HomeMy WebLinkAbout08172004 WORKSHOPHOME OF PELICAN ISLAND
SEBASTIAN CITY COUNCIL
FY2004/2005 BUDGET WORKSHOP
TUESDAY, AUGUST 17, 2004 - 6:00 P.lta.
AGENDA
CITY COUNCIL CHAMBERS
1225 MAIN STREET, SEBASTIAN, FLORIDA
ALL AGENDA ITEMS MAY BE INSPECTED IN THE OFFICE OF THE CITY CLERK
. f22S MAIN STREET, SEBASTIAN, FLORIDA
CALL TO ORDER
2. PLEDGE OF ALLEIGIANCE
3. ROLLCALL
4. FY2004/2005 BUDGET
A. Opening Comments - City Manager
B. Endorsement Presentation, Sebastian Budget Advisory Committee- Chairman
C. Department Goals, Objectives, and Programs, Fiscal Year 2005
ADMINISTRATION
1) CITY CLERK/COUNCIL
2) GENERAL SERVICES
3) CITY ATTORNEY
4) FINANCE/MIS
5) HUMAN RESOURCES
6) POLICE DEPARTMENT
7) ENGINEERING/STORMWATER
8) ROADS & MAINTENANCEIPARKSICEMETERY
9) GROWTH MANAGEMENT
10) BUILDING DEPARTMENT
11) GOLF COURSE
12) AIRPORT
COUNCIL COMMENTS/DIRECTION
6. PUBLIC COMMENTS
ADJOURN (All won~shops shall adjourn at 10:30 p.m. unlese exten~led for up to one half hour by a majority vote of
City Council)
ff any person decides to appeal a decision with any respect to any matter considered at the above workshop, hearing or
meeting, said person will need a verbatim record of afl proceedings including the testimony and evidence, which is not
provided by the City. (F. S. 286.0105)
In compliance with the Americans with Disabilities Act (ADA), anyone who needs special accommodation for this meeting
should contact the City's ADA coordinator at 589-5330 at least 48 hours in advance of this meeting.
Hearing Ass/stance Headphones are Available in the Council Chambers for all Government Meetings.
Ray Coniglio
Council Member
CITY COUNCIL
Nathan McCollum
Mayor
Joe Barczyk
Vice-Mayor
Mike Heptinstall
Council Member
Lisanne Monier
Council Member
CITY OF SEBASTIAN
FLORIDA
PROPOSED ANNUAL BUDGET
2004 - 2005
Sally A. Maio, CMC
City Clerk
CITY MANAGEMENT
Terrence R. Moore
City Manager
Rich Stringer
City Attorney
Shai L. Francis, CPA,
CGFO
Finance Director
James Sexton
Human Resources Director
DEPARTMENT HEADS
David W. Fisher, P.E.
City Engineer
Terry Hill
Public Works Director
Wayne Eseltine
Building Official
Greg Gardner
Golf Operations Director
Tracy Hass Jason Milewski
James A. Davis Growth Management Airport Manager
Police Chief Director
CITY OF SEBASTIAN, FLORIDA
2004-2005 ANNUAL BUD GET
TABLE OF CONTENTS
Page
City Manager's Letter of Transmittal ............................ CIVIL- 1
City of Sebastian OrgamZational Chart .........................O-1
Personnel Summary by Department - All Funds ........... P- 1
All Funds Summary ...................................................... S-1
Definitions of Financial Terms ..................................... T-1
GENERAL FU]ND
General Fund Revenues ............................................. 1
Summary of General Fund Expenditures
by Department ...................................................... 3
General Fund Operating Summary - Expenditure
by Department and Character Level ..................... 4
General Fund Department Budgets:
City Council ......................................................... 7
City Manager ....................................................... 10
City Clerk ........................................................ 14
City Attorney ....................................................... 20
Finance ................................................................. 24
Management Information Systems ................... 29
Human Resources ................................................ 33
Police Department:
Consolidated Budget for all Divisions
And Units .................................................. 39
Administration ................................................. 40
Scliool Resource Officer Unit ........................... 44
Palxol Division .................................................. 48
commumty Policing Unit ................................. 52
Code Enforcement Division ............................. 56
Detective Division ............................................ 60
Support Services Division ................................ 64
Dispatch Unit .................................................... 68
Special Operations ............................................ 72
Professional Standards ...................................... 75
Engineering .......................................................... 79
Stormwater Utility Division ............................. 83
Public Works:
Roads and Maintenance .................................... 87
Central Garage ..................................................91
Parks and Recreation ........................................ 95
Cemetery .......................................................... 99
Growth Management ............................................ 103
Building Department ............................................ 107
Non-departmental ................................................. 111
SPECIAL REVENUE FUNDS ................................... 113
commuraty Developmem Block Grant (CDBG) ...... 114
Local Option Gas Tax (LOGT) ................................. 115
Page
Discretionary Sales Tax (DST) ..................................... 117
Recreation Impact Fee Fund ......................................... 119
Sturmwater Utility Fund ............................................... 120
Law Enforcement Forfeiture Fund ................................ 121
Gang Resistance Education and Training Program
(G.R.E.A.T.) ............................................................ 123
DEBT SERVICE FUND
Special Assessment Revenue Bonds ............................. 125
Discretionary Sales Tax Surtax Revenue Bonds ........... 126
Stormwater Utility Revenue Bonds .............................. 127
CAPITAL IMPROVEMENT FUND ............................ 129
Capital Improvement Fund Capital Projects ................. 131
Capital Improvement Fund Source "Other Funds". ..... 132
GOLF COURSE FUND
Golf Course Summary of Revenue / Expenditures ....... 133
Golf Course Summary of Revenues .............................. 133
Administration Division ................................................ 135
Greens Division ............................................................ 140
Carts Division ............................................................... 143
AIRPORT FUND
Airport Revenues .......................................................... 147
Airport Administration .................................................. 149
APPENDIX I
Five Year Capital Outlay Sunum~ - All Funds......:;... 153
Five Year Scliedule of Capital Outlay Requests -
All Funds ................................................................. 154
Five Year Capital Improvement Program Summary ..... I59
Five Year Capital Improvement Program .................... 161
Five Year Capital Improvement Program
By Funding Source .................................................... 164
APPENDIX II
Budget Calendar ............................................................ 170
Summary of Millage Rates and Tax Collections .......... 171
Certificate of Taxable Value Provided by the
Indian River County Property Appraiser .................... 172
Fund Balance/Fund Equity Analyses ............................ 173
CIT~ OF
HOME OF PELICAN ISLAND
This Page Intentionally Lei~ Blank
CITYOF
HOME OF PELICAN ISLAND
July 30, 2004
The Honorable Mayor Nathan B. McCollum and City Council
City of Sebastian
1225 Main Street, City Hall
Sebastian, Florida, USA
Re: Fiscal Year 2005 Budget Letter of Transmittal
Dear Mayor McCollum and City Council Members:
I am pleased to submit for your review and consideration, the Fiscal Year 2004/05 Proposed Budget, in
compliance with provisions of the City Charter and State of Florida Statutes. The budget recommends no
increase in the operating millage rate from the current Fiscal Year. This is possible as a result of a relative
increase in property values over prior years, as well as implementation of conservative budgeting practices in all
city departments. Annual increases in property values have averaged 7.06% over the past nine years, whereas this
year, property values increased 20.18%. General Fund expenditures continuously reflect implementation of
extreme efficiencies relative to municipal operations. For the Fiscal Year 2004/05 Proposed Budget, Ad Valorem
taxes revenue represents 33.67% of total General Fund proposed revenue budget estimates.
FY 2004 FY 2005
Millage Current Recommended Percent
CateRory Milla.qe MillaRe Increase
City Operating 4.5904 4.5904 0.00%
Total Millage 4.5904 4.5904 0.00%
The recommendation to not increase the local millage rate will not however result in a reduction in the delivery of
quality services, projects and programs to our residents.
The City of Sebastian has ambitious goals articulated by City Council, administration, and various boards and
committees, many of which were outlined during the course of numerous meetings, discussions and presentations
provided by City Council and the Office of the City Manager during the past year. The City Council and
administration have worked diligently on developing an identity and character that is distinctively Sebastian. The
proposed budget prepared for the City Council's review and consideration keeps the focus and forward
momentum that has been established by the community, all consistent with the following goals formally adopted
by the City of Sebastian:
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GOALS
1) An efficient, user-friendly government;
2) Commitment to the future - proactive planning for growth
management, technological advances and sound economic development
policies;
3) Proactively address issues that will positively impact quality of life;
4) Promote environmental conservation;
5) Implement citywide infrastructure improvement initiatives.
With these goals in mind, the highlights of the Fiscal Year 2005 Proposed Budget is as follows:
BUDGET HIGHLIGHTS
A review of the current Fiscal Year 2004 budget highlights confirms that a budget is a planning document
recommending the allocation of resources that will accomplish a municipality's goals and vision. Nearly 91% of
the budget tasks outlined in the highlights section of the current budget have been initiated, with still two months
remaining in the current fiscal year. The Proposed Fiscal Year 2005 Budget will not depart from the current
direction of the city, and we will stay the course by undertaking the following programs, projects and activities:
· Opening and dedication of the city's first fully functional city hall facility, via administration
of the recently authorized Infrastructure Sales Surtax Revenue Bonds, Series 2003 Program;
· Opening and dedication of Newly Expanded Sebastian Police Station;
Opening and dedication of Municipal Complex Park to anchor both the New City Hall and
the Sebastian Police Stat/on, to provide additional active and passive recreational
opportunities in the community;
Opening and dedication of Sebastian Municipal An-port Administration Facility, to include
the Department of Public Works and the Department of Engineering office space and
customer services areas;
· Opening and dedication of the Sebastian Police Evidence Compound at Sebastian Municipal
Airport;
Completion of the Louisiana Avenue Area Improvement Program, with financial assistance
from the State of Florida Small Cities Neighborhood Revitalization Category Community
Development Block Grant Program;
· Continue partnership with Waste Management, Inc. to provide municipal solid waste
collection services via an exclusive five year renewable option franchise agreement
authorized by City Council in June 2003;
· Continue capital outlay funding for maintenance and repair of city facilities;
· Continue implementation of the Sebastian Stormwater Utility Master Plan Capital
Improvement Program as adopted by City Council in Fiscal Year 2003;
· Continuation of Citywide Parks Construction Program, with financial assistance from the
Parks and Recreation Impact Fee Fund and various state grants;
· Continuation of Street Resurfacing Program;
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* Continue successful grantsmanship program;
· Continue Riverview Park Expansion Program;
· Continue School Resource Officer program to provide services to youth at both Sebastian
Etementaw School and Pelican Island Elementary School;
· Continued implementation of sidewalk installation program;
· Recommend final updates and revisions to the Sebastian Comprehensive Plan - per
requirements of the State of Florida Department of Community Affaks;
· Partnership with Sebastian Community Redevelopment Agency to initiate additional projects
and programs to benefit the Riverfront District;
· Implementation of Interior Restoration Program for Old Sebastian Elementary School/City
Hall, with financial assistance from the State of Florida Bureau of Historic Preservation
Special Category Grant Program;
· Continue implementation of Sebastian Municipal Airport Master Plan;
· Continue capital improvements at Sebastian Municipal Airport - via parmership with the
Florida Department of Transportation (FDOT) Aviation Section and with the Federal
Aviation Administration (FAA), to include complete construction and reopening of Runway
9-27;
· Continue relationsl:fip with the Boys and Girls Club of Indian River County to imtiate plans
for the construction of an indoor youth recreational facility in Sebastian, via development of
aforemenhoned Sebastian Municipal Complex Park;
· Continue economic development potty formulation and marketing efforts via services
provided by Patterson-Bach, Inc.
COMPARATIVE AND TREND ANALYSIS
In Fall 2003, the city issued the $2,125,000 Infrastructure Sales Surtax Revenue Bonds, Series 2003A and
$5,630,000 the Stormwater Utility Revenue Bonds, Series 2003. During the debt issuance process, Fitch Investor
Service, LP and Standard and Pours of New York City, New York issued underline ratings of "A' for both bond
issuances. An underline rating of"A3" was issued for the Stormwater Utility Revenue Bonds, Series 2003 and an
underline rating of "A2" was issued for the Infrastructure Sales Surtax Revenue Bonds, Series 2003 by Moody's
Investor Services. The decision to establish the city's financial rating came after an intense in-depth analysis
involving research end review of both current and long term future revenue forecasts with respective staff, as well
as personal meetings and conferences with various city officials. This accomplishment also substantively
confirms that the City of Sebastian policies regarding fiscal stewardsh/p fosters excellent fmencial health
comprehensively.
General Fund expenditures per capita in Sebastian for the last three years reflect a continued effort to reduce
dependency on local government spending (reference Chart I). Through various cost efficiency initiatives (e.g.
procurement of grants, low interest financing and bond refinancing), more programs and projects have become
possible despite reduced dependency on property taxes. Total increase in projected revenue, from Fiscal Year
2003/2004 to Fiscal Year 2004/2005 from maintaining the millage rate at 4.5904 will be $1,487,324, or 15.4%
increase from the total Fiscal Year 2003/2004 revenue budget. The increase, as reflected in the Certification of
Taxable Value from the rolled-back rate is $452,262, or 13.16% of the total General Fund revenue budget of
$11,121,267.
A second important consideration involves strict attention to the cost of personal services in the last three years.
Respective analysis and orgamzational stmctur/ng in various departments has enabled administration to budget
for capital outlay replacement and 1o secure equipment to ultimately assist field crews to be more productive. In
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addition, this budget continues to reflect (although on an even more conservative basis) a current trend directed by
City Council and administration to continue funding repair and maintenance projects.
Sebastian continues to benefit financially via the Fiscal Year 2000 directive to remove the then utility tax cap that
impeded progressive taxation efforts for many years prior. The vast majority of Florida cities levy the utility tax to
offset rising property tax rotes and also to fund various capital improvements. As evident with adopted millage
rates during the last three Fiscal Years (see page 170 in Appendix 1I) as well as this year's recommendation, the
aforementioned action has yielded a lower incidence of property taxation.
A significant factor continuously examined by administration on an annual basis is full-time employees per
thousand population. Sebastian continues to compare quite favorably with other Space Coast and Treasure Coast
communities. However, I must advise to caution when using this benchmarldng techmque since some
municipalities fund services via an Enterprise Fund rather than a General Fund (general fund serVang as the
primary case in Sebastian). For example, a city may finance infi'astmcture and drainage services via a previously
established water utility enterprise. Finally, Chart IV illustrates the Undesignated General Fund Balance and
Designated Reserves as a percentage of General Fund Expenditures as of September 30, 2003. These charts
reflect a continued trend the adrmnistmtion has encouraged to mimt~fm a healthy Undesignated General Fund
balance. Such trends are indicators of the financial stability ora community.
City of Sebastian General Fund
Expenditures Per Capita (Last Five Fiscal Years)
FY FY FY
Fiscal Year 2001 2002 2003
General Fund General Fund
Expenditures (in millions) 6.938 7.709 8.88
CPI 176.6 178.9 183.3
Population* 16,667 17,167 18,275
Adjusted Pmposed
Budget Budget
FY FY
2004 2005
9.77 11.121
187.6 N/A
20,102 22,112
Expenditures Expenditures
Per Capita 416
* Population estimated for FY 2004 and FY 2005.
CHART I
449 486 486 502
General Fund Expenditures Per Capita
(Real Dollars)
600-
5o0~
400
300.
200-
lO0:
2001 2002 2003 2004 2005
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CHART II
City of Sebastian
General Governmental Expenditures by Function
For the Fiscal Years 1990, 1995, 2000, 2004 Estimated, and 2005 Proposed Budget
Estimated Proposed
FY 1990 ® FY 1995 O) FY 2000 (2) FY 2004 O) FY 2005
General Government 906,482 1,856,873 2,087,382 2,975,462 3,505,884
Public Safety 1,372,268 1,585,901 2,316,796 3,355,506 3,707,379
Public Works 1,022,774 1,454,962 2,087,873 4,144,752 3,992,721
Debt Service 19,999 133,008 364,407 1,739,762 1,775,817
Capital Outlay 659,270 609,079 607,151 294,970 527,709
Operating Transfers Out 0 0 2,100,463 2,652,338 4,006,054
__3,980,793 5,639,823 9,564,072 15,162,790 17,515,564
(1) Includes General Fund, Special Revenue Funds, and Debt ServiceFund
Funds and Major Equipment Replacement Fund.
(2) Includes General Fund, Special Revenue Funds, and Debt Service Fund
(3) Includes General Fund, Special Revenue Funds (excluding CRA), and Debt Service Fund
o)
CHART
General Governmental Expenditures Fiscal
Year 2005 Proposed Budget
Operating Transfers
Out
23%
Capital Outlay
3% ~'
General Government
20%
Debt Service ~"
10%
Public Works
23%
~-..~Public Safety
21%
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CItART 1V
General Fund Undesignated Fund Balance & Designated
Reserves as of September 30, 2003 and FY 2004/05
Proposed General Fund Expenditures Budget comparison
] 1,121,267
10,000,000-
8,000,000-
6,000,000 -
4,000,000 ;
0
2,121,746
Undesignated Designated General Fund
Fund Balance Resgrvcs Expenditures
As far as additional positions programmed for Fiscal Year 2005, two additional police officers and one part-time
dispatcher to assist the Sebastian Police Department with law enforcement matters are being recommended.
Other resources in this regard will also help with maintaining excellent response times during periods of rapid
growth in our community. One administrative secretary for the Office of the City Attorney has also been
programmed in the budget request to assist the City Attorney's workload. In addition, in an effort to respond to
increasing demands associated with the city's expanding parks and recreation efforts, as well as additional
stormwater maintenance needs, two full time additional Maintenance Worker I positions in the Department of
Public Works, and one full time Maintenance Worker III position in the Stormwater Utility Division of the
Department of Engineering are being proposed. Over the course of the past three years, full-time positions have
increased by five and part-time positions have increased by two, demonstrating a judicious use of part-time
personnel to meet the city's level of service cormmtment to its residents.
As briefly reported throughout the year via discussions regarding expanded operations after dedication of the new
Sebastian Municipal Complex, part time personnel resources necessary to accommodate security matters and
visitation at the new city hall facility are to be offered. These include receptionists to be stationed at the first floor
information center, necessary to register visitors, accept mail and other deliveries, as well as to provide overall
helpful customer service accordingly. See page P-1 in the budget document for a five-year summary of personnel
for all funds.
Finally, a recommendation to fund a second engineering inspector position to assist with direction and
implementation of city requirements governing specific construction projects by both the Department of
Engineering and the Stormwater Utility Division will also be considered in Fiscal Year 2005. Such an
arrangement is justified via the rapid growth and construction of homes and commercial facilities resulting from
recent annexations, as well as on vacant properties originally platted by the General Development Corporation
decades ago. Respective considerations for funding an additional Engineering inspector will become available via
future budget amendment exercises.
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BUDGET BY FUNCTION
Planning and Growth Management
As reported by the University of Florida Bureau of Econom/c and Business Research 2003 Estimates of
Population (delivered in the current fiscal year), the City of Sebastian ranks as being one of the top 100 cities in
Flor/da according to population. In addition, Sebastian is approaching a point in its development evolution
reflecting an approximate "build-out" rate of 55%. As such, the City continues to faces challenges relative to
growth management, as a tremendous ability to grow and develop both in residential and commercially zoned
areas of the community exist. With such dynanmcs, new commercial and industrial facilities will likely be
proposed in response to respective market demands indicative of an expanding population. Accordingly, it
becomes necessary to continue initiatives to facilitate long-range planning and growth management practices to
help reflect and govern Sebastian's efforts to maintain and support its small to'am, good quality of life atmosphere.
Pursuant to mandated requirements of the State of Florida Growth Management Act, municipalities are required
to update eleme~nts of comprehensive plans, typically every three to five years. Aspects of a new revised plan
represent an opportunity for the City of Sebastian to clarify and reposition scheduled activities, so that all
elements of the Sebastian Comprehensive Plan directly and realistically reflect City Council policies and
directives accordingly. During the current fiscal year, the Department of Growth Management, in conjunction
with the Iler planmng Group of Palm Beach Gardens, Florida initiated tasks associated with revisions and
compilations governing the City of Sebastian's updated Comprehensive Plan. Arrangements are therefore being
made to offer respective draft products and recommendation for both Planning and Zoning cormmssion and City
Council consideration for adoption in Fiscal Year 2005.
In December 2003, both City Council and the Sebastian Community Redevelopment Agency (CRA) Board of
Directors accepted and adopted an updated community redevelopment master plan to govern long term plans and
schedules to accommodate projects and programs to be implemented in the CRA district. This area now
encompasses both the Sebastian Riverfront Overlay District and, as a result of a recent directive to expand agency
boundaries, parcels affectionately known and referred to as the Sebastian Boulevard Triangle. The overall
objective of this policy is to offer both short and long-term redevelopment related improvements in an area that
has been underachieving relative to economic sustainability and highest and best land use potential.
As a result of the City of Sebastian receiving a unanimous vote from the Florida Historic Preservation Advisory
Board relative to the creation and establishment of two national register historic districts in our community,
including certifications from the Uinted States Department of the Interior recognizing Sebastian Historic District
East (August 2003) and Sebastian Historic District West (January 2004), various policy recommendations to
incorporate guidelines for restoring respective properties are to be offered in Fiscal Year 2005. Specific tasks
associated with this arrangement must involve compilation and adoption of respective ordinances, as well as
necessary revisions and incorporations into the Sebastian Land Development Code. Such regulations will govern
requirements for existing facility restorations, as well as possible conditions for future new construction programs
tailored specifically to each of the two districts. This exercise will involve a tremendous amount of community
input, with the objective of ensuring community wide acceptance.
Finally, the Department of Growth Management will continue to work closely with the Office of the City
Manager and Sebastian Municipal Airport to direct economic development marketing activities in an effort to
attract additional commercial and industrial base in the community. During the current fiscal year, the Sebastian
Economic Development Strategic Marketing Plan was compiled and accepted via services comrmssioned by
Orlando area pubhc relations and marketing communications fn'm Patterson-Bach, Inc. Respective growth
management policies incorporated in the plan will sm'ye as a guide to continue business development and
recruitment efforts that will compliment and service the increase in residential activities currently being
experienced in Sebastian. In addition, substantive economic development accomplishments will help ensure long-
term economic sufficiency throughout the community.
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Properties and Natural Resources
The highly anticipated Sebastian Municipal Complex currently remains on schedule for formal dedication later
this fall. The project encompasses nearly 10 acres, including the community's first fully functional city hall
facility, expanded police station and a multiple service park that includes various passive and active recreational
amenities that will substantively satisfy respective service provision requirements city wide. As you will recall,
all aforementioned improvements and additions became both politically and financially possible due to the
November 2002 affirmative countywide referendum vote to continue the Discretionary Infrastructure Sales Surtax
Program through 2019. As such, the dh'ection to proceed with revenue bond financing to fund construction
activities will not have any adverse implications to property tax payers in the city. This initiative became
adrr~mistratively feasible as a result of staff working with a construction management at risk process utilizing both
final architectural and preconstruction spatial analysis documentation in the beginning project implementation
phase. Facilities are to be furnished and computerized in the coming weeks, well in advance of the dedication
ceremony. This approach represents a component of the "mm key" contractual arrangement with Suffolk
Construction, as municipal operations are to begin administration immediately after celebration festivities. Once
relocation into the new city hall builcFmg has been completed, the Old Sebastian Elementary School/City Hall
Interior Restoration Program will begin. The General Services Division of the Office of the City Manager is
currently preparing the bid/proposal solicitation process necessary to offer recommendations to City Council
immediately prior to the beginning of Fiscal Year 2005.
The current Fiscal Year marked completion and opening of both the Filbert Street and George Street
neighborhood parks. In addition, boat and fishing pier facilities at the former Rowley parcel east of existing
Riverview Park, as well as various amenities at the Schumann Lake Park recently became available for public use.
All facilities have been very well received in the community, creating a sense of desire for similar improvements
to be initiated throughout other neighborhoods in Sebastian. As such, pursuant to goals and objectives of the
recently adopted parks development plan and capital improvement program, additional construction and
enhancements to both new and existing city-wide park facilities via parmerships with various grant programs, the
Parks and Recreation Impact Fee Fund and other financial resources are to continue in Fiscal Year 2005. Specific
programs for the con~mg year include development and expansion of Bryant Cour~ and Easy Street Parks, as well
as continued expansion of Riverview Park via substantive improvements to the former Good Guys, Inc. property
acqu'rred by the City of Sebastian in Fiscal Year 2000. Specific enhancements are to include picnic pavilions,
benches, walkway areas and other passive features at scheduled neighborhood parks, while plans are currently
being developed to govern installation of a band shell and splash fountain in the expanded areas of P, Jverview
Park.
Restoration of the Sebastian Community Center has been substantively completed during the current Fiscal Year
and is once again a fully functional municipal facility that hosts various recreation activities and special events.
Arrangements are now being made to finalize plans to begin a similar improvement program to benefit the
Sebastian Yacht Club. Initially constructed during the late 1950s by the former General Development
Corporation, this facility was dedicated to the City of Sebastian many years later with the condition that it serves
as a multiple purpose recreation builcFmg. As was the case with the Community Center, the proposed Yacht Club
Renovation Program will represent the structures first substantive improvement effort, to include various exterior
and interior components. Such enhancements will also greatly benefit program delivery efforts as sponsored and
administered by the Parks and Recreation Division of the Department of Public Works.
Community Safety
The Sebastian Police Department (SPD) has been working diligently to augment both operations and expectations
since the agency received law enforcement accreditation from the Commassion for Florida Law Enforcement
Accreditation nearly two years ago. This designation has markedly increased SPD's ability to prevent and control
crime through more effective and efficient delivery of law enforcement services to the community. Primary
reasons for seeking accreditation included: the necessity for SPD to establish goals and objectives with provisions
for periodic updating; constant reevaluation of whether departmental resources are being employed in accordance
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with agency goals, objectives and rmssion; constant reevaluation of departmental policies and procedures as
documented in the department's written directive system; to accommodate correction of internal deficiencies and
inefficiencies before they become public problems; and the opportunity to reorganize without the appearance of
personal attacks. Essentially, maintiming accreditation will continue to serve as a yardstick to measure the
effectiveness of SPD's programs and services, augmenting standards and practices agency wide. Such an
arrangement is most appropriate in that growth oriented communities like Sebastian, Florida tend to experience
h/gher incidence of crime as populations continue to diversify and expand. Standards and performance
measurements resulting from the accreditation process will continue to guide both SPD and city administration in
alleviating such potentially adverse conditions.
Although the City of Sebastian continues to remain as one of the fastest growing municipalities in Florida (ranked
52nd by the University of Florida Bureau of Business and Economic Research EstnUated of Population, Census
Summary 2003, Rank of Top I00 Cities in Florida by Percent Population Change, an increase of seven percentage
points above the previous year's position of 59th), crime rates have fortunately remained relatively constant.
Sociological and economic trends suggest that a relationship typically exists between surges of criminal activity
and community growth. This has not at all been the case in the City of Sebastian. As referenced in the Sebastian
Police Department 2003 Annual Report, SPD has been quite successful in provicFmg quality law enforcement
services to the community. Notable statistics reflective of this position include Sebastian's total index crime
clearance rate of 34%, compared to the state average rate of 23%, and Indian River County's rate (collective
average of ali agencies and jurisdictions) of 27.28%. Although Sebastian has experienced shght increases in
certain crimes including burglary, theft and sexual assault, incident levels involving vehicle thefts and arson have
remained constant, while decreases in number of aggravated assault were realized in 2003. In addition, one
murder was reported in 2003.
Despite recent policy directives by The School District of Indian River County not to sustain partnership with the
City of Sebastian to continue the School Resources Officer Program, the Fiscal Year 2005 Proposed Budget
recommends continued sponsorship of two officers, one to rema'm stationed at Pelican Island Elementary School
and the other at Sebastian Elementary School. The encouragement of th/s program rem/ms indicative of the
philosophy that preventative education for this age group is most effective in preventing long-term juvenile crime,
as well as to instill the importance of community safety and responsibility. Such rationale also justifies both the
Drug Awareness Resistance Education (D.A.R.E.) and Gang Resistance Education and Trinfmg (G.R.E.A.T.)
initiatives. Both programs remain very popular among both children and parents and are expected to continue in
Fiscal Year 2005 via assistance ftom various grant programs sponsored by the United States Department of
Justice.
The Fiscal Year 2005 Proposed Budget also supports the continuation of two additional progressive community
safety programs recently initiated in the community, the SPD K-9 Urdt and the Sebastian Truancy Program. The
K-9 initiative became possible last fiscal year as a result of numerous charitable efforts in the community,
including unsolicited seed funds donated by pupils at Pelican Island Elementary School, as well as contributions
from area businesses. Employment of a police K-9 unit will continue to assist officers by conducting extremely
sensitive investigations, including narcotics detection and locating missing persons, as well as to help track
criminal suspects more expeditiously. The Sebastian Truancy Program became possible via funffmg to The
School District of Indian River County awarded by the Indian River County Children's Services Advisory Board.
A school district employee will therefore continue to manage a booking area for truant youth at the Sebastian
Police Station between the hours of 8:00 a.m. and 4:00 p.m. Monday through Friday. Individuals collected will
ulUmately be extradited to proper authorities (i.e. parents, Indian River County Juvenile Court, Indian River
County Jail, etc.).
Finally, due to continued incidences of illegal derelict vessel mooring, speeding and other boating related
problems, watt,'way enforcement activities rem/m necessary. As such, SPD will augment implementation of its
waterways safety program, to include increased hours of operation of a new patrol vessel recently purchased via
financial assistance from the Florida Inland Navigation District's Waterways Assistance Grant Program; to both
negotiate waterways as well as to effectively respond to many of the numerous aforementioned violations. In
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essence, this program will continue to promote and encourage boating safety, as well as promote sound
environmental conditions that both residents and visitors have become accustomed.
Transportation
For the sixth consecutive year, the City of Sebastian's assertive street resurfacing program will continue to
expand. During the current Fiscal Year, approximately 4 miles of roads were resurfaced, to mark a total of 76
miles of enhanced streets since the program was initiated in Fiscal Year 2000. Improvements will continue
during Fiscal Year 2005, with paving of approximately 2 additional miles of roadway anticipated. In addition, the
compilation of long term engineering plans to govern ancillary future improvements to Main Street, Easy Street
and other collector type designated thoroughfares are to be completed and presented for City Council review and
consideration. Accordingly, city adm/nistration will also continue working to establish a long-term street-
resurfacing program, projected to focus on establish'rog funding levels and scheduling during the next 10 to 15
years.
Fiscal Year 2003 began with the conclusion of the Florida Department of Transportation (FDOT) Sebastian
United States Highway One (US 1) Improvement Program. First initiated m late 2001, elements of the project
included road resurfacing, bicycle path installation, defined on-street perking, paver brick installation and
sidewalk improvements. This project also yielded a direct funding agreement with FDOT to fund over $300,000
to the City of Sebastian to specifically fmance landscaping and a new irrigahon system for US 1 (authorized by
City Council in December 2000). These additional enhancements were implemented during the close of this
infrastructure improvement program. In addition, thanks to the efforts of the City of Sebastian working with
District 80 State Representative Stan Mayfield, the incorporation of traffic calming, aesthetically pleasing '~oulb
outs" became an integral component of this project. As FDOT is currently working to initiate other
improvements to US 1 beginning on Harrison Street to continue southbound into unincorporated Indian River
County, applicable coordination efforts will become necessary in 2005.
City administration will continue to program funcYmg for streetscape projects to help mimtain public
beautification efforts. In addition, capital improvement programming for sidewalk installation and landscaping
improvements throughout the City will continue, via both short and long term scheduling activities directed by the
Department of Engineering and the Department of Public Works. During the current Fiscal Year, new sidewalk
installation programs have been completed to benefit Barber Street to safely accommodate additional
pupil/pedestrian traffic resulting from Pelican Island Elementary School, Indian River Drive via the Phase 1 of the
Riverview Park Expansion Program, George Street Park, as well as Louisiana Avenue to Cross Street. A
sidewalk installation effort is currently underway at Barber Street north of Sebastian Boulevard that will serve as
a walking path directly to the Hardee Park v/cinity. Notable locations for additional new sidewalks to be installed
in Fiscal Year 2005 include the remimder of Tulip Drive, Laconia Street and Empire Terrace down Pelican Island
Place to Schumann Drive.
Last year, the City of Sebastian was awarded a $700,000 grant from the State of Flor/da Small Cities Community
Development Block Grant (CDBG) program to help finance implementation of an aggressive infrastructure
improvement program in the Louisiana Avenue Area. Considered by state officials to be the one "blighted" area
of the community, improvements slated to begin later this fiscal year include drimage enhancements, resurfacing
and possible streetscaping and lighting, as each of these activities have been deemed eligible by the CDBG
program. The Department of Engineering via assistance from WCG Engmeermg of Vero Beach recently
fraahzed specific engineering plans to govern these improvements. Earlier this month, the Florida Department of
CommUmty Affairs formerly author/zed the Office of the City Manager to engage a bid/proposal solicitation
process as necessary to comrmssion construction activities in the coming weeks. A respective City Council
authorization later this summer will enable project completion in Spring 2005.
Aviation Management
Fiscal Year 2002 adoption of the current Sebastian Municipal Airport (SMA) Master Plan has yielded numerous
successes and accomplishments involv/ng grantsmanship, as well as much needed infrastructure improvements.
CML-10
A substantive accomplishment directed during the current year pursuant to principles and goals of the plan
included specific tasks that resulted in the initiation of construction activities related to the reopening of Runway
9-27. A fmal stage this project will involve a cooperative effort to relocate both J&S Aviation and the Velocity
Serv/ce Center. As both facilities represent direct obstruction to both the east and west sides of the new runway,
grant assistance from the Federal Aviation Administration (FAA) became available to finance respective
transactions, resulting in amicable agreements reached with both companies accordingly. Once these
arrangements have been finalized, Runway 9-27 can be officially opened to air traffic.
The opening of Runway 9-27 automatically enables SMA to permanently close existing Runway 13-31. As
referenced in the plan, this action will result in both more commercial and industrial property to continue
development and construction of SMA Corporate Park West, as well as minimize air traffic over various areas of
Sebastian and Roseland residential neighborhoods. In add/tion, the old asphalt where Runway 13-31 once existed
will be refurbished into a new entry road, creating access for more additional property to accommodate both
furore aviation and non-aviation development.
As the City of Sebastian was successful during the past year in securing grant awards from both the FDOT
Aviation Section and FAA to help fmance construction of an airport administration facihty and the Sebastian
Pohce Evidence Compound at SMA, respective construction activities were successfully initiated during the
current Fiscal Year. This project, being implemented via design-build services provided by Holland Builders of
South Florida, Inc. will also include various infrastructure enhancements such as water, sewer and underground
electrical and telephone service lines. As addressed via previous public discussions, this program will also help
set the precedence for relocating the public works compound from the Sebastian Boulevard triangle parcel to a
more compatible area adjacent to this soon to be developed facility. Dedications of both buildings are anticipated
in Spring 2005.
Finally, as new prospective tenants and patrons partnership and frequent SMA, the development and compilation
of an airport reference guide/information package containing information such as sample lease agreements, rates
and charges policy, airport development standards, and general rules and regulations becomes imperative. As
such, SMA staff will be directed to compile materials accordingly. This information will serve useful to new t-
hangar tenants, as well as current and future business owners based at SMA in that education and communication
regarding various matters governing airport operations will be clearing defined and outlined.
Water Management
Last fiscal year marked the completion of the Sebastian Highlands Water Expansion Program. First initiated by
the Indian River County Department of Utilities several years ago, Phases 3D and 3E were recently concluded,
benefiting residential areas located in the vicinities of Starboard, Scroll, Roulette, Stonecrop Streets and Genesee
Avenue. Since the program's inception, approximately 100 miles of water utility infrastructure has been installed.
However, with additional construction activities currently underway and given the notable condition typically
directed for new subdivisions to provide utility water and sewer services to respective businesses and
homeowners, it remains imperative that the City of Sebastian maintains a positive and productive working
relationship with the Indian River County Department of Utilities.
In response to the need to comprehensively address and implement long-term solutions to community drainage
and other stormwater related problems, City Council established a stormwater utility that levies an annual fee on a
per unit/property basis throughout the community. Since the inception of fee collection in Fiscal Year 2002, the
City has received $2,172,743 and estimates to receive approXtmately $804,980 in 2005. Up to 20% of these funds
are utilized for maintaining the existing stormwater system, with the remainder to help finance best practice
oriented projects as referenced in the Sebastian Stormwater Utility Master Plan as adopted last year.
Earlier this fiscal year, the City of Sebastian was successful in securing the community's first ever revenue bond
dedicated specifically to finance large-scale comprehensive stormwater utility improvements. This authorization
yielded an initial $5.6 million commitment to help finance capital improvement programs that govern
implementation cfa series of projects designed to better facilitate drainage flow dynamics citywide. Such efforts
CML-11
include the implementation of stormwater improvements for Periwinkle Drive, Main Street Twin Ditch Program
and creation of expanded stormwater capacity in the Collier Creek Waterway north of Sebastian
Boulevard/County Road 512. City Council's recent authorization to comufission engineering design activities for
these and other related improvement programs will enable construction scope and technique options to be offered
publicly in Fiscal Year 2005.
Human Resources
Currently, there are a total of 186 men and women who serve the City of Sebastian in an official employment
capacity, 140 regular full-t/me employees and 46 part-time and seasonal employees working 71 different jobs.
The average age of our employees is 48 years. Our c-mployees range in age from 16 years to 84 years. Minorities
make up approximately 13% of the city's work force and 36 % are women.
In the current year-to-date, personnel actions have resulted in 10 separations and 10 replacements. Currently,
approximately 65% of the city's work force are Sebastian residents and about 70% of all new hires reside in our
community.
Length of tenure of men and women who come to work for the city tends to vary. The average length of
employment for regular reporting full-time employees is approximately 10 years with a mover rate of 8%.
The current fiscal year established the creation and function of the important new position of Building Plans
Examiner. The Building Plans Examiner's core responsibility involves analysis and management of conslruction
plan reviews, as well as assisting building permitting and inspection practices comprehensively, including
interpreting plans and advising permit applicants to ensure adherence to applicable local, reg/onal, state and
national building and fire codes.
As the Indian River County Board of County Comrmssioners recently issued a policy directive to provide
recreational services solely in the unincorporated areas of Indian River County, the City of Sebastian will remain
faced with the challenge of cost effectively providing additional resources to enable substantive expansion of
parks and recreation programs in the community. As such, the current fiscal year budget proposes a
reclassification of an existing recreation leader position to that of a recreation supervisor. A recreation supervisor
will not only maintain various duties and responsibilities of a recreation leader, but will also direct projects and
programs in other areas of the city, including more potential supervision of employees based at the Sebastian
Community Center, the Sebastian Skate Facility, as well as such for other future recreation related initiatives.
Other jobs to be considered for creation in Fiscal Year 2005 include a second engineering inspector. In Jane
2004, City Council authorized an adjustment to respective inspection fees more consistent with average rates
throughout both the Space and Treasure Coast regions of Florida. Another primary rationale for respective
recommendations is to maintain this services while concurrently covering costs accordingly. Revenues realized
from the aforementioned fee increase will finance necessary personnel costs without adverse impacts to other city
resources. An additional engineering inspector will also assist the Department of Engineering by providing
guidance and direction to both city crews and private contractors relative to various sloping, stormwater and other
applicable field requirements. Recommendations to fund this position will be offered publicly during a future
quarterly budget adjustment exercise.
Early Fiscal Year 2004 began with the amicable execution of a new multiple year agreement between the City of
Sebastian and Communications Workers of America (CWA - Local 3180). This contract continues to govern
both wage and fringe benefit guidelines to all non-exempt, non-uniform employees working in various
departments. A similar exercise is currently underway between senior management staff and representatives of
the Sebastian Chapter of the Coastal Florida Police Benevolent Association (PBA). This process becomes
necessary at this time because the existing PBA contract is scheduled to expire September 30, 2004. Both panics
are therefore working diligently and amicably to reach an agreement in advance of the expiration date, so as to
incorporate respective financial arrangements via applicable budget allocation practices. As such, both the Office
CML-12
of the City Manager and the Department of Human Resources remain confident that a newly proposed three-year
agre~nent will be presented for City Council review and consideration in September 2004.
Intergovernmental Relations
The City of Sebastian continues to build its successful record of worldng with various state and federal entities for
assistance in numerous matters, specifically procurement of several grants and financial allocations directly to our
community totaling $7,941,436 over the past five fiscal years. We have enjoyed another very busy and successful
year of intergovernmental cooperation spearheaded under the leadership of the Sebastian City Council. Given the
success resulting from respective efforts, the City of Sebastian will work to continue its assertive grant
procurement program, as numerous projects ranging from those related to parks and recreation, a~rPort
improvements, facility restoration and transportation are to be implemented as financially efficient as possible.
Generally speaking, city administration will be able to continue employing its acumen relative to building solid
intergovernmental relationships, enabling continued success in securing future grants from the FAA, FDOT and
various other state and federal agencies.
As mentioned in the Properties and National Resources section of this report, the City of Sebastian will soon
initiate an interior restoration program to offer much needed enhancements inside the Old Sebastian Elementary
School/City Hall facility. This effort becomes possible as a result of the community having been awarded a
$250,000 grant in 2002 from the State of Florida Bureau of Historic Preservation Special Category Grant
Program. This accomplishment was directly attributable to the property's successful hsting on the National
Register of Historic Places. Construction drawings were recently completed and delivered by Vero Beach based
architect John Dean, enabling the General Services Administration Division of the Office of the City Manager to
direct a bid/proposal solicitation process necessary to comrmssion a construction firm to assist the city with
project implementation. Respective recommendations are to be presented publicly for City Council review and
consideration in early Pall 2004. Actual restoration activities are therefore anticipated to begin just prior to all
staff and offices currently housed in the facility relocating to the New Sebastian City Hall.
Last year, the City of Sebastian engaged a partnership with the St. John's River Water Management District
(SJRWMD) that initiated construction of the Sebastian Stormwater Passive Park. Situated on approximately 166
acres of land originally slated for residential development, this innovative project will greatly assist our efforts to
alleviate numerous dra/nage problems that have plagued the community for many years. Th/s program became
possible as a result of a multi-million dollar federal appropriation to the agency to implement various
environmental enhancement projects throughout Central Florida. As referenced in the stormwater master plan,
the City of Sebastian will assume management and maintenance responsibilities after construction has been
completed, and when the facility is certified as fully functional. Both the City of Sebastian and SYRWMD are
preparing for the facility to be publicly dedicated th 2006.
In August 2000, City Council authorized a $150,000 grant agreement with SJRWIvlD to finance compilation,
adoption and delivery of a stormwater master plan to outline specific projects and programs indicative of drainage
improvements in the community, as well as numerous state and federal compliance issues. Soon after City
Council's adoption of the plan last year, SJRWMD also offered its endorsement and support to proceed with the
aforementioned capital improvement program. This accomplishment provided not only direction to proceed with
permitting and construction activities, but also enables the City of Sebastian to position itself as one of the ftrst
communities to meet many of the new guidelines and standards directed at both the state and federal level.
Notable requirmnents in this regard include enhancements to infrastructure improvements to more efficiently
direct movement of stormwater, as well as future reductions in adverse runoff into the Indian River Lagoon and
St. Sebastian River.
CML-13
There are a lot of numbers, indicators, projections, charts and graphs in this budget document. Rightfully so,
being that this budget reflects Sebastian's vision and focus on improving the quality of life for our citizens,
businesses, and visitors respectively. This budget reflects community values, goals, objectives, and ideas.
The Proposed Fiscal Year 2005 Budget continues to represent the character of a city whose unique identity
distinguishes itself from other geographic areas of both Indian River County and throughout the Treasure Coast.
City administration began finalizing its recommendations for next year's budget with 75% of the current fiscal
year completed and 71% of the approved budget expended and 79% of the anticipated revenues collected. The
projected General Fund Undesignated Fund Balance remains healthy, in that it represents an amount equal to
17.2% of the General Fund expenditure budget.
Fiscal Year 2005 will mark the sixth consecutive year of administering a performance budget. This budget
document contains two additional critical sections indicative of performance measurement, the accomplishment
segment and performance indicator section for departments and divisions. However, make no mistake, this is a
continuous process, as more work is required to truly solidify our belief that we are on the right track.
Total local millage will remain constant. Total appropriation for all funds is recommended to be $21,728,956. As
such, the overall Fiscal Year 2005 Proposed Budget is financially sound and delivers services our residents have
come to expect:
FY 2004 FY 2005
Amended Recommended Dollar Percentage
Budget Budget Change Change
General Fund $ 9,770,357 $ 11,121,267 $ 1,350,910 13.83%
Special Revenue Funds 4,750,130 4,918,480 168,350 3.54%
Debt Service Fund 1,491,107 1,475,817 (15,290) -1.03%
Capital Projects Funds 9,616,266 2,383,523 (7,232,743) -75.21%
Golf Course Fund 1,554,611 1,554,614 3 0.00%
Airport Fund 257,949 275,255 17,306 6.71%
TOTAL $ 27,440,420 $ 21,728,956 $ (5,711,464) -20.81%
The Sebastian Management Team looks forward to working with the City Council during the upcoming budget
workshop and public hearings, as well as welcomes the opportunity to address questions and concerns
accordingly. In summary, the Fiscal Year 2005 Proposed Budget outlines and supports the city's good financial
position; further expands city-wide beautification; continues attention to preserVing and enhancing our
community's small town atmosphere; encourages conservation initiatives; supportive of expanding private/public
partnerships and economic development.
A special and very personal thanks goes out to the Management Team who assisted the Office of the City
Manager in preparing this year's budget submission, including staff members from the Department of Fiuance, as
well as department directors who contributed invaluably in preparing the budget document. Last year, we
submitted a more performance-oriented budget and th/s year we will be able to continue to factually see how the
city is doing. As stated in previous years budget transmittal letters, we must operate on the principle that if you
can't measure output, you can't improve it. Our efforts to more thoroughly bench mark municipal services as
well as highlight both performance indicators and accomplishments continues to improve and we hope the city
and the general public will avail themselves of the many facts and figures contained in this budget document so
CML-14
that we can better meet the challenges and expectations of our residents. The city's administration and
organization are up to the challenge and we look forward to another productive year for our community.
Sincerely,
Terrence Moore
City Manager
CML-15
CITY OF
HOME OF PELICAN ISLAND
This Page Intentionally Lei~ Blank
CML-16
CITY OF SEBASTIAN
ORGANIZATIONAL CHART
CITY
CLERK
POLICE
ADMINISTRATION
CITIZENS OF
SEBASTIAN
[ CITYCOUNCEL
CITY
MANAGER
BOARDS &
COMMISSIONS
ATTORNEY
FINANCE
MANAGEr~2.gr
INFORMATION
SYSTEM
SCHOOL RESOURCE
UNIFORM
COMMUNITY
POLICING
CODE
ENI*ORCEMENT
DETECTIVE
SUPPORT
SERVICES
DISPATCH
PROFESSIONAL I
STANDARDS
SPECIAL
OPERATIONS
HUMAN RESOURCES
ENGI~EERIN G
~[~ STORMWATER
UTILITY
GROWTH
MANAGElVIENT
BUILDING DEPARTNEENT
GOLF COURSE
AIRPORT
GENERAL SERVICES
ADMINISTRATION
CENTRAL GARAGE I
CEMETERY I
O-1
CITY OF SEBASTIAN, FLORIDA 2004/2005 ANNUAL BUDGET
PERSONNEL SUMMARY BY DEPARTMENT - ALL FUNDS
City Council
City Manager (1)
Central Garage
City Clerk
City Attorney (2)
Finance
Mgmt Information Svcs
Human Resources
Police Department (3)
Engineering
Stormwater Utility (4)
Roads & Drainage
Building Maintenance
Parks & Recreation (5)
Cemetery
Growth Management
Building Department
Golf Course Administration
Golf Course Carts
Airport
SUB-TOTALS
TOTALS
Fiscal Year 00/0l Fiscal Year 01/02 Fiscal Year 02/03 Fiscal Year 03/0~ Fiscal Year 04/05
FFF P/T F/T P/T F/T PFF F/T P/T F/T P/T
5 5 5 5 5
4 4 4 4 4 2
3 3 3 3 3
5 5 4 4 4
1 1 1 1 2
6 6 5 5 5
2 2 2
3 3 3 3 3
49 7 50 6 51 7 53 7 55 8
6 1 6 4 6 3 6 4 6 4
1 12 12 13
22 1 23 1 11 1 14 1 14 1
4 4 4
11 6 11 6 12 9 13 9 15 9
2 2 2 2 2
4 4 4 4 4
6 7 7 8 8
4 13 4 14 3 14 4 12 4 12
4 7 7 7 7
1 1 1 2 1 2 1 2 1
131 37 135 44 t36 47 140 46 146 49
168 179 183 186 195
Summary of Changes:
(1) City Manager
(2) City Attorney
(3) Police Department
Road Patrol Divison
Dispatch Division
(4) Stormwater Utility
(5) Parks & Recreation
Two Part-Time Receptionists Added
One Full-Time Administrative Assistant Added
Two Full-Time Officers Added
One Part-Time Communications Technician Added
One Full-Time Maintenance Worker Added
Two Full-Time Maintenance Workers Added
P-1
I CITY OF SEBASTIAN, FLORIDA 2004-2005 ANNUAI~ BUDGET I
ALL FUNDS SUMMARY
Special Debt Capital
General Revenue Service Projects Enterprise Total
REVENUES Fund Funds Fund Funds Funds All Funds
Taxes $ 6,567,843 $ 3,000,000 $ $ $
Licenses & Permits 1,317,494
Intergovernmental 1,929,834 685,000 352,790
Charges for Service 174,937
Fines & Forfeits 118,615 5,000
Special Assessments
Miscellaneous 168,591 1,228,480 3,301
Transfers - In 527,828 1,472,516 2,030,733
Beginning Balance 316,125
1,783,909
$ 9,567,843
1,317,494
2,967,624
1,958,846
123,615
22,020 1,422,392
4,031,077
23,940 340,065
TOTAL $ 11,121,267 $ 4,918,480 $ 1,475,817 $ 2,383,523 $ 1,829,869 $ 21,728,956
EXPENDITURES
Personal Services
Operating Expenses
Capital Outlay
Capital Improvements
Debt Service
Grants and Aids
Transfers - Out
Non-Operating
$ 8,503,753 $ $ $ $ 496,561 $ 9,000,314
1,919,805 262,629 300 949,492 3,132,226
527,709 21,950 549,659
2,228,830 2,228,830
300,000 1,475,517 154,693 306,690 2,236,900
4,006,054 3,750 4,009,804
170,000 349;797 51,426 571,223
$ 11,121,267 $ 4,918,480 $ 1,475,817 $ 2,383,523 $ 1,829,869 $ 21,728,956
TOTAL
Net Revenues(Expenditures) $
$ $ $ $ $
S-1
CITY OF SEBASTIAN, FL ORIDA 2004-2005 ANNUAL BUD GET
DEFINITION OF FINANCIAL TERMS
This is a glossary of terms commonly used at pubhc
meetings at which financial matters are discussed:
Ad Valorem Taxes - A tax levied on the assessed
value (net of any exemptions) of real or personal
property. This is commonly referred to as "property
tax".
Anticipated (revenue, deficit~ expenses, etc.) -
Estimates used in analyzing and preparing budgets.
Anticipated figures are the equivalent of educated
guesses. They are based on experience and
information from a variety of sources that help
government officials determine what they think the
income or expenses will be.
Budget - A plan of financial operation embodying
an estimate of proposed expenditures for a given
period and the proposed means of financing those
expenditures. Florida law requires that governments
have a balanced budget, with expenses not
exceeding revenues. City employees prepare an
adopted budget; it becomes formal when adopted by
elected officials. If changes occur during the year,
local governments can transfer funds within a
budget or raise fees, etc. to keep the budget in
balance.
Capital Improvement Program - Governmental
agencies set up five-year programs for major costs
such as the construction of buildings, land
acquisition, road improvements and heavy
equipment. Capital expenses are listed separately
from operating expenses within the budget
document.
Appropriation from Prior Year Fund Balance
(Retained Earnings) - Money not spent in one fiscal
year but carried forward to the next budget year.
Cash carried forward is used to supplement
revenues required to pay for all budgeted expenses.
Rolled Back M/lla~e Rate - The tax rate necessary
to give a governmental agency the same amount of
property tax dollars it received during the previous
budget year, excluding changes in taxable valuation
resulting from new construction, annexation or de-
annexation.
Contingency Account - Money set-aside for
emergencies or unexpected expenses. Each City
fund usually has such an account to cover higher-
than-expected costs or purchases that were not
anticipated when the budget was being prepared.
Deficit - A term generally applied to the budget as a
whole, reflecting real or projected shortages in
revenue. It means there is not enough revenue to
cover expenses.
Expenditures/Expenses - Cost of goods or services
used.
Fiscal year - A 12-month period of time to which
the annual operating budget applies and at the end
of which a government determines its financial
position and the results of its operations. In Florida,
the fiscal year for all local governments extends
from October 1 to September 30.
Franchise Fees - Money collected, usually from a
private utility, in exchange for use of a
governmental agency's easements and rights-of-
way. Cities authorize the use and collects a fee in
return. Franchise fees also are collected from
garbage and trash services allowed to operate with a
government's boundaries.
Fund - A fiscal and accounting entity with a self-
balancing set of accounts recording cash and other
financial resources, together with all related
habillties and residual equities or balances, and
changes therein, which are segregated for the
purpose of carrying on specific activities or
attaining certain objectives in accordance with
special regulations, restrictions, or limitations of
that fund.
T-1
CITY OF SEBASTIAN, FLORIDA 2004-2005 ANNUAL BUDGET
DEFINITION OF FINANCIAL TERMS
Fund Balance - A term used to express the equity
(assets minus liabilities) of governmental funds
and trust funds.
City. A City might have a shortfall in a particular
account, but a shortfall in the total budget is called
a deficit.
Fund Equity - A term used to express the equity
(non-capital portion of the net assets) of enterprise
funds and internal service funds.
Interfund Transfer - Budgeted amounts transferred
from one governmental accounting fund to another
for work or services provided.
State-Shared Revenue - Revenues collected by the
state and proportionately shared with counties
and/or municipalities on the basis of specific
formulas. Such revenues include: local share of
cigarette taxes, fuel taxes, mobile home license
taxes, liquor license taxes, and half-cent sales
taxes.
Mill - The property tax rate, which is based on the
valuation of property. A tax rate of one mill
produces one dollar of taxes on each $1,000 of
assessed property valuation.
Taxable Valuation - The value of property after all
allowable exemptions have been subtracted; the
values on which the millage rate i~ applied and
taxes are computed.
Millage Rate - A rate expressed in thousands. As
used with ad valorem (property) taxes, the rate
expresses the dollar of tax per one thousand
dollars of taxable valuation.
TRIM Bill - Florida's Truth in Millage Law that
requires cities to calculate next year's property
taxes based on the same tax dollars they received
during the current fiscal year.
Over Budget - Over budget in revenue means
there is more income than expected. Over budget
in expenses means actual costs exceed the budget
and funds must be transferred to provide for the
additional expenses by a budget adjustment.
Projected Deficit - A projection that, based on the
current rate of spending, expenses will be greater
than anticipated revenue. A projected deficit
during a budget year usually necessitates an
adjustment in the spending pattern~lelaying
purchases or eliminating planned expenses--to
stay within the budgeted figures.
Revenue - Revenues may be operationally defined
in governmental fund accounting as "all increases
in fund net assets except those arising from
interfund reimbursements, interfund operating and
residual equity transfers, or long term debt issues".
Under Budget - Under budget in revenue means
that money being collected from taxes and other
sources is not as much as was anticipated. It might
necessitate spending adjustments to prevent a
deficit. Under budget in expenses means that
actual expenses are less than the budget.
User Fee - The payment of a fee for direct receipt
of a public service by the benefiting party.
Utility Service Taxes - Taxes paid to
municipalities by users of electricity, telephones,
cellular phones, beepers, natural gas, bottled gas,
and fuel oil.
Valuation - The dollar value of property assigned
by the County property appraiser.
Shortfall - A term generally synonymous with
deficit but applied to individual revenue accounts
instead of to the budget of a fund or the whole
T-2
CITY OF
HOME OF PELICAN ISLAND
This Page Intentionally Lett Blank
GENERAL FUND
$11,121,267
Miscellaneous
1.51%
Fines &
Transfers - In
Forfeits \
1.07% \ 4.75%
Charges for ~\\ /
Service
1.57%
Inter-
governmental
17.35%
Beginning
Balance
2.84%
Licenses &
Permits
11.85%
Taxes
59.06%
SOURCE OF FUNDS
Capital Outlay
4.7%
Operating-
Expenses
I7.3%
Operating
1.5%
g~e~o al
Services
76.5%
USE OF FUNDS
IC,TY or SEBASTIAN, FLORIDA 2004/2005 ANNUAL BUDGEI]
GENERAL FUND REVENUE
Code: 001501
the Fiscal Year 2004-2005 proposed budget for General fund Revenue is $11,121,267. This compares to the 2003-04 projected
3eneral fund revenue of$10,287,618, an increase of $833,649 or 8.1%.
FY 04-05
Amended Projected City Manager
FY 01-02 FY 02-03 FY 03-04 FY 03-04 Proposed
Description Actual Actual Budget Revenue Budget Difference
Faxes and franchise fees $4,855,213 $5,289,334 $5,604,935 $ 5,895,507 $ 6,567,843 $ 672,336
Licenses and permits 578,695 878,096 1,051,956 1,293,108 1,317,494 24,386
Inter-governmental revenue 1,669,589 1,813,365 1,701,954 1,864,741 1,929,834 65,093
General government charges for service 300,321 216,160 186,454 169,825 174,937 5,112
Fines and forfeits 120,652 116,753 126,064 121,813 118,615 (3,198)
Interest earnings 105,229 81,708 75,948 62,766 102,844 40,078
Rents and royalties 37,067 39,382 34,102 27,316 27,316
Sales of assets 7,900 7,901 8,350 7,118 5,861 (1,257)
Contributions/donations 37,872 20,725 20,060 17,530 18,000 470
Other miscellaneous revenues 28,447 15,195 13,850 19,913 14,570 (5,343)
Totalrevenues $7,740,985 $8,478,619 $ 797,677
Interfund transfers 280,850 531,241 132,889
Other sources (96,9171
Total revenues and other sources $ 833,649
Fy 04/05
Major Current Level Changes froan
2003-04 Projected Revenue:
$8,823,673 $ 9,479,637 $10,277,314
397,228 394,939 527,828
413,042 413,042 316,125
$8,021,835 $9,009,860 $9,633,943 $10,287,618 $11,121,267
Difference
1. Taxes and franchise fees - Increase results from continued growth ~ home construction and property values
as well as an increase in the electric franchise fees based upon current trend analysis. $ 672,336
2. Licenses and peranits - Increase results Roan centmued growth an home constmctmn and an ancrease an
driveway permit fees approved by City Council in June 2004. $ 24,386
3. lntergovernanentul - Increase results trom sligllt ancreases m state share revenues based upon current trend
analysis. $ 65,093
4. General government charges lDr service - Shght ancrease results trom the the growth ot our Commumty
Center recreation program. $ 5,112
5. Fines and forfeits - Decrease due to a projected reduction in parlang ticket revenue based upon current trend
analysis. $ (3,198)
6. Interest earnings - Increase due to a interest rate increase based on interest rate analysis. $ 40,078
7. Rents and royalties - Expectation are the rents and royalties will remain stable with last fiscal year. $
8. Sales of assets - Decrease due to most equipment has been sold in previous years. $ (1,257
9. Contributions/Donations - Slight ancrease due to the contanued popularity and sales of the paver bricks
purchased around the clock tower. $ 470
10. Other aniscellaneous revenues - Decrease due to the increased interest in safety incentives, resultang an a
reduction of insurance claims, and therefore a reduction in reimbursement proceeds. $ (5,343)
11. lnterl'und transli~rs - Increase maanly due to an ancrease an the transter trom the Discretionary Sales Tax
Revenue Fund. $ i32,889
12. Other sources - Decrease due to amount needed to achieve the result of no rmllage ancrease for FY 2004-05. $ (96,917)
]CiT 0F SEB STi i FLORIDA 2004]2005 NUAL BUDGE
SUMMARY OF GENERAL FUND REVENUE AND EXPENDITLTRES BY DEPARTMENT
Org FY 01/02 IvY 02/03 FY 03/04
Code Description Actual Actual Budget
010001 Legislative $ 37,859 $ 44,532 $ 37,440 $
010005 City Manager 273,669 301,241 338,004
010009 City Clerk 272,884 253,320 285,398
010010 City Attomey 114,140 123,787 135,303
010020 Finance 354,044 321,887 345,884
010021 Management Information Svs. N/A 102,473 107,941
010035 Human Resources 170,099 192,027 195,552
010040 Police Special Operations N/A N/A N/A
010041 Police Administration 140,470 164,397 298,935
010042 Police School Resource 98,820 119,631 129,014
010043 Police Patrol Divialon 1,212,934 1,597,915 1,753,832
010044 Community Polining Unit 101,050 I27,839 141,252
010045 Code Enforcement Divisinn 89,010 89,429 100,169
010046 Professional Standards N/A N/A 86,391
010047 Police Detective Division 394,683 423,792 407,653
010048 Police Support Services 203,686 274,908 258,943
010049 Police Dispatch Unit 308,567 360,492 365,089
010051 Engineering 323,195 416,890 489,161
010053 Stormwater Utility N/A 813,907 931,075
010052 Roads and Maintenance 1,286,119 853,688 913,443
010054 Garage 142,443 161,850 161,935
010057 Parks and Recreation 613,506 672,179 748,156
010059 Cemetery 87,866 113,650 137,610
010080 Growth Management 218,274 209,351 235,470
010085 Building Department 343,932 408,937 500,168
010099 Non-Departmental 813,053 734,148 530,225
FY 04/05 Change
Actual City Mgr. From
to FY 03/04 Proposed Prior Year Increase
3/31/04 Proiected Budget Pro[ected (Decrease)
14,332 $ 36,940 $ 42,278 $ 5,338 14.5%
154,716 335,949 371,971 36,022 I0.7%
134,192 283,679 307,776 24,097 8.5%
61,869 135,303 I76,469 41,167 30.4%
180,956 343,736 369,600 25,864 7.5%
51,402 107,372 I35,307 27,935 26.0%
91,659 194,784 209,884 15,100 7.8%
N/A N/A 283,878 283,878 100.0%
145,278 289,904 305,090 15,186 5.2%
60,786 128,672 164,889 36,217 28.1%
772,998 1,753,932 1,737,847 (16,085) -0.9%
60,491 138,473 144,347 5,874 4.2%
52,345 100,169 115,611 15,442 15A%
49,427 88,691 92,959 4,268 4.8%
175,347 407,653 466,464 58,81I 14.4%
118,741 258,I39 275,753 17,614 6.8%
167,173 362,718 422,701 59,983 16.5%
219,597 486,264 482,750 (3,514) -0.7%
428,692 869,810 ,1,044,205 174,395 20.0°4
429,652 902,212' 1,026,990 124,778 13.8%
79,980 158,144 192,488 34,344 21.7%
369,771 756,793 936,369 179,576 23.7%
61,517 137,190 143,390 6,200 4.5%
l 11,328 236,795 256,829 20,034 8.5%
242,457 496,705 561,825 65,120 13.1%
334,229 634,967 853,597 218,630 34.4%
Total General Fund Expenditures $ 7,600,303 $ 8,882,269 $ 9,634,043 $ 4,568,935 $ 9,644,994 $ 11,121,267 $ 1,476,274 15.3%
Total Revenues and Other Sources $ 8,021,835 $ 9,009,860 $ 9,633,943 $ 5,592,149 $ 10,287,618 $ 11,121,267 $ 833,649 8.1%
(Revenues) over Expenditures $ (421,532) $ (127,590) $
- $ (t,023,214) $ (642,625) $ $ 642,625 -100.0%
3
GENERAL FUND OPERATING SUN[MARY
EXPENDITURE BY DEPARTMENT/DIVISION AND CHARACTER LEVEL
IDepartmcnt
Actual Actual Budget Projected
CITY COUNCIL
2005
Budget ] Change from
Projected I
PERSONAL SERVICES
21,315 I 21,430
OPERATING EXPENDITURES 16,5440 19,902
3,200
CAPITAL OUTLAY 37,859 44,532
TOTAL
CITY MANAGER
21,490
15,950
37,440
21,490I 21,4581 (32)I
15,45~ 18,520I 3,070I
2,300 2,300
36,940 42,278 5,338
PERSONAL SERVICES
CAPITAL OUTLAY
TOTAL
280,782
OPERATING EXPENDITURES 18,944
t,515
CITY CLERK
257,044
15,774
851
273,669
301,241
315,545I
22,45~
338,004
315,546 [ 352,986 I 37'4401
335,949 371,971 36,022
PERSONAL SERVICES
CAPITAL OUTLAY
TOTAL
217,320 237,371
OPERATING EXPENDITURES 54,398 70,405
1,166 0
272,884
CITY ATTORNEY
198,297I 225,694I 225,694I
49,287I 58,204[ 56,485I
5,736 1,500 1,500
253,320 285,398 283,679
307,776
11,677I
13,920[
(1,500)
24,097
PERSONAL SERVICES 169,974
OPERATING EXPENDITURES 6,495
CAPITAL OUTLAY 0
109,163I 118,404I 129,969I 129,969I
4,97~ 3,868I1'515 5,33~ 5,334 0
I
114,140 123,787 I35,303 135,303
TOTAL 176,469
PERSONAL SERVICES 276,513 25,567
OPERATING EXPENDITURES 69,371 297
40,006[
1,t6~
41,167
FINANCE
268,015] 254;1961
78,379 66376I
7,650 1,515
354,044 321,887
276,513 302,080
67,223 67,520
0 0
343,736 369,600
CAPITAL OUTLAY 0 0
TOTAL 345,884 25,864
MANAGEMENT INFORMATiON SERVICES
PERSONAL SERVICES N/A 114,756
OPERATING EXPENDITURES N/A 20,551
CAPITAL OUTLAY N/A 0
TOTAL N/A 135,307
HUMAN RESOURCES
73,278 [ 87,879 87,879
20,914I 19,012 18,446
8,281 1,050 1,047
102,473 107,941 107,372
26,877I
2,105I
(1,04~
27,935
PERSONAL SERVICES 152,410 169,062
OPERATING EXPENDITURES 38;103 26,490
CAPITAL OUTLAY 1,514 0
TOTAL
139,851]
30,24~
170,099
192,027
POLICE DEPARTMENT - SPECIAL OPERATIONS
PERSONAL SERVICES N/A
OPERATING EXPENDITURES N/A
(..~API'IIAL OUTLAY N/A
TOTAL N/A
16%062I 25,16~ (55~)
184,718I 15,656I
25,722
0
194,784 209,884 15,100
POLICE DEPARTMENT - ADMINISTRATION
195,552
N/A N/A N/A
N/A N/A N/A
N/A N/A N/A
N/A N/A N/A
PERSONAL SERVICES 143,296
122,557 [ 263,430
OPERATING EXPENDITURES 17,913 21,101 , 20,505
CAPITAL OUTLAY 0 0 15,000
TOTAL 40,470 164,397
258,435
21,443
4,000
283,878
N/AI
N/AI
N/A
N/A
254,057
20,847
15,000
298,935 289,904
282,567I 28,510I
19,523I (i,324)I
3,000 (12,000)
305,090 15,186
POLICE DEPARTMENT - SCHOOL RESOURCE UNIT
PERSONAL SERVICES
OPERATING EXPENDITURES
109,114
89,345I
7,949I
1,526
98,820
9;518
I17,621
123,883
117,621
10,451
600
128,672
10,793 8,506
CAPITAL OUTLAY 999 600 32,500
TOTAL 119,631 129,014 164,889 36,217
6,262
31,900
4
POLICE DEPARTMENT - PATROL
PERSONAL SERVICES 1,000,041 1,339,735 1,531,624 1,418,660
OPERATING EXPENDITURES
83,317
108,121
1,531,624I
94,016I
128,192
,753,832
94,116
121,082
198,105
CAPITAL OUTLAY 129,576 150,059 128,192
TOTAL 1,212,934 1,597,915 1,753,932 1,737,847
POLICE DEPARTMENT - COMMUNITY POLICING UNIT
PERSONAL SERVICES 90,364 129,688 129,688 121,044
OPERATING EXPENDITURES 10,686 11,564 8,785 19,753
CAPITAL OUTLAY 0 0 0 3,550
(112,964)1
26,966I
69,913
(16,085)
TOTAL 101,050
POLICE DEPARTMENT - CODE ENFORCEMENT
116,389
127,839
141,252 138,473 144,347
(8,644)I
10,968[
3,55oI
5,874 I
PERSONAL SERVICE S 62,405 90,189 104,066
OPERATING EXPENDITURES 8,100 9,980 11,545
CAPITAL OUTLAY 0
18,505
TOTAL 89,010
79,596I
9,83~
89,429
90,189
9,980
0 0
100,169 100,169
115,611
13,877I
1,56~
15,442
POLICE DEPARTMENT - PROFESSIONAL STANDARDS
OPERATING EXPENDITURES N/A N/A 0 2,300 11,270 8,97
CAPITAL OUTLAY N/A N/A 0 0 0
TOTAL N/A N/A 86,391 80,321 92,959 12,638
POLICE DEPARTMENT - DETECTIVE
PERSONAL SERVICES 315,744 351,229 [ 298,140 298,140 337,194 I 39,054
OPERATING EXPENDITURES 57,959 59,28l [ 63,013 63,013 68,770 I 5,757
CAPITAL OUTLAY 20;980 13,282 46,500 46,500 60,500 14,000
TOTAL 394,683 423,792 407,653 407,653 466,464 58,81
POLICE DEPARTMENT - SUPPORT SERVICES
PERSONAL SERVICES 206,977 236,752
OPERATING EXPENDITURES 18,756 22,191
187,677I
15,158I
CAPITAL OUTLAY 851 49,175
TOTAL 203,686 274,908
POLICE DEPARTMENT. DISPATCH
258,943
236,752I 256,0611 19,309I
21,387 18,887I (2,500)I
0 805 805
258,139 275,753 17,6t4
I PERSONAL SERVICES 281,987
23,718
CAPITAL OUTLAY 2,862
TOTAL 308,567
288,634
23,915
334,599
30,490
334,599
28,119
OPERATING EXPENDITURES
47,943 0 0
360,492 365,089 362,718
ENGINEERING
409,841
43,031
36289
489,161
PERSONAL SERVICES I 290,620 I 381,843
OPERATING EXPENDITURES t 19,550 I 32,405
CAPITAL OUTLAY 13,025 2,642
TOTAL 323,195 416,890
STORMWATER UTILITY
409,842
40,129
36,293
486,264
385,106I 50,507I
27,895I (224)
9,700 9,700
422,70 59,983
441,0001 31,158I
38,550I (1,579)1
3,200 (33,093)
482,750 (3,514)
CAPITAL OUTLAY
TOTAL
PERSONAL SERVICES N/A 455,126 555,753 549,723
OPERATING EXPENDITURES N/A 219,022 366,322 315,050
N/A
N/A
139,759
813,907
9,000
931,075
5,037
869,810
642,7951 93,072I
317,3511 2,301
84,059 79,022
1,044,205 174,395
PUBLIC WORKS - ROADS AND MAINTENANCE
PERSONAL SERVICES
OPERATING EXPENDITURES
CAPITAL OUTLAY
TOTAL
979,881
222,992
83,246
1,286,119
681,597
145,990
26,101
853,688
756,464
140,479
16,500
913,443
756,464
129,248
16,500
902,212
828,103I 71,639
166,387I 37,139
32,500 16,000
1,026,990 124,778
5
ICITY OF SEBASTIAN, FLORIDA 2004/2005 NN' AL BUDGE
PUBLIC WORKS - CENTRAL GAKAGE
PERSONAL SERVICES
OPERATING EXPENDITURES
CAPITAL OUTLAY
TOTAL
113,585
17,845
11,013
142,443
130,574
20,676
10,600
161,850
138,283
20,952
2,700
161,935
138,283
18,496
1,365
158,144
163,444
19,904
9,140
192,488
25,161
1,408
7,775
34,344
PUBLIC WORKS - PARKS & REC
PERSONAL SERVICES 436,002 481,921
OPERATING EXPENDITURES 144,479 147,914
CAPITAL OUTLAY 33,025 42,344
TOTAL
PUBLIC WORKS - CEMETERY
613,506
672,179
607,027[ 607,027I 731,756I 124,729
I14,693I I23,330I 124,963[ 1,633
26.436 26,436 79,650 53,214
7481156 756,793 936,369 179,576
PERSONAL SERVICES
OPERATING EXPENDITURES
CAPITAL OUTLAY
TOTAL
GROWTH MANAGEMENT
PERSONAL SERVICES
72,577
15,289
87,866
173,097
OPERATING EXPENDITURES 45,177
CAPITAL OUTLAY 0
TOTAL
218,274
94,829I 104,698I 104,398I 122,014I 17,616I
17,761[ 16,412 16,2921 18,376[ 2,084I
1,060 16,500 16,500 3,000 (13,500)
113,650 1371610 37, 90 143,390 6,200
189,152 217,500 I 217,500 I 237,587
18,684 I 17,970 t9,295 19,242
1,515 0 0 0
209,351 235,470 236,795 256,829
20,087
(53)
0
20,034
BUILDING DEPARTMENT
PERSONAL SERVICES
OPERATING EXPENDITURES
CAPITAL OUTLAY
TOTAL
297,869I 386,922[ 476,062
26'248119,815 22,01~ 24,1060
343,932 408,937 500,168
47~062
20,643
496,705
535,625
24~500
1,700
561,825
59,563
3,857
1,700
65,120
NON-DEPARTMENTAL
PERSONAL SERVICES 239,543 26,128 5,000 10,377 49,381 39,004
OPERATING EXPENDITURES 422,655 423,820 521,225 620,590 634,216 13,626
DEBT SERVICE 35,855 0 0 0 0 0
GRANTS AND AIDS 15,000 200 4,000 4,000 0 (4,000]
INTER.FUND TRANSFERS OUT 100,000 284,000 0 0 0 0
CONTINGENCY 0 0 0 0 170,000 170,000
TOTAL 813,053 734,148 530,225 634,967 853,597 218,630
TOTALS
PERSONAL SERVICES 5,766,002 6,561,859 7,585,214 7,566,520 8,503,753 937,234
OPERATING EXPENDITURES 1,339,355 1,527,456 1,744,562 1,771,134 1,919,805 148,671
CAPITAL OUTLAY 344,091 508,755 300,267 294,970 527,709 232,739
DEBT SERVICE 35,855 0 0 0 0 0
GRANTS AND AIDS 15,000 200 4,000 4,000 0 (4,000
INTERFUND TRANSFERS OUT 100,000 284,000 0 0 0 0
CONTINGENCY 0 0 0 0 170,000 170,000
TOTAL GENERAL FUND 7,600,303 8,882,269 9,634,043 9,636,624 t1,121,267 1,484,644
ICITY OF SEBASTIAN, FLORIDA 2004/2005 ANNUAL BUDGEq
CITY COUNCIL
The City Council consists of five members. The Mayor and Vice-Mayor are elected by the City Council
annually. The City Council is responsible for legislative functions of the City Government, including
adoption of ordinances and policies, and is responsible for appointing members of volunteer boards and
committees.
Qualified voters of the City elect members of the Council at-large. Terms of office are two years and all City
Council members must be at least 18 years of age and be registered voters.
Regular meetings of the City Council are held on the second and fourth Wednesday of each month at City
Hall. Workshop and special meetings may also be scheduled.
PROGRAM BUDGET DESCRIPTION FOR CITY COUNCIL
NATURE OF ACTIVITY
Regular and Special Meetings - Attendance at meetings (24 regular and 12 workshop/special meetings).
Responsible for all legislative functions of City Government, including the establishment of laws and policies, and
appointing qualified citizens to boards and committees.
City Functions and Events - Attendance at functions. Public relations.
~'onference, Legislative, County~ State, and Local Meetings - Attendance at meetings. City representation at al]
levels of government and ham-governmental affairs.
Citizens' Problems and Complaints - Assisting Citizens ha referS} complaints and problems to the Cit>
Manager for follow-up.
CITY COUNCIL BUDGET SUMMARY
l'he Fiscal Year 2004-2005 proposed budget for City Council is $42,278. This compares to the 2003-04 projected
~xpendimres of $36,940, a hacrease of $5,338 or 14.5%.
FY 04-05
Projected City Mgr.
FY 01-02 FY 02-03 FY 03-04 FY 04-05 Proposed
Actual Actual Budget Expenditures Budget Difference
?ersonal Services $ 21,315 $ 21,430 $ 21,490 $ 21,490 $ 21,458 $ (32)
Dperating Expenses 16,544 19,902 15,950 15,450 18,520 3,070
2apital Outlay 3,200 2,300 2,300
total $ 37,859 $ 44,532 $ 37,440 $ 36,940 $ 42,278 $ 5,338
FY 04-05
X4ajor Current Level Changes from
g003-04 Projected Expenditures: Difference
t. Personal Services - Decrease due to reduction in workers' comp premium. $ (32)
L Operating Expenses - Increase due to the addition of telephone and interact access, as well as
)ffice supplies associated w/th the new council members offices. $ 3,070
]. Capital Outlay - Increase due to (2) computers for council members at the new City Hall offices. $ 2,300
7
]CITY OF SEBASTIAN, FLORIDA 2004/2005 ANNUAL BUDGET[
PERSONAL SERVICES SCHEDULE
CITY COUNCIL
F/T/E Projected Proposed
PAY POSITION YEARS Expense Budget
POSITION RANGE GRADE 01-02 02-03 03-04 03-04 04-05
glayur 5,400 1.00 1.00 1.00 $ 5,400 $ 5,400
Vice-Mayor 3,600 1.00 1.00 1.00 3,600 3,600
ICouncil Member 3,600 3.00 3.00 3.00 10,800 10,800
5.00 5.00 5.00
TOTAL SALARIES $ 19,800 $ 19,800
FICA Taxes
Worker's Compensation Insurance
Total Personal Services
1,515 1,515
175 143
$ 21,490 $ 21,458
CAPITAL OUTLAY SCHEDULE
Priority
Number Description
1 Computers (2)
EXPENDITURES PER FISCAL YEAR
2004-05 2005-06 2006-07 20§%08 2008-09 TOTAL
$ 2,300 $ $ $ $ $ 2,300
$ 2,300 $ $ $ $ $ 2,300
]CITY OF SEBASTIAN, FLORIDA 2004/2005 ANNUAL BUDGET
CITY COUNCIL DEPARTMENT
Code: 010001
FY 04/05
Actual City Mgr.
Account FY 01/02 FY 02/03 FY 03/04 to FY 03/04 Proposed
Number Description Actual Actual Budget 03/31/2004 Proiected Budget
PERSONAL SERVICES
511200 Legislative Salaries 19,800 19,800 19,800 9,900 19,800 19,800
;12100 FICA Taxes 1,515 1,515 1,515 757 1,515 1,515
;12400 Worker's Comp Insurance 0 1 I5 175 131 175 143
TOTAL PERSONAL SERVICES 21,315 21,430 21,490 10,788 21,490 21,458
OPERATING EXPENDITURES
534000 Travel & Per Diem 7,700 11,793 9,000 2,521 9,000 10,895
534101 Telephone 0 0 0 0 0 425
;34110 Internet Access 0 0 0 0 0 75
534640 R & M Operating Equipment 4,155 0 0 0 0 0
534800 Promotional Activities 588 640 1,000 183 1,000 1,000
535200 Departmenta! Supplies 246 914 550 0 550 1,000
;35410 Dues and Memberships 200 200 200 0 200 200
535420 Books and Publications 50 50 200 40 200 200
535450 Training and Education 3,605 6,305 5,000 800 4,500 4,725
I~OTAL OPERATING EXPENDITURES 16,544 19,902 15,950 3,544 15,450 18,520
CAPITAL OUTLAY
506400 Vehicles and Equipment 0 3,200 0 0 0 2,300
JFOTAL CAPITAL OUTLAY 0 3,200 0 0 0 2,300
I~OTAL LEGISLATIVE 37,859 44,532 37,440 14,332 36,940 42,278
9
I !TY OF SEBASTIAN, FLORIDA 2004/2005 ANNUAL BUDGETI
CITY MANAGER
In 1987, the voters of Sebastian adopted the Council/Manager form of government. The City Manager, appointed by
and serving at the pleasure of the City Council, is the chief operating officer of municipal government. The City
Manager's office provides administrative direction for all municipal operations consistent with goals adopted by City
Council. As such, the City Manager implements policies of the City Council and is responsible for the day-to-day
operations of the City, as well as ensuring that services and operations function in an efficient, timely and cost
effective manner while still in accordance with City Council objectives.
As chief administrative officer of the City, the City Manager's office is involved in the following functions: the daily
administration of the City; appointing authority for all city employees; supervision and evaluation of the management
team; coordination of intra and inter-governmental affairs; acting as the admirfistrative spokesperson for the City;
formulation of the annual budget; recommendations with respect to departmental and non-departmental expenditures
and the capital improvement program; preparation of reports and data to assist the City Council in making formal
decisions; ensuring effective and efficient action on citizen complaints and requests for service; and, conducting
adrmnistrative research and analysis.
The City Manager's office is also responsible for the General Services Administration function, which includes
Purchasing and Contract Administration under the General Services Administrator.
FISCAL YEAR 2005 GOALS AND OBJECTIVES
City Operations
Apply for grants and secure funding for various city projects
Conclude Water Expansion Program with Indian River County Department of Utilities.
Continue citywide street paving program
Continue to administer effective and efficient citywide purchasing/procurement program.
Review departmental operations and staffing to assure efficiency and effectiveness.
Quality Service to Citizens
Meet periodically with community groups to present information about City operations and address questions
and/or concerns respectively.
> Participate with other City affiliated activities
> Promote quality service with City employees
Provide Effective Support to City Council > Resolve City Council concerns, as communicated individually and by citizenry.
)* Enhance quantity and quality of information provided to City Council relative to municipal operations.
)* Work with City Council to establish and articulate overall mission of local government.
Maintain Positive Intergovernmental Relations
> Full membership and participation in the International City/County Management Association (ICMA), Florida
City/County Management Association (FCCMA) and Florida League of Cities activities.
> Meet and communicate regularly with representatives of other jurisdictions and agencies to address issues of
mutual interest and benefit.
10
[ iTy OF SEB S i , FL0mDA 2004/2005 X UAL
PROGRAM BUDGET DESCRIPTION FOR CITY MANAGER
STAFFING NATURE OF ACTIVITY
03/04 04/05
50.00~ 50.00% Management and Supervision of City Programs and Projects - Plan, organize, dh:ecl
coordinate, and report on City Projects. Improve and expand efforts for quality public services.
25.00~ 25.00% Preparation of City Council Agenda - Provide City Council members with recommendations
for actions on matters requiring legislative actions, and implementation of Council decisions.
Initiate and review all matters requiring Council actions. Implement Council actions.
25.00% 25.00% Intergovernmental Affairs - Represent City in intergovernmental matters. Serve as City
represc~ntative on task forces, committees and planning groups. Administer inter-local
agreements. Monitor and report State and Federal legislation affecting the City.
100.00% 100.00%
CITY MANAGER BUDGET SUMMARY
the Fiscal Year 2004-2005 proposed budget for City Manager is $371,971. This compares to the 2003-04 projecter
~=xpenditures of $335,949, an increase of $36,022 or 10.7%.
Personal Services
3perating Expenses
2spiral Outlay
rotal
FY 04-05
Projected City Mgr.
FY 01-02 FY 02-03 FY 03-04 FY 03~04 Proposed
Actual Actual Budget Expenditures Budget Difference
$ 257,044 $ 280,782 $ 315,545 $ 315,546 $ 352,986 $ 37,440
15,774 18,944 22,459 20,403 18,985 (1,418)
851 1,515
$ 273,669 $ 301,241 $ 338,004 $ 335,949 $ 371,971 $ 36,022
?Y 04-05
Major Current Level Changes from
2003-04 Projected Expenditures: Difference
1. Personal Services - Increase mainly due to the request of two part-time receptionists for the city hall, an
estimated 24% increase in health insurance premiums, a 5.5% increase for exempt management employees
>er Management Benefits Package, and an increase in deferred compensation and worker's compensation
)reminms which are wage driven. $ 37,440
Operating Expenses - Net decrease in travel expenditures. $ (1,418)
3. Capital Outlay -No forecasted capital outlay in FY 2004-05. $
11
[~iTy 6F SEBASTi~ FLomDA 20~04i200S ~N~ BUDGET
PERSONAL SERVICES SCHEDULE
POSITION
City Manager
General Services
Admirfislrator
Fa*ecutive Assistant
Buyer
F/T/E Projected Proposed
PAY POSITION YEARS Expense Budget
RANGE GRADE 024)3 034)4 04-05 03/04 04/05
1.00 1.00 1.00 $ 91,762 $ 91,700
51,386/92,808 81E 1.00 1.00 1.00 58,213 61,400
33,963/61,341 31E 1.00 1.00 1.00 43,562 45,900
30,193/54,53I 28E 1.00 1.00 1.00 38,163 40,400
0.00 0.00 1.00 N/A 16,800
['/T Receptionist(2) NEW POSITION
4.00 4.00 5.00
TOTAL SALARIES $ 231,699 $ 256,200
FICA Taxes 17,706 19,599
Deferred Compensation 20,831 21,546
Group Health Irkmmnce Premium 26,049 31,856
Dependant Health Ins Prerrfium 17,130 21,241
Employee Assistance Program 92 138
Worker's Comp Insurance 2,039 2,406
Total Personal Services
$ 315,546 $ 352,986
CAPITAL OUTLAY sCHEDULE
CITY MANAGER DEPARTMENT
Priority EXPENDITURES PER FISCAL YEAR
Number Description 2004-05 2005-06 2006-07 2007-08 2008-09
1 Computer $ $ 1,450 $ 1,450 $ $
$ $ 1,450 $ 1,450 $ $
TOTAL
$ 2,900
$ 2,900
12
]CITY OF SEBASTIAN, FLOmDA 2004/2005 ANNUAL BUDGETI
CITY MANAGER
Code: 010005
FY 04-05
Actual City Mgr.
Account FY 01/02 FY 02/03 FY 03/04 to FY 03/04 Proposed
Number Description Actual Actual Budget 3/31/04 Proieeted Budget
PERSONAL SERVICES
511200 Regular Salaries 195,484 213,955 231,698 108,713 231,699 256,200
512100 FICA Taxes 14,627 16,127 17,706 8,016 17,706 19,599
512225 Deferred Compensation 17,594 19,253 20,831 9,762 20,831 2t,546
512301 Group Health Insurance Premium 16,999 17,946 26,049 12,837 26,049 31,856
512305 Dependant Health Ins Premium 12,248 12,177 17,130 8,565 17,130 21,241
512309 Employee Assistance Program 92 92 92 46 92 138
512400 Worker's Comp Insurance 0 1,232 2,039 1,529 2,039 2,406
TOTAL PERSONAL SERVICES 257,044 280,782 315,545 14%468 315,546 352,986
OPERATING EXPENDITURES
533400 Other Contractual Services 0 3,040 3,200 0 3,200 3,200
534000 Travel and Per Diem 3,017 3,068 4,200 1,351 4,200 2,610
534101 Telephone 1,196 246 798 480 700 800
534105 Cellular Phone 290 559 600 269 550 600
534110 Internet Services 0 0 100 51 92 100
534120 Postage 552 417 6ti 207 611 650
534130 Express Mail 0 269 250 59 250 250
534620 R& M- Vehicles 1,161 460 400 178 400 400
534630 R& M- Office Equipment 290 434 500 0 600 600
534700 Pr'rating & Binding 0 0 300 0 600 600
534800 Promotional Activities 2,132 1,938 1,400 228 1,000 1,000
534920 Legal Ads 765 1,028 500 151 500 500
535200 Departmental Supplies 2,019 2,969 3,000 886 2,000 2,000
535210 Computer Supplies 777 704 1,850 168 1,000 1,000
535260 Gas and Oil 714 942 1,050 450 1,000 1,200
535410 Dues and Memberships 1,347 1,450 1,200 270 1,200 1,500
535420 Books and Publications 150 45 500 0 500 500
535450 Training and Education 1,364 1,375 2,000 500 2,000 1,475
TOTAL OPERATING EXPENDITURES 15,774 18,944 22,459 5,248 20,403 18,985
CAPITAL OUTLAY
606400 Vehicles and Equipment 851 1,515 0 0 0 0
TOTAL CAPITAL OUTLAY 851 1~515 0 0 0 0
TOTAL CITY MANAGER 273,669 301,241 338,004 154,716 335,949 371,971
13
CITY CLERK
The City Clerk is appointed by and serves under the direction of the City Council. The City Clgrk's office prepares
and distributes City Council agendas; records the minutes of City Council meetings; mathtains all Council and Board
minutes, ordinances, resolutions and proclamations; retains City records m accordance with State Law; coordinates all
municipal elections; coordinates codification; sells cemetery lots and maintains records; coordinates City board
appointments; issues garage sale pernuts; and provides support to the City Council, staff, boards, and citizens.
FISCAL YEAR 2004 ACCOMPLISHMENTS
· / Upgraded Laser fiche imaging program to include e-mail plug-in which enables automatic e-mailing of imaged
documents in PDF format.
,/ Upgraded Laser fiche imaging program to include Plus plug-in, which enables downloading of all imaged
documents with viewing software onto DVD and CD.
,/ Hired new Records Management Specialist in October, who has completed new asset inventory of ali
equipment in office~ Council Chambers and audio video room.
· / Created new City CounciI orientation packet and conducted orientation for two new City Council members.
,/ Upgraded board application and started new board orientation program for newly appointed board members.
,/ Coordinated all parties involved in determining needs for new Council Chambers audio visual equipment -
result is contract with Craig Jerome.
,/ Researched paperless agenda packet software, Laser fiche upgrades to United Systems, but will wait until we
are in new City Hall to pursue funding.
,/ Began digital inmging of cemetery records for security.
,/ Upgraded procedures for: I) e-mail and Intemet use and worked with MIS and Human Resources for training,
2) performance bond receipt and retention and 3) city council travel.
FISCAI, YEAR 2005 GOALS AND OBJECTIVES
Set up a state of the art and expandable audio/visual systc~n for council chambers.
Set up a computer station in new Clerk's office for public research of imaged records.
Complete imaging of cemetery records and begin personnel records - look into bringing in volunteers if
possible.
BegLn working with other departments to deterrmne their imaging needs in an effort to upgrade Laser fiche to
citywide system in 2006.
Establish a bettm' filing and records indexing systmn for all departments that wish to retain their files in new
vault.
Set up offices in City Clerk department for City Council members.
City Clerk to attain Master Municipal Clerk certification.
14
]CITY OF SEBASTIAN, FLORIDA 2004/2005 ANNUAL BUDGE~
PERFORMANCE MEASURES
Actual Actual Budget Projected
Performance Indicators 2001/2002 2002/2003 2003/2004 2004/2005
Records Scanned 2,020 200 3000 350
Records Destroyed 64 Boxes 93 Boxes 65 Boxes 100 Boxes
Council Meeting Packets/Minutes 30 35 30 35
Cemetery Lots/Niches Sold 63 68 100 112
Yacht Club/Community Center Events 1,704 N/A N/A N/A
Garage Sale Permits Issued 666 815 650 800
Election - Candidates Qualified 5 5 5 6
Legal/Display Ads Published 40 27 40 35
Code Supplements Dislributed 5 4 6 6
Board Appointments Administered 30 40 25 35
Instruments Recorded 0 0 0 24
15
PROGRAM BUDGET DESCRIPTION FOR CITY CLERK
STAFFING NATURE OF A CTMIT
03/04 04/05
22.00% 25.00~, Services for Council - Prepare City Council agendas, advertise public hearings, post notices
attend and take minutes of all coun(fl meetings, administer follow-up of Council action items
prepare correspondence, prepare Council budget, make Council travel arrangements, research
services, attest to all documents executed by Mayor, schedule invocations, write proclamations
and resolutions as needed, preparo certificates of appreciation, coordinate with multimedia
:ompany for Council meeting broadcasts.
16.00% 5.00°h ~Services for Citizens - Answer all incoming phone calls, receive and respond to general Cie
email, administer garage sale permits, greets public at fi'ont desk, and responds to inquiries tx
directs to other departments/agencies accordingly.
13.00% 15.00°~ Services for Boards/Committees - City Clerk's office acts as liaison to boards, advertise~
vacancies, administers financial disclosure forms, records Boards of Adjusm~ent, Tree Advisor,
Board and CATF minutes, maintains and updates Board Handbook, provides orientation whet
necessary, updates Coram/ssion on Ethics website for City annually.
14.00% 18.00V Records Management - Scans all permanent and long term records for review by department~
on network and for protection, researches records upon request, coordinates paper recycling ant
records disposition destructiun with Shred-It Recycling in accordance with State law
Maintains, updates and distributes adopted Records Management Procedures Manual
coordinates with Records Liaisons and Committee, maintains all original city documents, i.e
ordinances, resolutions, agreements, deeds, terminated personnel files, conducts recor&
r~ar~h fhr ~t~ffa~ r~mmqt~fl
14.00% 15.00% Cemetery - Coordinates with Cemetery Sexton on sale of cemetery lots, maintains eemeter
records/database.
14.00~ 15.00% General AdministraOon - Prepares, posts, and distributes monthly calendar, prepares aunua
budget for deparlment, attends all Management Team meetings, codifies all ordinance, recor&
final plats, mas all outgoing mail and distributes all incoming mail to all staf~ maintains Cit
postage meter, records vacation of easements, keeps log of all City vekicles, attests and seah
City documents.
7.00~ 7.00% City Election - The City Clerk is the City Elections Official and Chairperson of Cit
Canvassing Board, qualifies candidates for office and coordinates with Supervisor of Election.,.
m admimstration of aunual general elections, prepares resolutions and swears in electe~
officials.
IO0.O0°A 100.00%
16
I ITY OF sEBASTIAN, F£6'mDA 2004/2005 ANNUAL BUDGETI
CITY CLERK BUDGET SUMMARY
The Fiscal Year 2004-2005 proposed budget for City Clerk is $307,776. This compares to the 2003-04 projected
expenditures of $283,679, an increase of $24,097 or 8.49%.
Operating Expenses
Capital Outlay
Yotal
FY 04-05
Amended Projected City Mgr.
FY 01-02 FY 02-03 FY 03-04 FY 03-04 Proposed
Actual Actual Budget Expenditures Budget Difference
$ 217,320 $ 198,297 $ 225,694 $ 225,694 $ 237,371 $ 11,677
54,398 49,287 58,204 56,485 70,405 13,920
1,166 5,736 1,500 1,500 (1,500)
$ 272,884 $ 253,320 $ 285,398 $ 283,679 $ 307,776 $ 24,097
FY 04-05
Major Current Level Changes tS, om
2003-04 Projected Expenditures: Difference
1. Personal Services - Increase mainly due to an estimated 24% increase in health insurance premiums, a
5.5% increase for CWA employees per CWA Union Contract and exempt employees per the Management
Benefit Package, and an increase in deferred compensation and worker's compensation premiums which
are wage dr yen. $ 11,677
2. Operating Expenses - Net increase main]y due to the Supervisor of Elections estimate tbr election
costs. $ 13,920
3. Capital Outlay - No forecasted capital outlay in FY 2004-05. $ (1,500)
PERSONAL SERVICES SCHEDULE
CITY CLERK
F/TfE Projected Proposed
PAY POSITION YEARS Expense Budget
POSITION RANGE GRADE 02-03 03-04 04-05 03-04 04-05
City Clerk 1.00 1.00 1.00 $ 63,450 $ 63,800
Deputy City Clerk 33,963/61,341 31E 1.00 1.00 1.00 41,423 43,600
Adminislrative Secretary 22,661/40,929 18 1.00 1.00 1.00 30,625 32,000
Records Clerk 24,071/43,474 20 1.00 1.00 1.00 27,625 26,500
4.00 4.00 4.00
TOTAL SALARI3ES $ 163,123 $ 165,900
Overtime 750 750
FICA Taxes 12,508 12,749
Deferred Compensation 14,715 14,999
Group Health Insurance Premium 25,654 31,329
Dependant Health Ins Premium 7,409 10,022
Employee Assistance Program 92 92
Worker's Comp Insurance 1,443 1,530
Total PersonaI Services $ 225,694 $ 237,371
17
0F SEBisTiAN, FL0mD~ 2004/2005 ~NU~L BUDGE
CAPITAL OUTLAY SCHEDULE
CITY CLERK DEPARTMENT
Priority EXPENDITURES PER FISCAL YEAR
Number Description 2004-05 2005-06 2006-07 2007-08 2008-09. TOTAL
1 Computer Hardware/SoO:ware
Upgrades $ $ 4,500 $ $ $ - $ 4,500
2 Plans Scanner 12,000 12,000
3 Laserfiche Sot~are 30,018 30,018
$ $ 34,518 $ 12,000 $ $ - $ 46,518
18
lei:fY oF SI BASTIA , F[OmDA
2004/2005 ANNUAL BUDGET[
CITY CLERK DEPARTMENT
Code: 010009
FY 04/05
Actual City Mgr.
Account FY 01/02 FY 02/03 FY 03/04 to FY 03/04 Proposed
Number Description Actual Budget Budget 3/31/04 Proiected Budget
PERSONAL SERVICES
,511200 Regular Salaries 163,179 148,834 163,123 77,755 163,123 165,900
511400 Overtime 478 1,146 750 665 750 750
512100 FICA Taxes 12,617 11,527 12,508 5,994 12,508 12,749
512225 Deferred Compensation 14,767 13,498 14,715 7,025 14,715 14,999
512301 Group Health Insurancc Premium 20,884 17,724 25,654 12,977, 25,654 31,329
512305 Dependant Health Ins Premium 5,280 4,612 7,409 3,862 7,409 10,022
512309 Employee Assistance Program 115 92 92 44 92 92
512400 Worker's Comp insurance 0 864 1,443 1,082 1,443 1,530
TOTAL PERSONAL SERVICES 217,320 198,297 225,694 109,404 225,694 237,371
533400 Other Contractual Services 4,831 5,602 8,500 3,595 8,500 9,500
533490 Codification Services 2,211 4,403 4,200 2,502 5,000 5,000
534000 Travel and Per Diem 2,850 2,949 3,000 802 2,500 2,470
534101 Telephone 0 6 1,175 710 130 140
534110 Interact Services 261 0 150 77 1,376 1,445
534120 Postage 664 666 650 343 700 700
534630 R & M- Office Equipment 4,642 5,321 5,329 4,799 5,329 6,000
534910 Clerk of Court FilingFees 295 260 250 107 250 250
534920 Legal Ads 1,383 6,024 6,000 2,498 6,000 6,000
534925 Classified Agenda 7,158 0 0 0 0 0
534990 Election Costs 14,669 9,240 13,800 180 13,800 26,000
535200 Departmental Supplies 9,791 9,524 10,000 6,413 8,000 8,000
535210 Computer Supplies 2,307 2,456 2,500 1,652 2,500 2,500
535290 Audio/VideoRecording Tapes/CDs 267 200 100 0 100 100
;35410 Dues and Memberships 644 573 600 0 600 600
535420 Books and Publications 697 928 950 520 950 950
535450 Training and Education 1,728 1,135 1,000 590 750 750
tOTAL OPERATING EXPENDITURES 54,398 49,287 58,204 24,788 56,485 70,405
CAPITAL OUTLAY
606400 Vehicles and Equipment 1,166 5,736 1,500 0 1,500 0
tOTAL CAPITAL OUTLAY 1,166 5,736 1,500 0 1,500 0
tOTAL CITY CLERK 272,884 253,320 285,398 134,192 283,679 307,776
19
CITY ATTORNEY
The City Attorney is appointed by the City Council to serve as the City's legal counsel. The City Attorney is legal
advisor and attorney to officials of the City m matters affecting the City or relating to official duties of City Officers.
The City Attorney represents the City in defense of litigation and provides legal counsel for bond issues and property
transactions.
The Office of City Attorney prepares legal instruments, including resolutions, ordinances, closing documents, bond
sale documents, and legal opinions, as required.
The budget for the Office of City Attorney also includes legal fees paid to special counsel for the Code Enforcement
Board and litigated actions as reqtfired.
PROGRAM BUDGET DESCRIPTION FOR CITY ATTORNEY
STAFFING NATURE OF .4 CTIVITY
03/04 04/05
20.00% 20.00°/~ Counsel to City Council and Other City .Bodies - Attend workshops, regular and special meetings ot
City Council, Planning Conamssion, Board of Adjustment, and Code Enforcement Board, as well as
other City bodies as assigned and provide advice as to the law and procedures.
35.00% 35.00% Function as City's Solicitor - Prepare and review ordinances, resolutions, contracts, propert~
instruments and other legal documents on behalf of the City.
30.00~ 30.00% City Legal Advisor - Provide legal counsel to and attends meetings with City Manager, departmenl
directors and key personnel on a day-to-day basis. Provide legal opinions to City Council and Managex
as requested.
15.00~ I5.00% Legal Representative - Represent City in litigation and admimstrative proceedthgs as requited. Act as
General Counsal to the City in the supervision of outside counsel.
100.00% 100.00%
20
ICITY OF SEBASTI i FL0 DA 2004i200 ' UAL
CITY ATTORNEY BUDGET SUMMARY
The Fiscal Year 2004-2005 proposed budget for City- Attorney is $176,469. This compares to the 2003-04 projected
expenditures of $135,303, an increase of $41,167,or 30.4%.
FY 04-05
Amended Projected City Mgr.
FY 01-02 FY 0%03 FY 03-04 FY 03-04 Proposed
Actual Actual Budget Expenditures Budget Difference
$ 109,163 $ 118,404 $ 129,969 $ 129,969 $ 169,974 $ 40,006
4,977 3,868 5,334 5,334 6,495 1,161
1,515
$ i14,140 $ 123,787 $ 135,303 $ 135,303 $ 176,469 $ 41,167
Personal Services
Dpemting Expenses
Zapital Outlay
roml
FY 04-05
Vlajor Current Level Changes from
~.003-04 Projected Expenditures: Difference
1. Personal Services - Increase mainly due to increase of one full-time Administrative Assistant position,
an estimated 24% increase in health insurance premiums, and an increase in deferred compensation and
worker's compensation premiums which are wage driven. $ 40,006
2. Operating Expenses - Net increases in telephone and interact services. $ i ,161
3. Capital Outlay - No forecasted capital outlay for FY 2004-05. $
PERSONAL SERVICES SCHEDULE
UITY ATTORNEY
PAY
POSITION RANGE
2ity Attorney
~.dmithstrative Asst NEW POSITION
GRADE
F/T/E Projected Proposed
POSITION YEARS Expense Budget
02-03 03-04 04-05 03-04 04-05
1.00 1.00 1.00 $ 89,300 $ 89,300
0.00 0.00 1.00 N/A 24,500
1.00 1.00 2.00
TOTAL SALARIES
$ 89,300 $ 113,800
FICA Taxes
Deferred Compensation
Group Health Insurance
Dependent Health Insurance Premium
Employee Assistance Program
Workers Comp Insurance
Auto Allowance
Total Personal Services
6,831 8,706
14,735 16,940
6,692 15,862
8,001 9,922
23 46
787 1,098
3,600 3,600
$ 129,969 $ 169,974
21
CAPITAL OUTLAY SCHEDULE
CITY ATTORNEY DEPARTMENT
Priority
Number
I
2
Description 2004-05
Computer $
Printer
EXPENDITURES PER FISCAL YEAR
2005-06 2006-07 2007-08
$ $ 1,200 $
700
2007-08
$
TOTAL
$ 1,200
700
$ $ $ 1,900 $ $ $ 1,900
22
!CITY OF SEBASTIAN, FLORIDA 2004/2005 ANNUAL B UDGET]
CITY ATTORNEY DEPARTMENT
Code: 010010
! FY 04/05
Actual City Mgr.
Account FY 01/02 FY 02/03 FY 03/04 to FY 03/04 Proposed
Number Description Actual Actual Budget 3/31/04 Proiected Budget
PERSONAL SERVICES
511200 Regular Salaries 76,483 83,360 89,300 40,994 89,300 113,800
512100 FICA Taxes 6,742 7,021 6,831 3,061 6,831 8,706
512225 Deferred Compensation 12,620 13,754 14,735 6,764 14,735 16,940
512301 Group Health Insurance Premium 4,346 4,589 6,692 3,269 6,692 15,862
512305 Dependant Health Ins Premium 5,359 5,580 8,001 4,001 8,001 9,922
512309 Employee Assistance Program 23 23 23 12 23 46
212400 Worker's Comp Insurance 0 487 787 590 787 1,098
512601 Auto Allowance 3,590 3,590 3,600 1,795 3,600 3,600
TOTAL PERSONAL SERVICES 109,163 118,404 129,969 60,486 129,969 169,974
OPERATING EXPENDITURES
534000 Travel and Per Diem 1,450 783 1,500 0 1,136 2,000
534101 Telephone 0 1 173 104 203 250
534105 Cellular Phone 184 734 750 674 1,124 750
534110 Internet Services 0 0 25 13 22 30
534115 On-Line Services 1,280 1,117 1,250 528 1,144 1,100
534120 Postage 12 15 20 1 20 20
534130 Express Mail 30 (10) 0 0 0 0
534620 R & M - Vehicles 0 0 0 0 0 0
534630 R & M - Office Equipment 0 149 66 0 50 50
534800 Promotional Activities 0 0 0 0 125 125
534995 Litigation Expenses 430 0 0 0 0 0
535200 Departmental Supplies 143 118 100 53 100 600
535260 Gas and Oil 0 0 0 0 0 0
535410 Dues and Memberships 315 365 450 0 400 450
535420 Books and Publications 108 0 0 10 10 20
535450 Training and Education 1,025 596 1,000 0 1,000 1,100
I'OTAL OPERATING EXPENDITURES 4,977 3,868 5,334 1,383 5,334 6,495
CAPITAL OUTLAY
606400 Vehicles and Equipment 0 1,515 0 0 0 0
I'OTAL CAPITAL OUTLAY 0 1,515 0 0 0 0
I'OTAL LEGAL DEPARTMENT 114,140 123,787 135,303 61,869 135,303 176,469
23
FINANCE DEPARTMENT
The Finance Department is responsible for the financial administration of the City. Specifically, the Finance
Department is responsible for maintenance of the general ledger accounting; accounts payable; processing and
payment of purchasing card transactions, preparation of financial studies; Official Statements and special reports,
control and investment of revenues; maintenance of fixed asset records, bond and note debt service funds; payroll;
financing; project maintenance and accounting; preparation of the annual financial report and supporting
documentation; special projects, (i.e. franchise fee compliance, franchise negotiations, public service utility mx
analysis); budget preparation, monitoring and maintenance; Risk Management; Information Management Services;
revenue collection and billings, including special assessments, occupational licensing, and grant administration.
FISCAL YEAR 2004 ACCOMPLISHMENTS
Fourth time awardee of the Government Finance Officer's Association Certificate of Achievement for
Excellence in Financial Reporting for the Comprehensive Annual Financial Report for fiscal year 2003.
~ Facilitated issuance of $5,630,000 Stormwater Utility Revenue Bonds, Series 2003.
,/ Facilitated issuance of $2,125,000 Infrastructure Sales Surtax Revenue Bonds, Series 2003A.
( Early retirement of Riverfront Waterline Assessment Revenue Bonds, Series 1996.
· / Facilitated revenue collections of delinquent Riverfront Waterline Assessments.
-/ Successfully implemented the purchasing card program with the Purchasing department.
FISCAL YEAR 2005 GOALS AND OBJECTIVES
Continue to pray/de quality financial services for the City of Sebastian.
Continue to provide responsive service to all Finance department customers, citizens, vendors, and employees.
Submit 2004/2005 Annual Budget document to the Government Finance Officers Association for
distinguished Budget Presentation Award.
Submit Comprehensive Annual Financial Report to Government Finance Officers Association for Excellence
for Financial Award.
PERFORMANCE MEASURES
Actual Actual Budget Projected
Performance Indicators 2001/2002 2002/2003 2003/2004 2004/2005
Joumal Entries Processed 2,284 2,366 2,290 2,400
Accounts Payable Invoices Processed 10,275 I 1,046 10,970 12,150
Accounts Payable Checks Processed 4,341 4,419 4,659 4,000
Purchase Orders Processed 359 372 420 420
Payroll Checks Processed 4,422 4,498 5,576 4,850
Occupational Licenses Processed 929 1,078 1,100 1,200
Purchasing Card Transaction Processed N/A N/A N/A 2,550
Purchasing Card Users N/A N/A N/A 50
24
[CITY OF SEBASTIAN, FLORIDA 2004/2005 ANNUAL BUDGETl
PROGRAM BUDGET DESCPJPTION FOR THE FINANCE DEPARTMENT
STAFFING NATURE OF ACTIVITY
03/04 04/05
10.00% 10.00% General Accounting - Data entry for general ledger activity for ali City operations, bant
reconciliations, cash management, preparation of federal, State end local reports, and altocatio~
of char~es to Cit~ departments. Ensme all accountin$ information is entered timely and
20.00°A 18.00% Accounts Payable - Review all requests for payment and prepare checks. Process and pa2
purchasing card transactions. Ensure appropriate discounts are taken and invoices are paid prin
to due date, audit ~ravel expense reports and prepare year end 1099's..
11.00% 11.00% Payroll - Review and process payroll, to include benefits, deductions, leave availability, ant
workers compensation. Prepare quarterly and annual payroll tax reports, as well as quarterl)
reports to the work~rs compensation insurance carrier, prepare employee insurance invoices fo]
payment and process year end W-2's.
2.00% 2.00% Fixed Assets ~ Maintain fixed assets records for all City property and equipment. Ensure asset~
are recorded and tagged properly.
4.00% 4.00% Capital Proiects - Account for all Capital Projects. Ensure that ail expenditures for projects are
properly recorded.
6.00% 10.00% Budget - Prepare annual budget in accordance with procedures outlined in the City Charter
Code. Ensure budget is comprehensive as to communication, coordination and conttol.
2.00% 2.00°A Risk Management - Ensure compliance with general and property liability issues. Ensure tha~
insurance claims are accurate end timely.
13.99% 15.00°A Staff Accounting and Financial Operations - Analyze general ledger accounts, develop and
prepare subsidiary ledgers for the annual audit. Analyze financial data. Prepare monthly budgel
to actual statements and annual financial statements. Prepare annual State reports, such as
Comptrollers Report, Transportation Report, and other complex financial analyses. Invesl
operating and construction funds. Make debt service payments and record transactions. Provide
quality financial data for statement presentation and managerial use.
7.00% 4.00% Administration - Meet with consultants, attorneys, financial advisors. Preparation and
supervision of the annual audit, computer conversions and maintenance of accounting records,
payroll, accounts payable, Purchase Order System, and accounting software.
0.01% 1.00% Information Management Services - Provide nerworldng administration to the Citywide
Network System and each subsidiary server. Support each depar~enent with information
management needs, software installation and hardware analysis.
11.00% 15.00% Revenue Collections & Billings - Collect revenues from taxes, intergovernmental revenues
franchise fees, utility taxes, occupational licenses, parking citations, special assessurents, and
rentals.
2.00V 2.00% Grants Administration - Continue monitoring of 17 existing programs (grant value of
$4,103,867) for compliance.and grant reimbursements. Preparation of status reports and
reimbursement requests,
11.00% 6.00% Occupational Licensing - Issues approximately 1000 occupational licenses and maintains
occupational license database.
100.00% 100.00%
25
]CITY OF SEBASTIAN, FLORIDA 2004/2005 ANNUAL BUDGET[
FINANCE DEPARTMENT BUDGET SUMMARY
The Fiscal Year 2004-2005 proposed budget for Finance is $369,600. This compares to the 2003-04 projected
expenditures of $343,736, an increase of $25,864 or 7.5%.
Personal Services
Operating Expenses
Capital Outlay
total
FY 04-05
Projected City Mgr.
FY 01-02 FY 02-03 FY 03-04 FY 03-04 Proposed
Actual Actual Budget Expenditures Budget Difference
268,015 $ 254,i96 $ 276,513 $ 276,513 $ 302,080 $ 25,567
78,379 66,176 69,371 67,223 67,520 297
7,650 1,515
354,044 $ 321,887 $ 345,884 $ 343,736 $ 369,600 $ 25,864
FY 04-05
Major Current Level Changes fi.om
2003-04 Projected Expenditures: Difference
1. Personal Services - Increase mainly due to an estimated 24 ¼ increase in health insurance premiums, a
0
5.5 ~ increase for CWA employees per CWA Union Contract and exempt employees per Management
Benefit Package, and an increase in delta-red compensation and worker's compensation prenajnrn~ which
~re wage driven. $ 25,567
2. Operating Expenses - Increase due to support for the MUNIS accounting software operating system
database administration. $ 297
3. Capital Outlay - No forecasted capital outlay in FY 2004-05. $
PERSONAL SERVICES SCHEDULE
FINANCE DEPARTMENT
POSITION
Director of Finance
Asst. Director of Finance
Accounting Clerk II
Computer Operator
Ffr/E Projected Proposed
PAY POSITION YEARS Expense Budget
RANGE GRADE 02-03 03-04 04-05 03-04 04-05
57,802/104,397 84E 1.00 1.00 1.00 $ 62,588 $ 67,200
49,409/89,239 40E 1.00 1.00 1.00 49,500 52,450
22,661/40,929 18 2.00 2.00 2.00 54,000 59,000
26,291/47,485 23 1.00 1.00 1.00 36,500 38,500
5.00 5.00 5.00
TOTAL SALARIES
Overtime
FICA Taxes
Deferred Compensation
Group Health Insurance Premium
Dependant Health Ins Premium
Employee Assistance Program
Worker's Comp Insurance
Total Personal Services
$ 202,588 $ 217,150
500 500
15,59I 16,650
18,342 19,589
32,070 39,193
5,548 6,879
115 115
1,759 2,004
$ 276,513 $ 302,080
26
[~ITY oF' i ASTiA , FI~O~i)A 2004/2005 ANNUAL BUDGETI
CAPITAL OUTLAY SCHEDULE
FINANCE DEPARTMENT
Priority
Number Description
1 Computer (2)
2 Laser printers
EXPENDITURES PER FISCAL YEAR
.2004-05 2005-06 2006-07 2007-08 2008-09 TOTAL
$ $ 2,400 $ $ $ $ 2,400
1,400 1,400 1,400 1,400 5,600
$ $ 3,800 $ 1,400 $ 1,400 $ 1,400 $ 8,000
Equipment purchased in prior year:
Unix Server
$ 4,789
$ 4,789
27
FINANCE DEPARTMEtN~f
Code: 010020
FY 04/05
Actual City Mgr.
Account FY 01/02 FY 02/03 FY 03/04 TO FY 03/04 Proposed
Number Description Actual Actual Budget [}3/31/2004 Proiected Budget
PERSONAL SERVICES
511200 Regular Salaries 207,619 197,113 202,588 95,944 202,588 217,150
511400 Overtime 791 1,986 500 163 500 500
512100 FICA Taxes 15,665 15,000 15,591 7,126 15,591 16,650
512225 Deferred Compensation 18,756 17,902 18,342 8,623 18,342 19,589
512301 Group ltealth Insurance Premium 25,184 21,056 37,618 15,754 37,618 46,072
512309 Employee Assistance Program 0 0 115 58 115 115
512400 Worker's Comp Insurance 0 1,139 1,759 1,318 1,759 2,004
TOTAL PERSONAL SERVICES 268,015 254,196 276,513 128,986 276,513 302,080
OPERATING EXPENDITURES
;33200 Audit Fees 39,005 29,354 26,358 26,815 26,815 27,000
534000 Travel and Per Diem 2,374 2,901 4,000 2,256 4,300 4,316
534101 Telephone 1,507 20 875 522 1,005 1,068
534110 Internet Access 2,733 0 125 64 109 108
534120 Postage 3,680 3,603 4,300 1,689 3,600 3,860
534130 Express Mail 46 159 200 0 100 100
534630 R & M - Office Equipment 9,529 13,605 12,803 12,212 12,803 13,321
534700 Printing and Binding 3,091 2,705 4,096 2,690 4,095 4,400
535200 Departmental Supplies 7,850 6,112 5,525 2,170 5,525 3,200
535205 Bank Charges 95 987 786 520 786 700
535210 Computer Supplies 4,717 3,508 4,791 663 3,400 3,670
535410 Dues and Memberships 908 1,103 1,955 505 1,265 1,865
535420 Books and Pubhcations 918 890 1,250 614 1,000 872
535450 Training and Education 1,926 1,229 2,307 1,250 2,420 3,040
TOTAL OPERATING EXPENDITURES 78,379 66,176 69,371 51,970 67,223 67,520
CAPITAL OUTLAY
606400 Vehicles and Equipment 7,650 1,515 0 0 0 0
]?OTAL CAPITAL OUTLAY 7,650 1,515 0 0 0 0
I'OTAL FINANCE DEPARTMENT 354,044 321,887 345,884 180,956 343,736 369,600
28
IcIW¥ 0F SEBAS~I~, F~0mDA 200412005 ~UAL BUDgeT]
MANAGEMENT INFORMATION SYSTEMS DIVISION
The Management Information Systems Division is responsible for the purchase, operation, and maintenance of the
City's approved hardware and software infrastructure, and either provides or recommends training for its use. The
division also provides support for the Police Department's Records Management System, Growth Management's
Arcview modified GIS system, over 150 microcomputers and printers, hardware and software support for the Cit3,'s
Internet Accounts, and maintenance of the City's telephone system.
FISCAL YEAR 2004 ACCOMPLISHMENTS
· / In absence &Network Manager, MIS technic/an responded to all the user requests and completed over 350
work orders.
~ Without of a Network Manager, MIS technician managed to keep the City's network and phone system up and
ming.
,/ Hired a new MIS Network Manager.
· / We have reorganized the MIS Department to be more efficient and User Friendly.
,/ MIS has taken responsibility, established contacts and relationships with all vendors involved in the move of
the Police Department and City Hall to ensure a smooth transition.
· / MIS has replaced and recoafigured the City's Network Firewall to elimthate access from outside hitmders.
,/ MIS will complete the move of the Police Departments phone and computer systems from the old location to
the new one with minimal downtime.
'/ MIS has streamlined the security for the entire City's computer network.
FISCAL YEAR 2005 GOALS AND OBJECTIVES
Ensure the Police Department is a secured and a self-contained Mode.
To eliminate the majority of spam received by the City's current email configuration.
Establish a mobile-based disaster recovery plan.
MIS will be able to access the City Network with a mobile uplink.
MIS will continue its efforts to ensure the advancement of our networks security to prevent outside intruders
and attacks.
MIS will complete the entire move of City Hall phone and computer systems from the old location to the new
one.
PERFORMANCE MEASURES
Actual Actual Budget Projected
Performance Indicators 2001/2002 2002/2003 2003/2004 2004/2005
Workorders Processed N/A N/A 350 500
Server Outages Serviced N/A N/A 1 2
Network Outages Serviced N/A N/A 1 2
Phone System Outages Serviced N/A N/A 1 2
User Training hours performed/supported N/A N/A 1200 2000
29
CITY OF SEBASTIAN, FLORIDA 2004/2005 ANNUAL BUDGET/
PROGRAM B UDGET DESCRIPTION FOR THE MANA GEMENT INFORMATION SERVICES DIVISION
STAFFING NATURE OF A CTIVITY
03/04 04/05
15.00% 20.00% Network Analysis~ Dasign~ and Configuration - This includes the assessment of the citys
current data neech, as well as, projected needs for all software and hardware, and tht
documentation of all systems.
35.00% 30.00% End User Support - This includes hardware troubleshooting and repair, as well as, assistin
users in the use of all data resources.
5.00% 7.00°/ Network Administration - This includes the daffy admln~s~a'afion of network resources such a~
maintaining user accounts, e-mail accounts, data backup etc...
5.00% 7.00% Division Administration - This includes the functions necessary to support the internal
adminis~'ative needs &the MIS division's resources and personnel.
20.00% 16.00% Technology Research and Development - Th~s is the time necessary to research and evaluate
technology related products and services for purchase and implementation.
20.00% 20.00% Information Services Support - This includes services such as web hosting and cable channe
content that provides Internal and External users access to data and services.
100.00% 100.00%
MANAGEMENT INFORMATION SYSTEMS DIVISION BUDGET SUMMARY
rhe Fiscal Year 2004-2005 proposed budget for Management Information Systems is $135,307. This compares to th~
2003-04 projected expenditures orS107,372, a increase of $27,935 or 26%.
Personal Services
Operating Expenses
Capital Outlay
total
FY 04-05
Amended Projected City Mgr.
FY 01-02 FY 02-03 FY 03-04 FY 03-04 Proposed
Actual Actual Budget Expenditures Budget Difference
N/A $ 73,278 $ 87,879 $ 87,879 $ 114,756 $ 26,877
N/A 20,914 19,012 18,446 20,551 2,105
N/A 8,281 1,050 1,047 (1,047~
N/A $ 102,473 $ 107,941 $ 107,372 $ 135,307 $ 27,935
FY 04-05
Major Current Level Changes fi.om
2003-04 Projected Expenditures: Difference
I. Personal Services - Increase mainly due to an estimated 24% increase in health insurance premiums,
reclassification of the MIS Technician to a Systems Analyst in the later part of FY 03-04. a 5.5%
acrease for exempt management employees per Management Benefit Package, and an increase in
:leferred compensation and worker's compensation premiums which are wage driven. $ 26,877
L Operating Expunses - Net increase results from rising costs associated with telephone, internet
sccess and computer supplies. $ 2,TM
3. Capital Outlay - No forecasted capital outlay in FY 2004-05. $ (1,0471
30
PERSONAL SERVICES SCHEDULE
MANAGEMENT INFORMATION SERVICES DIVISION
F/T~E
PAY POSITION YEARS
POSITION RANGE GRADE 02-03 03-04 04-05
MIS Manager 39,732/71,760 35E 1.00 1.00 1.00
Systems Analyst 30,193/54,532 28E 0.00 0.35 1.00
MIS Technician 19,706/35,391 15 1.00 0.65 0.00
Projected Proposed
Expense Budget
03-04 04-05
$ 41,580 $ 48,800
7,686 31,600
14,273
2.00 2.00 2.00
TOTAL SALARIES $ 63,539 $ 80,400
Overtime 1,660
FICA Taxes 4,979 6,15i
Deferred Compensation 5,195 7,236
Group Health Insurance Premium 10,994 15,461
Dependant Health Ins Premium 898 4,722
Employee Assistance Program 42 46
Worker's Comp Insurance 572 740
Total Personal Services
$ 87,879 $ 114,756
CAPITAL OUTLAY SCHEDULE
MANAGEMENT INFORMATION SERVICES DIVISION
Priority EXPENDITURES PER FISCAL YEAR
Number Description 2004-05 2005-06 2006-07 2007-08 2008-09 TOTAL
1 Computer $- $ 1,500 $ $ $- $ 1,500
$$ 1,500 $ $ $$ 1,500
Equipment purchased in prior year:
Media Converter $ 1,047
Computer Backup System 16,228
Laptop Computer 1,652
$ 18,927
31
lcIT¥ oF SEBASTIAN, FLORIDA 2004/2005 ANNUAL BUDGETI
MANAGEM3ENT I~FORMATION SYSTEMS DIVISION
Code: 010021
FY 04/05
Actual City Mgr.
Account FY 01/02 FY 02/03 FY 03/04 to FY 03/04 Proposed
Number Description Actual Actual Budget 03/31/2004 Proiected Budget
PERSONAL SERVICES
511200 Regular Salaries N/A 54,905 63,539 26,181 63,539 80,400
511400 Overtime N/A 1,667 1,660 1,395 1,660 0
512100 FICA Taxes N/A 4,322 4,979 2,107 4,979 6,151
512225 Deferred Compensation N/A 4,761 5,195 2,471 5,195 7,236
512301 Group Health Insurance Premium N/A 7,291 10,994 5,764 10,994 15,461
512305 Dependant Health Ins Premium N/A 73 898 30 898 4,722
512309 Employee Assistance Program N/A 44 42 19 42 46
512400 Worker's Comp Insurance N/A 215 572 429 572 740
TOTAL PERSONAL SERVICES N/A 73,278 87,879 38,396 87,879 114,756
OPERATING EXPENDITURES
533120 Consultants N/A 0 5,000 4,940 4,940 5,000
534000 Travel and Per Diem N/A 533 1,900 978 1,546 1,626
534101 Telephone N/A 90 425 251 500 500
534105 Cellular Phone N/A 3,682 2,350 883 1,600 1,600
534110 Interact Access N/A 2,336 725 393 800 1,000
534120 Postage N/A 26 100 20 40 100
534130 Express Mail N/A 163 250 112 250 250
534630 R & M - Office Equipment N/A 2,321 2,197 887 1,800 1,800
534640 R & M-Operating Equipment N/A 0 200 0 0 0
535200 Departmental Supplies N/A 748 500 287 600 600
535210 Computer Supplies N/A 7,401 3,595 2,738 5,600 6,000
535230 Small Tools and Equipment N/A 422 250 0 0 100
535410 Dues and Memberships N/A 211 220 224 224 250
535420 Books and Publications N/A 294 300 25 225 250
535450 Trairdng and Education N/A 2,687 1,000 221 321 1,475
TOTAL OPERATING EXPENDITURES N/A 20,914 ' 19,012 11,959 18,446 20,551
CAPITAL OUTLAY
606400 Vehicles and Equipment N/A 8,281 1,050 1,047 1,047 0
I'OTAL CAPITAL OUTLAY N/A 8,281 1,050 1,047 1,047 0
YOTAL MANAGEMENT INFORMATION
SYSTEMS DMSION N/A 102,473 107,941 51,402 107,372 135,307
32
]CITy OF SEBAS~I~i FLORIDA 2°°4i2°°5 ANNUAL B~I
HUMAN RESOURCES DEPARTMENT
The Human Resources Department is responsible for effective recruitment, selection, assignment, and retention of
employees. Human Resources is also responsible for administration of worker's comp and employee benefits, equal
opporttm/ty employment, employee assistance, liaison to bargaining umts, coordination of grievances, labor contract
negotiations, employee salary administration, and training.
FISCAL YEAR 2004 ACCOMPLISHMENTS
Continued and expanded the Supervisory Training Academy.
Maintained cordial labor relations with bargaining units through labor management meetings.
Continued to administer the Employee Recognition and Longevity Awards program.
Successfully negotiated a labor agreement with the Police Benevolent Association, effective October 1, 2004
through September 30, 2007.
FISCAL YEAR 2005 GOALS AND OBJECTIVES
Continue administration of the Supervisor's Training Academy.
Provide quarterly Lunch and Learn training sessions: Retirement Planning, Health Fair and Stress/Cenfiict
Management.
Continue to administer the Employee Recognition and Longevity Awards Program.
Continue to administer, enforce, and update personnel roles and regulations as needed.
PERFORMANCE MEASURES
Actual Actual Budget Projected
Performance Indicators 2001/2002 2002/2003 2003/2004 2004/2005
Employee Turnover Rate 8% 10% 8% 8%
Number of training sessions conducted 7 15 15 25
!Total number of employees 183 183 185 191
Personnel expenses per employee $929.50 $1,049.00 $1,008.56 $1,120.58
33
[CITy bF FLORiDX 004i200 GET
PROGRAM BUDGET DESCRIPTION FOR THE HUMAN RESOURCES DEPARTMENT
STAFFING NATURE OF ACTIVITY
03-04 04/05
21.00% 21.00% Hiring New Employees - Accept applications, screen applications for minimum qualification~
prepare employment and rejection letters, prepare new hire package, schedule pre-employmen1
physical and drug screens, conduct new hire orientations, conduct employment and background
investigations, coordinate with departments regarding examinations for skilled positions.
20.00°A 20.00% In-Service Actions - Process employee action notices for activity - promotions, demotions and
transfers. Maintain personnel end subject files. Update salary schedules and compensation
)lans. Administer employee evaluation program.
8.00V 8.00% Union Negotiations~ Contract Administration ~ Negotiate labor agreements with both PBA
and CWA and any Memo's of Understanding that may be necessary during the current life ot
existing contracts. Perform support research, document preparation, record minutes. Review
rewrite and organize Rules and Kegulafions as needed.
3.005 3.00% Employee Recognition - Continue longevity service awards issued to employees who have
completed 5, 10, 15 and 20 consecutive years of service with the City. Employee of the
Quarter and Year awards. Safe Driving Award.
2.00% 2.00~, CDL Administration - Ensure all employees required to possess CDL Drivers Licenses meet
Federal Drag and Alcohol Standard tl~oug~ random drug testing end at the same time
maintaining the confidentially of the person being processed. Maintain appropriate and
accurate records in support of this requirement.
2.00% 2.00% Employee/Safety NeWsletter * Gather and disseminate reformation to all employees throug~
the publishing of a monthly newsletter.
20.00% 20.00% ManagemenffGeneral Employee Training - Develop and coordinate the necessary traiuln1
for both management and general employees to provide up to date current laws ant
management techniques.
8.00% 8.00% Effective and Responsive Management - Maintain and update the City's Policy an~
Procedures Manual when necessary. Additionally, maintain an Employee Handbook whict
contains an abbreviated ready reference of major policies and procedures. Review and revist
iob descriptions.
10.00% 10.00~ Effective Insurance Pla. ns - Develop and maintain a comprehensive, innovative and effective]
managed insurance benefits plan for all canployees and dependents. Provide clear prevenfio~
apportonities and participation options for employees and dependents.
3.009 3.00~ Drug Free Workplace - Implement a line random drag policy for all employees to ensure ~
~rug free workplace envfl'onment.
3.00% 3.00~ IEmplovee Assistance Program - To insure and provide for an Employee Assistance Progran
Ifor employees and family members with any mental health and/or stress related problems.
100.00% 100.00%
34
]CITY OF SEBASTIAN, FLORIDA 2004/2005 ANNUAL BUDGET[
HUMAN RESOURCES DEPARTMENT BUDGET SUMMARY
The Fiscal Year 2004-2005 proposed budget for Human Resources is $209,884. This compares to the 2003-04
projected expenditures of $194,784, an increase of $15,100 or 7.8%.
FY 04/05
Amended Projected City Mgr.
FY 01-02 FY 02-03 FY 03-04 FY 03-04 Proposed
Actual Actual Budget Expenditures Budget Difference
$ 139,851 $ 152,410 $ 169,062 $ 169,062 $ 184,718 $ 15,656
30,248 38,103 26,490 25,722 25,166 (556)
1,514
$ 170,099 $ 192,027 $ 195,552 $ 194,784 $ 209,884 $ 15,100
Personal Services
Operating Expenses
Capital Outlay
total
FY 04-05
~Iajor Current Level Changes from
2003-04 Projected Expenditures: Difference
Personal Services - Increase mainly due to an estimated 24% increase in health insurance
!premiums, a 5.5% increase for CWA employees per CWA Un/on Conlract and exempt employees per
Management Benefit Package, and an increase in deferred compensation and worker's compensation
preminm~ which are wage driven. 15,656
2. Operating Expenses - Net decrease results from reduction in training and education budget. (5561
3. Capital Outlay - No forecasted capital outlay for FY 2004-05.
PERSONAL SERVICES SCHEDULE
HUMAN RESOURCES DEPARTMENT
Position
Human Resources Director
Benefits Specialist
Human Resources Technician
Pay
Range
57,802/104,397
26,291/47,485
24,071/43,474
F/T/E Projected Proposed
POSITION YEARS Expense Budget
Grade 02-03 03-04 04-05 FY 03-04 FY 04-05
84E 1.00 1.00 1.00 $ 61,800 $ 65,250
23 1.00 1.00 1.00 36,725 40,000
20 1.00 1.00 1.00 29,624 32,000
3.00 3.00 3.00
TOTAL SALARIES
Overtime
FICA Taxes.
Deferred Compensation
Group Health Insurance Premium
Dependant Health Ins Premium
Employee Assistance Program
Worker's Comp Insurance
Total Personal Services
$ 128,149 $ 137,250
600 600
9,830 10,546
11,565 12,407
15,256 19,535
2,459 3,048
69 69
1,134 1,264
$ 169,062 $ 184,718
35
CAPITAL OUTLAY SCHEDULE
HUMAN RESOURCES DEPARTMENT
Priority
Number Description
1 Computer
EXPENDITURES PER FISCAL YEAR
2004-05 2005-06 2006-07 200%08 2008-09 TOTAL
$ $ 1,560 $ 1,560 $ - $ $ 3,120
$ $ 1,560 $ 1,560 $ $ $ 3,120
36
IClTy or SEBASTI , fLORIDA 2004/2005 ANNUAL BUDGE
HUMAN RESOURCES
Code: 010035
FY 04/05
Actual City Mgr.
Account FY 01/02 FY 02/03 FY 03/04 to FY 03/04 Proposed
Number Description Actual Actual Budget 3/31/2004 Proiected Budget
PERSONAL SERVICES
511200 Regular Salaries II 1,077 120,430 128,149 59,856 128,149 137,250
511400 Overtime 366 281 600 114 600 600
512100 FICA Taxes 8,327 9,051 9,830 4,536 9,830 10,546
512225 Deferred Compensation 9,397 10,864 11,565 5,375 11,565 12,407
512301 Group Health Insurance Premium 8,633 9,298 15,256 7,527 15,256 19,535
512305 Dependant Health Ins Premium 1,982 1,718 2,459 1,229 2,459 3,048
512309 Employee Assistance Program 69 69 69 35 69 69
512400 Worker's Comp Insurance 0 699 1,134 850 1,134 1,264
TOTAL PERSONAL SERVICES 139,851 152,410 169,062 79,522 169,062 184,718
OPERATING EXPENDITURES
533120 Consultants 3,573 9,500 0 0 0 0
533175 Employee Background Testing 7,308 8,256 6,000 3,167 6,000 6,250
533400 Other Contractual Services 770 871 1,000 254 1,000 750
534000 Travel and Per Diem 3,280 4,570 4,000 2,230 4,000 3,581
534101 Telephone 0 94 700 376 753 791
534105 Cellular Telephone 0 0 0 62 0 0
534110 Internet Services 0 0 75 38 75 75
534120 Postage 348 410 500 195 425 425
534130 Express Mail 189 149 200 106 200 200-
534630 R & M - Office Equipment 375 149 472 0 472 472
534700 Printing and Binding 0 585 700 373 700 700
434800 Promotional Activities 1,993 1,584 1,000 788 1,000 1,000
534920 Legal Ads 2,466 1,178 2,000 146 2,000 2,000
535200 Departmental Supplies 3,223 4,076 2,500 1,342 2,500 2,500
535210 Computer Supplies 399 753 1,096 109 1,000 972
535230 Small Tools and Equipment 335 0 400 0 250 250
535410 Dues and Memberships 840 933 850 0 850 850
535420 Books and Publications 2,008 2,223 1,500 735 1,000 1,000
535450 Training and Education 3,141 2,772 3,497 287 3,497 3,350
TOTAL OPERATING EXPENDITURES 30,248 38,103 26,490 10,208 25,722 25,166
CAPITAL OUTLAY
606400 Vehicles and Equipment 0 1,514 0 1,929 0 0
TOTAL CAPITAL OUTLAY 0 1,514 0 1,929 0 0
TOTAL HUM_AN RESOURCES 170,099 192,027 195,552 91,659 194,784 209,884 i
37
~iTY OF SEBASTi~i FLORIDA 2004/200S ~NU~ B~GET[
CITY OF
HOME OF PELICAN ISLAND
This Page Intentionally Left Blank
38
]CITY"'"' OF' SEBASTIAN,'"' "" FLORIDA 2004/2005 ANN~LBUDG~q
POLICE DEPARTMENT
CONSOLIDATED BUDGET FOR ALL DIVISIONS AND UNITS
The Fiscal Year 2004-2005 proposed budget for Police Department as a whole is $4,009,539. This compares to
he 2003-04 projected expenditures of $3,528,351, an increase of $481,188 or 13.6%.
~ersonal Services
Operating Expenses
Capital Outlay
Total
FY 04-05
Amended Projected City Mgr.
FY 01-02 FY 02-03 FY 03-04 FY 03-04 Proposed
Actual Actual Budget Expenditures Budget Difference
$2,150,120 $2,634,970 $3,088,434 $3,079,061 $3,368,705 $ 289,644
224,800 261,975 262,552 258,998 328,674 69,676
174,300 261,458 190,292 190,292 312,160 121,868
$2,549,220 $3,158,403 $3,541,278 $3,528,351 $4,009,539 $ 481,188
FY 04-05
Major Currant Level Changes from
Fiscal Year 2003-04 Projected Expenditures: Difference
1. Personal Services - Increase mainly due to the addition of two (2) full-time road patrol officers
and one (1) part-time communication technician, an increase in health insurance premiums and
salary increases due to union contract. $ 289,644
2. Operating Expenses - Net increase mainly due to increase in fuel & oil cost and maintenance
costs for vehicles. $ 69,67f
3. Capital Outlay - Increase mainly due to vehicles requests associated with the new positions,
replacement of eight (8) laptop computers, and twenty-four (24) tasers. $ 121,86~
39
STI , FLORiDA 2004/' 0
POLICE ADMINISTRATION
The Police Administrative Division coordinates the efforts of the Division Commanders, oversees the budget and
performs strategic planning for the future.
FISCAL YEAR 2004 ACCOMPLISHMENTS
Implemented wireless reporting and dispatch capabilities.
Progressing with long-range efforts to implement Community Oriented Pohce Concept.
Continuing ;vith command level development through education and assignments.
Upgrade dispatch center with new equipment and continued training toward 911 PSAP.
FISCAL YEAR 2005 GOALS AND OBJECTIVES
To n~mtain accreditation
To establish a community oriented policing policy
Continue Traffic Safety Program
Continue to provide growth for command staff
Expand the wireless reporting system
PERFORMANCE MEASURES
Actual Actual Projected Projected
Performance Indicators 2001/2002 2002/2003 2003/2004 2004/2005
Civic meetings attended 10 12 12
Policies reviewed 78 60 60
Unit staff meetings attended 6 18 18
Senior staff meetings attended 10 36 36
Staff inspections performed 6 6 6
Computerized statistical reviews 0 6 6
40
ICITY OF SEBASTIAN, FLORIDA 2oo i200S- uAl] B GET
PROGRAM BUDGET DESCRIPTION FOR TltE POLICE ADMINISTRATION
STAFFING NATURE OF ACTIVITY
03-04 04/05
60.00% 60.00% General Management - Direct department, develop and expand citizen involvement
and public education. Meet with civ/c groups, media, and other public and private
groups. General administrative duties managing the department.
5.00% 5.00% Maintain Training and Professional Development Programs.
25.00% 25.00% Professional Standards - Oversee all internal affairs investigations and conduct tw¢
staff inspections during the year. Oversee ail background investigations. Insure tha'
accreditation standards are followed and documented.
10.00% 10.00% Dispatch/Communications - Continue to develop procedures and training personnel tc
tmplement a 911 PSAP
100.00% 100.00%
POLICE ADMINISTRATION BUDGET SUMMARY
iThe Fiscal Year 2004-2005 proposed budget for Police Administration is $305,090. This compares to the 2003-0~
projected expenditures of $289,904, an increase of $15,186 or 5.2%.
Personal Services
Operating Expenses
Capital Outlay
Total $
FY 04-05
Major Current Level Changes from
FY 04-05
Amended Projected City Mgr.
FY01-02 FY 02-03 FY 03-04 FY 04-05 Proposed
Actual Actual Budget Expenditures Budget Difference
$ 122,557 $ 143,296 $ 263,430 $ 254,057 $ 282,567 $ 28,510
17,913 21,101 20,505 20,847 l 9,523 (1,324)
15,000 15,000 3,000 (I2,000)
t40,470 $ 164,397 $ 298,935 $ 289,904 $ 305,090 $ 15,186
Fiscal Year 03-04 projected expenditures:
1. Personal Services - Increase mainly due to an estimated 24% increase in health insuarance premiums, a
5.5% annual increase for CWA employees per CWA Union Contract as well as exempt employees per
Management Benefit Package, and an increase in deffered compensation and worker's compensation
premiums which are wage driven..
2. Operating Expenses - A slight decrease to reflect reduction in employee background testing.
3. Capital Outlay - A decrease due to the purchase ora police vehicle in FY 2003-04.
Diffcrencc
28,510
(1,324)
(I2,000)
41
PERSONAL SERVICES SCHEDULE
~POLICE ADMINISTRATION
POSITION
Chief of Police
Captain
Administrative Assistant
PAY
RANGE
62,519/1 i2,916
49,409/89,239
24,071/43.474
F/T/E Projected Proposed
POSITION YEARS Expense Budget
GRADE 02-03 03-04 04-05 FY 03-04 FY 04-05
86E 1.00 1.00 1.00 $ 77,200 $ 81,400
40E 0.00 1:00 1.00 72,100 80,300
20 1.00 1.00 1.00 36,125 38,500
2.00 3.00 3.00
TOTAL SALARIES
Overtime
FICA Taxes
Clothing Allowance
Deferred Compensation
Chapter 185 Pension
Group Health Insurance Premium
Dependant Health Ins Premium
Employee Assistance Program
Worker's Comp Insurance
Total Personal Services
$ 185,425 $ 200,200
3,900 3,900
14,556 15,696
1,080 1,080
16,648 11,191
9,373 11,250
15,590 19,900
2,814 3,490
69 69
13,975 15,791
$ 263,430 $ 282,567
CAPITAL OUTLAY SCHEDULE
POLICE ADMINISTRATION DIVISION
Priority
Number
Description
Keplacement radios/speaker
Personal Computer
Laptop Computer
Keplacement of Police Vehicl
EXPENDITURES PER FISCAL YEAR
2004-05 2005-06 2006-07 2007-08 2008-09 TOTAL
$ 3,000 $ $ $ $ - $ 3,000
1,700 1,700 1,800 5,200
1,500 1,500
- 38,000 38,000
$ 3,000 $ 3,200 $ 39,700 $ 1,800 $ - $ 47,700
Equipment purchased in prior year:
Police Ckief Vekicle
$ 12,105
42
POLICE ADMINISTRATION
Code: 010041
FY 04/05
Actual City Mgr.
Account FY 01/02 FY 02/03 FY 03/04 to FY 03/04 Proposed
Number Description Actual Actual Budget 03/31/04 Proiected Budget
PERSONAL SERVICES
!511200 Regular Salaries 97,915 107,317 185,425 87,272 185,425 200,200
511400 Overtime 2,540 3,717 3,900 1,838 3,900 3,900
512100 FiCA Taxes 7,683 8,493 14,556 6,758 14,556 15,696
512215 Clothing Allowance 540 540 ],080 540 1,080 1,080
512225 Deferred Compensation %101 10,043 16,648 4,92I 16,648 11,19I
512250 Chapter 185 Retirement 0 0 9,373 4,]05 0 11,250
512301 Group Health Insurance Premium 4,548 4,959 15,590 7,614 15,590 19,900
512305 Dependant Health Ins Premium 184 174 2,814 1,407 2,814 3,490
512309 Employee Assistance Program 46 46 69 35 69 69
512400 Worker's Comp Insurance 0 8,007 13,975 10,475 13,975 15,791
TOTAL PERSONAL SERVICES 122,557 143,296 263,430 124,964 254,057 282,567
OPERATING EXPENDITLrRES
533100 Professional Services 3,163 1,314 0 0 0 0
533175 Employee Background Testing 601 956 2,350 0 2,350 0
533440 Electronic Security Services 245 0 0 0 0 0
534000 Travel and Per Diem 496 789 1,000 358 1,000 1,400
534101 Telephone 2,009 1,715 1,500 884 1,725 1,898
534105 Cellular Telephone 543 1,138 1,150 546 1,150 1,300
534110 Interemet Services 0 0 100 51 100 100
534115 On-line Services 0 95 800 0 800 875
534120 Postage 1,505 1,298 1,600 529 1,100 1,100
534130 Express Mail 3,694 0 0 0 0 0
534310 Electric 470 3,629 3,875 2,048 4,280 4,127
534320 Water/Sewer 84 303 350 204 497 248
534610 R& M-Buildings 130 0 0 0 0 0
534620 R&M-Vehicles 0 3,489 200 59 200 600
534630 R & M- Office Equipment 4 0 960 0 900 500
534640 R&M-OperatingEquipment 42 0 500 197 400 500
534650 R&M-Radio 185 0 250 0 100 200
534800 Promotional Activities 0 621 600 171 600 400
534920 Legal Ads 1,725 0 0 0 0 0
535200 Departmental Supplies 545 2,457 1,600 1,221 1,600 1,600
535210 Computer Supplies 873 674 600 213 500 500
535230 Small Tools and Equipment 608 589 700 28 500 475
535260 Gas and Oil 209 650 720 702 1,500 1,600
535270 Uniforms and Shoes 0 377 300 160 300 600
535410 Dues and Memberships 460 742 550 445 445 500
535420 Books and Publications 72 0 200 144 200 200
;35450 Training and Education 250 265 600 249 600 800
TOTAL OPERATING EXPENDITURES 17,913 21,101 20,505 8,209 20,847 19,523
CAPITAL OUTLAY
606400 Vehicles and Equipment 0 0 15,0t~0 12,105 15,000 3,000
TOTAL CAPITAL OUTLAY 0 0 15,000 12,105 15,000 3,000
TOTAL POLICE ADMINISTRATION 140,470 164,397 298,935 145,278 289,904 305,090
43
lCiT¥ s%nsTi , L0mDA Z004/200S" t ar BVOC m:
SCHOOL RESOURCE OFFICER UNIT
The School Resource Unit consists of two full time police officers assigned to the elementary schools and the charter
junior high school located in the City of Sebastian. This officer fialfills a multifi.mctional role such as; teachers of
school security, aggression management, social skills, and consequences of behavior. In addition, the officer provides
security to students and faculty, handle reported crimes on school property, teach drug awareness and resistance, gang
resistance education training, and provide counseling to students and parents.
FISCAL YEAR 2004 ACCOMPLISHMENTS
,/ Completed 18 weeks of Gang Resistance education and training
v' Completed 36 weeks of the 36 week DARE program
,/ Completed the GREAT summer camp planning
,/ Completed four 5 week Life Skills program
v' Completed 10 DAR~ bowls
v' Completed 9 DARE skates
· / New SRO attended 80 hours DARE/SRO certification course
· / Completed one safety fair
,," Stranger Danger for all lower level grades
· / Initiated project Child Safe, gun lock safety program
FISCAL YEAR 2005 GOALS AND OBJECTIVES
Continue DARE program inclucYmg DARE bowls and DARE skates
Conduct in-serv/ce training to school faculty and staff to better prepare them in time of er/sis
Continue the GREAT program with the 7th grade students
Continue the GREAT summer component with the graduated 7th grade students
Attend school functions, SAC, PTA, and safety committee meetings, one per month
PERFORMANCE MEASURES
Actual Actual Projected Projected
Performance Indicators 2001/2002 2002/2003 2003/2004 2004/2005
School Resource Classes 5 5 5 5
Number of Students t450 1450 1,500 1,600
Bike Rodeos 2 1 3 2
Home Security Surveys ' N/A N/A N/A N/A
Home Counseling Services 10 7 10 10
G.R.E.A.T. Student Visitations 7th Grade Co~ 47 38 50 50
G.R.E.A.T. Student Visitations 98 238 110 250
G.R.E.A.T. Summer Camp Students 36 36 25 21
PROGRAM BUDGET FOR SCHOOL RESOURCE OFFICER UNIT
STAFFITgG NATURE OF ACTIVITY
03-04 04-05
50.00~ 50.00% D.A.R.E. - provides students with structured classroom instruction on drug resistance and
educarlon, as well as promotes social interaction and reward for good behavior for fn°ch grade
15.00~' 25.00% School Resource Officer Program - Provides onsite school safety and guidance to the facility,
students, teachers, and parents.
25.00~ 25.00°A G.R.E.A.T. Program - Teaches gang resistance through education and training. Educational
aspects of program involve cnme impact on victims, neighborhoods, cultural sensitivity/prejudice,
conflict resolution, and goal setting.
10.00% 0.00% Life Skills - D.A.R.E. like program designed and targeted to third grade students.
100.00% 100,00%
POLICE SCHOOL RESOURCE OFFICER BUDGET SUMMARY
rhe Fiscal Year 2004-2005 proposed budget for School Resource Officer Unit is 5;164,889. This compares to the 2003.
34 projected expenditures of $128,672, an increase of $36,217 or 28.15%.
Dperating Expenses
Capital Outlay
total
FY 04-05
Amended Projected City Mgr.
FY 01-02 FY 02-03 FY 03-04 FY 03-04 Proposed
Actual Actual Budget Expenditures Budget Difference
$ 89,345 $ 109,114 $ 117,621 $ 117,621 $ 123,883 $ 6,262
7,949 9,5 t 8 10,793 10,451 8,506 (1,945}
1,526 999 600 600 32,500 31,900
$ 98,820 $ 119,631 $ 129,014 $ 128,672 $ 164,889 $ 36,217
FY 04-05
Major Current Level Changes from
FY 2003-04 Projected Expenditures: Difference
1. Personal Services - Increase mainly due to an estimated 24% increase in health insurance premiums, a
annual salary increase for PBA employees per PBA Union Contract, and an increase in deferred
:ompensation and worker*s compensation premiums which are wage driven. $ 6,262
2. Operating Expenses - Decrease due to reduction in travel & per diem, training & education, vehicle
maintenance. $ (1,945)
3. Capital Outlay - Increase due to a replacement police vehicle request. $ 31,900
45
IciTY 6~ SEBASTi~, FL°reDA 2004/2005 ~UAI; BUDGE
PERSONAL SERVICES SCHEDULE
POLICE SCHOOL RESOURCE OFFICER UNIT
PAY
POSITION RANGE
School Resource Officers 28,473/51,425
F/T/E Projected Proposed
POSITION YEARS Expense Budget
GRADE 02-03 03-04 04-05 FY 03-04 icy 04-05
27 0.00 2.00 2.00 $ 72,999 $ 73,000
0.00 2.00 2.00
TOTAL SALARIES $ 72,999 $ 73,000
Overtime
FICA Taxes
Clothing Allowance
Chapter 185 Retirement
Group Health Insurance Premium
Dependant Health Ins Premium
Employee Assistance Pro.am
Worker's Comp Insurance
Total Personal Services
5,000 5,000
6,011 6,050
1,080 1,080
10,075 10,920
10,291 15,596
3,125 4,961
46 46
8,994 7,230
$ 117,621 $ 123,883
CAPITAL OUTLAY SCHEDULE
SCHOOL RESOURCE OFFICER UNIT
Priority
Number
1
2
Description
Replacement Vehicle
(Funded By DST)
Laptop Computer
EXPENDITURES PER F/SCAL YEAR
2004-05 2005-0~6 2006-0.~7 2007-0.~_8 2008-0~9 TOTAL
$ 32,500 $ $ $ $ $ 32,500
1,800 1,800
$ 32,500 $ 1,800 $ $ $ $ 34,300
No equipment purchased in prior year.
46
[ 2ITy OF FLO D 2004/2005 NUAL BUDGET[
POLICE SCHOOL RESOURCE OFFICER UNIT
Code: 010042
FY 04/05
Actual City Mgr.
Account FY 01/02 FY 02/03 FY 03/04 to FY 03/04 Proposed
Number Description Actual Actual Budget 3/31/03 Proieeted Budget
PERSONAL SERVICES
511200 Regular Salaries 64,336 68,281 72,999 33,080 72,999 73,000
511400 Overtime 7,118 6,329 5,000 1,457 5,000 5,000,
512100 FICA Taxes 5,343 5,575 6,011 2,524 6,011 6,050
512215 Clothing Allowa~ce 1,080 1,080 1,080 540 1,080 1,080
512250 Chapter 185 Retirement 457 8,779 10,075 4,082 10,075 10,920
:12301 Group Health Insurance Premium 8,372 8,836 10,291 6,193 10,29I 15,596
512305 Dependant Health Ins Premium 2,593 2,718 3,125 1,936 3,125 4,961
512309 Employee Assistance Program 46 46 46 19 46 46
:512400 Worker's Comp insurance 0 7,470 8,994 6,742 8,994 7,230
tOTAL PERSONAL SERVICES 89,345 109,114 117,621 56,573 117,621 123,883
OPERATING EXPENDITURES
534000 Travel and Per Diem 1,376 1,163 1,400 1,445 2,285 1,090
534101 Telephone 518 269 543 209 401 441
534105 Cellular Telephone 0 0 650 81 400 480
534110 Internet Access 0 0 75 38 77 80
534310 Electric 639 640 690 93 194 825
534320 Water/Sewer 757 27 197 104 241 165
534410 Pagers 100 7 0 0 0 0
534620 R&M-Vehicles 351 1,004 500 177 500 250
534630 R & M - Office Equipment 0 0 131 0 0 0
534640 R & M-Operating Equipment 200 153 0 0 0 0
534650 R&M-Radio 120 0 300 0 300 300
534800 Promotional Activities 782 1,828 1,500 0 1,500 1,500
535200 Departmental Supplies 351 1,119 400 346 692 450
535210 Computer Supplies 185 244 877 121 300 350
535230 SmallTools and Equipment 60 267 300 0 200 150
535260 Gas and Oil 1,120 1,100 1,130 615 1,230 1,300
535270 Uniforms and Shoes 657 1,008 1,000 182 1,000 500
535275 Safety Equipment 15 0 50 0 50 50
535420 Books and Publications 43 99 50 40 81 50
535450 Training and Education 675 590 1,000 762 1,000 525
TOTAL OPERATING EXPENDITURES 7,949 9,518 10,793 4,213 10,451 8,506
CAPITAL OUTLAY
606400 Vehicles and Equipment 1,526 999 '600 0 600 32,500
TOTAL CAPITAL OUTLAY 1,526 999 600 0 600 32,500
!TOTAL SCHOOL RESOURCE OFFICER 98,820 119,631 129,014 60,786 128,672 164,889
47
~CITY OF SEBASTIAN, FLOmD~ 2004/2005 ANNUAL B~DGE~
POLICE PATROL DMSION
The Uniform Division consists of four (4) squads of uniformed officers, each under the supervision of a sergeant.
These officers handle a daily operation, which consists of responding to calls for service by citizens, as well as
patrolling, traffic enforcement and criminal investigations.
FISCAL YEAR 2004 ACCOMPLISHMENTS
Numerous officers and supervisors have received letters fi.om citizens, commending them for their efforts and
service.
,/ Officers have maintained high visibility in the community in an effort to reduce crime.
~' Increased directed patrols in areas where citizens have had concerns.
· / Supervisors and officers received training in Community Policing and sexual harassment.
,/ Directed officers to areas of concern and to resolve problems.
,/ Directions provided to supervisors for their normal duties
FISCAL YEAR 2005 GOALS AND OBJECTIVES
Maintain sufficient staffto effectively respond to calls for service in a timely manner.
Promote courtesy when in contact with the citizens.
Increase warning and park/rig citations.
Provide needed direction for supervisors.
Continue to provide educational opportunities for officers and supervisors to help keep them current on laws
and procedures.
PERFORMANCE MEASURES
Actual Actual Projected Projected
Performance Indicators 2001/2002 2002/2003 2003/2004 2004/2005
Traffic Stops 3,723 3,916 5,000 5,000
DUI Checkpoints & Saturation Patrols 3 7 12 Transfer
House Watches 4,214 3,151 5,000 Transfer
Funeral Escorts 76 84 130 Transfer
Patrol Miles 220,515 223,740 218,000 267,000
Officer Initiated Activity 17,781 23,036 21,500 26,600
Traffic Enforcement N/A N/A N/A 620
I Parking Enforcement N/A N/A N/A 1,600
Alarms N/A N/A N/A 770
48
:PROGRAM BUDGET DESCRIPTION FOR TIlE POLICE PATROL DMSION
STAFFITVG NATURE OF ACTIVITY
03-04 04/05
22.00% 22.00~ Calls for Service - respond to esUmated 38,000 - 40,000 calls for service.
20.00% 20.00~ l'raffic Stops and Citations - Conduct an estimated 6,000 traffic stops and issue an estimatec
!2~500 citations and 3~500 warnings.
10.00% 10.00~ Investigations - Conduct veh/cle crash investigations.
10.00% 10.00~ Criminal Transportation - Transport arrested adults and juveniles to respective detentior
facilities.
10.00% 10.00% Training and Professional Development - Provide a rain/mum of 40 hours of ITainlng to all
members of the division.
28.00¢ 28.009 Patrol and Crime Prevention - Maintain patrol logs and direct patrols to reduce oppormmstic
chinas. Monitor traffic to direct traffic enforcement strategies. Plan and participate in task
force operations.
100.00~ 100.00~
POLICE PATROL DMSION BUDGET SUMMARY
I'he Fiscal Year 2004~05 proposed budget for Police Patrol Division is $1,737,847. This compares to the 2003-04
~rojeeted expenditures of $1,753,932, a decrease of $16,085 or .92%.
FY 04-05
Amended Projected City Mgr.
FY 01-02 FY 02-03 FY 03-04 FY 03-04 Proposed
Actual Actual Budget Expenditures Budget Difference
1,000,041 $ 1,339,735 $ 1,531,624 $ 1,531,624 $ 1,418,660 $ (112,964)
83,317 108,121 94,016 94,116 121,082 26,966
129,576 150,059 128,192 128,192 198,105 69,913
1,212,934 $ 1,597,915 $ 1,753,832 $ 1,753,932 $ 1,737,847 $ (16,085)
?ersonal Services
Dperating Expenses
Capital Outlay
Total
FY 04-05
Major Current Level Changes from
Fiscal Year 2003-04 Projected Expenditures: Difference
1. Personal Services - Net decrease due to the transfer of four (4) police officers to Special Operations
Division, offset by the addition of two (2) road patrol officers, an estimated increase in health insurance
>remiums and annual salary increases for PBA employees per the PBA Union Contract, and a decrease
n deferred compensation and worker's compensation premiums which are wage driven. $ (112,964~
2. Operating Expenses - Net increase mainly due to increase in fuel & oil costs and maintenance costs
for vehicles. $ 26,966
3. Capital Outlay - Increase mainly due to laptop computer replacement for patrol vehicles, tasers, and
new vehicles due to addition of officers. $ 69,913
49
PERSONAL SERVICES SCHEDULE
POLICE PATROL DIVISION
Ffr/E Projected Proposed
PAY POSITION YEARS Expense Budget
POSITION RANGE GRADE 02-03 03-04 04-05 FY 03-04 FY 04-05
Captain 49,409/89,239 40E 1.00 0.00 0.00 $ $
Lieutenant 44,468/80,315 37E 0.00 1.00 1.00 60,600 67,000
Sergeants 35,433/63,996 30 4.42 5.00 4.00 250,000 207,800
Officers 28,473/51,425 27 16.00 18.00 15.00 598,238 483,150
Temporary Part-time Officer 0.00 0.50 0.00 11,150
Officers NEW POSITION 0.00 0.00 2.00 59,000
21.42 24.50 22.00
TOTAL SALARIES $ 919,988 $ 816,950
Over6me 125,000 125,000
FICA Taxes 80,685 72,927
Clothing Allowance 12,960 11,340
Chapter 185 Retirement i33,978 130,312
Group Health Insurance Premium 153,128 163,653
Dependant Health Ins Premium 18,755 13,678
Employee Assistance Program 553 484
Workers Comp Insurance 86,577 84,316
Total Personal Services $1,531,624 $1,418,660
CAPITAL OUTLAY SCHEDULE
POLICE PATROL DIVISION
Priority
Number
1
EXPENDITURES PER FISCAL YEAR
Description 2004-05
Replacement Marked Patrol Vehicle $ 32,500
(Fuaded by DST)
2 Marked Patrol Vehicle 32,500
(Funded by DST)
3 Laptop computers (8) 12,605
4 Automatic External Defibulators (5) 20,000
5 Replace Radio 17,500
6 Radars (2 per year) 3,000
7 Tasers (20) 20,000
8 Mobil Video Replacements
9 Personal Computer
10 Vehicle (Program Change) 30,000
(Funded by DS'l]
11 Vehicle (Program Change) 30,000
(Funded by DST)
2005-06 2006-07 2007-08 2008-09 TOTAL
$149,550 $154,040 $158,660 $163,420 $658,170
18,000 18,600 19,158
3,090 3,180
9,000
1,150
32,500
12,605
20,000
19,732 92,990
9,270
20,000
9,000
1,150
30,000
30,000
$198,105 $180,790 $175,820 $177,818 $183,152 $915,685
Equipment purchased in prior year:
(3) Marked Pohce Vehicles
(3) Shot Guns
Body Armor
(1) K-9 Vehicle
Radio Replacement
$ 71,217
2,310
12,192
23,819
10,000
1--G~,538
50
SEBASTIAN, FLORIDA 2004/2005
POLICE PATROL DIVISION
Code: 010043
FY 04/05
Actual City Mgr.
Account FY 01/02 FY 02/03 I FY 03/04 to FY 03/04 Proposed
Number Description .Actual Actual Budget 03/31/2004 Proiected Budget
PERSONAL SERVICES
511200 Regular Salaries 701,366 817,654 919,988 395,939 919,988 816,950
511400 Overtime 121,606 125,056 125,000 67,822 125,000 I25,000
512100 FICA Taxes 62,300 71,577 80,685 35,182 80,685 72,927
512215 Clothing Allowance 10,620 11,516 12,960 6,052 12,960 11,340
512250 Chapter 185 Retirement 5,041 112,448 133,978 55,266 133,978 130,312
512301 Group Health Insurance Premium 83,174 94,593 153,128 69,058 153,128 163,653
512305 Dependant Health Ins Premium 15,481 13,977 18,755 8,511 18,755 13,678
512309 Employee Assistance Program 453 511 553 263 553 484
512400 Worker's Comp Insurance 0 92,403 86,577 64,892 86,577 84,316
TOTAL PERSONAL SERVICES 1,000,041 1,339,735 1,531,624 702,985 1,531,624 1,418,660
OPERATING EXPENDITURES
533400 Other Contractual Services 0 0 0 0 0 3,100
534000 Travel and Per Diem 3,237 3,207 3,300 2,749 3,300 4,000
534101 Telephone 2,694 2,093 2,000 393 772 849
534105 Cellular Telephone 657 1,715 2,600 858 1,800 1,125
534110 Internet Access 0 0 2,880 1,119 2,300 2,880
534310 Electric 4,988 4,899 5,225 2,895 6,051 5,777
534320 Water/Sewer 486 303 350 203 597 1,571
534410 Pagers 858 116 0 0 0 0
534620 R & M-Vehicles 11,451 10,647 8,186 7,377 11,000 11,000
534630 R & M - Office Equipment 0 492 3 I3 99 300 600
534640 R & M-Operating Equipment 4,242 5,951 4,000 2,960 4,000 11,950
534650 R& M-Radio 1,501 2,766 2,500 1,363 2,500 3,000
535200 Departmental Supplies 8,347 9,408 7,500 3,812 6,000 7,500
535210 Computer Supplies 733 729 4,595 2,185 3,000 3,500
535230 Small Tools and Equipment 3,488 7,597 2,500 855 1,800 2,000
535260 Gas and Oil 25,289 34,851 31,000 20,938 35,900 42,000
535270 Uniforms and Shoes 9,472 19,486 12,192 5,144 10,300 15,000
535275 Safety Equipment 655 194 655 119 240 350
535410 Dues and Memberships 110 140 110 95 95 110
535420 Books and Publications 709 116 710 761 761 770
535450 Training and Education 4,400 3,411 3,400 2,290 3,400 4,000
TOTAL OPERATING EXPENSES 83,317 108,121 94,016 56,215 94,116 121,082
CAPITAL OUTLAY
506400 Vehicles and Equipment 129,576 150,059 128,192 13,798 128,192 198,105
tOTAL CAPITAL OUTLAY 129,576 150,059 128,192 13,798 128,192 198,105
rOTAL POLICE UNIFORM DMSION 1,212,934 1,597,915 1,753,832 772,998 1,753,932 1,737,847
51
[Ci~ O~ SEBAstIAN' FLtmD2k Z004/Z00S NU il UDGET]
POLICE COMMUNITY POLICING UNIT
The Community-Policing Unit coordinates special events, serves as liaison between the community and the police
department for various issues, is the emergency management liaison, conducts background investigations and
supervises and trains the community volunteers. This division also is responsible for code enforcement assistance,
maintenance on CFA accreditation files, maintaining alarm permits as well as serving as the false alarm administrator.
FISCAL YEAR 2004 ACCOMPLISHMENTS
,/ Attended over 150 community meetings to promote community oriented policing program.
· / Conducted over 50 child seat/safety referrals and inspections.
· / Conducted training for new volunteers and crossing guards.
,/ Attended emergency management meetings and training courses to keep current.
,/ Participated and coordinated various events within our community and in the county.
,/ Conducted over 3500 house watches for citizens
,/ Assisted in over 140 funeral escorts.
,/ Collected over $8000 in fines and permits.
FISCAL YEAR 2005 GOALS AND OBJECTIVES
Implement, coordinate and maintain contact with the community and provide assistance with various
community issues.
Continue to supervise and coordinate community service volunteer program.
Provide a variety of security and safe~ assessment and training for the community.
Continue to conduct background investigations for new employees.
Efficiently maintain all false alarm files and permits.
PERFORMANCE MEASURES
Actual Actual Projected Projected
Performance Indicators 2001/2002 2002/2003 2003/2004 2004/2005
Crime Prevention Information Meetings 3 4 4
Youth Safety Fair/Bike Rodeos 2 3 4
Community Events 4 6 6
Background Investigations N/A N/A N/A 20
Emergency Planning N/A N/A N/A 10
52
i I'Ty' OF SEBASTIAN,i FLORID 2004/2005 ANNi AL BUDGET]
PROGRAM BUDGET DESCRIPTION ]?OR THE COMMUNITY POLICING UNIT
STAFFING NATURE OF A CTIV1TY
03-04 04-05
50.00% 50.00V Community Relations - Provide full police services to the Community. Conduct seeurit
surveys. Coordinate Community Service Volunteer Progranz Coordinate public service medi~
segments. Provide commercial and residential security training sessions.
25.00% 20.00% Community Policing - Prepare and implement public assistance/commumty policing
initiatives.
13.00% 5.00% Crime Prevention - Coordinate with City Agencies and other law enforcement agencies tc
reduce criminal activities
12.00% 5.00% Security Surveys - Provide commerical and residential security training sessions.
0.00% 20.00% !Background investigation
100.00% 100.00%
POLICE COMMUNITY POLICING UNIT BUDGET SUMMARY
~'he Fiscal Year 2004-2005 proposed budget for Community Policing is $144,347. This compares to the 2003-04
~roiected exl~enditures of $138,473, an increase of $5,874 or 4.24%
FY 04-05
Amended Projected City Mgr.
FY 01-02 FY 02-03 FY 03-04 FY 03-04 Proposed
Actual Actual Budget Expenditures Budget Difference
?ersonal Services $ 90,364 $ 116,389 $ 129,688 $ 129,688 $ 121,044 $ (8,644)
Dperating Expenses 10,686 11,450 11,564 8,785 19,753 10,968
2apital Outlay 3,550 3,550
rotal $ 101,050 $ 127,839 $ 141,252 $ 138,473 $ 144,347 $ 5,874
FY 04-05
V~ajor Current Level Changes from
Fiscal Year 2003-04 Projected Expenditures: Difference
Personal Services - Net decrease mainly due to a decrease in worker's comp premium, offset by an
timated increase in health insurance premiums, a 5.5% increase for a CWA employee per CWA Union
IContract, and an increase in deferred compensation which is wage driven. $ (8,644)
!2. Operating Expenses - Increase mainly due to electric and water & sewer charges based on square
!footage allocation at the new police station. $ 10,968
13. Capital Outlay - Increase solely due to the new computer software needed for "Are you OK"
program. $ 3,550
53
~CiTY OF SEBASTI~i. ~EORID A 2°°4/200~ ~UAL BUDGE
PERSONAL SERVICES SCHEDULE
UOMMUNITY POLICING UNIT
F/TIE Projected Proposed
PAY POSITION YEARS Expense Budget
POSITION RANGE GRADE 02-03 03-04 04-05 FY 03-04 FY 04-05
.%mmunity Policing Officer 28,473/51,425 27 1.00 1.00 1.00 $ 36,749 $ 38,500
Clerical Assistant I 19,557/35,322 13 1.00 1.00 L00 21,500 21,000
Crossing Guards Temp (7) 3.50 3.50 3.50 31,300 28,000
5.50 5.50 5.50
TOTAL SALARIES $ 89,549 $ 87,500
Overt/me
FICA Taxes
Clothing Allowance
Deferred Compensation
Chapter 185 Retirement
Group Health Insurance Premium
Dependant Health las Premium
Employee Assistance Program
Worker's Comp Insurance
Total Personal Services
2,500 2,500
7,064 6,926
540 540
1,935 1,890
5,070 5,740
10,389 11,660
4,042 88
46 46
8,553 4,154
$ 129,688 $ 121,044
CAPITAL OUTLAY SCHEDULE
COMMUNITY POLICING UNIT
Priority EXPENDITURES PER FISCAL YEAR
Number Description 2004-05 2005-06 .2006-07 2007-08 2008-09 TOTAL
1 "Are You OK" Program software $ 3,550 $ $ $ $ $ 3,550
$ 3,550 $ $ $ $ $ 3,550
No equipment purchased in prior year:
54
POLICE COMMUNITY POLICING UNIT
Code: 010044
FY 04/05
Actual City Mgr.
Account FY 01/02 FY 02/03 FY 03/04 to FY 03/04 Proposed
Number Description Actual Actual Budget 03/31/2004 Pro]ected Budget
PERSONAL SERVICES
511200 Regular Salaries 69,141 79,740 89,549 38,847 89,549 59,500
511300 Tempora~ Salaries 0 0 0 0 0 28,000
511400 Overtime 4,774 3,940 2,500 1,493 2,500 2,500
512100 FICA Taxes 5,466 6,163 7,064 3,026 7,064 6,926
512215 Clothing Allowance 540 540 540 270 540 540
512225 Deferred Compensation 989 ' 1,810 1,935 196 1,935 1,890
212250 Chapter 185 Retirement 236 4,559 5,070 2,260 5,070 5,740
512301 Group Heal~hinsurance Premium 6,255 8,765 10,389 3,927 10,389 11,660
512305 Dependant Health Ins Premium 2,923 3,515 4,042 1,077 4,042 88
512309 Employee Assistanee Program 40 46 46 19 46 46
512400 Worker's Comp Insurance 0 7,311 8,553 6,410 8,553 4,154
TOT)iL PERSONAL SERVICES 90,364 116,389 129,688 57,525 129,688 121,044
OPERATING EXPENDITURES
534000 Travel and Per Diem 100 506 250 0 350 650
534101 Telephone 801 894 1,300 376 727 800
534105 Cellular Telephone 289 611 637 281 637 480
534110 Internet Services 0 0 100 51 100 100
534310 Electric 639 639 690 93 194 3,301
534320 Water/Sewer 757 27 197 79 192 992
534410 Pagers 100 7 0 0 0 0
534620 R& M-Vehicles 403 994 450 182 300 1,800
534630 R & M- Office Equipment 0 299 300 0 300 300
534640 R & M-Operating Equipment 4 37 200 54 200 200
;34650 R&M-Radio 300 60 300 55 200 1,200
534800 Promotional Activities 726 1,021 1,000 114 1,000 500
535200 Departmental Supplies 720 625 600 543 700 600
535210 Computer Supplies 257 252 200 214 250 200
535230 Small Tools and Equipment 431 567 400 20 400 400
535260 Gas and Oil 3,155 2,747 3,000 420 1,500 6,000
535270 Uniforms and Shoes 1,056 1,401 1,180 194 850 1,180
535275 Safety Equipment 23 108 50 0 50 300
535410 Dues and Memberships 20 60 60 25 80 100
535420 Books and Publications 30 0 50 55 55 50
535450 Training and Education 875 595 600 210 700 600
rOTAL OPERATING EXPENDrI'tJRES 10,686 11,450 11,564 2,966 8,785 19,753
ICAPITAL OUTLAY
506400 Vehicles and Equipment 0 0 0 0 0 3,550
tOTAL CAPITAL OUTLAY 0 0 0 0 0 3,550
!TOTAL COMMUNITY POLICING 101,050 127,839 141,252 60,491 138,473 144,347
55
ICITY OF SEBASTIAN, FLORIDA 2004/2005 ANNUAI, BUDGEI~
CODE ENFORCEMENT DIVISION
The Code Enforcement Division enforces codes to ensure the beauty and character of the City by responding to citizen
complaints and self-initiation enforcement. Also, provides support to the Code Enforcement Board, administers and
enforces the false alarm ordinance and assists residents with false alarm problems.
FISCAL YEAR 2004 ACCOMPLISItMENTS
Cleaned up several neighborhoods of key concern through enforcement and voluntary compliance.
Both code enforcement officers received advanced certifications.
Instituted inmate correction crew City Clean Up Program.
Boy Scout monthly volunteer City Clean Up Program.
Trained police volunteers in initiation of code enforcement.
FISCAL YEAR 2005 GOALS AND OBJECTIVES
Add an additional code enforcement officer to assist with the population growth and increased workload.
Maintain a high violator compliance rate. Carry over as a yearly function.
Reduce repeat offenses through compliance and enforcement, while maintaining good public relations
Continue the inmate and Boy Scout city clean up programs.
PERFORMANCE MEASURES
Actual Actual Projected Projected
Performance Indicators 2001/2002 2002/2003 2003/2004 2004/2005
Water Violations N/A 109 60 58
Parking Violations N/A 31 500 806
Code Violations N/A 3,182 4,450 2,866
Illegal Signs N/,~ 266 500 396
PROGRAM BUDGET DESCRIPTION FOR THE CODE ENFORCEIVIENT DFVISION
STAFFING NATURE OF ACTIVITY
03-04 04/05
60.00% 60.00% I Citizen Complaints - Respond to complaints of city ordinance violations and self-initiate code
compliance and enforcement.
30.00% 30.00% Re-inspections - Follow up on notices nfviolations to ensure compliance.
2.00% 2.00% Code Enforcement Board - Provide direct support to Code Enforcement Board for Cod~
Enforcement hearings.
8.00% 8.00% Documentation - To document complaints, as well as self-iintiated actions, write reports ant
follow up letters prepare documentation for Code Enforcemgm Board.
100.O0°A 100.00%
56
ICITY OF SEBASTIAN, FLORIDA : 004/2005 ANNU^ , I UDGETI
CODE ENFORCEMENT DMSION BUDGET SUMMARY
The Fiscal Year 2004-2005 proposed budget for Code Enforcement is $1 I5,611. This compares to the 2003-0~
projected expenditures of $100,169, an increase of $15,442 or 15.4%
FY 04-05
Amended Projected City Mgr.
FY 01-02 FY 02-03 FY 03-04 FY 03-04 Proposed
Actual Actual Budget Expenditures Budget Difference
$ 62,405 $ 79,596 $ 90,189 $ 90,189 $ 104,066 $ 13,877
8,100 9,833 9,980 9,980 11,545 1,565
18,505
$ 89,010 $ 89,429 $ 100,169 $ 100,169 $ 115,611 $ 15,442
Personal Services
Dperating Expenses
Eapital Outlay
rotaI
?Y 04-05
Major Current Level Changes fi:om
2003-04 Projected Expenditures: Difference
1. Personal Services - Increase mainly due to an estimated 45% increase in health insurance
premiums, a 5.5% annual increase for CWA employees per CWA Union Contract, and an increase in
deferred compensation and workers' compensation premiums which are wage driven. $ 13,877
2. Operating Expenses - Increase mainly due to gas and oil costs for the vehicles. $ 1,565
3. Capital Outlay - No forecasted capital outlay for FY 2004-05. $
PERSONAL SERVICES SCHEDULE
~'ODE ENFORCEMENT DIVISION
PAY
POSITION RANGE G1L~I}E 02-03 03-04 04-05
:ode Enforcement Officer 25,503/46,062 22 1.00 2.00 2.00
:ode Enforcement Officer 28,473/51,425 27 0.58 0.00 0.00
F/T/E Projected Proposed
POSITION YEARS Expense Budget
FY 03-04 FY 04-05
$ 57,249 $ 62,000
1.58 2.00 2.00
TOTAL SALARIES $ 57,249 $ 62,000
Clotinng Allowance
FICA Taxes
Deferred Compensation
Group Health Insurance Premium
Dependant Health las Premium
Employee Assistance Program
Worker's Comp Insurance
Total Personal Services
1,200 1,200
4,452 4,835
5,238 5,688
10,202 15,534
1,237 1,918
46 46
10,565 12,845
$ 90,189 $ 104,066
57
[CITY OF SEBASTIAN, FLORIDA 2004/2005 ANNUAL BUDGET[
CAPITAL OUTLAY SCHEDULE
CODE ENFORCEMENT DIVISION
Priority.
Number Description
1 Computer Replacements
2 Truck-I/2 Ton PAJ
3 Portable Radios (2)
EXPENDITURES PER FISCAL YEAR
2004-05 2005-06 2006-0'7 2007-08 2008-09 TOTAL
$ $ 1,500 $ 1,500 $ $ $ 3,000
19,000 19,000
6,000 6,000
$ $ 26,500 $ 1,500 $ $ $ 28,000
No Equipment purchased in prior year
58
l~i~ OF' ~""SEBASTIAN,""T "" ""~"~'"'""~ 'FLORIDA'' 2004/2005 ANNUAL BUDGET]
CODE ENFORCEMENT DIVISION
Code: 010045
FY 04/05
Actual City Mgr.
Account FY 01/02 FY 02/03 FY 03/04 to FY 03/04 Proposed
Number Description Actual .Actual Budget 03/31/2004 Projected Budget
PERSONAL SERVICES
511200 Regular Salaries 49,058 52,748 57,249 27,141 57,249 62,000
511400 Overtime 263 123 1,200 572 1,200 1,200
512100 FICA Taxes 3,697 3,921 4,452 2,036 4,452 4,835
512215 Clothing Allowance 338 0 0 0 0 0
512225 Deferred Compensation 2,182 4,758 5,238 2,472 5,238 5,688
512250 Chapter 185 Retirement 248 0 0 0 0 0
;12301 Group Health Insurance Premium 6,442 8,064 10,202 6,305 10,202 15,534
512305 Dependant Health Ins Premium 141 913 1,237 773 1,237 1,918
512309 Employee Assistance Program 36 42 46 23 46 46
512400 Worker's Comp Insurance 0 %027 10,565 7,919 10,565 12,845
YOTAL PERSONAL SERVICES 62,405 79,596 90,189 47,241 90,189 104,066
OPERATING EXPENDITURES
534000 Travel andPer Diem 951 1,025 1,200 523 1,047 1,200
534101 Telephone 502 429 595 281 595 800
534105 Cellular Telephone 13 59 0 0 0 0
534110 Internet Services 0 0 50 26 50 50
534120 Postage 104 377 240 302 500 610
534310 Electric 1,07i 1,270 1,355 717 1,355 825
534320 Water/Sewer 470 303 350 204 350 165
534620 R& M-Vehicles 223 652 400 119 238 400
534630 R & M - Office Equipment 329 400 400 165 330 400
534650 R& M-Radio 25 224 140 63 126 200
534910 Clerk of Court Filing Fees 18 120 150 96 192 300
535200 Departmental Supplies 1,480 1,156 1,000 575 1,000 1,200
535210 Computer Supplies 876 153 250 186 374 400
535230 Small Tools and Equipment 245 620 500 0 200 200
535260 Gas and Oil 581 1,510 1,500 1,012 1,773 2,250
535270 Uniforms and Shoes 284 555 600 305 600 975
535275 Safety Equipment 0 0 ! 100 0 100 100
535410 Dues and Memberships 90 0 120 60 120 180
535420 Books and Publications 43 0 90 0 90 90
535450 Training and Education 795 980 940 470 940 1,200
I'OTAL OPERATING EXPENDITURES 8,100 9,833 9,980 5,104 9,980 11,545
CAPITAL OUTLAY
606400 Vehicles and Equipment 18,505 0 0 0 0 0
I'OTAL CAPITAL OUTLAY 18,505 0 0 0 0 0
tOTAL CODE ENFORCEMENT 8%010 89,429 100,169 52,345 100,169 115,611
59
ICITY OF SEBAST ? FL0 5
POLICE DETECTIVE DMSION
The Police Detective Division is under the supervision of a sergeant and is staffed by three (3) sworn investigators and
one civilian I.D. technician. The three investigators are assigned to cases involving crimes ag[Frost persons, crimes
against property and general investigations. The I.D. technician is the custodian of the evidence/property room and
processes crime scenes for evidence.
FISCAL YEAR 2004 ACCOMPLISHMENTS
,/ Obtained 5 warrants and made 9 felony ancests, as of reporting date.
,/ , Two sworn investigators and the I.D. Technician received formal schooling.
· / 224 cases were assigned, 103 cleared, 48 inactivated and 91 reports/supplements written.
FISCAL YEAR 2005 GOALS AND OBJECTIVES
Professionally investigate cases with diligence and efficiency, thus ensuring appropriate closure, carried over
as a yearly function.
Maintain contact with victims, ensuring they are kept abreast of case progress and informed of their rights as
victims.
Continue to provide quality and adequate educational courses allowing for up to date investigative skills.
Maintain a case management system with continued efficiency.
Add a Narcotics Detective to enhance our abilities to combat the increasing drug problem within the City of
Sebastian and drug related offenses.
PERFORMANCE MEASURES
Actual Actual Projected Projected
Performance Indicators 2001/2002 2002/2003 2003/2004 2004/2005
Burglary Investigations N/A 123 115 130
Assault Investigations N/A 263 160 196
Sexual Assault Investigations N/A 3 15 14
Vehicle Theft Investigation N/A 18 22 20
Robbery Investigations N/A 4 5 2
Larceny Investigations N/A 281 380 310
Juvenile Arrests N/A 106 180 90
Murder/Attempted Murder Investigations N/A 1 3 1
PROGRAM BUDGET DESCRIPTION FOR TIZlE POLICE DETECTIVE DIVISION
STAFFING NATURE OF ACTIVITY
03-04 04-05
65.00% 65.00°, Investigations - Lnvesfigate reported criminal offenses, complete reports on same, canduc'
interviews, review and assist in the prosecution of suspects.
10.00% 10.00°A On Scene Investigations - Perform on-scene investigations and process er/me scenes.
I3.00% I3.00~ Court Assistance - Obtaining warrants, State Attorney's Office depositions and appear in court.
10.00% 10.00~ Investigations Assistance - Assist Uniform Division and other agencies with investigations.
2.00% 2.00~ l'raining and Professional Development.
100.00% 100.00%
60
lCITY OF SEBASTI , FLORiDX2004/2005 ANNUAL BUDGE
POLICE DETECTIVE DMSION BUDGET SUMMARY
l'he Fiscal Year 2004-2005 proposed budget for Police Detec6ves is $466,464. This compares to the 2003-0q
projected expenditures of $407,653, an increase of$58,811 or 14.4%
?ersonal Services
Dperating Expenses
Capital Outlay
Total
FY 04-05
Amended Projected City Mgr.
FY 01-02 FY 02-03 FY 03-04 FY 03-04 Proposed
Actual Actual Budget Expenditures Budget Difference
$ 315,744 $ 351,229 $ 298,140 $ 298,140 $ 337,194 $ 39,054
57,959 59,281 63,013 63,013 68,770 5,757
20,980 13,282 46,500 46,500 60,500 14,000
$ 394,683 $ 423,792 $ 407,653 $ 407,653 $ 466,464 $ 58,811
FY 04-05
Major Current Level Changes from
Fiscal Year 2003-04 Projected Expenditures:
1. Personal Services - Increase mainly due to an estimated 24% increase in health insurance premiums,
an annual salary increase for the the PBA employees per the PBA Union Contract, and an increase in
deferred compensation and worker's compensation premiums which are wage driven..
2. Operating Expenses - Increase mainly due to Crime Laboratory Agencies Contributions increase.
3. Capital Outlay - Increase due to the request of portable radios and surveillance equipment.
Difference
39,054
5,757
14,000
PERSONAL SERVICES SCHEDULE
POLICE DETECTIVE DMSION
F/T/E Projected Proposed
PAY POSITION YEARS Expense Budget
POSITION RANGE GRADE 02-03 03-04 04-05 FY 03-04 FY 04-05
Lieutenant 44,468/80,315 37E 1.00 0.00 0.00 $
Sergeants 35,433/63,996 30 1.00 1.00 1.00 39,949
Investigators 29,327/51,425 27 4.00 3.00 3.00 112,498
Evidence Technician 26,291/47,485 23 1.00 t.00 1.00 28,625
$
116,500 [
30,000 ]
7.00 5.00 5.00
TOTAL SALARIES
Overtime
Clothing Allowance
FICA Taxes
Deferred Compensation
Chapter 185 Retirement
Group Health Insurance Premium
Dependant Health Ins Premium
Employee Assistance Program
Worker's Comp Insurance
Total Personal Services
$ 181,072 $ 201,000
15,000 15,000
5,360 5,360
15,343 16,934
2,565 2,700
21,671 26,040
31,931 39,100
9,195 10,878
t15 115
15,888 20,067
$ 298,140 $ 337,194
61
~c!T~ OF SEB~ST~i FL0~ 20°4i2005 ~u~L ~D~[
CAPITAL OUTLAY SCFIE, DULE
POLICE DETECTIVE DMSION
Priority
Number
1
2
3
4
5
6
7
Description
Replacement Unmarked Vehicle (3)
Surveillance Equipment
Portable Radios/Speakers
Mobile Radio Replacements (2)
Computer replacements
Laptop Computers Replacement
Digital Camera
Equipment purchased in prior year:
Unmarked Pohce Vehicles (3)
Digital Camera
EXPENDITURES PER FISCAL YEAR
2004-05 2005-06 2006-07 2007-08 2008-09 TOTAL
$ 51,000 $
2,000
7,500
$ $ $
7,500
5,000 7,500
1,150 2,600 2,600
2,500
1,800
$ 51,000
2,000
'15,000
12,500
6,350
2,500
1,800
$ 60,500 $ 16,150 $ 4,400 $ 10,100 $ $ 91,150
33,258
1,500
34,758
62
CITY OF SEBASTIAN, FLORIDA 2004~2005 ANNUAl, BUDGET
POLICE DETECTIVE DMSION
Code: 010047
FY 04/05
Actual City Mgr.
Account FY 01/02 FY 02/03 FY 03/04 to FY 03/04 Proposed
Number Description Actual Actual Budget 03/31/2004 Projected Budget
PERSONAL SERVICES
511200 Regular Salaries 242,895 233,858 181,072 65,151 181,072 201,000
511400 Overtime 14,129 11,788 15,000 5,137 15,000 15,000
512100 FICA Taxes 19,909 18,862 15,343 5,195 15,343 16,934
512215 Clothing Allowance 6,904 5,788 5,360 1,758 5,360 5,360
512225 Deferred Compensation 2,291 2,544 2,565 1,309 2,565 2,700
512250 Chapter 185 Retirement 1,480 25,964 21,671 6,655 21,671 26,040
512301 Group Health Insurance Premium 26,612 21,902 31,931 10,918 31,931 39,100
512305 Dependaut Health Ins Premium 1,372 3,113 9,195 3,790 9,195 10,878
512309 Employee Assistance Program 152 132 115 48 115 115
512400 Worker's Comp Insurance 0 27,278 15,888 11,908 15,888 20,067
!TOTAL PERSONAL SERVICES 315,744 351,229 298,140 111,869 298,140 337,194
OPERATING EXPENDITURES
533100 Professional Services 21,264 22,500 24,126 12,563 24,126 32,217
534000 Travel and Per Diem 4,590 3,433 4,000 2,650 4,648 4,000
534101 Telephone 4,759 3,588 3,200 650 1,293 1,423
534105 Cellular Telephone 3,964 3,660 3,864 1,540 3,079 3,600
534110 Internet Access 30 0 175 89 179 200
534115 On-line Services 617 363 500 134 270 400
534310 Electric 3,695 3,629 3,875 35 3,875 4,952
534320 Water/Sewer 470 303 350 2,047 498 413
534410 Pagers 161 82 90 204 82 90
534420 Equipment Leases 408 0 408 41 408 250
534620 R& M-Vehicles 1,992 1,720 1,100 1,123 2,245 1,100
534630 R & M- Office Equipment 90 1,954 728 0 728 500
534640 R & M-Operating Equipment 199 473 400 0 400 300
534650 R& M-Radio 0 377 400 132 400 400
535200 Deparmaental Supplies 3,251 2,945 3,300 687 2,500 2,500
735210 Computer Supplies 1,354 1,195 2,897 944 1,888 2,000
535230 Small Tools and Equipment 337 3,980 500 0 500 1,400
535260 Gas and Oil 3,124 4,713 5,500 2,251 4,501 5,500
535270 Uniforms and Shoes 2,054 205 2,000 533 2,000 2,000
535275 Safety Equipment 0 0 200 0 200 100
535410 Dues and Memberships 20 85 250 80 160 250
535420 Books and Publications 95 0 150 81 162 175
535450 Training and Education 5,485 4,076 5,000 4,436 8,871 5,000
TOTAL OPERATING EXPENDITURES 57,959 59,281 63,013 30,220 63,013 68,770
CAPITAL OUTLAY
606400 Vehicles and Equipment 20,980 13,282 46,500 33,258 46,500 60,500
TOTAL CAPITAL OUTLAY 20,980 13,282 46,500 33,258 46,500 60,500
TOTAL POLICE DETECTIVES 394,683 423,792 407,653 175,347 407,653 466,464
63
JCITY OF SEBASTIAN, FLORIDA 2004/2005 ANNUAL BUDGET1
SUPPORT SERVICES DIVISION
The Support Services Division is responsible for the processing, distribution and computer entries of incident reports,
citations, warnings, parking tickets, trespass warnings and other records processing incidental to police records. The
division also provides residents and officers with reports for court and insurance purposes~ as well as fingerprinting
residents when requested, tracking housewatch participants and providing Florida Department of Law Enforcement
(FDLE) with uniform crime reports (UCR).
FISCAL YEAR 2004 ACCOMPLISHMENTS
'/' Became fully operational on RMS system.
· / Provided quality service to the public.
FISCAL YEAR 2005 GOALS AND OBJECTIVES
Provide continuous tnfming and education for all employees.
Continue to store and dispose of records in accordance with public records retenhon law.
Continue to provide quality service to the public.
pERFORMANCE MEASURES
Actual Actual Projected Projected
Performance Indicators 2001-2002 2002-2003 2003-2004 2004-2005
Number of citations processed N/A 1938 2486 2,560
Number of wardings processed N/A 1928 2876 2,962
Number of reports processed N/A 1791 1982 2,041
Number of parking citations processed N/A 7 i2 320 329
Number of trespass warnings processed N/A 175 270 278
PROGRAM BUDGET DESCRIPTION FOR THIE SUPPORT SERVICES DIVISION
STAFFING NATURE OF ACTIVITY
03-04 04/05
50.00% 50.00~ Records Management - Processing, distributing and entering incident reports, citations
warnings, parking tickets, trespass warnings, and other related records management for the
Divisions of the Police Department.
20.00% 20.00% Citizen Requests - Respond to citizen and agency requests for incident reports, accident reports
and local checks by fax, mail or phone. Providing officers with information when requested
~igmng for, processing and entering subpoenas. Providing records information to citizens it
person or by phone.
10.00% 10.00% :Reporting ~ Provide FDLE with UCR reports, update UCR, prepare and provide statistics, updatl
pin map.
5.00% 5.00% Fineer~rintin~ - Fingerprint residents when requested.
15.00% 15.00% Administrative - Marl correspondence to honsewatch participants and to program donors, collec
copy fees, signoff citation fees end alarm fees.
100.00% 100.00%
64
ICITy 0F SEB STi , FLoRII) ANI'qUg
POLICE SUPPORT SERVICES DIVISION BUDGET SUMMARY
l'he Fiscal Year 2004-2005 proposed budget for Police Support Services is $275,753. This compares to the 2003-04
projected expenditures of $258,139, an increase of $17,614 or 6.80%
?ersonal Services
3perating Expenses
!Capital Outlay
Total
FY 04-05
Projected City Mgr.
FY 01-02 FY 02-03 FY 03-04 FY 03-04 Proposed
Actual Actual Budget Expenditures Budget Difference
$ 187,677 $ 206,977 $ 236,752 $ 236,752 $ 256,061 $ 19,309
15,158 18,756 22,191 21,387 18,887 (2,500)
851 49,175 805 805
$ 203,686 $ 274,908 $ 258,943 $ 258,139 $ 275,753 $ 17,614
FY 04-05
Major Current Level Changes from
Fiscal Year 03-04 projected expenditures: Difference
1. Personal Services - Increase mainly due to an estimated 24% increase in health insurance premiums,
a 5.5% annual increase for CWA employees per CWA Union Contract as well as an annual salary
increase for the PBA employee per PBA Union Contract, and an increase in deferred compensation and
worker's compensation which are wage driven. $ 19,309
2. Operating Expenses - Decrease mainly due to reduction in estimated R&M-Operating Equipment
budget. $ (2,500~
3. Capital Outlay - Increase due to the request for one (1) typewriter. $ 805
PERSONAL SERVICES SCHEDULE
SUPPORT SERVICES DIVISION
F/T/E Projected Proposed
PAY POSITION YEARS Expense Budget
POSITION RA/NGE GRADE 02-03 .03-04 04-05 FY 03-04 FY 04-05
Lieutenant 44,468/80,315 37E 1.00 1.00 1.00 $ 59,400 $ 62,900
Records Supervisor 27,915/50,418 25 1.00 1.00 1.00 32,125 32,900
Clerical Assistant II 20,704/37,393 15 1.00 1.00 L00 23,625 24,700
Clerical Assistant I 19,557/35,322 13 2.00 2.00 2.00 44,248 46,200
5.00 5.00 5.00
TOTAL SALARIES $ 159,398 $ 166,700
Overtime
FICA Taxes
Cloth/ng Allowance
Deferred Compensation
Chapter 185 Retirement
Group Health Insurance Premium
Dependant Health Ins Prem/um
Employee Assistance Program
Workers Comp Insurance
Total Personal Services
500 500
12,235 12,832
540 540
9,000 9,387
7,722 8,806
31,815 38,906
9,129 11,319
115 115
6,298 6,956
$ 236,752 $ 256,061
65
[CITY OF SEBASTIAN, FLORIDA :Z004/2005 ANNUAL BUDGET}
CAPITAL OUTLAY SCHEDULE
SUPPORT SERVICES DIVISION
Priority EXPENDITURES PER FISCAL YEAR
Number Description 2004-05 2005-06 2006-07 2007-08 2008-09 TOTAL
1 Typewriter $ 805 $ $ -- $ -- $ -- $ 805
2 Computer 850 850
3 Monkors 1,200 1,200
$ 805 $ 850 $ 1,200 $ $ $ 2,855
There is no capital outlay purchased in prior fiscal year.
66
OF SEB S i i FL0 D 200 /2005 BUD E [
POLICE SUPPORT SERVICES DIVISION
Code: 010048
FY 04/05
Actual City Mgr.
Account FY 01/02 , FY 02/03 FY 03/04 to FY 03/04 Proposed
Number Description Actual Actual Budget 03/31/04 Proiected Budget
PERSONAL SERVICES
511200 Regular Salaries 142,644 148,277 159,398 74,843 I59,398 166,700
511400 Overtime 482 600 500 13 500 500
512100 FICA Taxes 10,640 10,992 12,235 5,351 12,235 12,832
512215 Clothing Allowance 540 315 540 270 540 540
512225 Deferred Compensation 7,845 8,501 9,000 4,171 9,000 9,387
512250 Chapter 185 Retirement 339 6,458 7,722 3,361 7,722 8,806
512301 Group Health Insurance Premium 20,961 20,140 31,815 15,783 31,815 38,906
512305 Dependant Health Ins Premium 4,111 4,496 9,129 4,564 9,129 11,319
512309 Employee Assistance Program 115 106 115 58 115 115
512400 Worker's Complnsurance 0 7,092 6,298 4,721 6,298 6,956
TOTAL PERSONAL SERVICES 187,677 206,977 236,752 113,135 236,752 256,061
OPERATING EXPENDITURES
534000 Travel and Per Diem 561 321 600 668 1,336 1,400
534101 Telephone 2,606 2,045 1,800 497 973 1,070
534105 Cellular Telephone 416 140 750 0 750 750
534110 Internet Services 0 0 125 64 128 128
534310 Electric 2,513 2,359 2,520 1,331 2,782 2,476
534320 Water/Sewer 470 303 350 203 498 413
534410 Pagers 74 0 0 0 0 0
534620 R& M-Vehicles 41 402 500 0 500 500
534630 R & M- Office Equipment 2,005 250 1,200 0 1,200 600
534640 R& M-OperatingEquipment 30 5,608 6,500 0 5,000 2,500
534650 R&M-Radio 0 558 200 132 264 300
535200 Departmental Supplies 3,947 3,809 4,100 1,278 4,100 4,100
535210 Computer Supplies 867 745 1,046 641 1,283 1,300
535230 Small Tools and Equipment 360 681 500 171 500 500
535260 Gas and Oil 324 395 400 240 482 700
535270 Uniforms and Shoes 535 500 400 114 400 400
535275 Safe~y Equipment 0 0 50 0 50 50
535410 Dues and Memberships 0 0 200 35 200 150
535420 Books and Publications 249 0 50 20 41 50
535450 Training and Education 160 640 900 212 900 1,500
I'OTAL OPERATING EXPENDITURES 15,158 18,756 22,191 5,606 21,387 18,887
CAPITAL OUTLAY
606400 Vehicles and Equipment 851 49,175 0 0 0 805
YOTAL CAPITAL OUTLAY 851 49,175 0 0 0 805
YOTAL SUPPORT SERVICES 203,686 274,908 258,943 118,741 258,139 275,753
67
POLICE DISPATCH UNIT
The police dispatch unit operates around the clock and takes calls for police service from the public,
dispatches calls to officers, provides information services to officers and monitors and records the activities
of officers, community service volunteers and code enforcement officers. Dispatch uses a number of state of
the art automated systems, which are linked to statewide and nationwide databases.
FISCAL YEAR 2004 ACCOMPLISHMENTS
Fully on line with CAD system.
Filled three full time dispatch vacancies.
Prepared to transition into new dispatch center.
FISCAL YEAR 2005 GOALS AND OBJECTIVES
Add two additional dispatchers to assist with the ever-increasing workload.
To provide more traiffmg for all dispatchers.
Attract and retain full staff allocation.
Establish a communications training officer (CTO) program.
Continue efforts to become primary public safety answering provider (PSAP):
Implement wireless dispatch.
PERFORMANCE MEASLrRES
Actual Actual Projected Projected
Performance Indicators 2001/2002 2002/2003 2003/2004 2004/2005
911 Calls Received N/A 685 3,600 1,222
Code Violation Calls Received N/A 3,182 890 2,866
Total Calls Received N/A 31,554 29,500 36,130
Calls Per Dispatcher N/A 3,944 4,300 4,516
PROGRAM BUDGET DESCRIPTION FOR THE POLICE DISPATCH UNIT
STAFFING NATURE OF ,,1CTIVITY
03-04 04/05
50.00% 50.00% Dispatch - Receive and dispatch calls for police services, including felony in progress ant
~mergancy calls. Supply information to officers and callers. Record police action taken on call,,
I for service.
20.00% 20.00°/t Calls - Receive complaint calls from public and emergency 9-1-1 calls
20.00% 20.00°A Information Retrieval - Check auto tags, VIN's, individuals, articles through the automated in.
house records system and FCIC/NCIC systems. Send and receive LETS and fax messages.
5.00~ 5.00°A Code Enforcement - Receive, document and dispatch code enforcement complaints.
5.00¢ 5.00°A Training and Professional Development.
100.00% 100.00%
68
]CITY OF SEBASTIAN, FLORIDA 2004/2005 ANNUAL BUDGET
POLICE DISPATCH UNIT BUDGET SUMMARY
Fhe Fiscal Year 2004-2005 proposed budget for Police Dispatch is $422,70I.
~rojected expenditures of $362,718, an increase of $59,983 or 16.5%
This compares to the 2003-04
FY 04-05
Amended Projected City Mgr.
FY 01-02 FY 02-03 FY 03-04 FY 03-04 Proposed
Actual Actual Budget Expenditures Budget Difference
Personal Services $ 281,987 $ 288,634 $ 334,599 $ 334,599 $ 385,106 $ 50,507
Operating Expenses 23,718 23,915 30,490 28,119 27,895 (224)
Capital Outlay 2,862 47,943 9,700 9,700
Total 8 308,567 $ 360,492 $ 365,089 $ 362,718 $ 422,701 $ 59,983
FY 04-05
Major Current Level Changes from
Fiscal Year 03-04 projected expenditures: Difference
1. Personal Services - Increase mainly due to the addition ofane part-time communication technician
position, an estimated 24% increase in health insurance premiums, and a 5.5% annual increase for
CWA employees per CWA Union Contract., and an increase in deferred compensation and worker's
compensation premiums which is wage driven. $ 50,507
2. Operating Expenses - Decease due to the reduction in anticipated spending for currant year R&M-
Operating Equipment budget. $ (224)
3. Capital Outlay - Increase due to the request of FCIC/NCIC terminal and Instant Playback. $ 9,700
PERSONAL SERVICES SCHEDULE
POLICE DISPATCH UNIT
F/T/E Projected Proposed
PAY POSITION YEARS Expense Budget
POSITION RANGE GRADE 02-03 03-04 04-05 FY 03-04 FY 04-05
Chief Communications Technician 27,915/50,418 25 1.00 1.00 1.00 $ 35,125 $ 37,700
Communicafi on Tedmician 22,017/39,765 17 8.00 8.00 8.00 188,498 202,500
Commun/cation Technician (P/T) NEW POSITION 0.00 0.00 0.50 N/A 15,000
9.00 9.00 9.50
TOTAL SALARIES $ 223,623 $ 255,200
Overdme 20,000 20,000
FICA Taxes 18,589 21,053
Deferred Compensation 21,870 23,418
Group Health Insurance Premium 45,754 61,693
Dependant Health Ins Premium 3,150 1,143
Employee Assistance Program 184 207
Worker's Comp Insurance 1,429 2,392
Total Personal Services $ 334,599 $ 385,106
69
[CITY OF SEBASTIAN, FLORIDA 2004/2005 :ANNUAL BUDGETI
CAPITAL OUTLAY SCHEDULE
POLICE DISPATCH UNIT
Priority
Number
1
2
3
4
5
EXPENDITURES PER FISCAL YEAR
Description 2004-05 2005-06 2006-07 2007-08 2008-09
FCIC/NCIC terminal replacement $ 2,100 $ $ $ 2,300 $
Instant playback 7,600
Personal computer 2,100
Monitors 1,200
Replace Chairs 1,700
$ 9,700 $ 2,100 $ 2,900 $ 2,300 $
TOTAL
$ 4,400
7,600
2,100
1,200
1,700
$ 17,000
70
[ iTYOF SEBXSTiAN, FLORIDA2004~2005 ANNUAL BUDGE
POLICE DISPATCH UNIT
Code: 010049
FY 04/05
Actual City Mgr.
Account FY 01/02 FY 02/03 FY 03/04 to FY 03/04 Proposed
Number Description Actual Actual Budget 03/31/2004 Proiected Budget
PERSONAL SERVICES
511200 Regular Salaries 197,106 188,923 223,623 101,494 223,623 240,200
;511300 Temporary Salaries 15,000
:511400 Overtime 18,462 32,470 20,000 13,621 20,000 20,000
512100 FICA Taxes 16,362 16,756 18,589 8,993 18,589 21,053
512225 Deferred Compensation 18,691 18,655 21,870 9,581 21,870 23,418
512301 Group Health Insurance Premium 30,081 28,314 45,754 22,210 45,754 61,693
512305 Dependant Health lnsPremium 1,089 2,083 3,150 759 3,150 1,143
512309 Employee Assistance Program 196 182 184 100 184 207
512400 Worker's Comp insurance 0 1,251 1,429 1,071 1,429 2,392
TOTAL PERSONAL SERVICES 281,987 288,634 334,599 157,829 334,599 385,106
OPERATING EXPENDITURES
534000 Travel and Per Diem 898 362 1,000 606 1,212 2,380
534101 Telephone 4,185 3,109 3,000 1,059 2,098 2,307
534108 800 MHZ Lines 5,232 8,044 6,800 4,316 8,633 8,650
534110 internet Access 0 0 125 64 128 128
534i 15 Online Services 0 0 4,200 0 0 0
534310 Electric 2,513 2,359 2,520 1,331 2,782 3,301
534320 Sewer/Water 470 303 350 204 498 744
534410 Pager Leases 106 82 60 4I 83 0
534420 Equipment Leases 4,125 4,125 0 0 0 0
534630 R & M-Office Equipment 666 396 794 27 794 500
534640 R & M-Operating Equipment 0 525 6,600 0 6,600 3,000
534650 R& M-Radios 145 1,018 500 0 500 500
535200 Departmental Supplies 2,202 1,164 1,000 275 1,000 1,100
535210 Computer Supplies 1,189 1,484 1,191 446 1,191 1,191
535230 SmallTools and Equipment 8I 335 300 0 300 200
535275 Safety Equipmant 0 0 150 0 150 150
535410 Dues and Memberships 105 190 200 80 160 200
535420 Books and Publications 347 249 200 0 200 200
;35450 Training and Education 1,454 170 1,500 895 1,790 3,344
YOTAL OPERATING EXPENDITURES 23,718 23,915 30,490 9,344 28,119 27,895
CAPITAL OUTLAY
506400 Vehicles and Equipment 2,862 47,943 0 0 0 9,700
rOTAL CAPITAL OUTLAY 2,862 47,943 0 0 0 9,700
ITOTAL POLICE DISPATCH 308,567 360,492 365,089 167,173 362,718 422,701
71
0F SEBASTI , FLORIDA 2004/2005 ANNUAL BUDGET
POLICE SPECIAL OPERATIONS
The Special Operations Division consists of the K-9 unit, motorcycle traffic unit, marine unit, and special response
team (SRT). The purpose for the division is to handle special needs, problems such as searches for missing
persons/suspect, drug and building searches, traffic enforcement to include problems areas, criminal traffic violations
and traffic homicide investigations, marine enforcement and rescue and all high-risk tactical situations as defined by
policy.
FISCAL YEAR 2005 GOALS AND OBJECTIVES
Participate in Florida Buckle Up and DUI Enforcement Waves.
Participate in the weekly county wide K-9 training days to enhance K-9's and handlers' abilities.
Actively patrol the waterway within the City of Sebastian, enforce marine laws and promote boater safety.
Actively utilize K-9's to enforce vehicle related narcotic's violations.
Actively and aggressively enforce and educate the public on traffic laws and safety.
SRT will continue to actively train singularly and with the other teams in the area.
To be prepared to handle any high-risk event that arises in the City of Sebastian or assist another
jurisdiction if requested.
pERFORMANCE MEASURES
Actual Actual Budget Projected
Performance Indicators 2001/2002 2002/2003 2003/2004 2004/2005
Vehicle check points N/A N/A N/A 3
Buckle up and DUI enforcement waves. N/A N/A N/A 3
K-9 usage reports. N/A N/A N/A 50
K-9 tra/ni~ days. N/A N/A N/A 40
Child safety seat programs. N/A N/A N/A 2
Boat safety inspections. N/A N/A N/A 15
PROGRAM BUDGET DESCRIPTION FOR THE POLICE SPECIAL OPERATIONS
STAFFING NATURE OF ACTIVITY
03-04 04/05
N/A 50.00% K-9 Unit - Responsible for directed patrol and request for officer assists.
N/A 25.00% Motorcycle/Traffic Unit - Crinfmal and non-criminal traffic law enforcement and
accident investigations
N/A 25.00% Marine Unit - Patrol waterways, enforce manne laws and perform water rescues.
N/A 0.00% SRT Unit - SRT Specially trained/Equip officers available to respond to all new risk
events, beyond the abilities or equipment capabilities of the patrol officers.
0.00% 100.00%
72
[CITy OF SEBA TIAN, FLORIDA 2004/2005 ANNUAL BUDGEfl
POLICE SPECIAL OPERATIONS BUDGET SUMMARY
The Fiscal Year 2004-2005 proposed budget for Police Special Operations is $283,878. Special Operations Division is ~
newly established Division of Police Department. The Division's proposed budget includes a transfer of 4 full-time police
officers from the Road Patrol Division.
Personal Services
Operating Expenses
Capital Outlay
Total
FY 04-05
Amended Projected City Mgr.
FY 02-03 FY 03-04 FY 04-05 FY 04-05 Proposed
Actual Actual Budget Expenditures Budget Difference
N/A N/A N/A N/A $ 258,435 $ 258,435
N/A N/A N/A N/A 21,443 21,443
N/A N/A N/A N/A 4,000 4,000
N/A N/A N/A N/A $ 283,878 $ 283,878
POLICE SPECIAL OPERATIONS
POSITION
Officer - Motorcycle Patrol
Officer - K-9
Officer - Marine Patrol
PAY
RANGE
28,473/51,425
28,473/51,425
28,473/51,425
F/T/E Projected Proposed
POSITION YEARS Expense Budget
GRADE 02-03 03-04 04-05 FY 03-04 FY 04-05
27 0.00 0.00 1.00 N/A $ 36,000
27 0.00 0.00 2.00 N/A 70,500
27 0.00 0.00 1.00 N/A 52,500
0.00 0.00 4.00
TOTAL SALARIES N/A $ 159,000
Overtime N/A 5,000
FICA Taxes N/A 12,711
Clothing Allowance N/A 2,160
Deferred Compensation N/A
Chapter 185 Pension N/A 22,960
Group Health Insurance Premium N/A 31,262
Dependant Health Ins Premium N/A 9,927
Employee Assistance Program N/A 92
Worker's Comp Insurance N/A 15,323
Total Personal Services N/A $ 258,435
CAPITAL OUTLAY SCHEDULE
POLICE SPECIAL OPERATIONS
Priority
Number Description
1_ Tasers (4)
2 Traffic Vehicle
3 K-9 Vehicle
EXPENDITURES PER FISCAL YEAR
2004-05 2005-06
2006-07 2007-08 2008-09 TOTAL
$ 4,000$ $ $ $ $ 4,000
35,000 35,000
38,000 38,000
$ 4,000 $ 35,000 $ $ 38,000 $ $ 77,000
73
POLICE SPECIAL OPERATIONS
Code: 010040
FY 04/05
Actual City Mgr
Account FY 01/02 FY 02/03 FY 03/04 to FY 03/04 Proposed
Number Description Actual Actual Budget 03/31/04 Proiected Budget
PERSONAL SERVICES
511200 t~egular Salaries N/A N/A N/A N/A N/A 159,000
511400 Overtime N/A N/A N/A N/A N/A 5,000
512100 FICA Taxes N/A N/A N/A N/A N/A 12,711
512215 Clothing Allowance N/A N/A N/A N/A N/A 2,160
512225 Deferred Compensation N/A N/A N/A N/A N/A 0
512250 Chapter 185 Retirement N/A N/A N/A N/A N/A 22,960
512301 Group Health Insurance Premium N/A N/A N/A N/A N/A 31,262
512305 Dependant Health Ins Premium N/A N/A N/A N/A N/A 9,927
512309 Employee Assistance Program N/A N/A N/A N/A N/A 92
512400 Worker's Comp Insurance N/A N/A N/A N/A N/A 15,323
TOTAL PERSONAL SERVICES N/A N/A N/A N/A N/A 258,435
OPERATING EXPENDITURES
534000 Travel and Per Diem N/A N/A N/A N/A N/A 2,144
534101 Telephone N/A N/A N/A N/A N/A 2,528
534105 Cellular Telephone N/A N/A N/A N/A N/A 1,440
534110 Interernet Services N/A N/A N/A N/A N/A 80
534115 On-line Services N/A N/A N/A N/A N/A 270
534310 Electric N/A N/A N/A N/A N/A 825
534320 Water/Sewer N/A N/A N/A N/A N/A 331
534620 R & M-Vehicles N/A N/A N/A N/A N/A 1,500
534650 R & M-Radio N/A N/A N/A N/A N/A 1,200
535210 Computer Supplies N/A N/A N/A N/A N/A 150
535230 Small Tools and Equipment N/A N/A N/A N/A N/A 500
535260 Gas and Oil N/A N/A N/A N/A N/A 6,000 I
535270 Uniforms and Shoes N/A N/A N/A N/A N/A 2,500
535275 Safety Equipment N/A N/A N/A N/A N/A 350
535410 Dues and Memberships N/A N/A N/A N/A N/A 100
535420 Books and Publications N/A N/A N/A N/A N/A 100
535450 Training and Education N/A N/A N/A N/A N/A 1,425
TOTAL OPERATING EXPENDITURES N/A N/A N/A N/A N/A 21,443
CAPITAL OUTLAY
606400 Vehicles and Equipment N/A N/A N/A N/A N/A 4,000
TOTAL CAPITAL OUTLAY N/A N/A N/A N/A N/A 4,000
TOTAL POLICE SPECIAL OPERATIONS N/A N/A N/A N/A N/A 283,878
74
POLICE PROFESSIONAL STANDARDS
The Professional Standards Division coordinates and conducts training for agency employees, internal affairs
investigations, conducts staff inspections, prepares for reaccreditations, maintains accredited status by
gathering proofs and documentation. Supervises the field training program and recruitment/hiring of swom
officers and civilian employees including background investigations.
FISCAL YEAR 2004 ACCOMPLISHMENTS
Coordinated and maintained training for the agency.
Continued goals and objectives on training as per administrative budget.
Conducted 2 internal affairs and maintained files.
Attended training to keep abreast of accreditation matters.
FISCAL YEAR 2005 GOALS AND OBJECTIVES
Provide, coordinate and maintain training for the department.
Achieve CFA reaccredited status.
Conduct staff inspections within the agency.
Conduct recruitment efforts.
Supervise and review background investigations as required.
PERFORMANCE MEASURES
Actual Actual Projected Projected
Performance Indicators 2001/2002 2002/2003 2003/2004 2004/2005
Internal affairs N/A N/A N/A 3
Conduct and/or coordinate 40 hours training
blocks per officer N/A N/A N/A 34
Conduct and/or coordinate traimng lot mwlians
per department need N/A N/A N/A 15
Recruiting and promotional activities N/A N/A N/A 5
CFA mock and onsite inspection N/A N/A N/A 2
PROGRAM BUDGET DESCRIPTION FOR THZ POLICE PROFESSIONAL STANDARDS
STAFFING NATURE OF/ICT1VIJT
03-04 04/05
N/A 40.00°/, Training
N/A 15.00% Staff Inspections
N/A 5.00% Internal Affairs
N/A 30.00% Accreditation
N/A 10.00% Recruiting and Hiring
0.00% 100.00%
75
ITy OF SEBAST! ; 004 200S ANNUAl: B GET/
POLICE PROFESSIONAL STANDARDS BUDGET SUMMARY
The Fiscal Year 2004-2005 proposed budget for Police Professional Standards is $92,959. Tiffs compares to the 2003-Ce
projected expenditures of $88,691, an increase of $4,268 or 4.8%.
Personal Services
Operating Expenses
Sapital Outlay
rotal
FY 044)5
Projected City Mgr.
FY 01-02 FY 024)3 FY 03-04 FY 03-04 Proposed
Actual Actual Budget Expenditures Budget Difference
N/A N/A $ 86,391 $ 86,391 $ 81,689 $ (4,702)
N/A N/A N/A 2,300 11,270 8,970
N/A N/A N/A -
N/A N/A $ 86,391 $ 88,691 $ 92,959 $ 4,268
~'T 04-05
Major Current Level Changes from
Fiscal Year 034)4 Projected Expenditures:
Difference
Personal Services - Decrease mainly due to a retroactive payout occurred in FY 2004. $ (4,702)
2. Operating Expenses - Increase due to tl'fis division being newly formed in FY 2004, therefore
presently establishing an armual budget. $ 8,970
3. Capital Outlay - No forecasted capital outlay for FY 2004-05. $
PERSONAL SERVICES SCHEDULE
F/T/E Projected Proposed
PAY POSITION YEARS Expense Budget
POSITION RANGE GRADE 02-%03 03-04 04-05 FY 03-04 FY 04-05
Lieutenant 44,468/80,315 37E 0.00 1.00 1.00 $ 63,250 $ 59,500
0.00 1.00 1.00
TOTAL SALARIES
Overtime
FICA Taxes
Clothing Allowance
Deferred Compensation
Chapter 185 Pension
Group Health Insurance Premium
Dependant Health Ins Premium
Employee Assistance Program
Worker's Comp Insurance
Total Personal Services
63,250 59,500
1,134
4,977 4,593
679 540
8,370 8,330
1,631 2,510
423 524
23 23
5,904 5,669
$ 86,391 $ 81,689
CAPITAL OUTLAY SCHEDULE
POLICE PROFESSIONAL STANDARDS
Priority
Number Description 2004-05
$
EXPENDITURES PER FISCAL YEAR
2005-06 2006-07 2007-08 2008-09 TOTAL
$- $ $ $ $
76
[CITY OF SEBASTIAN, FLORIDA 2004/2005 ANNUAl. BUDGET[
POLICE PROFESSIONAL STANDARDS
Code: 010046
FY 04/05
Actual City Mgr.
Account FY 01/02 FY 02/03 FY 03/04 to FY 03/04 Proposed
Number Description Actual Actual Budget 03/31/04 Proiected Budget
PERSONAL SERVICES
511200 Regular Salaries N/A N/A 63,250 34,568 63,250 59,500
511400 Overtime N/A N/A 1,134 1,037 1,134 0
512100 FICA Taxes N/A N/A 4,977 2,791 4,977 4,593
512215 Clothing Allowance N/A N/A 679 409 679 540
512250 Chapter 185 Retirement N/A N/A 8,370 4,279 8,370 8,330
512301 Group Health Insurance Premium N/A N/A 1,631 1,137 1,631 2,510
512305 Dependant Health Ins Premium N/A N/A 423 211 423 524
512309 Employee Assistance Program N/A N/A 23 4 23 23
512400 Worker's Comp Insurance N/A N/A 5,904 4,425 5,904 5,669
TOTAL PERSONAL SERVICES N/A N/A 86,391 48,861 86,391 81,689
OPERATING EXPENDITURES
533100 Professional Services N/A N/A N/A 0 0 2,000
534000 Travel and Per Diem N/A N/A N/A 350 0 1,500
534101 Telephone N/A N/A N/A 0 0 632
534105 Cellular Telephone N/A N/A N/A 0 0 480
534115 On-line Services N/A N/A N/A 0 0 200
534120 Postage N/A N/A N/A 0 0 200
534310 Electric N/A N/A N/A 0 0 825
534320 Water/Sewer N/A N/A N/A 0 0 83
534620 R & M-Vehicles N/A N/A N/A 0 200 300
534630 R & M - Office Equipment N/A N/A N/A 0 200 300
534650 R & M-Radio N/A N/A N/A 0 0 300
534800 Promotional Activities N/A N/A N/A 0 0 1,000
535200 Departmental Supplies N/A N/A N/A 0 200 200
535210 Computer Supplies N/A N/A N/A 0 300 300
535230 Small Tools and Equipment N/A N/A N/A 0 0 200
535260 Gas and Oil N/A N/A N/A 16 600 700
535270 Uniforms and Shoes N/A N/A N/A 0 200 400
535410 Dues and Memberships N/A N/A N/A 0 100 100
535420 Books and Publications N/A N/A N/A 0 0 50
535450 Training and Education N/A N/A N/A 200 500 1,500
TOTAL OPERATING EXPENDITURES N/A N/A N/A 566 2,300 11,270
CAPITAL OUTLAY
606400 Vehicles and Equipment N/A N/A N/A 0 0 0
TOTAL CAPITAL OUTLAY N/A N/A N/A 0 0 0
TOTAL PROFESSIONAL STANDARDS N/A N/A 86,391 49,427 88,691 92,959
77
[CITY OF SEB~SI~? FSORII)A :~°04/20°5 ~N~ BUDGE~
CITY OF
HOME OF PELICAN ISLAND
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78
]CITY OF SEBXST , FLORIDA 2004/2005 BUDGETI
ENGINEERING DEPARTMENT
The Engineering Department administers all the City's Capital Improvements Program for construction of new
infrastructure systems and maintenance of existing infrastructure. The department provides technical support to other
departments and assists the public on engineering-related issues.
FISCAL YEAR 2004 ACCOMPLISHMENTS
,/ Formulated design criteria and parameters for Stormwater Utility Capital projects.
,/ Assisted in design, permitting and construction preparation for New City Hall Municipal Complex.
,/ Worked with engineering design contractor and grant adrmnistrator on the design of Louisiana Avenue
renovations.
v' Arranged numerous traffic markings, sign installation and repairs in conjunction with Sign Shop and Police
Department.
· / Investigated criteria and parameters for dredging and seawall renovation on Collier Creek.
· / Continued to develop and organize engineer/rig assistant / intern program.
· / Worked with engineering contractor on the Master Stormwater Managewnent Plan and securing approval by St.
John's River Water Management District.
· / Monitored progress, plans and construction operations for the new St. John's River Water Management
District Stormwater Passive Park.
,/ Refined process for issuing permits
· / Initiated a study regarding the master plan for Main Street Improvements.
FISCAL YEAR 2005 GOALS AND OBJECTIVES
Improve and enhance project management program for Capital Projects
Continue focus and emphasis on timely response and attention to citizen complaints and inq~tties.
Further develop the Traffic and Street Signage program.
Further develop SWU program, including provision for dealing with seawalls and canals.
Further develop and enhance Engineering Intern program.
Continue and enhance review process regarding site plans in conjunction with Growth Management.
Continue internal organization dealing with all matters including Human Resources, pemfitting, liaison with
contractors and agencies.
Develop public education program stormwater and traffic.
Continue to develop and establish various initiatives as appropriate.
Assist with City grant program.
PERFORMANCE MEASURES
Actual Actual Budget Projected
Performance Indicators 2001/2002 2002/2003 2003/2004 2004/2005
Citizen/Homeowner Inquires & Complaints: 325 120 500 500
Drainage/Easmnent Permits & Work Orders 276 10 150 150
Signage 2500 1647 5000 5000
Site Plan Review 10 I0 100 100
Pxoject Management of Specific Capital Projects 10 15 30 30
Program Development 6 10 18 18
Driveway & Drainage Permits & Inspections 495 524 2000 2000
Ongoing Liaison, Communication & Permitting 4 4 6 6
Internal Deparanent Matters 3 4 6 6
Pool Permits 100
Driveway & Drainage Inspections 1700 0 2000
79
]CITYOF SEBASTi , 2oo4/20 5 BUDGE
IPROGRAM BUDGET DESCRIPTION FOR ENGINEERING DEPARTMENT
STAFFING NATURE OF ACTIVITY
03-04 04/05
10.00% 10.00% Departmental - Direct planning, correspondence, citizen contact, purchasing, budgeting, payroll,
~management and supervision, records management and maintenance.
10.00% 10.00% Service Requests - Administration, Inspection and Work Order Preparation, Tracking.
30.00% 30.00% Capital Pro}ects - planning, Design, Specifications Consultant Coordination Bidding and
Contracts Construction Management inspections.
10.00% 10.00% Building Construction Activities - Drainage plan Reviews and Driveway Permitting, Reviews
and inspections.
10.00% 10.00% Inspection - Track Inspections, Drainage & Driveways.
5.00% 5.00°/ Site Plans and Plat Reviews - Subdivision, Site Plan Reviews and Final Plat Reviews.
5.00% 5.00% Grant Administration - Administer various grants supporting the City's capital projects.
5.00% 5.00% Intergovernmental Coordination - Coordinate Interlocal agreements between the County or
loint proiects and coordinate Joint Pathcipation Agreements with State and federal agencies.
15.00% 15.00% Stormwater Utilitv- Plan, orgainze and implementation Master Stormwater Management Plan.
1OO.OO% 1OO.OO%
ENGINEERING DEPARTMENT BUDGET SUMMARY
The Fiscal Year 2004-2005 proposed budget for Engineering is $482,750. This compares to the 2003-04 projected
expenditures of $486,264, a decrease of $3,514 or 0.7%.
Personal Services
Operating Expenses
Capital Outlay
Total
FY 04-05
Amended Projected City Mgr.
FY 01-02 FY 02-03 FY 03-04 FY 03-04 Proposed
Actual Actual Budget Expenditures Budget Difference
$ 290,620 $ 381,843 $ 409,841 $ 409,842 $ 441,000 $ 31,158
19,550 32,405 43,031 40,129 38,550 (1,579)
13,025 2,642 36,289 36,293 3,200 (33,093)
$ 323,195 $ 416,890 $ 489,161 $ 486,264 $ 482,750 $ (3,514)
FY 04-05
Major Current Level Changes from
2003-04 Projected Expenditures: Difference
1. Personal Services - Increase mainly due to an estimated 24% increase in health insurance premiums, a
5.5% increase for CWA employees per CWA Union Contract and exempt employees per Management
Benefit Package, and an increase in deferred compensation and worker's compensation premiums winch is
wage driven. $ 31,158
2. Operating Expenses - Net decrease results from a reduction in repairs and maintenance of operating
equipment and radios. $ (1,5791
3. Capital Ouflay - Decrease due to replacement for Sign Shop track (funded with Local Option Gas
Tax funds) purchased in prior year. $ (33,0931
80
PERSONAL SERVICES SCHEDULE
ENGINEERING DEPARTMENT
PAY
POSITION RANGE GRADE
City Engineer 57,802/104,397 84E
Engineering Technician 26,291/47,485 23
Construction Inspector 26,291/47,485 23
Administrative Assistant 24,071/43.474 20
traffic Technician 22,661/40,929 18
temporary Part-Time
F/T/E Projected Proposed
POSITION YEARS Expense Budget
02-03 03-04 04-05 FY 03-04 FY 04-05
1.00 1.00 1.00 $ 72,700 $ 76,800
1.00 1.00 1.00 33,325 35,000
2.00 2.00 2.00 72,250 77,000
1.00 1.00 1.00 31,624 33,000
1.00 1.00 1.00 31,624 33,000
1.50 1.00 2.00 26,550 26,550
7.50 7.00 8.00
TOTAL SALARIES
Overtime
FICA Taxes
Clothing Allowance
Deferred Compensation
Group Health Insurance Premium
Dependant Health Ins Premium'
Employee Assistance Program
Workers Comp Insurance
Total Personal Services
$ 268,073 $ 281,350
2,000 2,000
20,644 21,707
400 400
21,897 23,148
38,652 47,147
10,671 13,232
161 161
47,344 51,855
$ 409,842 $ 441,000
CAPITAL OUTLAY SCHEDULE
ENGINEERING DEPARTMENT
Priority
Number Description
1 Laser Level
2 Computer
3 Laser Printer
EXPENDITURES PER FISCAL YEAR
2004-05 2005-06 2006-07 2007-08 2008-09 TOTAL
$ 3,200 $ $ $ $ $ 3,200
1,100 1,560 2,660
1,500 1,500
$ 3,200 $ 2,600 $ 1,560 $ $ $ 4,160
Equipment purchased in prior year:
Replacement Truck
Computer
$ 34,289
2,003
$ 36,292
81
]CITY OF SEBASTIAN, FLORIDA 2004/2005 ANNUAL BUDGET]
ENGINEERING DEPART/V[ENT
Code: 010051
FY 04/05
Actual City Mgr.
Account FY 01/02 FY 02/03 FY 03/04 to FY 03/04 Proposed
Number Description Actual Actual Budget 03/31/04 Proiected Budget
PERSONAL SERVICES
511200 Regular Salaries 225,733 255,115 241,522 111,236 241,523 254,800
511300 Temporary Salaries 0 0 26,550 13,137 26,550 26,550
511400 Overtime 3,226 3,995 2,000 1,596 2,000 2,000
'512100 FICA Taxes 16,299 18,104 20,644 9,234 20,644 21,707
512215 Clothing Allowance 400 400 400 400 400 400
512225 Deferred Compensation 16,113 30,790 21,897 10,261 21,897 23,148
512301 Group Health Insurance Premium 22,549 26,467 38,652 19,043 38,652 47,147
512305 Dependant Health Ins Premium 6,173 9,074 10,671 5,336 10,671 13,232
512309 Employee Assistance Program 127 138 161 69 161 161
512400 Worker's Comp Insurance 0 37,760 47,344 35,486 47,344 51,855
TOTAL PERSONAL SERVICES 290,620 381,843 409,841 205,798 409,842 441,000
OPERATING EXPENDITURES
533150 Engineering Services 3,196 1,035 14,900 100 10,000 10,000
533480 Temporary Employment Serv/ce 0 9,222 5,000 0 5,000 5,000
534000 Travel andPer Diem 177 965 1,500 865 1,500 1,500
534101 Telephone 956 876 1,350 894 1,700 1,600
534105 Cellular Telephone 920 3,684 3,000 1,453 3,000 3,500
534110 Internet Services 0 0 175 89 200 200
534120 Postage 361 357 150 38 150 100
534130 Express Mail 52 196 75 0 75 50
534310 Electric 0 983 1,200 456 1,100 1,000
534620 R & M-Veh/cles 1,341 804 1,200 644 1,200 1,000
534630 R & M - Office Equipment 154 149 594 0 300 300
534640 R & M-Operating Equipment 44 116 900 81 1,120 300
534650 R&M-Radio 220 48 250 0 250 0
535200 Departmental Supplies 5,538 6,211 4,300 2,467 4,300 4,300
535210 Computer Supplies 1,126 1,040 1,387 558 1,300 1,100
535230 Small Tools and Equipment 1,011 2,238 700 547 966 700
535260 Gas and Oil 2,127 3,048 3,000 1,817: 3,634 3,600
535270 Uniforms and Shoes 410 533 600 27 500 500
535410 Dues and Memberships 158 391 800 160 800 800
535420 Books and Publications 272 209 450 308 450 500
535450 Training and Education 1,487 300 1,500 1,292 2,584 2,500
TOTAL OPERATING EXPENDITURES 19,550 32,405 43,031 11,796 40,129 38,550
CAPITAL OUTLAY
606400 Vehicles and Equipment 13,025 2,642 36,289 2,003 36,293 3,200
TOTAL CAPITAL OUTLAY 13,025 2,642 36,289 2,003 36,293 3,200
TOTAL ENGINEERING 323,195 416,890 489,161 219,597 486,264 482,750
82
IciTY 0F SEBAST , FL0mDA 200 /2005 ANNu BUDGE
ENGINEERING DEPARTMENT
STORMWATER UTILITY DIVISION
The Stormwater Division is responsible for the control and maintenance of the City's stormwater drainage system
consisting of 280 lane miles of swales, 50 miles of channels, 9 m/les of canals and 275 catch basins and culvert
structures. It is also the responsibility of the Stormwater division to enforce compliance with Federal NPDES
regulations, as well as improvement of the stormwater runoff water quality prior to discharge into the Sebastian River
and Indian River Lagoon in accordance with the Master Stormwater Management Plan.
FISCAL YEAR 2004 ACCOMPLISHMENTS
Applied to St. John's River Water Management District and Florida Department of Environmental Protection
for matching fund grants to implement structural stormwater projects to improve water quality.
Initiated stormwater public education program consistent with NPDES requ'trements.
Successfillly acquired $5.6M in Stormwater Revenue Bonds.
Successfully negotiated continuing engineering contract with two (2) stormwater engineering firms to design,
permit and construct Master Stormwater Management Plan projects.
Completed major swale rehabilitation in the following areas: Esterbrook, Columbus, Toledo, Seagrape,
Carnation and Autumn.
Continued replacement of failing road crossing pipes in conjunction the road paving projects.
Completed swale rehabilitation in the Barber Street / Schumann Drive and George Street area in conjunction
with sidewalk installation program
FISCAL YEAR 2005 GOALS AND OBJECTIVES
> Complete the engineering desigu and permitting for the Master Stormwater Management Plan projects.
~ Bid and begin construction of the Master Stormwater Management Plan projects.
PERFORMANCE MEASURES
Actual Actual Budget Projected
Performance Indicators 2001/2002 2002/2003 2003/2004 2004/2005
Miles of swales N/A 280.0 280.0 280.0
Linear feet of swales reconstructed N/A 20,850 22,000 22,000
Miles of ditches maintained N/A 50.0 50.0 50.0
Catch basin and culverts maintained N/A 250 275 275
Linear feet Main Ditches reconstructed N/A 35,100 36,640 36,640
Road Crossing Pipes N/A 30 30 30
83
PROGRAM BUDGET DESCRIPTION FOR THE STORMWATER UTILITY DIVISION
STAFF1NG NATURE OF ACTIVITY
03-04 04-05
60.00V 60.00%1 Drainage Maintenance - Clean and spray stormwater swales, ditches and canals. Maintain 9
miles of large canals. Maintain 50 miles of ditcheh ~;wgl¢~ ~pd side yard ditches.
30.00~ 30.00~ Catch basins, Manholes and Culverts - Hand clean and mow small drainage ditches. Maintain
150 catch basins and large/small culverts.
10.00% 10.00~ General Administration - Preparation of budget, update service records. Malntoin equipment
records. Review contracts and constraation drawings on City contract work. Meet with public as
Inecessary. Coordinate employee training and education.
100.00% 100.00%
ENGINEERING DEPARTMENT
STORMWATER DIVISION BUDGET SUMMARY
Fhe Fiscal Year 2004-2005 proposed budget for the Sturrnwater Utility is $1,044~205. This compares to the 2003-04
projected expenditures of $869,810, a increase of $174,395 or 20%.
FY 04-05
Amended Projected City Mgr.
FY 01-02 FY 02-03 FY 03-04 FY 03~04 Proposed
Actual Actual Budget Expenditures Budget Difference
?ersonal Services N/A $ 455,126 $ 555,753 $ 549,723 $ 642,795 $ 93,072
3perating Expenses N/A 219,022 366,322 315,050 317,351 2,301
2apital Outlay N/A 139,759 9,000 5,037 84,059 79,022
total N/A $ 813,907 $ 931,075 $ 869,810 $ 1,044,205 5; 174,395
FY 04-05
Major Current Level Changes from
~003-04 Projected Expenditures: Difference
t. Personal Services - Increase mainly due to an estimated 24% increase in health insurance premiums, an
~ddition of one (1) full-time Maintenance Worker III, a 5.5% increase for CWA employees per the CWA
~3nion Contract and exempt employees per Management Benefit Package, and an /nerease in deferred
:ompensation and worker's compensation premiums which is wage driven. $ 93,072
Operating Expenses - Net increases in printing and binding tbr public education mandated by NPDES,
!and pest & weed control. $ 2,301
3. Capital Outlay - Increase due to Crew Cab Service Truck and Kaiser Skid Loader (7 year capital lease). $ 79,022
84
l iTY OF SEBAsTiAN, FLORIDA 2004/2005 A NNUAL BUDGE
PERSONAL SERVICES SCHEDULE
STORMWATER UTILITY DIVISION
PAY
POSITION RANGE GRADE
Stormwater Engineer 44,468/80,315 37E 1.00
Maintenance Supervisors 27,915/50,418 25 3.00
Maintenance Worker III 22,661/40,929 18 4.00
Maintenance Worker II 21,396/38,644 16 3.00
Maintenance Worker I 20,131/36,358 14 1.00
Maintenance Worker III NEW POSITION 0.00
Ffr/E Projected Proposed
POSITION YEARS Expense Budget
02-03 03-04 04-05 FY 03-04 FY 04-05
1.00 1.00 $ 46,300 $ 49,000
2.00 2.00 73,250 80,000
6.00 6.00 I70,721 i78,500
2.00 2.00 44,625 46,500
1.00 1.00 19,125 21,500
0.00 1.00 23,500
12.00 12.00 13.00
TOTAL SALARI]gS $ 354,021 $ 399,000
Overtime 4,500 4,500
FICA Taxes 27,425 30,960
Clothing Allowance 1,100 1,200
Deferred Compensation 32,265 36,423
Group Health Insurance Premium 68,158 92,917
Dependant Health Ins Premium 8,425 8,012
Employee Assistance Program 276 300
Worker's Comp Insurance 53,553 69,483
Total Personal Services $ 549,723 $ 642,795
CAPITAL OUTLAY SCI-[EDULE
STORMWATER UTILITY DIVISION
Priority
Number Description
1 Crew Cab Service Truck
2 Kaiser Skid Loader
(Funded by DST)
3 Merlzie & Brush Truck
4 Computer
5 Dump Truck
6 Badger Replacement
7 Dozer
EXPENDITURES PER FISCAL YEAR
2004-05 2005-06 2006-07 2007-08 2008-09 TOTAL
$ 24,500 $ 26,000 $ $ $ $ 50,500
59,559 59,559 59,559 59,559 59,559 297,795
45,000 45,000 45,000 45,000 180,000
1,560 1,560
120,000 120,000
225,000 225,000
110,000 110,000
$ 84,059 $ I30,559 $ 226,119 $ 329,559 $ 214,559 $ 984,855
Equipment purchased in prior year:
Flat Bed Replacement
Bush Hog Box Blade
$ 4,058
729
"~ 4,787
85
BUDGE
ENGINEERING DEPARTMENT
STORMYVATER UTILITY DIVISION
Code: 010053
Number Description
PERSONAL SERVICES
511200 Regular Salaries
511400 Overtime
512100 FICA Taxes
512215 Clothing Allowance
512225 Deferred Compensation
512301 Group Health Insurance Premium
512305 Dependant Health Ins Premium
512309 Employee Assistance Program
512400 Worker's Comp Insurance
TOTAL PERSONAL SERVICES
OPERATING EXPENDITURES
533150 Engineering Services
533400 Other Contractural Services
533420 Pest/Weed Control/Mowing
533425 Contract Mowing Services
534000 Travel and Per Diem
534101 Telephone
534105 Cellular Telephone
534110 Internet Services
534120 Postage
534130 Express Mail
534310 Electric
534320 Water/Sewer
534380 Trash Pickup/Hauling, Etc.
534400 Rents and Leases
534420 Equipment Leases
534620 R & M-Vehicles
534630 R & M - Office Equipment
534640 R & M-Operating Equipment
534650 R & M-Radio
535200 Departmental Supplies
535210 Computer Supplies
535230 Small Tools and Equipment
535260 Gas and Oil
535270 Uniforms and Shoes
535275 Safety Equipment
535310 Road Materials & Supplies
535320 Sod
535350 Cement
535355 Culvert Pipe
535410 Dues and Memberships
535420 Books and Publications
535450 Tr~ming and Education
TOTAL OPERATI/~G EXPENDITURES
CAPITAL OUTLAY
606400 Vehicles and Equipment
TOTAL CAPITAL OUTLAY
TOTAL STORMWATER UTILITY
FY01/02 FY02/03
Actual Actual
N/A 311,129
N/A 5,337
N/A 23,523
N/A 1,129
N/A 27,417
N/A 40,354
N/A 8,582
N/A 255
N/A 37,400
N/A 455,126
N/A 2,053
N/A 1,625
N/A 27,005
N/A 43,740
N/A 1,718
N/A 162
N/A 1,271
N/A 0
N/A 0
N/A 11I
N/A 1,435
N/A 48I
N/A 1,980
N/A 990
N/A 2,606
N/A 2,369
N/A 149
N/A 24,291
N/A 359
N/A 3,053
N/A 338
N/A 1,553
N/A 19,052
N/A 3,382
N/A 549
N/A 3,598
N/A 36,822
N/A 12,456
N/A 20,163
N/A 123
N/A 206
N/A 5,382
N/A 219,022
N/A 139,759
N/A 139,759
N/A 813,907
FY 03/04
Budget
354,021
4,500
27,425
1,100
32,265
68,158
8,425
276
59,583
555,753
0
24,900
100,700
102,160
1,000
225
1,500
25
50
250
1,200
600
3,500
990
2,000
2,500
0
20,000
2,000
3,000
300
2,500
17,000
4;005
1,500
5,000
25,000
15,000
15,000
300
200
13,917
366,322
9,000
9,000
931,075
Actual
to
03/31/04
159,056
2,541
12,234
1,000
14,029
30,429
3,394
132
44,660
267,475
0
22,512
14,250
36,443
40
146
674
13
0
0
69O
121
2,066
533
1,137
1,961
0
14,024
244
2,459
187
1,687
10,430
1,312
604
4,015
20,666
11,096
10,352
110
0
3,445
161,217
0
0
428,692
FY03/04
Proiected
354,02I
4,500
27,425
1,100
32,265
68,158
8,425
276
53,553
549,723
0
24,900
50,000
102,160
1,000
225
1,350
25
50
100
1,400
250
4,000
990
2,000
3,000
0
25,000
500
3,500
4001
2,5001
21,000
3,000
1,200
5,000
25,000
15,000
15,000
300
2O0
6,000
315,050
5,0371
5,037'
869,810
FY 04/05
City Mgr.
Proposed
Budget
399,000
4,500
30,960
1,200
36,423
92,917
8,012
300
69,483
642,795
0
0
100,700
79,000
1,261
225
1,350
25
50
250
1300
250
4,000
990
2,000
3,000
250
25,000
500
3,500
400
2,500
21,000
3,000
1,200
5,000
25,000
17,000
15,000
300
200
3,000
317~51
84,059
84,059
1,044,205
86
PUBLIC WORKS DEPARTMENT
ROADS AND MAINTENANCE DMSION
The Roads and Maintenance Division is responsible for the repair and maintenance of the public streets and fight-of-
ways, all City-owned facilities and the administration of several contracts related to maintaining these facilities, and
public infrastructures such as, docks, piers, boat romps, and sidewalks, as well as, provide heavy construction support
to other departments as needed.
FISCAL YEAR 2004 ACCOMPLISHMENTS
Established regular maintenance program for city buildings (on-going).
Established regular maintenance program for city structures, docks, piers and ramps (on-going).
Improved street maintenance program for potholes, edging, sweeping, vacuuming, curbing and sidewalks (on-
going).
Assisted other departments as needed.
Continued in-house training program.
FISCAL YEAR 2005 GOALS AND OBJECTIVES
Above accomplishments are on-going and will carry over to this year.
PERFORMANCE MEASURES
Actual Actual Budget Projected
Performance Indicators 2001/2002 2002/2003 2003/2004 2004/2005
Miles of Paved Roads 151.0 156.0 156.0 156.0
Parking Lots Maintained 9 14 14 16
Miles of Swales 280 N/A N/A N/A
Linear Feet of Swales Reconstructed 10,000 N/A N/A N/A
Miles of Ditches Maintained 50 N/A N/A N/A
Catch Basins and Culverts Maintained 248 N/A N/A N/A
Miles of Sidewalks Maintained N/A 20 22 22
87
[CITY OF SEBASTIAN, FLORIDA 2004/2005 ANNUAL BUD E
PROGRAM BUDGET DESCRIPTION FOR THE ROADS AND MAINTENANCE DIVISION
STAFFING NATURE OF ~ CTIVITY
03-04 04/05
30.00~ 30.00% Streets and Alleyways - Maintain 150 miles of paved streets. Maintain 7 (seven) municipall3
owned parking areas. Perform repairs to streets and roadways that are damaged due tc
deterioration.
50.00°A 50.00% General Maintenance - Buildings, docks, piers, sidewalks, etc.
10.00°A 10.00% General Administration - Preparation of budget, update service records. Maintain equipmem
records. Review contracts and construction drawings on City Contract work Meet with public as
necessary. Coordinate employee training and education.
I0.00°~ 10.00°A Assisting other City Departments - Lift heavy material with cranes, repair roadways and
sidewalks following storm damage, transport heavy equipment and supplies to work-sites and
grade parks and ballfields.
100.00% 100.00%
ROADS AND MAINTENANCE DMSION BUDGET SUMMARY
liae l, lscal Year 2004-2005 propnseO t~uaget ~:or the Koads and Maintenance Dlvtslon ls $1,020,990. 'flus compares to
~e 2003-04 projected expenditures of$902,112, an increase of $124,778 or 13.8%.
FY 04-05
Amended Projected City Mgr.
FY 01-02 FY 02-03 FY 03-04 FY 03-04 Proposed
Actual Actual Budget Expenditures Budget Difference
?ersonal Services $ 979,881 $ 681,597 $ 756,464 $ 756,464 $ 828,103 $ 7i,639
Operating Expenses 222,992 145,990 140,479 129,248 166,387 37,139
Capital Outlay 83,246 26,101 16,500 16,500 32,500 16,000
Total $ 1,286,119 $ 853,688 $ 913,443 $ 902,212 $ 1,026,990 $ 124,778
FY 04-05
Major Current Level Changes from
FY 2003/04 Projected Expenditures Difference
1. Personal Services - Increase mainly due to an estimated 24% increase in health insurance premiums, a
5.5% aroma[ increase for CWA employees per CWA Union Contract and exempt employees per
Management Benefit Package, and an increase in deferred compensation amd worker's compensation
which are wage driven. $ 71,639
2. Operating Expenses - Increase mainly due to increase in electricity charges due to the new City Hall
Complex as well as increase in gas and oil prices. $ 37,139
3: Capital Outlay - Increase mainly due to the addition ora generator, trailer and maintenance work boat
funded by discretionary sales tax. $ 16,000
88
]CITY OF SEBASTIAN, FLORIDA 2004/2005 ANNUAL BUDGET]
?ERSONAL SERVICES SCHEDULE
ROADS AND MAINTENANCE DMSION
PAY
POSITION RANGE
Public Works Director 57,802/104,397
Public Works Superintendent 39,732/71,760
Administrative Supervisor
Maintenance Supervisors
Maintenance Worker III
Maintenance Worker II
Maintenance Worker I
~dmmistrative Aide
Zlerical Assistant II (P/T)
27,915/50,418
27,915/50,418
22,661/40,929
21,396/38,644
20,131/36,358
20,772/37,516
20,704/37,393
FFf/E Projected Proposed
POSITION YEARS Expense Budget
GRADE 02-03 03-04 04-05 FY 03-04 FY 04-05
Overtime
FICA Taxes
84E 1.00 1.00 1.00 $ 71,800 $ 77,700
35E 1.00 1.00 1.00 51,525 56,700
25 1.00 1.00 1.00 38,625 41,300
25 2.00 2.00 2.00 63,249 67,000
18 2.00 2.00 2.00 56,624 60,000
16 2.00 3.00 3.00 80,348 83,500
14 5.00 4.00 4.00 101,874 107,500
16 1.00 0.00 0.00 -
15 0.50 0.50 0.50 14,062 14,500
15.50 14.50 14.50
TOTAL SALARIES $ 478,107 $ 508,200
4,000 6,000
36,858 39,420
1,100 1,100
42,102 45,072
89,269 109,179
30,899 38,314
323 323
73,806 80,495
Clothing Allowance
Deferred Compensation
Group Health Insurance Premium
Dependant Health Ins Premium
Employee Assistance Program
Workefs Comp Insurance
Total Personal Services
$ 756,464 $ 828,103
CAPITAL OUTLAY SCHEDULE
t~OAD~ AND MAIIN 1 EIN.zk~4~I~ DIVI~IOIN
Priority
Number Description
1 Generator
2 Trailer
3 Maintenance / Work Boat
(Funded by DST)
4 Brush Track
(Funded by DST)
5 Replacement Truck
Equipment purchased in prior year:
Pick Up Truck
EXPENDITURES PER FISCAL YEAR
2004-05 2005-06 2006-07 2007-08 2008-09 TOTAL
$ 16,000 $ $ $ - $ $ 16,000
4,500 4,500
12,000 12,000
90,000 90,000
22,000 22,000
$ 32,500 $ 112,000 $ $ - $ $ 144,500
$ 12,020
$ 12,020
89
PUBLIC WORKS DEPARTMENT
ROADS AND MAINTENANCE DMSION
Code: 010052
Account
Number Description
PERSONAL SERVICES
511200 Regular Salaries
511400 Ov~ue
512100 FICA Taxes
512215 Clothing Allowance
512225 Deferred Compensation
512301 Group Health Insurance Premium
512305 Dependant Health Ins Premium
512309 Employee Assistance Program
512400 Worker's Comp Insurance
TOTAL PERSONAL SERVICES
OPERATI31G EXPENDITURES
533400 Other Conlractual Services
533410 Environmental Services
533415 Janitorial Services
533420 PesffWeed Control/Mowing
534000 Travel and Per Diem
534101 Telephone
534105 Cellular Telephone
534110 Internet Services
534120 Postage
534310 Electric
534320 Water/Sewer
534380 Trash Pickup/Hanling, Etc.
534400 Rents and Leases
534410 Pagers
534420 Equipment Leases
534610 R & M - Buildings
534620 R & M-Vehicles
534630 R & M-Office Equipment
534640 R & M-Operating Equipment
534650 R & M-Radio
!534830 Special Event
535200 Depar~anental Supplies
535210 Computer Supplies
535220 Cleaning Supplies
535230 Small Tools and Equipment
535250 Building Supplies
535260 Gas and Oil
535270 Uniforms and Shoes
535275 Safety Equipment
535310 Road Materials & Supplies
535350 Cement
535410 Dues and Memberships
535420 Books and Publications
535450 Training and Education
TOTAL OPERATING EXPENDITURES
CAPITAL OUTLAY
606400 Vehicles and Equipment
TOTAL CAPIT~L OUTLAY
TOTAL ROADS & DRAINAGE
FY 01/02
Actual
699,446
24,353
52,960
2,000
63,561
106,972
29,952
637
0
979,881
5,238
368
409
25,172
3,195
1,239
1,343
0
96
5,970
5,293
1,121
14,154
2,104
0
10,974
2,793
3,745
39,644
1,098
0
15,748
0
6,820
10,589
,2,401
24,143
7,040
1,355
12,521
15,081
276
175
2,887
222,992
83,246
83,246
1,286,119
FY 02/03
Actual
454,745
30,672
35,209
700
42,522
64,767
21,050
361
31,571
681,597
1,687
350
0
1,295
5,211
449
3,166
0
48
7,940
1,346
10,191
990
0
597
27,712
3,151
5
15,115
1,329
0
12,610
0
8,265
8,594
2,212
13,699
3,912
607
6,474
5,986
536
193
2,320
145,990
26,101
26,101
853,688
FY 03/04
Budget
478,107
4,000
36,858
1,100
42,102
89,269
30,899
323
73,806
756,464
32,500
300
450
1,152
3,250
1,625
3,938
100
100
10,520
1,924
2,500
990
0
1,500
7,000
2,850
591
12,570
1,300
0
6,998
591
7,500
7,250
1,200
11,500
4,950
1,000
5,000
5,000
330
25O
3,750
140,479
16,500
16,500
913,443
Actual
to
03/31/04
224,362
3,377
16,133
1,000
19,726
43,982
15,272
173
55,318
379,343
100
0
96
508
1,873
1,037
1,644
51
11
743
121
946
705
0
0
6,667
921
0
8,106
1,179
0
3,525
174
3,670
1,623
239
7,834
1,509
497
1,627
3,583
330
30
96O
50,309
0
0
429,652
FY 03/04
Proiected
478,107
4,000
36,858
1,100
42,102
89,269
30,899
323
73,806
756,464
25,000
100
20O
1,150
4,000
2,000
3,938
100
50
2,000
500
2,500
990
0
600
10,000
2,000
200
12,570
1,500;
0
7,000
300
7,500
7,250
t,000
15,670
4,950
1,000
4,000
%O00
330
100
3,750
129,248
16,500
16,500
902,212
FY 04~05
City Mgr.
Proposed
Budget
508,200
6,000
39,420
1,100
45,072
I09,179
38,314
323
80,495
828,103
0
100
62,000
1,500
3,324
2,000
3,938
100
50
10,520
1,000
2,500
800
0
60O
8,000
2,000
300
12,570
1,000
1,000
7,000
300
7,500
5,000
1,000
15,000
4,000
1,000
3,500
7,000
330
100
1,355
166,387
32,500
32,500
1,026,990
90
]CITY OF SEBASTIAN, FLORIDA 2004/2005 ANNUAL BUDGETi
PUBLIC WORKS DEPARTMENT
CENTRAL GARAGE DIVISION
With a staff of three (3) c~mployees the Central Garage Division develops, manages and provides vehicle and
equipment maintenance services for all City-owned vehicles and eqmpment, with the exception of the Golf Course.
Th/s includes 97 vehicles, 45 units of major equipment and 98 units of smaller equipment and tools.
FISCAL YEAR 2004 ACCOMPLISHMENTS
Prepared a plan for disaster preparedness of garage vehicles and equipment.
Increase in level of service by repairing the police department vehicle light bars and other electrical rep~ m
house. This type of service was outsourced at $80. per hour compared to the City Garage's rate of $25. per
hour.
Successfully accomplished Continued Employee Education and Training Program. Staffwas t~med on
hydraulics, engine scanner equipment and brakes.
Improved the garage's operating efficiency and effectiveness by acquiring transmission fluid exchanger and
hydraulic hose crimper equipment.
Established a list of City emergency vehicles and equipment that are essential for each department to operate
in the event of emergency.
Continued to maintain unleaded and diesel fuel facilities in accordance with E.P.A. requirements and assuring
fuel is always available to meet the City's fleet needs.
FISCAL YEAR 2005 GOALS AND OBJECTIVES
Follow up on development and preparedness of Emergency Disaster Plan.
To assess condition o£ garage emergency equipment, and plan to install Police Departments generator at the
City compound.
Continue the implementation of the Shop Equipment Modernization Program to increase the level of quality
and sewice.
Continue employee education and trainuig, and develop and A.S.E. Ce~ctification program.
To maintain fueling facilities and assure E.P.A. compliance.
Continue to develop, increase and maintain good fleet management to assure the City stays fully operational.
PERFORMANCE MEASURES
Actual Actual Budget Projected
Performance Indicators 2001/2002 2002/2003 2003/2004 2004/2005
Number of Vehicles Maintained 74 86 97 100
Number of Heavy Equipment Maintained 44 43 45 47
Number of Light Equipment Maintained 83 95 98 102
Preventive Mimtenance Services 275 292 275 300
Road Service Calls 340 355 350 250
Completed Service Requests 1265 1233 1275 1100
91
CITY OF SEBASTIAN, FLORIDA 2004/2005 ANNUAL B DGETI
PROGRAM BUDGET FOR THE CENTRAL GARAGE DMSION
STAFFING NATURE OF ACTIV17T
03-04 04-05
5.00°A 10.00% Administration of City Flee._._~t Management Program - Supervise and dkect 3 employees m
the m'~plemantation of a Fleet Management Program for over 200 pieces of equipment.
Develop and direct the maintenance ora 2~800 sq. fl. maintenance facility.
50.00% 45.00¢ Vehicle Maintenance - Schedule end perform vehicle preventive maintenance, mechanical and
body repair services on all city-owned vehicles and equipment, except Golf Course equipment.
10.00% 10.00°A Order and Parts Processing -Order, receive and stock vehicle repair parts and material
Schedule vehicle sublet re~airs.
5.00% 5.00°A Employee Training - Train 3 employees in new corrective repair procedures, waste disposal,
and Department of Labor Safety Requirements end Standards.
10.00% 10.00% Vehicle Dat_....~a Processing - Data processing of work orders, issue slips, purchase orders ant
~arts. Maintain computerized parts and tools inventory.
5.00% 5.00% General Administrative - Preparation of Budget, maintenance of vehicle records and lralnim
records.
5.00% 5.00% Administration of City Fue~l Facility Management Program - Supervise and maintai~
unleaded gasoline and diesel fuel storage and dispensing facilities. Implement, mon/tor ant
maintain Fuel Management System.
5.00~ 5~00% Planning and implementation of Fleet Maintenance Programs - Plan, develop an¢
nnplement programs to modernize facilities, equipment and tools.
5.00% 5.00% General Administrative Program - Implementation of Guidelines for the acquisition ant
replacement of Fleet Assets.
100.00~ 100.00%
CENTRAL GARAGE DIVISION BUDGET SUMMARY
the Fiscal Year 2004-2005 proposed budget for Central Garage is $192,488. This compares to the 2003-04 projected
expenditures of $158,144, an increase of $34,344 or 21.7%.
FY 04-05
Amended Projected City Mgr.
FY 01-02 FY 02-03 FY 03-04 FY 03-04 Proposed
Actual Actual Budget Expenditures Budget Difference
Personal Services $ 113,585 $ 130,574 $ 138,283 $ 138,283 $ 163,444 $ 25,161
Dperating Expenses 17,845 20,676 20,952 18,496 19,904 1,408
Eapital Outlay 11,013 10,600 2,700 1,365 9,140 7,775
Fotal $ 142,443 $ 161,850 $ 161,935 $ 158,144 $ 192,488 $ 34,344
?Y 04-05
Major Current Level Changes f~om
Fiscal Year 2003/04 Projected Expenditures Difference
1. Personal Services - Increase mainly due to an estimated 24% increase in health insurance
premiums, a 5.5% annual increase for CWA employees per CWA Uhion Contract, and an increase in
deferred compensation and wurkefs compensation premium, which are wage driven. $ 25,161
2~ Operating Expenses - Net increase ma/nly due to employee certification for the coming fiscal year. $ 1,408
3. Capita] Outlay - Increase mainly due to the request for AC Service Equipment. $ 7,775
92
{~iTY oF ~E'BA~TIAN, FLORIDA 2004/2005 ANNUAL BUDGETI
PERSONAL SERVICES SCHEDULE
iENTRAL GARAGE DIVISION
PAY
POSITION RANGE GRADE
,arage Supervisor 27,915/50,418 25
Head Mechanic 24,071/43,474 20
Mechanic 21,396/38,644 16
F/T/E Projected Proposed
POSITION YEARS Expense Budget
92-03 03-04 04-05 FY 03-04 FY 04-05
1.00 1.00 1.00 $ 37,124 $ 41,700
1.00 1.00 1.00 27,125 28,800
1.00 1.00 1.00 30,625 34,000
3.00 3.00 3.00
TOTAL SALARIES $ 94,874 $ 104,500
Overtime
FICA Taxes
Clothing Allowance
Deferred Compensation
Group Health Insurance Premium
Dependant Health Ins Premium
Employee Assistance Program
Worker's Comp Insurance
Total Personal Services
1,200 1,200
7,344 8,109
300 300
8,640 9,540
15,357 23,369
3,245 5,05l
69 69
7,254 11,306
$ 138,283 $ 163,444
CAPITAL OUTLAY SCHEDULE
UENTRAL GARAGE
Priority
Number Description
1 AC Service Equipment
2 Engine Scanner Upgrade
3 8HP Air Compressor
4 Car Lift
5 Truck Lift
6 Wheel Balancer
7 Brake Drum & Rotor Lathe
8 Transmission Jack
9 Medis Engine Analyzer
10 Band Saw
2004-05
$ 6,500
1,000
1,640
EXPENDITIJRES PER FISCAL YEAR
2005-06 2006-07 2007-08 2008-09
$ $ $ $
1,100 1,200 1,300 1,400
I0,000
20,000
4,500
1,500
5,000
8,000
TOTAL
$ 6,500
6,000
1,640
10,000
20,000
4,500
5,000
1,500
8,000
8OO
800
$ 9,140 $ 37,900 $ 14,200 $ 1,300 $ 1,400 $ 63,940
93
i iTy OF SEBASTI i FL0 A 2° 4i2°°5 B GET[
CENI'RAL GARAGE DIVISION
Code: 010054
FY 04/05
Actual City Mgr.
Account FY 01/02 FY 02/03 FY 03/04 to FY 03/04 Proposed
Number Description Actual Actual Budget 03/31/04 Projected Budget
PERSONAL SERVICES
51 I200 Regular Salaries 82,436 90,922 94,874 46,009 94,874 104,500
511400 Overtime 1,239 1,793 1,200 0 1,200 1,200
512100 FICA Taxes 6,187 6,889 7,344 3,381 7,344 8,109
512215 Clothing Allowance 300 300 300 300 300 300
512225 Deferred Compensation 7,554 8,344 8,640 4,108 8,640 9,540
512301 Group Health Insurance Premium 12,574 13,215 15,357 9,477 15,357 23,369
512305 Dependant Health Ins Premium 3,226 2,822 3,245 2,037 3,245 5,051
512309 Employee Assistance Program 69 69 69 35 69 69
512400 Worker's Comp Insurance 0 6,221 7,254 5,437 7,254 11,306
TOTAL PERSONAL SERVICES 113,585 130,574 138,283 70,784 138,283 163,444
OPERATING EXPENDrrURES
533400 Other Contractual Services 0 249 500 0 500 250
533410 Environmental Services 115 145 200 45 90 150
534000 Travel and Per Diem 0 655 450 0 450 880
534101 Telephone 1,402 366 625 376 733 790
534105 Cellular Telephone 0 373 1,400 667 1,248 1,165
534110 Internet Access 20 0 50 26 50 50
534310 Electric 1,761 2,618 2,500 1,422 2,725 3,100
534320 Water/Sewer 410 282 450 97 300 350
534380 Trash Pickup/Hauling, Etc. 0 0 0 0 0 0
534610 R &M- Buildings 14 726 200 0 100 100
534620 R&M-Vehicles 109 833 400 149 400 400
564330 R & M- Office Equipment 0 250 497 198 200 200
534640 R & M-Operating Equipment 654 893 1,500 462 1,500 1,500
534650 R & M-Radio 0 0: 0 0 0 0
535200 Departmental Supplies 5,241 5,067 6,080 2,422 5,000 5,000
535210 Computer Supplies 1,365 484 200 59 100 100
535220 Cleaning Supplies 0 0 0 0 0 0
535230 Small Tools and Equipment 3,815 3,22I 2,100 669 1,500 1,524
535250 Building Supplies 198 272 100 0 100 100
535260 Gas and Oil 1,236 1,397 1,400 574 1,400 1,400
535270 Uniforms and Shoes 1,033 1,298 1,200 569 1,200 1,200
535410 Membership & Professional Dues 0 93 0 0 0 0
535420 Books and Publications 297 254 0 0 0 100
535450 Training and Education 175 1,200 1,100 96 900 1,545
TOTAL OPERATING EXPENDITURES 17,845 20,676 20,952 7,831 18,496 19,904
CAPITAL OUTLAY
606400 Vehicles and Equipment 11,013 10,600 2,700 1,365 1,365 9,140
TOTAL CAPITAL OUTLAY 11,013 10,600 2,700 1,365 1,365 9,140
TOTAL CENTRAL GARAGE 142,443 161,850 161,935 79,980 158,144 192,488
94
ICITY OF SEBASTIAN, FLORIDA 2004/2005 ANNUAL BUXmETI
PUBLIC WORKS DEPARTMENT
PARKS AND RECREATION DIVISION
The Parks and Recreation Division is responsible for ail maintenance and upkeep of the City parks and landscape areas
of City properties. Responsibilities include trash removal at fourteen (14) parks, two (2) boat ramps and four (4) piers,
landscaping and turf grass maintenance, planting and removal of trees, shrubs, and tuff and annuals. Provides
irrigation maintenance on all city properties, daily mmntenance of eight (8) baseball/softball fields, four (4)
football/soccer fields, ten (10) tennis comts and median on US I and Schumann Drive. Also provides recreation
programs at the Community Center, Skate Facility, along with Easter Egg Hunt and Halloween parade.
FISCAL YEAR 2004 ACCOMPLISHMENTS
¢' Improved landscaping at city parks.
· / Installed new benches, picnic tables and trash receptacle in city parks.
¢' Developed Filbert St. and George St. parks.
¢' Added recreation program at the Community Center and put on Easter Egg Hunt and Halloween parade.
'/ Eradicated pepper trees on city properties.
¢' Continued quality maintenance and beautification in all parks.
FISCAL YEAR 2005 GOALS AND OBJECTIVES
Continue quality maintenance and beautification of existing parks.
Develop new parks.
Improve landscaping in parks and city properties.
Continue pepper tree eradication on city properties.
Continue to provide recreation programs and improve Easter Egg Hunt and Halloween Parade.
PERFORMANCE MEASURES
Actual Actual Budget Projected
Performance Indicators 2001/2002 2002/2003 2003/2004 2004/2005
Right-of-way Mowing 150 Miles 150 Miles N/A N/A
Large Park Areas 46 Acres 46 Acres 69 Acres 89 Acres
Sports Complex 14 Acres 14 Acres 14 Acres 14 Acres
City Grounds 7 Acres 7 Acres 7 Acres 7 Acres
Medians and Walkways 4 miles 4 miles 5 miles 5 miles
Ditch Mowing 50 miles 50 miles N/A N/A
95
PROGRAM BUDGET DESCRIPTION FOR TI~[E PARKS AND RECREATION DIVISION
STAFFING NATURE OF ~1 CTIV1TY
03-04 04-05
65.00~ 70.00°A Parks - Mow, weed, and edge 50 acres of park land and 9 park locations. Remove trash at all
parks to maintain maximum cleanliness. Fertilization and chemical control of weeds and insects.
5.00oA 5.00°A Active Recreation - Provide fitness gymnastic, yoga and tae kwon do programs at the Communit~
Center.
5.00% 2.509 Playgrounds - Repair and maintain equipment at 3 playground areas.
15.00% 16.00% Ballfields - Fertilization and Pest Control, drag, rake, mow, remove trash, and maintain facilities
at 8 organized-play fields to maintain a safe area of play.
5.00~ 5.00% Landscaping - Trimming, removal, and replacement of trees, plants and sod on all City
properties.
5.00% 1.50% Structural Repairs an. fl Irrigation - Maintain, repair and/or replace buildings, structures and
100.00°/ 100.00%
PARKS AND RECREATION DIVISION BUDGET SUMMARY
The Fiscal Year 2004-2005 proposed budget for Parks & Recreation is $936,369. This compares to the 2003-04
projected expenditures of 5;756,793, a increase of $179,576 or 23.7%.
FY 04-05
Amended Projected City Mgr.
FY 01-02 FY 02-03 FY 03-04 FY 03-04 Proposed
Actual Actual Budget Expenditures Budget Difference
Personal Services $ 436,002 $ 481,921 $ 607,027 $ 607,027 $ 731,756 $ 124,729
Operating Expenses 144,479 147,914 114,693 123,330 124,963 1,633
Capital Outlay 33,025 42,344 26,436 26,436 79,650 53,214
Total $ 613,506 $ 672,179 5; 748,156 $ 756,793 $ 9~6,369 $ 179,57~6
FY 04-05
Major Current Level Changes from
FY 2003/04 Projected Expenditures Difference
1. Personal Services - Increase mainly due to an estimated 24% increase in health insurance premiums,
an addition of two (2) full-time Maintenance Worker I positions, a 5.5% annual increase for CWA
employees per CWA Union Contract and exempt employees per Management Benefit Package, and an
increase in deferred compensation and worker's compensation premiums which are wage driven. $ 124,729
2, Operating Expenses - Net increase results from new budget line items for special events which
include Easter celebration and Halloween Parade as well as increase in park facilities and ground
maintenance costs. $ 1,633
3. Capital Outlay - Increase due to mowers for additional parks as well as capital repairs for various
parks.. $ 53,214
96
ICITY OF SEBX i i FL0mDA 2004)2005 NUAL
PERSONAL SERVICES SCHEDULE
PARKS AND REC DIVISION
FFF/E
POSITION YEARS
Projected Proposed
PAY Expense Budget
POSITION RANGE GRADE 02-03 03-04 04-05 FY 03-04 04-05
Parks Superintendent 39,732/71,760 35E 1.00 1.00 1.00 $ 43,325 $ 45,600
Parks Supervisor 27,915/50,418 25 1.00 1.00 1.00 34,325 36,100
Foreman 25,274/45,648 20 2.00 2.00 2.00 58,250 60,800
Maintenance Worker II 21,396/38,644 16 4.00 4.00 3.00 79,248 84,000
Maintenance Worker I 20,131/36,358 14 3.00 4.00 5.00 104,523 112,000
Recreation Supervisor 19,557/35,322 13 1.00 1.00 1.00 26,725 28,500
Skate Park Attendantso~ 3.00 3.00 3.00 27,000 26,000
?,ecreation Aids~t> 1.50 1.50 1.50 11,500 I 1,000
Maintenance Worker I NEW POSITION 0.00 0.00 2.00 N/A 40,500
16.50 17.50 19.50
TOTAL SALA_RIIgS $ 384,896 $ 444,500
Overtime 6,000 6,000
FICA Taxes 29,904 34,563
Clothing Allowance 1,000 1,300
Deferred Compensation 31,716 37,332
Group Health Insurance Premium 78,520 112,380
Dependant Health Ins Premium 16,859 25,616
Employee Assistance Program 300 346
Worker's Comp Insurance 57,832 69,719
TotalPersonalServices $ 607,027 5; 731,756
Position years represents full time equivalent positions. For Recreation Aides, 1.50 equals lhree temporary
part-time positions, or 1.50 full time equivalent positions. For Skate Park Attendants, 3.00 equals six temporaE
par~-time positions.
CAPITAL OUTLAY SCHEDULE
PARKS AND RECREATION DIVISION
Priority
Number Description
1 Pickup Truck
(Funded by DST)
2 Mowers l-i~r new parks
(Funded by DST)
3 Athletic Mower
(Funded by DST)
4 Backstops (4)
5 Skate Park Repair
6 Fencing Repair
7 New Bleachers RVP
8 Computer
9 lntield Drag Machine
10 Azine TeL Park Developme~
11 Bleachers BSSC
$
EXPENDITURES PER FISCAL YEAR
2004-05 2005-06 2006-07 2007-08 2008-09
$ 13,000 $ $ 30,000 $
7,000 I8,000 40,000
TOTAL
$ $ 43,000
65,000
25,000 25,000
16,000
18,000
8,000
7,500
1,150
Equipment purchased in prior year:
One Pick up Truck
Mower
Mower Deck (2)
10,000
15,000
12,500
16,000
18,000
8,000
7,500
1,150
10,000
15,000
I2,500
79,650 $ 71,500 $ 70,000 $ $ $ 221,150
$ 11,969
7,000
1,836
$ 18,969
97
]CITY OF SEBASTIAN, FLORIDA 2004/2005 ANNUAL BUDGET
PARKS AND RECREATION DMSION
Code: 010057
Account
Number Description
PERSONAL SERVICES
511200 Regular Salaries
511300 Temporary Salaries
511400 Overtime
512100 FICA Taxes
512215 Clothing Allowance
512225 Deferred Compensation
512301 Group Health Insurance Premitun
512305 Dependant Health Ins Premium
512309 Employee Assistance Program
512400 Worker's Comp Insurance
TOTAL PERSONAL SERVICES
OPERATIBIG EXPENDITURES
533400 Other Contractual Services
533425 Contract Mowing Services
533430 Port-O-Let Services
534000 Travel and Per Diem
534101 Telephone
534105 Cellular Telephone
534110 Intemet Services
534120 Postage
534130 Express Mail Charges
534310 Electric
534320 Water/Sewer
534380 Trash Pickup/Hauling, Etc.
534410 Beepers and Pagers
534420 Equipment Leases
534620 R & M-Vehicles
534630 R & M-Office Equipment
534640 R & M-Operating Equipment
534650 R & M-Radio
534680 R & M - Irrigation Systems
534681 R & M - Fencing
534685 R & M - Grounds Maintenance
534686 R & M - Parks Facilities
534700 Printing and Binding
534830 Special Event Expense
535200 Departmental Supplies
535220 Cleaning Supplies
535221 Fertilizer/Chemical Supplies
535230 Small Tools and Equipment
535260 Gas and Oil
535270 Uniforms and Shoes
535275 Safety Equipment
535410 Dues and Memberships
535420 Books and Publications
535450 Training and Education
TOTAL OPERATI31G EXPENDITURES
CAPITAL OUTLAY
606400 Vehicles and Equipment
TOTAL CAPITAL OUTLAY
TOTAL PARKS AND RECREATION
FY 01/02
Actual
318,567
0
7,423
23,718
1,000
26,076
45,597
13,369
252
0
436,002
586
32,854
301
527
2,176
720
0
0
0
28,590
1,955
3,291
0
531
1,947
0
19,815
649
3,718
1,611
10,174
9,186
0
0
772
162
7,908
1,686
11,616
2,970
0
388
177
169
144,479
33,025
33,025
613,506
FY02/03
Actual
328,938
0
10,337
25,177
1,175
25,814
47,661
8,898
267
33,654
481,921
6,597
3,075
0
1,245
6,852
1,904
0
90
19
32,078
1,849
2,867
0
199
2,351
0
11,609
451
2,642
29
18,251
9,516
676
0
4,470
478
8,906
14,639
I0,701
4,349
551
403
140
977
147,914
42,344
42,344
672,179
FY03/04
Budget
384,896
0
6,000
29,904
1,000
31,716
78,520
16,859
300
57,832
607,027
3,000
2,183
0
1,000
4,200
1,380
75
0
0
34,866
2,520
1,000
0
30O
2,000
131
10,000
500
2,500
800
8,470
10,198
4O0
0
3,000
800
6,700
2,000
9,000
6,100
700
370
0
500
114,693
26,436
26,436
748,156
Actual
to
03/31104
175,098
0
3,736
13,082
1,000
14,216
36,718
8,630
144
43,347
295,971
1,401
1,177
0
1,030
2,476
849
38
66
0
20,324
1,076
983
0
260
1,439
0
6,463
94
540
15
7,763
8,264
31
0
2,305
0
4,529
1,932
4,666
3,263
0
260
27
693
71,964
1,836
1,836
369,771
FY 03~04
Projected
384,896
0
6,000
29,904
1,000
31,716
78,520
16,859
300
57,832
60%027
3,000
3,000
0
1,500
4,952
2,760
75
0
0
34,866
2,152
1,966
0
520
2,878
0
12,926
400
1,080
400
9,000
11,000
200
0
3,000
400
6,700
3,000
9,332
6,526
500
370
27
8O0
123,330
26,436
26,436
756,793
City Mgr.
Proposed
Budget
407,500
37,000
6,000
34,563
1,300
37,332
112,380
25,616
346
69,719
731,756
3,000
0
0
1,318
5,000
2,800
75
0
0
40,000
3,000
2,000
0
500
2,000
0
10,000
400
1,500
0
9,000
I1,000
200
2,000
1,000
400
8,000
3,000
10,000
7,000
500
370
0
900
124,963
79,650
79,650
936,369
98
ITY OF SEBASTIAN, FLORIDA 2004/2005 ANNUAL BUDGET
PUBLIC WORKS DEPARTMENT
CEMETERY DIVISION
The Cemetery Division is responsible for the maintenance, upkeep, and beautification of the Sebastian Cemetery that
encompasses 9.34 acres of grass, trees, and hedges that are under a perpetual care clause purchased along with burial
spaces by Sebastian residents. The staff is responsible for the location of bur/al sites for sales, internment, assistance
in locating burial spaces of family members, friends, and staff from funeral homes and monument companies.
Responsibilities also include record administration and adhering to ordinances, rules and regulations.
FISCAL YEAR 2004 ACCOMPLISHMENTS
,/ In the process of updating and compiling Cemetery information to software for records (on-going)
,/ Maintained and cared for the Cemetery (on-going).
· / Completed purchase of new track.
FISCAL YEAR 2005 GOALS AND OBJECTIVES
Continue to maintain and care for the Cemetery to meet the needs for the Sebastian residents.
Continue updating Cemetery information system.
PERFORMANCE MEASURES
Actual Actual Budget Projected
Performance Indicators 2001/2002 2002/2003 2003/2004 2004/2005
Cremains, including inches 22 29 35 30
Burials 52 43 39 44
Operating cost per burial $169 $264 $353 $322
Acres of property maintained 9.34 9.34 9.34 9.34
Operating cots per acre maintained $5,645 $7,301 $8,854 $9,087
PROGRAM BUDGET DESCRIPTION FOR THE CEMETERY DIVISION
STAFF1N G NATURE OF A CTIV1TIz
03/04 04-05
60.00% 60.00% Cemetery Ground Maintenance - Maintain 9.34 acres of grounds through improved scheduling
of mowing, trimrmng, and general cleanup. Assist with sales and locations of burial spaces and
assist citizens and visitors in locating burial spaces of family members and friends. Removal an~
trimming of unsightly trees to enhance appearance and increase safety. Continue to appl:
chemicals and fertilizer to improve the overall appearance of the Cemetery. Perfom
beautification projects such as planting trees and bushes to enhance appearance.
10.00°A 10.00% Public Relations - Assist with sales and locations of burial spaces and assist citizens and visiton
in locating burial spaces of family membem and friends.
20.O0*A 20.00% Administration - Assist in record keeping~ bills proeessing~ sales and products.
10.O0°A 10.00% Burials - Markings for gravediggers, policing area for ants, checking flowers and parking cars.
100.O0°A 100.00%
99
i i¥¥ 0r sEBxsTiAN, L0mDA 20'°4)2°05 ANNUAL BUDGl TI
CEMETERY DIVISION BUDGET SUMMARY
The Fiscal Year 2004-2005 proposed budget for the Cemetery is $143,390. This compares to the 2003-04 projectex
expenditures orS 137,190, an increase of $6,200 or 4.5%.
FY 04-05
Amended Projected City Mgr.
FY 01/02 FY 02/03 FY 03/04 FY 03/04 Proposed
Actual Actual Budget Expenditures Budget Difference
$ 72,577 $ 94,829 $ 104,698 $ 104,398 $ 122,014 $ 17,616
I5,289 17,761 16,412 16,292 18,376 2,084
1,060 16,500 16,500 3,000 (13,500
$ 87,866 $ 113,650 $ 137,610 $ 137,190 $ 143,390 $ 6,200
Personal Services
Operating Expenses
Capital Outlay
Total
FY 04-05
Major Current Level Changes from
FY 2003/04 Projected Expenditures Difference
1. Personal Services - Increase mainly due to an estimated 24% increase in health insurance
premiums, a 5.5% annual increase for CWA employees per CWA Union Contract, and an increase in
Jeferred compensation and worker's compensation premiums which are wage driven. $ 17,616
L Operating Expenses - Net increase results from Cemetery marker maintenance. $ 2,084
D4. $ (13,500)
PERSONAL SERVICES SCHEDULE
CEMETERY DIVISION
Ffr/E Projected Proposed
PAY POSITION YEARS Expense Budget
POSITION RANGE GRADE 02-03 03-04 04-05 FY 03-04 FY 04-05
Cemetery Supervisor 27,915/50,418 25 1.00 1.00 1.00 $ 42,625 $ 46,000
Maintenance Worker I 20,131/36,358 14 1.00 1.00 1.00 27,125 29,000
2.00 2.00 2.00
TOTAL SALARIES $ 69,750
$ 75,000
Overtime 879 900
FICA Taxes 5,399 5,822
Clothing Allowance 200 200
Deferred Compensation 6,352 6,849
Group Health Insurance Premium 10,274 15,608
Dependant Health Ins Premium 3,325 5,137
Employee Assistance Program 46 46
Worker's Comp Insurance 8,173 12,452
'lotal Personal Services ;b 104,3~9~ ~ 12;2,014
100
ICITY OF SEBASTIAN, FLORIDA 2004/2005 ANNUAL BUDGET[
CAPITAL OUTLAY SCHEDULE
CEMETERY DIVISION
Priority EXPENDITURES PER FISCAL YEAR
Number Description 2004-05 2005-06 2006-07 2007-08 2008-09 TOTAL
1 Sidewalk $ 3,000 $ $ $ $ $ 3,000
2 Benches 3,850 3,850
3 Brick Wall 20,000 20,000
4 Mower 15,000 15,000
$ 3,000 $ 3,850 $ $ 20,000 $ 15,000 $ 41,850
Equipment purchased in prior year:
(I) Track Replacement $11,969
(2) Imgation Pump $520
(3) Printer $502
(4) Sprayer $825
$13,816
101
IciTY OF SEBAST i FLoRiDA 2004/2005 ANNUAL BUDGETI
CEMETERY DIVISION
Code: 010059
FY 04/05
Actual City Mgr.
Account FY 01/02 FY 02/03 FY 03/04 to FY 03/04 Proposed
Number Description Actual Actual Budget 3/31/04 Proiected Budget
PERSONAL SERVICES
511200 Regular Salaries 54,430 64,652 69,750 33~093 69,750 75,000
511400 Overtime 1,499 768 1,179 597 879 900
512100 FICA Taxes 4,172 4,783 5,399 2,426 5,399 5,822
512215 Clothing Allowance 200 200 200 200 200 200
512225 Deferred Compensation 4,736 5,888 6,352 3,010 6,352 6,849
512301 Group Health Insurance Premium 6,345 8,831 10,274 6,328 10,274 15,608
512305 Dependant Health Ins Premium 1,151 2,892 3,325 2,071 3,325 5,137
512309 Employee Assistance Program 44 46 46 23 46 46
512400 Worker's Comp Insurance 0 6,769 8,173 6;126 8,173 12,452
TOTAL PERSONAL SERVICES 72,577 94,829 104,698 53,874 104,398 122,014
OPERATING EXPENDITURES
534101 Telephone 607 762 775 495 775 800
534110 Internet Access 0 1,058 1,520 325 700 700
534310 Electric 1,598 1,433 1,785 778 1,785 2,150
534420 Equipment Leases 0 98 170 0 170 0
534610 R & M- Buildings 5 428 100 0 250 100
534620 R & M-Vehicles 311 504 200 52 200 200
534630 R & M- Office Equipment 21 0 0 0 100 100
534640 R & M-Operating Equipment 1,928 2,274 2,331 1,592 2,331 2,300
534650 R& M-Radio 0 0 85 0 285 285
534685 R & M - Grounds Maintenance 5,802 3,990 3,314 1,353 3,314 5,500
535200 Departmental Supplies 1,966 3,507 3,058 1,817 3,058 3,128
535210 Computer Supplies 236 143 195 59 250 100
535220 Cleaning Supplies 223 287 150 65 250 100
535230 Small Tools and Equipment 881 1,363 760 214 796 820
535260 Gas and Oil 908 865 875 421 875 1,000
535270 Uniforms and Shoes 603 698 738 277 738 798
535275 Safety Equipment 0 124 161 0 200 100
535410 Dues and Memberships 195 195 195 195 195 195
535420 Books and Publications 5 32 0 0 20 0
TOTAL OPERATING EXPENDITURES 15,289 17,761 16,412 7,643 16,292 18,376
CAPITAL OUTLAY
606400 Vehicles and Equipment 0 1,060 16,500 0 16,500 3,000
TOTAL CAPITAL OUTLAY 0 1,060 16,500 0 16,500 3,000
TOTAL CEMETERY 87,866 113,650 137,610 61,517 137,190 143,390
102
IcITy 0F SEBASTI , FLOmDA 2004i2005 NuAL BUDGET
GROWTH MANAGEMENT DEPARTMENT
The Growth Management Department provides services to the community by providing information, guidance, and
interpretation in regard to development regulations and implements policy for a variety of growth management issues.
FISCAL YEAR ~004 ACCOMPLISHMENTS
Processed multiple annexation requests supporting positive economic expansion of the City.
Completed multiple land use/zoning amendments perm/ting high quality residential growth.
Updated citywide land use map governing residential density and commercial/industrial development with the
City.
Providad coordinated review of site development plans, subdivisions, PUD's, variances, annexations and plats.
Provided timely and professional response to citizen inquiries.
Continued implementation of the Community Redevelopmant Agency District Master Plan.
Reviewed, presented and implemented revised Comprehensive Development Plan.
Implemented Technical Review Committee for more therough and professional review of devehipment orders.
FISCAL YEAR 2005 GOALS AND OBJECTIVES
Streamline development review process via hiring a community planner.
Continue to coordinate review of development orders via the Techtical Review Committee's assistance.
Actively promote and implement the Community Redevelopment District Master Plan.
Strive to continually improve quality of customer service to residents and applicants alike.
Promote fiscally responsible economic development through continued positive growth.
Actively support the City's marketing efforts for airport and corporate/business development.
PERFORMANCE MEASURES
Actual Actual Budget Projected
Performance Indicators ~ 2001/2002 2002/2003 2003/3004 2004/3005
Total major & minor site plan reviews 18 16 30 26
Total administrative approvals 285 305 325 340
Prelimmary/finai plat approvals 8 6 10 11
Application requests processed 90 88 100 130
Total inquiries handled 6,250 6,400 6,500 7,500
Single family residence reviews 90 96 100 110
Total permits (temporary) issued 35 36 40 24
Division of a single lot 14 6 8 6
Land use and zoning change requests 3 2 8 6
Annexation Requests 2 1 4 8
Flood Zone Deterrmnations 75 65 100 125
;ite Plan inspections 0 0 0 16
Subdivision inspections 0 0 0 8
103
HITY OF SEBASTIAN, FLORIDA 2004/2005 ANNUAL BUDGEq
PROGRAM BUDGET DESCRIPTION FOR THE GROWTH MANAGEMENT DEPARTMENT
STAFFING NATURE OF A CTIV1TY
03/04 04/05
25.00G 25.00% Public Assistance - Provide zoning mad other regulatow information to the public and work wi~
the public to assure that development is of the highest quality and that all development proposals
are consistent with City Regulations.
20.00°A 20.00~ I[nformal Site Plans/Commercial Variances - Work with citizen groups to provide public mpul
and recommendation to the City Council. These include the Planning and Zoning Board and
~ther committees and taskforee groups that may be requffed fi-om time to time. Implement policy
issues that Council has recommended or mandated.
35.00% 35.00~iComprehensive Planning Manage, interpret, evaluate, update, and maPlement the
:Comprehensive Plan and other land use, development and preservation plans for the City.
5.00% 5.00°A Code Administration - Ensure proper guidance and direction is given in order to enforce the
intent of all applicable City codes.
5.00% 5.00°A General Administrative - Research various miscellaneous topics and gather reformation for
other agencies and/or other departments.
10.00% 10.00%Economic Development - Provide proper direction and guidance for continue(
~osinve/controlled economic growth.
100.00% 100.00~
GROWTH MANAGEMENT DEPARTMENT BUDGET SUMMARY
iThe Fiscal Year 2004-2005 proposed budget for Growth Management is $256,829. This compares to the
~003-04 projected expenditures nf $236,795, an increase of $20,034 or 8.5%.
FY 04-05
Amended Projected City Mgr.
FY 01-02 FY 02-03 FY 03-04 FY 03-04 Proposed
Actual Actual Budget Expenditures Budget Difference
?ersonalServices $ 173,097 $ 189,152 $ 217,500 $ 217,500 $ 237,587 $ 20,087
Operating Expenses 45,177 18,684 I7,970 19,295 19,242 (53)
Capital Outlay 1,515
Total $ 218,274 $ 209,351 $ 235,470 $ 236,795 $ 256,829 $ 20,034
FY 04-05
Major Current Level Changes from
2003-04 Projected Expenditures: Difference
1. Personal Services - Increase mainly due to an estimated 24% increase in health insurance
premiums, a 5.5% increase for CWA employees per the CWA Union Contract and exempt
employees per Management Benefit Package, and an increase in deferred compensation and
worker's compensation premiums which are wage driven. $ 20,087
2. Operating Expenses - Net decrease results from a reduction in travel expenditures and
small tools and equipment, offset by ma increase in printing and binding fix comprehensive
development plans. $ (53)
3. Capital Outlay - No forecasted capital outlay for FY 2004-05. $
104
PERSONAL SERVICES SCHEDULE
GROWTH MANAGEMENT DEPARTMENT
POSITION
3rowth Management Director
3rowth Management Manager
Zoning Technician
Clerical Assistant I
Adminstrative Secretary
PAY
RANGE GRADE
55,579/100,381 83E
36,734/66,346 33E
26,291/47,485 23
19,557/35,322 13
24,070/43,474 20
Projected Proposed
POSITION YEARS Expense . Budget
02-03 03-04 04-05 FY 03-04 FY 04-05
1.00 1.00 1.00 $ 59,300 $ 62,600
1.00 1.00 1.00 47,924 51,400
1.00 1.00 1.00 28,625 30,000
1.00 1.00 0.00 21,000
0.00 0.00 1.00 23,500
4.00 4.00 4.00
TOTAL SALARIES $ 156,849 $ 167,500
Overtime
FICA Taxes
Deferred Compensation
Group Health Insurance Preminm
Dependant Health Ins Premium
Employee Assistance Program
Worker's Comp Insurance
Total Personal Services
750 750
12,037 12,871
14,162 15,143
25,620 31,530
6,601 8,185
92 92
1,389 1,516
$ 217,500 $ 237,587
CAPITAL OUTLAY SCHEDULE
GROWTH MANAGEMENT DEPARTMENT
Priority
Number Description 2004-05
1 Personal Computer $
2 Vehicle
$
EXPENDITURES PER FISCAL YEAR
2005-06 2006-07 2007-08 2008-09 TOTAL
$ 3,620 $ 1,500 $ 2,500 $-- $ 7,620
13,500 13,500
$ 3,620 $ 15,000 $ 2,500 $ $ 21,120
No Equipment purchased in prior year.
105
]CITY OF SEBASTIAN, FLORIDA 2004/2005 ANNUAL BUDGETI
GROWTH MANAGEMENT DEPARTMENT
Code: 010080
FY 04/05
Actual City Mgr.
Account FY 01/02 FY 02/03 FY 03/04 to FY 03/04 Proposed
Number Description Actual Actual Budget 3/31/04 Proiected Budget
PERSONAL SERVICES
511200 Regular Salaries 129,116 143,111 156,849 73,356 156,849 167,500
511400 Overtime 2,028 611 750 215 750 750
512100 FICA Taxes 9,357 10,440 12,037 5,274 12,037 i2,871
512225 Deferred Compansation 11,696 12,674 14,162 6,599 14,162 15,143
512301 Group Health Insurance Premium 15,457 16,568 25,620 12,677 25,620 31,530
512305 Dependant Health Ins Premium 5,359 4,818 6,601 3,301 6,601 8,185
512309 Employee Assistance Program 84 90 92 46 92 92
512400 Worker's Comp Insurance 0 840 1,389 1,041 1,389 1,516
TOTAL PERSONAL SERVICES 173,097 189,152 217,500 102,508 217,500 237,587
OPERATING EXPENDITURES
533120 Consultants 23,900 0 0 0 0 0
!533480 Temporary Employment Services 4,979 0 0 0 0 0
534000 Travel and Per Diem 2,491 2,269 2,500 537 2,500 1,615 '
534101 Telephone 357 150 700 418 700 725
534105 Cellular Telephone 0 563 750 544 650 650
534110 Internet Services 0 0 100 51 100 110
534120 Postage 1,874 2,811 1,400 1,651 2,800 2,800
534130 Express Mail 85 17 0 0 0 0
534620 R & M-Vehicles 23 47 275 51 100 100
534630 R& M-Office Equipment 1,523 1,600 1,763 600 1,000 1,200
534700 Printing and Binding 0 598 0 173 340 1,500
534910 Clerk of Court Filing Fees 20 0 200 0 0 100
534920 Legal Ads 2,826 5,907 3,000 2,687 5,200 4,800
535200 Departmental Supplies 2,764 2,236 2,000 1,091 2,000 2,100
535210 Computer Supplies 1,793 489 1,582 563 1,000 1,100
535230 SmallTools and Equipment 182 I33 650 0 300 200
535260 Gas and Oil 182 212 200 76 150 200
535410 Dues and Memberships 221 158 350 355 355 600
535420 Books and Publications 267 ~ 354 500 0 100 200
535450 Training and Education 1,690 1,140 2,000 25 2,000 1,242
TOTAL OPERATING EXPENDITURES 45,177 18,684 17,970 8,821 19,295 19,242
CAPITAL OUTLAY
606400 Vehicles and Equipment 0 1,515 0 0 0 0
TOTAL CAPITAL OUTLAY 0 1,515 0 0 0 0
TOTAL GROWTH MANAGEMENT 218,274 209,351 235,470 111,328 236,795 256,829
106
BUILDING DEPARTMENT
The Building Department provides issuance of building, land clearing, grubbing and tree removal permats, processing
and posting inspections, issuance of certificates of occupancies and notice of completion certificates, accepts impact,
traffic impact and solid waste fees for the county, plans review, inspections, testing of contractors for the City and
County, issues contractor licenses, updates con~'aetor files daily, attends construction board meetings and transcribes
meeting.
FISCAL YEAR 2004 ACCOMPLISHMENTS
Issued substantial increased residential and commercial permits.
FISCAL YEAR 2005 GOALS AND OBJECTIVES
Hire a Clerical I Assistant.
Reclassify Administrative Secretary and Clerical Assistant II j ob titles to Permitting Technicians.
Keep pace with increase of annexations in issuance of permits and inspections.
PERFORMANCE MEASURES
Actual Actual Budget Projected
Performance Indicators 2001/2002 2002/2003 2003/2004 2004/2005
Residential permits issued 340 N/A 450 550
Co~la.ercial permits issued 11 N/A 12 12
Other perrmts issued 12 N/A 3,300 4,000
Total number of inspections 10,367 12,431 9,700 12,000
Total number of reinspections 1,370 678 900 1,000
Number of contractor licensing requests 1,500 1,500 1,500 1,500
Number of tests given 50 129 100 200
Number of Professional licenses processed 400 300 300 400
107
2ITY OF SEBASTIAN, FLORIDA 2004/2005 ANNUAL BUDGET/
PROGRAM BUDGET DESCRIPTION FOR THE BUILDING DEPARTMENT
STAFFING NATURE OF ACTIVITY
03-04 04-05
5.00% 5.00% Administration - The Director enforces all SBCCI, Sebastian City and Land Development Code~
related to construction. Courtesy inspections are done as well as inspecting and issuing lan~
clearing and tree removal permits. Approval of all department expenditures and preparing th~
30.00% 30.00% Permitting - Accepting permits with fees, issuing permits, scheduling and posting of inspections
closing out permits when completed, issuing the certificate of occupancy, and answering questiom
concerning building permits.
27.50% 27.50°/, Plan Review - The reviewing of all building plans for code approval, including structural
electrical, plumbing and mechanical. Also reviews all zoning on residential building applications.
27.50% 27.50% Building and Alteration Insneetion - On-site inspections for commercial and residential
including structural, electrical, plumbing, and mechanical, as we11 as answer code book questions
for builders and general public.
10.00% 10.00% Contractor Licensing - Issuance of all contractor licenses on a daily basis~ accept applications to
go before the Construction Board for testing approval, accept and approve in-house applications
for licensing of non-tested trades, letters of reciprocity and grandfathering from Indian Rive~
County and check permit applications for properly licensed and up to date contractors.
100,00% 100.00%
BUll,DING DEPARTMENT BUDGET SUMMARY
The Fiscal Year 2004-2005 proposed budget for the Building Department is $561,825. This con. ares to th~
2003-04 projected expenditures of $496,705, an increase of $65,120 or 13. I%.
FY 04-05
Amended Projected City Mgr.
FY 01-02 FY 02-03 FY 03-04 FY 03-04 Proposed
Actual Actual Budget Expendit~.u'es Budget Difference
Personal Services $ 297,869 $ 386,922 $ 476,062 $ 476,062 $ 535,625 $ 59,563
OperatS_ng Expenses 26,248 22,015 24,106 20,643 24,500 3,857
Capital Outlay 19,815 1,700 1,700
Total $ 343,932 $ 408,937 $ 500,168 $ 496,705 $ 561,825 $ 65,120
FY 04-05
Major Current Level Changes from
2003-04 Projected Expenditmes:
1. Personal Services - Increase mainly due to an euthaated 24% me m health insurance
premiums, a 5.5% increase CWA employees per CWA Union Conlraet and exempt =u~loyees
per Management Benefit Package, and an increase in deferred compensation and worker's
compemation premiums which are wage diiveo.
2. Operating Expenses - Net increase results from new copier rmehnie, deparmaental supplies
~ l~laining alld educatiom
3. Capital Outlay - Increase due to a new laptop computer needed for new Building Inspector I $
$ 59,563
$ 3,857
1,700
108
]CITY OF SEBASTIAN, FLORIDA 2004/2005 ANNUAL BUDGET
PERSONAL SERVICES SCHEDULE
BUILDING DEPARTMENT
Projected Proposed
PAY POSITION YEARS Expense Budget
POSITION RANGE GRADE 02-03 03-04 04-05 FY 03-04 FY 04-05
Building Official 51,386/92,808 81E 1.00 1.00 1.00 $ 66,700 $ 70,400
Chief Inspector 36,734/66,346 33E 1.00 1.00 1.00 43,724 49,000
Plans Examiner 36,734/66,346 33E 0.00 1.00 1.00 28,000 47,000
Building Inspector II 28,775/51,970 26 1.00 1.00 1.00 40,846 33,000
Building Inspector I 26,921/47,485 23 1.00 1.00 1.00 29,500 31,200
Administrative Assistant 24,071/43,474 20 1.00 1.00 1.00 36,126 38,000
Administrative Secretary 22,661/40,929 18 1.00 1.00 1.00 31,625 35,000
Clerical Assistant II 20,704,37,395 15 1.00 1.00 1.00 28,725 31,000
7.00 8.00 8.00
TOTAL SALARIES $ 305,246 $ 334,600
Overtime 18,500 18,500
FICA Taxes 24,724 27,027
Clothing Allowance 400 200
Deferred Compensation 28,008 31,797
Group Health Insurance Premium 47,942 62,634
Dependant Health Ins Premium 7,658 9,496
Employee Assistance Program 176 184
Worker's Comp Insurance 43,408 51,187
Total PersonalServices $ 476,062 $ 535,625
CAPITAL OUTLAY SCHEDULE
BUILDING DEPARTMENT
Priority
Number Description
1 Laptop Computers
2 Small Pickup Truck
3 Large Pickup Truck
EXPENDITURES PER FISCALYEAI~,
2004-05 2005-06 2006-07 200%08 2008-09 TOTAL
$ 1,700 $ 6,240 $ $ $ $ 7,940
13,060 13,060
17,800 17,800
$ 1,700 $ 6,240 $ 30,860 $ $ $ 38,800
No equipment purchased in prior year.
109
BUILDING DEPARTMENT
Code: 010085
FY 04/05
Actual City Mgr.
Account FY 01/02 FY 02/03 FY 03/04 to FY 03/04 Proposed
Number Description Actual Actual Budget 03/31/04 Proiected Budget
PERSONAL SERVICES
511200 Regular Salaries 224,024 261,862 305,246 133,331 305,246 334,600
511400 Overtime 4,739 23,401 18,500 17,741 18,500 18,500
512100 FICA Taxes 17,040 21,164 24,724 11,148 24,724 27,027
512215 Clothing Allowance 200 200 400 200 400 200
512225 Deferred Compensation 20,341 25,440 28,008 13,220 28,008 31,797
512301 Group Health Insurance Premium 26,982 30,946 47,942 22,201 47,942 62,634
512305 Dependant Health Ins Premium 4,391 5,508 7,658 3,829 7,658 9,496
512309 Employee Assistance Program 152 161 176 81 176 184
512400 Worker's Comp Insurance 0 18,240 43,408 32,535 43,408 51,187
TOTAL PERSONAL SERVICES 297,869 386,922 476,062 234,286 476,062 535,625
OPERATING EXPENDITURES
533400 Other Contractual Services 7,800 0 0 0 0 0
534000 Travel and Per Diem 386 1,532 1,124 (44) 1,124 750
534101 Telephone 316 I23 1,500 898 1,500 1,800
534105 Cellular Telephone 3,479 3,364 3,720 1,097 2,800 3,000
534110 Internet Services 0 0 200 102 175 200
534120 Pos'~age 1,314 2,114 1,696 278 1,362 1,600
534130 Express Mail 20 0 100 0 100 100
534620 R& M-Vehicles 336 1,200 600 363 700 900
534630 R & M - Office Equipment 2,022 2,240 2,424 925 1,312 2,500
534910 Clerk of Court Filing Fees 0 0 150 11 139 150
535200 Departmental Supplies 4,798 5,030 4,500 1,865 3,800 5,000:
535210 Computer Supplies 2,028 480 2,482 583 1,898 2,000 !
535230 SmallTools and Equipment 1,178 755 1,000 143 900 1,000
535260 Gas and Oil 2,042 2,907 2,500 1,574 3,100 3,500
535275 Safety Equpment 0 0 500 0 500 500
535410 Dues and Memberships 119 40 400 100 300 400
535420 Books and Publications 179 123 260 51 208 200
535450 Training andEdueation 231 2,107 950 225 725 900
I'OTAL OPERATING EXPENSES 26,248 22,015 24,106 8,171 20,643 24,500
CAPITAL OUTLAY
606400 Vehicles and Equipment 19,815 0 0 0 0 1,700
I~OTAL CAPITAL OUTLAY 19,815 0 0 0 0 1,700
TOTAL BUILDING DEPARTMENT 343,932 408,937 500,168 242,457 496,705 561,825
110
ICilY 0V SEBASTi~i FL°R1DA 2°°4/2°°5 ~UAL B~GEl]
GENERAL FUND - NON-DEPARTMENTAL
This budget account includes costs not related to specific departmental service objectives or programs. Funding is
specifically provided for General Liability Insurance, Florida League of Cities membership, and a contingency account
for unanticipated expenditures.
The largest category of expenditures in this budget is for payments for insurance, utilities and telephone service.
NON-DEPARTMENTAL BUDGET SUMMARY
The Fiscal Year 2004-2005 proposed budget for Non-departmental is $853,597. This compares to the 2003-04 projected
expenditures of $634,967, an increase of $218,630 or 34.4%.
Personal Services
Operating Expenses
Debt Service
~rants and Aids
Non-Operating
total
FY 04-05
Amended Projeeted City Mgr.
FY 01-02 FY 02-03 FY 03-04 FY 03-04 Proposed
Actual Actual Budget Expenditures Budget Difference
$ 239,543 $ 26,128 $ 5,000 $ 10,377 $ 49,381 $ 39,004
422,655 423,820 521,225 620,590 634,216 13,626
35,855
15,000 200 4,000 4,000 (4,000)
100,000 284,000 170,000 170,000
$ 813,053 $ 734,148 $ 530,225 $ 634,967 $ 853,597 $ 218,630
FY 04-05
Major Current Level Changes from
Fiscal Year 2003-04 Projected Expenditures: Difference
l. Personal Services - Increase mainly due to projected increases for Charter Officers as well as projected
mfety incentive expenditures. $ 39,004
L Operating Expenses - Increase due to insurance premium projection. $ 13,626I
I
L Debt Service - No change - no debt service currently paid for from the General fund. $ -
I. Grants and Aids - Due to reduction in grants and aids. $ (4,000)[
3. Non-Operating - Increase due to a policy mandated contingency. $ 170,000 I
111
ITY OF SEBASTIAN, FLORIDA 2004/2005 ANNUAL BUDGE
GENERAL FUND
NON-DEPARTMENTAL
Code: 010099
Account
Number Description
PERSONAL SERVICES
511200 Regular Salaries
512400 Workers Comp Insurance
512500 Unemployment
TOTAL PERSONAL SERVICES
OPERATING EXPENDITURES
533100 Professional Services
533120 Consultants
533400 Other Contractual Services
533425 Contrac~ Mowing Services
534101 Telephone
534120 Postage
534310 Electric
534320 Water/Sewer
534500 Insurance
534505 Railroad Crossing Insurance
534700 Printing and Binding
534805 4th of July
534815 75th Anniversary Expense
534825 Advertising Expenditures
534830 Special Events Expense
i534835 Special Employee Events
:534944 Supplies-PS Empl Exp Fund
:534945 Supplies-General Empl Exp Fund
534959 Cemetery Refunds
534980 PMT-Riverfront Redevelop Fund
534996 Non-Litigation Se'Cdements
534999 General Fund Inventory
535200 Departmental Supplies
535210 Computer Supplies
535260 Gas and Oil
535410 Dues and Memberships
535420 Books and Publications
535454 PBA Tuition Reimb Plan
535455 CWA Tuition Reimb Plan
535690 Other Human Services
535705 Property Taxes
535710 Nan-Ad Valorem Tax
TOTAL OPERATING EXPENSES
DEBT SERVICE
707301 Special Assessment to IRC-Water
TOTAL DEBT SERVICE
GRANTS AND AIDS
708101 IRC Council on Aging
708190 Grants and Aids
TOTAL GRANTS AND AIDS
NON-OPERATING
909133 Trfr to Transp Impr Fund 330
909145 Trfr to Fund 450 AP
909610 Trfr to Fund 610 M~RTF
909901 Contingency
TOTAL NON-OPERATING
TOTAL NON-DEPARTMENTAL
FY 01/02
Actual
0
233,714
5,829
239,543
0
85,394
0
1,580
30,035
4,000
16,096
2,495
121,767
1,565
8,575
18,951
1,560
i,871
2,521
3,033
814
1,976
0
101,625
0
0
1,842
0
5,270
1,521
250
0
0
0
0
9,914
422,655
35,855
35,855
15,000
0
15,000
100,000
0
0
0
100,000
813,053
FY 02/03
Actual
0
17,873
8,254
26,128
3,500
50,103
0
910
19,258
5,834
18,376
2,764
128,165
0
8,911
20,075
3,318
4,586
4,883
2,542
1,719
2,902
0
104,157
0
0
3,829
22,192
0
1,543
0
2,452
0
0
0
11,801
423,820
0
200
200
0
284,000
0
0
284,000
734,148
FY 03/04
Budget
0
0
5,000
5,000
0
154,021
0
1,500
6,938
4,410
19,100
2,514
129,757
0
8,700
19,000
3,058
5,000
5,000
3,000
500
3,000
0
136,122
0
0
3,300
0
0
1,600
250
1,850
460
0
0
12,145
521,225
0
0
0
4,000
4,000
0
0
0
0
0
530,225
Actual
to
03/31/04
0
0
3,069
3,069
1,000
59,600
922
1,235
1,723
2,850
9,769
1,486
93,333
0
4,628
256
645
2,258
2,130
1,613
1,272
1,871
0
136,705
0
0
1,209
0
729
1,664
250
0
0
0
0
4,012
331,160
0
0
0
0
0
334,229
FY 03/04
Proiected
0
0
10,377
10,377
1,000
149,541
922
1,850
5,000
5,650
17,875
7,000
229,757
0
8;700
19,000
2,675
5,000
5,000
3;000
1,700
2,500
0
136,705
0
0
4,000
0
0
1,664
250
0
0
0
0
11,801
620,590
0
4,000
4,000
0
0
0
0
0
634,967
FY 04/05
City Mgr.
Proposed
Budget
39,381
0
10,000
49381
2,500
0
1,000
2,500
15,908
5,600
19,100
4,800
350,000
0
8,700
19,000
3,058
5,000
5,000
3,000
1,100
3,000
0
165,000
0
0
4,000
0
0
1,700
250
1,500
500
0
0
12,000
634,216
o
0
o
170,000
170~00
853,597
112
SPECIAL REVENUE FUNDS
Special Revenue Funds are used to account for the proceeds of
revenue sources (other than Major Capital Projects) that are
legally required to be spent for specific purposes. These Special
Revenue Funds include the following:
Community Development Block Grant Fund
Local Option Gas Tax Fund (LOGT)
Discretionary Sales Tax Fund (DST)
Recreation Impact Fee Fund
Stormwater Utility Fund
Law Enforcement Forfeiture Fund
G.R.E.A.T. Program Fund
TOTAL
$ 685,000
762,000
2,265,000
364,500
831,980
10,000
$ 4,918,480
113
2ITY OF SEBASTIAN, FLORIDA 2004/2005 ANNUAL BUDGE
COMMUNITY DEVELOPMENT BLOCK GRANT
The Community Development Block Grant (CDBG) is a Small Cities Grant ($700,000) for infrastructure
improvements in ~he Louisiana Avenue area of ~he City of Sebastian.
COMMUNITY DEVELOPMENT BLOCK GRANT FUND REVENUE
Code: 106010
Account
Number Description
FEDERAL GRANTS
331501 CDBG Grant
FOTAL FEDERAL GRANTS
FOTALCOMMUNITYDEVELOPMENT
BLOCK GRANT
FY 01/02
Actual
0
0
FY 02/03
Actual
0
0
0
FY 03/04
Budget
700,000
700,000
700,000
Actual
to
[}3/31/2004
0
0
FY 04/05
Proieeted
15,000
15,000
15,000
FY 04/05
City Mgr.
Proposed
Budget
685,000
685,000
685,000
COMMUNITY DEVELOPMENT BLOCK GRANT FUND EXPENDITURES
Code: 106051
FY 04/05
Actual City Mgr.
Account FY 01/02 FY 02/03 FY 03/04 to FY 03/04 Proposed
Number Description Actual Actual Budget 03/31/2004 Proiected Budget
OPERATI3/G EXPENDITURES
533100 Professional Services 0 0 6,900 0 0 6,900
533120 Consultants 0 0 49,000 0 15,000 34,000
533200 Audit Fees 0 0 100 0 0 100
TOTAL OPERATING EXPENDITURES 0 0 56,000 0 15,000 41,000
NON-OPERATING
909133 Trfr to Tramp Impr Fund 330 0 0 644,000 0 0 644,000
TOTAL NON-OPERATING 0 0 644,000 0 0 644,000
TOTAL COMMUNITY DEVELOPMENT 0 0 700,000 0 15,000 685,000
BLOCK GRANT
114
]CITY OF SEBASTIAN, fLORIDA 2004/2005 ANNUAL BUDGET
LOCAL OPTION GAS TAX
The local option gas tax is a six-cent per gallon tax levied by Indian River County. The tax funds are
distributed to participating cities within the County on a percentage basis determined by the City's
population and amount of mmual transportation-type expenditures. The funds can be used for payment of
debt service on loans and bonds issued to finance acquisition and construction of roads, as well as road
maintenance and sig~age.
The 2004-2005 allocation for the City of Sebastian is estimated at $750,000. This represents a 4.9% increase
over the 2003-2004 estimated projection of $715,000.
LOCAL OPTION GAS TAX FUND REVENUE
Code: 120010
Number Description
TAXES
312400 Local Option Gas Tax
TOTAL TAXES
MISCELLANEOUS REVENUE
334492 FDOT Lighting Agreement
361100 Interest Income
361105 SBA Interest Earnings
369200 Insurance Proceeds
369900 Other Miscellaneous Revenues
TOTAL MISCELLANEOUS REVENUE
NON-REVENUE SOURCES
389991 Appropriation From PY Fund Balance
tOTAL NON-REVENUE SOURCES
YOTAL LOCAL OPTION GAS TAX
FY 01/02
Aetual
665,718
665,718
0
2,193
12,603
0
14,796
0
0
680,514
FY 02/03
Actual
675,554
675,554
1,755
(406) i
11,168
0
12,517
0
0
688,071
FY 03/04
Budget
705,595
705,595
0
7,283
3,250
0
10,533
645
645
716,773
Actual
to
03/31/04
301,425
301,425
0
(167)
6,714
0
6,547
0
0
307,972
FY 04/05
Proieeted
715,000
715,000
0
0
11,500
0
11,500
0
0
726,500
FY 04/05
City Mgr.
Proposed
Budget
750,000
750,000
0l
0
12,000
0
12,000
0
0
762,000
115
CITY OF SEBASTIAN, FLORIDA 2004/2005 ANNUAL BUDGET[
LOCAL OPTION GAS TAX FUND EXPENDITURES
Code: 120051
Account
Number Description
OPERATING EXPENDITURES
533453 Stormwater Maintenance Services
534315 Public Lighting
534505 Railroad Cros~mg Insurance
534695 Railroad CrosSing Maintenance
535310 Road Materials and Supplies
535380 Signalization Supplies
TOTAL OPERATING EXPENDITURES
CAPITAL OUTLAY
606400 Vehicles and Equipment
TOTAL CAPITAL OUTLAY
DEBT SERVICE
707105 Principal - Paving Loan
707205 Interest - Paving Loan
TOTAL DEBT SERVICE
NON-OPERATING
909101 Trfr to General Fund 001
909133 Tiff to Transp Impr Fund 330
909990 Unappropriated
TOTAL NON-OPERATING
TOTAL LOCAL OPTION GAS TAX
FY 01/02
Actual
18,843
142,531
0
4,553
0
31,475
197,402
3,890
3,890
179,908
120;092
300,000
0
148,780
0
148,780
650,072
FY 02/03
Actual
0
147,750
2,820
48,159
17,775
33,778
250,282
187,911
112,088
299,999
0
150,000
0
150,000
700,281
FY 03/04
Budget
0
160,624
3,899
4,700
0
33,550
202,773
196,271
103,729
300,000
59,383
150,000
4,617
214,000
716,773
Actual
to
03/31/04
0
85,812
0
4,230
0
11,513
101,555
698
698
97,079
52,921:
150,000
29,672
75,000
0
104,672
356,925
FY03/04
Proiected
0
166,000
3;899
4,230
0
33,550
207,679
0
0
196,271
103,729
300,000
0
150,000
0
150,000
657,679
FY 04/05
Cit3, Mgr.
Proposed
Budget
0
166,000
3,899
4,230
0
34,000
208,129
205,001
94,999
300,000
0
240,000
13,871
253,871
762,000
116
]CITY OF sEI Ag'TiA i'i31]0mDA' 2o0 / 0° X NUAI, BUDGET!
DISCRETIONARY SAIJES TAX
The discretionary sales tax is a seventh-cent or an additional one-cent sales tax lev/ed by Indian River
County. The tax funds are distributed to participating cities within the County on a percentage basis
determined by the City's population. The funds can be used to finance, plan, and construct infrastructure
(such as public facilities, emergency vehicles and equipment, other vehicles and the necessary equipment to
outfit the vehicle for official use), land acquisition for recreation or preservation, and land improvement.
The 2004-2005 allocation for the City of Sebastian is estimated at $2,250,000. This represents a 4.65%
increase over the 2003-2004 estimated projection of $2,150,000.
Note: This revenue source is has been extended by referendum vote to December 31, 2019.
DISCRETIONARY SALES TAX FUND REVENUE
Code: 130010
FY 04/05
Actual City Mgr.
Account FY 01/02 FY 02/03 FY 03/04 to FY 03/04 Proposed
Number Description Actual Actual Budget 03/31/04 Proiected Budget
TAXES
312600 Discretionary Sales Tax 1,861,589 1,925,206 2,043,599 886,844 2,150,000 2,250,000
TOTAL TAXES 1,861,589 1,925,206 2,043,599 886,844 2,150,000 2,250,000
MISCELLANEOUS REVENUE
361100 Interest Incorae 1,114 2,089 3,909 (84] 0 0
161105 SBA Interest Earnings 30,781 23,340 25,700 6,232 12,700 15,000
TOTAL MISCELLANEOUS REVENUE 31,895 25,429 29,609 6,148 12,700 15,000
TOTAL NON-REVENUE SOURCES 0 0 0 0 0 0
TOTAL DISCRETIONARY SALES TAX 1,893,484 1,950,635 2,073,208 892,992 2,162,700 2,265,000
117
DISCRETIONARY SALES TAX FUND EXPENDITURES
Code: 130051
FY 04/05
Actual City Mgr.
Account FY 01/02 FY 02/03 FY 03/04 to FY 03/04 Proposed
Number Description Actual Actual Budget 03/31/04 Projected Budget
NON-OPERATING
909101 Interfund Trfr to 001 - GF 265,850 370,919 166,000 45,364 166,000 286,000
909123 Imerfund Trfi' to 230-Series 2003 DSF 0 389,390 842,702 417,352 842,702 1,030,844
909131 Trfy to Capital Projects Fund 310 216,500 234,332 154,693 154,693 154,693 254,252
909132 Trfi- to CIP Fund 320 603,484 335,000 400,000 287,500 400,000 40,000
909133 Trfi- to Transp hnpr Fund 330 540,486 630,924 330,000 165,000 330,000 310,000
909145 Trtr to Fund 455 AP 0 250,000 175,000 102,083 175,000 106,500
909990 Unappropriated 0 0 4,813 0 0 237,404
TOTAL NON-OPERATING 1,626,320 2,210,565 2,073,208 1,171,992 2,068,395 2,265,000
YOTAL DISCRETIONARY SALES TAX 1,626,320 2,210,565 2,073,208 1,171,992 2,068,395 2,265,000
118
iciTY OF SEBASTI ? FL0 DA 2004!2005 B GE!I
RECREATION IMPACT FEE FUND
The Recreation Impact Fee was established to enable the City to allow growth and development to proceed
in the City in compliance with the adopted Comprehensive Plan, and to regulate growth and development so
as to require growth and development to share in the burden of growth by paying its pro rata share for the
reasonably anticipated expansion costs of the recreational system improvements. Additionally, the City
' through impact fees seeks to provide an equitable, fair share basis for new and expanded recreational
facilities concurrent with the impact and needs generated by new development. (Ordinance O-01-15)
RECREATION IMPACT FEE FUND REVENUE
Code: 160010
Account
Number Description
MISCELLANEOUS REVENUE
361100 Interest Income
361105 SBA Interest Earnings
563270 Recreation Impact Fee
FOTAL MISCELLANEOUS REVENUE
TOTAL RECREATION IMPACT FEE
FY 01/02 FY 02/03
Actual Actual
0 1,918
2,680 5,457
255,775 395,850
258,455 403,225
258,455 403,225
FY 03/04
Budget
0
2,953
286,010
288,963
288,963
Actual
to
03/31104
(11)
2,482
184,275
186,746
186,746
FY 03/04
Proiected
0
4,250
360,000
364,250
364,250
FY 04/05
City Mgr.
Proposed
Budget
0
4,500
360,000
364,500
364,500
RECREATION IMPACT FEE FUND EXPENDITURES
Code: 160051
Number Description
NON-OPERATING
909132 Trfr to CI? Fund 320
909990 Unappropriated
TOTAL NON-OPERATING
TOTAL RECREATION IMPACT FEE
FY 01/02
Actual
0
0
0
0
FY 02/03
Actual
190,000
0
190,000
190,000
FY 03/04
Budget
70,000
218,963
288,963
288,963
Actual
to
03/31/04
65,75o
0
65,750
65,750
FY 03/04
Pro|eeted
70,000
0
70,000
70,000
FY 04/05
City Mgr.
Proposed
Budget
349,000
15,500
364,500
364,500
119
]CITY OF SEBASTIAN, FLORIDA 2004/2005 ANNUAL BUDGE
STORMWATER UTILITY FUND
The Stormwater Utility Fund was established by the City to provide a dedicated funding source for the purpose of
managing the City's stormwater system, to prepare, consU'uct and manage betterments and improvements to the
stormwater system, regulate the use of the stormwater systc~m, and perform routine maintenance and minor
improvements. The Stormwater Utility Fee is based upon a single residential ERU in the amount of $4.00 per month,
or $48.00 per year. (Ordinance O-01-16)
STORMWATER UTILITY FUND REVENUE
Code: 163010
Account
Number Description
MISCELLANEOUS REVENUE
361100 Interest Income
361105 SBA Interest Earnings
361150 Other Interest
363630 Stormwater Utility Fee
tOTAL MISCELLANEOUS REVENUE
YOTAL STORMWATER UTILITY
FY 01/02
Actual
9,987
797
774,899
785,683
785,683
FY 02/03
Actual
16,126
8,082
317
728,393
752,918
752,918
FY 03/04
Budget
4,763
8,135
200
772,781
785,879
785,879
Actual
to
03/31/04
3,615
5,952
0
27,468
37,035
37,035
FY 03/04
Proiected
7,456 I
11,900
0
772,781
792,137
792,137
FY 04/05
City Mgr,
Proposed
Budget
2,000
25,000
0
804,980
831,980
831,980
STORMWATERUTILITYFUNDEXPENDITURES
Code:163051
Account
Number Description
OPERATING EXPENDITURES
533100 Professional Services
534120 Postage
534955 Refunds
FOTAL OPERATING EXPENDITURES
NON-OPERATING
309101 Interfund Trfr to 001 - GF
309263 Interfund Trfr to Fund 263
909363 Interfund Tflx to SIF Fund 363
309990 Unappropriated
tOTAL NON-OPERATING
FOTAL STORMWATER UTILITY
FY 01/02
Actual
0
64,869
64,869
0
0
0
0
0
64,869
FY 02/03
Actual
0
221
8,767
8,988
145,322
0
10,160
0
155,482
164,470
FY 03/04
Budget
0
125
5,000
5,125
154,556
209,387
0
416,81I
780,754
785,879
Actual
to
03/31/04
77,278
69,796
0
0
147,074
147,074
FY 03/04
Proiected
3,500
0
0
3,500
154,556
209,387
0
0
363,943i
367,443
FY 04/05
City Mgr.
Proposed
Budget
3,500
0
0
3,500
160,996
441,672
142,790
83,022
828,480
831,980
120
iCITY OF SEBASTIAN, FLORIDA 2004/2005 ANNUAL BUDGETt
LAW ENFORCEMENT FORFEITURE FUND
The Law Enforcement Forfeiture Fund is established pursuant to Section 932.705 for reporting revenues
associated with seized or forfeited property by the Police Deparmaent under the Florida Contraband
Forfeiture Act as well as expenditures related to funding equipment purchases for law enforcement purposes,
matching funds for Federal Grants, and to support Drag Treatment Programs, Drag Prevention Programs,
School Resource Officer Program, Crime Prevention, or Safe Neighborhood Programs.
LAW ENFORCEMENT FORFEITURE FUND REVENUE
Code: 190010
FY 04/05
Actual City Mgr.
Account FY 01/02 FY 02/03 FY 03/04 to FY 03/04 Proposed
Number Description Actual Actual Budget 03/31/04 Proiected Budget
FINES AND FORFEITS
351200 Confiscated Property 6,375 3,000 7,000 6,930 9,000 5,000
TOTAL FINES AND FORFEITS 6,375 3,000 7,000 6,930 9,000 5,000
MISCELLANEOUS REVENUE
361100 Interest Income 60 (30) 27 (22) 0 0
365000 Sale of Surplus 0 805 0 0 717 0
366000 Conttibutions and Donations 14,851 6,110 4,600 5,056 6,400 5,000
TOTAL MISCELLANEOUS REVENUE 14,911 6,885 4,627 5,034 7,117 5,000
NON-REVENUE SOURCES
389991 Appropriation From PY Fund Balance 0 0 1,000 0 0 0
TOTAL NON-REVENUE SOURCES 0 0 1,000 0 0 0
TOTAL LAW ENFORCEMENT FORFEITURE 21,286 9,885 12,627 11,964 16,117 10,000
121
LAW ENFORCEMENT FORFEITURE FUND EXPENDITURES
Code: 190051
Account
Number Description
OPERATING EXPENDITURES
534966 D.A.R.E. Expenditures
535380 Departmental Supplies
535450 Training & Education
TOTAL OPERATING EXPENDITURES
CAPITAL OUTLAY
606400 Vehicles and Equipmem
TOTAL CAPITAL OUTLAY
NON-OPERATING
708199 Other Grants & Aids
909990 Unappropriated
TOTAL NON-OPERATING
TOTAL LAW ENFORCEMENT FORFEITURE
FY 01/02 FY 02/03
Actual Actual
2,634 2,304
2,411 6,642
0 540
5,045 9,486
11,585 9,595
11,585 9,595
0 500
0 0
0 500
16,630 19,581
FY 03/04
Budget
2,000
7,600
0
9,600
1,700
1,700
0
1,327
1,327
12,627
Actual
to
03/31/04
1,748
3,107
0
4,855
1,203
1,203
6,058
FY 03/04
['ro[eeted
2,000
7,000
0
9,000
1,203
1,203
10,203
FY 04/05
City Mgr.
Proposed
Budget
2,500
7,500
0
10,000
0
0
0
0
0
10,000
122
G.R.E.A.T. PROGRAM FUND
The Gang Resistance Education and Training (G.R.E.A.T.) Program is designed to help children set goals for
themselves, resist pressures, learn how to resolve conflict without violence, and understand how gangs and
youth violence impact the quality of their lives. G.R.E.A.T. students discover for themselves the
ramifications of gang youth through structured exercises and interactive approaches to learning.
The G.R.E.A.T. Program has been funded annually, however, at the time of this budget document
preparation we have not received the 2003-2004 funding, though anticipated, therefore, we are not prepared
to estimate any grant revenues for 2004-2005.
G.R.E.A.T. PROGRAM FUND REVENUE
Code: 191010
Account
Number Description
INTERGOVERNMENTAL REVENUE
331207 G.R.E.A.T. Grant Revenue
TOTAL INTERGOVERNMENTAL REVENUE
MISCELLANEOUS REVENUE
36I 100 Interest Income
366000 Conlributions and Donations
TOTAL MISCELLANEOUS REVENUE
TOTAL G.R.E.A.T. PROGRAM
FY 01/02 FY 02/03
Actual Actual
10,726 8,704
10,726 8,704
2 (8)
600 200
602 192
11,328 8,896
FY 03/04
Budget
9,700
9,700
9,700
Actual
to
03/31/04
1,146
1,146
(1)
0
(1)
1,145
FY 03/04
Pro|ected
9,700
9,700
9,700
FY 04/05
City Mgr.
Proposed
Budget
0
0
G.R.E.A.T. PROGRAM FUND EXPENDITURES
Code: 191051
FY 04/05
Actual City Mgr.
Account FY 01/02 FY 02/03 FY 03/04 to FY 03/04 Proposed
Number Description Actual Actual Budget 03/31/04 Proieeted Budget
OPERATING EXPENDITURES
534000 Travel and Per Diem 849 0 1,570 0 1,570 0
534967 G.ILE.A.T. Expenditures 9,938 9,529 8,130 1,878 8,038 0
I'OTAL OPERATING EXPENDITURES 10,787 9,529 9,700 1,878 9,608 0
tOTAL G.ILE.A.T. PROGRAM 10,787 9,529 9,700 1,878 9,608 0
123
I~I~ O~ SE~ASTI~, ~LO~°~ 2004/2005 ~UA!i BUDGETI
CITY OF
HOME OF PELICAN ISLAND
This Page Intentionally Lef~ Blank
124
[CITY OF SEBASTIAN, FLORIDA 2004/2005 ANNUAL BUDGEI~
SPECIAL ASSESSMENT REVENUE BONDS DEBT SERVICE FUNDS
This debt service fund is used to record special assessments associated with the River Front water lines and
to service the 1996 revenue bond debt. The special assessment and revenue bonds are for ten (10) years.
BUDGET SUMMARY
The Fiscal Year 2004-2005 proposed budget for Debt Sc~rvice Fund is $0. This is compared to the 2003-04 projected
expenditures of $82,143, a decrease of $82,143 or 100%.
Fir 04-05
Projected City Mgr.
FY 01-02 FY 02-03 FY 03-04 FY 03-04 Proposed
Actual Actual Budget Expenditures Budget Difference
Dperatiag Expenditures $ 201 $ 169 $ 160 $ 152 $ $ (152)
Debt Service 64,366 64,372 82,078 81,991 (81,99i)
Total $ 64,567 $ 64,541 $ 82,238 $ 82,143 $ - $ (82,143)
FY 04-05
Major Ctarent Level Changes from
2003-04 Projected Expenditures:
1. Total Expenditures - Decrease due to early defeasance of 1996 Revenue Bonds debt in
FY 2003-04.
Difference
$ (82,143
125
SEBASTIAN, FLORIDA 2004/2005 ANNUAL BUDGETI
DISCRETIONARY SALES SURTAX REVENUE BONDS DEBT SERVICE FUND
This debt service fund is used to record debt service payments associated with the Discretionary Sales Surtax
Revenue Bonds, Series 2003 and Series 2003A. The discretionary sales tax backed revenue bonds are for
fifteen (15) years.
BUDGET SUMMARY
Ilae Fiscal Year 2004-2005 proposed budget for Debt Service Fund is $1,033,837. This is compared to the 2003-04
projected expenditures of $917,943, an increase of$115,894 or 11.95%.
FY 04-05
Projected City Mgr.
FY 01-02 FY 02-03 FY 03-04 FY 03-04 Proposed
Actual Actml Budget Expenditures Budget Difference
Operating Expenditures $ $ $ 300 $ 300 $ 300 $
Debt Service 969,182 917,643 1,033,544 115,901
Unappropriated 19,700 54,532 (54,532)
total $ $ $ 969,482 $ 917,943 $1,033,844 $ 61,369
FY 04-05
Major Current Level Changes from
2003-04 Projected Expenditures: Difference
1. Total Expenditures - Total increase is due to increase in principal and interest payment in accordance
~,ith Discretionary Sales Surtax Revenue Bonds, Series 2003 and Series 2003A debt service schedule. $ 61,369
126
]ciT~ 0F SEBASTi~i FL0~DA 2004/2oo5 ~NU~ B~GET[
STORMWATER UTILITY REVENUE BONDS DEBT SERVICE FUND
This debt service fund is used to record debt service payments associated with the Stormwater Utility
Revenue Bonds, Series 2003. The stormwater utility tax backed revenue bonds are for nineteen (19) years.
BUDGET SUMMARY
The Fiscal Year 2004-2005 proposed budget for Debt Service Ftmd is $441,973. This is compared to the 2003-04
projected expenditures of $439,676, an increase of $2,297 or .52%,
FY 04-05
Projected City Mgr.
FY 01-02 FY 02-03 FY 03-04 FY 03-04 Proposed
Actual Actual Budget Expenditures Budget Difference
Debt Service $ $ $ 439,387 $ 439,676 $ 441,973 $ 2,297
Total $ $ $ 439,387 ~$ 439,676 $ 441,973 $ 2,297
FY 04-05
~lajor Current Level Changes from
2003-04 Projected Expenditures:
1. Debt Service - Increase due to increase
~.evenue Bonds debt service schedule.
in debt service payment in accordance with Stormwater
$ 2,297
127
] OF SEBASTIAN, FLORIDA 2004/2005 ANNUAL BUDGE~
CITY OF
HOME OF PELICAN ISLAND
This Page Intentionally Left Blank
128
IciTY OF SEBASTIAN, FLORIDA 2004/2005 ANNUAL BUDGE~
CAPITAL ~MPROWMENT Ftn~D SOtr~CES AND USES OF FUNDS
FOR FISCAL YEAR 2004 - 2005
CIP REVENUES BY SOURCE
CDBG Gr~t
~.
27%
Airport Fund j/
.2%
Other
SottTccs
Local Option
Gas Tax
10%
Discretionary
Sales Tax
27%
~ ~ Recreation
Stormwater '~Impact Fee
Utility Fee 15%
6%
CIP USES OF FUNDS
Public Safety
2%
A~rpo~t
~8o/o ~
Stormwater
Utility
8%
Debt
Service
6%
Recreation
Facilities
16%
Roads
50%
129
[CITY OF SEBASTIAN, FLORIDA 2004/2005 ANNUAL BUDGET[
This Fund includes all of the City's "Pay as you go" and loan funded Capital Improvement Projects.
Funding for Capital Improvement Projects is provided from other City funds, loan proceeds and
miscellaneous revenue. Capital project expenditures are accounted for in Capital Project Funds, the Golf
Course Projects Fund and the Airport Projects Fund, but they are presented in a consolidated manner in the
budget document to facilitate review of capital projects as a whole.
CAPITAL IMPROVEMENT FUND
REVENUES BY SOURCE
Local Option Gas Tax Fund
Discretionary Sales Tax Fund
Recreation Impact Fee Fund
Stormwater Utility Fund
Airport Fund
CDBG Grant Fund*
Grants and Other Sources
TOTAL
$ 240,000
651,193
349,000
142,790
3,750
644,000
352,790
$ 2,383,523
EXPENDITURES BY TYPE
Roads $ 1,194,000
Recreation Facilities 389,000
Stormwater Utilties 185,580
Airport 420,250
Public Safety 40,000
Sub-total Capital Projects $ 2,228,830
Debt Service 154,693
TOTAL $ 2,383,523
* CDBG Grant Fund represents a grant a~vard to be received in FY 2004-2005. The grant award is
designated to the Louisiana Avenue improvements.
130
CiTY OF SEBASTIAN, FLORIDA 2004i2005 NNuAL B GEq
CAPITAL IMPROVEMENTS
Local Discretionary Recreation Stormwater
Option Gas Sales Impact Utility Airport CDBG Other
Tax Fund Tax Fund Fee Fund Fee Fund Fund Grant Fund Sources
Road Improvements
Road Paving 150,000
Main Street Improvements 90,000 110,000
Design & resurface I mile
Easy Street Renovation 200,000
Design & resurface 1 mile
Louisiana Avenue Improvements
Recreation Facilities
Stoneerop Street Park (Zone D)
Parks Maintenance Building
Lighting for Football Field & Basketball
Court at Barber Street Sports
Complex
Community Center Improvements
RecreaOon program Enhancements
te include hardwood floor, small
playground, small gazebo, freeing
20 bosu balls and 2 racks, scaler
net and frame.
Blossom Park Development
Historic Train Depot Reloca6on
(Estimated Costs are not available
at time of budget).
Stormwater Utilities
Indian River Drive / Davis Street
Nutrient Separating Baffle Box
Quality Improvement Projects
Airport
Install Fuel Tanks & Wash Rack
Rehab Ai~ort Taxiway "A"
Entitlements
New Municipal Airport Furniture
Public Safety
Boat Lift
Debt Service
Heavy Equipment Lease
Total
150,000
200,000
200,000
644,000 644,000
60,000 60,000
40,000 40,000
218,000 218,000
41,000 41,000
30,000 3~000
42,790 42,790 85,580
100,000 100~00
40,000 160,000 20~000
3,750 150,000 153,750
66,500 66,500
40,000 40,000
154,693 154,693
$ 240,000 $ 651,193 $ 349,000 $ 142,790 $ 3,750 $ 644,000 $ 352,790 $ 2383,523
131
iciT~ OF SEBASTIAN,FLORIDA 2004i2005 ANNuaL' BUDGETi
CAPITAL IMPROVEMENT FUND SOURCE OF "OTHER" FUNDS
SOURCE OF "OTHER" FUNDS
Nutrient Separating Baffle Box
St. John's River Water Management D/strict
Install Vertical Guidance System
Florida Department of Transportation
Rehab Airport Taxiway "C"
Federal Aviation Administration
Florida Department of Transportation
TOTAL SOURCES OF "OTHER" FUNDS
AMOUNT
42,790
160,000
146,250
3,750
$ 352,790
132
OF SEBASTIAN, FLOR/DA 2004/2005 ANNUAL BUDGE
MUNICIPAL GOLF COURSE
FY 01/02 FY 02/03 FY 03/04 to FY 03/04 Proposed
Description Actual Actual Budget 03/31/04 Proiected Budget
Total Revemtes
$ 1,385,635 $ 1,400,152 $ 1,554,611 $ 969,921 $ 1,534,818 $ 1,554,614
Total GC Administration Division 641,411
Total GC Greens Division 550,170
Total GC Carts Div/sion 96,630
607,815 853,046 300,132 845,253 876,927
536,741 595,039 306,415 533,972 568,466
93,328 106,526 39,885 106,276 109,221
Total Expenses
$ 1,288,212 $ 1,237,884 $ 1,554,611 $ 646,432 $ 1,485,501 $ 1,554,614
Net Revenue over (Expenses) $ 97,424 $ 162,268 $ - $ 323,489 $ 49,317 $
GOLF COURSE FUND REVENUE
Code: 410010
rhe Fiscal Year 2004-2005 proposed budget for Golf Coarse fund revenue is $1,540,520. This compares to the 2003-0~
projected Golf Course fund revenue of $1,534,818, an increase of $5,702 or 0.4%.
Projected
FY 01/02 FY 02/03 FY 03-04 FY 03-04 Proposed
Description Actual Actual Budget Revenue FY 04/05 Difference
Charges for services $1,365,025 $1,386,315 $1,484,154 $1,472,092 $1,516,674 $ 44,582
Non-operating revenues 20,610 13,837 70,457 62,726 37,940 (24,786
Total revenues and other sources $1,385,635 $1,400,152 $1,554,611 $1,534,818 $1,554,614 $ 19,796
FY 04-05
Major Current Level Changes from
2003-04 Projected Revenue: Difference
L Charges for services - Increase due to a projected increase in cart and greens fees, resident/nonresident
fees, and rents for a CPI increase in accordance with the lease contract. $ 44,582
2. Non-operating revenes- Net decrease results from an increase in projected revenues, resulting m a
decrease in mount required from retained earnings appropriation. $ (24,786)
133
I[ll/[l~llIT liN[ I ~ [lift I [ Illfl
]CITY OF SEBASTIAN, FLORIDA 2004/2005 ANNUAL BUDGE
GOLF COURSE REVENUE
Code: 410010
Account
Number Description
CItARGES FOR SERVICES
347501 Green Fees
347502 Cart Rentals
347510 Driving Range Fees
347512 Club Storage Fees
347513 Club Rentals Fees
347521 Membership Fees
347522 Handicap Fees
347523 Resident Card Fees
347530 Non-Taxable Sales
347540 Pro Shop Sales
347541 Cost of Sales-Pro Shop
362100 Rents and Royalties
369900 Other Miscellaneous Revenues
369941 Sales Tax Commissions
369945 Pro Lesson Fees
369995 Cash Over/Short
POTAL CHARGES FOR SERVICES
NON-OPERATING REVENUE
361100 Interest Earnings
361105 SBA Interest Earnings
364100 Sale o£Fixed Assets
369200 Insurance Proceeds
389995 Appr. from PY Ret~med Earnings
YOTAL NON-OPERATING REVENUE
rOT, L REVENUES
FY 01/02
Actual
432,525
701,410
38,180
757
758
105,240
5,670
22,256
80
80,186
(57,514)
29,798
2,619
360
2,630
72
1,365,025
718
19,635
(233)
490
0
20,610
1,385,635
FY 02/O3
Actual
457,660
693,341
45,259
633
2,006
87,014
5,520
27,225
151
80,246
(51,287)
29,476
3,774
360
4,930
7
1,386,315
(41)
13,878
0
0
0
13,837
1,400,152
FY 03/04
Budget
516,029
715,000
48,500
750
2,000
90,000
5,625
30,300
90
80,000
(40,000)
30,000
2,000
360
3,500
0
1,484,154
1,585
17,146
0
0
51,726
70,457
1,554,611
Actual
to
03/31/04
329,674
460,877
26,946
675
1,252
74,648
6,210
35,022
112
36,904
(26,4551
14,346
1,736
180
2,505
(10)
964,622
(45)
5,344
0
0
0
5,299
969,921
FY03/04
Projected
516,029
715,000
49,000
675
2,200
76,648
6,300
35,100
175
80,000
(45,000)
29,105
3,000
360
3,500
0
1,472,092
0
11,000
0
0
51,726
62,726
1,534,818
FY 04/05
City Mgr.
Proposed
Budget
525,000
750,000
50,000
675
2,200
69,789
6,750
41,900
200
81,000
(50,000)
32,000
3,000
360
3,800
0
1,516,674
0
14,000
0
0
23,940
37,940
1,554,614
134
[ciTY oF SEBASTIAN, FLORIDA 2004/2005 ANNUAL BUDGET[
GOLF COURSE ADMINISTRATION
The Sebastian Golf Course is located in the City of Sebastian off of Main Street at the West entrance to the Airport and
provides recreational enjoyment for the citizens of Sebastian and the surrounding communities. The facility includes
an 18-hole golf course that is 6,717 yards in length and par 72, dr/ving range, putting and chipping green, restaurant,
lounge, and fully stocked Pro Shop.
AdmSnistration plans, organizes, directs, evaluates and monitors the entire golf operation including, but not limited to
customer service, golf shop operations, accounting, golf course maintenance, advertising and promotions, increasing
golf rounds, tournament operations and promoting the game of golf through junior clinics, adult private lessons and
league tournament play. Tkis division handles all computer operations, monies, and reconciles and balances all cash
operations, as well as point of sale, tee times and the web site.
FISCAL YEAR 2004 ACCOMPLISHMENTS
Over 500 junior golfers attended Wednesday free clinics, and introduced several to the game for the
first time.
Sebastian Junior Golf Academy (offered during summer) had over 112 junior golfers in attendance.
Golf rounds (as of March 31, 2004) at 34,944, an increase of 711 rounds over last year at the same
time. On track to do 68,000 rounds for year.
Total revenue (as &March 31, 2004) at $972,319, and increase of $76,624 over last year at the same
time. On track for $1.5 million in total revenue for year.
Over 50 "outside" tournaments offered, including charitable, corporate and league events.
All weekly leagues showing modest increase in players including Monday league, Business league,
SMGA, SWGA and Couples.
Sebastian premier golf tournament, The Sebastian Open, was a huge success with over 150 players
competing.
Total golf shop sales (as of March 31, 2004) at $21,046, an increase of $3,000 over last year at the
same time.
Ali golf staff offering excellent customer service and friendliness to customers.
FISCAL YEAR 2005 GOALS & OBJECTIVES
Entertain over 70,000 rounds of golf (9 & 18 hole combined)
Continue to offer professionally operated tournaments and leagues
Continue to offer a comprehensive Junior Golf Program
Offer a competitive golf shop complete with customers stated and unstated needs and wants
Through articles and educational materials, continue to work with all golf staff regarding unsurpassed
customer service and professionalism
135
2ITY OF SEBASTIAN, FL0 D 2004/2005 BUDGE
PERFORMANCE MEASUREMENT
SERVICE PROGRAM
NUM~BER OF ANNUAL FEES SOLD
Single Resident
Single Non-Resident
Family Resident
Fam/ly Non-Resident
Resident/Discount Cards
TOTAL ANNUAL FEES SOLD
NUMBER OF ROUNDS PLAYED
Annual Fee Rounds
Daily Fee Rounds
Actual Actual Projected Projected
2001-02 2002-03 2003-04 2004-05
71 63 63 50
38 24 26 14
42 40 40 32
18 I0 10 10
890 855 900 1,150
1,059 992 1,039 1,256
13,087 10,988 12,000 10,000
47,122 52,340 55,000 58,000
60,209 63,328 67,000 68,000
rOTAL NUMBER OF ROUNDS PLAYED
PROGRAM BUDGET DESCRIPTION FOR THE SEBASTIAN GOLF COURSE
STAFFING NATURE OF ACTJ!/1TY
03-04 04/05
20.00% 20.00% General Supervision - Provide effective, responsive and professional management, direction,
control of daily golf operations, including training and forethought for innovative and
~ractical improvements.
20.00% 20.00~ Pr.._qo Shop - Provide friendly, consistent quality service to the public. The result of this dh'ecl
:untact combined ~vith the amenities offered, produces customer satisfaetiun.
20.00% 20.00~ Control of Course Play - Provides for orderly starting of play, the speed and flow of play,
and prevention of free play and abuse to golf course grounds. This enhances the enjoyment ol
the game as well as promoting remm play.
20.00% 20.00% iGolf Course Administration - Supervise all Golf Course operations, preparation of budget,
:supervision of capital improvement programs.
20.00% 20.00% Promote the Game of Golf - Sebastian Goff Course and the City of Sebastian through golf
instruction, junior and adult clinic, golf tournaments, charity events, speaking engagements,
advertisements, and other creative measures to attract and promote remm play to Sebastian
Golf Course
100.00% 100.00%
136
CITy OF sEBASTIAN, FL0mDA 2004i2005 ANNU BUDGETI
GOLF COURSE ADMINISTRATION BUDGET SUMMARY
The Fiscal Year 2004-2005 proposed budget for Golf Course Administration is $876,927. This compares to the
2003-04 projected expenditures of $845,253, an increase of $31,674 or 3.7%.
Personal Services
Operating Expenses
Capital Outlay
Debt Service
Non-Operating
Total
FY 04-05
FY 04-05
Projected City Mgr.
FY 01-02 FY 02-03 FY 03-04 FY 03-04 Proposed
Actual Actual Budget Expenditures Budget Difference
$ 218,265 $ 241,667 $ 247,140 $ 284,481 $ 299,181 $ 14,700
258,874 283,826 223,267 254,482 269,906 15,424
2,871 3,116 1,150 1,150
42,981 112,803 137,408 306,290 306,690 400
335,000
$ 857,991 $ 641,411 $ 607,815 $ 845,253 $ 876,927 $ 31,674
Major Current Level Changes from
2003-04 Projected Expenditures:
Difference
1. Personal Services - Increase mainly due to an estimated 24% increase in health insurance
premiums, a 5.5 Yo increase for CWA employees per CWA Union Contract and exempt employess per
Management Benefits Package, and an increase in deferred compensation and worker's compensation
premiums which are wage driven. $ 14,700
2. Operating Expenses - Net increase results from conversion to county water, outsource of janitorial
services and a rise in the annual support for the Computer Golf Sofrware. $ 15,424
3. Capital Outlay - Increase due to replacement computer. $ 1,150
4. Debt Service - Increase in accordance with debt service schedule. $ 400
5. Non-Operating - No change. $
PERSONAL SERVICES SCHEDULE
GOLF COURSE ADMINISTRATION AND PRO SHOP
F/T/E Projected Proposed
PAY POSITION YEARS Expense Budget
POSITION RANGE GRADE 02-03 03-04 04-05 03-04 04-05
Golf Course Director 51,386/92,808 81E 1.00 1.00 1.00 $ 55,400 $ 58,500
Head Gol£ Professional 31,401/56,713 29E 1.00 1.00 1.00 33,100 35,000
Asst. Head Golf Professional 16,405/29,629 11 0.00 1.00 0.00 1%000
Haad Cashier 22,661/40,929 18 1.00 1.00 1.00 28,700 31,500
Administrative Secretuty 11,331/20,465 18 0.50 0.50 0.50 18,000 20,000
Assistant Cashier(P/T) 8,203/14,815 11 1.50 1.00 1.00 13,700 14,100
Cashier (TEMP) 0.50 0.00 0.50 8,300
Ranger/Starter (6 P/T) 6312/11,400 9 3.00 3.00 3.00 36,500 43,300
Ranger/Starter (2 TEMP) 1.50 1.50 1.00 10,000 11,000
9.00 9.00
TOTAL SALARIES
8.00
$ 202,400 $ 202,400
TEMPORARY SALARIES 10,000 19,300
Overtime 1,500 1,500
Lesson Bonus 6,000 2,850
FICA Taxes 16,822 17,293
Deferred Compensation 12,672 11,642
Group Health Insurance Premium 20,981 23,004
Dependant Health Ins Premium 6,334 9,833
Employee Assistance Program 300 300
Worker's Comp Insurance 6,472 10,059
Unemployment Insurance 1,000 1,000
TotalPersonalServices $ 284,481 $ 299,181
137
CAPITAL OUTLAY SCHEDULE
GOLF COURSE ADMINISTRATION AND PRO SHOP
Priority EXPENDITURES PER FISCAL YEAR
Number Description 2004-05 2005-06 2006-07 2007-08 2008-09 TOTAL
1 Computer $ 1,150 $ $ $ $ $ 1,150
2 Flooring 6,000 6,000
$ 1,150 $ 6,000 $ $ $ $ 7,150
138
zoon/ oos A NUnL
ICITY OF SEBASTIAN, FLORIDA
GOLF COURSE ADMINISTRATION DMSION
Code: 410110
Number Description
PERSONAL SERVICES:
511200 Regular Salaries
511300 Temporary Salaries
511400 Overtime
511500 Lesson Bonus
512100 F1CA T~xes
512225 Deferred Compensation
512301 Group Health Insurance Premium
512305 Dependant Health Ins Premium
512309 Employee Assistance Program
512400 Worker's Comp Insurance
512500 Unemployment Insurance
TOTAL PERSONAL SERVICES
OPERATING EXPENSES:
533100 Professional Services
533200 Audit Fens
533201 Admin Services provided by GF
533400 Other Contractual Services
533410 Environmental Services
533415 Janitorial Services
533420 PasffWeed Control
533440 Electronic Security Services
534000 Travel and Per Diem
534101 Telephone
534105 Cellular Talephone
534110 Internet Accass
534120 Postage
534310 Electric
534320 Water/Sewer
534380 Trash Pickup/Hauling, Etc.
534445 Airport Property Lease
534500 Insurance
534610 R & M - Buildings
534630 R & M - Office Equipment
534650 R & M-Radio
534845 Golf Course Promotions
534846 Golf Course Advertising
535200 Departmental Supplies
535205 Bank Charges
5352 ] 0 Computer Supplies
535220 Cleaning Supplies
535230 Small Tools and Equipment
535250 Building Supplies
535270 Uniforms and Shoes
535410 Dues and Memberships
535420 Books and Publications
535450 Training and Education
535710 'Nan-Ad Valorem Tax
tOTAL OPERATING EXPENSES
CAPITAL OUTLAY:
506400 Vehicles and Equipment
tOTAL CAPITAL OUTLAY
DEBT SERVICE:
707145 Principal - Golf Course
707245 Interest - Golf Course
tOTAL DEBT SERVICE
tOTAL GOLF COURSE ADMINISTRATION
FY 01/02
Actual
185,064
0
1,193
1,125
13,870
9,448
12,890
5,291
252
11,892
642
241,667
0
7,180
38,088
75
1,813
1,440
168
381
0
6,0410
1,805
145
29,262
573
1,545
120,000
34,386
4,105
3,132
220
3,075
5,406
2,449
16,187
612
1,171
208
115
271
913
128
0
2,935
283,826
3,116
3,116
0
112,803
112,803
641,411
FY 02/03
Actual
188,123
0
1,502
3,938
14,322
10,407
13,294
5,508
257
8,952
837
247,140
0
3,331
5,088
0
1,794
69O
126
478
24
2,256
0
0
102
31,927
525
1,147
120,000
10,871
3,120
921
0
2,075
8,900
4,047
18,740
741
2,055
0
85
23O
931
133
0
2,930
223,267
0
137,408
137,408
607,815
FY 03/04
Budget
202,400
10,000
1,500
6,000
16,822
12,672
20,981
6,334
300
6,472
1,000
284,481
0
2,709
38,088
0
2,500
0
200
480
5O
2,962
0
0
200
30,840
587
0
120,000
13,036
7,000
750
25O
2,500
7,500
3,500
16,800
750
1,300
250
250
250
1,000
150
75O
3,023
257,675
0
0
230,000
80,890
310,890
853,046
Actual
to
03/31/04
93,275
0
1,316
1,500
7,013
5,062
9,525
3,965
129
6,674
0
128,459
1,075
2,779
19,044
0
1,053
0
56
191
0
2,298
0
89
35
14,915
257
0
60,000
11,002
4,229
251
0
1,618
4,860
1,361
4,348
410
799
0
0
13
0
145
0
2,700
133,528
0
0
0
38,145
38,145
300,132
FY03/04
Projected
202,400
10,000
1,500
6,000
16,822
12,672
20,981
6,334
300
6,472
1,000
284,481
1,075
2,779
38,088
0
2,500
0
168
400
0
2,562
240
89
200
30,840
587
0
120,000
13,036
7,000
1,575
0
2,500
7,500
3,000
15,000
750
1,300
0
100
200
650
145
250
3,023
254,482
230,000
76,290
306,290
845,253
FY04/05
City Mgr.
Proposed
Budget
202,400
19,300
1,500
2,850
17,293
11,642
23,004
9,833
300
10,059
1,000
299,181
1,075
2,779
38,088
0
2,000
3,600
168
400
200
2,202
360
100
200
31,000
15,000
0
120,000
13,036
5,000
2,500
7,000
3,000
15,000
750
1,100
0
100
2OO
700
0
20O
3,023
269,906
1,150
1,150
240,000
66,690
306,690
876,927
139
GOLF COURSE GREENS DMSION
The Golf Course Greens Division is responsible for administration of an independent golf course maintenance contract
which will ensure that the overall care and quality of the golf course is compatible to maintaining high standards, thus
ensuring a quality golf course with excellent tuff conditions which will guarantee repeat play from our customers.
FISCAL YEAR 2004 ACCOMPLISHMENTS
Additional repairs made to maintenance facility including improved over-hang and employee meeting room.
Continued work completed on swale clearing and Brazihan pepper tree removal.
Golf Course condition remained in excellent shape and playability.
Additional trees in appropriate areas and landscape plants added to each tee bed and front entrance.
Porch added to east side of clubhouse, landscape plants and irrigation added to compliment new porch.
On course restroom facilities painted and upgraded.
FISCAL YEAR 2005 GOALS AND OBJECTIVES
Continue identifying areas that need improvement and carry out plans to improve such areas on the golf course
Add irrigation to key spots on driving range.
Track and monitor all equipment preventative maintenance and repairs
Continue to evaluate horticultural and turf practices in order to produce the best possible playing conditions.
Add new tees on holes 9 & 13.
PERFORMANCE MEASURES
Projected
Performance Indicators 2004/2005
Greens (Acres) 3.75
Tees (Acres) 4.5
Fairways (Acres) 35
Rough (Acres) 60
Sand Bunkers (Acres) 5
Lakes and Ponds (Linear Feet) 10000
Non-Play Area (Acres) 18
Holes Maintained 18
PROGRAM BUDGET DESCRIPTION FOR THE GOLF COURSE GREENS DMSION
STAFFING NATURE OF ACTIVITY
03-04 04/05
70.00% 75.00G Golf Course Maintenance - Provide adminislxative oversight of independent golf course
maintenance contract which provides daily turf care resulting in the quality appearance and
playability of the golf course. Keeping the golf course in the best possible condition throughout
the year adds to the enjoyment of the customers and insures retm-n play.
30.00% 25.00°A Equipment Maintenance - Continue tracking equipment use and repair to insure proper
maintenance and useabilfiy of equipment.
100.00% 100.00~
140
[CITY OF SEBASTIAN, FLORIDA 2004/2005 ANNUAL BUDGET[
GOLF COURSE GREENS DIVISION BUDGET SUMM_ARY
The Fiscal Year 2004-2005 proposed budget for Golf Course Greens Division is $568,466. This compares to the
2003-04 projected expenditures of $533,972, an increase of $34,494 or 6.5%.
Operating Expenses
Capital Outlay
Non-Operating
Total
FY 04-05
Projected City Mgr.
FY 01-02 FY 02-03 FY 03-04 FY 03-04 Proposed
Actual Actual Budget Expenditures Budget Difference
$ 504,922 $ 518,514 $ 524,319 $ 533,972 $ 533,572 $ (400)
3,345 31,656 1,100 20,800 20,800
700;000 11,322 14,094 14,094
$1,208,267 $ 550,170 $ 536,741 $ 533,972 $ 568,466 $ 34,494
FY 04-05
Major Current Level Changes from
2003-04 Projected Expenditures:
Operating Expenses - Net decrease results fi.om reductions in R & M Buildings.
Capital Outlay - Increase for needed replacement of equipmeat..
Non-Operating - Increase due to emergency contingency fund.
Difference
$ (4oo)
$ 20,800
$ 14,094
CAPITAL OUTLAY SCHEDULE
GOLF COURSE GREENS DIVISION
Priority EXPENDITURES PER FISCAL YEAR
Number Description 2005-06 2006-07 2007-08 2008-09 2009-10 TOTAL
1 Progressive Mower $ 15,000 $ $ $
2 Carry All 5,800 7,800
3 Tractor 14,000
4 Rotary Mower 17,000
5 Mig Welder 3,000
6 Greens Mower 22,000
7 Toro Sand Pro
$ 18,000 $ 33,000
13,600
14,000
17,000
3,000
22,000
10,000 10,000
$ 20,800 $ 14,000 $ 20,000 $ 29,800 $ 28,000 $112,600
141
GOLF COURSE GREENS DMSION
Code: 410120
Account
qumber Description
OPERATING EXPENSES
533440
533445
534310
534610
534640
534680
534685
535200
535220
535230
535250
Electronic Security Services
Groundskeeping Service
Electric
R & M - Buildings
R & M-Operating Equipment
R & M - Irrigation Systems
R & M - Grounds Maintenance
Departmental Supplies
Cleaning Supplies
Small Tools and Equipment
Building Supplies
TOTAL OPERATING EXPENSES
CAPITAL OUTLAY
606400 Vehicles and Equipment
TOTAL CAPITAL OUTLAY
NON-OPERATING EXPENSES
909541 Intrafund Trfr to GC Capital
909901 Contingency
FOTAL NON-OPERATING EXPENSES
rOTAL GREENS DMSION
FY 01/02
Actual
386
475,349
I8,129
1,863
8,241
9,933
996
3,068
199
272
76
518,514
31,656
31,656
0
0
0
550,170
FY 02/03
Actual
378
482,479
15,930
2,254
6,989
12,382
1,438
2,039
349
70
11
524,319
1,I00
1,100
11,322
0
II~22
536,741
FY 03/04
Budget
450
498,439
19,500
2,000
13,000
14,000
1,450
2,250
250
250
250
551,839
43,200
43,200
0
0
0
595,039
Actual
to
03/31/04
221
281,446
7,399
1,391
5,910
7,231
1,359
1,433
0
25
0
306,415
306,415
FY 03/04
Proiected
450
482,472
18,000
2,000
13,000
14,000
1,450
2,250
100
150
100
533,972
0
0
0
0
0
533,972
FY 04/05
CityMgr.
Proposed
Budget
450
482,472
18,000
1,500
13,000
14,000
1,500
2,300
100
150
100
533,572
20,800
2o~oo
0
14,094
14,094
568,466
142
ICITY OF SEBASTIAN, FLORIDA 2004/2005 ANNUAL BUDGEI
GOLF COURSE CARTS DIVISION
The Golf Course Carts Division many times provides the first and last contact with customers. They mimtain golf
carts in operational and clean condition for customers, services driving range and water station, maintains and cleans
all surrounding areas inclucYmg the cart barn, cart staging area, can wash area, starter station, locker room and driving
range. Facilitates preventative maintenance on golf carts including battery checks, greasing and tire pressure.
FISCAL YEAR 2004 ACCOMPLISHMENTS
Maintained fleet of 86 electric golf cars, including 516 batteries and 344 tires.
Maintained, cleaned and kept organized the following areas: cart barn, starter station, water station,
locker room, driving range tee and surrounding areas
Maintained and cleaned driving range practice golf balls} driving range cart and ranger cart.
Maintained a high level of customer service.
FISCAL YEAR 2005 GOALS AND OBJECTIVES
Continue to maintain carts, complete with detailing, battery maintenance, tires, etc.
Continue to maintain cart barn, starter's station, water station & surrounding areas
Continue to maintain driving range bails, keeping good shape, presentable for pubhc use.
Continue to provide the best possible customer service.
PERFORMANCE MEASURES
Projected
Performance Indicators 2004/2005
Club Car Electric Golf Carts 84
rires Maintained 336
Grease Fittings Maintained 504
iRange Carts 1
Ranger Carts 1
PROGRAM BUDGET DESCRIPTION FOR THE GOLF CART DMSION
STAFFING Nvt TURE OF ACTIVITY
03-04 04/05
40.00% 40.00¢, General Maintenance and Care of Golf Carts - Clean and maintain golf carts in operational
condition for guests use and maintain operational cart barn.
30.00% 25.00% Golf Course Facilities - Maintenance and care of Cart Barn, Driving Range, Water Station
and general area around Golf Shop and starter area.
30.00% 35.009 Customer Service - Provide unsurpassed customer service to our members quests.
100.O0°A 100.00%
143
]CITY OF SEBASTIAN, FLORIDA 2004/2005 ANNUAL BUDGET[
GOLF COURSE CARTS DMSION BUDGET SUMMARY
Fhe Fiscal Year 2004-2005 proposed budget for Golf Course Carts Division is $109,221. This compares to the 2003.
)4 projected expenditures of $106,276, a increase of $2,945 or 2.8%.
?ersonal Services
Operating Expenses
FY 04-05
Amended Projected City Mgr.
FY 01-02 FY 02-03 FY 03-04 FY 03-04 Proposed
Actual Actual Budget Expenditm-es Budget Difference
$ 38,068 $ 39,166 $ 52,326 $ 52,326 $ 55,271 $ 2,945
58,561 54,162 54,200 53,950 53,950
$ 96,630 $ 93,328 $ 106,526 $ 106,276 $ 109,221 $ 2,945
Total
FY 04-05
Major Current Level Changes from
2003-04 Projected Expenditures: Difference
1. Personal Services - Increase mainly due to a 5.5% increase for CWA employees per CWA
Ua/on Contract and an increase in worker's compensation preminm wkich are wage driven. $ 2,945
2. Operating Expenses - No forecasted capital outlay for FY 2004-05.
PERSONAL SERVICES SCHEDULE
GOLF COURSE CART DMSION
POSITION
Golf Course Attendant (1 P/T)
Cart Attendants (4) (P/T)
Cart Attendants (TEMP)
F/T/E Projected Proposed
PAY POSITION Expense Budget
RANGE GRADE .02-03 03-04 04-05 03-04 04-05
8,202/14,815 11 1.00 0.50 0.50 $ 13,000 $ 13,000
6,438/11,623 9 2.00 1.00 2.00 14,500 22,500
2.00 2.00 1.00 19,000 13,000
5.00 3.50 3.50
TOTAL SALARIlgS $ 46,500 $ 48,500
OVERTIME
FICA
EMPLOYEE ASSISTANCE PROGRAM
WORKER'S COMPENSATION
TOTAL PERSONAL SERVICES
600 300
3,603 3,733
92 92
1,531 2,646
$ 52,326 $ 55,271
144
[CITY OF SEBASTIAN, FLORIDA 2004/2005 ANNUAL BUDGET[
CAPITAL OUTLAY SCHEDULE
GOLF COURSE CART DMSION
Priority EXPENDITURES PER FISCAL YEAR
Number Description 2004-05 2005-06 2006-07 2007-08
1 Range Picker $ $ 2,200 $ $
2 Ball Washer 1,800
3 Range Dispenser 4,200
2008-09 TOTAL
$$ 2,200
1,800
4,200
$ $ 4,000 $ 4,200 $ $ $ 8,200
GOLF COURSE CARTS DIVISION
Code: 410130
FY 04/05
Actual City Mgr.
Account FY 01/02 FY 02/03 FY 03/04 to FY 03/04 Proposed
Number Description .Actual Actual Budget 03/31/04 Proiected Budget
PERSONAL SERVICES
511200 Regular Salaries 34,862 35,476 27,500 6,762 27,500 35,500
511300 Temporary Salaries 0 0 19,000 5,111 19,000 13,000
511400 Overtime 458 860 600 529 600 300
512100 FICA Taxes 2,702 2,780 3,603 949 3,603 3,733
512309 Employee Assistance Program 46 50 92 38 92 92
512400 Worker's Comp Insurance 0 0 1,531 0 1,531 2,646
TOTAL PERSONAL SERVICES 38,068 39,166 52,326 13,389 52,326 55,271
OPERATING EXPENSES
534420 Equipment Leases 52,250 52,250 52,250 26,125 52,250 52,250
534610 R & M- Buildings 90 385 500 2 500 500
534640 R & M-Operating Equipment 784 730 500 202 500 500
535200 Departmental Supplies 5,272 698 750 154 500 500
535220 Cleaning Supplies 57 60 100 13 100 100
535230 Small Tools and Equipment 108 39 100 0 100 100
TOTAL OPERATING EXPENSES 58,561 54,162 54,200 26,496 53,950 53,950
CAPITAL OUTLAY
606400 Vehicles and Equipment 0 0 0 0 0 0
TOTAL CAPITAL OUTLAY 0 0 0 0 0 0
TOTAL CARTS EXPENSES 96,630 93,328 106,526 39,885 106,276 109,221
145
]CITY OF SEBASTIAN, FLORIDA 2004/2005 ANNUAL BUDGETI
CITY OF
HOME OF PELICAN ISLAND
This Page Intentionally Left Blank
146
I iTY 0F SEBASTIAN, F ORIDX' '04i 005 ALBUDGET[
AIRPORT FUND REVENUE
Code: 450010
The Fiscal Year 2004-2005 proposed budget for Airport fund revenue is $275,255. This compares to the 2003-0,
projected Airport fund revenue of $244,685, an/a~ease of $30,570 or 12.5%.
FY 04-05
Projected City Mgr.
FY 01-02 FY 02-03 FY 03-04 FY 03-04 Proposed
Description Actual Actual Budget Revenue Budl~et Difference
Operating revenue 178,743 167,676 206,664 204,665 267,235 62,570
Intergovernmental 32,000 32,000 (32,000)
Nen-operating revenues 11,215 7,953 19,285 8,020 8,020
Total revenues and other sources 189,958 175,629 257,949 244,685 275,255 30,570
Difference
FY 04-05
Major Current Level Changes from
2003-04 Projected Revenue:
Operating revenue - Increase due to additional projected revenues associated with airport lease
agreements. $ 62,570
2. Intergovernmental - Decrease results from the fact there have been no approved grants awarded as
of this date. $ (32,0001
3. Non-operating revenues - No forecasted increase in interest earnings.
$
147
AIRPORT REVENUE
Code: 450010
· ~ UG/UD
Actual City Mgr.
Account FY 01/02 ]FY 02/03 FY03/04 to FY03/04 Proposed
Number Description Actual Actual Budget 03/31/04 Proieeted Budget
OPERATING REVENUE
3625XX Rents and Royalties 167,061 160,695 200,660 83,447 198,661 261,235
369900 Other Miscellaneous Revanaes 11,682 6,981 6,004 3,207 6,004 6,000
TOTAL OPERATING REVENUE 178,743 167,676 206,664 86,654 204,665 267,235
NON-OPERATING REVENUE:
INTERGOVERNMENTAL SOURCES
334451 Airport - FDOT JPA Revenue 0 0 32,000 32,000 32,000 0
TOTAL ]NTERGOV'T SOURCES 0 0 32,000 32,000 32,000 0
OTHER NON-OPERATING REVENUE:
361100 Interest Earnings 448 (42) 851 (10) 20 20
361105 ' SBA Interest Earnings 10,767 7,995 12,]88 3,910 8,000 8,000
364100 Sale of Fixed Assets 0 0 0 0 0 0
389995 Appr. from PY Retained Earnings 0 0 6,246 0 0 0
[~OTAL OTI~R NON-OPERATING REVENUE 11,215 7,953 19,285 3,900 8~020 8,020
TOTAL NON-OPERATING REVENUES 11,215 7,953 51,285 35,900 40,020 8,020
TOTAL A~,.PORT REVENUES 189,958 175,629 257,949 122,554 244,685 275,255
148
OF'sEBASTIAN,'i L6 r A z00n/z00s ANNUAL BuDGEq
AIRPORT ADMINISTRATION
The Airport Director is responsible for Airpor~ Operations and comPliance issues with the Federal Aviation
Administration and the Florida Department of Transportation; airport related capital improvement programs execution
and monitoring, tenant relations, and economic development of Corporate Park West and other an'port properties.
FISCAL YEAR 2004 ACCOMPLISHMENTS
Completed installation of security upgrades and access control system.
Completed infrastructure improvements to Airport Drive West and East.
Coordinated the installation of underground, three-phase power.
Completed T-Hanger developmenL
Facilitated the leasing of 23 acres of airport property for commercial development.
Completed the reconstruction of Runway 9-27 and parallel taxiway.
Secured over $i.6 million in grant funding from the Florida Department of Transportation (FDOT) and the
Federal Aviation Administration.
FISCAL YEAR 2005 GOALS AND OBJECTIVES
Administration of the Airport in accordance with Federal, State and Local regulations.
Revise Joint Automated Capital Improvement Program (JACIP), via partnership with Florida Department of
Transportation and Federal Aviation Admimstmtion.
Coordination of safety and logistics associated with airport construction activities.
Monitoring of airport lease agreements with Finance and Legal departments.
Promotion of open and positive relations with airport users and citizens.
Complete construction of Airport, Public Works, Engineering Administration Facility and Police Evidence
Compound.
Complete reconstruction of Taxiway "A".
Complete consUmction of access road and utilities into Corporate Park West.
PERFORMANCE MEASURES
Actual Actual Budget Projected
Performance Indicators 2001/2002 2002/2003 2003/2004 2004/2005
Number of Based Ah:craft 50 50 85 90
Number of Aircraft Operations 47,000 48,000 50,000 62,000
Number of Development Acres 188 190 200 218
Airport Leasehold Revenues $ 265,000 $ 300,000
149
I¢IT¥ oF SEBASTIAN, FLORIDA 2004/2005 ANNU^ , BUDGEI]
PROGRAM BUDGET DESCRIPTION FOR THE AIRPORT
STAFFING NATURE OF ACTIVITY
03-04 04/05
I0.00~ 10.00% IFederal Aviation Compliance - Conduct operations at the Au'port m accordance with Federa
Aviation Regulations.
55.00% 40.00°/ Capital ~ Proiect Execution and Monitoring - Execute and monitor Capit~
Improvement Projects. Prepare and submit a Five-Year Capital Improvement Program ir
accordance with Regulations. Prepare and apply for Florida Department of Transportatior
Airport Improvement Grants for Capital Improvement Projects and equipment.
15.00~ 15.00% Tenant and Public Relations - Monitor and execute Tenant Lease agreements. Provide dispute
resolution regarding airport regulations. Maintain contact with Airport users and citizens,
respond to questions and complaints and provide infon'nation to all parties about rule~
regulations and aimort informati011,
20.00~ 35.00°/ Airport Maintenance - Mow Airport, herbicide muways and taxiways, maintain runway
lighting system. Supervise runway maintenance and Scrub Jay mitigation/Habitat Conservation
Area. Clear and maintain runway approaches and perform daily Airport inspections.
100.00% 100.00%
AIRPORT ADMINISTRATION BUDGET SUMMARY
The Fiscal Year 2004-2005 proposed budget for the Airport is $275,255. Th~s compares to the 2003-04 projected
expenditures of $260,323, an increase of $14,932 or 6.1%.
FY 04-05
Projected City Mgr.
FY 00-01 FY 01-02 FY 03-04 FY 03-04 Proposed
Actual Actual Budget Expendimras Budget Difference
Personal Services $ 67,830 $ 118,349 $ 120,975 $ 128,475 $ 142,109 $ 13,634
Operating Expenses 81,633 82,097 89,282 85,915 92,064 6,149
Capital Outlay 25,001 2,459 45,933 45,933 (45,933)
Non-Operating 152,000 1,759 41,082 41,082
Total $ 174,463 $ 354,905 $ 257,949 $ 260,323 $ 275,255 $ 14,932
FY 04-05
Major Current Level Changes from
2003-04 Projected Expenditures:
Difference
1. Personal Services - Increase mainly due to an estimated 24% increase in health insurance premiums, a
5.5% increase for exen~pt management and CWA employees per CWA Union Contract, and an increase in
deferred compensation and worker's compensation premiums wtdch are wage driven. $ 13,634 [
2. Operating Expenses - Increase mainly due to increase in travel and advertising expenditures estimates. $ 6,149 ]l
Capital Outlay - No forecasted capital outlay for FY 2004-05. $ (45,933)[
Non-Operating - Increase is contingency fund. $ 41,082 I
150
ICITY OF SEBASTIAN, FLORIDA 2004/2005 ANNUAl, BU meTI
PERSONAL SERVICES SCHEDULE
aARPORT
E/T/E
POSITION YEARS
PAY
POSITION RANGE
Mrport Director 51,386/92,808
Airport Operations Specialist III 22,661/40,929
Intem~remp
GRADE 01-02 02-03 03-04
8IE 0.00 1.00 1.00
18 0.50 1.00 1.00
0.67 0.50 0.50
1.17 2.50 2.50
TOTAL SALARIES
Overtime
FICA Taxes
Clothing Allowance
Deferred Compensation
Group Health Insurance Premium
Dependant Health Ins Premium
Employee Assistance Program
Worker's Comp Insurance
Total Personal Services
Projected Proposed
Expense Budget
03-04 04-05
$ 51,600 $ 55,800
32,000 36,000
8,400 8,400
$ 92,000 $ 100,200
500 3,000
7,084 7,902
I00 100
8,334 8,541
10,405 10,336
2,863 614
46 46
7,143 11,370
$ 128,475 $ 142,10~9
CAPITAL OUTLAY SCHEDULE
AIRPORT
Priority
Number Description
EXPENDITURES PER FISCAL YEAR
2004-05 2005-06 2006-07 2007-08 2008-09 TOTAL
$ $ $ $ $ $
$ $ $ $ $ $
Equipmmat purchased in prior year:
Bobcat Toolcat
Mobile Radio
$ 45,048
885
$ 45,933
151
0F SEB STi i FLOR, '2004)2005 NNuAL
AIRPORT ADMINISTRATION
Code: 450110
FY 04/05
Actual City Mgr.
Account FY 01/02 FY 02/03 FY 03/04 to FY 03/04 Proposed
Number Description Actual Actual Budget 03/31/04 Projected Budget
PERSONAL SERVICES
1511200 Regular Salaries 50,192 86,582 82,000 44,382 92,000 100,200
511400 Overtime 1,847 3,000 1,569 500 3,000
512100 FICA Taxes 3,622 6,528 7,084 3,547 7,084 7,902
512215 Clothing Allowance 100 100 100 100 100
512225 Deferred Compensation 3,998 4,666 8,334 3,900 8,334 8,541
512301 Group Health Insurance Premium 4,950 8,876 10,405 4,616 10,405 10,336
512305 Dependant Health Ins Premium 2,693 2,863 2,863 419 2,863 614
512309 Employee Assistance Program 23 42 46 23 46 46
512400 Worker's Comp Insurance 2,351 6,845 7,143 5,957 7,143 11,370
TOTAL PERSONAL SERVICES 67,830 118,349 120,975 64,513 128,475 142,109
OPERATING EXPENSES
533200 Audit Fees 991 1,294 5,542 7,785 7,785 7,800
533201 Admin Services provided by GF 32,114 32,114 32, I14 2,114 32,114 32,114
533400 Other Contractual Services 1,527 1,014 2,280 127 250 500
533420 Pest/Weed ControVMowing 0 1,259 2,000 0 2,000 4,000
534000 Travel and Per Diem 4,721 4,346 4,250 2,717 4,250 5,350
534101 Telephone 781 217 808 104 208 400
534105 Cellular Phone 1,307 1,424 1,224 550 1,200 1,200
534110 Interact Access 138 0 138 26 52 100
534120 Postage 270 554 250 58 120 200
534310 Electric 1,797 2,421 1,600 767 1,600 1,600
534420 Equipment Leases 0 0 500 60 250 500
534500 Insurance 5,992 5,555 4,782 4,305 4,305 4,800
534630 R & M-Vehicles 299 473 500 281 800 500
534640 R & M-Operating Equipment 1,738 3,024 2,500 1,826 3,000 3,000
534685 R & M-Grounds Maintenance 8,962 7,780 5,000 1,293 3,000 3,000
534825 Advertising Expenditures 0 0 1,500 500 1,500 3,000
535200 Departmental Supplies 2,089 841 750 521 750 800
535210 Computer Supplies 45 436 500 59 659 500
535230 Small Tools and Equipment 2,224 2,287 1,500 920 1,500 2,000
535260 Gas and Oil 855 2,600 5,224 2,034 4,500 5,000
535270 Uniforms & Shoes 0 444 350 139 350 700
535410 Dues and Memberships 2,140 1,385 1,650 240 1,650 1,650
535420 Books and Publications 0 0 200 0 0 200
535450 Training and Education 2,475 1,485 3,200 1,000 3,200 2,150
535710 Non-Ad Valorem Tax 11,170 11,144 10,920 10,872 10,872 11,000
TOTAL OPERATING EXPENSES: 81,633 82,097 89,282 38,298 85,915 92,064
CAPITAL OUTLAY:
606400 Vehicles and Equipment 25,001 2,459 45,933 45,933 45,933 0
TOTAL CAPITAL OUTLAY: 25,001 2,459 45,933 45,933 45,933 0
NON-OPERATING EXPENSES
909545 Intrafund Trfr to AP Capital 0 152,000 0 0 0 3,750
909901 Contingency 0 0 1,759 0 0 37,332
TOTAL NON-OPERATING EXPENSES 0 152,000 1,759 0 0 41,082
TOTAL AII~ORT 174,463 354,905 257,949 148,744 260,323 275,255
152
IciTY OF SEBAST Ni FLomDA 2004i2005 XSNU B GETI
FIVE YEAR CAPITAL OUTLAY SCHEDULE SUMMARY
DEPARTMENT
GENERAL FUND
010001 Legislative
010005 City Manager
010009 City Clerk
010010 City Attorney
010020 Finance
010021 Management Information Svcs.
010035 Human Resources
0]0040 Police Special Operations
010041 Police Administration
010042 Police SchoolResouree
010043 Police PatroIDivision
010044 Community Policing Unit
010045 Code Enforcement Division
010046 Professional Standards
010047 Police Detective Division
010048 Police Support Services
010049 Police Dispatch Unit
010051 Engineering
010053 Stormwater Utility
010052 Roads and Maintenance
010054 Garage
010057 Parks and Recreation
010059 Cemetery
010080 Growth Management
010085 Building Department
TOTAL GENERAL FUND
EXPENDITURES PER FISCAL YEAR
2004-05 2005-06 2006-07 2007-08 2008-09 TOTAL
$ 2,300 $ $ $
39,018
3,800
1,500
1,560
4,000 35,000
3~00 3,200
32,500 1,800
198,105 180,790
3,550
$
IASO
I2,000
1,900
1,400
1,400 1,400
1,560
38,000
39,700 1,800
175,820 177,818
20,500 1,500
183,152
$ 2,300
1,450
51,018
1,900
8,000
1,500
3,120
77,000
47,700
34,300
915,685
3,550
22,000
60,500 16,150 4,400 10,100 91,150
805 850 1,200 2,855
9,700 2,100 2,900 2,300 17,000
3,200 2,600 1,560 7,360
84,059 130,559 226,119 329,559 214,559 984,855
32,500 112,000 144,500
9,140 37,900 14,200 1,300 1,400 63,94q
79,650 71,500 70,000 221,159
3,000 3,850 20,000 15,000 41,850
3~20 15,000 2,500 21,126
1,700 6,240 30,860 38,800
GOLF COURSE FUND
410110 Golf Course Administration
410120 Golf Course Greens
410130 Golf Course Carts
TOTAL GOLF COURSE FUND
$ 527,709 $ 674,537 $ 601,569 $ 584,777 $ 415,511 $ 2,804,103
TOTAL AIRPORT FUND
$ 1,150 $ 6,000 $ $ $ $ 7,150
20,800 14,000 20,000 29,800 28,000 112,600
4,000 4,200 8200
TOTAL ALL FUNDS
$ $ $ $ $ $
$ 549,659 $ 698,537 $ 625,769 $ 614,577 $ 443,511 $ 2,932,053
153
!CITY o~* SEBASTIAN, FLORIDA 2004/2005 ANNUAL BUDGET]
FIVE YEAR SCHEDULE OF CAPITAL OUTLAY REQUESTS
EXPENDITURES PER FISCAL YEAR
DEPARTMENT 2004-05 2005-06 2006-07 2007-08. 2008-09 TOTAL
010001 LEGISLATIVE
1 Computers (2) 2,300 2,300
2,300 0 0 0 0 2,300
010005 CITY MANAGER
1 Computer 1,450 1,450
0 0 1,450 0 0 1,450
010009 CITY CLERK
I Computer Hardware/Software
Upgrades 4,500 4,500
2 Plans Scanner 12,000 12,000
3 Laserfiche Software 34,518 34,518
0 39,018 12,000 0 0 51,018
010010 LEGAL
1 Computer 1,200 1,200
2 Printer 700 700
0 0 1,900 0 0 1,900
010020 FINANCE
1 Computer (2) 2,400 2,400
2 Laser printers 1,400 1,400 1,400 1,400 5,600
0 3,800 1,400 1,400 1,400 8,000
010021 MANAGEMENT INFORMATION
SYSTEMS
1 Computer
010035 HUMAN RESOURCES
1 Computer
2 Applicant testing computer
010040 POLICE SPECIAL OPERATIONS
I Tasers (4)
2 Traffic Vekicle
3 K-9 Vehicle
010041
1
2
3
4
POLICE ADMINISTRATION
Replacement radios/speaker
Personal Computer
Laptop Computer
Replacement of Police Vehicle
1,500 1,500
0 1,500 0 0 0 1,500
1,560 1,560 3,120
0 1,560 1,560 0 0 3,120
4,000 4,000
35,000 35,000
38,000 38,000
4,000 35,000 0 38,000 0 77,000
3,000 3,000
1,700 1,700 1,800 5,200
1,500 !,500
0 38,000 38,000
3,000 3,200 39,700 1,800 0 47,700
154
DEPARTMENT
010042 POLICE SCHOOL RESOURCE
OFFICER UNIT
1 Replacement Vehicle
(Funded By DST)
2 Laptop Computer
010043
1
2
3
4
5
6
7
8
9
10
11
POLICE UNIFORM DMSION
Replacement Marked Patrol Vehicle
(Funded by DST)
Marked Patrol Vehicle
(Funded by DST)
Laptop computers (8)
Automatic External Defibulators (5)
Replace Radio
Radars (2 per year)
Tasers (20)
Mobil Video Replacements
Personal Computer
Vehicle (Program Change)
(Funded by DST)
Vehicle (Program Change)
(Funded by DST)
010044
1
POLICE COMMUNITY
POLICING UNIT
"Are You OK" Program sofavare
010045
1
2
3
CODE ENFORCEMENT DIVISION
Computer Replacements
Truck-i/2 Ton P/U
Portable Radios (2)
010046 PROFESSIONAL STANDARDS
010047
1
2
3
4
5
6
7
POLICE DETECTIVE DIVISION
Replacement Umnarked Vehicle (3)
Surveillance Equipment
Portable Radios/Speakers
Mobile Radio Replacements (2)
Computer replacements
Laptop Computers Replacement
Digital Camera
EXPENDITURES PER FISCAL YEAR
2004-05 2005-06 2006-07 2007-08 2008-09 TOTAL
32,500 32,500
1,800 1,800
32,500 1,800 0 0 0 34,300
32,500 149,550 154,040 158,660 163,420 658,170
32,500 32,500
12,605
20,000
17,500 18,000 18,600
3,000 3,090 3,180
20,000
30,000
9,000
1,150
19,158 19,732
12,605
20,000
92,990
9,270
20,000
9,000
1,150
30,000
30,000 30,000
198,105 180,790 175,820 177,818 183,152 915,685
3,550 3,550
3,550 0 0 0 0 3,550
1,500 1,500 3,000
19,000 19,000
6,000 6,000
51,000
2,000
7,500
0 20,500 1,500 0 0 22,000
0 0 0 0 0 0
7,500
5,000 7,500
1,150 2,600 2,600
2,500
1,800
51,000
2,000
15,000
12,500
6,350
2,500
1,800
60,500 16,150 4,400 10,100 0 91,150
155
]CITY OF SEBASTIAN, FLORIDA 2004/2005 ANNUAL BUDGET
EXPENDITURES PER FISCAL YEAR
DEPARTMENT 2004-05 2005-06 2006-07 200%08 2008-09 TOTAL
010048 SUPPORT SERVICES DIVISION
1 Typewriter 805 805
2 Computer 850 850
3 Monitors 1,200 1,200
805 850 1,200 0 0 2,855
010049 POLICE DISPATCH DIVISION
1 FCIC/NCIC terminal replacement 2,100 2,300 4,400
2 Instant playback 7,600 7,600
3 Personal computer 2,100 2,100
4 Monitors 1,200 1,200
5 Replace Chairs 1,700 1,700
9,700 2,100 2,900 2,300 0 17,000
010051 ENGINEERING
1 Laser Level 3,200 3,200
2 Computer 1,100 1,560 2,660
3 LaserPrinter 1,500 1,500
3,200 2,600 1,560 0 0 7,360
010053 STORMWATER UTILITY DMSION
1 Crew Cab Service Truck 24,500 26,000 50,500
2 Kaiser Skid Loader 59,559 59,559 59,559 59,559 59,559 297,795
(Funded by DST)
3 Menzie & Brush Truck 45,000 45,000 45,000 45,000 180,000
4 Computer 1,560 1,560
5 Dump Truck 120,000 120,000
6 Badger Replacement 225,000 225,000
7 Dozer 110,000 110,000
84,059 130,559 226,119 329,559 214,559 984,855
010052 PUBLIC WORKS
ROADS AND MAINTENANCE
1 Generator
2 Trailer
3 Maintenance / Work Boat
(Funded by DST)
4 Brush Truck
(Funded by DST)
5 Replacement Truck
16,000 16,000
4,500 4,500
12,000 12,000
90,000 90,000
22,000 22,000
32,500 112,000 0 0 0 144,500
156
DEPARTMENT
010054 CENTRAL GARAGE
1 AC Service Equipment
2 Engine Scanner Upgrade
3 8HP Air Compressor
4 Car Lift
5 Truck Lift
6 Wheel Balancer
7 Brake Drum & Rotor Lathe
8 Transmission Jack
9 Modis Engine Analyzer
10 Band Saw
010057 PARKS AND RECREATION
1 Pickup Track
(Funded by DST)
2 Mowers for new parks
(Funded by DST)
3 Athletic Mower
(Funded by DST)
4 Backstops (4)
5 Skate Park Repair
6 Fencing Repair
7 New Bleachers RVP
8 Computer
9 Infield Drag Machine
10 Azine Ter. Park Development
11 Bleachers BSSC
010059 CEMETERY
1 Sidewalk
2 Benches
3 Brick Wall
4 Mower
010080 GROWTH MANAGEMENT
1 Personal Computer
2 Vehicle
010085 BUILDING DEPARTMENT
1 Computers
2 Printer
3 Laptop Computers
EXPENDITURES PER FISCAL YEAR
2004-05 2005-06 2006-07 2007-08 2008-09 TOTAL
6,500
1,000 1,100
1,640
0 10,000
0 20,000
0 4,500
1,500
0
800
1,200 1,300 1,400
5,000
8,000
6,500
6,000
1,640
10,000
20,000
4,500
5,000
1,500
8,000
8O0
9,140 37,900 14,200 1,300 1,400 63,940
13,000 30,000
7,000 18,000 40,000
25,000
- 16,000
18,000
8,000
7,500
1,150
10,000
15,000
12,500
43,000
65,000
25,000
I6,000
18,000
8,000
7,500
1,150
10,000
15,000
12,500
79,650 71,500 70,000 0 0 221,150
3,000 3,000
3,850 3,850
20,000 20,000
15,000 15,000
3,000 3,850 0 20,000 15,000 41,850
3,620 1,500 2,500 7,620
13,500 13,500
0 3,620 15,000 2,500 0 21,120
1,700 6,240 7,940
I3,060 - 13,060
17,800 17,800
1,700 6,240 30,860 0 0 38,800
157
'ITY OF SEBASTIAN, FLORIDA 2004/2005 ANNUAL
DEPARTMENT
GOLF COURSE FUND
EXPENDITURES PER FISCAL YEAR
2004-05 2005-06 2006-07 2007-08 2008-09 TOTAL
410110 GOLF COURSE ADMIN
1 Computer 1,150 0 0 0 0 1,150
2 Flooring 0 6,000 0 0 0 6,000
1,150 6,000 0 0 0 7,150
410120 GOLF COURSE GREENS
1 Progressive Mower
2 Carry All
3 Tractor
4 Rotary Mower
5 Mig Welder
6 Greens Mower
7 Toro Sand Pro
15,000 18,000 33,000
5,800 7,800 13,600
14,000 14,000
17,000 17,000
3,000 3,000
22,000 22,000
10,000 10,000
20,800 14,000 20,000 29,800 28,000 112,600
2,200 2,200
1,800 1,800
4,200 4,200
0 4,000 4,200 0 0 8,200
$ 21,950 $ 24,000 $ 24,200 $ 29,800 $ 28,000 $ 127,950
$ $ $ $ $ $
$ 549,659 $ 698,537 $ 625,769 $ 614,577 $ 443,511 $ 2,932,053
410130 GOLF COURSE CARTS
1 Range Picker
2 Ball Washer
3 Range Dispenser
TOTAL GOLF COURSE FUND
AIRPORT FLrND
TOTAL AIRPORT FUND
TOTAL ALL FUNDS
158
IcITY OF SEBASTIAN, FLORIDA 2004/2005 ANNUAL BUDGEq
FIVE YEAR CAPITAL IMPROVEMENT PROGRAM
Following is the anticipated five year Capital Improvement Program Project Schedule for the Capital
Projects Fund, Golf Course Fund, and Airport Fund, beginning with Fiscal Year 2005/2006. In
addition to the Golf Course and Airport funds, it also includes projects funded by the General Fund,
Local Option Gas Tax, Discretionary Sales Tax, Recreation Impact Fee, Stormwater Utility Fees and
the Cemetery Trust Fund, as well as State and Federal Grants. It is a listing of projects needed for
replacement or improvement of the City's major facilities, roadways, and structures. The list is
categorized by the nature of the project.
Funding for the 2004-05 projects is identified and included in the adopted 2004-05 Capital Projects
Budget. For the years 2006-2010 the projects have been identified along with their anticipated
funding sources. Although, potential funding, has been provided, changes may be made in
conjunction with alternative sources as they become available in each of these subsequent years. As
with the annual Capital Projects Program, funding will be provided in a combination of pay-as-you-
go and bond/grant financed sources. The timing of projects identified may be altered from year to
year to meet changing circumstances.
The Five Year Capital Improvement Schedule is consolidated as follows:
Roads $ 4,186,000
Sidewalks/Bikeways 900,000.00
Recreation 490,000.00
Stormwater Utilities 500,000.00
Cemetery 100,000.00
Golf Course 47,000.00
Airport 3,440,305.00
Debt Service 464,079.00
TOTAL $ 10,127,384
159
SUMMARY OF FIVE YEAR CAPITAL IMPROVEMENT PROGRAM
October 1, 2005 to October 1, 2006 to October 1, 2007 te October 1, 2008 tc October 1, 2009 to
September 30, September 30, September 30, September 30, September 30,
2006 2007 2008 2009 2010 Total
Revenues:
Cash Forward $ $ 30,620 $ 100,362 $ 158,880 $ 171,131 $ 460,993
General Fund
Local Option Gas Tax 400,000 150,000 150,000 150,000 150,000 1,000,000
Discretionary Sales Surtax 389,693 2,214~694 1,715,693 180,001 180,000 4,680,081
Cemetery Trust Fund 25,000 25,000
Rec Impact Fee 100,000 120,000 55,000 60,000 335,000
Stormwater Utility Fee 100,000 100,000 100,000 100,000 100,000 500,000
Golf Course Fund 47,000 - , 47,000
Airport Funds 188,125 179,936 320,000 688,061
Other Funding(Bonds, Grants, etc. 852,500 719,744 1,280,000 2,852,244
Interest Income 30,620 69,741 58,517 12,250 i 10,750 181,879
[TotalRevenues $ 2,107,938 $ 3,609,735 $ 3,779,573 $ 661,131 $ 611,881 $ 10,770,257
Expenditures:
Fiscal Year 2005/2006 Summary $ 2,077,318 $ 2,077,318
Fiscal Year 2006/2007 Summary 3,509,373 3,509,373
Fiscal Year 2007/2008 Summary 3,620,693 3,620,693
Fiscal Year 2008/2009 Summary 490,000 490,000
Fiscal Year 2009/2010 Summary 430,000 430,000
TotalExpenditures $ 2,077,318 $ 3,509,373 $ 3,620,693 $ 490,000 $ 430,000 $ 10,127,384
[Difference I$ 30,620 [ $ 100,362[$ 158,88o1$ 171,131 [$ 181,881 I$ 642,873 I
160
CITY OF SEBASTIAN, FLORIDA 2004/2005 ANNU UD q
FIVE YEAR CAPITAL IMPROVEMENT PROGRAM
October 1, 2005 to
September 30, 2006 Total
Cash Forward
General Fund
Local Option Cas Tax
Discretionary Sales Surtax
Cemetery Trust Fund
Ree Impact Fee
Stormwater Utility Fee
Golf Course Fund
/drport Funds
Other Funding(Bonds, Grants, etc.)
Interest Income
$
400,000
389,693
100,000
100,000
47,000
188,125
852,500
30,620
$ 2,107,938
October 1, 2006 to [ October 1, 2007 to
September 30, 2007 September 30, 200[
: 30,620. I 8 100,362_
150,000 150,000
2,214,694 1,715,693
25,000 -
120,000 55,000
I00,000 I00,000
179,936 320,000
719,744 1~80,000
69,741 58,517
$ 3,609,735 $ 3,779,573
October l, 2008 to October l, 2009 to
September 30, 200[ September 30, 2010
158,880 171,131
150,000 150,000
180,001 180,000
60,000
100,000 100,000
12,250
$ 661,131
$ 460,993
1,000,000
4,680,081
25,000
335,000
500,000
47,000
688,061
2,852,244
10,750 181,879
611,881 $ 10,770,257
Expenditures:
FISCAL YEAR 2005/2006
Road Imorovements
Road PavIng
Easy Street Renovation
Curb & Gutter and Sidewalks
Sidewalks and Bikeways
Annual Sidewalk Program
Recreation Facilities
Keen T~rr/S. Wimbrow Park (Zone B)
Hardee Park Playground
Riverview Park Parking
Rehabilitation & Reconfiguration
Snowshoe House Renovation
tormwater Utilities
: Quality Improvement Projects
Golf Course
Rebuild Golf Course Restrooms
Airport
Construct Multi-aircratl Hangars
Acquire Land
Install Taxiway Ligh[s
Debt Service
Heavy Equipment Lease
150,000
250,000
180,000
60,000
40,000
55,000
100,000
100,000
47,000
390,625
250,000
300,000
154,693
150,000
250,000
180,000
60,000
40,000
55,000
100,000
100,000
47,000
390,625
250,000
300,000;
154,693
161
IciTy OF SEBASTIAN, FLORIDA 2004i2005 ANNUAL BUD6
FIVE YEAR CAPITAL IMPROVEMENT PROGRAM
I
OctoberI, 2005to October l, 2006 to Octoberl, 2007to Octoberl, 2OOS to l October l, 2OOgto
September 30, 2006 September 30, 2007 September 30, 2008 September 30, 200~ ISeptember 30, 2010 Total
FISCAL YEAR 2006/2007
Road Paving $ 150,000 $ 150,000
Laconia Street Enhancements 500,000 500,000
Fleming Street Enhancements 1,305,000 1,305,000
Sidewalks and Bikeways
Annual Sidewalk Program 180,000 i 180,000
Recreation Fagilities
Municipal Complex Park 50,000 50,000
Barber and Acorn Park Development 40,000 40,000
Carnival & Periwinkle Park Development 30,000 30,000
5tormwater Utilities
Quality Iraprovement Projects 100,000 100,000
Cemetery
Coinmbatiums 100,000 100,000
Alrpor~
Conduct Ma~ter Plan Update 300,000 300,000
Construct Pehmeter Road 234,375 234,375
Construct Apron 365,305 365,305
Debt Service
Heavy Equipment Lease 154,693 154,693
FISCAL YEAR 2007/2008
Road Paving $ 150,000 $ i50,000
Laconia Street Enhancements 731,0O0 731,000
, Fleming Street Enhancements 650,000 650,000
Sidewalks and Bikeways
Annual Sidewalk Program 180,000 180,000
Recreation Facilities
Chcltcham & Cownie Park Development 25,000 25,000
Celtic & Crown Park Development 30,000 30,000
Stormwater Utilltles
Quality Improvement Projeets 100,000 100,000
Airuor~
Construct Perimeter Road 800,000 800,000
Construct Access Roads 800.000 800,000
Debt Service
Heavy Equipment Lease 154,693 154,693
162
ICITY OF SEBASTIAN, FLORIDA 2004/2005 ANNU~ BUDGETI
FIVE YEAR CAPITAL IMPROVEMENT PROGRAM
October I, 2005 to October l, 2006 to i Ootober 1, 2007 to October 1, 2008 to October 1, 2009 to
September 30, 2006 September 30, 200~ i September 30, 2008 September 30, 2009 September 30, 201C Total
FISCAL YEAR 2008/2009
Road Inmrovements
Road Paving $ 150,000 $ 150,000
Sidewalks and Bikeways
Annual Sidewalk Program 180,000 180,000
Recreation Facilities
Newhall & Kosebush Park Development 30,000 30,000
Surt~d & Tuxedo Park Development 30,000 30,000
Stormwater Utilities
Quality Improvement Projects 100,000 104),000
FISCAL YEAR 2009/2010
Road Imorovemen~s
Road Paving $ 150,000 $ 150,000
Sidewalks and Bikeways
- Annua| Sidowalk Program 180,000 180,000
Stormwater Utilities
Quality Improvement Projects 100,000 100,000
Total Expenditures $ 2,077,318 $ 3,509,373 $ 3,620,693 $ 490,000 $ 430,000 $ 10,127,384
163
]~i~Y OF SEBASTiAN, FLoRIDA 2004/2005 ANNUAL BUDGE~
FIVE YEAR CAPITAL IMPROVEMENT PROGRAM BY FUNDING SOURCE
FISCAL YEAR 2005/2006
Road lmorovements
Road Paving
Easy Street R~novafion
Curb & Gutter and Sidewalks
Sidewalks and Bikeways
Annual Sidewalk Program
Recreation Facilities
Keen Terr/S. Wimbrow Park (Zone B)
Hardee Park Playground
Riverview Parking
Rehabilitation & Reeonfiguration
Snowshoe Ho~s¢ Renovation
Stormwater Utilities
Quality Improvement Projects
Golf Course
Rebuild Golf Course Rc~trooms
Airport
Construct Mulfi-aircra~ Hangars
Acquire Land
Install Taxiway Lights
Debt Service
Heavy Equipment Lease
Local Discretionary Cemetery Recreation Stormwater Golf
Option Sales Trust Impact Utility Course Airport Other
Gas Tax Taxx Fund Fete Fee Fund Fund Fund Sources
150,000
250,000
180,000
55,000
60,000
40,000
100,000
154,693
47,000
100,000
78,125 312.500
50,000 200,000
60,000 240,000
Total
$ 150,000
250,000
180.000
60,000
40,000
55,000
100,000
100,000
47,000
390,625
250,000
300,000
154,693
Total Fiscal Year 2005/2006
$ 400,000 $ 389,693$ - $ 100,000 $ 100,000 $ 47,000 $ 188,125 $ 852.500 $ 2,077,318
164
FIVE YEAR CAPITAL IMPROVEMENT PROGRAM BY FUNDING SOURCE
FISCAL YEAR 2006/2007
Road Paving
Fleming Stceet Enhancements
Sidewalk~ and Bikeways
Annual Sidewalk Program
Recreation Facilities
Municipal Complex Park
Barber and Acorn park
Developraent
Carnival & Periwinlde Park
Developm~t
Stormwater Utilitie~
Quality Improvement Projects
Cemetery
Columbariums
Airport
Conduct Master plan Update
Construct Perimeter Road
Construct Apron
Debt Service
Heavy Equipment Lease
Local Discretionary Cemetery Recreation Stormwater Golf
Option Sales Trust Impact Utility Course Airport Other
Gas Tax Ta__3x Fund Fee Fee Fund Fund Fund Sources
$ 150,000
500,000
1,305,000
180,000
75,000 25,000
50,000
40,000
30,000
100,000
154,693
60,000 240,000
46,875 187,500
73,061 292,244
Total
$ 150,000
500,000
1,305,000
180,000
50,000
40,000
30,000
100,000
100500
300,000
234,375
365,305
154,693
Total Fiscal Year 2006/2007
$ 150,000 $ 2,214,694 $ 25,000 $ 120,000 $ 100,000 $ $ 179,936 $ 719,744 $ 3,509,373
165
FIVE YEAR CAPITAL IMPROVEMENT PROGRAM BY FUNDING SOURCE
FISCAL YEAR 2007/2008
Road Improvements
Road Paving
Laconia S~r~et Enhancements
Fleming Street Enhancements
Sidewalks and Bikeways
Annual Sidewalk Program
Recreation Facilities
Chcltcham & Cownie Park
Development
Celtic & Crown Park Development
Stormwater Utilities
Quality Improvement Projects
Airport
Construct Perimeter Road
Local Discretionary Cemetery Recreation Stormwater Golf
Option Sales Trust Impact Utility Course Airport Other
.Gas Tax Taxx Fund Fete Fee Pund Fond Fund .Sources
$ I50,000
731,000
650,000
180,000
25,000
30,000
100,000
154,693
160,000 640,000
160,000 640,000
Total
$ 150,000
731,000
650,000
180,000
25,000
30,000
100,000
800,000
800,000
154,693
Total Fiscal Year 2007/2008
$ 150,000 $ 1,715,693 $ - $ 55,000 $ 100,000 $ - $ 320,000 ~ 1,280,000 $ 3,620,693
F/SCAL YEAR 2008/2009
Road lmurovements
Road Paving
Sidewall and Bikeways
Annual Sidewalk Program
Recreation Facilities
Newhall & Rosebush Park
Development
Surrey & Tuxedo Park Development
Development
Stormwater Utilities
Quality Improvement Projects
S 150,000 $ 150,000
180,000
30,000 30,000
30,000 30,000
180,000
100,000 100,000
Total Fiscal Year 2008/2009
$ 150,000 $ 180,001 $ $ 60,000 $ 100,000 $ - $ - $ $ 490,000
166
]CITY OF SEBASTIAN, FLORIDA 2004/2005 ANNUAL BUDGE~
FIVE YEAR CAPITAL IMPROVEMENT PROGRAM BY FUNDING SOURCE
FISCAL YEAR 2009/2010
Road Paving
Sidewalks and Bikeways
Annual Sidewalk Program
Stormwater Utilities
Quality Improvement Projects
Local Discretionary Cemetery Recreation Stormwater Golf
Option Sales Trust Impact Utility Course Airport Other
Gas Tax Ta._..~x Fund Fete Fee Fund Fund Fund Sources
$ 150,000
180,000
100,000
$ 150,000
180,000
100,000
Total Fiscal Year 2009/2010
$ 150,000 $ 180,000 $ - $ $ 100,000 $ - $ - $ - $ 430,000
$ 1,000,000 $ 4,680,081 $ 25,000 $ 335,000 $ 500,000 $ 47,000 $ 688,061 $ 2,852,244 $ 10,127,384
Total Five Year Capital
Improvement Plan
167
CITY OF
HOME OF PELICAN ISLAND
This Page Intentionally Left Blank
168
ICiTy OF SEBASTIAN; FLO DA 2004)2005 ANNUAL
FISCAL YEAR 2004-2005 BUDGET CALENDAR
DATE
4/15/2004
4/21/2004
4/29/2004
4/30/04 -5/7/04
5/12/2004
5/10/04-5/14/04
6/2/2004
6/4/04-6/10/04
6/18/2004
7/8/2004
7/22/2004
7/29/2004
7/28/2004
7/29/2004
7/30/2004
8/17/2004
9/7/2004
9/8/2004
9/9/20O4
9/15/2004
9/18/2004
9/22/2OO4
9/24/2004
DAY
Thursday
Wednesday
Thursday
Friday-Friday
Wednesday
Monday-Friday
Wednesday
Friday-Thursday
Friday
Thursday
Thursday
Thursday
Wednesday
Thursday
Friday
Tuesday
Tuesday
Wednesday
Thursday
Wednesday
Saturday
Wednesday
Friday
EVENT
City Manager's budget workshop with City Departments/Divisions
5-Year CIP Plan Workshop
Fiscal Year 2005 Proposed Budgets due to Finance for compilation
Finance compiles budget
City Council approves budget calendar
Finance Director to meet with Departments/Divisions - go over programs,
preliminary budgets, goals, objectives, etc.
Estimate of Property Value to be received from Property Appraiser
City Manager Fiscal Year 2005 proposed budget meetings with
Departments/Divisions
City Manager's Recommended Budget to be mailed to Budget Advisory
Committee members with supporting documentation
Budget Advisory Committee meetin~
Budget Advisory Committee meeting
Budget Advisory Committee meeting, if necessary
DR-420 Certification to Set Proposed Maximum Millage Rate
ST
1 READING OF SCHOOL BOARD BUDGET ~7:00p.m.
Fiscal Year 2005 Proposed Budget to City Council
Council Budget Workshop ~6:00p.m. - Special Meeting
FINAL ADOPTION OF SCHOOL BOARD BUDGET ~5:30 p.m.
County 1sr READING OF COUNTY BUDGET ~5:01 p.m.
1st Public Hearing of City Budget-Adopt Preliminary Millage Rate
~6:00p.m. - Special Meeting
COUNTY ADOPTION OF BUDGET & MILLAGE RATES ~5:01p.m.
Advertisement
Final Public Hearing of City Budget - Adopt Final Millage Rate and
Budget Resolution ~7:00 p.m. - Regular Council Meeting
Forward Resolutions adopting final millage and budget to Property
Appraiser and Tax Collector
169
CIT OF SEBASTIAN, FLORIDA 2004/2005 ANNUAL BUDGE
SUMMARY OF MII,LAGE RATES AND TAX COLLECTIONS
Fiscal Year Millage Rate Tax Collection
1986 4.9972 838,068
1987 5.6440 1,025,054
1988 6.1440 1,265,974
1989 6.6440 1,599,100
1990 6.4400 1,658,583
1991 6.5000 1,755,315
1992 6.6320 2,054,356
1993 6.4410 2,122,641
1994 6.9000 2,372,649
1995 6.9000 2,461,390
1996 6.9000 2,619,790
1997 6.9000 2,664,153
1998 6.9000 2,810,622
1999 6.5000 2,729,769
2000 5.0000 2,323,566
200t 5.0000 2,514,960
2002 4.5904 2,526,276
2003 4.5904 2,749,975
2004 4:5904 3,162,435
2005 4.5904 ** 3,619,530
* Estimated
** Proposed
170
CERTIFICATION OF TAXABLE VALUE
SECTION I 2004 Year
Indian River County To:
CITY OF SEBASTIAN
(Name of Taxing Authority)
tCurrent Year Taxable Value of Real Property for Opereting Purposes $ 802.074,405
21Current Year Taxable Value of Personal Property, for Oberatin~ Pumoses $ 44.120,873
1Current Year Taxable Value of Centrally Assessed Property for Operating Purposes $ 896,256
ICurrent Year Gross Taxabie Vatue for Operating Purposes (1) + (2) + (3) = (4) $ 847,091,334
Current Year Net New Taxable Value (New Construction + Additions + Rehabilitative $ 49,499,394
improvements Increasing Assessed Value At Least 100% + Annexations - Deletions)
Current Year Adiusted Taxable Value (4) - (5) = (6) $ 797,591,940
Prior Year FINAL Gross Taxable Value $ 704,823,724
From Prior Year Application Form DR-403 Series)
do hereby certify the vaiues shown herein to be correct to the best of my knowledge and belief. Witness my hand and official signature at
Veto Beach , Florida, This 25th day of (Month. end Year) June ,2004
Signature of Properb' Appraiser
TAXING AUTHORITY: If this portion of the form is not completed in FULL your Authority will be denied TRIM ca~lfication
and possibly lose its millage levy privilege for the tax year. If any line is Inapplicable, enter N/A or
SECTION II
8 Prior Year Operati%o Millage Lev}, $ 4 _ 5 9 0 4 per $1,000 8
9 Prior Year Ad Valorem Proceeds (7) x (8) $ 3 r 2 3 5 ~ 4 2 3
10 Current Year Rolled-Back Rate (9) / (6t $ 4.0 5 6 5 per $1,000 10
11 Current Year Proposed Operating Millage Rate $ 4 ~90~' barS1,000 11
12 Check TYPE of Taxing Authority: Count? Dependent District Municipal Service Taxing Unit 12
X Municipality Independent Special District Multi-County Water Management District
lr:IIF DEPENDENT SPECIAL DISTRICT OR MSTU IS MARKED, PLEASE SEE REVERSE SIDE. 13
14 Current Year Millage Levy for VOTED DEBT SERVICE $ 0 per $1,000 14
= 15 Current Year Millage Levy for OTHER VOTED MILLAGE$ 0 per $1,000 15
IDEPENDENT SPECIAL DISTRICTS SKIP lines (16) through (22)
16 Enter Total Prior Year Ad Valorem Proceeds¥of ALL DEPENDENT Special Districts $ ~6
& MSTU's levying a millage. (The sum of Line (9) from each Disthct's Form DR-420) 0
17 Total Pnor Year Proceeds: (9) + (16) $ 3,235,423 17
18 The Current Year A~l~re~ate Rolled-back Rate (17t / (6) $
19 Current Year A~Tre~ate Roiled-back Taxes: (4) x (18) $ 3 r &'~.6 ~ 2 2 5 19
20. Enter Total of all non-voted Ad Valorem Taxes proposed robe levied by the Principal ~ $ 3 · 88 8 · A 8 8 20
Taxing Authority, all Dependent Districts. & MSTU's if any. Line (11) x Line (4)
21 Current Year Proposed A~gre~ate Millage Rate: (20) / (4) $ 4.5 90 A aer $1,0001 21
22 Current Year Proposed Rate as a PERCENT CHANGE of Rolled-back Rate:
[(Line 21 / Line 18) - 1.00] x 100 1 3.1
%
Date, Time and Place of the First Public Budget Hearing: ~hursday, September 9, 2 0 0 4 r 6: 0 0 P.M.
City Council Chambersr Sebastian City Hall, 1225 Main Street, Sebastian, FL 32~5
I do hereby certify the mHlages and rates shown herein to be correct to the best of my knowledge and belief, FURTHER,
] certify that all millages comply with the provisions of Section 200.071 or 200.081, F.S. WITNESS my hand and official
signature?~. S¢.]~),8.~ Florida, thisthe28th dayof (Month. andYeer) J'u.l_y~ 2004
~ "~~' C~t~::,Mana~er 1225 Main Street, Sebastian, FL 329
Signature a65"1'itle df'~hief Administrative Officer Address of Physical Location
1225 Main Street Shai Francis
Mailing Address Name of Contact Person
SeiSastian, FT, 32958 (772) 388-8205
City State Zip Phone # Fax #
See Instructions on Reverse Side
171
0F SEBAsT ,'FLo 2004/2005 ANNUAL BuDGE
FUND BALANCE ANALYSIS
Projected
Fund Balance Projected Projected Fund Balance
Fund Name 9/30/2003 Revenues Expenditures 9/30/2004
[General Fund* I $2,121,7461 $9,874,576 I ($9,770,357)[ $2,225,965
Special Revenue Funds
C'ommuaity Development Block Grant $0 $15,000 ($15,000) $0
Local Option Gas Tax $241,147 $726,500 ($657,679) $309,968
Discretionary Sales Tax $330,656 $2,162,700 ($2,068,395) $424,961
Recreation Impact Fee $471,680 $364,250 ($70,000) $765,930
I Stormwater Utilit7 Fee Fund $1,309,263 $792,137 ($367,443) $1,733,957
iLaw Enforcement Forfeiture Fund $8,232 $16,117 ($10 203) $14,146
G.1LE.A.T Pro.am Fund ($92) $9,700 ($9,608) $0
Debt Service Funds
Special Assessment Revenue Bonds
Discretionary Sales Surtax Revenue Bonds
Stormwater Utility Revenue Bonds
$95,945
$392,834
$48,216
$972,475
$0 $439,676
($82,143)1 $62,018
($972,475) $392,834
($439,676) $0
Capital Project Funds
General Capital Project $207,057 $343,939 ($361,750 $189,246
Capital Improvements $791,111 $1,763,214 i ($337,226) $2,217,099
Transportation Improvements $912,205 $1,754,561 ($549,665 $2,117,101
Road Pavm[~ $43,169 $500 $0 $43,669
Stormwater Improvements $19,793 $5,490,000 ($967,180) $4,542,613
Public Facilities Improvements $8,293,452 $2,092,366 . ($9,674,500) $711,318
* Includes undesignated and unreserved amounts only.
Enterprise Funds
Golf Course Fund
Airport Fund
FUND EQUITY ANALYSIS
$1,026,182 $1,534,818
$950,710 $6,852,206
($1,485,501) $1,075,499[
($5,426,986) $2,375,930
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