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Home My WebLink About09092004 SPECIALHOME OF PEUCAN ISlAND SEBASTIAN CITY COUNCIL AGENDA SPECIAL MEETING THURSDAY, SEPTEMBER 9, 2004 - 6:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA AGENDA ITEMS ARE ON FILE IN THE OFFICE OF THE CITY CLERK 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL IsT PUBLIC HEARING AND TENTATIVE ADOPTION - PROPOSED MILLAGE AND TENTATIVE FY 2004/2005 BUDGET 04.127 RESOLUTION NO. R-04-34 - Millaqe Rate for Calendar Year 2004 - Tentative Adoption - Final Public Hearin.q and Final Adoption Scheduled for 9/22/04 (Finance Transmittal 8/27/04, DR Certification of Taxable Value, R-04-34) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, ADOPTING A MILLAGE RATE OF 4.5904 MILLS FOR THE CALENDAR YEAR 2004 AND ALLOCATING SAME TO THE FISCAL YEAR BEGINNING OCTOBER 1, 2004 AND ENDING SEPTEMBER 30, 2005; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. 04.127 5-12 RESOLUTION NO. R-04-35 - Fiscal Year 2004/2005 Bud,qet - Tentative Ade~.~on - Final Public Hearinq and Final Adoption Scheduled for 9/22/04 (Finance Transmittal 9/9/04, R-04-35, Schedule A) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, ADOPTING THE BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2004 AND ENDING SEPTEMBER 30, 2005; MAKING APPROPRIATIONS FOR THE PAYMENT OF OPERATING EXPENSES, CAPITAL EXPENSES, AND FOR THE PRINCIPAL AND INTEREST PAYMENTS OF THE BOND AND OTHER INDEBTEDNESS OF THE CITY IN THE CITY'S GENERAL FUND, SPECIAL REVENUE FUNDS, DEBT SERVICE FUND, CAPITAL IMPROVEMENT FUNDS, GOLF COURSE FUND, AND AIRPORT FUND AS PROVIDED FOR IN SCHEDULE ATTACHED HERETO, ESTABLISHING AUTHORITY OF THE CITY MANAGER TO IMPLEMENT THE BUDGET; PROVIDING FOR SEVERABILITY; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. 5. ADJOURN ff any person deckles to appeal a decision with any respect to any matter considered at the above hearing or meeting, said person will need a verbatim record of all proceedings including the testimony and evidence, which is not provided by the City. (F.S.286.0105) compliance with the Americans with Disabilities Act (ADA), anyone who needs special accommodation for this meeting shoukf contact the City's ADA coo~linstor at 589-5330 at least 48 hours in advance of this meeting. City of Sebastian, Florida Subject: Resolution No. R-04-34 Adoption of Millage Rate for Calendar Year 2004. Agenda No. Department Origin: ~Fcnance~ City Attorney: City Clerk: .Date Submitted: August 27, 2004 For Agenda of: September 9, 2004 Exhibits: ~ Draft of Resolution No. R-03-34 ~ Copy of DR 420 Certification of Taxable Value EXPENDITURE AMOUNT BUDGETED: APPROPRIATION REQUIRED: N/A N/A REQUIRED: N/A SUMMARY In accordance with Florida Statute 200.065 (7)(a.)(1.), City Council is required to t~ntatively adopt a millage tax rate for calendar year 2004 and for the budget year begi~ming October 1, 2004 and ending September 30, 2005 at the first public hearing in which the budget is presented. The proposed millage tax rate of FOUR AND FIVE NINE ZERO FOUR THOUSANDTHS (4.5904) MILLS is 13.16% greater than the "rolled-back" tax rate 0£4.0565 mills and will provide sufficient operating rev~nue for the proposed budget for Fiscal Year 2004/2005. Attached is draft of Resolution R-04-34, which will be read for adoption on September 22, 2004. RECOMMENDED ACTION Move to tentatively adopt Resolution R-04-34 establishing the millage tax rate of 4.5904 mills for calendar year 2004 and authorize advertisement for same. RESOLUTION NO. R-04-34 A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, ADOPTING A MILLAGE RATE OF 4.5904 MILLS FOR THE CALENDAR YEAR 2004 AND ALLOCATING SAME TO THE FISCAL YEAR BEGINNING OCTOBER 1, 2004 AND ENDING SEPTEMBER 30, 2005; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF TIlE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, that: Section 1. MILLAGE RATE LEVY. There is hereby Levied an Ad Valorem Tax of FOUR POII'U' FIVE NINE ZERO FOUR (4.5904) MILLS against all real m~d tangible personal property for the calendar year (January 1, 2004 through December 31, 2004) and the resulting tax revenue is hereby appropriated for the General Operating Fund of the City of Sebastian for the fiscal year begirming October, 1, 2004 and ending September 30, 2005. Section 2. ROLLED-BACK RATE. The tax rate established in Section 1. is 13.16% higher than the computed "rolled-back" tax rate of 4.0565 mills. Section 3. CONFLICT. All resolutions or parts of resolutions in conflict herewith are hereby repealed. Section 4. EFFECTIVE DATE. immediately upon its adoption. This resolution shall take effect The foregoing Resolution was moved for adoption by Councilmember The motion was seconded by Councilmember into a vote, the vote was as follows: Mayor Nathan McCollum Vice-Mayor Joe Barczyk Councilmember Raymond Coniglio Councilmember Mike Heptinstall Cotmcilmember Lisarme Monier and, upon being put The Mayor thereupon declared this Resolution duly passed and adopted this 22nd day of September 2004. CITY OF SEBASTIAN, FLOPdZ)A By:_ Nathan McCollum, Mayor ATTEST: Sally A. Maio, CMC City Clerk Approved as to form and legality for the reliance by the City of Sebastian only: Rich Stringer, City Attorney CERTIFICATION OF TAXABLE VALUE SECTION I 2004 Year indian River County To: 1 Current Yea.' Taxable Value of Real for Property Operating Purposes 2/Currsnt Year Taxable Value of Personal Prooert,v for Operatin~ Purposes 3tCurrent Year Taxable Value of Centrally Assessed Pr0pert), for Opera,in9 Purooses Current Year Gross Taxable Value for (~peratin~ Purposes (1) + (2) + (3) = (4) Current Year Net New Taxable Value (New Construction + Additions + Rehabilitative llmprovementa Increasing Assessed Value At Least 100% + Annexations - Deletions) 61Current Year Adiusted Taxable Value f4) - 5) = f6) Prior Year FINAL Gross Taxable Value (From Prior Year Application Form DR-403 Series) DR-428 R. 01¢35 CITY OF SEBASTIAN (Name of Taxing Authority) 802,074,405 44.120.673 896,256 847.091.334 49,499,394 797,591.940 704,823,724 J? J do hereby certify the values shown herein to be correct to the best of my knowledge and belief. Witness my hand and ofl'iciai signature at Vero Beach , Florida, This 25th day of (Manth and Year) June .2004 Signature of Pro'party Appraiser TAXING AUTHORITY: If this portion of the form is not completed in FULL your Authority will be denied TRIM certification and possibly lose Its millage levy privilege for the tax year. If a~ly line is tnapeJcable, enter N/A or -g-. SECTION II Prior Year Ooeratin~ Mii~a~e Levy. I $ J 4 . 5 904 Prior YearAd Valorem Proceeds IT) x (8) $ I 3,235 423 Current Year Rolled-Back Rate (9) / (6! 4.0.5 6 5 Current Year Proposed Operating Millage Rate I $ 12 Check TYPE of Taxing Authority; County Dependent District t' X Municpa ty independent Special District Multi-County IF DEPENDENT SPECIAL DISTRICT OR MSTU IS MARKED, PLEASE SEE REVERSE SIDE. !Current Year Millage LoW for VOTED DEBT SERVICE j $ Current Year Millage Levy for OTHER VOTED MILLAGE per $~,000 per$1,000 Municipal Service Taxing Un~ Water Management District per $I,000 DEPENDENT SPECIAL DISTRICTS SKIP lines (16) through 16 Enter Total Prior Year Ad Valorem Proceeds of ALL DEPENDENT Special Districts $ tl6 & IvISTU~s levying a millage (The sum of Line (gl from each DistricTs Form DR-420) 0 17 Tote Pr or Year Proceeds: (9) + (16) $ 3,235,423 ~ 17 18 The Current YearAg~regate Rolied-back Rate (17)/(6) , $ 4. 0565 oerSh000 18 191Current Year A~grsgate Roiled-back Taxes: (4) x (18) $ 3, ,~,.6, 2 2 6 t19 20 Enter Total cf all non-voted Ad Valorem Taxes pr,o, poaed robe tevied by/he Principal $ 3,8 8 8,4 8 8 t20 ITaxing Authority, all Dependent Districts, & MSTU s if any. Line (11) x Line (4) 21tCurrentYearProposedA~regateMJlla,0eRate: 20)t(4) . $ 4.5904 I~er$1,000121 22 Currsnt Year Proposed Rate as a PERCENT CHANGE of Rolled-back Rate: Il(Line 21 / Line 18) - 1 O0] x 1OD, 1 3. 1 6 % 22 Date, TimeandPlaceoftheFirstPublicBudgetHearin9: Thursday, September 9, 2004, 6:00 P.M. City Council Chambers, Sebastian City Hall, t225 Main Street, Sebastian, I do hereby certify the mi{leges and rates shown herein to be correct to the best of my knowledge and belief, FURTHER, I certify that all millages comply with the provisions of Section 200.071 or 20D.081, F.S. WITNESS my hand and official signature at.~ S~ ~]~::)~-s't"'~"~-:~ Florida, this the 2 8 th day of ,Month. end Year) J~, 2 0 0 4 ' '/~/¢'~-'''~ 1225 Main Street, Cit}; ~Manager Signature an'b'"Title ¢'"~hJef Administrative Officer Address of Physical Location 1225 Main Street Shai Francis Mailing Address Name of Contact Person Sebastian, FL 32958 (772) 388-8205 City State Zip Phons ,'fl Fax # See Instructions on Reverse Si~e FL 32q5; Sebastian,FL ~29. City of Sebastian, Florida Subject: Resolution R-04-35 Adoption o£ a Budget for Fiscal Year 2004/2005 Appro/v~~/t~a,~: City Manager Agenda No. ~-/2-7 Department Origin: Finance City Attorney: City Clerk: ~r_~ Date Submitted: August 27, 2004 For Agenda of: September 9, 2004 Exhibits: · Resolution R-04-35 and Schedule "A" EXPENDITURE REQUIRED: N/A AMOUNT BUDGETED: N/A APPROPRIATION REQUIRED: N/A SUMMARY In accordance with Florida Statute 200.065, a tentative budget for fiscal year 2004/2005, beginning October 1, 2004 and ending September 30, 2005, bas been submitted to the City Council for review. A Budget Workshop was held on August deliberations on the budget and public input. changes to the ori~nal proposed budget. 18, 2004 for the purpose of providing Council Following the Budget Workshop, there were no RECOMMENDED ACTION Move to tentatively approve the proposed budget for Fiscal Year 2004/2005 and authorize advertisement for same. RESOLUTION NO. R-04-35 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA ADOPTING THE BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2004 AND ENDING SEPTEMBER 30, 2005; MAKING APPROPRIATIONS FOR THE PAYMENT OF OPERATING EXPENSES, CAPITAL EXPENSES, AND FOR THE PRINCIPAL AND INTEREST PAYMENTS ON THE BOND AND OTHER INDEBTEDNESS OF THE CITY IN THE CITY'S GENERAL FUND, SPECIAL REVENUE FUNDS, DEBT SERVICE FUND, CAPITAL IMPROVEMENT FUNDS, GOLF COURSE FUND, AND AIRPORT FUND AS PROVIDED FOR IN SCHEDULE "A", ATTACHED HERETO, ESTABLISHING AUTHORITY OF THE CITY MANAGER TO IMPLEMENT THE BUDGET; PROVIDING FOR SEVERABILITY; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Manager has submitted a Proposed Budget for the City of Sebastian for the fiscal year beginning October 1, 2004, and ending September 30, 2005; and WHEREAS, on September 9, and September 22, 2004, the City Council conducted Public Hearings on the Proposed Budget. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, that: Section 1. The City Manager's Proposed Budget is hereby adopted for the Fiscal Year beginning October 1, 2004 and ending September 30, 2005. Section 2. The amounts shown on the attached Schedule "A" are hereby appropriated out of the Treasury of the City, including any revenues accruing to the City available for purposes of the City's budgetary accounts. Section 3. The City Manager is hereby authorized and directed to proceed with the implementation of the service programs and projects provided for in the budget. Such implementation is to be consistent with the provisions of the City Code of Ordinances and policies established by the City Council. Section 4. The City Manager is authorized to make budget adjustments within budgetary accounts, as he deems appropriate. He is further authorized to make budget adjustments between budgetary accounts when necessary to implement programs, projects, and expenditures authorized by the City Council. adjustments will require prior approval by the City Council. All other budgetary Section 5. If any clause, section, or other parts of this Resolution shall be held by any Court of competent jurisdiction to be unconstitutional or invalid, such unconstitutional or invalid part shall be considered as eliminated and shall in no way affect the validity of the other provisions of this Resolution. Section 6. All Resolutions or parts of Resolutions in conflict herewith are hereby repealed to the extent of such conflict. Section 7. This Resolution shall become effective October 1, 2004. The foregoing Resolution was moved for adoption by Councilmember The motion was seconded by Councilmember and, upon being put into a vote, the vote was as follows: Mayor Nathan McCollum Vice-Mayor Joe Barczyk Councilmember Raymond Coniglio Councilmember Mike Heptinstall Councilmember Lisanne Monier The Mayor thereupon declared this Resolution duly passed and adopted this 22nd day of September, 2004. CITY OF SEBASTIAN, FLORIDA By: Nathan McCollum, Mayor ATTEST: Sally A. Maio, CMC City Clerk Approved as to form and legality for the reliance by the City of Sebastian only: Rich Stringer, City Attorney ATTACHIM[ENT TO RESOLUTION R-04-35 SCHEDULE "A" BUDGET SUMMARY FISCAL YEAR 2004/2005 GENERAL FUND REVENUES: 001501 001501 001501 001501 001501 001501 001501 001501 Taxes Licenses and perm/ts Intergovernmental Charges for services Fines and forfeits Miscellaneous Tmnsfars in Cash balance carryforward Total Revenues EXPENDIT[rRES: 01000 010005 010009 010010 010020 010021 010035 010040 010041 010042 010043 010044 010045 010046 010047 010048 010049 010051 010053 010052 010054 010057 010059 010080 010085 010099 City Council City. Manager City Clerk City Attomey Finance Management Information System Human Resources Police Special Operations Pohce Administration Police School Resource Police Patrol Division Commamty Policing Unit Code Enforcement Division Professional Standards Police Detective Division Police Support Services Pohce Dispatch Unit Engineering Stormwater Utility Roads and Maintenance Garage Parks and Recreation Cemetery Growth Management Building Department Non-departmental Total Expenditures 6,567,843 1,317,494 1,929,834 174,937 118,615 168,591 527,828 316,125 $ 11,121,267 $ 42,278 371,971 307,776 176,469 369,600 135,307 209,884 283,878 305,090 164,889 1,737,847 i44,347 115,611 92,959 466,464 275,753 422,701 482,750 1,044,205 1,026,990 192,488 936,369 143,390 256,829 561,825 853,597 $ 11,121,267 ATTACHMENT TO RESOLUTION R-04-35 SCHEDULE "A" BUDGET SUMMARY FISCAL YEAR 2004/2005 SPECIAL REVENUE FUNDS 106010 COM3~ITY DEVELOPMENT BLOCK GRANT FUND REVENUES CDBG Grant Total Revenues 106051 EXPENDITURES Operating Transfers out Total Expenditures LOCAL OPTION GAS TAX FUND I2~10 REVENUES Taxes Miscellaneous Total Revenues 120051 EXPENDITURES Operating Debt service Transfers oat Non-operating Total Expenditures DISCRETIONARY SALES TAX FUND 130010 REVENUES Taxes Miscellaneous Total Revennes 13005~ EXPENDITURES Transfers out Non-operating Total Expenditures RECREATION IMPACT FEE FUND 160010 REVENUES Impact fee Miscellaneous Total Revenues 160051 EXPENDITURES Transfers out Non-operating Total Expenditures $ 685,000 $ 685,000 $ 41,000 644,000 $ 685,000 $ 750,000 12,000 $ 762,000 $ 208,129 300,000 240,000 13,871 $ 762,000 $ 2,250,000 15,000 $ 2,265,000 $ 2,027,596 237,404 $ 2,265,000 $ 360,000 4,500 $ 364,500 $ 349,000 15,500 $ 364,500 ATTACHMENT TO RESOLUTION R-04-35 SCHEDULE "A" BUDGET SUMMARY FISCAL YEAR 2004/2005 SPECIAL REVENUE FUNDS - CONTINUED STORMWATER U'flLITY FUND 163010 RE~q~NUES Stormwater utility fee Miscellaneous Total Revenues 163051 EXPEND1TIYRES Operating Transfers out Non-operating Total Expenditures 190010 LA~5 ENFORCE3/IENT FORFEITURE FUND REVENUES Fines and forfeits Miscellaneous Total Revenues 190051 EXPENDITURES Operating Total Expenditures DEBT SERVICE FUNDS 230010 DISCRETIONARY SALES SURTAX REVENUE BONDS REVENUES Miscellaneous Transfers in Total Revenues 230051 EXPENDITURES Operating Debt service Total Expenditures 263010 STORMWATER UTILITY REVENUE BONDS REVENUES Miscellaneous Transfers in Total Revenues 263051 EXPENDITURES Debt service Total Expenditures 804,980 27,000 $ 831,980 $ 3,500 745,458 83,022 $ 831,980 5,000 5,000 $ I0,000 $ I0,000 $ 10,000 3,000 1,030,844 1,033,844 300 1,033,544 1,033,844 301 441,672 441,973 441,973 441,973 ATTACHMENT TO RESOLUTION R-04-35 SCHEDULE 'IA" BUDGET SUMMARY FISCAL YEAR 2004/2005 CAPITAL PROJECTS FUNDS REVENUES Transfer from Local Option Gas Tax Fund Transfer from Discretionary Sales Tax fund Transfer from Recreation Impact Fee Fund Transfer from Storrnwater Utility Fund Transfer from Airport Fund Transfer from Community Development Block Grant Fund Grants and other sources Total Revenues EXPENDITURES Roads projects Recreation facilities projects Stormwater utility projects Airport projects Public safety projects Debt service Total Expenditures GOLF COURSE FUND 410010 REVENUES: Charges for services Miscellaneous revenues Cash balance carryforward Total Revenues 410110 EXPENSES: GOLF COURSE ADMINISTRATION Persoaal services Operating expenses Debt service Total Administration 410120 GOLF COURSE GREEN DMSION Operating expenses Capital outlay Contingency Total Golf Course Green Division 410130 GOLF COURSE CARTS DMSION Personal services Operating expenses Total Golf Course Carts Division Total Golf Course Expenses 240,000 651,193 349,000 142,790 3,750 644,000 352,790 $ 2,383,523 1,194,000 389,000 185,580 420,250 40,000 $ 154,693 $ 2,383,523 $ 1,516,674 14,000 23,940 $ 1,554,614 $ 299,181 271,056 306,690 $ 876,927 533,572 20,800 14,094 $ 568,466 55,271 53,950 $ 109,221 $ 1,554,614 ATTACHMENT TO RESOLUTION R-04-35 SCHEDULE "A" BUDGET SUMMARY FISCAL YEAR 2004/2005 AIRPORT FUND 450010 REVENUES Charges for services Miscellaneous revenues Total Revenues 450110 EXPENSES: Personal services Operating expenses Transfers to capital projects fund Contingency Total Expenses TOTAL BUDGET SUMMARY GENERAL FLqNrD SPECIAL REVENUE FIJNDS DEBT SERVICE FUNDS CAPITAL PROJECT FUNDS ENTERPRISE FUNDS TOTAL BUDGET FOR ~M~L FUNDS $ 267,235 8,020 $ 275,255 $ 142,109 92,064 3,750 37,332 S 275,255 11,121,267 4,918,480 1,475,817 2,383,523 1,829,869 $ 21,728,956