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HomeMy WebLinkAbout09152004HOME OF PELICAN ISl..AND SEBASTIAN CITY COUNCIL AGENDA REGULAR MEETING WEDNESDAY, SEPTEMBER 15, 2004 - 7:00 P.M. CITY COUNCIL CHAMBERS '1225 MAIN STREET, SEBASTIAN, FLORIDA ALL AGENDA ITEMS MAY BE INSPECTED IN THE OFFICE OF THE CITY,CLERK - t225 MAIN STREET, SEBASTIAN, FLORIDA Individuals will address the Cib/ Council with respect to agenda i~oms immediately before deliberation of the item by the City Council- limit of five minutes per speaker (R-04-26) 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE LED BY VICE MAYOR BARCZYK 3. MOMENT OF SILENCE 4. ROLLCALL AGENDA MODIFICATIONS (ADDITIONS AND/OR DELETIONS) items not on the w#~!en agenda may be added only upon a unanimous vote of City Council members (R-04-26) 6. PROCLAMATIONST ANNOUNCEMENTS AND/OR PRESENTATIONS 04.191 A. Certificate of Appreciation to Lions Club of Sebastian, Inc. Fantastic Independence Day Celebration CONSENT AGENDA Afl items on the consent agenda are considered routine and will be enacted by one motion. There will be no separate discussion of consent agenda items ur~ess a member of City Council so requests; in which event, the item will be removed and acted upon separately. 1-0 A. Approval of Regular Meeting Minutes 8/25104 04.196 B. 11-15 Resolution No. R-04-38 Project Safe School Grant (City Manager Transmittal 9/8/04, R-04-38) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEBASTIAN, FLORIDA, AUTHORIZING THE CITY MANAGER AND/OR HIS DESIGNEE TO APPLY FOR FUNDING FROM THE UNITED STATES DEPARTMENT OF JUSTICE OFFICE OF COMMUNITY ORIENTED POLICING SERVICES PROJECT SAFE SCHOOLS PROGRAM. 00.163 00.060 21-27 00.193 29-30 04.194 31-34 8. 04.095 35-40 o 00.178 41-44 Resolution No. R-04-40 Non-Binding Referendum Regarding Annexation (City Clerk Transmittal 8/31/04, R-04-40) A RESOLUTION OF THE CITY OF SEBASTIAN, FLORIDA, AUTHORIZING A SPECIAL ELECTION FOR NON-BINDING REFERENDUM ON ANNEXATION; PROVIDING FOR CONDUCT AND PAYMENT FOR SAME; PROVIDING FOR THE MAILING HEREOF; PROVIDING FOR AN EFFECTIVE DATE. Authorize Expenditure of $10,506.72 with Secudty One Systems, Inc. for Server Licensing, Corporate Edition Software, and installation for Security Systems in the New Sebastian Police Station and City Hall (GSA Transmittal 8/31/04, Proposal) Approve Purchase of Club Car Carry All 2 from Club Car Dealer Professional Golf Car Corporation for State Contract Pdce of $5,756.00 (GC Transmittal 9~8~04, State Contract Quote) Approve Purchase of Toro Greensmaster 3150 from Hector for State Contract Price of $20,358.00 (GC Transmittal, State Contract 515-630-03-1) COMMITTEE REPORTS/RECOMMENDATIONS Tree and Landscape Advisory Board (City Clerk Transmittal 6/16/04, Code Section, Application, Member List, Ad) 1. Interview, Unless Waived, and Appoint Alternate Member with Term to Expire 11/1/2005 PUBLIC HEARING Proceduresforpublicheadngs: (R-04-26) Mayor opens heatfng Atlomey reads ordinance of msolntion Staff Presentation Applicant Presentation Public inpuf - Limit of 5 minutes per speaker Staff summation Applicant Summation Mayor closes headng Council ac~on Anyone wishing to speak is asked to sign up before the meeting, when called go to the podium and state his or her name for the record. Second Reading and Adoption Headn,q Ordinance No. O-04-16 Repeal Resign to Run Code (City Clerk Transmittal 9/8/04, O-04-16, F.S.) AN ORDINANCE OF THE CITY OF SEBASTIAN, FLORIDA AMENDING CHAPTER 2 OF THE CODE OF ORDINANCES, TO REMOVE RESIGN TO RUN RESTRICTIONS AND REGULATE COUNCIL MEMBERSHIP ON BOARDS; PROVIDING FOR CONFLICT; PROVIDING FOR EFFECTIVE DATE. (PJ ad 8/25104) 2 04.168 45-48 04.069 49-73 10. 11. 12. 04.168 75-76 04.195 77 i3. t4. 15. '16. Second Readin.q and Adoption Hearin,q Revised Ordinance No. O-04-17 Council Expenses and Travel (City Attorney Transmittal 8/31/04, O-14-17) AN ORDINANCE OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, AMENDING CODE OF ORDINANCES CHAPTER 2 REGARDING COUNCIL EXPENSES AND CITY TRAVEL POLICIES; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE.(PJ ad 8/25104) Quasi-Judicial Public Hearinp Resolution No. R-04-37 Preliminary Development Plan/Plat for Phase III of Collier Club (GMD Transmittal 8/31/04, R-04-37, Preliminary Plat, GC Improvements Plan, R-97-75, Staff Report, Application, P & Z Minutes) A RESOLUTION OF THE CITY OF SEBASTIAN, FLORIDA, APPROVING THE PRELIMINARY DEVELOPMENT PLAN AND PRELIMINARY PLAT FOR A PLANNED UNIT DEVELOPMENT KNOWN AS COLLIER CLUB PHASE III, PROVIDING FOR CONFLICTS HEREWITH; PROVIDING FOR EFFECTIVE DATE. (PJ ad 8/29~4) INTRODUCTION OF NEW BUSINESS FROM THE PUBLIC Item that has ~ccutred or was discovered wffhin the previous six months which is not otherwise on the agenda - sign-up requi~ad - limit of five minutes for each speaker OLD BUSINESS - none. NEW BUSINESS Resolution No. R-04-39 Adoption of Council Travel Policy (City Attorney Transmittal 8/31/04, R-04-39) A RESOLUTION OF THE CITY OF SEBASTIAN, FLORIDA, ADOPTING A TRAVEL POLICY FOR CITY COUNCIL; PROVIDING FOR CONFLICT AND EFFECTIVE DATE. Reschedule November and December City Council Meetings (City Clerk Transmittal 9/8104) CITY ATTORNEY MATTERS ClTY MANAGER MATTERS CITY CLERK MATTERS CITY COUNCIL MATTERS A. Mr. Coniglio Ms. Monier 1. Consensus Regarding Off Site Yard Sale Signs (no backup) C. Mr. Barczyk 3 Mayor McCollum 1. Consensus Regarding Requesting Committee Reports to Council (no backup) 2. Indian River County Commission Meeting Attendance (no backup) E. Mr. Heptinstall 17. ADJOURN (A# mue.ng= sh~ adjourn at 1o:3o p.m. unless exteno~d for up to one haft hour by a majority vote of Oi~ Council) If any person decides to appeal a decision with any respect to any matter considered at the above hearing or meeting, said person will need a verbatim record of all proceedings including the testimony and evidence, which is not provided by the City. (F.S.286.0105) In compliance with the Americans with Disabilities Act (ADA), anyone who needs special accommodation for this meeting should contact the City's ADA coordinator at 589-5330 at least 48 hours in advance of this meeting. Hearing Assistance Headphones are Available in the Council Chambers for all Government Meetings. Upcoming Meetings: · Regular City Council Meeting- September 22, 2004 - 7:00 pm · Regular City Council Meeting- October 13, 2004- 7:00 pm · RegularCtty Council Meeting- October 20, 2004- 7:00 pm Procedural O~er for Quasi-JudiciaI Heartoas 1, Mayor Opens Heating 2. City Council Members Disclose Ex.Porte Communication in Accordance with Law · 3~Appiiuent or Agent Makes Presentation in Favor of Request Following ~ In By City ~ 4. Staff Presents Findir~gs and AnalysLs Following Swee~ng In by City Clerk 5~ Council Asks Q~estions of the Applicant and Staff 6. Mayor Opens ~he Floor for Anyone in Favor of the Request who wishes to speak or ask questions 7. Mayor Opens the Floor for Anyone in Opposi~iun to ~e Request who wishes to speak or ask questions 8. Applicant Provided Opportunity to Respond to Issues Raised by S~aff or Public 9. Staff Provided Oppo~onity to Summarize Request 10. City Coun~l D~toera~on and Questions f 1. Mayor Calls for a Motion 12. City Councit Action 4 HOME OF PELICAN ISLAND SEBASTIAN CITY COUNCIL MINUTES REGULAR MEETING WEDNESDAY, AUGUST 25, 2004 - 7:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA DRAFT The Mayor called the Regular City Council meeting to order at 7:00 p.m. The Pledge of Allegiance was led by Council Member Monier. The invocation was given by Reverend Ronald Thomas of the Sebastian United Methodist Church. ROLL CALL City Council Present: Mayor Nathan McCoilum Vice-Mayor Joe Barczyk Councilmember Ray Coniglio Councilmember Mike Heptinstall Councilmember Lisanne Monier Staff Present: City Manager, Terrence Moore City Attorney, Rich Stdnger City Clerk, Sally Maio Deputy City Clerk, Jeanette Williams Golf Course Director, Greg Gardner Airport Director, Jason Milewski Stormwater Engineer, Ken Jones Police Lieutenant, Greg Witt Public Works Director, Terry Hill Regular City Council Meeting August 25, 2004 Page Two DRAFT AGENDA MODIFICATIONS (ADDITIONS AND/OR DELETIONS) Items not on the written agenda may be added only upon a unanimous vote of City Council members (R-04-26) Mayor McCollum requested addition of a request by Angani Cirillo for designation of the River School as a Charter School (see e-mail attached). On MOTION by Mr. Con/gl/o, and SECOND by Ms. Monier the item was added under Mayor's Matters by a voice vote of 5-0. A packet of information was distributed to Council members (see attached). 6. PROCLAMATIONS, ANNOUNCEMENTS AND/OR PRESENTATIONS 04.095 A. Certificate of Appreciate to Michelte Merlin for Tree and Landscape Advisory Board Service Ms. Merlin was not present, however, the Mayor read the certificate. 04.186 B. Presentation by Representatives of Flodda Department of Transportation United States Hiqhway One (US1) Infrastructure Improvement Pre,qram Hardson Street and South of Sebastian Corporate Limits Jim Scully, FDOT, gave a brief overview of the U.S. 1 Improvement Project and introduced Gilbert Portela, Project Manager and Juan Toledeo, Engineer who gave a presentation on the project to modify median openings and increased U-turns to facilitate deceleration for traffic slowing and safety. He welcomed any comments on the project from City residents to make it a project the City will embrace. Ms. Monier said closing up 1/3 of median openings will affect a growing business area and asked what were the chances of reopening medians in the future. She said she did not believe that U-tums are safe and that more median openings are needed. Mr. Portela responded that U-turns are actually safer than median openings. It was noted that the northern boundary of the improvement project is Harrison Street. Mr. Coniglio said he liked the medians, however, suggested a median cut adjacent to the Firestone store and that maintenance of medians be considered. Ms. Monier said there must be a way for DOT and the City to get together to slow down traffic on U.S. 1. She said she would be happy to see the speed limit at 30 or 35 through town. Mr. Scully said DOT would be willing to do another speed study. Mr. Coniglio said the City should write a letter to DOT requesting a slower speed limit through the City. Mr. Scully suggested contacting the District Design Engineer to submit ideas for slowing traffic. 2 Regular City Council Meeting August 25, 2004 Page Three D AFT The Mayor requested the Community Redevelopment Advisory Committee's opinion on the speed limit because US 1 travels through the CRA District. The City Manager responded it could be added to the Committee's September agenda and reported back to Council. 04.179 Presentation by Representative of Indian River County Metropolitan Plannin.q Orqanization - Potential Capital Improvement ProqramminR Opportunities Laconia Street Extension Proqram Phil Matson, Indian River County MPO, updated Council on how MPO funds and processes projects, and the forthcoming five-year plan update which would include Sebastian's priorities. Discussion took place on avenues to take traffic south such as Laconia and Fleming Street. The City Attorney added that the City was looking at Laconia as an evacuation access as well. Mayor McCollum said Council looks forward to the preliminary report in November. CONSENT AGENDA All items on the consent agenda are considered rout/no and will be enacted by one motion. There will be no separate discussion of consent agenda ~tem$ unless a member of City Council so requests; in which event, the item will be removed and acted upon separately. 1-8 9-10 A. Approval of Regular Meeting Minutes - 8/11/04 DRAFT B. Approval of Special Meeting Minutes- 8/17/04 04.187 11-18 04.188 19-30 Approval of Budget Workshop Minutes - 8117/04 Authorize the Mayor to Execute the Modified Submerged Land Lease for Riverview Park Twin Piers (City Attorney Transmittal 8/18/04, Lease) 04.047 31-34 Resolution No. R-04-33 Accepting Federal Aviation Administration Grant Agreement for the Rehabilitation of Taxiway "A" and Construction of an Aircraft Parking Apron (Airport Transmittal 8/17/04, R-04-33, Agreement Under Separate Cover) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, AUTHORIZING THE CITY MANAGER TO ACCEPT AND EXECUTE A GRANT AGREEMENT WITH THE U.S. DEPARTMENT OF TRANSPORTATION, FEDERAL AVIATION ADMINISTRATION (FAA) TO PROVIDE FUNDING TO REHAB TAXIWAY A & APRON CONSTRUCT ADMINISTRATION BUILDING APRON; PROVIDING FOR FOR EFFECTIVE DATE, 04.189 35-56 Authorize the Renewal of Contract with City of Sebastian/Sebastian Municipal Golf Course and OneSource Landscape Golf Services, Inc. (Golf Course Transmittal 8/18/04, Amendment Two and Contract) 3 Regular City Council Meeting August25,2004 Page Four DRAFT 04.109 G. 5~70 04.086 H. 71-126 04.086 I. 12~132 04.101 J. 133-138 04.089 K. 139-140 Authorize the Execution of the Indian River Lagoon License Plate Funded Cooperative Cost-Sharing Agreement with the St. Johns River Water Management District and the City of Sebastian and Authorize the Matching Fund & Contribution of $42,790 (Stormwater Engineering Transmittal 8/17/04, Contract) Authorize the Award of Contract to JobearANarden Construction in the Amount of $905,686.00 for the Louisiana Avenue Neighborhood Revitalization Program and Authorize an Additional Appropriation of $71,660.00 from Local Option Gas Tax Proceeds to Complete the Project Funding (City Manager/Engineering Transmittal 8/17/04, Bid Tab, Agreement, Plan) Authorize the Acceptance of Grant of Public Sidewalk, Utility and Drainage Easement Dedication from THP3 Corporation Transferring Respective Property Ownership to the City (City Manager Transmittal 8/17/00, Easement, Description) Authorize the City Manager to Execute a Lease Between the City of Sebastian and Keep Indian River Beautiful, Inc. (City Attorney Transmittal 8/18/04, Lease) Pdor Approval for Vice-Mayor Overnight Stay in Accordance with Attendance at Committee for Sustainable Treasure Coast Meetings: September 2-3, 2004; October 7-8, 2000 and December 2-3, 2004 (City Clerk Transmittal 8/18/04, Info) Mayor McCollum removed item J; and Ms. Monier removed item D. On MOTION by Mr. Barczyk, and SECOND by Mr. Heptinstall, consent agenda items A-C, E-I and K were approved on a roll call vote of 5-0. Item D - Submerqed Lands Lease - Riverview Park Twin Piers Ms. Monier inquired about certain terms of the lease and the City Attorney responded to her concerns. On MOTION by Ms. Monier, and SECOND by Mr. Barczyk item D was approved by a roll call vote of 5-0. Item J - Authorize Lease City/KIRB Mayor McCollum said he removed this item due to the fact that Mr. Coniglio must abstain if he is still an officer of KIRB. Mr. Coniglio affirmed he would be abstaining. On MOTION by McCollum and SECOND by Ms. Monier, item J was approved by a roll call vote of 4-0. (Memorandum of Voting Conflict Form 8B attached) 4 Regular City Council Meeting August 25, 2004 Page Five 8. COMMITTEE REPORTS/RECOMMENDATIONS A. Construction Board 04.147 141-148 i. Interview Unless Waived, and Fill One of Four Expirinq Positions (City Clerk Transmittal 8/11/04, Code, Application, Board Member List, Ad) The Clerk submitted alternate member Greg Conover's application at his request for consideration for one of the regular member positions. On MOTION by Ms. Monier, and SECOND by Mr. Coniglio, Mr. Conover's application was added for consideration by a voice vote of 5-0. Mr. Conigti0 nominated Ken Mitchell for the Regular Member HARV position. Being no other nominations, Mr. Mitchell was appointed. Ms. Monier nominated Greg Conover for the Regular Member Electrical Contractor position. Being no other nominations, Mr. Conover was appointed. Advertising will resume to fill the alternate positions. PUBLIC HEARING - none. DRAFT 10. INTRODUCTION OF NEW BUSINESS FROM THE PUBLIC Item that has occurred or was discovered within the previous six months which is not otherwise on the agenda - sign-up required - limit of five minutes for each speaker Sal Neglia reported that Waste Management told a citizen that mandatory garbage pick-up is inevitable and mailed an application for service to the citizen. The City Manager requested the citizen's name and phone number. Side II, Tape I (8:02 pm) Damien Gilliams reported the OImstead property is back on the market. 11. OLD BUSINESS 04.190 Possible Revised Direction Reqardinq Surface Infrastructure for Municipal Complex Park Tennis Courts (no backup) Damien Gilliams opposed clay courts; and John Oakes agreed with clay courts. Mayor McCollum reported on his research of tennis courts he had conducted since this subject was brought to Council's attention by Mr. Heptinstall during the budget workshop. 5 Regular City Council Meeting August 25, 2004 Page Six DRAFT Mr. Barczyk also reported on use and fees that could be charged for tennis courts and reported on use of various materials. Mr. Coniglio said a user fee could be established if necessary. Mr. Heptinstall discussed his research on maintaining clay courts and said he can't see that it is economically feasible to use clay due to replacement and equipment costs. Ms. Monier also reported on her research and said if we are going to do something let's do it right and use clay. Mayor McCollum said it was never his intent that anyone should pay anything to use this park, rather that it is there for the public's use. The City Attorney advised that there could be a resident/non-resident difference in fees since there isn't any grant money involved in the construction. Roy Kinney asked that clay be considered for the seniors in the community. The City Manager said the recommendation to use clay was based on prior community input, discussed "economies of scale" theory, stating that Suffolk Construction will subcontract out certain projects within the overall park complex, and surface prices are coming in at $2,000 to $4,000 per court, maintenance will be fairly minimal, and closed by saying he will need a final decision this evening. In response to Council, he said that equipment needed to maintain clay courts will be several thousand dollars, that courts will not have to be covered in the rain, that there are advantages to overhead irrigation. Mayor McCollum said he did not want to get into a situation where there are user fees for people to use this park and wanted to know which material is more cost effective. The City Manager said whatever direction Council offered he would have to go back and look at what the maintenance cost aspects will be. Mr. Heptinstall said the expense and maintenance of soft courts is the reason there are no other soft courts within 100 miles of here. The City Clerk noted that in 1997 the City rebuilt the four Schumann tennis courts and adjacent drainage work for $152,000 and resurfaced them in 2001 for $8,700. On MOTION by Mr. Coniglio, and SECOND by Ms. Monier, Council approved the original plan for clay courts on a roll call vote of 3-2 (McCollum, Heptinstall - nay) Mayor McCollum called recess at 8:55 p.m. and reconvened the meeting at 9:03 p.m. All members were present. 12. NEW BUSINESS None. 6 Regular Ci~ Council Meeting August25,2004 Page Seven DJ AFT 13. CITY ATTORNEY MATTERS 04.163 A. Direction Concernin.q Annexation Referendum Lanqua,qe (no backup) The City Attorney distributed a paper entitled "Potential Referendum Language" with five suggested questions (see attached). Mayor McCollum read the questions for the benefit of the public. Andrea Coy, Sebastian, suggested the Council strongly consider #1. John Cakes, suggested keeping the question simple. Richard Taracka, Sebastian, suggested adding language that might include the possibility of annexation of beneficial land such as industrial and commercial. Mr. Barczyk preferred choice #1. Mr. Coniglio preferred choice #5. Mr. Heptinstall agreed with choice #1 or #4 with some language regarding an opportunity for industrial and commercial Side I, Tape II (9:11 pm) Ms. Monier preferred chOice #5. MaYOr McCollum preferred choice #1. DRAFT On MOTION by Mayor McCollum and SECOND by Mr. Barczyk question #1 for the annexation referendum failed on roll call vote of 2-3 (Coniglio, Monier, HeptinstalJ - nay). On MOTION by Mr. Coniglio and SECOND by Ms. Monier question #5 failed on a roll call vote of 2-3 (Barczyk, Heptinstall, McCollum - nay) On MOTION by Mr. Heptinstall and SECOND by Mr. Coniglio, question ~4 passed on a roll call vote of 5-0. 14. CITY MANAGER MATTERS 04.180 A. Potential Proposals for City Council Board and Committee Appreciation Function(s) (no back¢p) The City Manager advised the Employee Appreciation Picnic will take place on October 23, 2004 at Riverview Park; and that the Holiday Awards Banquet takes place in December and that staff had concluded that the committee members could be invited to attend both functions; or that the City Council may want to have a separate function for committee members. Mr. Coniglio and Mayor McCollum said they did not want to have employees feeling uncomfortable or doing any additional work, however, it was the consensus of Council to include committee members in both activities. 7 Regular City Council Meeting August 25, 2004 Page Eight Other Matters DRAFT Reported that the Cain House move is delayed due to FPL crews on west coast however David Brown gave the City approval to take as much time as needed CITY CLERK MATTERS Reported on eady voting taking place in the City Clerks office for the August 31st primary and said they will be there Thursday, Friday, Saturday and next Monday from 8 am to 4 pm for citizens to participate. 16. CITY COUNCIL MATTERS A. Mr. Heptinstall None. Mr. Coniqlio DRAFT None, C. Ms. Monier 04.192 i. Rezoninq Within the Community Redevelopment District (no backup~ Ms. Monier asked the Community Redevelopment Advisory Committee to bring Council information on rezoning properties within the district in line with the vision for the area. The City Attorney advised that the property is zoned industrial but the land use is also industrial and it to would have to be amended. Mayor McCollum asked if it can be required that developers within the district have to appear before the Community Redevelopment Advisory Committee as well as Planning and Zoning. The City Attorney said a moratorium could be placed on certain uses, or an overlay put on it to eliminate allowed industrial uses, which may be unfavorable. He said it would be about nine months before the overall comprehensive plan is amended to change the land use. Mr. Barczyk asked if a rnoratodum can be placed after a Planning and Zoning approval is given. The City Attorney said Council could consider an overlay and identify specific unwanted uses within the triangle and initiate a text amendment, which doesn't have to go through the state. The City Attorney said he would put a copy of industrial uses in Council boxes and they can review them and then a CRA triangle industrial overlay can be put in place. 8 Regular City Council Meeting August 25, 2004 Page Nine D AFT Mr. Heptinstall said this Council just approved a man putting a site on High Street for car storage and said he did not want to get caught in a problem with him if uses are limited. Ms. Monier said the automotive properties on the south side of CR512 are not in the district. The City Attorney noted the south side is in the district but it will stay industrial and the triangle will have improved architectural standards according the master plan. 04.192 ii. Implementin,q Planninq and Zoninq Recommendation - Amhitectural Stylin,q for Community Redevelopment Distdct (no backup) Ms. Monier requested direction to the Community Redevelopment Advisory Committee to review the architectural plans so that new developments will incorporate the desired appearance. D. Mr. Barczyk None. DRAFT E. Mayor McCollum On MOTION by Mr. Coniglio and SECOND by Ms. Monier, Mayor McCollum was authorized to send a letter of support for designating the River School a Charter school on a voice vote of 5-0. Requested the placement of Port-a-Lets at small parks. The City Manager said he would take care of it. Asked that people be kept in the loop on the Laconia Street project and requested sidewalks be included. 17. Being no further business, Mayor McCollum adjourned the Regular Meeting at 10:10 p.m. Approved at the Regular City Council Meeting. Nathan B. McCollum, Mayor ATTEST: Sally A. Maio, CMC, City Clerk 9 CITY OF SEBASTIAN AGENDA TRANSMITI'AL Subject: ResolufionNo. R-04-38 Project Safe Schoo~Grant nager Agenda No. .. Department Ongm: Purchasing/Contracting: -F-~ance Director: Ci~ A~o~ey: Ci~ Clerk: Date Submitted: 08/31/04 For Agenda of: 09/08/04 Exhibits: Proposed Resolution No. R-04-38 EXPENDITURE REQUIRED: AMOUNT BUDGETED: APPROPRIATION REQUIRED: SUMMARY The proposed Resolution No. R-04-38 authorizes the City Manager or his designee to apply for funding from the United States Department of Justice Office of Community Oriented Policing Services Project Safe Schools Program. As recently reported, this funding opportunity will allow the Sebastian Police Department/School Resource Officer Program to implement respective enhancements discouraging undesirable individuals from committing acts of criminal behavior and trespassing on school sites while school is in and out of session. RECOMMENDED ACTION Move to authorize the Mayor to execute Resolution R-04-38 authorizing the City Manager and or his Designee to apply for Funding from the United States Department of Justice Office of Community Oriented Policing Services Project Safe School Programs. RESOLUTION NO. R-04-38 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEBASTIAN, FLORIDA, AUTHORIZING THE CITY MANAGER AND/OR HIS DESIGNEE TO APPLY FOR FUNDING FROM THE UNITED STATES DEPARTMENT OF JUSTICE OFFICE OF COMMUNITY ORIENTED POLICING SERVICES PROJECT SAFE SCHOOLS PROGRAM. WHEREAS, the Unites States Department of Justice Office of Community Oriented Policing Services provides funding opportunities to both state and local governments to finance ancillary crime prevention projects and programs; WHEREAS, the City has been advised by the United States Department Justice Office of Community Oriented Policing Services of the availability of funds under this program; NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEBASTIAN, FLORIDA, as follows: Section 1. AUTHORIZATION. The City Manager and/or his designee is hereby authorized to apply for funding from the United States Department of Justice Office of Community Oriented Policing Services help finance and implement the Sebastian Project Safe Schools Program. Section 2. CONFLICTS. conflict herewith are hereby appealed. All resolutions or pans of resolutions in Section 3. upon its adoption. EFFECTIVE DATE. This resolution shall take effect immediately Day of A motion to adopt the foregoing Resolution was made by Councilmember . The motion was seconded by Councilmember and, upon being put to a vote, the vote was as follows: Mayor Nathan B. McCollum Vice Mayor Joseph Barczyk Councilmember Raymond Coniglio Councilmember Michael Heptinstall Councilmember Liseanne Monier The Mayor thereupon declared this Resolution duly passed and adopted this ,2004. CITY OF SEBASTIAN, FLORIDA By: Nathan B. McCollum, Mayor ATTEST: Sally A. Maio, CMC, City Clerk APPROVED AS TO FORM AND LEGALITY: Rich Stringer, City Attorney PRO,FECT S_WE SCHOOLS GRA2 T Date: 08/20/04 To: Terrence R. Moore, CitT ]Vianager From: SRO. Bil~ Jursik /~ -- Reference: Project Safe schools Grant PROJECT SUMMARY The City of Sebastian'Poliee Department in cooperation with the ~udian river School District is securing funding in order to make two of our primary school campuses secure by adding a section of fencing along a wooded area on the north side of the Sebastian Elementary school to keep undesirable individuals from committing acts of criminal behavior and t~spassing during in school session and times when the campus is vacant. We are also see~ing to add security gates at the entrance to the center courtyard to limi~ access to the center otthe campus. At the pelican Island Primary school we intend to fence the perimeter as well, The school is ioented on the corner of a nature preserve, which is heavily wooded area. Pelican Island aisc intends to add a single gate to the rear breezeway to deter criminal activity and entrance to the rear of the school during open hours. The schoo! also intend~ to secure lighting for the area of the rear of the school which is very dark during the evening hours. We have evaluated the area near the woods and intend to add several flood type fights to enhance the security ~nd deter crlmina~ activity. We have spoke to the district administrators who advise they will have thc gates constructed in house anti have the fencing contracte& They will also inst~il the lighting in house. Assessment of nrobiems- Histerieaily the state of Florida has eanstructed the school campuses to be open campus. Sebastian, as a city and community, is rapidly growing and demographically changing from a retirement haven for senior citizens to a younger community of working ~amil~es with young children and teenagers. As such, many of the problems usually associated with juvenile crime anti delinquency are beginning to consume significant police time and resources. We are beginning to see initial signs of juvenile gang activity in the community; particularly graffiti and tagging. Recent investigations have linked numerous loca~ burglaries, thefts, vehicle burglaries, arsons, illicit and ifiegal drug possession, use and sales, vehicle thefts, etc, to juveniles, who claim gang alfiances. Drug and alcohol abuse is aisc a growing problem here and it is involving younger and younger victims. In recent times and events it has been viewed as an unsafe practice, which allows criminal activity to occur with out any safety measures to curtail these events. Our agency has ~ small st~ff~ which attempts to patrol the schools during regular patrol duties. The Police department's budge~ is composed ct funds for regular patrol duties and is not intended for the use otthe School district. The school distric~ is unable to endorse a project this size due to the hiring of teashers to reduce classroom size~ through out our state. The efforts mdc by our district are with  good intention but are usually done at ~ minimal solvability level due to the limitations of funding. Proieets Goals and obiectlve~- By the erection o£fencing and gates along with lighting darker areas of the campus, we intend to deter criminal activity during out o£session hours. These seenrlty measures wil~ also allow the individual schoo~ to know who is on the campus at al! times. The Sebastian Police Department has currently i~ place an existing parmership with our local School Distric~ to provide a single SRO, to each of the elementary schools and one charter middle school located within the City o~'Sebastian. Under this proposed grant program, the funding wonid allow the SRO to conduct the core G.R.E~.~. program during the first or second semester opposite to the D.A.P~E. program. Having earth schoo~ within the City with it~ own full ~hne SRO will allow for full presentation of the SRO program as defined by Florida Statutes 230.2318 and 233.0663. The G.R.E.~.T. program will interface and partner with the Sebastian Police Department's full time Community Policing Officer, to provide a weI~ rounded approach to attain our communiW policing goals and objectives by having the school communities more ful~ interrelated with the rest or,he community organizations, partnerships and programs. lranlementa~. The school distric~ of Indian River County will procure all materials needed to complete this project. The School resource Officers will assist the district in conducting crime prevention through environmental design survey to assist in the proper locations of projected security measures. Evaluations Plans- The project will allow us to monitor the calls ~or service, which are routinely handled by the SRO's. The calls for reports of criminal mischief truancy and the trespassing of juveniles on the school campus during the out of session hours of school. To date the Police departmen~ reports 2040 criminal mischief complaints enc~ year, and 30 theft reports. We also report 20 trespassing each Current/Planned crime prevention Activitie~ Currently the schools in our jurisdiction are open campus. The installation of the security fencing and gates will deter students -~nm skipping school ar at~empting to exie the campus during ia session hours. This ~ also assist our agency during rou~ine patrol wkea an officer is checking a campus for trespassers this will enable them t~ see individuals climbing on to or exiting a campus. City of Sebastian 1225 Main Street Sebastian, Florida 32958 Subject Resolution No. R-04-40- Non-Binding Referendum Re: Annexation City Managert City Attorney: Agenda No. 0 Department Origin: City Cterk"~. Date Submitted: 8/31/04 ~rAgenda of: 9/8/~4 Exhibits: Resolution No. R-04-40 SUMMARY STATEMENT City Council, at its June 23, 2004 Regular Meeting, approved placing a non-binding referendum relative to annexation on the November 2, 2004 ballot. For the City this is a special election. In accordance with the City Charter, special elections may be called by resolution provided that not less than thirty days nor more than sixty days intervene between the date of the adoption of the resolution and the date of the election. The Supervisor of Elections was notified of the proposed question and concurred with placing it on the November 2, 2004 ballot. City Council, at its August 25, 2004 Regular Meeting, selected question #4 of the 5 proposed questions provided by the City Attorney. The question reads as follows: "If land next to the City is designated for development, should the City annex it?" Yes No Appropriation of funds will be brought back to City Council in the first quarter of fiscal year 2005 since this was not included in the proposed budget due to timing. The cost of the referendum has not been determined at this time. Resolution No. R-04-40 places the item on the ballot, approves appropriation of funds, and delegates authority to the Supervisor of Elections to administer the election for the City of Sebastian. RECOMMENDED ACTION Move to adopt Resolution No. R-04-40. RESOLUTION NO. R-04-40 A RESOLUTION OF THE CITY OF SEBASTIAN, FLORIDA AUTHORIZING A SPECIAL ELECTION FOR NON-BINDING REFERENDUM ON ANNEXATION; PROVIDING FOR CONDUCT AND PAYMENT FOR SAME; PROVIDING FOR THE MAILING HEREOF; PROVIDING FOR AN EFFECTIVE DATE. WI~REAS, Section 4.04 of the Charter for the City of Sebastian, Florida provides special elections may be authorized by resolution of Council; and WHEREAS, the public interest will be served by conducting a non-binding referendum in conjunction with the 2004 presidential election on the issue of annexation of lands bordering the city limits; and NOW, THEREFORE BE IT RESOLVED: Section 1. That a special election for the City of Sebastian is hereby called for November 2, 2004 to present the following question for non-binding referendum: "if land next to the City is designated for development, should the City annex it?" to which there shall be two possible answers, either "Yes" or "No". Section 2. DELEGATION. City Council hereby requests that the Indian River County Supervisor of Elections administer said election, and hereby delegates the conduct of such election to said officer and further authorizes payment to the Supervisor of Elections to reimburse the costs thereof. Section 3. Upon adoption, the City Clerk is hereby directed to send a copy of this Resolution by U.S. mail to the Indian River County Supervisor of Elections. Section 4. This Resolution shall be effective upon adoption. The foregoing Resolution was moved for adoption by Councilmember The motion was seconded by Councilmember and, upon being put into a vote, the vote was as follows: Mayor Nathan B. McCollum Vice-Mayor Joe Barczyk Councilmember Ray Coniglio Councilmember Lisanne Monier Councilmember Michael Heptinstall The Mayor thereupon declared this Resolution duly passed and adopted this 8th day of September, 2004. CITY OF SEBASTIAN, FLORIDA ATTEST: By: Mayor Nathan B. McCollum Sally A. Maio, CMC City Clerk Approved as to form and legality for reliance by the City of Sebastian only: Rich Stringer, City Attorney CITY OF SEBASTIAN AGENDA TRANSMITTAL Subject: Authorize expenditure with Security One Systems, Inc., for completion phase of security systems at the New City Hall & Police Station. ttal by: City Ma_..__~nager Tgrrencc ~ - Agenda No. Oq.O~O Department Origin: Gen. Services Admin. General Services: Finance Director: ~ City Attorney: ~- City Cleric Date Submitted: August 31, 2004 For Agenda of: September 8, 2004 Exhibits: Security One Proposal EXPENDITURE REQUIRED: $10,506.72 AMOUNT BUDGETED: Sql ,454,800 APPROPRIATION REQUIRED: None SUMMARY The City is currently under contract with Security One Systems, Inc., to provide security systems both in the Sebastian Police Station, aad the New City Hall which is under construction. Some of the items Security One are providing include cameras, timed door locks, card reader door locks, all wiring & installation, data base, software, and security monitoring system. As we approach completion of the project, appropriate City wide server licensing, and related corporate edition software is required to make the security system in place operational. The total expenditure to date with Security One is less than the line item budgeted amount. RECOMMENDED ACTION Move to authorize the expenditure of $10,506.72 with Security One Systems, Inc., for appropriate server licensing, related corporate edition software, and installation of same, per proposal, for security systems in the new Sebastian Police Station, and City Hall City of Sebastian Proiect Location: City of Sebastian 1225 Main Street Sebastian, FL 32958 Security System Completion Phase Proposal: 6175-1 08/12/2004 Prepared For:. Paul Wagner 7121 Grand National Drive Orlando, FL 32819 'rhe data contained in all pages of this proposal has been submitt~d in confidence and contains trade secrets and/or p;ivilaged or confidential commercial or financial information. Suc~ data shall be used or disclosed only for evaluation purposes, provided that if a contract is awarded to this proposer as a result of or in connection with the submission of this proposal, the Custcmer shall have the right to use or disclose the data herein to the extent provided in the contract. This restriction does not limit the Customer' s right to use or disclose data obtained wilho~Jt restriction from any source, including the proposer. 7121 Grand National Drive Odando, FL 32819 www.securityone.com August 30, 2004 Paul Wagner City of Sebastian 1225 Main Street Sebastian, FL 32958 Re: Access - Proposal Dear Mr. Wagner: l~ank you for allowing Security One Systems, Inc. the opportunity to present this proposal for your consideration. This proposal is based on our discussions, meetings, site surveys, and bid documents created by your organization. Our company is uniquely qualified to provide the installation and service required for the above referenced security system. Security One Systems, Inc. has an established track record of installing and maintaining similar systems as well as meeting strict time schedules and budget requirements. Our engineering and project management staffhave worked together with me to create this proposal. This team will be prepared to deliver your installation in an organized and professional manner. Our installation crews and service technicians will be uniformed, trained, and in company stocked vehicles. In addition, upon completion of the installation, our service department staffwill be ready to provide you with same day servic? utilizing our unique computexized dispatch system. Finally, although most of the work to be done will be executed by other team members, I will be committed to monitoring the process and making sure that your system meets or exceeds your expectations. Sinc~e¢, Ross Linville Security Sales Advisor Scope: Access Control Computers Computer #1 Existing Location: Existing Desktop Access Control Software: NexWateh - X-SFW-PWCESW - Pro-Watch CE Server Software Notes: Customer to furnish own server and client machines. Security One to provide and install SQL2000 server license. Customer to furnish and install (as required) all electric, UPS systems, network connections, and telephone lines to each computer location. Equipment List Qt~ Mnke - Model '1.00 NexWatch - X-SFVV-PWCESW Price Per Unit Ext. Price $3,268.77 $3,268.77 ~ Make - Me(lei 1.00 NexWatch - $QL2000-5 1.00 NoxWatch-X-CUP-PWCESWCL5 Price Per Unit Ext Price $2,671.00 $2,671.00 $5,066.01 $5,066.01 Financial Summary Proposal Number: 6175-1 Billin~ Addrezs: City of Sebastian 1225 Main Street Sebastiam FL 32958 Project Loe~fion: City of Sebastian 1225 Main Street Sebastiam FL 32958 Access Summary Eouioment Materials Labor System Total Total Summary Access System Systems Total System Discount Adjustment Total $11,005.78 $660.35 $881.40 $12,547.53 $12,547.53 $12,547.53 -$1,540.81 ($500.00) $10,506.72 This proposal does not include sales tax Dale Printe,~:08/30/20O4 6:34:30PM Acceptance For the amount of $10,506.72 for installation. This proposal is valid until 1011112004 City of Sebastian Security One Systems, Inc. Authorized Customer Signature Date Pdnted Name Title Security One Systems, Inc. Signature Date Pdnted Name Title PO Number The above persons represent that they are authorized to sign md execute this binding agr~ement. This acceptance indicates understandidg of the ccmplate proposal, including clarifications, design, programming, drawings, ownership and software licenses and the Warranty Service Plan below. This system proposal ts intended to provide the client partial pratection of the designated premises. Its design should be undamtced to represect a cce3prc~nise between the costs, understocd scope of work, and custom er feedbeclc Accordingly, such a system may not provide ample pratection from all possible threats, and Security One Systems, thc. shall nof be responsible in such an event. Snaps agreement ~'6802563 Payment for Services Custcmer agrees to pay fifty (50%) percent of the above price as a deposit before work begins. The balance of the installation will be billed upon substantial cam plsties of the system. Under no circumstances may Customer make payments directly to any subcontractor, mstedal supplier, laborer, or any other pa'son performing wgrk or furnishing matedal under the Agree~nent without the prior wrftten consent of Security One Systems Inc.. Service Plan All terms and conditions of the odginal agreement are hereby incorporated and made part of the Security System Completion Phase. The epuipment installed by Security One Systems, Inc. will be covered by a Protection Plan for a peded of twelve months following the date of substanhal completion of the system, The system will be considered Substantially comp~sted at the time which the customer receives beneficial use of the system or is able to receive b~n ef, cial use of the system, The sendce plan will cover all parts and labor during working hours (Monday-Friday from 8:30AM -5:00PM excluding holidays. Service can be performed on weekends or after hours at Security One Systems, Inc.'s standard published rates. HOM~ 0~: PELICAN ~ CITY OF SEBASTIAN AGENDA TRANSMITTAL Subiect. Agenda No. ~,tq~ Department Origin: Golf C,~l~rse Purchasing/Contracting: Finance Director:..~/~. City Attorney: ~J,- ,~ City Clerk: ~ Date Submitted: For Agenda of: September 8, 2004 Exhibits: State contract quote from Professional Golf Car Corporation EXPENDITURE REQUIRED: AMOUNT BUDGETED: APPROPRIATION $5,756 $7,000 REQUIRED: SUMMARY Currently, Sebastian Municipal Golf Course has a 1997 Club Car Carry All model (City Inventory #0716), which is need of replacement. This unit has started to show signs of potential costly problems including a worn clutch, starter, key switch and wheel beatings. The transmission is also beginning to show extreme wear signs and slippage. To begin replacing all previously mentioned parts would not be cost-effective due to the general age and condition of the overall unit. Professional Golf Car Corporation, the author/zed dealer of Club Car for the Treasure Coast area, has provided a state contract price, with an added option of an electric dump. The electric dump will enhance and increase the overall use of the Carry All 2 vehicle. Note: Originally, a Cushman Trackster was budgeted for replacement. After reviewing the overall condition of our current Cushman Truekster and comparing the pros and cons ora Cushman Tmckster and Club Car Carry All 2, it was decided a Cany All would better ftt the Golf Course's needs. The main reasons for going with the Carry All 2 over the Cushman Tmckster was (#1) overall cost - the Carry All 2 is less expensive while offering a superior package and (#2) aluminum verses steel frame - the Carry All 2 has an aluminum frame, (while the Cushman Tmckster has a steel frame) which will prove more functional in preventing mst as the maintenance vehicle will be used in wet conditions and in tuff that has been fertilized. The 1997 Club Car Carry All 2 would be placed on the next City of Sebastian auction list. RECOMMENDED ACTION Move to approve purchase (out of Golf Course Enterprise Fund) of the Club Car CmTy All 2 from Club Car authorized dealer Professional Golf Car Corporation for the state contract price $5,756. TO: Professional Golf Car Corporation 5385 Lake Worth Road · Greenacres, Florida ' 33463 · Telephone (561) 433-2500 · (800) 344-5058 · Fax (561)433.2919 i® Sebastian Municipal Golf Course 101 East Airport Drive Sebastian, FL 32958 Reference No. DATE: SO - 1489 August 24, 2004 ATTENTION: Greg Gardner Director of Golf PHONE: FAX: 321-388-4406 321-589-6730 WE ARE PLEASED TO SUBMIT THE FOLLOWING PROPOSAL: .ew2005 Club Car Carryall 2 gae powered vehicle Commodity # 070-840-400 Green, Gray, Beige, or White Color Body White Canopy Top Cargo Box Standard Lights Solid Windshield Wink Mirror 11 HP Gas Engine Turf Tires Radio I Beverage Holders Two Year Factory Drive Train Warranty Freight included FL State Contract Vehicle Price Battery and Tire Fee Sub Total Sales Tax Total Electric Dump Lift Hydraulic Dump Lift FL State Contract Number 070-840-04-I Vehicle Commodity # 070-840-400 REQUESTED TERMS: 30 DAYS F.O.B.: Sebastian, FL DELIVERY DATE: As specified 5,350.00 NIA 5,350.00 N/A 5,350.00 $ 406.00 $ 594.00 SHIPPED VIA: PGCC Prices quoted are those in effect at the time of quotation and are guaranteed subject to acceptance within 30 days. Applicable state or local taxes included. All credit terms must be approved by PROFESSIONAL GOLF CAR ,CORPORATION pdor to delivery. Customer to submit required credit information for credit approval. Accepted By: Comp~-,,~ Title:(~) O ) PROFESSIONAL GOLF CAR CORPORATION By: Title: Steve O'Hara Sales Manager Thank you for your interest in our products. HOME O~ PF. LW.~ ISL~uN~ CITY OF SEBASTIAN AGENDA TRANSMITTAL Subject: Agenda No. 0q Department Origin: Golf Purchasing/Contracting: Finance Director: City Attorney: '~ City Clerk: Date Submitted: For Agenda of: September 8, 2004 Exhibits: Hector Sole Source Letter, Quote per State Contract 515-630-03-1 EXPENDITURE REQUIRED: AMOUNT BUDGETED: $20,358 $31,200 APPROPRIATION REQUIRED: $0 SUMMARY Currently, Sebastian Golf Course has a 1991 Toro Greensmaster (City Inventory #07083) that is in need of replacement. This 1991 model has over 10,000 hours on the engine. The steel frame and reels have obvious signs of severe rust, as this umt has been used and washed on a da/ly basis for over 13 years. The engine and hydraulic system has required numerous and costly repairs during the last few years. It is of extreme importance that atop-quality unit be utilized in mowing Sebastian Golf Conrse lo'eens. This will create, among several benefits, precisely mown turf (which is important for an excellent and smooth putting surface) and minimal, if any, chances of a hydraulic malfunction. The Toro Greensmaster models have been the number one (1) choice of riding greensmowers of golf course superintendents throughout the cotmU'y since the mid 1980's. Hector has been able to offer an unbeatable state contract price. The 1991 Greensmaster would be placed on the next City of Sebastian auction list. RECOMMENDED ACTION Move to approve purchase (out of Golf Course Enterprise Fund) of the Toro Greensmaster 3150 fi'om Hector for the state contract price of $20,358. 1301 N.W. THIRD STREET/DEERFIELD BEACH, FL 33442 TEL: (95,4) 429-3200 ,, FAX: (954) 360-7657 August 19, 2004 Mr. Greg Gardner Sebastian Municipal Golf Course 101 E. Airport Drive Sebastian, FL 32958 Via Fax: 772-589-6730 Dear Mr. Gardner: We are pleased to offer thc enclosed quotation for your consideration. The enclosed quotation is based upon your acceptance within thirty (30) days from the date of this letter and is subject to manufacturer's availability and Florida State Sales Tax (if applicable). Our terms of sale are Cash on Delivery or upon credit approval, Net 30 Days. Thank you for the oppormnlty to provide you a quotation. If you have any questions or require additional information, please contact me at (954) 429-3200 Ext. 309. We appreciate your interest and look forward to doing business with you. Sincerely, HECTOR TURF Duane Cyr, Jr. Account Representative Commercial Products De,mm Enclosure 130! N.W. THIRD STREET / DEERFIELD BEACH, FL 33442 TEL: (954) 429-3200 · FAX: (954) 360-7657 August 19, 2004 Mr. Greg Gardner City of Sebastian 101 East Airport Drive Sebastian, FL 32958 Dear Mr. Gardner: This letter is to inform you that Hector Turf is the sole source provider for Toro commercial and irrigation products for Southeast Florida. Thank you for your interest in Toro products. Sincerely, HECTOR TURF Joseph B. Limberg Sales Manager Commercial Products 1301 N.W. THIRD STREET / DEERFIELD BEACH, FL 33442 TEL: (954) 429-3200 · FAX: (954) 360-7657 Quotation Provided for Sebastian Municipal Golf Course August 19, 2004 Qty. Model # Description Unit Price 1 ea 04357 Toro Greensmaster 3150 (18 HP) $20,358.00 ~ Triplex Riding Greensmower with: (3) 11 Blade Cutting Unit, SPA (04450) Wiehle Roller Kit (04424) Light Kit (105-8336) Toro Pricing per State Contract # 515-630-03-1 Effective Date 6/9/03 - 10/31/04 Provided by: Duane Cyr, Jr. 954-429-3200 HO'MI~ O~ P~d,ICA~ ISLAND CITY OF SEBASTIAN AGENDA TRANSMITTAL Subject: One Vacant Alternate Member Position on the Tree and Landscape Advisory Board Agenda No. ~) ~. 0 ~t 5 Department Origin: City Clerk Purchasing/Contracting: Finance Director: City Attorney: ~k~ ~ "City Clerk: ~ Date Submitted: 8/16/04 For Agenda of: 9/8/04 Exhibits: City code, application, board member list, ad EXPENDITURE REQUHIED: AMOUNT BUDGETED: REQUIRED:APPROPRIATION SUMMARY There is an alternate member position available that will expire 11/2005. There has only been one application submitted. RECOMMENDED ACTION Interview unless waived and consider applicant for the aitemate member position to expire 11/1/2005. APPLICATION TO SERVE ON CITY BOARD/COMMFI'rEF (All City Board and Committee Members Must be Residents of the City of Sebastian) HOME ADDRESS: ~.~ <~ cl -T~o ('f'~ ~ ,. c~t_~, HOME PHONE: <~'~ - q ~-( ~' ~' HOME FAX: E-MAIL: BUSINESS: ~'I ~ BUSINESS ADDRESS: BUSINESS PHONE: ARE YOU A RESIDENT OF THE CITY OF SEBASTIAN? DO YOU CURRENTLY HOLD ANY PUBLIC OFFICE? DO YOU PRESENTLY SERVE ON ANY OTHER CITY BOARD OR COMMITTEE? WHICH BOARDS/COMMITTEES? PLEASE CHECK THE BOARDS FOR WHICH YOU ARE INTERESTED IN SERVING IN ORDER OF PREFERENCE WITH FIRST CHOICE BEING #1: __ CHARTER REVIEW COMMFTTEE (serves only 6 months every 7years - meets next in 2006) CITIZENS BUDGET REVIEW ADVISORY BOARD (temporary - meets during summer) CODE ENFORCEMENT BOARD (permanent board, meets once a month)* CONSTRUCTION BOARD (permanent board - meets once a month)* HANDICAPPED SELF-EVALUATION COMMI't-J'EE (permanent board-meets quarterly) PLANNING AND ZONING COMMISSION (permanent board- meets ~wice a month)* POLICE RETIREMENT BOARD OF TRUSTEES (permanent statutory board- meets quarterly)* PARKS & RECREATION ADVISORY COMMITTEE (permanent board- meets once a month) ~.~oTREE & LANDSCAPE ADVISORY BOARD (permanent board- once e month) THER TEMPORARY COMMITTEE (if applicable) ~'{ (WRITE IN COMMITTEE NAME") * Filing of financial disclosure is required following appo!n~'nent Kenneth F. Albrecht 1359 Teaberry Lane, Sebastian, FL 32958 Email: Kenandute(~aol.eom Ph: 772-589-4485 Objective: Experience: 2003 to present 2000 to 2001 1997 to 2000 1994 to 1996 1993 to 1994 1991 to 1993 1990to1991 1989to1992 1988to1990 1986to1988 1982to1986 Educafionf/.,ieensing: 2000 1989 1987 A challenging management, finance or accounting position which will fully utilize acquired skills, abilities, education and experience. Substitme Tencher, Indian River County School District. Planning Associate, AXA Advisors. Perform financial planning and inveslment services for businesses and individuals. Accounting Supervisor, Vero Beach Press Journal. Supervised at. counting department with four employees. Staff Accountant, AT&T Germany. Respons~le for financial operations and reporting for AT&T Consumer Products, Germany. $20 million in revenue. Customer Service Asaneiate, AT&T Germany. Performed customer data input and responded to inquiries regarding AT&T's Calling Card programs. Director~ Business and Operational Services, City Colleges of Chicago-Europe. Responsible for financial department of overseas community college with $7 million in revenue. Supervised 18 employees. Manager of Bnsiness Pro*,rams. City Colleges of Chicago-Europe. Managed business programs. Responsible for academic quality of all business programs with over 3000 students. Adiunct Faculty, City Colleges of Chicago-Europe. Instructor in the areas of accounting, business, management, and math. Academic Evaluator, City Colleges of Chicago-Europe. Evaluated academic credit of students and provided counseling and guidance. Assistant Mana2er. Malnz Area Club System. Responsible for operation of military club during the evening hours. Supervised staff of six. Helicopter Mechanic, U.S. Army. Supervised and performed maintenance on various Army aircraft. Responsible for five airerat~ and 10 mechanics. Awarded two Army Achievement Medals and one Good Conduct Medal. Series 7, 66 and State Life, Health and Variable Annuity licenses (currently inactive) MBA, Embry-Riddle Aeronautical University, European Division BA, Professional Aeronautics, EmbEe-Riddle Aeronautical University, European Division LivePublish Page 1 of 1 I Search Advanced Search Document Previous Docmnent Next Docmuent Previous Document Match Next Document Match Contents Where am I? Sec. 54-3-14.17. Tree and landscape advisory board. (a) There is hereby created a tree and landscape advisory board, which shall provide advice to the city council as requested by the council on care of trees and landscaping on city property, preservation of histodc trees, proposed planting of trees or landscaping on city property, proposed amendments to this tree protection and landscape ordinance, and such other matters as required by the city council fi.om time to time. (b) The tree and landscape advisory board shall consist of five regular members and two alternate members. Each member shall be a resident of the city and shall be appointed by the city council. Members shall serve without compensation. All members shall be appointed to three-year terms. (c) Vacancies shall be filled by action of the city council. (d) Meetings shall be held at such times and places as determined by the city council and shall be open to the public. (Ord. No. 0-02-06, § 1, 4-10-2002) Search Results Clear Search Options Frames Printable Format Previous Doc [ Next Doc http://livepublish.municode.com/$/Ipext, dll/lnfobase23/1/8bd/cda/dca?f=templates&fn=alt... 4/19/2004 TREE AND LANDSCAPE ADVISORY BOARD 3-YEAR TERMS MEMBER NAME APPOINTMENT HISTORY CURRENT TERMS AND ADDRESS STATUS COMPLET ED Maw Bennett Took Cathy Fulton's expired Term expires 677 Wimbrow 4/2007 Drive position 3/24/04 Sebastian, FL Term expires 32958 Took Mr. Creamer's t 1/2005 581-9266 unexpired alternate position 9/10/03 Charles D. Term expires Has served Cardinale Reappointed Regular 474 Thomas Street Member 3127/2002 411/2005 two full terms Sebastian, Florida 32958 Reappointed Regular Term expires 589-4892 Home Member 4/26/2000 4/2002 Appointed Regular Member Term expires 4/1998 4/2000 Anne Dann Term expires Has served 826 Robin Lane Reappointed Regular Sebastian, FL Member 3/24/04 4/2007 one full term 32958 Term expires 888-3440 Reappointed Regular Member 4/11/2001 4/2004 Took Clay Fielding's Term expires Regular Member Position 4/2001 12/15/99 Lynn Albury Term expires Has served 1666 Seahouse Reappointed Regular Street Member 3/27/2002 4/2005 one full term Sebastian, FL Reappointed Regular Term expires 32958 Member 4/26/2000 4/2002 589-0037 Took Dan Herlan's Regular Term expires Mem her Position 12/15/99 4/2000 Henry Madsen 525 Saunders Street Sebastian, FL 32958 388-0135 M!chc!!c .M. crlin Marsha Fusco 849 Vocelle Avenue Sebastian, FL 32958 581-!.442 Reappointed alternate 11/2002 Took Ruth Davis' Unexpired Regular Member 8/13/2003 Took Larry BJrchmeyer's Alternate Member Position 7/10/2002 Took Mary Bennett's alternate position 4/28/04 Took Henry Madsen's Unexpired alternate ~/2003 Term expires 11/2005 Term expires 4/2004 Term expires 11/2002 Term expires 11/2005 Term expires 11/2005 BOARD SECRETARY - Donna Cyr ~OblE OF PELICAN ISLAND August 2, 2004 PRESS RELEASE TREE &LANDSCAPE ADVISORY BOARD THE CITY OF SEBASTIAN IS SEEKING APPLICANTS TO FILL AN UNEXPIRED ALTERNATE MEMBER POSTITION ON THE TREE AND LANDSCAPE ADVISORY BOARD THAT WILL EXPIRE 11/2005. QUALIFICATIONS: RESIDENT OF THE CITY OF SEBASTIAN. THIS COMMITTEE MEETS ON THE FIRST MONDAY OF EACH MONTH AT 5:30 PM IN THE COUNCIL CHAMBERS, 1225 MAIN STREET, SEBASTIAN. APPLICATIONS ARE AVAILABLE IN THE CITY CLERK'S OFFICE, CITY HALL, 1225 MAIN STREET, SEBASTIAN, BETWEEN THE HOURS OF 8:00 AM AND 4:30 PM OR AT WVVW.CITYOFSEBASTIANORG AND WILL BE ACCEPTED THROUGH August 17m, 2004. Subject: Second Reading and Adoption Hearing of Ordinance No. O-04-16 Repealing Resign to Run Provision and Regulating City Council Member Service on City Boards Approved for Submittal by: Exhibits: Ordinance No. O-4-16 City of Sebastian 1225 Main Street Sebastian, Florida 32958 Agenda No. Department Origin: City Clerk~k._ Date Submitted: 9/8/04 For Agenda of 9/1 5/04 SUMMARY STATEMENT Council passed this ordinance on first reading August 3rd, 2004. .RECOMMENDED ACTION MOve to pass Ordinance No. O-04-16. ORDINANCE O-04-16 AN ORDINANCE OF THE CITY OF SEBASTIAN, FLORIDA, AMENDING CHAPTER 2 OF THE CODE OF ORDINANCES, TO REMOVE RESIGN TO RUN RESTRICTIONS AND REGULATE COUNCIL MEMBERSHIP ON BOARDS; PROVIDING FOR CONFLICT; PROVIDING FOR EFFECTIVE DATE. WHEREAS, Section 99.012 (2), Florida Statutes provides for restrictions on certain individuals qualifying for public office; and WHEREAS, Section 99.012 (7) (b) specifically states that this provision does not apply to persons serving without salary as members of an appointive board or authority; and ~ WHEREAS, the City's existing Section 2-167 of the Code of Ordinances requires all members of any city board or committee to resign at least ten days prior to qualifying as a candidate for political office, and qualification for elective office is deemed immediate resignation from such board or committee; and WHEREAS, all city board and committee members serve without compensation; and WHEREAS, the City's authority to regulate resign-to-run is pre-empted by the State of Florida. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, as follows: Section 1. That Chapter 2, Article VI. Division 1. of the City Code, City of Sebastian, Florida, Administration - Boards, Commissions, Committees, Section 2-167, is hereby amended to read as follows: Sec. 2-167. Appointments 'The city council shall make all appointments and reappointments to the boards and committees of the city. Unless waived by the city council and the applicant, the city council, the city council shall interview persons, requesting consideration for appointment at a public meeting. Following such interview, the city council shall fill the vacancy from the list of applicants. All boards and committees shall have at least one alternate member, with a maximum of two alternate members. ccmm!ttcc. No person shall serve on more than one city board or permanent committee simultaneously." Section 2. That the Code of Ordinances, City of Sebastian, Florida, is hereby amended by adding a section, to be number 2-35, which said section shall read as follows. "Sec. 2-36. Other Boards or Committees. Absent express authorization within the ordinance or resolution establishing a board or committee of the City, no member of Council shall serve thereupon in any capacity, ii Section 3. CONFLICT. All ordinances or parts of ordinances in conflict herewith are hereby repealed. Section 4. SEVERABILITY. In the event a court of competent jurisdiction shall determine that any part of this Ordinance is invalid, the remainder of the Ordinance shall not be affected and it shall be presumed that the City Council of the City of Sebastian did not intend to enact such invalid or unconstitutional provisions. It shall further be assumed that the City Council would have enacted the remainder of this Ordinance without said invalid or unconstitutional provision, thereby causing said remainder to remain in full force and effect. Section 5. immediately. EFFECTIVE DATE. This Ordinance shall become effective The foregoing Ordinance was moved for adoption by Counciimember The motion was seconded by Councilmember and, upon being put to a vote, the vote was as follows: Mayor Nathan B. McCoilum Vice-Mayor Joe Barczyk Councilmember Ray Coniglio Councilmember Lisanne Monier Councilmember Mike Heptinstall The Mayor thereupon declared this Ordinance duly passed and adopted this __ day of ., 2004. CiTY OF SEBASTIAN, FLORIDA A'FI-EST: By: Mayor Nathan B. McCollum Approved as to Form and Legality for Reliance by the City of Sebastian Only: Sally A. Maio, CMO City Clerk Rich Stringer, City Attorney City of Sebastian, Florid_ _ Subject: Ordinance No. 0-04-17 Council expenses and travel Approved for Submittal by: City Manager Exhibits: · Ordinance No. O-04-17 Agenda No. ©~, [ 1.0 ~/ Department Or/gin: City Attorney ~[Q. Date Submitted: August 31, 2004 For Agenda of: September 8, 2004 EXPENDITURE REQUIRED: N/A AMOUNT BUDGETED: N/A APPROPRIATION REQUIRED: N/A SUMMARY Public hearing to be held upon second reading of this ordinance, which simplifies the system for reimbursing Council expenses, and separates administrative fzom legislative travel policies. The amendment from first reading to provide for waiver of monthly expenses alloWances has been made. Additionally, there is a section added to allow for use of IRS reimbursement rates for mileage. RECOMMENDED ACTION Move to adopt Ordinance O-04-17. ORDINANCE NO. O-04-17 AN ORDINANCE OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, AMENDING CODE OF ORDINANCES CHAPTER 2, REGARDING COUNCIL EXPENSES AND CITY TRAVEL POLICIES; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; PROVIDING FOR EFFECTIVE DATE. WHEREAS, it is in the best interest to modify the existing policies of the City concerning travel and City Council expenses due to impracticalities in accounting for the same under the current system and to further compliance with the City's charter form of govemment. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, as follows: Section 1. That section 2-34 of the Code of Ordinances, City of Sebastian, Florida, is hereby amended to read as follows: Sec. 2-34. Expenses of council members. There shall be paid '~ '"~ ~% ......... t~' ~:"~ '~"= n,,~ _.dc!It.": ;:: mcr. th ......... " .......... '~ +" ....'--" "- ;aid to each council member a fifty ($50.00) dollar per month expense allowance as lump sum reimbursement for incidental expenses, includin.q costs for travel within Indian River County. ~ ......... · ....., ......... ~ ....... ......~*~, ~A~*:~ o 7o A Council Membe may file a wdtten notice with City Clerk that the expense allowance is declined. Section 2. That section 2-75 of the Code of Ordinances, City of Sebastian, Florida, is hereby amended to read as follows: Sec. 2-75. Provision to supersede state law. Section 112.061, Florida Statutes, shall govern travel for the city, except for the following provisions: (a) Meal allowance: Class A and Class B travel, as defined in the city's travel policy, shall be reimbursed for meals according to the following schedule: (b) (c) (1) (2) (3) Breakfast ................................................ $ 6.00 Lunch .................................................... 10.00 Dinner ................................................... 18.00 Per diem .......................................................... $ 70.00 Mileaqe shall be re mbursed at the exist n,q Internal Revenue service maximum allowance. Section 3. That section 2-77 of the Code of Ordinances, City of Sebastian, Florida, is hereby renumbered as section 2-35 and is amended to read as follows: Sec. 2-35. Travel authorization and reimbursement. ~ Council members shall obtain prior authorization for travel outside Indian River County f),r,~-te-a~,~a~l at a regular city council meeting. Such authorization shall be by majority vote of the council members in attendance. Appointment by the council of a member to be the City's representative to a committee or agency shall be deemed to be authorization to attend meetings of said committee or agency. Council members shall be reimbursed for their actual and necessary travel expenses in accordance with policies and procedures adopted by resolution. Section 4. That section 2-78 of the Code of Ordinances, City of Sebastian, Florida is hereby deleted and the number reserved as follows: Section 5. CONFLICT. All ordinances or parts of ordinances in conflict herewith are hereby repealed. Section 6. SEVERABILITY. In the event a court of competent jurisdiction shall determine that any part of this Ordinance is invalid, the remainder of the Ordinance shall not be affected and it shall be presumed that the City Council of the City of Sebastian did not intend to enact such invalid or unconstitutional provisions. It shall further be assumed that the City Council would have enacted the remainder of this Ordinance without said invalid or unconstitutional provision, thereby causing said remainder to remain in full force and effect. Section 7. EFFECTIVE DATE. This Ordinance shall become effective immediately. The foregoing Ordinance was moved for adoption by Councilmember The motion was seconded by Counciimember and, upon being put to a vote, the vote was as follows: Mayor Nathan B. McCollum Vice-Mayor Joe Barczyk Councilmember Ray Coniglio Councilmember Lisanne Monier Councilmember Mike Heptinstall The Mayor thereupon declared this Ordinance duly passed and adopted this day of ,2004. CITY OF SEBASTIAN, FLORIDA ATTEST: By: Mayor Nathan B, McColium Approved as to Form and Legality for Reliance by the City of Sebastian Only: Sally A. Maio, CMC City Clerk Rich Stringer, City Attorney HOME OF ~F. LiCA~ ISLAND City of Sebastian, Florida Subject: Coil/er Club PUD Phase HI Preliminary Plat approval. ~~'/~t~aLbY: City Manager Agenda No. 0 q- 0 (o q Department Origin: Growth Management~ Purchasing/Contracting: Finance Director: City Attorney: City Clerk: ~/~gt~,. Date Submitted: August 31, 2004 For Agenda o£: September 08, 2004 Ex.h/bits: Preliminary Plat, Golf Course Improvements Plan, R-04-37, R-97-75, StaffReport, Application, P&Z Minutes. EXPENDITURE AMOUNT BUDGETED: APPROPRIATION REQUIRED: None REQUIRED: None None SUMMARY Collier Club PUD is designed as a deed restricted private single-family community. Phase rll consist of 44.20 acres, of which 24.06 acres are reserved for recreation and natural open space. The typical lot is 70' x 130' with 7.5' side setbacks, 25' rear setbacks and 10' ~ont setbacks with side load garage and 20' for front load garages. As proposed, phase 11/will include 141 total dwelling units on 44.20 acres, equaling a density of 3.19 units per acre. Conceptual plan approval for Collier Club authorized a total of 452 dwelling units on 158.8 acres for a density of 2.85 units per acre. However, the developer opted to increase lot sizes greater than originally approved therefore reducing total lots to 391 for a density of 2.46 units per acre at buildout. Phase III will include public water and sanitary sewer as well as a closed drainage system with curb and gutter road sections. Access to phases Ir[ will be accomplished via direct connection to phase 1113 and, as required by the Conceptual Development Plan, a secondary subdivision access will be provided via a direct connection to the Sebastian Municipal Golf Course. A 3.23 acre recreation complex, community center was completed during phase I construction and the 10.65 acre scrub jay preserve is included in phase ri development. In addition, the conservation area along Collier Creek will serve as a passive recreation amenity. As previously mentioned, phase m will incorporate the required secondary access via the Sebastian Municipal Golf Course enu'ance road. Conceptual Plan approval was granted conditioned upon phase III including the secondary subdivision access point along the southeast comer of the subject development. Accordingly, plans have been submitted detailing the required and proposed improvements to the Municipal Golf Course entrance road and parking lot. As detailed on the attached plans, parking spaces now existing along the southem boundary of the golf course parking lot will be relocated, with additional spaces being constructed along the western boundary of the golf course property adjacent to Collier Club. Proposed improvements also include enhancing existing landscaping within the parking area, as well as installing additional trees and shrubs within the newly constructed parking area. During the public heating before the Planning and Zoning Commission, said body recommended the entrance roadway fronting the golf course be widened to 24' from the existing 20' width. After further evaluation including a review by the City Engineer and City Stormwater Engineer, staff is recommending the roadway be constructed at 22' in width, primarily so as to not impede proposed improvements to the twin-ditches realignment project and not adversely affect the landscape buffer included in the plans. Please see the attached plan for further information and evaluate accordingly. The Planning and Zoning Commission reviewed said request during a public hearing held on August 18, 2004, in which they forwarded a recommendation favoring approval. As such, staff recommends approval of the Collier Club PUD Phase III plat as detailed within the enclosed plan drawn by WCG/Neel-Schaffer, Inc. Collier Club Conceptual Development Plan approval was received from City Council on 11/5/97. RECOMMENDED ACTION Conduct quasi-judicial public hearing. "Move to pass Resolution R-04-37." RESOLUTION NO. R-04-37 A RESOLUTION OF TglE CITY OF SEBASTIAN, FLORIDA, APPROVING TltE PRELIMINARY DEVELOPMENT PLAN AND PRELIMINARY PLAT FOR A PLANNED UNIT DEVELOPMENT KNOWN AS COLLIER CLUB PItASE III; PROVIDING FOR CONFLICTS ItEREWITH; PROVIDING FOR EFFECTIVE DATE. WI:/EREAS, Onsite Management Group, Inc. has filed an application for approval of a preliminary plat and preliminary development plan for a Planned Unit Development known as Collier Club Phase III; and WHEREAS, said development plan and plat comply with applicable State and City codes and regulations; NOW TI~IF, REFORE, BE IT RESOLVED BY ~ COUNCIL OF ~ CITY OF SEBASTIAN, as follows: Section 1. PRELIMINARY APPROVAL. The City Council of the City of Sebastian does hereby approve the preliminary plat and development plan for Collier Club Phase III prepared by WCG/Neel-Schaffer, last revised May 25, 2004, as maintained on file with the City Growth Management Department. Section 2. are hereby repealed. Section 3. upon its adoption. CONFLICT. All resolutions or parts of resolutions in conflict herewith EFFECTIVE DATE. The motion was seconded by Councilmember vote, the vote was as follows: Mayor Nathan B. McCollum Vice-Mayor Joe Barczyk Councilmember Ray Coniglio Councilmember Lisanne Monier Councilmember Michael HeptinstalI This resolution shall take effect immediately The foregoing Resolution was moved for adoption by Councilmember and, upon being put into a The Mayor thereupon declared this Resolution duly passed and adopted this 8th day of May, 2004. CITY OF SEBASTIAN, FLORIDA ATTEST: Sally A. Maio, CMC City Clerk By:. Mayor Nathan B. McCollum Approved as to form and legality for reliance by the City of Sebastian only: Rich Stringer, City Attorney RESOLUTION NO. R-97-75 A RESOLUTION OF ~ ~ OF SEBASTI.~N, INDIAN RIVER COUNTY, FLORIDA, APPROVING ~ CONCEPTUAL DEVELOPM~_2NT PLAN FOR COt,I.]X~R CLUB; PROVIDING FOR REPEAL OF RESOLUTIONS OR PARTS OF RESOLUTIONS IN CONFLICT lq'E, REwrI'H; AND PROVIDING FOR AN E~ ~'ECTIVE DATE. WI~,REAS, Onsite Mm~ement Group, Inc. has applied for approval of a conceptual development plan and site plan for Collier Club, and WHERF. AS, the plannlug and Zoning Commksion ha~ recommended approval of the conceptual development plan and site plan for Collier Club, NOW, 'rlq-~,REFORE, BE 1T RESOLVED BY 'I'KE CITY COUNCIL OF ~ CTrY OF SEBASTL~N, INDIAN RIVER COUNTY, FLORIDA, that: Section 1. CONCEFrUAL DEVELOP~rI~NT PI.~N. The conceptual development plan and site plan for Collier Club (the Project), as prepared by OnSite Management Group,/nc., dated July 6, 1997, is approved with the following conditions: I. The Preli,,,h,a~ Developmmt Plm~ f~r Collier CMb s~l be ~ ~b~ ~p!ian~ ~ ~ con~ d~elopm~ p~. ~ ~ sh~ll ~ p~ ~ p~ on ~ c~ ~ebp~t p~ ~d ~ ~ A~ ~ ~e app~ ~y ~ ~pm~ by ~e P~ ~d Zon~g C~is~ ~r ~e ~on ~r ~ to one y~ p~ p~e. No ~o~ cm~ p~ ~ pm~ ~r ~ ~o ~ D~lopm~ C~e. .3. The Project shrill have waler and sewer service provided by Indian River CounD' Utilities. 4. The Applicant shall otmin an e~zement from the City. for the corn-traction of Collier Club Drive to Koseland Koad. 5. The Applicam shall obuiu approval from ~ River County. for connecting Collier Club Drive to Roseland Road. Al the time of submizsion for approva/of the pr~limi.~ development plans for phase lA. the Applicant will provide a la-act of land for the loc.~ion of Airpor~ Road. The u-act of kmd shall be dedi~ted to au e~h~ who shall be responsible for the 10. i1. I2. IS. manatees,ce of Airport I~ad. The C~ of Sebastian will not be that end .ty nor will the City be responsible for the mabt~ce ofA/rport l~c~i. At the time ofsubrnissian for approval of the prelims, development plans for Phase IA, the applicant sh~ml provide for the requir~I dr~i~nge of AL'pon Road and any contn~buting clr~ inclutt;.C necessary, easements, mainmnance agreements and permim. Sa/d dr,~nn~ shall be approved by the City Engineer as pan of the review of tim pmti~i~,~y developme~ plan. At the tkn~ of subregion for approval of Phase 2A, ttm applicant shall provide for an alter~ ~r~-gency ~cess ~r Whnbrow Drive. Such access ~h~)! be for emerge:cy use only and not for access tn tile Project. At tl~ time of submisskm for approval o£the prelinnb=~y ~opm~t p~ ~r P~e 3& ~e ~E~ ~ pm~ for ~e second ~s ~a~ Co~ Club Drip) ~ ~ Ci~ of Seb~ ~Co~e. ~e appH~ ~ mb~ a p~ for Ci~ appro~ of · e ~ Co~ ~ m~ md p~ ~ctu~ ~a~p~. ~e appr~ p~ D~m~t P~ for P~ 3A ~hall not be ~mved ~ ~e ~ m~ ~ b~ co~ by ~e ~pg ~ approv~ by ~e C~. ~e ~ of ~t po~ of ~e ~e ~ b~ ~ Pmj~ ~d ~ ~ ~ce to ~e Golf C~ p~ug ~ ~h~lI be ~e ~o~b~ of ~e ~ or a d~y ~ ho~ ~om Prior to the cons~uctitm of any, phase, tbe applicant ~h~ll secure and provide to City copies of all recluL~ permits, iaclud~g approval by th~ Fish and W'flSh£c Servic~ for ~ taldng of sorab jays. I~ a p~mit r~luires the use of L~d/n a subs~/uen~ projec~ ph,~se, thc applicant shall illchlde t]:~t [~.lld ill the al~plic~:io~l for the pl'~lL~;~,ry develOl:~ plan Of,h~r plmse. 'r~ ope~ spac~ re~ (50%) ~h~ll be met, ~ each pirate of the Project is construct~. Uncanstmc~ plmses can not be courted tov~.rd tbe open spa~e The complet~ Project shall include a minimum 10 aor~ of r~c'teational facilities and 12 at=es of preserved scrub jay habitat_ Ther~ shall be provid~ a rni-lmum 100 foot buff' on each side of Collier Creek The Appliean~ shall provide al the dine of the approval of the pr~l~ra;..9, developmm'lt plan of the pb.~e /n. which the scrub jay preserve and the Collier Cr~k buff~ is located, a conservation ~asern~nt to the City for the long t~m proration of those ~eas. The Applicator shall also provide the Ci~' with a d.~ e~s~m~,~t includ/ng Collier Cre~ md it's 100 yem' flo~d pla/n for the City to convey, smrmwal~ from the SebasSan Highlands. The roads md d~_ ~xr~n w/th/n the Project sb.~ll rema~ pHv~e and the rnaLutenance shall be the r~ponsibiiky of the developer or a duly crewed hornemvners 14. Ail ~ff'orts ~1~11 be n~ to pr~erve the mw~al v~/~zion on all lets. A 10 foot buffer pr~wi~, the ~i.~ v~,etafion shall be provided on all p~u~- lots. A 7.$ fc~ buff~ pmsa'vi~ the ~i.~-E ve~-imion shall be m~ir,~u~d on the ~ property ~ 0£~ lots th~t .15.. A~ tim time af suhniasion f~r approval of the l~t~-;-,~y develoi~cnt p~ for ~y p~c, ~ ~pE~ ~ e,'o~ a p~ ~on ~ for ~ ~ m~i~r~n~ a ~ ~ ~r ~d~-~on C~ of o~e) r~,E ~m ~ a~ ~ ~g ~ ~ ~ ~ d~ ~ ~ Ci~ Co~ on ~ M~ of~ C~ A~. 16. Thc mad -,-,~s provided m the City ~h~ll be approved by the Indi~,, River County ~r~,~gency S~,~dcez (911). 17. The m~imum lot size shall be 60 feet by 125 feet. The mi,~m,,m house size ~h~11 be 1400 square fe~t oflivi~ azm. The Project shall be si%ole faro/fy detached homes. 18. A 15 foot ulility easement ~h=ll be provided adjac~ to all right-of-ways. Additional utility casements ,h~ll be provid~l as n:quired by thc ~ providers. 19. Section 2. hereby repealed. CONYLICT. All resolutions or parts of resolutions in con/Ida are Section 3. E~'~:~ DATE. This Kesolut/on shall take effect /n~nediately upon final passage. The forego[ag Resolution was moved for adoption by Counciknember "Z~'~.~.a~.~,~ . The modon was seconded by Councilmember~ __~ and, upon being put to a vote, the vote was as follows: Mayor Walter W. Barnes Vice-Mayor Kichard J. Taracka Councilmember Loiuse R_ Carrwdght Councilmember Larry Paul Counc~knember Ruth Sullivan Th/Mayor thereupon day of~_.4~ 1997. declared this Resolution duly passed and adopted this CITY OF SEBASTIgaN, FLORIDA Walter W. Barnes, Mayor ATTEST: KathtyMg~. O maorm CMC/A~ City Clerk (Seal) Approved as to Form and Content: Valerie Settles City Attorney Growth Management Department Preliminary Development Plan Planned Unit Development Approval Application Staff Report Project Name: Collier Club PUD Subdivision Requested Action: Preliminary Development Plan Approval for phase III of Collier Club PUD-R. Project Location a. Address: b. Legal: See preliminary plat c. Indian River County Parcel Number: Project Owner: Onsite Management Group Inc. 1999 Pointe West Drive Vero Beach, Florida 32966 (772) 794-9912 fax: (772) 794-9916 Project Agent: Same as above Project Engineer: Rick J. Melchiod, P.E. WCG/Neel-Schaffer, Inc. 1705 19~ Place, Suite G-3 Veto Beach, Florida 32960 (772) 770-4707 fax: (772) 770-4640 Project Surveyor: David M. Jones 2345 14~ Avenue Vero Beach, Florida 32960 (772)567-9875 fax: (772) 567-9172 Project Description Narrative of proposed action: Collier Club PUD is designed as a deed restricted pdvate single family community. Phase Ill consist of 44.20 acres, of which 24.06 acres are reserved for recreation and natural open space. The typical lot is 70' x 130' with 7.5' side setbacks, 25' rear setbacks and 10' front setbacks with side load garage and 20' for front load garages. Phase III will consist of 141 total dwelling units on 44.20 for a density of 3.19 units per acre. Conceptual plan approval for Collier Club authorized a total of 452 dwelling units on 158.8 acres for a density of 2.85 units per acre. However, the developer opted to increase lot sizes greater than originally approved therefore reducing total lots to 391 for a density of 2.46 units per acre at buildout. Phase Ill will have public water and sanitary sewer as well as a closed drainage system with curb and gutter road sections. Access to phases III will be accomplished via direct connection to phase liB and, as required by the Conceptual Development Plan, a secondar7 subdivision access will be provided via a direct connection to the Sebastian Municipal Golf Course. A 3.23 acre recreation complex, community center was completed dudng phase I construction and the 10.65 acre scrub jay preserve is included in phase Il development. In addition, the conservation area along Collier Creek will serve as a passive recreation amenity. Collier Club Conceptual Development Plan approval was received from City Council on 11/5t97. b. Current Zoning: PUD-R c. Site Characteristics (1) Total Acreage: 44.20 acres (2) Current Land Use(s): Vacant (3) Soil: Riviera, Winder, Boca Fine Sand (4) Vegetation: Dense Vegetation (5) Flood Hazard: Zone X, AE (6) Water Service: Indian River County Utilities (7) Sanitary Sewer Service: Indian River County Utilities (8) Parks: Sebastian Municipal Golf Course (9) Police/Fire: Sebastian Police 1 mile 9. Preliminary Development Plan criteria a, Compliance with subdivision regulations, yes b. Compliance with zoning regulations, yes (1) Modified building setbacks. 2 10. (a) (b) (c) (d) (e) Privacy: provided Light and air: provided Use: provided Building Configuration: provided Fire exposure: provided (2) Required perimeter building setback: provided (3) Modification in minimum lot size in single-family district. (a) Design: provided - proposed lot size is 70 x 130 as opposed to the typical 80 x 125 as established in RS-10. Additionally, the applicant is requesting a modification in the front yard setback from 20' to 10' with a side load garage. (b) Use of open space: no modifications (c) Compliance with other preliminary development plan requirements: no modifications Contents of Preliminary Development Plan: a. Written material: (1) (2) Development schedule: Quantitative dsta. (a) provided Total number of dwelling units by type: 141 - single family detached homes. (b) Total parcel size: 44.20 acres (c) Proposed lot or building site coverage by buildings and structures: 2,730 SF (average per lot) (d) Proposed lot or building coverage by impervious surfaces, other than buildings and structures: (e) Residential Density 3.19 units/acre 3 (3) (4) (f) Proposed amount of open space: 24.06 acres = 54% Updated Environmental impact statement: As previously provided: The environmental consulting firm of B.K.I. Inc. has been retained to aid in addressing the environmental impacts of the development. To date the jurisdictional wetland areas have been identified by representatives of the St. Johns River Water Management District and the U.S. Army Corps of Engineers. The development plan has taken into consideration the comments from these agencies. The property has been surveyed by U.S. Fish and Wildlife Service and a 10.65 acre Scrub Jay preserve has been included. This area is supplemented by additional buffering with Tracts M, N and O. Updated Public facilities impact statement: Phase III wilt connect to both public water and sanitary sewer facilities with service provided by Indian River County. The roads and drainage system within the development will remain private and the maintenance obligation of the Homeowners Association. (a) (b) (c) Quantity of wastewater generated; Wastewater generated will be at the same level as previous phases, which is estimated to be 350 G.P.D. per unit (141) = 49,350 G.P.D. The comprehensive plan level of service standard for computing wastewater generation is a minimum of 250 G.P.D per unit. The use of 350 G.P.D. exceeds this minimum standard. Description of proposed recreational facilities; provided - The community has already constructed a 3.23 acre recreation complex including a swimming pool and play ground, in addition, the 10.65 acre scrub jay preserve will be a passive recreation area with walking paths and observation areas. The conservation area a[ong Collier Creek will also serve as a passive recreation amenity. Quantity of potable water required; Potable water will be 350 G.P.D. per unit (141) = 49,350 G.P.D. The comprehensive plan level of service standard for computing wastewater generation is a minimum of 250 G.P.D per unit. The use of 350 G.P,D. exceeds this minimum standard. 4 (d) Estimated number of school age children expected within the development; provided - The developer estimates that 20% of the homes will have children with an average of 1.5 children per household. This would result in approximately 42 children in the community. (e) Estimated property tax and/or sales tax revenue generated by the project by phase; and Phase III Estimated property tax- $352,500.00 141 lots with an average property tax of $2,500. (f) Any other positive or negative public facility impact. In addition, the statement shall also include all public facilities impact information that may be submitted as part of the Development of Regional Impact (DRI) review process, as applicable, provided - Phase III includes an extension of the existing connection to both public water and sanitary sewer facilities with service provided by Indian River County. The roads and drainage system within the development witl remain private and the maintenance obligation of the Homeowners Association. (5) Additional information: none Graphic element of development plan. (1) Plat and site plan. (a) Proposed name of the PUD, title of map, name of city, and description of section, township and range. provided (b) Name and address of record owners, applicant, and person preparing preliminary development plan. provided (c) The locations and names of abutting subdivisions and the names of owners of record of adjacent acreage. provided (d) Date, north arrow and graphic scale acceptable to the city engineer, provided (e) Legal description and survey of the proposed PUD boundaries made and certified by a Florida registered land surveyor, provided 5 (g} (h) (J) (k) Proposed lot or building site lines with dimensions, setbacks, and landscaped yards. Location and floor area size of all existing and proposed buildings, structures and other improvements. Designation of all dwelling unit types and number of units. Net residential density calculations. Plans for nonresidential uses shall include the square footage allocated to each respective use. provided Any desired changes from the underlying zoning regulations, and the boundaries of underlying zoning districts. N/A Location, name and dimensions of ail existing and proposed dedicated public lands and the conditions of such dedication, provided The width and location of any street or other public way shown upon the comprehensive plan within the PUD and the proposed width, location and grade of all streets or other public ways proposed by the applicant. Provided Location of closest available city water supply system and proposed preliminary design for water service improvements, including proposed level of service, general location of facility improvements, and schematic drawings as required by the city engineer. The final construction drawing shall not be required prior to preliminary plan approval, but shall be required prior to commencement of the installation of such improvements. Provided Area in square feet of each lot or building site, to be indicated in a rectangle within each lot or building site. provided Typical cross-sections of proposed streets, sidewalks, canals and ditches and other proposed improvements. provided 6 (m) (n) (o) (p) (q) (r) Location of proposed wastewater collection system and proposed preliminary design of wastewater collection improvements, including proposed location of improvements, level of service proposed, and schematic drawings as required by the city engineer. Final construction drawings shall not be required prior to preliminary development plan approval, but shall be required prior to commencing the installation of such facilities, provided Location of proposed improvements for collecting and discharging surface drainage and the preliminary design of such facilities, including the proposed level of service, and schematic drawings as required by the city engineer. Final construction drawings shall not be required prior to preliminary development plan approval, but shall be submitted prior to commencing the installation of such facilities, provided Location and preliminary design of proposed bridges or culverts which may be required, including the type of facility and general level of service as well as schematic drawings as required by the city engineer. Final construction drawings shall not be required prior to preliminary development plan approval, but shall be required prior to commencing the installation of such improvements, provided Proposed locations and preliminary designs for sidewalks, curbs, storm drainage facilities, water mains, sanitary sewers, fire hydrants, and flow facilities, provided Location and width of proposed permanent utility easements. The easements shall provide satisfactory access to existing rights-of-way or other open space shown upon the tentative PUD plat. Permanent drainage easements shall also be shown, provided Where the tentative PUD plat covers only a part of contiguous rear property owned by the applicant, a master phasing plan shall also be required unless the application certifies that the remaining real property shall be developed independently of the proposed PUD plat. N/A 7 11. 12. 13. (2) (3) (4) (S) (6) (s) The proposed treatment of the perimeter of the PUD plat, including material and techniques used, such as landscape, fences and walls for screening and buffering, provided General appearance. (a) Floor plans and square footage of all multifamily and nonresidential buildings and structures: N/A (b) Elevations, sections and/or perspectives: provided Dedication or reservations of land for public use: provided Vehicular, Pedestrian and bicycle circulation and parking: provided Open space and landscape plan: provided - Collier Club will meet or exceed all open space requirements. All efforts will be made to preserve scrub habitat on individual lots. For all perimeter lots situated between Collier Creek, the scrub jay preserve and. golf course clear cutting will not be permitted and all efforts will be made to preserve scrub habitat areas. Information concerning adjacent lands. (a) Existing land use: (b) Zoning classification: (c) Circulation system: (c) Density: (e) Public facilities: {d) Unique natural features: Site plan review standards: N/A City Engineer's review: provided provided provided provided provided provided Other Matters: As previously mentioned, phase III will incorporate the required secondary access via the Sebastian Municipal Golf Course entrance road. Conceptual Plan approval was granted conditioned upon phase III including the secondary subdivision access point along the southeast corner of the subject development. Accordingly, plans have been submitted detailing the required and proposed improvements to the Municipal Golf Course entrance road and parking 8 lot. As detailed on the attached plans, parking spaces now existing along the southern boundary of the golf course parking lot wilt be relocated, with additional spaces being constructed, along the westem boundary of the golf course property adjacent to Collier Club. Proposed improvements also include enhancing existing landscaping within the parking area, as well as installing additional trees and shrubs within the newly constructed parking area. Further discussion with regards to this issue will occur during the public presentation. 14. Analysis: Collier Club PUD is designed as a deed restricted private single family community. Phase III consist of 44.20 acres, of which 24.06 acres are reserved for recreation and natural open space. The typical lot is 70' x 130' with 7.5' side setbacks, 25' rear setbacks and 10' front setbacks with side load garage and 20' for front load garages. Phase III will consist of 141 total dwelling units on 44.20 for a density of 3.19 units per acre. Conceptual plan approval for Collier Club authorized a total of 452 dwelling units on 158.8 acres for a density of 2.85 units per acre. However, the developer opted to increase lot sizes greater than originally approved therefore reducing total lots to 391 for a density of 2.46 units per acre at buildout. Phase Ill will have public water and sanitary sewer as well as a closed drainage system with curb and gutter road sections. Access to phases III will be accomplished via direct connection to phase lib and, as required by the Conceptual Development Plan, a secondary subdivision access will be provided via a direct connection to the Sebastian Municipal Golf Course. A 3.23 acre recreation complex, community center was completed during phase I construction and the 10.65 acre scrub jay preserve is included in phase II development. In addition, the conservation area along Collier Creek will serve as a passive recreation amenity. Collier Club Conceptual Development Plan approval was received from City Council on 1115t97. 15. Conclusion: The proposed project is consistent with the Land Development Code, Comprehensive Plan and Code of Ordinances. 16. Recommendation: Staff recommends approval for phase Ill of Collier Club PUD subject to the following conditions: The applicant shall submit the construction drawings to the City Engineer for approval prior to initiating construction. Applicant shall submit copies of permits from St. Johns, DEP and Fish and Wildlife prior to construction approval. (18) months from the date of preliminary approval. Applicant shall submit for final development plan approval within eighteen DATE Permit Application No. ~City of Sebastian .~..~.~.~ Development Order Application Applicant (If not owner~ written authorization {notarized) from owner is required) Phone Number. <'T~Z )-~ ~ ' i~l FAX Number: (_ ~ ) _- E-Mail: , Owner (If different from applicant) Ph°ne Number: (~2) E-Mail: ~¢~ Title ~ pe~it or a~ion requestS: PL~E COMPL~E ONLY THOSE SECTIO~ WHICH ~E NECES~RY FOR THE PERMIT OR ACTION THAT YOU ARE REQUESTING. COPIES OF ~L MAPS, 8URV~S, D~WlNGS, ~C. 8~LL BE A~ACHED ~D 8-1/2" BY 11" COPIES OF ANY A~ACHMENTS S~L BE INCLUDED. A~ACH THE ~PROPRIA~ SUPPLEMETAL INFOR~TION FORM. B. Site Information Address: Lot: Nih .lock: Ni)~ Unit: N[;~.f' Subdivision: ,nd,e..,var Cou.~ ...ca, .: ~ ~.$ ~. ~ ~ _ ¢~ _ ~. O. Zoning Claymation: ~_ ~ Futura Land U~: ~_~ C. De~il~ d~c~ption of proposed ac~ and pu~e of the ~quesmd ~it or a~ion {~ch e~m s~e~ if neces~/: DATE RECEIVED: ..~ /_~1 FEE PAID: $1; ~0~ '" Permit Applicalion No. D. Project Pemonnel: Agent: Phone Nummn (~%)5~] F~ Nummr: ~PLI~, ~ ~T ~ ~E INFORMA~ON, ~PS, DATA ~D/OR S~TCHES PROVIDED IN THIS ~PLICATION ARE ~E ~ ' v gATE ~O IS PERSONALLY KNOWN TO ME OR PRODUCED r NOTARY'S SIGNATURE PRIN~D NAME OF NOTARY COMMISSION NO~Pt~TION '~ ~ Comm~sion ~DDI6306S Permit Application No. HOME OF PELICAN BLAND Supplemental Infor,t ation Planned Unit Development Preliminary Development Plan (Plat) (ATTACH ADDITIONAL PAGES IF NECESSARY.) Describe how the proposed preliminary development plan is consistent with subdivisionregulafion,. ~J)_~[)c,~L~ ~)~- ~t [{~ C~V~y' 2. Explain how the proposed preliminary development plan is in conformance with 3. Attach the following: a. A list of the names and addresses of all owners of pamels of real property within three hundred (300) feet of the parcel to be considered. / '~b. A vicinity map. Jc. A map(s) of existing conditions including existing easements, streets, buildings, land uses, historicet sites, tree groupings, wetlands, water courses, contours, the names of the property owners and existing land uses and zoning for all contiguous property, and the location and width of ail existing or platted streets, easements, drainage ways and utilities contiguous to the property. ',~'d. A development plan including: 1. plat, 2. general appearance of proposed structures excluding single family detached dwellings, 3. dedication or reservation of lands for public use, 4. vehicular, pedestrian and bicycle circulation and parking, 5. open space and landscape plan, and 6. information concerning adjacent lands including existing land use, zoning, circulation system, density, public facilities, and unique natural features. e. Quantitative data including: Permit Application No. ./'g. 1. total number of dwelling units by type, 2. total parcel size, 3. proposed lot or building site coverage by building and structure, 4. proposed lot or building coverage by impervious surfaces, other thar building and structures, 5. gross and net residential density, 6. proposed amount of open space, 7. proposed amount of public lands including all dedicated rights-of-way, easements, and other lands dedicated to for public facilities. A development schedule. An updated environmental impact statement An updated public facility impact statement. 4. The following irr[ormafion is required on all preliminary plats: v/a. A vicinity sketch showing the location of the boundary lines and distance of the land proposed for the subdivision in reference to other areas of the city. e. -/g. A north arrow, graphic scale, and date of preparation. The name of adjacent subdivisions, if any, and the plat book and page reference, together with the names of the owners of records having interest in adjacent acreage. The names, alignment, and width of all existing and proposed streets, alleys, rights-of-way or easements adjacent to or within three hundred (300) feet of the proposed subdivision including name, right-of-way width, street or pavement width, and established center line elevation. Existing streets shall be dimensioned to tract boundary. AJl existing and proposed Property lines, easements and rights-of-way, their purpose, their effect on the property to be subdivided, and the proposed layout of lots and blocks. Access points to collector and arterial streets showing their compliance to access requirements. All existing drainage facilities. Existing and proposed utilities such as telephone, electricity, water, sewer, gas, etc. on or adjacent to the tract. The preliminary plat shall contain a statement that all utilities are available and have bean coordinated with the required utilities. -// i. Site for proposed parks, recreational areas and schools. Permit Application No. .,/ j. The location of any temporary structures or permanent structures having a temporary use. k. If the proposed plat borders upon any public water bodies, delineate the mean high water line. JI. Permanent reference markers shall be shown. 5. Attached the following: a. Six copies of the preliminary plat. (Two sets must be sealed.) The name, address and telephone number of the mortgage holder or an other person having a legal equitable or beneficial interest in the land together with a statement from such that they will join in the dedication of the proposed subdivision. c. A surface-water drainage facilities plan certified by an engineer registered in the State of Florida. d. A land survey with complete legal description prepared and certified by a registered surveyor. e. A traffic impact analysis, if required. f. An erosion/sedimentation control plan. A contour map showing ground elevations at intervals of not more than one foot of the area to be subdivided and of a pedmater atdp at least fifty (50) feet and up to one hundred and fifty (150) feet in width around the ama. h. A statement concerning required potable water improvements, waatewater improvements or on-site wastewater disposal data. i. A schedule for multiple phases, if appropriate. PLANNING AND ZONING COMMISSION MINUTES OF SPECIAL MEETING OF AUGUST 19, 2004 the codes that apply to this site and made himself available to answer questions. The bays will face Louisiana and east. Mr. Hass added that the alley on the north side of the site is a paper alley and as part of this site plan improvement the alley will be improved. The building is a concrete structure with stucco and the blank wall facing CR512 will have windows. It will be painted within the oveday district specifications and there will be dormers along the roofline. The enhanced landscaping standards apply. Regarding rezoning this area of the city there has been no direction from either the Community Redevelopment Agency or the City Council. The only other issue is along the north side the applicant is requesting a 10 Ft. side setback. This property has three front yards because there are three streets or public right-of-ways. This request will require a variance by the Board of Adjustment. Staff recommends approval based on the condition of the applicant receiving a variance. There were questions regarding outside storage of vehicles and tow trucks and Mr. Ursulean said he has a 24' ceiling and the building is large enough to store vehicles inside. The hours of operation will be from 8:00 a.m. to 5:00 p.m. At this time Chmn Smith swore in the applicant, his representative and staff. Mr. Moler stated everything presented here is factual and true. Mr. Oscar R. Pedigo, 800 Louisiana Avenue, Sebastian asked if the 20 Ft. easement still belonged to the city and was concerned about oil and gasoline spills from the site. Mr. Hass said the easement was owned by the city and the health department reviews and monitors the drain system within the building for that purpose. Mr. Damien Giiliams, 1623 U.S. Highway 1, Sebastian, stated he is in favor of this application. Chmn Smith closed the hearing at 7:38 p.m. MOTION by Oakes/Simmons "1 make a motion we approve the site plan for the auto service center located at Sebastian Boulevard and Louisiana Avenue, Lots 11-13, Block 9." ROLL CALL: Mr. Faille yes Mr. Seeley yes Mr. Mahoney yes Mr. Keough yes Mr. Simmons (a) yes Mr. Oakes (a) yes Chmn Smith yes Public Hearing - Recommendation to City Council - Preliminary Plat/Plan - Collier Club P~J-D - Phase III Chmn Smith opened the hearing at 7:39 p.m. Mr. Rick Melchiori, engineer with WCG/Neel Schaffer, 1705 19~' Place, Veto Beach. He detailed the application as the balance of the Collier Club Subdivision. He said the overall project was for 452 units but has been reduced to 391 units. Phase III will have the same amenities as the previous two phases included public water and sewer. As required by the original approval in 1997, the site will connect to the Sebastian Golf Course, providing a secondary access. PLANNING AND ZONING COMMISSION MINUTES OF SPECIAL MEETING OF AUGUST 19, 2004 Some commissioners had concerns about the access road from Main Street leading to this site and the golf course. Mr. Hass reported that any improvements to Main Street would be from Fleming to the east and the city's engineering department is in the design stage of this project. He read the condition of approval as pad of the conceptual development plan; Resolution R-97-75 dated November 5, 1997. (Copy attached). Mr. Hughes asked where students would wait for their school bus. Mr. Melchiori said it is currently at the Roseland Road entrance. Mr. Stringer clarified the issues for the commission and members of the public in attendance. The decision to go on to Main Street for the exit through the golf course has been made. This commission cannot approve or recommend approval of a plan that does not do that. A legitimate issue, which could be considered, is the expansion of the access road, because of the amount of traffic being put on it. If you feel that road should be brought up to a higher standard with the thought of increased traffic, that is within your realm. The following people spoke in favor: John Golladay, 696 Gossamer Wing Way, Sebastian1 he is in favor of a secondary access to this subdivision. Marshall Bruce, 346 Main Street, Sebastian, commented on the good job the applicant has done and asked about the fence at the west border and what will the residents of Main Street look out on. He also inquired about the pumping station giving off an offensive odor. Mr. Melchiori said there would be a more extensive landscape planning package. The county is in control of the lift station and Mr. Bruce should contact Indian River County Utilities. The following people spoke in opposition: Robert Beebe, 278 Main Street, Sebastian has been opposed to this access since 1997 and feels it would be detrimental to the golf course and its parking. David Johns, 798 Ellingsen Avenue, Sebastian, said the golf course is a moneymaker for the city and pays $120,000 a year rent to the airport. He added that he fought against the road coming out at Wimbrow but now he thinks Wimbrow would be a better location. Jack Fall, 257 Main Street, Sebastian, concerned about traffic at the Fleming and Main intersection. Chmn Smith closed the hearing at 8:31 p.m. MOTION by Keough/Seeley "1 make a motion that we make a recommendation to city council to approve the preliminary development plan for Phase III Collier Club PUD with the condition that the golf course drive be widened to 24 feet to Aviation Boulevard or Main Street whichever is required and the cost borne by the developer." ROLL CALL: Chmn Smith yes Mr. Mahoney yes 5 PLANNING AND ZONING COMMISSION MINUTES OF SPECIAL MEETING OF AUGUST 19, 2004 Mr. Seeley yes Mr. Simmons (a) yes Mr. Oakes (a) Abstained Mr. Keough yes Mr. Faille no The vote was 5-1 with 1 abstention (Form 8B attached), Motion carried. Public Hearing - Recommendation to City Council - Preliminary Plat/Plan - River Oaks Preserve PUD The hearing opened at 8:40 p.m. and Mr. Hass presented his staff review. This subdivision was recently annexed along CR510 and the Sebastian River. The proposal is for 368 single family units on 148 acres or 2.49 units/acre. It will have closed drainage, water and sewer utilities and a great deal of conservation. The main issue on this particular subdivision was access to the site. From a planning, transportation, and code perspective it is required to have two ingress and egress points to the subdivision. The access to the north end was eliminated and the only remaining access was at the south end of CR510. City council had numerous discussions about having a secondary access on CR510 but Indian River County will only permit one access point per subdivision on CR510. The County would not grant an emergency access on CR510 leaving only one access to the site. There continues discussion on where an emergency access could be located. Mr. Stdnger added a suggestion from City Council was to leave a tract open so a fire truck or emergency vehicle could "jump the curb" from CR510 to access the site through the tract. Mr. Melchiori was concerned that when the County redoes CR510, if a deep swale is installed for drainage purposes an emergency vehicle would not be able to get across it and the county may not permit a culvert to be constructed. No one from the public spoke in favor. The following spoke in opposition. Samantha Hanes, Lagoon Lane, Sebastian, said she was not opposed to an emergency exit, but did not want it to exit out to Lagoon Lane. (Tape 2 Side 1, 9:04 p.m,) Gloria McCollum, 550 Joyhaven Drive, Sebastian, concerned about right-of-way near the southwest section of Joyhaven. Mr. Hass responded that the right-of-way will remain with an additional 25 Ft. landscape buffer on the development site. The closest home would be about 100 feet to the opposite side of the right-of-way. Chmn. Smith closed the hearing at 9:06 p.m. MOTION by Smith/Keough "1 make a motion that we recommend to City Council the preliminary plat plan for River Oaks Preserve PUD." ROLL CALL: Mr. Keough yes Mr. Mahoney yes Chmn Smith yes Mr. Faille yes Mr. Seeley no Mr. Oakes (a) no Mr. Simmons (a) yes 6 City of Sebastian, Florida Subject: Resolution No. R-04-39 Adoption of Council Travel Policy Approved for Submittal by: City Manager City Clerk ~'~_~*% Agenda No. Oq, Department Origin: City Attorney Date Submitted: August 31, 2004 For Agenda of: September 15, 2004 Exhibits: · Resolution No. R-04-39 · Travel Policy ~o ~e provided qt a later date EXPENDITURE AMOUNT BUDGETED: REQUIRED: N/A N/A IAPPROPRIATION REQUIRED: N/A ~Y Ordinance No. O-04-17 provides for the adoption ora Travel Policy by resolution to govern council members. It is appropriate that a legislative policy also govern the travel of Charter Officers. Travel by admini.qtmtive employees ~hal! be governed by a separate administrative policy, in keeping with the functions of the City Manager under our Charter form of government. RECOMYvlENDED ACTION Move to adopt Resolution No. R-04-39 establishing a Travel Policy for Cou~ilmenthers and Charter Officers. RESOLUTION NO. R-04-39 A RESOLUTION OF THE CITY OF SEBASTIAN, FLORIDA, ADOPTING A TRAVEL POLICY FOR CITY COUNCIL; PROVIDING FOR CONFLICT AND EFFECTIVE DATE. WH~REAS, only the City Councit has the authority to institute a trave/ policy governing elected officials and charter officers; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEBASTIAN, FLORIDA, that: Section 1. TRAVEL POLICY. The attached policy is hereby adopted to govern travel by members of City Council and Charter Officers. Section 2. CONFLICT. Ail resolutions or parts of resolutions in conflict herewith, specifically including Resolution R-00-03, are hereby repealed. Section 3. EFFECTIVE DATE. This resolution shall take effect immediately. The foregoing Resolution was moved for adoption by Councilmember . The motion was seconded by Councilmember and, upon being put into a vote, the vote was as follows: Mayor Nathan B. McCollum Vice-Mayor Joe Barczyk Councilmember Ray Coniglio Councilmember Lisanne Monier Councilmember Mike Hepfinstall The Mayor thereupon declared this Resolution duly passed and adopted this 15~ day of September, 2004. CITY OF SEBASTIAN, FLORIDA ATTEST: Nathan B. McCollum, Mayor Approved as to form and legality for the reliance by the City of Sebastian only: Sally A. Maio, CMC city Clerk Rich Stringer, City Attorney City of Sebastian 1225 Main Street Sebastian, Florida 32958 Subject November and December City Council Meeting Sch{ Manager Agenda No. 0~[ t c(~ Department Origin: .City Clerk~l~A, Date Submitted: .8/26/04 For Agenda of: 9/8/04 Exhibits: November and December Calendars SUMMARY STATEMENT I am preparing the 2005 general election packet and one of the dates on the election calendar for the reading of the election proclamation and adoption of the election resolution by City Council is December 8, 2004. This prompted me to bring to your attention the routine matter of rescheduling City Council meetings for November and December. bRe~go~lea~.~e ,erin ,g~ fo,r Nov,embe,r are currently scheduled for the 10th and 24th (night 22nd Znion~tn~KeSfgo~rV;ncg!,'..a,n,~,,re~g,u.l,ar me.e_t!_n_gs for December are scheduled for the 8~h and ~ u ,.,,~y ha. no~aays 1Z/;Z3 and 12/24). Last year City Council canceled both second regular meetings in November and December. To accommodate the move to the new City Hall and give our technicians time to move sound equipment to the new City Hall Council Chambers, I would recommend that the November meeting be held on November 17th and to accommodate our election schedule the December meeting be held on December 8th. In the event of need, special meetings can be called. .RECOMMENDED ACTION Revise the November and December meeting schedules to November 17 and December 8 only or as Council deems appropriate.