HomeMy WebLinkAbout09092004 SpecialSEBASTIAN CITY COUNCIL
MINUTES
SPECIAL MEETING
THURSDAY, SEPTEMBER 9, 2004 - 6:00 P.M.
CITY COUNCIL CHAMBERS
1225 MAIN STREET, SEBASTIAN, FLORIDA
Mayor McCollum called the Special Meeting to order at 6:00 p.m.
The Pledge of Allegiance was recited.
ROLLCALL
City Council Present:
Mayor Nathan McCollum
Councilmember Ray Coniglio
Councilmember Mike Heptinstall
Councilmember Lisanne Monier
City Council Absent:
Vice-Mayor Joe Barczyk (excused)
Staff Present:
City Manager, Terrence Moore
City Attorney, Rich Stringer
City Clerk, Sally Maio
Finance Director, Shai Francis
1sT PUBLIC HEARING AND TENTATIVE ADOPTION - PROPOSED
04.127
1-4
MILLAGE AND TENTATIVE FY 2004~2005 BUDGET
RESOLUTION NO. R-04-34 - Millaqe Rate for Calendar Year 2004 -
Tentative Adoption - Final Public Hearinq and Final Adoption Scheduled
for 9/22/04 (Finance Transmittal 8/27/04, DR Certification of Taxable
Value, R-04-34)
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, ADOPTING A
MILLAGE RATE OF 4.5904 MILLS FOR THE CALENDAR YEAR 2004 AND ALLOCATING SAME TO
THE FISCAL YEAR BEGINNING OCTOBER 1, 2004 AND ENDING SEPTEMBER 30, 2005;
PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE.
The City Attorney stated the rolled back rate of 4.0565 mills and then read
Resolution No. R-04-34 by title which includes the proposed millage rate
of 4.5904 mills.
Special City Council Meeting
Budget Hearing
September 9, 2000
Page Two
There was no public input.
On MOTION by Mr. Coniglio, and SECOND by Ms. Monier, Resolution No.
R-04-34 was tentatively adopted on a roll call vote of 4-0.
04.127
5-12
RESOLUTION NO. R-04-35 - Fiscal Year 2004/2005 Bud.qet -
Tentative Adoption - Final Public Hearing and Final Adoption Scheduled
for 9/22/04 {'Finance Transmittal 9/9/04, R-00-35, Schedule A)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY,
FLORIDA, ADOPTING THE BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2004
AND ENDING SEPTEMBER 30, 2005; MAKING APPROPRIATIONS FOR THE PAYMENT OF
OPERATING EXPENSES, CAPITAL EXPENSES, AND FOR THE PRINCIPAL AND INTEREST
PAYMENTS OF THE BOND AND OTHER INDEBTEDNESS OF THE CITY IN THE CITY'S
GENERAL FUND, SPECIAL REVENUE FUNDS, DEBT SERVICE FUND, CAPITAL IMPROVEMENT
FUNDS. GOLF COURSE FUND, AND AIRPORT FUND AS PROVIDED FOR IN SCHEDULE "A"
ATTACHED HERETO, ESTABLISHING AUTHORITY OF THE CITY MANAGER TO IMPLEMENT
THE BUDGET; PROVIDING FOR SEVERAB[LITY; PROVIDING FOR CONFLICTS; AND
PROVIDING FOR AN EFFECTIVE DATE.
The City Attorney read Resolution No. R-04-35 by title.
There was no public input.
On MOTION by Mr. Coniglio, and SECOND by Ms. Monier, Resolution No.
R-04-35 was tentatively adopted on a roll call vote of 4-0.
The City Clerk reported that Indian River County Commission had rescheduled
their final budget hearing to September 22, 2000, and in accordance with Florida
law, the City must then reschedule its September 22, 2004 final budget hearing
because the County takes precedence.
It was the consensus of Council to schedule the final budget hearing for
Tuesday, September 21,2000 at 6:00 p.m.
Mayor McCollum stated that he would like the City to keep all displaced staff on
the job in whatever capacity necessary.
The City Manager read his newsletter relative to Hurricane Frances dated
September 9, 2004 into the record (see attached).
Being no further business, Mayor McCollum adjourned the budget
hearing at 6:20 p.m.
1225 Main Street [] Sebastian, Florida 32958
Telephone (772) 589-5330 [] Fax (772) 589-5570
City Council Information Letter
Special Thursday Evening Edition
September 9, 2004
Public Property Damage Resulting from Hurricane Frances
As some of you are aware, the City of Sebastian began assessments of
public property damage resulting from Hurricane Frances early Sunday
afternoon. I am pleased to report that no major structural problems have
been declared imminent for various municipal facilities. However, every
municipal building (as was the case for numerous business and residential
units in the community) has sustained minimal to moderate damage.
Notable adverse impacts included lose of roof shingles and fascia board,
ceiling leakage, uprooted trees/vegetation and fallen decorative street pole
lamps (Indian River Drive). Unfortunately, the aforementioned experiences
at Sebastian Municipal Golf Course will result in the City of Sebastian
having to close the facility for the remainder of the month, with plans to
reopen Friday October 1st to mark the beginning of the 2004/2005 season.
As of earlier this week, Once Source, Inc. has been working diligently to
engage restoration, cleanup and maintenance activities at the golf course in
a serious effort to meet this timeframe.
As far as new facilities currently under construction, neither the new city hall
building nor the police station has sustained problems. Other than a lose of
a few tile roof shingles and a side door that was detached from city hall,
structural integrity remained sound, so much so that project managers from
Suffolk Construction are confident that they will be able to resume
substantive construction activities next week. As such, I truly feel that we
are fortunate that respective issues are not as severe as they could have
been. Repairs and maintenance to affected areas now underway will assist
City Council Information Letter
September 9, 2004
Page 2
efforts in resuming normal project and program management directives in
the coming days accordingly.
Federal Emer.clenc¥ Mana.qement ARenc¥ and Florida Lea.que
of Cities Insurance Assessment Process
My office hosted a meeting on both Wednesday and this afternoon with
representatives from the Federal Emergency Management Agency (FEMA)
in an effort to initiate claims and assessments regarding emergency
response activities in the City of Sebastian. All departments providing
essential response services to the community, as well as contractors
commissioned by the City of Sebastian to assist with respective clean up
efforts since the passing of the storm last weekend are therefore working
diligently to compile preliminary estimates necessary to engage FEMA's
financial assistance process. FEMA Public Assistance Coordinator Mr. Joe
Andre and his staff have been assigned to work with the City of Sebastian
for this purpose. As a State of Emergency declaration is being formally
made, authorization to proceed with reimbursement activities has also been
granted. Respective recommendations (via revenue and expenditure line
items adjustments) will be forwarded to City Council during the course of the
next several months - via quarterly budget amendments recommendations
and other public reporting mechanisms.
Assistance from AshBritt Environmental Services, Inc.
Please be advised that the City of Sebastian has enacted its contract with
AshBritt Environmental Services, Inc. to assist with debris clearing in right-
of-way and other public areas of the community. Based in Pompano Beach,
Broward County, Florida, AshBritt Environmental is one of the four
companies authorized by City Council three months ago to provide
respective emergency clean up and other services on an as needed basis in
the event of a disaster such as what was experienced with Hurricane
Frances over the weekend. A necessary coordination session took place
Wednesday afternoon to engage service activities accordingly. Crews from
AshBritt began mobilizing in the City of Sebastian earlier today. As such,
respective debris removal arrangements, supplemented by staff in the
Department of Public Works, have been initiated. This process will
obviously take a considerable amount of time to conclude (perhaps the next
City Council Information Letter
September 9, 2004
Page 3
few weeks or so), as numerous residents and business owners have already
initiated storage activities accordingly.
Resumption of Normal Municipal Services
As discussed during this morning's Sebastian Management Team meeting,
the remainder of the month of September (and possibly early October) will
be devoted primarily to clean up and restoration activities accordingly. As
such, additional flexibility is being offered to various private sector par[hers
who provide communitywide services in Sebastian. For instance, although
Waste Management, Inc. has resumed garbage collection activities this past
Tuesday, additional hours of operation have been extended to assist with
larger amounts of solid waste collection. Although our franchise agreement
governs a Monday through Friday schedule of 7 a.m. to 5 p.m., service will
begin circa 6 a.m to conclude one to three hours after 5 p.m. In addition,
Wednesday and Saturday have been designated as "make up days" - to
collect waste that may have been missed as a result of higher than normal
waste loads experienced after the storm. This schedule is anticipated to last
until the end of next week, with normal service timeframes anticipated to
during the week of September 20th. This will include both recycling and yard
waste collection activities to resume Wednesday, September 22"d.
As far as cable television service, my office has also been in contact with
executives from Comcast Cable relative to damage assessments of
Sebastian facilities and status of service resumption. As referenced in the
attached electronic mail message from company Vice President of
Government and Community Affairs Klay Fennell, cable infrastructure in our
community have suffered significant damage as well, notably the building
structure and communication and transmission dishes that allows
distribution of programming to Sebastian customers. These facilities will
probably take several weeks to prepare. Fortunately however,
arrangements are being made to direct Vero Beach area cable channel
programming to Sebastian and North Indian River County Area. This
arrangement will temporarily offer a different television line-up otherwise not
broadcasted in this vicinity for the next few weeks or so. The Vero Beach
area transmission will begin immediately after electricity utility restoration
has been fully restored in the area.
As far as Florida, Power and Light (FPL), after numerous attempts
throughout the week to ascertain substantive information regarding
City Council Information Letter
September 9, 2004
Page4
approximate dates and times for resumption of electricity service restoration
in our community, I was able to make contact with representatives of the
Florida Public Service Commission. I spoke with Bureau Chief of Safety Mr.
Edward Norton late Thursday afternoon. He informed me that 100% service
to Indian River County was to be realized by midnight Thursday, September
16th. This information is expected to also be made available publicly this
evening via FPL's automated customer service telephone line. However, a
noticeable increase in FPL vehicles and equipment was finally realized in
Sebastian on Thursday, sparking hope that this presence will greatly assist
in restoration response time. The City of Sebastian is also making available
public staging areas to FPL crews and contractors involved in the utility line
repairs and other related activities. Our community should therefore soon
be in better shape overall because of these arrangements.
Enclosure(s):
Electronic Mail Message - Klayton Fenne[I, Comcast Cable - Hurricane Recovery Update
My Docurnents/lnfoLetter229
Terrence Moore
From:
Sent:
To:
Cc:
Subject:
Fennell, Klayton F [Klayton_Fennell@cable.comcast.com]
Thursday, September 09, 2004 3:25 PM
'tm oore@cityofsebastia n.org'
Irby, Shawn; Kinsley, Joni
FW: Comcast Hurricane Recovery Update - Treasure Coast (sent on behalf of Klayton
Fennell)
Importance: High
i'm sorry, I missed your return call.
On behalf of Joni Kinsley, our VP/GM for the Treasure Coast, I wanted to
check-in with you and see how you, the City's employees, and the City itself
is doing post Frances. Please know that my thoughts have been with you all.
We also wanted to update you re: our facilities and operations in Sebastian.
* All of our employees are safe.
* Our facilities in Sebastian suffered significant damage; the
building structure of our head-end as well as the dishes and other equipment
that allows us to distribute programming to our customers in Sebastian,
Fellsmere and a portion of Indian River County.
* However, we have an interim solution to ensure that customers are
able to view programraing once their power is restored, and/or power is
restored to the facilities ~hat sends the signal along the path to the
customer's home. The interim solution is that our customers in Sebastian,
Fellsmere and the portion of Indian River County that is fed from Sebastian,
will temporarily receive their programraing from our Veto Beach head-end,
which means that these customers will see a different line-up than they
typically do. I attach the Veto Beach line-up for you. This interim
solution will ensure that customers continue to have access to cable
If you have any questions, please do not hesitate to contact me.
Best Iegards,
Klay
Klayton F. Fennell
Vice President, Government & Conununity Affairs
Comcast Cable - South Florida Region
TEL: 954.534.7456
EFAX: 954.252.3762
EMAIL: klayton_fennell@cable.comcast.com
Statement of Confidentiality
The information contained in this electronic message and any attachments to
this message are intended for the exclusive use of the addressee(s) and may
contain confidential or privileged information. If you are not the intended
recipient, please notify Klayson Fennell, Comcast, immediately at either
(954) 534-7456, or at klayton_fennell@cable.comcast.com and destroy all
copies of this message and any attachments.
PUBLIC HEARING SIGN-UP SHEET
September 9, 2004
RESOLUTION NO. R-04-34 - Millage Rate for Calendar Year 2004 - Tentative Adoption -
Final Public Hearing and Final Adoption Scheduled for 9/22/04
A RESOLUTION OF 'I7'IE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, ADOPTING A MILLAGE
RATE OF 4.5g04 MILLS FOR THE CALENDAR YEAR 2004 AND ALLOCATING ~AME TO THE FISCAL YEAR
BEGINNING OCTOBER 1, 2004 AND ENDING SEPTEMBER 30, 2005; PROVIDING FOR CONFLICTS; AND
PROVIDING FOR AN EFFECTIVE DATE.
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PUBLIC HEARING SIGN-UP SHEET
September 9, 2004
RESOLUTION NO. R-04-35 - Fiscal Year 2004/2005 Budget- Tentative Adoption
- Final Public Hearing and Final Adoption Scheduled for 9/22/04
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA,
ADOPTING THE BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER I, 2004 AND ENDING SEPTEMBER
30, 2005; MAKING APPROPRIATION$ FOR THE PA YMENT OF OPERA TING EXPENSES, CAPITAL EXPENSES,
AND FOR THE PRINCIPAL AND INTEREST PA YMENTS OF THE BOND AND 0 THER INDEBTEDNESS OF THE
CITY IN THE CITY'S GENERAL FUND, SPECIAL REVENUE FUNDS, DEBT SERVICE FUND, CAPITAL
IMPROVEMENT FUNDS, GOLF COURSE FUND, AND AIRPORT FUND AS PROVIDED FOR IN SCHEDULE "A'
ATTACHED HERETO, ESTABLISHING AUTHORITY OF THE CITY MANAGER TO IMPLEMENT THE BUDGET;
PROVIDING FOR SEVERABILITY; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DA TE.
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