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HOME OF PELICAN ISLAND
SEBASTIAN CITY COUNCIL
MINUTES
REGULAR MEETING
WEDNESDAY, SEPTEMBER 15, 2004 -7:00 P.M.
CITY COUNCIL CHAMBERS
1225 MAIN STREET, SEBASTIAN, FLORIDA
Mayor McCollum called the Regular Meeting to order at 7:00 p.m.
The Pledge of Allegiance was led by Vice Mayor Barczyk.
There was a moment of silence.
ROLL CALL
City Council Present:
Mayor Nathan McCollum
Vice-Mayor Joe Barczyk
Councilmember Ray Coniglio
Councilmember Mike Heptinstall
Councilmember Lisanne Monier
Staff Present:
City Manager, Terrence Moore
City Attorney, Rich Stringer
City Clerk, Sally Maio
Deputy City Clerk, Jeanette Williams
Growth Management Director, Tracy Hass
Golf Course Director, Greg Gardner
Public Works Director, Terry Hill
AGENDA MODIFICATIONS (ADDITIONS AND/OR DELETIONS)
Items not on the written agenda may be added only upon a unanimous vote of City Council members (R-04-26)
The City Attorney requested addition of Ordinance No. O-04-18 for first reading. It was added
to old business on a voice vote of 5-0.
Regular City Council Meeting
September 15, 2004
Page Two
04.191
1-9
04.196
11-15
04.163
17-19
04.060
21-27
04.193
29-30
04.194
31-34
PROCLAMATIONS, ANNOUNCEMENTS AND/OR PRESENTATIONS
Certificate of Appreciation to Lions Club of Sebastian, Inc.
Fantastic Independence Day Celebration
Ed Moore accepted the plaque on behalf of the Lion's Club. Other members were also
in attendance.
CONSENT AGENDA
All items on the consent agenda are considered routine and will be enacted by one motion. There will be no separate discussion
of consent agenda items unless a merober of City Council so requests; in which event, the item will be removed and acted upon
separately.
A. Approval of Regular Meeting Minutes 8/25/04
Resolution No. R-04-38 Project Safe School Grant (City Manager Transmittal 9/8/04,
R-04-38)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEBASTIAN, FLORIDA, AUTHORIZING THE
CITY MANAGER AND/OR HIS DESIGNEE TO APPLY FOR FUNDING FROM THE UNITED STATES
DEPARTMENT OF JUSTICE OFFICE OF COMMUNITY ORIENTED POLICING SERVICES PROJECT
SAFE SCHOOLS PROGRAM.
Resolution No. R-04-40 NonIBinding Referendum Regarding Annexation (City Clerk
Transmittal 8/31/04, R-04-40)
A RESOLUTION OF THE CITY OF SEBASTIAN, FLORIDA, AUTHORIZING A SPECIAL
ELECTION FOR NON-BINDING REFERENDUM ON ANNEXATION; PROVIDING FOR
CONDUCT AND PAYMENT FOR SAME; PROVIDING FOR THE MAILING HEREOF; PROVIDING
FOR AN EFFECTIVE DATE.
Authorize Expenditure of $10,506.72 with Security One Systems, Inc. for Server
Licensing, Corporate Edition Software, and Installation for Security Systems in
the New Sebastian Police Station and City Hall (GSA Transmittal 8/31/04,
Proposal)
Approve Purchase of Club Car Carry All 2 from Club Car Dealer Professional
Golf Car Corporation for State Contract Price of $5,758.00 iGC Transmittal
9/8/04, State Contract Quote)
Approve Purchase of Toro Greensmaster 3150 from Hector for State Contract
Pdce of $20,358.00 iGC Transmittal, State Contract 515-630-03-1 )
On MOTION by Mr Coniglio, and SECOND by Mr. Barczyk, consent agenda items A
through F were approved on a roil call vote of 5-0.
2
Regular City Council Meeting
September 15, 2004
Page Three
=
COMMI'R'EE REPORTS/RECOMMENDATIONS
04.095 A.
35-40
04.178
4144
04.168
4~48
Tree and Landscape Advisory Board
(City Clerk Transmittal 8/16/04, Code Section, Application, Member List, Ad)
1. Interview, Unless Waived, and Appoint Alternate Member with Term to Expire
11/1/2005
Kenneth Albrecht was the only applicant for the position, and was appointed to the position
following nomination by Mr. Coniglio.
PUBLIC HEARING
A,
Second Readin,q and Adoption Hearin.q Ordinance No. O-04-16 Repeal Resi.qn to Run
Code (City Clerk Transmittal 9/8/04, O-04-16, F.S.)
AN ORDINANCE OF THE CITY OF SEBASTIAN, FLORIDA AMENDING CHAPTER 2 OF THE CODE
OF ORDINANCES, TO REMOVE RESIGN TO RUN RESTRICTIONS AND REGULATE COUNCIL
MEMBERSHIP ON BOARDS; PROVIDING FOR CONFLICT; PROVIDING FOR EFFECTIVE DATE. (PJ
ad 8/25/04)
The City Attorney read Ordinance No. O-04-16 by title and briefly described the amendment.
There was no public input and the headng was closed.
On MOTION by Mr. Coniglio, and SECOND by Mr. Heptinstall, Ordinance No. O-04-16 was
adopted on a roll call vote of 5-0.
Second Readinq and Adoption Hearinq Revised Ordinance No. O-04-17 Council
Expenses and Travel (City Attorney Transmittal 8/31/04, O-14-17)
AN ORDINANCE OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, AMENDING
CODE OF ORDINANCES CHAPTER 2 REGARDING COUNCIL EXPENSES AND CITY TRAVEL
POLICIES; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN
EFFECTIVE DATE.(PJ ad 8/25/04)
The City Attorney read Ordinance No. O-04-17 by title and briefly described the amendment.
There was no public input and the hearing was closed.
On MOTION by Ms. Monier, and SECOND by Mr. Coniglio, Ordinance No. O-04-17 was
adopted on a roll call vote of 5-0.
3
Regular City Council Meeting
September 15, 2004
Page Four
04.069 C.
49-73
Quasi-Judicial Public Hearinq Resolution No. R-04-37 Preliminary Development
Plan/Plat for Phase III of Collier Club {GMD Transmittal 8/31/04, R-04-37, Preliminary
Plat, GC Improvements Plan1 R-97-75, Staff Report, Application, P & Z Minutes)
A RESOLUTION OF THE CITY OF SEBASTIAN, FLORIDA, APPROVING THE PRELIMINARY
DEVELOPMENT PLAN AND PRELIMINARY PLAT FOR A PLANNED UNIT DEVELOPMENT KNOWN AS
COLLIER CLUB PHASE III, PROVIDING FOR CONFLICTS HEREWITH; PROVIDING FOR EFFECTIVE
DATE. (PJ ad 8/29/04)
The City Attorney read Resolution No. R-04-37 by title.
Mayor McCollum disclosed ex-parte communication.
The City Clerk swore in Chuck Mechling, applicant, and the Growth Management Director.
Mr. Mechling presented the preliminary development plan for Phase III for Collier Club, noting
that setbacks had been increased and that the project will comply with what Engineering staff
drainage requirements.
The Growth Management Director said the biggest issue surrounding Phase III is the proposed
access through the Golf Course, noting a condition of a 1997 resolution, requiring designed
access prior to approval of Phase IliA. He then read paragraph 9 from Resolution No. R-97-75.
He went on to say that Engineering staff is still in the process of drainage design in that area,
which will ultimately lead to landscape and buffer design.
The City Attorney said lots have been sold on reliance of this condition, therefore, Council could
probably not change it.
Steve Melchiori, swore to give factual testimony, and described the access controls planned for
this entrance.
The Growth Management Director said no Golf Course parking spaces will be lost.
In favor
The City Clerk read the names of twelve residents in favor of the request into the record (on file
in the subdivision record).
Opposed
Robert Bebe, Sebastian, asked why the developer wouldn't utilize Wimbrow Drive and said he
was opposed to the proposed road access.
4
Regular City Council Meeting
September 15, 2004
Page Five
Chuck Mechling, responded relative to reason for not using Wimbrow Drive due to the
developer deeding property to the City, and adverse impact on Main Street.
The Growth Management Director said there was opposition in 1997 for the use of Wimbrow so
it was designed as an emergency access only.
Mayor McCollum said he recalls the opposition for the use of Wimbrow, and that in of support of
past councils, he will support this plat. Other members agreed to continue support.
On MOTION by Mr. Coniglio, and SECOND by Mr. Heptinstall, Resolution No. R-04-37 was
adopted on a roll call vote of 5-0.
10.
INTRODUCTION OF NEW BUSINESS FROM THE PUBLIC
Item that has occurred or was discovered within the previous six months which is not othe~vise on the
agenda - sign-up required - limit of five minutes for each speaker
Damian Gilliams, 713 Layport Ddve, Sebastian, thanked the City Manager for leading the City
during the emergency, opposed clay courts, said a letter should be sent to FPL about not
maintaining trees, said an emergency meeting of Council should have been called dudng the
disaster, that businesses should have been included in the shutdown of alcohol sales, there
needs to be a disaster boat plan in place, and thanked the new building official for his efficiency.
Sal Neglia, Sebastian, thanked the Mayor, Mr. Coniglio, and Mr. Moore, and city workers. He
said on behalf of Rich Taracka, residents should call the Public Service Commission at 1-850-
413-6902 if they have any complaints against FPL. He asked the rocket be removed or
repaired on U.S. 1.
Andrea Coy, thanked the Mayor and all who kept residents informed, recognized City and
Orange Heights residents who lost their homes. She said 911 did not work well due to
response lag, and cited prior incidents when 911 response was slow. She suggested that this
be investigated and perhaps 911 be located in Sebastian. Mayor McCollum suggested she
provide a summary to the City Manager. The City Attorney said fire rescue would not come into
the City at all. Mr. Heptinstall said he would obtain a copy from the City Manager and look into it
as well.
11. OLD BUSINESS
Ordinance No. O-04-18 - Comprehensive Land Use Plan Amendments
The City Attorney advised City Council that the Department of Community Affairs (DCA) had
responded to his reply resulting from DCA's response to the City's transmittal advising that all
amendments should be adopted on one date. He provided a new ordinance (see attached to
these minutes) that will rescind the adoption of the previously adopted land use Ordinances and
adopt all amendments by reference. He advised that tonight will be a first reading and that
public headng for adoption will take on September 22, 2004.
5
Regular City Council Meeting
September 15, 2004
Page Six
The City Clerk noted that the advertisement will run in Friday's newspaper if passed on first
reading tonight.
The City Attorney read the names of the five affected parcels as follows: Cross Creek, Spencer,
Ashbury, Sebastian Crossings, River Oaks Preserve and then read Ordinance No. O-04-18 by
title.
On MOTION by Mr. Coniglio, and SECOND by Mr. Heptinstall, Ordinance No. O-04-18 was
passed on first reading and set for public hearing on September 22, 2004.
12. NEW BUSINESS
04.168 A.
7~76
Resolution No. R-04-39 Adoption of Council Travel Policy (City Attorney Transmittal
8/31/04, R-04-39)
A RESOLUTION OF THE CITY OF SEBASTIAN, FLORIDA, ADOPTING A TRAVEL
POLICY FOR CITY COUNCIL; PROVIDING FOR CONFLICT AND EFFECTIVE DATE.
The City Attomey provided a travel policy prior to the meeting (see attached) and described it
for the record.
On MOTION by Ms. Monier, and SECOND by Mr Coniglio, Resolution No. R-04-39 was
adopted on a roll call vote of 5-0.
04.195
77
Reschedule November and Dece'mber City Council Meetinqs (City Clerk Transmittal
9/8/O4)
On a MOTION by Mr. Coniglio and SECOND by Mr. Heptinstall regular meetings were
rescheduled to November 17 and December 8, 2004 on a voice vote of 5-0.
t3. CITY ATTORNEY MATTERS
Reported that he has been advancing in productive discussions with SkyDive Sebastian's legal
matter and he invited questions from Council.
He met with the Treasure Coast Builders' Association and discussed both impact fees and the
Building Department's fees. He stated the upcoming City audit will provide beneficial
information on the allocation of the permit fees.
Side II, Tape I (8:04 pm)
Stated that Council did receive the zoning information within the CRA triangle and the three
major zoning districts are: industrial, commercial general and public service.
Stated he was proud of the community during emergency.
Regular City Council Meeting
September 15.2004
Page Seven
14. CITY MANAGER MATI'ERS
15.
16.
Updated Council on the aftermath of Hurricane Frances, citing resumption of construction
activity on the municipal complex, that the Golf Course will reopen this weekend as a result of
the responsiveness of One Source and Greg Gardner, Golf Course Director.
He reported that the Cain House was originally to be moved today but that he will report on the
new schedule in the future.
Received a consensus from City Council to waive building permit fees after the fact in light of
the emergency.
Mr. Coniglio said the County Commission is allowing some of its business people to work from
their homes and consideration of a similar ordinance was added to the agenda by a voice vote
of 5-0.
Mr. Barczyk asked if something could be published telling people about certified contractors and
permit fee waivers and it was suggested that since Channel 25 is back up and running as of
today, it could be posted there.
On MOTION by Mr. Coniglio, and SECOND by Ms. Monier, professional businesses were
approved to work out of their homes for a period of six months on a voice vote of 5-0,
CITY CLERK MATTERS
Spoke about the people in City Hall who lost the use of their homes yet smiled and worked
through the disaster and inspired everyone, said there are elderly people in the City who cannot
move the vegetation to the street and need help, and thanked Pike Electric for all their help and
communications.
CITY COUNCIL MATTERS
A. Mr. Coni.qlio
Thanked City staff involved in the emergency, asked how debris is being picked up and was told
vegetation and construction debris will be picked up by City contractors and regular trash by
Waste Management, asked when ramps and piers will be available and the City Manager
responded he will be making a report, asked about the closing of the Main Street railroad
crossing and suggested the City Manager and Joe Baird go to the Senators and Congressmen
to have FECR open the crossing for safety sake.
Asked for a report on the condominium construction on Indian River Drive that appears to have
ceased.
7
Regular City Council Meeting
September 15, 2004
Page Eight
B. Ms. Monier
1. Consensus Re(larding Off Site Yard Sale Si.qns (no backup)
Suggested an additional fee for three off-site yard sale signs. It was the consensus of City
Council for the City Attorney to bring back an ordinance; suggested additional detour signs for
Louisiana due to the Main Street railroad crossing; thanked City staff for their work during the
emergency, and talked about the condition of Arcadia from Hurricane Chadey and how lucky we
were despite what we've gone through with Frances.
C. Mr. Barczyk
Discussed elderly citizens who might need help for debris removal; commended emergency
electrical workers who are here from out of state and risk their lives; and said he sees the City
pulling together to help one another.
D. Mayor McCollum
1. Consensus Reqardinq Requestin.q Committee Reports to Council (no backup),
It was decided that the committees would be invited to report to Council twice a year on any
subject they would like to present relative to the activities of their committees.
2. Indian River County Commission Meetin.q Attendance (no backup~
October- McCollum
November- Barczyk
December - Heptinstall
January - Monier
February - Coniglio
Beginning of March - McCollum
Discussed FPL, noting that the workers have been terrific, the problem is with the hierarchy, that
the State sets regulations for FPL and Bellsouth through the Public Service Commission. He
said on a future agenda, Council needs to discuss our historic lenient attitude on FPL matters.
He said he knows that residents have concerns but wanted the residents to know that local
government officials have nothing to do with regulating FPL.
E. Mr. Heptinstall
Commended the citizens of Sebastian and City staff for the work they did during the emergency;
reported on the senior center being demolished, however, there is transportation to the Vero
Beach senior center and residents can call 567-0760 for transportation or meals on wheels;
reported that Sebastian Catholic Church has provided meals for seniors and will deliver meals
on wheels. He gave his phone number, 581-9976, in case anyone needs help.
Regular City Council Meeting
September 15, 2004
Page Nine
Mayor McCollum said the panhandle is set to have a catastrophic hurricane in about 3-4 hours
and to keep those residents in our thoughts.
17. Being no further business, Mayor McCollum adjourned the Regular Meeting at 8:52 p.m.
Approved at the sept. 22, 2004 Regular City Council Meeting.
Nathan B. M'cCollum, Mayor
SaI~'-A~!M~/CMC,.: . City Cte~ ..
9
SEBASTIAN
HOM~ Of PELICAN ISLAND
CITY OF SEBASTIAN, FLORIDA
COUNCIL AND CHARTER OFFICER TRAVEL POLICY AND PROCEDURES
I. PURPOSE
The purpose of this Travel Pohcy is to establish the policy and procedures for authorizing and obtain/ng
reimbursement for official travel by City Officers. It is the responsibility of each Officer to perform
travel in the most economical manner and in the best interest of the City of Sebastian and not for the
convenience of the traveler. It is the traveler's responsibility to provide all necessary information.
II. DEFINITIONS
A. Class A travel - Continuous travel of more than 24 hours away from the City.
B. Class B travel - Cont'muous travel of less than 24 hours that involves overnight absences fi-om the
city. Travel of exactly 24 hours will be considered Class B travel and will be reimbursed for four
quarters (one (1) day) only, regardless of time of departure and return.
C. Class C travel - Travel for short day trips where the traveler is not away from the City overnight.
D. Officer - A member of City Council or a Charter Officer of the City.
E. Traveler - An Officer, when performing authorized travel.
F. Vicinity travel - For the purpose of computing allowable mileage, vicinity travel includes official
travel in the area of destination points, which exceeds point-to-point calculations.
III. TRAVEL AUTHORIZATION AND PROCEDURES
Reimbursement for travel expenses shall only be made when the travel has been authorized by City
Council. Charter Officer travel shall be considered as authorized if funds for such travel have
previously been budgeted and remain available. Officers should ensure that all travel is undertaken
by the most economical method and in the City's best interest.
IV. TRAVEL ADVANCE
Eligible travelers may request navel advances of 80% of travel expenses by City Check through the
Finance Department.
A. Within thirty (30) days after the travel period has ended, the traveler shall submit an accounting of
travel expenses for processing as follows:
1. Funds Due Traveler: If a traveler is entitled to additional funds for a travel period, the traveler
shall be required to deduct any travel advance made for the travel period.
Funds Due City: If a traveler was advanced funds in excess of the travel expenses allowed for
a particular travel period, the traveler shall submit a refund to the finance department which will
then prepare a cash receipt.
3. Expenses Equal Advance: If the travel expenses equal the mount of the advance, there shall
still be an accounting form filed to reflect this fact for the record.
B. If no accounting is filed for travel advances within the 30 day time limit, the City shall have the right
to deduct the amount of said undocumented advances from furore salary payments.
V. NO PER DIEM RATE
Travel expenses shall only be reimbursed on the basis of meal allowance plus actual expenses for
lodging incurred at a duly established commercial lodging facility to be substantiated by itemized paid
bills. There shall be no per diem allowance paid to Council members or Charter Officers.
VI. SUBSISTENCE ALLOWANCE
A. Officers performing Class C travel (short trips or day trips where the traveler is not awaY from the
City overnight) shall be allowed subsistence in the following amounts.
Breakfast $3.00
Lunch $6.00
Dinner $12.00
B. Officers performing'Class A/B travel shall be allowed subsistence in the following amounts.
Breakfast $6.00
Lunch $10.00
Dinner $18.00
VII. ALLOWABLE INCIDENTAL EXPENSES
Incidental expenses as set forth below incurred while traveling shall be reimbursed. Travelers shall
strive to provide receipts for all incidental expenses claimed.
A. Common Carriers such as taxis, subways and buses.
B. Ferry Fares and Bridge, Road and Turmel Tolls
2
C. Storage or Parking Fees
D. Communication Expenses (Telephone/Telegraph/Interact)
E. Registration Fees
Registration fees for a convention, or conference to which the traveler is authorized to attend are
allowed. If meals are included in the registration fee, a separate subsistence allowance is not
allowed. Payment of any expenses for a guest, or for any extracurricular activities not included in the
registration fee, but included in the registration form shall be paid in advance to the city.
Other incidental travel expenses may be reimbursed upon presentation of receipts, or justification for
lack of receipts if the amount is less than $3.00 provided they were incurred in the performance of
city business.
VIII. EXCEPTIONS TO REIMBURSEMENT RATES
When lodging or meals are provided as part of the conference or convention, the traveler shall be
reimbursed only for the actual expenses of lodging or meals but not to exceed the maximum
provided for in this policy.
When an Officer is working at a location away from the City at the close of business on one day
and is required to be at or near the same location on the following day, the decision whether to
return to the City for the night would be based on the reasonableness and relative expenses
involving round trip mileage or common cartier expense.
C. By ordinance, Council member mileage expenses for travel within Indian River County are
reimbursed through an expense allowance and shall not be separately provided.
IX. TRANSPORTATION
A. Route of Travel
All travel must be by a usually traveled route. If a person travels by an indirect mute for personal
convenience, any extra costs will be at the traveler's expense.
B. Private Vehicle Mileage Reimbursement
1. All mileage should be shown fi:om point of origin (City Hall or point of departure). Mileage
may be computed on the basis of an official state road map pubhshed by the Department of
Transportation, or may be generated through website map services. Mileage estimates shall be
used for advance requests and actual point-to-point mileage shalI be used for additional
reimbursements or mounts due to City, when travel is completed.
2. When an individual is in travel status, vicinity mileage is allowable. Mileage is allowed from
office or home to the airport when performing authorized travel.
C. Rental Cars
1. Rental cars charged to the city are to be used only for official city business.
2. Rental cars should only be used when it is more economical than to have a city car available or
being picked up at a destination.
3. Officer insurance liability related to the use of rental cars is covered through the City's Insurance
Policies. When signing the rental agreement, the Officer will refuse Collision Damage Waiver
and Personal Accident Insurance. If the Officer does not refuse this option, the cost will be
deducted from the reimbursement amount.
ADOPTED pursuant to Resolution R-04-39.
EFFECTIVE DATE: October 1, 2004
Ann Rousseau
To:
Subject:
gtokro2 @ netzero.net
RE: Second Egress to Collier Club, Phase lib
Good Morning Ms. O'Neill: The City appreciates your input on matters that concern you. I
have copied your mail to City Council and also Susan Lorusso, Secretary of the Planning &
Zoning Board for dis:ribution to those members. Have a beauCiful day. Ann Rousseau
..... Original Message .....
From: gtokro2~netzero.net [mailto:gtokro2@netzero.net3
Sent: Saturday, August 21, 2004 11:18 AM
To: city~cityofsebastian.org
Subject: Second Egress to Collier Club, Phase IIB
W!ii~ave been in Pha~:~!~ f°r alm°st 2 years and looking so forward to a direct access to
!~;~i~iim~!~ no~i~ ~dH~s~~ ~a~ Street is a round about wa
Y o express our ~ ~ ~on if nece~ ....... Y
Sebastian, FL. ~ - ~u~z Brush Foot Drive,
Page 1 of 1
Ann Rousseau
To: Gall Harris
Subject: RE: Collier Club Phase III
Good Morning: The City appreciates you input on matters that concern you. I have copied your mail to City
Council and Susan Lorusso, Secretary of the P & Z Board for distribution to the committee members. Have a
beautiful day. Ann Rousseau
..... Original Hessage .....
From: Gall Harris [mailto:gharrisL~innernet. net]
Sent: Wednesday, August 18, 2004 9:26 PH
To: city@cityofsebastian.org
Subject: Collier Club Phase
ATTN: Planning and Zoning Members, Mayor
I have been advised that you are reviewing the proposed access into Collier Club through the golf course
entrance. I am a resident of Collier Club, and when I purchased my lot and built my home it was very
important to me that eventually we would have access to Main Street.
At that time it was explained that the Collier Club development plans, that had been approved, showed the
access road which I was concerned about. Please follow through on this original plan as I feel it is, not
only a convenient way to get to city facilities, but more importantly, this entrance is needed for quicker
ime in case of medical or fire emergencies. Thank you,
riS,A589 Cottonwood Rd., Sebastian
8/19/2004
Ann Rousseau
To: Allen586bc @ aol.com
Subject: RE: Access Road
Good Morning Mr. Allen - Your mail was not received until this AM - I am forwarding it to Susan Lorusso,
Secretary of the P & Z Committee and also copying it to City Council members. Have a beautiful day. Ann
Rousseau
..... Original Hessage .....
From: Allen586bc@aohcom [mailto:Allen586bc@aol.com]
Sent; Thursday, August 19, 2004 6:35 PH
To: city@cityofsebastia n .org
Subject: Access Road
I understand that the Collier Club's, phase three access road, will be on your agenda for approval on
August 1 9. Please note that I, and virtually every resident of the Collier Club, want the access mad to be
approved. As a practical matter we must have this additional access, and as a safety matter, it's
imperative that we have this additional access. Your approval of this matter is anticipated by all interested
residents.
Sincerely,
utt
Sebastian, FL 32958
589-6121
8/20/2004
Page 1 of I
Ann Rousseau
To: tamu113 @earthlink.net
Subject: RE: FW: Collier Club Ph III
Good Afternoon: The City appreciates your input on matters that concern you. I have copied your mail to City
Council and I am forwarding it to Susan Lorusso, Secretary of the P & Z Board for distribution to those members.
Have a great day. Ann Rousseau
..... Original Message .....
From: theresa muller [mailto:tamull3@earthlink.net]
Sent: Wednesday, August 18, 2004 2:38 PM
To: city@cityofsebastia n .org
Subject: RE: FW: Collier Club Ph I[!
Attention: P&Z members and Mayor
I have been a resident of Collier Club for the past two years and I am anxious to see the completion of the
additional access mad from Collier Club, that was proposed in the original plans that were submitted to
me. This access point will enable
faster access by health and fire equipment and make it much more convenient for residents to commute to
post office, U. S. Highway I, marinas and shopping. Please follow through as quickly as possible.
605 Cottonwood Road
theresa muller
tamu113 @ earthlink.net
Why Wait? Move to EarthLink.
Cc:
8/18/2004
Ann Rousseau
To:
Subject:
flrgator6 @juno.corn
RE: Proposed Additional Entrance to Collier Club
Good Morning Mr. Pasqua: The city appreciates your input in matters that concern you.
have forwarded your mail to Susan Lorusso, P & Z secretary for distribution to the
members. I have also copied your mail to the City Council. Have a beautiful day. Ann
Rousseau
I
..... Original Message .....
From: flrgator6~juno.com [mailto:flrgator6~juno.com]
Sent: Tuesday, August 17, 2004 10:33 PM
TO: city@cityofsebastian.org
Subject: Proposed Additional Entrance to Collier Club
This e-mail is addressed to the Planning and Zoning Commission
Dear Commission Members,
I am resident of the community known as Collier Club, which is located
off of Roseland Road. When I purchased my home nearly five years ago,
the access to and from the community from Roseland Road, was not a major
problem. Developers of the community, in their presentation packages,
pointed out that as they community was built out, we would have an
additional access out of the area through the Golf Course side of our
community.
The time has now come to take a serious look at that proposal, and
consider the approval of this access road for the residences of Collier
Club. It is becoming more and more dangerous to exit from Collier Club
into on coming traffic on Roseland Road.
As I still work for a living, I can tell you that it is no easy chore to
get onto Roseland Road at 7:30 A.M. in the morning, as you are waiting
for the increased volume of traffic in both directions to clear, so that
you can turn on to the highway. Speeding dump trucks, lawn maintenance
trucks, SUVs', regular cars, and pretty soon the beginning of the school
buses, makes this place an accident just waiting to happen.
This access from the Golf Course, would certainly help make this a less
dangerous situation, for both the residents of Collier Club, and the
steady volume of traffic that is using Roseland Road. I hope that you
will carefully consider this proposal, and grant us this additional
access road.
Sincerely,
~Pas~
587 Redwood Court
Collier Club
Sebastian, FL
Page 1 of 1
Ann Rousseau
To: Bill Verge
Subject: RE: Collier Club Ph ill
Good Afternoon: Thanks for your input. I have forwarded your mail to Susan Lorusso, secretary of P & Z and
also copied it to City Council. Have a great day. Ann Rousseau
..... Original Message .....
From: Bill Verge [mailto:bevergel@comcast.net]
Sent: Monday, August 16, 2004 6:38 PM
To: city@cityofsebastia n,org
Subject: Collier Club Ph III
Attn: P & Z members, cc Mayor
I am a resident of Collier Club and vitally interested in the city following through on the promised access
point to Collier Club thru the golf course as originally proposed on original documents approving Collier
Club. When I purchased my home the attraction of the access to the golf club and restaurant were part of
our decision to buy. Please follow thru on the original agreements made by the City of Sebastion. We feel
the dual entrances add to our safety giving fire and first aid better access to our community. It also
me to access down city facilities, ie post office, city services, and shopping. Thank you,
688 Collier Lake Cir. Sebastian.
8/17/2004
Page 1 of 1
Ann Rousseau
From: Ann Rousseau
Sent: Tuesday, August 17, 2004 2:42 PM
To: jwdrawe @comcast.net
Subject: RE: Second access to Collier Club
Good Afternoon: I have forwarded your mail to the Planning & Zoning secretary. Have a great day. Ann
Rousseau
..... Original Hessage .....
From: jwdrawe@comcast.net [mailto:jwdrawe@comcast.net]
Sent: Tuesday, August 17, 2004 9:33 AN
To: city@cityofsebastian.org
Subject: Second access to Collier Club
When we bought our home in Collier Club, we were shown on the site drawings the second access
to our development by the developer and his sales personel. The attraction of this access to the
golf course and town was obvious and influenced our buying decision. Please use your influence
a~n¢.h~elp~us to see that this feature is in fact made a reality as promised. Thanks in advance
John & Judy Drawe",
592 Birch Court, Sebastian
8/17/2004
Page 1 of 1
Ann Rousseau
From: Ann Rousseau
Sent: Tuesday, August 17, 2004 2:38 PM
To: John & Joyce Golladay
Subject: RE: Collier Club Phase III Gate
Good Afternoon: Thanks for you input. I have forwarded your mail to Susan Lorusso, secretary of the Planning &
Zoning Board. Have a great day. Ann Rousseau
..... Original Message ....
From: .John & .]oyce Golladay [mailto:golladay_john@comcast.net]
Sent: Tuesday, August 17, 2004 11:47 AM
To: city@cityofsebastian.org
Subject: Collier Club Phase E! Gate
To: Planning and Zoning Board
Re: Collier Club Phase III Gate
It is my understanding that the Board will decide to either approve or dispprove the gate from Collier Club
onto the Sebastian Golf Club access road at the meeting on August 19, 2004. As a resident of Collier Club
and Sebastian, I urge you to allow the gate to go forward as previously approved for several basic reasons.
1. When I purchased my home it was with the understanding that the gate in question would be completed
with the intent to distribute traffic in and out of Collier Club in a less cogestive manner.
2. A community the size of Cotlier Club should have more than one access road for basic services such ss
fire, police and rescue. Tirse is of the essence during times of emergency. People living in Phase III would
be disadvantaged should an emergency arise.
3. Once built out, Collier Club will have around 600 autos. The route we take get to Ioactions such as the
Post Office, City Hall, Riverside Park, etc is as follows:
· Roseland
· Vocelle
· Barber
· Winbrow
· Main
Approving the gate onto the golf course will reduce the traffic already on the aforemeentioned streets, but
will also be a preventative measure for the future.
Again, I urge you to approve the new gate for Collier Club.
Sin_ce~relY,
~g Way
Sebastion, FL 32958
8/17/2004
Page 1 of 1
Ann Rousseau
From: Ann Rousseau
Sent: Tuesday, August 17, 2004 2:34 PM
To: CFTRWRIGHT@aol.com
Subject: RE: Attention: Planning and Zoning
Good Afternoon: Thanks for your input. I am forwarding your mail to Susan Lorusso, secretary of the Planning &
Zoning Board. Have a graat day. Ann Rousseau
..... Original Message .....
From: CFTRWRIGHT@aol.com [mailto:CFTRWRIGHT@aol.com]
Sent: Tuesday, August 17, 2004 12:12 PM
To: city@cityofsebastian.org
Subject: Attention: Planning and Zoning
As residents of Collier Club, we would like to encourage your approval of a second entrance
to our Community. The current one entrance is totally inadequate should any emergency
arise. A fire alone would entrap many residents. A second entrance would give better access to all
residents to town facilities and shopping.
e~rag~f this entrance as approved initially for Collier Club.
R. and T~eresa J. Wright~
~ottonw~odd~,,c, ad~ _ ~
Sebastian, Florida
8/17/2004
Page 1 of 1
Ann Rousseau
From: Ann Rousseau
Sent: Tuesday, August 17, 2004 2:25 PM
To: RICHARD MCCUSKER
Subject: RE: Collier Club 2nd entrance
Good Afternoon Mr. McCusker: The City appreciates your input. I have forwarded your mail to the Susan
Larusso, secretary of the Planning & Zoning Board for distribution to the Board Members. Have a beautiful day.
Ann Rousseau
..... Original Message .....
From: RICHARD MCCUSKER [mailto:jotoma@belisouth.net]
Sent: Tuesday, August 17, 2004 2:15 PM
To: city@cityofsebastian.org
Subject: Collier Club 2nd entrance
August 17, 2004
Richard McCusker
785 Gossamer Wing Way
Sebastian, FL 32958
Sebastian Planning and Zoning Board
City of Sebastian, FL 32958
To whom it may concern,
As a resident of Collier Club, I encourage the Planning and Zoning Board to finalize permission
for a second gate in the Main Street area, at the golf course. Initially, this proposed arrangement
had much to do with our decision to pumhase a home in Collier Club. As things now stand, with
only the Roseland Road entrance, it is common practice for our residents to do much of their
shopping in Roseland, rather than benefit Sebastian merchants further south on Route 1. This
second gate would do much to change driving patterns now set.
Also, as regards matters of safety and security, Collier Club residents would appreciate and enjoy
the proximity to police and fire facilities, as well as the convenience to the city hall, post office,
and the center of town. Presently, we must take a circuitous route through quiet residential streets
to reach these facilities.
Thank you for your consideration in deciding this issue in favor of the second entrance.
8/17/2004
HOME OF PELICAN ISLAND
1225 MAIN STREET · SEBASTIAN, FLORIDA 32958
TELEPHONE: (772) 589-5330 · FAX (772) 589-5570
BUILDING DEPARTMENT
HOURS OF OPERATION
8:00 A.M. TO 4:30 P.M. M-F
PERMIT FEES WILL BE WAIVED FOR ROOF
REPAIRS, ELECTRICAL RECONNECTS AND
OTHER IMPROVEMENTS RESULTING FROM
DAMAGE CAUSED BY HURRICANE FRANCES
UNTIL FRIDAY, OCTOBER 8, 2004.
ALL PERMIT APPLICATIONS AND INSPECTIONS FOR NEW
WORK NOT ASSOCIATED WITH HURRICANE DAMAGE IS
NOT BEING ACCEPTED AT THIS TIME UNTIL FURTHER
NOTICE.
IF YOU ARE IN NEED OF A TEMPORARY
ROOF COVERING TARP THE ARMY
CORP OF ENGINEERS, IN CONJUNCTION
WITH FEMA, CAN ASSIST YOU FOR THIS
SERVICE HERE AT THE BUILDING
DEPARTMENT.
~An Equal Opportunity Employer"
Celebrating Our 75th Anniversary
Cdlier Club
S £ BAST IA N -F LO R i D A
September 15, 2004
Honorable City Council Members:
In order for you to better understand the proposed parking improvements to the Sebastian
Municipal Golf Club parking area we have provided the attached colored plan.
The proposed additions to the parking lot are depicted in a peach color.
The existing parking area, the entrance road and the roadways within the Collier Club
Community are depicted in light tan.
As committed to by Collier Club, Inc. and adopted by resolution Number R-97-75 dated
November 5, 1997 the parking lot has been expanded from 128 to 141 spaces.
The proposed design provides the same number of parking spaces within 200 feet of the
bag drop area as the current configuration.
The proposed plan provides more spaces within 250 feet of the bag drop area then
currently exist.
Although the Planning and Zoning Board recommended the access road be widened from
20 to 24 feet, the City Engineering staffis requesting it be widened to 22 feet. This is due
to the drainage improvements proposed for the twin ditches to the south and for the
proposed landscape buffer.
We wish to thank you for your consideration in regards to this submittal.
Collier Club Inc.
T
C