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Home My WebLink About10132004 HOME OF PELICAN ISLAND SEBASTIAN CITY COUNCIL AGENDA REGULAR MEETING WEDNESDAY, OCTOBER 13, 2004 - 7:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA ALL AGENDA ITEMS MA Y BE INSPECTED IN THE OFFICE OF THE CITY CLERK - 1225 MAIN STREET, SEBASTIAN, FLORIDA Individuals will address the Cily Council ~ respect te agenda items immediately before ctelibemtion of the item by the Cily Council- limit of five minutes per speaker (R-04-26) t. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE LED BY COUNCIL MEMBER HEPTINSTALL 3. MOMENT OF SILENCE 4. ROLL CALL 5. AGENDA MODIFICATIONS (ADDITIONS AND/OR DELETIONS) Items not on the written agenda may be added only upon a unanimous vote of Cily Council members (R-04-26) 6. PROCLAMATIONS~ ANNOUNCEMENTS AND/OR PRESENTATIONS 04.004 A. Presentation by Florida Power & Light Company Treasure Coast Florida Region External Affairs Manager, Nick Blount - Electric Utility Infrastructure Dynamics in the City of Sebastian 7. CONSENT AGENDA Allitems on the consent agenda are considered routine and will be enacted by one motion. There will be no separate discussion ~f consent agenda items untesc ~ member ~ C~y c~unci~ sc rac~ues~s; in which even~ ~be hem wiIl be mm~ved and ~cte~ u~n separately. '/-2 A. Approval of Special Meeting Minutes - 9/21104 3-7 B. Approval of Regular Meeting Minutes - 9/22/04 9-11 C. Approval of Special Meeting Minutes - 9/30/04 04.204 D. Author'~.e the Expenditure, Not to Exceed $127,000 for the Purchase of Diesel and 13-17 Regular Unleaded Fuels, on an as Needed Basis, from Port Petroleum as per the St. Lucie County School Board Term Contract (GSA Transmittal 9/30/04, Agreement) 04.205 19-24 04.200 2~27 04.200 29-35 04.002 37'.-43 11. 04.203 45-49 12. 13. 14. 04.203 15, Approve the Purchase of a Tom 3500-D from Wesco Turf Supply in Lake Mary, Florida from State Contract #515-630-03-1 at a Pdce of $24,432.33 (Public Works Transmittal 10/5/04, Quote, Form) Approve the Emergency Purchase of Additional Emergency Repair of Sebastian Golf Course Driving Range Net and Netting System from Action Sports Netting, Inc. in the Amount of $23,000 and Approve Temporary Loan from City of Sebastian Emergency Fund (Golf Course Transmittal 10/4/04, Revised Quote) Authorize the Award of Sebastian Municipal Golf Course Facilities Repair Work to Capp Custom Builders, Inc. in the Amount of $80,332 and Approve a Temporary Loan from City of Sebastian Emergency Fund (Golf Course Transmittal 10/13/04, Scope, Quotes) COMMITTEE REPORTS/RECOMMENDATIONS A. Construction Board Interview, Unless Waived and Submit Nomination to Vacant Alternate Member Position F-.xpidng 9~30/2007 (City Clerk Transmittal 9~20~04, Code, Application, List, Ad) PUBLIC HEARING INTRODUCTION OF NEW BUSINESS FROM THE PUBLIC Item that has occurred or was discovered within the previous six months which is not otherwise on the agenda - sign-up required - limit of five minutes for each speaker OLD BUSINESS Readoption of Ordinance No. O-04-19 - State of Emergency Operations (City Attorney Transmittal 10/7/04, O-04-19) AN EMERGENCY ORDINANCE OF THE CITY OF SEBASTIAN, FLORIDA, SUSPENDING ENFORCEMENT OF CERTAIN RESTRICTIONS IN ORDER TO PROVIDE RELIEF FROM HURRICANES FRANCES AND JEANNE; PROVIDING FOR CONFLICTS, SEVERABILITY AND EFFECTIVE DATE. NEW BUSINESS CITY ATTORNEY,MATTERS CITY MANAGER MATTERS A. Preliminary Cost Estimates Governing the Hurricane Jeanne Recovery Effort CITY CLERK MATTERS 2 16. CITY COUNCIL MATTERS A. Mr. Barczyk B. Mayor McCollum C. Mr. Heptinstall Mr. Coniglio E. Ms. Monier 17. ADJOURN (Aa ~.eet/ngs ~ a~.te~m at 10:30 p.m. unless extended for up to one hatf hour by a majot#y vote of ~ Coun~O ff any person decides to appeal a decision with any respect to any matter considered at the above hearing or meeb'ng, said person will need a verbatim record of all proceedings including the testimony and evidence, which is not provided by the City. (F.S. 286.0105) In compliance with the Americans with Disabilities Act (ADA), anyone who needs special accommodation for this meeting should contact the City's ADA coordinator at 589-5330 at least 48 hours in advance of this meeting. Hearing AssiStance Headphones are Available in the Council Chambers for all Govamment Meetings. Upcoming Meetings: · RegularClty Council Meeting- October 27, 2004- 7:00 pm · Regular City Council Meeting- November 17, 2004 - 7:00 pm · Regular City Council Meeting- December 8, 2004 - 7:00 pm HOME OF PELICAN ISLAND SEBASTIAN CITY COUNCIL MINUTES FY04/05 BUDGET HEARING TUESDAY, SEPTEMBER 21, 2004 - 6:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA Mayor McCollum called the Special Meeting to order at 6:00 p.m. The Pledge of Allegiance was recited. ROLLCALL City Council Present: Mayor Nathan McCollum Vice-Mayor Joe Barczyk Councilmember Mike Heptinstall Councilmember Lisanne Monier City Council Absent: Councilmember Ray Coniglio (excused) Staff Present: City Manager, Termnce Moore City Attorney, Rich Stdnger City Clerk, Sally Maio Finance Director, Shai Francis 04.127 2ncl READING AND ADOPTION HEARING MILLAGE AND FY 200412006 BUDGET RESOLUTION NO. R-04-34 - Milla,qe Rate for Calendar Year 2004 (Finance Transmittal 9/10/04, DR Certification of Taxable Value, R-04-34) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, ADOPTING A MILLAGE RATE OF 4.5904 MILLS FOR THE CALENDAR YEAR 2004 AND ALLOCATING SAME TO THE FISCAL YEAR BEGINNING OCTOBER 1, 2004 AND ENDING SEPTEMBER 30, 2005; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. The City Attorney stated the rolled back rate of 4.0565 mills and then read Resolution No. R-04-34 by title, which includes the proposed millage rate of 4.5904 mills. There was no public in attendance. DRAFT Special City Council Meeting September 21, 2004 Page Two On MOTION by Ms. Monier, and SECOND by Mr, Heptinstall, Resolution No. R-04-34 was adopted on a mil cell vote of 4-0. 04.127 RESOLUTION NO. R-04-35 - Fiscel Year 2004/2005 Budqet (Finance Transmittal 9/10/04, R-04-35, Schedule A) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, ADOPTING THE BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2004 AND ENDING SEPTEMBER 30, 2005; MAKING APPROPRIATIONS FOR THE PAYMENT OF OPERATING EXPENSES, CAPITAL EXPENSES, AND FOR THE PRINCIPAL AND INTEREST PAYMENTS OF THE BOND AND OTHER INDEBTEDNESS OF THE CITY IN THE CITY'S GENERAL FUND, SPECIAL REVENUE FUNDS, DEBT SERVICE FUND, CAPITAL IMPROVEMENT FUNDS, GOLF COURSE FUND, AND AIRPORT FUND AS PROVIDED FOR iN SCHEDULE ~A" ATTACHED HERETO, ESTABLISHING AUTHORITY OF THE CITY MANAGER TO IMPLEMENT THE BUDGET; PROVIDING FOR SEVERABILITY; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. The City Attorney read Resolution No. R-04-35 by title. There was no public in attendance. On MOTION by Mr. Barczyk, and SECOND by Ms. Monier, Resolution No. R-04-35 was adopted on a roll cell vote of 4-0. 04.127 RESOLUTION NO. R-04-36 - Readoptin,q Financial Policies (Finance Transmittal 9110/04, R-04-35, Policy) A RESOLUTION OF THE CITY OF SEBASTIAN, FLORIDA, READOPTING MODIFIED FINANCIAL POLICIES GOVERNING VARIOUS AREAS OF BUDGET AND FINANCE AS PROVIDED FOR tN ATTACHMENT 1; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. The City Attomey read Resolution No. R-04-36 by title. There was no public in attendance. On MOTION by Mr. Heptinstall, and SECOND by Mr. Barczyk, Resolution No. R-04-36 was adopted on a roll call vote of 4-0. Being no further business, Mayor McCollum adjourned the Special Meeting at 6:05 p.m. Approved at the Nathan B. McCollum, Mayor ATTEST: ReguiarCityCoundlMeeting. Sally A, Maio, CMC, City Clerk HOME OF PELICAN ISLAND SEBASTIAN CITY COUNCIL MINUTES REGULAR MEETING WEDNESDAY, SEPTEMBER 22, 2004 - 7:00 P.M. CITY COUNCIL CHAMBERS 225 MAIN STREET, SEBASTIAN, FLORIDA DRAFT 2. 3. 4. Mayor McCollum called the Regular Meeting to order at 7:00 p.m. The Pledge Of Allegiance was led by Council Member Coniglio. The invocation was given by Father Morrissey, St. Sebastian Catholic Church. ROLL CALL City Council present: Mayor Nathan McCollum Vice-Mayor Joe Barczyk Councilmember Ray Coniglio Councilmember Mike Heptinstall Councilmember Lisanne Monier Staff Present: City Manager, Terrence Moore City Attorney, Rich Stringer City Clerk, Sally Maio Deputy City Clerk, Jeanette Williams Golf Course Director, Greg Gardner Police Captain, Dave Puscher Public Works Director, Terry Hill AGENDA MODIFICATIONS {ADDITIONS AND/OR DELETIONS) Items not on the wriEen agenda may be added only upon a unanimous vote of Ci;y Council members (R-04-26) Mayor McCollum requested inclusion of a proclamation and it was added by MOTION of Mr. Coniglio and SECOND by Mr. Heptinstall on a voice vote of 5-0. Regular City Council Meeting September 22, 2004 Page Two DP, AFT ¸7. PROCLAMATIONS~ ANNOUNCEMENTS AND/OR PRESENTATIONR Mayor McCollum road and prosented a proclamation, commending members of the US Army Corps of Engineers and Operation Blue Roof who are stationed in Sebastian, to its Team Leader, Buck Ober. CONSENT AGENDA Ail ~tems on the consent agenda are considered routine and will be enacted by one motion. There will be no separate discussion of consent agenda items un~ess a member of City Councg so mqseEte; in which event, ~he item will be removed and acted upon separately. A. Approval of Special Meeting Minutes- 9/9/04 DRAFT B. Approval of Regular Meeting Minutes - 9/15/04 04.197 C. 04.198 D. 04.199 E. 04.200 F. 04.201 G. Authorize the Award of Property, Casualty and Liability Insurance Contract to Florida Municipal Insurance Trust for One Year Term (GSA Transmittal 9/15/04, Exhibit A) Waive Competitive Bid Procedures and Authorize Renewal of the Following Agreements: Dental Insurance Through MetLife; Vision through Vision Caro Plan; and Life Insurance and Long-Term Disability through Jefferson Pilot (HR Transmittal 9/1 6/04, Recommendation, Analysis Sheets) Authorize the Award of Workers' Compensation Insurance Contract (Option 2) to Florida Municipal Insurance Trust for One Year Term (HR Transmittal 9/16/04, Tab, Recommendation) Authorize Craft Club of Sebastian Craft Shows at Riverview Park from 9 am Until 3 pm on 1 0/2/04, 1116/04, 1214/04, 12/5/04, 1/6/05, 215/05, 3/5/05, 4/2/05, 5/7/05 · Authorize Rain Dates from 9 am Until 3 pm on 10/3/04, 11/7/04, 1/9/05, 2/6/05, 3/6/05, 4/3/05, 5~8~05 (Public Works Transmittal 9/13/04, Application, List, Info) Mayor McCollum romoved item F and Mr. Coniglio removed item G. On MOTION by Mr. Barczyk, and SECOND by Mr. Coniglio, consent agenda items A-E were approved on a roll call vote of 5-0. 2 Regular City Council Meeting September 22, 2004 Page Three Item F The City Manager noted for the record that item F had been revised as follows (see attached to these minutes): Approve Emergency Repair of Sebastian Golf Course Driving Range Net and Netting System from Action Sports Netting, Inc,. in the Amount of $42,000 and Move to Appropriate $42,000 From a Temporary Loan from the General Fund Disaster Emergency Reserve to Fund Repairs. The City is Pursuing Insurance Reimbursement and FEMA assistance for this repair work. (Goff Course Transmittal 9/20/04, Proposal, Net Warranty) Mr. Coniglio asked if the water station issue and the restaurant repair at the Golf Course can be addressed as soon as possible. The City Manager said there will be additional recommendations to this effect at the next Regular City Council meeting. On MOTION by Mayor McCollum, and SECOND by Mr. Coniglio, item F was approved as revised on a roll call vote of 5-0. Item G - Craft Club Use of Riverview Park Mr. Coniglio asked if the tree debris and downed fences around the playground will be a problem with requested dates and expressed concern for child safety. The City Manager said it is the City's focus to address Riverview Park cleanup with a deadline of October 1~ or 2n". = On MOTION by Mr. Coniglio and SECOND by Mr. Barczyk item G was approved on a roll call vote of 5-0. co..,,.EE .EPO.TS,.ECO..E. DAT,O.S -none. DR AFT PUBLIC HEARING 04.202 Second Readin,q and Adoption Headn,q Ordinance No. O-04-18 - Land Use Map Amendment Compilation (City Attorney Transmittal 9/16/04, O-04-18) AN ORDINANCE OF THE CITY OF SEBASTIAN, FLORIDA, ADOPTING AN AMENDMENT TO THE COMPREHENSIVE PLAN FUTURE LAND USE MAP TO DESIGNATE AN INITIAL LAND USE CLASSIFICATION FOR ANNEXED LAND; ADOPTING RECORD FROM PRIOR HEARINGS; AUTHORIZING FINDINGS AND ADMINISTRATIVE ACTIONS; PROVIDING FOR CONFLICTS, EFFECT ON OTHER ENACTMENTS, SEVERABILITY AND EFFECTIVE DATE. (1" reading 9/15/04, Display Ad g/'l 7/04) The City Attorney read Ordinance No. O-04-18 by title and noted that this ordinance rescinds and replaces Ordinance Nos. O-03-16, 0-03-18, 0-03-20, 0-03-24 and 0-03-26; and its effective date will be the new effective date for Ordinance Nos. 0-04-07, 0-04-08, 0-04-09, O-04-10, 0-04-03, 0-03-21, O-04-11, O-04-12, O-04-13 and 0-04-14. He then reiterated the this ordinance was in response to the Department of Community Affair's (DCA) request that the City adopt all land use ordinances on the same date. 3 DRAFT Regular City Council Meeting September 22, 2004 Page Four Andrea Coy, Sebastian, suggested that the entire issue be put off until after the referendum on annexation; she also submitted a petition with 465 signatures previously submitted during Ashbury hearings and asked DCA to respond to the petition. The City Attorney said he would not admit that the City did anything wrong procedurally and that DCA cannot specifically cite provisions indicating error, however, it is most appropriate to simply comply with DCA's request. On MOTION by Mr. Coniglio, and SECOND by Mr. Heptinstall, Ordinance No. O-04-18 was adopted on a roll cell vote of 5-0. t0. INTRODUCTION OF NEW BUSINESS FROM THE PUBLIC Item that has occurred or was discovered within the previous six months which is not otherwise on the agenda - sign-up required - limit of five minutes for each speaker Robert Pliska objected to clay tennis courts in the new municipal complex. Sal Neglia said a 20 mph speed limit sign near Sebastian Elementary in the area of Delaware is still down; and objected to clay courts and suggested holding off until maintenance costs are determined. Addna Davis commended the US Army Corps of Engineers for Operation Blue Roof; and commended Mayor McCollum for his work on TV during the emergency and the City Manager. tt. OLD BUSINESS - none t2. NEW BUSINESS - none DRAFT '13. CITY A'I'rORNEY MATTERS Stated that the clay court contract was signed about six months ago and if opened up, the maximum guaranteed price could be more expensive; read from a paper entitled "Storm Recover/Temporaq/Allowance of Professional Offices at Reeidences~ (see attached). It was the consensus of Council that the sign placed in residential areas would be no higher than three feet. He requested approval for attendance to a Public Employment Labor Relations Forum, October 21 and 22, 2004 sponsored by the Florida Bar Association. On MOTION by Mr. Coniglio, and SECOND by Ms. Monier, the request for travel was added to the agenda by a voice vote of 5-0. On MOTION by Mr. Coniglio, and SECOND by Ms. Monier, the travel was approved as requested by the City Attorney on a voice vote of 5-0. Regular City Council Meeting 4 September 22, 2004 Page Five 14. CITY MANAGER MATTERS DRAFT 04.203. A. Preliminary Dama,qe Estimates Resultin.q from Hurricane Frances The City Manager reported on damage estimates which totaled a little over $3 million for government property, damaged signs and debds removal. He advised damage to the stormwater retention and conveyance systems could be an additional several thousand to a couple of million dollars. He explained some of this would be reimbursable from the City's insurance policies and FEMA. The Mayor pointed out the FEMA would mainly reimburse overtime costs and debds removal. Discussion took place on hauling of construction debds and whether or not fumiture and other materials are included in the pickup. He reported the October 23~ employee appreciation picnic will include committee members, however, noted that the December awards banquet committee had already sought use of the Tiffany Room at Captain Hirams which cannot accommodate the additional committee members, therefore, a separate function will be looked into. A municipal complex park name list was distributed for Council review. t5. CITY CLERK MATTERS None. 16. CITY COUNCIL MATTERS A. Ms. Monier - None B. Mr. Barczyk - None C. Mayor McCollum - None D. Mr. Heptinstall - None E. Mr. Coniqlio - None 17. Being no further business, Mayor McCollum adjourned the Regular Meeting at 7:55 p.m. Approved at the Regular City Council Meeting. Ai~bST: Nathan B. McCollum, Mayor Saily A. Maio, CMC, City Clerk 5 HOME OF PEUCAN ISLAND SEBASTIAN CITY COUNCIL SPECIAL MEETING MINUTES THURSDAY, SEPTEMBER 30, 2004 - 5:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA Mayor McCollum called the Special Meeting at 5:00 p.m. ROLL CALL City Council Present: Mayor Nathan McCollum Councilmember Ray Coniglio Councilmember Lisanne Monier ~ Absent: Vice-Mayor Joe Barczyk (excused) Councilmember Mike Heptinstail (excused) Staff Present: City Manager, Terrence Moore City Attomey, Rich Stringer City Clerk, Sally Maio Deputy City Clerk, Jeanette Williams Public Works Director, Terry Hill City Mana.qer Report on Hurricane Jeanne Response and Recovery Process The City Manager distributed and read into the record the 'City Council Infon~ation Letter- Special Thursday Evening Edition- September 30, 2004' dated September 30, 2004, relative to Hurricane Jeanne response and recovery (see attached). In response to questions from Council he said that Indian River Ddve will be open to pedestrian traffic only in safe areas for the time being, that unsafe homes are being inspected and dealt with on an individual basis, that he would check on notice for unprotected pools; that rugs and furniture must be hauled away by the property owner and that Code Enforcement is advising people of this; that the focus of City staff for the next six months will be recovery with the exception of large projects already approved; and that most calls from residents are for tarps and FPL questions. Special City Council Meeting September 30, 2004 Page Two Mr. Coniglio requested a roundtable discussion in the future to discuss how all parties involved can do this better. It was noted that FPL will come before Council on October 13t". Mr. Coniglio recommended that the City watch its spending as City residents will be required to do in the future because of this disaster; suggested that use of personnel at railroad crossings be looked into. In response to Ms. Monier's concerns about US 1 and CR512 traffic, Mayor McCollum reported that one lane of US 1 was open over the north portion of the bddge and that the distribution center on CR 512 was now being manned by the Division of Forestry. Mayor McCollum requested that the City Manager be flexible in its dealings with residents but not with building codes. Emergency Ordinance No. O-04-19 - Waiver from Travel Trailer Restriction in Residential Districts The City Attorney read the title of Ordinance No. O~04-19 as follows: AN EMERGENCY ORDINANCE OF THE CITY OF SEBASTIAN, FLORIDA, SUSPENDING ENFORCEMENT OF CERTAIN RESTRICTIONS IN ORDER TO PROVIDE RELIEF FROM HURRICANES FRANCES AND JEANNE; PROVIDING FOR CONFLICTS, SEVERABIDTY AND EFFECTIVE DATE. On the suggestion of Mayor McCollum, a new paragraph D was added to allow some parking in swales if necessary. The City Attomey added a new Section 4 as follows: 'City Council may supplement provisions of this ordinance by resolution. ~ Rachel Scott, FPL, asked for a waiver of inspection for post repairs, and the City Manager noted that this is currently being conducted, however, Mayor McCollum requested it be added to the ordinance. On MOTION by Mr. Coniglio, and SECOND by Ms. Monier, Ordinance No. 0-04- 19 was adopted with the amendments stated on a roll call vote of 3-0. 5. City Council Matters Ms. Monier and Mr. Coniglio commended Mayor McCollum and staff for the fine job they were doing. Special City Council Meeting September 30, 2004 Page Three Mayor McCollum announced the 10 am and 4 pm press conferences will be continued every day at IRC EOC, except for the next day at 10 am due to the First Lady, Laura Bush, visiting Indian River County, that the barrier island was open to everyone and that people would be astounded when they saw it. Karen Bobbish questioned whether Orange Heights electric would be turned on and the City Manager said certain addresses would not be reconnected if there was extensive damage. Mayor McColtum announced that there will be a football game at SRHS on Saturday against Titusville and invited the public to come out. Beth Mitchell, Executive Director for the Chamber of Commerce, reported that the Chamber still intends to hold its first fall concert in Riverview Park on October 14th and may extend the time due to other musicians who want to participate to bring the public together. 6. City Attorney Matters The City Attorney advised that non-conforming structures that were damaged will have to come back in accordance with existing codes which in the long run will be batter for the community. 7. City Clerk Matters The City Clerk reported that the Elected Officials Oversight meeting in Vero Beach for October 8 was postponed to October 29 and asked who might be able to attend; said a relative of a City resident in San Jose intends to hold a benefit for the City and asked what was needed. Tarps and trees were mentioned. She then discussed Early Voting locations in light of the use of the Council Chambers by Army Corps of Engineers, and the need to give the Supervisor of Elections an answer as to whether a location in the City Halt complex can be provided. Being no further business, Mayor McCollum adjourned the Special Meeting at 5:52 p.m. Approved at the meeting. Nathan B. McCollum, Mayor ATTEST: Sally A. Maio, CMC, City Clerk City of Sebastian, Subject: Purchase of Fuel requirements for FY 2004-2005 ~a,r(e~ce~fJt(ore, City ~nager Florida Agenda No. ~4'. 20q Department Origin: Gen. Services Admin. Gen. Services Administrator: City Attorney: - " City Clerk: Date Submitted: September 30~ 2004 For Agenda off October 13~ 200,~ Exhibits: School District of St. Lucie County Purchasing Depa,-iment Notification of Term Contract Renewal Agreement EXPENDITURE REQUIRED: AVAILABLE BUDGET: APPROPRIATION $127,900.00 $127,950.00 REQUIRED: None SUMMARY The City of Sebastian has been a participant in the Treasure Coast Fuel Co-op where The School District of St. Lucie County assumed the leading role three years ago and bid the fuel requirements (5,330,000 gallons of fuels) for eighteen agencies (including the City). The term contract (St. Lucie County School Board Bid # 0201008 - Term Contract) was awarded to Port Consolidated and went into effect on January 22, 2002. On May 27, 2003 the School Board of St. Lucie County approved the first renewal of the Term Contract with Port Consolidated, Inc. for one additional year at the same contract prices, terms and conditions of the original contract. On June 8, 2004 the School Board of St. Lucie County approved the second renewal of the Team Contram with Port Consolidated, Inc. for one additional year at the same contract prices, terms and conditions of the original contract (See Exhibits). As result of this, during FY 2002/2003 and FY 2003/2004 the City of Sebastian acquired regular unleaded andlow sulfur diesel fuels on an as needed basis from Port Consolidated under Cooperative Agreement subject to the t~a~s and conditions of the St. Lucie County School Board Bid # 0201008 -Term Contract. The City's estimated requirements for FY 2004-2005 are 18,000 gallons of low sulfur diesel fuel and 68,000 gallons of regular unleaded gasoline. These requirements are based on the fuel consumption during the FY 2003/2004. Based on the FY 2003/2004 expenditures and available budget funds, the anticipated expenditures for FY 2004- 2005 are $102,000 for 68,000 gallons of unleaded fuel and $ 25,900 for 18,000 gallons of diesel fuel. RECOMMENDED ACTION Move to authorize the expenditure, not to exceed $127,900, for the purchase of diesel and regular unleaded fuels, on an as needed basis, fxom Port Petroleum as per the St. Lucie County School Board Term Contract as describqde~'-"-x The School District of St. Lucie County Purchasing Department 329 N.W. Commerce Park Drive Port St. Lucie FL M986 Et. l~i~ ~o~at,/' Voice - (7T2)~36-6980 Fax - (772)336-6985 SUPERINTENDENT THE SCHOOL BOARD June 17, 2004 City of Sebastian City Halt 1225 Main Street Sebastian, FL 32958 Re: Annual Renewal of Term Contract for Diesel & Unleaded Fuel Bid To Whom It May Concern: The School Board of St. Lucie County on June 8, 2004, approved the annual renewal of the Term Contract for Diesel and Unleaded Fuel. The current contractor, Port Consolidated, Inc., has agreed to the same prices, terms and conditions provided for in the original bid specifications. This contract term shall be an additional (I) year period thru June 30, 2005 as per bid specifications. Sincerely, Richard Stabile Director of Purchasing & Warehousing cc: Agenda, Tabulation and Extension Letter Jun O1 04 12:31[: 86/B1/2004 12:22 MiohaeI Iq Simmons ?723366985 954-377-1015 St_CSD ~iN8 P~ ~1 The School District of St. Lucie County Purcha~in§ Department .t29 N.W. Commerce Park Drive Port St [.uci¢ FL 34986 Voicc (7721336-6980 Fax - (772)3364'~985 S [;'P I~.INW P.?q D TNE SCHOOL 90ARD June h 2004 Port ConsoHdatect, Inc. P.O. Box 21092 It. Lauderdale, FL 33335 Attention: Michael A. Simmons, V.Pres. To Wkom It May ConecTa: With regard to St. Lucie County Schools Bid 0201008, Term Coat~ac£ for Diesel ~ Unleaded Fuel. The term of the Contract states that this bid may be renewed on an annual b~.qis at the same temm and conditions. Ia order to renew thi~ bid, all terms, conditions and pricing must remain f',~,,~ through June 30, 2005, If you de~ire to renew tl~ bid as mated above, please complete and ~ign the form below and fax to the P,amtaa~ing Depm'mae~at by June 1, 2004-. Please mail ofi~nal to the address l~ted below. If you have any que~tiom regarding ren~val please do not hesifate to call. Sincerely, Richard Stabile DireCtOr of Fumhasi~g & Warehousing Fort Consolidated, Inc., agrees te extend all terms and conditions and prieiag as accepted by The School Board of St. Lucie C,o. unty on Bid 020100g_ for an additional (1) one year Period 2005 as tetras and condition% J _,~ tht'~ngh J'tme 30, per bid Dal~. ? Tel.ephon¢ Number ~'-- -~ ~ 2 - F/~ .2 . Please ~n to The School Beard of St. Lucie County, Purchasing Department 329 NW Commerce Pa~ Drive, Port St. Lueie, FL 34986 Agenda (Addendum) Item No. SCHOOL BOARD MEETING OF June 8, 2004 SUBJECT (OR 'rlTLE): Bid #0201008 - Renewal of Diesel & Unleaded Fuel Contract BRIEF DISCUSSION (OR SUMMARY): This is the second annual renewal of our contract for motor fuels. The contractor has agreed to renew at the same prices, terms, and conditions as specified in the bid. AUTHORITY FOR /~CTION: §1001.41(4), FtoddaStatutes ECONOMIC IMPACT: $1,300,000.00 FUNDING SOURCE: 0100-7800-04XX-0501-T56 RECOMMENDATION: That the SchOol Board of St. Lucie County renew the contract, for motor fuels, with Port Consolidated, Inc. Proposed by: Approved by: O~ / 0 Tim Bargeron, Assistant Superintendent, Business Services For Ag end~~-~--,~.~ Approved Michael J. Lannon, Superintendent Approved as to Form: Daniel B. Harrell, School Board Attorney Attachments: Tabulation Sheet This item approved by the School Board of St. Lucie County as presented in regular gn Ju, ne 8, 2004 (5-0 Vote). Christine L. Harrison, Recording Secretary, Executive Assistant to the School Board, Custodian of the Public Record. Summary Sheet of Annual Usage Treasure Coast Cc-Op Faet Bid 8,000 35,0C0 CITY OF SEBASTIAN AGENDA TRANSMITTAL Subject: Approval to purchase Toro Sports Turf Mower. ~nce ~ore Agenda No. Department Origin Finance Dtreetor: _~',~. City Attorney: City Clerk: Date Submitted: October 5, 2004 For Agenda of: October 13, 2004 Exhibits: Price Quote from State Contract # 515-630-03-1 and Equipment Evaluation Form EXPENDITURE REQUIRED: AMOUNT BUDGETED: $24,432.33 $25,000.00 APPROPRIATION REQUIRED: None SUMMARY The Parks and Recreation Division of the Public Works Department has budgeted $25,000 in fiscal year 2004 - 2005 for a new Sports Turf Mower. The new Toro 3500-D mower will replace a Toro mower that is 13 years old. The mower is available fiom Wesco Turf Supply in Lake Mary, Florida for $24,432.33. This price is from Florida State Contract # 515-630-03-1 for Lawn Equipment and reflects a discount of $6,494.67 off the list price. The Parks and Recreation Division and Central Garage agree that Toro is a reputable company and manufactures a great product. ~; RECOMMENDED ACTION Move to approve the purchase ora Toro 3500-D fiom Wesco Tmrf Supply in Lake Mary, Florida from State Contract # 515-630-03-1 price of $24,432.33. 1301 N.W, THIRD STREET/DEERFIELD BEACH, FL 33442 TEL: (954) 429-3200 · FAX: (954) 360-7657 September 30, 2004 Mr. Chris McCarthy City of Sebastian 1225 Main Street Sebastian, FL 32958 Dear Mr. McCarthy: We are pleased to offer the enclosed quotation for your consideration. The enclosed quotation is based upon your acceptance within thirty (30) days from the date of this letter and is subject to manufacturer's availability and Florida State Sales Tax (if applicable). Our terms of sale are Cash on Delivery or upon credit approval, Net 30 Days. Thank you for the opportunity to provide you a quotation. If you have any questions or require additional information, please contact me at (954) 429-3200 Ext. 310. We appreciate your interest and look forward to doing business with you. Sincerely, HECTOR TURF Chris Fordney Account Representative Government and Municipals CF:ja Enclosure 130 t N.W, THIRD STREET / DEERFIELD BEACH. FL 33442 TEL: (954) 429-3200" FAX: (954) 360-7657 Quotation Provided for City of Sebastian September 30, 2004 Qty. Model # Description Unit Price 1 ea 30821 Toro Groundsmaster 3500-D Rotary Mower $30,481.00 with: 35 H.P. Diesel Engine Three Independent Rotary Decks 1 ea 03224 Standard Seat 313.00 1 ea 30707 Ann Rest Kit 133.00 Snbtotal $30~927.00 Florida State Contract Discount $6i494.67 Total $24~432.33 Option 1 ea SG-UN-TR Canopy Top 275.00 Provided by Chris Fordney 954-429-3200 EXHIBIT "G" City of Sebastian, Florida VEHICLE/HEAVY EQUIPMENT EVALUATION FORM Unit No.: Year: Engin cc/BP: Capacity: Miles/Hours(last year): Work activities l~ffonn~l or reqaired for: Repair activity (mainly last year): Present condition and life axpectancy: Recommended disposition: Fl~t Munng~r: Evaluation Date: Toro - Groundsmaste~l~ 3500-D Page 1 of 1 Site Search: GROUNDS & SPORTS TURF MOWING EQUIPMENT Wide Area Mowers Sports Turf Mowers Trim Mowers Landscape Mowers WHERE TO BUY OR SERVICE YOUR TORO ComI. Equip. Select One - ~,oct One- Groundsmaster® 3500-D Select: Sports Turf Plowers ISelect One ~ 0 ~o Model: Groundsmaster® 3500-D Select: Groundsmaster® 3500-D Sports Turf Mowers ISelect One ~ O oo · 35 hp Turbo-Charged Kubota® Diesel Engine · Free-Floating ContourTM Plus Decks · Sidewinder® Cutting System · Series/Parallel 3- Wheel Drive Traction System · Striping Rear Rollers I~.1 .OPEL FEFITURES I [p] SpEglFICallONS I larger image. The Groundsmaster~ 3500-D is a revolutionary triplex rotary mower designed for superior performance mowing. The free-floating ContourTM Plus cutting decks allow mowing of undulating terrain without scalping. The powerful 35 hp Kubota® engine and exclusive Series/Parallel traction drive system, gets the mowing job done quickly. ,dd Return To: Groundsmaster® 3500-D Overview This product may only be available in the United States, Please check your local distributor for product availability. CUSTOMEI Toro Profe Services Where to I Service Ye Grounds a Turf Custo Look Up P; Request O Parts Mare Frequently Questions RELATED O Demo Req Home I About US I Contact US I Investor Information I Careers ~ l'oro Worldwide The Toro Site Company Corporate Copyright ~, 2004 The Toro Company - ,All rights reserved ~l'~r~ olU~g i PRIVACY NOT[CE I Media Room I I http://www.toro.com/grounds/mower/sports/gm3500/3500.html 10/6/2004 CITY OF SEBASTIAN AGENDA TRANSMITTAL Subject: Emergency Repair Sebastian Agenda No. ~ Municipal Golf Course Driving Range Netting System Department Origin: Goff CourseL~/L.~-.~ P.urchasing/Contracting: ~_~__ OP kr ved for S mi. l by: City Manager r,nance Director: _ ~ City Clerk: - ~ ~.nn~nc~-R~6~re Date Submitted: October 4, 2004 For Agenda of: October 13, 2004 Exhibits: Action Sports Netting, Inc. revised quote after Hurricane Jeanne damage. EXPENDITURE REQUIRED: AMOUNT BUDGETED: APPROPRIATION $23,000 $0 REQUIRED: $23,000 (Temporary loan from City of Sebastian Emergency Fund) SUMMARY The driving range net and net structure sustained additional and almost total damage after the violent winds caused by Hurricane Jeanne. After Hurricane Francis, golf staffobtalned three quotes for repair of the net system. Action Sports Netting, Inc., of Port St. Lncie, Florida, was the low bidder at $42,000. This repair included replncement of twenty~two (22) net panels with Redden #930 rope, replacement of one (1) 60' class II treated wood pole and six hundred (600) feet of 5/16 high strength cable. After Hurricane Jeanne, the major changes to the range netting project includes replacing 24 net panels, twenty-two (22) 60' class H treated wood poles, two (2) 35' class II treated wood poles, 4,500 feet of 5/16 high strength cable, removal of destroyed net and poles and all labor and hardware. Action Sports Netting, Inc. has provided an additional quote of $23,000 to repair the additional damage. The range netting system will virtually be rebuilt with the exception of the "back end" ofthe range. Originally, the range netting system totaled $78,910.42 to construct during the summer of 2001. With the additional bid of $23,000, Action Sports Netting, Inc. repair work will total $65,000. Alt new installation features will include a two (2) year warranty, while the new netting includes a seven (7) year pm-rated warranty. The repair of the netting system may be elig~le for FEMA reimbursement. RECOMMENDED ACTION Move to approve emergency purchase of additional emergency repair of Sebastian Golf Course drivin~ range net and netting system from Action Sports Netting, Inc. in the amount of $23,000,~_._~. and approve temporary loan from City of Sebastian Emergency Fund. FACSIMILE ':1'O: Greg Gardner Fax #: 1772 589 6730 Company: Sebastian Golf Course Subject: Golf Protective Barrier Netting 'S~nt: 9/17/2004 at 3:52:38 PM MESSAGE: Action Sports Netting, Inc. 1511 S W Mockingbird Circle Port St Lucie, FL 34986-2048 Office 772 336 5900 Fax 772 336 2314 Cell 561 714 966~ E-mail: actionsportsnetl~bellsouth.net COVER PAGE II,From: Dennis Bryan [Fax#: 772 336 231~4 .... /Tel #: 772 336 590u / IPages: 1 (including cover) Greg, per our telephone conversation today, the following is the cost to replace the golf range nettling at the Sebastian Golf Course ~sused by Hurric;ane Frances. 1- Replace 22 panels, #930 Redden rope bordered netting with all attachment ropes sewn to netting, with 3' lead-line skirt: 65,690 Sq Ft 2- Attachment Snap Hooks: 2,400 3- Replace 1- 60' class 2 treated wood utility pole 4- 5/16" high strength 7-str cable: 600' 5- Straighten all wood poles that are leaning: 12 6- Remove all old netting from poles and stockpile Total Cost for the above: $ 42,000.00 The above cost also includes labor, equipment and shipping for a complete installation. The above cost is based on replacing 65,690 Sq Ft of netting. Our unit price per Sq Ft for additions or deletions will be ..6.4 cents per Sq Ft. Please allow 3 to 4 weeks for completion. Best Regards, Dennis Bryan Earth Anchors * $ to 7 Year Warranties * On-Site 2-Year 100% Warranty Complete (Turn-Key) Installations Nation-Wide * 100% Financing FACSIMILE '['o: Grog Gardr~ex Fax#: 1772 581 0149 Company: Sebastian Golf Course Subject: Golf Protective Barrier Netting Sent: 9/28/2004 at 5:55:44 PM MESSAGE: Action Sports Netting, [nc. 157'¢ S W Mockingbird Circie Port St Lucia, I=L 34986-2048 Office 772 336 5900 Fax 772 336 2314 Celt 561 7~.4 9668 F-mail; actJonsportsnet~beJJsouth.net COVER PAGE IIFrom: Denms Brya, r~ IFax #: 772 336 2314 ITel #: 772 336 5900 I IPages: 'f (including cover) C)reg, per our site visit today, the following is the cost to replace the golf range netting at the Sebastian Golf Course that was shattered by Hurricane Frances ar, d Jeanne. 1- Replace 24 panels, ~930 Redden rope bordered netting with ali attachment ropes sewn to netting, with 1%' lead-line skirt: 70,000 Sq Ft 2- Attachment Soap Hooks; 2,000 3- Replace 22- 60' class 2 treated wood utility pole 4- Replace 2- 35' class 2 treated wood utitk'y pole 5- 5116" high strength 7-sir cable: 4,500' 6- Washers and hardware 6- Remove aJJ old netting, broken poJes, cabJes and stockpJJe Total Cost for the above: $ 65,000,00 The above cost also includes labor, equipment and shipping for a complete installation. Please allow 3 to 4 weeks for wood pole delivery. Best Regards, Denrti. s Bry~rt Custom Made Netting * Steel & Wood Poles * Netting Hardware * Cables Earth Anchors * 5 to 7 Year Warranties * On-SJte2-Year 1OD% Warranty Com~tet~ ~Tu~-Ke~ Inst~llat~ns ~atio~-Wic[e * 1(~0% Financing CITY OF SEBASTIAN AGENDA TRANSMITTAL Subject: Emergency Facilities Repair to Agenda No. ~)q. ~.~3~ Sebastian Municipal Golf Course lqnance Direetoj~ .C~.- ~ "" " City Attorney: ' ~'- ~' Date Submitted: October 4, 2004 For Agenda of.' October 13, 2004 Exhibits: Scope of Work, quotes from Capp Custom Builders Inc., Randy }lines Construction, Inc. ExPENDITURE REQUIRED: AMOUNT BUDGETED: APPROPRIATION $80,332 $0 REQUIRED: $80,332 (Temporary loan from City of Sebastian Emergency l~nd) SUMMARY After Hurricane Francis, several Sebastian Municipal Golf Course ~acilities (clubhouse/restaurant, water station, starter station, storage station, cart barn, on-course restroom, and maintenance barn) were damaged. Contractors including Capp Custom Builders Inc., Randy Hines Construction Inc., and Chilberg Construction were immediately requested to assess and quote on the damaged facilities. For repair of all facilities previously memioned, Capp Custom Builders quoted a total amount of $80,332, Randy Hines Construction quoted a total amount of $84,835 and Chilberg Construction Company, despite assessing all damaged golf course facilities failed to provide a quote due to the heavy influx of businesses and residences also requesting quotes and emergency repairs. During the quoting process, it was stressed to all contractors the importance of immediately addressing restaurant and clubhouse needs. By stressing this first, The Eagle's Nest Restaurant will be able to open as soon as poss~le, thus providing an important amenity to the overall golf operation and a source of income to the owner's of the restaurant. While Capp Custom Builders provided the most economical quote, the owner, Mr. Miekey Capp, also verbally confirmed that restaurant and clubhouse work would start immediately aller City Council approval. All other facilities would then be addressed in order of importance (with on-course restroom and cart barn at the top of the order). All facility repair work will be eligOle for City of Sebastian insurance compensation. RECOMMENDED ACTION Move to award Sebastian Municipal Golf Course facilities repair work to Capp Custom Builders, inc. for the mount of $80,332 and approve temporary loan from City of Sebastian Emergancy~f~ Fund. Cr1-¥ OF SEBASTIAN PURCI:~SINC~ EX'rKAORDINARY PROCURE~NT CERTIFICATE, BATE: 10/05/04 TO: PURCI:[ASING DEPARTMENT FROM: ~r,~ DEP.~RTMEbrr; Oolf Course q-Y~E OF PROCII~E,~fE~T: SI~GLE SOURC~ ~ E~RGEN~ I~MS OR SER~S ~O~D: Scope of Work Attached PROPO~D ~OR: Capp Custom Builders, Inc. JT3SrI~ICATIONFOREXC'EFI'IoNTONORMALPROCUREMENTPROCEDURE: Emergency repair work related to hurricane damage. CERTIF[CAT;OiV OF AVAIZ4~ILITT,,NECES$1Ty. ][ hereby ~rtt,'y that I have thomugMy reviewed She f~.i', and circumetanee~, of this reque~ed purchase and that (l) the supplier ~' th~ ~$arvi~ ~lu~lad h ~ ~ ~ supp~r, or (2) the Deponent h~ ~ u~ent n~d, on ~ e~e~ b~b, for the pu~ of the g~se~ ~d ~e eme~en~ ~ such th~ a delay ~b~u~ the uae of no~ ~mpefl~e p~u~m~t metbo~ ~ ~q~ such ~d/se~i~ wo~d net ~ M ~e pub~c'$ b~t ~ and would be det~t~ ~ ~e C]~. ~ oho ~y that t~ ~qu~t b ~ f~ ~mp~nce ~th ~he Ci~ of Seb~n Pushing 0~ Approved: A:Forml.wpd 9/1~96 C] .n,' Manager ' p '~u~eai Sig~atur~ io , Date: Moab Day Y Sebastian Municipal Golf Course Hurricane Damage 2004 Scope of Work Clubhouse 1. Remove existing shingles and felt paper. 2. Re-roof with #30 lb. Felt and dimensional shingles to match existing shingles on north and east side of new restaurant expansion. 3. Remove and replace drywall and insulation in restaurant area. 4. Replace ceilings and texture and paint ceilings and drywall in restaurant area. 5. Re-install ceiling fans, lights, check electhcal and air conditioning ducts, repair if needed. 6. Cleanup all debris associated with clubhouse/restaurant work. Water Station 1. Re-roof with #301b. Felt and dimensional shingles. 2. Replace soffits. Starter Station 1. Re-roof with #30 lb. Felt and dimensional shingles. 2. Replace soffits and vinyl ceiling. Storage Station 1. Re-roof with #30lb. Felt and replace with dimensional shingles. 2. Replace siding (4 sheets) and trim. 3. Paint Cart Barn 1. Replace aluminum roof pans with .032 aluminum (82' x 22') 2. Replace damaged gutter on east side. Maintenance / Equipment Barn Replace damaged metal roofing (18' x 30' and 8' x 8') with new metal roof. On-course Restroom FacihW 1. Repair block work and steel. 2. Pour concrete (down pour). 3. Replace roof so as to conform to City of Sebastian Building Code. 4. Replace fixtures. 5. Paint and cleanup. CAPP CUST@M BUILDERS, INC. 109 Harbor Point Dr. Sebastian, FL 32958 Phone (561) 589-3452 Fax (561) 589-3131 September 22, 2004 City of Sebastian Attn: C-reg Gardner Re: Hurricane Frances Damage Repair Labor & Material Estimate: Club House 1. Re-roof Club House as required with new Torch Down on flat deck, and new 30 year dimensional shingles over 30# felt. 2. Remove and replace drywall and insulation as required. 3. Texture ceiling and paint as required. 4. Reinstall fan & light fixtures. 5. Cleanup Total Sum: $51;660.00 Water Station, Starter Shed Re-roof & replace vinyl ceiling/soffits as required, and cleanup. $2,072.00 Vending/Storage Re-roof and replace siding and trim as required, and cleanup $2,160.00 Golf Course Maintenance Barn Replace metal roof as required. $2,000.00 Restrooms New hip roof with trusses, and 30 yr. shingles. Repair and pour beam and block, replace sink & faucet, paint, and cleanup. $13,680.00 Cart Barn Remove & replace aluminum pan roof. $8,760.00 Respectfully Submitted, Michael P. Capp CGC037323 State Certified ~e~eral Contractor CGC0~3597 CONSTRUCTION PROPOSAL Date: 9/15/04 Subn~tted to: City of Sebastian Golf Course Attn: Greg Gardner C li: 772473-60?6 Office/Fax: 772-589-799t 12524 Roseiand Road Sebastian, FL 32958 R¢lbrence: Hurricane Damage Repair We hereby propose to furnish all the materials and perform all the labor necessary fei' complation of the following: ***OUTSIDE STAGING AREAS*** 1. Water Station - Remove damaged shingles and re-instal/30lb, felt and new dimensional shingles; remove damaged aluminum ceiling and replace with vinyl ceiling; remove debri~ $650.00 2. Starter Station - Remove damaged shingles and re-lnstail 30lb. felt and ~ew dimensional shingles; replace damaged soffit; remove debris $I[.600.00 3. Clubhouse Storage/Vending S~ation - Remove damaged shingles and re-install 30lb. felt and new dimensional shingles; remove damaged siding (4 sheets) and replace siding and trim; paint repaired area; remove debris $2,58tl.00 4. Equipment Barn - Replace hurricane damaged metal roofing, (18' x 30' and 8' x with new me~al roofing; *Note* (CANNOT GUARANTEE MATCHING MATERIAL} $2,540.00 $. Cart Storage Area - Replace damaged gutter on east side; replace pans on west side, (82' x 22') with .032 almninum roof pans; remove debris ~'~BUILDING INSPECTOR SHOULD EVALUATE THIS ROOF*** $12,640.00 6. Front Nine Restrooms - Repair black work and steel, pour perimeter beam and down pours; place engineered steel straps for rafter tie downs; install new posts ami beams; install new 2 x 8 roof rafters on 24" centers; instal] $/8 cdx plywood with a torch down modified roof; re-paint bathroom and ceiling rafters; repair damaged sink and faucet; remove debriz $1~,200,00 ~Dnes not include any permit f~a All material is guaranteed to be as specified, and the above work to be performed in accordm~ce with the drawings and specifications submitted tbr above work and completexf in a substo4~tial worksnanl/ke matter for the sum of.' Any alteration or deviation from tl~e above specifications involving extra costs, wilt be executed ~~ CONSTRUCTION PROPOSAL Stat~ Cortified C,~neral Contractor ¢11C053597 Date: 9/15/04 Submitted to: Ciq, of Sebastian Golf Course Atin: Grog Gardner Cell: 772473-6076 Office/Fax: 772-589-7993 12524 Roseland Road $~a.~tian, FL 32958 Reference: Hurricane Damage Repair We hereby propose to fnrn/sh all the materials and perform all tim labor lleCessary for the completion of the following: ****MAIN CLUBHOUSE DAMAGE REPAIRS*s** Item t: Remove damaged roofing materials from fiat roof area and reapply new modified materials correctly to flat roof area Item 2: Remove all shingles from the building except the east and north side of the new addition and replace with 30lb. felt, dimensional shingles to match existing and new roof flashings Item 3: Remove remainder of damaged ceiling drywall; repair AJC duets; install new drywall ceiling board with skip trowel finish; blow in RJO fiberglass insulation to aH repaired ceilings; pa~tt all repaired ceilings with two coats ceiling paint; re-install ceiling fans and light fixtures; re-paint drywall wall areas in restaurant/bar area only; remove ali debris *Does not include any permit fees* All material is guaranteed to he as specified, and the above work to be performed in accordance with the drawings and specifications submitted for above work and completed in a substantial workmanlike matter for the. sum of: FifO? two thousand six hundred twenty five ($ 52,625.00 ) Any alteration or deviation from the above specifications involving ex~ra co~s, will be executed only upon written orders, and will become an extra charge over ami above this proposal. All agreements contingent upon strikes, accidents or delay beyond our control. Owner to carry fire, tornado and flood h~sumnce and all other insurance upon above work to be taken out by RANDY HINES CONSTRUCTION. INC. This proposal may be withdrawn by us if'no/a¢cept~ within 30 days. President, RANDY [-lINES CONSTRUCTION, 1NC, CGC053597 Date accepted: By: HOM[ OF PEUCAN ISLAND CITY OF SEBASTIAN AGENDA TRANSMITTAL Subject: Two Vacant Alternate Positions on the ConstructionBoard Approved fer Submittal by: City M ger .. ~ Terrence ~MC:~re AgendaNo. Department Origin: City Clerk '~~ Purchasing/Contracting: Finance Director: C!ty Attomey: "(C~ C~ty Clerk: ~ Date Submitted: 9120104 For Agenda of: 10/13/04 Exhibits: code, application, board member list, ad EXPENDITURE REQUIRED: AMOUNT BUDGETED: APPROPRIATION REQUIRED: SUMMARY The following positions will expire September 30, 2004: -Alternate Member, Concerned Citizen Position -Alternate Member, Contractor Position Only one resident, Mr. Hagler, has expressed interest in sewing. Advertising will continue to fill the remaining vacancy. RECOMMENDED ACTION Consider Mr. Hagler for one of the above expiring positions. (The new terms will expire September 30, 2007.) ARTICLE VI. CONTRACTORS* Page 1 of 1 Sec. 26-191. Membership; terms; filling of vacancies. (a) The city construction board shall be composed of seven members and, as far as practical, shall consist of two certified contractors (residential, building, general), one electrical contractor, one heating and ventilation contractor, one architect or engineer, one plumbing contractor, and one concerned citizen. The city council may also appoint one or two alternate members who shall serve as necessary to assemble a maximum of seven voting members of the board. It is preferred that the alternate members consist of one certified contractor and one concerned citizen. All members and alternate members shall be appointed by the city council, pursuant to section 2-170 of this Code. (b) To be eligible for appointment, except as otherwise provided in this section, each contractor member shall be actively engaged in construction in the city, [or] have an established business in the city limits. (c) Each member of the board shall hold a valid certificate issued by the board or the state in addition to having the qualifications required in subsection (b) of this section, excepting the one concerned citizen member. If any member of the board, at any time during his term, no longer possesses the required qualifications such member shall be automatically suspended for 30 days; then, unless qualified within 30 days, shall be replaced. (d) Of the regular members appointed to the board: (t) Two members shall be appointed for an initial term of one year, (2) Three members shall be appointed for an initial term of two years; and (3) Two members shall be appointed for an initial term of three years. Thereafter all appointments shall be made for s term of three years. All terms of office shall expire on September 30 of the last year of the term. (e) Each alternate member shall be appointed for a term of three years. (f) Any member may be reappointed, subject to the limitations set forth in subsection (d) of this section. (Code 1980, § 7-92(a)--(d); Ord. No. O-91-24, §§ 1, 2, 9-25-91; Ord. No. 0-97-57, § 4, 9-25-97) Sec. 2-170. Qualifications. The pdmary consideration in appointing board and committee members shall be to provide the board or committee with the needed technical, professional, financial, business or administrative expertise. An applicant's previous term as a member or an alternate member of the board or committee on which them is a vacancy may be given special consideration. Whenever a current or former member of a board or committee is being considered for appointment or reappointment to a board, the city council shall consider the number and nature of the memoranda of conflict previously filed by such individual pursuant to ch. 112, F.S., relating to that individual's previous membership on the board or committee for which the appointment is being considered. All of the members of each board or committee shall be residents of the city. Additional qualifications may be ordained or be otherwise applicable for a particular board or committee. APPLICATION TO SERVE ON CITY BOARD/COMMITTEE (All City Board and Committee Members Must be Residents of the City of Sebastian) HOME ADDRESS:, ~ I HOME PHONE: YTz,-5 l z ~ HOME F~: ~FZ'~I '~:/ E'MAIL~H~L BUSINESS: /~/~ ~_~c,77~,-J~ BUSINESS ADDRESS:, BUSINESS PHONE:'?~Z~d/.~/~/ BUSINESS FAX:'77'~/~/ E-MAIL: ARE YOU A RESIDENT OF THE CITY OF SEBASTIAN? DO YOU CURRENTLY HOLD ANY PUBLIC OFFICE? HOW LONG? DO YOU PRESENTLY SERVE ON ANY OTHER CITY BOARD OR COMMITTEE? WHICH BOARDS/COMMITTEES? PLEASE CHECK THE BOARDS FOR WHICH YOU ARE INTERESTED IN SERVING IN ORDER OF PREFERENCE WITH FIRST CHOICE BEING #1: CHARTER REVIEW COMMrrrEE (serves only 6 months every 7 yeara - meets next in 2006) CITIZENS BUDGET REVIEW ADVISORY BOARD (temporary - meets during summer) CODE ENFORCEMENT SOARD (permanent board - meets once a month)* CONSTRUCTION BOARD (permanent board - meets once a month)* HANDICAPPED SELF-EVALUATION COMMn-rEE (permanent board- meets quarterly) PLANNING AND ZONING COMMISSION (permanent board- meets twice a month)* POLICE RETIREMENT BOARD OF TRUSTEES (permanent statutory board- meets quarterly) PARKS & RECREATION ADVISORY COMMri-FEE (permanent board- meets once a month) TREE & LANDSCAPE ADVISORY BOARD (permanent board- meets once a month) OTHER TEMPORARY COMMITTEE (if applicable) (WRITE IN COMMITTEE NAME) *Filing of financial disclosure Is required following appointment APPLICABLE EDUCATION AND/OR EXPERIENCE: (a brief resume is required) HOW WOULD YOUR EXPERIENCE BENEFIT THE BOARD YOU'RE APPLYING FOR? LIST ANY ADDITIONAL QUALIFICATIONS TO SERVE ON BOARD OR COMMITTEE: HAVE YOU EVER BEEN CONVICTED OF ANY FELONY IN THIS OR ANY STATE? HAVE YOU EVEN BEEN CONVICTED .OF ANY MISDEMEANOR INVOLVING MORAL TURPITUDE IN THIS OR ANY STATE? WOULD YOU CONSIDER SERVING ON .A BOARD OTHER THAN THE ONE(S) SELECTED ABOVE?/~, C~'~.~'577¢u c-~/-~,~ ~' {) hereby certify that I am qualified to ho~d the position for which this application is made. Further, I hereby authorize he City of Sebastian to investigate the truthfulness of all information which I have provided in this application. I undemtend that any misrepresentation or omission of information requested in this application is cause for disqualification. I have been provided wlfl~, road and undemtend City of Sebastian Code of Ordinances Sections 2-166 through 2-I73 (attached). Information relaifve to a apecffic board or committes ts available if requested. , Appli~ht ~gnature ~ Su~ba~tbed and. /swo.m to before me this / ? day of , ~. by , who ,.o,v,, te me, or .,s red.ced ' ~ .~r~Lp;.,9 ~.~zg.,o?zL.. asidentffication. Notary p~tate of Florida \wp-fo rm~appticat .wpd my. 1/2004 Sally 4. Mar~ October 5, 200~, CONSTRUCTION BOARD 3-YEAR TERMS MEETS 2ND TUESDAY EACH MONTH - 7:00 P.M, MEMBER NAME POSITION APPOINTMENT CURRENT TERMS AND ADDRESS HISTORY STATUS COMPLETED Electrical Took Schmitz' Term to Greg Conover Contractor Electrical Contractor expire 826 Floraland Position 9/30/2007 Avenue Position 8/25/04 Sebastian, FL 32958 Took Mr. Gilligan's Termto 589-9905 unexpired alternate expire member position 9/30/2004 9110/03 Jean Carbano Regular Took'Stuart Houston's Term'to 433 Betty Avenue Concerned Concerned Citizen expim Sebastian, FL Citizen Regular Position 9130/2005 Position 5/'26/04 32958 581-1397 Frank A, Garland, Plumbing Reappeinted 9/10/03 Term to Has sen, ed '1 Jr. Contractor expire full term 449 Ponoka Position 9/30/2006 Street Took Herbig~s Sebastian, FL Plumbing Contractor Term to 32958 Regular Member expire 589-3020 Position 1118/2000 9~30~2003 Michael D. Wolf Engineer or Reappointed 9110/03 Term to 910 Majestic Ave. Architect expire Sebastian, FL 9/30/06 32958 Took AIIocco 388~2223 H Unexpired Engineer Term to 388'0629 FAX Regular Member expire PositiOn 12111102 9/30/2003 Took. Pierre Paquette Altemate Concerned Citizen Position 3/13/2002 90 Patrick Gilligan Regular Took Ms. Fox's Term to 722 Brookedge Terrace Contractor Regular Contractor exp~ Sebastian, FL Position Position 9110/03 9/30/2006 32958 Took Ed VVhite's 388-2395 unexpired alternate member i~sition t'erm to 3/12/03 ;)/30/2004 Ken Mitcheit HARV Took Nicolini!s HARV Term to i5'13 Ocean Cove Contractor Contractor Position expire ~t 8~5/04 9/30/2007 Sebastian, ~'L 32958 589-3665 Jim Morris Regular Took Mr. Craw's Term to P. O. Box 780765 Member expire Sebastian, FL Contractor unused Regular Member Contractor 9130/2006 32978 position 11/12/03 589-3519 Alternate Concerned Citizen Position Alternate Contractor Position BOARD SECRETARY - Kathy Nappi 91 £I~ OF ] BASTIAM HOME OF PELICAN ISLAND August 27, 2004 PRESS ,RELEASE CONSTRUCTZON BOARD THE CITY OF SEBASTIAN IS SEEKING APPLICANTS TO FILL THE FOLLOVVING EXPIRED POSITIONS ON THE CONSTRUCTION BOARD: ALTERNATE MEMBER, CONCERNED CITIZEN POSITION, EXPIRING 9/30/2007 ALTERNATE MEMBER, CONTRACTOR POSITION, EXPIRING 9/30/2007 ALL BOARD MEMBERS MUST BE CITY OF SEBASTIAN RESIDENTS, AND HAVE ACTIVE, REGISTERED CONTRACTOR LICENSES EXCEPT FOR THE CONCERNED CITIZEN APPOINTMENTS, THIS BOARD MEETS ON THE SECOND TUESDAY OF EACH MONTH At 7:00 PM IN THE COUNCIL CHAMBERS, 1225 MAIN STREET, SEBASTIAN, APPLICATIONS ARE AVAILABLE IN THE CITY CLERK'S OFFICE, CITY HALL, 1225 MAIN STREET, SEBASTIAN, BETVVEEN THE HOURS OF 8:00 AM AND 4:30 PM OR AT CITY'S WEBS1TE (WVWV.CITYOFSEBASTIAN.ORG] AND WILL BE ACCEPTED UNTIL September 13, 2004. City of Sebastian, Florida OFFICE OF TttF_. CIT ATTORNEY'¢ AGENDA TRANSMITTAL Agenda No. ~ Subject: State of Emergency Operations; Ordinance No. 0-04-19 Date Submitted: 10/7/04 For Agenda of: 10/13/04 SUMMARY: The emergency ordinance addressed at the special meeting of September 30th was enacted in accordance with state statutes. I did not realize that only three council members had returned from evacuations in time for the special meeting, so I had no opportunity to research issues concerning a minimum quorum beyond the statutory requirements. Unfommately, the Charter has provisions that are more slmgent than state law, and require an affirmative vote of four members for an emergency enactment. For this reason we need to readopt the Ordinance. The relief measures contained within the Ordinance have been put into effect administratively, as is appropriate under the law, so there have been no problems arising from this technical glitch. I have never been a fan of imposing restrictions on City business that are more stringent than state law. The Charter provision governing emergency ordinances has several such restrictions. Additionally, as experience has now shown us, in a time of emergency we will need more flexibility, not less. When the Charter Review Committee is formulated in the coming year, I intend to recommend that this provision be modified. RECOMMENDED ACTION: Move to readopt Ordinance 0-04-19. REVIEWED BY CITY CLERK: ~ AUTHORIZED PLACEMENT ON AGENDA BY CITY MANAGER: ORDINANCE NO. 0-04-19 AN EMERGENCY ORDINANCE OF ~ CITY OF SEBASTIAn, FLORIDA, SUSPENDING ENFORCEMENT OF CERTAIN RESTRICTIONS IN ORDER TO PROVIDE RELIEF FROM HURRICANES FRANCES AND ~EANNE; PROVIDING FOR CONFLICTS, SEVERABILITY AND EFFECTIVE DATE. WI~REAS, for the first time in recorded history a communily has been struck by two hurricanes in the same month; and WItEREAS, the damage suffered by the residents and business commullity of the City of Sebastian has been severe; and WglF~REAS, the President of the Unit~l States has declared the City a disaster area, and by proclamation of the Governor, a State of Emergency is in existence; and Wl~.REAS, the City Council wishes to alleviate the burden on our community by temporarily suspending enforcement of certain existing restrictions to allow emergency homing and business operations; NOW, THEREFORE, BE IT ORDAINED BY TFIE. CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, as follows: Section I. DECLARATION OF STATE OF EMERGENCY OPERATIONS. It is hereby declared that the City of Sebastian is hereby under a State of Emergency Operations. Accordingly, this Ordinance is enacted under the provisions of Florida Statute 166.04193)(b). Section 2. RESIDENTIAL RELIEF. The following emergency measures are hereby enacted to provide relief fix~m the loss of housing by our residents: Ao ResWictions against the use and occupancy of travel trailers and RV's in residential districts shall not be enforced until adoption of a resolution by City Council declaring an end to the State of Emergency Operations. Restrictions on the use and occupancy of residential property by a "single family" as defined in the Cily Code shall not be enforced until adoption of a resolution by City Council declaring an end to the State of Emergency Operations. Building permit fees for repair work related to hurricane damage shall be waived until November 1, 2004. Restrictions on parking automobiles in the rights-of-way adjoining residential areas shall not be enforced until adoption of a resolution by City Council declaring an end to the State of Emergency Operations. Until adoption of a resolution by City Council declaring an end to the State of Emergency Operations, requirements that a post-repair inspection be performed prior to turning on electric service is waived, and said inspections will be allowed to take place after service is established. Section 3. COMMERCIAL RELIEF. The following emergency measures are hereby enacted to provide relief from the loss of commercial establishments by our business "Business and Professional offices, excluding drive-through facilities", as well as "Medical offices", within the meaning of the Land Development Code, la~viously operating in commercial areas are allowed to operate temporarily fxom residences, subject to the following conditions: An office is allowed to operate temporarily out of a residence only if the professional office was operating from a commercial location that has become uninhabitable due to hurricane damage or sturm-related reconstruction. The business must have possessed a valid City or County occupational license for the business as of September 1, 2004. · The residence must be under the ownership of a principle of the business. · A maximum of four non-rcsident employees may occupy the premises at any given time. No planning or building approval is needed for a temporary professional office operation fxom a residence, provided the conditions of this section are met. No temporary Iransfer of the occupational license will be required, however, rcgistmtion of the temporary location with the Growth Management Department is required. There will be no fee for this registration. ~ Tempora~ use of a residence for a professional office must cease upon completion of the commercial location office repairs or by March 31, 2005, whichever occurs first, unless extended by the growth management director or his designee for good cause shown. · Customer visits to temporary professional offices at residences shall be limited to the hours of 9:00 a.m. to 5:00 pan., Monday through Friday. A temporary sign with dimensions of two foot by two foot square, with a maximum height of three feet off the ground, may be located at the edge of right-of-way within three feet of the residential driveway. Building permit fees for repair work related to hurricane damage shall be waived until November 1, 2004. Until adoption of a resolution by City Council declaring an end to the State of Emergency Operations, requirements that a post-repair inspection be performed prior to turning on electric service is waived, and said inspections will be allowed to take place after service is established. Section 4. EXECUTIVE ORDERS. The City Manager is hereby authorized to provide further relief as appropriate during the State of Emergency Operations by promulgation of written Executive Orders, subject to over-ride by a majority vote of Council. City Council may also supplement the provisions of this Ordinance by resolution. Section 5. CONFLICT. All ordinances or parts of ordinances in conflict herewith are hereby suspended. Nothing herein, however, shall create a vested right in the continuance of conditions allowed under operation of this Emergency Ordinance. Section 6. SEVERABIL1TY. In the event a court of competent jurisdiction shall determine that any part of this Ordinance is invalid, the remainder of the Ordinance shall not be affected and it shall be presumed that the City did not intend to enact such Invalid provision. It shall further be assumed that the City would have enacted the remainder of this Ordinance without said invalid provision, thereby causing the same to remain in full force and effect. Section 7. EFFECTIVE DATE. This Ordinance shall be given immediate effect retroactive to September 1, 2004 The foregoing Ordinance was moved for adoption by Councilmember The motion was seconded by Councilmember and, upon being put to a vote, the vote was as follows: Mayor Nathan B. MeColinm Vice-Mayor Joe Barczyk Couneilmember Ray Coniglio Couneilmember Lisanne Monier Councilmember Mike Heptinstall The Mayor thereupon declared this Ordinance duly passed and adopted this 304 day of September, 2004. CITY OF SEBASTIAN, FLORIDA ATTEST: Sally A. Maio, CMC City Clerk By: Mayor Nathan B. MeCollum Approved as to form and legality for reliance by the City of Sebastian only: Rich Sla-inger, City Attorney