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HomeMy WebLinkAbout09222004HOME OF PELICAN ISLAND SEBASTIAN CITY COUNCIL MINUTES REGULAR MEETING WEDNESDAY, SEPTEMBER 22, 2004 - 7:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA 2. 3. 4. Mayor McCollum called the Regular Meeting to order at 7:00 p.m. The Pledge Of Allegiance was led by Council Member Coniglio. The invocation was given by Father Morrissey, St. Sebastian Catholic Church. ROLLCALL City Council Present: Mayor Nathan McCollum Vice-Mayor Joe Barczyk Councilmember Ray Coniglio Counciimember Mike Heptinstall Councilmember Lisanne Monier Staff Present: City Manager, Terrence Moore City Attorney, Rich Stringer City Clerk, Sally Maio Deputy City Clerk, Jeanette Williams Golf Course Director, Greg Gardner Police Captain, Dave Puscher Public Works Director, Terry Hill AGENDA MODIFICATIONS (ADDITIONS AND/OR DELETIONS) Items not on the written agenda may be added only upon a unanimous vote of City Council members (R-04-26) Mayor McCollum requested inclusion of a proclamation and it was added by MOTION of Mr. Coniglio and SECOND by Mr. Heptinstall on a voice vote of 5-0. Regular City Council Meeting September 22. 2004 Page Two 04.197 04,198 04.199 04.200 04,201 PROCLAMATIONS~ ANNOUNCEMENTS AND/OR PRESENTATIONS Mayor McCollum read and presented a proclamation, commending members of the US Army Corps of Engineers and Operation Blue Roof who are stationed in Sebastian, to its Team Leader, Buck Ober. CONSENT AGENDA All items on the consent agenda am considered routine and will he enacted by one motion. There will he ne separate discussion of consent agenda items unless a member of City Council so requests; in which event, the item will he removed and acted upon separately, A, Approval of Special Meeting Minutes - 9/9/04 B. Approval of Regular Meeting Minutes - 9/15/04 Authorize the Award of Property, Casualty and Liability Insurance Contract to Florida Municipal Insurance Trust for One Year Term (GSA Transmittal 9/15/04, Exhibit A) Waive Competitive Bid Procedures and Authorize Renewal of the Following Agreements: Dental Insurance Through MetLife; Vision through Vision Care Plan; and Life Insurance and Long-Term Disability through Jefferson Pilot (HR Transmittal 9/15/04, Recommendation, Analysis Sheets) Authorize the Award of Workers' Compensation Insurance Contract (Option 2) to Florida Municipal Insurance Trust for One Year Term (HR Transmittal 9/16/04, Tab, Recommendation) Authorize Craft Club of Sebastian Craft Shows at Riverview Park from 9 am Until 3 pm on 10/2/04, 11/6/04, 12/4/04, 12/5/04, 1/8/05, 2/5/05, 3/5/05, 4/2/05, 5/7/05 · Authorize Rain Dates from 9 am Until 3 pm on 10/3/04, 11/7/04, 1/9/05, 2/6/05, 3/6/05, 4/3/05, 5/8/05 (Public Works Transmittal 9/13/04, Application, List, Info) Mayor McCollum removed item F and Mr. Coniglio removed item G. On MOTION by Mr. Barczyk, and SECOND by Mr. Coniglio, consent agenda items A-E were approved on a roll call vote of 5-0. 2 Regular City Council Meeting September 22, 2004 Page Three Item F The City Manager noted for the record that item F had been revised as follows (see attached to these minutes): Approve Emergency Repair of Sebastian Golf Course Driving Range Net and Netting System from Action Sports Netting, Inc,. in the Amount of $42,000 and Move to Appropriate $42,000 From a Temporary Loan from the General Fund Disaster Emergency Resen/e to Fund Repairs. The City is Pursuing Insurance Reimbursement and FEMA assistance for this repair work. (Golf Course Transmittal 9/20/04, Proposal, Net Warranty) Mr. Coniglio asked if the water station issue and the restaurant repair at the Golf Course can be addressed as soon as possible. The City Manager said there will be additional recommendations to this effect at the next Regular City Council meeting. On MOTION by Mayor McCollum, and SECOND by Mr. Coniglio, item F was approved as revised on a roll call vote of 5-0. Item G - Craft Club Use of Riverview Park Mr. Coniglio asked if the tree debris and downed fences around the playground will be a prob em with requested dates and expressed concern for child safety. The City Manager said it is the City's focus to address Riverview Park cleanup with a dead ne of October 1st or 2~. On MOTION by Mr. Coniglio and SECOND by Mr. Barczyk item G was approved on a roll call vote of 5-0. 8. COMMITTEE REPORTS/RECOMMENDATIONS - none. 04.202 PUBLIC HEARING A. Second Readinq and Adoption Hearin.q Ordinance Ne. O-04-18 - Land Use Map Amendment Compilation (City Attorney Transmittal 9/16/04, O-04-18) AN ORDINANCE OF THE CITY OF SEBASTIAN, FLORIDA, ADOPTING AN AMENDMENT TO THE COMPREHENSIVE PLAN FUTURE LAND USE MAP TO DESIGNATE AN INITIAL LAND USE CLASSIFICATION FOR ANNEXED LAND; ADOPTING RECORD FROM PRIOR HEARINGS; AUTHORIZING FINDINGS AND ADMINISTRATIVE ACTIONS; PROVIDING FOR CONFLICTS, EFFECT ON OTHER ENACTMENTS, SEVERABILITY AND EFFECTIVE DATE. (1st reading 9/15/04, Display Ad 9/17/04) The City Attorney read Ordinance No. O-04-18 by title and noted that this ordinance rescinds and replaces Ordinance Nos. O-03-16, O-03-18, 0-03-20, 0-03-24 and 0-03-26; and its effective date will be the new effective date for Ordinance Nos. 0-04-07, 0-04-08, 0-04-09, O-04-10, 0-04-03, O-03-21, O-04-11, O-04-12, O-04-13 and O-04-14. He then reiterated the this ordinance was in response to the Department of Community Affair's (DCA) request that the City adopt all land use ordinances on the same date. 3 Regular City Council Meeting September 22, 2004 Page Four Andrea Coy, Sebastian, suggested that the entire issue be put off until after the referendum on annexation; she also submitted a petition with 465 signatures previously submitted dudng Ashbury hearings and asked DCA to respond to the petition. The City Attorney said he would not admit that the City did anything wrong procedurally and that DCA cannot specifically cite previsions indicating error, however, it is most appropriate to simply comply with DCA's request. On MOTION by Mr. Coniglio, and SECOND by Mr. Heptinstall, Ordinance No. O-04-18 was adopted on a roll call vote of 5-0. t0. INTRODUCTION OF NEW BUSINESS FROM THE PUBLIC Item that has occurred or was discovered within the previous six months which is not otherwise on the agenda - sign-up required - limit of five minutes for each speaker Robert Pliska objected to clay tennis courts in the new municipal complex. Sal Neglia said a 20 mph speed limit sign near Sebastian Elementary in the area of Delaware is still down; and objected to clay courts and suggested holding off until maintenance costs are determined. Addna Davis commended the US Army Corps of Engineers for Operation Blue Roof; and commended Mayor McCollum for his work on TV during the emergency and the City Manager. 11. OLD BUSINESS - none 12. NEW BUSINESS - none 13. CITY ATTORNEY MATTERS Stated that the clay court contract was signed about six months ago and if opened up, the maximum guaranteed price could be more expensive; read from a paper entitled "Storm Recovery Temporary Allowance of Professional Offices at Residences" (see attached). It was the consensus of Council that the sign placed in residential areas would be no higher than three feet. He requested approval for attendance to a Public Employment Labor Relations Forum, October 21 and 22, 2004 sponsored by the Florida Bar Association. On MOTION by Mr. Coniglio, and SECOND by Ms. Monier, the request for travel was added to the agenda by a voice vote of 5-0. On MOTION by Mr. Coniglio, and SECOND by Ms. Monier, the travel was approved as requested by the City Attorney on a voice vote of 5-0. 4 Regular City Council Meeting September 22, 2004 Page Five 14. CITY MANAGER MA~-I'ERS 04.203. A. Preliminary Damaqe Estimates Resultinq from Hurricane Frances The City Manager reported on damage estimates which totaled a little over $3 million for government property, damaged signs and debris removal. He advised damage to the stormwater retention and conveyance systems could be an additional several thousand to a couple of million dollars. He explained some of this would be reimbursable from the City's insurance policies and FEMA, The Mayor pointed out the FEMA would mainly reimburse overtime costs and debris removal. Discussion took place on hauling of construction debris and whether or not furniture and other materials are included in the pickup. He reported the October 23'~ employee appreciation picnic will include committee members, however, noted that the December awards banquet committee had already sought use of the Tiffany Room at Captain Hirams which cannot accommodate the additional committee members, therefore, a separate function will be looked into. A municipal complex park name list was distributed for Council review. 15. CITY CLERK MATTERS None. 16. CITY COUNCIL MATTERS A. Ms. Monier - None B. Mr. Barczyk- None C. Mayor McCoilum - None D. Mr. Heptinstall - None E, Mr. Coni,qlio - None 17, Being no further business, Mayor McCollum adjourned the Regular Meeting at 7:55 p.m, I~at[3ar~.'M(~C~l~m, Mayor Sally A~io, CMC, City Clerk 5 CITY OF SEBASTIAN AGENDA TRANSMITTAL Subject: Authorize emergency repair to Golf Agenda No. 0/~L, ZOO Coarse driving range net system. Department Origin: Golf Course ~,~ Golf Course Director ~, A proved for 'mittal b : City Manager Finance Director. .C!ty Attorney: City Clerk: ~ 'T.~re~'/"e R. Moore Date Submitted: September 20, 2004 For Agenda of: September 22, 2004 Exhibits: Action Sports Netting, Inc. Proposal, Net Warranty EXPENDITURE REQUIRED: AMOUNT BUDGETED: APPROPRIATION $42,000 -0- REQUIRED: A Temporary Loan from the General Fund Disaster Emergency Reserve ($350,000) SUMMARY The driving range net and net structure sustained extreme damage due to Hurricane Frances. This poses an obvious safety hazard for the following reasons, (# 1) with 65,696 square feet of netting tom, driving range golf balls could go into numbers one (1) and nine (9) fairway which will endanger golfers playing the aforementioned holes and (#2) with one (1) pole completely torn in half and twelve (12) other poles leaning, there is potential for a falling pole. Action Sports Netting, Inc. has provided a quote of $42,000 to fully repair the netting system. As our original warrantyindicates, the net warranty does not apply to damage, which happened due to winds in excess of fffiy-five (55) miles per hour. The main reason for the damage is not the fact that the net system did endure hurricane- force winds, but due to the net system enduring such winds for a long period of time (about twenty hours). All new installation features will include a two (2) year warranty, while the new netting includes a seven (7) year pro-rated warranty. RECOMMENDED ACTION Move to approve emergency repair of Sebastian Golf Course driving range net and netting system from Action Sports Netting, Inc., per their proposal, in the amount of $42,000, and move to appropriate $42,000 from a temporary loan from the General Fund Disaster Emergency Reserve to fund the repairs. The city is pursuing insurance reimbursement and FEMA assistance for this repair work. FACSIMILE To: Greg Gardner Fax #: 1772 589 6730 Company: Sebastian Golf Course Subject: Golf Protective Barrier Netting Action Sports Netting, inc. 1511 S W Mockingbird Circle Port St Lucie, FL 34986-2048 Office 772 336 5900 Fax 772 336 2314 Cell 561 714 9668 E-maih actionsports net~bellsouth.net COVER PAGE ,From: Dennis Bryan Fax #: 772 336 231~4 , Tel#: 772 336 590u Sent: 9/17/2004 at 3:52:38 PM IPages: I (including cover) MESSAGE: Greg, per our telephone conversation today, the following is the cost to replace the golf range netting at the Sebastian Golf Course Gassed by tturricane Frances. 1- Replace 22 panels, #930 Redden rope bordered netting with all attachment ropes sewn to netting, with 3' lead-line skirt: 65,690 Sq Ft 2- Attachment Snap Hooks: 2,400 3- Replace 1- 60' class 2 treated wood utility pole 4- 5t16' high strength 7-str cable: 600' 5- Straighten all wood poles that are leaning: 12 6- Remove all old netting from poles and stockpile Total Cost for the above: The above cost also includes labor, equipment and shipping for a complete installation. The above cost is based on replacing 65,690 Sq Ft of I~etting. Our unit price per Sq Ft for additions or deletions will be .64 cents per Sq Ft. Please allow 3 to 4 weeks for completion. Best Regards, Dennis Bryan Earth Anchors * 5 to 7 Year Warranties * On-Site 2-Year 100% Warranty Complete (Turn-Key) Installations Nation-Wide * 100% Financing wlnFax PRO ~over Page submitted to council by city attorney at 9/22/04 regular meeting Storm Recovery Temporary_ Allowance of Professional Offices at Residences: "Business and Professional offices, excluding drive-through facilities", within the meaning of the Land Development Code, previously operating in commercial areas are allowed to operate temporarily from residences, subject to the following conditions: A professional office is allowed to operate temporarily out of a residence only if the professional office was operating fi.om a commercial location that has become uninhabitable due to hurricane damage or storm-related reconstruction. · The business must have possessed a valid City or County occupational license for the business as of September 1, 2004. The residence must be under the ownership of a principle of the business. A maximum of four non-resident employees may occupy the premises at any given time. No planning or building approval is needed for a temporary professional office operation fi.om a residence, provided the conditions of this section are met. No temporary transfer of the occupational license will be required, however, registration of the temporary location with the Growth Management Department is required. There will be no fee for this registration. Temporary use of a residence for a professional office must cease upon completion of the commercial location office repairs or by March 31, 2005, whichever occurs first, unless extended by the growth management director or his designee for good cause shown. Customer visits to temporary professional offices at residences shall be limited to the hours of 9:00 a.m. to 5:00 p.m., Monday through Friday. A temporary sign with sign face dimensions of no greater than four square feet, with a maximum total height of five feet and width of four feet may be located at the edge of right-of-way within three feet of the residential driveway. F:\Community Development\Users\ROLAND\Code En for eement~vlis eellaneous\Temp prof ore at resid criteria, doc submitted to council by city manager at 9/22/04 regular meeting Suggested Names for the City's Municipal Park 1. Central Park 2. Friendship Park 3. Highlands Park 4. Integrity Park 5. John Baird Municipal Park and Sebastian City Hall Complex 6. Kitching Municipal Complex Park 7. Liberty Park 8. Main Street Park 9. Newhaven Municipal Park and City Hall Complex 10. Paradise Park 11. Paul Kroegel Park 12. Pelican Park 13. Pelican Park 14. Pelican Place 15. Pelican Square Complex 16. Renaissance Sports Complex 17. Scrub-J Park ' 18. Sebastian City Parkplex 19. Sebastian City Place 20. Sebastian Creek Park 21. Sebastian Paradise Park 22. Sebastian Pelican Mtmicipal Plaza 23. Sebastian Town Center (Centre) 24. Sun Village Park 25. The Sunshine Park 26. Veterans Park 27. Walter Barnes Municipal Park Suggested Names for the Ci~'s Municipal Park 1. Central Park 2. Friendship Park 3. Highlands Park 4. Integrity Park 5. John Baird Municipal Park and Sebastian City Hall Complex 6. Kitching Municipal Complex Park 7. Liberty Park 8. Main Street Park 9. Newhaven Municipal Park and City Hall Complex 10. Paradise Park 11. Paul Kroegel Park 12. Pelican Park 13. Pelican Park 14. Pelican Place 15. Pelican Square Complex 16. Renaissance Sports Complex 17. Scrub-J Park 18. Sebastian City Parkplex 19. Sebastian City Place 20. Sebastian Creek Park 21. Sebastian Paradise Park 22. Sebastian Pelican Municipal Plaza 23. Sebastian Town Center (Centre) 24. Sun Village Park 25. The Sunshine Park 26. Veterans Park 27. Walter Barnes Municipal Park INTRODUCTION OF NEW BUSINESS FROM THE PUBLIC SIGN-UP SHEET SEPTEMBER 22, 2004 REGULAR MEETING "New Business" as used herein, is defined as an item that has occurred or was discovered within the previous six months USE THIS FORM ONLY FOR INTRODUCTION OF NEW BUSINESS NOT OTHERWISE ON THE PREPARED AGENDA*- LIMIT OF 10 MINUTES PER SPEAKER if the item on which you wish to speak is on the printed agenda, do not sign this form. The Mayor will call for public input prior to Council deliberation on each agenda item. Please raise your hand when he calls for input. Name: New Subject: New Subject: Name: New Subject: Name; New Subject: Name: New Subject: PUBLIC HEARING SIGN-UP SHEET September 22, 2004 Second Reading and Adoption Headng Ordinance No. O-04-18 - Land Use Map Amendment Compilation /NAME AN ORDINANCE OF THE CITY OF SEBASTIAN, FLORIDA, ADOPTING AN AMENDMENT TO THE COMPREHENSIVE PLAN FUTURE LAND USE MAP TO DESIGNATE AN INITIAL LAND USE CLASSIFICATION FOR ANNEXED LAND; ADOPTING RECORD FROM PRIOR HEARINGS; AUTHORIZING FINDINGS AND ADMINISTRATIVE ACTIONS; PROVIDING FOR CONFLICTS, EFFECT ON OTHER ENACTMENTS, SEVERABILITY AND EFFECTIVE DATE. ADDRESS, not mandatory) NAME ADDRESS I not mandatory) NAME ADDRESS I not mandatory) NAME ADDRESS, not mandatory) NAME ADDRESS (not mandatory) NAME ADDRESS, not mandatory) NAME ADDRESS (not mandatory) NAME ADDRESS (not mandatory) NAME ADDRESS, not mandatory) NAME ADDRESS (not mandatory) NAME ADDRESS (not mandatory) NAME ADDRESS, not mandatory) NAME ADDRESS not mandatory)