HomeMy WebLinkAboutAnnual 04-05 Budget -ApprovedRay Coniglio
Council Member
CITY COUNCIL
Nathan McCollum
Mayor
Joe Barczyk
Vice-Mayor
Mike Heptinstall
Council Member
Lisarme Monier
Council Member
CITY OF SEBASTIAN
FLORIDA
ANNUAL BUDGET
FISCAL YEAR 2004-2005
Sally A. Maio, CMC
City Clerk
Shai L. Francis, CPA, CGFO
Finance Director
James Sexton
Human Resources Director
James A. Davis
Police Chief
CITY M/tNA GEMENT
Terrence R. Moore
City Manager
DEPARTMENT HEADS
David W. Fisher, P.E.
City Engineer
Terry Hill
Public Works Director
Tracy Hass
Growth Management
Director
Rich Stringer
City Attorney
Wayne Eseltine
Building Official
Greg Gardner
Golf Operations Director
Jason Milewski
Airport Manager
CITY OF SEBASTIAN, FLORIDA
2004-2005 ANNUAL BUD GET
TABLE OF CONTENTS
Page
Page
BUDGET MESSAGE
City Manager's Letter of Transmittal ............................ CML-1
Budget Summary
Total Budget Summary .............................................. 1
Summary of Revenues ............................................... 3
Stmmmry of Appropriations ...................................... 9
General Fund Operating Expenditure Smmv, m~ -
Expenditure by Department/Division .................... 10
Total Budget Comparison by Fund ........................... 12
Fund Balance Comparison and Projected Changes... 13
Personnel Summary by Department/Division ........... 15
Debt Obligation ......................................................... 17
POLICIES
Mission Statement ..................................................... 19
Financial Policies ...................................................... 21
Financial Accounting Structure ................................. 29
Organizational Chart ................................................. 33
Budget Calendar ........................................................ 34
Budget Process .......................................................... 35
BUDGET DETAIL
General Fund Summary ................................................ 37
General Fund Department Budgets:
Administration
City Council ......................................................... 45
City Manager ....................................................... 48
City Clerk ........................................................ 52
City Attorney ....................................................... 58
Finance ................................................................. 62
Management Information Systems ................... 67
Human Resources ................................................ 71
Police Department:
Consolidated Budget for all Divisions
And Uints .................................................. 77
Administration ................................................. 78
School Resource Officer Unit ........................... 82
Patrol Division .................................................. 86
Community Policing Unit ................................. 90
Code Enforcement Division ............................. 94
Detective Division ............................................ 98
Support Services Division ................................ 102
Dispatch Uait .................................................... 106
Special Operations ............................................ 110
Professional Standards ...................................... 113
Engineering .......................................................... 117
Stormwater Utility Division ............................. 121
Public Works:
Roads and Maintenance .................................... 125
Central Garage ..................................................129
Parks and Recreation ........................................ 133
Cemetery .......................................................... 137
Growth Management ............................................141
Building Department ............................................ 145
Non-departmental ................................................. 149
SPECIAL REVENUE FUNDS
Special Revenue Funds Summary ................................. 151
Community Development Block Grant (CDBG) ....... 152
Local Option Gas Tax (LOGT) .................................. 153
Discretionary Sales Tax (DST) .................................. 155
Recreation Impact Fee Fund ...................................... 157
Stormwater Utility Fund ............................................... 158
Law Enforcement Forfeiture Fund ................................ 159
Gang Resistance Education and Training Program
(G.R.E.A.T.) ............................................................ 161
DEBT SERVICE FUNDS
Special Assessment Revenue Bonds ............................. 163
Discretionary Sales Tax Surtax Revenue Bonds ........... 164
Stormwater Utility Revenue Bonds .............................. 165
CAPITAL PROJECT FUND
Capital Improvement Fund Sources and Uses of Funds 167
Capital Improvement Fund Revenues by Source and
Expenditures by Type .............................................. 168
Capital Improvements by Project & Funding Source ... 169
Capital Improvement Fund Source "Other "Funds ..... 170
ENTERPRISE FUNDS
Golf Course Fund
Golf Course Summary .................................................. 171
Administration Division ................................................ 173
Greens Division ............................................................ 178
Carts Division ............................................................... 181
Airport Fund
Airport Revenues .......................................................... 185
Airport Adrmnistration .................................................. 187
SCHEDULES
Schedule One - Sumw~ry of Millage Rates and Tax
Collections .................................................................... 191
Schedule Two - Long-term Debt Service Detail .............. 192
Schedule Three - Debt Service Payment Schedule .......... 193
Schedule Four - Lease Payment Schedule ....................... 198
Schedule Five - Five Year Capital Outlay Schedule
Suwanary ..................................................................... 199
Schedule Six- Five Year Schedule of Capital Outlay
Requests ...................................................................... 200
Schedule Seven - Five Year Capital Improvement
Program ....................................................................... 206
Schedule Eight - Five Year Capital Improvement
Program by Funding Source ....................................... 211
Schedule Nine - Definition of Financial Terms ............. 215
CITY OF SEB.4STIAN, FLORID.4
2004-2005 ANNUAL BUDGET
CITY OF
HOME OF PELICAN ISLAND
This Page Intentionally Lea Blank
¢~ OF
HOME OF PELICAN ISLAND
1225 MAIN STREET" SEBASTIAN, FLORIDA 32958
TELEPHONE: (772) 589-5330 · FAX (772) 589-5570
July 30, 2004
The Honorable Mayor Nathan B. McCollum and City Council
City of Sebastian
1225 Main Street, City Hall
Sebastian, Florida, USA
Re: Fiscal Year 2005 Budget Letter of Transmittal
Dear Mayor McCollum and City Council Members:
i am pleased to submit for your review and consideration, the Fiscal Year 2004/05 Proposed Budget, in
compliance with provisions of the City Charter and State of Florida Statutes. The budget recommends no
increase in the operating millage rate from the current Fiscal Year. This is possible as a result of a relative
increase in property values over prior years, as ~vell as implementation of conservative budgeting practices in all
city departments. Annual increases in property values have averaged 7.06% over the past nine years, whereas this
year, property values increased 20.18%. General Fund expenditures continuously reflect implementation of
extreme efficiencies relative to municipal operations. For the Fiscal Year 2004/05 Proposed Budget, Ad Valorem
taxes revenue represents 33.67% of total General Fund proposed revenue budget estimates.
FY 2004 FY 2005
Millage Current Recommended Percent
Cate.qor¥ Milla,qe Milla.qe Increase
City Operating 4.5904 4.5904 0.00%
Total Millage 4.5904 4.5904 0.00%
The recommendation to not increase the local millage rate will not however result in a reduction in the delivery of
quality services, projects and programs to our residents.
The City of Sebastian has ambitious goals articulated by City Council, administration, and various boards and
committees, many of which were outlined during the course of numerous meetings, discussions and presentations
provided by City Council and the Office of the City Manager during the past year. The City Council and
administration have worked diligently on developing an identity and character that is distinctively Sebastian. The
proposed budget prepared for the City Council's review and consideration keeps the focus and forward
momentum that has been established by the community, all consistent with the following goals formally adopted
by the City of Sebastian:
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GOALS
1) An efficient, user-friendly government;
2) Commitment to the future proactive planning for growth
management, technological advances and sound economic development
policies;
3) Proactively address issues that will positively impact quality of life;
4) Promote environmental conservation;
5) Implement citywide infrastructure improvement initiatives.
With these goals in mind, the highlights of the Fiscal Year 2005 Proposed Budget is as follows:
BUDGET HIGHLIGHTS
A review of the current Fiscal Year 2004 budget highlights confirms that a budget is a planning document
recommending the allocation of resources that will accomplish a municipality's goals and vision. Nearly 91% of
the budget tasks outlined in the highlights section of the current budget have been initiated, with still two months
remaining in the current fiscal year. The Proposed Fiscal Year 2005 Budget will not depart from the current
direction of the city, and we will stay the course by undertaking the following programs, projects and activities:
Opening and dedication of the city's first fully functional city hall facility, via administration
of the recently authorized Infi'astmcture Sales Sur[ax Revenue Bonds, Series 2003 and 2003A
Program;
· Opening and dedication of Newly Expanded Sebastian Police Station;
Operfmg and dedication of Municipal Complex Park to anchor both the New City Hall and
the Sebastian Police Station, to provide additional active and passive recreational
opportunities in the community;
Opening and dedication of Sebastian Municipal Airport Adrrfmistration Facility, to include
the Department of Public Works and the Department of Engineering office space and
customer services areas;
· Opening and dedication of the Sebastian Police Evidence Compound at Sebastian Municipal
Airport;
Completion of the Louisiana Avenue Area Improvement Program, with financial assistance
from the State of Florida Small Cities Neighborhood Revitalization Category Community
Development Block Grant Program;
· Continue partnership with Waste Management, Inc. to provide municipal solid waste
collection services via an exclusive five year renewable option franchise agreement
authorized by City Council in June 2003;
· Continue capital outlay funding for maintenance and repair of city facilities;
· Continue implementation of the Sebastian Stormwater Utility Master Plan Capital
Improvement Program as adopted by City Council in Fiscal Year 2003;
· Continuation of Citywide Parks Construction Program, with financial assistance from the
Parks and Recreation Impact Fee Fund and various state grants;
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· Continuation of Street Resurfacing Program;
· Continue successful grantsmanship program;
· Continue Riverview Park Expansion Program;
· Continue School Resource Officer program to provide services to youth at both Sebastian
Elementary School and Pelican Island Elementary School;
· Continued implementation of sidewalk installation program;
· Recommend final updates and revisions to the Sebastian Comprehensive Plan - per
requirements of the State of Florida Department of Community Affairs;
· Partnership with Sebastian Community Redevelopment Agency to initiate additional projects
and programs to benefit the Community Redevelopment District;
· Implementation of Interior Restoration Program for Old Sebastian Elementary School/City
Hall, with financial assistance from the State of Florida Bureau of Historic Preservation
Special Category Grant Program;
· Continue implementation of Sebastian Municipal Airport Master Plan;
· Continue capital improvements at Sebastian Municipal Airport - via parmership with the
Florida Department of Transportation (FDOT) Aviation Section and with the Federal
Aviation Administration (FAA), to include complete construction and reopening of Runway
9-27;
· Continue relationship with the Boys and Girls Club of Indian River County to initiate plans
for the construction of an indoor youth recreational facility in Sebastian, via development of
aforementioned Sebastian Municipal Complex Park;
· Continue economic development policy formulation and marketing eflbrts via services
provided by Patterson-Baclh Inc.
COMPARATIVE AND TREND ANALYSIS
In Fall 2003, the city issued the $2,125,000 Infrastructure Sales Surtax Revenue Bonds, Series 2003A and
$5,630,000 the Stormwater Utihty Revenue Bonds, Series 2003. During the debt issuance process, Fitch Investor
Service, LP and Standard and Poors of New York City, New York issued underline ratings of "A" for both bond
issuances. An underline rating of"A3" was issued for the Stormwater Utility Revenue Bonds, Series 2003 and an
underline rating of "A2" was issued for the Infrastructure Sales Surtax Revenue Bonds, Series 2003 by Moody's
Investor Services. The decision to establish the city's financial rating came after an intense in-depth analysis
involving research and review of both current and long term future revenue forecasts with respective staff, as well
as personal meetings and conferences with various city officials. This accomplishment also substantively
confirms that the City of Sebastian policies regarding fiscal stewardship fosters excellent financial health
comprehensively.
General Fund expenditures per capita in Sebastian for the last three years reflect a continued effort to reduce
dependency on local government spending (reference Chart I). Through various cost efficiency initiatives (e.g~
procurement of grants, low interest financing and bond refinancing), more programs and projects have become
possible despite reduced dependency on property taxes. Total increase in projected revenue, from Fiscal Year
2003/2004 to Fiscal Year 2004/2005 from maintaining the millage rate at 4.5904 will be $1,487,324, or 15.4%
increase from the total Fiscal Year 2003/2004 revenue budget. The increase, as reflected in the Certification of
Taxable Value from the rolled-back rate is $452,262, or 13.16% of the total General Fund revenue budget of
$11,121,267.
A second important consideration involves strict attention to the cost of personal services in the last three years.
Respective analysis and organizational structuring in various departments has enabled administration to budget
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for capital outlay replacement and to secure equipment to ultimately assist field crews to be more productive. In
addition, this budget continues to reflect (although on an even more conservative basis) a current trend directed by
City Council and administration to continue funding repair and maintenance projects.
Sebastian continues to benefit financially via the Fiscal Year 2000 directive to remove the then utihty tax cap that
impeded progressive taxation efforts for many years prior. The vast majority of Florida cities levy the utility tax to
offset rising property tax rates and also to fund various capital improvements. As evident with adopted millage
rates during the last three Fiscal Years (see page 170 in Appendix II) as well as this year's recommendation, the
aforementioned action has yielded a louver incidence of property taxation.
A significant factor continuously examined by administration on an annual basis is full-time employees per
thousand population. Sebastian continues to compare quite favorably with other Space Coast and Treasure Coast
communities. However, I must advise to caution when using this benchmarking technique since some
municipalities fund services via an Enterprise Fund rather than a General Fund (general fund serving as the
primary case in Sebastian). For example, a city may finance infrastructure and drainage services via a previously
established water utility enterprise. Finally, Chart IV illustrates the Undesignated General Fund Balance and
Designated Reserves as a percentage of General Fund Expenditures as of September 30, 2003. These charts
reflect a continued trend the administration has encouraged to maintain a healthy Undesignated General Fund
balance. Such trends are indicators of the financial stability of a community.
City of Sebastian General Fund
Expenditures Per Capita (Last Five Fiscal Years)
FY FY FY
Fiscal Year 2001 2002 2003
General Fund General Fund
Expenditures (in millions) 6.938 7.709 8.88
CPI 176,6 178.9 183.3
Population* 16,667 17,167 18,275
A~usted
Budget
FY
2004
9.77
187.6
20,102
Pmposed
Budget
FY
2005
11.121
N/A
22,112
Expendituros Expenditures
Per Capita 416
* Population estimated for FY 2004 and FY 2005.
CHART I
449 486 486 502
General Fund Expenditures Per Capita
(Real Dollars)
60O
50O
400
3O0
200
100
0
2001 2002 2003 2004 2005
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CHARTII
City of Sebastian
General Governmental Expenditures by Function
For the Fiscal Years 1990, 1995, 2000, 2004 Estimated, and 2005 Proposed Budget
FY 1990
General Govemment 906,482
Public Safety 1,372,268
Public Works 1,022,774
Debt Service 19,999
Capital Outlay 659,270
Operating Transfers Out 0
(1)
Estimated
FY 1995 (1) FY 2000 (2) FY 2004 (3)
1,856,873 2,087,382 2,975,462
1,585,901 2,316,796 3,355,506
1,454,962 2,087,873 4,144,752
133,008 364,407 1,739,762
609,079 607,151 294,970
0 2,100,463 2,652,338
Proposed
FY 2005
3,505,884
3,707,379
3,992,721
1,775,817
527,709
4,006,054
3,980,793 5,639,823 9,564,072 15,162,790 17,515,564
(1) Includes General Fund, Special Revenue Funds, and Debt ServiceFund
Funds and Major Equipment Replacement Fund.
(2) Includes General Fund, Special Revenue Funds, and Debt Service Fund
(3) Includes General Fund, Special Revenue Funds (excluding CRA), and Debt Service Fund
(3)
CHART III
General Governmental Expenditures Fiscal
Year 2005 Proposed Budget
Operating Transfers
Out
23 % General Government
Capital Outlay ~__ ~ 20%
Debt Service j/ '~-..
.._Public Safety
10% Public Works 21%
23%
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CHART IV
General Fund Undesignated Fund Balance & Designated
Reserves as of September 30, 2003 and FY 2004/05
Proposed General Fund Expenditures Budget comparison
12,000,000
10,000,000
8,000,000
6,000,000
4,000,000
2,121,746
2,000,000
0
Undesignated Designated General Fund
Fund Balance Reserves Expenditures
As far as additional positions programmed for Fiscal Year 2005, two additional police officers and one part-time
dispatcher to assist the Sebastian Police Department with law enforcement matters are being recommended.
Other resources in this regard will also help with maintaining excellent response times during periods of rapid
growth in our community. One administrative secretary for the Office of the City Attorney has also been
programmed in the budget request to assist the City Attomey's workload, h~ addition, in an effort to respond to
increasing demands associated with the city's expanding parks and recreation efforts, as well as additional
stormwater maintenance needs, two full time additional M~mtenance Worker I positions in the Department of
Public Works, and one full time Maintenance Worker III position in the Stormwater Utihty Division of the
Department of Engineering are being proposed. Over the course of the past three years, full-time positions have
increased by five and part-time positions have increased by two, demonstrating a judicious use of part-time
personnel to meet the city's level of service commitment to its residents.
As briefly reported throughout the year via discussions regarding expanded operations after dedication of the new
Sebastian Municipal Complex, part time personnel resources necessary to accommodate security matters and
visitation at the new city hall facility are to be offered. These include receptionists to be stationed at the first floor
information center, necessary to register visitors, accept mail and other deliveries, as well as to provide overall
helpful customer service accordingly. See page P-1 in the budget document for a five-year summary of personnel
for all funds.
Finally, a recommendation to fund a second engineering inspector position to assist with direction and
implementation of city requirements governing specific construction projects by both the Department of
Engineering and the Stormwater Utility Division will also be considered in Fiscal Year 2005. Such an
arrangement is justified via the rapid growth and construction of homes and commercial facilities resulting from
recent annexations, as well as on vacant properties originally platted by the General Development Corporation
decades ago. Respective considerations for funding an additional Engineering inspector will become available via
future budget amendment exercises.
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BUDGET BY FUNCTION
Planning and Groxvth Management
As reported by the University of Florida Bureau of Economic and Business Research 2003 Estimates of
Population (delivered in the current fiscal year), the City of Sebastian ranks as being one of the top 100 cities in
Florida according to population. In addition, Sebastian is approaching a point in its development evolution
reflecting an approximate "build-out" rate of 55%. As such, the City continues to faces challenges relative to
gro~vth management, as a tremendous ability to grow and develop both in residential and commercially zoned
areas of the community exist. With such dynamics, new commercial and industrial facilities will likely be
proposed in response to respective market demands indicative of an expanding population. Accordingly, it
becomes necessary to continue initiatives to facilitate long-range planning and growth management practices to
help reflect and govern Sebastian's efforts to maintain and support its small town, good quality of life atmosphere.
Pursuant to mandated requirements of the State of Florida Growth Management Act, municipalities are required
to update elements of comprehensive plans, typically every three to five years. Aspects of a new revised plan
represent an opportunity for the City of Sebastian to clarify and reposition scheduled activities, so that all
elements of the Sebastian Comprehensive Plan directly and realistically reflect City Council policies and
directives accordingly. During the current fiscal year, the Department of Growth Management, in conjunction
with the Iler Planning Group of Palm Beach Gardens, Florida initiated tasks associated with revisions and
compilations governing the City of Sebastian's updated Comprehensive Plan. Arrangements are therefore being
made to offer respective draft products and recommendation for both Planning and Zoning Commission and City
Council consideration for adoption in Fiscal Year 2005.
In December 2003, both City Council and the Sebastian Community Redevelopment Agency (CRA) Board of
Directors accepted and adopted an updated community redevelopment master plan to govern long term plans and
schedules to accommodate projects and programs to be implemented in the CRA district. This area now
encompasses both the Sebastian Riverfront Overlay District and, as a result of a recent directive to expand agency
boundaries, parcels affectionately known and referred to as the Sebastian Boulevard Triangle. The overall
objective of this policy is to offer both short and long-term redevelopment related improvements in an area that
has been underachieving relative to economic sustainability and highest and best land use potential.
As a result of the City of Sebastian receiving a unanimous vote from the Florida Historic Preservation Advisory
Board relative to the creation and establishment of two national register historic districts in our community,
including certifications fi:om the United States Department of the Interior recognizing Sebastian Historic District
East (August 2003) and Sebastian Historic District West (January 2004), various policy recomrnendations to
incorporate guidelines for restoring respective properties are to be offered in Fiscal Year 2005. Specific tasks
associated with this arrangement must involve compilation and adoption of respective ordinances, as well as
necessary revisions and incorporations into the Sebastian Land Development Code. Such regulations will govern
requirements for existing facility restorations, as well as possible conditions for future new construction progran~s
tailored specifically to each of the two districts. This exercise will involve a tremendous amount of community
input, with the objective of ensuring community wide acceptance.
Finally, the Department of Growth Management will continue to work closely with the Office of the City
Manager and Sebastian Municipal Airport to direct economic development marketing activities in an effort to
attract additional commercial and industrial base in the community. During the current fiscal year, the Sebastian
Economic Development Strategic Marketing Plan was compiled and accepted via services commissioned by
Orlando area public relations and marketing communications firm Patterson-Bach, Inc. Respective growth
management policies incorporated in the plan will serve as a guide to continue business development and
recmitmant efforts that will compliment and service the increase in residential activities currently being
experienced in Sebastian. In addition, substantive economic development accomplishments will help ensure long-
term economic sufficiency throughout the community.
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Properties and Natural Resources
The highly anticipated Sebastian Municipal Complex currently remains on schedule for formal dedication later
this fall. The project encompasses nearly 10 acres, including the community's first fully functional city hall
facility, expanded police station and a multiple service park that includes various passive and active recreational
amenities that will substantively satisfy respective service provision requirements city wide. As you will recall,
all aforementioned improvements and additions became both politically and financially possible due to the
November 2002 affirmative countywide referendum vote to continue the Discretionary Infrastructure Sales Surtax
Program through 2019. As such, the direction to proceed with revenue bond financing to fund construction
activities will not have any adverse implications to property tax payers in the city. This initiative became
administratively feasible as a result of staff working with a construction management at risk process utilizing both
final architectural and preconstmction spatial analysis documentation in the beginning project implementation
phase. Facilities are to be furnished and computerized in the coming weeks, well in advance of the dedication
ceremony. This approach represents a component of the "turn key" contractual arrangement with Suffolk
Construction, as municipal operations are to begin administration immediately after celebration festivities. Once
relocation into the new city hall building has been completed, the Old Sebastian Elementary School/City Hall
Interior Restoration Program will begin. The General Services Division of the Office of the City Manager is
currently preparing the bid/proposal solicitation process necessary to offer recommendations to City Council
immediately prior to the beginning of Fiscal Year 2005.
The current Fiscal Year marked completion and opening of both the Filbert Street and George Street
neighborhood parks. In addition, boat and fishing pier facilities at the former Rowley parcel east of existing
Riverview Park, as well as various amenities at the Schumann Lake Park recently became available for public use.
All facilities have been very well received in the community, creating a sense of desire for similar improvements
to be initiated throughout other neighborhoods in Sebastian. As such, pursuant to goals and objectives of the
recently adopted parks development plan and capital improvement program, additional construction and
enhancements to both new and existing city-wide park facilities via partnerships with various grant programs, the
Parks and Recreation Impact Fee Fund and other financial resources are to continue in Fiscal Year 2005. Specific
programs for the coming year include development and expansion of Bryant Court and Easy Street Parks, as well
as continued expansion of Riverview Park via substantive improvements to the former Good Guys, Inc. property
acquired by the City of Sebastian in Fiscal Year 2000. Specific enhancements are to include picnic pavilions,
benches, walkway areas and other passive features at scheduled neighborhood parks, while plans are currently
being developed to govern installation of a band shell and splash fountain in the expanded areas of Riverview
Park.
Restoration of the Sebastian Community Center has been substantively completed during the current Fiscal Year
and is once again a fully functional municipal facility that hosts various recreation activities and special events.
Arrangements are now being made to finalize plans to begin a similar improvement program to benefit the
Sebastian Yacht Club. Initially constructed during the late 1950s by the former General Development
Corporation, this facility was dedicated to the City of Sebastian many years later with the condition that it serves
as a multiple purpose recreation building. As was the case with the Community Center, the proposed Yacht Club
Renovation Program will represent the structures first substantive improvement effort, to include various exterior
and interior components. Such enhancements will also greatly benefit program delivery efforts as sponsored and
administered by the Parks and Recreation Division of the Department of Public Works.
Community Safety
The Sebastian Police Department (SPD) has been working diligently to augment both operations and expectations
since the agency received law enforcement accreditation from the cornnnssion for Florida Law Enforcement
Accreditation nearly two years ago. This designation has markedly increased SPD's ability to prevent and control
crime through more effective and efficient delivery of law enforcement services to the community. Primary
reasons for seeking accreditation included: the necessity for SPD to establish goals and objectives with provisions
for periodic updating; constant reevaluation of whether departmental resources are being employed in accordance
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~vith agency goals, objectives and mission; constant reevaluation of departmental policies and procedures as
documented in the department's whtten directive system; to accommodate correction of internal deficiencies and
inefficiencies before they become public problems; and the opportunity to reorganize without the appearance of
personal attacks. Essentially, maintaining accreditation will continue to serve as a yardstick to measure the
effectiveness of SPD's programs and services, augmenting standards and practices agency wide. Such an
arrangement is most appropriate in that growth oriented communities like Sebastian, Florida tend to experience
higher incidence of crime as populations continue to diversify and expand. Standards and performance
measurements resulting from the accreditation process will continue to guide both SPD and city administration in
alleviating such potentially adverse conditions.
Although the City of Sebastian continues to remain as one of the fastest growing municipalities in Florida (ranked
52nd by the University of Florida Bureau of Business and Economic Research Estimated of Population, Census
Summary 2003, Rank of Top 100 Cities in Florida by Percent Population Change, an increase of seven percentage
points above the previous year's position of 59th), crime rates have fortunately remained relatively constant.
Sociological and economic trends suggest that a relationship typically exists between surges of criminal activity
and community growth. ~ais has not at all been the case in the City of Sebastian. As referenced in the Sebastian
Police Department 2003 Annual Report, SPD has been quite successful in providing quality law enforcement
services to the community. Notable statistics reflective of this position include Sebastian's total index crime
clearance rate of 34%, compared to the state average rate of 23%, and Indian River County's rate (collective
average of all agencies and jurisdictions) of 27.28%. Although Sebastian has experienced slight increases in
certain crimes including burglary, theft and sexual assault, incident levels involving vehicle thefts and arson have
remained constant, while decreases in number of aggravated assault were realized in 2003. In addition, one
murder was reported in 2003.
Despite recent policy directives by The School District of Indian River County not to sustain partnership with the
City of Sebastian to continue the School Resources Officer Program, the Fiscal Year 2005 Proposed Budget
recommends continued sponsorship of two officers, one to remain stationed at Pelican Island Elementary School
and the other at Sebastian Elementary School. The encouragement of this program remains indicative of the
philosophy that preventative education for this age group is most effective in preventing long-term juvenile crime,
as well as to instill the importance of community safety and responsibility. Such rationale also justifies both the
Drug Awareness Resistance Education (D.A.R.E.) and Gang Resistance Education and Training (G.R.E.A.T.)
initiatives. Both programs remain very popular among both children and parents and are expected to continue in
Fiscal Year 2005 via assistance fi'om various grant programs sponsored by the United States Department of
Justice.
The Fiscal Year 2005 Proposed Budget also supports the continuation of two additional progressive community
safety programs recently initiated in the community, the SPD K-9 Unit and the Sebastian Truancy Program. The
K-9 initiative became possible last fiscal year as a result of numerous charitable efforts in the community,
including unsolicited seed funds donated by pupils at Pelican Island Elementary School, as well as contributions
from area businesses. Employment of a police K-9 unit will continue to assist officers by conducting extremely
sensitive investigations, including narcotics detection and locating missing persons, as well as to help track
criminal suspects more expeditiously. The Sebastian Truancy Program became possible via funding to The
School District of Indian River County awarded by the Indian River County Children's Services Advisory Board.
A school district employee will therefore continue to manage a booking area for truant youth at the Sebastian
Police Station between the hours of 8:00 a.m. and 4:00 p.m. Monday through Friday. Individuals collected will
ultimately be extradited to proper authorities (i.e. parents, Indian River County Juvenile Court, Indian River
County Jail, etc.).
Finally, due to continued incidences of illegal derelict vessel mooring, speeding and other boating related
problems, waterway enforcement activities remain necessary. As such, SPD will augment implementation of its
waterways safety program, to include increased hours of operation of a new patrol vessel recently purchased via
financial assistance from the Florida Inland Navigation District's Waterways Assistance Grant Program; to both
negotiate waterways as well as to effectively respond to many of the numerous aforementioned violations. In
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essence, this program will continue to promote and encourage boating safety, as well as promote sound
environmental conditions that both residents and visitors have become accustomed.
Transportation
For the sixth consecutive year, the City of Sebastian's assertive street resurfacing program will continue to
expand. During the current Fiscal Year, approximately 4 miles of roads ~vere resurfaced, to mark a total of 76
miles of enhanced streets since the program was initiated in Fiscal Year 2000. Improvements will continue
during Fiscal Year 2005, with paving of approximately 2 additional miles of roadway anticipated. In addition, the
compilation of long term engineering plans to govern ancillary future improvements to Main Street, Easy Street
and other collector type designated thoroughfares are to be completed and presented for City Council review and
consideration. Accordingly, city administration will also continue working to establish a long-term street-
resurfacing program, projected to focus on establishing funding levels and scheduling during the next 10 to 15
years.
Fiscal Year 2003 began with the conclusion of the Florida Department of Transportation (FDOT) Sebastian
United States Highway One (US 1) Improvement Program. First initiated in late 2001, elements of the project
included road resurfacing, bicycle path installation, defined on-street parking, paver brick installation and
sidewalk improvements. This project also yielded a direct funding agreement with FDOT to fund over $300,000
to the City of Sebastian to specifically finance landscaping and a new irrigation system for US 1 (authorized by
City Council in December 2000). These additional enhancements were implemented during the close of this
infrastructure improvement program. In addition, thanks to the efforts of the City of Sebastian working with
District 80 State Representative Stan Mayfield, the incorporation of traffic calming, aesthetically pleasing '~oulb
outs" became an integral component of this project. As FDOT is currently working to initiate other
improvements to US 1 beginning on Hamson Street to continue southbound into unincorporated Indian River
County, applicable coordination efforts will become necessary in 2005.
City adntinistration will continue to program funding for streetscape projects to help maintain public
beautification efforts. In addition, capital improvement programming for sidewalk installation and landscaping
improvements throughout the City will continue, via both short and long term scheduling activities directed by the
Department of Engineering and the Department of Public Works. During the current Fiscal Year, new sidewalk
installation programs have been completed to benefit Barber Street to safely accommodate additional
pupil/pedestrian traffic resulting from Pelican Island Elementary School, Indian River Drive via the Phase 1 of the
Riverview Park Expansion Program, George Street Park, as well as Louisiana Avenue to Cross Street. A
sidewalk installation effort is currently underway at Barber Street north of Sebastian Boulevard that will serve as
a ~valking path directly to the Hardee Park vicinity. Notable locations for additional new sidewalks to be installed
in Fiscal Year 2005 include the remainder of Tulip Drive, Laconia Street and Empire Terrace down Pelican Island
Place to Schumann Drive.
Last year, the City of Sebastian was awarded a $700,000 grant from the State of Florida Small Cities Community
Development Block Grant (CDBG) program to help finance implementation of an aggressive infrastructure
improvement program in the Louisiana Avenue Area. Considered by state officials to be the one "blighted" area
of the community, improvements slated to begin later this fiscal year include drainage enhancements, resurfacing
and possible streetscaping and lighting, as each of these activities have been deemed eligible by the CDBG
program. The Department of Engineering via assistance from WCG Engineering of Vero Beach recently
finalized specific engineering plans to govern these improvements. Earlier this month, the Florida Department of
Community Affairs formerly authorized the Office of the City Manager to engage a bid/proposal solicitation
process as necessary to commission construction activities in the coming weeks. A respective City Council
authorization later this summer will enable project completion in Spring 2005.
Aviation Management
Fiscal Year 2002 adoption of the current Sebastian Municipal Airport (SMA) Master Plan has yielded numerous
successes and accomplishments involving grantsmanship, as well as much needed infrastructure improvements.
CML-10
A substantive accomplishment directed during the current year pursuant to principles and goals of the plan
included specific tasks that resulted in the initiation of construction activities related to the reopening of Runway
9-27. A final stage this project will involve a cooperative effort to relocate both J&S Aviation and the Velocity
Service Center. As both facilities represent direct obstruction to both the east and west sides of the new runway,
grant assistance from the Federal Aviation Administration (FAA) became available to finance respective
transactions, resulting in amicable agreements reached with both companies accordingly. Once these
arrangements have been finalized, Runway 9-27 can be officially opened to air traffic.
The operfmg of Runway 9-27 automatically enables SMA to permanently close existing Runway 13-31. As
referenced in the plan, this action will result in both more commercial and industrial property to continue
development and construction of SMA Coxporate Park West, as well as minimize air traffic over various areas of
Sebastian and Roseland residential neighborhoods. In addition, the old asphalt where Runway 13-31 once existed
will be refurbished into a new entry road, creating access for more additional property to accommodate both
future aviation and non-aviation development.
As the City of Sebastian was successful during the past year in securing grant awards from both the FDOT
Aviation Section and FAA to help finance construction of an airport administration facility and the Sebastian
Police Evidence Compound at SMA, respective construction activities were successfully initiated during the
current Fiscal Year. This project, being implemented via design-build services provided by Holland Builders of
South Florida, Inc. will also include various infrastructure enhancements such as water, sewer and underground
electrical and telephone service lines. As addressed via previous public discussions, this program will also help
set the precedence for relocating the public works compound from the Sebastian Boulevard triangle parcel to a
more compatible area adjacent to this soon to be developed facility. Dedications of both buildings are anticipated
in Spring 2005.
Finally, as new prospective tenants and patrons parmership and frequent SMA, the development and compilation
of an airport reference guide/information package containing information such as sample lease agreements, rates
and charges policy, airport development standards, and general rules and regulations becomes imperative. As
such, SMA staff will be directed to compile materials accorcFmgly. This information will serve useful to new t-
hangar tenants, as well as current and future business owners based at SMA in that education and communication
regarding various nmtters governing in-port operations will be clearing defined and outlined.
Water Management
Last fiscal year marked the completion of the Sebastian Highlands Water Expansion Program. First initiated by
the Indian River County Depam'nent of Utilities several years ago, Phases 3D and 3E were recently concluded,
benefiting residential areas located in the vicinities of Starboard, Scroll, Roulette, Stonecrop Streets and Genesee
Avenue. Since the program's inception, approximately 100 miles of water utility infrastructure has been installed.
However, with additional construction activities currently underway and given the notable condition typically
directed for new subdivisions to provide utility water and sewer services to respective businesses and
homeowners, it remains imperative that the City of Sebastian maintains a positive and productive working
relationship with the Indian River County Department of Utilities.
In response to the need to comprehensively address and implement long-term solutions to community drainage
and other stormwater related problems, City Council established a stormwater utility that levies an annual fee on a
per unit/property basis throughout the community. Since the inception of fee collection in Fiscal Year 2002, the
City has received $2,172,743 and estimates to receive approximately $804,980 in 2005. Up to 20% of these funds
are utilized for maintaining the existing stormwater system, with the remainder to help finance best practice
oriented projects as referenced in the Sebastian Stormwater Utility Master Plan as adopted last year.
Earlier this fiscal year, the City of Sebastian was successful in securing the community's first ever revenue bond
dedicated specifically to finance large-scale comprehensive stormwater utility improvements. This authorization
yielded an initial $5.6 million commitment to help finance capital improvement programs that govern
implementation of a series of projects designed to better facilitate drainage flow dynamics citywide. Such efforts
CML- 11
include the implementation of stormwater improvements for Periwinkle Drive, Main Street Twin Ditch Program
and creation of expanded stormwater capacity in the Collier Creek Waterway north of Sebastian
Boulevard/County Road 512. City Council's recent authorization to commission engineering design activities for
these and other related improvement programs will enable construction scope and technique options to be offered
publicly in Fiscal Year 2005.
Human Resources
Currently, there are a total of 186 men and women who serve the City of Sebastian in an official employment
capacity, 140 regular full-time employees and 46 part-time and seasonal employees working 71 different jobs.
The average age of our employees is 48 years. Our employees range in age from 16 years to 84 years. Minorities
make up approximately 13% of the city's work force and 36 % are women.
In the current year-to-date, personnel actions have resulted in 10 separations and 10 replacements. Currently,
approxin~ately 65% of the city's work force are Sebastian residents and about 70% of all new hires reside in our
community.
Length of tenure of men and women who come to work for the city tends to vary. The average length of
employment for regular reporting full-time employees is approximately 10 years with a turnover rote of 8%.
The current fiscal year established the creation and function of the important new position of Building Plans
Examiner. The Building Plans Examiner's core responsibility involves analysis and management of construction
plan reviews, as well as assisting building permitting and inspection practices comprehensively, including
interpreting plans and advising permit applicants to ensure adherence to applicable local, regional, state and
national building and fire codes.
As the Indian River County Board of County Commissioners recently issued a policy directive to provide
recreational services solely in the unincorporated areas of Indian River County, the City of Sebastian will remain
faced with the challenge of cost effectively providing additional resources to enable substantive expansion of
parks and recreation programs in the community. As such, the current fiscal year budget proposes a
reclassification of an existing recreation leader position to that of a recreation supervisor. A recreation supervisor
will not only maintain various duties and responsibilities of a recreation leader, but will also direct projects and
programs in other areas of the city, including more potential supervision of employees based at the Sebastian
Community Center, the Sebastian Skate Facility, as well as such for other future recreation related initiatives.
Other jobs to be considered for creation in Fiscal Year 2005 include a second engineering inspector. In June
2004, City Council authorized an adjustment to respective inspection fees more consistent with average rates
throughout both the Space and Treasure Coast regions of Florida. Another primary rationale for respective
recommendations is to maintain this services while concurrently covering costs accordingly. Revenues realized
from the aforementioned fee increase will finance necessary personnel costs without adverse in, pacts to other city
resources. An additional engineering inspector will also assist the Department of Engineering by providing
guidance and direction to both city crews and private contractors relative to various sloping, stormwater and other
applicable field requirements. Recommendations to fund this position will be offered publicly during a future
quarterly budget adjustment exercise.
Early Fiscal Year 2004 began with the amicable execution of a new multiple year agreement between the City of
Sebastian and Communications Workers of America (CWA- Local 3180). This contract continues to govern
both wage and fringe benefit guidelines to all non-exempt, non-uniform employees working in various
departments. A similar exercise is currently underway between senior management staff and representatives of
the Sebastian Chapter of the Coastal Florida Police Benevolent Association (PBA). This process becomes
necessary at this time because the existing PBA contract is scheduled to expire September 30, 2004. Both parties
are therefore working diligently and amicably to reach an agreement in advance of the expiration date, so as to
incorporate respective financial arrangements via applicable budget allocation practices. As such, both the Office
CML-12
of the City Manager and the Department of Human Resources renaain confident that a newly proposed three-year
agreement will be presented for City Council review and consideration in September 2004.
Intergovernmental Relations
The City of Sebastian continues to build its successful record of working with various state and federal entities for
assistance in numerous matters, specifically procurement of several grants and financial allocations directly to our
community totaling $7,941,436 over the past five fiscal years. We have enjoyed another very busy and successful
year of intergovernmental cooperation spearheaded under the leadership of the Sebastian City Council. Given the
success resulting from respective efforts, the City of Sebastian will work to continue its assertive grant
procurement program, as numerous projects ranging from those related to parks and recreation, airport
improvements, facility restoration and transportation are to be implemented as financially efficient as possible.
Generally speaking, city administration will be able to continue employing its acumen relative to build'mg solid
intergovernmental relationships, enabling continued success in securing future grants fi.om the FAA, FDOT and
various other state and federal agencies.
As mentioned in the Properties and National Resources section of this report, the City of Sebastian will soon
initiate an interior restoration program to offer much needed enhancements inside the Old Sebastian Elementary
School/City Hall facility. This effort becomes possible as a result of the community having been awarded a
$250,000 grant in 2002 from the State of Florida Bureau of Historic Preservation Special Category Grant
Program. This accomplishment was directly attributable to the property's successful listing on the National
Register of Historic Places. Construction drawings were recently completed and delivered by Vero Beach based
architect John Dean, enabling the General Services Administration Division of the Office of the City Manager to
direct a bid/proposal solicitation process necessary to commission a construction firm to assist the city with
project implementation. Respective recommendations are to be presented publicly for City Council review and
consideration in early Fall 2004. Actual restoration activities are therefore anticipated to begin just prior to all
staff and offices currently housed in the facility relocating to the New Sebastian City Hall.
Last year, the City of Sebastian engaged a parmership with the St. John's River Water Management District
(SJRWMD) that initiated construction of the Sebastian Stormwater Passive Park. Situated on approximately 166
acres of land originally slated for residential development, this innovative project will greatly assist our efforts to
alleviate numerous drainage problems that have plagued the community for many years. This program became
possible as a result of a multi~million dollar federal appropriation to the agency to implement various
environmental enhancement projects throughout Central Florida. As referenced in the stormwater master plan,
the City of Sebastian will assume management and maintenance responsibilities after construction has been
completed, and when the facility is certified as fully functional. Both the City of Sebastian and SJRWMD are
preparing for the facility to be publicly dedicated in 2006.
In August 2000, City Council authorized a $150,000 grant agreement with SJRWMD to finance compilation,
adoption and delivery of a stormwater master plan to outline specific projects and programs indicative of drainage
improvements in the community, as well as numerous state and federal compliance issues. Soon after City
Council's adoption of the plan last year, SJRWMD also offered its endomement and support to proceed with the
aforementioned capital improvement program. This accomplishment provided not only direction to proceed with
permitting and construction activities, but also enables the City of Sebastian to position itself as one of the first
communities to meet many of the new guidelines and standards directed at both the state and federal level.
Notable requirements in this regard include enhancements to infrastructure improvements to more efficiently
direct movement of stormwater, as well as future reductions in adverse runoff into the Indian River Lagoon and
St. Sebastian River.
CML-13
Summary
There are a lot of numbers, indicators, projections, charts and graphs in this budget document. Rightfully so,
being that this budget reflects Sebastian's vision and focus on improving the quality of life for our citizens,
businesses, and visitors respectively. This budget reflects community values, goals, objectives, and ideas.
The Proposed Fiscal Year 2005 Budget continues to represent the character of a city whose unique identity
distinguishes itself from other geographic areas of both Indian River County and throughout the Treasure Coast.
City administration began finalizing its recommendations for next year's budget with 75% of the current fiscal
year completed and 71% of the approved budget expended and 79% of the anticipated revenues collected. The
projected General Fund Undesignated Fund Balance remains healthy, in that it represents an amount equal to
17.2% of the General Fund expenditure budget.
Fiscal Year 2005 will mark the sixth consecutive year of administering a performance budget. This budget
document contains two additional critical sections indicative of performance measurement, the accomplishment
segment and performance indicator section for departments and divisions. However, make no mistake, this is a
continuous process, as more work is required to truly solidify our belief that we are on the right track.
Total local millage will remain constant. Total appropriation for all funds is recommended to be $21,728,956. As
such, the overall Fiscal Year 2005 Proposed Budget is financially sound and delivers services our residents have
come to expect:
FY 2004 FY 2005
Amended Recommended Dollar Percentage
Budget Budget Change Change
General Fund $ 9,770,357 $ 11,121,267 $ 1,350,910 13.83%
Special Revenue Funds 4,750,130 4,918,480 168,350 3.54%
Debt Service Fund 1,491,107 1,475,817 (15,290) -1.03%
Capital Projects Funds 9,616,266 2,383,523 (7,232,743) -75.21%
Golf Course Fund 1,554,611 1,554,614 3 0.00%
Airport Fund 257,949 275,255 17,306 6.71%
TOTAL $ 27,440,420 $ 21,728,956 $ (5,711,464) -20.81%
The Sebastian Management Team looks forward to working with the City Council during the upcoming budget
workshop and public hearings, as well as welcomes the opportunity to address questions and concerns
accordingly. In summary, the Fiscal Year 2005 Proposed Budget outlines and supports the city's good financial
position; further expands city-wide beautification; continues attention to preserving and enhancing our
community's small town atmosphere; encourages conservation initiatives; supportive of expanding private/public
partnerships and economic development.
A special and very personal thanks goes out to the Management Team who assisted the Office of the City
Manager in preparing this year's budget submission, including staff members from the Department of Finance, as
well as department directors who contributed invaluably in preparing the budget document. Last year, we
submitted a more performance-oriented budget and this year we will be able to continue to factually see how the
city is doing. As stated in previous years budget transmittal letters, we must operate on the principle that if you
can't measure output, you can't improve it. Our efforts to more thoroughly bench mark municipal services as
well as highlight both performance indicators and accomplishments continues to improve and we hope the city
and the general public will avail themselves of the many facts and figures contained in this budget document so
CML-14
that we can better meet the challenges and expectations of our residents. The city's administration and
organization are up to the challenge and we look forward to another productive year for our community.
City Manager
CML-15
CITY OF
HOME OF PELICAN ISLAND
This Page Intentionally Left Blank
CML-16
TOTAL BUDGET SUMMARY
INTRODUCTION
The annual budget for the City of Sebastian is divided into four major components, which include ail
appropriations for the city. The total budget, including all four components, is $21,728,956. The four
components include the following:
· Operating Budget: The operating budget finances the day-to day provision of city services. The
budgeted amount for Fiscal Year 2004/05 is $17,298,393.
· Capital Projects Budget: The Capital Projects budget funds the construction of city facilities, such as
roads, drainage, and parks projects. The budgeted amount for Fiscal Year 2004/05 is $2,383,523.
· Debt Service Budget: The debt service budget funds scheduled debt service payments for city's
bonded debts. The budgeted amount for Fiscal Year 2004/05 is $1,475,817.
· Contingency/Reserve: The contingency/reserve appropriation, which is made up of fund reserves and
is available to cover emergency expenses or revenue shortage. The contingency/reserve budget for
Fiscal Year 2004/05 totals $571,223.
The percentages of each component of the total budget are presented in the graph below.
City of Sebastian, Florida
FY 2004/05 Total Appropriations
$21,728,956
Contingency
Debt Service_ 2.63%
6.79% "~.
Capital
Projects
10.97%
Operating
79.61%
ICITY OF SEBASTIAN, FLORIDA 2004/2005 ANNUAL BUDGETI
FY 2004/05 TOTAL BUDGET FOR ALL FUNDS
Estimated Revenues:
Taxes:
Ad Valorem
Sales and Use Taxes
Utility Service
Licenses and Permits
Intergovernmental Revenue
Charges For Services
Fines and Forfeitures
Franchise Fees
Assessment
Miscellaneous Revenue
Total Estimated Revenues
Transfers-In *
Cash Balances Brought Forward
Total Estimated Revenues,
Balances and Transfers
SPECIAL DEBT
GENERAL REVENUE SERVICE
FUND FUNDS FUNDS
CAPITAL
PROJECTS ENTERPRISE ALL
FUNDS FUNDS FUNDS
$ 3,744,564 $ $ $ $
3,000,000
1,978,986
1,317,494
1,929,834
174,937
118,615
844,293
685,000
5,000
804,980
423,500
352,790
1,783,909
$ 3,744,564
3,000,000
1,978,986
1,317,494
2,967,624
1,958,846
123,615
844,293
804,980
617~I2
168,591 3,301 22,020
$10,277,314 $4,918,480 $ 3,301 $ 352,790 $ 1,805,929 $ 17,357,814
527,828 1,472,516 2,030,733 4,031,077
316,125 23,940 340,065
$11,121,267 $4,918,480 $1,475,817 $ 2,383,523 $ 1,829,869 $ 21,728,956
Expenditures/Expenses:
General Government $ 2,723,711 $ 300 $ $ $ 2,724,011
Public Safety 4,571,364 10,000 40,000 4,621,364
Physical Environment 1,187,595 3,500 185,580 1,376,675
Transportation 1,702,228 249,129 1,614,250 234,173 3,799,780
Econorrdc Environment
Culture and Recreation 936,369 389,000 1,233,830 2,559,199
Debt Service 300,000 1,475,217 154,693 306,690 2,236,600
TotalExpenditures/Expenses $11,121,267 $ 562,629 $1,475,517 $ 2,383,523 $ 1,774,693 $ 17,317,629
Transfers-Out * 4,006,054 3,750 4,009,804
Reserves 349,797 51,426 401,223
Total Expenditures/Expenses,
Transfers and Reserves $11,121,267 $4,918,480 $1,475,517 $ 2,383,523 $ 1,829,869 $ 21,728,656
*The difference between the transfers-in and the transfers-out represents a transfer from the Cemetry Trust Fund to the General
Fund. The Cemetery Trust Fund is not a budgeted fund and therefore is not included in the FY 2004/05 annual budget.
2
[ciTY OF SEBASTIAN, FLO DA 2004/2005 ANNUAL BUDGETI
SUMMARY OF REVENUES
Total revenues available to the city in FY 2004/05 from all sources are estimated at $21,728,956. As
illustrated in the graph below, tax revenues make up approximately 40% of total budgeted revenues. Tax
revenues include ad valorem taxes, discretionary sales tax, and utility service tax. Intergovernmental
revenues make up an additional 13.66% of revenues. These are comprised of state shared revenues and
federal grants, state grants, and local grants. Charges for services represent and additional 9.01% of
revenues, and are generated mainly by the enterprise activities of the city.
City of Sebastian, Florida
Total Budgeted Revenue by Sources
FY 2004/05
Cash Forward
Transfers in 1.57%
18.55%
Miscellaneous ] /
1.18% ",,, ~ Taxes 40.15%
Impact Fee 1.66%--~~~
Assessment 3.7% ~-
Franchise Fees ~
3.89%
Fines 0.57%~ ,,~ , ,
,/' I ~ Licenses & Permits
Charges for /" Inter-governmental 6.06%
Services 9.01% Revenues 13.66%
The table presented below provides a summary of the changes in the FY 2004/05 revenues compared to the
FY 2003/04 budget. Transfers-in has an increase of approximately 60% mainly due to increase in capital
projects funding and debt service payment based on debt schedule. Cash forward has a decrease of
approximately 36% mainly due to increase in tax revenues, which reduce the needs from fund balance
appropriation.
Total Budgeted Revenue
Actual Actual Budget Budget Increase % Increase/]
FY 2001/02 FY 2002/03 FY 2003/04 FY 2004/05 (Decrease) Decrease
/
Taxes $ 6,806,908 $ 7,325,932
Licenses and Penuits 578,695 878,097
Intergovernmental Revenue 2,262,514 1,785,237
Charges For Services l;845,211 1,683,869
Fines and Forfeitures 127,027 119,752
Franchise Fees 766,901 756,194
Stormwater Assessment 823,349 792,018
Recreation Impact Fee 255,775 395,850
Miscellaneous Revenue 389,368 376,785
Total Operating revenuesI * 13,855,748
Debt Proceeds
Capital Contribution 264,772
Transfers-In 2,009,173
Cash Forward
Total Revenues I $ 16,129,693
$ 7,605,289 $ 8,723,550 $ 1,118,261 14.70%
1,051,956 1,317,494 265,538 25.24%
2,643,654 2,967,624 323,970 12.25%
1,877,272 1,958,846 81,574 4.35%
133,064 123,615 (9,449) -7.10%
748,840 844,293 95,453 12.75%
772,781 804,980 32,199 4.17%
286,010 360,000 73,990 25.87%
266,254 257,412 (8,842) -3.32%
$ 14,113,734 $ 15,385,120 $ 17,357,814 $ 1,972,694 12.82%I
9,500,000 7,966,167 (7,966,167) -100.00%
1,149,437 0.00%
3,526,908 2,519,623 4,031,077 1,511,454 59.99%
533,543 340,065 (193,478) -36.26%
$ 28,290,079 $ 26,404,453 $ 21,728,956 $ (4,675,497) -17.71%I
The following is an overview and analysis of all the major revenue sources for the city. The overview
provides a description of the revenue, the authority to collect such revenue. The analysis provides up to ten
years trend for each major revenue source.
Taxes
Ad Valorem Taxes
Florida Statutes provide the authority for municipal governments to adjust their property tax rates. Article 7
of the Florida Constitution allows municipalities to levy property taxes (section 9), creates the homestead
exemption (section 6) and exempts motor vehicles (automobiles, boats, and mobile homes) fi'om property
taxation (sectionl). The value of property is determined by the County Property Appraiser (Florida Statute
192.042). The Property Appraiser assesses each property within the County for that property's value in its
highest and best use. Any applicable exemptions are deducted fi.om this total to arrive at the taxable value.
Millage rates are charged against the taxable value to arrive at the total tax on each parcel. One mill equals a
$1 tax for each $1,000 of taxable value. Due to discounts, non-payments and possible Value Adjustment
Board changes, it is prudent to budget at less than 100% of assessed property tax revenue. Flohda Statute
200.065(2)(a) 1 requires cities to budget at lease 95% of taxable value. In FY 2004/05 the city has budgeted
at 95%, or $3,744,564.
Ad valorem taxes, or property taxes, provide approximately 17.23% of the city's total revenues. The ad
valorem taxes are recorded in the city's general fund. The graphs below illustrate a significant increase in ad
valorem revenues and property value over the last several years. The rise of ad valorem tax revenue have
been generated largely by increase in property value, as millage rate has been generally remained unchanged
or have declined over that period. A summary of city's millage rates since 1996 is located in the schedule
section of this document on page 191.
m $4
-- $2
~ $1
$0
City of Sebastian, Florida
Ad Valorem Revenues
$1,000
$80O
$600
City of Sebastian, Florida
Taxable Property Values
$400
$2O0
$o
4
SEBASTIAN, FLORIDA 2004/2005 ANNUAL BUr GETI
Utility Services Tax
Utility Services Tax is a tax levied on purchases of electricity, water, and LP gas services on customers
within the city limits. A rate of 10% of the monthly purchase price is applied for such services. Tax is
collected per Florida Statute 166.231 and city Code of Ordinances Sec. 94-26. Majority part of the Utility
Services Taxes is from Electric Utility Service Tax. For FY 2004/05, $1,022,000 is estimated to be received
based on trend analysis. The Utility Services Tax revenues are recorded in the General Fund. It provides
approximately 9.1% of the city's total revenues. The graph below illustrates a steady increase in Utility
Services Tax, which is population driven. The significant increase in revenue from FY 1999 to FY 2000 is
due to the removal of the $2.50 Utility Services Tax cap by the City Council.
City of Sebastian, Florida
Utility Services Taxe
I1,500,000
1,250,000
1.,000,000
$750,00O
$500,000
$25O,OOO
$0
The Communication Service Tax replaced the franchise fee for dealers of communications services
(including, but not limited to, phone and cable TV services). The tax in the city is 5% of the sales price on all
taxable sales of communication services provided within the municipality. The revenue estimate for FY
2004/05 is $728,812, which is provided by the Legislative Committee on Intergovernmental Relations
(LCIR). The Communication Service Tax is recorded in the city's general fund.
Discretionary Sales Tax
The discretionary sales tax is a seventh-cent or an additional one-cent sales tax levied by Indian River
County. Indian River County voters passed the Optional One-cent Sales Tax in March 1989 to be used for
infrastructure needs of the County. The tax is effective for a fifteen-year period. In November of 2002, an
extension was approved by voter referendum to extend the Optional One-Cent Sales Tax another fifteen
years until December 31, 2019. The tax funds are distributed to participating cities within the County on a
percentage basis determined by the city's population. The city receives the monthly distribution
approximately two months after the retail sales take place. For FY 2004/05, $2,250,000 is estimated to be
received based on the estimate provided by the Legislative Committee on Intergovernmental Relations
(LCIR). Which is 4.7% increase from the current collection level. The Discretionary Sales Tax revenues are
recorded in a special revenue fund. The Discretionary Sales Tax provides approximately 10.35% of the
city's total projected revenues. The funds can only be used to finance, plan, and construct infrastructure, land
acquisition for recreation or preservation, and land improvement. Therefore reducing the burden of such
costs on ad valorem taxes.
]CITY OF SEBASTIAN, FLOmr A 2004/2005 ANNUAL SUI GETI
The graph below illustrates a steady increase in Optional One-Cent Sales Tax, which is population driven.
$2,500,000
$2,000,000
$1,SO0,OO0
$1,000,000
$500,000
$0
City of Sebastian, Florida
Discretionary Sales Tax
FY FY FY FY FY FY FY
1999 2000 2001 2002 2003 2004 2005
Local Option Gas Tax
The Local Option Gas Tax is a six-cent per gallon tax levied by Indian River County. The tax funds are
distributed to participating cities within the County on a percentage basis determined by the city's population
and amount of annual transportation-type expenditures. For FY 2004/05, $750,000 is estimated to be
received based on the anticipated increase in population and transportation related expenditures. The Local
Option Gas Tax revenues are recorded in a special revenue fund, which provides approximately 3.5% of the
city's total projected revenues. The revenue is restricted for use in transportation projects, thus reducing the
burden of such costs on ad valorem taxes. The graph below illustrates a steady increase in Local Option Gas
Tax.
$800,000
$600,000
$400,000
$200,000
$0
City of Sebastian, Florida
Local Option Gas Tax
FY FY FY FY FY FY FY
1999 2000 2001 2002 2003 2004 2005
FRANCHISE FEES
Franchise fees are paid by utility providers (electricity, solid waste) for their use of city streets and property
in providing their services. The franchise fee is 6% of utility provider's gross receipts. Majority part of the
city's franchise fees revenues comes from electricity franchise fees. Franchise fees have grown along with
population over the last few years, and should continue for the future. For FY 2004/05, $844,293 is budgeted
for franchise fees revenues, which represent an increase of 5% from FY 2003/04. The franchise fee revenues
are recorded in the General Fund. It provides approximately 3.9% of the city's total revenues.
!CIT 0r SEBASTIAN, FLO DA 2004/2005 ANNUAL BUVGETI
The graph below illustrates a steady increase in electric franchise fees, which is population driven.
City of Sebastian, Florida
Electric Franchise Fees
$i,000,000
$750,000
$500,000
$250,000
$o
1NTERGOVERNMENTALREVENUES
Local Half-Cent Sales Tax
Sales Tax, pursuant to Chapter 212 Florida Statutes, are collected by businesses and remitted to the State of
Florida. In 1982, the Florida Legislature created the "Local Government Half-Cent Sales Tax Fund"
program. The program is administered by the Florida Department of Revenue. Monies in this trust fund are
distributed monthly to eligible counties and municipalities. The city receives the monthly distribution
approximately two months after the retail sales take place. Each June, the Legislative Committee on
Intergovernmental Relations (LCIR) provides a forecast of the estimated sales tax distribution. As part of the
Half-Cent Sales Tax program, the Florida Legislature earmarks a percentage of the State sales tax collected
in each county for distribution to cities in that county according to a population based formula (Florida
Statute 218.61). As a result of recent legislation (HB 113-A), effective July 1, 2004 the pementage of sales
tax revenue allocated for distribution to cities will be reduced from 9.653% to 8.814%. Under the legislation,
cities are supposed to be "held harmless" by a corresponding increase in Municipal Revenue Sharing.
The Local Half-Cent Sales Tax is recorded in the city's general fund. It provides approximately 5.6% of the
city's total revenues. The graph below illustrates a significant increase in the Local Half-Cent Sales Tax
revenue from FY 1997 through FY 2005. The anticipated revenue for FY 2005 is based on the forecast
provided by the Legislative Committee on Intergovernmental Relations (LCIR). The revenue estimate
reflects the authorized changes in the State's sales tax share of the Local Government Half-Cent Sales Tax
Program that are incorporated within Chapter 2003-402, L.O.F (Laws of Florida) and Chapter 2003-404,
L.O.F.
City of Sebastian, Florida
Local Half-Cent Sales Tax
$1,500,000
$1,000,000
$500,000
$0
7
CHARGES FOR SERVICES
Building Department Revenues
Building Department is part of the city's General Fund operation. Major part of the Building Department
Revenue sources is building permit fees. The low interest rate environment and new annexations over the
past few years have caused a substantial increase in citywide building activity. The trend of strong Building
Department revenues should continue as the city is experiencing strong population growth. The graph below
illustrates a significant increase in the building permit fees from FY 1997 through FY 2004. For FY 2005,
building permit fees are estimated to be approximately $670,000, which is 10% lower than current year
estimated collection level. The decrease in revenue estimate is mainly due to the fact that building activities
are very sensitive to economic changes, and this type of revenues can quickly decline if there is a downturn
in the economy. Building Department revenues are continuously monitored; any adjustments to reflect
economic changes shall be made during the budget year.
City of Sebastian, Florida
Building Permit Fees
$800,000
$600,000
$400,000
$200,000
$0
ASSESSMENT
Ston~water Assessment Revenues
City of Sebastian assesses city residents Stormwater Utility Fees for the purpose of managing the city's
stormwater system starting Fiscal Year 2002. The fee is based on a single residential ERU in the amount of
$4.00 per month, or $48.00 per year (City Ordinance O-01-16 and O-04-15). This revenue source is used to
provide a dedicated funding source for the purpose of managing the city's stormwater system, to prepare,
construct and manage betterments and improvements to the stormwater system, to regulate the use of the
stormwater system, and perform routine maintenance and minor improvements. Revenue estimate is based
on actual residential ERU as of August 31st each year. For FY 2004/05, the revenue is estimated to be
$804,980. This represents a 4.2% increase from FY 2003/04, primarily due to increase in new home
constructions experienced in the city. The Stormwater Utility Fees revenues are recorded in the Special
Revenue Fund. It provides approximately 3.7% of the city's total revenues.
The graph below illustrates a steady increase in Stormwater Utility Fees, which is population driven.
$850,000
$800,000
$750,000
$700,000
$650,000
City of Sebastian, Florida
Stormwater Utility Fees
FY 2002 FY 2003 FY 2004 FY 2005
SUMMARY OF APPROPRIATIONS
City services are provided through City Council, three charter officers, twenty-one operating
departments/divisions (excluding golf course and airport administration), and are all supported by the
General Fund. The Exhibit S-1 on page 10 compares the revised General Fund departmental expenditure
budget for the FY 2003/04 with the approved expenditure budget for FY 2004/05.
Total increase of 15.4% for the General Fund represents increase of six full-time and three part-time
positions, health insurance premiums increase, annual salary increases, as well as increase in vehicle
fuel costs.
City Attorney increase of 30.43% provides for one full-time administrative assistant position.
City Manager increase of 10.05% provides for two part-time receptionists.
Police Special Operations is a new division representing 100% increase. All officers in this division
are transferred from Police Road Patrol Division. The increase is corresponded by a decrease in
Police Road Patrol Division approved budget.
Stormwater Utility Division increase of 12.15% provides for one full-time maintenance worker
position, health insurance premiums increase, annual salary increases, as well as programmed capital
lease.
Roads mad Maintenance increase of 12.44% provides for one full-time maintenance worker position,
health insurance premiums increase, annual salary increases, as well as vehicle fuel costs increase.
ca Parks and Recreation increase of 25.16% provides for two full-time maintenance worker positions,
health insurance premiums increase, annual salary increases, as well as vehicle fuel costs increase.
ca Non-deparmaental increase of 60.99% provides for general liability insurance premiums increase,
establishment of General Fund contingency fund based on the city's financial policy requirement, and
the increase in the Community Redevelopment Agency tax increment payment.
[CITY OF SEBASTIAN, FLORIDA 2004/2005 ANNUAL BUDGET[
Exhibit S-1
Appropriation Comparison By Department/Division
General Fund
Org FY 01/02
Code Description Actual
010001 City Council $ 37,859
010005 City Manager 273,669
010009 City Clerk 272,884
010010 City Attorney 114,140
010020 Finance 354,044
010021 Management Information Svs N/A
010035 Hman Resources 170,099
010040 Police Special Operations N/A
010041 Police Administration 140,470
010042 Police School Resource 98,820
010043 Police Patrol Division 1,212,934
010044 Community Policing Unit 101,050
010045 Code Enforcement Division 89,010
010046 Professional Standards N/A
010047 Police Detective Division 394,683
010048 Police Support Services 203,686
010049 Police Dispatch Unit 308,567
010051 Engineering 323,195
010053 Stormwater Utility N/A
010052 Roads and M~(mtenance 1,286,119
010054 Garage 142,443
010057 Parks and Recreation 613,506
010059 Cemetery 87,866
010080 Growth Management 218,274
010085 Building Department 343,932
010099 Non-Departmental 813,053
FY 02/03
Actual
$ 44,532
301,241
253,320
123,787
321,887
102,473
192,027
N/A
164,397
119,631
1,597,915
127,839
89,429
N/A
423,792
274,908
360,492
416,890
813,907
853,688
161,850
672,179
113,650
209,351
408.937
734,148
FY 04/05 %
FY 03/04 Adopted Increase Increase
Budget Budget (Decease) (Decrease)
$ 37,440 $ 42,278 $ 4,838 12.92%
338,004 371,971 33,967 10.05%
285,398 307,776 22,378 7.84%
135,303 176,469 41,166 30.43%
345,884 369,600 23,716 6.86%
107,941 135,307 27,366 25.35%
195,552 209,884 14,332 7.33%
N/A 283,878 283,878 100.00%
298,935 305,090 6,155 2.06%
129,014 164,889 35,875 27.81%
1,753,832 1,737,847 (15,985) -0.91%
141,252 144,347 3,095 2.19%
100,169 115,611 15,442 15.42%
86,391 92,959 6,568 7.60%
407,653 466,464 58,811 14.43%
258,943 275,753 16,810 6.49%
365,089 422,701 57,612 15.78%
489,161 482,750 (6,411) -1.31%
931,075 1,044,205 113,130 12.15%
913,343 1,026,990 113,647 12.44%
161,935 192,488 30,553 18.87%
748,156 936,369 188,213 25.16%
137,610 I43,390 5,780 4.20%
235,470 256,829 21,359 9.07%
500,168 561,825 61,657 12.33%
530,225 853,597 323,372 60.99%
TotalGeneralFund Expenditures $ 7,600,303 $ 8,882,269 $ 9,633,943 $11,121,267 $ 1,487,324 15.44%
10
IClTY OF SEBASTIAN, FLORIDA 2004/2005 ANNUAL BUDGETI
Exhibit S-2 compares the revised General Fund expenditure by category budget for FY 2003/04 with the
approved expenditure budget for FY 2004/05.
Salaries and benefits increase reflects cost increases associated with the addition of six full-time and
three part-time positions, health insurance premium increases, as well as annual salary increases per
contracts.
Operating expenditures increase mainly due to vehicle fuel cost increase.
[] Capital outlay increase mainly due to a capital lease for stormwater equipment as well as new
emergency vehicles for the police officers.
:a The increase in contingency is due to the establishment of required contingency fund based on city's
adopted financial policy. The contingency established for FY 2003/04 was completely utilized for
emergency situation during the first six months of opm'ation.
Exhibit S-2
Appropriation Comparison By Category
General Fund
FY 01/02
By Major Category Actual
FY 04/05 %
FY 02/03 FY 03/04 Adopted Increase Increase
Actual Budget Budget {Decease} lDecrease~
Salaries and Benefits $ 5,766,002 $ 6,561,859 $ 7,585,114 $ 8,503,753 $ 918,639 12.11%
Operating Expenditures 1,339,355 1,527,456 1,744,562 1,919,805 175,243 10.05%
Capital Outlays 344,091 508,755 300,267 527,709 227,442 75.75%
Debt Service 35,855 0.00%
Grants and Aids 15,000 200 4,000 (4,000) -100.00%
Interfund Transfers Out 100,000 284,000 0.00%
Contingency 170,000 170,000 100.00%
Total $ 7,600,303 $ 8,882,269 $ 9,633,943 $ 11,121,267 $ 1,487,324 15.44%
11
Exhibit S-3 compares the revised total expenditure budget for FY 2003/04 with the approved expenditure
budget by fund for FY 2004/05.
Exhibit S-3
Total Budget Comparison By Fund
FY 01/02 FY 02/03
Actual Actual FY 04/05 %
Expenditures/ Expenditures/ FY 03/04 Adopted Increase Increase
Fund name Expenses Expenses Budget Budget (Decease) (Decrease)
General Fund $ 7,600,303 $ 8,882,269 $ 9,633,943 $ 11,121,267 $ 1,487,324 15.44%
Special Revenue Funds
Community Development Block Grant
Local Option Gas Tax
Discretionary Sales Tax
Recreation Impact Fee (1)
Stormwater Utility Fee Fund
Law Enforcement Forfeiture Fund (2)
G.R.E.A.T Program Fund (3)
700,000 685,000 (15,000) -2.14%
650,072 700,281 716,773 762,000 45,227 6.31%
1,626,320 2,210,565 2,073,208 2,265,000 191,792 9.25%
190,000 288,963 364,500 75,537 26.14%
64,869 164,470 785,879 831,980 46,101 5.87%
16,630 19,581 12,627 10,000 (2,627) -20.80%
10,787 9,529 9,700 (9,700) -100.00%
Debt Service Funds
Special Assessment Revenue Bonds (4)
Discretionary Sales Surtax Revenue Bonds
Stormwater Utility Revenue Bunds
64,567 64,541 82,238 (82,238) -100.00%
686,158 969,482 1,033,844 64,362 6.64%
439,387 441,973 2,586 0.59%
Capital Project Funds (5)
2,330,630 4,079,118 9,616,266 2,383,523 (7,232,743) -75.21%
Enterprise Funds
Golf Course Fund
Airport Fund
1,393,551 1,363,359 1,554,611 1,554,614 3 0.00%
283,726 315,941 257,949 275,255 17,306 6.71%
Total All Funds
$ 14,041,455 $ 18,685,812 $ 27,141,026 $ 21,728,956 $ (5,412,070) -19.94%
(1) Recreation Impact Fee Fund increase due to the expected area growth.
(2) Law Enforcement Forfeiture Fund decrease due to revenue information not available at the time of budget preparation.
Budget adjustment will be made during the budget implementation stage.
(3) G.R.E.A.T. Program Fund decrease due to revenue inforrnation not available at the time of budget preparation. Budget
adjustment will be made during the budget implementation stage.
(4) Special Assessment Revenue Bonds Fund decrease due to the debt payoff during FY 2003/04.
(5) Capital Project Funds decrease due to the construction of City Hall Complex project in FY 2003/04. The majority of the
project is expected to be complete in FY 2003/04.
12
1 ii¥ OF SEBASTIAN, FLomDA 2°°4i~005 ~NUA~ ~GEq
FUND BALANCE COMPARISON AND PROJECTED CHANGES
The City of Sebastian uses fund accounting to track revenues and expenditures. Fund Balance represents the
equity (assets minus liabilities) of each fund. Exhibit S-4 compares the actual fund balance and projected
fund balance change for each individual fund.
Exhibit S-4
Balance Balance Balance Projected
9/30/2001 9/30/2002 9/30/2003 Projected Projected Balance
Fund Name Audited Audited Audited Revenues Expenditures 9/30/2004
IGeneralFund* I $3,°48,°161 $3,332,4381 $2,121,7461 $9'874'5761 ($9'770'357)1 $2'225'9651
C'omrramity Development Block Grant $0 $0 $0 $15,000 ($15,000] $0
Local Option Gas Tax $222,915 $253,357 $241,147 $726,500 ($722,232~ $245,415
Discretionary Sales Tax (1) $323,422 $590,587 $330,656 $2,162,700 ($2,068,395~ $424,96l
Recreation Impact Fee (2) $0 $258,455 $471,680 $364,250 ($70,000~ $765,930
Stormwater Utility Fee Fund (3) $0 $720,814 $1,309,263 $792,137 ($367,443~ $1,733,957
Law Enforcement Forfeiture Fund $13,271 $17,928 $8,232 $16,117 ($10,203~ $14,146
G.R.E,A.T Program Fund $0 $542 ($92) $9,700 ($9,60~ $0
Debt Service Funds
Special Assessment Revenue Bonds (4) s154,509
Discretionar7 Sales Surtax Revenue Bonds $0
Stormwater Utility Revenue Bonds $0
$131,971 I
$:ol
$95,945
$48,216
$392,834 $972,475
$0 $439,676
($82,143)I $62,018I
($972,475) $392,834
(5439,676) $0
Capital Project Funds
General Capital Project $299,303 $304,443 $207,057 $343,939 ($361,750~ $189,246
Capital Improvements (5) $1,686,792 $1,545,510 $791,111 $1,763,214 ($337,226~ $2,217,099
Transportation Improvements (6) $362,412 $810,848 $912,205 $1,754,561 ($549,665~ $2,117,101
Road Paving S987,497 $590,083 $43,169 $500 $0 $43,669
Stormwater Improvements (7) $0 s0 $19,793 $5,490,000 ($967,1801 $4,542,613
Public Facilities Improvements {8) $0 SO $8,293,452 $2,092,366 ($9,674,5001 $711,318
Enterprise Funds
Golf Course Fund $971,021.001 $966,987.00 $1,026,182 Sl,534,8181 ($1,485,501) $1,075,499
Airport Fund (9) $655,815.00 $611,251.00 $950,710 $6,852,206 ($5,426,986) $2,375,930
* Includes undesignated and unreserved amounts only.
(1) Discretionary Sales Tax Fund projected fund balance increase from FY2003/04 level is due to an
effort to build up fund balance to meet future qualified capital project needs.
(2) Recreation Impact Fees Fund projected fund balance increase from FY2003/04 level is due to an
effort to build up fund balance to meet future qualified capital project needs.
(3) Stormwater Utility Fund projected fund balance increase from FY2003/04 level is due to an effort to
build up fired balance to meet future qualified capital project needs.
(4) Special Assessment Revenue Bonds Fund projected fund balance decrease from FY2003/04 level is
due to the early defeasance of 1996 Revenue Bonds debt in FY 2003/04.
(5) Capital Improvements Projects Fund projected fund balance increase from FY 2003/04 level is due to
capital projects programmed in FY 2003/04, which are not expected to be completed in current fiscal
year.
13
(6) Transportation Improvements Projects Fund projected fund balance increase from FY 2003/04 level
is due to capital projects programmed in FY 2003/04, which are not expected to be completed in
current fiscal year.
(7) Stormwater Improvements Projects Fund projected fund balance increase from FY 2003/04 level is
due to capital projects programmed in FY 2003/04, which are not expected to be completed in current
fiscal year.
(8) Public Facility Improvements Fund projected fund balance decrease from FY 2003/04 level is mainly
due to capital projects programmed in FY 2003/04, which are expected to be completed in current
fiscal year.
(9) Airport Fund projected fund balance increase from FY 2003/04 level is mainly due to capital projects
programmed in FY 2003/04, which are not expected to be completed in current fiscal year.
14
ICITY OF SEBASTIAN, FLORIDA 2004/2005 ANNUAL BUDGETI
PERSONNEL SUMMARY BY DEPARTMENT/DIVISION
As with any service organization, personnel costs are a significant part of the total operating budget of the
city. For FY 2004/05, total personnel costs are approximately 41.42% o£the total budget. Exhibit S-5
provides a comparison of staffing levels in recent years and the changes for FY 2004/05.
Exhibit S-5
City Council
City Manager (1)
Central Garage
City Clerk
City Attorney (2)
Finance
Mgmt Information Svcs
Human Resources
Police Department (3)
Engineering
Stormwater Utility (4)
Roads & Drainage
Building Maintenance
Parks & Recreation (5)
Cemetery
Growth Management
Building Department
Golf Course Administration
Golf Course Carts
Airport
SUB-TOTALS
TOTALS
Fiscal Year 00/01 Fiscal Year01/05 F~cal Year02/03 Fiscal Year03/04 ?~cal Ye~ 04/05
F/T P/T F/T P/T F/T P/T F/T P/T F/T PFF
5 5 5 5 5
4 4 4 4 4 2
3 3 3 3 3
5 5 4 4 4
1 1 1 1 2
6 6 5 5 5
2 2 2
3 3 3 3 3
49 7 50 6 51 7 53 7 55 8
6 I 6 4 6 3 6 4 6 4
1 12 12 13
22 1 23 1 11 1 14 1 14 1
4 4 4
11 6 11 6 12 9 13 9 15 9
2 2 2 2 2
4 4 4 4 4
6 7 7 8 8
4 13 4 14 3 14 4 12 4 12
4 7 7 7 7
1 1 1 2 1 2 1 2 1
131 37 135 44 136 47 140 46 146 49
168 179 183 186 195
Summary of Changes for FY 2004/05:
(1) City Manager
(2) City Attorney
(3) Police Department
Road Patrol Divison
Dispatch Division
(4) Stom~water Utility
(5) Parks & Recreation
Two Part-Time Receptionists Added
One Full-Time Administrative Assistant Added
Two Full-Time Officers Added
One Part-Time Commmcations Technician Added
One Full-Time Maintenance Worker Added
Two Full-Time Maintenance Worker's Added
15
ICI~ 0~ SESASTi~1~, FLOmOA Z004i~005 ~U~0G~
For FY 2004/05, there are six full-time and three part-time positions added. Overall, the city takes a
conservative approach to adding new positions and expanding its service to ensure that basic services can be
sustained regardless of revenue and expense fluctuations.
Authorized Staffing
Per 1000 population
lO-Year Fiscal History
9.500
9.000
8.500
8.000
The total authorization of 168 full-time equivalent (FTE) positions will serve an estimated population of
19,365. This results in a staffing ratio of 8.6 employees per 1,000 populations.
16
ITY OF SEBASTIAN, FLORIDA 2004/2005 ANNUAL
DEBT OBLIGATION
Debt Limits
Since neither State law nor the City Charter provide any fixed or arbitrary limits on the mount of debt which
may be incurred (other than the requirement to have General Obligation debt approved in advance by
referendum), the City Council has established the following debt service level policy as part of the city's
financial policy to ensure future flexibihty.
Type of Debts Limits
Actual as of 9/30/04
General Obligation debt
5% of the assessed valuation of
taxable property
Maturity to 15 years
O%
General Fund Debt Expense
8% of the General Fund
expenditure budget
0%
Variable Rate Debt
15% of the total debt outsta~ading 0%
"Pay As You Go" Financing
Amount is less than $150,000
Maturity to 10 years
None
Debt Outstanding
The following table lists the city's debt obligations and commitments as of September 30, 2004. All long-
term debts outstanding are pledged with special revenues. As of September 30, 2004, the city has no variable
rate debt. The General Fund has no debt outstanding.
Initial Principal
Principal Remainin Interest Final [Iond Rating Security
Debt Description Amount 9/30/2004 Rate Maturit3 Agency Pledge
Kecreatlonal i~ acllltles
Improvement and AAA/S&P Golf Course revenues
Refunding Revenue AAA/Fitch along with a covenant to
Bonds, Series 2001 $2,435,000 $1,885,0013 4% to 4.2% 2010 (Insured) budget and appropriate
Aaa/Moody's
Infrastructure Sales AAA/S&P
Surtax Revenue Bonds, AAA/Fitch Infrastructure Sales
;eries 2003 $9,500,000 $9,015,00C !%to 4.125% 2018 (Insured) Surtax revenues
Aaa/Moody's
Stormwater Utility AAA/S&P
Revenue Bonds, Series AAA/Fitch
2003 $5,630,000 $5,525,00C 2% to 4.2% 2022 (Insured) Stormwater utility fees
Aaa/Moody's
Infrastructure Sales AAA/S&P
Surtax Revenue Bonds, A2M4JFitch Infrastructure Sales
Series 2003 A $2,125,000 $2,000,00C 2% to 4% 2018 (Insured) Surtax revenues
Paving Improvements Local Option Gas Tax
Promissory Notes 1998 $3,268,890 $2,209,763 4.40% 2013 N/A and Municipal Gas Tax
17
CITY OF
HOME OF PELICAN ISLAND
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18
ClTYOF
HOME OF PELICAN ISLAND
MISSION STATEMENT
City of Sebastian elected officials, volunteer board mad advisory committee members, mad all employees
are committed to making Sebastian the most desirable city in the State of Florida to live, for businesses
to flourish and visitors to enjoy. Sebastian will become known as a city that superbly managers mad
develops its human, natural and financial resources such that it is consistently able to provide and
improve upon its reputation as a highly attractive and safe community with enviable business and
recreational opportunities.
We will achieve this mission by implementing the following strategies that build on excellent work
already begun:
Ensure that all employees, volunteers and advisory board members fully understand and will
work toward the achievement of the mission.
Determine, through citizen committees, workshops and surveys, the most important stated and
unstated needs and expectations of the majority of our residents. Concurrently, seek to assess
both internal and external attitudes toward ail major City sponsored programs designed to meet
those needs and expectations.
[] Conthiually assess the City's recreational and cultural activities and work to provide an optimal
mix that satisfies our residents.
[] Develop a Growth Management plan that recognizes the City's current and future growth needs.
Continue to improve the budgeting process so that all human, natural mid financial resources are
allocated and all capital improvements are developed and implemented consistent with this
mission.
[] Design and implement an employee recruitment, training and development plan that finds, trains,
develops and retains people with the skills and talents needed to achieve the City's mission.
[] Develop and promulgate an Economic Development Policy that will entice commercial
enterprises to Sebastian, thereby strengthening and expanding the City's financial resources.
Continue to improve methods of communicating information to residents.
Each Department of the City of Sebastian will develop and accept responsibility for specific action steps
designed to achieve its portion of the mission. The City will review its mission statement annually and
measure its progress periodically based on completion of specific goals set forth in the annual budgeting
process. The final measure of success will be realization of the City of Sebastian's mission.
19
CI~ OF
HOME OF PELICAN ISLAND
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20
City of Sebastian, Florida
Financial Policies
City of Sebastian's financial policies set forth the
basic framework for overall fiscal planning and
management and set forth guidelines for both current
activities and long-range planning. These policies are
reviewed annually to assure the highest standards of
fiscal management. The City Manager and the
Management Team has the pr/mary role of reviewing
financial actions and providing guidance on financial
issues to the City Council.
Overall goals
The overall financial goals underlying these policies
are:
Fiscal Conservatism: To ensure that the city is in
a solid financial condition at all times. This can be
defined as:
A. Cash Solvency - the ability to pay bills
B. Budgetary Solvency - the ability to balance
the budget
C. Long Term Solvency - the ability to pay
future costs
D. Service Level Solvency - the ability to
provide needed and desired services
Flexibility: To ensure that the city is in a position
to respond to changes in the economy or new
service challenges without an undue amount of
financial stress.
Comply with All Statutory Requirements: As
set forth by the State of Florida and the City
ordinances.
Adherence to the highest Accounting and
Management Practices: As set by the
Government Finance Officers' Association
standards for financial reporting and budgeting,
the Government Accounting Standards Board and
other professional standards.
Operating Budget Policies
The Finance Department, with support and direction
from the Office of the City Manager, coordinates the
budget process. The formal budgeting process, which
begins in February and ends in September, provides
the primary mechanism by which key decisions are
made regarding the levels and types of services to be
provided, given the anticipated level of available
resources. Revenues and expenditures are projected on
the basis of information provided by city departments,
outside agencies, current rate structures, historical
data and statistical trends.
Budget Process
21
The development of the budget is guided by the
following budget policies:
The budget must be balanced for all funds. Total
anticipated revenues must equal total estimated
expenditures for each fund (Section 166.241 of
Florida Statutes requires that all budgets be
balanced).
All operating funds are subject to thc annual
budget process and reflected in the budget
document.
The enterprise operations of the city are to be self-
supporting; i.e., current revenues will cover
current expenditures, including debt service.
An administrative service fee will be assessed by
the General Fund against all enterprise funds of
the city. This assessment will be calculated based
upon a percentage (number of full-t/me equivalent
employees of the enterprise fund/total number of
full-time equivalent employees of the city) of total
General Fund administration expenditures budget
(includes City Council, City Manager, City
Attorney, City Clerk, Finance, and Human
Resources) and will be used to reimburse the
General Fund for the administrative and support
services prov/ded to these funds.
A 2.5 percent administrative service fee will be
assessed by the General Fund against the
Community Redevelopment Agency (CRA) Fund
of the city. This assessment will be based on the
total tax increment revenue estimate of the CRA
Fund and will be used to reimburse the General
Fund for the administrative support services
provided to the CRA fund.
An administrative service fee will be assessed by
the General Fund ago/mst Stormwater Utility
Revenue Fund. The assessment will be calculated
based on the maximum allowable percentage set
forth by the city's Stormwater Ordinance.
Pursuant to the City Ordinance No. O-04-15, no
more than 20% of the annual net stormwater fee
City of Sebastian, Florida
Financial Policies
revenues is to be used for the operation and
maintenance of the stormwater program.
In no event will the City of Sebastian levy ad
valorem taxes against real property and tangible
personal property in excess of 10 mills, except for
voted levies (Section 200.081 of Florida Statutes
places this millage limitation on all Florida
municipalities.)
The city will budget 95 percent of anticipated
gross ad valorem proceeds to provide an
allowance for discounts for early payment of taxes
(Section 200.065 of Florida Statutes states that
each taxing authority shall utilize not less than 95
percent of the taxable value.)
The city will coordinate development of the
capital improvement budget with the development
of the annual operating budget. Each capital
improvement budget is reviewed for its impact on
the operating budget in terms of revenue
generation, additional personnel required and
additional operating expenses.
10. A budget calendar will be designed each year to
provide a framework within which the interactions
necessary to formulate a sound budget could
occur. At the same time, it will ensure that the city
~vill comply with all applicable State legal
mandates.
Basis of Budgeting
The basis of budgeting for_ General, Special Revenue,
and Debt Service Funds shall be prepared on a
modified accrual basis of accounting. Under the
modified accrual basis of accounting, revenues are
recognized only when they become measurable and
available to finance expenditures of the fiscal period.
Expenditures are recognized when the fund liability is
incurred except for unmatured interest on general
long-term debt which is recognized when due, and the
non-current portion of accrued fringe benefits
(vacation and sick leave) which is recorded as a long-
term liability in the Statement of Net Assets in the
Comprehensive Annual Financial Report.
The budgets for the Proprietary funds - Golf Course
and Airport - are prepared using the accrual basis of
accounting. Under the accrual basis of accounting,
expenditures are recognized when the liability is
incurred. Revenues are recognized when they are
obligated to the City (e.g., Airport leases). The
22
differences between the budget basis and the accrual
basis of accounting include: (1) budgeting the full
amount of capital expenditures as expense rather than
depreciating them and (2) presenting debt service,
including principal as an expense.
Guidelines
The Comprehensive Annual Financial Report (CAFR)
presents the status of the City's finances on a basis
consistent with Generally Accepted Accounting
Principles (GAAP) (i.e., a statement of net assets and
statement of activities are presented on an accrual
basis of accounting, including governmental funds,
major governmental and proprietary funds are
identified, governmental funds use the modified
accrual basis of accounting, while the proprietary and
trust funds use the accrual basis of accounting.) In
order to provide a meaningful comparison of actual
results to the final budget, the CAFR presents the
City's operations on a GAAP basis and also shows
fund revenue and expenditures on a budget basis for
the General, Special Revenue, and Debt Service
funds.
Current revenues shall be sufficient to support current
expenditures.
The budget process and format shall be performance-
based and focused on goals, objectives, programs, and
performance indicators.
The budget will provide adequate funding for
maintenance and replacement of capital plant and
equipment.
Budget Amendment
1. Total fund appropriations changes must be
approved by the City Council.
2. Uses of contingency appropriations must be
specifically approved by the City Council.
Shifts in appropriations within fund totals may be
done administratively on the authority of the City
manager. In most cases the City Manager will
request City Council's approval since the item
prompting the change will usually go to the City
Council (e.g., award of contract, addition of staff,
contract change order). Procedures for
appropriation transfers and delegation of budget
responsibility will be set by the City manager.
4. A Budgetary Control System will be maintained
to ensure compliance with the budget. Quarterly
City of Sebastian, Florida
Financial Policies
budget status reports will be provided to the City
Council comparing actual versus budgeted
revenue and expense activity for all budgeted
funds.
Planning
The City will annually prepare and distribute to
departments and the City Council a Five-Year
Forecast. The forecast will include estimated
operating costs and revenues for future capital
improvements, such as new parks and public works
facilities, included in the capital budget.
Fund Balance Policies
On an annual basis, after the year-end audit has been
completed, but no later than April 1, the City Finance
Director shall produce a schedule of all fund surpluses
and deficits, with projections of reserve requirements
and a plan for the use of any excess surplus for the
current year in accordance with the Financial Balance
Policies and Use of Surplus Policies. This document
will be used not only to ensure compliance with stated
and adopted policies, but also to analyze the total
reserve and surplus picture to ensure that the policies
as adopted do not inadvertently create adverse effects.
The Director of Finance shall provide recommended
changes to the City Council for any changes to the
Financial Balance Policies and Use of Surplus Policies
based on needs identified in this analysis.
Working Capital
The General Fund unappropriated fund balance will
be maintained in an amount greater than or equal to
fifteen percent (15%) of the annual General Fund
Expenditures budget. This anaount approximates two
months or 60 days of working capital.
The City shall include in the General Fund operating
budget annually, an Operating Contingency Account
equal to 1.5% of the General Fund total expenditures,
less debt service, interfund transfers and capital
expenditures. This contingency will be used for
unforeseen and emergency events that occur during
the course of the operating year and will expire at the
end of each fiscal year and balances will not be
brought forward.
In order to provide the resources necessary to ensure
continued operations of the City's programs should a
natural disaster or significant changes in the weather
pattern occur, the City shall maintain a reserve of
$350,000 for emergency services.
The City shall maintain a reserve of $100,000 for
Property and Casualty claims representing four claims
on a $25,000 deductible.
All retirement programs, Police Pension, CWA/ITU
and 40la programs will be funded at 100% of the
obligations calculated annually. The defined benefit
pension plan will be funded in accordance with an
independent actuarial analysis performed at a
minimum of every two years, or as needed.
Capital Reserves
The City shall include in the General Fund operating
budget annually a Capital Contingency Account equal
to 0.5% of the General Fund total expenditures, less
debt service, interfund transfers and capital
expenditures. This contingency will be used for
unanticipated expenditures for the maintenance of
buildings and replacement of related equipment and
will expire at the end of each fiscal year and balances
will not be brought forward.
Annually the City shall transfer fifty percent (50%) of
the current year's operating surplus (revenues in
excess of expenditures) into a capital equipment
replacement reserve for the purpose of creating a
perpetual funding method for replacing City capital
equipment. Prior to any funds being spent, the budget
amendment procedure must be followed.
The City shall maintain a reserve of $1,000,000 for
the purpose of providing advances to the airport for
capital improvements pursuant to a resolution
establishing this loan reserve.
23
City of Sebastian, Florida
Financial Policies
The table listed blow is a summary of all reserve and
contingency requirements for the General Fund.
Reserve Description Requirement
Working Capital Reserve 15% of annual General Fund
Expenditures budget
Emersancy Reserve $350,000
Property and Casualty claims $100,000
Reserve
Capital Equipment Replacement 50% of the current year's
Reserve operating surplus (revenues in
excess of expenditures)
General Fund Advance to $1,000,000, expire September
Airport Capital Projects Reserve 12, 2007
General Fund Operating 1.5% of the General Fund
Contingency (for budget purposetotal expenditures budget, less
only) debt service, interfund
transfers and capital
expenditures
Capital Contingency (for budget0.5% of the General Fund
purpose only) total expenditures budget, less
debt service, interfund
transfers and capital
expenditures
All retirement programs 100% Funded per
independent actuarial analysis
performed at a minimum of
every two years, or as needed
Use of Surplus Policies
Use of Surpluses
It is the intent of the City to use all surpluses
generated to accomplish three goals: meeting reserve
policies, avoidance of future debt, and reduction of
outstanding debt. The City will not use existing fund
balances or year-end surpluses to fund ongoing
operating expenses.
Any surpluses realized in the General Fund at year-
end shall be used first to meet reserve policies as set
forth in the Fund Balance Policies. Excess surplus
will then be used for the following purposes, listed in
order of priority:
> Capital Replacement Programs. After General
Fund reserves have been met, up to 50% of excess
reserves may be set aside to provide the cash
necessary to implement capital replacement
programs (e.g., vehicle and equipment
replacement and facility maintenance programs).
Any excess surplus remaining after reserve
policies have been met may be used to pay down
debt existing in the general fund or any other
capital loans.
~ Cash Payments for Capital Improvement Program
Projects. Using cash to purchase capital items
24
that are budgeted to be purchased with the
proceeds from any debt will reduce the future debt
burden of the City. This strategy may be
combined with retirement to reduce future debt
service after performing a financial analysis to
determine the greatest net present value savings.
> Cemetery Permanent Trust Fund. After all other
needs have been satisfied, excess surpluses may
be transferred to the Ccnnetery Permanent Trust
Fund that has been established to care for the
Cemetery. The amounts transferred shall be
deemed corpus to the Cemetery Trust fund for
future earnings growth to fund Cemetery care and
maintenance.
> Riverfront Redevelopment Agency. After all
other needs have been satisfied; excess surpluses
may be transferred to the Riverfront
Redevelopment Agency that has been established
to provide infrastructure and public facility needs.
Special Revenue Fund Surpluses
Local Option Gas Tax Revenue Fund - A reserve
will be maintained in an amount greater than or equal
to fifteen percent (15%) of the annual Local Option
Gas Tax Fund Expenditures budget. Excess surpluses
shall first be used for the purpose of reducing debt for
the Road Paving Note Payable.
Discretionary Sales Surtax Revenue Fund - A
reserve will be maintained in an amount greater than
or equal to ten percent (10%) of the total annual
Discretionary Sales Tax Fund Expenditures budget for
the purpose of providing sufficient funds for
unanticipated major repairs or replacements for
eligible capital improvements or equipment.
Discretionary Sales Tax revenues will be used in
accordance with the following:
1. fund annual debt service payments for which this
revenue source is pledged, then;
2. fund emergency vehicles, then;
3. fund pay-as-you go eligible capital improvements,
then;
4. fund equipment for the maintenance of
Discretionary Sales Tax funded improvements.
Stormwater Utility Revenue Fund - A reserve will
be maintained in an amount greater than or equal to
fifteen percent (15%) of the total annual Stormwater
Utility Revenue Fund Expenditures budget for the
purpose of providing sufficient funds for
unanticipated major capital improvement program.
(Pursuant to City of Sebastian Ordinance No. O-04-
City of Sebastian, Florida
Financial Policies
15, capital improvement program of the
Comprehensive Growth Management Plan on
furtherance of the Stormwater Master Plan adopted by
the City Council.)
Performance Measurement
Policies
Establishing Performance Requirements
Every two years, the City shall update thc existing
Strategic Plan that identifies Strategic Priorities for the
following two years. Each Strategic Priority should
provide three to five Key Intended Outcomes (KIOs)
that measure appropriate results for each priority.
Annually, each department shall develop departmental
performance measures that correspond with the
department programs and file them with the City
Manger's Office. Goals should be related to core
services of the department and should reflect
stakeholder needs. The measures should be of a mix
of different types, including effectiveness, efficiency,
demand and workload. Measures should have
sufficiently aggressive "stretch" goals to ensure
continuous improvement.
Workload- Measures the quantity of activity for a
department (e.g., number of calls responded to).
Demand - Measures the amount of service
opportunities (e.g.. total number of calls).
> Efficiency - Measures the relationship between
output and service cost (e.g., average cost of the
response to a service call).
> Effectiveness - Measures the impact of an activity
(e.g., percent of people who feel safe).
Department Directors shall establish performance
measures for each program within their department to
monitor and project program performance. These
objectives must be linked to the departmental
measures they support.
Supervisors shall insure that fair, objective and
aggressive performance measures for each employee
that directly supports program objectives and
departmental measures are part of their annual review.
Reporting Performance
Quarterly summaries of progress on goals and
objectives and departmental performance measures
will be provided to the City Manager for publishing in
the Council's Quarterly Budget to Actual Report.
25
Decision Making and Analysis
The City's Strategic Planning and budgeting decisions
are based on a number of processes currently in place.
The specific tools used are:
· ~o Citizen Advisory Boards - (c.g., Budget Review
Committee) are teams made up of Residents and
City staff to address specific concerns and provide
direction and feedback. Several such advisory
boards currently exist;
· ~. Master Planning - Specific functions and
processes are included in written plans, such as
the Comprehensive Plan, Stormwater Master Plan,
and the ~u'port Master Plan;
· :. Fiscal Impact Model - Allocation methodology
that quantifies average and marginal revenues and
the costs of new development by land use type;
· *.o Revenue Forecasting Model - Statistical time
series analysis and tracking model of major
revenue sources;
· ~. Performance Measurement System - Quarterly
performance evaluations and reports;
· ~' Capital Budgeting Tools - Present Value
Payback, Net Present Value Analysis, Own/Lease
Analysis, and Return on Investment (ROI)
Analysis;
o:o Five-YearFinancialPlan-Multi-yearforecasting
of revenues and expenditures;
Ten-Year Fleet Replacement Program -
Equipment replacement covering the useful life of
all vehicle classes;
Ten- Year Equipment and Maintenance Program -
maintenance and replacement schedule covering
the useful life of all equipment, other than
vehicles;
Financial Trend Monitoring System - Systematic
analysis of major financial indicators;
Capital Improvement Program
Policies
Alignment
The City shall coordinate the development of the
Capital Improvement Program budget with the
development of the Strategic Plan and Operating
Budget, as well as ensuring compliance with the
Comprehensive Plan Capital Improvement Element.
Future operating expenditures and revenues associated
City of Sebastian, Florida
Financial Policies
with new capital improvements will be projected and
included in the operating budget Five-Year Forecasts.
Project Selection
All capital projects submitted for approval must be
justified in terms of how the project supports the
achievement of the City's Strategic Priorities.
Projects are prioritized and approved based on the
relevancy of the project to the City's Strategic Plan
and the impact on the end stakeholder(s).
Capital Improvement Budget
The City shall adopt an annual Capital Budget based
on the Capital Improvement Program. Future capital
improvement expenditures necessitated by changes in
population, real estate development, or in economic
base will be calculated and included in the capital
improvement budget projections.
The originating department of the capital
improvement project will identify the estimated costs
and funding sources for each capital project proposal
before it is submitted to the City Council for approval.
The City shall make all capital improvements in
accordance with an adopted Capital Improvement
Program budget.
The City will determine and use the most prudent
financial methods for acquisition of capital
improvement projects based upon market conditions
at the time of acquisition.
Capital Equipment Outlay
The City will determine and use the most prudent
financial methods for acquisition of new or
replacement capital equipment, based upon market
conditions at the time of acquisition.
Capital Replacement Programs - The City shall
establish equipment replacement and maintenance
needs for at least a ten-year period and will update this
projection each year. From this projection, a
maintenance and replacement schedule shall be
developed and implemented. Funding for these
programs will be made through funded depreciation
charges to using departments and held in sinking
funds created for the purpose of paying for
replacements. Additional funding may be obtained
through year-end surpluses as identified in the Use of
Surplus Policies. Maintenance progranas shall be paid
for on a pay-as-you-go program.
Maintenance
The City shall maintain all capital assets at a level
adequate to protect the City's capital investment to
minimize future maintenance and replacement costs.
Physical Inventory
An annual physical inventory (see Fixed Asset
Policies) will be conducted to ensure that the
replacement, maintenance, and Capital Improvement
Program projections are accurate, and that sufficient
internal control over capital items is exercised.
See Fixed Asset Policies for further information on
capital purchases.
Debt Management Policies
Market Review
The City, in conjunction with its financial Consultant,
shall review its outstanding debt annually for the
purpose of determining if the financial marketplace
will afford the City thc opportunity to refund an issue
and incur less debt service costs. In order to consider
the possible refunding of an issue, a Present Value
savings of three percent (3%) over thc life of the
respective issue, at a minimum, must be attainable.
Debt Issuance
When the City finances capital projects by issuing
bonds, it shall amortize the debt over a term not to
exceed the average useful life of the project(s)
financed.
If General Obligation Bonds are issued, the City's
goal will be to limit the maturity to fifteen (15) years.
Capital Improvements, equipment and facility projects
shall be classified into "pay-as-you-go" and "debt
financing" classifications. Pay-as-you-go capital
items will be $150,000 or less with lives often years
or less or replacement of existing equipment where
depreciation has been paid to a sinking fund. Debt
financing will only be used for major, non-recurring
items with a minimum often (10) years useful life.
The City shall confine long-term borrowing to capital
improvements and projects that have useful lives in
excess of twenty (20) years.
When possible, the City shall use a special assessment
or self-supporting financing instead of general
obligation bonds, so those benefiting from the
improvements will bear all or part of the cost of the
project financed.
26
City of Sebastian, Florida
Financial Policies
Debt Service Levels
Annual General Fund debt service expense, if any,
will be limited to eight percent (8%) of the General
Fund expenditures budget.
The City will limit its total outstanding General
Obligation debt, if any, to five percent (5%) of the
assessed valuation of taxable property.
The City will limit the amount of Variable Rate debt
to fifteen percent (15%) of the total debt outstancFmg.
Bond Ratings
The City, along with its Financial Advisor, shall
periodically review possible actions to maintain or
improve its bond ratings by various rating agencies.
The City shall maintain good communications with
bond rating agencies and its bond insurers about its
financial condition.
The City shall follow a policy of "full disclosure" in
its Comprehensive Annual Financial Report and bond
prospectuses.
Revenue Policies
Revenue Projections
The City shall estimate its annual revenues by
objective and analytical processes.
The City shall maintain a diversified and stable
revenue system to the extent provided by law to
insulate it fi~om short-term fluctuations in any one-
revenue source.
User Fees
The City shall recalculate on a bi-annual basis the full
cost of selected activities currently supported by user
fees and charges to identify the impact of inflation and
other cost increases.
The City shall set fees and user charges for the Golf
Course fund at a level that fully supports the total
direct and indirect costs of operation, including
depreciation.
Reporting and Analysis
To ensure compliance with Revenue Policies, Fund
Balance Policies, and Budget Policies, the City
Finance Department shall prepare reports and analyses
annually to monitor, project, and estimate revenue and
expenditures, to wit:
Five-Year Forecast of Revenues and Expenditures
- A planning tool prepared and used by the
Finance Department to forecast and project
various funds (General, Local Option Gas Tax,
Discretionary Sales Tax, Golf Course and
Airport);
Situational Analysis - Every two years, as part of
the Strategic Planning Process, an analysis of the
demographic, legislative, and customer
reqfflrements shall be made. Part of the project
includes a "SWOT" (Strengths, Weaknesses,
Opportunities, Threat) analysis.
Financial Trend Monitoring System - A set of
financial trends and ratios used as leading
indicators and as a measurement of relative
performance. The Finance Department shall
produce this report annually.
Revenue Manual - A guide to the major revenue
sources that indicates the source, calculation, legal
requirements, and accounting guidelines.
Updated annually, as necessary, by the Finance
Department.
Reserve Analysis - The City Finance Director will
annually review the reserve levels and produce a
report that indicates up-to-date reserve levels as
compared to policy goals.
Investment Portfolio Reports - A quarterly report
designed to track and analyze the performance of
our investment portfolio.
Investment Policies
Investment Management
The City Finance Department shall perform a cash
flow analysis of all funds on a regular basis.
Disbursement, collection, and deposit of all funds will
be scheduled to insure optimum cash availability.
(See Investment Policy.)
When permitted by law, the City shall pool cash from
each respective fund for investment purposes.
Investments shall be managed by a third-party
administrator to achieve optimal return on the City's
investments.
27
City of Sebastian, Florida
Financial Policies
Investment Analysis
The City shall review its investment policies
established for investing surplus funds to account for
changes in legislation and market conditions on an
annual basis.
The City shall prepare quarterly investment portfolio
reports containing the overall performance of the
fund.
28
FINANCIAL ACCOUNTING STRUCTURE
All operations of City of Sebastian are accounted for by the use of fund accounting. This system ensures the
accountability of the City to its citizens, other govermnents, and creditors. Various fimds are established to
track transactions for different types of resources. Each fund is a separate entity with its own resources,
liabilities, and residual balance. Departments within the City formed to carry out a specific function are
identified and accounted for within the system. Departmental functions may be funded fi.om a number of
established funds. Funds with similar objectives, activities, and legal restrictions are placed in one of three
groups for reporting purposes.
Types of Funds
Governmental Funds: These funds account for general governmental activities, such as law enforcement,
which are largely supported by taxes and fees. They are reported using the current financial resources
measurement focus and the modified accmai basis of accounting. All of the governmental funds are
budgeted funds, which include the following:
[] The General Fund includes ail sources of revenue the city receives that are not designated for a
specific purpose. General Fund money may be used by the City Council for legal public purpose.
ca Special Revenue Funds account for resources received from special sources dedicated or restricted
to specific uses (such as certain grants and assessments).
Debt Service Funds are utilized for reporting the accumulation of resources for, and the payments of
principal, interest, and other costs associated with long-term debt.
ca Capital Projects Funds account for the accumulation and use of resources for the
construction/acquisition of buildings, land, infrastructure, and other capital facilities.
Enterprise Funds: These funds account for those activities, which are provided by government on a basis
consistent with private enterprise. Enterprise Funds are expected to be self-supporting through revenue
generated fi.om the services provided. They are reported using the economic resoumes measurement focus
and the accrual basis of accounting. All of the enterprise funds are budgeted funds.
Permanent Funds: Permanent funds are used to report resources that are legally restricted to the extent that
only earnings, not principal, may be used for purposes that support the reporting government's programs. All
of the permanent funds are not budgeted funds.
Fiduciary Funds: The fiduciary funds are used to account for the collection and disbursement of monies by
the city on behalf of other governments and individuals, such as pension, cash bonds and refundable cash
deposits. All of the fiduciary funds are not budgeted funds.
Description of All Funds
General Fund (001) - The General Fund is the general operating fund of the City. It is used to account for
all financial resoumes, except those to be accounted for in another fund. The majority of funding is from ad
vaiorem (property) taxes.
Special Revenue Funds -Special Revenue Funds are used to account for the specific revenues that are
legally restricted to expenditures for specified purposes.
29
Community Development Block Grant Fund (106) - This fund is used to account for a Small Cities Grant
for infrastructure improvements in the Louisiana Avenue area of the City of Sebastian.
Local Option Gas Tax l~nd (120) - This fund is used to account for the government's share of motor fuel
tax revenues that are legally restricted to transportation related expenditures within the government's
boundaries.
Discretionary Sales Tax Fund (130) - This fund is used to account for revenues generated by local option
one-cent sales tax. Monies are used for infrastructure improvements and equipment purchases.
Recreation Impact Fee Fund (160) - This fund is used to account for recreation impact fees that are
restricted for use in the expansion or construction of recreational facilities.
Stormwater Utility Fee Fund (163) - This fund is used to account for fees collected on a per unit basis that
are restricted for the purposes of managing the City's Stormwater system.
Law Enforcement Forfeiture Fund (190) - This fund is used to account for the receipt of forfeited cash
and equipment associated with police activities and is restricted to police related equipment purchases and
community education initiatives.
G.R.E.A.T. Program Fund (191) - This fund is used to account for a federal law enforcement grant to be
used for gang resistance, education and training for school children f~om grade school through middle
school.
Debt Service Funds - Debt Service Funds are used to account for the accumulation of resources for, and the
payment of, general long-term debt principal, interest, and related costs.
Special Assessment Revenue Bonds Debt Service Fund (201) - This fund is used to account for the receipt
of special assessments and the associated repayment of debt.
Discretionary Sales Surtax Revenue Bonds Debt Service Fund (230) - This fund is used to account for
the accumulation of discretionary sales tax monies pledged to pay the principal, interest, and fiscal charges
on the Discretionary Sales Surtax Revenue Bonds.
Stormwater Utility Revenue Bonds Debt Service Fund (263) - This fund is used to account for the
accumulation of stormwater utility revenue pledged to pay the principal, interest, and fiscal charges on the
Stormwater Utility Revenue Bonds.
Capital Pro[ect Funds - These funds are used to account for financial resources designated for the
acquisition or construction of major capital facilities except those financed by enterprise funds.
General Capital Projects Fund (310) - This fund is used to account for the construction of non-stormwater
related improvements and general capital construction projects. Governmental resources and State grant
revenues are used to finance the improvements in this fund.
Capital Improvements Fund (320) - This fund is used to account for the accumulated resources associated
with infrastructure improvements such as drainage, parks and buildings.
30
Transportation Improvements Fund (330) - This fund is used to account for transportation related
construction such as, roads, intersections, and sidewalks and are funded with govermnental resources, impact
fees and State grants.
Road Paving Program Fund (335) This fund accounts for the resources associated with debt for the
purposes of reconstructing and paving roads.
Stormwater Improvements Fund (363) - This fund is used to account for the construction of stormwater
related improvements. Stormwater Utility Revenue Bonds, Series 2003 and stormwater assessment fees are
used to finance the improvements in this fund.
Public Facilities Improvements (390) - This fund is used to account for the resources associated with debt
for the purposes of constructing and equipping a new city hall complex, renovation and expansion of the
police station, and renovation of old schoolhouse.
Enterprise Funds - Enterprise funds are used to account for operations (a) that are financed and operated in
a manner similar to private business enterprises - where the intent of the governing body is that the costs
(expenses, including depreciation) of providing goods or services to the general public on a continuing basis
be financed or recovered primarily through user charges; or (b) where the goveming body has decided that
periodic determination of revenues earned, expenses incurred, and/or net income is appropriated for capital
maintenance, public policy, management control, accountability or other purposes.
Golf Course Fund (410) This fund is used to account for the activities of the municipal golf course.
Airport Fund (450 and 455) - These two funds are used to account for the activities of the municipality's
general aviation airport.
Permanent Fund
Cemetery Permanent Fund (601) - This fund is used to account for principal trust amounts received, sale
of cemetery lots and related interest income. One-half of the cemetery lot sale and the interest portion of the
trust can be used to maintain the community cemetery.
Fiduciary Funds
Pension Trust Fund (620) - This fund accounts for the activities of the Police Officer's Retirement System,
which accumulates resources for pension benefit payments to qualified officers.
Agency Fund (680) - This fund accounts for deposits placed by bidders and developers to guarantee
performance pursuant to bid or contract and for deposits for use of city owned buildings and parks to
guarantee performance pursuant to contract.
31
DEPARTMENT/DIVISION AND FUNCTION RELATIONSHIP SUMMARY
This table sunm~adzes the relationship between City deparm~ents/divisions and the funds in the accounting
and budgetary groupings previously described. In addition, the accounting functions used to summarize the
operating expenditures/expenses for each department/division are listed.
General Enterprise
Department/Division Function Fund Fund
City Council General Government X
City Manager General Government X
City Clerk General Government X
City Attorney General Government X
Finance General Government X
Management Information System General Government X
Human Resources General Government X
Police Special Operations Public Safety X
Police Administration Public Safety X
Police School Resources Public Safety X
Police Patrol Division Public Safety X
Community Policing Unit Public Safety X
Code Enforcement Division Public Safety X
Police Professional Standards Public Safety X
Police Detective Division Public Safety X
Police Support Services Public Safety X
Police Dispatch Unit Public Safety X
Engineering Transportation X
Stormwater Utility Physical Environment X
Road and Maintenance Transportation X
Garage Transportation X
Parks and Recreation Cultural/Recreation X
Cemetery Physical Environment X
Growth Management General Govenunent X
Building Public Safety X
Non-Departmental General Government X
Golf Course Administration Cultural/Recreation X
Golf Course Greens Division Cultural/Recreation X
Golf Course Cart Division Cultural/Recreation X
Airport Administration Transportation X
32
CITY OF SEBAST~N, FLO~DA
ORG~IZATIONAL C~RT
CITIZENS OF Ii
SEBAST~N
I
M ER I ATTORNEY
FINANCE PUBLIC WORKS
I SYSTEM I MA~TENANCE
' 'l REC~ATION
~ N G] ~ ~ N G q CENTRAL GARAGE
CITY
CLERK
POLICE
~NISTRATION
SCHOOL RESOURCE I
UNIFORM
COMMUNITY
POLICING
CODE I
ENFORCEMENT
DETEC~VE I
SUPPORT I
SERVICES
DISPATCH I
PROFESSION~ I
STANDARDS
SPECIAL
OPERATIONS
BUILDING DEPARTMENTI
GOLF COURSE
AIRPORT
GENERAL SERVICES
ADMINISTRATION
33
ITY OF SEBASTIAN, FLORID 2004/2005 ANNUAL
FISCAL YEAR 2004-2005 BUDGET CALENDAR
DATE DAY
4/15/2004 Thursday
4/21/2004 Wednesday
4/29/2004 Thursday
4/30/04 5/7/04 Friday-Friday
5/12/2004 Wednesday
5/10/04-5/14/04 Monday-Friday
6/2/2004
6/4/04-6/10/04
Wednesday
Friday-Thursday
6/18/2004 Friday
7/8/2004 Thursday
7/22/2004 Thursday
7/28/2004 Wednesday
7/29/2004 Thursday
7/30/2004 Friday
8/17/2004 Tuesday
9/7/2004 Tuesday
9/9/2004 Thursday
9/15/04 Wednesday
9/17/2004 Friday
9/21/2004 Tuesday
9/22/2004 Wednesday
9/23/2004 Thursday
EVENT
City Manager's budget workshop with City Departments/Divisions
5-Year CIP Plan Workshop
Fiscal Year 2005 Proposed Budgets due to Finance for compilation
Finance compiles budget
City Council approves budget calendar
Finance Director to meet with Departments/Divisions - go over programs,
preliminary budgets, goals, objectives, etc.
Estimate of Property Value to be received from Property Appraiser
City Manager Fiscal Year 2005 proposed budget meetings with
Deparm~ents/Divisions
City Manager's Recommended Budget to be mailed to Budget Advisory
Committee members with supporting documentation
Budget Advisory Committee meeting
Budget Advisory Committee meeting
DR420 Certification to Set Proposed Maximum Millage Rate
1 st READING OF SCHOOL BOARD BUDGET ~7:00p.m.
Fiscal Year 2005 Proposed Budget to City Council
Council Budget Workshop ~6:00p.m. - Special Meeting
FINAL ADOPTION OF SCHOOL BOARD BUDGET @5:30 p.m.
1st Public Hearing of City Budget-Adopt Preliminary Millage Rate
~6:00p.m.- Special Meeting
County 1sT READING OF COUNTY BUDGET ~5:01 p.m.
Advertisement
Final Public Hearing of City Budget - Adopt Final Millage Rate and
Budget Resolution 66:00 p.m. - Regular Council Meeting
COUNTY ADOPTION OF BUDGET & MILLAGE RATES ~5:01p.m.
Forward Resolutions adopting final millage and budget to Property
Appraiser and Tax Collector
34
BUDGET PROCESS
The Finance Department coordinates the budget process. The formal budgeting process, which begins in February and
ends in September, provides the primary mechanism by which key decisions are made regarding the levels and types
of services to be provided, given the anticipated level of available resources. Revenues and expenditures are projected
on the basis of information provided by city departments, outside agencies, current rate structures, historical data and
statistical trends.
Budget Planning Phase
The City maintains a Capital Improvement Program (CH?) as part of the Comprehensive Redevelopment Plan of the
City of Sebastian in order to plan for the future needs of capital facilities and infrastructures (see Schedule section -
Five Year Capital Improvement Program). This plan covers a five-year period, and identifies major capital projects, as
well as the means by which they will be financed. City adopts the annual capital budget along with the operating
budget. As part of the planning process, the operating impact of capital projects must be considered and incorporated
into the operating budget. The planning phase for the operating budget begins with the preparation of the budget
instructions, examples, and training materials.
Budget Preparation
The process of developing the operating budget begins officially in February of each year. The budget preparation
process provides department directors an opportunity to examine their program(s) of operation, to propose changes in
current services, to recomrnend revisions in organizations and methods, and to oudine requirements for capital outlay
items. Finance Department works closely with department/divisions to formulate performance measures for the
upcoming fiscal year. Human Resources Department assists departments/divisions with new personnel requests.
In March each year, basic operating budget request forms, and data on prior year appropriations are distributed to the
departments. Each department director must compile a budget request for the new fiscal year and enter the budget
request and justification into the Microsot~ Excel format forms.
Budget Review
During the budget review phase, the City Manager and Finance Department analyzes new positions, operating and
capital budget requests; review service levels and the Finance Department compiles the revenue estimates; and
recommends funding levels. Budget recommendations regarding requests for new personnel and capital are based on:
1) program priorities as submitted by department directors; and 2) available funding after current services are budgeted
(funding levels required to maintain the status quo). City Manager's recommendations on operating and capital
budgets and new personnel requests are reviewed with department directors.
In June, the City Manager's recommended budget is distributed to Budget Advisory Committee members. Three
meetings are scheduled in July for the Budget Advisory Committee and the Finance Department to review the City
Manager's recommended budget.
Budget Adoption
The formal adoption process begins with the Budget Advisory Committee's presentation to City Council in August,
followed by a budget workshop. The workshop provides council members an opportunity to review the budget
submission and capital improvement program with department heads to ensure that the requests meet the best interests
of the City of Sebastian and its citizens.
The final step before budget adoption is to hold two budget hearings to present the proposed millage rate and budget.
This essential step provides a means for the citizens to comment directly to the Mayor and City Council regarding
priorities. According to State regulations, the first public heating must be held within 80 days of certification of
property values but not earlier than 65 days after certification. At this hearing, the City presents the proposed millage
35
OF FLOmi A 2004/2005 Bul)GE I
rate and tentative budget and, if the millage rate to be adopted is higher, the percent difference from the rolled-back
rate is announced at this time.
Within 15 days of the first hearing, the City must advertise its intent to adopt a final millage rate and budget. Finally,
the millage rate and budget are adopted by separate resolutions of the City Council at the second hearing which must
be held not less than two days or more than five days after the day that the advertisement is first published.
Budget Implementation
The budget process does not end with legal adoption of the budget. Finance staff along with City departments,
monitors the budget throughout the fiscal year. An integrated financial software system provides budgetary control and
various budgetary reports to aid in this process. Budget adjustments are allo~ved based on the criteria stated in the
City's financial policies. Any unexpended appropriations lapse at the close of the fiscal year.
36
lCITY OF SEBASTIAN, FLORIDA 2004/2005 ANNUAL BUImET!
GENERAL FUND
The General Fund is the main operating find for the City of Sebastian. Total approved budget for Fiscal Year
2004-2005 is $11,121,267, which is 51.18% of city's total adopted budget. The General Fund is used to
account for all financial resources, except those required to be accounted for in another fund.
As shown in the gxaph below, the five largest sources of revenue within the General Fund are Ad Valorem
Taxes, Intergovernmental Revenues, Utility Service Tax, Licenses and Permits, and Franchise Fees. Majority
part of the Intergovernmental Revenues comes fi'om state shared revenues, such as Local Half-Cent Sales
Tax and Municipal Revenue Sharing. More than seventy-eight percent of total Licenses and Permits revenue
estimate is from building permit and review fees. A fund transfer from Discretionary Sales Surtax Revenue
Fund constitutes 5% of revenues for the General Fund. This transfer reimburses the General Fund for all
emergency vehicles costs related to law enforcement and capital expenditures related to Discretionary Sales
Tax funded capital projects. The Table G-1 presented on page 38 compares the Fiscal Year 2004-05
estimated revenue sources with budget and actual of prior years.
General Fund Revenues
Source of Funds
Miscellaneous Transfers-In Cash Forward
Revenue ,, 5% ? 3%
Franchise Fees 2% /
:
8% -'~ /
1%
Ad Valorem
~ Taxes
33%
Charges For
Services 2%
Intergovern-
mental RevenueJ'
17%
Licenses and
Permits
12%
Utility Service
17%
City services are provided mainly through the General Fund revenues. The graph presented below shows that
42% of total expenditures are allocated to public safety related activities. Other city services, excluding golf
course and airport administration, are included in general government, transportation, cultural & recreation,
and physical environment.
Transportation
15%
General Fund Expenditure
Use of Funds
Culture and General
Recreation -I : Government
8% ~ / 24%
Physical
Environment
11%
~,~ Public Safety
42%
37
TABLE G-1
GENERAL FUND REVENUE
Code: 001501
l'he Fiscal Year 2004-2005 adopted budget for General fund Revenue is $11,121,267. This compares to the 2003-04 projected
Seneral fund revenue of $10,287,618, an increase of $833,649 or 8.1%.
Amended Projected Adopted
FY 01-02 FY 02-03 FY 03-04 FY 03-04 FY 04-05
Description Actual Actual Budget Revenue Budget Difference
Faxes and franchise fees $4,855,213 $5,289,334 $5,604,935 $ 5,895,507 $ 6,567,843 $ 672,336
Licenses and permits 578,695 878,096 1,051,956 1,293,108 1,317,494 24,386
Inter-governmental revenue 1,669,589 1,813,365 1,701,954 1,864,741 1,929,834 65,093
Seneral government charges for service 300,321 216,160 186,454 169,825 174,937 5,112
Fines and forfeits 120,652 116,753 126,064 121,813 118,615 (3,198)
Interest earnings 105,229 81,708 75,948 62,766 102,844 40,078
Rents and royalties 37,067 39,382 34,102 27,316 27,316
Sales of assets 7,900 7,901 8,350 7,118 5,861 (1,257)
Contributions/donations 37,872 20,725 20,060 17,530 18,000 470
~ther miscellaneous revenues 28,447 15,195 13,850 19,913 14,570 (5,343)
Totalrevenues $7,740,985 $8,478,619 $8,823,673 $ 9,479,637 $10,277,314 $ 797,677
[nterfund transfers 280,850 531,241 397,228 394,939 527,828 132,889
~ther sources 413,042 413,042 316,125 (96,917)
Total revenues and other sources $8,021,835 $9,009,860 $9,633,943 $10,287,618 $11,121,267 $ 833,649
Fiscal Year 2004-05 Adopted Budget:
Major Current Level Changes from
2003-04 Projected Revenue: Differance
1. Taxes and franchise fees - Increase results fi.om continued growth in home construction and property values
as well as an increase in the electric franchJ, se fees based upon current trend analysis. $ 672,336
2. Licenses and permits - Increase results from continued growth m home construction and an increase in
:lriveway pem~it fees approved by City Council in June 2004. $ 24,386
3. Intergovernmental - Increase results fi.om slight increases in state share revenues based upon current trend
analysis. $ 65,093
4. General government charges for service - Slight increase results fi.om the the growth of our Commumty
Center recreation program. $ 5,112
5. Fines and forfeits - Decrease clue to a projected reduction m parking ticket revenue based upon current trend
analysis. $ (3,198)
Interest earnings - Increase due to a interest rate increase based on interest rate analysis.
$ 40,078
Rents and royalties - Expectation are the rents and royalties will remain stable with last fiscal year. $
8. Sales of assets - Decrease due to most equipment has been sold in previous years. $ (1,257)
9. Contrthutinns/Donations - Slight increase due to the cantmuecl popularity and sales or' the paver bricks
purchased around the clock tower. $ 470
10. Other miscellaneous revenues - Decrease due to the increased interest m satbty incentives, resulting m a
reduction of insurance claims, and therefore a reduction in reimbursement proceeds. $ (5,343)
11. lntert~nd transfers - increase mainly clue to an increase in the transtbr fi.om the Discretmnary Sales Tax
Revenue Fund. $ 132,889
12. Other sources - Decrease clue to mount needed to achieve the result of no millage increase Ior FY 2004-05. $ (96,917)
38
Table G-2 lists General Fund expenditures by department/division. Table G-3 lists individual
department/division details broken down by salaries & benefits, operating expenses, and capital outlay.
TABLE G-2
SUMMARY OF GENERAL FUND EXPENDITURES BY DEPARTMENT/DIVISION
Org FY 01102
Code Description Actual
010001 City Council S 37,859
010005 City Manager 273,669
010009 City Clerk 272,884
010010 City Attorney 114,140
010020 Finance 354,044
010021 Management Information Svs. N/A
010035 Human Resources 170,099
010040 Police Special Operations N/A
010041 Police Administration 140,470
010042 Police School Resource 98,820
010043 Police Patrol Division 1,212,934
010044 Community Policing Unit 101,050
010045 Code Enforcement Division 89,010
010046 Professional Standards N/A
010047 Police Detective Division 394,683
010048 Police Support Services 203,686
010049 Police Dispatch Unit 308,567
010051 Engineering 323,195
010053 Stormwater Utility N/A
010052 Roads and Maintenance 1,286,119
010054 Garage 142,443
010057 Parks and Recreation 613,506
010059 Cemetery 87,866
010080 Growth Management 218,274
010085 Building Department 343,932
010099 Non-Departmental 813,053
Change
Actual FY 04/05 From %
Icy 02/03 FY 03/04 to FY 03/04 Adopted Prior Year Increase
Actual Budget 3/31/04 Proiected Budget Projected {Decrease)
$ 44,532 $ 37,440 $ 14,332 $ 36,940 $ 42,278 $ 5,338 14.5%
301,241 338,004 154,716 335,949 371,971 36,022 10.7%
253,320 285,398 134,192 283,679 307,776 24,097 8.5%
123,787 135,303 61,869 135,303 176,469 41,167 30.4%
321,887 345,884 180,956 343,736 369,600 25,864 7.5%
102,473 107,941 51,402 107,372 135,307 27,935 26.0%
192,027 195,552 91,659 194,784 209,884 15,100 7.8%
N/A N/A N/A N/A 283,878 283,878 100.0%
164,397 298,935 145,278 289,904 305,090 15,186 5.2%
119,631 129,014 60,786 128,672 164,889 36,217 28.1%
],597,915 1,753,832 772,998 1,753,932 1,737,847 (16,085) -0.9%
127,839 141,252 60,491 138,473 144,347 5,874 4.2%
89,429 100,169 52,345 100,169 115,611 15,442 15.4%
N/A 86,391 49,427 88,691 92,959 4,268 4.8%
423,792 407,653 175,347 407,653 466,464 58,811 14.4%
274,908 258,943 118,741 258,139 275,753 17,614 6.8%
360,492 365,089 167,173 362,718 422,701 59,983 16.5%
416,890 489,161 219,597 486,264 482,750 (3,514) -0.7%
813,907 931,075 428,692 869,810 1,044,205 174,395 20.0%
853,688 913,343 429,652 902,112 1,026,990 124,878 13.8%
161,850 161,935 79,980 158,144 192,488 34,344 21.7%
672,179 748,156 369,771 756,793 936,369 179,576 23.7%
113,650 137,610 61,517 137,190 143,390 6,200 4.5%
209,351 235,470 111,328 236,795 256,829 20,034 8.5%
408,937 500,168 242,457 496,705 561,825 65,120 13.1%
734,148 530,225 334,229 634,967 853,597 218,630 34.4%
Total General Fund Expenditures $ 7,600,303 $ 8,882,269 $ 9,633,943 $ 4,568,935 $ 9,644,894 $ 11,121,267 $ 1,476,374
15.3%
39
ITY OF SEBASTIAN, FLORIDA 2004/2005 ANNUAL
I Department
TABLE G-3
General Fund Expenditure By Department/Division
Actual Actual Budget Projected Budget
IChange from
Projected
I
$ (32)I
$ 3,070I
$ 2,300
$ 5,338
CITY COLrNCIL
PERSONAL SERVICES
OPERATING EXPENDITURES
CAPITAL OUTLAY
TOTAL
$ 21,315 $ 21,430 $ 21,490 $ 21,490
$ 16,544 $ 19,902 $ 15,950 $ 15,450
$ - $ 3,200 $ - $
$ 37,859 I $ 44,532 $ 37,440 $ 36,940
$ 21,458
$ 18,520
$ 2,300
$ 42,278
CITY MANAGER
PERSONAL SERVICES
OPERATING EXPENDITURES
CAPITAL OUTLAY
TOTAL
$ 257,044 $ 280,782 $
$ 15,774 $ 18,944 $
$ 851 $ 1,515 $
$ 273,669 $ 301,241 $
315,545
352,986
$ 315,546
$ 20,403
$ -
$ 335,949
18,985
22,459
338,004 371,971
$ 37,440I
S$ (l'418)I-
$ 36,022I
CITY CLERK
PERSONAL SERVICES
OPERATING EXPENDITURES
CAPITAL OUTLAY
TOTAL
$ 217,320 $ 198,297 $ 225,69415 225,694}$ 237,371
$ 54,398 $ 49,287 $ 58,204I $ 56,485I $ 70,405
$ 1,166 $ 5,736 $ 1,500 $ 1,500
$ 272,884 $ 253,320 $ 285,398 $ 283,679 $ 307,776
I$ 11,677I
$ 13,920I
$ (1,5oo)
$ 24,097
CITY ATTORNEY
PERSONAL SERVICES
OPERATING EXPENDITURES
CAPITAL OUTLAY
TOTAL
$ 109,163 $ 118,404 $
$ 4,977 $ 3,868 $
$ - $ 1,515 $
$ 114,14015 123,787 $
FINANCE
129,969
5,334
$ 129,969
$ 5,334
$ 169,974
$ 6,495
$ 40,006
$ 1,161
$
135,303 $ 135,303 $ 176,469 $ 41,167
PERSONAL SERVICES
OPERATING EXPENDITURES
CAPITAL OUTLAY
TOTAL
268,015 $ 254,196 $
78,379 $ 66,176 $
7,650 $ 1,515 $
354,044 $ 321,887 $
276,513
69,371
25,567
$ 276,513 $
$ 67,223 $
$ - $
$ 343,736 $
302,080 ] $
67,520 $
$
369,600 $
297
345,884 25,864
MANAGEMENT INFORMATION SERVICES
PERSONAL SERVICES
N/A
OPERATING EXPENDITURES N/A
CAPITAL OUTLAY N/A
TOTAL N/A
$ 73,278 $ 87,879 $ 87,879 $ 114,756
$ 20,914 $ 19,012 $ 18,446 $ 20,551
$ 8,281 $ 1,050 $ 1,047 $
$ 102,473 $ 107,941 $ 107,372 $ 135,307
$ 26,877[
$ 2,1o5I
$ (1,047)
$ 27,935
HUMAN RESOURCES
PERSONAL SERVICES
$ 139,851
OPERATING EXPENDITURES $ 30,248
CAPITAL OUTLAY $
TOTAL $ 170,099
$ 152,410 $
$ 38,103 $
$ 1,514 $
$ 192,027 $
169,062
26,490
195,552 209,884
$ 169,062 $ 184,718
$ 25,722 $ 25,166
$ -
$ 194,784 $
15,656[
(556)I.
15,100I
POLICE DEPARTMENT ~ SPECIAL OPERATIONS
PERSONAL SERVICES N/A
OPERATING EXPENDI I'URES N/A
CAPI'I AL OUTLAY N/A
TOTAL N/A
N/A I N/A N/A $ 258,435
N/A I N/A N/A $ 21,443
N/A N/A N/A $ 4,000
N/A N/A N/A $ 283,878
N'AI
N/A
N/A
N/A
POLICE DEPARTMENT - ADMINISTRATION
$ 122,557
PERSONAL SERVICES
OPERATING EXPENDITURES $ 17,913
CAPITAL OUTLAY $
TOTAL $ 140,470
$ 143,296
$ 21,101
$
$ 164,397
263,430 $ 254,057 $ 282,5671$ 28,51oI
20,505 $ 20,847 $ 19,523 [ $ (1,324)I
15,000 $ 15,000 $ 3,000 $ (12,000)
298,935 $ 289,904 $ 305,090 $ 15,186
40
[CITY OF SEBASTIAN, FLOmDA 2004/2005 ANNUAL BUDGETI
General Fund Expenditure By Department/Division - Continued
Department I2002 Projected I
Actual I 2003
Actual I 2004
Budset I 2004
Projected I 2005
BudgetI Change from
POLICE DEPARTMENT - SCHOOL RESOURCE UNIT
PERSONAL SERVICES i 89,345l$ 109,114 $ 117,621 $ 117,62115 123,883 $ 6,262I
OPERATING EXPENDITURES 7,949 I$ 9,518 $ 10,793 $ 10,451 $ 8,506 $ (1,945)I
CAPITAL OUTLAY 1,526 $ 999$ 600$ 600 $ 32,500 $ 31,900
TOTAL 98,820 $ 119,631 $ 129,014 $ 128,672 $ 164,889 $ 36,217
POLICE DEPARTMENT - PATROL
PERSONAL SERVICES
OPERATING EXPENDITURES
CAPITAL OUTLAY
TOTAL
1,000,041 1s 1,339,735 1$ 1,531,624 $ 1,531,624 [$ 1,418,660
83,317 1$ 108,121 [$ 94,016 $ 94,116 1$ 121,082
129,576 $ 150,059 $ 128,192 $ 128,192 $ 198,105
1,212,934 $ 1,597,915 $ 1,753,832 $ 1,753,932 $ 1,737,847
$ (112,964)[
$ 26,966[
$ 69,913
$ (16,085)
POLICE DEPARTMENT - COMMUNITY POLICING UNIT
OPE1LATINGEXPEND1TURES $ 10,686 $ 11,450 $ 11,564 $ 19,753 $ 10,968
CAPITAL OUTLAY $ $
- - - $ 3,550 $ 3,550
TOTAL 101,050 [ $ 127,839 [ $ 141,252 $ 138,473 $ 144,347 $ 5,874
POLICE DEPARTMENT - CODE ENFORCEMENT
OPERATYNGEXPENDITURES $ 8,100 $ 9,833 $ 9,980 9,980 $ 11,545 $ 1,565
CAPITAL OUTLAY 18,505 $ - $ - - $ - $
TOTAL 89,010 $ 89,429I $ 100,169 I $ 100,169 $ 115,611 $ 15,442
POLICE DEPARTMENT - PROFESSIONAL STANDARDS
PERSONAL SERVICES N/A N/A $ 86,391$ 86,391 $
OPERAEING EXPENDITURES N/A N/A i - $$' 2,300 $
CAPITAL OUTLAY N/A N/A - $
TOEAL N/A N/A 86,391 I $ 88,691 $
81,68915 (4,702)1
11,270. $ $ 8,970
92,959 $ 4,26~
POLICE DEPARTMENT - DETECTIVE
PERSONAL SERVICES
OPERATING EXPENDITURES
CAPITAL OUTLAY
TOTAL
$ 315,744 $ 351,229 $ 298,140 $
$ 57,959 $ 59,281 $ 63,013 $
$ 20,980 $ 13,282 $ 46,500 $
$ 394,683 $ 423,792 $ 407,653 I$
298,140
63,013
$ 337,194
$ 68,770
$ 60,500
46,500
407,653 $ 466,464
39,054
5,757
14,000
58,811
POLICE DEPARTMENT - SUPPORT SERVICES
PERSONAL SERVICES
OPERATING EXPENDITURES
CAPITAL OUTLAY
TOTAL
$ 187,677 $ 206,977 $ 236,752 $ 236,752 $ 256,061
$ 15,158 $ 18,756 $ 22,191 $ 21,387 $ 18,887
$ 851 $ 49,175 $ - $ - $ 805
$ 203,686 $ 274,908 $ 258~943 I $ 258,139 $ 275,753
19,309
(2,500)
805
17,614
POLICE DEPARTMENT - DISPATCH
PERSONAL SERVICES
OPERATING EXPENDITURES
CAPITAL OUTLAY
TOTAL
$ 281,987 $ 288,634 $ 334,599 $
$ 23,718 $ 23,915 $ 30,490 $
$ 2,862 $ 47,943 $ -
$
$ 308,567 $ 360,492 $ 365,089I $
334,599 $ 385,106 $
28,119 $ 27,895 $
' $ 9,700 $
362,718 $ 422,701 $
5o,5o7I
(224)]
9,700
59,983
ENGINEERING
I$ 290,620 $ 381,843 $ 409,841 $ 409,842 $ 441,000 $ 31,158
$ 19,550 $ 32,405 $ 43,031 $ 40,129 $ 38,550 $ (l,579)
$ 13,025 $ 2,642 $ 36,289 $ 36,293 $ 3,200 $ (33,093)
$ 323,195 $ 416,890 $ 489,161 $ 486,264 $ 482,750 $ (3,514)[
PERSONAL SERVICES
OPERATING EXPENDITURES
CAPITAL OUTLAY
TOTAL
41
]CITY OF SEBASTIAN, FLORIDA 2004/2005 ANNUAL BUDGET[
General Fund Expenditure By Department/Division - Continued
Department Actual Actual Budget Projected Budl~et
STOR/vlWATER UTIL1TY
PERSONAL SERVICES
OPERATING EXPENDITURES
N/A
N/A
CAPITAL OUTLAY N/A
TOTAL N/A
455,12615 555,753 $ 549,723l$ 642,795
219,02215 366,322 $ 315,050 $ 317,351
139,759 $ 9,000 $ 5,037 $ 84,059
813,907 $ 931,075 $ 869,810 $ 1,044,205
Change from
Projected
* 93,072I
$ 2,3011
$ 79,022
$ 174,395
PUBLIC WORKS - ROADS AND MAINTENANCE
PERSONAL SERVICES
OPERATING EXPENDITURES
CAPITAL OUTLAY
TOTAL
979,881 $ 681,597 I $ 756,364 $ 756,364
222,992 $ 145,99015 140,479 $ 129,248
83,246 $ 26,101 $ 16,500 $ 16,500
1,286,119 $ 853,688 $ 913,343 $ 902,112
$ 828,103I$ 71,7391
$ 166,387I $ 37'1391
$ 32,500 $ 16,000
$ 1,026,990 $ 124,878
PUBLIC WORKS - CENTRAL GARAGE
PERSONAL SERVICES
OPERATING EXPENDITURES
113,585 $
17,845 $
11,013 $
142,443 $
CAPITAL OUTLAY
TOTAL
PUBLIC WORKS - PARKS & REC
130,574 $ 1381283 $
20,676 $ 20,952 $
10,600 $ 2,700 $
161,850 $ 161,935 $
138;283 $ 163,444 1 $
18,496 $ 19,9041 $
1,365 $ 9,140 $
158,144 $ 192,488 $
25,161
1,408
7,775
34,344
PERSONAL SERVICES
OPERATING EXPENDITURES
CAPITAL OUTLAY
TOTAL
$ 436,002 $ 481,921 $ 607,027 $ 607,027
$ 144,479 $ 147,914 $ 114,693 $
$ 33,025 $ 42,344 $ 26,436 $
$ 613,506 $ 672,179 $ 748,156 $ 756,793
$ 731,756
$ 124,729
123,330 $ 124,963 $ 1,633
26,436 $ 79,650 $ 53,214
$ 936,369
$ 179,576
PUBLIC WORKS - CEMETERY
PERSONAL SERVICES
OPERATING EXPENDITURES $
CAPITAL OUTLAY $
TOTAL
$ 72,577 $ 94,829 $ 104,698
15,289 $ 17,761 $ 16,412 $
- $ 1,060 $ 16,500 $ 16,500
$ 87,866 I $ 113,650 $ 137,610 $ 137,190
$ 17,616
104,398 $ 122,014
16,292 $ 18,376 $ 2,084
$ 3,000
$ 143,390
$ (13,500)
$ 6,200
GROWTH MANAGEMENT
PERSONAL SERVICES
OPERATING EXPENDITURES
CAPITAL OUTLAY
TOTAL
$ 173,097 $ 189,152 $
$ 45,177 $ 18,684 $
$ - $ 1,515 $
$ 218,274 I $ 209,351 $
217,500$ $ 217,500 $ 237,587I $ 2o,o87I
17,970 $ 19,295 $ 19,242 $ (53)
_ . $ - $ -
235,47015 236,795 $ 256,829 $ 20,034I
BUILDING DEPARTMENT
PERSONAL SERVICES
OPERATING EXPENDITURES
CAPITAL OUTLAY
TOTAL
$ 297,869 $ 386,922 $ 476,062 $ 476,062I $ 535,625 I $ 59,563
$ 26,248 $ 22,015 $ 24,106 $ 20,643I $ 24,500I $ 3,857
$ 19,815 $ -$ -$ - $ 1,700 $ 1,700
$ 343,932 $ 408,937 I $ 500,168 ] $ 496,705 $ 561,825 $ 65,120
NON-DEPARTMENTAL
PERSONAL SERVICES $ 239,543 $ 26,128 $ 5,000 $ 10,377 $ 49,381 $ 39,004
OPERATING EXPENDITURES $ 422,655 $ 423,820 $ 521,225 $ 620,590 $ 634,216 $ 13,626
DEBT SERVICE $ 35,855 $ - $ - $ $ $
GRANTS AND AIDS $ 15,000 $ 200$ 4,000 $ 4,000 $ $ (4,000)
INTERFUND TRANSFERS OUT $ 100,000 $ 284,000 $ - $ $ $
CONTINGENCY $ - $ - $ - $ $ 170,000 $ 170,000
TOTAL $ 813,053 $ 734,148 $ 530,225 $ 634,967 $ 853,597 $ 218,630
42
]CITY OF SEBASTIAN, FLORIDA 2004/2005 ANNUAL BUDGET~
General Fund Expenditure By Department/Division ~ Continued
IDepartment IActual2002IActual2003 IBudget2004 [Projected2004 IBudget2005IChangeprojectedfrom
TOTALS
PERSONAL SERVICES $ 5,766,002 $ 6,561,859 $ 7,585,114 $ 7,574,790 $ 8,503,753 $ 928,964
OPERATING EXPENDITURES $ 1,339,355 $ 1,527,456 $ 1,744,562 $ 1,771,134 $ 1,919,805 $ 148,671
CAPITAL OUTLAY $ 344,091 $ 508,755 $ 300,267 $ 294,970 $ 527,709 $ 232,739
DEBT SERVICE $ 35,855 $ $ - $ $ $
GRANTS AND AIDS $ 15,000 $ 200$ 4,000 $ 4,000 $ $ (4,00C
1NTERFUND TRANSFERS OUT $ 100,000 $ 284,000 $ - $ $ $
CONTINGENCY $ $ $ - $ $ 170,000 $ 170,000
I'OTAL GENERAL FUND $ 7,600,303 $ 8,882,269 $ 9,633,943 $ 9,644,894 $11,121,267 $ 1,476,374
43
[CITY OF sEBAS~i~' FL0~D~ 2004/2~0S ~AL S~DG~:TI
CITY OF
HOME OF PELICAN ISLAND
This Page Intentionally Left Blank
44
CITY COUNCIL
The City Council consists of five members. The Mayor and Vice-Mayor are elected by the City Council
annually. The City Council is responsible for legislative functions of the City Government, including
adoption of ordinances and policies, and is responsible for appointing members of volunteer boards and
conunittees.
Qualified voters of the City elect members of the Council at-large. Terms of office are two years and all City
Council members must be at least 18 years of age and be registered voters.
Regular meetings of the City Council are held on the second and fourth Wednesday of each month at City
Hall. Workshop and special meetings may also be scheduled.
PROGRAM BUDGET DESCRIPTION FOR CITY COUNCIL
NATURE OF ACTIVITY
Regular and Special Meetings - Attendance at meetings (24 regular and 12 workshop/special meetings).
Responsible for all legislative ftmctions of City Government, including the establishment of laws and policies, and
appointing qualified citizens to boards and committees.
City Functions and Events - Attendance at functions. Public relations.
Conference~ Legislative~ Count¥~ State~ and Local ~ - Attendance at meetings. City representation at ali
levels of government and intra-govemmental affairs.
Citizens' Problems and Complaints - Assisting Citizens in referring complaints and problems to the Cit~
Manager for follow-up.
CITY COUNCIL BUDGET SUMMARY
The Fiscal Year 2004-2005 proposed budget for City Council is $42,278. This compares to the 2003-04 projectec
expenditures of $36,940, a increase of $5,338 or 14.5%.
Projected Adopted
FY 01-02 FY 02-03 FY 03-04 FY 03-04 FY 04-05
Actual Actual Budget Expenditures Budget Difference
PersonalServices $ 21,315 $ 21,430 $ 21,490 $ 21,490 $ 21,458 $ (32)
Operating Expenses 16,544 19,902 15,950 15,450 18,520 3,070
Capital Outlay 3,200 2,300 2,300
Total $ 37,859 $ 44,532 $ 37,440 $ 36,940 $ 42,278 $ 5,338
Fiscal Year 2004-05 Adopted Budget:
Major Current Level Changes from
Fiscal Year 2003-04 Projected Expenditures: Difference
1. Personal Services - Decrease due to reduction in workers' comp premiurm $ (32)
2. Operating Expenses ~ Increase due to the addition of telephone and interact access, as well as
office supplies associated with the new council members offices. $ 3,070
3. Capital Outlay - Increase due to (2) computers for council members at the new City Hall offices. $ 2,300
45
]CITy OF SEB~STi~ ~LORIDA 2~i2005 ~NNUAL BUDGET]
PERSONAL SERVICES SCHEDULE
CITY COUNCIL
F/T/E Projected Adopted
PAY POSITION YEARS Expense Budget
POSITION RANGE GRADE 01-02 02-03 03-04 03-04 04-05
Mayor 5,400 1.00 1.00 1.00 $ 5,400 $ 5,400
Vice-Mayor 3,600 1.00 1.00 1.00 3,600 3,600
Council Member 3,600 3.00 3.00 3.00 10,800 10,800
5.00 5.00 5.00
TOTAL SALARIES
FICA Taxes
Worker's Compensation Insurance
Total Personal Services
$ 19,800 $ 19,800
1,515 1,515
175 143
$ 21,490 $ 21,458
~APITAL OUTLAYSCHEDULE
!ITY COUNCIL
Priority
Number
1
Description
Computers (2)
EXPENDITURES PER FISCAL YEAR
2004-05 2005-06 2006-07 200%08 2008-09 TOTAL
$ 2,300 $ $ $ $ $ 2,300
$ 2,300 $ $ $ $ $ 2,300
46
ICITY OF SEBASTIAN, FLORIDA 2004/2005 ANNUAL BUDGET]
CITY COUNCIL
Code: 010001
Actual FY 04/05
&ccount FY 01/02 FY 02/03 FY 03/04 to FY 03/04 Adopted
Number Description Actual Actual Budget 03/31/2004 Proiected Budget
PERSONAL SERVICES
511200 Legislative Salaries 19,800 19,800 19,800 9,900 19,800 19,800
;12100 FICA Taxes 1,515 1,515 1,515 757 1,515 1,515
512400 Worker's Comp Insurance 0 115 175 131 175 143
tOTAL PERSONAL SERVICES 21,315 21,430 21,490 10,788 21,490 21,458
OPERATING EXPENDITURES
534000 Travel & Per Diem 7,700 11,793 9,000 2,521 9,000 10,895
534101 Telephone 0 0 0 0 0 425
534110 Internet Access 0 0 0 0 0 75
534640 R & M Operating Equipment 4,155 0 0 0 0 0
534800 Promotional Activities 588 640 1,000 183 1,000 1,000
535200 Departmental Supplies 246 914 550 0 550 1,000
535410 Dues and Memberships 200 200 200 0 200 200
535420 Books m~d Publications 50 50 200 40 200 200
535450 Training m~d Education 3,605 6,305 5,000 800 4,500 4,725
tOTAL OPERATING EXPENDITURES 16,544 19,902 15,950 3,544 15,450 18,520
CAPITAL OUTLAY
~06400 Vehicles and Equipment 0 3,200 0 0 0 2,300
YOTAL CAPITAL OUTLAY 0 3,200 0 0 0 2,300
YOTAL CITY COUNCIL 37,859 44,532 37,440 14,332 36,940 42,278
47
CITY MANAGER
In 1987, the voters of Sebastian adopted the Council/Manager form of government. The City Manager, appointed by
and serving at the pleasure of the City Council, is the chief operating officer of municipal government. The City
Manager's office provides administrative direction for all municipal operations consistent with goals adopted by City
Council. As such, the City Manager implements policies of the City Council and is responsible for the day-to-day
operations of the City, as well as ensuring that services and operations function in an efficient, timely and cost
effective manner while still in accordance with City Council objectives.
As chief administrative officer of the City, the City Manager's office is involved in the following functions: the daily
administration of the City; appointing authority for all city employees; supervision and evaluation of the management
team; coordination of intra and inter-governmental affairs; acting as the administrative spokesperson for the City;
formulation of the annual budget; recommendations with respect to departmental and non-departmental expenditures
and the capital improvement program; preparation of reports and data to assist the City Council in making formal
decisions; ensuring effective and efficient action on citizen complaints and requests for service; and, conducting
administrative research and analysis.
The City Manager's office is also responsible for the General Services Administration function, which includes
Purchasing and Contract Administration under the General Services Administrator.
FISCAL YEAR 2005 GOALS AND OBJECTIVES
City Operations
Apply for grants and secure funding for various city projects
Conclude Water Expansion Program with Indian River County Department of Utilities.
Continue citywide street paving program
Continue to administer effective and efficient citywide purchasing/procurement program.
Review departmental operations and staffing to assure efficiency and effectiveness.
Quality Service to Citizens
Meet periodically with community groups to present information about City operations and address questions
and/or concerns respectively.
~' Participate with other City affiliated activities
> Promote quality service with City employees
Provide Effective Support to City Council > Resolve City Council concerns, as communicated individually and by citizenry.
>' Enhance quantity and quality of information provided to City Council relative to municipal operations.
~ Work with City Council to establish and articulate overall mission of local government.
Maintain Positive Intergovernmental Relations
~ Full membership and participation in the International City/County Management Association (ICMA), Florida
City/County Management Association (FCCMA) and Florida League of Cities activities.
> Meet and communicate regularly with representatives of other jurisdictions and agencies to address issues of
mutual interest and benefit.
48
PROGRAM BUDGET DESCRIPTION FOR CITY MANAGER
STAFFING NATURE OF ACTIVITY
03/04 04/05
50.00% 50.00% Management and Supervision of City Programs ant/ Proiects - Plan, organize, direct,
coordinate, and report on City Projects. Improve and expand efforts for quality public services.
25.00% 25.00% Preparation of City Council Agenda - Provide City Council members with recommendations
for actions on matters requiring legislative actions, and implementation of Council decisions.
Initiate and review all matters requinng Council actions. Implement Council actions.
25.00% 25.00% Intergovernmental Affairs - Represent City in intergovernmental matters. Serve as City
representative on task forces, committees and planning groups. Administer inter-local
agreements. Monitor and report State and Federal legislation affecting the City.
100,00% 100.00°/O
CITY MANAGER BUDGET SUMMARY
Pne Fiscal Year 2004-2005 adopted budget for City Manager is $371,971. This compares to the 2003-04 projected
:xpenditures of $335,949, an increase of $36,022 or 10.7%.
?ersonal Services
Dperating Expenses
Uapital Outlay
total
Projected Adopted
FY 014)2 FY 02-03 FY 03-04 FY 03-04 FY 04-05
Actual Actual Budget Expenditures Budget Difl~ence
$ 257,044 $ 280,782 $ 315,545 $ 315,546 $ 352,986 $ 37,440
15,774 18,944 22,459 20,403 18,985 (1,418)
851 1,515
$ 273,669 $ 301,241 $ 338,004 $ 335,949 $ 371,971 $ 36,022
Fiscal Year 2004-05 Adopted Budget:
Major Current Level Changes fzom
Fiscal Year 2003-04 Projected Expenditures: Difference
I. Personal Services - Increase mainly due to the request of two part-time receptionists for the city hall, an
:stimated 24% Increase in health insurance premimm, a 5.5% increase for exempt management employees
,er Management Benefits Package, and an increase in deferred compensation and worker's compensation
,remiums which are wage driven. $ 37,440
Operating Expenses - Net decrease in travel expenditures. $ (1,418)
Capital Outlay - No forecasted capital outlay in FY 2004-05. $
49
IITY OF SEBASTIAN, FLORIDA 2004/2005 ANNUAL
PERSONAL SERVICES SCHEDULE
PO~rllON
~ity Manager
~neral Services
Adminislrator
;xecutive Assistant
Buyer
?;r Recep~mst(2)
F/T/E Projected Adopted
PAY ~osmoN YEARS Expense Budget
RANGE GRADE 02-03 03-04 04-05 03/04 04/05
1.00 1.00 1.00 $ 91,762 $ 91,700
51,386/92,808 81E 1.00 1.00 1.00 58,213 61,400
33,963/61,341 31E 1.00 1.00 1.00 43,562 45,900
30,193/54,531 28E 1.00 1.00 1.00 38,163 40,400
NEW POSITION 0.00 0.00 1.00 N/A 16,800
4.00 4.00 5.00
TOTAL SALARIES $ 231,699 $ 256,200
FICA Taxes 17,706 19,599
Deferred Compensation 20,831 21,546
Group Health Insurance Premium 26,049 31,856
Dependant Health Ins Prmnium 17,130 21,241
Employee Assistance Program 92 138
Worker's Comp Insurance 2,039 2,406
Total Personal Services
$ 315,546 $ 352,986
CAPITAL OUTLAY SCHEDULE
CITY MANAGER DEPARTMENT
Priority EXPENDITURES PER FISCAL YEAR
Number Description 2004-05 2005-06 2006-07 2007-08 2008-09
I Computer $ - $ 1,450 $ 1,450 $ $
$ - $ 1,450 $ 1,450 $ $
TOTAL
$ 2,900
$ 2,900
50
CITY MANAGER
Code: 010005
Account
Number Description
PERSONAL SERVICES
511200 Regular Salaries
512100 FICA Taxes
512225 Deferred Compensation
512301 Group Health Insurance Premium
512305 Dependant Health Ins Premium
512309 Employee Assistance Program
512400 Worker's Comp Insurance
rOTAL PERSONAL SERVICES
OPERATING EXPENDITURES
533400 Other Contractual Services
534000 Travel and Per Diem
534101 Telephone
534105 Cellular Phone
534110 Internet Services
534120 Postage
534130 Express Mail
534620 R& M- Vehicles
534630 R & M - Office Equipment
534700 Printing & Binding
534800 Promotional Activities
534920 Legal Ads
535200 Departmental Supplies
535210 Computer Supplies
535260 Gas and Oil
535410 Dues and Memberships
535420 Books and Publications
535450 Training and Education
rOTAL OPERATING EXPENDITURES
CAPITAL OUTLAY
606400 Vehicles and Equipment
TOTAL CAPITAL OUTLAY
TOTAL CITY MANAGER
FY 01/02
Actual
195,484
14,627
17,594
16,999
12,248
92
0
257,044
0
3,017
1,196
290
0
552
0
1,161
290
0
2,132
765
2,019
777
714
1,347
150
1,364
15,774
851
851
273,669
FY 02/03
Actual
213,955
16,127
19,253
17,946
12,177
92
1,232
280,782
3,040
3,068
246
559
0
417
269
460
434
0
1,938
1,028
2,969
704
942
1,450
45
1,375
18,944
1,515
1,515
301,241
FY 03/04
Budget
231,698
17,706
20,831
26,049
17,130
92
2,039
315,545
3,200
4,200
798
600
100
611
25O
400
5OO
3OO
1,400
5OO
3,000
1,850
1,050
1,200
500
2,000
22,459
338,004
Actual
to
3/31/04
108,713
8,016
9,762
12,837
8,565
46
1,529
149,468
0
1,351
480
269
51
207
59
178
0
0
228
151
886
168
450
270
0
500
5,248
0
0
154,716
FY03/04
Proiected
231,699
17,706
20,831
26,049
17,130
92
2,039
315,546
3,200
4,200
700
550
92
611
250
400
600
600
1,000
500
2,000
1,000
1,000
1,200
500
2,000
20,403
335,949
FY 04-05
Adopted
Budget
256,200
19,599
21,546
31,856
21,241
138
2,406
352,986
3,200
2,610
800
600
100
650
250
400
600
600
1,000
500
2,000
1,000
1,200
1,500
500
1,475
18,985
371,971
51
CITY CLERK
The City Clerk is appointed by and serves under the direction of the City Council. The City Clerk's office prepares
and distributes City Council agendas; records the minutes of City Council meetings; maintains all Council and Board
minutes, ordinances, resolutions and proclamations; retains City records in accordance with State Law; coordinates all
municipal elections; coordinates codification; sells cemetery lots and maintains records; coordinates City board
appointments; issues garage sale permits; and provides support to the City Council, staff, boards, and citizens.
FISCAL YEAR 2004 ACCOMPLISHMENTS
Upgraded Laser fiche imaging program to include e-mail plug-in which enables automatic e-mailing of imaged
documents in PDF format.
Upgraded Laser fiche imaging program to include Plus plug-in, which enables downloading of all imaged
documents with viewing software onto DVD and CD.
Hired new Records Management Specialist in October, who has completed new asset inventory of all
equipment in office, Council Chambers and audio video room.
Created new City Council orientation packet and conducted orientation for two new City Council members.
Upgraded board application and started new board orientation program for newly appointed board members.
Coordinated all parties involved in determining needs for new Council Chambers audio visual equipment -
result is contract with Craig Jerome.
Researched paperless agenda packet software, Laser fiche upgrades to United Systems, but will wait until we
are in new City Hall to pursue funding.
Began digital imaging of cemetery records for security.
Upgraded procedures for: 1) e-mail and Intemet use and worked with MIS and Human Resources for training,
2) performance bond receipt and retention and 3) city council travel.
City Clerk attained Master Municipal Clerk certification.
FISCAL YEAR 2005 GOALS AND OBJECTIVES
Set up a state of the art and expandable audio/visual system for council chambers.
Set up a computer station in new Clerk's office for public research of imaged records.
Complete imaging of cemetery records and begin personnel records - look into bringing in volunteers if
possible.
Begin working with other departments to determine their imaging needs in an effort to upgrade Laser fiche to
citywide system in 2006.
Establish a better filing and records indexing system for all departments that wish to retain their files in new
vault.
Set up offices in City Clerk department for City Council members.
52
I~!~ 0F SEBASTIAN, FLORIDA 2004/2005 ANNUAL BUDGETI
PERFORMANCE MEASURES
Actual Actual Projected Projected
Performance Indicators 2001/2002 2002/2003 2003/2004 2004/2005
Records Scanned 2,020 200 3000 350
Records Destroyed 64 Boxes 93 Boxes 65 Boxes 100 Boxes
Council Meeting Packets/Minutes 30 35 30 35
Cemetery Lots/Niches Sold 63 68 100 112
Yacht Club/Community Center Events 1,704 N/A N/A N/A
Garage Sale Permits Issued 666 815 650 800
Election - Candidates Qualified 5 5 5 6
Legal/Display Ads Published 40 27 40 35
Code Supplements Distributed 5 4 6 6
Board Appointments Administered 30 40 25 35
Instruments Recorded 0 0 0 24
53
iCITY OF SEBASTIAN, FLORIDA 2004/2005 ANNUAL BUDGETI
PROGRAM BUDGET DESCRIPTION FOR CITY CLERK
STAFFIWG NATURE OF A CTIVITT
03/04 04/05
22.00°A 25.00% Services for Council - Prepare City Council agendas, advertise public hearings, post notices
attend and take minutes of all council meetings, administer follow-up of Council action items
prepare correspondence, prepare Council budget, make Council travel arrangements, research
services, attest to all documents executed by Mayor, schedule invocations, write proclamations
and resolutions as needed, prepare certificates of appreciation, coordinate with multimedia
company for Council meeting broadcasts.
16.00°A 5.00% Services for Citizens - Answer all incoming phone calls, receive and respond to general City
ernail, administer garage sale permits, greets public at front desk, and responds to inquiries or
directs to other departments/agencies accordingly.
13.00°/( 15.00% Services for Boards/Committees - City Clerk's office acts as liaison to boards, advertises
vacancies, administers financial disclosure forms, records Boards of Adjustment, Tree Advisory
Board and CATF minutes, maintains and updates Board Handbook, provides orientation when
necessary, updates Commission on Ethics website for City annually.
14.00°/( 18.00% Records Mauagement - Scans all permanent and long term records for review by departments
on network and for protection, researches records upon request, coordinates paper recycling and
records disposition destruction with Shred-It Recycling in accordance with State law.
Maintains, updates and distributes adopted Records Management Procedures Manual
coordinates with Records Liaisons and Committee, maintains all original City documents, i.e.
ordinances, resolutions, agreements, deeds, terminated personnel files, conducts records
14.00°4 15.00% Cemetery - Coordinates with Cemetery Sexton on sale of cemetery lots, maintains cemetery
records/database.
14.00°4 15.00% General Administration - Prepares, posts, and distributes monthly calendar, prepares annual
budget for department, attends all Management Team meetings, codifies all ordinance, records
final plats, runs all outgoing mail and distributes all incoming mail to all staff; maintains City
postage meter, records vacation of easements, keeps log of all City vehicles, attests and seals
City documents.
7.00°/( 7.00% City Election - The City Clerk is the City Elections Official and Chairperson of City
Canvassing Board, qualifies candidates for office and coordinates with Supervisor of Elections
m administration of annual general elections, prepares resolutions and swears in elected
officials.
100.00% 100.00%
54
iciT 0F'S B S i Ni FLO DA 2004/2005
CITY CLERK BUDGET SUMMARY
The Fiscal Year 2004-2005 adopted budget for City Clerk is $307,776. This compares to the 2003-04 projectec
expenditures of $283,679, an increase of $24,097 or 8.49%.
Amended Projected Adopted
FY 01-02 FY 02-03 FY 03-04 FY 03-04 FY 04-05
Actual Actual Budget Expenditures Budget Difference
Personal Services $ 217,320 $ 198,297 5; 225,694 $ 225,694 $ 237,371 $ 11,677
Operating Expenses 54,398 49,287 58,204 56,485 70,405 13,920
Capital Outlay 1,166 5,736 1,500 1,500 (1,500}
Total $ 272,884 $ 253,320 $ 285,398 $ 283,679 $ 307,776 $ 24,097
Fiscal Year 2004-05 Adopted Budget:
Major Current Level Changes from
Fiscal Year 2003-04 Projected Expenditures: Difference
1. Personal Services - Increase mainly due to an estimated 24% increase in health insurance premiums, a
5.5% increase for CWA employees per CWA Union Contract and exempt employees per the Management
Benefit Package, and an increase in deferred compensation and worker's compensation premiums which
~re wage driven. $ 11,677
2. Operating Expenses - Net increase mainly due to the Supervisor of Elections estimate tbr eIection
:osts. $ 13,920
5. Capital Outlay - No forecasted capital outlay in FY 2004-05. $ (1,500)
PERSONAL SERVICES SCHEDULE
CITY CLERK
F/T/E Projected Adopted
PAY POSITION YEARS Expense Budget
POSITION RANGE GRADE 02-03 03-04 04-05 03-04 04-05
City Clerk 1.00 1.00 1.00 $ 63,450 $ 63,800
Deputy City Clerk 33,963/61,341 31E 1.00 1.00 1.00 41,423 43,600
Administrative Secretary 22,661/40,929 18 1.00 1.00 1.00 30,625 32,000
Records Clerk 24,071/43,474 20 1.00 1.00 1.00 27,625 26,500
4.00 4.00 4.00
TOTAL SALARIES
Overtime
FICA Taxes
Deferred Compensation
Group Health Insurance Premium
Dependant Health Ins Premium
Employee Assistance Program
Worker's Comp Insurance
Total Personal Services
$ 163,123 $ 165,900
750 750
12,508 12,749
14,715 14,999
25,654 31,329
7,409 10,022
92 92
1,443 1,530
$ 225,694 $ 237,371
55
I~i~ O~ SEBASTIAn," FL6mDX 2o04i2Oo5 X~NU~
~APITAL OUTLAY SCHEDULE
CITY CLERK DEPARTMENT
Priority EXPENDITURES PER FISCAL YEAR
Number Description 2004-05 2005-06 2006-07 200%08 2008-09 TOTAL
1 Computer Hardware/Software
Upgrades $ $ 4,500 $ $ $ $ 4,500
2 Plans Scanner 12,000 12,000
3 Laserfiche So f~vare 30,018 30,018
$ $ 34,518 $ 12,000 $ $ $ 46,518
56
CITY CLERK
Code: 010009
Actual FY 04/05
Account FY 01/02 FY 02/03 FY 03/04 to FY 03/04 Adopted
Number Description Actual Budget Budget 3/31/04 Proiected Budget
PERSONA[, SERVICES
511200 Regular Salaries 163,179 148,834 163,123 77,755 163,123 165,900
511400 Overtime 478 1,146 750 665 750 750
512100 FICA Taxes 12,617 11,527 12,508 5,994 12,508 12,749
512225 Deferred Compensation 14,767 13,498 14,715 7,025 14,715 14,999
512301 GroupHealth Insurance Premium 20,884 17,724 25,654 12,977 25,654 31,329
512305 Dependant HealthIns Premitm~ 5,280 4,612 7,409 3,862 7,409 10,022
512309 Employee Assistance Program 115 92 92 44 92 92
512400 Worker's Comp Insurance 0 864 1,443 1,082 1,443 1,530
TOTAL PERSONAL SERVICES 217,320 198,297 225,694 109,404 225,694 237,371
533400 Other Contractual Services 4,831 5,602 8,500 3,595 8,500 9,500
533490 Codification Services 2,211 4,403 4,200 2,502 5,000 5,000
534000 Travel and Per Diem 2,850 2,949 3,000 802 2,500 2,470
534101 Telephone 0 6 1,175 710 130 140
534110 Internet Services 261 0 150 77 1,376 1,445
534120 Postage 664 666 650 343 700 700
534630 R & M- Office Equipment 4,642 5,321 5,329 4,799 5,329 6,000
534910 Clerk of Court Filing Fees 295 260 250 107 250 250
534920 Legal Ads 1,383 6,024 6,000 2,498 6,000 6,000
534925 Classified Agenda 7,158 0 0 0 0 0
534990 Election Costs 14,669 9,240 13,800 180 13,800 26,000
535200 Departmental Supplies 9,791 9,524 10,000 6,413 8,000 8,000
535210 Computer Supplies 2,307 2,456 2,500 1,652 2,500 2,500
535290 Audio/Video Recording Tapes/CDs 267 200 100 0 I00 100
535410 Dues and Memberships 644 573 600 0 600 600
535420 Books and Publications 697 928 950 520 950 950
535450 Training and Education 1,728 1,135 1,000 590 750 750
TOTAL OPERATING EXPENDITURES 54,398 49,287 58,204 24,788 56,485 70,405
CAPITAL OUTLAY
606400 Vehicles and Equipment 1,166 5,736 1,500 0 1,500 0
TOTAL CAPITAL OUTLAY 1,166 5,736 1,500 0 1,500 0
TOTAL CITY CLERK 272,884 253,320 285,398 134,192 283,679 307,776
57
[CITY OF SEBASTIAN, FLORIDA 2004/2005 ANNUAL BUDGET[
CITY ATTORNEY
The City Attorney is appointed by the City Council to serve as the City's legal counsel. The City Attorney is legal
advisor and attorney to officials of the City in matters affecting the City or relating to official duties of City Officers.
The City Attorney represents the City in defense of litigation and provides legal counsel for bond issues and property
transactions.
The Office of City Attorney prepares legal instruments, including resolutions, ordinances, closing documents, bond
sale documents, and legal opinions, as required.
The budget for the Office of City Attorney also includes legal fees paid to special counsel for the Code Enforcement
Board and litigated actions as required.
PROGRAM BUDGET DESCRIPTION FOR CITY ATTORNEY
STAFFING NATURE OF ACTIVITY
03/04 04/05
20.00% 20.00°/c Counsel to City Council and Other City Bodies - Attend workshops, regular and special meetings oi
City Council, plaunmg Commission, Board of Adjustment, and Code Enforcement Board, as well as
other City bodies as assigned and provide advice as to the law and procedures.
35.00% 35.00°A Function as City's Solicitor - Prepare and review ordinances, resolutions, contracts, propert~
instruments and other legal documems on behalf of the City.
30.00% 30.00°A City Legal Advisor - Provide legal counsel to and attends meetings with City Manager, departmenl
directors and key personnel on a day-to-day basis. Provide legal opinions to City Council and Managei
as requested.
15.00% 15.00°A Legal Representative - Represent City in litigation and administrative proceedings as required. Act as
Geueral Counsel to the City in the supervision of outside counsel.
100.00% 100.00%
58
ICITY OF SEBASTIAN, FLORIDA 2004/2005 ANNUAL BUDGETl
CITY ATTORNEY BUDGET SUMMARY
rte Fiscal Year 2004-2005 adopted budget for City Attorney is $176,469. This compares to the 2003-04 projected
expenditures of $135,303, an increase of $41,167,ur 30A%.
Personal Services
Operating Expenses
Capital Outlay
Total
Amended Projected Adopted
FY 01-02 FY 02-03 FY 03-04 FY 03-04 FY 04-05
Actual Actual Budget Expenditures Budget Difference
$ 109,163 $ 118,404 $ 129,969 $ 129,969 $ 169,974 $ 40,006
4,977 3,868 5,334 5,334 6,495 1,161
1,515
$ 114,140 $ 123,787 $ 135,303 $ 135,303 $ 176,469 $ 41,167
Fiscal Year 2004-05 Adopted Budget:
Major Current Level Changes from
Fiscal Year 2003-04 Projected Expenditures: Difference
1. Personal Services - Increase mainly due to increase of one full-time Administrative Assistant position,
an estimated 24% increase in health insurance premiums, and an increase in deferred compensation and
worker's compensation premiums which are wage driven. $ 40,006
2. Operating Expenses - Net increases in telephone and intemet services. $ 1,161
3. Capital Outlay - No forecasted capital outlay for FY 2004-05. $
PERSONAL SERVICES SCHEDULE
ITY ATTORNEY
PAY
POSITION RANGE
ity Attorney
a. dministrative Asst NEW POSITION
GRADE
F/T/E Projected Adopted
POSITION YEARS Expense Budget
02-03 03-04 .04-05 03-04 04-05
1.00 1.00 1.00 $ 89,300 $ 89,300
0.00 0.00 1.00 N/A 24,500
1.00 1.00 2.00
TOTAL SALARIES $ 89,300 $ 113,800
FICA Taxes
Deferred Compensation
Group Health Insurance
Dependent Health Insurance Premium
Employee Assistance Program
Workers Comp Insurance
Auto Allowance
Total Personal Services
6,831 8,706
14,735 16,940
6,692 15,862
8,001 9,922
23 46
787 1,098
3,600 3,600
$ 129,969 $ 169,974
59
ICgT¥ OF SEBASTIAN, FLORIDA 2004/2005 ANNUAl, BUDGET]
CAPITAL OUTLAY SCHEDULE
~ITY ATTORNEY
Priority EXPENDITURES PER FISCAL YEAR
Number Description .2004-05 2005-06 2006-07 2007-08 2007-08 TOTAL
1 Computer $ $ $ 1,200 $ $ $ 1,200
2 Printer 700 700
$ $ $ 1,900 $ $ $ 1,900
60
0F SEB sw i i L0 6 2°o4a°°5 XNNU L VD EW[
CITY ATTORNEY
Code: 010010
Actual FY 04/05
Account FY 01/02 FY 02/03 FY 03/04 to FY 03/04 Adopted
Number Description Actual Actual Budget 3/31/04 Projected Budget
PERSONAL SERVICES
511200 Regular Salaries 76,483 83,360 89,300 40,994 89,300 113,800
512100 FICA Taxes 6,742 7,021 6,831 3,061 6,831 8,706
512225 Deferred Compensation 12,620 13,754 14,735 6,764 14,735 16,940
512301 Group Health Insurance Premium 4,346 4,589 6,692 3,269 6,692 15,862
512305 Dependant Health Ins Premium 5,359 5,580 8,001 4,001 8,001 9,922
512309 Employee Assistance Program 23 23 23 12 23 46
512400 Worker's Comp Insurance 0 487 787 590 787 1,098
1512601 Auto Allowance 3,590 3,590 3,600 1,795 3,600 3,600
'TOTAL PERSONAL SERVICES 109,163 118,404 129,969 60,486 129,969 169,974
DPERATING EXPENDITURES
534000 Travel and Per Diem 1,450 783 1,500 0 1,136 2,000
534101 Telephone 0 I 173 104 203 250
534105 Cellular Phone 184 734 750 674 1,124 750
534110 Internet Services 0 0 25 13 22 30
534115 On-Line Services 1,280 1,117 1,250 528 1,144 1,100
534120 Postage 12 15 20 1 20 20
534130 Express Mail 30 (10) 0 0 0 0
534620 R & M- Vehicles 0 0 0 0 0 0
534630 R& M- Office Equipment 0 149 66 0 50 50
534800 Promotional Activities 0 0 0 0 125 125
534995 Litigation Expenses 430 0 0 0 0 0
535200 Departmental Supplies 143 118 100 53 100 600
535260 Gas and Oil 0 0 0 0 0 0
535410 Dues and Memberships 315 365 450 0 400 450
535420 Books and Publications 108 0 0 10 10 20
535450 Training and Education 1,025 596 1,000 0 1,000 1,100
YOTAL OPERATING EXPENDITURES 4,977 3,868 5,334 1,383 5,334 6,495
CAPITAL OUTLAY
;06400 Vehicles and Equipment 0 1,515 0 0 0 0
YOTAL CAPITAL OUTLAY 0 1,515 0 0 0 0
YOTAL LEGAL DEPARTMENT 114,140 123,787 135,303 61,869 135,303 176,469
61
FINANCE DEPARTMENT
Thc Finance Department is responsible for the financial administration of the City. Specifically, the Finance
Department is responsible for maintenance of the general ledger accounting; accounts payable; processing and
payment of purchasing card transactions, preparation of financial studies; Official Statements and special reports,
control and investment of revenues; maintenance of fixed asset records, bond and note debt service funds; payroll;
financing; project maintenance and accounting; preparation of the annual financial report and supporting
documentation; special projects, (i.e. franchise fee compliance, franchise negotiations, public service utility tax
analysis); budget preparation, monitoring and maintenance; Risk Management; Information Management Services;
revenue collection and billings, including special assessments, occupational licensing, and grant administration.
FISCAL YEAR 2004 ACCOMPLISHMENTS
Fourth time awardee of the Government Finance Officer's Association Certificate of Achievement for
Excellence in Financial Reporting for the Comprehensive Annual Financial Report for fiscal year 2003.
Facilitated issuance of $5,630,000 Stormwater Utility Revenue Bonds, Series 2003.
Facilitated issuance of $2,125,000 Infrastructure Sales Surtax Revenue Bonds, Series 2003A.
Early retirement of Riverfront Waterline Assessment Revenue Bonds, Series 1996.
Facilitated revenue collections of delinquent Riverfront Waterline Assessments.
Successfully implemented the purchasing card program with the Purchasing department.
FISCAL YEAR 2005 GOALS AND OBJECTIVES
Continue to provide quality financial services for the City of Sebastian.
Continue to provide responsive service to all Finance department customers, citizens, vendors, and employees.
Submit 2004/2005 Annual Budget document to the Government Finance Officers Association for
distinguished Budget Presentation Award.
Submit Comprehensive Annual Financial Report to Government Finance Officers Association for Excellence
for Financial Award.
Implement central cashier function.
Cross train growth management personnel for occupational license rules and regulations, as well as city
procedure.
PERFORMANCE MEASURES
Actual Actual Projected Projected
Performance Indicators 2001/2002 2002/2003 2003/2004 2004/2005
Journal Entries Processed 2,284 2,366 2,290 2,400
Accounts Payable Invoices Processed 10,275 11,046 10,970 12,150
Accounts Payable Checks Processed 4,341 4,419 4,659 4,000
Purchase Orders Processed 359 372 420 420
Payroll Checks Processed 4,422 4,498 5,576 4,850
Occupational Licenses Processed 929 1,078 1,100 1,200
Purchasing Card Transaction Processed N/A N/A N/A 2,550
Purchasing Card Users N/A N/A N/A 50
Receive Excellence in Financial Reporting Award Yes Yes Yes Yes
Receive Distinguished Budget Presentation Award N/A N/A N/A Yes
62
PROGRAM BUDGET DESCRIPTION FOR THE FINANCE DEPARTMENT
STAFFING NATURE OF ACTIVITY
03/04 04/05
10.00% 10.00°A General Accounting - Data entry for general ledger activity for all City operations, bani
reconciliations, cash management, preparation of federal, State and local reports, and allocatio~
of charl~es to City departments. Ensure all accountin[~ information is entered timely and
20.00% 18.00~ Accounts Payable - Review all requests for payment and prepare checks. Process and pa~
!purchasing card transactions. Ensure appropriate discounts are taken and invoices are paid prio:
Io due date, audit travel expense reports and prepare year end 1099's..
11.00% 11.00% Pavroll- Review and process payroll, to include benefits, deductions, leave availability,
reorkers compensation. Prepare quarterly and annual payroll tax reports, as well as quarterl,~
reports to the workers compensation insurance carrier, prepare employee insurance invoices fo:
payment and process year end W-Ts.
2.00% 2.00% Fixed Assets - Maintain fixed assets records for all City property and equipment. Ensure asset:
~re recorded and tagged properly.
4.00% 4.00% Capital Proieets - Acconnt for all Capital Projects. Ensure that all expenditures for projects ar~
properly recorded.
6.00% 10.00~ Budget - Prepare annual budget in accordance with procedures outlined in the City Charter
Code. Ensure budget is comprehensive as to commumcatiun, coordination and control.
2.00% 2.00% ]Risk Management - Ensure compliance with general and property liability issues. Ensure tha
insurance claims are accurate and timely.
13.99% 15.00~ Staff Accounting and Financial Operations - Analyze general ledger accomats, develop am
prepare subsidiary ledgers for the annual audit. Analyze financial data. Prepare monthly budge
Io actual statements and ammal financial statements. Prepare annual State reports, such a:
Uompttoller's Report, Transportation Report, and other complex financial analyses. Inves
aperating and conslructiun funds. Make debt service payments and record transactions. Provid~
:tuality financial data for statement presentation and managerial use.
7.00% 4.00% Administration - Meet with consultants, attorneys, financial advisors. Preparation am
mpervision of the annual audit, computer conversions and maintenance of accounting records
payroll, accounts payable, Purchase Order System, and accounting software.
0.01% 1.00% Information Management Services - Provide networking administration to the Citywid~
Network System and each subsidiary server. Support each department with informatioz
management needs, software installation and hardware analysis.
11.00% 15.00% Revenue .Collections & Billings - Collect revenues fi:om taxes, intergovernmental revenues
Franchise fees, utility taxes, occupational licenses, parking citations, special assessments, an(
rentals.
2.00% 2.00% Grants Administration - Continue monitoring of 17 existing programs (grant value o
[4,103,867) for compliance and grant reimbursements. Preparation of status reports an(
reimbursement requests.
11.00% 6.00% Deeupational Licensing - Issues approximately 1000 occupational licenses and maintain~
accupational license database.
100.00% 100.00'~
63
FINANCE DEPARTMENT BUDGET SUMMARY
The Fiscal Year 2004-2005 adopted budget for Finance is $369,600. This compares to thc 2003-04 projecte¢
expenditures of $343,736, an increase of $25,864 or 7.5%.
Personal Services
Operating Expenses
Capital Outlay
Total
Projected Adopted
FY 01-02 FY 02-03 FY 03-04 FY 03-04 FY 04-05
Actual Actual Budget Expenditures Budget Difference
$ 268,015 $ 254,196 $ 276,513 $ 276,513 $ 302,080 $ 25,567
78,379 66,176 69,371 67,223 67,520 297
7,650 1,515
$ 354,044 $ 321,887 $ 345,884 $ 343,736 $ 369,600 $ 25,864
Fiscal Year 2004-05 Adopted Budget:
Major Current Level Changes from
Fiscal Year 2003-04 Projected Expenditures: Difference
1. Personal Services - Increase m~ainly due to an estimated 24% increase in health insurance premiums, a
5.5% increase for CWA employees per CWA Union Contract and exempt employees per Management
Benefit Package, and an increase in deferred compensation and worker% compensation premiums which
are wage driven. $ 25,567
2. Operating Expenses - Increase due to support for the MUNIS accounting software operating system
database administration. $ 297
Capital Outlay - No forecasted capital outlay in FY 2004-05. $
PERSONAL SERVICES SCHEDULE
FINANCE DEPARTMENT
F/T/E Projected Adopted
PAY POSITION YEARS Expense Budget
POSITION RANGE GRADE 02-03 03-04 04-05 03-04 04-05
Director of Finance 57,802/104,397 84E 1.00 1.00 1.00 $ 62,588 $ 67,200
Asst. Director of Finance 49,409/89,239 40E 1.00 1.00 1.00 49,500 52,450
Accounting Clerk II 22,661/40,929 18 2.00 2.00 2.00 54,000 59,000
Computer Operator 26,291/47,485 23 1.00 1.00 1.00 36,500 38,500
5.00 5.00 5.00
TOTAL SALARIES
Overtime
FICA Taxes
Deferred Compensation
Group Health Insurance Premium
Dependant Health Ins Premium
Employee Assistance Program
Worker's Comp Insurance
Total Personal Services
$ 202,588 $ 217,150
500 500
15,591 16,650
I8,342 19,589
32,070 39,193
5,548 6,879
115 115
1,759 2,004
$ 276,513 $ 302,080
64
0F SEi Xs iAN, FLO mD X 2004}2005 X~N~ ~ ~D~"I
CAPITAL OUTLAY SCHEDULE
FINANCE DEPARTMENT
Priority EXPENDITURES PER FISCAL YEAR
Number Description 2004-05 2005-06 2006-07 2007-08 2008-09 TOTAL
1 Computer (2) $ $ 2,400 $ $ $ $ 2,400
2 Laser printers 1,400 1,400 1,400 1,400 5,600
$ $ 3,800 $ 1,400 $ 1,400 $ 1,400 $ 8,000
65
FINANCE DEPARTMENT
Code: 010020
Actual FY 04/05
· ccount FY 01/02 FY 02/03 FY 03/04 TO FY 03/04 Adopted
Number Description Actual Actual Budget [}3/31/2004 Prolected Budget
PERSONAL SERVICES
511200 Regular Salaries 207,619 197,113 202,588 95,944 202,588 217,150
511400 Overtime 791 1,986 500 163 500 500
512100 FICA Taxes 15,665 15,000 15,591 7,126 15,591 16,650
512225 Deferred Compensation 18,756 17,902 18,342 8,623 18,342 19,589
512301 Group Health Insurance Premium 25,184 21,056 37,618 15,754 37,618 46,072
512309 Employee Assistance Program 0 0 115 58 115 115
512400 Worker's Comp Insurance 0 1,139 1,759 1,318 1,759 2,004
TOTAL PERSONAL SERVICES 268,015 254,196 276,513 128,986 276,513 302,080
OPERATING EXPENDITURES
533200 Audit Fees 39,005 29,354 26,358 26,815 26,815 27,000
534000 Travel and Per Diem 2,374 2,901 4,000 2,256 4,300 4,316
534101 Telephone 1,507 20 875 522 1,005 1,068
534110 Internet Access 2,733 0 125 64 109 108
534120 Postage 3,680 3,603 4,300 1,689 3,600 3,860
534130 Express Mail 46 159 200 0 100 100
534630 R & M - Office Equipment 9,529 13,605 12,803 12,212 12,803 13,321
;34700 Printing and Binding 3,091 2,705 4,096 2,690 4,095 4,400
535200 Departmental Supplies 7,850 6,112 5,525 2,170 5,525 3,200
535205 Bank Charges 95 987 786 520 786 700
535210 Computer Supplies 4,717 3,508 4,791 663 3,400 3,670
535410 Dues and Memberships 908 1,103 1,955 505 1,265 1,865
;35420 Books and Publications 918 890 1,250 614 1,000 872
535450 Training and Education 1,926 1,229 2,307 1,250 2,420 3,040
]?OTAL OPERATING EXPENDITURES 78,379 66,176 69,371 51,970 67,223 67,520
CAPITAL OUTLAY
606400 Vehicles and Equipment 7,650 1,515 0 0 0 0
I~OTAL CAPITAL OUTLAY 7,650 1,515 0 0 0 0
YOTAL FINANCE DEPARTMENT 354,044 321,887 345,884 180,956 343,736 369,600
66
MANAGEMENT INFORMATION SYSTEMS DIVISION
The Management Information Systems Division is responsible for the purchase, operation, and maintenance of the
City's approved hardware and software infrastructure, and either provides or recommends training for its use. The
division also provides support for the Police Department's Records Management System, Growth Management's
Arcview modified GIS system, over 150 microcomputers and printers, hardware and software support for the City's
Intemet Accounts, and maintenance of the City's telephone system.
FISCAL YEAR 2004 ACCOMPLISHMENTS
In absence of Network Manager, MIS technician responded to all the user requests and completed over 350
work orders.
Without of a Network Manager, MIS technician managed to keep the City's network and phone system up and
running.
Hired a new MIS Network Manager.
We have reorganized the MIS Department to be more efficient and User Friendly.
MIS has taken responsibility, established contacts and relationships with all vendors involved in the move of
the Police Department and City Hall to ensure a smooth transition.
MIS has replaced and reconfigared the City's Network Firewall to eliminate access from outside intruders.
MIS will complete the move of the Police Departments phone and computer systems from the old location to
the new one with minimal downtime.
MIS has streamlined the security for the entire City's computer network.
FISCAL YEAR 2005 GOALS AND OBJECTIVES
Ensure the Police Department is a secured and a self-contained Mode.
To eliminate the majority of spana received by the City's current email configuration.
Establish a mobile-based disaster recovery plan.
MIS will be able to access the City Network with a mobile uplink.
MIS will continue its efforts to ensure the advancement of our networks security to prevent outside intruders
and attacks.
MIS will complete the entire move of City Hall phone and conrputer systems from the old location to the new
one.
PERFORMANCE MEASURES
Actual Actual Projected Projected
Performance Indicators 2001/2002 2002/2003 2003/2004 2004/2005
Workorders Processed N/A N/A 350 500
Server Outages Serviced N/A N/A 1 2
Network Outages Serviced N/A N/A 1 2
Phone System Outages Serviced N/A N/A 1 2
User TraLning hours perfom~ed/supported N/A N/A 1200 2000
67
ICITY OF SEBASTIAN, FLORIDA 2004/2005 ANNUAL BUDGET[
PROGRAM BUDGET DESCRIPTION FOR THE MANAGEMENT INFORMATION SERVICES DIVISION
STAFFING NATURE OF A CT1VITY
03/04 04/05
15.00% 20.00% Network Analysis~ Design, and Configuration - This includes the assessment of the citys
current data needs, as well as, projected needs for ail software and hardware, and thc
documentation of all systems.
35.00% 30.00% End User Support - This includes hardware troubleshooting and repair, as well as, assistin
users in the use of all data resources.
5.00% 7.00% Network Administration - This includes the daily administration of network resources such a~
maintaining user accounts, e-mail accounts, data backup etc...
5.00% 7.00% Division Administration - This includes the functions necessary to support the internal
administrative needs of the MIS division's resources and personnel.
20.00% 16.00% Technology Research and Development - This is the time necessary to research and evaluate
technology related products and services for purchase and implementation.
20.00% 20.00% Information Services Support - This includes services such as web hosting and cable channel
content that provides Internal and External users access to data and services.
100.00% 100.00%
MANAGEMENT INFORMATION SYSTEMS DIVISION BUDGET SUMMARY
The Fiscal Year 2004-2005 Adopted budget for Management Information Systems is $135,307. This compares to the
2003-04 projected expenditures of $107,372, a increase of $27,935 or 26%.
Amended Projected Adopted
FY 01-02 FY 02-03 FY 03-04 FY 03-04 FY 04-05
Actual Actual Budget Expenditures Budget Difference
Personal Services N/A $ 73,278 $ 87,879 $ 87,879 $ 114,756 $ 26,877
Operating Expenses N/A 20,914 19,012 18,446 20,551 2,105
Capital Outlay N/A 8,281 1,050 1,047 (1,047)
Total N/A $ 102,473 $ 107,941 $ 107,372 $ 135,307 $ 27,935
Fiscal Year 2004-05 Adopted Budget:
Major Current Level Changes from
Fiscal Year 2003-04 Projected Expenditures: Difference
1. Personal Services - Increase mainly due to an estimated 24% increase in health insurance premiums,
a reclassification of the MIS Technician to a Systems Analyst in the later part of FY 03-04. a 5.5%
increase for exempt management employees per Management Benefit Package, and an increase in
deferred compensation and worker's compensation premiums which are wage driven. $ 26,877
2. Operating Expenses - Net increase results from rising costs associated with telephone, internet
access and computer supplies. $ 2,105
3. Capital Outlay - No forecasted capital outlay in FY 2004-05. $ (1,047)
68
PERSONAL SERVICES SCHEDULE
MANAGEMENT INFORMATION SERVICES DIVISION
F/T/E
PAY POSITION YEARS
POSITION I~Sd~GE GRADE 02-03 03-04 04-05
MIS Manager 39,732/71,760 35E 1.00 1.00 1.00
Systems Analyst 30,193/54,532 28E 0.~0 0.35 1.00
MIS Technician 19,706/35,391 15 1.00 0.65 0.00
Projected Adopted
Expense Budget
03-04 04-05
$ 41,580 $ 48,800
7,686 31,600
14,273
2.00 2.00 2.00
TOTAL SALARIES $ 63,539 $ 80,400
Overtime 1,660
FICA Taxes 4,979 6,151
Dcfe~ced Compensation 5,195 7,236
Group Health Insurance Premium 10,994 15,461
Dependant Health Ins Premium 898 4,722
Employee Assistance Program 42 46
Worker's Comp Insurance 572 740
Total Personal Services $ 87,879 $ 114,756
CAPITAL OUTLAY SCHEDULE
MANAGEMENT INFORMATION SERVICES DIVISION
Priority EXPENDITURES PER FISCAL YEAR
Number Description 2004-05 2005-06 2006-07 2007-08 2008-09
1 Computer $ $ 1,500 $ $ $
$ $ 1,500 $ $ $
TOTAL
$ 1,500
$ 1,500
69
iCITY OF SEBASTIAN,
MANAGEMENT INFORMATION SYSTEMS DIVISION
Code: 010021
Actual FY 04/05
Account FY 01/02 FY 02/03 FY 03/04 to FY 03/04 Adopted
Number Description Actual Actual Budget 03/31/2004 Proiected Budget
PERSONAL SERVICES
~11200 Regular Salaries N/A 54,905 63,539 26,181 63,539 80,400
~ 11400 Overtime N/A 1,667 1,660 1,395 1,660 0
~12100 FICA Taxes N/A 4,322 4,979 2,107 4,979 6,151
512225 Deferred Compensation N/A 4,761 5,195 2,471 5,195 7,236
512301 Group Health Insurance Premium N/A 7,291 10,994 5,764 10,994 15,461
512305 Dependant Health Ins Premium N/A 73 898 30 898 4,722
512309 Employee Assistance Program N/A 44 42 19 42 46
512400 Worker's Comp Insurance N/A 215 572 429 572 740
TOTAL PERSONAL SERVICES N/A 73,278 87,879 38,396 87,879 114,756
OPERATING EXPENDITURES
533120 Consultants N/A 0 5,000 4,940 4,940 5,000
534000 Travel and Per Diem N/A 533 1,900 978 1,546 1,626
534101 Telephone N/A 90 425 251 500 500
534105 Cellular Phone N/A 3,682 2,350 883 1,600 1,600
534110 Intemet Access N/A 2,336 725 393 800 1,000
534120 Postage N/A 26 100 20 40 100
534130 Express Mail N/A 163 250 112 250 250
534630 R & M - Office Equipment N/A 2,321 2,197 887 1,800 1,800
534640 R & M-Operating Equipment N/A 0 200 0 0 0
535200 Departmental Supplies N/A 748 500 287 600 600
535210 Computer Supplies N/A 7,401 3,595 2,738 5,600 6,000
535230 Small Tools and Equipment N/A 422 250 0 0 100
535410 Dues and Memberships N/A 211 220 224 224 250
535420 Books and Publications N/A 294 300 25 225 250
535450 Training and Education N/A 2,687 1,000 221 321 1,475
TOTAL OPERATING EXPENDITURES N/A 20,914 19,012 11,959 18,446 20,551
CAPITAL OUTLAY
606400 Vehicles and Equipment N/A 8,281 1,050 1,047 1,047 0
TOTAL CAPITAL OUTLAY N?A 8,281 1,050 1,047 1,047 0
TOTAL MANAGEMENT INFORMATION
SYSTEMS DIVISION N/A 102,473 107,941 51,402 107,372 135,307
70
HUMAN RESOURCES DEPARTMENT
The Human Resources Department is responsible for effective recruitment, selection, assignment, and retention of
employees. Human Resources is also responsible for administration of worker's comp and employee benefits, equal
opportunity employment, employee assistance, liaison to bargaining units, coordination of grievances, labor contract
negotiations, employee salary administration, and training.
FISCAL YEAR 2004 ACCOMPLISHMENTS
Continued and expanded the Supervisory Training Academy.
Maintained cordial labor relations with bargaining units through labor management meetings.
Continued to administer the Employee Recognition and Longevity Awards program.
Successfully negotiated a labor agreement with the Police Benevolent Association, effective October 1, 2004
through September 30, 2007.
FISCAL YEAR 2005 GOALS AND OBJECTIVES
Continue administration of the Supervisor's Training Academy.
Provide quarterly Lunch and Learn training sessions: Retirement Planning, Health Fair and Stress/Conflict
Management.
Continue to administer the Employee Recognition and Longevity Awards Program.
Continue to administer, enforce, and update personnel rules and regulations as needed.
PERFORMANCE MEASURES
Actual Actual Projected Projected
Performance Indicators 2001/2002 2002/2003 2003/2004 2004/2005
Employee Turnover Rate 8% 10% 8% 8%
Number of training sessions conducted 7 15 15 25
Total number of employees 183 183 185 191
Personnel expenses per employee $929.50 $1,049.00 $1,008.56 $1,120.58
71
]CITY OF SEBASTIAN, FLORIDA 2004/2005 ANNUAL BUDGET]
PROGRAM BUDGET DESCRIPTION FOR THE HUMAN RESOURCES DEPARTMENT
STAFFING NATURE OF ACTIVITY
03/04 04/05
21.00% 21.00% Hiring New Employees - Accept applications, screen applications for minimum qualifications
prepare employment and rejection letters, prepare new hire package, schedule pre-employment
~hysical and drug screens, conduct new hire orientations, conduct employment and background
investigations, coordinate with departments regarding examinations for skilled positions.
20.00% 20.00% In-Service Actions - Process employee action notices for activity - promotions, demotions and
ttans£ers. Maintain personnel and subject files. Update salary schedules and compensation
tans. Administer employee evaluation program.
8.00% 8.00% Union Negotiations~ Contract Administration - Negotiate labor agreements with both PBA
and CWA and any Memo's of Understanding that may be necessary during the current life of
existing contracts. Perform support research, document preparation, record minutes. Review
rewrite and organize Rules and Regulations as needed.
3.00% 3.00% Employee Recognition - Continue longevity service awards issued to employees who have
completed 5, 10, 15 and 20 consecutive years of service with the City. Employee of the
Quarter and Year awards. Safe Driving Award.
2.00% 2.00% CDL Administration - Ensure all employees required to possess CDL Drivers Licenses meet
Federal Drag and Alcohol Standard through random drug testing and at the same time
maintaining the confidentially of the person being processed. Maintain appropriate and
accurate records in support of this requirement.
2.00% 2.00% Employee/Safety Nesvsletter - Gather and disseminate information to all employees through
the publishing of a monthly newsletter.
20.00% 20.00% Management/General Employee Training - Develop and coordinate the necessary ttaining
for both management and general employees to provide up to date current laws and
management techniques.
8.00% 8.00% Effective an~d Responsive Management ~ Maintain and update the City's Policy and
Procedures Manual when necessary. Additionally, maintain an Employee Handbook which
contains an abbreviated ready reference of major policies and procedures. Review and revise
job descriptions.
10.00% 10.00% Effective Insurance Plans - Develop and maintain a comprehensive, innovative and effectively
managed insurance benefits plan for all employees and dependents. Provide clear prevention
opportunities and participation options for employees and dependents.
3.00% 3.00% Drug Free Workplace - Implement a true random drug policy for all employees to ensure a
drug free workplace environment.
3.00% 3.00% Employee Assistance Program - To insure and provide for an Employee Assistance Program
for employees and family members with any mental health and/or stress related problems.
100.00% 100.00%
72
HUMAN RESOURCES DEPARTMENT BUDGET SUMMARY
l'hc Fiscal Year 2004-2005 adopted budget for Human Resources is $209,884. This compares to the 2003-04
projectcd expenditures of $194,784, an increase of $15,100 or 7.8%.
Amended Projected Adopted
FY 01-02 FY 02-03 FY 03-04 FY 03-04 FY 04-05
Actual Actual Budget Expenditures Budget Difference
Personal Services $ 139,851 $ 152,410 $ 169,062 $ 169,062 $ 184,718 $ 15,656
Operating Expenses 30,248 38,103 26,490 25,722 25,166 (556)
Capital Outlay 1,514
total $ 170,099 $ 192,027 $ 195,552 $ 194,784 $ 209,884 $ 15,100
Fiscal Year 04-05 Adopted Budget:
Major Current Level Changes from
Fiscal Year 2003-04 Projected Expenditmes: Difference
!. Personal Services - Increase mainly due to an estimated 24% increase in health insurance
premiums, a 5.5% increase for CWA employees per CWA Union Contract and exempt employees per
Management Benefit Package, and an increase in deferred compensation and worker's compensation
premiums which are wage driven. 15,656
2. Operating Expenses - Net decrease results from reduction in ~'aining and educahon budget. (556)
3. Capital Outlay - No forecasted capital outlay for FY 2004-05.
PERSONAL SERVICES SCHEDULE
HUMAN RESOURCES DEPARTMENT
Position
~uman Resources Director
~enefits Specialist
Human Resources Technician
Pay
Range
57,802/104,397
26,291/47,485
24,071/43,474
F/T/E Projected Adopted
POSITION YEARS Expense Budget
Grade 02-03 03-04 04-05 FY 03-04 FY 04-05
84E 1.00 1.00 1.00 $ 61,800 $ 65,250
23 1.00 1.00 1.00 36,725 40,000
20 1.00 1.00 1.00 29,624 32,000
3.00 3.00 3.00
TOTAL SALARIES
Overtime
FICA Taxes
Deferred Compensahon
Group Health Insurance Premium
Dependant Health Ins Premium
Employee Assistance Program
Worker's Comp Insurance
Total Personal Services
$ 128,149 $ 137,250
600 600
9,830 10,546
11,565 12,407
15,256 19,535
2,459 3,048
69 69
1,134 1,264
$ 169,062 $ 184,718
73
[CITY OF SEBASTIAN, FLORIDA 2004/2005 ANNUAL BUDGET[
CAPITAL OUTLAY SCHEDULE
HUMAN RESOURCES DEPARTMENT
Priority
Number Description
1 Computer
EXPENDITURES PER FISCAL YEAR
2004-05 2005-06 2006-07 2007-08 2008-09 TOTAL
$ $ 1,560 $ 1,560 $ $ - $ 3,120
$ $ 1,560 $ 1,560 $ $ - $ 3,120
74
HUMAN RESOURCES
Code: 010035
Actual FY 04/05
l_ccount FY 01/02 FY 02/03 FY 03/04 to FY 03/04 Adopted
Number Description Actual Actual Budget 3/31/2004 Proiected Budget
PERSONAL SERVICES
il 1200 Regular Salaries 111,077 120,430 128,149 59,856 128,149 137,250
il 1400 Overtime 366 281 600 114 600 600
512100 FICA Taxes 8,327 9,051 9,830 4,536 9,830 10,546
i12225 Deferred Compensation 9,397 10,864 11,565 5,375 11,565 12,407
512301 Group Health Insurance Premium 8,633 9,298 15,256 7,527 15,256 19,535
512305 Dependant Health Ins Premium 1,982 1,718 2,459 1,229 2,459 3,048
512309 Employee Assistance Program 69 69 69 35 69 69
i12400 Worker's Comp Insurance 0 699 1,134 850 1,134 1,264
TOTAL PERSONAL SERVICES 139,851 152,410 169,062 79,522 169,062 184,718
OPERATING EXPENDITURES
533120 Consultants 3,573 9,500 0 0 0 0
533175 Employee Background Testing 7,308 8,256 6,000 3,167 6,000 6,250
533400 Other Contractual Services 770 871 1,000 254 1,000 750
534000 Travel and Per Diem 3,280 4,570 4,000 2,230 4,000 3,581
534101 Telephone 0 94 700 376 753 791
534105 Cellular Telephone 0 0 0 62 0 0
534110 Interact Services 0 0 75 38 75 75
534120 Postage 348 410 500 195 425 425
534130 Express Mail 189 149 200 106 200 200
i34630 R & M - Office Equipment 375 149 472 0 472 472
i34700 Printing and Binding 0 585 700 373 700 700
434800 Promotional Activities 1,993 1,584 1,000 788 1,000 1,000
534920 Legal Ads 2,466 1,178 2,000 146 2,000 2,000
535200 Departmental Supplies 3,223 4,076 2,500 1,342 2,500 2,500
535210 Computer Supplies 399 753 1,096 109 1,000 972
535230 Small Tools and Equipment 335 0 400 0 250 250
535410 Dues and Memberships 840 933 850 0 850 850
535420 Books and Publications 2,008 2,223 1,500 735 1,000 1,000
535450 Training and Education 3,141 2,772 3,497 287 3,497 3,350
TOTAL OPERATING EXPENDITURES 30,248 38,103 26,490 10,208 25,722 25,166
CAPITAL OUTLAY
606400 Vehicles and Equipment 0 1,514 0 1,929 0 0
TOTAL CAPITAL OUTLAY 0 1,514 0 1,929 0 0
TOTAL HUMAN RESOURCES 170,099 192,027 195,552 91,659 194,784 209,884
~ITY OF SEBASTIAN, FLORIDA 2004/2005 ANNUAL
POLICE DEPARTMENT
CONSOLIDATED BUDGET FOR ALL DIVISIONS AND UNITS
The Fiscal Year 2004-2005 adopted budget for Police Department as a whole is $4,009,539. This compares
the 2003-04 projected expenditures of $3,528,351, an increase of $481,188 or 13.6%.
Amended Projected Adopted
FY 01-02 FY 02-03 FY 03-04 FY 03-04 FY 04-05
Actual Actual Budget Expenditures Budget Differenc~
$2,150,120 $2,634,970 $3,088,434 $3,079,061 $3,368,705 $ 289,644
224,800 261,975 262,552 258,998 328,674 69,676
174,300 261,458 190,292 190,292 312,160 121,868
$2,549,220 $3,158,403 $3,541,278 $3,528,35l $4,009,539 $ 481,188
Personal Services
Operating Expenses
Capital Outlay
Total
Fiscal Year 2004-05 Adopted Budget:
Major Current Level Changes from
Fiscal Year 2003-04 Projected Expenditures: Difference
1. Personal Services - Increase mainly due to the addition of two (2) full-time road patrol officers
and one (1) part-time communication technician, an increase in health insurance premiums and
salary increases due to union contract. $ 289,644
2. Operating Expenses - Net increase mainly due to increase in fuel & oil cost and maintenance
costs for vehicles. $ 69,67~
3. Capital Outlay - Increase mainly due to vehicles requests associated with the new positions,
replacement of eight (8) laptop computers, and twenty-four (24) tasers. $ 121,868
77
POLICE ADMINISTRATION
The Police Administrative Division coordinates the efforts of the Division Commanders, oversees the budget and
performs strategic planning for the future.
FISCAL YEAR 2004 ACCOMPLISHMENTS
Implemented wireless reporting and dispatch capabilities.
Progressing with long-range efforts to implement Community Oriented Police Concept.
Continuing with command level development through education and assignments.
Upgrade dispatch center with new equipment and continued training toward 911 PSAP.
FISCAL YEAR 2005 GOALS AND OBJECTIVES
To maintain accreditation
To establish a community oriented policing policy
Continue Traffic Safety Program
Continue to provide growth for command staff
Expand the wireless reporting system
PERFORMANCE MEASURES
Actual Actual Projected Projected
Perfom~ance Indicators 2001/2002 2002/2003 2003/2004 2004/2005
Civic meetings attended 10 12 12 12
Policies reviewed 78 60 60 60
Unit staff meetings attended 6 18 18 18
Senior staff meetings attended 10 48 36 36
Staff inspections performed 6 12 6 6
Computerized statistical reviews 0 6 6 6
78
PROGRAM BUDGET DESCRIPTION FOR THE POLICE ADMINISTRATION
STAFFING NATURE OF ACTIVITY
03/04 04/05
60.00% 60.00°A General Management - Direct department, develop and expand citizen involvement and publk
~ducation. Meet with civic groups, media, and other public and private groups. Genera
administrative duties managing the department.
5.00% 5.00% Maintain Training and Professional Development Programs.
25.00% 25.00% Professional Standards - Oversee all internal affairs investigations and conduct two star
tnspections during the year. Oversee all background investigations. Insure that accreditatiot
standards are followed and documented.
10.00% 10.00~ Dispatch/Communications - Continue to develop procedures and training personnel tc
anplement a 911 PSAP
100.00~ 100.00%
POLICE ADMINISTRATION BUDGET SUMMARY
Fhe Fiscal Year 2004-2005 adopted budget for Police Administration is $305,090. This compares to the 2003-04
?rojected expenditures of $289,904, an increase of $15,186 or 5.2%.
?ersonal Services
Dperating Expenses
2apital Outlay
Fotal $
Fiscal Year04-05 Adopted Budget:
Major Current Level Changes from
Amended Projected Adopted
FY01-02 FY 02-03 FY 03-04 FY 04-05 FY 04-05
Actual Actual Budget Expenditures Budget Difference
$ 122,557 $ 143,296 $ 263,430 $ 254,057 $ 282,567 $ 28,510
17,913 21,10I 20,505 20,847 19,523 (1,324)
15,000 15,000 3,000 (12,000)
140,470 $ 164,397 $ 298,935 $ 289,904 $ 305,090 $ 15,186
Fiscal Year 2003-04 projected expenditures:
Difference
I. Personal Services - Increase mainly due to an estimated 24% increase in health insuarance premiums, a
5.5% annual increase for CWA employees per CWA Union Contract as well as exempt employees per
Management Benefit Package, and an increase in deffered compensation and worker's compensation
~remiums which are wage driven.. $ 28,510
L Operating Expenses - A slight decrease to reflect reduction in employee background testing. $ (1,324)
5. Capital Outlay - A decrease due to the purchase of a police vehicle in FY 2003-04. $ (12,000)
79
PERSONAL SERVICES SCHEDULE
POLICE ADMINISTRATION
PAY
RANGE
62,519/112,916
49,409/89,239
24,071/43.474
POSITION
Chief of Police
Captain
Administrative Assistant
F/T/E Projected Adopted
POSITION YEARS Expense Budget
GRADE 02-03 03-04 04-05 FY 03-04 FY 04-05
86E 1.00 1.00 1.00 $ 77,200 $ 81,400
40E 0.00 1.00 1.00 72,100 80,300
20 1.00 1.00 1.00 36,125 38,500
2.00 3.00 3.00
TOTAL SALARIES
Overtime
FICA Taxes
Clothing Allowance
Deferred Compensation
Chapter 185 Pension
Group Health Insurance Premium
Dependant Health Ins Premium
Employee Assistance Program
Worker's Comp Insurance
Total Personal Services
$ 185,425 $ 200,200
3,900 3,900
14,556 15,696
1,080 1,080
16,648 11,191
9,373 11,250
15,590 19,900
2,814 3,490
69 69
13,975 15,791
$ 263,430 $ 282,567
CAPITAL OUTLAY SCHEDULE
POLICE ADMINISTRATION DIVISION
Priority
Number
1
2
3
4
Descriotion
Replacement radios/speaker
Personal Computer
Laptop Computer
Replacement of Police Vehicl
EXPENDITURES PER FISCALYEAR
2004-05 2005-06 2006-07 2007-08 2008-09 TOTAL
$ 3,000 $ $ $ $ $ 3,000
1,700 1,700 1,800 5,200
1,500 1,500
38,000 38,000
$ 3,000 $ 3,200 $ 39,700 $ 1,800 $ $ 47,700
80
POLICE ADMINISTRATION
Code: 010041
Account
Number Description
PERSONAL SERVICES
511200 Regular Salaries
511400 Overtime
512100 FICA Taxes
512215 Clothing Allowance
512225 Deferred Compensation
512250 Chapter 185 Retirement
512301 Group Health Insurance Premium
512305 Dependant Health Ins Premium
512309 Employee Assistance Program
512400 Worker's Comp Insurance
rOTAL PERSONAL SERVICES
~PERATING EXPENDITURES
33100 Professional Services
33175 Employee Background Testing
533440 Electronic Security Services
534000 Travel and Per Diem
534101 Telephone
534105 Cellular Telephone
534110 Interernet Services
534115 On-line Services
534120 Postage
534130 Express Mail
534310 Electric
534320 Water/Sewer
534610 R & M-Buildings
534620 R&M-Vehicles
534630 R & M- Office Equipment
534640 R & M-Operating Equipment
534650 R&M-Radio
534800 Promotional Activities
534920 Legal Ads
535200 Departmental Supplies
535210 Computer Supplies
535230 Small Tools and Equipment
535260 Gas and Oil
535270 Uniforms and Shoes
535410 Dues and Memberships
535420 Books and Publications
535450 Training and Education
rOTAL OPERATING EXPENDITURES
CAPITAL OUTLAY
506400 Vehicles and Equipment
rOTAL CAPITAL OUTLAY
rOTAL POLICE ADMINISTRATION
FY 01/02
Actual
97,915
2,540
7,683
54O
9,101
0
4,548
184
46
0
122,557
3,I63
601
245
496
2,009
543
0
0
1,505
3,694
47O
84
130
0
4
42
185
0
1,725
545
873
608
209
0
460
72
250
17,913
0
0
140,470
FY 02/03
Actual
107,317
3,717
8,493
540
10,043
0
4,959
174
46
8,007
143,296
1,314
956
0
789
1,715
1,138
0
95
1,298
0
3,629
303
0
3,489
0
0
0
621
0
2,457
674
589
650
377
742
0
265
21,101
0
0
164,397
FY 03/04
Budget
185,425
3,900
14,556
1,080
16,648
9,373
15,590
2,814
69
13,975
263,430
0
2,350
0
1,000
1,500
1,150
100
8OO
1,600
0
3,875
35O
0
200
960
500
250
600
0
1,600
600
700
720
300
550
200
600
20,505
15,000
15,000
298,935
Actual
to
03/31/04
87,272
1,838
6,758
540
4,921
4,105
7,614
1,407
35
10,475
124,964
0
0
0
358
884
546
51
0
529
0
2,048
2O4
0
59
0
197
0
171
0
1,221
213
28
702
160
445
144
249
8,209
12,105
12,105
145,278
FY 03/04
Projected
185,425
3,900
14,556
1,080
16,648
0
15,590
2,814
69
13,975
254,057
0
2,350
0
1,000
1,725
1,150
100
8OO
1,100
0
4,280
497
0
200
900
400
100
600
0
1,600
500
500
1,500
300
445
200
600
20,847
15,000
15,000
289,904
FY 04/05
Adopted
Budget
200,200
3,900
15,696
1,080
11,191
11,250
19,900
3,490
69
15,791
282,567
0
0
0
1,400
1,898
1,300
100
875
1,100
0
4,127
248
0
600
500
500
200
400
0
1,600
500
475
1,600
600
500
200
800
19,523
3,000
3,000
305,090
81
0F SEBASTI i FLORiDA 2°04120 5 ANnuaL B GE I
SCHOOL RESOURCE OFFICER UNIT
The School Resource Unit consists of two full time police officers assigned to the elementary schools and the charter
junior high school located in the City of Sebastian. This officer fulfills a multifunctional role such as, teachers of
school security, aggression management, social skills, and consequences of behavior. In addition, the officer provides
security to students and faculty, handle reported crimes on school property, teach drug awareness and resistance, gang
resistance education training, and provide counseling to students and parents.
FISCAL YEAR 2004 ACCOMPLISHMENTS
Completed 18 weeks of Gang Resistance education and training
Completed 36 weeks of the 36 week DARE program
Completed the GREAT summer camp planning
Completed four 5 week Life Skills program
Completed 10 DARE bowls
Completed 9 DARE skates
New SRO attended 80 hours DARE/SRO certification course
Completed one safety fair
Stranger Danger for all lower level grades
Initiated project Child Safe, gun lock safety program
FISCAL YEAR 2005 GOALS AND OBJECTIVES
Continue DARE program including DARE bowls and DARE skates
Conduct in-service training to school faculty and staff to better prepare them in time of crisis
Continue the GREAT progranr with the 7th grade students
Continue the GREAT summer component with the graduated 7th grade students
Attend school functions, SAC, PTA, and safety committee meetings, one per month
PERFORMANCE MEASURES
Actual Actual Projected Projected
Performance Indicators 2001/2002 2002/2003 2003/2004 2004/2005
School Resource Classes 5 5 5 5
Number of Students 1450 1450 1,500 1,600
Bike Rodeos 2 1 3 2
Home Security Surveys N/A N/A N/A N/A
Home Counseling Services 10 7 10 10
G.R.E.A.T. Student Visitations 7th Grade Co: 47 38 50 50
G.R.E.A.T. Student Visitations 98 238 110 250
G.R.E.A.T. Summer Camp Students 36 36 25 21
82
PROGRAM BUDGET FOR SCHOOL RESOURCE OFFICER UNIT
ST,4FFING NATURE OF,4 CTIVITY
03/04 04/05
50.00% 50.00% D.A.R.E. - provides students with stmctmed classroom instruction on drag resistance and
educatinn~ as well as promotes social interaction and reward for good behavior for fifth ~yade
15.00% 25.00% School Resource Officer Program - Provides onsite school safety and guidance to the facility,
students, teachers, and parents.
25.00% 25.00% G.R.E.A.T. Program - Teaches gang resistance through education and ~aining. Educational
aspects of program involve crime impact on victims, neighborhoods, cultural sensitivity/prejudice,
conflict resolution, and goal setting.
10.00% 0.00% Life Skills - D.A.R.E. like program designed and targeted to third grade students.
100.00% 100.00%
POLICE SCHOOL RESOURCE OFFICER BUDGET SUMMARY
Fhe Fiscal Year 2004-2005 adopted budget for School Resource Officer Unit is $164,889. This compares to the 2003-0~
~rojected expenditures of $128,672, an increase of $36,217 or 28.15%.
Amended Projected Adopted
FY 01-02 FY 02-03 FY 03-04 FY 03-04 FY 04-05
Actual Actual Budget Expenditures Budget Difference
?ersonal Services $ 89,345 $ 109,114 $ 117,621 $ 117,621 $ 123,883 $ 6,262
Dperating Expenses 7,949 9,5 l 8 10,793 10,451 8,506 (1,945)
2apital Outlay 1,526 999 600 600 32,500 31,900
Fotal $ 98,820 $ 119,631 $ 129,014 $ 128,672 $ 164,889 $ 36,217
?iscal Year 04-05 Adopted Budget:
Major Current Level Changes from
Fiscal Year 2003-04 Projected Expenditures: Difference
1. Personal Services - Increase mainly due to an estimated 24% increase in health insurance premiums, a
~nnual salary increase for PBA employees per PBA Union Contract, and an increase in deferred
:ompensation and worker's compensation premiums which are wage driven. $ 6,262
L Operating Expenses - Decrease due to reduction in travel & per diem, training & education, vehicle
-naintenance. $ (1,945)
L Capital Outlay - Increase due to a replacement police vehicle request. $ 31,900
83
IciTy OF BASTiA , LORiDA 2004)2005 ANNUAi BUDGET[
PERSONAL SERVICES SCHEDULE
POLICE SCHOOL RESOURCE OFFICER UNIT
PAY
POSITION RANGE
School Resource Officers 28,473/51,425
F/T/E Projected Adopted
POSITION YEARS Expense Budget
GRADE 02-03 03-04 04-05 FY 03-04 FY 04-05
27 0.00 2.00 2.00 $ 72,999 $ 73,000
0.00 2.00 2.00
TOTAL SALARIES $ 72,999 $ 73,000
Overtime
FICA Taxes
Clothing Allowance
Chapter 185 Retirement
Group Health Insurance Premium
Dependant Health Ins Premium
Employee Assistance Program
Worker's Comp Insurance
Total Personal Services
5,OOO 5,OOO
6,011 6,O5O
1,080 1,080
10,075 10,920
10,291 15,596
3,125 4,961
46 46
8,994 7,230
$ 117,621 $ 123,883
CAPITAL OUTLAY SCHEDULE
SCHOOL RESOURCE OFFICER UNIT
Priority
Number
1
2
Description
Replacement Vehicle
(Funded By DST)
Laptop Computer
EXPENDITURES PER FISCAL YEAR
2004-05 2005-06 2006-07 2007-08 2008-09 TOTAL
32,500 $ $ $ $ $ 32,500
1,800 1,800
32,500 $ 1,800 $ $ $ $ 34,300
84
] iT 6F SEBAs TiA N, F ORID X 2 OO4i2 o os xNN AL U )G :TI
POLICE SCHOOL RESOURCE OFFICER UNIT
Code: 010042
Actual FY 04/05
Account FY 01/02 FY 02/03 FY 03/04 to FY 03/04 Adopted
Number Description Actual Actual Budget 3/31/03 Proiected Budget
PERSONAL SERVICES
;11200 Regular Salaries 64,336 68,281 72,999 33,080 72,999 73,000
511400 Overtime 7,118 6,329 5,000 1,457 5,000 5,000
512100 FICA Taxes 5,343 5,575 6,011 2,524 6,011 6,050
512215 Clothing Allowance 1,080 1,080 1,080 540 1,080 1,080
512250 Chapter 185 Retirement 457 8,779 10,075 4,082 10,075 10,920
512301 Group Health Insurance Premium 8,372 8,836 10,291 6,193 10,291 15,596
512305 Dependant Health Ins Premium 2,593 2,718 3,125 1,936 3,125 4,961
512309 Employee Assistance Program 46 46 46 19 46 46
512400 Worker's Comp Insurance 0 7,470 8,994 6,742 8,994 7,230
YOTAL PERSONAL SERVICES 89,345 109,114 117,621 56,573 117,621 123,883
OPERATING EXPENDITURES
534000 Travel and Per Diem 1,376 1,163 1,400 1,445 2,285 1,090
534101 Telephone 518 269 543 209 401 441
534105 Cellular Telephone 0 0 650 81 400 480
534110 Internet Access 0 0 75 38 77 80
534310 Electric 639 640 690 93 194 825
534320 Water/Sewer 757 27 197 104 241 165
:34410 Pagers 100 7 0 0 0 0
534620 R& M-Vehicles 351 1,004 500 177 500 250
534630 R & M - Office Equipment 0 0 131 0 0 0
534640 R & M-Operating Equipment 200 153 0 0 0 0
534650 R&M-Radio 120 0 300 0 300 300
534800 Promotional Activities 782 1,828 1,500 0 1,500 1,500
535200 Departmental Supplies 351 1,119 400 346 692 450
535210 Computer Supplies 185 244 877 121 300 350
535230 SmallTools and Equipment 60 267 300 0 200 150
535260 Gas andOil 1,120 1,100 1,130 615 1,230 1,300
535270 Uniforms and Shoes 657 1,008 1,000 182 1,000 500
535275 Safety Equipment 15 0 50 0 50 50
535420 Books and Publications 43 99 50 40 81 50
535450 Training and Education 675 590 1,000 762 1,000 525
rOTAL OPERATING EXPENDITURES 7,949 9,518 10,793 4,213 10,451 8,506
CAPITAL OUTLAY
506400 Vehicles and Equipment 1,526 999 600 0 600 32,500
YOTAL CAPITAL OUTLAY 1,526 999 600 0 600 32,500
rOTAL SCHOOL RESOURCE OFFICER
UNIT 98,820 119,631 129,014 60,786 128,672 164,889
85
0 sEBASTIAN' F omD L BUD E
POLICE PATROL DIVISION
The Uniform Division consists of four (4) squads of uniformed officers, each under the supervision of a sergeant.
These officers handle a daily operation, which consists of responding to calls for service by citizens, as well as
patrolling, traffic enforcement end criminal investigations.
FISCAL YEAR 2004 ACCOMPLISHMENTS
· / Numerous officers and supervisors have received letters from citizens, commending them for their efforts end
service.
· / Officers have maintained high visibility in the community in en effort to reduce crime.
· " Increased directed patrols in areas where citizens have had concems.
v' Supervisors and officers received training in Community Policing and sexual harassment.
,/ Directed officers to areas of concern and to resolve problems.
,/ Directions provided to supervisors for their normal duties
FISCAL YEAR 2005 GOALS AND OBJECTIVES
Maintain sufficient staff to effectively respond to calls for service in a timely manner.
Promote courtesy when in contact with the citizens.
Increase warning and parking citations.
Provide needed direction for supervisors.
Continue to provide educational opportunities for officers end supervisors to help keep them current on laws
end procedures.
PERFORMANCE MEASURES
Actual Actual Projected Projected
Performance Indicators 2001/2002 2002/2003 2003/2004 2004/2005
Traffic Stops 3,723 3,916 5,000 5,000
DUI Checkpoints & Saturation Patrols 3 7 12 Transfer
House Watches 4,214 3,151 5,000 Transfer
Funeral Escorts 76 84 130 Transfer
Patrol Miles 220,515 223,740 218,000 267,000
Officer Initiated Activity 17,781 23,036 21,500 26,600
Traffic Enforcement N/A N/A N/A 620
Parking Enforcement N/A N/A N/A 1,600
Alarms N/A N/A N/A 770
86
]CITY OF SEBASTIAN, FLOmDA 2004/2005 ANNUAL BUDGET]
PROGRAM BUDGET DESCRIPTION FOR THE POLICE PATROL DIVISION
STAFFING NATURE OF A CT1VITY
03/04 04/05
22.00% 22.00% Calls for Service - respond to estimated 38,000 - 40,000 calls for service.
20.00% 20.00% Traffic Stops and Citations - Conduct an estimated 6,000 traffic stops and issue an estimate~
2~500 citations and 37500 warnings.
10.00% 10.00% Investigations - Conduct vekicle crash investigations.
10.00% 10.00% Criminal Transportation - Transport arrested adults and juveniles to respective detenfior
fa~ilitig$.
10.00% 10.00% Training and Professional Development - Provide a minimum of 40 hours of training to all
members of the division.
28.00% 28.00% Patrol and Crime Prevention - Maintain patrol logs and direct patrols to reduce opportunistic
crimes. Monitor traffic to direct traffic enforcement strategies. Plan and participate in tasl~
force operations.
100.00% 100.00%
POLICE PATROL DIVISION BUDGET SUMMARY
l'he Fiscal Year 2004-05 adopted budget for Police Patrol Division is $1,737,847. This compares to the 2003-04
projected expenditures of $1,753,932, a decrease orS 16,085 or .92%.
Amended Projected Adopted
FY 01-02 FY 02-03 FY 03-04 FY 03-04 FY 04-05
Actual Actual Budget Expenditures Budget Difference
?ersonalServices $ 1,000,041 $ 1,339,735 $ 1,531,624 $ 1,531,624 $ 1,418,660 $ (112,964)
Dperating Expen scs 83,317 108,121 94,016 94,116 121,082 26,966
Zapital Outlay 129,576 150,059 128,192 128,192 198,105 69,913
l'otal $ 1,212,934 $ 1,597,915 $ 1,753,832 $ 1,753,932 $ 1,737,847 $ (16,085)
Fiscal Year 04-05 Adopted Budget:
Major Current Level Changes from
Fiscal Year 2003-04 Projected Expenditures: Difference
1. Personal Services - Net decrease due to the transfer of four (4) police officers to Special Operations
Division, offset by the addition of two (2) road patrol officers, an estimated increase in health insurance
,reminms and annual salary increases for PBA employees per the PBA Union Contract, and a decrease
a deferred compensation and worker's compensation premiums which are wage driven. $ (112,964}
L Operating Expenses - Net increase mainly due to increase in fuel & oil costs and maintenance costs
[br vehicles. $ 26,966
5. Capital Outlay - Increase mainly due to laptop computer replacement for patrol vehicles, tasers, and
aew vehicles due to addition of officers. $ 69,913
87
PERSONAL SERVICES SCHEDULE
POLICE PATROL DMSION
POSITION
Eaptain
Lieutenant
Sergeants
3fficers
Femporary Part-time Officer
Dfficers
F/T/E
PAY POSITION YEARS
RANGE GRADE 02-03 03-04 04-05
49,409/89,239 40E 1.00 0.00 0.00
44,468/80,315 37E 0.00 1.00 1.00
35,433/63,996 30 4.42 5.00 4.00
28,473/51,425 27 16.00 18.00 15.00
0.00 0.50 0.00
NEW POSITION 0.00 0.00 2.00
Projected Adopted
Expense Budget
.FY 03-04 FY 04-05
$ $
60,600 67,000
250,000 207,800
598,238 483,150
11,150
59,000
21.42 24.50 22.00
TOTAL SALARIES $ 919,988 $ 816,950
Overtime 125,000 125,000
FICA Taxes 80,685 72,927
Clothing Allowance 12,960 11,340
Chapter 185 Retirement 133,978 130,312
Group Health Insurance Premium 153,128 163,653
Dependant Health Ins Premium 18,755 13,678
Employee Assistance Program 553 484
Worker's Comp Insurance 86,577 84,316
Total Personal Services $1,531,624 $1,418,660
~APITAL OUTLAY SCHEDULE
PATROL DIVISION
POLICE
Priority
Number Description
1 Replacement Marked Patrol Vehicle $ 32,500 $149,550
(Funded by DST)
2 Marked Patrol Vehicle 32,500
(Funded by DST)
3 Laptop computers (8) 12,605
4 Automatic External Defibulators (5) 20,000
5 Replace Radio 17,500 18,000
6 Radars (2 per year) 3,000 3,090
7 Tasers (20) 20,000
8 Mobil Video Replacements 9,000
9 Personal Computer 1,150
10 Vehicle (Program Change) 30,000
(Funded by DST)
11 Vehicle (Program Change) 30,000
(Funded by DST)
EXPENDITURES PER FISCAL YEAR
2004-05 2005-06 2006-07 2007-08 2008-09 TOTAL
$154,040 $158,660
18,600 19,158
3,180
$163,420 $658,170
32,500
12,605
20,000
19,732 92,990
9,27O
20,000
9,000
1,150
30,000
30,000
$198,105 $180,790 $175,820 $177,818 $183,152 $915,685
88
POLICE PATROL DIVISION
Code: 010043
Actual FY 04/05
Account FY 01/02 FY 02/03 FY 03/04 to FY 03/04 Adopted
Number Description Actual Actual Budget 03/31/2004 Proiected Budget
PERSONAL SERVICES
511200 Regular Salaries 701,366 817,654 919,988 395,939 919,988 816,950
511400 Overtime 121,606 125,056 125,000 67,822 125,000 125,000
512100 FICA Taxes 62,300 71,577 80,685 35,182 80,685 72,927
512215 Clothing Allowance 10,620 11,516 12,960 6,052 12,960 11,340
512250 Chapter 185 Retirement 5,041 112,448 133,978 55,266 133,978 130,312
512301 Group Health Insurance Premium 83,174 94,593 153,128 69,058 153,128 163,653
512305 Dependant Health Ins Premium 15,481 13,977 18,755 8,511 18,755 13,678
512309 Employee Assistance Program 453 511 553 263 553 484
512400 Worker's Comp Insurance 0 92,403 86,577 64,892 86,577 84,316
TOTAL PERSONAL SERVICES 1,000,041 1,339,735 1,531,624 702,985 1,531,624 1,418,660
OPERATING EXPENDITURES
533400 Other Contractual Services 0 0 0 0 0 3,100
534000 Travel and Per Diem 3,237 3,207 3,300 2,749 3,300 4,000
534101 Telephone 2,694 2,093 2,000 393 772 849
534105 Cellular Telephone 657 1,715 2,600 858 1,800 1,125
534110 Internet Access 0 0 2,880 1,119 2,300 2,880
534310 Electric 4,988 4,899 5,225 2,895 6,051 5,777
534320 Water/Sewer 486 303 350 203 597 1,571
534410 Pagers 858 116 0 0 0 0
534620 R & M-Vehicles 11,451 10,647 8,186 7,377 11,000 11,000
534630 R & M - Office Equipment 0 492 313 99 300 600
534640 R & M-Operating Equipment 4,242 5,951 4,000 2,960 4,000 11,950
534650 R&M-Radio 1,501 2,766 2,500 1,363 2,500 3,000
535200 Departmental Supplies 8,347 9,408 7,500 3,812 6,000 7,500
535210 Computer Supplies 733 729 4,595 2,185 3,000 3,500
535230 SmallTools and Equipment 3,488 7,597 2,500 855 1,800 2,000
535260 Gas and Oil 25,289 34,851 31,000 20,938 35,900 42,000
535270 Uniforms and Shoes 9,472 19,486 12,192 5,144 10,300 15,000
535275 Safety Equipment 655 194 655 119 240 350
535410 Dues and Memberships 110 140 110 95 95 110
535420 Books and Publications 709 116 710 761 761 770
535450 Training and Education 4,400 3,411 3,400 2,290 3,400 4,000
TOTAL OPERATING EXPENSES 83,317 108,121 94,016 56,215 94,116 121,082
CAPITAL OUTLAY
606400 Vehicles and Equipment 129,576 150,059 128,192 13,798 128,192 198,105
TOTAL CAPITAL OUTLAY 129,576 150,059 128,192 13,798 128,192 198,105
TOTAL POLICE PATROL DIVISION 1,212,934 1,597,915 1,753,832 772,998 1,753,932 1,737,847
89
POLICE COMMUNITY POLICING UNIT
The Community-Policing Unit coordinates special events, serves as liaison between the community and the police
department for various issues, is the emergency management liaison, conducts background investigations and
supervises and trams the community volunteers. This division also is responsible for code enforcement assistance,
maintenance on CFA accreditation files, maintaining alarm permits as well as serving as the false alarm administrator.
FISCAL YEAR 2004 ACCOMPLISHMENTS
Attended over 150 community meetings to promote community oriented policing program.
Conducted over 50 child seat/safety referrals and inspections.
Conducted training for new volunteers and crossing guards.
Attended emergency management meetings and training courses to keep current.
Participated and coordinated various events within our community and in the county.
Conducted over 3500 house watches for citizens
Assisted in over 140 funeral escorts.
Collected over $8000 in fines and permits.
FISCAL YEAR 2005 GOALS AND OBJECTIVES
Implement, coordinate and maintain contact with the community and provide assistance with various
community issues.
Continue to supervise and coordinate community service volunteer program.
Provide a variety of security and safety assessment and training for the community.
Continue to conduct background investigations for new employees.
Efficiently maintain all false alarm files and permits.
PERFORMANCE MEASURES
Actual Actual Projected Projected
Performance Indicators 2001/2002 2002/2003 2003/2004 2004/2005
Crime Prevention Information Meetings 3 3 4 4
Youth Safety Fair/Bike Rodeos 2 2 3 4
Community Events 4 4 6 6
Background Investigations N/A N/A N/A 20
Emergency Planning N/A N/A N/A 10
9O
PROGRAM BUDGET DESCRIPTION FOR THE COMMUNITY POLICING UNIT
STAFFING NATURE OF ACTIVITY
03/04 04/05
50.00% 50.00% Community Relations - Provide full police services to the Community. Conduct securit
surveys. Coordinate Community Service Volunteer Program. Coordinate public service medi*
segments. Provide commercial and residential security training sessions.
25.00% 20.00% Community Policing - Prepare and implement public assistance/comnamity policing
initiatives.
13.00% 5,00% Crime Prevention - Coordinate with City Agencies and other law enforcement agencies tc
reduce criminal activities
12.00% 5.00% Securitw Surveys - Provide commerical and residential security training sessions.
0.00% 20.00% Background investigation
100.00% 100.00%
POLICE COMMUNITY POLICING UNIT BUDGET SUMMARY
The Fiscal Year 2004-2005 adopted budget for Community Policing is $144,347, This compares to the 2003-0~
~roiected expenditures of $138,473, an increase of $5,874 or 4.24%
Amended Projected Adopted
FY 01-02 FY 02-03 FY 03-04 FY 03-04 FY 04-05
Actual Actual Budget Expenditures Budget Difference
'ersonalServices $ 90,364 $ 116,389 $ 129,688 $ 129,688 $ 121,044 $ (8,644~
Operating Expenses 10,686 11,450 11,564 8,785 19,753 10,968
Capital Outlay 3,550 3,550
Total $ 101,050 $ 127,839 $ 141,252 $ 138,473 $ 144,347 $ 5,874
Fiscal Year 04-05 Adopted Budget:
Major Current Level Changes from
Fiscal Year 2003-04 Pro./ected Expenditures: Difference
1. Personal Services - Net decrease mainly due to a decrease in worker's comp premium, offset by an
:stimated increase in health insurance premiums, a 5.5% increase for a CWA employee per CWA Union
Contract, and an increase in deferred compensation which is wage driven. $ (8,644~
~. Operating Expenses - Increase mainly due to electric and water & sewer charges based on square
footage allocation at the new police station. $ 10,968
3. Capital Outlay - Increase solely due to the new computer software needed for "Are you OK"
program. $ 3,550
91
PERSONAL SERVICES SCHEDULE
COMMUNITY POLICING UNIT
POSITION
Comity Policing Officer
Clerical Assistant I
Crossing Guards Temp (7)
PAY
RANGE
28,473/51,425
19,557/35,322
Projected Adopted
Expense Budget
GRADE 02-03 03414 04-05 FY 03-04 FY 04-05
27 1.00 1.00 1.00 $ 36,749 $ 38,500
13 1.00 1.00 1.00 21,500 21,000
3.50 3.50 3.50 31,300 28,000
5.50 5.50 5.50
TOTAL SALARIES $ 89,549 $ 87,500
F/T/E
POSITION YEARS
Overtime
FICA Taxes
Clothing Allowance
Deferred Compensation
Chapter 185 Retirement
Group Health Insurance Premium
Dependant Health Ins Premium
Employee Assistance Program
Worker's Comp Insurance
Total Personal Services
2,500 2,500
7,064 6,926
540 540
1,935 1,890
5,070 5,740
10,389 11,660
4,042 88
46 46
8,553 4,154
$ 129,688 $ 121,044
CAPITAL OUTLAY SCHEDULE
COMMUNITY POLICING UNIT
Priority EXPENDITURES PER FISCAL YEAR
Number Description 2004-05 2005-06 2006-07 2007-08 2008-09 TOTAL
1 "Are You OK" Program sofhvare $ 3,550 $ $ $ $ $ 3,550
$ 3,550 $ $ $ $ $ 3,550
92
004/2005 ANNu
POLICE COMMUNITY POLICING UNIT
Code: 010044
Actual FY 04/05
Account FY 01/02 FY 02/03 FY 03/04 to FY 03/04 Adopted
Number Description Actual Actual Budget 03/31/2004 Proiected Budget
PERSONAL SERVICES
511200 Regular Salaries 69,141 79,740 89,549 38,847 89,549 59,500
511300 Temporary Salaries 0 0 0 0 0 28,000
511400 Overtime 4,774 3,940 2,500 1,493 2,500 2,500
i512100 FICA Taxes 5,466 6,163 7,064 3,026 7,064 6,926
!512215 Clothing Allowance 540 540 540 270 540 540
512225 Deferred Compensation 989 1,810 1,935 196 1,935 1,890
512250 Chapter 185 Retirement 236 4,559 5,070 2,260 5,070 5,740
512301 Group Health Insurance Premium 6,255 8,765 10,389 3,927 10,389 11,660
512305 Dependant Health Ins Premium 2,923 3,515 4,042 1,077 4,042 88
512309 Employee Assistance Program 40 46 46 19 46 46
512400 Worker's Comp Insurance 0 7,311 8,553 6,410 8,553 4,154
TOTAL PERSONAL SERVICES 90,364 116,389 129,688 57,525 129,688 121,044
OPERATING EXPENDITURES
534000 Traveland Per Diem 100 506 250 0 350 650
534101 Telephone 801 894 1,300 376 727 800
534105 Cellular Telephone 289 611 637 281 637 480
534110 Internet Services 0 0 100 51 100 100
534310 Electric 639 639 690 93 194 3,301
534320 Water/Sewer 757 27 197 79 192 992
534410 Pagers 100 7 0 0 0 0
534620 R& M-Vehicles 403 994 450 182 300 1,800
534630 R & M- Office Equipment 0 299 300 0 300 300
534640 R& M-OperatingEquipment 4 37 200 54 200 200
534650 R& M-Radio 300 60 300 55 200 1,200
534800 Promotional Activities 726 1,021 1,000 114 1,000 500
535200 Departmental Supplies 720 625 600 543 700 600
535210 Computer Supplies 257 252 200 214 250 200
535230 Small Tools and Equipmeut 431 567 400 20 400 400
535260 Gas and Oil 3,155 2,747 3,000 420 1,500 6,000
535270 Uniforms and Shoes 1,056 1,401 1,180 194 850 1,180
535275 Safety Equipment 23 108 50 0 50 300
535410 Dues and Memberships 20 60 60 25 80 100
535420 Books and Publications 30 0 50 55 55 50
535450 Training and Education 875 595 600 210 700 600
TOTAL OPERATING EXPENDITURES 10,686 11,450 11,564 2,966 8,785 19,753
CAPITAL OUTLAY
606400 Vehicles and Equipment 0 0 0 0 0 3,550
TOTAL CAPITAL OUTLAY 0 0 0 0 0 3,550
TOTAL COMMUNITY POLICING UNIT 101,050 127,839 141,252 60,491 138,473 144~347
93
OF SEBASTIAN, Fi ORIDA 2004i2005AL BUDG q
CODE ENFORCEMENT DIVISION
The Code Enforcement Division enforces codes to ensure the beauty and character of the City by responding to citizen
complaints and self-initiation enforcement. Also, provides support to the Code Enforcement Board, administers and
enforces the false alarm ordinance and assists residents with false alarm problems.
FISCAL YEAR 2004 ACCOMPLISHMENTS
Cleaned up several neighborhoods of key concern through enforcement and voluntary compliance.
Both code enforcement officers received advanced certifications.
Instituted inmate correction crew City Clean Up Program.
Boy Scout monthly volunteer City Clean Up Program.
Trained police volunteers in initiation of code enforcement.
FISCAL YEAR 2005 GOALS AND OBJECTIVES
Maintain a high violator compliance rate. Carry over as a yearly function.
Reduce repeat offenses through compliance and enforcement, while maintaining good public relations
Continue the inmate and Boy Scout city clean up programs.
PERFORMANCE MEASURES
Actual Actual Projected Projected
Performance Indicators 2001/2002 2002/2003 2003/2004 2004/2005
Water Violations N/A 109 60 58
Parking Violations N/A 31 500 806
Code Violations N/A 3,182 4,450 2,866
Illegal Signs N/A 266 500 396
PROGRAM BUDGET DESCRIPTION FOR THE CODE ENFORCEMENT DIVISION
STAFFING NATURE OF ACTIVITY
03/04 04/05
60.00% 60.00% Citizen Complaints ~ Respond to complaints of city ordinance violations and self-initiate code
compliance and enforcement.
30.00% 30.00% Re-inspections - Follow up on notices of violations to ensure compliance.
2.00% 2.00% Code Enforcement Board - Provide direct support to Code Enforcement Board for Code
Enforcement hearinl~s.
8.00% 8.00% Doc.~umentation - To document complaints, as well as self-initiated actions, write reports ant
follow up letters prepare documentation for Code Enforcement Board.
100.00% 100.00%
94
IciT¥ °g sEBAsTIAN, FLORIDA 2004/2005 ANN XL Bui>GETI
CODE ENFORCEMENT DIVISION BUDGET SUMMARY
The Fiscal Year 2004-2005 dopted budget for Code Enforcement is $115,611. This compares to the 2003-04
>rojected expenditures of $100,169, an increase of $15,442 or 15.4%
Amended Projected Adopted
FY 01-02 FY 02-03 FY 03-04 FY 03-04 FY 04-05
Actual Actual Budget Expenditures Budget Difference
$ 62,405 $ 79,596 $ 90,189 $ 90,189 $ 104,066 $ 13,877
8,100 9,833 9,980 9,980 11,545 1,565
18,505
$ 89,010 $ 89,429 $ 100,169 $ 100,169 $ 115,611 $ 15,442
~ersonal Services
Operating Expenses
Capital Outlay
Total
Fiscal Year 04-05 Adopted Budget:
Major Current Level Changes from
Fiscal Year 2003-04 Projected Expenditures: Difference
1. Personal Services - Increase mainly due to an estimated 45% increase in health insurance
premiums, a 5.5% annual increase for CWA employees per CWA Union Contract, and an increase in
deferred compensation and workers' compensation premiums which are wage driven. $ 13,877
2. Operating Expenses - Increase mainly due to gas and oil costs for the vehicles. $ 1,565
3. Capital Outlay - No forecasted capital outlay for FY 2004-05. $
PERSONAL SERVICES SCHEDULE
UODE ENFORCEMENT DIVISION
POSITION
2ode Enforcement Officer
2ode Enforcement Officer
PAY
RANGE
25,503/46,062
28,473/51,425
F/T/E Projected Adopted
POSITION YEARS Expense Budget
GRADE 02-03 03-04 04-05 FY 03-04 FY 04-05
22 1.00 2.00 2.00 $ 57,249 $ 62,000
27 0.58 0.00 0.00
1.58 2.00 2.00
TOTAL SALARIES $ 57,249 $ 62,000
Overthrte
Clothing Allowance
FICA Taxes
Deferred Compensation
Group Health Insurance Prem/um
Dependant Health Ins Premium
Employee Assistance Program
Worker's Comp Insurance
Total Personal Services
1,200 1,200
4,452 4,835
5,238 5,688
10,202 15,534
1,237 1,918
46 46
10,565 12,845
$ 90,189 $ 104,066
95
[Ci~ OF SEBASTiA~i ~O~D~ 200~/2005 ANNU~ B~GET[
CAPITAL OUTLAY SCHEDULE
CODE ENFORCEMENT DIVISION
Priority
Number Description
1 Computer Replacements
2 Track-l/2 Ton P/U
3 Portable Radios (2)
EXPENDITURES PER FISCAL YEAR
2004-05 2005-06 2006-07 2007-08 2008-09 TOTAL
$ $ 1,500 $ 1,500 $ $ $ 3,000
19,000 19,000
6,000 6,000
$ $ 26,500 $ 1,500 $ $ $ 28,000
96
[cITy 0F SEBASTix F 0mDA 2004 2005 ANNUAL
CODE ENFORCEMENT DIVISION
Code: 010045
Actual FY 04/05
Account FY 01/02 FY 02/03 FY 03/04 to FY 03/04 Adopted
Number Description Actual Actual Budget 03/31/2004 Proiected Budget
PERSONAL SERVICES
:11200 Regular Salaries 49,058 52,748 57,249 27,141 57,249 62,000
511400 Overtime 263 123 1,200 572 1,200 1,200
:12100 FICA Taxes 3,697 3,921 4,452 2,036 4,452 4,835
512215 Clothing Allowance 338 0 0 0 0 0
512225 Deferred Compensation 2,182 4,758 5,238 2,472 5,238 5,688
512250 Chapter 185 Retirement 248 0 0 0 0 0
512301 Group Health Insurance Premium 6,442 8,064 10,202 6,305 10,202 15,534
512305 Dependant Health Ins Premium 141 913 1,237 773 1,237 1,918
:12309 Enrployee Assistance Program 36 42 46 23 46 46
512400 Worker's Comp Insurance 0 9,027 10,565 7,919 10,565 12,845
tOTAL PERSONAL SERVICES 62,405 79,596 90,189 47,241 90,189 104,066
OPERATING EXPENDITURES
534000 Travel and Per Diem 951 1,025 1,200 523 1,047 1,200
534101 Telephone 502 429 595 281 595 800
534105 Cellular Telephone 13 59 0 0 0 0
534110 Interact Services 0 0 50 26 50 50
534120 Postage 104 377 240 302 500 610
534310 Electric 1,071 1,270 1,355 717 1,355 825
534320 Water/Sewer 470 303 350 204 350 165
534620 R & M-Vehicles 223 652 400 119 238 400
534630 R & M- Office Equipment 329 400 400 165 330 400
534650 R& M-Radio 25 224 140 63 126 200
534910 Clerk of Court Filing Fees 18 120 150 96 192 300
535200 Departmental Supplies 1,480 1,156 1,000 575 1,000 1,200
535210 Computer Supplies 876 153 250 186 374 400
535230 Small Tools and Equipment 245 620 500 0 200 200
535260 Gas and Oil 581 1,510 1,500 1,012 1,773 2,250
535270 Uniforms and Shoes 284 555 600 305 600 975
535275 Safety Equipment 0 0 100 0 100 100
535410 Dues and Memberships 90 0 120 60 120 180
535420 Boolcs and Publications 43 0 90 0 90 90
535450 Training and Education 795 980 940 470 940 1,200
tOTAL OPERATING EXPENDITURES 8,100 9,833 9,980 5,104 9,980 11,545
CAPITAL OUTLAY
606400 Vehicles and Equipment 18,505 0 0 0 0 0
YOTAL CAPITAL OUTLAY 18,505 0 0 0 0 0
YOTAL CODE ENFORCEMENT DIVISION 89,010 89,429 100,169 52,345 100,169 115,611
97
POLICE DETECTIVE DIVISION
The Police Detective Division is under the supervision of a sergeant and is staffed by three (3) swom inveshgators and
one civilian I.D. technician. The three investigators are assigned to cases involving crimes against persons, crimes
against property and general investigations. The I.D. techn/cian is the custodian of the evidence/property room and
processes crime scenes for evidence.
FISCAL YEAR 2004 ACCOMPLISHMENTS
Obtained 5 warrants and made 9 felony arrests, as of reporting date.
Two sworn investigators and the I.D. Technician received formal schooling.
224 cases were assigned, 103 cleared, 48 inactivated and 91 reports/supplements written.
FISCAL YEAR 2005 GOALS AND OBJECTIVES
Professionally investigate cases with diligence and efficiency, thus ensuring appropriate closure, carried over
as a yearly function.
Maintain contact with victims, ensuring they are kept abreast of case progress and informed of their rights as
victims.
Continue to provide quality and adequate educational courses allowing for up to date investigative skills.
M~fmtain a case management system with continued efficiency.
PERFORMANCE MEASURES
Actual Projected Projected
Performance Indicators 2002/2003 2003/2004 2004/2005
Burglary Investigations 123 115 130
Assault Investigations 263 160 196
Sexual Assault Investigations 3 15 14
Vehicle Theft Investigation 18 22 20
Robbery Investigations 4 5 2
Larceny Investigations 281 380 310
Juvenile Arrests 106 180 90
Murder/Attempted Murder Investigations 1 3 1
PROGRAM BUDGET DESCRIPTION FOR THlg POLICE DETECTIVE DIVISION
STAFFING NATURE OF ACTIVITY
03/04 04/05
65.00~ 65.00~ Investigations - Investigate reported criminal offenses, complete reports on same, conduc~
mterviews, review and assist in the prosecution of suspects.
10.00V 10.00~ On Scene Investigations - Perform on-scene investigations and process crime scenes.
13.00V 13.00~ Court Assistance - Obtaining warrants, State Attorney's Office depositions and appear in court.
10.00V 10.00~ Investigations Assistance - Assist Uniform Division and other agencies with investigations.
2.00~ 2.00~ training and Professional Development.
100.00% 100.00~
98
ciTY SEBXSTiAN, FLORIDA
POLICE DETECTIVE DIVISION BUDGET SUMMARY
The Fiscal Year 2004-2005 adopted budget for Police Detectives is $466,464. This compares to the 2003-04 projecter
expenditures of $407,653, an increase of $58,811 or 14.4%
Personal Services
Operating Expenses
Capital Outlay
Total
Amended Projected Adopted
FY 01-02 FY 02-03 FY 03-04 FY 03-04 FY 04-05
Actual Actual Budget Expenditures Budget Difference
$ 315,744 $ 351,229 $ 298,140 $ 298,140 $ 337,194 $ 39,054
57,959 59,281 63,013 63,013 68,770 5,757
20,980 13,282 46,500 46,500 60,500 14,000
$ 394,683 $ 423,792 $ 407,653 $ 407,653 $ 466,464 $ 58,811
Fiscal Year 204-05 Adopted Budget:
Major Current Level Changes from
Fiscal Year 2003-04 Projected Expenditures: Difference
1. Personal Services - Increase mainly due to an estimated 24% increase in health insurance premiums,
an annual salary increase for the the PBA employees per the PBA Union Contract, and an increase in
deferred compensation and worker's compensation premiums which are wage driven.. $ 39,054
2. Operating Expenses - Increase mainly due to Crime Laboratory Agencies Contributions increase. $ 5,757
3. Capital Outlay - Increase due to the request of portable radios and surveillance equipment. $ 14,000
PERSONAL SERVICES SCHEDULE
POLICE DETECTIVE DMSION
F/T/E Projected Adopted
PAY POSITION YEARS Expense Budget
POSITION RANGE GRADE 02-03 03-04 04-05 FY 03-04 FY 04-05
Lieutenant 44,468/80,315 37E 1.00 0.00 0.00 $ $
Sergeants 35,433/63,996 30 1.00 1.00 1.00 39,949 54,500
Investigators 29,327/51,425 27 4.00 3.00 3.00 112,498 116,500
Evidence Technician 26,291/47,485 23 1.00 1.00 1.00 28,625 30,000
7.00 5.00 5.00
TOTAL SALARIES
Overtime
Clothing Allowance
FICA Taxes
Deferred Compensation
Chapter 185 Retirement
Group Health Insurance Premium
Dependant Health Ins Premium
Employee Assistance Program
Worker's Comp Insurance
Total Personal ScnMces
$ 181,072 $ 201,000
15,000 15,000
5,360 5,360
15,343 16,934
2,565 2,700
21,671 26,040
31,931 39,100
9,195 10,878
115 115
15,888 20,067
$ 298,140 $ 337,194
99
ICITY OF SEBASTIAN, FLORIDA 2004/2005 ANNUAL BUDGETI
CAPITAL OUTLAY SCHEDULE
POLICE DETECTIVE DMSION
Priority
Number
1
2
3
4
5
6
7
Description
Replacement Unmarked Vehicle (3)
Surveillance Equipment
Portable Radios/Speakers
Mobile Radio Replacements (2)
Computer replacements
Laptop Computers Replacement
Digital Camera
EXPENDITURES PER FISCAL YEAR
2004-05 2005-06 2006-07 2007-08 2008-09 TOTAL
$ 51,000
2,000
7,500
$ $ $ $
7,500
5,000 7,500
1,150 2,600 2,600
2,500
1,800
$ 51,000
2,000
15,000
12,500
6,350
2,500
1,800
$ 60,500 $ 16,150 $ 4,400 $ 10,100 $ $ 91,150
100
POLICE DETECTIVE DIVISION
Code: 010047
Actual FY 04/05
Account FY 01/02 FY 02/03 FY 03/04 to FY 03/04 Adopted
Number Description Actual Actual Budget 03f31/2004 Proiected Budget
PERSONAL SERVICES
511200 Regular Salaries 242,895 233,858 181,072 65,151 181,072 201,000
511400 Overtime 14,129 11,788 15,000 5,137 15,000 15,000
512100 FICA Taxes 19,909 18,862 15,343 5,195 15,343 16,934
512215 Clothing Allowance 6,904 5,788 5,360 1,758 5,360 5,360
512225 Deferred Compensation 2,291 2,544 2,565 1,309 2,565 2,700
512250 Chapter 185 Retirement 1,480 25,964 21,671 6,655 21,671 26,040
512301 Group Health Insurance Premium 26,612 21,902 31,931 10,918 31,931 39,100
512305 Dependant Health Ins Premium 1,372 3,113 9,195 3,790 9,195 10,878
512309 Employee Assistance Program 152 132 115 48 115 115
512400 Worker's Comp Insurance 0 27,278 15,888 11,908 15,888 20,067
TOTAL PERSONAL SERVICES 315,744 351~229 298,140 111,869 298,140 337,194
OPERATING EXPENDITURES
533100 Professional Services 21,264 22,500 24,126 12,563 24,126 32,217
534000 Travel and Per Diem 4,590 3,433 4,000 2,650 4,648 4,000
534101 Telephone 4,759 3,588 3,200 650 1,293 1,423
534105 Cellular Telephone 3,964 3,660 3,864 1,540 3,079 3,600
534110 IntemetAccess 30 0 175 89 179 200
534115 On-line Services 617 363 500 134 270 400
534310 Electric 3,695 3,629 3,875 35 3,875 4,952
534320 Water/Sewer 470 303 350 2,047 498 413
534410 Pagers 161 82 90 204 82 90
534420 Equipment Leases 408 0 408 41 408 250
534620 R& M-Vehicles 1,992 1,720 1,100 1,123 2,245 1,100
534630 R & M- Office Equipment 90 1,954 728 0 728 500
534640 R& M-OperatingEquipment 199 473 400 0 400 300
534650 R& M-Radio 0 377 400 132 400 400
535200 Departmental Supplies 3,251 2,945 3,300 687 2,500 2,500
535210 Computer Supplies 1,354 1,195 2,897 944 1,888 2,000
535230 SmallTools and Equipment 337 3,980 500 0 500 1,400
535260 Gas and Oil 3,124 4,713 5,500 2,251 4,501 5,500
535270 Uniforms and Shoes 2,054 205 2,000 533 2,000 2,000
535275 Safety Equipment 0 0 200 0 200 100
535410 Dues and Memberships 20 85 250 80 160 250
535420 Books and Publications 95 0 150 81 162 175
535450 Training and Education 5,485 4,076 5,000 4,436 8,871 5,000
rOTAL OPERATING EXPENDITURES 57,959 59,281 63,013 30,220 63,013 68,770
EAPITAL OUTLAY
506400 Vehicles and Equipment 20,980 13,282 46,500 33,258 46,500 60,500
rOTAL CAPITAL OUTLAY 20,980 13,282 46,500 33,258 46,500 60,500
tOTAL POLICE DETECTIVE DIVISION 394,683 423,792 407,653 175,347 407,653 466,464
101
oF SEBASTIANi" LORIDA 2004/2005 ANNU B I ETi
SUPPORT SERVICES DIVISION
The Support Services Division is responsible for the processing, distribution and computer entries of incident reports,
citations, warnings, parking tickets, trespass warnings and other records processing incidental to police records. The
division also provides residents and officers with reports for court and insurance proposes, as well as fingerprinting
residents when requested, tracking housewatch participants and providing Florida Department of Law Enforcement
(FDLE) with uniform crime reports (UCR).
FISCAL YEAR 2004 ACCOMPLISHMENTS
Became fully operational on RMS system.
Provided quality service to the public.
FISCAL YEAR 2005 GOALS AND OBJECTIVES
Provide continuous training and education for all employees.
Continue to store and dispose of records in accordance with public records retention law.
Continue to provide quality service to the public.
PERFORMANCE MEASURES
Actual Projected Projected
Perfon~ance Indicators 2002-2003 2003-2004 2004-2005
Number &citations processed 1938 2486 2,560
Number of warnings processed 1928 2876 2,962
Number of reports processed 1791 1982 2,041
Number of parking citations processed 712 32~ 329
Number of trespass warnings processed 175 27~ 278
PROGRAM BUDGET DESCRIPTION FOR THE SUPPORT SERVICES DIVISION
STAFFING NATURE OF ACTIVITY
03/04 04/05
50.00% 50.00% Records Management - Processing, distributing and entering incident reports, citations
warnings, parking tickets, txespass warnings, and other related records management for the
Divisions of the Police Department.
20.00% 20.00% Citizen Requests - Respond to citizen and agency requests for incident reports, accident reports
and local checks by fax, mail or phone. Providing officers with i~fformation when requested
signing for, processing and entering subpoenas. Providing records information to citizens ir
person or by phone.
10.00%o 10.00% Reporting - Provide FDLE with UCR reports, update UCR, prepare and provide statistics, update
pin map.
5.00% 5.00% Fin~,ernrintin~, - Fingerprint residents when requested.
15.00% 15.00% Administrative - Mail correspondence to housewatch participants and to program donors, collec~
copy fees, signoff citation fees and alarm fees.
100.00% 100.00%
102
?ITY OF SEBASTIAN, FLORIDA 2004/2005 ANNUAL
POLICE SUPPORT SERVICES DIVISION BUDGET SUMMARY
The Fiscal Year 2004-2005 adopted budget for Police Support Services is $275,753. This compares to the 2003-04
projected expenditures of $258,139, an increase of $17,614 or 6.80%
Projected Adopted
FY 01-02 FY 02-03 FY 03-04 FY 03-04 FY 04-05
Actual Actual Budget Expenditures Budget Difference
Personal Services $ 187,677 S206,977 $ 236,752 $ 236,752 $ 256,06l $ 19,309
Operating Expenses 15,158 18,756 22,191 21,387 18,887 (2,500)
Capital Outlay 851 49,175 805 805
Total $ 203,686 $ 274,908 $ 258,943 $ 258,139 $ 275,753 $ 17,614
Fiscal Year 04-05 Adopted Budget:
Major Current Level Changes from
Fiscal Year 2003-04 Projected Expenditures: Difference
1. Personal Services - Increase mainly due to an estimated 24% increase in health insurance premiums,
a 5.5% annual increase for CWA employees per CWA Union Contract as well as an annual salary
increase for the PBA employee per PBA Union Contract, and an increase in deferred compensation and
worker's compensation which are wage driven. $ 19,309
2. Operating Expenses - Decrease mainly due to reduction in estimated R&M-Operating Equipment
budget. $ (2,500)
3. Capital Outlay - Increase due to the request for one (1) typewriter. $ 805
PERSONAL SERVICES SCHEDULE
SUPPORT SERVICES DIVISION
F/T/E Projected Adopted
PAY POSITION YEARS Expense Budget
POSITION RANGE GRADE 02-03 03-04 04-05 FY 03-04 FY 04-05
Lieutenant 44,468/80,315 37E 1.00 1.00 1.00 $ 59,400 $ 62,900
Records Supervisor 27,915/50,418 25 1.00 1.00 1.00 32,125 32,900
Clerical Assistant II 20,704/37,393 15 1.00 1.00 1.00 23,625 24,700
Clerical Assistant I 19,557/35,322 13 2.00 2.00 2.00 44,248 46,200
5.00 5.00 5.00
TOTAL SALARIES $ 159,398 $ 166,700
Overtime
FICA Taxes
Cloth/ng Allowance
Deferred Compensation
Chapter 185 Retirement
Group Health Insurance Premium
Dependant Health Ins Premium
Employee Assistance Program
Worker's Comp Insurance
Total Personal Services
500 500
12,235 12,832
540 540
9,000 9,387
7,722 8,806
31,815 38,906
9,129 11,319
115 115
6,298 6,956
$ 236,752 $ 256,061
103
[CITY OF SEBASTIAN, FLORIDA 2004/200S ANNUAL BUDGET[
CAPITAL OUTLAY SCHEDULE
SUPPORT SERVICES DIVISION
Priority
Number Description
1 Typewriter
2 Computer
3 Monitors
EXPENDITURES PER FISCAL YEAR
2004-05 2005-06 2006-07 2007-08 2008-09 TOTAL
$ 805 $ $ $ $ $ 805
850 850
1,200 1,200
$ 805 $ 850 $ 1,200 $ $ $ 2,855
104
POLICE SUPPORT SERVICES DIVISION
Code: 010048
Actual FY 04/05
Account FY 01/02 FY 02/03 FY 03/04 to FY 03/04 Adopted
Number Description Actual Actual Budget 03/31/04 Projected Budget
PERSONAL SERVICES
511200 Regular Salaries 142,644 148,277 159,398 74,843 159,398 166,700
511400 Overtime 482 600 500 13 500 500
512100 FICA Taxes 10,640 10,992 12,235 5,351 12,235 12,832
512215 Clothing Allowance 540 315 540 270 540 540
512225 Deferred Compensation 7,845 8,501 9,000 4,171 9,000 9,387
512250 Chapter 185 Retirement 339 6,458 7,722 3,361 7,722 8,806
512301 Group Health Insurance Premium 20,961 20,140 31,815 15,783 31,815 38,906
512305 Dependant Health Ins Premium 4,111 4,496 9,129 4,564 9,129 11,319
512309 Employee Assistance Program 115 106 115 58 115 115
512400 Worker's Comp Insurance 0 7,092 6,298 4,721 6,298 6,956
TOTAL PERSONAL SERVICES 187,677 206,977 236,752 113,135 236,752 256,061
OPERATING EXPENDITURES
534000 Travel and Per Diem 561 321 600 668 1,336 1,400
534101 Telephone 2,606 2,045 1,800 497 973 1,070
534105 Cellular Telephone 416 140 750 0 750 750
534110 Internet Services 0 0 125 64 128 128
534310 Electric 2,513 2,359 2,520 1,331 2,782 2,476
534320 Water/Sewer 470 303 350 203 498 413
534410 Pagers 74 0 0 0 0 0
534620 R&M-Vehicles 41 402 500 0 500 500
534630 R & M - Office Equipment 2,005 250 1,200 0 1,200 600
534640 R&M-OperatingEquipment 30 5,608 6,500 0 5,000 2,500
534650 R&M-Radio 0 558 200 132 264 300
535200 Departmental Supplies 3,947 3,809 4,100 1,278 4,100 4,100
535210 Computer Supplies 867 745 1,046 641 1,283 1,300
535230 Small Tools and Equipment 360 681 500 171 500 500
535260 Gas and Oil 324 395 400 240 482 700
535270 Uniforms and Shoes 535 500 400 114 400 400
535275 Safety Equipment 0 0 50 0 50 50
535410 Dues and Memberships 0 0 200 35 200 150
535420 Books and Publications 249 0 50 20 41 50
535450 Training and Education 160 640 900 212 900 1,500
TOTAL OPERATING EXPENDITURES 15,158 18,756 22,191 5,606 21,387 18,887
CAPITAL OUTLAY
606400 Vehicles and Equipment 851 49,175 0 0 0 805
TOTAL CAPITAL OUTLAY 851 49,175 0 0 0 805
TOTAL SUPPORT SERVICES DIVISION 203,686 274,908 258,943 118,741 258,139 275,753
105
I iTY OF SEBASTi , FLO DA 004/2005 NUALl
POLICE DISPATCH UNIT
The police dispatch unit operates around the clock and takes calls for police service fxom the public,
dispatches calls to officers, provides information services to officers and monitors and records the activities
of officers, community service volunteers and code enforcement officers. Dispatch uses a number of state of
the art automated systems, which are linked to statewide and nationwide databases.
FISCAL YEAR 2004 ACCOMPLISHMENTS
,," Fully on line with CAD system.
,/' Filled three full time dispatch vacancies.
,/ Prepared to transition into new dispatch center.
FISCAL YEAR 2005 GOALS AND OBJECTIVES
To provide more training for all dispatchers.
Attract and retain full staffallocation.
Establish a communications training officer (CTO) program.
Continue efforts to become primary public safety ans~vering provider (PSAP).
Implement wireless dispatch.
PERFORMANCE MEASURES
Actual Projected Projected
Performance Indicators 2002/2003 2003/2004 2004/2005
911 Calls Received 685 3,600 1,222
Code Violation Calls Received 3,182 890 2,866
Total Calls Received 31,554 29,500 36,130
Calls Per Dispatcher 3,944 4,300 4,516
PROGRAM BUDGET DESCRIPTION FOR THE POLICE DISPATCH UNIT
STAFFING NATURE OF A CTIV1TY
03/04 04/05
50.00% 50.00% Dispatch - Receive and dispatch calls for police services, including felony in progress ant
emergency calls. Supply information to officers and callers. Record police action taken on calh
for service.
20.00% 20.00°A Calls - Receive complaint calls from public and emergency 9-1-1 calls
20.00% 20.00~ Information Retrieval - Check auto tags, VIN's, individuals, articles through the automated in.
house records system and FCIC/NCIC systems. Send and receive LETS and fax messages.
5.00% 5.00~ Code Enforcement - Receive, document and dispatch code enforcement complaints.
5.00% 5.00~ Training and Professional Development.
100.00% 100.00%
106
POLICE DISPATCH UNIT BUDGET SUMMARY
Fhe Fiscal Year 2004-2005 adopted budget for Police Dispatch is $422,701. This compares to the 2003-04 projectec
:xpenditures of $362,718, an increase of $59,983 or 16.5%
Amended Projected Adopted
FY 01-02 FY 02-03 FY 03-04 FY 03-04 FY 04-05
Actual Actual Budget Expenditures Budget Difference
?ersonalServices $ 281,987 $ 288,634 $ 334,599 S 334,599 $ 385,106 $ 50,507
Operating Expenses 23,718 23,915 30,490 28, l 19 27,895 (224~
Capital Outlay 2,862 47,943 9,700 9,700
Total $ 308,567 $ 360,492 $ 365,089 $ 362,718 $ 422,701 $ 59,983
Fiscal Year 04-05 Adopted Budget:
Major Current Level Changes from
Fiscal Year 2003-04 Projected Expenditures: Difference
1. Personal Services - Increase mainly due to the addition of one part-time communication technician
position, an estimated 24% increase in health insurance premiums, and a 5.5% annual increase for
CWA employees per CWA Union Contract., and an increase in deferred compensation and worker's
compensation premiums which is wage driven. $ 50,507
2. Operating Expenses - Decease due to the reduction in anticipated spending for current year R&M-
Operating Equipment budget. $ (224~,
3. Capital Outlay - Increase due to the request of FCIC/NCIC terminal and Instant Playback. $ 9,700
PERSONAL SERVICES SCHEDULE
POLICE DISPATCH UNIT
PAY
POSITION RANGE
Chief Communications Technician 27,915/50,418
Communication Techrfician 22,017/39,765
Communication Technician (P/T) NEW POSITION
F/T/E Projected Adopted
POSITION YEARS Expense Budget
GRADE 02-03 03-04 04-05 FY 03-04 FY 04-05
25 1.00 1.00 1.00 $ 35,125 $ 37,700
17 8.00 8.00 8.00 188,498 202,500
0.00 0.00 0.50 N/A 15,000
9.00 9.00 9.50
TOTAL SALARIES $ 223,623 $ 255,200
Overtime
FICA Taxes
Deferred Compensation
Group Health Insurance Premium
Dependant Health Ins Premium
Employee Assistance Program
Worker's Comp Insurance
Total Personal Services
20,000 20,000
18,589 21,053
21,870 23,418
45,754 61,693
3,150 1,143
184 207
1,429 2,392
$ 334,599 $ 385,106
107
CITy 0F SEBASTIAN, FLoRiD~ 200~i200S ~NU~ B~-DGE~"
CAPITAL OUTLAY SCHEDULE
POLICE DISPATCH UNIT
Priority
Number
1
2
3
4
5
EXPENDITURES PER FISCAL YEAR
Description ~2004-05 2005-06 2006-07 2007-08 2008-09
FCIC/NCIC termmalreplacement $ 2,100 $ $ $ 2,300 $
Instant playback 7,600
Personal computer 2,100
Monitors 1,200
Replace Chairs 1,700
$ 9,700 $
2,100 $ 2,900 $ 2,300 $
TOTAL
$ 4,400
7,600
2,100
1,200
1,700
$ 17,000
108
SEBAS i , FLO DA 2004/2005 DGE'T'[
POLICE DISPATCH UNIT
Code: 010049
Actual FY 04/05
Account FY 01/02 FY 02/03 FY 03/04 to FY 03/04 Adopted
Number Description Actual Actual Budget 03/31/2004 Proiected Budget
PERSONAL SERVICES
:11200 Regular Salaries 197,106 188,923 223,623 101,494 223,623 240,200
:11300 Temporary Salaries 15,000
511400 Overtime 18,462 32,470 20,000 13,621 20,000 20,000
512100 FICA Taxes 16,362 16,756 18,589 8,993 18,589 21,053
512225 Deferred Compensation 18,691 18,655 21,870 9,581 21,870 23,418
512301 Group Health Insurance Premium 30,081 28,314 45,754 22,210 45,754 61,693
512305 Dependant Health Ins Premium 1,089 2,083 3,150 759 3,150 1,143
512309 Employee Assistance Program 196 182 184 100 184 207
512400 Worker's Comp Insurance 0 1,251 1,429 1,071 1,429 2,392
tOTAL PERSONAL SERVICES 281,987 288,634 334,599 157,829 334,599 385,106
OPERATING EXPENDITURES
534000 Travel andPer Diem 898 362 1,000 606 1,212 2,380
534101 Telephone 4,185 3,109 3,000 1,059 2,098 2,307
534108 800 MHZ Lines 5,232 8,044 6,800 4,316 8,633 8,650
534110 Internet Access 0 0 125 64 128 128
534115 Online Services 0 0 4,200 0 0 0
:34310 Electric 2,513 2,359 2,520 1,331 2,782 3,301
534320 Sewer/Water 470 303 350 204 498 744
534410 Pager Leases 106 82 60 41 83 0
534420 Equipment Leases 4,125 4,125 0 0 0 0
:34630 R& M-Office Equipment 666 396 794 27 794 500
534640 R& M-OperatingEquipment 0 525 6,600 0 6,600 3,000
534650 R& M-Radios 145 1,018 500 0 500 500
535200 Departmental Supplies 2,202 1,164 1,000 275 1,000 1,100
535210 Computer Supplies 1,189 1,484 1,191 446 1,191 1,191
135230 Small Tools and Equipment 81 335 300 0 300 200
535275 Safety Equipment 0 0 150 0 150 150
535410 Dues and Memberships 105 190 200 80 160 200
535420 Books and Publications 347 249 200 0 200 200
535450 Training and Education 1,454 170 1,500 895 1,790 3,344
tOTAL OPERATING EXPENDITURES 23,718 23,915 30,490 9,344 28,119 27,895
CAPITAL OUTLAY
fi06400 Vehicles and Equipment 2,862 47,943 0 0 0 9,700
I'OTAL CAPITAL OUTLAY 2,862 47,943 0 0 0 9,700
YOTAL POLICE DISPATCH UNIT 308,567 360,492 365,089 167,173 362,718 422,701
109
]CITY OF SEBASTIAN, FLORIDA 2004/2005 ANNUAL BUDGET]
POLICE SPECIAL OPERATIONS
The Special Operations Division consists of the K-9 unit, motorcycle traffic unit, marine unit, and special response
team (SRT). The purpose for the division is to handle special needs, problems such as searches for missing
persons/suspect, drug and building searches, traffic enforcement to include problems areas, criminal traffic violations
and traffic homicide investigations, marine enforcement and rescue and all high-risk tactical situations as defined by
policy.
FISCAL YEAR 2005 GOALS AND OBJECTIVES
Participate in Florida Buckle Up and DUI Enforcement Waves.
Participate in the weekly county wide K-9 training days to enhance K-9's and handlers' abilities.
Actively patrol the waterway within the City of Sebastian, enforce marine laws and promote boater safety.
Actively utilize K-9's to enforce vehicle related narcotic's violations.
Actively and aggressively enforce and educate the public on traffic laws and safety.
SRT will continue to actively train singularly and with the other teams in the area.
To be prepared to handle any high-risk event that arises in the City of Sebastian or assist another
jurisdiction if requested.
PERFORMAINCE MEASURES
Actual Actual Projected Projected
Perfumance Indicators 2001/2002 2002/2003 2003/2004 2004/2005
Vehicle check points N/A N/A N/A 3
Buckle up and DUI enforcermra waves. N/A N/A N/A 3
K-9 ttsage reports. N/A N/A N/A 50
K-9 training days. N/A N/A N/A 40
Child safety seat programs. N/A N/A N/A 2
Boat safety inspections. N/A N/A N/A 15
PROGRAM BUDGET DESCRIPTION FOR THE POLICE SPECIAL OPERATIONS
STAFFING NATURE OF ACTIVITY
03/04 04/05
N/A 50.00% K-9 Unit - Responsible for directed patrol and request for officer assists.
N/A 25.00% Motorcycle/Traffic Unit - Crirrfmal and non-crim'mal traffic law enforcement anc
accident investigations
N/A 25.00% Marine Unit - Patrol waterways, enforce marine laws and perform water rescues.
N/A 0.00% SRT Unit - SRT Specially ~:ained/Equip officers available to respond to all new risk
events, beyond the abilities or equipment capabilities of the patrol officers.
0.00% 100.00%
110
POLICE SPECIAL OPERATIONS BUDGET SUMMARY
The Fiscal Year 2004-2005 adopted budget for Police Special Operations is $283,878. Special Operations Division is ~
newly established Division of Police Department. The Division's proposed budget includes a transfer of 4 full-time polic~
officers from the Road Patrol Division.
Amended Projected Adopted
FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 04-05
Actual Actual Budget Expenditures Budget Difference
PersonalServices N/A N/A N/A N/A $ 258,435 $ 258,435
Operating Expenses N/A N/A N/A N/A 21,443 21,443
Capital Outlay N/A N/A N/A N/A 4,000 4,000
Total N/A N/A N/A N/A $ 283,878 $ 283,878
PERSONAL SERVICES SCHEDULE
POLICE SPECIAL OPERATIONS
PAY
RANGE
28,473/51,425
28,473/51,425
28,473/51,425
POSITION
Officer - Motorcycle Patrol
Officer - K-9
Officer - Marine Patrol
F/T/E Projected Adopted
POSITION YEARS Expense Budget
GRADE 02-03 03-04 04-05 FY 03-04 FY 04-05
27 0.00 0.00 1.00 N/A $ 36,000
27 0.00 0.00 2.00 N/A 70,500
27 0.00 0.00 1.00 N/A 52,500
0.00 0.00 4.00
TOTAL SALARIES N/A $ 159,000
Overtime N/A 5,000
FICA Taxes N/A 12,711
Clothing Allowance N/A 2,160
Deferred Compensation N/A
Chapter 185 Pension N/A 22,960
Group Health Insurance Premium N/A 31,262
Dependant Health Ins Premium N/A 9,927
Employee Assistance Program N/A 92
Worker's Comp Insurance N/A 15,323
Total Personal Services N/A $ 258,435
CAPITAL OUTLAY SCHEDULE
POLICE SPECIAL OPERATIONS
Priority EXPENDITURES PER FISCAL YEAR
Number Description 2004-05 2005-06 2006-07 2007-08 2008-09 TOTAL
1 Tasers (4) $ 4,000 $ $ $ $ $ 4,000
2 Traffic Vehicle 35,000 35,000
3 K-9 Vehicle 38,000 38,000
$ 4,000 $ 35,000 $ $ 38,000 $ $ 77,000
111
POLICE SPECIAL OPERATIONS
Code: 010040
Actual FY 04/05
Account FY 01/02 FY 02/03 FY 03/04 to FY 03/04 Adopted
Number Description Actual Actual Budget 03/31/04 Proiecte~ Budget
PERSONAL SERVICES
511200 Regular Salaries N/A N/A N/A N/A N/A 159,000
511400 Overtime N/A N/A N/A N/A N/A 5,000
512100 FICA Taxes N/A N/A N/A N/A N/A 12,711
512215 Clothing Allowance N/A N/A N/A N/A N/A 2,160
512225 Deferred Compensation N/A N/A N/A N/A N/A 0
512250 Chapter 185 Retirement N/A N/A N/A N/A N/A 22,960
512301 Group Health Insurance Premium N/A N/A N/A N/A N/A 31,262
512305 Dependant Health Ins Premium N/A N/A N/A N/A N/A 9,927
512309 Employee Assistance Program N/A N/A N/A N/A N/A 92
512400 Worker's Comp Insurance N/A N/A N/A N/A N/A 15,323
I'OTAL PERSONAL SERVICES N/A N/A N/A N/A N/A 258,435
OPERATING EXPENDITURES
534000 Travel and Per Diem N/A N/A N/A N/A N/A 2,144
534101 Telephone N/A N/A N/A N/A N/A 2,528
534105 Cellular Telephone N/A N/A N/A N/A N/A 1,440
534110 Interernet Services N/A N/A N/A N/A N/A 80
534115 On-line Services N/A N/A N/A N/A N/A 270
534310 Electric N/A N/A N/A N/A N/A 825
534320 Water/Sewer N/A N/A N/A N/A N/A 331
534620 R & M-Vehicles N/A N/A N/A N/A N/A 1,500
534650 R & M-Radio N/A N/A N/A N/A N/A 1,200
535210 Computer Supplies N/A N/A N/A N/A N/A 150
535230 Small Tools and Equipment N/A N/A N/A N/A N/A 500
535260 Gas and Oil N/A N/A N/A N/A N/A 6,000
535270 Uniforms and Shoes N/A N/A N/A N/A N/A 2,500
535275 Safety Equipment N/A N/A N/A N/A N/A 350
535410 Dues and Memberships N/A N/A N/A N/A N/A 100
535420 Books and Publications N/A N/A N/A N/A N/A 100
535450 Training and Education N/A N/A N/A N/A N/A 1,425
tOTAL OPERATING EXPENDITURES N/A N/A N/A N/A N/A 21,443
CAPITAL OUTLAY
606400 Vehicles and Equipment N/A N/A N/A N/A N/A 4,000
tOTAL CAPITAL OUTLAY N/A N/A N/A N/A N/A 4,000
tOTAL POLICE SPECIAL OPERATIONS N/A N/A N/A N/A N/A 283,878
112
]CITY OF SEBASTIAN, FLORIDA 2004/2005 ANNUAL BUDGETI
POLICE PROFESSIONAL STANDARDS
The Professional Standards Division coordinates and conducts training for agency employees, internal affairs
investigations, conducts staff inspections, prepares for reaccreditations, maintains accredited status by
gathering proofs and documentation. Supervises the field training program and recruitment/hiring of sworn
officers and civilian employees including background investigations.
FISCAL YEAR 2004 ACCOMPLISHMENTS
Coordinated and maintained training for the agency.
,/ Continued goals and objectives on training as per administrative budget.
-./ Conducted 2 internal affairs and maintained files.
,/ Attended training to keep abreast of accreditation matters.
FISCAL YEAR 2005 GOALS AND OBJECTIVES
Provide, coordinate and maintain training for the department.
Achieve CFA reaccredited status.
Conduct staff inspections within the agency.
Conduct recruitment efforts.
Supervise and review background investigations as required.
PERFORMANCE MEASURES
Actual Actual Projected Projected
Performance Indicators 2001/2002 2002/2003 2003/2004 2004/2005
Internal affairs N/A N/A N/A 3
Conduct and/or coordinate 40 hours traimng
blocks per officer N/A N/A N/A 34
Conduct and/or coorcllnate training lbr c~wlians
per department need N/A N/A N/A 15
Recruiting and promotional activities N/A N/A N/A 5
CFA mock and onsite inspection N/A N/A N/A 2
PROGRAM BUDGET DESCRIPTION FOR THE POLICE PROFESSIONAL STANDARDS
STAFFING NATURE OF ACTIVITY
03/04 04/05
N/A 40.00°A l'raining
N/A 15.00% Stafflnspections
N/A 5.00% Internal Affairs
N/A 30.00~ Accreditation
N/A 10.00% Recrnitin~ and Itirin~
0.00% 100.00%
113
POLICE PROFESSIONAL STANDARDS BUDGET SUMMARY
The Fiscal Year 2004-2005 adopted budget for Pohce Professional Standards is $92,959. This compares to the 2003434
projected expenditures of $88,691, an increase of $4,268 or 4.8%.
Personal Services
Operating Expenses
Capital Outlay
Total
Projected Adopted
I~ 01-02 FY 02-03 FY 03-04 FY 03-04 FY 04-05
Actual Actual Budget ExpencYltures Budget Difference
N/A N/A $ 86,391 $ 86,391 $ 81,689 $ (4,702)
N/A N/A N/A 2,300 11,270 8,970
N/A N/A N/A
N/A N/A $ 86,391 $ 88,691 $ 92,959 $ 4,268
Fiscal Year 04-05 Adopted Budget:
Major Corrent Level Changes from
Fiscal Year 2003-04 Projected Expenditures: Difference
1. Personal Services - Decrease mainly due to a retroactive payout occurred m FY 2004. $ (4,702)
2. Operating Expenses - Increase due to this division being newly formed in FY 2004, therefore
presently establishing an annual budget. $ 8,970
3. Capital Outlay - No forecasted capital outlay for FY 2004-05. $
PERSONAL SERVICES SCHEDULE
POLICE PROFESSIONAL STANDARDS
PAY
POSITION RANGE
Lieutenant 44,468/80,315
F/T/E Projected Adopted
POSITION YEARS Expense Budget
GRADE 02-03 03-04 04-05 FY 03-04 FY 04-05
37E 0.00 1.00 1.00 $ 63,250 $ 59,500
0.00 1.00 1.00
TOTAL SALARIES
Overtime
FICA Taxes
Clothing Allowance
Deferred Compensation
Chapter 185 Pension
Group Health Insurance Premium
Dependant Health Ins Premium
Employee Assistance Program
Worker's Comp Insurance
Total Personal Services
63,250 59,500
1,134
4,977 4,593
679 540
8,370 8,330
1,631 2,510
423 524
23 23
5,904 5,669
$ 86,391 $ 81,689
CAPITAL OUTLAY SCHEDULE
POLICE PROFESSIONAL STANDARDS
Priority
Number Description$2004-05
EXPENDITURES PER FISCAL YEAR
2005-06 2006-07 2007-08 2008-09
$ $ $ $
TOTAL I
$-
114
POLICE PROFESSIONAL STANDARDS
Code: 010046
Account
Number Description
PERSONAL SERVICES
511200 Regular Salaries
511400 Overtime
512100 FICA Taxes
512215 Clothing Allowance
512250 Chapter 185 Retirement
512301 Group Health Insurance Premium
512305 Dependant Health Ins Premium
512309 Employee Assistance Program
512400 Worker's Comp Insurance
TOTAL PERSONAL SERVICES
OPERATING EXPENDITURES
533100 Professional Services
534000 Travel and Per Diem
534101 Telephone
534105 Cellular Telephone
534115 On-line Services
534120 Postage
534310 Electric
534320 Water/Sewer
534620 R& M-Vehicles
534630 R & M - Office Equipment
534650 R& M-Radio
534800 Promotional Activities
535200 Departmental Supplies
535210 Computer Supplies
535230 Small Tools and Equipment
535260 Gas and Oil
535270 Uniforms and Shoes
535410 Dues and Memberships
535420 Books and Publications
535450 Training and Education
TOTAL OPERATING EXPENDITURES
CAPITAL OUTLAY
606400 Vehicles and Equipment
TOTAL CAPITAL OUTLAY
TOTAL PROFESSIONAL STANDARDS
FY 01/02
Actual
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
FY 02/03
Actual
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
FY 03/04
Budget
63,250
1,134
4,977
679
8,370
1,631
423
23
5,904
86,391
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
86,391
Actual
to
03/31/04
34,568
1,037
2,791
4O9
4,279
1,137
211
4
4,425
48,861
0
35O
0
0
0
0
0
0
0
0
0
0
0
0
0
16
0
0
0
200
566
0
0
49,427
FY 03/04
Proiected
63,250
1,134
4,977
679
8,370
1,631
423
23
5,904
86,391
0
0
0
0
0
0
0
0
200
200
0
0
200
3OO
0
600
200
100
0
5OO
2,300
0
0
88,691
FY 04/05
Adopted
Budget
59,500
0
4,593
540
8,330
2,510
524
23
5,669
81,689
2,000
1,500
632
480
200
200
825
83
300
300
300
1,000
200
300
200
700
400
100
50
1,500
11,270
0
0
92,959
115
CITY OF
HOME OF PELICAN ISLAND
This Page Intentionally Left Blank
116
ENGINEERING DEPARTMENT
The Engineering Department administers all the City's Capital Improvements Program for construction of ne~v
infrastructure systems and maintenance of existing infrastructure. The department provides technical support to other
departments and assists the public on engineering-related issues.
FISCAL YEAR 2004 ACCOMPLISHMENTS
· / Formulated design criteria and parameters for Stormwater Utility Capital projects.
~' Assisted in design, permitting and construction preparation for New City Hall Municipal Complex.
~' Worked with engineering design contractor and grant administrator on the design of Louisiana Avenue
renovations.
q' Arranged numerous traffic markings, sign installation and repairs in conjunction with Sign Shop and Police
Department.
q' Investigated criteria and paranaeters for dredging and seawall renovation on Collier Creek.
,/ Continued to develop and organize engineering assistant / intern program.
· / Worked with engineering contractor on the Master Stormwater Management Plan and securing approval by St.
John's River Water Management Dislyict.
ff Monitored progress, plans and construction operations for the new St. John's River Water Management
District Stormwater Passive Park.
· / Re£med process for issuing permits
· / Initiated a study regarding the master plan for Main Street Improvements.
FISCAL YEAR 2005 GOALS AND OBJECTIVES
Improve and enhance project management program for Capital Projects
Continue focus and emphasis on timely response and attention to citizen complaints and inquiries.
Further develop the Traffic and Street Signage program.
Further develop SWU program, including provision for dealing with seawalls and canals.
Further develop and enhance Engineering Intern program.
Continue and enhance review process regarding site plans in conjunction with Growth Management.
Continue internal organization dealing with all matters including Human Resources, permitting, liaison with
contractors and agencies.
Develop public education program stomawater and traffic.
Continue to develop and establish various initiatives as appropriate.
Assist with City grant program.
PERFORMANCE MEASURES
Actual Actual Projected Projected
Performance Indicators 2001/2002 2002/2003 2003/2004 2004/2005
Citizen/Homeowner Inquires & Complaints: 325 120 500 500
Drainage/Easement Permits & Work Orders 276 10 150 150
Signage 2500 1647 5000 5000
Site Plan Review 10 10 100 100
Project Management of Specific Capital Projects 10 15 30 30
Program Development 6 10 18 18
Driveway & Drainage Permits & Inspections 495 524 2000 2000
Ongoing Liaison, Commanicafion & Permitting 4 4 6 6
haternal Department Matters 3 4 6 6
Pool Permits N/A N/A N/A 100
Driveway & Drainage Inspections N/A 1700 0 2000
117
CITY OF SEBASTIAN, FLORIDA 2004/2005 ANNUAL BUDGET
PROGRAM BUDGET DESCRIPTION FOR ENGINEERING DEPARTMENT
STAFFING NATURE OF ACTIVITY
03/04 04/05
7.50% 7.50°A Departmental - Direct planning, correspondence, citizen contact, purchasing, budgeting, payroll
management and supervision, records management and maintenance.
10.00% 10.00~ Service Requests - Administration, Inspection and Work Order Preparation, Tracking.
25.00% 25.00~ Capital Proiects - Planning, Design, Specifications Consultant Coordination Bidding and
Contracts Construction Management inspections.
20.00% 20.00°A Building Construction Activities - Drainage plan Reviews and Driveway Permitting, Review~
and inspections.
20.00% 20.00°A Inspection - Track Inspections, Drainage & Driveways.
5.00% 5.00°A Site Plans and Plat Reviews - Subdivision, Site Plan Keviews and Final Plat Reviews.
2.50% 2.50°A Grant Administration - Administer various grants supporting the City's capital projects.
2.50% 2.50°Z Intergovernmental Coordination - Coordinate Interlocal agreements between the County or
joint proiccts and coordinate Joint Participation Agreements with State and federal agencies.
7.50% 7.50~ 8tormwater Utility - Plan, organize and implementation Master Stormwater Management Plan.
100.00% 100.00%
ENGINEERING DEPARTMENT BUDGET SUMMARY
l~he Fiscal Year 2004-2005 adopted budget for Engineering is $482,750. T~s compares to the 2003-04 projccte¢
:xpenditures of $486,264, a decrease of $3,514 or 0.7%.
Personal Services
Operating Expenses
Uapital Outlay
rotal
Amended Projected Adopted
FY 01-02 FY 02-03 FY 03-04 FY 03-04 FY 04-05
Actual Actual Budget Expenditures Budget Difference
$ 290,620 $ 381,843 $ 409,841 $ 409,842 $ 441,000 $ 31,158
19,550 32,405 43,031 40,129 38,550 (1,579~
13,025 2,642 36,289 36,293 3,200 (33,093~
$ 323,195 $ 416,890 $ 489,161 $ 486,264 $ 482,750 $ (3,514~
Fiscal Year 04-05 Adopted Budget:
Major Current Level Changes fi.om
Fiscal Year 2003-04 Projected Expenditures: Difference
1. Personal Services - Increase mainly due to an estimated 24% increase in health insurance premiums, a
5.5% increase for CWA employees per CWA Union Contract and exempt employees per Management
Benefit Package, and an increase in deferred compensation and worker's compensation premiums which is
wage driven. $ 31,158
2. Operating Expenses - Net decrease results from a reduction m repairs and maintenance of operating
equipment and radios. $ ( 1,5791
3. Capital Outlay - Decrease due to replacement for Sign Shop truck (funded with Local Option Gas
]:ax funds) purchased in prior year. $ (33,0931
118
OF SEBAs IANi FLOR D 2004/200SUAL BUDGE ]
PERSONAL SERVICES SCHEDULE
ENGINEERING DEPARTMENT
Ffr/E Projected Adopted
PAY POSITION YEARS Expense Budget
POSITION RANGE GRADE 02-03 03-04 04-05 FY 03-04 FY 04-05
City Engineer 57,802/104,397 84E 1.00 1.00 1.00 $ 72,700 $ 76,800
Engineering Technician 26,291/47,485 23 1.00 1.00 1.00 33,325 35,000
Construction Inspector 26,291/47,485 23 2.00 2.00 2.00 72,250 77,000
Administrative Assistant 24,071/43.474 20 1.00 1.00 1.00 31,624 33,000
]?raffic Technician 22,661/40,929 18 1.00 1.00 1.00 31,624 33,000
Yemporary Part-Time 1.50 1.00 2.00 26,550 26,550
7.50 7.00 8.00
TOTAL SALARIES
Overtime
FICA Taxes
Clothing Allowance
Deferred Compensation
Group Health Insurance Premium
Dependant Health Ins Premium
Employee Assistance Program
Worker's Comp Insurance
Total Personal Services
$ 268,073 $ 281,350
2,000 2,000
20,644 21,707
400 400
21,897 23,148
38,652 47,147
10,671 13,232
161 161
47,344 51,855
$ 409,842 $ 441,000
CAPITAL OUTLAY SCHEDULE
ENGINEERING DEPARTMENT
Priority
Number Description
1 Laser Level
2 Computer
3 Laser Printer
EXPENDITURES PER FISCAL YEAR
2004-05 2005-06 2006-07 200%08 2008-09 TOTAL
$ 3,200 $ $ $ $ $ 3,200
1,100 1,560 2,660
1,500 1,500
$ 3,200 $ 2,600 $ 1,560 $ $ $ 4,160
119
ENGINEERING DEPARTMENT
~'ode: 010051
Account
Number Description
PERSONAL SERVICES
511200 Regular Salaries
511300 Temporary Salaries
511400 Overtime
512100 FICA Taxes
512215 Clothing Allowance
512225 Deferred Compensation
512301 Group Health Insurance Premium
512305 Dependant Health Ins Premium
512309 Employee Assistance Program
512400 Worker's Comp Insurance
TOTAL PERSONAL SERVICES
OPERATING EXPENDITURES
533150 Engineering Services
533480 Temporary Employment Service
534000 Travel and Per Diem
534101 Telephone
534105 Cellular Telephone
534110 Interact Services
534120 Postage
534130 Express Mail
534310 Electric
534620 R & M-Vehicles
534630 R & M - Office Equipment
534640 R & M-Operating Equipment
534650 R & M-Radio
535200 Departmental Supplies
535210 Computer Supplies
535230 Small Tools and Equipment
535260 Gas and Oil
535270 Uniforms and Shoes
535410 Dues and Memberships
535420 Books and Publications
535450 Training and Education
TOTAL OPERATING EXPENDITURES
CAPITAL OUTLAY
606400 Vehicles and Equipment
TOTAL CAPITAL OUTLAY
TOTAL ENGINEERING
FY 01/02
Actual
225,733
0
3,226
16,299
400
16,113
22,549
6,173
127
0
290,620
3,196
0
177
956
920
0
361
52
0
1,341
154
44
220
5,538
1,126
1,011
2,127
410
158
272
1,487
19,550
13,025
13,025
323,195
FY 02/03
Actual
255,115
0
3,995
18,104
400
30,790
26,467
9,074
138
37,760
381,843
1,035
9,222
965
876
3,684
0
357
196
983
804
149
116
48
6,211
1,040
2,238
3,048
533
391
209
300
32,405
2,642
2,642
416,890
FY 03/04
Budget
241,522
26,550
2,000
20,644
400
21,897
38,652
10,671
161
47,344
409,841
14,900
5,000
1,500
1,350
3,000
175
150
75
1,200
1,200
594
900
250
4,300
1,387
700
3,000
600
800
450
1,500
43,031
36,289
36,289
489,161
Actual
to
03/31/04
111,236
13,137
1,596
9,234
400
10,261
19,043
5,336
69
35,486
205,798
100
0
865
894
1,453
89
38
0
456
644
0
81
0
2,467
558
547
1,817
27
160
308
1,292
11,796
2,003
2,003
219,597
FY03/04
Proiected
241,523
26,550
2,000
20,644
400
21,897
38,652
10,671
161
47,344
409,842
10,000
5,000
1,500
1,700
3,000
200
150
75
1,100
1,200
300
1,120
250
4,300
1,300
966
3,634
500
800
450
2,584
40,129
36,293
36,293
486,264
FY 04/05
Adopted
Budget
254,800
26,550
2,000
21,707
400
23,148
47,147
13,232
161
51,855
441,000
10,000
5,000
1,500
1,600
3,500
200
100
50
1,000
1,000
300
3O0
0
4,300
1,100
700
3,600
500
8O0
500
2,500
38,550
3,200
3,200
482,750
120
CITY SEBASTIAN, FLORIDA 2004/2005 ANNUAL BUDGET]
] OF
ENGINEERING DEPARTMENT
STORMWATER UTILITY DIVISION
The Stormwater Division is responsible for the control and maintenance of the City's stormwater drainage system
consisting of 280 lane miles of swales, 50 miles of channels, 9 miles of canals and 275 catch basins and culvert
structures. It is also the responsibility of the Stormwater division to enforce compliance with Federal NPDES
regulations, as well as inaprovement of the stonnwater runoff water quality prior to discharge into the Sebastian River
and Indian River Lagoon in accordance with the Master Stormwater Management Plan.
FISCAL YEAR 2004 ACCOMPLISHMENTS
Applied to St. John's River Water Management District and Florida Department of Environmental Protection
for matching fund grants to implement structural stormwater projects to improve water quality.
Initiated stormwater public education program consistent with NPDES requirements.
Successfully acquired $5.6M in Stormwater Revenue Bonds.
Successfully negotiated continuing engineering contract with two (2) stormwater engineering firms to design,
permit and construct Master Stormwater Management Plan projects.
Completed major swale rehabilitation in the following areas: Esterbrook, Columbus, Toledo, Seagrape,
Carnation and Autumn.
Continued replacement of failing road crossing pipes in conjunction the road paving projects.
Completed swale rebabilitation in the Barber Street / Schumann Drive and George Street area in conjunction
w/th sidewalk installation program
FISCAL YEAR 2005 GOALS AND OBJECTIVES
Complete the engineering design and permitting for the Master Stormwater Management Plan projects.
Bid and begin construction of the Master Stormwater Management Plan projects.
PERFORMANCE MEASURES
Actual Actual Projected Projected
Performance Indicators 2001/2002 2002/2003 2003/2004 2004/2005
Miles of swales N/A 280.0 280.0 280.0
Linear feet of swales reconstructed N/A 20,850 22,000 22,000
Miles of ditches maintained N/A 50.0 50.0 50.0
Catch basin and culverts maintained N/A 250 275 275
Linear feet Main Ditches reconstructed N/A 35,100 36,640 36,640
Road Crossing Pipes N/A 30 30 30
121
PROGRAM BUDGET DESCRIPTION FOR THE STORMWATER UTILITY DIVISION
STAFFING NATURE OF A CT1VITY
03/04 04/05
60.00% 60.00~ Drainage Maintenance - Clean and spray stormwater swales, ditches and canals. Maintain
miles of laree canals. Maintain 50 miles of ditches, swales and side yard ditches.
30.009 30.00~ Catch basins, Manholes and Culverts - Hand clean and mow small drainage ditches. Maintai~
150 catch basins and large/small culverts.
2.50% 2.50~ General Administration - Preparation of budget, update service records. Maintain equipmen
records. Review contracts and construction drawings on City contract work. Meet with public a~
aecessary. Coordinate employee training and education.
7.50% 7.50~ Building Dept Related Reviews: Site Plan Review, Pool Drainage Plan Review, Fence Permits
Driveway Permits, and meeting with engineers, conWactors, and public as necessary.
100.00% 100.00%
ENGINEERING DEPARTMENT
STORMWATER DIVISION BUDGET SUMMARY
The Fiscal Year 2004-2005 adopted budget for the Stormwater Utility is $1,044,205. This compares to the 2003-04 projecte<
expenditures of $869,810, a increase of $174,395 or 20%.
Amended Projected Adopted
FY 01-02 FY 02-03 FY 03-04 FY 03-04 FY 04-05
Actual Actual Budget Expenditures Budget Difference
Personal Services N/A $ 455,126 $ 555,753 $ 549,723 $ 642,795 $ 93,072
Operating Expenses N/A 219,022 366,322 315,050 317,351 2,301
Capital Outlay N/A 139,759 %000 5,037 84,059 7%022
Total N/A $ 813,907 $ 931,075 $ 869,810 $ 1,044,205 $ 174,395
Fiscal Year 04-05 Adopted Budget:
Major Current Level Changes from
Fiscal Year 2003-04 Projected Expenditures: Difference
1. Personal Services - Increase mainly due to an estimated 24% increase in health insurance premiums, an
addition of one (1) full-time Maintenance Worker 1II, a 5.5% increase for CWA employees per the CWA
Union Contract and exempt employees per Management Benefit Package, and an increase in deferred
compensation and worker's compensation premiums which is wage driven. $ 93,072
2. Operating Expenses - Net increases mainly due to printing and binding for public education mandated by
NPDES, and pest & weed control. $ 2,301
3. Capital Outlay - Increase due to Crew Cab Service Truck and Kaiser Skid Loader (7 year capital lease). $ 79,022
122
[CITY OF SEBASTIAN, FLORIDA 2004/2005 ANNUAL BUDGET[
PERSONAL SERVICES SCHEDULE
STORMWATER UTILITY DMSION
F/T/E Projected Adopted
PAY POSITION YEARS Expense Budget
POSITION RANGE GRADE 02-03 03-04 04-05 FY 03-04 FY 04-05
StormwaterEngineer 44,468/80,315 37E 1.00 1.00 1.00 $ 46,300 $ 49,000
Maintenance Supervisors 27,915/50,418 25 3.00 2.00 2.00 73,250 80,000
Maintenance Worker III 22,661/40,929 18 4.00 6.00 6.00 170,721 178,500
Maintenance Worker II 21,396/38,644 16 3.00 2.00 2.00 44,625 46,500
Maintenance Worker I 20,131/36,358 14 1.00 1.00 1.00 19,125 21,500
Maintenance Worker III NEW POSITION 0.00 0.00 1.00 23,500
12.00 12.00 13.00
TOTAL SALARIES $ 354,021 $ 399,000
Overtime 4,500 4,500
FICA Taxes 27,425 30,960
Clothing Allowance 1,100 1,200
Deferred Compensation 32,265 36,423
Gruup Health Insurance Premium 68,158 92,917
Dependant Health Ins Premium 8,425 8,012
Employee Assistance Program 276 300
Worker's Comp Insurance 53,553 69,483
Total Personal Services $ 549,723 $ 642,795
CAPITAL OUTLAY SCHEDULE
STORMWATER UTILITY DIVISION
Priority
Number Description
I Crew Cab Service Track
2 Kaiser Skid Loader
(Funded by DST)
3 Menzie & Brush Track
4 Computer
5 Dump Truck
6 Badger Replacement
7 Dozer
EXPENDITURES PER FISCAL YEAR
2004-05 2005-06 2006-07 2007-08 2008-09 TOTAL
$ 24,500 $ 26,000 $ $ $ $ 50,500
59~559 59,559 59,559 59,559 59,559 297,795
45,000
45,000 45,000 45,000 180,000
1,560 1,560
120,000 120,000
225,000 225,000
110,000 110,000
$ 84,059 $ 130,559 $ 226,119 $ 329,559 $ 214,559 $ 984,855
123
STORMWATER UTILITY DIVISION
Code: 010053
Account
Number Description
PERSONAL SERVICES
511200 Regular Salaries
511400 Overtime
512100 FICA Taxes
512215 Clothing Allowance
512225 Deferred Compensation
512301 Group Health Insurance Premium
512305 Dependant Health Ins Premium
512309 Employee Assistance Program
512400 Worker's Comp Insurance
TOTAL PERSONAL SERVICES
DPERATING EXPENDITURES
533150 Engineering Services
533400 Other Contractural Services
Pest/Weed Control/Mowing
Contract Mowing Services
Travel and Per Diem
Telephone
Cellular Telephone
Internet Services
Postage
Express Mail
Electric
Water/Sewer
Trash Pickup/Hauling, Etc.
Rents and Leases
Equipment Leases
R & M-Vehicles
R & M - Office Equipment
R & M-Operating Equipment
R & M-Radio
Departmental Supplies
Computer Supplies
Small Tools and Equipment
Gas and Oil
Uniforms and Shoes
Safety Equipment
Road Materials & Supplies
Sod
Cement
Culvert Pipe
Dues and Memberships
Books and Publications
Training and Education
TOTAL OPERATING EXPENDITURES
CAPITAL OUTLAY
506400 Vehicles and Equipment
TOTAL CAPITAL OUTLAY
TOTAL STORMWATER UTILITY DIVISION
533420
533425
534000
534101
534105
534110
534120
534130
534310
534320
534380
534400
534420
534620
534630
534640
534650
535200
535210
535230
535260
535270
535275
535310
535320
535350
535355
535410
535420
535450
FY 02/03
Actual
311,129
5,337
23,523
1,129
27,417
40,354
8,582
255
37,400
455,126
2,053
1,625
27,005
43,740
1,718
162
1,271
0
0
111
1,435
481
1,980
990
2,606
2,369
149
24,291
359
3,053
338
1,553
19,052
3,382
549
3,598
36,822
12,456
20,163
123
206
5,382
219,022
139,759
139,759
813,907
124
FY 03/04
Budget
354,021
4,500
27,425
1,100
32,265
68,158
8,425
276
59,583
555,753
0
24,900
100,700
102,160
1,000
225
1,500
25
5O
250
1,200
600
3,500
990
2,000
2,500
0
20,000
2,000
3,000
300
2,500
17,000
4,005
1,500
5,000
25,000
15,000
15,000
300
200
13,917
366,322
9,000
9,000
931,075
Actual
to
03/31/04
159,056
2,541
12,234
1,000
14,029
30,429
3,394
132
44,660
267,475
0
22,512
14,250
36,443
40
146
674
13
0
0
690
121
2,066
533
1,137
1,961
0
14,024
244
2,459
187
1,687
10,430
1,312
604
4,015
20,666
11,096
10,352
110
0
3,445
161,217
0
0
428,692
FY 03/04
Proiected
354,021
4,500
27,425
1,100
32,265
68,158
8,425
276
53,553
549,723
0
24,900
50,000
102,160
1,000
225
1,350
25
50
100
1,400
250
4,000
990
2,000
3,000
0
25,000
500
3,500
400
2,500
21,000
3,000
1,200
5,000
25,000
15,000
15,000
300
200
6,000
315,050
5,037
5,037
869,810
FY 04/05
Adopted
Budget
399,000
4,500
30,960
1,200
36,423
92,917
8,012
300
69,483
642,795
0
0
100,700
79,000
1,261
225
1,350
25
5O
25O
1,400
250
4,000
990
2,000
3,000
250
25,000
500
3,500
400
2,500
21,000
3,000
1,200
5,000
25,000
17,000
15,000
300
20O
3,000
317,351
84,059
84,059
1,044,205
PUBLIC WORKS DEPARTMENT
ROADS AND MAINTENANCE DIVISION
The Roads and Maintenance Division is responsible for the repair and maintenance of the public streets and right-of-
ways, all City-owned facilities and the administration of several contracts related to maintaining these facihties, and
public infrastructures such as, docks, piers, boat ramps, and sidewalks, as well as, provide heavy construction support
to other departments as needed.
FISCAL YEAR 2004 ACCOMPLISHMENTS
· " Established regular maintenance program for city buildings (on-going).
~' Established regular maintenance program for city structures, docks, piers and ramps (on-going).
· " Improved street maintenance program for potholes, edging, sweeping, vacuuming, curbing and sidewalks (on-
going).
· / Assisted other departments as needed.
~/ Continued in-house training program.
FISCAL YEAR 2005 GOALS AND OBJECTIVES
Above accomplishments are on-going and will carry over to this year.
PERFORMANCE MEASURES
Actual Actual Projected Projected
Performance Indicators 2001/2002 2002/2003 2003/2004 2004/2005
Mile s of Paved Roads 151.0 156.0 156.0 156.0
Parking Lots Maintained 9 14 14 16
Miles of Swales 280 N/A N/A N/A
Linear Feet of Swales Reconstructed 10,000 N/A N/A N/A
Miles of Ditches Maintained 50 N/A N/A N/A
Catch Basins and Culverts Maintained 248 N/A N/A N/A
Miles of Sidewalks Maintained N/A 20 22 22
125
PROGRAM BUDGET DESCRIPTION FOR THE ROADS AND MAINTENANCE DIVISION
STAFFING NATURE OF ACTIVITY
03/04 04/05
30.00% 30.00°A Streets and Alle'ovays - Maintain 150 miles of paved streets. Maintain sixteen (16) muiffcipall3
owned parking areas. Perform repairs to streets and roadways that are damaged due tc
deterioration.
50.00% 50.00% General Maintenance - Buildings, docks, piers, sidewalks, etc.
10.00% 10.00°A General Administration - Preparation of budget, update service records. Maintain equipmen
records. Review contracts and construction drawings on City Contract work. Meet with public a~
necessary. Coordinate employee training and education.
10.00% 10.00°A Assisting other City Departments - Lift heavy material with cranes, repair roadways ant
sidewalks following storm damage, transport heavy equipment and supplies to work-sites ant
grade parlcs and balllields.
100.00% 100.00%
ROADS AND MAINTENANCE DIVISION BUDGET SUMMARY
l'he Fiscal Year 2004-2005 adopted budget for the Roads and Maintenance Division is $1,026,990. Tiffs compares to
the 2003-04 projected expenditures of $902,112, an increase of $124,778 or 13.8%.
Amended Projected Adopted
FY 01-02 FY 02-03 FY 03-04 FY 03-04 FY 04-05
Actual Actual Budget Expenditures Budget Difference
Personal Services $ 979,881 $ 681,597 $ 756,364 $ 756,364 $ 828,103 $ 71,739
Operating Expenses 222,992 145,990 140,479 129,248 166,387 37,139
Capital Outlay 83,246 26,101 16,500 16,500 32,500 16,000
total $ 1,286,119 $ 853,688 $ 913,343 $ 902,112 $ 1,026,990 $ 124,878
Fiscal Year 04-05 Adopted Budget:
Major Current Level Changes fi.om
Fiscal Year 2003/04 Projected Expenditures Difference
1. Personal Services - Increase main/y due to an estimated 24% increase in health insurance premiums, a
5.5% annual increase for CWA employees per CWA Union Contract and exempt en~loyees per
Management Benefit Package, and an increase in deferred compensation and worker's compensation
~vhich are wage driven. $ 71,739
2. Operating Expenses - Increase mainly due to increase Iff electricity charges due to the new City Hall
Complex as well as increase in gas and oil prices. $ 37,139
3. Capital Outlay - Increase mainly due to the addition of a generator, trailer and maifftenance work boat
~ended by discretioratry sales tax. $ 16,000
126
PERSONAL SERVICES SCHEDULE
ROADS AND MAINTENANCE DIVISION
PAY
POSITION RANGE
Public Works Director 57,802/104,397
Public Works Superintendent 39,732/71,760
Administrative Supervisor
Maintenance Supervisors
Maintenance Worker III
Maintenance Worker II
Maintenance Worker I
Administrative Aide
Clerical Assistant II (P/T)
27,915/50,418
27,915/50,418
22,661/40,929
21,396/38,644
20,131/36,358
20,772/37,516
20,704/37,393
GRADE
F/T/E Projected Adopted
PosmoN YEARS Expense Budget
02-03 03-04 04-05 FY 03-04 FY 04-05
84E 1.00 1.00 1.00 $ 71,800 $ 77,700
35E 1.00 1.00 1.00 51,525 56,700
25 1.00 1.00 1.00 38,625 41,300
25 2.00 2.00 2.00 63,249 67,000
18 2.00 2.00 2.00 56,624 60,000
16 2.00 3.00 3.00 80,348 83,500
14 5.00 4.00 4.00 101,874 107,500
16 1.00 0.00 0.00 -
15 0.50 0.50 0.50 14,062 14,500
15.50 14.50 14.50
TOTAL SALARIES $ 478,107 $ 508,200
Overtime 4,000 6,000
FICA Taxes 36,858 39,420
Clothing Allowance 1,000 1,100
Deferred Compensation 42,102 45,072
Group Health Insurance Premium 89,269 109,179
Dependant Health Ins Premium 30,899 38,314
Employee Assistance Program 323 323
Worker's Comp Insurance 73,806 80,495
Total Personal Services $ 756,364 $ 828,103
CAPITAL OUTLAY SCHEDULE
ROADS AND MAINTENANCE DMSION
Priority
Number Description
I Generator
2 Trailer
3 Maintenance / Work Boat
(Funded by DST)
4 Brush Truck
(Funded by DST)
5 Replacement Truck
EXPENDITURES PER FISCAL YEAR
2004-05 2005-06 2006-07 2007-08 2008-09 TOTAL
$ 16,000 $ $ $ $ $ 16,000
4,500 4,500
12,000 12,000
90,000 90,000
22,000 22,000
$ 32,500$ 112,000 $ $ $ $ 144,500
127
[CITY OF SEBASTIAN, FLORIDA 2004/2005 ANNUAL BUDGET[
ROADS AND MAINTENANCE DIVISION
Code: 010052
Number Description
PERSONAL SERVICES
511200 Regular Salaries
511400 Overtime
512100 FICA Taxes
512215 Clothing Allowance
512225 Dcferced Compensation
51230 l Group Health Insurance Premium
512305 Dependant Health Ins Premium
512309 Employee Assistance Program
512400 Worker's Comp Insurance
TOTAL PERSONAL SERVICES
OPERATING EXPENDITURES
533400 Other Contractual Services
533410 Environmental Services
533415 Janitorial Services
533420 Pest/Weed Control/Mowing
534000 Travel and Per Diem
534101 Telephone
534105 Cellular Telephone
534110 Internet Services
534120 Postage
534310 Electric
534320 Water/Sewer
534380 Trash Pickup/Hauling, Etc.
534400 Rents and Leases
534410 Pagers
534420 Equipment Leases
534610 R & M - Buildings
534620 R & M-Vehicles
534630 R & M-Office Equipment
534640 R & M-OperaFarg Equipment
534650 R & M-Radio
534830 Special Event
535200 Departmental Supplies
535210 Computer Supplies
535220 Cleaning Supplies
535230 Small Tools and Equipment
535250 Building Supplies
535260 Gas and Oil
535270 Uniforms and Shoes
535275 Safety Equipment
535310 Road Materials & Supplies
535350 Cement
535410 Dues and Memberships
535420 Books and Publications
535450 Training and Education
TOTAL OPERATING EXPENDITURES
CAPITAL OUTLAY
506400 Vehicles and Equipment
TOTAL CAPITAL OUTLAY
TOTAL ROADS & DRAINAGE DIVISION
FY 01/02
Actual
699,446
24,353
52,960
2,000
63,561
106,972
29,952
637
0
979,881
5,238
368
409
25,172
3,195
1,239
1,343
0
96
5,970
5,293
1,121
14,154
2,104
0
10,974
2,793
3,745
39,644
1,098
0
15,748
0
6,820
10,589
2,401
24,143
7,040
1,355
12,521
15,081
276
175
2,887
222,992
83,246
83,246
1,286,119
FY 02/03
Actual
454,745
30,672
35,209
700
42,522
64,767
21,050
361
31,571
681,597
1,687
35O
0
1,295
5,211
449
3,166
0
48
7,940
1,346
10,191
990
0
597
27,712
3,151
5
15,115
1,329
0
12,610
0
8,265
8,594
2,212
13,699
3,912
607
6,474
5,986
536
193
2,320
145,990
26,101
26,101
853,688
FY03/04
Budget
478,107
4,000
36,858
1,000
42,102
89,269
30,899
323
73,806
756,364
32,500
300
450
1,152
3,250
1,625
3,938
100
100
10,520
1,924
2,500
990
0
1,500
7,000
2,850
591
12,570
1,300
0
6,998
591
7,500
7,250
1,200
11,500
4,950
1,000
5,000
5,000
330
250
3,750
140,479
16,500
16,500
913,343
Actual
to
03/31/04
224,362
3,377
16,133
1,000
19,726
43,982
15,272
173
55,318
379,343
100
0
96
508
1,873
1,037
1,644
51
11
743
12l
946
705
0
0
6,667
921
0
8,106
1,179
0
3,525
174
3,670
1,623
239
7,834
1,509
497
1,627
3,583
330
30
960
50,309
0
0
429,652
FY 03/04
Proiected
478,107
4,000
36,858
1,000
42,102
89,269
30,899
323
73,806
756,364
25,000
100
200
1,150
4,000
2,000
3,938
100
50
2,000
50O
2,500
990
0
600
10,000
2,000
200
12,570
1,500
0
7,000
300
7,500
7,250
1,000
15,670
4,950
1,000
4,000
7,000
330
100
3,750
129,248
16,500
16,500
902,112
FY 04/05
Adopted
Budget
508,200
6,000
39,420
1,100
45,072
109,179
38,314
323
80,495
828,103
0
100
62,000
1,500
3,324
2,000
3,938
100
50
10,520
1,000
2,500
800
0
600
8,000
2,000
300
12,570
1,000
1,000
7,000
300
7,500
5,000
1,000
15,000
4,000
1,000
3,500
7,000
330
100
1,355
166,387
32,500
32,500
1,026,990
128
IC T¥ SEBXST N, FI omDA 2004/2005 A NtJ L B GEwl
PUBLIC WORKS DEPARTMENT
CENTRAL GARAGE DIVISION
With a staff of three (3) employees the Central Garage Division develops, manages and provides vehicle and
equipment maintenance services for all City-owned vehicles and equipment, with the exception of the Golf Course.
This includes 97 vehicles, 45 units of major equipment and 98 units of smaller equipment and tools.
FISCAL YEAR 2004 ACCOMPLISHMENTS
Prepared a plan for disaster preparedness of garage vehicles and equipment.
Increase in level of service by repairing the police department vehicle light bars and other electrical repairs in
house. This type of service was outsourced at $80. per hour compared to the City Garage's rate of $25. per
hour.
Successfully accomplished Continued Employee Education and Training Program. Staff was trained on
hydraulics, engine scanner equipment and brakes.
Improved the garage's operating efficiency and effectiveness by acquiring transmission fluid exchanger and
hydraulic hose crimper equipment.
Established a list of City emergency vehicles and equipment that are essential for each department to operate
in the event of emergency.
Continued to maintain unleaded and diesel fuel facilities in accordance with E.P.A. requirements and assuring
fuel is always available to meet the City's fleet needs.
FISCAL YEAR 2005 GOALS AND OBJECTIVES
Follow up on development and preparedness of Emergency Disaster Plan.
To assess condition of garage emergency equipment, and plan to install Police Departments generator at the
City compound.
Continue the implementation of the Shop Equipment Modemization Program to increase the level of quality
and service.
Continue employee education and training, and develop and A.S.E. Certification program.
To maintain fueling facilities and assure E.P.A. compliance.
Continue to develop, increase and maintain good fleet management to assure the City stays fully operational.
PERFORMANCE MEASURES
Actual Actual Projected Projected
Performance Indicators 2001/2002 2002/2003 2003/2004 2004/2005
Number of Vehicles Maintained 74 86 97 100
Number of Heavy Equipment Maintained 44 43 45 47
Number of Light Equipment Maintained 83 95 98 102
Preventive Maintenance Services 275 292 275 300
Road Service Calls 340 355 350 250
Conrpleted Service Requests 1265 1233 1275 1100
129
I i YOFS B STiANiFL° DA °°4i2005 NUAL BUDGETil
PROGRAM BUDGET FOR 3~IE CENTRAL GARAGE DIVISION
STAFFING NATURE OF ACTIVITY
03-04 04-05
5.00°A 10.00~ Administration of City Fleet Management Program - Supervise and direct 3 employees i~
the implementation of a Fleet Management Program for over 200 pieces of equipment
Develop and direct the maintenance ora 2~800 sq. ft. maintenance facility.
50.00G 45.00~ Vehicle Maintenance - Schedule and perform vehicle preventive maintenance, mechanical ant
body repair services on all city-owned vehicles and equipment, except Golf Course equipment.
10.00% 10.00~ Order and Parts Processing - Order, receive and stock vehicle repair parts and material
Schedule vehicle sublet revairs.
5.00% 5.00~ Employee Training - Train 3 ~mployees in new corrective repair procedures, waste disposal
and Department of Labor Safety Requirements and Standards.
10.00G 10.00~ Vehicle Data Processing - Data processing of work erders, issue slips, purchase orders ant
~arts. Maintain computerized parts and tools inventory.
5.00V 5.00~ General Administrative - Preparation of Budget, maintenance of vehicle records and trainin
records.
5.00V 5.00°A Administration of City Fuel Facility Management Program - Supervise and maintaix
unleaded gasoline and diesel fuel storage and dispensing facilities. Implement, monitor ant
maintain Fuel Management System.
5.00°A 5.00% Planning and implementation of Fleet Maintenance Programs - Plan, develop ant
nnplemant programs to modernize facilities, equipment and tools.
5.00~ 5.00% General Administrative Program - Implementation of Guidelines for the acquisition ant
replacement of Fleet Assets.
100.00% 100.00%
CENTRAL GARAGE DIVISION BUDGET SUMMARY
Yhe Fiscal Year 2004-2005 adopted budget for Cen~al Garage is $192,488. Th~s compares to the 2003-04 projectec
expenditures of $158,144, an increase of $34,344 or 21.7%.
Amended Projected Adopted
FY 01-02 FY 02-03 FY 03-04 FY 03-04 FY 04-05
Actual Actual Budget Expenditures Budget Difference
Personal Services $ 113,585 $ 130,574 $ 138,283 $ 138,283 $ 163,444 $ 25,161
Operating Expenses 17,845 20,676 20,952 18,496 19,904 1,408
Capital Outlay 11,013 10,600 2,700 1,365 9,140 7,775
total $ 142,443 $ 161,850 $ 161,935 $ 158,144 $ 192,488 $ 34,344
Fiscal Year 04-05 Adopted Budget:
Major Current Level Changes from
Fiscal Year 2003-04 Projected Expenditures Difference
L Personal Services - Increase mainly due to an estimated 24% increase in health insurance
premiums, a 5.5% annual increase for CWA employees per CWA Union Contract, and an increase in
deferred compensation and worker's compensation premium, which are wage driven. $ 25,161
2. Operating Expenses - Net increase mainly due to employee certification for the coming fiscal year. $ 1,408
3. Capital Outlay - Increase mainly due to the request for AC Service Equipment. $ 7,775
130
ICITY OF SEBASTIAN, FLORIDA 2004/2005 ANNUAL BUDGET
PERSONAL SERVICES SCHEDULE
CENTRAL GARAGE DIVISION
PAY
POSITION RANGE GRADE
Garage Supervisor 27,915/50,418 25
Head Mechanic 24,071/43,474 20
Mechanic 21,396/38,644 16
F/T/E Projected Adopted
POSITION YEARS Expense Budget
02-03 03-04 04-05 FY 03-04 FY 04-05
1.00 1.00 1.00 $ 37,124 $ 41,700
1.00 1.00 1.00 27,125 28,800
1.00 1.00 1.00 30,625 34,000
3.00 3.00 3.00
TOTAL SALARIES $ 94,874 $ 104,500
Overtime
FICA Taxes
Clothing Allowance
Deferred Compensation
Group Health Insurance Premium
Dependant Health Ins Premium
Employee Assistance Program
Worker's Comp Insurance
Total Personal Services
1,200 1,200
7,344 8,109
300 300
8,640 9,540
15,357 23,369
3,245 5,051
69 69
7,254 11,306
$ 138,283 $ 163,444
CAPITAL OUTLAY SCHEDULE
CENTRAL GARAGE
Priority
Number Description
1 AC Service Equipment
2 Engine Scanner Upgrade
3 8HP Air Compressor
4 Car Lift
5 Truck Lift
6 Wheel Balancer
7 Brake Drum & Rotor Lathe
8 Transmission Jack
9 Modis Engine Analyzer
10 Band Saw
$
2004-05
$ 6,5OO
1,000
1,640
EXPENDITURES PER FISCAL YEAR
2005-06 2006-07 2007-08 .2008-09
$ - $ $ $
1,100 1,200 1,300 1,400
10,000
20,000
4,500
5,000
1,500
8,000
800
TOTAL
6,500
6,OOO
1,640
10,000
20,000
4,500
5,000
1,500
8,000
800
9,140 $ 37,900 $ 14,200 $ 1,300 $ 1,400 $ 63,940
131
CENTRAL GARAGE DIVISION
Code: 010054
Account
Number Description
PERSONAL SERVICES
511200 Regular Salaries
511400 Overtime
512100 FICA Taxes
512215 Clothing Allowance
512225 Deferred Compensation
512301 Group Health Insurance Premium
512305 Dependant Health Ins Premium
512309 Employee Assistance Program
512400 Worker's Comp Insurance
TOTAL PERSONAL SERVICES
533400
533410
534000
53410l
534105
534110
534310
534320
534380
534610
534620
564330
534640
534650
535200
535210
535220
535230
535250
535260
535270
535410
535420
535450
OPERATING EXPENDITURES
Other Contractual Services
Environmental Services
Travel and Per Diem
Telephone
Cellular Telephone
Internet Access
Electric
Water/Sewer
Trash Pickup/Hauling, Etc.
R & M - Buildings
R & M-Vehicles
R & M - Office Equipment
R & M-Operating Equipment
R & M-Radio
Departmental Supplies
Computer Supplies
Cleaning Supplies
Small Tools and Equipment
Building Supplies
Gas and Oil
Uniforms and Shoes
Membership & Professional Dues
Books and Publications
Training and Education
TOTAL OPERATING EXPENDITURES
CAPITAL OUTLAY
606400 Vehicles and Equipment
TOTAL CAPITAL OUTLAY
TOTAL CENTRAL GARAGE DIVISION
FY 01/02
Actual
82,436
1,239
6,187
300
7,554
12,574
3,226
69
0
113,585
0
115
0
1,402
0
20
1,761
410
0
14
109
0
654
0
5,241
1,365
0
3,815
198
1,236
1,033
0
297
175
17,845
11,013
11,013
142,443
FY02/03
Actual
90,922
1,793
6,889
300
8,344
13,215
2,822
69
6,221
130,574
249
145
655
366
373
0
2,618
282
0
726
833
250
893
0
5,067
484
0
3,221
272
1,397
1,298
93
254
1,200
20,676
10,600
10,600
161,850
FY O3/04
Budget
94,874
1,200
7,344
300
8,640
15,357
3,245
69
7,254
138,283
500
2OO
45O
625
1,400
50
2,500
450
0
2OO
40O
497
1,500
0
6,080
200
0
2,100
100
1,400
1,200
0
0
1,100
20,952
2,700
2,700
161,935
Actual
to
03/31/04
46,009
0
3,381
30O
4,108
9,477
2,037
35
5,437
70,784
0
45
0
376
667
26
1,422
97
0
0
149
198
462
0
2,422
59
0
669
0
574
569
0
0
96
7,831
1,365
1,365
79,980
FY03/04
Proiected
94,874
1,200
7,344
300
8,640
15,357
3,245
69
7,254
138,283
500
90
450
733
1,248
50
2,725
300
0
100
400
200
1,500
0
5,000
100
0
1,500
100
1,400
1,200
0
0
900
18,496
1,365
1,365
158,144
FY 04/05
Adopted
Budget
104,500
1,200
8,109
300
9,540
23,369
5,051
69
11,306
163,444
250
150
88O
790
1,165
5O
3,100
35O
0
100
400
200
1,500
0
5,000
100
0
1,524
100
1,400
1,200
0
100
1,545
19,904
9,140
9,140
192,488
132
li iTY OF SEBASTIAN, FL'bRIDA 2°O / °5'ANNUAL UI>G :TI
PUBLIC WORKS DEPARTMENT
PARKS AND RECREATION DIVISION
The Parks and Recreation Division is responsible for all maintenance and upkeep of the City parks and landscape areas
of City properties. Responsibilities include trash removal at fourteen (14) parks, two (2) boat ramps and four (4) piers,
landscaping and turf grass maintenance, planting and removal of trees, shrubs, and turf and annuals. Provides
irrigation maintenance on all city properties, daily maintenance of eight (8) baseball/softball fields, four (4)
football/soccer fields, ten (10) tennis courts and median on US 1 and Schumann Drive. Also provides recreation
programs at the Community Center, Skate Facility, along with Easter Egg Hunt and Halloween parade.
FISCAL YEAR 2004 ACCOMPLISHMENTS
Improved landscaping at city parks.
Installed new benches, picnic tables and trash receptacle in city parks.
Developed Filbert St. and George St. parks.
Added recreation program at the Community Center and put on Easter Egg Hunt and Halloween parade.
Eradicated pepper trees on city properties.
Continued quality maintenance and beautification in all parks.
FISCAL YEAR 2005 GOALS AND OBJECTIVES
Continue quality maintenance and beautification of existing parks.
Develop new parks.
Improve landscaping in parks and city properties.
Continue pepper tree eradication on city properties.
Continue to provide recreation programs and improve Easter Egg Hunt and Halloween Parade.
PERFORMANCE MEASURES
Actual Actual Projected Projected
Performance Indicators 2001/2002 2002/2003 2003/2004 2004/2005
Right-of-way Mowing 150 Miles 150 Miles N/A N/A
Large Park Areas 46 Acres 46 Acres 69 Acres 89 Acres
Sports Complex 14 Acres 14 Acres 14 Acres 14 Acres
City Grounds 7 Acres 7 Acres 7 Acres 7 Acres
Medians and Walkways 4 miles 4 miles 5 miles 5 miles
Ditch Mowing 50 miles 50 miles N/A N/A
133
]CITY OF SEBASTIAN, FLORIDA 2004/2005 ANNUAL BUDGET[
PROGRAM BUDGET DESCRIPTION FOR THE PARKS AND RECREATION DIVISION
STAFFING NATURE OF ACTIVITY
03-04 04-05
65.00°/. 70.00% Parks - Mow, weed, and edge 50 acres of park land and 9 park locations. Remove trash at all
,arks to maintain maximum cleanliness. Fertilization and chemical control of weeds and insects.
5.00°/, 5.00°/, Active Recreation - Provide fitness gymnastic, yoga and tee kwon do programs at the Communit
Center.
5.00~ 2.50%' Playgrounds - Repair and maintain equipment at 3 playground areas.
15.00%1 16.00% Ballfields - Fertilization and Pest Control, drag, rake, mow, remove trash, and maintain facilitie!
at 8 organized-play fields to maintain a safe area of play.
5.00% 5.00% Landscanin~ - Trimming, removal, and replacement of ~rees, plants and sod on all Cit3
properties.
5.00%! 1.50% ;tructural Repairs and Irrigation - Maintain, repair and/or replace buildings, stmctnres ant
irri~,ation systems.
100.00~ 100.00%
PARKS AND RECREATION DIVISION BUDGET SUMMARY
The Fiscal Year 2004-2005 adopted budget for Parks & Recreation is $936,369. This compares to the 2003-04
projected expenditures of $756,793, a increase of S179,576 or 23.7%.
Amended Projected Adopted
FY 01-02 FY 02-03 FY 03-04 FY 03-04 FY 04-05
Actual Actual Budget Expenditures Budget Difference
Personal Services $ 436,002 $ 481,921 $ 607,027 $ 607,027 $ 731,756 $ 124,729
Operating Expenses 144,479 147,914 114,693 123,330 124,963 1,633
Capital Outlay 33,025 42,344 26,436 26,436 79,650 53,214
Total $ 613,506 $ 672,179 $ 748,156 $ 756,793 $ 936,369 $ 179,576
Fiscal Year 04-05 Adopted Budget:
Major Current Level Changes from
Fiscal Year 2003-04 Projected Expenditures Difference
1. Personal Services - Increase mainly due to an estimated 24% increase in health insurance premiums,
an addition of two (2) full-time Maintenance Worker I positions, a 5.5% annual increase for CWA
employees per CWA Union Contract and exempt employees per Management Benefit Package, and an
increase in deferred compensation and worker's compensation premiums which are wage driven. $ 124,729
2. Operating Expenses - Net increase results from new budget line items for special events which
include Easter celebration and Halloween Parade as well as increase in park facilities and ground
maintenance costs. $ 1,633
3. Capital Outlay - Increase due to mowers for additional parks as well as capital repairs for various
parks.. $ 53,214
134
PERSONAL SERVICES SCHEDULE
PARKS AND RECREATION DIVISION
F/T/E
PAY POSITION YEARS
POSITION RANGE GRADE 02-03 03-04 04-05
Parks Superintendent 39,732/71,760 35E 1.00 1.00 1.00
Parks Supervisor 27,915/50,418 25 1.00 1.00 1.00
Foreman 25,274/45,648 20 2.00 2.00 2.00
Maintenance Worker II 21,396/38,644 16 4.00 4.00 3.00
Maintenance Worker I 20,131/36,358 14 3.00 4.00 5.00
Recreation Supervisor 19,557/35,322 13 1.00 1.00 1.00
kate Park Attendants~° 3.00 3.00 3.00
ecreation Aids°> 1.50 1.50 1.50
Maintenance Worker I NEW POSITION 0.00 0.00 2.00
Projected Proposed
Expense Budget
FY 03-04 04-05
$ 43,325 $ 45,600
34,325 36,100
58,250 60,800
79,248 84,000
104,523 112,000
26,725 28,500
27,000 26,000
11,500 11,000
N/A 40,500
16.50 17.50 19.50
TOTAL SALARIES $ 384,896 $ 444,500
Overtime 6,000 6,000
FICA Taxes 29,904 34,563
Clothing Allowance 1,000 1,300
Deferred Compensatinn 31,716 37,332
Group Health Insurance Premium 78,520 112,380
Dependant Health Ins Premium 16,859 25,616
Employee Assistance Program 300 346
Worker's Comp Insurance 57,832 69,719
TotalPersonalServices $ 607,027 $ 731,756
(1) Position years represents full time equivalent positions. For Recreation Aides, 1.50 equals three temporary
parMime positions, or 1.50 full time equivalent positions. For Skate Park Attendants, 3.00 equals six temporar],
part-time positions.
CAPITAL OUTLAY SCHEDULE
PARKS AND RECREATION DMSION
Priority
Number Description
1 Pickup Truck
(Funded by DST)
2 Mowers fi~r new parks
(Funded by DST)
3 Athletic Mower
(Funded by DST)
4 Backstops (4)
5 Skate Park Repair
6 Fencing Repair
7 New Bleachers RVP
8 Computer
9 lnfield Drag Machine
10 Azine Ter. Park Development
11 Bleachers BSSC
$
EXPENDITURES PER FISCAL YEAR
2004-05 2005-06 2006-07 2007-08 2008-09 TOTAL
$ 13,000 $ - $ 30,000 $ - $ $ 43,000
7,000 18,000 40,000 65,000
25,000 25,000
18,000
8,000
7,500
1,150
16,000
10,000
15,000
12,500
79,650 $ 71,500 $ 70,000 $ $
16,000
18,000
8,000
7,500
1,150
10,000
15,000
12,500
$ 221,150
135
[CITY OF SEBASTIAN, FLORIDA 2004/2005 ANNUAL BUDGET[
PARKS AND RECREATION DIVISION
Code: 010057
Account
Number Description
PERSONAL SERVICES
511200 Regular Salaries
511300 Temporary Salaries
511400 Overtime
512100 FICA Taxes
512215 Clothing Allowance
512225 Deferred Compensation
;12301 Group Health Insurance Premium
;12305 Dependant Health Ins Premium
;12309 Employee Assistance Program
512400 Worker's Comp Insurance
rOTAL PERSONAL SERVICES
OPERATING EXPENDITURES
533400 Other Contractual Services
533425 Contract Mowing Services
533430 Port-O-Let Services
534000 Travel and Per Diem
534101 Telephone
534105 Cellular Telephone
534110 Internet Services
534120 Postage
534130 Express Mail Charges
534310 Electric
534320 Water/Sewer
534380 Trash Pickup/Hauling, Etc.
534420 Equipment Leases
534620 R & M-Vehicles
534630 R & M-Office Equipment
534640 R & M-Operating Equipment
534650 R & M-Radio
534680 R & M - Irrigation Systems
534681 R & M - Fencing
534685 R & M - Grounds Maintenance
534686 R & M - Parks Facilities
534700 Pr'mting and Binding
534830 Special Event Expense
535200 Departmental Supplies
535220 Cleaning Supplies
535221 Fertilizer/Chemical Supplies
535230 Small Tools and Equipment
535260 Gas and Oil
535270 Uniforms and Shoes
535275 Safety Equipment
535410 Dues and Memberships
535420 Books and Publications
535450 Training and Education
TOTAL OPERATING EXPENDITURES
CAPITAL OUTLAY
606400 Vehicles and Equipment
TOTAL CAPITAL OUTLAY
TOTAL PARKS AND RECREATION DIVISION
FY 01/02
Actual
318,567
0
7,423
23,718
1,000
26,076
45,597
13,369
252
0
436,002
586
32,854
301
527
2,176
720
0
0
0
28,590
1,955
3,291
531
1,947
0
19,815
649
3,718
1,611
10,174
9,186
0
0
772
162
7,908
1,686
11,616
2,970
0
388
177
169
144,479
33,025
33,025
613,506
FY 02/03
Actual
328,938
0
10,337
25,177
1,175
25,814
47,661
8,898
267
33,654
481,921
6,597
3,075
0
1,245
6,852
1,904
0
9O
19
32,078
1,849
2,867
199
2,351
0
11,609
451
2,642
29
18,251
9,516
676
0
4,470
478
8,906
14,639
10,701
4,349
551
403
140
977
147,914
42,344
42,344
672,179
FY 03/04
Budget
384,896
0
6,000
29,904
1,000
31,716
78,520
16,859
300
57,832
607,027
3,000
2,183
0
1,000
4,200
1,380
75
0
0
34,866
2,520
1,000
300
2,000
131
10,000
500
2,500
800
8,470
10,198
4O0
0
3,000
800
6,700
2,000
9,000
6,100
700
370
0
500
114,693
26,436
26,436
748,156
Actual
to
03/31/04
175,098
0
3,736
13,082
1,000
14,216
36,718
8,630
144
43,347
295,971
1,401
1,i77
0
1,030
2,476
849
38
66
0
20,324
1,076
983
260
1,439
0
6,463
94
54O
15
7,763
8,264
31
0
2,305
0
4,529
1,932
4,666
3,263
0
260
27
693
71,964
1,836
1,836
369,771
FY03/04
Proiected
384,896
0
6,000
29,904
1,000
31,716
78,520
16,859
300
57,832
607,027
3,000
3,000
0
1,500
4,952
2,760
75
0
0
34,866
2,152
1,966
520
2,878
0
12,926
400
1,080
400
9,000
11,000
200
0
3,000
400
6,700
3,000
9,332
6,526
500
370
27
800
123,330
26,436
26,436
756,793
FY04/05
Adopted
Budget
407,500
37,000
6,000
34,563
1,300
37,332
112,380
25,616
346
69,719
731,756
3,000
0
0
1,318
5,000
2,800
75
0
0
40,000
3,000
2,000
500
2,000
0
10,000
400
1,500
0
9,000
11,000
200
2,000
1,000
400
8,000
3,000
10,000
7,000
5O0
370
0
90O
124,963
79,650
79,650
936,369
136
lC!WY OF sEB STIANi FLoRIDA' 0°4/2005 B DG q
PUBLIC WORKS DEPARTMENT
CEMETERY DIVISION
The Cemetery Division is responsible for the maintenance, upkeep, and beautification of the Sebastian Cemetery that
encompasses 9.34 acres of grass, trees, and hedges that are under a perpetual care clause purchased along with burial
spaces by Sebastian residents. The staff is responsible for the location of burial sites for sales, internment, assistance
in locating burial spaces of family members, friends, and staff from funeral homes and monument companies.
Responsibilities also include record administration and adhering to ordinances, rules and regulations.
FISCAL YEAR 2004 ACCOMPLISHMENTS
In the process of updating and compiling Cemetery information to software for records (on-going)
Maintained and cared for the Cemetery (on-going).
Completed purchase of new truck.
FISCAL YEAR 2005 GOALS AND OBJECTIVES
Continue to maintain and care for the Cemetery to meet the needs for the Sebastian residents.
Continue updating Cemetery information system.
PERFORMANCE MEASURES
Actual Actual Projected Projected
Performance Indicators 2001/2002 2002/2003 2003/2004 2004/2005
Cremains, including niches 22 29 35 30
Burials 52 43 39 44
Operating cost per burial $169 $264 $353 $322
Acres of property maintained 9.34 9.34 9.34 9.34
Operating cots per acre maintained $5,645 $7,301 $8,854 $9,087
PROGRAM BUDGET DESCRIPTION FOR THE CEMETERY DIVISION
STAFFING N,4 TURE OF .4 CT1V1TY
03/04 04/05
60.00% 60.00% Cemetery Ground Maintenance - Maintain 9.34 acres of grom~ds through improved schedulin
~f mowing, trimming, and general cleanup. Assist with sales and locations of burial spaces ant
assist citizens and visitors in locating burial spaces of family members and friends. Removal ant
Wimming of unsightly trees to enhance appearance and increase safety. Continue to appl3
:hemicals and fertilizer to improve the overall appearance of the Cemetery. Perforrt
beautification proiects such as planting trees and bushes to enhance appearance.
10.00% 10.00% Public Relations - Assist with sales and locations of burial spaces and assist citizens and visiton
in locating burial spaces of family members and friends.
20.00% 20.00% Administration - Assist in record keeping~ bills processing~ sales and products.
10.00% 10.00% Burials - Markings for gravediggers, policing area for ants~ checking flowers and parking cars.
100.00% 100.00%
137
ICiTY OF SEBASTIAN, FLORIDA 2004/2005 ANNUAL BUDGET[
CEMETERY DIVISION BUDGET SUMMARY
The Fiscal Year 2004-2005 adopted budget for the Cemetery is $143,390, This compares to the 2003-04 projectec
expenditures of $137,190, an increase of $6,200 or 4.5 %.
Amended Projected Adopted
FY 01/02 FY 02/03 FY 03/04 FY 03/04 FY 04-05
Actual Actual Budget Expenditures Budget Difference
$ 72,577 $ 94,829 $ 104,698 $ 104,398 $ 122,014 $ 17,616
15,289 17,761 16,412 16,292 18,376 2,084
1,060 16,500 16,500 3,000 (13,500~
$ 87,866 $ 113,650 $ 137,610 $ 137,190 $ 143,390 $ 6,200
Personal Services
Operating Expenses
Capital Outlay
total
Fiscal Year 04-05 Adopted Budget:
Major Current Level Changes from
Fiscal Year 2003-04 Projected Expenditures Difference
1. Personal Services - Increase mainly due to an estimated 24% increase in health insurance
premiums, a 5.5% annual increase for CWA employees per CWA Union Contract, and an increase in
deferred compensation and worker's compensation premiums which are wage driven. $ 17,616
2. Operating Expenses - Net increase results from Cemetery marker maintenance. $ 2,084
04. $ (13,5001
PERSONAL SERVICES SCHEDULE
CEMETERY DIVISION
PAY
POSITIO~N RANGE GRADE
Cemetery Supervisor 27,915/50,418 25
Maintenance Worker I 20,131/36,358 14
F/T/E Projected Adopted
POSITION YEARS Expense Budget
02-03 03-04 04-05 FY 03-04 FY 04-05
1.00 1.00 1.00 $ 42,625 $ 46,000
1.00 1.00 1.00 27,125 29,000
2.00 2.00 2.00
TOTAL SALARIES $ 69,750 $ 75,000
Overtime 879 900
FICA Taxes 5,399 5,822
Clothing Allowance 200 200
Deferred Compensation 6,352 6,849
Group Health Insurance Premium 10,274 15,608
Dependant Health Ins Premium 3,325 5,137
Employee Assistance Program 46 46
Worker's Comp Insurance 8,173 12,452
'lotalPersonalServlces $ 104,3915 ~ 122,014
138
IcITYOF SEBASTIAN, FLORIDA"'II 2004/2005 ANNUAL BUDGETI
?APITAL OUTLAY SCHEDULE
',EMETERY DIVISION
Priority
Number Description
1 Sidewalk
2 Benches
3 Brick Wall
4 Mower
EXPENDITURES PER FISCAL YEAR
2004-05 2005-06 2006-07
$ 3,000 $ $
3,850
$ 3,000 $ 3,850$
2007-08 2008-09 TOTAL
$ $ $3,ooo
3,850
20,000 20,000
15,000 15,000
$ 20,000 $ 15,000 $ 41,850
139
CEMETERY DIVISION
Code: 010059
kccount
Number Description
PERSONAL SERVICES
511200 Regular Salaries
511400 Overtime
512100 FICA Taxes
512215 Clothing Allowance
512225 Deferred Compensation
512301 Group Health Insurance Premium
512305 Dependant Health Ins Premium
512309 Employee Assistance Program
512400 Worker's Comp Insurance
TOTAL PERSONAL SERVICES
OPERATING EXPENDITURES
534101 Telephone
534110 Interact Access
534310 Electric
534420 Equipment Leases
534610 R & M - Buildings
534620 R& M-Vehicles
534630 R & M - Office Equipment
534640 R & M-Operating Equipment
534650 R& M-Radio
534685 R & M - Grounds Maintenance
535200 Departmental Supplies
535210 Computer Supplies
535220 Cleaning Supplies
535230 Small Tools and Equipment
535260 Gas and Oil
535270 Uniforms and Shoes
535275 Safety Equipment
535410 Dues and Memberships
535420 Books aa~d Publications
TOTAL OPERATING EXPENDITURES
CAPITAL OUTLAY
606400 Vehicles and Equipment
TOTAL CAPITAL OUTLAY
TOTAL CEMETERY DIVISION
FY 01/02 FY 02/03
Actual Actual
54,430 64,652
1,499 768
4,172 4,783
200 200
4,736 5,888
6,345 8,831
1,151 2,892
44 46
0 6,769
72,577 94,829
607 762
0 1,058
1,598 1,433
0 98
5 428
311 504
21 0
1,928 2,274
0 0
5,802 3,990
1,966 3,507
236 143
223 287
881 1,363
908 865
603 698
0 124
195 195
5 32
15,289 17,761
0 1,060
0 1,060
87,866 113,650
FY 03/04
Budget
69,750
1,179
5,399
200
6,352
10,274
3,325
46
8,173
104,698
775
1,520
1,785
170
100
2OO
0
2,331
85
3,314
3,058
195
150
760
875
738
161
195
0
16,412
16,500
16,500
137,610
Actual
to
3/31/04
33,093
597
2,426
200
3,010
6,328
2,071
23
6,126
53,874
495
325
778
0
0
52
0
1,592
0
1,353
1,817
59
65
214
421
277
0
195
0
7,643
0
0
61,517
FY 03/04
Projected
69,750
879
5,399
200
6,352
10,274
3,325
46
8,173
104,398
775
700
1,785
170
250
200
100
2,331
285
3,314
3,058
250
250
796
875
738
200
195
20
16,292
16,500
16,500
137,190
FY 04/05
Adopted
Budget
75,000
900
5,822
200
6,849
15,608
5,137
46
12,452
122,014
800
700
2,150
0
100
200
100
2,300
285
5,500
3,128
100
100
820
1,000
798
100
195
0
18,376
3,000
3,000
143,390
140
CiTY SEBXS ix 6mDX 2°0412°05 N AL BUDGE
GROWTH MANAGEMENT DEPARTMENT
Thc Growth Management Department provides services to the community by providing information, guidance, and
interpretation in regard to development regulations and implements policy for a variety of growth management issues.
FISCAL YEAR 2004 ACCOMPLISHMENTS
Processed multiple annexation requests supporting positive economic expansion of the City.
Completed multiple land use/zoning amendments permitting high quality residential growth.
Updated citywide land use map governing residential density and commercial/industrial development with the
City.
Provided coordinated review of site development plans, subdivisions, PUD's, variances, annexations and plats.
Provided timely and professional response to citizen inquiries.
Continued implementation of the Community Redevelopment Agency District Master Plan.
Reviewed, presented and implemented revised Comprehensive Development Plan.
Implemented Technical Review ConUmttee for more thorough and professional review of development orders.
FISCAL YEAR 2005 GOALS AND OBJECTIVES
Streamline development review process.
Continue to coordinate review of development orders via the Technical Review Committee's assistance.
Actively promote and implement the Community Redevelopment District Master Plan.
Strive to continually improve quality of customer service to residents and applicants alike.
Promote fiscally responsible economic development through continued positive growth.
Actively support the City's marketing efforts for airport and corporate/business development.
PERFORMANCE MEASURES
Actual Actual Projected Projected
Performance Indicators 2001/2002 2002/2003 2003/3004 2004/3005
l'otal major & minor site plan reviews 18 16 30 26
Total administrative approvals 285 305 325 340
Preliminary/final plat approvals 8 6 l0 11
Application requests processed 90 88 100 130
Total inquiries handled 6,250 6,400 6,500 7,500
Single family residence reviews 90 96 100 110
Total permits (temporary) issued 35 36 40 24
DixSsion of a single lot 14 6 8 6
Land use and zoning change requests 3 2 8 6
Annexation Requests 2 1 4 8
Flood Zone Deterrmnations 75 65 100 125
;ite Plan inspections 0 0 0 16
Subdivision inspections 0 0 0 8
141
]CITY OF SEBASTIAN, FLORIDA 2004/2005 ANNUAL BUDGET[
PROGRAM BUDGET DESCRIPTION FOR TIlE GROWTH MANAGEMENT DEPARTMENT
STAFFING NATURE OF A CT1V1TY
03/04 04/05
25.00% 25.00% Public Assistance - Provide zoning and other regulatory information to the public and work wiff
the public to assure that development is of the highest quality and that all development propnsab
are consistent with City Regulations.
20.00% 20.00% Informal Site Plans/Commercial Variances - Work with citizen groups to provide public inpw
and recommendation to the City Council. These include the Planning and Zoning Board an~
other committees and taskforce groups that may be required from time to time. Implement polic3
issues that Council has recommended or mandated.
35.00% 35.00% Comprehensive Planning - Manage, interpret, evaluate, update, and implement the
Comprehensive Plan and other land use, development and preservation plans for the City.
5.00% 5.005 General Administrative - Research various miscellaneous topics and gather information fo~
other agencies and/or other departments.
10.00% 10.00% Economic Development Provide proper direction and guidance for continued
positive/contxolled economic growth.
5.00% 5.00% Code Administration - Provide proper guidance and direction to enforce the intent of all
applicable City codes, including providing zoning reviews and evaluations for the Buildingin~
Department. These activities include commercial zoning clearance, accessory structure reveiw.
flood zone interpretations, elevation certificate review, subdivision development evaluations.
address assienments, and misc. reviews.
100.00% 100.00%
GROWTH MANAGEMENT DEPARTMENT BUDGET SUMMARY
Fhe Fiscal Year 2004-2005 adopted budget for Growth Management is $256,829. This compares to the 2003
)4 projected expenditures of $236,795, an increase of $20,034 or 8.5%.
Amended Projected Adopted
FY 01-02 FY 02-03 FY 03-04 FY 03-04 FY 04-05
Actual Actual Budget Expenditures Budget Difference
?ersonalServices $ 173,097 $ 189,152 $ 217,500 $ 217,500 $ 237,587 $ 20,087
3perating Expenses 45,177 18,684 17,970 19,295 19,242 (53)
2apital Outlay 1,515
rotal $ 218,274 $ 209,351 $ 235,470 $ 236,795 $ 256,829 $ 20,034
Fiscal Year 04-05 Adopted Budget:
Major Current Level Changes from
>.003-04 Projected Expenditures: Difference
· Personal Services - Increase mainly due to an estimated 24% increase in health insurance
remiums, a 5.5% increase for CWA employees per the CWA Union Contract and exempt
mployees per Management Benefit Package, and an increase in deferred compensation and
0yorker's compensation premiums which are wage driven. $ 20,087
L Operating Expenses - Net decrease results from a reduction in travel expenditures and
;mall tools and equipment, offset by an increase in printing and binding for comprehensive
tevelopment plans. $ (53)
L Capital Outlay - No forecasted capital outlay for FY 2004-05. $
142
PERSONAL SERVICES SCHEDULE
GROWTH MANAGEMENT DEPARTMENT
POSITION
Growth Management Director
Growth Management Manager
Zoning Technician
Clerical Assistant I
Adminstrative Secretary
F/T/E
PAY POSITION YEARS
RANGE GRADE 02-03 03-04 04-05
55,579/100,381 83E 1.00 1.00 1.00 $
36,734/66,346 33E 1.00 1.00 1.00
26,291/47,485 23 1.00 1.00 1.00
19,557/35,322 13 1.00 1.00 0.00
24,070/43,474 20 0.00 0.00 1.00
Projected Adopted
Expense Budget
FY 03-04 FY 04-05
59,300 $ 62,600
47,924 51,400
28,625 30,000
21,000
23,500
4.00 4.00 4.00
TOTAL SALARIES
Overtime
FICA Taxes
Deferred Compensation
Group Health Insurance Premium
Dependant Health Ins Premium
Employee Assistance Program
Worker's Comp Insurance
Total Personal Services
$ 156,849 $ 167,500
750 750
12,037 12,871
14,162 15,143
25,620 31,530
6,601 8,185
92 92
1,389 1,516
$ 217,500 $ 237,587
CAPITAL OUTLAY SCHEDULE
GROWTH MANAGEMENT DEPARTMENT
Priority EXPENDITURES PER FISCAL YEAR
Number Description 2004-05 2005-06 2006-07 2007-08 2008-09 TOTAL
1 Personal Computer $ - $ 3,620 $ 1,500 $ 2,500 $ $ 7,620
2 Vehicle 13,500 13,500
$ - $ 3,620 $ 15,000 $ 2,500 $ $ 21,120
143
]ciTY OF SEBAS; i[AN FL0mi)A 2004/200S ANNi AL su0a il
GROWTH MANAGEMENT DEPARTMENT
Code: 010080
Actual FY 04/05
Account FY 01/02 FY 02/03 ]FY 03/04 to FY 03/04 Adopted
Number Description _Actual Actual Budget 3/31/04 Proiected Budget
PERSONAL SERVICES
511200 Regular Salaries 129,116 143,111 156,849 73,356 156,849 167,500
511400 Overtime 2,028 611 750 215 750 750
:12100 FICA Taxes 9,357 10,440 12,037 5,274 12,037 12,871
512225 Deferred Compensation 11,696 12,674 14,162 6,599 14,162 15,143
:12301 Group Health Insurance Premium 15,457 16,568 25,620 12,677 25,620 31,530
512305 Dependant Health Ins Premium 5,359 4,818 6,601 3,301 6,601 8,185
512309 Employee Assistance Program 84 90 92 46 92 92
512400 Worker's Comp Insurance 0 840 1,389 1,041 1,389 1,516
I'OTAL PERSONAL SERVICES 173,097 189,152 217,500 102,508 217,500 237,587
OPERATING EXPENDITURES
533120 Consultants 23,900 0 0 0 0 0
533480 Temporary Employment Services 4,979 0 0 0 0 0
534000 Travel and Per Diem 2,491 2,269 2,500 537 2,500 1,615
534101 Telephone 357 150 700 418 700 725
534105 Cellular Telephone 0 563 750 544 650 650
534110 Internet Services 0 0 100 51 100 110
:34120 Postage 1,874 2,811 1,400 1,651 2,800 2,800
534130 Express Mail 85 17 0 0 0 0
534620 R& M-Vehicles 23 47 275 51 100 100
534630 R & M-Office Equipment 1,523 1,600 1,763 600 1,000 1,200
534700 Printing and Binding 0 598 0 173 340 1,500
534910 Clerk of Court Filing Fees 20 0 200 0 0 100
534920 Legal Ads 2,826 5,907 3,000 2,687 5,200 4,800
535200 Departmental Supplies 2,764 2,236 2,000 1,091 2,000 2,100
535210 Computer Supplies 1,793 489 1,582 563 1,000 1,100
535230 SmallTools and Equipment 182 133 650 0 300 200
535260 Gas and Oil 182 212 200 76 150 200
:35410 Dues and Memberships 221 158 350 355 355 600
535420 Books and Publications 267 354 500 0 100 200
535450 Training and Education 1,690 1,140 2,000 25 2,000 1,242
tOTAL OPERATING EXPENDITURES 45,177 18,684 17,970 8,821 19,295 19,242
CAPITAL OUTLAY
fi06400 Vehicles and Equipment 0 1,515 0 0 0 0
YOTAL CAPITAL OUTLAY 0 · 1,515 0 0 0 0
YOTAL GROWTH MANAGEMENT 218,274 209,351 235,470 111,328 236,795 256,829
144
BUILDING DEPARTMENT
The Building Department provides issuance of building, land cleating, grubbing and tree removal permits, processing
and posting inspections, issuance of certificates of occupancies and notice of completion certificates, accepts impact,
traffic impact and solid waste fees for the county, plans review, inspections, testing of contractors for the City and
County, issues contractor licenses, updates contractor files daily, attends construction board meetings and transcribes
meeting.
FISCAL YEAR 2004 ACCOMPLISHMENTS
Issued substantial increased residential and commercial permits.
FISCAL YEAR 2005 GOALS AND OBJECTIVES
Stream line the permitting, filing and record keeping processes in order to better serve developers, contractors,
and the public at large.
Seek out computer enhancements to increase ability to retrieve and share information efficiently.
Provide opportunities for continuing education for plan reviewers and inspectors in preparation for the
upcoming code changes in the 2004 Florida Building Code, which is adopting the International Code as the
base code. The code change tentatively takes effect on January l, 2005.
Continue our strive to keep pace with the ever increasing amount ofinspections, plan reviews and permits
issued, due to the development of newly annexed areas within the city.
PERFORMANCE MEASURES
Actual Actual Projected Projected
Performance Indicators 2001/2002 2002/2003 2003/2004 2004/2005
Residential permits issued 340 N/A 450 550
Commercial permits issued 11 N/A 12 12
Other permits issued 12 N/A 3,300 4,000
Total number o f inspections 10,367 12,431 9,700 12,000
Total number of reinspecfions 1,370 678 900 1,000
Number of contractor licenshag requests 1,500 1,500 1,500 1,500
Number of tests g/yen 50 129 100 200
Number of Professional licenses processed 400 300 300 400
145
PROGRAM BUDGET DESCRIPTION FOR THE BUILDING DEPARTMENT
STAFFING NATURE OF ACTIVITY
03/04 04/05
5.00% 5.00G Administration - The Director enforces all SBCCI, Sebastian City and Land Development Code!
related to construction. Courtesy inspections are done as well as inspecting and issuing lanr
:tearing and tree removal permits. Approval of all department expenditures and preparing thl
30.00% 30.00~ Perraittine - Accepting permits with fees, issuing permits, scheduling and posting of inspections
closing out permits when completed, issuing the certificate of occupancy, and answering question!
concerning building permits.
27.50% 27.50G Plan Review - The reviewing of all building plans for code approval, including structural
electrical, plumbing and mechanical. Also reviews all zoning on residential building applications.
27.50% 27.50G Buildine and Alteration Insnection - On-site inspections for commercial and residentia
including structural, electrical, plumbing, and mechanical, as well as answer code book question!
for builders and general public.
10.00% 10.00% Contractor Licensing - Issuance of all contractor licenses on a daily basis, accept applications to
go before the Construction Board for testing approval, accept and approve in-house applications
for licensing of non-tested trades, letters of reciprocity and grandfathering from Indian River
County and check permit applications for properly licensed and up to date contractors.
100.00% 100.00%
BUILDING DEPARTMENT BUDGET SUMMARY
q?ne Fiscal Year 2004-2005 adopted budget for the Building Department is $561,825. This con. ares to the
~.003-04 projected expenditures of $496,705, an increase of $65,120 or 13.1%.
Amended Projected Adopted
FY 01-02 FY 02-03 FY 03-04 FY 03-04 FY 04-05
Actual Actual Budget Expenditures Budget Difference
?exsonal Services $ 297,869 $ 386,922 $ 476,062 $ 476,062 $ 535,625 $ 59,563
Dperating Expenses 26,248 22,015 24,106 20,643 24,500 3,857
2apital Outlay 19,815 1,700 1,700
total $ 343,932 $ 408,937 $ 500,168 $ 496,705 $ 561,825 $ 65,120
Fiscal Year 04-05 Adopted Budget:
~tajor Cra:rent Level Changes from
.>003-1M Projected Expenditures: Difference
t. Personal Services - Increase rrainly due to an estimated 24% increase in health msurence
xemiurm, a 5.5% increase CWA employees per C~VA Union Contxact and exempt employees
>er Management Benefit Package, and an increase in deferred compensation and worker's
:ompensation premiums ~vhich are wage drive~. $
L Operating Expenses - Net increase results from new copier tmchine, departmental supplies
md training and education. $
Capital Outlay - Increase due to a new laptop computer needed for new Building Inspector I $
59,563
3,857
1,700
146
PERSONAL SERVICES SCHEDULE
BUILDING DEPARTMENT
PAY
POSITION RANGE GRADE
Building Official 51,386/92,808 81E
Chief Inspector 36,734/66,346 33E
Plans Examiner 36,734/66,346 33E
Building Inspector II 28,775/51,970 26
Building Inspector I 26,921/47,485 23
Administrative Assistant 24,071/43,474 20
Administrative Secretary 22,661/40,929 18
Clerical Assistant II 20,704,37,395 15
F/T/E Projected Adopted
POSITION YEARS Expense Budget
02-03 03-04 04-05 FY 03-04 FY 04-05
1.00 1.00 1.00 $ 66,700 $ 70,400
1.00 1.00 1.00 43,724 49,000
0.00 1.00 1.00 28,000 47,000
1.00 1.00 1.00 40,846 33,000
1.00 1.00 1.00 29,500 31,200
1.00 1.00 1.00 36,126 38,000
1.00 1.00 1.00 31,625 35,000
1.00 1.00 1.00 28,725 31,000
7.00 8.00 8.00
TOTAL SALARIES
Overtime
FICA Taxes
Clothing Allowance
Deferred Compensation
Group Health Insurance Premium
Dependant Health Ins Premium
Employee Assistance Program
Worker's Comp Insurance
Total Personal Services
$ 305,246 $ 334,600
I8,500 18,500
24,724 27,027
400 200
28,008 31,797
47,942 62,634
7,658 9,496
176 184
43,408 51,187
$ 476,062 $ 535,625
CAPITAL OUTLAY SCHEDULE
BUILDING DEPARTMENT
Priority
Number Description
I Laptop Computers
2 Small Pickup Track
3 Large Pickup Truck
EXPENDITURES PER FISCAL YEAR
2004-05 2005-06
$ 1,700 $ 6,240
2006-07 2007-08 2008-09 TOTAL
$ $ $ $ 7,94O
13,060 13,060
17,800 17,800
$ 1,700 $ 6,240 $ 30,860 $ $ $ 38,800
147
BUILDING DEPARTMENT
Code: 010085
Account
Number Description
PERSONAL SERVICES
511200 Regular Salaries
511400 Overtime
512100 FICA Taxes
512215 Clothing Allowance
512225 Deferred Compensation
512301 Group Health Insurance Premium
512305 Dependant Health Ins Premium
512309 Employee Assistance Program
512400 Worker's Comp Insurance
TOTAL PERSONAL SERVICES
OPERATING EXPENDITURES
533400 Other Contractual Services
534000 Travel and Per Diem
534101 Telephone
534105 Cellular Telephone
534110 Intemet Services
534120 Postage
534130 Express Mail
534620 R&M-Vehicles
534630 R & M - Office Equipment
534910 ClerkofCourt FilingFees
535200 Departmental Supplies
535210 Computer Supplies
535230 Small Tools and Equipment
535260 Gas and Oil
535275 Safety Equpment
535410 Dues and Memberships
535420 Books and Publications
535450 Training and Education
TOTAL OPERATING EXPENSES
CAPITAL OUTLAY
606400 Vehicles and Equipment
TOTAL CAPITAL OUTLAY
TOTAL BUILDING DEPARTMENT
FY 01/02 FY 02/03
Actual Actual
224,024 261,862
4,739 23,401
17,040 21,164
200 200
20,341 25,440
26,982 30,946
4,391 5,508
152 161
0 18,240
297,869 386,922
7,800 0
386 1,532
316 123
3,479 3,364
0 0
1,314 2,114
20 0
336 1,200
2,022 2,240
0 0
4,798 5,030
2,028 480
1,178 755
2,042 2,907
0 0
119 40
179 123
231 2,107
26,248 22,015
19,815 0
19,815 0
343,932 408,937
FY 03/04
Budget
305,246
18,500
24,724
400
28,008
47,942
7,658
176
43,408
476,062
0
1,124
1,500
3,720
2O0
1,696
100
6O0
2,424
150
4,500
2,482
1,000
2,500
500
400
260
950
24,106
0
0
500,168
Actual
to
03/31/04
133,331
17,741
11,148
200
13,220
22,201
3,829
81
32,535
234~86
0
(44)
898
1,097
102
278
0
363
925
11
1,865
583
143
1,574
0
100
51
225
8,171
0
0
242,457
FY 03/04
Proiected
305,246
18,500
24,724
40O
28,008
47,942
7,658
176
43,408
476,062
0
1,124
1,500
2,800
175
1,362
100
700
1,312
139
3,800
1,898
900
3,100
500
300
208
725
20~43
0
0
496,705
FY 04/05
Adopted
Budget
334,600
18,500
27,027
2OO
31,797
62,634
9,496
184
51,187
535,625
0
750
1,800
3,000
2OO
1,600
100
9OO
2,500
150
5,000
2,000
1,000
3,500
50O
400
2OO
900
24,500
1,700
1,700
561,825
148
GENERAL FUND - NON-DEPARTMENTAL
This budget account includes costs not related to specific departmental service objectives or programs. Funding is
specifically provided for General Liability hasurance, Florida League of Cities membership, and a contingency account
for unanticipated expenditures.
The largest category of expenditures in this budget is for payments for insurance, utilities and telephone service.
NON-DEPARTMENTAL BUDGET SUMMARY
Yhe Fiscal Year 2004-2005 adopted budget for Non-departmental is $853,597. This compares to the 2003-04 projected
~xpenditures of $634,967, an increase of $218,630 or 34.4%.
Personal Services
Dperating Expenses
Debt Service
3rants and Aids
Non-Operating
total
Amended Projected Adopted
FY 01-02 FY 02-03 FY 03-04 FY 03-04 FY 04-05
Actual Actual Budget Expenditures Budget Difference
$ 239,543 $ 26,128 $ 5,000 $ 10,377 $ 49,381 $ 39,004
422,655 423,820 521,225 620,590 634,216 13,626
35,855
15,000 200 4,000 4,000 (4,000)
100,000 284,000 170,000 170,000
$ 813,053 $ 734,148 $ 530,225 $ 634,967 $ 853,597 $ 218,630
Fiscal Year 04-05 Adopted Budget:
Major Current Level Changes from
Fiscal Year 2003-04 Projected Expenditures: Difference
1. Personal Services - Increase mainly due to projected increases for Charter Officers as well as projected
~afety incentive expenditures. $ 39,004
Operating Expenses - Increase due to insurance premium projection~ $ 13,626
Debt Service - No change - no debt service currently paid for from the General fund. $
Grants and Aids - Due to reduction in grants and aids. $ (4,000)
Non-Operating - Increase due to a policy mandated contingency. $ 170,000
149
NON-DEPARTMENTAL
Code: 010099
Account
Number Description
PERSONAL SERVICES
511200 Regular Salaries
512400 Workers Comp Insurance
512500 Unemployment
tOTAL PERSONAL SERVICES
OPERATING EXPENDITURES
533100 ProfessionaI Services
533120 Consultants
533400 Other Contractual Services
533425 Contract Mowing Services
534101 Telephone
534120 Postage
534310 Electric
534320 Water/Sewer
534500 Insurance
534505 Railroad Crossing Insurance
534700 Printing and Binding
534805 4th &July
534815 Brick Paving
534825 Advertising Expenditures
534830 Special Events Expense
534835 Special Empioyee Events
534944 Supplies-PS Empl Exp Fund
534945 Supplies-General Empl Exp Fund
534959 Cemetery Refunds
534980 PMT-Riverffont Redevelop Fund
534996 Non-Litigation Settlements
534999 General Fund Inventory
535200 Departarentai Supplies
535210 Computer Supplies
535260 Gas and Oil
535410 Dues and Memberships
535420 Books and Publications
535454 PBA Tuition Reimb Plan
535455 CWA Tuition Reimb Plan
535690 Other Human Services
535705 Property Taxes
535710 Non-Ad Valorem Tax
tOTAL OPERATING EXPENSES
DEBT SERVICE
707301 Special Assessment to IRC-Water
tOTAL DEBT SERVICE
GRANTS AND AIDS
708101 IRC Council on Aging
708199 Grants and Aids
I~OTAL GRANTS AND AIDS
NON-OPERATING
309133 Trfr to Transp Impr Fund 330
309145 Trfr to Fund 450 AP
309610 Trfr to Fund 610 MERTF
309901 Contingency
YOTAL NON-OPERATING
YOTAL NON-DEPARTMENTAL
FY 01/02
Actual
0
233,714
5,829
239,543
0
85,394
0
1,580
30,035
4,000
16,096
2,495
121,767
1,565
8,575
18,951
1,560
1,871
2,521
3,033
814
1,976
0
101,625
0
0
1,842
0
5,270
1,521
250
0
0
0
0
9,914
422,655
35,855
35,855
15,000
0
15,000
100,000
0
0
0
100,000
813,053
FY 02/03
Actual
0
17,873
8,254
26,128
3,500
50,103
0
910
19,258
5,834
18,376
2,764
128,165
0
8,911
20,075
3,318
4,586
4,883
2,542
1,719
2,902
0
104,157
0
0
3,829
22,192
0
1,543
0
2,452
0
0
0
11,801
423,820
0
200
200
0
284,000
0
0
284,000
734,148
FY 03/04
Budget
0
0
5,000
5,000
0
154,021
0
1,500
6,938
4,410
19,100
2,514
129,757
19,000
3,058
5,000
5,000
3,000
500
3,000
0
136,122
0
0
3,300
0
0
1,600
250
1,850
460
12,14!
521,225
0
0
0
4,000
4,000
0
0
0
0
0
530,225
Actual
to
03/31/04
0
0
3,069
3,069
1,000
59,600
922
1,235
1,723
2,850
9,769
1,486
93,333
0
4,628
256
645
2,258
2,130
1,613
1,272
1,871
0
136,705
0
0
1,209
0
729
1,664
25O
0
0
0
0
4,012
331,160
0
0
0
0
0
0
0
0
0
0
334,229
FY 03/04
Pro[eeted
0
0
10,377
10,377
1,000
149,541
922
1,850
5,000
5,650
17,875
7,000
229,757
0
8,700
19,000
2,675
5,000
5,000
3,000
1,700
2,500
0
136,705
0
0
4,000
0
0
1,664
25O
0
0
0
0
11,801
620,590
0
4,000
4,000
0
0
0
0
0
634,967
FY 04/05
Adopted
Budget
39,381
0
10,000
49,381
2,500
0
1,000
2,500
15,908
5,600
19,100
4,800
350,000
19,000
3,058
5,000
5,000
3,000
1,100
3,000
0
165,000
0
0
4,000
0
0
1,700
250
1,500
500
12,00i
634,216
170,00
170,000
853,597
150
0F im2iST AN, FLORIDA 2004/2005 ANNUAL BUDGET[
SPECIAL REVENUE FUNDS
Special Revenue Funds are used to account for the proceeds of
revenue sources (other than Major Capital Projects) that are
legally required to be spent for specific purposes. These Special
Revenue Funds include the following:
Community Development Block Grant Fund
Local Option Gas Tax Fund (LOGT)
Discretionary Sales Tax Fund (DST)
Recreation Impact Fee Fund
Stormwater Utility Fund
Law Enforcement Forfeiture Fund
G.R.E.A.T. Program Fund
TOTAL
$ 685,000
762,000
2,265,000
364,500
831,980
10,000
$ 4,918,480
151
[(~iT~/°F SEBASTIAN, FLORIDA 2004/2005 ANNUAL BUDGET~
COMMUNITY DEVELOPMENT BLOCK GRANT
The Community Development Block Grant (CDBG) is a Small Cities Grant ($700,000) for infrastructure
improvements in the Louisiana Avenue area of the City of Sebastian.
COMMUNITY DEVELOPMENT BLOCK GRANT FUND REVENUE
Code: 106010
Actual FY 04/05
Account FY 01/02 FY 02/03 FY 03/04 to FY 03/04 Adopted
Number Description Actual Actual Budget 03/31/2004 Proiected Budget
FEDERAL GRANTS
331501 CDBG Grant 0 0 700,000 0 15,000 685,000
YOTAL FEDERAL GRANTS 0 0 700,000 0 15,000 685,000
YOTAL COMMUNITY DEVELOPMENT
BLOCK GRANT 0 0 700,000 0 15,000 685,000
COMMUNITY DEVELOPMENT BLOCK GRANT FUND EXPENDITURES
Code: 106051
Actual FY 04/05
Account FY 01/02 FY 02/03 FY 03/04 to FY 03/04 Adopted
Number Description Actual Actual Budget 03/31/2004 Proiected Budget
OPERATING EXPENDITURES
533100 Professional Services 0 0 6,900 0 0 6,900
533120 Consultants 0 0 49,000 0 15,000 34,000
533200 Audit Fees 0 0 100 0 0 100
TOTAL OPERATING EXPENDITURES 0 0 56,000 0 15,000 41,000
NON-OPERATING
909133 Trfr to Transp Impr Fund 330 0 0 644,000 0 0 644,000
TOTAL NON-OPERATING 0 0 644,000 0 0 644,000
TOTAL COMMUNITY DEVELOPMENT 0 0 700,000 0 15,000 685,000
BLOCK GRANT
152
LOCAL OPTION GAS TAX
The local option gas tax is a six-cent per gallon tax levied by Indian River County. The tax fimds are
distributed to participating cities within the County on a percentage basis determined by the City's
population and amount of annual transportation-type expenditures. The funds can be used for payment of
debt service on loans and bonds issued to finance acquisition and construction of roads, as well as road
maintenance and signage.
The 2004-2005 allocation for the City of Sebastian is estimated at $750,000. This represents a 4.9% increase
over the 2003-2004 estimated projection of $715,000.
LOCAL OPTION GAS TAX FUND REVENUE
Code: 120010
Account
Number Description
TAXES
312400 Local Option Gas Tax
TOTAL TAXES
MISCELLANEOUS REVENUE
334492
361100
361105
369200
369900
FDOT Lighting Agreement
Interest Income
SBA Interest Earnings
Insurance Proceeds
Other Miscellaneous Revenues
TOTAL MISCELLANEOUS REVENUE
NON-REVENUE SOURCES
389991 Appropriation From PY Fund Balance
TOTAL NON-REVENUE SOURCES
TOTAL LOCAL OPTION GAS TAX
FY 01/02
Actual
665,718
665,718
0
2,193
12,603
0
14,796
0
0
680,514
FY 02/03
Actual
675,554
675,554
1,755
(406)
11,168
12,517
0
0
688,071
FY 03/04
Budget
705,595
705,595
0
7,283
3,250
0
10,533
645
645
716,773
Actual
to
03/31/04
301,425
301,425
0
(167)
6,714
0
6,547
0
0
307,972
FY 03/04
Pro[ected
715,000
715,000
0
0
11,500
11,500
0
0
726,500
FY04/05
Adopted
Budget
750,000
750,000
0
0
12,000
12,000
0
0
762,000
153
LOCAL OPTION GAS TAX FUND EXPENDITURES
Code: 120051
Account
Number Description
OPERATING EXPENDITURES
533453 Stormwater Maintenance Services
534315 Public Lighting
534505 Railroad Crossing Insurance
534695 Railroad Crossing Maintenance
535310 Road Materials and Supplies
535380 Signalization Supplies
rOTAL OPERATING EXPENDITURES
CAPITAL OUTLAY
506400 Vehicles and Equipment
tOTAL CAPITAL OUTLAY
DEBT SERVICE
707105 Principal - Paving Loan
707205 Interest - Paving Loan
tOTAL DEBT SERVICE
NON-OPERATING
709101 Trfr to General Fund 001
709133 Trff to Tramp Impr Fund 330
709990 Unappropriated
tOTAL NON-OPERATING
tOTAL LOCAL OPTION GAS TAX
FY 01/02
Actual
18,843
142,531
0
4,553
0
31,475
197,402
3,890
3,890
179,908
120,092
300,000
0
148,780
0
148,780
650,072
FY 02/03
Actual
0
I47,750
2,820
48,159
17,775
33,778
250,282
0
0
187,911
112,088
299,999
0
150,000
0
150,000
700,281
FY03/04
Budget
0
160,624
3,899
4,147
0
33,550
202,220
2,881
2,881
196,271
103,729
300,000
61,672
150,000
0
211,672
716,773
Actual
to
03/31/04
0
85,812
0
4,230
0
11,513
101,555
698
698
97,079
52,921
150,000
29,672
75,000
0
104,672
356,925
FY03/04
Proiected
0
166,000
3,899
4,230
0
33,550
207,679
2,881
2,881
196,271
103,729
300,000
61,672
150,000
0
211,672
722,232
FY 04/05
Adopted
Budget
0
166,000
3,899
4,230
0
34,000
208,129
0
0
205,001
94,999
300,000
0
240,000
13,871
253,871
762,000
154
ICITy OF SEB3[STiAN, A 2004/2°05 NNuAL BUDGET[
DISCRETIONARY SALES TAX
The discretionary sales tax is a seventh-cent or an additional one-cent sales tax levied by Indian River
County. The tax funds are distributed to participating cities within the County on a percentage basis
determined by the City's population. The funds can be used to finance, plan, and construct infrastructure
(such as public facilities, emergency vehicles and equipment, other vehicles and the necessary equipment to
outfit the vehicle for official use), land acquisition for recreation or preservation, and land improvement.
The 2004-2005 allocation for the City of Sebastian is estimated at $2,250,000. This represents a 4.65%
increase over the 2003-2004 estimated projection of $2,150,000.
Note: This revenue source is has been extended by referendum vote to December 31, 2019.
DISCRETIONARY SALES TAX FUND REVENUE
Code: 130010
Actual FY 04/05
S. ccount FY 01/02 FY 02/03 FY 03/04 to FY 03/04 Adopted
Number Description Actual Actual Budget 03/31/04 Proiected Budget
YAXES
12600 Discretionary Sales Tax 1,861,589 1,925,206 2,043,599 886,844 2,150,000 2,250,000
tOTAL TAXES 1,861,589 1,925,206 2,043,599 886,844 2,150,000 2,250,000
MISCELLANEOUS REVENUE
361100 Interest Income 1,114 2,089 3,909 (841 0 0
361105 SBA Interest Eamh~gs 30,781 23,340 25,700 6,232 12,700 15,000
tOTAL MISCELLANEOUS REVENUE 31,895 25,429 29,609 6,148 12,700 15,000
YOTAL NON-REVENUE SOURCES 0 0 0 0 0 0
rOT.aL DISCRETIONARY SALES TAX 1,893,484 1,950,635 2,073,208 892,992 2,162,700 2,265,000
155
ICITY OF SEBASTIAN, FLORIDA 2004/2005 ANNUAL BUDGET
DISCRETIONARY SALES TAX FUND EXPENDITURES
Code: 130051
Actual FY 04/05
Account FY 01/02 FY 02/03 FY 03/04 to FY 03/04 Adopted
Number Description Actual Actual Budget 03/31/04 Projected Budget
NON-OPERATING
909101 Interfund Trft to 001 - GF 265,850 370,919 166,000 45,364 166,000 286,000
909123 Interfund Trff to 230-Series 2003 DSF 0 389,390 842,702 417,352 842,702 1,030,844
309131 Trfr to Capital Projects Fund 310 216,500 234,332 154,693 154,693 154,693 254,252
909132 Trfr to CIP Fund 320 603,484 335,000 400,000 287,500 400,000 40,000
309133 Trfr to Transp Impr Fund 330 540,486 630,924 330,000 165,000 330,000 310,000
309145 Trfr to Fund 455 AP 0 250,000 175,000 I02,083 175,000 106,500
309990 Unappropriated 0 0 4,813 0 0 237,404
rOTAL NON-OPERATING 1,626,320 2,210,565 2,073,208 1,171,992 2,068,395 2,265,000
tOTAL DISCRETIONARY SALES TAX 1,626,320 2,210,565 2,073,208 1,171,992 2,068,395 2,265,000
156
RECREATION IMPACT FEE FUND
The Recreation Impact Fee was established to enable the City to allow growth and development to proceed
in the City in compliance with the adopted Comprehensive Plan, and to regulate growth and development so
as to require growth and development to share in the burden of growth by paying its pro rata share for the
reasonably anticipated expansion costs of the recreational system improvements. Additionally, the City
through impact fees seeks to provide an equitable, fair share basis for new and expanded recreational
facilities concurrent with the impact and needs generated by new development. (Ordinance O-01-15)
RECREATION IMPACT FEE FUND REVENUE
Code: 160010
Account
Number Description
MISCELLANEOUS REVENUE
361100 Interest Income
361105 SBA Interest Earnings
363270 Recreation Impact Fee
tOTAL MISCELLANEOUS REVENUE
tOTAL RECREATION IMPACT FEE
FY 01/02 FY 02/03
Actual Actual
0 1,918
2,680 5,457
255,775 395,850
258,455 403,225
258,455 403,225
FY 03/04
Budget
0
2,953
286,010
288,963
288,963
Actual
to
03/31/04
(11)
2,482
184,275
186,746
186,746
FY 03/04
Proiected
0
4,250
360,000
364,250
364,250
FY 04/05
Adopted
Budget
0
4,500
360,000
364,500
364,500
RECREATION IMPACT FEE FUND EXPENDITURES
Code: 160051
kccount
Number Description
NON-OPERATING
909 i32 Trfr to CIP Fund 320
909990 Unappropriated
tOTAL NON-OPERATING
tOTAL RECREATION IMPACT FEE
FY 01/02 FY 02/03
Actual Actual
0 190,000
0 0
0 190,000
0 190,000
FY 03/04
Budget
70,000
218,963
288,963
288,963
Actual
to
03/31/04
65,750
0
65,750
65,750
FY03/04
Proiected
70,000
0
70,000
70,000
FY 04/05
Adopted
Budget
349,000
15,500
364,500
364,500
157
]CITY OF SEBASTIAN, FLORIDA 2004/2005 ANNUAL BUDGET
STORMWATER UTILITY FUND
The Stormwater Utility Fund was established by the City to provide a dedicated funding source for the purpose of
managing the City's stormwater systena, to prepare, construct and manage betterments and improvements to the
stormwater system, regulate the use of the stormwater system, and perform routine maintenance and minor
improvements. The Stormwater Utility Fee is based upon a single residential ERU in the amount of $4.00 per month,
or $48.00 per year. (Ordinance O-01-16)
STORMWATER UTILITY FUND REVENUE
Code: 163010
Account
Number Description
MISCELLANEOUS REVENUE
361100 Interest Income
361105 SBA Interest Earnings
361150 Other Interest
363630 Stormwater Utility Fee
tOTAL MISCELLANEOUS REVENUE
tOTAL STORMWATER UTILITY
FY 01/02
Actual
9,987
797
774,899
785,683
785,683
FY 02/03
Actual
16,126
8,082
317
728,393
752,918
752,918
FY 03/04
Budget
4,763
8,135
2OO
772,781
785,879
785,879
Actual
to
03/31/04
3,615
5,952
0
27,468
37,035
37,035
FY 03/04
Proiected
7,456
11,900
0
772,781
792,137
792,137
Adopted
Budget
2,000
25,000
0
804,980
831,980
831,980
STORMWATER UTILITY FUND EXPENDITURES
Code: 163051
Account
Number Description
OPERATING EXPENDITURES
533100 Professional Services
534120 Postage
534955 Refunds
TOTAL OPERATING EXPENDITURES
NON-OPERATING
909101 Interfund Trfi' to 001 o GF
909263 Interftmd Trfi' to Fund 263
909363 Interfund Trfi' to SIF Fund 363
909990 Unappropriated
TOTAL NON-OPERATING
TOTAL STORMWATER UTILITY
FY 01/02
Actual
0
64,869
64,869
0
0
0
0
0
64,869
FY 02/03
Actual
0
221
8,767
8,988
145,322
0
10,160
0
155,482
164,470
FY 03/04
Budget
0
125
5,000
5,125
154,556
209,387
0
416,811
780,754
785,879
Actual
to
03/31/04
0
0
0
0
77,278
69,796
0
0
147,074
147,074
FY03/04
Proiected
3,500
0
0
3,500
154,556
209,387
0
0
363,943
367,443
FY 04/05
Adopted
Budget
3,500
0
0
3,500
160,996
441,672
142,790
83,022
828,480
831,980
158
LAW ENFORCEMENT FORFEITURE FUND
The Law Enforcement Forfeiture Fund is established pursuant to Section 932.705 for reporting revenues
associated with seized or forfeited property by the Police Department under the Florida Contraband
Forfeiture Act as well as expenditures related to funding equipment purchases for law enforcement purposes,
matching funds for Federal Grants, and to support Drug Treatment Programs, Drug Prevention Programs,
School Resource Officer Program, Crime Prevention, or Safe Neighborhood Programs.
LAW ENFORCEMENT FORFEITURE FUND REVENUE
Code: 190010
Account
Number Description
FINES AND FORFEITS
351200 Confiscated Property
tOTAL FINES AND FORFEITS
MISCELLANEOUS REVENUE
361100 Interest Income
365000 Sale of Surplus
366000 Contributions and Donations
tOTAL MISCELLANEOUS REVENUE
NON-REVENUE SOURCES
389991 Appropriation From PY Fund Balance
tOTAL NON-REVENUE SOURCES
tOTAL LAW ENFORCEMENT FORFEITURE
FY 01/02 FY 02/03
Actual Actual
6,375 3,000
6,375 3,000
60 (301
0 805
14,851 6,110
14,911 6,885
0 0
0 0
21,286 9,885
FY 03/04
Budget
7,000
7,000
27
0
4,600
4,627
1,000
1,000
12,627
Actual
to
03/31/04
6,930
6,930
(22)
0
5,056
5,034
11,964
FY03/04
Proiected
9,000
9,000
0
717
6,400
7,117
16,117
FY 04/05
Adopted
Budget
5,000
5,000
0
0
5,000
5,000
0
0
10,000
159
LAW ENFORCEMENT FORFEITURE FUND EXPENDITURES
Code: 190051
Account
Number Description
DPERATING EXPENDITURES
534966 D.A.R.E. Expenditures
535380 Departmental Supplies
535450 Training & Education
I~OTAL OPERATING EXPENDITURES
EAPITAL OUTLAY
506400 Vehicles and Equipment
YOTAL CAPITAL OUTLAY
NON-OPERATING
708199 Other Grants & Aids
}09990 Unappropriated
tOTAL NON-OPERATING
tOTAL LAW ENFORCEMENT FORFEITURE
FY 01/0; FY 02/03
Actual Actual
2,634 2,304
2,411 6,642
0 540
5,045 9,486
11,585 9,595
11,585 9,595
0 500
0 0
0 500
16,630 19,581
FY 03/04
Budget
2,000
7,600
0
9,600
1,700
1,700
0
1,327
1,327
12,627
Actual
to
03/31/04
1,748
3,107
0
4,855
1,203
1,203
6,058
FY 03/04
Proiected
2,000
7,000
0
9,000
1,203
1,203
10,203
FY 04/05
Adopted
Budget
2,500
7,500
0
10,000
0
0
0
0
0
10,000
160
]CITY OF SEBASTIAN, FLORIDA 2004/2005 ANNUAL BUDGET]
G.R.E.A.T. PROGRAM FUND
The Gang Resistance Education and Training (G.R.E.A.T.) Program is designed to help children set goals for
themselves, resist pressures, learn how to resolve conflict without violence, and understand how gangs and
youth violence impact the quality of their lives. G.R.E.A.T. students discover for themselves the
ramifications of gang youth through structm'ed exercises and interactive approaches to learning.
The G.R.E.A.T. Program has been funded annually, however, at the time of this budget document
preparation we have not received the 2003-2004 funding, though anticipated, therefore, we are not prepared
to estimate any grant revenues for 2004-2005.
G.R.E.A.T. PROGRAM FUND REVENUE
Code: 191010
Account
Number Description
INTERGOVERNMENTAL REVENUE
331207 G.R.E.A.T. Grant Revenue
TOTAL INTERGOVERNMENTAL REVENUE
MISCELLANEOUS REVENUE
361100 Interest Income
366000 Contributions and Donations
TOTAL MISCELLANEOUS REVENUE
TOTAL G.R~E.A.T. PROGRAM
FY 01/02 FY 02/03
Actual Actual
10,726 8,704
10,726 8,704
2 (81
600 200
602 192
11,328 8,896
FY 03/04
Budget
9,700
9,700
9,700
Actual
to
03/31/04
1,146
1,146
(1)
0
(1)
1,145
FY 03/04
Prolected
9,700
9,700
9,700
FY 04/05
Adopted
Budget
0
0
0
0
0
G.R.E.A.T. PROGRAM FUND EXPENDITURES
Code: 191051
Account
Number Description
OPERATING EXPENDITURES
534000 Travel and Per Diem
534967 G.R.E.A.T. Expenditures
TOTAL OPERATING EXPENDITURES
TOTAL G.R.E.A.T. PROGRAM
FY 01/02 FY 02/03
Actual Actual
849 0
9,938 9,529
10,787 9,529
10,787 9,529
FY 03/04
Budget
1,570
8,130
9,700
9,700
Actual
to
03/31/04
0
1,878
1,878
1,878
FY 03/04
Proiected
1,570
8,038
9,608
9,608
FY 04/05
Adopted
Budget
0
0
0
161
i~'iT¥ oF SEBASTIAN, FLORIDA 2004]2005 ANnuAL BUI~ETI
CITY OF
HOME OF PELICAN ISLAND
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162
[CITY OF SEBASTIAN, FLORIDA 2004/2005 ANNUAl, BUDGET[
SPECIAL ASSESSMENT REVENUE BONDS DEBT SERVICE FUNDS
This debt service fund is used to record special assessments associated with the River Front water lines and
to service the 1996 revenue bond debt. The special assessment and revenue bonds are for ten (10) years.
Due to the early defeasance of 1996 Special Assessment Revenue Bonds debt in FY 2003-04, there is no
adopted budget for FY 2004-05
SPECIAL ASSESSMENT REVENUE BONDS DEBT SERVICE FUND REVENUE
Code: 201010
Actual FY 04-05
l_ccount FY 01/02 FY 02/03 FY 03/04 to FY 03/04 Adopted
Number Description Actual Actual Budget 03/31/04 Proiected Budget
MISCELLANEOUS REVENUE
361100 Interest Income 40 (7) 3 (81 (26) 0
361150 Interest Income-SBA 2,750 1,652 540 501 630 0
361121 Special Assessments Interest 5,873 4,312 2,131 1,168 4,122 0
361122 Special Assessments Penalties 1,610 1,884 0 0 15,066 0
363150 Special Assessments-Riverfi'ont 31,756 20,676 18,680 8,391 28,424 0
TOTAL MISCELLANEOUS REVENUE 42,029 28,517 21,354 10,052 48,216 0
NON-REVENUE SOURCES
389991 Appropriation from PY Fund Balance 22,538 36,024 60,884 0 0 0
TOTAL NON-REVENUE SOURCES 22,538 36,024 60,884 0 0 0
TOTAL DEBT SERVICE FUND 64,567 64,541 82,238 10,052 48,216 0
SPECIAL ASSESSMENT REVENUE BONDS DEBT SERVICE FUND EXPENDITURES
Code: 201051
Actual FY 04-05
Account FY 01/02 FY 02-03 FY 03/04 to FY 03/04 Adopted
Number Description .Actual Actual Budget 03/31/04 Proiected Budget
OPERATING EXPENDITURES
534120 Postage 189 133 130 128 128 0
~34910 Clerk of Court Filing Fees 12 36 30 0 24 0
TOTAL OPERATING EXPENDITURES 201 169 160 128 152 0
DEBT SERVICE
707121 Principal - Revenue Bond 1996 53,602 56,684 77,615 77,615 77,615 0
707221 Interest- Revenue Bond 1996 10,764 7,688 4,463 4,376 4,376 0
TOTAL DEBT SERVICE 64,366 64,372 82,078 81,991 81,991 0
TOTAL DEBT SERVICE FUND 64,567 64,541 82,238 82,119 82,143 0
163
DISCRETIONARY SALES SURTAX REVENUE BONDS DEBT SERVICE FUND
This debt service fund is used to record debt service payments associated with the Discretionary Sales Surtax
Revenue Bonds, Series 2003 and Series 2003A. The discretionary sales tax backed revenue bonds are for
fifteen (15) years.
DISCRETIONARY SALES SURTAX REVENUE BONDS DEBT SERVICE FUND REVENUE
Code: 230010
Actual FY 04-05
a. ccount FY 01/02 FY 02-03 FY 03/04 to FY 03/04 Adopted
Number Description Actual Actual Budget 03/31/04 Proiected Budget
MISCELLANEOUS REVENUE
361100 Interest Income 0 (262) 0 (130) (123) 0
361105 SBA Interest Earnings 0 1,030 0 2,411 3,116 3,000
361999 Accrued Interest 0 0 0 0 0 0
¥OTAL MISCELLANEOUS REVENUE 0 768 0 2,281 2,993 3,000
NON-REVENUE SOURCES
381130 InterfundTrfr from 130 DST 0 389,390 842,702 417,352 842,702 1,030,844
384090 Debt Proceeds-Pub FacDebt 0 296,000 126,780 126,780 126,780 0
YOTAL NON-REVENUE SOURCES 0 685,390 969,482 544,132 969,482 1,030,844
YOTAL DEBT SERVICE FUND 0 686,158 969,482 546,413 972,475 1,033,844
DISCRETIONARY SALES SURTAX REVENUE BONDS DEBT SERVICE EXPENDITURES
Code: 230051
Actual FY 04-05
kccount FY 01/02 FY 02-03 FY 03/04 to FY 03/04 Adopted
~lumber Description Actual Actual Budget 03/31/04 Proiected Budget
OPERATING EXPENDITURES
535205 Bank Charges 0 0 300 0 300 300
I'OTAL OPERATING EXPENDITURES 0 0 300 0 300 300
DEBT SERVICE
707130 Principal- DST Series 2003 0 0 485,000 0 485,000 650,000
707230 Interest-DST Series 2003 0 0 337,702 140,696 321,770 380,844
707300 Other Debt Service Costs 0 0 0 0 1,300 0
707330 Cost of Iss-DST Series 2003 0 292,396 124,780 107,369 107,369 2,700
707331 Discount - DST Series 2003 0 929 2,000 2,204 2,204 0
909990 Unappropriated 0 392,833 19,700 0 54,532 0
I'OTAL DEBT SERVICE 0 686,158 969,182 250,269 972,175 1,033,544
YOTAL DEBT SERVICE FUND 0 686,158 969,482 250,269 972,475 1,033,844
164
SEBASTi NI FLORIDA 0 4i200 NUA BUDGETI
STORMWATER UTILITY REVENUE BONDS DEBT SERVICE FUND
This debt service fund is used to record debt service payments associated with the Stormwater Utility
Revenue Bonds, Series 2003. The stormwater utility tax backed revenue bonds are for nineteen (19) years.
STORMWATER UTILITY REVENUE BONDS DEBT SERVICE FUND REVENUE
Code: 263010
Actual FY 04-05
Account FY 01/02 FY 02-03 FY 03/04 to FY 03/04 Adopted
Number Description Actual Actual Budget 03/31/04 Pro]ected Budget
MISCELLANEOUS REVENUE
361100 Interest Income 0 0 0 (32) 37 37
361150 SBA Interest Earnings 0 0 0 98 252 264
TOTAL MISCELLANEOUS REVENUE 0 0 0 66 289 301
NON-REVENUE SOURCES
381163 Interfund Trfr from 163 SUF 0 0 209,387 417,352 209,387 441,672
384263 Debt Proceeds ~ Stormwater Series 2003 0 0 230,000 230,000 230,000 0
TOTAL NON-REVENUE SOURCES 0 0 439,387 647~352 439,387 441,672
TOTAL DEBT SERVICE FUND 0 0 439,387 647,418 439,676 441,973
STORMWATER UTILITY REVENUE BONDS DEBT SERVICE FUND EXPENDITURES
Code: 263051
Actual FY 04-05
Account FY 01/02 FY 02-03 FY 03/04 to FY 03/04 Adopted
Number Description Actual .Actual Budget 03/31/04 Pro[ected Budget
DEBT SERVICE
707163 Principal- Stormwater Series 2003 0 0 105,000 0 105,000 235,000
707263 Interest - Stormwater Series 2003 0 0 104,387 0 104,386 206,672
707360 Cost of Iss-Stormwater Series2003 0 0 214,586 204,269 204,269 301
707361 Discount - Stormwater Series 2003 0 0 15,414 15,414 15,414 0
909990 Unappropriated 0 0 0 0 0 0
TOTAL DEBT SERVICE 0 0 439,387 219,683 42%069 441,973
TOTAL DEBT SERVICE FUND 0 0 439,387 219,683 429,069 441,973
165
i~itY OF sEBASTi~' FLORIDA 20'~4/2005 ANNUA~ ~~?]
CITY OF
HOME OF PELICAN ISLAND
This Page Intentionally Left Blank
166
I~iT~ OF SEB~STIANi Fi~~ 2004i2005 ANN~L BuDG~TI
CAPITAL IMPROVEMENT FUND SOURCES AND USES OF FUNDS
FOR FISCAL YEAR 2004 - 2005
REVENUES BY SOURCE
CDBG Grant
Fund N
27%
Airport Fund /
.2%
Other
Sources Local Option
15% Gas Tax
Discretionary
Sales Tax
27%
Stormwater ~Impact Fee
Utility Fee 15%
6%
USES OF FUNDS
Public Safety
2%
Airport
18% ~"- "
Stormwater /
8%
Debt
Service
6%
Recreation
Facilities
16%
Roads
/ 50%
167
SEBAsTiAN F 6mDX 2004/2°°5 BUDGETI
The Capital Improvement Fund includes all of the City's "Pay as you go" and loan funded Capital
Improvement Projects.
Funding for Capital Improvement Projects is provided from other City funds, loan proceeds and
miscellaneous revenue. Capital project expenditures are accounted for in Capital Project Funds, the Golf
Course Projects Fund and the Airport Projects Fund, but they are presented in a consolidated mariner in the
budget document to facilitate review of capital projects as a whole.
CAPITAL IMPROVEMENT FUND REVENUES BY SOURCE
Local Option Gas Tax Fund
Discretionary Sales Tax Fund
Recreation Impact Fee Fund
Stormwater Utility Fund
Airport Fund
CDBG Grant Fund*
Grants and Other Sources
TOTAL
$ 240,000
651,193
349,000
142,790
3,750
644,000
352,790
$ 2,383,523
CAPITAL IMPROVEMENT FUND EXPENDITURES BY TYPE
Roads $ 1,194,000
Recreation Facilities 389,000
Stom~water Utilties 185,580
Airport 420,250
Public Safety 40,000
Sub-total Capital Projects $ 2,228,830
Debt Service 154,693
TOTAL $ 2,383,523
* CDBG Grant Fund represents a grant award to be received in FY 2004-2005. The grant award is
designated to the Louisiana Avenue improvements.
168
ICITY OF SEBASTIAN, FLORIDA2004!2005 ANNUAL BUDGETI
CAPITAL IMPROVEMENTS BY PROJECT AND FUNDING SOURCE
Road [morovements
Road Paving
Main Slreet Improvements
Design &resurface I mile
Easy Stsect Renovation
Design & resurface 1 mile
Louisiana Avenue Impmvermmts
Local Discretionary. Recreation Stornm'ater
Option Gas Sales Impact Utility Airport CDBG Other
Tax Fund Tax Fund Fee Fund Fee Fund Fund Grant Fund Sources
150,000
90,000
Recreation Facilities
Stonecrop Street Park (Zone D)
Parks Maintenance Building
Lighting fi~r Football Field & Basketball
Court at BSSC
Community Center Improvements
Recreation Program Enhancements
to include, small playground, small
gazebo, fen(rog, 20 bosu balls and
2 racks, scaler net and frame.
Blossom Park Development
Historic Train Depot Relocation
(Estimated Costs are not available
at time of budget).
Stormwater Utilities
ladia~ River Drive / Davis Street
Nutrient Separating Baffle Box
Quality Improvement Projects
Airport
lastall Fuel Tanks & Wash Rack
Rehab Airport Taxiway "A"
Entitlements
New Municipal Airport Furniture
Public Safety
Boat Lift.
Debt Service
Heavy Equipment Lease
110,000
200,000
40,000
Total
150,000
200,000
200,000
40,000
644,000 644,000
60,000 60,000
40,000
218,000 218,000
41,000 41,000
30,000 30,000
42,790 42,790 85,580
100,000 100,000
160,000 200,000
3,750 150,000 153,750
66,500 66,500
40,000 40,000
154,693 154,693
$ 240,000 $ 651,193 $ 349,000 $ 142,790 $ 3,750 $ 644,000 $ 352,790 $ 2,383,523
169
]CIT~ OF SEBASTIAN, FLORIDA 2004/2005 ~xiNNuAL BUDGETI
CAPITAL IMPROVEMENT FUND SOURCE OF "OTHER" FUNDS
SOURCE OF "OTHER" FUNDS
Nutrient Separating Baffle Box
St. Jotm's River Water Management District
Install Vertical Guidance System
Florida Departmem of Transportation
Rehab Airport Taxiway "C"
Federal Aviation Administration
Florida Department of Transportation
TOTAL SOURCES OF "OTHER" FUNDS
AMOUNT
42,790
160,000
146,250
3,750
$ 352,790
170
MUNICIPAL GOLF COURSE
The Sebastian Golf Course is located in the City of Sebastian off of Main Street at the West entrance to the
Airport and provides recreational enjoyment for the citizens of Sebastian and the surrounding communities.
The facility includes an 18-hole golf course that is 6,717 yards in length and par 72, driving range, putting
and chipping green, restaurant, lounge, and fully stocked Pro Shop. The Golf Course is established as an
enterprise fund of the city. The fund is divided into three areas: Administration, Green Division, and Carts
Division.
GOLF COURSE SUMMARY OF REVENUE / EXPENDITURES
Description
Actual FY 04/05
FY 01/02 FY 02/03 FY 03/04 to FY 03/04 Adopted
Actual Actual Budget 03/31/04 Proiected Budget
Total Revenues
$ 1,385,635 $ 1,400,152 $ 1,554,611 $ 969,921 $ 1,483,092 $ 1,554,614
Total GC Administration Division 641,411
Total GC Greens Division 550,170
Total GC Carts Division 96,630
607,815 853,046 300,132 845,253 876,927
536,741 595,039 306,415 533,972 568,466
93,328 106,526 39,885 106,276 109,221
Total Expenses
$ 1,288,212 $ 1,237,884 $ 1,554,611 $ 646,432 $ 1,485,501 $ 1,554,614
Net Revenue over (Expenses) $ 97,424 $ 162,268 $
$ 323,489 $ (2,409) $
GOLF COURSEFUNDREVENUE
Code:410010
Ilae Fiscal Year 2004-2005 adopted budget for Golf Course fund revenue is $1,540,520. This compares to the 2003-04
projected Golf Course fund revenue of $1,483,092, an increase of $71,522 or 4.82%.
Projected Adopted
FY 01/02 FY 02/03 FY 03-04 FY 03-04 FY 04/05
Description Actual Actual Budget Revenue Budget Difference
Charges for services $1,365,025 $1,386,315 $1,484,154 $1,472,092 $1,516,674 $ 44,582
Non-operating revenues 20,610 13,837 70,457 11,000 37,940 26,940
Totalrevenues andother sources $1,385,635 $1,400,152 $1,554,611 $1,483,092 $1,554,614 $ 71,522
Fiscal Year 04-05 Adopted Budget:
Major Current Level Changes from
2003-04 Projected Revenue: Difference
1. Charges for services - Increase due to a projected increase in cart and greens fees, resident/nonresident
fees, and club house rents for a CPI increase in accordance with the lease contract. $ 44,582
2. Non-operating revenes- Net increase results from mount needed to balance the budget from retained
earnings appropriation. $ 26,940
171
GOLF COURSE REVENUE
Code: 410010
Account
Number Description
CHARGES FOR SERVICES
347501 Green Fees
347502 Cart Rentals
347510 Driving Range Fees
347512 Club Storage Fees
347513 Club Rentals Fees
347521 Membership Fees
347522 Handicap Fees
347523 Resident Card Fees
347530 Non-Taxable Sales
347540 Pro Shop Sales
347541 Cost of Sales-Pro Shop
362100 Rents and Royalties
369900 Other Miscellaneous Revenues
369941 Sales Tax Commissions
369945 Pro Lesson Fees
369995 Cash Over/Short
TOTAL CHARGES FOR SERVICES
NON-OPERATING REVENUE
361100 Interest Earnings
361105 SBA Interest Earnings
364100 Sale of Fixed Assets
369200 Insurance Proceeds
389995 Appr. from PY Retained Earnings
TOTAL NON-OPERATING REVENUE
TOTAL REVENUES
FY 01/02
Actual
432,525
701,410
38,180
757
758
105,240
5,670
22,256
80
80,186
(57,514)
29,798
2,619
360
2,630
72
1,365,025
718
19,635
(233)
490
0
20,610
1,385,635
FY 02/03
Actual
457,660
693,341
45,259
633
2,006
87,014
5,520
27,225
151
80,246
(51,287)
29,476
3,774
360
4,930
7
1,386,315
(41)
13,878
0
0
0
13,837
1,400,152
FY 03/04
Budget
516,029
715,000
48,500
750
2,000
90,000
5,625
30,300
90
80,000
(40,000)
30,000
2,000
360
3,500
0
1,484,154
1,585
17,146
0
0
51,726
70,457
1,554,611
Actual
to
03/31/04
329,674
460,877
26,946
675
1,252
74,648
6,210
35,022
112
36,904
(26,455)
14,346
1,736
180
2,505
(10)
964,622
(45)
5,344
0
0
0
5,299
969,921
FY 03/04
Proiected
516,029
715,000
49,000
675
2,200
76,648
6,300
35,100
175
80,000
(45,000)
29,105
3,000
360
3,500
0
1,472,092
0
11,000
0
0
0
11,000
1,483,092
FY 04/05
Adopted
Budget
525,000
750,000
50,000
675
2,200
69,789
6,750
41,900
200
81,000
(50,000~
32,000
3,000
360
3,800
0
1,516,674
0
14,000
0
0
23,940
37,940
1,554,614
172
GOLF COURSE ADMINISTRATION
Administration plans, organizes, directs, evaluates and monitors the entire golf operation including, but not limited to
customer service, golf shop operations, accounting, golf course maintenance, advertising and promotions, increasing
golf rounds, tournament operations and promoting the game of golf through junior clinics, adult private lessons and
league tournament play. This division handles all computer operations, monies, and reconciles and balances all cash
operations, as well as point of sale, tee times and the web site.
FISCAL YEAR 2004 ACCOMPLISHMENTS
Over 500 junior golfers attended Wednesday free clinics, and introduced several to the gmne for the
first time.
Sebastian Junior Golf Academy (offered during summer) had over 112 junior golfers in attendance.
Golf rounds (as of March 31, 2004) at 34,944, an increase of 711 rounds over last year at the same
time. On track to do 68,000 rounds for year.
Total revenue (as of March 31, 2004) at $972,319, and increase of $76,624 over last year at the same
time. Ontrack for $1.5 millionin total revenue for year.
Over 50 "outside" tournaments offered, including charitable, corporate and league events.
All weekly leagues showing modest increase in players including Monday league, Business league,
SMGA, SWGA and Couples.
Sebastian premier golf tournament, The Sebastian Open, was a huge success with over 150 players
competing.
Total golf shop sales (as of March 31, 2004 at $21,046, an increase of $3,000 over last year at the
same time.
All golf staff offering excellent customer service and friendliness to customers.
FISCAL YEAR 2005 GOALS & OBJECTIVES
Entertain over 70,000 rounds of golf (9 & 18 hole combined)
Continue to offer professionally operated tournaments and leagues
Continue to offer a comprehensive Junior Golf Program
Offer a competitive golf shop complete with customers stated and unstated needs and wants
Through articles and educational materials, continue to work with all golf staff regarding unsurpassed
customer service and professionalism
173
ICiTY Fi 0RIDA 2°04/2°°5 BUDGETI
PERFORMANCE MEASUREMENT
~ERVICE PROGRAM
NUMBER OF ANNUAL FEES SOLD
5ingle Resident
gingle Non-Resident
Family Resident
Family Non-Resident
Resident/Discount Cards
tOTAL ANNUAL FEES SOLD
NUMBER OF ROUNDS PLAYED
Annual Fee Rounds
Daily Fee Rounds
tOTAL NUMBER OF ROUNDS PLAYED
Actual Actual Projected Projected
2001-02 2002-03 2003-04 2004-05
71 63 63 50
38 24 26 14
42 40 40 32
18 10 10 10
890 855 900 1,150
1,059 992 1,039 1,256
13,087 10,988 12,000 10,000
47,122 52,340 55,000 58,000
60,209 63,328 67,000 68,000
PROGRAM BUDGET DESCRIPTION FOR THE SEBASTIAN GOLF COURSE
STAFFING NATURE OF ACTIVITY
03/04 04/05
20.00% 20.00% General Supervision - Provide effective, responsive and professional management, direction
:ontrol of daily golf operations, including training and forethought for innovative ant
,ractical improvements.
20.00% 20.00% Pr_..qo Shop - Provide friendly, consistent quality service to the public. The result of this direc
:ontact combined with the amenities offered, produces customer satisfaction.
20.00% 20.00% Control of Course Play - Provides for orderly starting of play, the speed and flow of play
md prevention of flee play and abuse to golf course grounds. Th_is enhances the enjoyment o:
~he game as well as promoting return play.
20.00% 20.00% Golf Course Administration - Supervise all Golf Course operations, preparation of budget
mpervision of capital improvement programs.
20.00% 20.00% Promote the Game of Golf - Sebastian Golf Course and the City of Sebastian through gol:
instruction, junior and adult clinic, golf tournaments, charity events, speaking engagements
~dvertisements, and other creative measures to atlract and promote return play to Sebastiax
,qolf Course
100.00% 100.00%
174
]C!TY OF SEbASTiAN, FL0 DA 2004/2005 ANNUAL BUDGEq
GOLF COURSE ADMINISTRATION BUDGET SUMMARY
]?he Fiscal Year 2004-2005 adopted budget for Golf Course Administration is $876,927. Th/s compares to the 2003-
94 projected expenses of $845,253, an increase of $31,674 or 3.7%.
Projected Adopted
FY 01-02 FY 02-03 FY 03-04 FY 03-04 FY 04-05
Actual Actual Budget Expenses Budget Difference
DersonalServices $ 241,667 $ 247,140 $ 284,481 $ 284,481 $ 299,181 $ 14,700
~)perating Expenses 283,826 223,267 257,675 254,482 269,906 15,424
Uapital Outlay 3,116 1,150 1,150
Debt Service 112,803 137,408 310,890 306,290 306,690 400
Non-Operating
total $ 641,411 $ 607,815 $ 853,046 $ 845,253 $ 876,927 $ 31,674
Fiscal Year 04-05 Adopted Budget:
Major Current Level Changes from
Fiscal Year 2003-04 Projected Expenses: Difference
l. Personal Services - Increase mainly due to an estimated 24% increase in health insurance
premiums, a 5.5% increase for CWA employees per CWA Union Contract and exempt employess per
Management Benefits Package, and an increase in deferred compensation and worker's compensation
premiums which are wage driven. $ 14,700
2. Operating Expenses - Net increase results from conversion to county water, outsource of janitorial
services and a rise in the annual support for the Computer Golf Software. $ 15,424
3. Capital Outlay - Increase due to replacement computer. $ 1,150
~1. Debt Service - Increase in accordance with debt service schedule. $ 400
5. Non-Operating - No change. $
175
PERSONAL SERVICES SCHEDULE
GOLF COURSE ADMINISTRATION AND PRO SHOP
POSITION
Golf Course Director
Head Golf Professional
Asst. Head Golf Professional
Head Cashier
Administrative Secretary
Assistant Cashier (P/T)
Cashier (TEMP)
Ranger/Starter (6 P/T)
Ranger/Starter (2 TEMP)
PAY
RANGE GRADE
F/T/E
POSITION YEARS
02-03 03-04 04-05
51,386/92,808 81E 1.00 1~00 1.00
31,401/56,713 29E 1.00 1.00 1.00
16,405/29,629 11 0.00 1.00 0.00
22,661/40,929 18 1.00 1.00 1.00
11,331/20,465 18 0.50 0.50 0.50
8,203/14,815 11 1.50 1.00 1.00
0.50 0.00 0.50
6312/11,400 9 3.00 3.00 3.00
1.50 1.50 1.00
Projected
Expense
03-04
$ 55,4OO
33,100
17,000
28,700
18,000
13,700
36,500
10,000
9.00 9.00 8.00
TOTAL SALARIES $ 202,400
Adopted
Budget
04-05
$ 58,500
35,000
31,500
20,000
14,100
8,300
43,300
11,000
$ 202,400
TEMPORARY SALARIES 10,000 19,300
Overtime 1,500 1,500
Lesson Bonus 6,000 2,850
FICA Taxes 16,822 17,293
Deferred Compensation 12,672 11,642
Group Health Insurance Premium 20,981 23,004
Dependant Health Ins Premium 6,334 9,833
Employee Assistance Program 300 300
Worker's Comp Insurance 6,472 10,059
Unemployment Insurance 1,000 1,000
TotalPersonalServices $ 284,481 $ 299,181
~'APITAL OUTLAY SCH]gDULE
GOLF COURSE ADMINISTRATION AND PRO SHOP
Priorit~
.Number Description 2004-05
1 Computer $ 1,150
2 Flooring
EXPENDITURES PER FISCAL YEAR
2005-06 2006-07 2007-08 2008-09 TOTAL
$ $ $ $ 1,150
6,000 6,000
$ 1,150 $ 6,000 $ $ $ $ 7,150
176
]CITY OF SEBASTIAN, FLORIDA 2004/2005 ANNUAL BUDGETI
GOLF COURSE ADMINISTRATION DIVISION
Code: 410110
Number Description
PERSONAL SERVICES:
511200 Regular Salaries
511300 Temporary Salaries
511400 Overtime
511500 Lesson Bonus
512100 FICA Taxes
12225 Deferred Compensation
12301 Group Health Insurance Premium
12305 Dependant Health Ins Premium
512309 Employee Assistance Program
512400 Worker's Comp Insurance
512500 Unemployment Insurance
YOTAL PERSONAL SERVICES
DPERATING EXPENSES:
533100 Professional Services
533200 Audit Fees
533201 Admin Services provided by GF
533400 Other Contractual Services
533410 Environmental Services
533415 Janitorial Services
533420 PesffWeed Control
533440 Electronic Security Services
534000 Travel and Per Diem
34101 Telephone
34105 Cellular Telephone
34110 Internet Access
534120 Postage
534310 Electric
534320 Water/Sewer
534380 Trash Pickup/Hauling, Etc.
534445 Airport Property Lease
534500 Insurance
534610 R & M - Buildings
534630 R & M - Office Equipment
534650 R & M-Radio
534845 Golf Course Promotions
534846 Golf Course Advertising
535200 Departmental Supplies
35205 Bank Charges
35210 Computer Supplies
35220 Cleaning Supplies
535230 Small Tools and Equipment
535250 Building Supplies
535270 Uniforms and Shoes
535410 Dues and Memberships
535420 Books and Publications
535450 Training and Education
535710 Non-Ad Valorem Tax
FOTAL OPERATING EXPENSES
CAPITAL OUTLAY:
606400 Vehicles and Equipment
TOTAL CAPITAL OUTLAY
DEBT SERVICE:
707145 Principal - Golf Course
707245 Interest ~ Golf Course
TOTAL DEBT SERVICE
TOTAL GOLF COURSE ADMINIST1L4,TION
FY 01/02
Actual
185,064
0
1,193
1,125
13,870
9,448
12,890
5,291
252
11,892
642
241,667
0
7,180
38,088
75
1,813
1,440
168
381
0
6,041
0
1,805
145
29,262
573
1,545
120,000
34,386
4,105
3,132
220
3,075
5,406
2,449
16,187
612
1,171
208
115
271
913
128
0
2,935
283,826
3,116
3,116
0
112,803
112,803
641,411
FY 02/03
Actual
188,123
0
1,502
3,938
14,322
10,407
13,294
5,508
257
8,952
837
247,140
0
3,331
5,088
0
1,794
690
126
478
24
2,256
0
0
102
31,927
525
1,147
120,000
10,871
3,120
921
0
2,075
8,900
4,047
18,740
741
2,055
0
85
230
931
133
0
2,930
223,267
0
137,408
137,408
607,815
FY 03/04
Budget
202,400
10,000
1,500
6,000
16,822
12,672
20,981
6,334
300
6,472
1,000
284,481
0
2,709
38,088
0
2,500
0
200
480
50
2,962
0
0
200
30,840
587
0
120,000
13,036
7,000
750
250
2,500
7,500
3,500
16,800
750
1,300
250
250
250
1,000
150
750
3,023
257,675
230,000
80,890
310,890
853,046
Actual
to
03/31/04
93,275
0
1,316
1,500
7,013
5,062
9,525
3,965
129
6,674
0
128,459
1,075
2,779
19,044
0
1,053
0
56
191
0
2,298
0
89
35
14,915
257
0
60,000
11,002
4,229
251
0
1,618
4,860
1,361
4,348
410
799
0
0
13
0
145
0
2,700
133,528
0
0
0
38,145
38,145
300,132
FY 03/04
Proieeted
202,400
10,000
1,500
6,000
16,822
12,672
20,981
6,334
300
6,472
1,000
284,481
1,075
2,779
38,088
0
2,500
0
168
400
0
2,562
240
89
200
30,840
587
0
120,000
13,036
5,925
1,575
0
2,500
7,500
3,000
15,000
750
1,300
0
100
200
650
145
250
3,023
254,482
0
0
230,000
76,290
306,290
845,253
FY 04/05
Adopted
Budget
202,400
19,300
1,500
2,850
17,293
11,642
23,004
9,833
300
10,059
1,000
299,181
1,075
2,779
38,088
0
2,000
3,600
168
400
2OO
2,202
360
100
200
31,000
13,925
0
120,000
13,036
5,000
2,200
0
2,500
7,000
3,000
15,000
750
1,100
0
100
200
700
0
200
3,023
269,906
1,150
1,150
240,000
66,690
306,690
876,927
177
ICITy oF SEBAS Ni 2004/2005
GOLF COURSE GREENS DIVISION
The Golf Course Greens Division is responsible for administration of an independent golf course maintenance contract
which will ensure that the overall care and quality of the golf course is compatible to maintaining high standards, thus
ensuring a quality golf course with excellent turf conditions which will guarantee repeat play from our customers.
FISCAL YEAR 2004 ACCOMPLISHMENTS
Additional repairs made to maintenance facility including improved over-hang and employee meeting room.
Continued work completed on swale clearing and Brazilian pepper tree removal.
Golf Course condition remained in excellent shape and playability.
Additional trees in appropriate areas and landscape plants added to each tee bed and front entrance.
Porch added to east side of clubhouse, landscape plants and irrigation added to compliment new porch.
On course restroom facilities painted and upgraded.
FISCAL YEAR 2005 GOALS AND OBJECTIVES
Continue identifying areas that need improvement and carry out plans to improve such areas on the golf course
Add irrigation to key spots on driving range.
Track and monitor all equipment preventative maintenance and repairs
Continue to evaluate horticultural and turf practices in order to produce the best possible playing conditions.
Add new tees on holes 9 & 13.
PERFORMANCE MEASURES
Projected
Performance Indicators 2004/2005
Greens (Acres) 3.75
tees (Acres) 4.5
Fairways (Acres) 35
Rough (Acres) 60
land Bunkers (Acres) 5
Lakes and Ponds (Linear Feet) 10000
Non-Play Area (Acres) 18
Holes Maintained 18
PROGRAM BUDGET DESCRIPTION FOR THE GOLF COURSE GREENS DIVISION
STAFFING NATURE OF ACTIVITY
03/04 04/05
70.00% 75.00% Golf Course Maintenance - Provide administrative oversight of independent golf cours{
maintenance contract which provides daily turf care resulting in the quality appearance auc
,layability of the golf course. Keeping the golf course in the best possible condition throughou
the year adds to the enjoyment of the customers and insures return play.
30.00% 25.00% Equipment Maintenance - Continue tracking equipment use and repair to insure prope:
maintenance and useabiltiy of equipment.
100.00% 100.O0°A
178
[12ITY OF sEBASTi , FLORIDA 2004/2005 ANNUAL BUD E
GOLF COURSE GREENS DIVISION BUDGET SUMMARY
The Fiscal Year 2004-2005 adopted budget for Golf Course Greens Division is $568,466. This compares to the
2003-04 projected expenses of $533,972, an increase of $34,494 or 6.5%.
Operating Expenses
Capital Ouilay
Non-Operating
Total
Projected Adopted
FY 01-02 FY 02-03 FY 03-04 FY 03-04 FY 04-05
Actual Actual Budget Expenses Budget Difference
$ 518,514 $ 524,319 $ 551,839 $ 533,972 $ 533,572 $ (400)
31,656 1,100 43,200 20,800 20,800
11,322 14,094 14,094
$ 550,170 $ 536,741 $ 595,039 $ 533,972 $ 568,466 $ 34,494
Fiscal Year 04-05 Adopted Budget:
Major Current Level Changes from
Fiscal Year 2003-04 Projected Expenses:
1. Operating Expenses - Net decrease results fi.om reductions in R & M Buildings.
2. Capital Outlay - Increase for needed replacement of equipment..
3. Non-Operating - Increase due to emergency contingency fund.
Difference
$ (400)
$ 20,800
$ 14,094
CAPITAL OUTLAY SCHEDULE
GOLF COURSE GREENS DMSION
Priority
Number Description
1 Progressive Mower
2 Carry All
3 Tractor
4 Rotary Mower
5 Mig Welder
6 Greens Mower
7 Toro Sand Pro
EXPENDITURES PER FISCAL YEAR
2005-06 2006-07 2007-08 2008-09 2009-10
$ 15,000 $ - $ $ - $ 18,000 $
5,800 7,800
14,000
17,000
3,000
22,000
10,000
TOTAL
33,000
13,600
14,000
17,000
3,000
22,000
10,000
$ 20,800 $ 14,000 $ 20,000 $ 29,800 $ 28,000 $ 112,600
179
GOLF COURSE GREENS DIVISION
Code: 410120
Account
Number Description
OPERATING EXPENSES
533440
533445
534310
534610
534640
534680
534685
535200
535220
535230
535250
Electronic Security Services
Groundskeeping Service
Electric
R & M - Buildings
R & M-Operating Equipment
R & M - Irrigation Systems
R & M - Grounds Maintenance
Departmental Supplies
Cleaning Supplies
Small Tools and Equipment
Building Supplies
TOTAL OPERATING EXPENSES
CAPITAL OUTLAY
606400 Vehicles and Equipment
TOTAL CAPITAL OUTLAY
NON-OPERATING EXPENSES
909541 Intrafund Trfr to GC Capital
909901 Contingency
TOTAL NON-OPERATING EXPENSES
TOTAL GREENS DMSION
FY 01/02
Actual
386
475,349
18,129
1,863
8,241
9,933
996
3,068
199
272
76
518,514
31,656
31,656
0
0
0
550,170
FY 02/03
Actual
378
482,479
15,930
2,254
6,989
12,382
1,438
2,039
349
70
11
524,319
1,100
1,100
11,322
0
11,322
536,741
FY 03/04
Budget
450
498,439
19,500
2,000
13,000
14,000
1,450
2,250
250
250
250
551,839
43,200
43,200
0
0
0
595,039
Actual
to
03/31/04
221
281,446
7,399
1,391
5,910
7,231
1,359
1,433
0
25
0
306,415
0
0
306,415
FY03/04
Proiected
45O
482,472
18,000
2,000
13,000
14,000
1,450
2,250
100
150
100
533,972
0
0
0
0
533,972
FY 04/05
Adopted
Budget
45O
482,472
18,000
1,500
13,000
14,000
1,500
2,300
100
150
100
533,572
20,800
20,800
0
14,094
14,094
568,466
180
[CITY OF SEBASTIAN, FLORIDA 2004/2005 ANNUAl. BUDGET[
GOLF COURSE CARTS DIVISION
The Golf Course Carts Division many times provides the first and last contact with customers. They maintain golf
carts in operational and clean condition for customers, services driving range and water station, maintains and cleans
all surrounding areas including the cart barn, cart staging area, cart wash area, starter station, locker room and driving
range. Facilitates preventative maintenance on golf carts including batte~ checks, greasing and tire pressure.
FISCAL YEAR 2004 ACCOMPLISHMENTS
,/ Maintained fleet of 86 electric golf cars, including 516 batteries and 344 tires.
· / Maintained, cleaned and kept organized the following areas: cart barn, startm' station, water station,
locker room, driving range tee and surrounding areas
,/ Maintained and cleaned driving range practice golf balls, driving range cart and ranger cart.
~' Maintained a high level of customer service.
FISCAL YEAR 2005 GOALS AND OBJECTIVES
Continue to maintain carts, complete with detailing, battery maintenance, tires, etc.
Continue to maintain cart bam, starter's station, water station & surrounding areas
Continue to maintain driving range bails, keeping good shape, presentable for public use.
Continue to provide the best possible customer service.
PERFORMANCE MEASURES
Projected
Performance Indicators 2004/2005
Club Car Electric Golf Carts 84
rims Maintained 336
Grease Fittings Maintained 504
Range Carts 1
Ranger Carts 1
PROGRAM BUDGET DESCRIPTION FOR THE GOLF CART DIVISION
ST`4FFING NATURE 0F,4 CTIVITY
03/04 04/05
40.00% 40.00% General Maintenance and Care of Golf Carts - Clean and maintain golf carts in operational
condition for guests use and maintain operational cart barn.
30.00% 25.00% Golf Course Facilities - Maintenance and care of Cart Barn, Driving Range, Water Station
and general area around Golf Shop and starter area.
30.00% 35.00% Customer Service - Provide unsurpassed customer service to our members quests.
100.00% 100.00%
181
GOLF COURSE CARTS DIVISION BUDGET SUMMARY
The Fiscal Year 2004-2005 adopted budget for Golf Course Carts Division is $109,221. This compares to the 2003-
04 projected expenses of $106,276, a increase of $2,945 or 2.8%.
Amended
FY 01-02 FY 02-03 FY 03-04
Actual Actual Budget
Projected Adopted
FY 03-04 FY 04-05
Expenses Budget Difference
$ 38,068 $ 39,166 $ 52,326 $ 52,326 $ 55,271 $ 2,945
58,561 54,162 54,200 53,950 53,950
$ 96,630 $ 93,328 $ 106,526 $ 106,276 $ 109,221 $ 2,945
Personal Services
Operating Expenses
Total
Fiscal Year 04-05 Adopted Budget:
Major Current Level Changes fi.om
Fiscal Year 2003-04 Projected Expenses: Difference
1. Personal Services - Increase mainly due to a 5.5% increase for CWA employees per CWA
Union Contract and an increase in worker's compensation premium which are wage driven. $ 2,945
2. Operating Expenses - No forecasted capital outlay for FY 2004-05. $
PERSONAL SERVICES SCHEDULE
OLF COURSE CART DMSION
POSITION
olf Course Attendant ( 1 P/T)
Zart Attendants (4) (P/T)
Zart Attendants (TEMP)
F/T/E Projected Adopted
PAY POSITION Expense Budget
RANGE GRADE 02-03 03-04 04-05 03-04 04-05
8,202/14,815 11 1.00 0.50 0.50 $ 13,000 $ 13,000
6,438/11,623 9 2.00 1.00 2.00 14,500 22,500
2.00 2.00 1.00 19,000 13,000
5.00 3.50 3.50
TOTAL SALARIES $ 46,500 $ 48,500
OVERTIME
FICA
EMPLOYEE ASSISTANCE PROGRAM
WORKER'S COMPENSATION
TOTAL PERSONAL SERVICES
600 300
3,603 3,733
92 92
1,531 2,646
$ 52,326 $ 55,271
182
CAPITAL OUTLAY SCHEDULE
GOLF COURSE CART DIVISION
Priority EXPENDITURES PER FISCAL YEAR
Number Description 2004-05 2005-06 2006-07 2007-08 2008-09 TOTAL
1 Range Picker $ $ 2,200 $ $ $ $ 2,200
2 Ball Washer 1,800 1,800
3 Range Dispenser 4,200 4,200
$ $ 4,000 $ 4,200 $ $ $ 8,200
GOLF COURSE CARTS DIVISION
Code: 410130
Actual FY 04/05
Account FY 01/02 FY 02/03 FY 03/04 to FY 03/04 Adopted
Number Description Actual Actual Budget 03/31/04 Proiected Budget
PERSONAL SERVICES
511200 Regular Salaries 34,862 35,476 27,500 6,762 27,500 35,500
511300 Temporary Salaries 0 0 19,000 5,111 19,000 13,000
511400 Overtime 458 860 600 529 600 300
512100 FICA Taxes 2,702 2,780 3,603 949 3,603 3,733
512309 Employee Assistance Program 46 50 92 38 92 92
512400 Worker's Comp Insurance 0 0 1,531 0 1,531 2,646
tOTAL PERSONAL SERVICES 38,068 39,166 52,326 13,389 52,326 55,271
OPERATING EXPENSES
534420 Equipment Leases 52,250 52,250 52,250 26,125 52,250 52,250
534610 R & M- Buildings 90 385 500 2 500 500
534640 R& M-OperatingEquipment 784 730 500 202 500 500
535200 Departmental Supplies 5,272 698 750 154 500 500
535220 Cleaning Supplies 57 60 100 13 100 100
535230 Small Tools and Equipment 108 39 100 0 100 100
I'OTAL OPERATING EXPENSES 58,561 54,162 54,200 26,496 53,950 53,950
CAPITAL OUTLAY
606400 Vehicles and Equipment 0 0 0 0 0 0
YOTAL CAPITAL OUTLAY 0 0 0 0 0 0
tOTAL CARTS DIVISION 96,630 93,328 106,526 39,885 106,276 109,221
183
ICi~'v 0F SEI~xsTI~ ~LORII>A :~004/~00~ ,~NNt~L B~DGI~Ti
CIT~ OF
HOME OF PELICAN ISLAND
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184
]CITY OF SEBASTIAN, FLORIDA 2004/2005 ANNUAL BUDGET[
AIRPORT
City of Sebastian operates a 625 acres municipal airport through the establishment of an enterprise fund. The
airport property was deeded to the city in 1959 by the federal government. The main source of revenues to
support the airport operations is lease revenue. The airport receives federal and state government grants to
fund airport capital projects, which are accounted in city's capital improvement fund. Since the year 2000,
the Airport has been involved in over $10 million in capital improvements, all of which to better develop the
facilities and economic growth.
AIRPORT FUND REVENUE
Code: 450010
rte Fiscal Year 2004-2005 adopted budget for Airport fund revenue is $275,255. This compares to the 2003-04
projected Airport fund revenue of $244,685, an increase of $30,570 or 12.5%.
Projected Adopted
FY 01-02 FY 02-03 FY 03-04 FY 03-04 FY 04-05
Description Actual Actual Budget Revenue Budget Difference
Operating revenue 178,743 167,676 206,664 204,665 267,235 62,570
hntergovernmental 32,000 32,000 (32,000)
Non-operating revenues 11,215 7,953 19,285 8,020 8,020
Total revenues and other sources 189,958 175,629 257,949 244,685 275,255 30,570
Difference
$ 62,570
Fiscal Year 04-05 Adopted Budget:
Major Current Level Changes from
Fiscal Year 2003-04 Projected Revenue:
1. Operating revenue - Increase due to additional projected revenues associated with airport lease
agreements.
2. Intergovernmental - Decrease results from the fact there have been no approved grants awarded as
of this date. $ (32,000)
3. Non-operating revenues - No forecasted increase in interest earnings. $
185
ICITY °F' ' ' BASTiAN, FLORIDA 2004/2005 ANNUAL
AIRPORT REVENUE
~ode: 450010
Account
Number Description
)PERATING REVENUE
~625XX Rents and Royalties
~69900 Other Miscellaneous Revenues
TOTAL OPERATING REVENUE
NON-OPERATING REVENUE:
INTERGOVERNMENTAL SOURCES
334451 Airport - FDOT JPA Revenue
TOTAL INTERGOV'T SOURCES
OTHER NON-OPERATING REVENUE:
361100 Interest Earnings
361105 SBA Interest Earnings
364100 Sale of Fixed Assets
389995 Appr. from PY Retained Earnings
TOTAL OTHER NON-OPERATING REVENUE
TOTAL NON-OPERATING REVENUES
TOTAL AIRPORT REVENUES
FY 01/02
Actual
167,061
11,682
178,743
0
0
448
10,767
0
0
11,215
11,215
189,958
FY 02/03
Actual
160,695
6,981
167,676
0
0
(42)
7,995
0
0
7,953
7,953
175,629
FY03/04
Budget
200,660
6,004
206,664
32,000
32,000
851
12,188
0
6,246
19,285
51,285
257,949
Actual
to
03/31/04
83,447
3,207
86,654
32,000
32,000
(10)
3,910
0
0
3,900
35,900
122,554
FY03/04
Proiected
198,661
6,004
204,665
32,000
32,000
20
8,000
0
0
8,020
40,020
244,685
FY 04/05
Adopted
Budget
261,235
6,000
267,235
20
8,000
0
0
8,020
8,020
275,255
186
]CITY OF SEBASTIAN, FLORIDA 2004/2005 ANNUAL BUDGETI
AIRPORT ADMINISTRATION
The Airport Director is responsible for Airport Operations and compliance issues with the Federal Aviation
Administration and the Florida Department of Transportation; airport related capital improvement programs execution
and monitoring, tenant relations, and economic development of Corporate Park West and other airport properties.
FISCAL YEAR 2004 ACCOMPLISHMENTS
Completed installation of security upgrades and access control system.
Completed infrastructure improvements to Airport Drive West and East.
Coordinated the installation of underground, three-phase power.
Completed T-Hanger development.
Facilitated the leasing of 23 acres of airport property for commercial development.
Completed the reconstruction of Runway 9-27 and parallel taxiway.
Secured over $1.6 million in grant funding from the Florida Department of Transportation (FDOT) and the
Federal Aviation Administration.
FISCAL YEAR 2005 GOALS AND OBJECTIVES
Administration of the Airport in accordance with Federal, State and Local regulations.
Revise Joint Automated Capital Improvement Program (JACIP), via partnership with Florida Department of
Transportation and Federal Aviation Administration.
Coordination of safety and logistics associated with airport construction activities.
Monitoring of airport lease agreements with Finance and Legal departments.
Promotion of open and positive relations with airport users and citizens.
Complete construction of Airport, Public Works, Engineering Administration Facility and Police Evidence
Compound.
Complete reconstruction of Taxiway "A".
Complete construction of access road and utilities into Corporate Park West.
PERFORMANCE MEASURES
Actual Actual Projected Projected
Performance Indicators 2001/2002 2002/2003 2003/2004 2004/2005
Number of Based Aircraft 50 50 85 90
Number of Aircraft Operations 47,000 48,000 50,000 62,000
Number of Development Acres 188 190 200 218
Airport Leasehold Revenues N/A N/A $ 265,000 $ 300,000
187
PROGRAM BUDGET DESCRIPTION FOR THE AIRPORT
STAFFING NATURE OF ACTIVITY
03/04 04/05
10.00% 10.00% Federal Aviation Compliance - Conduct operations at the Airport in accordance with Federa
Aviation Regulations.
55,00% 40.00°/{ Capital Improvement Proiect Execution and Monitoring - Execute and monitor Capita
Improvement Projects. Prepare and submit a Five-Year Capital Improvement Program ir
accordance with Regulations. Prepare and apply for Florida Department of Transportatio~
Airport Improvement Grants for Capital Improvement Prqiects and equipment.
15.00% 15.00°/{ Tenant and Public Relations - Monitor and execute Tenant Lease agreements. Provide disput~
resolution regarding airport regulations. Maintain contact with Airport users and citizens
respond to questions and complaints and provide information to all parties about roles
regulations and aimort information.
20.00% 35.00~ Airport Maintenance - Mow Airport, herbicide runways and taxiways, maintain nmwa
lighting system. Supervise runway maintenance and Scrub Jay mitigation/Habitat Conservatim
Area. Clear and nxaintain runway approaches and perform daily Airport inspections.
100.00% 100.00%
AIRPORT ADMINISTRATION BUDGET SUMMARY
The Fiscal Year 2004-2005 Adopted budget for the Airport is $275,255. This compares to the 2003-04 projected
expenses of $260,323, an increase of $14,932 or 6.1%.
Projected Adopted
FY 00-01 FY 01-02 FY 03-04 FY 03-04 FY 04-05
Actual Actual Budget Expenses Budget Difference
Personal Services $ 67,830 $ 118,349 $ 120,975 $ 128,475 $ 142,109 $ 13,634
Operating Expenses 81,633 82,097 89,282 85,915 92,064 6,149
Capital Outlay 25,001 2,459 45,933 45,933 (45,933)
Non-Operating 152,000 1,759 41,082 41,082
Total $ 174,463 $ 354,905 $ 257,949 $ 260,323 $ 275,255 $ 14,932
Fiscal Year 04-05 Adopted Budget:
Major Current Level Changes from
Fiscal Year 2003-04 Projected Expenses: Difference
1. Personal Services - Increase mainly due to an estimated 24% increase in health insurance premiums, a
15.5% increase for exempt management and CWA employees per CWA Union Contract, and an increase in
teferred compensation and worker's compensation premiums which are wage driven. $ 13,634
Operating Expenses - Increase mainly due to increase in travel and advertising expenditures estimates. $ 6,149
Capital Outlay - No forecasted capital outlay for FY 2004-05. $ (45,933)
Non-Operating - Increase is contingency fund. $ 41,082
188
IciTY oF SEBASTIAN, FLORIDA 2004/2005 ANNUAL BUDGET[
PERSONAL SERVICES SCHEDULE
AIRPORT
F/T/E Projected Adopted
PAY POSITION YEARS Expense Budget
POSITION RANGE GRADE 01-02 02-03 03-04 03-04 04-05
Airport Director 51,386/92,808 81E 0.00 1.00 1.00 $ 51,600 $ 55,800
Airport Operations Specialist III 22,661/40,929 18 0.50 1.00 1.00 32,000 36,000
lnterrffTemp 0.67 0.50 0.50 8,400 8,400
1.17 2.50 2.50
TOTAL SALARIES
Overtime
FICA Taxes
Clothing Allowance
Deferred Compensation
Group Health Insurance Premium
Dependant Health Ins Premium
Employee Assistance Program
Worker's Comp Insurance
Total Personal Services
$ 92,000 $ 100,200
500 3,000
7,084 7,902
100 100
8,334 8,541
10,405 10,336
2,863 614
46 46
7,143 11,370
$ 128,475 $ 142,109
CAPITAL OUTLAY SCHEDULE
MRPORT
Priority
Number Description
EXPENDITURES PER FISCAL YEAR
2004-05 2005-06 2006-07 2007-08 2008-09 TOTAL
$ $ $ $ $ - $
$ $ $ $ $ - $
189
AIRPORT ADMINISTRATION
Code: 450110
Actual FY 04/05
Account FY 01/02 FY 02/03 FY 03/04 to FY 03/04 Adopted
Number Description Actual Actual Budget 03/31/04 Projected Budget
PERSONAL SERVICES
511200 Regular Salaries 50,192 86,582 82,000 44,382 92,000 100,200
511400 Overtime 1,847 3,000 1,569 500 3,000
512100 FICA Taxes 3,622 6,528 7,084 3,547 7,084 7,902
512215 Clothing Allowance 100 100 100 100 100
512225 Deferred Compensation 3,998 4,666 8,334 3,900 8,334 8,541
512301 Group Health Insurance Premium 4,950 8,876 10,405 4,616 10,405 10,336
512305 Dependant Health Ins Premium 2,693 2,863 2,863 419 2,863 614
512309 Employee Assistance Program 23 42 46 23 46 46
512400 Worker's Comp Insurance 2,351 6,845 7,143 5,957 7,143 11,370
TOTAL PERSONAL SERVICES 67,830 118,349 120,975 64,513 128,475 142,109
OPERATING EXPENSES
533200 Audit Fees 991 1,294 5,542 7,785 7,785 7,800
533201 Admin Services provided by GF 32,114 32,114 32,114 2,114 32,114 32,114
533400 Other Contractual Services 1,527 1,014 2,280 127 250 500
533420 Pest/Weed Control/Mowing 0 1,259 2,000 0 2,000 4,000
534000 Travel and Per Diem 4,721 4,346 4,250 2,717 4,250 5,350
534101 Telephone 781 217 808 104 208 400
534105 Cellular Phone 1,307 1,424 1,224 550 1,200 1,200
534110 Internet Access l 38 0 138 26 52 100
534120 Postage 270 554 250 58 120 200
534310 Electric 1,797 2,421 1,600 767 1,600 1,600
534420 Equipment Leases 0 0 500 60 250 500
534500 Insurance 5,992 5,555 4,782 4,305 4,305 4,800
534630 R & M-Vehicles 299 473 500 281 800 500
534640 R & M-Operating Equipment 1,738 3,024 2,500 1,826 3,000 3,000
534685 R & M-Grounds Maintenance 8,962 7,780 5,000 1,293 3,000 3,000
534825 Advertising Expenditures 0 0 1,500 500 1,500 3,000
535200 Departmental Supplies 2,089 841 750 521 750 800
535210 Computer Supplies 45 436 500 59 659 500
535230 Small Tools and Equipment 2,224 2,287 1,500 920 1,500 2,000
535260 Gas and Oil 855 2,600 5,224 2,034 4,500 5,000
535270 Uniforms & Shoes 0 444 350 139 350 700
535410 Dues and Memberships 2,140 1,385 1,650 240 1,650 1,650
535420 Books and Publications 0 0 200 0 0 200
535450 Training and Education 2,475 1,485 3,200 1,000 3,200 2,150
535710 Non-Ad Valorem Tax 11,170 11,144 10,920 10,872 10,872 11,000
TOTAL OPERATING EXPENSES: 81,633 82,097 89,282 38,298 85,915 92,064
CAPITAL OUTLAY:
606400 Vehicles and Equipment 25,001 2,459 45,933 45,933 45,933 0
TOTAL CAPITAL OUTLAY: 25,001 2,459 45,933 45,933 45,933 0
NON-OPERATING EXPENSES
909545 Intraftmd Trfr to AP Capital 0 152,000 0 0 0 3,750
909901 Contingency 0 0 1,759 0 0 37,332
TOTAL NON-OPERATING EXPENSES 0 152,000 1,759 0 0 41,082
TOTAL AIRPORT 174,463 354,905 257,949 148,744 260,323 275,255
190
~CITY OF ~EBXS~ix~; F~O~D 200~005 AN~ BUDGE~I
SCHEDULE ONE
SUMMARY OF MILLAGE RATES AND TAX COLLECTIONS
Fiscal Year Millage Rate Tax Collection
1986 4.9972 838,068
1987 5.6440 1,025,054
1988 6.1440 1,265,974
1989 6.6440 1,599,100
1990 6.4400 1,658,583
1991 6.5000 1,755,315
1992 6.6320 2,054,356
1993 6.4410 2,122,641
1994 6.9000 2,372,649
1995 6.9000 2,461,390
1996 6.9000 2,619,790
1997 6.9000 2,664,153
1998 6.9000 2,810,622
1999 6.5000 2,729,769
2000 5.0000 2,323,566
2001 5.0000 2,514,960
2002 4.5904 2,526,276
2003 4.5904 2,752,423
2004 4.5904 3,136,439
2005 4.5904 ** 3,694,064
*Estim~ed
** Adopted
191
ICITY OF SEBASTIAN, FLORID 2004~2005 ANNUAL BUDGETI
Bond Description
SCHEDULE TWO
LONG TERM DEBT SERVICE DETAIL
Date of
Issue Principal Interest
Revenue Bonded Debts
$2,435,000 Recreational Facilities
Improvement and Refunding Revenue
Bonds, Series 2001
$9,500,000 Infrastructure Sales Surtax
Revenue Bonds, Series 2003
$5,630,000 Stonnwater Utility Revenue
Bonds, Series 2003
$2,125,000 Infi~astructure Sales Surtax
Revenue Bonds, Series 2003A
Notes Payable
$3,268,890 Paving Improvements
Promissory Notes
Total Debt Service Payments
3/2001 $240,000 $71,490
4/2003 $525,000 $308,856
11/2003 $235,000 $206,673
12/2003 $125,000 $71,988
8/1998
$205,002 $94,998
$1t330r002 $754.005
FY 2004-05 Total
Debt Service
$311,490
$833,856
$441,673
$380,844
$300,000
$2.267.863
192
]CITY OF SEBASTIAN, FLORID 2004/2005 ANNUAL BUDGET[
SCHEDULE THREE
DEBT SERVICE PAYMENT SCHEDULE
$2,435,000 Recreational Facilities Improvement and Refunding Revenue Bonds, Series
2001
Date Principal Interest Total Fiscal Year Total
10/01/2004 $240,000 $38,145 $278,145
04/01/2005 $0 $33,345 $33,345 $311,490
10/01/2005 $250,000 $33,345 $283,345
04/01/2006 $0 $28,345 $28,345 $311,690
10/01/2006 $255,000 $28,345 $283,345
04/01/2007 $0 $23,245 $23,245 $306,590
10/01/2007 $270,000 $23,245 $293,245
04/01/2008 $0 $17,845 $17,845 $311,090
10/01/2008 $280,000 $17,845 $297,845
04/01/2009 $0 $12,245 $12,245 $310,090
10/01/2009 $290,000 $12,245 $302,245
04/01/2010 $0 $6,300 $6,300 $308,545
10/01/2010 $300,000 $6,300 $306,300 $306,300
Total 1,885,000 $280,795 $2,165,795 $2,165,795
193
ICI~Y OF SEBASTIAN, FLORID 2004/200~ ~N~AL BUDgeT[
SCHEDULE THREE
DEBT SERVICE PAYMENT SCHEDULE - CONTINUED
$9,500,000 Infrastructure Sales Surtax Revenue Bonds, Series 2003
Date Principal Interest Total Fiscal Year Total
10/01/2004 $ 0 $154,428.13 $154,428.13
04/01/2005 $525,000 $154,428.13 $679,428.13 $833,856.26
10/01/2005 $0 $149,178.13 $149,178.13
04/01/2006 $535,000 $149,178.13 $684,178.13 $833,356.26
10/01/2006 $0 $143,159.38 $143,159.38
04/01/2007 $550,000 $143,159.38 $693,159.38 $836,318.76
10/01/2007 $0 $134,909.38 $134,909.38
04/01/2008 $565,000 $134,909.38 $699,909.38 $834,818.76
10/01/2008 $0 $126,434.38 $126,434.38
04/01/2009 $585,000 $126,434.38 $711,434.38 $837,868.76
10/01/2009 $0 $116,928.13 $116,928.13
04/01/2010 $600,000 $116,928.13 $716,928.13 $833,856.26
10/01/2010 $0 $107,178.13 $107,178.13
04/01/2011 $620,000 $107,178.13 $727,178.13 $834,356.26
10/01/2011 $0 $96,638.13 $96,638.13
01/01/2012 $645,000 $96,638.13 $741,638.13 $838,276.26
10/01/2012 $0 $85,189.38 $85,189.38
04/01/2013 $665,000 $85,189.38 $750,189.38 $835,378.76
10/01/2013 $0 $73,053.13 $73,053.13
04/01/2014 $690,000 $73,053.13 $763,053.13 $836,106.26
10/01/2014 $0 $60,115.63 $60,115.63
04/01/2015 $715,000 $60,115.63 $775,115.63 $835,231.26
10/01/2015 $0 $46,530.63 $46,530.63
04/01/2016 $745,000 $46,530.63 $791,530.63 $838,061.26
10/01/2016 $0 $32,003.13 $32,003.13
04/01/2017 $770,000 $32,003.13 $802,003.13 $834,006.26
10/01/2017 $0 $16,603.13 $16,603.13
04/01/2018 $805,000 $16,603.13 $821,603.13 $ 838,206.26
Total $9,015,000 $2,684,697.64 $11,699,697.64 $11,699,697.64
194
SCHEDULE THREE
DEBT SERVICE PAYMENT SCHEDULE - CONTINUED
$5,630,000 Stormwater Utility Revenue Bonds, Series 2003
Date Principal Interest Total Fiscal Year Total
11/01/2004 $0 $103,336.25 $103,336.25
05/01/2005 $235,000 $103,336.25 $338,336.25 $441,672.50
11/01/2005 $0 $100,986.25 $100,986.25
05/01/2006 $235,000 $100,986.25 $335,986.25 $436,972.50
11/01/2006 $0 $98,636.25 $98,636.25
05/01/2007 $240,000 $98,636.25 $338,636.25 $437,272.50
11/01/2007 $0 $95,936.25 $95,936.25
05/01/2008 $245,000 $95,936.25 $340,936.25 $436,872.50
11/01/2008 $0 $92,567.50 $92,567.50
05/01/2009 $255,000 $92,567.50 $347,567.50 $440,135.00
11/01/2009 $0 $88,742.50 $88,742.50
05/01/2010 $260,000 $88,742.50 $348,742.50 $437,485.00
11/01/2010 $0 $84,517.50 $84,517.50
05/01/2011 $270,0001 $84,517.50 $354,517.50 $439,035.00
11/01/2011 $0 $79,623.75 $79,623.75
05/01/2012 $280,000 $79,623.75 $359,623.75 $439,247.50
11/01/2012 $0 $74,023.75 $74,023.75
05/01/2013 $290,000 $74,023.75 $364,023.75 $438,047.50
11/01/2013 $0 $68,223.75 $68,223.75
05/01/2014 $305,000 I $68,223.75 $373,223.75 $441,447.50
11/01/2014 $0 $62,505.00 $62,505.00
05/01/2015 $315,000 $62,505.00 $377,505.00 $440,010.00
11/01/2015 $0 $56,362.50 $56,362.50
05/01/2016 $325,000 $56,362.50 $381,362.50 $437,725.00
11/01/2016 $0 $49,862.50 $49,862.50
05/01/2017 $340,000 $49,862.50 $389,862.50 $439,725.00
11/01/2017 $0 $42,892.50 $42,892.50
05/01/2018 $355,000 $42,892.50 $397,892.50 $440,785.00
11/01/2018 $0 $35,437.50 $35,437.50
05/01/2019 $370,000 $35,437.50 $405,437.50 $440,875.00
11/01/2019 $0 $27,112.50 $27,112.50
05/01/2020 $385,000 $27,112.50 $412,112.50 $439,225.00
11/01/2020 $0 $18,450.00 $18,450.00
05/01/2021 $400,000 $18,450.00 $418,450.00 $436,900.00
11/01/2021 $0 $9,450 $9,450
05/01/2022 $420,000 $9,450 $429,450 $438,900.00
Total $5,525,000 $2,377,332.50 $7,902,332.50 $7,902,332.50
195
Iclw¥ or SEBASTIAN, FLORID 2004/2005 ANNUAL BUDGET[
SCHEDULE THREE
DEBT SERVICE PAYMENT SCHEDULE - CONTINUED
$2,125,000 Infrastructure Sales Surtax Revenue Bonds, Series 2003A
Date Principal Interest Total Fiscal Year Total
10/01/2004 $0 $35,993.75 $35,993.75
04/01/2005 $125,000 $35,993.75 $160993.75 $196,987.50
10/01/2005 $0 $34,743.75 $34,743.75
04/01/2006 $130,000 $34,743.75 $164,743.75 $199,487.50
10/01/2006 $0 $33,443.75 $33,443.75
04/01/2007 $130,000 $33,443.75 I $163,443.75 $196,887.50
10/01/2007 $0 $31,900.00 i $31,900.00
04/01/2008 $135,000 $31,900.00 i $166,900.00 $198,800.00
10/01/2008 $0 $30,043.751 $30,043.75
04/01/2009 $135,000 $30,043.75 $165,043.75 $195,087.50
10/01/2009 $0 $28,018.75 $28,018.75
04/01/2010 $145,000 $28,018.75 $173,018.75 $201,037.50
10/01/2010 $0 $25,662.50 $25,662.50
04/01/2011 $145,000 $25,662.50 $170,662.50 $196,325.00
10/01/2011 $0 $23,125.00 $23,125.00
01/01/2012 $150,000 $23,125.00 $173,125.00 $196,250.00
10/01/2012 $0 $20,406.25 $20,406.25
04/01/2013 $155,000 $20,406.25 $175,406.25 $195,812.50
10/01/2013 $0 $17,500.00 $17,500.00
04/01/2014 $160,000 $17,500.00 $177,500.00 $195,000.00
10/01/2014 $0 $14,300.00 $14,300.00
04/01/2015 $170,000 $14,300.00 $184,300.00 $198,600.00
10/01/2015 $0 $10,900.00 $10,900.00
04/01/2016 $175,000 $10,900.00 $185,900.00 $196,800.00
10/01/2016 $0 $7,400.00 $7,400.00
04/01/2017 $185,000 $7,400.00 $7,400.00 $199,800.00
10/01/2017 $0 $3,700.00 $3,700.00
04/01/2018 $185,000 $3,700.00 $188,700.00 $192,400.00
Total $2,125,000 $634,275.00 $2,759,275.00 $2,759,275.00
196
]ciT 0F FL° D 0°4/2°°5 ANnuAL BUDGE
SCHEDULE THREE
DEBT SERVICE PAYMENT SCHEDULE - CONTINUED
$3,268,890 Paving Improvements Promissory Notes
Date Principal Interest Total Fiscal Year Total
02/27/2005 $101,385.61 $48,614.39 $150,000.00
08/27/2005 $103,616.09 $46,383.91 $150,000.00 $300,000.00
02/27/2006 $105,895.64 $44,104.36 $150,000.00
08/27/2006 $108,225.35 $41,774.65 $150,000.00 $300,000.00
02/27/2007 $110,606.31 $39,393.69 $150,000.00
08/27/2007 $113,039.64 $36,960.36 $150,000.00 $300,000.00
02/27/2008 $115,526.52 $34,473.48 $150,000.00
08/27/2008 $118,068.10 $31,931.90 $150,000.00 $300,000.00
02/27/2009 $120,665.60 $29,334.40 $150,000.00
08/27/2009 $123,320.24 $26,679.76 $150,000.00 $300,000.00
02/27/2010 $126,033.29 $23,966.71 $150,000.00
08/27/2010 $128,806.02 $21,193.98 $150,000.00 $300,000.00
02/27/2011 $131,639.75 $18,360.25 $150,000.00
08/27/2011 $134,535.83 $15,464.17 $150,000.00 $300,000.00
02/27/2012 $137,495.25 $12,504.75 $150,000.00
08/27/2012 $140,520.51 $9,479.49 $150,000.00 $300,000.00
02/27/2013 $143,611.96 $6,388.04 $150,000.00
08/27/2013 $146,771.42 $3,228.58 $150,000.00 $300,000.00
Total $2,209,763.13 $490,236.87 $2,700,000.00 $2,700,000.00
197
icily 0FSEBASTiA'N'I'~i~'L0~D 2004/200s ANN~UD ~E~[
SCHEDULE FOUR
LEASE PAYMENTS SCHEDULE
Lease Description FY 2004-05 FY 2005-06 FY 2006-07 FY 2007-08 FY 2008-09
Business-type Activities:
Golf Carts Operating Lease $52,250.16 $52,250.16 $107,987.62 $0.00 $0.00
Airport Land Lease $120,000.00 $175,000.00 $175,000.00 $175,000.00 $175,000.00
Total Business-type Activities
Annual Lease Payments $172,250.16 $227,250.16 $282,987.62 $175,000.00 $175,000.00
Governmental-type Activities:
Construction Equipment $154,693.39 $154,693.39 $154,693.39 $154,693.39 $0.00
Total Governmental-type
Activities Annual Lease
Payments $154,693.39 $154,693.39 $154,693.39 $154,693.39 $0.00
198
[C~ 0~ ~EB~ST!~i FLORID 2004/2005 ~-NU~L BUDGET[
SCHEDULE FIVE
FIVE YEAR CAPITAL OUTLAY SCHEDULE SUMMARY
DEPARTMENT
GENERAL FUND
010001 Legislative
010005 City Manager
010009 City Clerk
010010 City Attorney
010020 Finance
010021 Management Information Svcs.
010035 Human Resources
010040 Police Special Operations
010041 Police Adn'finist~'ation
010042 Police School Resource
010043 Police Patrol Division
010044 commUmty Policing Unit
010045 Code Enforcement Division
010046 Professional Standards
010047 Police Detective Division
010048 Police Support Services
010049 Police Dispatch Unit
010051 Engineering
010053 Stormwater Utility
010052 Roads and Maintenance
010054 Garage
010057 Parks and Recreation
010059 Cemetery
010080 Growth Management
010085 Building Department
TOTAL GENERAL FUND
EXPENDITURES PER FISCAL YEAR
2004-05 2005-06 2006-07 2007-08 2008-09
$ 2,30O $ $ $
39,018
3,800
1,500
1,560
4,000 35,000
3,000 3,200
32,500 1,800
198,105 180,790
3,550
20,500
$
1,450
12,000
1,900
1,400
1,400 1,400
1,560
38,000
39,700 1,800
175,820 177,818
1,500
183,152
TOTAL
$ 2,300
1,450
51,018
1,900
8,000
1,500
3,120
77,000
47,700
34,300
915,685
3,550
22,000
60,500 16,150 4,400 10,100 91,150
805 850 1,200 2,855
9,700 2,100 2,900 2,300 17,000
3,200 2,600 1,560 7,360
84,059 130,559 226,119 329,559 214,559 984,855
32,500 112,000 144,500
9,140 37,900 14,200 1,300 1,400 63,940
79,650 71,500 70,000 221,150
3,000 3,850 20,000 15,000 41,850
3,620 15,000 2,500 21,120
1,700 6,240 30,860 38,800
$ 527,709 $ 674,537 $ 601,569 $ 584,777 $ 415,511 $ 2,804,103
$ 1,150 $ 6,000 $ $ $ $ 7,150
20,800 14,000 20,000 29,800 28,000 112,600
4,000 4,200 8,200
$ 21,950 $ 24,000 $ 24,200 $ 29,800 $ 28,000 $ 127,950
$ $ $ $ $ $
$ 549,659 $ 698,537 $ 625,769 $ 614,577 $ 443,511 $ 2,932,053
GOLF COURSE FUND
4101 I0 Golf Course Administration
410120 Golf Course Greens
410130 Golf Course Carts
TOTAL GOLF COURSE FUND
TOTAL AIRPORT FUND
TOTAL ALL FUNDS
199
SCHEDULE SIX
FIVE YEAR SCHEDULE OF CAPITAL OUTLAY REQUESTS
EXPENDITURES PER FISCAL YEAR
DEPARTMENT
010001 LEGISLATIVE
1 Computers (2)
2004-05 2005-06 2006-07 2007-08 2008-09 TOTAL
2,300 2,300
2,300 0 0 0 0 2,300
1,450 1,450
0 0 1,450 0 0 1,450
4,500 4,500
12,000 12,000
34,518 34,518
0 39,018 12,000 0 0 51,018
1,200 1,200
700 700
0 0 1,900 0 0 1,900
2,400 2,400
1,400 1,400 1,400 1,400 5,600
0 3,800 1,400 1,400 1,400 8,000
010005 CITY MANAGER
1 Computer
010009 CITY CLERK
1 Computer Hardware/Software
Upgrades
2 Plans Scanner
3 Laserfiche Software
010010 LEGAL
1 Computer
2 Printer
010020 FINANCE
1 Computer (2)
2 Laser printers
010021 MANAGEMENT INFORMATION
SYSTEMS
1 Computer
1,500 1,500
0 1,500 0 0 0 1,500
1,560 1,560 3,120
0 1,560 1,560 0 0 3,120
4,000 4,000
35,000 35,000
38,000 38,000
010035
1
2
HUMAN RESOURCES
Computer
Applicant testing computer
010040 POLICE SPECIAL OPERATIONS
1 Tasers (4)
2 Traffic Vehicle
3 K-9 Vehicle
4,000 35,000 0 38,000 0 77,000
200
DEPARTMENT
010041
1
2
3
4
POLICE ADMINISTRATION
Replacement radios/speaker
Personal Computer
Laptop Computer
Replacement of Police Vehicle
010042
1
2
POLICE SCHOOL RESOURCE
OFFICER UNIT
Replacement Vehicle
(Funded By DST)
Laptop Computer
EXPENDITURES PER FISCALYEAR
2004-05 2005-06 2006-07 2007-08 2008-09 TOTAL
3,000 3,000
1,700 1,700 1,800 5,200
1,500 1,500
0 38,000 38,000
3,000 3,200 39,700 1,800 0 47,700
32,500 32,500
1,800 1,800
32,500 1,800 0 0 0 34,300
010043
1
2
3
4
5
6
7
8
9
10
11
POLICE UNIFORM DIVISION
Replacement Marked Patrol Vehicle
(Funded by DST)
Marked Patrol Vehicle
(Funded by DST)
Laptop computers (8)
Automatic External Defibulators (5)
Replace Radio
Radars (2 per year)
Tasers (20)
Mobil Video Replacements
Personal Computer
Vehicle (Program Change)
(Funded by DST)
Vehicle (Program Change)
(Funded by DST)
32,500 149,550 154,040 158,660 163,420 658,170
32,500 32,500
12,605
20,000
17,500 18,000 18,600
3,000 3,090 3,180
20,000
30,000
30,000
19,158 19,732
9,000
1,150
12,605
20,000
92,990
9,270
20,000
9,000
1,150
30,000
30,000
198,105 180,790 175,820 177,818 183,152 915,685
3,550 3,550
3,550 0 0 0 0 3,550
010044
1
POLICE COMMUNITY
POLICING UNIT
"Are You OK" Program sofv0vare
010045
1
2
3
CODE ENFORCEMENT DIVISION
Computer Replacements
Track-I/2 Ton P/U
Portable Radios (2)
1,500 1,500 3,000
19,000 19,000
6,000 6,000
0 20,500 1,500 0 0 22,000
0 0 0 0 0 0
010046
PROFESSIONAL STANDARDS
201
i ITY 0F sEBASTIAN, FLORID 2004/2005 ANNUAL BUDGETI
EXPENDITURES PER FISCAL YEAR
DEPARTMENT 2004-05 2005-06 2006-07 200%08 2008-09 TOTAL
POLICE DETECTIVE DIVISION
Replacement Unmarked Vehicle (3)
Surveillance Equipment
Portable Radios/Speakers
Mobile Radio Replacements (2)
Computer replacements
Laptop Computers Replacement
Digital Camera
010047
1
2
3
4
5
6
7
51,000
2,000
7,500
7,500
5,000 7,500
1,150 2,600 2,600
2,500
1,800
51,000
2,000
15,000
12,500
6,350
2,500
1,800
60,500 16,150 4,400 10,100 0 91,150
805 805
850 850
1,200 1,200
805 850 1,200 0 0 2,855
010048
1
2
3
SUPPORT SERVICES DMSION
Typewriter
Computer
Monitors
010049
1
2
3
4
5
POLICE DISPATCH DMSION
FCIC/NCIC terminal replacement
Instant playback
Personal computer
Monitors
Replace Chairs
2,100 2,300 4,400
7,600 7,600
2,100 2,100
1,200 1,200
1,700 1,700
9,700 2,100 2,900 2,300 0 17,000
3,200 3,200
1,100 1,560 2,660
1,500 1,500
3,200 2,600 1,560 0 0 7,360
010051
1
2
3
ENGINEERING
Laser Level
Computer
Laser Printer
010053
1
2
3
4
5
6
7
STORMWATER UTILITY DMSION
Crew Cab Service Truck
Kaiser Skid Loader
(Funded by DST)
Menzie & Brush Truck
Computer
Dump Truck
Badger Replacement
Dozer
24,500 26,000 50,500
59,559 59,559 59,559 59,559 59,559 297,795
45,000 45,000 45,000 45,000 180,000
1,560 1,560
120,000 120,000
225,000 225,000
110,000 110,000
84,059 130,559 226,119 329,559 214,559 984,855
202
ICiT '0g sEi ' sTIANI FLORID 2004/2005
EXPENDITURES PER FISCAL YEAR
DEPARTMENT 2004-05 2005-06 2006-07 200%08 2008-09 TOTAL
010052 PUBLIC WORKS
ROADS AND MAINTENA/NCE
1 Generator 16,000 16,000
2 Trailer 4,500 4,500
3 Maintenance / Work Boat 12,000 12,000
(Funded by DST)
4 Brush Truck 90,000 90,000
(Funded by DST)
5 Replacement Track 22,000 22,000
32,500 112,000 0 0 0 144,500
010054 CENTRAL GARAGE
1 AC Service Equipment
2 Engine Scanner Upgrade
3 8HP Air Compressor
4 Car Lift
5 Truck Lift
6 Wheel Balancer
7 Brake Dram & Rotor Lathe
8 Transmission Jack
9 Modis Engine Analyzer
10 Band Saw
6,500
1,000 1,100
1,640
0 10,000
0 20,000
0 4,500
1,500
0
800
0
1,200 1,300 1,400
5,000
8,000
6,500
6,000
1,640
10,000
20,000
4,500
5,000
1,500
8,000
800
9,140 37,900 14,200 1,300 1,400 63,940
010057
1
PARKS AND RECREATION
Pickup Truck
(Funded by DST)
2 Mowers for new parks
(Funded by DST)
3 Athletic Mower
(Funded by DST)
4 Backstops (4)
5 Skate Park Repair
6 Fencing Repair
7 New Bleachers RVP
8 Computer
9 Infield Drag Machine
10 Azine Ter. Park Development
11 Bleachers BSSC
13,000
7,000
25,000
18,000
8,000
7,500
1,150
18,000
16,000
10,000
15,000
12,500
30,000 43,000
40,000 65,000
25,000
16,000
18,000
8,000
7,500
1,150
10,000
15,000
12,500
79,650 71,500 70,000 0 0 221,150
203
DEPARTMENT
010059 CEMETERY
1 Sidewalk
2 Benches
3 Brick Wall
4 Mower
010080 GROWTH MANAGEMENT
1 Personal Computer
2 Vehicle
010085 BUILDING DEPARTMENT
1 Computers
2 Printer
3 Laptop Computers
TOTAL GENERAL FUND
EXPENDITURES PER FISCAL YEAR
2004-05 2005-06 2006-07 2007-08 2008-09 TOTAL
3,000 3,000
3,850 3,850
20,000 20,000
15,000 15,000
3,000 3,850 0 20,000 15,000 41,850
3,620 1,500 2,500 7,620
13,500 13,500
0 3,620 15,000 2,500 0 21,120
1,700 6,240 7,940
13,060 13,060
17,800 17,800
1,700 6,240 30,860 0 0 38,800
$ 527,709 $ 674,537 $ 601,569 $ 584,777 $ 415,511 $ 2,804,103
1,150 1,150
6,000 6,000
1,150 6,000 7,150
GOLF COURSE FUND
410110 GOLF COURSE ADMIN
1 Computer
2 Flooring
410120 GOLF COURSE GREENS
1 Progressive Mower
2 Carry All
3 Tractor
4 Rotary Mower
5 Mig Welder
6 Greens Mower
7 Toro Sand Pro
410130 GOLF COURSE CARTS
1 Range Picker
2 Ball Washer
3 Range Dispenser
TOTAL GOLF COURSE FUND
15,000 18,000
5,800 7,800
14,000
17,000
3,000
22,000
33,000
13,600
14,000
17,000
3,000
22,000
10,000 10,000
20,800 14,000 20,000 29,800 28,000 112,600
2,200 2,200
1,800 1,800
4,200 4,200
0 4,000 4,200 0 0 8,200
$ 21,950 $ 24,000 $ 24,200 $ 29,800 $ 28,000 $ 127,950
204
]~iT~ 0F SEB~S~i~ ~6~D 20°4/2°o5 ANNUA~ B~I)G~I
DEPARTMENT
AIRPORT FUND
450110 AIRPORT ADMINISTRATION
TOTAL AIRPORT FUND
EXPENDITURES PER FISCAL YEAR
2004-05 2005-06 2006-07 200%08 2008-09 TOTAL
$ $ $ $ $ $
$ 549,659 $ 698,537 $ 625,769 $ 614,577 $ 443,511 $ 2,932,053
TOTAL ALL FUNDS
205
]CITY OF SEBASTIAN, FLORID 2004/2005 ANNUAL BUDGETI
SCHEDULE SEVEN
FIVE YEAR CAPITAL IMPROVEMENT PROGRAM
Following is the anticipated five year Capital Improvement Program Project Schedule for the Capital
Projects Fund, Golf Course Fund, and Airport Fund, beginning with Fiscal Year 2005/2006. In
addition to the Golf Course and Airport funds, it also includes projects funded by the General Fund,
Local Option Gas Tax, Discretionary Sales Tax, Recreation Impact Fee, Stormwater Utility Fees and
the Cemetery Trust Fund, as well as State and Federal Grants. It is a listing of projects needed for
replacement or improvement of the City's major facilities, roadways, and structures. The list is
categorized by the nature of the project.
Funding for the 2004-05 projects is identified and included in the adopted 2004-05 Capital Projects
Budget. For the years 2006-2010 the projects have been identified along with their anticipated
funding sources. Although, potential funding, has been provided, changes may be made in
conjunction with alternative sources as they become available in each of these subsequent years. As
with the annual Capital Projects Program, funding will be provided in a combination of pay-as-you-
go and bond/grm~t financed sources. The timing of projects identified may be altered from year to
year to meet changing circumstances.
The Five Year Capital Improvement Schedule is consolidated as follows:
Roads $ 4,186,000
Sidewalks/Bikeways 900,000.00
Recreation 490,000.00
Stormwater Utilities 500,000.00
Cemetery 100,000.00
Golf Course 47,000.00
Airport 3,440,305.00
Debt Service 464,079.00
TOTAL $ 10,127,384
206
]CITY OF SEBASTIAN, FLORID 2004~2005 ANNUAL BUDGET[
SUMMARY OF FIVE YEAR CAPITAL IMPROVEMENT PROGRAM
October 1, 2005 tc October 1, 2006 tc October 1, 2007 te October 1, 2008 tc October 1, 2009 to
September 30, September 30, September 30, September 30, September 30,
2006 2007 2008 2009 2010 Total
Cash Forward $ - $ 30,620 $ 100,362 $ 158,880 $ 171,131 $ 460,993
General Fund
Local Option Gas Tax 400,000 150,000 150,000 150,000 150,000 1,000,000
Discretionary Sales Surtax 389,693 2,214,694 1,715,693 180,001 180,000 4,680,081
Cemetery Trust Fund 25,000 25,000
Rec Impact Fee 100,000 120,000 55,000 60,000 335,000
Stormwater Utility Fee 100,000 100,000 100,000 I00,000 100,000 500,000
Golf Course Fund 47,000 47,000
Airport Funds 188,125 179,936 320,000 688,061
Other Funding(Bonds, Grants, etc.) 852,500 719,744 1,280,000 2,852,244
Interest Income 30,620 69,741 58,517 12,250 10,750 181,879
iTotalRevenues $ 2,107,938 $ 3,609,735 $ 3,779,573 $ 661,131 $ 611,881 $ 10,770,257
Expenditures:
Fiscal Year 2005/2006 Summary $ 2,077,318 $ 2,077,318
Fiscal Year 2006/2007 Summary 3,509,373 3,509,373
Fiscal Year 2007/2008 Summary 3,620,693 3,620,693
Fiscal Year 2008/2009 Summa~d 490,000 490,000
Fiscal Year 2009/2010 SummaD' 430,000 430,000
l~otalExpenditures $ 2,077,318 $ 3,509,373 $ 3,620,693 $ 490,000 $ 430,000 $ 10,127,384
II~ifference I$ 30,620 I$ 100,362 I $ 158,880 I$ 171,131 I $ 181,881 I $ 642,873 I
207
FIVE YEAR CAPITAL IMPROVEMENT PROGRAM
October 1,2005 to October 1, 2007 to October 1, 2008 to Octobar 1, 2009 to
September 30, 2006 September 30, 2008 September 30, 2009 September 30, 201C Total
Cash Forward
General Fund
Local Option Gas Tax
Discretionary Sales Surex
Cemetery Trust Fund
Rec Impact Fee
Stormwater Utility Fee
Golf Course Fund
Airport Funds
Other Funding(Bonds, Grants, etc.)
Interest Income
Total Revenues
October 1, 2006 to
September 30, 2005
$ 30,620
400,000 150,000
389,693 2,214,694
25,000
100,000 120,000
100,000 100,000
47,000 -
188,125 179,936
852,500 719,744
30,620 69,741
$ 2,107,938 $ 3,609,735
100,362
150,000
1,715,693
55,000
100,000
320,000
1,280,000
58,517
158,880 $ 171,131
150,000 150,000
180~01 150~00
60,000
100,000 100,000
12,250 10,750
$ 3,779,573 $ 661,131 $ 611,881
460,993
1,000,000
4,680,081
25,000
335,000
500,000
47,000
688,061
2,852~44
181,879
$ 10,770,257
Expenditures:
FISCAL YEAR 2005/2006
Road Improvements
Road Paving
Easy Slreet R~novation
Curb & Gutter and Sidewalks
Sidewalks and Bikeways
Annual Sidewalk Program
Recreation Facilities
Keen Terr/S. Wimbrow Park (Zone B)
Hardee Park Playground
Riverview Park Parking
Rehabilitation & Reconfiguration
Snowshoe House Renovation
Stormwater Utilities
Quality Improveraent Projects
Golf Course
Rebuild Golf Course Reatrooms
Airnort
Construct Multi-aircraft Hangars
Acquire Land
Install Taxiway Lights
Debt Service
Heavy Equipment Lease
150,000
250,000
180,000
60,000
40,000
55,000
100,000
100,000
47,000
390,625
250,000
300,000
154,693
150,000
250,000
180,000
60,000
40,000
55,000
100,000
100,000
47,000
390,625
250,000
300,000
t54,693
208
]~!~ OF SEBASTIAN, FLORID 2004/2005 ANNUA~ ~E~I
FIVE YEAR CAPITAL IMPROVEMENT PROGRAM
October l, 2005 to October l, 2006 to Oetober l, 2007 to October l, 2008 to October l, 2009 to
September 30, 200~ September 30, 2007 September 30, 2008 September 30, 200~ September 30, 2010 Total
FISCAL YEAR 2006/2007
Road Improvements
Road Paving $ 150,000 $ 150,000
Laconia Street Enhancements 500,000 500,000
Fleming Street Enhancements 1,305,000 1,305,000
~idewalks and Bikeways
Annual Sidewalk Program 180,000 180,000
Recreation Facilities
Municipal Complex Park 50,000 50,000
2 new tennis courts
Barber and Acorn Park Development 40,000 40,000
Carnival & Pcriwinld¢ Park Development 30,000 30,000
gtormwater Utilities
Quality Improvement Projects I00,000 100,000
Cemetery
Columbarlums 100,000 100,000
Airport
Conduct Mastcc Plan Update 300,000 300,000
Construct perimeter Road 234,375 234,375
Construct Apron 365,305 365,305
Debt Service
Heavy Equipment Lease 154,693 154,693
FISCAL YEAR 2007/2008
Road Improvements
Road Paving $ 150,000 $ 150,000
Laconia Street Enhancements 731,000 731,000
Fleming Street Enhancements 650,000 650,000
Sidewalks and Bikeways
Annual Sidewalk Program 180,000 180,000
Recreation Facilltles
Chelteham & Cownie Park Development 25,000 25,000
Celtic & Crown Park Development 30,000 30,000
$tormwater Utilitles
Quality Improvement Projects 100,000 100,000
Airuort
Construct Perimeter Road 800,000 800,000
Construct Access Roads 800,000 800,000
Debt Service
Heavy Equipment Lease 154,693 154,693
209
I~iTY OF SEBASTIAN, FLORID 2004/2005 ANNUAL sm)GETI
FIVE YEAR CAPITAL IMPROVEMENT PROGRAM
October 1, 2005 to October 1, 2006 to October 1,2007 to October 1, 2008 to October I, 2009 to
September 30,2006 September 30,2005 September 30,2008 September 30,2009 Septernber 30,201£ Total
FISCAL YEAR 2008/2009
Road Imorovements
Road Paving $ 150,000 $ 150,000
Sidewalks and Bikewavs
Annual Sidewalk Program 180,000 180,000
Recreation Facilities
Newhall & Rosebush Park Development 30,000 30,000
Surrey & Iuxedo Park Development 30,000 30,000
Stormwater Utilities
Quality Improvement Projects 100,000 100,000
FISCAL YEAR 2009/2010
Road Imurovement$
Road Paving $ 150,000 $ 150,000
Sidewalks and Bikeways
Annual Sidewalk Program 180,000 180,000
Stormwater Utilities
Quality Improvement Proj eels 100,000 100,000
l'otal Expenditures $ 2,077,318 $ 3,509,373 $ 3,620,693 $ 490,000 $ 430,000 $ 10,127,384
Difference I$ 30,620 I$ 100,362 I$ 158,880 I* 171,131 I$ 181,881 I$ 642,873
210
~CITY OF SEBASTIAN, FLORID 2004/2005 ANNUAL BUDGETI
SCHEDULE EIGHT
FIVE YEAR CAPITAL IMPROVEMENT PROGRAM BY FUNDING SOURCE
FISCAL YEAR 2005/2006
Road Improvements
Road Paving $
Easy Street Renovation
Curb & Gutter and Sidewalks
Sidewalks and Bikeways
Annual Sidewalk Prognun
Recreation Facilities
Keen Terr/S. Wimbrow Park (Zone B)
Hardee Park Playground
Riverview Parking
Rehabi]itat/on & Reconfigaration
Snowshoe House Renovation
Stormwater Utilities
Quality Inxprovement Projects
Golf Course
Rebuild Golf Course Resh'ooms
Airport
Construct Mulfi-aircraR Hangars
Acquire Land
Install Taxiway Lights
Debt Service
Heavy Equipment Lease
Local Discretionary Cemetery Recreation Stormwater Golf
Option Sales Trust Impact Utility Course Airport Other
Gas Tax Taxx Fund Fete Fee Fund Fund Fund Sources
150,000
250,000
180,000
55,000
60,000
40,000
100,000
47,000
154,693
100,000
78,125 312,500
50,000 200,000
60,000 240,000
Total
$ 150,000
250,000
180,000
60,000
40,000
55,000
100,000
100,000
47,000
390,625
250~00
300,000
154,693
Total Fiscal Year 2005/2006
$ 400,000 $ 389,693 $ - $ 100,000 $ 100,000 $ 47,000 $ 188,125 $ 852,500 $ 2,077,318
211
]CITY OF SEBASTIAN, FLORID 2004/2005 ANNUAL BUDGET~
FIVE YEAR CAPITAL IMPROVEMENT PROGRAM BY FUNDING SOURCE
FISCAL YEAR 2006/2007
Road Improvements
Road Paving
Laconia Street Enhancements
Fleming Street Enhancements
Sidewalks and Bikeways
Annual Sidewalk Program
Recreation Facilities
Municipal Complex Park
2 new tennis courts
Barber and Acorn Park
Development
Carnival & Pm'iwinkle Park
Development
Stormwater Utilities
Quality Improvement Projects
Cemetery
Columbariums
Airport
Conduct Master Plan Update
Construct Perimeter Road
Construct Apron
Debt Service
Heavy Equipment Lease
Local Discretionary Cemetery Recreation Stormwater Golf
Option Sales Trust Impact Utility Course Airport Other
Gas Tax Tax Fund Fee Fee Fund Fund Fund Sources
$ 150,000
500,000
1,305,000
180,000
50,000
40,000
30,000
100,000
75,000 25,000
154,693
60,000 240,000
46,875 187,500
73,061 292,244
Total
$ 150,000
500,000
1,305,000
180,000
50,000
40,000
30,000
100,000
100,000
300,000
234,375
365,305
154,693
Total Fiseal Year 2006/2007
S 150,000 $ 2,214,694 $ 25,000 $ 120,000 $ 100,000 $ - $ 179,936 $ 719,744 $ 3,509,373
212
~,ITY OF SEBASTIAN, FLORID 2004/2005 ANNUAL
FIVE YEAR CAPITAL IMPROVEMENT PROGRAM BY FUNDING SOURCE
Local Discretionary Cemetery Recreation Stormwater Golf
Option Sales Trust Impact Utility Course Airport Other
Gas Tax Taxx Fund Fete Fee Fund Fund Fund Sources
Total
FISCAL YEAR 2009/2010
Road Improvements
Road Paving $ 150,000 $ 150,000
Sidewalks and Bikeways
Annual Sidewalk Program 180,000 180,000
Stormwater Utilities
Quality Improvement Pro~ects 100,000 100,000
Total Fiscal Year 2009/2010 $ 150,000 $ 180,000 $ $ $ 100,000 $ - $ - $ - $ 430,000
Total Five Year Capital
Improvement Plan $1,000,000 $ 4,680,081 $ 25,000 $ 335,000 $ 500,000 $ 47,000 $ 688,061 $ 2,852,244 $ 10,127,384
214
ICITY OF SEBASTIAN, FLORID 2004/2005 ANNUAL BUDGET]
SCHEDULE NINE
DEFINITION OF FINANCIAL TERMS
This is a glossary of terms commonly used at
public meetings at which financial matters are
discussed:
Ad Valorem Taxes - A tax levied on the assessed
value (net of any exemptions) of real or personal
property. This is commonly referred to as
"property tax".
Anticipated (revenue~ deficit~ expenses~ etc.) -
Estimates used in analyzing mad preparing
budgets. Anticipated figures are the equivalent of
educated guesses. They are based on experience
and information from a variety of sources that help
government officials determine what they think
the income or expenses will be.
Appropriation from Prior Year Fund Balance
(Retained Earnings) - Money not spent in one
fiscal year but carried forward to the next budget
year. Cash carried forward is used to supplement
revenues required to pay for all budgeted
expenses.
Budget - A plan of financial operation embodying
an estimate of proposed expenditures for a given
period and the proposed means of financing those
expenditures. Florida law requires that
governments have a balanced budget, with
expenses not exceeding revenues. City employees
prepare an adopted budget; it becomes formal
when adopted by elected officials. If changes
occur during the year, local governments can
transfer funds within a budget or raise fees, etc. to
keep the budget in balance.
Capital Improvement Program - Governmental
agencies set up five-year programs for major costs
such as the construction of buildings, land
acquisition, road improvements and heavy
equipment. Capital expenses are listed separately
from operating expenses within the budget
document.
Capital Outlay - Fixed assets which have a value
of $750 or more have a useful economic lifetime
of more than one year, or assets of any value if the
nature of the item is such that it must be controlled
for custody purposes as a fixed asset.
Capital Project - A project to acquire or improve
an asset with an anticipated life exceeding one
year and includes land acquisition, construction,
repair or structural improvement of a facility,
engineering and design for a facility, and
acquisition or repair of equipment. Detailed
information for a capital improvement to include
the time frame for completion, the location,
description, the estimated total expenditure, and
the proposed method of financing.
Contingency Account - Money set-aside for
emergencies or unexpected expenses. Each City
fund usually has such an account to cover higher-
than-expected costs or purchases that were not
anticipated when the budget was being prepared.
Deficit - A term generally applied to the budget as
a whole, reflecting real or projected shortages in
revenue. It means there is not enough revenue to
cover expenses.
Expenditures/Expenses - Cost of goods or
services used.
Fiscal year - A 12-month period of time to which
the annual operating budget applies and at the end
of which a government determines its financial
position and the results of its operations. In
Florida, the fiscal year for all local governments
extends from October 1 to September 30.
Franchise Fees - Money collected, usually from a
private utility, in exchange for use of a
governmental agency's easements and rights-of-
way. Cities authorize the use and collects a fee in
return. Franchise fees also are collected from
garbage and trash services allowed to operate with
a government's boundaries.
Fund - A fiscal and accounting entity with a self-
balancing set of accounts recording cash and other
financial resources, together with all related
liabilities and residual equities or balances, and
changes therein, which are segregated for the
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I( iTY OF SEBASTi FL0m 2004/2005 ANNUAL B DGE
purpose of carrying on specific activities or
attaining certain objectives in accordance with
special regulations, restrictions, or limitations of
that fund.
Fund Balance A term used to express the equity
(assets minus liabilities) of governmental funds
and trust funds.
Interfund Transfer - Budgeted amounts
transferred from one governmental accounting
fund to another for work or services provided.
Mill - The property tax rate, which is based on the
valuation of property. A tax rate of one mill
produces one dollar of taxes on each $1,000 of
assessed property valuation.
Millage Rate - A rate expressed in thousands. As
used with ad valorem (property) taxes, the rate
expresses the dollar of tax per one thousand
dollars of taxable valuation.
Over Budget - Over budget in revenue means
there is more income than expected. Over budget
in expenses means actual costs exceed the budget
and funds must be transferred to provide for the
additional expenses by a budget adjustment.
the previous budget year, excluding changes in
taxable valuation resulting from new construction,
annexation or de-annexation.
Shortfall - A term generally synonymous with
deficit but applied to individual revenue accounts
instead of to the budget of a fund or the whole
City. A City might have a shortfall in a particular
account, but a shortfall in the total budget is called
a deficit.
State-Shared Revenue - Revenues collected by
the state and proportionately shared with counties
and/or municipalities on the basis of specific
formulas. Such revenues include: local share of
cigarette taxes, fuel taxes, mobile home license
taxes, liquor license taxes, and half-cent sales
taxes.
Taxable Valuation - The value of property after
all allowable exemptions have been subtracted; the
values on which the millage rate is applied and
taxes are computed.
TRIM Bill - Florida's Truth in Millage Law that
requires cities to calculate next year's property
taxes based on the same tax dollars they received
during the current fiscal year.
Proiected Deficit - A projection that, based on the
current rate of spending, expenses will be greater
than anticipated revenue. A projected deficit
during a budget year usually necessitates an
adjustment in the spending pattern~telaying
purchases or eliminating planned expenses--to
stay within the budgeted figures.
Revenue - Revenues may be operationally
defined in governmental fund accounting as "all
increases in fund net assets except those arising
from interfund reimbursements, interfund
operating and residual equity transfers, or long
term debt issues".
Under Budget - Under budget in revenue means
that money being collected from taxes and other
sources is not as much as was anticipated. It might
necessitate spending adjustments to prevent a
deficit. Under budget in expenses means that
actual expenses are less than the budget.
User Fee - The payment of a fee for direct receipt
of a public service by the benefiting party.
Utili~. Service Taxes - Taxes paid to
municipalities by users of electricity, telephones,
cellular phones, beepers, natural gas, bottled gas,
and fuel oil.
Rolled Back Millage Rate - The tax rate
necessary to give a governmental agency the same
amount of property tax dollars it received during
Valuation - The dollar value of property assigned by
the County property appraiser.
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