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Home My WebLink About11-12-2004 1225 Main Street [] Sebastian, Florida 32958 Telephone (772) 589-5330 [] Fax (772) 589-5570 City Council Information Letter November 12, 2004 Additional Fundin.c! from Federal Aviation Administration As recently stated publicly, citywide damage assessment activities includes ascertainment of conditions at both the Sebastian Municipal Golf Course as well as Sebastian Municipal Airport. As you realize from previous authorizations, respective exercises at the golf course enabled facilitation of financial claims to the City of Sebastian property insurance carrier so as to proceed with repair expenditures accordingly. The same process for the airport enables an ability to pursue funding opportunities from related funding programs available. As referenced in the attached electronic mail message as compiled and delivered by Airport Director Jason Milewski, I am pleased to report that staff recently became successful in securing a $338,000 allocation from the Federal Aviation Administration (FAA) Hurricane Relief Fund. This financial assistance will enable implementation of any minor damages and delays to infrastructure improvement programs at Sebastian Municipal Airport. Fortunately, unlike most grant programs, no matching contributions will be required. Therefore, these funds will be made available to the City of Sebastian on a 100% contribution basis after authorization of an applicable agreement with FAA. Respective recommendations are therefore anticipated to be offered publicly in the coming weeks. Status Report ReRardinR Sebastian VillaRe In response to questions raised by a couple of you recently regarding the status of development and construction of the Indian River Drive condominium project (initiated early this year) formally titled 'Sebastian Village', please be advised that Director of Growth Management Tracy Hass recently met with developer representatives regarding this matter. As referenced in his attached electronic mail message report, the project now City Council Information Letter November 12, 2004 Page 2 consists of a single 3-story building containing 4 units per floor, encompassing a total of 12 residential condominiums. Additionally, a 2,950 square feet office/retail facility will be constructed on the western side of the property, adjacent to North Central Avenue. Exterior design features remain consistent with previously submitted and authorized site plan proposals, with notable features to include stucco interior finishing and barrel tile roofing. As the Department of Growth Management was able to execute zoning documentation several days ago, representatives will be able to submit building constructions plans for permitting purposes. Resumption of construction activity at this site is therefore anticipated soon after these exercises have been completed. Proposal Solicitation Process - Old Schoolhouse Interior Restoration Pro.qram As you all realize, many property owners in the community (and throughout Florida for that matter) are experiencing some difficulty in securing assistance from construction professionals to engage repair and rebuilding efforts in a timely fashion. In addition, such issues enable contractors to increase prices resulting from respective supply and demand dynamics to the extent possible and legal. As such, in an effort to solicit local contractor interest consistent with project budget and grant funding guidelines, please be advised that city administration has extended the proposal delivered due date for the Old Schoolhouse Restoration Program from this month until February 2005. It is a consensus of a number of interested firms that they will be in position to accept contractual commitments from local governments for these types of projects by that time. Respective agreement and expenditure recommendations are therefore anticipated circa March 2005. Arrangements are now underway to secure necessary grant agreement extensions from the Florida Bureau of Historic Preservation, as agency officials are very well aware and understanding of this dilemma. Venue for Next City Council Meeting Despite the fact that staff is currently experiencing a relatively smooth transition into both new Sebastian City Hall and Police Station facilities, the next few weeks will enable subcontractors representing the Suffolk Construction Team to finalize various details and "punch list" items incorporated into the overall project scope. Such activities also include City Council Information Letter November 12, 2004 Page 3 positioning of furniture and completion of carpentry work in the new City Council Chamber. As such, your November 17th session will remain scheduled to take place at the old facility. Beginning the following morning, Thursday, November 18th, arrangements will begin to disconnect all electrical infrastructure applicable to the existing audio and video system. This exercise will therefore engage the conclusion of official public meetings in the old chamber, paving the way to enable sessions to take place in the new room beginning in December. Enclosure(s): Electronic Mail Message Report from Jason Milewski - Pending Funding from FAA Electronic Mail Message from Tracy Hass- Status of Sebastian Village Report My Documents/InfoLetter236 Terrence Moore From: Sent: To: Cc: Subject: Jason Milewski Tuesday, November 02, 2004 10:07 AM Terrenoe Moore Shai Francis; Debbie Krueger FAA Award for Hurricane Damages Terrence, I'm pleased to announce that after considerable efforts in assessing damage, compiling detailed submittals, and an exhausting amount of follow-up coordination, airpor~ staff has succeeded in securing $338,000 in Hurricane Relief money from the Federal Aviation Administration. This is a total reimbursement representing every eligible dollar we had requested. This is also 100% funding, therefore no match on our part is required. At present, there is no fu~her information regarding dispersement, administration, or other related methodology, as this is the first time such an appropriation has been granted on such a large scale. As soon as I receive more detail, Ill prepare an agenda transmittal for Council's consideration to formally accept the funding. This has been a very significant accomplishment for Sebastian Municipal Airport and will go a long way in assisting us to repair and replace infrastructure and facilities damaged by the storms. Sincerely, Jason Milewski, C.M. Airport Director Sebastian Municipal Airport 1225 Main Street Sebastian, FL 32958 (772) 581-0111 (772) 589-0209 fax Terrence Moore From: Sent: To: Subject: Tracy Hass Thursday, October 28, 2004 2:24 PM Terrence Moore Sebastian Village Terrence, In response to your call, it just so happens that I met with representatives of Sebastian Village earlier this week and have the following update for you. The project now consists of a single 3-story building containing 4 units per floor, or 12 total condominium units. In addition to the condominium units, a 2,950 sq. ft. office/retail building will be constructed on the westernmost portion of the site adjacent to North Central Avenue. The exterior design remains identical to the previous submittal including stucco exterior and~barrel tile roof. Growth Management will be signing off of the zoning approval this week, which will permit the developer [o submit construction plans for building permits next week. The development group reportedly is very anxious to commence with construction as numerous delays have been encountered. Trace