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HomeMy WebLinkAbout12-03-2004~O.t~¢~]E ,OF F'[~'~C_~ ~f~,~ 1225 Main Street [] Sebastian, Florida 32958 Telephone (772) 589-5330 [] Fax (772) 589-5570 City Council Information Letter December 3, 2004 Conclusion of Hurricane Debris Removal Pro,qram Despite direction from the Federal Emergency Management Agency to finalize construction and yard waste collection activities during the November 6, 2004 weekend, please be advised that the City of Sebastian Hurricane Debris Removal Program actually concludes today, Friday, December 3rd. A management decision was made after the aforementioned timeframe announcement in response to numerous households continuing to position yard waste, construction and other materials in swale areas throughout various neighborhoods citywide. As a fewer number of individuals are currently continuing this practice, the Code Enforcement Division is working with respective property owners to inform them of their responsibilities to dispose of debris via private arrangements. This is by no means an attempt to site individuals for illegal dumping and/or the like. We simply have to work together as a community to maintain an aesthetically pleasing environment accordingly, now and long after the effects of both hurricanes have passed. The attached public notice began broadcast earlier this week via Sebastian Government Channel 25, as well as via advertisement in the Press Journal Newspaper Wednesday, December 1st through Friday, December 3rd. Such efforts will hopefully ensure effective communication that respective removal efforts have been successfully completed and therefore cannot continue in perpetuity. Policy Governin.q Municipal Complex Facilities Access As city administration is currently working to finalize and formally institute entrance and exit visitation and security policies governing facilities at the Sebastian Municipal Complex, please once again be advised that the main entrance into City Hall will be at the northeast corner of the building. This route will effectively enable patrons to check in at the front lobby desk with the respective customer service representative on duty. This process City Council Information Letter December 3, 2004 Page 2 includes an entry registration via sign in log, as well as issuance of visitor passes to allow secured access throughout the building. The Building Department will maintain accessible doors in the rear of its office area, facing the main parking lot. As adjacent side hall double doors will remain closed (accessible via employment and visitor electronic passes only), building and inspection customers will enter and exit from the rear doors appropriately. If such individuals have business to address with other offices and/or departments, they will be required to engage the same aforementioned registration process. All formal arrangements regarding accessibility will therefore begin next week. Presentations and Recommendations Concernin,q Stormwater Utility Bond Capital Improvement Proiects As referenced in the attached electronic mail message as compiled and delivered by City Engineer David Fisher, please be advised that city administration is currently working to assemble recommendations to City Council necessary to engage implementation of the capital projects via funding from the 2003 Sebastian Stormwater Utility Bond Issue. Sessions and processes are also underway with the St. John's River Water Management District to finalize design and permitting activities accordingly. We therefore anticipate presenting construction contracts to City Council for consideration to authorize circa early Spring 2005. Soon thereafter, both city staff and representative from Camp, Dresser McKee and WCG Neel- Schaffer will .offer various suggestions as to how to proceed with infrastructure improvements to benefit the Collier Creek Waterway north of Sebastian Boulevard. Such will include applicable financing (i.e. potential contributions from the City of Sebastian and options for ancillary property ownership financing), as well as actual scope and size of the project. Construction completion schedules will range from 4 to 16 months after respective authorizations have been granted, enabling the City of Sebastian to satisfy the November 2006 timeframe as communicated to bond insurers and rating agencies in early 2003. Holiday Decorations in Sebastian Some of you have inquired as to why the lack of holiday decorations on main thoroughfares in Sebastian, notably Indian River Drive and United States Highway One (US1). Of course no possibility in this regard exists on City Council Information Letter December 3, 2004 Page 3 Indian River Drive due to the fact that multiple decorative street light poles remain detached. As far as US 1, many of the existing Florida, Power and Light (FPL) electric utility poles presently are merely functional to the point of being able to provide normal nighttime street lighting only (additional wiring necessary to position holiday lighting on many poles remains detached and/or without power, and therefore will have to be repaired by FPL in the coming weeks or so). Once crews determined the current state regarding electrical connections, the decision was made to suspend street holiday lighting this season. Fortunately however, as electrical infrastructure recently resumed availability in the Riverview Park vicinity, we will position the Sebastian Holiday Tree between the recently constructed twin piers, south of Harrison Street, facing Indian River Drive. This arrangement will represent a primary contribution from the City of Sebastian for this evening's communitywide lighting ceremony. In addition, staff from the Department of Public Works recently decorated the Sebastian Clock Tower, which will also be displayed accordingly. Enclosure(s): Copy of Public Notice Advertisement - Conclusion of Hurricane Debris Removal Program Electronic Mail Message from City Engineer David Fisher- Sebastian Stormwater Utility Capital Improvement Program Status Update My Documents/In foLetter238 HOME , AT~£NTION $£BA$?IAN PROP£RT~ L ~THEGITY OF SEBASTIAN AND THE FEDERAL- EMERGENCY MANAGEMENT,AGENCY, HAVE OFFICIALLY CONCLUDED THE HURRICANE DEBRIS REMOVAL PROGRAM. ANY REMAINING WASTE NOW MUST BE DISPOSED OF VIA PRIVATE~RESOURCES. CUSTOMERS OF WASTE MANAGEMENT CAN MAKE SPECIAL ARRANGEMENTS-IN ,THIS REGARD BY CALLING 569-1776. Terrence Moore From: Sent: To: Cc: Subject: David Fisher Friday, November 19, 2004 1:04 PM Terrence Moore; Rich Stringer; Terry Hill; Tracy Hass; Ken Jones; Paul Wagner 'GrotkeEJ@cdm.com'; 'DemeloAC@cdm.com'; 'MoultonDA@cdm.com'; 'rcampanale@neel- schaffer, com'; 'rmelchiori@neel-schaffer.com' City of Sebastian Stormwater Utility Capital Improvement Program -- Status Update We have met at length with CDM and WCG / NeeI-Schaffer within the past two days to review progress, status, and agenda/schedule going forward regarding the Stormwater Utility Capital Improvement Program now underway. Following is a general summary of the current status and schedule going forward. The SWU Capital Improvement Program is comprised essentially of seven (7) different projects, four (4) being handled by CDM and three (3) being handled by WCG / NeeI-Schaffer. By CDM: Collier Creek Canal Collier Creek Canal Seawalls Twin Ditches (Main Street) Middle Stonecrop By WCG / NeeI-Schaffer: Periwinkle Wet Detention Lower Stonecrop Wet Detention Potomac/Wentworth / Blossom Ditches The overall general objectives of this current capital improvement program include: (1) Providing proactive compliance with the stated goals and objectives of SJRWMD; and (2) Creating additional stormwater treatment capacity that may allow the eventual permitting by SJRWMD for the conversion of swales to curb and gutter in selected areas of the City. The overall schedule for all seven (7) capital improvements is currently on track and, depending on City Council action taken regarding the Collier Creek Canal Seawalls project, is expected to remain on track with all seven (7) projects scheduled to be in place and substatially complete by October 2006 (about 23 months from now). Both CDM and WCG/NeeI-Schaffer will each be meeting separately with SJRWMD within the next 2-3 weeks to preliminarily discuss permitting issues for each of their assigned projects. There will then be a major joint meeting in early to mid-January 2005 among CDM, WCG / Neel-Schaffer, SJRWMD, and the City to further discuss all permitting issues and make sure permitting for all seven projects will be in hand on schedule (by March 2005, 4 months from now), [We plan to have this meeting in the City of Sebastian's old Council Chambers next to the Engineering Department.] Pdor to that planned joint meeting with SJRWMD in January, CMD and WCG / Neel-Schaffer will confer with each other to make sure the overall model is up to date and its application is consistent throughout all seven projects and with the arguments put forth toward the ultimate goal of conversion of swales to curb and gutter in various parts of the City. · Current specific project activities include: CDM preparing several (throe?) alternatives for dealing with the Collier Creek Canal seawalls north of CR-512. These altematives will be further discussed internally and then presented to the City Manager and City Attomey for their own internal review in January. WCG / Neel-Schaffer conferring with Kozlowski subdivision engineer Joe Schulke regarding further engineering details of the collaboration between the City and the Kozlowski project on a joint stormwater management system. This collaboration/transaction involves approximately 3 acres of land and approximately 5 acre-feet of stormwater treatment capacity and is a key component of the Lower Stonecrop project. Ken Jones is conferring the Boys Scouts of America regarding collaboration with their property holding on Roseland Road that may well enhance the Potomac Ditch project component and could provide additional stormwater treatment capacity that can be used to gain permitting approval for subsequent conversion of swales to curb and gutter in that particular area of the City. · The City Manager advises the construction bid packages for all seven (7) projects, including permitting in hand, should be ready for Council go-ahead guidance / approval in mid-March 2005 (4 months from now). Construction bids should be in hand by Pate May / early June 2005 (about 6 months from now). Contract award should take place no later than June 2005 (about 7 months from now). Construction completion of the various seven projects will range from 4 to 16 months thereafter depending on the scope and size of the project. (The Collier Creek Canal and Seawall Project is by far the most complex and the one requiring the most time to complete.) Will appreciate all addressees reviewing the above and notifying by return email any comments or questions. Thanks. -- Dave Fisher