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HomeMy WebLinkAbout12-10-2004 '1225 Main Street [] Sebastian, Florida 32958 Telephone (772) 589-5330 [] Fax (772) 589-5570 City Council Information Letter December 10, 2004 Metropolitan Planning Or.qanization Funding Sebastian Boulevard Beautification Program As previously reported, the City of Sebastian was recently informed by the Indian River County Metropolitan Planning Organization (MPO) about financial assistance to be made available to our community to help fund the well supported Sebastian Boulevard Scenic Beautification Program. As referenced in the attached letter and background information compiled and delivered by MPO Staff Director Phil Matson, the project was ranked as the number two-priority enhancement program. Subsequently, respective funding from the Florida Department of Transportation is being scheduled via two allocations, one to cover design expenses (Fiscal Year 2006-2007) and a second for actual construction activity (Fiscal Year 2007-2008). Arrangements will therefore soon engage to compile a required Memorandum of Understanding to govern partnership activities accordingly. Respective recommendations are therefore anticipated to be forwarded to City Council in the coming weeks. Request Partnership from Indian River County New Fire Station Construction Project in Sebastian As I am sure you have read (by now) in the attached letter by Indian River County Administrator Joseph Baird, the Emergency Services District is interested in ascertaining the possibility of partnering with the City of Sebastian to develop and construct a new fire station facility to accommodate respective response activities in our community. A most compelling inquiry pertains to the possibility of considering a site north of the new Sebastian Municipal Complex (I am not sure what "north" of the Sebastian Municipal Complex means. Perhaps such commentary represents a geographical reference error, and he actually means "west" or "adjacent" to this area). As city facilities, including passive and active City Council Information Letter December 10, 2004 Page 2 features currently being installed to benefit Friendship Park, were planned without consideration of such a possibility, I have no recommendations and/or thoughts at this time as to how such an arrangement can engage. However, I have agreed to meet with Mr. Baird and other county officials to learn more about what their leadership staff specifically have in mind regarding enhanced response services in Sebastian. As such, I hope to be able to offer an update to City Council regarding this matter in the coming weeks, including any substantive recommendations that I may offer publicly after discussions with county staff have been completed satisfactorily and productively. Presentations and Recommendations Regarding Sebastian Comprehensive Plan Amendments As referenced in the attached electronic mail message as compiled and delivered by Director of Growth Management Tracy Hass, please be advised that recommendations regarding the adoption of revised Sebastian Comprehensive Plan and respective elements will be offered publicly for review and consideration via public workshops anticipated to take place next month. Respective presentations to City Council will therefore engage in coming weeks following, whereby you will have an opportunity to accept and adopt recommendations from the community's local planning agency. This process, a directive of the 1985 Florida Growth Management Act, requires municipalities to update and adopt elements of the plan every five to ten years or so. Specific anticipated revisions include updates for long term capital improvement programming, as well as parks and recreation facility scheduling and coordination. Historic Cain House Relocation Schedule As referenced in the electronic mail message compiled and delivered by Chief Building Official Wayne Eseltine, construction contractor Rodney Hall will engage relocation of the Historic Cain House from its present location on United States Highway One to the approximate site as recommended to City Council by the Parks and Recreation Advisory Committee in the recently expanded Riverview Park beginning Tuesday, December 14th circa 11:00 p.m. A police escort is also being assigned to assist with traffic related activities as well, a special unit detail consisting of four uniformed patrol City Council Information Letter December 10, 2004 Page 3 officers. City administration will therefore begin activities in early 2005 to ultimately finance, restore and begin reopening activities, including the procurement of grants and other allocations that may become available to the City of Sebastian for this purpose. Staff therefore remains confident that respective improvements can and will begin as quickly as possible. Continuance of Economic Development Marketin.q Efforts Now that the City of Sebastian is working to resume implementation of both normal services and previously directed policies and programs to benefit the community in the immediate and long term, administration wishes to continue economic development marketing efforts as well. In addition to the recent authorization to proceed with necessary processes with both the State of Florida and the Indian River County Chamber of Commerce to secure an Enterprise Zone designation to encourage light industrial and commercial development at Sebastian Municipal Airport Corporate Park West, we also need to assemble written informational materials as packages for distribution to potential businesses, as well as other initiatives to directly market Sebastian as desirous of new opportunities accordingly. As such, recommendations will be offered publicly in these regards in early 2005, including those related to additional assignments for Patterson-Bach and potentially, Barbour Multimedia. Airport Director Jason Milewski will also likely be in position to provide substantive announcements as well, notably dates for dedicating and officially opening Runway 9-27 and scheduled availability of 150+ acres of light industrial and commercially zoned property available for lease resulting from respective infrastructure improvements. Comcast Cable DiRital Plus and Di.qital Premier Rate Adjustments As reported via the November 19, 2004 City Council Information Letter, Comcast Cable is currently in the process of updating broadcast capabilities and programming for the Sebastian system via the addition of 21 channels. Earlier this week, the attached notice was delivered to my office by Klayton Fennell, Vice President, Government and Community Affairs informing the City of Sebastian about price adjustments to impact both Digital Plus and City Council Information Letter December 10, 2004 Page 4 Digital Premier cable television services. As referenced on the accompanying chart, monthly subscription rates will increase between $1.00 and $2.00, depending on the number of premium service options being utilized by customers. Respective increases will take effect Sunday, January 2, 2005, several days in advance of the aforementioned channel additions. Waste Management Holiday Schedule As both Christmas Day and New Years Day fall on Saturdays during this year's holiday season, no waste collection schedule disruptions are to be experienced in the City of Sebastian. However, my office anticipates that concerted efforts will be made by assigned Waste Management crews to complete reutes via significantly earlier hours during both Christmas Eve and New Years Eve, enabling respective employees to spend time with their families as soon as possible. Any questions and/or concerns regarding waste collection activities can be addressed by contacting Waste Management's local area office by calling 569-1776. Happy Holidays As today's report will serve as the last City Council Information Letter for the 2004 calendar year, I wish each of you and yours a happy and safe holiday season. Please be advised that City Hall will officially be closed Thursday, December 23rd, Friday, December 24th and Friday, December 31st in observance of Christmas Eve, Christmas Day and New Years Day respectively. However, numerous employees will utilize additional vacation days in an effort to once again make the holiday season more productive and enjoyable. With exception of being away from the office Monday, December 13th and Tuesday, December 14th to spend time with June and Parker to take care a various matters, I will continue to report to City Hall during other normal business days for the remainder of the month. We will also host my grandmother this season. She will arrive in Sebastian by way of Orlando International Airport from Chicago on Wednesday afternoon, December 22nd. I will therefore remain accessible via home (388-9757), office and/or cellular telephone (633-7693) in the event that any of you require speaking with me personally during these times. As such, your next information letter report will be delivered Friday, January 7th, along with the City Council Information Letter December 10, 2004 Page 5 January 12th Regular City Council Meeting Agenda. Otherwise, I look forward to seeing most of you Saturday evening at the City of Sebastian Annual Awards Banquet at the remodeled Captain Hiram's Tiffany Room. Many thanks for another successful and productive year! Enclosure(s): Letter and Background Information from Phil Matson, MPO Staff Director- Sebastian Boulevard Scenic Beautification Funding Letter from County Administrator Joseph Baird - Fire/EMS Stations 9/Partnership for New Facility Location Electronic Mail Message from Director of Growth Management Tracy Hass - Sebastian Comprehensive Plan Electronic Mail Message from Chief Building Official Wayne Eseltine - Cain House Relocation Letter and Advertisement from Klayton Fennell, Comcast Cable - Digital Plus and Digital Premier Rate Adjustments My Documents/InfoLetter239 Indian River Coun'h/ INDIAN RIVER COUNTY METROPOLITAN PLANNING ORGANIZATION 84(} 25th Street o Beach, Florida 22960~_ 65 (772) 567-8000, ext. 1237 Suncom: 224-1237 Fax: (772) 978-1806 pmatson@ircgov, com Voting Members: City of Fellsmere lndian River County Town of Indian River Shores City of Sebastian City of Vero Beach Non -Voting Members: h~dian River County School District Town of Orchid Florida Department of Transportation Chairman Mayor Walter Barnes City of Sebastian Vice Chairman Deputy Mayor John McCants City of Fellsmere Staff Director Robert M. Keating, AICP December 2, 2004 Terrence Moore City Manager City of Sebastian 1225 Main Street Sebastian, F1 32958 Dear Mr. Moore: In reference to the 2004 Enhancement Project Application submitted by the Ci.ty of Sebastian (Scenic Beautification on CR 512), please be advised that the MPO adopted this project as its number two priority Enhancement Project. Subsequently, FDOT funded the project in the new five-year tentative work program (TWP). Design funding is programmed for FY 2007 and construction funding is programmed for FY 2008. To receive these funds, the City must be Local Agency Program (LAP) certified with FDOT. For information on LAP certification, please contact Steve Gonot. FDOT District IV LAP Coordinator, at (954) 777-4309. The City must also provide FDOT with additional cost information and agree to enter into a maintenance memorandum oCa~m-eeme~t (MOA) with FDOT. Prior to LAP a~eemenr, FDOT requires a MOA for enhancement projects involving landscaping (see pages 1 and 4 of the attachment). The attached letter from FDOT contains additional information on local responsibilities with respect to the enhancement program as well as an enhancement funding summary. If you need any additional information, please do not hesitate to contact Ryan Morrell, Senior Planner, at (772) 226-1689. Sincerely, Phillip Matson MPO Staff Director Enclosure Cc: Nancy Ziegler, FDOT Carla Tesnow, TM 2004.0663 JEB ItL;NH C, OVE RNOR Florida Department of Transportation OFFICE OF MODAL DEVELOPMENT 3400 Wes CommeroaJ Boulevard Fort Lauderdale, Florida 33309-3421 TELEPHONE: (954) 777-4490; FAX: (954) 677-7892; TOLL FREE: L866) 336-843.5 November 24, 2004 Mr. Phillip Matson MPO Staff Diroctor Indian River County Metropohtan Planning Organization 1840 25~ Street Vero Beach, Florida 32960 Dear Mr. Matson: SUBJECT: 2004 Final Enhancement Eligibility Determinations and Funding Enclosed is the Indian River County Enhancement Project spreadsheet for the 2004 Cycle, reflecting final ehgibility deten~in~tions and rankings approved by the MPO. All projects that were ranked "Pending" have been reassessed and assigned "Ehgible" or "Not Eligible" status, based upon additional data submitted by the sponsor. The District used this spreadsheet and the MPO Project Priority List as a guide to program eligible projects within available funding levels for the third year (2007/08) of the upc~oming Adopted Work Program (FY 2005/06 I 2009/10). As a reminder, once a project is included Into the Work Program and during the course of project development, flit is ascertained that the project cannot be built for anv reason, the project will be te~erninat~l regardless of its original eligibility stares. Additionally, any changes'to funding commitments or a change to the scope of a project will require iMPO approval. iMPO and local government r~ponnihilifies MPOs are asked to notify project sponsors of the final funding status of their applications as reflected in the unclosed spreadsheets. The District requests that this ~ and all enclosures b~ included m your notification to project sponsors. The project spon~r must certify ownership and/or possession of right-of-way or easements prior to entering into a required Local Ag~cy Prog,,,m (LAP) Agreement for those projocts which still have applicable comments as described in the enclosed enhanc~anent spreadsheet. This certification must be completed, and submi~n:l to the Distri~ Offs, before federal authorization for conslmaJon is giveaL Polities on Uniform Relocation~ssistance and Real Property Acquisition for federal and federally assisted programs must be followed when seeuring additional right--of-way or easements. Failure to provide this eerfifieation will delay or cause the project to be removed from the Department's Adopted Five-Year Work Program. Maitllenanee Memorandum of Agreement (MOA) is required for enhancement projects involving landscaping and is due prior to the LAP Agr~n~nt for the project. Federal authoriTation for conslm~on will not be given until this MOA has been executed. www.dot, state.fl.us (~ ~c¥C~EO Mr~ Phillip Matson November 24. 2004 Page 2 Additionally, review of landscaping along state roads and at state road intersecaons will require FDOT approval for compliance with state standards. For informataon regardin£ the MOA and review of landscape plans, Ms. Elisabeth Hassett in the District Planning & Environmental Planning Office, should be contacted. Ms. Hassett may be reached at (954) 777-4219. Project sponsors are advised to maintain cont. ac~t with FDOT ~a~ffr~garding important develol~xa~ts thst affect implexnontafion of funded projects. This will help to e~sure the limely and efficient implementation of projects once the funding becomes available in th~ prog.maned rise. afl year, Project sponsors should contact Mr. Steve Gonot, Local Agency Program (LAP) Adm~istrat~, at (954) 777- 4309 for further l~roiect inc!~firi~ and fo~ more information on this progsem prior to be~i~'nning t~eh' projects. Please contact Mr. Larry H3.mo~tz at (954) 7774663 if you should have any qu~tions or eollcem~ regarding Transportation Enhancements. Sincerely, Distxict Modal Development Admini~txator NZ:Ih Enclosure ce: C, eny Stsey Miller Cms Schmidt Beatriz Caieedo Lany I4ymo~tz cenl~l File #: 4250.15 Tele~ix~e: (7'72) November 23, 2004 Terrence Moore, City Manager City of Sebastian 1225 Main Street Sebastian, Florida 32958 BOARD OF COUNTY COMMISSIONERS 1840 25th Street, Veto Beach, Florida 32960-3365 Dear Mr. Moore: As a result of storm damages from Hurricanes Frances and Jeanne, a structural inspection of Emergency Services Station 9 indicates the nearly 20-year old building is a total loss. We are working with FEMA to establish a temporary housing unit in the parking area of the existing Station but are encountering set-up problems due to the slope of the property. In the interim, the EMS crew from Station 9 is responding from the Sebastian Hospital and the Station 9 Fire-Rescue crew is co-located with Station 8. We remain hopeful that the emergency crews will move back onto the existing Station 9 property in early December. Given the above, the County has begun the required advertising to secure an architect to design/build a new Station 9. As we move through this process, we are considering other nearby sites within the City to locate the new facility. One suggestion has been to seek the City's approval to place the new station north of the new Municipal Complex and Police Station. As we weigh our options for a new location, the Emergency Services Director, John King, and I would like to meet with you, and the City Council if you deem it appropriate, to discuss this issue in greater detail. Thank you in advance for your consideration in this matter. Please call me at 226-1408 so we can arrange a meeting. Sincerely, //Josepl~A. Baird U County Administrator cc: Nathan McCollum, Mayor Joseph Barczyk, Vice-Mayor Raymond Coniglio, Councilmember Mike Heptinstall, Councilmember Lisanne Monier, Councilmember John King, ES Director File Terrence Moore From: Sent: To: Cc: SubJect: Tracy Hass Thursday, December 09, 2004 4:47 PM Terrence Moore Jan King; Dorri Bosworth Comp Plan Terence, Per our discussions, Growth Management will be coordinating efforts with the Iler Planning Group to complete the previously contracted comprehensive plan update/revisions. We received a draft plan on December 1, 2004, and we are scheduled to meet with lPG on Wednesday December 15, 2004 in order to finalize the draft plan for presentation to the Local Planning Agency. Specifics requirements contained within the Land Development Code stipulate public hearings and workshops are required pdor to presentation of the Comprehensive Plan amendments to the City Council for consideration and adoption. We anticipate holding the first public workshops during the month of January with ultimate presentation to the City Council to occur following receipt of a recommendation from the Local Planning Agency with regards to acceptance of the proposed amendments. Please advise if you need any further updates with regards to the processing of the comprehensive plan amendments. Tracy Hass, AICP Growth Management Director Terrence Moore From: Sent: To: Cc: Subject: Wayne Eseltine Friday, December 03, 2004 8:24 AM Terrence Moore Terry Hill Cain House move. Terrence I just heard from Rodney Hall, the house mover, he said they are coordinating to move the cain house for Tuesday, December 14, at 11:00 p.m. ( omcast. Klayton F. Fennell Vice Pres[dent, Government ~ Conununity Affairs Comcast Cable - South Florida Region 2501 SW 145t~ Avenue Miramar, FL 33027 TEL: 9545347456 F:~X: 2672000824 Email: klayron fennell¢~cable comcast.corn December 2, 2004 Mr. Terrence Moore City Manager - City of Sebastian 1225 Main Street Sebastian, FL 32958 Dear Mr. Moore: I hope this communication finds you well. Enclosed please find information regarding a price adjustment to our Digital Plus and Digital Premier cable television services in your community. The price adjustment will be effective January 2, 2005. We are informing customers via the attached legal ad, in newspapers of general circulation (The Vero Press Journal, and the Tribune) in your community.