HomeMy WebLinkAbout12202004 SpecialHOME OF PELICAN ISLAND
SEBASTIAN CITY COUNCIL
SPECIAL MEETING
MINUTES
MONDAY, DECEMBER 20, 2004 - 6:00 P.M.
CITY COUNCIL CHAMBERS
1225 MAIN STREET, SEBASTIAN, FLORIDA
Mayor McCollum called the Special Meeting to order at 6:00 p.m.
The Pledge of Allegiance was recited.
ROLL CALL
City Council Present:
Mayor Nathan McCollum
Vice-Mayor Joe Barczyk
Councilmember Ray Coniglio
Councilmember Lisanne Monier
Staff Present:
City Manager, Terrence Moore
City Attorney, Rich Stringer
City Clerk, Sally Maio
Deputy City Clerk, Jeanette Williams
Chief of Police, James Davis
Growth Management Director, Trace Hass
Human Resources Director, James Sexton
SPECIAL MEETING ITEMS:
a. NOTIFICATION BY MR. MOORE OF HIS INTENT TO RESIGN
Terrence Moore, City Manager, stated his intent to resign and submitted his
resignation letter (see attached).
Each member of City Council commended Mr. Moore on his vision and for bdnging
the City into the future.
Special City Council Meeting
December 20, 2004
Page Two
b. RECOMMENDATIONS ON AN ACTING CITY MANAGER
Mr. Barczyk nominated City Attorney, Rich Stringer.
Mr. Coniglio said he would like to have the opportunity to talk to some people about
accessibility, time for meetings, someone who is here at least eight hours per day
before he makes his decision.
Ms. Monier agreed with Mr. Coniglio, had spoken to the City Attorney and would like
the opportunity to talk to a couple of people.
Damian Gilliams, 713 Layport Drive, Sebastian, recommended the City Attorney fill
the position due to his familiarity with City issues.
Ms. Monier questioned whether the City Attorney would be best utilized to review
legal matters.
Mayor McCollum said he would at least like to get a list of names of people who are
being considered.
Mr. Coniglio said he would like to speak to Human Resources Director, Jim Sexton,
Police Chief Jim Davis, City Attorney Rich Stringer and City Clerk, Sally Maio. There
were no objections to this list by Council members.
Mayor McCollum called a special meeting for January 12th at 6:30 p.m. for selection
of an intedm City Manager.
DISCUSSION ON ADVERTISING, AND GENERAL PROCEDURE FOR HIRING A
NEVVCITYMANAGER
The City Manager cited a packet of recruitment materials submitted by the Human
Resources Director, and offered other methods available. He distributed a selection
process flow chart (see attached).
The Human Resources Director said selection of a City Manager is the most
important decision that Council will make; and recommended against an executive
search firm but rather the process take place in-house.
He had included a rough draft timetable, which indicated a minimum of four months
for the selection process.
Special City Council Meeting
December 20, 2004
Page Three
The City Attorney cited the City's experience six years ago when the last recruitment
took place, cautioning the Council not to take resumes until there is a seated Council
after the election so that resumes are not sitting too long and applicants lose interest.
Council agreed with an in-house process.
It was the consensus of City Council to conduct the Special Meeting at 6 pm and to
include submittal of qualifications for City Manager as the second item.
The Human Resources Director was directed to provide to City Council members the
City Manager's job description, Charter provisions relative to the position, and the
language used in the last recruitment.
Council agreed that they should conduct the screening and Mr. Coniglio suggested
using video conferencing and requested a document listing what the City is losing by
Mr. Moore leaving.
It was the consensus of Council that March 14th would be the deadline for submittal
of resumes, to utilize in-house recruitment, and to conduct a January 12th special
meeting at 6 pm to appoint an intedm City Manager, and for Council to submit
qualifications to Mr. Sexton.
Being no further business, Mayor McCollum adjourned the Special Meeting at 6:58
p.m.
;i~athAn B[ McCollum~
Mayor
2 0 0 Regular City Council meeting.
3
Mr. Terrence R. Moore, City Manager
City of Sebastian
1213 George Street
Sebastian~ Florida 32958
Home: (772) 388-9757
Office: (772) 388-8203
Emaih somenomoore~,bellsouth.net
December 20 2004
Honorable Mayor Nathan B. McCollum and City Council
City of Sebastian
1225 Main Street City Hall
Sebastian. Florida 32958
Re: Notice of Resiqnation
Dear Honorable Mayor anti City Council:
It is with regret to inform you of my decision to resign from my position with the City of Sebastian
effective Fdday, February 4, 2005. I am happy, however, to announce my acceptance of an
offer to serve as City Manager of Las Cruces New Mexico.
With a rapidly growing population of over 80,000 residents and ~ pproximately 55 square miles
Las Cruces is the second largest city in me State of New Mexico. Home of New Mexico State
University as well as having a c~ose proximity to White Sands Missile Range and Stahmann's
Pecans and Confectionaries (Groves and Coroorete Headquarters), bas Cruces is also one of
the fastest growing communities in the Southwest United States. Such an opportunity therefore
represents a wonderful personal and professional accomolishment, as well as a progression that
will serve my interests accordingly.
Employment with the City of Sebastian has truly indeed beet a blessing ~n that I was able to
make numerous contributions and accomplishments, while concurrenuy, developing
professionally as an effective local government manager. In fact. I attribute much of my success
in secudng the Las Cruces opportunity to the track record and leadership philosophy practiced
while serving this community. For these reasons alone, I can only be extremely grateful
Last week. the Las Cruces City Council and I finalized salar~ and fringe benefit terms to De
governed by an employment agreement that will require me to report to their city hall Monday,
February 14. 2005. As such. a transition period is currently evident, whereby I will begin
relocation activities later next month. However, I will continue to work diligently on behalf of the
City of Sebastian until the aforementioned effective date of resignation, so that citywide projects
and programs are organized and implemented to the utmost satisfaction. If anyone reqmres
speaking with me after official employment ends in Sebastian, can be contacted at me Las
Cruces Office of the City Manager by calling (505) 541-2078
Again, the experience with the City of Sebastian has been invaluable. I wish each of you. as well
as the entire organization, continued success and all the best.
Sebastian Florida
TRM/ a:/Resig nation-Sebastian
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