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HOME OF PELICAN ISLAND
SEBASTIAN CITY COUNCIL
MINUTES
REGULAR MEETING
WEDNESDAY, JANUARY 26, 2005 - 7:00 P.M.
CITY COUNCIL CHAMBERS
1225 MAIN STREET, SEBASTIAN, FLORIDA
The Mayor called the Regular Meeting to order at 7:00 p.m.
The Pledge of Allegiance was led by Mayor McCollum.
A moment of silence was held.
ROLL CALL
City Council Present:
Mayor Nathan McCollum
Vice-Mayor Joe Barczyk
Councilmember Ray Coniglio
Councilmember Lisanne Monier
Staff Present:
City Manager, Terrence Moore
City Attorney, Rich Stringer
City Clerk, Sally Maio
Deputy City Clerk, Jeanette Williams
Airport Director, Jason Milewski
Finance Director, Shai Francis
Human Resources Director, Jim Sexton
Public Works Director, Terry Hill
Police Chief, Jim Davis
Regular City Council Meeting
January 26, 2005
Page Two
05.034
05.035
I-3
5-17
05.001
19-27
05.036
29-33
AGENDA MODIFICATIONS (ADDITIONS AND/OR DELETIONS)
Items not on the written agenda may be added only upon a unanimous vote of Cib/ Council members
(R.04-26)
The City Attorney requested addition of an amendment to the Thunderbird Drive
agreement previously approved by Council.
On MOTION by Mr. Coniglio, and SECOND by Ms. Monier the item was added
as requested on a voice vote of 4-0.
PROCLAMATIONS~ ANNOUNCEMENTS~ PRESENTATIONS
Presentation by Representatives of the Boys and Girls Club of Indian
River County Proqress Report Reqardin,q Development and Construction
of Sebastian Municipal Complex Boys and Girls Club Facility
Mr. Ronnie Euick explained the need for the facility. Mr. Jay MacNamara
expressed gratitude for the project which will start any day.
Presentation by Representatives from Patterson Bach Communications,
Inc. Potential Future Goals and Objectives Relative to Continued
Economic Development Marketin.q Activities in the City of Sebastian
Mr. Chuck Wheeler presented a Power Point slide show relative to
Patterson Bach marketing strategies for the City.
CONSENT AGENDA
All items on the consent agenda ara considered routine and will be enacted by one motion. There will be no
separate discussion of consent agenda items unless a member of City Council so raquests; in which event,
the item will be removed and acted upon separately.
A. Approval of Minutes - 1/12/05 Special Meeting
B. Approval of Minutes - 1/12/05 Regular Meeting
Authorize Final Paycheck and Payout for Terrence Moore, City Manager
(HR Transmittal 1/13/05, Agreement, Amendment)
Authorize Separation Agreement Between Captain David Puscher and the
City of Sebastian (HR Transmittal 1/20/05, Agreement)
2
Regular City Council Meeting
Janua~ 26,2005
Page Three
05.037 E.
35-37
Authorize the Use of Community Center by Indian River County Supervisor of
Elections by Agreement for Polling Place, Precinct 103 (Public Works
Transmittal 1/12/05, Letter, Agreement)
05.038 F.
39-92
Resolution No. R-05-01 Adopting an Amended Fiscal Year 2004/2005
Budget (Finance Transmittal 1/21/05, R-05-01, Memo, Status Reports,
Schedules, Accomplishments)
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA
ADOPTING AN AMENDED BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1,
2004 AND ENDING SEPTEMBER 30, 2005 AS PROVIDED FOR IN EXHIBIT "A";
PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE,
05.039 G.
93-111
Resolution No. R-05-04 Authorize Submission of Home Again Program
Application to Florida Housing Finance Agency for Disaster Relief (GMD
Transmittal 1/18/05, R-05-04, Application)
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA,
AUTHORIZING THE CITY MANAGER TO APPLY FOR FUNDING FROM THE HOME
AGAIN PROGRAM FROM THE FLORIDA HOUSING FINANCE CORPORATION;
PROVIDING FOR CONFLICT; PROVIDING FOR EFFECTIVE DATE,
05.040 H.
113-116
Resolution No. R-05-05 Florida League of Cities - Support for Growth
Management Issues (City Clerk Transmittal 1/19/05, Letter, R-05-05)
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, URGING MEMBERS
OF THE FLORIDA LEGISLATURE TO SUPPORT THE FOLLOWING GROWTH MANAGEMENT
ISSUES DURING THE 2005 LEGISLATIVE SESSION.
05.041 I.
117-125
Authorize Lease Agreement for Office Space in Old Schoolhouse Between
the Sebastian River Area Historical Society and City of Sebastian (City Attorney
Transmittal 1/20/05, Lease)
05.042 J.
127-132
Authorize Lease Agreement for Office Space in Old Schoolhouse Between
the Association for Retarded Citizens of Indian River County and City of
Sebastian (City Attorney Transmittal 1/20/05, Lease)
05.043 K.
133-139
Authorize Amendment 1 to Lease Between Keep Indian River Beautiful
and City of Sebastian (City Attorney Transmittal 1/20/05, Lease Amendment)
05.044 L.
141-148
Authorize Execution of Multi Agency Crime Enforcement Unit Agreement
Renewal (City Attorney Transmittal 1/20/05, Agreement)
3
Regular City Council Meeting
January26,2005
Page Four
05.045 M.
149-1~
Authorize the Purchase of a 2005 Chevrolet Silverado Pickup Truck for
Parks & Recreation Division from Garber Chevrolet in the Amount of
$12,269.00 Based on Piggyback Prices From the Flodda Sheriff's Association
(Public Works Transmittal 1/13/05, Bid)
05.046 N.
155-156
Authorize the Purchase of a Toro Z Master Z557 Series Model #74243
for Parks & Recreation Division from Wesco Turf Supply in the Amount of
$6,632.60 Based on State Contract #515-630-03-1 (Public Works Transmittal
1/12/05, Quote)
05.047 O.
157
Authorize Contract Negotiations with WCG/NeeI-Schaeffer, Inc., Highest
Ranking Firm for Easy Street Renovation and Pedestrian/Bicycle Ways at
Several Canal Crossings (Engineering Transmittal 1/18/05)
Mayor McCollum removed items D and F. Mr. Barczyk removed items C, I, J K and O.
On MOTION by Ms. Monier, and SECOND by Mr. Coniglio items A, B, E, G,H, L,
M, and N were approved on a roll call vote of 4-0.
Item C
In response to Mr. Barczyk, the Human Resources Director explained a correction to a
scdvener's error to reflect the year 2005, and that the payout is calculated by breaking
down salary to an hourly rate times the accrued hours.
Damian Gilliams objected to the payout.
On MOTION by Mr. Barczyk, and SECOND by Mr. Coniglio, item C was
approved on a roll call vote of 4-0.
Item D
Mayor McCollum explained that this is not a negotiated retirement but a separation
agreement that will benefit both parties.
On MOTION by Mayor McCoilum, and SECOND by Mr. Coniglio, item D was
approved on a roll call vote of 4-0.
4
Regular City Council Meeting
January 26, 2005
Page Five
Item F
Mayor McCollum discussed the reflected additional code enforcement officer and
explained the increase for "market adjustments" are actually anticipated routine
salary increases.
On MOTION by Mayor McColium, and SECOND by Mr. Barczyk, item F was
approved on a roll call vote of 4-0.
Item I, J and K
Following discussion on the concerns with casualty insurance for the buildings and the
specifics of liability insurance provisions, the proposed modifications to the KIRB lease
were accepted except that the casualty insurance requirement would only be abated
until hurricane damage was repaired, rather than deleted as proposed. It was agreed
that the other two leases should be modified to be consistent with the KIRB changes.
Motions were made as follows:
On MOTION by Mr. Barczyk, and SECOND by Ms. Monier, items I and J with
modifications were approved on a roll call vote of 4-0.
On MOTION by Mr. Barczyk, and SECOND by Ms. Monier, item K with
modifications was approved on a roll call vote of 3-0. (Mr. Coniglio stated a
conflict of interest and abstained because he is an officer on the KIRB Board-
see attached)
Item O
Council requested that future projects include a rate sheet of the competing firms
with the transmittal.
On MOTION by Mr. Barczyk, and SECOND by Ms. Monier, item O was
approved on a roll call vote of 4-0.
8. COMMITTEE REPORTS/RECOMMENDATIONS
05.013
159-173
Ao
Plannin,q & Zonin.q Commission (City Clerk Transmittal 1/18/05, Code,
Applications, List, Ad)
Interview Unless Waived, Submit Nominations for Expired Re.qular
Member Position to Expire 2/1/2008
5
Regular City Council Meeting
January 26, 2005
Page Six
Mr. Coniglio nominated William Mahoney. Being the only nomination Mr.
Mahoney was appointed.
ii.
Interview Unless Waived, Submit Nominations for Expired Alternate
Member Position to Expire 1/1/2008
Mr. Coniglio nominated John Oakes. Being the only nomination Mr. Oakes was
appointed.
9. PUBLIC HEARING - none.
10. INTRODUCTION OF NEW BUSINESS FROM THE PUBLIC
Item that has occurred or was discovered within the previous six months which is not othenvise on the
agenda - sign-up required- limit of five minutes each speaker
Charles Bradley, said he paid an impact fee of $950 and asked for an
explanation of the cost. The City Attorney explained the recreation impact fee
and advised Mr. Bradley that he should not have paid the fee because he
replaced a dwelling with a dwelling as opposed to improving an undeveloped lot.
Mr. Bradley was advised to visit Mr. Stringer for reimbursement.
Andrea Coy gave a power point presentation alleging wrongful cleadng of
Ashbury Subdivision.
Sal Neglia gave a presentation showing mulching of materials on Ashbury
Subdivision.
Damian Gilliams, Layport Drive, read a letter previously submitted regarding the
General Services Administrator and City Manager involvement with the new City
complex, and requested an audit.
Cathy Fulton, 249 Easy Street, thanked Mr. Moore for all he has done for the City
of Sebastian, said the City must look to the future, and support the Chamber.
Beth Mitchell, Director, Sebastian River Area Chamber of Commerce, requested
that Council direct the City Attorney to readdress the standing Chamber lease
agreement to include the adjoining area to be vacated by the Historical Society
citing their very positive relationship with the City of Sebastian and need for
additional office space.
Peter O'Brien, Vice President, cited events and services provided by the
Chamber of Commerce to the citizens, and urged that the lease be revised as
requested by Ms. Mitchell; and thanked Mr. Moore.
Regular City Council Meeting
January26,2005
Page Seven
MaryAnn Krueger, expressed concern for the environment.
Mayor McCollum called recess at 8:15 p.m. and reconvened the meeting at 8:25
p.m. All members were present.
11. OLD BUSINESS
05.018
A. Discuss Acceptable Alternatives to Ordinance No. O-05-10
Ms. Monier said she brought this ordinance to Council but did not do it for any
personal gain, citing that she has no intention of selling alcoholic beverages from
her business and does not have adequate parking to serve alchohol from the
business, stated that the residents and businesses need to coexist and perhaps
a discussion of the issue can take place tonight and a conclusion can be reached
for the good of the City.
Mayor McCollum advised that this item failed because there were not three
affirmative votes.
Ron Thomas, 367 Main Street and pastor of the Sebastian United Methodist
Church, cited the reasons this item was on the agenda, and noted that people
affected were not invited to this discussion as was stated at the last meeting.
Mayor McCollum advised that the motion on this issue had failed and thus the
direction to notify affected property owners failed with it.
Pastor Thomas said to change zoning to allow alcoholic beverage sales within
500 feet of a church is ludicrous, citing the sanctity of the church.
Pastor Creel, Sebastian Baptist Church, objected to any change in the zoning
ordinance.
Andrea Coy said she advised that church members be notified, and then notified
Pastor Thomas. She objected to any change in the ordinance.
Oscar Loudermilk, said he and his brother built the Baptist Church and objected
to any change.
Sal Neglia asked why the churches were not notified and the Mayor explained
that the ordinance failed.
Damian Gilliams said people should be notified.
Regular City Council Meeting
January 26, 2005
Page Eight
Ms. Monier said she spoke to the City Attorney about this and he said that he
had already spoken to Pastor Thomas who intended to bring the local pastors to
this meeting. She said that the City needs business in the riverfront area, that
she hoped everyone can compremise in a way that can benefit everyone. She
said she never intended that bars be allowed, rather fine restaurants, which will
bdng in a nice clientele and keep out bars and package stores.
Bob Bruno, owner of the village in the CRA District, said he was looking to open
a steak house and not a bar. He said he wanted to improve the community.
Yvonne Collins said her life is the church and she wants her children to be taught
in the chureh and not be tempted by bars.
Michael Lyon, a pastor, said he would love to have a steak house but there are a
lot of buildings that can be purchased away from churches.
Larry Mortz, member of Sebastian United Methodist Chureh, said the chureh is
being planned for expansion, and asked the Council to pretect members of the
chureh.
On MOTION by Mr. Coniglio, and SECOND by Ms. Monier, the 5 minutes per
speaker rule was suspended on a voice vote of 4-0.
The City Attorney said he had discussions with Pastor Thomas and knew that
church representatives would be here tonight. He further advised that cities can
no longer set out specific zoning locations for churches as was allowed in
previous times, and now churches set up in many commercial locations and
impact redevelopment with something like an Olive Garden. He cited Fellsmere
recently went frem 100 to 50 feet.
Mr. Coniglio asked if there is a way that parties could get together and craft an
ordinance that would be a compromise for everyone on this one location. The
City Attorney said Council has to avoid spot zoning.
Pastor Thomas apologized to Mr. Bruno noting that he did not know him, noting
that he believed the change is only being considered for churches and not
schools. He said established traditional churches offer the same pregrams to
children as do schools and therefore the change should not be considered for
churches. He said a storefrent church is different than a traditional church, and
noted that any restaurant has a bar.
Regular City Council Meeting
January 26, 2005
Page Nine
The City Attorney said there is a state law regarding on site consumption of
alcoholic beverage at schools and a prohibition of bars.
Mr. Coniglio said he would like the two parties to meet to see if they can agree.
Side I, Tape II, (9:15pm)
Ms. Monier said she was hoping there could be a compromise that would allow
the business community to develop in a healthy manner.
Mayor McCollum asked if just beer and wine sales can be allowed and the City
Attorney said it could. He said his preference would be that property rights need
to be considered, bars could be eliminated by allowing only beer and wine, and
suggested a workshop be scheduled with notice to all interested parties. He
cautioned that some groups that are recognized as churches can paralyze a city.
Janet Perry asked why morals for children are not being considered.
Sal Neglia asked if Mr, Bruno could survive without beer or wine.
Damian Gilliams said he understands Mr. Bruno's hardship.
Bob Bruno said this is a steakhouse and asked why morals are being addressed.
It was the consensus of City Council to schedule a workshop on Thursday,
February 10 at 6:30 p.m. and advertise two display ads prior to the workshop.
Mayor McCollum called recess at 9:45 p.m. and reconvened the meeting at 9:50
p.m. All members were present.
12. NEW BUSINESS
05.048
175-177
First Reading Ordinance No. O-05-11 Maximum Number of Vehicles Per
Lot (City Attorney Transmittal 1/19/05, O-05-11 )
AN ORDINANCE OF THE CITY OF SEBASTIAN, FLORIDA, AMENDING CITY CODE CHAPTER
98 TO LIMIT THE NUMBER OF CARS PARKED ON RESIDENTIAL LOTS OVERNIGHT;
PROVIDING FOR CONFLICTS, SEVERABILITY AND EFFECTIVE DATE.
The City Attomey read the title and advised Council on previous ordinances to
regulate the amount of vehicles allowed and problems encountered with
enforcement.
Regular City Council Meeting
January26,2005
Page Ten
On MOTION by Ms. Monier, and SECOND by Mr. Barczyk Ordinance No. O-05-
11 was passed on tiret reading to allow four vehicles on paved surface and set
public hearing for Mamh 9, 2005 on a roll call vote 4-0.
13. CITY ATTORNEY MATTERS
Thunderbird Drive
The City Attorney described a modified agreement that assigns maintenance of the
road to the family with a method of recourse if the City needed to repair the access
read in lieu of insurance coverage, which is not available.
On MOTION by Mr. Coniglio, and SECOND by Ms. Monier, staff recommendation
was approved on a voice vote of 4-0.
The City Attorney advised that the yard sale sign proposal requires changes to
both the Code and the Land Development Code and that it would be on an
upcoming Planning & Zoning Commission (P & Z) agenda. He also said the
zoning changes for an overlay district would also be on an upcoming P & Z
agenda.
14. CITY MANAGER MATTERS
The City Manager thanked all City Council members, members of the public, and said
he was happy to have had the opportunity to assist the City of Sebastian.
15. CITY CLERK MATTERS
05.049
Report on Canvassinq Board Appointment and Official Ballot for Mamh 8,
2005 Election
The City Clerk reported on appointment of the Deputy City Clerk as the third
Canvassing Board member, and covered six other issues (see report attached to
these minutes).
16. CITY COUNCIL MATTERS
A. Mayor McCollum
In response to Mayor McCollum, the City Attorney reported on the
Ashbury Subdivision clearing, citing that there were certain alleged
violations that can be addressed through citation process, appearance
l0
Regular City Council Meeting
January 26, 2005
Page Eleven
before the Code Enforcement Board, or appearance before the
Construction Board.
Mayor McCollum said the "tree survey" was mentioned 27 times during the
hearings by the developer and it was not done and the City is calling it an
oversight. He said fines should be levied, growth isn't being watched, and
hopes the Council will support him.
Side II, Tape II (10:42 pm)
Mr. Coniglio said he would back the Mayor and would like to see all the
allegations and what is going to be done to rectify them, and would like to
have the developer come before Council.
The City Attorney said seven of the ten allegations are violable.
On MOTION by Mr. Barczyk, and SECOND by Ms. Monier, the meeting
was extended to 11 p.m.
Mayor McCollum presented the City Manager with a desk set as a token
of his appreciation and friendship and thanked him for all he has done for
the City of Sebastian.
It was the consensus of City Council to let the City Attorney and interim
City Manager work together on amending the Chamber of Commerce's
lease and bring a recommendation to City Council.
B. Mr. Coni,qlio
Mr. Coniglio commended Mr. Moore and wished him luck with his dream.
C. Ms. Monier
Ms. Monier explained that the City manager always told his son "If you
touch it, it's yours" and one day she will remind his son of that, hoping the
best for both of them; expressed her appreciation to Terrence and June
Moore, a local teacher, for all she has done and gave Mr. Moore an official
piece of US 1.
She invited everyone to the Art and Music Festival this Saturday and
Sunday.
]!
Regular City Council Meeting
January 26, 2005
Page Twelve
D. Mr. Barczyk
Mr. Barczyk said Mr. Moore will always do well and thanked him for
everything he has done.
17. Being no further business, the Regular Meeting adjoumed at 10:35 p.m.
Approved at the
Nathan B. McCollum, Mayor
Regular City Council meeting.
Sally A.,Jvl~io, MMC, City Clerk
INTRODUCTION OF NEW BUSINESS
FROM THE PUBLIC
SIGN-UP SHEET
January 26, 2005 REGULAR MEETING
"New Business" as used herein, is defined as an item that has occurred
or was discovered within the previous six months
USE THIS FORM ONLY FOR INTRODUCTION OF NEW BUSINESS
NOT OTHERWISE ON THE PREPARED AGENDA*- LIMIT OF 5
MINUTES PER SPEAKER
If the item on which you wish to speak is on the printed agenda, do not sign this form. The Mayor will
call for public input prior to Council deliberation on each agenda item. Please raise your hand when he
calls for input.
Name: {"-~., H ~ p, C E -~ t~ t~, /) ~ ~. ~ I~. / ~
New Subject: ..~ Fe~.~
Name: ~) ~Jc ~.~.. ~____o ~/ ~_/
New Subject:
New Subject:
New Subject' / I/,/.~, /L, /--~"~x ('---J {~-~-~'12£.~ '
New Subject:
New Subject:
FORM 8B MEMORANDUM OF VOTING CONFLICT FOR
COUNTY, MUNICIPAL, AND OTHER LOCAL PUBLIC OFFICERS
LAST NAME-FIRST NAME-MIDDLE NAME
Coniglio, Ray
MAILING ADDRESS
941 Carnation Drive
CITY COUNTY
Sebastian Indian River
DATE ON WHICH VOTE OCCURRED
1-26-05
NAME OF BOARD, COUNCIL, COMMISSION, AUTHORITY. OR COMMITrEE
Sebastian City Council
THE BOARD, COUNCIL, COMMISSION, AUTHORITY OR COMMITTEE ON
WHICH I SERVE IS A UNIT OF:
[~[ CITY r~ COUNTY ~1 OTHER LOCAL AGENCY
NAME OF POLITICAL SUBOIV~SION:
City of Sebastian
MY POSITION IS:
~ ELECTIVE O APPOINTIVE
WHO MUST FILE FORM 8B
This form is for use by any person serving at the county, city, or other local level of government on an appointed or e~cted ~ard,~ c~ncil,
commission, authority, or committee. It applies equally to members of advisory and non-advisory bodies who are pr~ntedTr~itl~a r~,eting
conflict of interest under Section 112.3143, Florida Statutes.
Your responsibilities under the law when faced with voting on a measure in which you have a conflict of interest will va, Q/~gres~J (~ending
on whether you hold an elective or appointive position. For this reason, please pay close attention to the instructions"'~ thi~o~ before
completing the reverse side and filing the form.
INSTRUCTIONS FOR COMPLIANCE WITH SECTION 112.3143, FLORIDA STATUTES
A person holding elective or appointive county, municipal, or other local public office MUST ABSTAIN from voting on a measure which
inures to his or her special private gain or loss. Each elected or appointed Iccal officer also is prohibited from knowingly voting on a mea-
sure which inures to the special gain or loss of a principal (other than a government agency) by whom he or she is retained (including the
parent organization or subsidiary of a corporate principal by which he or she is retained); to the special private gain or loss of a relative; or
to the special private gain or loss of a business associate. Commissioners of community redevelopment agencies under Sec. 163.356 or
163.357, F.S., and officers of independent special tax districts elected on a one-acre, one-vote basis are not prohibited from voting in that
capacity,
For purposes of this law, a 'relative' includes only the officer's father, mother, son, daughter, husband, wife, brother, sister, father-in-law,
mother-in-law, son-in-law, and daughter-in-law. A "business associate" means any person or entity engaged in or carrying on a business
enterprise with the officer as a partner, joint venturer, coowner of property, or corporate shareholder (where the shares of the corporation
are not listed on any national or regional stock exchange).
ELECTED OFFICERS:
In addition to abstaining from voting in the situations described above, you must disclose the conflict:
PRIOR TO THE VOTE BEING TAKEN by publicly stating to the assembly the nature of your interest in the measure on which you
are abstaining from voting; and
WITHIN 15 DAYS AFTER THE VOTE OCCURS by completing and filing this form with the person responsible for recording the min-
utes of the meeting, who should incorporate the form in the minutes.
APPOINTED OFFICERS:
Although you must abstain from voting in the situations described above, you otherwise may participate in these matters. However, you
must disclose the nature of the conflict before making any attempt to influence the decision, whether orally or in writing and whether made
by you or at your direction.
IF YOU INTEND TO MAKE ANY ATTEMPT TO INFLUENCE THE DECISION PRIOR TO THE MEETING AT WHICH THE VOTE WILL BE
TAKEN:
· You must complete and file this form (before making any attempt to influence the decision) with the person responsible for recording the
minutes of the meeting, who will incorporate the form in the minutes. (Continued on other side)
CE FORM 8B - EFF. 1/2000 PAGE I
APPOINTED OFFICERS (continued)
· A copy of the form must be provided immediately to the other members of the agency.
· The form must be read publicly at the next meeting after the form is filed.
IF YOU MAKE NO ATTEMPT TO INFLUENCE THE DECISION EXCEPT BY DISCUSSION AT THE MEETING:
· You must disclose orally the nature of your conflict in the measure before participating.
· You must complete the form and file it within 15 days after the vote occurs with the person responsible for recording the minutes of the
meeting, who must incorporate the form in the minutes. A copy of the form must be provided immediately to the other members of the
agency, and the form must be read publicly at the next meeting after the form is filed.
DISCLOSURE OF LOCAL OFFICER'S INTEREST
I, Ray Coniglio ..... hereby disclose that on__ January 26
(a) A measure came or will come before my agency which (check one)
__ inured to my special private gain or loss;
__ inured to the special gain or loss of my business associate .....
__ inured to the special gain or loss of my relative, _
__ inured to the special gain or loss of.
whom I am retained; or
__ inured to the special gain or loss of
is the parent organization or subsidiary of a principal which has retained me.
(b) The measure before my agency and the nature of my conflicting interest in the measure is as follows:
The vote was to amend the office space lease of Keep Indian
River Beautiful. I sit on the Board of Directors of Keep
Imdian River Beautiful.
05 .
which
Date Filed
NOTICE: UNDER PROVISIONS OF FLORIDA STATUTES §112.317, A FAILURE TO MAKE ANY REQUIRED DISCLOSURE
CONSTITUTES GROUNDS FOR AND MAY BE PUNISHED BY ONE OR MORE OF THE FOLLOWING: IMPEACHMENT,
REMOVAL OR SUSPENSION FROM OFFICE OR EMPLOYMENT, DEMOTION, REDUCTION IN SALARY, REPRIMAND, OR A
CIVIL PENALTY NOT TO EXCEED $10,000.
CE FORM 8El - EFF. 1/2000 PAGE 2
Submitted to Council at 1/26/05 meeting with
corrected recommended action.
AGENDA TRANSMITTAL
Subject: Final Paycheck and Payout for
Terrence Moore, City Manager
-T-e'~ence'~, City Manager
Agenda No.
Department Origin: Human Resource~-~'~
Purchasing/Contracting:
--Finlih~ Director:
City Attorney: ~
City Clerk: _
Date Submitted: January 13, 2005
For Agenda of: January 26, 2005
Exhibits: City Manager Employment A~reement with Jtme 19, 2003 Amendmem
EXPENDITUREREQUIRED: I AMOUNT BUDGETED: IAPPROPRIATION REQUIRED:
SUMMARY
Since Mr. Moore furnished a thirty (30) day written notice to resign his position (per Section 4. of the
Amendment to Employment Agreement) he is entitled to full compensation for all accrued vacation
time as additional salary (per Section 1. of the Amendment to Employment Agreement) and full
compensation for all sick leave as additional salary {per Section 2. of the Amendment to Employment
Agreement).
According to the MUNIS Payroll/Personnel System, Mr. Moore has 387.2820 hours of accrued
vacation leave and 421.5320 hours of accrued sick leave. Mr. Moore is eligible to receive payment
for all hours, plus any time accrued and less any time used through February 4, 2005.
Additionally, Mr. Moore's last day of employment is February 4, 2005. It is recommended by staff
that his final paycheck, including hours worked through February 4, 2005, be issued on his last day of
employment.
RECOMMENDED ACTION
Move to authorize the final paycheck and accrued leave payout per the Employment Agreement for
Mr. Terrence Moore, to be issued February 4, 2005.
HOME OF PELICAN ISLAND
MEMORANDUM
To:
From:
Subject:
Date:
Cc:
Mayor McCollum and City Council Members
Sally Male, MMC - City Clerk ~
1) Canvassing Board Appointment for 3~8~05 Election
2) Official Ballot for 3/8~05 Election
3) Early Voting at Sebastian City Hall
4) MPO "Visioning" Meeting - Sebastian City Council Chambers 2/25/05
5) City Council E-mail Addresses and Laserfiche Installation
6) Public Computer in City Clerk's Office for Laserfiche and Departmental E-
mail
7) Audio Visual in Council Chambers
1/26/2005
Terrence Moore, City Manager; Rich Stringer, City Attorney; Jeanette
Williams, Deputy City Clerk
1)
2)
Canvassinq Board Appointment for 3/8/05 Election
In accordance with Charter Section 4.08, I am required to appoint a third member
to the City Canvassing Board when there will be no County Canvassing Board in
place for the General Election. I am appointing Deputy City Clerk, Jeanette
Williams as the third member of the Sebastian Canvassing Board for the City of
Sebastian 2005 General Election.
Official Ballot for 3/8/05 Election
For the record, election qualifying closed on Friday, January 21st and the qfficial
ballot is as follows (See Official Ballot Attached)
3)
4)
5)
6)
Early VotinR at Sebastian City Hall
Supervisor of Elections, Kay Clem, has requested use of Sebastian City Hall as
one of two early voting sites and we were happy to offer the City Hall first floor
conference room for that purpose. Eady voting will take place from Monday,
February 21 through Monday, March 7, 2005 every day excluding Sundays from
8 am to 4 pm.
W~th the gracious assistance of MIS, network connections will be installed to
make eady voting go much quicker than we were able to provide dudng the
presidential election.
Sebastian City Hall and the Supervisor of Elections office in Vero Beach will be
the only early voting sites.
MPO "Visionin.q" Meetin.q - Sebastian City Council Chambers 2/25/05
Executive Assistant to the Board of County Commissioners, Kim Massung, is
making arrangements for the MPO Visioning Oversight Committee to meet in the
Sebastian Council Chambers on Friday, February 25, 2005. Craig Jerome has
offered to work with her to set up the room to accommodate this large group of
elected officials. Agendas will be made available to you once finalized.
City Council E-mail Addresses and Lase~che Installation
MIS has completed installation of computers, phones and printers in the two City
Council offices in City Hall. Each computer is loaded with Outlook for e-mail,
Word and Lasediche for your use. They also provided city e-mail addresses for
each councilmember and those new addresses are listed on the city website
along with your home e-mail address. Please feel free to begin utilizing the
offices whenever needed. Ann Rousseau keeps the schedule for the council
conference room and two council offices, as well as the new council chambers.
Public Computer in City Clerk's Office for Laserfiche and Departmental E-mail
MIS also recently completed installation of the computer in the outer Clerks'
office for use by the public for review of all documents imaged in Laserfiche and
departmental e-mail public records.
Imaged records currently include City Council minutes 1924- present, all board
minutes, all ordinances and resolutions, agenda packets 1990 to present, City
Manager newsletters 1999 - present, Pelican Briefs 1999 - present, and the
2004/2005 adopted budget.
The Records Program Manager has begun imaging of cemetery records,
agreements, deeds, election records and various other records and imaging is
ongoing.
We have funds budgeted in capital for 2006 for upgrades to Laserfiche which will
increase its use and make it available on the city website for research at home.
We are also in the process of creating a mobile scanning station for use by
departments.
July 9~ 2003 Meeting Re: New City Council Chambers
Present:
Sally Maio, City Clerk
Jeanette Williams, Deputy City Clerk
Terrence Moore, City Manager,
Paul Wagner, General Services Director
Thomas Coleman, MIS Supervisor
Bob Barbour, Barbour Multimedia
Dan Christy, Melody Music - Vero Beach
The above individuals met to determine needs for the new City Hall Council Chambers and the
following recommendations are offered:
The dais should have a sharper curvature to enable staff seated at the ends to better see
and address City Council. The dais should be on one level to accommodate boards with
larger numbers than five and handicapped issues. As we discussed by phone on 7/11/03
we concur with your option 1 (10 seats with a sharper curvature) moving the areas on
both sides which would have accommodated staff back to the front facing the council dais
ss originally designed.
Controls for the recording and sound system would be on the east end of the dais to
accommodate the City and Deputy Clerk and other recording secretaries and they will
utilize the extreme east two seats on the dais, and in the aJv room.
A projection screen (remote if possible) should be located within the drop ceiling behind
and directly in the middle of the dais for presentations. It will drop down in front of the
City seal. This screen will be used to view presentations that are being made.
Monitors that can be recessed within the Council table surface should be provided at all
10 seats on the dais. These monitors will be used to view any presentations that are
being made. We will wait to install pc's at a later time.
Two TV monitors of approximately 27" should be mounted at a comfortable level on both
side walls about halfway through the room facing the audience connected to the cable
feed to enable viewing of the entire meeting by the audience.
Our sound technician strongly recommends wall panels, which will absorb sound and
eliminate any potential sound problems.
Window darkening methods will be necessary to provide for broadcasts during daylight
hours.
The wall behind the Council dais should be medium to dark opaque color with the city
seal in the center. We are hoping the upper four windows are only visible from the
outside or can be darkened.
· As we also discussed 7/11/03 by phons, we are recommending that the back wall be
moved north to accommodate more room for the storage, aJv and MIS rooms.
The door from the press reom to the a/v reom should be eliminated and instead access to
the aJv room should be from the Chambers and there shoutd be a one-way window. Our
video man had suggested the window be in the door, however, if the room is stretched
north it may be ok to put in a window and a door.
There are three schematics with scenarios provided by Barbour Multimedia and Melody
Music for location of conduit and connections. Some equipment is suggested, however, we
understand that those issues can be addressed later in the specs. MIS concurs with their
schematics.
If we have missed anything, or you have any questions, please do not hesitate to call.
City Council Chambers Audio Visual System Issues
Notes from 115105 meeting
City Clerk, Sally Maio
Deputy City Clerk, Jeanette Williams
MIS Network Manager, Frank Losardo
MIS Systems Analyst, Barbara Brooke
Craig Jerome, City Consultant/IRC School
Bob Barbour, Barbour Multimedia
Issues Discussed to Complete the Chambers AudioNisual System
· Immediate needs include window tinting, a separate NC system to A/V mom and a
new projector. The Dell projector is not sufficient in this large bright room. Talk to
Paul Wagner. MIS is working with Genera[ Services to install new NC system for
A/V room - this was suggestion of Cliff to save costs.
· Craig Jerome can add a kill switch on dais for podium mike.
· Ben Ensell will adjust the projector screen as soon as we can get a lift in the
Chambers to alleviate loud bang.
· Get Council and boards used to turning on and off the mike switches.
· Complete a policies and procedures manual and technical manual.
· Craig has reconnected the VHS recorder- DONE
· Craig will work on audio tape recorder on 1/8/05 - DONE
· Per Craig no one should adjust any settings after he makes adjustments on 1/8/05 -
Concern about iow speaker volume in back of room - per Craig we can turn mixer
control 1-1 up but this will create feedback because there is no way to deaden sound
-need sound deadening panels on back walls
· Per Craig and Bob, vendors can be contacted to look at lighting and projector issues
at no cost.
· Per Craig add an A/V line in budget (City Clerk or City Council or MIS) ~/)/~
· 1/12 several department heads could not hear the meeting at the back of the room
Policies and Procedures Manual
· Deputy City Clerk will contact IRCC office for A/V policies and procedures manual -
thera is no policy per JW
· Barbara will review user manual prepared by Bob and Craig will add notes.
· Craig will prepare a technical manual
· Requests for Elmo, laptop, etc. to submitted at least one week prior to presentations
- meeting Monday '1/24 at 10 am with MIS to write out policy
2006 Wish List to Enhance the A/V System
(cost approximately $85,000)
· Separate Air Conditioning Unit to A/V room to alleviate the need to keep Council
Chambers cool when not in use and to keep the AJV equipment cool
· Window tinting in upper windows on east and west side to cut down on heat and
glare on projector screen
· Sound deadening panels for back wall to alleviate feedback
· Separate Amp for each set of speakers
· New projector
· Video mixer
System control
· Audio Visual personnel or contractor
· Lighting to better enhance those on dais
· Plasma TVs
· Video Server
AudioNisual Personnel or Consultant
Vero Beach pays $375 per hour to its consultant to broadcast meetings
Does MIS have the time to attend night meetings to assist secretaries with A/V
equipment and lighting, etc. or would a consultant be a better solution?
Could a consultant be utilized for website and Channel 25 or would a new AA/position
be a better solution?
Fixed Assets List
Craig will assist me with..updating our fixed assets list for all old and new AN equipment
to submit to Finance. ~'~
AudioNisual System Maintenance
Who will maintain this system after it is completed?
Commercial License for Channel 25 Music
Per Craig we need to obtain a license for background music on Channel 25. He
recommends Directv for approximately $35 per month. I asked if Comcast provides this
service and we will check into it.
Other Issues
Need to locate gray rolling cart that was in the old chambers, moved to new chan',tbers
during installation and then disappeared. Contains connectors, cable, racks.
Laserfiche Imaging Web Software and Mobile Scanning System
Sally-Audio/Visual System Report
OFFICIAL GENERAL ELECTION BALLOT - CITY OF SEBASTIAN
INDIAN RIVER COUNTY, FLORIDA
MARCH 8, 2005
CITY OF SEBASTIAN
TVVO YEAR
CITY COUNCIL MEMBER TERM
Vote for no more than Three (3)
Joseph P. BARCZYK
Brian S. BURKEEN
Ray CONIGLIO
Andrea B. COY
Jim HILL
Nathan B. MCCOLLUM
CITY OF SEBASTIAN
ONE YEAR
CITY COUNCIL MEMBER TERM
Vote for One (1)
Sal NEGLIA
Larry PAUL
Edwa~ D. SEELEY