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HomeMy WebLinkAboutR-05-09RESOLUTION NO. R -05-09 A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA ADOPTING A "CITY OF SEBASTIAN PUBLIC BROADCAST POLICY PROVIDING FOR FUTURE AMENDMENTS IN ACCORDANCE WITH UPDATED TECHNOLOGY AND PROGRAMMING ABILITY AND APPROVED BY COUNCIL; PROVIDING FOR REPEAL OF RESOLUTIONS OR PARTS OF RESOLUTIONS IN CONFLICT HEREWITH; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, in light of establishment of an upgraded audio /visual system for the City of Sebastian, the audio/visual team consisting of the City Clerks' office, MIS Division, Craig Jerome, the City's Consultant, and Barbour Multimedia met to create a City of Sebastian Public Broadcast Policy, and WHEREAS, the AN team believes it is in the best interest of the City to have a written policy but request the ability to amend the policy from time to time as new technologies emerge and as staff has the ability to broaden its programming capabilities. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA as follows: Section 1. The City of Sebastian Public Broadcast Policy dated February 16, 2005, as attached hereto as Exhibit "A is hereby adopted. Section 2. The City of Sebastian Public Broadcast Policy may be amended by staff based on new technologies and ability to provide better programming Proposals for revised pages will be forwarded to City Council for their approval at a City Council meeting. Approved amended pages will reflect the revision dates and will be scanned with this original adopting Resolution. Section 3. REPEAL. All Resolutions or parts of Resolutions in conflict herewith are hereby repealed. Section 4. EFFECTIVE DATE. This Resolution shall take effective immediately upon its adoption. The foregoing Resolution was moved for adoption by Councilmember McC ollum Barczyk 23rd day of February 2005. Sally A. Ma'., MMC City Cle Approved as to Form and Content for Relianc y t e C' of Sebastian Only: Rich Stringer City Attorney The Mayor thereupon declared this Resolution duly passed and adopted this The motion was seconded by Councilmember and, upon being put to a vote, the vote was as follows: Mayor Nathan McCollum aye Vice Mayor Joe Barczyk aye Councilmember Ray Coniglio aye Councilmember Lisanne Monier aye CITY OF S jr -TI yDY FLORIDA cCollum, Mayor POLICY mar SEBASTIAN HOME OF PELICAN ISLAND City of Sebastian Public Broadcast Policy Government Access Cable Channel 25 City Website AudioNisual System GOVERNMENT ACCESS CHANNEL 25 MISSION Channel 25 is a govemment access cable television channel for use by the City of Sebastian. The City's franchise agreement with Comcast Cable provides government access channel 25 to the City of Sebastian. The mission of Channel 25, the City of Sebastian's government cable television channel, is to provide an informative, appealing, and mutually beneficial link between the City and its residents. The goal of the channel is to connect the people and their government more directly, expand access to government information, and provide an additional medium for the City to respond to the needs and concems of its residents. From gavel to gavel coverage of City Council meetings to special events programming, Channel 25 is a City medium used by the City to focus on issues that will affect the residents of Sebastian. It is the goal of the City to make Channel 25 a medium that can be used by residents to gain information about the City, to help residents make informed decisions about the community they live in and to encourage more residents to vote and become active citizens in the City of Sebastian. All programs that are broadcast over Channel 25 must be City related and provide useful information to the residents of the City of Sebastian; or must be deemed to be of service to the community. Programs may include meetings, activities, programs, events or services of City departments or other governmental agencies, or local nonprofit organizations that adhere to the regulations outlined herein and are available to and of interest to the general public. Requests for access to Channel 25 will be evaluated by a Communication Committee consisting of City Manager, City Clerk, City Attorney and MIS representative. Committee denial of local nonprofit organization material can be appealed to Council. The following is a list of general priorities that will apply to the City's government access channel: o Programming of an emergency nature involving public safety or health o Programming of or about meetings of City policy- making bodies o Programming of various departments and their services o General programming of the City produced in the production studio of Channel 25 o Programming of county, state, federal or quasi governmental agencies o Programming provided by local, charitable and community service non profit organizations o Additional community /government programming PERMITTED PROGRAMMING: Live Programs Live coverage will be provided of all meetings of the Sebastian City Council, which take place in the City Council Chambers. Live coverage may also be provided for meetings of all or any other City board, commission or committee. All live meeting coverage will be from gavel to gavel. o Live coverage stipulations: Live coverage of all City Council meetings will take precedence over all other programming on Channel 25, except in the case of an emergency. City Council meetings will be shown live the second and fourth Wednesday of every month and replayed the following weekend. All special meetings of the City Council will also be shown live, except when those meetings are not held in the City Council Chambers. Workshop meetings of the City Council will be shown live at the discretion of the City Council live when scheduled and replayed the following weekend. Political debates and candidate forums conducted by local charitable and community service non profit organizations will be shown live when scheduled as approved by the Sebastian City Council. Such organizations, when requesting to host a political debate and /or candidate forum, shall provide the City Council with verifiable information establishing their competence and experience in hosting at least one prior political debate or candidate forum in accordance with the requirements of this paragraph. City shall not air political programming or campaigning by or on behalf of any candidate for public office. Use of the channel by elected officials seeking reelection and candidates seeking election is prohibited except in balanced non partisan open forum programming formats or regularly scheduled government meetings. Current elected officials seeking reelection may be shown in the performance of their official duties at regularly scheduled meetings or incidental appearances in other programming but may not use the format to further their individual campaigns. Other Boards and Committees of the City may be televised live as we acquire the ability to do so and public demand is ascertained. Tape Delayed Programs o City Programs (Page revised 5/11/2011) City of Sebastian Public Broadcast Policy— Government Access Cable Channel 25 City Website Audio Visual System 3/2/2005 2 Programs by the City, including City meeting rebroadcasts, programs for City departments, issues related to City government or with groups committees/ boards that are affiliated with City government, may be broadcast on Channel 25. o City Sponsored Special Events City sponsored special events may be broadcast on Channel 25. o Other Governmental Agencies' Programs Programs produced by municipal, state, federal, and /or quasi governmental agencies that can be purchased, rented or borrowed are permitted for broadcast on Channel 25. o Non Profit Organization Programs Programs produced by local, charitable and community service non -profit organizations may be broadcast at the Communication Committee's discretion. The City may choose to broadcast extemally- prepared programs if they meet policy and quality requirements and are not in violation of copyright law. o Emergency Programming Emergency programming in conjunction with Indian River County Emergency Management or other state or federal agencies will take precedence over all other programming. City Twenty -Four Hour Bulletin Board Whenever there is no other live, tape delayed programming or other programming scheduled for Channel 25, a City bulletin board, running in Power Point will be broadcast. o Permitted Postings City meeting agendas and notices City Job listings Law Enforcement information City activities /programs /special events City board vacancies Notices of other governmental agencies, i.e., county, school, library Emergency information (which takes precedence over all programming) Athletic, recreation and special activities available in the community for the general public at the discretion of the Committee Prohibitions for All Programming on Channel 25 (Live, Tape Delayed and Bulletin Board) Commercial programs and messages Programming that does not include copyright clearances Endorsements of political issues or proposed ballot items (sample ballots are permitted) Information concerning any lottery, gift enterprise, or similar promotion City of Sebastian Public Broadcast Policy- Government Access Cable Channel 25- City Website Audio Visual System 3/2/2005 3 Direct solicitation of funds Material that would violate any federal, state, county or city statute or law Material that promotes a particular religious belief or philosophy Obscene, indecent or defamatory material as defined by City ordinance or community standards Programming that discriminates or fosters discrimination on the basis of race, color, religion, national origin, family status, age, disability, sexual orientation, veteran status, or any other status or condition protected by applicable state or federal laws Any material inappropriate to the mandate, mission, goals, and priorities of the City of Sebastian The City reserves the right to edit programs submitted for broadcast and/or to display disclaimers Videotape Editing Policy Live coverage of City meetings and videotaped coverage of other governmental meetings will not be edited or subjected to editorial comment. Meeting coverage will be from gavel to gavel. The City reserves the right to edit videotaped special events programs, including both those videotaped by the City and those provided to the City by outside sources, for time and content. Liability The City will not be responsible for the accuracy of any information broadcast over its government access channel for programming provided by outside sources City of Sebastian Public Broadcast Policy— Govemment Access Cable Channel 25 City Website 4 Audio Visual System 3/2/2005 PROCEDURES Management of City of Sebastian Government Access Channel 25 Government Access Channel 25 will be administered by the MIS Division under the direction of the Office of City Manager, and in cooperation with the Office of City Clerk and Barbour Multimedia Productions, which provides live broadcasting and videotaping services through two existing consultant service's contracts for broadcast services The Communications Committee is responsible for final approval for access to channel 25. The committee is comprised of the City Manager, City Clerk, City Attomey and MIS representative. All programming will be submitted to the MIS Division and then forwarded to Committee members for final review and approval. Requests for Programming Requests for broadcast of programming on Channel 25 must be submitted to MIS on a form provided by the City at least 30 days prior to the anticipated start. Channel 25 is not a public access channel and submittal of a request does not in any way guarantee approval of the request. City departments and divisions requesting programming must be willing to assist in the production. Individuals requesting programming must obtain all on -site approvals and off -site legal permits and permissions in writing for taping from property owners, business owners, performers, event coordinators, etc. prior to submitting request forms. Programming shall be submitted on DVD /DV cassette/MiniDV or VHS videotape only. If possible, videotapes shall have at least thirty (30) seconds of color bars and tone at the head of the program and at least ten (10) seconds of black at the breaks and end of the program. All videotapes submitted for broadcast from an outside source producer will be previewed by MIS for the following technical criteria: (a) Technical quality Video and audio quality must be acceptable levels as determined by staff. (b) Relevance of Subiect Matter of Content- subject matter must be of interest to City of Sebastian Public Broadcast Policy Govemment Access Cable Channel 25 City Website Audio Visual System 3/2/2005 5 the general audience and serve a governmental purpose. (c) Relevance and Appeal- program must be relevant to the needs and interests of Sebastian residents and visitors. (d) Absence of Defamatory Material- subject matter that slanders or libels individuals or organizations will NOT be broadcast. Requestors of copies of meetings /programs aired will be charged the actual cost of duplication for each meeting /program. Copies will be dubbed in DVD or VHS format. The copy shall include the entire meeting/ program/ event without editing. Staff will not custom -edit portions of any program. If DVDs or VHS tapes are mailed, a $5.00 postage and handling charge will be added and must be paid at the time of the request. Retention of Broadcast Mediums Content of meetings /programs produced or created by another entity remain property of that entity but the copied medium will be kept on file with the City for two years. City of Sebastian Public Broadcast Policy Govemment Access Cable Channel 25— City Website 6 Audio Visual System 3/2/2005 CITY OF SEBASTIAN WEBSITE MISSION The City website is a means to communicate up-to -date information to the residents of the City of Sebastian on City Council and City departments, boards and committees, agendas and minutes, notices, meeting schedules, employment, licensing and permitting, codes, bids, elections, municipal services such as the police department, municipal cemetery, golf course, airport, parks, public works, and economic development. It is our intention to provide access to City imaged public records via Laserfiche Imaging weblink software in the near future. POLICY The City of Sebastian website is limited to: Information about departments, programs and services of the City government Information or links for other govemmental units; or Information or links for City sponsored events or tenants /partners in City enterprises Access to all City records that have been digitally imaged Links to the Municipal Golf Course and Municipal Airport websites, and the City Economic Development website At its discretion the City may provide links to extemal websites of educational and other govemmental agencies and organizations, organizations that provide govemment related information and/or services not available on an official government website such as Code of Ordinances, elections information, etc., information of relevance to the general public relative to recreation programs offered, and services that support the strategic and operational goals of the City. The City reserves the right to determine how and where extemal links will appear on its web site. The Communications Committee will make the final determination on requests for placement of information on the website. The City Website will not provide links to sites that promote or exhibit bias, discrimination, pornography, libelous or otherwise defamatory content. The information posted on the City Website includes links to information created and maintained by other public and /or private organizations. The City provides these links solely for the information and convenience of users of the City Website. When users select a link to an outside website, they are leaving the City of Sebastian Website and are subject to the privacy and security policies of the owners/sponsors of the extemal website. City of Sebastian Public Broadcast Policy— Government Access Cable Channel 25 City Website Audio Visual System 3/2/2005 7 PROCEDURE The City website is managed by the MIS Division under the direction of the Office of City Manager. Each department of the City is responsible for providing the MIS Division with up -to- date information. Departments are responsible for posting and removing the information by written work order to MIS. Information for posting must be received by MIS at least ten business days prior to desired airdate, with some exceptions for time constraints such as agendas, meeting notices and emergency notices. Messages should be brief and to the point and special elements (photos, logos, artwork) must be provided at time of submission and are subject to editing. City of Sebastian Public Broadcast Policy— Government Access Cable Channel 25 City Website g Audio Visual System 3/2/2005 AUDIO VISUAL SYSTEM MISSION It is the intent of the City of Sebastian to provide state -of- the -art technology for the purpose of disseminating up-to -date information to the residents of the City of Sebastian as quickly and efficiently as is possible, and to provide user friendly technology for meetings of boards, committees and staff of the City. POLICY AND PROCEDURE The MIS Division, under the direction of the Office of City Manager, and in cooperation with the Office of City Clerk and Barbour Multimedia Productions will administer use of the City's AudioNisual studio, located in the City Council Chambers and MIS offices to provide the following: Live broadcasts of City meetings on Comcast Cable Govemment Access Channel 25 Audio /visual training for other city staff to conduct governmental meetings which are not broadcast live Ability to provide other live programming and videotaped in -house training programs 24 Hour Bulletin Board utilizing Power Point for City notices and information Tape Delay broadcasts of meetings, special events and other programming as set out in the Channel 25 Section of this policy City Website to provide up -to -date information to the residents of Sebastian In addition to the above described fixed equipment within the studio, additional equipment is available for use by City staff or meeting attendees: Laptop Elmo VHS and DVD players Television wNCR and DVD Use of Equipment and Facilities Use of City -owned equipment and facilities is restricted to authorized City activities and may be operated only by authorized personnel Requests to utilize City equipment such as the laptop, VHS or DVD player, and ELMO for presentations at meetings and other programs must be received by MIS at least one week prior to the requested date of the presentation to allow time for viewing of the City of Sebastian Public Broadcast Policy— Govemment Access Cable Channel 25 City Website 9 Audio Visual System 3/2/2005 material to ensure that it meets the criteria set out in this policy on page 3 "Prohibitions Presenters are asked to utilize City equipment and to ensure that their presentation media is compatible with the equipment. If there is any question as to content of the program, a final decision will be made by the Communication Committee Loaning of equipment for personal or outside use is strictly prohibited The City Clerk's Office/MIS will maintain a comprehensive list of all audio /visual equipment currently owned and operated by the City for uses set out in this manual A user manual shall be provided and training sessions completed before use of the equipment by any other City employee for purposes of conducting meetings, trainings, etc. Keys to the A/V studio are held by MIS, Building Maintenance and the Office of City Clerk. Users must sign out a set of keys from the Office of City Clerk. City of Sebastian Public Broadcast Policy Govemment Access Cable Channel 25 City Website 10 Audio Visual System 3/2/2005