HomeMy WebLinkAbout03052002Minutes of the City of Sebastian Canvassing Board
$/12/2002 General Election
Tuesday, March 5, 2002 - 3:00 p.m.
Supervisor of Elections Office
and
1st Floor Conference Room B
Indian River Coun~y Administration Building
1840 25th Street
Vero Beach, FL
Present:
City of Sebastian Canvassing Board Members: City Clerk, Sally Maio (Chairperson) and Deputy City
Clerk, Jeanette Williams (substitute for City Manager). City Attorney, Rich Stringer was unable to
attend due to illness.
Other Officials Present:
Indian River County: Supervisor of Elections, Kay Clem; County Attorney, Brian Connelly; Chief
Deputy Supervisor of Elections, Cathy Hart; Absentee Ballot Coordinator, Marge Diehl. Representatives
of Sequoia were also present.
City of Vero Beach Canvassing Board Members: City Clerk, Tammy Vock; City Manager, Rex
Taylor; and City Attorney, Charles Vitunac.
City of Fellsmere Canvassing Board: City Clerk, Deborah Krages; Mayor, Joel Tyson; and City
Attorney, Warren Dill.
All canvassing board members and Supervisor of Elections staff met in the tabulating room of the
Supervisor of Elections Office with representatives of Sequoia to witness the public testing of the new
voting and tabulation equipment. Following the public test, Canvassing Board members Maio and
Williams certified the test results and the certifications were sealed by Supervisor's staff. A copy oftbe
public notice is attached to these minutes. Member Stringer was absent.
All members then moved to Conference Room B for the Canvassing Board Orientation Meeting.
Chairperson Maio called the Sebastian Canvassing Board meeting to order at 3:55 p.m.
Supervisor of Elections, Kay Clem, discussed new election laws, the voting machine selection process,
and public education on use of the new machines. She then briefly described the provisional ballot
process and conducted a brief review of Supervisor of Elections and Canvassing Board Elections night
procedures. Absentee balloting procedures and guidelines were discussed. She asked thafall canvassing
board members arrive by 5 pm on March 12, 2002 for the absentee ballot count in Conference Room A of
the County Administration Building, and following absentee ballot opening, move to the Supervisors'
office for a public test scheduled for 6 pm (notice included in attachment) and to await the returns.
Minutes of the Sebastian Canvassing Board
Orientation Meeting and Public Test
Thursday, March 5, 2002 - 3:00 p.m.
Page Two
Absentee Ballot Criteria
Absentee ballot criteria was reviewed as recommended by the Florida Division of Elections (see
recommended list attached).
MOTION by Maio/Williams
"I move to approve recommended absentee ballot guidelines."
VOICE VOTE carded 2-0
Voter Intent Guidelines/Optical Scan Ballots
The Sebastian Canvassing Board decided to wait to approve these guidelines when the City Attorney was
in attendance at the March 12, 2002 meeting. (See list of state recommended guidelines attached)
Mrs. Clem briefly reviewed procedures regarding recount, protest and contest of election returns, and
certification; and urged each canvassing board to review new election laws which she had provided.
The meeting adjourned at 4:30 p.m.
City of Sebastian Canvassing Board
-S~a~y A. ~io, CMC
City Clerk
Chairperson
City Attorney
\wp-elect[canvrnm12002. wpd
2
MARCH 12, 2002 ELECTIONS
CRITERIA TO BE USED IN REVIEWING ABSENTEE BALLOTS
No Voter Signature Reject
Voter Signature Does Not Match Reject
No Witness Signature Reject
No Witness Address Reject
Partial Witness Address - Street Only
No City/State Accept
Partial Witness Address - City/State Only
No Street Accept
Voter Signed Wrong Ballot Envelope
Other Ballot Envelope Found Accept
Voter Signed Wrong Ballot Envelope
Other Ballot Envelope Not Found Accept
Voted Wrong Ballot Card Case by Case
Voter Deceased or Canceled Since
Ballot Returned Reject
Voter Signed, Signature Witnessed by
Notary Accept
Voter Signed, Florida Notarization
Incomplete Case by Case
Witnessed by a Candidate Reject
Untimely Return of Ballot Reject
Voted at Polls Reject
I
PUBLIC NC)T~CE
Can~'a~sing Board Orientation
Public notice is her&by g~ven that an orientation meeting for
Canvassing Board Member~ for the March 12, 2002 Munici-
pal Elections will be held on 64arch 5 2002, immediately
Following the Public Test, in the First Floor Conference Room
"B" of the County Administration Building, 1840 25th Skeet,
Veto Beach. Florida.
Public Test ~latice
The M~nicipal Canvassing Boards will meet at 3:00 p.m. on
March 5 2002 at the office of the Supervisor of Elections,
Kay Clem, Coun~ Admin stration Building, 1840 25th Street,
Veto Beach~ Florida.
The Municipa Canvass ng Boards will convene fo conduct a
Public Test of the election, tabulation equipment fo be used
for the March 12; 2002 Municipal Elections in accordance
with the Sunshine [aw o~ Florida t~is meeting is open to the
oublic.
Note: Persons are advised that'if they Wish fo appeal any
decision mbde at this meeting, the~ ~vill need a, record of the
proceedings and for such ~Jrpose, they mc~y need to ensure
that a verbatim record of the proceedings is made, which
record includes the temfimon¥ and'evi'dence upon which the
appeal is fo be based, per Section 286.0105 Florida
Statutes.
Canvassieg Board Meeting for Absentee Count ~
The Municipal' Canvassing Boards will meet on March lz,
2002 at 5:00 p.m. i~ Conference Room "A" of the County
Administrafloit~ Building, 1,8~0 25th Street. Vero Beach, Flori-
da, The meeting is open to the public.
The Boards will convehe, fo canvass the'absentee ballots for
lhe March 12-Munidpal Elections, to receive queries frdm the
public about the absentee ballots, and to conduct a Public
Test (6:00 p.m.) on the election tabulation equipment,and to
ca'nvass all the election returns as necessary.
All absentee ballots received for the March 12th Munictpa~
Elections will be availab e for public inspection at the Super-
visor of Elections offfce fl'om'8:30 p.m- until 12:00 noon,
March 12, 2002. Counting of the absentee ballots will begin
at 7:00 p.m. March 12, 2002.
The Muni~ipcl Canvassing Boards may need fo reconvene
during the week o~/~arch~ 12, 2002. The meeting will be held
at Ihe office oflthe.,Supervlsor of'Elections, County Adminis-
tration Building, .[840 25th Street, Veto Beach, Florida. The
time and date will t~e~ posted at the o~ce of the Supervisor of
Elections and announced at the conclusion of the March 12,
2002 meeting.
Note: Persons a~,e advisec[ that if they wish to appeal any
decision matte at Ibis meeting, they will need a record of the
proceedings and for such~[burpos~, they w II need a~record of
the proceedings and fo?~such:,,purpose, they may need to
ensure that a verbatin~'~ecord~ bf the proceedings .is. made,
whJ~:h, 're~d*'ihclud~s 'the-testimony and evidence tdpor
whlch;.the appeal'l~ to be' ~ased~ per Section 286.0105
Florida Statutes.
Kay CIem
Suaervisor o~ Elections
March 2; 3[ 2002 2367118r
os
o
~<~