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HomeMy WebLinkAbout02162005Minutes of the City of Sebastian Canvassing Board 3/8/05 General Election Wednesday, February 16, 2005 - 4:00 pm Supervisor of Electinns Office 1750 25TM Street Vero Beach, FL 32960 Present: City of Sebastian Canvassing Board Members: Sally A. Main, MMC, City Clerk; Rich Stringer, City Attorney and Jeanette Williams, CMC, Deputy City Clerk Other Officials Present: Kay Clem, Supervisor of Elections; Brian Counelly, County Attorney; Cathy Hart, Chief Deputy Supervisor of Elections; and Marge Diehl, Absentee Ballot Coordinator City of Vero Beach Canvassing Board Members: Tammy Vock, City Clerk; Charles Vitunac, City Attorney; David Merkarski, City Manager The Indian River County Supervisor of Elections began the meeting and pointed out manuals for each member for their review and introduced Brian Counelly who will act as the Supervisor's attorney for this election. The Supervisor then cancelled the scheduled March 5th meeting due to expected low turnout, advising that absentee and provisional ballots can be processed on election night. She then advised the Board to watch the machines and tape during the equipment test run. The Supervisor stated an emergency rule was still in effect requiring the equipment to print an image of the cast ballot if needed. Mr. Counelly reiterated the emergency rule was before the courts at this time. He said having voters file provisional ballots only in their precincts was also under consideration. Mr. Counelly advised the Board to look for uniformity and consistency. The Board members then agreed to reject the following absentee ballot conditions: no voter signature voter signature does not match voter signed wrong ballot envelope - other ballot envelope not found voter deceased or canceled since ballot returned ballot returned aD, er close of polls voted at polls voted wrong election ballot The Board agreed to accept ballots where the voter signed wrong ballot envelope and the other ballot envelope found. The Board then moved to adjoining room to witness the test machines held a zero count. Steve Dehmers then conducted a public pre-election test on the machines and tallied the counts, which went as expected. The Deputy Supervisor of Elections then sealed the test machines and logged the identification numbers and seal numbers. The meeting was then adjourned at 4:45 p.m. Ci~ebastian Canvassing Boarder ~ ~eanette Williams, CMC, Deputy City Clerk CANVASSING BOARDS March 8, 2005 Municipal General Election CRITERIA TO BE USED IN REVIEWING ABSENTEE BALLOTS No Voter Signature Voter Signature Does Not Match Voter Signed Wrong Ballot Envelope Other Ballot Envelope Found Voter Signed Wrong Ballot Envelope Other Ballot Envelope Not Found Voter Deceased or Canceled Since Ballot Returned Ballot returned after Close of Polls Voted at Polls Voted Wrong Election Ballot Reject Reject Accept Reject Reject Reject Reject Reject Rich S. tringer, City Attorney, .uLa~__~a__ ssing Board Member Je~vl;Cette Williams, DepUty City Clerk, Canvassing Board Member Minutes of the City of Sebastian Canvassing Board 3/8/05 General Election Wednesday, February 16, 2005 - 4:00 pm Supervisor of Elections Office 1750 25TM Street Veto Beach, FL 32960 Present: City of Sebastian Canvassing Board Members: Sally A. Maio, MMC, City Clerk; Rich Stringer, City Attorney and Jeanette Williams, CMC, Deputy City Clerk Other Officials Present: Kay Clem, Supervisor of Elections; Brian Cormelly, County Attorney; Cathy Hart, Chief Deputy Supervisor of Elections; and Marge Diehl, Absentee Ballot Coordinator City of Vero Beach Canvassing Board Members: Tammy Vock, City Clerk; Charles Vitunac, City Attorney; David Merkarski, City Manager The Indian River County Supervisor of Elections began the meeting and pointed out manuals for each member for their review and introduced Brian Connelly who will act as the Supervisor's attorney for this election. The Supervisor then cancelled the scheduled March 5t~ meeting due to expected low turnout, advising that absentee and provisional ballots can be processed on election night. She then advised the Board to watch the machines and tape during the equipment test run. The Supervisor stated an emergency role was still in effect requiring the equipment to print an image of the cast ballot if needed. Mr. Connelly reiterated the emergency role was before the courts at this time. He said having voters file provisional ballots only in their precincts was also under consideration. Mr. Counelly advised the Board to look for uniformity and consistency. The Board members then agreed to reject the following absentee ballot conditions: no voter signature voter signature does not match voter signed wrong ballot envelope - other ballot envelope not found voter deceased or canceled since ballot remn~ed ballot returned after close of polls voted at polls voted wrong election ballot The Board agreed to accept ballots where the voter signed wrong ballot envelope and the other ballot envelope found. The Board then moved to adjoining room to witness the test machines held a zero count. Steve Dehmers then conducted a public pm-election test on the machines and tallied the counts, which went as expected. The Deputy Supervisor of Elections then sealed the test machines and logged the identification numbers and seal numbers. The meeting was then adjourned at 4:45 p.m. City of Sebastian Canvassing Board Sagy A. Maio, MMC, City Clerk Rich Stringer, City Attorney Jeanette Williams, CMC, Deputy City Clerk PUBLIC PRE-ELECTION TEST CERTIFICATION OF TABULATING EQUIPMENT TEST FOR THE MUNICIPAL GENERAL ELECTION MARCH 8, 2005 The undersigned members of the Canvassing Board do hereby certify that on February 16, 2005 at ~ ;,~0 .p.m., the automatic tabulation equipment to be used in counting the election systems ballots was tested to ascertain that the equipment will correctly count the votes cast for all offices and all measures on the ballot. The test was conducted by processing a pre-audited group of ballots so marked as to record a predetermined number of valid votes for each candidate. The tabulation devices tested were as follows: EDGE UNIT # PROTECTIVE COUNT EDGE UNIT # PROTECTIVE COUNT We further certify that after the test was completed, the testing materials and programs were seated in a transfer case with Seal # 2 L/[ ~ ~ Sally M_ai.p¢', Sebastian City Clerk Rich Stringer, City .~rtt'orne~y Jea~.z~tte Williams, Deputy City Clerk oz 8888 oco ~ E~ 0 8888 88888 ;00 OATH FOR ALL PARTICIPANTS IN CENTRAL COUNTING CENTER PUBLIC TEST OF TABULATION EQUIPMENT MUNICIPAL GENERAL ELECTION MARCH 8, 2005 Except as otherwise specifically set forth and declared in this Certificate, in our individual presence and sight, no results cartridges, results cartridge trays or ballots were in any manner altered or tampered with by any person, and no person touched any results cartridges or ballots, except a person authorized to do so. Dated t~is16th day of February, 2005 Kay ¢l~m, ~upervisor of Elections