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Home My WebLink About04272005 ~ ~-- HOME OF PELICAN ISLAND SEBASTIAN CITY COUNCIL AGENDA REGULAR MEETING WEDNESDAY, APRIL 27, 2005 - 7:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA ALL AGENDA ITEMS MAYBE INSPECTED IN THE OFFICE OF THE CITY CLERK 1225 MAIN STREET, SEBASTIAN, FLORIDA Individuals will address the City Council wilh respect to agenda Items immediately before deliberation of the ilem by the City Counci/-Iimil of five minutes per speaker 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE LED BY COUNCIL MEMBER MONIER 3. MOMENT OF SILENCE 4. ROLL CALL 5. AGENDA MODIFICATIONS {ADDITIONS ANDIOR DELETIONS} Items not on the written agenda may be added only upon a unanimous vote of CIty Council members (R-04-26) 6. PROCLAMATIONS. ANNOUNCEMENTS. PRESENTATIONS 05,049 A. 05,049 B. 05,013 C. 05.096 1 05,096 3 05.097 D. E. F. Presentation of Plaque to Former Council Member Joe Barczyk Presentation of Plaque to Former Council Member Ray Coniglio Certificate of Appreciation to Ed Seeley for Planning & Zoning Commission Service Nurse Week 2005 Proclamation, May 6-12,2005 National Visiting Nurse Association Week Proclamation, May 8-14, 2005 Indian River County School District Rezoning - Requested by Vice Mayor Burkeen (no backup) 7. CONSENT AGENDA All items on the consent agenda are considered routine and will be enacted by one motion. There will be no separate discussion of consent agenda items unless a member of City Council so requests; in which event, the item will be removed and acted upon separately. 5-17 A. 05.038 19-67 05.098 69-72 C. 05.101 73-74 B. Approval of Minutes - 4/13/05 Regular Meeting Resolution No. R-05-14 Adopting an Amended Fiscal Year 2004/2005 Budget (Finance Transmittal 4/18/05, R-05-01, Memo, Reports, Schedules, Statement) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA ADOPTING AN AMENDED BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2004 AND ENDING SEPTEMBER 30,2005 AS PROVIDED FOR IN EXHIBIT "A"; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. Resolution No. R-05-15 Supporting Review of Sales Tax Exemptions (City Clerk Transmittal 4/20/05, R-05-15) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, SUPPORTING AMENDMENTS TO THE FLORIDA CONSTITUTION REQUIRING THE PERIODIC REVIEW AND APPROVAL OF ALL SALES TAX EXEMPTIONS AND EXCLUSIONS IN THE STATE OF FLORIDA; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. D. Authorize Contract Award to Collins & Associates of Texas, Inc. to Replace Damaged Roofs and Other Related Work at Various City Facilities in the Amount of $50,493.00 and Authorize Staff to Execute Same (Public Works Transmittal 4/19/05, Bid Tab) 8. COMMITTEE REPORTS/RECOMMENDATIONS 05.085 A. 05.070 75-84 05.080 Citizen Budaet Review Advisorv Board i. Mayor McCollum to Name John Oakes as His Appointee (no backup) B. Code Enforcement Board i. Interview, Unless Waived and Appoint Alternate Member Position (City Clerk Transmittal 4/13/05, Code, Applications, List, Ad) C. Communitv Redevelopment Advisorv Committee i. Council Member Monier to Name Ed Seeley as Her Appointee (no backup) Ii. Sebastian River Area Chamber of Commerce Appointed Ray Coniglio as Representative (no backup) 2 9. PUBLIC HEARING Procedures for public hearings (R-04-26) . Mayor opens hearing . Attomey reads ordinance or resoiution . Staff presentation . Public input - Limit of ten minutes per speaker . Staff summation . Mayor cioses haaring . Council action Anyone wishing to speak is asked to sign up before the meeting, when called go to the podium and state his or her name 05.018 85-87 A. Second Reading Ordinance No. 0-05-12 - Sale of Alcohol within Proximity of Schools and Churches (City Attorney Transmittal 4/15/05, 0-05-12) AN ORDINANCE OF THE CITY OF SEBASTIAN, FLORIDA, AMENDING CITY CODE SECTION 10-1 CONCERNING SALE OF ALCOHOL WITHIN PROXIMITY OF SCHOOLS AND CHURCHES; PROVIDING FOR CONFLICTS, SEVERABILITY AND EFFECTIVE DATE. (Press Journal 4/13/05) 05.099 89-101 B. First Reading & First of Two Public Hearings - Ordinance No. 0-05-13- Creating Sebastian Boulevard Triangle Overlay District Regulations - Schedule Second Public Hearing May 26, 2005 (GMD Transmittal 4/19/05, 0-05-13, Map, Minutes) AN ORDINANCE OF THE CITY OF SEBASTIAN, FLORIDA, AMENDING LAND DEVELOPMENT CODE ARTICLE XXI TO CREATE DIVISION C, SEBASTIAN BOULEVARD TRIANGLE o VERLA Y DISTRICT REGULA TlONS; PROVIDING FOR CONFLICTS, SEVERABILITY AND EFFECTIVE DATE. 10. INTRODUCTION OF NEW BUSINESS FROM THE PUBLIC Item that has occurred or was discovered within the previous six months which is not otherwise on the agenda - sign-up required - limit of five minutes each speaker 11. OLD BUSINESS 05.093 103-105 A. Staff Analysis of Operations and Fees for Tennis Courts at Friendship Park - Revise Accordingly and Direct Staff to Bring Back Resolution for 5/11/05 Regular Meeting (Public Works Transmittal 4/19/05, Report) 3 12. NEW BUSINESS 05.100 107-111 A. 05.102 113-118 B. Approve the Reimbursement Request from the City's Insurance Carrier, Florida League of Cities in the Amount of $5,868.96 as Settlement for an Auto I nsurance Accident (Finance Department 4/18/05, Request, Report, Invoice) Consider Request from Castaway Marine Pro-Line to Use Riverview Park East for Invitational Pro-Line Owners Tournament - Friday, May 2th 3- 9 p.m. and Saturday, May 28th dawn to 10 p.m. (Parks Transmittal 4/20/05, Application, Grebo Inc. Insurance Policy, $200 Permit Fee) 13. CITY ATTORNEY MATTERS 14. CITY MANAGER MATTERS 15. CITY CLERK MATTERS 16. CITY COUNCIL MATTERS A. B. C. D. E. 05.103 Mr. Neglia Ms. Coy Ms. Monier Mr. Burkeen Mayor McCollum i. Appointment to Sustainable Treasure Coast Committee - Submit to Governor (no backup) 17. ADJOURN (All meetings shalladjoum at 10:30 pm unless extended for up to one half hour by a majority vote of Cny Council) HEARING ASSISTANCE HEADPHONES ARE AVAILABLE IN THE COUNCIL CHAMBERS FOR ALL GOVERNMENT MEETINGS. Regular City Council Meetings are Scheduled for Live Broadcast on Comcast Channel 25 ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE WITH RESPECT TO ANY MA TTER CONSIDERED A T THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND MA Y NEED TO ENSURE THA T A VERBA TIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE HEARD. (286.0105 F.S.) IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT (ADA), ANYONE WHO NEEDS A SPECIAL ACCOMMODA TION FOR THIS MEETING SHOULD CONTACT THE CITY'S ADA COORDINA TOR AT 589-5330 AT LEAST 48 HOURS IN ADVANCE OF THIS MEETING. Upcoming Meetings: May 4. 2005 - 6:00 p.m. - Special Meeting - SlonT/water/Colller Waterway May 11. 2005-7:00p.m. - Regular Council May 25, 2005 - 7:00 p.m. - Regular Council June 8, 2005 - 7:00 p. m. - Regular Council June 22, 2005 - 7:00 p. m. - Regular Council 4 OTY OF SE~ ~ ' . --.~:,-. - - .... . HOME OF PELICAN ISLAND '~.II .a11QAw. II · NURSE WEEK 2005 '9" May6-12,2005 WHEREAS, 2.2 million registered nurses in the United States comprise our nation's largest health care profession; and WHEREAS, the depth and breadth of the registered nursing profession is meeting the different and emerging healthcare needs of the American population in a wide range of settings; and WHEREAS, Registered Nurses' education and holistic focus promote restoration and maintenance of health in the individuai and family; and WHEREAS, the American Nurses Association, as the voice for the registered nurses of this country, is working to chart a new course for a healthy nation that relies on increasing delivery of primary care; and WHEREAS, a renewed emphasis on primary and preventative healthcare will require better utliization of ail of our nation's registered nursing resources; and WHEREAS, professionai nursing has been demonstrated to be an indispensabie component in the safety and quality of care of hospitaiized patients; and WHEREAS, the 'demand for registered nursing services wiil be greater than ever because of the aging of the American population, the continuing growth of iife-sustaining technology, and the explosive growth of home health services; and WHEREAS, the more quaiified registered nurses will be needed in the future to meet the increasingly complex needs of healthcare in this community; and WHEREAS, the cost-effective, safe, and quaiity heaithcare services provided by registered nurses wiil be an ever more important component of the US heaithcare delivery system in the future; and WHEREAS, along with the American Nurses Association, the Florida Nurses' Association has declared the week of May 6 - 12 as National Nurses Week 2005 with the theme, "Nurses, Many Roles, One Profession", in ceiebration of the ways in which registered nurses strive to provide safe and high quaiity patient care and map out the way to improve our healthcare system, NOW THEREFORE, I, Nathan B. McCoilum, by virtue of the authority vested in me as Mayor of the City of Sebastian do hereby proclaim May 6 - 12, 200S as National Nurses Week and ask ail residents of this community to join me in honoring the registered nurses who care for ail of us and celebrate registered nursing's accompiishments and efforts to improve our healthcare system and show our appreciation for the nation's registered nurses, not just during this time, but at every opportunity throughout the year. IN WITNESS WHEREOF, I have hereunto set my hand and caused the seal of the City of Sebastian, Florida, to be affixed this 27th day of April 2005. Nathan B. McCollum, Mayor 05. Oq & CD /;.. ~ \P mY OF ~ -~.;: -. . ..-. .. ""- ~""...~. '-~- .'_:," ----...... __w ___ . HOME OF PELICAN ISLAND National Visiting Nurse Association Week May 8 - 14, 2005 WHEREAS, on behalf of the citizens of Sebastian, I am honored to proclaim May 8-14 as "National Visiting Nurse Association Week", and WHEREAS, for the past 30 years, the Visiting Nurse Association of the Treasure Coast has provided community-based, home health care services to the residents of Sebastian; and WHEREAS, the Visiting Nurse Association cares for patients of all ages - from infants to seniors, including those who are chronically ill, disabled and unable to pay for medical care; and WHEREAS, I wish to extend my sincere appreciation to the Visiting Nurse Association of the Treasure Coast for the commitment and dedication to the well being of the citizens of the City of Sebastian. NOW THEREFORE, I, Nathan B. McCollum, by virtue of the authority vested in me as Mayor of the City of Sebastian do hereby offer this Proclamation in recognition of "National Visiting Nurse Association Week." I encourage all citizens to join me in this commendation and wish them continued success in the future. IN WITNESS WHEREOF, I have hereunto set my hand and caused the seal of the City of Sebastian, Florida, to be affixed this 27th day of April 2005. Nathan B. McCollum, Mayor D5,{JQ(P (j; o SEBASTIAN CITY COUNCIL MINUTES REGULAR MEETING WEDNESDAY, APRIL 13, 2005 - 7:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA 1. The Mayor called the Regular City Council Meeting to order at 7:00 p.m. 2. Council Member Coy led the Pledge of Allegiance. 3. There was a moment of silence. 4. ROLL CALL City Council Present: Mayor Nathan McCollum Vice-Mayor Brian Burkeen Council Member Andrea Coy Council Member Lisanne Monier Council Member Sal Neglia Staff Present: Interim City Manager, Jim Davis City Attorney, Rich Stringer City Clerk, Sally Maio Deputy City Clerk, Jeanette Williams Public Works Director, Terry Hill Parks Superintendent, Chris McCarthy MIS Systems Analyst, Barbara Brooke G) Regular City Council Meeting April 13, 2005 Page Two 5. AGENDA MODIFICATIONS (ADDITIONS AND/OR DELETIONS) Items not on the written agenda may be added only upon a unanimous vote of City Council members (R-04-26) Mayor McCollum stated that Ms. Gray could not be attendance and asked to reschedule her certificate of appreciation for May 11 tho He asked that item 6A be deleted. All Council members were in favor of the deletion. 6. PROCLAMATIONS. ANNOUNCEMENTS. PRESENTATIONS 05.090 A. Certificate of Appreciation to Elizabeth Grav for Parks & Recreation Advisory Committee Service The item was removed. 7. CONSENT AGENDA All items on the consent agenda are considered routine and will be enacted by one motion. There wili be no separate discussion of consent agenda items unless a member of City Council so requests; in which event, the item will be removed and acted upon separateiy. 1-12 A. Approval of Minutes - Regular Meeting 3/30/05 13-16 B. Approval of Minutes - Special Meeting 4/6/05 Mr. Neglia removed item A. On MOTION by Ms. Monier, and SECOND by Mr. Neglia consent agenda item B was approved on a roll call vote of 5-0. Item A Mr. Neglia stated that he did not state that the vendor broke the sidewalk during his matters on March 30th. On MOTION by Mr. Neglia, and SECOND by Ms. Coy, item A was approved as corrected on a roll call vote of 5-0. GJ 2 Regular City Council Meebng April 13, 2005 Page Three 05.091 17-19 05.085 21-39 8. COMMITTEE REPORTS/RECOMMENDATIONS A. Report - Park Facilities and Children With Disabilities by BiIIlnqui, Chairman - Parks & Recreation Advisorv Committee (Report dated 3/16/05) Mr. Ingui reported on the committee's recommendation on park facilities for children with disabilities, as set out in the March 16,2005 Committee report. He said the committee has scheduled a meeting for April 25th and he will bring back Council comments to them. Mayor McCollum thanked him for the report and asked him for a recommendation on professional designers who might do this type of thing and let Council know. Mr. Ingui said Mr. McCarthy has talked to people in the field and would work with the committee. All members thanked him for his report and expressed support for his ideas. B. Citizens Budqet Advisorv Committee (City Clerk Transmittal 4/4/05, Code, Applications, Worksheet, Ad) i. Interview, Unless Waived, and: a. Each New Council Member to Appoint One Member for Two Year Term - Confirm Appointments b. Nominate and Appoint Two At-Large Members for One Year Term Mayor McCollum asked that there be one motion for each committee at the end of appointments and nominations. He then read the names of Council appointees. He invited applicants for interview and only Mr. Smith was present and addressed City Council. Mr. Neglia nominated Mr. Smith for position A. There was no other nomination for position A. Ms. Monier nominated Mr. Albrecht for position B. There was no other nomination for position B. On MOTION by Ms. Monier, and SECOND by Mr. Neglia all nominations were approved with a voice vote of 5-0. (see new Committee list attached) C~ 3 Regular City Cou~cil Meeting April 13, 2005 Page Four 05.080 41-71 C. Communitv Redevelopment Advisorv Committee (City Clerk Transmittal 4/4/05, Code Section, Applications, Worksheet, Ad) I. Interview, Unless Waived, and: a. Each New Council Member to Appoint One Member for Two Year Term - Confirm Appointments b. Nominate and Appoint One Resident from Outside District _ Term to Expire 4/1/2007 c. No Eligible Applications For Resident Of District Submitted _ We Will Readvertise Until Filled d. Confirm Sebastian Property Owners Association and Sebastian River Area Chamber of Commerce Members Mayor McCollum read the names of the Council appointees and Ms. Monier said she would make her appointment at a later date. Mayor McCollum invited applicants for interview and only Michael Kidde was present and addressed Council. Ms. Coy asked if his work for the City would interfere and he said it would not. Ms. Monier nominated Michael Kidde for the City resident position and there was no other nomination. Ms. Coy nominated Deborah Goff to the City resident of the district position. There was no other nomination. Nancy Paternoster is the new Sebastian Property Owners Association appointee. Ms. Monier expressed concern about Nancy Paternoster being appointed to the committee as the Sebastian Property Owners Association representative due to alleged misinformation she printed in a periOdical relative to the CRA District. On MOTION by Mr. Neglia, and SECOND by Mr. Burkeen, all appointees and nominees except Ms. Monier's appointee, who will be named at a later lime, were approved on a roll call vote of 4-1. (Monier-nay)(see new Committee list attached) (j) 4 Regular City Councii Meeting Aprii 13,2005 Page Five 05,086 73-119 05.013 121-149 E. D. Temoorarv Environmental Advisorv Committee (City Clerk Transmittal 4/4/05, Code Section, Applications, Worksheet, Ad) i. Interview, Unless Waived, and: a. Each Council Member to Appoint One Member for Two-Year Term b. Nominate and Appoint One Member with Background in Environmental Based Sciences Term to Expire 4/1/2007 c. Nominate and Appoint One Member with Background in Development or Environmental Business - Such as Fisherman or Landscaper Term to Expire 4/1/2007 Mayor McCollum read the name of each Council appointee. The City Clerk read the names of the other at-large applicants and the areas in which they appeared to have expertise. Ms. Monier named Trish Adams as her appointee. Mayor McCollum nominated Adrina Davis for position number 1. There was no other nomination. Ms. Coy nominated Therese Miller for position number 2. There was no other nomination. On MOTION by Mr. Neglia, and SECOND by Ms. Coy, all nominees were approved on a voice vote of 5-0. (see appointed Committee list attached) Plannina and Zonina Commission (City Clerk Transmittal 4/4/05, Code Section, Applications, Member List, Ad) i. Interview, Unless Waived, and: a. Nominate and Appoint Regular Member with Term to Expire 4/1/2008 Mayor McCollum invited applicants to address Council and Ronald Celli and Ed Seeley addressed them. Mr. Neglia nominated Ronald Celli; Ms, Monier nominated Ed Seeley; and Ms. Coy nominated William Nagy. The respective Council Member nominated the following applicants: G 5 Regular City Council Meeting April 13, 2005 Page Six Mr. Neglia - Ronald Celli Mayor McCollum - Ronald Celli Mr. Burkeen - Ronald Celli Ms. Coy - William Nagy Ms. Monier - Ed Seeley Ronald Celli was appointed to the Planning and Zoning Commission regular member position, vacated by Ed Seeley, with the term to expire 4/1/2008. 05.076 151-164 F. Tree and Landscape Advisorv Board i. Interview, Unless Waived, and: a. Nominate and Appoint Alternate Member Position to Expire 11/2005 Ms. Coy nominated Therese Miller for the alternate position. There was no other nomination. Ms. Miller's term will expire 11/2005. 9. PUBLIC HEARING - None 10. INTRODUCTION OF NEW BUSINESS FROM THE PUBLIC Item that has occurred or was discovered within the previous six months which is not otherwise on the agenda - sign-up required -limit of five minutes each speaker Jean Carbano, expressed concern about unlicensed contractors in City. Damien Gilliams, requested to speak citing he was detained by City staff at the door. Mayor McCollum did not recognize Mr. Gilliams. 11. OLD BUSINESS - None 12. NEW BUSINESS 05.092 165-170 A. Request to Approve Home Builders and Contractors Association of Brevard 4th Annual Double Slam Fishino Tournament at Riverview Park _ Friday May 20th and Saturdav May 21st 2005 - Beer and Wine Sales East of Indian River Drive from Harrison Street South to City Limit on Both Days (PW Transmittal 4/5/05. Application, Letter. Parks Memo. Map. Check) Damien Gilliams addressed Council, recommending approval for this request, and said he would be back to address the City Hall bond approval. Regular City Council Meeting ca-- / /0 6 April 13, 2005 Page Seven Scott Thomas, Home Builders and Contractors Association of Brevard, addressed City Council stating this event had previously taken place at Fins Marina for the past couple of years. Adrina Davis asked if the group had liability insurance. The City Attorney said he hoped their insurance would indemnify the City. Chief Davis said the Parks Superintendent recommended the event did not need police presence. Constance Kenney, concurred with the request. Mr. Burkeen asked how the sale of beer came about since it is not in the letter of request from HBCA. The City Attorney said there is a requirement to meet with the City Manager prior to the item coming before Council. Ms. Coy said she is trying to find the benefit to the City and said she believed that there should be police presence. Mr. Thomas, said the fishing tournament would benefit the City because of the people who will enter from around the state will utilize local restaurants and lodging. He also said they would be happy to make a contribution to a local charity and will comply with whatever Council requires. He said they had hired off-duty officers in the past. Side II, Tape I, 8:00 pm Ms. Monier said these events spread business throughout the business community. Mr. Neglia said he would like to see permits for beer and wine, and insurance when these items come before Council. In response to the Mayor, Mr. Thomas said Yellow Umbrella is a charitable organization, which assists with child abuse issues. The Parks Supervisor said this is no different than the Blue Water Open, and that they will not be in Riverview Park at all but on the east side along the riverfront. The City Attorney advised that Council could make insurance conditional. Mr. Thomas clarified that 10% of the toumament profits would be dedicated to a local charity instead of the Yellow Umbrella. o 7 Regular City Council Meeting April 13, 2005 Page Eight On MOTION by Ms. Monier, and SECOND by Mr. Burkeen, the HBCA application was approved with the addition of donation to a local charity as stated, paperwork on the beer and wine license, insurance and police protection on a roll call vote of 4-1 (McCollum - nay) 05.093 171-174 B. Resolution No. R-05-13 - Hours of Operation and Fees for New Tennis Courts in Friendship Park (Parks Transmittal 4/6/05, R-05-13, City of Melbourne Rate Sheet) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, PERTAINING TO HOURS OF OPERATION AND FEES FOR THE TENNIS COURTS AT FRIENDSHIP PARK IN THE MUNICIPAL COMPLEX; PROVIDING FOR CONFLICTS; PROVIDING AN EFFECTIVE DATE. The Parks Superintendent addressed Council and said projected revenues from the fees should be enough to cover the additional parks employees needed. Mayor McCollum said before people outside of City are allowed to use the courts, a test trial for four or five months should take place to see what the response from City residents will be or if the rate for non-residents needs to be raised from what is proposed. The City Attorney advised Council could restrict use of this park because there was no grant money involved. Ms. Coy said the charge is not enough for use of clay courts and that she would like to see the courts pay for themselves. Mr. Neglia agreed with a trial period for only City residents and did not agree with the low fees set out in the resolution. Ms. Monier said maybe the City could allow guests of residents and City property owners to use the courts as well. She said she did not see the need to shut down the courts for a full three hours in the afternoon. Mayor McCollum asked if staff can go back and do an analysis, said he agree with a City resident fee of $2 but the non-resident cost should absorb the resident ad valorem cost of maintenance. @ 8 Regular City Council Meeting April 13, 2005 Page Nine The Public Works Director said maintenance costs would be for the entire park. Mayor McCollum said the costs for watering, replacement clay, rakes, etc. should be able to be calculated, however, Chief Davis said to break out the courts separately from the other uses in the park would be difficult. Ms. Coy said staff could call other areas to find out what clay court maintenance costs are, such as Aquarina or Johns Island. Mr. McCarthy said barrier island maintenance costs would be far more than what the City will pay. Mr. Hill said the Parks Division is understaffed but Mr. McCarthy is doing a great job with what he has. Mr. McCarthy said he is planning to put in for six part-time employees. Council agreed with the hours, however, Ms. Monier suggested 12:30 pm rather than noon, and Mayor McCollum recommended using the same resident identification that is used at the Golf Course and implementing a residency requirement. Damien Gilliams said the Finance Director said she would be amending the budget to include the new hires. He said Mr. Barczyk recommended going to asphalt rather than clay and that was Council's chance to end this. Mayor McCollum said no decision has yet been made to hire any new people. Council concurred to rework the numbers on the items discussed and residency requirements for a future meeting. Mayor McCollum called recess at 8:42 p.m. and reconvened the meeting at 8:52 p.m. All members were present. 13. CITY ATTORNEY MATTERS The City Attorney said the triangle overlay ordinance would have two hearings beginning on April 27, 2005. He stated that Home Builders and Contractors Association's request was slated to be on the March 30th agenda but the charter officers advised the Public Works Department to include a memo on unwarranted police protection. @ 9 Regular City Council Meeting April 13 , 2005 Page Ten 05.094 Cf4) 14. CITY MANAGER MATTERS Chief Davis said he had not heard back from anyone on Council on the donation of another old house on Indian River Drive and will assume no one is interested. He reported that Ruth Stanbridge had advised him about a special categories grant paying up to $500,000 for old the Cain house and she suggested the house could be used as a visitor center for the Scenic Highway program. He said he could look deeper into availability of the grant. He also reported that Paul Tritaik had located an old cistern south of city limit and that Ms. Stan bridge and Mr. Tritaik think it would be a good addition to the snowshoe house to make it look realistic. He then reported that the Community Center and Yacht Club roof repairs have not begun; that Indian River Drive work is underway and the Police Evidence building at the airport is nearing completion. 15. CITY CLERK MATTERS The City Clerk reported that the Temporary Environmental Committee would have met for its organizational meeting next Wednesday in accordance with the resolution establishing the committee, however, the City Attorney will be away and she requested that this meeting be held on Tuesday, May 3 at 6 pm. There was no objection. 16. CITY COUNCIL MATTERS A. Mayor McCollum i. Charter Officer Appraisals and Salary Adjustments Mayor McCollum recommended that Charter Officers be evaluated individually by each member of Council, the evaluations be provided to Human Resources, that a three percent increase be given on the officer's anniversary, and if any Council member wants to provide more or less than that they can put an item on the agenda. On a MOTION by Mayor McCollum, and SECOND by Ms. Coy, Council approved that each Charter Officer be evaluated and given a three percent increase on his/her anniversary and if any Council member wants to give more or less they can place it on an agenda on a voice vote of 5-0. 10 Regular City Council Meeting April 13, 2005 Page Eleven 05.095 ii. Waste Manaoement Contract Mayor McCollum said Waste Management is not honoring its contract in regard to pickup hours, citing the contract, which states that trash should be picked up by 5 pm. The City Attorney said both the City and Waste Management are supposed to track any complaints and report monthly. He cited the penalty for not compiying with provisions of the contract. Mayor McCollum reported Waste Management did not send out stickers timely and all of Laconia Street and several surrounding streets were not picked up. Ms. Coy said she also received calls relative to the problem, she also receives late stickers, and that Waste Management is combining landscape and household trash. She asked if a warning letter would be appropriate. The City Attorney said the City is keeping track and perhaps staff can provide reports to Council. Ms. Monier asked jf maybe some of the deiay is due to people putting out large amounts of trash from hurricane damage. Mayor McCollum asked if a customer can be reimbursed for non-service and it was stated this wouid be an issue between the company and the customer. Mayor McCollum said a problem with Mr. Kirrie's industrial site was discussed at the County Commission meeting yesterday. He said water is being pumped from his site into other areas, that the County has an ordinance, which prohibits this, and asked Chief Davis to contact Robert Keating, Wesley Davis, Jim Davis about this situation. He said it Sounds like Mr. Kirrie has installed a dam. @ 11 Regular City Council Meeting April 13, 2005 Page Twelve B. Mr. Nealia Mr. Neglia reported on his attendance at the MPO meeting, and that Sebastian is second from the last on the list of bus ridership in the County, and we could lose the service. He said Phil Madsen would like to make a presentation to Council about how important it is for City residents to use the service; and that the City Clerk will contact Mr. Madsen. Mr. Neglia said there is soliciting going on which the Chief addressed. Chief Davis said the state PBA is phoning people and advised that people need to be aware that the callers do not represent the City of Sebastian's Police Department. He said he would like to get this on Channel 25 and in the newspaper. Mr. Neglia, again, expressed concern about the auto store's paint color and vehicles parked in the park; said there is a flyer going around for Fisherman's Den citing parking in the Cavcorp property which he doesn't think is right. The City Attorney said there are no restrictions on the property and this may need to be changed. C. Ms. Coy Ms. Coy expressed concern for the site plan for the proposed Liberty Park development because it has not been approved at the County level and ground has been broken on the school. She asked if it was appropriate to invite Mr. Brackett and Commissioner Wesley Davis to address City Council because it will affect this City significantly. There was no objection to her request and Chief Davis said he would contact them. Ms. Coy noted that she will be conducting a meeting with a resident on Friday 1 pm at City Hall relative to a proposed annexation and invited anyone interested to attend. Ms. Coy said she was receiving e-mails at home and City Hall and reminded everyone that they are pUblic record and if they want to send her mail they should use their name so she can respond. Mr. Neglia said he would be meeting with these same people on Monday at 1 pm in the same conference room. (&) 12 Regular City Council Meeting April 13, 2005 Page Thirteen C. Ms. Monier Reported on the concert in the park on Thursday. Discussed having some historic photos of Sebastian enlarged and mounted poster sized on the back wall of the dais, which would liven up the wall and provide some sound deafening at a cost of approximately $150 per photo. The City Clerk said there is funding in the Council's promotional line which could be used and that she would check with the Finance Director on its use. There was no objection from City Council to pursue this. E. Mr. Burkeen Mr. Burkeen said he had placed an item on the April 27th agenda regarding redistricting of school under his matters and that many parents and children will attend. It was decided to put the school issue at the beginning of the agenda. Mayor McCollum noted that Monday April 18 is not a general meeting but is scheduled for individual City Manager interviews, however, Tuesday Aprii 19 at 6 pm is a special meeting for City Manager selection, and Wednesday, May 4 at 6 pm is a Special meeting for stormwater and seawall issues. 17. Being no further business, Mayor McCollum adjourned the Regular Meeting at 9:37 p.m. Approved at the Regular City Council Meeting. Mayor ATTEST: Sally A. Maio, MMC, City Clerk @ 13 @ alTO! SEBAS!!AN ~~ HOMi. OF PELICAN ISLAN\l Cit of Sebastian, Florida Agenda No. Ot:).()~~ Subject: Resolution No. R-05-14 Adopting an Amended Fiscal Year 2004-05 Budget. Department Orig' . City Attorney: City Clerk: inance .-4-'".:. r~ Approved fo Manager Date Submitted: April 18, 2005 For Agenda of: A ril 27, 2005 Exhibits: . Resolution No. R-05-14 . 2nd Quarter Budget Review Memorandum . Capital Project Status Reports as of March 31, 2005 . Schedule of Investments - State Board of Administration as of March 31, 2005 . Schedule of Investments - Custodial Account as of March 31, 2005 . Schedule of Investments - Certificate of Deposits as of March 31, 2005 . Schedule of Investments - Guaranteed Investment Contracts as of March 31, 2005 . 2nd Quarter Accom lishments and 0 eratin Statement Fiscal Year 2005 APPROPRIATION REQUIRED: N/A EXPENDITURE REQUIRED: N/A AMOUNT BUDGETED: N/A SUMMARY Pursuant to financial policy adopted in previous fiscal years, budget reviews and adjustments would be presented to the City Council on a quarterly basis. In addition, project status reports and investment reports are also included for your review. Following adoption of the City of Sebastian's amended budget on January 26,2005, there were several program changes that occurred over the three months ended March 31, 2005 that require an amendment to the budgets of the various funds of the City. As such we are recommending a net increase of $40,953 to the General Fund resulting from the following: . $2,250 increases in Wal-Mart contributions to fund D.A.R.E. program and PD office supplies. . $2,750 increases in private donations to fund the city hall dedication ceremony. . $35,953 increases in grant revenues, which represents the reimbursement received from FEMA and the State. The amount is appropriated to park facility and building facility maintenance for hurricane related repair costs, In addition to the net increase of the General Fund, there are also several line item budget adjustments listed below which do not increase or decrease the total General Fund budget that are included in this amendment package, . To appropriate unappropriated budget savings ($13,042) and property insurance savings ($9,09,2) to various departments due to the following reasons: (f'q .,) o Temporary salaries for Building Department temporary worker - $7 ,500 ~ o A laser printer for check printing - $1,000. Current check printer is dot matrix, which is obsolete and repair parts are no longer available. o Audit fees associated with the agreed upon procedure for the city hall complex construction, which was approved by the Council on February 9, 2005 - $2,500 o Additional cost associated with the police road patrol mobile switch software maintenance - $5,400 o To increase K-9 expenditure budget - $5,000. During the FY2004-05 budget process, anticipated private contribution was considered as the main funding source for the K-9 program When the actual funding was received, the donor bas restricted the usage of the funds for non-routine expenditures. o To fund the repair costs not being reimbursed by FEMA and the State - $734 · To transfer one road patrol officer from Road Patrol Division to Detective division - $31,382. The transfer is needed due to the commitment of one detective to the MACE program In addition, there are increases and decreases in other fund types due to grant and private reimbursements, and the close out of several capital projects. In keeping with the ability of the City to react to these type of changes as they occur during the course of a year and matching it with the ability to take advantage of them, we are recommending the changes identified in Resolution 05-14, Exhibit "A", which are more particularly defined and explained in the enclosed memorandum for the 1st Quarter Budget review. RECOMMENDED ACTION Move to approve R-05-14. (~-~ ~ 2 RESOLUTION NO. R-05-14 A RESOLUTION OF THE CITY. OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA ADOPTING AN AMENDED BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2004 AND ENDING SEPTEMBER 30, 2005 AS PROVIDED FOR IN EXHIBIT "A"; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, on September 21,2004, the City of Sebastian adopted Resolution No. R-04-3S providing for the adoption of the City's 2004-05 budget; and WHEREAS, an analysis of the revenues and expenditures for the six (6) months ended March 31, 2005 has indicated that some adjustments are necessary, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, THAT: Section 1. The budget of the City of Sebastian, Indian River County, Florida for the Fiscal Year beginning October 1, 2004 and ending September 30, 2005 be amended, a copy of which is attached hereto and more particularly identified as Exhibit "A", which are hereby adopted and the revised appropriations set out therein are hereby made to maintain and carry on the government of the City of Sebastian, Indian River County, Florida. Section 2. All resolutions or parts of resolutions in conflict herewith are hereby repealed. Section 3. This Ordinance shall be come effective on March 31, 2005. It was moved for adoption by Councilmember The motion was seconded by Councilmember being put to a vote, the vote was as follows: and, upon Mayor Nathan B. McCollum Vice-mayor Brian S. Burkeen Councilmember Andrea Coy Councilmember Lisanne Monier Councilmember Sa! Neglia The Mayor thereupon declared this Resolution duly passed and adopted this 27th day of April 2005. @ GD ATTEST: Sally A. Maio, CMC City Clerk CITY OF SEBASTIAN, FLORIDA By: Mayor Nathan B. McCollum Approved as to form and content for reliance by the City of Sebastian only: Rich Stringer, City Attorney EXHIBIT "A" AMENDED FY 2005 AMENDED BUDGET BEFORE 2ND QUARTER BUDGET AFTER FUND ADJUSTMENTS ADJUSTMENTS ADJUSTMENTS GENERAL Revenues $ 11,450,962 $ 40,953 $ 11,491,915 Expenditures $ 11,450,962 $ 40,953 $ 11,491,915 CDBG-LOUlSIANA A VENUE Revenues $ 685,000 $ (48,301) $ 636,699 Expenditures $ 685,000 $ (48,301) $ 636,699 LOCAL OPTION GAS TAX Revenues $ 781,971 $ $ 781,971 Expenditures $ 781,971 $ $ 781,971 DISCRETIONARY SALES TAX Revenues $ 2,265,000 $ $ 2,265,000 Expenditures $ 2,265,000 $ $ 2,265,000 RECREATION IMPACT FEE Revenues $ 364,500 $ $ 364,500 Expenditures $ 364,500 $ $ 364,500 STORMWA TER UTILITY FEE Revenues $ 831,980 $ $ 831,980 Expenditures $ 831,980 $ $ 831,980 LAW ENFORCEMENT FORFEITURE Revenues $ 12,348 $ $ 12,348 Expenditures $ 12,348 $ $ 12,348 G.R.E.A.T. PROGRAM Revenues $ $ $ Expenditures $ $ $ DST DEBT SERVICE FUND Revenues $ 1,033,844 $ $ 1,033,844 Expenditures $ 1,033,844 $ $ 1,033,844 STORMWATER DEBT SERVICE FUND Revenues $ 441,973 $ $ 441,973 Expenditures S 441,973 $ $ 441,973 CAPITAL PROJECTS FUND Revenues $ 2,826,177 $ (9,489) $ 2,816,688 Expenditures $ 2,826,177 $ (9,489) $ 2,816,688 GOLF COURSE Revenues $ 1,752,127 $ 12,446 $ 1,764,573 Expenses $ 1,752,127 $ 12,446 $ 1,764,573 AIRPORT Revenues $ 333,764 $ 98,329 $ 432,093 Expenses $ 333,764 $ 98,329 $ 432,093 TOTAL $ 22,779,646 $ 93,938 $ 22,873,584 (fj) aIYOf SEBAS~ ~ KOMi Of PWCAN ISLAND TO: MAYOR AND CITY COUNCIL JIM DAVIS, INTERIM CITY MANAGE~ .IGl..,,~ SHAI FRANCIS, FINANCE DIRECTO~.z:;-~ APRIL 18, 2005 FROM: DATE: SUBJECT: 2nd QUARTER BUDGET REVIEW - FISCAL YEAR 2005 As of March 31, 2005, the status of budgets for the major operating funds were as follows: % OF BUDGET AMENDED RECEIVED/ BUDGET RECEIVED/ BUDGET EXPENDED BALANCE EXPENDED GENERAL Revenues $11,450,962 $ 6,338,560 $ 5,112,402 55.4% Expenditures $11,450,962 $ 7,139,392 $ 4,311,570 62.3% GOLF COURSE Revenues $ 1,752,127 $ 863,264 $ 888,863 49.3% Expenses $ 1,752,127 $ 782,345 $ 969,782 44.7% AIRPORT Revenues $ 333,764 $ 304,526 $ 29,238 91.2% Expenses $ 333,764 $ 123,998 $ 209,766 37.2% Highlights of the second quarter status analysis include: 1. Overall revenues supporting the General Fund are being received as planned. During the six months ended March 31, 2005, 55.4% of the budgeted revenues were received. The 62.3% of total budget spent reflects the debris clean up services provided by Ashbritt Environmental and County landfill charges, which amounts to approximately $1.8 million. Staff is working diligently with FEMA and DCA in securing the reimbursement from FEMA and State. As soon as the reimbursement is received, a budget amendment recommendation will follow. The second quarter budget review includes recommendations to increase the total adopted budget for the General Fund by $40,953. This recommendation includes the following elements: Ci'iJ: $2,250 increases in Wal-Mart contributions to fund D.A.R.E. program and PD office supplies. $2,750 increases in private donations to fund the city hall dedication ceremony. . $35,953 increases in grant revenues, which represents the reimbursement received from FEMA and the State. The amount is appropriated to park facility and building facility maintenance for hurricane related repair costs. There are also several line item budget adjustments listed below which do not increase or decrease the total General Fund budget that are included in this amendment package. . To appropriate unappropriated budget savings ($13,042) and property insurance savings ($9,092) to various departments due to the following reasons: o Temporary salaries for Building Department temporary worker - $7,500 o A laser printer for check printing - $1,000. Current check printer is dot matrix, which is obsolete and repair parts are no longer available. o Audit fees associated with the agreed upon procedure for the city hall complex construction, which was approved by the Council on February 9, 2005 - $2,500 o Additional cost associated with the police road patrol mobile switch software maintenance - $5,400 o To increase K-9 expenditure budget - $5,000. During the FY2004-05 budget process, anticipated private contribution was considered as the main funding source for the K-9 program. When the actual funding was received, the donor has restricted the usage of the funds for non-routine expenditures. o To fund the repair costs not being reimbursed by FEMA and the State - $734 . To transfer one road patrol officer from Road Patrol Division to Detective division - $31,382. The transfer is needed due to the commitment of one detective to the MACE program. 2. Special Revenue Funds All Special Revenue funds are receiving revenue as planned and recording expenditures as programmed. The second quarter budget net adjustments include: . $48,301 decreases in anticipated CDBG grant revenue as a result of grant revenue received at the end of prior fiscal year. 3. Capital Proj ects Funds The second quarter budget review includes recommendations to decrease the total amended budget for the Capital Projects Funds by $9,489. The decrease results from close out airport water & sewer lines, security gates, and wetland & environmental mapping projects. 4. Golf Course The Golf Course is receiving revenue as planned and recording expenditures as programmed. Staff will continue to monitor revenues stream. The second quarter budget adjustments include: . $12,446 increases in grant revenues associated with hurricane reimbursements. The amount is appropriated to fund the costs associated with the repair of golf course irrigation pump. There is one line item budget adjustments listed below which does not increase or decrease the total budget that is included in this amendment package. . Transfer $20,542 from golf course contingency fund to fund the additional costs associated with building repair. The Council approved the change order with Capp Custom Builders, Inc. on mJe ary ~~ zS 2 5. Airport Fund Overall revenues are being received as planned through the six months ended March 31, 2005. Expenditures are occurring as anticipated. The second quarter budget adjustments include: . A net increase of $98,329 due to the reimbursements from FPL and Ashbritt Inc. for the propetty damage at the airport and a decrease in lease revenues to reflect actual amount anticipated receiving. The amount is appropriated to the following: o To fund a much needed full-time maintenance worker position at the airport - $59,915. The airport operation has been utilizing a full-time maintenance worker from the Public Works Department since the beginning of the fiscal year. Staff is confident the anticipated airport lease revenue stream is sufficient to support this full-time permanent position. o To fund a dump truck to be utilized by airport maintenance - $5,000 o To fund the repair work for the property damage caused by Ashbritt Inc. - $15,500 o To increase the airport contingency fund for future grant matching opportunities - $17,914 There is one line item budget adjustments listed below which does not increase or decrease the total budget that is included in this amendment package. . A reduction of transfer in the amount of $1,537 from airport operating fund to airport capital project fund due to the close out of airport water & sewer lines, security gates, wetland & environmental mapping projects. The savings are set-aside in the airport operating fund contingency account for future use. Staff has kept well within the amended budget in all funds to maintain maximum fiscal flexibility. Staff will continue to monitor and review each position vacancy as it occurs for service level consequences. avis, Interim City Manager ~r" ~ Shai Francis, Finance Director @ 3 ANALYSIS OF GENERAL FUND REVENUE Overall revenues supporting general fund activities are being received as planned. A total of $6,338,560 or 55.4% of the $11,450,962 budget was received during the first six months of the year. TAXES: Real and Personal Property Tax Collections were 91.3% of budget which is slightly lower than the 2nd quarter of fiscal year 2003-2004 when 92.5% of the property tax budgeted was collected The Franchise Fees and Utility Service Taxes are being received as expected, although most of the fees/taxes are below the 50% collection estimate for the first six months of the year. This is due to timing differences in recording the revenue and the actual cash received, however, we are confident that the revenue budgeted will be realized. LICENSES AND PERMITS: Occupational and Professional Licenses are being received at lower pace than last year, at 88.3% of budgeted revenues as compared to 100% last year for the same period. Occupational licenses by itself has exceeded the budgeted amount. Construction permitting collections are at 48.2% level. The lower than expected 50% level is mainly contributed to the two hurricanes that happened in September. Several building permit fees were waived for October and major part of November. Staff is confident that the actual revenue collections will exceed the budgeted amount for the year. INTERGOVERNMENTAL REVENUE; During the first six months of 2004-2005, the City has received 46.3% of the projected revenue. Normally the actual revenue collections should fall behind projection mainly due to timing differences associated with when revenue is recorded and when actual cash is received. Based upon calculations used during the budget process, we are confident the revenue will be received as budgeted. Also, some revenue is not received until later in the fiscal year such as, alcohol beverage licenses. When these revenues are received, the projected amounts will be realized. GENERAL GOVERNMENT CHARGES FOR SERVICES; During the first six months the City has received 39% of the budgeted revenues in this group. The lower than expected 50% level is mainly contributed to unbilled revenues for project personnel and equipment services. FINES AND FORFEITURES: During the first six months, 31.2% of revenue had been collected as compared to 44.7% in the prior year. Staff will continue to monitor this revenue source. There are no recommended changes at this time. MISCELLANEOUS REVENUES: During the first six months the City has received 51.4% of budgeted miscellaneous revenues as compares to 34.3% received in the prior year for the same period. This is primarily due to private contributions and insurance reimbursements received in this period. Included in his budget recommendation, staff is recommending an increase in the contribution line item budget by $5,000, to provide funding for D.A.R.E. program and citywide special events. OTHER REVENUE SOURCES: Other revenue sources mainly consist of operating and capital transfers and appropriation from prior year fund balance. Staff will continue to monitor this revenue source. There are no recommended changes at this time. 4 @ The following changes are a summary of the analysis above and are the net recommended changes to the revenue accounts: 6,567,843 6,567,843 1,317,494 1,317,494 1,929,834 35,953 1,965,787 174,937 174,937 118,615 118,615 173,591 5,000 178,591 538,003 538,003 630,645 630,645 NET RECOMMENDED CHANGE TO THE GENERAL FUND REVENUES IS $40,953. ANALYSIS OF GENERAL FUND EXPENDITURES Most departmental percentages were at or below the 50% level anticipated for the six months ended March 31, 2005. Due to the costs associated with debris clean up service provided by AshBritt Environmental and the County landfill charges, Public Works Department's operating budget has been exceeded for the six months of operation. Staff is working diligently with FEMA, Department of Community Affair, and Federal High Way Administration in cost reimbursement. Budget amendment recommendation will follow when the reimbursement is received. ~-;) lE; 5 EXPENDITURES: PERSONAL SERVICES OPERATING EXPENDITURES CAPITAL OUTLAY $ - $ 2,500 1,000 308,348 $ 69,943 ""',m.' ." "fMlm 'Ii' "'m1~ , Jjll"",,_'.'." ,. Rlfu\'f'\+'"",, /" ,'.- ,<.' ,.,..)!, 308,348 72,443 1,000 . '. ,;!lfsu,., Operating Expenditures - Increase of $2,500 represents the audit fees associated with the agreed upon procedure for the city hall complex construction, which was approved by the Council on February 9, 2005. Capital Outlay - Increase of $1,000 for the purchase of a laser check printer for check printing. Current check printer is dot matrix, which is obsolete and repair parts are no longer available. PERSONAL SERVICES OPERATING EXPENDITURES CAPITAL OUTLAY $ - $ 182 280,712 $ 19,883 3,000 280,712 20,065 3,000 Operating Expenditures - Increase of $182 results from an appropriation to office supplies line item from Wal- Mart contribution. PERSONAL SERVICES OPERATING EXPENDITURES CAPITAL OUTLAY OTHER $ 257,430 $ 26,443 4,000 - $ 5,162 257,430 31,605 4,000 o Operating Expenditures - A net increase of $5,162 results from an appropriation to office supplies line item from Wal-Mart contribution and an appropriation to regular K-9 expenditures from general fund property insurance savings. 6 Qv PERSONAL SERVICES OPERATING EXPENDITURES CAPITAL OUTLAY $ 124,484 $ 8,506 32,500 - $ 1,906 124,484 10,412 32,500 Operating Expenditures - An increase of $1 ,906 results from an appropriation to D .A.R.E. expenditure line item from Wal-Mart contribution. PERSONAL SERVICES OPERATING EXPENDITURES CAPITAL OUTLAY $ 1,444,732 $ 121,082 201,153 (31,382) $ 5,400 1,413,350 126,482 201,153 Personal Services - A decrease of $31,382 results from the transfer of one road patrol officer to detective division. The transfer is needed due to the commitment of one detective to the MACE program. Operating Expenditures - An increase of $5,400 results from the additional cost associated with the police road patrol mobile switch software maintenance. PERSONAL SERVICES OPERATING EXPENDITURES CAPITAL OUTLAY $ 121,209 $ 20,151 3,550 - $ 3,550 (3,550) 121,209 23,701 Operating Expenditures - An increase of $3,550 results from reclassification of software purchase. Pursuant to the City's fixed assets policy, software should be capitalized only if the amount exceeds $5,000. Capital Outlay - A decrease of $3,550 results from reclassification of software purchase. Pursuant to the City's fixed assets policy, software should be capitalized only if the amount exceeds $5,000. 19 7 PERSONAL SERVICES OPERATING EXPENDITURES CAPITAL OUTLAY $ 342,800 $ 69,245 60,500 31,382 $ 374,182 69,245 60,500 Personal Services - An increase of $31,382 results from the transfer of one road patrol officer to detective division. The transfer is needed due to the commitment of one detective to the MACE program. PERSONAL SERVICES OPERATING EXPENDITURES CAPITAL OUTLAY $ 783,688 $ 309,032 32,500 (144,490) $ (225,695) 639,198 83,337 32,500 Personal Services - A decrease of $144,490 results from the separation of building maintenance function from Roads & maintenance function. Operating Expenditures - A decrease of $225,695 results from the separation of building maintenance function from Roads & maintenance function. PERSONAL SERVICES OPERATING EXPENDITURES CAPITAL OUTLAY $ $ 144,490 $ 250,695 144,490 250,695 Personal Services - An increase of $144,490 results from the separation of building maintenance function from Roads & maintenance function. Operating Expenditures - A total increase of $250,695 results from the separation of building maintenance function from Roads & maintenance function and an appropriation to building repair line item to reflect the reimbursements from FEMA and the State. 8 @ PERSONAL SERVICES OPERATING EXPENDITURES CAPITAL OUTLAY $ - $ 11,800 (1,500) 699,847 209,548 79,650 699,847 221,348 78,150 Operating Expenditures - A total increase of $11,800 results from an appropriation to ground maintenance line item to reflect the reimbursement from FEMA and the State and a line item transfer of $1,500 from capital outlay to small tools for the tennis courts maintenance at the Friendship Park. Capital Outlay - A decrease of $1,500 results from a line item transfer of $1,500 from capital outlay to small tools for the tennis courts maintenance at the Friendship Park. PERSONAL SERVICES OPERATING EXPENDITURES CAPITAL OUTLAY $ 116,082 $ 31,778 28,000 - $ 5,887 (4,500) ~'"; ..1;1*'. .~,",~,f.:jJ!II1!:"rllll'1 . ,,'11:.'''1'':'1'1'' ' ,1f'~". ,'. ."::f'~;JI}..,,,.d:,.."; .'fii "'" I'" 116,082 37,665 23,500 Operating Expenditures - A net increase of $5,887 results from an appropriation to ground maintenance line item to reflect the reimbursements from FEMA and the State and a line item transfer of $4,500 from capital outlay to Cemetery ground maintenance for Cemetery arches repair. Capital Outlay - A decrease of $4,500 results from a line item transfer of $4,500 from capital outlay to Cemetery ground maintenance for Cemetery arches repair. PERSONAL SERVICES OPERATING EXPENDITURES CAPITAL OUTLAY $ 539,387 $ 33,767 15,700 7,500 $ 546,887 33,767 15,700 Personal Services - An increase of $7,500 results from the additional costs associated with the temp position. The funding source is from unappropriated budget savings. @ 9 OPERATING EXPENDITURES INTERFUND TRANSFERS CONTINGENCY $ 668,631 $ (6,342) $ 662,289 183,042 (13,042) 170,000 1~1I!l18,'il;11/i11Nlll1 ",I'< D;...l~~ Operating Expenditures - A net decrease of $6,342 represents the following: . An increase of $2,750 results from private contributions to fund the city hall dedication ceremony. . A decrease of $9,092 results from appropriations to fund K-9 operations, audit service, laser check printer, and part of the City's portion on public works ground maintenance costs associated with hurricane damage. Contingency - A decrease of $13,042 results from appropriations to fund the additional cost associated with the police road patrol mobile switch software maintenance, additional costs for Building Department temporary costs, and part of the City's portion on public works ground maintenance costs associated with hurricane damage. Following is a summary of the General Fund Departments and Divisions explained above: 10 @ FUND & AMENDED RECOMMENDED REVISED INCREASE ACCOUNT DESCRIPTION BUDGET CHANGES BUDGET IDECREASE) General Fund Operating Expenditures and Capital Ontlay by Department/Division: Legislative $ 42,807 $ - $ 42,807 $ - City Manager 395,791 - 395,791 - City Clerk 319,165 - 319,165 - Legal 184,065 - 184,065 - Finance 378,291 3,500 381,791 3,500 M.I.S. Division 145,529 - 145,529 - Human Resources 211,955 - 211,955 - Police Department: Administrative Division 303,595 182 303,777 182 Special Operations 287,873 5,162 293,035 5,162 School Resource Unit 165,490 1,906 167,396 1,906 Patrol Division 1,766,967 (25,982) 1,740,985 (25,982) Connnumty Potlcing Unit 144,910 - 144,910 - Code Enforcement 129,369 - 129,369 - Professional Standards 105,365 - 105,365 - Detective Division 472,545 31,382 503,927 31,382 Support Services Division 285,508 - 285,508 - Conununications Division 421,554 - 421,554 - Engineering 458,867 - 458,867 - Stormwaler Utility 1,053,205 - 1,053.205 - Pnbtlc Works: Roads & Maintenance 1,125,220 (370,185) 755,035 (370,185) Parks & Recreation 989,045 10,300 999,345 10,300 Building Maintenance - 395,185 395,185 395,185 Central Garage 189,413 - 189,413 - Cemetery 175,860 1,387 177,247 1,387 Growth Management 258,046 - 258,046 - Building Department 588,854 7,500 596,354 7,500 Non-departmental 851,673 (19,384) 832,289 (19,384) Total Operating Expenditures and Capital Ontlay by Department/Division: $ 11,450,962 $ 40,953 $ 11,491,915 $ 40,953 NET RECOMMENDED CHANGE TO THE GENERAL FUND EXPENDITURES IS $40,953, ~v 11 , , ANALYSIS OF COMMUNITY DEVELOPMENT BLOCK GRANT FUND Revenues: CDBG Grant - A decrease of $48,301 results from the recognition of grant revenue in prior fiscal year. Expenditures: ~" \1I111!!i~'''ir:l' ;;:,:i . -, - INWWJW t I!~, ',.,-"-1"",, ,,,,,.....tl1.\.'l,_,1,,,- I. )-1,,1 Operating Expenditures - A decrease of $678 results from the recognition of grant revenue in prior fiscal year. Interfund Transfers - A decrease of $47,623 results from the recognition of grant revenue in prior fiscal year. 12 @ ANALYSIS OF GOLF COURSE FUND Revenues: Grant Revenues $ - $ 12,446 $ 12,446 Greens Fees 525,000 525,000 Cart Rentals 750,000 750,000 Drivin Ran e 50,000 50,000 Membershi Fees 69,789 69,789 Other Fees and Sales 215,215 215,215 Non-O eratin Revenue 142,123 142,123 Grant Revenues - An increase of $12,446 represents the hurricane reimbursements from FEMA and the State. Expenses: PERSONAL SERVICES OPERATING EXPENSES CAPITAL OUTLAY DEBT SERVICE INTRAFUND TRANSFERS CONTINGENCY $ 299,181 $ 361,975 1,150 306,690 79,330 - $ 20,542 299,181 382,517 1,150 306,690 (20,542) 58,788 iIiIlMm' ilIiilllllil~lliill*"ffi"liJIlIl' ft~~. L;' , .llHfflmm!llJ1lJlt l ,j~lli; ,l ~f,: ",dd... ""J"""'""d.r".li.,,'d;;IJ,.f),!f..!'nf.(i,,li) ,e~,rj!hc", Operating Expenses - An increase of $20,542 represents a transfer from contingency fund to fund the additional costs associated with building repair. The Council approved the change order with Capp Custom Builders, Inc. on February 23, 2005. Contingency - A decrease of $20,542 represents a transfer from contingency fund to fund the additional costs associated with building repair. The Council approved the change order with Capp Custom Builders, Inc. on February 23, 2005. (if) 13 OPERATING EXPENSES CAPITAL OUTLAY INTRAFUND TRANSFERS CONTINGENCY $ 533,572 $ 46,914 12,446 $ 546,018 46,914 14,094 14,094 .""',.~'.'w~'" , . ..' ~'Z ". ._' ;.., '. '_'.tTo ,.,,,",,1 Operating Expenses - An increase of $12,446 represents the hurricane reimbursement fromFEMA and the State, The amount is appropriated to ground maintenance for hurricane damaged irrigation system. ANALYSIS OF AIRPORT FUND Revenues: Other Miscellaneous Revenue - A net increase of $98,329 represents the reimbursements from FPL and Ashbritt Inc. for the property damage at the airport and a decrease in lease revenues to reflect actual amount anticipated receiving. PERSONAL SERVICES $ 142,109 $ 59,915 $ 202,024 OPERATING EXPENSES 92,064 15,500 107,564 CAPITAL OUTLAY 5,000 5,000 INTRAFUND TRANSFERS 14,816 (1,537) 13,279 CONTINGENCY 84,775 19,451 104,226 14 @ Personal Services - An increase of $59,915 results from an appropriation to fund a much-needed full-time maintenance worker position at the airport. The airport operation has been utilizing a full-time maintenance worker from the Public Works Department since the beginning of the fiscal year. Staff is confident the anticipated airport lease revenue stream is sufficient to support this full-time permanent position. Operating Expenses - An increase of $15,500 results from an appropriation to fund the repair work for the property damage caused by Ashbritt Inc. Capital Outlay - An increase of $5,000 results from an appropriation to fund a dump truck to be utilized by airport maintenance. Intrafund Transfers - A decrease of $1,537 results from returning of grant matching fund from airport capital project fund to airport operating fund due to the close out of capital projects. Contingency - An increase of $19,451 represents the remaining unappropriated portion of the reimbursement revenue and returned funding from the airport capital project fund. The amount is reserved for future grant matching opportunities. @ 15 ~I ~ ~J ~~~~~~~~~~~~~~~~~~~~ ~ ~ 8 8 0; . .;~~ .~~~~~e~~ .88888 ::l ~~M~~~~~g~~~~o~ooddo " 8 " .. 8 8 ~8S (t;;88~8~: 88888 ~ ~ ssi! "-'~o;.,;g~<ci U~U i5 8 j SJ l'-Vl..,o-. r-- " "'~- OC!.<"'!. .0':.""'."1. ."'l 05 ., ~ cocO <<)o\N_."....,.......... goo""':dll"i vi ~B~ .. 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'" u .. oli 'S ~ a: ~ = 1 i ~ " ~ o 11 e- o. * * * @ '" . u ., u '" 11 E 1l .~ u ~ g, "" = ..., CITY OF SEBASTIAN SCHEDULE OF INVESTMENTS 3/31/2005 STATE BOARD OF ADMINISTRA nON RETURN ON SBA INVESTMENT 2.63% CURRENT INVESTMENT ALLOCATION PERCENT BALANCE General Fund 17.56% $ 1,480,222.20 Local Option Gas Tax Fund 0.12% 9,993.91 Discretionary Sales Tax Fund 5.49% 462,462.50 Riverfron Redevelopment Fund 3.93% 331,194.77 Recreation Impact Fee Fund 6.87% 579,239.71 Stormwater Utility Fund 17 .34% 1,461,676.48 Discretionary Sales Tax, Series 2003 and 2003A Debt Service Fund 0.36% 30,104.94 Stormwater Series 2003 Debt Service Fund 0.01% 622.19 Capital Projects Fund 0.28% 23,834.84 Capital Improvements Fund 15.22% 1,282,729.10 Transportation Fund 9.33% 786,436.40 Stormwater Projects Fund 0.12% 10,089.74 Golf Course Fund 11.01% 927,863.08 Airport Fund 11.05% 931,264.82 Cemetery Trust Fund 1.30% 109,415.57 Sub-Total 100% $ 8,427,150.25 Discretionary Sales Tax Revenue Bonds, Series 2003A Bond Proceeds 100% $ 773,549.49 TOTAL INVESTMENTS HELD WITH THE STATE BOARD OF ADMINISTRATION $ 9,200,699.74 @ 2nd Quarter Investment Schedules @ CITY OF SEBASTIAN SCHEDULE OF INVESTMENTS 3/31/2005 CUSTODIAL ACCOUNT COUPON/ DATE OF PURCHASE MATURITY CUSIP ASSET NAME YIELD PURCHASE PRICE DATE NUMBER I Federal Home Loan Bank Bonds 3.100% 05/14/03 $ 1,000,937.50 05/14/07 3133MYME4 Callable 2 Federal Farm Credit Bank Bonds 3.000% OS/28103 1,000,000.00 OS/28/08 31331 QN45 CaJJable 3 Federal National Mortgage Association Notes 1.875% 04/28/04 998,671.88 09/15/05 31359MTB9 TOTAL $ 2,999,609.38 CURRENT INVESTMENT ALLOCATION PERCENT BALANCE I General Fund 42.65% $ 426,862.50 Recreation Impact Fee 16.18% 162,000.00 Cemetery Trust Fund 41.17% 412,075.00 Sub-Total 100.00% $ 1,000,937.50 2 General Fund 100.00% $ 1,000,000.00 Sub-Total $ 1,000,000.00 3 General Fund 49.93% $ 498,671.88 Local Option Gas Tax Fund 10.01 % 100,000.00 Recreation Impact Fee Fund 10.01% 100,000.00 Stormwater Utility Fee Fund 10.01% 100,000.00 Transportation Fund 20.03% 200,000.00 Sub-Total 100.00% $ 998,671.88 TOTAL $ 2,999,609.38 2nd Quarter luveSbnent Schedules INSTITUTION First National Bank & Trust Company TOTAL INVESTMENT ALLOCATION General Fund TOTAL @) 2nd Quarter Investment Schedules CITY OF SEBASTIAN SCHEDULE OF INVESTMENTS 3/3112005 CERTIFICATES OF DEPOSIT DATE OF PURCHASE MATURITY PURCHASE PRICE YIELD DATE 04/06/04 $ 500,000.00 2.200% 10/06/05 $ 500,000.00 CURRENT PERCENT BALANCE 100.00% $ 500,000.00 $ 500,000.00 CITY OF SEBASTIAN SCHEDULE OF INVESTMENTS 3/31/2005 GUARANTEED INVESTMENT CONTRACTS PURCHASE INITIAL BALANCE MATURITY ISSUE DATE DEPOSIT REMAINING RATE DATE Discreationary Sales Tax Revenue Bonds, Series 2003 04124/03 $ 9,204,000.00 $ 1.740% 04101106 Stormwater Utility Revenue Bonds, Series 2003 11/19/03 5,946,000.00 5,641,023.41 2.040% 12/15/06 TOTAL $ 15,150,000.00 $ 5,641,023.41 2nd Quarter Investment Schedules @ HOME OF PWCAN ISlAND Memorandum To: Thru: From: Date: Re: Honorable Mayor and Councilmember's Chief James Davis, Interim City Manager Shai Francis, Director of Finance April 18, Z005 Znd Quarter Accomplishments and Operating Statement Fiscal Year Z005 Enclosed please find the 2nd Quarter Accomplishments and Operating Statement for the City of Sebastian as assembled and prepared by the Finance Department for the three months ended March 31",2005. CITY CLERK Lel!isla tive SUDDort Matters . Prepared agenda packets and minutes for six (6) Regular City Council meetings, two (2) Special City Council meetings and one (1) City Council Workshop - attended meetings for a total of 19.25 hrs. . Ordinances adopted - 0, 3 passed on fIrst reading for transmittal to DCA. . Resolutions adopted - 12 . Proclamations prepared for presentation - 4 . Easement vacations recorded - 2 . Placed nine (9) Council agendas in the Press Journal . Implemented City of Sebastian Public Broadcasting Policy. Records Manal!ement PrOl!ram . Public record requests - 20 . 38 boxes of records that reached retention & 17 bags of duplicate and OSA records destroyed by Shred-It - 8 trees saved . Scanned into Laser fIche - 27 sets of minutes, 9 agenda packets, 4 City Manager newsletters & "The Pelican Brief', 12 resolutions, 3 ordinances and 166 agreements @ Election Matters . Provided space and assisted Supervisor of Elections in City Clerks offIce for fIfteen day early voting prior to the March election . Successfully qualified nine (9) candidates and canvassing of results for 3/8/05 general election. . Conducted orientations for three (3) newly elected City Council members. City Board Matters . Filled ten (10) vacancies and conducted three (3) orientations. Cemetery Matters . 10 Certificates of Interment Rights for 14 locations issued for a total of $10,575.00. Community Matters . Coordinated with IRC to host MPO Visioning Oversight Committee Meeting in Council Chambers on 2/25/05. . Coordinated video presentation, tours and goodie bags for Student Government Day on 1/25/05. . Coordinated Step Up Florida with Health Department. . Wrote 2005 election and Operation Blue Roof articles for Pelican Brief. . Administrative Secretary responded to nine (9) public e-mail inqniries. Personnel/Educational Matters . City Clerk attended two (2) FACC conference committee meetings. FINANCE . Received Distingnished Budget Presentation Award for Fiscal Year 2004-2005 Annual Budget. . Completed annual audit and Comprehensive Annual Financial Report for Fiscal Year 2003-2004, and submitted for Award of Excellence in Financial Reporting. . Completed the City Hall Municipal Complex project agreed upon procedure audit. . Trained and transferred purchase order process to Purchasing, under the City Manager's office. . Amended City of Sebastian Travel Policy . Recovered $2,784 from Verizon Wireless in rent payments on the Police Department Communication Tower. . Completed RFP and selection process for new banking partner. . Issued a record 190 garage sale permits. . Received $193,763.86 in reimbursements fromFEMA for hurricane related expenditures. . Collected more than 100% of budgeted occupational license fees. MIS . Installed and completed a major upgrade for the Building Department to the new Information Management System Continued to work with Security One on enhancing out citywide security and camera system Completed first Information Technology audit. Coordinated with City Clerk and Supervisor of Elections with early voting at city hall to provide high-speed access to transmit election results from City Hall to the Board of Elections to be calculated. Coordinated with City Clerk in implementing City of Sebastian Public Broadcast Policy. "'"""""" "" 0"",," _mk ~d cru.m.125 ,*""00 brood~'mg .,..... @ . . . . . · Continued to provide the Police Department with coverage 24 hours a day, 7 days of week. . Working on the new Airport Administration Building network and communications infrastructure, future site of our Disaster Command Center. Workload measures: . Work Order Requests processed - 475 . Workstation Preventive Maintenance performed - 40 . Unplanned Server outages - 0 . Unplanned Network outages - 0 . Unplanned Telephone outages - 0 . User Training Hours performed - 26 HUMAN RESOURCES . Hosted the Annual Employee Chili Cook-Off. o Continued the Employee Recognition Program through the employee of the quarter program. . Completed FDOT random drug testing for the 2nd quarter. o Continued to work with City Council regarding the City Manager recruitment process. POLICE DEPARTMENT Administration . Attended community functions and meetings in an effort to further the Community Policing effort. . Six (6) laptop computers were put into service with field reporting capabilities and NCIC/FCIC connection through Verizon Wireless. . Continued with traffic safety education through the placement of "Click It Or Ticket" banners. . A major command school has been secured for Lt. Witt to attend. We have a position in the FBI National Academy for the October session. School Resource Officers Workload measures: . DARE skates - 3 . DARE bowls - 2 . School reports written - 12 . Student/parent conferences - 72 . Mediations conducted - 63 . Counseling's - 207 o School meetings attended - 63 . Classroom programs were conducted - 81 @} Road Patrol Workload measures: . Responded to calls for service - 2,002 . Officer initiated activities - 3,556 . Arrests made - 144. . Traffic citations issued - 304 Traffic written warnings - 589 Vehicle crashes reported - 102 . Completed offense reports - 290 . Arrest reports - 150 . Supplemental reports - 51 . Miscellaneous Police services - 580 . Handled 11 parking issues, wrote 8 citations and issued I notice, 1 verbal warning and tagged 1 vehicle. Communitv Policim! Workload measures: . Attended 20 community meetings. . Citizen contacts made - 853 . Business contacts/meeting - 24 . CPTED reports & blueprints completed - 2 . Child car seat & safety referrals made - 4 . Other agency referrals made - 23 . Officer initiated community relation/public relation contacts made - 370 Community Volunteer Unit Workload measures: . City hall daily deposit runs - 408 . Disabled warnings/citations - 51 . Written warnings - 43 . Traffic controls - 37 . Council/courier packages - 12 . House watches done - 170 . Business checks - 586 . Vehicle transports - 26 . Escorts - 51 . Special duty details - 11 Trainim! Unit Workload measures: . Officers completed ICS (Incident Command Systems) training - 10 . Officers completed WMD (Weapons of Mass Destruction) training - 5 . Officers hired and placed in the FrO (full time officer) program - 2 Code Enforcement Workload measures: . Written warnings issued - 141 . Re-inspections - 21 . Citizen assists - 638 . Notice of violations issued - 19 . Twenty-four hour tags issued - 2 . Signs removed -138 . Tree inspections - 43 . Lien's filed - 0 . Cases closed - 125 @ Investilmtions Workload measures: . Detective Sergeant Grimmich and Detective Acosta attended a 24-hour Sex Offender Conference and a 24-hour Management & Leadership Skills for Challenging Times School. Detective Marcinik attended a 40-hour Fraud Investigations School. . Cases assigned - 67 . Cases cleared - 22 . Felony arrests - 3 . Misdemeanor arrests - 3 . Reports/supplements completed - 80 . Warrants obtained - 5 Records Division Workload measures . Incident Reports processed, dispersed to proper agencies and checked for accuracy - 309 . Accident Reports processed, dispersed and entered into !Me - 59 . Traffic Citations processed and entered into!MC - 613 . Parking Citations processed, followed up and entered into !MC - 28 . Warning Citations processed, followed up and entered into!MC -754 . Subpoenas signed for processed and distributed - 395 . Fingerprinting services for our residents - 28 . Notary requests - 6 . Submitted 2004 Annual UCR to FDLE and approved on 2/15/05. . Continued to provide our residents with local's checks, incident and accident reports and assistance with various other requests. . Sealed and expunged requests were processed and destroyed or sealed where applicable. Disnatch Division . Continued training in the police dispatch division, and minor changes were accomplished toward establishing a PSAP (Public Safety Answering Provider). . Two (2) dispatchers were hired, and are currently in training. . Completed interviews to fill the three (3) vacant positions. . Dispatched and entered 8,281 calls into C.A.D. . Alarm monitoring system in City Hall was activated on the Dispatchers computer monitors. . Two (2) dispatchers were re-certified in FCICINCIC. Snecia1 Onerations Workload measures: . Citations - 112 . Warnings - 40 . Incident reports - 1 . Arrest reports - 21 @ Boat Officer Workload measures: . Citations - 29 . Warnings - 55 . Incident Reports - 3 . Arrest - 1 K -9 Officers Workload measures: . Citations - 46 . Warnings - 83 . Incident report - 1 . Arrest reports - 32 . Usage reports - 15 . Activity reports - 32 . Training hours - 220 . Demonstrations - 6 . Apprehensions - 5 misdemeanor & 10 felony ENGINEERING General . Continued with the desigu, permitting, organization, and initial construction activities for the Louisiana A venue Renovation Project. . Handled numerous meetings and reviewed discussions related to desigu and permitting of the City's Stormwater Utility capital improvement program. . Assisted on a daily basis in the resolution of numerous drainage and siguage inquiries and complaints from residents. . Assisted staff on a daily basis in the clarification and resolution of a number of contractor drainage permits matters. . Reviewed and coordinated numerous permitting and site plan review items with Building Department and Growth Management. . Continued performing troubleshooting and planning for interrelated drainage, paving, and sidewalk matters. . Continued desigu, procurement, and installation of various traffic siguage items, including new school zone siguals and siguage. . Reviewed paving program for FY 2004/2005. . Continued sidewalk installation program. . Continued development and improvement of Sigu Shop operations and procedures. . Continued development and organization of Engineering Assistant / Intern program. . Continued development of public education program regarding stormwater and streets / roads / traffic matters. . Continued development work, including various key contacts and meetings, regarding program for higher education offerings in Sebastian area. . Reviewed opportunities for relocating overhead utilities underground in Commuuity Redevelopment Area. . Worked on advance organization regarding the move to the new administrative facilities at the new Airport Complex. Field Investil!:ations Workload measures: . Drainage complaints responded to - 17 . New pool construction inspections - 48 . New home construction inspections - 464 . New home drainage permits - 214 @ . Set elevation for 8 side yard pipes. . Set elevation and grade for 12 road crossing pipes . Set elevation and grade for sidewalk projects in the city. Stormwater Division . Replaced failing road-crossing culvert and associated swale rehabilitation at the following locations: Rosebush at Seamist, Schumann Drive between Barber and County Line, Caravan at Glentry and Gladiola at Sunport. . Swale rehabilitation at the following locations: Dewitt, Caravan and Glentry, at 242 Wimbrow west to Easy Street, on Galilean from Franciscan to Coral Reef, on Fatima from Galilean to Stonecrop and on Stonecrop to Gladiola. . Competed installation of30" and 36" drainage pipe from Larkspur to CR 512. . Coordinated with CDM on Stormwater Master Plan projects for the Collier Creek Canal, Twin Ditches and Middle Stonecrop. CDM submitted permit for Twin ditches project. . Coordinated with WCG for the Davis Street Nutrient Baffle box Grant project. . Coordinated with WCG on Stormwater Master Plan projects for the Periwinkle wet detention, Lower Stonecrop improvements, Wentworth road crossing and the Potomac road crossing improvements. . Mowed the following drainage channels: Tulip, Watercrest, Coverbrook, Rolling Hills, Majestic and Crystal Mist. Traffic Division Workload measures: . Stop signs - 400. . Street signs - 3,620 . Cross-walks - 10 . Handicap signs - 0 . No parking signs - 0 . Specialty signs - 0 . Route assembly - 1 . Warning signs - 20 . Temporary signs - 20 . Guide signs - 10 . School Zone - 4 new beacons . No trespassing signs - 0 . Fabricated signs - 3,800 . Pavement markings - 0 . Traffic Studies - 0 . Mailbox Replacements - 0 . Magnetic - 0 PUBLIC WORKS DEPARTMENT Roads and Drainal!e @ . Managed light pole repairs on Indian River Drive. . Repaired the shoreline and sidewalk on Indian River Drive. . Prepared for Pelican Island Festival. . Assisted St. Johns' River Water Management District with creating a buffer for pump, and mulching the roads at the Stormwater Park. · Assisted with the ground maintenance at the Municipal Airport Parks and Recreation Division · Replaced light pole, brackets and lights at BSSC (Barber Street Sports Complex) football field. . Replaced and repaired backstops and fencing at BSSC baseball fields. . Replaced twelve (12) light fixtures at BSSC baseball fields. · Assisted with Fine Arts and Music Festival, as well as the Pelican Island Festival. · Removed shrubs at Riverview Park damaged by hurricanes. Cemetery Division · Installed irrigation for new columbarium. . Painted the gazebo. . Painted concrete sealant on new concrete sidewalk. Buildinl! Maintenance Division · Commenced repairs to hurricane damaged buildings and facilities. Central Garal!e Division · Began preparation for the installation of the old Police Department generator to the city compound to be used for emergencies. · Continued shop equipment modernization program to increase the level and quality of service. · Continued maintaining the fuel facility in accordance with the EP A requirements and assuring fuel is available for our fleet. · Continued employee education, training and certification program. BUILDING DEPARTMENT · Increased pennitting and inspection activity attributed to hurricane recovery efforts by the community and steady growth within the City. · Completed the installation and training of the new "Pennit Tracking" software program. This now enables the department us to track pennit applications from start to finish. This technology is being shared with Growth Management and the Finance Department, and we are in the process of incorporating the Engineering Department into the overalI process. This enhanced program has improved efficiency, and future expansion to online access is now possible. . Total building pennits issued for the quarter include 1,286 for the month of January, 1,094 for the month of February, and 1,576 for the month of March. The number of pennits issued in the month of March more than doubled the highest months total in the first quarter. The department staff has been working diligently to catch up on the backlog of pennits that were issued at no fee after the hurricanes. We have received help with temporary employees provided to us through a FEMA grant and Work Force development. These temporary employees have contributed beyond measure to this department, enabling us to continue to provide outstanding service to the community during this time of rebuilding. · Total inspections performed for the quarter included 1,147 for the month of January, 1,536 for the month of February and 1,903 for the month of March. . Contractor licensing has remained steady with a continuous flow of applications wishing to become licensed through our local procedure rather than the State of Florida licensing _ro_ @ · Continued to work very closely with the new home builde!s and the public, offering assistance to assist them with meeting their goals and providing what ever information available that will help owner's rebuild their Hurricane damaged structnres. GROWTH MANAGEMENT Workload measures: . Site Plan reviews - 4 . Site Plan extensions - 0 . Site Plan inspections - 12 . Conditional Use Permits - 0 . Subdivision and POO reviews - 3 . Annexation reviews - 3 . Zoning Text Amendments - 2 . Comprehensive Plan Text Amendments - 3 . Home Occupational License reviews - 17 . Accessory Structnre reviews - 9 . Mobile Home permits - I . Change of Land Use requests - 3 . Rezone requests - 3 . Sign Applications (zoning clearance review) - 17 . Temporary Sign Permits - 5 . Temporary Use Permits - I . Address Assignments - 177 . Address Corrections - I . Release of Unity of Title - 7 . Variance Requests - 2 . Overlay District Waiver requests - 6 . Special Exceptions - 0 . Division of a Single Lot - 3 . Vacation of Easements - 2 . Grant of Easement - 0 . Right of Way Abandonment - 2 . Occupational Licenses: New - 53, Renewals - 29, Transfers - 1 . Fence Permit (zoning clearance) - 1 . Zoning interpretations - 174 . Zoning Confirmation letters - 9 . Field inspections - 42 . Flood Zone Determinations - 15 . Code Enforcements Assists / Code Determinations . 30 @ MUNCIPAL GOLF COURSE . Total revenue for 2nd Quarter: $516,009 o Golf Shop sales: $21,900, an increase of $853 over Fiscal Year 2003-2004, 2nd Quarter. o Driving Range revenue: $14,633 o Discount Card sales: $11,996, an increase of $548 OVe! Fiscal Year 2003-2004, 2nd Quarter. o Cart fees: $257,168 o . Golf rounds played: 17,330 o Green fees $208,844 o Club Rental & Club Storage revenue: $617 o Computerized Golf Handicap tracking fees: $810, and increase of $162 over Fiscal Year 2003-2004, 2nd Quarter. . 2004 Sebastian Open, which was rescheduled to December 18th & 19th, was a huge success. A maximum, full field of 145 players competed and press coverage was extremely constructive and useful from the Press Journal. Received several positive comments regarding the shape and condition of the golf course, thanks to an excellent effort from our maintenance contractor, One Source Golf Services, Inc. . Hurricane repair updates: o Eagles Nest Restaurant grand reopening on Tuesday, 1/11/05. o Acquisition of county water approximately 75% complete, awaiting IRC Utilities to install meter and DEP to backflow, chlorinate and test line. o Starter Station, Water Station and Storage Building completed. o All trees that were lost as a result of the hurricanes, and deemed "integral to the quality" of the particular hole where they were located, have been replaced. o The cart barn and locker room repairs have been delayed due to the lack of aluminum contractors at this time. . Saturday Golf T ournarnents scheduled for 3'd Quarter include the American Cancer Society, Sebastian River Moose Club, SebastianlRoseland United Methodist, Vero Beach Habitat for Humanity (VB First Presbyterian), Richard's Pain, Piper Aircraft, Sebastian Chamber of Commerce, Brevard Rugby Association and Liberty Magnet Elementary. Weekly leagues available include Monday League, Sebastian Men's Golf Association, Sebastian Women's Golf Association, Thursday Couples, Friday Brady Bunch, Sunday Bunch and Sebastian Business League. . 2005 Junior Golf Academy summer schedule will be as follows: 6/6-6/10, 6/20-6/24, 7/11-7/15 and 7/25-7/29. Each weekly date will entail two (2) classes, with each class divided into age groups from 6 to 10 years of age and 11 to 16. Daily times for each age group will be as follow: 6 to 10 - will attend class from 8:30am to 1O:30am, and 11 to 16 - will attend class from 11:00am to 1:00pm. A fmal day of each academy will entail a golf tournament, lunch, awards and prizes. There will be a limit of fourteen (14) juniors per age group / per class. This will allow adequate supervision and instruction, as each Golf Professional will be responsible for seven (7) juniors during each class. The cost for each academy will be $60, and will include all instruction, clubs to keep (if necessary), monogrammed academy shirt, plaque with photo, lunch (on Friday) and additional prizes. Flyers, website information and registration will be available beginning on 5/1105. . Beautification project completed on numbers eight (8) and nine (9) tees. Plantings and additional landscaping provided at both locations around tee signs. . Hydraulic lift installed in golf course maintenance bam. This will add a crucial safety aspect to eqnipment maintenance and repair, as well as increase efficiency for the golf course mechanic. MUNCIPAL AIRPORT . Runway 9/27 (8/26) is completed and awaiting FAA certification. . Airport Administration Building and the Police Evidence Compound are approximately 50% and 90% complete respectively. . Rehabilitation of Taxiway A is 70% complete. ~ @ CITY OF SEBASTIAN ACTUAL TO BUDGET MARCH 31, 2005 GENERAL FUND REVENUES Quarter Year Current Revised Descrintion To Date To Date Encumbrance Bud!!et % TAXES 1,337,380 4,462,940 N/A 6,567,843 68.0% LICENSES & PERMITS 342,168 688,044 N/A 1,317,494 52.2% INTERGVT'L REVENUES 559,627 894,376 N/A 1,929,834 46.3% CHARGES FOR SERVICES 38,095 68,157 N/A 174,937 39.0% FINES AND FORFEITS 22,598 37,014 N/A 118,615 31.2% MISC. REVENUES 64,261 89,258 N/A 173,591 51.4% OTHER REVENUE SOURCES 40,249 98,771 N/A 538,003 18.4% APPROPRIATED FUND BALANCE 0 0 N/A 630,645 0.0% TOTAL REVENUES 2,404,378 6,338,560 N/A 11,450,962 55.35% GENERAL FUND EXPENDITURES CITY COUNCIL EXPENDITURES Quarter Year Current REVISED Descrintion To Date To Date Encumbrance BUDGET % PERSONAL SERVICES 4,588 9,935 0 21,410 46.4% OPERATING EXPENDITURES 1,138 5,610 0 21,397 26.2% CAPITAL OUTLAY 0 0 0 0 0.0% TOTAL LEGISLATIVE 5,726 15,545 0 42,807 36.31 % CITY MANAGER EXPENDITURES Quarter Year Current REVISED Descrintion To Date To Date Encumbrance BUDGET % PERSONAL SERVICES 114,451 197,142 0 373,719 52.8% OPERATING EXPENDITURES 3,693 8,173 0 19,273 42.4% CAPITAL OUTLAY 0 0 2,799 2,799 100.0% TOTAL CITY MANAGER 118,144 205,315 2,799 395,791 52.58% CITY CLERK EXPENDITURES Quarter Year Current REVISED Descrintion To Date To Date Encumbrance BUDGET % PERSONAL'SERVICES 57,461 115,768 0 248,760 46.5% OPERATING EXPENDITURES 8,108 16,545 0 70,405 23.5% CAPITAL OUTLAY 0 0 0 0 0.0% TOTAL CITY CLERK 65,569 132,313 0 319,165 41.46% @ "- CITY OF SEBASTIAN ACTUAL TO BUDGET MARCH 31, 2005 LEGAL Quarter Year Current REVISED Descriotion To Date To Date Encumbrance BUDGET % PERSONAL SERVICES 31,611 61,070 0 177,282 34.4% OPERATlNG EXPENDITURES 830 2,971 0 6,783 43.8% CAPITAL OU'TI.A Y 0 0 0 0 0.0% TOTAL LEGAL 32,441 64,041 0 184,065 34.79% FlNANCE Quarter Year Current REVISED Descriotion To Date To Date Encumbrance BUDGET % PERSONAL SERVICES 71,073 144,787 0 308,348 47.0% OPERATlNG EXPENDITURES 49,660 60,324 0 69,944 86.2% CAPITAL OU'TI.A Y 0 0 0 0 0.0% TOTAL FlNANCE 120,733 205,111 0 378,292 54.22% MANAGEMENT INFORMATION SYSTEM Quarter Year Current REVISED Descriotion To Date To Date Encumbrance BUDGET % PERSONAL SERVICES 27,353 53,773 0 124,401 43.2% OPERATlNG EXPENDITURES 3,392 7,917 3,150 21,128 52.4% CAPITAL OU'TI.A Y 0 0 0 0 0.0% TOTAL MIS 30,745 61,690 3,150 145,529 44.55% HUMAN RESOURCES Quarter Year Current REVISED Descriotion To Date To Date Encumbrance BUDGET % PERSONAL SERVICES 42,880 87,703 0 185,924 47.2% OPERATlNG EXPENDITURES 5,305 11 ,737 0 26,031 45.1% CAPITAL OU'TI.AY 0 0 0 0 0.0% HUMAN RESOURCE 48.185 99,440 0 211,955 46.92% POLICE SPECIAL OPERATIONS Quarter Year Current REVISED Descriotion To Date To Date Encumbrance BUDGET % PERSONAL SERVICES 66,060 136,693 0 257,430 53.1% OPERATlNG EXPENDITURES 10,104 15,222 484 26,443 59.4% CAPITAL OU'TI.A Y 0 0 0 4,000 0.0% TOTAL POUCE ADMlN 76,164 151,915 484 287,873 52.94% CEJ " CITY OF SEBASTIAN ACTUAL TO BUDGET MARCH 31, 2005 POLICE ADMINISTRATION Quarter Year Current REVISED DescriDtion To Date To Date Encnmbrance BUDGET % PERSONAL SERVICES 96,614 162,635 0 280,712 57.9% OPERATING EXPENDITURES 4,738 10,106 268 19,883 52.2% CAPITAL OUTLAY 0 0 2,756 3,000 91.9% TOTAL POLICE ADMIN 10 1 ,352 172,741 3,024 303,595 57.89% SCHOOL RESOURCE OFFICER Quarter Year Current REVISED DescriDtion To Date To Date Encumbrance BUDGET % PERSONAL SERVICES 27,145 57,021 0 124,484 45.8% OPERATING EXPENDITURES 5,424 8,625 0 8,506 101.4% CAPITAL OUTLAY 0 0 0 32,500 0.0% TOTAL POLICH PATROL 32,569 65,646 0 165,490 39.67% POLICE PATROL Quarter Year Current REVISED DescriDtion To Date To Date Encumbrance BUDGET % PERSONAL SERVICES 304,487 642,379 0 1,444,732 44.5% OPERATING EXPENDITURES 41,424 68,834 3,656 121,082 59.9% CAPITAL OUTLAY 0 14,048 159,522 201,153 86.3% TOTAL POLICE PATROL 345,911 725,261 163,178 1,766,967 50.28% COMMUNITY POLICING UNIT Quarter Year Current REVISED DescriDtiOn To Date To Date Encumbrance BUDGET % PERSONAL SERVICES 29,444 59,153 0 121,209 48.8% OPERATING EXPENDITURES 7,758 12,225 490 20,151 63.1% CAPITAL OUTLAY 0 0 0 3,550 0.0% TOTAL CODE ENFORCEMENT 37,202 71,378 490 144,910 49.59% POLICE CODE ENFORCEMENT Quarter Year Current REVISED DescriDtion To Date To Date Encumbrance BUDGET % PERSONAL SERVICES 22,883 47,720 0 117,824 40.5% OPERATING EXPENDITURES 2,590 4,632 1,099 11,545 49.6% CAPITAL OUTLAY 0 0 0 0 0.0% TOTAL CODE ENFORCEMENT 25,473 52,352 1,099 129,369 41.32% @ n CITY OF SEBASTIAN ACTUAL TO BUDGET MARCH 31, 2005 PROFESSIONAL STANDARDS Quarter Year Current REVISED Descriotion To Date To Date Encnmbrance BUDGET % PERSONAL SERVICES 21,968 44,748 0 94,095 47.6% OPERATING EXPENDITURES 1,189 2,775 0 11 ,270 24.6% CAPITAL OUTLAY 0 0 0 0 0.0% TOTAL POLICE INV. 23,157 47,523 0 105,365 45.10% POLICE INVESTIGATION Quarter Year Current REVISED Descriotion To Date To Date Encumbrance BUDGET % PERSONAL SERVICES 80,178 166,733 0 342,800 48.6% OPERATING EXPENDITURES 19,531 34,408 484 69,245 50.4% CAPITAL OUTLAY 0 51,635 8,044 60,500 98.6% TOTAL POLICE INVESTIGATION 99,709 252,776 8,528 472,545 55.30% POLICE SUPPORT SERVICES DIVISION Qnarter Year Current REVISED Descrintion To Date To Date Encumbrance BUDGET % PERSONAL SERVICES 62,117 127,906 0 265,816 48.1% OPERATING EXPENDITURES 5,454 8,382 0 18,887 44.4% CAPITAL OUTLAY 0 0 0 805 0.0% TOTAL SUPPORT SERVICES DIVISION 67,571 136,288 0 285,508 47.74% POLICE COMMUNICATIONS Quarter Year Current REVISED Descriotion To Date To Date Encnmbrance BUDGET % PERSONAL SERVICES 71,370 151,475 0 383,959 39.5% OPERATING EXPENDITURES 6,003 12,335 0 27,895 44.2% CAPITAL OUTLAY 0 0 6,264 9,700 64.6% TOTAL COMMUNICATIONS 77,373 163,810 6,264 421,554 40.34% ENGINEERING Quarter Year Cnrrent REVISED Descriotion To Date To Date Encumbrance BUDGET % PERSONAL SERVICES 95,641 201,795 0 415,964 48.5% OPERATING EXPENDITURES 7,136 18,220 0 39,703 45.9% CAPITAL OUTLAY 0 0 0 3,200 0.0% TOTAL ENGINEERING 102,777 220,015 0 458,867 47.95% CITY OF SEBASTIAN ACTUAL TO BUDGET MARCH 31, 2005 ROADS & DRAINAGE Quarter Year Current REVISED Descrintiou To Date To Date Encumbrance BUDGET % PERSONAL SERVICES 112,012 317,065 0 639,198 49.6% OPERATING EXPENDITURES 473,551 1,897,256 703,199 83,337 3120.4% CAPITAL OUTLAY 0 0 0 32,500 0.0% TOTAL ROADS & DRAINAGE 585,563 2,214,321 703,199 755,035 386.41% STORMW A TER UTILITY DIVISION Quarter Year Current REVISED Descrintion To Date To Date Encumbrance BUDGET % PERSONAL SERVICES 115,568 259,702 0 613,937 42.3% OPERATING EXPENDITURES 59,534 103,400 71,883 353,587 49.6% CAPITAL OUTLAY 0 0 27,730 85,681 32.4% TOTAL STORMW ATER DIVISION 175,102 363,102 99,613 1,053,205 43.93% CENTRAL GARAGE Quarter Year Current REVISED Descrintion To Date To Date Encumbrance BUDGET % PERSONAL SERVICES 36,899 77 ,346 0 157,985 49.0% OPERATING EXPENDITURES 4,662 10,305 1,231 22,288 51.8% CAPITAL OUTLAY 0 0 0 9,140 0.0% TOTAL GARAGE 41,561 87,651 1,231 189,413 46.92% BUILDING MAINTENANCE Quarter Year Current REVISED Descrintion To Date To Date Encumbrance BUDGET % PERSONAL SERVICES 91,146 91,146 0 144,490 63.1% OPERATING EXPENDITURES 181,498 181,498 78,630 225,695 115.3% CAPITAL OUTLAY 0 0 0 0 0.0% TOTAL PARKSIRECREATION 272,644 272,644 78,630 370,185 94.89% PARKSIRECREATION Quarter Year Current REVISED Descrintion To Date To Date Encumbrance BUDGET % PERSONAL SERVICES 160,467 333,284 0 699,847 47.6% OPERATING EXPENDITURES 97,577 165,722 70,623 211,048 112.0% CAPITAL OUTLAY 24,432 42,924 18,902 78,150 79.1% TOTALPARKSIRECREATION 282,476 541,930 89,525 989,045 63.84% @ CITY OF SEBASTIAN ACTUAL TO BUDGET MARCH 31, 2005 CEMETERY Quarter Year Current REVISED Descriotiou To Date To Date Encumbrance BUDGET % PERSONAL SERVICES 26,317 56,200 0 116,082 48.4% OPERATING EXPENDITURES 3,885 19,426 8,600 36,278 77.3% CAPITAL OUTLAY 1,158 1,158 0 23,500 4.9% TOTALCElVIETERY 31,360 76,784 8,600 175,860 48.55% GROWTH MANAGEMENT Quarter Year Current REVISED Descriotion To Date To Date Encumbrance BUDGET % PERSONAL SERVICES 55,868 112,221 0 238,616 47.0% OPERATING EXPENDITURES 6,420 10,859 0 19,430 55.9% CAPITAL OUTLAY 0 0 0 0 0.0% TOTAL GROWTH MANAGElVIENT 62,288 123,080 0 258,046 47.70% BillLDlNG DEPARTMENT Quarter Year Current REVISED Descriotion To Date To Date Encumbrance BUDGET % PERSONAL SERVICES 122,599 254,974 0 539,387 47.3% OPERATING EXPENDITURES 13,339 22,320 0 33,767 66.1% CAPITAL OUTLAY 771 771 13,760 15,700 92.6% TOTAL BUILDING DEPARTlVIENT 136,709 278,065 13,760 588,854 49.56% NON-DEPARTMENTAL Quarter Year Current REVISED Descriotion To Date To Date Encumbrance BUDGET % PERSONAL SERVICES 633 2,949 0 27,090 10.9% OPERATING EXPENDITURES 70,721 338,708 9,589 641,540 54.3% GRANTS & AIDS 0 0 0 0 0.0% OTHER SERVICES 0 0 0 183,042 0.0% TOTAL NON-DEPARTlVIENT AL 71,354 341,657 9,589 851,672 41.24% TOTAL GENERAL FUND REVENUE TOTAL GENERAL FUND EXPENDITURE~ NET REVENUES 2,404,378 3,069,858 (665,480) 6,338,560 7,142,394 (803,834) N/A 1,193,163 11,450,962 11,450,962 55.4% 72.8% @ ~ CITY OF SEBASTIAN ACTUAL TO BUDGET MARCH 31, 2005 CDBG FUND-LOUISIANA A VENUE CDBG REVENUES Descrintion Quarter To Date Year Current REVISED To Date Encumbrance BUDGET % OTHER REVENUE SOURCE TOTAL CDBG FUND REVENUE 100 100 100 100 o o 685,000 685,000 0.0% 0.01% CDBG EXPENDITURES Descrintion Quarter To Date Year Current REVISED To Date Encumbrance BUDGET % OPERATING EXPENDITURES OTHER SERVICES TOTAL CDBG FUND EXPENDITURES o o o 100 100 200 34000 o 34000 41000 644000 685000 83.2% 0.0% 4.99% LOCAL OPTION GAS TAX LOCAL OPTION GAS TAX FUND REVENUES Quarter Year Current Descrintion To Date To Date Encumbrance Bud!!et % TAXES 123,022 243,932 0 750,000 32.5% MISe. REVENUES 5,575 8,071 0 12,000 67.3% OTHER REVENUE SOURCE 0 0 0 19,971 0.0% TOTAL REVENUES 128,597 252,003 0 781,971 32.23% LOCAL OPTION GAS TAX FUND EXPENDITURES Quarter Year Current Descrintion To Date To Date Encumbrance Bud!!et % OPERATING EXPENDITURES 101,488 174,839 10,046 228,100 81.1% CAPITAL OUTLAY 3,600 3,600 2,172 0 0.0% DEBT SERVICE 150,000 150,000 0 300,000 50.0% OTHER SERVICES 60,000 120,000 0 240,000 50.0% UNAPPROPRIATED 0 0 0 13,871 0.0% TOTAL EXPENDITURES 315.088 448,439 12,218 781,971 58.91% @ CITY OF SEBASTIAN ACTUAL TO BUDGET MARCH 31, 2005 DISCRETIONARY SALES TAX DISCRETIONARY SALES TAX FUND REVENUES Descrintion Quarter Year Current Revised To Date To Date Encumbrance Budl!et % 764,851 1,107,123 0 2,250,000 49.2% 10,614 14,900 0 15,000 99.3% 0 0 0 0 0.0% 775,465 1,122,023 0 2,265,000 49.54% TAXES MISC. REVENUES OTHER REVENUE SOURCE TOTAL DST FUND REVENUES DISCRETIONARY SALES TAX FUND EXPENDITURES Quarter Year Current Revised Descriotion To Date To Date Encumbrance Budl!et % CAPITAL OUTLAY 0 0 0 0 0.0% OTHER SERVICES 581,768 934,988 0 2,027,596 46.1% UNAPPROPRIATED 0 0 0 237,404 0.0% TOTAL DST FUND EXPENDITURES 581,768 934,988 0 2,265,000 41.28 % RECREATION IMPACT FEE FUND RECREATION IMPACT FEE REVENUES Quarter Year Current Revised Descriotion To Date To Date Encumbrance Budl!et % MISC. REVENUES 4,170 6,618 0 4,500 147.1% RECREATION IMPACT FEE 45,825 134,225 0 360,000 37.3% TOTAL REC IMPACT FEE REVENUES 49,995 140,843 0 364,500 38.64% RECREATION IMPACT FEE EXPENDITURES Quarter Year Current Revised Descriotion To Date To Date Encumbrance Budl!et % OPERATING EXPENDITURES 0 0 0 0 0.0% OTHER SERVICES 87,250 174,500 0 349,000 50.0% UNAPPROPRIATED 0 0 0 15,500 0.0% TOTAL REC. IMPACT EXPENDITURES 87,250 174,500 0 364,500 47.87% @ R CITY OF SEBASTIAN ACTUAL TO BUDGET MARCH 31, 2005 STORMW A TER UTILITY FUND STORMWATER UTILITY REVENUES Quarter Year Current Revised Descriotion To Date To Date Encumbrance Budeet % :MISC. REVENUES 9,155 12,095 0 27,000 44.8% STORMW ATER UTll..1TY FEE 141,519 677,902 0 804,980 84.2% TOTAL STORMW ATER REVENUES 150,674 689,997 0 831,980 82.93% STORMW A TER UTILITY EXPENDITURES Quarter Year Current Revised Descriotion To Date To Date Encumbrance Budeet % OPERATING EXPENDITURES 0 0 0 3,500 0.0% OTHER SERVICES 75,946 255,229 0 745,458 34.2% UNAPPROPRIATED 0 0 0 83,022 0.0% TOTAL STORMW ATER EXPENDITURES 75,946 255,229 0 831,980 30.68% LAW ENFORCEMENT FOREITURE FUND LAW ENFORCEMENT FORFEITURE REVENUES Quarter Year Current Revised DescriDtion To Date To Date Encumbrance Bud!!et % FINES AND FOREITURES 2,000 6,604 5,000 132.1% :MISC. REVENUES 1,035 1,581 0 5,000 31.6% OTHER REVENUE SOURCES 0 0 0 2,348 0.0% TOTAL LAW ENFORCE FORFEITURE 3,035 8,185 0 12,348 66.29% LAW ENFORCEMENT FORFEITURE EXPENDITURES Quarter Year Current Revised Descriotion To Date To Date Encumbrance Bud!!et % OPERATING EXPENDITURES 0 2,950 1,240 12,348 33.9% CAPITAL OUTLAY 0 0 0 0 0.0% GRANTS & AIDS 0 0 0 0 0.0% OTIlER SERVICES 0 0 0 0 0.0% TOTAL LAW ENFORCE FORFEITURE 0 2,950 1,240 12,348 33.93% @ CITY OF SEBASTIAN ACTUAL TO BUDGET MARCH 31, 2005 G.R.E.A.T. PROGRAM Descriotion G.R.E.A.T. PROGRAM REVENUES Quarter Year Current Revised To Date To Date Encumbrance Bud!!et 760 760 0 0 2 2 0 0 762 762 0 0 G.R.E.A.T. PROGRAM EXPENDITURES Quarter Year Current Revised To Date To Date Encumbrance Bud!!et 451 1.022 0 0 0 0 0 0 451 1,022 0 0 INTERGVT'L REVENUES MISC. REVENUES TOTAL GR.E.A.T. PROGRAM Descriotion OPERATING EXPENDITURES CAPITAL OUTLAY TOTAL G.R.E.A.T. PROGRAM % 0.0% 0.0% 0.00% % 0.0% 0.0% 0.00% DISCRETIONARY SALES TAX DEBT SERVICE FUND Descriotion To Date To Date Encumbrance Bud!!et % MISC. REVENUES 2,417 3,789 0 3,000 126.3% INTERFUND TRANSFER FROM DST 418,970 609,392 0 1,030,844 59.1% DEBT PROCEEDS 0 0 0 0 0.0% TOTAL DEBT SERVICE REVENUES 421,387 613,181 0 1,033,844 59.31% DISCRETIONARY SALES TAX DEBT SERVICE EXPENDITURES Quarter Year Current Revised Descrlotion To Date To Date Encumbrance Bud!!et % OPERATING EXPENDITURES 0 0 0 300 0.0% DEBT SERVICE 841,422 1,031,844 0 1,030,844 100.1% OTHER SERVICES 0 375 0 2,700 13.9% TOTAL DEBT SERVICE EXPENDITURES 841,422 1,032,219 0 1,033,844 99.84% STORMW A TER UTILITY DEBT SERVICE FUND Descriotion To Date To Date Encumbrance Bud!!et % MISe. REVENUES 59 97 0 301 32.2% DEBT PROCEEDS 0 103,336 0 441,672 23.4% TOTAL REVENUES 103,433 103,433 0 441,973 23.40% STORMW A TER UTILITY DEBT SERVICE EXPENDITURES Quarter Year Current Revised Descriotioo To Date To Date Encumbrance Bud!!et % OPERATING EXPENDITURES 0 0 0 0 "~@ DEBT SERVICE 0 103,711 0 441,973 23.5% OTHER SERVICES 500 500 0 0 0.0% TOTAL EXPENDITURES 500 104,211 0 441,973 23.58% '" Descrintion INTERGOVERNMENTAL REVENUES CHARGES FOR SERVICE MISe. REVENUES OTHER REVENUE SOURCES TOTAL REVENUES Descrintion PERSONAL SERVICES OPERATING EXPENSES CAPITAL OUTLAY DEBT SERVICE OTHER SERVICES TOTAL ADMINISTRATIVE Descrintion OPERATING EXPENSES CAPITAL OUTLAY OTHER SERVICES TOTAL MAINTENANCE Descrintion PERSONAL SERVICES OPERATING EXPENSES CAPITAL OUTLAY TOTAL CARTS TOTAL GOLF COURSE REVENUE TOTALGOLFrr)~ NET REVENUES ffl" CITY OF SEBASTIAN ACTUAL TO BUDGET MARCH 31,2005 GOLF COURSE FUND GOLF COURSE REVENUES Quarter Year Current To Date To Date Encumbrance o 492,367 11,563 o 503,930 12,192 827,715 23,357 o 863,264 GOLF COURSE EXPENSES GOLF COURSE ADMINlSTRA TIVE Quarter To Date 63,384 110,618 o 33,845 o 207,847 Year To Date Current Encumbrance 125,658 199,710 o 33,845 o 359,213 o 32,737 o o o 32,737 GOLF COURSE MAINTENANCE Quarter To Date 211,033 97,059 o 308,092 Year To Date Current Encumbrance 277,383 97,059 o 374,442 3,712 o o 3,712 GOLF COURSE CARTS Quarter To Date 10,241 13 ,517 o 23,758 - 503,930 539,697 (35,767) Year Current To Date Encumbrance 21,552 0 27,138 322 o 0 48,690 322 863,264 782,345 80,919 Revised Budeet o o o o o 1,477,514 132,490 142,123 1,752,127 Revised Budeet 299,181 361,975 1,150 306,690 93,424 1,062,420 Revised Budeet 533,572 46,914 o 580,486 Revised Budee! 55,271 53,950 o 109,221 1,752,127 36,771 1,752,127 % 0.0% 56.0% 17.6% 0.0% 49.27% % 42.0% 64.2% 0.0% 11.0% 0.0% 36.89% % 52.7% 206.9% 0.0% 65.14% % 39.0% 50.9% 0.0% 44.87% 49.3% 46.7% CITY OF SEBASTIAN ACTUAL TO BUDGET MARCH 31, 2005 AIRPORT FUND AIRPORT REVENUES Quarter Year Current REVISED Description To Date To Date Encumbrance BUDGET % INTERGOVT'L REVENUES 0 0 0 0 MISe. REVENUES 187,974 206,435 0 84,726 243.7% LEASE REVENUES 46,827 98,091 0 249,038 39.4% TOTAL AIRPORT REVENUES 234,801 304,526 0 333,764 91.24% AffiPORT EXPENSES Quarter Year Current REVISED Description To Date To Date Encumbrance BUDGET % PERSONAL SERVICES 31,409 64,935 0 142,109 45.7% OPERATING EXPENSES 26,471 59,962 3,006 92,064 68.4% CAPITAL OUTLAY 0 0 0 0 0.0% OTIffiR SERVICES (900) (900) 0 99,591 .0.9% TOTAL AIRPORT EXPENSES 56,980 123,997 3,006 333,764 38.05% TOTAL AIRPORT REVENUES 234,801 304,526 0 333,764 91.2% TOTAL AIRPORT EXPENSES 56,980 123,997 0 333,764 37.2% NET REVENUES 177,821 180,529 @ @ art'" ~~ ;.f":..._.,", . HOME. Of PEUCN'Il ISlAND City of Sebastian 1225 Main Street Sebastian, Florida 32958 Subject: Resolution No. R-05-15 Expressing Support to Amend Florida's Constitution to Require the Periodic Review of Sales Tax Exemptions and Exclusions in the State of Florida Approve for Submittal by: Expenditure Required: Agenda No: 05. DC; g Department Oriff!p:~ .. City Clerk: /~..... . City Attorney: Date Submitted: 4/20/2005 For Agenda of: 4/27/2005 Amount Budgeted: Appropriation Required: SUMMARY STATEMENT This request was e-mailed to each council member and at the direction of the Mayor the resolution was drafted to express the City's support. Move to adopt Resolution No. R-05-15 RECOMMENDED ACTION 1 RESOLUTION NO. R-05-15 A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, SUPPORTING AMENDMENTS TO THE FLORIDA CONSTITUTION REQUIRING THE PERIODIC REVIEW AND APPROVAL OF ALL SALES TAX EXEMPTIONS AND EXCLUSIONS IN THE STATE OF FLORIDA; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, Florida's tax structure is very dependent on sales tax revenues, which amount to approximately $18.3 billion annually; and WHEREAS, Florida now exempts more revenue than it collects, providing sales tax exemptions for over 400 products and services, amounting to an annual loss of $22.7 billion in tax revenue, and these exemptions are poorly categorized with broad disparities; and WHEREAS, Florida's tax exemptions have not been revised or reformed significantly since 1949; and WHEREAS, Florida's municipalities rely on sales tax revenues to provide for the health, safety, and welfare of it's citizens, and the proportionate share in this revenue source for each municipality is a stable reliable resource; and WHEREAS, the inequities in Florida's sales tax cause the state and municipalities to be more dependent on other revenue sources, such as property tax; and WHEREAS, a group called Floridians Against Inequities and Rates (FAIR) is pursuing three constitutional amendments to the 2006 ballot that, if approved, would sunset all current sales tax exemptions in July, 2008, unless the Legislature votes to renew the exemption; and WHEREAS, the constitutional amendment would protect sales tax exemptions for food, prescription drugs; health services, residential rent, electricity and heating fuel, for the greatest of public interest. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA: SECTION 1. That the City of Sebastian supports the FAIR amendment and urges its citizens to sign petitions supporting its placement on the November ballot. SECTION 2. That the City of Sebastian urges voters to support this initiative on the November, 2006 ballot. @ SECTION 3. EFFECTIVE DATE. This resolution shall take effect immediately upon its passage. The foregoing Resolution was moved for adoption by Council member . The motion was seconded by Councilmember and, upon being put to a vote, the vote was as follows: Mayor Nathan B. McCollum Vice Mayor Brian S. Burkeen Councilmember Andrea B. Coy Council member Lisanne Monier Councilmember Sal Neglia The Mayor thereupon declared this Resolution duly passed and adopted this 27th day of April, 2005. CITY OF SEBASTIAN, FLORIDA ATTEST: By: Nathan B. McCollum, Mayor Sally A. Maio, MMC - City Clerk (SEAL) Approved as to Form and Content for Reliance by the City of Sebastian Only: Rich Stringer - City Attorney 2 CD 0;;-;)1. "'I l;';j. "", nrri 11 "0 M " @ cr eM CA Po I C. r')::::-'"'rj"rr- I\l_--JL.lfl:.L, ~- i-~';i ('f see c GF BiT) 'Jl_ Memorandum TO: Key Officials FROM: John Charles Thomas, Director Legislative and Public Affairs RE: Proposed Constitutional Amendments to Review FL Sales Tax Exemptions DATE: April 12, 2005 The Florida League of Cities Board of Directors recently voted to support constitutional amendments that would require a mandatory review of Florida's sales tax exemptions. This effort is being spearheaded by a group called Floridians Against Inequities in Rates (FAIR). The League is asking cities to support this petition initiative. Attached are three constitutional amendment petition forms that would amend different sections of the Florida Constitution. They include: · Amends Article III, Section 21 - requiring each exemption passed by law to contain the single subject matter of a single exemption · Amends Article III, Section 20 - requiring periodic legislative review of sales tax exemptions · Amends Article III, Section 22 - requiring the review of extending the sales tax to non-taxed services Each petition needs over 600,000 verified signatures in order for it to be placed on the 2006 Ballot. Also attached is a draft resolution for your city's consIderation, should you wish to adopt a resolution. For additional information, please feel free to contact me at the League or visit www.fairamendment.com. Attachments Cc: (fi) FLC Board of Directors LocallRegional League Contacts 301 South Bronough Street + Post Office Box 1757 + Tallahassee, FL 32302-1757 Telephone (850) 222-9684 + Suncom 278-5331 + Fax (850) 222-3806 + Website:www.f1cities.com ClI\'Of SE~AST~ ~~~ ',',_C',' ..r.,.... ..._ ~,_v ~..7;"- ~. '".~ HOM. Of PELICAN ISLAND CITY OF SEBASTIAN AGENDA TRANSMITTAL Subjeet: Award contract to replace hurricane damaged roofs at various city facilities. Approved for Submittal by: Exhibits: Bid Tabulation EXPENDITURE REQUIRED: $50,493.00 AMOUNT BUDGETED: $ 50,493.00 Agenda No. 05, 101 Department Origin: Public Works Department Head: &vv\ 'M.-1=o,{.. n~"l' f./IL'- Finance Direetor: General Services Administrator: '?-~ City Attorney: City Clerk: Date Submitted: April 19, 2005 For Agenda of: April 27,2005 APPROPRIATION REQUIRED: N/A FUNDING SOURCE: N/A SUMMARY The roofs of several City buildings were severely damaged as a result of Hurricanes Frances and Jeanne. Contracts have been awarded to replace damaged roofs at the Community Center, Yacht Club and Cemetery. In accordance with the City's Purchasing Ordinance, sealed bids were solicited to replace the damaged roofs with new shingle roofs, and replace damaged or missing soffits, fascias, siding and other items at the Central Garage; Old Building Department/Growth Management building; Old City Council Restrooms and Canopies; Barber St. Sports Complex Baseball Concession, four (4) Score Booths and Shed; Football Field Building Roof and new sheetrock ceilings, and Sign Shop. Collins & Associates of Texas, Inc. from Palm Bay, Florida submitted the lowest bid (see attached Tabulation Form). References have been checked by Public Works and fmd this firm reliable. Accordingly, Staff recommends contract award to Collins & Associates. RECOMMENDED ACTION Move to award contract to Collins & Associates of Texas, Inc. to replace damaged roofs and other related work at various City facilities for the amount of $50,493.00 an~ authorize Staff to execute same. @ "tl c Cl ;3" Ql '" 5' <0 Ql " a. (") o " ~ iil a ~ 3 5' oi" ~ a- o " I j :s , : =' (J) ;3" o "0 -f o 1.....1 >, r- ", o o ~ C" ~ " or c: OJ 5- c: I ~. , 5" a; ::I. o ~ ... :g ;. ... ... c C> ... '" ;. If"ji 01 0' ... _RJ ~ 8;, lis ... C11 '" N ~: "" .... m m .... z ~ 9,J:i. 0 ~ '" OJ '" C11 c: n :8i I @ ... .... CD o co o o r -.... I~I '~ ... co <0 I~ I, " o o ~ C" ~ " iii' c: OJ E.: c: 5' <0 ;0 g ,- , ... (J) :.., o C11 o 10 I ... _co "" ,"" ''''' 'en '" g'! m: C" ~ (") o " lil '" '" 10' ,-=> ~i (J) 8 iD OJ o S ::T '" l10 igl (I)' a. ... '"" ;. C11 o o o : ... -"" co ~ "" :.., co ... ~ o Co~ ",,' '" o o ... N "" '" '"'" ,,,"1 18 I ~I &' el ~ :::3 ~ <0 o (I) '" ;0 (I) '" a 01 3 '" Ql " a. (") Ql " o "0 iii' IWi I ' , I ... N o -N C11 co o o ... ... N ~ N ~ en "0 o 00 ~ "" 4:> 'ex, '" 0 Gl Ql iil <0 (I) O':::::l" =~ s; o ::J :IE -. _.0 In ,;;1 "'::T ~'!!l Ql (")'< = ~6"g BriDo (") '0 _~ I ::mo t:!':Oo (I) (1)_ '" 9'-'" (I) 3 o.Ql Ql a; 13 ::I. Ql Ql '<0 - (I) "', o.Ql ::J g a. iil'~ Ql -. ~"O 9'3 (I) (I) 3. ... co "0 o o o o .... -"" I~ ,"" 10 10 I c m 11/ n ;0 'ii -I 6 z n' o r- r- "tl~ !!!.l1o 3 > ,~~ I=- 0 "n ""'50 iill ,11/ I , ~ "n ~::I: ~i @ ;0 - 0 ,,0 ,...." ,2 COl i ~ ~ 11/ oc: OJZ (1)11/ g.::! - ;0 "0 ""'0 " -, Z, COli , , ;:u m " ); (') m ~ ill: ~ m C ;:u o o "Tl t/l )> t/l )> ;:u m t/l c: r- -l o "Tl :r: c: ;:u ;:u (; )> z m c )> i: ~ m t/l aJ 6 > aJ c: S 5 z "Tl o ;:u i: s: Ql a ::T N -.... N o o C11 MOM! Of PWCAN ISlAND CITY OF SEBASTIAN AGENDA TRANSMITTAL Subject: Vacant Alternate Member Position on Code Enforcement Board Agenda No. 05. 070 Approved for Submittal by: Acting City Manager, Department Origin: City Clerk's Offic Purchasing/Contracting: Finance Director: City Attorney: City Clerk: Date Submitted: 4/13/05 For Agenda of: 4/27/05 Exhibits: Code, Applications, Ad, Board Member List EXPENDITURE REQUIRED: AMOUNT BUDGETED: APPROPRIATION REQUIRED: SUMMARY There is a vacancy due to Mr. Buchanan moving to a regular position. RECOMMENDED ACTION Interview unless waived, and submit nominations to fill the vacant alternate member position to expire 4/1/2006. @ l.........'-A.A..............u...... y -l-. .L.I'.......r.LI.~u, 'l....-Vl.VliV.u.UlJ~'-'l....lJ, vV1VllVU.11J.:,Do.)' rag!:: 1 01 L. Sec. 2-179. Membership; composition. The board shall be composed of seven regular members, and at city council's discretion, up to two alternate members. All members shall be appointed by the city council and the board shall consist, whenever possible, of the following: (1) One architect; (2) One businessman; (3) One engineer; (4) One general contractor; (5) One realtor; (6) One subcontractor; (7) The final member, and alternates if appointed, may be any qualified resident of the city. (Code 1980, S 2-94(a); Ord. No. 0-93-16, S 1, 2-9-94; Ord. No. 0-98-10, S 1, 11-18-98) State law references: Similar provisions, F.S. S 162.05(2). Sec. 2-180. Qualifications. Each regular member appointed to the board shall possess the following minimum qualifications: ~ (1) The architect and the engineer shall be registered under the Laws of the State of Florida regulating the practice of architecture and engineering or shall possess similar qualifications under the laws of other states or shall have actual experience deemed by the city council to be equivalent to such registration. (2) The general contractor and the subcontractor shall possess a valid certificate of competency and occupational license, recognized and accepted under the Laws of the State of Florida and the codes of the city, regulating the business of contracting and, where required, state registration as a contractor, or shall possess similar qualifications under the iaws of other states, or shall have actual experience deemed by the city council to be equivalent to such certification. (3) The realtor shall be licensed under the Laws of the State of Florida licensing real estate brokers as either a broker or salesman, or shall possess similar qualifications under the laws of other states or shall have actual experience deemed by the city council to be equivalent to such licensing. (4) The businessman shall be actively engaged in any lawful business within the city, or shall be an officer or employee of a business entity holding a current and valid occupational license issued by the city. (5) In accordance with section 2-170, each member shall be a resident of the city. If a member of the board ceases to be a resident of the city, such member shall immediately notify the city clerk of such occurrence and their membership on the board shall terminate automatically and immediately. http://library.municode.com!gateway .dlVf1/floridaJ 6671 /6683/6689?f=temp1ates$fn=docu... 4/13/2005 1. a~"" ~ V.1 1. Sec. 2-170. Qualifications. The primary consideration in appointing board and committee members shall be to provide the board or committee with the needed technical, professional, financial, business or administrative expertise. An applicant's previous term as a member or an alternate member of the board or committee on which there is a vacancy may be given special consideration. Whenever a current or former member of a board or committee is being considered for appointment or reappointment to a board, the city council shall consider the number and nature of the memoranda of conflict previously filed by such individual pursuant to ch. 112, F.S., relating to that Individual's previous membership on the board or committee for which the appointment is being considered. All of the members of each board or committee shall be residents of the city. Additional qualifications may be ordained or be otherwise applicable for a particular board or committee. (Ord. No. 0-97-56, S 5,9-25-97) 6:) http://Iibrary.municode.coml gateway. d1l/flIflorida/6671/6683/ 668 9?f=templates$fu=docu... 4/13/2005 OJVQF RECr:1VED SE~T'J ':,r c"""c.,. 'r' .~::ic: ~Fj~iT'~:CLE:,:; HOME OF PEUCAN l$lAIllD"" '," 13 '1 m ~ 08 ~1l[j1 I:",; r I I:J ' APPLICATION TO SERVE ON CITY BOARD/COMMITTEE (All City Board and Committee Members Must be Residents of the City of Sebastian) NAME: ':PAil;}, K ......-;-- , --.J '" ;/;.15 HOME ADDRESS: 79,8, E!..L/dC5~~ fttfE ~L'l.4-<."';':' ,J ,z::- /. 3,;2 f.s-e. HOME PHONE: 6~ /. OS~8 HOME FAX: E-MAIL: BUSINESS: ~,2€7J BUSINESS ADDRESS: BUSINESS PHONE: BUSINESS FAX: E-MAIL: ARE YOU A RESIDENT OF THE CITY OF SEBASTIAN? HOW LONG? yEs ~,e.s DO YOU CURRENTLY HOLD ANY PUBLIC OFFICE? ;Jo DO YOU PRESENTLY SERVE ON ANY OTHER CITY BOARD OR COMMITTEE? WHICH BOARDS/COMMITTEES? All) PLEASE CHECK THE BOARDS FOR WHICH YOU ARE INTERESTED IN SERVING IN ORDER OF PREFERENCE WITH FIRST CHOICE BEING #1: CHARTER REVIEW COMMITTEE (serves only, 6 months every 7 years - meets next in 2006) CITIZENS BUDGET REVIEW ADVISORY BOARD (temporary - meets during summer) 'x: CODE ENFORCEMENT BOARD (pef1l1anent boattl- meets once a month). COMMUNITY REDEVELOPMENT ADVISORY COMMITTEE (pef1l1anent boarrJ-meets as needed) CONSTRUCTION BOARD (permanent boattl- meets once a month)" HANDICAPPED SELF-EVALUATION COMMITTEE (permanent board - meets quarterly) )~ PLANNING AND ZONING COMMISSION (permanent boattl- meets twice a month)" POLICE RETIREMENT BOARD OF TRUSTEES (pef1l1anent statutory boattl- meets quarterly). PARKS & RECREATION ADVISORY COMMITTEE (permenent boattl- meets once a month) TREE & LANDSCAPE ADVISORY BOARD (permanent board - meats once a month) OTHER TEMPORARY COMMITTEE (if applicable) (WRITE IN COMMllTEE NAME) * Filing of financial disclosura Is requirad following appointment (jjJ APPLICABLE EDUCATION AND/OR EXPERIENCE: (a brief resume is required) ;/~ G;2/foU-.A"fE HOW WOULD YOUR EXPERIENCE BENEFIT THE BOARD YOU'RE APPLYING FOR? /lit Jcr;~~t? G"" .-,-- IGc:..rl LIST ANY ADDITIONAL QUALIFICATIONS TO SERVE ON BOARD OR COMMITTEE: -:f' LJ A s A u..,.j or"J A /2-(3 " ~ A Fe, /2. h.e ~ ylf!. S HAVE YOU EVER BEEN CONVICTED OF ANY FELONY IN THIS OR ANY STATE? A.b HAVE YOU EVEN BEEN CONVICTED OF ANY MISDEMEANOR INVOLVING MORAL ;.10 TURPITUDE IN THIS OR ANY STATE? WOULD YOU CONSIDER SERVING ON A BOARD OTHER THAN THE ONE(S) SELECTED ABOVE? YES I hereby certify that I am qualified to hold the position for which this application is made. Further. I hereby authorize the City of Sebastian to investigate the truthfulness of all information which J have provided in this application. I understand that any misrepresentation or omission of information requealed in this application is cause for disqualification. I have been provided with, read and understand City of Se (attached). Information relative to a specific board or co to before me this who is as identification. '~bY or has produced @ e, "':"~""""" ANNV. ROUSSEAU t.-@'W,'''''if.\MYCOMMISSIONt00069531 ~. .'Ii EXPIRES: March 18, 2006 ',.P,f",:,' ~ ElmdedThruNotaryPuljiclklCierwrtters Iwp-formlapplicat.wpd rev. 112004 :JG5 n?~ 12 Prl 2 1 q APPLICATION TO SERVE ON CITY BOARD/COMMITTEE (All Citv Board and Committee Members Must be Residents of the Citv of Sebastian) OIYCf SEPAST~ ~ HOME OF PEliCAN ISLAND ReCEIVED F SED;:,~'T i . :::: OF CITY CLl~ NAME: E-MAIL: BUSINESS: ~ .,.. I R.. <[.i) BUSINESS ADDRESS: BUSINESS PHONE: BUSINESS FAX: E-MAIL: ARE YOU A RESIDENT OF THE CITY OF SEBASTIAN? l.j!.. S DO YOU CURRENTLY HOLD ANY PUBLIC OFFICE? 1J 0 HOW LONG? J ~ y. DO YOU PRESENTLY SERVE ON ANY OTHER CITY BOARD OR COMMITTEE? WHICH BOARDS/COMMITTEES? ~C> PLEASE CHECK THE BOARDS FOR WHICH YOU ARE INTERESTED IN SERVING IN ORDER OF PREFERENCE.WI~t;!RST CHQICE BElNG ~ d/~ ~ ,j/4J/Ju . ::;C.v~U f"'AJ , '" IlIur Q{)7IIi / rm-r H'.. 7 CHARTER REVIEW COMMITTEE (serves only 6 months every 7 yeers - meets next In 2005) flI\ L- CITIZENS BUDGET REVIEW ADVISORY BOARD (temporary- meets during summer) .:J CODE ENFORCEMENT BOARD (permenent boerd - meets once a month)" COMMUNITY REDEVELOPMENT ADVISORY COMMITTEE (permanent board-meets as needed) CONSTRUCTION BOARD (permanent board - meets once a month)" HANDICAPPED SELF-EVALUATION COMMITTEE (permanent board - meets quarterly) PLANNING AND ZONING COMMISSION (permanent board - meets twice a month)" I POLICE RETIREMENT BOARD OF TRUSTEES (permanent statutory board- meets quarterly)" il PARKS & RECREATION ADVISORY COMMITTEE (permanent board - meets once a month) 20lcR TREE & LANDSCAPE ADVISORY BOARD (permanent board - meets once a month) OTHER TEMPORARY COMMITTEE (if applicable) (WRITE IN COMMITTEE NAME) * Filing of financial disclosure is required following appointment @ APPLICABLE EDUCATION AND/OR EXPERIENCE: (a brief resum!!l iSJe~uired). -' . :n Ve:w.>:[. Ols ~UA.'lt.v G~"l..I) j'O ;i?':;':~IJ4.4JT ,/":J~;v 5;;:t\1~) Crf..) M^'toJ-S c.oviUC-~l au vi':'G AiU)L A/~v<:nf:132..~ ~::r- ,c01t~~ pfJS:JI. I ~T f8 {I /Ji.P-fJ~6U:- Coop; .vL~"11+ Au.u~ ~ ~ S. < L'Lt) ~,. ~w Fv;V<:..i-L$.s TCt..V.../)fh, ." )Jo1-.7H M~. . "-...... '.. IV' I. .. 0 . ' I~ HOW WOULD YOUR EXPERIENCE BENEFIT THE BOARD YOU'RE APPLYING FOR? Ge>CJl LIS~4-.j k6,L:i. -rO_/AAIL~: / i)~.J\.8 I /IJ.;;T ~L To W()1l..../<.. "0 (t-L't"" rJ'\!- .J DO/) DCfA...JJ:.-. un.:?LK ~ LL Gv t7k oTI:tt-iIl- PtopL$, f) LIST ANY AqDITIONAL QUALIFICATIONS TO S,ERVE\ON BOARD OR COMMITTEE: .,vVM-l S Ti s r { KN"""LLO (j-L of.f1:gtAA ) MV5Ic/~ (!?L7I/US) (ftr/m'lsl). C ftVf-S ~~u..... ( ;2.ou7"H-'i- c:..Jts:-$S C.0.;iJ A:r LI/J~ ) HAVE YOU EVER BEEN CONVICTED OF ANY FELONY IN THIS OR ANY STATE? >>0 HAVE YOU EVEN BEEN CONVICTED OF ANY MISDEMEANOR INVOLVING MORAL TURPITUDE IN THIS OR ANY STATE? IUO WOULD YOU CONSIDER SERVING ON A BOARD OTHER THAN THE ONE(S) SELECTED ABOVE? V}.t:-5 I hereby certify that I am qualified to hold the position for which this application is made. Further, I hereby authorize the City of Sebastian to investigate the truthfulness of all information which I have provided in this application. I understand that any misrepresentation or omission of information requested in this application is cause for disqualification. of tJrkl known to me, or has produced ",,';;',1.:''''' . UNOA M, LOHSL t:r,",'~ MY COMMISSION # DO /22001 ~.~", EXPIRES: Jun. 18, 2006 , '''''If.Fif,'f;.lf.'' Bonded ThruNotaryPtblk:Unllerwrilers Iwp-forrnlapplicat.wpd rev. 1/2004 @ @ HOME OF PHlCAN ISLAND April 4, 2005 PRESS RELEASE CODE ENFORCEMENT BOARD THE CITY OF SEBASTIAN IS SEEKING APPLICANTS TO FILL THE FOLLOWING UNEXPIRED POSITION ON THE CODE ENFORCEMENT BOARD: . ALTERNATE MEMBER POSITION, EXPIRING 4/1/2006 ALL BOARD MEMBERS MUST BE CITY OF SEBASTIAN RESIDENTS. THIS BOARD MEETS ON THE THIRD WEDNESDAY OF EACH MONTH AT 2:00 PM IN THE COUNCIL CHAMBERS, 1225 MAIN STREET, SEBASTIAN. PLEASE NOTE THAT SHOULD COUNCIL FILL THE REGULAR MEMBER POSITION WITH AN ALTERNATE, THAT ALTERNATE POSITION MAY BE FILLED THAT MEETING DATE WITH ONE OF THE SAME APPLICANTS. APPLICATIONS ARE AVAILABLE IN THE CITY CLERK'S OFFICE, CITY HALL, 1225 MAIN STREET, SEBASTIAN, BETWEEN THE HOURS OF 8:00 AM AND 4:30 PM OR ONLlNEATWWW.CITYOFSEBASTIAN.ORG. APPLICATIONS WILL BE ACCEPTED THROUGH APRIL 18, 2005. #It# CODE ENFORCEMENT BOARD MEETS THIRD WEDNESDAY OF MONTH IF HEARING IS NEEDED - 2:00 P.M. MEMBER NAME POSITION APPOINTMENT CURRENT TERMS AND ADDRESS HISTORY STATUS COMPLETED Ed Dodd Engineer Took Neglia's Term to 906 Fleming Street Position engineering position expire Sebastian, FL 32958 7/28/04 8/1/2005 388-5440 Took Manual's Alternate Member Position 5/26/04 Carl Anderson Businessman Took Simmons' Term to 774 S. Easy Street Position Regular, expire Sebastian, Florida Businessman's 3/1/2006 32958 Position 2/25/04 589-4149 Su bcontractor Took Ed Seeley' Tenmto Fred Clement Position 302 Easy Street Regular Member expire Sebastian, FL 32958 Position 9/24/2003 2/1/2006 581-0737 Reaitor Took Ken Cosco's Term to Hank Buchanan Position 1101 Landsdowne Dr Regular Member expire Sebastian, FL 32958 Position 3/9/05 3/1/2008 388-5397 Took Schofield's Tenm to Altemate Member expire Position 1/14/04 4/1/2llW 2006 Regular Term to Eva Schofield Member Took Barczyk's expire 1106 Breezy Way #1-C Position Regular Member 3/1/2007 Sebastian, FL 32958 Position 1/14/04 ;wQ4 589-7440 Took Seeley's Tenmto Alternate Member expire Position 2/12/03- Because this only 4/1/2llW gave her two 2006 months, council voted to expire her in 2006 86 @ Ronald M. Van Buskirk General Reappointed Regular Term to - Chairman Contractor Member Contractor expire 252 Dock Avenue Position Position 6/12/2002 6/1/2005 Sebastian, Florida Term to 32958 Expire: 589-7804 Took Peter Cavallo's 6/1/2002 Unexpired Regular Member Contractor Position 2/12/2001 Leon E. Griffin Reg u lar Took Simmons Term to 108 Melton Avenue Member Regular Member expire Sebastian, FL 32958 Position position 2/26/03 3/1/2006 589-0983 Took Adrina Davis Term to Unexpired Alternate expire Member Position 6/1/2004 Vacated 7/10/2002 Altemate Term to vacant expire 411/2006 Howard Brauer Alternate Took Dodd's Term to 2058 E. Lakeview Alternate Member expire Drive Position 7/28/04 6/1/2007 Sebastian, FL 32958 589-8230 BOARD RECORDING SECRETARY - Shirley Lynch 87 @ City of Sebastian, Florida OFflCE OF THE ern' A TTOMEl' AGENDA TRANSMITTAL Agenda No. 05. () I 8 Subject: Alcohol sales in proximity to churches/schools; CRAC recommendation & Chamber comment Date Submitted: 4/15/05 For Agenda of: 4/27/05 SUMMARY: Although it was determined at first reading of this Ordinance that restrictions relating to the distance between churches, schools and restaurants serving beer and wine should be unchanged, it was accepted that the definition of these facilities for purposes of distance requirements should be limited to traditional free-standing sites. Enclosed is the proposed code provision as approved on first reading.. () REVIEWED BY CITY CLERK: ~ AUTHORIZED PLACEMENT ON AGENDA BY CITY MANAGER: (ATJ;;~ @ ORDINANCE NO. 0-05-12 AN ORDINANCE OF THE CITY OF SEBASTIAN, FLORIDA, AMENDING CITY CODE SECTION 10-1 CONCERNING SALE OF ALCOHOL WITHIN PROXIMITY OF SCHOOLS AND CHURCHES; PROVIDING FOR CONFLICTS, SEVERABILITY AND EFFECTIVE DATE. WHEREAS, the City has adopted a Comprehensive Growth Management Plan, a Community Redevelopment Plan, and other policies governing future development and redevelopment in the City; and WHEREAS, the ability of local govemments to regulate the placement of churches and schools has been increasingly restricted by state and federal laws, particularly the federal Religious Land Use and Institutionalized Persons Act of2000; and WHEREAS, restaurants are acknowledged as a focal point for redevelopment and economic development efforts; and WHEREAS, the lack of control over the location of these school and church facilities, in conjunction with restrictions on the sale of alcoholic beverages in proximity to such facilities, hinders the ability of the City to plan and control redevelopment and economic development; and WHEREAS, a limited modification of these restrictions will protect the public interest while allowing such desirable redevelopment; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, as follows: Section 1. AMENDMENT. That section 10-1 of the Code of Ordinances, City of Sebastian, Florida, is hereby amended to read as follows: Ci0 Sec. 10-1. Sales of liquor near churches and schools restricted. (a) It shall be unlawful for any person to sell alcoholic beverages at wholesale or retail from any building or establishment which is located within a distance of 450 feet from a church or school. (b) No permit or license shall be issued which allows the sale of alcoholic beverages to occur from any building or establishment which is located within a distance of 450 feet from any church or school. (c) The term "alcoholic beverages," as used in this section shall be taken to include the words "distilled spirits" and shall extend to and include all spirituous beverages created by distillation and by mixture of distilled beverages by what is commonly termed blending, and shall include beer, malt beverages or wine, as defined in the state beverage law. 6F.~. ~ ~8Ul1 et Bell.). The term "church" or "school" as used in this section shall have its commonlv-understood meanine:. but shall be limited to those establishments meetine: in a free-standine: buildine: in a sine:le use site of a minimum size of one-half acre. (d) The restrictions contained in this section shall not apply to a person or establishment holding a current and valid permit or license to sell alcoholic beverages in the city from its present location. Section 2. CONFLICT. All code provisions in conflict herewith are repealed. Section 3. SEVERABILITY. In the event a court of competent jurisdiction shall determine that any part of this Ordinance is invalid, the remainder of the Ordinance shall not be affected and it shall be presumed that the City did not intend to enact such invalid provision. It shall further be assumed that the City would have enacted the remainder of this Ordinance without said invalid provision, thereby causing the same to remain in full force and effect. Section 4. EFFECTIVE DATE. This Ordinance shall be effective upon passage. The foregoing Ordinance was moved for adoption by Councilmember The motion was seconded by Councilmember and, upon being put to a Yote, the yote was as follows: Mayor Nathan McCollum Vice-Mayor Brian Burkeen Councilmember Lisanne Monier Councilmember Andrea Coy Councilmember Sa! Neglia The Mayor thereupon declared this Ordinance duly passed and adopted this _ day of ,2005. CITY OF SEBASTIAN, FLORIDA ATTEST: By: Mayor Sally A. Maio, MMC City Clerk Approved as to form and legality for reliance by the City of Sebastian only: Rich Stringer, City Attorney @ @ HOME OI'PELlCANIS1.AND Subject: Ordinance No. 0-05-13; an ordinance of the City of Sebastian amending the Land Development Code to create the Sebastian Boulevard Triangle Overlay District Regulations. Cit of Sebastian, Florida Agenda No. 05.0QQ for Submittal by: City Manager , Department Origin: Growth Managemelll4.?1l Purchasing/Contracting: ,.- ( III' Finance Director: City Attorney: / . City Clerk: .:).tv~ Date Submitted: April 19,2005 For Agenda of: April 27,2005 Exhibits: 0-05-13, location map, minutes. EXPENDITURE REQUIRED: None AMOUNT BUDGETED: None APPROPRlA TION REQUIRED: None SUMMARY Consistent with provisions contained within the previously approved CRA District Master Plan, the Sebastian Boulevard Triangle is envisioned as a mixed-use district that will promote extension of the town center to include the more recently developed area along Sebastian Boulevard. The purpose and intent of including the Triangle as an element of the CRA district was to promote redevelopment and rehabilitation of the previously blighted area in an effort to provide a gateway to the riverfront area. Included within the attached ordinance, modifications to the zoning regulations within this district are being recommended to promote a live, work, play environment. Much like the Riverfront and 512 Overlay Districts, the Sebastian Boulevard Triangle District aims to embrace the character of the community while enhancing the viability and appearance of the area. Of particular note is the inclusion of restrictive controls prohibiting undesirable development activity that would otherwise detract from the character envisioned for the district. The goal is not to limit development rights of property owners, but instead promote positive development aimed at fulfilling the goals outlined within the CRA District Master Plan. The Community Redevelopment Advisory Committee and Planning and Zoning Commission have reviewed the proposed land development code amendments and respectfully forwarded recommendations of approval. Please see attached minutes from the respective meetings for further details. Additionally, as a courtesy, following the first public hearing of the ordinance, staff will forward copies of the proposed legislation to each property owner within the Triangle District. RECOMMENDED ACTION Hold the first public hearing on Ordinance No. 0-05-13 and schedule a second public hearing for May 26,2005. @ ORDINANCE NO. 0-05-13 AN ORDINANCE OF THE CITY OF SEBASTIAN, FLORIDA, AMENDING LAND DEVELOPMENT CODE ARTICLE XXI TO CREATE DIVISION C, SEBASTIAN BOULEVARD TRIANGLE o VERLA Y DISTRICT REGULA TlONS; PROVIDING FOR CONFLICTS, SEVERABILITY AND EFFECTIVE DATE. WHEREAS, the City adopted a Community Redevelopment Plan that provides for a special plan for the Sebastian Boulevard Triangle area; and WHEREAS, full implementation of the plan will require new zoning categories that can oniy be instituted through an amendment of the Comprehensive Plan, which can only be done under certain time restrictions; and WHEREAS, the City desires to provide a protective zoning overlay to the area until the amendments to the Comprehensive Plan can be processed; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, as follows: Section 1. AMENDMENT. That Chapter 54, Article XXI of the City Code, City of Sebastian, Florida, LAND DEVELOPMENT CODE: Performance Overlay Districts is hereby amended to create Division C. SEBASTIAN BOULEVARD TRIANGLE OVERLAY DISTRJCT REGULATIONS consisting of Sections 54-4-21.C.I through 54-4- 21.C.4, to read as follows: DMSION C. SEBASTIAN BOULEVARD TRIANGLE OVERLAY DISTRICT REGULATIONS Sec. 54-4-21.C.1. Intent. The Sebastian Boulevard Triangle is envisioned as a mixed-use district that will extend the town center outward from it's traditional riverfront district into the more recently developed business district along Sebastian Boulevard/County Road 512. As a gateway into the City of Sebastian riverfront district, the triangle area will have an attractive, well maintained, orderly and uncluttered appearance which will be characterized by impressive vegetation and landscaping; complementary buildings and signs with enhanced designs and aesthetic appearances; and a safe transportation system that accommodates mass transit, pedestrians, bicycles, and other transportation alternatives, as well as automobiles. @ Sec. 54-4-21.C.2. Boundaries of the Sebastian Boulevard Triangle Overlay District. The boundaries of the Sebastian Boulevard Triangle Overlay District shall include all the properties included in the Sebastian Community Redevelopment District lying north of the eastbound roadway of the divided right-of-way of the twin pairs of Sebastian Boulevard, and west of the CSX Railway right-of-way. Sec. 54-4-21.C.3. Adoption of Performance Standards. The performance and nonconformity standards set forth for the CR 512 Overlay District in Sections 54-4-21.B.3. through 54-4-21.B.7. shall apply to properties within the Sebastian Boulevard Triangle Overlay District. Sec. 54-4-21.C.4. Use restrictions. Notwithstanding the provisions 54-4-21.1, the permitted and conditional uses within the various zoning districts of this Code shall be modified for the Sebastian Boulevard Triangle Overlay District as follows: CG Zone Permitted Uses: Cultural or civic facilities Business and professional offices, excluding drive-through facilities and medical services. Commercial retail S; 5,000 sq. ft. Restaurants, excluding drive-through facilities Accessory uses to permitted uses Home occupations All uses permitted within the RM-8 Zoning District Conditional Uses: Churches Clubs and lodges, public and private (charitable& fraternal non- profits) Trade and skilled services Hotels and motels Commercial retail 2: 5,000 sq. ft. but S; 20,000 sq. fl. Farmer's market Parks and recreation, public Protective and emergency services, public Restaurants with drive-through facilities Veterinary services Commercial amusements, enclosed Accessory uses to conditional uses @ PS Zone Permitted Uses: Parks and recreation areas, public Accessory uses to permitted uses Conditional Uses: Schools Churches Protective and emergency services, public Cultural or civic activities Clubs and lodges, (fraternal & charitable non-profits) Accessory uses to conditional uses IN Zone Permitted Uses: Business and professional offices Commercial retail with ~ 5,000 sq. ft. Commercial amusements, enclosed Restaurants Veterinary services Clubs and lodges (fraternal & charitable non-profits) Accessory uses to permitted uses All permitted uses under RM-8 Zoning District Conditional Uses: Commercial retail;:: 5,000 sq. ft. but ~ 20,000 sq. ft. Hotels and motels Protective and emergency services, public Parks and recreation, public Commercial amusements'(miniature golf) Trades and skilled services Electronics, research and development, and similar uses up to 5,000 sq. ft. Accessory uses to conditional uses Section 2. CONFLICT. All code provisions ill conflict herewith are repealed. Section 3. SEVERABILITY. In the event a court of competent jurisdiction shall determine that any part of this Ordinance is invalid, the remainder of the Ordinance @ shall not be affected and it shall be presumed that the City did not intend to enact such invalid provision. It shall further be assumed that the City would have enacted the remainder of this Ordinance without said invalid provision, thereby causing the same to remain in full force and effect. EFFECTIVE DATE. This Ordinance shall be effective upon Section 4. passage. The foregoing Ordinance was moved for adoption by Councilmember . The motion was seconded by Councilrnember and, upon being put to a vote, the vote was as follows: Mayor Nathan McCollum Vice-Mayor Brian Burkeen Councilmember Lisanne Monier Councilmember Andrea Coy Councilrnember Sal Neglia The Mayor thereupon declared this Ordinance duly passed and adopted this _ day of May, 2005. CITY OF SEBASTIAN, FLORIDA ATTEST: By: Mayor Nathan B. McCollum Sally A. Maio, MMC City Clerk Approved as to form and legality for reliance by the City of Sebastian only: Rich Stringer, City Attorney @ LEGEND N SEBASTIAN BOULEVARD MIXED USE DISTRICT BOUNDARY IVFECRAILWAY Land Use Legend I";,: I Public Service _ Industrial _ Commercial General :0~\) :,\'00 n~ 'e.l"S ';)"v -&~ ~ ~'?' 00 <Q ~,~ <:, S<:v'O"" .~ 200 0 200 400 Fe~ ~ ----, Figure 7-b: Sebastian Boulevard Mixed Use District City of Sebastian CRA . IFG Date: i0tOS1200@ CllYOf SUAS~~N' ~-, ~-~ (~'--' ,..", ." - z..~, '~"'lf-- HOM!. OF PELICAN ISLAND PLANNING AND ZONING COMMISSION . MINUTES OF SPECIAL MEETING OF FEBRUARY 17, 2005 PUBLIC HEARING - RECOMMENDATION TO CITY COUNCIL - PROPOSED ORDINANCE TO AMEND SECTION 54-4-21 OF THE LAND DEVELOPMENT CODE - CREATE A ZONING OVERLAY FOR THE SEBASTIAN BOULEVARD TRIANGLE DESCRIBING BOUNDARIES, DEFINITIONaAND REGULATIONS Chmn.. Smith opened the public hearing at 7:05 P.M. Mr. Stringer asked if the commissioners had any changes to the list of uses discussed at the last meeting and addEld that the Community Redevelopment Advisory Committee reviewed the suggested . . uses. The one comment they had was on the industrial zone. Originally the CRAC was going to strike out the whole category but the electronics, research and development and similar uses had some appeal to them. The remainder is to extend the design criteria from the CR-512 Overlay to the whole triangle. The other comment CRAC had was to add the language of all uses permitted within the RM-8 zone to the Industrial zone. There were no comments from the public. Chmn. Smith closed the hearing at 7:15 p.m. Mr. Simmons asked if the light manufacturing was going to be removed entirely and Chmn. Smith said they would keep only the part that read, "electronics, research and development, and similar uses up to 5,000 sq. ft." MOTION by Smith/Seeley to recommend city council approve the proposed ordinance to amend Section 54-4-21 of the Land Development Code to create a zoning overlay for the Sebastian Boulevard Triangle describing boundaries, definitions and regulations as presented with the inclusion of the following: . 1. All uses permitted in the RM-8 Zoning District to be added to Industrial Zone permitted uses. 2. Industrial Zone Conditional Uses to include electronics, research and development, and similar uses up to 5,000 Sq. Ft., and eliminating all other wording under "Light manufacturing". RoLL' CALL: Mr. Allocco Chmn. Smith Mr. Seeley Mr. Faille Mr. Mahoney Mr. Simmons Mr. Paul yes yes yes yes yes yes yes T~e vote was 7-0. Motion carried. NEW BUSINESS: PUBLIC HEARING - RECOMMENDATION TO CITY COUNciL PRELIMINARY PLAT - KOZLOWSKI SUBDIVISION - GLADIOLAAVENUE AND LACONIA STREET - RS-tO ZONING -18 ACRES - 34 LOTS AT A DENISTY OF 1.85 UNITER PER ACRE Chmn. Smith opened the hearing at 7:16p.m. Mr. Joseph Schulke, Schulke, Bittle & .Stoddard, Vero Beach, Florida presented the application representing Mr. Wayne Kozlowski. All the lots meet the minimum lot size for the RS-10 Zoning district. The parcel:identified as Tract A will be used for storm water retention and Mr. Kozlowski is in . negotiations to sell this tract to the City of Sebastian. On another part of the site a storm 2 @ CITY OF SEBASTIAN PLANNING AND ZONING COMMISSION MINUTES OF REGULAR MEETING FEBRUARY 3, 2005 ~~~ .l;HArRMAi\! (BOARD) P T ~ APPROVED 7-6 DATE~ APPROVED SUBJECT TO .&.~.~~---s.! {,.,fl. tilm"~'";j Chairman Smith called the meeting to order at 7:02 P.M. The Pledge of Allegiance was said. ROLL CALL: PRESENT: Mr. Mahoney Mr. Seeley Mr. Keough Mr. Oakes (a) Chmn. Smith Mr. Simmons (a) Mr. Paul Mr. Faille EXCUSED: Mr. Allocco Mr. Hughes, School Board Representative ALSO PRESENT: Tracy Hass, Director, Growth Management Department Jan King, Manager, Growth Management Department Susan Lorusso, Secretary Richard Stringer, City Attorney Vice-Mayor Joseph Barczyk ANNOUNCEMENTS: Mr. Allocco is excused and Mr. Simmons will be voting. Chmn Smith reminded the commissioners to speak clearly into the microphones and tum them on when they speak and off when done. He congratulated Mr. Mahoney and Mr. Oakes on their reo. appointment to the commission. APPROVAL OF MINUTES: 12/9/04 On a MOTION by Keough SECONDED by Paul the minutes were approved with a change to page 1, announcements, Mr. Keough and Mr. Simmons were reappointed to the commission. A voice vote was taken. Motion carried. OLD BUSINESS: NONE NEW BUSINESS: A. PUBLIC HEARING - RECOMMENDATION TO CITY COUNCIL _ PROPOSED ORDmANCE TO AMEND SECTION 54-4-21 OF THE LAND DEVELOPMENT CODE - CREATE A ZONmG OVERLAY FOR THE SEBASTIAN BOULEVARD TRIANGLE DESCRIBING BOUNDARIES,DEFINITIONSANDREGULATIONS @ PLANNING AND ZONING COMMISSION MINUTES OF SPECIAL MEETING OF FEBRUARY 3, 2005 Chmn. Smith opened the hearing at 7:04 p.m. Mr. Stringer began with a brief history of the CR-512 charette by the Regional Planning Council. He explained that since DCA only accepts two comp plan update submittals a year, initiating an overlay district for the triangle would protect the zoning until a comp plan change can be made. Since the triangle is bounded on both sides by the 512 Overlay District extending the architectural and design criteria to the triangle would be advisable. The most important input from the commission will be the allowed uses for the triangle. Mr. Hass added that the eRA Plan promotes a commercial/residential mix use in the hope of creating a town center atmosphere. He agreed that the main topic tonight is uses. Mr. Jim Weber, Barber Street, owner of Sebastian Rent-All inquired about his particular business of rentals and repairs and if the use is removed from the triangle area what will happen if one aspect of his business stops and the other continues. Tape 1 Side 2 8:03 p.m. At the request of the commission Sal Neglia, Georgia Boulevard, CRAC commissioner informed P&Z that the CRAC views this area as a gateway to the riverfront district. The following uses were retained, deleted or changed as follows: CG Zone Permitted Uses: Cultural or civic facilities Business and professional offices, excluding drive-through facilities and medical services. Commercial retail os; 5,000 sq. ft. Restaurants, excluding drive-through facilities Accessory uses to permitted uses Home occupations All uses permitted within the RM-8 Zoning District Conditional Uses: Cl'1urches Clubs and lodges, public and private (charitable, fratemal, and non-profit) Trade and skilled services Hotels and moteis Commercial retail 2 5,000 sq. ft. but os; 20,000 sq. ft. Farmer's market Parks and recreation, public Protective and emergency services, public Restaurants with drive-through facilities Veterinary services Commercial amusements, enclosed Accessory uses to conditional uses (A five minute break was called at 8:45 p.m. The meeting resumed at 8:50 p.m. with all commissioners in attendance) 2 @ PLANNING AND ZONING COMMISSION MINUTES OF SPECIAL MEETING OF FEBRUARY 3, 2005 PS Zone Permitted Uses: Parks and recreation areas, public Accessory uses to permitted uses Conditional Uses: Schools Churches Protective and emergency services, public Cultural or civic activities Clubs and lodges, fraternal, charitabie, or non-profit Accessory uses to conditional uses Tape 2 Side 1 9:10p.m. IN Zone Permitted Uses: Business and professionai offices Commercial retail with :s: 5,000 sq. ft. Commercial amusements, enclosed Restaurants Veterinary services Clubs and lodges, fraternal, charitable or non-profit Accessory uses to permitted uses Conditional Uses: Commercial retail ~ 5,000 sq. ft. but:s: 20,000 sq. ft. Hotels and motels Protective and emergency services, public Parks and recreation, pUblic Commercial amusements (miniature golf) Trades and skilled services Light manufacturing including skilled trades and services, light processing of woods, synthetics, and metal fabrication, assembly and distribution functions, electronics, research and development, and similar uses up to 5,000 sq. ft. Accessory uses to conditional uses The commissioners will review the uses for the triangle overlay district. Chmn. Smith continued the hearing to February 17, 2005. @ B. Public Hearing - Recommendation to City Council- Proposed Ordinance to Amend Section 54-3-16.3(14) of the Land Development Code and Section 82-33 of the Code of Ordinances - To Allow Permitted Temporary Off-5ite Garage Sale Signs 3 COMMUNITY REDEVELOPMENT ADVISORY COMMITTEE MINUTES OF REGULAR MEETING OF FEBRUARY 14, 2005 DISSCUSSION OF PROPOSED PROJECT LIST Chmn. Dill opened discussion with the possibility of funding a portion of code enforcement as many of the businesses are still trying to bring their properties to code after the storm damage. He also suggested having an architectural review board. Mr. Stringer reminded the board of many other areas that could be look at for potential projects other than capital improvement projects. Mr. Negiia asked what the parameters of a ioan pool would be and Mr. Stringer said the board would set a cap amount, a low interest rate, and specific or broad criteria for the program. Ms. Coy arrived at 6:57 p.m. and took her seat. Mr. Graham asked if CRA funds could be used to rebuild the sidewalk.s and street lights in the riverfront area and be reimbursed by insurance and FEMA monies when they come in. Mr. Stringer said he would talk with the finance director and get back to the commission with information. Tape 1 Side 2, 7:03 p.m. Mr. Graham asked to be excused and left the meeting at 7:07 p.m. Mr. Neglia asked if the CRA loaned monies to the city for repairs, would there be an interest fee collected. Mr. Stringer said it would depend if it were CRA assets, such as the specialty lights and the walkway. The CRA assets would not have interest but an advance to clean up activities in the riverfront that are not CRA assets could gain an interest on the monies repaid. Ms. Bruno asked if there is an estimate on the cost of repair to the lights and sidewalk. Chmn. Dill asked staff to bring information on that to the next meeting, such as items in need of repair, cost of repair, ability to get reimbursed by insurance and/or FEMA, and whether the items are CRA items or general city assets within the district. Mr. Stringer said the lighting and benches were done with CRA money, the walkway was done with a DOT grant, the rest of the CRA money was for landscaping of the Kavkor property. Ms. Mitchell asked if it was appropriate for CRA members to do research on grants, bonds and projects and bring it to the commission or do they have to go through staff. Chmn. Dill saw nothing wrong with a commissioner gathering information and reporting back to the committee. Mr. Stringer added that as a member of the FRA the committee could access their resource of information. It was agreed that information on signage would be looked at first. Mr. Neglia thought the yacht club should be one of the priorities to bring it back to its full potential. ELECTION OF OFFICERS As the committee membership turns over in April, officers will be chosen after the turnover. ~CO.MlmE MEMBERS' COMMENTS Mr. Stringer mentioned the copy of the Planning and Zoning Commission minutes, specifically the uses for the triangle overlay district. After some discussion the board agreed with most of the recommendations except the Industrial Zone category for light 3 COMMUNITY REDEVELOPMENT ADVISORY COMMITTEE MINUTES OF REGULAR MEETING OF FEBRUARY 14, 2005 manufacturing. They would prefer to keep only the mention of electronics research and development. The board had concerns with the area that is now set up for industrial the CRA plan shows potential for having more high-end multi-family or town homes. Mr. Stringer clarified that the P&Z Commission was originally going to strike out the whole category but the research and development had some appeal to them. Ms. Mitchell asked to be excused and left the meeting at 7:35 p.m. Chmn. Dill reviewed what the board would like to have on the March agenda. Mr. Stringer will be bringing back information on discussions with Mr. Billero regarding the gateway enhancement and he will also have information on the reimbursement of funds from FEMA and insurance with regard to repairs in the CRA District. Chmn. Dill also wanted to have a project and priority discussion on the agenda. Ms. King said Ms. Bosworth is working on a memo to the board detailing her comments at the January meeting and Chmn. Dill suggested Ms. King and Mr. Hass could contribute their thoughts as they also hear the concerns from the pubiic. Ms. King said that they are currently all working on the memo. Chmn. Dill adjourned the meeting at 8:00 p.m. (2/17/05 SBL) 0iJ 4 - NOTICE OF LAND DEVELOPMENT CODE TEXT AMENDMENT II The City Council of the City of Sebastian, Indian River ,;Gounty( Florida, 'proposes to adopt the following! : ordinance: I I I I 'I . >. , I .. ORDINANCE NO. 0-05-13 AN ORDINANCE OF THE CITY OF SEBASTIAN, FLORIDA, AMENDING LANDDEVELOPMEN'f CODE ARTICLE XXI TO CREATE DIVISION C, SEBASTIAN BOULEVARD TRIANGLE OVERLAY DISTRICT REGULATIONS; PROVIDING FOR CONFLICTS, SEVERABILITY AND EFFECTIVE DATE. . A public hearing on the ordinance will be held on April 27; 2005 at approximately 7:00 p.m. in the City Council Chambers, City Hall, 1225 Main Street, Sebastian . Following the public hearing, the City Council may schedule a second public bearing and final'reading to adopt this ordinance. Interested parties may inspect the proposed ordinance inthe Office of the City Clerk or -Growth Management Department at - City Hall, Monday through Friday-S a.m. to 4:30'p.m.and'may appear at the hearing and be heard with respect to the proposed. ordinance. ~ { -I .1it Any person who may wish to appeal any decision which may be made-by the City Coundl at this, hearing will need to ensure, that a verbatim record of th_e proceedings made which record includes the testimony and evidence upon which the appeal will be based (286.0105 FS.) , ]n compliance with the Americans With'Disabilities Act (ADA), anyone who needs a special accommodation for this meeting should contact the City's ADA Coordinator at 589-5330 at least 48 hours in advance of the meeting. By: @ cEJ HOME Of PllLlQJ\l lSLAND CITY OF SEBASTIAN AGENDA TRANSMITTAL Subject: Projected Operational Expenditures for Friendship Park Tennis Courts Approved for SubmittaJ by: Acting City Manager . Agenda No. 05.0Q3 Department Origin: ~",-. 1=01>- t'GR.P-.'i W, Purchasing/Contracting: Finance Director: City Attorney: City Clerk: r) ~ Date Submitted: April 19, 2005 For Agenda of: April 27, 2005 xhibits: Report on Projected Expenditures and Fee Schedule from City of Pembroke Pines Pembroke Lakes Tennis Center EXPENDITURE REQUIRED: AMOUNT BUDGETED: N/A None APPROPRIATION REQUIRED: None SUMMARY Council instructed staffat their April 13, 2005 meeting to compile an estimate on expenditures to operate the Friendship Park Tennis Courts. This report should help Council to make recommendations concerning what fees to charge to use the new courts at Friendship Park. Staff also contacted the City of Pembroke Pines, FI. to receive additional information concerning fees charged and operational costs at their Pembroke Lakes Tennis Center. This Tennis Center has 9 Plexi-Cushion Courts and 5 Clay Courts. RECOMMENDED ACTION Consider information in report and make recommendation on fees charged to use Friendship Park Tennis Courts. PROJECTED EXPENDITURES FOR FRIENDSHIP PARK TENNIS COURTS PERSONNEL REOCURRING COST PLUS 3% ANNUALLY $43,174.04 Attendants - $7,35 x 11 hrs/day = $80,85 x 7 = $565.95 x 52 = $29,429,40 Main!. Worker I - $18,88 x 2 hrs/day = $37,76 x 7 = $264,32 x 52 = $13,744.64 MAINTENANCE REOCURRING ANNUALLY $12,000 $3,000,00 Per year per court, This includes Har Tru surface material, Calcium Chloride and miscellaneous other materials ELECTRIC REOCCURRING ANNUALLY PLUS INCREASES $1,680.00 $140,00 X 12 Months WATER AND SEWER REOCURRING ANNUALLY $60.00 x 12 Months $720.00 COMPUTER REPLACE EVERY 3 TO 5 YEARS $1,525 PHONE REOCURRING ANNUALLY $648.24 Phone I Answering Machine, phone line hook up and $41.00 per month SMALL TOOLS. ALREADY PURCHASED REPLACE EVERY 3 TO 5 YRS. $1,475.63 4 Scrusher shoe cleaners, 2 Aussie Clean sv. weeps, 2 Line brooms, 2 Scarifier lutes, 2 tow drag brooms and 1 Line scrubber TOTAL EXPENDITURES FOR FIRST YEAR $61 ,222.91 FUTURE ADDITIONAL EXPENDITURES NEXT BUDGET $4,800.00 Tow Roller - $3,000.00, Wind Screens $1,200.00 and Drop Spreader $600.00 ADDITIONAL EXPENDITURES 3 TO 4 YEARS DOWN THE ROAD $12,600.00 Laser level & resurface courts - $: 3,000,00 per court New nets $150,00 per court AVERAGE ANNUAL OPERATING COST $64,489.26 @ CITY OF PEMBROKE PINES - PEMBROKE LAKES TENNIS CENTER FEES & MEMBE RSHIP THIS FACILITY HAS 9 PLEXI CUSHION COURTS AND 5 CLAY COURTS MEMBERSHIP FEES RESIDENT NON RESIDENT Family Membership includes 2 dependents $280.00 $375.00 Additional dependents 17 & younger $25.00 $45.00 Individual Memberships $125.00 $190.00 Junior Membership 17 & younger $75.00 $100.00 Senior Citizen Individual 60 & older $95.00 $140.00 Senior Citizen Husband & Wife 60 & older $125.00 $190.00 ALL OF THESE FEES ARE BEING INCREASED $10.00 AS OF 10/01/05 THEY CURRENTLY HAVE WELL OVER 200 MEMBERSHIPS ALL MEMBERS AND GUEST PAY AN EXTRA $1.00 TO USE CLAY COURTS GUEST FEES Adult Guest Fees Junior Guest Fee Light Fees $4.00/day $5.00/day $2.00/day $3.00/day $4.00 per hourI per court @ HOMi OF PWCAN ISlAND CITY OF SEBASTIAN AGENDA TRAJ.'fSMIIT AL Subject: Insurance reimbursement request Agenda No. 05. I 00 for vehicle accident occurred April 20, 2004 Approved for Submittal by: Interim City Manag Department Origin: Finance Department Finance Director: ~ ~_ Purchasing/Contr~ting: ' City Attorney: .52 City Clerk: .~ Date Submitted: April 18, 2005 For Agenda of: April 27, 2005 Exhibits: Florida League of Cities reimbursement request Insurance valuation report Rental car invoice EXPENDITURE REQUIRED: $5,868.96 AMOUNT BUDGETED: $100,000 APPROPRIATION REQUIRED: $0 FUNDING SOURCE: N/A SUMMARY On April 20. 2004, an auto accident was caused by one of our City's employees. The case has now been concluded and settled by the City's insurance carrier, Florida League of Cities. The total loss claim from the claimant is $5,868.96, which is the responsibility of the City due to a $25,000 property casualty insurance deductible. Because the expenditure required exceeds $5,000 (per policy) Staff is submitting and recommending that City Council authorize Staff to proceed with this reimbursement There is no appropriation required. RECOMMENDED ACTION Move to approve the reimbursement request from the City's Insurance Carrier, Florida League of Cities in the amount of $5,868.96, as settlement on an auto insurance accident claim deductible amount. 0 Administrationl Marketing :1 Risk Control 0 Underwriting Property & Casualty Health Post Office Box 530065 Orlando, FL 32853-0065 800-445-6248 407-425-9142 Suncom 344-0725 Fax 407-425-9378 a Health Claims Post Office Box 538140 Orlando, FL 32853-8140 800-756-3042 407-245-0725 Suncom 344-0725 Fax 407-425-9378 a Workers' Compensation Claims Post Office Box 538135 Orlando, FL 32853-8135 800-756-3042 407-245-0725 Suncom 344-0725 Fax 407-425-9378 ry{ Property & Liability Claims Post Office Box 538135 Orlando, FL 32853-8135 800-756-3042 407-245-0725 Suncom 344-0725 Fax 407-425-9378 @ FLORIDA LEAGUE OF CITIES, INC. PuBU~ RISK SERVICES April 6, 2005 SHAI L FRANCIS CITY OF SEBASTIAN 1225 MAIN STREET SEBASTIAN, FL 32958 RE: OUR FILE NUMBER: DATE OF LOSS: CLAIMANT: MEMBER NUMBER: V A2004051365-999 4/20/2004 GLEN & STACEY SUYDAM 0539 Dear Member: We have now concluded settlement of the above-mentioned loss. We are taking this opportunity to request reimbursement. Your agreement with the Florida Municipal Insurance Trust has a deductible of $25.000.00. Our request is for $5.868.96. This is based Upon a settlement of $5.868.96. Please make your check payable to the Florida Municipal Insurance Trust and mail to P. O. Box 538135, Orlando, Florida 32853-8135, Attention Liability Claims. We have enclosed our supporting documents. Should you have any questions, please feel free to contact LIS at (800) 756-3042. Respectfully YOllrs, ife..~''';.i (cw'-j,~ ~ (~) v David Cominsky Director of LiabilitylProperty Claims Enclosures Florida Municipal Insurance Trust Q) (J 11- o > t::: ca I . t::: (1) D:: Enterpri: ? rent-a-c:ar ~C/-'~ Rental Agree .It RENTAL INFORMATION RENTAL VEHICLES CLAIM INFORMATION Remit to: ENTERPRISE RENT -A-CAR ATTN: ACCTS RECEIVABLE 2150 N. ST. RD. 7 LAUDERDALE LAKES FL 33313-7055 06/03 Color BLACK Mode' 04 TBLZ License No, Claim #/Policy #/P.O. # W39HPS VA2004051365809 Unit # Insured BY4017 Type of Loss CLAIMANT Repair Shop TOT AL LOSS" ~.............. 13256 US HIGHWAY 1 SEBASTIAN FL 32958-3750 Bill To: OOOIl43,.gtlQalIODO03,'.~1'\U'I(M3(J FLORIDA LEAGUE OF CITIES ATTN: HAMRICK*CARoLE* P.O. BOX 538135 ORLANDO FL 32853-0065 Date Out 4/23/04 Renter GLENN SUYDAM Date In 5/12/04 Additional Driver I Name . SUYDAM' STACY' Date 0 floss Type of Car CHEVY G-20 r:tl..I~leJ'J:II.A11 fescriPtion 20 DAYS @ 20 DAYS OW @ SC REC02 SALES TAX% VLF RECV J~ \, \\ ,. 0704086 - 41A6 Amount1 539.8 . 319.8 40.40 41.16 7.80 Rate 26.99 15.99 F? 7.00 . ~CE:!lI€ ff,'; l) *1i'\.li.'i r: ,. t '.' "f> Cl..4 ' I.dlN 1/1.;,<;: C; "-'r:- c;,lV.r,tt/T AMOUNT DUE. . . . . . . . . . . . .. ~ 948.96 ;; ~ ;; . IMPORTANT INFORMATION Billing Inquiries Call 772-5B9-D058 Billing Information TOTAL CHARGES Fed Tax 10 # 59-1664426 . ;; ;; !! Thank You For Choosing Enterprise DID YOU KNOW WE SELL CARS?? CALL (954) 486-4370 Please Return This Portion with Remittance ............... AMOUNT DUE. . . . . . . . . . . . .. ~ 948.96 Paid by: FLORIDA LEAGUE OF CITIES ATTN: HAMRICK*CAROLE* P.O. BOX 538135 ORLANDO FL 32853-0065 Customer# Rental Agreement Amount GPBR K40430 D7040B6 948.96 41A6 84/28/2884 62:18 1 77222b~d66 PROPERTY DAMAGE ......PR PAGE 68 FROM : RI Oi ROTH~EDER I"I'iX NO. 17728'731416 APT". 29 2lil84 66: 35RM P2 Dill!:: 4/28/2004 Claim: V A200405136S-809 POlicy: Customer: GLEN .1ITACY suYDAM Loss Date: 412012004 Detllll:lible: WlIived Payer Code: Preliminary Valuation Report FLORIDI\.L !.EAGUE OF CITIES , ORLANDO FL VaIttation ID: 4040086 Type of Loss; C Cw..ifiealion: Total ~ Assessor: RI~D R01'HLEt>ER. Assessor ID: 818D Pro:1!le: MitcJteu Standard S1a1e: FL Vehicle: 1993 ChevroletChevyV:m G20 Van 125" WB 5.7Llnj 8 Cyl V))\!: lGBEG25KSPFJ07070 Type: Truck Mileage: 101,.867 License: REMOVED FL Colldition: Fair Color: BLACK. N.A.D.A.(C), OWER VEHlCLEVALVES G2S OW V AN CHEVY VAN Basc VIllUll Mileage Adjustment N.A.D.A.(C), ' OLDER VEHICLE'VALUES G25 020 V AN CHEVY VAN $4,600 Base Vallle $150 MIlaage Adj~ $3.000 $)50 Total Retail 'Value $4,750 Total TrlIdelnVa/ue $3.150 Mitcl:lell International Corpomtion wammts tIuIt this valaation is an lOCC:Unlte lef'l""""bltiOll oflhe N.A.D.A.{c) value guide. AVERAGE BOOK Y ALtIE (Taxable) raxable Adjnslml:nt!l Non-Taxable AdjUstmenm Prior Dam. CONVERSTON PACKAGE IlEITERMENT CONSIOERA 'nON ON CONVERSION PRO. T8lIllble Alijustments Toml Pre-Tax SlIbtotal Tax 7.00% Pcst- Tax Sub!mal $'3.950.00 $0.00 $3,950.00 $276.50 $4,226.50 <$550.00> $1,777.00 <$533.00> NET TOTAL Non-Taxable AdjustmeJlts Total $694.00 $4,920.50 A<!justmeot ExpJlll'llllions: Prior Damage: mOll. DAMAGE TO RH RUNNING BOARD, lUJ: 1/4 AND RH:!{EAR SIDE DOoR @) Copyrigltt(c) 1994-2003, Mi1chen rnternational. All ~iglrtsReserved. ! TOTAL LOSS 04/28/2004 02:10 177222L_d66 PROPERTY DAMAGE _c'PR PAGE 89 FROM : RICH RDTHLEDeR FAX i-IJ. 17726791416 Apr. 29 2B04 1;6: 36AM P3 Date: 412812004 4:14 PM Claim: V 1.20040;51365-809 CONVERSION PACKAGE: ADD RETAIL V AWE OF CONVERSION P!(G. AS OF 04-28-04 ADD FOR CONVERSION PKG. S1510.00 ADD FOR LADDER AND ROOF RACK S55.00 ADD FOR. SPARE TIRE$30.00 ADD FOR ALARM SYSTEM $65.00 ADD FOR RtlNNTNa BOARD PKo. $95.00 BETTERMENT CONSIDI!RATtON ON CONVERSION PKG.: 30% BETTERMENT TAKEN OFF RETAlt. VALUE OF CONVERSION PACKAGE FOR WE.AR AND TEAR AND CONPmoN. Remarks: VEH IS A TOTAL LOSS ilEH BAS TOW1lJG CHARGES OF $ 85.00 AND STORAGE 01" $160.00 AS Or: 04-Z8-2004 TOTAL CHARGEs OF $245.00 STORAGE YARD: FAST TOWING 801 !{lGH STREET SEBASTIAN FL 772-388-1881 CONTACT: OARY Y AltO WILL CHARGE A $35.00 ADMIN FEE AFIER 04-2S-Z004 Customer. GL.BN .sTACY SUYDAM !n$pectiOll Site: FAST TOWING ImpllQl Points: Left FI'OIll Comer, LeftROIII'Silie, Left Side, LsftFromSide TOTAL LOSS Copyrigbt (c) 1994-2003, Mitchelllntematioua!. All Rights:Rcserve4. 2 @ f 12- HOME Of I'EW::.~ lSlAND CITY OF SEBASTIAN AGENDA TRANSMITTAL Subject: Approval of Castaway Marine Pro- Line Boat Owners Appreciation Dinner and Fishing Tournament Approved for Submittal by: Acting City Manager Agenda No. 05. 10 2.. Department Origin: ~ iv\. Purchasing/Contracting: Finance Director: City Attorney: City Clerk: Fe> P- .1'c..;U1....( w.\LL (-; /~ --- Date Submitted: April 20, 2005 For Agenda of: April 27, 2005 xhibits: Park Use Permit Application, Proof of Insurance and information letter from Castaway Marine. EXPENDITURE REQUIRED: AMOUNT BUDGETED: N/A None APPROPRIATION REQUIRED: None SUMMARY Castaway Marine is seeking Council approval to hold an appreciation dinner and Fishing Tournament at Riverview Park All activities associated with this event will take place east of Indian River Drive by the two piers. This is a not for profit event that is strictly for Pro-Line boat owners. There will be registration, a Captains meeting and dinner on Friday, May 27,2005 from 3 to 9 PM. The fishing tournament, weigh in and awards ceremony will be on Saturday, May 28, 2005 from dawn until] 0:00 PM. Staff has met with Robert Clark from Castaway Marine and negotiated a Park Use Fee of $200.00. They are expecting 30 to 40 boats to participate in the tournament. There will be 4 to 6 boats and trailers on display, tents with tables and chairs, Coke trailer and Pro-Line factory representatives distributing free merchandise. Dustin's Bar B Que will cater the dinner. Mr. Clark will attend the April 27, 2005 meeting to answer any questions from Council. RECOMMENDED ACTION Consider the request from Castaway Marine Pro-Line for boat owner's appreciation dinner and fishing tournament at Riverview Park on Friday, May 27, 2005 from 3 to 9PM and Saturday, May 28, 2005 from dawn until ] OPM. @ .; .,' i I , i 'i ! . i, i 'i' , , . " . ,; 'i' '; , 'j: i. i I , , i' ; , i' i i , .i ! : , ! i, i: .I " .!. , , . , " 'r ......... ..... ......... .1"1 , i i j. CASTA WAY MARINE INVITA TtONAL PROLINE OWNERS TOURNAMlfNT , i i ! Spo lsored by Castaway Marine Who I i elilliblc? ADYOI e wbo owns a Pro-IIDe boat? When aDd wbere is tbe tournament? Frida) May 211l1, 2005-ReaJstratlon from 3:00 PM fbI',. 1:00 PM DJIlIU . tkkett availab'e at relistratlon 7:00 P \of Captains Meedng Dlnae, ' Collows CartaiDs Meetloa SatUI'( ay May 281 - FiahIDI,wellh-ID and Awards All eVI au will take place at: '--- i Tbis is a Do..for-proflt even.; there II 00 l'eJil.radon or eatl')' fees ~qUlred' ' Pre.~ :Istradon is recommended bu. oot required. COllie eltpel:ting ood family fun and eo :ertaiomeDt and be prepand to swap thOle "fish tales". Pro-/ De factory repres<n.atlves will bave pleDty of "freebies" to hand (,ut and /"err.. menu wID be provid >d. , i Tille 'o'lronment will begin ,at tbe first safe Iigbt on Sa'llrdny tile 28'~ and end by ~:OOPI". , * Weigh, ill will be CrOlll 3-5 PM. Speeie. include Do/phbi,KiogUlIb,Re nsh and Trout. Plaque' and prizes awarded by pre-selel:ted weight ontbe bigges. fis iD two calegOI ies. There i. $50,000.00 up for grabs: ' 1. ; 005 Dodle Pick Up Truck 2. J 'rollne 21 Sport Boat Packale Que'tions? i Pie. Ie call Robert,Caslaway MariDe@ 321.752-696" or cell: Jll.431.14M Or J an Atwood,Pro'line BOllts @ 352- 79s.411I : ~ I: I, i: ; i. i I, I, , ' , i , I ! i ! i i i' , I i' , I r I I' I ! i i' ! i , i , i I i i i I , i ! , , i I, , I i I , "I P "2 MAR-24-es 0~:51 PM 9.111/2ge, le,5~ Pua.IC \oIJ~<S F' 71238644a~ arrat ~~~ _Ol' ft.i.I'I:NlIlS\oIII'I''> 1225 ",In Street. Sla.ltlln. C\ 32958 Tele~~Dne.(772)S89.5]]8 . Fax (11%)51!'5579 CITY Of: ${!JASrrAfi PARK use PER"rT APfUCA TION 1'..11_' :;-;;O;;.;.;.!' $50..00 Applloatlollll'trmlt ''I'' Plea ,I ~neck the ,pproprlltt lOX; .! ~'11_-301""~0I".~ SM""~.... ......,. ~oo.oo -I Dite: , ~ + M' . i ~.~:~. o~ ~[ym~n'~:, to t~. f.:..I.:~'tt'3. ....R,l'~~~..' ."~lflll"';.-1 Addless:...5..lf?'~ t~L.~~.._L4-~ ~.i' inc AddreU:._. SlLMt. ,---- .-' 1.t. phone: (,~,~I) '7.1:\::1. (,,"f~1 Ham. 01 orc,n1Utl0n ar Group: ....._____..... , F:<:.L",.. T""" L I Ruon fOr US.' ~_I'\ me.r.!: -.--...-r---- Reqle.t.~ Ootl(') MA'6- ;.1'7. C).'ii. ~DS-_'__'''_I----- ~/A ___,,, i F~\'Oo'l-'1' :::> roqPM Sr1-r~""'''''--(ii:l'''w<>-> 1'1:) NoJ..__.. .. i 10 I' ~.1 , O.t,: TlIlI! of Use; From: To: ~1\L th.r. De any .lle 0" ..ads? Vel If /e.. plt.,e de,criOe type af CaodS on c.~k. Foe i or other types of vandon? Yts X . No____1 11 I~I, plea.e 11,t nlme. Idare,. and type Of '~ndor' ana .chemltlC 01 any str ,ctureJ to b. erected or otherwi51 .551mbled on blt:l. : I. &.1~l't F{I'-t1',\"~ k. the unders1lned. ICknow',t'dJe iat I IIn the 'O~llcant or toe autharized _lent of the applIcant. : turt r ,ckn.wledle th.t I am aWlre o' the provl.ian. of the City ~r Sebl.t;," des 1n relpeC ta th1.. appl1catlon and the use of tne cn)' tlc.'\it1u for en I nlve , Bpllled for a permit to ana" I Park Event or " Splc1al t. I h.ve "'yltH flmillar with tne lenerll ru\ea-."J ~b d b an<< aleee to the ter.., of the permit. 01' 1c;e usoE' Only rr:;; "11 Po. POld-- L 0." l"illtlS ,. @) p~e3 m21 : i ~ I' .', :j. ., J "! j! I ; I I" . ! l'! Ii ~ : : I.: I.: I :i ;j 1, I :1 :1. ~ i i : I: i .i , : i j 'f ;1 ;; " " . , " . i .1 i i I I, " I! I:; I : Y' '" " " I ,. I:! I '" ':1- .... -. -- _. .......... '" I il 83/ll/2ef; Ie: 5. 772355448. " . , ,f i i ., , , . " I' ; . ,. i' i i: ., , I i , , i '~i I i , , , .I ! i i ., , , i , .'i I' .i. ., . 'l. 't. .1" ;! . , . , ., ,j' , . ., ;: I' ,! .' I, I I ! , ':1 .,. .1 .. ~ I' 6~ PUlll.lC 4ORI<.S P,r, App\1clItlon Continued - If Requ1rtO " i ~. -.--- I r--"- r- --..-..... I r-- ~--- s nellllltiel I i : =--'0':' ~ -~- -~ ~~---.TC.e.. l~] ~~~, ~1 ";),#'r I) fj, [i-1 L ~'~r--'--'~-~~~-"-" .~[ =t ---.L ---- j FFIC! use ON~Y: Special Cond1~lo"s 01 'ermil ~j~ r ~~ ~ ------_._,.=----- ----....-..- I . ~ r--- ~-- L__ --..-.----........--..,...--- ..._~._...-----_._------- .__....- --"-- ---.....-... ..... 1 !1'\ ..;.:... !at' i~ , r I' . I , ; : i . 0.... I ~ ~. ~~ :n ^....e.,.. .I . . I , , '- -r _. - ; -....-I - i I .'- , _. 0'- . I -- - -...... r i ; .-"-- I -'- .. i - -i-- i t -"- -- i " . " >O- f r j , : , '. '", .-. !.~_t! DV C 1 tV 1111"' r .. . .. I , " ....L , i I , ... 1 -- , I , .. ...l._.________ ! ,.._L . .i, I ..... , ! ........ I -f- :;: . , : I , I , I I ! I . ,i, ! , i i .' f , ! " S: :, ~ , P.04 I , I I , .r i ! i I ! i I I , I , '1 i I ! , 'Ii I , ' II : J ~,'!1 DATE IMMJDOJYY) 01/27/05 THIS CERTIFICATE IS ISSUED AS A MATTER.DF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW, COMPANIES AFFORDING COVERAGE COMPANY FEDERATED MUTUAL INSURANCE COMPANY OR A FEDERATED SERVICE INSURANCE COMPANY INSURED 140.963.0 COMPANY B GREBO INC 5435 NORTH US HWY #1 MELBOURNE FL 32940 COMPANY C COMPANY o [(9Mttf ;'.... ~. : . J :UI1Hlw:~tiW:~t.mlt@~ilimt~rt1jMm1fu1f tn . tl~[ jil: ;.~~'. '"[Rl~~r.~rm~~~$:~[i,;d~Mfttf~m\~ . 11ft THIS IS TO CERTIFY THAT THE POLICIES OF-INSURANCE L1STEO BELOW HAVE BEEN ISSUEO TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INOICATED. NOTWITHSTANDING ANY REQUIREMENT. TERM OR CONDITION OF ANY CONTRACT OR OTHER OOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN. THE INSURANCE AFfOROED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. EXCLUSIONS AND CONOITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. CO TYPE OF INSURANCe POLICY NUMBER POLICY EFFECTIVE POL.ICY EXPIRATION liMITS LTR DATE IMM/ODIYYt -'OATE'IMM/OOIYYI GENERAL LIABILITY GENERAL. AGGREGATE . 2 000 000 COMMERCIAL GENERAl UASIUTY PRODUCTS. CCMPIOP AGO . 2 000000 A CLAIMS MADE 00 OCCUR 2040804 01/10/05 01/10/06 PEflSONAl & AOV INJURY . 1 000 000 OWNER'S & CONTRACTOR'S PAOT EACH OCCURRENC! . 1 000 000 FIAE DAMAGE IAny 0I'lI fireJ . 100 000 MED EXP (Anyone peftON . AUTOMOBilE LlABIUTY COMBINED SINGLE LIMIT . 1,000,000 ANY AUTO ALL. OWNEO AUTOS BODILY INJURY . A SCHEDULED AUTOS 2040804 01/10/05 01/10/06 [Per perlonl X HIRED AUTOS BOOlI. Y INJURY X NQN.()WNED AUTOS tP8r.ccldentl PROPERTY DAMAGE QARAOE UABIUTY AUTO ONLY. EA ACCIDENT . AnY AUTO OTHER THAN AUTO OM. Y: . :}~ jKt:~]R? EACH ACCIDeNt. . AGGREGATE . EXCESS LIABILITY EACH OCCUARE~tE . UM8RELJ.A FORM AGGREOATE ..... OTHER THAN UM8RELLA FORM WORKEAS.C.OMPENSATION AND X WC STATU. EMPL.OYERS' LIABIUTY .-. - ..... A EL. EACH ACCIDENT THE PRDPRIETORl INCl. 2054049 01/10/05 01/10106 EL. DISEAliE . POUCY LIMIT PARTNERSIEXECUTlVE OFFICERS ARE: EXCl. fL OISEASE. EA EMPLOYEE OTHER .' ~illM1EfH~1WMft!j~Wfj@M~Wm:~m1mt.M@t*tl#~i~@N4!~~:A1TJgmi%i@mt~j~~~;~' SHOULD ANY OF THE ABOVE DESCRIBEO POLICIES BE CANCeu.ED BEFOR! THE DESCRIPTION OF OPERATIONSILOCATIONSIVEHICl.ES/5PECIAL ITEMS EXPIRATION DATE THEREOF, THe ISSUING COMPANY WIl.L ENDEAVOR TO MAIl. _ DAYS WRITTEN NOTICE TO THE CERT1FICATE HOL.DeR NAMED TO THE UfT, BUT FAILURE TO MAil SUCH NOTICE SHALL IMPOSE NO ODUOAT10N OR UABIUTY OF ANY KINO UPON THE CeMP . iTS AQ S OR REPRESENTATIVES. AUTHORIZE"O AEPRESENTATlV . ;A~Jf.1ft)~1)t~mf~BlWmiliMM~R@Nfnrmf:Wilim~n%~MrnrA~miHUfNMlij~1MJ.~~~U~Wl~WJ~lnm~~*iJf~.tJ~NMJ.t.ll~e.~ftm~~81t\~ij IUlo!lddy. JfU!d. "aIU!l" MOil'" . U!SlJO 'I 1d8Q "II!IIM aa' OQ~ PI'dl'!O!, SllnlUl ""V1t- ~ OO'OQ"e ..J..""'~~ I!". I " S lfJed MOf",a^!ll ~990ZZ 001lOO9 lsodll(J 'wnoas Jalue~ ,(jlunwUIO~ Z990ZZ 009099 l!sodll(J ,(j~noes qnl~ ''PeA ~99OlZ 009099 oI'lOOl3JUO!U^Od luell ",od OS~~g~ tO~ ~oo luall qnl~llfOol, OOI~9€ IO~loo ,uallJlllua~ .lI!unwwo~ OO~~9€ IOS~OO "!do~ OmVl: ~OSIOO d~ fiu!uo~ OI6~Vl: ~OSIOO lsoda(] 'wnoaS 6u!uedQ lilaJIS ~O€OZZ 009099 ...~ "",,""",6<13 'I ltwad SUluode 'ollJJS 006ZZ€ ~OSloo -n~8'-' I!WJed~o^'"^~e o~ozznosloo '"! SO!es ~OO9OZ ~OO~OO Pled JunowV 5S'i.q#~o,~ u"~ 0 @ 9 LLL 50- or,. h "'0 "?I"tI','O -'-""",'OOt! eWoN ~'N1I"~W J...t>''''''''...J.~'''? 1dI3~3H DNIll33NIDN3ISlIHOM ~1'8nd NYI.lSYll3S ~O AlI~ (tU '~<=~~~E..v~~ ~I!-'!.J~ '.0_". ~~.;,.~"-,,.!"_~.!~.t,~ ~:;.!'j"2_i;...-i-~,'E~ "d-. lit I r:'.llf < ~~ THE . ~ " a~ ~ !nO ~ ~ :1 ~, OA~, It~< '~) ~ -..1, ~ - $ ~~(),()rJ_ ~_il ~ DOLLARS ID __'__j '~ f w " .......-. 6355 CASTAWAY MARINE NORTH PH. 321.752_ 5435 N. US 1 MELBOURNE, FL 32940 O~ Bank of America ~ ~~~, ,\ 1 fdL,'~ ' ;.~:=~ ~ ~.~ - -, - - ~ ---- -