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HOME OF PELICAN ISLAND
SEBASTIAN CITY COUNCIL
AGENDA
REGULAR MEETING
WEDNESDAY, MAY 11,2005 -7:00 P.M.
CITY COUNCIL CHAMBERS
1225 MAIN STREET, SEBASTIAN, FLORIDA
ALL AGENDA ITEMS MA Y BE INSPECTED IN THE OFFICE OF THE CITY CLERK
1225 MAIN STREET, SEBASTIAN, FLORIDA
Individuals will address the City Council with respect to agenda items immediately before deliberation of the item by the City Council - limit of
five minutes per speaker
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE LED BY COUNCIL MEMBER NEGLIA
3. MOMENT OF SILENCE
4. ROLL CALL
5. AGENDA MODIFICATIONS (ADDITIONS AND/OR DELETIONSl
Items not on the written agenda may be added only upon a unanimous vote of City Council members
(R-04-26)
6. PROCLAMATIONS. ANNOUNCEMENTS. PRESENTATIONS
05,090
05,080
05,038 C,
05,105 D
05,106 E,
05.107 F.
05.108 G.
05.109 H.
5-16
A.
B.
Certificate of Appreciation to Elizabeth Gray for Parks & Recreation Service
Certificates of Appreciation to Community Redevelopment Advisory Committee Members:
Sal Neglia
Andrea Coy
Juliet Bruno
Beth Mitchell
Presentation of GFOA Distinguished Budget Presentation Award FY2005
National Tourism Week Proclamation - May 9-13,2005
National Hurricane Awareness Week Proclamation - May 15 -21 , 2005
State Representative Ralph Poppell 2005 Legislative Update (R-Vero Beach)
Phil Madsen, Indian River County MPO Presentation Regarding Available Bus
Service for Citizens
John Dean Presentation Regarding City Park Facilities - Direct Staff to Proceed
(Public Works Transmittal, Letter, Drawings of Improvements)
7.
05093
17-21
05.100
23-27
8.
ITEMS NOT COMPLETED AT THE APRIL 27TH REGULAR MEETING
A. Staff Analysis of Operations and Fees for Tennis Courts at Friendship Park
Revise Accordingly and Direct Staff to Bring Back Resolution for 5/11/05 5/25/05
Regular Meeting (Public Works Transmittal 4/19/05, Report)
B. Approve the Reimbursement Request from the City's Insurance Carrier, Florida
League of Cities in the Amount of $5,868.96 as Settlement for an Auto Insurance
Accident (Finance Department 4/18/05, Request, Report, Invoice)
CONSENT AGENDA
All items on the consent agenda are considered routine and will be enacted by one motion. There wi/I be no
separate discussion of consent agenda items unless a member of City Council so requests; in which event,
the item will be removed and acted upon separately.
29-31 A.
33-34 B.
35-43 C.
45-46 D.
47-48 E.
05.110 F.
49-50
05.111 G.
51-54
05.112
55-56
05.006
57-70
05.098
71-73
Approval of Minutes - Special Meeting 4/19/05
Approval of Minutes - Special Meeting 4/25/05
Approval of Minutes - Regular Meeting 4/27/05
Approval of Minutes - Special Meeting 5/4/05 (5:30 p.m.)
Approval of Minutes - Special Meeting 5/4/05 (6:00 p.m.)
Approve Fiscal 2005/2006 Budget Calendar (Finance Director Transmittal,
Calendar)
Authorize Appropriation of $428.50 from Emergency Reserves - Waive
Competitive Bid Procedure and Authorize Purchase of Light Poles and Fixtures
for Street Lights on Indian River Drive Damaged by Storms from Rexel
Consolidated in the Amount of $8,570.15 - 90% FEMA, 5% State, 5% City
Emergency Reserves (Public Works Transmittal 5/3/05, Written Estimates)
H.
Authorize Appropriation of $1250.00 from Emergency Reserves and Approve
Expenditure Under Existing Contract with Regan Masonry Not to Exceed $25,000 to
Repair Sidewalks Along Indian River Drive and Main Street Boat Ramp - 90%
FEMA, 5% State, 5% City Emergency Reserves (Public Works Transmittal 4/26/05)
I.
Authorize Appropriation of $924.50 and Approve Change Order #1 to Jobear/Warden
for the Louisiana Avenue Renovation Project (Engineering Transmittal 5/4/05,
Change Order #1 , Exhibits A & B)
J.
Resolution No. R-05-15 - Supporting Amendments to the Florida Constitution
Requiring Review and Approval of Sales Tax Exemptions (City Clerk Transmittal
5/2/05, R-05-15)
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA,
SUPPORTING AMENDMENTS TO THE FLORIDA CONSTITUTION REQUIRING THE PERIODIC
REVIEW AND APPROVAL OF ALL SALES TAX EXEMPTIONS AND EXCLUSIONS IN THE
STATE OF FLORIDA; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE
DATE.
2
05.091
75-76
77
05.091
79-87
05.013
89-116
05.113
117-131
9. COMMITTEE REPORTS/RECOMMENDATIONS
A.
Parks & Recreation Advisory Committee Report
(Chairman reports)
i.
Support and Recommendations for City Park Superintendent
Upcoming Proposals
ii.
Request for Creation of Division of Recreation
B.
Parks & Recreation Advisory Committee Two Positions
(City Clerk Transmittal 4/25/05, code, applications, board member list, ad)
i. Interview Unless Waived, and Submit Nominations to fill:
a. "Zone A" Regular Member Position to Expire May 31, 2008
b. "Zone B" Regular Member Position to Expire May 31, 2008
C.
Planninq & Zoninq Commission One Position
(City Clerk Transmittal 4/25/05, code, applications, board member list, ad)
i. Interview Unless Waived, and Submit Nominations to fill:
a. One Regular Member Position to Expire 5/1/2008
b. Fill Alternate Position if Appropriate
10. QUASI-JUDICIALHEARING
1 Mayor Opens Hearing
2 City Council Members Disdose Ex-Parte Communication in Accordance with Law
3 Applicant or Agent Makes Presentation in Favor of Request Following Swearing by City Clerk
4. Staff Presents Findings and Analysis Following Swearing by Cily Clerk
5 Council Asks Questions of the Applicant and Staff
o. Mayor Opens the Floor for Anyone in Favor of the Request Who Wishes to Speak or Ask Ques/ions
7. Mayor Opens the Floor for Anyone in Opposition to the Requesf Who Wishes to Speak or Ask Questions
8. Applicant Provided Opportunity to Respond to Issues Raised by Staff or Public
9. Staff Provided Opportunity to Summarize Request
10 City Council Deliberation and Questions
11 Mayor Calls for a Malian
12 City Council Action
A.
Quasi-Judicial Public Hearing for Resolution No. R-05-16 - Proposed Addition
of an Emergency Only Access to the River Oaks Subdivision (GMD Transmittal
5/3/05, R-05-16, map, site, correspondence)
A RESOLUTION OF THE CITY OF SEBASTIAN, FLORIDA, AMENDING THE PRELIMINARY
DEVELOPMENT PLAN AND PRELIMINARY PLAT FOR A PLANNED UNIT DEVELOPMENT
KNOWN AS RIVER OAKS PRESERVE; PROVIDING FOR CONFLICTS HEREWITH; PROVIDING
FOR EFFECTIVE DATE.
11. INTRODUCTION OF NEW BUSINESS FROM THE PUBLIC
Item that has occurred or was discovered within the previous six months which is not
otherwise on the agenda - sign-up required - limit of five minutes each speaker
12. OLD BUSINESS
13. NEW BUSINESS
3
14. CITY ATTORNEY MATTERS
15. CITY MANAGER MATTERS
16. CITY CLERK MATTERS
17. CITY COUNCIL MATTERS
A.
B.
C.
D.
Ms. Coy
Ms. Monier
Mr. Neglia
Mayor McCollum
i. Appointment to Sustainable Treasure Coast Committee - Submit to
Governor (no backup)
Mr. Burkeen
05.103
E.
18. ADJOURN (All meetings shall adjourn at 10:30 pm unless extended for up to one half hour by a majority
vote of City Council)
HEARING ASSISTANCE HEADPHONES ARE A VAILABLE IN THE COUNCIL CHAMBERS FOR
ALL GOVERNMENT MEETINGS.
Regular City Council Meetings are Scheduled for Live Broadcast on Corncdst Chdrmel 25
ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE WITH RESPECT TO ANY MA ITER CONSIDERED AT
THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND MA Y NEED TO ENSURE THA T A VERBA TIM
RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON
WHICH THE APPEAL IS TO BE HEARD. (286.0105 F.S.)
IN COMPLIANCE WITH THE AMERICANS WITH DISABiLITIES ACT (ADA), ANYONE WHO NEEDS A SPECIAL
ACCOMMODATION FOR THIS MEETING SHOULD CONTACT THE CITY'S ADA COORDINATOR AT 589-5330
A T LEAST 48 HOURS IN ADVANCE OF THIS MEETING.
Upcoming Meetings:
May 25, 2005 - 7:00 p.rn. - Regular Council
June 8, 2005 - 7:00 p.rn. - Regular Council
June 22, 2005 - 7:00 p.m. - Regular Council
July 13, 2005 - 7:00 p.m. - Regular Council
July 27, 2005 - 7:00 p.m. - Regular Council
August 10, 2005 - 7:00 p.m. - Regular Council
August 24, 2005 - 7:00 p.m. - Regular Council
September 14, 2005 - 7:00 p.rn. - Regular Council
September 28, 2005 - 7:00 p.rn. - Regular Council
October 12, 2005 - 7:00 p.rn. - Regular Council
October 26, 2005 - 7:00 p.rn. - Regular Council
November 9, 2005 - 7:00 p.m. - Regular Council
November 23, 2005 - 7:00 p.rn. - Regular Council
December 14, 2005 - 7:00 p.rn. - Regular Council
December 28, 2005 - 7:00 p.rn. - Regular Council
4
HOME OF PELICAN ISI:.AND
pROCLAMATIO",
NATIONAL TOURISM WEEK
May 9 - 13, 2005
WHEREAS, the travel and tourism industry in Indian River County and the
City of Sebastian is a major contributor to our economic stability and growth and
contributes substantially to our cultural and social well being; and
WHEREAS, travel is one of our most fundamental freedoms enhancing our
personal growth and education; and
WHEREAS, travel and tourism ranks as one of Indian River County's top
industries in terms of revenues generated, with thousands of visitors contributing
$1.4 million to the bed tax collected last year. This generated and economic impact
of $8.4 million and those travelers provided jobs for approximately 3,000 citizens of
Indian River County, including the City of Sebastian; and
WHEREAS, given these laudable conditions to the economic, social and
cultural well being of the citizens of the City of Sebastian and Indian River County, it
is fitting to recognize the importance of travel and tourism.
NOW THEREFORE, I, Nathan B. McCollum, by virtue of the authority vested
in me as Mayor of the City of Sebastian do hereby proclaim that the week of
May 9 - 13, 2005 be designated the nnd Annual Celebration of National Tourism
Week in Sebastian, Florida.
IN WITNESS WHEREOF, I have hereunto set my hand and caused the seal
of the City of Sebastian, Florida, to be affixed this 11th day of May 2005.
Nathan B. McCollum, Mayor
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HOME OF PELICAN ISLAND
1t",'Ot' . ,C'~ fl!"t., !JI'~ ""
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.r' "4 V NATIONAL HURRICANE AWARENESS WEEK
May 15 - 21, 2005
WHEREAS, tropical cyclones such as tropical Depressions, tropical Storms
and hurricanes typically develop in the Atlantic Ocean, Gulf of Mexico and
Caribbean Sea between June 1 and November 30; and
WHEREAS, tropical cyclones are the greatest natural threat for a
catastrophic disaster event along the east coast of the United States, including
the City of Sebastian; and
WHEREAS, high winds, storm surge and inland flooding from tropical
cyclones have the' potential to threaten the life and property of residents and
businesses in Sebastian; and
WHEREAS, proper tropical cyclone education and adequate protective
planning remain the essential items for all residents and businesses to prepare
for the upcoming 2005 hurricane season; and
WHEREAS, individual tropical cyclone protective planning is the best way
for all of our residents to insure adequate recovery and a rapid return to our great
quality of life in Sebastian.
NOW THEREFORE, I, Nathan B. McCollum, by virtue of the authority vested
in me as Mayor of the City of Sebastian, Florida, do hereby encourage all
residents and businesses to participate in National Hurricane Awareness; Week
from May 15 - 21, 2005 and utilize the information available to guarantee the
safety of all of our citizens.
IN WITNESS WHEREOF, I have hereunto set my hand and caused the seal
of the City of Sebastian, Florida, to be affixed this 11th day of May 2005. . . . . .
.... ....
.... .
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Nathan B. McCollum, M;lyor
.... .
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HOMe Of HUC.'IN lSlANt>
CITY OF SEBASTIAN
AGENDA TRANSMITTAL
Approved for Submittal by: Acting City
Manager
Agenda No. 05.lOti ,
Department Origin:;!;;::: 0/ ~
Purchasing/Contracting(~
Finance Director:
City Attorney:
City Clerk:
~'J;/l
I Subject: Presentation by John Dean for
Easy St. Park, Bryant Court Park and
Riverview Park East & West Improvements
Date Submitted: May 3, 2005
For Agenda of: May 11, 2005
Exhibits: Drawings of Park Improvements and letter from Parks & Recreation Advisory
Board
EXPENDITURE REQUIRED: i AMOUNT BUDGETED: N/A
None
APPROPRIATION
REQUIRED: None
SUMMARY
The City hired John Dean, P.A. with Donadio and Associates to design future Park improvements
and development. The first projecJ4staffhad Mr. Dean desib'11 were Easy St. Park, Bryant Court
Park and Riverview Park east and west. The attached drawings outline improvements to Easy St
Park, Riverview Park east and west along with development of Bryant Court Park. The Parks and
Recreation Advisory Board reviewed the drawings and listed their recommendations in the
attached letter.
RECOMMENDED ACTION
Review plans and recommend any changes Council would like implemented. Direct staff to
program additional money into budget and start bidding procedure for construction
./
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DATE:
TO:
RE:
Parks 8. Recreation Advisory Committee
City of Sebastian, Florida
The P""o & Roo"",,em Aci~oo'Y Commin~ w"W' lik, '" dr,,,, tire 'n"""n of fu, S'b",oo Dry
Coem," '" me '""0" b fu, proN'", boing _ by M>. M,C"",,. " fu, P"", S"'''''''end'"
within the Department of Public Works.
April 27, 2005
Sebastian City Council
Paries Committee Reconunendations
Parks Improvement Pians
SpecificaJJy, the plans address the follOWing locaiions:
. Riverview West
· Riverview East
. Bryant Court
. Easy Street
Th, P"", & IWcre"ion Ad~,,"Y C"_tt~ hn, __ fun p,,' '''po,," to; tire ."'" _en
p"",, Wi<h M,. Hill <md M>. ""Corth, " itt M"",,,,,. _ 25<h ","I" m""'ng md -m""I,
Voted to SUpport the Overall plans.
Th, CO_"'" '00 =d, ""''',' "~mm"d,tiom '" ~~mp1i<h <h, f'"oWing,
1. E'.',moo'l Smi_, Addro.,., fu, n""" "'tire ADA I^_mtti,,",-, With Die'hili'"
Ad) "g-s nni, -~" "'" P'"" ay W,"" 'pi~, of 'qui""",,! <h" migh, b,
Used by "all" children.
,. '''me! F'h"", Maintaining the ['"og, ""'" welkuig P'"n, ren_g <h, '<>J",
We place in keeping Sebastian Parks as close to nature as Possible.
3. Bench" md 'bi", Pm~<iIDg p,,' bench" "'" """"" >aW" ('h,_ / chen,)
With nom, 'tauiing. Th, b<=b" 'bo,ld bo ,_ " ""'''''' l'"",,,m fu, fulb "
'" I re"~ iliey wnlk 'boot <h, PmIm, ''''''''''"' ""''"'00 W<m, m both tire B""",
Court and Easy Street parks being developed
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5. ~l",in, fudi~"",~ DO,", CO""," w<m, _"oJ by th, m_ ob,""",
Widili ~d b'~d<h of th, Ri'~,i", p.., ~" '''om" , I,,,,on who" 'P<>m~oJ
events will take place, as well as it being a prime location for it to be an educational
"',"0" ']~"oum fu, om yo"", ,,,,I, 1bo wh'k "'" h~ b""m, tire ""Wn,.
'Oi,~ h'~c( ,~" nomy pri'm, "g""",,,,,,, "'d <h, Chy ""/1; Will ""~ nom,
''';'d ""~,~ "'" h th, bom, of <heo" Snow,"", ROllce ili,tif -hi"'d With
grant dollars, can serve as an Opel] classroom fOl" visitors and children at a fraction of
tire m,,,,,, onw building. Thi".d '"" rep_ finm oili~ Wri"", d",mwo.
provided by the Paries & Recreation Advisory COnunittee during its three years in
,. Sh"" Shtt i, imp""",, 'w, """",,, tobJ" ",d pmyg" ""d" wh_~ P""ibk
Thi, w'ld b, "'"""" f,"'" bill if "''''''''!', ""'" ~"py', fun, ~Vtt <h, .bl"
existence, the Committee believes that the City Council should begin thinking about
closing Indian River Drive and perhaps redirecting the traffic flow on a new road
that circumnavigates the park, rathel' than going directly tbn'ough it. A former
member of our Committee, now serving on another City board, expressed concerns
about safety near the Doat ramps to the Council on behalf of our Committee, The
Committee cominues to suggest that safety is an important responsibiliry of any
future parks development. The closing could be 24-hours a day or just during
events, but as only a suggesTion, the Committee reconmlends that Council have
furtheI discussion regarding this idea.
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8illlngui, -ChairpellsDn ami Lone A Representative, for Committee Members:
Unfilled ~ Zone B F{ebresentative Jessica Keaton - Regular at-Large Member
Jeanne J,essup - Zone C Representafive Michele Merlin - Alternate Member
Jayne Sarczyk - Zone D Representative City Liaison / Parks Superintendent - 8hris Mc8arthy
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HOM~ Of l'tUCAN ISlAt<m
CITY OF SEBASTIAN
AGENDA TRANSMITTAL
Subject: Projected Operational
Expenditures for Friendship Park Tennis
Courts
Approved for Submittal by: Acting City
Manager
Agenda No. 05.0Q.3
Department Origin: CGv-.:;r'\-' I=D\~ 1tiLP--'-i ""
Purchasing/Contracting:
Finance Director:
City Attorney:
City Clerk:
(--)
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Date Submitted: April 19, 2005
For Agenda of: April 27, 2005
'Exhibits: Report on Projected Expenditures and Fee Schedule from City of Pembroke
Pines Pembroke Lakes Tennis Center
EXPENDITURE REQUIRED: AMOUNT BUDGETED: N/A
None
APPROPRIATION
REQUIRED: None
SUMMARY
Council instructed staff at their April 13, 2005 meeting to compile an estimate on expenditures to
operate the Friendship Park Tennis Courts. This report should help Council to make
recommendations concerning what fees to charge to use the new courts at Friendship Park Staff
also contacted the City of Pembroke Pines, Fl. to receive additional information concerning fees
charged and operational costs at their Pembroke Lakes Tennis Center. This Tennis Center has 9
Plexi-Cushion Courts and 5 Clay Courts.
RECOMMENDED ACTION
Consider information in report and make recommendation on fees charged to use Friendship Park
Tennis Courts.
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PROJECTED EXPENDITURES FOR FRIENDSHIP PARK TENNIS COURTS
PERSONNEL
REOCURRING COST PLUS 3% ANNUALLY
Attendants - $7.35 x 11 hrs/day = $80.85 x 7 = $565.95 x 52 = $29,429.40
Main!. Worker 1- $18.88 x 2 hrs/day = $37.76 x 7 = $264.32 x 52 = $13,744.64
MAINTENANCE
REOCURRING ANNUALLY
$3,000.00 Per year per court. This includes Har Tru surface material,
Calcium Chloride and miscellaneous other materials
ELECTRIC
REOCCURRING ANNUALLY PLUS INCREASES
$140.00 X 12 Months
WATER AND SEWER
REOCURRING ANNUALLY
$60.00 x 12 Months
COMPUTER
REPLACE EVERY 3 TO 5 YEARS
PHONE
REOCURRING ANNUALLY
Phone / Answering Machine, phone line hook up and $41.00 per month
$43,174.04
$12,000
$1,680.00
$720.00
$1,525
$648.24
SMALL TOOLS -ALREADY PURCHASED REPLACE EVERY 3 TO 5 YRS. $1,475.63
4 Scrusher shoe cleaners, 2 Aussie Clean Sill weeps, 2 Line brooms,
2 Scarifier lutes, 2 tow drag brooms and 1 Line scrubber
TOTAL EXPENDITURES FOR FIRST YEAR
FUTURE ADDITIONAL EXPENDITURES NEXT BUDGET
Tow Roller - $3,000.00, Wind Screens $1,200.00 and Drop Spreader $600.00
ADDITIONAL EXPENDITURES 3 TO 4 YEARS DOWN THE ROAD
Laser level & resurface courts - $: 3,000,00 per court
New nets $150.00 per court
AVERAGE ANNUAL OPERATING COST
GD
$61,222.91
$4,800.00
$12,600.00
$64,489.26
CITY OF PEMBROKE PINES - PEMBROKE LAKES TENNIS CENTER FEES & MEMBE RSHIP
THIS FACILITY HAS 9 PLEXI CUSHION COURTS AND 5 CLAY COURTS
MEMBERSHIP FEES
RESIDENT
NON RESIDENT
Family Membership includes 2 dependents $280.00 $375.00
Additional dependents 17 & younger 525.00 $45.00
Individual Memberships $125.00 $190.00
Junior Membership 17 & younger $75.00 $100.00
Senior Citizen Individual 60 & older $95.00 $140.00
Senior Citizen Husband & Wife 60 & older $125.00 $190.00
ALL OF THESE FEES ARE BEING INCREASED $10.00 AS OF 10/01/05
THEY CURRENTLY HAVE WELL OVER 200 MEMBERSHIPS
ALL MEMBERS AND GUEST PAY AN EXTRA $1.00 TO USE CLAY COURTS
GUEST FEES
Adult Guest Fees
Junior Guest Fee
Light Fees
54.00/day $5.00/day
$2.00/day $3.00/day
$4.00 per hour/ per court
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CITY 01
SEBASTII\N
~
HOME OF PELICAN ISlAND
1225 MAIN STREET . SEBASTIAN, FLORIDA 32958
TELEPHONE (772) 589-5330 . FAX (772) 589-5570
REVENUES PROJECTIONS FOR THE FRIENDSHIP PARK TENNIS COURTS.
PROJECTIONS ARE BASED ON $2 RESIDENT AND $4 NON RESIDENT RATES
AND 8AM TO 1230PM & 130 TO 9PM HOURS OF OPERATION WITH ALL
COURTS FILLED WE PROJECTED 70% RESIDENTS AND 30% NON-RESIDENTS
PLAYING WITH PLAY LIMITED TO 1.5 HOURS PER SESSION. MONTHLY PLAY
WAS PROJECTED AS FOLLOWS 15 DAYS OF RESIDENT ~INGLES, 5 DAYS OF
RESIDENT DOUBLES, 6 DAYS OF NON RESIDENT SINGLES AND 5 DAYS OF
NON RESIDENT DOUBLES.
Resident Singles - 8 (2 per court) x 8 Sessions = 64 x $2 = $128 x 15 days = $1,920
Resident Doubles - 16 (4 per court) x 8 Sessions = 128 x $2 = $256 x 5 days = $1,280
Non Res. Singles - 8 (2 per court) x 8 Sessions = 64 x $4 = $256 x 6 days = $1,536
Non Res Doubles - 16 (4 per court) x 8 Sessions = 128 x $4 = $512 x 5 days = $2,560
WITH THESE PROJECTIONS, THE BEST CASE SCENARIO FOR MONTHLY
REVENUES = $7,296.00
$7,296 x 12 MONTHS = $87,552.00
INCLEMENT WEATHER, COURTS NOT FILLED FOR ALL SESSIONS AND
JUNIORS PLAYING AT THE $1 RATE WILL AFFECT TOTAL NUMBERS
TAKING ALL FACTORS INTO CONSIDERATION, I THINK $6,000.00 PER
MONTH WOULD BE AN ACCURATE PROJECTION.
$6,'000.00 PER MONTH x 12 MONTHS = $72,000.00 PER YEAR.
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HOME 0: PELICAN ISLAND
CITY OF SEBASTIAN
AGENDA TRANSMITrAL
Subject: Insurance reimbursement request Agenda No. 05. I 00
for vehicle accident occurred April 20, 2004
Approved for Submittal by: Interim City
Manag
Department Origin: Finance Department
Finance Director: ~. :1,.-....-
Purchasing/Contr~ting: f'
City Attorney: iJ
',/ '
City Clerk: /) (L~
_/
Date Submitted: April 18, 2005
For Agenda of: April 27, 2005
Exhibits: Florida League of Cities reimbursement request
Insurance valuation report
Rental car invoice
EXPENDITURE
REQUIRED:
$5,868.96
AMOUNT
BUDGETED:
$100,000
APPROPRIATION
REQUIRED: $0
FUNDING SOURCE:
N/A
SUMMARY
On April 20, 2004, an auto accident was caused by one of our City's employees. The case has now been
concluded and settled by the City's insurance carner, Florida League of Cities. The total loss claim flom the
claimant is S5,868.96, which is the responsibility of the City due to a $25,000 property casualty insurance
deductihle. Because the expenditure required exceeds $5,000 (per policy) Staff is submitting and
recommending that City Council authorize Staff to proceed with this reimbursement. There is no appropriation
required.
RECOMMENDED ACTION
Move to approve the reimbursement request from the City's Insurance Carner, Florida League of
Cities in the amount of $5,868.96, as settlement on an auto insurance accident claim deductible
amount.
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0 Administrationl
Marketing
0 Risk Control
0 Underwriting
Property & Casualty
Health
Post Office Box 530065
Oriandc FL 32853-0065
800-445-6248
407 -425-9142
Suncorn 344-0725
Fax 407-425-9378
0 Health Ciaims
Post Office Box 538140
Oriando. FL 32853-8140
800-756-3042
407 -245-0725
Suncom 344-0725
Fax 407-425-9378
Wi Workers'
Compensation Claims
Post Office Box 538135
Oriando. FL 32853-8135
800-756-3042
407-245-0725-
Suncom 344-0725
Fax 407-425-9378
j
~~ Property &. Liability
Claims
Pos' Office Box 538135
Oriando. FL 32853-8135
800-758-3042
407-245-0725
Suncom 344-0725
Fax 407-425-9378
,.,-.-..----"'.
(2)
FLOliUDA LEAGUE OF CrrHES) INc,
Jll'UB!.IC RISE SERVICES
April 6, 2005
SHAI L FRANCIS
CITY OF SEBASTLAN
1225 M_AIN STREET
SEBASTLA...:."J, FL 32958
RE: OUR FILE NUMBER:
DATE OF LOSS:
CLAIMANT:
MEMBER NUMBER:
V A2004051365-999
4/2012004
GLEN & STACEY SlPiDAM
0539
Dear Member:
We have now concluded settlement of the above-mentioned loss. We are taking
tlus opportunity to request reimbursement.
Your agreement witb the Florida Municipal Insurance Trust has a
deductible of $25,000.00. Our request is for $5,868.96. This is based
Upon a settlement of $5.868.96.
Please make your check payable to the Florida Municipal Insurance Tmst and
111ail to P. O. Box 538135l Orlando: Florida 32853-8135, }\.ttention Liability
Claims.
We have enclosed our supporting documents. Should you have any questions,
please feel free to contact us at (800) 756-3042.
Respectfully yours,
" .
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_f../_r\.-,"....,/""':"-<";?(
(-c;VL.-;~v~'-<-.4 L__, /.t?f!:p1....-.~)
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David Cominsk:y
Director of Liability/Property Claims
Enclosures
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Q)
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Enterpri: ;:.1
rent-a-car
5d~0-A-
Rental Agree .It
r:.I:I~!!I'l.'.'A=:meJlI~-I!iJ".i-'lllj!I~I;(e)t'~lfJr~"l!!lel~
I Color Licens6 No. Claim #!Policv #/P.C. #
I BLACK W39H~S VA20D4051365809
I Model Unit :# Insured
04 TBlL 8V40',7
0704086 - 41 A6
r:f1..I~leJlIJ:lf:"1
pescription
Rate
Amount i
539.80
319.80
40.4q
4.:.161
7.881
!
948.96
=
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=
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Fed ;ax lD :#
~IMPJ3R:r~NT9NEeRMAl'jQN-~-~ - - . - --~~-'
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=
AMOUNT DUE. . . .. . . . . . . . .. ..
Paid by:
FLORIDA LEAGUE OF CITIES
A TTN: HAMRICK -CAROLE-
P.O. BOX 538135
ORLANDO FL 32853-0065
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13256 US HIGHWAY 1
SEBASTIAN FL 32958-3750
Bill To:
ODOO"1) .000(121 oooo~ ,. ~\A6K~~~SC
FLORIDA LEAGUE OF CITIES
ATTN: HAMRICK-CAROLE-
P.O. BOX 538135
ORLANDO FL 32853-0065
:~:t~I':.'.I~I:l.):~I'Jr~..r.llll
Date Out
4/23/0L
Renter
GLEr~N SUYDAI\.'I
Date In
':;/12/04
Type of Loss
C~AIMANT
Repaii Shop I
TOTt:.L LDSS**I
I
20 DAYS (ll
20 JAYS OW @j
SC RECa2
SALE S T AX%
26.99
15.99
R,....., 7.0C
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Additional Driver
I Name
SUYDAM" STACY"
Date of Loss
Type of Car
CHEVY G-20
Please Return This Portion with Remittance
Remit to:
ENTERPRISE RENT -A-CAR
ATTN: ACCTS RECEIVABLE
2150 N. ST. RD. 7
LAUDERDALE LAKES FL 33313-7055
O!;'/n,,;
U/UoJ
VcF RECV
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IBilling inquiries Cal!
i772-5BS<-005B
IBilling Information
iTOT,4L CHARGES
59-1664426
Thank You For Choosing ::nterprise
DID YOU KNOW W~ SSLL CARS??
CALL (954) 486-4370
Customer# Rental Agreement Amount GPBR
K40430 D704086 948.96 41A6
948.96
04/28/2004 02:10
177222t:.......d55
PROPERTY DAMAGE H~PR
PAGE 08
FROM : RICH ROTHlED-::R
FAX NO.
17728791416
Apr, 29 2004 05:35AM P2
Date: 4/2812004
Claim: Y A200405136S-809
Polioy:
Customer: GLEN STACY SUYDAM
LOB. Date: 4120/2004
Deductible: Waived
Poyer Code:
Prel iminary V.(11untion Report
fLORlDAL LEAGUE OF CITIES
, ORLANDO FL
VcluationlD: 4040086
Type ofT"".s: C
Cla"Bificalion: Total Lo~s
As""",o:: RICHARD ROTHLEDER
Assessor 10: 813D
Profile: MitchcU Standard
State: FL
VehiCle: 1993 CheVTOletChevyV"" 020 Van 125" WE 5,7L,lnj 8 Cyl
V)!\!: JGBEG2SY..5PF307070 TyPe: Ttuok
Mileage: ltlL867 License: REMOVED FL
Condition: Fair Color: BLACK
NAD.A.(C),
OLDER VEHICLE VALUES
G2S 020 V AN \;HbVY VAN
Base Value
Mileage Adjustment
N AD A(C),
OLDER VEflICLEVALUES
G2S G20 VAN CEEVi' VAN
BlISe VaJue
Mileage Adjus1lnont
$3,000
5150
$4,600
$150
Total Retail Value $4,750 Total Trade In Value $3,150
Mitcbell Internatfonal Corporation wammtt: the.t till::; vaiuation is aiJ a.ocurate representatjo:n of the N.A.D..A..{c}
value guide,
AVERAGE BOOK V ALtrE (TlIl<3ble)
Taxable A<ljustment;
$3.950.00
T:I!'.abk Acljustments Toful
$0.00
Pre- Ta:< Subtotal
1m.: 7.00%
$3,950,00
$276.50
Pozt- Tax Subtot=.l
$4,226.50
Non-Taxable Adjustment;
Prior Damage
CONVERSION PACKAGE
BETTERMENT CONSIDERA TlON ON CONVERSION
PKG.
<$550.00>
$1,777.00
<$533,00>
NET TOTAL
NOU-')'2Xabie Adjustments Total
$694.00
$4,920.50
Adjustmettt &planations:
Prior Damage: PRIOR DAMAGE TO RH RUNNING BOARD, lUl1l4 A-"ID JUJ: REAR SIDE DOOR
@
TOT AllOSS
COp)Tight(c) 1994-2003, Mitchell International. All RighlsReserved.
1
04/28/2004 02:10
177222L__d55
PROPERTV DAMAGE ~~PR
PAGE 09
FROM : RICH RDTHL..EDER
FAX NO. 17728791416
Rpr. 29 2004 ~5:36AM P3
Date: 412812004 4:14 PM Claim: V 1.2004051365-809
CONVERSION PACKAGE: ADD RETAIL V ALtm OF CONVbRSION PKG. AS OF 04-28-Q4
ADD FOR CONVERSION PKG. $]510.00
ADD FOR LADDER AND ROOF RACK $55.00
ADD FOR SPARE TlRE$30.0D
ADD FOR ALARM SYSTEM $65.00
ADD FOR RtThiNTNG BOARD PKO. $95.00
BETTERMENT CONSlDERATION ON CONVERSION PICG,; 30"/0 BETTERMENT TAKEN OFF
RETAIL VALUBOF
CONVERSION PACKAGE FOR WP.AR AND TSAR AND CONDmON.
Remarks;
VEH IS A TOTJI.L LOSS
VEH HAS TOWJNO CHARGES OF $ 85.00
AhTD STORAGE Or: $160.00 AS O,F (nl..28-2004
TOTAL CHARGES OF $245.00
STORAGE YARD:
FAST roWING
801 IifGH STRElIT
SEBASTl;IJ,;r FL
iiZ-38j:..1881
CONTACT: GARY
YARD WILL CHARGE A $35.00 ADMIN FEE J\.FT.ER 04-2g.2004
CllStomi:r: GL.EN .STACY SUYDAM
Imp",,! Points;
Jnspoetion Site: FAST TOWING
Left Fronl Comer, Left Rear Side, Left Side, Left Fronr Side
TOTAL LOSS
Copyright (e) 199<;-2003, Mitchell IntomationaLAlJ Rights Reserveti
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HOME OF PELICAN ISLAND
SEBASTIAN CITY COUNCIL
SPECIAL MEETING
City Manager Selection Process
MINUTES
TUESDAY, APRIL 19, 2005 - 6:00 PM
CITY COUNCIL CHAMBERS
1225 MAIN STREET, SEBASTIAN, FLORIDA
1. Mayor McCollum called the Special Meeting to order at 6:00 p.m.
2. The Pledge of Allegiance was recited.
3. ROLL CALL
City Council Present:
Mayor Nathan McCollum
Vice-Mayor Brian Burkeen
Council Member Andrea Coy
Council Member Lisanne Monier
Council Member Sal Neglia
Staff Present:
Interim City Manager, Jim Davis
City Clerk, Sally Maio
Human Resources Director, Jim Sexton
Systems Analyst, Barbara Brooke
4. SPECIAL MEETING ITEMS
A. Rank Candidates
Mayor McCollum complimented staff and all candidates. He asked Council to
rank the candidates individually and if there is a clear majority he will ask for a
motion on number one, and then number two and so on. It was the consensus of
Council to rank the top three.
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Special City Council Meeting
Apri11g,2005
Page Two
/-",
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Number One Choice:
Mayor McCollum - Rex Tayior
Mr. Burkeen - Thomas Malena
Ms. Coy - Thomas Malena
Mr. Neglia - Thomas Malena
Ms. Monier - AI Minner
On MOTION by Ms. Coy and SECOND by Mr. Neglia, Mr. Malena was selected
as the top choice on a roll call vote of 5-0.
Number Two Choice:
Mr. Burkeen - AI Minner
Ms. Coy - AI Minner
Mr. Neglia - Rex Taylor
Ms. Monier - AI Minner
Mayor McCollum - Rex Taylor
On MOTION by Mr. Burkeen and SECOND by Ms. Coy, Mr. Minner was selected
as the second choice on a roll call vote of 5-0.
Number Three Choice:
Ms. Coy - Rex Taylor
Mr. Neglia - Rex Taylor
Ms. Monier - No 3"' Choice
Mayor McCollum - Rex Taylor
Mr. Burkeen - Rex Taylor
On MOTION by Mr. Neglia and SECOND by Mr. Burkeen, Mr. Taylor was
selected as the second choice on a roll call vote of 4-1 (Monier - nay)
B. Provide Direction Reqardinq Contract Offers. Terms & Conditions
After some discussion of providing a car allowance vs. car, City Council decided
to offer a $300 per month car allowance.
The Human Resources Director reported that ten percent over the highest paid
department head would be $92,422; fifteen percent would be $96,622; and
twenty percent would be $100,822. He said Mr. Moore was receiving $97,765
annually when he left.
2
Special City Council Meeting
April 19, 2005
Page Three
Mayor McCollum suggested $93,000 with a five percent increase after six
months and then the normal annual increase. Mr. Burkeen suggested $92,422,
then five percent after six month review. Ms. Coy suggested $90,000 and then
see what the candidates' response is. Mr. Neglia said he would like the City
Manager to come in and show the City what he can do; agreed with $90,000 and
then a five percent increase in six months if he works out. Ms. Monier agreed
with $92,422 and Mayor McCollum conceded to that amount. It was the
consensus of Council to offer $92,422 and a five percent increase with a
satisfactory performance evaluation at six months.
The Human Resources Director was requested to make these offers to Mr.
Malena and hear back from him as a starting point.
The Human Resources Director said Mr. Malena may want to bring his family to
Sebastian to be sure he wants to move them here, and will probably need at
least 72 hours to make his decision.
Mr. Neglia said Mr. Malena told him he was looking for a $5000 car allowance;
ICMA contribution at $10,000 per year; and transfer of his pension. Mr. Sexton
noted that Mr. Malena may have a counter proposal.
Mayor McCollum stated that if a counter offer is received, Council can be notified
and then he can call a special meeting. It was agreed to give Mr. Malena until
Monday at 4:30 p.m.
After some discussion, it was the consensus of Council, beyond the current
proposed city manager contract, to offer 50% of moving expenses; require City
residency, however, allow him to find temporary housing outside the City for a
reasonable period of time if necessary; to have him start May 30 or June 6, 2005;
to keep vacation accrual the same as for all other employees beginning at 3.077
hours bi-weekly; and direct the Human Resources Director to make the same
offer to the second and third candidates other than relocation expenses, which
would then become negotiable, if it became necessary.
5. Being no further business, Mayor McCollum adjourned the Special Meeting at
6:48 p.m.
Approved at the Regular City Council Meeting.
Nathan B. McCollum, Mayor
ATTEST:
Sally A. Maio, MMC, City Clerk
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HOME OF PELICAN ISLAND
SEBASTIAN CITY COUNCIL
SPECIAL MEETING
MINUTES
MONDAY, APRIL 25, 2005 - 5:30 PM
CITY COUNCIL CHAMBERS
1225 MAIN STREET, SEBASTIAN, FLORIDA
1. Mayor McCollum called the Special Meeting to order at 5:30 p.m.
2. The Pledge of Allegiance was recited.
3. ROLL CALL
Citv Council Present:
Mayor Nathan McCollum
Vice-Mayor Brian Burkeen
Council Member Andrea Coy
Council Member Lisanne Monier
Council Member Sal Neglia
Staff Present:
Interim City Manager, Jim Davis
City Clerk, Sally Maio
City Attorney, Rich Stringer
Deputy City Clerk, Jeanette Williams
Human Resources Director, Jim Sexton
Building Director, Wayne Eseltine
Stormwater Engineer, Ken Jones
Airport Director, Jason Milewski
Systems Analyst, Barbara Brooke
4. CITY MANAGER CONTRACT DISCUSSION & ACTION
Mayor McCollum reported that Mr. Minner has verbally accepted the City's
offer; and commended everyone involved in the process.
Mayor McCollum recommended the motion to include the continuation of
the Chief's pay until June 3rd
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Special City Council Meeting
April 25, 2005
Page Two
On MOTION by Ms. Monier, and SECOND by Mr. Neglia, Mr. AI Minner's
contract and the extension of the Chief's pay through June 3rd was
approved with a roll call vote of 5-0.
Mayor McCollum read a letter commending the Human Resources
Director and his staff for the professional selection process (see attached).
City Council members met at the front table to witness the signing of three
original contracts.
5. Being no further business, Mayor McCollum adjourned the Special
Meeting at 5:40 p.m.
Approved at the May 11, 2005 Regular City Council Meeting.
Nathan B. McCollum, Mayor
ATTEST:
Sally A. Maio, MMC, City Clerk
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HOME OF PELICAN ISLAND
SEBASTIAN CITY COUNCIL
MINUTES
REGULAR MEETING
WEDNESDAY, APRIL 27, 2005 - 7:00 P.M.
CITY COUNCIL CHAMBERS
1225 MAIN STREET, SEBASTIAN, FLORIDA
1. The Mayor called the regular meeting to order at 7:00 p.m.
2. Council Member Monier led the Pledge of Allegiance.
3. A moment of silence was held.
4. ROLL CALL
City Council Present:
Mayor Nathan McCollum
Vice-Mayor Brian Burkeen
Council Member Andrea Coy
Council Member Lisanne Monier
Council Member Sal Neglia
Staff Present:
Interim City Manager, Jim Davis
City Attorney, Rich Stringer
City Clerk, Sally Maio
Deputy City Clerk, Jeanette Williams
MIS Technician, Barbara Brooke
Airport Director, Jason Milewski
Finance Director, Shai Francis
Golf Course Director, Greg Gardner
Growth Management Director, Tracy Hass
Growth Management Manager, Jan King
Public Works Director, Terry Hill
Parks Superintendent, Chris McCarthy
Police Lieutenant, Michelle Morris
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Regular City Council Meeting
April 27, 2005
Page Two
5. AGENDA MODIFICATIONS (ADDITIONS AND/OR DELETIONS)
Items not on the written agenda may be added only upon a unanimous vote of City
Council members (R-04-26)
None.
6. PROCLAMATIONS. ANNOUNCEMENTS. PRESENTATIONS
05.049
A.
Presentation of Plaque to Former Council Member Joe Barczvk
05.049
B.
Presentation of Plaque to Former Council Member Rav Coniqlio
Mayor McCollum presented plaques to former Council members Joe Barczyk
and Ray Coniglio for their years of service to the City of Sebastian. Each
member addressed City Council and thanked Council and staff.
05.013
C.
Certificate of Appreciation to Ed Seelev for Planninq & Zoninq
Commission Service
Mayor McCollum presented Mr. Seeley with a certificate of appreciation.
05.096
1
D.
Nurse Week 2005 Proclamation. Mav 6-12.2005
Mayor McCollum presented Inez Fielding, Phyllis Burke and Susan Lee with the
Nurses' Week proclamation.
05.096
3
E.
National Visitinq Nurse Association Week Proclamation. Mav 8-14,2005
Mayor McCollum presented Linda Votapka with the VNA proclamation.
05.097
F.
Indian River County School District Rezoninq - Requested bv Vice Mavor
Burkeen (no backup)
Mr. Burkeen stated he placed this item on the agenda after attending a meeting
relative to a proposal to move 200 Sebastian students to Gifford Middle School.
He said he contacted the School Superintendent, who scheduled a meeting for
him with Sue Curtis and Fran Adams. He said as far as he was concerned this
is a City issue as long as the concerned people are residents of Sebastian. He
said the School Board has not yet voted on this issue, noted that Dr. Adams
asked him if there are any alternatives to offer, and expressed concern that most
School Board members have not responded to his e-mails.
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Regular City Council Meeting
April 27, 2005
Page Three
The following Sebastian residents expressed their concern for proposed
redistricting:
Maureen Crump; Eileen Pollacek; Beth Loomis;
Ann Reuter, IRC School Board Member, spoke and invited people to contact her.
Damien Gilliams said people should not be addressing the audience.
Tape I, Side II, 8:00 pm
Public input continued with:
Christopher Nunn; Terry Weber; Diana and Alex DiGiacomo; Michelle
Williamson; Richard Henf, Jerry Oldsmeyer, Constance Kenney, Taffy Abt,
Jennifer Leary, Francis Socci, Elaine Nunn, Jim Zell,
Tom Ballonia, Sue Adams, Robin Reiff, Lisanne Burns, Robert Pliska; Santa
Magaden, Lisa Hess, and Beth Lieberman.
Mr. Burkeen said he hopes these people bring these concerns to the School
Board. He said this needs to be taken to Tallahassee for changes on a state
level and as a parent he is here for these members of the community.
Mr. Burkeen asked for a strong letter of support or resolution.
In response to Ms. Coy, the City Attorney said once a resolution of support is
adopted by Council there would be no violation of sunshine law if two Council
members discussed this issue since it is not a city issue.
Mr. Burkeen said he had heard only from Ann Reuter after e-mailing all of the
School Board members.
Mayor McCollum said he was against a resolution because it would be delayed
until May 11th and instead recommended a strong letter of support. He said the
Indian River County School District is completely independent, but does have a
public input time on their agenda, noting their next meeting is May 10th
On MOTION by Mr. Burkeen and SECOND by Mr. Neglia, Council approved
drafting a letter of support from the Mayor to send to each School Board member
and then draft a resolution of support for the May 11 th agenda on a roll call vote
of 5-0.
Mayor McCollum called recess at 8:38 p.m. and reconvened the meeting at 8:47
p.m. and all members were present.
7.
CONSENT AGENDA
5-17 A.
Approval of Minutes - 4/13/05 Regular Meeting
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Regular City Council Meeting
April 27, 2005
Page Four
05.038
19-67
05.098
69-72
05.101
73-74
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B.
Resolution No. R-05-14 Adopting an Amended Fiscal Year 2004/2005
Budget (Finance Transmittal 4/18/05, R-05-01, Memo, Reports, Schedules,
Statement)
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA
ADOPTING AN AMENDED BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1,
2004 AND ENDING SEPTEMBER 30, 2005 AS PROVIDED FOR IN EXHIBIT "A"; PROVIDING
FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE.
C.
Resolution No. R-05-15 Supporting Review of Sales Tax Exemptions (City Clerk
Transmittal 4/20/05, R-05-15)
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA,
SUPPORTING AMENDMENTS TO THE FLORIDA CONSTITUTION REQUIRING THE PERIODIC
REVIEW AND APPROVAL OF ALL SALES TAX EXEMPTIONS AND EXCLUSIONS IN THE
STATE OF FLORIDA; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE
DATE.
D.
Authorize Contract Award to Collins & Associates of Texas, Inc. to Replace
Damaged Roofs and Other Related Work at Various City Facilities in the
Amount of $50,493.00 and Authorize Staff to Execute Same (Public Works
Transmittal 4/19/05, Bid Tab)
Mr. Neglia removed item C, and McCollum item B.
On MOTION by Monier, and SECOND by Mr. Burkeen, items A and D were approved on a
roll call vote of 5-0.
Item B
Mayor McCollum questioned if the City could afford to give up a road officer to the MACE
Unit. The Chief said all road vacancies are filled and the illegal drug problem needs to be
addressed in Sebastian and he is recommending assigning one officer to the MACE Unit,
a program that lasts one or two years. He said the City will slip on their list of priorities if
they don't participate; that the unit is supported by a grant, and the County is in a position
to lose funding if it does not receive multi-agency participation.
Mr. Burkeen has seen MACE unit benefits and supported the MACE unit appointment.
Mayor McCollum said he cannot support this budget amendment if we need further road
patrols in the next fiscal budget. Chief Davis said if we pull out of MACE we can put one
officer on the drug problem in Sebastian.
Mr. Burkeen explained how the MACE unit works and said it is imperative that Sebastian
participate.
4
Regular City Council Meeting
April 27, 2005
Page Five
Chief Davis said there is no change in the budget but it is simply a reassignment.
On MOTION by Mayor McCollum and SECOND by Ms. Monier, Resolution No.
R-05-14 was adopted on a roll call vote of 4-1 (McCollum - nay)
Item C
Mr. Neglia questioned if the resolution exempts services that will be taxed at a later date.
The City Attorney stated that he could not comment without reviewing the text for the
amendments.
On MOTION by Mr. Neglia, and SECOND by Mr. Burkeen, Resolution No. R-05-15 was
tabled for clarification on a voice vote of 5-0.
8. COMMITTEE REPORTS/RECOMMENDATIONS
05.085
A.
Citizen Budqet Review Advisorv Board
I. Mayor McCollum to Name John Oakes as His Appointee (no backup)
On MOTION by Mayor McCollum and SECOND by Ms. Monier, confirmation of Mayor
McCollum's appointee John Oakes was approved on a voice vote 5-0.
05.070
75-84
B.
Code Enforcement Board
I. Interview, Unless Waived and Appoint Alternate Member Position
(City Clerk Transmittal 4/13/05, Code, Applications, List, Ad)
Mr. Neglia nominated Mr. Tetro, who was automatically appointed by virtue of no other
nominations.
05.080
C.
Community Redevelopment Advisorv Committee
i. Council Member Monier to Name Ed Seeley as Her Appointee (no
backup)
il. Sebastian River Area Chamber of Commerce Appointed Ray Coniglio as
Representative (no baCkup)
On MOTION by Mr. Neglia, and SECOND by Ms. Coy, Ms. Monier's appointee Ed
Seeley and the Chambers' designee Ray Coniglio were confirmed on a voice vote 5-0.
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Regular City Council Meeting
April 27, 2005
Page Six
9. PUBLIC HEARING
05.018
85-87
A.
Second Readino Ordinance No. 0-05-12 - Sale of Alcohol within
Proximity of Schools and Churches (City Attorney Transmittal 4/15/05,
0-05-12)
AN ORDINANCE OF THE CITY OF SEBASTIAN, FLORIDA, AMENDING CITY CODE
SECTION 10-1 CONCERNING SALE OF ALCOHOL WITHIN PROXIMITY OF SCHOOLS AND
CHURCHES; PROVIDING FOR CONFLICTS, SEVERABILITY AND EFFECTIVE DATE.
(Press Journal 4/13/05)
The City Attorney read the title, explained the amendment and the Mayor opened the
public hearing at 9:10 p.m.
Kenny Lee, agreed with the language.
Tape /I, Side I, 9:10 pm
Ron Thomas, Main Street, said this ordinance accomplishes the concerns of the
churches as well as the commercial development of the CRA and the rest of Sebastian.
Mayor McCollum closed the public hearing at 9:15 p.m.
Ms. Monier said when she rnoved to Sebastian the US 1 area was in a shambles, and it
is now improved thanks to people who did this without the help of the City. She noted
that the CRA had unanimously approved the original ordinance language. She said Mr.
Thomas told her son if this had not been done for one man he would have fully
supported the ordinance the way it was originally presented.
Mayor McCollum said Council does not always agree with its committees.
On MOTION by Mr. Neglia, and SECOND by Ms. Coy, Ordinance No. 0-05-12 was
adopted on a roll call vote of 4-1 (Monier - nay).
05.099
89-101
B.
First Readino & First of Two Public Hearinos - Ordinance No. 0-05-13-
Creatinq Sebastian Boulevard Trianole Overlay District Requlations - Schedule
Second Public Hearino May 26, 2005 (GMD Transmittal
4/19/05,0-05-13. Map, Minutes)
AN ORDINANCE OF THE CITY OF SEBASTIAN, FLORIDA, AMENDING LAND DEVELOPMENT
CODE ARTICLE XXI TO CREATE DIVISION C, SEBASTIAN BOULEVARD TRIANGLE o VERLA Y
DISTRICT REGULA TlONS; PROVIDING FOR CONFLICTS. SEVERABILITY AND EFFECTIVE
DATE.
The City Attorney read the title and the Mayor opened the public hearing at 9:25 p.m.
The City Attorney explained the reasons for implementation of the overlay district which
began with the 512 charrette process. He said we cannot create a new zoning category
at this time because it cannot be adopted until the comprehensive plan is amended at a
later date; and that this has gone through CRA and Planning and Zoning review.
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Regular City Council Meeting
April 27, 2005
Page Seven
The Growth Management Director cited the vision of establishing a downtown area in
the triangle, cited the three zoning districts in the triangle, and explained the proposed
overlay provisions for a viable community atmosphere. He also advised that CRAC and
Planning and Zoning had reviewed and approved this language.
The City Attorney said the existing permitted and conditional uses had been presented
to Planning & Zoning Commission and they had recommended these changes that are
before Council. He then advised what had been changed from current uses.
Jim Weber, expressed his concern for being too restrictive in the triangle, noting that he
is a mechanical service business and would like to see that type of business continue.
He said this should not be primarily residential and office and questioned why the City
allowed the industrial to continue on the south side of CR 512.
Attorney Jonathan Ferguson, representing a property owner within the triangle,
addressed City Council and submitted a sheet denoting the proposed permitted and
deleted uses (see attached). He said the use of the land should not be restricted
because the City has already set out provisions to control the aesthetics of the district.
He asked Council to consider a mixed-use district when it is able to amend its
comprehensive plan. He asked that the commercial general changes be deleted from
this ordinance and leave them as is and rely on the performance standards currently in
place.
Chance Rearden, asked if anyone contacted property owners about these changes and
said there is limited area left for gas stations and vehicle services.
Damien Gilliams reminded this Council that it made promises about property rights.
Mayor McCollum closed the public hearing at 9:54 p.m.
The City Attorney said the City could impose a moratorium until it can amend its
comprehensive plan. He explained the amendment cycle begins when the Department
approves an amendment and the comprehensive plan update would count for one
amendment which the City will do in the coming year. He said the City cannot create a
new category without amending the comp plan. This happened on the riverfront so the
protective overlay was created for the riverfront.
The Growth Management Director reported that a proposal to establish a car wash on
the tip of the triangle was followed by a public outcry which precipitated the inclusion of
this area into the CRA.
Mayor McCollum asked about the logic of not allowing a drive-thru. The City Attorney
said drive-thrus were removed from the Riverfront Overlay District several years ago.
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Regular City Council Meeting
April 27, 2005
Page Eight
Discussion took place on accomplishing regulation through architectural requirements
rather than prohibiting uses and property rights. Several members of Council said
architectural limitations should be looked at and property owners invited to participate in
the process.
Tape II, Side II, 10:12 pm
Ms. Monier said the triangle was put into the CRA district to make it a more upscale area
and it has been discussed for years.
The Growth Management Director said he takes offense that they have not opened this
up to the public, and said what is being presented to Council is what Council, the
Community Redevelopment Agency and Planning and Zoning have recommended for a
very long time.
Mr. Burkeen asked that the Growth Management Director not be offended but said he
wants even new owners to have input into the process.
Mr. Neglia asked the property owners if they had a buyer for the property. Attorney
Susan Seigal representing the property owners briefly addressed Council but said she
could not disclose that information.
Ms. Coy said no one has argued over the PS or IN zoning and suggested that those
portions of the ordinance be approved and the CG taken out.
The City Attorney said Council could scratch the CG portion and approve the other
areas.
On MOTION by Mr. Neglia, and SECOND by Mr. Burkeen, the meeting was extended to
11 p.m. on a voice vote of 5-0.
On MOTION by Ms. Monier, and SECOND by Mr. Burkeen Ordinance 0-05-13 was
passed on first reading with the revision that all CG uses will be conditional until the
second public hearing on a roll call vote of 4-1 (Coy - nay)
10. INTRODUCTION OF NEW BUSINESS FROM THE PUBLIC
Item that has occurred or was discovered within the previous six months which is not
otherwise on the agenda - sign-up required -limit of five minutes each speaker
Tim Baum supported the City selling fuel at the airport. The Airport Director addressed
Council, advising that there are grants available for a city fuel facility.
Jim Weber, asked that the City adopt an ordinance requiring that the City purchase from
local businesses when possible, and that bids include at least one local vendor.
Chief Davis said the City is required to get at least three quotes and under a certain
amount the City can get verbal quotes.
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Regular City Council Meeting
April 27, 2005
Page Nine
05.093
103-105
05.100
107-111
05.102
113-118
05.103
Damien Gilliams read a transcript from a previous Council meeting, which included
statements from Terrence Moore and Paul Wagner relative to the construction of the
City Hall complex.
AI Paternoster, Sebastian, Sebastian Property Owners Association, thanked Mr.
Burkeen for bringing up the school issue and said he will bring the issue to his
association. He said he had been contacted by residents of Grace's Landing about
existing hurricane damage and said he contacted manager Carol Victory and property
owner Bethany Carpenter. He asked the City if it had an agency that can go over and
help the residents. He also said he had received complaints about the snowshoe house
and suggested fencing be placed around the house.
The meeting was adjourned at 11 p.m. and the following items are automatically carried
to the next regular meeting May 11, 2005.
11. OLD BUSINESS
A.
Staff Analysis of Operations and Fees for Tennis Courts at Friendship
Park - Revise Accordingly and Direct Staff to Bring Back Resolution for 5/11/05
Regular Meeting (Public Works TransrnittaI4/19/05, Report)
12. NEW BUSINESS
A.
Approve the Reimbursement Request from the City's Insurance Carrier,
Florida League of Cities in the Amount of $5,868.96 as Settlernent for an
Auto Insurance Accident (Finance Department 4/18/05, Request, Report,
Invoice)
B.
Consider Request from Castaway Marine Pro-Line to Use Riverview Park
East for Invitational Pro-Line Owners Tournament - Friday, May 27'h 3 - 9 p.m.
and Saturday, May 28th dawn to 10 p.m. (Parks Transmittal 4/20/05, Application,
Grebo Inc. Insurance Policy, $200 Permit Fee)
13.
14.
15.
16.
CITY ATTORNEY MATTERS
CITY MANAGER MATTERS
CITY CLERK MATTERS
CITY COUNCIL MATTERS
A. Mr. Neglia
B. Ms. Coy
C. Ms. Monier
D. Mr. Burkeen
E. Mayor McCollum
i. Appointment to Sustainable Treasure Coast Committee - Submit to Governor
(no backup)
Approved at the May 11, 2005 regular City Council meeting.
ATTEST:
Nathan B. McCollum, Mayor
Sally A. Maio, MMC - City Clerk
9
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SPECIAL CITY COUNCIL MEETING
MINUTES
STORMWATER IMPROVEMENT PLAN INCLUDING CANALS
MAY 4,2005 - 6:00 PM
COUNCIL CHAMBERS
1225 MAIN STREET, SEBASTIAN, FLORIDA
1. Mayor McCollum called the Special Meeting to order at 6:00 p.m.
2. The Pledge of Allegiance was recited.
2a. ROLL CALL
Citv Council Present:
Mayor Nathan McCollum
Vice-Mayor Brian Burkeen
Council Member Andrea Coy
Council Member Lisanne Monier
Council Member Sal Neglia
Staff Present:
Interim City Manager, Jim Davis
City Clerk, Sally Maio
Deputy City Clerk, Jeanette Williams
MIS Technician, Barbara Brooke
City Engineer, David Fisher
Stormwater Engineer, Ken Jones
Public Works Director, Terry Hill
Human Resources Director, Jim Sexton
Police Lieutenant, Bob Lockhart
On MOTION by Mayor McCollum, and SECOND by Ms. Monier, the addition of
an item regarding the appointment of a charter officer was approved on a voice
vote of 5-0.
The Mayor explained the City Attorney, Rich Stringer has had a personal
emergency and may not be here for several weeks, and the City Engineer
recommended postponing this meeting until the City had legal counsel in
attendance.
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Special City Council Meeting
May 4, 2005
Page Two
3. STORMWATER ISSUES
A. Presentation and Discussion of Collier Creek Canal/Seawall Issues
B. Final Determination of Scope for Stormwater Bond Revenues
Capital Improvements
On MOTION by Ms. Monier, and SECOND by Mayor McCollum the
postponement of this item was approved on a roll call vote of 3-2 (Coy, Neglia -
nay)
Mayor McCollum stated that people would be notified in the same normal manner
for the next meeting; and that it would be scheduled at least a month in advance.
He said it would be an injustice to everyone here tonight to answer the public's
questions without the City Attorney in attendance.
4. OTHER ITEMS (added bv Mavor McCollum)
A. Airport Sublease - Sebastian Aero and Sebastian Auto Inc. (Airport
Director Transmittal, Sublease Agreement, Articles of Incorporation)
This item had been moved to the 5:30 p.m. special meeting and acted
upon.
B. Mayor McCollum requested approval from Council for him, Chief Davis
and the City Clerk to attain the services of legal counsel if found
necessary.
The Mayor explained that it was not known how long the City Attorney's
emergency situation would be and the service of another attorney might
be needed.
On a MOTION by Mr. Neglia, and a SECOND by Ms. Coy the employment of an
attorney, if necessary, was approved on a voice vote of 5-0.
5. Being no further business, the Special meeting adjourned at 6:12 p.m.
Approved at the May 11 th, 2005 Regular City Council meeting.
ATTEST:
Nathan B. McCollum, Mayor
Sally A. Maio, MMC - City Clerk
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1I0ME or I'ELICAN ISLANIl
SPECIAL CITY COUNCIL MEETING
MINUTES
RIVERVIEW PARK REQUEST
MAY 4, 2005 - 5:30 PM
COUNCIL CHAMBERS
1225 MAIN STREET, SEBASTIAN, FLORIDA
1. Mayor McCollum called the Special Meeting to order at 5:30 p.m.
2. The Pledge of Allegiance was recited,
2a. ROLL CALL
City Council Present:
Mayor Nathan McCollum
Vice-Mayor Brian Burkeen
Council Member Andrea Coy
Council Member Lisanne Monier
Council Member Sal Neglia
Staff Present:
Interim City Manager, Jim Davis
City Clerk, Sally Maio
Deputy City Clerk, Jeanette Williams
MIS Technician, Barbara Brooke
Public Works Director, Terry Hill
Stormwater Engineer, Ken Jones
Human Resources Director, Jim Sexton
Police Lieutenant, Bob Lockhart
3. SPECIAL MEETING ITEM
05.102
A
Consider Request from Castaway Marine Pro-Line to Use
Riverview Park East for Invitational Pro-Line Owners Tournament
- Friday, May 27th 3 - 9 p.m. and Saturday, May 28th dawn to 10
p.m. (Parks Transmittal 4/20/05, Application, Grebo Inc. Insurance
Policy, $200 Permit Fee - Pages 113-118 from April 27, 2005
Agenda Packet)
Robert Clark, Castaway Marine Pro-Line presented his request to Council.
Mr. Neglia recommended imposing a security deposit for these types of uses.
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Special City Council Meeting
May 4, 2005
Page Two
Ms. Coy said she would approve the request if Mr. Clark would remove the
display boats. Mayor McCollum asked him if he would also remove his request to
display Pro-Line banners. It was noted that banners would require a separate
request.
On MOTION by Ms. Monier, and SECOND by Mr. Neglia, the request to use
Riverview Park was approved without the display of any boats with a roll call
vote. (5-0)
On MOTION by Mayor McCollum, and SECOND by Ms. Coy, the airport sub-
lease item scheduled for the 6:00 special meeting was added to this meeting with
a roll call vote. (5-0)
3a. OTHER ITEMS (added bv Mavor McCollum)
05.102
A.
Airport Sublease - Sebastian Aero and Sebastian Auto Inc. (Airport
Director Transmittal, Sublease Agreement, Articles of
Incorporation)
The Mayor explained that his signature is needed as a formality. Mr. Neglia
asked if this should be a separate lease. The Public Works Director explained
that the company is leasing an office as opposed to land.
On MOTION by Ms. Monier, and SECOND by Mr. Neglia the Sebastian Auto,
Inc. sublease was approved with a roll call vote. (5-0)
4. Being no further business, the Special City Council Meeting was
adjourned at 5:49 pm.
Approved at the May 11th Regular City Council meeting.
ATTEST:
Nathan B. McCollum, Mayor
Sally A. Maio, MMC - City Clerk
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HOMI OF PELICAN ISlAND
CITY OF SEBASTIAI\
AGEI\DA TRi,,"NSivIITTAL
Subject: Fiscal Year 2005-2006 Budget
Calendar
Agenda No. /)6 I / 0
Approved for Submittal by: Interim City
Manage
Department Origin: Finance
Finance Director: 1(;/1{ .'-' 'ff' ~
Purchasing/Contracting: /
City Attorney: ~
City Clerk: '11\,
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Date Submitted: May 9, 2005
For Agenda of: MaY11, 2005
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Exhibits:NI A
EXPENDITURE
REQUIRED: NfA
AMOUNT
BUDGETED: NfA
APPROPRIATION
REQUIRED: NfA
FUNDING
SOURCE(S): NfA
SUMMARY
During the course of each budget year, the City Council approves a budget calendar which
sets the dates when certain actions will be accomplished for purposes of complying with
reporting requirements as well as, complying with the timing of adoption of the budget in
conjunction with the other taxing authorities in the County.
Staff has developed a fiscal year 2005-2006 budget calendar for your review. There may be
changes depending on the County's meeting schedule, which has been known to change in
the past.
RECOMMENDED ACTION
Approve the fiscal year 2005-2006 budget calendar.
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DATE
4/15/2005
4/25/2005
4/29/2005
5/2/05 -5/11/05
5/12/05-5/13/05
5/11;05
6/2/2005
6/6/05-6/10/05
6/17/2005
7/7/2005
7/21/2005
7/27/2005
7/28/2005
7/29/2005
8/16/2005
9/6/05
9/7/2005
9/8/2005
9/14/2005
9/20/2005
9/22/2005
FISCAL YEAR 2005-2006 BUDGET CALENDAR
DAY
Friday
Monday
Friday
Monday-
Wednesday
Thursday-
Friday
Wednesday
Wednesday
Monday-
Friday
Friday
Thursday
Thursday
Wednesday
Thursday
Friday
Tuesday
Tuesday
Wednesday
Thursday
Wednesday
Tuesday
Thursday
EVENT
Interim City Manager's budget workshop with City Departments/Divisions
5-Year CIP Plan Workshop
Fiscal Year 2006 Proposed Budgets due to Finance for compilation
Finance Department compiles budget
Finance Director to meet with Departments/Divisions - go over programs,
preliminary budgets, goals, objectives, etc.
City Council approves budget calendar
Estimate of Property Value to be received from Property Appraiser
City Manager Fiscal Year 2006 proposed budget meetings with
Departments/Divisions
City Manager's Recommended Budget to be mailed to Budget Advisory
Committee members with supporting documentation
Budget Advisory Committee meeting
Budget Advisory Committee meeting
DR-420 Certification to Set Proposed Maximum Millage Rate
1ST Reading of School Board Budget @7:00p.m.
Fiscal Year 2005 Proposed Budget to City Council
Council Budget Workshop @6:00p.m.- Special Meeting
Final Adoption of County School Board Budget @7:00 p.m.
ST
County 1 Reading of County Budget @5:01 p.m.
1st Public Hearing of City Budget-Adopt Preliminary Millage Rate
@6:00p.m.-SpeciaIMeeting
Final Adoption of County Budget @5:01p.m.
Final Public Hearing of City Budget - Adopt Final Millage Rate and
Budget Resolution @6:00 p.m. - special Meeting
Forward Resolutions adopting final millage and budget to Property
Appraiser and Tax Collector
cmOf
HOM. ow PELICAN ISLAND
CITY OF SEBASTIAN
AGENDA TRANSMIrrAL
Subject: Waive competitive bid procedures
aud authorize purchase of street lights for
Indian River Drive damaged by the storms
Approved for Submittal by:
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. Exhibits: Written Estimates
EXPEJ\'DITURE
REQUIRED:
$8,570.15
AMOUNT
BUDGETED: $-0-
Agenda No.
Departmeut Origi~r) w.oi-i
D.epartme~t Head;'<<~~ ,,,"/fU
Fmance Dlrec~or: _ ~---.:--=-~
General servlces:~~
City Clerk: ____ .
City Attorney;
Date Submitted: 5-3-05
For Agenda of: 5-11-05
APPROPRIATION
REQUIRED: $428.50
FUNDING SOURCE:
90% FEMA
5'Yo State
5% City
Emer.Res.Fund
SUMMARY
As a result of Hurricane Jeanne and Frances several decorative streetlights were
completely damaged and were unable to be repaired. All repairs have been accomplished
and now we are must deal with the replacement and reinstallation of the lights, which
could not be repaired.
We did request written estimates from several companies all of which are over $5000.
Estimates are attached for your review.
Staff recommends that the City Council waive competitive bidding requirements, which
would delay the final phases of restoration and award the purchase of poles and fixtures
to Rexel Consolidated so that installation eill1 begin.
RECOMMENDED ACTION
Move to appropriate $428.50 from emergency reserve fund, waive the competitive
bidding procedures, and approve award for purchase of light poles illld fixtures from
Rexel Consolidated in the amount of$8,570.15.
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76~1 W.ELLIS RD.
W"ST ~ELBO\JRNE, FL 32904
PI'one (321) 723-6531
Fh'\ (321) 676-3559
REXEL CONSOLIDATED
ATE 04/11/05
* * * QUO TAT ION * * *
XP:LRES: 05/11/05
ID DATE: 04/11/05
PAGE
1 I
QUOTE: 05 - 007 9 91
WRITER: 22
QUO T E
FOR
ITY OF SEBASTIAN
TTN: JERRY C.
00 VETERAN PARKWAY
EBASTIAN FL
JOB NAME: STREET LIGHTING PARTS
ARCHITECT:
ENGINEER:
CUST-PO:
COMMENTS: ATTN: JERRY C,
32958
QUANTITY
------------DESCRIPTION ------------
PRICE P
5
HOLOPHANE GV15AHP24LB2NCU FIXTURES
COMPLETE FIXTURE WITH DOUBLE
FUSING 208-240V WITH LAMPS
HOLOPHANE W14F/17-CA/BK-DBB POLES
HOLOPHANE GV3C FIXTURE GLASS WITH
CLEAR FINIAL, TYPE III GLASS ONLY,
FREIGHT ALLOWED ON SINGLE ORDER;
SINGLE RELEASE ON ABOVE LISTED
QUANITIES,
TAX NOT INCLUDED" ~
THANK YOU, 1t / /~ .
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/( A'acRd
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503,98 E
5
10
677.27 E
266,39 E
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JUrED BY:
PRINTED: 04/11/05
~XSL CONSOLIDATED
521 ELLIS ROAD
o BOX 1688
~ST MELBOURNE FL
21-723-6531
EXTENSION
2,519,90
3,386,35
2,663.90
32902-1688
TOTAL QUOTE: 8,570,15
~II\.. APR
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L . ,:', \.'J2. .
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Hrf.,,'0~E:~~\n _"l_ SUf"'Isl"\inli'
Rez1
407-351-[1A~N;} 3~r2~!
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10..1
Quol<! To:
Stephen Prior
2714 Pershing Ave
Orlando, FL 32801;
Tel: .'1 (4071 859-5281 Fax: ~1 (4(7) 855-39'32
sprior@.holophane,.,om
~.., --I'- _
.:lIT! ~rn J'-"""Y""'-l., t::-.~Er.)>
HI/g)""" SUPpll' Melbourne
270', W. Nasa Blvd
Melbourne, FL
Tel: +(1)321-724-5880 Fax: +, (321)."\1; II!
4/20/2005 G 76 - %'??
Q6S8-69G-01
Granvilles and Poles for Sebastian 42005
P6SS":346
Granvil13s and Poles fo- Sebastian
Quote Oal.:
Quolo II:
QU.Ote NameJ~
Holop"."a Project #:
P'roJac:tNa:ne:
Cus10mer Projlll.ci #:
PI'O,;eet Looalio",
!lid Dale:
Sebastian. FL USA
Type
Qty
Descripticm
" G\l15AHP24LB3NCll F2: 5-67516
Gr41l\viIlli:. 150 Wf55'\t, High F're.ssL(fi SuI'JIUn'1, Mogu! B~~e, 240 V/J~t. J..e~f De$ign Hl)uc!l1g for 3. fM~b
tenor., alack: Fll~h, Aewffi;'l'\'&Liic! Type lII, No Hj:;)~ ami BGtld;) , Clear Ael'Yli~ j :l"\efl Flnl'!!.!. No'Trin:
~;nish, DCJub:e Fu-sin,9 (~f' 208 ti,...d 240 Volt. 'Mlh Sylvan]!;', ( LU151J{55') 15DHP Clear MtI;,lUI i3...st'J
Lam~
;; W14F:17-CNBK-DSe
W~,DSWORTH PO", alACK DIRECT BURI"'~_
10 GJV3C
gr\1lnville t:r'pe 3 91;:;00; optic wi ;:.IeMf fi!Ji~1
Lead Time: 7 weeks
Total:
--- ",,/ qt~i {fi ~~':._..:-~
..pi> '! r .,)-'<fOf..,
, -
Nore.
T~m15
Thls quote is valid for 3(\ calendsi days from date of qLJotf;i. Snlpmenllead timers be,gin tile aa\, after the orde-r is
released and are based or working days oniy Shipments ar.. FOB Shipping Point on ai.i order$, HQlop'lane :;hall
pay the freight on ord~rs of $2,000 or more (S600 for replacement ballast ~Jts) t(;l all pOintS H] the c~ont!r:en:a! Un[i€\J
States ~H'd Catl3d~L Upon reJeas(') of your order. poie's and non-5tanoard material cannot be ean~eliej. 01" returned
Terms are subject to revision.
COMi'UMElIlm Of" YOtlR
UUGHES
SALES H;;,:.^~rl.'"i>O:NTATI\lE
--d'. ''/.
__ ;<,80'" WA'U'l
.}/,I / ~
/e
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1 0\ 1
(')69(:I.69€-0',
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-
IIADeo
electrical services inc
QUAliTY DESIGN, INSTALLATION & Sf/NICE
C(JMMERCI/,l.IND'...ISTRIAL;o 5"'STEfAS ~';TATt C=RTJFICA110H #ECOOOJ98B
-
695 fi,A-LABAR RD. ~JW
?Al.M [M y, rL 32;'O::~2851
.....N..'Voi.f ,:::.rJco-eleClrk::C1I,com
Teiep,"'IOM {3211 763~610e
r;(J,.( P21) 76&7551
May 3, 2005
M,'. Linda !Gebens
City of Sebas:tirtl}
Pubhe Works
lOO Veteral1s \Vay
Sebastian, FL 32958
Re: HlltT1Cane Damaged HolQphane Roadway Lighting Rcplaceme.",'
vVe respectfuf1y ~iubn:-:t the following quote fer the hurricane dan1aged light poles:
5 - Holophnnc ~ Granl;"I'llk: S~.ries aiummum. direct bury pojes
5 -. Holophane, GranvFJe Series pole heads & globes
10 - Ilolophlllle, Gr'.lwllle Series glass giobcs
A lump sum COl't (FOB) propog~l is: Sll,OOO.OO frmght & taxes are included,
S2C:~ ;l/J._
Timothy A. Davis
President
CC: file
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art 01
HOME Of PELICAN ISlAND
CITY 0 F SEBASTIAN
AGENDA TRANSMITTAL
Subject: Repair of sidewalk and Main Street Boat
Ramp on Indian River Drive damaged by hurricanes
Jeanne and Frances
Agenda No.
O",.rtmm' Ori~"</C" ,01'
D.epartme?t Head:; 1;Ji%!. (F!2rtt/
Fmance Director: ..' ...~ 7~
General Services:
Approved for Submittal by:
City Clerk:
City Attorney:
Date Submitted: 4-26-0:'>
For Agenda of: 5-11-05
~)
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I/Exhibits: Regan Contract 12-10-03
EXPENDITURE
REQUIRED:
NTE $25,000
AMOUNT
BUDGETED: $0
APPROPRIATION
REQUIRED: $1250
from emergency
Reserves Fund
FUNDING SOURCE:
90% FEMA
5% State
50A' City Emer. Res.
Fnnd
SUMMARY
As a result of Hurricane Jeanne and Frances, several sections of sidewalk along Indian
River Drive were damaged and in need of replacement. In October, we requested
S25,000 to start the repairs. Unfortunately, the damage was more extensive then we
anticipated and we now need to request an additional S25,000 to complete the
replacement of the sidewalks and repairs to the Main Street Boat Ramp.
Staff recommends the performance of the work under the terms and conditions of our
existing contract with Regan Masonry.
RECOMMENDED ACTION
Move to appropriate $1250 from emergency reserve fund and authorize expenditure not
to exceed $25,000 to repair a portion of the sidewalk and the Main Street boat ramp along
Indian River Drive by Regan Masonry under the terms and conditions of the current
contract.
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AGREEMENT AMENDMENT ONE
THIS AMENDMENT, made this \O~y of December, 2003, to that certain
AGREEMENT by and between the City of Sebastian, a political subdivision of the State
of Florida (hereinafter called the "City"), and REAGAN MASONRY & CEMENT, INC.,
(hereinafter called "Contractor'') dated January 10, 2001, as modified by Change Order
#1 dated March 7, 2003, provides as follows:
WITNES SETH:
The City and Contractor for good and valuable consideration as hereinafter set forth, do
mutually agree as follows:
1. That Paragraph 1 of the Agreement, Scope of Services, is amended to include
additional services for sidewalk site preparation to include clearing and grading the
sidewalk site to elevations provided by the City as well as cleanup grading after
construction.
2. That Paragraph 2 of the Agreement, Contract Sum and Payment to Contractor. is
amended to provide the following pricing:
Form, Pour and Finish only
Form, Pour and Finish only
Sidewalk Site Prep
$2.35 per sqnare foot (4" thick)
$2.60 per square foot (5" thick)
$2.30 per lineal foot of sidewalk
3. That Paragraph 6 of the Agreement, Term, is hereby amended to provide that the
Agreement shall remain in effect until January 10, 2005, with the parties having the
option to renew the same on a year-to-year basis through a maximum effective date of
January 10,2007.
4. All other terms and conditions of the Agreement, as modified, shall remain in full
force and effect.
IN WITNESS WHEREOF, the City has hereunto subscribed and Contractor has affixed
its name on the date first set forth above.
ATTEST:
THE CITY OF SEBASTIAN
,
Sally A. , CMC
City Clerk
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HOME Of PELICAN ISlAND
CITY OF SEBASTIAN
AGENDA TRANSMI1TAL
Subject: Change Order #1 - JobearlWarden
Louisiana Aveuue Renovation Project
Agenda No. (J 5 OD("
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Davis, Interim City Manager
Department Ori~~O
' Department Head: ~ ~jl.. . ~
Finance Director: ~. -r-?~
General Services: "'"
Approved for Submittal by:
Date Submitted: 05/04/05
For Agenda of: 05/11/05
Exhibits: Change Order #1- Exhibits A & B
EXPENDITURE AlvlOUNT
REQUIRED: BUDGETED:
$924.50 $905,686.75
APPROPRIATION
REQUIRED: $924.50
I FUJ'\'DING SOURCE:
Road Project Savings
SUMMARY
This Change Order No.1, implemented through the City General Services Administrator, is to consolidate a number
of changes to the contract with .Jobear/Warden, the general contractor for the Louisiana Avenue Renovation project,
into one change order.
These changes reflect three main things:
1. Additional change items to the scope of work per revised plans in the amount of
+ $4709.50 (see attached listing);
2. A justified price increase to the contract in the amount of + $36,703.00 in material price escalation caused by
delays in utilities relocation by BellSouth, FPL, and Comeast which, in turn, were caused by the Hurricanes
Francis and .Jeanne and their aftermath; and
3. The results of value engineering and related cost reductions in the net amount of (- $40,488.00) as discussed
and agreed upon by the City, the Contractor, and the Engineer of Record. These value engineering measures
and resulting cost savings mvolve acceptable changes in the asphalt surface, structural, and friction courses of
the roadway, effectively reducing the pavement thIckness from 3" to 1-1/2" which is consistent with City
paving standards [$31080.00 minus $31,080.00 minus S40,488.00 = (- $40,488.00)]. See attachment.
The net result is a net increase to the contract under this Change Order No.1 of + $924.50.
The timeline of the contract has been shifted accordingly with substantial completion expected on or before 13
October 2005, the date consistent with the terms of the grant nmding extension received for this project.
RECOMMENDED ACTION
Move to approve Change Order #1 to .lobear/Warden in the amount of $924.50 and appropnate funds for same.
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HOME O!' PELICAN !SlANt>
CITY OF SEBASTIAN CHANGE ORDER FORM
CHANGE ORDER#:
#1
PROJECT NAME:
Louisiana Avenue
CONTRACTOR: Jobear Warden Const.
PHONE #:
1-321-723-3571
ADDRESS:
1950 Daor Drive
Palm Bay, Fl32905
CONTRACT NAME: Louisiaoa Avenue
Renovation Project
CONTRACT DATE:
September 14, 2004
By the signature affIxed below, both the City and the Contractor agree to the changes as
stipulated herein. Upon proper execution of this document, the Contractor is hereby notified to
commence work. All changes stated below are hereby incorporated and made a part of the
Contract identified above, and all the terms and conditions of said Contract are enjoined and in
full force while executing the change(s) stipulated as follows
Tbe temoorarv contract susnension a2reed to between David Fisher &~ John Buy ends 4/6105. Notice to resume
work staron!! 512105 has been established & agreed to bv the Darties. It is further Rf!reed that the Contractor will
exert best efforts to be substantiallv comolete bv October 13. 2005. with final comDletion occurrin!! November
25. 2005. This Cbao2"e Order includes certain orice increases due to delay beyond the Contractor's control as
oer attached exhibit "B" consistio2 of eleven (In oat!es~ certain value enmoeerio2' to helD offset tbe increases.
and other chao2es as Der the attached exhibit "A" coosistio!! of one (1) oa2'e. All surnlus soil & excavated
material shall be removed and disoosed of bv the Contractor.
A) CONTRACT PRICE PRIOR TO TillS CHANGE
NET INCREASE (DECREASE) RESULTING FROM THIS CHANGE
NEW CONTRACT PRICE INCLUDING TillS CHANGE ORDER
B) ORIGINAL CONTRACT TIME 210 DAYS LESS 2 DAYS USED ~ DAYS REMAINING
NET INCREASE (DECREASE) RESULTING FROM TillS CHANGE (NUMBER OF DAYS)
NEW COMPLETION DATE INCLUDING TillS CHANGE ~
$ 905.686.75
$ 924.5fl
$ 906.611.25
MIl!
-=!!:
Novembtr 25. 2005
AGREED:
CONTRACTOR:
CITY OF SEBASTIAN:
Date:
Date:
Autborized Interim City Manager
Authorized Signature
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Approvals Bv City of Sebastian : ATTEST:
City Enginee~ ~ as to engineeriog
Finance Director ~to financial
D v IoJi:Ji-" +v Ly.,,,l' \ Sally A. Maio, CMC, City Clerk
City Attorney "'\ S as to legal '" ,,-C ""
General Senices Admin. ?~ as to contract & procurement
RPR-22-2005{FRI) 15: 22
warden
(FRXl3217285619
Fl. 002/002
(~n:tru~~den J
Lic.# CU-C057427
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Prepared by JobearlWardsn Construction
Louisiana Ave Changes
Perthe 4-21-05 Revised Plans
Item Description
i 18" RCP O'-G'
I
-'-1
Quantity
31
LF
Unit Price
$49.50 I
Extension
Storm Manhole 1 EA $1,700.00 $1,700,00 I
5Br !
Concrete Driveways Construction i $Y I $44,50
I I $2,581 ,00 I
I Concrete Driveway Demoiilion 16 SY $10.00 $16(\,00 I
i
i 20 I I S6.0D i
! Saw cut concrete LF $120,00
I
r
I Material Escalation per 4-20-05 , $36,703,00 ,
LeUer
! Deduct SP Structural Asphalt ($31.080.00) I
I
i Add $- i Asphalt Surface Course I I 531.080.00
I i
L I
: Deduct for Asphalt Friction Course I .1 ($40.488.00)
I
Total Net ADD I i $924.50
$148.50 I
Jobear {Warden' 1950 Dam Drive. Palm Bay, FL 32905' Orc: (321) 723-3571 . Fax: (321) 728-5619
~ / Warden
APRIL 20, 2005 '" Construction
Lic.# CU-C057427
MR PAUL WAGNER, GENERAL SERVICES ADMINISTRATOR
CITY OF SEBASTIAN
1225 MAIN STREET
SEBASTIAN, FL 32958
HAND CARRIED THIS DATE
v ~,..
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SUBJECT: LOUISIANA AVENUE RENOVATION
DEAR MR. WAGNER,
AT TIDS TIME, IT IS OUR UNDERSTANDING THAT THE CITY AGREES WITH
ALL INFORMATION THAT WAS APART OF OUR 4-14-05 CORRESPONDENCE
TO DAVID FISHER, CITY ENGINEER
AS A RESULT OF OUR MEETING ON 4-15-05, REGARDING THE SUBJECT
MATTER IN THE 4-14-05 CORRESPONDENCE YOU HA VB REQUESTED BACK-
UP INFORMATION RELATIVE TO OUR COST ESCALATION FOR THE SUBJECT
PROJECT. ~
:~~~~"'~
. A "};J'umr-1\L ~OlVll'~~:5XfI(}N R~ 'fIFE FU'f'UItE. AT THIS TIME, THE
SIGNIFICANT COST ESCALATIONS WHlCH WE HAVE ENCOUNTERED, AND
ARE SEEKING ADDITIONAL COMPENSATION FOR, ARE WITH COQUINA
BASE ROCK AND CONCRETE
(I!l~
WITH RESPECT TO COQUINA BASE, PLEASE UNDERSTAND THE
FOLLOWING;
BEGINNING IN THE 1980'S BLACKHAWK QUARRY HAS BEEN THE
INDUSTRY'S PROMINENT SOURCE OF COQUINA BASE FOR THE SEBASTIAN
AREA BECAUSE OF THIS, IT WAS OUR INTENT TO UTILIZE THIS SOURCE
OF MATERIALS FOR THE SUBJECT PROJECT. AT THE TIME THE PROJECT
WAS BID, AND FOR THE PERIOD IN WHlCH WE REASONABL Y ANTICIPATED
THAT CONSTRUCTION WOULD TAKE PLACE, THE COST OF THE COQUINA
MATERIALS WAS $6.10 PER TON (INCLUDING SALES TAX) F.O.B. THE MINE
(SEE ATTACHED INVOICE).
SUDDENLY, AND WITHOUT PRIOR NOTICE, WE WERE INFORMED
THAT THE OWNERS OF BLACKHAWK WERE CLOSING THE MINE, AND DID
SO DURING THE MONTH OF MARCH 2005. AS A RESULT OF TIDS CLOSURE,
OUR NEAREST SOURCE OF BASE MATERIAL BECAME SAINT LUCIE
COUNTY. THE PRICE OF BASE MATERIAL BASED ON OUR ANTlCIP ATED
CONSTRUCTION SCHEDULE WILL NOW BE $8.29 PER TON (INCLUDING
Jobear / Warden. 1950 Dam Drive. Palm Bay, FL 32905. Ofc: (321) 723-3571 . Fax: (321) 728-5619
. I';J
&)(.I'I/!5 ,or B.
SALES TAX), F.O.B. THE MINE (SEE ATTACHED QUOTE FROM DICKERSON,
FLORIDA).
IN ADDITION TO THE INCREASED MATERIAL COSTS, THE DISTANCE IN
MILES FROM THE PROJECT HAS INCREASED BY APPROXIMATELY SIXTEEN
MILES. OUR COST TRUCKING OF ($.145 PER TONIMILE) BASED ON A
REQUIREMENT OF 5400 TONS OF MATERIAL, FREIGHT CHARGES WILL
INCREASE BY A TOTAL OF $12,528.00 OR $2.32 PER TON.
REGARDING CONCRETE, BECAUSE OF APPARENT WORLD WIDE CEMENT
SHORTAGES, AND OTHER REASONS BEYOND OUR CONTROL, CONCRETE
PRICES HA VB INCREASED FROM THE TIME WE REASONABLY ANTICIPATED
BEGINNING CONSTRUCTION ON THIS PROJECT BY $27.14 PER CUBIC YARD
(SEE ATTACHED CORRESPONDENCE FROM CEMEX). THE TOTAL REQUIRED
CONCRETE FOR CURB, SIDEWALK, DRIVEWAYS, IS 455 CUBIC YARDS.
THE ADDITIONAL COMPENSATION REQUESTED AT THIS TIME IS AS
FOLLOWS:
I) COQUINA BASE (5400 TONS)
A- MATERIALS 5400 TONS X $2.19 $ 11,826.00
B-FREIGHT 5400 TONS X $2.32 $ 12,528.00
II) CONCRETE (455 CY)
A-MATERIALS 455 X $27.14 $ 12,349.00
TOTAL $ 36,703.00
SHOULD ADDITIONAL INFORt\1ATION BE REQUIRED, PLEASE DO NOT
HESITATE TO CONTACT OUR OFFICE.
RE~LY SUBMITTED,
/ /
AOBEAItfW .. EN CONSTRUCTION
/ / I
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L-rOHN K. HUY ~
PRESIDENT ' ~
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CC: MR. DAVID FISHER, PE
(~L~~rden )
II If
Ey.f/t'1J,;- .B
APRIL 14, 2005
Lic.# CU-C057427
MR. DAVID FISHER, CITY ENGINEER
CITY OF SEBASTIAN
1225 MAIN STREET
SEBASTIAN, FL 32958
SUBJECT: LOUISIANA AVE RENOVATION PROJECT
DEAR MR. FISHER;
THIS CORRESPONDENCE IS AN EFFORT TO DOCUMENT THE ORAL
DISCUSSIONS, VARIOUS E-MAILS, AND THE TIIREE PROPOSED CHANGE
ORDERS #1 WIDCHHAVE TRANSPIRED OVER THE PAST SEVERAL DAYS.
PURSUANT TO YOUR LATE MORNING CALL TO ME ON WEDNESDAY, APRIL
6, 2005, I AM IN RECEIPT OF YOUR INITIAL PROPOSED CHANGE ORDER # 1,
WIDCH I RECEIVED LATE IN THE AFTERNOON OF THAT SAME DATE AS WE
DISCUSSED, I AM CONCERNED ABOUT YOUR STATEMENT IN THAT
CHANGE ORDER "NOTICE TO RESUME WORK STARTING ON 4-7-05 HAS
BEEN ESTABLISHED AND AGREED TO BY THE PARTIES" AND FELT I
SHOULD CONVEY MY CONCERNS IN A LETTER .
WHILE YOU CERTAINLY COMMUNICATED TO ME YOUR DESIRE THAT OUR
COMPANY BEGIN WORK ON THURSDAY, APRIL 7, 2005, THERE WAS NO
"ESTABLISHED AND AGREED TO" UNDERSTANDING OF WHAT EACH PARTY
CONSIDERED AS BEING QUALIFIED "TO RESUME WORK" SUBSEQUENT TO
TH A T PROPOSED CHANGE ORDER, I HAVE RECEIVED TWO OTHER
PROPOSED CHANGE ORDERS #1.
I FELT THAT WE NEEDED CLARIFICATIONS AS TO THE CONTRACT
REQUIREMENTS AND EXPECTATIONS, AS WELL AS OUR TELEPHONE
CONVERSATIONS AND YOUR THREE PROPOSED CHANGE ORDERS'
LANGUAGE
AS YOU ARE AWARE, AFTER AN EXTENDED DELAY CAUSED BY OTHERS,
THE NOTICE TO PROCEED REQUIRED US TO BEGIN WORK ON JANUARY 3,
2005. DUE TO ADDITIONAL DELAYS, NOT IN ANY WAY ATTRIBUTABLE TO
JOBEARfW ARDEN CONSTRUCTION, THE SITE, TO DATE, HAS NOT BEEN
'PREPARED FOR US TO BEGIN OUR CONTRACTUAL WORK.
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Jobear / Warden' 1950 Dam Drive' Palm Bav. FL 12905 . Ok. n7 1\ 77,_, ql . HOV' n') 1\ ,)')Q "," (\
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AS OF TIllS DATE, WE HAVE STILL NOT RECEIVED, EITHER VERBAL OR
WRITTEN, CONFIRMATION THAT THE UTILITIES HAVE BEEN PROPERLY
MOVED, NOR DO WE HAVE ANY COPIES OF ANY PERMITS FROM ANY
GOVERN1vfENTAL ENTITY HAVING JURISDICTION OVER TIDS PROJECT,
INCLUDING, BUT NOT LIMITED TO, THE SAINT JOHN'S WATER
MANAGEMENT DISTRICT AND D.E.P AS YOU KNOW, THE CITY IS
REQUIRED TO PROVIDE SUCH PERMITS PURSUANT TO PARAGRAPH 11.10
OF THE CONSTRUCTION SERVICES AGREEMENT THESE ARE JUST TWO
EXAMPLES OF HOW JOBEARIW ARDEN HAS NOT BEEN ADVISED THAT SITE
CONDITIONS HAVE BEEN PROPERLY PREPARED FOR US TO BEGIN WORK
REGARDING THE FIRST PROPOSED CHANGE ORDER #1. WE ALSO BELIEVE
IT IS COMMERCIALLY UNREASONABLE TO REQUEST MOBILIZATION OF A
JOB OF TIllS MAGNITUDE ON SIMPLY A FEW HOURS' NOTICE TO PROCEED
BEFORE THE SUGGESTED START DATE. BASED UPON ALL OF THE ABOVE
CONSIDERATIONS, WE CONSIDER THE FIRST PROPOSED CKANGE ORDER #1
TO BE UNREASONABLE IN ITS REQUEST.
I AM, LIKEWISE TROUBLED BY THE SECOND PROPOSED CHANGE ORDER #1
IN THAT IT REFERENCES AS "VERBALLY AGREED TO" SUSPENSION BASED
ON MULTIPLE E-MAILSAND VARIOUS CORRESPONDENCES, IT IS CLEAR
THE CITY INTENDED TO AND DID SUSPEND THE CONTRACT. I AM ALSO
CONCERNED THAT THE SECOND PROPOSED CHANGE ORDER LEAVES
ALMOST A MONTH FROM THE DATE YOU ARE PROPOSING TO LIFT YOUR
SUSPENSION TO THE DATE YOU WOULD LIKE US TO BEGIN WORK. TIllS
LANGUAGE IS UNCLEAR AS TO WHAT THE INTENDED CONTRACTUAL
RESPONSffiILITIES OF THE PARTIES ARE DURING TIDS TIME FRAME
FlN ALLY, YOUR THIRD PROPOSED CHANGE ORDER # 1 IS MUCH MORE
FACTUALLY ACCUKALt. 10 tiAVE-'fM CIIANGr:: OROr::RPROPI3RLY;
REFLECT BOTH PARTIES' INTENT, A.ND TO BE FACTUALLY ACCURATE THE
FOLLOWING THREE MODIFICATIONS NEED TO BE MADE. 1) AT THE END OF
THE LAST SENTENCE ADD "ASSUMING THE SITE IS PREPARED FOR
C01\TTRACT EXECUTION", 2) AFTER THE WORDS "TEMPORARY
SUSPENSION", ADD THE PHRASE "WIDCH BEGAN ON JANUARY 3,2005";
AND 3) REFLECTION ON THE CHANGE ORDER OF VALUE ENGINEERING,
WHAT THE CITY HAS SUGGESTED AS A SOLUTION TO OUR ESCALATING
COSTS ASSOCIATED WITH THE CONTlNUED DELAYS
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IN A GOOD FAITH EFFORT TO MOVE THIS PROJECT ALONG, AND AS
CLARIFICATION OF YOUR THREE PROPOSED CHANGE ORDER REQUESTS
WE INTERPRET THAT CHANGE ORDERS TO REQUEST OUR MOBILIZATION,
AS REQUIRED UNDER THE CONTRACT, WHICH INITIALLY REQUIRES
CONCRETE PRE-CAST STRUCTURES TO BE PLACED INTO PRODUCTION AS
YOU ARE AWARE, PRODUCTION OF THE CONCRETE PRE-CAST
STRUCTURES IS REQUIRED PRIOR TO OUR PHYSICAL MOBILIZATION ON
THE CONSTRUCTION SITE. AS YOU ARE ALSO AWARE, THESE PRE-CAST
STRUCTURES HAD NOT BEEN ORDERED OR BUILT DUE TO THE CITY'S
TEMPORARY SUSPENSION OF OUR CONTRACT REQUIREMENTS.
WE HAVE INITIATED THE ORDER FOR THE CONCRETE PRE-CAST
STRUCTURES ON APRIL 7, 2005. IT WILL TAKE AT LEAST THIRTY DAYS TO
HAVE THE STRUCTURES BUILT, AND TO RECEIVE THE STRUCTURES ON
THE JOB SITE. AS SUCH, WE ARE USING YOUR APRIL 6, 2005,
CORRESPONDENCE AND THE PROPOSED CHANGE ORDERS #1 AS
AUTHORIZATION TO PUT SUCH MATERIALS INTO PRODUCTION, WHICH
CONSTITUTES THE PROPOSED "NOTICE TO RESUME WORK STARTING ON 4-
7-05". AS SUCH, WE WANT TO MAKE CLEAR TO ALL PARTIES INVOLVED
THAT WE ARE NOT REQUIRED TO AND CANNOT BEGIN ACTUAL PHYSICAL
WORK ON-SITE UNTIL RECEIPT OF THE ABOVE MENTIONED MATERIALS
AS MENTIONED, THIS IS AN EFFORT TO CLARIFY AND COMPLY WITH YOUR
PROPOSED CHANGE ORDERS #1, AND WILL CONSTITUTE YOUR REQUESTED
MOBILIZATION OF JOBEARIW ARDEN PURSUANT TO OUR CONSTRUCTION
CONTRACT IF YOUR INTENT ON THE CHANGE ORDER DIFFERS FROM THIS
CORRESPONDENCE, WE MUST KNOW IN WRITING IMMEDIATELY.
AS YOU ARE AWARE, THE CONTRACT REQUIRES THAT TIME IS OF THE
ESSENCE. A:S YUU WbKb1\VV1~J:',1.J SEvEKALMONTII3AOO,
JOBEARIW ARDEN BID THIS JOB WITH A PRODUCTMTY FACTOR, WHICH IS
LOST IF THE PROJECT IS NOT ON SCHEDU'~E. THE START DATE WAS A
CRITICAL FACTOR FOR JOBEARIW ARDEN TO DETERMINE ITS BID FOR THE
JOB. BECAUSE OF THE EXTREME DELAY IN OUR ACTUAL START DATE, AS
COMPARED TO OUR CONTRACTUAL START DATE, WE HAVE SUFFERED A
SUBSTANTIAL COST ESCALATION. THIS SUBSTANTIAL COST INCREASE,
DUE TO DELAYS NOT CAUSED BY JOBEARIW ARDEN IS CERTAINLY
PROBLEMATIC IN COMPLETING OUR CONTRACTUAL REQUIREMENTS. AS
AGREED TO BEFORE HE UNANTICIPATED DELAY CAUSED BY OTHER
PARTIES. BECAUSE JOBEARlW ARDEN IS SUFFERING FROM THE ADVERSE
CONSEQUENCES OF THESE SUBSTANTIAL CONST INCREASES, IT HAS BEEN
SUGGESTED THAT YOU WILL BE ABLE TO PROVIDE VALUE ENGINEERING
TO RELIEVE SUCH COST INCREASES TO OUR COMP ANY.
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PLEASE CONTACT ME IMMEDIATELY SO THAT WE CAN EXPLORE AND
FINALIZE THE PLAN FOR V ALOE ENGINEERING SO THAT WE ARE ABLE TO
FULLY ASSESS THE ADVERSE CHANGES TO OUR CONTRACT BID.
WE CERTAINLY LOOK FORWARD TO WORKING WITH YOU TOWARD
COMPLETION OF THIS PROJECT, AND I LOOK FORWARD TO SITTING DOWN
WITH YOU TO FINALIZE THE PROPOSED CHANGE ORDERS AND THE
INCREASE IN MATERIAL COSTS \VHICH WILL BE SET ASIDE WITH THE
PROPOSED VALUE ENGINEERING PLAN ON THURSDAY, APRIL 14, 2005.
RESPECTFULLY SUBMITTED,
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J9BEARiW ARDEN CONSTRUCTION
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- JOHN K HUY ~'"
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CC: JESUS VIEIRO
PAUL WAGNER
JANET C. CROOM, ATTORNEY AT LAW
FROM INDIRN RIVER CONTRRCTING
FRX NO. 561-770-0574
Rpr. 15 2005 10:03RM PI
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Due to permitting and increased costs associated with removing and stockpiling
overburden and in an effort to meet the demand of the market, we have no
choice other than to increase our product prices. Below is the price list effective
July 1. 2005.
On-going, the price increase for ~ (noted by an *asterisk) will be an
additional $0.75 per ton on January 1, 2006. On all other materials, the
estimated price increase will be an additional $0.50 per ton on January 1,
2006. Please utilize this information when estimating work to be completed
after 1f1/06.
I
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ALL Products on an AS AVAILABLE Basis
OFI
Item # Product PricefTon FOB Pit
503/5110 . FOOT Certified Coquina $ 7.75
I S204 . Graded Coquina Base $ 7.75
15108 Dredge Sand $ 6.00
, 5106 General Fill $ 2.00
S102 Select Fill $ 3.00
15103 Stabilizer $ 3.50
5200 Washed Sand $ 6.75
5201 1/8" - 1/2" Washed Shell $ 5.75
5202 1/2" -1 1/4" Washed Shell $ 5.75
8203 1 1/4" - + Washed Shell $ 5.75
L
Pricing effective July 1, 2005
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BLACKHAWK QUARRY CO. OF FLA. INC
1400 WILLOWBROOK STREET
PALM BA Y, FLORIDA 32909 C\) ^' n . \ IfI'..I
(321) 725-2400 ~ f'\}~VV U'r'
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iNVOICE NUMBER: 0019836-1N
INVOICE DATE: 06/08104
SALESPERSON:
TAX SCHEDULE: FL
Page I of I
JOBEAR-WARDEN/PfNE GROVE
1950 DANR DRrvE, NE
Palm Bay, FL 32905
CONTACT:
SALES CD
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CHRISTINA
DESCRIPTION
FDOT CERT COQUINA BASE/F'OB BHQ
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CUSTOMER NO.: 224024Z
~USTOMER P.O.:
TONS
SHIP VIA:
TERMS:
QUANTlTY
258.80
NET 10 DAYS
PRIC
5.750
NET INVOICE:
FREIGHT
SALES T A.X
AMOUNT
1,488.10
1,488.10
0.00
89.29
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Thomas G. Sheffield
Vico PresIdent, General Manager
Flotida ConGn::lte Products Group
August 30. 2004
To Our V~lued Customer:
Due to the continued rising cosls of raw materials assooiated with the manufaeture of our core produets we find It
necessary 10 Increase prices. As a result, it is necessary for us to Increase our pricing effective October 1. 2004
as follows:
Readv Mix Concrete $ 6.00 per cubic yard
Conc;"te Mas<,nry Unit $.10 each
Bag Cement P'Oduets $ .25 per bag
Precast 10%
Building Material 10%. additionally, these oroducts will be
"riced based on market co~ts at the time of delivery
Our pricing for projeols beginning immediately will refleet these incmases. Prcjeets bid from this date fOrwllrd. and
extending beyond 90 days will indude escalators based on these Increases as well as anticipated Inoreases in
January ~005.
OUr terms are 1 % discount for all invoices paid in full by the 15- day of the following month, net 30 days. Service
charges will apply for past due balances at the rata of 1 11,% per month or 16% per annum.
.
Delivery Charges: There wJ.l be a $100.00 eharge on all raady mix deii""rie. less than five (5) cubic yards
except for one call back load on pours exceeding ten (10) cubic yards. A minimum load charge of $100.00
will apply 10 block deliverie" of less than 500 units and building materials orders of less than $250,00,
Additionally, on all lOultipl" load Ready Mix Concrete orders that vary +(.1S% from the original order
amount, there will be a $100.00 charge on each variable load. This is an effort to ask for your help in our
goal 10 Improve our sChedulirQ and on-time deliveries for all of our customers,
.
WaiUrtQ Time: 1m unloadin[1 time of seven \l) minutes per cubic yard, with a maximum of forty-five (45)
minutes per load wiil be allowed at no charge. Unloading times in excess of these will be eha'!)ed at the rate
of $1.00 per minute.
.
Environmentlll Fee: Due to the escalating costs of maintaining compliance with the ragulatiOn$.'e~slatEJfW
protectourenvironmen~ we are charging an environmental fee of $6,00 per load. /., 61 V ~ U ()
Hours of operation: Our no'mal hou", of operation are Monday through Friday from 7:00 A.M. to 5;00 P,M.
excluding holidays, Off hours will be quotad upon request.
.
.
Fuel Suroharge: The fuei su'Oharge wiil remain In effect until further notice.
We appreciate your continued patronage and confidence in CEMEX. If you have any questions please contact
your local TemlolY Manager.
Sincerely,
Thomas G, Sheffield
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445 canaveral Grll'laS BMI.. 8haroos, Ilolld, 32926, USA, Phone: (321) 631-6200, fox, (321) 639,4549
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Thomas G, Sheffield
Vice President General Mwager
Florida Concrete Products Group
November 15,2004
To Our Valued Customer:
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Last Spring I wrote to you explaining the "significant and unprecedented" costs increases
associated with the manlJfacture and sale of our core products. Subsequently, we
announced price increases to help offset a portion of those costs. In an attempt to aid In
your planning process we also Indicated that we anticipated future increases
effective January 2005. Today, there still exist significant local, regional, and global
pressures on cement, aggregates, fuel. and ocean freight rates. As a result, it is necessary
for us to increase our pncin!J effective January 1,2005 as follows:
Ready Mix Concrete
Concrete Masonry Units
Bag Cement Products
Precast
Building Malenal
$ 8.00 per cubic ysrd
$ _15 each
$ .30 per bag
10%
25%-
Additionsllv. these products wi/I be or/ced
based Dn marker costs at the time of delivery
Per our standard terms and conditions. all quotatiDns are offered for acceptance within thirty
(30) days if accepted by tho, seller and buyer in writing. All other appiicable fees and taxes
remain in effect as well as the Terms & Conditions on your approved credit application.
In addition to the above announced increases we believe that these local, regional, and
global pressures will continue for the near future and expect more increases before the end
of the year. Hence, we are lInnouncing a subsequent increase effective Juiy 1" 2005.
Ready Mix Concrete
Concrete MlIsonry Units
Bag Cemen': Products
Precast
Building Malenal
$ 5.00 per cubic yard
$ .08 each
$ .20 per bag
10%
25%-
Additionallv. these products will be priced
based on market costs at the time of delivery
We appreciate your continlled patronage snd confidence in CEMEX and look forward to
serving you in the New Ye,lr. If you have any questions please contact your local Territory
Manager.
Sincerely.
Thomas G. Sheffield
~~~
Unlblll stilles Opel'lllOlU!;
445 Can...."1 Grove, BII<I" Sharp". "I.rtd' 82926, USA, Phone, (821) 631.6200. Fax, (321) 639-4549
.A"~GX
April 4, 2005
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To Our Valued Customer:
The construction materials industry continues to experience significant and unprecedenlad cosis increases assocfalad with
the manufacture and sale of our core products, Local, IEglonal. and global pressulEs on cemen~ aggregalas, fuel, and ocean
freightra!es have not eased and In many cases are more acuta today than one year ago. As a resull, it is necessary for us to
increase our pricing effective July 1, 2005 as follows:
Ready Mix Corcrete
Concrete Masonry Units
Bag Cement Products
Precast
Building Material
$10,00 per cubic yard
$ .25 each
$ .50 per bag
10%
10% . addll/onallv. lhasa lJroducts will be priced based
on market cosfi;.t the time of deliverv
Last year at this time we were ,mly able to guarantee prices lor 90 days and subsequently announced an
addilional Increase effective October 1st of 2004; our Ihlrd increase of the year. Based on the leedback we
received from many of you regarding business planning concerns we will honor the above increases thru the
remainder of the 2005,
We are sending this notic.to YOll as early as pOSSible for busIness planning purposes. Our pricing lor future
projects beginning immediateiywill reflect these increases,
Per our standard terms and conditions, all quotaUons are offered for acceptance wilhln thirty (30) days If
accepted by the seller and buyer in writing. All other appliCable fees and laxes remain in effect as well as the
Terms & Cond/lionson your appr,oved cred~ application.
. Delivery Charges: There wlli be a $100.00 charge on all ready mix deliveries less than five (5) cubic
yards except for one call back load on pours exceeding len (10) cubic yards. A minimum load charge
of $100.00 will apply to block deliveries of leaa than 500 units and building materials orders of less
Ihan $250.00. Additionally, on all multiple ioad Ready Mix Concrete orders that vary +1- 15% from the
originel orT.fer amount, thHe will be a $100.00 charge on eech variable load, This is an offort to ask for
your help in our goal to improve our scheduling and on.time deliveries lor all of our customers.
. Waiting Time: An unloading time 01 seven (7) mlnutos per cubic yard, with a maximum of forty-live
(45) minutes per load will be allowed at no charge. Unloading times in excess of these will be
charged attharate of $1 00 per minute.
. Environmental Fee: Due to the escalating costs of maintaining compliance with the regulations
legislated to protect our environment; we are charging an environmental fee of $1.00 per eyd.
. Fuel Surcharge: The fuel ';urel1arge will remain in effect until further notice.
We appreciate your continued palronage and confidence in CEMEX and look forward to serving you during
these dynamic times. II you have any questions please contact your local Terrftory Manager,
___'""U"
Thoma. G. Sheffield
Richard Buckelew
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Sincerely,
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~s llIvd.. Shal)les. Florida 32926, USA, I'I1one; (321) 631-6200. fax; (321) 639-4549
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HOME OF PWCAN ISlAND
City of Sebastian
1225 Main Street
Sebastian, Florida 32958
Subject: Resolution No. R-05-15
Expressing Support to Amend Florida's
Constitution to Require the Periodic Review
of Sales Tax Exemptions and Exclusions in
the State of Florida
Appro d for Sub~by: '.
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Agenda No: 05.0 q &'
Department Orig1i:i/O' Ari/"-'
City Clerk: 7'
City Attorney:
Date Submitted: 5/2/2005
For Agenda of: 5/11/2005
Expenditure Required:
Amount Budgeted:
Appropriation Required:
SUMMARY STATEMENT
This resolution was brought before Council at the April 27'" meeting.
The Constitutional amendments have been reviewed by the City Attorney and the
concerns regarding itemized exemptions for medical services, etc. are addressed
in the language of the amendments.
RECOMMENDED ACTION
Move to adopt Resolution No. R-05-15
1
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RESOLUTION NO. R-05-15
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER
COUNTY, FLORIDA, SUPPORTING AMENDMENTS TO THE
FLORIDA CONSTITUTION REQUIRING THE PERIODIC REVIEW AND
APPROVAL OF ALL SALES TAX EXEMPTIONS AND EXCLUSIONS
IN THE STATE OF FLORIDA; PROVIDING FOR CONFLICTS; AND
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, Florida's tax structure is very dependent on sales tax revenues,
which amount to approximately $18.3 billion annually; and
WHEREAS, Florida now exempts more revenue than it collects, providing sales
tax exemptions for over 400 products and services, amounting to an annual loss of
$22.7 billion in tax revenue, and these exemptions are poorly categorized with broad
disparities; and
WHEREAS, Florida's tax exemptions have not been revised or reformed
significantly since 1949; and
WHEREAS, Florida's municipalities rely on sales tax revenues to provide for
the health, safety, and welfare of it's citizens, and the proportionate share in this
revenue source for each municipality is a stable reliable resource; and
WHEREAS, the inequities in Florida's sales tax cause the state and
municipalities to be more dependent on other revenue sources, such as property tax;
and
WHEREAS, a group called Floridians Against Inequities and Rates (FAIR) is
pursuing three constitutional amendments to the 2006 ballot that, if approved, would
sunset all current sales tax exemptions in July, 2008, unless the Legislature votes to
renew the exemption; and
WHEREAS, the constitutional amendment would protect sales tax exemptions
for food, prescription drugs; health services, residential rent, electricity and heating
fuel, for the greatest of public interest.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA:
SECTION 1. That the City of Sebastian supports the FAIR amendment and
urges its citizens to sign petitions supporting its placement on the November ballot.
SECTION 2. That the City of Sebastian urges voters to support this initiative on
the November, 2006 ballot.
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SECTION 3. EFFECTIVE DATE. This resolution shall take effect immediately
upon its passage.
The foregoing Resolution was moved for adoption by Councilmember
. The motion was seconded by Councilmember
and, upon being put to a vote, the vote was as follows:
Mayor Nathan B. McCollum
Vice Mayor Brian S. Burkeen
Councilmember Andrea B. Coy
Councilmember Lisanne Monier
Councilmember Sal Neglia
The Mayor thereupon declared this Resolution duly passed and adopted this
27th day of April, 2005.
CITY OF SEBASTIAN, FLORIDA
ATTEST:
By:
Nathan B. McCollum, Mayor
Sally A. Maio, MMC - City Clerk
(SEAL)
Approved as to Form and Legality for
Reliance by the City of Sebastian Only:
Rich Stringer - City Attorney
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Parks & Recreation Advisory Committee'
City of Sebastian, Florida
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DATE:
TO:
RE:
April 27, 2005
Sebastian City Council
Parks Committee Recommendations
Parks Improvement Plans
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The Parks & Recreation Advisory Committee would like to draw the attention of the Sebastian City
Council to our support for the proposals being made by Mr. McCarthy, as the Parks Superintendent
within the Department of Public Works.
Specifically, the plans address the following locations:
. Riverview West
. Riverview East
. Bryant Court
. Easy Street
The Parks & Recreation Advisory Committee has reviewed the park proposals for the above named
parks with Mr. Hill and Mr. McCarthy at its Monday, April 25th regular meeting and unanimously
voted to support the overall plans.
The Committee also made several recommendations to accomplish the following:
I. Equipment / Surfaces: Address the needs of the ADA (Americans with Disabilities
Act) regarding safe surfaces and paths, as well as a piece of equipment that might be
used by "all" children.
2. Nature / Foliage: Maintaining the foliage along walking paths, reflecting the value
we place in keeping Sebastian Parks as close to nature as possible.
3. Benches and tables: Providing park benches and "game" tables (checkers / chess)
with some shading. The benches should be placed at strategic locations for folks to
sit / rest as they walk about the paths; locations discussed were at both the Bryant
Court and Easy Street parks being developed
4, Shade: Shade is important over "game" tables and playgrounds, wherever possible.
This could be natural foliage, but if necessary, small canopy's that cover the tables
5. Closing Indian River Drive: Concerns were expressed by the committee about the
width and breadth of the Riverview Park, as it becomes a location where sponsored
events will take place, as well as it being a prime location for it to be an educational
outdoor classroom for our young people. The whole area has become the gateway to
Pelican Island, serves many private organizations and the City itself, will offer many
varied activities and is the home of the old Snowshoe House that if refurbished with
grant dollars, can serve as an open classroom for visitors and children at a fraction of
the cost for a new building. This said and repeated from other written documents
provided by the Parks & Recreation Advisory Committee during its three years in
existence, the Committee believes that the City Council should begin thinking about
closing Indian River Drive and perhaps redirecting the traffic flow on a new road
that circumnavigates the park, rather than going directly through it. A former
member of our Committee, now serving on another City board, expressed concerns
about safety near the boat ramps to the Council on behalf of our Committee. The
Committee continues to suggest that safety is an important responsibility of any
future parks development. The closing could be 24-hours a day or just during
events, but as only a suggestion, the Committee recommends that Council have
further discussion regarding this idea.
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Billlngui, -Chairpe nand Zone A Representative, for Committee Members:
Unfilled - Zone B resentative Jessica Keaton - Regular at-Large Member
Jeanne Jessup - Zone C Representative Michele Merlin - Alternate Member
Jayne Barczyk - Zone D Representative City Liaison I Parks Superintendent - Chris McCarthy
.,
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Parks & Recreation Advisory Committee
City of Sebastian, Florida
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DATE:
TO:
RE:
April 27, 2005
Sebastian City Council
Parks Committee Recommendations
Creation of a Division of Recreation
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The Parks & Recreation Advisory Committee would like to ask the Sebastian City Council to
consider the following recommendations as they relate to a Recreation Division under the Public
Works Department.
In essence, the Committee recognizes the burst of growth in young people in the north county area
and the need to find recreational outlets throughout the year and as part of a summer program.
Public input and committee member awareness has shown that the Sebastian area has grown at a
rate that exceeds that of any other part of the county and that it is the responsibility of the
Committee to seek out and make recommendations that will help balance growth with recreation
needs. In addition, several years have passed since the City of Sebastian decided to take on a more
decisive role in parks and recreational facilities as a separate entity from that of Vero Beach.
With these thoughts in mind, the Committee has made the following motions that could guide future
City Council deliberations about parks and recreation facilities that meet the needs of the residents:
The Committee moved, by unanimous vote, to recommend the following:
Motion 1- Division of Recreation: To create a RECREATION DIVISION, under the umbrella of
the DEPARTMENT OF PUBLIC WORKS, as a parallel agency with that of the PARKS
DIVISION - Thus allowing the two divisions - PARKS (with Mr. McCartby as Superintendent)
and RECREATION (with a Supervisor) to work within the Public Works Department
Motion 2 - Full Time Position: To create a full-time position to help in the planning and running of
a day-to-day recreation program, with work coordinated by a full time Supervisor for a new
RECREACTION DIVISION
Motion 3 - Division of Recreation Office and Recreation Facility: To designate the old Council
Chambers and offices in that whole building, upon them being vacated, to become the new
RECREA TION DIVISION home site for the purposes of office space. activities and classes, and a
recommended Summer Camp program
Motion 4 - Summer Camp: To plan for a Summer Camp program by the summer of 2006
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nand Zone A Representative, for Committee Members:
unfilled -Zone B R esentative Jessica Keaton - Regular at~Large Member
Jeanne Jessup - Zone C Representative Michele Merlin ~ Alternate Member
Jayne Barczyk - Zone D Representative City Liaison J Parks Superintendent - Chris McCarthy
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,-IOME OF PalCAN ISLAND
CITY OF SEBASTIAN
AGENDA TRANSMITTAL
for Submittal by: Citv Manager
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Agenda No. n5. n(t(':
Department Origin: _City Clerk ~4VL
City Attorney:
Subject: Expired Positions on the Parks &
Recreation Advisory Committee
Ji
Date Submitted: 4/25/05
For Agenda of: 5/1l/05
Exhibits: code, applications, board member list, ad
EXPENDITURE REQUIRED: AMOUNT BUDGETED:
APPROPRIATION
REQUIRED:
SUMMARY
Mr. Ingui's "Zone A" position expires May 31, 2005. He would like to serve again.
Ms. Merlin's alternate member position also expires May 31, 2005. She would also like to serve
again as Zone B's representative.
Zone C's position expires May 31, 2005 and there are no applicants at this time.
RECOMMENDED ACTION
Submit nominations tor the "Zone A" position to expire May 31, 2008.
Submit nominations for the "Zone B" position to expire May 31, 2008.
{',
Sec. 2-170. Qualifications. for Boards Generally
The primary consideration in appointing board and committee members shall be to
provide the board or committee with the needed technical, professional, financial. business or
administrative expertise. An applicant's previous term as a member or an altemate member of
the board or committee on which there is a vacancy may be given special consideration.
Whenever a current or former member of a board or committee is being considered for
appointment or reappointment to a board, the city council shall consider the number and nature
of the memoranda of conflict previously filed by such individual pursuant to ch. 112. F.S..
relating to that individual's previous membership on the board or committee for which the
appointment is being considered. All of the members of each board or committee shall be
residents ofthe city. Additional qualifications may be ordained or be otherwise applicable for a
particular board or committee.
(Ord. No. 0-97-56, S 5, 9-25-97)
RECREi~ijOf\J
DIVISION 3. PARKS AND RECRE/UIOi'J ADVISORY COMMITTEE*
'Editor's note: Ord. No. 0-01-23, 8 1, adopted Oct. 10,2001, repealed div. 3, 88 2-211--2-
214, in its entirety and reserved said sections.. Former 88 2-211--2-214 established a
recreational advisory board for the city and derived from Ord. No. 0-98-08, 8 1, adopted May
13,1998.
Subsequently, Ord. No. 0-03-29, 8 1, adopted Dec. 10,2003, added a new div. 3, 882-111--
2-114, as set forth herein.
Sec. 2.211. Establishment.
The city council hereby establishes a parks and recreation advisory committee. The
purpose of the committee shail be to study and provide recommendations to city council:
. As to the development of the park system; and
. As to the provision of active recreation programs and facilities.
Membership on the committee shail be through appointment by city council.
(Ord. No. 0-03-29, 8 1,12-10-03)
Sec. 2-212. Panel composition.
The committee shall be composed of five residents, with one member from each of the
four recreational impact fee districts and one. at-large member. In the event that no suitable
applicants are availabie from a district, another at-large member may be appointed in their
place.
(Ord. No. 0-03-29, 81, 12-10-03)
._/b~ .
'. /
Sec. 2-213. Terms.
Following appointment of the initial committee members, the representatives of districts
A and C shall serve until May 31, 2005; the representatives of districts Band D shall serve until
May 31, 2006; and the at-large member shall serve until May 31, 2007. Thereafter, committee
member terms shall be three years in length.
(Ord. No. 0-03-29, 81, 12-10-03)
To:
From:
City Council for the City of Sebastian
Billlngui
Zone "A" Representative I Chairperson
Parks & Recreation Advisory Committee
;J :-J['~ 12 Gl
Re:
Vacancy I Continuation as Parks & Recreation Advisory
Committee - Zone "A" RelJfesentative
April 5, 2005
Date:
I would like to have the opportunity to continue serving my community as a volunteer
on the Parks & Recreation Advisory Committee for the City of Sebastian. My tenure
on the committee will be ending this month and your decision would be appreciated to
allow me to continue the work of the committee we have begun severai years ago.
It has been a pleasure working with the members of this small group and to have
served the City in this capacity. In addition, I would hope that I can continue as the
chairperson, if this is acceptable to the Council and the Committee membership.
Billlngui
626 Layport Drive, Sebastian, FL 32958
(772) 581-0166
Wingui44@yahoo.com
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ARE yOU A REGISTERED YOTER'! '(ES. YOTERREG. NO.
HOW LONG HAVE YOUBEEN A RESIDENT OF SEBASTIAN? .. (,2~,q
~O YOU CURRENTLYHOLD ANYPUBIJCOFFICE! AfrlJ
DO YOUPRESEN11.-Y SERVE ON .J!,NY OTHER CITY BOARD OR COMMITTEE? J/O
WHICH BOARDS/COMMITTEES'! .
PLEASE CHECK THE BOARDS ON WIDCH YOU ARE INT.ERE.STED IN SERVING IN ORDER OF '.
PREFERENCEWlTHFIRST CHOICE BEING #1: '.
BOARD OF ADJUSTMENT
CHARTERREVIEW COMMITIEE (serves only 6 months every 7 years)
crnzENS BUDGET REVIEW ADVJSORYBOARD
CODE ENFORCEMENT BOARD
CONSTRUCTION BOARD
HANDICAPPED SELF-EVALUATION COMMITTEE
PLANNlNG AND ZONmG COMMISSION
POllCE RETIREMENT BOARD OF TRUSTEES
RECREATIONAL ADVISORY BOARD
TREE ADVISORY BOARD
OTHER TEMPORARY COMMITTEE
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APPLICABLE EDUCATION }JID/OREXPERIENCE; (attach SCpanlte resume iin=ssary)
REASONS FOR WAi'<lING TO SERVE ON BOARD OR COMlvilTTEE:
(!oiJC6Z/d lv.Q LALli) USE I/J /J.6;Ai/-vtL"Sihll ;0 -7/IE .AJ~S c/.?. 7Jf,f
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UST !illY ADDITIONAL QUALIFICATIONS TO SERVE ON BOARD OR COMMITTEE:
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HAVE YOU EVER BEEN CONVICTED OF.ANY FELONYlN THIS OR.ANY STATE?
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RA.\S YOU EVEN BEEN CONVICTED OF .ANY MISDEMEANOR INVOL \lING MORI>.L
TL)1'..PITUDE m T}lIS OR ANY STATE? '.. ,
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WOuW) YOU CONSIDER SERVlNG ON A BOARD.oTHER THAN THE ONE(S) SELECTED
ABOVE? "
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I hereby c:rtify that I am qualiiied to hold the position for which this application is maci~, F~er, I hereby ,
authorize the City of Sebastian to investigate the truthfulness of all information which I have provided in this
application. I understand that aJJY misrepresentation or ommission ofinformation requested in this ' . .
application is cause for disqualification.
r have been provided with., read aad understand City of Sebastian Code of Ordinances Se::tions 2-166 through
2-173 (attached). Information reiative to a spe::iii.c boarder commitiee is available iirequesred.
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Applic3l1t Signature " ,
before me this:50Cday of JJ (jJ'!-enJt,,--. 02co f . by
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APPLICATION TO SERVE ON CITY BOARD/COMMITTEE
(All City Board and Committee Members Must be Resloents of the City of Sebastlan\
NAME: ry\ ;
HOME ADDRESS: '-\ ,r' Cl
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BUSINESS PHONE: S\D I -3'm(:::<')c\-;7~'tJSINESS FAX:g 16 -! I Do E-MAIL: A
ARE YOU A RESIDENT OF THE CITY OF SEBASTIAN? HOW LONG?
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DO YOU CURRENTLY HOLD ANY PUBLIC OFFICE?
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DO YOU PRESENTLY SERVE ON ANY OTHER CITY BOARD OR COMMITTEE?
WHICH BOARDS/COMMITTEES?
~!~
PLEASE CHECK THE BOARDS FOR WHICH YOU ARE INTERESTED IN SERVING IN
ORDER OF PREFERENCE WITH FIRST CHOICE BEING #1:
CHARTER REVIEW COMMITTEE (serves only 6 months every 7 years - meets next In 2006)
CITIZENS BUDGET REVIEW ADVISORY BOARD (temporary - meets during summer)
CODE ENFORCEMENT BOARD (permanent board - meets once a month)'
CONSTRUCTION BOARD (permanent board - meets once a month)' .
HANDICAPPED SELF-EVALUATION COMMITTEE (permanent board - meets quarterly)
PLANNING AND ZONING COMMISSION (permanent board - meets twice a month)'
POLICE RETIREMENT BOARD OF TRUSTEES (permanent statutory board- meets quarteriy)'
\ PARKS & RECREATION ADVISORY COMMITTEE (temporary- meets once a month) ZtJne-13
,:;, TREE & LANDSCAPE ADVISORY BOARD (permanent board - meets once a month)
OTHER TEMPORARY COMMITTEE (if applicable)
(WRITE IN COMMITTEE NAME)
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Filing of financial disclosure is required following appointment
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APPLICABLE EDUCATION AND/OR EXPERIENCE: (a brief resume is required)
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HOW WOULD YOUR EXPERIE~CE BENEFIT THE BOARD YOU'RE APPLYING FOR?
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LIST ANY ADDITIONAL QUALIFICATIONS TO SERVE ON BOARD OR COMMITTEE:
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HAVE YOU EVER BEEN CONVICTED OF ANY FELONY IN THIS OR ANY STATE? 'WD
HAVE YOU EVEN BEEN CONVICTED OF ANY MISDEMEANOR INVOLVING MORAL
TURPITUDE IN THIS OR ANY STATE? Q\J"'J
WOULD YOU CONSIDER SERVING ON A BOARD OTHER THAN THE ONE(S) SELECTED
ABOVE? 'y "z,"
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I hereby certify that I am qualified to hold the position for which this application is made, Further, I hereby authorize
the City of Sebastian to investigate the truthfuiness of ail information which I have provided in this application. I
understand that any misrepresentation or omission of information requested in this application is cause for
disqualification,
I have been provided with, read and understand City of Sebastian Code of Ordinances Sections 2-166 through 2,173
(attached). Information relative to a specific board or com~ittee ~av,al~~b,l<l,~ r~,9Iuested,
0L ( \:'" i' \,JJ ntll'! (,0
Applicant Signature
Subscribed and swom to before
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me this
24-fh day of oc-to !?e.y
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has produced
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3-YEAR TERMS
PARKS & RECREATION ADVISORY COMMITTEE
Ordinance No. 0-03-29
MEMBER NAME AND
ADDRESS
William Ingui
626 Layport Drive
Sebastian, Florida 32958
581-0166
Beth Gray
679 Fieming Street
Sebastian, FL 32958-
589-0248
Jeanne Jessup
115 Harbor Point Drive
Sebastian, Florida 32958
581-5835
Jayne Barczyk
609 Caravan Terrace
Sebastian, Florida 32958
388-1949
DISTRICT
REPRESENTED
TERMS
District A
Made permanent member 12/10103
Term to expire 5/31/2005
Appointed 1/1102
District B
Made permanent member 12/10103
Term to expire 5/3112006
Replaced Leboeuf 7/28/04
Appointed Alternate 1/1/2002
District C
Made permanent member 12/10/03
Term to expire 5/31/2005
Appointed 1/1/2002
c.i.'
District D
Made permanent member 12/10/03
Term to expire 5/3112006
Appointed 111/2002
Jessica Keaton Regular At-Large Member
Appointed 12/11/02
474 Ponoka Street
Sebastian, FL 32958
589-8536
Michelle Merlin
450 Alamanda Avenue
Sebastian, Florida 32958
589-5098
Made permanent at-large member 12/10103
Term to expire 5131/2007
Appointed 12/11/02
Julianne Barrett Appointed 1/1/02 & Resigned 10/28/02
Alternate Member
re: Code 2-167
Replaced Gray 7/28/04
Term to expire 5/31/2005
,
1.--\
BOARD SECRETARY, LINDA KINCHEN
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IIOME OF I'HICAN I,I.ANO
March 28, 2005
PRESS RELEASE
PARKS & RECREATION ADVISORY COMMITTEE
THE CITY OF SEBASTIAN IS SEEKING APPLICANTS TO FILL AN EXPIRED
ZONE "A*", ZONE "C**" AND ALTERNATE MEMBER POSITION ON THE
PARKS AND RECREATION ADVISORY BOARD THAT WILL EXPIRE 5/2008.
QUALIFICATIONS: RESIDENT OF ZONE" p,*" IN THE CITY OF SEBASTIAN,
RESIDENT OF ZONE "c**" IN THE CITY
AND THE ALTERNATE A CITY RESIDENT.
THIS COMMITTEE MEETS ON THE LAST MONDAY OF EACH MONTH AT
5:30 PM IN THE COUNCIL CHAMBERS, 1225 MAIN STREET, SEBASTIAN.
APPLICATIONS ARE AVAILABLE IN THE CITY CLERK'S OFFICE, CITY HALL,
1225 MAIN STREET, SEBASTIAN, BETWEEN THE HOURS OF 8:00 AM AND
4:30 PM AND WILL BE ACCEPTED THROUGH APRIL 18,2005.
"Begin at the intersection of centerlines of Fleming Street and CR512; thence follow centerline of Fleming Street
north to Main Street: thence follow centerline of Main Street northeast until it intersects with the perpendicular
extension of the lot line between Lots 3 & 4, Block 12, Sebastian Highlands Unit 1: thence follow said extended lot
line through to the Doundary of Roseland Sateilite Airfield Tract 1 (Sebastian Municipal Airport): thence follow along
said boundary to the west and north, and continue along the same as it becomes the boundary to Roseland
Satellite Airfield Tract 3, continuing as the same line becomes the City Limits: thence follow said City Limits to the
west and around until the same intersects with CR512; thence follow northeast along the centerline of CR512 to the
Point of Beginning.
'"*Begin at the point the City Limits intersect the boundary of Sections 7 & 18 from the north; thence follow said City
Limits east and around south until the same intersects with Powerline Road; thence follow the centenine or
PowerHne Road north to Barber Street; thence foliow Barber Street to the west and north to the centerline of the
EJkam Waterway; thence follow the centerline of the Elkam Waterway east to mouth of the ColJier Waterway;
thence follow the Collier Waterway to the point it intersects with the boundary of Sections 12 & 13: thence foJlow
east along said section line, continuing as it becomes the boundary of Sections 7 & 18 to the ?oint of the
Beginning.
###
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"-qOME 1J1F ?~L1CAN :.:;.l.....,t.ll}
City of Sebastian
1225 Main Street
Sebastian, Florida 32958
Subject: Expired Regular Member Planning
and Zoning Commission Position
Agenda No. 05. 0 13 ('
Department Origin: City Clerk's Office~/j,V
City Attorney:
Date Submitted: 4/25/05
Approved for Submittal by: City Manager
For Agenda of: 5/11/05
code, applications, board member list, ad
Expenditure Required:
Amount Budgeted:
Appropriation Required:
SUMMARY STATEMENT
Mr. Paul's position has expired, He is interested in serving again,
Both current alternates, Mr. Oakes & Mr. Simmons. are interested in moving up to a
regular member position.
Three new applications have been submitted,
If Council appoints one of the alternate members, Council can fill that alternate's position
with another applicant at this meeting. !
RECOMMENDED ACTION
Interview applicants, unless waived, and submit nominations for the expired regular
member position to expire 5/1/2008.
Fill alternate if necessary.
Sec. 54-1-2.4. Planning and zoning commission.
(8) Established and designated local planning agency. Pursuant to and in
accordance with the City Charter and section 163.3174, F.S., of the County
and Municipal Planning and Land Development Regulation Act, the city
council finds that planning of land use and continuing growth management
evaluation within the City of Sebastian is a public purpose benefiting the
safety, economic and cultural welfare of the citizens of Sebastian. The city
council further finds that this public purpose can best be achieved by
establishing the Sebastian Planning and Zoning Commission. which is
hereby established and designated as the local planning agency (LPA) for
the city. The Sebastian Planning and Zoning Commission shall abide by the
City Charter, as amended, and all applicable provisions of the Florida
Statutes. The pla"nning and zoning commission shall have the authority and
responsibility to review land use in the city and evaluate planning and
regulatory techniques for resolving physical, economic, social, environmental
and fiscal issues. The city council directs the planning and zoning
commission to carry out functions and powers herein identified. The
planning and zoning commission shall use the power and authority
conferred upon it by the land development code to further its stated pUblic
purpose.
(b) Membership, tenns and removal. The Sebastian Planning and Zoning
Commission shall consist of seven members and two alternates. The
qualifications, term and appointment of members shall be done in
accordance with chapter 2, article VI, division 1 of the Code of Ordinances,
City of Sebastian.
(1) Alternate members and their duties. The alternate members
may attend all meetings of the planning and zoning commission but
shall act only in the absence, disability or disqualification of a regular
member tf1ereof. When an alternate member acts, the minutes of the
planning and zoning commission shall reflect the name of the
absent, disabled or disqualified member in whose place and stead
the alternate member is acting. Each alternate member shall fill in
for a regular member who is absent, disabled, or disqualified on a
rotating basis with the most senior alternate member to be the first in
the initial rotation. If mote than one regular member is absent,
disabled or disqualified, then both alternate members shall act as
members of the planning and zoning commission.
(2) Vacancies and reappointment of commission members.
Appointments to fill any vacancy, shall be for the remainder of the
unexpired term of office of the vacated planning and zoning
commission seat being filled by the appointment.
(3) Removal of commission members and alternates. The
removal of members shall be done in accordance with chapter 2,
article VI, division 1 of the Code of Ordinances, City of Sebastian.
(c) Compensation of planning and zoning commission members. All
members shall selVe without compensation but, as authorized by the city
council, may be reimbursed for actual expenses incurred in connection with
their duties.
(d) Functions and powers. The Sebastian Planning and Zoning
Commission shallllave the power and authority to carry out the duties and
responsibilities conferred upon it by the land development code consistent
with section 163.3174, F.S. and shall perform these duties in the best
interests of the health, safety. and welfare of the citizens of Sebastian. The
planning and zoning commission shall have the following functions, acting
either as the local pfanning agency (LPA) or as the city's planning and
zoning commission:
Sec. 2-170. Qualifications.
The primary consideration in appointing board and committee members shall
be to provide the board or committee with the needed technical,
professional, financial, business or administrative expertise. An applicant's
previous term as a member or an alternate member of the board or
committee on which there is a vacancy may be given special consideration.
Whenever a current or former member of a board or committee is being
considered for appointment or reappointment to a board, the city council
shail consider the number and nature of the memoranda of conflict
previoLlsly fifed by such individual pursuant to ch. 112, F.S., relating to that
individual's previous membership on the board or committee for which the
appointment is being considered. All of the members of each board or
committee shall be residents of the city. Additional qualifications may be
ordained or be otherwise applicable for a particular board or committee.
("~---"
'-..
(Ord. No. 0-97-56, S 5, 9-25-97)
HOMF. OF rEUC/'iN ISlAND
APPliCATION TO SERVE ON CITY BOARD/COMMITTEE
(All City Board and Committee Members Must be Residents or the City of Sebastian)
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BUSINESS PHONE:
BUSINESS FAX:
E-MAIL:
HOW LONG? l Y A: -
i ARE YOU A RESIDENT OF THE CiTY OF SEBASTIAN? Y G.5
I
I
I DO YOU CURRENTLY HOLD ANY PUBLIC OFFICE? j// iJ
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I
I
DO YOU PRESENTLY SERVE ON ANY OTHER CITY BOARD OR COMMITTEE?
WHICH BOARDS/COMMITTEES? .N IJ
PLE,I\SE CHECK THE BOARDS FOR WHiCH YOU ARE INTERESTED IN SERVING iN
ORDER OF PREFERENCE WITH FIRST CHOICE BEING #1:
I CHARTER REVIEW COMMITTEE (serves only 6 montl1s every 7 years - meets next in 2006)
I__~ CITIZENS BUDGET REVIEW ADVISORY BOARD (temporary - meets during summer)
I CODE ENFORCEMENT BOARD (permanent board - meets onGe a mOl1th) ^
_2 COMMUNITY REDEVELOPMENT ADVISORY COMMITTEE (perm8llen! board-meets as needed)
_-------'~CONSTRUCTION BOARD (permanent Doard - meets once a montlJ)*
I ~____HANDICAPPED S ELF-EV ALUA TION COMM ITTEE (permanent board -- meets quarterly)
I PLANNING ,~ND ZONING COMMISSION (permanent board - meets twice a month) ^
I _~POLlCE RETIREMENT BOARD OF TRUSTEES (permanent statutory board-meets quarterly)'
'1 ._..___PARKS & RECREATION ADVISORY COMMITTEE (permanent board - meets once a month)
TEMPORARY ENVIRONMENTAL .~DVISORY COMMITTEE
! =___ TREE & LANDSCAPE ADVISORY BOARD (permanent board - meets once a month)
__OTHER TEMPORARY COMMITTEE (if applicable) . ;1'0
(WRITE IN COf,,1MITTEE NAME) ;[,",.0
*Flling of financial disclosure is required following appointment
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I APPLiCAB~E E~UCA TION AND/OR EXPERIENCE: (a brief resume is reauired)
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LIST ANY ADDITIONAL QUALIFICATIONS TO SERVE ON BOARD OR COMMITTEE:
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HAVE YOU EVER BEEN CONVICTED OF ANY FELONY IN THIS OR ANY STATE? NO
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I hereby certify that I am qualified to hold the position for which this application is made. Further,! hereby authorize
the City of Sebastian to investigate the truihfulness of all information which i have provided in this application. I
understand that any misrepresentation or omission of information requested in this application is c,.ause for
di squalification.
j have been .orovided 1,vith, read and understand City of S8~n Code of Ordinances Sections 2-166 through 2-173
(attached). information relative to a speauc board or c~s ay"lable if reqUe,st~d.
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Applicant Signature
Subscribed and Swam to before
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~ ",.;;;n~, JENNY GESSLER ~
~ g~m/\ NotBrV iiU. biie - State of Florida
~;;,' . ~~ My Ci.iTIfI1:::;,<;>icli Expu-esJul 10, 2005
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APPLICATION TO SERVE ON CITY BOARD/COMMITTEE
(All Citv Board ana Committee Members Must be Residents of the Citv of Sebastian)
HOME OF PELICAN 15IA~D.
NAME: ~ /-7 /J:'"
HOME ADDRESS:
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HOME FAX:
E-MAIL:
BUSINESS: 7/i.2.Ei
BUSINESS ADDRESS:
BUSINESS PHONE:
BUSINESS FAX:
E-MAIL:
ARE YOU A RESIDENT OF THE CITY OF SEBASTIAN?
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HOW LONG?
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DO YOU CURRENTLY HOLD ANY PUBLIC OFFICE?
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DO YOU PRESENTLY SERVE ON ANY OTHER CITY BOARD OR COMMITTEE?
WHICH BOARDS/COMMITTEES?
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PLEASE CHECK THE BOARDS FOR WHICH YOU ARE INTERESTED IN SERVING IN
ORDER OF PREFERENCE WITH FIRST CHOICE BEING #1:
CHARTER REVIEW COMMITTEE (serves only 6 months every 7 years - meets next in 2006)
CITIZENS BUDGET REVIEW ADVISORY BOARD (temporary - meets during summer)
X CODE ENFORCEMENT BOARD (pennanent board - meets once a month)'
COMMUNITY REDEVELOPMENT ADVISORY COMMITTEE (pennanent board-meets as needed)
CONSTRUCTION BOARD (pennanent board - meets once a month)'
HANDICAPPED SELF-EVALUATION COMMITTEE (pennanent board - meets quarterly)
X. PLANNING AND ZONING COMMISSION (pennanent board - meets twice a month)"
POLICE RETIREMENT BOARD OF TRUSTEES (pennanent statutory board- meets quarterly)'
PARKS & RECREATION ADVISORY COMMITTEE (pennanent board - meets once a month)
TREE & LANDSCAPE ADVISORY BOARD (pennanent board - meets once a month)
OTHER TEMPORARY COMMITTEE (If applicable)
(WRITE IN COMMITTEE NAME)
*
Filing of financial disclosure is required following appointment
\wp-formlapplicat.Wpd
rev. 1/2004
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APPLlCABL:: ::DUCATION AND/OR EXPERIENCE: (a briei resume is required)
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HOW WOULD YOUR :;:XPERIENCE BENEFIT THE BOARD YOU'RE APPLYING FOR?
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HAVE YOU EVER BEEN CONVICTED OF ANY FELONY IN THIS ORANY STATE? ;0"""
HAVE YOU EVEN BEEN CONVICTED OF ANY MISDEMEANOR INVOLVING MORAL ;Jo
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I hereby certify that I am qualified to hold the position for which this appiication is made. Further. I hereby authorize
the City of Sebastian to investigate the truthfulness of all information which I have provided in this application. I
understand that any misrepresentation or omission of information requested in this application is cause for
disqualification.
I have been provided with. read and understand City of Seba~n Code of Ordinances Sections 2-166 through 2-173
(attached). Information relative to a specific board or cc;pmli~e~ is ~vailable if re ue ted.
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Applicant SignatV
to before me this L~ day 0
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ANN V. ROUSSEAU
MY COMMISSION # DO 089531
EXPIRES: March t8. 2006
BOnd<!ldThruNotarvPubl:cUnderwrrters
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HOME OF PElICAN ISLAND
APPLICATION TO SERVE ON CITY BOARDfCOMMITTEE
(.1\11 City Board and Committee Members lvIust be ReSidents of the City of Sebastian)
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BUSINESS ADDRESS:
BUSINESS PHONE:
BUSINESS FAX:
E-MAIL:
HOW LONG?Si I~'c(;-' .
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ARE YOU A RESIDENT OF THE CITY OF SEBASTIAN?
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DO YOU CURRENTLY HOLD ANY PUBLIC OFFICE?
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DO YOU PRESENTLY SERVE ON ANY OTHER CiTY BOARD OR COMMITTEE?
WHICH BOARDSfCOMMITTEES? ND
PLEASE CHECK THE BOARDS FOR WHICH YOU ARE INTERESTED IN SERVING IN
ORDER OF PREFERENCE WITH FIRST CHOICE BEING #1:
CHARTER REVIEW COMMITTEE (serves only 6 months every 7 years - meets next in 2006)
CITIZENS BUDGET REVIEW ADVISORY BOARD (temporary - meets during summer)
CODE ENFORCEMENT BOARD (permanent board - meets once a month)'
COMMUNITY REDEVELOPMENT ADVISORY COMMITTEE (permanent board-meets as needed)
:Z.. CONSTRUCTION BOARD (permanent board - meets once a month)'
HANDICAPPED SELF-EVALUATION COMMITTEE (permanent board - meets quatlerly)
I v--1"LANNING AND ZONING COMMISSION (permanent board - meets twice a month)"
POLICE RETIREMENT BOARD OF TRUSTEES (permanent statutory board- meets quarterly)"
PARKS & RECREATION ADVISORY COMMITTEE (permanent board - meets once a month)
TREE & LANDSCAPE ADVISORY BOARD (permanent board - meets once a month)
OTHER TEMPORARY COMMITTEE (if appiicable)
(WRITE IN COMMITTEe NAME)
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Filing of financial disclosure is required following appointment
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LI~T i t~.~1M AL 6tiALi(=~NS 0 ~ERVE O:~B:~.~~~:~:~M~: lEE:. Lc-r;/v
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HAVE YOU VER BEEN CONVICTED OF ANY FELONY IN THIS OR ANY STATE? AJo--
HAVE YOU EVEN BEEN CONVICTED OF ANY MISDEMEANOR INVOLVING MORAL
TURPITUDE IN THIS OR ANY STATE? !\,/<:::)
WOULD YOU CONSIDER SERVING ON A BOARD OTHER THAN THE ONE(S) SELECTED
I ABOVE? ,,~
I hereby certify that I am qualified to hold the position for which this application is made, Further, I hereby authorize
the City of Sebastian to investigate the truthfulness of all information which I have provided in this application. I
understand that any misrepresentation or omission of information requested in this application is cause for
disqualification.
'''} ~ re:I
Subscribed and sworn to before me this .c.. ) day
V\f, II; (" in tJ{IA ~
rC f)r i V L "i ti'c f h S t as identification.
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~oiary Public, State of Florida
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'WilHam G. J_\Jagy
1415 Tradev!inris ':'VfiY
Sebastian. 1'L :329.58
'791-gl$<6 -4%<6
William G. Nagy
Experience
Education &
Military Service
Certifications &
Memberships
1'1O'-0l2..8l\l11::'\JJ.--6C1;z.:; 7004,
1993-Present Coi11):l'l6r1~lth of P~rmsylvarlla ,?astecrrR~on
Building Constnaction Inspector
. Inspect daily building activities under construction from foundations to
Roof, to assure compliance, and monitor and approve testing of utility
lines etc.
1967-1991 E.I. du Pont de Nemours & Co. Wilmington, DE
Architectural Engineering Designer
. Drafted and designed all types of structures.
1965-1967 Allstates Design & Development Co., Inc. Trenton, NJ
Architectural Designer
. an contract to the DuPont Company.
. Designed buiidings and prepared working drawings.
1959-1965
Architectural Draftsman & Designer
. Held several positions for the above years. Some positions were as a
temporary contractor.
1953-1955 Delehanty Institute of Architectural Design New
York, NY
. 1500 Hour certificate.
1955-1959 United States Air Force Washington, DC
. Four years as Draftsman and received an Honorable Discharge.
I.C.B.a. (International Conference of Building Officials)
. Professional member of I.C.B.a.
'. Certified building inspector
B.O.CA (Building Officials and Code Administrators International, Inc.)
. MemberofB.O.C.A.
. Certified building inspector
. Certified building plan examiner
. Certified building inspector (Southem Building Code Conference)
William G. Nagy
1415 Tradewinds Way
Sebastllm, FL ;l2958
. Certified 1 & 2 family dwelling inspector
. Certified 1 & 2 family dwelling plumbing inspector
a.o.c.A. Continuing Education Seminars:
. Residential plan review - 8/98
. Fire protection system - 5/98
. Special and mixed uses - 5/98
. Solving means of egress in commercial buildings _ 5198
. Non structural plan review - 4/98
. International water pipe sizing - 6/8/99
International vents and venting - 6/8/99
. Overview of the 2000 International Fire Code - 9/25/01
. Fire protection systems - 5/23/00
. Enforcement maintenance of residential and commercial structures _
3/23/00
. Overview of the 2000 International Building Code _ 5/17/01
. Perform residential inspection tasks - 6/25/01, 6/26/01, and 6/27/01
. International residential mechanical inspection - 5/6/99
/
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1415 'I'radewind. Way
Sebastian, FL 32958
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t.age I or I
Jeanette Williams
From: John Oakes [dadjo7@yahoo.eom]
Sent: Saturday, April 16, 2005 7:47 PM
To: jwilliams@cityofsebastian.org
Ce: nathanmeeollum@bellsouth.net
Subject: Planning and Zonning Board
Jeanette, Hello,
If at anytime there is a "permanent position" open on the Planning and Zoning Board would you please
submit my name for consideration. To my knowledge I do have a current resume and application on file.
If the City of Sebastian needs any further intormation or has any additional questions for my
consideration please let me Imow. Thank you.
Sincerely, John Oakes
772-388-2957
772-480-1907
Do you Yahoo!?
Plan great trips with Yahoo! Travel: Now over 17,00Qgllic!~s.l
4/19/2005
atlOl
SE.8AST~
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HOME OF PELICAN ISlAND
APPLICATION TO SERVE ON CITY BOARD/COMMITTEE
(All City Board and Committee Members Must be Residents of the City of Sebastian)
----- 60"ceJ
NAME: old ,,(/1
HOME ADDRESS: ry:? ;0,.<,,,/ r:;~t" T (U/,-{t//, :J ')
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HOME PHONE: 77;: -]Ff-27'S? HOME FAX: 77 Z -/J'f-(ir;i:? E-MAIL: thLff1tu:
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BUSINESS: {, . 01. " L d Y ':If d~ '3i:.
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BUSINESS ADDRESS: / ~ .' /' ~rJ/
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BUSINESS PHONE: 77Z -<jJ1l -/j'tl7 BUSINESS FAX: 77z -n'Y-6-fbjE-MAIL:Jtf/;f)B~ "
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ARE YOU A RESIDENT OF THE CITY OF SEBASTIAN? ~ HOW LONG? ? ? r
t1;.:v . ." 11''2'',
f ')0.
DO YOU CURRENTLY HOLD ANY PUBLIC OFFICE?
/VrJ
DO YOU PRESENTLY SERVE ON ANY OTHER CITY BOARD OR COMMITTEE? y",
WHICH BOARDS/COMMITTEES? ,tilt
PLEASE CHECK THE BOARDS FOR WHICH YOU ARE INTERESTED IN SERVING IN
ORDER OF PREFERENCE WITH FIRST CHOICE BEING #1:
CHARTER REVIEW COMMITIEE (serves only 6 months every 7 years - meets next in 2006) ::0
. :1 CITIZENS BUDGET REVIEW ADVISORY BOARD (temporary - meets during summer)
CODE ENFORCEMENT BOARD (permanent board - meets once a month)'
CONSTRUCTION BOARD (permanent board - meets once a monthI' -,
HANDICAPPED SELF-EVALUATION COMMITTEE (permanent board - meets quarterly) ..- ,
I PLANNING AND ZONING COMMISSION (permanent board - meets twice a month)' "-J (
'? POLICE RETIREMENT BOARD OF TRUSTEES (permanent statutory board- meets quarterly)' c.)
PARKS & RECREATION ADVISORY COMMITTEE (permanent board - meets once a month) c
TREE & LANDSCAPE ADVISORY BOARD (permanent board - meets once a month) :-i -
OTHER TEMPORARY COMMITTEE (if applicable)
(WRITE IN COMMITTEE NAME) <C.:l (
r'
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Filing of financial disclosure is required following appointment CJ
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APPLlC/}BLE EDUCATION AND/OR EXPERIENCE: (a brief resume is reql.Jired) .
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u.4 /1fe,t/tQ:/ ~/;~t7;4/ /lW/A.'7;zf,.:,4/tU4'J'. h.-,j'#"if Ac/a'd?:f '//C&&lY ~i<rk' fa;" ~ "a-,,&
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f/dj(.'1' 1;;/~;'fJ41 ~~ryt/b;'~ A..,~~. b'.rP.h1 df ~.~;:PC''''.':? /?fZ."'.. ~;:; <eI.5~.,;A?r"jf'f'6 ,4"7 Jar
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LIST ANY ADD.ITIONAL QUALIFICATIONS TO SERVE ON BOARD OR COMMITTEE: A/ ...;:; /1d'
,..$.. /-i'cdYe' .J ee h?T';>ch
rJdi(j'ft' lrie ,r,a- tZt;;f"/ni!?Jr" '
,A1t//dt/1 a~ bz'~Ct"4Ztf'4~~c/'/!#'?Jtf6~ de c:;Z~YJI :to ~tt/i4~ Vi'
HAVE YOU EVER BEEN CONVICTED OF ANY FELONY IN THIS OR ANY STATE? /!/f!
HAVE YOU EVEN BEEN CONVICTED OF ANY MISDEMEANOR INVOLVING MORAL
TURPITUDE IN THIS OR ANY STATE? ,NlI
WOULD YOU CONSIDER SERVING ON A BOARD OTHER THAN THE ONE(S) SELECTED
ABOVE?
I hereby certify that I am qualified to hold the oosition for which this application is made. Further. I hereby authorize
the City of Sebastian to investigate the truthfulness of all information which I have provided in this application. i
understand that any misrepresentation or omission of information requested in this application is cause for
disqualification.
I have been provided wtth, read and understand City of Sebastian Code of Ordinances Sections 2-166 through 2.173
(attached). Information relative to a specific board or committee is available~r.,aquested.
It' /Il I
{tl4:u IJ.. OJ/I'
Applldant Slgnafure ' .
r-- ,i-~ L> >--
before me this ,:)'c.J._ day of fro /A(_/.
who is personally known to me. or
as identification.
7..:;,::, ':+', by
Subscribed and sworn to
:]tJir\!(l '~'i (~,.."e<,
has produced
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Notary Public, State of Florida j
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LINDA C. TEAGUE
Notary PubliC, State oi Florida
My comm. expo Nov. 3, 2006
Comm. No. DO 162541
Iwp-formlapplicat.wpd
rev. 1/2004
JOHN H. OAKES
593 Birch Court
Sebastian, FL 32958
HOME (772) 388-2957 CELL (772) 480-1907
Oakesjohn7@11ol.com
WORK EXPERIENCE
MFC MORTGAGE Feb 2"', 2004 - Present
SEBASTIAN, FL
Account Executive
Exclusive Loan Officer for Maronda Homes Inc. for all new propenies located in Indian River and Port St.
Lucie Counties. I assist any and all customers in their efforts to obtaio fmancing for their primary
residence, iovestment and second homes by providing the least expensive rates and closing cost to the
customer. I am the customer's point of contact for originating the loan and their liaison throughout the
mongage application process until the loan closes and they have obtaioed title to the property.
SEBASTIAN RIVER MEDICAL CENTER (Part-Time) Dec 8'h, 2003 - Jan. 31, 2004
SEBASTIAN, FL
EMT/Transport Driver
Assist in the coordioation of transportation for adult, geriatric and pediatric patients.
TIMOTHY S. SIGMAN M.D. P.A. (Part-Tiroe) October 2002 - Present
SEBASTIAN, FL
EMTlMedical Assistant - Doctor's Office-Per Diem
Patient Preparation; iocludes vital signs, weight 02 saturation, EKG's, shots, prescriptions under Doctor's
Direction. Coordioate BloodlUrine Lab and Specialist appoiotments.
INDIAN RIVER MEMORIAL HOSPITAL March 2003 - August 2003
VERO BEACH, FL
EMTlMedical Transport
Under the general auspices of the Medical Director and direct supervision of the Transport Coordioator,
Provide basic life support and assists the Paramedic with advanced life support. Operate hospital vehicles
in the emergent as well as routine situations.
SEBASTIAN RIVER MEDICAL CENTER Ocr 8 2002 - March 2003
SEBASTIAN, FL
EMT/EKG Technician - CardiolPulmonary Department
Administer EKG's for patients io the Emergency Room, Intensive Care Unit, Recovery Room, Ambulatory
Dept" Med Surg Dept., Progressive Care Unit and Diagnostic Center. Respond to Codes as is needed
withio the hospital.
... I will provide copies of my last performance reviews from Sebastian River Medical Center and Indian
River Memorial Hospital if requested ...
HEADWAY CORPORATE STAFF ADMINISTRATION Nov 2001 -January 2002
NEW YORK, NY
Mortgage Contract Underwriter for G, E. Mortgage Insurance
Assess risk of mortgage loan applications approviog or denying the application per Investor guidelines.
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CENTRAL CAROLINA BANK & TRUST Sept 1999 - Nov 2000
DURHAM, NC (lost my job due to a merger)
Mortgage Loan Consultant - Mortgage Direct Department
Consulted and originated mortgage loans for bank customers referred by bank branch personnel.
Conventional, Jumbo, V A, FHA & Non-Conforming loans. Supervised processing and consulted with
underwTiting to ensure accurate and saleable loans to secondary market. Cross sold and/or referred other
bank products to customers.
HOMEVEST MORTAGE CORPORATION
RALEIGH, NC
Branch Manager
Supervised processing staff and loan officers. Originated Conventional, Jumbo and Non-Conforming
mortgage loans. Solicited Builders, Realtors and Individual consumers for purchase and refinance loans.
Feb 1999 - August 1999
(company went out of business)
REGIONS BANK FINANCIAL CORPORATION
ALPHARETTA, GA
Account Executive (for the state of North Carolina)
Solicited Correspondent Lenders, Credit Unions and Brokers for their non-conforming and construction
mortgage loans. Serviced established customers and developed new business. Introduced and explained all
loan programs. I was the liaison berween correspondents and internal departments, maintained monthly
sales quota.
Nov 1997 - Dec 1998
(lost my job due to a merger)
CONSOLIDATED MTG. & FINANCIAL SERVICES March 1996 - October 1997
CARY, NC
Loan Officer
Identified mortgage loan programs for prospective customers that phoned into our centralized call center
requesting home equity loans or refinance. Facilitated the origination and assisted with processing the loan.
Reviewed the closing and funding of the loan package,
G.B. CAPITAL MORTGAGE/KELLY SERVICES October 1995 - Dec 1995
MEMPillS, TN
Loan Processor
Processed mortgage insurance applications from lenders and issued commitments using image and RMG.
BANKERS LIFE AND CASUALTY INSURANCE Nov 1994 - October 1995
CORDOVA, TN
Insurance Agent
Soid annuities, life, health Insurance, medicare supplement and long term care insurance. Utilized these
products to protect Senior citizen's assets and quality oflife.
Previous Emplovment Experience
Federai Express Corporation: Field Operations/Trace Agent/Sr. Billing Agent (approx 6 yrs)
EDUCATION
Indian River Commnnity College
Graduating with Associate Degree
Approximately December 2004
Evoc EMS 1335 Ambulance Certificate
Brevard Community College
Emergency Medical Technician
August 2003 - Present
March 2003
Jan - May 2002
Certifi.cate # 305197
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APPLICATION TO SERVE ON CITY BOARDICCIMMITTEE
(All City Board and Committee Members Must be Residents of t,e City of Sebastian)
NAME: (., /1 eJ /'- oS j_f Co ~ -i -p
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HOME ADDRESS: 1)0; I' U ,-4 s..t!)- '--. ,,;, '" ?
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IARE YOU A RESIDENT OF THE CITY OF SEBASTIAN? Y 1.".5: HOW LONG? )0 y;t.r
00 YOU CURRENTLY HOLD ANY PUBLIC OFFICE?
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DO YOU PRESENTLY SERVE ON ANY OTHER CITY BOARD Oft COMMITTEE?
WHICH BOARDS/COMMITTEES? ! .
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PLEASE CHECK THE BOARDS FOR WHICH YOU ARE INTERE~;TED lN SERVING IN
ORDER OF PREFERENCE WITH FIRST CHOICE BEING #1:
CHARTER REVIEW COMMITTEE (selVes only 6 months e\lel)' 7 years - meets next In 200B)
CITIZENS BUDGET REVIEW ADVISORY BOARD (19mpOlllry - meets 'luring summar)
I CODe ENFORCEMENT BOARD (permanent board. maats once e mOllth)'
CONSTRUCTION BOARD (permanant board - meats once a month)'
I HANDICAF'F'ED SELF-EVALUATION COMMITTEE (permanent board- maets quarterly) !!Ij
>Jt-J- PLANNING AND ZONING COMMISSION (permanent board - meets twice a month)'
POLICE RETIREMEiIrT BOARD OF TRUSTEES (permanent statutory board- meets qUBrterly)'
F'ARKS & RECRE:AllON ADVISORY COMMITTEE (permanent board - meets once a month) :=:J
TREE & LANDSCAPE ADVISORY BOARD (permanant board - meets mce a month) --,-.
OTHER TEMF'ORARY COMMITTEE m appllMble) -~
(WRITE IN COMMITTEe NAMI,) 'J->.
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LIST ANY ADDITIONAL QUALIFICATIONS TO SERVE ON BOARD OR COMMITTEE:
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HAVE YOU EVER BEEN CONVICTED OF ANY FELONY IN THIS OF: ANY STATE? ,J 0
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HAvE YOU EVEN BEEN CONVICTED OF ANY MISDEMEANOR INVOLVING MORAL
TURPITUDE IN THIS OR ANY STATE?
NO
WOULD YOU CONSIDER SERVING ON A BOARD OTHER THAN THE ONE(S) SELECTED
ABOVE?
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I hereby certify thai I 8m quallfled to hold the position for which Ihis application is mode. FurthAr, I hereby authorize
the CIty of Sebastian to investigate the truthfuln"". of .Ulnformallon whiCh I have provided in this application. I
understand thai any mlsrepresentll1lon or omission of information requested In this application i. cause lor
disqualification. '
I he,. been provided with. reed and understand City of Sebastian Code of Ordinance. SeCllOns 2-166 through 2-173
(attached), Informallon rotative to a specllle board or comm~ is evailable H requestEd.
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SEBASTIAN
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HOME OF PWCAN ISlAND
APPLICATION TO SERVE ON CITY SOARD/COMMITTEE
(All City Board and Committee Members Must be Residents of the City of Sebastian)
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HOME PHONE: S,8 9- cnz,(, HOME FAX: 529 - S '77 P E-MAIL:
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ARE YOU A RESIDENT OF THE CITY OF SEBASTIAN? ~.>S HOW LONG? ~ h )1-fS,
I
DO YOU CURRENTLY HOLD ANY PUBLIC OFFICE? ,~o
DO YOU PRESENTLY SERVE ON ANY OTHER Cll)" BOARD OR COMMITTEE? YeS
WHICH BOARDS/COMMITTEES? eOJ)t::: CrJ'h.e/]?' -d. 8 ~
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PLEASE CHECK THE BOARDS FOR WHICH YOU ARE INTERESTED IN SERVING IN
ORDER OF PREFERENCE WITH FIRST CHOICE BEING #1:
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CHARTER REVIEW COMMITTEE (selVes only 6 months every 7 years - meets next in 2006)
CITIZENS BUDGET REVIEW ADVISORY BOARD (temporary)
~ CODE ENFORCEMENT BOARD (permanent board)
CONSTRUCTION BOARD (permanent board) r....~,
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HANDICAPPED SELF-EVALUATION COMMITTEE (permanent board) ...= ,
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\/ PLANNING AND ZONING COMMISSION (permanent board) -
POLICE RETIREMENT BOARD OF TRUSTEES (permanent statutory board) - , ,-
PARKS & RECREATION ADVISORY COMMITTEE (temporary)
TREE & LANDSCAPE ADVISORY BOARD (permanent board) il'...) c
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LIST ANY P,DpITIONALQUA;:IFICATIONS J9SERVE ON BOARD OR COMMITTEE:
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HAVE YOU EVER BEEN CONVICTED OF ANY FELONY IN T;;IS OR ANY STATE? Ji /,/
/ ll- 0
HAVE YOU EVEN BEEN CONVICTED OF AI)1Y MISDEMEANOR INVOLVING MORAL
TURPITUDE IN THIS OR ANY STATE? rJ 0
WOULD YOU CONSIDER SERVING ON A BOARD OTHER THAN THE ONE(S)
SELECTED ABOVE? 1114 l' b-e
I hereby certiiy that I am oualified to hold the posITion for which this aoplication is made. Further, I hereby authorize
the City of Sebastian to investigate the truthfulness af all information which I have provided in this application. j
unaerstand that any mlsrepresemation Of omission of information requested in this application is cause for
disqualification,
I have been provided with, r~ad and undenstand City of Sebastian Code o~ Ordinances Sections 1':166 through 2-i/3
(attached). Information relaIlve to a speCific ooard or ct:mrttee IS availalle if ~,es, ted.
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Applicant Signature
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MY COMMISSION # DD 081347 S
EXPIRES: February 16, 2006
BonoadThru Natafy FuoHcUnd9lWnters
PLANNING & ZONING COMMISSION
3- YEAR TERMS
MEETS 1ST AND 3RD THURSDAY OF EACH MONTH - 7:00 P.M.
MEMBER NAME AND APPOINTMENT HISTORY CURRENT TERMS
ADDRESS STATUS COMPLE
[MOST RECENT HISTORY TED
FIRST]
Daniel Keough Reappointed 1/12/05 Term to expire
160 Day Drive 11/1/2007
Sebastian, FL 32958 Took Emil Svatik's Regular
589-0070 Member Position 3/24/2004 Term to expire
11/1/2004
Took Taylor's Unexpired
Alternate Member Position Term to expire
8/13/03 1/1/2005
Ron Celli Took Seeley's Regular Member Term to expire
680 Gossamer Wing Position 4/13/05 4/1/2008
Way
Sebastian, FL 32958
388-2140
~M..".____...,"",.,',):,:.. ,
Larry Paul Took Blessing's Unexpired Term to expire
1701 Sunset Lane Regular Member Position 5/1/2005
Sebastian, Florida 4/28/04
32958
388-0937
William Mahoney I Reappointed Regular Member Term to expire
207 Delaware Avenue 1/26/05 2/1/2008
Sebastian, FL 32958 Reappointed Regular Member Term to expire
589-8524 2/13/2002 2/1/2005
Took Pliska Regular Member Term to expire
Position 1/12/2000 2/1/2002
Took Shirley Kilkelly Alternate Term to expire
Member Position 11/18/98 11/1/2001
Richard S. Smith - Reappointed to 3 year term Term to expire Served
Chairman 5/2003 6/1/2006 one full
787 Carnation Drive Term to Expire: term
Sebastian, FL 32958 Took Gerhold Regular Member
388-6142 Position 7/26/2000 6/1/2003
Took Mahoney Alternate Term to expire
Member Position 2/23/2000
11/1/2001
95
,
, '-*-T
.
Harold E. Faille I Took Sheri Reichert Unexpired Term to expire
933 Oswego Avenue
Sebastian, FL 32958 Regular Member Position 11/3/02 6/1/2007
388-9891
Andrew Allocco Took Gene Rauth's Unexpired Term to
1485 Barber Street
Sebastian, FL 32958 Regular Member Position expire
388-3188 2/12/2003 11/1/2005
Took Harold Faille's Unexpired Term to
Alternate Member Position expire
11/3/02 1/1/2005
William Simmons Reappointed alternate member Term to
509 Drawdy Way position 1/12/05 expire
Sebastian, FL 32958 11/2007 I
589-9826 Took Seeley's Unexpired
Alternate Member Position Term to
1/28/04 expire
11/2004
John Oakes Reappointed alternate member Term to
593 Birch Court position 1/26/05 expire
Sebastian, FL 32958 1/1/2008
388-2957 Took Keough's Unexpired
Alternate Member Position Term to
3/24/04 expire
1/1/2005
Staff Liaison - Grow1h Management Director
Board Secretary -
96
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IIOME OF PELICAN ISLANII
March 28, 2005
PRESS RELEASE
PLANNING & ZONING COMMISSION
THE CITY OF SEBASTIAN IS SEEKING APPLICANTS TO FILL THE
FOLLOWING EXPIRED POSITION ON THE PLANNING AND ZONING
COMMISSION:
+ REGULAR MEMBER POSITION EXPIRING 5/1/2008
ALL COMMISSION MEMBERS MUST BE CITY OF SEBASTIAN RESIDENTS.
PLEASE NOTE THAT SHOULD COUNCIL FILL THE REGULAR MEMBER
POSITION WITH AN ALTERNATE, THAT ALTERNATE POSITION MAY BE
FILLED THAT NIGHT WITH ONE OF THE SAME APPLICANTS.
THIS BOARD MEETS ON THE FIRST AND THIRD THURSDAY OF EACH
MONTH AT 7:00 PM IN THE COUNCIL CHAMBERS, 1225 MAIN STREET,
SEBASTIAN.
APPLICATIONS ARE AVAILABLE IN THE CITY CLERK'S OFFICE, CITY HALL,
1225 MAIN STREET, SEBASTIAN, BETWEEN THE HOURS OF 8:00 AM AND
4:30 PM OR AT WWW.CITYOFSEBASTIAN.ORG AND WILL BE ACCEPTED
UNTIL APRIL 18,2005.
ttI#I
HOMf. OF PWCAN. ISlAND
Cit of Sebastian, Florida
Subject: Resolution No. R-OS-16 - Proposed
addition of an EMERGENCY ONLY access
to the River Oaks Preserve Subdivision.
Agenda No. 05 II?>
Approv1q for Submittal by: City Manager
y) /'~ .
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Department Origin: Growth Manageme
Purchasin gI Contracting:
Finance Director:
City Attorney:
City Clerk:
Date Submitted: May 03, 2005
For Agenda of: May 11,2005
Exhibits: R-05-16, location map, site layout, series of correspondences.
EXPENDITURE
REQUIRED: None
AMOUNT BUDGETED:
None
APPROPRIATION REQUIRED:
None
SUMMARY
Chance Holdings LLC, received preliminary development plan approval for a 148-acre parcel ofland along CR 510
approximately % miles east of 82"d Avenue, and hereinafter referred to as River Oaks Preserve. As proposed, the
subdivision will evcnmally include a total of368 single-family units.
Primary access to River Oaks will be accomplished via direct connection to County Road 510 along the southern
boundary. Additionally, and in order to sarisfy regulatory safety guidelines requiring two points of ingress and
egress, a secondary emergency only access point was proposed along the northern boundary intersecting ,vith
Lagoon Lane. Section 54-4-19.11 of the Land Development Code specifically requires all subdivisions be
designed with at least two public means of ingress and egress to provide public access to the subdivision. If an
adjustment is authorized such that only one public means of ingress and egress is required, the subdivision shall
be designed to provide at least one additional point of ingress and egress for emergency vehicles.
However, due to concerns raised by residents living in proximity of the proposed subdivision, controversy
surrounded the proposed secondary emergency access and the City Council correspondingly denied the request
for inclusion of this access point. It was further recommended by Council that a secondmy emergency access
point be located along County Road 510, although staff advised that due to access limitations and controls
asserted by the governing authority, such an access was not plausible. Please see attached Email [rom County
Traffic Engineer Chris Mora for further information.
As the proposed development inches closer to reality, we are compelled to provide appropriate direction and
oversight governing development of the land in compliance with requisite public safety, welfare and City land
development codes. Furthermore, after considerable debate, staff respectfully requests that Council reconsider
the previous decision to deny an EMERGENCY ONLY access point along the northem boundary of the subject
property. Furthermore, due to regulatory provisions, and upon direction provided by Indian River County
Emergency Services, we are once again revisiting this matter in hopes of reaching an amicable solution. Please
( ! I'
~....
refer to enclosed email correspondence from City Engineer Dave Fisher and Police Chief Jim Davis relative to
elevated safety concerns by eliminating a secondary emergency access location.
To reiterate, staff is not presenting a recommendation for inclusion of a primary access way, but simply an
emergency access point much like the existing access in Laurel Reserve, which is clearly unidentifiable as
anything more than a side yard between two lots.
RECOMMENDED ACTION
Hold quasi-judicial public hearing and consider approving Resolution No. R-05-16 requesting inclusion of the
requisite secondary emergency access for River Oaks Preserve as outlined in the attached plans.
2
RESOLUTION NO. R-05-16
A RESOLUTION OF THE CITY OF SEBASTIAN, FLORIDA, AMENDING THE
PRELIMINARY DEVELOPMENT PLAN Ai'lD PRELIMINARY PLAT FOR A
PLAi'lNED UNIT DEVELOPMENT Ki"lOWN AS RIVER OAKS PRESERVE;
PROVIDING FOR CONFLICTS HEREWITH; PROVIDING FOR EFFECTIVE DATE.
WHEREAS, Wolfe Development, Inc., received initial preliminary plat and preliminary
development plan approval for a Planned Unit Development known as River Oaks Preserve on
27 October 2004; and
WHEREAS, said development has been acquired by Chance Holdings LLC and 1-17 E.
Main Streer Bay Shore Inc.
WHEREAS, Section 54-4-19.11 of the Land Development Code specifically requires all
subdivisions be designed with at least two public means of ingress and egress to provide public
access to the subdivision. If an adjustment is authorized such that only one public means of
ingress and egress is required, the subdivision shall be designed to provide at least one additional
point of ingress and egress tor emergency vehicles.
WHEREAS, preliminary approval was conditioned upon preservation of a buffer "across
the entire north perimeter with no emergency access from the cul-de-sac" located sourh of
Lagoon Lane; instead, there shall be a break of no less than 25 feet in the buffer along CR 510 in
the eastern portion of the project, and an unobstructed tract with a stabilized surface shall be
designed adjacent thereto extending from the CR 510 right-of-way to the internal roadway.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEBASTIAN, as follows:
Section 1. TIle City Council of the City of Sebastian does hereby approve the
amended preliminary plan and development plan for River Oaks Preserve prepared by Rick J.
Melchiori, PE, outlining an emergency only access along the northern boundary of the property
aligning with one of the following roadways: Lagoon Lane (option I), Arch Court (option 2), or
Ocean Breeze Street (option 3). The proposed emergency access point shall be landscaped and
designed in such a mamler as to not appear to be an access point, but an attractive green space.
This landscaping will prevent normal traffic from traversing this point, but will permit usage by
large emergency vehicles should such a need arise. The access point will be restrictive of a
perpetual easement on the plat for emergency purposes only that would not allow any other uses
unless authorized by City Council.
Section 2. CONFLICT. All resolutions or parts of resolutions in conflict herewith
are hereby repealed.
Section 3. EFFECTIVE DATE.
passage by the City Council on May Il, 2005.
This resolution shall take effect upon
The
foregoing
Resolution was moved for adoption by CounciImember
The motion was seconded by Councilmember
and, upon being put into a vote, the vote was as foIIows:
Mayor Nathan B. McCoIIum
Vice-Mayor Brian Burkeen
Councilmember Andrea B. Coy
Councilmember Lisaune Monier
Councilmember Sal Neglia
The Mayor thereupon declared this Resolution duly passed and adopted this 11 th day of May,
2005.
CITY OF SEBASTIAN, FLORIDA
By:
Mayor Nathan B. McCoIIum
ATTEST:
Sally A. Maio, CMC
City Clerk
Approved as to form and legality for
reliance by the City of Sebastian only:
Rich, Stringer, City Attorney
(~-
RESOLUTION Ne::R-~4-45 )
A RESOLUTION OF THE CITY OF SEBASTlAJ.'f, FLORIDA, APPROVING THE
PRELIMINARY DEVELOPMENT PLAN A.i~'D PRELIMINARY PLAT FOR A
PLANNED UNIT DEVELOPMENT KNOWN AS RIVER OAKS PRESERVE;
PROVIDING FOR CONFLICTS HEREWITH; PROVIDING FOR EFFECTIVE DATE.
'if
WHEREAS, WCG/Neel-Schaffer, Inc. on behalf of Wolfe Development, Inc., has filed
an application for approval of a preliminary plat and preliminary development plan for a Planned
Unit Development !mown as River Oaks Preserve; and
WHEREAS, said development plan and plat comply with applicable State and City
codes and regulations;
NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY
OF SEBASTIAN, as follows:
Section 1.
PRELIMINARY APPROVAL.
The City Council of the City of
Sebastian does hereby approve the preliminary plat and development plan for River Oaks
Preserve prepared by Rick J. Melchiori, PE, dated July 28, 2003 and last revised August 5, 2004,
as maintained on file with the City Growth Management Department, said approval being
conditioned that construction access shall be from CR 510 only. Further, the buffer shall extend
across the entire north perimeter with no emergency access from the cul-de-sac; instead, there
shall be a break of no less than 25 feet width in the buffer along CR 510 in the eastern portion of
the project, and an unobstructed tract with a stabilized surface shall be designated adjacent
thereto extending from the CR 510 right-of-way to the. internal roadway.
Section 2.
CONFLICT. All resolutions or parts of resolutions in conflict herewith
are hereby repealed.
Section 3.
EFFECTIVE DATE.
This resolution shall take effect concurrently
with the effectiveness of Ordinance 0-03-26.
The foregoing Resolution was moved for adoption by Councilmember Conig lio
The motion was seconded by Councilmember Hep tins tall and, upon being put into a
vote, the vote was as follows:
Mayor Nathan B. McCollum
Vice-Mayor Joe Barczyk
Councilmember Ray Coniglio
Councilmember Lisanne Monier
Councilmember Michael Heptinstall
aye
aye
aye
aye
aye
\
The Mayor thereupon declared this Resolution duly passed and adopted this 27th day
of October, 2004.
ATTEST:
CITY OF SEBASTIAN, FLORIDA
By ~"m
.---'
Approved as to form and legality for
reliance by the City of Sebastian only:
'\(" LC Sh I / ~.. J--
Rich Stringer, City orney
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Message
Page 1 of 1
Tracy Hass
From: Rick Melchiori [rmelchiori@neel-schaffer.com]
Sent: Tuesday, July 06, 2004 9:00 AM
To: thass@cityofsebastian.org
Subject: FW: River Oaks Preserve
Tracy,
FYI, this is the response from Chris Mora regarding the River Oaks Preserve second entrance. Please let me
know when we would be able to get to City Council as required by the approval to explain the situation.
Thanks
Rick
-----Original Message-----
From: Chris Mora [mailto:cmora@ircgov.com]
Sent: Thursday, July 01, 20043:51 PM
To: Rick Melchiori (E-mail)
Cc: Jim Davis; Geoff Bass; Jeanne Bresett
Subject: River Oaks Preserve
The Indian River County Traffic Engineering Division has reviewed your request for an
additional driveway along C.R. 510 to serve the subject project. We are unable to grant
your request, as it would violate Section 952.12 (2) (a) of the County Land Development
Regulations (LDRs), "NUMBER AND SPACING OF DRIVEWAYS". Only one driveway
along C.R. 510 will be permitted for the project. No additional driveways, emergency or
otherwise, will be permitted.
You should also be aware that the County has the right I responsibility to determine the
driveway location and characteristics, in accordance with the LDRs, with regard to
width, radii, spacing, distance from other intersections or driveways, etc.
Christopher R. Mora, P.E.
County Traffic Engineer
Indian River County Traffic Engineering Division
1840 25th Street
Vera Beach, Florida 32960
tel: (772) 567-8000, extension 1547
fax: (772) 778-9391
email: cmora@ircgov.com
r
,
,
--'
5i4/2005
---
Indian River County
Department of Emergency Services
FIRE PREVENTION BUREAU
1500 Old Dixie Highway, Vero Beach, Florida 32960
Office (772) 562-2028 X 3007 Fax (772) 770-5117
SITE PLAN REVIEW
JURISDICTICTION City of Sebastian PLAN It 9769
DATE RECEIVED ...91212004 PROJECT # nla
PROJECT NAME River Oaks Preser~e PLAN TYPE CllvSil"
LOCATION CR610 west ot 79th Av T racv Hass
ARCHITECT nla PHONE if
ENGINEER WCG/Neel-Schaffer, Inc. PHONE if 770-4707
GRID SQ. FT. ACRE OCC TYPE Residential
-..
INSPECTION ZONE
REVISION 2 3 4
REQUIREMENTS
PENDING [J
PLANNER
The following requirements must be addressed prior to approval:
1. Rre lanes shall nol be less than 20 ft. of unobstructed width, able to withstand the live loads of fire
apparatus (32 tons). IRCO 952.17 (4)
2. In all cases the fOllowing shall be provided for median divided single lane PUblic roadways:
.. A minimum clear travel way width of 14 ft. for one-way traffic.
- A minimum of 6 ft. of stabilized and unobstructed clear space beyond the travel way that is at the travel-
way grade.
- Design and maintenance of median landscaping so as not 10 impede emergency vehicle access. IRGO
952_13 (5)
3. Cul-de-sac width is required to be a minimum of 112 ft. in diameter and a pavement diameter including
mountable curb of no less than 100 ft. IRCO 913.09 (2) (d) (2)
--I- 4. Secondary emergency access is required for all sites wilh 100 or more units. IRCO 913.09 (2) (c) (4)
5, Turning radius shall be 35 ft. inside and 55 ft. outside utilizing full pavement width. IRCO 952 (5) (b)
REVIEWED BY
Lt. Sandra Seeley
C'l;)
"~
DATE
6/10/2004
FINAL INSPECTION
DATE
INSPECTOR
/-, /i /r
~_ L lt~
-------
Page 1 011
Tracy Hass
From:
Sent:
To:
Subject:
David Fisher
Tuesday, April 26, 2005 9:24 AM
Jim Davis; Tracy Hass; Rich Stringer
RE: River Oaks
Engineeying Department concurs with PD to ~he exten~ that one main access point is OK -
b~t only if there is aL least one other emergency access point. To repeat: One access
point only is not enough for that project. It needs ac least one additional emergency
access (even if it is disguised by ar~ful landscaping treatment)
- - Dave Fisher
-----Original Message-----
From: Jim Davis
Sent, Tuesday, April 26, 2005
To: Tracy HaSSi David Fisher;
Subject: RE: ~iver Oaks
9,18 .11M
Rich Stringer
Clarification about the
another way to enter/exit the
extreme emergency conditions.
buys off on it.
PDs position. I think it would be a good idea to have
subdivision even if that is a landscaped area used only for
We can live with on~y one entrance/exit if everyone else
Chief Davis
--~--Original Message-----
From: Tracy Hass
Sent, Monday, April 25, 2005 3,52 PM
To: David Fisher; Rich Stringer
Cc: Jim Davis
Subject: RE: River Oaks
Dave,
Thank you for the letter of confirmation concerning the position of both the Police
Department and Engineering Department relative to the need for an additional point of
ingress/egress for the River Oaks Preserve project.
Growth Management will compile the details and schedule a presentation before the City
Council on May 11.
Thanks again,
Tracy
P.S. You are more than welcome to assist in our unenviable ~ask of presenting the details
to Council! I
-----Original Message-----
?rom: David Fisher
Sent, Monday, April 25, 2005 3,23 PM
To: Rich Stringer
Cc: Jim Davis; Tracy Hass
Subject: FW: River Oaks
Rich
FYI,
1
-- Dave
-----Original Message-----
From: David Fisher
Sent, Monday, April 25, 2005 9,00 AM
~o: Tracy Hassi Jan King; Dorri Bosworth
Cc: Jim Davis; Terry Hill; Ken Jones; David Fishers Interns
Subject: River Oaks
Tracy --
~his is to advise and confirm our findings from the meeting last week in Growth
Management's offices with the engineer and developer for the River Oaks project. I.e., we
find that it is necessary for the project, if it goes forward, to provide at least one
additional access point for emergency purposes. One access point is not enough for that
project. This is the clear position of both the Police Department and the Engineering
Depart.ment.
I am sending this confirmation attached to correspondence of this past weekend relating to
the same matter.
As discussed, Growth ~anagement now has the unenviable job of parsing through and
presenting the City1s approval (or non-approval) for the project going forward.
-- Dave Fisher
-----Original Message-----
From: nathanmccollum@bellsouth.net [mailto:nathanmccollum@bel~south.net)
Sent, Monday, April 25, 2005 8,43 AM
To: David Fisher
Subject: Re: RE: Surveying
If anything new is being proposed, Council made it very clear that no changes occur unless
presented to us. I would be very surprised if the Council supports any access other than
what has been approved.
Thanks
Nathan McCollum
>
> From: David Fisher <dfisher@cityofsebastian.org>
> Date, 2005/04/24 Sun PM 04,10,04 EDT
> To: U1nathanmccol.lum@bellsouth.net11! <nathanmccollum@bellsouth.net>,
> thass@cityofsebastian, Ken Jones <kjones@cityofsebastian.org>, Terry Hill
> <thill@cityofsebastian.org>
> CC: Jim Davis <jdavis@cityofsebastian.org>
> Subject: RE: Surveying
>
> I know of no City, developer, or contractor related surveying in that area
> (but I stand to be corrected if there is). City staff did, however, meet
> this past week with the engineer and developer of the River Oaks project in
> a Technical Review Meeting in Growth Management. The result is a
> forthcoming letter pointing out alternatives for a north-side point of
> emergency access to the River Oaks development. This is being brought once
> again to the fore by IRe's denial of any second point of access on CR-S10.
>
> The forthcoming letter, to be issued by Growth Management within the coming
> days, will indicate the alternatives for a requisite second access point
> (for emergency access only) There are, I think, three different
> alternatives for this.
>
> -- Dave Fisher
>
> -----Original Message-----
> From: nathanmccollum@bellsouth.net [mailto:nathanmccollum@bellsouth.net]
2
(12
~>
> Sent, Sunday, April 24, 2005 2,02 PM
> ~o: thass@cityofsebastiani kjo~es@cityofsebastian.org;
> dfisher@cityofsenastian.org; ~hi~l@cityofsebastian.org
> Cc: jdavis@cityofsebastian.org
> Subject: Surveying
>
>
> I know some of you probably know about this already, but I received a call
> from Ms. Bragg on Ocean Breeze Dr. She cal~ed concerned about surveying
> that was being done on her property and the surrounding streets. She called
> me because she was upset and thinks that River Oaks is putting a secondary
> road in after Council said no. Judging from the location of the survey
> markers, it appears it may be county uti~ities, stormwater, or road
> improvements. ~ assured her thac no secondary road was approved and Council
> had noc approved any improvements to the site plan.
>
> If anyone knows what is being surveyed, can you let me know.
> her mind and give her a better idea of what is happening.
I want to ease
>
> Thanks
> Nathan McCollum
>
>
>
3
S 54-4-19.11
SEBASTIAN LAND DEVELOPMENT CODE
Sec. 54-4-19.11. Required improvements and design criteria.
(a) General design requirements. The following tangible improvements are required in
conjunction with the development of a subdivision within the City of Sebastian. Improvements
shall be constructed to conform to the requirements and specifications of the City of Sebastian
and the applicable laws of Indian River County and the State of Florida:
(1) Streets;
(2) Easements;
(3) Utility systems;
(4) Eosion control provisions;
(5) Surface water management system according to article XII;
(6) Sreet signs and traffic control markings and signs;
(7) Permanent reference monuments;
(8) Rights-of-way;
(9) Tree and vegetation protection.
Each subdivision shall contain the following improvements designed and constructed to
conform to the requirements and specifications in the land development regulations of Indian
River County and the State of Florida if required in the zoning district or other land
development regnlations applicable to the subdivision:
/. -
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1.
2.
3.
4.
Bikeways;
Sidewalks;
5.
Alleys;
Buffering facilities and areas;
Fire hydrants;
Parks and recreational areas and facilities;
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
Beach access structures and areas, where applicable;
Curbing;
Street lights;
Reserved;
Bridges and culverts when necessary;
Filling and drainage as necessary;
Traffic control devices as necessary;
Header curbs;
Native vegetation preserve areas;
LDC19:26
SUBDIVISION
Ii 54-4-19.11
16. Environmentally sensitive land preserve areas;
~ 7. Emergency access;
18. Transportation system improvements (off-site and one-site);
19. Marginal and limited access easements; and
20. Other provisions as may be required by land development regulations.
A Florida registered professional engineer shall be employed to design all required
improvements including streets, drainage structures, bridges, bulkheads, and water and
sewer facilities.
The following latest editions of FDOT manuals shall serve as guides for design:
Drainage Manual
Standard Specifications for Road & Bridge Construction
Roadway & Traffic Design Standards.
Manual of Uniform Minimum Standards for Design and Construction and Maintenance for
Streets and Highways
Highway Capacity Manual
Manual of Trip Generation lTE
Manual on Uniform Traffic Control Devices (FHWA)
Guide for Design of Pavement Structures AASHTO
The design of required improvements shall be accomplished in such a manner that they
shall be equal to or exceed those outlined in this section. Design data, such as calculations and
analysis, shall be submitted along with the development plans covering important features
affecting design and construction.
The required improvements shall be completed prior to recording the plat in the manner
prescribed in this ordinance or the applicant shall submit to the city a guarantee in one of the
forms prescribed by this ordinance to assure the installation of the required improvements.
(b) Block, lots and buffers.
(1) Blocks. The length, width and shape of blocks shall be determined with due regard to:
a. Provision of adequate building sites snitable to the special needs of the type of use
contemplated.
b. Zoning requirements as to lot size and dimensions.
c. Need for convenient access, circulation, control and safety of vehicular and
pedestrian traffic.
LDC19:27
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