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HOME OF PELICAN ISLAND
SEBASTIAN CITY COUNCIL
SPECIAL MEETING
City Manager Selection Process
MINUTES
TUESDAY, APRIL 19, 2005 - 6:00 PM
CITY COUNCIL CHAMBERS
1225 MAIN STREET, SEBASTIAN, FLORIDA
1. Mayor McCollum called the Special Meeting to order at 6:00 p.m.
2. The Pledge of Allegiance was recited.
3. ROLL CALL
City Council Present:
Mayor Nathan McCollum
Vice-Mayor Brian Burkeen
Council Member Andrea Coy
Council Member Lisanne Monier
Council Member Sal Neglia
Staff Present:
Interim City Manager, Jim Davis
City Clerk, Sally Maio
Human Resources Director, Jim Sexton
Systems Analyst, Barbara Brooke
4. SPECIAL MEETING ITEMS
A. Rank Candidates
Mayor McCollum complimented staff and all candidates. He asked Council to
rank the candidates individually and if there is a clear majority he will ask for a
motion on number one, and then number two and so on. It was the consensus of
Council to rank the top three.
Special City Council Meeting
Apri11g,2005
Page Two
Number One Choice:
Mayor McCollum - Rex Taylor
Mr. Burkeen - Thomas Malena
Ms. Coy - Thomas Malena
Mr. Neglia - Thomas Malena
Ms. Monier - AI Minner
On MOTION by Ms. Coy and SECOND by Mr. Neglia, Mr. Malena was selected
as the top choice on a roll call vote of 5-0.
Number Two Choice:
Mr. Burkeen - AI Minner
Ms. Coy - AI Minner
Mr. Neglia - Rex Taylor
Ms. Monier - AI Minner
Mayor McCollum - Rex Taylor
On MOTION by Mr. Burkeen and SECOND by Ms. Coy, Mr. Minner was selected
as the second choice on a roll call vote of 5-0
Number Three Choice:
Ms. Coy - Rex Taylor
Mr. Neglia - Rex Taylor
Ms. Monier - No 3'd Choice
Mayor McCollum - Rex Taylor
Mr. Burkeen - Rex Taylor
On MOTION by Mr. Neglia and SECOND by Mr. Burkeen, Mr. Taylor was
selected as the second choice on a roll call vote of 4-1 (Monier - nay)
B. Provide Direction ReQardinQ Contract Offers, Terms & Conditions
After some discussion of providing a car allowance vs car, City Council decided
to offer a $300 per month car allowance.
The Human Resources Director reported that ten percent over the highest paid
department head would be $92,422; fifteen percent would be $96,622; and
twenty percent would be $100,822. He said Mr. Moore was receiving $97,765
annually when he left.
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Special City Council Meeting
April 1 g, 2005
Page Three
Mayor McCollum suggested $93,000 with a five percent increase after six
months and then the normal annual increase Mr. Burkeen suggested $92,422,
then five percent after six month review. Ms. Coy suggested $90,000 and then
see what the candidates' response is. Mr. Neglia said he would like the City
Manager to come in and show the City what he can do; agreed with $90,000 and
then a five percent increase in six months if he works out. Ms. Monier agreed
with $92,422 and Mayor McCollum conceded to that amount. It was the
consensus of Council to offer $92,422 and a five percent increase with a
satisfactory performance evaluation at six months.
The Human Resources Director was requested to make these offers to Mr.
Malena and hear back from him as a starting point.
The Human Resources Director said Mr. Malena may want to bring his family to
Sebastian to be sure he wants to move them here, and will probably need at
least 72 hours to make his decision.
Mr. Neglia said Mr. Malena told him he was looking for a $5000 car allowance;
ICMA contribution at $10,000 per year; and transfer of his pension. Mr. Sexton
noted that Mr. Malena may have a counter proposal.
Mayor McCollum stated that if a counter offer is received, Council can be notified
and then he can call a special meeting. It was agreed to give Mr. Malena until
Monday at 4:30 p.m.
After some discussion, it was the consensus of Council, beyond the current
proposed city manager contract, to offer 50% of moving expenses; require City
residency, however, allow him to find temporary housing outside the City for a
reasonable period of time if necessary; to have him start May 30 or June 6, 2005;
to keep vacation accrual the same as for all other employees beginning at 3.077
hours bi-weekly; and direct the Human Resources Director to make the same
offer to the second and third candidates other than relocation expenses, which
would then become negotiable, if it became necessary.
5 Being no further business, Mayor McCollum adjourned the Special Meeting at
6,48 p.m.
Approved at the May 11, 2005 Regular City Council Meeting.
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