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HomeMy WebLinkAbout07202005 ~ HOME Of PEUCAN ISlAND 1225 Main Street, Sebastian, FL 32958 (772) 589-5330 CITY OF SEBASTIAN CmZENS BUDGET REVIEW ADVISORY COMMmEE MINUTES July 20th, 2005 @ 6:00 p.m. 1225 MAIN STREET, SEBASTIAN 1. The Citizens Budget Advisory Review Committee Meeting convened at 6:00 p.m. 2. Richard Smith, Chairman, led the Pledge of Allegiance. 3. Roll Call: Adrina Davis Rick Villars - Absent AI Paternoster John Oakes Ed Seeley Richard Smith Kenneth Albrecht Staff Members oresent: AI Minner, City Manager Shai Francis, Finance Director Debra Krueger, Assistant Director of Finance Nancy Veidt, Payroll Specialist Kelli Kulesz, Acct. Clerk If Recording Secretary 4. New Business: a. Election of Vice Chairman Adrina Davis made a motion for Ed Seeley to be named the Vice Chairman. Richard Smith seconded the motion, and all members were in favor. b. Richard Smith asked for a motion to accept the minutes of July 6th, 2005. All members were in favor. 5.) Members Recommendations to Council Adrina Davis recommends that we accept the budget that was presented. He also mentioned that he would like to keep the skate attendants at the skate park. John Oakes made the following three recommendations. 1. Televise all meetings so that the citizens may stay informed with what is going on. 2. Reduce the millage rate from the present 4.5904 % to 4.23 % 3. Add the following positions to the City of Sebastian, a. 2 additional Police Officers b. 2 Part-Time Dispatchers c. 1 Part-Time Cemetery worker Kenneth Albrecht recommended to go with the budget as presented, with the 4.1760 % millage rate that was detailed in the budget. Richard Smith made the following three recommendations: 1. Select a committee of citizens with experience in the health insurance industry, to look into the expense of the insurance and see what other options if any, would be available. 2. To keep the skate park attendants at the skate park. 3. To clarify in the budget the separate pay of each position, and have a separate line item to show longevity increases. Ed Seeley had two recommendations, and also 4 considerations to suggest to the City Council. The recommendations are: 1. Holding the millage rate at the present rate of 4.5904%, and to be more conservative this year. 2. Address the issues in Engineering that include Roads, Stormwater, and the effects from hurricane damage in relation to signage. The four considerations are: 1. Create a Benefit Committee consisting of 3 citizens who have background in insurance industry that are appointed by the City Council members, whose sole responsibility is to explore the expense of insurance, and look for the different options that are available. 2. Transfer Risk Management out of Finance into Human Resources. 3. Implement a Performance Management program for Department Heads to help curb the expenses with various deparments. 4. Look into increasing the salaries of the City Council. Ed Seeley suggested the following numbers for the increases: a. Mayor- $300.00 per month b. Vice Mayor - $250.00 per month c. Council Members $200.00 per month AI Pattern oster made the following four recommendations for the proposed budget. 1. Stay with the budget proposed millage rate at 4.1760 % 2. Look into an insurance plan that the employees might have the ability to buy into bigger/better plans, if they desire. 3. Add the following 3 positions: a. AV Coordinator b. MIS Analyst c. 1 Police Officer 5.) Input from the Public, and other Comments There was no input from the public. City Manager, AI Minner spoke to the members regarding topics that he reviewed after the last budget meeting. These topics include employee healthcare, claims history, broker percentage, provider networks, benefit levels, and benefit plans. AI Minner also informed the members of different areas that he was trying to expand on in the Stormwater division. These areas include allocating more money to fund positions for maintenance workers, contracting out ditch and swale maitenance, in hopes of freeing up time and man power to dedicate to other issues in the stormwater division. With these suggestions, Mr. Minner said that he was also looking into a way to submit a repeal of the ordinance that only allows the city to put 20 % of the Stormwater funds to maitenance. This would allow the city to open up the unappropriated funds, and take money from the capital projects, and put that towards the maitenance that is needed throughout the city. Mr. Richard Smith announced to the members of the budget review committee that he will no longer be allowed to hold his position on the committee because he has fullfilled his maximum allowed six, 1-year terms. 5.) Adjourn Mr. Smith made a motion to adjourn the meeting at 7:15 P.M. All were in favor. ~I-L.~ ~ Richard S. Smith, Cnairman Citizens Budget Rev\ew Committee Approved at the Citizens Budget Review Committee Meeting .2005