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Home My WebLink About09202005 Special 0lY Of HOME OF PELICAN ISLAND SEBASTIAN CITY COUNCIL SPECIAL MEETING MINUTES FISCAL YEAR 2005/2006 BUDGET HEARING TUESDAY, SEPTEMBER 20,2005 - 6:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA 1. Mayor McCollum called the Special Meeting to order at 6:00 p.m. 2. The Pledge of Allegiance was recited. 3. ROLL CALL City Council Present: Mayor Nathan McCollum Vice-Mayor Brian Burkeen Council Member Andrea Coy Council Member Lisanne Monier Council Member Sal Neglia Staff Present: City Manager, AI Minner City Attorney, Rich Stringer City Clerk, Sally Maio Airport Director, Jason Milewski Building Director, Wayne Eseltine City Engineer, David Fisher Finance Director, Shai Francis Golf Course Director, Greg Gardner Human Resources Director, Jim Sexton Recreation Supervisor, Chris McCarthy MIS Systems Analyst, Barbara Brooke Special City Council Meeting September 20, 2005 Page Two 4. FINAL ADOPTION HEARING - ADOPTING MILLAGE AND FY 2005/2006 BUDGET 05.110A 1-4 A. RESOLUTION NO. R-05-38 Millaqe Rate for Calendar Year 2005 (Finance Transmittal. DR Certification of Taxable Value, R-05-381 A RESOLUTION OF THE CiTY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, ADOPTING A MILLAGE RATE OF 3.9325 MILLS FOR THE CALENDAR YEAR 2005 AND ALLOCATING SAME TO THE FISCAL YEAR BEGINNING OCTOBER 1, 2005 AND ENDING SEPTEMBER 30, 2006; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. The City Attorney read Resolution No. R-05-38 by title. The City Manager recommended approval of the budget, however, discussed the issue of the skateboard park and the proposal to remove budgeting for skateboard staff, noting that staff would take its direction from Council. He said staff originally proposed not to budget the skateboard park, in an attempt to look at everything in the budget that we could live without in an effort to get to rolled- back rate. He said one of the items considered was the removal of budgeting for skateboard staff, which would save the City approximately $13,000, and would resolve some operational issues that had been dealt with in the past. He said there has been a public outcry to retain that service, wanted to bring this to City Council's attention, and should Council want to retain the positions, the money is there due to higher contingencies than necessary. Mayor McCollum opened the public hearing at 6;08 p.m., however there was no one who wished to offer input, so he closed the hearing. Ms. Monier said she would like to keep a higher millage at this time to accommodate stormwater issues and in the event of higher insurance costs next year. The City Attorney announced that the proposed millage rate of 3.9325 is 6.3% higher than the rolled-back rate of 3.6996. On MOTION by Mr. Neglia, and SECOND by Mr. Burkeen, Resolution No. R-05-38 was adopted on a roll call vote of 4-1 (Monier - nay) 2 Special City Council Meeting September 20, 2005 Page Three 05.110B 5-12 B. RESOLUTION NO. R-05-39 - Fiscal Year2005/2006 Budqet (Finance Transmittal 9/12/05, R-05-39, Schedule A) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, ADOPTING THE BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2005 AND ENDING SEPTEMBER 30, 2006; MAKING APPROPRIATIONS FOR THE PAYMENT OF OPERATING EXPENSES, CAPITAL EXPENSES, AND FOR THE PRINCIPAL AND INTEREST PAYMENTS OF THE BOND AND OTHER INDEBTEDNESS OF THE CITY IN THE CITY'S GENERAL FUND, SPECIAL REVENUE FUNDS, DEBT SERVICE FUND, CAPITAL IMPROVEMENT FUNDS, GOLF COURSE FUND, AND AIRPORT FUND, AND BUILDING DEPARTMENT FUND AS PROVIDED FOR IN SCHEDULE "A" ATTACHED HERETO, ESTABLISHING AUTHORITY OF THE CITY MANAGER TO IMPLEMENT THE BUDGET; PROVIDING FOR SEVERABILITY; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. The City Attorney read Resolution No. R-05-39 by title. The City Manager said bids for the stormwater project are in and being reviewed, noting we will be right at or near our budgeted figures, and he will have a good figure at the next meeting. Mayor McCollum opened the public hearing at 6:12 p.m., however there was no one who wished to offer input, so he closed the hearing. Ms. Monier said for safety reasons, she would like to fund the attendants. The City Manager said he does not want the public to have the impression that the activity is any safer because there are attendants there. Mayor McCollum thanked the City Manager and staff for their efforts on this budget. Mr. Burkeen and Ms. Coy agreed with maintaining skateboard attendants. Ms. Coy asked about spam control software needed to protect the City; and the City Manager responded he would get with the Finance Director to utilize funds left over in fiscal year 2005 and would bring back the purchase approval to Council on September 28, 2005. Mr. Neglia agreed with maintaining skateboard personnel. On MOTION by Mr. Burkeen and SECOND by Mr. Neglia Council gave the City Manager authority to add back in the skateboard attendant program on a roll call vote of 5-0. 3 Special City Council Meeting September 20, 2005 Page Four Mr. Neglia discussed the following issues: . Objection to the Police Department overtime $15,000 and clothing allowance of $22,434. . Police Department support services and whether they get a clothing allowance The Human Resources Director said civilians do not get the allowance. ~ "overtime . Noting there is a total of over $231 ,000 clctfting-fl~eW8f1Ce for the whole City. . Question about the Engineering Department temporary employee. The City Manager said this was for the engineering interns. . Stormwater overtime going down good . Objection to the proposed Recreation Leader for Parks and Recreation . Increase in Stormwater operating expenses The City Manager noted that the increase goes back to contract mowing services. . Question about CRA parking spaces The City Manager said Council will meet as the CRA to consider the CRA budget and noted the parking spaces are intended to give people better access to the district, and they are proposed in compliance with the LDR. MOTION by Mr. Neglia and SECOND by Mr. Burkeen not to fund the Recreation Leader position. The City Manager justified the position due to increase in Recreation services and when Ms. Falzone is not here services fall short. MOTION failed on a roll call vote of 1-4 (Neglia - yes) On MOTION by Mr. Burkeen and SECOND by Ms. Coy Resolution No. R-05-39 was adopted as amended (to direct the City Manager to include the skateboard attendant program only) 4-1 (neglia - nay) 4 Special City Council Meeting September 20, 2005 Page Five 5. OTHER FISCAL MATTERS 05.189 13-23 A. RESOLUTION NO. R-05-34 - Readoptinq Financial Policies (Finance Transmittal 9/12/05, R-05-34, Attachment 1 - Policy) A RESOLUTION OF THE CITY OF SEBASTIAN, FLORIDA, READOPTING MODIFIED FINANCIAL POLICIES GOVERNING VARIOUS AREAS OF BUDGET AND FINANCE AS PROVIDED FOR IN ATTACHMENT 1; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. The City Attorney read Resolution No. R-05-34 by title. On MOTION by Ms. Monier and SECOND by Mr. Neglia, Resolution No. R-05-34 was adopted on a roll call vote of 5-0. Mayor McColllum requested addition of an item for the City Attorney regarding use of office space by a state representative. On MOTION by Mayor McCollum and SECOND by Ms. Monier the item was added to the agenda on a voice vote of 5-0. Mr. Neglia said staff worked hard, and most got what they needed, we lowered the millage rate but asked that City staff be more conservative and frugal, watch fuel and electricity costs and that all find ways to conserve wherever possible. Office for Representative Poppell The City Attomey asked Council if they would allow State Representative Poppell to use the library within his office suite three days per week with staffing, noting that he did not have funding because it is used up by staffing. On MOTION by Ms. Coy, and SECOND by Mr. Burkeen use of the office within the City Attorney's office by Representative Poppell was approved on a voice vote of 5-0. 6. Being no further business, Mayor McCollum adjourned the Special Meeting at 6:38 p.m. ~., N t an . McCollum, Mayor 28, 2005 City Council Meeting. *As amended. - ....p - _...-'" 5