HomeMy WebLinkAbout3rd quarter performance 2002
City Clerk's Office Performance
Third Quarter Fiscal Year 2001/2002
April, May and June 2002
Submitted by: Sally A. Maio, CMC
City Clerk
and
Deputy City Clerk, Jeanette Williams; Information Specialist, Ann Rousseau; Administrative
Secretary, Joanne Sandberg; and Records Management Specialist, Jennifer Maxwell
Date: July 8,2002
Cemetery Files
Held meetings with City Engineer, Cemetery Sexton, Finance Director and Kimley-Horn to review
cemetery mapping needs for preparation of proposal to City Council
Began on-site visits to cemetery to coordinate our records with Sexton to determine ownership and
burials in each lot
Education
City Clerk and Deputy City Clerk attended Florida Association of City Clerks Annual Conference in
Sarasota - City Clerk named Chairman of FACC Awards and Scholarships Committee
City Clerk attended Institute of Government Palm Beach CC Seminar "7 Habits of Highly Effective
People"
Deputy City Clerk attended seminar entitled "What You Need to Know About Public Records and Open
Meetings in Florida"
Deputy City Clerk attended Florida Women in Government Workshop "Who Moved My Cheese -
Finding Harmony in Doing Our Best"
Records Management Specialist attended Florida Records Management Association Annual
Conference in Daytona
Records Management Program
All City Board minutes scanned - 37 Books
First Draft of new Records Management Manual completed - will be presented to City Council and
distributed in next quarter
Channel 25 Powerpoint Presentation/Meeting Broadcasts and City Website
Creation of Government Channel 25/Website Oversight Committee with representative of each
department
Other Matters
Conducted City Clerk survey relative to recording secretary duties due to resignation of GMD
recording secretary - after receiving results met with City Manager and Growth Management Director
to adjust recording secretarial duties for all boards - new recording secretaries assigned
Records Management Specialist assigned as Tree Board Secretary
Deputy City Clerk assigned as Code Enforcement Board secretary (recording only)
Deputy City Clerk assigned as Board of Adjustment (City Council) and CATF secretary
Power Point and SRHS Audio/Visual Broadcast Agreement Recognized by Florida League of Cities
Innovations Showcase 2002
Deputy City Clerk coordinated with CDBG consultants Jordan & Associates for grant application
submittal