HomeMy WebLinkAbout3rd quarter performance 2003
City Clerk's Office Performance
Third Quarter Fiscal Year 2002/2003
April, May and June 2003
Submitted by: Sally A. Maio, CMC
City Clerk
and
Deputy City Clerk, Jeanette Williams; Administrative Secretary, Ann Rousseau and Records
Management Specialist, Jennifer Maxwell
Date: July 2,2003
Personnel/Educational Matters
. Deputy City Clerk attained Certified Municipal Clerk certification from International Institute of
Municipal Clerks in June
. Deputy City Clerk - Florida Institute of Government Class - Palm Beach Community College - 5/6
. City Clerk - Florida Institute of Government Management Class - Palm Beach Community College -
5/13 and 5/14
. City Clerk and Deputy City Clerk attended FACC 30th Annual Conference in Ft. Lauderdale - 6/15-6/18
. Records Management Specialist attended FRMA Annual Conference in Daytona Beach - 5/7 - 5/9
. City Clerk appointed to International Institute of Municipal Clerks Program Review and Certification
Committee for 2003/2004 and 2004/2005
. City Clerk appointed to Florida Association of City Clerks Legislative Committee for 2003/2004
Cemetery Files
. New cemetery receipt form, rate card, payment policy hand-delivered to local funeral homes
. Kimley-Horn provided additional breakdown of cemetery sections for bitmap to make viewing easier
and provided large wall maps for Clerk and Cemetery sexton
Records Management Program
. All previously scanned permanent records exported into Laserfiche Imaging system
. Three boxes of records reaching state required retention destroyed
Administrative Matters
. Initiated regular meetings with 3 Charter Officers which will take place every Monday prior to Council
meetings
. Attended staff meetings re: contract administration, new city hall, and park use
Community Matters
. Three City Clerk staff members involved in ACS Relay for Life team at Sebastian River High School on
4/11 and 4/12 - Team Captain, Jennifer Maxwell
. Provided articles for City Manager's Pelican Brief
. Helped out with first City Recreation Department sponsored Easter Egg Hunt
. Helped out with yellow ribbon campaign to support troops