HomeMy WebLinkAbout4th quarter performance 2001
City Clerk's Office Performance
Fourth Quarter Fiscal Year 2001
(July 1, 2001 - September 30, 2001)
Submitted by: Sally A. Maio, CMC
City Clerk
and
Deputy City Clerk, Jeanette Williams; Administrative Secretary, Joanne Sandberg;
Information Specialist, Ann Rousseau; Records Management Specialist, Jennifer Maxwell
Date: October 1, 2001
Web Software Upgrade
Updated Front Page Explorer to 2000 version
AudioNisual
New audio/visual equipment purchased with assistance of Procurement Office and installed
with assistance of new Management Information Systems Technician, Thomas Coleman
and Building Maintenance Supervisor, Mark Veidt and his staff
Sebastian River High School instructor and students began broadcast of City Council
meetings on September 12, 2001
Information Specialist, Deputy Clerk and City Clerk attended Power Point Class
Information Specialist prepared presentation for Cable Channel 25 which went on-line
September 25, 2001
Cemetery Data Input
Information Specialist input of all Unit 4 cemetery data into new Pontem program completed
Records Management
On-going review of department boxes continues for reduction in stored materials -
Destroyed approximately 40 more boxes of duplicate materials
Records Specialist attended two day Records Management seminar in Orlando in July and
has begun the process of seeking certification
Continued reconfiguration of vault filing system
Digital Imaging
Records Specialist completed scanning of:
1) City Council Agenda Packets 1990 to present
2) All Ordinances to present
3) All Resolutions to present
New Scanning Instruction Manual Drafted by Records Specialist
Disks Stored Off-Site in New Safety Deposit Box
Elections
Elections Manuals Completed for 3/12/2002 General Election