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Home My WebLink About02082006 HOME OF PELICAN ISLAND SEBASTIAN CITY COUNCIL AGENDA REGULAR MEETING WEDNESDAY, FEBRUARY 8,2005 -7:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA ALL AGENDA ITEMS MA Y BE INSPECTED IN THE OFFICE OF THE CITY CLERK 1225 MAIN STREET, SEBASTIAN, FLORIDA Individuals will address the City Council with respect to agenda items immediately before deliberation of the item by the City Council 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE LED BY COUNCIL MEMBER NEGLIA 3. MOMENT OF SILENCE 4. ROLL CALL 5. AGENDA MODIFICATIONS (ADDITIONS AND/OR DELETIONS) Items not on the written agenda may be added only upon a unanimous vote of City Council members (R-05-26) 6. PROCLAMATIONS, ANNOUNCEMENTS, PRESENTATIONS 06.031 A. Certificate to Richard Smith for Planning & Zoning Commission Service 06.023 B. Certificate to Fred Clement for Code Enforcement Board Service 06.030 C. Public Invitation to the Great American Clean-Up Sherry Hamlin, Keep Indian River Beautiful 06.032 D. Beth McMillen - Marine Resources Council Presentation - Invasive Plant Management Plan for Indian River Lagoon and National Scenic By-Way 7. CONSENT AGENDA All items on the consent agenda are considered routine and will be enacted by one motion. There will be no separate discussion of consent agenda items unless a member of City Council so requests; in which event, the item will be removed and acted upon separately. 1-10 A. Approval of Minutes -1/25/06 Regular Meeting 06.033 11-14 06.034 15 06.034 17 06.010 19-21 06.008 23-25 06.035 27-29 B. Award City Hall and Police Department Emergency Roof Repairs to Sun Sky Roofing in the Amount of $11 ,004 and Appropriate Funds from FEMA and State Reimbursements - Three Quotes Received (Building Department Transmittal, Price Quotes from McClung and Sun Sky) C. Waive Bidding Process and Approve Expenditure of $11,420 for Purchase of Four Mobile Radios Under State Contract #725-001-01-1 from Communications International, Inc. (PO Transmittal) D. Waive Bidding Process and Approve Expenditure of $15,175.44 for Purchase of Six Portable Radios Under State Contract #725-001-01-1 from Communications International, Inc. (PO Transmittal) E. Waive Bid and Award that FPL Provide and Install Twenty Decorative Type Street Lights and Related System as Part of Louisiana Avenue Renovation Project in An Amount Not to Exceed $55,000 and Appropriate Funding from Closed Transportation Projects Savings (Engineering Transmittal, FPL Cost Estimate) F. Approve Revised Stormwater Utility Revenue Bonds, Series 2003 Spend Down Schedule and Reallocation of Bond Proceeds for Projects Based on Schedule (Finance Director Transmittal, Original Schedule, Revised Schedule) G. Approve Alcoholic Beverage for Hernandez Fiesta at Community Center on February 11, 2006 from 2 pm to 8 pm - DOB Verified (PW Transmittal, Application, Receipt) 8. COMMITTEE REPORTS/RECOMMENDATIONS 9. PUBLIC HEARING - None 10. INTRODUCTION OF NEW BUSINESS FROM THE PUBLIC Item that has occurred or was discovered within the previous six months which is not otherwise on the agenda A. February 23rd, 2006 Political Forum Broadcasting Request from Damien Gilliams - Postponed from January 25, 2006 06.029 31 11. 12. 06.036 33-79 OLD BUSINESS NEW BUSINESS A. Resolution No. R-06-02 - 2005/2006 Budget Amendment (Finance Transmittal, R-06-02, 151 Quarter Budget Review Memo, Capital Projects Report, 4 Schedules of Investment, Accomplishments, Operating Statement) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA ADOPTING AN AMENDED BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2005 AND ENDING SEPTEMBER 30, 2006 AS PROVIDED FOR IN EXHIBIT "A"; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. 2 06.037 B. 81-83 06.038 C. 85-90 06.039 D. 91-94 Approve Five Year Fourth of July Agreement with Lions Club (Parks Transmittal, Agreement) Approve 13th Annual Blue Water Open Sportfishing Tournament at Riverview Park & Agreement on August 4 & 5,2006 (Parks Transmittal, Agreement, Application) Approve Home Builders & Contractor's Association of Brevard County Annual Fishing Tournament & Beer Garden at Riverview Park May 19 & 20,2006 (Parks Transmittal, Application) 13. CITY ATTORNEY MATTERS 14. CITY MANAGER MATTERS 15. CITY CLERK MATTERS 16. CITY COUNCIL MATTERS 06.040 A. B. Mr. Neglia Mayor McCollum i. Official Appointment of Council Member Neglia to Council of Public Officials Mr. Burkeen Ms. Coy Ms. Monier C. D. E. 17. ADJOURN (All meetings shall adjourn at 10:30 pm unless extended for up to one half hour by a majority vote of City Council) HEARING ASSISTANCE HEADPHONES ARE A VAILABLE IN THE COUNCIL CHAMBERS FOR ALL GOVERNMENT MEETINGS. Council are Scheduiod for Live Broadcast on Comcast Channel 25 ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE WITH RESPECT TO ANY MA TTER CONSIDERED AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND MA Y NEED TO ENSURE THAT A VERBA TIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE HEARD. (286.0105 F.S.) IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT (ADA), ANYONE WHO NEEDS A SPECIAL ACCOMMODATION FOR THIS MEETING SHOULD CONTACT THE CITY'S ADA COORDINATOR AT 589-5330 AT LEAST 48 HOURS IN ADVANCE OF THIS MEETING. Upcominq Meetinas: February 22, 2006 - 7:00 p.rn. - Regular Council Meeting March 8, 2006 - 7:00 p.m. - Regular Council Meeting March 20, 2006 - 6:00 p.m. Special Election Meeting March 22, 2006 - 7:00 p.m. - Regular Council Meeting April 12, 2006 - 7:00 p.m. - Regular Council Meeting April 26, 2006 - 7:00 p.m. - Regular Council Meeting 3 SEBASTIAN CITY COUNCIL MINUTES REGULAR MEETING WEDNESDAY, JANUARY 25,2006 -7:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA 1. The Vice Mayor called the meeting to order at 7:06 p.m. 2. Council Member Monier led the Pledge of Allegiance. 3. A moment of silence was held. 4. ROLL CALL City Council Present: Vice-Mayor Brian Burkeen Council Member Andrea Coy Council Member Lisanne Monier Council Member Sal Neglia City Council Absent: Mayor Nathan McCollum (excused) Staff Present: City Manager, AI Minner City Attorney, Rich Stringer City Clerk, Sally Maio Deputy City Clerk, Jeanette Williams MIS Systems Analyst, Barbara Brooke MIS Systems Analyst/AV Tech, Melanie Astle Public Works Director, Terry Hill 5. AGENDA MODIFICATIONS (ADDITIONS AND/OR DELETIONS) Items not on the written agenda may be added only upon a unanimous vote of City Council members (R-05-26) Vice Mayor Burkeen requested the removal of item 10A on behalf of Mr. Gilliams until the next meeting, and the addition of consent agenda item K in regard to moving an at- large member of Parks and Recreation to the Zone A position due to inability to fill the position and advertising for her at-large position. CD Regular City Council Meeting January 25, 2006 Page Two On MOTION by Ms. Monier and SECOND by Ms. Coy the agenda was amended as requested on a voice vote of 4-0. 6. PROCLAMATIONS. ANNOUNCEMENTS. PRESENTATIONS 06.013 A. Maroarita Enoel. Governmental Coordinator. SJRWMD Presentation on New Water Restrictions Ms. Engel described various provisions of the new water restrictions set out by St. Johns River Water Management District to two day per week irrigation which go into effect in March, advised Council that if it adopts an ordinance, it must be reviewed by St. Johns thirty days before its adoption. The City Manager said once we have the model ordinance, we will redraft our ordinance and send it to SJRWMD for review and then adopt it. 7. CONSENT AGENDA All items on the consent agenda are considered routine and will be enacted by one motion. There will be no separate discussion of consent agenda items unless a member of City Council so requests; in which event, the item will be removed and acted upon separately. 1-11 A. Approval of Minutes - Regular Meeting 1/11/06 06.014 13-15 B. Resolution No. R-06-01 - Support for Florida League of Cities 2006 Legislative Priorities (City Clerk Transmittal, R-06-01) A RESOLUTION OF THE CITY OF SEBASTIAN, FLORIDA, URGING MEMBERS OF THE FLORIDA LEGISLATURE TO SUPPORT THE FOLLOWING ISSUES DURING THE 2006 LEGISLATIVE SESSION. 06.015 17-20 C. Approve Pelican Island Wildlife Festival in Riverview Park (Public Works Transmittal, Letter, Application) Approve Street Closings as Follows: . Indian River Drive from Harrison Street North to Northern City Limits from 6 a.m. until 8 a.m. on March 11, 2006 for the 5K Run . Indian River Drive from Sebastian Blvd. South to Harrison Street from 6 a.rn. unti/5 p.m. on March 11, 2006 . Harrison Street from US#1 to Indian River Drive from 6 a.m. until 5 p.m. on March 11, 2006 . Sebastian Boulevard from East Driveway of Hess Station to Indian River Drive from 6 a.m. unti/5 p.rn. on March 11, 2006 Approve Possible Closing of One Side of Yacht Club Ramp for Boat Tours (j) Approve the Enforcement of No Pet Access to Riverview Park for the Event Due to Participating Wildlife Displays and Anticipated Visitors 2 Regular City Council Meeting January 25, 2006 Page Three 06.016 21-26 06.028 27-28 06.017 29-32 06.018 33-43 06.019 H. 45 06.020 I. 47 06.021 J. 49 new K. D. Award Bid for Two 2006 Sterling Flatbed Brush Trucks for Stormwater Division and Public Works from Atlantic Ford Truck Sales, Ft. Lauderdale in the Amount of $100,642 After Trade-In (PW Transmittal, Notice to Bid, Bids) E. Approve Emergency Repairs to SW675 John Deere Trackhoe to Crawler & Crane Equipment in the Amount of $6,530.64 (Stormwater Transmittal, Quote) F. Award Striping of Louisiana Avenue to Gene's Striping as Low Quote and Appropriate Funds from Closed Transportation Projects Savings in the Amount of $6,581.10 (Engineering Transmittal, Quotes) G. Renew City Contract with Regan Masonry and Cement, Inc. in accordance with Amendment One with Increase of Price by $ .30 per SF Until January 10, 2007 (PW Transmittal, Original Contract, Amendment One, Change Order #1 and Renewal Agreement) Award Printing of Pelican Brief Quarterly Newsletter to All Star Printing, Indian Harbor for One Year in the Amount of $8,708 (City Manager Transmittal) Award Miscellaneous Professional Printing to Total Print, Inc. for One Year in the Amount of $14,686 (City Manager Transmittal) Approve FLC Settlement to Gaeke in the Amount of $50,000 (City Attorney Transmittal) Move the Parks and Recreation At-Large Member to the Zone A Position and Advertise for a New At-Large Position (added during agenda modifications) Vice Mayor Burkeen removed item C. On MOTION by Ms. Monier, and SECOND by Ms. Coy consent items A, Band D-K were approved on a roll call vote of 4-0. Item C - Pelican Island Wildlife Festival Vice Mayor Burkeen asked if all affected business owners had been notified about road closures. The City Manager responded that anyone affected will be notified once the Wildlife Festival is approved by Council. Damien Gilliams, 1623 US 1, Sebastian, stated that at last year's meeting David Cox said he would notify Mr. Gilliams prior to this year's planning for street closures. (3) 06.022 51-58 06.023 59-76 8) Regular City Council Meeting January 25, 2006 Page Four David Cox, 9495 Periwinkle, said Mr. Gilliams was correct and said he himself had not been involved in festival planning this year but had agreed to be here tonight to present the request. Mr. Cox said there will be no closures for the 5K run as originally planned, but there will be boat tours. He further stated that principal parking will be on the south side of Riverview and the west side of the Cavcorp will be staff and volunteer parking. He said he would be sure Mr. Gilliams will be invited to planning meetings. Mr. Gilliams said this application is incomplete because it contained no site plan as required and should be tabled. The City Clerk noted that last year after this very same discussion, the motion to approve the festival added leaving the Indian River street closing to the discretion of the police. Mr. Burkeen said the only street closing will be Indian River Boulevard from Sebastian Boulevard to Harrison Street and asked Mr. Gilliams if he would be agreeable to being included in the planning. Mr. Burkeen asked the City Manager why there is no site plan, and he responded it was modeled after last years, and that staff had decided not to leave Indian River Drive open this year because of the wildlife that will be there, and should be left to staff discretion. Mr. Cox said he would be happy to supply a site plan, that there would a lot of foot traffic back and forth across Indian River Drive, and noted that the festival was actually Saturday March 11th. On MOTION by Mr. Burkeen, and SECOND by Ms. Monier approved the request for the Pelican Island Wildlife Festival based on the condition that Damien Gilliams is included in the planning on a roll call vote of 4-0. 8. COMMITTEE REPORTS/RECOMMENDATIONS A. Code Enforcement Board i. Receive Orders in Accordance w/Code - No Action Reauired (City Clerk Transmittal 1/11/06. Orders) Received - no action required. ii. Interview, Unless Waived. Submit Nominations for One Expired Reaular Member Position. Subcontractor (as far as practical) with Term to Expire 2/2009 (City Clerk Transmittal. Code. Applications. Board Member List. Ad) Mr. Neglia nominated Harry Enderlein. Mr. Enderlein and Mr. Widup addressed Council. 4 06.024 77-86 06.025 87-95 06.029 97 Regular City Council Meeting January 25, 2006 Page Five Being no other nominations, Mr. Enderlein was appointed as the regular member. Hi. Fill Alternate Position If Necessary Mr. Neglia nominated Eric Fischer as the alternate. Ms. Monier nominated Ms. Wid up. Being no other nominations, Mr. Fischer was appointed 3-1 (Monier - Widup) B. Construction Board i. Interview. Unless Waived. Submit Nominations for One Unexpired Reqular Member Position. Enqineer or Architect (as far as practical) with Term to Expire 9/30/06 (City Clerk Transmittal. Code. Applications. Board Member List. Ad) Mr. Widup addressed City Council noting he is a licensed engineer. Ms. Coy nominated Mr. Widup and upon review of the Code for membership provisions he was found to be eligible and was appointed. C. Tree and Landscape Advisory Board i. Interview. Unless Waived. Submit Nominations for One Unexpired Alternate Member Position with Term to Expire 11/2008 (City Clerk Transmittal. Code. Applications. Board Member List. Ad) David Rodriguez and Donald Wright addressed Council. Ms. Coy nominated Mr. Rodriguez and being no other nominations he was appointed. 9. PUBLIC HEARING - none. 10. INTRODUCTION OF NEW BUSINESS FROM THE PUBLIC Item that has occurred or was discovered within the previous six months which is not otherwise on the agenda A. February 23rd. 2006 Political Forum Broadcastinq Request from Damien Gilliams Removed during agenda modifications and postponed until February 8, 2006. G) 5 Regular City Council Meeting January 25, 2006 Page Six Other Input Fred Mensing submitted letters to the Clerk and each Council member (see attached), noting for the record he had provided the letter to the City Manager this afternoon, and read the letter regarding his dispute with an adjacent property owner into the record. Maryann Krueger thanked Council for approving the Pelican Island Wildlife Festival, said people should not water late at night because it promotes diseases or cut lawns so short, said AI Paternoster's presentation regarding code problems at the last meeting was excellent and said he would be a good addition to the Council after March, and expressed concern that licenses are being handed out to people who shouldn't have them. Damien Gilliams, Sebastian, thanked the Vice Mayor for being considerate of his rights as a business owner, stating he was not against the festival and wants to be a part of it. He said Ms. Monier is running for Council, reminded everyone of constitutional rights, and alleged that Ms. Monier had grabbed a political sign with proper disclosures out of a volunteer's hands on Main Street this past weekend and asked if this action is sanctioned by this board. Ms. Monier called for a point of order and Vice Mayor Burkeen said he would not allow Mr. Gilliams to badger her at a Council meeting. Ms. Coy said this is not an election platform. Tim Benken, King Street, discussed the tennis courts and asked if tennis players have to share the new courts with the lawn bowlers and wondered if there isn't another area they could use. Side II, Tape 1,8:11 pm Ms. Coy said she is responsible for bringing the lawn bowlers to the courts, said they schedule one week ahead, use one court and pay full price for the court at $20. She noted that most people want to play in the morning and this is more a scheduling problem than anything else. She reminded people that this is not a private country club but is a public facility and until she sees people lined up waiting to play she believes they should be allowed to use the facility. Ms. Monier said tennis courts are for tennis and if we need a lawn bowling court we should build one. She said the biggest problem is that there has been no advertisement about the courts. Patrick Quinn suggested building a lawn bowling facility. Mr. Burkeen suggested sending this go to the Parks and Recreation Committee for a recommendation. (j) Mr. Neglia said he had gotten many phone calls about the lawn bowlers, an issue he was unfamiliar with until it was explained to him by Ms. Coy; and he said he had nothing 6 Regular City Council Meeting January 25, 2006 Page Seven against the lawn bowlers but suggested if the City is going to have family memberships we should not have the lawn bowlers there and maybe an area can be built for them. The City Manager sought direction from Council, reminded Council that this is a recreation service and is not supposed to be a money maker; and recommended the possibility of eliminating the attendants at the park and leave it as a first come first served program, or perhaps let a pro run the facility as a contract employee. Ms. Monier suggested tennis players meet with staff to discuss handling the scheduling. Ben Eppinger, DelMonte Road, said he found this dispute discouraging and suggested a committee of volunteers to organize round robins, and said he had offered his services to do this. He said as a Council that they could direct their manager to look into this. Patricia Rinnaberger, said she purchased a family membership and then felt that the option to make reservations was taken away because of the lawn bowlers; and that tennis courts are for tennis and lawn bowling is very distractive. She said advertisement for the courts has been poor, asked why tennis courts have not been advertised on the government channel, suggested that the lawn bowlers should pay as much as tennis players, and suggested six month memberships. Ms. Monier said staff needs to be directed, promotion is key and the lawn bowlers need to have another place to go. The City Manager said he will review the issue and report back. Vice Mayor Burkeen called recess from 9:48 p.m. to 9:56 p.m. All members present at roll call were present when the meeting reconvened. 11. OLD BUSINESS None. 12. NEW BUSINESS 06.030 99-100 A. Consideration of Keeo Indian River Beautiful Contract Amendment #2 (City Manaqer Transmittal. Amendment #2) The City Manager said the existing lease required KIRB to separate out the meter for electricity and it would cost approximately $10,000 to $15,000 to do so, and then recommended amending the lease to require KIRB to pay a lump sum equal to their monthly electric cost in the amount of $150, and have them pay the cost retroactive to May 2005, and add to Paragraph "This amount upon written notice may be increased proportionately with increases for power to the City". Mr. Neglia said KIRB has installed a dumpster and it should be enclosed. The City Manager said he would get with them. CD 7 Regular City Council Meeting January 25, 2006 Page Eight Ms. Coy noted that effective February 1 st KIRB goes on a month-to-month lease. On MOTION by Ms. Coy and SECOND by Mr. Neglia the second amendment was approved on a roll call vote of 4-0. 06.026 101-106 B. First Readino of Ordinance No. 0-06-01 - Procurement - Schedule Public Hearino for 2/22/06 (City Manaoer Transmittal. 0-06-01) AN ORDINANCE OF THE CITY OF SEBASTIAN, FLORIDA, AMENDING CITY CODE CHAPTER 2 CONCERNING PROCUREMENT OF GOODS AND SERVICES; PROVIDING FOR CONFLICTS, SEVERABILITY AND EFFECTIVE DATE. The City Attorney read the ordinance by title. The City Manager explained the revisions, stating there is a lot of bureaucracy in the purchasing process and explained purchasing level increases and other amendments in an effort to streamline the process. Mr. Neglia recommended some minor decreases to certain dollar thresholds. On MOTION by Ms. Coy and SECOND by Ms. Monier, Ordinance No. 0-06-01 was approved on first reading and ph scheduled for 2/22/06 on a roll call vote of 4-0. 13. CITY ATTORNEY MATTERS The City Attorney said the Art Festival is a city function by agreement, and advised that regarding Mr. Mensing IS issue, the matter is a neighbor vs. neighbor issue. Side I, Tape II, 9:12 pm 14. CITY MANAGER MATTERS The City Manager said there has been a request from an individual to have a birthday party with pony rides in Riverview Park, and suggested it could be handled as a staff matter, or it could come back before Council as an event. There were cautions from Council regarding cleaning up and concerns about animal rights groups but there was no objection from Council. The City Manager distributed a memo regarding well monitoring (see attached) and offered options to 1) put in new wells, 2) provide data through extrapolation data, or 2) not do monitoring anymore. He recommended periodic extrapolation and quarterly reports and Council concurred. The City Manager reported on the Louisiana Avenue lights issue and his recommendation was to look at sole sourcing it to FPL which can install and wire twenty historic lights for $47,929, and then they do usage and maintenance fees in the amount of $292 per month. He said the only other consideration is the lights will follow the sidewalk, which will require boring under the street. (] 8 __I Regular City Council Meeting January 25, 2006 Page Nine He recommended using money that is reserved in street projects. He reported he had looked at documentation and found only that there was a line item in the grant for $5,000 and the lights never got done and there is no grant money left to do it but the City did makes promises. He said he will come back with a PO request on the next agenda. The City Manager reported on construction site complaints, that staff has met and a draft ordinance is being put together to address such areas as enforcement issues, fines and silt fencing. He recommended a workshop to review the draft ordinance on February 15, 2006 and that builders will be invited to attend. 15. CITY CLERK MATTERS 05.033 107 A. Step UP 2006 Proqram in Riverview Park (2006 Flyer) The City Clerk reported on the program scheduled for Saturday, February 18, extended an invitation to Council members to participate in the walk on behalf of the sponsors, and said she will purchase refreshments for participants as in previous years, though she would not be here to participate, and requested through the City Manager that the Parks Department provide set up of tables, chairs, and bleachers prior to the event. The City Clerk reported that Laserfiche Weblink should be ready to go public by February 1 st and explained that certain records exemptions were being redacted before the records are made public. 16. CITY COUNCIL MATTERS A. Ms. Monier Ms. Monier reported on the annual Art and Music Festival this weekend in Riverview Park; and asked anyone who has questions about her integrity to contact her at anytime. B. Mr. Neqlia Mr. Neglia reported on his attendance at the Council of Public Officials meeting in Vero and reported that they will ask the cities once again to join league of cities again after the March elections and will invite all city managers as well. C. Mayor McCollum Absent. D. Mr. Burkeen None. @ 9 Regular City Council Meeting January 25, 2006 Page Ten E. Ms. COY Ms. Coy suggested letting the lawn bowlers play when the courts are closed during the day and this should solve all the problems. 17. Being no further business, the Vice-Mayor adjourned the regular meeting at 9:35 p.m. Approved at the February 8, 2006 regular City Council meeting. ATTEST: Nathan B. McCollum, Mayor Sally A. Maio, MMC - City Clerk (jD) ~~ 10 I CIIY OF HOME OF PELICAN IS.LAND CITY OF SEBASTIAN AGENDA TRANSMITTAL Subject: Tile Roof Repairs for City Hall & Police Department Agenda No. O~. a. i(~ Department Origin: ~ Department Head: Finance Director: City Clerk : City Attorney: Date Submitted: 2/01106 For Agenda of: 2//8/06 ./ Exhibits: Price quotes from McClung Contracting and Sun Sky Roofing EXPENDITURE REQUIRED: $11,004 AMOUNT BUDGETED: $0 APPROPRIATION REQUIRED: $11,004 FUNDING SOURCE: FEMA and State reimbursement SUMMARY The City of Sebastian recently solicited quotes for City Hall and Police Department tile roof repairs, which was damaged due to hurricane Wilma. Due to the high demand for roofing contractor, City staff was only able to attain two written and one verbal quotes. A pricing comparison table is provided below. Total Price $11,004 $17 ,260 (Verbal Time and Material Costs After a thorough review of all three (3) quotes, it is the recommendation of staff to award the City Hall and Police Department tile roof repairs to Sun Sky Roofing in the amount of $11,004. The funding is from FEMA and State reimbursement. RECOMMENDED ACTION Move to award City of Sebastian City Hall and Police Department tile roof repairs to Sun Sky Roofing in the amount of $11,004. @ ATLANTIC ROOFING OFVERO BEACH, INC. 388541 ST STREET · VERO BEACH, FLORIDA 32967. (172) 567-7663. FAX (172)170-0560. www.sunskyroofing.com 12/29/2005 A TTN: Mark Veidt TO: City of Sebastian 1225 Main Street Sebastian, FL 32958 RE: TILE REPAIR @ CITY HALL & POLICEP ARTMENT RE: Tile repairs on Police Department and City Hall Roofs We propose the following: FURNISHED AND INSTALLED ** Remove and/or replace all cracked, broken and missing clay tile with new. NEW ROOF SYSTEM ** Set new tile using a combination of RT600 Tile Adhesive, foam tile adhesive, stainless- Steel screws, or new mortar mix as deemed necessary per individual tile repair* * TOTAL MATERIAL AND LABOR $11,004.00 Payment to be made as follows: 100% UPON COMPLETION All material is guaranteed to be as specified. All work to be completed in a workmanlike ~er according to standard practices. Any alteration or deviation from above specifications invoJvin,g extra costs will be executed only upon written orders, and will become an extra charge over and a-~~, All agreements contingent upon strikes, accidents or delay beyond our control. Owner to carry fire,' tornado and other necessary insurance worker are fully co ered by Workers Compensation Insurance. Authorized Signature: NOTE: PRICE MAY BE WITHDRAWN IF NOT ACCEPTED IN THIRTY (30) DAYS ACCEPTANCE OF PROPOSAL - The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Authorized Signature: Date of Acceptance: @ rt c... C. h;11tl l!lvVIUII~ vVllU a\JUII~. III...... J 1681 Robert J Conlan Blvd. N.E. Suite 100 Phone: 321-725-0010 Fax: 321-725-0022 . Palm Bay FI. 32905 Roc)f P~~~r< AGREEMENT Name: City Of Sebastian Address:1225 Main St Sebastian, FI32958 Location: Police Dept. Scope of work: Furnish Labor & ~aterials to repair Altusa Field Tiles, hips and ridges 1. Remove broken Field Tiles 2. Repair hole with mastic caused by removing tile fastener. 3. Install Field Tile by setting tile in RT600 tile adhesive. 4. Remove grout from tile and regrout hips arid ridges that have been damaged by wind and debris. 5. Remove roofing debris from jobslte. Total $7,630.00 McClung Contracting, fne.hereby proposes to furnish material and experienced labor, in accordance with the above specifications. for the sum of ($7,630.00) Payments; Balance due upon completion SalesPerso ~~ Date //j.;P5 .~ 70 McClung Cont ng, Int:. ACceptance of this agreement Date @ tII ~- -- ---- --.. ..fIo......, .. J- -. 1581 Robert J Conlan Blvd. N.E. Suite 100 Phone: 321-725-0010 Fax: 321-725-0022 Palm Bay FI. 32905 Name: City Of Sebastian. Address:1225 Main St. Sebastian. FI329S8 AGREEMENT Location: City Hall. Scope of work : Furnish Labor & Materials to repair Muss Field Tiles. hips and ridges 1. Remove broken Field Tiles 2. Repair hole with mastic ~used by removing tile Jastener. 3. Install Field Til~ by setting tile in RT600 tile adhesive.. . 4. Remove grout from tile and reg rout hips and ridges that have been damaged.by wind and debris. 5. Rernove roofing debris from jobsite. Total $9,630.00 McClung Contracting, Inc. her~by proposes to furnish materiel and experienced labor, In aCCOrdance with the above specifications. for the sum of ($9.63Q.OO ) =:~~aw /jRl~- Tommy Kirk McClung Contractlng.lno. AcceptanCe of this agreement Date @ HOME OF PELICAN ISLAND CITY OF SEBASTIAN AGENDA TRANSMIITAL Subject: Purchase of Mobil Radios Agenda No. O(p.O,3L{ Department Origin: Police D ubmittal by: City Manager Finance Director: City Attorney: City Clerk: Date Submitted: January 20,2006 For Agenda of: February 8, 2006 Exhibits: None EXPENDITURE REQUIRED: AMOUNT BUDGETED: $11,420.00 $11,420.00 APPROPRIATION REQUIRED: o SUMMARY In October 2001, the State of Florida entered into a twenty (20) year contract (State Contract No. 725-001-0 I- I administered by the State Technology Office) with MfA COM Wireless Systems, Inc. to develop and implement a Statewide Law Enforcement Radio System 800MHz. The contract allows all local governments to purchase, at the contract prices, product lines and accessories that will operate in the statewide system. Mf A- COM Wireless Systems, Inc. indicates that orders to acquire their products have to be made through Communications International, Inc. ofVero Beach, their local manufacturing representative. These radios will be used in the three (3) new patrol vehicles and the one (1) new school resource officer vehicle. RECOMMENDED ACTION Move to approve the expenditure of$II,420.00 for the purchase of four (4) mobile radios on State Contract # 725-001-01-1 from Communications International, Inc. @ @ , HOME. OF PELICAN ISLAND CITY OF SEBASTIAN AGENDA TRANSMITTAL Subject: Agenda No. 0 (;; .0 3 L/ bmittal by: City Manager Department Origin: Police D Finance Director: City Attorney: City Clerk: Date Submitted: January 20, 2006 For Agenda of: February 8, 2006 Exhibits: None EXPENDITURE REQUIRED: $15,175.44 AMOUNT BUDGETED: $18,000 APPROPRIATION REQUIRED: 0 SUMMARY In October 2001, the State of Florida entered into a twenty (20) year contract (State Contract No. 725-001-0 I- I administered by the State Technology Office) with MIA COM Wireless Systems, Inc. to develop and implement a Statewide Law Enforcement Radio System 800MHz. The contract allows all local governments to purchase at the contract prices, product lines and accessories that will operate in the statewide system. M/A- COM Wireless Systems, Inc. indicates that orders to acquire their products have to be made through Communications International, Inc. ofVero Beach, their local manufacturing representative. Due to their age, maintenance of the existing portable radios is increasingly difficult. The repair parts for these 12-year-old units are becoming hard to fmd. A replacement schedule of six radios per year will replace the older radios before they become inoperative. The newer models are smaller and lighter in weight at about the same per unit cost of $2,529.24 including a battery charger. The older radios will be used as spares or assigned to our Volunteers until they no longer work. RECOMMENDED ACTION Move to approve the expenditure of$15,175.44 for the purchase of six (6) portable radios on State Contract # 725-001-01-1 from Communications International, Inc. @ @ C!JY Of HOME OF PELICAN ISlAND Subject: Street Lighting - Louisiana Avenue Renovation Project CITY OF SEBASTIAN AGENDA TRANSMITIAL Agenda No. 0 ro . 0 ( 0 Department Origin: Engineering Department Hea~........r ~ance Director: _~ City Attorney: City Clerk: Date Submitted: 31 Jan 06 For Agenda of: 8 Feb 06 Exhibits: Preliminary Cost Estimate From Florida Power and Light (FPL) EXPENDITURE AMOUNT REQUIRED: BUDGETED: 0 APPROPRIATION REQUIRED: Not to exceed $55,000 Not to exceed $55,000 FUNDING SOURCE: Funding A vallable from Closed Transportation Project Savings SUMMARY After review of several types and sources for decorative-type street lighting, the City Engineering Department solicited a cost estimate from Florida Power and Light (FPL) for providing and installing twenty (20) decorative streetlights on Louisiana Avenue as part of the Louisiana Avenue Renovation Project. The initial cost estimate from FPL is $47,929 not including some aspects of installation. The final total cost is still to be determined but is expected to not exceed a total of $55,000. After review of available options, the FPL product, cost, and overall solution is preferred as the best in keeping with the original plans for the project. RECOMMENDED ACTION Move to waive bid process and proceed with further discussion, determination, and award to FPL to provide and install twenty (20) decorative-type street lights and related system as part of the Louisiana Avenue Renovation Project for a total amount not to exceed $55,000 and to appropriate funding for same from Closed Transportation Projects Savings. @ Jan-24-200S 04:26pm From-ST LUCIE SV eTR .PL 'H7Z 489 SZ66 T-60a P.003/005 F-586 FPL.. ......' -iL:IilI" Decorative StreetIighting Non-Refundable. Deposit Invoice ---o<1.lIa.t.u'lI1r rillitIlIll'UI..,/~e.:~",'r"'=.::.::,:. January 24, 2006 CITY OF SEBASTIAN GINNY o [) l) ( Re: DSL Invoie~ -...> J l Proiect loformation LOUlSIAf.JA AVE MAIN ST TO CR 512 CITY OF SEBASTIAN SEBASTIAN/INDIAN RIVER CTY Total e.roject Cost I: Lump Sl,lm:r $47.1329 Total MO!,lthly, ~~ lfas:i/i/v + Mainlenanr:e +- E"ne1CV! I 'Lump Sum (M+E); \. $292 "10 Year Finance (Mo.Charge){F+M+E):: S862 "20 Year Finance (Mo. Charge)(F'~M+E): . $692 Product Illfonnatiq[!, . Fixture Information ( # and type): ; 20 Pole Information (# and tYpe); . 20 CQflstructlon Information . Wi:1 ClJ$l. :n$tall CO~dUi~?I" No Linear Trench Footage: . 0 Linear Bore Footage: I 0 Will Cusl Sore'? No r":~ -. ~;..,-- - ('.. "~,_._ ~ "- .=, "I"ranchi$E1 fees and taxes not inclUded Acryl:cAcam 100W HPSV , 5' Washirgtan Concrete. Blaci< '.. ..' '. :: "'..d.' "'11 This preliminary CMt estimate for ~pprc)(imately S47.92~1.~5 Inc:udes basic project information. and doelS not account for all aspects of construction (e.g., restoration). In order to proceed With a more detailed cost estimate. a non-refundable deposit fer a deteiled estimate in the amount of S~g.OO will be required, U pOri completion of the project. this dep:Jsit amount will be credited to your decorative streetlight account. This invoice becomes nut! and void atter 180 days from Invoice date. Please remit your payment to: ROf!da Power and Light Company 3301 ORANGE AVE FT PIERCE. FL 349.n PATRICIA BLAR if YOIJ have lilny questions about thiS tilstimat\~, or need GlOdltionallnformation on F~L's Der:ora:ive Street Lighting Progr~m, plei$e contact me at (772)48&-6215 Sincerely, PATRICIA BLARDINELli CPM G?J J.n-24-200a 04:Z5pm From-ST LUCIE SV CTR FPL +m 489 6266 T-600 P.OOZ/005 F-596 ..' ,:.:,>,>-:-,. ~......._-',.. FPL Decorative Streetlighting - V2.6 Preliminary Cost Estimate I Qualifier FPL Confidentlal-lntel'l1,,1 USlJ Only . ~4.stomar in'f'lli!1~tion", Name: Comaet: Title: Address: City / State J Zip co dfl: Phone: Fax; . -"- CITY OF SEBASTIAN GINNY -'l"f'" "." (772)386-6222 ~ 1-'--- -- - J ..- ,- ',. ~ . ..' . . Cost ~stlll\;!ltelnforQlatio!l. . . Facilltv Charge, Total m:oject cost qu~ted to ClJstomer '. I ---, Lump Sum"; f-- $47,S29____-J . 10 Year Finance (Mo. Charge): l---- $57~--J 20 Year Finance (Mo. Charge): L_ $AOO..-J: F~elHtv Charne I Pole. ". . ficiiectlnformatlon"' "'-' Lump Sum: f ~2:396--==1 Date ReqLJired: 10 Year finance (Mo. Charge): $28 . __+ Project Name: LOUlS1ANAAVE 20 Year Finance (Mo. Charge): I $20 r' Project Boundaries: MAIN ST TO CR 512Ji'1aintoniincjl.ft:~ar9.!! ...... . . . -- .. I CiS Account Name: CITY OF SEBASTIAN City I County: ISEBASTIANIINOiANRlVERC5Ty: Monthly Charge: I $254 _! .. .,.C:'~ACC.~.~:'.'~.p~~n~#:r . __". ~ =l .... .. Cost/Po/l1;L_$13_.~..J' FPL ReQ. Infor'lli'!!l.2!L. .. _ ___ _ ~nergy Chaa9 le;J(cludln(tt1!.~~) " _. Name: fPATRICIA 6LARDINELLI lISYc.PI~"')-" E:otim.l.dAr.,,~1 R_n,qiEA.P.Jf'll' DCOE _ ~213 Title: iCPM _._~ Total mOMhly ~f)er.gy cost: ~ $38 1-: Phone #: flTli)4S9-S215 ~_, Monthl}l e,!9rgy c.ost fTa!",p~ L =-- $1.90 ~:J':; Fax #: ! __II9tal Monthly COS~ fFaclJity + ,~i!'!t~nan~e,+: EllftrSlV) .A ,,'", Address: t3301 ORANGE AVE IF=f~';:;'i,>,/M "'Mai<1lEl~Meejl! =e~:r' City, State Zip I Fi PIERCE, FL 34947 -l . Lump Sum (M+E.): L---. . Se~ice.Ce.nt~riST LUCIE _ I; 1f) Year Finance (Mo.Charge)(F. "'M+E): L Fixture 'I L~mi'\ l"fol'in.tiOrl ' 20 Year liinancc (Mo, ChllffltlJ(F+M+E): L Typo of "Mum: 1 AcIyI'e ;,oon. 10(1U'.LhleSV___ .2H:hrstQm~r-DeClsion # of Fixtures:~ :=J. fniti,al Lum.ens I L.~!!'.P; 19,500 -~ Customer will pay non-re1iJndable . POlEl'lnfurmation .. depcslt and proceed \11th 8C1 Type of POle:', 1!5' Wa$Oi"-'ltQn o"ncroti> - Blael< _~;. actual cost estimate? p:;--'""3 . # of Poles: ~~~_.___ J Construction Information . . .. , If no, piea$e select rea~on for not proceedin with actual cost sstimate. $292 $862 $692 j A.m9.1! nJ~ $959.00 , WiIJ CU$t. install conduit? r He Linear Trench Footage: Ie Linear Bore Footage: C Will Cust. Sore?; N<l : .~iinl:tuo, 'ExDenses ..~_.: . . ::J Flnancin9 Option: 0ull1' S~rr ---4>~'" , .=J i' PP\.. produce 11:;0 l!xpensov2 .. ---l' .CommentS: '. . .. .." .---- - . *PLEN~E:AOVISE C~STOMeR ... F'lease adVise MI'I-fjo..ernmer'\lal e~$toml'lr$ t~at FacUlty. " '. ...... ... ". CharCl!lilwlli bUt.lbjttot 10 6% Florida Salu Tax 3M any ~pp'icable ~ . , ~Qe,1 OpliQQ~lI"", Th$$f.t taxes will be billed on the lump. : _'_" . ... ',. ,..9.har.ges:.fiO .__ ~=::=Jsum or monthly: If t~!~ se!ecttr.~_10 or 20 ~ear oP.tiO/l. ~_____' " g.2!llmen~ .,.~.. :.... _ ':~....___... ~._ ___'_'_'.__. _.." .... :' ~j ~--' '. .." , .. -......--- .... . -'"'-.- .-. . ....... DSL CMllifiar 1/2412QQ6 @ @ I . I=PL Pictures of Street Lights ISSUE DATE SUBJECT Decorative Streetlights @ 2001, Florida Power & Light Company Page 3 of 8 OIYOF HOMI Of PEUCAN ISLAND Subject: Revised Stormwater Utility Revenue Bonds, Series 2003 Projects Spend Down Schedule Cit of Sebastian, Florida Agenda No. 0&.008 ~~~;n~:g~~~?1~-: CIty Clerk: . "^ City Attorney: Date Submitted: 2/01/06 For Agenda of: 2//8/06 Exhibits: · EXHIBIT "A" - Original Stormwater Utility Revenue Bonds, Series 2003 Projects Spend Down Schedule · EXHIBIT "B" - Revised Stormwater Utility Revenue Bonds, Series 2003 Project Spend Down Schedule EXPENDITURE REQUIRED: N/A AMOUNT BUDGETED: N/A APPROPRIATION REQUIRED: N/A FUNDING SOURCE: N/A SUMMARY On November 18, 2003, the City issued $5,630,000 Stormwater Utility Revenue Bonds, Series 2003 to provide funding for stormwater improvements in accordance with the Stormwater Master Plan. A spend down schedule (EXlllBIT "A") for the bond proceeds was developed based on the anticipated project progress. The schedule was submitted to the City's Bond Council and City's financial advisor. A budget amendment to establish each individual approved project based on the original spend down schedule was approved by the City Council on January 28, 2004. On July 27,2005, City Manager made a report to the City Council on reallocation of funding for riprap in Collier Creek Waterway & other stormwater projects. In October 2005, City's Engineering Department revised the spend down schedule (EXlllBIT "B") to reflect these revisions. The new spend down schedule has been submitted to the City's Bond Council and City's Financial Advisor. It has become necessary to reallocate the bond proceeds and revised each individual project funding in accordance with the revised spend down schedule. RECOMMENDED ACTION Move to approve the Revised Stormwater Utility Revenue Bonds, Series 2003 Spend Down Schedule (EXIllBIT "B"), and the reallocation of bond proceeds for projects based on the revised spend down schedule. @ -i o -i )> r. ~i ~ /JI is 3 ~ ~ ~ J:l .. I/O .. ~ .. " 5 "- "" '" o "0 o o o o ;: Vi f' o ~ 11. [ non o '" 0 :l (I) = ~ cO" ii' ~ ~ (, S:-otD " '" .. 3 " ::+il " !!. 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SEBASTIAN, FLORIDA 32958 TELEPHONE: (772) 589-5330 · FAX (772) 589-5570 CITY OF SEBASTIAN AGENDA TRANSMITfAL ... Agenda No. Dro .~ Q3'l ( CA /J Department Origin: -'--- () 4cff Finance Director:t() City Attorney: Y- 0.. City Clerk: ~/jrv'- Subject: Alcoholic Beverage Approval for Hernandez Fiesta at Community Center Submittal by: City Manager Date Submitted: January 31, 2006 For Agenda of: February 8, 2006 Exhibits: Receipt and Copy of Rental Permit Application EXPENDITURE REQUIRED: AMOUNT BUDGETED: None N/A APPROPRIATION REQUIRED: None SUMMARY Mrs. Olga Hernandez is seeking Council approval to serve alcoholic beverages at a Fiesta at the Community Center on February 11,2006 from 2PM until8PM. Staffhas verified the applicant's date of birth. RECOMMENDED ACTION Move to approve alcoholic beverages at the Community Center for the Hernandez Fiesta on February 11,2006 from 2PM unti18PM. @ CIlYOF )'EBASiIAN ~ - -. ~;;-..:;., >;.:.- -- ....._." "'_u'" HOME OF PELICAN ISLAND DATE: CITY OF SEBASTIAN RENTAL PERMIT APPLICATION 0"'COMMUNITY CENTER 0 YACHT CLUB NAME OF PERMITTEE: Of~ -t\~'M'"'\t':tr'\A:d5'Z ADDRESS OF PERMITTEE: (07 4 n,lA <1 r! ry1 J rOt f 01 Yr' I tp C . f. 360' ~.s-i 3 V No'. Street :>'l' '10 'iJ I PHONE #h71) - 77 $:t~3 0 MAILING ADDRESS: NAME OF GROUP OR ORGANIZATION: REASON FOR RENTAL: Irt?1s~) S~+I",n City Fl. 5"lCJ .1) 't ~ -PfYL ~ g p(Y) ANTICIPATED NUMBER OF PERSONS ATTENDING EVENT: 7/J If more than 75 attendees, extra duty police officer services are req uired . ,.(It - 02 - 4 7 ) REQUESTED DATE: () t - I I - 0 6 TIME: From: ~ f -rvv To: 'b f> M.. PLEASE ANSWER YES OR NO: 1. Are You a Resident of Sebastian? 2. Will There Be An Admission or Door Charge? 3. Will Alcoholic Beverages Be Served? (a) If answer to #3 is Yes, Permittee's proof of age: Office Use Only Ye~ Rent............... $ Non-Resident.. Total...... ..........$ Tax........ .......... P. O. Services Total............... $ J- 0-&. ve:::; /"'"()6 - 7g' :J. 0-0, ;..y' d-j t:/. Make checks payable to City of Sebastian (A service fee of 5% or $10.00, whichever is greater, may be charged for a dishonored check per City ResolutionNo. R-96-41) #' SECURITY DEPOSiT.... .......... RENT... .......................... 7% TAX ........................... POLICE OFFICER SERVICES OFFICE USE ONt Y DATE PAID RECEIPT NO. INITIALS $250.00 8- ,0, tt() I .,.. t/(). .. ----- Rlcohol Beverage Request o APPROVED o DISAPPROVED Police Dep8.rtment Agreement Confirmed (if applicable) Key Pickup Date: Date Key Returned Date: Security Deposit Returned By City Check# For $ On: @ TO RENTERS OF SEBASTIAN C01v.lMIJNITy CENTER OR YACHT CLUB: . A deposit of two-hundred :fifty dollars ($250.00) fur cleanup must be made with the application. This deposit is refundable if the building is left clean and undamaged by pennittee. If cleaning or repair is necessary by City employees, this deposit or a portion of the deposit shall be forfeited, based on infonnation sUpplied by the superintendent of buildings. &&2 >t;~ - Sally A Mai6. CMC . . City Clerk 1, r:J J, {; /I If 17JS. rv A J1/ 'h Iii 2.. , Permittee fur said premise~ have read the rental rules nud reguhrtiollB nud agree to all the conditions listed. Furthermore, I understand that neglecting to clean the premises immediately nfterward will result in fur.fuiture, in part or full, of the Becurity deposit. OJ-:?/-()6 Date e;~lLr~<,~d~r . . Signature . . . @ o f" I Y - ~ ~I~ ~C'~ C~-~ e~1 ,-0:, xi> \fAAJa.- l wl \! ') ~ .-r-6 S~ l ''1 ~ () ,~L l f\",'l \A.- y-t P""' -r vv-( c.:r--- ~ :5- \A- ,oJ "L ~) '2-tJlJb .~~'\ ~v--C lCCt1o~s'T ~ ~. Ol-\~~) ~ n----- ;.;r-/ ~ ~_-6(~ '- ~Oll~\)-- ~~~ '2. ~ \ - - ,'Fee. I \fVtr\rL 'r). 'v-.N IlL- Ie- r "'1... cc. r VA- -:r \tV '- l \ ~ ~~ ~~l W~ 1\~<;:.9~. ~ \1\4 g{<.:>~ e-AS, b~~Ll L~s lCoi.- >u~ l r Y.~ ~s r,~~ t-L- S ~q" 'l :S<08' .{.'"-".-' ;,~~; "L- --,.-, ~ IJ--O. c' m -rJ - I . I,:J~' ' - o r";"i _..__ ~ ~ i:~ ;:c;.~ ....c (') ':::~ ,=' r- .-.- rr \) r':l :.:'~:~~ lIT) ::') :~::: oro.OZq @ @ HOME. OF . PWCAN ISLAND Cit of Sebastian, Florida Subject: Resolution No. R-06-02 Adopting an Agenda No. Oft:;. OJ0 Amended Fiscal YearJ005-06 Budget. Date Submitted: February 1,2006 ~ ittal by: City Manager Department Origin: Finance Finance Director: ~~. ~~ For Agenda of: February 8, 2006 Exhibits: . Resolution No. R-06-02 . 1st Quarter Budget Review Memorandum . Capital Project Status Reports as of December 31, 2005 . Schedule of Investments - State Board of Administration as of December 31, 2005 . Schedule of Investments - Custodial Account as of December 31,2005 . Schedule ofInvestments - Certificate of Deposits as of December 31,2005 . Schedule of Investments - Guaranteed Investment Contracts as of December 31, 2005 . 1 st Quarter Accomplishments and Fiscal Y ear- To-Date Operating Statement EXPENDITURE REQUIRED: N/ A AMOUNT BUDGETED: N/A APPROPRlATION REQUIRED: N/A SUMMARY Pursuant to financial policy adopted in previous fiscal years, budget reviews and adjustments would be presented to the City Council on a quarterly basis. In addition, project status reports, investment reports, quarterly accomplishments and operating statements are also included for your review. Following adoption of the City of Sebastian's budget on September 20, 2005, there were several program changes that occurred over the three months ended December 31, 2005 that require an amendment to the budgets of the various funds of the City. As such we are recommending a net increase of$120,529 to the General Fund resulting from the following: . $24,945 increases in private contributions to fund donor specified public safety related expenditures. . $12,500 increases in appropriation from prior year fund balance, which represents the FEMA and State reimbursement received in prior fiscal year for the removal of navigational hazards from the Indian River Lagoon. The Council awarded the contract on November 16,2005. . $83,084 increases in Appropriation from Prior Year Fund Balance - Reserve for Encumbrance as a result of encumbrance amounts from prior fiscal year carried over into and paid in the current year. In addition to the net increase of the General Fund, there are several line item transfers in the General Fund which do not increase or decrease the total General Fund budget that are included in this amendment package. The line item transfers include the following: . Transfer of $49,824 from General Fund contingency to fund the additional costs associated with the ditch and swale-mowing contract, which was approved by the Council on October 12,2005. @ 33 . Transfer of $4,996 from General Fund contingency to fund the costs associated with Spill Prevention Control and Countermeasures Plan. . Transfer of $16,719 from General Fund contingency to fund the costs associated with the Limited Contaminated Assessment Report (LCAR) for the Public Works Compound. The Council approved this on December 16,2005. . Transfer of $5,575 from General Fund contingency to fund the debris removal services provided by Waste Management, which was approved by the Council on December 16, 2005. In addition, there are increases in other fund types due to encumbrances carried over from prior fiscal year, as well as the recording of private contributions for the Riverview Park Splash Pad. In keeping with the ability of the City to react to these type of changes as they occur during the course of a year and matching it with the ability to take advantage of them, we are recommending the changes identified in Resolution 06-02, Exhibit "A", which are more particularly defined and explained in the enclosed memorandum for the 1st Quarter Budget review. RECOMMENDED ACTION Move to approve R-06-02. @ 2 RESOLUTION NO. R-06-02 A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA ADOPTING AN A1\1ENDED BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2005 AND ENDING SEPTE:MBER 30, 2006 AS PROVIDED FOR IN EXHIBIT "A"; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, on September 20, 2005, the City of Sebastian adopted Resolution No. R-05-39 providing for the adoption of the City's 2005-06 budget; and WHEREAS, an analysis of the revenues and expenditures for the three (3) months ended December 31,2005 has indicated that some adjustments are necessary, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, THAT: Section 1. The budget of the City of Sebastian, Indian River County, Florida for the Fiscal Year beginning October 1, 2005 and ending September 30, 2006 be amended, a copy of which is attached hereto and more particularly identified as Exhibit "A", which are hereby adopted and the revised appropriations set out therein are hereby made to maintain and carry on the government of the City of Sebastian, Indian River County, Florida. Section 2. All resolutions or parts of resolutions in conflict herewith are hereby repealed. Section 3. This Resolution shall be given effect as of December 31,2005. It was moved for adoption by Councilmember The motion was seconded by Councilmember being put to a vote, the vote was as follows: and, upon Mayor Nathan B. McCollum Vice-Mayor Brian Burkeen Councilmember Lisanne Monier Councilmember Andrea Coy Councilmember Sal Neglia The Mayor thereupon declared this Resolution duly passed and adopted this 8th day of February, 2006. @ @ ATTEST: Sally A. Maio, MMC City Clerk CITY OF SEBASTIAN, FLORIDA By: Mayor Nathan B. McCollum Approved as to form and content for reliance the City of Sebastian only: ~ EXHIBIT "A" ADOPTED FY 2006 AMENDED BUDGET BEFORE 1ST QUARTER BUDGET AFTER FUND TITLE ADJUSTMENTS ADJUSTMENTS ADJUSTMENTS GENERAL Revenues $ 11,975,141 $ 120,529 $ 12,095,670 Expenditures $ 11,975,141 $ 120,529 $ 12,095,670 CDBG-LOUISIANA A VENUE Revenues $ $ 30,060 $ 30,060 Expenditures $ $ 30,060 $ 30,060 LOCAL OPTION GAS TAX Revenues $ 809,129 $ 2,300 $ 811,429 Expenditures $ 809,129 $ 2,300 $ 811,429 DISCRETIONARY SALES TAX Revenues $ 2,525,000 $ $ 2,525,000 Expenditures $ 2,525,000 $ $ 2,525,000 RECREATION IMPACT FEE Revenues $ 372,000 $ $ 372,000 Expenditures $ 372,000 $ $ 372,000 STORMWATER UTILITY FEE Revenues $ 835,180 $ $ 835,180 Expenditures $ 835,180 $ $ 835,180 LAW ENFORCEMENT FORFEITURE Revenues $ 10,000 $ $ 10,000 Expenditures $ 10,000 $ $ 10,000 G.R.E.A.T. PROGRAM Revenues $ 9,894 $ $ 9,894 Expenditures $ 9,894 $ $ 9,894 DST DEBT SERVICE FUND Revenues $ 1,040,544 $ $ 1,040,544 Expenditures $ 1,040,544 $ $ 1,040,544 STORMW A TER DEBT SERVICE FUND Revenues $ 437,848 $ $ 437,848 Expenditures $ 437,848 $ $ 437,848 CAPITAL PROJECTS FUND Revenues $ 999,693 $ 2,250 $ 1,001,943 Expenditures $ 999,693 $ 2,250 $ 1,001,943 GOLF COURSE Revenues $ 1,608,584 $ 61,395 $ 1,669,979 Expenses $ 1,608,584 $ 61,395 $ 1,669,979 AIRPORT Revenues $ 406,801 $ 4,925 $ 411,726 Expenses $ 406,801 $ 4,925 $ 411,726 BUILDING Revenues $ 2,005,090 $ $ 2,005,090 Expenses $ 2,005,090 $ $ 2,005,090 TOTAL BUDGET $ 23,034,904 $ 221,459 $ 23,256,363 @ HOME OF PWCAN ISLAND DATE: MAYOR AND CITY COUNCIL j AL MINNER, CITY MANAG~~ SHIA FRANCIS, FINANCE DIRECTOR~' FEBRUARY 1, 2006 TO: THROUGH: FROM: SUBJECT: 1st QUARTER BUDGET REVIEW - FISCAL YEAR 2006 As of December 31, 2005, the status of budgets for the major operating funds were as follows: % OF BUDGET ADOPTED RECEIVED/ BUDGET RECEIVED/ BUDGET EXPENDED BALANCE EXPENDED GENERAL Revenues $11,975,141 $ 4,753,878 $ 7,221,263 39.7% Expenditures $11 ,975,141 $ 3,351,540 $ 8,623,601 34.4% GOLF COURSE Revenues $ 1,608,584 $ 409,442 $ 1,199,142 25.5% Expenses $ 1,608,584 $ 295,891 $ 1,312,693 22.3% AIRPORT Revenues $ 406,801 $ 102,835 $ 303,966 25.3% Expenses $ 406,801 $ 115,684 $ 291,117 30.2% BUILDING Revenues $ 2,005,090 $ 1,185,538 $ 819,552 59.1% Expenses $ 2,005,090 $ 207,152 $ 1,797,938 10.6% Highlights of the fIrst quarter status analysis include: 1. Overall revenues supporting the General Fund are being received as planned. During the three months ended December 31, 2005, 39.7% of the budgeted revenues were received while 34.4% of the budget expenditures were spent. The fIrst quarter budget review includes recommendations to increase the total adopted budget for the General Fund by $120,529. This recommendation includes the following elements: @ · $17,665 increases in private contributions to fund the purchase of a donor specified police motorcycle. · $7,280 increases in private contribution to fund donor specifIed public safety related expenditures. . $12,500 increases in appropriation from prior year fund balance, which represents the FEMA and State reimbursement received in prior fiscal year for the removal of navigational hazards from Indian River lagoon. The Council awarded the contract on November 16,2005. . $83,084 increases in Appropriation from Prior Year Fund Balance as a result of encumbrance amounts from prior fiscal year carried over into and paid in the current year. There are also several line item budget adjustments listed below which do not increase or decrease the total General Fund budget that are included in this amendment package. . Transfer of $49,824 from General Fund contingency to fund the additional costs associated with the ditch and swale-mowing contract, which was approved by the Council on October 12,2005. . Transfer of $4,996 from General Fund contingency to fund the costs associated with Spill Prevention Control and Countermeasures Plan. . Transfer of $16,719 from General Fund contingency to fund the costs associated with the Limited Contaminated Assessment Report (LCAR) for Public Works Compound. The Council approved this on December 16,2005. . Transfer of $5,575 from General Fund contingency to fund the debris removal services provided by Waste Management, which was approved by the Council on December 16,2005. 2. Special Revenue Funds All Special Revenue funds are receiving revenue as planned and recording expenditures as programmed. The first quarter budget net adjustments include: . $2,300 increases in Appropriation from Prior Year Fund Balance - Reserve for Encumbrance for Local Option Gas Tax Fund as a result of encumbrances amount from prior fiscal year carried over into and paid in the current year. . $24,000 increases in Appropriation from Prior Year Fund Balance - Reserve for Encumbrance for CDBG Fund as a result of encumbrances amount from prior fiscal year carried over into and paid in the current year. . $6,060 increases in CDBG grant revenue for administrative charges. 3. Capital Projects Funds The first quarter budget review includes recommendations to increase the total adopted budget for the Capital Projects Funds by $2,250. The increase is resulting from a private contribution for Riverview Park splash pad project. 4. Golf Course The Golf Course is receiving revenue as planned and recording expenditures as programmed. Staff will continue to monitor revenues stream. The first quarter budget adjustment includes $61,395 increases in Appropriation from Prior Year Retained Earnings - Reserve for Encumbrance as a result of encumbrances amount from prior fiscal year carried over into and paid in the current year. 5. Airport Fund Overall revenues are being received as planned through the three months ended December 31, 2005. Expenditures are occurring as anticipated. The first quarter budget adjustment includes $4,925 increases in Appropriation from Prior Year Retained Earnings - Reserve for Encumbrance as a result of encumbrances amount from prior fiscal year carried over into and paid in the current year. 2 @ Staff has kept well within the adopted budget in all funds to maintain maximum fiscal flexibility. Staff will continue to monitor and review each position vacancy as it occurs for service level consequences. ANALYSIS OF GENERAL FUND REVENUE Overall revenues supporting general fund activities are being received as planned. A total of $4,753,878 or 39.7% of the $11,975,141 budget was received during the first three months of the year. This percentage is high due to 80% of property taxes being received during the first quarter. TAXES: Real and Personal Property Tax Collections were 80% of budget which is slightly higher than the 1 sl quarter of fiscal year 2004-2005 when 72.8% of the property tax budgeted was collected The Franchise Fees and Utility Service Taxes are being received as expected, although most of the fees/taxes are below the 25% collection estimate for the first three months of the year. This is due to timing differences in recording the revenue and the actual cash received, however, we are confident that the revenue budgeted will be realized. LICENSES AND PERMITS: Occupational and Professional Licenses are being received at lower pace than last year, at 85% of budgeted revenues as compared to 93.7% last year for the same period. INTERGOVERNMENTAL REVENUE: During the first three months of 2005-2006, the City has received 17.095% of the projected revenue. This is due to timing differences associated with when revenue is recorded and when actual cash is received. The cash receipts received in October by the City is generally associated with revenue received in August by the State and therefore, in accordance with generally accepted accounting principles, would be recorded in the prior year. As such, the revenue (not cash) received in October 2004 would be recorded in September 2004, thus evening out the revenue stream. Based upon calculations used during the budget process, we are confident the revenue will be received as budgeted. Also, some revenue is not received until later in the fiscal year such as, alcohol beverage licenses. When these revenues are received, the projected amounts will be realized. GENERAL GOVERNMENT CHARGES FOR SERVICES: During the flISt three months the City has received 28.5% of the budgeted revenues in this group. Staff is monitoring the charges for services revenues closely, especially in the tennis court area. At the end of the flISt quarter 2006, tennis facility has generated approximately 10.5% of total budgeted revenues. There are no recommended changes at this time. FINES AND FORFEITURES: During the flISt three months, 16.3% of revenue had been collected or received as compared to 12% in the prior year. Staff will continue to monitor this revenue source. There are no recommended changes at this time. MISCELLANEOUS REVENUES: During the flISt three months the City has received 76.4% of miscellaneous revenues. This compares to 19% received in the prior year for the same period, a 57.4% increase. This is primarily due to private contributions and non-taxable rent revenues received in this period. Included in his budget recommendation, staff is recommending an increase in the contribution line item budget by $24,945, to provide funding for donor specified public safety expenditures. OTHER REVENUE SOURCES: During the course of the prior year, encumbrances of appropriations were made which carry over to the current year. In order to comply with State requirements for a balanced budget, it is necessary to increase the General fund budget for these encumbrances. Therefore, we recommend that an appropriation for prior year @J 3 encumbrances be made in the amount of $83,084. This is standard procedure when carrying over encumbrances to the new fiscal year. Encumbrances are the City's commitment to pay. The recommended changes also include the following: . $12,500 increases in appropriation from prior year fund balance, which represents the FEMA and State reimbursement received in prior fiscal year for the removal of navigational hazards from the Indian River Lagoon. The Council awarded the contract on November 16,2005. The following changes are a summary of the analysis above and are the net recommended changes to the revenue accounts: Taxes Licenses and Permits Intergovernmental Charges for Services Fines and Forfeits Miscellaneous Revenues Interfund Transfers Non-Revenue Sources 7,131,374 243,280 2,288,405 481,669 71,625 167,720 643,362 947,706 95,584 24,945 7,131,374 243,280 2,288,405 481,669 71,625 192,665 643,362 1,043,290 NET RECOMMENDED CHANGE TO THE GENERAL FUND REVENUES IS $120,529. ANALYSIS OF GENERAL FUND EXPENDITURES Most departmental percentages spent without the encumbrances were at or below the 25% level anticipated for the three months ended December 31, 2005. EXPENDITURES: PERSONAL SERVICES OPERATING EXPENDITURES CAPITAL OUTLAY 1,447 (1,447) 252,243 69,318 11,574 Operating Expenditures - Increase of $1,447 represents a transfer of $1,447 from capital outlay line item to computer supplies for software licenses. Capital Outlay - Decrease of $1 ,447 represents a line item transfer of capital outlay to computer supplies for software licenses. 4 @ PERSONAL SERVICES OPERATING EXPENDITURES CAPITAL OUTLAY ADOPTED . 2005-2006 . BUDGET $ 170,378 23,540 5,499 $ 193,918 Capital Outlay - An increase of $5,499 to reflect an encumbered amount carried over from prior fiscal year for equipment. PERSONAL SERVICES OPERATING EXPENDITURES CAPITAL OUTLAY 7,386 Operating Expenditures - Net increase of $7,386 results from the following: · An increase of $425 to reflect an encumbered amount carried over from prior fiscal year for departmental supplies. · An increase of $6,961 to reflect a private contribution for public safety expenditures. PERSONAL SERVICES OPERATING EXPENDITURES CAPITAL OUTLAY OTHER 256,590 47,167 42,200 21,612 256,590 47,167 63,812 o Capital Outlay-Net increase of$21,612 results from the following: · An increase of $3,947 to reflect an encumbered amount carried over from prior fiscal year for tazers. · An increase of $17,665 to reflect a private contribution for a police motorcycle. @ 5 PERSONAL SERVICES OPERATING EXPENDITURES CAPITAL OUTLAY ADOPTEll' 2005-2Q06,:. 'BunGET',' $ 1,506,935 153,115 179,640 19,735 $ 1,839,690: Capital Outlay - An increase of $19,735 results from an encumbered amount carried over from prior fiscal year for tazers. PERSONALSERVlCES OPERATING EXPENDITURES CAPITAL OUTLAY 121,073 18,519 425 121,073 18,944 Operating Expenditures - An increase of $425 results from an encumbered amount carried over from prior fiscal year for departmental supplies. PERSONAL SERVICES OPERATING EXPENDITURES CAPITAL OUTLAY 97,503 13,193 1,400 - $ 425 97,503 13,618 1,400 Operating Expenditures - An increase of $425 results from an encumbered amount carried over from prior fiscal year for departmental supplies. PERSONAL SERVICES OPERATING EXPENDITURES CAPITAL OUTLAY 425 269,525 20,868 3,000 Operating Expenditures - An increase of $425 results from an encumbered amount carried over from prior fiscal year for departmental supplies. 6 @ PERSONAL SERVICES OPERATING EXPENDITURES CAPITAL OUTLAY ADOPTED . 2005-2006. ~. . . .... .. '. ',.,' , .. 'BtW<;ET .,. $ 582,888 634,069 60,000 49,824 582,888 683,893 60,000 l' 27() 957 ,. ".' . Operating Expenditures - An increase of $49,824 represents a transfer from General Fund contingency to fund the additional cost associated with the ditch and swale-mowing contract, which was approved by the Council on October 12, 2005. PERSONAL SERVICES OPERATING EXPENDITURES CAPITAL OUTLAY 640,577 118,235 115,250 - $ 22,294 14,415 640,577 140,529 129,665 Operating Expenditures - Net increase of $22,294 results from the following: · A line item transfer of $16,719 from General Fund contingency to fund the costs associated with the Limited Contaminated Assessment Report (LCAR) for the Public Works Compound, which was approved by the Council on December 16,2005. · A line item transfer of $5,575 from General Fund contingency to fund the debris removal services provided by Waste Management, which was approved by the Council on December 16, 2005. Capital Outlay - Increase of $14,415 results from an encumbered amount carried over from prior fiscal year for equipment. PERSONAL SERVICES OPERATING EXPENDITURES CAPITAL OUTLAY 4,965 Operating Expenditures - Increase of $4,965 results from an encumbered amount carried over from prior fiscal year for building repairs. @ 7 ADOPTED 2005-2006 BUDGET $ 168,873 20,390 7,200 4,996 168,873 25,386 7,200 196,463 $ Operating Expenditures - Increase of $4,996 reflects a transfer from General fund contingency to fund the costs associated with Spill Prevention Control and Countermeasure Plan. PERSONALSERVlCES OPERATING EXPENDITURES CAPITAL OUTLAY 12,500 Operating Expenditures - An increase of$12,500 reflects the costs associated with the removal of navigational hazards from the Indian River Lagoon. The funding is from FEMA and State reimbursement received in previous fiscal year. PERSONALSERVlCES OPERATING EXPENDITURES CAPITAL OUTLAY 113,731 24,495 9,000 4,500 113,731 28,995 9,000 Operating Expenditures - Increase of $4,500 results from an encumbered amount carried over from prior fiscal year for cemetery gates. (77,114) 8 @ Operating Expenditures - Increase of $28,642 results from the following: · An increase of $26,392 results from an encumbered amount carried over from prior fiscal year for consultant. · Increase of $2,250 represents a private contribution for public safety employee fund. Following is a summary of the General Fund Departments and Divisions explained above: FUND & AMENDED RECOMMENDED REVISED ACCOUNT DESCRIPTION BUDGET CHANGES BUDGET INCREASE (DECREASE) General Fund Operating Expenditures and Capital Outlay by DepartmentJDivision: Legislative $ 4],244 $ - $ 4],244 $ City Manager 238,]45 238,145 City Clerk 333,135 333,135 Legal ] 89,906 ]89,906 Finance 426,647 426,647 M.I.S. Division ] 93,9] 8 5,499 ]99,4] 7 5,499 Human Resources 2]7,526 2] 7,526 Police Department: Administrative Division ] 98,772 7,386 206,]58 7,386 Special Operations 345,957 2],6]2 367,569 21,612 School Resource Unit 175,525 175,525 Patrol Division 1,839,690 19,735 1,859,425 19,735 Community Policing Unit 139,592 425 140,017 425 Code Enforcement 157,102 157,102 Professional Standards 112,096 425 112,521 425 Detective Division 494,510 494,510 Support Services Division 292,968 425 293,393 425 Communications Division 409,027 409,027 Engineering 480,2]5 480,2]5 Stormwater Utility 1,276,957 49,824 ],326,781 49,824 Public Works: Roads & Maintenance 874,062 36,709 910,77] 36,709 Parks & Recreation 997,096 12,500 1,009,596 12,500 Building Maintenance 2]9,003 4,965 223,968 4,965 Central Garage ] 96,463 4,996 201,459 4,996 Cemetery 147,226 4,500 151,726 4,500 Growth Management 279,896 279,896 Non-departmental 1,698,463 (48,472) ] ,649,991 (48,472) Total Operating Expenditures and Capital Outlay by DepartmentJDivision: $ 11,975,141 $ 120,529 $ 12,095,670 $ 120,529 NET RECOMMENDED CHANGE TO THE GENERAL FUND EXPENDITURES IS $120,529. @ 9 ANALYSIS OF LOCAL OPTION GAS TAX SPECIAL REVENUE FUND Revenues: Local Option Gas Tax Intergovernmental Other Revenue Non-Revenue Sources 12,000 2,300 12,000 2,300 Non-Revenue Sources - Increase of $2,300 represents an encumbrance carryover from fiscal year 2005 for signalization supplies. Expenditures: OPERATING EXPENDITURES DEBT SERVICE INTERFUND TRANSFERS UNAPPROPRIATED 209,129 300,000 300,000 211,429 300,000 300,000 Operating Expenditures - Increase of $2,300 represents an encumbrance carryover from fiscal year 2005 for signalization supplies. ANALYSIS OF CDBG - LOUISIANA AVENUE SPECIAL REVENUE FUND Revenues: CDBG Grant - Increase of $6,060 represents grant reim:~ent for General fund administrative Charges.@ Non-Revenue Sources - Increase of $24,000 represents an encumbrance carryover from fiscal year 2005 for grant administration fees from Jordon Associates. Expenditures: Operating Expenditures - Net increase of$30,060 represents an encumbrance carryover ($24,000) from fiscal year 2005 for grant administration services provided by Jordon Associates, as well as administrative charges ($6,060) from the General fund. ANALYSIS OF GOLF COURSE FUND Revenues: Intergovernmental Revenues Greens Fees Cart Rentals Driving Range Membership Fees Other Fees and Sales on-Operating Revenue 580,000 770,000 50,000 63,139 145,445 580,000 770,000 50,000 63,139 145,445 61,395 Non-Operating Revenue - Increase of $61 ,395 represents an encumbrance carryover from fiscal year 2005 for building repairs caused by hurricanes. @ 11 Expenses: PERSONAL SERVICES OPERATING EXPENSES CAPITAL OUTLAY DEBT SERVICE INTRAFUND TRANSFERS CONTINGENCY 61,395 307,190 307,190 16,574 16,574 Operating Expenditures - Increase of $61 ,395 represents an encumbrance carryover from fiscal year 2005 for building repairs caused by hurricanes. ANALYSIS OF AIRPORT FUND Revenues: Grant Revenues Rents & Royalties Other Miscellaneous Revenue Non-Operating Revenue 277,557 129,244 4,925 277,557 129,244 4,925 Non-Operating Revenue - Increase of $4,925 represents an encumbrance carryover from fiscal year 2005 for professional services. 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" '" .E' ll. * * * CITY OF SEBASTIAN, FLORIDA SCHEDULE OF INVESTMENTS AS OF DECEMBER 31, 2005 STA TE BOARD OF ADMINISTRATION RETURN ON SBA INVESTMENT 4.23% CURRENT INVESTMENT ALLOCATION PERCENT BALANCE General Fund 33.88% 3,160,478.54 Local Option Gas Tax Fund 2.34% 218,356.17 Discretionary Sales Tax Fund 10.16% 947,320.32 Riverfront Redevelopment Fund 4.17% 389,024.50 Recreation Impact Fee Fund 5.07% 473,086.12 Stormwater Utility Fund 9.82% 916,435.25 Law Enforcement Forfeiture Fund 0.18% 16,821.70 Discretionary Sales Tax, Series 2003 and 2003A Debt Service Fund 0.31% 29,165.18 Stormwater Series 2003 Debt Service Fund 0.21% 20,029.98 Capital Projects Fund 0.60% 55,769.11 Capital Improvements Fund 8.33% 776,890.78 Transportation Fund 5.54% 517,200.31 Public Facility Fund 227,954.22 Stormwater Projects Fund 0.04% 4,121.80 Golf Course Fund 6.53% 609,229.01 Airport Fund 5.80% 541,366.91 Building Department Fund 3.56% 331,907.56 Cemetery Trust Fund 1.00% 93,349.89 Sub-Total 64% 9,328,507.35 Discretionary Sales Tax Revenue Bonds, Series 2003A Bond Proceeds 100% 421,652.83 Stormwater Utility Bond Reserve 100% 553,606.78 TOTAL INVESTMENTS HELD WITH THE STATE BOARD OF ADMINISTRATION 10,303,766.96 1st Quarter Investment Schedules 1/27/2006 @ ASSET NAME Federal Home Loan Bank Bonds Callable 2 Federal Farm Credit Bank Bonds Callable 3 Federal National Mortgage Association Notes 4 Federal National Mortgage Association Notes 5 Federal Home Loan Mortgage Corporation 6 Federal Farm Credit Bank Bonds 7 Federal Home Loan Bank Bonds 8 Federal Home Loan Mortgage Corporation TOTAL INVESTMENT ALLOCATION 001 General Fund 120 Local Option Gas Tax Fund 130 Discretionary Sales Tax Fund 140 Riverfront Redevelopment Fund 160 Recreation Impact Fee Fund 163 Stormwater Utility Fund 310 Capital Projects Fund 320 Capital Improvements Fund 330 Transportation Fund 363 Stormwater Projects Fund 410 Golf Course Fund 45 Airport Fund 480 Building Department Fund 601 Cemetery Trust Fund TOTAL @ 1st Quarter Investment Schedules 1/27/2006 CITY OF SEBASTIAN, FLORIDA SCHEDULE OF INVESTMENTS AS OF DECEMBER 31, 2005 CUSTODIAL ACCOUNT COUPON/ DATE OF PURCHASE MATURITY CUSIP YIELD PURCHASE PRICE DATE NUMBER 3.100% 05/14/03 1,000,937.50 05/14/07 3133MYME4 3.000% OS/28/03 1,000,000.00 OS/28/08 31331QN45 4.300% 06/05/05 1,500,000.00 05/05/08 31359MB93 4.125% 09/06/05 1,000,410.00 01/26/07 31359MYHO 4.228% 1 0/20/05 1,488,900.00 02/15/06 3134A4UP7 5.000% 11/28/05 1,000,000.00 11/28/05 31331VHX7 2.620% 12/29/05 984,210.00 10/16/06 3133X8NZl 4.750% 12/29/05 999,609.00 03/28/04 3128X4XGl 8,974,066.50 Total Custodial Investments 3,416,032.22 109,189.52 660,742.53 311 ,905.54 554,499.15 699,288.08 16,562.43 819,793.65 628,432.00 161,812.00 99,482.51 372,048.60 622,708.71 501 ,569.56 8,974,066.50 INSTITUTION First National Bank & Trust Company TOTAL INVESTMENT ALLOCATION General Fund TOTAL 1 st Quarter Investment Schedules 1/27/2006 CITY OF SEBASTIAN SCHEDULE OF INVESTMENTS AS OF DECEMBER 31, 2005 CERTIFICA TES OF DEPOSIT DATE OF PURCHASE 09/16/05 PERCENT 100.00% PURCHASE PRICE 1,000,000.00 1,000,000.00 CURRENT BALANCE 1,000,000.00 1,000,000.00 YIELD 4.000% MATURITY DATE 09/16/06 @ CITY OF SEBASTIAN, FLORIDA SCHEDULE OF INVESTMENTS AS OF DECEMBER 31, 2005 GUARANTEED INVESTMENT CONTRACT CITIGROUP FINANCIAL PRODUCTS, INe. PURCHASE ISSUE DATE INITIAL BALANCE MATURITY DEPOSIT REMAINING RATE DATE Stormwater Utility Revenue Bonds, Series 2003 11/19/03 5,946,000.00 4,960,694.06 2.040% 12/15/06 TOTAL 5,946,000.00 4,960,694.06 @ 1st Quarter Investment Schedules 1/27/2006 HOME Of PELICAN lSLAND Memorandum To: Thru: From: Date: Re: Mayor and City Council Al Minner, City Manager Shai Francis, Director of Finance February 1, 2006 1 st Quarter Accomplishments and Operating Statement Fiscal Year 2006 Enclosed please find the 1 st Quarter Accomplishments and Operating Statement for the City of Sebastian as assembled and prepared by the Finance Department for the three months ended December 31st, 2005. CITY CLERK Le2:islative Support Matters · Prepared agenda packets and minutes for four (4) regular City Council meetings and two (2) appeal hearings - attended meetings for a total of 14 hrs. · Ordinances adopted - 6 · Resolutions adopted - 7 · Proclamations prepared for presentation - 6 · Easement vacations recorded - 0 · Deeds of easement recorded - 0 · Final plats recorded - 1 · Annexation recorded - 0 · Council agendas advertised in the Press Joumal- 4 · Legal notices advertised in the Press J oumal - 6 · Coordinated Council travel to Florida League of Cities Banquet in October and five (5) travel reimbursement requests. Records Manal!ement Pro2:ram · Public record requests - 25 · 15 boxes of records reached retention & 13 bags of duplicate and OSA records destroyed by Shred-It - 13 trees saved · Scanned into Laser fiche - 23 sets of minutes, 5 agenda packets, 6 resolutions, 5 ordinances, 10 agreements and 6 incident reports were scanned by the PD and reviewed and verified by Clerk's office. 1 @ · Input of 286 old cemetery records into cemetery database completed by Administrative Secretary. · Laserfische Weblink software and new Fujitsu scanner purchased and installed. Election Matters · March 14, 2006 Election Proclamation read and Resolution adopted on December 14, 2005. · Pre-q~alified two (2) Council candidates. · Wrote election article for Pelican Brief. · Published 1st election advertisement on December 23,2005. City Board Matters · Deputy City Clerk ran bi-annual advertisement for boards. · Filled eleven (11) vacancies and conducted three (3) orientations. · Deputy City Clerk recorded and transcribed three (3) Environmental Advisory Committee meetings. · Records Program Manager recorded and transcribed three (3) Tree Advisory Board meetings. · Prepared five (5) Champion Tree Certificates. · Prepared ten (10) Certificates of Appreciation for Mayor presentation. Cemetery Matters · Certificates of Interment Rights for 14 locations issued for a total of $12,200.00. Community Matters · Administrative Secretary responded to eleven (11) public e-mail inquiries. · Participated in Student Government Day October 19th 2005, by creating goody bags for students, providing departmental information and DVD for presentation and prepared mock City Council agenda and transmittal packets. · Assisted Mayor with gift to present to President Bush. PersonnellEducational Matters · Deputy City Clerk attended FACC Career Development Institute in October in furtherance of MMC Academy entry. · City Clerk was one of five FLC City Clerk of Year Award fmalists - attended FLC awards banquet in Orlando. · All personnel attended sexual harassment training. FINANCE · Successfully audited by Department of Community Affairs for the CDBG Grant _ Louisiana Avenue Improvement Project. · Closed out financial records for fiscal year 2004/2005. · Successfully implemented and published the FY 2005/2006 Annual Budget book. · Issued 166 garage sale permits. · Recovered $2,000 in communication tower rents. · Completely close out Hurricane Frances and Jeanne FEMA and State reimbursement. City has recovered $3,374,326 in total for the two disasters in less than 13 months after the disasters happened. · Continue pursuing the final hurricane Frances and Jeanne Federal Highway Administration reimbursement and work authorization for Schumann Driverrhunderbird intersection roadway damage. · Successfully issued the Request For Proposal for citywide printing bids. @ 2 MIS · Passed the FDLE state audit confIrming the City's secure transmission of confidential information. · Installed a new Barracuda spam fIrewall that has blocked 114,090 emails, 20,952 viruses and tagged 6,122 emails as possible spam. · Installed new Laser Fiche server with a website interface, allowing anyone with an Internet connection to search and retrieve any scanned information from our database archives. · Continued to work on the fIber, network and security for the new Airport Administration Building. · Continued to work with Security One on enhancing out citywide security and camera system. · Maintained the citywide network and Channel 25 television broadcasting system. · Continued to provide the Police Department with coverage 24 hours a day, 7 days of week. Workload measures: · Work Order Requests processed - 710 · Workstation Preventive Maintenance performed - 83 · Unplanned Server outages - 0 · Unplanned Network outages - 0 · Unplanned Telephone outages - 0 · User Training Hours performed - 45 HUMAN RESOURCES · Completed Annual Sexual Harassment in the workplace training for all employees. · Successfully hosted the Employee Awards Banquet. Presented longevity gifts to employees attaining 5, 10, 15 and 20 years of service. · Completed FDOT random drug testing for the 18t quarter. · Recruited and hired Growth Management Director, Rebecca Grohall. · Hired (1) MIS-AudioNisual Specialist, (3) Communication Technicians, (1) Building Inspector, (1) Recreation Leader, (1) Building Department Supervisor, (1) Stormwater Maintenance Worker and (1) Parks Maintenance Worker. · Continued the Employee Recognition Program through the employee of the quarter program. POLICE DEPARTMENT Administration · Prepared for reaccredidation hearing before the full commission at Naples, Florida on October 5, 2005. Obtained fIrst reaccredidation with outstanding comments from the assessors. · Completed the training and policy for the use of Tasers that were issued November 1, 2005. · Provided for agency participation in a traffic safety program "DUI Enforcement Mobilization", to cover Christmas and New Year holidays. · Provided for the command staff to gain experience in budget administration, special events planning, disciplinary matters and reviewing operation of other police agencies. · One (1) Lieutenant graduated from the FBI National Academy. · Continued progress with the wireless reporting system. All patrol officers have access to laptops and are receiving certifIcations to access the FCIC and NCIC from their vehicles. 3 @) School Resource Officers Workload measures: · DARE skates - 3 · DARE bowls - 3 · School reports written - 18 · Student/parent conferences - 60 · Mediations conducted - 44 · Student counseling's - 214 · School meetings attended - 65 · Classroom programs were conducted - 80 Road Patrol Workload measures: · Responded to calls for service - 2,233 · Officer initiated activities - 4,356 · Arrests made - 224 · Traffic citations issued - 420 · Traffic written warnings - 622 · Vehic1e crashes reported - 98 · Completed offense reports - 290 · Arrest reports - 184 · Supplemental reports - 50 · Miscellaneous police services - 1,955 · Conducted 100 parking issues, wrote 75 citations and issued 6 notices, 1 verbal warnings and tagged 1 vehicle. · Actively addressing complaints of speeders driving aggressively and continuously. · During this period all officers received training in the proper use of Tasers and reviewed the policy for use. The Tasers were issued on November 1, 2005. Community Policin2 Workload measures: · Community meetings attended - 11 · Citizen contacts made - 317 · Business contacts/meeting - 13 · Child car seat & safety referrals made - 8 · Officer initiated community relation/public relation contacts made - 236 · Background checks conducted for applicants - 3 · Department Tours - 2 Community Volunteer Unit Workload measures: · City Hall daily deposit runs - 61 · Disabled warnings/citations - 7 · Written warnings - 30 · Parking citations - 2 · Traffic controls - 17 · Council/courier packages -12 · House watches done - 277 · Business checks - 555 · Vehicle transports -114 · Escorts - 67 @ 4 · Special duty details - 9 · Road Patrol assists - 33 · Volunteer Administrative hours - 9.5 Alarm Assessments Workload measures: · Fines collected - $1,100.00 · Alarm permits collected - $380.00 Traininl! Unit · Employees attended 15 miscellaneous work related classes/seminars during this quarter. · Completed fIrearms training for sworn officers. · Sworn officers received eight (8) hours of Taser training. · One lieutenant completed a 12-week administrative officers course. · One lieutenant completed lO-weeks at the FBI National Academy Code Enforcement Workload measures: · Written warnings issued - 300 · Re-inspections - 57 · Citizen assists - 534 · Notice of violations issued - 78 · Twenty-four hour tags issued -4 · Signs removed - 221 · Tree inspections - 25 · Lien's fIled - 1 · Cases closed - 298 Investil!ations Workload measures · Cases assigned - 73 · Cases cleared - 19 · Felony arrests - 6 · Misdemeanor arrests - 1 · Reports/supplements completed - 56 · Felony warrants obtained - 6 Records Division Workload measures · Incident reports processed, dispersed to proper agencies and entered into!MC - 338 · Arrest reports processed, dispersed and entered into!MC - 210 · Accident reports processed, dispersed and entered into!MC - 71 · Traffic citations processed and entered into !MC - 652 · Parking citations processed, followed up and entered into !MC - 100 · Warning citations processed, followed up and entered into!MC -756 · Subpoenas signed for processed and distributed - 445 · Fingerprinting services for our residents - 57 · Notary requests - 7 · Paperwork that has passed retention requirements, boxed, recorded and destroyed - 17 boxes · Continued to provide our residents with house watch applications, local checks, incident and accident reports and assistance with various other requests. · Fingerprinting services were provided for the public. 5 @ Communications Division · Dispatched started working 12-hour shifts because new dispatchers are in training. · One (1) dispatcher out on FMLA · Two (2) dispatchers were hired and are in training. · An oral interview was conducted to fIll in last position · Dispatched and entered calls into C.A.D - 9,562 · Issued two (2) CJNET CertifIcates · Two (2) dispatchers attended 40 hour Basic Communications CertifIcation class. · One (1) dispatcher attended a Communications Training OffIcer class. Dispatch provides citizens with house watch requests, citation sign offs, information, phone numbers and other services by contacting other Agencies and Departments. Communications take and dispatch all non-emergency and emergency phone calls and/or requests for law enforcement, code enforcement and volunteer services. Communications assist the officers, detectives and code enforcement with placing phone calls to citizens, parents of juveniles, state attorney, court house, tag offIce and the drivers license offIce. Special Operations Workload measures · Citations - 177 · Warnings - 39 · Incident reports - 4 · Arrests - 19 Boat Officer Workload measures: · Citations - 24 · Warnings -14 · Incident reports - 11 · Arrests - 1 K-9 Officers Workload measures: · Citations - 153 · Warnings - 111 · Incident report - 8 · Arrest reports - 7 · Usage reports - 25 · Activity reports - 16 · Training hours - 190 · Demonstrations - 8 · Apprehensions - 5 misdemeanor & 5 felony ENGINEERING General · Worked on fmal completion items for Louisiana A venue, including street markings and streetlights. · Handled numerous meetings and reviewed discussions related to design and permitting of the City's Stormwater Utility capital improvement program. · Assisted on a daily basis in the resolution of numerous drainage and signage inquiries and complaints from residents. @ 6 · Worked closely with City Manager, City Attorney and city staff regarding various organizational, procedural and substantive matters regarding the Stormwater division. · Handles numerous personnel matters having to do with Engineering / Stormwater staff and crews · Assisted internal staff on a daily basis in the clarification and resolution of a number of contractor drainage permits matters. · Reviewed and coordinated numerous permitting and site plan review items with Building Department and Growth Management. · Continued performing troubleshooting and planning for interrelated drainage, paving, and sidewalk matters. · Continued development and improvement of Sign Shop operations and procedures · Reviewed paving program for FY 06. · Reviewed capital improvement project for FY06. · Set up meetings with IRC and implementation of surveys for the extension of Laconia Street and the extension of Fleming Street. · Continued development and organization of Engineering Assistant / Intern program. · Continued development of public education program regarding stormwater and streets / roads / traffic matters. · Continued development work, including various key contacts and meetings, regarding program for higher education offerings in Sebastian area. · Continued development of renewable energy applications to benefit City operations. · Participated in efforts to assist Public Works in clean-up from Hurricane Wilma Field Investieations W orldoad measures: · Drainage complaints responded to - 126 · New pool construction inspections - 58 · New home construction inspections - 420 · New home drainage permits - 126 · Set elevation for 8 side yard pipes. · Set elevation and grade for 12 road crossing pipes · Set elevation and grade for sidewalk projects in the city. · Coordinate with Mosby, Moia Bowles & Associates, on Sebastian River Landings. Stonnwater Division · Replaced failing road-crossing culvert and associated swale rehabilitation at the following locations: Clearbrook Street between Benedictine and Breakwater. · Swale rehabilitation, driveway culvert installation and associated yard piping at the comer of Benedictine and Cownie. · Final grading and sodding of swales at 600 and 700 block of Bayfront Terrace and 600 block of Albatross Terrace. · Cut, cleaned and removed pepper tree debris from approximately 1700 feet of ditch north of Day Drive detention area. · Presented alternative options for the Collier Creek Canal Stormwater Master Plan project to city residents and City Council. · Submitted permit applications to SJRWMD for Twin Ditches and Stonecrop. · Ditch mowing and cleaning from Brookedge to Majestic on Laconia. · Monitoring of new right-of-way and ditch mowing contract. · Right-of-way tree line cut backs in units: 1,2,3,11,12,13,16 & 17. 7 @ Traffic Division Workload measures: · Stop signs - 55 · Street signs - 0 · Cross-walks - 0 · Stop bars - 0 · Decals - 60 · Speed signs - 24 · Handicap signs - 6 · No parking signs - 6 · Specialty signs - 50 · Route assembly - 0 · Warning signs - 19 · Temporary signs-1O · No trucks - 2 · Guide signs - 0 · School Zone - 4 · No trespassing signs - 8 · Object markers - 12 · Fabricated - 40 · Traffic Studies - 10 @ PUBLIC WORKS DEPARTMENT Roads and Drainaee · Handled preparations and clean up for the Clambake Festival. · Handled Hurricane Wilma Debris clean up (815.5 tons). · Removed hurricane damaged dead trees from Wimbrow and Azine Park · Completed the repairs to the Indian River Drive streetlights. · Removed all banners from poles in the City. Parks and Recreation Division · Assisted in preparations for the Clambake Festival. · Continued upgrade to Friendship Park irrigation. · Continued regular maintenance (mowing, weed eating, edging and blowing) on all city properties. Cemetery Division · Installed new benches in columbarium. · Continued with overall maintenance of Cemetery to include mowing, weed eating, edging and spraying. · Cleared North Property Line. Buildine Maintenance Division · Continued repairs to the Barber Street Sports Complex football field concession stand. Central Garaee Division · Continuing to work with all departments/divisions to identify vehicle and equipment needs in the event of a disaster. · Preparing to fmalize the installation of the new generator room. · Continued shop equipment modernization program to increase the level and quality of service. · Continued maintaining the fuel facility in accordance with the EP A requirements and assuring fuel is available for our fleet. 8 · Continued employee education, training and certification program. BillLDING DEPARTMENT · There has been a decrease in building permit activity for the 1st quarter. The slow down in permitting activity can be attributed to the fact that hurricane damage repair permits have been obtained and nearing completion along with a general slow down in permit activity. New single-family residence permit requests appear to be remaining steady at 44 to 60 homes per month. · Total building permits issued for the quarter include 606 for the month of October, 539 for the month of November, and 555 for the month of December. · Total inspections performed for the quarter included 1,874 for the month of October, 1,990 for the month of November and 1,938 for the month of December. Inspection requests have also decreased, and this trend should continue until the new subdivisions begin building new homes. · The Building Department added two (2) new employees this quarter: Building Inspector and Administrative Supervisor. There is still one (1) Building Inspection position open. · Contractor licensing has remained steady with a slight decrease in licensing requests. There have been several cases brought to the construction board for violating the City Code of Ordinances. These cases consisted of aiding and abetting and unlicensed contractor and willful disregard of the code for performing work without a building permit. GROWTH MANAGEMENT · During the 1st quarter, staff held various meetings and public workshops in conjunction with the Building Director, Tree Advisory Board, Temporary Environmental Committee, Planning and Zoning Commission and the City Attorney regarding a modification to the residential tree and landscaping requirements in the Land Development Code. Staff completed all advertising, public notifications and staff reports for two (2) appeal hearings and variance requests, and a commercial annexation. · Completed the FEMA audit, which consisted of five (5) years worth of elevation certificates for construction projects (residential and commercial). The FEMA maps were updated and all letters of map amendment were organized. Workload measures: · Site Plan reviews - 2 · Site Plan extensions - 0 · Site Plan inspections - 3 · Site Appeals - 2 (Gables Town Homes and Paradise Marina) · Conditional Use Permits-1 · Subdivision and PUD reviews - 2 · Annexation reviews - 1 · Rezoning requests - 1 · Accessory Structure reviews - 1 · Mobile Home permits - 2 · Change of Land Use requests - 1 · Comprehensive Plan Text Amendments - 0 · LDC Text Amendments -1, with various workshops (Tree Ordinance) · Home Occupational License reviews - 32 · Sign Applications (zoning clearance review) -10 · Temporary Sign Permits - 4 9 @ · Temporary Use Permits - 3 · Address assignments - 95 · Address corrections - 0 · Release of Unity of Title - 3 · Variance Requests - 7 · Overlay District Waiver requests - 3 · Division of a Single Lot - 3 · Right of Way Abandonment - 0 · Occupational Licenses: New - 83, Renewals - 110, Transfers - 3 · Fence Permit (zoning clearance) - 2 · Zoning interpretations -189 . · Zoning ConfIrmation letters - 9 · Field inspections - 10 · Flood Zone Determinations - 24 · Code Enforcements Assists / Code Determinations - 45 MUNCIPAL GOLF COURSE · Total revenue for 1st quarter: $410,387, and increase of $70,992 over FY 04-05 1st quarter. ,/ Golf Shop sales: $19,052 ,/ Driving Range revenue: $9,703, an mcrease of $2,595 over FY 04-05, 1st quarter. ,/ Discount Card sales: $25,586 ,/ Cart fees: $148,678, an increase of $19,283 over FY 04-05, 1st quarter. ,/ Golf rounds played: 12,219, an increase of 1,219 over FY 04-05, 1st quarter. ,/ Green fees: $99,807, an increase of $14,587 over FY 04-05, 1st quarter. ,/ Club Rental & Club Storage revenue: $618. ,/ Computerized Golf Handicap Tracking Fees: $4,680. ,/ Rents & Royalties: $9,168, an increase of $6,641 overFY 04-05, 1st quarter. ,/ Professional Lessons: $700, an increase of $230 over FY 04-05, 1st quarter. ,/ Annual Membership/Initiation fees: $90,770, an increase of $31,260 over FY04- 05, 1st quarter. @ . Charity and Corporate Golf Tournaments for the 1st Quarter included: Central Baptist Church (50 players), Sebastian Rotary (80 players), Sebastian VFW (66 players), Palm Bay Golf Association (44 players), St. Sebastian Church (100 players), Brian Green BenefIt (50 players), Sebastian Elks (128 players), Sebastian Eagles (70 players), Sebastian River Middle School Bank (48 players), 2005 Sebastian Open (101 players) and Northrop Grumman of Melbourne (70 players). Charity and Corporate Golf Tournaments scheduled for the 2nd Quarter include: Sebastian River High School Baseball Boosters, Sebastian Eagles, Sebastian River High School International Baccalaureate Classic, Vista Gardens Homeowners Association and First Presbyterian of Vero Beach / Habitat for Humanity. For the 4th year in a row, the Florida Junior Players Tour and Sebastian Golf Course Professionals have scheduled a two-day tournament at Sebastian Municipal Golf Course on February 4th and 5th. The Junior Players Tour is a developmental junior tour that is tracked by the majority of golf coaches throughout the country. This tournament will give the golf course excellent exposure via golfing magazines and publication. Juniors throughout the country, as well as some international players will be competing. . . 10 · Range netting damage from Hurricane Wilma repaired. · All weekly leagues showing tremendous increases · Cart barn and locker room hurricane repair approximately 85% complete. MUNCIPAL AIRPORT · Successfully bid the Airport Business Plan RFP. The project was awarded to The LPA Group, Inc., the only responding firm. Work has already begun on the project and we expect completion in April 2006. · Substantial construction efforts have been taking place at the Airport Administration Facility. We expect this project to also be complete in April 2006. · We have also begun a significant amount of work relating to the Airport Security Upgrades, specifically relating to work with cameras, fiber optics, and access control and security quarters. · We have successfully designed and advertised for the Airport Fuel Facility. Bids are scheduled for opening on February 8, 2006. · We are finalizing the design of the Airport Maintenance Facility, however, we have had a minor set back in that we have chosen to relocate the facility from it's original planned site due to a high water table (as indicated by required boring samples). 11 @ CITY OF SEBASTIAN, FLORIDA SCHEDULE OF ACTUAL TO BUDGET DECEMBER 31,2005 GENERAL FUND REVENUES Quarter Year Current Original % Description To Date ~ Encumbrance Budeet Collected TAXES 3,947,682 3,947,682 N/A 7,131,374 55.4% LICENSES & PERMITS 39,603 39,603 N/A 243,280 16.3% lNTERGVT'L REVENUES 391,176 391,176 N/A 2,288,405 17.1% CHARGES FOR SERVICES 137,114 137,114 N/A 481,669 28.5% FINES AND FORFEITS 11,682 11 ,682 N/A 71,625 16.3% MISC. REVENUES 128,093 128,093 N/A 167,720 76.4% OTHER REVENUE SOURCES 98,528 98,528 N/A 1,591,068 6.2% APPROPRIATED FUND BALANCE 0 0 N/A 0 0.0% TOTAL REVENUES 4,753,878 4,753,878 N/A 11,975,141 39.70% GENERAL FUND EXPENDITURES CITY COUNCIL Quarter Year Current Original % Description To Date ~ Encumbrance Budeet Spent PERSONAL SERVICES 5,404 5,404 0 21,398 25.3% OPERATING EXPENDITURES 1,421 1,421 2,325 19,846 18.9% CAPITAL OUTLAY 0 0 0 0 N/A TOTAL LEGISLATIVE 6,825 6,825 2,325 41,244 22.19% CITY MANAGER Quarter Year Current Original % Description To Date To Date Encumbrance Budeet Spent PERSONAL SERVICES 48,133 48,133 0 224,738 21.4% OPERATING EXPENDITURES 1,368 1,368 0 13,407 10.2% CAPITAL OUTLAY 0 0 0 0 0.0% TOTAL CITY MANAGER 49,501 49,501 0 238,145 20.79% CITY CLERK Quarter Year Current Original % Description To Date To Date Encumbrance Budeet Spent PERSONAL SERVICES 57,319 57,319 0 252,243 22.7% OPERATING EXPENDITURES 9,933 9,933 2,250 67,871 18.0% CAPITAL OUTLAY 7,891 7,891 3,683 13,021 88.9% DEBT SERVICE 0 0 0 0 0.0% TOTAL CITY CLERK 75,143 75,143 5,933 333,135 24.34% @ CITY OF SEBASTIAN, FLORIDA SCHEDULE OF ACTUAL TO BUDGET DECEMBER 31, 2005 LEGAL Quarter Year Current Original % DescriDtion To Date To Date Encumbrance Budl.!et Spent PERSONAL SERVICES 40,604 40,604 0 181,206 22.4% OPERATING EXPENDITURES 1,608 1,608 0 8,700 18.5% CAPITAL OUTLAY 0 0 0 0 0.0% TOTAL LEGAL 42,212 42,212 0 189,906 22.23% FINANCE Quarter Year Current Original % DescriDtion To Date To Date Encumbrance Budl.!et Spent PERSONAL SERVICES 91,006 91,006 0 355,779 25.6% OPERATING EXPENDITURES 16,580 16,580 0 70,868 23.4% CAPITAL OUTLAY 0 0 0 0 0.0% TOTAL FINANCE 107,586 107,586 0 426,647 25.22% MANAGEMENT INFORMATION SYSTEM Quarter Year Current Original % DescriDtion To Date To Date Encumbrance Budl.!et SDent PERSONAL SERVICES 26,1 04 26,104 0 170,378 15.3% OPERATING EXPENDITURES 1,478 1,478 0 23,540 6.3% CAPITAL OUTLAY 5,499 5,499 0 0 0.0% TOTAL MIS 33,081 33,081 0 193,918 17.06% HUMAN RESOURCES Quarter Year Current Original % DescriDtion To Date To Date Encumbrance Budl.!et Spent PERSONAL SERVICES 46,244 46,244 0 191,706 24.1% OPERATING EXPENDITURES 6,088 6,088 1,040 25,820 27.6% CAPITAL OUTLAY 0 0 0 0 0.0% TOTAL HUMAN RESOURCES 52,332 52,332 1,040 217,526 24.54% POLICE SPECIAL OPERATIONS Quarter Year Current Original % DescriDtion To Date To Date Encumbrance Budl.!et SDent PERSONAL SERVICES 70,201 70,201 0 256,590 27.4% OPERATING EXPENDITURES 7,830 7,830 0 47,167 16.6% CAPITAL OUTLAY 7,547 7,547 17,665 42,200 59.7% TOTAL POLICE SPECIAL OPERA nONS 85,578 85,578 17,665 345,957 29.84% @) 2 CITY OF SEBASTIAN, FLORIDA SCHEDULE OF ACTUAL TO BUDGET DECEMBER 31,2005 POLICE ADMINISTRATION Quarter Year Current Original % Description ~ ~ Encumbrance Bud2et Spent PERSONAL SERVICES 43,566 43,566 0 179,745 24.2% OPERATING EXPENDITURES 4,538 4,538 0 19,027 23.9% CAPITAL OUTLAY 0 0 0 0 0.0% TOTAL POLICE ADMINISTRATION 48,104 48,104 0 198,772 24.20% SCHOOL RESOURCE OFFICER Quarter Year Current Original % Description To Date To Date Encumbrance Bud2et Spent PERSONAL SERVICES 27,810 27,810 0 127,851 21.8% OPERATING EXPENDITURES 1,825 1,825 0 12,174 15.0% CAPITAL OUTLAY 0 0 24,192 35,500 68.1% TOTAL POLICE SRO 29,635 29,635 24,192 175,525 30.67% POLICE PATROL Quarter Year Current Original % Description To Date To Date Encumbrance Bud2et Spent PERSONAL SERVICES 300,252 300,252 0 1,506,935 19.9% OPERATING EXPENDITURES 41,693 41,693 484 153,115 27.5% CAPITAL OUTLAY 20,009 20,009 72,576 179,640 51.5% TOTAL POLICE PATROL 361,954 361,954 73,060 1,839,690 23.65% COMMUNITY POLICING UNIT Quarter Year Current Original % Description To Date To Date Encumbrance Bud2et Spent PERSONAL SERVICES 29,028 29,028 0 121,073 24.0% OPERATING EXPENDITURES 3,578 3,578 0 18,519 19.3% CAPITAL OUTLAY 22 22 0 0 0.0% TOTAL COMMUNITY POLICING UNIT 32,628 32,628 0 139,592 23.37% POLICE CODE ENFORCEMENT Quarter Year Current Original % Description To Date ~ Encumbrance Bud2et Spent PERSONAL SERVICES 32,586 32,586 0 136,287 23.9% OPERATING EXPENDITURES 2,657 2,657 0 14,815 17.9% CAPITAL OUTLAY 0 0 0 6,000 0.0% TOTAL CODE ENFORCEMENT 35,243 35,243 0 157,102 22.43% @ 3 CITY OF SEBASTIAN, FLORIDA SCHEDULE OF ACTUAL TO BUDGET DECEMBER 31, 2005 PROFESSIONAL STANDARDS Quarter Year Current Original % Description To Date To Date Encumbrance Budget Spent PERSONAL SERVICES 24,089 24,089 0 97,503 24.7% OPERATING EXPENDITURES 1,554 1,554 0 13,193 11.8% CAPITAL OUTLAY 0 0 0 1 ,400 0.0% TOTAL PROFESSIONAL STANDARDS 25,643 25,643 0 112,096 22.88% POLICE INVESTIGATION Quarter Year Current Original % Description To Date To Date Encumbrance Budget Spent PERSONAL SERVICES 102,176 102,176 0 410,277 24.9% OPERATING EXPENDITURES 16,961 16,961 0 78,633 21.6% CAPITAL OUTLAY 1,800 1,800 1,800 5,600 64.3% TOTAL POLICE INVESTIGATION 120,937 120,937 1,800 494,510 24.82% POLICE SUPPORT SERVICES DIVISION Quarter Year Current Original % Description To Date To Date Encumbrance Budget Spent PERSONAL SERVICES 63,974 63,974 0 269,525 23.7% OPERATING EXPENDITURES 6,452 6,452 1,500 20,443 38.9% CAPITAL OUTLAY 0 0 0 3,000 0.0% TOTAL SUPPORT SERVICES 70,426 70,426 1,500 292,968 24.55% POLICE COMMUNICATIONS Quarter Year Current Original % Description To Date To Date Encumbrance Budget Spent PERSONAL SERVICES 77,881 77,881 0 370,502 21.0% OPERATING EXPENDITURES 7,584 7,584 0 36,025 21.1% CAPITAL OUTLAY 0 0 0 2,500 0.0% TOTALCO~CATIONS 85,465 85,465 0 409,027 20.89% ENGINEERING Quarter Year Current Original % Description To Date To Date Encumbrance Budget Spent PERSONAL SERVICES 99,470 99,470 0 418,078 23.8% OPERATING EXPENDITURES 5,283 5,283 0 62,137 8.5% CAPITAL OUTLAY 0 0 0 0 0.0% TOTAL ENGINEERING 104,753 104,753 0 480,215 21.81% @ 4 CITY OF SEBASTIAN, FLORIDA SCHEDULE OF ACTUAL TO BUDGET DECEMBER 31,2005 ROADS & DRAINAGE Quarter Year Current Original % Description ~ To Date Encumbrance Budeet Spent PERSONAL SERVICES 168,144 168,144 0 640,577 26.2% OPERATING EXPENDITURES 41,290 41,290 3,547 118,235 37.9% CAPITAL OUTLAY 14,437 14,437 35,362 115,250 43.2% TOTAL ROADS & DRAINAGE 223,871 223,871 38,909 874,062 30.06% STORMW A TER UTILITY DIVISION Quarter Year Current Original % Description ~ ~ Encumbrance Budeet Spent PERSONAL SERVICES 125,806 125,806 0 582,888 21.6% OPERATING EXPENDITURES 104,937 104,937 456,996 634,069 88.6% CAPITAL OUTLAY 0 0 0 60,000 0.0% TOTAL STORMW ATER UTILITY DMSION 230,743 230,743 456,996 1,276,957 53.86% CENTRAL GARAGE Quarter Year Current Original % Description ~ To Date Encumbrance Budeet Spent PERSONAL SERVICES 41,874 41,874 0 168,873 24.8% OPERATING EXPENDITURES 4,097 4,097 21,715 20,390 126.6% CAPITAL OUTLAY 0 0 0 7,200 0.0% TOTAL CENTRAL GARAGE 45,971 45,971 21,715 196,463 34.45% BUILDING MAINTENANCE Quarter Year Current Original % Description ~ ~ Encumbrance Budeet Spent PERSONAL SERVICES 20,344 20,344 0 94,983 21.4% OPERATING EXPENDITURES 14,631 14,631 59,537 124,020 59.8% CAPITAL OUTLAY 0 0 0 0 0.0% TOTAL BUILDING MAINTENANCE 34,975 34,975 59,537 219,003 43.16% PARKS & RECREATION Quarter Year Current Original % Description ~ I2..lli!k Encumbrance Budeet Spent PERSONAL SERVICES 162,799 162,799 0 779,861 20.9% OPERATING EXPENDITURES 41,645 41,645 14,220 160,735 34.8% CAPITAL OUTLAY 7,619 7,619 14,172 56,500 38.6% TOTAL PARKS & RECREATION 212,063 212,063 28,392 997,096 24.12% GJ 5 Description PERSONAL SERVICES OPERATING EXPENDITURES CAPITAL OUTLAY TOTAL CEMETERY Description PERSONAL SERVICES OPERATING EXPENDITURES CAPITAL OUTLAY TOTAL GROWTH MANAGEMENT Description PERSONAL SERVICES OPERATING EXPENDITURES NON-OPERATING CONTINGENCY TOTAL NON-DEPARTMENTAL TOTAL GENERAL FUND REVENUE TOTAL GENERAL FUND EXPENDITURES NET REVENUES CITY OF SEBASTIAN, FLORIDA SCHEDULE OF ACTUAL TO BUDGET DECEMBER 31, 2005 CEMETERY Quarter Year Current To Date I.2..!!l!tt Encumbrance 26,642 26,642 0 3,609 3,609 4,500 7,626 7,626 0 37,877 37,877 4,500 Original Budeet 113,731 24,495 9,000 147,226 % Spent 23.4% 33.1% 84.7% 28.78% GROWTH MANAGEMENT Quarter Year Current To Date To Date Encumbrance 42,852 42,852 0 2,013 2,013 0 0 0 0 44,865 44,865 0 NON-DEPARTMENTAL Quarter Year Current To Date To Date Encumbrance 0 0 0 351,639 351,639 28,380 802,490 802,490 0 0 0 1,154,129 1,154,129 28,380 4,753,878 4,753,878 N/A 3,351,540 3,351,540 765,944 1,402,338 1,402,338 6 Original Budeet 250,551 29,345 o 279,896 % Spent 17.1% 6.9% 0.0% 16.03% Original % Budeet Spent 10,000 0.0% 647,920 58.7% 802,490 100.0% 238,053 0.0% 1,698,463 69.62% 11,975,141 39.7% 11,975,141 34.4% @ CITY OF SEBASTIAN, FLORIDA SCHEDULE OF ACTUAL TO BUDGET DECEMBER 31, 2005 CDBG FUND-LOUISIANA A VENUE CDBG REVENUES Description Quarter ~ Year ~ Current Encumbrance Original Budget % Collected OTHER REVENUE SOURCE TOTAL CDBG FUND REVENUE 30,059 30,059 30,059 30,059 N/A N/A. o o 0.0% 0.00% CDBG EXPENDITURES Description Quarter ~ Year ~ Current Encumbrance Original Budget % Spent OPERATING EXPENDITURES TOTAL CDBG FUND EXPENDITURES 30,059 30,059 30,059 30,059 o o o o 0.0% 0.00% LOCAL OPTION GAS TAX LOCAL OPTION GAS TAX FUND REVENUES Quarter Year Current Original % Description To Date ~ Encumbrance Budget Collected TAXES 121,395 121,395 N/A 760,000 16.0% INTERGOVERNMENTAL REVENUE 6,775 6,775 N/A 0 0.0% MISC. REVENUES 0 0 N/A 12,000 0.0% OTHER REVENUE SOURCE 0 0 N/A 37,129 0.0% TOTAL LOGT REVENUES 128,170 128,170 N/A 809,129 15.84% LOCAL OPTION GAS TAX FUND EXPENDITURES Quarter Year Current Original % Description To Date ~ Encumbrance Budget Spent OPERATING EXPENDITURES 40,955 40,955 0 209,129 19.6% DEBT SERVICE 0 0 0 300,000 0.0% OTHER SERVICES 75,000 75,000 0 300,000 25.0% UNAPPROPRIATED 0 0 0 0 0.0% TOTAL LOGT EXPENDITURES 115,955 115,955 0 809,129 14.33% 8 7 CITY OF SEBASTIAN, FLORIDA SCHEDULE OF ACTUAL TO BUDGET DECEMBER 31, 2005 DISCRETIONARY SALES TAX DISCRETIONARY SALES TAX FUND REVENUES Description Quarter Year Current To Date To Date Encumbrance 387,472 387,472 N/A 15,875 15,875 N/A 403,347 403,347 N/A Original Budeet % Collected TAXES MISC. REVENUES TOTAL DST REVENUES 2,500,000 25,000 2,525,000 15.5% 63.5% 15.97% DISCRETIONARY SALES TAX FUND EXPENDITURES Description Quarter Year Current To Date To Date Encumbrance 75,000 75,000 0 0 0 0 75,000 75,000 0 Original Budeet % Spent OTHER SERVICES UNAPPROPRIATED TOTAL DST EXPENDITURES 1,727,787 797,213 2,525,000 4.3% 0.0% 2.97% RECREATION IMPACT FEE FUND RECREATION IMPACT FEE REVENUES Quarter Year Current Original % Description To Date To Date Encumbrance Budeet Collected MISC. REVENUES 11,446 11,446 N/A 12,000 95.4% RECREATION IMPACT FEE 114,725 114,725 N/A 360,000 31.9% TOTAL REC IMPACT FEE REVENUES 126,171 126,171 N/A 372,000 33.92% RECREATION IMPACT FEE EXPENDITURES Quarter Year Current Original % Description To Date To Date Encumbrance Budeet Spent OTHER SERVICES 61,250 61,250 0 245,000 25.0% UNAPPROPRIATED 0 0 0 127,000 0.0% TOTAL REC IMP ACT EXPENDITURES 61,250 61,250 0 372,000 16.47% @ 8 CITY OF SEBASTIAN, FLORIDA SCHEDULE OF ACTUAL TO BUDGET DECEMBER 31, 2005 STORMW A TER UTILITY FUND STORMW ATER UTILITY REVENUES Description Quarter Year Current ~ To Date Encumbrance 15,117 15,117 N/A 597,877 597,877 N/A 612,994 612,994 N/A MISC. REVENUES STORMW A TER UTILITY FEE TOTAL SW UTll...ITY FUND REVENUES Original Budl!et 30,200 804,980 835,180 % Collected 50.1% 74.3% 73.40% STORMW A TER UTILITY EXPENDITURES Quarter Year Current Original % Description ~ To Date Encumbrance Budl!et Spent OPERATING EXPENDITURES 0 0 0 3,500 0.0% OTHER SERVICES 199,514 199,514 0 831,680 24.0% TOTAL SW UTll...ITY FUND EXPENDITURES 199,514 199,514 0 835,180 23.89% LA W ENFORCEMENT FOREITURE FUND LAW ENFORCEMENT FORFEITURE REVENUES Description Quarter Year Current To Date ~ Encumbrance 7,379 7,379 N/A 968 968 N/A 8,347 8,347 N/A FINES AND FOREITURES MISC. REVENUES TOTAL LEFF REVENUES Original Budl!et 5,000 5,000 10,000 % Collected 147.6% 19.4% 83.47% LAW ENFORCEMENT FORFEITURE EXPENDITURES Description Quarter ~ Current Encumbrance Year ~ OPERATING EXPENDITURES TOTAL LEFF EXPENDITURES o o o o 0.0% 0.00% G.R.E.A.T. PROGRAM G.R.E.A.T. PROGRAM REVENUES Description Quarter To Date Year ~ Current Encumbrance INTERGVT'L REVENUES MISC. REVENUES TOTAL GREAT. REVENUES o 9 9 o 9 9 N/A N/A N/A Original Budl!et o o 10,000 10,000 % Spent % Collected N/A N/A N/A G.R.E.A.T. PROGRAM EXPENDITURES Description Quarter ~ Year ~ Current Encumbrance OPERATING EXPENDITURES @ G.R.EAT. EXPENDITURES o o o o N/A N/A 9 Original Budl!et 9,894 o 9,894 Original Budl!et o o 9,894 9,894 % Spent CITY OF SEBASTIAN, FLORIDA SCHEDULE OF ACTUAL TO BUDGET DECEMBER 31,2005 DISCRETIONARY SALES TAX DEBT SERVICE FUND DISCRETIONARY SALES TAX DEBT SERVICE FUND REVENUES Quarter Original % Descriotion To Date To Date Encumbrance Bude:et Collected MISe. REVENUES 199 199 N/A 7,700 2.6% INTERFUND TRANSFER FROM DST 0 0 N/A 1,032,844 0.0% TOTAL DST DEBT SERVICE REVENUES 199 199 N/A 1,040,544 0.02% DISCRETIONARY SALES TAX DEBT SERVICE EXPENDITURES Quarter Year Current Original % Descriotion To Date To Date Encumbrance Bude:et Soent OPERATING EXPENDITURES 0 0 0 300 0.0% DEBT SERVICE 184,297 184,297 0 1,035,844 17.8% OTHER SERVICES 0 0 0 4,700 0.0% TOTAL DST DEBT SERVICE EXPENDITURES 184,297 184,297 0 1,040,844 17.71% STORMW A TER UTILITY DEBT SERVICE FUND STORMWATER UTILITY DEBT SERVICE REVENUES Quarter Year Current Original % Descriotion To Date To Date Encumbrance Bude:et Collected MISC. REVENUES 137 137 N/A 280 48.9% DEBT PROCEEDS 100,986 100,986 N/A 437,568 23.1% TOTAL SW DEBT SERVICE REVENUES 101,123 101,123 N/A 437,848 23.10% STORMW A TER UTILITY DEBT SERVICE EXPENDITURES Quarter Year Current Original % Descriotion To Date To Date Encumbrance Bude:et Soent DEBT SERVICE 101,361 101,361 0 437,848 23.1% TOTAL SW DEBT SERVICE EXPENDITURES 101,361 101,361 0 437,848 23.15% 10 @ CITY OF SEBASTIAN, FLORIDA SCHEDULE OF ACTUAL TO BUDGET DECEMBER 31, 2005 GOLF COURSE FUND GOLF COURSE REVENUES Quarter Year Current Original % Description To Date ~ Encumbrance Budeet Collected CHARGES FOR SERVICE 390,596 390,596 N/A 1,552,114 25.2% MISe. REVENUES 18,846 18,846 N/A 56,470 33.4% TOTAL GC REVENUES 409,442 409,442 N/A 1,608,584 25.45% GOLF COURSE EXPENSES GOLF COURSE ADMINISTRATIVE Quarter Year Current Original % Description To Date ~ Encumbrance Budeet Spent PERSONAL SERVICES 60,737 60,737 0 306,214 19.8% OPERATING EXPENSES 76,957 76,957 62,038 320,011 43.4% DEBT SERVICE 0 0 0 307,190 0.0% OTHER SERVICES 0 0 0 16,574 0.0% TOTAL GC ADMINISTRATIVE 137,694 137,694 62,038 949,989 21.02% GOLF COURSE MAINTENANCE Quarter Year Current Original % Description ~ To Date Encumbrance Budeet Spent OPERATING EXPENSES 132,282 132,282 0 545,571 24.2% CAPITAL OUTLAY 3,650 3,650 0 0 0.0% TOTAL GC MAINTENANCE 135,932 135,932 0 545,571 24.92% GOLF COURSE CARTS Quarter Year Current Original % Description To Date To Date Encumbrance Budeet Spent PERSONAL SERVICES 7,013 7,013 0 56,374 12.4% OPERATING EXPENSES 13,450 13,450 0 54,450 24.7% CAPITAL OUTLAY 1,802 1,802 0 2,200 N/A TOTAL GC CARTS 22,265 22,265 0 113,024 19.70% TOTAL GOLF COURSE REVENUE 409,442 409,442 N/A 1,608,584 25.5% TOTAL GOLF COURSE EXPENSES 295,891 295,891 62,038 1,608,584 22.3% NET GOLF COURSE REVENUES 113,551 113,551 (jj) 11 Descrintion MISe. REVENUES LEASE REVENUES TOTAL AIRPORT REVENUES Descrintion PERSONAL SERVICES OPERATING EXPENSES OTHER SERVICES TOTAL AIRPORT EXPENSES TOTAL AIRPORT REVENUES TOTAL AIRPORT EXPENSES NET AIRPORT REVENUES Descrintion LICENSES & PERMITS CHARGES FOR SERVICE MISC REVENUE OTHER REVENUE SOURCE TOTAL BUILDING DEPT REVENUES Descrintion PERSONAL SERVICES OPERATING EXPENSES CAPITAL OUTLAY OTHER SERVICES TOTAL BUILDING DEPT EXPENSES TOTAL BUILDING DEPT REVENUES TOTAL BUILDING DEPT EXPENSES NET REVENUES CITY OF SEBASTIAN, FLORIDA SCHEDULE OF ACTUAL TO BUDGET DECEMBER 31, 2005 AIRPORT FUND AIRPORT REVENUES Quarter To Date 8,280 94,555 102,835 Year To Date 8,280 94,555 102,835 AIRPORT EXPENSES Quarter To Date 47,997 67,687 o 115,684 102,835 115,684 (12,849) Year To Date 47,997 67,687 o 115,684 102,835 115,684 (12,849) Current Encumbrance Current Encumbrance BUILDING DEPARTMENT FUND BUILDING DEPARTMENT REVENUES Quarter To Date 373,561 7,237 2,250 802,490 1,185,538 Year To Date 373,561 7,237 2,250 802,490 1,185,538 Current Encumbrance BUILDING DEPARTMENT EXPENSES Quarter To Date 121,709 76,463 8,980 o 207,152 1,185,538 207,152 978,386 Year To Date 121,709 76,463 8,980 o 207,152 1,185,538 207,152 978,386 12 Current Encumbrance N/A N/A N/A o 7,025 o 7,025 N/A 7,025 N/A N/A N/A N/A N/A o 660 3,800 o 4,460 N/A 4,460 Original Budget 16,250 390,551 406,801 Original Budget 205,854 157,284 43,663 406,801 406,801 406,801 Original Budget 1,122,600 56,000 24,000 802,490 2,005,090 Original Budget 623,235 275,971 39,900 1,065,984 2,005,090 2,005,090 2,005,090 % Collected 51.0% 24.2% 25.28% % Snent 23.3% 47.5% 0.0% 30.16% 25.3% 30.2% % Collected 33.3% 12.9% 9.4% 100.0% 59.13% % Snent 19.5% 27.9% 32.0% 0.0% 10.55% 59.1% 10.6% @ @ Subject: OlYOf HOME OF PELICAN ISLAND AGENDA TRANSMITTAL Agenda No. 010. 03 7 Department Origin: ~ Finance Dept.: General Services: 2i! City Attorney: __ City Clerk: Date Submitted: For Agenda of: rJ.19.'/o~ I I Exhibits: See Attached Agreement, ., ~ EXPENDITURE REQUIRED: N/A AMOUNT BUDGETED: N/A APPROPRIATION REQUIRED: N/A SUMMARY Richard Smith, representing the Lions Club, has requested that the Council approve a new five-year agreement for co-sponsorship of the July 4th celebrations. Attached for your consideration is a renewed contract that provides the same duties and responsibilities for each party, as has been the case for the previous five years. The contract will extend the sponsorship agreement for the years between 2006 - 2010. Approve Agreement. RECOMMENDED ACTION @ JOINT PROJECT AGREEMENT This AGREEMENT entered into this _ day of February 2006 between the CITY OF SEBASTIAN, a Florida municipal corporation (hereinafter called "CITY"), and the LIONS CLUB OF SEBASTIAN, Inc. (hereinafter called "LIONS"), provides that: WHEREAS, CITY has traditionally hosted a Fourth of July Festivity Celebration with a parade, concessions and fireworks along the City's Riverfront; and WHEREAS, LIONS have long been the sponsor and organizer of said event; and WHEREAS, LIONS and CITY desire that LIONS maintain the status of sponsor and organizer of the Celebration, and the parties hereby set forth the obligations and privileges of continuing this valued relationship; THEREFORE, IN AND FOR CONSIDERATION of the mutual benefits and promises provided herein, the sufficiency of which is hereby acknowledged by the parties, it is agreed: 1. The parties shall cooperate in organizing and conducting the traditional Fourth of July Festivity Celebration for the years 2006 through 2010 as set forth herein. 2. LIONS, with the aid and assistance of necessary City personnel, shall organize and administrate all activities and events for said Celebration, with the exception of the VIP breakfast, in compliance with all applicable ordinances, statutes, health codes and other governmental regulations and subject to the safety controls of the Sebastian Police Department, Fire Marshall and Health Department. 3. Said Celebration events shall entail, at a minimum, a parade, fireworks display, live musical entertainment, and a festival in the Riverview Park, with such additional events as is determined by the CITY to be feasible. Indian River Drive shall be closed in the vicinity of the Park at such times and locations as determined at the reasonable discretion of the City Manager. 4. City shall further provide the City Manager with authority to open and close effected streets and right-of-ways during the course of festivities at his sole discretion. 5. CITY shall advance $5,000 to LIONS towards costs of entertainment, administrative and miscellaneous expenses. 6. Within sixty (60) days after conclusion of the Celebration, LIONS shall provide a final accounting in accordance with generally accepted practices, and return any funds remaining from the advanced amount. 7. LIONS shall have the right to rent concession booths in Riverview Park and, if needed, the closed portion of the Indian River Drive right-of-way as part of the Celebration festival, and shall be entitled to all proceeds from said concession activities. 8. CITY shall contract directly for the fireworks display, shall organize fund-raising and otherwise have full financial responsibility for funding the Celebration events. 9. LIONS agrees to indemnify, defend and hold CITY harmless from any and all claims of any nature brought by LIONS's members or agents in the course of performing LIONS's obligations under this Agreement, or from any claims by any persons arising from or damages incurred by the CITY from the actions of LIONS's members or agents whatsoever arising from the exercise of the privileges and obligations set forth hereunder. @ 10. CITY agrees to indemnify, defend and hold LIONS harmless from any and all claims of any nature brought by CITY's employees or agents in the course of performing CITY's obligations under this Agreement, or from any claims by any persons arising from the wrongful acts of CITY's employees or agents whatsoever arising from the exercise of the privileges and obligations set forth hereunder. Nothing herein shall be deemed a waiver of sovereign immunity. AGREED to on the date first set forth above. CITY OF SEBASTIAN THE LIONS CLUB OF SEBASTIAN By: AI Minner, City Manager By: Its: ATTEST: APPROVED AS TO FORM AND LEGALITY FOR RELIANCE BY THE CITY OF SEBASTIAN ONLY Sally A. Maio, MMC City Clerk (Seal) Rich Stringer, City Attorney @ @ CJ'IY0f HOME OF PELICAN ISLAND AGENDA TRANSMITTAL Subject: Agenda No. 010. ~' Department Origin' - QthI Finance Dept.: General Services: ~ City Attorney: City Clerk: ,/ _ Date Submitted: .' For Agenda of: 01/8'100 Exhibits: See Attached Agreement and Application EXPENDITURE REQUIRED: N/A AMOUNT BUDGETED: N/A APPROPRIATION REQUIRED: N/A SUMMARY John Conlan, this year's representative for the Exchange Club, has applied for usage of the eastern portion of Riverview Park the Annual Blue Water Sportfishing Tournament. This year, the Club has requested a three-year agreement. Staff has drafted an agreement for your review, but only provides a one-year contract with staff authority to execute two one-year options. This proposal provides Council with opportunity to review the event annually and revoke renewal of the agreement with six months written notice. As in years past, the Club has designated areas for registration/weigh-in, food/drink with "Beer Garden", and merchandising area. The merchandising area shall consist of no more than 1 0 vendors. The club shall also be responsible to pay a $200 special use fee per year for use of City property upon approval of agreement. The Club has not requested any street closings. All monies generated from the tournament shall be donated to the prevention of child abuse. RECOMMENDED ACTION Approve Special Events Agreement. @ AGREEMENT FOR SPECIAL EVENT/BLUE WATER OPEN THIS AGREEMENT entered into this _ Day of February 2006, between the CITY OF SEBASTIAN, a Florida municipal corporation (hereinafter call "CITY"), and THE EXCHANGE CLUB OF SEBASTIAN, INC. (hereinafter call "CLUB"), provides that: WHEREAS, CLUB has for years been the sponsor and organizer of the Blue Water Open Sportfishing Tournament; and, WHEREAS, the Event has grown and a large venue is needed for the event; and, WHEREAS, CLUB and CITY agree that it would be advantageous to hold the Event in the area of the piers at Riverview Park; THEREFORE, IN AND FOR CONSIDERATION of the mutual benefits and promises provided herein, the sufficiency of which is hereby acknowledged by the parties, it is agreed: 1. The CLUB shall be permitted to host the 13th Annual Blue Water Open Sportfishing Tournament at the Riverview Park on August 4th & 5th, 2006 with a rain date scheduled for August 11th & 1ih. 2. The CITY shall also grant the CLUB two one-year options to host the 14th and 15th Annual Blue Water Open Sportfishing Tournament on August 3rd & 4th, 2007; and August 1st & 2nd, 2008 respectively. The CITY shall grant the authority to the City Manager to execute the option provisions of this paragraph, but reserves the right to review and withhold option approval. Should the CITY withhold option approval, the CLUB will be notified, in writing, six months prior to the date of the Event. CLUB retains the right to apply for 14th and 15th Annual Blue Water Open Sportfishing Tournament through the normal special Event procedures of the CITY. 3. The CITY recognizes that should the 14th and 15th Annual Events be cancelled due to inclement weather, the rain dates shall be: for 2007, August 10th & 11th; for 2008, August 8th & 9th. 4. All rules, standard fees, regulations and consideration stated herein shall apply to all Events. 5. CLUB shall organize and administrate all activities associated with said Event in compliance with all applicable ordinances, statutes, health codes and other governmental regulations and subject to safety controls of the Sebastian Police Department, Fire Marshall and Health Department. 6. CLUB will be permitted to place service tents in Riverview Park. The tents shall divide the park into designated areas which will be used strictly for (1) registration and weigh-in stations; (2) food and drink stations; and, (3) merchandising tents, which shall be limited to a maximum number of ten. The Club shall further be permitted to establish the placement of a stage at the site, which shall be located in the registration and weigh-in designated area. A schematic showing the location of these designated activity areas is attached hereto and marked Exhibit "A". 7. CLUB shall additionally be allowed to park an RV (Recreational Vehicle) to use as the Tournament headquarters in the area near the piers in the park. GiJ 8. CLUB is authorized to serve beer and wine in conjunction with the Event and shall obtain all necessary permits to do so. Beer and wine shall be consumed only in a designated "beer garden" area which shall be separately located in the food and drink area as described in paragraph 6, and shall be strictly prohibited in any other area of the park. 9. CITY shall provide bleachers and extra trash receptacles for the Event. CLUB will provide port-o-Iets and clean up crews for the Event. 10. CLUB shall obtain liability insurance coverage, including coverage for serving alcoholic beverages, in the minimum amount of $200,000 per occurrence with umbrella coverage of $1,000,000. The CITY shall be named as an additional insured to said coverage. In the event that the amounts established by state law for waiver of sovereign immunity are increased, these required insurance amounts shall be raised to match the same. 11. CLUB agrees to indemnify, defend and hold CITY harmless from any and all claims of any nature arising from the Event or from CLUB'S exercise of the privileges and obligations set forth hereunder and shall, further, repair any City property damaged in the course of said Event. AGREED to on the date first set forth above. CITY OF SEBASTIAN EXCHANGE CLUB OF SEBASTIAN By: AI Minner, City Manager By: Its: ATTEST: APPROVED AS TO FORM AND LEGALITY FOR RELIANCE BY THE CITY OF SEBASTIAN ONLY Sally A. Maio, MMC City Clerk (Seal) Rich Stringer, City Attorney @ EXHIBIT "A" " . .. . t . . .. .. .. .>; . . .. ~ w . . > 1-1 '. .. .. ~ v .. Q .. . ~ .. $ \ ; fi. t' w MIt~HA~t)\,~ .. > .. .. to ~ 1-1 Te",,. Ae.tA .. cc . .. f .. Z .. I <[ ~ ~ ~-..r; lO Tf.J.'1'6 " 1-1 ). Q .." " Z 1-1 . . f . .. < '. .' d .. .. foc.'$) T~ ); ~ ,.. - - f ;t ~; Ret:.~w{ , I .. :: Vtl~~ ~ . I ~ I .. .. W':l~-J~ It~ w . .. T~~4 . I ~ ~ (.I) J '" :J.. . eiet f>>J ' I I 0 " " I , J: . ~ - .. f .' W .. .. Z . ... ~ .' ~~l t--t .. <I: . f . U .. ~ .. t ,- .. . .. . to f. @ ) " .. ) ~~ .. '. .. ~ to t to .. t . . ~~ I~~\fH art C1I SEISAST!AN ~~;::~ HOM" OF PEUCAN ISlAND 1225 Main Street. Sebastian. Fl 32958 Telephone (772)589-5330 - Fax (772)589-5570 CITY OF SEBASTIAN PARK lJSE PER,.fIT APPLICATION Please check the appropriate Box: Park Event - 50 to 300 Attendees $50.00 ApplfclltionlPermit Fee or " Rtttntfa~. Special Event - 301 or More Attendees SlOO.OO Application Fee Date: NAme of Permittee: The Exchanqe Club of Sebastian PermIts Hay Only be ls5ued 1n the Name or an Adult or Legally Orlan1zcd Orlan1zat1on m1dress: Mailing Address: P.O. Box 781155, Sebasti~n, Florian 3?QSR Telephone: 772-388-5641 -- John Conlon, Tournament Director Name of Organization or Group: The Exchanqe Club of Sebastian Reason for Use: August Requested Date(s) Rain Date: O)? Time of Use: From: To: Will there be any sale of goods? Yes ~ No If yes, please describe type 01 goods on back. Food or other types of vendors? Yes X No If yes, please list name. address and type of vendors and schematic of any strUCtures to be erected or otherwise assembled on back. Office Use Only: I. John rnnlon the undersigned. acknowledge that I am the applicant or the authorized agent of the applicant. I further acknowledge that I am aware of the provisions of the City of Sebastian Codes in respect to this application and the use of the City facilities for which I have applied for a permit to allow a Park Event or a Special Event. I have made myself f.ml\;.r with the general rules and 1 n pr~rlbed by the City and agree to the terms ot the permit. ~ Appl cant/Agent S1gnat~re JOHN mNIDN Tournament Director Peroni I Fee Paid Dale Initiols @ Park App11cat10n Cont1nued - If Required L1 1 dl h 1 st any vendor informat on an or sc emat cs on this pap,:e. NAME ADDRESS TYPE Exchanae Club of Sebastian T-Shirts Hats. RePr. Wi np Soda, Fcxx:1, Vendor Booths. and Boat Display Schematic: See Attached Schematic. OFFICE USE ONLY: Special Conditions of Permit as Reouested bv City Manager @ cnrOf HOME or PELICAN ISlAND AGENDA TRANSMITTAL f r Submittal by: Agenda No. 00. 01Q Department Origin: ~ Finance Dept.: General Services: City Attorney: _~ /, City Clerk: ~ Date Submitted: For Agenda of: !{ljgjDi,;? Subject: Exhibits: See Application EXPENDITURE REQUIRED: N/A AMOUNT BUDGETED: N/A APPROPRIATION REQUIRED: N/A SUMMARY Travis Herring, this year's representative for the Home Builders and Contractor Association of Brevard County, has applied for usage of the eastern portion of Riverview Park for the Annual HBCA Fishing Tournament. They are requesting the usage of the Park for May 19th & 20th, 2006. This year, the HBCA has requested that the park be divided into areas where they can erect tents, which shall be used for registration/weigh- in, food/drink with "Beer Garden", and merchandising area. The merchandising area shall consist of no more than 4 vendors. The club shall also be responsible to pay a $200 special use fee to the City upon approval of the application. In additional to the special use fee, the HBCA has agreed to pay a $1,000 donation or contribute 10% of net revenues, which ever is greater, to the Boys and Girls Club of Sebastian. The club has not requested any street closings. RECOMMENDED ACTION Approve Special Events Application. @ 01/17/2006 19:27 7723884402 PUBLIC WORKS PAGE 02 em Of SEBAST~ w~~~~ ~ . . tfOME 0' 'PELICAN I$lJtND 1225 Main Street, Sebastian, Fl 32958 Telephone (772)589-5338 - Fax (772)589-5578 CITY OF SEBASTIAN PARK USE PERRIT APPLICATION Puk Event - SO to 300 Attendees $50.00 AppllcationIPennit Fee Please check the appropriate Box: or Special Event - 301 01' More Attendees Sl00.00 AppBeatioD Fee Date: Name of Permittee: f)~ ~./cL.s.f CenJt'~ A&SOGiah~ ~~ Permits "IY only ~e issued 1" the ".-e of an Adult Dr lel~lly Orllnized Organization ~c ~A Address: LS7)Q w GAu Mai 1.i ng Address: Met.. ~&...){L ,U€ { Telephone: :32;- ZS-"- 370D . Name of Organization or Group: ~C" ,d:~ /~;r;::;c'~/f!f/OZ/4;.t.; Reason for Use: ~lsL'^:J (~CL.-VVI i!~ {- Requested Date(s) MCl r 19 <' 20 2-OOG (9111 -L-I E. Bl.-i./h . / :r~ 3zt;3~ Rain Date: rPAf'\. From: ~,.; t' ~i" (I To: ICfM s~ dc..(, Mc....y V- No back. LO Time of Use: Will there be any sale of goods? Yes If yes, please describe type of goods on Food or other types of vendors? Yes ~ No If yes, please tist name, address and type of vendors and schematic of any structures to be erected or otherwise assembled on back. I, ~c/JS t!c--,e..IZ..IAJ&- the undersi gned, acknowledge that I am the applicant or the authorized agent of the applicant. I further acknowledge that I am aware of the provisions of the City of Sebastian Codes 1n respect to this application and the use of the City facilities for which I have applied for a permit to allow a Park Event or a Special Event. I have made myself familiar with the general rules and regulations presc 1bed by the City and agree to the terms of the permit. Office Use Only: ~ @ Pennil Fee Paid~ Inilials Dale 01/17/2006 19:27 7723884402 PUBLIC WORKS PAGE 03 Park Application Continued - If Required List an vendor information and/or schematics on this a e. NAME ADDRESS TYPE -r;~ ~cI Schematic: ~c~ - 4A// ~/C'. t7~rL';' c>'V' J/~ d~~' /C ~ (/01% d~ /0*# ~ ~ ~~ r: ffi~ --/-/ /' /" //- . 'f# O:yJ" ~ &;// U~.j t/rTc;7c~-W-fV - #'~, /"'-. r ~--.- ./U' bf ~ ~0VO ;I~~'\fH . . . . .. . ~ \~ o .. ~ ~ ~ . ~~ \-. . . . .. ~, ~. ~1"~ nOt v t t. ~ f\ ~t t ct d . .. \' ~, t , '>.;;.~ ~~ i "', r ~ J. ~.~ ~?\ f~' \- ~ W w. .. .. '. . w (/) :J 0 I W Z I--t ... <I: U .. . - t .. ... . . . . .,.- t . . .. . -.:. .. ~~ . . t @ . I ... ~~