HomeMy WebLinkAbout03162006 LPA
CITY OF SEBASTIAN
LOCAL PLANNING AGENCY /' HAlRMAN '" -
(PLANNING AND ZONING COMMISSION\SOARD) .e; ~ Cetvl~l S ~td'-...
AI':'':lR'~VCO~- OATe''1I" lov,
MINUTES OF REGULAR MEETING ,.. ,),~ I~~- .....
APPROVED SUBJECT TO
MARCH 16, 2006
---.-..- ....
Chairman Allocco called the meeting to order at 7:46 P.M. and noted for the record since
the pledge, roll call and announcements were done at the start of the Planning and
Zoning Commission meeting, it will be waived at this time.
PRESENT: Mr. Buchanan (a)
Chmn. Allocco
Mr. Paul
Mr. Oakes
Mr. Celli
Mr. Keough
Mr. Mahoney
EXCUSED: Mr. Kidde
Mr. Simmons;a(
ALSO PRESENT: Rebecca Grohall, Growth Management Director
Jan King, Growth Management Manager
Dorri Bosworth, Zoning Technician
Linda Lohsl, Recording Secretary
Rich Stringer, City Attorney
Lorraine Tappen, lIer Planning Group
NEW BUSINESS:
REVIEW AND MAKE A RECOMMENDATION TO CITY COUNCIL REGARDING
REVISIONS TO THE COMPREHENSIVE PLAN
Ms. Grohall introduced Lorraine Tappen of the lIer Planning Group. Ms. Tappen gave
an overview and brief history of the project. She presented a Powerpoint slideshow,
which is attached. She noted the updated elements to be Future Land Use,
Transportation, Housing, Public Facilities, and Capital Improvement. These were the
only elements being updated at this time. Each element has two sections, the data
inventory analysis which is a survey of existing conditions and proposed conditions in
the city and the second half is the goals, objectives and policies which basically lays out
the city's intention for land use and for maintaining concurrency and managing growth in
the city.
Under the future land use data inventory analysis, Ms. Tappen focused on the
population projections. The State of Florida DCA requires that data is taken from the
Shim burg Center at University of Florida and they use historical projections to calculate
population. Ms. Tappen noted undeveloped lands and 400 acres of conservation area.
She noted the city remains largely low-density residential and the high density was
stricken out of the future land use element. Another change was the commercial 512
land use was added to the table. The Community Redevelopment Area is defined within
LOCAL PLANNING AGENCY
MINUTES OF REGULAR MEETING OF MARCH 16,2006
the future land use element. She suggested the city should amend the land
development code to reflect the Community Redevelopment Master Plan.
The transportation element is based upon the future land use element. Ms. Tappen
displayed a table showing adopted and actual levels of service and explained the letter
coding system of A to F. Ms. Grohall added that she has been in meetings with the
county to coordinate traffic impacts from city and county projects. Ms. Tappen continued
with roadway capital improvements.
The housing element requires the city to analyze housing extensively in the city, find out
about ownership, affordability and in the goals and policies lay down certain policies and
objectives to make sure there is a variety of housing within the city. As of the 2004
census, 94% of the homes in Sebastian were owner occupied, which creates a stable
community. The density incentive was removed from the housing element.
Indian River County provides sanitary sewer to select areas of Sebastian. Ms. Tappen
reviewed the figures allowed for residential and commercial/industrial uses. Most of
Sebastian utilizes private wells however; many are on the county water system. The
county has more than sufficient capacity to provide water to the city. A new policy that is
important, from the community redevelopment master plan, is that the land development
code should be amended that any new development within the community
redevelopment area be required to hook up to Indian River County utilities. This is
important due to the proximity to the Indian River Lagoon, especially the chance of
septic systems leaking into the lagoon. Solid waste is contracted with Waste
Management, which brings the refuse to the county landfill. Chmn. Allocco questioned
Ms. Tappen's figure of the landfill being usable through 2052. He asked if that figure was
calculated before or after the hurricanes, because we have lost eight years of capacity
since the hurricanes. Ms. Tappen did say the figures were comprised prior to the
hurricanes and said she would check into the revised figures.
In 2004 the city adopted a master stormwater management plan and set a stormwater
level of service for onsite drainage of a ten-year twenty-four hour design and for offsite
drainage, a twenty-five year twenty-four hour design. Within the management plan the
city expects to purchase specialized equipment in order to help with stormwater
management, develop a contour to delineate sub-basins and flooded areas and
interlocal agreements with the county to maintain the Wentworth ditch and some baffle
boxes.
The capital improvement element was updated in 2002 and that is why there is fiscal
year 2003 and 2004 information within it. Basically, the capital improvement element
wraps up the whole comprehensive plan starting with the future land use element,
transportation, parks, public facilities, inter-governmental coordination sets all the things
needed to support existing and future development and the capital improvement wraps it
up.
Ms. Tappen noted in 2005 the Florida Legislature passed significant growth
management legislation, which affects comprehensive plans. One is the potable water
element must be updated within eighteen months of the updated regional water supply
plan. The St. John's River Water Management District just approved that plan February
8, 2006 so eighteen months from now the city does need to update the potable water
element of the public facilities element to adapt to alternate water supplies and a few
2
LOCAL PLANNING AGENCY
MINUTES OF REGULAR MEETING OF MARCH 16,2006
other state requirements. Before 2008 a public schools facility element must also be
adopted so that the city will then be establishing a level of service standard also for
public schools as well to assure that there's enough schools for existing development
and new development in the city. Finally the capital improvement element starting
December 2007 will need to be revised on an annual basis, including the schedule of
capital improvements. The capital improvement elements from that time must show
financial feasibility, meaning that the funding source for any capital improvement must
be shown as a definite funding source whether it comes through the general revenues or
from some other special funds in the city budget. As an example, you have a capital
improvement that is dependent on a grant, you must show where you would get the
money if you don't actually get the grant. In terms of mitigation, if you ask a developer to
pay for roadway improvements or a new park or piping for potable water or wastewater,
you must show the amount they are paying will be proportionate to the benefit they will
get out of it.
The next steps are your recommendation to city council for transmittal to DCA. Then
DCA reviews the plan and will issue a report of objections, recommendations and
comments on the update. Once the comments are addressed, the comprehensive plan
update will then be brought back to the city council for final approval and adoption.
Chmn. Allocco asked about the public school facility element and that schools are not
built unless there is a need. Ms. Tappen responded that this forces planning between
the city, county and the school board. If this public school element was in place, then
before new development could happen schools would need to be in placed. Mr. Stringer
added that, according to the state, we are to have the planning, the financing and
location all in place before the developments are approved and then wait until the
student population need moves into the area before actually building the school facility.
Mr. Keough asked if the developers planned for the Powerline/Main Street to CR 512
section of the transportation element. Mr. Stringer said the developers built two-thirds of
it and the city obtained financial contributions towards the final third.
Mr. Mahoney opened discussion regarding the annexation issue of the land use
element. He noted the two philosophies of the city regarding residential and/or
commercial annexation. Ms. Tappen said she used the language staff follows for
annexations procedures and just cleaned it up to fit current procedures. Mr. Celli was
concerned that the language referencing "Old Florida Fishing Village" could be
misconstrued and wondered about the aesthetic guidelines enforcing the old fishing
village. Ms. Tappen referred to the overlay district and added that specific guidelines for
the old fishing village had not been established yet. Ms. Grohall added that some of the
guidelines would include metal roofs with standing seams, the soft muted colors, many
features already defined in the overlay district.
Answering Mr. Celli's question regarding annexations, Mr. Stringer explained that
annexations do not go before Planning and Zoning, just the land use designation and
zoning category if the land were to be annexed.
Chmn. Allocco asked the commissioners if they wanted more time to review the
document. Ms. Grohall said it was her intent that tonight P&Z would move this item on
to city council for numerous reasons. First, this has been in the works for some time,
and once it is passed there is a whole new set of items that need to be worked on to
3
LOCAL PLANNING AGENCY
MINUTES OF REGULAR MEETING OF MARCH 16,2006
insure the city is in compliance with state regulations. Secondly, the city's contract with
lIer only gives our consultant tonight to be here. A lot of the items correct things that are
stated in the Land Development Code but not in the Comprehensive Plan or
contradictory in the Comprehensive Plan, so we are bringing the two documents into
agreement with one another.
In response to Mr. Paul's request, Ms. Grohall and Ms. Tappen highlighted key points of
each section. First, this is an approval to forward to city council for transmittal to DCA
for their review and comments. The Comprehensive Plan comes back so the DCA
comments can be included and the revised copy is presented to city council for final
adoption.
Major changes in the future land use element are changes to the densities. The creation
of a new estate density of three units per acre, removed the high density character,
which allowed twelve units per acre, and preventing mobile homes from coming back if
they are "blown away" and not expressly permitted by the current code.
With transportation, setting an overall level of service standard of D for the city for major
roadways. Also, the city will need to complete a pedestrian/bicycle plan as well as create
parking strategies for the Sebastian Boulevard CR512 area and support the current
program of continuing the sidewalk program.
The most important change in the housing element is the density incentive for affordable
housing be taken out. The density incentive allowed up to twelve units per acre for
affordable housing and that does not fit with your character at this point in any other land
use densities. The new policy for an affordable housing project would allow the
developer to ask for a deferment or waiver of fees.
In the public facilities element, current level of service standards set by the county will be
brought into the current public facilities element and at the same time also require any
new development within the CRA hook up to potable water and wastewater systems.
Capital improvements section is basically just summing up the level of service standards
proposed throughout the comprehensive plan.
Some of the other changes are minor such as changing a completion date.
There was discussion regarding hooking up the sewer and water for existing residential
lots. Mr. Stringer pointed out the Code of Ordinances require new construction hook up
to potable water when available.
Rehabilitation and adaptive reuse of historically significant housing is an existing policy
in the original comprehensive plan and allows the city to support preserving historical
resources. An example would be if there was an historical home in the CRA and
someone wanted to make it into a gallery, it could be turned into a gallery as long as
they preserve the character fayade of the home.
Ms. Tappen explained mixed use is allowed in the CRA and Sebastian Boulevard
triangle area and was already in the comprehensive plan. Ms. Grohall added that mixed
use could be commercial on a first floor and residential on the second, or commercial on
the first and an office on the second.
4
LOCAL PLANNING AGENCY
MINUTES OF REGULAR MEETING OF MARCH 16,2006
Mr. Mahoney asked for an explanation of when concurrency is applied. Ms. Tappen
replied when a development application is submitted, the planning department takes a
very active role in concurrency management, particularly with transportation, insuring
that level of service D is maintained and not increased to a level E or F. This city is
already surpassing its level of service for parks. At this point the county has sufficient
capacity to manage potable water and sewer.
Answering Chmn. Allocco's question regarding qualified grant writers, Ms. Grohall said
the city has several people on staff qualified to work with grant programs. The city does
actively pursue a number of grants at any given time. Some examples include the
CDBG, Community Development Block Grant project for Louisiana Avenue, which was a
roadway improvement type of project with new lighting. Another is Florida Department
of Recreation, which is an annual type of grant source and some city projects coming up
that will use those funds are a new deck built in the Riverview Park area, as well as the
splash pad children's interactive water playground area. Mr. Stringer added that the
airport director had obtained grants, as did the stormwater department, recreational
department and other department heads do it under the direction of the City Manager.
Commissioners commended Ms. Tappen and Ms. Grohall on the presentation and
thanked them for the informative synopsis. Mr. Stringer noted that the initial
comprehensive plan in 1991 won awards, however the 1999 update did not make many
changes. He added the structure is good and it appears they have gone through the
document and fixed a lot of the out dated areas. Mr. Celli noted areas in the plan that
mention change by 1996 or 1998 and asked if they want those areas identified so they
could be updated or removed. He asked what the time frame would be between the
plan going to city council and the transmittal to DCA. Ms. Grohall asked if they could get
any corrections to her within the next week so it could be fixed.
MOTION by Oakes/Keough approve the transmittal with the exception that the minor
issues as far as dates will be updated and that the transmittal to the Florida Department
of Community Affairs be given to the City Council for consideration.
ROLL CALL: Mr. Buchanan
Mr. Mahoney
Chmn. Allocco
Mr. Celli
yes
yes
yes
yes
Mr. Keough
Mr. Oakes
Mr. Paul
yes
yes
yes
The vote was 7-0. Motion carried unanimously.
ATTORNEY MATTERS:
Mr. Stringer apologized to Mr. Keough that he was not aware Mr. Keough was not at the
meeting on the boat ramp.
DIRECTOR MATTERS:
Ms. Grohall thanked the commission for their work the issues presented. She added
that once this has been worked out there are numerous issues that will come before
them with regard to recent changes to the legislature.
5
LOCAL PLANNING AGENCY
MINUTES OF REGULAR MEETING OF MARCH 16,2006
Chmn. Allocco adjourned the meeting at 9:18 p.m.
(3/21/06 sbl)
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