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Home My WebLink About03222006 CITY OF SE~ =.:':"~:;--::::::" HOME OF PELICAN ISLAND SEBASTIAN CITY COUNCIL MINUTES REGULAR MEETING WEDNESDAY, MARCH 22, 2006 - 7:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA 1. The Mayor called the regular meeting to order at 7:00 p.m. 2. Council Member Coy led the Pledge of Allegiance. 3. Father John Morrissey of St. Sebastian Catholic Church gave the invocation. 4. ROLL CALL City Council Present: Mayor Nathan McCollum Vice-Mayor Brian Burkeen Council Member Andrea Coy Council Member Sal Neglia Council Member AI Paternoster Staff Present: City Manager, AI Minner City Attorney, Rich Stringer City Clerk, Sally Maio Deputy City Clerk, Jeanette Williams City Engineer, David Fisher Police Chief, Jim Davis MIS Systems Analyst/AV Tech, Melanie Astle - Regular City Council Meeting March 22, 2006 Page Two 06.055 06.056 1 06.057 3 06.058 5 5. AGENDA MODIFICATIONS (ADDITIONS AND/OR DELETIONS) Items not on the written agenda may be added only upon a unanimous vote of City Council members (R-05-26) The Mayor stated item 6.C. Proclamation will be carried to the April 12, 2006 meeting. 6. PROCLAMATIONS, ANNOUNCEMENTS, PRESENTATIONS Mayor McCollum presented candy to the new City Council members Neglia and Paternoster. A. Presentation of Certificate of Appreciation to Lisanne Monier - City Council Member 2004 - 2006 Mayor McCollum read and presented a plaque to former Council Member Monier. He also presented her with a monogrammed lighter. Ms. Monier addressed City Council and the audience on her experiences on Council, thanked all the Charter Officers and staff for their professionalism, stating it is all about teamwork. Ms. Monier presented posters of the four former city hall buildings, which will be displayed behind the Council dais, as well as pictures of the original Sebastian welcome sign and Archie Smith fish house. B. Proclamation - Boys & Girls Club Week - April 2-8, 2006 - Ronnie Hewitt Accepting Mayor McCollum read and presented the proclamation to Ronnie Hewitt. Mr. Hewitt talked about the Club and its future programs, and Boys and Girls Club week activities. Trevor Rich, Youth of the Year, thanked the City for the facility. C. Proclamation - Child Abuse Prevention Month To be carried to the April 12, 2006 meeting. D. Proclamation - Arbor Dav - April 8th, 2006 Mayor McCollum read the proclamation and encouraged people to come out and participate in the Arbor Day event at which time certificates will be presented for residents with champion trees. 2 Regular City Council Meeting March 22, 2006 Page Three 06.058 7-12 06.008 7. 13-21 06.059 23-28 06.060 29-33 06.061 35-39 E. Tree & Landscape Advisory Committee Champion Tree Certificates Certificates to be presented to recipients on Arbor Day. F. Presentation by City Engineer, Dave Fisher - State of Stormwater System Report (nobackup) The City Engineer gave a brief overview of the current storm water system in the City. (see outline of his presentation attached) He stated staff welcomes Council's guidance and direction in reassessing and pegging storm water expectations. The City Engineer reported that the storm water park is progressing as it should, noting there will be related tasks i in the next year; discussed future needs for Easy Street which is a poster case for drainage during the renovation of a City thoroughfare. He stated that he believes that Sebastian's traffic issues concern him more than storm water. Mr. Neglia said he hopes the public attends workshops on storm water. The City Engineer stated that there are many experts in this field and they should be used during the workshops. The City Manager said it is time to start talking about four storm water solution options: a) status quo, which is proving ineffective; b) buy new equipment and increase staff; c) install quarter round; d) curb and gutter. He said the City is forced to talk about the inter-relationship between sanitary sewer and storm water; and reiterated that the City conduct workshops to begin to address options. CONSENT AGENDA All items on the consent agenda are considered routine and will be enacted by one motion. There will be no separate discussion of consent agenda items unless a member of City Council so requests; in which event, the item will be removed and acted upon separately. A. Approval of Minutes - 3/8/06 Regular Meeting B. Approve Alcoholic Beverage Request for Malinowski Wedding Reception at Community Center on April 1, 2006 - 4 pm to 8 pm - DOB Verified (Recreation Transmittal, Application and Receipt) c. Approve Alcoholic Beverage Request for Hernandez Fiesta at Community Center on April 23, 2006 from 2 pm to 8 pm - DOB Verified (Recreation Transmittal, Application and Receipt) D. Approve Council Travel to Institute for Elected Municipal Officials on June 2-4, 2006 at Deerfield Beach Hilton (City Clerk Transmittal, Registration Info, Agenda) 3 Regular City Council Meeting March 22, 2006 Page Four Mr. Neglia removed items Band C. On MOTION by Mr. Burkeen and SECOND by Ms. Coy, items A and D of the consent agenda were approved on a roll call vote of 5-0. Items B & C Mr. Neglia questioned the different rental rates. The City Manager explained the rental rate is based on hours of use and they are requesting different hours. On MOTION by Mr. Neglia and SECOND by Ms. Coy, items Band C of the consent agenda were approved on a roll call vote of 5-0. 8. COMMITTEE REPORTS/RECOMMENDATIONS 06.062 41- 44 A. Charter Review Committee Appointment Information (City Clerk Transmittal w/Attachment) 06.063 45-48 B. Citizens Budget Review Advisory Committee Appointment Information (City Clerk Transmittal w/Attachment) 06.064 49-54 C. Temporary Environmental Advisory Committee Appointment Information (City Clerk Transmittal w/Attachment) Mayor McCollum said the above three items were here for information for new council members, however, all members should think about the Charter Review appointees. 9. PUBLIC HEARING - none. 10. INTRODUCTION OF NEW BUSINESS FROM THE PUBLIC Item that has occurred or was discovered within the previous six months which is not otherwise on the agenda Russ Owen, Sebastian, expressed concern for low voter turnout in this election, and said he had heard that there is kibbutzing going on outside of chambers, and hoped this was not so. Damien Gilliams, said there were over 5000 people who voted, and he would rather see people who are informed go out and vote. He was corrected on the number of voters. John Oakes, asked if storm water workshops would be televised and he was told they would be. 4 Regular City Council Meeting March 22, 2006 Page Five 11. OLD BUSINESS 06.041 55-58 A. Fine Art and Music Festival Agreement (City Attorney Transmittal, Proposed Agreement) The City Attorney reviewed the amendments for Council, noting he did not write the original agreement. Mr. Paternoster said he would like to see businesses within 500 feet be notified. Mr. Neglia agreed with 500 feet, and said he was concerned about money spent during this festival for overtime by City staff and Press Journal advertisements. He said the City should be reimbursed for these services. Discussion took place on definitions of charitable organizations and Beth Mitchell noted that the Chamber is a 501 C 6 organization. Mr. Neglia said the City should keep track of what it is spending for the festival, and maybe there should be an audit for this festival at the end of the year. Ms. Mitchell said the City expenses are budgeted through the CRA, and said she would be happy to provide the City with a financial statement. Damien Gilliams, Sebastian, said he had a big problem with this agreement, said the City needs to be frugal with money for storm water and roads; and asked why it is a seven year agreement. Side II, Tape 1,8:02 pm The City Attorney noted an error and said it should be a five-year agreement. Mr. Gilliams said he gathered business cards from vendors and most were from out of town, that money is leaving the community, and questioned serving alcohol at City sponsored events. He said individuals should be allowed rebuttal during public discussions. Russ Owen said it is called 'free enterprise', and the vendors spend money in the City. He pointed out that Mr. Gilliams serves alcohol at his two bars in the CRA district during these events. Trish Adams, 47 River Oak Drive, said she supports the Fine Art and Music Festival and she is glad they bring in vendors from outside because they have quality work. She said she had an issue of singling out one event, and thanked Ms. Monier for the event. She said it is a great asset to the City and if Council is going to audit festivals they should audit all of them. She took exception to someone who owns a bar making these comments. Mr. Neglia asked if the word "Council" could be added to paragraph 11 of the contract. 5 Regular City Council Meeting March 22, 2006 Page Six Mr. Neglia said the agreement states the Chamber shall have full financial responsibility, and asked whether the City gets anything out of it. The City Manager said part of a City's benefit is recreation, leisure services, and promotion of the community which are not tangible and do not have the expectation of financial gain. Mr. Neglia said the City's cost and benefit should still be tracked. The City Manager explained the costs come from the CRA district and any savings or reimbursement would go to the general revenue fund to pay for staff overtime or other park activities. The City Attorney pointed out this event was done without a sponsor the first two years and an event organizer would definitely cost the City money. Mayor McCollum suggested changing the dates, notifying property owners within 500 feet, the elimination of City funded newspaper advertising and add the word "council" in provision 11. Mr. Burkeen asked why the wording states the Chamber is funding the event but they are not doing so. The City Attorney said the key word is 'otherwise' and what is stated in the agreement the City is responsible for, other than that, the Chamber would pay for the rest. Mr. Burkeen pointed out the Chamber just received a beautiful lease from the City on prime real estate and perhaps the Chamber could reimburse the City from the proceeds of the event. He asked if there is a benefit for a six-year lease versus a one-year lease. The City Attorney said there was not. Mr. Burkeen agreed we should not single out this event, and if we are going to audit we need to audit all. He said he had issues with providing alcohol in public parks and letting people drive away. Ms. Coy said this Council has given people unlimited time to publicly speak, and would not debate or rebut tonight because she and Mr. Gilliams had done so twice today already. The City Manager said the CRA budgets approximately $25,000 per year for the four events and $10,000 goes to clambake. Ms. Coy said she has never heard from anyone that the four events should be canceled, nor has she heard about prohibiting alcohol at the events, nor has she heard of any problem with alcohol at the events. She said you have to ask is it worth spending $25,000 to sponsor these events, and her answer to this is yes it is worth it because it provides quality functions for citizens. She responded to the outside vendors, stating it would be hard to have a juried art show if you only allowed local people. She said she would concede to change number six if the rest of council had a problem with that. Mr. Paternoster asked if there would be stability with a three-year contract or renewable year-to-year contract. He pointed out services will increase each year and options to renew should be available. He concurred with the other changes recommended. 6 Regular City Council Meeting March 22, 2006 Page Seven Beth Mitchell said an issue important to her is that the Chamber is a not-for-profit agency and they are not making money on this festival; and said she had written a letter with financial statements to Council in October 2005 about the event and she did not want there to be an impression that they are making a lot of money on the event. She stated the end goal is for the event to stand on it's own. On MOTION by Mr. Neglia and SECOND by Mr. Paternoster, the Fine Art and Music Festival was approved with the following amendments - add "Council" in provision 11, change "300" to "500" feet in provision 3; eliminate provision 6; and correct the date to 2010 in provision 1 on a roll call vote of 4-1. (Burkeen - nay) Mayor McCollum called recess at 8:45 p.m. and reconvened the meeting at 8:52 p.m. All members were present. 12. NEW BUSINESS 06.065 A. Boys and Girls Club Request for Tennis Court Discount (No Backup) The City Manager reiterated the request from the Boys and Girls Club for a discount for use of the tennis courts. (see transmittal attached) Ally Wolff, said families only need to pay $35 a month to belong to the Boys and Girls Club and if the City wants to give a discount to the Boys and Girls Club members, then all children of Sebastian should be given a discount. Ms. Coy said tennis court revenues are still down, and this is an excellent opportunity for the City. Mr. Hewitt said the cost for membership to the Boys and Girls Club is actually $35 per year. Mr. Paternoster said he thought this was a good opportunity. Mr. Neglia said perhaps the courts could be opened up to other children at the same cost when the courts are not in use. Mayor McCollum asked if staff is still looking into bringing in a tennis pro and the City Manager said he would be bringing recommendations during the budget process. The City Manager explained the formulas he used to determine the cost. Mr. Burkeen agreed with making an offer for other children. On MOTION by Mr. Neglia and SECOND by Ms. Coy the discount for the Boys and Girls Club as recommended by the City Manager was approved on a roll call vote of 5-0. 7 Regular City Council Meeting March 22, 2006 Page Eight Mr. Hewitt said they are partnering with Big Brothers and Big Sisters in the community. He said he was concerned with the recommendation that usage be ceased if necessary and hoped that something could be worked out during hours that the courts are closed. Mayor McCollum said he did not want to take away the power of the City to do this if it was necessary. The City Manager explained that full paying customers should come first but hours could be changed to accommodate the children and this summer would be the test case. 13. CITY ATTORNEY MATTERS The City Attorney stated that the Planning and Zoning Commission has reviewed the 2004 Comprehensive Land Use Plan update and it will be coming to Council soon. 14. CITY MANAGER MATTERS 06.066 A. FRDAP Grant - Riverview Park Expansion Update (no backup) The City Manager updated Council on the improvements as set out in his memo dated 3/17/06. (see attached) 15. CITY CLERK MATTERS None. 16. CITY COUNCIL MATTERS A. Mayor McCollum i. Liaison Appointments (Liaison List) 06.067 59-60 Mayor McCollum said he had submitted a recommendation list. (see attached) He read it into the record. There were no objections to the recommendations. Side I, Tape II, 9:12 pm Mayor McCollum requested that the MPO CAC appointment be made at the April 12, 2006 agenda. 06.068 61 ii. Indian River County Commission Meeting AssiQnments (IRC Calendar) See attached list of assignments. Other Matters Mayor McCollum asked Council if there was any interest in the old Walmart for parking. The City Manager said the cost is $3 million and the City would pay the closing costs. There was no interest expressed by Council. 8 Regular City Council Meeting March 22, 2006 Page Nine B. Mr. Burkeen i. Committee Reassignments (No Backup) 06.069 Mr. Burkeen said he was concerned about a letter to the editor from a Planning and Zoning member about the proposed concrete plant. Mayor McCollum said he did some research of the February 16, 2006 Planning and Zoning meeting at which Ron Celli asked whether the City could have annexed the property and was told by staff and the City Attorney that annexation was never requested. He agreed with Mr. Burkeen that he was concerned with a Planning and Zoning membermaking statements like this, and he would support anything the Council wants to do to remove the member. Ms. Coy said she would support looking into the removal process. The City Attorney explained the removal process as set out in the Code of Ordinances. On a MOTION by Mr. Burkeen and SECOND by Ms. Coy, Council directed the City Attorney to initiate the process of removing Ron Celli from Planning and Zoning on a roll call vote of 5-0. 06.070 ii. Awnings (No Backup) Mr. Burkeen said the City is trying to bring business into the City and a property renter is trying to open a restaurant and put up an awning but it does not meet code. The City Manager said he has met with the property renter and the renter is happy with staff conclusion to put the awning up in sections. The City Manager explained the awning needs to meet code, and withstand 140 mph winds with submitted sealed engineering specs to show how it is going to be constructed. He said the renter is either in the process or already has brought in sealed plans. Mr. Burkeen stated there are other established businesses with awnings that do not meet code. He asked how the process allowed those non-conforming awnings. The City Manager said since he has been with the City, he and staff apply the code fairly and equitably for all. He said he can't make corrections for mistakes in the past and that Council has to look at the current rules and if they do not work, then the rules need to be revisited. Mr. Burkeen asked if the awning is ready to be put up, and Damien Gilliams said it comes down to interpretation of the Code by staff. The City Manager said Council has a licensed building official who works under him and the smaller awnings are preferred to withstand wind load. The City Attorney said there is no way to misinterpret the provisions in the Code the way they are written, and said Mr. 9 Regular City Council Meeting March 22, 2006 Page Ten Gilliams asked him to look the other way and assist him in making this happen, and the attorney told him that only Council can change the Code. The City Attorney said the spec came in with certification of withstanding 120 mph winds, and then came back faxed with 140 mph winds written in and did not have the required engineer seal. Mayor McCollum asked if Council can correct this tonight, and the City Attorney said they could not, but Council could initiate changing the code, or the applicant could request a variance, appeal the administration determination or comply with the code. The City Attorney noted that because this is in the CRA District it would require a waiver hearing rather than a variance hearing. Damien Gilliams said Council has done this before and can do so with a motion by Council. The City Attorney stated approval of the awning at this time would be illegal. Mr. Burkeen suggested Mr. Gilliams request a waiver and bring it back to Council. C. Ms. Coy Ms. Coy introduced an advisory board training session sponsored by the Florida League of Cities said perhaps each city board/committee chair person could attend. She said if people carpooled the cost would be approximately $1,000 to $1,500. On MOTION by Ms. Coy and SECOND by Mr. Burkeen the item was added to the agenda on a voice vote of 5-0. On MOTION by Ms. Coy and SECOND by Mr. Burkeen, an allocation up to $1500 for advisory board training was approved on a roll call of 5-0. In reply to Mr. Burkeen, the City Manager said funds would come from the legislative budget; and the City Clerk verified that there should be sufficient funds. Ms. Coy's heroes were the voters who came out to vote early and the City Clerk for coordination of early voting. Ms. Coy's dodo was the Ashbury Subdivision requirement to collect homeowner Association dues when residents haven't even received certificates of occupancy yet. She strongly advised citizens to read all small print of contracts before they sign. D. Mr. Neglia Mr. Neglia stated the Yacht Club handicapped parking facing the north needs to be fixed; advised the public that the Police Department sign will be taken care of in the near future; that installation of handicapped parking at Police Department will be in the next proposed budget, and would need to be approved during the budget process. 10 Regular City Council Meeting March 22, 2006 Page Eleven E. Mr. Paternoster Mr. Paternoster said he had visited the boat ramp today and was concerned with it's state of disrepair and is scheduled to visit the ramp with the City Manager the next day. He stated because no dogs are allowed on the piers, people are carrying their pets as they launch and unlaunch their boats, and suggested enforcement leniency on the piers if citizens are launching their boats. Mayor McColllum requested the Clerk make copies of tapes of the February 16, 2006 Planning and Zoning Commission meeting for each Council Member. 17. Being no further business, Mayor McCollum adjourned the Regular Meeting at 9:50 p.m. Approved at the pril12, 2006 Regular City Council Meeting. ATTEST: '-- 11 </ Outline of Stormwater Presentation to City Council on Wednesday, 22 March 2006 This is a brief overview of the current Stormwater Management situation in the City of Sebastian. There are two main categories to address: . Ongoing Maintenance Work . Capital Improvement Projects Maintenance: The City has had, for a number of years, essentially two (2) Stormwater Field Crews comprised of a total of 10 2: persons working in the field on any given day doing stormwater maintenance projects. The Stormwater Field Crews have access to and utilize about two dozen vehicles and pieces of equipment, most of that fleet dated and subject to rather frequent downtime and repairs. Stormwater maintenance projects mainly involve the traditional ongoing cleaning and reshaping of front yard swales and the replacement of underground road crossing pipes. A recent experimental project has also been added to the work list over the past two months: The installation of "quarter-round" pipe sections layed and pinned at the proper elevations in the flowlines of selected front swales to see if that can provide a better, more lasting solution to swale maintenance. The Stormwater Maintenance Program is driven largely by "Service Requests" from residents (aka "Blue Sheets"). When these Blue Sheet Service Requests are addressed by the field, a follow-up report is filed upon completion. Records on file show that since 1997 to the present date (a period of nine years) there has been a total of slightly over 5000 such Service Requests for stormwater maintenance work. Records for the past nine-year period also show reported completion of approximately 400 Blue Sheet Service Requests, an overall recorded fulfillment rate over nine years of approximately 8% (lout of every 12 to 13 requests). For 2004, records show there were 203 documented Blue Sheet Service Requests and recorded completion of 30 such requests, a fulfillment rate of about 15% (about one out of every 7 requests fulfilled). For 2005, records show there were 675 documented Blue Sheet Service Requests and recorded completion of 36 such requests, a fulfillment rate of approximately 5.3% (1 out of every 18 to 19 requests). It appears the expected rate of Service Request fulfillment in the Stormwater Maintenance Program is somewhere between 5% and 15% (at best), depending on attendant conditions such as major storms encountered, growth rate in number of residents, resources at hand, etc. The Stormwater Crews are made up of knowledgeable, dedicated workers that care and take pride in their work. Any focus on the enhancement of the current situation, therefore, most likely involves more personnel, more and better equipment, and/or perhaps more outside contracted resources (such as the recently instituted mowing contract). Based on the nature of the issues at hand (i.e., a GDC community specifically designed for stormwater percolation through open swales, underlying hardpan in at least 70% of the City making such percolation problematic in those areas, a relatively high water table, at least one to two major storm events each year, traditional budget constraints, and newly added stated responsibility of the City to maintain the nine miles of major drainage canals), it is likely that under best case conditions and enhancements the overall Service Request fulfillment rate could not be expected to exceed 12% to 15% - maybe 1 out of every 7 to 9 requests at best. This particular area of the Stormwater Management situation in the City is now slated to be addressed in a "workshop" format over the next six months. Issues have been identified, alternative approaches will be evaluated, and, hopefully, expectations pegged accordingly. On the up side, it is worthy of note that following each of at least five major storm events in the past four years, the City has not experienced any major / lasting flooding. From a flood protection / public safety point of view, it can be said the stormwater management system is working and the City is getting an appropriate return on the monies spent in the stormwater maintenance area. 22 March '06 I DWF Pg 1 of 2 ., Outline of Stormwater Presentation to City Council on Wednesday, 22 March 2006 Stormwater System Capital Improvement Program: Based on the City's approved Master Stormwater Management Plan and the guidance of past City Councils, the City has embarked on a Stormwater System Capital Improvement Program (CIP) that includes the dredging and renovation of Collier Creek Canal north of CR-512, the renovation of the Twin Ditches parallel to and north of Main Street next to the Golf Course, the replacement of two major road crossings and the repair of a wet detention area and outfall in the Middle Stonecrop area, building a new wet retention area in the Periwinkle / Ocean Breeze / Seashore area, the possible piping of Blossom Ditch in conjunction with the County's widening of CR-512, and, if funding permits, an overflow from the Wentworth Ditch into the Blossom Ditch and possibly a reliever pipe across Roseland Road in the Potomac area leading into a new wet retention area. All of these capital improvement projects are currently in various stages of design and permitting. Bid solicitation for the Twin Ditches and the Middle Stonecrop projects is expected in the coming weeks. The Collier Creek dredging / renovation project is expected to enter a months-long permitting process in the coming weeks. The prospective construction plans for the other projects are likely to be held in abeyance until funding availability is verified following the bids on Twin Ditches, Middle Stonecrop, and Collier Creek projects. Major capital improvement planning and consideration for the coming 5 to 10 years may depend greatly on the position(s) of the City, the County, and the State Health Department regarding sanitary sewer in the City (as opposed to the currently predominant individual septic tank / drain field configurations on most individual lots in the City). Another major consideration is whether the City will continue to plan to provide curb / gutter in most of the City in order to be able to do away with the existing swale system. This long term plan which is the current stated objective (by previous City Council action) may be problematic to implement due to growing (but still inconclusive evidence) that filling in the existing swales may have a detrimental impact on existing septic tank / drain field configurations. This matter is currently being studied and will be discussed further at length in the upcoming 6-month workshop period. It should be noted the findings may well call for a reassessment of the Council directive currently in place to actively plan for providing curb/gutter in most parts of the City in the coming years. Also to be noted here is the impact these above issues have on the City's plans to renovate selected thoroughfares within the City (such as Easy Street). The City's position(s) regarding providing sanitary sewer and curb / gutter have significant impact on the design requirements for any thoroughfare renovation. Summary Recap: The City's Stormwater Maintenance Program continues on a steady course but it's fulfillment rate on service requests cannot realistically be expected to exceed 12% to 15% at best. The system has demonstrated its ability to withstand major / lasting flooding through a number of major storm events in recent years. An enhanced program will require more personnel, equipment, and perhaps outside contracting. The Stormwater System Capital Improvement Program is proceeding with more precise funding allocations awaiting evaluation of the construction bid results for two projects going out to bid in the coming weeks (Twin Ditches and Middle Stonecrop projects) and the outcome of the permitting and bidding process in the coming months for the prominent Collier Creek Dredging and Renovation Project. Forward planning and assessment of current and prospective direction will take place in a "Workshop" format in the next 6 months. Major considerations will include determination of the need / desire for both sanitary sewer and curb / gutter systems in the City in coming years. Submitted by: D. Fisher, City Engineer ~ 2.2. ~o..v~ '0<.. 22 March '06 / OWF Pg 2 of 2 HOME OF PELICAN ISLAND AGENDA TRANSMITTAL SUBJECT: Agenda No. BOYS & GIRLS CLUB TENNIS REQUEST or Submittal by: Department Origin: City Attorney: City Clerk: Date Submitted: For Agenda of: EXPENDITURE REQUIRED: N/A AMOUNT BUDGETED: N/A APPROPRIATION REQUIRED: N/A SUMMARY Ronnie Hewett, of the Indian River County Boys & Girls Club has requested a very small discount price for the use of the clay tennis courts at Friendship Park. The purpose of the request is to facilitate a summer mentoring program. Part of this program includes tennis instruction. The program is intended to last approximately 18 weeks beginning the week of April 1 ih and ending the week of August 18th. During that time Mr. Hewett is seeking the use of two courts, twice a week (days to be determined) during the off hours of 4-5 PM. In addition, the children will be supervised by a tennis instructor who plans to break a group of 20 kids into two groups of 10. Mr. Hewett will be present at the meeting to provide more specific details about the program. The reason I am bringing this request to your attention is that no group or clinic price has been established and I wanted the Council informed about potential activities at the Friendship Park Tennis Courts. Should the Boys & Girls Club use the tennis courts, the usage charge calculation is as follows. The club has requested two courts per week for one hour each. The total duration of the summer program is 18 weeks for a total 72 total uses. Remembering the fee breakdown ($2 for children under 18, $4 for resident; and, $5 for non-resident), one fee scenario is charging each participant $2 per use, which would bring the total summer program cost to $1,440. However, we have allowed the lawn bowlers to use the courts for a one-time session for a total of $16, which represents 4 resident players on the court at one-time. Passing along this same discount, the total summer program cost would be $1,152. In short, Boys and Girls Club is willing to provide the City $1,000 for use of the courts during non- peak times for their program. This would be a discount for an amount between $152 - $440. RECOMMENDED ACTION Staff recommends approval of the Boys & Girls Club request, with the exception that if general public play increases during those times, the Boys & Girls Club usage will be rescheduled, curtailed, shortened or stopped. 2006 COMMITTEE ASSIGNMENTS Beach and Shore Committee: Council of Public Officials: Economic Development Council: Emergency Services Committee: Land Acquisition Committee: IRC Hospital District Committee: IRC Parks & Rec Committee: Metropolitan Planning Organization: o~~ ~~ Public Schools Planning Committee: Nathan McCollum-Member Andrea Coy-Alternate Sal Neglia-Member No Alternate Needed Andrea Coy-Member Al Paternoster-Alternate Sal Neglia-Member Al Paternoster-Alternate Andrea Coy-Member Sal Neglia-Alternate Brian Burkeen-Member No Alternate Needed Al Minner-Member Nathan McCollum-Alter. Nathan McCollum-Member Brian Burkeen-Member Sal Neglia-Alternate Andrea Coy-Alternate Nathan McCollum-Member No Alternate Needed Sebastian River Chamber ofComm.: Al Paternoster-Member Brian Burkeen-Alternate Tourist Development Council: Al Paternoster-Member Nathan McCollum-Alter. Treasure Coast Local Governments: Sal Neglia-Member Brian Burkeen-Alternate Treasure Coast Regional Planning: Sal Neglia-Member Nathan McCollum-Alter. TO: FROM: RE: DATE: Members of the Sebastian . AI Minner, City Manage CITY MANAGER MA T Friday, March 17,2006 VERVIEW PARK UPDATE During the March 22, 2006 Regular meeting under my matters I will bring to your attention an up- date on the Riverview Park Improvement Project. Unfortunately, the project is delayed again. While I am disappointed to report this to you, I do believe the proper steps have been taken to ensure that the project is completed without jeopardizing the grant funding from FRDAP (Florida Recreation Development Assistance Program). We have now been granted a completion date extension of June 30, 2006. To complete the project restrooms, splash pad, gazebo and observation deck must be installed/constructed, as well as placing parking stops for the grass parking. In an effort to receive the necessary permits, the City has now prepared the enclosed plan. It shows the location of the improvements in the areas approved by Council. I do specifically want to bring your attention to a few minor staff modifications. First, a plastic picket fence will be installed around the splash pad. This is a requirement of the state health department. As an aesthetic improvement, benches will also be installed around the pad, which are depicted by the smallest red squares on the enclosed site plan. You will also note the larger red squares which represent a underground water tank for the splash pad and pump house. Further, the blue rectangle and line represents the sanitary lift station. Finally, you will see the green circles on the plan, which represent landscaping improvements (which is not part of the FRDAP grant, but added to beatify the improvements). Also, I want to bring to your attention the observation deck. This is really more of a "patio" that is connected to the existing sidewalk and is currently under construction. The observation deck is budgeted in the project at $15,000. I think this will be a nice addition to the project/park and the City's logo will be coated on the concrete observation pad. In closing, these improvements are being financed with a $400,000 grant; of which the City's match is $200,000. As always, if you have any questions concerning this issue, please feel free to contact me at your earliest convenience. RIVERVIEW PARK IMPROVEMENT _ PHASE Iff STATUS AMOUNT Veterans Memorial Land Preparation Pavilions Engineering (Design) TOTAL COMPLETED Complete/Actual Expense Complete/Actual Expense Complete/Actual Expense Complete/Actual Expense 59,395 3,215 281 8,643 $71,534 Splash Pad Restrooms Approved Amount Bid Amount Bid Amount 198,000 88,551 . TOTAL Items to be Completed Observation Deck, Parking Lot, Gazebo, Permits TOTAL $286,551 Estimate 41,915 $41,915 ~ ... '-..J ~ ~ ~ .: ... .. "' g ll! .. iii ! " ' ~~ f " , t , , , GRASS PARKING ~ ! I i n J> >-0 Z f"Tl I D C (/.) f"Tl o 0, > > > o o -.. ,. 0" , " , , 0, tD~ ;= a z . . f 't lJ' ... '1 " I C ~ I o . ~ ). T +- ..... Z t:l ]; Z ~ < I"'l ;0 t:l ~ < I"'l o iO :;: ~ . 'i .~0 . Ii' ' "U'o . . 'j, .' l'~ .h~ ....0 . 8v ' .~, . '.~[O]o ;l; ~O 0 " '" DE !l 'If , , , . . ..~. o .' o .~~ " ~. of. . . O?n "OCl rz l>n v>;o J:fT'I "U.... l>fT'I c::: o o o o ~~ ~ ~ii!l , " ~~ . '" oi: .. ~ ~e; . ~ ~ ~is g ~ ij ~ ~"g = ~% ~ ~ z ~ ?- M ~ R ! ~. o ... ... .. " I i?i?' ~ ~ " I C'1 ;0 l> r/l r/l '"0 l> ;0 '" z C'1 ;: " 1 . J . j I . l 1 1 I I I I I I I ;;; '" .. ';" 15' .:: J: '" ,., r- ,/) -< o '"0 !::) (;) HARRISON STREET INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSION 2006 MEETING DATES , \<,\ 'vTi( r. .;:::- " "<co", ~. '~1. 7 :< * * I/OlHlcJ'" / / April 4, 2006 - 9:00 a.m. April 11, 2006 - 9:00 a.m. April 18, 2006 - 9:00 a.m. May 2, 2006 - 9:00 a.m. May 9, 2006 - 9:00 a.m. May 16,2006 - 9:00 a.m. May 23, 2006 - 9:00 a.m. June 6, 2006 - 9:00 a.m. June 13, 2006 - 9:00 a.m. /1 :~ I J J (I: June 20, 2006 - 9:00 a.m. July 11, 2006 - 9:00 a.m. Revised November 17,2005 July 18, 2006 - 9:00 a.m. August 1,2006 - 9:00 a.m. August 8, 2006 - 9:00 a.m. August 15, 2006 - 9:00 a.m. August 22, 2006 - 9:00 a.m. September 5, 2006 - 9:00 a.m. September 12, 2006 - 9:00 a.m. September 19, 2006 - 9:00 a.m. October 3, 2006 - 9:00 a.m. October 10, 2006 - 9:00 a.m. October 17, 2006 - 9:00 a.m. October 24, 2006 - 9:00 a.m. November 7,2006 - 9:00 a.m. November 14,2006 - 9:00 a.m. November 21,2006 - 9:00 a.m. December 5, 2006 - 9:00 a.m. r December 12, 2006 - 9:00 a.m. December 19, 2006 - 9:00 a.m. ".../. ......;,-~ ('1 f' I' "-,'",..1 ...~, C)fI;,O~f) @