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Home My WebLink About05242006 HOME OF PELICAN ISLAND SEBASTIAN CITY COUNCIL AGENDA REGULAR MEETING WEDNESDAY, MAY 24,2006 -7:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA ALL AGENDA ITEMS MA Y BE INSPECTED IN THE OFFICE OF THE CITY CLERK 1225 MAIN STREET, SEBASTIAN, FLORIDA Individuals will address the City Council with respect to agenda items immediately before deliberation of the item by the City Council 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE LED BY COUNCIL MEMBER PATERNOSTER 3. INVOCATION BY FATHER MORRISSEY, ST. SEBASTIAN CATHOLIC CHURCH 4. ROLL CALL 5. AGENDA MODIFICATIONS (ADDITIONS AND/OR DELETIONS) Items not on the written agenda may be added only upon a unanimous vote of City Council members (R-05-26) 6. PROCLAMATIONS. ANNOUNCEMENTS, PRESENTATIONS 06.099 1-3 A. Ray Coniglio - Global Renewable Energy - Hydrogen Car (Summary and Grant Information) 7. CONSENT AGENDA All items on the consent agenda are considered routine and will be enacted by one motion. There will be no separate discussion of consent agenda items unless a member of City Council so requests; in which event, the item will be removed and acted upon separately. If a member of the public wishes to provide input on a consent agenda item, he/she should request a Council Member to remove the item for discussion prior to start of the meeting or by raising his/her hand to be recognized. 5-17 A. 19-24 B. 06.1 00 C. 25-27 06.077 D. 29-33 Approval of Minutes - Regular Meeting 5/10/06 Approval of Minutes - Special Meeting 5/12/06 Approve Fiscal Year 2006/2007 Budget Calendar (Finance Transmittal, Calendar) Bill of Sale of Water and Sewer Utilities at Airport Administration Facility to Indian River County (Airport Transmittal, Bill of Sale) 06.101 35-49 06.102 51-53 E. R-06-08 - Abandonment of Easement - Lot 7, Block 416, Sebastian Highlands, Unit 9 (GMD Transmittal, R-06-08, Map, Report, Application, Letters) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, VACATING A CERTAIN EASEMENT OVER LOT 7, BLOCK 416, SEBASTIAN HIGHLANDS UNIT 9; PROVIDING FOR CONFLICTS HEREWITH; PROVIDING FOR RECORDING; PROVIDING FOR EFFECTIVE DATE. F. Approve Expenditure of Forfeiture Funds in the Amount of $1 ,500 for Two Benelli 12 Gauge Shotguns from B & H Gun Rack, Inc. for the Police Department (PD Transmittal, Letter) 8. COMMITTEE REPORTS/RECOMMENDATIONS 06.031 55-69 A. Planning & Zoning Commission - Fill One Alternate Member Position (City Clerk Transmittal, Code, Applications, List, Ad) i. Interview, Unless Waived and Submit Nominations for Unexpired, Alternate Member Position to Expire 11/1/2007 9. PUBLIC HEARING 10. INTRODUCTION OF NEW BUSINESS FROM THE PUBLIC Item that has occurred or was discovered within the previous six months which is not otherwise on the agenda 11. OLD BUSINESS 12. NEW BUSINESS 06.036 71-113 06.103 115-165 A. B. Resolution No. R-06-06 2nd Quarter Budget Amendment for Fiscal Year 2005-2006 (Finance Transmittal, R-06-06, Memo, Reports, Schedules, Statement) ADOPTING AN AMENDED BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2005 AND ENDING SEPTEMBER 30, 2006 AS PROVIDED FOR IN EXHIBIT "A"; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. Resolution No. R-06-09 - Adoption of Six-Year Capital Improvement Program for Fiscal Years 2007-2012 & Six-Year Capital Outlay Plan 2007-2012 (Finance Transmittal, R-06-09, Program, Plan) A RESOLUTION 0 FTHE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA ADOPTING A SIX-YEAR CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2007- 2012 AND A SIX-YEAR CAPITAL OUTLAY PLAN FOR ITEMS GREATER THAN $7,500 FOR FISCAL YEAR 2007-2012; PROVIDING FOR REPEAL OF RESOLUTIONS OR PARTS OF RESOLUTIONS IN CONFLICT HEREWITH; PROVIDING FOR SEVERABILITY AND PROVIDING FOR AN EFFECTIVE DATE. 2 06.077 167-189 C. Approve Purchase and Installation of Phone System from Sole-Source Vendor, Siemens Communications, Inc., in the Amount of $42,719.80 for Airport Administration Building (Airport Transmittal, Quotes) 06.1 04 191-198 D. Approve Interlocal Agreement with Indian River County Committing the City to Pay Apportioned Share of $328,814.00 for Construction of Blossom Ditch Diversion (Engineering Transmittal, letter, Agreements) 13. CITY ATTORNEY MATTERS 14. CITY MANAGER MATTERS 15. CITY CLERK MATTERS 16. CITY COUNCIL MATTERS 06.098 06.105 199-201 A. Mr. Neglia B. Mavor McCollum i. Selection of New Community Center Site ii. Sidewalk Construction and Funding C. Mr. Burkeen D. Ms. Coy E. Mr. Paternoster 17. ADJOURN (All meetings shall adjourn at 10:30 pm unless extended for up to one half hour by a majority vote of City Council) HEARING ASSISTANCE HEADPHONES ARE AVAILABLE IN THE COUNCIL CHAMBERS FOR ALL GOVERNMENT MEETINGS. Regular City Council are Scheduled lor Live Broadcast on Corncast Channel 25 ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE WITH RESPECT TO ANY MA TTER CONSIDERED AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND MAY NEED TO ENSURE THAT A VERBA TIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE HEARD. (286.0105 F.S.) IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT (ADA), ANYONE WHO NEEDS A SPECIAL ACCOMMODATION FOR THIS MEETING SHOULD CONTACT THE CITY'S ADA COORDINATOR AT 589-5330 AT LEAST 48 HOURS IN ADVANCE OF THIS MEETING. Upcomina Meetinas: June14, 2006 - 7:00 pm - Regular Council Meeting June 28, 2006 - 7:00 pm - Regular Council Meeting July 12, 2006 - 7:00 pm - Regular Council Meeting July 26, 2006 - 7:00 pm - Regular Council Meeting August 9, 2006 - 7:00 pm - Regular Council Meeting August 23, 2006 - 7:00 pm - Regular Council Meeting September 13, 2006 - 7:00 pm - Regular Council Meeting September 27, 2006 - 7:00 pm - Regular Council Meeting October 11, 2006 - 7:00 pm - Regular Council Meeting October 25, 2006 - 7:00 pm - Regular Council Meeting 3 ~~~~ A Project Proposal from Q FLORIDA INSTITUTE OF TECHNOLOGY To Global Renewable Energy for Development and Analysis of the GRE Gasifier (GREG) Summary The proposed project would modify Florida Tech and County carpool vehicles for the installation of the GRE Gasifier (GREG). The vehicles and their operational characteristics will be monitored at regular intervals. The GREG will be periodically analyzed to assist in optimizing its components and materials. Benefits will be an increase in miles per gallon and the development of a device (GREG) for reduction of gasoline usage. Goal The goal of this project is to develop, install and analyze a gasifier (GREG) for automobiles for the purpose of reducing dependency on gasoline. Background With the ever-increasing demand for energy and the escalating cost of fossil fuels, the need to increase the efficiency of our current sources of energy is becoming more imperative. A device such as the GREG could significantly reduce the needs for gasoline in automobiles by increasing the mileage per gallon. The GREG is based on a GRE Gasifier tested in a 1996 GMS pick-up truck beginning in the summer of 2000. The truck had 51,000 miles before installation and as of February 2006 had 251,000 miles. It achieved 12 mpg before installation of the gasifier and reached 35 mph with the gasifier. The GREG works on the principle of hydrolyzing water to produce hydrogen which is input to the carburetor. As with all new devices, there are areas which need to be studied if GREG is to be optimized. Some of these areas are: water pH, water insertion, drainage tap, anode/cathode materials, maintenance and modification for newer automobiles. Project Description The Florida Institute of Technology will modify two of its own vehicles and one provided by the County for opemtion with GREG. Use of the vehicles will be monitored as will their opemtional characteristics. A design will be developed for inserting water and draining the device. Materials such as the anode/cathode, water and container will be studied and optimized. The summer program will also include developing the modifications necessary for incorporation of GREG into turbocharged, fuel injected and computer controlled engines. Required Funding This-hn~ftweIVe-Week.sllii:11:l1erptoject. The funding will be used for theautoIDotiVe atldGREG modifications, analysis of the GREG during and after operation, and recommendations for optimizing and improving the system for additional automobiles. The estimated cost includes salaries for a fulltime student, part time automobile mechanic and the necessary materials. Materials analysis will be provided by Florida Tech. The cost is $50,000. Florida Institute of Technology National Center for Hydrogen Research 150 W. University Blvd. Melbourne, FL 32901 321-309-4960 Telephone/321-674-7175 Facsimile ore .Oqq ~~~-. -\.... \ ) -,/ Project: Utilization ofHvdrot!en as Fuel for Marine Vessels and Municipal Fleet Vehicles In response to DOE Funding Opportunity Number: DE-PS26-06NT42801 Applicant: Florida Institute of Technology - National Center for Hydrogen Research -c- Project Director: Mary Helen McCay, Ph.D. I\.. f , Research Associates: Robert E. Lowrey, Ph.D., H. Greg Peebles, P.E. OR ~ Participating Organizations: Florida Institute of Technology, Melbourne FL, National Center for Hydrogen Research (NCHR), Global Renewable Energy (ORE) LLC, Honda Sebastian Aquatic Testing Facility, EnerFuel Inc., US Energy Initiatives Corporation, City of Sebastian, FL, and City ofFellsmere, FL Requested Funding: $3.7 M (three years) Abstract: The National Center for Hydrogen Research at Florida Institute of Technology (Florida Tech) was established to perform R&D on the uses of hydrogen as fuel for airborne platforms. Its . principal areas of research are on-board hydrogen storage technologies, lightweight fuel cells, fiber optic sensors, and systems engineering for utilization of hydrogen fuel in an operating aircraft. NCHR is seeking to expand its research program to include investigation of technologies and operational issues associated with utilization of hydrogen and hydrogen - natural gas mixtures as fuel in internal combustion engines for marine vessels and municipal fleet vehicles. This study will be carried out according to the guidelines set out by the U.S. Department of Energy, Office of Fossil Energy in the Research Development and Demonstration Plan for its Hydrogen from Coal Program. Marine Vessels Florida Tech's Department of Marine and Environmental Systems integrates oceanography, ocean engineering, environmental science, marine science, meteorology and related academic concentrations into solutions vital to contemporary issues. One of these issues is the use of alternative fuels for marine vessels. Joining with Honda Sebastian Aquatic Testing, Florida Tech will modify and test marine engines for operation as hydrogen internal combustion engines (ICEs). Municipal Fleet Vehicles ORE and the City of Sebastian will retrofit four fleet vehictes with engines utilizing hydrogen, hydrogen - natural gas mixtures, and hydrogen - gasoline mixtures. Similar testing programs will be performed in cooperation with the City ofFellsmere. The government entities and Florida Tech will partner with US Energy Initiatives Corporation to test 100% hydrogen fueled ICE fleet vehicles. A hydrogen fueling station will be constructed at the City of Sebastian fleet vehicle service center using water electrolyzers developed by EnerFuel. Phase 1 of the study will establish a baseline for performance of hydrogen ICEs (Internal . . .~Q~!?~st!Q!l~~_!lg41~~) .~~ !l!~ed hy~rQg~I1. fuel. ~n~es under vari~!?l~ l~ag. ..!t!.l!lfl~Q!a!o!y .... environment. Phase 2 will consist of field testing of each engine incorporated in municipal fleet vehicles and marine vessels. Phase 3 will include an assessment of long-term operational issues, economic evaluation, an environmental impact survey, and implementation of optimized system designs. (b! DOE Grant Participation Opportunity 10 April 2006 Project: Utilization of Hvdroaen as Fuel for Fleet Vehicles and Marine Vessels Applicant: Florida Institute of Technology - National Center for Hydrogen Fuel Research Project Director: Mary Helen McCay, Ph.D. Research Associates: Robert E. Lowrey, Ph.D., H. Greg Peebles, P.E. Participating Organizations (Prospective): Florida Institute of Technology NCHFR; Global Renewable Energy, LLC; Enerfuellnc; COM Environmental Consulting; Honda Motors I Sebastian Aquatic Testing Facility; Indian River County, FL; City of Fellsmere, FL; City of Sebastian, FL; US Coast Guard I Power Squadron. Requested Funding: $1,500,000 ($500,000 annual, 3 years) Abstract: The National Center for Hydrogen Fuel Research (NCHFR) at Florida Institute ofTechnology was established to perform R&D concerning the application of hydrogen as fuel for airborne platforms. Its principal areas of research have been on-board hydrogen storage technologies, lightweight fuel cells, fiber optic sensors, and systems engineering for utilization of hydrogen fuel in an operating aircraft. NCHFR is now expanding its research program to include investigation of technologies and operational issues associated with utilization of hydrogen and mixed hydrogen fuels in internal combustion engines for fleet vehicles and marine vessels. Global Renewable Energy, LLC, of Sebastian, FL, and others have agreed in principle to collaborate in a study with NCHFR calling for retrofitting an array of selected fleet vehicles with engines that will utilize hydrogen, hydrogen - natural gas mixtures, and hydrogen - gasoline mixtures. Others have agreed in principle to participate in the study as it may relate similarly to marine vessels. This study is to be carried out according to the guidelines set out by the U.S. Department of Energy, Office of Fossil Energy in the Research Development and Demonstration Plan for its Hydrogen from Coal Program. A hydrogen fueling station will be constructed at a selected location utilizing water electrolyzers. On-board hydrogen storage technologies developed by NCHFR and fuel mixing and delivery systems will be evaluated. NCHFR will oversee data acquisition, emissions sampling, materials testing, and failure analysis during the course of the study. There will also be an environmental impact survey performed. Phase 1 of the study will establish a baseline for performance of hydrogen ICEs (Internal Combustion Engines) and mixed hydrogen fuel engines under variable load in a laboratory environment. Phase 2 will consist of field testing of each engine incorporated in municipal fleet vehicles and marine vessels. [* See note below. J Phase 3 will include an assessment of long-term operational issues, economic evaluation, an environmental impact survey, and implementation of optimized system designs. * Note: Selected City / County participants will be involved primarily in Phase 2 of the program - the field testing of engines in selected fleet vehicles. The extent of participation involves mainly allowing certain vehicles to be retrofitted and monitored by others in their ongoing daily operations. 10 April 2006 Pg 1 of1 C~ @ cml."Y- HOME OF PELICAN ISLAND SEBASTIAN CITY COUNCIL MINUTES REGULAR MEETING WEDNESDAY, MAY 10, 2006 -7:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA 1. The Mayor called the regular meeting to order 7:00 p.m. 2. Council Member Neglia led the Pledge of Allegiance. 3. A moment of silence was held. 4. ROLL CALL City Council Present: Vice-Mayor Brian Burkeen Council Member Andrea Coy Council Member Sal Neglia Council Member AI Paternoster City Council Excused Absence: Mayor Nathan McCollum Staff Present: City Manager, AI Minner City Attorney, Rich Stringer City Clerk, Sally Maio Deputy City Clerk, Jeanette Williams Growth Management Director, Rebecca Grohall Lieutenant Michelle Morris M IS Systems Analyst, Melanie Astle 5. AGENDA MODIFICATIONS (ADDITIONS AND/OR DELETIONS) Items not on the written agenda may be added only upon a unanimous vote of City Council members (R-05-26) On behalf of the City Clerk, Vice Mayor Burkeen requested the addition of "Citizen Advisory Task Force Member Appointments" to the agenda as item 8D Committee Matters. On MOTION by Ms. Coy, and SECOND by Mr. Paternoster the item was added on a voice vote of 4-0. 0) Regular City Council Meeting May 10, 2006 Page Two 6. PROCLAMATIONS, ANNOUNCEMENTS, PRESENTATIONS 06.088 1 06.089 3 06.090 5 06.025 06.025 06.023 06.031 06.045 (0 A. Proclamation VisitinQ Nurse Association Week - May 6-12.2006 President Sharon Broome Vice Mayor Burkeen read and presented the proclamation to Sharon Broome. B. Proclamation EmerQency Medical Services Week - May 14-20. 2006 Council Member Paternoster read and presented the proclamation to Vice Mayor Burkeen, Indian River County EMS Chief. C. Proclamation National Safe Boating Week - May 20-26. 2006 Commander Graham Clarke. Executive Officer Lynn Brown. Education Officer Marlene Herbig. Administrative Officer Don Wright Vice Mayor Burkeen read and presented the proclamation to the above Commander Graham Clarke, Executive Officer Lynn Brown, Education Officer Marlene Herbig, and Administrative Officer Don Wright of the Power Squadron. D. Certificate of Appreciation to Anne Dann for Tree & Landscape Advisory Committee Service Certificate of Appreciation to Therese Miller for Tree & Landscape Advisory and Temporary Environmental Advisory Committee Service E. Vice Mayor Burkeen read and presented certificates to Anne Dann and Therese Miller. F. Certificate of Appreciation to Eva Schofield for Code Enforcement Board Service Vice Mayor Burkeen read and presented the certificate to Eva Schofield. G. Certificate of Appreciation to Ron Celli for Planning & Zoning Commission Service Mr. Celli was not present. H. Certificates of Appreciation to Michael Kidde for Temporary Environmental Advisory Committee Service & Planning and Zoning Service Vice Mayor Burkeen presented Michael Kidde's certificates to Mrs. Kidde. 2 Regular City Council Meeting May 10, 2006 Page Three 06.010 I. Certificate of Appreciation to Louisiana Avenue Neighborhood Improvement Proiect Citizen Advisory Task Force Members: Julianne Barrett: Charles Cardinale: Becky Crippen; Cheryl Doyle; Doug Flood Vice Mayor Burkeen read and presented the certificate to member Becky Crippen. The other members were not present. Certificates to Council Members Neglia and Paternoster from KIRB Sherri Hamlin, Executive Director of Keep Indian River Beautiful, presented certificates to Council Members Neglia and Paternoster for the Sebastian Property Owners Association team for their participation in the Great American Clean-Up Clean Sweeps Day; and awarded them an honorable mention certificate, third place trophy and check for $540 to the charity of their choice. Mr. Paternoster presented the check to Mr. Bruce Zing man, member of SPOA, who was congratulated for putting the team together and Mr. Zing man presented a plaque, trophy and album to Mr. Neglia and a gift to Mr. Paternoster. 06.091 K. Mayor Carol McCormack of Town of Palm Shores - President - Space Coast League of Cities Vice Mayor Burkeen introduced Mayor Carol McCormack who gave a brief presentation on the Space Coast League of Cities and the lobbying opportunities a local league provides. She said SCLC meetings are held on the 2nd Monday of each month at the Rialto Hilton at 6 pm, and welcomed any member of Council to be her personal guest. She said she had provided League handouts through staff (see attached). Council Member Neglia thanked Mayor McCormack and said we are trying to establish a Treasure Coast Chapter. Vice Mayor Burkeen presented her with a city pin. 06.092 L. Indian River County Supervisor of Elections Kay Clem - Need For Poll Workers Supervisor of Elections, Kay Clem, introduced staff member Martha Osborne, and gave a brief presentation on the need for poll workers for fall elections. She said she is 158 workers short for the primary, 200 workers short for general election, and described the requirements. She was invited to provide information for Channel 25. 7. CONSENT AGENDA All items on the consent agenda are considered routine and will be enacted by one motion. There will be no separate discussion of consent agenda items unless a member of City Council so requests that the item be removed; in which event, the item will be removed and acted upon separately. If a member of the public wishes to provide input on a consent agenda item, he/she should request a Council member to remove the item for discussion prior to start of the meeting. 7-10 A. Approval of Minutes - 4/26/06 CIP Workshop (2) 3 11-22 B. Approval of Minutes - 4/26/06 Regular Meeting Regular City Council Meeting May 10,2006 Page Four 06.093 23-27 C. Authorize Sebastian River Art Club's Art Show at Riverview Park from 10 am Until 4 pm on 11/18-19/06, 12/9/06, 1/13/07,2/24-25/07,3/17/07 & 4/14/07 Authorize 50% Discount for All Applicable Fees Authorize Rain Dates at Riverview Park from Noon Until 4:30 pm on 12/10/06, 1/14/07,3/18/07 & 4/14/07 Mr. Neglia removed item B. On a MOTION by Ms. Coy and SECOND by Mr. Paternoster items A and C were approved on a voice vote of 4-0. Mr. Neglia noted a correction to circle page 21, to change Mr. Davis to Mr. Adams. ON MOTION by Mr. Neglia and SECOND by Ms. Coy, item B was approved as amended on a voice vote of 4-0. 8. COMMITTEE REPORTS/RECOMMENDATIONS 06.022 29-32 A. Code Enforcement Board i. Receive Code Enforcement Order The Vice-Mayor acknowledged receipt of the order. 06.045 33-47 B. Temporary Environmental Advisory Committee - Fill Two Positions (City Clerk Transmittal 5/2/06, applications, list, ad) i. Interview Unless Waived and Submit Nominations for Regular Member ((development or environmental business) Position to Expire 3/2007 All applicants were present but none requested interview. Mr. Neglia nominated Linda DeSanctis. Mr. Paternoster nominated Diane Powers. On a vote Linda DeSanctis was appointed 3-1. (Paternoster) ii. Interview Unless Waived and Submit Nominations for Alternate Member Position to Expire 3/2007 Mr. Neglia nominasted Diane Powers, and being no other nominations, she was appointed alternate. (j) 4 Regular City Council Meeting May 10, 2006 Page Five 06.025 49-55 C. Tree and Landscape Advisory Board - Fill One Position (City Clerk Transmittal 5/2/06, R-05-11, application, list, ad) i. Interview Unless Waived and Submit Nominations for Regular Member Position to Expire 4/2007 Mr. Coy nominated Maureen Cummings, even though she said Ms. Cummings would be away for a short time this year. Ms. Cummings was appointed. D. CA TF Member Appointments The City Clerk said in accordance with Community Development Block Grant proposed improvements a Citizen Advisory Task Force must be established. The City Manager briefly described the function of the CDBG process, said there was potential to improve Easy Street, and that he will update Council later tonight on the meeting schedule and required steps. The Clerk noted there was one applicant from Easy Street (Bradley White) who responded to the ad for members, and four additional members would be sufficient. City Council Members named the four additional appointees for CATF. Ms. Coy - Linda DeSanctis Mr. Burkeen - Cory Richter Mr. Neglia - Adrina Davis Mr. Paternoster - Bruce Zingman 9. PUBLIC HEARING - none 10. INTRODUCTION OF NEW BUSINESS FROM THE PUBLIC Item that has occurred or was discovered within the previous six months which is not otherwise on the agenda Ron Van Buskirk, Sebastian, member of Code Enforcement Board, described the function of the Code Enforcement Board, said the board system works, and said revenues from Code Enforcement fines should go back to fund the Code Enforcement Department. Robert Peterson, Stony Point Drive, Sebastian River Landings, distributed a report, photos, and newspaper article regarding the buffer between the new Publix and Sebastian River Landings at CR 512 and CR 510. The City Manager had distributed materials to Council prior to the meeting (see all distributed materials relative to this subject attached). Peter Fuzzo, also addressed the Council on this issue and sought Council's help. 5(5) Regular City Council Meeting May 10, 2006 Page Five Ms. Coy suggested to the City Manager that the Code be looked into relative to berms. After a lengthy discussion and input from the City Manager and Growth Management Director, it was suggested that amendments to the Land Development Code be made, staff is working on some issues to be brought to Council for workshop, and that, though the berms meet code, staff should attempt to work with Publix to improve the buffer adjoining the residences. In addition, Mr. Neglia suggested rerouting a roadway adjacent to the homes for the time being. Elizabeth Blankenship, 1500 Block of Laconia, spoke on problems with speeding and safety issues on Laconia St., stating it has only two speed limit signs for the whole length and needs better signage, possibly posted with fines in four different spots, and said there is a need for sidewalks and lighting. She said she had written to Mayor McCollum about accidents that have occurred on the street, and would be willing to get a committee together on this issue. Mr. Paternoster suggested putting the portable speedometer out there to deter speeders. The City Manager said staff has a traffic committee and they will look into the issue. Vice Mayor Burkeen called recess at 8:15 p.m. and reconvened the meeting at 8:25 p.m. All members present at roll call were present when the meeting reconvened. 11. OLD BUSINESS 05.127 57-188 A. Authorize Contract Award to E & D for Historical Rehabilitation of Old Sebastian Elementary School Building (City Manager Transmittal. RFP. Addendums, Analysis. Letter. Agreement) The City Manager reiterated his report as set out in the agenda packet and recommended award of the contract to E & D Contracting Services, Inc, in the amount of $854,360 and approve the use of interest earnings form the Series 2003 discretionary sales tax revenue bonds funds to fund the additional amount required. Mr. Neglia asked what E & D's first bid was and the City Manager said it was $731,500. Mr. Neglia requested that on page 62 the word "accessibility" be changed to "handicapped", however, Mr. Burkeen noted that this wording is in the bid specs. Ms. Coy said E & D come highly recommended and was assured by the City Manager that they are now licensed. Mr. Paternoster was assured by the City Attorney that the company is properly licensed and had actually done work in Florida. Mr. Neglia noted on page 117 of the packet that the date June 30, 2004 needed to be changed and the City Manager stated it had. ca 6 Regular City Council Meeting May 10, 2006 Page Six On MOTION by Ms. Coy and SECOND by Mr. Neglia a contract was awarded to E & D for historical rehabilitation of the old elementary school building in the amount of $854,360 on a roll call vote of 4-0. 06.094 189-193 B. Conlon Landscaping Swale/Ditch Mowing Contract Extension (Public Works Transmittal, Memo) The City Manager read his memo dated April 25, 2006 and recommended approval of an additional $177,292 to complete the citywide ditch cleaning program. Eugene Wolff, South Wimbrow Drive, Sebastian, said that more and more project expenses will go up considerably, that money is available from the Collier Creek project if Council uses the sodded slope option rather than rock and could release $2M for the ditch cleaning program. In response to Mr. Paternoster, Mr. Wolff said he was a proponent of sodded slopes for Collier Creek, and agreed that only one representative of St. Johns River Water Management District recommended the rock slopes. In response to Vice Mayor Burkeen, the City Manager reiterated the sources of funding as set out in his memo. He further explained that 30 to 40 percent of the ditches were not included on the original specs, and they were missed. Ms. Coy said we knew we were not doing our job for many years, and we knew we may not have caught everything, and if we don't continue with this project we will lose what we have already done. In response to Mr. Paternoster, the City Manager said he hopes that this problem will not occur again, would not recommend asking Conlon to increase its staff to alleviate city staff based on cost, described perpetual costs for future years to keep the ditches sprayed once they are all cleared, and said he could not provide a figure tonight as to how many hours staff has been pulled off regular duties, but did say we are about 1 to 1 'Y2 years behind on swale work. Mr. Paternoster asked if it would be feasible to find out the cost for Conlon to do all the ditch cleaning and then pull city staff off and put them on their regular duties. The City Manager asked that Council approve this tonight and allow him to come back with a report on what this might cost. Mr. Neglia asked if using our men is hampering installing quarter round, and the City Manager said City crews are clearing and dredging ditches, and those issues are just as critical as quarter round. On MOTION by Ms. Coy and SECOND by Mr. Neglia the Conlon contract extension was approved as requested on a roll call vote of 4-0. G 7 Regular City Council Meeting May 10, 2006 Page Eight 12. NEW BUSINESS 06.095 195-203 A. First ReadinQ Ordinance No. 0-06-03 Petition for Voluntary Annexation by Edward J. Tennyson, Jr. for .93 Acre Parcel of Land Located at 11656 Indian River Drive - Schedule Public HearinQ for 6/14/06 (GMD Transmittal. 0-06-03. Letter. Map, FS. Survey) AN ORDINANCE OF THE CITY OF SEBASTIAN, FLORIDA, PROVIDING FOR THE VOLUNTARY ANNEXATION FOR LAND CONSISITING OF 0.93 ACRES, MORE OR LESS, LOCATED AT 11656 INDIAN RIVER DRIVE; PROVIDING FOR INTERIM LAND USE AND ZONING CLASSIFICATION; PROVIDING FOR CONFLICT; PROVIDING FOR EFFECTIVE DATE. The City Attorney read the title and the Growth Management Manager provided staff recommendation, advising this could be developed as commercial or residential because of the mixed use proposed use. Mrs. Tennyson said this property has been with the family for decades and will be changing hands soon, and the family wanted to offer the opportunity to the City to decide whether it wanted control the property improvements as a part of Sebastian's Riverfront District. Ms. Coy said she understood the concern but said the County's density is lower than the City's and she could consider this annexation but would like to limit the density. The City Attorney said the applicant could bind a subsequent owner to commercial zoning if she chose to; and Ms. Coy said she was not inclined to approve if it has potential to be residential. Mr. Paternoster and Mr. Neglia agreed that they would not be in favor without an agreement with a subsequent owner. The City Attorney said he was getting the feel that Council might want to table this until an agreement can be reached or the property can be bound to commercial use. Ms. Coy said if not commercial she would like to see an agreement that would limit the site to 3 units per acre. Mrs. Tennyson said she does not have a prospective buyer yet and would be willing to have a family representative bring this back on May 24th. On MOTION by Ms. Coy, and SECOND by Mr. Paternoster, Council tabled all three related ordinances until May 24th on a voice vote of 4-0. (0 8 Regular City Council Meeting May 10, 2006 Page Nine 06.095 205-222 B. First Reading Ordinance No. 0-06-04 Land Use Amendment for .93 Acre of Land Located at 11656 Indian River Drive - Schedule Public Hearing for 6/14/06 (GMD Transmittal. 0-06-04, Map, Report, Recommendation, Application) AN ORDINANCE OF THE CITY OF SEBASTIAN, FLORIDA, APPROVING AN AMENDMENT TO THE COMPRESHENSIVE PLAN WHICH AMENDS THE FUTURE LAND USE MAP TO DESIGNATE AN INITIAL LAND USE CLASSIFICATION OF RMU (RIVERFRONT MIXED USE) FOR ANNEXED LAND WITH A PRIOR COUNTY LAND USE DESIGNATION AS LOW DENSITY RESIDENTIAL SIX-UNITS PER ACRE (L2) FOR LAND CONSISTING OF 0.93 ACRES, MORE OR LESS, SITUATED AT 11656 INDIAN RIVER DRIVE; AUTHORIZING FINDINGS AND ADMINISTRATIVE ACTIONS; PROVIDING FOR CONFLICTS; PROVIDING FOR SERVERABILlTY; AND PROVIDING FOR EFFECTIVE DATE. Tabled to May 24,2006. 06.095 223-243 C. First Reading Ordinance No. 0-06-05 Zoning Amendment for .93 Acre of Land Located at 11656 Indian River Drive - Schedule QUASI-JUDICIAL Public Hearinq for 6/14/06 (GMD Transmittal, 0-06-05, Map, Report. Regulations, Recommendation) AN ORDINANCE OF THE CITY OF SEBASTIAN, FLORIDA, DESIGNATING AN INITIAL ZONING CLASSIFICATION OF COMMERCIAL RIVERFRONT FOR ANNEXED LAND WITH A PRIOR COUNTY ZONING DESIGNATION AS MULTI-FAMILY RESIDENTIAL 4 UNITS/ACRE (RM-4) FOR LAND CONSISTING OF 0.93 ACRES, MORE OR LESS, SITUATED AT 11656 INDIAN RIVER DRIVE; PROVIDING FOR REPEAL OF ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. Tabled to May 24, 2006. D. New Community Center Location and Potential for Land Purchase On MOTION by Ms. Coy, and SECOND by Vice Mayor Burkeen, City Council members present agreed to contact Mayor McCollum by phone on a voice vote of 4-0. The City Attorney stated for the record that the Mayor could not be in attendance due to his attendance at a hurricane conference in Ft. Lauderdale. Vice Mayor Burkeen called recess at 9:45 p.m. and reconvened the meeting at 9:50 p.m., during which time Mayor McCollum was connected by phone to the meeting. Vice Mayor Burkeen said he had requested this potential six acre land purchase be placed on this agenda due to its potential future use by the City and to give Council one more opportunity to consider it, and invited Damien Gilliams to address Council. @ 9 Regular City Council Meeting May 10,2006 Page Ten Damien Gilliams reported Clark Olmstead no longer owns the property on US 1, which is the site of the former Walmart and Beall's Outlet, and it is currently in contract for a new buyer. He had previously distributed an information packet (see attached); then made a presentation listing all the reasons the City should purchase this property at a cost of $3M plus his commission and title insurance, noting that the building will need a new roof and NC and some mold remediation. In response to Mr. Paternoster, Mr. Gilliams said he had seen a four year old appraisal but could not bring it, and said the property has been sold twice since 2004. Mr. Paternoster said the building would have to be renovated to meet existing codes and would prefer professionals look at the building to determine renovation costs; and Mr. Gilliams said he would recommend knocking down the building, and buying it as vacant land. The City Manager said he had provided cost estimates relative to this issue in a memo to Council dated May 10, 2006 (see attached); and noted that current building costs would be $2.25 per square foot and this is a 10,000 square foot building. Mr. Gilliams said if Council approves tonight it would have to put up an escrow of $27,400, pay $250,000 on the May 19th, and close with cash on the May 25th. Mr. Paternoster said we don't have an appraisal, we don't have renovation costs, nor do we have a business plan, and said we can build a community center on existing city property where the public works compound is located. He said there are several issues he is not comfortable with and he could not make a decision without sufficient information in front of him and time to study it. In response to Mr. Neglia, the City Attorney said there is a statute about buying real estate when you do not want it to be public record, then it would require two appraisals; and, that there is an Attorney General opinion stating that if there is not a procedure for purchasing real estate in your code they feel you still need to follow those guidelines, but he did not agree with the opinion and thought that there actually was a provision in the code. Mr. Neglia said with all the costs involved and renovation costs, he would rather see us build a new community center somewhere in the City, that it would probably be a long time before anything could be done, and did not feel we should go forward with this. At the request of Mayor McCollum, the City Attorney again explained that under Florida statutes if a City is going to keep the appraisals and offers and counteroffers open to the public, there is no requirement for the two appraisals. In response to the Mayor, the City Manager said, in short, if this is the avenue the Council wants to go down, funding can be found, however, it would shift other priorities and projects. He said this could only be with discretionary sales tax and general revenue ((:i] ~ 10 Regular City Council Meeting May 10, 2006 Page Eleven funds and not CRA funds; and that the property is contiguous to the City and could be annexed. In response to Mayor McCollum, Mr. Gilliams said the City would have to put up the $27,500 no later than Friday, then meet the next deadline of May 19th with $250,000 and the balance at closing; and if the City does not close it would be in default and lose the funds it had paid out so far. He said for an additional $27,500 Vice Mayor Burkeen said he did not propose this as a community center, but had proposed it as an investment with various possible uses and to protect the City's future. The City Attorney said under new legislation, to use CRA funds, the County would have to approve use of CRA funds and blight studies would have to be conducted. On MOTION by Ms. Coy and SECOND by Mr. Neglia. the meeting was extended to 11 pm on a voice vote of 4-0. Vice Mayor Burkeen said he had been approached by County Fire Department staff about the need for new property to replace the station on US 1; and that he would leave it to Mr. Minner to negotiate with the County on this issue; but that it would be an ideal location. Ms. Coy said she would be a lot more comfortable if she knew what the County's interest was; has never been interested in this building as a community center; but the prospective potential uses have piqued her interest. Walter Barnes, Sebastian, said this presentation is the same presentation Council got two years ago, and on this item there are more questions than answers. Eugene Wolff, Wimbrow Drive, said when this was presented two years ago the Council could not get past the fact that it was Damien Gilliams; and agreed that if Council views this as six acres of vacant land it is a good price. He said this is a last chance for a large parcel of land in the heart of the City. Mayor McCollum said he does not support this property for a community center, however, said this Council is continually questioned about what we are going to do with the boating problem and future expansions; said he believes there is a need to have an appraisal done first, though he did not want to contradict the City Attorney, because we owe the City that. The City Attorney said we probably should do an appraisal but we don't need to. Mr. Paternoster said we had parking problems two years ago and this did not float, an appraisal could come out with a higher price, and asked if the City would continue to buy the rest of the mall so a Holiday Inn doesn't go up there either, and that the City needs to fix the problems such as stormwater drainage that it has now before it overextends itself. 0.5 1~ Regular City Council Meeting May 10,2006 Page Twelve Vice Mayor Burkeen commented that he hoped we are a Council that had a wider vision, and said he did not see that we could ever lose money by buying this property. MOTION by Mr. Paternoster to table the issue until such time as the City Manager can come back with information from the County after May 15th. Mr. Gilliams said if Council does not make a decision tonight there is no going back and the guy will close on May 25th. He said he is giving the property to the City at the same price he paid for it. The City Attorney agreed that since the agreement would be off if not approved tonight there would be no reason to table. Mr. Paternoster withdrew his motion. MOTION by Mr. Burkeen and SECOND by Ms. Coy to go ahead and proceed with the purchase of this property. Ms. Coy said she would almost rather spend the $27,000 to have time to talk to the County. Vice Mayor Burkeen said he is convinced that it is the right thing for this City to do and would not want to throwaway $27,000. Mayor McCollum asked if there was anything in the motion about appraisals and Vice Mayor Burkeen said there was not. The City Attorney reiterated the total cost would be $3,331,108.50. Mayor McCollum said he was concerned about a property purchase without an appraisal because of legal implications. The City Attorney reiterated his opinion on the appraisal issue as stated previously. Roll call on the motion failed 2-3 (Coy, Paternoster, Neglia - nay) 13. CITY ATTORNEY MATTERS 06.096 A. Code Enforcement Special Master (no baCkup) The City Attorney explained all that needs to be done is to change the ordinance and said he believed this system would streamline the process and sought direction to bring back language. City Council concurred. GiJ 12 Regular City Council Meeting May 10, 2006 Page Thirteen 14. CITY MANAGER MATTERS 06.097 245-248 A. Cain House Report (City Manager Transmittal, Memo) The City Manager reported that three or four grants have been identified that could be utilized, that the cost for repair could be approximately $250,000, and is sitting on a recommendation to demolish the building; and asked for 30 to 45 days to do an RFP and to give him time to put together better information to allow us to make an informed decision. He discussed other avenues available to the City for riverfront parking and locations for a community center. The City Manager listed the CDBG schedule for May 24th as follows: · Fair Housing Workshop for Real Estate Professionals - 3:30 pm · CA TF Meeting - 6:00 pm · 15t Public Hearing on the CDBG - 6:30 pm · Fair Housing Workshop - 6:45 pm He discussed the calls by Easy Street residents regarding the designation of "slum" and "blight"; and advised that these are words that are required by the CDBG and are not official designations and they will not negatively impact the area. In accordance with Resolution No. R-05-26, Vice Mayor Burkeen adjourned the meeting at 11 pm. Approved at the May 24, 2006 Regular Meeting. Nathan B. McCollum, Mayor ATTEST: Sally A. Maio, MMC - City Clerk @ 13 @ SPECIAL CITY COUNCIL MEETING MINUTES CALLED BY COUNCIL MEMBER COY MAY 12, 2006 - 2:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA SUBJECT: RECONSIDER" NEW COMMUNITY CENTER LOCA TION AND POTENTIAL FOR LAND PURCHASE" FROM MAY 10, 2006 REGULAR MEETING 1. Mayor McCollum called the Special Meeting to order at 2:00 p.m. 2. The Pledge of Allegiance was recited. 3. ROLL CALL Mayor Nathan McCollum Vice-Mayor Brian Burkeen Council Member Andrea Coy Council Member Sal Neglia (connected by telephone from New York) Council Member AI Paternoster Staff Present: City Manager, AI Minner City Attorney, Rich Stringer City Clerk, Sally Maio Deputy City Clerk, Jeanette Williams 4. RECONSIDER IINEW COMMUNITY CENTER LOCA TION AND POTENTIAL FOR LAND PURCHASE" FROM MAY 10, 2006 REGULAR MEETING On MOTION by Ms. Coy and SECOND by Mr. Burkeen Council allowed Council Member Neglia to participate in the Special Meeting by telephone on a voice vote of 4-0. Ms. Coy said immediately following Wednesday's meeting she began to receive telephone calls from residents and County representatives, so she requested this meeting to clarify a few concerns. She reported the price of the property has never been presented for purchase by Mr. Olmstead for less than $3M and was offered within the last 30 days to City staff for $3M. She said a couple of weeks ago Mr. Olmstead offered the property to a private developer from West Palm Beach for $2.75M and she is disappointed it wasn't offered to the City for that amount. @) Special City Council Meeting May 12,2006 Page Two GiJ She said she voted against the purchase because she did not have sufficient information to make a firm decision, that information is changing and coming in by the minute, she was concerned that stated there is no appraisal, and that she brought this item here today to provide the opportunity to pay the $27,500 to extend the time to review the purchase. The City Manager said a good city manager knows when to let go and let a Council legislate, however, today he was going to recommend not purchasing this property for many reasons, but if Council chooses to go ahead with the purchase he would work to make it happen. He listed his reasons as: · the broker fee being 2-3 times than what it should be · no appraisal · information he had gathered regarding commercial property on US 1 sold in past couple of years which ranged from $218,000 to 396,00 per acre and the fact that this property is being offered for $564,000 per acre, noting that properties over $500,000 per acre have not been sold · that the City owes it to itself to competitively negotiate · the unclear broker relationship and the fact that we are not buying property but are buying a contract to buy the property which makes him nervous · conversation with County Administrator Joe Baird about different ideas and the fact that it is unreasonable for us to decide what we can do in two days · City Council's track record of requesting that purchases be thoroughly researched before approval · that other brokers may help the City save money if Council truly want to pursue this · the question as to whether this is a need or a want and if it is a want perhaps there are other ways to solve some of the problems such as parking that this property might be intended to solve · if it is a community center that is intended, there are other city properties that can be used · the need for inspections and unknown renovation costs to the existing building; and · the need to review existing restrictions and covenants which probably run with this land and building The City Attorney said he had briefly reviewed the previous title and said there are 17 items listed, including three or four easements, and there are declarations, covenants and restrictions which would take about a week to thoroughly research, that he would not feel comfortable pulling the trigger today, and from a diligence standpoint an extension payment would be minimum option. William Verge asked if the County is interested in buying the property for a firehouse than why is the City looking at buying it. Mayor McCollum said the City is looking at a partnership because it has an interest in it too. Special City Council Meeting May 12,2006 Page Three Indian River County Administrator, Joe Baird said he could only speak on his own behalf because it would take a vote of the commission, but did say the County is seeking a spot for a fire station to replace the damaged station on US 1 but he was concerned with this pace and noted he had been advised that this property cannot be used for retail for up to 25 years. He responded to questions from Council and stated the County has been searching for property for a fire station and for north county offices on a long term. He said it would be hard to justify the $3.5 M price. Alice Russell, said she heard many uses talked about and they seem to conflict such as parking, fire house and community center. Joe Baird said three acres would be required for a fire station and that he had some concerns because the property is in a flood plain and is sitting close to the river and the fact that we don't have time to do good due diligence. Ms. Russell suggested using the triangle for a community center. Tim Adams recommended voting this down because it will be after May 25th anyway and asked Council to reconsider the fish house and said a fire station could be put where the existing community center is now. Neil Lagin asked why the County needed a supermajority to purchase the fish house but the City did not. ?? Douglas, said due diligence is required in this case and thought we should consider working with county and try to get more time. Walter Barnes said he thought someone was making a lot of money on a quick turnover, said there is no time allowed to answer questions, and suggested asking the County to pay half. Willard Siebert said this doesn't make any sense and recommended they pay close attention to the City Manager; and said though he would like to see the City own the property the price is ridiculous, questioning who the players were. He said if you need a real estate person he would volunteer his time for free. Damien Gilliams said Council needs to separate rhetoric from truth, and said everyone could have gotten a copy of the materials he provided from the Clerk but no one reviewed them. He said he had been pushing this property for three years, that every time the City has an event the parking is a problem. He said Mr. Olmstead does not have control of the property anymore, that Phoenix Realty Holdings bought it and he bought their contract for $250,000 and did not mark up the price for the City. He agreed with having an appraisal done if it can be done by May 25th and stated Peter Armfield said he would look into getting an appraisal done by then. He said he did not have the ability to renegotiate the contract but the City could buy 30 day increments with $27,500. (i; Special City Council Meeting May 12,2006 Page Four @ He recommended the City buy the property on its own and then get with the County on their needs, said the area needs redevelopment, and lambasted Wal-Mart for discarding the building in our community, though he said Wal-Mart has grants available, and said staff could contact them to change their warranty deed provisions. He said the City would get a 15% appreciation if they sold the property, they could have a convention center, Disney could rent it, they could have batting cages inside air conditioning, and suggested selling off surplus GDC property to buy this property. In response to Mayor McCollum, Mr. Gilliams said Council has until 5 pm today if it is interested in assuming the contract. In response to Mr. Paternoster, Mr. Gilliams said he could be considered the transaction broker, and the City Attorney stated his is a dual position as a transactional broker and a party to the agreement. Mr. Gilliams said it would be a fair statement to say that he was working on behalf of both buyer and seller. Mr. Paternoster said on May 10th Mr. Gilliams said the deal had to be finalized that day, that Mr. Gilliams said he wished he had time for more due diligence but in fact the time frames have been created by Mr. Gilliams. Mr. Gilliams countered that there is a closing date in the contract. Mr. Paternoster reminded Mr. Gilliams that during discussions on the capital improvement plan, he said Council should scrutinize its spending over the next six years; and that it disturbs him to be asked to make a decision and not have facts. He said the area near the Cain House could be utilized for parking; that the whole City needs work and if we take money away from different funds it will deplete our funds and our ability to do what needs to be done. In closing he stated the property is overpriced, needs work, is in a flood zone and he cannot support the issue nor support $27,500 to continue the rhetoric. In response to Mr. Burkeen, Mr. Gilliams said he holds an active real estate license and he did not call the Special Meeting. In response to Ms. Coy, Mr. Gilliams said he approached Phoenix Realty Holdings to assume an existing contract between them and another individual and created a new contract with Phoenix and himself for an additional $250,000. She asked if he would consider taking less in private and now asked him publicly if he would lower his commission. Mr. Gilliams said it is customary to get 10 percent and the City Manager responded that it was brought to the City without negotiation at 10 percent. When asked again if Mr. Gilliams would consider three to five percent by Ms. Coy, he said he wanted to hear from the others. Special City Council Meeting May 12,2006 Page Five Ms. Coy said she was not interested in the building nor a community center, and was disappointed we didn't have time for due diligence, and that being up against the wall being told there is a deadline was not the way to do business. She said she wanted Council to meet one more time to discuss it because it has potential but in light of information provided by the City Manager and a vocal community and listening to phone conversations from two very distinct factions in this town she said she was going to reserve her final decision but was not looking to change her vote at this time. Mr. Burkeen said the item was originally placed on the agenda at his direction because he was approached by Mr. Gilliams to present it one more time and it was going to be a last chance effort. He said it was brought up that the county might be interested for a fire station and he wanted to open the door with an intent to preserve the property which could be annexed easily. He said if Council is so indulged as to what it will cost, they could spend $27,000 to extend, and reiterated that the agenda item was misleading because he didn't intend it for a community center. He recommended Council step outside the box and look at the vision of what it can be. Mr. Burkeen said he received a letter about whether Mr. Gilliams was a licensed realtor and wanted to say for the record that Mr. Gilliams had responded that he was; and said this sounds like a personal vendetta against Mr. Gilliams. In response to Mayor McCollum, Mr. Gilliams said the $27,400 would hold the property to May 19th, at which time $250,000 would be due, or the City could choose to pay additional $27,500 payments which would buy 30 day extensions. Mayor McCollum said there was no way he could support this without an appraisal, that he had some concerns with the exceptions, that the City Attorney did not have time look at it, that the 25 year retail ban was going to bring down appraised value, and that the community would have every right to be in an uproar if we purchased without an appraisal. Mr. Neglia said Mr. Gilliams said this was a dead deal after Wednesday and now it has been resurrected. He complimented Ms. Coy, discussed parking near the Cain house, said we need funds for projects, the Yacht Club needs to be fixed, piers need repair, Main Street riverfront area needs improvement, we need a community center in center of town, the public works building needs to be funded. He agreed we need a new firehouse, but the County should buy the property and build a new firehouse and possibly house some County offices. He said this is not a game, it is a lot of money and the taxpayers deserve more than this; and that he liked it even less today and it is not a personal vendetta. Mr. Paternoster said this is not going to preserve our fishing village, that moneys are needed within the city to fix the problems that we now have and we are overextended. He said the City Manager asked for $177,000 to continue drainage mowing and that is using city crews, and that he had asked him to figure out how to have the contractor, @ Special City Council Meeting May 12, 2006 Page Six Mr. Conlon do it without city staff, and that we are going to be asked for more police staff at budget time. He said the property is overpriced and asked the public if they would they conduct their own personal business this way and if they would, he had a piece of property for sale. He said he was a proponent of due diligence, he would not do something unless he could be sure or he would be remiss in his duties and would not support this in any form. MOTION by Vice Mayor Burkeen to purchase property as stated at $3.3 M, died for lack of a second. MOTION by Vice Mayor Burkeen, and SECOND by Mayor McCollum, to spend $27,400 for a few more days to get an appraisal done. Mayor McCollum said he was not sure we can get an appraisal done and would like to hold this off until we can. He said he cannot believe any government agency would spend this much money without an appraisal. The City Manager said $27,400 would get you to May 19 and then they would owe another $275,000 to take it May 25. Mr. Gilliams said if the city could get an appraisal he would have to renegotiate the contract and ask if buyer would extend into June. ROLL CALL on the motion failed 1-4 (Burkeen - aye) Mayor McCollum suggested just doing an appraisal and not setting a time limit it on it but there was no further action of Council. 6. Mayor McCollum adjourned the Special Meeting at 4:12 p.m. Approved at the May 24, 2006 Regular City Council Meeting. Nathan B. McCollum, Mayor ATTEST: Sally A. Maio, MMC - City Clerk @ CllYOF HOME Of PIUCAN ISlAND CITY OF SEBASTIAN AGENDA TRANSMITIAL Subject: Fiscal Year 2006-2007 Budget Calendar Agenda No. Of; I.' ()() , Department Origin: Finance Fi.nance Direc~~~ - CIty Attorney: City Clerk: r Submittal by: City Manager Date Submitted: May 17, 2006 For Agenda of: May 24, 2006 Exhibits: Fiscal Year 2006-2007 Budget Calendar EXPENDITURE REQUIRED: N/A AMOUNT BUDGETED: N/A APPROPRIATION REQUIRED: N/A FUNDING SOURCE(S): N/A SUMMARY During the course of each budget year, the City Council approves a budget calendar which sets the dates when certain actions will be accomplished for purposes of complying with reporting requirements as well as, complying with the timing of adoption of the budget in conjunction with the other taxing authorities in the County. Staff has developed a fiscal year 2006-2007 budget calendar for your review. There may be changes depending on the County's meeting schedule, which has been known to change in the past. RECOMMENDED ACTION Approve the fiscal year 2006-2007 budget calendar. @ @ DATE 5/23/2006 5/24/2006 5/24/2006- 5/26/2006 6/1/2006 6/5/2006- 6/9/2006 6/23/2006 7/3/2006 7/13/2006 7/26/2006 7/27/2006 7/27/2006 7/27/2006 7/28/2006 8/16/2006 9/5/2006 9/6/2006 9/7/2006 9/13/2006 9/15/2006 9/19/2006 9/21/2006 FISCAL YEAR 2006-2007 BUDGET CALENDAR DAY Tuesday Wednesday Monday- Friday Thursday Monday- Friday Friday Monday Thursday Wednesday Thursday Thursday Thursday Friday Wednesday Tuesday Wednesday Thursday Wednesday Friday Tuesday Thursday EVENT City Manager and Finance Director meet to review budget request City Council approves budget calendar Finance Director to meet with Departments/Divisions - go over programs, requested budget, goals, objectives, etc. Estimate of Property Value to be received from Property Appraiser City Manager and Finance Director to meet with Departments/Divisions for 2nd budget review City Manager's Recommended Budget to be mailed to Budget Advisory Committee members Property Appraiser certifies the taxable value on Form DR-420 Budget Advisory Committee meeting @6:00 p.m. Council approval on DRA20 Certification to set proposed maximum millage rate DR-420 certification delivered to Property Appraiser Budget Advisory Committee meeting @6:00p.m. IsTReading of School Board Budget @7:00p.m. Fiscal Year 2006-2007 Proposed Budget to City Council Council Budget Workshop @6:00p.m. - special meeting Final Adoption of County School Board Budget @7:00 p.m. County 1 ST Reading of County Budget @ 5:01p.m. 1st Public Hearing of City Budget @6:00p.m. - Special Meeting Final Adoption of County Budget @5:01 p.m. Advertising the fmal millage rate and budget Final Public Hearing of City Budget - Adopt Final Millage Rate and Budget Resolution @7:00 p.m. - special meeting Forward Resolutions adopting fmal millage and budget to Property Appraiser and Tax Collector @ @ CITY OF SEBASTIAN AGENDA TRANSMITTAL Subject: Bill of Sale of Utilities to Indian River County Agenda No. 0(0. 011 Department Origin: ~rt Department Head: ~ Finance Director: -'" City Attorney: -==tZ~ City Clerk: . Date Submitted: For Agenda of: 5-15-06 5-24-06 Exhibits: (1) - Bill of Sale of Utility Facilities to Indian River County, FL EXPENDITURE AMOUNT APPROPRIATION REQUIRED: BUDGETED: REQUIRED: $ n/a $ n/a $ n/a FUNDING SOURCE: n/a SUMMARY As part of the permitting process for Indian River County Utilities, the City of Sebastian must give title of the newly constructed water and sewer lines (for the airport administration facility) to the County, so that they can activate and maintain the service. This procedure has been done before on the western side of the airport with newly constructed utilities as well as with those associated with the City Hall complex. Please find the attached "Bill of Sale of Utili tv Facilities to Indian River County. Florida" document as well as "Exhibit A," which details the all of the components. RECOMMENDATION Move to approve "Bill of Sale of Utility Facilities to Indian River Countv. Florida." @) @ ~~fVOf~~~C ~o~~t I ,'':'' I' {='..::O~ " 1'o'!l:lV r-r"l~.;r.1.nt::.t..I"t...Ll"'.Jl.;1 t-'Al;,-tl:.. tl:L l tl.j BILL OF SALE OF UTILITY FACILITIES TO INDIAN RIVER COUNTY, FLORIDA (when COllSlT1lcted WI\hitl e,'usling e~emel1t or road ri!lhIS-of-wlI}'l KNOW AI"L MEN.BY THESE PRESEN'l'S, that:_l'J,e Cto! ofSeba.ftii1.lJ the address of which IlS: - /225 Main Street: Se.~asli(Jn. F/~rlda 329L, hereinafter called GRANTOR, in consideration of value rec~I"ed~ the receipt and sutncicncy of which is hereby aekno\"'oIedged, has and does hereby grant bargain, sell, transfer, and deliver unto INDIAN RIVER COUNTY, a political subdivision of the State of .Florida, the address of which is 1340 25th Street. Vero 3t~3ch, FL 32960, herein alter cslled ORANl"EE. this ---_ day of ..20___, the following gOt)ds and chattels: !:.'XH1BIT "A)) ATTACHED HERETO AND ."fADE A PART HEREOF which utility facilities are located in existing easements or road rights-of-way described generally as fLlllcws. 201,& 10) Ai'DtJrt Drive EasL~hQ$tiq!J.____ ~---- --- TO HAVE AND TO HOLD the same unto GRANTEE forever, and GRANTOR hereby warrants to the GRANTEE that it has free and unencumbered titl~ to the .!1bo,'e~escrfhed facilities, ihe a.1I persons or entities which have supplied labor or materials with respect to these facilities have been paid in full, thal none of them has any claim \....f1a.tsoever with respect thereto, and that GRANTOR has full authority to make this conveyance and wlll W3.tnlJ1t and defend the sale of said chattels and utility facilities hereby made unto GRANTEE against the lawful chlims and demands of all person whomsQf;ver. GRANTOR hereby further warrants that Mould the abo\'1iJ described utility facilities fail or otherwise become defe..'live during a period of One year from the date ofaecepta.n:::e of same by GR.ANTEE, due to defec.tive materials Ot workmanship. GRANTOR shall upon each ocoasion Oe responsible in all respects for such failure or defect and shall correct same at GJto\NTOR's sole cost andwitl10ut ~:<,pel1se to GRANTEE uPC'l1 reasonable l10tke by GRANTEE. GRANTOR Sh~lll be solely liable and shall save GRANTEE harmless from any direct or cotlsequentia! damage attr.ibutable to such failure Or defect. Gft~NTOR hereby also assigns all its right, title, a..TJd interest in and to manufacturer's or supplier's wal'rantie!> wit., respect to the described facilities. P3ge I 00 BlLLOF SALE OF UTILITY FAClUlms @ U~/UQ~L~r~U ~O.U( (.r F t r Q..J.OJ.... IYI.o'u' t:.l'il_l.!.I.~C.I:..r:::.LI""'~":':~ r'f')\:1t:. t),j! Ij.:j IN \\-1TNESS WHEREOF. l1le GRANTOR has herein set its hand a.nd SMI this ___ day of _.20_" Signed, sealed. and delivere.d in the presence of: Cnml'llny Name; Witness: sign_ pl'inte.d nall1e:__ Witness; sign__ printed name;~ By:_ Printed name: tr.itk. if corp.) -- (corpor~te acknowledgment) STA TE OF FLORIDA COUNTY OF INDIAN RiVER The foregoing instrument Wag swom ~-_"_' 20_,_. by said corporation. S/he is personally identification, to and subscribed before me this ____ day of - -' as __ ~ On bens,lf of known to me or did producf ____~_ as My C.(lmmission Expires; Notary Public printed lla1l10;_ C(lmmi.~~loll P_ [ir,divldwd 3C)knowlcdgm~nt) STATE OF FLORJDA COUNTY OF INDIAN RfVER The foregoing instrument was swom to and subscribed before me this __ day of 20__, by who 1$ personally known to me or did produCE: as identification. ---- My Commission Expires, Notary .Public ~-- primed "~11'.e: ~__,_ C'ommi.{~10n p._____...___ Attachment: EXHIBIT @ P8~ 2 00. alLL QF ~,"\J.,l~ OF UTILITY Ft~CliJTIFS It' \\ i /I (:- ~hj: e TT It; Sebastian Airport Admin. Building Bill of Sale Cost Estimate 6 each $ 70.00 $ 420.00 532 LF $ 10.55 $ 5,612.60 2 each $ 875.00 $ 1,750.00 2 each $ 320.00 $ 640.00 2 each $ 605.00 $ 1,210.00 2 each $ 1,550.00 $ 3,100.00 1 each $ 90.00 $ 90.00 1 each $ 225.00 $ 225.00 1 each $ 90.00 $ 90.00 1 each $ 890.00 $ 890.00 10 LF $ 6.50 $ 65.00 1 each $ 62.00 $ 62.00 1 each $ 89.00 $ 89.00 12 each $ 70.00 $ 840.00 1 each $ 225.00 $ 225.00 1 each $ 950.00 $ 950.00 4810 LF $ 7.50 $ 36,075.00 WATERLINE TOTAL $ 52,333.60 II. SEWER 1.4" ta in sleeve & valve 1 each $ 1,550.00 $ 1,550.00 2. 4" sewer PVC 2320 LF $ 5.50 $ 12,760.00 3. 4" ate valve 1 each $ 650.00 $ 650.00 4. 4" 90 de ree bend 4 each $ 125.00 $ 500.00 5. 4" bell restraints 4 each $ 160.00 $ 640.00 6. Pressure testslta e for line 1 LS $ 1,950.00 $ 1,950.00 7. Connect to existin forcemain 1 LS $ 500.00 $ 500.00 SEWER TOTAL $ 18,550.00 BILL OF SALE SUBTOTAL $ 70,883.60 25% MAINTENANCE BOND $ 17,720.90 Engineer's Project #: 03-429 @ Page 1 @ HOME. OJ. PELICAN ISlAND City of Sebastian, Florida Subject: Resolution No. R-06-08 Vacation of Easement - Hindelang Lot 7, Block 416, Sebastian Highlands Unit 9 Agenda No. ~ Department Origin: Growth Management Purchasing/Contracting: Fi.nance Directo~ CIty Attorney:-n. 0._ _ _ City Clerk: ~ Date Submitted: 5/17/06 For Agenda of: 5/24/06 Exhibits: 1) R-06-08 2) Site Map 3) Staff Report 4) Application 5) Utility Letters EXPENDITURE REQUIRED: None AMOUNT BUDGETED: None APPROPRIATION REQUIRED: None SUMMARY This is a request for a vacation of the side public utility and drainage easement located on the northern six (6) feet of Lot 7, Block 416, Sebastian Highlands Unit 9,843 Schumann Drive, less the eastern most ten (10) feet thereof. The applicant has a buyer who is trying to obtain title insurance to purchase the house that has an encroachment into the side easement. This request does not abandon any part of the rear 10' drainage easement. RECOMMENDED ACTION Make a motion to adopt Resolution No. R-06-08. @ @ RESOLUTION NO. R-06-08 A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, VACATING A CERTAIN EASEMENT OVER LOT 7, BLOCK 416, SEBASTIAN HIGHLANDS UNIT 9; PROVIDING FOR CONFLICTS HEREWITH; PROVIDING FOR RECORDING; PROVIDING FOR EFFECTIVE DATE. WHEREAS, the owner of the land at 843 Schumann Drive, Sebastian, Florida has filed a request for abandonment of the public utility and drainage easement along the north side lot line of the site; and WHEREAS, the providers of telephone, electric, cable, water, and drainage utilities have all consented to abandonment thereof; NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF SEBASTIAN, as follows: Section 1. VACATION OF EASEMENT. The City Council of the City of Sebastian does hereby vacate, abolish, abandon and discontinue all of that portion of land previously dedicated for a public utility and drainage easement described as follows: The northern six (6) feet of Lot 7, less the eastern most ten (10) feet thereof, all being in Block 416, Sebastian Highlands Unit 9, as recorded in Plat Book 6, Page 36 ofthe Public Records ofIndian River County, Florida, all located within the City of Sebastian, Indian River County, Florida. @ Section 2. CONFLICT. All resolutions or parts of resolutions in conflict herewith are hereby repealed. Section 3. RECORDING. This resolution shall be recorded ill the public records of Indian River County, Florida. Section 4. EFFECTIVE DATE. This resolution shall take effect immediately upon its adoption. The foregoing Resolution was moved for adoption by Councilmember The motion was seconded by Councilmember and, upon being put into a vote, the vote was as follows: Mayor Nathan McCollum Vice Mayor Brian Burkeen Councilmember Andrea Coy Councilmember Sal Neglia Councilmember Al Paternoster The Mayor thereupon declared this Resolution duly passed and adopted this day of , 2006. CITY OF SEBASTIAN, FLORIDA ATTEST: By: Nathan McCollum, Mayor Sally A. Maio, MMC City Clerk Approved as to form and legality for reliance by the City of Sebastian only: Rich Stringer, City Attorney (jj) , '..;'>.:." 1/~6~d R=360.00' &=13.51' 45" 0, L=87.10' C8=S13"42'49"W R=260.00' lF13.51' 45" o L=62.91' CB=S13'42' 49"W ~~ :.,~ ~ IL.:;" '-{. ;[ ~ :<= iJ ~ ~~!E . i~i -~ :Sf'.) ~ Q; 'It' (j is . ~ o l' - 30' GRAPHIC SCAlE 15 30 -j I I LOT i) BLOCK 416 -------- I fND 1/%""1llON Reo , NO NWIlER I R-:580.0lt boS'4.4'42" L-42.38' I cs-sll3'24"36"W I ~PC fEHCE IS 4..9" CIFF' . fNl) 1/"1" IRON ROD , NO NUIiI8ER I FENCE IS 3.8"a '" U'W , I I LOT 39 : BLOCK 416 I LOTS BLOCK 416" I "', Iii 2: I I SW cmNER. LOT 8, BLOaC 416 1 FND t/"Z" - ROD (!)NONUIIIlER RLS:It: 08-04-111a ClIENT#: TCllll155 AElD DATE: 4115106 DRAFTER: RTH APPRO\IED: MAC SCALE: l' - 30' 843 SCHUMANN DRIVE SEBASTIAN, FLORIDA 32958 . BCARlHGS SHOWN HEREON ARE BASED UPON THE SOtmiERLY lINE OF LOT 7 LIST OF POSSlSl.e ENCROACHMENTS: CARPORT IN Tl-lE NORTH EASEMENT & ?A TlO IS "8' OFF SURVEYING .AND COORD :reDSY: MAPPING "SERVICES. RESIDENTIAL 1Ne. 2908SU~~1~~~' ~~~~"~"~. ~lIt ~~~~!~ f~~~ CASSELBERRY. FLORIDA i1Z124"IH AYI!NW SoW. .32730 NORMM. 0IClNi0MA73Q6S m..: (40. 7")8~ 1200 "AX: {4OI)Jo1-3QOl -(-,.....-~ \IftIIW"'" a&ftIU I'!f'YWI LEGAl. DESCRIPTION: (AS FURNlSl-lEO) '. LOT 7. BLOCK 416, SEBAstIAN HIGHlANDS,. ACCORDING TO 1HE 1'l.AT lHEREOF. , AS RECORDED IN PlAT BOOK 6. PAGE 36; OF THE PUBUc RECORDS OF INDIAN RIVER COUNTY. FlORIOA BEING S 83'13'03" E PERPLAT. -.., ({~~i~e~~~" 6S:80 ~Z-to-goo( @ Qlfll S".8A$TlAU .... JiO.ME.'.or.7l'ELlCAN" ISIANJ) ABANDONMENT OF EASEMENT Staff Report 1. Project Name: John Hindelang Residence 2. Requested Action: Abandoriment of the side public utility and. drainage easement located on the northern six (6) feet of Lot 7, Block 416, Sebastian Highlands Unit 9, less the eastern most ten (10) feet thereof. 3. Project Location: a. Address: 843 Schumann Drive b. Legal: Lot 7, Block 416, Sebastian Highlands Unit 9 4. Project Owner: a. Name: John Hindelang b. Address: 6110 Cupboard Drive Knoxville, Tennessee 37918 5. Project Agent: a. Name: Ronnie Pruess b. Address: ReMax Realty 6. Project Description: a. Narrative of proposed action: Application has been made for abandonment of the side public utility and drainage easement platted on the northern six (6) feet of Lot 7, Block 416, Sebastian Highlands Unit 9, less the eastern most ten (10) feet thereof. The applicant has a buyer who is trying to obtain title insurance to purchase the house that has an encroachment into the side easement. b. Zoning: RS-I0 c. Future Land Use: LDR d. Existing Land Use: Single-family residence 7. Utilities Comments: a. Florida Power & Light: approved b. Bellsouth: approved c. Comcast Cable: approved d. Indian River County Utilities: approved e. City Engineer (drainage): approved 8. Growth Management Department Comments: The residence was built in the late 1970's, before adoption of land development codes and zoning district requirements, establishing setbacks and accessory structure regulations. A carport was built encroaching . into the easement and current side yard setbacks of 10 feet. After a fire destroyed the carport in 1991, it was allowed to be re-built as a screened patio in the same location. The current owner, Mr. Hindelang, has a potential buyer who cannot get title insurance until the easement is abandoned. All utilities have been contacted and have given consent to the proposed abandonment. The use of the easement has not been needed in the past 30 years. 9. Staff Recommendation: Approve Resolution R-06-08. ~ Prepared by S-llltJ {DC, Date I , @ APR-Z4-2ee6 el~46 PM CONNI~OQUIS~ 772 ~B9 ~3.o:::' . ....~.I-.. \.0 -.'''-''.'.. . I-a ~~ - S'SIB G City of Sebastian Development Order Application Per.'rllt AppllCilltlan Nil. '191? -........... Ac:dre:ss: Phone Humb,el": ( FAX Number. ( e-Mail: ryp. 0' permit Of a(:t!on reque$ed: ~AT e. "l)fV-\\ ,vA.;) e e ASi? AeAJr ?u!/1ou COMPl.!T! ONI.. y 'niOS!! SI!C:i1O"'S\NHICH"t.~5 NECeUlAo'lY ;:op. ,t4S pS?MriOFl .l.CilON THAT YOU A~S iIlEQUUTlJtlC. CCPlE3 OF Au..IU..:lS. :SURVeYS, OIUWIN~, ETC. !MAI.l. el! ATT'ACHeo ~NO a 1 n: 3'( 11 ft COPIES O~ A.~V A TT':'Cr4ME1'ITS SH"i.l.IE INCLUDEC. A'l"l"ACJ.I TIlE ;\;lflROPRIA Ta S.lIP~l.9J~AL INFa~MAj']ON I'OI't~. f A. ~raJect's NilmG [11apptlc:able): " a. Site Information Mm~= 84~ S~~U~A~P ~ Lot: BIode:..Jf / fe, Unit: AS '11,A,J I lncslanRNerCountyPIta!I;It. ..3/. 39./8,{)o(')()/.1l~..ooo lonl 1a$sJ1\<:atIo. C rlltuta Land Use: ,--;.r/f( . , Proposed Use: ~~-e. C. OU'irfptfon ot propo..d actMt'f and p~r;:osa o1tne requa5:tltd patmtt or a~?~ ~at'rach 8xtra $h..ts it r.o~aRlY):t-dbliv ~Mt;IV~ y/; ~~ - ~o7i~r5- ~ ai,.6~ +Cfok~1 ~7 -~~. DATEI\EC8VED:~~~ FESPAIDJf1~ RECEIVED~ ~ CD-200., A tsIOtMd: CSl27iPi' o.v.Jcpm'lnt .4p"Ji~tion ~fi. "',m_; Do. Q \0- -'- . - - r. u.. ~- I ~ ~ : I I I ~ J APR-24-2ee6 01:46 PM COHHIEOQUIST 772 :589' ~335 P.l;I"z ?llm1it APl=licatlon ,'110. II ~ O. Pr:liect ?er.;;onnel: .., Agent: I Name: Add~.$4 Phone NLllTtber: ( ) - FAX Ntlmber. ( ) - E.Mail: ~ Attomey: Nlme: Adcl~$$ . I Phone Number. ( ) FAX Number: ( ) - . - e...'IIIail; Enoineer. Name: Ad(!rt!S Ph.one Number. ( ) . r:N< Number: ( ) - e.Mail: - Su~vor: ,:NlITl.: ,Addr8ss . Ptlono Number: ( ) . FAX Number: ( ) - ./ ,';e-M~II: 'I. ~ .tJ ;~J~ I A-V ~ . UlNG fIlMT l1lJL'f 5WQRN, OIiPOS~ ANO SAY n'A 1: .i J AM nil OWNE;:: _ , N.t THl.l.EGAI. REP~H5ltN'i"'l"Mi OF "... OWNe~ 010 ~e PROP!1{'N O~$QU8lro WHICH ~ Tt1~ SUSJeCT WITTER OF '!;lIS APPfJeATlON. "HCTliAl' ,1,1,1. THE lHFORw.nOfj. .IMPS.. ,CATA A/.IoIOfl s~H~i f'RtMCeo IN n1LS "';'I"U<;ATlQN "It! 'fc.~ AN ;RUI TQ 1118 1!31' OF MY 1<NOWU!DGI! AND swap. . .I // t 7-' )/ /...} /./ - ~, .- ,,'- _ - .' ",""" "t.r.,2"" /o~ ( ,/TW! . C:::;:y'" . . OATIl . (~"H TO ANC sUSSCR'EJiO Se1oRl:: IoIE!lV :); h 0 ~ 0C.\ -( \ t: (\ (1 Wrj,O 1$ PllRSOMU Y ~~ ;rQ Pole Olt PRC~EO Af,oem_no_, n..4!;L -?,,'OI' I~ ..~ ,c:..:"'~ . No't".l.RV's SIGNA T\SRIi _ J,' \ .\.,;~ PRII'4'TtO NAAC OP NCl'l""RY \~:~u.~ k. ' Cc~st.qtt NO;/~~RAilON ___ -..;- 4~d~f s~~~"": ~~\~~:i~'?':~:,.~. k~,CD-U1C11},., u ";~'_ ';"~ I Pot . t of 3 S~ppj9v*i:. ~r~ --::;;,... -: J R,ves/on: \~ ~~,..~I~~X:;~~;~, }~,:} ~,,",. ...,:" " ~ W \~f'.; ;~;.S".,.,.,.,., 0> @ APR-24-20a6 01:47 PM CONNIEO~UIST 772 ~a9 ~33'5 f""~ t'.IO~ ;:lltl'Tlit Application No. .. T~~ fono'\"tin~ i:s requjn~d fot" an comprehensive plan amendmellts, zoning ..mCHtdmcnt (including re~Q.nJ.ng)~ site pr.al15, conditlan31113e permit:s, spe~hillA.s1t perrni~) "~ri:iinc:.esl exceptions. and ilpp~ls. I/We. j{ 'jl'leowNe:.~(S> _ T1H! 1,.=:C>A1. .~~R~e;N1'..lonll~ OF rrlE OWNER CF r:.;! i"~CF!I'tTY Cr;sCRtiEO WHICh IS :..! SU1JJECi OF nu.s AP9UCA T:ON, ,,"e~E::.IY ~lJT'riCRm S.~CH ..\,~O ~E~Y MEI,lIiE.'! OF rrla C~ <!C5UAI~ \- 6IJMCJCOI.IMISSION OF Trle Crrr OF SS3.4,sl1-'N (THE '80~RDwrCOi\ol/.lJ,"JON") .0 ,:l!iYiIC~ll.Y ~ . l.:PON nt! ,)HOP!Rn A.t~C VI!'N Thl!: PROp!Urrv IN CONNECTION Wl'ili M"f/OUR PENDING A;o!'LIC....TlON. . IflNe HE~E3V W,s,IVI; ANY os"/;cnON OR O~S! INie MAY H,\VE, CUe: ,0 i:~f QI.1AS1-JUCIC:A!,. NAT"JRr; ot n-ti! MOC!l!!JINGS. RESUI.TlNG ~~aM "'.W 80AAO/Cc,!oChUS.:ION Mf.....S::R e.'rT!!.~IMO O~,"!EWING TIi! PR-::JP!."lTY. INClUOINC "NY ~ OR ASS~:~nON rrfAT MY/OIJR PF!GCEOUR;~. OR SVBST,\.l./'iIVi CUe; ;:RCCESS ~:GHTS LlNOS! 'i.-!. FLORIO" CON4'li1Vnol'4 OR TI1c UtliT'EC STAT!S CONS'l1TlJnON wEJ'(~ "'Ic::l~~ ay SUCI1 anOS..'m..G OR vIEWING. Ar~O CQNSeNi IS aEIHC SIC/IIEO BY ~EllJ$ \lOI"lJNT~RIt.Y A~O NOr JS 0\ .~SSUL 1" OF AH.Y COE.'lCION APPUSO, OR tl~, AN'!' ~PL.OY~!!. ~ . CCN11t..loCiO~ OR OF:=ICIAl. OF THE C/i"Y OF SE3ASTlAN. / t' .' t. jj. . "'~ ....;;~ -4.IIA~ O",n . Re c::i) $wO'~ 10 and subsaibec:t before me ~y ~h~ ~("'J<. \ C.vr..~ .... · ,.""".If, knewn .. me Q' ff~Ced as identlflca!lon. 1t\15~ da~ of ifJ) . ~~ "->' SIgn..." U ~ ~ Printed Name or Nata,..! . ~ ". k Commission NoJcxpir8tlQtl Seal: . .~: . .. . ~. ~ '., . .", ~ '. . ,;.;,.;-' ,_:~';".;:~'i ~;'''':. ~ :) .. , f'J""..., ~ 0 ~'.~. 0 ~ ~ .:;.j .........." c.,...._ \!~~~~~~~::~:; " i o.vlllCl/lNllenr Appl1c.rio... Fire N.m.: Co~ May. 17. 2006 9 : 57 AM No. 0545 P. 2 . F=PL Florld8 Pow.r 8& Light Company, P.O. Box 14000. Juno Be8ch. FL 33408-0420 VIA FACSIMILE TO 172.388.8248 May 17,2006 Ms. Dorie Bosworth City of Sebastian Growth Management Department 1225 Main Street Sebastian, Florida 32958 RE: Letter orNo Objection for abandonment of easement at 843 Schumann Drive, Sebasti~l1l, Florida, Lot 7, Block 416, Sebastian Highlands Unit 9, According to the Plat thereof Recorded in Plat Book 6, Page 38, Public Records Oflndian River County Dear Ms. Bosworth: We have received and reviewed the request from the Growth Management Department to abandon/vacate the re1~enced public utility and drainage easement located on the northern six (6) feet of Lot 7, Block 416, Sebastian Highlands Unit 9, less the eastern ten (10) feet thereof. Florida Power & Ligh~ Company has no objection to the proposed abandonment/vacation of this site located in tile City of Sebastian as shown on the attached sketch from Surveying and Mapping Services, Inc. If you need any additional information, please let me know. Sincerely, FLORIDA POWER &; LIGHT COMPANY . !i4-'<.o D 7~ A \. ~eph O'Hagan Corporate Real Estate Representative Copy: Delbert Lynn Attachment In FPL Group company @ 05/09/2006 15:42 ENGH~EERING ~ 17723888248 NO. 550 1t001 @'BELLSOUTH BallSmII T.lilcoImIulivrioDs.lnc. EDgiDeeriag Deparlnlent 3300 Okeechobee ROld Room 237 Fort Pierce, FL 34947 May 9,2006 Dorri Bosworth C~ of Sebastian Growth Management Department 1225 Main StIeet Sebastian, FL 32958 Reference: Release of Ease [(lent - The public utility and drainage easement located on the northern six (6) feet of Lot 7, Block 416, Sebastian Highlands Unit 9, less the eastern most ten (10) feet thereof. The addtess of this plopcrty is 843 Sr:hmnatln Drive, Sebastian, Florida Dear Doni: Please be advised that BellSouth Telecoommnications, Inc. has no objection for the abandonment of the above referenced easeJlu;nt. BellSouth's fBcilities are in the right-of-way of Schumann Drive and the abandonment of this side lot easement will not impact &~llSouth' s facilities. Any questions regarding tht~ release oftbis easement may be referred to our Right-{)f- Way Consultant, TlID Cox, at 772-332-3205 or to bise-maU address 1102iiro@bellsouth.net. Sincerely, . ~~~~ Mark J. Abbaticchio Area Manager BellSouth TelecommllDica1ions, Inc. @ 04/27/06 THU 06:26 FAX 772 567 8449 COMCAST ~~/~o/~~~~ !!:qb if~~~~~~4~ C::W ':JF SESASTIAN 0007 Sl8AST~ ~~ HOMt Of 'WCAN ISLAND 122.5 MAIN STREET . SI!BASnAN, FLORIOA 329.58 T'ElEPHON~ (772) 519.$518 . fAX cn2) J88.8248 gOUEST FO_ABANDONMENT OJ' EASE~~m: April 26, 2006 Descrf--JJtin or EaseJDeDt to be abandoned: The public utility and drainage easement located on the notthml six (6) foet of Lot 7. BIC)ck 416, Sebutiaa HigbJands Unit 9. less the eastern most bnI (10) feet thereof. Locatto. of ~8ement: 843 SQhum&l1l1 Drl~ Sehastian, Florida UTILITY: C....I Bftw~wCoCJlde Sbaw, Come8st Cable -c- .." APP~ /" DEN1ED~ DATE: ~BY:~~-:' COMMENTS: +Io"'-!.b ~....r ~ ~&-TE' I~"'c:l'!t. c~~r~...5C~c:iC FAX NO: 77&.963S 1/~7/c?- t ~ R'j~~ Mo~i: 861NI- Sc>J...O - C"/1'LE" co ~tJ"r ~c.tE :J:1J~c.E' '4.I/~ ~0Q,v---1!lew.J1 ~ ~~~T: I (~ 6WLT 8~ utNO__~. Q}IOIE ~ PI..It:U;" ... ~~~5"- es71liluSrlrvt- .5in'8.Jt~ ~u..l~Sa.)'lll ') R\lCuru to: Doni Bo8WOrtll, City of Sebas~ Gl"u""th Mansg_tnt Depart:ment Fa No. (712) 383-8248. 141 004/004 P~GE Ol/e2 @ Apr 28 06 01:24p ~4/2b/20e~ 11:42 @ Indian River Utilities 772 770 5143- ,.1 772398B:~4a CITY (F SEBASTIAH I-'Alx. l!J.lI tI , aJYCI SIBJ\S!!Q E~ JtOMI. Of PWC'.AN ISLAND l:l25 MAIN mEa . SEIASTJAH. A.OIIDA ~,sa . T1UPf1ONE (772) 519-5518 . FAX (712) 388-8241 p:ov-.,JJl'OR~NMItNT OF' W~J:~ ~ ofEu..st: 843 SdPnIDD DIM; SebastiaD, Florid. tJTILIl'Y: xm. N. 0...., LR.C. UtIIlda ~(:--~~ - ~ (sigDabft) COMMBNTS~ ~.e fd,..u. T, ~ LA:-re ~16'$. ~ ~A/J'PD-l!6 -i,v... L"'!'o. rto...sG" /3Gfufr- 5r>>...D ': -m-t..itt..~ . FAX NO: 'J'7O..5143 . ~-~~ r.uo,..-r 'rSS~ .:QJ,.v~ -/0 ~~IIl.-n-.~ ~aJr: -'1it!~~ ~-fZDaiZ' ~ J>~' Co 10(5 _~ ~ - r=l'i'S'- el1taJ.JslhuCi- ~ ~u.'~1!'fJl"'S. ') IttCDra to:: Ooni "',,0J$, CitJ of Sc'-utl.., Growdl M...&aDCJIt ~ :Fa: No. (72) 388-8248. 04/2812006 13: 26 15615891;209 CITY OF SEBASTIAN GrTV OF 'XSASTIAN .--' ....--.--... .----- (}~/26/2eJe5 11: 47 77238BB248 , j mtCl' SEBAST~ ~~~ HOMI OF PILlCAN I$1..AND 'i22.$ MAtN STter . SSAST1AN, FLOIIDA 32U. 'rElEPHON! (772) A'..sI11. fAX (772) 11&-'248 REQUEln:.rnll ABAMPONMENT ~1t EASEMENT Aptil26, 2006 ~ of E~t to be abudcM1ed.: Tbr: public utility and dninBge asem.,t 10eated on the northcmsix (<<i) feet oflAt 7. Block 416t Sebutian Higb.1omds Unit 9, less tM eut.mn molt ten (10) feet theteOf'. ~ ofEuement: 843 Schumann Drlv~ Sebutl~ Flotida tTT1UI'Y: >>a-ri4PJ.tbet, ~ ~ APPROVED: /f.I'I. ~~llNlJlI):_ ~BY:~~ PAX NO: 58904209 DATE.: lf~J8"(}b :J'D-v ~'i~':" COMMENTS:_,,~,..fit.ItML ~r ~ i...A-te- r.\~'s.~ cMtP~r., ~~ ~ 1~~'3......__. . fio..c.6e:. ~""!r ~""P ~ TITLe:- CZO _~.~~ ~_~.T ~,"'5". ~JI,I~ ~/D ~~~~ &l~ ~~r. ~UiE.~ &Ll~J: ec~ ~O. r:eJ. ~ ~ p~~ -1,~:r ~:_ . eo:. mel.4~""Cr- ~b"~ ~SQw..llt.5'Mew"ha:S Retun '01 Doni Bo.w-ortla, City of Sebastian, Growth Muilpment Depat'tlne:lat. FuNo. (:r'72) 3..8248. PAGE ell PAGE O'li~2 @) @ HOME Of PWCAN ISlAND CITY OF SEBASTIAN AGENDA TRANSMITTAL Subject: Agenda No. 0 (Q . , 0 2 for Submittal by: City Manager Department Origin: Poli e Dep-t. Finance Director': City Attorney: City Clerk: Date Submitted: May 16,2006 For Agenda of: .,s-Ql 'I-&~ Exhibits: Letter of certification from Police Chief EXPENDITURE REQUIRED: AMOUNT BUDGETED: $1,500.00 - (!) - APPROPRIATION REQUIRED: $1,500.00 SUMMARY The police department has added two additional members to the Special Response Team. The Special Response Team responds to high liability drug raids and seizures as well as certain warrant services. The SR T officers carry special equipment for these assignments such as a Benelli 12 gauge shotgun. The Benelli is a highly reliable, smooth action shotgun that has been developed for this type of police service. It is our intention to purchase the two shotguns with proceeds from drug forfeiture assets. Florida Statute 932.7055 (5) (b) requires the approval of the forfeiture funds by the local governing body. This is a request for your approval.' RECOMMENDED ACTION Approve the expenditure of Forfeiture Funds in the amount of$I,500 for two Benelli 12 gauge shotguns from B & H Gun Rack, Inc., Merritt Island, Florida. @ @ Sebastian Police Department 1201 Main Street Sebastian, Florida, 32958 m-589-5233 Fax 772-388 1872 e-mail spd@dtyofsebastian.org James Davis, Chief of Police May 16, 2006 Nathan McCollum, Mayor Brian Burkeen, Vice Mayor Andrea Coy, Councilwoman Sal Neglia, Councilman AI Paternoster, Councilman AI Minner, City Manager City of Sebastian 1225 Main Street Sebastian, F132958 Reference: Expenditure from Forfeiture Account FS 9327055 (5) (b) This letter is to certify the requested expenditure of $1,500.00 for the purchase of two Benelli 12 gauge shotguns is an approved use of Forfeiture Funds. The shotguns will be issued to members of our Special Response Team. The SRT responds to high liability situations including drug raids and drug seizures. This purchase does not supplant our normal operating budget ~8~ ames A Davis Chief of Police @ @ HOME Of PWCAN ISlAND CITY OF SEBASTIAN AGENDA TRANSMITTAL Submittal by: City Manager Agenda No. nfp. 0,3l Department o~: _City Clerk ~ City Attorney: . ~ City Clerk: /]4^- v Subject: Unexpired Alternate Member Position on Planning and Zoning Commission Date Submitted: 5/9/06 For Agenda of: 5/24/06 Exhibits: City code, applications, board member list, ad EXPENDITURE REQUIRED: AMOUNT BUDGETED: APPROPRIATION REQUIRED: SUMMARY Due to the resignation of Mr. Kidde, there is a vacant alternate member position on the Planning and Zoning Commission scheduled to expire November 1 st, 2007. RECOMMENDED ACTION Interview unless waived, submit nominations for vacant alternate position scheduled to expire November 1, 2007. @ @ . Michael R. Kidde 834 Barker Street Sebastian, Florida 32958 (772) 589-1351 28 April 2006 Honorable Mayor and Distinguished Council Members, I regret to inform you that I will have to resign my position with the Temporary Environmental Committee effective following the 2 May 2006 meeting and my alternate position on the Planning & Zoning Commission following the 4 May 2006 meeting. My company has asked me to relocate to the Jacksonville office and we have decided that we need to have this happen in early May ofthis year. I would like to thank you for the opportunity to serve the community. I truly enjoyed being involved in these organizations and feeling as if! was contributing to the betterment ofthe City of Sebastian. Sincerely, AL Michael R. Kidde @ Sec. 54-1-2.4. Planning and zoning commission. (a) Established and designated local planning agency. Pursuant to and in accordance with the City Charter and section 163.3174, F.S., of the County and Municipal Planning and Land Development Regulation Act, the city council finds that planning of land use and continuing growth management evaluation within the City of Sebastian Is a public purpose benefiting the safety, economic and cultural welfare of the citizens of Sebastian. The city council further finds that this public purpose can best be achieved by establishing the Sebastian Planning and Zoning Commission, which is hereby established and designated as the local planning agency (LPA) for the city. The Sebastian Planning and Zoning Commission shall abide by the City Charter, as amended, and all applicable provisions of the Florida Statutes. The pla'nnjng and zoning commission shall have the authority and responsibility to review land use in the city and evaluate planning and regulatory techniques for resolving physical, economic, social, environmental and fiscal issues. The city council directs the planning aud zoning commission to carry out functions and powers herein identified. The planning and zoning commission shall use the power and authority conferred upon it by the land development code to further its slated public purpose. (b) Membership, tenns and removal. The Sebastian Planning and Zoning Commission shall consist of seven members and two altemates. The qualifications,. term and appointment of members shall be done in accordance with chapter 2, article VI, dMsion 1 of the Code of Ordinances, City of Sebastian. (1) Altemate members and their duties. The alternate members may attend all meetings of the planning and zoning commission but shall act only in the absence, disability or disqualification of a regular member t1iereof. When an altemate member acts, the minutes of the planning and zoning commission shall reflect the name of the absent. disabled or disqualified member in whose place and stead the altemate member is acting. Each alternate member shall fill in for a r~ular member who is absent, disabled, or disqualified on a rotating basis with the most senior alternate member tabe the first in the . initial rotation. If mote than one regular member is ab~ent, disabled or disqualified, then both alternate members shall act as membe~ of the planning and zoning commission. (2) Vacancies and reappoinbnent of commission members. Appointments to fill any vacancy, shall be for the remainder of tile unexpired term of office of the vacated planning and zoning commission seat being filled by the appointment (3) Removal of commission members and alternates. The removal of members shall be done in accordance with chapter 2, article VI, division 1 of the Code of Ordinances, City of Sebastian. (c) Compensation of planning and zoning commission members. All members shall serve without compensation but, as authorized. by the city council, may be reimbursed for actual expenses incurred in connection with their duties. (d) Functions and powers. The Sebastian Planning and Zoning Commission shall have the power and authority to carry out the duties and responsibilities conferred upon it by the land development code consistent with section 163.3174, F.S. and shall perform these duties in the best interests of the health, safety. and welfare of the citizens of Sebastian. The planning and zoning commission shall have the following functions, acting either as the focal planning agency (LPA) or as the city's pfanning and zoning commission: Sec. 2-170. Qualifications. The primary consideration in appointing board and committee members shall be. to provide the board or committee with the needed technical, professional, financial, business or administrative expertise. An applicanfs previous term as a member or an altemate member of the board or committee on which there is a vacancy may be given special consideration. Whenever a current or fonner member of a board or committee is being considered for appointment or reappoinbnent to a board, ~e city council shall consider the number and nature of the memoranda of conflict previously filed by such individual pursuant to ch. 112, F.S., relating to that individual's previous membership on the board or committee for which the appointment is being considered. All of the members of each board or committee shall be residents of the city. Additional qualifications may be ordained or be otherwise applicable for a particular board or committee. (Ord. No. 0-97-56, S 5, 9-25-97) @ HOME OF PELICAN ISLAND APPLICATION TO SERVE ON CITY BOARD/COMMITTEE (All City Board and Committee Members Must be Residents of the City of Sebastian) /)J 3;;/ 4i,e,f, stJ# ~ LoI3Sr6~ 76-.eIf;Jtl::' NAME: HOME PHONE: 772 589- 6999' HOME FAX: E-MAIL: .m/11Nri () /tx,ll t7e 1 BUSINESS: 13~Ll...sOVT}/- '7eu;;eo/h/Yll./n /CI17'ID;'S BUSINESS ADDRESS: /35/)" u5 1I1'-lIkA I .1 5e-. ~i/I?~ 772- BUSINESS PHONE: Sge 7hZ BUSINESS FAX: ARE YOU A RESIDENT OF THE CITY OF SEBASTIAN? E-MAIL: HOW LONG? ~ 0 -" YIZ/J., 5 DO YOU CURRENTLY HOLD ANY PUBLIC OFFICE? V6$ /J~ DO YOU PRESENTLY SERVE ON ANY OTHER CITY BOARD OR COMMITTEE? WHlCH BOARDS/COMMITTEES? ;U PLEASE CHECK THE BOARDS FOR WHICH YOU ARE INTERESTED IN SERVING IN ORDER OF PREFERENCE WITH FIRST CHOICE BEING #1: I CHARTER REVIEW COMMITTEE (serves only 6 months eveI)' 7 years - meets next in 2006) CITIZENS BUDGET REVIEW ADVISORY BOARD (temporal)' - meets during summer) CODE ENFORCEMENT BOARD (permanent board - meets once a month)" COMMUNITY REDEVELOPMENT ADVISORY COMMITTEE (permanent board-meets as needed)",., CONSTRUCTION BOARD (permanent board - meets once a month)" ;:C".::; HANDICAPPED SELF-EVALUATION COMMITTEE (permanent board - meets quarterly) <Co. PLANNING AND ZONING COMMISSION (permanent board - meets twice a month)" ;J POLICE RETIREMENT BOARD OF TRUSTEES (permanent statutory board- meets quarterly)" :55 PARKS & RECREATION ADVISORY COMMITTEE (permanent board - meets once a month) TREE & LANDSCAPE ADVISORY BOARD (permanent board - meets once a month) OTHER TEMPORARY COMMITTEE (if applicable) (WRITE IN COMMITTEE NAME) * Filing of financial disclosure is required following appointment lJ :3 if-.> CO rrv -,:: -~.,.... ~-'-'" ...:.._- ..,.,.-'" ~ o APPLICABLE EDUCATION AND/OR EXPERIENCE: (a brief resume is required) ()/lI'!e/.) 51~s MAil#€ awP$ e/?"y ('o//cJc gbLG50c.rfl / ete {'0/lJ'J101]691i'~ lis 5e<'J.Jl.ny ;:'oee Gs i!Weon/e ~ 7&IIAh'<! /,9,u AJAF~ 1.1'1'1 i-y (!DI11!'-,iee . 5eBASTIt!JAJ . pL EAJG.It1eGle /AJ(7 , HOW WOULD YOUR EXPERIENCE BENEFIT THE BOARD YOU'RE APPLYING FOR? tU/~ .4 i)e(("-~t:: 11./ eAXr I/I.)~e~ I'J4 /loOP -/4e- e-X/l(;leleN(c ()~ ~$'16.v)A.4 /l/V/) ,d1l1L/) ~ rd.4 -GIR (.Ie IV I<f:" ~/(. ('omIJ1MJcdd/% :5 f".Ie 11 / /'J if Of;€" cos-t'lJlI1ctZ 7"0 A to#(xe" /l/.f;v/Vt!JV G'71/Hf..)I?liy, .:T ~~'S5 rr;",iJl1cJY fI ~ te~~ LIST ANY ADDITIONAL QUALIFICATIONS TO SERVE ON BOARD OR COMMITTEE: r /&v€ S;eIM.j,-r/~ lie tAAy II /s #,N.J' .8eUwE: f - ('AN )Ie L,P ~FS~ue /I.lvtJ /3e-lTe:i:e. yle Cl;mQJI.,.J,?/j- //') :Me t!.()m/~"j t/el!~s, HAVE YOU EVER BEEN CONVICTED OF ANY FELONY IN THIS OR ANY STATE? ;0 HAVE YOU EVEN BEEN CONVICTED OF ANY MISDEMEANOR INVOLVING MORAL TURPITUDE IN THIS OR ANY STATE?/!{ WOULD YOU CONSIDER SERVING ON A BOARD OTHER THAN THE ONE(S) SELECTED ABOVE? yes I hereby certify that I am qualified to hold the position for which this application is made. Further, I hereby authorize the City of Sebastian to investigate the truthfulness of all information which I have provided in this application. I understand that any misrepresentation or omission of infonnation requested in this application is cause for disqualification. I have been provided with, read and understand City of Sebastian Code of Ordinances Sections 2-166 through 2-173 (attached). Infonnation relative to a specific board or COI1}rfi}ttee is available if requ';c'd. .- {..a,-, /;:/ J~_-::-s> ?~P'Plicant Signature Subscribed and sworn to before me t~iS 2 net day of March ,2tJO~. by JaMeJ' Q1Drrt~{)f) who is personally known to me, or has produced ~I 7\v. 'I · - ~, I V'fI".< ~f un~e. as identification. Please return to Clerk's Office, . \\\\\\\\lIll'~11111. ,,~~,,\ ~\\e\\e Wil/b>:.'1II~ ~. ~fl.J ........~" ~ ~ ..~\y.\SSION ~~.. ~ '- .0"" 2 '1;<). ~ ? ........\3 ~~?JSV 8,.-?17_~... ~ :: :~~ ~~~: -. *: ..... :*= . . - .z.o~. #00172594 ! iISi /\ . . ffi ;:: ~;...~8ondeFa,!"d~..~~ - ^ .. irHI1P"'";-. <'....:* "'Ue. .......:c. ()' ~ ~.{JfC, 5T";''- ",..... , " II'I/,,! I \\\\,\\ 1225 Main Street, Sebastian, FL 32958 \wp-fonn\applicat.wpd rev. 1/2004 @ May 12 06 09:200 Christine Francis 772.567.7760 p.2 HOME OF PEUCA.N ISLAND APPLICATION TO SERVE ON CITY BOARD/COMMITTEE 1.611 Ci1Y-Bcard_and Committee Menll;?ers Must l;le Residents_of tfJe City of SeQ.<a.~tjanl NAME: A ",OlL(....,.J HOME . ~DDRESS: c. 6 w t.. r "'t.- 1 ~ ~ 13 a. f..it K N~ rt. a... Ti,uuq..c:..l. $~~A~nrrN I rc.- 7>"'1... c:; ~B HOME'IHONE: -S""1O J -10"5 D HOME FAX: S""e 1- 10"'30 E-MAIL: lJe~ e.~u. PttONt:. (Q~~ - 2.~"l....\ &'&6-(.filN PltCf'Lerll:S BUSINESS: CCN"',fZ..uLr'ON ~. Pa...oPtc..a.r"1 M~N~ BUSINE SS ADDRESS: 3"30 CO fJ.\JII-\-/lD N (3(....vC> \I &9'l Lf+ rL '3 '- , ~ 0 BUSINE,S PHONE:5G,1-0~B~ BUSINESS FAX: S"c.1-11(oQ E-MAIL: ARE YO J A RESIDENT OF THE CITY OF SEBASTIAN? ~~~ HOW LONG? <.0 '1125 DO YOU CURRENTLY HOLD ANY PUBLIC OFFICE? No I DO YOU P RESENTL Y SERVE ON MY OTHER CITY BOARD OR COM MITTEE? . WHICH f.OARDS/COMMITTEES? No PLEASE CHECK THE BOARDS FOR WHICH YOU ARE INTERESTED IN SERVING IN ORDER I)F PREFERENCE WITH FIRST CHOICE BEING #1: C -tARTER REVIEW COMMITTEE (serves only 6 months evelJl7 years - meets next in 2006) ( ITIZENS BUDGET REVIEW ADVISORY BOARD (temporary - meefs during summer) '1 C JDE ENFORCEMENT BOARD (pennanent board - meets once a month)" "2.... C JNSTRUCTION BOARD (permanent board - meets once a month). H \NDICAPPED SELF-EVALUATION COMMITTEE (permanent board - meets quarterly) ~ P .ANNING AND ZONING COMMISSION (permanent board - meets twice a month)' P JLlCE RETIREMENT BOARD OF TRUSTEES (permanent statutory board- meets quarterly)' P \RKS & RECREATION ADVISORY COMMITTEE (permanent board - meets once 8 month) T :MPORARY ENVIRONMENTAL ADVISORY COMMITTEE T ~EE & LANDSCAPE ADVISORY BOARD (permanent board - meets once a month) o rHER TEMPORARY COMMITTEE (if applicable) (WRiTE IN COMMllTEE NAME) *Filing affine lCial disdosure is reqliired following appointment @ lVIay lL UIj U~:Lba @ <.;hnstlne t-rancls {{L.bO{.f foU p.3 I APPU( ABLE EDUCATION AND/OR EXPERIENCE: (a brief resume is required) ;;f. St..~ ArrAc.~o R.E..s~M.f.... HOW \A aULD YOUR EXPERIENCE BENEFIT THE BOARD YOU'RE APPLYING FOR? LIST Al JY ADDITIONAL QUALlFICATrONS TO SERVE ON BOARD OR COMMITTEE: HAVE Y)U EVER BEEN CONVICTED OF ANY FELONY IN THIS OR ANY STATE? No HAVE y,)U EVEN BEEN CONVICTED OF ANY MISDEMEANOR rNVOLVJNG MORAL TURPITI JOE IN THIS OR ANY STATE? tuo I hereby cert fy that I am qualified to hold the positioo for which this applicatIon Is made. Further. I hereby authorize the City of S, .!)astian to investigate the truthfulness of all information which I have provided in ihis application. I understand t 1St any misrepresentation or omission of information requested in this application is cause for disqualificati( n. I have been I ,rovidad with, read and understand City of Sebasiian Code of Ordinances Sections 2-166 through 2-173 (altachee). I lformation relative to a specific board or committee i vailable if uested. Applica Signature Sl1sc."i~ed and ~rn to I before me th is /;; ib- day of tit1d{~ aJ 0W~ who is personally known 7T7f-:. ~ ., ide"O,.'o". !"..Jt" ~ State 0 Florida \~~ ~.. . c;2t;ot;, by has or produced NolIuy Public S1a1e of Florida CI1I811ne AIlII8 Francis My Comm~ DD45:1S11 Expi'es 0712412009 Pie Ise retum to Office of the City Clerk, 1225 Main Street, Sebastian, FL 32958 _ (772) 589-5330 \wp-form\appl cat.wpd rev. 1012005 May 12 06 09:200 Christine Francis 772.567.7760 pA Andrew Swetz Building Construction Management 732 Breakwater Terrace. Sebastian, FL 32958. Indian River Horne Phone (772) 581.1030. Cell (772) 633-2921. Fax (772) 581-1030 EDUCATI( IN Bachelor of Science-Building Construction Management, University of:-.l"orfu Florida, 1999. State of Florida Certified General Contractor, CGC1504405 WORK EX) 'ERIENCE Project Manager, Bridgetoll Properties 2/06-PreselZ' Develop and manage commercial new construction and tenant fit-outs. Manage existing tenant lease properties. Coordinate all aspects of projects including estimating, scheduling, writing and administering contracts with subcontractors, certify accounts payables, generate payment requests, manage jobsite superintendents and subcontractors. Project Manager, Tlte Hill Group 5/00-2/06 Manage commercial and custom residential new construction and remodeling projects. Coordinate all aspects ofprojects including estimating, scheduling, writing, and administering contracts with subcontractors, certify accounts payables, generate payment requests, manage jobsite superintendents and subcontractors. Construction Manager, Allan Spear Construction 2/99-5/00 Estimated, managed and coordinated all projects for the company. Specialized in concrete and masonry work. Managed several commercial and residential projects. Also, managed several custom built homes by the company. Estimator/Project Mallager, Atlalltie Builders 4/98-2/99 Produced material orders and cost estimates for over 200 homes in 15 subdivisions for custom homes. Created all work orders and purchase orders using Buildsoft for the homes. Was responsible for verifying subcontractor invoices for validity and correctness and assisting the purchasing agent on the price negotiations with the suppliers and subcontractors. Handled all standardized home bid packages and production issues regarding material delivery. Coordinated subcontractors on the bomes, and performed job costing and other duties on the building oftlIe hoines. Assistant Project Manager, Perry-McCall COllstrucUOII 12/97-4/98 Did constroction scheduling for commercial projects, tookjobsite meeting minutes, coordinated subcontractors and estimated costs on projects. Operations }r!anager, AllalZ Spear Constructfoll 4/94-12197 Provided estimates for residential concrete and masonry work, gathered and distributed materials for jobsites. evaluated and provided payroll for employees, oversaw most daily operations of the company. REFERENCI ~ Available Upon Request. @ @ HOME OF PELICAN ISlAND APPLICATION TO SERVE ON CITY BOARD/COMMITTEE (All City Board and Committee Members Must be Residents of the City of Sebastian) .51vce1 NAME: {3 v-c; HOME ADDRESS: L( tt HOME PHONE: 77). -f6'''' - c.' 06 HOME FAX: E-MAIL: Iov-c,( (il2 w~l (os, c.c~ BUSINESS: C6(dwe t( Be.... kev G;( Sc.~' i-J BUSINESS ADDRESS: 11. 0'1 05 BUSINESS PHONE: 172 - Sff<t-7 77'BUSINESS FAX: ARE YOU A RESIDENT OF THE CITY OF SEBASTIAN? Yl"'S E-MAIL: HOW LONG? J, 2. Yl!'c:;vs DO YOU CURRENTLY HOLD ANY PUBLIC OFFICE? Va DO YOU PRESENTLY SERVE ON ANY OTHER CITY BOARD OR COMMITTEE? WH~CH BOARDS/COMMITTEES? o PLEASE CHECK THE BOARDS FOR WHICH YOU ARE INTERESTED IN SERVING IN ORDER OF PREFERENCE WITH FIRST CHOICE BEING #1: J-. CHARTER REVIEW COMMITTEE (serves only 6 months every 7 years - meets next in 2006) CITIZENS BUDGET REVIEW ADVISORY BOARD (temporary - meets during summer) CODE ENFORCEMENT BOARD (pennanent board - meets once a month)* COMMUNITY REDEVELOPMENT ADVISORY COMMITTEE (pennanent board-meets as needed) CONSTRUCTION BOARD (pennanent board - meets once a month)* ~~ HANDICAPPED SELF-EVALUATION COMMITTEE (pennanent board - meets quarterly) g:; PLANNING AND ZONING COMMISSION (pennanent board - meets twice a month)* 2 POLICE RETIREMENT BOARD OF TRUSTEES (pennanentstatutory board- meets quarterly)* ~ PARKS & RECREATION ADVISORY COMMITTEE (pennanent board - meets once a month) TREE & LANDSCAPE ADVISORY BOARD (pennane board - meets onc~onth) OTHER TEMPORARY COMMITTEE (if applicable) - - "- (WRI E I COMMITTEE NAME) 'x. *Filing of financial disclosure is required following appointment <.A> -0 ::3 C) ---1 --< 07J --n r:1 , C':i2I cn ,--1 r>1 -- _ co -c 1",-- "-'I - cnCJ -i en ~ " .:;'.c: @ APPLICABLE EDUCATION AND/OR EXPERIENCE: (a brief resume is required) 12 \{tf>G ... J WI c:, '-t ~ 1 {" "-("'Vii l_~d,,' "'c:~,f M Co ..-h 11 , c c> i+.""- Ci'>l '. ~'( de"", 10 Ph<("...-t, " ~I.'~"~ 0.... S lc<..o4IOi.1 ~c:..h"e I'"' ,... HOW WOULD YOUR EXPERIENCE BENEFIT THE BOARD YOU'RE APPLYING FOR? Re$~de",4 0"'\ ~t< ~'r $"-f".~ ~+ , Re~ I~or LIST ANY ADDITIONAL QUALIFICATIONS TO SERVE ON BOARD OR COMMITTEE: '~C:l o'./: '. ,,",,~...rl'I - i " 5::-- h C j. -t ~ 0..,\ 1-1-.1 '-' HAVE YOU EVER BEEN CONVICTED OF ANY FELONY IN THIS OR ANY STATE? ~O HAVE YOU EVEN BEEN CONVICTED OF ANY MISDEMEANOR INVOLVING MORAL TURPITUDE IN THIS OR ANY STATE? No WOULD YOU CONSIDER SERVING ON A BOARD OTHER THAN THE ONE(S) SELECTED ABOVE? ye::, I hereby certify that I am qualified to hold the position for which this application is made. Further, I hereby authorize the City of Sebastian to investigate the truthfulness of all information which I have provided in this application. I understand that any misrepresentation or omission of information requested in this application is cause for disqualification. I have been provided with, read and understand City of Sebastian Code of Ordinances Sections 2-166 through 2-173 (attached). Information relative to a specific board or committee is available if requested. '~d~ M~ Applicant Sig ture Subscribed and sworn to before me this day of , by who is personally known to me, or has produced as identification. Notary Public, State of Florida \wp-form\applicat.wpd rev. 1/2004 Please return to Clerk's Office, 1225 Main Street, Sebastian, FL 32958 @ PLANNING & ZONING COMMISSION 3- YEAR TERMS MEETS 1ST AND 3RD THURSDAY OF EACH MONTH - 7:00 P.M. MEMBER NAME APPOINTMENT HISTORY CURRENT TERMS AND ADDRESS STATUS COMPLETED [MOST RECENT HISTORY FIRST] Daniel Keough Reappointed 1/12/05 Term to 160 Day Drive expire Sebastian, FL 32958 Took Emil Svatik's Regular 111112007 589-0070 Member Position 3/24/2004 Took Taylor's Unexpired Altemate Member Position 8/13/03 Charles Cardinale Took Celli's regular member Term to 474 Thomas Street position on 4/26/06 expire Sebastian, FL 32958 4/1/2008 589-4892 Larry Paul Reappointed 5/11/05 Term to 1701 Sunset Lane expire Sebastian, Florida Took Blessing's Unexpired 5/1/2008 32958 Regular Member Position 388-0937 4/28/04 William Mahoney Reappointed Regular Member Term to 207 Delaware 1/26/05 expire Avenue Reappointed Regular Member 2/1/2008 Sebastian, FL 32958 2/13/2002 589-8524 Took Pliska Regular Member Position 1/12/2000 Took Shirley Kilkelly Alternate Member Position 11/18/98 William Simmons Took Mr. Smith's unexpired Term to 509 Drawdy Way regular member positions 2/22/06 expire Sebastian, FL 6/1/2009 32958 Reappointed alternate member 589-9826 position 1/12/05 Took Seeley's Unexpired I Altemate Member Positions 1/28/04 92 @ John Oakes Took Faille's unexpired regular Term to 593 Birch Court member position 10/12/05 expire Sebastian, FL 32958 6/1/2007 388-2957 Reappointed altemate member position 1/26/05 Took Keough's Unexpired Alternate Member Position 3/24/04 Andrew Allocco Reappointed regular member Term to 1485 Barber Street Sebastian, FL position 11/16/05 expire 11/1/2008 32958 Took Gene Rauth's Unexpired 388-3188 Regular Member Position 2/12/2003 Took Harold Faille's Unexpired Alternate Member Position 11/3/02 Term to expire 1112007 Hank Buchanan Took Oake's Unexpired Term to 1101 Landsdowne Altemate Member Position expire Drive Sebastian, FL 10/12/05 1/1/2008 32958 388-5397 Staff Liaison - Growth Management Director Board Secretary - Linda Lohsl @ 93 HOME OF PELICAN ISLAND May 2. 2006 PRESS RELEASE CITY OF SEBASTIAN PLANNING & ZONING COMMISSION THE CITY OF SEBASTIAN IS SEEKING APPLICANTS TO FILL ONE ALTERNATE POSITION ON THE COMMISSION WHO'S TERM WILL EXPIRE 11/2007. ALL APPLICANTS MUST BE CITY RESIDENTS. THIS BOARD MEETS ON THE FIRST AND THIRD THURSDAYS OF THE MONTH AT CITY HALL, 1225 MAIN STREET, SEBASTIAN. APPLICATIONS ARE AVAILABLE IN THE CITY CLERK'S OFFICE, CITY HALL. 1225 MAIN STREET, SEBASTIAN, BETWEEN THE HOURS OF 8:00 AM AND 4:30 PM AND WILL BE ACCEPTED UNTIL MAY 15, 2006. ### @ (iJ HOME. OF PE.UCAN .ISlAND Cit of Sebastian, Florida Agenda No. 0 to · 0 PJ(/) Subject: Resolution No. R-06-06 Adopting an Amended Fis al Year 2005-06 Budget. Department Origin: Finance Finance Director:......~_ ~ ~ ~ Date Submitted: May 17, 2006 For Agenda of: May 24, 2006 Exhibits: . Resolution No. R.06-06 . 2nd Quarter Budget Review Memorandum . Capital Project Status Reports as of March 31, 2006 . Schedule of Investments - State Board of Administration as of March 31, 2006 . Schedule of Investments. Custodial Account as of March 31, 2006 . Schedule ofInvestments - Certificate of Deposits as of March 31, 2006 . Schedule of Investments - Guaranteed Investment Contracts as of March 31, 2006 . 2nd Quarter Accomplishments and Fiscal Year-To-Date Operating Statement EXPENDITURE REQUIRED: N/A AMOUNT BUDGETED: N/A APPROPRIATION REQUIRED: N/A SUMMARY Pursuant to financial policy adopted in previous fiscal years, budget reviews and adjustments would be presented to the City Council on a quarterly basis. In addition, project status reports, investment reports, quarterly accomplishments and operating statements are also included for your review. Following adoption of the City of Sebastian's budget on September 20, 2005, there were several program changes that occurred over the six months ended March 31, 2006 that require an amendment to the budgets of the various funds of the City. As such we are recommending a net increase of $512,509 to the General Fund resulting from the following: · $175,710 increases in intergovernmental revenues to reflect the actual FEMA and State reimbursements received in the 2nd quarter for Hurricane Wilma. The amount is appropriated to fund the debris removal costs ($108,045), repair for damaged city facilities ($54,165), and General fund contingency ($13,500). . $336,799 increases in appropriation from prior year fund balance to reflect the net operating income generated by the Building Department in FY 2004-05. The Building Department was officially an enterprise fund starting on October1, 2005. The original adopted General Fund budget reflects a transfer of $802,490 to the Building Department. The amount represents the net operating income generated by the Building Department from October 1, 1999 to September 30, 2004. This budget amendme~t will completely close out the separation of Building Department from the General Fund and bring the total transfer amount to the Building Department to $1,139,289. In addition to the net increase of the General Fond, there are two line item transfers in the General Fond ~t increase or decrease the total General Fond bndget that ..e inclnded in this amendment package. ~ · Transfer of $4,000 from the Police Road Patrol Division regular salaries to Police Road Patrol Division temporary salaries to fund a temporary part-time police officer position. · Transfer of $6,403 from Engineering rent & lease to Engineering capital outlay for the purchase of two traffic counters and one plotter. In addition, there are increases in other fund types due to reimbursement from FEMA and State, grant revenues, and interest earning carried over from prior fiscal year for Stormwater bond fund. In keeping with the ability of the City to react to these type of changes as they occur during the course of a year and matching it with the ability to take advantage of them, we are recommending the changes identified in Resolution 06-06, Exhibit "A", which are more particularly defined and explained in the enclosed memorandum for the 2nd Quarter Budget review. RECOMMENDED ACTION Move to approve R-06-06. @ 2 RESOLUTION NO. R-06-06 A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA ADOPTING AN AMENDED BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2005 AND ENDING SEPTEMBER 30, 2006 AS PROVIDED FOR IN EXHIBIT "A"; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, on September 20, 2005, the City of Sebastian adopted Resolution No. R-05-39 providing for the adoption of the City's 2005-06 budget; and WHEREAS, an analysis of the revenues and expenditures for the six (6) months ended March 31, 2006 has indicated that some adjustments are necessary, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, THAT: Section 1. The budget of the City of Sebastian, Indian River County, Florida for the Fiscal Year beginning October 1, 2005 and ending September 30,2006 be amended, a copy of which is attached hereto and more particularly identified as Exhibit "A", which are hereby adopted and the revised appropriations set out therein are hereby made to maintain and carry on the government of the City of Sebastian, Indian River County, Florida. Section 2. All resolutions or parts of resolutions in conflict herewith are hereby repealed. Section 3. This Resolution shall be given effect as of March 31, 2006. It was moved for adoption by Councilmember The motion was seconded by Councilmember being put to a vote, the vote was as follows: and, upon Mayor Nathan B. McCollum Vice-Mayor Brian Burkeen Councilmember Andrea Coy Councilmember Sal Neglia Councilmember Al Paternoster The Mayor thereupon declared this Resolution duly passed and adopted this 24th day of May, 2006. @ @ ATIEST: Sally A. Maio, MMC City Clerk CITY OF SEBASTIAN, FLORIDA By: Mayor Nathan B. McCollum Approved as to form and content for reliance by the City of Sebastian only: Rich Stringer, City Attorney EXIDBIT "A" AMENDED FY 2006 AMENDED BUDGET BEFORE 2ND QUARTER BUDGET AFTER FUND TITLE ADJUSTMENTS ADJUSTMENTS ADJUSTMENTS GENERAL Revenues $ 12,095,670 $ 512,509 $ 12,608,179 Expenditures $ 12,095,670 $ 512,509 $ 12,608,179 CDBG-LOUISIANA A VENUE Revenues $ 30,060 $ $ 30,060 Expenditures $ 30,060 $ $ 30,060 LOCAL OPTION GAS TAX Revenues $ 811,429 $ $ 811,429 Expenditures $ 811,429 $ $ 811 ,429 DISCRETIONARY SALES TAX Revenues $ 2,525,000 $ $ 2,525,000 Expenditures $ 2,525,000 $ $ 2,525,000 RECREATION IMPACT FEE Revenues $ 372,000 $ $ 372,000 Expenditures $ 372,000 $ $ 372,000 STORMW ATER UTILITY FEE Revenues $ 835,180 $ $ 835,180 Expenditures $ 835,180 $ $ 835,180 LAW ENFORCEMENT FORFEITURE Revenues $ 10,000 $ $ 10,000 Expenditures $ 10,000 $ $ 10,000 G.R.E.A.T. PROGRAM Revenues $ 9,894 $ $ 9,894 Expenditures $ 9,894 $ $ 9,894 DST DEBT SERVICE FUND Revenues $ 1,040,544 $ $ 1,040,544 Expenditures $ 1,040,544 $ $ 1,040,544 STORMW ATER DEBT SERVICE FUND Revenues $ 437,848 $ $ 437,848 Expenditures $ 437,848 $ $ 437,848 CAPITAL PROJECTS FUND Revenues $ 1,001,943 $ 283,043 $ 1,284,986 Expenditures $ 1,001,943 $ 283,043 $ 1,284,986 GOLF COURSE Revenues $ 1,669,979 $ 7,000 $ 1,676,979 Expenses $ 1,669,979 $ 7,000 $ 1,676,979 AIRPORT Revenues $ 411,726 $ $ 411,726 Expenses $ 411,726 $ $ 411,726 BUILDING Revenues $ 2,005,090 $ 336,799 $ 2,341,889 Expenses $ 2,005,090 $ 336,799 $ 2,341,889 TOTAL BUDGET $ 23,256,363 $ 802,552 $ 24,395,714 @ HOME. OF PWCAN. lSlAND TO: MAYOR AND CITY COUNCIL ~ AL MINNER, CITY MANAGEl('V SHIA FRANCIS, FINANCE DIRECTO~ MAY 17, 2006 THROUGH: FROM: DATE: SUBJECT: 2nd QUARTER BUDGET REVIEW - FISCAL YEAR 2006 As of March 31, 2006, the status of budgets for the major operating funds were as follows: % OF BUDGET ADOPTED RECEIVED/ BUDGET RECEIVED/ BUDGET EXPENDED BALANCE EXPENDED GENERAL Revenues $12,095,670 $ 7,141,109 $ 4,954,561 59.0% Expenditures $12,095,670 $ 5,982,991 $ 6,112,679 49.5% GOLF COURSE Revenues $ 1,669,979 $ 1,044,022 $ 625,957 62.5% Expenses $ 1,669,979 $ 642,637 $ 1,027,342 38.5% AIRPORT Revenues $ 411,726 $ 193,608 $ 218,118 47.0% Expenses $ 411,726 $ 232,833 $ 178,893 56.6% BUILDING Revenues $ 2,005,090 $ 1,530,932 $ 474,158 76.4% Expenses $ 2,005,090 $ 417,701 $ 1,587,389 20.8% Highlights of the second quarter status analysis include: 1. Overall revenues supporting the General Fund are being received as planned. During the six months ended March 31, 2006, 59% of the budgeted revenues were received while 49.5% of the budget expenditures were spent. The second quarter budget review includes recommendations to increase the total adopted budget for the General Fund by $512,509. This recommendation includes the following elements: @ · $175,710 increases in intergovernmental revenues to reflect the actual FEMA and State reimbursements received in the 2nd quarter for Hurricane Wilma. The amount is appropriated to fund the debris removal costs ($108,045), repair for damaged city facilities ($54,165), and General fund contingency ($13,500). · $336,799 increases in appropriation from prior year fund balance to reflect the net operating income generated by the Building Department in FY 2004-05. The Building Department was officially an enterprise fund starting on Octoberl, 2005. The original adopted General Fund budget reflects a transfer of $802,490 to the Building Department. The amount represents the net operating income generated by the Building Department from October 1, 1999 to September 30, 2004. This budget amendment will completely close out the separation of the Building Department from the General Fund and bring the total transfer amount to the Building Department to $1,139,289. There are also several line item budget adjustments listed below which do not increase or decrease the total General Fund budget that are included in this amendment package. · Transfer of $4,000 from the Police Road Patrol Division regular salaries to Police Road Patrol Division temporary salaries to fund a temporary part-time police officer position. · Transfer of $6,403 from Engineering rent & lease to Engineering capital outlay for the purchase of two traffic counters and one plotter. 2. Special Revenue Funds All Special Revenue funds are receiving revenue as planned and recording expenditures as programmed. There are no recommended adjustments for the second quarter. 3. Capital Projects Funds The second quarter budget review includes recommendations to increase the total adopted budget for the Capital Projects Funds by $283,043. The increase is resulting from grant recognition for airport fencing project ($6,000) and Rehabilitation of Taxiway A project ($58,738), and interest earnings recognition for Stormwater Revenue Bonds guaranteed investment contract account ($218,305). The interest earnings generated by the Stormwater Revenue Bonds are allocated to stormwater projects based on the new spend down schedule approved by the City Council on February 8, 2006. 4. Golf Course The Golf Course is receiving revenue as planned and recording expenditures as programmed. Staff will continue to monitor revenues stream. The second quarter budget adjustment includes $7,000 increases in intergovernmental revenues, which reflects the actual FEMA and State reimbursements received in the 2nd quarter for Hurricane Wilma. 5. Airport Fund Overall revenues are being received as planned through the six months ended March 31, 2006. Expenditures are occurring as anticipated. There are no recommended adjustments for the second quarter. 6. Building Department The second quarter budget review includes recommendations to increase the total adopted budget for the Building Department Fund by $336,799. This amount represents the net operating income generated by the Building Department from October 1,2004 to September 30, 2005. The Building Department was officially an enterprise fund starting on October1, 2005. The original adopted budget reflects a transfer of $802,490 from the General Fund. The amount represents the net operating income generated by the Building Department from October 1, 1999 to September 30, 2004. This budget amendment will completely close out the separation of Building Department from the General Fund and bring the total transfer amount from the General Fund to the Building Departme@nt $1,139,289. -'\ 2 ~ Staff has kept well within the adopted budget in all funds to maintain maximum fiscal flexibility. Staff will continue to monitor and review each position vacancy as it occurs for service level consequences. ANALYSIS OF GENERAL FUND REVENUE Overall revenues supporting general fund activities are being received as planned. A total of $7,141,109 or 59% of the $12,095,670 budget was received during the first six months of the year. This percentage is high due to 91 % of property taxes being received during the first two quarters. TAXES: Real and Personal Property Tax Collections were 91 % of budget which is consistent with the same period of fiscal year 2004-2005. The Franchise Fees and Utility Service Taxes are being received as expected, although most of the fees/taxes are below the 50% collection estimate for the first six months of the year. This is due to timing differences in recording the revenue and the actual cash received, however, we are confident that the revenue budgeted will be realized. LICENSES AND PERMITS: Occupational Licenses are being received at 96% of projected revenues, which is consistent with the same period of fiscal year 2004-2005. Other permit fees are received at 47% of anticipated revenues. INTERGOVERNMENTAL REVENUE: During the first six months of 2005-2006, the City has received 50.5% of the projected revenue. This revenue category includes the FEMA and State reimbursement for hurricane Wilma. fucluded in this budget amendment package, staff recommends an increase of $175,710 in grant revenues to reflect the actual reimbursement received from FEMA and State for hurricane Wilma. The amount is appropriated to various storm related expenditure items. GENERAL GOVERNMENT CHARGES FOR SERVICES: During the first six months the City has received 51.5% of the budgeted revenues in this group. Staff is monitoring the charges for services revenues closely, especially in the tennis court area. At the end of the second quarter 2006, tennis facility has generated approximately 17.5% of total budgeted revenues. There are no recommended changes at this time. FINES AND FORFEITURES: During the first six months, 40% of revenue had been collected or received as compared to 31.2% in the prior year. Staff will continue to monitor this revenue source. There are no recommended changes at this time. MISCELLANEOUS REVENUES: During the first six months the City has received 107% of miscellaneous revenues. This is primarily due to revenue generated for space occupied by the Building Department, which was not programmed in the original budget. There are no recommended changes at this time. OTHER REVENUE SOURCES: Other revenue sources mainly consist of operating and capital transfers and appropriation from prior year fund balance. fucluded in this budget amendment package, staff recommends an increase of $336,799 in appropriation from prior year fund balance to fund the additional transfer required for the separation of the Building Department and the General Fund. @ The $336,799 increase reflects the net operating income generated by the Building Department in FY 2004-05. The Building Department was officially an enterprise fund starting on October!, 2005. The original adopted General Fund budget reflects a transfer of $802,490 to the Building Department. The amount represents the net operating income generated by the Building Department from October 1, 1999 to September 30, 2004. This 3 budget amendment will completely close out the separation of the Building Department from the General Fund and bring the total transfer amount to the Building Department to $1,139,289. The following changes are a summary of the analysis above and are the net recommended changes to the revenue accounts: Taxes $ 7,131,374 $ - $ 7,131,374 Licenses and Permits 243,280 243,280 Intergovernmental 2,288,405 175,710 2,464,115 Charges for Services 481,669 481,669 Fines and Forfeits 71,625 71,625 Miscellaneous Revenues 192,665 192,665 Interfund Transfers 643,362 643,362 Non-Revenue Sources 1,043,290 336,799 1,380,089 NET RECOMMENDED CHANGE TO THE GENERAL FUND REVENUES IS $512,509. ANALYSIS OF GENERAL FUND EXPENDITURES Most departmental percentages spent without the encumbrances were at or below the 50% level anticipated for the six months ended March 31,2006. EXPENDITURES: PERSONAL SERVICES OPERATING EXPENDITURES CAPITAL OUTLAY $ 418,078 $ 62,137 10,271 $ (6,403) 6,403 428,349 55,734 6,403 Operating Expenditures - Increase of $10,271 to cover the temporary salaries for signage repairs due to hurricane Wilma. The amount is appropriated from FEMA and State reimbursement. Operating Expenditures - Decrease of $6,403 represents a line item transfer to capital outlay to cover the cost of a plotter and two traffic counters. Capital Outlay - Increase of $6,403 represents a line item transfer from operating expenditures to cover the cost of a plotter and two traffic counters. 4 @ PERSONAL SERVICES OPERATING EXPENDITURES CAPITAL OUTLAY $ 582,888 $ 683,893 60,000 4,000 $ 52,274 586,888 736,167 60,000 Personal Services - Increase of $4,000 to cover the overtime costs due to hurricane Wilma. The amount is appropriated from FEMA and State reimbursement. Operating Expenditures - Increase of $52,274 to cover the operating costs (debris) associated with hurricane Wilma. The amount is appropriated from FEMA and State reimbursement. Operating Expenditures - mcrease of $41,500 to cover the operating costs (debris) associated with hurricane Wilma. The amount is appropriated from FEMA and State reimbursement. PERSONAL SERVICES OPERATING EXPENDITURES CAPITAL OUTLAY $ 94,983 $ 128,985 - $ 43,123 94,983 172,108 Operating Expenditures - Increase of $43,123 to cover the operating costs (roof and Ale damages) associated with hurricane Wilma. The amount is appropriated from FEMA and State reimbursement. @ 5 PERSONAL SERVICES OPERATING EXPENDITURES CAPITAL OUTLAY $ 779,861 $ 173,235 56,500 - $ 10,472 779,861 183,707 56,500 Operating Expenditures - Increase of $10,472 to cover the operating costs (boat ramp & pier damages) associated with hurricane Wilma. The amount is appropriated from FEMA and State rein1bursement. PERSONAL SERVICES OPERATING EXPENDITURES CAPITAL OUTLAY $ 113,731 $ 28,995 9,000 - $ 570 113,731 29,565 9,000 Operating Expenditures - Increase of $570 to cover the operating costs (garage door replacement) associated with hurricane Wilma. The amount is appropriated from FEMA and State reimbursement. OPERATING EXPENDITURES INTERFUND TRANSFERS CONTINGENCY $ 686,562 $ 802,490 160,939 - $ 336,799 13 ,500 686,562 1,139,289 174,439 Operating Expenditures - Increase of $336,799 represents an increase in transfer to the Building Department. This amount reflects the net operating income generated by the Building Department in FY 2004-05. The Building Department was officially an enterprise fund starting on October!, 2005. The original adopted General Fund budget reflects a transfer of $802,490 to the Building Department. The amount represents the net operating income generated by the Building Department from October 1, 1999 to September 30, 2004. This budget amendment will completely close out the separation of the Building Department from the General Fund and bring the total transfer amount to the Building Department to $1,139,289. Contingency - Increase of $13,500 represents the unappropriated FEMA and State reimbursement for hurricane Wilma. The amount is set-aside in the contingency account for future emergency uses. 6 @ Following is a sUIIllnary of the General Fund Departments and Divisions explained above: FUND & AMENDED RECOMMENDED REVISED ACCOUNT DESCRIPTION BUDGET CHANGES BUDGET General Fund Operating Expenditures and Capital Outlay by DepartmenUDivision: Legislative $ 41,244 $ - $ 41,244 City Manager 238,145 238,145 City Clerk 333,135 333,135 Legal 189,906 189,906 Finance 426,647 426,647 M.I.S. Division 199,417 199,417 Human Resources 217,526 217,526 Police Department: Administrative Division 206,158 206,158 Special Operations 367,569 367,569 School Resource Unit 175,525 175,525 Patrol Division 1,859,425 1,859,425 Community Policing Unit 140,017 140,017 Code Enforcement 157,102 157,102 Professional Standards 112,521 112,521 Detective Division 494,510 494,510 Support Services Division 293,393 293,393 Communications Division 409,027 409,027 Engineering 480,215 10,271 490,486 Stormwater Utility 1,326,781 56,274 1,383,055 Public Works: Roads & Maintenance 910,771 41,500 952,271 Parks & Recreation 1,009,596 10,472 1,020,068 Building Maintenance 223,968 43,123 267,091 Central Garage 201,459 201,459 Cemetery 151,726 570 152,296 Growth Management 279,896 279,896 Non-departmental 1,649,991 350,299 2,000,290 Total Operating Expenditures and Capital Outlay by DepartmenUDivision: $ 12,095,670 $ 512,509 $ 12,608,179 NET RECOMMENDED CHANGE TO THE GENERAL FUND EXPENDITURES IS $512,509. @ 7 ANALYSIS OF GOLF COURSE FUND Revenues: IntergovernrnentalRevenues Greens Fees Cart Rentals Driving Ran e Membershi Fees Other Fees and Sales Non-Operatin Revenue $ - $ 580,000 770,000 50,000 63,139 145,445 61,395 7,000 $ 7,000 580,000 770,000 50,000 63,139 145,445 61,395 Intergovernmental Revenues - Increase of $7,000 represents the reimbursement received from FEMA and State for hurricane Wilma. Expenses: PERSONAL SERVICES $ 306,214 $ - $ 306,214 OPERATING EXPENSES 381,406 6,110 387,516 CAPITAL OUTLAY DEBT SERVICE 307,190 307,190 INTRAFUND TRANSFERS CONTINGENCY 16,574 16,574 Operating Expenditures - Increase of $6,110 to cover the operating costs (roof and maintenance building repairs) associated with hurricane Wilma. The amount is appropriated from FEMA and State reimbursement. OPERATING EXPENSES CAPITAL OUTLAY INTRAFUND TRANSFERS CONTINGENCY $ 545,571 $ 890 $ 546,461 Operating Expenditures - Increase of $890 to cover the operating costs (range netting repairs) associated with hurricane Wilma. The amount is appropriated from FEMA and State reimbursement. PERSONAL SERVICES OPERATING EXPENSES CAPITAL OUfLA Y $ 56,374 $ 54,450 2,200 (1,080) $ 1,477 (397) 55,294 55,927 1,803 Personal Services - Decrease of $1,080 represents a line item transfer from temporary salaries line to fund the repair on golf cart chargers. Operating Expenses - Increase of $1,477 to cover the costs associated with the repair of golf cart chargers and the purchase of rental pull carts. Capital Outlay - Decrease of $397 represents a line item transfer to fund the costs associated with the purchase of rental pull carts. ANALYSIS OF AIRPORT FUND Expenses: PERSONAL SERVICES $ 205,854 $ - $ 205,854 OPERATING EXPENSES 162,209 162,209 CAPITAL OUfLA Y INTRAFUND TRANSFERS 2,937 2,937 CONTINGENCY 43,663 (2,937) 40,726 Intrafund Transfers - Increase of $2,937 represents an increase in transfer to Airport Capital Project Fund for Grant matching purpose (FAA). The funding is from Airport contingency account. Contingency - Decrease of $2,937 represents a line item transfer from contingency account to intrafund transfer account for grant matching purpose (FAA). @ 9 ANALYSIS OF BUILDING DEPARTMENT FUND Revenues: Licenses & Permits Char es for Services Other Miscellaneous Revenue Non-O eratin Revenue $ 1,122,600 56,000 24,000 802,490 $ $ - $ - $ 1,122,600 56,000 24,000 1,139,289 Non-operating Revenue - Increase of $336,799 represents the additional transfer form the General Fund for the net operating income generated by the Building Department for FY 2004-2005. The Building Department was officially an enterprise fund starting on October!, 2005. The original adopted General Fund budget reflects a transfer of $802,490 to the Building Department. The amount represents the net operating income generated by the Building Department from October 1, 1999 to September 30, 2004. 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"e- Q., * * * '" 01 '" CITY OF SEBASTIAN SCHEDULE OF INVESTMENTS March 31, 2006 STATE BOARD OF ADMINISTRATION RETURN ON SBA INVESTMENT 4.65% CURRENT INVESTMENT ALLOCATION PERCENT BALANCE General Fund 28.95% 2,475,435.02 Local Option Gas Tax Fund 1.41 % 120,770.45 Discretionary Sales Tax Fund 4.84% 413,598.77 Riverfront Redevelopment Fund 4.42% 378,188.89 Recreation Impact Fee Fund 5.16% 441,386.86 Stormwater Utility Fund 9.05% 773,324.73 Law Enforcement Forfeiture Fund 0.26% 22,039.91 Discretionary Sales Tax, Series 2003 and 2003A Debt Service Fund 0.35% 29,507.27 Stormwater Series 2003 Debt Service Fund 0.24% 20,264.92 Capital Projects Fund 1.36% 115,917.47 Capital Improvements Fund 7.04% 602,294.22 Transportation Fund 7.15% 611,288.73 Public Facility Fund 230,627.99 Stormwater Projects Fund 1.60% 137,170.90 Golf Course Fund 9.14% 781,336.61 Airport Fund 4.36% 372,780.18 Building Department Fund 10.62% 907,990.55 Cemetery Trust Fund 1.35% 115,625.37 Sub-Total 68% 8,549,548.84 Discretionary Sales Tax Revenue Bonds, Series 2003A Bond Proceeds 100% 414,568.56 Stormwater Utility Bond Reserve 100% 559,809.44 TOTAL INVESTMENTS HELD WITH THE STATE BOARD OF ADMINISTRATION 9,523,926.84 2nd Quarter Schedule of Investments 5/16/2006 @ ASSET NAME Federal Home Loan Bank Bonds - Callable 2 Federal Farm Credit Bank Bonds - Callable 3 Federal National Mortgage Association Notes 4 Federal National Mortgage Association Notes 5 Federal Farm Credit Bank Bonds 6 Federal Home Loan Bank Bonds 7 Federal Home Loan Mortgage Corporation 8 Federal Home Loan Mortgage Corporation 9 Federal National Mortgage Association TOTAL INVESTMENT ALLOCATION 001 General Fund ## Local Option Gas Tax Fund ## Discretionary Sales Tax Fund ## Riverfront Redevelopment Fund ## Recreation Impact Fee Fund ## Stormwater Utility Fund ## Capital Projects Fund ## Capital Improvements Fund ## Transportation Fund ## Stormwater Projects Fund ## Golf Course Fund 45 Airport Fund ## Building Department Fund ## Cemetery Trust Fund TOTAL @ 2nd Quarter Schedule of Investments 5/16/2006 CITY OF SEBASTIAN SCHEDULE OF INVESTMENTS March 31, 2006 CUSTODIAL ACCOUNT COUPON/ DATE OF PURCHASE MATURITY CUSIP Xlli!Jl PURCHASE PRICE DATE NUMBER 3.100% 05/14/03 1,000,937.50 05/14/07 3133MYME4 3.000% OS/28/03 1,000,000.00 OS/28/08 31331QN45 4.300% 06/05/05 1,500,000.00 05/05/08 31359MB93 4.125% 09/06/05 1,000,410.00 01/26/07 31359MYHO 5.000% 11128/05 1,000,000.00 11128/07 31331VHX7 2.620% 12129/05 984,210.00 10/16/06 3133X8NZl 4.750% 12/29/05 999,609.00 03/28/07 3128X4XGl 5.05% 01/31/06 999,375.00 12108/08 3128X4VG3 4.90% 01/31/06 999,843.75 11/28/07 31359MZK2 9,484,385.25 TOTAL CUSTODIAL INVESTMENTS 3,901,885.51 160,728.75 904,167.64 315,270.87 633,859.33 836,353.24 29,725.77 841;829.94 607,501.84 31,306.47 245,698.92 263,867.13 204,749.80 507,440.04 9,484,385.25 INSTITUTION First National Bank & Trust Company TOTAL INVESTMENT ALLOCATION General Fund TOTAL CITY OF SEBASTIAN SCHEDULE OF INVESTMENTS March 31, 2006 CERTIFICA TES OF DEPOSIT DATE OF PURCHASE 09/16/05 PERCENT 100.00% PURCHASE PRICE 1,000,000.00 1,000,000.00 CURRENT BALANCE 1,000,000.00 1,000,000.00 YIELD 4.000% GUARANTEED INVESTMENT CONTRACT CITIGROUP FINANCIAL PRODUCTS, INC. PURCHASE ISSUE DATE Stormwater Utility Revenue Bonds, Series 2003 11/19/03 TOTAL 2nd Quarter Schedule of Investments 5/16/2006 INITIAL DEPOSIT 5,946,000.00 5,946,000.00 BALANCE REMAINING 4,864,892.96 4,864,892.96 MATURITY DATE 09/16/06 MATURITY RATE DATE 2.040% 12/15/06 @ HOMt Of PELICAN ISLAND MemorandulTI To: Thru: From: Date: Re: Mayor and City Council Al Minner, City Manager Shai Francis, Director of Finance May 17,2006 2nd Quarter Accomplishments and Operating Statement Fiscal Year 2006 Enclosed please find the 2nd Quarter Accomplishments and Operating Statement for the City of Sebastian as assembled and prepared by the Finance Department for the three months ended March 31 st, 2006. @ CITY CLERK Lecislative Support Matters · Prepared agenda packets and minutes for six (6) regular City Council meetings, tow (2) Special Council Meetings, two (2) Board of Adjustment Meetings and one (1) City Council Workshop - attended meetings for a total of 19.5 hours. · Ordinances adopted - 1 · Resolutions adopted - 4 · Council agendas advertised in the Press Journal-7 · Legal notices advertised in the Press J ournal- 2 · Coordinated with recipients for preparation and presentation of proclamations. · Coordinated three (3) Council Members' travel to IEMO. · Coordinated with County staff on Council appointments to County and regional boards and County Commission meeting attendance. Records Mana2ement Pr02ram · Public record requests - 62 · 31 boxes of records reached retention & 14 bags of duplicate and OSA records destroyed by Shred-It - 13 trees saved · Scanned into Laser fiche - 33 sets of minutes, 9 agenda packets, 4 resolutions, 1 ordinance, and 7 agreements. · 12 Certificates of Competency Files scanned by the Building Department · Laserfische Weblink. up and running. (All fIles reviewed and verified for confidential information). 1 · Assisted with training the Building Department staff for plans scanner. Election Matters · Assisted Supervisor of Elections with two weeks of early voting ill City Council Chambers. . Successful completion of March 14th, 2006 general election - qualifying and reporting for four (4) candidates and one PAC, canvassing, swearing in of two (2) new City Council members, and new member orientation. City Board Matters . Filled nine (6) vacancies and conducted two (2) orientation sessions. . Deputy City Clerk recorded and transcribed three (3) Environmental Advisory Committee meetings. . Records Program Manager recorded and transcribed four (4) Tree Advisory Board meetings. . Prepared eight (8) certificates of appreciation of Mayor presentation. · Placed display ad and began process of re-establishment of Charter Review Committee. . Coordinated registration of nirie (9) board members to FLC Successful Committees sermnar. Cemetery Matters . Certificates of Interment Rights for 30 locations issued for a total of $24,500.00. Community Matters . Administrative Secretary responded to (27) public e-mail inquiries. . Administrative Secretary notified 48 agencies of change in elected officials. . City Clerk swore in (2) police officers. . Participated in City Relay for Life fundraiser. . Assisted with Step Up Florida Program in Riverview Park. . Created and disseminated new City directory to all staff and Council PersonnellEducational Matters . City Clerk and Record Program Manager attended Data Recovery Class in Orlando with MIS Director. . City Clerk assigned to FACC Redistricting Committee. FINANCE . Completed FY 2004-2005 annual audit and received a clean opinion. . Completed Comprehensive Annual Financial Report for Fiscal Year 2005, and submitted for Award of Excellence in Financial Reporting. . Received Excellence in Budgeting Award for fiscal year 2006 Annual Budget. . Completed and received 95% of FEMA and State funding ($182,708) for hurricane Wilma. . Pursued and received $63,025 funding from Federal Highway Administration for hurricane Frances and Jeanne signage repairs. . Assisted the City Manager in preparation ofFY 2006-2007 budget package for all departments/divisions. . Assisted the City Manager in preparation of City's 6-year Capital Improvement Program. . Added 42 new addresses to the Communications Service Tax Database, which is linked to revenue received from the State. . Organized and coordinated City auction items for County's semi-annual countywide government auction event. . Applied for and was awarded the 2006 Local Law Enforcement Block Grant. . Completed a successful Internal Revenue Service Audit. 2 @ · Established new policy and procedure for handling vendor W -9 (Request for Taxpayer Identification Number and Certification) forms. · Recovered $477.70 in code enforcement liens as a result of a mailing. · Issued 166 garage sale permits. MIS · Designed new web page for the Stormwater division. · In conjunction with Finance, acquired 40 disaster cellular telephones from Sprint at no cost. · Continued to work on the fiber, network and security for the new Airport Administration Building. · Continued to work with Security One on enhancing out citywide security and camera system. · Maintained the citywide network and Channel 25 television broadcasting system. · Continued to provide the Police Department with coverage 24 hours a day, 7 days of week. Workload measures: · Work Order Requests processed - 1112 · Workstation Preventive Maintenance performed - 7 · Unplanned Server outages - 0 · Unplanned Network outages - 0 · Unplanned Telephone outages - 0 · User Training Hours performed - 43 HUMAN RESOURCES · Completed "voluntary" training seSSIOn for Supervisors "Communication and Conflict Management". · Completed "voluntary" training session for all employees "Effective Communication". · Completed FDOT random drug testing for the 2nd quarter. · Successfully hosted the annual employee Chili Cook Off and the Super Bowl Jeopardy game. · Continued the Employee Recognition Program through the employee of the quarter program. · New Hires: (5) Police Officers, (2) Maintenance Worker I, (1) Maintenance Worker IT and (1) Communications Technician. @ POLICE DEPARTMENT Administration · Continued to pursue acquisition of an E911 Dispatch System. · Provided for agency participation in a traffic safety program, "Dill Enforcement Wolf Pack" . · Provided for the command staff to gain experience in budgeting, budget administration, special events planning, disciplinary matters and reviewing operations of other police agencies. · Continued to progress with our wireless reporting system. All patrol officers have access to laptops and are receiving certifications to access the FCIC and NCIC from their vehicles. · Reviewed department unusual occurrences and natural disaster plans and we are updating them with the current information. · Established a telephone program to check on the elderly who might live alone and appreciate a computerized phone call to check on their well being. 3 School Resource Officers Workload measures: . DARE skates - 3 · DARE bowls - 3 · School reports written - 26 · Student/parent conferences - 51 · Mediations conducted - 43 · Student counseling's - 187 · School meetings attended - 55 · Classroom programs were conducted - 106 · Arrests made - 3 · RAD Kids safety classes - 3 Road Patrol Workload measures: · Responded to calls for service - 2,188 · Officer initiated activities - 3,665 · Arrests made - 147 · Traffic citations issued - 317 · Traffic written warnings - 617 · Vehicle crashes reported -122 · Completed offense reports - 383 · Arrest reports - 147 · Supplemental reports - 50 · Miscellaneous police services - 1,844 · Handled 26 parking issues, wrote 20 citations and issued 6 notices. · During this period all officers received forty- (40) hours of training in high liability Issues. Community Policine: Workload measures: · Community meetings attended - 9 · Citizen contacts made - 382 · Business contacts/meeting - 10 · Child car seat & safety referrals made - 10 · Officer initiated community relation/public relation contacts made - 196 · Background checks conducted for applicants - 9 · Department Tours - 3 Community Volunteer Unit Workload measures: · City Hall daily deposit runs - 48 · Disabled warnings/citations - 5 . Written warnings - 31 · Parking citations - 11 · Traffic controls - 50 · Council/courier packages -74 · House watches done - 108 · Business checks - 866 · Vehicle transports - 25 . Escorts - 50 4 @ · Special duty details - 6 · Volunteer Administrative hours - 2,125.5 Alarm Assessments W orldoad measures: · Fines collected - $1,620.00 · Alarm pennits collected - $290.00 Trainine Unit · Employees attended miscellaneous work related classes/seminars - 15. · Employees attending FCIC/NCIC training -18. · Conducted four (4) week long forty (40)-hour advanced training sessions for each officer. Code Enforcement W orldoad measures: · Written warnings issued - 388 · Re-inspections - 61 · Citizen assists - 560 · Notice of violations issued - 58 · Twenty-four hour tags issued - 3 · Signs removed - 162 · Tree inspections - 46 · Lien's filed - 3 · Cases closed - 385 Investieations W orldoad measures · Cases assigned - 100 · Cases cleared - 39 · Felony arrests - 3 · Misdemeanor arrests - 0 · Reports/supplements completed - 127 · Felony warrants obtained - 4 · Detective's Acosta and Mills attended a 44-hour cOllfse in Blood Stain Splatter Analysis and Detective Marcinik attended a 16-hour course in Crimes Against the Elderly. Records Division W orldoad measures · Incident reports processed - 568 · Arrest reports processed - 0 · Accident reports processed - 66 · Traffic citations processed - 577 · Parking citations processed - 73 · Warning citations processed -763 · Subpoenas signed for processed - 405 · Fingerprinting services for our residents - 65 · Notary requests-7 · Continued to provide our residents with house watch applications, local checks, incident and accident reports and assistance with various other requests. Communications Division · Two (2) dispatchers terminated, one (1) dispatcher quit. · One (1) temporary dispatcher hired full-time. · Two (2) dispatcher positions vacant. @ 5 · Dispatched and entered calls into C.A.D - 9,122 · FCIC/NCIC certification training - 4 · Criminal history training - 5 · FDLE Regional Workgroup meeting - 2. Dispatch provides citizens with house watch requests, citation sign offs, information, phone numbers and other services by contacting other Agencies and Departments. Communications take and dispatch all non-emergency and emergency phone calls and/or requests for law enforcement, code enforcement and volunteer services. Communications assist the officers, detectives and code enforcement with placing phone calls to citizens, parents of juveniles, state attorney, court house, tag office and the drivers license office. Special Operations Workload measures · Citations - 97 · Warnings - 13 · Incident reports - 5 · Arrests - 14 Boat Officer Workload measures: · Citations - 69 · Warnings - 36 · Incident reports - 6 · Arrests - 0 K-9 Officers Workload measures: · Citations - 83 · Warnings - 65 · Incident report - 3 · Arrest reports - 12 · Usage reports - 8 · Activity reports - 20 · Training hours - 150 · Demonstrations - 5 · Apprehensions - 5 misdemeanor & 3 felony ENGINEERING General · Worked on fmal completion items for Louisiana Avenue, including street markings and streetlights. · Handled numerous meetings and reviewed discussions related to design and permitting of the City's Stormwater Utility capital improvement program. · Assisted on a daily basis in the resolution of numerous drainage and signage inquiries and complaints from residents. · Worked closely with City Manager, City Attorney and city staff regarding various organizational, procedural and substantive matters regarding the Stormwater division. · Handled numerous personnel matters having to do with Engineering / Stormwater staff and crews · Assisted internal staff on a daily basis in the clarification and resolution of a number of contractor drainage permits matters. 6 @ · Reviewed and coordinated numerous permitting and site plan review items with Building Department and Growth Management. · Continued performing troubleshooting and planning for interrelated drainage, paving, and sidewalk matters. · Continued development and improvement of Sign Shop operations and procedures · Reviewed paving program for FY 06. · Reviewed capital improvement project for FY06. · Set up meetings with IRC and implementation of surveys for the extension of Laconia Street and the extension of Fleming Street. · Continued development and organization of Engineering Assistant / Intern program. · Continued development of public education program regarding stormwater and streets / roads / traffic matters. · Continued development work, including various key contacts and meetings, regarding program for higher education offerings in Sebastian area. · Continued development of renewable energy applications to benefit City operations. . Field Investie:ations Workload measures: · Drainage complaints responded to - 84 · New pool construction inspections - 40 · New home construction inspections - 522 · New home drainage permits -123 · Set elevation for 7 side yard pipes. · Set elevation and grade for 8 road crossing pipes · Set elevation and grade for sidewalk projects in the city. · Coordinate with Mosby, Moia Bowles & Associates, on Sebastian River Landings. Traffic Division Workload measures: · Stop signs - 21 · Street signs - 40 · Decals - 60 · Handicap signs - 2 · No parking signs - 5 · Specialty signs - 50 · Warning signs - 8 · Temporary signs - 12 · No trucks - 3 · School Zone - 1 · Object markers - 4 · Fabricated - 250 · Pavement Marking - 100 PUBLIC WORKS DEPARTMENT Roads and Drainae:e · Assisted the airport with maintenance · Assisted the garage with parts runs and maintenance · Assisted the Golf Course with restaurant call outs. · Assisted the cemetery by sweeping the roads @ 7 · Handled all pothole and asphalt repairs · Performed road sweeping maintenance · Repaired light poles on Indian River Drive · Prepared for Pelican Island Festival Stormwater Division · New division for Public Works, formerly in Engineering Department · Continued maintenance on failed road crossing pipes · Performed swale rehabilitation on Quarry Lane, by installing quarter round pipe, fmal grade and sod. · Re-graded surrounding streets to Quarry to ensure drainage were performing correctly. · Met with mowing contractor and revisited ditch mowing areas. Parks and Recreation Division · Fertilized all athletic fields at Barber Street Sports Complex (BSSC). · Over-seeded baseball fields with ryegrass at BSSC. · Trimmed trees and removed pepper trees at Garden Club Park and Hardee Park. · Sent out bids for Hurricane Tree Grant · Installed windscreens at Friendship Park Tennis Courts. · Installed fence around playground at Riverview Park. · Replaced bottom boards of ramps at Skate Facility with aluminum planks. · Added dance classes to recreation program at Community Center. Cemetery Division · Continued with overall maintenance of Cemetery to include mowing, weed eating, edging and spraying. Buildine: Maintenance Division · Rebuilt restroom at BSSC football field. · Pressure cleaned City Hall, Police Department and Engineering/Public Works Buildings. · Supervised window tinting of the City Council Chambers. Central Garae:e Division · Continuing to work with all departments/divisions to identify vehicle and equipment needs in the event of a disaster. · Preparing to fmalize the installation of the new generator room. · Continued shop equipment modernization program to increase the level and quality of service. · Continued maintaining the fuel facility in accordance with the EP A requirements and assuring fuel is available for our fleet. · Continued employee education, training and certification program. BUILDING DEPARTMENT · The building permit activity for the 2nd quarter has been somewhat erratic. Permitting was on the rise from the 151 quarter review with 65 new single-family residences in the month of January. In the month of February new single-family residence permits were only 23, along with a sharp decline in all permitting activity for this ~onth. In March, the new single-family residence permits were on the rise again with 49 permits. · Total building permits issued for the quarter include 797 for the month of January, 363 for the month of February, and 608 for the month of March. · Total inspections performed for the quarter included 2,312 for the month of January, .2,294 for the month of February and 2,204 for the month of March. · The Building Department has filled the last vacant Building Inspector position. · Contractor licensing has remained steady in licensing requests. 8 @ GROWTH MANAGEMENT · During the 2nd quarter, staff completed work with TIer Planning Group to begin LP A and City Council review, workshops and public hearings regarding updates and revision to five (5) elements within the Comprehensive Plan, eventually being prepared and transmitted to DCA for their review. An overview of the changes was presented and then reviewed by the Planning and Zoning Commission. · Insurance Services Office, Inc conducted an audit in December 2005 regarding the City's participation in the National Flood Insurance Program (NFIP) to verify our Community Rating System application. Growth Management staff, with assistance from the Engineering and Building Department staff, gathered and submitted the additional information requested. As a result, a letter was received from Insurance Services Office on April 5th, 2006, indicating a preliminary score, which will qualify the City for a 10% reduction in Flood Insurance rates. · Staff has also been working with the Police Department Code Enforcement Division to bring all model homes into compliance regarding renewal fees and signage. Workload measures: · Site Plan reviews - 1 · Site Plan inspections - 5 · Conditional Use Permits-l · Comprehensive Plan Text Amendments - 5 elements with map updates · Home Occupational License reviews - 48 · Accessory Structure reviews - 1 · Mobile Home permits - 7 · Sign Applications (zoning clearance review)-13 · Temporary Sign Permits - 6 · Temporary Use Permits - 3 · Address assignments - 3 · Address corrections - 5 · Release of Unity of Title - 6 · Variance Requests - 4 · Division of a Single Lot - 1 · Occupational Licenses: New - 46, Renewals - 39, Transfers - 6, Denials - 1 · Fence Permit (zoning clearance) - 1 · Zoning interpretations -189 · Memorial Bench Requests - 1 · Zoning Interpretations - 175 · Zoning Confirmation letters - 4 · Field inspections - 12 · Flood Zone Determinations - 22 · Code Enforcements Assists / Code Determinations - 35 @) MUNCIPAL GOLF COURSE · Total revenue for 2nd quarter: $610,676, and increase of $83,399 over FY 04-05 2nd quarter. </' Golf Shop sales: $20,630. </' Driving Range revenue: $16,017, an increase of $1,385 over FY 04-05, 2nd quarter. </' Discount Card sales: $13,660, an increase of $1,664 over FY 04-05, 2nd quarter. </' Cart fees: $237,368, an increase of $30,201 over FY 04-05, 2nd quarter. </' Golf rounds played: 19,375, an increase of 2,045 over FY 04-05, 2nd quarter. 9 </' Green fees: $258,023, an increase of $49,179 over FY 04-05, 2nd quarter. </' Club Rental & Club Storage revenue: $585. </' Computerized Golf Handicap Tracking Fees: $1,386, an increase of $576 over FY 04-05, 2nd quarter. </' Rents & Royalties: $7,377, an increase of $1,498 over FY 04-05, 2nd quarter. </' Professional Lessons: $2,935, an increase of $1,050 over FY 04-05, 2nd quarter. </' Annual Membership/Initiation fees: $2,215, an increase of $2,215 over FY04-05, 2nd quarter. · Charity and Corporate Golf Tournaments for the 2nd Quarter included: Sebastian River High School Baseball Boosters (100 players), Vista Gardens Homeowners Association (118 players) and First Presbyterian of Vero Beach / Habitat for Humanity Charity Classic. · Charity and Corporate Golf Tournaments scheduled for the 3rd Quarter include: Arrowood Homeowners Association, Richard's Paint Contractors Tournament, American Cancer Society Charity Classic, Piper Aircraft Corporate Outing, Sebastian United Methodist Church Tournament, Sebastian Chamber of Commerce Tournament, Sebastian Soccer Benefit, Brevard Rugby Benefit, Brevard Rugby Benefit, Sebastian VFW Benefit, Liberty Magnet School "Pee Wee IE" Tournament, Garry Lagges Medical Benefit and VFW Florida Regional Tournament. · Sebastian Two-Person Team Championship scheduled for April 22nd and 23rd. This regulation championship tournament "compliments" the annual Sebastian Open, which is always conducted in November. · All weekly leagues (Monday League, Sebastian Men's & Women's Associations, Couples League, Business League and weekend leagues) continue to offer a steady source of golf rounds and revenue. · Locker room hurricane repair complete, new roof, lockers and flooring all added to the locker room. · Golf course turf in excellent shape, continued irrigation improvements and several areas of cart path repaired on golf course. North end of driving range improved, old well water treatment plant removed, some diseased slash pines removed and new sod installed. · Scheduled the Sebastian River Middle School Golf Class, which will start during the 3rd quarter. This introductory golf class will be once-a-week-class and will of no cost to the students. Dates and times for the Sebastian Junior golf Academies (summer) will be announced and available on our website beginning May 15\ 2006. MUNICIPAL AIRPORT · Completed a substantial amount of work on the Airport Business Plan. Will soon be holding meetings with the public for the Developmental Standards. · Have nearly completed the Airport Administration Building. The only outstanding issues at present are the phone system and furnishing. The RFP has been issued for furnishings in an effort to solicit the best pricing. · Staff has completed the installation of underground conduit and pull boxes for fiber optics and security camera installations. This was a substantial effort, with over three miles of trenching and conduit installed. · We have once again designed and advertised for the Airport Fuel Facility, as no bids were received previously. Bids are scheduled to be opened on April 18th, 2006. 10 @ CITY OF SEBASTIAN, FLORIDA SCHEDULE OF ACTUAL TO BUDGET MARCH 31, 2006 GENERAL FUND REVENUES Quarter Year Current Revised % Description To Date ~ Encumbrance Budeet Collected TAXES 1,189,852 5,137,534 N/A 7,131,374 72.0% LICENSES & PERMITS 129,268 168,871 N/A 243,280 69.4% INTERGVT'L REVENUES 764,344 1,155,520 N/A 2,288,405 50.5% CHARGES FOR SERVICES 109,603 246,717 N/A 481,669 51.2% FINES AND FORFEITS 16,939 28,621 N/A 71,625 40.0% MISC. REVENUES 78,697 206,790 N/A 192,665 107.3% OTIIER REVENUE SOURCES 98,528 197,056 N/A 1,686,652 11.7% TOTAL REVENUES 2,387,231 7,141,109 N/A 12,095,670 59.04% GENERAL FUND EXPENDITURES CITY COUNCIL Quarter Year Current Revised % Description To Date ~ Encumbrance Budeet Spent PERSONAL SERVICES 5,397 10,801 0 21,398 50.5% OPERATING EXPENDITURES 5,611 7,032 0 19,846 35.4% CAPITAL OUTLAY 0 0 0 0 0.0% TOTAL LEGISLATIVE EXPENDITURES 11,008 17,833 0 41,244 43.24% CITY MANAGER Quarter Year Current Revised % Description ~ To Date Encumbrance Budl!:et Spent PERSONAL SERVICES 46,930 95,063 0 224,738 42.3% OPERATING EXPENDITURES 1,607 2,975 0 13,407 22.2% CAPITAL OUTLAY 0 0 0 0 0.0% TOTAL CITY MANAGER EXPENDITURES 48,537 98,038 0 238,145 41.17% CITY CLERK Quarter Year Current Revised % Description ~ To Date Encumbrance Budl!:et Spent PERSONAL SERVICES 57,445 114,764 0 252,243 45.5% OPERATING EXPENDITURES 11,103 21,036 0 69,318 30.3% CAPITAL OUTLAY 3,683 11,574 0 11 ,574 100.0% TOTAL CITY CLERK EXPENDITURES 72,231 147,374 0 333,135 44.24% @ 2nd Quarter Operating Statement CITY OF SEBASTIAN, FLORIDA SCHEDULE OF ACTUAL TO BUDGET MARCH 31, 2006 LEGAL Quarter Year Current Revised % Description To Date To Date Encumbrance Budeet Spent PERSONAL SERVICES 41,707 82,311 0 181,206 45.4% OPERATING EXPENDITURES 1,455 3,063 0 8,700 35.2% CAPITAL OUTLAY 0 0 0 0 0.0% TOTAL LEGAL EXPENDITURES 43,162 85,374 0 189,906 44.96% FINANCE Quarter Year Current Revised % Description To Date To Date Encumbrance Budeet Spent PERSONAL SERVICES 67,228 158,234 0 355,779 44.5% OPERATING EXPENDITURES 38,480 55,060 0 70,868 77.7% CAPITAL OUTLAY 0 0 0 0 0.0% TOTAL FINANCE EXPENDITURES 105,708 213,294 0 426,647 49.99% MANAGEMENT INFORMATION SYSTEM Quarter Year Current Revised % Description To Date To Date Encumbrance Budeet Spent PERSONAL SERVICES 33,856 59,960 0 170,378 35.2% OPERATING EXPENDITURES 1,667 3,145 0 23,540 13.4% CAPITAL OUTLAY 0 5,499 0 5,499 100.0% TOTAL MIS EXPENDITURES 35,522 68,603 0 199,417 34.40% HUMAN RESOURCES Quarter Year Current Revised % Description To Date To Date Encumbrance Budeet Spent PERSONAL SERVICES 43,669 89,913 0 191,706 46.9% OPERATING EXPENDITURES 9,196 15,284 0 25,820 59.2% CAPITAL OUTLAY 0 0 0 0 0.0% TOTAL HR EXPENDITIJRES 52,865 105,197 0 217,526 48.36% POLICE SPECIAL OPERATIONS Quarter Year Current Revised % Description To Date To Date Encumbrance Budeet Spent PERSONAL SERVICES 67,537 137,738 0 256,590 53.7% OPERATING EXPENDITURES 11,799 19,629 0 47,167 41.6% CAPITAL OUTLAY 0 7,547 21,069 63,812 44.8% TOTAL POLICE SPEC OP EXPENDITURES 79,336 164,914 21,069 367,569 50.60% 2nd Quarter Operating Statement 2 @ CITY OF SEBASTIAN, FLORIDA SCHEDULE OF ACTUAL TO BUDGET MARCH 31, 2006 POLICE ADMINISTRATION Quarter Year Current Revised % Description To Date ~ Encumbrance Budeet Spent PERSONAL SERVICES 41,419 84,985 0 179,745 47.3% OPERATING EXPENDITURES 3,484 8,022 0 26,413 30.4% CAPITAL OUTLAY 0 0 0 0 0.0% TOTAL POLICE ADMIN EXPENDITURES 44,904 93,008 0 206,158 45.11% POLICE SCHOOL RESOURCE OFFICER Quarter Year Current Revised % Description To Date ~ Encumbrance Budeet Spent PERSONAL SERVICES 27,611 55,421 0 127,851 43.3% OPERATING EXPENDITURES 3,178 5,003 0 12,174 41.1 % CAPITAL OUTLAY 1,808 1,808 26,721 35,500 80.4% TOTAL POLICE SRO EXPENDITURES 32,598 62,233 26,721 175,525 50.68% POLICE ROAD PATROL Quarter Year Current Revised % Description To Date To Date Encumbrance Budeet Spent PERSONAL SERVICES 318,749 619,001 0 1,506,935 41.1% OPERATING EXPENDITURES 35,565 77,258 1,312 153,115 51.3% CAPITAL OUTLAY 23,000 43,009 101,712 199,375 72.6% TOTAL POLICE RP EXPENDITURES 377,314 739,268 103,024 1,859,425 45.30% POLICE COMMUNITY POLICING UNIT Quarter Year Current Revised % Description To Date To Date Encumbrance Budeet Spent PERSONAL SERVICES 29,910 58,938 0 121,073 48.7% OPERATING EXPENDITURES 3,020 6,598 0 18,944 34.8% CAPITAL OUTLAY 0 22 0 0 0.0% TOTAL POLICE CP EXPENDITURES 32,930 65,557 0 140,017 46.82% POLICE CODE ENFORCEMENT Quarter Year Current Revised % Description To Date To Date Encumbrance Budeet Spent PERSONAL SERVICES 31,806 64,392 0 136,287 47.2% OPERATING EXPENDITURES 5,359 8,016 0 14,815 54.1% CAPITAL OUTLAY 0 0 5,058 6,000 84.3% TOTAL POLICE CE EXPENDITURES 37,165 72,408 5,058 157,102 49.31% @ 2nd Quarter Operating Statement 3 CITY OF SEBASTIAN, FLORIDA SCHEDULE OF ACTUAL TO BUDGET MARCH 31, 2006 POLICE PROFESSIONAL STANDARDS Quarter Year Current Revised % Description To Date To Date Encumbrance Budeet Spent PERSONAL SERVICES 23,135 47,224 0 97,503 48.4% OPERATING EXPENDITURES 2,053 3,607 0 13,618 26.5% CAPITAL OUTLAY 0 0 0 1,400 0.0% TOTAL POUCE PS EXPENDITURES 25,187 50,830 0 112,521 45.17% POLICE INVESTIGATIONS Quarter Year Current Revised % Description To Date To Date Encumbrance Budeet Spent PERSONAL SERVICES 85,001 187,177 0 410,277 45.6% OPERATING EXPENDITURES 19,940 36,901 1,906 78,633 49.4% CAPITAL OUTLAY 0 1,800 3,404 5,600 92.9% TOTAL POLICE INVEST EXPENDITURES 104,941 225,878 5,310 494,510 46.75% POLICE SUPPORT SERVICES DIVISION Quarter Year Current Revised % Description To Date To Date Encumbrance Budeet Spent PERSONAL SERVICES 62,046 126,020 0 269,525 46.8% OPERATING EXPENDITURES 5,252 11,704 0 20,868 56.1% CAPITAL OUTLAY 0 0 2,529 3,000 84.3% TOTAL POLICE SS EXPENDITURES 67,297 137,723 2,529 293,393 47.80% POLICE COMMUNICATIONS Quarter Year Current Revised % Description To Date To Date Encumbrance Budeet Spent PERSONAL SERVICES 73,953 151,834 0 370,502 41.0% OPERATING EXPENDITURES 7,686 15,270 0 36,025 42.4% CAPITAL OUTLAY 2,140 2,140 0 2,500 85.6% TOTAL POLICE COMM EXPENDITURES 83,780 169,245 0 409,027 41.38% ENGINEERING Quarter Year Current Revised % Description To Date To Date Encumbrance Budeet Spent PERSONAL SERVICES 105,546 205,016 0 418,078 49.0% OPERATING EXPENDITURES 7,876 13,159 0 55,734 23.6% CAPITAL OUTLAY 4,527 4,527 1,874 6,403 100.0% TOTAL ENGINEERING EXPENDITURES 117,949 222,702 1,874 480,215 46.77% @ 2nd Quarter Operating Statement 4 G0 2nd Quarter Operating Statement 5 CITY OF SEBASTIAN, FLORIDA SCHEDULE OF ACTUAL TO BUDGET MARCH 31, 2006 CEMETERY Quarter Year Current Revised % Description ~ ~ Encumbrance Budeet Spent PERSONAL SERVICES 26,096 52,738 0 113,731 46.4% OPERATING EXPENDITURES 5,178 8,787 4,500 28,995 45.8% CAPITAL OUTLAY 0 7,626 0 9,000 84.7% TOTAL CEMETERY EXPENDITURES 31,273 69,150 4,500 151,726 48.54% GROWTH MANAGEMENT Quarter Year Current Revised % Description To Date To Date Encumbrance Budeet Spent PERSONAL SERVICES 56,060 98,912 0 250,551 39.5% OPERATING EXPENDITURES 7,619 9,632 0 29,345 32.8% CAPITAL OUTLAY 0 0 0 0 0.0% TOTAL GROWTH MGMT EXPENDITURES 63,679 108,544 0 279,896 38.78% NON-DEPARTMENTAL Quarter Year Current Revised % Description To Date To Date Encumbrance Budeet Spent PERSONAL SERVICES 2,475 2,475 0 10,000 24.8% OPERATING EXPENDITURES 70,759 422,398 25,855 676,562 66.3% GRANTS & AIDS 2,215 2,215 0 0 0.0% NON-OPERATING 0 802,490 802,490 100.0% CONTINGENCY 0 0 0 160,939 0.0% TOTAL NON-DEPART EXPENDITURES 75,450 1,229,579 25,855 1,649,991 76.09% TOTAL GENERAL FUND REVENUE 2,387,231 7,141,109 N/A 12,095,670 59.0% TOTAL GENERAL FUND EXPENDITURES 2,631,451 5,982,991 560,002 12,095,670 54.1% NET REVENUES (244,220) 1,158,118 cV 2nd Quarter Operating Statement 6 ~ 2nd Quarter Operating Statement CITY OF SEBASTIAN, FLORIDA SCHEDULE OF ACTUAL TO BUDGET MARCH 31, 2006 7 CITY OF SEBASTIAN, FLORIDA SCHEDULE OF ACTUAL TO BUDGET MARCH 31, 2006 DISCRETIONARY SALES TAX DISCRETIONARY SALES TAX FUND REVENUES Quarter Year Current Revised % Description To Date To Date Encumbrance Budeet Collected TAXES 768,115 1,155,587 N/A 2,500,000 46.2% MISC. REVENUES 21,124 36,999 N/A 25,000 148.0% TOTAL DST REVENUES 789,239 1,192,586 N/A 2,525,000 47.23% DISCRETIONARY SALES TAX FUND EXPENDITURES Quarter Year Current Revised % Description To Date To Date Encumbrance Budeet Spent OTIIER SERVICES 1,078,615 1,153,615 0 1,727,787 66.8% UNAPPROPRIATED 0 0 0 797,213 0.0% TOTAL DST EXPENDITURES 1,078,615 1,153,615 0 2,525,000 45.69% RECREA TION IMPACT FEE FUND RECREA TION IMPACT FEE REVENUES Quarter Year Current Revised % Description To Date To Date Encumbrance Budeet Collected MISe. REVENUES 5,286 16,732 N/A 12,000 139.4% RECREATION IMP ACT FEE 98,475 213,200 N/A 360,000 59.2% TOTAL RIF REVENUES 103,761 229,932 N/A 372,000 61.81 % RECREATION IMPACT FEE EXPENDITURES Quarter Year Current Revised % Description To Date To Date Encumbrance Budeet Spent OTIIER SERVICES 61,250 122,500 0 245,000 50.0% UNAPPROPRIATED 0 0 0 127,000 0.0% TOTAL RIF EXPENDITURES 61,250 122,500 0 372,000 32.93% (i5) 2nd Quarter Operating Statement 8 CITY OF SEBASTIAN, FLORIDA SCHEDULE OF ACTUAL TO BUDGET MARCH 31, 2006 STORMW A TER UTILITY FUND STORMW A TER UTILITY REVENUES Description Quarter Year Current Revised % To Date To Date Encumbrance Budeet Collected 14,740 29,857 N/A 30,200 98.9% 83,098 680,975 N/A 804,980 84.6% 97,838 710,832 N/A 835,180 85.11% MlSC. REVENUES STORMWATER UTillTYFEE TOTAL SW UTillTY REVENUES STORMW ATER UTILITY EXPENDITURES Description Quarter ~ Year To Date Current Encumbrance Revised Budeet % Spent OPERATING EXPENDITURES OTIIER SERVICES TOTAL SW UTILITY EXPENDITURES 2,157 98,528 100,685 2,157 298,042 300,199 o o o 3,500 831,680 835,180 61.6% 35.8% 35.94% LAW ENFORCEMENT FOREITURE FUND LAW ENFORCEMENT FORFEITURE REVENUES Quarter Year Current Revised % Description To Date ~ Encumbrance Budeet Collected FINES AND FOREITURES 2,000 9,379 N/A 5,000 187.6% MlSC. REVENUES 1,078 2,046 N/A 5,000 40.9% TOTAL LEFF REVENUES 3,078 11,425 N/A 10,000 114.25% LAW ENFORCEMENT FORFEITURE EXPENDITURES Description Quarter Year Current Revised % ~ To Date Encumbrance Budl!:et Spent 846 846 0 10,000 8.5% 846 846 0 10,000 8.46% OPERATING EXPENDITURES TOTAL LEFF EXPENDITURES GANG RESISTANCE EDUCA nON AND TRAINING PROGRAM Description G.R.E.A.T. PROGRAM REVENUES Quarter Year Current Revised % To Date ~ Encumbrance Budeet Collected 0 0 N/A 9,894 N/A 22 31 N/A 0 N/A 22 31 N/A 9,894 N/A G.R.E.A.T. PROGRAM EXPENDITURES Quarter Year Current Revised % ~ To Date Encumbrance Budl!:et Spent 0 0 0 9,894 N/A 0 0 0 9,894 N/A INTERGVT'L REVENUES MlSC. REVENUES TOTAL G.R.E.A.T. REVENUES @ Description OPERATING EXPENDITURES TOTAL G.R.E.A.T. EXPENDITURES 2nd Quarter Operating Statement 9 CITY OF SEBASTIAN, FLORIDA SCHEDULE OF ACTUAL TO BUDGET MARCH 31, 2006 DISCRETIONARY SALES TAX DEBT SERVICE FUND DISCRETIONARY SALES TAX DEBT SERVICE FUND REVENUES Quarter Year Revised % Description To Date To Date Encumbrance Budeet Collected MISC. REVENUES 322 521 N/A 7,700 6.8% INTERFUND TRANSFER FROM DST 848,922 848,922 N/A 1,032,844 82.2% TOTAL DST DEBT SERVICE REVENUES 849,244 849,443 N/A 1,040,544 81.63% DISCRETIONARY SALES TAX DEBT SERVICE EXPENDITURES Quarter Year Current Revised % Description To Date To Date Encumbrance Budeet Spent OPERATING EXPENDITURES 0 0 0 300 0.0% DEBT SERVICE 848,922 1,033,219 0 1,035,844 99.7% OTHER SERVICES 0 0 0 4,700 0.0% TOTAL DST DEBT SERVICE EXPENDITURES 848,922 1,033,219 0 1,040,844 99.27% STORMW A TER UTILITY DEBT SERVICE FUND STORMW A TER UTILITY DEBT SERVICE REVENUES Quarter Year Current Revised % Description To Date To Date Encumbrance Budeet Collected MISC. REVENUES 222 359 N/A 280 128.1 % DEBT PROCEEDS 0 100,986 N/A 437,568 23.1% TOTAL SW DEBT SERVICE REVENUES 222 101,345 N/A 437,848 23.15% STORMW ATER UTILITY DEBT SERVICE EXPENDITURES Quarter Year Current Revised % Description To Date To Date Encumbrance Budeet Spent DEBT SERVICE 0 101,361 0 437,848 23.1% TOTAL SW DEBT SERVICE EXPENDITURES 0 101,361 0 437,848 23.15% @) 2nd Quarter Operating Statement 10 CITY OF SEBASTIAN, FLORIDA SCHEDULE OF ACTUAL TO BUDGET MARCH 31, 2006 GOLF COURSE FUND GOLF COURSE REVENUES Quarter Year Current Revised % Description ~ To Date Encumbrance Budeet Collected INTERGOVERNMENTAL REVENUES 6,998 6,998 N/A 0 0.0% CHARGES FOR SERVICE 599,907 990,503 N/A 1,552,114 63.8% MISC. REVENUES 19,417 38,263 N/A 56,470 67.8% OTIIER REVENUE SOURCES 0 0 N/A 61,395 0.0% TOTAL GC REVENUES 626,322 1,035,764 N/A 1,669,979 62.02% GOLF COURSE EXPENSES GOLF COURSE ADMINISTRATIVE Quarter Year Current Revised % Description To Date To Date Encumbrance Budl!:et Spent PERSONAL SERVICES 63,637 124,374 0 306,214 40.6% OPERATING EXPENSES 89,204 166,161 61,395 381,406 59.7% DEBT SERVICE 28,345 28,345 0 307,190 9.2% OTIIER SERVICES 0 0 0 16,574 0.0% TOTAL GC ADMINISTRATIVE EXPENSES 181,185 318,879 61,395 1,011,384 37.60% GOLF COURSE MAINTENANCE Quarter Year Current Revised % Description To Date To Date Encumbrance Budeet Spent OPERATING EXPENSES 134,871 267,153 0 545,571 49.0% CAPITAL OUTLAY 0 3,650 0 0 0.0% TOTAL GC MAINTENANCE EXPENSES 134,871 270,803 0 545,571 49.64% GOLF COURSE CARTS Quarter Year Current Revised % Description To Date To Date Encumbrance Budl!:et Spent PERSONAL SERVICES 7,774 14,787 0 56,374 26.2% OPERATING EXPENSES 14,656 28,106 0 54,450 51.6% CAPITAL OUTLAY 0 1,802 0 2,200 N/A TOTAL GC CARTS EXPENSES 22,430 44,695 0 113,024 39.54% TOTAL GOLF COURSE REVENUE 626,322 1,035,764 N/A 1,669,979 62.0% TOTAL GOLF COURSE EXPENSES 338,487 634,378 61,395 1,669,979 41.7% NET GOLF COURSE REVENUES 287,835 401,386 @ 2nd Quarter Operating Statement 11 2nd Quarter Operating Statement 12 @ I @ HOMt OF PELICAN ISLAND Cit of Sebastian, Florida Subject: Resolution R-06-09 Adoption of a Six- Year Capital Improvement Program for Fiscal Year 2007-2012 and a Six- Year Capital Outlay Plan for items greater than $7,500 r Fiscal Year 2007-2012 , Agenda No. OlD. I 03 D~partment O~.. in~~_ CIty Attorney: City Clerk: ubmittal by: City Manager Date Submitted: May 17, 2006 For Agenda of: May 24, 2006 Exhibits: . Resolution R-06-09 · Proposed Six-Year Capital Improvement Program for Fiscal Year 2007-2012 and a Six-Year Capital Outlay Plan for items greater than $7,500 for Fiscal Year 2007- 2012 EXPENDITURE REQUIRED: N/A AMOUNT BUDGETED: N/A APPROPRIATION REQUIRED: N/A SUMMARY As an adjunct to the adoption of the City's Operating Budget for FY 2007-2007, the City Manager in coordination with the Finance Department and other Departments/Divisions have prepared a Six- Year Capital Improvement Program for FY 2007-2012 and a Six-Year Capital Outlay Plan for items greater than $7,500 for Fiscal Year 2007-2012, which have been previously reviewed by both the City Council and the City Planning Zoning Commissions. The enclosed package reflects the elimination of Airport Air Traffic Control Project. RECOMMENDA TION Move to adopt Resolution R-06-09 approving a Six-Year Capital Improvement Program and a Six- Year Capital Outlay Plan for Fiscal Year 2007-2012. @ @ RESOLUTION NO. R-06-09 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA ADOPTING A SIX-YAER CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2007-2012 AND A SIX-YEAR CAPITAL OUTLAY PLAN FOR ITEMS GREATER THAN $7,500 FOR FISCAL YEAR 2007-2012; PROVIDING REPEAL OF RESOLUTIONS OR PARTS OF RESOLUTIONS IN CONFLICT HEREWITH; PROVIDING FOR SEVERABILITY AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Sebastian, Indian River County, Florida finds that it is in the best interest of its citizens and taxpayers to provide for financial planning; and WHEREAS, a detailed capital budget is necessary for the proper annual operation of the City and its desired capital program; WHEREAS, the Six-Year Capital Improvement Program and the Six-Year Capital Outlay Plan have been reviewed by both the City Council and the City Planning Zoning ComInission; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA as follows: Section 1. The Six-Year Capital Improvement Program for Fiscal Year 2007-2012 and the Six -Year Capital Outlay Plan for items greater than $7,500 for Fiscal year 2007- 2012 for the City of Sebastian are attached hereto. Section 2. All Resolutions or parts of Resolutions in conflict herewith are hereby repealed. Section 3. This Resolution shall take effect immediately upon its adoption. The foregoing Resolution was moved for adoption by Councilmember The motion was seconded by Councilmember and, upon being put into a vote, the vote was as follows: Mayor Nathan McCollum Vice-Mayor Brian Burkeen Councilmember Andrea Coy Councilmember Sal Neglia Councilmember Al Paternoster The Mayor thereupon declared this Resolution duly passed and adopted this 24th day of May, 2006 CITY OF SEBASTIAN, FLORIDA By: Nathan McCollum, Mayor A TrEST: Sally A. Maio, MMC City Clerk Approved as to form and legality for the reliance by the City of Sebastian only: Rich Stringer, City Attorney @ CITY OF SEBASTIAN, FLORIDA CAPITAL IMPROVEMENT PROGRAM FISCAL YEAR 2007-12 TABLE OF CONTENTS CAPITAL lMPROVEMENT PROGRAM (CIP) Page Number CAPIT AL IMPROVEMENT PROGRAM INTRODUCTION CAPITAL IMPROVEMENT PROGRAM SUMMARY Summary Grouped by Department Summary Grouped by Function Summary Grouped by Funding Source Summary - List of Projects FY 200612007 Project by Funding Source FY 2007/2008 Project by Funding Source FY 200812009 Project by Funding Source FY 2009/2010 Project by Funding Source FY 2010/2011 Project by Funding Source FY 201l/2012 Project by Funding Source POLICE DEPARTMENT 6- YEAR CIP PUBLIC WORKS DEPARTMENT 6- YEAR CIP - Summary Roads and Maintenance Division - Detail Parks and recreation Division - Detail Stormwater Division - Detail ENGINEERING DEPARTMENT 6-YEAR CIP - Summary Engineering - Detail MUNICIPAL GOLF COURSE 6- YEAR CIP - Summary Golf Course - Detail MUNICPAL AIRPORT 6-YEAR CIP - Summary Airport - Detail 1 2 2 2 3 4 5 6 6 7 7 8-9 10 11-13 14-16 17-18 19 20-22 23 24 25 26-28 CAPITAL OUTLAY - AMOUNT GREATER THAN $7,500 CAPIT AL OUTLAY INTRODUCTION CAPIT AL OUTLAY SUMMARY FINANCE DEPARTMENT Management Information System Division POLICE DEPARTMENT Police Administration Road Patrol Detective Support Services Special Operations Code Enforcement Professional Standards PUBLIC WORKS DEPARTMENT Roads and Maintenance Division Parks and Recreation Division Stormwater Cemetery Division ENGINEERING DEPARTMENT Engineering MUNICIPAL GOLF COURSE BUILDING DEPARTMENT 29 30-31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46~ W CITY OF SEBASTIAN, FLORIDA CAPITAL IMPROVEMENT PROGRAM FISCAL YEAR 2007-12 CAPITAL IMPROVEMENT PROGRAM City of Sebastian's adopted financial policies requires the City to coordinate the development of the Capital Improvement Program budget with the development of the strategic plan and operating budget, as well as ensuring compliance with the Comprehensive Plan Capital Improvement Element. Future operating expenditures and revenues associated with new capital improvements will be projected and included in the Capital Improvement Program Five- Year Forecast. The Capital Improvement Program is updated annually and encompasses a period of six years (the current plan covers FY 2006/07 - FY 2011/12). What are Capital Improvements? Capital improvements include streets, buildings, building improvements, new parks, park expansions/improvements, airport runways, infrastructure improvements, and major, one-time acquisitions of equipment. Projects in the Capital Improvement Program generally cost more than $50,000 and last at least five years. Policies Used in Developing the Capital Improvement Program All capital projects submitted for approval must be justified in terms of how the project supports the achievement of the City's Strategic Priorities. Projects are prioritized and approved based on the relevancy of the project to the City's Strategic Plan and the impact on the end stakeholder(s). 1. The City shall adopt an annual Capital Budget based on the Capital Improvement Program. Future capital improvement expenditures necessitated by changes in population, real estate development, or in economic base will be calculated and included in the capital improvement budget projections. 2. The originating department of the capital improvement project will identify the estimated costs and funding sources for each capital project proposal before it is submitted to the City Council for approval. 3. The City shall make all capital improvements in accordance with an adopted Capital Improvement Program budget. 4. The City will determine and use the most prudent fmancial methods for acquisition of capital improvement projects based upon market conditions at the time of acquisition. Following is a six-year Capital Improvement Program (CIP) Project Schedule for each requesting department/division. In addition to the Airport fund (AP) and the Golf Course Fund (GC), the CIP also includes projects funded by the General Fund, Local Option Gas Tax (LOGT), Discretionary Sales Tax (DST), Cemetery Trust Fund (CTF), Recreation Impact Fee (RIP), Stormwater Utility Fees (SUP) as well as State and Federal Grants. It is a listing of projects needed for replacement or improvement of the City's major equipment, facilities, roadways, and structures. Although, potential funding has been identified, changes may be made in conjunction with alternative sources as they become available in each of these subsequent years. As with the annual Capital Projects Program, funding will be provided in a combination of pay-as-you-go and debt/grant financed sources. The timing of projects identified may be altered from year to year to meet changing circumstances. @) 1 CITY OF SEBASTIAN, FLORIDA CAPITAL IMPROVEMENT PROGRAM FISCAL YEAR 2007-12 SUMMARY Grouped by Department Police Department Public Works Department Roads & Maintenance Parks & Recreation Stonnwater Engineering Department Engineering Golf Course Airport Total by Departments Grouped by Function Public Safety Transportation Parks & Recreation Physical Environment Total by Functions Grouped by Fundine Source General Fund DST LOGT Recreation impact Fees Stormwater Utilities Airport Operating Revenues Golf Course Debt Proceeds Grants Governmental Fund Debt Proceeds County Transportation Impact Fees Capital Replacement Fund Total Funding Sources FY 2006-07 FY 2007-08 FY 2008-09 FY 2009-10 FY 2010-11 FY 2011-12 Total $ 85,000 $ - $ - $ - $ - $ - $ 85,000 1,660,000 150,000 90,000 60,000 100,000 80,000 2,140,000 150,000 1,500,000 100,000 50,000 50,000 50,000 1,900,000 330,000 200,000 50,000 250,000 50,000 50,000 930,000 1,450,000 1,650,000 3,400,000 3,400,000 400,000 5,600,000 15,900,000 1,500,000 1,000,000 2,500,000 2,165,305 1,600,000 1,150,000 1,400,000 6,315,305 7,340,305 5,100,000 3,640,000 4,910,000 2,000,000 6,780,000 29.770,305 85,000 5,275,305 1,650,000 330,000 85,000 24,355,305 4,400,000 930,000 3,400,000 1,500,000 200,000 3,490,000 100,000 50,000 4,610,000 50,000 250,000 1,900,000 50,000 50,000 5,680,000 1,050,000 50,000 7,340,305 5,100,000 3,640,000 4,910,000 2,000,000 6,780,000 29,770,305 $ 340,000 $ - $ 90,000 $ - $ - $ - $ 430,000 $ 1,985,000 $ 1,100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 3,485,000 350,000 550,000 300,000 300,000 300,000 300,000 2,100,000 70,000 1,000,000 100,000 50,000 50,000 50,000 1,320,000 50,000 50,000 50,000 50,000 50,000 50,000 300,000 170,561 320,000 230,000 280,000 1,000,561 1,500,000 1,000,000 2,500,000 2,774,744 1,280,000 920,000 1,120,000 6,094,744 500,000 500,000 3,000,000 3,000,000 5,200,000 11,200,000 100,000 300,000 260,000 100,000 80,000 840,000 7,340,305 5,100,000 3,640,000 4,910,000 2,000,000 6,780,000 29,770,305 @ 2 CITY OF SEBASTIAN, FLORIDA CAPITAL IMPROVEMENT PROGRAM FISCAL YEAR 2007-12 SUMMARY List of Projects Police Department E911 System Roads & Maintenance PW Compound Phase n Skidsteer Asphalt Truck Backhoe Brush truck grappling Flatbed Tandem Dump Bucket Truck Parks & Recreation Hardee Park Improvement Schumann Park RacquetballlBasketball Courts Mooring Field Community Center New Park - various Stormwater Excavator Dump Truck 1/4 Round Swale Rehab Backhoe Engineering Barber St. Realignment Easy St. Renovation Sidewa1k/Bike Paths Street Repaving Bridges Laconia 51. Extention Fleming 51. Extention Barber 51. Widening Golf Course Lan Acquisition New Clubhouse Airport Construct Taxiway "C" Master Plan Update Construct Apron Construct Perimeter Rd. Construct Access Road Construct T-Hangars LoaderlExcavator Construct Taxilanes Construct Hangars Total (j~~ FY 2006-07 FY 2007-08 FY 2008-09 FY 2009-10 FY 2010-11 FY 2011-12 Total $ 85,000 $ - $ - $ - $ - $ - $ 85,000 1,500,000 1,500,000 60,000 60,000 100,000 100,000 150,000 150,000 90,000 90,000 60,000 60,000 100,000 100,000 80,000 80,000 50,000 50,000 80,000 80,000 20,000 20,000 1,500,000 1,500,000 100,000 50,000 50,000 50,000 250,000 150,000 200,000 350,000 130,000 130,000 50,000 50,000 50,000 50,000 50,000 50,000 300,000 150,000 150,000 400,000 400,000 750,000 1,250,000 2,000,000 150,000 150,000 150,000 150,000 150,000 150,000 900,000 150,000 150,000 150,000 150,000 150,000 150,000 900,000 100,000 100,000 100,000 100,000 100,000 500,000 3,000,000 3,000,000 3,000,000 3,000,000 5,200,000 5,200,000 1,500,000 1,500,000 1,000,000 1,000,000 1,500,000 1,500,000 300,000 300,000 365,305 365,305 800,000 800,000 800,000 800,000 800,000 800,000 350,000 350,000 800,000 800,000 600,000 600,000 $ 7,340,305 $ 5,100,000 $ 3,640,000 $ 4,910,000 $ 2,000,000 $ 6,780,000 $ 29,770,305 3 ~ <~ 8~ ~O~ o~u ~~~ ~~p ;izo <~oo l-I~~ ~~z <ol-l ~~~ ~~~ oo~~ ~l-I~ o~~ ~< ~~ l-Il-I u~ < u 't:I 1:1 ~ 'Ii ~ ~ ~ o ~ .~.. ~ ~ 8 ~ -= ~ ~ '8\ .~ ~ = U ..s f;l;.. 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'" <.l ~ = '" ...~ .~ u ::g~ o(l .., "'~ 'tl U 0: ~ ~t:Q 0.0 = '5.s I1.l :g ~ ~ ~A-.o.o I1.l ~ I1.l = '" Ul .., ~ ';> g ;:] ~~~ g. ",ii ~g 'i:~~~"'~.E ~~~t]~..,~gu ~::!ii,~~:s~:g~ ~ Vi-~~t:QUlUlt:Q~Z 8 g .... M .... co S .... co M ~ OJ ... o .... OJ ~ 'tl ~ '" CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2007-2012 SUMMARY OF CAPITAL IM:PROVEMENT PROJECTS POLICE DEPARTMENT Proiect Name FY 2006-07 FY 2007-08 FY 2008-09 FY 2009-10 FY 2010-11 FY 2011-12 Total E911 System $ 85,000 $ - $ - $ - $ - $ - $ 85,000 Department Total $ 85,000 $ - $ - $ - $ - $ - $ 85,000 8 @) CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2007-2012 CAPITAL IMPROVEMENT PROJECT DETAIL POLICE EPARTMENT Project Name: E911 System Funding Source: Discretionary Sales Tax Project Description: The E 911 answering point once established in the Sebastian Police Department will enable a Sebastian resident to dial 911 and be connected with a local dispatcher. The calls are currently being taken at the Sheriff s Office and then transferred to our local dispatchers. This creates some confusion and requires the caller to repeat their information, thus adding time to the emergency response. The estimated cost for this project is $125,000. Estimated $40,000 will be paid for by the County's E 911 telephone surcharge. Project Costs: Project FY 06-07 FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 Total $85,000 $0 $0 $0 $0 $0 $85,000 Operating Impact: $0 $0 $0 $0 $0 $0 $0 @ 9 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2007-2012 SUMMARY OF CAPITAL IMPROVEMENT PROJECTS PUBLIC WORKS DEPARTMENT Proiect Name FY 2006-07 FY 2007-08 FY 2008-09 FY 2009-10 FY 2010-11 FY 2011-12 Total Roads & Maintenance Division: Construction of Public Works Compound Skidsteer Asphalt Truck Replacement Backhoe Replacement Brush Truck Grappling Flatbed Replacement Tandem Dump replacement Bucket Truck replacement Division Total $1,500,000 60,000 100,000 - $1,500,000 60,000 100,000 150,000 90,000 60,000 100,000 80,000 80,000 150,000 90,000 60,000 100,000 $1,660,000 $ 150,000 $ 90,000 $ 60,000 $ 100,000 $ 80,000 $2,140,000 Parks & Recreation Division: Hardee Park Improvement Schumann Park Racquetball/B asketball Courts Mooring Field Community Center New Park - Azine Terrace New Park - Keen Terrace New Park - Barber St. & Acorn Terrace New Park - Carnival & Periwinkle New Park - Celtic & Crown Division Total Stormwater Excavator Dump Truck 1/4 Round Swale Rehab Backhoe Division Total $ 50,000 $ - $ - $ - $ - $ - $ 50,000 80,000 80,000 20,000 20,000 1,500,000 1,500,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 $ 150,000 $ 1,500,000 $ 100,000 $ 50,000 $ 50,000 $ 50,000 $1,900,000 $ 150,000 $ 130,000 50,000 - $ - $ 200,000 $ - $ - $ 350,000 130,000 50,000 300,000 150,000 50,000 150,000 50,000 50,000 50,000 $ 330,000 $ 200,000 $ 50,000 $ 250,000 $ 50,000 $ 50,000 $ 930,000 10 @ CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2007-2012 CAPITAL Il\1PROVEMENT PROJECT DETAIL ROADS AND MAINTENANCE DIVISION Project Name: Public Works Compound Project Description: The Compound includes the construction and relocation of City garage, a public works storage building, a building maintenance workshop, a park maintenance building, and a stormwater maintenance building. The operating impact represents utilities. Funding Source: Discretionary Sales Tax P roject Costs: Project FY 06-07 FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 Total $1,500,000 $0 $0 $0 $0 $0 $1,500,000 0 perating Impact: $12,000 $12,360 $12,731 $13,113 $13,506 $13,911 $77,621 ProjeCt Name: Asphalt Truck Project Description: This is to replace the 1996 asphalt truck due to age and condition and maintenance. The operating impact includes routine maintenance and fuel. General fund Capital Funding Source: Replacement Fund Project Costs: FY 06-07 $100,000 FY 07-08 $0 FY 08-09 $0 FY 09-10 $0 FY 10-11 $0 FY 11-12 $0 Project Total $100,000 Operating Impact: $2,800 $2,800 $2,800 $2,800 $2,800 $2,800 $16,800 Project Name: Skidsteer Project Description: The skidsteer newer model has closed cab to keep dust and debris off General Fund Capital replacement operator for safer operation. The operating impact includes routine Fund maintenance and fuel. Funding Source: Project Costs: Project FY 06-07 FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 Total $60,000 $0 $0 $0 $0 $0 $60,000 Operating Impact: $2,000 $2,000 $2,000 $2,000 $2,000 $2,000 $12,000 @ 11 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2007-2012 CAPITAL IMPROVEMENT PROJECT DETAIL ROADS AND MAINTENANCE DIVISION - CONTINUED Project Name: Brush Truck Grappling Project Description: The brush truck with grappling bucket will facilitate debris clean up for parks routine tree maintenance and code enforcement clean up. The operating impact includes routine maintenance and fuel. Funding Source: General Fund Project Costs: Project FY 06-07 FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 Total $0 $0 $90,000 $0 $0 $0 $90,000 Operating Impact: $0 $0 $3,400 $3,400 $3,400 $3,400 $13,600 Project Name: Flatbed Project Description: This is to replace the 1996 flatbed due to age and condition and maintenance. The operating impact includes routine maintenance and fuel. General fund Capital Funding Source: Replacement Fund Project Costs: Project FY 06-07 FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 Total $0 $0 $0 $60,000 $0 $0 $60,000 Operating Impact: $0 $0 $0 $5,500 $5,500 $5,500 $16,500 Project Name: Backhoe Project Description: Backhoe Replacement and upgrade before costly repairs are needed and down time. The operating impact includes routine maintenance and fuel. General fund Capital Funding Source: Replacement Fund Project Costs: FY 06-07 $0 FY 07-08 $150,000 FY 08-09 $0 FY 09-10 $0 FY 10-11 $0 FY 11-12 $0 Project Total $150,000 Operating Impact: $0 $1,200 $1,200 $1,200 $1,200 $1,200 $6,000 12 @ CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2007-2012 CAPITAL IlVIPROVEMENT PROJECT DETAIL ROADS AND MAINTENANCE DIVISION - CONTINUED Project Name: Tandem Dump Project Description: Tandem Dump replacement before costly repairs are needed. The operating impact includes routine maintenance and fuel. General fund Capital Funding Source: Replacement Fund Project Costs: Project FY 06-07 FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 Total $0 $0 $0 $0 $100,000 $0 $100,000 Operating Impact: $0 $0 $0 $0 $4,300 $4,300 $8,600 Project Name: Bucket Truck Project Description: Bucket Truck replacement upgrade for operator safety. The operating impact includes routine maintenance and fuel. General fund Capital Funding Source: Replacement Fund @ 13 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2007-2012 CAPITAL IMPROVEMENT PROJECT DETAIL PARKS AND RECREATION DIVISION Project Name: New Park - Azine Terrace Project Description: The construction includes planting trees, fitness trail with stations, benches. The operating impact includes maintenance costs. Funding Source: Recreation Impact Fees Project Costs: Project FY 06-07 FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 Total $0 $0 $50,000 $0 $0 $0 $50,000 Operating Impact: $0 $0 $500 $500 $500 $500 $2,000 Project Name: New Park - Keen Terrace Project Description: The construction includes a walking trail, a playground pavilion, benches, and picnic tables. The operating impact includes maintenance costs. Funding Source: Recreation Impact Fees Project Costs: Project FY 06-07 FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 Total $0 $0 $50,000 $0 $0 $0 $50,000 Operating Impact: $0 $0 $1,000 $1,000 $1,000 $1,000 $4,000 Project Name: Hardee Park Improvement Project Description: The construction includes a walking trail and a new playground. The operating impact includes regular maintenance costs. Funding Source: Recreation Impact Fees Project Costs: Project FY 06-07 FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 Total $50,000 $0 $0 $0 $0 $0 $50,000 Operating Impact: $500 $500 $500 $500 $500 $500 $3,000 14 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2007-2012 CAPITAL IMPROVEMENT PROJECT DETAIL PARKS AND RECREATION DIVISION - CONTINUED Project Name: Schumann Park Racquetball Courts Project Description: Rebuild racquetball courts at Schumann Park, which were destroyed by hurricanes. Funding Source: FEMA Reimbursement Project Costs: $0 FY 09-10 $0 FY 10-11 $0 FY 11-12 $0 Project Total $80,000 FY 06-07 $80,000 FY 07-08 $0 FY 08-09 Operating Impact: $0 $0 $0 $0 $0 $0 $0 Project Name: New Park - Barbet St. Project Description: A new park at Barber Street and Acorn Terrace. The construction includes a dog park with fencing and a dog exercise trail. The operating impact includes regular maintenance costs. Funding Source: Recreation Impact Fees Project Costs: Project FY 06-07 FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 Total $0 $0 $0 $50,000 $0 $0 $50,000 Operating Impact: $0 $0 $ 0 $1,000 $1,000 $1,000 $3,000 Project Name: New Park - Carnival Project Description: A new park at Carnival and Periwinkle. The construction includes a playground, a small pavilion, picnic tables, and benches. The operating impact includes regular maintenance costs. Funding Source: Recreation Impact Fees Project Costs: $0 FY 09-10 $0 FY 10-11 $50,000 FY 11-12 $0 Project Total $50,000 FY 06-07 $0 FY 07-08 $0 FY 08-09 Operating Impact: $0 $0 $0 $0 $500 $500 $1,000 @ 15 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2007-2012 CAPITAL IMPROVEMENT PROJECT DETAIL PARKS AND RECREATION DIVISION - CONTINUED Project Name: New Park - Celtic & Crown Project Description: The construction includes a playground, a small pavilion, picnic tables, and a walking trail. The operating impact includes regular maintenance costs. Funding Source: Recreation Impact Fees Project Costs: $0 FY 09-10 $0 FY 10-11 $0 FY 11-12 $50,000 Project Total $50,000 FY 06-07 $0 FY 07-08 $0 FY 08-09 Operating Impact: $0 $0 $0 $0 $0 $500 $500 Project Name: Community Center Project Description: A new community center for programs and rentals. The operating Recreation impact fees 66.6%, Debt impact includes utilities and personnel. Financing 33.4% Funding Source: Project Costs: Project FY 06-07 FY 07 -08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 Total $0 $1,500,000 $0 $0 $0 $0 $1,500,000 Operating Impact: $0 $20,000 $20,000 $20,000 $20,000 $20,000 $100,000 16 @ CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2007-2012 CAPITAL IMPROVEMENT PROJECT DETAIL STORMW A TER DIVISION Project Name: Excavator Project Description: An excavator to supplement and eventually replace badger originally purchased in 1995 as a used machine. The operating impact includes regular maintenance and fuel costs. Funding Source: Stormwater Utility Fund Project Cos ts: Project FY 06- 07 FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 Total $15 0,000 $0 $0 $0 $200,000 $0 $350,000 Operating 1m pact: $2,250 $2,250 $2,250 $2,250 $4,500 $4,500 $18,000 Project Name: Dump Truck Project Description: A new dump truck is necessary for increasing swale rehabilitation either with or without 1/4 round. This permits constant rotation of soil removal and cleans sand. This also increases productivity. The operating impact includes regular maintenance and fuel costs. Funding Source: Stormwater Utility Fund Project Cos ts: Project FY06 -07 FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 Total $13 0,000 $0 $0 $0 $0 $0 $130,000 Operating 1m pact: $4,300 $4,300 $4,300 $4,300 $4,300 $4,300 $25,800 Project Name: 1/4 Round Swale Rehab Project Description: 1/4 Round Annual Swale Rehabilitation Project. Funding Source: Stormwater Utility Fund Project Costs: FY 06-07 $50,000 FY 07-08 $50,000 FY 08-09 $50,000 FY 09-10 $50,000 FY 10-11 $50,000 FY 11-12 $50,000 Project Total $300,000 Operating Impact: $0 $0 $0 $0 $0 $0 $0 @) 17 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2007-2012 CAPITAL IMPROVEMENT PROJECT DETAIL STORMW A TER DIVISION - CONTINUED Project Name: Backhoe Project Description: To replace two existing backhoes. The 1993 Case Backhoe was new when purchased. The 1995 Case backhoe was used when purchased. Some trade-in allowance for Two Old Units has been factored in the pricing. The operating impact includes regular maintenance and fuel costs. Funding Source: Capital Replacement Fund Project Costs: Project FY 06-07 FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 Total $0 $150,000 $0 $0 $150,000 $0 $300,000 Operating Impact: $0 $1,200 $1,200 $1,200 $1,200 $1,200 $6,000 18 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2007-2012 SUMMARY OF CAPITAL IMPROVEMENT PROJECTS ENGINEERING DEPARTMENT Proiect Description FY 2006-07 FY 2007-08 FY 2008-09 FY 2009-10 FY 2010-11 FY 2011-12 Total Engineering @ 19 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2007-2012 CAPITAL IMPROVEl\1ENT PROJECT DETAIL ENGINEERING Project Name: Barber Street Realignment Funding Source: Discretionary Sales Tax Project Costs: FY 06-07 $400,000 FY 07-08 $0 FY 08-09 $0 Operating Impact: $0 $0 Project Name: Easy Street Renovation CDBG $700,000 Funding Source: Local Option Gas Tax $300,000 DST $1,000,000 Project Description: The Barber Street Realignment project is concerned with straightening a very sharp turn into a more friendly curve where Barber Street turns to the east at Pelican Island Place and continues along the route of what used to be Stratton Avenue eastward to a major intersection at US Highway 1. The plan is to realign Barber Street essentially between Arcadia and Tracy. FY 09-10 $0 Project Total $400,000 FY 10-11 $0 FY 11-12 $0 $0 $0 $0 $0 $0 Project Description: The prospective plan is to widen and raise the street while improving the stormwater drainage system and providing new sidewalks / bike paths. The prospective plan also includes the installation of "Miami Curb" (a flattened "V") on both sides to improve stormwater conveyance. Project Costs: Project FY 06-07 FY 07 -08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 Total $750,000 $1,250,000 $0 $0 $0 $0 $2,000,000 Operating Impact: $0 $0 $0 $0 $0 $0 $0 Project Name: Annual Sidewalk & Bikepath Funding Source: Local Option Gas Tax Project Costs: FY 06-07 $150,000 FY 07-08 $150,000 FY 08-09 $150,000 Operating Impact: $0 $0 Project Description: Annual program FY 09-10 $150,000 Project Total $900,000 FY 10-11 $150,000 FY 11-12 $150,000 $0 $0 $0 $0 $0 20 @ CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2007.2012 CAPITAL IMPROVEMENT PROJECT DETAIL ENGINEERING. CONTINUED Project Name: Street Repaving Project Description: Annual program Funding Source: Local option Gas Tax Project Costs: Project FY 06-07 FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 Total $150,000 $150,000 $150,000 $150,000 $150,000 $150,000 $900,000 Operating Impact: $0 $0 $0 $0 $0 $0 $0 Project Name: Bridges Project Description: The City's Bridges project(s) involves the renovation at several bridges effectively widening them in some suitable manner to enable safer and more user-friendly pedestrian and bikeway crossings. The City has six such major bridges that call for such improvements. Funding Source: DST Project Costs: Project FY 06-07 FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 Total $0 $100,000 $100,000 $100,000 $100,000 $100,000 $500,000 Operating Impact: $0 $0 $0 $0 $0 $0 $0 Project Name: Laconia Street Extension County Transportation Funding Source: Fees Project Description: The Laconia Street Extension project calls for the extension of Impact Laconia Street southward from the existing City Limits for a distance of about 0.6 miles to a new connection at CR-51O in order to provide a needed traffic corridor from the City to the growing unincorporated County area to the south. Project Costs: FY 06-07 $0 FY 07-08 $0 FY 08-09 $3,000,000 FY 09-10 $0 FY 10-11 $0 FY 11-12 $0 Project Total $3,000,000 Operating Impact: $0 $0 $0 $0 $0 $0 $0 @ 21 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2007-2012 CAPITAL IMPROVEMENT PROJECT DETAIL ENGINEERING - CONTINUED Project Name: Fleming Street Extension County Transportation Funding Source: Fees Project Description: The Fleming Street Extension project involves the extension of Impact Fleming Street from its current south end at South Easy Street eastward to a new connection with US Highway 1 at 109th Street, a distance of about 1.2+ miles. This project requires additional land acquisition and the relocation of an existing FEC railroad crossing. Project Costs: Project FY 06-07 FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 Total $0 $0 $0 $3,000,000 $0 $0 $3,000,000 Operating Impact: $0 $0 $0 $0 $0 $0 $0 Project Name: Barber Street Widening County Transportation Funding Source: Fees Project Description: The Barber Street Widening project deals with the projected future Impact need to widen Barber Street from two lanes to three or four lanes from CR-512 (aka Sebastian Blvd.) southward and eastward to Schumann Drive and then further on to a main intersection at US Highway 1, a total distance of approximately three miles. Project Costs: Project FY 06-07 FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 Total $0 $0 $0 $0 $0 $5,200,000 $5,200,000 Operating Impact: $0 $0 $0 $0 $0 $0 $0 22 e CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2007-2012 SUMMARY OF CAPITAL IMPROVEMENT PROJECTS GOLF COURSE Proiect Description Land Acquisition New Clubhouse Department Total @ FY 2006-07 FY 2007-08 FY 2008-09FY 2009-lOFY 2010-11 FY 2011-12 Total $ 1,500,000 $ $ $ $ $ _ $ 1,500,000 1,000,000 1,000,000 $ 1,500,000 $ - $ - $ - $ - $ 1,000,000 $ 1,000,000 23 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2007-2012 CAPITAL IMPROVEMENT PROJECT DETAIL GOLF COURSE Project Name: Land Acquisition Project Description: The acquisition of land to replace current land lease has become necessary due to the significane increase in land lease payments for the future. It is more economical to purchase instead of leasing. Funding Source: Golf Debt Project Costs: Project FY 06-07 FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 Total $1,500,000 $0 $0 $0 $0 $0 $1,500,000 Operating Impact: $0 $0 $0 $0 $0 $0 $0 Project Name: New Club House Project Description: The estimated amount of $1,000,000 includes engineering plans, removal of existing building, the temporary facility, and all aspects oj new construction. The cost of renovating existing golf shop, offices and restrooms and adding additional 1600 square feet to the existing building is approximately $700,000. This could prove to be non-cost effective due to several reasons including plumbing and electrical issues, frame construction and evidence of termites and air conditioning issues. Staff recommends this project to be programmed in the plan after the Golf Course Bonds are paid off. Funding Source: Golf Debt Project Costs: Project FY 06-07 FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 Total $0 $0 $0 $0 $0 $1,000,000 $1,000,000 Operating Impact: $0 $0 $0 $0 $0 $0 $0 24 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2007-2012 SUMMARY OF CAPITAL IMPROVEMENT PROJECTS Proiect Description Construct Taxiway "C" Airport Master Plan Update Construct Apron Construct Perimeter Road Construct Access Road Construct T-Hangars Acquire Loader/Excavator Construct Taxi1anes Construct Hangars Department Total (ij) AIRPORT FY 2006-07 FY 2007-08 FY 2008-09 FY 2009-10 FY 2010-11 FY 2011-12 Total 1,500,000 1,500,000 300,000 300,000 365,305 365,305 800,000 800,000 800,000 800,000 800,000 800,000 350,000 350,000 800,000 800,000 600,000 600,000 $2,165,305 $1,600,000 $ - $1,150,000 $ 1,400,000 $ - $ 6,315,305 25 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2007-2012 CAPITAL IMPROVEMENT PROJECT DETAIL Project Name: Construct Taxiway "C" FAA 95% Funding Source: FDOT 2.5% Airport 2.5% AIRPORT Project Description: Currently, aircrafts having to taxi from the east side of the airport to Primary Runway 4 must cross three runway ends or back-taxi down the runway itself (a less than desirable maneuver) to get to that runway end for departure. The addition of a parallel taxiway to Runway 4-22 (TXY- C) will significantly increase the safety of operations at the airport and reduce the possibility of runway Project Costs: Project FY 06-07 FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 Total $1,500,000 $0 $0 $0 $0 $0 $1,500,000 Operating Impact: $0 $0 $0 $0 $0 $0 $0 Project Name: Airport Master Plan Update FDOT 80% Funding Source: Airport 20% Project Description: According to FAA and FDOT, airports need to have an updated master plan ever 5 years. Even at present, ours is out-dated as we have completed nearly all of the major improvements outlined in the last Master Plan. In order to remain eligible for future Federal and State funding, we must have a current, approved Airport Master Plan and Layout Plan. Project Costs: Project FY 06-07 FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 Total $300,000 $0 $0 $0 $0 $0 $300,000 Operating Impact: $0 $0 $0 $0 $0 $0 $0 Project Name: Construct Apron FDOT80% Funding Source: Airport 20% Project Costs: FY 06-07 $365,305 FY 07-08 $0 FY 08-09 $0 Operating Impact: $0 $0 Project Description: Additional aircraft parking spaces are desperately needed at our airport. This will not only better serve the public, it will also result in added airport revenues. FY 09-10 $0 Project Total $365,305 FY 10-11 $0 FY 11-12 $0 $0 $0 $0 $0 $0 26 @ CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2007-2012 CAPITAL IMPROVEMENT PROJECT DETAIL AIRPORT - CONTINUED Project Name: Construct Perimeter Road Project Description: Based on the results of the afore-mentioned Airport Master Plan, this effort would be to begin construction of a perimeter road with the ultimate goal of connecting Roseland Road to Main Street via the airport perimeter. The operating impact includes regular maintenance for eaement. FDOT80% Funding Source: Airport 20% Project Costs: Project FY 06-07 FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 Total $0 $800,000 $0 $0 $0 $0 $800,000 Operating Impact: $0 $2,000 $2,000 $2,000 $2,000 $2,000 $10,000 Project Name: Construct Access Road Project Description: Based on the results of the afore-mentioned Airport Master Plan, this effort would be to begin construction of a perimeter road with the ultimate goal of connecting Roseland Road to Main Street via the airport perimeter. The operating impact includes regular maintenance for eaement. FDOT 80% Funding Source: Airport 20% Project Costs: Project FY 06-07 FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 Total . $0 $800,000 $0 $0 $0 $0 $800,000 Operating Impact: $0 $2,000 $2,000 $2,000 $2,000 $2,000 $10,000 Project Name: Construct T-Hangars Project Description: Additional hangar space is desperately needed at Sebastian. This will also offer a significant increase in airport revenues. FDOT 80% Funding Source: Airport 20% Project Costs: FY 06-07 $0 FY 07-08 $0 FY 08-09 $0 FY 09-10 $800,000 FY 10-11 $0 FY 11-12 $0 Project Total $800,000 Operating Impact: $0 $0 $0 $0 $0 $0 $0 cEJ 27 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2007-2012 CAPITAL IMPROVEMENT PROJECT DETAIL AIRPORT. CONTINUED Project Name: Acquire Loader/Excavator Project Description: Currently, airport staff must rent equipment from the Public Works and Engineering Departments, which have the unfortunate effect of pulling their equipment away from their intended duties. It will not only cost the airport less to have its own equipment, but it will also allow our other departments to better serve our residents. Tha operating impact includes regular maintenance and fuel costs. FDOT80% Funding Source: Airport 20% Project Costs: Project FY 06-07 FY 07-08 FY 08-09 FY 09-10 FY 10-11 ~FY 11-12 Total $0 $0 $0 $350,000 $0 $0 $350,000 Operating Impact: $0 $0 $0 $1,000 $1,500 $1,500 $4,000 Project Name: Construct Hangars Project Description: There is a very high demand for hangar space at Sebastian, particularly for larger buildings that one can operate a business from (as opposed to T-hangars, which are essentially just for storage). Constructing corporate hangars will help supply this demand, create jobs, and increase airport revenues. FDOT 80% Funding Source: Airport 20% Project Name: Construct Taxilanes Project Description: Additional Taxilanes are needed to support the development of the north infield area. This should complete most of the necessary taxilane work at the airport. FDOT 80% Funding Source: Airport 20% Project Costs: FY 06-07 $0 FY 07-08 $0 FY 08-09 $0 FY 09-10 $0 FY 10-11 $800,000 FY 11-12 $0 Project Total $800,000 Operating Impact: $0 $0 $0 $0 $0 $0 $0 28 G9 CITY OF SEBASTIAN, FLORIDA CAPITAL OUTLAY REQUESTS GREATER THAN $7,500 FISCAL YEAR 2007-12 City of Sebastian's adopted financial policies defme the capital outlay as capital assets purchased and/or constructed with a cost equal to or greater than $750 (with the exception of computer software cost which is equal to or greater than $5,000) with a useful life of one or more years. For the purpose of this workshop, capital outlay requests greater than $7,500 is being presented in conjunction with the 6-year CIP plan. @ 29 CITY OF SEBASTIAN, FLORIDA CAPITAL OUTLAY REQUESTS GREATER THAN $7,500 FISCAL YEAR 2007-12 CAPITAL OUTLAY SUMMARY List of Items FY 2006-07 FY 2007-08 FY 2008-09 FY 2009-10 FY 2010-11 FY 2011-12 Total Management Indoemation System AC PD server room $ 10,000 $ - $ - $ - $ - $ - $ 10,000 Fiber Installs 10,000 20,000 10,000 40,000 T1 Internet Access 15,000 15,000 Mercom Upgrade 20,000 . 20,000 Police Administartion PD Evidence Storage Room Renovation 30,000 30,000 PD Visitor Parking Lot 20,000 20,000 Chief vehicle Replacement 25,800 25,800 PD Parking Lot Expansion 45,000 45,000 Police Road Patrol New Police Vehicles for New Officers 77,000 39,600 81,600 84,000 86,600 89,200 458,000 New Road Patrol Vehicle 115,500 115,500 Road Patrol Vehicle Replacement 39,600 81,600 42,000 173,200 178,400 514,800 Command Officer Vehicle Replacement 27,000 27,000 Police Detective Vehicle Replacement 22,000 25,000 26,000 27,000 100,000 New Detective Vehicles 23,000 23,000 Police Support Services Command Officer Vehicle Replacement 26,000 26,000 Police Special Operations Motorcycle Replacement 5,000 5,000 New Unmarked Patrol Vehicle 38,000 38,000 K-9 Vehicle Replacement 31,000 32,000 63,000 Code Enforcement Truck Replacement 22,600 23,300 24,000 69,900 Professional Standards Command Officer Vehide Replacement 26,500 26,500 Roads & Maintenance Trucks Replacement 25,000 25,000 25,000 25,000 100,000 Trailer replacement 10,000 10,000 Jackhammer w/comp 20,000 20,000 Parks & Recreation Scoreboards 35,000 35,000 Fence Repairs 20,000 20,000 Truck Replacement 15,000 16,000 16,000 47,000 Tractor 30,000 30,000 Mower Replacement 20,000 20,000 40,000 New Park 30,000 30,000 0) \1-\ 30 CITY OF SEBASTIAN, FLORIDA CAPITAL OUTLAY REQUESTS GREATER THAN $7,500 FISCAL YEAR 2007-12 CAPITAL OUTLAY SUMMARY - Continued List of Items Stormwater Crew Truck Replacement Cemetery Columbarium Block Retaining Wall Engineering Vehides Replacement Golf Course Computer Hard & Software Rough & Fairway Unit Asphalt Maint. Parking Facility Greens Mower Sand Pro John Deere Tractor Building Department Truck Replacement Total $ 476,300 $ 486,543 $ 350,500 $ 399,500 $ 310,800 $ 354,600 $ 2,378,243 13,800 13,800 @ 31 CITY OF SEBASTIAN, FLORIDA CAPITAL OUTLAY REQUESTS GREATER THAN $7,500 FISCAL YEAR 2007-12 FINANCE DEPARTMENT MANAGEMENT INFORMATION SYSTEM DIVISION FUNDING FY FY . FY FY FY FY DESCRIPTION SOURCE 2006-07 2007-08 2008-09 2009-10 2010-11 2011-12 TOTAL AC PD server room General fund $10,000 $0 $0 $0 $0 $0 $10,000 Fiber Installs General fund $10,000 $20,000 $10,000 $0 $0 $0 $40,000 T 1 Internet Access General Fund $0 $15,000 $0 $0 $0 $0 $15,000 Mercom Upgrade General Fund $0 $20,000 $0 $0 $0 $0 $20,000 TOTAL $20,000 $55,000 $10,000 $0 $0 $0 $85,000 CAPITAL OUTLAY REQUESTS JUSTIFICA TIONS: FY 2006-07 REQUESTS · Air Conditioner for Police Department server room - To preserve vital network and phone equipment. · Fiber installation - To complete the fiber connection to the County and for additional City buildings. FY 2007-08 REQUESTS · Fiber installation - To complete the fiber connection to the County and for additional City buildings. · T1 Internet Access - Needed to meet the growing demand of resources required for the City's Internet and Intranet traffic. · Mercom Upgrade - Needed to continue the ability to record Police calls and 911 calls in the Dispatch Center. FY 2008-09 REQUESTS · Fiber installation - To complete the fiber connection to the County and for additional City buildings. @ 32 CITY OF SEBASTIAN, FLORIDA CAPITAL OUTLAY REQUESTS GREATER THAN $7,500 FISCAL YEAR 2007-12 POLICE DEPARTMENT ADMINISTRATION FUNDING FY FY FY FY FY FY DESCRIPTION SOURCE 2006-07 2007-08 2008-09 2009-10 2010-11 2011-12 TOTAL PD Evidence Storage Room Renovation General Fund $30,000 $0 $0 $0 $0 $0 $30,000 PD Visitor Parking Lot General Fund $20,000 $0 $0 $0 $0 $0 $20,000 Chief vehicle Replacement DST $0 $25,800 $0 $0 $0 $0 $25,800 PD Parking Lot Expansion General Fund $0 $45,000 $0 $0 $0 $0 $45,000 TOTAL $50,000 $70,800 $0 $0 $0 $0 $120,800 CAPITAL OUTLAY REQUESTS JUSTIFICATIONS: FY 2006-07 REQUESTS · Police Evidence Room Renovation - To accommodate evidence processing and storage. · PD Visitor Parking Lot - To construct visitor parking lot to facilitate easy access of Police Department main entrance. FY 2007-08 REQUESTS · One Chief vehicle replacement · Police Department Parking Lot Expansion - To increase parking spaces to accommodate the increasing number of employees. @ 33 CITY OF SEBASTIAN, FLORIDA CAPITAL OUTLAY REQUESTS GREATER THAN $7,500 FISCAL YEAR 2007-12 POLICE DEPARTMENT POLICE ROAD PATROL DIVISION FUNDING FY FY FY FY FY FY DESCRIPTION SOURCE 2006-07 2007-08 2008-09 2009-10 2010-11 2011-12 TOTAL New Police Vehicles for New Officers DST $77 ,000 $39,600 $81,600 $84,000 $86,600 $89,200 $458,000 New Road Patrol Vehicle DST $115,500 $0 $0 $0 $0 $0 $115,500 Road Patrol Vehicle Replacement DST $0 $39,600 $81,600 $42,000 $173,200 $178,400 $514,800 Command Officer Vehicle Replacement DST $0 $0 $0 $27,000 $0 $0 $27,000 TOTAL $192,500 $79,200 $163,200 $153,000 $259,800 $267,600 $1,115,300 CAPITAL OUTLAY REQUESTS JUSTIFICA TIONS: FY 2006-07 REQUESTS · Two (2) new police patrol vehicles for new officers · Three (3) new police patrol vehicles FY 2007-08 REQUESTS · One (1) new police patrol vehicles for new officers · One (1) police patrol vehicle replacement FY 2008-09 REQUESTS · Two (2) new police patrol vehicles for new officers · Two (2) police patrol vehicle replacements FY 2009-10 REQUESTS · Two (2) new police patrol vehicles for new officers · One (1) police patrol vehicle replacement · One (1) command officer vehicle FY 2010-11 REQUESTS · Two (2) new police patrol vehicles for new officers · Four (4) police patrol vehicle replacements FY 2011-12 REQUESTS · Two (2) new police patrol vehicles for new officers · Four (4) police patrol vehicle replacements 34 @ CITY OF SEBASTIAN, FLORIDA CAPITAL OUTLAY REQUESTS GREATER THAN $7,500 FISCAL YEAR 2007-12 POLICE DEPARTMENT DETECTIVE DIVISION FUNDING FY FY FY FY FY FY DESCRIPTION SOURCE 2006-07 2007 -08 2008-09 2009-10 2010-11 2011-12 TOTAL Detective Vehic1e Replacement DST $22,000 $0 $0 $25,000 $26,000 $27,000 $100,000 New Detective Vehic1es DST $0 $23,000 $0 $0 $0 $0 $23,000 TOTAL $22,000 $23,000 $0 $25,000 $26,000 $27,000 $123,000 CAPITAL OUTLAY REQUESTS JUSTIFICA TIONS: FY 2006-07 REQUESTS · One (1) detective vehicle replacement FY 2007-08 REQUESTS · One (1) new detective vehicle FY 2009-10 REQUESTS · One (1) detective vehicle replacement FY 2010-11 REQUESTS · One (1) detective vehicle replacement FY 2011-12 REQUESTS · One (1) detective vehicle replacement @ 35 CITY OF SEBASTIAN, FLORIDA CAPITAL OUTLAY REQUESTS GREATER THAN $7,500 FISCAL YEAR 2007-12 POLICE DEPARTMENT SUPPORT SERVICES DIVISION FUNDING FY FY FY FY FY FY DESCRIPTION SOURCE 2006-07 2007 -08 2008-09 2009-10 2010-11 2011-12 TOTAL Command Officer. Vehide Replacement DST $0 $0 $26,000 $0 $0 $0 $26,000 TOTAL $0 $0 $26,000 $0 $0 $0 $26,000 CAPITAL OUTLAY REQUESTS JUS TIFICA TIONS: FY 2008-09 REQUESTS . One (1) command officer vehicle replacement @ 36 CITY OF SEBASTIAN, FLORIDA CAPITAL OUTLAY REQUESTS GREATER THAN $7,500 FISCAL YEAR 2007-12 POLICE DEPARTMENT SPECIAL OPERATIONS DIVISION FUNDING FY FY FY FY FY FY DESCRIPTION SOURCE 2006-07 2007-08 2008-09 2009-10 2010-11 2011-12 TOTAL Police Motorcycle Replacement DST $5,000 $0 $0 $0 $0 $0 $5,000 New Unmarked Patrol Vehic1e DST $0 $38,000 $0 $0 $0 $0 $38,000 K-9 Vehicle Replacement DST $0 $31,000 $32,000 $0 $0 $0 $63,000 TOTAL $5,000 $69,000 $32,000 $0 $0 $0 $106,000 CAPITAL OUTLAY REQUESTS JUSTIFICA TIONS: FY 2006-07 REQUESTS · One (1) police motorcycle replacement FY 2007-08 REQUESTS · One (1) new police unmarked patrol vehicle · One (1) K-9 vehicle replacement FY 2008-09 REQUESTS · One (1) K -9 vehicle replacement @ 37 CITY OF SEBASTIAN, FLORIDA CAPITAL OUTLAY REQUESTS GREA TE~ THAN $7,500 FISCAL YEAR 2007-12 POLICE DEPARTMENT CODE ENFORCEMENT DIVISION FUNDING FY FY FY FY FY FY DESCRIPTION SOURCE 2006-07 2007 -08 2008-09 2009-10 2010-11 2011-12 TOTAL General Fund Capital Code Enforcement Truck Replacement Replacement Fund $0 $22,600 $23,300 $24,000 $0 $0 $69,900 TOTAL $0 $22,600 $23,300 $24,000 $0 $0 $69,900 CAPITAL OUTLAY REQUESTS .JUSTIFICA TIONS: FY 2007-08 REQUESTS . One (1) code enforcement truck replacement FY 2008-09 REQUESTS . One (1) code enforcement truck replacement FY 2009-10 REQUESTS . One (1) code enforcement truck replacement 38 CITY OF SEBASTIAN, FLORIDA CAPITAL OUTLAY REQUESTS GREATER THAN $7,500 FISCAL YEAR 2007-12 POLICE DEPARTMENT PROFESSIONAL STANDARDS DIVISION CAPITAL OUTLAY REQUESTS FUNDING FY FY FY FY FY FY DESCRIPTION SOURCE 2006-07 2007 -08 2008-09 2009-10 2010-11 2011-12 TOTAL Command Officer Vehide Replacement DST $0 $0 $0 $26,500 $0 $0 $26,500 TOTAL $0 $0 $0 $26,500 $0 $0 $26,500 JUSTIFICATIONS: FY 2009-10 REQUESTS . One (1) command officer vehicle replacement @ 39 CITY OF SEBASTIAN, FLORIDA CAPITAL OUTLAY REQUESTS GREATER THAN $7,500 FISCAL YEAR 2007-12 PUBLIC WORKS DEPARTMENT ROADS AND MAINTENANCE DIVISION FUNDING FY FY FY FY FY FY DESCRIPTION SOURCE 2006-07 2007 -08 2008-09 2009-10 2010-11 2011-12 TOTAL General Fund Capital Pickups Rep1cement Fund $0 $25,000 $0 $25,000 $25,000 $25,000 $100,000 General Fund Capital Trailer Rep1cement Fund $0 $0 $10,000 $0 $0 $0 $10,000 Jackhammer w/comp General Fund $0 $0 $20,000 $0 $0 $0 $20,000 TOTAL $0 $25,000 $30,000 $25,000 $25,000 $25,000 $130,000 CAPITAL OUTLAY REQUESTS JUSTIFICATION: FY 2007-08 REQUEST . One (1) pickup truck replacement FY 2008-09 REQUEST . One (1) trailer replacement . One (1) jackhammer FY 2009-10 REQUEST . One (1) pickup truck replacement FY 2010-11 REQUEST · One (1) pickup truck replacement FY 2011-12 REQUEST · One (1) pickup truck replacement 40 @) CITY OF SEBASTIAN, FLORIDA CAPITAL OUTLAY REQUESTS GREATER THAN $7,500 FISCAL YEAR 2007-12 PUBLIC WORKS DEPARTMENT PARK AN DRECREA TION DIVISION FUNDING FY FY FY FY FY FY DESCRIPTION SOURCE 2006-07 2007-08 2008-09 2009-10 2010-11 2011-12 TOTAL Recreation Impact Scoreboards Fees $35,000 $0 $0 $0 $0 $0 $35,000 Fence Repairs General Fund $20,000 $0 $0 $0 $0 $0 $20,000 General Fund Capital Replacement Truck Fund $15,000 $0 $16,000 $16,000 $0 $0 $47,000 Tractor General Fund $0 $30,000 $0 $0 $0 $0 $30,000 General Fund Capital Replacement Mower Fund $0 $20,000 $20,000 $0 $0 $0 $40,000 New Park Impact Fees $0 $0 $0 $30,000 $0 $0 $30,000 Total $70,000 $50,000 $36,000 $46,000 $0 $0 $202,000 CAPITAL OUTLAY REQUESTS JUSTIFICATIONS: FY 2006-07 REQUESTS · Five (5) new scoreboards for Barber Street Sports Complex · Much needed fence repairs throughout the City · One (1) truck replacement FY 2007-08 REQUESTS · One (1) new tractor for stormwater park maintenance · One (1) mower replacement FY 2008-09 REQUESTS · One (1) truck replacement · One (1) mower replacement FY 2009-10 REQUESTS · One (1) truck replacement · New park at Cheltenham & Cownie - walking trail, benches, and picnic tables @ 41 CITY OF SEBASTIAN, FLORIDA CAPITAL OUTLAY REQUESTS GREATER THAN $7,500 FISCAL YEAR 2007-12 PUBLIC WORKS DEPARTMENT STORMW A TER DIVISION FY FY FY FY FY FY DESCRIPTION FUNDING SOURCE 2006-07 2007 -08 2008-09 2009-10 2010-11 2011-12 TOTAL General Fund Capital Crew Truck replacement Fund $28,000 $0 $0 $30,000 $0 $0 $58,000 Total $28,000 $0 $0 $30,000 $0 $0 $58,000 CAPITAL OUTLAY REQUESTS JUSTIFICATIONS: FY 2006-07 REQUESTS . One (1) crew truck replacement FY 2009-10 REQUESTS . One (1) crew truck replacement 42 Q ~ CITY OF SEBASTIAN, FLORIDA CAPITAL OUTLAY REQUESTS GREATER THAN $7,500 FISCAL YEAR 2007-12 PUBLIC WORKS DEPARTMENT CEMETERY DIVISION FUNDING FY FY FY FY FY FY DESCRIPTION SOURCE 2006-07 2007-08 2008-09 2009-10 2010-11 2011-12 TOTAL Cemetery Trust Columbarium Fund $35,000 $0 $0 $0 $0 $0 $35,000 Cemetery Trust B lock Retaining Wall Fund $0 $46,943 $0 $0 $0 $0 $46,943 Total $35,000 $46,943 $0 $0 $0 $0 $81,943 CAPITAL OUTLAY REQUESTS JUSTIFICA TIONS: FY 2006-07 REQUESTS · Additional columbarium - The current columbarium was constructed in 2002, which has 50 doubles and 160 singles. Currently, there are only 15 doubles left. The plan is to construct additional capacity by stacking a two-door high and 33 ft. long columbarium on top of the existing columbarium. FY 2007-08 REQUESTS · Block Retaining Wall - The retaining wall will be used to hold up existing sand ridge and define the north boundary. This project will require a site plan from Engineering, sight work from PW and concrete work by a contractor. @ 43 CITY OF SEBASTIAN, FLORIDA CAPITAL OUTLAY REQUESTS GREATER THAN $7,500 FISCAL YEAR 2007-12 ENGINEERING DEPARTMENT FY FY FY FY FY FY DESCRIPTION FUNDING SOURCE 2006-07 2007 -08 2008-09 2009-10 2010-11 2011-12 TOTAL General Fund Capital Vehicles Replacement Fund $0 $25,000 $0 $25,000 $0 $35,000 $85,000 Total $0 $25,000 $0 $25,000 $0 $35,000 $85,000 CAPITAL OUTLAY REQUESTS JUSTIFICATIONS: FY 2007-08 REQUESTS . One (1) vehicle replacement FY 2009-10 REQUESTS · One (1) vehicle replacement FY 2011-12 REQUESTS . One (1) vehicle replacement 44 @) CITY OF SEBASTIAN, FLORIDA CAPITAL OUTLAY REQUESTS GREATER THAN $7,500 FISCAL YEAR 2007-12 BUILDING DEPARTMENT CAPITAL OUTLAY REQUESTS FUND ING FY FY FY FY FY FY DESCRIPTION SOUR CE 2006-07 2007 -08 2008-09 2009-10 2010-11 2011-12 TOTAL Small Pickup B uildin g Permit Truck Fees $13,800 $0 $0 $0 $0 $0 $13,800 Total $13,800 $0 $0 $0 $0 $0 $13,800 JUSTIFICATION: FY 2006-07 REQUESTS · One (1) small pickup truck to replace an older vehicle in fleet. @ 46 CITY OF SEBASTIAN, FLORIDA CAPITAL OUTLAY REQUESTS GREATER THAN $7,500 FISCAL YEAR 2007-12 MUNICIPAL GOLF COURSE FUNDING FY FY FY FY FY FY DESCRIPTION SOURCE 2006-07 2007-08 2008-09 2009-10 2010-11 2011-12 TOTAL Computer Hard & Software Golf Revenues $13,000 $0 $0 $0 $0 $0 $13,000 Rough & Fairwav Golf Revenues $15,000 $0 $0 $45,000 $0 $0 $60,000 Asphalt Maint. Parking Facility Golf Revenues $12,000 $0 $0 $0 $0 $0 $12,000 Greens Mower Golf Revenues $0 $20,000 $0 $0 $0 $0 $20,000 Sand Pro Golf Revenues $0 $0 $15,000 $0 $0 $0 $15,000 John Deere Tractor Golf Revenues $0 $0 $15,000 $0 $0 $0 $15,000 Total $40,000 $20,000 $30,000 $45,000 $0 $0 $135,000 CAPITAL OUTLAY REQUESTS JUSTIFICATIONS FY 2006-07 REQUESTS . Golf Computer Hardware and Software - The current software agreement will expire at end of FY 05-06. The new software will require additional memory in current computers and new server for golf course . Rough Unit - The current rough unit is 16 years old. The machine is showing signs of wear. Replacement with new model will reduce constant repairs to current model. . Asphalt Maintenance Parking Facility - Currently the maintenance parking facility is made of "base rock", which creates dust and debris on machines and in maintenance barn. Asphalt would enhance appeararlce; tie into repaving of Airport Road, in conjunction with new Airport Administration Building. FY 2007-08 REQUESTS . One (1) Greens Mower to replace the old 1991 model. FY 2008-09 REQUESTS . One (1) Sand Pro to replace the 1981 model. The 1981 model was sold for scrap at City Auction. Currently the Golf Course is using a Sand Pro on loan from One Source Golf Services, Inc. . One (1) John Deer Tractor to replace the old 1986 John Deere. FY 2009-10 REQUESTS . One (1) Fairway Unit - The current fairway unit is 14 years old. The machine is showing signs of wear. Replacement with new model will reduce constant repairs to current model. 45 @ (jfflV CITY OF SEBASTIAN AGENDA TRANSMITTAL Subject: Phone System for Administration Facility Agenda No. (Jl(). 07 7 Department Origin: Department Head: Finance Director: City Attorney: City Clerk: or Submittal by: Date Submitted: For Agenda Of: 5-15-06 5-24-06 -- Exhibits: (3) - Quotes from Siemens, ITC Deltacom, and Complete Electric EXPENDITURE AMOUNT APPROPRIATION FUNDING SOURCE: REQUIRED: BUDGETED: REQUIRED: Discretionary Sales $ 42,719.80 $ n/a $ 42,719.80 Tax SUMMARY As previously reported, staff has been soliciting quotes for a phone system for the new Airport, Public Works, and Engineering Administration Facility. Initially, we solicited a proposal from Siemens Communications, Inc to install and wire the system and equipment, which would expand the City's existing phone system to the Airport. This price came in much higher than anticipated ($62,219 - we expected around $50K) so we solicited quotes from other firms as well, in an effort to see if a stand-alone system (no connection with City Hall and/or PD) would be more cost efficient. We received two other proposals (attached) besides Siemens. One was from ITC DeltaCom for $39,453. This system would meet our needs, however it would not provide any integration into our existing system. The next proposal we received was from Complete Electric for $55,308. This system would be a Siemens system and would integrate into our existing phones. Based on this information, our MIS staff worked with representatives from Siemens and through much negotiation, was able to get Siemens to lower their price from $62,219 to $42,720 ($3,267 higher than the non- integrated DeltaCom System). In addition, Siemens will provide a free upgrade to both the City Hall system and the Police Department's system, a value of over $14,000. This is something that has to be done soon, and if we go with another vendor, that cost will still have to be incurred at some point in the future. ~. V Due to the reason's listed above, staff is recommending to utilize Siemens Communications, Inc. as a sole source, because there are benefits in having the airport's system tie into and be compatible with our existing system at City Hall. In short, Siemens' proposal, in the amount of $42,719.80, will complete all of the phone system work in the new building as well as provide upgrades and integration of City Hall and the Police Department. Though this recommendation is approximately $3,200 higher than the stand-alone system, the following bullets provide detail as to why staff recommends that this additional expense is a better option. Also note that a primary reason for this recommendation is that the phone system, at City Hall and the Police Station will require an upgrade to maintain servicing. This cost is likely to be in the $14,000 range and this proposal provides this upgrade at no charge. If this were factored in to the stand-alone price, then this system would actually be the low bid by about $10,000. The benefits of this system are: + Lower cost with central system administration and equipment inventory + Single point of contact for support by a proven vendor + Eliminates downtime of valuable IT resources to learn new system administration tools. + A Common telephone operation for employees no matter where they are within the organization. This also makes moving equipment throughout the City easier + Station-to-station dialing vs. dialing a 10-digit number + Fully unified messaging vs. voicemail only r + A fully integrated, networked system that can handle the voice and data needs of the entire City + The new facility will have a fully integrated phone system, networking on a 100% Siemens Platform to City Hall and Police Department vs. a standalone system with a completely different platform from the rest of the City of Sebastian + 24 analog ports vs. 8 analog ports + Siemens system supports 2-PRI's on one interface card vs. IIC needing an additional interface card to support 2 PRI's raising the cost of the IIC system another $2,526.40 from quoted price + One phone system Maintenance agreement for the Entire City system vs. 2 maintenance agreements with 2 different phone system vendors + Upgrade of City Hall and Police Department system at no charge ($14,000 value) RECOMMENDATION Move to approve purchase and installation of phone system from sole-source vendor Siemens Communications, Inc. in the amount of$42,719.80. @ -I o - Q) en CD' 3 (1) :J (J) ? .., "'0 o ;::::!.. 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Prepared By: William McKelvey 05/01/2006 @ www.itcdeltacom.com Cuslomer Service 800.239.3000 William McKelvey 407.367.2327 de ltacom~ deltacom~ 5/1/2006 Frank Lasordo 1225 Main Street Sebastian, FL 32958 Dear Mr. Lasordo: We are pleased to respond to your request to identify new telecommunications products to help serve your organization. In developing our recommendations and proposal, we have investigated the following: Local line usage Long distance usage Equipment needs and requirements Disaster Recovery procedures N etworkim! Having investigated the above areas, we feel that the recommendations and proposal contained herein bring excellent value to your organization, and we feel confident that each item suggested will both solve certain problems and enhance specific aspects of your operations. Additionally, our solutions position you for maximum technological benefit in the future. I have very much enjoyed working with you. Your cooperation has allowed us to develop more meaningful solutions than would have otherwise been the case. Weare excited about the information contained in this package, and feel that you will be as well. Thank you for the confidence that you have displayed by allowing us to work with you thus far, and we look forward to handling your telecommunications needs for years to come. Yours truly, William McKelvey Direct: 407.367.2327 Mobile: 407.276.5713 william.mckelvey@itcdeltacom.com www.itcdcJtacom.com Customer Service 800.239.3000 William McKelvey 407.367.2327 delta,comr 0) deltacomr ABOUT US Your ITC^DeltaCom Team and How We Work At ITC^DeltaCom, we work in teams of specialists. The entire communications matrix is a complex and ever-changing process, which can have major impacts, good and/or bad, for your organization. Our teams are made up of systems account executives, network account executives, both our and manufacturer's application engineers, programmers, trainers, technicians, and other specialists as needed. We have found that in order to truly serve our clients, the combined knowledge and experience of our teams provide a level of expertise that is unrivaled in our industry. We establish a relationship with each of our clients, which lasts for decades. Of course, as in any relationship, each party has obligations and responsibilities. You can expect certain things of us, and we ask that you, in turn, participate in the process. What we ask of you: . Investigate any appropriate areas (references, public information, etc.) to ascertain our Integrity, Stability, and Service Competence. You need to be satisfied that your Account Executive and his or her colleagu7s are: 1. of good moral character. We will never "lie, cheat or steal." We will never mislead you intentionally. 2. knowledgeable about what we are doing. 3. going to do what we say. when it is promised. . We want you to be able to comfortably say "yes" to our question: "Would you be happy with our handling your telecommunications needs for the next 30 vears?" That is the crux of the matter; communications is a long-term relationship. . Participate and co-operate with our team in all phases of the process, from beginning research, to helping us develop training schedules, to executing documents in an expeditious and reasonable manner. In short, to view our relationship as a "marriage" or partnership, which will continue for many, many years. You need to trust us, and we need to trust you. @) www.ltcdeltacom.com Customer Service 800.239.3000 William McKelvey 407.367.2327 deltacomr deltacom!" ABOUT US Your ITC^DeltaCom Team and How We Work What you may expect from us: . Complete honesty, integrity, and candor in showing you options and in making recommendations and proposals. We will always work for your benefit first, our mutual benefit second, but never for our benefit at your expense. . The highest industry standards of application engineering, training, installation, and ongoing service. . Continued consultative services as to how technology may fit into your plans to expand, move, or make other changes in your organization. . Continued commitment to our Value System, which is so very important to both you and us. www.itcdeltacom.com Customer Service 800.239.3000 William McKelvey 407.367.2327 deltaeomt @ City of Sebastian ABOUT US Our Value System .... We communicate with our customers and with each other directly, concisely and effectively. .... We are customer driven. We listen and respond with a sense of urgency to matters related to our customers. .... We exceed our customers' expectations. .... We are a Team. "It's not my job" is not in our vocabulary. .... We are friendly, courteous, and respectful of others. .... We demonstrate commitment and diligence in our efforts. .... We are fair and honest in our dealings with others. .... We are easy to do business with. ~WWW.;"~"ttom.~ Customer Service 800.239.3000 William McKelvey 407.367.2327 d. . It... ....... ........" . ..e . acorn;. City of Sebastian ABOUT US Full Service Offering "Video Local Senrice (CLEC) ! Long Distance Services Data Services Satellite - Voice&D.ata Equipment Voice over IF. - Internet . Provider Netw'orkFacilities .. NetworklVlanageluent ITC^DeltaCom is one ofthe few, ifany, companies that provides all these services, especially with its' own employees. www.itcdeltacom.com Customer Service 800.239.3000 William McKelvey 407.367.2327 deltacomr ~ City of Sebastian ABOUT US ITC^DeltaCom Highlights ... Over 100 years of telecommunications experience (Established - 1896 ) .... Authorized & Certified NEC distributor for over 20 years .... One of the Largest NEC distributors in the World .... More than 50,000 customers ... Footprint throughout the South .... Financially stable and publicly traded company .... Over $630,000,000 in annual revenues ... Own and operate 12,400 miles of fiber optic network .... Approximately 335,000 access lines .... Among the highest customer retention rate in our industry i}181 ~ www.itcdeltacom.com Customer Service 800.239.3000 William McKelvey 407.367.2327 deltacom!" City of Sebastian ABOUT US Where we Work deltacomr www.deltaeom.com 800.239.3000 11.....- OWnedillld ()periltM - Marlret~ Pk~aged.lW1d MoBllored 1-. UOlkIrC<!ostnlCtloolPII1MOO II SlgnalTram.fer Poir4ll"'STP"'l Nodes . Pllllltsof Prewte epoPs") .. Swltd1&. pOP Fiber Optic Network www.itcdeltacom.com Customer Service 800.239.3000 William McKelvey 407.367.2327 delta,com~ G29 City of Sebastian ABOUT US Implementation When you select ITC^DeltaCom to create your telecommunication system, we assume responsibility for timely and professional installation according to strict implementation schedules. While each situation varies, a typical implementation plan is as follows: Create implementation plan and schedule Site survey by technician Order Trunks Floor plan review Database preparation Burn in system Test hardware Input database Test software Deliver system to job site Perform preliminary installation Perform group and individual training Re-test hardware Re-test software Place telephones Test dial tone (trunks, lines, Tl, TIE, DIns, etc.) Connect dial tone Test dial tone Finalize installation Conduct implementation follow-up Conduct follow-up training ITC^DeltaCom is committed to installing and maintaining your new telecommunication system according to your needs and expectations. By adhering to the above implementation process, we will accomplish your installation in the most orderly and efficient manner possible. @gD www.itcdeltacom.com Customer Service 800.239.3000 William McKelvey 407.367.2327 delta,com!'" City of Sebastian ABOUT US Implementation Customer Responsibility When you purchase a telecommunication system from ITC^DeltaCom, we become your technology partner; in addition, the role you play in the successful implementation of the system is a vital one. Please realize that we will be handling your service needs for years to come; and in that light, execute contracts, leases, and system acceptance documents on a timely and reasonable basis. Open communication and cooperation are critical if the goals of the system are to be achieved as fully as possible. 1. Appoint a single source of contact. 2. Assist in the preparation of a detailed floor plan for the accurate location of each telephone. 3. Assist in the preparation of the software database to ensure proper system functionality. 4. Schedule the time and space necessary for staff training. 5. Require that your staff attend the training session(s). 6. Provide access to your facilities for the installation crew. 7. Ensure that all central equipment can be located in a clean, dry, well lit and well ventilated environment. 8. Provide the necessary number of dedicated 11 OV AC outlets for the central equipment. 9. Require that your staff utilize the new equipment properly. 10. Above all, promote in your staff a sense of enthusiasm about the enhanced productivity and efficiency that will result from the new business tool in which you have just invested. www.itcdcltacom.com Customer Service 800.239.3000 William McKelvey 407.367.2327 de'lta'com!"" @) @J City of Sebastian ABOUT YOU Qtt 1 1 1 2 1 1 1 1 1 1 1 1 1 3 2 1 19 1 UNIVERGE NEAX 2000 IPS Description Eight (8) Port Analog Station Card Software Key Keeper NEAX 2000 IPS Documentation CD Eight (8) Seat IP License RS232 Cable for SMDR or OAr Applications Matworx Cable ipla card Internal Batteries Nineteen (19) Inch Rack Bracket B Univerge NEAX IPS IP System Package (8 Seats) IM-16LX 4 Port Primary Rate Interface Card (23B + ID) NEAX IM-16LX Four (4) Port VoiceMail Unified Messaging (5 Seat License) IM-16LX Fax Ports 2000 Business Attendant Software Sixteen (16) Button Display IP Speakerphone - Black Adtran NetVanta 1224 PoE Switch *cash Purchase Ovtion $35,436.37 + tax 25% Down; Net 30 After Installation ~stt \~ '\~ ~ ~d Above pricing is valid for thirty days following installation. Pricing includes costs associated with labor, programming and installation; taxes excluded. Pricing beyond thirty-day installation window is available upon request. www.itcdeltacom.com Customer Service 800.239.3000 William McKelvey 407.367.2327 Monday, May 1,2006 delta,comr City of Sebastian. ABOUT YOU 1 ~.a;';~~'~.~:~~~,-- ~----- . AJ ~ Ivllfe ' Primary Rate Interface Card (23B + 1D) , $2,526.40 ~/t () tul,wJ 1-& Ovr /Yf:lt silllf T-1 Card $1,490.40 1 If} ,(I .IIJ.;, t!f3v.tr iYI f" 1 / j I't:L. e ~ r &\, ~ --------.:.:. j /'19 -I Or I, ~w.. I ~ f)./~ fJf' 01\/ r 1), +~ I trtL. % '1 S q uS'J ' I" . I 17 -"..~~ , - ~ ~ Above pricing is valid for thirty days following installation. Pricing includes costs associated with labor, programming and installation; taxes excluded. Pricing beyond thirty-day installation window is available upon request. www.itcdeltacom.com Customer Service 800,239.3000 William McKelvey 407.367.2327 deltac;:~l'20@ @ City of Sebastian ONGOING SERVICE Training ..... Client Service Representatives (CSR) Our CSR will contact you or your key person to set-up an appointment to obtain programming information for installation of your new NEC phone system or voice mail. ..... Pre-Training Our CSR will schedule a pre-training class for attendant or operator and/or back-up personnel before system is installed. ..... Training Classes Our CSR will hold training classes for all end-users; we will coordinate this with employee's work schedule. ..... Installation Our CSR will be at customer site before, during, and after the installation of your new NEC telephone system or voice mail. ..... Programming Changes Will be provided for 30 days after installation of your new System at no charge to you. ..... Follow-up Training Will be held for new hires and/or new operators. Three (3) additional training sessions are available each year, at no cost to you, with a Preferred Maintenance Agreement commitment. ..... CSR Will follow-up with you or any key personnel periodically to satisfy any problems and/or questions on your new system. www.itcdeJtacom.com Customer Service 800.239.3000 William McKelvey 407.367.2327 delta,com!'" City of Sebastian ONGOING SERVICE SERVICE PROCEDURES When you purchase a system from ITC^DeltaCom you get much more that equipment. You get the finest, most dependable service available. Our people are service-oriented and believe that prompt, courteous, professional service is due every customer, regardless of size. ~ Personnel The ratio of technicians to telephones throughout the Industry is one technician to 1,700 telephones. ~ Paging ITC^DeltaCom utilizes cellular phones with voicemail to provide contact with all service personnel. ~ Response Time On a regular service call, response will be within twenty-four (24) hours of your call. In an emergency, a two (2) hour response time. ~ Inventory Extensive parts inventories are maintained at each of our facilities to insure prompt and efficient service. ~ Installation Courteous, competent technicians install your system with minimal impact to your business. The system is completely pre-tested to insure a smooth transition. ~ Moves and Changes It is our policy to complete all requests for moves and changes within three to five business days. ~ Consultation Services You receive advice and consultation regarding all areas of telephone service during your warranty period and continuing under your maintenance contract at no extra charge. ~ Personalized Services We know our customers by name. ~ Responsibility Once you purchase your system from ITC^DeltaCom, we become your total communications partner. This includes all correspondence, necessary contact and/or negotiations with other vendors before, during, and after the installation of the system. If a problem arises, we take the necessary steps to correct it, regardless of whose fault it may be. www.itcdcltacom.com Customer Service 800.239.3000 William McKelvey 407.367.2327 deltacomr @ City of Sebastian ONGOING SERVICE FIVE YEAR P ARTS WARRANTY & PMA COVERAGES Warranty Only with PMA · Parts & Components · labor (years 2-5) · Travel Time · Software Replacement · Handset & Line Cords · lD Interface · Telco Interface · Consultation · Phone Bill Analysis · Additional Training · User Guides · Remote Administration · Lightning Coverage Yes No Yes Yes Yes Yes Yes Yes Yes No Yes Yes No Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes · No Trouble Found (years 2-5) No Yes · Telco Problems (years 2-5) No Yes · lD Problems (reported) Yes Yes · 24 X 7 Day Service Available Yes Yes · 2 Hour Emergency Service Yes Yes Hourlv labor Rates · Moves, Adds & Changes $105.00 $105.00 Hourlv Overtime Rates · Moves, Adds & Changes $157.50 $157.50 @ www.1tcdcltacom.com Customer Service 800.239.3000 William McKelvey 407.367.2327 deltacom~ City of Sebastian ONGOING SERVICE Preferred Maintenance Agreement (PMA) Our telephone and voice mail systems carry a full five-year parts warranty and one-year labor warranty. However, when you sign for a PMA at the time of contracting, from the date of installation, you will receive all the benefits of the PMA beginning from day one, including labor costs and lightning damage. The Preferred Maintenance Agreement includes: · Part Replacement or repair · Labor · Travel time · System damage due to Lightning · System damage due to Power Surges · Wiring* · Software problems · Long Distance Interface and Trouble Reporting · Telco Interface and Trouble Reporting · No Trouble Found · Additional Training (up to 3 visits per year) · User Guides · Guaranteed Response Times! Items not covered under our Preferred Maintenance Agreement, such as moves, adds and changes are billed at current hourly labor rates. *ifwiring is installed by ITC^DeltaCom or its agents. www.itcdeltacom.com Customer Service 800.239.3000 William McKelvey 407.367.2327 deltacomr @ @ City of Sebastian ONGOING SERVICE BENEFITS OF PREP AID MAINTENANCE Have you considered prepaying a Preferred Maintenance Agreement? To protect your investment, prepay for post warranty service protection, and enjoy the great benefits of: · Highest Level of Customer Service Preferred Customer treatment in the case of a loss. ITC^DeltaCom will consider your system restoration the first priority, in the case of multiple-customer repairs. · Peace of Mind Provides for worry-free investment protection for the life of your agreement. · New Employee Training You can have three (3) additional trainings each year for the life of your agreement. Our dedicated trainer will be available for training issues or equipment usage questions. · Inflation Protection Prepaying "locks in" the current service rates for the length of your agreement. IfITC^DeltaCom should increase maintenance prices, you will not be affected until the time of the agreement renewal. · No Hassles No monthly billing or checks to be written. · Investment Protection Your telecommunications system will be maintained and/or repaired, to protect your investment. · Saving Cash Prepaid maintenance can be financed with the equipment to provide the coverage without the cash outlay. www.itcdeltacom.com Customer Service 800.239.3000 William McKelvey 407.367.2327 deltacom!"" Complete Electric, Inc. Complete Alarm, Inc. PO Box 2272 Vero Beach, FL Indian River: 772-388-0533 Brevard: 321-726-0601 St. Lucie: 772-344-3444 FAX: 772-388-2411 EC 0001911/ EC 13001688 www.comoleteelectricinc.com Date: . Wednesday, April 26, 2006 Name: CITY OF SEBASTIAN AIRPORT ADMINISTRATION BUILDING RE: PHONE SYSTEM (ADD to CITY WIDE SYSTEM) Complete Electric, Inc. is pleased to present you with the quote detailed below. SCOPE OF WORK: Contract with Siemens to install addition to City Wide System at the Airport. Install HiPath 3800 System with supporting hardware for a complete system Licensing for Added Airport Users City Hall Upgrade to V5.0 Police Station Upgrade to V5.0 TOTAL QUOTE No Pennit fee's or FPL fee's included. Temporary power or temporary lights included. Quote is valid for 10 days All work will be performed in accordance to National Electrical Code standards and local ordinances. Please contact us if we can provide you with additional information. BEN ENSELL PAYMENT SCHEDULE: TO BE DETERMINED Payment liabUitv Customer Signature signifies authorization of quoted work and acceptance of payment liability. Payment is due upon completion of work or Satisfactorily passing any required inspections. If invoice is not paid and Contractors engages attorney to enforce collection customer agrees to pay all expenses and court costs of litigation including court costs and reasonable attorney fees to be fIXed by any court in which said attorney Is required to appear. Customer further agrees that he may be sued in Indian River County, FL Court. Customer Signature Date File Name: QUOTES/BEN/CITY OF SEBASTIAN 3-29 $55,307.82 ~ @ HOME OF PEUCAN ISlAND CITY OF SEBASTIAN AGENDA TRANSMITTAL SUBJECT: Blossom Ditch Agenda No. 0(0. I O'-L Department Origin: En Department Head: \ Finance Director: City Attorney: City Clerk: !JF Date Submitted: 17 May 2006 Exhibits: Cover letter from IRC dated 3 May 06 + New Interlocal Agreement (to be approved I signed) + Previous Interlocal Agreement dated 21 July 1998 (for reference). EXPENDITURE REQUIRED: $ 328,814.00. AMOUNT BUDGETED: $130,560.00 APPROPRIATION REQUIRED: $198,254.00 FUNDING SOURCE: Local Option Gas Tax SUMMARY Indian River County and the City of Sebastian entered into an Interlocal Agreement (dated 21 July 1998) for the design of the Blossom Ditch Diversion (document attached for reference). This previous agreement has been implemented and the City has paid its initial apportioned share to the County. The new Interlocal Agreement (attached here for City's approval and subsequent signature) is for the City's share of the construction cost of the Blossom Ditch Diversion under the construction contract about to be implemented by the County. The City's share for the construction of the Blossom Ditch Diversion (per bid) is $328,814.00, to be paid to the County under the terms and conditions outlined in the attached document/exhibit. The Blossom Ditch Diversion is essentially comprised of constructing (1) 1,720 LF of 54" class III, concrete pipe, (2) one conflict box; (3) associated manholes; (4) one baffle box; and, (5) other related appurtenances. This improvement will divert stormwater from the western end of Blossom Ditch to the County's newly extended stormwater conveyance/treatment system instead of its current flow through San Sebastian Springs. See exhibit "A" to the Agreement for additional details and costs for project construction. Also note that the County is covering the costs for mobilization, traffic control and site restroiation. The City is not going forward at this time with the additional option for piping Blossom Ditch (as mentioned in the County's cover letter which is also attached.) The City will work to find a more cost-effective option for dealing with the part of Blossom Ditch upstream from the newly @ designed Diversion mentioned above. Such options may include relocation and/or revetment of ,(A \ approximately 3,000 LF of stormwater ditch parallel to the northern / westbound side CR-512 \ from Roseland Road westward to Gardenia Street. Concerning financing, on June 24, 1998 this project was identified and there is currently $130,560 available. An additional $198,254 will be required for construction, which can be transferred from unspent local option gas tax revenues. To date, the City has approximately $351,192 in unspent local option tax revenues. RECOMMENDED ACTION Move to approve new Interlocal Agreement with Indian River County committing the City to pay to the County the amount of $328,814.00 as its apportioned share for the construction of the Blossom Ditch Diversion. e~ BOARD OF COUNTY COMMISSIONERS 1840 25th Street, Vero Beach. Florida 32960-3365 City of Sebastian 1225 Main Street Sebastian, Florida 32958 Telephone: (772) 567-8000 May 3,2006 Attention: Mr. David Fisher, P.E., City Engineer Subject: CR 512 Improvements, IRC Project No. 9611A - Blossom Ditch Dear Mr. Fisher, Indian River County and the City of Sebastian entered into an Interlocal agreement for the design of the Blossom Ditch Diversion, dated July 21, 1998 that is intended to be constructed as part of the CR 512 Widening. Per the City's request, the County added the Blossom Ditch Piping section to the bid schedule. Keep in mind that this section is only conceptual. Construction drawings, permits and specifications will still need to be completed by the City before actual prices can be made and added to the contract. The County intends to move ahead with the CR 512 Project fairly quickly. The City needs to decide rather soon if the Blossom Ditch Diversion or Piping is to be added to the contract. As you know piping is one of the first things done on road projects like this. The Diversion portion is ready to go. However, there is still a lot of work the City will have to do if the Piping portion is to be added to the contract. The bid opening for the CR 512 Widening Project was April 5, 2006. Per the agreement for the Blossom Ditch Diversion, the County is providing the City copies of the bid prices for approval prior to giving the Notice to Proceed. The Blossom Ditch Piping is also included for your review. The Blossom Ditch portions ofthe bid is as follows: City of Sebastian - Blossom Ditch Diversion $328,814.00 City of Sebastian - Blossom Ditch Piping $634,895.00 See the attached Interlocal Agreements that include itemized bid schedules for each project (Diversion and Piping). Please contact me at (772) 567-8000 extension 1986 if you have any questions. -?~~:.el~ ~ /'/..(;Cl,/7'h- ~~ Michael D. Nixon, .E. Design Professional Engineer ATTACHMENT cc: James W Davis, P.E., Public Works Director Christopher J Kafer, Jr., P.E., County Engineer Earl Masteller, P.E., Masteller & Moler, Inc. @ INTERLOCAL AGREEMENT Between INDIAN RIVER COUNTY, FLORIDA And CITY OF SEBASTIAN, FLORIDA For BLOSSOM DITCH DIVERSION This Interlocal Agreement, entered into this day , 2006 by and between INDIAN RNER COUNTY, FLORIDA a political subdivision of the State of Florida, by and through its Board of County Commissioners, hereinafter referred to as COUNTY and the CITY OF SEBASTIAN, FLORIDA, a municipal corporation of the State of Florida, hereinafter referred to as CITY, for the purpose of providing road and drainage facilities. WITNESSETH: WHERES, the COUNTY and CITY share mutual concerns with respect to road and drainage facilities for CR512 and Sebastian Highlands Subdivision: and WHEREAS, the COUNTY obtained an Engineering Service agreement dated January 21, 1997 with Masteller and Moler Engineers for the design of improvements to CR 512 that includes the Blossom Ditch Diversion; and WHEREAS, the COUNTY completed construction plans and specifications for the CR 512 and Blossom Ditch Diversion Project; and WHEREAS, the COUNTY through the competitive bid process obtained an itemized bid for the construction of the Blossom Ditch Diversion portion of the Project; and WHEREAS, both the COUNTY and the CITY can assist each other through a joint effort that will facilitate a solution to the road and drainage problems in the area; and WHEREAS, an undertaking of this nature is in keeping with the "Florida Interlocal Cooperation Act of 1969" as set forth in Chapter 163, F.S. NOW, THEREFORE, in consideration of the mutual terms, conditions, promises, covenants and premises hereinafter set forth and pursuant to the statutory authority contained in Chapter 163, F.S., the COUNTY and CITY agree as follows: 1. The COUNTY added to the professional services agreement, for the design permitting, and other necessary services as directed by the CITY, to incorporate the installation of a drainage pipe and appurtenant structures and other necessary facilities hereinafter referred to as the BLOSSOM DITCH DNERSION in the COUNTY'S construction contract for the CR 512 Improvements (project 9611). 2. The COUNTY in connection with the construction ofCR 512 Project shall provide for the new installation of drainage pipe and appurtenant structures and other necessary facilities of the BLOSSOM DITCH DNERSION to serve a portion of Sebastian Highlands Subdivision. @ 3. The COUNTY shall construct the BLOSSOM DITCH DIVERSION in accordance with the approved CR 512 plans (project number 9649, dated August 2005), specifications and contract documents. 4. The COUNTY shall construct the BLOSSOM DITCH DIVERSION in accordance with bids received on April 5, 2006 by J.W. Cheatham, LLC in the amount of$328,814.00 that is described in more detailed in EXHIBIT A. 5. The COUNTY shall construct the BLOSSOM DITCH DIVERSION two (2) years on or before the execution of this agreement. 6. The COUNTY shall provide the CITY with proposals and bids for the proposed project indicating scope, cost and schedule for the CITY'S approval prior to giving the Notice To Proceed. 7. The COUNTY shall invoice the CITY on a monthly basis for the work performed. 8. The CITY shall make timely payments to reimburse the COUNTY as the work progresses. 9. The CITY shall pay to the COUNTY upon installation of the drainage pipe and appurtenant structures of the BLOSSOM DITCH DIVERSION all costs associated with said installation that includes but not limited to all change orders, overruns to the bid quantities and all other associated expenses. IN WITNESS WHEREOF, the parties hereto have caused this interlocal agreement to be executed by their duly authorized officials on the day and year first written above. ATIEST INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSIONERS By Arthur R. Neuberger, Chairman Jeffrey K. Barton, Clerk of Circuit Court Approved as to Form and Legal Sufficiency: William G. Collins II, County Attorney ATIEST CITY OF SEBASTIAN, FLORIDA By Nathan McCollum, Mayor Sally Maio, City Clerk @ EXHIBIT A CITY OF SEBASTIAN, FLORIDA BLOSSOM DITCH DIVERSION ITEMIZED BID SCHEDULE Bids based on CR 512, Phase ill and CR 510 Roadway Improvements Bid, opening: April 5, 2006 Contractor: J.W. Cheatham LLC Blossom Ditch Diversion Section: Blossom Ditch Diversion Item # Description, Quantity Unit Unit Amount Price 430-17-343 A Concrete Pipe culvert, 1,702 LF 157.00 267,214.00 class ill, 54"d (Blossom Ditch Diversion) 430-984-242 A MES, side Drain, 54"d 1 EA 6,720.00 6,720.00 concrete Pipe (Blossom Ditch Diversion) 425-2-072 A Manhole, Type J -7, 5 EA 5,600.00 28,000.00 (<10') (Blossom Ditch Diversion) 425-3-03 A Conflict Box (B-1) 1 EA 11,200.00 11,200.00 (Blossom Ditch Diversion) 425-3-01 A Baffle box (Blossom 1 EA 15,680.00 15,680.00 Ditch Diversion) , TOTAL $328,814.00 0iJ F:\PROJECTS\CR 512 & CR 510lEXHlBIT A BDD.doc INTERLOCAL AGREEMENT between INDIAN RIVER COUNTY, FLORIDA and CITY OF SEBASTIAN, FLORIDA '-1..~. This Interlocal Agreem~nt, entered into this .,,:} I day :fJ~ ' 1998 by and between INDIAN RIVER COUNTY, FLORIDA, ( po 'cal subdivision of the State of Florida, by and through its Board of County Commissioners, hereinafter referred to as COUNTY, and the CITY OF' SEBASTIAN, FLORIDA, a municipal corporation of the State of Florida, hereinafter referred to as CITY, for the purpose of providing road and drainage facilities. WITNESSETH: WHEREAS, the COUNTY and CITY share mutual concerns with respect to road and drainage facilities for CR 512 and Sebastian Highlands Su bdivision; and WHEREAS, the COUNTY has an existing Engineering Service Agreement dated J - ~ {- q '7' with Masteller and Moler Engineers for the design of improvements to CR 512; and WHEREAS, both the COUNTY and CITY can assist each other through a joint effort that will facilitate a solution to the road and drainage problems in the area; and . WHEREAS, an undertaking of this nature is in keeping with the "Florida Interlocal Cooperation Act of 1969" as set forth in Chapter 163, F.S. NOW, THEREFORE, in consideration of the mutual terms, conditions, promises, covenants and premises hereinafter set forth and pursuant to the statutory authority contained. in Chapter 163, F.S., the COUNTY and CITY agree as follows: . - 1. The COUNTY shall cause to be added to the existing professional services agreement services, for the design, permitting, and other necessary services as directed by the CITY, to incorporate the installation of a drainage pipe and appurtenant structures and other necessary facilities in the COUNTY's construction contract for CR 512 Improvements (Proj ect 9611). 2. The COUNTY in connection with the construction of CR 512 shall provide for the new installation of drainage pipe to serve a portion of Sebastian Highlands Subdivision also known as Blossom Ditch. 3. The CITY shall make timely payments to reimburse the COUNTY as the engineering work progresses. @ -~~~., :)!""''''-->;;;,,':-T':j~ ; @) ~~~?~~ i4.~t ,~i>, . . . . ~" ~A"~ ;:,~~~ .,}r~ ,/,'" 4. The CITY shall pay to the COUNTY upon mstallabon of the df8.1nage pIpe .. and baffie box all costs associated with said installation. . 5. The COUNTY shall provide the CITY with proposals and bids for the proposed project indicating scope, cost and schedule for CITY approval prior to giving notice to proceed. ~Ic IN WITNESS WHEREOF, the parties hereto have caused this interlocal agreement to be executed by their duly authorized officials on the day and year first written above. ATTEST INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSIONERS Qv ~ -\- ~ /} ---- - ?---'..----~""'--~ ~ t I, I ~ ..I "- ,) By . / ,t, L - . 1"'--. Jeffr~arton, Clerlf:)..../1 John . Tippin, Ch' '''i1 .' ,18;,' ,,::fr~0)z .~~ ,791. ATTEST CITY OF SEBASTIAN, FLORIDA c;r:;tJ-~ Or/111#v Kathryn ,. 0 'Halloran City Clerk By ~M/ .~ ., lfL/it.-vJ Ruth Sulliv-an . Mayor .3"0::;81 !nG;an River County Approved , , ~.lm:llistr ation IlP(1.:;j I - ,,o' I "'.'1 rv'-n"..-,~pr' J -oI,J~ 1..;1 ~:~c".=... I.. . , ,.'RCdr,men t 1 .. : '.JI",51\)n Jeanette Williams From: Alfred Minner Sent: Monday, May 15, 200610:14 AM To: David Fisher; Debbie Krueger; Rich Stringer; Shai Francis; Sally Maio Subject: RE: Sidewalks Dave - Just got off the phone with Nate. Long range this is what I think. 1. We now have about $1.2M in unspent DST money. Take out .2M for reserve and we have $1.0M ready to spend. 2. Finance estimates another $.75M DST accumulation this year brining total unspent DST to $1.75M by Sep 30,06. 3. In my mind we have four major issues: a. Having enough money to complete the major drainage projects (Collier Creek, Twin Ditches, Stonecrop) b. Sidewalks c. Community Center d. Municipal Garage 4. Here's what I think: A. First we need to see if DST is usable for sidewalks. If so good and we may be able to wrap up some other money with it. B. We need to wait till mid-summer to see what the Collier Creek bid does before tapping a bulk of that DST money C. Then use DST money to fund a major phase of sidewalks (in cash) and bond for Garage and Community Center. D. If Council wants to move faster on Sidewalks now, I think it would be safe to pinch off .5M in DST for sidewalks now... ..that would leave over $1M for Collier if needed. BTW - Here is the e-mail I sent Nate: Nate: I got with Dave to try and get your sidewalk question answered. You gave me a list of sidewalks and Dave gave back a little more comprehensive list. Also remember the construction estimate for sidewalk at $20 per L.F. So with that here is what we think: NATE'S LIST Main Street [David Fisher] (approx. 6000 LF) Periwinkle [David Fisher] (approx. 8500 LF) Laconia [David Fisher] (approx. 5000 LF) Barber from where the sidewalk ends to Publix [David Fisher] (approx. 4000 LF) George Street [David Fisher] (approx. 9000 LF) Englar [David Fisher] (already one in place there) (approx. - 0 - LF) Approximate total requested: TOTAL COST PLACES ADDED BY DAVE FISHER (approx. 32500 LF) $650,000 5/19/2006 @ Complete Barber southward to CR-512: Complete Tulip westward to Laconia: South Wimbrow from Main to Lake: Complete Pelican Island PI. to PI Elem.: South Wimbrow Loop (south of CR-512): (approx. 2000 LF) (approx. 500 LF) (approx. 1000 LF) (approx. 4000 LF) (approx. 8500 LF) Approximate total additional projected: TOTAL COST (approx. 16000 LF) $320,000 NATE and DAVE'S TOTAL LIST IS 48,500 LF@$970,000. For a quick dirty number. We have 300 miles of Street. For sidewalk down both sides, we are talking $10 M. Let me know what you think. This gives me a thought... .50 I am going to call you about this. AI Minner City Manager City of Sebastian -----Original Message----- From: David Fisher Sent: Monday, May 15, 2006 9:40 AM To: Alfred Minner Cc: Linda Kinchen SUbject: RE: Sidewalks AI- As mentioned to you moments ago, the order of magnitude for a sidewalk construction program that will put a sidewalk on at least one side of every street in town is currently estimated to be in the range of $10,000,000 to $12,000,000. - Dave -----Original Message---- From: David Fisher Sent: Monday, May 15, 20069:29 AM To: Alfred Minner Cc: Linda Kinchen Subject: RE: Sidewalks AI-- That is the number we have been using: $15 I LF. However, if we are bidding this out and the scope of work includes drainage work (as it will), better to use $20 I LF for a conceptual budget estimate. I.e., multiply the estimated length(s) below by $20 to get a conceptual estimate as to the magnitude of the endeavor. -D. -----Original Message----- From: Alfred Minner Sent: Monday, May 15, 2006 8:21 AM To: David Fisher SUbject: FW: Sidewalks Cijj) 5/19/2006 Dave - I need to get some price estimates on sidewalk per Nate's request. Use some assumption on length of sidewalk on places where he mentioned such as Main Street, Periwinkle and Laconia, but let me know where you estimated. IN Fort Meade, the estimated number we used for contract sidewalk was $15 - $20 per foot. AI Minner City Manager City of Sebastian -----Original Message----- From: nathanmccollum@bellsouth.net [mailto:nathanmccollum@bellsouth.net] Sent: Sunday, May 14, 200611:55 AM To: AI Minner Subject: Sidewalks I know you are going to love me for this, but I need some information. Can you provide me a ballpark price on sidewalks on one side of the street for the following routes: Main Street[David Fisher] (approx. 6000 LF) Periwinkle[David Fisher] (approx. 8500 LF) Laconia[David Fisher] (approx. 5000 LF) Barber from where the sidewalk ends to Publix[David Fisher] (approx. 4000 LF) George Street[David Fisher] (approx. 9000 LF) Englar[David Fisher] (already one in place there) (approx. - 0 - LF) Approximate total requested: (approx. 32500 LF) Any other collector roads you may have had requests. [David Fisher] Complete Barber southward to CR-512: Complete Tulip westward to Laconia: South Wimbrow from Main to Lake: Complete Pelican Island PI. to PI Elem.: South Wimbrow Loop (south of CR-512): (approx. 2000 LF) (approx. 500 LF) (approx. 1000 LF) (approx. 4000 LF) (approx. 8500 LF) Approximate total additional projected: (approx. 16000 LF) [David Fisher] Grand Total, Above Projections: (approx. 48500 LF) Thanks Nathan McCollum 5/19/2006 o s