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Home My WebLink About06142006 OlYOf HOME OF PELICAN ISLAND SEBASTIAN CITY COUNCIL AGENDA REGULAR MEETING WEDNESDAY, JUNE 14, 2006 -7:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA ALL AGENDA ITEMS MA Y BE INSPECTED IN THE OFFICE OF THE CITY CLERK 1225 MAIN STREET, SEBASTIAN, FLORIDA Individuals will address the City Council with respect to agenda items immediately before deliberation of the item by the City Council 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE LED BY MAYOR McCOLLUM 3. INVOCATION BY FATHER MORRISSEY, ST. SEBASTIAN CATHOLIC CHURCH 4. ROLL CALL 5. AGENDA MODIFICATIONS (ADDITIONS AND/OR DELETIONS) Items not on the written agenda may be added only upon a unanimous vote of City Council members (R-05-26) 6. PROCLAMATIONS. ANNOUNCEMENTS. PRESENTATIONS 06.106 A. Completion of Advanced Institute for Elected Municipal Officials Certificates to Council Members Coy & Neglia 7. CONSENT AGENDA All items on the consent agenda are considered routine and will be enacted by one motion. There will be no separate discussion of consent agenda items unless a member of City Council so requests; in which event, the item will be removed and acted upon separately. If a member of the public wishes to provide input on a consent agenda item, he/she should request a Council Member to remove the item for discussion prior to start of the meeting or by raising his/her hand to be recognized. 1-3 A. Approval of Minutes - May 24, 2006 Special Meeting - CDBG Public Hearing and Fair Housing Workshop 5-14 B. Approval of Minutes - May 24, 2006 Regular Meeting 15-22 C. Approval of Minutes - June 7, 2006 Special Meeting 06.045 06.022 23-26 06.107 27-39 06.077 41-75 06.111 77-87 06.108 06.066 89-96 06.109 97-100 8. COMMITTEE REPORTS/RECOMMENDATIONS A. Environmental Advisory Committee i. Member Report ii. Discussion - Sunset Committee B. Code Enforcement Board (City Clerk Transmittal, Order) i. Receive Order 2006-9322 C. Parks & Recreation Advisory Committee (City Clerk Transmittal, Member List, Applications, Ad) i. Interview Unless Waived and Submit Nominations for: a. One Zone B Member with Term to Expire 5/31/09 b. One Zone 0 Member with Term to Expire 5/31/09 c. 2nd Alternate Position to Expire 5/31/09 if Desired by Council 9. PUBLIC HEARING - None. 10. INTRODUCTION OF NEW BUSINESS FROM THE PUBLIC Item that has occurred or was discovered within the previous six months which is not otherwise on the agenda 11. OLD BUSINESS A. Approve Purchase of Furnishings for Airport Administration Building Furniture from Workscapes, Inc. in the Amount of $61,155.60 Including Delivery and Installation (Airport Transmittal, Bid Tabulations, Cost Summary, Specifications) B. Resolution No. R-06-13 - Renouncing Historic Train Depot (R-06-13, 2003 Agreement with Florida Inland Navigational District (FIND) A RESOLUTION OF THE CITY OF SEBASTIAN, FLORIDA, RONOUNCING OWNERSHIP INTEREST IN THE HISTORIC TRAIN DEPOT; PROVIDING FOR CONFLICT; PROVIDING FOR EFFECTIVE DATE. 12. NEW BUSINESS A. Charter Officer Contracts and Appraisal Process - Requested by Vice Mayor Burkeen B. Transfer $57,387 DST Funds from Riverview Park Phase IV Project C4204 to Phase III Project C2217 and Award Bid for Installation of Lift Station at Riverview Park to Aqua Waste Repairs of Fort Pierce in the Amount of $87,387 (Parks Transmittal, Bid Tabulation, References) C. Award Bid for Installation of Special Needs Playground at Friendship Park to Play It Safe Enterprises in Jupiter in the Amount of $33,750 (Parks Transmittal, Bid Tabulation, Reference List, Drawing) 2 06.077 101-103 06.078 105-112 06.078 113-118 06.079 119-146 06.096 147-152 06.110 153 06.092 155 D. Approve Expenditure for Water and Sewer Impact Fees to Indian River County Utilities in the Amount of $17,654 (Airport Transmittal, Cost Breakdown) E. Resolution No. R-06-10 Joint Participation Agreement Entitled "Install Aviation Fue/ Farm" in the Amount of $125,000 (Airport Transmittal 6/6/06, R-06-10, JPA) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE A PUBLIC TRANSPORTATION JOINT PARTICIPATION AGREEMENT WITH FDOT TO PROVIDE SUPPLEMENTAL FUNDING FOR DEVELOPMENT OF AN AVIATION FUEL FARM; PROVIDING FOR CONFLICT; PROVIDING FOR EFFECTIVE DATE. F. Resolution No. R-06-11 Joint Participation Agreement Entitled "Construct Access Road' in the Amount of $125,000 (Airport Transmittal 6/6/06 (see above), R-06-11, JPA) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE A PUBLIC TRANSPORTATION JOINT PARTICIPATION AGREEMENT WITH FDOT TO PROVIDE SUPPLEMENTAL FUNDING FOR CONSTRUCTING AN ACCESS ROAD (CORPORATE PARK DR.); PROVIDING FOR CONFLICT; PROVIDING FOR EFFECTIVE DATE. G. Resolution No. R-06-12 Joint Participation Agreement Entitled "Design and Engineering Services for Taxiway C" in the Amount of $157,894 (Airport Transmittal 6/6/06, R-06-12, JPA) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE A PUBLIC TRANSPORATION JOINT PARTICIPATION AGREEMENT WITH FDOT TO PROVIDE FUNDING FOR DESIGN AND ENGINEERING SERVICES FOR TAXIWAY C; PROVIDING FOR CONFLICT; PROVIDING FOR EFFECTIVE DATE. H. First Reading Ordinance No. 0-06-06- Code Enforcement Special Master - Set Public Hearing for July 12, 2006 (City Attorney Transmittal, 0-06-06) AN ORDINANCE OF THE CITY OF SEBASTIAN, FLORIDA, AMENDING CODE OF ORDINANCES CHAPTER 2, ARTICLE VI, DIVISION II, CODE ENFORCEMENT BOARD AND RENAMING SAID DIVISION CODE ENFORCEMENT; AMENDING CODE TO REFLECT USE OF SPECIAL MAGISTRATE; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE. 13. CITY ATTORNEY MATTERS 14. CITY M/ANAGER MATTERS 15. CITY CLERK MATTERS A. B. Christmas Parade 2006 (City Clerk Transmittal) Approve Early Voting in City Council Chambers for September and November Elections and Concur with Space in Old City Hall/Schoolhouse Building for Future Early Voting (City Clerk Transmittal) 3 16. CITY COUNCIL MATTERS A. Mayor McCollum B. Mr. Burkeen C. Ms. Coy D. Mr. Paternoster E. Mr. Neglia 17. ADJOURN (All meetings shall adjourn at 10:30 pm unless extended for up to one half hour by a majority vote of City Council) HEARING ASSISTANCE HEADPHONES ARE AVAILABLE IN THE COUNCIL CHAMBERS FOR ALL GOVERNMENT MEETINGS. Regular City Council Meetings are Scheduled for Live Broadcast on Comcast Channel 25 ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE WITH RESPECT TO ANY MA TTER CONSIDERED AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND MAY NEED TO ENSURE THAT A VERBA TIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE HEARD. (286.0105 F.S.) IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT (ADA), ANYONE WHO NEEDS A SPECIAL ACCOMMODATION FOR THIS MEETING SHOULD CONTACT THE CITY'S ADA COORDINATOR AT 589-5330 AT LEAST 48 HOURS IN ADVANCE OF THIS MEETING. Uocominq Meetinqs: June 28, 2006 - 7:00 pm - Regular Council Meeting July 12, 2006 - 7:00 pm - Regular Council Meeting July 26, 2006 - 7:00 pm - Regular Council Meeting August 9, 2006 - 7:00 pm - Regular Council Meeting August 16, 2006 - 6:00 pm - Council Budget Workshop August 23, 2006 - 7:00 pm - Regular Council Meeting September 7, 2006 - 6:00 pm - 1st Public Hearing of City Budget September 13, 2006 - 7:00 pm - Regular Council Meeting September 19, 2006 - 7:00 pm Final Public Hearing of City Budget September 27, 2006 - 7:00 pm - Regular Council Meeting October 11, 2006 - 7:00 pm - Regular Council Meeting October 25, 2006 - 7:00 pm - Regular Council Meeting 4 nOME OF PEUCAN IStJ\.ND SPECIAL CITY COUNCIL MEETING MINUTES SMALL CITIES COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FIRST PUBLIC HEARING - 6:30 P.M. and FAIR HOUSING WORKSHOP - 6:45 P.M. WEDNESDAY, MAY 24,2006 CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA 1. Mayor McCollum called the Special Meeting to order at 6:45 p.m. The meeting began late due to the extended CA TF meeting on this issue. 2. The Pledge of Allegiance was recited. 3. ROLL CALL Mayor Nathan McCollum Vice-Mayor Brian Burkeen Council Member Andrea Coy Council Member Sal Neglia Council Member AI Paternoster Staff Present: City Manager, AI Minner City Attorney, Rich Stringer City Clerk, Sally Maio Deputy City Clerk, Jeanette Williams 4. FIRST PUBLIC HEARING ON CDBG Jordan & Associates will lead a Public Hearing as required for the Small Cities Community Development Block Grant (CDBG) program to receive citizen views concerning the community's economic and community development needs oo..nitls The City Manager and Kimberly ~, Vice President, Jordan and Associates, briefly addressed City Council on what was expected to be a recommendation from Citizens Advisory Task Force (CATF), however, the City Manager advised that CATF had tabled the matter for more information until May 31,2006 at 6 pm. He said the basic Crl:JX of the issue is that staffs proposal had been to pursue a Community Development Block Grant (CDBG) in the amount CD Special City Council Meeting CDBG Hearing Fair Housing Workshop May 24, 2006 Page Two of $750,000 to assist with improvements to Easy Street. He said Council may want to table this meeting until they receive the recommendation, and advised that the second public hearing is scheduled for June 28, 2006 to meet the grant application deadline of June 21, 2006. Mayor McCollum opened the public hearing at 6:50 p.m. and asked for public input. Kimberly Daniels, Jordan and Associates, said the first public hearing is to simply notify the public that you are considering applying for a CDBG and giving them an opportunity to comment on the process and tell you anything they would like to you to consider applying for. She then explained requirements of the grant, and uses of the grant being infrastructure needs, acquisition of real property, purchase of machinery and equipment. She said typically cities of this size use the funds for infrastructure, and further advised that the funds must meet and benefit 51 % low to moderate income levels. Mayor McCollum closed the hearing at 6:55 p.m. The City Manager recommended Council table the meeting until such time as CA TF offers a recommendation after the 31st but before the June 28th second hearing. He said staffs recommendation was that Council pursue the grant for Easy Street improvements. On MOTION by Ms. Coy and SECOND by Mr. Burkeen action on the issue was tabled until the CATF meets on a voice vote of 5-0. 5. FAIR HOUSING WORKSHOP Jordan & Associates will conduct a fair housing workshop for the public and elected officials Ms. Daniels conducted the second fair housing workshop, another requirement of the CDBG grant. She said that Fair Housing brochures were located at the back of the room, that HUD phone numbers are posted in City Hall, and pointed out sign-in sheets for attendees. Laveda Patty, resident since 1980, said she was on a four year waiting list for Grace's Landing, said she was not qualified for the new Pelican Isles Apartments, and questioned why Sebastian does not have more opportunities for low income housing as there are in Vero Beach. She said she wanted to stay in Sebastian and that Sebastian will lose its seniors if it does do anything to annex property for this type of housing. Dan Carstairs, asked if there is a way to age restrict for low income housing and said this may help. @ Special City Council Meeting CDBG Hearing Fair Housing Workshop May 24, 2006 Page Three Mayor McCollum said housing developments are not owned or operated by the City of Sebastian, and that income limits are handled at state level. 6. Being no further business, Mayor McCollum adjourned the Special Meeting at 7:05 p.m. and announced that the Regular City Council meeting would begin at 7:15 p.m. Approved at the June 14, 2006 Regular City Council Meeting. Nathan B. McCollum, Mayor ATTEST: Sally A. Maio, MMC - City Clerk (}J I @ 01Y Of HOME OF PELICAN ISLAND SEBASTIAN CITY COUNCIL MINUTES REGULAR MEETING WEDNESDAY, MAY 24,2006 -7:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA 1. The Mayor called the regular meeting to order at 7: 15 p.m. 2. Council Member Paternoster led the Pledge of Allegiance. 3. A moment of silence was held. 4. ROLL CALL City Council Present: Mayor Nathan McCollum Vice-Mayor Brian Burkeen Council Member Andrea Coy Council Member Sal Neglia Council Member AI Paternoster Staff Present: City Manager, AI Minner City Attorney, Rich Stringer City Clerk, Sally Maio Deputy City Clerk, Jeanette Williams Finance Director, Shai Francis Zoning Technician, Dorri Bosworth Police Lieutenant, Greg Witt MIS Systems Analyst, Barbara Brooke 5. AGENDA MODIFICATIONS (ADDITIONS AND/OR DELETIONS) Items not on the written agenda may be added only upon a unanimous vote of City Council members (R-05-26) None. @ Regular City Council Meeting May 24, 2006 Page Two 6. PROCLAMATIONS. ANNOUNCEMENTS. PRESENTATIONS 06.099 1-3 A. Rav Coniglio - Global Renewable Energy - Hvdrogen Car (Summary and Grant Information) Ray Coniglio, GRE, asked if Council would like to participate with Global Renewable Energy (GRE) and Florida Institute of Technology for Department of Energy grant funds for a gasifier system for city vehicles to save fuel costs. He requested the City provide a couple of vehicles to let them do the installations. He responded to questions from Council relative to a proposed Memorandum of Understanding, the cost to the City, and possible hydrogen dangers. It was the consensus of council to bring back a Memorandum of Understanding for Council's consideration. 7. CONSENT AGENDA All items on the consent agenda are considered routine and will be enacted by one motion. There will be no separate discussion of consent agenda items unless a member of City Council so requests; in which event, the item will be removed and acted upon separately. If a member of the public wishes to provide input on a consent agenda item, he/she should request a Council Member to remove the item for discussion prior to start of the meeting or by raising his/her hand to be recognized. 5-17 A. 19-24 B. 06.100 C. 25-27 06.077 D. 29-33 06.101 E. 35-49 06.102 51-53 G) Approval of Minutes - Regular Meeting 5/10/06 Approval of Minutes - Special Meeting 5/12/06 Approve Fiscal Year 2006/2007 Budget Calendar (Finance Transmittal, Calendar) Bill of Sale of Water and Sewer Utilities at Airport Administration Facility to Indian River County (Airport Transmittal, Bill of Sale) R-06-08 - Abandonment of Easement - Lot 7, Block 416, Sebastian Highlands, Unit 9 (GMD Transmittal, R-06-08, Map, Report, Application, Letters) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, VACATING A CERTAIN EASEMENT OVER LOT 7, BLOCK 416, SEBASTIAN HIGHLANDS UNIT 9; PROVIDING FOR CONFLICTS HEREWITH; PROVIDING FOR RECORDING; PROVIDING FOR EFFECTIVE DATE. F. App'rove Expenditure of Forfeiture Funds in the Amount of $1 ,500 for Two Benelli 12 Gauge Shotguns from B & H Gun Rack, Inc. for the Police Department (PO Transmittal, Letter) Mayor McCollum removed item E. 2 Regular City Council Meeting May 24, 2006 Page Three On MOTION by Mr. Burkeen, and Ms. Coy, items A, B, C, 0 and F of the consent agenda were approved on a roll call vote of 5-0. Item E Mayor McCollum asked why this easement was being vacated. The Zoning Technician said there is an existing structure in the easement and was built thirty years ago, that they have not used the easement in 30 years, and are trying to sell the house. She explained there were no LDC regulations in place when the first structure was built. The City Attorney said the permitted screened patio built in 1991 after a fire was allowed by the City, would not be allowed today and was probably the fault of a former employee. On MOTION by Mayor McCollum and SECOND by Mr. Paternoster, item E was approved on a roll call of 5-0. 8. COMMITTEE REPORTSIRECOMMENDATIONS 06.031 55-69 A. Planning & Zoning Commission - Fill One Alternate Member Position (City Clerk Transmittal, Code, Applications, List, Ad) i. Interview, Unless Waived and Submit Nominations for Unexpired, Alternate Member Position to Expire 11/1/2007 City Council interviewed Jim Morrison, Andy Swetz, and Brad White. Mayor McCollum nominated Mr. Swetz. Ms. Coy nominated Mr. Morrison. Mr. Morrison was appointed 4-1 (McCollum - Swetz) Mayor McCollum thanked the other applicants and urged them to continue to volunteer for boards. 9. PUBLIC HEARING - none. 10. INTRODUCTION OF NEW BUSINESS FROM THE PUBLIC Item that has occurred or was discovered within the previous six months which is not otherwise on the agenda Dale Simchek, South Easy Street, Sebastian, requested that Council curb growth to assure the safety of existing citizens relative to limited emergency services. She cited ah'1 proposed Sebastian Preserve which is the home to wildlife and endangered species, "J--; 3 Regular City Council Meeting May 24, 2006 Page Four and said the Growth Management Manager told her an application for development has been resubmitted under the name of Sebastian Harbor. She asked that until permits from the Army Corps of Engineers, St. Johns River Water Management District, and Florida Wildlife Conservation are produced that Planning and Zoning not spend any time on this. She further requested that Council look into this development and others before dumping more people into the system. Ms. Coy discussed survey work being conducted in that area for the possible extension of Fleming Street. Ms. Simchek further stated she thought the county is being pushed to extend Fleming Street. Mayor McCollum said he did not want to get into a large discussion under Introduction of New Business from the Public, but rather do this under Council matters. Bob Peterson and Pete Puzzo, both of Stony Point Drive, Sebastian River Landings, thanked Council for their support, and said he had talked to Publix and been informed the building is a leased building, but that they would talk to the owner. The City Manager said staff had been in touch with Publix for additional landscaping and fencing. Mr. Peterson said the residents have formed a committee to address this issue. Trish Adams, River Oaks Drive, Sebastian, Environmental Advisory Committee, and US Fish and Wildlife staff member, reported that some of the City's lighting on Indian River Drive according to studies done by a group of biologists are quite visible from the shoreline and may be causing a disorientation problem for sea turtles, and asked Council if there was a way to address it. She suggested methods such as turning off lights, shielding the lights, or putting in lower wattage lights and said she would get with the City Manager to put him in touch with people who can assist in this matter. Mayor McCollum suggested she meet with the City Manager and that the Police Chief be included to discuss safety issues. Louise Kautenberg, said the ditch behind her home has not been cleaned in eight years, had been told that the person who said it would be cleaned is no longer working for the City, and that we are out of money. Ms. Kautenberg also said Council should pass their food around. 11. OLD BUSINESS - None (i) 4 Regular City Council Meeting May 24, 2006 Page Five 12. NEW BUSINESS 06.036 71-113 A. Resolution No. R-06-06 2nd Quarter Budget Amendment for Fiscal Year 2005-2006 (Finance Transmittal. R-06-06, Memo, Reports, Schedules. Statement) ADOPTING AN AMENDED BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2005 AND ENDING SEPTEMBER 30, 2006 AS PROVIDED FOR IN EXHIBIT "A"; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. On MOTION by Mr. Burkeen and SECOND by Ms. Coy Resolution No. R-06-06 was adopted on a roll call of 5-0. 06.103 115-165 B. Resolution No. R-06-09 - Adoption of Six-Year Capital Improvement Program for Fiscal Years 2007-2012 & Six-Year Capital Outlay Plan 2007-2012 (Finance Transmittal. R-06-09. Program, Plan) A RESOLUTION 0 FTHE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA ADOPTING A SIX-YEAR CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2007- 2012 AND A SIX-YEAR CAPITAL OUTLAY PLAN FOR ITEMS GREATER THAN $7,500 FOR FISCAL YEAR 2007-2012; PROVIDING FOR REPEAL OF RESOLUTIONS OR PARTS OF RESOLUTIONS IN CONFLICT HEREWITH; PROVIDING FOR SEVERABILITY AND PROVIDING FOR AN EFFECTIVE DATE. The City Manager reported as directed the air traffic control tower had been removed. On MOTION by Mr. Burkeen and SECOND by Mr. Paternoster Resolution No. R-06-09 was adopted on a roll call vote of 5-0. 06.077 167-189 C. Approve Purchase and Installation of Phone System from Sole-Source Vendor, Siemens Communications. Inc.. in the Amount of $42,719.80 for Airport Administration Buildina (Airport Transmittal. Quotes) The City Manager reiterated his recommendation in the agenda packet to purchase from Siemens as sole source for $42,719.80. He said the credit for cost savings goes to MIS Network Manager, Frank Losardo and Airport Director, Jason Milewski. On MOTION by Mr. Burkeen and SECOND by Ms. Coy the purchase was approved as recommended on a roll call vote of 5-0. The City Manager said this purchase will be made with discretionary sales tax funds and that additional information is available in the Clerks office relative to costs involved with the new airport administration building. 06.104 191-198 D. Approve Interlocal Agreement with Indian River County Committing the City to Pay Apportioned Share of $328,814.00 for Construction of Blossom Ditch Diversion (Enaineerina Transmittal, letter, Aareements) The City Manager reiterated his recommendation in the agenda packet. (3) 5 Regular City Council Meeting May 24, 2006 Page Six In response to questions from Council, he said the City will not be held responsible by the County for the other portion which would be in the amount of $634,000, but that it will become a future City project which is not currently on the City's priority list and does not have a funding source identified. The City Attorney said we had been flooding the subject private property for years and when the San Sebastian Springs property was beginning to be developed it was discovered but held in abeyance until the CR 512 expansion was begun. On MOTION by Mr. Burkeen and SECOND by Mr. Paternoster the interlocal agreement with Indian River County to pay the City's apportioned share of $328,814 was approved on a roll call vote of 5-0. 13. CITY ATTORNEY MATTERS None. 14. CITY MANAGER MATTERS None. 15. CITY CLERK MATTERS None. 16. CITY COUNCIL MATTERS A. Mr. Neglia Mr. Neglia said he was displeased with Environmental Committee Chairman Trish Adams for her comments made about Council's decision on the fish house issue at the committee meeting, which had nothing to do with her duties. He said his issue was not with the content of her statement but using the forum of an advisory committee meeting to make political statements. He then read from an e-mail from her to Council regarding her statement that she had suspicions about why Council does not listen to the recommendations of the Environmental Committee. He said he would like to know what her suspicions are and said Council does take to heart the recommendations given but have many issues to address and cannot respond to all. He said as far as he was concerned he would like to make a motion to remove her from the committee or remove her as chairman but was advised that the item would have to be added to the agenda. He said he did not intend to put it on tonight. @ 6 Regular City Council Meeting May 24, 2006 Page Seven Trish Adams apologized if she offended him, said Ms. Coy and Mr. Paternoster had approached her directly and discussed her e-mail with them. She said she supported the fish house decision for a number of reasons, was concerned when he commented "let them build", but later discovered "that the council had information that the public did not have and now understood it better. She said sometimes at meetings, members talk about these types of issues. Mr. Neglia asked her again what her suspicions were. Ms. Adams said when she gave her presentation, Council members were shuffling paper and did not appear interested, stating that standing at the podium is a hard place to be. She said her suspicion is that when she brings recommendations she feels that the committee does not get input from Council, maybe because the committee is temporary and maybe Council is not interested. B. Mayor McCollum The City Manager confirmed for the Mayor that the Council approved additional funding for drainage clearing at the last regular meeting in the amount of $177,000. 06.098 i. Selection of New Community Center Site MOTION by Mayor McCollum and SECOND by Ms. Coy the City Manager was directed to compile a list of current city properties where he feels a community center of moderate size would fit and bring it back to in the next couple of meetings. Ms. Coy said she would like to see a list of all City properties as Council was promised some time ago, probably prior to Mr. Minner coming on board. Ms. Coy's suggestion to provide a list of all properties in the City was added to the motion by Mayor McCollum as long as the list of all properties and feasible community center properties was separated. Voice vote on the motion carried 5-0. 06.105 ii. Sidewalk Construction and Funding Mayor McCollum said he reviewed the last meeting tape regarding citizen input about laconia Street sidewalks and safety issues, and said it is obvious to him that next to drainage, sidewalks is next need in line in the minds of City residents. He said he was of the opinion that we can get most of sidewalk projects done now. @ 7 Regular City Council Meeting May 24, 2006 Page Eight @ He then read from a list of streets he provided and additions by the City Engineer; and said he thought as a matter of public safety and convenience we should do this. Linda DeSanctis asked if the sidewalks would be on both sides of the street and if only one side, how do you choose. . Mayor McCollum said he is not recommending both sides and selection is based on what is easier to build. He asked if Council has any additions. MOTION by Mayor McCollum and SECOND by Ms. Coy to approve the list of streets and appropriate funding of $970,000 from DST money to complete this project with the caveat as long as it can be done with DST money. In response to Ms. Coy, the City Manager said he hears Council loud and clear about sidewalks but before committing the money tonight requested that they let him bring back more information on other proposed projects such as the community center and the garage. He said Council owes it to itself to workshop the matter. Mayor McCollum said he would agree to that as long as we do it right away. The City Manager said the numbers presented were only an estimate and said he would like to put it into harder numbers, get better projections, and figure out what kind of community center we want. He again recommended a workshop next week or early the following week. Motion and second were withdrawn and suggested instead a Special Meeting instead of a workshop. Other Matters The City Attorney said if Sebastian Harbor came in as straight zoning it will not come back to Council. Mayor McCollum asked the City Attorney to notify Council members if it only goes to Planning and Zoning. C. Mr. Burkeen None. D. Ms. COy Ms. Coy discussed the need for senior housing and asked Mrs. Paddy who spoke about senior housing to contact her at 388-0961. 8 l Regular City Council Meeting May 24, 2006 Page Nine Ms. Coy asked the City Attorney if someone can legally go before our staff and P & Z until all other permits are in place; and the City Attorney said most agencies will not process an application until they know what you have applied for. He said it might be possible to do this with some agencies and if so a code change would be required. Ms. Coy then asked if action can include to approve pending approval by other permitting authorities. The City Attorney responded that the other agencies don't care what we do when they go through their approval process. He said the Sebastian Harbor application has not been sitting dormant here but is being held by Fish and Wildlife because the eagle has moved around, and now that the eagle seems to be staying put in one location, the application may be ready to start moving again. The City Attorney gave a brief history of the Fleming Street extension. He said the City has a general corridor through Laurel Reserve, which gets us to County properties and then a private property where the concrete plant is planned to go. He said it looked like when the concrete plant was being planned they were considering killing the Fleming Street project, but if you look at a map it is clear that Fleming will resolve a lot of car traffic issues, and now the City is coordinating with the County to layout the corridor which is why the surveying is being done. He said if the County dropped the plans for Fleming Street, they would recommend taking concrete plant traffic all the way north on Old Dixie to CR 512 to get to US 1, and that is why staff pushed for Fleming to go out to US 1. In response to Ms. Coy, the City Attorney said Creech Engineering is doing this surveying for Indian River County, and that part of the deal for the development is that the right-of- way for Fleming would be dedicated by the developer. Mayor McCollum said Fleming Street extension is an MPO project and not a City project. Ms. Coy said this property could be on the list for environmental land acquisition but the owner must be willing to sell. Dale Simchek, said she wished we could remove the eagle and that it was stated by Army Corps that there are other endangered species on this property. Mayor McCollum responded that the City is not removing any eagle. She said Indian River County PW Director Jim Davis said there is a push somewhere from the City to progress into hand cutting an area near the area of a sandhill crane nest, which is at the t-bone of the Fleming Street-Easy Street intersection. She said she was assured by Jan King that it is a push and is a priority to get this road. She said there is a missing link that Florida Wildlife Conservation does not answer to Army Corps or St. Johns and those permits must be called upon by P & Z and be made contingent in our permitting process and this language should be put into the City's code. @ 9 Regular City Council Meeting May 24, 2006 Page Nine Ms. Coy said she called Ms. Adams about her e-mail because it concerned her. She said Ms. Adams is an asset to the community and as a leader of the Environmental Advisory Committee, and they had a long talk. She said the day of the meeting regarding the fish house had been a very long day, said she had apologized to her because Council was shuffling paper and was not paying particular attention to her presentation. She said there were people in Chambers who said other things that night that were not particularly nice and she would not normally expect them to say. She said she would not second a motion to remove her from the committee because she has done wonderful things. Ms. Coy asked if we could expedite Ms. Adams' request to darken the lights on Indian River Drive for protection of the sea turtles. Mayor McCollum asked that this come back to Council before anything is done. The City Manager said he had discussed this with FPL and the cost is relatively high, and that definitive studies should be done to be sure it is Sebastian's lights that are shining all the way over to the beach. E. Mr. Paternoster Mr. Paternoster said Council members are fighting for the ditches to be cleaned. The City Manager said he met with John Conlon, Conlon Landscaping, and they are working on two issues, how many ditches are left to be cleared, and what it will cost to complete. He said he said there another 150,000 square feet of ditches left to clear which could come in at about $150,000 to $300,000 but first an as-built has to be done, but said he would have firmer numbers by the end of the week. He said staff has done a fantastic job of addressing a job that hasn't been done in eight years. Mr. Paternoster asked to add these ditches to the top of his priority list before hurricanes come to get them done with all due haste. Mayor McCollum said he was not aware of any homes flooded during the hurricanes. Mr. Paternoster said he was waiting for the City Manager to bring back information on Code Enforcement duties and responsibilities. In response to question from Mr. Paternoster, the City Attorney said he would bring an ordinance for first reading on the magistrate to the next meeting. 17. Being no further business, the regular meeting adjourned at 9:15 p.m. Approved at the June 12, 2006 Regular City Council Meeting. Na~anB.McCollum,Mayor ATTEST: @ Sally A. Maio, MMC - City Clerk 10 01Y Cf HOME OF PELICAN ISlAND SPECIAL CITY COUNCIL MEETING MINUTES JUNE 7, 2006 - 6:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA 1. Mayor McCollum called the Special Meeting to order at 6:00 p.m. 2. The Pledge of Allegiance was recited. 3. ROLL CALL Mayor Nathan McCollum Vice-Mayor Brian Burkeen Council Member Andrea Coy Council Member Sal Neglia Council Member AI Patemoster Staff Present: City Manager, AI Minner City Attorney, Rich Stringer City Clerk, Sally Maio City Engineer, Dave Fisher Deputy City Clerk, Jeanette Williams ., 4. SPECIAL MEETING ITEMS: (City Manager Memo 7/1/06, CATF 5/31/06 Draft Minutes) Mayor McCollum requested addition of an item to approve Council attendance at the Florida League of Cities conference and the item was added on a voice vote of 5-0. He stated that this is an opportunity for the Clerks office to expedite registration and hotel paperwork for the August conference if any members of Council wish to attend. On MOTION by Ms Coy and SECOND by Mr. Neglia City Council approved attendance atthe August Florida League of Cities Conference in Jacksonville by any member of Council who wishes to attend on a roll call of 5-0. @ Special City Council Meeting June 7,2006 Page Two @ A. Collier Creek Update The City Manager gave a brief background on the Collier Creek Canal Project and provided a memo dated June 7, 2006 with new information about funding issues (see attached). He reported that in discussions with St. Johns River Water Management District (SJRWMD) in the last few days, it had been brought to the attention of staff that SJRWMD staff will not allow the City to use the maintenance option which might have saved money, and rather would view the dredging project as a capital project, however, it had also been found that there are other ways to dredge which will reduce costs and there are local contractors who may be interested in the project and utilization of the dredged spoils. He recommended Council stay the course, allow staff to proceed with the permitting process, and assured them the project may now stay with the $3.5 M cost estimate, and if this is the case, it may not have an impact on funding of other projects. The City Manager said the Easy Street Community Development Block Grant (CDBG) is not a done deal and if we are not successful with the grant, more money may open up for the Collier Creek project. He did warn, however, that we are going to peak ourselves out with all the projects on the table, so recommended again to stay the course on Collier Creek and start other projects slowly as actual costs are determined. He asked Council to provide direction on the long-term citywide curb and gutter policy established by a previous Council, which if followed would cost in the area of $50M. He said if Council moves forward with curb and gutter it goes against SJRWMD and all other projects will need to be held. Mickey Groeppler, Sebastian, asked if anyone had looked into gate gabions as a method to repair the seawalls, and what material goes behind the rip rap. The City Manager explained again that to fix the creek there were two options, maintenance and capital and that the City cannot get through the maintenance door and if attempted it would probably result in a litigious process. He said SJRWMD would say this is not maintenance because the City has not done maintenance on a regular basis, so we will go into capital project status and we have to go by SJRWMD regulations which is retention and detention, and in addition wading bird mitigation will need to be addressed. He said that SJRWMD prefers rip-rap. Eugene Wolff, Wimbrow Drive, Sebastian, asked the City Manager how deep a dredge this will be, and the City Manager said in 1970 the canal bottom was 9 feet above mean sea level and now shows at 11 feet MSL and that SJRWMD proposes 11 to 5 MSL. He said because of wading bird habitat there is a new cross section planned and there will be some spots where we won't dredge at all and will leave the habitat. He said the short answer is that we are trying to get to 6 MSL but it will depend on SJRWMD, and SJRWMD said if we are going to improve the canal we have to deep dredge in those areas that don't have to be mitigated for wading birds. 2 Special City Council Meeting June 7, 2006 Page Three Mr. Wolff said it is a pity because maintenance would allow so many other projects and it may be worth at least trying to negotiate with SJRWMD; and that it would be prudent to review it by section because essentially we don't need the canal repair today. The City Manager said staff is trying to get a permit for the whole length of the canal and then if necessary do the project in sections. Mr. Wolff asked if there were any discussions on asbestos abatement. AI Manzi, Holden Avenue, Sebastian, asked if CR 512 to Main Street was the primary focus, and the City Manager responded it was. Mr. Manzi said certain parts of the canal are very narrow and homes are very close to it and recommended the City be mindful of how deep dredging will affect them. The City Manager responded we are not going to go outside of where the walls are now and in fact some areas of the canal may end up being narrower. Mr. Manzi recommended some type of encapsulation of seawalls and said he was not in favor of rip-rap due to accessibility to canal. Mary Ingui, 626 Layport Drive asked what happens with sheets of asbestos. Bob Audette, 755 Wimbrow Drive, asked the City Manager if they had asked SJRWMD if rocks were eliminated, would it eliminate the mitigation requirement. The City Manager responded that the walls are not relevant to the wading birds, that wading birds are an effect of our neglect to maintain the canals over the years, that they are not native to the canal but because of our neglect we created the habitat conditions and we will have to build islands for these non-native birds to wade. Mr. Audette suggested if there was a sodded bank the birds would just stay there, and the City Manager responded SJRWMD still wants to see ledges whether they are attached to rocks or sod. Dave Derda, 585 Wimbrow Drive, asked where the rip-rap goes. Eric Groetke, Camp, Dresser & McKee, Inc., the City's engineering consultant on the project, responded to all questions, stating they did look into gabions but there were higher costs involved because of concrete costs; that fabric will be under the rip rap rock for stabilization; that curb and gutter was one of the drivers in this project and further explained that pollutant loading requirements which were provided in 2003 and intended to be law by 2004 were a driving factor. He said the original idea for this project was to partner with SJRWMD and have a funding agreement, thus the need for a stormwater master plan. He said the City has been successful with stormwater projects such as Stonecrop, the Twin Ditches and Periwinkle projects, and have also been successful with EPA funding. @ 3 Special City Council Meeting June 7, 2006 Page Four @ Mr. Groetke said the Florida Dept. of Environmental Protection (DEP) is happy that something like this is being handled to address the asbestos problem and the City will work within their guidelines for the encapsulation as much as possible, and that the only concern is for material becoming airborne. He stated that encapsulation is the preferred method. Mr. Groetke said SJRWMD prefers rip-rap over sod, because of potential of pesticides and erosion with sodded slopes. He said our target will be right-of-way lines wherever possible, however we may have to go into backyards to avoid mitigation aspect and there may be less water surface area in certain locations. In response to Mr. Wolff, Mr. Groetke said we can move asbestos sheets over and entomb them. In response to Ms. Groeppler, Mr. Groetke said as part of the permitting process we have to identify what we are doing and do have turbidity areas and can put in temporary dams and pump water from one side to another to protect wildlife species. He further said Lake Hardee is not part of the dredging area so wildlife can go there and SJRWMD is happy with that. In response to Mr. Derda, Mr. Groetke said it was the City's original intent to pump to a SJRWMD disposal area north of St. Sebastian River in conjunction with an on-going dredging project in the St. Sebastian River and Indian River Lagoon, however, as the City Manager pointed out, it was recently discovered that this would have driven the cost up to approximately $6M because we could not ride on their project but would have to do it on our own at an additional cost of $2M. Mr. Groetke said we have talked with local contractors and the clamshell approach, which is done with barges and taking the sludge material away by truck to other areas where it can be spread out, is less expensive. In response to Mr. Derda, Mr. Groetke said there appear to be three sections where equipment has to get in and that they have identified three properties which we could possibly lease. In response to Mr. Wolff, Mr. Groetke said there is no set length requirements, only depth requirements for dredging. In response to Mr. Manzi, Mr. Groetke said there would ultimately be a 3 to 1 slope, that filter fabric helps with erosion coming out and the slopes' ability to hold the wall. He said rock stabilizes the fabric and fabric stabilizes the slope. He further stated we currently have a five-day detention and we are looking at 10 to 15 days. In response to Mr. Manzi, Mr. Groetke said we are dredging and deepening the water, which gives more opportunity for treatment and that water is currently going out in five days with little or no treatment. 4 Special City Council Meeting June 7, 2006 Page Five Mr. Manzi recommended we should limit the amount of hardscapes in residential construction and use cisterns and silt fences. Mr. Paternoster advocated the use of silt fences. In response to Mr. Paternoster, the City Attorney said the City is not going into people's yards, but that actually some seawalls were built beyond their actual yard citing one area where the seawall is built 26 feet into City right-of-way. Mr. Neglia read from a SJRWMD paper regarding use of fabric and stated that rip-rap is better than sodded slope. In response to Mr. Neglia, the City Manager said clamshell dredging could greatly reduce costs; that we are currently in staff review and then if staff approves, we move to the SJRWMD board. The City Manager gave the proposed schedule as follows: Four to six weeks staff working to meet regulations, then get on SJRWMD board agenda, then a minimum wait of 60 days, if approved get a permit in October, then go out to bid, then review bids in December and bring it to Council- Council awards a construction bid, then issue notice to proceed, which he thinks can happen in January 2007. Mr. Neglia recommended a new policy statement by this Council that curb and gutter citywide is not the way to go. Mayor McCollum agreed with eliminating curb and gutter as an overall policy; and asked why negotiation with SJRWMD is necessary and don't they have specific regulations they work from. The City Manager again explained that negotiation would have to take place if staff wanted to proceed from a maintenance standpoint, and because the City did not have a regular maintenance program on the canals SJRWMD says it is not exempt from the permitting process. He said if City staff wanted to pursue the maintenance option we would have to negotiate. He said the rule book for capital speaks to detention time. Mr. Groetke further stated that negotiation comes into play mainly on the mitigation side where we are disturbing existing habitat. Mayor McCollum said this is a perfect example of taxation without representation, and asked if there is an expiration for permits. Mr. Groetke said permits are five years and extendable for another five years. Mayor McCollum said he would be agreeable with doing the project in pieces, but would feel more comfortable doing the permitting for the entire project at once. Mr. Groetke said DEP so far is ok with the City's plans for asbestos. @ 5 Special City Council Meeting June 7, 2006 Page Six @ Mayor McCollum requested that before we do our first dredging operation, we get approval in writing from DEP; and that he agrees with staying the course but it would have been nice to have been able to do it as a maintenance project. The City Attorney pointed out that after doing this work we can do regular maintenance. Mayor McCollum said he would attend the SJRWMD board meeting with the City Manager. Vice Mayor Burkeen said he was not in favor of permitting in sections. Ms. Coy said there could be access for recreation at Hardee Park and t~ere may be grants available for this; and discussed use of silt fences. The City Engineer said we can require silt fences, but at this time they are directed to major projects and can come up with our own internal guidelines. The City Attorney said we have discussed putting them around residential but did not go forward, however, we are within our authority to do this when work is being done along a canal. The City Engineer said he would discuss this with staff and report to the City Manager. Ms. Coy said she remembered we were going to get voluntary compliance where needed; and agreed with Council on a new curb and gutter policy. On MOTION by Mr. Neglia and SECOND by Ms. Coy, the City Manager was direct not to go forward with curb and gutter on a roll call vote of 5-0. The City Manager said his approach would be not to address citywide but that it can approached on an individual basis. Mayor McCollum called recess from 7:40 p.m. to 7:52 p.m. All members were present. B. Sidewalk Improvements Discussion took place on the list of sidewalks provided by the Mayor at a previous meeting and added to by staff. The City Manager recommended, in his opinion, that Council consider quarter round or drainage needs prior to installation of sidewalks. Scott Simpson, SRMS teacher, asked when and if sidewalk from the library to the new Publix will be installed. 6 Special City Council Meeting June 7, 2006 Page Seven Mayor McCollum, as a member of IRC MPO, suggested Mr. Stinson write him or Vice Mayor Burkeen a letter of request. The City Attorney pointed out that there is a sidewalk planned for the north side of CR512 in the expansion project at least out to the middle school. The City Manager said staff will provide specs to Council, then we can get public input on where we will put sidewalks, and then move forward with the bid process Mr. Wolff suggested the sidewalks not undulate as they do on Barber Street. Mayor McCollum said he had received several calls cheering their plan to install sidewalks, particularly people on Laconia, Periwinkle, and Barber Street; that public safety is something he is always concerned about; and suggested doing $500,000 worth of sidewalks now and then when Collier Creek figures come in do another $500,000 if it is available Vice Mayor Burkeen said this is a significant life safety issue, he has received phone calls and e-mails, and said he would like to see the project done in its entirety - all streets listed. Ms. Coy agreed with spending $500,000, and then when we get a better handle we can move forward; and said she was prepared to put off the community center and garage to a later date. The City Manager said the sidewalk project would be a competitive bid process; and recapped revenue sources as set out in the backup. Mr. Paternoster said public safety is fine but he didn't want to put drainage aside; and in response to his questions, the City Manager said a good rule of thumb is the west side of Fleming is a good example of what we are going to be doing, and reminded Council that sidewalks are really curb and gutter projects as well. Mr. Paternoster agreed with the half million. Mr. Neglia said he got an e-mail about need for a sidewalk on Main Street near Wimbrow. . The City Manager said we construct sidewalks across empty lots but they do not get a certificate of occupancy until contractors repair damages to the sidewalk. Mr. Neglia asked if we don't build garage could we allocate $1 M just to get more work done now. The City Manager said we have some ground contamination problems at garage, and it is now on the desk of DEP and they will tell us how to remediate; that as long as it is public property, mitigation will probably be groundwater monitoring, but if we sell or change use we may have some remediation issues which will affect our plans to relocate the garage in the @7 Special City Council Meeting June 7, 2006 Page Eight 5. @ short term. He recommended holding off on the garage until we get a clear report from DEP and we could apply that $300,000 to sidewalks or roll it back into DST. Mayor McCollum said he would like to go with his list of streets with the $650,000. The City Manager requested authority to prepare bid specs, have them allocate $650,000, then go to public hearing to determine what roads need to be done and then bid out and by fall we are building sidewalks. On MOTION by Mayor McCollum and SECOND by Mr. Paternoster, Council allocated $650,000 from a combination of fuel tax and DST funds for sidewalks and gave the City Manager time to draw up specs and provide information back to Council on a roll call of 5-0. Mayor McCollum said he is not abandoning the other projects such as community center or garage but a site must be selected and there is interest to move the garage but it does not need to be done immediately. C. Recommendation for Community Development Block Grant Proiect The City Manager said the Citizens Advisory Task Force (CATF) recommended the City move forward on the Easy Street project. Members expressed appreciation to CA TF for their work on this project and stated if not eligible for a CDBG Easy Street will still need to be done in some capacity. On MOTION by Mr. Paternoster and SECOND by Mr. Neglia, City Council accepted the recommendation of the Citizen Advisory Task Force to submit Easy Street as a CDBG project on a roll call vote of 5-0. Being no further business, Mayor McCollum adjourned the Special Meeting at 8:37 p.m. 8 cmlW SEBA5~ ~~ HOMl Of PWCAN ISlAND City of Sebastian 1225 Main Street Sebastian, Florida 32958 Subject: Receive Code Enforcement Order Exhibits: Signed Order Expenditure Required: N/A Agenda No. 0 l.tJ. 02.l Dept. Origin: City ClerkY City Attorney: Date Submitted: 5/22/2006 For Agenda of: 6/14/2006 Amount Budgeted: N/A Appropriation Required: N/A SUMMARY STATEMENT Per Section 2-193 (15) of the City's Code, the City Clerk shall place each enforcement order on the next City Council agenda. RECOMMENDED ACTION No action required. @ (ij) CODE ENFORCEMENT BOARD CITY OF SEBASTIAN CITY OF SEBASTIAN, COMPLAINT NO. 2006-9322 Petitioner, vs. Sebastian Performance Center (Mark McCowsky) Donald & June Stadnik Respondents. FINDINGS OF FACT, CONCLUSIONS OF LAW, AND ORDER THIS CAUSE came on for public hearing before the Code Enforcement Board of the City of- Sebastian, on May 17, 2006, after due notice to the Respondents and based on the evidence presented, the Code Enforcement Board made the following: FINDINGS OF FACT That Sebastian Performance Center leases the property at 155 Sebastian Boulevard. Property description Lot 4 to 7, Block 10, Hardees Addition to Sebastian, recorded owners Donald & June Stadnik. That the resPOndents_ have created a violation on said prooerty,' 'in the manner of vehicles for' repair beina left in transient parkinasoaces, repairsbeinadoneon the outside of the buildina, and storina vehicles on'areen areas WHEREFORE, based upon the aforementioned Findings of Fact, the Code Enforcement Board makes the following: CONCLUSIONS OF LAW That the Respondent was in violation of: Section 54-4-18.2 of the City of Sebastian Land Development Code which states" Conformance with land development regulations required. All buildings structures or uses shall be erected, altered, installed and maintained in full conformity with the provisions of the land development regulations, the zoning ordinance, and approved site plan WHEREFORE, based upon the foregoing Findings of Fact and Conclusions of Law, it is hereby ordered as follows: THAT THE RESPONDENTS .ARE FOUND IN VIOLATION OF THE ABOVE MENTIONED CODE OF THE CITY OF SEBASTIAN, that the respondents have until July 20, 2006 to come into compliance. If not in compliance by that date a $50.00 per day fine will be incurred until the respondents are found in compliance If the Respondent repeats or causes a reoccurrence of the violation, this Board shall after notification to the Respondent, reconvene in the Council Chambers to hear further evidence on the issue of compliance and may impose a fine of up to the maximum amount of five hundred ($500) per day for each day the repeat violation continues beyond the compliance date. @ Complaint 06-9322 Page 2 of 2 Code Enforcement Board member Chairman Ed Dodd moved the foregoing Order for adoption. The motion was seconded by Code Enforcement Board member Carl Anderson and, upon being put to a vote, the vote was as follows: Chairman Ed Dodd YES Board Member Carl Anderson YES Board Member Ronald VanBuskirk YES Board Member Howard Brauer YES Board Member Barbara Beck YES Board Member Clarence Barton YES Board Member Steven Lincoln YES The Chairman thereupon declared this order duly passed and adopted this 17th day of May, 2006. DONE AND ORDERED in Sebastian, Indian River County, Florida, This 22nd day of~, 2006. CITY OF SEBASTIAN, FLORIDA A7dJ2_ M-/L CHA)~~ Code Enforcement Board NUNC PRO TUNC ATTEST: @ HOME Of PWCAN ISLAND City of Sebastian 1225 Main Street Sebastian, Florida 32958 Subject: Parks & Recreation Advisory Committee Exh" " : board member list, applications, ad Expenditure Required: Agenda No. Ow,tO? Department O~" " " City Clerk's Office City Attorney: Date Submitted: /6 For Agenda of: 6/14/06 Amount Budgeted: Appropriation Required: SUMMARY STATEMENT Current Zone B Member Michelle Merlin will be relocating back north, leaving Zone B vacant. Only one applicant, Cindy Falco, is in Zone B. Current Zone 0 Member Kevin Miller (also current committee chair) has an expired term. He would like to be reappointed. . Kevin Miller is the only Zone D applicant. Pursuant to Code Section 2-212, panel composition shall be five residents, with one member from each of the four recreational impact fee districts and one at-large member. In the event that that no suitable applicants are available from a district, another at-large member may be appointed in their place. Code Section 2-167 allows up to two alternates for every board. This Committee currently has one. Another alternate may be appointed if desired by Council. RECOMMENDED ACTION Interview applicant, unless waived, and appoint to the following positions: 1. Vacant Zone B position to expire 5/31/2009. 2. Expired Zone 0 position to expire 5/31/2009. 3. 2nd Alternate position to expire 5/31/2009 if desired by Council. @ PARKS & RECREATION ADVISORY COMMITTEE Ordinance No. 0-03-29 3.YEAR TERMS MEMBER NAME AND ADDRESS DISTRICT REPRESENTED Jessica Keaton (zone A) 474 Ponoka Street Sebastian, Fl 32958 589-8536 District A VACANT District B Jeff Kagan (zone B) 430 Easy Street Sebastian, Fl 32958 539-9674 DistFiGt C 2nd At-large EXPIREDKevin Miller (zone D) District D 902 Crown Street Sebastian, Fl 32958 321-6303 Don Wright (zone B) Regular At-large Member 720 N. Fischer Circle Sebastian, Fl 32958 581-2978 Gary Barth (zone D) Altemate Member 1751 Mainsail Street re: Code 2-167 Sebastian, Fl 32958 589-8079 BOARD SECRETARY, LINDA KINCHEN TERMS Term to expire 5/3112008 Appointed at-large member 12/11/02 Term to expire 5/3112009 Replaced Merlin Appointed Altemate 7/2812004 Term to expire 5/3112008 Appointed 10/12/05 Term to expire 5/3112006 Replaced Barczyk 7/27/05 Term to expire 5/3112007 Appointed 3/8106 Term to expire 5/3112008 Appointed 7/13/05 95 @J @ NAME: lJa8 fES 10 RI'I 9 1Q APPLICATION TO SERVE ON CITY BOARD/COMMITTEE Board and Committee Members Must be Residents of the Ci of Sebastian - HOME ~F PEUCAN ISLAND NE fiVED j-r-/' -2,;~ t~E-' D A 0 ' , ~, v B14i) TIAN ' F Cr: @F (tIT'( @Lt::I'i(f( L:.t.l\ It " \ HOME ADDRESS: ~Aku ~Oq loO\ 'S ( A:+JA AV'-e.-- HOME PHONE: c:;; g. q a I -\-' 1J\c +od CI,;) \Q c\ . \ I'\)c:f i A oJ fl.. { ~ BUSINESS: ~ '\)'i c. -\us \ ~ ~ BUSINESS ADDRESS: ~ L>t "!, 1 A,J A ~ E-MAIL: hot rYb,'l, C O.1l'l BUSINESS PHONE: l.f73-J:2:,9 BUSINESS FAX: ARE YOU A RESIDENT OF THE CITY OF SEBASTIAN? .S ..dJ2.;.;uV E-MAIl: n~ HOW lONG? 3 l'S DO YOU CURRENTLY HOLD ANy PUBLIc OFFICE? \\J>>\eer <>>J. RI.J *-10::' ~()~D DO YOU PRESENTLY SERVE ON ANY OTHER CITY BOARD OR COMMITTEE? WHICH BOA~COMM'TTEES?IJ ~-t0SfR\.k:+tb,0 f'-..")O'@ R.o PLEASE CHECK THE BOARDS FOR WHICH YOU ARE INTERESTED IN SERVING IN ORDER OF PREFERENCE WITH FIRST CHOICE BEING #1: CHARTER REVIEW COMMITTEE (serves only 6 month. eve,y 7 yea", _ meets next In 2C06) CITIZENS BUDGET REVIEW ADVISORY BOARD (/empon"y _ _ during '""""'~ -CODE ENFORCEMENT BOARD iPennanent boam _ meets once. month)" -COMMUNrrv REDEVELOPMENT ADVISORY COMMITTEE (pannonen' boa"",,- "1Ieedad) -CONSTRUCTION BOARD CPenn8nent boam - meets once. month)" -HANDICAPPED SELF-EVAlUATION COMMITTEE (PBnnanent boam _ meets QnBdarlyJ -PlANNING AND ZONING COMMISSION __ boam- -/wke. month)" POliCE REI1REMENT BOARD OF TRUSTEES (po"""""", stalutoJy boan1- meets Qnamnty)" V- PARKS & RECREAnON ADVISORY COMMITTEE CPennanent boam- _ once. man",) Zen = TREE & LANDSCAPE ADVISORY BOARD (POnn8nent boam _ meets once. man",) OTHER TEMPORARY COMMITTEE (if app/icab/e)_ (WRITE IN COMMIlTEE NAME) *F""" at fin'nciol_.. . ..."'.... ""owl... ._", R[~LJV[J . r ; t..<: 1121 I if; ,"~K APPLICABLE EDUCATION ~N~/OR EXP:RIENCE. : (a,b~ resume is,r~u. irJ\d) _ ..- <<, GRAD \J c~ C -0 ~~\A.l.Ve~ \ ~~\ \~\~ &1'.~" ElllfO' Arl 9 0 (tIA.C-D II e3e ~~es ---:C.rJ (f\ \ A<Y\" 0 \.9 . 7).t-I,J I ~ ~ .-C 2>0 (5 HOW WOULD YOUR EXPERIENCE BE~EFIT THE BOARD YOU'RE APPL Yn~~. F5J!Z -r ~. A ':t\l>(AL ~S.10>.~ C\_~ ~~-vo ~ .0. f\c<\b\AN(.Q~, :t:' A1~~ do ::r:~E::-< ,~(l?esls NS ~ HAve- A- 6cv~ E:\- -( ~( Co)O(O CtlQo-hNj f\~ ~+YYrt>S{>k~~. LIST ANY AD\DITIONAL Q. UA. L1F!CATIONS !O SERVE ON BOARD OR COMMITT~ :!- l-\~ n-e...ce.. cl':C, do ~snJe..s) he.~~ T i/V~f,--ro e..- 'Se. ~\ l f\-P S \0-1. tv--e... 'DLN\N 6 ~At' ~ l ~ 6 }- W~\N ~C(t0~J\1.I~ It HAVE YOU EVER BEEN CONVICTED OF ANY FELONY IN THIS OR ANY STATE? J".S'U HAVE YOU EVEN BEEN CONVICTED OF ANY MISDEMEANOR INVOLVING MORAL TURPITUDE IN THIS OR ANY STATE? f'JD WOULD YOU CONSIDER SERVING ON A BOARD OTHER THAN THE ONE(S) SELECTED ABOVE? ~ . 0 I" \OSS 1 lJ I hereby certify that I am qualified to hold the position for which this application is made. Further, I hereby authorize the City of Sebastian to investigate the truthfulness of all information which I have provided in this application. I understand that any misrepresentation or omission of information requested in this application is cause for disqualification. I have been provided with, read and understand City of Se (attached). Information relative to a specific board or com Subscribed and sworn to before me this '0 day of (=" ~ C"l>~rl J DoL, by c. \ V'\ ~ r:- ~ ~ U' c:...\) (' (" 0., !o , who is personally known to me, or has produced ~ L. 1> \ L .' ~ ~ ID ~ '0 b J IS ~ 3~. 0 as identification. ~ l:'k-~ _ .. ......., SUSANB LORUSSO ~~ ,~~ - l . '\ MYCOMMISSiONIIDD306324 Notary Public, State of Florida ~:l; EXPIRES: April 4, 2008 ~ Bonded 11uu NoIIIy NlIIc Underwril8B I I' . \wp-form\applicat.wpd rev. 112004 ~ Please return to Clerk's Office, 1225 Main Street, Sebastian, FL 32958 - HOME OF PEUCAN ISLAND APPLICATION TO SERVE ON CITY BOARD/COMMITTEE (All City Board and Committee Members Must be Residents of the City of Sebastian) NAME: E-MAIL: BUSINESS: BUSINESS PHONE: ~BUSINESS FAX: ARE YOU A RESIDENT OF THE CITY OF SEBASTIAN? E-MAIL: HOW LONG? DO YOU CURRENTLY HOLD ANY PUBLIC OFF CE? DO YOU PRESENTLY SERVE ON ANY OTHER CITY BOARD OR COMMITTEE? WHICH BOARDS/COMMITTEES? PLEASE CHECK THE BOARDS FOR WHICH YOU ARE INTERESTED IN SERVING IN ORDER OF PREFERENCE WITH FIRST CHOICE BEING #1: Zon e. e.. =*' * Filing of financial disclosure is required following appointment r' c ;~:-' -...J -II ~-.~\j : .'; (') C.., ,_., ..:...~ :1'1 ~2 -~l .:?:; ~. -< :':t. r~l (~~) ~.-: c..) @ .::!) =:3 1/---1. \C) o C.Jl :) -,'" ':-'::;J 2 APPLICABLE EDUCATION AND/OR EXPERIENCE: (a brief resume is required) ~ ge~;.c.,) (/Q.sJeJc- A~ 0 r tl-JO -. . HOW WOULD YOUR EXPERIENCE BENEFIT THE BOARD YOU'RE APPLYING FOR? Co~) V~A">;~ ~ +k Mc1re>tJ.<\( ~J<; or ~ AVestA~ ~~ ;Ay-l M~ LIST ANY ADDITIONAL QUALIFICATIONS TO SERVE ON BOARD OR COMMITTEE: StJ2.<>~~1;flQ ~ ~ ~~~t:ftv ~ A D2: rlA.&- ' HAVE YOU EVER BEEN CONVICTED OF ANY FELONY IN THIS OR ANY STATE? JJc> HAVE YOU EVEN BEEN CONVICTED OF ANY MISDEMEANOR INVOLVING MORAL TURPITUDE IN THIS OR ANY STATE? }fi0 WOULD YOU CONSIDER SERVING ON A BOARD OTHER THAN THE ONE(S) SELECTED ABOVE? . . t(e.. s I hereby certify that I am qualified to hold the position for which this application is made. Further, I hereby authorize the City of Sebastian to investigate the truthfulness of all inforrtlation which I have provided in this application. I understand that any misrepresentation or omission of information requested in this application is cause for disquaftfication. I have been provided with, read and understand City of Sebastian Code of Ordinances Sections 2-166 through 2-173 (attached). Infonnation relative to a specifiC board or committee is vailable if requested. ~ - day of ~, _ by known to me, or has produced Please return to Office of the City Clerk, 1225 Main Street, Sebastian, Fl32958 - (772) 589-5330 \wp-fonn\applicat. wpd rev. 10/2005 @ O)~.. JEANNE A. MCINTYRE $,,: :.~ MY COMMISSION' O. 0445934 : :. . EXPIAES: Octobfr 29, 2<Xl9 ... Bonded 'Il1Iu *tlIry l'ulilIo UndilrMIIrt .. -, ... . ... .-. ~~~~'~ ~:'~~~-- :; <.rl OlVOf L- ".':: It'-. b-' W , -. 7J c..." -'1 r:'! '1'1 ( -) en rhj (:':l l'T1 :_~. =i ~ ~l::: -< J:-~ rrj U) Q ("') .-: r- .~-- f "-~ :~~'.; u ::3 HOME OF PEUCAN ISlAND II--' APPLICATION TO SERVE ON CITY BOARD/COMMITTEE (All City Board and Committee Members Must be Residents of the City of Sebastian) f~ --J ,$..", NAME: K'ev., ~ M t l-ev- HOME ADDRESS: q 0 ~ C ro '^' V\ St-. $€b as h" Ol ~ HOME PHONE: HOME FAX: E-MAIL: h~...4.@M.SV\. ('~ BUSINESS: Mill I BUSINESS ADDRESS: ~ 407 rvt ~ _ V~ 8.etlt e BUSINESS PHONE: 0(3 1...c:r7 BUSINESS FAX: t131-'7lSE-MAIL: ARE YOU A RESIDENT OF THE CITY OF SEBASTIAN? ' Yes HOW LONG? ~ y-eA. DO YOU CURRENTLY HOLD ANY PU8L1C OFFICE? No DO YOU PRESENTLY SERVE ON ANY OTHER CITY BOARD OR COMMITTEE? WHICH BOARDS/COMMITTEES? No PLEASE CHECK THE BOARDS FOR WHICH YOU ARE INTERESTED IN SERVING IN ORDER OF PREFERENCE WITH FIRST CHOICE BEING #1: x CHARTER REVIEW COMMITTEE (serves only 6 months every 7 years - meets next in 2006) CITIZENS BUDGET REVIEW ADVISORY BOARD (temporary - meets during summer) CODE ENFORCEMENT BOARD (permanent board - meets once a month)* COMMUNITY REDEVELOPMENT ADVISORY COMMITTEE (permanent board-meets as needed) CONSTRUCTION BOARD (permanent board - meets once a month)* HANDICAPPED SELF-EVALUATION COMMITTEE (permanent board - meets quarterly) PLANNING AND ZONING COMMISSION (permanent board - meets twice a month)* POLICE RETIREMENT BOARD OF TRUSTEES (permanent statutory board- meets quarterly) * -? D PARKS & RECREATION ADVISORY COMMITTEE (permanent board - meets once a month) L,Ont. TEMPORARY ENVIRONMENTAL ADVISORY COMMITTEE TREE & LANDSCAPE ADVISORY BOARD (permanent board - meets once a month) OTHER TEMPORARY COMMITTEE (if applicable) (WRITE IN COMMITTEE NAME) * Filing of financial disclosure is required following appointment @ .I APPLICABLE EDUCATION AND/OR EXPERIENCE: (a brief resume is required) See A-lt-et cl1e~ HOW WOULD YOUR EXPERIENCE BENEFIT THE BOARD YOU'RE APPLYING FOR? See" Atbc~~d LIST ANY ADDITIONAL QUALIFICATIONS TO SERVE ON BOARD OR COMMITTEE: Set:;; A~.c~t:"ol HAVE YOU EVER BEEN CONVICTED OF ANY FELONY IN THIS OR ANY STATE? No HAVE YOU EVEN BEEN CONVICTED OF ANY MISDEMEANOR INVOLVING MORAL TURPITUDE IN THIS OR ANY STATE? No WOULD YOU CONSIDER SERVING ON A BOARD OTHER THAN THE ONE(S) SELECTED ABOVE? Yes I hereby certify that I am qualified to hold the position for which this application is made. Further, I hereby authorize the City of Sebastian to investigate the truthfulness of all information which I have provided in this application. I understand that any misrepresentation or omission of information requested in this application is cause for disqualification. I have been provided with, read and understand City of Sebastian Code O~. ances Sections 2-166 through 2-173 (attached). Information relative to a specific board or committee i able' rested. , Subscribed and sworn to Applicant Signature before me this J I day of Q / I I, J, who is personally known ~ ~ s identification. - ~ /) IJ.J by has produced \wp-form\applicat.wpd rev. 1/2004 @ 902 Crown Street Sebastian, FI 32958 772.321.6303 bethandkev@msn.com Kevin Miller Having a young family living in this community, I hope to assist in developing the recreational resources of Sebastian. My experience, leadership abilities, and creativity will enable me to make a constructive contribution to the committee and council. Objective 2004-present Miller Mortgage Inc. Vero Beach, FL Broker · Half of family owned business · Responsible for all advertising and promotional materials · Client development and procurement Experience Sebastian River High School 2003-present Band staff · Marching band instruction · Assist director with student music development 2000-2004 Roseland Church Youth and Music Director · Planning and implementing lessons and activities · Rehearsal and leading music groups · Involved in board and committee planning Sebastian, FI Sebastian, FI 2001-2003 East Coast Medical Network Orlando, FI Account Executive · Client relations and promotion · Creation and management of advertising and promotional materials · Expanded sales and client base 2000 Viata Organization Adventure and Recreation Leader · Adventure education leader for orphans of Romania · Involved in planning and leading activities · Supervised activity safety Lupeni, Romania @ Education 1991-1995 · General Studies Vero Beach High School Vero Beach, FI 1995-2000 University of Central Florida · Music Performance Studies Orlando, FI 2001 Seminole Community College · Emergency Medical Technician Certification Orlando, FI Interests Fly Fishing, Kayaking, Camping, Music Performance, Biking References References available upon request @ t 6 CIIT OF SEBAS,!~ ApriI4,2006 PRESS RELEASE PARKS & RECREATION ADVISORY COMMITTEE THE CITY OF SEBASTIAN IS SEEKING APPLICANTS TO Fill POSITIONS FOR THE FOllOWING DISTRICTS OR ZONES ON THE PARKS AND RECREATION ADVISORY BOARD: RESIDENT OF ZONE "B*" IN THE CITY OF SEBASTIAN *8egin at the intersection of centerlines of Fleming Street and CR512; thence follow centerline of Fleming Street north to Main Street; thence follow centerline of Main Street northeast until it intersects with the perpendicular extension of the lot line between Lots 3 & 4, Block 12, Sebastian Highlands Unit 1; thence follow said extended lot line through to the boundary of Roseland Satellite Airfield Tract 1 (Sebastian Municipal Airport); thence follow along said boundary to the west and north, and continue along the same as it becomes the boundary to Roseland Satellite Airfield Tract 3, continuing until said line intersects with the City Limits along the northwest comer of the fonner St. Sebastian PUD; thence follow said city limits to the northeast and around until the same intersects with the boundary between sections 7 &18; thence follow west along said section line continuing as it becomes the boundary between sections 12 &13 until the same intersects with the centerline of CR512; thence along said right- of -way to the Point of Beginning. RESIDENT OF ZONE "0-" IN THE CITY OF SEBASTIAN **Begin at the point the boundary of Sections 12 & 13 intersects the centerline CR512; thence follow said section line east to the point the Collier Waterway intersects the same from the south; thence follow the centerline of the Collier Waterway until it intersects with the Elkam Waterway; thence follow the centerline of the Elkam Waterway to the west to the centerline of Barber Street; thence follow the centerline of Barber street to the south and east to the intersection with Powerline Road; thence follow the centerline of Powerline Road south to the City Limits; thence follow the City Limits to the west and around to the north to CR512; thence follow along the centerline of CR512 to the northeast to the point of beginning. THIS COMMITTEE MEETS ON tHE LAST MONDAY OF EACH MONTH AT 5:30 PM IN THE COUNCil CHAMBERS, 1225 MAIN STREET, SEBASTIAN. . APPLICATIONS ARE AVAILABLE IN THE CITY CLERK'S OFFICE, CITY HAll, 1225 MAIN STREET, SEBASTIAN, BElWEEN THE HOURS OF 8:00 AM AND ~ 4:30 PM AND WILL BE ACCEPTED UNTIL APRIL 28TH, 2006. ~ b (){Yr:l&~1lt ~ a.ppli,;cALtU::J ##If. I I c., I of .. 'e ) @) . # MUNICIPAL AIRPORT CITY OF SEBASTIAN AGENDA TRANSMITTAL Subject: Furniture for Administration Facility Agenda No. OW. 07 7 ... Department Origin: Department Head: Finance Director: City Attorney: City Clerk: ~ Date Submitted: For Agenda of: 6-6-06 6-14-06 Exhibits: (3) - Bid Tabulations, Cost Summary, Specifications (including exhibits A-E) EXPENDITURE AMOUNT APPROPRIATION FUNDING SOURCE: REQUIRED: BUDGETED: REQUIRED: Discretionary Sales $ 61,155.60 $ 66,500 $ n/a Tax SUMMARY As directed by Council during a previous meeting, staffhas been soliciting quotes 'for furnishings for the Airport Administration Facility. For this process, we issued a formal Request for Proposals whereby our needs were publicly advertised and whereby we followed a formal bidding process. Product layouts and specifications were given to interested vendors for them to submit a proposal for comparable items to furnish the facility. On May 17,2006 staff received five proposals from four separate firms (one firm submitted two- one standard and one alternate). Upon receipt, staff began to evaluate each proposed line item to determine which firm offered the best value to the City. In addition, a small committee was formed to aid in the assessment as well as to perform a site visit to view the proposed furnishings to both visibly inspect the products as well as to gain insight from an actual customer (Indian River Community College, in this case) on how the furnishings are performing/holding up for them. As can be seen in the attached spreadsheet, the submitted prices were very close. The site visit, on the other hand, proved otherwise. There was an apparent, vast difference between the lowest priced offerings and the next lowest (the middle priced one - offered from W orkscapes). Though both were of the same manufacturer, the Workscapes model case goods were of far superior quality. The@ offered more storage capacity, matching bookcases and file cabinets, handles on doors and drawers, , I . ~ thicker desktop (by one-half inch), and sturdier design. JA After further discussion, it was the committees' consensus to recommend the furnishings from W orkscapes, for the reasons listed above. The difference in price between the lowest quality offering ($59,981) and the next model up ($61,156) is $1,175. Though this is still a good sum of money, the sturdier design offers a significantly better life span to this purchase. The lower-quality product that was viewed had been in service for only five years and had obvious wear. There were many dings and some holes as well as a few stress-related cracks and gaps. It was apparent that these desks would likely have to be replaced within a few years, an investment that would be far greater than the aforementioned $1,175. Finally, staff would like to point out that there was an intense effort to secure local vendors for participation. Unfortunately, only one local vendor (Sebastian Office Supply) submitted a proposal. Additionally, this proposal was only for filing systems, as they could not offer State Contract Pricing on any other furnishings, meaning that they could not be price competitive on the other goods. After evaluating their proposal for just the filing systems, it was determined that it was still cheaper for the City to stay with W orkscapes' proposal. Therefore, at this time, staff is not recommending to use the local vendor, based solely on price. As mentioned, for the reasons listed above, staff is recommending purchasing furnishings for the Airport Administration Facility from Workscapes, Inc in the amount of$61,155.60. As discussed, based on the recommendation of a selection committee, this proposal offers the best value to the City of Sebastian. RECOMMENDATION . Move to approve purchase of furnishings from Workscapes, Inc in the amount of $61,155.60 to include delivery and installation of products. @ BID TABULATION SEBASTIAN MUNICIPAL AIRPORT ADMINISTRATION BUILDING FURNITURE Mav 17 2006 LOCATION Florida Business WorkscaDes Thomas W. Ruff & Co Sebastian OffIce Supply Interiors, Lake Mary, FL Ft. Lauderdale, FL West Palm Beach, FL Sebastian,FL Lobby #103 6.839.06 3,011.40 3,752.67 No Bid Lounge #104 300.05 307.43 425.86 No Bid Library #108 W/Files 7,019.65 4,971.34 5,151.64 No Bid Library #108 Files Only 4,381.74 5,256.03 3,178.83 5,256.03 COPy #202 179.55 273.70 278.72 298.50 Storage #202 359.10 547.40 557.44 597.00 Technicians #202 8,184.62 7,313.89 7,665.28 No Bid Manager #203 1,712.58 2,339.94 2,792.46 No Bid Office #208 1,067.28 1,130.22 1,346.39 No Bid File #209 808.50 902.80 813.18 No Bid Staff #304 2,193.75 2,342.21 2,310.67 No Bid Manager #305 2,148.03 2,343.59 2,792.46 No Bid Administration #306 2,525.59 3,127.52 2,919.67 No Bid Pilot #308 1,069.75 4,692.60 2,757.92 No Bid Staff #404 1,067.28 1,130.22 1,346.41 No Bid Manager #406 2,148.03 2,339.94 2,792.50 No Bid Staff #407 1,493.29 1,604.45 1,854.64 No Bid Staff #408 1,606.39 2,139.85 2,132.69 No Bid Staff #409 1,606.39 2,139.85 2,132.69 No Bid Staff #410 1,606.39 2,139.85 2,132.69 No Bid Storage #411 W/Files 1,377.60 1,340.59 1,327.34 Storage #411 W/1 File Only 404.25 273.70 381.29 298.50 Intems #502 2,786.64 1,957.50 2,704.41 No Bid Conference 6,797.52 6,559.32 7,189.60 No Bid Fuel Charge 63.00 0.00 0.00 0.00 Freight 0.00 0.00 460.00 0.00 Labor, Delivery & Installation 5,021.00 6,500.00 5,975.00 468.00 Total Bid Amount 59,981.04 61,155.60 63,612.66 * 6,918.03 * Total Bid Amount from Sebastian Office Supply is for flllna units only in areas specified above. I I @ COST SUMMARY FORM* CATEGORY TOTAL PRICE COMMENTS/NOTES $18,339.02 Casegoods include CASE GOODS desking & tables 8,530.63 WORKSTATIONS 21,019.91 CHAIRS 6,766.04 Filing includes laterals, flat FILING files, storage cabinets 0 MISC. ACCESSORIES Included with Installation DELIVERY Receive DIRECT on site, 6,500.00 install during normal . INSTAllATION working hours $61,155.60 GRAND TOTAL ~IJ~ Aut onzed Signature lAb rkJ ~-les \ l-l C- Firm Name an Address Co3~ J. lZclev~( t+r~~"VA~ [t-. UU4frdcde, PL- 3330 I ~ Y1 f:VJiCl: td. !JeIlu.... Prin ed Name A-~ Uflr e-t<. ecutr \/(!" Title (o-(p I) (e03 -44-l?f Phone Number Date Signed ~ l (0 I 0 ~ *Pricing based on Workscapes being awarded the total project. The HON State of Florida contract is a tiered discount based on total list price. 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PDF created with pdfFactory trial version www.odffactory.com T"" I LO LO 00 o co co o - LO T"" - LO jg co Cl :c t) / I' II PILOT I LOUNGE , 308 / o FLIGHT PLANNING 107 ~ --. i f i f ~""""'~ ~ _ ,A' "A" EXHIBIT o ~ @ []O CID o II j II EMPLOYEE LOUNGE 104 F 2 L I ! B <: EXHIBIT "B" II I W . . a::~~N :::>::!:U)o l-oU)v c;:<c<c W c.:> <c .- a:: ~ ::2 U) o t::t3 <CG: 0 tii.~ ~ zui ~ 17) 1"')0 ClUJ <c <c v [J ([]I [J. [J LlLJ CJUJ -~ -Ja:: COo ~ ;:. . .......... <=> I' ?u ztri :::i: 17) v C)U)0 <c<cv 9 u...LLl u...CJO') ~G:o UJ~"Oj- u...LLl u...CJco <CG:o I-u...v UJo 'UJ O::w LLlUCO c.:>G:o <Cu...v Zo <C ::!: qJ) -----..r-- I g @ L4J Ull") ~o u..C"l Cl e" Z a:: I:J z ~ G z w w I !:1tD "'-0 ~N CIl ffiw e,,!:1 I"l ,,::L..O ~~ C"l ::E @ w !:1~ t::C"l o ru: w n ~~jl -r;;;J iO N I ' Wen 'r ...JO , I w';: I ---- I ^ I ~ w e" "::N 0::0 ON I- CIl EXHIBIT "e" CIl z ..:: UN -0 ~C"l U ~ II " Ii ,. II ! II x ..:: ~N >-0 a.N o u o @ CON~ RENCE @ I I I I I I ! EXHIBIT ilD" /' o '\ C:C:}:. INTERN atJ I DEVELOPMENT c:c:}:. STUDIO 502 cC::::. <<!J I. ; , I cC:}:. Boo 0,11, ,11,,11, ,n, II.....""'""'.." ,'___......" 'tI 'tI 'tI 'tI o ([] [J-QD r=1 MANAGER'S ~ OFFICE 305 STAFF OFFI CE 304 STAFF OFFICE 303 ~ ADDMIN ASSIST . 306 []). AIRPORT FLIGHT PLANNING 107 PILOT LOUNGE 308 o , ~ Q !@ RESOLUTION NO. R-06-13 A RESOLUTION OF THE CITY OF SEBASTIAN, FLORIDA, RENOUNCING OWNERSHIP INTEREST IN THE HISTORIC TRAIN DEPOT; PROVIDING FOR CONFLICT; PROVIDING FOR EFFECTIVE DATE. WHEREAS, the City Council has determined that the public interest is best served by confirming ownership of the historic train depot as remaining with the Florida Inland Navigation District. NOW, THEREFORE, BE IT RESOLVED BY THE CITY OF SEBASTIAN, AS FOLLOWS: Section 1. The City Council hereby renounces any and all ownership interest in the historic train depot that arose from the Surplus, Removal and Temporary Lease Agreement between the City and the Florida Inland Navigation District dated October 6, 2003, or from any other basis whatsoever, and ownership is confirmed as remaining with the Florida Inland Navigation District. Section 2. This resolution shall prevail over any conflicting provision of equal or lesser dignity. Section 3. This resolution shall take effect immediately upon its adoption. A motion to adopt the foregoing Resolution was made by Council Member The motion was seconded by Council Member and, upon being put to a vote, the vote was as follows: Mayor Nathan McCollum Vice-Mayor Brian Burkeen Councilmember Andrea Coy Councilmember sat Neglia Councilmember AI Paternoster The Mayor thereupon declared this Resolution duly passed and adopted this 14th day of June, 2006. CITY OF SEBASTIAN, FLORIDA By: Nathan B. McCollum, Mayor Approved as to form and legality for reliance by the City of Sebastian only: ATTEST: Sally A. Maio, MMC City Clerk Rich Stringer, City Attorney @ @ SURPLUS, REMOVAL, AND TEMPORARY LEASE AGREEMENT This SURPLUS, REMOVAL, AND TEMPORARY LEASE AGREEMENT ("AGREEMENT") IS made and entered into this ~+t--.... day of --fj~\;P er , 2003, between "the Parties, the Florida Inland Navigation District, an independent special district existing under the laws of the State of Florida (the "DISTRICT"), and the City of Sebastian, a political subdivision of the state of Florida, ("the CITY"). WITNESSETH: WHEREAS, the DISTRICT is the owner in fee simple of a parcel ofland in Indian River County, Florida, designated as Dredged Material Management Area IR-2 which contains the Old Sebastian Train Station (the "Station"); and WHEREAS, the CITY desires to remove and relocate the Station onto other property owned by the CITY for the purpose of preserving and restoring the Station for public enjoyment and visitation. WHEREAS, the DISTRICT is of the opinion that such use by the CITY pursuant to the provisions of this AGREEMENT is in the public interest and has declared the Station surplus to the CITY for such purposes, and WHEREAS, the DISTRICT has determined that this AGREEMENT is the appropriate way to accomplish this project subject to the following terms and conditions. NOW THEREFORE, in consideration of the promises and mutual covenants and agreements contained herein, the receipt and sufficiency of which is hereby acknowledged, it is agreed by the parties hereto: 1. RECITALS: The recitals contained herein above are true and correct and incorporated herein by reference. 2. LEASE: The DISTRICT hereby leases to the CITY the property hereinafter known as the "Leased Premises" as described in paragraph 4. below, subject to the terms and conditions set forth herein. 1 @ 3. PROJECT MANAGEMENT: The Project Manager for the DISTRICT is its Executive Director and all correspondence and communications from the CITY shall be directed to hirn/her. The Project Manager shall be responsible for overall coordination and oversight related to the performance of this AGREEMENT. 4. DESCRIPTION OF THE LEASED PREMISES: The Leased Premises which is subject to this AGREEMENT, is situated in Indian River County, State of Florida, as described in Exhibit A, attached hereto and made a part of this AGREEMENT. 5. EXISTING CONDITIONS: The CITY agrees to accept the Leased Premises and the Station in AS IS CONDITION. 6. TERM: The term of this AGREEMENT shall be for a three (3) month period. Rent shall be one ($1.00) dollar paid in advance. Prepayment of the rent shall not affect in any way the DISTRICT's rights under paragraph 24 below. The lease period shall commence on the date of execution. 7. PURPOSE: The CITY shall utilize the Leased Premises to remove the Station from the Leased Premises to a site selected by the CITY. 8. SURPLUS AND TRANSFER OF PROPERTY: The DISTRICT through this AGREEMENT surpluses and transfers ownership of the Station to the CITY. The CITY agrees to accept the Station in its current condition and to be responsible for its removal from the Leased Premises within the term set forth above. 9. ACKNOWLEDGEMENT OF TRANSFER: The CITY shall install a sign at the new location of the Station acknowledging the DISTRICT's donation and transfer of the Station to the CITY. 10. QUIET ENJOYMENT AND RIGHT OF USE: The CITY shall have the right of ingress and egress to, from, and upon the Leased Premises for all purposes that do not conflict with the DISTRICT's and the United States of America's Dredge Material Management Program, however, use of the property is restricted to day light hours for the quiet enjoyment of the neighboring property owners. @ 2 11. UNAUTHORIZED USE: The CITY shall, through its agents and employees, prevent the unauthorized use of the Leased Premises or any use thereof not in conformance with this AGREEMENT. 12. ASSIGNMENT: This AGREEMENT shall not be assigned in whole or in part without the prior written consent of the DISTRICT. Any assignment made either in whole or in part without the prior written consent of the DISTRICT shall be void and without legal effect; provided, however, the District acknowledges and agrees that the CITY may utilize the services of third party movers, engineers, etc., in the performance of this removal project, and any such third party contracts for such purpose shall require them to abide by the terms and conditions of this AGREEMENT. 13. EASEMENTS: No easements maybe granted by the CITY. 14. SUBLEASES: This AGREEMENT is for the purposes specified herein, and subleases of any nature are prohibited without the prior written approval of the DISTRICT. Any sublease not approved in writing by DISTRICT shall be void and without legal effect. 15. RIGHT OF INSPECTION: The DISTRICT or its duly authorized agents, representatives or employees shall have the right at any and all times to inspect the Leased Premises and the works and operations of the CITY in any matter pertaining to this LEASE. 16. PLACEMENT AND REMOVAL OF IMPROVEMENTS: Any equipment, supplies, or improvements placed on the property by the CITY in accordance with a plan approved by the DISTRICT shall be removed by the CITY at the termination of this LEASE. No trees, other than non-native species, shall be removed or major land alterations done without the prior written approval of the DISTRICT. 17. INSURANCE BY CITY: In consideration for the privilege herein granted, the CITY shall not claim any damages from the DISTRICT in connection with or on account of, and as between the parties shall be solely responsible for, any injuries or damages arising in or on the Leased Premises while being used by the CITY and its agents, representatives, and employees. The DISTRICT does not warrant or represent @ 3 that the Lease Premises are safe or suitable for the purpose for which CITY is permitted to use it, and the CITY assumes all risks in its use. The CITY, and any contractors and sub-contractors utilized by CITY pursuant to this AGREEMENT, shall have public liability and workmen's compensation insurance in the amount of not less than one million dollars ($1,000,000.00) and shall name the DISTRICT and the U.S. Army Corps of Engineers as additional insureds on such policy or policies. the CITY shall also provide for not less than thirty (30) days' prior written notice to the DISTRICT in the event of cancellation thereof. The CITY, prior to entering upon the Leased Premises, shall provide to DISTRICT copies of said insurance policies or certificates of insurance showing conformity with this provision. The CITY shall provide and keep in force such other insurance and in such amount as may from time to time be required by the DISTRICT against such other insurable hazards as at the time are commonly insured against in the case of other premises similarly situated or similarly utilized. It is specifically understood and agreed that in no event shall the DISTRICT or any interest of the DISTRICT in the Leased Premises or any portion thereof be liable for or subject to any construction lien or liens for improvements or work made by or for the CITY; and this AGREEMENT specifically prohibits the subjecting of DISTRICT's interest in the Leased Premises or any portion to any construction lien or liens for improvements made by the CITY which the CITY is responsible for payment under the terms of this AGREEMENT. All persons dealing with the CITY are hereby placed upon notice of this provision. All memoranda and short forms of this AGREEMENT which shall be recorded among any public records shall contain the provisions set forth above in this paragraph; provided, however, nothing contained in this sentence shall permit or authorize the recording of and memorandum or short form of this AGREEMENT other than by the DISTRICT. 18. ADDITIONAL INSURANCE: The CITY shall require any third party contractors, engineers, consultants, etc., to maintain insurance in the amounts and types indicated above and shall furnish the DISTRICT copies of the Certificates of Insurance. @ 4 19. NO WAIVER OF BREACH: The failure of the DISTRICT to insist in anyone or more instances upon strict performance of anyone or more of the convenants, terms and conditions of this LEASE shall not be construed as a waiver of such covenants, terms or conditions, but the same shall continue in full force and effect, and no waiver of the DISTRICT of any of the provisions hereof shall in any event be deemed to have been made unless the waiver is set forth in writing and signed by the DISTRICT. 20. COMPLIANCE WITH LAWS: The CITY agrees that this AGREEMENT is contingent upon and subject to the CITY obtaining all applicable permits and complying with all applicable permits, regulations, ordinances, rules, and laws of the State of Florida or the United States or of any political subdivision or agency of either. 21. NOTICE: All notices gIven under this AGREEMENT shall be in writing and shall be served by certified mail to the last address of the party to whom notice is to be given, as designated by such party in writing. The DISTRICT and the CITY hereby designate their address as follows: TO DISTRICT: Florida Inland Navigation District 1314 Marcinski Road Jupiter, Florida 33477 Attn: Executive Director TO CITY: City of Sebastian 1225 Main Street Sebastian, FI. 32958 Attn: City Manager Copies of all Notices shall also be delivered to the DISTRICT'S Project Manager. 22. BREACH OF COVENANTS, TERMS, OR CONDITIONS: Should the CITY breach any of the convenants, terms, or conditions of this AGREEMENT, DISTRICT shall give written notice to the CITY to immediately remedy such breach. In the event CITY fails to immediately remedy the breach to the satisfaction of the @ 5 DISTRICT upon receipt of written notice, or longer period if it is not capable of being immediately cured but the CITY has commenced the cure, the DISTRICT may either terminate this AGREEMENT and recover from the CITY all damages the DISTRICT may incur by reason of the breach including, but not limited to, the cost of recovering the Leased Premises and attorney's fees; or maintain this AGREEMENT in full force and effect and exercise all rights and remedies herein conferred upon DISTRICT. 23. DAMAGE TO THE PREMISES: The CITY agrees that it will not do, or cause to be done, in, on, or upon the Leased Premises or as affecting said Leased Premises, any act which may result in damage or depreciation of value to the Leased Premises, or any part thereof. Any alterations to the property caused by the CITY shall be restored to their original conditions. 24. HAZARDODS MATERIALS: The CITY agrees that, during the term of this lease, it: A. Shall keep or cause the Leased Premises to be kept free of hazardous wastes or substances. B. Shall not cause or permit, as a result of any intentional or unintentional act or omission on the part of the CITY or any assignees, a release of hazardous wastes or substances onto the Leased Premises. C. Shall comply with and ensure compliance by its employees and all others under its direction with all applicable federal, state, and local laws, ordinances, rules, and regulations. D. The terms "hazardous waste", "hazardous substance", "disposal", "release", and "threatened release", if used in this lease, shall have the same meaning as set forth in the Comprehensive Environmental Response, Compensation, and Liability Act of 1980, as amended, 42 D.S.C. Section 9601, et seq. (CERCLA"), the Superfund Amendments and Reauthorization Act of 1986, Pub. L. No. 99.,499 ("SARA"), the Hazardous Materials Transportation Act, 49 D.S.C. Section 1801, et seq., the Resource Conservation and recovery Act, 49 D.S.C. Section 6901 et seq., the Florida Resource and Management Act, Chapter 403, Florida Statutes, the Pollution, Spill, Prevention, and Control Act, @ 6 Chapter 376, Florida Statutes, or any other applicable- state or federal laws, rules, or regulations adopted pursuant to any of the foregoing. E. Shall immediately provide the DISTRICT with notice of any release or threatened release of hazardous waste within the Leased Premise, and shall immediately provide the DISTRICT with notice of any injury or action taken by any local, state, or federal governmental body with respect to hazardous waste within the Leased Premises. F. Shall remove any hazardous waste or hazardous substances which exceed allowable levels in the ground or the groundwater within the Leased Premises, arising from the CITY' use of the Leased Premises. 25. SURRENDER OF PREMISES: Upon termination or expiration of this LEASE, the CITY, shall surrender the Leased Premises to the DISTRICT. 26. PROHIBITIONS AGAINST LIENS OR OTHER ENCUMBRANCES: Fee title to the Leased Premises is held by the DISTRICT. the CITY shall not do or permit anything to be done which purports to create a lien or encumbrance of any nature against the real property contained in the Leased Premises including, but. not limited to, mortgages or construction liens against the Leased Premises or against any interest of the DISTRICT therein. 27. PARTIAL INVALIDITY: If any term, covenant, condition, or provision of this AGREEMENT shall be ruled by a court of competent jurisdiction to be invalid, void, or unenforceable, the remainder of the provisions shall remain in full force and effect and shall in no way be affected, impaired or invalidated. 28. DUPLICATE ORIGINALS: This AGREEMENT IS executed In duplicate originals, each of which shall be considered an original for all purposes. 29. ENTIRE UNDERSTANDING: This AGREEMENT sets forth the entire understanding between the Parties and shall only be amended with the prior written approval of the Parties. 30. MAINTENANCE OF IMPROVEMENTS: The CITY shall maintain the real property contained within the Leased Premises and the improvements located thereon (other than the station) in a state of good condition, working order, and repair 7 @ including, but not limited to, keeping the Leased Premises free of trash or litter, meeting all building and safety codes in the location situated. 31. GOVERNING LAW: This AGREEMENT shall be governed by and interpreted according to the laws of the State of Florida. 32. SECTION CAPTIONS: Articles, subsection and other captioned contained in this LEASE are for reference pUlposes only and are in no way intended to describe, interpret, define or limit the scope or extent of intent of this AGREEMENT or any provisions thereof. 33. ATTORNEY'S FEES: In the event of any litigation arising out of or resulting from this AGREEMENT, the venue of such litigation shall be had only in the state courts in Palm Beach County, Florida. The prevailing party in such litigation shall be entitled to its costs and reasonable attorney's fees (at trial, appellate, and post- judgment proceeding levels). IN WITNESS WHEREOF, the parties have caused this AGREEMENT to be executed on the day and year first written above. B ... CI~IAN 17~ Be / t_>...- . Its .. '"7 ha-".:;", ~ ATTEST: FLORIDA INLAND NAVIGATION DIST /l I . , BY: BY: -' Executive Director @ 8 I ....~ Exhibit A · LEGAL DESCRIPllON: BEING A PART OF SECTIONS 16, 17. 20 AND 21, TOWNSHIP 31 SOUTH, RANGE 39 EAST BEING MORE FULLY DESCRIBED AS FOLLOWS: ALL OF GOVERr~MENT LOT 3. LYING SOUTH OF THE SOUTH RIGHT-OF-WAY OF LA TERAl DITCH NO.4, ALL OF GOvERNMENT LOT 4 L'r1NG EAST OF THE EAST RIGHT-OF-WAY LINE OF U.S. HIGHWM NO.1 AND SOUTH OF THE SOUTH RIGHT-OF-WAY LINE OF LATERAL DITCH NO.4, LESS LA~lDS DESCRI8ED IN OFFICIAL RECORDS BOOK 913 PAGE 231+ PUBLIC RECORDS OF INDIAN RIVER COUNTY, FLORIDA, ALL OF GOVERN MEN T LOT :. LYING EAST OF THE EAST RIGHT-OF-WAY LINE OF U.S. HIGHWAY NO.1, ALL OF GOVERNMENT LOT 6 L'r1NG EAST OF THE EAST RIGHT-Of-WAY LINE OF U.S. HIGHWAY NO.1, ALL OF THE ABOVE LOCATED IN SECTION 17, TOWNSHIP 31 SOUTH. RANGE 39 EAST, TOGETHER WITH THE FOLLOWING: ALL OF GOVERNMEN T LOT 1, LOCATED IN SECTION 16, TOWNSHIP 31 SOUTH. RANGE 39 EAST, TOGETHER WITH THE FOLLOWlt~G; ALL OF GOVERNMENT LOT 1, LOCATED IN SECTION 21, TOWNSHIP 31 SOUTH. RANGE 39 EAST, . TOGETHER WITH THE FOLLOWING: ALL OF THE NORTHEAST QUARTER OF THE NORTHEAST QUARTER SECllON 20, TOWNSHIP .31 SOUTH, RANGE 39 EAST, L WIG EAST OF THE EAST RIGHT- OF-WAY LINE Of U.s. HIGHWAY NO. 1. ALL OF THE ABOVE LOCATED AND BEING IN INDIAN RIVER COUNTY FLORIDA AND CONTAINING 179.45 ACRES MORE OR LESS. .. @ @ Q'lYOf S!JAST~ HOME Of PiU<:.a.N ISlAND CITY OF SEBASTIAN AGENDA TRANSMITTAL Subject: Award Bid to Aqua Waste Repairs, Agenda No. Inc. for installation of lift station for new restroom at Riverview Park Ow.Olo{p Department Origin: Finance Director: City Attorney: City Clerk: Date Submitted: June 6, 2006 For Agenda of: June 14, 2006 Exhibits: Bid Tabulation Sheet and References List EXPENDITURE REQUIRED: $87,387.00 AMOUNT BUDGETED: $30,000.00 APPROPRIATION REQUIRED: $57,387.00 SUMMARY Staff went through the formal bid procedure to obtain prices for installation of a lift station for the new restroom at Riverview Park. This lift station will hook into the County sewer line on Indian River Drive. We received two bids for the project and Aqua Waste Repairs of Fort Pierce, Florida was the low bidder. Aqua Waste Repairs met the requirements in the bid specifications. Staff recommends to award bid to Aqua Waste Repairs for $87,387.00. By purchasing this item, the Florida Recreational Development Assistance Program (FRDAP) grant will be over spend by $57,387.00. In order to finance this purchase, money can be transferred from the remaining $193,356 band shell allocation, which is currently on the "books" as Phase IV - Riverview Park Project (project C4204). These monies are now available for shifting because the FY 05-06 budget made a CRA allocation for the purchase of a mobile band shell. The purpose in this financial move was to provide more flexibility for managing the City's resources by using CRA funds for qualifying purchases, which will make available more Discretionary Sales Tax. revenues for other projects. Upon making the financial change, $135,969 will be available in un-earmarked Discretionary Sales Tax. revenues. RECOMMENDED ACTION Move to award bid for installation of lift station at Riverview Park to Aqua Waste Repairs of Fort Pierce, Florida for $87,387.00. Move to transfer $57,387.00 of Discretionary Sales Tax. funded Project C4204 (Riverview Park Phase IV) to Project C2217 (Riverview Park Phase III). @) @ .. -I (j) r :j" 3' OJ c (') CD ::J ~ E - a. a. 0 d en CD (') C CIl 0 - 3 a. ~ !!!. ~ '"U :C:" -. CD c'i" ~ - CD CD - 3' CD 0 ::J ;:i! CIl - Ql - 2:r ::J ...... -f:F) -f:F) ::J ~ ...... (') a. c ~ Ql CIl :lE .. Ql CIl CD CD CD ...... ...... w W :::0 CD CD ~ ...... ...... <=> <=> Ql ::;. 0 0 CIl OJ Z -f:F) -f:F) c.... 0: 0 0 0- (') CD 0 Ql ~ ~ CD Ql - a.. o' ::J CD CD CD - CD CD ::J 3' CD CD 0 CD CD CD 0 0 I\) I\) ::J ::J <=> <=> ~ 16 0 OJ 0: -I Ql 0- C iii - o' ::J r ;:i! en - Ql - o' ::J OJ c: o "0 CD ::J S' co 01 -- W o -- o 0> I\) o o '"U s:: @ @ Customer References: 1. Cheeca Lodge PO Box 527 Islamo~ FL 33036 Contact: Mr. Bill Walsh 305-216-4765 2. Peninsular Marine Enterprises 6000 Peninsular Ave. Key West, FL 33040 Contact: Mr. Jack Ming 352-528-4141 3. Monroe County School District - Construction Director of Facilities 1410 United Street Key West, FL 33040 Contact: Mr. Chuck Freeman 305-293-1418 Four letters of reference are included. .'- ~~2006 ~ ~:~~ rS1AMaIlA.DA_ Fl.oalDA ICIYS To WJaa ltMira.a..: .PIeIse let Ihf8 ....--...Jdah~ ._lL-vl~~._tlle-wodt ofR.tad7 'lImm. alAqaa W.......... fa ~,...of~w.ida....n...w..I 1IDe........tD..a~..~~iR~NI_ I ~L _~__............ aad~ ..~4l" _~"""'''''oI!!I~ m6.l!1ft.~i...tWallatlt~",.. ..... -.Ilfic.. ....,__I~._. fI.. ......4.......~~ ~ot....~.... ---- ~ofWlllk__1bIIl ~pq;.." ........ 1Ihero.pdc ca. to~1 ~......_ dIe&T.P. ~ckU..t r.....1DCXI r......... __ &..BaadJ'a.a:....OIIIIIIrllllJliI. l'DIIlIIi&IJt__wila...... "OUth....,. .. PIf"'-!.GIII'~~ .....,. ~lI"//rJ< BiD .aWl ~'&I- ~ ~J:.acrea. Spa (305)21U76S I' ... .,,:.. .:.. ... .. - .. ..... ,:.~ .... .;- ~ a;. "":_ ..: .. -.. :. ,.. ...:. : ... ... . .. .. .-::.- .... .. -.. : .- - .. ..,.-.. .. .. .. :.:- ~~ e-. :';: -4t..... .-...... .... ~...-.."'II..~~:.a ... _.-...:~' ..~.. -; -. .. - ~ ~.. -..,&. -~- ~ .. . .- ~ .. ,. -- f#. -..... ....... ~~.. .. ^'" _ .. t- ..- -:.,-",:~....;' r: .t~. .:-:'~~::-~ i'''-,\'.~::''~i-1:....g B~.; ~~ ":)~~\ -"- :.- ".-" ~..,; - -.....--".. . -~~ .}'""'i;..:i!i<:.,. .' . '.' ;. ~: ., ~.' ." z. ':., . ~'-: : ..~:~ ..' ..-;, ~:. __, "~~l . -." ~ r: ,,- .-:. -: -. . L"T; .-"''': '.~'>~:fi.. -:+ _.~ '.~.,,: - '.. ." . .; . ......: ,. . ~ . .:1 -co r..~..~ . ....,.. ~. ~.~ .. - i"~,'~ ' . a:. . "'~: y,,:: .~}- ..1 ~w~t..-. ~1GA&1'fei- -r.6l11!.~ lfu. II .Ii- - ....~V~-~ .;.. ':::~;...--;:::..~::..S:.)~:l ; .. . -. -.. . . . .~.- ,~. . - . - ,.: .:. -.. ... ..-..... ~i_~J~. ._.,.: ,. . . ,.. -. . .. . .." .. ~ .-.- .. .," - .... .. ..--- @ - .. -:::- .-.~~. ~ -~:: :::::... ;-.:".. . :....:.-_-~ .~-....,." ~ :' ~""'-....:..-:-..~ OHuCK..B'....~~ nlRliiOr.a.vR 01" "A..OII'...~.'.ms 1410 't1J.irIJ.'.III.....lWu: BiI:r~ P'.L S8DCO aJOS) ....24s18 loJy 1"200$ To ..........o-tm: lIIiI..Jl....oFteI ~..- ~............."...t~_ Mr.- .,.~ _ -.W willa... .,....~ en. -... ..~.... ... ~.............- 1 J II. Mr. nu Ii ........,...-.,.. rJ "*1Di.J...rt........_. I _. @ If'JQII......,.... T III 'I ~~---.....IIt....-aCllll.~14IL DilMrWLf;).. ~~~ CIIIct ... DimcIo. CIIfPaaJ..., _.....~ -:- ..-: ---- PENINSULAR MARINE ENT. 6000 PENINSULA AVE. KEY WEST, FL 33040 PHONE 305 2968110 FAX 305 296 9753 To Whom it May Concern: Randy 'l'homa6 of Aqua w.- hp8iD, 1Dc. ~WNla large project 1br us In 2005. Tho project inclucIed the dcmoJitioD oftbe old waste water tre~ pl8llt ancl the Inld!lllatioa of. new lift sbdiOD aud tie-ins to the YaCmml pits atKcy WestRaat Utilities. RaIldy's knowIedp of the industry tomeS hm his years of-.petience and his ~ijsc is invaluable. All project worlt was iDspeeIed and appoved by Key West Resort Utilities, Olen Boe and Assoc. ~j,.,uiDgaod the D~ I woulda't hesitate to use Aqua. Waste RIIp8im again. ~.....- @) GLEN BOE & ASSOCIATES, INC. 5800 OVERSEAS HIGHWAY. SUITE 4 MARATHON. FL 33050 PHOIIE (305) 7"'3-9121 . FAX (301) 7"'3-11lt7 GLEIIBOEeBELLSOUTH. NET ~;; May 19. 2006 Monroe County School District 241 Trumbo Road Key West FL 33040 Subject: Aqua Waste Repairs. Inc. To Whom It May Concern: This letter is to confirm that Randy Thomas of Aqua Waste Repairs, Ine. has successfUlly constructed many wastewater projects in Monroe County. A list of projects performed by Randy Thomas for th8 Monroe County School District follows: Modifications to Marathon High School WNTP Sugarloaf Elementary WNW Coral Shores High School WNfP Modifications to stanley SWIlIik EJemenIary School WWfP Big Pine Key Neighborhood School WNrP Plantation Key Elementary School WWfP The projecls fISted are intended to convey a sample of projects performed by Randy Thomas of Aqua Waste Repairs, Inc. A more comprehensive fISt, including p~ not reIat$d to Monroe County School DI$UiCt projects. can be prepared upon request. Sincerely. _ GLEN BOE & ASSOCIATES, INC. ~~ Sean Kirwan, P.E. President @ ., HOME Of PEUCboN ISlAND CITY OF SEBASTIAN AGENDA TRANSMITTAL Subject: Award Bid to Play It Safe Enterprises to install Special Needs Playground at Friendship Park Agenda No. ~ or Submittal by: City Manager Department Origin: ~ 'I1A~~ Finance Director: .a.- ~ City Attorney: ~ City Clerk: . Date Submitted: June 6, 2006 For Agenda of: June 14, 2006 Exhibits: Bid Tabulation Sheet, References List and Drawings EXPENDITURE REQUIRED: $33,750.00 AMOUNT BUDGETED: $70,000.00 APPROPRIATION REQUIRED: None SUMMARY In the FY - 05 - 06 budget $70,000.00 is allocated for special needs equipment to be installed at Friendship Park. Staffwent through the formal bid procedure to obtain prices for installation of this equipment. We received three bids for the project and Play It Safe Enterprises of Jupiter, Florida was the low bidder. Play It Safe Enterprises met the requirements in the bid specifications. Staff recommends to award bid to Play It Safe Enterprises for $33,750.00. RECOMMENDED ACTION Move to award bid for installation ofa Special Needs Playground at Friendship Park to Play It Safe Enterprises in Jupiter, Florida for $33,750.00 @ '"U '"U '"U C/) ~ ~ ii) 0 '< s:: .... 3 ~ ;::;: ::r 0 CD II) C/) 3 Cil 0 II) CD CD' '"U :E C/) II) CD CD m * !a. < :;:) .... II) :;:) c:; ~ :;:) 0 CD Co en ..., )> iir '"U CD ~ ;0 en () :;:) C/) 0 '< !!l- CD 3 en (fl (fl (fl Z r s:: 0 ~ III c: C/) s:: 3 '"U :J. C) CD 01 ~ to) 01 co to) c.n m -...... ...... to) 01 0 I\J !=l 0 co 0 0 01 0 III c: -; II) 0- s:: Di .... o' :;:) C/) "0 CD o !B: z CD CD c. en "U Di '< co a s:: :;:) c. III c: o "0 CD :;:) :i" co 0) I I\J I o 0) ~ o o '"U ~ @) Play It Safe Enterprises Ine. REFERENCES 1.) Highlands County School Board - Service Dates 1998-2006 2120 Tangerine Ave. Sebring,Fl. 33870 Ken Carlisle Phone: 863-471-5644 Fax: 863-471-5650 Project: Various projects at Highlands County Elementary Schools. Scope of Work : Relocate I Furnish & Install Play Structures and surface 2.) Indian River County School Board - Service Dates 2000 - 2006 1990 25th St. Vero Bch., Fl. 32960 Rick Chuma Phone: 561-564-5050 Fax: 561-564-5048 Project: Various projects at Indian River County Elementary Schools. Scope of Work : Relocate I Furnish & Install Play Structures and surface 3.) Pinnacle Housing Group - Service Dates 1999 - 2006 9400 S. Dadeland Rd. Suite 100 Miami,Fl. 33156 Felix Braverman Phone: 305-854-7100 Fax: 305-859-9858 Project: Various playgrounds through out South Florida. Scope of Work: Furnish, Deliver and Install Play Equipment and Surface 4.) G.L. Homes - Service Dates 2001 - 2006 1401 University Dr. Suite 200 Coral Springs, FL. 33071 Tracy Ackerman Phone: 954-753-1730 Fax: 954-575-5269 Project: Various playground designs through out South Florida Scope of Work: Furnish. Deliver & Install Play Equipment and Surface 5.) Palm Beach County Parks and Recreation - Service Dates 2001 - 2006 2700 6th Ave. South Lake Worth, FL. 33461 Dal Major Phone: 561-966-6641 Fax: 561-963-6747 Project: Various playground designs Scope of Work: Furnish, Deliver & Install Play Equipment and Surface @ CITY OF SEBASTIAN AGENDA TRANSMITTAL Subject: Administration Facility - Indian River County Utility Impact Fee Agenda No, Olo, 01, Department Origin: -zJJlZ' Department Head: Finance Director: ' City Attorney: G-:---:-- City Clerk: ~ _ Date Submitted: For Agenda of: 6-6-06 6-14-06 Exhibits: (1) - IRC Water and Sewer Connection Cost Breakdown EXPENDITURE AMOUNT REQUIRED: BUDGETED: $ 17,654.00 $ 1,950,000 APPROPRIATION REQUIRED: $ nla FUNDING SOURCE: Administration Building Construction Bud et SUMMARY In order for Indian River County Utilities to activate the water and sewer system for the new Administration Facility, the City of Sebastian must pay a utility impact fee in the amount of$17,654. As can be seen in the attachment from the County, this represents $6,245 for water utility and $11,409 for sewer service. Upon approval of these funds, the utilities can be activated. RECOMMENDATION Move to approve expenditure for water and sanitary sewer impact fees in the amount of$17,654 to Indian River County Utilities. @ <@ li"It)lAN IUVBI coll'NTV WA.T!1l. AmI SS;\W.I. CONNBC'l'lON FBBS s.o.utlltfl A.ll.'plll't Admin. !Ildlr- &. ponce "g"lcI. CDRlJ'IQUlId "'1'1=- N_.. l'mja:r. N._ ^"pl~ll18 Con!llllt 1'11...\'11 t.vl:ll~/SueetAddtelll; PIN PlIlllCdlldctIiceP (\'_, No) [: : YIlJ 1170.00 llmtWll tall "lied IIlOU"'It. M'~t..tCl'lUJ!I: t::ODE (I} lDdldft lU_Ca1lll1y Wilier (V) CilflltVIIIOBmaIl!1I s_ lit) Ptlllt'll!hllUl UIIBIf (IU!QlJlllllD FI (N ) No Rt"I'Il:. ..1WIIi...... trollllay IOIItIll: W_t Ir. S- alellftlllllllB llRllmlttt eoldllel. ~"I CctlC1lrtl!llCYOtlIyP (Va I No) I v. ICcmoJllJll.l Qmr."rtI!tIII1f.. mu'. + Una BxI~~1l Jftu, Mllmh WB FIldlhr On It. plf. 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Ibll!lll.) luilllll".1 Ullill IlI'IlIr -/#.oC !loIllO.} -- LIllIllft1l1 mldlll' Ihr ....011 School nlna .. nl 1Ift..r...ti\ Swlmm IIII1'lIwll} 1f.....I-m"" 0dI., IEtI"I~_ oIJl:"U,' Sub TCllIll 4.00 ~ SltUI. (.lor~arE~Clir BII1'.) lU.ll't @I11J11U1ll BlIdt Ea.tJ".$1.1aul:l~1t CMIlJtl."'~;I)I) "/111Ich @ UIII.IlD 1 bell ~ S4GIl.no 11/2 Inlll@ 11810.00 Z lach (il $1.02B.W ,.., . - ~tlllJT~J! .: ~ ~ S :: $ 5,2111.111I - . ;;: I -= . '" . 1,IIaO.oo tlcflult@$5UO 1"111 ~l1U Itee (il m.OD .E.uh Q $ c . n.on !/a Im:h@ ma.oa 1 [1111I @ fUO,DIl t 1/21_@.,..1IlI J hill" 8 s~o.oo .. ; . $ .. . . $ Pur D.-Ioper. 1.Jft_mt lIT @l$1t.2t I lIT SlU'. @ S2.,70UO IMtb . mur. @Sl,:J1f.fO Bach (Mlllli-Plmlly) Tap.@SftjO.l)(llRah .. S .. $ . $ OIl S 11,184.00 .. S D~pollit fl,.D.llD pet I11tU FDO Ii!I iW.OD ullh .: S 2lIll.0II .. S Z5.00 P"J)C~r'It\lrcc:mm1 .. . "@~~ln OIlS iijthi~41lll;D\lC- ' , ~ S - t, 'do.,.., tllll CllU III! 1lIIimnt<lJ onl!. A",,,,,lllh""l\"" ,..~ ."lljt>a It. ......i..... ,lid eon&rmr.dDIl K eo Qr ptjlllUi\L ",/!,utl 1)".I',;,,'nl, ~/lll/'lilti @) @ CITY OF SEBASTIAN AGENDA TRANSMITTAL Subject: Supplemental Funding for Aviation Fuel Farm and Corporate Park Drive Agenda No. 010.01'3 Department Origin: .....~ Department Head:~ Finance Director: '--? ----... City Attorney: () ~ AlIA City Clerk: ~ Date Submitted: For Agenda of: 6-6-06 6-14-06 Exhibits: (4) -Supplemental Joint Participation Agreements from FDOT, Resolutions R-06-10, R- 06-11 EXPENDITURE REQUIRED: $ n/a AMOUNT BUDGETED: $ nla APPROPRIATION REQUIRED: $ n/a FUNDING SOURCE: Airport Enterprise Fund SUMMARY In accordance with our Joint Automated Capital Improvement Program (JACIP) through the Florida Department of Transportation (FDOT), airport and FDOT staff have been working together to address recent funding issues relating to two specific projects underway at Sebastian Municipal Airport. These projects include the aviation fuel farm, whereby Council has authorized staff to solicit bids to install a city-run aviation fuel facility; and the construction of Corporate Park Drive, which will become the main access road into what is now the north infield area. Our goal was to solve the issues relating to these projects without requesting to expend an added single dollar from the City of Sebastian and/or the Airport Enterprise Fund. Through some creative discussions with FDOT, we decided that we could transfer funds from a future, budgeted project that isn't absolutely necessary to these two, current projects. To clarify, we had funding ($250,000) in place to purchase additional land, in the event it was necessary. At the present time, staff sees no need for the airport to purchase any adjacent land. Therefore, we intend to reallocate that budgeted money to these other projects. It's important to note that this action results in absolutely no additional cost to the City and/or the Airport. In short, we are recommending reallocating this $250,000, to supplement the Fuel Facility ($125,000) and the construction of Corporate Park Drive ($125,000). @ We'll first address the issues relating to the aviation fuel facility. As you're aware, staff issued a formal Request for Proposals (RFP) for a company to install and activate an aviation fuel tank at the airport. Though we had several potential vendors attend the pre-bid meeting, not a single copmany bid on the project. Through some value-engineering and some other project deletions, we subsequently re-bid the work and received one bid. As suspected (as has been very typical with construction projects in Florida, post-hurricanes), the bid was higher than the budgeted amount. Essentially, we needed an additional $125,000 to install the tank. In addition, we had to delete the wash rack from the project, as that would have required even more money to construct. By reallocating the above-listed funds, this project can be accomplished without any added money from the City or the Airport Enterprise Fund. For Corporate Park Drive, geotechnical borings indicated a much higher water table than expected. Basically, this means that the scope of this project needs to be expanded to include some significant drainage improvements, directly relating to the size of the retention pond needed. Though this project is still in the planning and design phase, it is apparent that the extensive drainage work necessary will increase the construction budget. As with the fuel tanks, staff began seeking ways to meet this anticipated expense without expending any further funds from the City, by reallocating funds as listed above. To summarize, staff is requesting to cancel the project entitled "Acquire Land" for $250,000 and reallocate those funds to the projects entitled "Construct Fuel Farm" ($125,000) and "Construct Access Road' ($125,000). As mentioned, this recommendation results in no added cost to the City and/or the Airport. Additionally, it is important to note that this recommendation does not include any expenditure requests. This is simply to accept the Supplemental Grant Agreements from FDOT. Recommendations regarding the expenditure of these funds will. come before you in the future for your consideration. RECOMMENDATION Move to approve Resolutions R-06-1 0 and R-06-11 authorizing staff to execute Supplemental Joint Participation Agreements entitled "Install Aviation Fuel Farm" and "Construct Access Road' for $125,000 each. @ RESOLUTION NO. R-06-10 A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE A PUBLIC TRANSPORTATION JOINT PARTICIPATION AGREEMENT WITH FOOT TO PROVIDE SUPPLEMENTAL FUNDING FOR DEVELOPMENT OF AN AVIATION FUEL FARM; PROVIDING FOR CONFLICT; PROVIDING FOR EFFECTIVE DATE. WHEREAS, the Florida Department of Transportation has agreed to provide funding for an Aviation Fuel Farm; and WHEREAS, the City of Sebastian agrees to certain conditions to such funding; NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF SEBASTIAN, as follows: Section 1. AUTHORIZATION. The City Manager is hereby authorized to execute the attached PUBLIC TRANSPORTATION SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT Project No. 412399-1-94-01, entitled "Install Aviation Fuel Farm" on behalf of the City. Section 2. CONFLICTS. All resolutions or parts of resolutions in conflict herewith are hereby repealed. Section 3. EFFECTIVE DATE. This resolution shall take effect immediately upon its adoption. @ The foregoing Resolution was moved for adoption by Councilmember . The motion was seconded by Councilmember and, upon being put into a vote, the vote was as follows: Mayor Nate McCollum Vice-Mayor Brian Burkeen Councilmember Andrea Coy Councilmember Salvatore Neglia Councilmember AI Paternoster The Mayor thereupon declared this Resolution duly passed and adopted this_day of ,2006. ATTEST: Sally A. Maio, MMC City Clerk ~ CITY OF SEBASTIAN, FLORIDA By: Mayor Nate McCollum Approved as to form and Legality for the City of Sebastian Rich Stringer City Attorney Financial Project No.: 41239919401 (item-eegment-phase-eequence) Contract No.: ANU33 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION PUBUC TRANSPORTAnON SUPPLEMENTAL JOINT PARnCIPA110N AGREEME!NT Number 1 Fund: OS 726-030-07 PUBLIC TRANSPORTAllON CfTI02 Peae 1 of5 Federal No.: FLAIR Approp.: 088719 FLAIR Obj.: 750004 Org. Code: 55042010428 Vendor No.: VF596oo0427008 Catalog of State Financial Assistance Number: 55004 Function: 637 Catalog of Federal Domestic Assistance Number: THIS AGREEMENT, made and entered Into this day of by and between the STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION, an agency of the State of Florida, hereinafter referred to as the Department, and City of Sebastian hereinafter referred to 88 Agency. WITNESSETH: WHEREAS, the Department and the Agency heretofore on the 4th day of January 2005 entered Into a Joint Par1icipation Agreement; and WHEREAS, the Agency desires to accomplish certain project Items as outlined In the Attachment "A" appended hereto; and WHEREAS, the Department desires to participate In all eUglble items for this project as outlined in Attachment itA" for a total Department Share of $260,000.00 NOW, THEREFORE THIS INDENTURE WITNESSETH: that for and in consideratiOn of the mutual benefits to flow from each to the other, the parties hereto agree that the above described Joint Participation Agreement Is to be amended and supplemented as follows: 1,00 Project DeSCription: The project description Is amended N/A @ 725-030-01 PUBl.lC 1RANSPORTATlON (17102 Pllge 2 of 5 2.00 Project Cost: Paragraph 3.00 of said Agreement is increased by $ 125,000.00 bringing the revised total cost of the project to $ 325,000.00 Paragraph 4.00 of said Agreement is increased by $ 100,000.00 bringing the Departmenfs revised total cost of the project to $ 260,000.00 3.00 Amended Exhibits: Exhiblt(s) B of said Agreement is amended by Attachment "A". 4.00 Contract Time: Paragraph 18.00 of said Agreement Not Applicable B 'f25.03O.07 Pl.IBLJC TRANSPORTA11ON rnm PlAe8 otIS FinanCIal ,Project No. 41239919401 Contract No. ANU33 Agreement Date . Except 88 hereby modified, amended or changed, all other terms of said Agreement dated January 4th, 2005 and any subsequent suPJ)lements shall remain In full force and effect. IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed, the day and year first aboVe written. AGENCY FOOT CltV of Sebastian AGENCY NAME See attached Encumbrance Form for date of Funding Approval by Comptroller Al "Minner LEGAL. REVIEW DEPARTMeNT OFTRANSPORTAT1ON SIGNATORY (PRINTED OR TYPED) SIONA1URE City Manager TITlE DEPARTMENT OFTRANSPOPUATION Director of Transportation Development TITlE ATTEST: Sally A. Maio, MMC -City Clerk Approved as ~o form and legality for reliance by the City of Sebastian Qnly: Rich Stringer, City Attorney o 725-0>>07 PUSUC TRANSPORTATION 07/C12 P8Ae 4of5 Fmancial Project No. 41239919401 Contract No. ANU33 Agreement Date ATTACHMENT .AtI SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT This Attachment forms an integral part of that certain Supplemental Joint Participation Agreement between the State of Florida, Department of transportation and City of Sebastian dated DESCRIPTION OF SUPPLEMENT (Include justification for cost change): Funds added due to increases in construction costs and design changes. I. Project Cost: As Approved As Amended Net Change $200,000.00 $325,000.00 $125,000.00 Total Project Cost $200,000.00 $325,000.00 $125,000.00 I. Fund Participation: As Approved As Amended Net Change Department: $160,000.00 $260,000.00 $100,000.00 Agency: $40,000.00 $65,000.00 $25,000.00 Other: $0.00 Total Project Cost $200,000.00 $325,000.00 $125,000.00 Commen1s: @ RESOLUTION NO. R-06-11 A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE A PUBLIC TRANSPORTATION JOINT PARTICIPATION AGREEMENT WITH FDOT TO PROVIDE SUPPLEMENTAL FUNDING FOR CONSTRUCTING AN ACCESS ROAD (CORPORATE PARK DR.); PROVIDING FOR CONFLICT; PROVIDING FOR EFFECTIVE DATE. WHEREAS, the Florida Department of Transportation has agreed to provide funding for constructing access road (Corporate Park Drive); and WHEREAS, the City of Sebastian agrees to certain conditions to such funding; NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF SEBASTIAN, as follows: Section 1. AUTHORIZATION. The City Manager is hereby authorized to execute the attached PUBLIC TRANSPORTATION SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT Project No. 407706-1-94-01, entitled "Construct Access Road (Corporate Park Drive)" on behalf of the City. Section 2. CONFLICTS. All resolutions or parts of resolutions in conflict herewith are hereby repealed. Section 3. EFFECTIVE DATE. This resolution shall take effect immediately upon its adoption. @ The foregoing Resolution was moved for adoption by Councilmember . The motion was seconded by Councilmember and, upon being put into a vote, the vot~ was as follows: Mayor Nate McCollum , Vice-Mayor Brian Burkeen Councilmember Andrea Coy Councilmember Salvatore Neglia Councilmember AI Paternoster The Mayor thereupon declared this Resolution duly passed and adopted this_day of ,2006. ATTEST: Sally A. Maio, MMC City Clerk Gj) CITY OF SEBASTIAN, FLORIDA By: Mayor Nate McCollum Approved as to form and Legality for the City of Sebastian Rich Stringer City Attorney Financial Project No.: 40770619401 (ltelTHlegment-p/1a8Hequence) COntract No.: ANU34 STATE OF FlORIDA DEPARTMINTOFTRANSPORTATION PUBUC TRANSPORT AnON SUPPLEMENTAL JOINT PARnCIPAnoN AGREEMENT Number, Fund: DS ~ PUBLIC TRANSPORTATION 07Jtl2 PIIjJe 1 of Ii Federal No.: FLAIR Approp.: 088719 FLAIR Obj.: 750004 Org. Code: 55042010428 Vendor No.: VF596000427008 Catalog of State Financial Assistance Number: 55004 Function: 637 Catalog of Federal Domestic Assistance Number: THIS AGREEMENT, made and entered into this day of by and between the STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION, an agency of the State of Florida, hereinafter referred to a8 the Department, and City of Sebastian hereinafter referred to as Agency. WITNESSETH: WHEREAS, the Department and the Agency heretofore on the 4th day of January 2005 entered into a Joint Participation Agreement; and WHEREAS, the Agency desires to accomplish certain project items as outlined in the Attachment "AN appended hereto; and WHEREAS, the Department desires to participate in all eltglble Items for this project as outlinedJn Attachment "A" for a total Department Share of $800,000.00 NOW, THEREFORE THIS INDENTURE WITNESSETH: that for and In consideration of the mutual benefits to flow from each to the other, the parties hereto agree that the above described Joint Participation Agreement is to be amended and supplemented as follows: 1.00 Project Description: The project descrtpUon Is amended N/A @ 725-030-01 PUBLIC TRANSPORTAlION (11102 P8lle201S 2.00 Project Cost: Paragraph 3.00 of said Agreement Is increased by $ 125,000.00 bringing the revised total cost of the project to $ 750,000.00 Paragraph 4.00 of said Agreement is increased by $ 100,000.00 bringing the Departmenfs revised total cost of the project to $ 600,000.00 3.00 Amended Exhibits: ExhIbit(s) a of said Agreement is amended by Attachment "An. 4.00 Contract TIme: Paragraph 18.00 of said Agreement Not Applicable @ 'n5-Q3O.07 PUBLIC "I'RANSPORTA11ON r1TJrfl P8lte 3 of tI Financial Project No. . 40770819401 Contract No. ANU34 Agreement Date Except 88 hereby modified, amended or changed, all other terms of said Agreement dated January 4th, 2005 and any subsequent supplements shall remain In full force and effect. IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed, the day and year first above written. AGENCY City of Sebastian AGENCY NAME Ai Minner SIGNATORY (PRINTED OR 'TYPED) FOOT See attached Encumbrance Form for date of Funding Approval by Comptroller LEGAl. RfVIEW DEPAR1MENT OF TRANSPORTAllON SIGNATURE ATTEST: City Manager TI11.E Sally A. Maio, MMC - City Clerk Approved as to form and legality for rei i an c e by t.h e C i t Y 0 f S e bas t i an 0 n 1 y : Rich Stringer, City Attorney DEPARTMENT OF TRANSPORTATION Director of Transportation Development TI1l.E 6 J 126-030-07 PUBUC TAANSPOIUATJa.I CTTI02 PM..(af6 Financial Project No. 40770619401 Contract No. ANU34 Agreement Date ATTACHMENT "Aft SUPPlEMENTAL JOINT PARTICIPATION AGREEMENT This Attachment forms an Integral part of that certain Supplemental Joint Participation Agreement between the State of Florida, Department of Transportation and CIly of Sebastian dated DESCRIPTION OF SUPPLEMENT (Include justification for cost change): Funds added due to Increases in construction costs and design changes. I. Project Cost: As Approved As Amended Net Change $625,000.00 $750,000.00 $125,000.00 Totat Project Cost 5625,000.00 $150,000.00 $125.000.00 I. Fund Participation: As Approved As Amended Net Change Department: $500,000.00 $600,000.00 $100,000.00 Agency: $125,000.00 $150,000.00 $25,000.00 Other: $0.00 Total Project Cost $625,000.00 $150,000.00 $125,000.00 Comments: ~ ~ CITY OF SEBASTIAN AGENDA TRANSMITTAL Subject: Agenda No. nit;" D7q FDOT Grant Agreement "Professional Services for Taxiway "C" Department Origin: ~ Department Head: Finance Director: Approved for Submittal by: City Attorney: ~ City Clerk: Al Minner, City Manager Date Submitted': 6-6-06 For Agenda of: 6-14-06 Exhibits: (2) -Joint Participation Agreements from FDOT, Resolution R-06-12 EXPENDITURE AMOUNT APPROPRIATION FUNDING SOURCE: REQUIRED: BUDGETED: REQUIRED: Airport Enterprise $ n/a $ 157,894 $ n/a Fund SUMMARY One of the fmal necessities for aviation infrastructure at Sebastian Municipal Airport is the construction of a full-length parallel taxiway ("C") to our Primary Runway 4-22. The reason that this taxiway is necessary is that under our current situation, aircraft taxiing from the east side of the airport to the primary runway must cross the thresholds of the active runways three times and the intersection of the runways at least once. This situation can pose a danger to arriving and departing aircraft, as well as those taxiing on the ground. As per the Airport Master Plan, a full-length taxiway along Runway 4-22 would greatly assist in eliminating this condition, while significantly increasing the safety of aircraft operations. Because of the scope of this project, we expect to accomplish it in two phases. The first would be to design and engineer the project. This will give us a more accurate construction cost as well as help us set a budget in the future. The second phase would be to actually construct the taxiway, though the expense of this will require a significant amount of funding from the Federal Aviation Administration (FAA). For now, staff has secured funding from the FAA and FDOT to begin design work. The anticipated cost for design is around $160,000. Of this, the FAA will fund 95% ($150,000), FDOT will fund 2.5% ($3,947) and the remaining $3,947 will come from the Airport Enterprise Fnnd. @ Once again, it is important to note that this recommendation does not include a request for expenditures. That will come before you at a later date. The only staff request at this point is to accept the Grant Agreement in order to secure funding for the project. Specific expenditure requests will be presented in the future, when proposals are received. RECOMMENDATION Move to approve Resolution R-06-12 authorizing staff to execute the Joint Participation Agreement entitled "Design and Engineering Services for Taxiway C' in the amount of $157,894. GiV o RESOLUTION NO. R-06-12 A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE A PUBLIC TRANSPORTATION JOINT PARTICIPATION AGREEMENT WITH FOOT TO PROVIDE FUNDING FOR DESIGN AND ENGINEERING SERVICES FOR TAXIWAYC; PROVIDING FOR CONFLICT; PROVIDING FOR EFFECTIVE DATE. WHEREAS, the Florida Department of Transportation has agreed to provide funding for design and engineering services for Taxiway C; and WHEREAS, the City of Sebastian agrees to certain conditions to such funding; NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF SEBASTIAN, as follows: Section 1. AUTHORIZATION. The City Manager is hereby authorized to execute the attached PUBLIC TRANSPORTATION JOINT PARTICIPATION AGREEMENT Project No. 421334-1-94-01, entitled "Design and Engineering Services for Taxiway C" on behalf of the City. Section 2. CONFLICTS. All resolutions or parts of resolutions in conflict herewith are hereby repealed. Section 3. EFFECTIVE DATE. This resolution shall take effect immediately upon its adoption. @ The foregoing Resolution was moved for adoption by Councilmember . The motion was seconded by Councilmember and, upon being put into a vote, the vote was as follows: Mayor Nate McCollum Vice-Mayor Brian Burkeen Councilmember Andrea Coy Councilmember Salvatore Neglia Councilmember AI Paternoster The Mayor thereupon declared this Resolution duly passed and adopted this_day of ,2006. CITY OF SEBASTIAN, FLORIDA By: Mayor Nate McCollum ATTEST: Sally A. Maio, MMC City Clerk Approved as to form and Legality for the City of Sebastian Rich Stringer City Attorney P..2~ \'_~ ,_____u_ STATE OF FLORIDA OEPARTMI!NT OF TRANSPORTATION PUBLIC TRANSPORTAnON I ., JOINT PARnCIPAnON AGREEMENT ns.oso.oe PUBLIC TRANSPORTATION 01108 Paae1of11 Fund: OS Function: 637 Federal No.: DUNS No.: Catalog of Federal Domestic Assistance Number: Financial Project No.: 421334-1-94-01 (ltem-eegment-pha8e-sequence) Contract No.: FLAIR Approp.: 088719 FLAIR Obj.: 750004 Org. Code: 55042010428 Vendor No.: VF596000427008 Catalog of State Financial Assistance Number: 55004 THIS AGREEMENT, made and entered Into this day of by and between the STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION, an agency of the state of Florida, hereinafter referred to as the Department, and City of Sebastian hereinafter referred to as Agency. . The Department and Agency agree that all terms of this Agreement will be completed on or before Mav 31. 2008 '. and this Agreement will expire unless a time extension Is provided in accordance with Section 18.00. WITNESSETH: \NHEREAS, the Agency has the authority to enter into -said Agreement and to undertake the project hereinafter described, and the Department has been granted the authority to function adequately in all areas of appropriate jurisdiction including the implementation of an Integrated and balanced transportation system and Is authorized under 332.0oe~6)' Flortda Statutes, to enter into this Agreement. NOW, THEREFORE, In consideration of the mutua. covenants, promises and representations herein, the parties agree as follows: 1.00 Purpose of Agreement:. The purpose of this Agreement Is Design & Engineering Services for Taxiway C and as further described In Exhibit(s) A,B,C & D attached hereto and by this reference made a part hereof. hereinafter referred to as the project, and to provtde Departmental finanCIal assistance to the Agency and state the tenns and conditrons upon which such assistance will be provided and the understandings as to the manner In which the project will be undertaken and completed. @ 72fS.GSO.Oe PUBlIC TRANSPORTATION 01106 Palle2of11 2.00 Accomplishment of the Project 2.10 General Requirements: The Agency shall commence, and complete the project as described in Exhibit "A" attached hereto and by this reference m8de a pert hereof this Agreement, with all practical dispatch, in a sound, economical, and efflclent manner, and in accordance with the provisions herein, and ail appHcabie laws. 2.20 Pursuant to Federal, State, and Local Law: in the event that any election, referendum, approval, Pannlt, notice, or other proceeding or authorization Is reqUiSite under applicable law to enable the Agency to enter into thiS Agreement or to undertake the project hereunder, orto observe, assume or cany out any of the provisions of the Agreement, the Agency will Initiate and consummate, as provided by law, all actions necessary with respect to any such matte/'8 80 requisite. 2.30 Funds of the Agency: The Agency ShaH initiate and prosecute to completion all proceedings necessary inCluding federal aid requirements to enable the Agency to provtde the necessary funds for completion of the project. 2.40 Submission of Proceedings, Contracts and Other Documents: The Agency shalt submit to the Department such data, reports, records, contracts and other documents relating to the project as the Department may require as listed .In exhibit "C" attach~ hereto and by this reference made a part. hereof. 3.00 Project Cost: The total estimated cost of the proJect Is $ 151,894 . . this amount is based upon the estimate summariZed in Exhibit "8" attached hereto and by this reference made a part hereof this Agreement. The Agency agrees to bear all expenses in excess of the total estrmated cost of the project and any deficits . Involved. 4.00 Department Participation: The Department agrees to maximum participation, including contingencies, in the project In the amount of $ 3.947 not to exceed 2.5 % of the total proJect cost as detaRed In exhibit "B". 4.10 Project Cost Eligibility.: Project costs eligible for state participation wiD be allowed only from the effective date of this agreement. it 1$ understood that State participation In eligible project costs Is subject to: (a) Legislative approval. of the Department's appropriation request In the work program year that the project Is scheduled to be committed; (b) Availability of funds as stated in Section 17.00 of this Agreement; (0) Approval of aft plans, speclflC8tlons, contracts or other obligating documents and all other terms ofthls Agreement; Cd} Department approval of the project scope and budget (ExhIbits A & B) at the time appropriation authority becomes available. 4.20 Front End Funding: Front end funding 0 Is (i) is not applicable. If applicable, the Department may InltlaHy pay 100% of the total alfowable incurred project costs up to an amount equal to Its total share of participation as shown In paragraph 4.00. S.OO Retaln.ge: Retalnage 0 is (i) Is not appUcable. If applicable, percent of the Department's total share of participation as shown In paragraph 4.00 1$ to be held in retalnage to be disbursed, at the Department's discretion, on or before the completion of the final project audit. . @ ~ PUBLIC TRANSPORTATION 01Jll6 Palle3C1f11 8.00 Project Budget and Payment Provisions: 8.10 The Project Budget: A project budget shall be prepared by the Agency and approved by the Department. The Agency shall maintain said budget, carry out the project and shall incur obligations &gainst and make disbursements of project funds only In confonnlty with the latest approved. budget for the project. No bUdget Increase or decrease shall be effective unless It complies with fund participation requirements established in Section 4.00 of this Agreement and Is approved by the Department Comptrofler. 8.20 Payment ProvISIOns: Unless otherwise allowed under section 4.20, payment will begin in the year the project or project phase Is scheduled In the work program as of the date of the agreement. Payment will be made for actual costs Incurred a8 of the date the Invoice Is submitted with the final payment due upon receipt of a final Invoice. 7.00 Accounting Records: 7.10 Eatabllahment and Maintenance of Accounting Records: The Agency shall establish for the project, In conformity with requirements established by Department's program guidelines/procedures and "Principles forState and Local Govemments", separate accounts to be maintained within Its existing accounting system or establish Independent accounts. Such accounts are referred to herein collectively as the "project account". Documentation of the project account shatl be made available to the Department upon request any time during the periOd of the Agreement and for three years after final payment is made. 7.20 Fundi Received Or Made Available for 1118 Project: The Agency shall appropriately record In the project account, and deposit In a bank or trust company which Is a member of the Federal Deposit Insurance Corporation, all payments received by It from the Department pursuant to this Agreement and all other funds provided for, accruing to, or otherwise received on account of the project, which Department payments and other funds are herein collectively . referred to as "project funds". The Agency shalt require depoSitories of project funds to secure continuously and fully alt project funds In excess of the amounts Insured under federal plans, or under State plans which have been approved for the deposit of project funds by the Department, by the deposit or setting aside. of collateral of the types and In the manner as prescribed by State Law for the security of public funds, or as approved by the Department. 7.30 C08tt Incurred for the Project: The Agency shall charge to the project account all eligible costs of the project. Costs In e~s of the latest approved budget or attributable to actions whJeh have not received the required approval of the Department shall not be considered eliglble.costs. 7.40 Documentation of Project Costs: All costs charged to the project, including any approved services contributed by the Agency or others, shall be supported by properly executed payrolls, . time records, Invoices, contracts,or vouchers eVidencing in proper detail the nature and propriety of the charges. 7.60 Checks, Orders, and Vouchers: Any check or order drawn by the Agency with respect to any Item which Is or will be chargeable against the project account will be drawn only In accordance with a properly signed voucher then on nle In theofflce Of the Agency stating In proper detail the purpose for which such check or order Is drawn. All checks, payrolls, Invoices, contracts, vouchers, orders, or other accounting documents pertaining In whole or In part to the project shall be cleariy identified, readily accessible, and, to the extent feasible, kept separate and apart frOm all other Such documents. 7.80 Audit Reports: The Agency shall comply with all audit and audit reporting requirements as speclfled In Exhibit "0" attached hereto and by this reference made a part hereof this Agreement. @) 725-O!cJ.oo PUBLIC TRANSPORTATION O1JOe . PaAe4ot11 8.00 Requisition. and Payments: 8.10 ActIon by the Agency: In order to obtain any Department funds, the Agency shall file with the Department of Transportation, DI8trIct Four Public Transportation Offtce 3400 W. Commercial Blvd. Fort Lauderdale , FL, . 33309 Ita requl8ltlon on a form or forms prescribed by the Department, and any other data pertaining to the project account (88 defined In Section 7.10 hereof) to justify and support the payment requisitions. 8.11 Invoices for fees or other compensation for services or expenses shall be submitted In detail 8ufftclent for a proper preaudit and po8taudit thereof. 8.12 Invoices for any travel expenses shall be submitted In accordance with Chapter 112.061, F .S. The Deparbnent may establish rates tower than the maximum provided In Chapter 112.061, F.S. 8.13 For real property acqUired, submit; (a) the date the Agency acquired the real property, (b) a statement by the Agency certifying that the Agency has acquired said real property, and actual consideration paid for real property. (c) a statement by the Agency certifying that the appraisal and acquisition of the real property together with any attendant relocation of occupants was accomplished in compliance with all federal laws, roles and procedures required by any federal oversight agency and with all state laws, rules and procedures that may apply to the Agency acquiring the real property. 8.20 The Department's Obligations: SubJect to other provisions hereof, the Department will honor such requisitions In amounts arid at times deemed by the Department to be proper to ensure the canylng out of the project and payment of the eligible costs. However, notwithstanding any other provision of this Agreement, the Department may elect by notice In writing not to make a payment on the project If: 8.21 Misrepresentation: The Agency shall have made misrepresentation ofa material nature In its applfCatlon, or any supplement thereto or amendment thereof, or In or with respect to any document Qr data furnished therewith or pursuant hereto; 8.22 Utlgation: There Is then pending litigation with respect to the performance by the Agency of any of Its duties or obligations which may jeopardize or adversely affect the project, the Agreement, or payments to the project; 8.23 Approval by Department: The Agency shall have taken any action pertaining to the project which, under this agreement, requires the approval of the Department or has made related expenditures or incurred related . obligations without having been advfsed by the Department that same are approved; 8.24 Conflict of Interests: There has been any violation of the conflict of Interest provisions contained herein; or 8.28 Default: The Agency has been determined by tile Department to be In default under any of the provtslons of the Agreement. 8.2& Federal Participation (If Applicable): Any federal agency providing federal financial assistance to the project suspends or terminates federal financial assistance to the project. In the event of suspension or termination of federal financial assistance, the Agency will reimburse the Department for all disallowed costs. 8.30 Disallowed Costs: In detenninlng the amount of the payment, the Department will exclude all projects costs Incurred by the Agency prtor to the effective date of this Agreement, costs which are not provided for in the latest approved budget for the project, and costs attributable to goods or services received under a contract or other arrangements which have not been approved In writing by the Department. @ ~ PUBlIC TRANSPORTATION 01/08 P8ll8 6 of 11 8.40 Payment Offset: If, after project completion, any claim Is made by the Department resulting from an audit or for work or services performed pursuant to this agreement, the Department may offset such amount fi'om payments due for work or services done under any public transportation Joint participation agreement which It has with the Agency owing such amount If, upon demand, payment of the amount Is not made within sixty (60) days to the Department. Offsetting amounts shalf not be consIdered a breach of contract by the Department. 8.00 Tennlnatlon or Suspension of Project: 8.10 Termination or Suspension Generally: If the Agency abandons or, before completion, finally discontinues the project; or If, by reason of any of the events or conditIons set forth In Sections 8.21 to 8.26 Inclusive, or for any other reason, the commencement. prosecution. or timely completion of the project by the Agency Is rendered Improbable, Infeasible, Impossible, or illegal, the Department will, by written notice to the Agency, suspend any or all of its obligations under this Agreement until such time as the event or condition resulting In such suspension has ceased or been corrected, or the Department may terminate any or all of Its obligations under this Agreement. 9.11 ActIon Subsequent to Notice of Termination or Suspension. Upon receipt of any final termination or suspension notice under this-paragraph, the Agency shall proceed prompt/yto carry out the actions required therein which may Include any or all of the following: (1) necessary action to terminate or suspend, as the case may be, project activities and contracts and such other action as may be required or desirable to keep to the mtnlmum the costs upon the basis of which the financing Is to be computed; (2) fumlsh a statement of the project activities and contracts. and other undertakings the cost of which are otherwise Includable as project costs; and (3) remit to the Department such portion of the ftnanclngand any advance payment previously received as is determined by the Department to be due- under the provtslons ofthe Agreement. The termination or suspension shall be carried out in conformity with the latest schedule, plan, and budget as approved by the Department or upon the basis of terms' and conditions ImpoSed by the Department upon the faDure of the Agency to fumlsh the schedule, plan, and budget within a reasonable time. The approval of a remittance by the Agency or the closing out of federal financial participation In the project shall not constitute a waiver of any claim which the Department may othelWlse have arising out Of this Agreement. 9.12 The Department reserves the right to unilaterally cancel this Agreement forrctfusal by the contractor or Agency to allow public access to all documents, papers, letters, or other material subject to the provisions of Chapter 119, F.S. and made or received in conjunction with this Agreement. 10.00 RemiSSion of Project Account Upon Completion of Project: Upon completion of the project, and after payment, provision for payment, or reimbursement of all project costs payable from the project account Is made, the Agency shaD remit to the Department Its share of any unexpended balance In the project account. 11.00 Audit and Inspection: The Agency shall permit, and shall require Its contractors to permit, the Department's authoriZed representatives to inspect all work, materials, payrolls, records; and to audit the books, records - and accounts pertaining to the financing and development of the project. 12.00 Contracts of the Agency: 12.10 Third Party Agreements: Except as otherwISe authorlled-In writing by the Department, the Agency shall not execute any contract or obligate ItSelf In any manner requiring the disbursement of Department joint participation funds, including consultant, construction or purchase of commodities contracts or amendments thereto, with any third party with respect to the project without the written approval of the Department. Failure to obtain such approval shall be sufficient cause for nonpayment by the Department as provided in Section 6.23. The Department specifically reserves unto ItSelf the right to review the qualifications of any consultant or contractor and to approve or disapprove the employment of the same. Q.1. ~/ 72s.03o-al PUauc TRANSPORTATION 011D6 Paoe&ol'11 12.20 Compliance with Consultants' Competitive Negotiation Act: It Is understood and agreed by the parties hereto that parttcfpatlon by the Department In a project with an Agency, where said project Involves a consultant contract for engineering, architecture or surveying services. Is contingent on the Agenoy complying In full with provisions of Chapter 287, F .S., Consultants' Competitive Negotiation Act. At the discretion of the Department, the Agency will Involve the Department In the Consultant Selection Process for all contracts. In aff cases, the Agency's Attomeyshal/ certify to the Department that selection has been accomplished In compliance with the Consultants' Competitive Negotiation Act. 12.30 Disadvantaged Business Enterprise (DBE) Polley and Obligation: 12.31 DBE Polley: It is the policy of the Department that disadvantaged business enterprises as defined In 49 CFR Part 28, as amended, shall have the maximum opportunity to participate In the perfonnance of contracts financed In whole or In part with Department funds under this Agreement. The DBE requirements of 49 CFR Part 28, as amended, apply to this Agreement. 12.32 DBE Obligation: The Agency and its contractors agree to ensure that Disadvantaged Business Enterprises as deftned In 49 CFR Part 26, as amended, have the maxlltlum opportunity to participate In the perfonnance of contracts and this Agreement. In this regard, all recipients, and contractors shall take aI/necessary and reasonable steps In accordance with 49 CFR Part 26, as amended, to ensure that the Disadvantaged Business Enterprises have the maximum opportunity to compete for and perfonn contracts. Grantees, recipients and their contractors shan not discriminate on the basts Of race, color, national origin or.sex In the sward and perfonnance of Department aSSisted contracts. . 12M The Agency agrees to report any grievances filed under this section to the Department within 30 days of receipt by the Agency. 13.00 Restrictions, Prohibitions, Controls, and Labor Provisions: 13.10 Equal Employment Opportunity: In connection with the canying out of any project, the Agency shan not discriminate against any employee or applicant for emPloyment because of race, age, creed, color, sex or national origin. The Agency will take aflinnative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their race, age, creed,color, sex, or national origin. Such action shall Inciude, but not be nmlted to, the follOWIng: Employment upgrading, demotion, or transfer; recroltment or recruitment advertising; layoff or tennlnatlon; rates of payor other fonns of compensation; and selection for training, inclUding apprenticeship. The Agency shall Insert the foregoing provision mOdifledon/y to show the partICular contractual relationship In all Its contracts In connection with the development or operation of the project, except contracts for standard commerCIal supplies or raw materials, and shall require all such contractors to Insert a similar provision in all subcontracts, except subcontracts for standard commercial supplies or raw materials. When the project Involves Installation, construction, demolition, removal, site Improvement, or similar work, the Agency shall post, in conspicuous places available to employees and appncantsfor employment for project work. notices to be provided by the Department setting forth the provisions of the nondiscrimination clause. 13.20 ntle VI. Civil Rights Act of 1984: execution of this Joint PartiQlpation Agreement constitutes a certification that the Agency will comply with all the requirements Imposed by TItle VI of the Civil Rights Act of 1964 (42 U.S.C. 200Od, et. seq.), the Regulations Of the Federal Department of Transportation Issued thereunder, and the assurance by the Agency pursuant thereto. 13.30 Title VII. Civil Rights Act of 1988: execution of this Joint Participation Agreement constitutes a certification that the Agency will comply with all the requirements Imposed by Title VIII of the CMI Rights Act of 1968, 42 use 3601,et seq., whIch altlong other things, prohibits discrimination In ~uslng on the basis of race, color, national origin, creed, sex, and age. 13.40 Americans with Disabilities Act of 1990 (ADA): execution ofthls Joint Participation Agreement constitutes a certification that the Agency will comply with all the requirements imposed by the ADA (42 U.S.C. 12102, et. seq.), the regu~..ltlons of the federal government Issued thereunder, and the assurance by the Agency pursuant thereto. @) 725-O>>olI PUSlIC l'RANsPoRTAllON 01106 P_70111 13.10 Prohibited Interests: Neither the Agency nor any oUts contractors or their subcontractors shall enter Into any contract, subcontract, or arrangement In connection with the project or any property Included or planned to be inCluded In the project, in which any member, officer, or employee of the Agency during his tenure or for two years thereafter has any interest, direct or Indirect. If any such present or former member, officer, or employee involuntarily acquire. or had acquired prior to the beginning of his tenure any such Interest. and If such Interest Is immediately disclosed to the Agency, the Agency with prior approval of the Department, may waive the prohibition contained in this subsection: ptov!ded, that any such present member, officer or employee Shaif not participate in any action by the Agency relating to such contract, subcontract, or arrangement. The Agency shall Insert In aU contracts entered Into In connection with the projeCt or any property Included or planned to be Included In any project, and shall require Its contractors to Insert In each of their subcontracts, the following provision: "No member, officer, or employee of the Agency during his tenure or for two years thereafter shall have any interest, direct or Indirect, in this contract or the proceeds thereof." The provisions of this subsection shall not be appUcable to any agreement between the Agency and Its fiscal depOSitories, or to any agreement for utility services the rates for which are fIXed or controlled by a Govemmental agency. 13.80 Interest of Members of, or Delegates to, Congress: No member or delegate to the Congress of the United states shall be admitted to any share or part of the Agreement or any benefit arising therefrom. 13.70 The Agency agrees to report any grievances flied under this section to the Department within 30 days of receipt of the Agreement. 14.00 Miscellaneous Provisions: 14.10 Environmental Pollution: Execution of this Joint Participation Agreementconstltutes a certiflcatlon by the Agency that the project will be carried out in conformance with all applicable environmental regulations including the securing of any appliCable permits. The Agency will be solely responsible for any liability In the event of. non-compliance with applleable environmental regulations. including the securing of any applicable permits, and will reimburse the Department for any loss Incurred In connection therewlth. 14.20 Department Not Obligated to Third Partie.: The Department shall not be obligated or liable hereunder to any party other than the Agency. . 14.30 When Rights and Remedie. Not Waived: In no event shall the making by the Department of any payment to the Agency constitute or be construed as a waiver by the Department of any breach of covenant or any default which may then exist, on the part of the Agency, and the making of such payment by the Department while any such breach or default shall exist shan In no way Impair or prejudice any light or remedy available to the Department with respect to such breach or default. . 14.40 How Agreement Is Affected by Provisions Being Held Invalid: If any provision ofthls Agreement Is held Invalid, the remainder of this Agreement shall not be affected. In such an Instance the remainder would then continue to conform to the terms and requirements of applicable law. 14.10 Bonus or CommiSSion: By execution ofthe Agreement the Agency represents that It has not paid and, also, agrees not to pay, any bonus or commisSion for the purpose of obtaining an approval of ns application for the financing hereunder. 14.80 State or Territorial Law: Nothing In the Agreement shall require the Agency to observe or enforce compliance with any provision thereof, perform any other act ordo any other thing In contravention of any applicable State law: ProVided, that If any of the provisions of the Agreement violate any applicable State law, the Agency win at once notify the Department In writing In order that appropriate changes and modlflcatlons may be made by the Department soothe Agency to the end that the Agency may proceed as soon as possible with the project. @ "725-O3O-Oll PUBlIC TIlANSPORTAT/ON 01108 Page 8 of11 14.70 U.. and Malnt8nance of Project Facilities and Equipment: The Agency agrees that the project facilities and equipment will be used by the Agency to provide or support public transportation for the period of the useful life of such facilities and equipment as determined In accotdance with general accounting principles and approved by the Department. The Agency further agrees to maintain the project facilities and equipment In good working ortler for the useful life of said facilities or equipment. . 14.71 Property Records: The Agency agrees to maintain property recortls, conduct phYSical inventories and develop control systems as required by 49 CFR Part 18, when applicable. 14.80 Dlspo.al of Project Facilities or EqUipment: If the Agency disposes of any project facility or equipment during Its useful life for any purpose except Its reptacement with like facility or equipment for public transportation use, the Agency wJII comply with the terms of 49 CFR Part 18 relating to property management standartls. The Agency agrees to remit to the Department a proportional amount of the proceeds from the disposal of the facility or equipment. said proportional amount shaD be detennined on the basis of the ratio oUhe Department financing of the facility or equipment as provided In this Agreement. 14.90 Contractual Indemnity: To the extent provided by law, the Agency shall Indemnify, defend, and hold harmless the Department and aU of its officers, agents, and employees from any claim, loss, damage, cost, charge, or expense arising out of any act, error, omission, or negligent act by the Agency, Its agents, or employees, during the performance of the Agreement, except that neither the Agency, Its agents, or Its employees will be liable under this . paragraph for any claim, loss, damage, cost, charge, or expense arising out of any act, error, omission, or negligent act by the Department or any of Its officers, agents, or employees during the performance of the Agreement. When the Department receives a notice of claim for damages that may have been caused by the Agency In the performance of services required under this Agreement, the Department will Immediately forward the claim to the Agency. The Agency.and the Department Will evaluate the claim and report their findings to each other within fourteen (14) working days and will joIntly discuss options In defendlng the claim. After reviewing the claim, the Department wtll determine whether to require the participation of the Agency In the defense of the claim or to require that the Agency defend the Department In such claim as described In this section. The Department's failure to promptly notify the AgenCy of a claim shall not act as a. waiver of any right herein to require the participation In or defense of the claim by Agency. The Department and the Agency will each pay Its own expenses for the evaluation, settlement negotiations, and trial, if any. However, if only one party participates In the defense of the Claim at trial, that party Is responsible for all e"Penses at trial. 15.00 Plans and Specifications: In the event that this Agreement InvolVes the purchasing of capital equipment or the constructing and equipping of facilitIes, the Agency Shall submit to the Department for approval au appropriate plans and specifications covering the project. The Department will review all plans and specifications and will Issue to the Agency written. approval with any approved portions of the project and comments or recommendations concerning any remainder of the project deemed appropriate. After resolution of these comments and recommendations to the Department's satisfaction, the Department will Issue to the Agency written approval with said remaInder of the project. Failure to obtain this written approval shall be sufficient cause for nonpayment by the Department as provided In paragraph 8.23. 18.00 Project Completion, Agency Certification: The Agency will certify In writing on or attached to the final Invoice, that the project was completed In aCCOrdance with applicable plans and speclflcatlons, IS In place on the Agency facility, that adequate title Is In the Agency and that the project Is accepted by the Agency as suitable for the Intended purpose. 17.00 Appropriation of Funds: . 17,10 The State of Florida's performance and obligation to pay under this Agreement Is contingent upon an annual appropriation by the Legislature. o ~ PUBLIC TRANSPORTATION 01/CB Palle9of11 17.20 Multi-Year Commitment: In the event thIS Agreement is In excess of $25,000 and has a term for 8 Period of more than one year, the provisions of Chapter 339.135(8)(a), F.S., are hereby Incorporated: "(a) The Department, during any ftscal year, shall not expend money, Incur any liability, or enter Into any contract which, by Its terms Involves the expenditure of money In excess of the amounts budgeted as available for expenditure during such fiscal year. Any contract, verbal or written, made In Violation of thIS subSection Is null and void, and no money may be paJd on such contract. The Department shall require a statement from the comptroller of the Department that funds are available prior to entering Into any such contract or other binding commitment of funds. Nothing herein Contained shall prevent the making of contracts for periods exceeding 1 year, but any contract so made shaD be executory only for the value of the services to be rendered or agreed to be paid for in succeeding fiscal years; and this paragraph shall be Incorporated verbatim In all contracts of the Oepartment which are for an amount In excess of 25,000 dollars and which have a term for a period of more than 1 year." 18.00 Expiration Of Agreement: The Agency agrees to complete the project on or before Mav 31. 2008 . , . . If the Agency does not complete the project within this time period, this Agreement will expire unless an extension of the time period Is requested by the Agency and granted In writing by the Olrector of TraosJ>Ortatioh Development . expiration of this Agreement will be considered termInation of the project and the procedure established In Section 9.00 of this Agreement shall be Initiated. 18.10 Final Invoice: Th~ Agency must submlt the final Invoice on this project to the Department within 120 days after the expiration of this Agreement. Invoices submitted after the 120 day time period wm not be paid. 19.00 Agreement Format: All words used herein In the singular form shall extend to and Include the plural. All . . words used In the pluralforrn shall extend to and Include the singular. An words used.in any gender shall eJetend to and Include all genders. 20.00 execution of Agreement: This Agreement may be simultaneously executed In a minimum of two counterparts, each of which so executed shall be deemed to be an original, and SUch counterparts together shall constitute one in the same Instrument. 21.00 Restrictions on Lobbying: 21.10 Federal: The Agency agrees that no federal appropriated funds have been paid orwill be paid by or on behalf of the Agency, to any person for Influencing. or attempting to Influence any o1ftcer or employee of any federal agency, a Member of Congress, an offlcer or employee of Congress, or an employee of a Member of Congress In conneOUon with the awarding of any federal contract, the making of any federal grant, the making of sny federallOsn, the entering Into Of any cooperative agreement, and the extension, continuation, renewal, amendment or modification of any federal contract, grint. loan or cooperative agreement. If any funds other than federal appropriated funds have been paid by the Agency to any person for Influencing or attempting to Influence an officer or employee of any federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress In connection with this JolntPsrtlcipation Agreement, the undersigned shall complete and submit Standard Form-LLL,.nOlsclosure Form to Report Lobbying," In aecon:tance with Its Instructions. The Agency shan require that the language of this section be Included In the award documents for all subawards at all tiers Qncludlng subcontracts, subgrants, and contracts under grants, loans and cooperative agreements) and that all subreclplents shall certify and disclose aecomingly. @ 7'26-030-0& PUBUC TRANSPORTATION 01Jal PIrae 100f if 22.00 Vendors Rights: Vendors Qn this document ldentl1led as Agency) proVIding goods and services to the Department should be aware of the following time frames. Upon receipt, the Department has five (5) working days to Inspect and approve the goods and serviCes unless the bid Specifications, purchase order or contract speCifies otherwise. The Department has 20 days to deHver a request for payment (voUche" to the Department of Flnanefal Services. The- 20 days are measured ft'om the latter of the date- the invoice Is received or the goods or services are received, Inspected and approved. If a payment IS not avaJlable within 40 days after receipt of the InVOice ind ('eC8lpt, Inspection and approval of goods and services, a separate Interest penalty in accordance with Section 215.422(3)(b); F.S. will be due and payable, in addition to the Invoice amount to the. Agency. The Interest penalty proVfslon applies after a 35 day time perIOd to health care providers, as defined by rule. Interest penalties of less than one (1) dollar will not be enforced unless the Agency requests payment. InvoiCes which have to be returned to an Agency because of vendor preparation errors win resurt in a delay In the payment. The Invotce payment requirements do not start until a properly completed invoice Is provided to the Department. A Vendor Ombudsman has been established within the Department of FinanCial Services. The duties of this individual Include acting as an advocate for Agencies who may be e)Cpelfenclng problems In obtaIning timely payment(8) from the Department. The Vendor Ombudsman may be contacted at (850) 410.9724 or by calnng the Department of Financial Services Hotline, 1-800-848-3792. 23.00 Public Entity Crime: A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods orservtces to a public entity. . may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awartled or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not ti'ans$ct business with any public entity In excess of the threshold amount provided in s. 287.017, F.S. for CATEGORY TVVOfor a period of 36 months from the date of being placed on the convicted vendor list. 24.00 Discrimination: An entity or affiliate who has been placed on the dlscrfmJnatoryvendor list may not submit . a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a pubUc building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perfonn work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity. @ 72t5-03O-Cl8 PUBUC TRANSPORTATION 01108 Palle11 or 11 FlnanclaJ Project No. 421334-1-94-01 Contract No. Agreement Date IN WITNESS WHEREOF, the parties hereto have caused these presents be executed, the day and year first above written. AGENCY FOOT City of Sebastian AGENCY NAME See attach8d Encumbrance Form for date of Funding Approval by Comptroller Ai Minner SIGNATORY (PRINTED OR 1YPEO) LEGAL ReView DEPARlMENTOF TRANSPORTATION SIGNATURE City Manager TITLE DEPARTMENT OF TRANSPORTA11ON Director of Transportation Development TITLe ATTEST: Sally A. Maio, MMC - City Clerk Approved as to form and legality for rel~ance by the City of Sebastian only: Rich Stringer, City Attorney @ Fin. Proj. No.: 4?1334-1-94-01 Contract No.: Agreement Date: EXHIBIT "A" PROJECT DESCRIPTION AND RESPONSIBILITIES This exhibit forms an integral part of that certain Joint Participation Agreement between the State of Florida, Department of Transportation and City of ~bastian PROJECT LOCATION: Sebastian Municipal Airport PROJECT DESCRIPTION: Design & Engineering Services for Taxiway C SPECIAL CONSIDERATIONS BY AGENCY: The audit report(s) required in paragraph 7.60 of the Agreement shall include a schedule of project assistance that will reflect the Departmenfs contract number, Financial Project Number and the Federal Identification number, where applicable and the amount of state funding action (receipt and disbursement of funds) and any federal or local funding action and the funding action from any other source with respect to the project . The plans and specifications review required in paragraph 15.00 of the Agreement shalf include an Engineer Certification and compliance with Department requirements as outlined in Exhibit "C". SPECIAL CONSIDERATIONS BY DEPARTMENT:. N/A The District project manager has 10 working days to review invoices after receipt of invoice package and corresponding progress report before submitting to District Financial Services Office for payment. ~ -. EXHIBIT "B" PROJECT BUDGET Fin. Proj. No.: 421334-1.94.01 Contract No.: Agreement Date: This exhibit forms an integral part of that certain Joint Participation Agreement between the State of Florida, Oepartment of Transportation and City of Sebastian I. TOTAL PROJECT COST: II. PARTICIPATION: Federal Participation: FPA FTA, UMTA, ete. Agency Participation: In-Kind Cash Other Maximum Department Participation: Primary (DS) (OCR) (DIM) (PORT) Federal Reimbursable (OU) (FRA) (OFT A) Local Reimbursable (OL) III. TOTAL. PROJECT COST: 95.00% 2.SOOA> 2.50% $157,894 $150,000 $3,947 $3,947 $157,894 @ Fin. Proj. No:. 421334-1-94-01 Contract No.: Agreement Date: EXHIBIT C AVIATION PROGRAM ASSURANCES This exhibit forms an integral part of the Joint Participation Agreement between the State of Florida, Department of Transportation and City of Sebastian A. General 1. Duration: The tenns, conditions, and assurances of the Agreement shall remain in full force and effect throughout the useful life of the facilities develOped or equipment acquired for an airport development or noise compatibility program project, or throughout the useful life of the project items installed within a facll~y under a noise compatibility program project, but in any event not to exceed twenty (20) years from the date that the Agreement is executed. However, there shall be no limit on the duration of the assurances regarding Exclusive Rights and Airport Revenue so long as the airport is used as an airport. There shall be no limit on the duration of the terms, conditions, and assurances with respect to real property acquired with state funds. 2. Obligation: The Agency shall honor these. assurances for the duration of this Agreement. If the Agency takes any action that is not consistent with these assurances, the full amount of this Agreement wllllmmediately becomedue and payable to the Florida Department of Transportation. B. General Assurances The Agency hereby assures that: 1. Good Title: It holds good title, satisfactory to the Department, to the landing area of the airport or site thereof, orwlll give assurance satisfactory to the Department that goOd title will be acquired. 2. Preserving Rights and Powers: a. It will not take 'or pennit any action which would operate to deprive it of any of the rights and powers necessary to perform any or all of the terms, conditions, and assurances in the Agreement without the written approval of the Department, and will act promptly to acquire, extinguish or modify any outstanding rights or claims of right of otherswhich would interfere with such perfonnance by the Agency. This shall be done in a manner acceptable to the Department. b. If an arrangement is made for management and operation of the airport by any agency or person other than the Agency or an employee of the Agency, the Agency will reserve sufficient rights and authority to ensure that the airport wi" be operated and maintained according to applicable federal and state laws, regulatiOns, and rules. 3. Hazard Removal & Mitigation: It wiU clear and protect tenninal airspace required for instrument and ~ ~ns at the elrport 6ncludlng established ""nmum fIIghleltiludes) by removing, lowering, 11l...1..9 Joint Partlclptlfion Agreement (JPA) Exhibit C :J Page 1 (I 1/29/2005) relocating, marting, or lighting or otherwise mitigating existing airport hazards and by preventing the establishment or creation of future airport hazards. 4. Compatible Land Use: It will take appropriate action to ensure local govemment adoption of airport zoning orolnances that comply with Chapter 333, F.S. The ordinances shall address height restrictions and other potential aviation hazards and limitations on incompatible land uses In the vicinity of the airport. The vicinity of the airport includes all areas that will be affected by nonnal aircraft operations and noise. The Agency assures that It wlU take appropriate action to oppose and/or disapprove any attempted change in local land use regulations that would adversely affect the continued level of airport operations by the creation or expansion of incompatible land use areas. The Agency assures that it will provide the Department with a copy of all local airport zoning ordinances, codes, rules, regulations, and amendments, including proposed and granted variances thereto. s. Consistency with Local Plans: It will take appropriate actions to have the current airport master plan adopted into the local govemmentcomprehenslve plan at the earliest feasible opportunity. 6. Airport Layout Plan: a. It will keep a layout plan of the airport up to date showing: (1) Boundaries of the airport and all proposed additions thereto, together with the boundaries of all otfsite areas owned or controlled by the Agency for airport purposes and proposed additions thereto; . (2) location and nature of all existing and proposed airport facilities and structures (such as runways, taxiways, apron~ tenninal buildings, hangars, and roads), including all proposed extensions and reductions of existing airport facilities; and (3) LoCation of all existing and proposed non-aviation areas and of all existing improvements thereon. b. Such airport layout plans and each amendment, revision, or modification thereof, shall be subject to the approval of the Department. The Agency will not make or pennlt any changes or alterations In the airport or any of its facilities that are not in conformity with the airport layout plan as approved by the Department and which might, in the opinion of the Department, adversely affect the safety, utility, or efficiency of the airport. 7. Fee and Rental Structure: It will maintain a fee and rental structure for the facilities and services at the airport which will make the airport as self-sustaining as possible under the circumstances existing at the particular airport taking into aecount such factors as the volume of traffic and economy of collection. If this Agreement results in a facility that will be leased or otherwise produces revenue, the Agency assures that the revenue will be at fair market value or higher. 8. Airport Revenue: That all revenue generated by the airport will be expended for capital or operating costs of the airport; the local airport system; or other local facilities which are owned or operated by the owner or operator of the airport and which are directly and substantially related to the actual air transportation of passengers or property, or for environmental or noise mitigation purposes on or off the airport. 9. Financial Plan: It will develop and maintain a cost~feaslble financiaJ plan to accomplish the projects necessary to achieve the proposed airport improvements depicted in the airport layout plan. The financial plan shall be a part of the airport master plan. The financial plan shaU realistically assess project phasing conSidering availability of state funding and local funding and the likelihood of federal funding under the Federal Aviation Administration's priority system. All project cost estimates contained in the financial plan' . Joint Participation Agreement (JPA) Exhibit C @ Page 2 \2:> 1 . (11/29/2005) shall be entered In the Joint Automated Capital Improvement Program (JACIp) Online Web site. The JACIP Online Infonnatlon shall be kept current as the financial plan Is updated. 10. Operation & Maintenance: The airport and all facilities which are necessary to serve the aeronautical users of the airport, shall be operated at all times in a safe and serviceable condition and In accordance with the minimum standards as may be required or presoribed by applicable federal and state agencies for maintenance and operation. The Agency assures that it wilt not cause or pennit any activity or action thereon which would Interfere with its use for airport purposes. Any proposal to temporarily close the airport for non-aeronautical purposes must first be approved by the Department. The Agency wiJI have arrangements for promptly notifying ainnen of any condition affecting aeronautical use of the airport. Nothing contained herein shall be construed to require that the airport be operated for aeronautical use during temporary periods when flooding or other aimalic conditions interfere with such operation and maintenance. Further, nothing herein shalf be construed as requiring the maintenance, repair, restoration, or replacement of any structure or faciJity which is substantially damaged or destroyed due to an act of GOd or other condition or arcumstance beyond the control of the Agency. 11. Economic NOndiscrimination: It will make the airport available as an airport for public use on reasonable tenns and without unjust discrimination to all types, kinds, and classes of aeronautical activities, including commercial aeronautical activities offering services to the public at the airport. 12. Exclusive Rights: It will pennit no exclusive right for the use of the airport by any person providing, or intending to provide, aeronautical services to the public. 13, Federal Funding Eligibility: It will take appropriate actions to maintain federal funding eligibility for the airport. Further, It will avoid any action that renders the airport ineligible for federal funding. 14. Termination of Ag{8ement: It will make expenditures or incur obligations pertaining to this Agreement within two years after the date of this Agreement or the Department of Transportation may tenninate this Agreement. The Agency may request a one-y~ar extension of this two-year time periOd. The District Secretary shall have approval authority. 16. Retention of Rights and Interests: It will not sen, lease, encumber, or otheiwlse transfer or dispose or any part of its title or other Interests tn the property shown on Exhibit A to this application or, for a noise compatibility program project, that portion of the property upon which state funds have been expended, for the duration of the tenns, conditions, and assurances!n the Agreement without approval by the Department. 16. Consultant. Contractor, Scope, and Cost Approval: It will grant the Department the right to disapprove the Agency's employment of specific consultants, contractors, and subcontractors for all or any part of this project if the specific consultants, contractors, or subcontractors have a record of poor project perfonnance with the Department. Further, the Agency assures that it will grant the Department the right to disapprove the proposed project scope and cost of professional services. 17. Airfield Access: The Agency will not grant or allow easement or access that opens onto or crosses the airport runways, taxiways, flight line, passenger facilities, or any area used for emergency equipment, fuel, supplies, passengers, mall and freight, radar, communications, utilities, and landing systems, including but not limited to flight operations, ground services, emergency seN/cas, tenninal facilities, maintenance, repair, or storage. c. Planning Projects If this project Involves planning or other aviation studies, the Agency assures that it will: 1. Project Scope: Execute the project in accordance with the approved project narrative or W11h @VapadmodlficatiOns. 3 2' Joint Partlc/p;ltJon Agreement (JPA) Exhibit C / 0- Page 3 ~- (11/29/2005) 2. Reports: Furnish the Department with such periodic project and work activity reports as required. 3. Public Infonnation: Make such material available for examination by the public. No material prepared under this Agreement shall be subject to copyright In the United States or any other country. 4. Disclosure; Grant the Department unrestricted authority to publish, disclose, distribute, and otherwise use any of the. material prepared in connection with this Agreement s. Department Guidelines: comply with Department airport master planning guidelines if the project involves airport master planning or developing an airport layout plan. This includes: a. Providing copies, In electronic and editabie fonnat, of final project materials to the Department. This includes computer-aided drafting (CAD) files of the airport layout plan. b. Developing a cost-feasible financial plan, approved by the Department, to accomplish the projects described in the airport master plan or depicted in the airport layout plan. The cost- feasible financial plan shall realistically assess project phasing considering availability of state and local funding and the likelihood of federal funding under the Federal Aviation Administration's priority system. . c. Entering all projects contained in the cost-feasible plan out to twenty years in the Joint Automated capital Improvement Program (JACIP) database. 6. No Implied Commitments: Understand and agree that Department approval of this project Agreement or any planning material developed as part of this Agreement does not constitute or imply any assurance or commitment on the part of the Department to approve any pending or future application for state aviation funding. D. Land AcqUisition Projects If this project involves land purchase, the Agency assures that it will: 1. Applicable Laws: Acquire the land interest in accordance with the UnWonn Relocation Assistance and Real Property Acquisition Policies Act of 1970; the National Environmental Policy of 1969; FAA Order 5100,37A; FAA Order5050.4A.; chapters 73 and 74, F.S., When property is acquired through condemnation; and section 286.23, F.S. 2. Administration: Maintain direct control of project administration, including: a. Maintaining responsibility for all contract letting and administrative procedures necessary for the acquisition of the land interests. b. Securing written pennission from the Department to execute each agreement with any third party. c. Furnishing a projected schedule of events and a cash flow projection within twenty (20) calendar days after completion of the reView appraisal. d. Establishing a project account for purchase of land Interests. e. Collecting and disbursing federal, state, and local project funds. (11/29/2005) Joint Partldp&tJon A~ (JPA) "x:::. ~ @ 3. Loans: Comply with the following requirements If the funding conveyed by this Agreement is a loan for land purchase according to Chapter 332, F.S.: a. The Agency shaU apply for a Federal Aviation Administration Airport Improvement Program grant for the land purchase within 60 days of executing this Agreement.. b. If federal funds are re~ived for the land purchase, the Agency shall notify the Department by U.S. Mati within 14 calendar days of receMng the federal funds and Is responsible for reimbursing the Department within 30 calendar days to achieve nonnal project federal, state, and local funding shares as described in Chapter 332, F .S. c. If federal funds are not received for the land purchase, the Agency shall reimburse the Department to achieve nonnal project state and local funding shares as described In Chapter 332, F.S., within 30 calendar days after the loan matures. d. If federal funds are not received for the land purchase and the state funding share of the land purchase is less than or equal to nonnal state and local funding shares as described in Chapter 332, F.S., when the loan matures, no reimbursement to the Department shall be required. 4. New Airports: a. Protect the airport and related airspace by ensuring local government adoption of an airport zoning ordinance or amending an existing airport zoning ordinance, consistent with the proVisions of Chapter 333, F.S., prlorto the completion of the project. b. . Apply for federal and state funding to construct a paved runway, assocIatedalrcratt parking apron, and connecting taxiway.wlthln one year of the date of land purchase. c. Complete an airport master plan within two years of land purchase. d. Complete construction necessary for basic airport operation Within ten years of land purchase. 6. Use of Land: The Agency shall use the land for aviation purposes in accordance With the tenns of this Agreement within ten years after the acquisition date. 6. Disposal of land: For land purchased under an Agreement for airport noise compatibility or airport development purposes, disposition of such land will be subject to the retentiOn or reservation of any intereSt or right therein necessary to ensure that suCh land will only be used for purposes which are compatible with noise levels associated with operation of the airport. E. Aviation Construction Projects If this project involves construction, the Agency assures that It will: 1. Certifications: Provide certiflcationsthat: C3 a. Consultant and contractor selection comply with all applicable federal, state and focal laws, rules. regulations, and poficies. b. All design plans and specifications comply with federal, state, and professional standards and applicable Federal Aviation Administration advisory circulars. c. The project complies with all applicable building codes and other statutory requirements. d. Completed construction complies with the original project plans and specifications. Joint Patflc/patIon Agreement (JPA) Exhibit C Page 6 (11/2912005) 2. Construction Inspection & APproval: Provide and maintain competent technical supervision at the construction site throughout the project to assure that the work confonns to the plans, specifications, and schedules approved by the Department for the project. The Agency assures that it will allow the Department to inspect the work. The Department may require cost and progress reporting by the Agency. 3~ Pavement Preventative Maintenance: With respect to a project for the replacement or reconstruction of pavement at the airport, implement an effective airport pavement maintenance management program and the Agency assures that it will use suCh program for the useful life of any pavement constructed, reconstructed, or repaired with stateflnanclal assistance at the airport. F. Noise Mitigation Projects If this project Involves noise mitigation, the Agency assures that it will: 1. Local Government Agreements: For all noise compatibility projects that are carried out by another unit of local government or are on property owned by a unit of local government other than the Agency, . enter into an agreement with that government. The agreement shan obligate the unit of focal government to the same terms, conditions, and assurances that apply to the Agency. The agreement and changes thereto must be satisfactory to the Department. The Agency assures that it will take steps to enforce the agreement if there Is substantial non-compliance with the terms of the agreement. 2. Private Agreements: For noise compatibility projects to be carried out on privately owned property, enter into an agreement with the owner of that property to exClude future actions against the airport. The Agency assures that it will take steps to enforce the agreement if there is substantial non-compliance with the terms of the agreement. Joint Participation Agreement (JPA) Exhibit C Page 6 @ (11/29/2005) Fin. Proj. No.: . 421334-1-94-01 Contract No.: Agreement Date: EXHIBIT 0 PROJECT AUDIT REQUIREMENTS The administration of resources awarded by the Department to The City of Sebastian may be subject to audits and/or monitoring by the Department,. as described in this section, . MONITO~N~ In addition to reviews of audits conducted in accordance with OMS Circular A-133 and Section 215.97, F.S., as revised (see "AUDITS" below), monitoring procedures may include, but not be limited to, on-site visits by Department staff, limited scope audits as defined by OMS Circular A-133, as revised, andlor other procedures. By entering into this agreement, the recipient agrees to comply and cooperate fully with any monitoring procedures/processes deemed appropriate by the Departrrient In the event the Department determines that a limited scope audit of the recipient is appropriate, the recipient. agrees to comply with any additional instructions provided by the Department staff to II!! City of SebastJ,,, regarding such audit. The City of~bastia" further agrees to comply and cooperate with any inspections, reviews, investigations, or audits deemed necessary by the FOOrs Office of Inspector General (OIG) and Florida's Chief Financial Officer (CFO) or Auditor General. AUDITS PART I: FEDERALLY FUNDED Recipients of federal funds (i.e. state, local govemment, or non-profit organizations as defined in OMS Circular A-133, as revised) are to have audits done annually using the following criteria: 1. In the event that the recipient expends $500,000 or more in Federal awards in its fiscal year, the recipient must have a single or program-specific audit conducted in accordance with the provisions of OMS Circular A-133, as revised. EXHIBIT 1 to this agreement indicates Federal resources awarded through the Department by this agreement. In determining the . Federal awards expended in its fiscal year, the recipient shall consider all sources of Federal awards, including Federal resources received from the Department. The determination of amounts of Federal awards expended should be In accordance with. the guidelines established by OMS Circular A-133, as revised. An audit of the recipient conducted by the Auditor General in accordance with the provisions OMS Circular A-133, as revised, will meet the requirements of this part. 2. In connection with the audit requirements addressed in Part I, paragraph 1., the recipient shall fulfill the requirements relative to auditee responsibilities as provided in Subpart C of OMS Circular A-133, as revised. 3. If the recipient expends less than $500,000 in Federal awards in its fiscal year, an audit conducted in accordance with the provisions of OMS Circular A-133, as revised, is not required. However, if the recipient elects to have an audit conducted in accordance with the provisions of OMS Circular A-133, as revised, the cost of the audit must be paid from non- Federal resources (i.e., the cost of such an audit must be paid from recipient resources obtained from other than Federal entities). 4. . Federal awards are to be identified using the Catalog of Federal Domestic Assistance (CFDA) Btitle. and number, award number and year, and name of the awarding federal agency. r 4 2 Joint Participation Agreement (JP A) Exbl'bit D Paee 1 of5 PART II: STATE FUNDED Recipients of state funds (i.e. a nonstate entity as defined by Section 215.97(2)(1), Florida Statutes) are to have audits done annually using the following criteria: 1. In the event that the recipient expends a total amount of state fmancial assistance equal to or in excess of $500,000 in any fiscal year, the recipient must have a State single or project~ specific audit for such fiscal year in accordance with Section 215.97,' Florida Statutes; applicable rules of the Department of Financial Services and theCFQ; and Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for~proflt organizations). Rules of the Auditor General. EXHIBIT 1 to this agreement Indicates state financial assistance awarded through the Department by this agreement. In determining the state financial assistance expended in its fiscal year, the recipient shall consider all sources of state financial assistance, including state financial assistance received. from the Department, other state agencies, and other nonstate entitles. State financial assistance does riot include Federal direct ()r pass~ through awards and resources received by a nonstate entity for Federal program matching requirements. . . 2. In connection with the audit requirements addressed In Part II, paragraph 1, the recipient shall ensute that the audit complies with the requirements of Section 215.97(7), Florida Statutes. This includes submission of a financial reporting package as defined by Section 215.97(2)(d), Florida Statutes, and Chapters 10.550 (local govemmental entities) or 10.650 (nonprofit and for~profit organizations), Rules of the Auditor General. 3. If the recipient expends less than $500jOOO in state flnanciaiasslstance In its fiscal year, an audit CQnducted in accordance with the provisiOns of Section 215.97, Florida Statutes, is not required. However. if the recipient elects to haV$ an audit conducted In accordance with the provisions of Sedlon 215.97, Florida Statutes, the cost of the audit must be paid from the nonstate entity's resources (I.e., the cost of such an audit muSt be paid from the reciplenfs resources obtained from other than State entities). 4. State awards are to be Identified using the Catalog of State Financial Assistance (CSFA) title and number, award number and year, and name of the state agency awarding it. PART III: OTHER AUDIT REQUIREMENtS The recipient shall follow up and take corrective action on audit findings. Preparation of a summary schedule of prior year audit findings, Including corrective actIOn and current status of the audit findings is req!Jired. Current year audit findings require corrective action and status of findings. Records related to unresolved audit findings, appeals, or . litigation shall be retained until the action Is completed or the dispute is resolved. Access to pr()ject records and audit work. papers shall be given to the FOOT, the Department of Financial Services, and the Auditor General. This sectfon does not limit the authority of the Department to conduct or arrange for the conduct of additional audits or evaluations of.state financial assistanCe or limit the authority of any other state official. PART IV: REPORT SUBMISSION 1. Copies of reporting packages for audits conducted In accordance with OMB Circular A..133, as revised, and required by PART I of this agreement shall be submitted, when required bY@ Section .320 (d), OMS Circular A*133, as revised, by or on behalf of the recipient directly to \ )L~ each of the following: . ~ "1" Joint Participation Agreement (JP A) Exhibit D PaRe 2 nfS A. The Department at each of the following addresses: Florida Department of Transportation Office of Modal Development 3400 West Commercial Boulevard Fort Lauderdale, Florida 33309-3421 B. The Federal Audit Clearinghouse designated in OMS Circular A-133, as revised (the number of copies required by Sections.320 (d)(1) and (2), OMB Circular A-133, as revised, should be submitted to the Federal Audit Clearinghouse), at the following address: Federal Audit Clearinghouse Bureau of the Census 1201 East 10th Street Jeffersonville, IN 47132 c. Other Federal agencies and pass-through entities in accordance with Sections .320 (e) and (f), OMS Circular A-133, as revised. 2. In the event that a copy of the reporting package for an audit required by PART I of this agreement and conducted in accordanc& with OMS Circular A-133, as.revised, is not required to be submitted to the Department for reasons pursuant to section .320 (e)(2), OMS Circular . A-133, as revised, the recipient shalf submit the required written notification pursuant to Section .320 (e)(2) and a copy of the recipient's audited schedule of expenditures of Federal awards directly to each of the following: Florida Department of Transportation Office of Modsl Development 3400 West Commercial Boulevard Fort Lauderdale, Florida 33309-3421 In addition, pursuant to Section .320 (f), OMS Circular A-133, as revised. the recipient shall submit a copy of the reporting package described in Section .320 (c), OMS Circular A-133, as revised, and any management letters issued by the auditor, to the Department at each of the following addresses: Florida Department of Transportation Office of Modal Development 3400 West Commercial Boulevard Fort Lauderdale, Florida 33309-3421 @ 3. Copies of financial reporting packages required by PART II of this agreement shall be submitted by or on behalf of the recipient directly to each of the following: A. The Department at each of the following addresses: Florida Department of Transportation Office of Modal Development 3400 West Commercial Boulevard Fort Lauderdale, Florida 33309-3421 B. The Auditor General's Office at the following address: Joint Participation Agreement (JP A) Exhibit D Paile 3 of5 Auditor Generafs Office Room 401, Pepper Building 111 West Madison Street Tallahassee, Florida 32399-1450 4. 'Copies of reports or the management letter required by PART III of this agreement shalf be submitted by or on behalf of the recipient qirectlv to: A. The Department at each of the following addresses: Florida Department of Transportation Office of Modal Development 3400 West Commercial Boulevard Fort Lauderdale, Florida 33309-3421 5. Any reports, management letter, or other information required to be submitted to the Department pursuant to this agreement Shall be submitted timely in accordance with OMS. Circular A-133, Florida Statutes, and Chapters 10.550 (local govemmental entitles) or 10.850 (nonprofit and for-profit organizations), RUles of the Auditor General, as applicable. 8. Recipients, when submitting financial reporting packages to the Department for audits done in accordance with OMS Circular A-133 or Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for-profit organizations), Rules of the Auditor General, should indicate the date that the reporting package was delivered to the recipient in correspondence accompanying the reporting package. . PART V: RECORD RETENTION 1. The recipient shafl retain sufficient records demon$trating its compliance with the terms of this agreement for a period of at least five years from the date the audit report is issued, and shall atlowthe Department, or its designee, CFO, or Auditor General access to such records upon request. The recipient shall ensure that audit working papers are made available to the Department, or its designee, CFO, or Auditor General upon request for a period of at teast fIVe years from the date the audit report is issued, unless extended in writing by the Department. o Joint Participation Agreement (JP A) Exhibit D Pasre 4 of 5 EXHIBIT - 1 STATE RESOUf{~ES State Aaencv Cataloa of State Financial Assistance (Number & Title) Amount Department of Transportation 55004 - Aviation Development Grants $3.947 Objectives 1. To provide funding for airport planning, airport improvement, land acquisition, and airport economic development. NOTE: Section .400(d) of OMS Circular A..133, as revised, and Section 215.97(5)(8), Florida Statutes, require that the Information about Federal Programs and State Projects included In Exhibit 1 be provided to the recipient. c;H;) ~,..... Joint Participation Agreement (JP A) Exhibit D Paee 5 of 5 City of Sebastian, Florida orneR OF THE CITY ArrOMEY rp AGENDA TRANSMITTAL Agenda No. Ot.t;. Oq & Subject: Code Enforcement Special Magistrate; Ordinance 0-06-06 Date Submitted: 6/9/06 For Agenda of: 6/14/06 SUMMARY: Per direction of Council, the Code is amended to utilize a Special Magistrate in lieu of a Code Enforcement Board. This is also an opportunity to bring our system into line with state code as required by law. Further modifications change references to the Board to instead reflect the Magistrate. RECOMMENDED ACTION: Move to pass Ordinance 0-06-06 on first reading and set a public hearing for July 12, 2006. REVIEWED BY CITY CLERK: AUTHORIZED PLACEMENT ON AGENDA BY CITY MANAGER: @) B J ORDINANCE NO. 0-06..06 AN ORDINANCE OF THE CITY OF SEBASTIAN, FLORIDA, AMENDING CODE OF ORDINANCES CHAPTER 2, ARTICLE VI, DMSION ll, CODE ENFORCEMENT BOARD AND RENAMING SAID DMSION CODE ENFORCEMENT; AMENDING CODE TO REFLECT USE OF SPECIAL MAGISTRATE; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Council has determined that the interests of the citizens will best be served through the use of a special magistrate to hear code enforcement matters; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, as follows: Section 1. That Section 2-176 of the Code of Ordinances, City of Sebastian, Florida, is hereby amended to read as follows: Sec. 2-176. Created. There is hereby created and established pursuant to the authority granted by the Local Government Code Enforcement Boards Act, F.S. Chapter 162, and administered under the procedures set forth in said Act, the Sebastian Code Enforcement System utilizing a special magistrate to be appointed by City Council. Section 2. That Section 2-177 of the Code of Ordinances, City of Sebastian, Florida, is hereby amended to read as follows: Sec. 2-177. Administration. (a) The City Manager shall have administrative responsibility for the enforcement of the Code and the activities of the enforcement officers. (b) The City Attorney may prosecute cases on behalf of the City in coordination with the administrative direction of the City Manager, and shall have administrative responsibility for the conduct of hearings and coordination of the activities of the Special Magistrate. Section 3. That Sections 2-178 through ~-193 are hereby deleted and reserved. Section 4. That Section 2-195 of the Code of Ordinances, City of Sebastian, Florida, is hereby amended to read as follows: Sec. 2-195. Procedure for enforcement of contractor licensing statutes. (a) These procedures are enacted pursuant to section 489.127, Florida Statutes. (b) A code enforcement officer so designated by the city may issue a citation for any violation of ~ 489.127(1) or ~ 489.132(1), F.S. (relating to unlicensed, UDcertified o~ ~ unregistered contractors), or for any violation of chapter 26, City of Sebastian Code of Ordinances, whenever, based upon personal investigation, the code enforcement officer has reasonable and probable cause to believe that such a violation has occurred. (c) A contracting citation issued by a code enforcement officer shall be in a form prescribed by the city and shall contain the information outlined in section 2-194(c)(2), items 1 through 9. (d) Penalties. The city council shall adopt, by resolution, a schedule of penalties to be assessed by the code enforcement officer, for each prohibited contracting activity as set forth in ~~ 489.127(1) and 489.132(1), F.S., and chapter 26, City of Sebastian Code of Ordinan~s. The maximum. civil penalty which may be levied shall not ex~ $500.00. Each day a willful, knowing violation continues shall constitute a separate offense. (e) Cessation of violations; hearing procedures. (1 ) The act for which the citation is issued shall be ceased upon receipt of the citation. The person charged with the violation shall elect either to correct the violation and pay the civil penalty in the manner indicated on the citation or, withiIi 10 days of receipt of the citation, exclusive of weekends and legal holidays, request an administrative hearing to contest the issuance of the citation by the code enforcement officer. Said administrative hearing shall be held before the city code enforcement Special Magistrate. Any person who willfully refuses to sign and accept a citation issued by a code enforcement officer commits a misdemeanor of the second degree, punishable as provided for in ~ 775.082 or 775.083, F.S. (2) Failure of a violator to contest the decision of the CQde enforcement officer within the time period set forth in the preceding paragraph shall constitute a waiver of the violator's right to an lldmlnlstrative hearing. A waiver of the right to. an administrative hearing shall be deemed an admission of the violation and penalties may be imposed accordingly. (3) If the person receiving the citation, or his designated representative, shows that the citation is invalid, the Special Magistrate shall dismiss the citation. (4) If the Special Magistrate finds the existence of a violation, the enforcement board may order the violator to pay a civil penalty of not less than the amount set forth on the citation but not more than $500.00 per day for each violation. In determining the amount of the penalty, the Special Magistrate shall consider the following factors: a. The gravity of the violation. b. Any actions taken by the violator to correct the violation. c. Any previous violations committed by the violator. (5) Upon written notification by the code enforcement officer that a violation has not been corrected within the timeframe set. forth on the citation ( as applicable) and' no contest of the citation has been made as set forth above, the Special Magistrate shall enter an order ordering the violator to pay the maximum. civil penalty set forth on the citation, and a hearing shall not be necessary for the issuance of such order. (6) A certified copy of any order imposing a penalty against an uncertified contractor shall be recorded in the public records.and.thereafter shall constitute a lien against any real or personal property owned by the violator. Upon petition to the circuit court, such order may be enforced in the same manner as a court judgment by the sheriffs of this state, including a levy against personal property; however, such order shall not be deemed to be a court judgment except for enforcement purposes. A civil penalty GO) imposed pursuant to this part shall continue to accrue until the violator comes into compliance or until judgment is rendered in a suit to foreclose on a lien filed pursuanHo this subsection, whichever occurs first. After three months from the filing of any such lien which remains unpaid, the city council may authorize the city attorney to foreclose on the lien. No lien created pursuant to the provisions of this part may be foreclosed on real property which is a homestead under ~ 4, article X of the State Constitution. (f) Nothing contained in this section shall prohibit the city from enforcing its codes or ordinances by any other means. Section 5. That Section 2-196 of the Code of Ordinances, City of Sebastian, Florida, is hereby amended to read as follows: Sec. 2-196. Appeals. An aggrieved party, including the city, may appeal a final order of the Special Magistrate to the circuit court. Such an appeal shall not be a hearing de novo (no new evidence or testimony shall be presented) but shall be limited to appellate review of the record created before the Special Magistrate. An appeal shall be filed within 30 days of the execution by the Special Magistrate of the order to be appealed. Section 6. That all additional references within the City Code to the "Code Enforcement Board", including but not limited to those in Chapters 66 and 39 as well as Sections 6-31 and 26-173, shall be amended to reflect the utilization of the code enforcement "Special Magistrate" in its place. Section 7. CONFLICT. All ordinances or parts of ordinances in conflict herewith are hereby repealed. Section 8. SEVERABILITY. In the event a court of competent jurisdiction shall hold or determine that any part of this Ordinance is inv~d or unconstitutional, the remainder of the Ordinance shall not be affected and it shall be presumed that the City Council of the City of Sebastian did not intend to enact such invalid or unconstitutional provision. It shall further be assumed that the City Council would have enacted the remainder of this Ordinance without said invalid or unconstitutional provision, thereby causing said remainder to remain in full force and effect. o Section 9. EFFECTIVE DATE. This Ordinance shall take effect itnmediately on October 1,2006. The foregoing Ordinance was moved for adoption by Councilmember . The motion was seconded by Councilmember and, upon being put to a vote, the vote was as follows: Mayor Nathan McCollum Vice-Mayor Brian Burkeen Councilmember Andrea Coy Councilmember Sal Neglia Councilmember AI Paternoster The Mayor thereupon declared this Ordinance duly passed and adopted this 12th day of July, 2006. CITY OF SEBASTIAN, FLORIDA By: Mayor Nathan McCollum ATIEST: Sally A. Maio, MMC City Clerk Approved as to form and legality for reliance by the City of Sebastian only: Rich Stringer, City Attorney @ (ll'(Clf ~~ HOME Of PWCAN ISI.AND City of Sebastian 1225 Main Street Sebastian, Florida 32958 . Submittal by: Agenda No: OW, I 0 (p Department Origin: City Clerk Y City Attorney: Date Submitted: 6n /06 For Agenda of: 6/14/06 ristmas Parade Exhibits: Expenditure Required: Amount Budgeted: Appropriation Required: SUMMARY STATEMENT o recap a meeting that took place 6/5/06 in my office with Teddy Hulse and Sal Neglia, we are roposing the following: . The Christmas parade to take place on Indian River Drive on Saturday, December 2, 2006 at 6 pm or at dark. We are considering asking that the parade line up at the Community Center rather than Main Street, but considering this is a Saturday night, we will first talk to business owners to be sure we do not interfere and will propose that the streets be closed just before the parade and opened up as soon as the parade passes. We wilt come back for specific street closings. . The Chamber of Commerce will initiate and take entry registrations. . The GFWC Sebastian Juniors and Womans Clubs will construct the house in Riverview Park for Santa, will construct a float for Santa, will provide elves and helpers and candy canes and will sell hotdogs and drinks following the parade. . Sal will talk to SPOA to see if they are interested in lining up the entrants as they did last year. . We will try to have a church or school group sing carols in the park following the parade. We request the City's blessings with the following: . Provide staff and volunteers to assist with traffic control . Provide funding for two small display ads - approximately $500 . Expedite the upgrade of electrical in Riverview Park so people aren't walking around in the dark which we believe was budgeted for last year . Provide some better fencing or other way to secure the Christmas tree and house (Teddy was told PW had to be there every day to replace bulbs) . Not schedule any craft or art shows for Saturday, December 2nd and keep the Community Center open until we know where we will line up @ . Work out a way to have the floats park on Sebastian Boulevard for public viewing at the \ ~ A. \ end of the parade and not reopen that street until the entire event is over. r.J ..) @ em or SE8AS!!AN ~41!~~ HOME Of PWCAN ISlAND CITY COUNCIL AGENDA TRANSMITTAL DEPT. ORIGIN: OfD.OQl City Clerk ~ 617/06 6/14/06 SUBJECT: Early Voting for September Primary and November General Elections AGENDA NO: City Manage : DATE SUBMITTED: MEETING DATE: EXHIBITS: ... City Attorney: Expenditure Required: Amount Budgeted: Appropriation Required: N/A SUMMARY STATEMENT Supervisor of Elections, Kay Clem has requested a space in City Hall for the fall elections. In discussions with the City Manager, we have decided we would like to provide space in the old schoolhouse/ City Hall building to the County elections office for future early voting, but do not want to commit that space until we are certain the renovation will be successfully completed. We are asking that Council allow use of the City Council Chambers once again for early voting on the following dates: . Monday, August 21 through Saturday, September 2, 2006 for the September 5, 2006 primary election. . Monday, October 23 through Saturday, November 4, 2006 for the November general election RECOMMENDATION Approve use of the City Council Chambers for early voting as requested and give consent to providing space in the renovated Schoolhouse/Community Building when it is completed. @