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Home My WebLink AboutCanvassing Documents HOME OF PELICAN ISLAND MEMORANDUM To: From: Subject: Date: Mayor McCollum and City Council Members (L 1"- Sally Maio, MMC - City Clerk & Canvassing Board Chair p- Sebastian Canvassing Board Minutes 3/20/2006 Attached please find minutes of the Sebastian Canvassing Board for your information. February 22, 2006 - approved by the Canvassing Board March 14, 2006 - approved by the Canvassing Board March 20, 2006 - draft - will be approved next year by the Canvassing Board .-. \' Minutes of the City of Sebastian Canvassing Board 3/14/06 General Election Monday, March 20,2006 Supervisor of Elections Office 17 50 25TH Street Vero Beach, FL 32960 Ditf,~ ~ 'll~:~,~ r'?Jr-~ 4J.J /1 CO#)y Present: City of Sebastian Canvassing Board Members: City Clerk, Sally Maio (Chairperson), City Attorney, Rich Stringer, and City Manager, AI Minner. Other Officials Present: Indian River County: Supervisor of Elections, Kay Clem; SOE Attorney, Brian Connelly; Chief Deputy Supervisor of Elections, Cathy Hart; Absentee Ballot Coordinator, Marge Diehl, IT Manager, Chris Wilson. City of Vero Beach Canvassing Board Members City of Fellsmere Canvassing Board Town of Orchid Canvassing Board Other Elections staff were also present. The meeting was called to order at 8:00 a.m. and Supervisor of Elections staff provided seven provisional ballots for Sebastian. They also provided a copy of the Ballot Balance Sheet dated 3/15/06 (see attached), a Report on Conduct of Election Questionnaire to fill out a for the State Division of Elections (see copy of completed form attached), and Provisional Ballots - Guidelines for Counting/Not Counting Ballots (see attached). On motion by Mr. Stringer, and second by Mr. Minner, the March 14,2006, Canvassing Board Minutes were approved on a voice vote of 3-0. The Canvassing Board reviewed the seven provisional ballots and accepted six and rejected one due to the fact that the voter was from precinct 101 which is not a City precinct, Following canvass of provisional ballots, the boards moved to the counting room for the final count of election results including provisional ballots. Final results were counted, printed and signed off by the Canvassing Board. Two members of the Canvassing Board returned to the counting room to begin the certification process for the official results and once the ballot box was sealed the third member (Stringer) returned and all three certified two original Certificate of Canvassing Board Official Returns (see attached). The Supervisor of Elections provided the Canvassing Board with copies of the final results by precinct. At 8:45 a.m. the Sebastian Canvassing Board meeting adjourned. tkr MJri-r D~ Section 11: FSASE Canvassing Board Manual: Criteria (Rev 11/2005) 1 PROVISIONAL BALLOTS GUIDELINES FOR COUNTINGINOT COUNTING Condition Count Don't Count I. Voter's name not on precinct register and poJl worker unable to verify re2istration. Research indicates: a. Voter registered in State and voted in correct precinct and signature matches (10 l.048(2)(b) I ,F.S.) X b. Voter registered in State but voted at the wrong precinct (lOl.048(2)(b)2, F.S.) X c. Voter registered in State in another precinct but change of address fonn completed at new/correct polling place and sh~nature matches-O 0 1.048(2)(b) I. F.S.) (lOI.04S(2)(c), F.S.) X 2. Valer refutes the supervisor's office canfinnation that he or she is not registered/eligible. (lOL048(1), F.S.) Research indicates: a. Vater is registered/eligible and signature matches X b. Voter is not reeisteredleli2ible X 3. Voter's name on precinct register with indication voter received an absentee ballot and voter does not have absentee ballot to surrender and poll worker unable to veri(y absentee status. (101.69(3), F.S.) Research indicates: a. Voter returned voted absentee ballot to supervisor of elections X b. Absentee ballot not returned to supervisor of elections and simature on provisional ballot certificate matches X 4. Voter is indicated on precinct register as having returned absentee ballot or has voted in the office or early voting site, but voter insists they have not voted (10 L69( I), F .s.). Research indicates: a. Voter returned voted absentee baUot to supervisor of elections or voted in the office or at an early voting site X b. Absentee ballot not returned to supervisor or has not voted in the office or at an early votin~ site X 5. Voter appears to vote without required ID and name is on precinct register. (101.043(2), F.S.) Research indicates: a. Voter cast provisional ballot and ballot is valid X b. Voter cast provisional ballot and ballot is not valid X 6/7. Challenged voter. Canvassing board detennines whether or not voter was eligible based on Oath of Person Entering Challenge and Provisional Ballot.Certificate. (lOI.l11{2), F.8.) I f the canvassing board detennines: a. Voter was eligible X b. Voter not eligible X Kay Clem .-----Btrre 3/15/2006 Supervisor of Elections Indian River County, FI Time 0 I :42 PM Ballot Balance Sheet: (52)City Election 2006 - For period: 12/01/2005 through 03/15/2006 Early/ Absentee Requests lots Mailed Advanced Ballots Early Votes - that received at least 1 ballot 1 st Ballot 2nd Ballot 3rd Ballot Mailed Touch Optical Replacements Total for: l- ie 1089 83 2 0 0 0 1007 0 Total for: 2 - FIE 5 4 0 0 0 0 1 0 Total for: 3 - 0 (2. 52 35 0 0 0 0 17 0 Total for: 4 - l-t) 686 210 6 0 0 0 476 0 Grand Total 1832 332 8 0 0 0 1501 0 Add Early Votes 1,501 Total 2nd ballot 8 Less Reqs with 1st Ballot and Early Vote -3 Total 3rd ballot 0 Early/ Absentee Requests that received at least 1 ballot 1,830 Total replacements 8 -- lf~6 ... . 'A um. .... P"CTP Indian River County, FL 12/01/2005 through 03/15/2006 Kay Clem Supervisor of Elections (52)City Election 2006 - For period >9! ,Alte 3/15/2006 Time 01:42 PM Early Voting Ballots Touch Optical o 1007 Ballot Balance Sheet: 1 17 476 o o o o o o o o o Total Regular Ballots Returned both Advance Returns - Returns Reiects - and Absentee B.llllots 43 r 0 43 0 2 2 0 0 31 31 1 0 138 138 0 0 214 214 1 0 Total for: I-Sf? Total for: 2 -.Fe , Total for: 3-0P- Total for: 4 - vf::> Grand Total 1501 o 1501 214 -I o o o 213 o to be Tabulated o Add Optical Early Ballots Add Regular Returns Less Regular Rejects Add Advance Returns Less Advance Rejects Less Both Adv/ Abs Total Absentee Ballots (see NOTE) NOTE: The grand totals will be understated if a voter received both an Advanced ballot and an Absentee ballot and both ballots were rejected. The following report will contain a list of these voters (if any) with a total at the bottom. The grand total on this page added to the total of the following report provides the Total Number of Ballots to be Tabulated. ? P::lOP REPORT ON CONDUCT OF ELECTION (Section 102.141(8), F~S.) CITY OF SEBASTIAN Tnn i FIn R ivp.r County, Florida 1. Did you have any problems which occurred as a result of equipment malfunctions either at the precinct level or at a counting location? DYES ~ NO If yes, please explain: / 2. Did you have any difficulties or unusual circumstances encountered by an election board or the canvassing board? . DYES I2(f NO If yes, please explain: 3. Do you know of any other problems which the canvassing board feels should be made a part of the official election record? DYES ~NO If yes, please explain: ~\~ Ji ~ 3/M/o6 Date Signed NOTE: This report must be filed at the same time that the results are certified to the Division of Elections. (Not later than 5 p.m. on the 7th day after an election.) DS,..DE 81 (Rev. 9/97) lumber to Vote For: 2 Completed Precincts: Under Votes: Over Votes: - . In DatelTlme: 3/20/06 8:29:23 AM 9 of 9 238 o 'OWN COUNCIL MEMBER (4 Yr Term) - ORCHID Jumber to Vote For: 3 Completed Precincts: 1 of 1 Under Votes: 74 Over Votes: 0 ITV COUNCIL MEMBER (2 Yr Term) - SEBASTIAN >lumber to Vote For: 3 Completed Precincts: Under Votes: Over Votes: of 46 o VB REFERENDUM A - Residency Requirement Completed Precincts: 11 of 11 Under Votes: 120 Over Votes: 0 ~~~!fgI'f~~Btl'!fJJf;,{\}ii~~;!il:ilW'~t1W6y)iliWljlgi~~~,li~w;i~;gm~1Jj'f1l1ct6.7A% NO for Rejection 230 8.33% VB REFERENDUM B - Emergency Management Completed Precincts: 11 of 11 Under Votes: 162 Over Votes: 0 ~fgl?jta~gfip~.w~~~~3~'(;i~';i{il):;f)1~,'{i~\~~~!ril~~~~j!!~i)*Pt?1(i!~)('7it4,Q:~~ NO for Rejection 625 22.99% VB REFERENDUM C - Council member Compenstlon Completed Precincts: 11 of 11 Under Votes: 127 Over Votes: 0 ~8]!~f~1m~11~~\*1:~(Jl~~~"'it~~~1~%';ff,l@~$.:~f0\f5~47lJ; NO for Reiection 1.226 44.53% ::ITV COUNCIL MEMBER (2 Yr Term) - FELLSMERE =:Iection Day Ballots Cast ~15~e6t~:e.',B~lli:lts'!Casf'" ~~ri)'Votir19 Baiio~.Cast to{afiBi3liotsiCa~t:i:.i . >~sj: 4,504 16.24% C}21'~'f(j%iwlo . {iHb . 5.44% ~;"d6122&,;Q'2i\15~ -..- - Completed Precincts: ~EGISTRATION & TURNOUT INDIAN RIVER COUNTY NOlAN RIVER COUNTY Over Votes: ~m~;Mil61r~~.h);\;;i>:.~i:TI;~ii1':v~if%~~\€0~!1:~~~4t~:.jg~~;;~~~~)'.;l?rr4!~ Sabe Abell 1,570 19.55% lWDi~gg~f~~i~tt-::\,k&:M~f:;i.~~/i;~~;~:~:4gtg}~*)~?,f~{~~1}~i;jt?;~g-?l~':?tB1~~.Qf1~8f~JQLi{~~ Matt Mohler . 1 368 17.03% ~~Mgl1fj.j&~l~\{;:j!iiP.:;j'5;ti1;(~f~~*l~~ii;~ffi\i~BJ;j;fiffii~"[i{$~f;~~ Brian Head 834 10.38% 22 of 22 Final Official Results Cumulative Totals CITY COUNCIL MEMBER (2 YrTerm) - VERa BEACH Municipal General 2006 March 14, 2006 VB REFERENDUM D - Compensation By Referendum Completed Precincts: 11 of 11 Under Votes: 155 Over Votes: 0 m~J~!!j~~!tQ!1&";:;1lii;.'i:":!j:>'i(';;p.Sf{i:!:ji'jti;pffii;Ji,;'!;;'i;;!;\iii':::~1~7.~Q!:~~!11~~~ YES for Approval 975 35.78% SEBASTIAN REFERENDUM - Amend City Charter Completed Precincts: 9 of 9 Under Votes: 49 Over Votes: 0 ~\"fil:3:~r;;&1?tlJ;P"E~tW;\;;iB;!,j if,i;";'.f;':11~;i..t4i:;Hi;,0;,i)iij~li:;j1J,VWj,';\,~.l;~A~f':i~!l;j~Jj~~ NO for Rejection 334 11.79% ,.,. r1l Page 1 of 1 Number to Vote For: 3 Completed Precincts: Under Votes: 11 of 11 608 103 Registration & Turnout Election Day Turnout Absentee Turnout Early Voting Turnout CITY COUNCIL MEMBER (2 Yr Term) . SEBASTIAN Lisanne Monier Sal Neglia AI Paternoster Eugene Wolff SEBASTIAN REFERENDUM. Amend City Charter YES for Approval NO for Rejection March 20, 2006 8:28 AM Municipal General 2006 March 14, 2006 Precinct Report INDIAN RIVER COUNTY Final Official Results 1,431 257 17.96% 7 0.49% 184 12.86% Total... 448 31.31% (Final) 176 20.85% 217 25.71% 202 23.93% 249 29.50% Total... 844 100.00% (Final) 388 88.99% 48 11.01% Total... 436 100.00% Page 1 of 22 104 Registration & Turnout Election Day Turnout Absentee Turnout Early Voting Turnout CITY COUNCIL MEMBER (2 Yr Term) . SEBASTIAN Lisanne Monier Sal Neglia Al Paternoster Eugene Wolff SEBASTIAN REFERENDUM. Amend City Charter YES for Approval NO for Rejection March 20, 2006 8:28 AM Municipal General 2006 March 14, 2006 Precinct Report INDIAN RIVER COUNTY Final Official Results Total... 1,207 140 11.60% 8 0.66% 105 8.70% 253 20.96% (Final) 75 15.66% 156 32.57% 149 31.11% 99 20.67% 479 100.00% (Final) 214 85.94% 35 14.06% 249 100.00% Total... Total... Page 2 of 22 105 Registration & Turnout Election Day Turnout Absentee Turnout Early Voting Turnout CITY COUNCIL MEMBER (2 Yr Term) . SEBASTIAN Lisanne Monier Sal Neglia AI Paternoster Eugene Wolff SEBASTIAN REFERENDUM. Amend City Charter YES for Approval NO for Rejection March 20, 2006 8:28 AM Municipal General 2006 March 14,2006 Precinct Report INDIAN RIVER COUNTY Final Official Results 1,630 238 14.60% 2 0.12% 102 6.26% Total... 342 20.98% (Final) 126 19.27% 190 29.05% 157 24.01 % 181 27.68% Total... 654 100.00% (Final) 294 87.24% 43 12.76% Total... 337 100.00% Page 3 of 22 106 Registration & Turnout Election Day Turnout Absentee Turnout Early Voting Turnout CITY COUNCIL MEMBER (2 Yr Term) . SEBASTIAN Lisanne Monier Sal Neglia AI Paternoster Eugene Wolff SEBASTIAN REFERENDUM. Amend City Charter YES for Approval NO for Rejection March 20, 2006 8:28 AM Municipal General 2006 March 14,2006 Precinct Report INDIAN RIVER COUNTY Final Official Results 2,195 298 13.58% 4 0.18% 151 6.88% Total... 453 20.64% (Final) 164 18.81% 280 32.11% 224 25.69% 204 23.39% Total... 872 100.00% (Final) 397 89.62% 46 10.38% Total... 443 100.00% Page 4 of 22 .. 107 Registration & Turnout Election Day Turnout Absentee Turnout Early Voting Turnout CITY COUNCIL MEMBER (2 Yr Term) . SEBASTIAN Lisanne Monier Sal Neglia AI Paternoster Eugene Wolff SEBASTIAN REFERENDUM. Amend City Charter YES for Approval NO for Rejection March 20, 2006 8:28 AM Municipal General 2006 March 14,2006 Precinct Report INDIAN RIVER COUNTY Final Official Results Total... 2,109 278 13.18% 6 0.28% 192 9.10% 476 22.57% (Final) 126 13.82% 310 33.99% 277 30.37% 199 21.82% 912 100.00% (Final) 405 86.72% 62 13.28% 467 100.00% Tota!... Total... Page 5 of 22 109 Registration & Turnout Election Day Turnout Absentee Turnout Early Voting Turnout CITY COUNCIL MEMBER (2 Yr Term) . SEBASTIAN Lisanne Monier Sal Neglia AI Paternoster Eugene Wolff SEBASTIAN REFERENDUM. Amend City Charter YES for Approval NO for Rejection March 20, 2006 8:28 AM Municipal General 2006 March 14,2006 Precinct Report INDIAN RIVER COUNTY Final Official Results Total... 45 6 13.33% 0 0.00% 1 2.22% 7 15.56% (Final) 3 21.43% 4 28.57% 2 14.29% 5 35.71% 14 100.00% (Final) 7 100.00% 0 0.00% 7 100.00% Total... Total... Page 6 of 22 201 Registration & Turnout Election Day Turnout Absentee Turnout Early Voting Turnout CITY COUNCIL MEMBER (2 Yr Term) - SEBASTIAN Lisanne Monier Sal Neglia AI Paternoster Eugene Wolff SEBASTIAN REFERENDUM. Amend City Charter YES for Approval NO for Rejection March 20, 2006 8:28 AM 1,524 7 0.46% 1 0.07% 18 1.18% 26 1.71% (Final) 12 23.08% 13 25.00% 17 32.69% 10 19.23% 52 100.00% (Final) 22 84.62% 4 15.38% 26 100.00% Municipal General 2006 March 14, 2006 Precinct Report INDIAN RIVER COUNTY Final Official Results Total... Total... Total... Page 8 of 22 : 203 Registration & Turnout Election Day Turnout Absentee Turnout Early Voting Turnout CITY COUNCIL MEMBER (2 Yr Term) - SEBASTIAN Lisanne Monier Sal Neglia AI Paternoster Eugene Wolff SEBASTIAN REFERENDUM. Amend City Charter YES for Approval NO for Rejection March 20, 2006 8:28 AM 2,623 338 12.89% 10 0.38% 167 6.37% 515 19.63% (Final) 147 14.82% 334 33.67% 286 28.83% 225 22.68% 992 100.00% (Final) 447 88.17% 60 11.83% 507 100.00% Municipal General 2006 March 14,2006 Precinct Report INDIAN RIVER COUNTY Final Official Results Total... Total... Total... Page 10 of 22 204 Registration & Turnout Election Day Turnout Absentee Turnout Early Voting Turnout CITY COUNCIL MEMBER (2 Yr Term) - SEBASTIAN Lisanne Monier Sal Neglia AI Paternoster Eugene Wolff SEBASTIAN REFERENDUM. Amend CIty Charter YES for Approval NO for Rejection March 20, 2006 8:28 AM Municipal General 2006 March 14, 2006 Precinct Report INDIAN RIVER COUNTY Final Official Results Total... 2,118 265 12.51% 5 0.24% 92 4.34% 362 17.09% (Final) 127 18.01 % 221 31.35% 181 25.67% 176 24.96% 705 100.00% (Final) 325 90.03% 36 9.97% 361 100.00% Total... Total... Page 11 of 22 CERTIFICATE OF CANVASSING BOARD . . OFFICIAL RETURNS CITY OF SEBASTIAN INDIAN RIVER COUNTY, FLORIDA We, the undersigned, members of the duly constituted Board of Canvassers for the City of Sebastian, Indian River County, Florida, do hereby certify.that we met in the office of the Supervisor of Elections on the 14th Day of March, A.D. 2006 and proceeded to publicly canvass the votes given for the offices herein specified at the Municipal General Election on the 14th Day of March, A.D. 2006, as shown by the returns on file in the office of the Supervisor of Elections. We hereby certify from said returns as follows: For Two Year City Council Member Term, the whole number of votes cast was s: i2 '-I , of which number , (VOTE FOR NO MORE THAN TWO) LISANNE MONIER RECEIVED 95b VOTES SAL NEGLIA RECEIVED !7~5 VOTES I AL PATERNOSTER RECEIVED !, ytJ.) VOTES / EUGENE WOLFF RECEIVED !;3LJg VOTES , For CITY OF SE;BASTIAN REFERENDUM, Amending Section 1.02(11) concerning eminent domain power. Shall the City of Sebastian amend the City Charter to add the following provision? "The city shall not use the power of eminent domain for a project having the purpose of transferring rights in the properties acquired to a private party in pursuit of economic development" YES FOR APPROVAL NO FOR REJECTION RECEIVED RECEIVED ~ '199 33'1- VOTES VOTES . . . City of Sebastian Canvassing Board Minutes March 20, 2006 Page Two City of Sebastian Canvassing Board Sally A. Maio, MMC City Clerk Chairperson Rich Stringer City Attorney AI Minner City Manager 2 Minutes of the City of Sebastian Canvassing Board 3/14/06 General Election Tuesday, March 14, 2006 Supervisor of Elections Office 1750 25TH Street Vero Beach, FL 32960 COpy Present: City of Sebastian Canvassing Board Members: City Clerk, Sally Maio (Chairperson), City Attorney, Rich Stringer, and City Manager, AI Minner. Other Officials Present: Indian River County: Supervisor of Elections, Kay Clem; SOE Attorney, Brian Connelly; Chief Deputy Supervisor of Elections, Cathy Hart; Absentee Ballot Coordinator, Marge Diehl, IT Manager, Chris Wilson. City of Vero Beach Canvassing Board Members City of Fellsmere Canvassing Board Town of Orchid Canvassing Board Other Elections staff and representatives of Sequoia were also present. The meeting was called to order at 2:00 p.m. and the Indian River County Supervisor of Elections reviewed the schedule, explained absentee ballot opening procedures and ballot duplications if necessary. She announced that there had been 83 absentee ballot requests and 43 absentee ballots returned for Sebastian and none were questionable. On motion by Mr. Stringer, and second by Ms. Maio the February 22, 2006 Canvassing Board Minutes were approved on a voice vote of 3-0. Absentee ballots were opened and processed but not counted at this time. The Canvassing Board meeting recessed at 2:40 p.m., members returned at 5:30 p.m. for dinner, and then reconvened the Canvassing Board meeting at 6:15 p.m. Following canvass of remaining absentee ballots, the boards moved to the counting room for the Election Day Public Tests of the equipment, which were successful. (see all signed tests attached) At 8:30 p.m. the City Canvassing Board was called to the conference room for an issue with precinct 106, whereby poll workers had counted 296 signatures and 298 votes. The Supervisor of Elections and Attorney Brian Connelly counted the votes and found the vote to be 298, and the Sebastian Canvassing Board assisted them and SOE staff in counting the signatures of voters twice and found the number of signatures of voters to be 297, which left a discrepancy of one vote with no signature. At 8:45 p.m. the Sebastian Canvassing Board was notified that there were seven provisional ballots for Sebastian. Public tests of the machines were once again conducted and successful (see all signed tests and certification) City of Sebastian Canvassing Board Minutes March 14, 2006 Page Two It was noted that canvassing of official results would take place on Monday, March 22, 2006 at 8:00 a.m. due to the provisional ballot law. An unofficial voting certificate was completed (see attached) and being no further business, the Board adjourned at 9:20 p.m. \ 2 ELECTION DAY PUBLIC TEST CERTIFICATION OF TABULATING EQUIPMENT TEST MUNICIPAL GENERAL ELECTIONS MARCH 14, 2006 The undersigned members of the City of Sebastian Canvassing Board do hereby certify that on March 14, 2006 at L, :yO p.m., the automatic tabulation equipment to be used in counting the election systems ballots was tested to ascertain that the equipment will correctly count the votes cast for all offices and all measures on the ballot. The test was conducted by processing a pre-audited group of ballots so marked as to record a predetermined number of valid votes for each candidate. We further certify that after the test was completed, the testing materials and programs were sealed in a transfer case with Seal # DOotof.o q(p .... r, astian City Attorney oard Member .. , Sebastian City Manager v~ sing Board Member Municipal General 2006 March 14, 2006 VB REFERENDUM 0 - Compensation By Referendum Completed Precincts o of 11 Under Votes: 0 Over Votes: 0 yi;:l:FJcl.rAppfc)y~1 p NO for Rejection 0 SEBASTIAN REFERENDUM - Amend City Charter Completed Precincts o of 9 Under Votes: 0 Over Votes: 0 ?~ Page 1 of INDIAN RIVER COUNTY Zero Report Pre-Lat Cumulative Totals REGISTRATION & TURNOUT CITY COUNCIL MEMBER (2 Yr Term) - VERO BEACH INDIAN RIVER COUNTY Number to Vote For: 3 Completed Precincts o of 22 Completed Precincts o of 11 Total Registration 27,73.4 Under Votes: 0 Over Votes: 0 Election Day Ballots Cast 0,0.00% I?riariHeagy Absentee Ballots Cast 0 0.00% Sabe Abell E:arly Voting Ballots Cas! . 0 Q.QQ% lII1att:.Mpfjlef .' Total Ballots Cast _0 0.00% Ke~Da!ge - l\IIarYl3~t6.M~[j)9hal.~.. CITY COUNCIL MEMBER (2 Yr Term) - FELLSMERE Thomas P. White VB REFERENDUM A - Residency Requirement Number to Vote For: 3 Completed Precincts o of 1 Under Votes: ( Completed Precincts o of 11 Over Votes: ( David .Almanza Under Votes: 0 ( Michael E. Barone Over Votes: 0 Cheryl Hampton Femando Herrera Francisco Magana Debbra Parker VB REFERENDUM B - Emergency Management Joel Tyson TOWN COUNCIL MEMBER (4 Yr Term) - ORCHID Completed Precincts o of 11 Number to Vote For: 3 Under Votes: 0 Completed Precincts o of 1 Over Votes: 0 Under Votes: 0 Over Votes: 0 John R.Brehmer VB REFERENDUM C - Councilmember Compenstion PaulH.Johnson SlIzanneS. JoyCe Francis C. Oatway CITY COUNCIL MEMBER (2 Yr Term) - SEBASTIAN . Completed Precincts o of 11 Under Votes: 0 Number to Vote For: 2 Over Votes: 0 Completed Precincts o of 9 '(E:9fo[,APprdv~1 NO for Reiection Under Votes: 0 Over Votes: 0 Lisanne Monier Sal Neglia AI Paternoster Eugene Wolff Run DatelTime: 3/14/066:51:15 PM Municipal General 2006 March 14, 2<l06 VB REFERENDUM D - Compensation By Referendum Completed Precincts o of 11 Under Votes: 178 Over Votes: 11 N~)fQfReJeCitipji' ~5(6a;6'~% YES for Approval 16 31.37% SEBASTIAN REFERENDUM - Amend City Charter Completed Precincts Oaf 9 Under Votes: 107 Over Votes: 9 t~@;!9S(,*~je!;tjc)r1 31,$S:aQ% YES for Approval 14 31.11% Page 1 of 1 Pre-Lat with Results Cumulative Totals CITY COUNCIL MEMBER (2 Yr Term) - VERO BEACH NOlAN RIVER COUNTY REGISTRATION & TURNOUT INDIAN RIVER COUNTY o of 11 342 33 3 Completed Precincts Under Votes: Over Votes: Number to Vote For: 22 o of Completed Precincts Thomas RWhite Mary Beth McDonald !<e~p.a)ge' . . Matt Mohlel $abl:!,i\~en Brian Head 0.49% 0:94% 0.76% 2.19% 135 260 211 606 Toti:d Registration Election Day Ballots Cast AbsEmtee Bi3l1ots Cast Early Voting Ballots Cas Total J;lallbts Cast FELLSMERE CITY COUNCIL MEMBER (2 Yr Term) - VB REFERENDUM A - Residency Requirement o of 11 178 11 Completed Precincts Un der Votes: Over Votes: NO for Rejection YES for Approval 288 3 45 . 25.42% 39 22.03% 33 ;18;64% 24 13.56% 18. 10;17% 12 6.78% 6 .' '3.39% o of Number to Vote For: 3 Completed Precincts Under Votes: Over Votes: Joel Tyson Debbra Parker Francisco Magana Femando Herrera Cheryl Hampton Michael E. Barone David Almanza VB REFERENDUM B - Emergency Management o of 11 178 11 Completed Precincts Under Votes: Over Votes: Me;> ior,R~Jl:!j::tion YES for Approval VB REFERENDUM C - Council member Compenstion ORCHID TOWN COUNCIL MEMBER (4 Yr Term) 88 3 22.39.29% 17 30.36% 12. 21.43% 5 8.93% Oaf Number to Vote For: 3 Completed Precincts Under Votes: Over Votes: FrancisC. Oatway Suzanne S: Joyce PaulH.J6hnson John R. Brehmer o of 11 178 11 Completed Precincts Under Votes: Over Votes: ~t:?'ifQr;B.~e)e9i()n YES for Approval SEBASTIAN o of 9 158 18 CITY COUNCIL MEMBER (2 Yr Term) - Number to Vote For: 2 Completed Precincts Under Votes: Over Votes: 3/14/067:17:08 PM Eugene. V\folff AI Patemoster ~lllNeglfa Usanne Monier Run Datemme: Municipal General 2006 March 14,2006 VB REFERENDUM 0 - Compensation By Referendum Completed Precincts o of 11 Under Votes: 0 Over Votes: 0 X~$.fQr.'lS'ppt9\j~I..'.. 0 NO for Rejection 0 SEBASTIAN REFERENDUM - Amend City Charter o o o o o of 9 Completed Precincts Under Votes: Over Votes: of 1 Page YJ=~ for Approval NO for Reiection SEBASTIAN Zero Proof Officla Cumulative Totals CITY COUNCIL MEMBER (2 Yr Term) - VERO BEACH Number to Vote For: 3 Completed Precincts o of 11 Under Votes: 0 Over Votes: 0 ~ri~1J~8I~'~~yi."'.' Sabe Abell &fl!ttlM2h1~K;; ", . 1S~I1J?~i,g~ .. ....., . '. . M~!'y;~@'~l~M~@,giJtlll:! Thomas P. White 0 VB REFERENDUM A - Residency Requirement Completed Precincts o of 11 Under Votes: 0 Over Votes: 0 'M B - Emergency Management Completed Precincts o of 11 Under Votes: 0 Over Votes: 0 M C - Councilmember Compenstion Completed Precincts o of 11 Under Votes: 0 Over Votes: 0 INDIAN RIVER COUNTY REGISTRATION & TURNOUT INDIAN RIVER COUNTY 22 0.' o o o o of Completed Precincts !;!~<Ati9,n,P~Y;;~?!IQt~lil1$t Absentee Ballots Cast ~~fly}~gtingf~~i!.Qt~.'QllS Total Ballots Cast o o CITY COUNCIL MEMBER (2 Yr Term) - FELLSMERE o of ORCHID Number to Vote For: 3 Completed Precincts Under Votes: Over Votes: QaVld.'P,ilmanzil Michael E. Barone C~f:l&f.l;lari)ptcin . Fernando Herrera F(~riCl$&r,Magaria Debbra Parker JoeLTvsbri '. '. {, TOWN COUNCIL MEMBER (4 Yr Term) - o of Number to Vote For: 3 Completed Precincts Under Votes: Over Votes: J,ofm B:'Br~hm~r Paul H. Johnson $Qzanh~$..VoyCe Francis C. Oatwa 9 o of CITY COUNCIL MEMBER (2 Yr Term) Number to Vote For: 2 Completed Precincts Under Votes: Over Votes: l;:i~~nne,N1dr'1iE{I';, " .'. ~al N~Qlia . . e,!!I,'!?t~t!iQ.${~:r:>.; , '; Eugene Wolff Run Daterrime: 3/14/067:25:12 PM Municipal General 2006 March 14, 2006 VB REFERENDUM D - Compensation By Referendum Unofficial Results Cumulative Totals CITY COUNCIL MEMBER (2 Yr Tenn) - VERO BEACH Number to Vote For: 3 INDIAN RIVER COUNTY REGISTRATION & TURNOUT INDIAN RIVER COUNTY 11 Completed Precincts Under Votes: Over Votes: of 11 608 o 11 Completed Precincts Under Votes: Over Votes: 22 22 of Completed Precincts of 11 155 o 1{7'4't',,~[\g~~ , 971 35.72% f:1.~rf:qiWB,ej~,qtipQ) YES for Approval SEBASTIAN REFERENDUM - Amend City Charter <.,;:'l;f:l'$Jl:~!:~m'~3,;% 1 568 19.57% '~~:W1~~P~[f~1ig~:~~ 1,364 17.03% i<j'!i'M2~a:2j!~It7$]g; 831 10.37% Tf.i6l'flas~P,,--Wliite si:ibeAbell " ~~QjQ?i,g~;:, Matt Mohler M~rY:j~~t6'{M:[1!>9n.aid" Brian Head 4,490 16.19% /212,'::P'tt,13j% 1,510 5.44% ,,6:z12',:22\40% ,,' Total Regis~ratlbn Election Day Ballots Cast ABsentee Ballot$ Cast Early Voting Ballots Cast T6talBallotsCast '~8f2~wa 11.74% 9 of 9 49 o 'Q;4,9E! ,332 Completed Precincts Under Votes: Over Votes: tf:,!=:~!fQrt~pptgyifi,I,'. NO for Refection 11 120 o of 11 VB REFERENDUM A - Residency Requirement Completed Precincts Under Votes: Over Votes: ~ ~ 'i2J:Sl24'0i9j16'8~ , "'229"'8.32% Y:1$$Jt9:riAi:lprgYiiil NO for Reiection 46 o 1lZ,\17:iP7:P/rJ 107 16.31% 101 i'i~,$:~(j% 96 14.63% ""l;l$:!;;h~:4e,% 0:~g:):1~i;j~~ CITY COUNCIL MEMBER (2 Yr Tenn) - FELLSMERE of Number to Vote For: 3 Completed Precincts Under Votes: Over Votes: Francisco Magana Cheryl Hampton Fernando Herrera David Aimanza JoelTyson Michael E. Barone DebbraPar'ke VB REFERENDUM B - Emergency Management ORCHID TOWN COUNCIL MEMBER (4 Yr Tenn) of 11 162 Over Votes: 0 ~~~}f(jriAppfpyal, ",,' , ,': '<':ij);,"8i;;;(,"~.iii~~~a&Wgvl.rQ~~ NO for Rejection 623 22.98% VB REFERENDUM C - Council member Compenstion 11 Completed Precincts Under Votes: 74 o }7aL4$;'t~~Ai 160 46.23% '1~rf(('z~j'1;!i!% 131 21.48% of Number to Vote For: 3 Completed Precincts Under Votes: Over Votes: Paul H; Johnson Suzanne S.Joyce FrariCisC. Oatway John R. Brehmer of 11 127 o 11 Completed Precincts Under Votes: Over Votes: CITY COUNCIL MEMBER (2 Yr Tenn) - SEBASTIAN Number to Vote For: 2 ."/i,f;'J:;i{i~,~;\t~~j~g~;tl~~]~ 1.224 44.57% ~[~Etprl~J?PLqM~Ji' NO for Reiection 9 of 9 238 o Completed Precincts Under Votes: Over Votes: of 1 Page (1';'7?:3';:;$.~}i2~% 1,493 27.07% i:M'346;;:;24\'40~ "'954 17.30% ~,~' }- 3/141068:36:56 PM SalNeglia AI Patemoster E1,igerieY'/6Iff' Lisanne Monier Run Date/Time: POST-ELECTION PUBLIC TEST CERTIFICATION OF TABULATING EQUIPMENT TEST MUNICIPAL GENERAL ELECTIONS MARCH 14, 2006 The undersigned members of the City of Sebastian Canvassing Board do hereby certify that on March 14,2006 at q :00 p.m., the automatic tabulation equipment to be used in counting the election systems ballots was tested to ascertain that the equipment will correctly count the votes cast for all offices and all measures on the ballot. The test was conducted by processing a pre-audited group of ballots so marked as to record a predetermined number of valid votes for each candidate. We further certify that after the test was completed, the testing materials and programs were sealed in a transfer case w' eal # 0001 () '11 ~ rYJ1- Ian City Attorney Member ,.Sebastian City Manager va sing Board Member -;:: Municipal General 2006 March 14, 2006 VB REFERENDUM D - Compensation By Referendum Post Lat Report Cumulative Totals 11 178 11 35 68;63% 16 31.37% o of Completed Precincts Under Votes: Over Votes: NOfor. Rej~~ion YES for Approval NOlAN RIVER COUNTY VERO BEACH CITY COUNCIL MEMBER (2 Yr Term) - REGISTRATION & TURNOUT INDIAN RIVER COUNTY SEBASTIAN REFERENDUM - Amend City Charter 11 342 33 99; ':28:i70~% 83 24.06% qr1 Q:4~% 4~ 13.91% 32; 9;28% 16 4.64% o of Number to Vote For: 3 Completed Precincts Under Votes: Over Votes: 22 o of Completed Precincts Thofu'ci:~'.e/ \t\t6ilf:i. ., . Mary Beth McDonald t<~iioQiiigE;i< . Matt Mohler ~~~~'A~i~!1 Brian Head 0.49% :l);:~tl% 0.76% 2;'f9% 135 260 211 606 ~lecHl:l~[)ay~~llot~ c:l:ist Ji;b$~ritee,a~llot~it;ast... .' E~r1YVotingBaU~ts ~Cas :rotaIBaUotS';casb.', . Oaf 9 107 9 31 14 Completed Precincts Under Votes: Over Votes: VB REFERENDUM A - Residency Requirement CITY COUNCIL MEMBER (2 Yr Term) - FELLSMERE 68.89% 31.11 % Nt;}:forRejectlon. YES for Approval 68.63% 31.37% o of 11 178 11 35 16 Completed Precincts Under Votes: Over Votes: VB REFERENDUM B - Emergency Management 288 3 .4525:42% 39 22.03% 33 '18:64% 24 13.56% 18 .10;f7% 12 6.78% 6 ,'3;'39% Number to Vote For: 3 Completed Precincts Under Votes: Over Votes: Oaf ;JqE;iITys()n . Debbra Parker !7r~nCi$c,(fM~gima Fernando Herrera QfterYl}!~mpJclll. Michael E. Barone Davld:'Ainianza TOWN COUNCIL MEMBER (4 Yr Term) - ORCHID Number to Vote For: 3 11 178 11 35\ ,6'$:63:94 16 31.37% Oaf Completed Precincts Under Votes: Over Votes: .~ ~ Oaf Completed Precincts Un VB REFERENDUM C - Council member Compenstion 88 3 2~,;$.Q:~9M> 17 30.36% '12""'::!1:;~[% 5 8.93% der Votes: Over Votes: Francl;;:G;OaMay Suzanne S. Joyce Ba&O::L' J<;i~iisqn John R. Brehmer o of 11 178 11 35:':M:6~M> 16 31.37% Completed Precincts Under Votes: Over Votes: CITY COUNCIL MEMBER (2 Yr Term) - SEBASTIAN of Page Oaf 9 158 Number to Vote For: 2 Completed Precincts Under Votes: Over Votes: ~;i.!gene(Wqlff,.. .,..,~-::: ',;:- ~: :';. ':, >. :,.-;' -;, '; ,~,.~ .-- "-'>':~: *:;":;:'--" AI Paternoster ~~I;N~gljii:( .':: .~'. " . ';.'.,\{ .w, Lisanne Monier Run Datemme: 3/14/069:13:00 PM CERTIFICATE OF CANVASSING BOARD OFFICIAL RETURNS CITY OF SEBASTIAN INDIAN RIVER COUNTY, FLORIDA We, the undersigned, members of the duly constituted Board of Canvassers for the City of Sebastian, Indian River County, Florida, do hereby certify.that we met in the office of the Supervisor of Elections on the 14th Day of March, A.D. 2006 and proceeded to publicly canvass the votes given for the offices herein specified at the Municipal General Election on the 14th Day of March, A.D. 2006, as shown by the returns on file in the office of the Supervisor of Elections. We hereby certify from said returns as follows: For Two Year City Council Member Term, the whole number of votes cast was 5: '52'-1 , of which number , (VOTE FOR NO MORE THAN TWO) LISANNE MONIER SAL NEGLIA AL PATERNOSTER EUGENE WOLFF RECEIVED RECEIVED RECEIVED RECEIVED 9:Jh ! 7), 5 f /, Y9.5" / !;3if8 , VOTES VOTES VOTES VOTES For CITY OF SE:SASTIAN REFERENDUM, Amending Section 1.02(11) concerning eminent domain power. Shall the City of Sebastian amend the City Charter to add the following provision? "The city shall not use the power of eminent domain for a project having the purpose of transferring rights in the properties acquired to a private party in pursuit of economic development" YES FOR APPROVAL NO FOR REJECTION RECEIVED RECEIVED ~ '/99 33'f VOTES VOTES " The Canvassing Board certifies that the board has reconciled the number of pers.~ns who voted with the number of ballots counted and that the certification includes all valid votes cast in the election. er, Sebastian City Manager va sing Board Member March 20, 2006 Minutes of the City of Sebastian Canvassing Board 3/14/2006 General Election Wednesday, February 22, 2005 - 2:30 p.m. Supervisor of Elections Office 1750 25th Street Vero Beach, FL 32960 Cop\, Present: City of Sebastian Canvassing Board Members: City Clerk, Sally Maio (Chairperson), City Attorney, Rich Stringer, and City Manager, AI Minner. Other Officials Present: Indian River County: Supervisor of Elections, Kay Clem; County Attorney, Brian Connelly; Chief Deputy Supervisor of Elections, Cathy Hart; Absentee Ballot Coordinator, Marge Diehl, IT Manager, Chris Wilson. City of Vero Beach Canvassing Board Members City of Fellsmere Canvassing Board Town of Orchid Canvassing Board Representatives of Sequoia were also present. The Chairperson called the Sebastian Canvassing Board meeting to order at 2:30 p.m. The March 8, 2005 Canvassing Board minutes were approved on motion by Ms. Maio, and second by Mr. Stringer with a voice vote of 3-0. Canvassing board members and Supervisor of Elections staff met in the Supervisor's conference room for a power point presentation (see printout attached) regarding canvassing laws. At this time, the Sebastian Canvassing Board accepted "Criteria to be Used in Reviewing Absentee Results" (see executed copy attached). An outline for the Pre-Election Public Test and copy of the legal ad for canvassing board meetings were handed out (see attached). Canvassing Boards were advised that results could not be finally certified until after 5 pm on March 17th due to new law related to provisional ballots. The Sebastian Canvassing Board agreed to meet on Monday, March 20, 2006 in the Supervisor of Elections Office for final certification. The group then moved to the voting equipment room to view the public test of the voting equipment and when that was completed to the tabulating room for certification of test results. The Sebastian Canvassing Board had to leave at 4:45 p.m. prior to the completion of tabulation to attend a Special City Council meeting, therefore, they designated Kay Clem, Supervisor of Elections, in accordance with Florida Law, to act on their behalf to certify the pre-election test, which is sent to the State of Florida. Sebastian Canvassing Board Minutes February 22, 2005 Page Two \wp-elecflcanvmin112006.doc 3ibaS~SSing ~ard Sally ~, MMC City Cler Chai rs n 2 Election Timeline · Meet at 2:00 PM March 14 to canvass absentees · Meet at 6: 15 to canvass remainder of ballots. Public test of equipment immediately following. Start counting absentees, early voting cartridges at 7: 00 PM · Continue Counting cartridges as they arrive until all are received · Conduct final tally · Meet after 5:00 PM, March 17 to finalize election - need to set time for all cities 1 Who can attend? · Public · Representatives of the Political Parties · Candidates or their representatives · Law requires 48 hour notice in newspaper When do we test? · Any day not more than ten days prior to the beginning of early voting. · Early voting starts 15 days prior to the election. Why test? · To determine the voting system is properly programmed and that the election is correctly defined, and that all of the voting system input, output, and communication devices are working p'roperly. 2 How do we test? . We randomly select touchscreen machines to test and Optical scan paper(absentee) ballots are also tested . Paper ballots are premarked to get a predetermined total. The candidate In first position gets one, second position - two votes, etc. One ballot is Overvoted to make sure the tabulating system is rejecting the vote . One paper ballot Is Undervoted and one Is overvoted to test the tabulating equipment Is sorting It out for the Canvassing Board to look at It to make voter Intent decisions. Testing, cont. · The machine tests itself through a process called a "Vote Simulation". A cartridge is programmed (a "vote sim" script) to vote each race just as in the procedure we described for the paper absentee ballot. · Each touchscreen machine is also manually voted for the first selection of each race. The manual vote goes to the candidate in the last position. Undervotes/Overvotes · You cannot overvote on a touchscreen · You can undervote - that is the voter's choice · If you undervote on a touchscreen there is no question what your "intent" was - the vote is clearly indicated unlike a paper ballot 3 Provisional Ballot Testing . Provisional Ballots are cast on the touchscreen (new) . When they are cast they are held in the machines without being counted until we manually tell the tabulation system to count the ballot (identifed by a number) or to reject the ballot . We manually enter a provisional ballot during testing to make sure the tabulating equipment holds the ballot and then lets us enter tne command to reject or accept the ballot. . The provisional vote is given to the first position candidate. Testing the tabulation . After running the vote sim script and manually voting the touchscreens we close the polls on the machines and run the totals on them. We receive a paper print-out of the totals. . We also make a copy of the cartridge (audit trail cartridge). We will keep the copy to use for our public test of the equipment immediately prior to starting to count ballots on election night. The original cartridge will go out in the machine to the polling place (or early voting site). Tallying the vote . Since we know how we voted all the ballots we know what the results will be when we tabulate the vote . We open the tabulation system and run a zero proof report to show the system Is set to zero. Canvassing Board members Initial this report. . We tally all the votes from the touch screen cartridges . We tally all the votes from the paper ballots (absentee) using a 400-C machine In the tabulation room. And add them to the touch screen machine votes. . A report Is printed and all Canvassing Board members verify the predetermined results. 4 Reporting . We send a copy of all the programming and election parameters on the tabulation system to the Department of State after we test the equipment. . They hold a copy to make sure nothing has been tampered with should there be a question about the election. . ~~~~~~I~a~ ~~~~~S ~~~o~I~~dc~~~a~~~~\~~~ c~~~~~e~;~~ we conduct the next public test immediately prior ro counting the votes on election night. . The locked container Is placed In a fireproof cabinet In the tabulation room which Is under 24/7 video surveillance. Canvassing Absentee Ballots · Prior to Counting . As ballots arrive In our office they are clocked in, sorted by ~~:~~~db:~I:~~lJ~~e~n~:r::~8~~t~~:;e:' ~vc~~~.allot are New - deemed cast when received by supervisor - no changes or additions to certificate . Not entitled to vote at precinct or hav. provtslona' ballot counted . Ballots wIth signature variations are sorted into a separate batches for the Canvassing Board to review. . Ballots with specific errors on the certificate on the envelope are also sorted out by the staff for Canvassing Board review. . All ballots are stored In fireproof cabinets under 24/7 video surveillance Election Day Canvassing . Canvassing time Is noticed pUblicly . Canvassing Board reviews the number of absentee ballot requests and compares to the number of ballots we have to make sure we don't have more than were requested . Absentee Ballot Envelopes which have been separated out as having no "problems' are opened by staff using a machine In front of the Canvassing Board . Envelopes are separated from the ballot which Is enclosed in a "Secrecy Envelope." . Ballots are then separated from the "Secrec:tj Envelope" by another team of election help so that the ba lot Is not associated with the voter's name on the outside of the ballot. 5 Election Day Processing continued . Ballots are opened and stacked in precinct order and ballot style order making sure to keep them organized for tabulation Canvassing Board Determinations . Canvassing Board will review those ballots/certificates with certificate issues . If deemed illegal, the Board stamps the ballot "Rejected as Illegal" and initial the ballot . Those deemed "legal" will be given to the Absentee Coordinator to add to the proper stack of ballots to be counted Protests . Canvassing Board will accept any protest or challenges brought against an absentee ballot. . NEW --No oath for person challenged . 30 days for pre-challenge . Penalty for frivolous challenge . Any elector or candidate may protest if they believe the certificate has a defect . We advertise the time that these certificates/ballots can be reviewed in our office. . The protest must be filed before the ballot envelope is opened. 6 Canvassing First Time Voters Absentees . Certain voters who registered to vote by mall and are first-time v:oters In the state have special requirements that must be met . ~~~h~Yt rtalriean~~:~r~~t:;~ell~~~t~~~~O~i:~ ~g: ~~s~~~:l ~tl~~ . SOE staff can open the "extra'" envelope to check identification or check to see if the voter Is exempt from the requirement . If the voter complied, we can stack with other ballots to be opened and counted If not, the ballot Is treated as a provisional until 7 PM on election day and cannot be canvassed unless the voter complies with identification requirement . NOTE: If Identification is enclosed In ballot envelope It cannot be counted. Instructions are specific to put the identification in another envelope which is enclosed 10 the package. Canvassing Provisional Ballots · Who can cast · Persons who names are not on pet. Register . Person who election official says is not eligible . Voters with no picture i.d. at polls . All challenged voters . Person whose driver's license, Florida 10 card or social security number has not been validated . Person whose name is on register/absentee requested - poll worker can't verify if ballot is returned . Person whose name is on register/absentee voted . and person says they have not voted Canvassing Provisional Ballots cont. · Person whose identity is in question based on photo i.d. · Person who votes after normal poll closing time (court ordered extension) 7 Canvassing Provisional Ballots . We will receive Certificate Envelopes from Polling places which refiect information about voters allowed to vote a provisional ballot on the touchscreen . Canvassing Board must review certificate to see if voter was eligible ana had not already voted . If in wrong precinct ballot cannot be counted. . If determined ellgible{ certificate envelope will be opened and paper which has the D number Inscribed on It will be given to the Absentee Coordinator to deliver to the tabulation operator in the tabulation room . Determinations are to be based on a preponderance of evidence . Written evidence of voter If provided . Evidence from supervisor . Evidence provide by challenger Provisional Ballots · If determined ineligible, the certificate will be stamped "Rejected as Illegal" and stacked separately. These will also be given to the Absentee Coordinator Challenges · All voters challenged in a precinct must vote a provisional ballot · No oath for person being challenged · 30 day prechallenge · Penalty for frivolous challenges 8 Canvassing Board Reports · Provisional count required in official certification not in unofficial numbers · Certification on reconciliation . Correction of returns within 5 days County Canvassing Board · Conduct of Election Report · Much more detailed . New information after initial submission 9 General Requirements · Recounts are ordered by the board responsible for certifying the results of the election General Requirements · Applies to machine and manual recounts of touch screen and optical scan ballots · All procedures are open to the public · Two members of the Municipal Canvassing Board must be present at all times Machine Recounts . Conducted when candidate eliminated or issue rejected by 'h of 1 % or less of the votes cast . Determination made based on 1st unofficial results due noon, Friday for primary and noon, Sunday for a general election . Automatic unless the affected candidate requests in writing that recount not be conducted 10 Machine Recounts · Canvassing Board calling recount must notify' affected candidates or committees · Notification posted on public entrance to building of supervisor's office Machine Recounts · Touchscreen machines . Produce printed vote totals for the affected race for each precinct and early voting site . Compare total number of votes for the affected race with total number of voters who signed in to vote at each precinct or early voting site Machine Recounts · Touchscreen machines . Verify that the total votes taken from the printed vote totals for each precinct and early voting site are the same as the total votes shown from election night . Resolve any discrepancies 11 Machine Recounts · Optical Scan machines . Before recount, do L&A test . Put each ballot back through tabulator . Change election parameters so only recounted race will be tabulated Machine Recounts . Optical Scan Machines . Sort overs and unders during machine recount, if possible . Produce vote totals for only those racers) involved in the recount . Put sorted ballots into sealed container Manual Recounts · Notice . Candidates or committees entitled to representatives . Newspaper of general circulation or post in four locations. . Media outlets 12 Manual Recount · Who Can Attend? . Representatives of candidates . Representatives of political committees · Observers Manual Recounts · How Many Representatives? . One per counting team and one for the county canvassing board . If party candidate, political party is entitled to one representative Manual Recounts · Security Procedures . Canvassing board will supervise sorting of overvotes and undervotes . Sorted ballots go into sealed container, if recount is not started immediately or if ballots are being transported 13 Manual Recounts · Touch screen machines . Standards to determine whether there is a clear indication that the voter made a definite choice . No overvote is determined by presence on the ballot image of a selection or an indication of an undervote- no overvotes on touch screens . Determination of undervote made from ballot image according to manufacturer's indications Manual Recounts · Touch screen recount procedures · Order printing of one ballot image report from each machine recording undervotes for affected race . Counting teams examine reports to identify and highlight undervotes and to determine if there is a clear indication that the voter made a definite choice Manual Recounts · Touch screen recount procedures . Objections must be based solely on departures from the procedures outlined in the rule . All objections must be resolved by the county canvassing board 14 Manual Recounts · Touch screeen recount procedures . If unable to resolve discrepancy, canvassing board will review the records produced by the voting system, may request software verification and may conduct necessary diagnostic tests . 3 members of canvassing board must be present for any determination Manual Recounts . Optical Scan ballots . County Canvassing Board Procedures . Review each ballot set aside to determine whether there is a clear indication that the voter made a delin~e choice . All three members must be present . Determination by majority vote Manual Recounts · Record of proceedings . Audio or audio/video tape . MinuteS of the recount . Within 2 weeks 15 Manual Recounts · Report to Division . Following recount, examine ballots not allocated to any candidate . If there are markings which the canvassing board believes indicated that the voter made a definite choice but that you did not count, notify the Division Wrap Up · Accept/Reject guidelines . Dinner · Public Notice · Questions 16 0120 NonCE OF MEETING 0120 NonCE OF , .' N1~ETING Jt PUBLlC MEETING OF tHE CITYOFVERO BEACH, SEBASTIAN, FELLSMERE, AND TOWN OF OR-,' CHID CANVASSING BOARDS AND CANVASSING OF ABSENTEE BALLOTS FOR THE MARCH 14, ,<2006MUNICIPA5JiENERALE~EC,TION. ~ The Munictpai'CanVassing, Bo~~ds will riteeHat 2:30 p~m. on Wednesday;f'ebruary 22, 2006. !fay Clem, Indian River County Supe'rvisor of Elections will conduct a Canvassing Board Orientation. Immediately following the orientation, testing 'of the voting equipment and tabulating equipment to be used for early voting and Election Day will be conducted. This meeting will be held at the In- dian River County Supervisor of Elections office, 1750 25th Street, Vero Beach" Florida, and is open to the public. ' Sealed absentee ballots received prior to 8:30 a.rrt Monday, March 13, 2006 for the Municipal Elec- 'tionwill b.e ~vailable for public inspection from 8:30 a.m; until 9:30 a.m. on Monday, March 13, ,at the office of the Supervisor of Elections. ' / , , Any absentee ballots received between 8:30a.m. Monday, March 13, and 7:00 p.m. Election Day, Tuesday, March' 14, 2006, will be available for public inspection until opened. Those wishing to inspect absentee ballots received on March 13 and March 14' must be present prior to 2:00 p.m. on March 14,2006. , , , Pursuant to Section 101.68(2)(c) 2" Florida St~t, ' utes, if any elector or candidate present believes that an absentee ballot is illegal due to a defect apparent on the voter's certificate, he or she may, at any time before the ballot is removed from the envelope, file with the canvassing board a protest against the canvass of that ballot, specifying the' precinct, the ballot, and the reason he or she be- lieves the ballot to be illegal. A challenge based upon a defect in the voter's certificate may not be accepted after the ballot has, been removed from the mailing envelope. ' The Municipal Canvassing Boards will meet at 2:00 p.m. on March 14, 2006 in the Office of the Supervisor of Elections. Absentee ballots will be , opened and processed; however, not tabulated. The Boards will reconvene at 6:15 p.m. to canvass the balance of the absentee ballots. A Public Test will be conducted immediately following the can- vass of absentee ballots., The Canvassing Boards will remain in session until the results of the elec- tion are obtained. 'It may become necessary for any of the. Municipal ,Canvassing Boards to reconvene after March .14, '2006. ,If so, the time and date will be posted at the office of the Supervisor of Elections as well as online' at www.voteindianriver.comand.an_ nounced at the conclusion of the March 14 meet- , ing. ., I In accordance with the- Sunshine Law of Florida, all Canvassing Board meetings are open to the public. ' NOTE: Section 286.0105, Florida Statutes, states that if a person decides to appeal any decision ,by a board, agency, or commission with respect'to any matter considered. at a meeting or hearing, he or she will need a record of the proceedings, and that, for such purpose, he or she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based: Any__p~rson needing a special accommodation at these meetings may contact the 'Elections Office Americans with' Disabilities Act (ADA) Coordinator at 772-567-8187 at least ,48 hours in advance 'of each meeting. March 15, 2006 Publish: February 18, 2006 1333088 ' 5O-Arr\yk TOWN OF ORCHI ANVASSING BOARD MARCH 14,2006 - NICIPAL GENERAL ELECTION CRITERIA TO BE U IN REVIEWING ABSENTEE BALLOTS // No Voter Signature Voter Signature Does Not Match Voter Signed Wrong Ballot Envelope Other Ballot Envelope Found Voter Signed Wrong Ballot Envelope Other Ballot Envelope Not Found Untimely Return of Ballot V oted at Polls Reject Reject Accept Reject Reject Reject Maria T. Aguilar, Orchid Town Manager, Canvassing Board Chairman Deb Branwell, Town Clerk, Canvassing Board Member SEBASTIAN CANVASSING BOARD MARCH 14, 2006-MUNICIPAL GENERAL ELECTION CRITERIA TO BE USED IN REVIEWING ABSENTEE BALLOTS No Voter Signature Reject Voter Signature Does Not Match Reject Voter Signed Wrong Ballot Envelope Other Ballot Envelope Found Accept Voter Signed Wrong Ballot Envelope Other Ballot Envelope Not Found Reject Untimely Return of Ballot Reject Voted at Polls Reject r, City Manager, Canvassing Board Member ~ INDIAN RIVER COUNTY PRE-ELECTION PUBLIC TEST February 22, 2006 Preparation 1. Supplies: one Transfer case, one Transfer case seal, two blank CD-Rs, pens, oath forms, Absentee / Provisional Test Deck, and information packets (including this information sheet). 2. Determine the number of Edge units and Card Activators. 3. Create Results cartridges, Simulation cartridges, and Audit Trail cartridges for election. 4. Get Voter Activation Cards and Seals for Edge units. 5. BootJLogin Tabulation computers. Start tabulation mode in WinEDS. 6. Initialize network printer. Stage 1: Ave Edge Voting Unit Pre-LAT 1. Verify display of correct date and time on the screen. 2. Calibrate the screen (Calibration Report will print automatically). 3. Insert a results cartridge to load the ballot. 4. Open the polls to Pre-LAT mode (Zero Report will print automatically). 5. Perform the vote simulation script process. 6. Manually vote one ballot by giving a vote to the last candidate(s) in each race (Select 2 or 3 respectively in vote for multiple). Manually vote one provisional ballot giving the vote to the first position candidate. 7. Close the polls (Vote Totals Report will print automatically). 8. Enter the Pre-LAT diagnostics mode. 9. Perform the Audit Trail transfer process. 10. Remove the printout. 11. Power down the unit. 12. Turn on unit - verify that screen displays "Ready to open official election." 13. Power down the unit. 14. Seal the Polls Open/Close cover. 15. Seal the cartridge door. 16. Record the seal numbers on Record of Edge Serial Numbers / Seal Numbers report. 17. Clean and lower the screen. Stage 2: Touch Screen Tabulation 1. Print the Zero Summary (3 Column) Report (Canvassing Board to proof and sign). 2. Read the ten (10) Audit Trail cartridges into WinEDS. 3. Check the cartridge processing to ensure results processing. 4. Print the Summary (3 Column) Report (Canvassing Board to proof and sign). Stage 3: Read Paper Ballots on 400-C 1. Reset all results on both 400-C units. 2. Read test deck for Absentee & save results to disk. 3. Read Absentee ballot results into WinEDS. Stage 4: Reporting 1. Backup the database and Election files to CD (1 copy to send to the state, 1 copy to retain locally). 2. Place the test ballots, proofmg materials, signed reports, and one backup CD into the transfer case. 3. Canvassing Board then records the seal number and signs the oath form then the transfer case is sealed. 4. Send the other backup CD to the Florida Division of Elections. 0120 NofIcEOF , "N1EmNG, ,..'of. 0120NotiCE~OF "/ ,I , ' , .' !;M.ifiNG",~(~, PU~LICMEETINGOF THE CIJYOF VERO BEACH, . , SEBASTIAN, FElLSM~RE,AND TOWN OF OR- ,~, -'CHID CANVASSING/BOARDS AND CANVASSING OF ABS~NTEE B,ALLOTS FOR THE MARCH 14, '.Z006f1J1UNICIPA~;J,ENERAL ~L~CTION, ' ThelV1unicfpa(can<J~~sin~, Boa'rds will ineertat , Z:30, p.m. 'ori Wednesday;, February ZZ', Z006. ~y' Clem, Indian River County Supervisor of Elections will conduct a Canvassing Board Orientatiqn. Iminediately following, the orientation, testing 'of the' voting equipment and tabulating equipment to be used for early voting, and Election Day will be conducted. This meeting will be held at the In- dian River County Supervisor of Elections offiCe, 1750 Z5th Street, Vem Beach, Florida, and is open to the public. ' 'Sealed absentee ballots received prior to 8:30 a.m. MOnday, March 13, Z006forthe Municipal Elee- tiohwill be available for 'public inspection from 8:30 a.m. until 9:30 a.m. on, Monday,'March 13"at ,,)heofflce ()fthe Supervisor of Elections: ' AnyiabsshteepallDtsreceived between 8:30a.m. Monday, March 13, and 7:00 p.m. Election Day, Tuesday, March '14, Z006, will be available for public inspection until opened. Those wishing to inspect absentee ballots received on March J 3 and March 14' must be' present prior to' Z:OO, p.m. on March 14, Z006. Pursuant to Section 101.6IHZ)(c) Z" Florida St~t~ ' utes, if any elector or candidate present believes that an absentee ballot is illegal due to a defect apparent on the voter's certificate, he or she may, at any time before the oallot is removed from the , envelope, file with .the canvassing board a protest against the, canvass of that ballot, specifying the' precinct, the ballot, and the reason hear she be- Iieves,the ballot to be illegal. A challenge based upon, aaefe<;t in'the Voter's certificate may'not be 'accepted after the ballot has been removed from the mailing envelope. ' The MunicipalCami~ssing Boards will meet at Z:OO p.m~ on MarCh 14, Z006 in the Office of the Supervisor of Elections. Absentee ballots will be ,opened and, processed; however, not tabulated. The Boards will reconvene 8t6,:15 p.m. to canvass the balance of the absentee ballots. A Public Test wHl be conducted immediately following the can-, vassof absentee ballots.. The Canvassing Boards , will remain in session until the results of the elec- tionare obtained., " , It'maybecome necessary for any of the Municipal .Canvassing Boards to reconvene after March 14, 'Zo06;'-)fso" thEttime and date will be posredat tlie,j)ffice of the Supervisor of Elections as well ,as online at www;voteindianriver.com and an- nounced at the conclusion of the March 14 meet- i - ing. "'" , , . - , , In accordance 'with the" Sunshine law of Florida, all Canvassing Board meetings, are open to the public; , NOTE: Section Z86.0105, Florida Statutes, states that.ifa person decides to appeal any decision ,by a board, agency, or commission with respecno any inatter considered, at a meeting or hearing, he or she will need ~ record of the proceedings, and that, for such purpose, he or she may need to ens'ure that a verbatini record of the proceedings is made; which record includes the testimony and evidence upon which the appeal is to be based~ . '-'. . ". ,~ A~y.person needing a' special accommodation at these meetings may contact the 'Elections Office Americaris with' Disabilities Act '(ADA) Coordinator 81'77Z-567-8187 at least ,48 hours in advance 'of each meeting. Marchl5,Z006 , Publish: February 18, 2006 1333088,' , , . PUBLIC PRE-ELECTION TEST CERTIFICATION OF TABULATING EQUIPMENT TEST FOR THE MUNICIPAL GENERAL ELECTION MARCH 14, 2006 The undersigned members of the Canvassing Board do hereby certify that on February 22, 2006 at 3: ru p.m., the automatic tabulation equipment to be used in counting the election systems ballots was tested to ascertain that the equipment will correctly count the votes cast for all offices and all measures on the ballot. The test was conducted by processing a pre-audited group of ballots so marked as to record a predetermined number of valid votes for each candidate. The tabulation devices tested were as follows: EDGE UNIT # PROTECTIVE COUNT 10021 1.D~(p (j~9 518 ~ 2.7 l.oO~ (g 1.91 5lP8 5SQ S~1 10060 5'1~ We further certify that after the test was completed, the testing materials and programs were sealed in a transfer case with Seal # d4<t 1 9976 9981 9989 9991 9994 ~~~ ~.C~~J EDGE UNIT # PROTECTIVE COUNT 10026 10051 10056 ney I-----~- ----- --. ,.. 103 Voter Tag A002045-001 '. Municipal General 2006 March 14, 2006 Provisional Vote Worksheet INDIAN RIVER COUNTY Status Corrected Precinct Rejection Rational o Accepted 0 Rejected D 7~/J~~ tJllt rv I /J f frlJ /Uj'uli - trot S5- AJV?i!eJ- March 17,20069:48 AM Page 1 of 10 105 Voter Tag A010835-001 Status o Accepted 0 Rejected March 17, 2006 9:48 AM Municipal General 2006 March 14,2006 Provisional Vote Worksheet INDIAN RIVER COUNTY Corrected Precinct D Rejection Rational Page 2 of 10 107 Voter Tag A002048-001 A002048-002 A002058-001 A002058-002 March 17,20069:48 AM Status o Accepted o Accepted o Accepted o Accepted o Rejected o Rejected o Rejected o Rejected Municipal General 2006 March 14, 2006 Provisional Vote Worksheet INDIAN RIVER COUNTY Corrected Precinct D D D D Rejection Rational Page 3 of 10 ~ 204 Voter Tag A002268-001 March 17, 2006 9:48 AM Status o Accepted 0 Rejected Municipal General 2006 March 14, 2006 Provisional Vote Worksheet INDIAN RIVER COUNTY Corrected Precinct D Rejection Rational Page 5 of 10 .' " " ."] t ~-) L- ,~;',~:J : h W 8 flF1IO ~;7 Kay Clem Supervisor of Elections Indian River County, Florida **MEMORANDUM** FROM: MUNICIPAL CANVASSING BOARD MEMBERS, MUNICIPAL CANDIDATES, COUNTY PARTY CHAIRS, BRIAN CONNELLY, ESQ. AND MEDIA KAY CLEM TO: DATE: JANUARY 31, 2006 SUBJECT: CANVASSING BOARD SCHEDULE FOR THE MUNICIPAL ELECTION ON MARCH 14, 2006 The schedule for the Municipal Canvassing Boards for the March 14, 2006 Election is outlined below. All meetings will be conducted at the Supervisor of Elections Office at 1750 25th Street, Vera Beach. Florida Election Code requires a "Public Tesf' of our ~Iectronic tabulation system prior to any election. The Canvassing Boards shall convene and each member of the Canvassing Board shall certify to the accuracy of the test. The Canvassing Boards may designate one member to represent it. The Code requires us to advertise the test in our local newspaper and the test shall be open to representatives of political parties, the press and the public. February 22, 2006 Canvassing Board Orientation ........................2:30 p.m. Public Pre-Election Test for Early Voting Machines, Election Day Machines and Immediately Tabulating Equipment................................. Following 1750 25th Street · Vera Beach, Florida 32960-3363 · (772) 567-8187 · Fax (772) 770-5367 voteindianriver.com ,. " Canvassing Board Schedule Page 2 March 14, 2006 Canvassing Boards Meet to Open and Process Absentee Ballots............................... 2:00 p.m. then recess until 6:15 p.m. Canvass Balance of Absentee Ballots.................6:15 p.m. Public Test............................................... ..Immediately Following Canvass Precinct Returns................................7:00 p.m. All minutes of the Canvassing Board meetings will be your responsibility. We will not have a Clerk available for recording. Please review these dates and contact me if you have any questions. I look forward to working with all of you. '" --. Ul [J"" Ul ~ ~ ...D ...D ru D D D D D L.I'J r- D -CFJ < ::l ~ ~ ~ 'g o ...... ::l .., 0:: ~ ..-: f] ~ ~ ~. ("';, - Ii "1 ::rN..,O ~:i~.~ ~ ...; 0 m ~ 'Jl C n N;,g~ ~ '..-: O' o ~ ~ ~ D D r- CIl.......OCll ~ N _. ~ O"N............. ~ VI'<~ tI) 0 ~. a: >-+, a: ~~CIl~ ::s _. ~ _. ~ ::SO"O 'TjCll~~ r ....... tI) ,../ ~ ct.~ w ~ ~ ~ N~::S~ 1.0 VI 00 f ~ -; ~..,{~; ;~ J:.~ ." S: "lj ~~~: s: ? ~'!u )> UN ,. - 0 : r-"tl, ~ 8W~ ~ 9; ~ ::0-... \.. Om. s: UJ , t::! 11: " TI ~l~ 8mOlf~ o ill ,! < mo~ eN -...~- NN (.0 C) (J) \J '3 (n ...., I '- . INFOIlIATIOII ONn STATE OF FLORIDA DEPARTMENT OF STATE JEB BUSH Governor December 15, 2005 DAVID E. MANN Secretary of State The Honorable Deborah Clark Pinellas County Supervisor of Elections 315 Court Street, Room 117 Clea...'Water, Florida 33756-4158 RE: DE 05-08 Canvassing Boards; Required Number of Members to take Official Action; 99 101.5612(2), and 102.141, 102.151, Florida Statutes Dear Ms. Clark: This is in response to your request for an advisory opinion regarding the number of canvassing board members that are required to be present to take various actions under the Florida Election Code. You are the Supervisor of Elections for Pinellas County and by law a member of your county canvassing board. Pursuant to section 106.23(2), Florida Statutes, the Division of Elections has authority to issue an opinion to you. You have essentially asked how many canvassing board members are required to be present during or are necessary to take the following official actions of the county canvassing board: 1. Public Testing of Absentee Ballot Tabulation Equipment; 2. Canvassing Absentee Ballots (Opening and Processing); 3. Election Night Tabulation (Ballot Duplication); 4. Canvassing of Provisional Ballots (Accept or Reject); and 5. Certifying Official Election Results? Section 102.141, Florida Statutes, specifies who shall constitute the members of the county canvassing board and outlines the duties of the board. While the statute is specific as to the three persons who shall serve as canvassing board members, i.e., the county supervisor of elections, a county judge and the chair of the board of county commissioners, it is silent with regard to the actual number of members of the board that must be present to conduct the official business of the board. However, the Attorney General has previously opined in AGO 050-248 that a canvassing board may act in an official capacity when a majority of the members are present. Therefore, unless othelWise specified in statute or rule, the canvassing board may act when two members of the board are present, thereby constituting a majority, R. A. Gray Building · 500 South Bronough Street . Tallahassee, Florida 32399-0250 Telephone: (850) 245-6500 · Facsimile: (850) 245..(i125 . WWW: http://www.dos.state.O.us ~ " The Honorable Deborah Clark December 15, 2005 Page 2 as long as the two members present are in agreement as to the action to be taken. If they are not in agreement, then a majority of the board has not approved the action. Let us now take these principles and apply them to the specific canvassing board actions about which you mqurre. The public testing of voting equipment is governed by section 101.5612, Florida Statutes. As you note in your inquiry, section 101.5612(2), Florida Statutes, specifically provides, "For the test, the canvassing board may desighate one member to represent it." However, that same section also requires that the canvassing board shall convene and that each member of the canvassing board shall certify to the accuracy of the test. Therefore, for any public testing conducted pursuant to section 101.5612, Florida Statutes, including the testing of absentee ballot tabulators, the canvassing board may designate one member to be present, i.e. represent it, at the actual testing, but all members of the canvassing board must certify to the accuracy of the test. The canvassing of absentee ballots, i.e., the opening and processing of absentee ballots, is governed by sections 101.68, 101.6925 and 102.141(2), Florida Statutes. There being no specific provision contained therein to the contrary, the board action of approving and ordering the opening and processing of the absentee ballots requires that a majority of the members of the canvassing board be present. Once approved and ordered, the clerical work of actually opening the absentee ballots and running them through the tabulators may be done with at least one member of the canvassing board present at all times pursuant to section 102.141(7), Florida Statutes. Election night ballot duplication is governed by sections 101.5614(5) and 101.68, Florida Statutes. There being no specific provision contained therein to the contrary, this board action requires that a majority of the members of the canvassing board be present to approve the duplicate ballots. Again, the clerical activity of creating the duplicate ballot for approval by the canvassing board may be done with only one member of the canvassing board present pursuant to section 102.141 (7), Florida Statutes. The canvassing of provisional ballots, i.e., determining whether to accept or reject, is governed by sections 101.048, 101.049, 101.6925 and 102.141(2), Florida Statutes. There being no specific provision contained therein to the contrary, this board action requires that a majority of the members of the canvassing board be present. The certification of the official election results by the canvassing board is governed by section 102.151, Florida Statutes. There being no specific provision contained therein to the contrary, this board action requires only a majority of the members of the canvassing board. Therefore, the certificate can be signed by just two canvassing board members. You also ask if the answers to these questions would be the same for a municipal canvassing board if the municipality has adopted the Florida Election Code and there are no municipal charter provisions or ordinances that specifically address these municipal canvassing board actions. The answer to this question is yes. ; \ The Honorable Deborah Clark December IS, 2005 Page 3 SUMMARY A canvassing board may act in an official capacity when a majority of the members are present, unless otherwise specified in statute or rule. Therefore, generally the canvassing board may act when two members of the board are present, thereby constituting a majority, as long as the two members present are in agreement as to the action to be taken. If they are not in agreement, then a majority of the board has not approved the action. However, for any public testing conducted pursuant to section 101.5612, Florida Statutes, the canvassing board may designate one member to be present, i.e. represent it, at the actual testing, but all members of the canvassing board must certify to the accuracy of the test. Additionally, once a majority of the canvassing board members has approved and ordered the opening and processing of absentee ballots, the clerical work of actually opening the absentee ballots and running them through the tabulators may be done with at least one member of the canvassing board present at all times. Finally, the certification of the official election results by the canvassing board can be signed by just two members of the canvassing board. These answers would also apply to a municipal canvassing board if the municipality has adopted the Florida Election Code and there are no municipal charter provisions or ordinances that specifically address e municipal canvassing board actions. 1- Kc&J1s Da:..- K.. Roberts Director, Division of Elections Prepared by: Sharon D. Larson Deputy General Counsel DKRlSDUnw ;,,~ .th ;'!'.' ,', .'."".. ,,\C" I'\~\ , Il!l"'"