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HOME OF PELICAN ISLAND
AGENDA
SEBASTIAN CITY COUNCIL
SPECIAL MEETING
THURSDAY, SEPTEMBER 7,2006 - 6:00 P.M.
CITY COUNCIL CHAMBERS
1225 MAIN STREET, SEBASTIAN, FLORIDA
PURPOSE: FIRST PUBLIC HEARING AND TENTATIVE APPROVAL
OF MILLAGE AND FY 2006-2007 BUDGET
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
4. 1st PUBLIC HEARING AND TENTATIVE ADOPTION - PROPOSED MILLAGE
AND TENTATIVE FY 2006/2007 BUDGET
06. 1 OOa
A.
RESOLUTION NO. R-06-18 - Prooosed Millaae Rate for Calendar Year 2006-
Final Public Hearina and Final Adootion Scheduled for Seotember 20. 2006
(Finance Transmittal. DR 420 Certification of Taxable Value. R-06-18)
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, ADOPTING A
PROPOSED MILLAGE RATE OF 3.0519 MILLS FOR THE CALENDAR YEAR 2006; PROVIDING FOR
CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE.
06.100b
B.
RESOLUTION NO. R-D6-19 - Fiscal Year 2006/2007 Tentative Budaet-
Final Public Hearina and Final Adootion Scheduled for Seotember 20. 2006
(Finance Transmittal. R-DS-19. Schedule A)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY,
FLORIDA, ADOPTING THE TENTATIVE BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2006
AND ENDING SEPTEMBER 30,2007; MAKING APPROPRIATIONS FOR THE PAYMENT OF OPERATING
EXPENSES, CAPITAL EXPENSES, AND FOR THE PRINCIPAL AND INTEREST PAYMENTS OF THE BOND
AND OTHER INDEBTEDNESS OF THE CITY IN THE CITY'S GENERAL FUND, SPECIAL REVENUE FUNDS.
DEBT SERVICE FUND, CAPITAL IMPROVEMENT FUNDS, GOLF COURSE FUND, AND AIRPORT FUND,
AND BUILDING DEPARTMENT FUND AS PROVIDED FOR IN SCHEDULE "AD ATTACHED HERETO,
ESTABLISHING AUTHORITY OF THE CITY MANAGER TO IMPLEMENT THE BUDGET; PROVIDING FOR
SEVERABILITY; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE.
4. ADJOURN (All meetings shall adjourn at 10:30 pm unless extended for up to one half
hour by a majority vote of City Council)
HEARING ASSISTANCE HEADPHONES ARE AVAILABLE IN THE COUNCIL CHAMBERS FOR
ALL GOVERNMENT MEETINGS.
Regular City Council Meetings are Scheduled for Live Broadcast on Comcast Channel 25
ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE WITH RESPECT TO ANY MATTER CONSIDERED AT THIS
MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE
PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE
HEARD. (288.0105 F.S.)
IN COMPUANCE WITH THE AMERICANS WITH DlSABIUTIES ACT (ADA), ANYONE WHO NEEDS A SPECIAL ACCOMMODATION
FOR THIS MEETING SHOULD CONTACT THE CITY'S ADA COORDINATOR AT 589-5330 AT LEAST 48 HOURS IN ADVANCE OF THIS
MEETING.
Cit of Sebastian, Florida
Subject: Resolution No. R-06-18
Adoption of Proposed Millage Rate for
Calendar Year 2006.
Agenda No. 0(0.' D Oa.
. tal by: City Manager
DepartmentOrigin:.Finance ~~
City Attorney: ~._
City Clerk: ~
Date Submitted: August 31, 2006
For Agenda of: September 7, 2006
Exhibits:
~ Resolution No. R-06-18
~ Copy of DR 420 Certification of Taxable Value
EXPENDITURE AMOUNT BUDGETED:
REQUIRED: N/A NIA
APPROPRIATION
REQUIRED: N/A
SUMMARY
In accordance with Florida Statute 200.065 (7)(a.)(1.), City Council is required to tentatively adopt
a millage tax rate for calendar year 2006 and for the budget year beginning October 1, 2006 and
ending September 30, 2007 at the first public hearing in which the budget is presented.
The proposed millage tax rate of THREE POINT ZERO FIVE ONE NINE (3.0519) MILLS is the
same as the "rolled-back" tax rate of 3.0519 mills and will provide sufficient operating revenue for
the proposed budget for Fiscal Year 200612007.
RECOMMENDED ACTION
Move to adopt Resolution R-06-18.
RESOLUTION NO. R-06-18
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN
RIVER COUNTY, FLORIDA, ADOPTING A PROPOSED
MILLAGE RATE OF 3.0519 MILLS FOR THE CALENDAR'
YEAR 2006; PROVIDING FOR CONFLICTS; AND
PROVIDING FOR AN EFFECTIVE DATE.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, that:
Section 1. MILLAGE RATE LEVY. There is hereby proposed to levy an
Ad Valorem Tax of THREE POINT ZERO FIVE ONE NINE (3.0519) MILLS against
all real and tangible personal property for the calendar year (January 1, 2006 through
December 31, 2006) and the resulting tax revenue is to be appropriated for the General
Operating Fund of the City of Sebastian for the fiscal year beginning October, 1, 2006
and ending September 30, 2007.
Section 2.
ROLLED-BACK RATE. The taX rate established in Section 1.
is the same as the computed "rolled-back" tax rate of 3.0519 mills.
Section 3.
CONFLICT. All resolutions or parts of resolutions in conflict
herewith are hereby repealed.
Section 4.
EFFECTIVE DATE.
This resolution shall take effect
immediately upon its adoption.
The foregoing Resolution was moved for adoption by Councilmember
The motion was seconded by Councilmember and, upon being put
into a vote, the vote was as follows:
Mayor Brian Burkeen
Councilmember Nathan McCollum
Councilmember Andrea Coy
Councilmember Sa! Neglia
Councilmember Al Paternoster
The Mayor thereupon declared this Resolution duly passed and adopted this 7th day of
September 2006.
ATTEST:
CITY OF SEBASTIAN, FLORIDA
By:
Brian Burkeen, Mayor
Sally A. Maio, MMC
City Clerk
Approved as to form and legality for the
reliance by the City of Sebastian only:
Rich Stringer, City Attorney
HOME OF PWCAN 1SJ.AND
. CERTIFICATION OF TAXABLE VALUE
SECTION r
2006 . Year
DR-420
R. 01/95
Indian River
County
To:' .
. CITY OF. SEBASTIAN
. (Name of Taxing Authority).
. 1 Current Year Taxable Value of Reid Pro e for Oeratin PO
2 Current Year Taxable Value of Personal Pro e for 0 eratin
. 3 Current Year Taxable Value of Cemtrall Assessed Pro e '. for o' eratlil Pu' oses .
4 Current Year Gross Taxable Value forO eratin Pi.! oses f'+ 2 + 3 = 4
.5 Current Year Net New Taxable Value (New Construction ~ Additions + Rehabilitative
.. Improvements Increasing Assessed Value At Least 100% T Annexations - Deletions)
6 Current Year Ad"usted Taxable Value 4 - 5 = 6
7 Prior Year FINAL Gross Taxable Value
. (From Prior Year Application Form DR-403 Series) .'. '
"1 do~ereby c~itify t~~ values shown herein to be~rrect to th~ b~stof my I<nqwl.?dgeand beliE;lf....vyitn~ss .~y. h:~n~.~?~ offic!al signatlire at"
VemBeach ,Aorida:~~ 27lli dayof.~.,od~... ';~~d~
.' . .. Signature of ProPE!rty ApP~lser' , . .
. TAXING AUTHOR.I"'f(; Ifthlsportlon of the fonn Isoot completed InF.I.!U.your AUthoritY will be denl.ed TRIM c~rtlf!ca.tion::<.'
. aridposslbiy 10s~'I~.ri1mage ievy prIVilege fo~the tax yeiir; If ariy,lnals Inapplicable, enterN/A ~r.,o~.. ", ." :... ~ '...... ',:' "., .
'SECTlbNn:,-:;~:.:!' ' . . .' .... ':' ',.::,. .' ",,' ':'d' . .
$
$
$
$
$
1,501,646,713
. $3.135,529
949~661
1,555,731;.903
95,329,297
1
2
3
4
5
:$
$
1,460,402,606
1;133,374,977 .
6
7
. ('
8 PriorYear 0 'eratin . Milia . EfLe .
. ..
9 Prior Year Ad.Va'lor~m ProCeeds, . x 8
10 Current Year Rolled-BackRate'S'/ 6,' .'. .', .'
. 1'1 Curtent \{e~r Pr6po,sed Operating MN'age Rate. .
'12 CheckTYp'E:of.TaXing Authortty::.," . . . c:()un:tY<'.. _.
. "M.~n'iCipality . . '.' .' . .... :jndePendent sp~~i.~'QJstryct.
. Deperd~,nt District .' " .
. -""'" Multi-CountY ;/..
. .
~'::.13 IF-DEPENDENT"SPECIAL DISTRlct'()R"MSTu.ls'MA'R:KED~'Pt.EASE'SEE REVER.SE SIDE~: .' .... " ."' '.-~.:.; .
. 14 Cl,Irrent Year Miliae Letor ',: ':;;"~ VOTED DEBT SERVICE '$>.0: o. .,
15 Ci1rr~nf Ye~r 'MIlia' e Le >for. .).::>; OTHER VOl'EDM1LLAG'E.' . $"0,; '.
~DEPENDeNT. S.~~CIAL DIST~I~:~~SKIP IineS"(16l,t~rOUgh (~.2l..:..., . ,<: .'
16 EnterTotal Prior:Vear Ad Vaiotemproceeds ofALLPEPE.NDENT SpeClaIOi$tricts; $....;..,
, &' MSTU'sle~ng a 'miilage.: (The :stith ~fi..iJie (9) frorn;'e~ch D'istncfs'Form DR420 . . .... :'0:' .
. '17 Total Prior Year Pr:~ceeds: 9 +'16': . . $ .4 456 991':'
. .
- . . . . .
18' The Cluten(Year A re' ate Rolled~backRate $ . 3 ~Q5-~_=;-{. ": .'; "
. 19 'Currerit Vear A,' re ate ROlled-ba6r<' T~es: 4 x1 B is ; 4,747,938:.
'20 .Enter Total Of~lInon~votedAd ValdrelT)Taxesproposed.1tlbelevied bythePrincipal'".$ -.' ,< .... .
. Taxing Authority/aU O.ependent Oistrtcts, &"MSTU's if any~' Ljne (1.1) x line "(4)... .' r . .6":i~7~, 9.1.~.~';.-
21 CurrentYeat Pro cased A re ate Milia ei Rate: 20 14....3.9325
22 Current Year Proposed Rate as a PERCENT CHANGE ofI3oll~!1-back R~te:, ' .
[(Line21/Line18}-1.00Ix100 " :'. .. . -,' - " %
. Date;~;:rimeand ~r~ceofth.'e FjrStP~blii~u~ge~Hea~irig: :i',~i'hui-Sda\r, 'S~Pt~r 7'~'2006;'6:bo.ttIri~ ~Citv CoUntil '.
'. .th~rs/se:i:a~,t:iEUICitY1.Ja:l1,12~5~~S.tre~t;:<-$~p.astian,.:F.loridq. j29~ ...... .
I do llerebycertitY the millage~culd r~t~$'s.hown h~r~.in .tob.~ correct tq the. ~~stof my knowledge ancJbeiief, ,fUJ:lTI:JER, " '. ."
Icertlfy at all . lages cG/llplywiththe pro,vislons of S.~ction2QO.011 i:>r 200:081 , F.S.WITNESS my.iiand andofflclal. . . .'
signa~ t .', :of .seIEst:il:i:d': Fiorida,tl1i~ Jh~' 7th ' 'daY'!>f.'(~Orith; and Year{: ':"J1iiv: '2006>'
er $1,000 8
9
- "e':$1,dOO 10
per$1,000 11
. MUh~ipa,t~~rvice,nlXin9 Unit:. .:: ". 12
. '.'Wate( M,ariagement District ....,
. . . '~." '.:' . . " . ~.
13 .
. . er$1',00014
'ed1~boO.15
.' ,.- -j
..:
" '.'
-'..':;.'
Ci~y:,~ger
.,; .'
'225 '''ill:.:St~eet . f
~ailing Address .>",,'!.>, . ".' . .' ..... .
. Sebastiilii'. '.'Florida 329.58
. ....... ..... ...,t...: _". '. ._' .' ". ...'
<.' .... State". Zip
1225 Main,St ...sebastian,
. Address of Physica., Location' ,:;;>:"
. .... ..Shai-~cis q:,.:,:~;:",;':
. '~"\.,:Na.r:n~ '.of C"o.I)~~~ ..P~rsc;>ri:" .........
". (772 }.~8.B~$,205" '.(V72}3S8-8249.
. ". . . . ; Phone # .', 'Fax#:',:.. .,: .
. . Se~lnstru!;:tlons :on. Reverse Side. . ,.'
City
"'-".. ......,
HOME. 0' PEUCAN ISlAND
Cit of Sebastian, Florida
Subject: Resolution R-06-19
Adoption of a Tentative Budget for Fiscal
Year 200612007
Agenda No. -.Sllo. I DO b
.
'ttal by: City Manager
Department Origin: Financ~~~
City Attorney: ~ .
City Clerk: ..M!\....
Date Submitted: August 31, 2006
For Agenda of: September 7, 2006
Exhibits:
. Resolution R-06-19 and Schedule "A"
EXPENDITURE
REQUIRED: N/A
AMOUNT BUDGETED:
N/A
APPROPRIATION
REQUIRED: N/A
SUMMARY
In accordance with Florida Statute 200.065, a tentative budget for fiscal year 2006/2007, beginning
October 1, 2006 and ending September 30,2007, has been submitted to the City Council for review.
A Budget Workshop was held on August 16, 2006 for the purpose of providing Council
deliberations on the budget and public input. There are several changes made to the Fiscal Year
2006-07 proposed budget subsequent to the budget workshop. These changes include the following
elements:
. Change the health insurance premium from 33% increase to 18% increase.
-~
. Adding a Planner position in the Growth Management Department. Total cost to the
City is $ 50,750, which is 50% funded by the General Fund and 50% funded by the
Building Department.
. Increase Property, Casualty, and Liability Insurance premium by $200,000.
· Increase transfer from Stormwater Utility Fund to the General Fund by $230,000.
. Eliminate a Stormwater Division crew truck replacement - $23,000.
· Reduce the General Fund contingency account by $80,534 to balance the General
Fund budget.
The proposed budget for the City as a whole is $27,692,947. Proposed budget by fund is presented
as Schedule "A".
RECOMMENDED ACTION
Move to adopt Resolution R-06-19.
RESOLUTION NO. R-06-19
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA ADOPTING
THE TENTATIVE BUDGET FOR THE FISCAL YEAR BEGINNING
OCTOBER 1, 2006 AND ENDING SEPTE:MBER 30, 2007; MAKING
APPROPRIATIONS FOR THE PAYMENT OF OPERATING
EXPENSES, CAPITAL EXPENSES, AND FOR THE PRINCIPAL
AND INTEREST PAYMENTS ON THE BOND AND OTHER
INDEBTEDNESS OF THE CITY IN THE CITY'S GENERAL FUND,
SPECIAL REVENUE FUNDS, DEBT SERVICE FUND, CAPITAL
IMPROVEMENT FUNDS, GOLF COURSE FUND, AIRPORT
FUND, AND BUILDING DEPARTMENT FUND AS PROVIDED
FOR IN SCHEDULE "A", ATTACHED HERETO, ESTABLISIDNG
AUTHORITY OF THE CITY MANAGER TO IMPLEMENT THE
BUDGET; PROVIDING FOR SEVERABILITY; PROVIDING FOR
CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City Manager has submitted a Proposed Budget for the City of
Sebastian for the fiscal year beginning October 1, 2006, and ending September 30, 2007;
and
WHEREAS, on September 7, 2006, the City Council conducted Public Hearings on
the Tentative Budget.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, that:
Section 1. The City Manager's Tentative Budget is hereby adopted for the Fiscal
Year beginning October 1, 2006 and ending September 30, 2007, subject to final hearing
on September 20, 2006.
Section 2. The amounts shown on the attached Schedule "A" are to be appropriated
out of the Treasury of the City, including any revenues accruing to the City available for
purposes of the City's budgetary accounts.
Section 3. The City Manager shall be authorized and directed to proceed with the
implementation of the service programs and projects provided for in the budget. Such
implementation is to be consistent with the provisions of the City Code of Ordinances and
policies established by the City Council.
Section 4. The City Manager shall be authorized to make budget adjustments within
budgetary accounts, as he deems appropriate. He shall be further authorized to make
budget adjustments between budgetary accounts when necessary to implement programs,
projects, and expenditures authorized by the City Council. All other budgetary
adjustments will require prior approval by the City Council.
Section S. If any clause, section, or other parts of this Resolution shall be held by any
Court of competent jurisdiction to be unconstitutional or invalid, such unconstitutional or
invalid part shall be considered as eliminated and shall in no way affect the validity of the
other provisions of this Resolution.
Section 6. All Resolutions or parts of Resolutions in conflict herewith are hereby
repealed to the extent of such conflict.
Section 7. This Resolution shall become effective upon passage.
The foregoing Resolution was moved for adoption by Councilmember
The motion was seconded by Councilmember and, upon being put
into a vote, the vote was as follows:
Mayor Brian Burkeen
Councilmember Nathan McCollum
Councilmember Andrea Coy
Councilmember Sal Neglia
Councilmember Al Paternoster
The Mayor thereupon declared this Resolution duly passed and adopted this 7th day of
September, 2006.
CITY OF SEBASTIAN, FLORIDA
By:
Brian Burkeen, Mayor
ATTEST:
Sally A. Maio, MMC City Clerk
Approved as to form and legality for the
reliance by the City of Sebastian only:
Rich Stringer, City Attorney
GENERAL FUND
REVENUES:
001501
001501
001501
001501
001501
001501
001501
001501
EXPENDITURES:
010001
010005
010009
010010
010020
010021
010035
010040
010041
010042
010043
010044
010046
010047
010048
010049
010051
010053
010052
010054
010056
010057
010059
010080
010045
010099
ATTACHMENT TO RESOLUTION R-06-19
SCHEDULE "A"
BUDGET SUMMARY
FISCAL YEAR2006/2007
Taxes and franchise fees
Licenses and permits
Intergovernmental
Charges for services
Fines and forfeits
Miscellaneous
Transfers in
Restricted cash balance carryforward
Total Revenues
City Council
City Manager
City Clerk
City Attorney
Finance
Management Information System
Human Resources
Police Special Operations
Police Administration
Police School Resource
Police Patrol Division
Community Policing Unit
Professional Standards
Police Detective Division
Police Support Services
Police Dispatch Unit
Engineering
Stormwater Utility
Roads and Maintenance
Garage
Building Maintenance
Parks and Recreation
Cemetery
Growth Management
Code Enforcement Division
Non-departmental
Total Expenditures
1
$ 7,681,502
231,200
2,380,000
441,342
55,900
397,562
736,192
398,480
$ 12,322,178
$ 42,608
230,467
340,565
213.234
358,552
235,069
228,567
368,105
246,179
149,964
2,120,055
154,140
124,474
575,868
313,865
457,765
550,671
1,405,316
856,381
220,397
167.515
1,057,256
166,824
385,964
17,6,759
1,175,618
$ 12,322,178
ATTACHMENT TO RESOLUTION R-06-19
SCHEDULE "A"
BUDGETSUM:MARY
FISCAL YEAR 2006/2007
SPECIAL REVENUE FUNDS
LOCAL OPTION GAS TAX FUND
120010 REVENUES
Taxes $ 720,000
Miscellaneous 45,000
Total Revenues $ 765,000
120051 EXPENDITURES
Operating $ 202,429
Debt service 300,000
Transfers out 262,571
Total Expenditures $ 765,000
DISCRETIONARY SALES TAX FUND
130010 REVENUES
Taxes $ 3,127,000
Miscellaneous 113.300
Total Revenues $ 3,240,300
130051 EXPENDITURES
Transfers out $ 3.240,300
Total Expenditures $ 3,240,300
RECREATION IMPACT FEE FUND
1600 10 REVENUES
Impact fee $ 360,000
Miscellaneous 45,000
Total Revenues $ 405,000
160051 EXPENDITURES
Transfers out $ 70,000
Non-operating 335,000
Total Expenditures $ 405,000
STORMW A TER UTILITY FUND
163010 REVENUES
Stormwater utility fee 820,000
Miscellaneous 86,200
Restricted cash balance carryforward 392,476
Total Revenues $ 1,298,676
163051 EXPENDITURES
Operating $ 3,500
Transfers out 1,295,176
Total Expenditures $ 1.298,676
2
ATtACHMENT TO RESOLUTION R-06-19
SCHEDULE "A"
BUDGET SUMMARY
FISCAL YEAR 2006/2007
SPECIAL REVENUE FUNDS. CONTINUED
LAW ENFORCEMENT FORFEITURE FUND
190010 RE~~
Fines and forfeits
Miscellaneous
Total Revenues
190051
191010
191051
EXPENDITURES
Operating
Total Expenditures
G.R.E.A.T. PROGRAM FUND
RE~~
Intergovernmental Revenue
Total Revenues
EXPENDITURES
Operating
Total Expenditures
DEBT SERVICE FUNDS
230010
230051
263010
263051
DISCRETIONARY SALES SURTAX REVENUE BONDS
RE~~
Miscellaneous
Transfers in
Total Revenues
EXPENDITURES
Operating
Debt service
Total Expenditures
STORMW ATER UTILITY RE~NUE BONDS
RE~~
Miscellaneous
Transfers in
Total Revenues
EXPENDITURES
Debt service
Total Expenditures
3
8,000
3,500
$ 11,500
$ 11,500
$ 11,500
$
10,000
10,000
$
$
.10,000
10,000
1,975
1,033,207
$ 1,035,182
$ 300
$ 1,034,882
$ 1,035,182
$
875
437,273
438,148
$
$
438,148
438,148
ATTACHMENT TO RESOLUTION R-06-19
SCHEDULE "A"
BUDGET SUMMARY
FISCAL YEAR 2006/2007
CAPITAL PROJECTS FUNDS
REVENUES
Transfer from Local Option Gas Tax Fund
Transfer from Discretionary Sales Tax fund
Transfer from Recreation Impact Fee Fund
Transfer from Stonnwater Utility Fund
Transfer from Airport Operating Fund
Grants
. Total Revenues
EXPENDITURES
Roads projects
Recreation facilities projects
Stonnwater Improvements/Physical Environment
Public Safety
Debt service
Total Expenditures
GOLF COURSE FUND
410010 REVENUES:
Charges for services
Miscellaneous revenues
Total Revenues
410110
410120
410120
410130
EXPENSES:
GOLF COURSE ADMINISTRATION
Personal services
Operating expenses
Debt service
Total Administration
GOLF COURSE GREEN DIVISION
Operating expenses
Capital Outlay
Total Golf Course Green Division
GOLF COURSE CARTS DIVISION
Personal services
Operating expenses
Total Golf Course Carts Division
Total Golf Course Expenses
4
262,571
1,934,293
70,000
436,557
37,500
2,292,500
$ 5,033,421
2,912,571
1,081,156
800,000
85,000
$ 154,694
$ 5,033,421
$
1,594,510
39,725
1,634,235
$
$ 316,997
332,051
301,990
$ 951,038
561,300
15.000
$ 576,300
52,047
54,850
$ 106,897
$ 1.634,235
ATTACHMENT TO RESOLUTION R-06-19
SCHEDULE "A"
BUDGET SUMMARY
FISCAL YEAR 2006/2007
AIRPORT FUND
450010 REVENUES
Charges for services
Miscellaneous revenues
Total Revenues
450110
EXPENSES:
Personal services
Operating expenses
Contingency/Reserve
Total Expenses
BUILDING DEPARTMENT
480010 REVENUES
Charges for services
Miscellaneous revenues
Total Revenues
480110
EXPENSES:
Personal services
Operating expenses
Capital outlay
Contingency/Reserve
Total Expenses
TOTAL BUDGET SUMMARY
GENERAL FUND
SPECIAL REVENUE FUNDS
DEBT SERVICE FUNDS
CAPITAL PROJECT FUNDS
ENTERPRISE FUNDS
TOTAL BUDGET FOR ALL FUNDS
5
$ 390,647
5,588
$ 396,235
$ 228,839
129,896
37,500
$ 396,235
$ 1,056,400
46,672
$ 1,103,072
$ 649,348
410.071
22,790
20,863
$ 1,103.072
$ 12,322,178
5,730,476
1,473,330
5,033,421
3,133,542
$ 27,692,947
HOME Of PELICAN ISlAND
1225 MAIN STREET. SEBASTIAN, FLORIDA 32958
TELEPHONE: (772) 589-5330 · FAX (772) 589-557!}
August 30, 2006
The Honorable Mayor Bryan Burkeen and City Council
City of Sebastian
1225 Main Street, City Hall
Sebastian, Florida, USA
Re: Fiscal Year 2007 Bud2et Letter of Transmittal
Dear Mayor Burkeen and City Council Members:
In compliance with provisions of the City Charter and State of Florida Statutes, I am pleased to submit for your
review and consideration the Proposed Fiscal Year 2006/07 Budget. The budget provides a rolled back millage
rate from the current fiscal year. This is possible as a result of a strong increase in property values over prior
years, as well as implementation of conservative budgeting practices in all city departments. Annual increases in
taxable property values have averaged 12.8% over the past six years, whereas this year, taxable property values
increased 28.85%. For the Fiscal Year 2006/07 Proposed Budget, Ad Valorem taxes revenue represents 36.8% of
total General Fund proposed revenue budget estimates and is the largest single source of revenue for the General
Fund. The proposed budget for the coming year reflects our determination to fund important programs and save
wisely. The recommendation to roll back the millage rate will not result in a reduction in the delivery of quality
services, projects and programs to our residents. Based on the preliminary roll and recommended expenditures,
the proposed millage rate is as follow:
Current Rolled-back Proposed Percent Decrease
Millage Rate Millage rate Millage Rate From Current Rate
City Operating 3.9325 3.0519 3.0519 -22.39%
FY 2005/2006 FY 2006/2007 FY 2006/2007
For illustrative purposes, the effect of the proposed millage on a home with an assessed value of $150,000 (net of
$25,000 homestead exemption) is presented below.
Tax Based On Tax Based On Tax Based On .
Current Rolled-back Proposed Tax Dollar Decrease
Millage rate Millage Rate Millage Rate From Current Rate
City Operating $ 589.88 $ 457.79 $ 457.79 $ (132.09)
FY 2005/2006 FY 2006/2007 FY 2006/2007
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The City of Sebastian has ambitious goals articulated by City Council, administration, and various boards and
committees, many of which were outlined during the course of numerous meetings, discussions and presentations
provided by City Council and the Office of the City Manager during the past year. The City Council and
administration have worked diligently on developing an identity and character that is distinctively Sebastian. The
proposed budget prepared for the City Council's review and consideration keeps the focus and forward
momentum that has been established by the community, all consistent with the following goals formally adopted
by the City of Sebastian:
GOALS
1) An efficient, user-friendly government;
2) Commitment to the future - proactive planning for growth
management, technological advances and sound economic development
policies;
3) Proactively address issues that will positively impact quality of life;
4) Promote environmental conservation;
5) Implement citywide infrastructure improvement initiatives.
With these goals in mind, the highlights of the Fiscal Year 2007 Proposed Budget is as follows:
BUDGET IDGHLIGHTS
. A review of the current Fiscal Year 2006 budget highlights confirms that a budget is a planning document
recommending the allocation of resources that will accomplish a municipality's goals and vision. Major factors
impacting the Fiscal Year 2006-2007 budget are the addition of new employees due to the area growth, employee
health insurance, property, casualty, and general liability insurance, stormwater, and area development.
Currently the City's General Fund funds nearly 90% of the City personnel. Approximately 70% of the total
. .
proposed general fund budget is personnel costs. More than. 10% . of the general fund budget is for health
insurance benefit. The newly approved health insurance contract reflects an. 18% increase from the current
premium, which has been factored in the proposed budget. Salary increases are governed by Communications
Workers of America (CWA) and Police Benevolent Association (PBA) union contracts, as well as management
benefits package for exempt employees. The CW A contract is expiring September 30, 2006; City staff is currently
working on negotiating a new CW A contract. This proposed package reflects the salary increase under the current
CW A contract.
The recommended budget proposes an increase of three (3) full time positions and one (1) part-time positions and
a decrease of two (2) full-time positions and one (1) part-time position. The net result is an increase of one full-
time position for FY 2006-07. The table on the next page shows the number of recommended full-time and part-
time positions for the next fiscal year.
Personnel increases included in this proposed budget are listed below.
· Two (2) full-time road patrol police officers for the Police Department due to the area growth
· One (1) Planner position for the Growth Management Department due to the area growth and the
implementation of GIS system.
· One (1) part-time receptionist for Code Enforcement Division due to the workload.
As part of the reorganization effort to reduce costs and operate more efficiently, the purchasing function has been
decentralized to the DepartmentlDivision level. The reorganization includes the elimination of the Buyer position.
The City Manager is the purchasing officer of the City, who oversees the entire purchasing program and enforces
compliance issues. In addition to the buyer position, a full-time recreation leader's position has also been
eliminated.
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RECOMMENDED FULL-TIME AND PART-TIME POSITIONS
Increase!
FY 2005/2006 FY 2006/2007 (Decrease)
DepartmentlDivision Fff Pff Fff Pff Fff ~ff
City Council 0 5 0 5 0 0
City Manager 2 0 2 0 0 0
Central Garage 3 1 3 1 0 0
City Clerk 4 1 4 0 0 (1)
City Attorney 2 0 2 0 0 0
Finance 6 0 5 0 (1) 0
Mgmt Information Svcs 3 0 3 0 0 0
Human Resources 3 0 3 0 0 0
Police Department 54 8 56 8 2 0
Engineering 6 4 7 4 1 0
Stormwater Utility 13 0 13 0 0 0
Roads & Drainage 12 1 11 1 (1) 0
Building Maintenance 2 0 2 0 0 0
Parks & Recreation 16 17 15 17 (1) 0
Cemetery . 2 0 2 0 0 0
Growth Management 4 0 5 0 1 0
Code Enforcement 3 0 3 1 0 1
Building Department 11 0 11 0 0 0
Golf Course Administration 3 12 3 12 0 0
Golf Course Cms 0 7 0 7 0 0
Airport 3 2 3 2 0 0
SUB-TOTALS 152 58 153 58 1 0
TOTALS 210 211 1
On May 24, 2006, the City Council adopted a six-year capital improvement program for Fiscal Year 2007-2012
and a six-year capital outlay plan for items greater than $7,500 for fiscal year 2007-2012. Staff has incorporated
the plan into the proposed FY 2006-07 budget. Beside the road paving project and the heavy equipment lease
payment, which are on going, staffs have recommended ten (10) capital projects for consideration. The detailed
project listing is located on page 137. Under the City Council's direction, several projects, such as 1A round
stormwater swale rehab, sidewalklbike path project, and Community Center Phase I have been incorporated into
the capital budget. Besides utilizing the traditional funding sources such as Discretionary Sales Tax revenue,
Local Option Gas Tax, Recreation Impact Fees, and Stormwater Utility Assessment Revenue, grant opportunities
are also being considered and incorporated into the capital budget.. Major grant funded projects include the Easy
Street renovation and the construction of Taxiway C at the Sebastian Municipal Airport.
With the completion of the airport administration building, additional operating costs such as electricity, water
and sewer, rent charges from Airport fund to Public Works and Engineering Departments have been programmed.
Staff anticipates the moving of the Public Works and Engineering Departments to the airport administration
building will take place in early Fall 2007.
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The Proposed Fiscal Year 2007 Budget will not depart from the current direction of the city, and we will stay the
course by undertaking the following programs, projects and activities:
· Continue the stormwater swales and ditches mowing program;
. Initiate the stormwater ~ round swale rehab program;
· Opening and dedication of the historic Sebastian elementary school, with fmancial assistance
from the State of Florida Bureau of Historic Preservation Special Category Grant Program;
· Opening and dedication of Sebastian Municipal Airport Administration Facility, to include
the Department of Public Works and the Department of Engineering office space and
customer services areas;
· Continue partnership with Waste Management, Inc. to provide municipal solid waste
collection services via an exclusive five year renewable option franchise agreement
authorized by City Council in June 2003;
· Continue implementation of the Sebastian Stormwater Utility Master Plan Capital
Improvement Program as adopted by City Council in Fiscal Year 2003;
· Continuation of Citywide Parks Construction Program, with fmancial assistance from the
Parks and Recreation Impact Fee Fund and various state grants;
· Continuation of Street Resurfacing Program;
. Continue successful grantsmanship program;
· Continue School Resource Officer program to provide services to youth at both Sebastian
Elementary School and Pelican Island Elementary School;
· Continue implementation of sidewalk installation program;
· Partnership with Sebastian Community Redevelopment Agency to initiate additional projects
and programs to benefit the Community Redevelopment District;
· Implementation of Sebastian Municipal Airport Business Plan;
· Continue capital improvements at Sebastian Municipal Airport - via partnership with the
Florida Department of Transportation (FDOT) Aviation Section and with the Federal
Aviation Administration (FAA).
. Continue economic development policy formulation and marketing efforts.
COMPARATIVE AND TREND ANALYSIS
General Fund expenditures per capita in Sebastian for the last three years reflect a continued effort to increase
service level to residents. This is evidenced by expenditures per capita and area population increase (reference the
table below and CHART I). Through various cost efficiency initiatives (e.g. procurement of grants, outsourcing,
low interest fmancing and bond refinancing), more programs and projects have become possible despite reduced
dependency on property taxes.
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CHART I
."
General Fund Expenditures Per Capita (Real Dollars)
-..
u:l
; $700
=a $600
:: $500
=
~ $400
::; $300
~ $200
a $100
~ $0
~
2002
2003
2004
2005
2006
2007
Another important consideration involves strict attention to the cost of personal services in the last four years.
The comparison of General Fund personnel costs to total General Fund operating expenditures for the past four
years is shown in the table below and CHART II. The percentage of General Fund personnel Costs to the total
General Fund operating expenditures actually shows a declining pattern from FY 2003 to FY 2006. The
percentage increase from FY 2006 to FY 2007 is mainly due to the health insurance premium increase of 18%.
Respective analysis and organizational structuring in various departments has enabled administration to budget
for capital outlay replacement and to secure equipment to ultimately assist field crews to be more productive. In
addition, this budget continues to reflect (although on an even more conservative basis) a current trend directed by
City Council and administration to continue funding maintenance projects.
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City of Sebastian, Florida
Comparison of General Fund Personnel Costs to Total General Fund Expenditures
Fiscal Year
2001-2002
2002-2003
2003-2004
2004-2005
2005-2006
2006-2007
Actual
Actual
Actual
Actual
Projected
Proposed
. Personnel
Costs
$5,766,002
$6,728,449
$7,544,709
$8,261,416
$7,819,229
$8,580,543
Total
General fund
Expenditures
$7,709,304
$8,880,822
$10,443,026
$12,906,248
$12,568.192
$12,322,178
Percentage
74.79%
75.76%
72.25%
64.01%
62.21 %
69.63%
CHART n
City of Sebastian, Florida
Comparison of General Fund Personnel Costs to
Total General Fund Expenditures
l:n $15
=
~ ~ $10
8 ~ $5
$0
2002 2003 2004 2005 2006 2007
Fiscal Year
. General Fund Personnel Costs . Total General Fund Expenditures
A significant factor continuously examined by administration on an annual basis is full-time employees per
thousand populations. In the past few years, the City has experienced tremendous growth, which pertains to
property values and the populations. Under the direction by City Council, Sebastian is actually experiencing a
decreasing trend on full-time employees per thousand populations. This is illustrated in Chart III. Sebastian
continues to compare quite favorably with other Space Coast and Treasure Coast communities. However, I must
advise to caution when using this benchmarking technique since Sebastian does not offer fire protection, water
and sewer, and electric utilities services.
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CHART III
City of Sebastian, Florida
Full-time Employees per thousand Population
8.50
8.00'
7.50
7.00
6.50
2000 200 1 2002 2003 2004 2005 2006
Fiscal Year
Sebastian continues to benefit financially via the Fiscal Year 2000 directive to remove the then utility tax cap that
impeded progressive taxation efforts for. many years prior. The vast majority of Florida cities levy the utility tax to
offset rising property tax rates and also to fund various capital improvements. As evident with adopted millage
rates during the last three fiscal years (see page 163 in Schedule section) as well as this year's recommendation,
the aforementioned action has yielded a lower incidence of property taxation.
The comparison of General Fund actual undesignated fund balance to the General Fund total expenditures is
illustrated in Chart N and Chart V. (Note - Fiscal Year 2006 information is based on projection) As required by
the adopted financial policy, the General Fund unreserved fund balance will be maintained in an amount greater
or equal to 15% of the annual General Fund Expenditure Budget. Nationally recognized Government Finance
Officers Association also recommend the undesignated fund balance to be no less than one to two months of the
General Fund regular operating expenditures. The chart reflects a continued trend the administration has
encouraged in maintaining a healthy General Fund undesignated fund balance. Such trends are indicators of the
financial stability of a community. On October 1, 2002, the City Council adopted a resolution to designate
$1,000.000 from the General Fund undesignated fund balance to provide an advance to the airport for capital
improvements, if needed. The line of credit reserve shall expire at the end of Fiscal Year 2007. This explains the
significant General Fund undesignated fund balance decrease in Fiscal Year 2003. Even with this designation, the
General Fund undesignated fund balance remains healthy and well above the minimum requirement set by the
City's financial policies. Hence to stay in this position, the Council will be asked to increase the undesignated
fund balance from 15% to 25% of General Fund expenditures.
CHART IV
City of Sebastian, Florida
Comparison of General Fund Undesignated Fund
Balance to General Fund Total Expenditures
~ 15
a 10
~,. 5
o
2001 2002 2003 2004 2005 2006
Fiscal Year
. General Fund Undesignated Fund Balance
. General fund Total Expenditures
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Chart V
City of Sebastian, Florida
Percentage of General Fund Undesignated Fund
Balance to General Fund Total Expenditures
50.00%
u 40.00%
bO
~ 30.00%
u
~ 20.00%
u
A.. 10.00%
0.00%
2001 2002 2003 2004 2005 2006
Fiscal Year
BUDGET BY FUNCTION
Economic Environment
As reported by the University of Florida Bureau of Economic and Business Research, 2006 Estimates of
Population, the City of Sebastian continues to grow. In addition, Sebastian is approaching a point in its
development evolution reflecting an approximate "build-out" rate of 60%. As such, the City faces challenges
relative to growth in both residential and commercially zoned areas. With the continued residential growth, there
are parallel new commercial developments. The Village Shops of Sebastian are nearing completion of Phase n,
adding several new retail buildings in the "historic fishing village" theme. Commercial growth on the west side
of Sebastian continues, with a nevi Publix grocery store and a new shopping center (Shoppes of Sebastian, Phase
I) offering dining and other retail amenities. Several new commercially zoned areas were annexed into the City,
and are in various stages of planning for new commercial developments including a Space Coast Credit Union,
Shoppes of Sebastian Phase n, Sebastian Crossing Commercial and Sebastian Crossroads Plaza. Several
industrial properties have also been developed providing additional service and warehousing opportunities. These
include two buildings in the Sebastian Industrial Park, new mini-warehouse buildings in the 512 Commerce
Center, a contractor trade building (Arnold's Air) and an auto service-building (Firehouse Garage).
The Sebastian Community Redevelopment Agency (CRA) continues to play an important role in Economic
Development. Recent infrastructure improvements within the CRA area have increased the tax-incremental
revenues the City receives. This year, the CRA developed a new program, the Fa~ade, Sign and Landscaping
Grant, and has awarded four grants to local businesses. Other businesses are enhancing their exteriors, including
the recent Wal-Mart renovation that included upgraded landscaping and new exterior colors that meet the overlay
district requirements.
The Growth Management Department has worked closely with the Office of the City Manager and Sebastian
Municipal Airport to draft development guidelines identifying the uses and aesthetics of new development.
The City continues to utilize the web site for businesses that was - implemented a year ago,
www.sebastianbusiness.com. The website features information on economic incentives, relocation and
business development. The City has also strived to provide new businesses with information on the local
Chamber of Commerce and the benefits it offers to its members. The City has also developed new procurement
standards to include local businesses in the purchasing process. Also, the City's provides support to several local
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~-_..-
,
festivals, like "The Sebastian Clambake" and ''The Pelican Island Wildlife Festival" that provide direct economic
benefit to the community.
General Government
The Sebastian Elementary School House renovation project (Old City Hall) currently is underway with a
completion date estimated to be in April 2007.. This project is funded by the Historic Preservation Grant, and
Discretionary Sales Tax Revenue Bond proceeds, and Discretionary Sales Tax Revenue. The building will be
used to house the Historical Society and Association for Retarded Citizens (ARC).
The City Council currently is considering the possibility to relocate the Community Center. Site possibilities have
been presented to the Council for consideration. A funding allocation of $931,156 from Discretionary Sales Tax
Revenue has been incorporated in the capital budget for the Community Center Phase 1- Design and Planning.
Currently, the public Works Compound phase I project has been delayed due to funding and priority issue.
Further development of this project will be brought before Council for consideration in the near future.
Community Safety
The Sebastian Police Department (SPD) has been working diligently to augment both operations and expectations
since the agency reCeived law enforcement accreditation from the Commission for Florida Law Enforcement
Accreditation nearly four years ago. This designation has markedly increased SPD's ability to prevent and
control crime through more effective and efficient delivery of law enforcement services to the community.
Primary reasons for seeking accreditation included: the necessity for SPD to establish goals and objectives with
provisions for periodic updating; constant reevaluation of whether departmental resources are being employed in
accordance with agency goals, objectives and mission; constant. reevaluation of departmental policies and
procedures as documented in the department's written directive system; to accommodate correction of internal
deficiencies and inefficiencies before they become public problems; and the opportunity to reorganize without the
appearance of personal attacks. . Essentially, maintaining accreditation will continue to serve as a yardstick to
measure the effectiveness of SPD's programs and services, augmenting standards and practices agency wide.
Such an arrangement is most appropriate in that growth orienl;ed communities like Sebastian, tend to experience
higher incidence of crime as populations continue to diversify and expand. Standards and performance
measurements resulting from the accreditation process will continue to guide both SPD and city administration in
alleviating such potentially adverse conditions.
Although the City of Sebastian. continues to remain as one of the fastest growing municipalities in Florida, crime
rates have fortunately remained relatively constant. Sociological and economic trends suggest that a relationship
typically exists between surges of criminal activity and community growth. This has not at all been the case in
the City of Sebastian. As referenced in the Sebastian Police Department 2005 Annual Report, SPD has been quite
successful in providing quality law enforcement services to the community. Notable statistics reflective of this
position include Sebastian's total index crime clearance rate of 31 %, compared to the state average rate of 22.6%,
and fudian River County's rate (collective average of all agencies and jurisdictions) of 24.4%. Sebastian has
experienced slight increases in certain crimes including aggravated assault, sexual assault, burglary and Vehicle
theft. Robbery has decreased slightly. There were no homicides in 2005.
Despite recent policy directives by The School District of fudian River County not to sustain partnership with the
City of Sebastian to continue the School Resources Officer ProgJ;'aID. the Fiscal Year 2007 Proposed Budget
recommends continued sponsorship of two officers, one to remain stationed at Pelican Island Elementary School
and the other at Sebastian Elementary School. The encouragement. of this program remains indicative of the
philosophy that preventative education for this age group is most effective in preventing long-term juvenile crime,
as well as to instill the importance of community safety and responsibility. Such rationale also justifies the Drug
Awareness Resistance Education (D.A.R.E.) and Gang Resistance Education and Training (G.R.E.A.T.)
initiatives as well as a new child abduction resistance course called Resist Aggression Defensively (R.A.D. Kids).
The programs remain very popular among both children and parents and are expected to continue in fiscal year
2007 via assistance from various grant programs sponsored by the United States Department of Justice.
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The Fiscal Year 2007 Proposed Budget also supports the continuation of two progressive safety programs recently
initiated in the community, the SPD K -9 Unit and the Sebastian Marine Patrol. The K -9 initiative became
possible as a result of numerous charitable efforts in the community, including unsolicited seed funds donated by
pupils at Pelican Island Elementary School, as well as contributions from area businesses. Employment qf police
K-9 unitS will continue to assist officers by conducting extremely sensitive investigations, including narcotics
detection and locating missing persons, as well as to help track criminal suspects more expeditiously. The
Sebastian Marine Patrol Program was started with a 50% grant from the Florida Inland Navigational District. We
were able to assign a patrol officer to the boat last summer and we are currently involved in educational and
enforcement actions that most of the boaters are accepting with open arms.
Transportation
The current Fiscal Year marked completion of the Louisiana Avenue Improvement project. The improvements
. include drainage enhancement, resurfacing. and reconstruction of street, and street lighting.
The Department of Engineering continues working on a long-term street-resurfacing program for the next 10 to
15 years. City administration will also continue to program funding for streetscape projects to help maintain
public safety and beautification efforts. In addition, capital improvement programming for sidewalk installation
throughout the City will continue for both the short and long term by the Department of Engineering as funding
and resources permit. Fiscal Year 2007 includes plans for beginning the design and engineering of the Barber
Street Realignment and Easy Street Renovation projects.
Airport
The Fiscal Year 2002 adoption of the current Sebastian Municipal Airport (SMA) Master Plan has yielded
numerous successes and accomplishments involving the ability to receive federal and state grants, which
permitted for much needed infrastructure improvements at the Airport. Significant accomplishments during the
current year include Rehabilitation of Runway 9-27 Phase II, Rehabilitation of Taxiway A & Apron, and the
Airport Administration Building. All above projects were funded with the assistance from FAA and FDOT. The
Airport Administration Building is to house the Airport, Public Works, and Engineering personnel. The official
dedication will be held in late September 2006.
With the completion of the Airport self-serve fuel facility, which is expected to be completed in first part of the
new fiscal year, staff estimates the facility will generate approximately $200,000 in fuel sales in the first year.
This venture will help diversify airport revenues.
As Sebastian Municipal Airport's infrastructure is being developed to attract businesses and create jobs in our
community, a comprehensive business plan has been developed and submitted to the public and the City Council
for approval via a workshop held in August 2006. Presently requested changes are being incorporated into the
business plan, which will be submitted to the City Council for official adoption. Once the business plan has been
adopted, the City can start marketing the airport property for leasing opportunities. A thorough business plan is
not only critical to the economic viability of the Sebastian Municipal Airport, but also aids the City of Sebastian
in controlling growth by establishing minimum standards and guidelines for both aviation and non-aviation
development, as demand increases for leaseholds at the airport.
Physical Environment
In response to the need to comprehensively address and implement long-term solutions to community drainage
and other stormwater related problems, City Council established a stormwater utility that levies an annual fee on a
per unit/property basis throughout the community. Since the inception of fee collection in Fiscal Year 2002, the
City has received $3,755,489 and estimates to receive approximately $820,000 in Fiscal Year 2007. In FY 2004-
05, The Council removed the percentage cap on the utilization of storm water utility fees for maintaining the
existing stormwater system.
In Fiscal Year 2004, the City of Sebastian was successful in securing the community's first ever revenue bond
dedicated specifically to finance large-scale comprehensive stormwater utility improvements. This authorization
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yielded an initial $5.6 million commitment to help finance capital improvement programs that govern
implementation of a series of projects designed to better facilitate drainage flow dynamics citywide. In FY 2005-
06, City Council fmalized plans to move forward with the Collier Creek Canal and Twin Ditch projects. The
move has necessitated that the use of the Stormwater Utility Revenue Bonds focus on the completion of these
projects while delaying other projects such as Periwinkle Drive and Middle Stonecrop. Any future funding
shortage may require transfers from the Stormwater Utility Special Revenue Fund.
Stormwater maintenance has long been an issue for City residents. The upkeep of the ditches and swales has been
an extreme challenge for the Stormwater Division. Shortage of funding for maintenance crews and proper
equipment has contributed to this issue and needs to be addressed by City management. In FY 2005-06, City
outsourced the swale and ditch maintenance to enable City crews to focus efforts on different stormwater
maintenance practices. This action also allows a more consistently maintained ditches and swales and reduces the
number of swale drainage complaints. The current ditch and swale mowing contract amounts to $856,557. This
brings the stormwater maintenance to a $1.8 million dollar operation funded 65% through General Fund revenues
and 35% through stormwater assessments. Once the mowing pattern is established, the contract mowing service
costs should drop to a more reasonable level in the next fiscal year.
Culture and Recreation
City administration will continue to provide program funding for beautification and landscaping improvements
throughout the City, as opportunities become available. The current Fiscal Year marked completion of the
Riverview Park project. The project is 42% funded by the Florida Recreation Development Assistance Program
and 58% funded by Discretionary Sales Tax revenues. The project includes twin piers,pavilions, an observation
deck, and a splash pad. Several neighborhood park playground improvements have also been accomplished in the
current fiscal year, which includes Easy Street park, Bryant Court park, and Blossom park.
Fiscal Year 2007 includes plans for Hardee Park Improvements, a mooring field, and the rebuilding of Schumann
Park racquetballlbasketballcourts, which was destroyed by hurricane Frances and hurricane Jeanne. The
rebuilding of the Schumann Park racquetballlbasketball courts is funded by FEMA reimbursement.
Summary
There are a lot of numbers, indicators, projections, charts and graphs in this budget document. Rightfully so,
being that this budget reflects Sebastian's vision and focus on improving the quality of life for our citizens,
businesses, and visitors respectively. This budget reflects community values, goals, objectives, and ideas.
The Proposed Fiscal Year 2007 Budget continues to represent the character of a city whose unique identity
distinguishes itself from other geographic areas of both Indian River County and throughout the Treasure Coast.
City administration began finalizing its recommendations for next year's budget with 75% of the current fiscal.
year completed and 74% of the approved budget expended and 72% of the anticipated revenues collected. The
projected Fiscal Year 2006 General Fund Undesignated Fund Balance is estimated to be approximately 29% of
the total General Fund expenditures, which has exceeded the Financial Policy requirement of 15% minimUIlL A
recommendation to change the General Fund Undesignated Fund Balance requirement from 15% minimum to
25% minimum will be brought to you for consideration at the final budget hearing.
Fiscal Year 2007 will mark the eighth consecutive year of administering a performance budget. This budget
document contains two additional critical sections indicative of performance measurement, the accomplishment
segment and performance indicator section for departments and divisions. However, this is a continuous process,
as more work is required to truly solidify our belief that we are on the right track.
Total appropriation for all funds is recommended to be $27,692,947. As such, the overall Fiscal Year 2007
Proposed Budget is financially sound and delivers services our residents have come to expect.
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FY 2005 FY 2006
Amended Recommended Dollar Percentage
Budget Budget Change Change
General Fund $ 12,767,391 $ 12,322,178 $ (445,213) ~3.49%
Special Revenue Funds 4,636,715 5,730,476 $ . 1.093,761 23.59%
Debt Service Fund 1,478,392 1,473,330 $ (5.062) -0.34%
Capital Projects Funds 1,450,763 5,033,421 $ 3,582,658 246.95%
Golf Course Fund 1,676,979 1,634,235 $ (42,744) -2.55%
Airport Fund 411,726 396,235 $ (15,491) -3.76%
Building (1) 2,341,889 1,103,072 $ 2,005,090 85.62%
TOTAL $ 24,763,855 $ 27,692,947 $ 6,172,999 24.93%
The Sebastian Management Team looks forward to working with the City Council during the upcoming public
hearings, as well as welcomes the opportunity to address questions and concerns accordingly. In summary, the
Fiscal Year 2007 Proposed Budget outlines and supports the city's good financial position; further expands city-
wide beautification; continues attention to preserving and enhancing our community's small town atmosphere;
encourages conservation initiatives; supportive of expanding private/public partnerships and economic
development.
Earlier this year, the nationally recognized Government Finance Officers Association awarded the Distinguished
Budget Presentation Award to the City for its Fiscal Year 2006 budget document. This is the second time the City
received this honor. This award is the highest form of recognition in governmental budgeting and represents a
significant achievement by our City. A special and very personal thanks goes out to the Management Team who
assisted the Office of the City Manager and the Finance Department in preparing this year's budget submission,
including department directors who contributed invaluably in preparing the budget document.. With the hard
work and dedication provided by employees and the Management Team. I am confidant in our ability to provide
the same high quality services that citizens have Sebastian have enjoyed.
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ICITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE]]
GENERAL FUND
The General Fund is the main operating find for the City of Sebastian. Total proposed budget for Fiscal Year
2006-2007 is $12,322,178. The General Fund is used to account for all financial resources, except those
required to be accounted for in another fund.
As shown in the graph below, the four largest sources of revenue within the General Fund are: Ad Valorem
Taxes, Intergovernmental Revenues, Utility Service Tax, and Franchise Fees. The majority of the
Intergovernmental Revenues comes from state shared revenues, such as Local Half-Cent Sales Tax and
Municipal Revenue Sharing. Interfund transfers represents 6% of revenues for the General Fund. The Table
G-l and Table G-2 presented on page 2 through page 6 compare the Fiscal Year 2006-07 estimated revenue
sources with budget and actual of prior years.
General Fund Revenues
Source of Funds
Charges For
Services 3.fiiitr-governmentaI
Revenue
19.3%
MisceIlaneous
Revenue
3.2%
Fines 0.5%
Ad Valorem Taxes
36.8%
City services are provided mainly through the General Fund revenues. The graph presented below shows that
38% of total expenditures are allocated to public safety related activities. Other city services, excludirig golf
. .
course, airport administration, and building department, are included in general government, transportation,
cultural & recreation, and physical environment.
General Fund Expenditure
Use of Funds
Physical
Environment
12.8%
General
Government
27.4%
Transportation
13.2%
1
ICITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE'!1
TABLE G-1
GENERAL FUND REVENUE
Code: 001501
The Fiscal Year 2006-2007 proposed budget for General fund Revenue is $12,322,178. This compares to the 2005-06 projected
General fund revenue of $12,954,820, a decrease of $632,642 or 4.9%.
Amended Projected Proposed
FY 03-04 FY 04~05 FY 05-06 FY 05-06 FY 06-07
Description Actual Actual Budget Revenue Budget Difference
Taxes and franchise. fees $ 5,795,208 $ 6,621,430 $ 7,131,374 $ 7,263,924 $ 7,681,502 $ 417,578
Licenses and permits 1,866,430 1,587,676 243,280 229;200 231,200 2,000
Inter-governmental revenue 2,844,245 4,773,369 2,288,405 2,576,059 2,380,000 (196,059)
General government charges for service 118,965 116,895 481,669 437,020 441,342 4,322
Fines and forfeits 108,788 88,094 71,625 55,900 55,900
Interest earnings 89,890 88,314 105,000 269,200 273,762 4,562
Rents and royalties 38,382 57,571 27,500 84,600 84,600
Sales of assets 6,118 2,774 2.000 14,110 5.000 (9,110)
Contributions/donations 16,345 25,234 46,145 41,805 20,500 (21,305)
Other miscellaneous revenues 309,391 66.873 12,020 56,509 13,700 (42,809)
Total revenues $11,193,762 $ 13,428,230 $10,409,018 $11.028,327 $11,187,506 $ 159,179
Interfund transfers 428,140 469,701 643,362 641,988 736,192 94,204
Other sources 1,043,290 1,284,505 398,480 (886,025)
Total revenues and other sources $ 11,621,902 ..$13,897~93r $12,095,670 $12,954,820 $12,322,178 $ (632,642)
Fiscal Year 2006-07 Proposed Budget:
Major Current Level Changes from
FY 2005-06 Projected Revenues:
1. Taxes and franchise fees -. Increase results from continued growth in home construction and property values as
well as an increase in the electric franchise fees and utility service taxes based upon current trend analysis. $
2. Licenses and permits - Moderate increase represents increase in occupational licenses revenue. $
3. Intergovernmental - Decrease results from the hurricane related FEMA and DCA reimbursements received in
FY 2005-06.
Difference
417,578
2,000
$ (196,059)
4. General government charges for service - Net increase reflects an increase in the General Fund administrative
charges and an anticipated decrease in tennis courts and skate park revenues based on FY 2005-06 actual collections. $ 4,322
5. Fines and forfeits - Projection remains unchanged for FY 2006-07. $
6. Interest earnings - Increase due to a interest rate increase based on interest rate analysis. $ 4,562
7. Rents and royalties - Projection remains unchanged for FY 2006-97.
8. Sales of assets - Decrease due to most equipment has been sold in previous years.
$
$
$
(9.110)
(21,305)
9. ContributionsIDonations - Decrease due to the unexpected donations received in FY 2005-06.
10. Other miscellaneous reveuues - Decrease due to the hurricane related insurance reimbursement received in FY
2005-06.
11. Interfund transfers - increase mainly due to a increase in the transfer from the Stormwater utility Fund for the
stormwater swalelditc~ mowing contract. $
12. Other sources - Other sources represent non-operating revenues such as fund balance carry forward. Decrease
mainly reflects the one time transfer to Building Department in FY 2005-06 for the establishment of the Building
Department as an enterprise Fund. The $398,480 budgeted in FY 2006-07 budget represents $318,480 from capital
equipment replacement reserve and $80,000 from hurricane reimbursement carried forward.
$
(42,809)
94,204
$ (886,025),
2
CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE
TABLE G.2
General Fund Revenues Detail
GENERAL FUND REVENUE DETAIL
Code: 001501
Amended FY 06/07
Account FY 02/03 FY 03/04 FY 04/05 FY05/06 FY 05/06 Proposed
Number Description Actual Actual ~ Bude:et Proiected Bude:et
TAXES.
311000 Current Ad Valorem Taxes 2,725,515 3,130,521 3,723,912 4,204,924 4,204,924 4,510,500
311001 Delinquent Ad Valorem Taxes 21,820 34,247 1,712 25,000 25,000 25,000
311002 Penalty on Delinquent Taxes 5,088 5.208 4,292 3,500 3,500 3,500
TOTAL AD VALOREM TAXES 2,752,423 3,169,976 3,729,916 4,233,424 4,233,424 4,539,000
FRANCmSE FEES
313100 Electric Franchise Fees 741,861 735,010 836,694 839,700 880,000 906,400
313200 Telecom Franchise Fees 0 0 0 0 0 0
313500 CATV Franchise Fees 0 0 0 0 0 0
313700 Solid Waste Franchise Fees 14,333 35,590 49,696 40,000 52,500 54,075
TOTAL FRANCmSE FEES 756,194 770,600 886,390 879,700 932,500 960,475
UTILITY SERVICE TAXES
314100 Electric Utility Service Tax 953,734 960,469 1,008,541 1;050,000 1,050.000 1,081,500
314200 Telecom Utility Service Tax 0 0 0 0 0 0
314300 Water Utility Service Tax 125.395 154,781 177,348 178,500 196.000 201,880
~148oo Propane Utility Service Tax 22,145 23,931 25,513 24,750 27,000 27,810
~950 CST Revenue Sharing 679,443 715,451 793,722 765,000 825,000 870.837
i OTAL UTILITY SERVICE TAXES 1,780,717 1,854,632 2,005,124 2,018,250 2,098,000 2,182,027
TOTAL TAXES & FRANCmSE FEES 5,289,334 5,795,208 6,621,430 7,131,374 7,263,924 7,681,502
LICENSES AND PERMITS
321000 Occupational License 82,269 91.192 106,953 110,000 113,000 115,000
321100 Occ Lic-Penalties/Transfers 2,531 2,705 5,012 2,800 2,800 2,800
321050 Contractor License 29,255 33,586 22,939 0 0 0
321150 Contractor License - Penalties 0 0 617 0 0 0
322050 Building Permits 514,586 1,209,600 963,134 0 0 0
322075 Reinspection Fees 23,730 29,624 35,447 0 0 0
322100 Land Clearing Permits 29,502 41,925 32,760 0 0 0
322150 Tree Removal Permits . 3,460 4,260 2,820 0 .0 0
322200 Electrical Permits 59,293 87,953 47,671 0 0 0
322225 Plumbing Permits 55,976 83,353 47,458 0 0 0
322250 Mechanical Permits 201 75,611 40,599 0 0 0
322300 Fencing Permits 3,550 8,344 9.010 0 0 0
322400 Irrigation Permits 225 167 240 0 0 0
322500 Sign Permits 1.769 4,480 5,570 0 0 0
329400 Plan Checking Fees 6,832 109,818 129,190 0 0
322060 Driveway Permit Fees 0 0 76,400 70,000 60,000 60.000
329100 Zoning Fees 45,556 41,004 18,486 15,000 25,000 25,000
329200 Site Plan Review Fees 11,000 20,155 21,642 21,630 16,000 16,000
329300 Plat Review Fees 4,162 18,753 19.108 20,600 11,000 11,000
329500 Alarm Permits 2,485 3,900 2,620 3,250 1,400 1,400
"'TAL LICENSES AND PERMITS 876,382 1,866,430 1,587,676 243,280 229,200 231,200
3
'CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGETI
General Fund Revenues Detail - Continued
GENERAL FUND REVENUE DETAIL-CONTINUED
Code: 001501
Amended FY 06/07
. Account FY 02103 FY 03/04 FY 04/05 FY 05/06 FY 05/06 Proposed
Number Description Actual Actual Actual Budl!et Proiected Bud2et
INTERGOVERNMENTAL REVENUE:
FEDERAL GRANTS
331200 Fed Grant-Public Safety 55,423 12,060 34,861 0 0 0
331204 Fed -lLEBG 10,000 10,000 4,604 10,000 10,000 10,000
331901 FEMA - Federal Grant 0 792,441 2,232,801 0 165,052 0
331902 FHW A Grant 0 82,496 139,682 0 37,910 0
TOTAL FEDERAL GRANTS 65,423 896,997 2,411,948 10,000 212,962 10,000
STATE GRANTS
334900 FEMA-State matching 0 38,655 105,782 0 22,280 0
TOTAL STATE GRANTS 0 38,655 105,782 0 22,280 0
STATE SHARED REVENUES
335120 Municpal Revenue Sharing 252,248 316,295 433,635 631,817 470,000 470,000
335122 8th Cent Motor Fuel Tax 141,541 164,350 177,343 154,500 180,000 180,000
335140 Mobile Home Licenses 11,035 12,637 10,037 10,000 10,000 10,000
335150 Alcohol Beverage Licenses 7.049 10,035 9,106 10,000 10,000 10,000
335180 Local Half-Cent Sales Tax 1,160,478 1,276.274 1,507,897 1,472,088 1,670,817 1,700,000
335200 Police Pension State Shared Revenue 175,591 106,715 117,621 0 0 0
337705 F.I.N.D. Grant 0 22,287 0 0 0 /1)
TOTAL STATE SHARED REVENUES 1,747,942 1,908,593 2,255,639 2,278,405 2,340,817 2,37(1
, - -
TOTAL INTER-GOV'T REVENUE 1,813,365 2,844,245 4,773,369 2,288,405 2,576,059 2,380,000
CHARGES FOR SERVICES
341910 Sales-Maps & Publications 656 314 329 300 500 300
341920 Cert. Copying, Record Search 1,238 1,555 1,868 1,000 1,500 1.500
341930 Election Fees 75 125 594 125 244 125
342100 PD Overtime Service Fees 18,312 7,325 3,958 6,000 7.500 7,500
343805 Cemetery Fees 7,619 7,175 9;270 7,500 7,500 7,500
347550 Skate Facility Fees 20,759 21,436 16,570 0 15,000 15,000
347555 Tennis Facility Fees 0 0 2,018 72,000 25,000 25,000
347556 County Facility Impact Fees Admin Fee 0 0 12,727 56,000 28,000 28,000
347557 Community Center Rec Revenues 25,977 27,154 24,884 25.000 30,000 30,000
349140 RRD-Management Fees 10,118 10,118 7,203 10,624 10,624 ~1.368
349410 Golf Course-Management Fees 5,088 38,088 4,088 46,217 46,217 42.958
349415 Maintenance Service Fees-GC 0 0 0 0 0 0
349450 Airport-Management Fees 32,114 2,114 32.114 76,217 76,217 42,958
349455 Maintenance Service Fees-AP 820 801 671 0 0 0
349480 Building Dept Administrative Fees 0 0 0 179.686 179,686 224,133
349900 Project Personnel & Equipment Servicel 87,384 2,760 601 1,000 9,032 5,000
349950 Special Events Pers Svc Fees 6,000 0 0 0 0 0
TOTALCHGSFORSERVICE 216,160 118,965 116,895 481,669 437,020 441,342
4
ICITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE!I
General Fund Revenues Detail - Continued
vENERAL FUND REVENUE DETAIL-CONTINUED
Code: 001501
Amended FY 061(Yl
Account FY 02/03 FY 03/04 FY 04/05 FY 05106 FY OS/06 Proposed
Number DescriDtion Am!!!! Actual Am!!!! Bud~et Proiected . Bud~et
FINES AND FORFEITS
351100 Court Fines 73,457 75,983 36,167 37,500 26,000 26,000
351115 Police Education-$2.oo Funds 3,160 3,344 .4,129 4,500 3,300 3,300
351120 Drivers Education 13,077 12,376 16,131 15,000 10,000 10,000
351130 Court Costs 96 96 14 125 100 100
351140 Parking Fines 9,555 3,971 2,807 2,500 3,500 3,500
354100 Code Enforcement Fines 10,157 8,109 26,088 9,000 10,000 10,000
359000 Other FinesIForfeits 7,250 4,909 2,758 3,000 3,000 3,000
TOTAL FINES AND FORmllTS 116,753 108,788 88,094 71,625 55,900 55,900
MISCELLANEOUS REVENUE:
INTEREST EARNINGS
361100 Interest Income 33,830 66,209 26,380 65,000 158,000 161,562
. 361105 State Board Interest Earnings 47,030 21,983 48,256 40,000 104,000 . 105,000
361150 Other Interest 848 1,698 13,678 0 7,200 7,200
TOTAL INTEREST EARNINGS 81,708 89,890 88,314 105,000 269,200 273,762
RENT AND ROYALTIES
362100 Rents and Royalties 5,038 5,973 1,161 2,500 7,600 7,600
-~150 Nontaxable Rent 34,344 32,409 45,387 25,000 77,000 77,000
)150 Special Assessment-Riverfront 0 0 11,023 0 0 0
TOTALRENTANDROYAL~ 39,382 38,382 57,571 27,500 84,600 84,600
SALE OF FIXED ASSETS
364100 Sale of Fixed Assets 7,901 4,861 0 1,000 13,400 5,000
365000 Sale of Surplus Material/Scrap 0 1.257 2,774 1,000 710 0
TOTAL SALES OF FIXED ASSETS 7,901 6,118 2,774 2,000 14,110 5,000
CONTRIBUTlONSIDONATIONS
366000 Contributions & Donations 1,000 780 5,309 25,945 17,775 0
366150 Clock Tower Brick Sales 5,390 2,360 1,775 2,000 2,000 2,000
366200 K-9 Contribution 0 0 5,625 5,000 5,030 5,000
366604 Donations-Public Safety Employees 1,590 200 135 200 3.000 500
366605 Donations-General Empl Fund 1.020 330 920 1,000 2.000 1,000
366805 4th of July Donations 11,725 12.675 110470 12,000 12,000 12,000
TOTAL CONTRlBUTIONSIDONATIONS 20,725 16,345 25,234 46,145 41,805 20,500
OTHER MISCELLANEOUS REVENUES
369100 Motor Fuel Tax Rebate 8.378 12,841 11,563 9,750 11,200 11 ,200
369200 Insurance Proceeds 2,908 289,253 21,133 500 37,309 500
369400 Reimbursements 783 1.075 4,759 500 5,000 500
369900 Other Miscellaneous Revenues 466 4,961 1,122 500 2,000 500
369954 Vend Mach Sales-Pub Safety Fund 186 318 201 270 0 0
369955 Vend Mach Sales-Gen Empl Fund 623 502 1,334 500 1,000 1,000
369995 Cash Over/Short 59 70 191 0 0 0
369999 Prior Year Recoveries . 1,792 371 26,570 0 0 0
-')TAL OTHER MISCELLANEOUS REV. 15,195 309,391 66,873 12,020 56,509 13,700
r JTAL MISCELLANEOUS REVENUE 164,910 460,126 240,766 192,665 466,224 397,562
TOTAL REVENUES 8,476,905 11,193,762 13,428,230 10,409,018 11,028,327 11,155,631.
5
ICITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGETI
General Fund Revenues Detail - Continued
GENERAL FUND REVENUE DETAIL-CONTIN1JED
Code: 001501
Amended FY 06/07
Account FY 02103 FY 03/04 FY 04/05 FY 05/06 FY 05/06 Proposed
Number Description Actual Actual Actual Budget Pro1ected Budget
INTElWUND TRANSFERS
381120 Interfund Trfr From 120 LOGT 0 61,672 0 0 0 0
381130 Interfund Trfr From 130 DST 370,919 198,162 279,013 240,250 240,250 272,800
381163 Interfund Trfr From 163 STORMW ATE 145,322 154,556 160,996 394,112 394,112 421,346
381601 Interfund Trfr From 601 CEMETERY T 15,000 13,750 29,692 9,000 7,626 42,046
TOTAL INTERFUND TRANSFERS 531,241 428,140 469,701 643,362 641,988 736,192
OTHER FINANCING SOURCES
389991 Appropriation From PY Fund Balance-
reserve for Building Code Enforcement 0 0 0 802,490 1,139,289 0
389991 Appropriation From PY Fund Balance-
Reserve for Equipment replacement 0 0 0 145,216 145,216 318,480
389991 Appropriation From PY Fund Balance-
Unreserve 0 0 0 95,584 0 80,000
TOTAL OTHER SOURCES 0 0 1,043,290 1,284,505 398,480
TOTAL REV. AND OTHER SOURCES 9,008,146 11,~21,902 13,897,931 12,095,670 12,954,820 12,322,178
-
6
CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE
Table G-3 lists General Fund expenditures by department/division. Table G-4 lists individual
department/division details broken down by salaries & benefits, operating expenses, and capital outlay.
TABLE G-3
SUMMARY OF GENERAL FUND EXPENDITURES BY DEP ARTMENT/DMSION
Org
Code DescriDtion
010001 City Council
010005 City Manager
010009 City Clerk
010010 City Attorney
01 0020 Finance
010021 Management Information Svs.
010035 Human Resources
010040 Police Special Operations
010041 Police Administration
010042 Police School Resource
010043 Police Patrol Division
010044 Community Policing Unit
/ l5 Code Enforcement Division
01 U046 . Professional Standards
010047 Police Detective Division
010048 Police Support Services
010049 Police Dispatch Unit
010051 Engineering
010052 Roads and Maintenance
010053 Stormwater Utility
010054 Garage
010056 Building Maintenance
010057 Parks and Recreation
010059 Cemetery
010080 Growth Management
01 0085 Building
010099 Non-Departmental
Total General Fund Expenditures
Total Revenues and Other Sources
(Revenues) over Expenditures
FY 02103
Actual
$ 44,532 $
301,241
253,321
123,787
324,771
102,473
192,027
N/A
164,397
119,631
1,597,915
127,839
89,429
N/A
423,792
274,908
360,493
416,890
853,688
813,907
161,850
226,691
672,179
113,650
209,351
408,937
734,148
FY 03/04
Actual
33,692 $
331,783
284,112
134,102
347,287
136,385
192,932
N/A
291,585
126,818
1,786,368
124,271
107,468
93,966
368,074
254,347
360,531
470,632
1,639,126
838,997
170,996
N/A
769,039
139,846
236,868
518,236
578,841
FY 04/05
Actual
35,222
402,646
314,882
162,519
374,395
139,371
211,292
320,086
394,736
163,710
1,611,414
139,935
121,855
109,033
507,730
288,133
353,288
461,902
2,654,625
791,479
191,336
471,012
1,065,121
145,592
289,393
603,419
582,122
Amended
FY 05/06 FY 05/06
Bud2et Proiected
$ 41,244 $ 39,111
238,145 217,361
333,135 328,712
189,906 190,370
426,647 387,858
199,417 192,729
217,526 217,448
367,569 403,339
206,158 215,586
175,525 177,002
1,859,425 1,866,092
140,017 139,376
157,102 157,211
112,521 116,684
494,510 484,929
293,393 293,762
409,027 394,104
480,215 455,825
910,771 913,895
1,326,781 1,763,705
201,459 211,728
223,968 159,269
1,009,596 1,024,685
151,726 152,317
279,896 266,408
N/A N/A
1,649,991 1,798,686
Change
FY 06/07 From
Proposed Prior Year
Bud2et Proiected
$ 42,608 $ 3,497
230,467 13,106
340,565 11,853
213,234 22,864
358,552 (29,306)
235,069 42,340
228.567 11,119
368,105 (35,234)
246,179 30,593
149,964 (27,038)
2,120,055 253,963
154,140 14,764
176,759 19,548
124,474 7,790
575,868 90,939
313,865 20,103
457,765 63,661
550,671 94,846
856,381 (57,514)
1,405,316 (358,389)
220,397 8,669
167,515 8,246
1,057,256 32,571
166,824 14,507
385,964 119,556
N/A N/A
1,175,618
(623,068)
$ 9,111,847 $ 10,336,302 $ 12.906,248 $ 12,095,670 $ 12,568,192 $ 12,322,178 $ (246,014)
$ 9,008,146 $ 11,621,902 $ 13,897,931 $ 12,095,670 $ 12,954,820 $ 12,322,178 $ (632,642)
$ (103,701) $ 1.285,600 $ 991,683 $
7
- $ 386,628 $
%
Increase
(Decrease)
8.9%
6.0%
3.6%
12.0%
-7.6%
22.0%
5.1%
-8.7%
14.2%
-15.3%
13.6%
10.6%
12.4%
6.7%
18.8%
6.8%
16.2%
20.8%
-6.3%
-20.3%
4.1%
5.2%
.3.2%
9.5%
44.9%
N/A
-34.6%
-2.0%
-4.9%
-
~CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDG~'!]
TABLE G-4
General Fund Expenditure By DepartmenUDivision
2004 2005 2006 2006 2007 Change from
epartment Actual Actual Budget Projected Budget Projected ,
ITY COUNCIL
PERSONAL SERVICES $ 21.490 $ 20,707 $ 21,398 $ 21,398 $ 21,398 $ -
OPERATING EXPENDIJ1]RES $ 12,202 $ 14,515 $ 19,846 $ 17,713 $ 21,210 $ 3,497
CAPITAL OUTLAY $ - $ - $ - $ - $ - $ -
TOTAL $ 33,692 $ 35,222 $ 41,244 $ 39,111 $ 42,608 $ 3,497
ITY MANAGER .
PERSONAL SERVICES $ 316,764 385,054 $ 224,738 $ 205.761 $ 218,517 $ 12,756
OPERATING EXPENDITllRES $ 15,019 15,431 $ 13,407 $ 11,600 $ 11,950 $ 350
CAPITAL OUTLAY $ - 2,161 $ - $ - $ - $ -
TOTAL $ 331,783 402,646 $ 238,145 $ 217,361 $ 230,467 $ 13,106
CLERK.
PERSONAL SERVICES $ 227,605 247,211 $ 252,243 $ 247,552 $ 263,241 $ 15,689
OPERATING EXPENDITURES $ 54,407 67,671 $ 69,318 $ 69,586 $ 77,324 $ 7,738
CAPITAL OUTLAY $ 2,100 - $ 11,574 $ 11,574 $ - $ (11,574:
TOTAL $ 284,112 314,882 $ 333,135 $ 328,712 $ . 340,565 $ 11,853
CITY ATTORNEY
PERSONAL SERVICES $ 128,653 $ 157,245 $ 181,206 $ 181,206 $ 194,545 $ 13,339
OPERATING EXPENDITURES $ 5,449 5,274 $ 8,700 9,164 $ 18,689 $ 9,525
CAPITAL OUTLAY $ - - $ - - $ - $ -
TOTAL $ 134,102 162,519 $ 189,906 190,370 $ 213,234 $ 22,864
FINANCE
PERSONAL SERVICES $ 278,810 $ 298,721 $ 355,779 $ 316,716 $ 287,403 (1 1:
OPERATING EXPENDITURES 63,688 73,393 . 70,868 $ 71,142 71,149 _7
CAPqAL OUTLAY 4,789 2,281 - $ - - -
TOTAL ~ 347,287 ~ 374,395 ~ 426,647 $ 387,858 358,552 (29,306:
.
MANAGEMENT INFORMATION SERVICES
PERSONAL SERVICES 89,544 $ 119,232 $ 170,378 $ 163,940 189,512 $ 25,572
OPERATING EXPENDITURES 16,768 $ 17,864 $. 20.140 $ 19,890 25,557 $ 5,667
CAPITAL OUTLAY 30,073 $ 2,275 $ 8,899 $ 8.899 20,000 $ 11,101
TOTAL 136,385 $ 139,371 $ 199,417 $ 192,729 235,069 $ 42,340
HUMAN RESOURCES
PERSONAL SERVICES $ 169,020 $ 187,101 191,706 $ 191,631 $ 201,725 $ 10,094
OPERATING EXPENDITURES $ 22,750 24,191 25,820 $ 25,817 26.842 1,025
CAPITAL OUTLAY $ 1,162 - - $ - - -
TOTAL $ 192,932 211,292 217,526 $ 217,448 228,567 11,119
1l0LlCE DEPARTMENT - SPECIAL OPERATIONS ~~
I ~~JI~ITURFS I ~~ Ii :~~I~ ]~Iilil~ :~~I~
POLICE DEPARTMENT. ADMINISTRATION
PERSONAL SERVICES $ 260,707 $ 371,877 $ 179,745 $ 179,745 $ 191.914 $ 12,169
OPERATING EXPENDITURES $ 18,773 $ 17,823 $ 26,413 35,841 $ 34,265 $ (1,576)
CAPITAL OUTLAY $ 12,105 $ 5,036 $ - - $ 20.000 $ 20,000
TOTAL $ 291,585 $ 394,736 $ 206,158 215,586 $ 246,179 $ 30,593
8
D
C
C
CITY
ICITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE!I
General Fund Expenditure By Department/Division - Continued
2004 2005 2006 2006 2007 Change from
. Department Actual Actual Budget Projected Budget Projected
POLICE DEPARTMENT - SCHOOL RESOURCE UNIT
PERSONAL SERVICES $ 118,643 118,964 127,851 127,853 7,060
OPERATING EXPENDITURES $ 8,175 44,746 12,174 13.649 (1,598)
CAPITAL OUTLAY $ 35,500 35,500 (32,500)
TOTAL 126,818 163,710 175,525 177,002 (27,038)
POLICE DEPARTMENT - PATROL
PERSONAL SERVICES $ 1,501,640 1,279,115 1,506;935 1,504,622 1,738,905 234,283
OPERATING EXPENDITURES 121,557 136,105 153,115 162,095 164,170 2,075
CAPITAL OUTLAY 163,171 196,194 199,375 199,375 216,980 17,605
TOTAL 1,786,368 1,611,414 1,859,425 1,866,092 2,120,055 253,963
POLICE DEPARTMENT - COMMUNITY POLICING UNIT .
PERSONAL SERVICES 117,326 $ 119,265 121,073 122,761 134,713 11,952
OPERATING EXPENDITURES 6.945 $ 20,670 18,944 $ 16,615 19.427 2,812
CAPITAL OUTLAY - $ - $
TOTAL 124,271 139,935 140,017 $ 139,376 154,140 14,764
POLICE DEPARTMENT - PROFESSIONAL STANDARDS
I ~~~r~TURES I! ~:W ,::~I! ,:i~ I ! ::~I~ ;~I! (:;;1
. POLICE DEPARTMENT - DETECTIVE
PERSONAL SERVICES 274,200 $ 375,516 $ 410,277 $ 398,702 459,102 $ 60,400
OPERATING EXPENDITURES 59,759 72,535 $ 78,633 $ 80,627 89,966 9,339
CAPITAL OUTLAY 34,115 59,679 5,600 5,600 26,800 21,200
TOTAL 368,074 507,730 494,510 484,929 575,868 90,939
POLICE DEPARTMENT - SUPPORT SERVICES
PERSONAL SERVICES $ 241,718 270,522 $ 269.525 269,525 $ 289,790 20,265
OPERATING EXPENDITURES $ 12,629 17,611 20,868 21,237 24,075 2,838
CAPITAL OUTLAY 3,000 3,000 (3,000)
TOTAL 254,347 288,133 293,393 293,762 313,865 20,103
POLICE DEPARTMENT - DISPATCH
PERSONAL SERVICES 335,666 317,106 $ 370,502 $ 361,122 $ 420,195 59,073
OPERATING ENDITURES 24,865 29,278 36,025 $ 30,842 $ 34,570 3.728
CAPITAL OUTLAY 6,904 2,500 2,140 $ 3,000 860
TOTAL 360,531 353,288 409,027 394,104 457,765 63,661
410,583 425,079 418,078 415,709 498,074 82,365
23,706 30,867 62,137 35,589 52.597 17,008
36,343 5,956 4,527 (4,527)
470,632 461,902 480,215 455,825 550,671 94,846
9
)CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGETI
General Fund Expenditure By DepartmentJDivision - Continued
2004
Department Actual
PUBLIC WORKS - STORMWATER UTILITY
2005
Actual
2006
Budget
2006
Projected
2007
Budget
Change
Projectea.
PERSONAL SERVICES $ 541,404 $ 528,551 $ 582,888 $ 532,756 $ 582,566 $ 49,810
OPERATING EXPENDITURES $ 293,535 $ 230,332 $ 683,893 $ 1,170,949 $ 672,750 $ (498,199)
CAPITAL OUTLAY $ 4,058 $ 32,596 $ 60,000 $ 60,000 $ 15Q,OOO $ 90,000
TOTAL $ 838,997 $ 791,479 $ 1,326,781 $ 1,763,705 $ 1,405,316 $ (358,389)
PUBLIC WORKS - ROADS AND MAINTENANCE
PERSONAL SERVICES $ 782,595 $ 624,340 $ 640,577 $ 670.647 $ 676,942 $ 6,295
OPERATING EXPENDITURES $ 844.511 $ 2,014,628 $ 140,529 113,583 $ 119,439 $ 5,856
CAPITAL OUTLAY $ 12,020 $ 15,657 $ 129,665 129.665 ,$ 60,000 $ (69,665:
TOTAL $ 1,639,U6 $ 2,654,625 $ 910,771 913,895 $ 856,381 $ (57,514:
PUBLIC WORKS - CENTRAL GARAGE
PERSONAL SERVICES . $ 148;897 : 160,394 168,873 $ 168,938 $ 182.617 $ 13,679
OPERATING EXPENDITURES 19,924 23,613 25,386 $ 35,158 $ 25,980 $ (9,178:
CAPITAL OUTLAY 2,175 7,329 7,200 $ 7,632 $ 11,800 $ 4,168
TOTAL 170,996 191,336 201,459 $ 211,728 $ 220,397 $ 8,669
PUBLIC WORKS - PARKS & REC
PERSONAL SERVICES $ 598,667 683,705 $ 779.861 $ 760,637 $ 773.383 $ 12,746
OPERATING EXPENDITURES $ 146,284 311,700 $ 173,235 207,548 $ 220,873 13,325"
CAPITAL OUTLAY $ 24,088 69,716 $ 56.500 56,500 $ 63,000 6,500
TOTAL $ 769,039 1,065,121 $ 1,009,596 1,024,685 $ 1,057,256 32,571
PUBLIC WORKS. CEMETERY
PERSONAL SERVICES 109,575 $ 112,515 $ 113,731 113,713 $ 112,067 $ (1,646:
OPERATING EXPENDITURES 17,151 $ 31,833 $ 28,995 29,604 19,757 $ (0 047'
"-'
CAPITAL OUTLAY 13,120 $ 1,244 $ 9,000 9,000 35,000 $ )
TOTAL 139,846 $ 145,592 $ 151,726 152,317 166,824 $ 1 ",,.,1i7
PUBLIC WORKS - BUILDING MAINTENANCE
PERSONAL SERVICES N/A $ 141,221 94,983 $ 88,386 $, 98,510 $ 10,124
OPERATING EXPENDITURES N/A 329,791 128,985 $ 70,883 69,005 (1.878:
CAPITAL OUTLAY N/A - - $ - - -
TOTAL N/A 471,012 223,968 $ 159,269 167,515 8,246
GROWTH MANAGEMENT
PERSONAL SERVICES $ 217,231 $ 267,977 250,551 $ 237,713 $ 320,576 82,863
OPERATING EXPENDITURES $ 19,637 $ 21,416 29.345 $ 28.695 $ 35,388 6,693
CAPITAL OUTLAY $ -$ - - $ - $ 30,000 30,000
TOTAL $ 236,868 $ 289,393 279,896 $ 266,408 $ 385,964 119,556
CODE ENFORCEMENT
PERSONAL SERVICES 97.050 $ 109.535 136,287 136,287 $ 156,186 19,899
OPERATING EXPENDITURES 10,418 $ 12.320 14,815 14,924 $ 17,573 2,649
CAPITAL OUTLAY - $ - 6,000 6,000 $ 3,000 (3,000
TOTAL 107,468 $ 121,855 157,102 157,211 $ 176,759 19,548
BUILDING DEPARTMENT
PERSONAL SERVICES $ 497,344 $ 548,399 N/A N/A N/A N/A
OPERATING EXPENDITURES $ 20,892 $ 40,438 N/A N/A N/A N/A
CAPITAL OUTLAY $ - $ 14,582 N/A N/A N/A N/A
TOTAL $ 518,236 $ 603,419 N/A N/A N/A N/A
10
ICITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGET'
General Fund Expenditure By DepartmentJDivision - Continued
Department
2004
Actual
2005
Actual
9,188
563,153
8,135
573,987
2006 2006 2007 Change from
Budget Projected Budget Projected
10,000 $ 10,000 10,000 $
676.562 $ 649.397 936,152 $ 286,755
- $ - $
802,490 $ 1,139.289 80,000 $ (1,059,289)
160,939 149,466 $ 149,466
1,649,991 1,798,686 1,175,618 (623,068)
NON-DEPARTMENTAL
PERSONAL SERVICES
OPERATING EXPENDITURES
GR.ANTS AND AIDS
INlERFUND TRANSFERS OUT
CONTINGENCY
TOTAL
6,500
. 582,122
578,841
TOTALS
PERSONAL SERVICES $ 7,586,735 $ 8,261,416 "$ 7,933,278 $ 7.819,229 $ 8,580,543 $ 761,314
OPERATING EXPENDITURES $ 2,403,748 $ 4,222,022 $ 2,598,938 $ 3,005,050 $ 2,855,289 $ (149,761)
CAPITAL OUTLAY 339,319 $ 422,810 $ 600,025 $ 604,624 $ 656,880 $ 52,256
GRANTS AND AIDS - $ - $ - $ - $ - $ -
INlERFUND TRANSFERS OUT 6,500 $ - $ 802,490 $ 1,139,289 $ 80,000 $ (1,059,289)
CONTINGENCY - $ - $ 160,939 $ - $ 149,466 $ 149,466
..
TOTAL GENERAL FUND $ 10,336,302. $ 12,906,248 $ 12,095,670 $ 12,568,192 $ 12,322,178 $ (246,014)
11
ICITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGETI
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12
ICITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGElj
CITY COUNCIL
City Council is the elected governing body for the City of Sebastian and serves in a legislative capacity. City
Council directs the offices of the City Manager, City Attorney and City Clerk, adopts the City's annual
budget, adopts and amends the Code of Ordinances and LDC, hears appeals to decisions of the Planning and
Zoning Commission, acts as the Community Redevelopment Agency and Board of Adjustment, and hear
citizen concerns and ideas at Council meetings, through public forums and by individual contact. Individual
members represent the Council on various County and regional boards.
FISCAL YEAR 2006 ACCOMPLISHMENTS
./ Reduced the millage rate to 3.9325
./ Established improvements method for Collier Creek seawalls
./ Through their directive, an Audio- VisuaIlMIS person was hired to broadcast all Committee and Board
meetings live on government access channel
./ Louisiana Avenue CDBG improvement project completed
./ Approved measure to lift ban on dogs in City parks
./ Brought ban on use of eminent dori:1ai.n by City to citizens and approved by voters in March
./ Authorized contract for services for right-of-way and swale!ditch mowing throughout City
./ Adopted new SJRWMD water restriction by ordinance
./ Adopted new procurement procedures by ordinance
PERFORMANCE MEASURES
Perforrnance Indicators
Number of <;';ouncil Meetings Conducted
Number of eRA Meetings Conducted
Number of Board of Adjustment Meetings Conducted
Number of Ordinances Adopted
Number of Resolutions Adopted
Number of Board Ap ointments
Actual
2004/2005.
36
1
4
10
56
27
Projected
2005/2006
36
2
4
10
55
30
Projected
2006/2007 .
36
5
5
8
55
30
PROGRAM BUDGET DESCRIPTION FOR CITY COUNCIL
STAFFING NATURE OF ACTNITY
05/06 06/07
40.00% 40.00% Rel!Ular and Special Meetin2s - Attendance at meetings (24 regular and 12 workshop/special
,
meetings). Responsible for all legislative functions of City Government, including the
establishment of laws and policies, and appointing qualified citizens to boards and committees.
20.00% 20.00% CitvFunctions and Events - Attendance at functions. Public relations.
20.00% 20.00% Conference. Le2islative. County. State. and Local Meetin2s - Attendance at meetings. Cit)
representation at all levels of government and intra-governmental affairs.
20.00% 20.00% Citizens' ProblelDS and Complaints - Assisting Citizens in referring complaints and probleIlli
to the City Manager for follow-up.
100.00% 100.00%
13
ICITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGETI
CITY COUNCIL BUDGET SUMMARY
The Fiscal Year 2006-2007 proposed budget for City Council is $42,608. This compares to the 2005-06 projected
expenditures of $39,111, an increase of $3,497 or 8.9%.
Amended Projected Proposed
FY 03-04 FY 04-05 FY 05-06 FY 05-06 FY 06-07
Actual Actual Budget Expenditures Budget Difference
Personal Services $ 21,490 $ 20,707 $ 21,398 $ 21,398 $ 21,398 $
Operating Expenditures 12,202 14.515 19,846 17,713 21,210 3,497
Capital Outlay
Total $ 33,692 $ 35,222 $ 41,244 $ 39,111 $ 42,608 $ 3,497
Fiscal Year 2006-07 Proposed Budget:
Major Current Level Changes from
Fiscal Year 2005-06 Projected Expenditures: Difference
1. Personal Services - No change. $
2. Operating Expenditures - Increase due to a recommended purchase of Microsoft office software
licenses to be in compliance with federal regulation and an increase in promotional expense projection. $ 3,497
3. Capital Outlay - No capital outlay forecasted in FY 2006~07. $ .
PERSONAL SERVICES SCHEDULE
CITY COUNCIL
PosmON
Mayor
Vice-Mayor
Council Member
PAY
RANGE
5,400
3,600
3,600
FfflE
POSITION YEARS
GRADE 04-05 05-06 06-07
1.00 1.00 . 1.00
1.00 1.00 1.00
3.00 3.00 3.00
5.00 5.00 5.00
TOTAL SALARIES
Projected
Expenditure
~
$ 5,400
3,600
10,800
Proposed
Budget
06-07
$ 5,400
3.600
10,800
$
19.800 $ 19.800
1,515 1,515
83 83
21,398 $ 21,398
FICA Taxes
Worker's Compensation Insurance
Total Personal Services $
14
~-----
ICITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGEll
CITY COUNCIL
Code: 010001
FY 06/07
Amended FY 06/07 City Mgr.
Account FY 03/04 FY 04/05 FY 05/06 FY 05/06 Dept Proposed
Number Description Actual Actual Budeet Proiected Request Budeet
PERSONAL SERVICES
511200 Legislative Salaries 19,800 18,990 19,800 19,800 19;800 19,800
512100 FICA Taxes 1,515 1,623 1,515 1,515 1,515 1,515
.512400 Worker's Comp Insurance 175 94 83 83 83 83
TOTAL PERSONAL SERVICES 21,490 20,707 21,398 21,398 21,398 21,398
OPERATING EXPENDITURES
534000 Travel & Per Diem 6,997 7,192 9,531 8,400 9,135 9,135
534101 Telephone 0 609 0 524 550 550
534110 Internet Access 0 5 0 64 75 75
534630 R & M Office Equipment 0 62 1,000 0 2,000 2,000
534800 Promotional Activities. 822 376 800 800 1,400 1,400
535200 Departmental Supplies 469 1,278 1,500 1,500 1,500 1,500
535210 Computer Supplies 0 2,249 2,300 2,325 2,300 2,300
535410 Dues and Memberships 200 200 200 200 200 200
535420 Books and Publications 124 144 200 200 330 330
535450 Training and Education 3,590 2,400 4,315 3,700 3,720 3,720
TOTAL OPERATING EXPENDITURES 12,202 14,515 19,846 17,713 21,210 21,210
CAPITAL OUTLAY
606400 Vehic1es and Equipment 0 0 0 0 0 0
TOTAL CAPITAL OUTLAY 0 0 0 0 0 0
TOTAL CITY COUNCIL 33,692 35,222 41,244 39,111 42,608 42,608
15
ICITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE!1
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HOME OF PELICAN ISLAND
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16
ICITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE!I
CITY MANAGER
In 1987, the voters of Sebastian adopted the CouncillManager form of government. The City Manager, appointed by
and serving at the pleasure of the City Council, is the chief operating officer of municipal government. The City
Manager's office provides administrative direction for all municipal operations consistent with goals adopted by City
. Council. As such, the City Manager implements policies of the City Council and is responsible for the day-to-day
operations of the City, as well as ensuring that services and operations function in an efficient, timely and cost
effective Inanner while still in accordance with City Council objectives. .
As chief operating officer of the City, the City Manager's office is involved in the following functions: the daily
administration of the City; appointing authority for all city employees; supervision and evaluation of the management
team; coordinatiori of intra and inter-governmental affairs; acting as the administrative spokesperson for the City;
formulation of the. annual budget; recommendations with respect to departmental and non-departmental expenditures
and. the capital improvement program; preparation of reports and data to assist the City Council in making formal
decisions; ensuring effective and efficient action on citizen complaints and requests for service; and, conducting
administrative research and analysis,
FISCAL YEAR 2006 ACCOMPLISHMENTS
./ To be completed
FISCAL YEAR 2007 GOALS AND OBJECTIVES
City Operations
)> Apply for grants and secure funding for various city projects
)> Continue citywide street paving program
)> Review departmental operations and staffing to assure efficiency and effectiveness.
Quality Service to Citizens
)> Meet periodically with community groups to present information about City operations and address questions
and/or concerns respectively.
)> Participate with other City affiliated activities
)> Promote quality service with City employees
Provide Effective Support to City Council
)> Resolve City Council concerns, as communicated individually and by citizenry.
)> Enhance quantity and quality of information provided to City Council relative to municipal operations.
)> Work with City.Council to establish and articulate overall mission of local government.
Maintain Positive Intergovernmental Relations
)> Full membership and participation in the International City/County Management Association (ICMA), Florida
City/County Management Association (FCCMA) and Florida League of Cities activities.
)> Meet and communicate regularly with representatives of other jurisdictions and agencies to address issues of
mutual interest and benefit.
17
ICITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE~
PROGRAM BUDGET DESCRIPTION FOR CITY MANAGER
STAFFING NATURE OF ACTNITY
05/06 06/07
40.00% 40.00% Manaeement and Supervision of City Proe:rams and Proiects - Plan, organize, direct
coordinate, and report on City Projects. Improve and expand efforts for quality public services.
20.00% 20:00% Preparation of City Council Aeenda - Provide City Council members with recommendatioru
for actions on matters requiring legislative actions, and implementation of Council decisions.
Initiate and review all matters requiring Council actions. Implement Council actions.
20.00% 20.00% Intereovernmental Affairs - Represent City in intergovernmental matters. Serve as City
representative on task forces, committees and planning groups. Administer inter-local
agreements. Monitor and report State and Federal legislation affecting the City.
20.00% 20.00% Purchasine: and Contract Administration - Provide City DepartmentslDivisions. assistance m
purchsing policy compliance, and other professional service solicitation and review.
100.00% 100.00%
CITY MANAGER BUDGET SUMMARY
The Fiscal Year 2006-2007 proposed budget for City Manager is $230,467. This compares to the 2005-06 projected
expenditures of $217,361, an increase of $13,106 or 6%.
Amended Projected Proposed
FY03-04 FY04-05 . FY05-06 FY05-06 FY06-07
Actual Actual Budget Expenditures Budget Difference
Personal Services $ 316,764 $ 385,054 $ 224,738 $ 205,761 $ 218,517 $ 12,756
Operating Expenditures 15,019 15,431 13,407 11,600 11,950 350
Capital Outlay 2,161
Total $ 331,783 $ 402,646 $ 238,145 $ 217,361 $ 230,467 $ 13,106
Fiscal Year 2006-07 Proposed Budget:
Major Current Level Changes from
Fiscal Year 2005-06 Projected Expenditures: Difference
1. Personal Services - Increase mainly due to regular salary increases and an 18% projected increase in
health insurance. $ 12,756
2. Operating Expenses - Increase due to a recommended purchase of Microsoft office software licenses to
be in compliance with federal regulation. $ 350
3. Capital Outlay - No forecasted capital outlay in FY 2006-07. $
18
ICITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE:!I
PERSONAL SERVICES SCHEDULE
CITY MANAGER
F/TIE Projected Proposed
PAY POSITION YEARS Expenditures Budget
POSITION RANGE GRADE 04-05 ~ ~ 05-06 ~
City Manager 1.00 1.00 1.00 $ 99,675 $ 106,200
General Services
Administrator 52,670/95,128 81E 1.00 0.00 0.00
Executive Assistant 36,552/66,018 31E 1.00 1.00 1.00 .50,000 55,000
Buyer 30,948/55,895 28E 1.00 0.00 0.00
prr Receptionist - 2 (l 7.20/13.01 10 1.00 1.00 0.00 2,225
5.00 3.00 2.00
$ 151,900 $ 161,200
FICA Taxes 11,896 12,607
Deferred Compensation 13,795 14,832
Group Health Insurance Premium 10,653 12,320
Dependant Health Ins Premium 13,234 . 13,236
Employee Assistance Program 46 46
Worker's Comp Insurance 637 676
. Auto Allowance 3,600 3,600
Total Personal Services $ 205,761 $ 218,517
(1) The two part-time receptionist position have been eliminated in FY 2005-06.
19
ICITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE1J
CITY MANAGER
Code: 010005
FY 06/".
Amended FY 06/07 City Mgr.
Account FY03/04 FY04/05 FY05/06 FY 05/06 Dept Proposed
Number Description Actual Actual Budeet Projected Request Budeet
PERSONAL SERVICES
5U200 Regular Salaries 234,025 294,918 169,675. 151,900 161,200 161,200
512100 FICA Taxes 17,478 21,578 12,980 11,896 12,630 12,607
512225 Deferred Compensation 21,037 24,894 13,471 13,795 14,859 14,832
512301 Group Health Insurance Premium 25,559 27,176 10,748 10,653 12,051 12,320
512305 Dependant Health Ins Premium 16,533 13,809 13,465 13,234 13,236 13,236
512309 Employee Assistance Program 92 127 92 46 46 46
512400 Worker's Comp Insurance 2,040 1,309 707 637 676 676
512601 Auto Allowance 0 1,243 3,600 3,600 3,600 3,600
TOTAL PERSONAL SERVICES 316,764 385,054 224,738 205,761 218,298 218,517
OPERATING EXPENDITURES
533400 . Other Contractual Services 0 0 2,200 1,100 750 750
534000 Travel and Per Diem 2,967 617 2,306 1,250 1,000 1,000
534101 Telephone 925 1,249 480 1,200 1,200 1,200
534105 Cellular Phone 544 575 600 600 600 600
534110 Internet Services 103 105 66 100 100 100
534120 Postage 379 431 300 200 200 200
534130 Express Mail 190 166 150 J50 150 1:"
534620 R & M - Vehicles 1,428 111 0 0 0 '-
534630 R & M - Office Equipment 73 1,703 1,200 1,200 1,800 1,800
534700 Printing & Binding 0 170 0 0 0 0
534800 Promotional Activities 1,772 1,685 500 500 500 500
534920 Legal Ads 927 2,588 700 700 700 700
534995 Litigation Expenses 0 122 0 0 0 0
535200 Departmental Supplies 1,839 1,526 1,500 1,500 1,500 1,500
535210 Computer Supplies 338 2,465 1,000 1,000 1,000 1,000
535260 Gas and Oil 993 675 0 0 0 0
535410 Dues and Memberships 1,502 630 1,155 1,200 1,200 1,200
535420 Books and Publications 0 18 150 150 150 150
535450 Training and Education 1,039 595 1,100 750 1,100 1,100
TOTAL OPERATING EXPENDITURES 15,019 15,431 13,407 11,600 11,950 11,950
CAPITAL OUTLAY
606400 Vehicles and Equipment 0 2,161 0 0 0 0
TOTAL CAPITAL OUTLAY 0 2,161 0 0 0 0
TOTAL CITY MANAGER 331,783 402,646 238,145 217,361 230,248 230,467
20
!CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE!I
CITY CLERK
The City Clerk is appointed by and serves under the direction of the City Council. This office maintains the City seal,
attests all documents, provides legislative support, and maintains all permanent records of the City. The City Clerk is
the Elections Official, Canvassing Board Chair and Records Management Liaison Officer for the City. The
department is responsible for the City's records management program, cemetery sales and records, administers all
appointments, orientations, fmancial disclosure and handbooks for City boards and committees! and administers
codification.
FISCAL YEAR 2006 ACCOMPLISHMENTS
../' Upgraded Laserfiche Imaging Program. to. include Weblink for public access to records on the web page and
software to increase internal user capability.
../' Facilitated the hiring of a MIS NY position to broadcast all City committee meetings at direction of City
. Council. .
../' Assisted with contract for window tinting in Chambers for better programs and historical posters for some
sound absorbing quality.
../' Finalized Records vault filing system. .
../'. Initiated outreach for voiunteers for City boards and committees.
../' Utilized volunteer program to assist in preparing cemetery documents for scanning.
../' Took over responsibility for City Hall main lobby front desk function.
../' Coordinated with MIS for broadcast schedule and meeting updates for Channel 25 and website.
FISCAL YEAR Z007 GOALS AND OBJECTIVES
. ~ Research new and more efficient cemetery software program.
~ Utilize a part-time temporary or volunteers to assist with scanning of cemetery records, City deeds, bonds,
Finance reCords, etc.
~ Work with administration to upgrade automatic phone answering services.
~ Deputy City Clerk working toward Master Municipal Clerk program.
~ Records Program Manager working toward Florida Records Management Certification (new program started
2006).
~ Seek better location for Early Voting in the City Hall Complex and meeting room for City Council.
~ Make additional records available to the public on Laserfiche Weblink on City website.
~ Upgrade cemetery rates and work with Council and staff toward securing new location and/or mausoleum for
city residents.
PERFORMANCE MEASURES
Actual Actual Projected Projected
Performance fudicators 2003/2004 2004/2005 2005/2006 200612007
Records Scanned 372 1034 400 2500
Records Destroyed 101 Boxes 168 Boxes 200 Boxes 160 Boxes
Council Meeting PacketslMinutes 37 40 36 36
Cemetery LotslNiches Sold 70 84 100 120
Garage Sale Permits Issued 718 N/A NIA N/A
Election - Candidates Qua1j.fied . 5 9 6 9
Lega1lDisplay Ads Published ... 37 46 40 46
Code Supplements Distributed 3 4 2 4
. Board Appointments Administered 30 27 40 40
fustruments Recorded 14 10 10 10
Public Records Requests N/A 250 250 250
21
ICITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE!1
PROGRAM BUDGET DESCRIPTION FOR CITY CLERK
STAFFING NATURE OF ACTIVITY
05/06 06/07
20.00% 20.00% Services for Council - Prepare City Council agendas, advertise public hearings, post notices
attend and take minutes of all council meetings, administer follow-up of Council action items
prepare correspondence, prepare Council budget, make Council travel arrangements, researcl
services, attest and seal all documents executed by Mayor, schedule invocations, wriu
proclamations and resolutions as needed. prepare certificates of appreciation, prepare counci
annual budget, coordinate with multimedia company and MIS for broadcast of all council
5.00% 15.00% Services for Citizens - Receive and respond to City website e-mail link, respond to public
records requests and inquiries, provide computer for public research, post legal notices, .and
make imaged records available on City website. .
15.00% 15.00% Services for Boards/Committees - Liaison to boards relative to memberships, advertise
vacancies, administer fin.ancial disclosure forms and update City information on Commission or
Ethics website, record Board of Adjustment (council), CRA (council), Tree Advisory Board and
CATF (as needed) minutes, maintain and update Board Handbook, and conduct board membe.
20.00% 20.00% Records Manal!ement - Scans all permanent and long term records for review by department!
on network and for protection, researches records upon request, coordinates paper recycling ane
records disposition destruction. with. Shred-It Recycling in accordance with State law.
MaiIitains, updates and distributes adopted Records Management Procedures Manual
coordinates with Records Liaisons and Committee, maintains all original City documents, i.e.
ordinances, resolutions, agreements, deeds, terminated personnel files, conducts records
,. .M .
20.00% 10.00% Cemetery - Coordinates with Cemetery Sexton on sale of cemetery lots, maintains cemetery
records/database.
10.00% 10.00% General Administration - Prepares, posts, and distributes monthly calendar, prepares annual
budget for department, attends all Management Team meetings, codifies all ordinance, recorill
final plats, runs all outgoing mail and distributes all incoming mail to all staff, maintains Cit)
postage meter, records vacation of easements, keeps log of all City vehicles, attests and seal1
-. - .
10.00% 10.00% City Election - The City Clerk is the City Elections Official and Chairperson of Cit)
Canvassing Board, qualifies candidates for office and coordinates with Supervisor of Electioru
in administration of annual general elections, prepares resolutions and swears in electeC
officials.
100.00% 100.00%
22
ICITY OF SEBASTiAN, FLORIDA 2006/2007 ANNUAL BUDGE~
CITY CLERK BUDGET SUMMARY
The Fiscal Year 2006-2007 adopted budget for City Clerk is $340,565. This compares to the 2005-06 projecteC
expenditures of $328,712, an increase of $11,853 or 3.61 %.
Amended Projected Proposed
FY 03-04 FY04-05 FY 05-06 FY 05-06 FY 06-07
Actual Actual Budget Expenditures Budget Difference
Personal Services $ 227,605 $ 247,211 $ 252,243 $ 247,552 $ 263,241 $ 15,689
Operating Expenses 54,407 67,671 69,318 69,586 77,324 7,738
Capital Outlay 2,100 . - 11,574 11,574 - (11,574)
Total $ 284,112 $ 314,882 $ 333,135 $ 328,712 $ 340,565 $ 11.853
Fiscal Year 2006-07 Proposed Budget:
Major Current Level Changes from
Fiscal.Year 2005-06 Projected Expenditures:
Difference
1. Personal Services - Net increase due to an estimated 18% increase in health insurance, a 5.5%
increase for CW A employees per CW A Union Contract and exempt employees per the Management
Benefit Package, and an increase in deferred compensation which is wage driven. $ 15,689
2. Operating Expenses - Net increase mainly due to the Supervisor of Elections estimate for election
costs and a recommended purchase of Microsoft office software licenses to be in compliance with federal
regulation. $ 7,738
3. Capital Outlay - No forecasted capital outlay in FY 2006-07. $ (11,574)
PERSONAL SERVICES SCHEDULE
CITY CLERK
FfflE Projected Proposed
PAY POSITION YEARS Expenditures Budget
POSITION RANGE GRADE 04-05 05-06 06-07 05-06 06-07
City Clerk 1.00 1.00 1.00 $ 72,400 $ 76,500
Deputy City Clerk 34.812/62,875 31E 1.00 1.00 1.00 46,000 48,600
Administrative Secretary 23,228/41,952 18 1.00 1.00 1.00 34,800 36.800
Records Program Manager 30,948/55,895 28E 1.00 1.00 1.00 33.800 35,700
Recording Secretary (112) 0.00 0.50 0.00 0 0
4.00 4.50 4.00
$
187,000 $
100
14,313
16,839
20,632
7,777
92
799
247,552 $
197,600
100
15,124
17.793
23,926
7,777
92
829
263,241
Overtime
FICA Taxes
Deferred Compensation
Group Health Insurance Premium
Dependant Health Ins Premium
Employee Assistance Program
Worker's Comp Insurance
Total Personal Services
$
23
)CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGETI
CITY CLERK
Code: 010009
FY 06/0',
Amended FY 06/07 CityMgr.
Account FY 03/04 FY 04/05 FY 05/06 FY 05/06 Dept Proposed
Number Description Actual Actual Bud2et Proiected Request Bud2et
PERSONAL SERVICES
511200 Salaries 164,241 176,915 191,400 187,000 197,600 197,600
511400 Overtime 900 132 100 100 100 100
512100 FICA Taxes 12,611 13,621 14,650 14,313 15,124 15,124
512225 Deferred. Compensation 14,830 15,909 16,767 16,839 17,793 17,793
512301 Group Health Insurance Premium 25,587 31,233 20,626 20,632 23,387 23,926
512305 Dependant Health Ins Premium 7,903 8,435 7,809 7,777 7,777 7,777
512309 Employee Assistance Program 90 92 92 92 92 92
512400 Worker's Comp Insurance 1,443 874 799 799 829 829
TOTAL PERSONAL SERVICES 227,605 247,211 252,243 247,552 262,702 263,241
533400 Other Contractual Services 9,813 10,515 9,500 9,500 9,500 9,500
533490 Codification Services 3,422 3,160 3,000 4,200 4,500 4,500
534000 Travel and Per Diem 2,350 1,943 2,466 2,466 2,359 2,359
53410 1 Telephone 1,374 1,547 1,300 1,300 1,365 1,365
534110 Internet Services 154 160 165 165 183 183
534120 Postage 684 479 360 500 400 400
534630 R & M - Office Equipment 5,423 5,858 7,965 6,965 10,200 1O,20Cl
534910 Clerk of Court Filing Fees 534 391 550 500 500 50
534920 Legal Ads. 6,568 7,215 6,000 6,000 7,800 7,800
534990 Election Costs 9,232 27,334 29,000 28,978 30,700 30,700
535200 Departmental Supplies 10,044 4,293 3,035 3,035 4,000 4,000
535210 Computer Supplies 2,515 2,346 3,447 3,447 3,447 3,447
535290 AudioNideo Recording Tapes/CDs 123 100 150 150 150 150
535410 Dues and Memberships 471 311 600 600 600 600
535420 Books and Publications 770 1,254 1,000 1,000 750 750
535450 Training and Education 930 765 780 780 870 870
TOTAL OPERATING EXPENDITURES 54,407 67,671 69,318 69,586 77,324 77,324
CAPITAL OUTLAY
606400 Vehicles and Equipment 2,100 0 11,574 11,574 0 0
TOTAL CAPITAL OUTLAY 2,100 0 11,574 11,574 0 0
TOTAL CITY CLERK 284,112 314,882 333,135 328,712 340,026 340,565
.
24
ICITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE!J
CITY ATTORNEY
The City Attorney is appointed by the City Council to serve as the City's legal counsel. The City Attorney is legal
advisor and attorney to officials of the City in matters affecting the City or relating to official duties of City Officers.
The City Attorney represents the City in defense of litigation and provides legal counsel for bond issues and property
transactions.
The Office of City Att~rney prepares legal instruments, including resolutions, ordinances, closing documents, bond
. sale documents, and legal opinions, as required.
The budget for the Office of City. Attorney also includes legal fees paid to special counsel for the Code Enforcement
Board and litigated actions as required.
PROGRAM BUDGET DESCRIPTION FOR CITY ATTORNEY
STAFFING NATURE OF ACTIVITY
05/06 06/07
25.00% 25.00% Counsel to City Council and Other City Bodies - Attend workshops, regular and special meetings 0
City Council, Planning Commission, Board o.f Adjustment, and Code Enforcement Board, as well a~
other City bodies as assigned and provide advice as to the law and procedures.
25.00% 25.00% Function ~ City's Solicitor - Prepare and review ordinances, resolutions, contracts, propert)
instruments and other legal documents on behalf of the City.
40.00% 40.00% City Le2al Advisor - Prqvide legal counsel to and attends meetings with City Manager, departmen
directors and key personnel on a day-to-day basis. Provide legal opinions to City Council and Managel
as requested.
10.00% 10.00% Le2al Representative - Represent City in litigation and administrative proceedings as required. Act lU
General Counselto the City in the supervision of outside counsel.
100.00% 100.00%
25
~CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE~
CITY ATTORNEY BUDGET SUMMARY
The Fiscal Year 2006-2007 proposed budget for City Attorney is $213,234. This compares to the 2005-06 projected
expenditures of $190,370, n increase of $22,864, or 12%.
Amended Projected Proposed
FY 03-04 FY 04-05 . FY 05-06 FY 05-06 FY 06-07
Actual Actual Budget Expenditures Budget Difference
Personal Services $ 128,653 $ 157,245 $ 181,206 $ 181.206 $ 194,545 $ 13,339
Operating Expenses 5,449 5,274 8,700 9,164 18,689 9,525
Capital Outlay
Total $ 134,102 $ 162,519 $ 189,906 $ 190,370 $ 213,234 $ 22,864
Fiscal Year 2006-07 Proposed Budget:
Major Current Level Changes from
Fiscal Year 2005-06 Projected Expenditures:
Difference
1. Personal Services - Net increase due to an estimated 18% increase in health insurance, a 5.5% increase
for exempt employees per the Management Benefit Package, and an increase in deferred compensation
which is wage driven. $ 13,339
2. Operating Expenses - Net increase mainly due to the budget for a code enforcement magistrate and a
recommended purchase of Microsoft office software licenses to be in compliance with federal regulation. $ 9,525
3. Capital Outlay - No forecasted capital outlay for FY 2006-07. $
PERSONAL SERVICES SCHEDULE
CITY ATTORNEY
30,948/55.895
28E
FfflE
POSITION YEARS
04-05 ~ 06-07
1.00 1.00 1.00
1.00 1.00 1.00
2.00 2.00
Projected
Expenditure
05-06
$ 99,400
33,000
Proposed
Budget
06-07
$ 107,600
34,300
POSITION
City Attorney
Administrative Asst
PAY
RANGE
GRADE
$ 132,400 $ 141,900
FICA Taxes 10,129 10,855
Deferred Compensation 19,371 20,841
Group Health Insurance 10,540 12,209
Dependent Health Insurance Premium 4,625 4,564
Employee Assistance Program. 46 46
Workers Comp Insurance 495 530
Auto Allowance 3,600 3.600
Total Personal Services $ 181,206 $ 194,545
26
CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE
CITY ATTORNEY
':::ode:Ol00l0
FY 06-07
Amended FY 06-07 City Mgr.
FY 03/04 FY 04/05 FY 05/06 FY 05/06 Dept Proposed
Account Description. Actual Actual Budeet Projected Request Budeet
PERSONAL SERVICES
511200 Regular Salaries 89,089 112,080 132,400 132,400 141,900 141,900
512100 FICA Taxes 7,232 8;315 10,129 10,129 10,855 10,855
512225 Deferred Compensation 14,700 17,237 19,371 19,371 20,841 20,841
512301 Group Health Insurance Premium 6,494 11 ,8;38 10,540 10,540 11,940 12,209
512305 Dependant Health Ins Premiun;J. 6,740 3,596 4,625 4,625 4,564 4,564
512309 Employee Assistance Program 23 35 46 46 46 46
512400 Worker's Comp Insurance 787 546 495 495 530 530
512601 Auto Allowance 3,588 3,598 3,600 3,600 3,600 3,600
TOTAL PERSONAL SERVICES 128,653. 157,245 181,206 181,206 194,276 194,545
OPERATING EXPENDITURES
533400 Other Contractual Services 0 0 0 0 7,500 7,500
534000 Travel and Per Diem 1,946 747 2,000 2,000 2,200 2,200
534101 Telephone 200 641 275 375 1,000 1,000
534105 Cellular Phone 1,167 518 500 500 500 500
534110 Internet Services 26 44 30 64 64 64
';34115 On-Line Services 1,144 1,056 1,100 1,100 1,500 1,500
.134120 Postage 3 33 20 75 75 75
534130 Express Mail 0 0 0 25 50 50
534630 R & M - Office Equipment 0 94 150 150 750 750
534800 Promotional Activities 125 128 125 125 200 200
534995 Litigation Expenses 0 0 500 700 1,000 1,000
535200 Departmental Supplies 145 762 600 600 750 750
535210 Computer Supplies 0 192 1,650 1,800 1,100 1,100
535410 Dues and Memberships 365 400 500 500 600 600
535420 Books and Publications 10 10 150 150 200 200
535450 Training and Education 318 649 1,100 1,000 1,200 1,200
TOTAL OPERATING EXPENDITURES 5,449 5,274 8,700 9,164 18,689 18,689
CAPITAL OUTLAY
606400 Vehides and Equipment 0 0 0 0 0 0
TOTAL CAPITAL OUTLAY 0 0 0 0 0 0
TOTAL LEGAL DEPARTMENT 134,102 162,519 189,906 190,370 212,965 213,234
27
ICITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGET'
.rrrv.QF.. .
~I,"'~. 0:. i
HO.ME OF PELICAN ISLAND
This Page Intentionally Left Blank
28
ICITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE!I
FINANCE DEPARTMENT
The Finance Department is organized in three areas, each of which provides support services to other City
departments. The three areas include Finance, Risk Management, and Management Information Systems. The
Departments main responsibility is to conduct the fiscal affairs of the City in compliance with all applicable laws,
regulations, and sound business practices and to further diligently safeguard the resources of the city and ensure that
prudent fiscal management policies are maintained.
As part of the reorganization effort to operate more efficiently, the Purchasing and Contract Administration functions
have been decentralized to all departments/divisions during FY 2005-2006. The reorganization includes the
elimination of the Buyer position.
FISCAL YEAR 2006 ACCOMPLISHMENTS
./' Second time awardee of the Government Finance Officer's Association Distinguished Budget Presentation
Award for fiscal year 2005-2006.
./' Sixth time awardee of the Government Finance Officer's Association Certificate of Achievement for
Excellence in Financial Reporting for the Comprehensive Annual Financial Report for fiscal year 2003-2004.
./' Completed 100% of FEMA, State, Federal Highway Administration, and property insurance reimbursement
requests for hurricane Wilma and received $267,325 in reimbursement within seven months after the storm.
./' Completed audit services, property/general liability insurance,.and Old School House renovation project
Request for Proposals.
./' Completed the Internal.Revenue Service audit.
./' Successfully completed the FEMA and State hurricane Frances and Jeanne audit with no audit findings.
./' Successfully completed the audit with no audit findings from Department of Community Affairs for the
Louisiana Avenue Improvement Project.
"./' Received a clean opinion from City's external audit for the audit of City's FY 2004-2005 financial records.
./' Successfully organized and coordinated the 2006 City auction in conjunctionwith Indian River County.
./' Completed and implemented Risk Management policy and procedure for the City.
FISCAL YEAR 2007 GOALS AND OBJECTIVES
~ Continue to provide quality financial services for the City of Sebastian.
~ Continue to provide respcmsive service to all Finance department customers, citizens, vendors, and employees.
~ Submit 2006-2007 Annual Budget document to the Government Finance Officers Association for
distinguished Budget Presentation Award.
~ Submit 2005-2006 Comprehensive Annual Financial Report to Government Finance Officers Association for
Excellence for Financial Award.
~ Continue to increase productivity by modifying operating procedure. .N~ Provide timely financial information to the City administration and the general public by issuing the City's
Comprehensive Annual Financial Report no later than the first week of March each year.
~ Provide timely adopted budget document to the City administration and the general public by issuing the
City's Annual Budget document no later than the end of October each year.
~ Continue staff training in accounting, risk management, and emergency management.
29
ICITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE~
PERFORMANCE MEASURES
Actual Actual Projected Projected
Performance Indicators 2003/2004 2004/2005 2005/2006 2006/2007
J oumal Entries Processed 2,427 2,320 2,300 .2,325
Accounts Payable InvoiCes Processed 10,380 10,469 13,160 11 ,000
Accounts Payable Checks Processed 3,972 3,199 3,000 3,500
Purchase Orders Processed 408 N/A N/A N/A
Payroll Checks Processed 4,704 4,842 5,500 5,200
Program CQst Per Capita $17.93 $18.67 N/A 'N/A
Program Cost Increase from Previous Year 1.70% 4.13% N/A N/A
Purchasing Care!. Transactions Processed 822 1,773 3,000 2,500
Purchasing Card Users 27 49 65 75
Contunued Education for two Professional Staff 80 CPE hours 80 CPE hours .80 CPE hours 80 CPE hours
Comprehensive Annual Financial Statement issue
date 23-Mar-2oo5 22-Feb-2oo6 28-Feb-2007 28-Feb-2008
Annual Budget Document issue date 31-0ct-2oo3 31-0ct-2004 31-0ct -2005 31-0ct-2oo6
Receive Exc~llence in Financial Reporting Award Yes Yes Yes Yes
Receive Distinguished Budget:Presentation Award N/A Yes Yes Yes
30
'CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGEIf .
PROGRAM BUDGET DESCRIPTION FOR THE FINANCE DEPARTMENT
STAFFING NATURE OF ACTIVITY
05/06 06/07
11.00% . 15.00% General Accountine - Data entry for general ledger activity for all City operations, ban!!
reconciliations, cash management, preparation of federal, State and local reports, and allocatioI
of charges to City departments. Ensure all accounting information is entered timely and
accurately.
15.00% 15.00% Accounts Payable - Review all requests for payment and prepare checks. Process and pay
purchasing card transactions: Ensure appropriate discounts are taken and invoices are paid prim
to due date; audit travel expense reports and prepare year end 1099's. .
10.00% 10.00% Payroll - Review and process payroll, to include benefits, deductions, leave availability, and
workers compensation. Prepare quarterly and annual payroll tax reports, as well as quarterly
reports to the workers compensation insurance carrier, prepare employee insurance invoices fm
nament and orocess vear p.nd W-2's.
2.00% 3.00% Fixed Assets - Maintain fixed assets records for all City property and equipment. Ensure asseu
are recorded and tagged properly.
3.00% .5.00% Capital Proiects - Account for all Capital Projects. Ensure that all expenditures for projects are
properly recorded.
9.00% 10.00% Budeet - Prepare annual budget in accordance with procedures outlined in the City Charter and
Code. Ensure budget is comprehensive as to communication, coordination and control.
2.00% 5.00% Risk Management - Ensure compliance with general and property liability issues. Ensure tha
insurance claims are accurate and timely.
12.00% 15.00% Staff Accountine and Financial Operations - Analyze general ledger accounts, develop and
prepare subsidiary ledgers for the annual audit. Analyze financial data. Prepare monthly budge
to actual statements and annual financial statements. Prepare annual State reports, such as
Comptroller's Report, Transportation Report, and other complex financial analyses. Inves
operating and construction funds. Make debt service payments and reCord transactions. Provide
I Quality finaDcial data for statement presentation and managerial use.
3.00% 5.00% Administration - Meet with consultants, attorneys, financial advisors. . Preparation ane
supervision of the annual audit, computer conversIons and maintenance of accounting records
Ipayroll, accounts payable, Purchase Order System, and accounting software.
1.00% .2.00% Information Manaeement Services - Provide networking administration to the Citywide
Network System and each subsidiary server. Support each department with. informatioIJ
management needs. software installation and hardware analysis.
10.00% 10.00% Revenue Collections & Billines - Collect revenues from taxes, intergoveinmental revenues,
franchise fees, utility taxes, occupational licenses. parking citations, special assessments. and
rentals.
2.00% 5.00% Grants Administration - Continue monitoring of 17 existing programs (grailt value 0
$4,103,867) for compliance and grant reimbursements. Preparation of status reports ane
re4nbursement requests.
20.00% 0.00% Purchasine l! Contract Administration - procurement, bids processing, request fm
proposal/requests for qualification preparation and the administration of current contracts.
100.00% I 100.00% .
31
ICITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE!t
mNANCEDEPARTMENTBUDGETSUMMARY
The Fiscal Year 2006-2007 proposed budget for Finance is $358,552. This compares to the 2005-06 projected
expenditures of $387,858, a decrease of $29,306 or 7.6%.
Amended Projected Proposed
FY 03-04 FY 04-05 FY 05-06 FY 05-06 FY 06-07
Actual Actual Budget Expenditures Budget Difference
Personal Services $ 278,810 $ 298,721 $ 355,779 $ 316,716 $ 287,403 $ (29,313)
Operating Expenses 63,688 73,393 70,868 71,142 71,149 7
Capital Outlay 4,789 2,281 ~ - - -
Total $ 347,287 $ 374,395 $ 426,647 $ 387,858 $ 358,552 $ (29,306)
Fiscal Year 2006-07 Proposed Budget:
Major Current Level Changes from.
Fiscal Year 2005-06 Projected Expenditures:
1. Personal Services - Net decrease due to the elimination of buyer and assistant finance director
positions and the addition of one staff accountant position, an 18% iecrease in health insurance premium, a
5.5% increase for CW A employees per CW A Union Contract and exempt employees per the Management
Benefit Package, and an increase in deferred compensation which is wage driven.
2. Operating Expenses - Net increase mainly due to a recommended purchase of Microsoft office
software licenses to be in compliance with federal regulation and reduction in travel and training.
3. Capital Outlay - No forecasted capital outlay in FY 2006-07.
PERSONAL SERVICES SCHEDULE
FINANCE DEPARTMENT
POSITION
Director of Finance
Asst. Director of Finance (1)
Staff Accountant (2)
Buyer (1)
Accounting Clerk II
Accounting Clerk I
Computer Operator
Payroll Specialist
PAY
RANGE
59,247/107,007
50,645/91,470
N/A
28,728/51,904
23,228/41,952
20,634/37,267
26,948 148,672
27,757/50,132
FfflE
POSITION YEARS
GRADE
84E
40E
N/A
28E
18
14
23
24
04-05
1.00
1.00
0.00
0.00
2.00
0.00
1.00
0.00
5.00
05-06
1.00
1.00
0.00
1.00
1.00
1.00
0.00
1.00
6.00
06-07
1.00
0.00
1.00
0.00
1.00
1.00
0.00
1.00
5.00
Overtime
FICA Taxes
Deferred Compensation
Group Health Insurance Premium
Dependant Health Ins Premium
Employee Assistance Program
Worker's Comp Insurance
Total Personal Services
(1) Buyer and assistant finance director positions are eliminated in FY 2006-07 budget.
(2) Staff accountant position is added in FY 2006-07 budget.
.
Difference
$
(29,313)
$
$
7
Projected . Proposed
Expenditure Budget
05-06 06-07
$ 73,100 $ 77 ,200
55,400
37,700
21,350
27,000 28,500
22,000 25,000
42,600 45,000
$ 241,450 $ 213,400
500 500
18,509 16,363
21.776 19,252
26,235 29,833
7,043 7,043
121 115
1,082 897
$ 316,716 $ 287,403
32
'CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE!!
FINANCE DEPARTl\t1ENT
;ode:0l0020
FY 06/07 .
Amended FY 06/07 City Mgr.
Account FY 03/04 FY 04/05 FY 05/06 FY 05/06 Dept Proposed
Number Description Actual Actual Bude:et Proiected Request Bude:et
PERSONAL SERVICES
511200 Regular Salaries 205,590 216,896 264,100 241,450 234,200 213,400
511400 Overtime 554 582 500 500 500 500
512100 FICA Taxes 15,336 16,070 20,242 18,509 17,955 16,363
512225 Deferred Compensation 18,527 19,239 23,814 21,776 21,123 19,252.
512301 Group Health Insurance Premium 31,411 37,735 30,875 26,235 29,160 29,833
512305 Dependent Insurance 5,518 7,052 15,000 7,043 7,043 7,043
512309 Employee Assistance Program 115 113 138 121 115 115
512400 Worker's Comp Insurance 1,759 1,034 1,110 1,082 984 897
TOTAL PERSONAL SERVICES 278,810 298,721 355,779 316,716 311,080 287,403
OPERATING EXPENDITURES
533200 Audit Fees 26,815 29,674 29,413 29,705 29,313 29,313
533480 Temporary Employment Services 0 2,018 0 805 800 800
534000 Travel and Per Diem 3,900 4,922 4,878 4,800 4,413 3,413
534101 Telephone 1,000 2,458 1,400 1,750 1,750 1,750
"';34110 Internet Access 128 137 157 157 157 157
';34120 Postage 3,474 2,427 2,200 2,300 2,300 2,300
534130 Express Mail 17 206 150 150 150 150
534630 It & M - Office Equipment 13,289 14,845 15,300 15,300 17,866 17,866
534700 Printing and Binding 2,980 3,420 3,500 3,500 3,500 3,500
534910 Clerk of Court Filing Fees 0 290 0 0 0 0
535200 Departmental Supplies 4,054 4,735 4,000 4,000 4,000 4,000
535205 Bank Charges 563 552 750 100 100 100
535210 Computer Supplies 3,554 3,049 3,800 3,800 3,800 3,800
535410 Dues and Memberships 1,625 1,760 2,145 1,800 1,800 1,800
535420 Books and Publications 614 765 950 750 750 750
535450 Training and Education 1,675 2,135 2,225 2,225 2,450 1,450
TOTAL OPERATING EXPENDITURES 63,688 73,393 70,868 71,1421 73,149 71,149
CAPITAL OUTLAY
606400 Vehic1es and Equipment 4,789 2,281 0 0 0 0
TOTAL CAPITAL OUTLAY 4,789 2,281 0 0 0 0
TOTAL FINANCE DEPARTMENT 347,287 374,395 426,647 387,858 384,229 358,552
33
ICITY OF SEBASTIAN, FLORIDA 4006/2007 ANNUAL BUDGETf
MANAGEMENT INFORMATION SYSTEMS DIVISION
The Management IiIformation Systems Division is responsible for the purchase, operation, and maintenance of th,
City's approved hardware and software infrastructure; and either provides. or recommends training for its use. The
division also provides support for the Police Department's Records Management System, Growth Management's
Arcview modified GIS system, over 150 microcomputers and printers, hardware and software support for the City's
Internet Accounts, and maintenance of the City's telephone system..
FISCAL YEAR 2006 ACCOMPLISHMENTS
./' Upgraded the Building Department to the latest version of the New IMS system with no down time.
./' Passed the FDLE state audit confirming our secure transmission of confidential information.
./' MIS incorporated with Finance completed the conversion to the New 2004 Munis system with no down time.
./' Successfully mainta.i:lled all communications and Equipment free from any interruption in services.
./' The MIS firewall has Blocked 299,488 emails, blocked 27,350 viruses, and tagged 13,464 emails as possible
spam.. The firewall allowed 43.345 emails to pass through to the user community blocking 340,302 potentially
dangerous emails from being delivered.
./' Configured and installed a new LaserFiche server. The sever was installed with a website interface that allows
anyone with an Internet connection to search and retrieve City Information.
./' Resolved all recommendationll from an IT audit performed by City's external auditor.
./' Assisted in acquiring forty (40) Emergency Disaster Phones from Sprint at no cost to the City.
./' Assistirig in the set up of high-speed access to transmit election results to the Board. of Elections.
./' Reconfigured the City web server to accept email forms from the Sebastian business web site. This action
eliminated the need for outsourcing this service.
./' Completed the design of Storm water web site.
FISCAL YEAR 2007 GOALS AND OBJECTIVES
~ Continue to provide the CitY of Sebastian and the Police Department with 24/7 coverage.
~ CoordIDate and complete the fiber, network, security, and a mobile-based disaster recovery plan project for the
new airport administration building.
~ Go live with the new Exchange 2000 Server and include webmail.
~ Implement the new Siemens phone system upgrade. .
~ Create a Sebastian Community Center web site.
~ To be in Compliance with all Microsoft Licensing.
~ Update Golf Course to Windows 2000 from 98 and Server 2000 12003
~ Assisting Hmpan Resources to develop Internet on-line forms for elIlployment function.
PERFORMANCE MEASURES
Actual . Actual Projected Projected
Performance Indicators 2003/2004 2004/2005 2005/2006 2006/2007
W orkorders Processed 1261 1862 2200 3500
Server Outages Serviced 1 0 2 1
Network Outages Serviced 1 0 2 1
Phone System Outages Serviced 1 1 2 1
User Training hours performed/supported 1200 1750 3000 2500
34
ICITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGETI
PROGRAM BUDGET DESCRIPTION FOR THE MANAGEMENT INFORMATION SERVICES DIVISION
STAFFING NATURE OF ACTIVITY
05/06 06/07
20.00% 20.00% Network Analvsis. Desilm. and Confie:uration - This includes the assessment of the dtys
current data needs, as well as, projected needs for all software and hardware, and the
documentation of all Systems.
30.00% 30.00% End User Support - This includes hardware troubleshooting and repair, as well as, assistin!
users in the use of all data resources.
7.00% 10.00% Network Administration - This includes the daily administration of network resources such aE
maintaining user accounts, e-mail accounts, data backup etc...
7.00% 10.00% Division Administration - This includes the functions necessary to support the internal
administrative needs of the MIS division's resources and personnel.
16.00% 10.00% Technolol!:V Research and Development - This is the time necessary to research and evaluate
technology related products and services for purchase and implementation.
20.00% 20.00% Information Services Support - This includes services such as web hosting and cable channe
content that provides Internal and External users access to data and services.
100.00% 100.00%
MANAGEMENT INFORMATION SYSTEMS DIVISION BUDGET SUMMARY
The Fiscal Year 2006-2007 proposed budget for Management Information Systems is $235,069. This compares to the
2005-06projected expenditures of $192,729, an increase of $42,340 or 22%.
Amended Projected Proposed
FY 03-04 FY 04-05 FY 05-06 FY 05-06 FY 06-07
Actual Actual Budget Expenditures Budget Difference
Personal Services $ 89,544 $ 119,232 $ 170,378 $ 163,940 $ 189,512 $ 25,572
Operating Expenses 16,768 17,864 20,140 19,890 25,557 5.667
Capital Outlay 30,073 2,275 8.899 8,899 20,000 11,101
Total $ 136,385 $ 139,371 $ 199,417 $ 192,729 $ 235,069 $ 42,340
Fiscal Year 2006-07 Proposed Budget:
Major Current Level Changes from
Fiscal Year 2005-06 Projected Expenditures:
Difference
1. Personal Services - Increase due to an 18% increase in health insurance premium, a 5.5% increase
for exempt employees per the Management Benefit Package, and an increase in deferred compensation
which is wage driven. $ 25.572
2. Operating Expenses - Net increase mainly due to a recommended purchase of Microsoft office
softWare licenses to be incompliance with federal regulation. $ 5,667
3. Capital Outlay - TheFY 2006-07 capital outlay represents an air conditioner for PD server room
and additional fiber connection to the County. $ 11,101
35
'CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE~
PERSONAL SERVICES SCHEDULE
MANAGEMENT INFORMATION SERVICES DIVISION
FfflE Projected Proposed
PAY POSITION YEARS Expenditure Budget .
POSITION RANGE GRADE 04-05 05-06 06-07 05-06 06-07
Network Manager 40,725/73,554 35E 1.00 1.00 1.00 $ 53,137 $ 57,000
Systems Analyst 30,948/55,895 28E 1.00 2.00 2.00 63,800 77,200
2.00 3.00 3.00
$ 116,937 $ 134,200
Temporary 10,000 10,000
FICA Taxes 9,654 10,266
Deferred Compensation 10,458 12,078
Group Health Insurance Premium 12,531 17,425
Dependant Health Ins Premium 3,771 4,912
Employee Assistance Program 61 69
Worker's Comp Insurance 528 556
Total Personal Services $ 163,940 $ 189,506
CAPITAL OUTLAY SCHEDULE
MANAGEMENT INFORMATION SERVICES DIVISION
EXPENDITURES PER FISCAL YEAR
Description 2006-07 2007-08 2008-09 2009.10 2010-11 2011-12 TOTAL
Air conditioner for PD server room $ 10,000 $ - $ - $ - $ - $ - $ 10,000
Fiber installation 10,000 20,000 10,000 40,000
T1 Internet access 15,000 15,000
Mercom upgrade 20,000 20,000
$ 20,000 $ 55,000 $ 10,000 $ - $ . $ - $ 85,000
36
ICITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE~
MANAGEMENT INFORMATION SYSTEMS DIVISION
:ode:010021
.FY 06/07
Amended FY 06/07 City Mgr.
A.ccount FY 03/04 FY 04/05 FY 05/06 FY 05/06 Dept Proposed
Number Description Actual Actual Bude:et Projected . Request Bude:et
PERSONAL SERVICES
511200 Regular Salaries 65,065 81,105 117,300 116,937 134,200 134,200
511300 Temporary Salaries 0 5,400 10,000 10,000 10,000 10,000
511400 Overtime 1,683 0 0 0 0 0
512100 FICA Taxes 5,037 6,327. 8,973 9,654 10,266 10,266
512225 Deferred Compensation 5,286 7,291 10,557 10,458 12,078 12,078
512301 Group Health Insurance Premium 10,962 15,485 14,977 12,531 17,012 17,425
512305 Dependant Health Ins Premium 897 3,195 7,968 3,771 4,912 4,912
512309 Employee Assistance Program 42 46 69 61 69 69
512400 Worker's Comp Insurance 572 383 534 528 556 562
TOTAL PERSONAL SERVICES 89,544 119,232 170,378 163,940 189,093 189,512
OPERATING EXPENDITURES
533120 Consultants 4,940 3,475 1,600 1,600 5,000 2,500
534000 Travel and Per Diem 1,047 36 1,540 1,540 1,848 1,540
534101 Telephone 476 972 1,000 1,000 1,500 1,500
534105 Cellular Phone 1,939 1,545 2,250 1,800 2,000 2,000
')34110 Internet Access 1,067 883 1,000 1,200 1,500 1,500
534120 Postage 61 16 100 100 100 100
534130 Express11ail 179 200 200 200 200 200
534630 R & 11 - Office Equipment 1,897 3,487 2,000 2,000 8,267 8,267
534640 R & 11-0perating Equipment 0 513 0 0 0 0
535200 Departmental Supplies 479 737 750 750 750 750
535210 Computer Supplies 3,513 5,514 7,000 7,000 7,000 5,000
535230 Small Tools and Equipment 60 105 100 100 100 100
535410 Dues and 11emberships 224 224 325 325 325 325
535420 Books and Publications 35 12 250 250 250 250
535450 Training and Education 851 145 2,025 2,025 1,525 1,525
TOTAL OPERATING EXPENDITURES 16,768 17,864 20,140 19,890 30,365 25,557
CAPITAL OUTLAY
606400 Vehides and Equipment 30,073 2,275 8,899 8,899 20,000 20,000
TOTAL CAPITAL OUTLAY 30,073 2,275 8,899 8,899 20,000 20,000
TOTAL MANAGEMENT INFORMATION
SYSTEMS DIVISION 136,385 139,371 199,417 192,729 239,458 235,069
37
ICITYOF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE!1
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38
'CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE'!J
HUMAN RESOURCES DEPARTMENT
The Human Resources Department is responsible for effective recruitment, selection, assignment, and retention of
employees. Additional responsibilities include the administration of employee benefits, including the EAP, health,
dental, vision, life insurance, and oversight responsibilities of the 40I(a) retirement plan. The Department serves as
the risk manager administering workers' compensation benefits and employee safety and incentive programs. Labor
relations, including collective bargaining, grievance handling, and employee salary administration are also the
responsibility of Human Resources Department.
FISCAL YEAR 2006 ACCOMPLISHMENTS
./ Successfully negotiated a successor agreement between the City of Sebastian and the Communications
Workers of America, effective October 1, 2006.
./ Continued the Employee Recognition Program and hosted the Annual Awards Banquet
./ Successfully administered the employee safety committee and incentive program resulting in a reduction in
workers' compensation premium.
./ Conducted annual harassment .training and other employee training sessions..
FISCAL YEAR 2007 GOALS AND OBJECTIVES
)> Negotiate a successor agreement between the Coastal Florida Police Benevolent Association and the City of
Sebastian, effective October. I, 2007.
)> Conduct annual harassment training and other employee training sessions. .
)> Administer Employee Recognition and Longevity Awards Program.
)> Continue to provide quarterly Lunch 'n Learn training sessions: Retirement Planning, Stress and Conflict
Management, etc.. .
.)> Continue to administer, enforce, and update personnel rules and regulations as needed.
PERFORMANCE :MEASURES
Actual Actual Projected Projected
Performance Indicators 2003/2004 2004/2005 2005/2006 2006/2007
Employee Turnover Rate 8% 13% 10% 10%
Number of training sessions conducted 15 25 25 25
Total number of City employees 185 196 212 213
Personnel expenses per employee $1,042.87 $1,078.02 $1,025.69 $1,075.84
39
ICITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGETf
PROGRAM BUDGET DESCRIPTION FOR THE HUMAN RESOURCES DEPARTMENT
STAFFING NATURE OF ACTIVITY
05/06 06/07
18.00% 18.00% Hirin!! New Emplovees - Accept applications, screen applications for minimum qualifications
prepare employment and rejection letters, prepare new hire package,. schedule pre-employmen
physical and drug screens, conduct new hire orientations, conduct employment and background
investigations, coordinate with departments regarding examinations for skilled positions.
20.00% 20.00% In-Service Actions - Process employee action notices for activity - pron;lOtions, demotions and
transfers. Maintain personnel and subject files. Update salary schedules and compensation
plans. Administer etnploy'ee evaluation program.
15.00% 25.00% Union Nee:otiations. Contract Administration - Negotiate labor agreements with bothPBA
and CW A and any Memo's of Understanding j:hat may be necessary during the current life 0
existing contracts. Perform support research, document preparation, record minutes. Review
rewrite and organize Rules and Regulations as needed.
2.00% 2.00% Emplovee Recol!llition - Continue longevity service awards issued to employees who have
completed 5, 10, 15 and 20 consecutive years of service with the City. Employee of the
Quarter and Year awards. Safe Driving Award.
1.00% 1.00% CDL Administration - Ensure all employees required to possess CDL Drivers Licenses mee
Federal Drug and Alcohol Standard through random drug testing and at the same time
maintaining the confidentially of the person being processed. Maintain appropriate and
accurate records in support of this requirement.
2.00% 2.00% Emplovee/Safetv Newsletter - Gather and disseminate information to all employees througl:
the publishing of a monthly newsletter.
15.00% 5.00% Manae:ement/General EmnloveeTraininp - Develop and coordinate the necessary training
for both management and general employees to provide up to date current laws and
management techniques. .
8.00% 8.00% Effective and Responsive Manae:ement - Maintain and update the City's Policy and
Procedures Manual when necessary. Additionally, maintain an Employee Handbook whic1J
contains an abbreviated ready reference of major policies and procedures. Review and revise
job descriptions.
15.00% 15.00% Effective Insurance Plans - Develop and maintain a comprehensive, innovative and effectively
managed insurance benefits plan for all employees and dependents. Provide clear preventioI
opportunities and participation options for employees and dependents.
2.00% 2.00% lli:!!g Free WorkPlace - Implement a true random drug policy for all employees to ensure ~
drug free workplace environment.
2.00% 2.00% Emplovee Assistance Proe:ram - To insure and provide for an Employee Assistance Prograrr
for employees and family members with any mental health and/or stress related problems.
100.00% 100.00%
40
ICITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE':lj
HUMAN RESOURCES DEPARTMENT BUDGET SUMMARY
The Fiscal Year 2006-2007 proposed budget for Human Resources is $228,567. This compares to the 2oo5-0f
projected expenditures of $217,448, an increase of $11,119 or 5.1 %.
Amended Projected Proposed
FY 03-04 FY 04-05 FY 05-06 FY 05-06 FY 06-07
Actual . Actual Budget Expenditures Budget Difference
Personal Services $ 169,020 $ 187,101 $ 191,706 $ 191,631 $ 201,725 $ 10,094
Operating Expenses 22,750 24,191 25,820 25,817 26,842 1,025
Capital Outlay 1,162 - - - - -
Total $ 192,932 $ 211,292 $ 217,526 $ 217,448 $ 228,567 $ 11,119
Fiscal Year 06-07 Proposed Budget:
Major Current Level Changes from
Fiscal Year 2005-06 Projected Expenditures: Difference
1. Personal Services - Increase due to an 18% increase in health insurance premium, a 5.5% increase
for CW A employees per CW A Union Contract and exempt employees per the Management Benefit
Package, and an increase in deferred compensation which is wage driven. 10,094
2. Operating Expenses - Net increase mainly due to a recommended purchase of Microsoft office
software licenses to be in compliance with federal regulation. 1.025
3. Capital Outlay - No forecasted capital outlay in FY 2006-07. _
PERSONAL SERVICES SCHEDULE
HUMAN RESOURCES DEPARTMENT
Pay
Position Ranee.
Human Resources Director 59,247/107,007
Benefits Specialist 28,296/51,105
Human Resources Technician 25.906/46.789
FfflE
POSITION YEARS
04-05 05-06 06-07
1.00 1.00 1.00
1.00 1.00 1.00
1.00 1.00 1.00
3.00 3.00 3.00
Grade
84E
23B
20B
Overtime
FICA Taxes
Deferred Compensation
Group Health Insurance Premium
Dependant Health Ins Premium
Employee Assistance Program
W orker~s Comp Insurance
Total Personal Services
Projected
Expenditure
FY 05-06
$ 71,000
42,000
37.000
$ 150,000
600
11,446
13,554
12,860
2,472
69
630
$ 191,631
Proposed
Budget
FY 06-07
$ 70,700
44,500
39,000
$ 154,200
600
11,842
13,932
17,969
2,472
69
641
$ 201,725
41
CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE
HUMAN RESOURCES
Code: 010035
FY 06/07
Amended FY 06/07 Oty Mgr.
Account FY 03/04 FY 04/05 FY 05/06 FY 05/06 Dept Proposed
Number Descrintion Actual Actual Budeet Proiected Request Budeet
PERSONAL SERVICES
511200 Regular Salaries 128,862 141,457 150,000 150,000 158,400 . 154,200
511400 Overtime 147 384 600 600 600 600
512100 FICA Taxes 9,770 10,694 11,521 11,446 12,084 11,842
512225 Deferred Compensation 11,589 12,749 13,554 13,554 14,310 13,932
512301 Group Health Insurance Premium 14,991 18,058 12,860 12,860 14,913 17,969
512305 Dependant Health Ins Premium 2,458 3,031 2,472 2,472 2,472 2,472
512309 Employee Assistance Program 69 69 .69 69 69 69
512400 Worker's Comp Insurance 1,134 659 630 630 .665 641
TOTAL PERSONAL SERVICES 169,020 187,101 191,706 191,631 203,513 201,725
OPERATING EXPENDITURES
533175 Employee Background Testing 6,259 7,488 6,250 7,000 7,000 8,275
533400 Other Contractual Services 664 1,395 750 750 750 750
534000 Travel and Per Diem 3,713 2,423 3,581 3,000 3,150 2,725
534101 Telephone 725 1,634 745 745 745 745
534105 Cellular Telephone 62 0 0 0 0 0
534110 Internet Services 77 82 75 75 75 -
534120 Postage 360 471 425 425 425 4L._
534130 Express Mail 139 117 200 200 200 200
534630 R & M - Office Equipment 0 600 472 800 2,000 2,000
534700 Printing and Binding 398 661 700 700 700 700
534800 Promotional Activities 1,382 1,176 1,000 1,000 1,000 1,000
534920 Legal Ads 366 2,654 2,000 2,000 2,000 2,000
535200 Departmental Supplies 2,722 2,147 2,500 2,500 2,500 2,500
535210 Computer Supplies 219 221 1,672 1,672 1,672 1,672
535230 Small Tools and Equipment 0 104 250 250 250 250
535410 Dues and Memberships 998 640 850 850 850 850
535420 Books and Publications 1,394 930 1,000 1,000 1,000 1,000
535450 Training and Education 3,272 1,448 3,350 2,850 2,525 1,675
TOTAL OPERATING EXPENDITURES 22,750 24,191 25,820 25,817 26,842 26,842
CAPITAL OUTLAY ,
606400 Vehic1es and Equipment 1,162 0 0 0 0 0
TOTAL CAPITAL OUTLAY 1,162 0 0 0 0 0
TOTAL HUMAN RESOURCES 192,932 211,292 217,526 217,448 230,355 228,567
42
ICITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGElj
GROWTH MANAGEMENT DEPARTMENT
The Growth Management Department provides proactive planning to facilitate quality development. The department
provides technically sound and professional guidance to the City Council, the City Manager, the Planning and ZOning
Board, as well as various boards and committees. The Growth Management department also provides comprehensive
planning, occupational licensing, community development, redevelopment; code enforcement, nuisance abatement,
and related economic development services.
FISCAL YEAR 2006 ACCOMPLISHMENTS
../' Provided assistance for Main Street Improvements project plan at Indian River Drive.
../' Developed Community Redevelopment Agency (CRA) matching grant program for Fa~ade, Sign and
Landscaping. _
../ Completed Comprehensive Plan update and Future Land Use niap update.
../' Processed annexation applications in accordance with City Council directive.
../' - Reduced City's Insurance Services Office (ISO) rating from a 9 to 8, resulting in a 10% reduction in flood
insurance rates for commercial and residential. property owners.
../ Negotiated off site improvements from several developers, netting a savings to taxpayers of $10-$20 million
dollars. . -
../ LAP Certification from Florida Department of Transportation (FDOT) (pending) -
FISCAL YEAR 2007 GOALS AND OBJECTIVES
~ Update the Land Development Code to clarify certain sections and revise sections that do not conform to
Comprehensive Plan r~quirements.
~ Process Comprehensive Plan update in accordance with recent changes to requirements.
~ Provide staff assistance to Community Redevelopment Agency (CRA) for beautification and redevelopment.
~ Revise Habitat Conservation Plan to include capital improvements and amend Incidental Take Permit.
-~ Implement GIS technology for the City.
~ Continue providing sound technical and professional interpretation of Land Development Code for all future
development.
~ Effectuate positive improvements in the city (especially the main commercial corridors) through Code
Enforcement.
PERFORMANCE MEASURES
Actual- Actual Projected Projected
Performance Indicators 2003/2004 2004/3005 2005/2006 200612007
Total major & minor site plan reviews 28 49 32 35
Preliminary/final plat approvals 7 19 8 10
Application requests processed 122 159 140 - 150
Total permits (temporary) issued 28 45 18 20
Division of a single lot 12 6 18 16
Land use and zoning change requests 4 27 2 4
Annexation Requests 7 10 2 6
Flood Zone determinations 100 85 175 125
Site Plan inspections 42 52 48 31
Occupational Licenses processed an4 issued 1,100 1,295 1,300 1,350
Land Development Code amendments N/A N/A N/A 4
Model home conditional use approvals N/A N/A N/A 32
Preocessing time for site plans (month) N/A N/A N/A 2
43
lCITY OF SEBASTIAN; FLORIDA 200612007 ANNUAL BUDGEI1
PROGRAM BUDGET DESCRIPTION FOR THE GROWTH MANAGEMENT DEPARTMENT
STAFFING NATURE OF ACTNITY
05/06 06/07
25.00% 25.00% Public Assistance - Provide zoning and other regulatory information to the public and work witl:
the public to assure that development is of the highest quality and that all development proposal
are consistent with City Regulations.
15.00% 10.00% Informal Site Plans/Commercial Variances - Work with citizen groups to provide public inpu
and recommendation to the City Council. These include the Planning and Zoning Board ane
other committees and taskforce groups that may be required from time to time. Implement polic)
;""""." +hn+ - . h"" ' ~~
20.00% 15.00% Comprehensive Plannine: - Manage, interpret, evaluate, update, and implement thf
Comprehensive Plan and other land use, development and preservation plans for the City.
5.00% 10.00% General Administrative - Research various miscellaneous topics and gather information fo
other agencies and/or other departments.
5.00% 5.00% Economic Development - Provide proper direction and guidance for continueC
positive/controlled economic growth.
5.00% 5.00% Community Redevelopment - Implementation of stated goals within the Communit)
Redevelopment Master Plan and consistent with objectives outlined by the City Council.
5.00% 5.00% Code Administration - Ensure proper guidance and direction is given in order to enforce the
intent of all applicable City codes.
20.00% 20.00% Occupational Licensine: - Approve and issue occupational licenses and maintain database.
0.00% 5.00% Code Enforcement - Addressing code violations and enforcing community standards to. address
properties that are not in compliance.
100.00% 100.00%
GROWTH MANAGEl\1ENT DEPARTMENT BUDGET SUl\IMARY
FY 03-04 FY 04-05
Actual Actual
Personal Services $ 217,231 $ 267,977
Operating Expense 19,637 21,416
Capital Outlay - -
Total $ 236,868 $ 289,393
Fiscal Year 2006-07 Proposed Budget:
. Major Current Level Changes from
Fiscal Year 2005-06 Projected Expenditures:
1. Personal Services - Increase mainly due to the vacancy of Growth Management director
position in part of the FY 05-06, the addition of one planner position, an 18% projected
increase in health insurance premiums, a 5.5% increase for CW A employees per CW A Union
Contract and exempt employees per the Management Benefit Package, and an increase in
deferred compensation which is wage driven.
2. Operating Expenses - Net increase mainly due to a recommended purchase of Microsoft
office software licenses to be in compliance with federal regulation, purchase of computer
equipment for the new planner position, and reduction in travel and training.
3. Capital Outlay - Increase due to the recommended purchase of a GIS system.
The Fiscal Year 2006-2007 proposed budget for Growth Management is $385,964.
2005-06 projected expenditures of $266,408, an increase of $119.556 or 44.9%.
Amended Projected
FY 05-06 FY 05-06
Budget Expenditures
$ 250,551 $ 237,713
29,345 28,695
This compares to the
Proposed
FY 06-07
Budget
$ 320,576 $
35,388
30,000
$ 279,896 $ 266,408 $ 385,964 $
Difference
82,863
6,693
30.000
119,556
Difference
$
82,863
$
$
6,693
30,000
44
ICITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE!I
PERSONAL SERVICES SCHEDULE
GROWTH MANAGEMENT DEPARTMENT
FfflE Projected Proposed
PAY POSITION YEARS Expenditure Budget
POSITION RANGE GRADE 04-05 05-06 06-07 05-06 06-07
Growth Management Director 56,968/102,891 83E 1.00 1.00 1.00 $' 52,400 $ 71,400
Growth Management Manager 41,512/74,976 33EC 1.00 1.00 1.00 54,200 57,200
Planner (new position) 0.00 0.00 1.00 38,000
Zoning TechniCian 28,296/51,105 23B 1.00 1.00 1.00 33.000 35,000
Clerical Assistant I 19,275/34,813 13 0.00 0.00 0.00
Adminstrative Secretary 24,672/44,561 20 1.00 0.00 0.00
Occupational Licensing Specialist 25,906/46,789 20B 0.00 1.00 1.00 36,500 38,500
4.00 4.00 5.00
$ 176,100 $ 240,100
Overtime 2,500 2,500
FICA Taxes 13,663 18,559
Deferred Compensation 16,074 21,774
Group Health Insurance Premium 20.574 28,700
Dependant Health Ins Premium 7,968 7,968
Employee Assistance Program 92 115
Worker's Comp Insurance 742 860
Total Personal Services $ 237,713 $ 320,576
CAPITAL OUTLAY SCHEDULE
GROWTH MANAGEMENT DEPARTMENT
Description
GIS Technology
2006-07
$ 30,000
$ 30,000
EXPENDITURES PER FISCAL YEAR
2007-08 2008-09 2009-10 2010-11 2011-12 TOTAL
$ 5,000 $ 5,000 $ 5,000 $ - $ - $ 45,000
$ 5,000 $ 5,000 $ 5,000 $ - $ - $ 45,000
45
ICITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE!t
GROWTH MANAGEMENT DEPARTMENT
Code: 010080
.
FY 06/uJ
Amended FY 06/07 City Mgr.
Account FY 03/04 FY 04/05 FY 05/06 FY 05/06 Dept Proposed
Number Description Actual Actual Budeet Proiected Request Budeet
PERSONAL SERVICES
511200 Regular Salaries 157,032 193,558 188,700 176,100 202,100 240,100
511400 Overtime 1,214 4,304 750 2,500 2,500 2,500.
512100 FICA Taxes 11,397 14,303 14,495 13,663 15,652 18,559
512225 Deferred Compensation 14,220 17,476 17,055 16,074 18,414 21,774
512301 Group Health Insurance Premium 25,287 29,348 20,675 20,574 23,412 28,700
512305 Dependant Health Ins Premium 6,601 8,111 7,968 7,968 7,968 7,968
512309 Employee Assistance Program 92 86 92 92 92 115
512400 Worker's Comp Insurance 1,388 791 816 742 851 860
TOTAL PERSONAL SERVICES 217,231 267,977 250,551 237,713 270,989 320,576
OPERATING EXPENDITURES
533120 Consultants 0 0 0 0 10,000 5,000
534000 Travel and Per Diem 537 1,678 3,935 3,935 4,000 2,563
534101 Telephone 800 1,008 800 1,200 1,200 1,200
534105 Cellular Telephone 771 , 596 650 550 600 480
534110 Internet Services 103 106 110 110 110 110
534120 Postage 3,284 3,508 4,000 4,000 4,500 4,000
534130 Express Mail 0 0 0 100 100
534620 R & M-Vehides 51 47 350 350 1,000 I,Uv\J
534630 R & M-Office Equipment 1,230 2,407 2,200 2,200 3,000 3,700
534700 Printing and Binding 527 473 2,500 2,500 1,000 1,000
534920 Legal Ads 7,888 5,832 4,500 4,000 4,000 4,000
535200 Departmental Supplies 2,055 3,010 2,500 2,500 2,500 2,500
535210 Computer Supplies 1,135 1,242 2,650 2,650 3,000 6,200
535230 Small Tools and Equipment 300 0 300 250 250 250
535260 Gas and Oil 236 273 550 500 500 500
535410 Dues and Memberships 355 301 1,000 600 600 600
535420 Books and Publications 15 240 750 750 750 500
535450 Training and Education 350 695 2,550 2,500 2,500 1,685
TOTAL OPERATING EXPENDITURES 19,637 21,416 29,345 28,695 39,610 35,388
CAPITAL OUTLAY
606400 Vehides and Equipment 0 0 0 0 30,000 30,000
TOTAL CAPITAL OUTLAY 0 0 0 0 30,000 30,000
TOTAL GROWTH MANAGEMENT 236,868 289,393 279,896 266,408 340,599 385,964
46
ICITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGElj
CODE ENFORCEMENT DIVISION
The Code Enforcement Division enforces codes to ensure the beauty and character of the City by responding to citizen
complaints and self-initiation enforcement. While providing support to the Code Enforcement Board, this divisIon
also administers and enforces the false alarm ordinance and assists residents with false alarm problems.
FISCAL YEAR 2006 ACCOMPLISHl\1ENTS
./' Cleaned up several neighborhoods of key concern through enforcement and voluntary compliance.
./' Continued code enforcement training was received.
./' Used trained police volunteers in the initiation of code enforcement complaints and parking enforcement.
FISCAL YEAR 2007 GOALS AND OBJECTIVES
~ Achieve 100% violator compliance.
~ Reduce repeat offenses through compliance and enforcement, while maintaining good public relations.
PERFORMANCE MEASURES
Performance Indicators
Water Violations
Parking Violations
. Code Violations
megal Signs
Actual
2003/2004
158
25
2,206
460
Actual
2004/2005
76
303
3,794
696
Projected
2005/2006
180
300
2,500
506
Projected
2006/2007
79
318
3,983
730
PROGRAM BUDGET DESCRIPTION FOR THE CODE ENFORCEMENT DIVISION
STAFFING NATURE OF ACTIVITY
05/06 06/07
60.00% 60.00% Citizen Complaints - Respond to complaints of city ordinance violations and self-initia,te cod
compliance and enforcement.
30.00% 30.00% Re-~ections - Follow up on notices of violations to ensure compliance..
2.00% 2.00% Code Enforcement Board - Provide direct support to Code Enforcement Board for Cod
Enforcement hearin s.
8.00% 8.00% Documentation - To document complaints. ll$ well as self-initiated actions, write reports an
follow u letters and re are documentation for Code Enforcement Board.
100.00% 100.00%
47
ICITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGElj
CODE ENFORCEMENT DIVISION BUDGET SUMMARY
The Fiscal Year 2006-2007 proposed budget for Code Enforcement is $176,759. This compares to the 2005-0
projected expenditures of $157,211, an increase of $19,548 or 12.4%
Amended Projected Proposed
FY 03-04 FY 04-05 FY 05-06 FY 05-06 FY 06~07
Actual Actual Budget Expenditures Budget Difference
Personal Services $ 97.050 $ 109,535 $ 136,287 $ 136,287 $ 156,186 $ 19,899
Operating Expenses 10,418 12,320 14.815 14,924 17,573 2,649
Capital Outlay 6.000 6,000 3,000 (3,000)
Total $ 107,468 $ 121,855 $ 157,102 $ 157,211 $ 176,759 $ 19,548
Fiscal Year 2006-07 Proposed Budget:
Major Current Level Changes from
Fiscal Year 2005-06 Projected Expenditures: Difference
1. Personal Services - Increase due to the addition of one part-time receptionist position in FY 2006-
07, an 18% increase in health insurance premium, a 5.5% increase for CWA employees per CWA
Union Contract, and an increase in deferred compensation which is wage driven. $
2. Operating Expenses - Increase mainly due to a recommended purchase of Microsoft licenses to be
in compliance with Federal regulation. . . $
3. Capital Outlay - Decrease due to the reduction in portable radio purchase in FY 2006-07 . $
19,899
2,649
(3,000)
PERSONAL SERVICES SCHEDULE
CODEENFORCEMENTDnn~ON
POSITION
Code Enforcement Officer
Receptionist (1)
PAY
RANGE
26.141/47,213
GRADE
22
Fff/E
POSITION YEARS
04-05 05-06 06-07
3.00 3.00 3.00
0.00 0.00 0.50
3.00 3.00 3.50
Projected
Expenditure
05-06
$ 93,000 $
$ - $
Proposed
Budget
06-07
98,000
10,400
$ 93,000 $ 108,400
Overtime 1,200 1.200
FICA Taxes 7,206 8,384
Deferred Compensation 8,478 8.928
Group Health Insurance Premium 15,207 17,656
Dependant Health Ins Premium 2,397 2.367
Employee Assistance Program 69 69
Worker's Comp Insurance 8,730 9,182
Total Personal Services $ 136,287 $ 156,186
(1) A part-time 20 hours/week Receptionist is included in FY 2006-07 budget.
48
ICITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE!)
CAPITAL OUTLAY SCHEDULE
CODE ENFORCEMENT DIVISION
Description
Portable radio replacement
Truck replacement
EXPENDITURES PER FISCAL YEAR
2006-07 2007-08 2008-09 2009-10 2010-11 2010-11 TOTAL
$ 3,000 $ - $ - $ - $ - $ _ $ 3,000
22,600 23,300 24,000 69,900
$ 3.000 $ 22,600 $ 23,300 $ 24.000 $ - $ - $ 72,900
49
ICITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE'!1
CODE ENFORCEMENT DIVISION
Code: 010045
FY 061f
Amended FY 06/07 City M~.
Account FY 03/04 FY 04/05 FY 05/06 FY 05/06 Dept Proposed
Number Description Actual Actual Budeet Projected Request Budeet
PERSONAL SERVICES
511200 Regular Salaries 58,206 71,920 93,000 93,000 98,000 108,400
511400 Overtime 3,932 117 1,200 1,200 1,200 1,200
512100 FICA Taxes 4,589 5,297 7,206 7,206 7,589 8,384
512225 Deferred Compensation 5,570 6,022 8,478 8,478 8,928 8,928
512301 Group Health Insurance Premium 12,596 16,794 15,207 15,207 17,253 17,656
512305 Dependant Health Ins Premium 1,546 1,890 2,397 2,397 2,361 2,367
512309 Employee Assistance Program 46 54 69 69 69 69
512400 Worker's Comp Insurance 10,565 7,441 8,730 8,730 9,182 9,182
TOTAL PERSONAL SERVICES 97,050 109,535 136,287 136,287 144,588 156,186
OPERATING EXPENDITURES
534000 Travel and Per Diem 942 623 1,340 1,478 2,010 2,010
534101 Telephone 554 618 1,300 816 857 857
534105 Cellular Telephone 16 50 0 43 90 90
534110 Internet Services 51 57 50 86 90 90
534120 Postage 709 1,170 850 1,588 1,600 1,600
534310 Electric 1,765 1,503 1,600 1,386 1,456 1,456
534320 Water/Sewer 573 226 350 90 95 9'
534620 R & M-Vehicles 248 1,729 400 553 600 6t
534630 R & M - Office Equipment 366 835 400 430 1,300 1,300
534650 R & M-Radio 126 201 200 200 200 200
534910 Clerk of Court Filing Fees 171 70 200 120 200 200
535200 Departmental Supplies 1,207 1,264 2,200 1,500 2,000 1,500
535210 Computer Supplies 241 209 400 336 1,200 1,000
535230 Small Tools and Equipment 9 0 200 200 200 200
535260 Gas and Oil 2,089 3,134 2,860 3,673 4,000 4,000
535270 Uniforms and Shoes 418 201 975 975 975 975
535275 Safety Equipment 0 0 50 50 50 50
535410 Dues and Memberships 105 90 140 100 140 100
535420 Books and Publications 0 0 50 50 50 50
535450 Training and Education 828 340 1,250 1,250 1,200 1,200
TOTAL OPERATING EXPENDITURES 10,418 12,320 14,815 14,924 18,313 17,573
CAPITAL OUTLAY
606400 Vehicles and Equipment 0 6,000 6,000 3,000 3,000
TOTAL CAPITAL OUTLAY 0 0 6,000 6,000 3,000 3,000
TOTAL CODE ENFORCEMENT DIVISION 107,468. 121,855 157,102 157,211 165,901 176,759
50
ICITYOF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE!J
. .
BUILDING DEPARTMENT
The Building Department has been operating as an enterprise fund since October 1, 2005. The information showing
below represents the actual operating costs for FY 2003-04 and FY 2004-05 when the Building Department was a part
of the General fund operation. Complete Building Department's current year budget and proposed budget information
is located on page 157-162. .
BUILDING DEPARTl\1ENT
Code: 010085
FY 06/07
Amended FY 06/07 City Mgr.
Account FY 03/04 FY 04/05 FY 05/06 FY 05/06 Dept Proposed
Number Description Actual Actual Budeet Projected Request . Budeet
PERSONAL SERVICES
511200 Regular Salaries 311,169 352,026 N/A N/A N/A N/A
51130.0 Temporary Salaries 7,592 6,472 N/A N/A N/A N/A
511400 Overtime 28,291 16,280 N/A . N/A N/A N/A
512100 FICA Taxes 25,732 27,300 N/A N/A N/A N/A
512215 Clothing Allowance 217 200 N/A N/A N/A N/A
512225 Deferred Compensation 29,466 32,520 N/A N/A N/A N/A
512301 Group Health Insurance Premium 43,747 61,023 N/A N/A N/A N/A
512305 Dependant Health Ins Premium 7,558 15,678 N/A. N/A N/A N/A
512309 Employee Assistance Program 165 196 N/A N/A N/A N/A
512400 Worker's Comp Insurance 43,407 36,704 N/A N/A N/A N/A
TOTAL PERSONAL SERVICES 497,344 548,399 N/A N/A N/A N/A
OPERATING EXPENDITURES
534000 Travel and Per Diem (38) 61 N/A N/A N/A N/A
534101 Telephone 2,078 2,452 N/A N/A N/A N/A
534105 Cellular Telephone 2,946 2,927 N/A N/A N/A N/A
534110 Internet Services 205 215 N/A N/A N/A N/A
534120 Postage 1,560 1,992 N/A N/A N/A N/A
534130 Express Mail 0 21 N/A N/A N/A N/A
534620 R &M-Vehic1es 806 898 N/A N/A N/A N/A
534630 R & M - Office Equipment 1,953 4,473 N/A N/A N/A N/A
534910 Clerk of Court Filing Fees 11 0 N/A N/A N/A N/A
535200 Departmental Supplies 5,236 8,877 N/A N/A N/A N/A
535210 Computer Supplies 1.205 7,002 N/A N/A N/A N/A
535230 Small Tools and Equipment 968 466 N/A N/A N/A N/A
535260 Gas and Oil 3,586 5,470 N/A N/A tfl A N/A
535270 Uniforms and Shoes 0 524 N/A N/A N/A N/A
535275 Safety Equpment 0 198 N/A N/A N/A N/A
535410 Dues and Memberships 100 298 N/A N/A N/A N/A
535420 Books and Publications 51 1,225 N/A N/A N/A N/A
535450 Training and Education 225 3,339 N/A N/A N/A N/A
TOTAL OPERATING EXPENSES 20,892 40,438 N/A N/A N/A N/A
CAPITAL OUTLAY
(j064oo Vehicles and Equipment 0 14,582 N/A N/A N/A N/A
(OTAL CAPITAL OUTLAY 0 14,582 N/A N/A N/A N/A
TOTAL BUILDING DEPARTMENT . 518,236 603,419 N/A N/A N/A N/A
51
ICITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE!1
CIIY..., · .OF'. . .
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HOME. OF 'PELICAN ISLAND
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52
L__
ICITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE~ .
POLICE DEPARTMENT
CONSOLIDATED BUDGET FOR ALL DIVISIONS AND UNITS
The Fiscal.Year 2006-2007 proposed budget for Police Department as a whole is $4,510,415. This compares to
the 2005-06 projected expenditures of $4,090,874. an increase of $419,541 or 10.3%.
Amended Projected Proposed
FY 03-04 FY 04-05 FY 05-06 FY 05-06 FY 06-07
Actual Actual Budget Expenditures Budget Difference
Personal Services $2,942,315 $3,236,294 $3,340,001 $3,356,239 $3,793,281 $ 437,042
Operating Expenses 254,254 382,758 406,957 423,808 433,054 9,246
Capital Outlay 209,391 269,013 311,187 310,827 284,080 (26,747)
Total $3,405,960 $3,888,065 $4,058,145 $4,090,874 $4,510,415 $ 419,541
Fiscal Year 2006-07 Proposed Budget:
Major Current Level Changes from
Fiscal Y ear 2oo5~06 Projected Expenditures: Difference
1. Personal Services - Net increase mainly due to the addition of (2) police officers. The net
increase also reflects an 18% increase in health insurance premium, annual salary increases for
PBA and CW A employees per the Union Contract, and exempt employees per management
benefit package. $ 437,042
2. Operating Expenses - Net increase reflects increase in gas and oil costs, additional wireless
aircard service for patrol officer. $ 9,24l
3. Capital Outlay - Decrease reflects reduction in capital requests. $ (26,747
53
ICITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE!I
POLICE ADMINISTRATION
The Police Administrative Division coordinates the efforts of the Division Commanders, oversees the budget anU.
performs strategic planning for the future.
FISCAL YEAR 2006 ACCOMPLISHMENTS
./ Developed a Citizens Police Academy for the Sebastian Residents.
./ Sent two Division Commanders to Police Executive Development Courses.
./ Continued efforts toward total Community Policing Philosophy.
./ Achieved Re-Accreditation status with the Commission of Florida Accreditation.
./ Presented a request for a 911 center PSAP to the County Commissioners.
./ Explored money saving methods of delivering police service in an attempt to control the police budget.
FISCAL YEAR 2007 GOALS AND OBJECTIVES
)> Establish a 911 PSAP in Sebastian to improve our emergency responses.
)> Explore alternative police service delivery systems to control budget expenses.
)> Maintain Accreditation through staff inspections.
)> Continue to provide training and experience opportunities for the command staff.
)> Continue efforts to bring total community policing philosophies to the department.
)> Establish a computerized statistical review process to enhance community-policing efforts.
)> Conduct one Citizens Police Academy.
PERFORMANCE l\.fEASURES
. Actual Actual Projected Projected
Performance Indicators 2003/2004 200412005 2005/2006 200612007
Civic meetings attended 12 10 8 12
Policies reviewed . 60 65 60 60
Unit staff meetings attended 18 20 12 18
Senior staff meetings attended 36 42 36 40
Staff inspections performed 6 4 6 12
Computerized statistical reviews 6 4 6 12
54
ICITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE:!J
PROGRAM BUDGET DESCRIPTION FOR THE POLICE ADMINISTRATION
. STAFFING NATURE OF ACTIVITY
05/06 06/07
60.00% 60.00% General Manaeement - Direct department, develop and expand citizen involvement and public
education. Meet with civic groups, media, and other public and private groups. Genera
administrative duties managing the department.
5.00% 5.00% Maintain Training and Professional Development Programs.
25.00% 20.00% Professional Standards - Oversee all internal affairs investigations and conduct two stafl
inspections during. the year. Oversee all background investigations. Insure that accreditatioD
standards are followed and documented.
10.00% 15.00% Dispatch/Communications - Continue to develop procedures and training personnel to
implement a 911 PSAP. .
100.00% 100.00%
.
POLICE ADMINISTRATION BUDGET SUMMARY
The Fiscal Year 2006-2007 proposed budget for Police Administration is $246,179. This compares to the 2005-0
projected expenditures of $215,586, a increase of $30,593 or 14.2%.
Amended Projected Proposed
FY 03-04 FY 04-05 FY 05-06 FY 05-06 FY 06-07
Actual Actual Budget Expenditures Budget Difference
Personal Services $ 260,707 $ 371,877 $ 179,745 $ 179,745 $ 191,914 $ 12,169
Operating Expenses 18,773 . 17,823 26,413 35,841 34,265 (1,576)
Capital Outlay 12,105 5,036 20,000 . 20,000
Total $ 291,585 $ 394,736 $ 206.158 $ 215,586 $ 246,179 $ 30,593
Fiscal Year 2006-07 Proposed Budget:
Major Current Level Changes from
Fiscal Year 2005-06 projected expenditures:
1. Personal Services -Increase due to an 18% iecrease in health insurance premium. a 5.5~ increase for
CW A employees per CW A Union Contract and exempt employees per the Management Benefit Package,
and an increase in deferred compensation which is wage driven.
2. Operating Expenses - A slight decrease due to a reduction in travel and training budget.
3. Capital Outlay - Increase due to visitpr parking lot project.
Difference
$ 12,169
$ (1,576)
$ 20,000
55
ICITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGElj
CAPITAL OUTLAY SCHEDULE
POLICE ADMINISTRATION DMSION
EXPENDITURES PER FISCAL YEAR
Description 2006-07 2007-08 2008-09 2009-10 2010-11 2011-12 TOTAL
Visitor parking lot $ 20,000 $ - $ - $ - $ - $ - $ 20,000
Evidence storage room renovation 30,000 30,000
ptop computer 1,500 1,500
Vehicle replacement 25,800 25,800
Parking lot expansion 45,000 45,000
$ 20.000 $102.300 $ - $ - $ - $ - $102,300
56
ICITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGElj
POLICE ADMINISTRATION
;ode: 010041
FY 06/07
Amended FY 06/07 Oty Mgr.
Account FY 03/04 FY 04/05 FY 05/06 FY 05/06 Dept Proposed
Number Description Actual Actual Budeet Projected Request Budeet
PERSONAL SERVICES
511200 Regular Salaries 187,984 185,936 132,000 132,000 140,500 140,500
511400 Overtime 5,247 2,557 3,900 3,900 4,100 4,100
512100 FICA Taxes 14,696 14,447 10,438 10,438 11.103 11,103
512215 Clothing Allowance 1,080 720 540 540 540 540
512225 Deferred Compensation 10.787 11,441 12,231 12,231 13,014 13,014
512250 Chapter 185 Retirement 8,904 125,035 0 0 0 0
512301 Group Health Insurance Premium 15.15l 18,009 12,745 12,745 14,813 14,409
512305 Dependant Health Ins Premium 2,814 3,406 2,860 2,860 2,860 2,860
512309 Employee Assistance Program 69 53 46 46 46 46
512400 Worker's Comp Insurance 13,975 10,273 4,985 4,985 5,342 5,342
TOTAL PERSONAL SERVICES 260,707 371,877 179,745 179,745 192,318 191,914
OPERATING EXPENDITURES
533175 Employee Background Testing 43 0 0 0 0 0
533400 Other Contractual Services 0 240 0 0 0 0
533415 Janitorial Services 0 0 0 10,800 11,500 11,500
534000 Travel and Per Diem 440 610 1,595 1,595 1,252 750
'534101 Telephone 1,738 2,060 1,600 1,600 1,670 1,670
34105 Cellular Telephone 1,257 1,196 1,300 750 750 750
534110 Internet Services 102 108 100 100 100 100
534120 Postage 1,121 1,250 1,100 1,100 1,100 1.100
534310 Electric 5,044 2,083 2,600 2,600 2,730 2,730
534320 Water/Sewer 573 355 600 150 165 165
534620 R & M-Vehic1es 170 780 600 700 1,000 1,000
534630 R & M - Office Equipment 1,193 640 500 500 1,100 1,100
534640 R & M-Operating Equipment 226 268 500 300 300 300
534650 R & M-Radio 0 0 150 150 150 150
534800 Promotional Activities 171 308 400 300 300 300
534820 Designated Expenditures (Greer Donation) 0 0 6,961 6,961 5,000 5,000
535200 Departmental Supplies 2,817 2,581 2,207 2,300 2,300 2,300
535210 Computer Supplies 471 824 1,300 1,300 1,300 1,000
535230 Small Tools and Equipment 159 139 400 400 400 400
535260 Gas and Oil 1.583 2,736 2,500 2,500 2,500 2,500
535270 Unifomis and Shoes 667 498 350 . 300 300 300
535410 Dues and Memberships 510 510 450 235 350 350
535420 Books and Publications 44 56 100 100 100 100
535450 Training and Education 444 581 1,100 1,100 1,100 700
TOTAL OPERATING EXPENDITURES 18,773 17,823 26,413 35,841 35,467 34,265
CAPITAL OUTLAY
606400 Vehic1es and Equipment 12.105 5,036 0 0 50,000 20,000
TOTAL CAPITAL OUTLAY 12,105 5,036 0 0 50,000 20,000
I fOTAL POLICE ADMINISTRATION 291,585 394,736 206,158 215,586 277,785 246,179
57
ICITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGElj
SCHOOL RESOURCE OFFICER UNIT
The School Resource Unit consists of two full time Police Officers assigned to the elementary schools and the Charter
Junior High School located in the City Of Sebastian. These officers fulfill a multifunctional role such as, teachers of
school seCurity, aggression rruinagement, ~ocial skills and consequences of behavior. In addition, the officers provide
security to students and faculty, handle reported crimes on school property, teach drug awareness and resistance, gang
resistance education training, RAD-KID (Resist Aggression Defensively) program, life skills and provide counseling
to students and parents.
FISCAL YEAR 2006 ACCOMPLISHMENTS
./ Completed 18 weeks of gang resistance education and training.
./ Completed 48 weeks of a 48-week D.A.RE. program.
./ Completed the G.RE.A.T. summer camp planning.
./ Completed two 4-week life skills programs.
./ Completed 6 D.A.RE. Bowls.
./ Completed 6 D.A.RE. skates.
./ Completed 10 weeks Junior High DARE classes.
./ Completed 5 RAD KIDS classes.
FISCAL YEAR 2007 GOALS AND OBJECTIVES
~ Continue D.A.RE. Program including D.A.RE. Bowls and D.A.RE. Skates.
}o> Conduct In-Service training to school faculty and staff to better prepare them in times of crisis.
}o> Continue elementary and junior high G.RE.A. T: programs.
}o> Continue the G.RE.A. T. summer component with the graduated 7th grade students.
}o> Initiate the RAn-KID program in the elementary schools. .
}o> Attend school functions, SAC, PT A, and safety committee meetings.
PERFORMANCE MEASURES
Actual Actual Projected Projected
Performance Indicators 200312004 200412005 2005/2006 2006/2007
School Resource Classes 5 2 2 2
Number of Students 1,700 1,680 1,800 1,764
Bike Rodeos 1 0 2 1
Home Counseling Services 32 50 20 55
G.RE.A.T. Stud~nt Visitations 7th Grade 40 50 45 52
G.RE.A.T. Student Visitations 261 110 287 115
G.R.E.A.T. Summer Camp Students 23 22 27 23
RAD-KIDS Program Participants N/A 3 200 5
58
CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE
PROGRAM BUDGET FOR SCHOOL RESOURCE OFFICER UNIT
STAFFING NATURE OF ACTIVITY
05/06 06/07
40.00% 40.00% D.A.R.E. -proVides students with structured classroom instruction on drug resistance and
education, as well as promotes social interaction and reward for good behavior for fifth grade
,
25.00% 25.00% School Resource Officer Prol!ram - Provides onsite school safety and guidance to the facility,
students, teachers, and parents.
30.00% 30.00% G.R.E.A. T. Prol!ram - Teaches gang resistance through education and training. Educational
aspects of program involve crime impact on victims, neighborhoods, cultural sensitivity/prejudice,
conflict resolution, and goal setting.
2.50% 2.00% Life Skills - D.A.R.E. like program designed and targeted to third grade students.
2.50% 3.00% RAD-KIDS- Teaches elementary age student to resist agression defensively. This course is taught
after school hours, and is geared to reduce/prevent child abductions.
100.00% 100.00%
POLICE SCHOOL RESOURCE OFFICER BUDGET SUMl\1ARY
The Fiscal Year 2006-2007 proposed budget for School Resource Officer Unit is $149,964. This compares to the 2005
06 projected expenditures of $177,002, a decrease of $27,038 or 15.28%.
Amended Projected Proposed
FY 03-04 FY 04-05 FY 05-06 FY 05-06 FY 06-07
Actual Actual Budget Expenditures Budget Difference
Personal Services $ 118,643 $ 118,964 $ 127,851 $ 127,853 $ 134,913 $ 7,060
Operating Expenses 8,175 44.746 12,174 13,649 12,051 (1,598)
Capital Outlay 0 0 35,500 35,500 3,000 (32,500)
Total $ 126,818 $ 163.710 $ 175.525 $ 177,002 $ 149,964 $. (27,038)
Fiscal Year 2006-07 Proposed Budget:
Major Current Level Changes from
Fiscal Year 2005-06 Projected Expenditures:
1. Personal Services -Increase due to a projected 18% increase in health insurance premium, an annual
salary increase for PBA employees per PBA Union Contract, and an increase in deferred compensation
which is wage driven.
2. Operating Expenses - Decrease due to a reduction in travel and training budget and a shifting of
promotional and G.R.E.AT. expenditures budget to special revenue funds.. $
3. Capital Outlay - Decrease due to a reduction in capital outlay budget. $
Difference
$
7,060
(1,598)
(32,500)
59
tCITY OF SEBASTIAN, FLORIDA 2006/2007ANNUAL BUDGE!1
PERSONAL SERVICES SCHEDULE
POLICE SCHOOL RESOURCE OFFICER UNIT
PAY
POSITION RANGE GRADE
School Resource Officers 33,505/58,148 27
F/T/E
POSITION YEARS
04-05 05-06 06-07
2.00 2.00 2.00
2.00 2.00 2.00
Projected
Expenditure
05-06
$ 82,500
Proposed
Budget
06-07
$ 91,500
$ 82,500 $ 91,500
Overtime
FICA Taxes
Clothing Allowance
Chapter 185 Retirement
Group Health Insurance Premium
Dependant Health Ins Premium
Employee Assistance Program
Worker's Comp Insurance
Total Personal Services
5,000
6,776
1,080
12,250
10,252
5,339
46
4,610
$ 127,853
CAPITAL OUTLAY SCHEDULE
SCHOOL RESOURCE OFFICER UNIT
7,082
1,080
12,810
11,921
5,340
46
5,134
$ 134,913
Descriution
Portable radio replacement
EXPENDITURES PER FISCAL YEAR
2006-07 2007-08 2008-09 2008-10 2010-11 2011-12 TOTAL
$ 3,000 . $ - $ - $ - $ - $ -$ 3,000
$ 3,000 $ - $ - $ - $ - $ - $ 3,000
60
ICITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE!!
POLICE SCHOOL RESOURCE OFFICER UNIT
Code: 010042
FY 06/07
Amended FY 06/07 City Mgr.
Account FY 03/04 FY 04/05 FY 05/06 FY 05/06 Dept Proposed
Number Description Actual Actual Bud2et Projected Request Bud2et
PERSONAL SERVICES
511200 Regular Salaries 68,726 71,302 82,500 82,500 91,500 91,500
511400 Overtime 8,482 5,031 5,000 5,000 0 0
512100 FICA Taxes . 5,656 5,487 6,776 6,776 7,082 7,082
512215 Clothing Allowance 1,080 1,080 1,080 1,080 1,080 1,080
512250 Chapter 185 Retirement 9,356 11,179 12,250 12,250 12,810 12,810
512301 Group Health Insurance Premium 12,417 15,272 10,252 10,252 11,652 11,921
512305 Dependant Health Ins Premium 3,890 4,799 5,339 5,339 5,340 5,340
512309 Employee Assistance Program 42 46 46 46 46 46
512400 Worker's Comp Insurance 8,994 4,768 4,608 4,610 5,134 5,134
TOTAL PERSONAL SERVICES 118,643 118,964 127,851 127,853 134,644 134,913
OPERATING EXPENDITURES
533400 Other Contractural Services 0 32,616 0 0 0 0
534000 Travel and Per Diem 2,009 905 840 840 1,680 1,680
534101 Telephone 400 363 400 290 305 305
534105 Cellular Telephone 111 195 480 480 720 720
534110 Internet Access 77 78 80 42 45 45
534310 Electric 93 1,503 1,600 1,386 1,456 1,456
534320 WaterlSewer 222 240 400 90 95 95
534620 R & M-Vehides 1,294 625 250 1;360 250 250
534630 R & M - Office Equipment 0 325 100 ioo 700 700
534650 R & M-Radio 87 305 300 300 300 300
534800 Promotional Activities 50 787 1,500 1,300 1,500 0
534967 G.R.E.A. T. Expenditures 733 2,577 924 1,582 1,000 0
535200 Departmental Supplies 248 2,280 2,000 1,800 2,000 2,000
535210 Computer Supplies 127 47 350 350 350 350
535230 Small Tools and Equipment 0 136 1,000 800 i,oOO 1,000
535260 Gas and Oil 1,178 693 800 1,727 1,800 1,800
535270 Uniforms and Shoes 744 575 500 659 700 700
535275 Safety Equipment 0 0 50 50 . 50 50
535420 Books and Publications 40 46 50 43 50 50
535450 Training and Education 762 450 550 450 1,050 550
TOTAL OPERATING EXPENDITURES 8,175 44,746 12,174 13,649 15,051 12,051
CAPITAL OUTLAY
606400 Vehides and Equipment 0 0 35,500 35,500 5,600 3,000
TOTAL CAPITAL OUTLAY 0 0 35,500 35,500 5,600 3,000
TOTAL SCHOOL RESOURCE OFFICER
UNIT 126,818 163,710 175,525 177,002 155,295 149,964 I
61
'CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE!I
POLICE PATROL DIVISION
The patrol division is tasked with 24-hour service to the residents of Sebastian. Their daily operations include, but are
not limited to responding to calls for service, investigation of crimes, traffic enforcement and control, and patrolling
the streets of Sebastian to maintain a police presence.
FISCAL YEAR 2006 ACCOMPLISHMENTS
./ Maintained sufficient staffing ensuring police service and response was paramount. .
V' Supervisors received advanced training to increase their skills.
./' Courtesy was reinforced with the officers when dealing with the public.
./' All sworn personnel received more than the required 40 hours of advanced training.
FISCAL YEAR 2007 GOALS AND OBJECTIVES
~ Provide a police presence to deter crime within the community.
~ Continue to provide mandatory and advanced training to both officers and.sergeants.
~ Continue to provide professional service to the community~
~ Emphasize the community policing philosophy in daily activities
PERFORMANCE :MEASURES
Actual Actual Projected Projected
Performance Indicators 200312004 2004/2005 2005/2006 . 2006/2007
Traffic Stops 4,855 4,822 5,400 5,400
Dill Checkpoints & Saturation Patrols 10 Transferred Transferred Transferred
House Watches Transferred Transferred Transferred Transferred
Funeral Escorts Transferred Transferred Transferred Transferred
Patrol Miles N/A N/A 275,000 300,000
Officer Initiated A~tivity 15,606 . 26,557 20,000 25,000
Traffic Enforcement 415 339 270 500
Parking Enforcement 1,333 902 400 400
Alarms 794 680 750 700
Written Warnings Traffic Stops N/A 3,928 2,550 3,000
Calls for Service N/A 35,762 N/A 38,500
62
ICITYOF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE'!1
PROGRAM BUDGET DESCRIPTION FOR THE POLICE PATROL DIVISION .
STAFFING NATURE OF ACTIVITY
05/06 06/07
28.00% 29.00% Calls for Service - respond to estimated 38.000 - 40,000 calls for service.
22.00% 23.00% ~ Stops and Citations - Conduct an estimated 6,000 traffic stops and issue an estimated
2,500 citations and 3,500 warnin2:s.
9.00% 10.00% Investie:ations- Conduct vehicle crash investigations. .
7.00% 8.00% Criminal Transportation - Transport arrested adults and juveniles to respective detentiof:
I f""ilitie.'l.
5.00% 5.00% Trainine: and Professional Development - Provide a minimum of 40 hours of training to aU
members of the division.
29.00% 25.00% Patrol and Crime Prevention - Maintain patr6llogs and direct patrols to reduce opportunistic
crimes. Monitor traffic to direct traffic enforcement strategies. Plan and participate in task
force operations.
100.00% 100.00%
POLICE PATROL DIVISION BUDGET SUMJ.\.1ARY
The Fiscal Year 2006-07 proposed budget for Police Patrol Division is $2,120,055. This compares to the 2005-:06
projected expenditures of $1,866,092, an increase of $253,963 or 13.61 %.
Amended Projected Proposed
FY 03-04 FY 04-05 FY 05-06 FY 05-06 FY 06-07
Actual Actual Budget Expenditures Budget Difference
Personal Services $ 1,501,640 $ 1,279,115 $ 1,506.935 $ 1,504,622 $ 1,738,905 $ . 234,283
Operating Expenses 121,557 136,105 153,115 162,095 164,170 2,075
Capital Outlay 163,171 196,194 199,375 199,375 216,980 17,605
Total $ 1,786,368 $ 1,611,414 $ 1,859,425 $ 1,866,092 $ 2,120,055 $ 253,963
Fiscal Year 2006-07 Proposed Budget:
Major Current Level Changes from
Fiscal Year 2005-06 Projected Expenditures: Difference
1. Personal Services - Increase mainly due to the addition of (2) police officers. The net increase also
reflects an 18% increase in health insurance premium and annual salary increases for PBA employees
per the PBA Union Contract and exempt employee per Management Benefit Package. $ 234,283
2. Operating Expenses- Net increase mainly due to projected increase in gas and oil. $ 2,075
3. Capital Outlay - Increase mainly due to the request for patrol vehicle in car cameras. $ 17 ,605
63
'CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE!I
PERSONAL SERVICES SCHEDULE
POLICE PATROL DIVISION
POSITION
Lieutenant
Sergeants
Officers
Officers
CAPITAL OUTLAY SCHEDULE
POLICE PATROL DIVISION
Descriotion
Radar replacements (1 per year)
Radio replacements (3 )
In car cameras (2 per year)
New vehicles (2) (new officers)
(Funded by DST)
New vehicles (3)
(Funded by DST)
Vehicle replacements
Command officer vehicle replacement
PAY
RANGE
50,252/90,761
42.374/72,784
33,505 /61,055
NEW POSITIONS
2006-07
$ 3,180
9,300
12,000
77 ,000
115,500
GRADE
37EC
30
27
Ftr/E
POSITION YEARS
04-05 05-06 06-07
1.00 1.00 1.00
4.00 4.00 4.00
16.00 18.00 18;00
0.00 0.00 2.00
21.00 23.00 25.00
Projected
Expenditure
05-06
75,300
236,000
639,000
$ 950,300
125,000
83,211
12,420
150,542
115,225
18.864
530
48,530
$1,504,622
Proposed
Budget
06-07
81,000
263,500
693,000
67,000
$1,104,500
125,000
95,090
13,500
172,130
145,242
22,769
576
60,098
$1,738,905
2011-12 TOTAL
$ - $ 16,500
18,600
51,000
89,200 458,000
115,500
39,600 81,600 42,000 173,200 178,400 514,800
27.000 27,000
$216,980 $104,180 $179,480 $169,880 $263,280 $267,600 $1,201,400
Overtime
FICA Taxes
Clothing Allowance
Chapter 185 Retirement
Group Health Insurance Premium
Dependant Health Ins Premium
Employee Assistance Program
Worker's Comp Insurance
Total Personal Services
EXPENDITURES PER FISCAL YEAR
2007-08 2008-09 2009-10 2010-11
$. 3,180 $ 3,280 $ 3,380 $ 3,480
9,300
12,500 13,000 13,500
39,600 81,600 84,000 86,600
64
ICITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGETI
POLICE PATROL DIVISION
-:ode:Ol0043
FY 06/07
Amended FY 06/07 City Mgr.
Account FY 03/04 FY 04/05 FY 05/06 FY 05/06 Dept Proposed
Number Description Actual Actual Budeet Profected Request Budeet
PERSONAL SERVICES
511200 Regular Salaries 855,075 776,781 952,200 950,300 1,104,500 1,104,500
511400 Overtime 182,847 95,813 125,000 125,000 140,000 125,000
512100 FICA Taxes 78,882 66,843 83,356 83,211 95,090 95,090
512215 Clothing Allowance 12,308 10,238 12,420 12,420 13,500 13,500
512250 Chapter 185 Retirement 126,000 128,033 150,810 150,542 172,130 172,130
512301 Group Health Insurance Premium 140,129 135,867 115,225 115,225 142,686 145,242
512305 Dependant Health Ins Premium . . 19,291 7,491 18,864 18,864 19,296 22,769
512309 Employee Assistance Program 532 438 530 530 576 576
512400 Worker's Comp Insurance 86,576 57,611 48,530 48,530 60,098 60,098
TOTAL PERSONAL SERVICES 1,501,640 1,279,115 1,506,935 1,504,622 1,747,876 1,738,905
OPERATING EXPENDITURES
533400 Other Contractual Services 2,710 462 0 0 0 0
534000 Travel and Per Diem 3,647 1,392 3,600 3,600 5,000 3,500
534101 Telephone 875 1,752 1,200 1,200 1,500 1,200
534105 Cellular Telephone 1,823 455 450 450 1,400 I,ZOO
534110 Internet Access 1,287 5,308 8,600 7,500 9,400 7,500
j34310 Electric 6,940 14,275 14,900 14,900 17,000 15,000
534320 WaterlSewer 573 2,147 3,120 1,200 3,200 1,200
534620 R & M-Vehicles 14,530 15,476 17,000 17,000 19,000 17,000
534630 R & M - Office Equipment 268 3,591 600 600 5,000 5,000
534640 R & M-Operating Equipment 5,327 18,311 19,000 22,000 25,000 22,000
534650 R & M-Radio 3,167 4,1 08 3,500 3,500 2,000 2,000
534810 K -9 Expenditures 619 0 0 0 0 0
535200 Departmental Supplies 6,326 6,978 7,575 7,575 8,000 8,000
535210 Computer Supplies 2,428 3,476 3,500 3,500 3,500 3,500
535230 Small Tools and Equipment 7,200 3,123 4,100 4,100 5,500 5,000
535260 Gas and Oil 48,088 41,820 40,000 50,000 55,000 50,000
535270 Uniforms and Shoes 12,168 11,644 21,000 20,000 20,000 17,000
535275 Safety Equipment 119 339 1,000 1,000 1,000 1,000
535410 Dues and Memberships 95 70 200 200 300 300
535420 Books and Publications 807 666 770 770 770 770
535450 Training and Education 2,560 712 3,000 3,000 6,500 3,000
TOTAL OPERATING EXPENSES 121,557 136,105 153,115 162,095 189,070 164,170
CAPITAL OUTLAY
606400 Vehic1es and Equipment 163,171 196,194 199,375 199,375 226,280 216,980
TOTAL CAPITAL OUTLAY 163,171 196,194 199,375 199,375 226,280 216,980
TOTAL POLICE PATROL DIVISION 1,786,368 . 1,611,414 1,859,425 1,866,092 2,163,226 2,120,055
65
ICITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE!f
POLICE COMMUNITY POLICING UNIT
. The Community Policing Unit serves as a Law Enforcement liaison between the Neighborhood and Busines~
community, divisions within the police department and other law enforcement agencies.. This division's functions
include working with community and law enforcement to address various problems in our jurisdictions, attending and
conducting community. and professional meetings, teaching Crime Prevention techniques, conducting surveys of
residential homes and businesses, conducting training for School Crossing Guards, and conducting Child Safety Seat
Inspections at various locations within the city.
FISCAL YEAR 2006 ACCOMPLISHMENTS
./ Conducted 2 neighborhood safety meetings and 2 school security surveys.
./ Conducted 20 child safety seat inspections.
./ Conducted 2 youth group safety ta1lcs.
./ Participated in community events such as the Annual Fine Arts Festival, Tour Deforce bike rodeo for charity,
annual crop walk: for charity, Halloween parade and personal safety speech at N. County Library.
../' Completed 20 background investigations.
./ Trained 4 new officers in Weapons of Mass Destruction. (WMD).
./ Attended emergency management meetings.
FISCAL YEAR 2007 GOALS AND OBJECTIVES
)0> Implement, coordinate and maintain contact with community policing units on each patrol shift to identify
special community problems, establish and maintain positive contact with the comrriunity to correct or refer
problems as needed. .
)0> Conduct bicycle safety and child passenger safety programs within the community.
)0> Provide training on various crime prevention matters. .
)0> Provide training on Weapons of Mass Destruction.
)0> Continue emergency planning and conduct assessments of city assets for Weapons of Mass Destruction
(WMD).
)0> Continue to supervise and train School Crossing Guards.
PERFORMANCE MEASURES
Actual Actual Projected Projected
Performance Indicators 2003/2004 2004/2005 2005/2006 200()/2007
Crime Prevention Information Meetings 3 3 3 5
Youth and Bike Safety Events . 3 25 3 20
Community Events 4 4 4 6
Background Investigations 23 20 25 25
Emergency Planning N/A 0 0 0
RecruitniantFunctions N/A N/A 4 5
Training Assistance N/A N/A 5 5
66
"CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE~
PROGRAM BUDGET DESCRIPTION FOR THE COMMUNITY POLICING UNIT
STAFFING NATURE OF ACTIVITY
05/06 06/07
0.00% 10.00% Communitv Relations - Provide full police services to the Community. Conduct security
surveys. . Coordinate Community Service Volunteer Program. Coordinate public service medi~
sel!1Tlents. Provide commercial and residential securitv traininl! sessions.
20.00% 20.00% Communitv Policine: - Prepare and implement public assistance/community policin~
initiatives.
0.00% 10.00% Crime Prevention - Coordinate with City Agencies and other law enforcement agencies to
reduce criminal activities
0.00% 5.00% Securitv Surveys - Provide commerical and residential security training sessions.
30.00% 20.00% Backeround investi2ation
35.00% 20.00% TrainiDl~ Assistance
15.00% 15.00% Recruitment
I 100.00% 100.00%
POLICE COMMUNITY POLICING UNIT BUDGET SUMMARY
The Fiscal Year 2006-2007 proposed budget for Community Policing is $154,140. This compares to the 2005-06
pf(~iected expenditures of $139,376, an increase of $14,764 or 10.59%
Amended Projected Proposed
FY 03-04 FY 04-05 FY 05-06 FY 05-06 FY 06-07
Actual Actual Budget Expenditures Budget Difference
Personal Services $ 117,326 $ 119,265 $ 121,073 $ 122,761 $ 134,713 $ 11,952
Operating Expenses 6,945 20,670 18,944 16,615 19,427 2,812
Capital Outlay - - - - - -
Total $ 124,271 $ 139,935 $ 140,017 $ 139,376 $ 154,140 $ 14,764
Fiscal Year 2006-07 Proposed Budget:
Major Current Level Changes from
Fiscal Year 2005-06 Projected Expenditures: Difference
1. Personal Services - Increase due to a projected 18% increase in health insurance premium, an annual
salary increase for PBA employees per PBA Union Contract, and an increase in deferred compensation
which is wage driven. $ 11 ,952
2. Operating Expenses - Increase mainly due to increase in travel and training and a recommended
purchase of Microsoft office software licenses to be in compliance with federal regulation $ 2,812
67
!CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGETj
PERSONAL SERVICES SCHEDULE
COMMUNITY POLICING UNIT
POSITION
Community Policing Officer
Clerical Assistant I
Crossing Guards Temp
PAY
RANGE
33,505/55379
20,046/36,205
GRADE
27
13
FrrlE
POSITION YEARS
04-05 05-06 06-07
1.00 1.00 1.00
< 1.00 1.00 1.00
3.50 3.50 3.50
5.50 5.50 5.50
Overtime
FICA Taxes
Clothing Allowance
Deferred Compensation
Chapter 185 Retirement
Group Health Insurance Premium
Dependant Health Ins Premium
Employee Assistance Program
Worker's Camp Insurance
Total Personal Services
68
Projected
Expenditure
05-06 '.
$ 42,900
22,500
28,000
Proposed
Budget
06-07
$ 50,100
24,500
28,000
$ 93,400 $ 102,600
2,500
7,378
540
2,025
6,356
7,632
158
46
2,726
$ 122,761.
2,500
8,081
540
2,205
7,364
8,493
< 158
46
2,726
$ 134,713
ICITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE!f
POLICE COMMUNITY POLICING UNIT
Code: 010044
FY 06/07
Amended FY 06/07 Oty Mgr.
Account FY 03/04 FY 04/05 FY 05/06 FY 05/06 Dept Proposed
Number Description Actual Actual Budeet Projected Request Budeet
PERSONAL SERVICES
511200 Regular Salaries 52,522 60,300 64,000 65,400 74,600 74,600
511300 Temporary Salaries 26,290 28,088 28,000 28,000 28,000 28,000
511400 Overtime 6,942 1,995 2,500 2,500 2,500 2,500
512100 FICA Taxes 6,585 7,071 7,271 7,378 8,081 8,081
512215 Clothing Allowance 540 540 540 540 540 540
512225 Deferred Compensation 1,151 1,899 1,980 2,025 2,205 2,205
512250 Chapter 185 Retirement 5,398 6,070 6,230 6,356 7,364 7,364
512301 Group Health Insurance Premium 8,158 10,004 7,622 7,632 9,031 8,493
512305 Dependant Health Ins Premium 1,145 164 158 158 158 158
512309 Employee Assistance Program 42 46 46 46 46 46
512400 Worker's Comp Insurance 8,553 3,088 2,726 2,726 2,726 2,726
TOTAL PERSONAL SERVICES 117,326 119,265 121,073 122,761 135,251 134,713
OPERATING EXPENDITURES
534000 Travel and Per Diem 345 213 1,579 1,145 2,010 2,010
534101 Telephone 725 1,155 875 814 855 855
534105 Cellular Telephone 713 514 480 482 500 500
'534110 Internet Services 103 107 100 86 100 100
534310 Electric 92 751 900 694 730 730
534320 Water/Sewer 198 127 200 44 47 47
534620 R & M-Vehic1es 387 1,469 2,000 800 1,000 1,000
534630 R & M - Office Equipment 169 782 800 200 1,300 1,300
534640 R & M-Operating Equipment 81 221 200 200 200 200
534650 R & M-Radio 95 740 500 200 250 250
534800 Promotional Activities 165 768 1,000 1,000 1,500 1,500
535200 Departmental Supplies 770 1,189 1,225 1,000 1,000 1,000
535210 Computer Supplies 408 3,861 400 400 400 400
535230 Small Tools and Equipment 20 691 400 400 400 400
535260 Gas and Oil 1,422 6,869 6,200 6,300 6,300 6,300
535270 Uniforms and Shoes 562 452 700 700 700 700
535275 Safety Equipment 0 200 300 300 300 300
535410 Dues and Memberships 25 65 100 100 100 100
535420 Books and Publications 55 46 50 50 50 50
.
535450 Training and Education . 610 450 935 1,700 1,685 1,685
TOTAL OPERATING EXPENDITURES 6,945 20,670 18,944 16,615 19,427 19,427
I
CAPITAL OUTLAY
606400 Vehic1es and Equipment 0 0 0 0 0 0
TOTAL CAPITAL OUTLAY 0 0 0 0 0 0
TOTAL COMMUNITY POLICING UNIT 124,271 139,935 140,017 139,376 154,678 154,140
69
ICITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE~
POLICE DETECTIVE DIVISION
(
The Police Detective Division is under the supervision of a sergeant and is staffed by four (4) sworn investigators and
one civilian I.D. technician. Three of the investigators are assigned to cases involving crimes against persons, crimes
against property and general investigations, and one detective works narcotic and vice investigations. The I.D.
technician is the custodian of the evidence/property room and processes crime scenes for evidence.
FISCAL YEAR 2006 ACCOMPLISHMENTS
./ Obtained 10 warrants, made 9 felony arrests and 1 misdemeanor arrest as of reporting date.
./ 173 cases were assigned, 58 cleared, 86 inactivated and 183 reportslsupplementswritten as of reporting date.
./ All the detectives received formal schooling.
FISCAL YEAR 2007 GOALS AND OBJECTIVES
~ Professionally investigate cases with diligence and efficiency, thus ensuring appropriate closure.
~ Continue to maintain contact with victims, ensuring they are kept abreast of case progress and informed of
their rights as victims. .
~ Continue to provide quality and adequate educational courses for staff to update investigative skills.
~ Continue to maintain a case management system efficiently. .
PERFORMANCE MEASURES
Actual Actual Projected Projected
Performance Indicators 2003/2004 2004/2005 200512006 2006/2007
Burglary Investigations 133 217 146 227
Assault Investigations 224 211 246 221
Sexual Assault Investigations 7 7 8 8
Vehic1e Theft Ii1vestigation 18 28 19 29
Robbery Investigations 4 4 5 5
Larceny Investigations 350 349 385 366
Juvenile Arrests 67 58 73 60
Murderl Attempted Murder Investigations 0 0 1 1
PROGRAM BUDGET DESCRIPTION FOR THE POLICE DETECTIVE DMSION
STAFFING NATURE OF ACTIVITY
05/06 06/07
65.00% 65.00% Investieations - Investigate reported criminal offenses, complete reports on same, conduc
interviews, review and assist in the prosecution of suspects.
10.00% 13.00% On Scene Investieations - Perform on-scene investigations and process crime scenes.
13.00%
10.00% Court Assistance - Obtaining warrants, State Attorney's Office depositions and appear in court.
10.00%
2.00%
100.00%
10.00% Investieations Assistance - Assist Uniform Division and other agencies with investigations.
2.00% Trainine and Professional Development.
100.00%
70
ICITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE~
POLICE DETECTIVE DIVISION BUDGET SUMMARY
The Fiscal Year 2006-2007 adopted budget for Police Detectives is $575,868. This compares to the 2005-06 projected
expenditures of $484,929, a increase of $90,939 or 18.8%
Amended Projected Proposed
FY 03-04 FY 04-05 FY 05-06 FY 05-06 FY 06-07
Actual Actual Budget Expenditures Budget Difference
Personal Services $ 274,200 $ 375,516 $ 410,277 $ 398,702 $ 459,102 $ 60,400
Operating Expenses 59,759 72,535 78,633 80,627 89,966 9,339
Capital Outlay 34,115 59,679 5,600 5,600 26,800 21,200
Total $ 368,074 $ 507,730 $ 494,510 $ 484,929. $ 575,868 $ 90,939
Fiscal Year 2006-07 Proposed Budget:
Major Current Level Changes from
Fiscal Year 2005-06 Projected Expenditures: Difference
1. Personal Services - Increase mainly due to an investigator position being vacant part of the FY 05-
06 and a 18% increase in health insurance preririum, an annual salary increase for the the PBA
employees p~r the PBA Union Contract, and an increase in deferred compensation which is wage driven. $
2. Operating Expenses - Increase mainly due to Crime Laboratory Agencies Contributions increase. $
3. Capital. Outlay - Increase due to a vehicle replacement planned in FY 06-07. $
PERSONAL SERVICES SCHEDULE
POLICE DErECTIVE DIVISION
FtrIE
POSITION YEARS
04-05 05-06 06-07
1.00 1.00 1.00
4.00 4.00 4.00
1.00 1.00 1.00
6.00 6.00 6.00
Projecreo
Expenditure
05-06
65,000
165,000
31,500
POSITION
Sergeants
. Investigators
Evidence Technician
PAY
RANGE
46,717/72.784
33,505/61.055
26,948 /48,672
GRADE
30C
27
23
Overtime
FICA Taxes
Clothing Allowance
Deferred Compensation
Chapter 185 Retirement
Group Health Insurance Premium
Dependant Health Ins Premium
Employee Assistance Program
Worker's Comp Insurance
Total Personal Services
$ 261,500 $
18,000
21,894
6,700
2,835
34,720
26,927
11,408
132
14,586
$ 398,702 $
71
60,400
9,339
21,200
Proposea ---------
Budget
06-07
72,000
197,000
34,500
303.500
20,000
25,260
6,700
3,105
40,460
32,427
10,640
138
16,872
459,102
ICITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE~
CAPITAL OUTLAY SCHEDULE
POLICE DETECTIVE DIVISION
Description
Portable radio replacement
Digital camera
Vehicle replacement
(Funded by DST)
Mobile radio replacement
New detective vehicle
Laptop computer replacement
EXPENDITURES PER FISCAL YEAR
2006-07. 2007-08 2008-09 2009-10 2010-11 2011-12 . TOTAL
.
$ 3,000 $ 3,000 $ - $ - $ - $ _ $ 6,000
1,800 1,800
.22,000 25,000 26,000 27,000 100,000
3,200
23,000
2,600
$ 26,800 $ 31,800 $
23,000
2,600
- $ 25,000 $ 26,000 $ 27,000 $133,400
72
IClTY OF SEBASTIAN, FLORIDA 2006/2007 ANNUALBUDGE!j
POLICE DETECTIVE DIVISION
Code: 010047
FY 06/07
Amended FY 06/07 City Mgr.
~ccount FY 03/04 FY 04/05 FY05/06 FY 05106 Dept Proposed
Number Description Actual Actual Budeet Projected Request Budeet
PERSONAL SERVICES
511200 Regular Salaries 159,638 . 230,909 271.500 261,500 303,500 303,500
511400 Overtime . 26,190 18,756 15,000 18,000 20,000 20,000
512100 FICA Taxes 13,777 18,494 22,430 21,894 25,260 25,260
512215 Clothing Allowance 3,969 6,030 6,700 6,700 6,700 6,700
512225 Deferred Compensation 2,920 2,733 2,835 2,835 3,105 3,105
512250 Chapter 185 Retirement 18,813 31,964 35,700 34,720 40,460 40,460
512301 Group Health Insurance Premium 24,270 39,607 28,210 26,927 32,427 32,427
512305 Dependant Health Ins Premium 8,639 13,552 12,608 11,408 10,640 10,640
512309 Employee Assistance Program 96 127 138 132 138 138
512400 W orket's ComP Insurance 15,888 13,344 15,156 14,586 16,872 16,872
TOTAL PERSONAL SERVICES 274,200 375,516 410,277 398,702 . 459,102 459,102
OPERATING EXPENDITURES
533100 Professioilal Services 25,126 32,217 42,491 42,491 50,784 50,784
534000 Travel and Per Diem 3,826 4,453 4,190 4,190 5,360 4,000
534101 Telephone 1,411 1,239 1,200 '1,510 1.585 1,585
534105 Cellular Telephone 3,086 2,925 2,800 2,300 2,400 2,400
534110 Internet Access 180 175 200 588 620 620
534115 On-line Services . 265 299 300 275 290 . 290
534130 Express Mail Charges 89 170 100 .330 300 300
)34310 Electric 5,044 3,757 4,300 3,468 3,645 3,645
.534320 Water/Sewer 573 565 300 226 240 240
534410 Pagers 82 0 0 0 0 0
534420 Equipment Leases 408 408 250 250 250 250
534620 R & M- Vehicles 2,052 5,147 1,100 .2,586 2,000 2,000
534630 R & M - Office Equipment 0 811 500 300 2,000 2.000
534640 R & M-Operating Equipment 61 92 300 100 300 300
534650 R & M-Radio 192 65 400 176 400 400
535200 Departmental Supplies 1,962 3,180 2,927 2,927 2,927 2,927
535210 Computer Supplies 1,366 1,353 1,500 1,500 1,500 1,500
535230 Small Tools and Equipment 375 948 2,200 2,128 2,200 2,200
535260 Gas and Oil 5,515 7,488 7,500 9,340 9,000 9,000
535270 Uniforms and Shoes 2,142 2,282 2,000 2,000 2,000 2,000
535275 Safety EqUipment 47 92 100 100 100 100
535410 Dues and Memberships 80 240 250 215 250 250
535420 Books and Publications 81 169 175 127 175 175
535450 Training and Education 5,796 4,460 3,550 3,500 4,250 3,000
TOTAL OPERATING EXPENDITURES . 59,759 72,535 78,633 80,627 92,576 89,966
CAPITAL OUTLAY
606400 Vehides and Equipment 34,115 59,679 5,600 5,600 36,595 26,800
TOTAL CAPITAL OUTLAY 34,115 59,679 5,600 5,600 36,595 26,800
TOTAL POLICE DETECTIVE DIVISION 368,074 507,730 494,510 484,929 588,273 575,868
73
CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE
SUPPORT SERVICES DIVISION
The Support Services DiVision is responsible for the processing, distribution and computer entries of incident reports,
citations, warnings, parking tickets, trespass warnings and other records processing incidental to pollce records. The
division also provides residents and officers with reports for court and insurance purposes, as well as fingerpririt4tg
residents when requested, tracking housewatch participants and providing Florida Department of Law Enforcement
(FDLE) with uniforin crime reports (UCR). .
/
,
FISCAL YEAR 2006 ACCOMPLISHMENTS
./ Began storing outdated documents to laser fiche for eaSier storage.
./ Stored and disposed of records in accordance with public record retention laws.
./ Provided quality service to the public.
FISCAL YEAR 2007 GOALS AND OBJECTIVES
~ Begin storing outdated documents to laser fiche for easier storage.
~ Continue to store and disposed of records in accordance with public records retention laws.
~ Continue to provide quality service to the public.
PERFORMANCE MEASURES
Actual Actual Projected Projected
Performance Indicators . 200312004 200412005 200512006 200612007
Number of citations processed 2,184 2,355 2,402 2,472
Number of warnings processed 2,773 2,792 3,050 2,931
Number of reports processed 2,010 2,262 2,211 2,373
Number of parking citations processed 355 303 390 318
Number of trespass warnings processed 55 74 70 77
PROGRAM BUDGET DESCRIPTION FOR THE SUPPORT SERVICES DIVISION
STAFFING NAWRE OF ACTIVITY
05/06 . 06/07
. 50.00% 50.00% Records Manaeement -. Processing, distributing and entering incident reports,. citations
warnings, parking tickets, trespass warnings, and other related records management for the
Divisions of the Police Deoartment.
20.00% 20.00% ~ Reauests - Respond to citizen and agency requests for incident .reports,accident reports
and local checks by fax, mail or phone. Providing officers with information when requested
signing for, processing and entering subpoenas. Providing records information to citizens ir
person or by phone.
10.00% 10.00% Reuortine - Provide FDLE with UCR reports, update UCR, prepare and provide statistics, updatf
pin map.
5.00% 5.00% Fineerprintine - Fingerprint residents when requested.
15.00% 15.00% Administrative - Mail correspondence to housewatch participants and to program. donors. colIecl
copy fees, signoff citation fees and alarm fees.
100.00% 100.00%
74
(CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNuAL BUDGE1j
POLICE SUPPORT SERVICES DIVISION BUDGET SUMMARY
The Fiscal Year 2006-2007 proposed budget for Police Support Services is $313,865. This compares to the 2005-0
projected expenditures of $293,762, an increase of $20,103 or 6.8%
Amended Projected Proposed
FY 03-04 . FY 04-05 FY 05-06 FY 05-06 FY 06-07
Actual Actual Budget Expenditures Budget Difference
Personal Services $ 241,718 $ 270,522 $ 269,525 $ 269,525 $ 289,790 $ 20,265
Operating Expenses 12,629 17,611 20,868 21,237 24,075 2,838
Capital Outlay 3,000 3,000 (3,000)
Total $ 254,347 $ 288,133 $ 293,393 $ 293,762 $ 313,865 $ 20,103
Fiscal Year 2006-07 Proposed Budget:
Major Current Level Changes from
Fiscal Year 2005-06 Projected Expenditures: Difference
1. Personal Services - The increase reflects an 18% increase in health insurance premium, a 5.5%
increase for CW A employees per CW A Union Contract as well as an annual salary increase for the
exempt employee per management package, and an increase in deferred compensation which is wage
driven. $ 20,265
2. Operating Expenses - Increase mainly due to a recommended purchase of Microsoft licenses to be in
compliance with federal regulation. $
3. Capital Outlay - No capital outlay forecasted in FY 2006-07 $
2,838
(3,000)
PERSONAL SERVICES SCHEDULE
SUPPORT SERVICES DIVISION.
FfflE Projected Proposed
PAY POSITION YEARS Expenditure Budget.
POSITION RANGE GRADE ~ ~ ~ 05-06 ~
Lieutenant 50,252/90,761 37EC 1.00 1.00 1.00 $ 77,830 $ 84,200
Records Supervisor 30,044/ 54,263 25B 1.00 1.00 1.00 36,500 38,500
Records Specialist 24,672/44,561 20 1.00 1.00 1.00 27,600 30,000
Clerical Assistant I 19,275/34,813 13 2.00 2.00 2.00 49,000 51,500
5.00 5.00 5.00
$ 190,930 $ 204,200
Overtime 1,225 1,225
FICA Taxes 14,741 15,756
Clothing Allowance 540 540
Deferred Compensation 10,289 10,910
Chapter 185 Retirement 10,896 11,788
Group Health Insurance Premium 25,564 29,662
Dependant Health Ins Premium 10,525 10,526
Employee Assistance Program 115 115
Worker's Camp Insurance 4,700 5,068
Total Personal Services $ 269,525 $ 289,790
75
rCITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE~
CAPITAL OUTLAY SCHEDULE
SUPPORT SERVICES DIVISION
Description .
Command officer vehicle
replacement
EXPENDITURES PER FISCAL YEAR
2006-07 2007-08 2008-09 2009-10 2010-11 2011-12. TOTAL
$
$
- $
- $
- $ 26,000 $
- $ 26,000 $
- $
- $
- $
- $
- $ 26,000
- $ 26,000
76
(CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE1j
POLICE SUPPORT SERVICES DIVISION
Code: 010048
FY 06/07
Amended FY 06/07 City Mgr.
Account FY 03/04 FY 04/05 FY 05/06 FY 05/06 Dept Proposed
Number Description Actual Actual Bude:et Projected Request Bude:et
PERSONAL SERVICES
511200 Regular Salaries 160,003 180,233 190,930 190,930 204,200 204,200
511400 Overtime 5,326 1,193 1,225 1,225 1,225 1,225
512100 FICA Taxes 11,896 12,926 14,741 14,741 15,756 15,756
512215 Clothing Allowance 540 540 . 540 540 540 540
512225 Deferred Compensation 9,126 9,673 10,289 10,289 10,910 10,910
512250 Chapter 185 Retirement 7,794 10,880 10,896 10,896 11,788 11,788
512301 Group Health Insurance Premium 31,491 38,890 25,564 25,564 28,989 29,662
512305 Dependant Health Ins Premium 9,128 11,234 10,525 10,525 10,526 10,526
512309 Employee Assistance Program 115 115 115 115 115 115
512400 Worker's Comp Insurance 6,299 4,838 4,700 4,700 5,068 5,068
TOTAL PERSONAL SERVICES 241,718 270,522 269,525" 269,525 289,117 289,790
OPERATING EXPENDITURES
534000 Travel and Per Diem 992 820 1,108 1,108 3,182 1,500
534101 Telephone 992 913 800 1,570 1,649 1,600
.-
534105 Cellular Telephone 59 331 750 665 750 660
534110 Internet Services 128 133 850 226 237 237
534310 Electric 3,279 3,757 4,250 3,468 3,641 3,641
534320 WaterlSewer 573 565 250 226 237 237
534620 R &M-Vehic1es 0 547 500 300 500 500
534630 R & M - Office Equipment 100 811 600 400 2,100 2,100
534640 R & M-Operating Equipment 305" 360 1,500 200 1,500 1,000
534650 R & M-Radio 132 0 300 150 300 300
535200 Departmental Supplies 3,639 5,514 4,425 4,425 5,000 5,000
535210 Computer Supplies 1,044 1,479 2,750 2,750 5,000 3,000
535230 Small Tools and Equipment 171 477 500 500 500 500
535260 Gas and Oil 326 687 825 2,750 1,750 1,500
535270 Uniforms and Shoes 362 392 400 400 400 400
535275 Saf~ty Equipment 0 0 50 50 50 50
535410 Dues and Memberships 35 145 300 318 300 300
535420 Books and Publications 20 0 50 43 50 50
535450 Training and Education 472 " 680 660 1,688 2,350 1,500
TOTAL OPERATING EXPENDITURES 12,629 17,611 20,868 21,237 29,496 24,075
CAPITAL OUTLAY
606400 Vehicles and Equipment 0 3,000 3,000 0 0
TOTAL CAPITAL OUTLAY 0 0 3,000 3,000 0 0
TOTAL SUPPORT SERVICES DIVISION 254,347 288,133 293,393 293,762 318,613 313,865
77
ICITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE~
POLICE DISPATCH UNIT
The police dispatch unit operates around the clock and takes calls for police service from the public,
dispatches calls to officers, provides information services to' officers as well as citizens, and monitors and
records the activities of officers, community service volunteers and code .enforcement officers. Dispatch uses
a number of state of the art automated systems, which are linked to statewide and nationwide databases.
FISCAL YEAR 2006 ACCOMPLISHMENTS
./ Obtained new equipment updating the commutations center.
./ Trained three communications training officers.
./ Provided much needed dispatcher training.
FISCAL YEAR 2007 GOALS AND OBJECTIVES
~ Complete efforts to become primary public safety answering provider (pSAP).
~ Attract and retain full staff allocation.
~ Update new dispatcher training program..
PERFORMANCE MEASURES
Actual Actual Actual Projected Projected
Performance Indicators 200212003 2003/2004 2004/2005 .200512006 . 200612007
911 Calls Received 685 .493 1,533 542 1,609
Code Violation Calls Received 3,182 2,206 2,513 2,426 2,638
Total Calls Received 31,554 36,690 35,762 40,359 37,550
Calls Per Dispatcher 3,944 4,077 3,764 . 4,484 3,952
I
I"~
PROGRAM BUDGET DESCRIPTION FOR TIlE POLICE DISPATCH UNIT
STAFFING NATURE OF ACI1VITY
05/06 06/07
50.00% 50.00% Dispatch - Receive and dispatch calls. for police services, including felony in progress anC
emergency calls. Supply information to officers and callers. Record police action taken. on calls
for service.
20.00% 20.00% CalIs - Receive complaint calls from public and emergency 9-1-1 calls
20.00% 20.00% Information Retrieval - Check auto tags, VIN's, individuals, articles through the automated in
house records system and FCIClNCIC systems. Send and receive LETS and fax messages.
.
5.00% 5.00% Code Enforcement - Receive, document and dispatch code enforcement complaints.
5.00% 5.00% Trainine and Professional Development.
100.00% . .100.00%
78
(CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE~
POLICE DISPATCH UNIT BUDGET SUMMARY
The Fiscal Year 2006-2007 adopted budget for Police Dispatch is $457,765. This compares to the 2005-06 projected
expenditures of $394,104, an increase of $63,661 or 16.2%
Amended Projected Proposed
FY 03-04 FY 04-05 FY 05-06 FY 05-06 FY 06-07
Actual Actual Budget Expenditures Budget Difference
Personal Services $'335,666 '$ 317,106 $ 370,502 $ 361,122 $ 420,195 $ 59,073
Operating Expenses 24,865 29,278 36,025 30,842 34,570 3,728
Capital Outlay - 6,904 2,500 2,140 3,000 860
Total $ 360,531 $ 353,288 $ 409,027 $ 394,104 $ 457,765 $ 63,661
Fiscal Year 2006-07 Proposed Budget:
Major Current Level Changes from
Fiscal Year 2005-06 Projected Expenditures:
1. Personal Services - The increase results from employee turnovers and position vacancies in FY 05-
06, an 18% increase in health insurance premium, a 5.5% increase for CW A employees per CW A
Union Contract, and an increase in deferred compensation which is wage driven.
2. Operating Expenses - Increase mainly due to a recommended purchase of Microsoft licenses to be
in compliance with Federal regulation.
3. Capital Outlay - Increase reflects the purchase of one portable radio.
Difference
$ 59,073
$ 3,728
$ 860
PERSONAL SERVICES SCHEDULE
... :
POLICE DISPATCH UNIT .
FfflE
POSITION YEARS
~ ~ 06-07
1.00 1.00 1.00
8.00 8.00 8.00
0.50 0.50. 0.50
9.509.50 9.50
Projected
Expenditure
05-06
$ 42,000
176,000
20,000
Proposed
Budget
06-07
$ 42,500
210,000
22,600
PAY
POSITION RANGE GRADE
Chief Communications Technician 30,044/54,263 25B
Communication Technician 22,567/40,759 17
Communication Technician Temporary (pIT)
$ 238,000 $ 275,100
Overtime
FICA Taxes
Deferred Compensation
Group Health Insurance Premium
Dependant Health Ins Premium
Employee Assistance Program
Worker's Comp Insurance
Total Personal Services
40,000
21,267
23,220
33,967
3,467
181
1,020
$ 361,122
40,000
24,105
26,325
49,334
3,946
207
1,178
$ 420,195
79
ICITY OF SEBASTIAN, FLORIDA 200612007 ANNUAL BUDGE~
CAPITAL OUTLAY SCHEDULE
POLICE DISPATCH UNIT
Description
Replacement Portable radios (1)
Portable radios (1)
Replacement chairs
EXPENDITURES PER FISCAL YEAR
2006-07 2007-08 2008-09 2009-10 2010-11 2011-12 TOTAL
$ 3,000 $ - $ - $ - $ - $ - $ 3,000
$ . 3,000
1,700 1,700
$ 3,000 $ 4,700 $ - $ - $ - $ - $ 4,700
80
IcrrY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE:tl
POLICE DISPATCH UNIT
Code: 010049
FY 06/07
Amended FY 06/07 City Mgr.
Account FY 03/04 FY 04/05 FY 05/06 FY 05/06 Dept ProPQsed
Number Description Actual Actual Bude:et Projected Request Bude:et
PERSONAL SERVICES
511200 Regular Salaries 211,812 192,177 .243,000 218,000 252,500 252,500
511300 Temporary Salaries 4,203 9,158 15,000 20,000 22,600 . 22,600
511400 Overtime 32,646 36,020 20,000 40,000 40,000 40,000
512100 FICA Taxes 19,194 18,234 21,267 21,267 24,105 24,105
512225 Deferred Compensation 21,222 18,707 23,670 23,220 26,325 26,325
512301 Group Health Insurance Premium 43,148 39,361 42,784 33,967 48,935 49,334
512305 Dependant Health Ins Premium 1,816 2,039 3,467 3,467 3,946 3,946
512309 Employee Assistance Program 196 171 207 181 207 207
512400 Worker's Comp Insurance 1,429 1,239 1,107 1,020 1,178 1,178
TOTAL PERSONAL SERVICES 335,666 317,106 370,502 361,122 419,796 420,195
OPERATING EXPENDITURES
534000 Travel and Per Diem 1,060 1,070 1,608 1,608 3,085 2,000
534101 Telephone 2,139 2,313 2,307 2,630 2,762 2,762
534105 Cellular Telephone 0 150 0 508 480 450
534108 800 MHZ Lines 9,203 11,568 12,638 12,432 12,638 12,638
534110 Internet Access 128 131 136 86 90 90
534310 Electric 3,279 6,762 7,700 6,242 6,554 6,554
534320 SewerIW ater 573 1,017 1,100 406 426 426
534410 Pager Leases 41 0 0 0 0 0
534630 R & M-Office Equipment 152 1,377 500 150 1,700 1,700
534640 R & M-Operating Equipment 110 642 3,000 1,000 3,000 1,000
534650 R & M-Radios 301 0 500 600 500 500
535200 Departmental Supplies 2,628 1,333 2,200 1,500 2,000 1,500
535210 Computer Supplies 3,395 2,260 1,191 1,000 2,000 .2,000
535230 Small Tools and Equipment 203 321 500 400 500 500
535275 Safety Equipment 10 20 150 100 150 150
535410 Dues and Memberships 80 80 200 166 200 200
535420 Books and Publications 0 0 100 50 100 100
535450 Training and Education 1,563 234 2,195 1,964 4,201 2,000
TOTAL OPERATING EXPENDITURES 24,865 29,278 36,025 30,842 40,386 34,570
CAPITAL OUTLAY
606400 Vehic1es and Equipment 0 6,904 2,500 2,140 6,000 3,000
TOTAL CAPITAL OUTLAY 0 6,904 2,500 2,140 6,000 3,000
TOTAL POLICE DISPATCH UNIT 360,531 353,288 409,027 394,104 466,182 457,765
81
ICITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE'!t
POLICE SPECIAL OPERATIONS
The Special Operations Division consists of the K-9 unit, motorcycle traffic unit, marine unit, and special response
team (SRT). The purpose for the division is to handle special needs, problems such as searches for missing
persons/suspect, drug and building searches, traffic .enforcement to include problems areas, criminal traffic violations
and traffic homicide investigations, marine enforcement and rescue and all high-risk tactical situations as defined by
policy.
FISCAL YEAR 2006 ACCOMPLISHMENTS
./' Participated in Florida Buckle Up and Dill Enforcement waves.
./' Participated in the weekly county wide K-9 training days.
./ Actively patrolled the waterways within the City of Sebastian and participated in Blue Lightning operatioIis.
./ Actively utilized K-9's to enhance road patrol function.
./' Aggressively enforced and educated the public on traffic laws and safety.
./' Special Response Team (SRT) continued to train and maintain readiness.
FISCAL YEAR 2007 GOALS AND OBJECTIVES
~ Participate in Florida Buckle Up and Dill Enforcement waves. .
~ Participate in the weekly county wide K-9 training days to enhance K-9's and handlers' abilities.
~ Actively patrol the waterway within the City of Sebastian, enforce marine laws and promote boater safety ~
~ Actively utilize K-9's to enforce narcotic related offenses and conduct person/suspect searches.
~ Actively and aggressively enforce and educate the public on traffic laws and safety.
~ Special Response Team (SRT) will continue to actively train singularly and with the other teams in the area. ,/
\
~ To be prepared to handle any high-risk event that arises in the City of Sebastian or assist another jurisdiction if
requested. .
PERFORMANCE :MEASURES
Performance Indicators
Vehicle check points
Buckle up and Dill enforcement waves
K-9 usage reports
K-9 training days
Child safety seat programs
Boat safety inspections
Actual
200312004
N/A
N/A
N/A
N/A
N/A
N/A
82
Actual
2004/2005
5
4
138
43
24
111
Projected
2005/2006
3
3
75
45
2
15
Projected
2006/2007
3
4
144
45
24
116
ICITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE1j
PROGRAM BUDGET DESCRIPTION FOR THE POLICE SPECIAL OPERATIONS
STAFFING NATURE OF ACTIVITY
05/06 06/07
50.00% 50.00% K-9 Unit - Responsible for directed patrol and request for officer assists.
25.00% 25:00% MotorcvcletrrafficUnit - Criminal and non-criminal traffic law enforcement and
accident investigations
25.00% 25.00% Marine Unit - Patrol waterways, enforce marine laws and perform water rescues.
0.00% 0.00% SRT Unit - SRT Specially trainedlEquipofficers available to respond to all new risk
events, beyond the abilities or equipment capabilities of the patrol officers.
100.00% 100.00%
POLICE SPECIAL OPERATIONS BUDGET SUMMARY
The Fiscal Year 2006-2007 proposed budget for Police Special Operations is $368,105. This compares to the FY 2005
06 projected expenditures of $403,339, a decrease of $35,234 or 8.7%.
Amended ProjeCted Proposed
FY 03-04 FY 04-05 FY 05-06 FY 05-06 FY 06-07
Actual. Actual Budget Expenditures Budget Difference
Personal, Services NIA $ 288,564 $ 256,590 $ 286,618 $ 310,100 $ 23,482
Operating Expenses NIA 30,322 47,167 52,909 43,705 $ (9,204)
Capital Outlay NIA 1,200 63,812 63,812 . 14,300 $ (49,512)
Total NIA $ 320,086 $ 367,569 $ 403,339 $ 368,105 $ (35,234)
Fiscal Year 2006-07 Proposed Budget:
Major Current Level Changes from
Fiscal Year 2005-06 Projected Expenditure:
Difference
1. Personal Services - Increase due to an 18% increase in health insurance premium, an annual salary
. .
increase for the PBA employee per PBA Union Contract, and an increase in deferred compensation which
is wage driven. $ 23,482
2. Operatbig Expenses - Decrease mainly due to reduction in travel and training and vehicle maintenance
budget for FY 06-07. $ (9,204)
3. Capital Outlay - Reduction due to the purchase of a marine truck in FY 05-06. $ (49,512)
83
ICITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE!1
PERSONAL SERVICES SCHEDULE
POLICE SPECIAL OPERATIONS
POSITION
Officer - Motorcycle Patrol
Officer - K-9
Officer - Marine Patrol
PAY
RANGE
33,050155,379
33,505 I 55,379
36,939 I 61,055
CAPITAL OUTLAY SCHEDULE
POLICE SPECIAL OPERATIONS
Description
Portable radio replacement (2)
Motorcycle video system for
new motorcycle (DST) (1)
Motorcycle replacement
(Funded by DST)
Unmarked patrol vehicle
K-9 vehicle replacement
GRADE
27
27
27C
FfflE
POSITION YEARS
04-05 05-06 06-07
1.00 1.00 1.00
2.00 2.00 2.00
1.00 1.00 1.00
4.00 4.00 4.00
Projected
Expenditure
05-06
39,500
79,500
58,500
$ 177,500
26,000
15,733
2,160
26,659
20,578
7,511
92
10,385
$ 286,618
Proposed
Budget
06-07
$ 44,000
87,000
62,500
$ 193,500
26,000
16,957
2,160
28,755
23,896
7,511
92
11,229
$ 310,100
EXPENDITURES PER FISCAL YEAR
2006-07 2007-08 2008-09 2009-10 2010-11 2011-12
6,000
Overtime
FICA Taxes
Clothing Allowance
Chapter 185 Pension
Group Health Insurance Premium
Dependant Health Ins Premium
Employee Assistance Program
Worker's Comp Insurance
Total Personal Services
TOTAL
6,000
3,300 3,300 6,600
5,000 5,000
38,000 38,000
31,000 32,000 63,000
$ 14,300 $ 72,300 $ 32,000 $ - $ - $ - $ 118,600
84
I
CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE
POLICE SPECIAL OPERATIONS
Code: 010040
. FY 06/07
Amended FY 06/07 City Mgr.
Account FY 03/04 FY 04/05 FY 05/06 FY 05/06 Dept Proposed
Number Description ~ Actual Bude:et Projected Request Bude:et
PERSONAL SERVICES
511200 Regular Salaries N/A 165,308 173,000 177,500 193,500 193,500
511400 Overtime N/A 28,811 5,000 26,000 26,000 26,000
512100 FICA Taxes N/A 14,288 13,782 15,733 16,957 16,957
512215 Clothing Allowance N/A 2,138 2,160 2,160 2,160 2,160
512250 Chapter 185 Retirement N/A 28,366 24,920 26,659 28,755 28,755
512301 Group Health Insurance Premium N/A 30,872 . 20,552 20,578 23,358 23,896
512305 Dependant Health Ins Premium N/A 8,675 7,492 7,511 7,511 7,511
512309 Employee Assistance Program N/A 92 92 92 92 92
512400 Worker's Comp Insurance N/A 10,014 9,592 10,385 11,229 11 ,229
TOTAL PERSONAL SERVICES N/A 288,564 256,590 286,618 309,562 310,100
OPERATING EXPENDITURES
534000 Travel and Per Diem N/A 2,238 7,825 7,825 10,170 5,000
534101 Telephone N/A 1,184 480 814 855 855
534105 Cellular Telephone N/A 629 1,440 1,000 2,100 2,100
534110 Internet Services N/A 27 1,465 230 245 245
534310 Electric. N/A 3,176 3,420 2,774 2,915 2,915
534320 Water/Sewer N/A 438 175 180 190 190
534620 R & M-Vehic1es N/A 1,785 1,500 5,994 3,000 3,000
534630 R & M-Office Equipment N/A 587 250 100 250 250
. 534640 R & M Operating Equipment N/A 0 0 844 800 500
534650 R & M-Radio N/A 525 500 568 500 500
534810 K -9 Expenditures N/A 1,869 5,000 5,000 5,000 3,000
535200 Departmental Supplies N/A 3,009 5,000 5,000 5,000 3,500
535210 Computer Supplies N/A 296 400 420 400 400
535230 Small Tools and Equipment N/A 431 1,500 1,500 1,500 1,500
535260 Gas and Oil N/A 11,333 10,412 12,002 12,000 12,000
535270 Uniforms and Shoes N/A 1,530 1,600 2,472 2,500 2,500
535275 Safety Equipment N/A 31 350 350 550 550
535410 Dues and Memberships N/A 40 100 100 100 100
535420 Books and Publications N/A 69 100 86 100 100
535450 Training and Education N/A 1,125 5,650 5,650 8,500 4,500
TOTAL OPERATING EXPENDITURES N/A 30,322 47,167 52,909 56,675 43,705
CAPITAL OUTLAY
606400 Vehic1es and Equipment N/A 1,200 63,812 63,812 20,200 14,300
TOTAL CAPITAL OUTLAY N/A 1,200 63,812 63,812 20,200 14,300
TOTAL POLICE.SPECIAL OPERATIONS N/A 320,086 367,569 403,339 386,437 368,105
85
ICITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE'!J
POLICE PROFESSIONAL STANDARDS
The Professional Standards Division coordinates and conducts training for agency employees, internal affairs
investigations, and staff inspections. This division is also responsible for supervising the field training
program and recruitmentlhiring of sworn officers and civilian employees including background
investigations. .
FISCAL YEAR 2006 ACCOMPLISHMENTS
./ Employees attended 30 misceUaneous work related classes/seminars.
./ 18 employees attended PCIClNCIC training.
./ 4-40 hour blocks of advanced training was conducted for officers.
./ Taser training Was conducted for officers.
./ pjfearms training were conducted for sworn members.
./ One Lieutenant completed a 12-week .administrative officers course (SPI).
./ One Lieutenant completed the FBI National Academy administrative officers course.
FISCAL YEAR 2007 GOALS AND OBJECTIVES
> Supervise and review the .hiring of potential employees.
> Enhance recruiting efforts to bring in the most qualified potential employees. .
> Conduct staff inspections to track and maiD.tain equipment
> Continue to supply officers with advanced training to enhance knowledge.
> Conduct investigations where employees' behavior or actions are In question.
> EDhance the CAD and records management system by using the system to its fullest capabilities.
PERFORMANCE MEASURES
Actual Actual Projected Projected
Performance Indicators 2003/2004 200412005 200512006 2006/2007
Internal affairs 2 0 3 4
[Conduct and/or coordfnate 4U hours trammg
blocks per officer 34 1 36 38
Conduct and/or coordinate trmmng tor
civilians per department need 15 0 20 25
Recruiting and promotional activities . 2 0 5 10
CF A mock and onsite inspection 2 0 2 0
86
(CITY OF SEBASTIAN, FLORIDA 2006/2001 ANNUAL BUDGE'Ij
PROGRAM BUDGET DESCRIPTION FOR THE POLICE PROFESSIONAL STANDARDS
STAFFING NATURE OF ACTIVITY
. 05/06 06/07
40.00% 40.00% Traininl!
15.00% 15.00% Staff Inspections
5.00% 5.00% Internal Mfairs
30.00% 0.00% Accreditation
0.00% 30.00% Computer Aided Dispatch (CAD) & Records Manae:ement
10.00% 10.00% Recruitine: and ffirine:
100.00% 100.00%
POLICE PROFESSIONAL STANDARDS BUDGET SUMMARY
The Fiscal Year 2006-2007 proposed budget for Police Professional Standards is $124,474. This compares to the 2005
06 projected expenditures of $116,684, an increase of $7,790 or 6.7%. r
Amended Projected Proposed
FY 03-04 FY 04-05 FY 05-06 FY 05-06 FY 06-07
Actual Actual Budget Expenditures Budget Difference
Personal Services $ 92,415 $ 95,365 $ 97,503 $ 105,291 $ 113,649 $ 8,358
Operating.Expenses 1,551 13,668 13,618 . 9,993 10,825 832
Capital Outlay 1,400 1,400 (1,400)
Total $ 93,966 $ 109,033 $ 112,521 $ 116,684 $ 124,474 $ 7,790
Fiscal Year 2006-07 Proposed Budget:
Major Current Level Changes from
Fiscal Year 2005-06 Projected Expenditures:
1. Personal Services - Increase due to an 18% increase in health insurance premium, an annual salary
increase for the exempt employee per management benefit package, and an increase in deferred
compensation which is wage driven.
2. Operating Expenses - Slight increase mainly due to increase in internet services for one air card.
. 3. Capital Outlay - No capital outlay forecasted in FY 2006-07.
Difference
$ 8,358
$ 832
$ (1,400)
87
ICITY OF SEBASTIAN, FLORIDA 200612007 ANNUAL BUDGE~
PERSONAL SERVICES SCHEDULE
POLICE PROFESSIONAL STANDARDS
POSITION
Lieutenant
PAY
RANGE
50,252/90,761
GRADE
37EC
FfflE
POSITION YEARS
~ ~ M:2Z
1.00 1.00 1.00
1.00 1.00
. Projected
Expenditure
05-06
$ 79,400
79,400
6,115 .
540
11,116
3,600
193
23
4,304
$ 105,291
Proposed
Budget
M:2Z
$ 84,100
84,100
6,475
540
11,774
6,179
23
4,558.
$ 113,649
CAPITAL OUTLAY SCHEDULE
POLICE PROFESSIONAL STANDARDS
FICA Taxes
Clothing Allowance
Chapter 185 Pension
Group Health Insurance Premium
Dependant Health Ins Premium
Employee Assistance Program
Worker'sComp Insurance
Total Personal Services
Description
Command officer vehicle
replacement
EXPENDITURES PER FISCAL YEAR
2006-07 2007-08 2008-09 2009-10 2010-11 2011-12 TOTAL
$
$
- $
- $
- $
- $
- $ 26,500 $
- $ 26,500 $
- $
- $
- $ 26,500
- $ 26,500
88
CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE
POLICE PROFESSIONAL STANDARDS
Code: 010046
FY 06/07
Amended FY 06/07 City Mgr.
Account FY 03/04 FY 04/05 FY 05/06 FY 05/06 Dept Proposed
Number Description Actual Actual Budeet Projected Request Bude:et
PERSONAL SERVICES
511200 Regular Salaries 65,072 70,825 73,800 79,400 84,100 84,100
511400 Overtime 4,144 655 0 0 0 0
512100 FICA Taxes 5,418 5,574 5,687 6,115 6,475 6,475
512215 Clothing Allowance 679 540 540 540 540 540
512250 Chapter 185 Retirement 8,471 10,452 10,340 11,116 11.774 11,774
512301 Group Health Insurance PremiUin 2,289 2,485 2,641 3,600 6,595 6,179
512305 Dependant Health IDs Premiuin 423 478 462 193 0 0
512309 Employee Assistance Program 15 23 23 23 23 23
512400 Worker's Comp Insurance 5,904 4,333 4,010 4,304 4,558 4,558
TOTAL PERSONAL SERVICES 92,415 95,365 97,503 105,291 114,065 113,649
OPERATING EXPENDITURES
533100 Professional Services 0 2,027 1,000 1,000 1,000 1,000
534000 Travel and Per Diem 1,015 4,591 3,340 500 2,612 1,000
534101 Telephone 0 255 200 272 280 280
534105 Cellular Telephone 36 405 430 200 430 430
534110 Internet Services 0 28 28 15 760 760
534110 On-line Services 0 0 0 0 0 0
534120 Postage 0 28 200 0 100 100
534310 Electric 0 751 860 700 730 730
534320 WaterlSewer 0 113 160 46 50 50
534620 R & M-Vehicles 0 35 300 250 300 300
534630 R & M - Office Equipment 0 162 300 100 400 400
534650 R & M-Radio 0 25 65 100 300 300
534800 Promotional Activities 0 0 1,000 1,000 1,000 1,000
535200 Departmental Supplies 0 1,696 675 675 675 675
535210 Computer Supplies 13 215 300 150 300 300
535230 Small Tools and Equipment 0 196 2,000 2,000 2,000 1,000
535260 Gas and Oil 30 676 550 550 550 550
535270 Uniforms and Shoes 93 0 200 200 200 200
535410 Dues and Memberships 0 145 150 185 200 200
535420 Books and Publications 0 350 50 50 50 50
535450 Training and Education 364 1,970 1,810 2,000 2,035 1,500
TOTAL OPERATING EXPENDITURES 1,551 13,668 13,618 9,993 13,972 10,825
CAPITAL OUTLAY
606400 Vehicles and Equipment 0 0 1,400 1,400 0 0
TOTAL CAPITAL OUTLAY 0 0 1,400 1,400 0 0
TOTAL PROFESSIONAL STANDARDS 93,966 109,033 112,521 116,684 128,037 124,474
89
ICITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE~
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90
I
ICITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE!!
ENGINEERING DEPARTMENT
The stated function/mission of the Engineering Department is to provide. information, guidance, and engineering
services to the City regarding matters related to stormwater management, traffic and transportation, public safety,
capital improvement projects, plan review, emergency preparedness, and special projects designated by the City
Manager. Internal operation functions include departmental fmancial and human resource administration, permit
application review, projeCt management, procurement, communications and stakeholder relations (including
presentations to City Council and responses to various citizen inquiries/complaints as designated by the City Manager
FISCAL YEAR 2006 ACCOMPLISHMENTS
./'. Re-formulated parameters for Storm water Utility Capital projects.
./' Completed the Louisiana Avenue CDBG grant renovation project.
./' Contiriued Maintenance and enhancement. of the City traffic signageand restoration program related to
hurricane damage.
./' Explored need and viability to expand the sanitary sewer system in the City.
./' Improved policies and procedures for review, permitting, and inspection of all construction in the City.
./' Improved ongoing communication with Indian River County and various state arid federal regulatory and grant
.agencies.
./' Further developed and expanded Engineering Intern Program and cost-effective renewable energy
applications.
./' Provided input regarding planning. and policies (including appropriate Code revisions) for managing and
optimizing the balance(s) required among: demands of growth environment; environmental and quality of life
requirements; Public health and safety requirements; cost, scheduliIig, and. human resource conStraints;
continuous public education, input, .participation; and free and civil exchange of ideas, views and opinions.
./' Completed the relocation of Engineering Department to the Airport Administration building.
FISCAL YEAR 2007 GOALS AND OBJECTIVES
)> Continue implementation of the City's Stormwater Capital Improvement Program.
)> Continue sidewalk planning and construction. .
)> Continue the development of the Engineering Intern Program.
)> Continue upgrade of Traffic signage and markings.
PERFORMANCE :MEASURES
Actual Actual . Projected Projected
Performance Indicators 2003/2004 200412005 . 2005/2006 2006/2007
CitizenIHomeowner Inquires & Complaints: 500 300 500 500
DrainagelEasement Permits & Work Orders 150 100 150 150
SigIiage 5000 3000 1500 500
Site Plan Review 100 50 100 100
Project Management of Specific Capital Projects 30 3 20 20
Program Development 18 10 18 18
Driveway & Drainage Permits & Inspections 2000 2500 3000 2000
Ongoing Liaison, Communication & Permitting 6 5 6 6
Internal Oepartment Matters 6 2 6 6
Pool Permits . NIA 75 150 150
Driveway & Drainage InspeCtions 1500 2500 3000 .500
91
ICITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE:!J
PROGRAM BUDGET DESCRIPTION FOR ENGINEERING DEPARTMENT
STAFFING NATURE OF ACTIVITY
05/06 06/07 .
7.50% 7.50% Departmental - Direct planning, correspondence, citizen contact, purchasing, budgeting, payroll
management and supervision, records management and maintenance.
10.00% 10.00% Service Reauests - Administration, Inspection and Work Order Preparation, Tracking.
25.00% 25.00% Capital Proiects - Planning, Design, Specifications Consultant Coordination Bidding and
Contracts Construction Management inspections. .
20.00% 20.00% Buildine Construction Activities - Drainage Plan Reviews and Driveway Permitting, Reviews
and inspections.
20.00% 20.00% Inspection - Track Inspections, Drainage & Driveways.
5.00% 5.00% Site Plans and Plat Reviews - Subdivision, Site Plan Reviews and Final Plat Reviews.
2.50% 2.50% Grant Administration - Administer various grants supporting the City's capital projects.
2.50% 2.50% Intereo'Vernmental Coordination - Coordinate Interlocal agreements between the County OIl
110int nrolects and coordinate Joint Particination Alrreements with State and federal al!"encies.
7.50% 7.50% Stormwater Utilitv - Plan, organize and implementation of Master Stormwater Management Plan.
100.00% 100.00%
ENGINEERING DEPARTMENT BUDGET SUMMARY
The Fiscal Year 2006-2007 proposed budget for'Engineering is $550,671. This compares to the 2005-06 project
expenditures of $455,825, an increase of $94,846 or 20.8%.
Amended Projected Proposed
FY 03-04 FY 04-05 FY 05-06 FY 05-06 FY 06-07
Actual Actual Budget Expenditures Budget Difference
Personal Services $ 410,583 $ 425,079 $ 418,078 $ 415,709 $ 498,074 $ 82,365
Operating Expenses 23,706 30,867 62,137 35,589 52,597. 17,008
Capital Outlay 36,343 5,956 0 4,527 0 (4,527)
Total $ 470,632 $ 461,902 $ 480,215 $ 455,825 $ 550,671 $ 94,846
Fiscal Year 06-07 Proposed Budget:
Major CUrrent Level Changes from
Fiscal Year 2005-06 Projected Expenditures:
1. Personal Services - Net increase due to a transfer of one maintenance worker position from the Public
Works Roads & Maintenance Division, an 18% iecrease in health insurance premium, a 5.5% increase for
CW A employees per CW A Union Contract and exempt employees per the Management Benefit Package,
and an increase in deferred compensation which is wage driven.
2. Operating Expenses - Net increase results from the new annual rent expenditure for the space
allocated at the airport administartion building.
3. Capital Outlay - No forecasted capital outlay for FY 06-07.
Difference
$ 82,365
$ 17,008
$ (4,527)
92
ICITY OF SEBASTIAN, FLORIDA 2006/2()07 ANNUAL BUDGElj
$
270,500
. 26,550
1,500
22,870
400
24,480
31,048
13,392
161
24,808
415,709
Temporary
Overtime
FICA Taxes
Clothing Allowance
Deferred Compensation
Group Health Insurance Premium
Dependant Health Ins Premium
Employee Assistance Program
Worker's Comp Insurance
Total Personal Services
$
$ 326,400
26,550
3,000
27,268
500
29,692
41,762
13,538
184
29,180
$ 498,074
. (1) The sign technician position represents a transfer of one maintenance worker II position from the Public Works
Roads & Maintenance Division in FY 2005-06.
CAPITAL OUTLAY SCHEDULE
ENGINEERING DEPARTMENT
Description
Vehicle replacement
EXPENDITURES PER FISCAL YEAR
2006-07 2007-08 2008-09 2009-10 2010-11 2011-12 TOTAL
$ - $ 25,000 $ - $ 25,000 $ - $ 35,000 $ 85,000
$ - $ 25,000 $ - $ 25,000 $ - $ 35,000 $ 85,000
93
ICITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE!)
ENGINEERING DEPARTMENT
Code: 010051
FY 06/C
Amended FY 06/07 City Mgr.
Account FY 03/04 FY 04/05 FY 05/06 FY 05/06 Dept Proposed
Number Description Actual Actual Bude:et Projected Request Bude:et
PERSONAL SERVICES
511200 Regular Salaries 241,087 258,071 271,100 270,500 285,400 326,400
511300 Temporary Salaries 27,254 31,976 26,550 26,550 26,550 26,550
511400 Overtime 3,844 3,428 3,000 1,500 3,000 3,000
512100 FICA Taxes 19,805 21,111 22,954 22,870 24,124 27,268
512215 Clothing Allowance 400 400 400 400 400 500
512225 Deferred Compensation 22,071 23,302 24,615 24,480 25,956 29,692
512301 Group Health Insurance Premium 37,969 46,838 31,051 31,048 35,168 41,762
512305 Dependant Health Ins Premium 10,671 13,119 13,392 13,392 13,538 13,538
512309 Employee Assistance Program 138 138 161 161 161 184
512400 Worker's Comp Insurance 47,344 26,696 24,855 24,808 25,958 29,180
TOTAL PERSONAL SERVICES 410,583 425,079 418,078 415,709 440,255 498,074
OPERATING EXPENDITURES
533150 Engineering Services 100 1,426 3,000 3,000 3,000 1,500
533415 Janitorial Services 0 0 0 2,225 1,960 1,960
533480 Temporary Employment Service 0 0 2,000 2,000 2,000 0
534000 Travel and Per Diem 870 524 1,500 750 812 812
534101 Telephone 2,373 3,413 2,753 2,282 2,500 2,50r
534105 Cellular Telephone 3,782 3A69 3,500 3,344 3,500 3,4OL
534110 Internet Services 179 187 200 148 200 200
534120 Postage 75 16 100 18 100 100
534130 Express Mail 14 0 50 20 50 50
534310 Electric 1,088 965 1,000 1,304 11,505 11,505
534320 Water/Sewer 0 0 0 250 736 736
534380 Trash PickuplHauling 0 492 0 286 500 500
534400 RentlLeases 0 0 31,334 2,288 6,634 6,634
534620 R &M-Vehic1es 1,244 1,422 1,000 1,174 1,500 1,500
534630 R & M - Office Equipment 162 386 300 802 2,400 2,400
534640 R & M-Operating Equipment 818 2,406 500 688 500 500
535200 Departmental Supplies 5,885 4,809 4,000 4,000 4,500 4,500
535210 Computer Supplies 906 1,057 2,400 2,400 5,600 3,800
535230 Small Tools and Equipment 641 2,941 1,600 1,600 2,500 1,600
535260 Gas and Oil 3,782 5,912 3,600 6,146 6,500 6,500
535270 Uniforms and Shoes 27 0 500 0 0 0
535410 Dues and Memberships 160 288 800 322 400 400
535420 Books and Publications 308 391 500 450 500 500
535450 Training and Education 1,292 763 1,500 92 1,200 1,000
TOTAL OPERATING EXPENDITURES 23,706 30,867 62,137 35,589 59,097 52,597
CAPITAL OUTLAY
606400 Vehic1es and Equipment 36,343 5,956 0 4,527 0 0
TOTAL CAPITAL OUTLAY 36,343 5,956 0 4,527 0 0
TOTAL ENGINEERING 470,632 461,902 480,215 455,825 499,352 550,671
94
ICITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGEIi
PUBLIC WORKS DEPARTMENT
ROADS AND MAINTENANCE DIVISION
The Roads and Maintenance Division is responsible for the repair and maintenance of the public streets and right-of-
ways, arid public infrastructures such as, docks, piers, boat ramps, and sidewalks, as well as, provide heavy
construction support to other departments as needed.
FISCAL YEAR 2006 ACCOMPLISHMENTS
./' Continued regular maintenance on buildings, docks, piers and ramps.
./' Set up a same day response to problems from residents.
./' Assisted other departIiJ.ents as needed.
./' Continued in-house training program.
FISCAL YEAR 2007 GOALS AND OBJECTIVES
~ Complete Community Center improvements.
~ Complete improvements to Riverview Park.
~ Complete move to Airport Administration Building.
PERFORMANCE l\ffiASURES.
Actual ProjeCted Projected Projected
Performance Indicators 2003/2004 200412005. 2005/2006 200612007
Miles of Paved Roads Maintained 156 156 156 156
Number of Parking Lots Maintained 15 16 16 17
Miles of Sidewalks Maintained 22 22 22 22
PROGRAM lJunGET DESCRIPTION FOR THE ROADS AND MAINTENANCE DIVISION
STAFFING NATURE OF ACTlVITY
05/06 06/07
30.00% 30.00% Streets and Allevwavs - Maintain 150 miles of paved streets. Maintain sixteen (16) municipally
owned P/lfking areas. Perform repairs to streets and roadways. that are damaged due to
deterioration.
50.00% 50.00% General Maintenance - Buildings, docks, piers, sidewalks, etc.
10.00% 10.00% General Administration - Preparation of budget, update service records. Maintain equipmen
records. Review contracts and construction drawings on City Contract work. Meet with public as
necessary. Coordinate employee training and education. .
. 10.00% 10.00% Assistine: other City Departments - Lift heavy material with cranes, repair roadways and
sidewalks following storm damage, transport heavy equipment and supplies to work-sites and
grade parks and ballfields.
100.00% 100.00% . ...
.....
95
ICITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGEIJ
. ROADS AND MAINTENANCE DIVISION BUDGET SUMMARY
The Fiscal Year 2006-2007 proposed budget for the Roads and Maintenance Division is $856,381. This compares to th
2005-06 projected expenditures of $913,895, a decrease of $57,514 or 6.3%.
Amended Projected . Proposed
FY 03-04 FY 04-05 FY 05-06 FY 05-06 FY 06-07
Actual Actual Budget Expenditures Budget Difference
Personal Services $ 782,595 $ 624,340 $ 640,577 $ 670,647 $ 676,942 $ 6,295
Operating Expenses 844,511 2,014,628 140,529 113,583 119,439 5,856
Capital Outlay 12,020 15,657 129,665 129,665 60,000 (69,665)
Total , 1
Fiscal Year 06~07 Proposed Budget:
Major Current Level Changes from
Fiscal Year 2005106 Projected Expenditures
Difference
1. Personal Services - Net increase due to a transfer of one maintenance worker II position to the
Engineering Department sign shop operation in FY 2005-06, an 18% iecrease in health insurance
premium, a 5.5% increase for CW A employees per CW A Union Contract and exempt employees per the
Management Benefit Package, and an increase in deferred compensation which is wage driven. $
2. Operating Expenses - Net increase results from the new annual rent expenditure for the space
allocated at the airport administartion building and projected electric costs. $
3. Capital Outlay - Decrease due to the change in capital outlay requests. $
6,295
5,856
(69,665)
PERSONAL SERVICES SCHEDULE
ROADS AND MAINTENANCE DIVISION
FfflE Projected Proposed
PAY POSITION YEARS Expenditure Budget
POSITION RANGE GRADE 04-05 05-06 06-07 05-06 06-07
---.-
Public Works Director 65,320/117,975 84EC 1.00 1.00 1.00 $ 84,000 $ 88,700
Public Works Superintendent 44,900/81,094 35EC 1.00 1.00 1.00 60,100 63,500
Administrative Supervisor 31,546156,976 25C 1.00 1.00 1.00 46,500 49,000
Maintenance Supervisors 30,044/54,263 25B 1.00 1.00 1.00 36,800 39,000
Maintenance Worker ill 23,228/44,931 18 2.00 2.00 2.00 64,000 70,000
Maintenance Worker II (1) 21,931/42,422 16 3.00 3.00 2.00 90,500 54,500
Maintenance Worker I 20,634/39,912 14 2.00 3.00 3.00 65,000 81,000
Clerical Assistant II (pIT) 10,20/18.43 . 15 0.50 0.50 0.50 15,500 16,500
11.50 12.50 11.50
Overtime
FICA Taxes
Clothing Allowance
Deferred Compensation
Group Health Insurance Premium
Dependant Health Ins Premium
Employee Assistance Program
Worker's Comp Insurance
Total Personal Services
(1) One maintenance worker II position was transferred to Engineering Department sign s op operation m une
$ 462,400 $
13,087
36,436
800
41,471
58,897
27,977
265
29,314
462,200
12,000
36,330
700
41,256
65,306
30,522
253
28,375
96
ICITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE!)
CAPITAL OUTLAY SCHEDULE
ROADS AND MAINTENANCE DIVISION
Description 2006-07 2007-08 2008-09 2009-10 2010-11 2011-12 TOTAL
Skidsteer replacement $ 60,000 $ - $ - $ - $ - $ - .$ . 60,000
Truck replacement 25,000 25,000 25,000 25,000 100,000
Trailer replacement 10,000 10,000
Jack hammer with compressor 20,000 20,000
$ 60,000 $ 25,000 $ 30,000 $ 25,000 $ 25,000 $ 25,000 $ 190,000
EXPENDITURES PER FISCAL YEAR
97
ICITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE!1
ROADS AND MAINTENANCE DIVISION
Code: 010052
FY 06/07
Amended FY 06/07 City Mgr.
Account FY 03/04 FY 04105 FY 05/06 FY 05/06 Dept Proposed
Number Description ~ Actual Bud2et Projected Request Bude:et
PERSONAL SERVICES
511200 Regular Salaries 490,964- 395,571 445,200 462,400 503,200 462,200
511400 Overtime 17,831 27,320 7;000 13,087 12,000 12,000
512100 FICA Taxes 36,254 29,709 34,655 36,436 39,474 36,330
512215 Clothing Allowance 1,000 500 800 800 800 700
512225 Deferred Compensation 43,681 36,332 39,375 41,471 44,955 41,256
512301 Group Health Insurance Premium 87,994 79,464- 56,353 58,897 69,651 65,306
512305 Dependant Health Ins Premium 30,721 25,895 27,977 27,977 30,522 30,522
512309 Employee Assistance Program 346 275 253 265 276 253
512400 Worker's Comp Insurance 73,804 29,274 28,964- 29,314 31,489 28,375
TOTAL PERSONAL SERVICES . 782,595 624,340 640,577 670,647 732;367 676,942
OPERATING EXPENDITURES
533400 Other Contractual Services 718,079 1,828,126 5,575 6,000 6,000 6,000
533410 Environmental Services 0 () 16,819 100 100 100
533415 Janitorial Services 96 0 0 2,056 1,370 1,370
533420 PestIWeed ControllMowing 1,089 0 0 0 0 0
534000 Travel and Per Diem 4,772 3,411 5,138 5,166 5,161 2,913
534101 Telephone 1,874 2,962 2,500 2,500 2,500 2,500
534105 Cellular Telephone 3,766 2,538 5,100 4,000 5,100 4,000
534110 Internet Services 103 105 100 100 100 100
534120 Postage 21 45 50 50 50 50
534310 Electric 1,665 1,134 10,520 3,500 10,520 7,995
534320 . Water/Sewer 327 319 1,000 300 1,~0 512
534380 Trash PickuplHauling, Etc. 3,009 6,319 3,000 .3,000 3,000 3,000
534400 Rents and Leases 990 990 22,328 2,526 5,600 5,600
534420 Equipment Leases 375 560 600 600 600 600
534610 R & M - Buildings 17,561 1,369 0 0 0 0
534620 . R & M-Vehicles 3,127 6,094 5,000 7,900 6,000 6,000
534630 R & M-Office Equipment 70 355 300. .450 1,200 1,200
534640 R & M-Operating Equipment 16,888 22,844 12,500 15,000 15,000 15,000
534650 R & M-Radio 1,582 957 200 0 0 0
534830 Special Events 0 401 1,000 1,500 1,500 1,500
534920 Legal Ads 0 0 0 250 200 200
535200 Departmental Supplies 10,736 7,499 7,000 10,000 10,000 10,000
535210 Computer Supplies . 203 1,546 300 150 1,350 1,350
535220 Cleaning Supplies 9,355 305 0 0 0 0
535230 Small Tools and Equipment 6,630 3,471 5,000 5,000 5,000 5,000
535250 Building Supplies 1,506 16 0 0 0 0
535260 Gas and Oil 17,169 23,313 22,000 30,000 30,000 30,000
535270 Uniforms and Shoes 3,339 3,173 3,769 2,800 3,500 3,500
535275 Safety Equipment 1,080 512 1,000 1,000 1,000 1,000
535310 Road Materials & Supplies 3,459 29,127 3,500 4,500 4,500 4,500
535315 Shoreline Restoration 0 65,594 0 0 0 0
535350 Cement 12,762 0 4,000 3,000 4,000 4,000
535410 Dues and Memberships 450 339 350 350 400 400
535420 Books and Publications 351 0 100 0 100 100
535450 Training and Education 2,077 1,204 1,780 1,785 1,784 949
TOTAL OPERATING EXPENDITURES 844,511 2,014,628 140,529 113,583 126,635 119,439
CAPITAL OUTLAY
606400 Vehides and Equipment 12,020 15,657 129,665 129,665 60,000 60,000
TOTAL CAPITAL OUTLAY 12,020 15,657 129,665 129,665 60,000 60,000
TOTAL ROADS & MAINTENANCE 1,639,126 2,654,625 910,771 913,895 919,002 856;381
98
ICITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE!1
PUBLIC WORKS DEPARTMENT
STORMW ATER UTILITY DIVISION
The Storm water Division is responsible for the control and maintenance of the City's storm water drainage system
consisting of 280 lane miles of swales, 50 miles of channels, 9 miles of canals and 275 catch basins and culvert
structures. It is also the responsibility of the Stormwater division to enforce compliance . with Federal NPDES
regulations, as well as improvement of the stormwater runoff water quality. prior to discharge into the Sebastian River
and Indian River Lagoon in accordance with the Master Storm water Management Plan.
FISCAL YEAR 2006 ACCOMPLISHMENTS
./' Completed road crossing pipe repairs.
./' Accomplished routine maintenance of swales.
./' Monitored mowing contractor.
FISCAL YEAR 2007 GOALS AND OBJECTIVES
)> Create a storm water complaint program to address issues and provide faster responses~
)> Create a maintenance program for collapsed road culvert pipes. .
PERFORMANCE MEASURES
Actual Actual Projected Projected
Performance Indicators 2003/2004 200412005 2005/2006 200612007
Miles ofswales 280.0 280.0 280.0 280.0
Linear feet of swales reconst:r:ucted. .. ..; 21,500 15,000 22,000 25,000
Miles of ditcheS mairitafned . 50.0 50.0 50.0 50.0
Catch basin and culverts maintained 275 275 275 275
Linear feet Main Ditches reconstructed 21,000 10,000 36,640 35,000
Road Crossing Pipes 25 25 30 30
PROGRAM BUDGET DESCRIPTION FOR THE STORMWATER UTILITY DIVISION
STAFFING NATURE OF ACTNITY
05/06 06/07
50.00% 50.00% Drainaee Maintenance - Clean and spray stormwater swales, ditches and canals. Maintain 9
mile!l nfhrop {''''n",l~. .. nf dit{'he~ !lw",lf>_~ ~nr! ,,;r!IO\ vard ditches.
25.00% 25.00% Catch basins. Manholes and Culverts - Hand clean and mow small drainage ditches. MaintaiIl
150 catch basins and larl!:elsmall culverts.
5.00% 5.00% General Administration - Preparation of budget, update service records. Maintain equipmen
records. Review contracts and construction drawings on City contract work. Meet with public as
necessary. Coordinate employee training and education.
10.00% 10.00% Buildine Dept Related Reviews: Site Plan Review, Pool Drainage Plan Review, Fence Permits
Driveway Permits, and meeting with engineers, contractors, and public as necessary.
10.00% 10.00% Capital Proiects - Planning, Design, Specifications Consultant Coordination Bidding and
Contracts, Construction Management inspections.
100.00% 100.00%
99
CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE
STORMW A TER DIVISION BUDGET SUMMARY
The Fiscal Year 2006-2007 proposed budget for the Stormwater Utility is $1,405,316. This compares to the 2005-0
projected expenditures of $1,763,705, a decrease of $358,389 or 20.3%.
Amended Projected Proposed
FY 03-04 FY 04-05 FY 05-06 FY 05-06 FY 06-07
. Actual Actual Budget Expenditures Budget Difference
Personal Services $ 541,404 $ 528,551 $ 582,888 $ 532,756 $ 582,566 $ 49,810
Operating Expenses 293?535 230,332 683,893 1,170,949 672,750 (498,199)
Capital Outlay 4,058 32,596 60,000 60,000 150,000 90,000
Total $ 838,997 $ 791,479 $ 1,326,781 $ 1,763,705 $ 1,405,316 $ (358,389)
Fiscal Year 06-07 Proposed Budget:
Major Current Level Changes from
Fiscal Year 2005-06 Projected Expenditures:
1. Personal Services - Net increase due to an 18% iecrease in health insurance premium, a 5.5% increase
. for CW A employees per CW A Union Contract and exempt employees per the Management Benefit
Package, and an increase in deferred compensation which is wage driven. $
2. Operating Expenses - Net decreases mainly due to a decresae in contract mowing and pest/weed
control estimates for FY 06-07.
3. Capital Outlay - Increase due to the change of capital needs.
PERSONAL SERVICES SCHEDULE
STORMWATER UTILITY DIVISION
POSITION
Stormwater Superintendent
Stormwater Supervisor
Maintenance Worker ill
Maintenance Worker II
Maintenance Worker I
PAY
RANGE
45,580 I 82,323
28,613 154,263
23,228 144,050
21,931/39,610
20,634/37,267
FfflE
POSITION YEARS
GRADE
37E
25
18
16
14
~
1.00
2.00
7.00
2.00
1.00
13.00
~
1.00
2.00
7.00
2.00
1.00
13.00
~
1.00
2.00
7.00
2.00
1.00
13.00
Overtime
FICA Taxes
Clothing Allowance
Deferred Compensation
Group Health Insurance Premium
Dependant Health Ins Premium
Employee Assistance Program
Worker's Comp Insurance
Total Personal Services
100
Projected
Expenditure
05-06
$ 51,600
71,500
190,000
39,000
12,500
$ 364,600
5,000
28,366
1,200
33,822
58,849
8,429
300
32,190
$ 532,756
Difference
49,810
$ (498,199)
$ 90,000
Proposed
Budget
~
$ 44,300
76,500
205,000
48,000
22,500
$ 396,300
5,000
30,791
1,200
36,117
72,864
9,714
300
30,280
$ 582,566
ICITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE~
\
CAPITAL OUTLAY SCHEDULE
STORMW ATER UTILITY DIVISION
Description
Excavator replacement
Crew truck replacement
EXPENDITURES PER FISCAL YEAR
2006-07 2007-08 2008-09 2009-10 2010-11 2011-12 TOTAL
$150,000 $ - $ - $ - $ - $ - $ 150,000
$ - $ 28,000 $ - $ 30,000 $ $ $ 58,000
$150,000 $ 28,000 $ - $ 30,000 $ - $ - $ 208,000
101
CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE
STORMW ATER UTILITY DIVISION
Code: 010053
fl. r Ub/U1
Amended FY 06/07 City Mgr.
Account FY 03/04 FY 04/05 FY 05/06 . FY 05/06 Dept Proposed
Number Description ~ Actual Budeet Proiected Request Bude:et
PERSONAL SERVICES
511200 Regular Salaries 346,875 341,189 407,100 364,600 396,300 396,300
511400 Overtime 5,254 6,246 4,500 5,000 5,000 5,000
512100 FICA Taxes 26,629 26,224 31,579 28,366 30,791 30,791
512215 Clothing Allowance 1,000 1,133 1,200 1,200 1,200 1,200
512225 Deferred Compensation 31,177 30,472 . 37,044 33,822 36,117 36,117
512301 Group Health Insurance Premium 63,989 74,960 60,546 58,849 69,296 72,864
512305 Dependant Health Ins Premium 6,625 7,633 8,429 8,429 9,714 9,714
512309 Employee Assistance Program 271 255 300 300 300 300
512400 Worker's Comp Insurance 59,584 40,439 32,190 32,190 30,280 30,280
TOTAL PERSONAL SERVICES 541,404 528,551 582,888 532,756 578,998 582,566
OPERATING EXPENDITURES
533150 Engineering Services 0 712 0 3,476 3,500 3,500
533400 Other Contractural Services 23,727 4,014 1,878. 3,800 4,000 4,000
533420 PestIWeed Control/Mowing 30,598 27,700 60,000 50,000 160,000 125,000
533425 Contract Mowing Services 57,257 21,821 449,465 856,557 626,557 275,000
534000 Travel and Per Diem 1,010 109 1,100 0 0 0
534101 Telephone 208 192 225 200 225 225
534105 Cellular Telephone 1,549 2,318 3,650 3,500 3,650 3,500
534110 Internet Services 26 27 25 25 25 25
534120 Postage 0 102 50 20 50 50
534130 Express Mail 41 29 250 0 100 100
534310 Electric 1,788 1,452 1,400 1,600 1,600 0
534320 Water/Sewer 327 328 250 250 250 0
534380 TrashPickupIHauling, Etc. 4,140 2,140 4,000 4,000 5,000 5,000
534400 Rents and Leases 990 990 990 1,000 1,000 1,000
534420 Equipment Leases 1,237 4,613 2,000 1,000 2,000 2,000
534620 R & ,M-Vehic1es 3,737 5,882 3,000 3,000 3,000 3,000
534630 R & M - Office Equipment 0 176 250 400 300 300
534640 R & M-Operating Equipment 42,480 42,938 25,000 30,000 30,000 30,000
534650 R & M-Radios 686 132 500 0 0 0
534920 Legal Ads 0 0 0 57 0 0
535200 Departmental Supplies 5,467 5,068 3,500 4,200 4,500 4,500
535210 Computer Supplies 187 67 1,400 0 900 300
535230 SmaIl Tools and Equipment 4,102 2,171 2,500 2,500 2,500 2,500
535260 Gas and Oil 21,728 29,463 26,000 36,000 36,000 36,000
535270 Uniforms and Shoes 3,002 3,320 3,000 3,000 3,000 3,000
535275 Safety Equipment 890 417 1,200 800 1,000 1,000
535310 Road Materials & Supplies 6,800 13,069 7,500 5,000 7,500 7,500
535320 Sod 42,732 28,977 40,000 80,000 85,000 85,000
535350 Cement 15,364 11,338 17,810 40,000 40,000 40,000
535355 Culvert Pipe 19,063 20,192 25,000 40,000 40,000 40,000
535410 Dues and Memberships 110 98 300 101 150 150
535420 Books and Publications 69 0 200 146 100 100
535450 Training and Education 4,220 477 1,450 317 0 0
TOTAL OPERATING EXPENDITURES 293,535 . 230,332 683,893 1,170,949 1,061,907 672,750
CAPITAL OUTLAY
606400 Vehicles and Equipment 4,058 32,596 60,000 60,000 308,000 150,000
TOTAL CAPITAL OUTLAY 4,058 32,596 60,000 60,000 308,000 150,000
TOTAL STORMW ATER UTILITY DIVISION 838,997 .791,479 1,326,781 1,763,705 1,948,905 1,405,316
102
.ICITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE!!
PUBLIC WORKS DEPARTMENT
CENTRAL GARAGE DIVISION
The Ce~tral Garage Division develops, manages and. provides vehicle and equipment maintenance services for all
City-owned vehicles and equipment, with the excepti6n of the Golf COUI'se. This includes 112 vehicles, 46 units of
major equipment and 105 units of smaller equipment aIid tools. In addition, the Garage staff also maintains the City's
fuel facilities in the compound, ass~g fuel availability for the fleet and compliance With E.P.A requirements.
FISCAL YEAR 2006 ACCOMPLISHMENTS
./ Maintained unleaded and diesel fuel facilities in accordance with E.P.A requirements.
./ Continued with Employee education and training programs, Certification (AS.E.).
./ Continued to develop, increase and maintain good fleet management to assure that the City stays fully
operational. . . .
./ Continued with shop equipment modernization program.
./ Followed up on City emergency vehicle and equipment that are essential in the event of a disaster.
./ Increased the level of repairs on vehicles and equipment that are outsourced. Obtained new air conditioner
machine which has improved our quality of service and saved the City money..
./ Maintained good fleet management to assure the City stays fully operational. .
./ Developed a sketch for.the new Central Garage to be located at the City Airport.
./ Acquired a portable evaporator shop cooler to keep the mechanics cool in an area of the shop with no air
circulation. This has improved working conditions and the quality of work.
./ Obtained a generator that can be back fed into the City Garage, which increa.ses the preparedness in the event
of a disaster.
FISCAL YEAR 2007 GOALS AND OBJECTIVES
~. Continue with Employee Education and training program, Certification (A.S.E.). .
~ Continue to develop, increase and maintain good fleet management to assure the City stays fully operational.
~ Continue the shop equipment modernization program.
~ Follow up on City emergency vehicle and equipment that is essential in the eve~t of a disaster.
~ Continue to maintain unleaded and diesel fuel facilities in accordance with E.P.A requirements.
~ Increase the level of repairs on vehicles and equipment that are outsourced.
PERFORMANCE MEASURES .
Actual Actual Projected Projected.
Performance Indicators 200312004 2004/2005 2005/2006 200612007
Number of Vehicles Maintained 103 107 112 121
Number of Heavy Equipment Maintained 44 46 46 46
Number of Light Equipment Maintained 113 114 105 110
Preventive Maintenance Services 256 289 330 360
Road Service Calls 169 140 240 130
Completed Service Requests 1050 1005 1200 1300
103
ICITY OF SEBASTIAN, FLORIDA 200612007ANNUAL BUDGE'ij
PROGRAM BUDGET FOR THE CENTRAL GARAGE DIVISION
STAFFING NATURE OF ACTNlTY
05/06 06/07
10.00% 10.00% Administration of City Fleet Maua2ement Pro2ram - Supervise and direct 3 employees iI
the implementation of a Fleet Management Program for over 200 pieces of equipment.
. Develon and direct the maintenance of a 2.800 sa. ft. maintenance facilitv.
45.00% 45.00% Vehicle Maintenance - Schedule and perform vehicle preventive maintenance, mechanical anc
bodv renair services on all citv-owned vehicles and eauinment. excent Golf Course P11uinment.
10.00% 10.00% Order and ~ Processine - Order, receive and stock vehicle repair parts and material.
1- . . : vehicle snhlet Tenl'liTs.
5.00% 5.00% Emplovee Trainin2 - Train 3 employees in new corrective repair procedures, waste disposal
and Denartment of Labor Safetv Reauirements and Standards.
10.00% 10.00% Vehicle Data Processine - Data processing of work orders, issue slips, purchase orders anC
Darts. Maintaincomnuterlzed narts and tools inventorv.
5.00% 5.00% General Administrative - Preparation of Budget, maintenance of vehicle records and training
records.
5.00% 5.00% Administration of City Fuel Facility Mana2ement Pro2l"am - Supervise and maintaiIJ
unleaded gasoline and diesel fuel storage and dispensing facilities. Implement, monitor and
maintain Fuel Manal!:ement Svstem.
5.00% 5.00% Plannin2 and implementation of ~ Maintenance Pro2l"ams - Plan, develop and
imnlement nroltTams to modernize facilities pnuinment and tools.
5.00% 5.00% General Administrative Pro2ram : Implementation of Guidelines for the acquisition and
renlacement of Fleet Assets.
100.00% 100.00%
CENTRAL GARAGE DIVISION BUDGET SUMMARY
The Fiscal Year 2006-2007 proposed budget for Central Garage is $220,397. This compares to the 2005-06 projected
expenditures of $211,728, an increase of $8,669 or 4.1 %.
Amended Projected Proposed
FY 03-04 FY 04-05 FY 05-06 . FY 05-06 FY 06-07
Actual Actual Budget Expenditures Budget Difference
Personal Services $ 148,897 $ 160,394 $ 168,873 $ 168,938 $ 182,617 $ 13,679
Operating Expenses 19,924 23,613 25,386 35,158 25,980 (9,178)
Capital Outlay 2,175 7,329 7,200 7,632 11,800 4,168
Total $ 170,996 $ 191,336 $ 201,459 $ 211,728 $ 220,397. $ 8,669
Fiscal Year 06-07 Proposed Budget:
Major Current Level Changes from
Fiscal Year 2005-05 Projected Expenditures
.
Difference
1. Personal Services - Net increase due to an 18% iecrease in health insurance premium, a 5.5%
increase for CW A. employees per CW A Union Contract, and an increase in deferred compensation
which is wage driven. $
2. Operating Expenses - Net decrease mainly due to spill prevention related expenditures in FY 05-
~ $
3. Capital Outlay - Increase due to the change in operating equipment request. $
13,679
(9,178)
4,168
104
'CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGErrI
PERSONAL SERVICES SCHEDULE
CENTRAL GARAGE DIVISION
POSITION
Garage Supervisor
Head Mechanic
Mechanic
Clerical Assistant
PAY
RANGE
30,0441 54,263
27,201/49,130
21,931/39,610
GRADE
25B
20C
16
FfflE
POSITION YEARS
04-05 05-06 06-07
1.00 1.00 1.00
1.00 1.00 1.00
1.00 1.00 1.00.
0.00 0.50 0.50
3.00 3.50 3.50
Overtime
FICA Taxes
Clothing Allowance
Deferred Compensation
Group Health Insurance Premium
Dependant Health Ins Premium
Employee Assistance Program
Worker's Comp Insurance
Total Personal Services
CAPITAL OUTLAY SCHEDULE
CENTRAL GARAGE
Description
Brake drum lathe
Cool space cooler
Scanner upgrade
Fuel system cleaner
Modis engine analyzer
Fork lift
Car lift
Truck lift
Projected
Expenditure
05-06
$ 44,500
31,500
37,000
10,025
Proposed
Budget
06-07
$ 47,000
33,000
39,000
11,000
$ 123,025 $ 130,000
2,060
9,592
300
10,350
15,317
2,714
69
5,511
2,122
10,130
300
10,928
17,836
5,344
92
5,865
EXPENDITURES PER FISCAL YEAR
2007-08 2008-09 2009-10 2010-11 2011-12 TOTAL
$ - $ - $ - $ - $ - $ 5,000
1,500
1,400 2,700
4,000
8,000 8,000
15,000
10,000
20,000
2006-07
$ 5,000
1,500
1,300
4,000
105
ICITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE'!J
CENTRAL GARAGE DIVISION
Code: 010054
FY 06/07
Amended FY 06/07 CityMgr.
Account FY 03/04 FY 04/05 FY 05/06 FY 05/06 Dept Proposed
Number Description Actual Actual Bude:et Projected Request Bude:et
PERSONAL SERVICES
511200 Regular Salaries 98,312 106,527 123,025 123,025 130,000 130,000
511400 Overtime 3,385 3,131 2,000 2,060 2,122 2,122
512100 FICA Taxes 7,480 8,084 9,587 9,592 10,130 10,130
512215 Clothing Allowance 300 300 300 300 300 300
512225 Deferred Compensation . 9,120 9,843 10,350 10,350 10,928 10,928
512301 Group Health Insurance Premium 18,903 23,333 15,311 15,317 17,433 17,836
512305 Dependant Health Ins Premium 4,074 3,287 2,714 2,714 5,344 5,344
512309 Employee Assistance Program 69 69 69 69 92 92
512400 Worker's Comp Insurance 7,254 5,820 5,511 5,511 5,865 5,865
TOTAL PERSONAL SERVICES 148,897 160,394 168,873 168,938 182,214 182,617
OPERATING EXPENDITURES
533400 Other Contractual Services. 0 524 5,496 11,810 524 524
533410 Environmental Services 45 188 200 200 212 200
533415 Janitorial Services 0 0 0 3,200 3,400 3,400
534000 Travel and Per Diem 193 0 800 824 1,070 1,070
534101 Telephone 725 3,028 1,000 1,000 .1,061 1,000
534105 Cellular Telephone 1,323 1,422 1,300 1,000 1,379 1,000
534110 Internet Access 51 53 . 70 43 74 43
534310 Electric 2,997 2,513 2,850 2,936 .3,024 3,024
534320 Water/Sewer 302 319 400 400 424 400
534610 R & M - Buildings 72 240 120 120 128 120
534620 R & M-Vehic1es 179 1,758 500 500 530 500
564330 R & M - Office Equipment 198 174 300 300 900 900
534640 R & M-Operating Equipment 2,780 3,260 1,700 1,751 1,804 1,804
535200 Departmental Supplies 4,638 3,845 5,000 5,000 5,305 5,000
535210 Computer Supplies 186 12 200 200 512 200
535230 Small Tools and Equipment 2,706 3,055 1,550 1,550 1,645 1,645
535250 Building Supplies 73 0 100 0 106 0
535260 Gas and Oil 1,398 1,874 1,600 2,100 2,100 2,100
535270 Uniforms and Shoes 1,262 1,348 1,300 1,300 1,450 1,450
535420 . Books and Publications 0 0 100 100 106 100
535450 Training and Education 796 0 800 824 1,500 1,500
TOTAL OPERATING EXPENDITURES 19,924 23,613 25,386 35,158 27,254 25,980
CAPITAL OUTLAY
606400 Vehic1es and Equipment 2,175 7,329 7,200 7,632 11,800 11,800
TOTAL CAPITAL OUTLAY 2,175 7,329 7,200 7,632 11,800 11,800
TOTAL CENTRAL GARAGE DMSION 170,996 191,336 201,459 211,728 221,268 220,397
106
ICITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGETI
PUBLIC WORKS DEPARTMENT
PARKSAffl) RECREATION DIVISION
The Parks and Recreation Division is responsible for all maintenance and upkeep of the City parks and landscape areas
of City properties. Responsibilities include trash removal at fourteen (14) parks, two .(2) boat ramps and four (4) piers,
landscaping and turf grass maintenance, planting and removal of trees, shrubs, and turf and annuals. Provides
irrigation maintenance on all city properties, daily maintenance of eight (8) baseball/softball fields, four (4)
football/soccer fields; ten (10) tennis courts (four clay courts) and median on US 1 and Schumann Drive. Also
provides recreation programs at the Community Center, Skate. Facility, along with Easter Egg Hunt and Halloween
parade. .. .
FISCAL YEAR 2006 ACCOMPLISHMENTS
./ Hurricane Repairs: Fence around playground at Riverview Park and backstops at Barber Street Sports
Complex.
./ Monitored the construction of Splash Pad and restroom at Riverview Park.
./ Added a new Special Needs playground at Friendship Park.
./ Expanded recreation programs and improved Halloween parade and Easter Egg Hunt.
./ Replaced old lighting at Barber Street Sports Complex.
./ Continued quality maintenance and. beautification in all Parks and City properties.
FISCAL YEAR 2007 GOALS AND OBJECTIVES
~ Continue quality maintenance and beautification of existing parks.
~ Rebuild racquetball courts at Schumann Park and replace scoreboards at Barber Street Sports Complex.
~ Obtain Tree City USA status.
PERFORMANCE :MEASURES
Actual Actual Projected Projected
. Performance Indicators 200312004 2004/2005 2005/2006 2006/2007
Large Park Areas 46 Acres 46 Acres 89 Acres 89 Acres
Sports Complex 14 Acres 14 Acres 14 Acres 14 Acres
City Grounds 7 Acres 7 Acres 7 Acres 8 Acres
Medians and Walkways 4 miles 5 miles 5 miles 5 miles
107
CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE
PROGRAM BUDGET DESCRIPTION FOR THE PARKS AND RECREATION DIVISION
OL. u . un... NAl UKIi OF AG.. 'U I
05/06 06/07
70.00% 70.00% Parks - Mow, weed, and edge 50 acres of park land and 9 park locations. Remove trash at aij
parks to maintain maximum cleanliness. Fertilization and chemical control of weeds and insects.
5.00% 5.00% ~ Recreation - Provide fitness gymnastic, yoga and tae kwon do programs at the Communit}
Center.
2.50% 2.50% Planrounds - Repair and maintain equipment at 3 playground areas.
16.00% 16.00% Ballfields - Fertilization and Pest Control, drag, rake, mow, remove trash, and maintain facilities
at 8 organized-play fields to maintain a safe area of play.
5.00% 5.00% Landscapine: - Trimming, removal, and replacement of trees, plants and sod on. all City
properties.
1.50% 1.50% Structural Repairs !!!!! Irrie:ation - Maintain, repair and/or replace buildings, structures and
100.00% 100.00%
PARKS AND RECREATION pIVISION BUDGET SUMMARY
The Fiscal Year 2006-2007 proposed budget for Parks & Recreation is $1,057,256. This compares to the 2005-06
projected expenditures of $1,024,685, an increase of $32,571 or 3.2%.
Amended Projected Proposed
FY 03-04 FY 04-05 FY 05-06 FY 05-06 FY 06-07
Actual . Actual Budget Expenditures Budget DifferenCe
Personal Services $ 598,667 $ 683,705 $ 779,861 $ 760,637 $ 773,383 $ 12,746
Operating Expenses 146,284 311,700 173,235 207,548 220,873 13,325
Capital Outlay 24,088 69,716 56,500 56,500 63,000 6,500
Total $ 769,039 $ 1,065,121 $ 1,009,596 $ 1,024,685 $ 1,057,256 $ 32,571
Fiscal Year 06-07 Proposed Budget:
Major Current Level Changes from
Fiscal Year 2005-06 Projected Expenditures
1. Personal Services. - Net increase due to the elimination of the Recreation Leader position, an 18%
iecrease in health insurance premium, a 5.5% increase for CW A employees per CW A Union Contract
and exempt employees per the Management Benefit Package, and an increase in deferred compensation
which is wage driven. $
2. Operating Expenses - Net decrease mainly due to increase in other contractual services budget in
FY 2006-07. $
3. Capital Outlay -Decrease due to reduction in capital outlay request. $
Difference
12,746
13,325
6,500
108
ICITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE'lj
PERSONAL SERVICES SCHEDULE
PARKS AND. RECREATION DIVISION
FITIE Projected Proposed
PAY POSITION YEARS Expenditure Budget
POSITION RANGE GRADE 04-05 ~ 06-07 05~06 06-07
Parks Superintendent 47,859/77,232 35EB 1.00 1.00 1.00 $ 52,100 $ 55,000
Parks Supervisor 30,0441 54,263 25B 1.00 1.00 1.00 38,500 40,500
Foreman 24,672/44,561 20 2.00 2.00 2.00. 66,500 . 70,500
Maintenance Worker II 21,931/42,422 16 3.00 3.00 3.00 88,500 94,000
Maintenance Worker I 20,634/37,267 14 7.00 7.00 7.00 161,000 169,000
Recreation Supervisor 28,613/51,679 25 1.00 1.00 1.00 31,500 33,500
Recreation Leader (2) 0.00. 1.00 0.00 15,000
Skate Park Attendants(l) 3.00 3.00 3.00 28,000 28,000
Recreation Aids(l) 1.50 1.50 1.50 15,000 15,000
Tennis Courts Attendants(l) 0.00 4.00 4.00 25,000 25,000
19.50 24.50 23.50
$ 521,100 $ 530,500
Overtime 7,500 6,000
FICA Taxes 40,537 41,142
Clothing Allowance 1,300 1,300
Deferred. Compensation 41,571 42,282
Group Health Insurance Premium 81,318 94,344
Dependant Health Ins Premium 30,165 19,793
Employee Assistance Program 369 369
Worker's Comp Insurance 36,777 37,653
Total Personal Services , 7 7,
(l)Position years represents full time equivalent positions. For Recreation Aides, 1.50 equals three temporary
part-time positions, or 1.50 full time equivalent positions. For Skate Pai:k Attendants, 3.00 equals six tempor
part-time positions. For Tennis Courts, 4.00 equals eight temporary part-time positions.
(2) Recreation Leader has been eliminated. from Proposed Budget.
CAPITAL OUTLAY SCHEDULE
PARKS AND RECREATION DIVISION
EXPENDITURES PER FISCAL YEAR
Description 2006-07 2007 ~08 2008-09 2009-10 2010-11 2011-12 TOTAL
Sign for garden club park $ 3,000 $ - $ - $ - $ - $ - $ 3,000
Scoreboards replacement 35,000 35,000
Fence repairs 10,000 10,000 20,000
Truck replacement 15,000 16,000 16,000 47,000
Tractor 30,000 30,000
Mower replacement 20,000 20,000 40,000
New park 30,000 30,000
$ 63,000 $ 60,000 $ 36,000 $ 46,000 $ - $ 205,000
109
ICITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE!1
PARKS AND RECREATION DIVISION
Code: 010057
.ll r U()/~
Amended FY 06/07 City Mg.l..
Account FY 03/04 FY 04/05 FY 05/06 FY 05/06 Dept Proposed
Number Description ~ ~ Bude:et Proiected Request Bude:et
PERSONAL SERVICES
511200 Regular Salaries 337,051 392,838 459,733 453,100 484,500 462,500
511300 Temporary Salaries 37,754 43,124 80,500 68,000 68,000 68,000
511400 Overtime 11,660 11,117 6,000 7,500 6,000 6,000
512100 FICA Taxes 28,209 31,987 41,886 40,537 42,825 41,142
512215 Clothing Allowance 1,000 1,283 1,300 1,300 1,300 1,300
512225 Deferred Compensation 31,087 35,274 . 42,035 41,571 44,262 42,282
512301 Group Health Insurance Premium 75,395 104,243 81,035 81,318 92,191 94,344
512305 Dependant Health Ins Premium 18,385 27,608 30,165 30,165 19,793 19,793
512309 Employee Assistance Program 294 336 346 369 369 369
5'12400 Worker's Comp Insurance 57,832 35,895 36,861 36,777 37,653 37,653
TOTAL PERSONAL SERVICES 598,667 683,705 779,861 760,637 796,893 773,383
OPERATING EXPENDITURES
533400 Other Contractual Services 4,331 3,767 16,500 16,500 5,000 29,000
533415 Janitorial Services 0 0 0 16,317 17,360 17,360
533425 Contract Mowing Services 3,942 879 0 0 0 0
533430 Port-O-Let Services 0 3,194 0 1,242 0 0
534000 Travel and Per Diem 1,756 1,615 2,230 2,000 920 920
534101 Teiephone 5,178 6,142 5,800 6,374 6,500 6,500
534105 Cellular Telephone 1,781 1,542 1,500 1,608 5,100 5,100
534110 Intemet Services 77 78 75 43 75 43
534120 Postage 123 132 100 100 100 11'
534310 Electric 42,741 34,320 45,000 51,326 55,000 55,00,-
534320 Water/Sewer 5,041 6,225 6,380 3,418 5,000 5,000
534380 Trash PickuplHauling, Etc. 983 1,607 1,000 3,770 2,000 2,000
534420 Equipment Leases 317 240 450 800 800 800
534620 R & M-Vehicles 3,346 3,165 3,000 1,960 3,000 3,000
534630 R & M - Office Equipment 0 176 0 598 900 900
534640 R & M - Operating Equipment 11,329 55,106 11,500 10,780 11,500 11,500
534650 R& M - Radios 94 44 400 400 0 0
534680 R & M - Irrigation Systems 1,389 6,185 1,500 2,478 2,500 2,500
534681 R & M - Fencing 15 . 1,303 500 500 0 0
534685 R & M - Grounds Maintenance 8,285 7,349 21,000 18,014 21,000 18,000
534686 R & M - Parks Facilities 19,192 131,604 12,000 22,000 12,000 10,000
534700 Printing and Binding 186 306 300 200 200 200
534830 Special Event Expense 0 2,494 2,500 2,826 3,000 3,000
534920 Legal Ads 0 0 0 118 0 0
535200 Departmental Supplies 5,120 3,224 1,800 2,726 3,000 3,000
535210 Computer Supplies 0 1,407 250 250 200 200
535220 Cleaning Supplies 184 15 300 300 300 300
535221 Fertilizer/Chemical Supplies 9,296 7,623 10,000 10,000 10,000 10,000
535230 Small Tools and Equipment 2,778 8,115 6,000 6,000 15,000 11,000
535260 Gas and Oil 11,450 17,722 15,000 17,400 18,000 18,000
535270 Uniforms and Shoes 5,280 4,040 5,500 5,500 5,500 5,500
535275 Safety Equipment 466 174 500 500 500 500
535410 Du~ and Memberships 455 383 400 400 400 400
535420 Books and Publications 27 172 100 100 100 100
535450 Training and Education 1,122 1,352 1,650 1,000 950 95
TOTAL OPERATING EXPENDITURES 146,284 311,700 173,235 207,548 205,905 220,873
CAPITAL OUTLAY
606400 Vehicles and Equipment 24,088 69,716 56,500 56,500 63,000 63,000
TOTAL CAPITAL OUTLAY 24,088 69,716 56,500 56,500 63,000 63,000
TOTAL PARKS AND RECREATION DIVISION 769,039 1,065,121 1,009,596 1,024,685 1,065,798 1,057,256
110
~CITY OF SEBASTIAN, FL~RIDA 200~/2007 ANNUAL BUDGE~
PUBLIC WORKS DEPARTMENT
CEMETERY DIVISION
The Cemetery Division is responsible for the maintenance, upkeep, and beautification of the Sebastian Cemetery that
encompasses 9.34 acres of grass, trees, and hedges that are under a perpetual care clause purchased along with burial
spaces by Sebastian residents. The staff is responsible for the location of burial sites for sales, internment, assistance
in locating burial spaces of family members, friends, and. staff from funeral homes.. and monument .~ompanies.
Responsibilities also include record administration and adhering to ordinances, rules and regulations.
FISCAL YEAR 2006 ACCOMPLISHMENTS
../ Installed benches at the Columbarium (ongoing).
../ Provided professional care and maintenance of cemetery (on going).
FISCAL YEAR 2007 GOALS AND OBJECTIVES
~ Continue beautifying Cemetery by expanding with new benches for Columbarium and replacing old ones.
~ Continue to provide professional care and maintenance of cemetery.
~ Install new columbarium (for niches) per approved Capital Improvement plan.
PERFORMANCE MEASURES
Actual Actual Projected Projected
performance Indicators 200312004 2004/2005 200512006 200612007
Cremains, including niches 29 35 30 31
BuriaJs .. .. 51 41 46 46
Acres of propeity maintained 9.34 9.34 9.34 9.34
Operating cots per acre maintained $8,14.1 $9,352 $9,785 $10,698
PROGRAM BUDGET DESCRIPTION FOR THE CEMETERY DIVISION
OF
05/06 06/07
60.00% 60.00% Cemetery Ground Maintenance - Maintain 9.34 acres of grounds through improved scheduling
of mowing, trimming, and general cleanup. Assist with sales and locations of burial spaces and
assist citizens and visitors in locating burial spaces of family members and friends. Removal and
trimming of unsightly trees to enhance appearance and increase safety. Continue. to apply
chemicals and fertilizer to improve the overall appearance of the Cemetery. Perform
beautification nroiects such as nlantinl! trees and bushes to enhance annearance.
10.00% 10.00% Public Relations - Assist with sales and locations of burial spaces and assist citizens and visiton
in locatinl! burial snaces of famllv members and friends.
20.00% 20.00% Administration - Assist in record keeninlT- bills nrocessinl!. sales and nroducts.
10.00% 10.00% Burials - Markine:s for gravediggers, Dolicingarea for ants, checking flowers and Darking cars.
I 100.00% I 100.00%
111
ICITY OF SEBASTIAN, FLORIDA 200612007 ANNUAL BUDGE~
CEMETERY DIVISION BUDGET SUMMARY
The Fiscal Year 2006-2007 proposed budget for the Cemetery is $166,824. This compares to the 2005-06 projected
expenditures of $152,317, a increase of $14,507 or 9.5%.
Amended Projected Proposed
FY 03-04 FY 04-05 FY 05-06 FY 05-06 FY 06-07
Actual Actual Budget Expenditures Budget Difference
Personal Services $ 109,575 $ 112,515 $ 113,731 $ 113,713 $ 112,067 $ (1,646)
Operating Expenses 17,151 31,833 28,995 29,604 19,757 (9,847)
Capital Outlay 13,120 1,244 9,000 9,000 35,000 26,000
Total $ 139,846 $ 145,592 $ 151,726 $ 152,317 $ 166,824 $ 14,507
Fiscal Year 06-07 Proposed Budget:
Major CUrrent Level Changes from
Fiscal Year 200~-06 Projected Expenditures
Difference
1. Personal Services - Net decrease due to the retirement of a long time employee in FY 05-06, an
18% increase in health insurance premium, a 5.5% increase for CW A employees per CW A Union
Contract, and an increase in deferred compensation which is wage driven. $
2. Operating Expenses - Net decrease due to hurricane repairs in FY 2005-06. $
3. Capital Outlay - Increase due to the change in capital outlay request. All capital outlay items are
funded by Cemetery Trust Fund. $
PERSONAL SERVICES SCHEDULE
CEMETERY DIVISION
POSITION
Cemetery Supervisor
Maintenance Worker I
PAY
RANGE
31,546156,976 .
21,666/39,130
FfflE
POSITION YEARS
~ 05-06 06-07
1.00 1.00 1.00
1.00 1.00 1.00
2.00 2.00 2.00
GRADE
25C
14B
Overtime
FICA Taxes
Clothing Allowance
Deferred Compensation
Group Health hisurance Premium
Dependant Health Ins Premium
Employee Assistance Program
Worker's Comp Insurance
Total Personal Services
112
Projected
Expenditure
05-06
$ 49,500
30,500
$
80,000 $
900
6,204
200
7,281
10,240
2,787
46
6,055
11,71
(1,646)
(9,847)
26,000
Proposed
Budget
06-07
$ 51,300
25,900
77 ,200
900
5,990
200
7,029
11,838
2,787
46
6,077
1 ,
ICITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGETj
CAPITAL OUTLAY SCHEDULE
CEMETERY DIVISION
EXPENDITURES PER FISCAL YEAR
Description 2006-07 2007-08 2008-09 2009-10 2010-11 2011-12 TOTAL
Columbariums $ 35,000 $ - $ - $ - $ - $ - $ 35,000
Block retaining wall 46,943 46,943
$ 35,000 $ 46,943 $ - $ .- $ - $ - $ . 81,943
i13
CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE
CEMETERY DIVISION
Code: 010059
FY 06/07
Amended FY 06/07 City Mgr.
Account FY 03/04 FY 04/05 FY 05/06 FY 05/06 Dept Proposed
Number Description Actual Actual Bude:et Projected Request Bude:et
PERSONAL SERVICES
511200 Regular Salaries 71,820 73,112 80,000 80,000 77,200 77,200
511400 Overtime 819 1,170 900 900 900 900
512100 FICA Taxes 5,239 5,645 6,204 6,204 5,990 5,990
512215 Clothing Allowance 200 200 200 200 200 200
512225 Deferred Compensation 6,516 6,938 7,299 7,281 7,029 7,029
512301 Group Health Insurance Premium 12,623 15,554 10,240 10,240 11,548 11,838
512305 Dependant Health Ins Premium 4,143 3,360 2,787 2,787 2,787 2,787
512309 Employee.Assistance Program 42 46 46 46 46 46
512400 Worker's Comp Insurance 8,173 6,490 6,055 6,055 6,077 6,077
TOTAL PERSONAL SERVICES 109,575 112,515 113,731 113,713 111,777 112,067
OPERATING EXPENDITuRES
533415 Janitorial Services 0 0 0 1,890 2,010 2,010
534101 Telephone 1,036 1,440 1,400 1,400 1,375 1,375
534110 Internet Access 351 597 600 600 660 600
534310 Electric 1,723 1,212 1,325 1,630 1,870 1,870
534610 R & M - Buildings 0 4,245 200 584 200 200
534620 R & M-Vehic1es 56 11 200 200 200 20
534630 R & M - Office Equipment 0 31 100 100 400 400
534640 R & M-Operating Equipment 2,535 3,392 .3,900 3,900 2,350 2,350
534650 R & M-Radios 84 0 285 285 285 285
534685 R & M - Grounds Maintenance 3,499 13,857 15,700 12,780 3,122 3,122
535200 Departmental Supplies 3,098 3,520 2,450 2,450 3,100 3,100
535210 Computer Supplies 59 12 100 100 445 100
535220 Cleaning Supplies 65 217 100 150 220 220
535230 Small Tools and Equipment 2,512 704 530 530 700 700
535260 Gas and Oil 1,233 1,539 1,000 1,800 2,000 2,000
535270 Uniforms and Shoes 607 678 760 760 760 760
535275 Safety Equipment 98 133 100 200 200 200
535410 Dues and Memberships 195 245 245 245 245 245
535420 Books and Publications 0 0 0 0 20 20
TOTAL OPERATING EXPENDITURES 17,151 31,833 28,995 29,604 20,162 . 19,757
CAPITAL OUTLAY
606400 Vehic1es and Equipment 13,120 1,244 9,000 9,000 35,000 35,000
TOTAL CAPITAL OUTLAY 13,120 1,244 9,000 9,000 35,000 35,000
TOTAL CEMETERY DIVISION 139,846 145,592 151,726 152,317 166,939 166,824
114
ICITY OF SEBASTIAN, FLORIDA 2006/2007ANNUAL BlIDGEIl
PUBLIC WORKS DEPARTMENT
BUll.,DING MAINTENANCE DIVISION
The Buildlng Maintenance Division is responsible for ~e maintenance and repair for all city buildings and facilities
and the supervision of contractors/vendors to ensure contractual obligations are fulfilled. The division also provides
miscellaneous janitorial services and support to all community activities as. well as all departments such as moVing
office equipment and finniture.
FISCAL YEAR 2006 ACCOMPLISHMENTS
./ Completed all Hurricane Frances, Jeanne, and Wilma facility related damages.
./ Renovated football field restrooms
./ Cleaned all buildings at the City hall complex.
./ Supported and assisted other departments and divisions. with repairs.
./ Supervised outside contractors on various jobs within the City.
./ Facilitated the move for Public Works Department, Engineering Department, and Airport Department to the
new ailport administration building. .
FISCAL YEAR 2007 GOALS AND OBJECTIVES
~ Continue to maintain all city buildings.
~ Continue to provide courteous services to all city departments and community activities.
PERFORMANCE MEASURES
Actual Actual Proj ec;ted Projected
Perfortnance Indicators 2003/2004 2004/2005 2005/2006 2006/2007
Number of facility an,d sites maintained 39 43 43 44
Total square footage maintained 105,328 160,328 160,328 169,769
Totalnumber of work orders completed, 350 600 600 350
Cost per square foot maintained N/A $2.93 $1.36 $0.99
PROGRAM BUDGET DESCRIPTION FOR THE BUILDING MAINTENANCE DIVISION
STAFFING NATURE OF ACTIVITY
05/06 06/07
80.00% 75.00% Property Maintenance - Provide continuous maintenance and repair to all City buildings anc
facilities. These maintenance and repair activities are in the following disciplines:
DesilrnlConstruction.. Electrical Paintinl!:. Plumbinl!:. Cabinetrv. Camentrv. and General
10..00% . 15.00% General Administration - Supervise City facility contractors to ensure contractual obligations
enforced. Provide general administrative duties to ensure overall efficient operation of City owned
facilities and the nrenaration of annUal division budget.
10.00% 10.00% Janitorial Services - Perform. duties such as supporting community activities, moving. offices
furniture, and providing janitorial services for all City facilities
100.00% 100.00%
115
ICITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE!1
BUILDING MAINTENANCE DIVISION BUDGET SUMMARY
The Fiscal Year 2006-2007 proposed budget for the Building Maintenance is $167,515. This compares to the 2005
06 projected expenditures of $159,269, a increase of $8,246 or 5.2%.
Amended Projected Proposed
FY 03-04 FY 04-05 FY 05-06 FY 05-06 FY 06-07
Actual Actual Budget Expenditures Budget DifferenCe
Personal Services NIA $ 141,221 $ 94,983 $ 88,386 $ 98,510 $ 10,124 .
Operating Expenses NIA 329,791 128,985 70,883 69,005 (1,878)
Capital Outlay NIA
Total NIA $ 471,012 $ 223,968 $ 159,269 $ 167,515 $ 8,246
Fiscal Year 06-07 Proposed Budget:
Major Current Level Changes from
Fiscal Year 2005-06 Projected Expenditures
- .
increase for CW A employees per CW A Union Contract, and an increase in deferred compensation
which is wage driven.
2. Operating Expenses - Net decrease due to hurricane repairs in FY 2005-06.
PERSONAL SERVICES SCHEDULE
BUILDING MAINTENANCE
PAY
POSITION RANGE
Building Maintenance Supervisor 30,0441 54,263
Maintenance Worker I 21,046/38,012
FfflE
POSITION YEARS
~ 05-06 06-07
1.00 1.00 1.00
2.00 1.00 1.00
3.00 2.00 2.00
Projected
Expenditure
05-06
$ 34,200
19,000
GRADE
25B
14
Difference
$ 10,124
$ (1,878)
Proposed
Budget
06-07
$ 38,500
24,000
$ 53,200 $ 62,500
Overtime
FICA Taxes
Clothing Allowance
Deferred Compensation
Group Health Insurance Premium
Dependant Health.Ins Premium
Employee Assistance PrograIn
Worker's Comp Insurance
Total Personal Services
$
6,000
4,544
200
5,346
10,083
5,412
46
3,555
88,386
116
6,000
5,256
200
6,183
11,753
2,355
46
4,217
$ 98,510
I
(CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE'Ij
BUILDING MAINTENANCE DIVISION
Code: 010056
FY 06/07
Amended FY 06/07 City Mgr.
Account FY 03/04 FY 04/05 FY 05/06 FY 05/06 Dept Proposed
Number Description Actual Actual . Bude:et Projected Request Bude:et
PERSONAL SERVICES
511200 Regular Salaries N/A 85,207 58,580 53,200 62,500 62,500
511400 Overtime N/A 5,411 6,000 6,000 6,000 6,000
512100 FICA Taxes N/A 6,667 4,940 4,544 5,256 5,256
512215 Clothing Allowance N/A 300 200 200 200 200
512225 Deferred Compensation N/A 8,144 . 5,812 5,346 6,183 6,183
512301 Group Health Insurance Premium N/A 21,752 10,111 10,083 11,484. 11,753
512305 Dependant Health Ins Premium N/A 7,037 5,412 5,412 2,355 2,355
512309 Employee Assistance Program N/A. 61 46 46 46 46
512400 Worker's Comp Insurance N/A 6,642 3,882 3,555 4,217 4,217
TOTAL PERSONAL SERVICES N/A 141,221 94,983 88,386 98,241 98,510
OPERATING EXPENDITURES
533400 Other Contractual Services N/A 60 4,650 4,650 4,800 4,800
533415 Janitorial Services N/A 43,924 67,200 9,600 10,215 10,215
533420 PestIW eed Control N/A 1,469 2,400 2,400 3,000 3,000
534101 Telephone N/A 67 29 250 250 250
534105 Cellular Telephone N/A 554 1,553 575 1,553 960
534110 Internet Services N/A 8 0 42 30 42
534420 . Equipment Leases N/A 0 0 1,280 1,350 1,350
534610 R & M - Buildings N/A 265,175 34,965 36,000 30,000 30,000
534620 R & M-Vehic1es N/A 4,128 500 500 700 700
534630 R & M - Office Equipment N/A 0 0 0 300 300
534640 R & M-Operating Equipment N/A 33 400 400 400 400
534650 R & M-Radios N/A 0 100 0 0 0
534920 Legal Ads N/A 0 0 117 0 0
535200 Departmental Supplies N/A 986 3,250 1,500 3,250 1,500
535210 Computer Supplies N/A 0 0 0 300 150
535220 Cleaning Supplies N/A 9,471 7,500 8,500 9,500 9,500
535230 Small Tools and Equipment N/A 760 1,500 1,500 1,500 1,500
535250 Building Supplies N/A 1,432 1,500 1,500 2,000 2,000.
535260 Gas and Oil N/A 1,085 2,600 1,500 1,500 1,500
535270 Uniforms and Shoes N/A 639 538 269 538 538
535275 Safety Equipment N/A 0 300 300 300 300
TOTAL OPERATING EXPENDITURES N/A 329,791 128,985 70,883 71,486 69,005
. CAPITAL OUTLAY
606400 Vehicles and Equipment N/A 0 0 0 0 0
TOTAL CAPITAL OUTLAY N/A 0 0 0 0 0
TOTAL BUILDING MAINTENANCE N/A 471,012 223,968 159,269 169,727 167,515
117
ICITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE~
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118
ICITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE1j
GENERAL FUND - NON-DEPARTMENTAL
This budget account includes costs not related to specific departmental service objectives or programs. Funding is
specifically provided for General Liability Insurance, Florida League of Cities membership, and a contingency account
for unanticipated expenditures.
The largest category of expenditures in this budget is for payments for general property and casualty liability insurance
premium, payment to Community Redevelopment Agency for tax increment revenue, and general government utilities.
NON-DEPARTMENTAL BUDGET SUMMARY
The Fiscal Year 2006-2007 proposed budget for Non-departmental is $1,175;618. This compares to the2005~06 projected
expenditures of $1,798,686, a decrease of $623,068 or 34~6%.
Amended Projected Proposed
FY 03-04 FY 04-05 FY 05-06 FY 05-06 FY 06-07
Actual Actual Budget ExpenditUres Budget
Personal Services $ 9,188 $ 8,135 $ 10,000 $ 10,000 $ 10,000
Operating Expenses 563,153 573,987 676,562 649,397 936,152
Non-Operating 6,500 - 963,429 1,139,289 229,466
Total $ 578,841 $ 582,122 $ 1,649,991 $ 1,798,686 $ 1,175,618
Fiscal Year 2006-07 Proposed Budget:
Major Current Level Changes from
Fiscal Year 2005-06 Projected Expenditures:
1. Personal Services - No change from prior year.
2. Operating Expenses - Increase mainly due to the increase in property and casualty liability insurance
premium and payment to Community Redevelopment Agency (CRA) due to property value increases in the
CRA area.
3. Non-Operating Expenses - Decrease due to the amount transferred to Building Department in FY 2005-
06 budget.
119
Difference
$
286,755
(909,823)
$ (623,068)
Difference
$
$ 286,755
$ (909,823)
ICITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGElj
NON-DEPARTMENTAL
Code: 010099
FY 06/0.
Amended FY 06/07 City Mgr.
Account FY 03/04 FY 04/05 FY 05/06 FY 05/06 Dept Proposed
Number Description Actual Actual Bud~et Projected Reauest Bud~et
PERSONAL SERVICES
512500 Unemployment 9,188 8,135 10,000 10,000 10,000 10,000
TOTAL PERSONAL SERVICES 9,188 8,135 10,000 10,000 10,000 10,000
OPERATING EXPENDITURES
533100 Professional Services 0 2,580 2,500 3,250 3,500 3,500
533120 Consultants 93,622 0 26,392 26,392 0 0
533400 Other Contractual Services 922 45,562 1,000 1,000 1,000 1,000
533425 Contract Mowing Services 4,160 7,477 2,500 4,800 5,000. 5,000
533426 Code Enforcement Lot Cleaning 0 1,900 0 0 0 0
534101 Telephone 3,641 4,797 4,738 2,500 2,500 2,500
534120 Postage 5,918 5,676 6,200 6,000 6,000 6,000
534310 Electric 21,635 49,649 52,000 73,000 75,000 75,000
534320 Water/Sewer 6,116 4,536 4,600 4,300 4,300 . 4,300
534500 Insurance 229,574 217,304 313,230 275,000 275,000 475,000
534610 R&M Building 0 0 0 420 0 0
534620 R&M Vahicles 0 (7,435) 0 60 0 0
534630 R&M Office equipment 0 405 0 0 0 0
534700 Printing and Binding 9,346 9,652 9,296 8,708 9,143 9,143
534805 4th of July 19,198 19,682 19,000 19,000 19,000 19,000
534815 Brick Paving 645 1,086 1,000 1,000 1,000 1,000
534825 Advertising Expenditures 3,488 5,585 5,000 5,000 5,000 5,00"
534830 Special EventS Expense 4,130 8,613 8,000 8,000 8,000 8,OC
534835 Special Employee Events 1,613 2,755 3,000 3,000 3,000 3,000
534944 Supplies~PSEmp1 Exp Fund 1,827 991 3,350 3,350 3,350 3,350
534945 Supplies-General Empl Exp Fund 2,266 4,734 3,000 3,000 3,000 3,000
534980 PMT -l9.verfront Redevelop Fund 136,705 160,753 191,770 178,786 289,762 289,762
535200 Departmental Supplies 4,686 5,727 4,000 4,000 4,000 4,000
535210 Computer Supplies 0 1,749 0 170 0 0
535260 Gas and Oil 0 0 0 64 .0 0
535410 Dues and Memberships 1,664 1,736 1,736 1,919 1,919 1,919
535420 Books and Publications 250 78 250 78 78 78
535454 PBA Tuition Reimb Plan 0 1,375 1,500 1,500 1,500 1,500
535455 CW A Tuition Reimb Plan 0 0 500 500 500 500
535690 Other Human Services 0 5,685 0 0 0 0
535710 Non-Ad Valorem Tax 11,747 11,335 12,000 14,600 14,600 14,600
TOTAL OPERATING EXPENSES 563,153 573,987 676,562 649,397 736,152 936,152
NON-OPERATING
909132 Trfr to CIF Fund 320 0 0 0 0 80,000 80,000
909139 Trfr to Fund 390 Facility Improvements 6,500 0 0 0 0 0
909480 Trfr to Fund 480 Building 0 0 802,490 1,139,289 0 0
909901 . Contingency 0 0 160,939 0 230,000 149,466
TOTAL NON-OPERATING 6,500 0 963,429 1,139,289 310,000 229,466
TOTAL NON-DEPARTMENTAL 578,841 582,122 1,649,991 1,798,686 1,056,152 1,175,618
120
ICITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGETf
. SPECIAL REVENUE FUNDS
Special Revenue Funds are used to account for the proceeds of
revenue sources (other than Major Capital Projects) that are
legally required to be spent for specific purposes. These Special
Revenue Funds include the following:
Local Option Gas Tax Fund (LOGT) $ 765,000
Discretionary Sales Tax Fund (DST) 3,240,300
Recreation Impact Fee Fund 405,000
Stormwater Utility Fund 1,298,676
Law Enforcement Forfeiture Fund 11,500
G.R.E.A. T. Program Fund 10,000
TOTAL $ 5,730,476
121
'CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE~
LOCAL OPTION GAS TAX
The local option gas tax is a six-cent per gallon tax levied by Indian River County. The tax funds are.
distributed to partiCipating cities within the County on a percentage basis determined by the City's
population and amount of annual transportation-type expenditures. The funds can be used for payment of
debt service on loans and bonds issued to finance acquisition and construction of roads, as well as road
maintenance and signage.
High fuel costs and change in consumer driving pattern have contributed to the lower than projected
revenues for FY 2005-06. The 2006-2007 allocation for the City of Sebastian is estimated at $720,000. The
estimate is based on area population and City's transportation expenditures.
LOCAL OPTION GAS TAX FUND REVENUE
Code: 120010
FY 06/07
Amended City Mgr.
Account FY 02103 FY 03/04 FY 04/05 FY 05/06 FY 05/06 Proposed
Number Description Actual Actual ~ Bude:et Proiected Bude:et
TAXES
312400 Local Option Gas Tax 675,554 722,828 747,418 760,000 720,000 720,000
TOTAL TAXES 675,554 722,828 747,418 760,000 . 720,000 720,000
MISCELLANEOUS REVENUE
331900 FederaJ. Grant - FEMA 0 13,426 113,102 0 0 0
331902 Federal Grant - FHW A 0 0 28,425 0 0 0
334100 State Grant - DCA 0 746 6,207 0 0 0
334492 FDOT Lighting Agreement 1,755 6,914 16,036 0 0 0
361100 Interest Income (406) 0 2,902 0 9,000 10,000
361105 SBA Interest Earnings 11,168 12,447 25,032 12,000 30,000 35,000
TOTAL MISCELLANEOUS REVENUE 12,517 33,533 . 191,704 . 12,000 39,000 45,000
NON-REVENUE SOURCES
389991 Appropriation From PY Fund Balance 0 0 39,429 0 0
TOTAL NON-REVENUE SOURCES 0 0 0 39,429 0 0
TOTAL LOCAL OPTION GAS TAX 688,071 756,361 939,122 811,429 759,000 765,000
.
122
ICITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE'!t
LOCAL OPTION GAS TAX FUND EXPENDITURES
Code: .120051
FY 06/07
Amended City Mgr.
Account FY 02103 FY 03/04 FY 04/05 FY 05/06 FY 05/06 Proposed
Number Description Actual Actual Actual Bude:et .Proiected Bude:et
OPERATING EXPENDITURES
533452 Maintenance 0 0 0 15,000 15,000 0
534315 Public Lighting 147,750 164,177 165,762 166,000 166,000 174,300
534505 Railroad Crossing Insurance 2,820 0 0 3,899 3,899 3,899
534695 Railroad Crossing Maintenance 48,159 4,230 4,230 4,230 4,230 4,230
535310 Road Materials and Supplies 17,775 0 0 0 783 0
535380 Signalization Supplies 33,778 36,304 153,290 22,300 20,000 20,000
TOTAL OPERATING EXPENDITURES 250,282 204,711 323,2.82 211,429 209,912 202,429
CAPITAL OUTLAY
606400 Vehicles and Equipment 0 2,172 3,600 0 0 0
TOTAL CAPITAL OUTLAY 0 2,172 3,600 0 0 0
DEBT SERVICE
707105 . Principal- Paving Loan 187,911 196,283 205,027 214,121 214,121 223,646
707205 . Interest -Paving Loan 112,088 103,717 94,973 85,879 85,879 76,354
TOTAL DEBT SERVICE 299,999 300,000 300,000 300,000 300,000 300,000
NON-OPERATING
909101 Trfr to General Fund 001 0 61,672 0 0 0 0
909133 Trfr to Transp Impr Fund 330 150,000 150,000 240,000 300,000 300,000 262,571
TOTAL NON-OPERATING 150,000 . 211,672 240;000 300,000 .300,000 262,571
TOTAL LOCAL OPTION GAS TAX 700,281 718,555 866,882 811,429 809,912 765~000
I
123
ICITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGETI
DISCRETIONARY SALES TAX
The discretionary sales tax is a seventh-cent or an additional one-cent sales tax levied by Indian Rivel
County. The tax funds are distributed to participating cities within the County on a percentage basis
determined by the City's population. The funds can be used to finance, plan, and construct infrastructure,
land acquisition for recreation or preservation, and land improvement.
The 2006-2007 allocation for the City of Sebastian is estimated at $3,127,000. This represents a 13.7%
increase over the 2005-2006 estimated projection of $2,750,000. The increase in area population and
consumer spending has contributed to the increase in revenue projection.
This revenue source is has been extended by referendum vote to December 31, 2019.
DISCRETIONARY SALES TAX FUND REVENUE
Code: 130010
FY 06/07
Amended City Mgr.
Account FY 02/03 FY 03/04 FY 04/05 FY 05/06 FY 05/06 Proposed
Number Description ActwlI Actual Actual Budeet Proiected Budeet
TAXES
312600 Discretionary Sales Tax 1,925,206 2,180,913 2,713,567 2,500,000 2,750,000 3,127,000
TOTAL TAXES 1,925,206 2,180,913 2,713,567 2,500,000 2,750,000 3,127,000
MISCELLANEOUS REVENUE
361100 Interest Income 2,089 0 2,616 0 30,000 33,300
361105 SBA Interest Earnings 23,340 15,976 53,610 25,000 75,000 80,000
TOTAL MISCELLANEOUS REVENUE . 25,429 15,976 56,226 25,000 105,000 113,300
NON-REVENUE SOURCES
389991 Appropriation From PY Fund Balance 0 0 0 0 0 0
TOTAL NON-REVENUE SOURCES 0 0 0 0 0 0
TOTAL DISCRETIONARY SALES TAX 1,950,635 2,196,889 2,769,793 2,525,000 2,855,000 3,240,300
124
ICITYOF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGETI
DISCRETIONARY SALES TAX FUND EXPENDITURES
Code: 130051
FY 06/07
Amended City Mgr.
IAccount FY 02/03 FY 03/04 FT 04/05 FY 05/06 FY 05/06 Proposed
Number Description Actual Actual Actual Bud2et Proiected Budeet
NON-OPERATING
909101 Interfund Trfr to 001- GF 370,919 198,162 279,013 240,250 240,250 272,800
909123 Interfund Trfr to 230-Series 2003 DSF 389,390 842,702 793,314 1,032,844 1,032,844 1,033,207
909131 Trfr to Capital Projects Fund 310 234,332 154,693 154,693 454,693 454,693 1,534,293
909132 Trfr to CIP Fund 320 335,000 434,000 40,000 0 0 0
909133 Trfr to Transp Impr Fund 330 630,924 330,000 310,000 0 0 400,000
90913,9 Trfr to Facility Improvement Fund 390 0 0 200,000 0 0 0
909145 Trfr to Fund 455 AP 250,000 175,000 106,500 0 0 0
909990 Unappropriated 0 0 0 797,213 0 0
TOTAL NON-OPERATING 2,210,565 2,134,557 1,883,520 2,525,000 1,727,787 3,240,300
TOTAL DISCRETIONARY SALES TAX 2,210,565 2,134,557 1,883,520 2,525,000 1,727,787 3,240,300
125
.ICITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE!1
. RECREATION IMPACT FEE FUND
The Recreation Impact Fee was established to enable the City to allow growth and development to proceed
in the Cityin compliance with the adopted Comprehensive Plan, and to regulate growth and development so
as to require growth and development to share in the burden of growth by paying its pro rata share for the
reasonably anticipated expansion costs of the recreational system improvements. Additionally, the City
through impact fees seeks to provide an equitable, fair share basis for new and expanded recreational
facilities concurrent with the impact and needs generated by new development. (Ordinance 0-01-15)
RECREATION IMPACT FEE FUND REVENUE
Code: 160010
FY 06/07
Amended City Mgr.
Account FY 02/03 FY 03/04 FY 04/05 FY 05/06 FY 05/06 Proposed
Number Description Actual Actual Actual Bude:et Projected Bude:et
MISCELLANEOUSREVENUE
361100 Interest Income 1,918 3,330 3,872 0 20,000 20,000
361105 SBA Interest Earnings 5,457 5,659. 15,610 12,000 25,000 25,000
363270 Recreation Impact Fee 395,850 557,700 385,775 . 360,000 360,000 360,000
TOTAL MISCELLANEOUS REVENUE 403,225 566,689 405,257 372,000 405,000 405,000
TOTAL RECREATION IMPACT FEE 403,225 566,689 I. 405,257 372,000 405,000 . 405,000
RECREATION IMPACT FEE FUND EXPENDITURES
Code: 160051
FY 06/07
Amended City Mgr.
Account FY 02103 FY 03/04 FY 04/05 FY 05/06 FY 05/06 Proposed
Number Description Actual Actual ~ Bude:et Projected Bude:et
NON-OPERATING
909132 Trfr to CIP Fund 320 190,000 137,927 335,121 245,000 245,000 70,000
909990 Unappropriated 0 0 0 0 0 335,000
TOTAL NON-OPERATING 190,000 137,927 335,121 245,000 245,000 405,000
TOTAL RECREATION IMPACT FEE 190,000 137,927 335,121 245,000 245,000 405,000
126
ICITY OF SEBASTiAN, FLORIDA 2006/2007 ANNUAL BUDGE'!1
STORMW A TER UTILITY FUND
The Stormwater Utility Fund was established by the City to provide a dedicated funding source for the purpose of
managing the City's stormwater system, to prepare, construct and manage betterments and improvements to the
stormwater system, regulate the use of the stormwater system, and perform routine maintenance and minor
improvements. The Stormwater Utility Fee is based upon a single residential ERU in the amount of $4.00 per month,
or $48.00 per year. (Ordinance 0-01-16)
STORMW A TER UTILITY FUND REVENUE
Code: 163010 .
1'1: VO/UI
Amended CityMgr.
Account FY 02/03 FY 03/04 FY 04/05 FY 05/06 FY 05/06 Proposed
Number Description Actual Actual Actual Budeet Proiected . Budeet
MISCELLANEOUS.REVENUE
361100 Interest Income 16,126 8,413 3,164 3,000 25,000 25,000
361105 SBA Interest Earnings 8,082 12,692 29,895 26,000 60,000 60,000
361150 Other Interest 317 408 941 1,200 1,200 1,200
363630 Stormwater Utility Fee 728,393 757,712 758,887 804,980 804,980 820,000
389991 Appropriation from prior year fund balance 0 0 0 0 0 392,476
TOTAL MISCELLANEOUS REVENUE 752,918 779,225 792,887 835,180 891,180 1,298,676
TOTAL STORMWATER UTILITY 752,918 779,225 792,887 835,180 891,180 1,298,676
STORMWATER UTILITY FUND EXPENDITURES
Code: 163051
FY U6/U7
Amended City Mgr.
Account FY 02/03 FY 03/04 FY 04/05 FY 05/06 FY 05/06 Proposed
Number Description Actual Actual ~ Budeet Proiected Budeet
OPERATING EXPENDITURES
533100 Professional Services 0 7,000 1,789 3,500 3,500 3,500
533411 Permit Fees 0 5,325 0 0 0 0
534120 Postage 221 125 0 0 0 0
534955 Refunds 8,767 0 0 0 0 0
535200 Departmental Supllies 0 600 0 0 0 0
TOTAL OPERATING EXPENDITURES 8,988 13,050 1,789 3,500 3,500 3,500
NON-OPERATING
909101 Interfund Trfr to 001 - GF 145,322 154,556 160,996 394,112 394,112 421,346
909263 Interfund Trfr to Fund 263 0 209,387 441,675 437,568 437,568 437,273
909363 Interfund Trfr to SIF Fund 363 10,160 0 142,790 0 0 436,557
TOTAL NON-OPERATING 155,482 363,943 745,461 831,680 831,680 1,295,176
TOTAL STORMWATER UTILITY 164,470 376,993 747,250 835,180 835,180 1,298,676
127
ICITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE!f
LAW ENFORCEMENT FORFEITURE FUND
The Law Enforcement Forfeiture Fund is established pursuant to Section 932.705 for reporting revenue
associated with seized or forfeited property by the Police Department under the Florida Contraband
ForfeitureAct as well as expenditures related to funding equipment purchases for law eDforcementpurposes,
matching funds for Federal Grants, and to support Drug Treatment Programs, Drug Prevention Programs,
School Resource Officer Program, Crime Prevention, or Safe Neighborhood Pr<?grams.
LAW ENFORCEMENT FORFEITURE FUND REVENUE
Code: 190010
FY 06/07
Amended City Mgr.
Account FY 02/03 FY 03/04 FY 04/05 FY 05/06 FY 05106 Prop()sed
Number Description Actual Actual . Actual Bud2et Projected Bude:et
FINES AND FORFEITS
351200 Confiscated Property 3,000 10,130 7,604 5,000 13,000 8,000
TOTAL FINES AND FORFEITS 3,000 10,130 7,604 5,000 13,000 . 8,000
MISCELLANEOUS REVENUE
361100 Interest Income (30) 1 320 . 0 1,000 1,000
365000 Sale of Surplus 805 717 265 0 550 0
366000 ContributionS and Donations 6,110 6,816 2,363 5,000 2,500 2,500
TOTAL MISCELLANEOUS REVENUE . . 6,885 7,534 2,948 5,000 4,050 3,500
NON-REVENUE SOURCES
389991 Appropriation From PY Fund Balance 0 0 0 0 0 0
TOTAL NON-REVENUE SOURCES 0 0 0 0 0 0
TOTAL LAW ENFORCEMENT FORFEITURE 9,885 17,664 10,552 10,000 17,050 11,500
128
~- '--.'>'"",- " .
ICITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUALBUDGE~
LA WENFORCEMENT FORFEITURE FUND EXPENDITURES
Code: 190051
FY 06/07
Amended City Mgr.
Account FY 02/03 FY 03/04 FY 04/05 FY 05/06 FY 05/06 Proposed
Number Description Actual Actual Actual Budl:!et Projected Bud!et
OPERATING EXPENDITURES
534966 D.A.R.E. Expenditures 2,304 2,319 6,753 2,500 2,500 4,000
535380 Departmental Supplies 6,642 7,437 1,502 7,500 7,500 7,500
535450 Trammg & Education 540 0 927 0 0 0
TOTAL OPERATING EXPENDITURES . 9,486 9,756 9,182 10,000 10,000 11,500
CAPITAL OUTLAY
606400 Vehicles and Equipment 9,595 1,203 0 0 0 0
TOTAL CAPITAL OUTLAY 9,595 1,203 0 0 0 0
NON-OPERATING
708199 Other Grants & Aids 500 0 0 0 0 0
909990 Unappropriated 0 .0 0 0 0 0
TOTAL NON-OPERATING 500 0 0 0 .0 0
TOTAL LAW ENFORCEMENT FORFEITURE 19,581 10,959 9,182 10,000 10,000 11,500
129
ICITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE1j
G.R.E.A.T. PROGRAM FUND
The Gang Resistance Education and Training (G.R.E.A.T.) Program is designed to help children set goals f(.
themselves, resist pressures, learn how to resolve conflict without violence, arid understand how gangs and
youth violence impact the quality of their lives. G.R.E.A.T. students discover for themselves the
ramifications of gang youth through structured exercises and interactive approaches to learning.
G.R.E.A.T. PROGRAM FUND REVENUE
Code: 191010
FY 06/07
Amended City Mgr.
Account FY 02103 FY 03/04 FY 04/05 FY 05/06 FY 05/06 Proposed
Number Description Actual ~ ~ Budeet Proiected Budeet
INTERGOVERNMENTAL REVENUE
331207 G.R.E.A T. Grant Revenue 8,704 11,104 10,654 .9,894 9,894 10,000
TOTAL INTERGOVERNMENTAL REVENUE 8,704 11,104 10,654 9,894 9,894 10,000
MISCELLANEOUS REVENUE
361100 Interest Income (8) 0 11 0 50 0
366000 Contributions and Donations 200 0 0 0 0 0
TOTAL MISCELLANEOUS REVENUE 192 0 11 0 SO 0
TOTAL G.R.E.A.T.PROGRAM 8,896 11,104 10,665 9,894 9,944 10,000
G.R.E.A.T. PROGRAM FUND EXPENDITURES
Code: 191051
FY 06/07
Amended City Mgr.
Account FY 02103 FY 03/04 FY 04/05 FY 05/06 FY 05/06 Proposed
Number Description Actual ~ ~ Budeet Proiected Budeet
OPERATING EXPENDITURES
534000 Travel and Per Diem 0 0 0 0 0 0
534967 G.R.EAT. Expenditures 9,529 10,279 10,663 9,894 9,894 10,000
TOTAL OPERATING EXPENDITURES 9,529 10,279 10,663 9,894 9,894 10,000
TOTAL G.R.E.A.T. PROGRAM 9,529 10,279 10,663 9,894 9,894 10,000
130
ICITYOF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE!f .
Debt Service Funds are used to account for the accumulation of pledged funds that are legally
restricted to pay the city's general goveminent bonded debt obligations. These Debt Service
Funds iric1ude the following:
· Discretionary Sales Surtax Revenue Bonds Debt Service Fund
· Stormwater Utility Revenue Bonds Debt Service Fund
The City currently has no plan for future debt. Detailed debt service payment schedUle is
located on page 166 to 168 in the schedules section of this document."
131
ICITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE!f
DISCRETIONARY SALES SURTAX REVENUE BONDS DEBT SERVICE FUND
This debt service fund is used to record debt service paynients associated with the Discretionary Sales Surtaa
Revenue Bonds, Series 2003 and. Series 2003A. The discretionary sales tax backed revenue bonds are for
fifteen (15) years. The outstanding debt for this fund is $9,825,000 as of September 30,2006.
DISCRETIONARY SALES SURTAX REVENUE BONDS DEBT SERVICEFUND REVENUE
Code: 230010
FY 06/07
Amended City Mgr.
A.ccount FY 02103 FY 03/04 FY 04/05 FY 05/06 FY 05/06 Proposed
Number Description Actual Actual Actual Bude:et Proi.ected Bude:et
MISCELLANEOUS REVENUE
361100 Interest Income (262) 95 102 200 0 0
361105 SBA Interest Earnings 1,030 3,489 4;224 7,500 1,200 1,975
TOTAL MISCELLANEOUS REVENUE 768 3,584 4,326 7,700 1,200 1,975
NON-REVENUE SOURCES
381130 Interfund Trfr from 130 DST 389,390 842,702 793;313 1,032,844 1,032,844 1,033,207
384090 Debt Proceeds-Pub Pac Debt 296,000 126,780 0 0 0 0
TOTAL NON-REVENUE SOURCES 685,390 969,482 793,313 1,032,844 1,032,844 1,033,207
TOTAL DEBT SERVICE FUND 686,158 973,066 . 797,639 1,040,544 1,034,044 1,035,182
DISCRETIONARY SALES SURTAX REVENUE BONDS DEBT SERVICE EXPENDITURES
Code: 230051
FY 06/07
Amended City Mgr. .
AccolJDt FY 02103 FY 03/04 .FY 04/05 FY 05/06 FY 05/06 Proposed
Number Description Actual Actual Actual Bud2et Projected Bude:et
OPERATING EXPENDITURES
535205 Bank Charges 0 0 0 300 300 300
TOTAL OPERATING EXPENDITURES 0 0 0 300 300 300
DEBT SERVICE
707130 Prlncipal- DST Series 2003 .0 485,000 650,000 665,000 665,000 680,000
707230 Interest - DST Series 2003 0 321,770 380,844 367,844 367,844 353,207
707300 Other Debt Service Costs 0 1,300 1,675 .2,700 1,675 1,675
707330 Cost of Iss-DST Series 2003 292,396 0 0 0 0 0
707331 Discount - DST Series 2003 929 0 0 0 0 0
909990 Unappropriated 392,833 0 0 4,700 0 0
TOTAL DEBT SERVICE 686,158 808,070 1,032,519 1,040,244 1,034,519 1,034,882
TOTALDEBTSERVICEFUND 686,158 808,070 1,032,519 1,040,544 1,034,819 1,035,182
132
IClTY OF SEBASTIAN, FLORIDA 200612007 ANNUAL BUDGE:!)
STORMWATER UTILITY REVENUE BONDS DEBT SERVICE FUND
This debt service fund is used to record debt serVice payments associated with the Stormwater Utility
.Revenue Bonds, Series 2003. The stormwater utility tax backed revenue bonds are for nineteen (19) years.
The outstanding debt for this fund is $5,055,000 as of September 30, 2006.
STORMWATER UTILITY REVENUE BONDS DEBT SERVICE FUND REVENUE
Code: 263010
FY 06/07
Amended City Mgr.
~ccount FY02l03 FY 03/04 FY 04/05 FY 05/06 FY 05/06 Proposed
Number Descri>>tion Actual Actual Actual Budl!et Projected Bude:et
MISCELLANEOUS REVENUE
361100 Interest Income 0 28 130 200 0 0
361150 SBA Interest Earnings 0 471 292 80 800 875
TOTAL MISCELLANEOUS REVENUE 0 499 422 280 800 875
NON-REVENUE SOURCES
381163 Interfund Trfr from 163 SUP 0 209,387 441,672 437,568 436,973 437,273
384263 Debt Proceeds - Stormwater Series 2003 0 . 230,000 0 0 0 0
TOTAL NON-REVENUE SOURCES 0 439,387 . 441,672 437,568 436,973 437,273 .
. TOTAL DEBT SERVICE FUND 0 439,886 442,094 .437,848 437,773 438,148
.
STORMW ATER UTILITY REVENUE BONDS DEBT SERVICE FUND EXPENDITURES
Code: 263051
FY 06/07
City Mgr
Account FY 02103 FY 03/04 FY 04/05 FY 05/06 FY 05/06 Proposed
Number . Description Actual Actual Actual Bude:et Projected Bude:et
DEBT SERVICE
707163 Principal- Stormwater Series 2003 0 105,000 235,000 235,000 235,000 240,000
707263 Interest - Stormwater Series 2003 0 94,528 206,673 201,973 201,973 197,273
707300 Other Debt Service Costs 0 0 875 875 875 875
707360 Cost of Iss-Stormwater Series 2003 0 204,269 0 0 0 0
707361 Discount - Stormwater Series 2003 0 15,414 0 0 0 0
909990 Unappropriated . 0 0 0 0 0 0
TOTAL DEBT SERVICE 0 419,211 442,548 437,848 437,848 438,148
TOTAL DEBT SERVICE FUND 0 419,211 442,548 437,848 437,848 438,148
133
ICITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGEt1
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134
ICITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE1i
INTRODUCTION
Capital improvements include streets, buildings, building improvements, new parks, park
expansions/improvements, airport runways, infrastructure improvements, and major, one-time acquisitions of
equipment. Projects in the Capital Improvement Program generally cost more than $50,000 and last at least
five years. The capital project funds section consists of all capital improvement projects for Fiscal Year
2006-07.
The Capital Projects Funds include all of the City's "Pay as you go" and loan funded Capital Improvement
Projects. Funding for the Fiscal Year 2006-07 projects is provided from Discretionary Sales Tax (DST),
Local Option Gas Tax (LOOT), Recreation Impact Fee, Stonnwater Utilities Fee, Airport Operating Fund,
and State and Federal grants. Project expenditures are accounted for in Capital Project Funds and the Airport
Projects Fund, but they are presented in a consolidated manner in the budget document to facilitate review of
capital projects as a whole. Any projected operating costs associated with the Fiscal Year 2006-07 projects
are programmed in the respected department/division's operating budget. The detail of the projected
operating costs associated with each project can be found in the City's adopted Capital Improvement
Program for FY 2007-2012. Some of the FY 2006-07 projects are either for replacement purposes or for
infrastructure improvements, which do not require maintenance. There are no anticipated savings or revenues
expected to result from the Fiscal Year 2006-07 projects. Copy of the adopted Capital Improvement Program
for FY 2007-2012 can be obtained from the City of Sebastian Finance Department.
CAPITAL IMPROVEMENT FUND SOURCES AND USES OF FUNDS
FOR FISCAL YEAR 2006 - 2007
REVENUE BY SOURCE
Local Option Gas
Tax Fund
5.22%
Grants
4S.54l;\ --
Discretionary Sales
Tax Fund
38.43%
Airpon _/
0.75%
'1
Stormwater Utility
Fund
8.67%
Recreation Impact
Fee Fund
1.39'11
135
ICITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGElj
USES OF FUNDS
Stonnwater
Improvements
15.89% .
Public Safety
1.69%
Debt Service
3.07%
Recreation Facilities
21.48%
Transportation
57.87%
CAPITAL IMPROVEMENT FUND REVENUES BY SOURCE
Local Option Gas Tax FUnd $ 262,571
Discretionary Sales Tax Fund 1,934,293
Recreation Impact Fee. Fund 70,000
Stormwater Utility Fund 436,557
Airport 37,500
Grants 2,292,500
TOTAL $ .5,033,421
Sub-total Capital Projects
Debt Service
$
4,878,727
154,694
5,033,421
TOTAL
$
136
ICITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE~
CAPITAL IMPROVEMENT PROGRAM
BY PROJECT AND FUNDING SOURCE
Local
Option
Gas Tax
Recreation Stonnwater
Imp~ct Utility
~ Fees E!m!! Airport ~
Th!!!!
-Department/Protect
Police Department
E911 System
Parks & Recreation
Hardee Park Improvement
Schumann Park Racquetball
!Basketball Courts
Mooring Field
Community Center Phase I -
Design and Planning
Stonnwater
1/4 Round .Swale Rehab
Engineering
Barber St. Realignment
Easy St. Renovation
SidewalklBike Paths
Street Repaving
Aiport
. Construct Taxiway C
Debt Service
Equipment Lease
$ 85,000 $ 85,000
$ 50,000 $ 50,000
$ 80,000 $ 80,000
$ 20,000 $ 20,000
931,156 $ 931,156
$ 363,443 $ 436,557 $ 800,000
$ 400,000 $ 400,000
$ 750,000 $ 750,000
$ 150,000 $ 150,000
$ 112,571 $ 112,571
$ 37,500 $ 1,462,500 $ 1,500,000
$ 154,694 $ 154,694
Total
S 262.571 S 1,934.293 S 70,000 S 436.557 S 37,500 S 2,292,500 S 5,033.421
137.
ICITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGETI
OTYOF
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138
ICITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE'!J
~CWALGOLFCOURSE
The Sebastian Golf Course is located in the City of Sebastian off of Main Street at the West entrance to the Airport and
provides recreational enjoyment for the citizens of Sebastian and the surrounding communities. The facility includes
an 18-hole golf coUrse that is 6,717 yards in length and par 72, driving range, putting and chipping green, restaurant,
lounge, and fully stocked Pro Shop. The Golf Course is established as an enterprise fund of the city. The fund is
divided into three areas: Administration, Green Division, and Carts Division.
GOLF COURSE SUMMARY OF REVENUE lEXPENSES
FY 06/07
Amended FY 06/07 City Mgr.
FY 03/04 FY 04/05 FY 05/06 FY 05/06 Dept Proposed
. Description Actual Actual Budeet Proiected Request Budeet
Total Revenues $ 1,679,940 $ 1,357,401 $ 1,669,979 $ 1,610,601 $ 1,623,010 $ 1,634,235
Total GC Administration Division 679,842 889,801 1,011,384 1,007,486 969,210 951,038
Total GC Greens Division 534;850 539,384 545,571 550,176 593,300 576,300
Total GC Carts Division 83,735 96,233 113,024 106,736 107,297 106,897
Total Expenses $ 1,298,427 $ 1,525,418 $ 1,669,979 $ 1,664,398 $ 1,669,807 $ 1,634,235
Net Revenue over (Expenses) . $ 381,513 $ (168,017) $ - $ (53,797) $ (46,797) .$
GOLF COURSE FUND REVENUE
Code: 410010
The Fiscal Year 2006-2007 proposed budget for Golf Course fund revenue is $1,634,235. This compares to the 2005-0f
projected Golf Course fund revenue of $1,610,601, an increase of $23,634.
Description
Charges for services
Non-operating.revenues
Grant revenues
Total revenues and other sources
Projected
FY 03-04 FY 04-05 FY 05-06 FY 05-06
Actual Actual Budget Revenue
$1,436,004 $1,314,457 $1,588,584 $1,569,103
176,360 29,362 81,395 34,500
67,576 13,582 6,998
$1,679,940 $1,357,401 . $1,669,979 $1,610,601
Proposed
FY 06-07
Budget
$1,594,510 $
39,725
Difference
$1,634,235 $
25,407
5,225
(6,998)
23,634
Fiscal Year 06-07 Proposed Budget:
Major Current Level Changes from
2005-06 Projected Revenue
1. Charges for services - Slight increase due to a projected increase in charges for services.
Difference
$ 25,407
2. Non-operating revenues - Increase due to a projected increase in interest earnings.
$ 5,225
3. Grant revenues - Net decrease due to hurricane reimbursements in FY 2005-06.
(6,998)
139
ICITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE!1
GOLF COURSE REVENUE
Code: 410010
FY 06/07
Amended FY 06/07 City Mgr.
Account FY 03/04 FY 04/05 FY 05/06 FY 05/06 Dept Proposed
Number Description Actual Actual Bude:et Projected Request Bude:et
CHARGES FOR SERVICES
347501 Green Fees 478,383 443,604 580,000 560,000 560,000 560,000
347502 Cart Rentals 734,510 655,975 770,000 750,000 760,000 768,000
347510 Driving Range Fees 43,601 39,850 50,000 45,000 50,000 50,000
347512 Club Storage Fees 675 450 525 150 650 650
347513 Club Rentals Fees 2,208 1,987 1,900 1,800 2,000 2,000
347520 Initiation Fees 0 0 0 16,000 10,000 10,000
347521 Membership Fees 74,648 59,277 63,139 76,985 81,000 81,000
347522 Handicap Fees 6,444 6,048 6,500 6,200 6,200 6,200
347523 Resident Card Fees 35,100 38,202 41,900 40,000 41,000 41,000
347530 Non-Taxable Sales 255 171 150 100 . 100 100
347540 Pro Shop Sales 71,491 95,716 80,000 70,000 80,000 80,000
347541 Cost of Sales-Pro Shop (48,628) (59,636) (42,000) (36,000) . (42,000) (42,000)
362100 Rents and Royalties 26,959 22,485 28,510 28,510 30,000 . 30,000
366000 Contributions & Donations 0 0 0 2,898 0 0
369900 Other Miscellaneous Revenues 5,915 5,353 3,800 3,000 3,000 3,000
369941 Sales Tax Commissions 360 351 360 360 360 360
369945 Pro Lesson Fees 4,030 4,665 3,800 4,100 4,200 4,200
369995 Cash Over/Short 53 (41) 0 0 0
TOTAL CHARGES FOR SERVICES . 1,436,004 1,314,457 1,588,584 1,569,103 1,586,51~ 1,594,510.
NON-OPERATING REVENUE
361100 Interest Earnings (36) 167 0 4,500 4,500 4,500
361105 SBA Interest Earnings 12,719 21,173 20,000 30,000 32,000 35,225
364100 Sale of Fixed Assets 0 300 0 .0 0 0
369200 Insurance Proceeds 163,677 7,722 0 0 0 0
389990 Appr. Reserve for Encumbrances 0 0 61,395 0 0 0
TOTAL NON-OPERATING REVENUE 176,360 29,362 81~95 34,500 36,500 39,725
GRANTS
331901 FEMA - Federal Grant 64,020 12,875 0 6,125 0 0
334901 FEMA - State Grant 3,556 707 0 873 0 0
TOTAL GRANT REVENUE 67,576 13,582 0 6,998 0 0
TOTAL GOLF COURSE REVENUES 1,679,940 1,357,401 1,669,979 1,610,601 1,623,010 1,634,235
140
ICITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE~
GOLF COURSE ADMINISTRATION
Administration is responsible for the. management of the entire golf course; This includes, but is not limited. to:
preparing and administering golf course budget; hiring, training and supervision of all employees; promoting the game
of golf through lessons and clinics, tournaments and league play; golf shop operations including retail marketing;
facility andc1ubhouse management including the restaurant, advertising and promotions; and golf course maintenance.
This division handles all computer operations, monies, and reconciles and balances all cash operations, points of sale,
tee times and the web site.
FISCAL YEAR 2006 ACCOMPLISHMENTS
./' On track to entertain 65,000 rounds.
./' Strong numbers regarding outside tournaments and league play.
./' Junior Golf continued to flourish with 112 attending summer academies.
./' Offered several free junior golf clinics throughout entire year.
./' Golf shop sales remain strong, in comparison to cost of goods.
./' Increase in annual membership sales.
FISCAL YEAR 2007 GOALS & OBJECTIVES
~ Strive for 65,000 rounds of golf for 2007.
~ Continue to offer annual memberships with goal to attain maximum number of members at 180.
~ Continue to offer and entertain at least 45 outside tournaments.
~ Continue to offer, oversee and manage several weekly leagues to increase number of rounds played.
~ Continue to offer a competitive golf shop with quality merchandise and wider selection.
~. Strive to instill ineach golf course employee the importance of quality customer service.
~ Continue to work closely with golf course maintenance staff in order to produce the highest-quality golf course
conditions possible.
PERFORMANCE l\1EASUREl\1ENT
Actual . Actual Actual Projected Projected
SERVICE PROGRAM 200212003 2003/2004 200412005 2005/2006 2006/2007
NUMBER OF ANNUAL FEES SOLD 137 116 91 85 135
Single Resident 63 54 44 .42 55
Single Non-Resident 24 16 26 7 20
Family Resident 40 34 9 26 46
Family Non-Resident 10 12 12 10 14
ResidentIDiscount Cards 855 993 933 1,000 1,000
TOTAL ANNUAL FEES SOLD 992 1,109 1,024 1,085 1,135
NUMBER OF ROUNDS PLAYED
Annual Fee Rounds 10,988 8,498 6,933 6,200 8,000
Daily Fee Rounds 52,340 52,318 46,465 60,000 55,000
TOTAL NUMBER OF ROUNDS PLAYED 63,328 60,816 53,398 66,200 63,000
Junior Golf Academy Attendees 112 112 120 112 120
Outside Tournaments 47 41 40 50 45
Sebastian Open Players 145 145 145 145 144
141
ICITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE!1
PROGRAM BUDGET DESCRIPTION FOR THE SEBASTIAN GOLF COURSE
."TA HI-ONl.. NAlvllli Vi'" :r
~.~
U5/U6 U6/U7
20.00% 20.00% General Supervision - Provide effective, responsive and professional management, direction
control of daily golf operations, including training and forethought for innovative and
oractical imorovements.
20.00% 20.00% Pro Shop - Provide friendly, consistent qualitY service to the public. The result of this direc
contact combined with the amenities offered, produces customer satisfaction.
.20.00% 20.00% Control of Course Play - Provide for orderly starting of play, speed and flow of play, and
prevention of free play and abuse to golf course grounds, to enhance the enjoyment of th(
"!'1m.. !'I" wpll I nl!'lv
20.00% 20.00% Golf Course Administration - Supervise all Golf Course operations, preparation of budget,
supervision of capital improvement programs.
20.00% 20.00% Promote the Game of Golf - Provide golf instruction , junior and adult clinics, gol1
tournaments, charity events, speaking engagements, advertisementS, and other creative
. measures to attract and promote return play to Sebastian Golf Course
100.00% 100.00%
GOLF COURSE ADMINISTRATION BUDGET SUMMARY
The Fiscal Year 2006-2007 proposed budget for Golf Course Administration is $951,038. This compares to the
2005-06 projected expenses of $1,007,486; a decrease of $56,448 or 5.6%.
Amended Projected
FY 05-06 FY 05-06
Budget Expenses
$ 306,214 $ 306,505
381,406 393,791
Personal Services
Operating Expenses
Capit8l Outlay
Debt Service
Contingency
Total
FY 03-04
Actual
$ 302,065
293,962
FY 04-05
Actual
$ 264,063
311,023
Proposed
FY 06-07
Budget
$ 316,997
332,051
Difference
10,492
(61,740)
83,815 314,715 307,190 307,190 301,990 (5,200)
- - 16,574 - - _
$ 679,842 $ 889,801 $ 1,011,384 $ 1,007,486 $ 951,038 $ (56,448)
Fiscal Year 2006-07 Proposed Budget:
Major Current Level Changes from
Fiscal Year 2005-06 Projected Expenses:
1. Personal Se~ces - Net increase due to an 18% increase in health insurance premium, a 55%
increase for CW A employees per CW A Union Contract and exempt employees per the Management
Benefit Package.
Difference
2. Operating Expenses - Net decrease results in hurricane repairs made.in FY 2005-06.
3. Capital Outlay - No forecasted capital outlay in FY 2006-07.
4. Debt Service - In accordance with debt service schedule.
5. Contingency - No contigency budgeted inFY 2006-07.
$ 10,492
$ (61,740)
$ -
$ (5,200)
$ -
142
ICITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGElj
PERSONAL SERVICES SCHEDULE
GOLF COURSE ADMINISTRATION AND PRO SHOP
FfflE Projected Proposed
PAY POSITION YEARS Expense Budget
POSITION RANGE GRADE 04-05 05-06 06-07 05-06 06-07
Golf Course Director 52,670/95,129 8IB 1.00 1.00 1.00 $ 64,800 $ 71,900
Head Golf Professional 32,186158,131 29E 1.00 1.00 1.00 36,900 39,000
Head Cashier 24,389 I 44,050 18B 1.00 1.00 1.00 34,000 35,500
Administrative. Secretary 11.16/20.16 18 0.50 0.50 0.50 20,500 21,200
Assistant Cashier (PIT) 8.08/14.60 11 1.00 1.00 1.00 15,000 16,000
Assistant Cashier (TEMP) 0.50 0.50 0.50 8,500 6,000
RangerlStarter (6 PIT) 6.34/11.46 9 3.00. 3.00 3.00 45,000 43,000
RangerlStarter (2 TEMP) 1.00 1.00 1.00 11,500 10,000
9.00 9.00 9.00 .
$ 216,200 $ 226,600
Temporary Employees 20,000 . 16,000
Overtime 1,500 1,500
Lesson Bonus 3,100 3,150
FICA Taxes 18,421 18,915
Deferred Compensation 12,627 13,595
Group Health Insurance Premium 16,004 18,475
Dependant Health Ins Premium 10,605 10,605
Employee Assistance Program 300 300
Worker's Comp Insurance 6,748 6,857
Unemployment Insurance 1,000 1,000
Total Personal Services $ 306,505 $ 316,997
143
ITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE
GOLF COURSE ADMINISTRATION DIVISION
Code: 410110
FY 06/07
Amended FY 06/07 City Mgri
Account FY 03/04 FY 04/05 FY 05/06 FY 05/06 Dept Proposed
Number Description Actual ~ Budl!et Proiected. Request Budeet
PERSONAL SERVICES:
511200 Regular Salaries 229,466 187,399 216,200 216,200 226,600 226,600
511300 Temporary Salaries 6,327 5,766 20,000 20,000 16,000 16,000
511400 Overtime 1,825 1,028 1,500 1,500 1,500 1,500
511500 Lesson Bonus 3,161 3,206 2,850 3,100 3,150 3,150
512100 FICA Taxes 14,525 14,265 18,402 18,421 18,915 18,915
512225 Deferred Compensation 10,692 11,609 12,605 12,627 13,595 13,595
512301 Group Health Insurance Premium 18,983 23,411 16,004 16,004 18,475 18,475
512305 Dependant Health Ins Premium 7,930 9,759 10,605 10,605 10,605. 10,605
512309 Employee Assistance Program 252 250 300 300 300 300
512400 Worker's Comp Insurance 8,904 7,362 6,748 6,748 6,857 6,857
512500 Unemployment Insurance 0 8 1,000 1,000 1,000 1,000
TOTAL PERSONAL SERVICES 302,065 264,063 306,214 306,505 316,997 316,997
OPERATING EXPENSES:
533100 Professional Services 1,075 .1,075 1,075 5,947 5,947 1,075
533200 Audit Fees 2,779 2,765 1,328 1,327 1,579 1,579
533201 Admin Services provided by GF 38,088 4,088 47,000 47,000 42,958 42,958
533410 Environmental Services 2,246 2,518 750 250 500 500
533415 Janitorial Services 0 3,319 3,600 3,600 3,832 3,832
533420 PestIW eed Control 140 154 168 168 168 168
533440 Electronic Security Services 355 436 470 470 470 470
534101 Telephone 4,176 3,800 5,200 4,500 4;800 4,500
534105 Cellular Telephone 398 332 360 360 384 384
534110 Internet Access 180 286 160 160 160 160
534120 Postage 105 108 150 145 150 150
534310 Electric 33,209 26,723 28,000 32,000 32,000 32,000
534320 Water/Sewer 622 7,548 8,000 13,000 14,900 14,900
534380 Trash PickuplHauling, Etc. 0 465 0 0 0 0
534445 Airport Property Lease 150,000 90,000 175,000 175,000 175,000 175,000
534500 Insurance 14,131 9,346 9,800 2,120 2,500 2,500
534610 R & M - Buildings 5,898 114,935 65,395 65,395 5,000 5,000
534630 R & M - Office Equipment 4,485 2,632 3,500 3,000 2,650 2,650
534845 Golf Course Promotions 2,504 1,882 2,000 4,898 3,425 3,425
534846 Golf Course Advertising 8,266 9,104 6,000 6,000 7,000 7,000
535200 Departmental Supplies 2,465 2,328 3,000 2,700 2,800 2,800
535205 Bank Charges 16,859 20,582 15,000 20,000 20,000 20,000
535210 . Computer Supplies 622 1,983 750 500 5,000. 5,000
535220 Cleaning Supplies 1,453 1,141 900 2,400 2,400 2,400
535230 Small Tools and Equipment 28 52 0 0 0 0
535250 Building Supplies 96 0 100 100 500 500
535270 Uniforms and Shoes 287 209 0 0 300 300
535410 Dues and Memberships 650 372 700 700 700 700
535420 Books and Publications 145 144 0 0 0 0
535710 Non-Ad Valorem Tax 2,700 2,696 3,000 2,051 2,100 2,100
TOTAL OPERATING EXPENSES 293,962 311,023 381,406 393,791 337,223 332,051
CAPITAL OUTLAY:
606400 Vehides and Equipment 0 0 0 0 13,000 0
TOTAL CAPITAL OUTLAY 0 0 0 0 13,000 0
DEBT SERVICE:
707145 Principal - Golf Course 0 240,000 250,000 250,000 255,000 255,000
707245 Interest - Golf Course 83,815 74,215 56,690 56,690 46,490 46,490
707300 Other Debt Service Costs 0 500 500 500 500 500
909901 Contingency 0 0 16,574 0 0 0
TOTAL DEBT SERVICE 83,815 314,715 323,764 307,190 301,990 301,990
TOTAL GOLF COURSE ADMINISTRATION 679,842 889,801 1,011,384 1,007,486 969,210 951,0381
144
ICITY OF SEBASTIAN, FLORIDA 2006/2007. ANNUAL BUDGE!l
GOLF COURSE GREENS DIVISION
The Golf Course Greens Division is responsible for administration of an independent golf course maintenance. contract
which will ensure that the overall care and quality of the golf course is compatible to maintaining high standards, thus
ensuring a quality golf course with excellent turf conditions which will guarantee repeat play from our customers, as
. well as create an excellent image and respectability among the golf course community throughout the State of Florida.
FISCAL YEAR 2006 ACCOMPLISHMENTS
./ Continued and on-going irrigation improvements.
./ Continued to track & monitor all equipment repairs of golf course-owned maintenance equipment.
./ Added several new plantings and landscape materials.
FISCAL YEAR 2007 GOALS AND OBJECTIVES
~ Complete driving range improvement of grounds, targets, etc.
~ Continue to monitor entire golf course, grounds, conditions, etc. .
~ Continue to track repairs and maintenance of golf course owned equipment. ..
~ Strive to have putting greens in best possible shape and condition, including "green speed" issues.
PERFORMANCE MEASURES
Actual Projected Projected
Performance Indicators . 2004/2005 200512006 200612007
Greens (Acres) . 4 4 4
Tees (Acres) 5 5 5
Fairways (AGres) 35 35 35
Rough (Acres) 60 60 60
Sand Bunkers (Acres) 5 5 5
Lakes and Ponds (Linear Feet) 10,000 10,000 10,000
. Non:..Play Area (Acres) 18 18 18
Holes Maintained 18 18 18
PROGRAM BUDGET DESCRIPTION FOR THE GOLF COURSE GREENS DIVISION
STAFFING NATURE OF ACTIVITY
05/06 06/07
75.00% 75.00% Golf Course Maintenance - Provide administrative oversight of independent golf course
maintenance contract which provides daily turf care resulting in the quality appearance anc
playability of the golf course. Keeping the golf course in the best possible condition throughou
the year adds to the enjoyment of the customers and insures return play.
25.00% 25.00% Equipment Maintenance - Continue tracking equipment use and repair to insure propel
maintenance and useabiltiy of equipment.
100.00% 1100.00%
145
ICITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE1j
GOLF COURSE GREENS DIVISION BUDGET SUMMARY
The Fiscal Yeat 2006-2007 proposed budget for Golf Course Greens Division is $576,300. This compares to the
2005-06 projected expenses of $550,176, an increase of $26,124 or 4.7%.
Amended Projected Proposed
FY 03-04 FY 04-05 FY 05-06 FY 05-06 FY 06-07
Actual Actual Budget Expenses Budget Difference
Operating Expenses $ 534,850 $ 539,384 $ 545,571 $ 546,526 $ 561,300 $ 14,774
Capital Outlay - - - 3,650 15,000 11,350
Total $ 534,850 $ 539,384 $ 545,571 $ 550,176 $ 576,300' $ 26,124
Fiscal Y ear 2006~07 Proposed Budget:
Major Current Level Changes from
Fiscal Year 2005-06 Projected Expenses: Difference
1. Operating Expenses - Net increase results from an increase in ground maintenance contract. $ 14,774
2. Capital Outlay - No forecasted capital outlay in FY 2006-07. . $ 11,350
CAPITAL OUTLAY SCHEDULE
GOLF COURSE GREENS DIVISION
EXPENDITURES PER FISCAL YEAR
Description. 2006-07 2007-08 . 2008-09 2009-10 . 2010-11 2011-12 TOTAL
Rough & fairway units $ 15,000 $ - $ - $ 45,000 $ - $ - $ 60,000
Asphalt maintenance parking facili 12,000 12,000
Greens mower 20,000 20,000
Sand pro 15,000 15,000
Tractor 15,000 15,000 .
$ 15,000 $ 32,000 . $ 30,000 $ 45,000 $ - $ - $122,000
146
ICITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGETI
GOLF COURSE GREENS DIVISION
Code: 410120
FY 06/07
Amended FY 06/07 City Mgr.
Account FY 03/04 FY 04/05 FY 05/06 FY 05/06 . Dept Proposed
Number Description Actual Actual Bude:et Projected Request Bude:et
OPERATING EXPENSES
533440 Electronic Security Services 380 432 500 400 450 450
533445 Groundskeeping Service 482,479 482,479 496,946 496,954 511,000 511,000
534310 Electric 17,455 16,074 18,000 18,000 19,000 18,000
534610 R & M - Buildings 1,562 .494 1,000 1,000 1,000 1,000
534640 R & M-Operating Equipment 12,936 7,203 .13,000 13,000 15,000 13,000
534680 R & M - Irrigation Systems 11,910 24,943 12,000 12,000 14,000 . 12,000
534685 R & M - Grounds Maintenance S,150 5,083 1,500 2,547 . 3,000 3,000
535200 Departinental Supplies 2,673 2,535 2,300 2,300 2,500 2,500
535220 Cleaning Supplies 124 78 100 100 100 100
. 535230 Small Tools and Equipment 90 50 125 125 150 150
535250 Building Supplies 91 13 100 100 100 100
TOTAL OPERATING EXPENSES 534,850 539~84 545,571 546,526 566,300 561,300
CAPITAL OUTLAY
606400 Vehic1es and Equipment 0 0 0 3,650 27,000 15,000
TOTAL CAPITAL OUTLAY 0 0 0 3,650 27,000 15,000
TOTAL GREENS DIVISION 534,850 539,384 545,571 550,176 593,300 576,300
147
ICITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGETI
GOLF COURSE CARTS DIVISION
I
The Golf Course Carts Division many times provides the first and last contact with customers. They maintain goL
carts in operational and clean condition for customers, services driving range and water station, maintains and cleans
all surrounding areas including the cart bam, cart staging area, cart wash area, starter station, locker room and driviI;lg
range. Facilitates preventative maintenance on golf carts including battery checks, greasing and tire pressure.
FISCAL YEAR 2006 ACCOMPLISHMENTS
./ Maintained fleet of 85 electric golf cars, including 516 batteries, 344 tires and 170 grease fittings.
./ Maintained all surrounding ar~as around cart bam. .
./ Maintained and cleaned driving range golf balls.
./ Completed all hurricane repairs.
./ Offered excellent customer service.
FISCAL YEAR 2007 GOALS AND OBJECTIVES
~ Continue to offer excellent customer service.
~ Continue to maintain entire golf cart fleet.
~ Continue to maintain and offer a clean driving range ball to our customers.
~ Continue to maintain all areas around the golf cart bam.
PERFORMANCE MEASURES
Actual Projected Projected
Performance Indicators 2004/2005 200512006 2006/2007
Club Car Electric Golf Carts 84 84 85
Tires Maintained 336 348 352
Grease Fittings Maintained 504 504 508
Range Carts 1 1 1
Ranger Carts 1 1 1
Batteries Maintained 512 512 518
Beverage Carts 1 1 1
(
PROGRAM BUDGET DESCRIPTION FOR THE GOLF CART DIVISION .
STAFFING NATURE OF AClTVITY
05/06 06/07
40.00% 40,00% General Maintenance and Care of Golf Carts - Clean and maintain golf carts in operationaJ
condition for guests use and maintain operational cart barn.
25.00% 25.00% Golf Course Facilities - Maintenance and care of Cart Barn, Driving Range, Water Station
and l!eneral area around Golf Shoo and starter area.
35.00% 35.00% Customer Service - Provide unsurpassed customer service to our members.
100.00% 100.00%
148
ICITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGETI
GOLF COURSE CARTS DIVISION BUDGET SUMMARY
The Fiscal Year 2006-2007 proposed budget for Golf Course Carts Division is $106,897. This compares to the 2005
06 projected expenses of $106,736, a increase of $161 or 0.2%,
Amended Projected Proposed
FY 03-04 FY 04-05 FY 05-06 FY 05-06 FY 06-07
. :. Actual Actual Budget ... Expenses Budget Difference
Personal Services $. 30,332 $ . 42,387 $ 55,294 $ 49,003 $ 52,047 ..$ 3,044
Operating Expenses 53,403 53,846 55,927 55,930 54,850 (1,080)
Capital Outlay - - 1,803 . 1,803 - (1,803)
Total $ 83,735 $ . 96,233 $ 113,024 $ 106,736 $ 106,897 $ 161
Fiscal Year 2006-07 Proposed Budget:
Major Current Level Changes from
Fiscal Year 2005-06 Projected Expenses: Difference
1. Personal Services - Increase mainly due to wage increase for part-time employees. $ 3,044
2. Operating Expenses - Decrease due to hurricane repairs in FY 2005-06. $ (1,080)
3. Capital Outlay - No forecasted capital outlay items in FY 2006-07. (1,803)
PERSONAL SERVICES SCHEDULE
GOLF COURSE CART DIVISION
POSITION
Golf Course Attendant (1 PIT)
Cart Attendants (4) (pIT)
Cart Attendants (TEMP)
PAY
RANGE
8.08/14.60
6.34/11.46
FfflE
POSITION
M:M 05-06. 06-07
0.50 0.50 0.50
2.00 2.00 2.00
1.00 1.00 1.00
3.50 3.50 3.50
. Projected
ExpenSe.
05-06
$ 9,500
18,500
15,500
GRADE.
11
.9
Proposed
Budget
06-07
$ 10,000
22,000
14,000
$ 43,500 $ 46,000
OVERTIME
FICA
EMPLOYEE ASSISTANCE PROGRAM
WORKER'S COMPENSATION
TOTAL PERSONAL SERVICES
1,051
3,408
92
952
$ 49,003
1,051
3,599
92
1,305
$ 52,047
.
149
ICITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGElj
GOLF COURSE CARTS DIVISION
Code: 410130
FY 06/07
Amended FY 06/07 City Mgr.
Account FY 03/04 FY 04/05 FY 05/06 FY 05/06 Dept Proposed
Number Description Actual Actual Bude:et Projected Request Bude:et
PERSONAL SERVICES
511200 Regular Salaries 20,127 29,701 37,600 28,000 32,000 32,000
511300 Temporary Salaries 7,177 7,093 12,120 15,500 14,000 14,000
511400 Overtime 816 1,270 300 1,051 1,051 1,051
512100 FICA Taxes 2,131 2,872 3,909 3,408 .3,599 3,599
512309 Employee Assistance Program 81 69 92 92 92 92
512400 Worker's Comp Insurance 0- 1,382 1,273 952 1,305 1,305
TOTAL PERSONAL SERVICES 30,332 42,387 55,294 49,003 52,047 52,047
OPERATING EXPENSES
534420 EqQipment Leases . 52,250 52,250 52,250 52,250 52,250 52,250
534610 R & M - Buildings 280 502 500 500 750 750
534640 R & M-Operating Equipment 471 482 2,080 2,080 1,000 1,000
535200 Departmental Supplies 365 494 500 500 500 500
535220 Cleaning Supplies 29 79 100 100 250 100
535230 Small Tools and Equipment 8 39 497 500 500 250
TOTAL OPERATING EXPENSES 53,403 53,846 55,927 55,930 55,250 54,850
CAPITAL OUTLAY
606400 Vehicles and Equipment 0 0 1,803 1,803 0 0
TOTAL CAPITAL OUTLAY 0 0 1,803 1,803 0 0
TOTAL CARTS DIVISION 83,735 96,233 113,024 106,736 107,297 106,897
150
ICITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGETf
MUNICIPAL AIRPORT
City of Sebastian operates a 625 acres municipal airport through the establishment of an enterprise fund. The airport
property was deeded to the city in 1959 by the federal government. The main source of revenue to support the airport
operations is lease revenue. The airport receives federal and state government grants to fund airport capital projects,
. which are accounted in the city's capital improvement fund. Since the year 2000, the Airport has been involved in over
$10 million in capital improvements, all of which to better develop the facilities and economic growth.
FY 06/07
Amended FY 06/07 City Mgr.
FY 03/04 FY 04/05 FY 05/06 FY 05/06 Dept Proposed
Description Actual Actual Budeet Projected Request Bud2et
Total Revenues $ 244,637 $ 459,186 $ 411,726 $ 378,924 $ 404,647 $ 396,235
Total Airport Administration 230,874 334,281 411,726 371,187 404,647 396,235
Net Revenue over (Expenses) $ 13,763 $ 124,905 $ - $ 7,737 $ - $
AIRPORT FUND REVENUE
Code: 450010
The Fiscal Year 2006-2007 proposed budget for Airport fund revenue is $396,235. This compares to the 2005-0~
projected Airport fund revenue of $378,924, an increase of $17,311 or 4.6%.
Projected Proposed
FY 03-04 FY 04-05 FY 05-06 FY 05-06 FY 06-07
Description Actual Actual Budget Revenue Budget Difference
Operating revenue 189,674 433\818 390,551 352,924 390,647 37,723
Intergovernmental 32,000 - - - - -
Non-operating revenues 22,963 25,368 21,175 26,000 5,588 (20,412'
Total revenues and other sources 244,637 459,186 411,726 378,924 396,235 .17 ,311
Fiscal Year 06-07 Proposed Budget:
Major Current Level Changes from
Fiscal Year 2004-05 Projected Revenue: Difference
1. Operating revenue - Increase due primarily to fuel sales projection. $ 37,723
2. Intergovernmental - No forecasted intergrovenmental revenue for FY 2006-07. $ -
3. Non-operating revenues - Decrease due to completion of large projects, which reduce cash in
investment $ (20,412)
151
,-- u ___
ICITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE'!t
AIRPORT REVENUE
Code: 450010
FY 06JV J
Amended FY 06/07 City Mgr.
Account FY 03/04 FY 04/05 FY 05/06 FY 05/06 Dept Proposed
Number Description Actual Actual Bude:et Projected Request Bude:et
OPERATING REVENUE
344100 Fuel Sales 0 0 0 40,000 200,000 200,000
347541 Cost of Sales 0 0 0 (30,000) (150,000) (161,500)
362150 Nontaxable Rents 0 0 52,862 2,909 11,635 11,635
3625XX Rents and Royalties 183,164 213,174 277 ,557 277,557 278,054 278,054
. .
369900 Other Miscellaneous Revenues 6,510 220,644 60,132 62,458 62,458 62,458
TOTAL OPERATING REVENUE 189,674 433,818 390,551 352,924 402,147 390,647
NON-OPERATING REVENUE:
INTERGOVERNMENTAL SOURCES
334451 Airport - FDOT JP A Revenue 32,000 0 0 0 0 0
TOTAL INTERGOV'T SOURCES 32,000 0 0 0 0 0
OTHER NON-OPERATING REVENUE:
361100 Interest Earnings 81 1,061 250 6,000 500 500
361105 SBA Interest Earnings 11,010 23,307 16,000 20,000 2,000 5,088
364100 Sale of Fixed Assets (274) 0 0 0 0 0
366000 Contributions & Donations 12,146 1,000 0 0 0 0
389995 Appr. from PY Retained Earnings 0 0 4,925 0 0 0
TOTAL OTHER NON-OPERATING REVENUE 22,963 25,368 21,175 26,000 2,500 5,
TOTAL NON-OPERATING REVENUES 54,963 25,368 21,175 26,000 2,500 5,588
TOTAL AIRPORT REVENuES 244,637 459,186 411,726. 378,924 404,647 396,235
152
~CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE!)
AIRPORT ADMINISTRATION
The Airport Director is responsible for Airport Operations and compliance issues with .the Federal Aviation
Administration and the Florida Department of Transportation; airport related capital improvement programs execution
and monitoring, tenant relations, and economic development of Corporate Park West and other airport properties.
FISCAL YEAR 2006 ACCOMPLISHMENTS
../ Completed Airport, Public Works, Engineering and. Administrative Facility.
../ Completed Airport Security Upgrades.
../ Completed Airport Business Plan.
../ Completed Rehabilitation of Taxiway A.
../ Completed. Self-Serve Fuel Facility.
../ Secured over $1.7 Million in Grant Funding from both the Federal Aviation Administration (FAA) and the
Florida Department of Transportation.
FISCAL YEAR 2007 GOALS AND OBJECTIVES
~ Administration of the Airport in accordance with Federal, State and Local regulations.
~ Revise Joint Automated Capital Improvement Program (JACIP),viapartnership with Florida Department of
Transportation and Federal Aviation Administration.
~ Coordination of safety and logistics associated with airport construction activities.
~ Monitoring of airport lease agreements with Finance and Legal departments.
~ Promotion of open and positive relations with airport users and citizens.
~ Complete construction of Taxiway "C".
~ Complete Airpqrt Master Plan Update.
PERFORMANCE MEASURES
Performance Indicators
Number of Based Aircraft
Number of Aircraft Operations
Number of Development Acres
Airport Leasehold Revenues
Actual
2003/2004
85
58,000
218
$183,164
Actual
2004/2005
85
49,000
218
$213,174
Projected
2005/2006
85
62,000
230
$277,557
Projected
200612007
95
70,000
230 .
$278,054
153
ICITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE!1
PROGRAM BUDGET DESCRIPTION FOR THE AIRPORT
STAFFING NATURE OF ACTIVITY
05/06 06/07
10.00% 10.00% Federal Aviation Compliance - Conduct operations at the Airport in accordance with Federal
Aviation Regulations.
35.00% 30.00% Capital Improvement Proiect Execution and Monitorine - Execute and monitor Capital
Improvement Projects. Prepare and submit a Five-Year Capital Improvement Program itJ
accordance with Regulations. Prepare and apply for Florida Department of TransportatioIJ
Airport Improvement Grants for Capitallmprovement Proiects and equipment. .
15.00% 20.00% Tenant imd Public Relations - Monitor and execute Tenant Lease agreements. Provide dispute
resolution regarding airport regulations. Maintain contact with Airport users and citizens
respond to questions and complaints and provide information to all parties about rules
. <ion,;! . ~
40.00% 40.00% Airport Maintenance - Mow Airport, herbicide runways . and taxiways,. maintain .runwa)
lighting system. Supervise runway maintenance and Scrub Jay mitigationlHabitat Conservatior
Area. Clear and maintain runway approaches and perform daily Airport inspections.
100.00% 100.00%
AIRPORT ADMINISTRATION BUDGET SUMMARY
The Fiscal Year 2006-2007 proposed budget for the Municipal Airport is $396,235. This compares to the 2005-06
projected expenses of $371,187, an increase of $25,048 or 6.1 %.
Amended Projected Proposed
FY 03-04 FY 04-05 FY 05-06 FY05-06 FY 06-07 .
Actual Actual Budget Expenses Budget Difference
Personal Services $ 148,299 $ 214,740 $ 205,854 $ 211,675 $ 228,839 $ 17,164
Operating Expenses 57,575 110,013 162,209 159,512 129,896 (29,616)
Capital Outlay
Non-Operating 25,000 9,528 43,663 37,500 37,500
Total $ 230,874 $ 334,281 $ 411,726 $ 371,187 $ 396,235 $ 25,048
Fiscal Year 2006-07 Proposed Budget:
Major Current Level Changes from
Fiscal Year 2005-06 Projected Expenses:
1. Personal Services - Net increase due to an 18% increase in health premium, a 5.5% increase for CW A
employees per CW A Union Contract and exempt employees per the Management Benefit Package, and an
increase in deferred compensation which is wage driven.
2. Operating Expenses - Net decrease results from a decrease in general fund administrative charges.
3. Capital Outlay - No forecasted capital outlay for FY 2006-07.
4. Non-Operating - This amount represents the grant matching amount for Taaxiway C project.
Difference
$ 17,164
$ (29,616)
$
$ 37,500
154
ICITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE~
PERSONAL SERVICES SCHEDULE
AIRPORT ADMINISTRATION
FfflE Projected Proposed
PAY POSITION YEARS Expense Budget
POSITION RANGE GRADE ~ 05-06 06-07 05-06 06-07
Airport Director .52,670/95,129 8IB 1.00 1.00 1.00 $ 62,100 $ 66,000
Airport Operations Specialist ill 24,389 I 44,050 18B 1.00 1.00 1.00 38,000 40,000
Maintenance Worker I 22,099/39,912 14B 1.00 1.00 1.00 39,500 42,000
Intern 0.50 0.50 0.50 8,400 8,400
Receptionist - part time 0.00 0.50 0.50 8,500 10,000
3.50 4.00 4.00
$ 156,500 $ 166,400
Salaries - Contra Account
Overtime
FICA Taxes
Clothing Allowance
Deferred Compensation
Group Health InsUrance Premium
Dependant Health Ins Premium
Employee Assistance Program
Worker's Comp Insurance
Total Personal Services
3,000
12,217
200
12,834
12,882
5,873
69
8,100
$ 211,675
3,000
12,974
200
13,608
18,042
5,873
69
8,673
$ 228,839
155
ICITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE!1
AIRPORT ADMINISTRATION
Code: 450110
FY 06/07
Amended FY 06107 City Mgr.
Account FY 03/04 FY 04105 FY 05/06 FY 05/06 Dept Proposed
Number Descrintion Actual Actual Budeet Proiected Request Budeet
PERSONAL SERVICES
511200 Regular Salaries 106,196 149,343 145,512 148,100 158,000 158,000
511205 Salaries - Contra Account (402) 0 (2,881) 0 0 0
511300 Temporary Salary 7,468 9,080 8,400 8,400 8,400 8,400
511400 Overtime 1,812 3,528 3,000 3,000 3,000 3,000
512100 FICA Taxes 7,492 10,605 12,019 12,217 12,974 12,974
512215 Clothing Allowance 100 200 200 200 200 200
512225 Deferred Compensation 8,048 12,004 12,726 12,834 13,608 13,608
512301 Group Health Insurance Premium 8,925 17,915 12,836 12,882 14,954 18,042
512305 Dependant Health Ins Premium 667 5,467 5,873 5,873 5,873 5,873
512309 Employee Assistance Program 46 56 69 69 69 69
512400 Worker's Comp Insurance 7,947 6,542 8,100 8,100 8,673 8,673
TOTAL PERSONAL SERVICES 148,299 214,740 205,854 211,675 225,751 228,839
OPERATING EXPENSES
533100 Professional Services 0 0 4,925 6,750 2,000 2,000
533200 Audit Fees 7,785 7,760 6,273 6,337 7,040 7,040
533201 Admin Services provided by GF 2,114 32,114 77,000 77,000 42,958 42,958
533400 Other Contractual Services 127 0 0 362 500 500
533415 Janitorial Services 0 0 0 560 1,680 1,680
533420 PestIW eed ControIIMowing 1,750 1,590 4,000 3,500 3,000 3,000
534000 Travel and Per Diem 5,885 5,237 5,244 5,244 3,974 2,320
534101 Telephone 200 192 200 400 400 400
534105 Cellular Phone 1,671 1,769 1,300 1,000 1,000 1,000
534110 Internet Access 51 253 100 125 125 125
534120 Postage 151 269 200. 200 200 200
534310 Electric 1,810 2,142 1,600 5,100 10,500 10,500
534312 Water/Sewer 0 0 0 225 673 673
534420 Equipment Leases 110 0 500 250 250 250
534500 Insurance 4,461 17,948 20,942 17 ,905 20,000 20,000
534620 R & M-Vehic1es 550 1,999 1,000 1,000 1,250 1,250
534630 R & M-Office Equipment 382 1,041 1,200 1,000 1,900 1,900
534640 R & M-Operating Equipment 3,500 6,661 3,000 3,000 3,000 3,000
534681 R & M-Fencing 0 333 0 319 500 500
534685 R & M-Grounds Maintenance 3,488 2,228 4,000 2,000 3,000 3,000
534825 Advertising Expenditures 500 3,000 3,000 3,000 5,000 3,600
534995 litigation Expenses 0 226 0 500 500 500
535200 Departmental Supplies 1,030 1,256 800 900 800 800
535210 Computer Supplies 411 154 300 400 1,100 1,100
535230 Small Tools and Equipment 1,126 1,338 2,000 1,200 1,500 1,500
535260 Gas and Oil 5,546 8,635 9,000 6,000 6,000 6,000
535270 Uniforms & Shoes 320 565 700 600 600 600
535410 Dues and Memberships 1,510 900 1,800 1,500 1,800 1,500
535420 Books and Publications 350 0 200 200 200 200
535450 Training and Education 1,875 1,545 1,925 1,925 1,375 800
535710 Non-Ad Valorem Tax 10,872 10,858 11,000 11,010 11,000 11 ,000
TOTAL OPERATING EXPENSES: 57,575 110,013 162,209 159,512 133,825 129,896
NON-OPERATING EXPENSES
909545 Intrafund Trfr to AP Capital 25,000 9,528 0 0 37,500 37,500
909901 Contingency 0 0 43,663 0 7,571 0
TOTAL NON-OPERATING EXPENSES 25,000 9,528 43,663 0 45,071 37,500
TOTAL AIRPORT ADMINISTRATION 230,874 334,281 411,726 371,187 404,647 396,235
156
~CITY OF SEBASTIAN, FLORIDA 200612007 ANNUAL BUDGE!I
BUILDING DEPARTMENT
The Building Department effectively and progressively promotes and provides professional plans review, permitting
and inspection of building construction to ensure a safe built environment for the City of Sebastian. This is facilitated
through the intake of permit requests for building and land improvements. The permit application and plans are tracked
through plan review, fees are calculated and permits are issued when plans are fully approved. Field inspections are
scheduled, performed and recorded daily. Upon completion of inspections, a Certificate of Occupancy is issued. 'The
Building Department enforces all state and local codes that pertain to the construction industry.
Contractor licensing, checks and administers the registration of licensed contractors and also sends new contractor
license applications to the Construction Board for final approval.
Description
Operating revenue
Non-operating revenues
Total revenues and other sources 1,688,721
BUILDING DEPARTMENT REVENUE
Code: 480010
The Fiscal Year 2006-2007 proposed budget for the Building Department fund revenue is $1,103,072. This compar
to the 2005~06 projected Building Department fund revenue of $2,504,689, a decrease of $1,401,617 or 56%.
Amended Projected Proposed
FY 05-06 FY 05-06 FY 06-07
Bud et Revenue Bud et
$1,178,600 $1,319,400 $1,056,400
826,490 1,185,289 46,672
,005,090 2,504,689 1,103,072
FY 03-04 FY 04-05
Actual Actual
$1,688,721 $1,335,835
Fiscal Year 2006-07 Proposed Budget:
Major Current Level Changes from
Fiscal Year 2005-06 Projected Revenue: Difference
1. Operating revenue - Decrease due to a reduction in anticipated building permit fees. $ (263,000)
2. .Non-op~rating revenues - Dec~ease results from the transfer of building department operating fund
balance from the General Fund in FY 2005-06. $ (1,138,617)
Difference
$ (263,000)
(1,138,617
(1,401,617)
157
ICITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGETI
BUILDING DEPARTMENT REVENUE
Code: 480010
FY 00/01
Amended FY 06/07 City Mgr
Account FY 03/04 FY 04/05 FY 05/06 FY 05/06 Dept Propose(
Number Description Actual Actual Bude:et Projected Request Bude:et
OPERATING REVENUE
,
321050 Contractor License 33,586 22,939 25,000 23,000 23,000 23,00
321150 ContractorLicense-Penalties 0 617 700 5,000 1,000 1,00l
322050 Building Permits 1,209,600 961,514 762,500 900,000 650,000 650,00
322075 Reinspection Fees 29,624 35,447 40,000 35,000 35,000 35,00
322100 Land Clearing Permits 41,925 32,760 40,000 25,000 25,000 25,001
322150 Tree Removal Permits 4,260 2,820 1,200 2,200 1,700 1,701
322200 Electrical Permits 87,953 47,671 50,000 60,000 55,000 55,00
322225 Plumbing Permits 83,353 47,458 50,000 50,000 55,000 55,00
322250 Mechanical Permits 75,611 40,599 50,000 58,000 55,000 55,00
322300 Fencing Permits 8,344 9,010 8,000 8,500 8,000 8,00
322400 Irrigation Permits 167 240 400 200 200 201
322500 Sign Permits 4,480 5,570 4,800 2,500 2,500 2,501
329400 Plan Checking Fees 109,818 129,190 90,000 125,000 120,000 120,OOC
347556 Capital Facility Admin Facility Impact Fee 0 0 56,000 25,000 25,000 25,001
TOTAL OPERATING REVENUE 1,688,721 1,335,835 1,178,600 1,319,400 1,056,400 1,056,401
OTHER NON-OPERATING REVENUE:
361100 Interest Income 0 0 0 14,000 14,672 1 . ~7:
361105 SBA Interest Earnings 0 0 24,000 32,000 32,000 ~ ;(
381001 Transfer from General Fund 0 0 802,490 1,139,289 0 (
TOTAL OTHER NON-OPERATING REVENUE 0 0 826,490 1,185,289 46,672 46,67~
TOTAL BUILDING DEPAaTMENT REVENUES 1,688,721 1,335,835 2,005,090 2,504,689 1,103,072 1,103,07~
158
ICITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE'!!
BillLDING DEPARTMENT ADMINISTRATION
FISCAL YEAR 2006 ACCOMPLISHMENTS .
./' Reduced the delivery of permit services to 15 working days or less for most permits.
./' Implemented the One Stop Shop for building peimits.
./' Employees have attended customer service training and have attended continuing education classes required to
meet state licensing requirements.
./' Brought forth numer:ous code violation cases to the Construction Board resulting in fines, probations and
suspension of permitting privileges. .
./' .Revised the Building Department official web site and made all applications and forms available on line.
./' Converted the Building Department IMS software to be compatible for on line use.
./' Scanned building permit and licensing history into laser fiche for permanent record keeping.
FISCAL YEAR 2007 GOALS AND OBJECTIVES
> Continue to maintain timeliness and delivery of permit services with a turn around time of 15 working days or
less. .
> Provide on going customer service training and continuing education to meet minimum state licensing
requirements. .
> Explore on-line options whereinspectors have remote access to update and retrieve Building Departnient
information.
> Amend City Ordinance to correct fee schedules and provide fines for work without permits and expired
permits;
> Continued to scan documents into laser fiche for permanent record keeping.
> Continue to increase enforcement of State Contracting Laws and City Ordinances.
PERFORMANCE MEASURES
Actual Actual. . Projected Projected
Performance Indicators 2003/2004 2004/2005 2005/2006 200612007
Residential permits issued 571 788 . 1,200 1,100
COmm.ercialpermits issued 27 21 23 25
Other pennits issued 3,650. 10,385 8,000 7,500
Total number of inspections 12,841 21,914 25,500 26,000
Total number of reinspections 2,092 . 3,340 3,800 . 3,900
Number of contractor licensing requests 1,300 1,100 1,000 1,000
Number of tests given 70 65 70 70
Number of Professional licenses processed 600 900 600 .850
Expired permits processed N/A N/A.. 500 700
Building permits turn arolind time (working days) N/A ZO 15 15
159
ICITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE~
PROGRAM BUDGET DESCRIPTION FOR THE BUILDING DEPARTMENT
STAFFING NAWRE OF ACTIVITY
05/06 06/07
8.00% 8.00% Administration - The Director enforces all Florida Building Codes, Sebastian City and Land Developmen
Codes related to construction. Courtesy inspections are. done as well as inspecting and issuing land clearin~
and tree removal oerinits. Annroval of all denartment expenditures and DreDaring the annual budl!et.
30.00% 30.00% Permittin2 - Accepting permits with fees, issuing permits, scheduling and posting of inspections, closin~
out permits when completed, issuing the certificate of occupancy, and answering questions concernin~
building permits.
12.00% 12.00% Pian . ReView - The reviewing of all building plans for code approval, including structural, electrical
plumbing and mechanical. Also reviews all zoning on residential building applications.
42.00% 42.00% Buildin!! and Alteration Inspection - On-site inspections for commercial and residential includinl
structural, electrical, plumbing,and mechanical, as well as answer code book questions for builders anI
general public.
5.00% 5.00% Contractor Licensin!! - Issuance of all contractor licenses on a daily basis, accept applications to go befon
the Construction Board for testing approval, accept and approve in-house applications for licensing of non
tested trades, letters of reciprocity and grandfathering from Indian River County ..and check permi
aoolications for-Dronerlv licensed and un to date contractors.
2.00% 2.00% Following up on expired permits and unsafe structures.
1.00% 1.00% Scanning plans to laserfiche for permanent record keeping
100.00% 100.00%
BUILDING DEPARTMENT BUDGET SUMMARY
The Fiscal Year 2006-2007 proposed budget for the Building Department is $1,103,072. This compares to the 2005-06 projecte<J
expenses of $902,142, an increase of $200,930 or 22.3%.
. Amended Projected Proposed
FY 03-04 FY 04-05 FY 05-06 FY 05-06 FY 06-07
Actual Actual Budget ExpenQitures Budget
Personal Services $ 497,344 $ 548,399 $ 623,235 $ 589,697 $ 649,348
Operating Expenses 20,892 40,438 275,971 279,175 410,071
Capital Outlay - 14,582 39,900 33,270 22,790
Non-Opeiating - - 1,065,984 - 20,863
Total $ 518,236 $ 603,419 $ 2,005,090 $ 902,142 $ 1,103,072
Fiscal Year 2006-07 Proposed Budget:
Major Current Level Changes from
Fiscal Year 2005-06 Projected Expenses
Difference
$ 59,651
130,896
(10,480)
20,863
$ 200.930
Difference
1. Personal Services - Net increase mainly due to an 18% increase in health insurance premium, a 5.5% increase for
CW A employees per CW A Union Contract and exempt employees per the Management B.enefit Package, and an
increase in deferred compensation which is wage driven. $
2. Operating Expenses - Increase mainly due to an increase in General Fund administrative charges, computer
replacements, scanning services, and a recommended purchase of Microsoft licenses to be in compliance with
Federal regulation. $
59,651
3. Capital Ontlay - Decrease due to change in capital needs. $
130,896
(10,480)
4. Non-Operating - The amount represents the reserve for emergency. $
20,863
160
ICITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE~
PERSONAL SERVICES SCHEDULE
BUILDING DEPARTMENT
POSITION
Building Official
Chief Inspector
Plans Examiner
Building Inspector II
Building h).spector 1
Administrative Assistant
Administrative Supervisor
Clerical Assistant II
Clerical Assistant I
Permitting Technicians
PAY
RANGE
52,670/95,129
39,535/71,405
39,535/71,405
29,494153,269
28,613/51,679
25,906/46,789
22,282/40,244 .
19,275/34,813
24,389 I 44,050
CAPITAL OUTLAY SCHEDULE
B 111?p4 WTM H:NT
Description
Truck replacement
Laptop computers (2)
Laserfiche desktop scanner
GRADE
8lEB
33EB
33EB
26
25
20B
04-05
1.00
1.00
1.00
1.00
1.00
1.00
0.00
1.00
1.00
0.00
8.00
TOTAL SALARIES
15
13
18B
FfflE
POSITION YEARS
05-06
1.00
1.00
1.00
1.00
1.00
1.00
1.00
0.00
1.00
2.00
10.00 .
06-07
1.00
1.00
1.00
1.00
2.00
1.00
1.00
0.00
0.00
3.00
11.00
Temporary
Overtime
FICA Taxes
Clothing Allowance
Deferred Compensation
Group Health Insurance Premium
Dependant Health Ins Premium
Employee Assistance Program
Worker's Comp Insurance
Total Personal Services
Projected
Expense
05-06
$ 68,500
53,100
51,000
}3,500
49,500
40,500
26,000
20,500
71,500
Proposed
Budget
06-07
$ 72,300
56,000
53,700
36,000
63,500
42,500
31,000
100,950
$ 414,100 $ 455,950
2006-07
$ 14,690
3,600
4,500
$ 22,790 $
EXPENDITURES PER FISCAL YEAR
2007-08 2008-09 2009-10 2010-11 2011-12 TOTAL
$ - $ 15,425 $ - $ - $ - $ 30,115
. 3,600
4,500
- $ 38,215
- $ 15,425. $
- $
- $
161
ICITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGET!
BUILDING DEPARTMENT
Code: 480110
FY 06/()7 I
Amended FY 06/07 CitylV
Account FY 03/04 FY 04/05 FY 05/06 FY 05/06 Dept Proposea
Number Description Actual Actual Bude:et Projected Request Bude:et
PERSONAL SERVICES
511200 Regular Salaries 311,169 352,026 430,100 414,100 455,950 455,950
511300 Temporary Salaries 7,592 6,472 0 0 0 0
511400 Overtime 28,291 16,280 15,000 10,000 15,000 10,000
512100 FICA Taxes 25,732 27,300 34,073 32,467 36,050 35,668
512215 Clothing Allowance 217 200 300 300 300 300
512225 Deferred Compensation 29,466 32,520 40,086 38,196 42,413 41,963
512301 Group Health Insurance Premium 43,747 61,023 53,574 53,487 61,111 61,783
512305 Dependant Health Ins Premium 7,558 15,678 26,377 15,780 15,781 15,781
512309 Employee Assistance Progr~ 165 196 253 253 253 253
512400 Worker's Comp Insurance 43,407 36,704 23,472 25,114 27,650 27,650
TOTAL PERSONAL SERVICES 497,344 548,399 623,235 589,697 654,508 649,348
OPERATING EXPENSES
533200 Audit Fees 0 0 450 472 1,888 1,888
533201 Administrative Services Provided by GF 0 0 179,686 179,686 198,758 224,133
533400 Other Contractural Services 0 0 0 0 70,000 70,000
534000 Travel and Per Diem. (38) 61 1,575 1,000 2,030 2,000
534101 Telephone 2,078 2,452 3,300 3,500 3,500 3,500
534105 Cellular Telephone 2,946 2,927 3,500 3,200 3,500 3,500
534110 Internet Services 205 215 1,140 182 200 200
534120 Postage 1,560 1,992 1,600 3,000 1,800 1,~r
534130 Express Mail 0 21 100 250 200 L"
534310 Electric 0 0 4,948 6,790 7,813 7,813
534320 Water / Sewer 0 0 167 500 500 500
534400 Rents and Leases 0 0 37,500 37,500 37,500 37,500
534500 Insurance 0 0 2,500 9,302 10,697 10,697
534620 R &M-Vehic1es 806 898 900 1,500 1,500 1,500
534630 R & M- Office Equipment 1,953 4,473 3,800 4,000 8,100 9,000
534910 Clerk of Court Filing Fees 11 0 100 100 100 100
535200 Departmental Supplies 5,236 8,877 9,955 9,000 9,500 9,000
535210 Computer Supplies 1,205 7,002 13,330 8,000 14,600 15,000
535230 Small Tools and Equipment 968 466 500 500 500 500
535260 Gas and Oil 3,586 5,470 6,000 6,118 7,650 7,000
535270 Uniforms and Shoes 0 524 780 775 790 790
535275 Safety Equpment 0 198 250 250 250 250
535410 Dues and Memberships 100 298 500 400 450 450
535420 Books and Publications 51 1,225 500 350 450 450
535450 Training and Education 225 3,339 2,890 2,800 2,300 2,300
TOTAL OPERATING EXPENSES 20,892 40,438 275,971 279,175 384,576 410,071
CAPITAL OUTLAY
606400 Vehic1es and Equipment 0 14,582 39,900 33,270 22,790 22,790
TOTAL CAPITAL OUTLAY 0 14,582 39,900 33,270 22,790 22,790
NON-OPERATING EXPENSES
909901 Contingency 0 1,065,984 0 40,526 20,86~
TOTAL NON-OPERATING EXPENSES 0 0 1,065,984 0 40,526 20,~
TOTAL BUILDING DEPARTMENT 518,236 I 603,419 2,005,090 902,142 1,102,400 1,103,0721
162
ICITY OF SEBASTIAN, FLORID 2006/20.07 ANNUAL BUDGE1.j
SCHEDULE ONE
SUMMARY OF MILLAGE RATES AND TAX COLLECTIONS
Fiscal Year Millaee Rate Tax Collection
1986 4.9972 838,068
1987 5.6440 1,025,054
1988 6.1440 1,265,974 .
1989 6.6440 . 1,599,100
1990 6.4400 1,658,583
1991 6.5000 1,755,315
1992 6.6320 2,054,356
1993 6.4410 2,122,641
1994 6.9000 2,372,649
1995 6.9000 2,461,390
1996 6.9000 2,619,790
1997 6.9000 2,664,153
1998 6.9000 ~,81O,622
1999 6.5000 2,729,769
2000 5.0000 _ 2,323,566
2001 5.0000 2,514,960
2002 4.5904 2,526,276
2003 4.5904 2,752,423
2004 4.5904 3,169,977
2005 4.5904 3,729,917
2006 3.9325 4,301,498
2007 3.0519 Proposed 4,510,500 Estimated
163
ICITYOF SEBASTIAN, FLORID 2006/2007 ANNUAL BUDGE!i
SCHEDULE TWO
LONG TERM DEBT SERVICE DETAIL
Bond Description
Revenue Bonded Debts
$2,435,000 Recreational Facilities
Improvement and Refunding Revenue
Bonds, Series 2001
$9,500,000 Infrastructure Sales Surtax
Revenue Bonds, Series 2003
$5,630,000 Stormwater Utility Revenue
Borids, Series 2003
$2,125,000 Infrastructure Sales Surtax
Revenue Bonds, Series 2003A
Notes Payable
$3,268,890 Paving Improvements
Promissory Notes
Total Debt Service Payments
Date of
Issue
312001
4/2003
1112003
12/2003
8/1998
164
FY 2006-07 Total
Princioal Interest. Debt Service
$255,000 '$51,590 $306,590
$550,000 $286,319 $836,319
. $240,000 $197,273 $437,273
$130,000 $66,888 $196,888
$223,646 $76354 $300,000
$1.398,64~ $678.424
$2.077.070
ICITY OF SEBASTIAN, FLORID 2006/2007 ANNUAL BUDGE~
SCHEDULE THREE
DEBT SERVICE PAYMENT SCHEDULE
$2,435,000 Recreational Facilities Improvement and Refunding Revenue Bonds,. Sedes
2001
Date Principal Interest Total Fiscal Year Total
1 % 1/2006 $255,000 $28,345 $283,345
04/01/2007 $0 $23,245 $23,245 $306,590
1 % 112007 $270,000 $23,245 $293,245
04/01/2008 $0 $17,845 . $17,845 $311 ,090
10/0112008 $280,000 $17,845 $297,845
04/01/2009 $0 . $12,245 $12,245. $310,090
1 % 1/2009 $290,000 $12,245 $302,245
04/01/2010 $0 $6,300 $6,306 $308,545
10/01/2010 $300,000 $6,300 $306,300 $306,300
Total 1,395,000 $147,615 $1,542,615 $1,542,615
165
ICITY OF SEBASTIAN, FLORID 2006/2007 ANNUAL BUDGETI
SCHEDULE THREE
DEBT SERVICEPA YMENT SCHEDULE - CONTINUED
$9,500,000 Infrastructure Sales Surtax Revenue Bonds, Series 2003
Date Principal Interest Total Fiscal Year Total
1 % 1/2006 $0 $143,159.38 $143,159.38
04/01/2007 $550,000 $143,159.38 $693,159.38 $836,318.76
10/01/2007 $0 $134,909.38 $134,909.38
04/01/2008 $565,000 $134,909.38 $699,909.38 $834,818.76
10/01/2008 $0 $126,434.38 $126,434.38
04/01/2009 $585,000 $126,434.38 $711,434.38 $837,868.76
1 % 1/2009 $0 $116,928.13 $116,928.13
04/01/2010 $600,000 $116,928.13 $716,928.13 $833,856.26
1 % 1/20 1 0 $0 $107,178.13 $107,178.13
04/01/2011 $620,000 $107,178.13 $727,178.13 $834,356.26
1 % 1/20 11 $0 $96,638:13 $96,638.13 .
01/01/2012 $645,000 $96,638.13 $741,638.13 $838,276.26
10/01/2012 $0 $85,189.38 $85,189.38
04/01/2013 $665,000 $85,189.38 $750,189.38 $835,378.76
10/01/2013 $0 $73,053.13 . $73,053.13
.04/01/2014 $690,000 $73,053.13 $763,053.13 $836,106.26
10/01/2014 $0 . $60,115.63 $60,115.63
04/01/2015 $715,000 $60,115.63 . $775,115~63 $835,231.26
10/01/2015 $0 $46,530.63 $46,530.63
04/01/2016 $745,000 $46,530.63 $791,530.63 $838,061.26
10/01/2016 $0 $32,003.13 $32,003.13
04/01/2017 $770,000 $32,003.13 $802,003.13 . $834,006.26
1 % 1/20 17 $0 $16,603.13 $16,603.13
04/01/2018 $805,000 $16,603.13 $821,603.13 $838,206.26
Total $7,955,000 $2,077,485.12 $10,032,485.12 $10,032,485.12
166
ICITY OF SEBASTIAN, FLORID 2006/2007 ANNUAL BUDGETf
SCHEDULE THREE
. DEBT SERVICE PAYMENT SCHEDULE-CONTThmED
$5,630,000 Stormwater Utility Revenue Bonds, Series 2003
Date Principal Interest Total Fiscal Year Total
11/0112006 $0 $98,636.25 $98;636.25
05/01/2007 $240,000 $98,636.25 $338,636.25 $437,272.50
11/01/2007 $0 . $95,936.25 $95,936.25
05/01/2008 . $245,000 $95,936.25 $340,936.25 $436,872.50
11/01/2008 $0 $92,567.50 $92,567.50
05/01/2009 $255,000 $92,567.50 $347,567.50 $440,135.00
11/01/2009 $0 $88,742.50 $88,742.50
05/01/2010 $260,000 $88,742.50 $348,742.50 $437,485.00
11/01/2010 . $0 $84,517.50 $84,517.50
05/01/2011 . $270,000 $84,517.50 $354,517.50 $439,035.00
11/01/2011 $0 $79,623.75 $79,623.75
05/01/2012 $280,000 $79,623.75 $359,623.75 $439,247.50
11/0112012 $0 $74,023.75 $74,023.75
05/01/2013 $290,000 $74,023.75 $364,023.75 $438,047.50
11/01/2013 $0 $68,223.75. $68,223.75
05/0112014 $305,000 $68,223.75 $373,223.75 $441,447.50
11/01/2014 $0 $62,505.00 $67,505.00
05/01/2015 $315,000 . . $62,505.00 $377,505.00 $440,010.00
11/0112015 $0 $56,362.50 $56,362.50
05/01/2016 . $325,000 $56,362.50 $381,362.50 $437,725.00
11/01/2016 $0 $49,862.50 $49,862.50
05/01/2017 $340~000 $49,862.50 $389,862.50 $439,725.00
11/01/2017 $0 $42,892.50 $42,892.50
05/01/2018 $355,000 $42,892.50 $397,892.50 $440,785.00
11/01/2018 $0 $35,437.50 $35,437.50
05/0112019 $370,000 $35,437.50 $405,437.50 $440,875.00
11/01/2019 $0 $27,112.50 $27,112.50
05/0112020 $385,000 $27,112.50 . $412)112.50 $439,225.00
11/0112020 $0 $18,450.00 $18,450.00
05/01/2021 $400,000 $18,450.00 $418,450.00 $436,900.00
11/01/2021 $0 $9,450.00 $9,450.00
05/01/2022 $420,000 $9,450.00 $429,450.00 $438,900.00
Total $5,055,000 $1,968,687.50 $7,023,687.50 $7,023,687.50
167
ICITY OF SEBASTIAN, FLORID 2006/2007 ANNUAL BUDGElj
SCHEDULE THREE
DEBT SERVICE PAYMENT SCHEDULE - CONTINUED
$2,125,000 Infrastructure Sales Surtax Revenue. Bonds,. Series 2003A
Date Principal Interest Total Fiscal Year Total
. . 10/0. 1/20.06 $0 $33,443.75 $33,443.75
0.4/0. 1/20.07 $130.,0.0.0 $33,443.75 $163,443.75 $196,887.50
10./0. 1/20.07 $0 $31,90.0.0.0. $31,900.0.0
0.4/0.1/20.0.8 $135,00.0 $31,900..00. $166,900.0.0 $198,80.0.00.
10./0 1/20.08 $0. $30,043.75 $30,0.43.75
0.4/0.1/20.09 $135,000. $30,0.43.75 $165,043.75 $195,087.50.
10/0.1/20.09 . . $0. $28;0.18.75 $28,018.75
0.4/0. 1/20 1 0. $145,00.0. $28,018.75 $173,0.18.75 $201,0.37.50.
10./0.1/20.10 $0. $25,662.50. $25,662.50.
0.4/0. 1/20. 11 . $145,00.0. $25,662.50 $170.,662.50. $196,325.00
10/0.1/20.11 $0. $Z3,125.00. $23,125.0.0
0.1/0.1/2012 $150,000. $23,125.00. $173,125.00. $196,250.0.0.
10./0.1/20.12 $0. $20,406.25 $20.,40.6.25
0.4/0.1/2013 $155,0.00. $20.,406.25 $175,406.25 $195,812.50.
10./0. 1/20. 13 $0. $17,500..00. $17,500..00
0.4/0.1/20.14. $160.,0.00. $17,50.0..0.0 $177,500..00. $ 195,0.0.0..o.q
10./0.1/2014 $0. $14,300.00. $14,300..00.
0.4/0.1/20.15 $170.,00.0 . $14,300.00. $184,300..00 $198,60.0..00
10./0.1/20.15 $0. $10,900.00 $10,900.00.
04/0. 1/20. 16 $175,000. $10,900.0.0. $185",900..0.0 $196,80.0.00.
1"0./0.112016 $0. $7,400..00 $7,400..00
04/0.1/2017 $185,000. . $7,400.0.0 $192,400..0.0 $199,80.0..00.
10./0. 1/20 17 $0. $3,700.00. $3,700.00
0.4/0. 1/20 18 $185,000 $3,700.00. $188,700..00 $192,400.0.0
. Total $1,870,0.00 $492,800.00 $2,362,800..00 $2,362,800.00
168
ICITY OF SEBASTIAN, FLORID 2006/2007 ANNUAL BUDGE':lj
SCHEDULE THREE
DEBT SERVICE PAYMENT SCHEDULE - CONTINUED
$3,268,890 Paving Improvements Promissory Notes
Date Principal Interest . Total Fiscal Year Total
02/27/2007 $110,606.31 $39,393.69 $150,000.00
. 08/27/2007 $113,039.64 . . $36,960.36 $150,000.00 $300,000.00
02/2712008 $115,526.52 $34,473.48 $150,000.00
08/27/2008 $118,068.10 $31,931.90 $150,000.00 $300,000.00
02/27/2009 $120,665.60 $29,334.40 $150,000.00
08/27/2009 $123,320.24 $26,679.76 $150,000.00 $300,000.00
02/27/2010 $126,033.29 $23,966.71 $150,000.00
08/2712010 $128,806.02 $21,193.98 $150,000.00 $300,000.00
02/27/2011 $131,639.75 $18,360.25 $150,000.00
08/27/2011 $134,535.83 $15,464.17 $150,000.00 $300,000.00
02/27/2012 , $137,495.25 $12,504.75 $150,000.00
08/27/2012 $140,520.51 $9,479.49 $150,000.00 $300,000.00
02/27/2013 $143,611.96 $6,388.04 $150,000.00
08/27/2013 $146,771.42 $3,228.58 $150,000.00 $300,000.00
Total $1,790,640.44 $309,359.56 $2,100,000.00 $2,100,000.00
169
!CITY OF SEBASTIAN, FLORID 2006/2007 ANNUAL BUDGE!1
SCHEDULE FOUR
LEASE PAYMENTS SCHEDULE
Lease Description FY 2006-07 FY 2007-08 FY 2008-09 FY 2009-10 FY 2010..11
Business-type Activities:
Golf Carts Operating Lease $107,987.62 $0.00 $0.00 $0.00 $0.00
Airport Land Lease $175.000.00 $175.000.00 $175.000.00 $175.000.00 $250.000.00
Total Business-type Activities
Annual Lease payments $282,987.62 $175,000.00 $175,000.00 $175,000.00 $250,000.00
Governmental-type Activities:
Construction Equipment $154.693.39 . $154.693.39 $0.00 $0.00 $0.00
Total Governmental-type
Activities Annual Lease
Payrilents $154,693.39 $154,693.39 $0.00 $0.00 $0.00
170
ICITYOF SEBASTIAN, FLORID 2006/2007 ANNUAL BUDGElj
SCHEDULE FIVE
SIX YEAR CAPITAL OUTLAY SCHEDULE SUMMARY
EXPENDITURES PER FISCAL YEAR
DEPARTMENT 2006-07 2007-08 2008.09 2009-10 2010-11 2011-12 TOTAL
GENERAL FUND
010021 MANAGEMENT INFO SERVICES $ 20,000 $ 55,000 $ 10,000 $ - $ - $ - $ 85,000
010040 POLICE SPECIAL OPERATIONS 14,300 72,300 32,000 118,600
010041 POLICE ADMINISTRATION 20,000 102,300 122,300
010042 POLICE SCHOOL RESOURCE UNIT 3,000 3,000
010043 POLICE UNIFORM DMSION 216,980 104,180 179,480 169,880 263,280 267,600 1,201,400
010044 POLICE COMMUNITY POLICING 2,600 2,600
010046 PROFESSIONAL SERVICES 26,500 26,500
010047 POLICE DETECTIVE DMSION 26,800 31,800 25,000 26,000 27,000 136,600
010048 SUPPORT SERVICES DMSION 26,000 26,000
010049 POLlCEDISPATCHDMSION 3,000 4,700 7,700
010051 ENGINEERING 25,000 25,000 35,000 85,000
010052 ROADS AND DRAINAGE 60,000 25,000 30,000 25,000 25,000 25,000 .190,000
010053 STORMWA'IER UTILITYDMSION 150,000 28,000 30,000 208,000
010054 GARAGE 11,800 9,400 .45,000 66,200
010057 PARKS AND RECREATION 63,000 60,000 36,000 46,000 205,000
59 CEME'IERY 35,000 46,943 81,943
010080 GROWTH MANAGEMENT 30,000 5,000 5,000 5,000 45,000
010045 CODE ENFORCEMENT 3,000 22,600 23,300 24,000 72,900
TOTAL GENERAL FUND $ 656,880 $ 594,823 $ 386,780 $ 376,380 $ 314,280 $ 354,600 $ 2,683,743
GOLF COURSE FUND
410110 GOLF COURSE ADMINISTRATION $ - $ 13,000 $ - $ - $ - $ - $ 13,000
410120 GOLFCOURSEGREENS 15,000 32,000 30,000 45,000 122,000
TOTAL GOLF COURSE FUND $ 15,000 $ 45,000 $ 30,000 $ 45,000 $ - $ - $ 135,000
TOTAL BUILDING DEPT FUND $ 22,790 $ - $ 15,425 $ - $ - $ - $ 38,215
TOTAL ALL FUNDS $ 694,670 $ 639,823 $ 432,205 $ 421,380 $ 314,280 $ 354,600 $ 2,856,958
171
172
ICITY OF SEBASTIAN, FLORID 2006/2007 ANNUAL BUDGE'!1
SCHEDULE SIX
SIX YEAR SCHEDULE OF CAPITAL OUTLAY REQUESTS - CONTINUED
POLICE DEPARTMENT (cont) EXPENDITURES PER FISCAL YEAR
010044 PD COMMUNITY POLICING 2006-07 2007-08 2008-09 2009-10 2010-11 2011-12. TOTAL
Laptop Computer 2,600 2,600
0 2,600 0 0 0 0 2,600
010046 PD PROFESSIONAL STANDARDS
Command officer vehicle replacement 26,500 26,500
0 0 0 26,500 0 0 26,500
010047 PD DETECTIVE DIVISION
Portable radio replacement 3,0.00 3,000 6,000
Digital camera 1,800 1,800
Vehicle replacement 22,000 25,000 26,000 . 27,000 100,000
(Funded by DST)
Mobile radio replacement 3,200 3,200
(Funded by DST)
New detective vehicle 23,000 23,000
Laptop computer replacement 2,600 2,600
26,800 31,800 0 25,000 26,000 . 27,000 136~600
010048 PD SUPPORT SERVICES
Command officer vehicle rephicement 26,000 26,000
0 0 26,000 0 .0 0 26,000
010049 PD DISPATCH DIVISION
Replacement portable radios (1) 3,000 3,000
Portable radios (1) 3,000 3,000
Replacement chairs 1,700 1,700
3,000 4,700 0 0 0 0 7,700
010051 ENGINEERING
Vehicle replacement 25,000 25,000 35,000 85,000
$0 $25,000 $0 $25,000 $0 $35,000 $85,000 .
173
ICITY OF SEBASTIAN, FLORID 2006/2007 ANNUAL BUDGE!J
SCHEDULE SIX
SIX YEAR SCHEDULE OF CAPITAL OUTLAY REQUESTS. CONTINUED
EXPENDITURES PER FISCAL YEAR
PUBLIC WORKS 2006-07 2007-08 2008-09 2009-10 2010-11 2011-12 TOTAL
010052 ROADS AND MAINTENANCE
Skidsteer replacement 60,000 60,000
Truck replacement 25,000 25,000 25,000 25,000 100,000
Trailer replacement 10,000 10,000
Jack hammer with compressor 20,000 20,000
60,000 25,000 30,000 25,000 25,000 25,000 190,000
010053 STORMW ATER UTILITY DIVISION
Crew truck replacement 28,000 30,000 58,000
Excavator replacement 150,000 150,000
150,000 28,000 0 30,000 0 0 208,000
010054 (}ARA(}E
Brake drum lathe 5,000 5,000
Cool space cooler 1,500 1,500
Scanner upgrade 1,300 1,400 2,700
Fuel system cleaner 4,000 4,000
Modis engine analyzer 8,000 8,000
Fork lift 15,000 15,000
Car lift 10,000 . 10,000
Truck lift 20,000 20,OQC
11,800 9,400 45,000 0 0 0 66,200
010057 PARKS AND RECREATION
Sign for garden club park 3,000 3,000
Scoreboards replacement 35,000 35,000
Fence repairs 10,000 10,000 20,000
Truck replacement 15,000 16,000 16,000 47,000
Tractor 30,000 30,000
Mower replacement 20,000 20,000 40,000
New park 30,000 30,000
63,000 60,000 36,000 46,000 0 0 205,000
010059 CEMETERY
Columbariums 35,000 35,000
Block retaining wall 46,943 46,943
35,000 46,943 0 0 0 0 81,943
010080 (}ROWTH MANAGEMENT
GIS Technology 30,000 5,000 5,000 5,000 45,000
30,000 5,000 5,000 5,000 0 0 45,000
010045 CODE ENFORCEMENT
Portable radio replacement 3,000 .3,000
Truck replacement 22,600 23,300 24,000 69,900
3,000 22,600 23,300 24,000 .0 0 72,900
TOTAL GENERAL FUND $656,880 $594,823 $386,780 $376,380 $314,280 $354,600 $2,683,743
174
ICITY OF SEBASTIAN, FLORID 200612007 ANNUAL BUDGE!)
SCHEDULE SIX
SIX YEAR SCHEDULE OF CAPITAL OUTLAY REQUESTS. CONTINUED
MUNCIPAL (}OLF COURSE EXPENDITURES PER FISCAL YEAR
410110 GC ADMINISTRATION 2006-07 2007-08 2008-09 2009-10 2010-11 2011-12 TOTAL
Computer hardware & software . 13,000 13,000
$0 $13,000 $0 $0 $0 $0 $13,000
410120 (}C (}REENS
Rough & fairway units 15,000 45,000 60,000
Asphalt maintenance parking facility 12,000 12,000
Greens mower 20,000 20,000
Sand pro 15,000 15,000
Tractor 15,000 15,000
15,000 32,000 30,000 45,000 0 0 122,000
TOTALGOLFCOURSEFUND 15,000 45,000 30,000 45,000 . 135,000
480110 BUlLDIN(} DEPARTMENT
Truck replacement 14,690 15,425 30,115
Laptop computers (2) 3,600 3,600
Laserfiche desktop scanner 4,500 4,500
TOTAL BUlLDIN(} DEPARTMENT F1 22,790 0 15,425 0 0 0 38,215
TOTAL ALL FUNDS $694,670 $639,823 $432,205 $421,380 $314,280 $354,600 $2,856,958
175
ICITY OF SEBASTIAN, FLORID 2006/2007 ANNUAL BUDGE!J
SCHEDULE SEVEN
GLOSSARY
This is a glossary of terms commonly used at public
meetings at which financial matters are discussed:
Ad Valorem Taxes - A tax levied on the assessed value (net
of any exemptions) of real or. personal property. This is
commonly referred to as ''property tax".
Anticipated (revenue. deficit. expenses. etc.) ~ Estimates
used in analyzing and preparing budgets. Anticipated
figures are the equivalent of educated guesses. They are
based on experience and information from a variety of
sources that help government officials determine what they
think the income or expenses will be.
Appropriation from Prior Year Fund Balance (Retained
Earnin2s) - Money not spent in one fiscal year but carried
forward to the next budget year. C~h carried forward is
used to supplement revenues required to pay for all budgeted
expenses.
Budeet. - A plan. of financial. operation embodying an
estimate of proposed expenditures for a given period and the
proposed means of financing those expenditures. Florida law
requires that governments have a balanced budget, with
expenses not exceeding revenues. City employees prepare
an adopted budget; it becomes foimal when adopted by
elected officials. If changes occur during the year, local
governments can transfer funds within a budget or raise fees,
etc. to keep the budget in balance.
CAFR - Comprehensive Annual Financial Report
Capital Improvement Proln"am -Governmental agencies
set up five-year programs for major costs such as the
construction of buildings, land acquisition,. road
improvements and heavy equipment. Capital expenses are
listed separately from operating expenses within the budget
document.
Capital Outlay - Fixed assets which have a value of $750
or more have a useful economic lifetime of more than one
year, or assets of any value if the nature of the item is such
that it must be controlled for custody purposes as a fixed
asset.
Capital Proiect - A project to acquire or improve an asset
with costs more than $50,000 and last more than five year.
Capital project includes land acquisition, construction, repair
or structural improvement of a facility, engineering and
design for a facility, and ~cquisition or repair of equipment.
Detailed information for a capital improvement to include
the time frame for completion, the location, description, the
estimated total expenditure, and the proposed method of
financing.
Capital Proiect Fund - A governmental Fund used to
account for the acquisition and construction of major capital
facilities other than those financed by proprietary funds.
City of Sebastian Cemetery Trust Fund - The City of
Sebastian Cemetery Trust Fund is used to . account for
principal trust amounts received, sale of cemetery lots and
related interest income. One-half of the cemetery lot sales
and the interest portion of the trust can be used to maintain
the community cemetery.
Contineencv Account- Money set-aside for emergencies or
unexpected expenses. Each City fund usually has such an
account to cover. higher-than-expected costs or purchases
that were not anticipated when the budget was being
prepared.
Debt Stlrvice Fund - A governmental accounting fund used
to account for the accumulation of pledged funds that are
legally restricted to pay debts.
Deficit - A term generally applied to the budget asa whole,
reflecting real or projected shortages in revenue. It means
there is not enough revenue to cover expenses.
Enterprises - Activities of governnient, which are operated
and accounted for as business~s. Enterprises rely principally
on user fees earned by the business to fund operations. In
Coty of Sebastian" the Golf Course, Airport, and the
Building Department are enterprises.
EXPenditures/Expenses - Cost of goods or services used.
FAA - Federal Aviation Administration
FDOT - FloridaDepartment of Transportation
FEMA - Federal Emergency Management Agency
Fiscal vear - A 12-month period of time to which the annual
operating budget applies and at the end of which a
government determines its financial position and the results
of its operations. In Florida, the fiscal year for all local
governments extends from October 1 to September 30.
Franchise Fees - Money collected, usually from a private
utility, in exchange for use of a governmental agency's
easements and rights-of-way. Cities authorize the use and
collects a fee in return. Franchise fees also are collected
from garbage and trash services allowed to operate with a
government's boundaries.
176
ICITY OF SEBASTIAN, FLORID 2006/2007 ANNUAL BUDGE~
Fund- A fiscal and accounting entity with a self-balancing
set of accounts recording cash and other financial resources,
together with all related liabilities and residual equities or
balances, and changes therein, which are segregated for the
purpose of carrying on specific activities or attaining certain
objectives in accordance with special regulations,
restrictions, or limitations of that fund,
Fund Balance - A term used to express the equity (assets
minus liabilities) of governmental funds and trust funds.
(}AAP-Generallv Accepted Accountin2 Principals
Uniform minimum standards and guidelines for financial
accounting and reporting. They govern the form and content
of the basic financial. statements of an entity. GAAP
encompasses the conventions, and procedures necessary to
define accepted accounting practices at a particular time.
They include not only broad guidelines of. general
applications, but also detailed practices and procedures.
GAAP provides. a standard by which to measure financial
presentations. The primary authoritative statement on the
application of GAAP to state and local governments are
National Committee on GovemmenW Accounting (NCGA)
pronouncements. Every government should prepare and
publish financial statements in conformity with GAAP. The
objective of government GAAP finanCial reports are
different from, and much broader than, the objectives of
business GAAP financial reports.
{}eneral Fund - The main operating fund for the city; which
is used to account for all financial resources, except those
required to be accounted for in another fund. All city's
departments/divisions except the enterprise fund
departments/divisions are funded by the general fund. Ad
valorem taxes. make up the largest percentage of the. general
fund revenues.
Governmental Funds - These funds account for general
governmental' activities, such as law enforcement, which are
largely supported by taxes and fees. They are reported using
the current financial resources measurement focus and the
modifies accrual basis of accounting.
Interfund Transfer - Budgeted amounts transferred from
one governmental accounting fund to another for work or
services. provided.
Mill - The property tax rate, which is based on the valuation
of property. A tax rate of one mill produces one dollar of
taxes on each $1,000 of assessed property valuation.
Milla2e Rate - A rate expressed in thousands. As used with
ad valorem (property) taxes, the rate expresses the dollar of
tax per one thousand dollars of taxable valuation.
Over Bud2et - Over budget in revenue means there is more
income than expected. Over budget in expenses means
actual costs exceed the budget and funds must be transferred
to provide for the additional expenses by a budget
adjustment.
Permanent Fund - Permanent Funds are used to report
resources. that are legally restricted to the extent. that only
earnings, not principal, may be used for purposes that
support the reporting government's programs.
Proiected Deficit - A projection that, ,based on the current
rate of spending, expenses will be greater than anticipated
revenue. A projected deficit during a budget year usually
necessitates an adjustment in the spending pattern-delaying
purchases or. eliminating planned expenses-to stay within
the budgeted figures.
Revenue - Revenues may be operationally defined in
governmental fund accounting as "all increlJ,ses in fund net
assets except those arising from mterfund reimbursements,
interlund operating and. residual equity transfers, or .long
term debt issues".
Rolled Back Milla2e Rate - The tax rate necessary to give a
governmental agency the same amount of property tax
dollars it received during the previous budget year,
excluding changes in taxable valuation resulting from new
construction, annexation ?r de-annexation.
Shortfall - A term generally synonymous with deficit but
applied to individual revenue accounts instead of to the
budget of a fund or the whole City. A City might have a .
shortfall in a particular account, but a shortfall in the total
budget is called a deficit.
SPD - Sebastian Police Department
Special Revenue Fund - A governmental accounting fund
used to account for special revenues that are legally
restricted to expenditures for particular purposes.
State-Shared Revenue - Revenues collected by the state
and proportionately shared with counties and/or
municipalities on the basis of specific formulas. Such
revenues include: local share of cigarette taxes, fuel taxes,
mobile home license taxes, liquor license taxes, and half-cent
sales taxes.
Taxable Valuation - The value of property after all
allowable exemptions have been subtracted; the values on
which the millage rate is applied and taxes are computed.
TRIM Bill - Florida's Truth in Millage Law that requires
cities to calculate next year's property taxes based on the
same tax dollars they received during the current fiscal year.
Under Bud2et - Under budget in revenue means that money
being collected from taxes and other sources is not as much
as was anticipated. It might necessitate spending
adjustments to prevent a deficit. Under budget in expenses
means that actual expenses are less than the budget.
User Fee - The payment of a fee for direct receipt of a
public service by the benefiting party.
177
ICITY OF SEBASTIAN, FLORID 2006/2007 ANNUAL BUDGE!1
Utility Service Taxes - Taxes paid to municipalities by
users of electricity, telephones, cellular phones, beepers,
. natural gas, bottled gas, and fuel oil.
Valuation - The dollar value of property assigned by the
County property appraiser.
~
178