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HomeMy WebLinkAbout09202006 Special 01Y Cf ~ .c~'.~~ HOME OF PELICAN ISLAND MINUTES SEBASTIAN CITY COUNCIL SPECIAL MEETING WEDNESDAY, SEPTEMBER 20, 2006 - 6:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA PURPOSE: FINAL PUBLIC HEARING AND ADOPTION OF MILLAGE AND FY 2006-2007 BUDGET 1. Mayor Burkeen called the Special Meeting to order at 6:25 p.m. 2. The Pledge of Allegiance was recited. The Mayor's request to have Mr. McCollum participate by telephone was approved with a MOTION by Mr. Neglia and SECOND by Mr. Paternoster with a voice vote of 4.0 3. ROLL CALL City Council Present: Mayor Brian Burkeen Council Member Andrea Coy Council Member Nathan McCollum (by telephone) Council Member Sal Neglia Council Member AI Paternoster Staff Present: City Manager, AI Minner City Attorney, Rich Stringer City Clerk, Sally Maio Deputy City Clerk, Jeanette Williams Finance Director, Shai Francis Airport Director, Joe Griffin MIS Systems Analyst, Barbara Brooke Special City Council Meeting September 20, 2006 Page Two 06.100 4. FINAL PUBLIC HEARING AND ADOPTION - MILLAGE AND FY 2006/2007 BUDGET A. PUBLIC INPUT ON FY 2006/2007 BUDGET Chuck Lever recommended Council salary increases of $100.00 for each member and expense account of $50 per month; and without reservation supported three new police officers; suggested the installation of parking meters to increase City revenue and ban parking during certain hours. James Morrison said an Environmental Planner is not needed at this time, but we do need additional police officers; discussed the $20,000 budgeted for a dog park noting we still have swale problems the $20,000 could be used for. Mayor Burkeen pointed out the dog park funds come from recreation impact fees. B. COUNCIL DELIBERATION AND AMENDMENT OF ADOPTED TENTATIVE BUDGET IF NECESSARY Mr. Paternoster cited page 103, Public Works Department, performance measures, road service calls were one per day and average price is $75 to $100 in the business world, which averages $18,000-24,000 a year that could pay for another position or perform additional maintenance. Mr. Paternoster asked about the increased levels of repairs on outsourced repairs. The City Manager explained it related to fixing heavy equipment such as excavators and backhoes. Mr. Paternoster asked if the outsourcing is farmed out to many qualified shops. The City Manager said it is dependent on what type of breakdown or what is needed. Mr. Paternoster asked if all alignment jobs go to one shop and said he would like to see all repair shops in the area get piece of "the pie." The City Manager said under the new procurement procedures, the best bargain is sought with local vendors. Mr. Paternoster asked about page 136, the 57.87% transportation allotment which the City Manager explained is special revenues allocated for different projects to include Barber Street, Taxiway C and Easy Street. Mr. Paternoster asked if the $1500 Training and Education is for all technicians for one year and the City Manager said yes. Mr. Paternoster said this should run about $2,100-3,500 per technician according to the Automotive Society of Engineers. The City Manager did not think the figure was too low. Mr. Paternoster suggested more training to decrease the outsourced repairs. 2 Special City Council Meeting September 20, 2006 Page Three Ms. Coy reiterated the dog park revenue is from recreational impact fees and was not added in, but was switched from the mooring field, is not cut in stone and can be switched again if necessary, that the Environmental Planner is being shared with Building Department and Growth Management and will be dual certified and if down the road construction slows down, the job description will be modified. She pointed out two years ago Council said they would look into an Environmental Planner and now they are doing so. She said she wished we could commit to more officers but is committed to the rolled-back rate. Mr. McCollum said he is proud of Council because members campaigned for and provided a tax break for the residents. Mayor Burkeen said the budget provides for two full-time police officers but this has been a hot topic in his house and he proposed that one be funded at a full year and two at a half-year. Additional monies needed for this would come from DST and not impact the budget. Mayor Burkeen commended the City Manager and staff for bringing a fiscally responsible budget, and said the Charter amendment that is asking to increase Council salaries is extreme and proposed allocating $200 per month car allowance for Council out of contingency funds. The City Manager said if you call it an expense you could do that. Mr. McCollum said he would agree with salary increases and a car allowance because employees are reimbursed for travel. He asked how adding two officers after six months will balance out in future budgets. The City Manager said he would like to run this by the Chief but his only hesitation is that the future growth rate may not be able to continue to support these officers which haven't been planned for. Mr. McCollum said he has no doubt that when we get to the 2008 budget workshop that more officers will be needed. Mr. Neglia said he likes the Mayor's suggestion, but was afraid of less residential growth next year. Mr. Neglia asked about a transfer of airport operating fund on circle page 14 and the City Manager explained it was a budget summary which shows transaction history. 3 Special City Council Meeting September 20, 2006 Page Four Mr. Neglia asked about the $ 931,156 for the Community Center and the City Manager explained it was DST monies allocated for after the cost of Collier Creek bulkhead repair is realized. Mr. Neglia asked if the Barber Street realignment was the same scenario and the City Manager said it was. Mr. Paternoster pointed out on page 159, residential permits projected were 1200 and the actual amount was 788 so the budget should grow. He thanked the Mayor for his police officer staffing suggestion. Mr. Neglia thanked the Finance Director, Shai Francis for a good, easy to understand budget. C. PUBLIC ANNOUNCEMENT OF MILLAGE TO BE LEVIED - 3.0519 MILLS The Mayor stated the millage to be levied. 1-5 D. ADOPT RESOLUTION NO. R-06-21 - Millage Rate for Calendar Year 2006 - (Finance Transmittal. DR 420 Certification of Taxable Value, R-06-21) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, ADOPTING A MILLAGE RATE OF 3.0519 MILLS FOR THE CALENDAR YEAR 2006; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. The City Manager stated said the Chief preferred to have two officers now. Mr. Paternoster stated it is better to start two officers now from his past work experience. The City Manager asked that the staffing be on the Sept. 2ih agenda for discussion with the Chief present, but that Council approve the millage rate tonight which will not change any numbers. On a MOTION by Mr. McCollum with a SECOND by Ms. Coy, the millage rate was approved with a roll call 5-0. 7-16 E. ADOPT RESOLUTION NO. R-06-22 - Final Adoption of Fiscal Year 2006/2007 Budget - Final Public Hearing and Final Adoption (Finance Transmittal. R-06-22, Schedule A) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, ADOPTING THE BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2006 AND ENDING SEPTEMBER 30, 2007; MAKING APPROPRIATIONS FOR THE PAYMENT OF OPERATING EXPENSES, CAPITAL EXPENSES, AND FOR THE PRINCIPAL AND INTEREST PAYMENTS OF THE BOND AND OTHER INDEBTEDNESS OF THE CITY IN THE CITY'S GENERAL FUND, SPECIAL REVENUE FUNDS, DEBT SERVICE FUND, CAPITAL IMPROVEMENT FUNDS, GOLF COURSE FUND, AND AIRPORT FUND, AND BUILDING DEPARTMENT FUND AS PROVIDED FOR IN SCHEDULE "A" ATTACHED HERETO, 4 Special City Council Meeting September 20, 2006 Page Five ESTABLISHING AUTHORITY OF THE CITY MANAGER TO IMPLEMENT THE BUDGET; PROVIDING FOR SEVERABILITY; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. City Attorney read the Resolution by title. On a MOTION by Mr. McCollum with a SECOND by Mr. Paternoster, Resolution No. R-06-22 was adopted with an amendment of $200 per month for each Council member as a car allowance from reserves. Mr. Paternoster asked why we could not use the money funded for a Public Works Director for two officers and the City Manager explained he was not in a position at this time to recommend operating Public Works without a director. Mr. Paternoster stated because no one has been hired for five years in the Public Works Department and the Department is working, he amended the motion to hire two officers instead of a director, but it died for lack of second. The Mayor said it is ludicrous to go against the staffing recommendation of the City Manager. Ms. Coy concurred with the Mayor and pointed out any money saved during the unfilled time can be given to the Police Department. Mr. Paternoster asked Ms. Coy if she would be willing to give up the Environmental Planner for a police officer, and she said no. Resolution No. R-06-22 passed with a car allowance of $200.00 a month for each member on a ROLL CALL vote of 5-0. 5. OTHER FISCAL MATTERS 17-29 A. ADOPT RESOLUTION NO. R-06-20 - ADOPTING MODIFIED FINANCIAL POLICIES (Finance Transmittal. R-06-20. Attachment) A RESOLUTION OF THE CITY OF SEBASTIAN, FLORIDA, ADOPTING AMENDED FINANCIAL POLICIES GOVERNING VARIOUS AREAS OF BUDGET AND FINANCE AS PROVIDED FOR IN ATTACHMENT "1"; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. The City Manager explained this increased the general fund reserve from 15 to 25% and he recommended that an addendum that this year Council is waiving the financial policy for the contingency policy for one year only. Mr. Gilliams thought a public hearing was not held on the millage rate but the City Attorney pointed out the whole meeting related to the millage rate and was considered a public hearing. 5 Special City Council Meeting September 20, 2006 Page Six On MOTION by Mr. Neglia and SECONDED by Ms. Coy, the modified financial policy (R-06-20) was adopted on a roll call vote of 5-0. 6. Being no further business, Mayor Burkeen adjourned the Special Meeting at 7:20 p.m. Approved at the October 11, 2006 Regular City Council Meeting. ~ Brian Burkeen, Mayor .... 6