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HomeMy WebLinkAbout02262003 REGULARC1TYOF HOME OF PELICAN ISLAND 2. 3. 4. SEBASTIAN CITY COUNCIL MINUTES REGULAR MEETING WEDNESDAY, FEBRUARY 26, 2003 - 7:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA Mayor Barnes called the Regular Meeting to order at 7:00 p.m. The Pledge of Allegiance was recited. A moment of silence was held. ROLL CALL City Council Present: Mayor Walter Barnes Vice-Mayor James Hill Mr. Joe Barczyk Mr. Ray Coniglio City Council Absent: Mr. Edward J. Majcher, Jr. Staff Present: City Manager, Terrence Moore City Attorney, Rich Stringer City Clerk, Sally Maio Deputy City Clerk, Jeanette Williams Airport Director, Jason Milewski City Engineer, David Fisher Public Works Director, Terry Hill Chief of Police, Jim Davis General Services Manager, Paul Wagner Regular City Council Meeting February 25, 2003 Page Two AGENDA MODIFICATIONS (ADDITIONS AND/OR DELETIONS) Items not on the written agenda may be added only upon a majority vote of City Council members (R-99.2~) None. 6. PROCLAMATIONS~ ANNOUNCEMENTS 03.034 A. Reco.qnizin.q the Centennial of the Pelican Island National Wildlife Refu.qe Mayor Barnes read the Proclamation recognizing the centennial that will be celebrated in March 2003 and presented it to Beth Mitchell, Sebastian River Area Chamber of Commerce Director, who addressed the audience about the event. 7. PRESENTATIONS Ao Certificate of Appreciation to Gene Rauth for Planning & Zoninq Service Certificate of Appreciation to Alan Schofield for Code Enforcement Certificate of Appreciation to Ed White for Construction Board Mayor Barnes read and presented certificates of appreciation to Mr. Rauth, to Adrina Davis for Mr. Schofield, and Mr. White was not present. D. Presentation by Representatives from Comcast Cable Corporation The City Manager noted that this item was postponed to March 12th. E. Well Monitorinq Presentation by City EnRineer David Fisher The City Engineer gave an update on City well levels (see data attached), and responded to questions from City Council relative to need for further restrictions. 8. CONSENT AGENDA All items on the consent agenda are considered routine and will be enacted by one motion. There will be no separate discussion of consent agenda items unless a member of City Council so requests; in which event, the item will be removed and acted upon separately. 1-14 A. Approval of Minutes - 2/26/03 Regular Meeting 03.032 15-16 Bo Approve the City Manager Travel to Florida City and County Management Association 57th Annual Conference in Daytona Beach, Florida on May 14-17, 2003 (City Manager Transmittal 2/19/03) 2 Regular City Council Meeting February 26, 2003 Page Three 03.034 C. 17-18 Authorize the Sales of Beer and Wine at Riverview Park for Arlo Guthrie Concert and Fireworks Show on Friday, March 14th, 2003 from 5:00 p.m. until 11:00 p.m. in Designated Area of Riverview Park for Pelican Island Centennial Celebration (Public Works Transmittal 2/19/03, Letter) 03.034 D. 19-20 Authorize the Closing of the Yacht Club Boat Ramp on Thursday, March 13, 2003 at 8:00 p.m. Until Sunday, March 16, 2003 at 8:00 p.m. for Pelican Island Centennial Celebration (Public Works Transmittal 2/19/03) 03.043 E. 21-22 Authorize an Entrance Fee for the Spring Fling Dance Hosted by the City of Sebastian's Team to Benefit the American Cancer Society on March 28th, 2003 from 6-9 p.m. (City Clerk's Office 2/19/03) 03.044 F. 23-26 Authorize the Transfer of Ownership of Aerotrace, Inc. Airport Lease (Airport Transmittal 2/19/03, Letter, Consent) 03.025 G. 27-34 Authorize Change Order #2 to Camp, Dresser & McKee Contract in the Amount of $39,440 and Appropriate Funds in the Amount of $25,856.00 (Engineering Transmittal 2/20/03, Proposal, Change Order) 03.045 H. 35-36 Award Contract with Summerlin's Seven Seas for Pedestrian Bridge and Finger Pier for Schumann Lake in the Amount of $31,000 (Engineering Transmittal 2/19/03, Bid Tab) 03.046 I. 37-50 Waive Formal Bidding Procedures and Authorize the Purchase of New Holland EC-15 Mini-Excavator from Florida Tractor & Equipment for $19,310 less $1,800 Rental Allowance off GSA Contract and Appropriate $17,510 from Discretionary Sales Tax Un-Appropriated Funds (Engineering Transmittal 2/19/03, Quotes, Brochure) 03.047 J. 51-52 Authorize Payment Estimate # 12 to Asphalt Recycling and Appropriate $21,069.34 to Close Project for Total Expenditure of $55,460.52 (Engineering 2/11/03, Contractor Request) O3 .O48 K. 53-56 Authorize Change Order #1 for Restroom Repairs by Flinn Construction in the Amount of $3,096.00 (Public Works Transmittal 2/10/03, Change Order, Exhibit A) 03.049 L. 57-58 Award Contract for Construction of Baseball Fields at Sebastian Elementary and Pelican Island Elementary to T.D.I. International of Stuart, Florida In Total Amount of $113,998.00 (Public Works Transmittal 2/19/03, Bid Tab) 3 Regular City Council Meeting February 26, 2003 Page Four 03.050 M. 59-60 Award Contract to Florida Door Control, Inc. in the Amount of $7,588.00 to Furnish and Install an Automated Access Control System, and Authorize Staff to Execute an Agreement for Same (GSA Transmittal 2/20/03, Tab) 03.009 N. 61-64 Authorize Change Order for Additional Software and Services from I.M.C. For Records Management and Computer Aided Dispatch Software in The Amount of $6,700.00 (PD Transmittal 2/19/03, Appendix I & Appendix II) MOTION by Barczyk/Coniglio "Move to approve consent items A-N." ROLL CALL: Mayor Barnes Mr. Hill Mr. Barczyk Mr. Coniglio Mr. Majcher - aye - aye - aye - aye - absent Roll call carried 4-0 9. COMMITTEE REPORTS/RECOMMENDATIONS 03.039 65-86 Code Enforcement Board I. Interview Unless Waived and Appoint Regular Member Position Which Will Expire 3/1/2006 (City Clerk Transmittal 2/19/03, Applications, Ad, Board Member List) MOTION by Coniglio/Hill "1 move to appoint Leon Griffin to the regular member position which will expire 3/1/2006." ROLL CALL: Mr. Hill - aye Mr. Barczyk - aye Mr. Coniglio - aye Mr. Majcher - absent Mayor Barnes - aye Roll Call carried 4-0 4 Regular City Council Meeting February 26, 2003 Page Five Mayor Barnes then asked for candidates to fill the alternate position. MOTION by Coniglio/Hill "1 move we appoint Robert F. Manuel to the alternate position which will expire 3/1/2006." *Note the expiration date of the alternate position was not provided to Council. This position will expire 6/1/2004. ROLL CALL: Mr. Barczyk - aye Mr. Coniglio - aye Mr. Majcher - absent Mayor Barnes - aye Mr. Hill - aye Roll call carried 4-0 II. Interview Unless Waived and Appoint Businessman Position Which Will Expire 3/1/2006 (City Clerk Transmittal 2/19/03, Applications, Ad, Board Member List) MOTION by Barczyk/Coniglio "1 nominate Mr. Simmons to retain his position as permanent member." ROLL CALL: Mr. Coniglio - aye Mr. Majcher - absent Mayor Barnes - aye Mr. Hill - aye Mr. Barczyk - aye Roll call carried 4-0 10. PUBLIC HEARING - none 11, INTRODUCTION OF NEW BUSINESS FROM THE PUBLIC Item that has occurred or was discovered within the previous six months which is not otherwise on the agenda - sign-up required - limit of 10 minutes each speaker Adrina Davis, Sebastian addressed City Council with his concerns about recent newspaper articles about Waste Management layoffs nationwide. Regular City Council Meeting February 26, 2003 Page Six Bill Germann, Sebastian addressed City Council on the same subject and questioned whether anyone else had received complaints. Mayor Barnes and the City Manager responded regarding the complaints received over the years. 12. OLD BUSINESS - none 13. NEW BUSINESS 03.051 87-98 Authorize the J & S Aviation Buyout Agreement in the Amount of $85,000 (Airport Transmittal 2/19/03, Agreement) The Airport Director presented the buyout agreement. The City Attorney noted the need to add the word "day" on the first page of the agreement. MOTION by Barczyk/Coniglio "Move to approve the attached buyout and relocation agreement and authorize staff to execute same." ROLL CALL: Mayor Barnes - aye Mr. Hill - aye Mr. Barczyk - aye Mr. Coniglio - aye Mr. Majcher - absent Roll Call carried 4-0 03.052 99-102 Resolution No. R-03-07 Establishing an Agreement to Loan the Riverfront Redevelopment District $108,000 for the Purpose of Fundinq a Redevelopment Plan (GMD Transmittal 2/20/03, R-03-07) A RESOLUTION OF THE CITY OF SEBASTIAN, FLORIDA, ESTABLISHING AN AGREEMENT TO LOAN THE RIVERFRONT REDEVELOPMENT DISTRICT $108,000 FOR THE PURPOSE OF FUNDING A REDEVELOPMENT PLAN; ESTABLISH A USE OF FUNDS; ESTABLISH A RATE OF INTEREST; ESTABLISHING A TERM; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE, The City Attorney read Resolution No. R-03-07 by title, and the City Manager explained the purpose of the loan program, and noted that a representative from Iler was present to respond to questions. Regular City Council Meeting February 26, 2003 Page Seven The City Attorney stated the scope of services should be amended to note that if it is determined after Task 11-2 that separate CRAs are appropriate, that separate plans will be prepared instead of a unified plan. MOTION by Hill/Barczyk "1 move to adopt R-03-07as--was there a change to that--as amended--with that addition." ROLL CALL: Mr. Hill - aye Mr. Barczyk - aye Mr. Coniglio - aye Mr. Majcher - absent Mayor Barnes - aye Roll Call carried 4-0 03.053 103-108 Authorize the Aqreement with Iler Planninq Group for Implementation of Phase II of the CRA District Expansion Plan (GMD Transmittal 2/20/03, Scope) The City Manager stated the adjustment would be included that the City Attorney is comfortable with as previously stated. MOTION by Coniglio/Hill "1 move to authorize the City Manager to enter into a consultant services contract with the Iler Planning Group for phase II of the CRA project as amended." ROLL CALL: Mr. Barczyk - aye Mr. Coniglio - aye Mr. Majcher - absent Mayor Barnes - aye Mr. Hill - aye Roll Call carried 4-0 7 Regular City Council Meeting February 26, 2003 Page Eight 03.054 D. 109-110 Award and Authorize the RFQ/Contract to Suffolk Construction Company Inc. from West Palm Beach, Florida in the Amount of $35,953.00 and Move to Appropriate Same to Fund the Project (GSA Transmittal 2/10/03, Request for Qualifications) The City Manager explained the review process that resulted in a recommendation to enter into a contract with Suffolk Construction Company Inc. He noted that Suffolk had entered into an agreement with local contractor Mickey Capp of Capp Custom Builders. He then introduced Rick Gonzalez, REG Architects for an update on the design. Mr. Gonzalez described the three year project which began in 2002 and should be completed in the fall of 2004, at which time work can begin on the existing city hall building and outbuildings. TAPE I-SIDE II (8:04 p.m.) Adrina Davis congratulated Mickey Capp and City Council for this agreement. MOTION by Coniglio/Barczyk "It gives me groat please to move to award and authorize the RFQ/ Contract Documents as submitted, with Suffolk Construction Company, Inc., West Palm Beach, Florida, in the amount of $35,953, and move to appropriate same to fund the project." ROLL CALL: Mr. Coniglio - aye Mr. Majcher - absent Mayor Barnes - aye Mr. Hill - aye Mr. Barczyk - aye Roll Call carried 4-0 14. CITY ATTORNEY MATTERS Commented that he is reviewing bond documents that will be presented in the future. 15. CITY MANAGER MATTERS None. Regular City Council Meeting February 26, 2003 Page Nine 16. CITY CLERK MATTERS 17. 19. Said that Mickey Capp built the City Clerk's vault in 1990, and was always available to help when needed. CITY COUNCIL MATTERS A. Mr. Coniqlio Introduced his new granddaughter Katherine Shear by way of picture. B. Mayor Barnes - none C. Mr. Hill Congratulated Mr. Coniglio's daughter. He also congratulated his colleagues for their vote to proceed with a solid waste contract. D. Mr. Maicher - absent E. Mr. Barczyk Being no further business, the Mayor adjourned the meeting at 8:15 p.m. Approved at the March 12th, 2003 Regular Meeting. Walter W. Barnes, Mayor ATTEST: Sally A. Mai~ , y Clerk 9 INTRODUCTION OF NEW BUSINESS FROM THE PUBLIC SIGN-UP SHEET February 26, 2003 REGULAR MEETING "New Business" as used herein, is defined as an item that has occurred or was discovered within the previous six months USE THIS FORM ONLY FOR INTRODUCTION OF NEW BUSINESS NOT OTHERWISE ON THE PREPARED AGENDA*- LIMIT OF 10 MINUTES PER SPEAKER If the item on which you wish to speak is on the printed agenda, do not sign this form. The Mayor will call for public input prior to Council deliberation on each agenda item. Please raise your hand when he calls for input. Name: New Subject: Name: New Subject: Name: New Subject: Name: New Subject: Name: New Subject: L/1sI:rlCI~I(1C water tcesu'lcQons Districtwide Water Restrictions Water Restrictions Index Site Index t'age Iot g Districtwide water restrictions (water conservation rule) Outdoor irrigation is allowed before 10 a.m. or after 4 p.m. This water conservation rule is year-round and has been in effect since 1991. The rule applies to everyone within the District who uses water outdoors, regardless of whether the water comes from a private well, surface water, or a water supply utility. Check with your local government or water supply utility to see if additional restrictions are in effect in your area. Additional restrictions are currently in effect for portions of Brevard, Lake, Marion, Orange and Polk counties, and all of Seminole and Volusia counties. (Click HERE for more information on these additional restrictions.) Exceptions to the Districtwide water restrictions Watering between 10 a.m. and 4 p.m. is permitted under the following conditions: To learn more about water conservation, please click below. · Irrigation using Iow-volume or micro-irrigation methods such as soaker hoses, drip irrigation, microjets, or a hand-held hose with automatic shut-off nozzle · Irrigation using reclaimed water (provided signs indicating such use are displayed on the property) · When the use of water during these hours is specifically authorized in a permit issued by the District · When water is used to establish new landscaping. Such use is limited to the following: o. One-time, 30-day period for new lawns, landscapes, agricultural crops and nursery stock o One-time, 60-day period for newly seeded or sprigged golf courses, provided irrigation is limited to the amount necessary for plant establishment · When water is needed to "water-in" insecticides, pesticides, herbicides, fungicides, and fertilizers within 24 hours of application · When the source of water is discharged from a water-to-air heat pump Other outdoor water uses such as filling swimming pools, washing cars or pressure washing are allowed anytime. Water conservation measures, such as using an automatic shut-off nozzle on your hose, should be practiced at all times. Background The St. Johns River Water Management District adopted the water conservation rule in 1991 to encourage the efficient use of water. Irrigating before 10 a.m. or after 4 p.m. does your lawn and landscape the most good, allowing water to soak into the ground to the roots of the plants. Watering during the middle part of the day, or the hottest part of the day, wastes water because most of the water evaporates. http://sjrwmd.com/programs/outreach/conservation/restrictions/districtwide.html 2/26/2003 Distfictwide Water Restrictions Page 2 of 2 Though Florida usually receives about 50 inches of rain each year, only a small amount seeps into the ground to replenish underground aquifers. Aquifers are where 90 percent of us in north and east-central Florida get our drinking water. Fickle weather cycles with abundant rain followed by drought cannot replace the millions of gallons of water that are used daily by a growing population. The efficient use of water is necessary now - and for the future. Saving Florida's water resources is a vital responsibility that will take everyone's participation to be successful. Contact us here: Webmaster Non-Frames Links to Major Sections of This Site Home I Welcome I Governing Board I Programs and Projects I What's New I Site Map http://sjrwmd.com/programs/outreach/conservation/restrictions/districtwide.html 2/26/2003 mO~,AN !