HomeMy WebLinkAbout4th quarter performance 2006
City Clerks’ Office Performance
Fourth Quarter Fiscal Year 2005/2006
July, August and September 2006
Submitted by: Sally A. Maio, MMC
City Clerk
and
Deputy City Clerk, Jeanette Williams; Records Program Manager, Donna Cyr; and
Administrative Secretary, Ann Rousseau
Date: October 2, 2006
Legislative Support Matters
??
Prepared agenda packets, attended and recorded:
6 Regular City Council meetings (20.25 hrs)
o
4 Special City Council Meetings (10.25 hrs)
o
1 City Council Workshop (3.5 hrs)
o
??
2 ordinances adopted, 11 passed on first reading
??
9 resolutions adopted
??
Created 1 proclamation for presentation by Mayor
??
Distributed 1 code of ordinances supplements to Council, staff and parties on mailing list
??
Recorded 0 final plats, deeds, and annexations
??
Placed 7 Council agenda display ads in the Press Journal
??
Placed 3 legal notices in Press Journal
??
Coordinated Council travel reimbursements for Florida League of Cities conference in August
Records Management Program
??
100 public records requests
??
17 boxes of records that reached retention & 18 bags of duplicate and OSA records destroyed by Shred-It
10 trees saved
??
Scanned into Laserfiche 30 sets of minutes, 16 agenda packets, 9 Resolutions, 2 Ordinances, 11 Agreements,
and 11 Cemetery files
??
306 Building Permit Folders & Plans scanned by the Building Dept. that were imported reviewed and verified
??
Reviewed and organized Airport files and educated the new Airport Director on public records retention
Election Matters
??
Prepared 2007 Election packets for placement on City website
stnd
??
Assisted SOE with early voting in Council Chambers from August 21 through September 2
??
Preparedand posted ten referendum ballot questions and ordinances in legal ads, Channel 25 and city website
City Board Matters
??
Filled 8 board vacancies
??
City Clerk attended and recorded 2 Charter Review Committee meetings (1.5 hrs)
??
City Clerk and Deputy Clerk attended and recorded 2 Board of Adjustment meeting – (1.75 hrs)
??
City Clerk and Deputy Clerk attended and recorded four 3 Community Redevelopment Agency meetings (3 hrs)
??
Deputy City Clerk attended and recorded 2 Environmental Advisory Committee meetings (5.5 hrs)
??
Records Program Manager attended and recorded 3 Tree Advisory Board meetings (3 hrs)
??
Prepared 2 certificates of appreciation for Mayor presentation
Cemetery Matters
??
Certificates of Interment Rights for 21 locations administered and issued for a total of $15,475.00
Community Matters
Personnel/Educational Matters
??
City Clerk attended FACC Central East District seminar on elections and records management
??
City Clerk and Deputy Clerk attended 2007 FACC Conference Committee Meeting in Palm Beach Shores