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Home My WebLink AboutAnnual 06-07 Budget -ApprovedGOVERNMENT FINANCE OFFICERS ASSOCIATION Distinguished Budget Presentation Award PRESENTED TO City of Sebastian Florida For the Fiscal Year Begirtning October 1, 2005 President Executive Director The Government Finance Officers Association of the United States and Canada (GFOA) presented an award of Distinguished Presentation to the City of Sebastian. Florida for its annual budget for the fiscal year beginning October 1, 2005. In order to receive this award, a government unit must publish a budget document that meets program criteria as a policy document. as an operations guide, as a financial plan, and as a communication devise. The award is valid for a period of one year only. We believe our current budget continues to conform to program requirements, and we are submitting it to GFOA to determine its eligibility for another award. Prepared by the City of Sebastian Finance Department. 1225 Main Street, Sebastian, FL 32958 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2006-2007 ANNUAL BUDGET TABLE OF CONTENTS Page HOW TO READ THE BUDGET ............................... i BUDGET biF.SSAGE City Manager's Letter of Transmittal ............................CML-1 City Manager's supplemental Letter of Transmittal-1...CML-13 BUDGET OVERVIEW Community Profile ..................................................... Total Budget Summary .............................................. Summary of Revenues ............................................... Summary of Appropriations ....................................... General Fund Appropriation Comparison by Department/Divi sio n .............................................. General Fund Appropriation Comparison by Category Total Budget Comparison by Fund ............................ Fund Balance Comparison and Projected Changes.... Personnel Summary by Department/Division............ Debt Obligation .......................................................... POLICIES Mission Statement ...................................................... Financial Policies ....................................................... Financial Accounting Structure .................................. Organizational Chart .................................................. Budget Calendar ......................................................... Budget Process ................:.......................................... BUDGET DETAIL General Fund .............................................................. General Fund Department Budgets: City Council .......................................................... City Manager ........................................................ City Clerk ....................................................... City Attorney ........................................................ Finance ................................................................. Management Information Systems .................... Human Resowces ................................................. Growth Management ............................................ Code Enforcement ............................................. Police Department: Consolidated Budget for all Divisions And Units ................................................... Administration ................................................. School Resowce Officer Unit ........................... Road Patrol Division ......................................... Community Policing Unit ................................. Detective Division ............................................. Support Services Division ................................. Dispatch Unit .................................................... Special Operations ............................................ Professional Standards ...................................... Engineering ........................................................... 1 4 6 12 13 14 15 16 17 19 Public Works Roads and Maintenance .................................... Stormwater Utility Division ............................. Central Garage .................................................. Parks and Recreation ........................................ Cemetery ........................................................... Building Maintenance ....................................... Non-departmental ...................................................... Special Revenue Fu~tds Special Revenue Funds Summary ............................. Local Option Gas Tax (LOGY) ................................. Discretionary Sales Tax (DST) .................................. Recreation Impact Fee Fund ...................................... Stormwater Utility Fund ................................................. Law Enforcement Forfeiture Fund ................................ Gano Resistance Education and Training Program (G.R.E.A.T.) ............................................................. Page 137 141 145 149 153 157 161 163 164 166 168 169 170 172 21 Debt Service Funds ......................................................... 173 23 Discretionary Sales Tax Surtax Revenue Bonds ........... 174 33 Stormwater Utility Revenue Bonds ............................... 17~ 37 Capital Project Funds 38 Capital Improvement Fund Introduction ....................... 177 39 Capital Improvement Fund Revenues by Source and Expenditures by Type .............................................. 178 41 Capital Improvements by Project & Fundins Source.... 179 53 57 61 65 69 75 79 83 89 95 97 101 105 109 113 117 121 125 129 133 Enterprise Funds Golf Course Fund ............................................................. 181 Administration Division .........................:...................... 183 Greens Division ............................................................. 187 Carts Division ................................................................ 190 Airport Fund ...................................................................... 193 Building Department ......................................................... 199 CAPITAL IAiPROVEMENT PROGRAM ................... 205 SCHEDULES Schedule One -Summary of Millage Rates and Tax Collections ..................................................................... 23 3 Schedule Two -Long-term Debt Service Detail .............. 234 Schedule Three -Debt Service Payment Schedule........... 235 Schedule Four -Lease Payment Schedule ........................ 240 Schedule Five -Six Year Capital Outlay Schedule Summary ..................................................................... 241 Schedule Six -Six Year Schedule of Capital Outlay Requests ....................................................................... 242 Schedule Seven -Glossary ............................................. 246 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2006-2007 ANNUAL B UDGET HOW TO READ THE BUDGET This budget document serves two purposes to the users. One purpose is to provide City Council and general public a clear view of the services provided. The other purpose is to serve as an operating plan that conforms to the city's financial policies. There are six sections included in this document. Budget Message -This section includes three budget transmittal letters from the City Manager. The letters address the key policy changes that support the adopted budget document. Budget Overview -This section provides an overview of the key policy issues and programs, community profile and revenue trend analysis, and an overall budget summary. Policies -This section presents the City's policies that guide the preparation of this budget document. Budget Detail -This section is broken down by fund type. • General Fund -This section provides detailed general fund revenue analysis and departmental/division budget information on services, goals and objectives, performance measures, staffing, and expenditure line item budget detail. • Special Revenue Funds -This section provides description of each individual fund as well as detailed line item budget information. • Debt Service Funds -This section provides description of each individual fund as well as detailed line item budget information. • Capital Project Funds -This section provides detailed budget information on funding sources and project appropriation (uses) for all FY 2006/07 capital projects. • Enterprise Funds -This section provides revenue projection for each enterprise fund and detailed departmental/division budget information on services, goals and objectives, performance measures, staffing, and expenditure line item budget detail. Capital Improvement Program -The Capital Improvement Program section provides along-range capital improvement plan. The plan describes planned capital improvement projects and funding sources for Fiscal Year 2007-2012. Schedules -This section provides historical trend information on ad valorem tax millage rates and tax collections. Debt service schedules are provided to support the budgeted line item detail. A five-year capital outlay schedule is included for future planning. A schedule of Glossary helps translate some of the budget language into plain English. CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2006-2007ANNUAL BUDGET CITY OF S~BAST~ HO1~E OF PELICAN ISLANi~ This Page Intentionally Left Blank C1TY OF S~~ST~ HOME OF PELICAN ISLAND 1225 MAIN STREET • SEBASTIAN, FLORIDA 32958 TELEPHONE: (772) 589-5330 • FAX (772) 589-5570 August 30.2006 The Honorable Mayor Bryan Burkeen and City Council City of Sebastian 1225 Main Street. City Hall Sebastian. Florida. USA Re: Fiscal Year 2007 Budget Letter of Transmittal Dear Mayor Burkeen and City Council Members: In compliance with provisions of the City Charter and State of Florida Statutes. I am pleased to submit for your review and consideration the Proposed Fiscal Year 2006/07 Budget. The budget provides a rolled back millage rate from the current fiscal year. This is possible as a result of a strong increase in property values over prior years, as well as implementation of conservative budgeting practices in all city departments. Annual increases in taxable property values have averaged 12.8% over the past six years, whereas this year, taxable property values increased 28.85%. For the Fiscal Year 2006/07 Proposed Budget. Ad Valorem taxes revenue represents 36.8% of total General Fund proposed revenue budget estimates and is the largest single source of revenue for the General Fund. The proposed budget for the coming year reflects our determination to fund important programs and save wisely. The recommendation to roll back the millage rate will not result in a reduction in the delivery of quality services. projects and programs to our residents. Based on the preliminary roll and recommended expenditures, the proposed millage rate is as follow: FY 2005/2006 FY 2006/2007 FY 2006/2007 Current Millage Rate Rolled-back Millage rate Proposed Millage Rate Percent Decrease From Current Rate City Operating 3.9325 3.0519 3.0519 -22.39% For illustrative purposes, the effect of the proposed millage on a home with an assessed value of 5150.000 (net of 525,000 homestead exemption) is presented below. FY 200/2006 FY 2006/2007 FY 2006/2007 Tax Based On Tax Based On Tax Based On Current Rolled-back Proposed Tax Dollar Decrease Millage rate Millage Rate Millage Rate From Current Rate Cit O eratin 5 589.88 $ 47.79 $ 47.79 $ (132.09) CML-1 The Ciry of Sebastian has ambitious goals articulated by City Council, administration, and various boards and committees, many of which were outlined during the course of numerous meetings, discussions and presentations provided by City Council and the Office of the City Manager during the past year. The City Council and administration have worked diligently on developing an identity and character that is distinctively Sebastian. The proposed budget prepared for the City Council's review and consideration keeps the focus and forward momentum that has been established by the community, all consistent with the following goals formally adopted by the City of Sebastian: GOALS 1) An efficient, user-friendly government; 2) Commitment to the future - proactive planning for growth management, technological advances and sound economic development policies; 3) Proactively address issues that will positively impact quality of life; 4) Promote environmental conservation; 5) Implement citywide infrastructure improvement initiatives. With these goals in mind, the highlights of the Fiscal Year 2007 Proposed Budget is as follows: BUDGET HIGHLIGHTS A review of the current Fiscal Year 2006 budget highlights confirms that a budget is a planning document recommending the allocation of resources that will accomplish a municipality's goals and vision. Major factors impacting the Fiscal Year 2006-2007 budget are the ad valorem tax revenue, addition of new employees due to the area growth, employee health insurance, property, casualty, and general liability insurance, stormwater, and area development. Currently the City's General Fund funds nearly 90% of the City personnel. Approximately 70% of the total proposed general fund budget is personnel costs. More than 10% of the general fund budget is for health insurance benefit. The newly approved health insurance contract reflects an 18% increase from the current premium, which has been factored in the proposed budget. Salary increases are governed by Communications Workers of America (CWA) and Police Benevolent Association (PBA) union contracts, as well as management benefits package for exempt employees. The CWA contract is expiring September 30, 2006; City staff is currently working on negotiating a new CWA contract. This proposed package reflects the salary increase under the current CWA contract. The recommended budget proposes an increase of three (3) full time positions and one (1) part-time positions and a decrease of two (2) full-time positions and one (1) part-time position. The net result is an increase of one full- time position for FY 2006-07. The table on the next page shows the number of recommended full-time and part- time positions for the next fiscal year. Personnel increases included in this proposed budget are listed below. • Two (2) full-time road patrol police officers for the Police Department due to the area growth • One (1) Planner position for the Growth Management Department due to the area growth and the implementation of GIS system. • One (1) part-time receptionist for Code Enforcement Division due to the workload. As part of the reorganization effort to reduce costs and operate more efficiently, the purchasing function has been decentralized to the Department/Division level. The reorganization includes the elimination of the Buyer position. The City Manager is the purchasing officer of the City, who oversees the entire purchasing program and enforces compliance issues. In addition to the buyer position, afull-time recreation leader's position has also been eliminated. CML-2 RECOMMENDED FULL-TIME AND PART-TIME POSITIONS Increase/ FY 2005/2006 FY 2006/2007 (Decrease) Department/Division F/T P/T F/T P/T F/T P/T City Council 0 5 0 5 0 0 City Manager 2 0 2 0 0 0 Central Garage 3 1 3 1 0 0 City Clerk 4 1 4 0 0 (1) City Attorney 2 0 2 0 0 0 Finance 6 0 5 0 (1) 0 Mgmt Information Svcs 3 0 3 0 0 0 Human Resources 3 0 3 0 0 0 Police Department 54 8 56 8 2 0 Engineering 6 4 7 4 1 0 Stormwater Utility 13 0 13 0 0 0 Roads & Drainage 12 1 11 1 (1) 0 Building Maintenance 2 0 2 0 0 0 Parks & Recreation 16 17 15 17 (1) 0 Cemetery 2 0 2 0 0 0 Growrth Management 4 0 5 0 1 0 Code Enforcement 3 0 3 1 0 1 Building Department 11 0 11 0 0 0 Golf Course Administration 3 12 3 12 0 0 Golf Course Carts 0 7 0 7 0 0 Airport 3 2 3 2 0 0 SUB-TOTALS 152 58 153 58 1 0 TOTALS 210 211 1 On May 24, 2006, the City Council adopted asix-year capital improvement program for Fiscal Year 2007-2012 and asix-year capital outlay plan for items greater than X7,500 for fiscal year 2007-2012. Staff has incorporated the plan into the proposed FY 2006-07 budget. Beside the road paving project and the heavy equipment lease payment, which are on going, staffs have recommended ten (10) capital projects for consideration. The detailed project listing is located on page 137. Under the City Council's direction, several projects, such as '/a round Stormwater Swale rehab, sidewalk bike path project, and Community Center Phase I have been incorporated into the capital budget. Besides utilizing the traditional funding sources such as Discretionary Sales Tax revenue, Local Option Gas Tax, Recreation Impact Fees, and Stormwater Utility Assessment Revenue, grant opportunities are also being considered and incorporated into the capital budget. Major grant funded projects include the Easy Street renovation and the construction of Taxiway C at the Sebastian Municipal Airport. With the completion of the airport administration building, additional operating costs such as electricity, water and sewer, rent charges from Airport fund to Public Works and Engineering Departments have been programmed. Staff anticipates the moving of the Public Works and Engineering Departments to the airport administration building will take place in early Fa112007. CIVII..-3 The Proposed Fiscal Year 2007 Budget will not depart from the current direction of the city, and we will stay the course by undertaking the following programs, projects and activities: • Continue the stormwater swales and ditches mowing program; • Initiate the storn~water `/4 round Swale rehab program; • Opening and dedication of the historic Sebastian elementary school, with financial assistance from the State of Florida Bureau of Historic Preservation Special Category Grant Program; • Opening and dedication of Sebastian Municipal Airport Administration Facility, to include the Department of Public Works and the Department of Engineering office space and customer ser~rices areas: • Continue partnership with Waste Management, Inc. to provide municipal solid waste collection sen~ices via an exclusive five year renewable option franchise agreement authorized by City Council in June 2003; • Continue implementation of the Sebastian Stormwater Utility Master flan Capital Improvement Program as adopted by City Council in Fiscal Year 2003; • Continuation of Citywide Parks Construction Program, with financial assistance from the Parks and Recreation Impact Fee Fund and various state grants; • Continuation of Street Resurfacing Program; • Continue successful grantsmanship program; • Continue School Resource Officer program to provide services to youth at both Sebastian Elementary School and Pelican Island Elementary School; • Continue implementation of sidewalk installation program; • Partnership with Sebastian Community Redevelopment Agency to initiate additional projects and programs to benefit the Community Redevelopment District; • Implementation of Sebastian Municipal Airport Business Plan; • Continue capital improvements at Sebastian Municipal Airport -via partnership with the Florida Department of Transportation (FDOT) Aviation Section and with the Federal Aviation Administration (FAA). • Continue economic development policy formulation and marketing efforts. COMPARATIVE AND TREND ANALYSIS General Fund expenditures per capita in Sebastian for the last three years reflect a continued effort to increase service level to residents. This is e~~idenced by expenditures per capita and area population increase (reference the table below and CHART n. Through various cost efficiency initiatives (e.g. procurement of grants, outsourcing, low interest financing and bond refinancing), more programs and projects have become possible despite reduced dependency on property taxes. CML-4 City of Sebastian, Florida General Fund Expenditures Per Capita Actual Actual Actual Actual FY FY FY FY Fiscal Year 2002 2003 2004 2005 General Fund General Fund Expenditures (in millions) 7.709 8.88 10.336 12.906 CPI 181 185.2 189.9 198.8 Population (1) 17,167 18,425 19,365 20,048 Amended Proposed Budget Budget FY FY 2006 2007 12.767 12.322 WA WA 20,649 21,269 Expenditures Expenditures Per Capita $449 $482 $532 $644 $618 $579 (1) Population figures are estimates for Fiscal Year 2005 and Fiscal Year 2006. CH.~iRT I .. $700 i 'o $600 $500 :~ ~ $400 $300 .~ $200 U $100 $0 General Fund Expenditures Per Capita (Real Dollars) 2002 2003 2004 2005 2006 2007 Another important consideration involves strict attention to the cost of personal services in the last four years. The comparison of General Fund personnel costs to total General Fund operating expenditures for the past four years is shown in the table below and CI3.ART II. The percentage of General Fund personnel Costs to the total General Fund operating expenditures actually shows a declining pattern from FY 2003 to FY 2006. The percentage increase from FY 2006 to FY 2007 is mainly due to the health insurance premium increase of 18%. Respective analysis and organizational structuring in various departments has enabled administration to budget for capital outlay replacement and to secure equipment to ultimately assist field crews to be more productive. In addition. this budget continues to reflect (although on an even more conservative basis) a current trend directed by City Council and administration to continue funding maintenance projects. CML-5 City of Sebastian, Florida Comparison of General Fund Personnel Costs to Total General Fund Expenditures Total Personnel General fund Fiscal Year Costs Expenditures Percentage 2001-2002 Actual $5,766,002 $7.709,304 74.79% 2002-2003 Actual $6,728.449 58,880,822 75.76% 2003-2004 Actual $7.544,709 510,443,026 72 ~5% 2004-2005 Actual $8.261.416 $12,906,248 64.01% 2005-2006 Projected $7,819.229 $12,568,192 62.21% 2006-2007 Proposed $8,580.543 $12,322.178 69.63% CHART II City of Sebastian, Florida Comparison of General Fund Personnel Costs to Total General Fund Expenditures $15 y c $10 - U ~ $5 - '~ - $0 - 2002 2003 2004 2005 2006 2007 Fiscal Year A significant factor continuously examined by administration on an annual basis is full-time employees per thousand populations. In the past few years, the City has experienced tremendous growth, which pertains to property values and the populations. Under the direction by City Council, Sebastian is actually experiencing a decreasing trend on full-time employees per thousand populations. This is illustrated in Chart III. Sebastian continues to compare quite favorably with other Space Coast and Treasure Coast communities. However, I must advise to caution when using this benchmarl:ing technique since Sebastian does not offer fire protection, water and sewer, and electric utilities services. CML-6 CHART III City of Sebastian, Florida Full-time Employees per thousand Population 8.50 8.00 7.50 - 7.00 - 6.50 2000 2001 2002 .2003 2004 2005 2006 Fiscal Ycar Sebastian continues to benefit financially via the Fiscal Year 2000 directive to remove the then utility tax cap that impeded progressive taxation efforts for many years prior. The vast majority of Florida cities levy the utility tax to offset rising property tax rates and also to fund various capital improvements. As evident with adopted millage rates during the last three fiscal years (see page 163 in Schedule section) as well as this year's recommendation, the aforementioned action has yielded a lower incidence of property taxation. The comparison of General Fund actual undesignated fund balance to the General Fund total expenditures is illustrated in Chart IV and Chart V. (Note -Fiscal Year 2006 information is based on projection) As required by the adopted financial policy, the General Fund unreserved fund balance will be maintained in an amount greater or equal to 15% of the annual General Fund Expenditure Budget. Nationally recognized Government Finance Officers Association also recommend the undesignated fund balance to be no less than one to two months of the General Fund regular operating expenditures. The chart reflects a continued trend the administration has encouraged in maintaining a healthy General Fund undesignated fund balance. Such trends are indicators of the financial stability of a community. On October 1, 2002, the City Council adopted a resolution to designate $1,000.000 from the General Fund undesignated fund balance to provide an advance to the airport for capital improvements, if needed. The line of credit reserve shall expire at the end of Fiscal Year 2007. This explains the significant General Fund undesignated fund balance decrease in Fiscal Year 2003. Even with this designation. the General Fund undesignated fund balance remains healthy and well above the minimum requirement set by the City's financial policies. Hence to stay in this position, the Council will be asked to increase the undesignated fund balance from 1~% to 25% of General Fund expenditures. CHART IV City of Sebastian, Florida Comparison of General Fund Undesignated Fund Balance to General Fund Total Expenditures 15 - ~ 10 - - - ~ ~ 0 , FY FY FY FY FY FY 2001 2002 2003 2004 2005 2006 ^ General Fund Undesignated Fund Balance ~ ©General fund Total Expenditures CML-7 Chart V City of Sebastian, Florida Percentage of General Fund Unclesignated Fund Balance to General Fund Total Expenditures X0.00% ~ 40.00% 30.00% ~ 20.00% a~ a 10.00% 0.00% FY FY FY FY FY FY 2001 2002 2003 2004 2005 2006 BUDGET BY FUNCTION Economic Environment As reported by the University of Florida Bureau of Economic and Business Research, 2006 Estimates of Population, the City of Sebastian continues to grow. In addition, Sebastian is approaching a point in its development evolution reflecting an approximate "build-out" rate of 60%. As such. the City faces challenges relative to growth in both residential and commercially zoned areas. With the continued residential growth, there are parallel new commercial developments. The Village Shops of Sebastian are nearing completion of Phase II, adding several new retail buildings in the "historic fishing village" theme. Commercial growth on the west side of Sebastian continues. with a new Publix grocery store and a new shopping center (Shoppes of Sebastian, Phase I) offering dining and other retail amenities. Several new commercially zoned areas were annexed into the City, and are in various stages of planning for new commercial developments including a Space Coast Credit Union, Shoppes of Sebastian Phase II, Sebastian Crossing Commercial and Sebastian Crossroads Plaza. Several industrial properties have also been developed providing additional service and warehousing opportunities. These include two buildings in the Sebastian Industrial Park, new mini-warehouse buildings in the 512 Commerce Center, a contractor trade building (Arnold's Air) and an auto service building (Firehouse Garage). The Sebastian Community Redevelopment Agency (CRA) continues to play an important role in Economic Development. Recent infrastructure improvements within the CRA area have increased the tax-incremental revenues the City receives. This year, the CRA developed a new program, the Facade, Sign and Landscaping Grant, and has awarded four grants to local businesses. Other businesses are enhancing their exteriors, including the recent Wal-Mart renovation that included upgraded landscaping and new exterior colors that meet the overlay district requirements. The Growth Management Department has worked closely with the Office of the City Manager and Sebastian Municipal Airport to draft development guidelines identifying the uses and aesthetics of new development. The City continues to utilize the web site for businesses that was implemented a year ago, www.sebastianbusiness.com. The website features information on economic incentives. relocation and business development. The City has also strived to provide new businesses with information on the local Chamber of Commerce and the benefits it offers to its members. The City has also developed new procurement standards to include local businesses in the purchasing process. Also, the City's provides support to several local CML-8 festivals. like '"The Sebastian Clambake" and '`The Pelican Island Wildlife Festival" that provide direct economic benefit to the community. General Government The Sebastian Elementary School House renovation project (Old City Hall) currently is underway with a completion date estimated to be in April 2007. This project is funded by the Historic Preservation Grant, and Discretionary Sales Tax Revenue Bond proceeds, and Discretionary Sales Tax Revenue. The building will be used to house the Historical Sociery and Association for Retarded Citizens (ARC). The City Council currently is considering the possibility to relocate the Community Center. Site possibilities have been presented to the Council for consideration. A funding allocation of $931,156 from Discretionary Sales Tax Revenue has been incorporated in the capital budget for the Community Center Phase I- Design and Planning. Currently, the public Works Compound phase I project has been delayed due to funding and priority issue. Further development of this project will be brought before Council for consideration in the near future. Conununity Safety The Sebastian Police Department (SPD) has been working diligently to augment both operations and expectations since the agency received law enforcement accreditation from the Commission for Florida Law Enforcement Accreditation nearly four years ago. This designation has markedly increased SPD's ability to prevent and control crime through more effective and efficient delivery of law enforcement services to the community. Primary reasons for seeking accreditation included: the necessity for SPD to establish goals and objectives with provisions for periodic updating; constant reevaluation of whether departmental resources are being employed in accordance with agency goals, objectives and mission; constant reevaluation of departmental policies and procedures as documented in the department's written directive system; to accommodate correction of internal deficiencies and inefficiencies before they become public problems; and the opportunity to reorganize without the appearance of personal attacks. Essentially, maintaining accreditation will continue to serve as a yardstick to measure the effectiveness of SPD's programs and services, augmenting standards and practices agency wide. Such an arrangement is most appropriate in that growth oriented communities like Sebastian, tend to experience higher incidence of crime as populations continue to diversify and expand. Standards and performance measurements resulting from the accreditation process will continue to guide both SPD and city administration in alleviating such potentially adverse conditions. Although the City of Sebastian continues to remain as one of the fastest growing municipalities in Florida, crime rates have fortunately remained relatively constant. Sociological and economic trends suggest that a relationship typically exists between surges of criminal activity and community growth. This has not at all been the case in the City of Sebastian. As referenced in the Sebastian Police Department 2005 Annual Report, SPD has been quite successful in providing quality law enforcement services to the community. Notable statistics reflective of this position include Sebastian's total index crime clearance rate of 31%, compared to the state average rate of 22.6%, and Indian River County's rate (collective average of all agencies and jurisdictions) of 24.4%. Sebastian has experienced slight increases in certain crimes including aggravated assault, sexual assault, burglary and Vehicle theft. Robbery has decreased slightly. There were no homicides in 2005. Despite recent policy directives by The School District of Indian River County not to sustain partnership with the City of Sebastian to continue the School Resources Officer Program, the Fiscal Year 2007 Proposed Budget recommends continued sponsorship of two officers, one to remain stationed at Pelican Island Elementary School and the other at Sebastian Elementary School. The encouragement of this program remains indicative of the philosophy that preventative education for this age group is most effective in preventing long-term juvenile crime, as well as to instill the importance of community safety and responsibility. Such rationale also justifies the Drug Awareness Resistance Education (D.A.R.E.) and Gang Resistance Education and Training (G.R.E.A.T.) initiatives as well as a new child abduction resistance course called Resist Aggression Defensively (R.A.D. Kids). The programs retrain very popular among both children and parents and are expected to continue in fiscal year 2007 via assistance from various grant programs sponsored by the United States Department of Justice. CML-9 The Fiscal Year 2007 Proposed Budget also supports the continuation of two progressive safety programs recently initiated in the community, the SPD K-9 Unit and the Sebastian Marine Pah•ol. The K-9 initiative became possible as a result of numerous charitable efforts in the community. including unsolicited seed funds donated by pupils at Pelican Island Elementary School, as well as contributions from area businesses. Employment of police K-9 units will continue to assist officers by conducting extremely sensitive investigations, including narcotics detection and locating missing persons, as well as to help track criminal suspects more expeditiously. The Sebastian Marine Patrol Program was started with a 50% grant from the Florida Inland Navigational District. We were able to assign a patrol officer to the boat last summer and we are currently involved in educational and enforcement actions that most of the boaters are accepting with open arms. Transportation The current Fiscal Year marked completion of the Louisiana Avenue Improvement project. The improvements include drainage enhancement, resurfacing and reconstruction of street, and street lighting. The Department of Engineering continues working on a long-term street-resurfacing program for the next 10 to 15 years. City administration will also continue to program funding for streetscape projects to help maintain public safety and beautification efforts. In addition, capital improvement programming for sidewalk installation throughout the City will continue for both the short and long term by the Department of Engineering as funding and resources permit. Fiscal Year 2007 includes plans for beginning the design and engineering of the Barber Street Realignment and Easy Street Renovation projects. Airport The Fiscal Year 2002 adoption of the current Sebastian Municipal Airport (SMA} Master Plan has yielded numerous successes and accomplishments involving the ability to receive federal and state grants, which permitted for much needed infrastructure improvements at the Airport. Significant accomplishments during the current year include Rehabilitation of Runway 9-27 Phase II, Rehabilitation of Taxiway A & Apron, and the Airport Administration Building. All above projects were funded with the assistance from FAA and FDOT. The Airport Administration Building is to house the Airport, Public Works, and Engineering personnel. The official dedication will be held in late September 2006. With the completion of the Airport self-serve fuel facility, which is expected to be completed in first part of the new fiscal year, staff estimates the facility will generate approximately $200,000 in fuel sales in the first year. This venture will help diversify airport revenues. As Sebastian Municipal Airport's infrastructure is being developed to attract businesses and create jobs in our community, a comprehensive business plan has been developed and submitted to the public and the City Council for approval via a workshop held in August 2006. Presently requested changes are being incorporated into the business plan, which will be submitted to the City Council for official adoption. Once the business plan has been adopted, the City can start marketing the airport property for leasing opportunities. A thorough business plan is not only critical to the economic viability of the Sebastian Municipal Airport, but also aids the City of Sebastian in controlling growth by establishing minimum standards and guidelines for both aviation and non-aviation development, as demand increases for leaseholds at the airport. Physical Environment In response to the need to comprehensively address and implement long-term solutions to community drainage and other stormwater related problems, City Council established a stormwater utility that levies an annual fee on a per unit/property basis throughout the community. Since the inception of fee collection in Fiscal Year 2002, the City has received $3,755,489 and estimates to receive approximately $820,000 in Fiscal Year 2007. In FY 2004- 05. The Council removed the percentage cap on the utilization of stormwater utility fees for maintaining the existing stormwater system. In Fiscal Year 2004, the City of Sebastian was successful in securing the community's first ever revenue bond dedicated specifically to finance large-scale comprehensive stormwater utility improvements. This authorization CML-10 yielded an initial $5.6 million commitment to help finance capital improvement programs that govern implementation of a series of projects designed to better facilitate drainage flow dynamics citywide. In FY 2005- 06, City Council finalized plans to move forward with the Collier Creek Canal and Twin Ditch projects. The move has necessitated that the use of the Stormwater Utility Revenue Bonds focus on the completion of these projects while delaying other projects such as Periwinkle Drive and Middle Stonecrop. Any future funding shortage may require transfers from the Stormwater Utility Special Revenue Fund. Stormwater maintenance has long been an issue for City residents. The upkeep of the ditches and swales has been an extreme challenge for the Stormwater Division. Shortage of funding for maintenance crews and proper equipment has contributed to this issue and needs to be addressed by City management. In FY 2005-0b, City outsourced the Swale and ditch maintenance to enable City crews to focus efforts on different stormwater maintenance practices. This action also allows a more consistently maintained ditches and swales and reduces the number of swale drainage complaints. The current ditch and Swale mowing contract amounts to $856,557. This brings the stormwater maintenance to a $1.8 million dollar operation funded 65% through General Fund revenues and 35% through Stormwater assessments. Once the mowing pattern is established, the contract mowing service costs should drop to a more reasonable level in the next fiscal year. Culture and Recreation City administration will continue to provide program funding for beautification and landscaping improvements throughout the City, as opportunities become available. The current Fiscal Year marked completion of the Riverview Park project. The project is 42% funded by the Florida Recreation Development Assistance Program and 58% funded by Discretionary Sales Tax revenues. The project includes twin piers, pavilions, an observation deck, and a splash pad. Several neighborhood park playground improvements have also been accomplished in the current fiscal year, which includes Easy Street park, Bryant Court park, and Blossom park. Fiscal Year 2007 includes plans for Hardee Park Improvements, a mooring field, and the rebuilding of Schumann Park racquetball basketball courts, which was destroyed by hurricane Frances and hurricane Jeanne. The rebuilding of the Schumann Park racquetball basketball courts is funded by FEMA reimbursement. Summary There are a lot of numbers, indicators, projections, charts and graphs in this budget document. Rightfully so, being that this budget reflects Sebastian's vision and focus on improving the quality of life for our citizens, businesses, and visitors respectively. This budget reflects community values, goals, objectives, and ideas. The Proposed Fiscal Year 2007 Budget continues to represent the character of a city whose unique identity distinguishes itself from other geographic areas of both Indian River County and throughout the Treasure Coast. City administration began finalizing its recommendations for next year's budget with 75% of the current fiscal year completed and 74% of the approved budget expended and 72% of the anticipated revenues collected. The projected Fiscal Year 2006 General Fund Undesignated Fund Balance is estimated to be approximately 29% of the total General Fund expenditures, which has exceeded the Financial Policy requirement of 15% minimum. A recommendation to change the General Fund Undesignated Fund Balance requirement from 15% minimum to 25% minimum will be brought to you for consideration at the final budget hearing. Fiscal Year 2007 will mark the eighth consecutive year of administering a performance budget. This budget document contains two additional critical sections indicative of performance measurement, the accomplishment segment and performance indicator section for departments and divisions. However, this is a continuous process, as more work is required to truly solidify our belief that we are on the right track. Total appropriation for all funds is recommended to be $27,692,947. As such, the overall Fiscal Year 2007 Proposed Budget is financially sound and delivers services our residents have come to expect. CIVIL-11 FY 2005 FY 2006 Amended Recommended Dollar Percentage Budget Budget Chance Change General Fund $ 12,767,391 $ 12,322,178 S (445,213) -3.4990 Special Revenue Funds 4,636,715 5,730,476 $ 1,093,761 23.5990 Debt Service Fund 1,478,392 1,473,330 $ (5,062) -0.34% Capital Projects Funds 1,450,763 x,033,421 $ 3,582,658 246.9590 Golf Course Fund 1,676,979 1,634.235 $ (42,744) -2.55"'0 Airport Fund 411,726 396,235 $ (1,491) -3.7690 Building (1) 2,341,889 I ,103,072 $ 2,005,090 85.6290 TOTAL $ 24,763,855 $ 27,692,947 $ 6.172.999 24.93% The Sebastian Management Team looks forward to working with the City Council during the upcoming public hearings, as well as welcomes the opportunity to address questions and concerns accordingly. In summary, the Fiscal Year 2007 Proposed Budget outlines and supports the city's good financial position; further expands city- wide beautification; continues attention to preserving and enhancing our community's small town atmosphere; encourages conservation initiatives; supportive of expanding private/public partnerships and economic development. Earlier this year, the nationally recognized Government Finance Officers Association awarded the Distinguished Budget Presentation Award to the City for its Fiscal Year 2006 budget document. This is the second time the City received this honor. This award is the highest form of recognition in governmental budgeting and represents a significant achievement by our City. A special and very personal thanks goes out to the Management Team who assisted the Office of the City Manager and the Finance Department in preparing this year's budget submission, including department directors who contributed invaluably in preparing the budget document. With the hard work and dedication provided by employees and the Management Team, I am confidant in our ability to provide the same high quality services that citizens have Sebastian have enjoyed. CML-12 u>Y of S~~T~°W HOME OF PELICAN ISLAND 1225 MAIN STREET • SEBASTIAN, FLORIDA 32958 TELEPHONE: (772) 589-5330 • FAX (772) 589-5570 September 30, 2006 The Honorable Mayor Brian Burkeen and City Council City of Sebastian 1225 Main Street, City Hall Sebastian, Florida, USA Re: Fiscal Year 2007 Supplemental Budget Message Dear Mayor Burkeen and City Council Members: At the first budget hearing, Council authorized the City Manager to increase the school crossing guards pay rate from $7.00 per hour to $12.00 per hour. The total financial impact of this action is $12,320. At the final budget hearing, Council authorized the City Manager to increase each Council member's expense account from $50 per month to $250 per month. The financial impact for this action is $12,918. In order to facilitate the process without changing the total General Fund adopted budget amount, the General Fund contingency account was reduced by $24,700. CML-13 City Manager CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGETI COMMUNITY PROFILE General Description The City of Sebastian, Florida is located in Indian River County approximately midway through the east coast of the Florida Peninsula (between Melbourne and Vero Beach) in an area known as the Treasure Coast. It is recognized as the Home of Pelican Island, the first designated wildlife refuge in the United States. The City of Sebastian was first incorporated as the Town of Sebastian in 1924. In the late 1950s General Development Corporation purchased the land from the Mackie family of Miami and began the development of a planned community that is now the City of Sebastian. The City has a population of approximately 20,000 living in an area of approximately 14.6 square miles. The City has seen rapid growth in the past several years and it ~is anticipated to continue. The City of Sebastian boasts beautiful parks, public and private elementary schools, middle schools, and a high school just outside of its limits, an unobstructed view of the infra-coastal waterway in the Indian River Lagoon along its riverfront district, close proximity to Atlantic beaches, a police department, shops and restaurants, many churches, several City festivals each year, monthly arts and crafts shows, concerts in the park, a municipal golf course and airport, and a central location with easy access to I-95 and the Florida Turnpike. Education The city of Sebastian hosts five public schools: Pelican Lsland Elementary School (PK through Grade 5); Sebastian Elementary School (PK through Grade 5); Sebastian Junior High Charter School (Grades 6, 7, 8); Sebastian River Middle School (Grades 6, 7, 8); and Sebastian River Senior High School (Grades 9 through 12). Higher education is also available in the Sebastian azea. There are two 2-year colleges, Indian River Community College and Brevazd Community College, and one 4-year institution, Florida Institute of Technology (Florida Tech). Sixty minutes to the northwest, Orlando hosts a number of colleges and universities offering academic and trade curriculum. Workforce Retail sales and the service industries remain the largest sectors of employment in Sebastian area. The historical overall unemployment rate for the area over the past ten years and the projected unemployment rate for the next ten years are greater than that of the state of Florida. This high number indicates that the influx of residents to the azea continues to outpace job creation. According to the U.S. Census Bureau (2000), 86% of the population age 25 or older aze high school graduates and 23.1% hold a bachelor's degree or higher. The geographical area of the City of Sebastian, just north of the Treasure Coast, houses a number of high-tech industries including NASA and various aerospace industry-related businesses. This attracts a workforce with a higher than average education and technical skills to the vicinity. The area median age for 2004 was 48.1 and median household income for 2004 was $40,677 per Bureau of Economic and Business Research. 1 CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGEI'1 Major employers in the County are shown below along with their approximate level of employment as of January 2006. Major Employers in Indian River County Establishment School District of Indian River County Indian River Memorial Hospital Indian River County The New Piper Aircraft Publix Supermarkets City of Vero Beach Sebastian River Medical Center John's Island Hale Indian River Groves Wal-Mart Indian River Estates Disney's Vero Beach Resort Grand Harbor Management Visiting Nurse Association Sun Ag. Inc. Dodgertown Complex St. Edwards School City of Sebastian Macho Products, Inc./MDI Flight Safety International CVS Warehouse/Distn~bution KB Home Medical Data System Indian River National Bank Industry/Prodnct Government Health Care Government Manufacturer Retail Grocery Government Health Care Residential/Resort Citrus Retail RetirementlLife Care Resort Hotel Developer Health Care Citrus, Agric. Convention/Sports Independent School Government Manufacturer Flight Instruction Distribution Home Builder Collection Agency Banking Number of Employees 2,106 1,549 1,528 1,100 950 600 525 475 470 462 434 310 303 297 270 255 243 207 200 162 150 146 140 131 Source: Indian River County Chamber of Commerce 2 CITY OF SEBASTIAN, FLORIDA 2006!2007 ANNUAL BUDGE Population/Growth The City of Sebastian has undergone significant growth in the last ten years. The annual growth rate in Indian River County is projected to be 1.9% versus the State of Florida's annual growth rate projection of 1.6%. The City continues to remain as one of the fastest growing municipalities in Florida. In addition, Sebastian is approaching a point in its development evolution reflecting an approximate "build-out" rate of 60%. The City continues to face challenges relative to growth management, as a tremendous ability to grow and develop, both in residential and commercially zoned areas of the community exist. With such dynamics, new commercial and industrial facilities will likely be proposed in response to respective market demands indicative of an expanding population. Accordingly, it becomes necessary to continue initiatives to facilitate long-range planning and growth management practices to help reflect and govern Sebastian's efforts to maintain and support its small town, good quality of life atmosphere. e~ty of Sebastian, Florida FY 2006/07 Total Appropriations $27,692,947 Debt Service 532% Contingency Capital ~ ~ 1.82% Projects` 1, 18.18% >,.r_^,yP,:~:_. ~._~ a ~- (.' Operating 74.68% Source: University of Florida, Bureau of Economic and Business Research 3 CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE The Fiscal Year 2006/07 adopted budget continues to focus on the community growth as in the previous years. In addition, the focus has expanded to include the principal issue of decreasing ad valorem tax millage rate to be in line with the local property value appreciation, as well as implementing and funding the recommended service level. Reducing the millage rate has become a challenge for the City Manager and management staff. For Fiscal Year 2006/07, the City Council was able to adopt a rolled back rate of 3.0519, mainly due to a 28.85% increased in property value. In the past, the reduction of millage rate was not the primary focus of the budget process. The primary budget focus was on maintaining and expanding the service level to meet the community needs. TOTAL BUDGET Si:1PVIlVI.ARY The annual budget for the City of Sebastian is divided into four major components, which include all appropriations for the city. The total budget, including all four components, is $27,692,947. The four components include the following: • Operating Budget: The operating budget finances the day-to day provision of city services. The budgeted amount for Fiscal Yeaz 2006/07 is $20,680,867. • Capital Projects Budget: The Capital Projects budget funds the construction of city facilities, such as roads, drainage, and parks projects. The budgeted amount for Fiscal Year 2006/07 is $5,033,421. • Debt Service Budget: The debt service budget funds scheduled debt service payments for city's long- term debts. The budgeted amount for Fiscal Year 2006/07 is $1,473,330. • Contingency/Reserve: The contingency/reserve appropriation, which is made up of fund reserves and is available to cover emergency expenses or revenue shortage. The contingency/reserve budget for Fiscal Year 2006/07 totals $505,329. The percentages of each component of the total budget aze presented in the graph below. City of Sebastian, Florida FY 2006/07 Total Appropriations $27,692,947 Debt Service_ 5.32% Contingency Capital - 182% Projects j 18.18% - ' ~`~~~''°' t -~- -- ~~ ~ ~,,~;; ~•, Operating ~~ 74.68% 4 CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGETI FY 2006/07 BUDGET SUIVIlVIARY FOR ALL FUNDS ESTIMATED REVENUES: Taxes: Ad Valorem Sales and Use Taxes Utility Service Licenses and Permits Intergovernmental Revenue Charges For Services Fines and Forfeitures Franchise Fees Stormwater Assessment Recreation Impact Fees Miscellaneous Revenue TOTAL ESTIMATED REVENUES Transfers-In (1) Cash Balances Brought Forward TOTAL ESTIMATED REVENUES, BALANCES AND TRANSFERS EXI'ENDITURE/EXPENSES• General Government Public Safety Physical Environment Transportation Culture and Recreation Debt Service TOTAL EXPENDITURE/EXPENSES Transfers-Out (1) Reserves SPECIAL DEBT CAPTTAL GENERAL REVENUE SERVICE PROJECTS ENTERPRISE ALL FUND FUNDS FUNDS FUNDS FUNDS FUNDS $ 4,539,000 $ - $ - $ - $ - $ 4,539,000 - 3,847,000 - - - 3,847,000 2,182,027 - - - - 2,182,027 231,200 - - - 1,031,400 1,262,600 2,380,000 10,000 - 2,212.500 - 4,602,500 441,342 - - - 2,010,157 2,451,499 55,900 8,000 - - - 63,900 960,475 - - - - 960,475 - 820,000 - - - 820,000 - 360,000 - - - 360,000 397,562 293,000 2,850 - 91,985 785,397 11,187,506 5,338,000 2,850 2,212,500 3,133,542 21,874,398 736,192 - 1,470,480 2,820,921 - 5,027,593 398,480 392,476 - - - 790,956 $12,322,178 $5,730,476 $1,473,330 $ x,033,421 $3,]33,542 $27,692,947 $ 3,148,693 $ - 2,850 $ - $ - $ 3,151,543 4,687,174 21,500 - 85,000 1,082,209 5,875,883 1,572,140 _ 3,500 - 800,000 - 2,375,640 1,627,449 202,429 - 2,912,571 358,735 5,101,184 1,057,256 - - 1,081,156 1,332,245 3,470,657 - 300,000 1,470,480 154,694 301,990 2,227,164 12,092,712 527,429 1,473,330 5,033,421 3,075,179 22,202,071 80,000 4,868,047 - - 37,500 4,985,547 149,466 335,000 - - 20,863 505,329 TOTAL EXPENDITiTRES/EXPENSES, TRANSFERS AND RESERVES $12,322,178 $5,730,476 $1,473,330 $ 5,033,421 $3,133,542 $27,692,947 (1) The difference between the transfers-in and the transfers-out represents a transfer from the Cemetery Trust Fund to the General Fund for capital equipment purchase. The Cemetery Trust Fund is not a budgeted fiord and therefore is not included in the FY 2006/07 annual budget. 5 CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE SUMMARY OF REVENUES Total revenues available to the city in FY 2006107 from all sources are estimated at $27,692,947. As illustrated in the graph below, tax revenues make up approximately 38.16% of total budgeted revenues. Tax revenues include ad valorem taxes, discretionary sales tax, and utility service tax. Intergovernmental revenues makeup 16.62% of revenues. These are comprised of state shared revenues and federal grants, state grants, and local grants. Charges for services represent an additional 8.85% of revenues, and are generated mainly by the enterprise activities of the city. City of Sebastian, Florida To tal Budgeted Revenue by Sources FY 2006/07 T~sfcs-In Catfi Forward 18.15% 286y. Miscellaneous 284% Taxes 36.16% Rec. Impact Fee 1.3•/. nasessment 296% .,~t,;~ Fees Liceases and Fits 3.47Yi ~ 4.56% InterBovernmeatal Fines 0.23% Chargta For ~~~ Services 8.85°/a 16.62% The table presented below provides a summary of the changes in the FY 2006/07 revenues compared to the FY 2005/06 budget. Intergovernmental Revenue has an increase of 99.73% mainly due to the anticipated federal grants for FY 2006/07 projects. Licenses and permits have a decrease of 11.2% due to the slow down on construction activity. Fine and forfeitures has a decrease of 16.61 % mainly due to the change in the Florida Constitution, which has shifted the fine revenues from cities to the court system. Miscellaneous revenue has an increase of 126% mainly due to the projected interest earnings. Transfers-in has an increase of 28% represents additional inter-fund transfers needed for capital projects. Cash forward has a decrease of 32.57% mainly due to the one time transfer of fund balance reserve to the Building Department in FY 2005/06 for the change of Building Department fund type. Total Budgeted Revenue ~ FY 2003/04 FY 2004/OS FY 2005/06 FY 2006/07 (Decrease) Decrease ~ Taxes S 8,179,344 $ 9,483,664 $ 4,511,674 S, 10,568,027 $ 1,056,353 11.11% Licenses and Permits 1,867,920 1,587,675 1,421•,880 1,262,600 (159,280) -11.20% Intergovernmental Revenue 5,634,308 7,865,263 . 2,304,359 4,602,500 2,298,141 99.73°k Charges For Services 2,055,163 1,994,278 2,460,804 2,451,499 (9,305) -038% Fines and Forfeitures 118,918 95,699 76,625 63,900 (12,725) -16.61°/a Franchise Fees 770,600 886,390 879,700 960,475 80,775 9.18% Stormwater Assessment 757,712 758,887 804,980 820,000 15,020 1.87% Recreation Impact Fee 557,700 385,775 360,000 360,000 - - 0.00% Miscellaneous Revenue 828,885 599,607 347,345 785,397 438,052 126.11°~ Total Operating revenues S 18,319,338 S 23,657,238 $ 18,167,367 $ 21,874,398 $ 3,707,031 20.40% Debt Proceeds 7,756,780 - - - - 0.00% Transfers-In 3,191,598 3,851,765 3,915,957 5,027,593 1,111,636 28.39% Cash Forward - - 1,173,039 790,956 (382,083) -32.57% Total Revenues S 31,718,928 S 27,509,003 S 23,256,363 S 27,692,947 $ 4,436,584 19.08% 6 CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGETI The following is an overview and analysis of all the major revenue sources for the city. The overview provides a description of the revenue and the authority to collect such revenue. The analysis provides up to ten years trend for each major revenue source. Taxes Ad Valorem Taxes Florida Statutes provide the authority for municipal governments to adjust their property tax rates. Article 7 of the Florida Constitution allows municipalities to levy property taxes (section 9), creates the homestead exemption (section 6) and exempts motor vehicles (automobiles, boats, and mobile homes) from property taxation (sectionl). The value of property is determined by the County Property Appraiser (Florida Statute 192.042). The Property Appraiser assesses each property within the County -for that property's value in its highest and best use. Any applicable exemptions are deducted from this total to arrive at the taxable value. Millage rates are charged against the taxable value to arrive at the total tax on each parcel. One mill equals a $1 tax for each $1,000 of taxable value. Due to discounts, non-payments and possible Value Adjustment Board changes, it is prudent to budget at less than 100% of assessed property tax revenue. Florida Statute 200.065(2)(a) 1 requires cities to budget at least 95% of taxable value. In FY 2006/07 the city has budgeted at 95%, or $4,510,500. Ad valorem taxes, or property taxes, provide approjcimately 16.29% of the city's total revenues. The ad valorem taxes are recorded in the city's general fund. The graphs below illustrate a significant increase in ad valorem revenues and property value over the last several years. The FY 2006/07 property value actually has an increase of 28.85% from the previous year while the Ad valorem tax revenue only has a moderate increase of 7.26%. This moderate increase is mainly generated from new constructions due to the adoption of a rolled back millage rate of 3.0519. Rolled back millage rate definition is located on page 247. A summary of city's millage rates since 1986 is located in the schedule section of this document on page 233. City of Sebastian, Florida Ad Valorem Revenues H $5 ~ $4 ~ $3 $2 $1 $0 ~9°0 ~~99 ~yd'° tid'~ ~~ti ry~° ti~ ti~ a°°6 ~°°~ City of Sebastian, Florida Taxable Property Values N $2,oao c $1,500 - __ S1,000 ~ $500 $0 CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE Utility Services Tax Utility Services Tax is a tax levied on purchases of electricity, water, and LP gas services on customers within the city limits. A rate of 10% of the monthly purchase price is applied for such services. Tax is collected per Florida Statute 166.231 and city Code of Ordinances Sec. 94-26. Majority part of the Utility Services Taxes is from Electric Utility Service Tax. For FY 2006/07, $1,311,190 is estimated to be received based on trend analysis. The Utility Services Tax revenues are recorded in the General Fund. It provides approximately 4.7°10 of the city's total revenues. The graph below illustrates a steady increase in Utility Services Tax, which is population driven. The significant increase in revenue from FY 1999 to FY 2000 is due to the removal of the $2.50 Utility Services Tax cap by the City Council. $1,500,000 $1,250,000 $1,000,000 $750,000 $500,000 $250,000 $0 Communication Service Tax City of Sebastian, Florida Electric Utility Services Tag 90 00 00 O~ ~' 00 OrO ~ The Communication Service Tax replaced the franchise fee for dealers of communications services (including, but not limited to, phone and cable TV services). The tax in the city is S% of the sales price on all taxable sales of communication services provided within the municipality. The revenue estimate for FY 2006/07 is $870,837, which is a 5.5% increase from the FY 2005/06 collection level. The revenue estimate is provided by the Legislative Committee on Intergovernmental Relations (LC1R). The Communication Service Tax is recorded in the city's general fund. . Discretionary Sales Tax The discretionary sales tax is the seventh-cent or an additional one-cent sales tax levied by Indian River County. Indian River County voters passed the Optional One-cent Sales Tax in March 1989 to be used for infrastructure needs of the County. The tax is effective for afifteen-year period. In November of 2002, an extension was approved by voter referendum to extend the Optional One-Cent Sales Tax another fifteen years until December 31, 2019. The tax funds are distributed to participating cities within the County on a percentage basis determined by the city's population. The city receives the monthly distribution approximately two months after the retail sales take place. For FY 2006/07, $3,127,000 is estimated to be received based on the trend analysis and the estimate provided by the Legislative Committee on Intergovernmental Relations (LCIR). Which is a 13.7% increase from the FY 2005/06 collection level. The Discretionary Sales Tax revenues aze recorded in a special revenue fund. 8 CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGETI The Discretionary Sales Tax provides approximately 11.29% of the city's total projected revenues. The funds can only be used to finance, plan, and construct infrastructure, land acquisition for recreation or preservation, and land improvement. Therefore reducing the burden of such costs on ad valorem taxes. The graph below illustrates a steady increase in Optional One-Cent Sales Tax, which is population driven. City of Sebastian, Florida Discretionary Sales Tax $4,000,000 $3,000,000 $2,000,000 $1,000,000 $0 ~~~~~~~~~~~~~~o~~~0~3 ~o~~~OOh ~0~~~0~1 Local Option Gas Tax The Local Option Gas Tax is a six-cent per gallon tax levied by Indian River County. The tax funds are distributed to participating cities within the County on a percentage basis determined by the city's population and amount of annual transportation-type expenditures. High fuel costs and change in consumer driving pattern in the past year have contributed to the lower than projected revenues for FY 2005/06_ This revenue pattern is anticipated to continue in FY 2006/07 and the revenue is projected to be $720,000. The Local Option Gas Tax revenues aze recorded in a special revenue fund, which provides approximately 2.6% of the city's total projected revenues. The revenue is restricted for use in transportation projects, thus reducing the burden of such costs on ad valorem taxes. The graph below illustrates a steady decrease in Local Option Gas Tax in the past three years. City of Sebastian, Florida Local Option Gas Tag FRANCHISE FEES Franchise fees are paid by utility providers (electricity, solid waste) for their use of city streets and property in providing their services. The franchise fee is 6% of the utility provider's gross receipts. The majority part of the city's franchise fees revenues comes from electricity franchise fees. Electric franchise fees have grown along with population over the last few years, and should continue for the future. For FY 2006/07, $906,400 is budgeted for electric franchise fees revenues, which represent an increase of 3% from the FY 2005/06 collection level. The franchise fee revenues aze recorded in the General Fund. It provides approximately 3.27% of the city's total revenues. 9 CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE The graph below illustrates a steady increase in electric franchise fees, which is population driven. City of Sebastian, Florida Electric Franchise Fees $1,000,000 $750,000 $500,000 $250,000 $0 - -l 1 -1 ~~~~ ~~~~~oO~~oo~~oo~~oo~~o~ ~oo~~oF ~oo~ INTERGOVERNMENTAL REVENUES Local Half-Cent Sales Tax Sales Tax, pursuant to Chapter 212 Florida Statutes, are collected by businesses and remitted to the State of Florida. In 1982, the Florida Legislature created the "Local Government Half-Cent Sales Tax Fund" program. The program is administered by the Florida Department of Revenue. Monies in this trust fund are distributed monthly to eligible counties and municipalities. The city receives the monthly distribution approximately two months after the retail sales take place. Each June, the Legislative Committee on Intergovernmental Relations (LCIR) provides a forecast of the estimated sales tax distribution. As part of the Half-Cent Sales Tax program, the Florida Legislature earmarks a percentage of the State sales tax collected in each county for distribution to cities in that county according to a population based formula (Florida Statute 218.61). As a result of legislation (HB 113-A), effective July 1, 2004 the percentage of sales tax revenue allocated for distribution to cities will be reduced from 9.653% to 8.814%. Under the legislation, cities are supposed to be "held harmless" by a corresponding increase in Municipal Revenue Sharing. The Local Half-Cent Sales Tax is recorded in the city's general fund. It provides approximately 6.1 % of the city's total revenues. The graph below illustrates a significant increase in the Local Half-Cent Sales Tax revenue from FY 1997/98 through FY 2006/07. The anticipated revenue for FY 2006/07 is based on the forecast provided by the Legislative Committee on Intergovernmental Relations (LCIR). The revenue estimate reflects the authorised changes in the State's sales tax share of the Local Government Half-Cent Sales Tax Program that are incorporated within Chapter 2003-402, L.O.F (Laws of Florida) and Chapter 2003-404, L.O.F. City of Sebastian, Florida Local Half-Cent Sales Taa 10 (CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGETI CHARGES FOR SERVICES Building Department Revenues The Building Department is an enterprise operation of the- City. A major part of the Building Department Revenue sources is building permit fees. Building activities are very sensitive to economic changes, and this type of revenues can quickly decline if there is a downturn in the economy. The low interest rate environment and new annexations over the past few years have caused a substantial increase in citywide building activity. The trend of strong Building Department revenues should continue as the city is experiencing strong population growth. The graph below illustrates a significant increase in the building permit fees from FY 2000 through FY 2004. The decrease in revenue for FY 2005 reflects the impact of the rivo major hurricanes that came through the city during the last month of the FY 2004. The decrease in FY 2006 estimated revenue reflects the slow down in housing market, which is anticipated to continue in FY 2007. Building Department revenues are continuously monitored; any adjustments to reflect economic changes shall be made during the budget year. City of Sebastian, Florida Building Permit Fees $1,500,000 $1,000,000 $500,000 $0 ~ , ASSESSMENT Stormwater Assessment Revenues The City of Sebastian started to assess city residents Stormwater Utility Fees for the purpose of managing the city's stormwater system in Fiscal Year 2001/02. The fee is based on a single residential ERU in the amount of $4.00 per month, or $48.00 per year (City Ordinance 0-01-16, 0-04-15, and O-OS-16). This revenue source is used to provide a dedicated funding source for the purpose of managing the city's stormwater system, to prepare, construct and manage betterments and improvements to the stormwater system, to regulate the use of the stormwater system, and perform routine maintenance and minor improvements. Revenue estimate is based on actual residential ERU as of August 31st each year. For FY 2006/07, the revenue is estimated to be $820,000. This represents a 1.82% increase from FY 2005/06, primarily due to the increase in new home constructions experienced in the city. The Stormwater Utility Fee revenues are recorded in the Special Revenue Fund. It provides approximately 3% of the city's total revenues. 11 ITY OF SEBASTIAN FLORIDA 2006/2007 ANNUAL BUDGE The graph below illustrates a steady increase in Stormwater Utility Fees, which is population driven. City of Sebastian, Florida Stormwater Utility Fees $850,000 $800,000 $750,000 $700,000 $650,000. . FY FY FY FY FY FY 2002 2003 2004 2005 2006 2007 SLmvINIARY OF APPROPRIATIONS City services are provided through the City Council, three charter officers, twenty operating departments divisions (excluding the golf course, airport administration, and building department), and are all supported by the General Fund. The Exhibit S-1 on page 13 compares the revised General Fund departmental expenditure budget for the FY 2005/06 with the approved expenditure budget for FY 2006/07. o Total increase of 1.87% for the General Fund represents a net increase of one full-time position, Increase in health insurance premium, annual salary increases, as well as an increase in vehicle fuel costs. ^ Finance decrease of 15.96% reflects the elimination of one full-time position (Buyer) and the reclassification of assistant finance director position to a staff accountant position. ^ Management Information System Division increase of 17.88% reflects the additional costs associated with salary adjustment and capital outlay. ^ Police Administration increase of 19.41 % reflects the costs associated with the visitor's parking lot project. o Growth Management increase of 37.9% reflects the addition of one full-time planner position. o Building Maintenance Division decrease of 25.21% reflects the budgeted repair and maintenance costs associated with the hurricane in FY 2005/06. ^ Non-departmental decrease of 28.75% reflects the one-time transfer of Building Department unspent building permit fees from the General Fund to the Building Department Fund in FY 2005/06. 12 CITY OF SEBASTIAN FLORIDA 2006/2007 ANNUAL BUDGE Exhibit S-1 Appropriation Comparison By DepartmentlDivision General Fund FY 05/06 Org FY 02/03 FY 03/04 FY 04/05 Adopted Increase Increase Code Description Actual Actual Bud et Budeet ecease ecrease 010001 City Council $ 33,692 $ 35,222 $ 41,244 $ 42,608 $ 1,364 3 ~1% 010005 City Manager 331,783 402,646 238,145 230,467 (7,678) -3.22% 010009 City Clerk 284,112 314,882 333,135 340,565 7,430 223% 010010 City Attorney 134,102 162,519 189,906 213,234 23,328 12.28% 010020 Finance 347,287 374,395 426,647 ~ 358,552 (68,095) -15.96% 010021 Management Information Svs 136,385 139,371 199,417 235,069 35,652 17.88% 010035 Human Resources 192,932 211,292 217,526 228,567 11,041 5.08% 010040 Police Special Operations N/A 320,086 367,569 368,105 536 0.15% 010041 Police Administration 291,585 394,736 206;158 246,179 40,021 19.41% 010042 Police School Resource 126,818 163,710 175,525 149,464 (25,561) -14.56% 010043 Police Patrol Division 1,786,368 1,6] 1,414 1,859,425 2,120,055 260,630 14.02% 010044 Community Policing Unit 124,271 139,935 140,017 154,140 14,123 10.09% 010045 Code Enforcement Division 107,468 121,855 157,102 176,759 19,657 12.51% 010046 Professional Standazds 93,966 109,033 112,521 124,474 1 ],953 10.62% 010047 Police Detective Division 368,074 507,730 494,510 575,868 81,358 16.45% 010048 Police Support Services 254,347 288,133 293,393 313,865 20,472 6.98% 010049 Police Dispatch Unit 360,531 353,288 409,027 457,765 48,738 11.92% 010051 Engineering 470,632 461,902 480,215 550,671 70,456 14.67% 010053 Stormwater Utility 1,639,126 2,654,625 910,771 856,381 (54,390) -5.97% 010052 Roads and Maintenance 838,997 791,479 1,326,781 1,405,316 78,535 5.92% 010054 Garage 170,996 191,336 201,459 220,397 18,938 9.40% 010056 Building Maintenance - N/A 471,012 223,968 167,515 (56,453) -25.21% 010057PazksandRecreation 769,039 1,065,121 1,009,596 1,057,256 47,660 4.72% 010059 Cemetery 139,846 145,592 151,726 166,824 15,098 9.95% 010080 Growth Management 236,868 289,393 279,896 385,964 106,068 37.90% 010085 Building Department 518,236 603,419 N/A N/A N/A N/A 010099Non-Departmental 578,841 582,122 1,649,991 1,175,618 (474,373) -28.75% Total General Fund Expenditures $ 10,336,302 $ 12,906,248 $12,095,670 $12,322,178 $ 226,508 1.87% 13 CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE Exhibit S-2 compares the revised General Fund expenditure by category budget for FY 2005/06 with the approved expenditure budget for FY 2006/07. o Salaries and benefits increase reflects increase in health insurance premium, annual salary increases, and the net addition of one full-time employee. o Operating expenditures increase mainly due to property, casualty, and liability insurance premium increase. ' o Capital outlay increase mainly due to additional emergency vehicles for Police Department in FY 2006/07. o The decrease in interfimd transfers out is due to the one time transfer of unspent building permit fees from the General Fund to the Building Department Fund in FY 2005/06. o The decrease in contingency is due to the temporary bypass of required contingency fund based on city's adopted financial policy. The required contingency fund is 2% of total General Fund operating budget without transfers and capital outlay, which is approximately $230,000. This action was approved by the City Council in order to have a balanced budget with a rolled back millage rate and without utilizing the fund balance reserve. Exhibit S-2 Appropriation Comparison By Category General >E~nd FY 06/07 FY 03/04 FY 04/05 FY 05/06 Adopted Increase Increase By Major Category Actual Actual Budeet Bnd~et ecease ecrease Salaries and Benefits $ 7,586,735 $ 8,261,416 $ 7,933,278 $ 8,580,543 $ 647,265 8.16% Operating Expenditures 2,403,748 4,222,022 2,598,938 2,855,289 256,351 9.86% Capital Outlays 339,319 422,810 600,025 656,880 56,855 9.48% Grants and Aids - - - - - N/A lnterfund Transfers Out 6,500 - 802,490 80,000 (722,490) -90.03% Contingency - - 160,939 149,466 (11,473) -7.13% Total $ 10,336,302 $ 12,906,248 $12,095,670 $ 12,322,178 $ 226,508 1.87% 14 CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGETI Exhibit S-3 compares the revised total expenditure budget for FY 2005/06 with the approved expenditure budget by fund for FY 2006/07 Exhibit S-3 Total Budget Comparison By Fund FY 03/04 FY 04/05 Actual Actual FY 06/07 % Expenditures/ Expenditures/ FY 05/06 Adopted Increase Increase Fund name Expenses eases Budget Budget ecease ecrease General Fund $ 10,336,302 $ 12,906,248 $ 12,095,670 $ 12,322,178 $ 226,508 1.87% Special Revenue Funds Community Development Block Grant (1) 63,300 606,599 30,060 - (30,060) -100.00% Local Option Gas Tax 718,555 866,882 811,429 765,000 (46,429) -5.72% Discretionary Sales Tax (2) 2,134,557 1,883,520 2,525,000 3,240,300 715,300 28.33go Recreation Impact Fee 137,927 335,121 372,000 405,000 33,000 8.879b Stormwater Utility Fee Fund (3) 376,993 747,250 835,180 1,298,676 463,496 55.50% Law Enforcement Forfeiture Fund (4) - 10,959 9,182 10,000 11,500 1,500 15.00% G.R.E.A.T Program Fund 10,279 10,663 9,894 10,000 106 1.0790 Debt Service Funds . Discretionary Sales Surtax Revenue Bonds 808,070 1,032,519 1,040,544 1,035,182 (5,362) -0.52% StormwaterUtilityRevenueBonds 419,211 442,548 437,848 438,148- 300 0.07% Capital Project Funds (5) 9,672,917 6,614,709 1,001,943 5,033,421 4,031,478 402.37% Enterprise Funds Golf Course Fund 1,298,427 1,525,418 1,669,979 1,634,235 (35,744) -2.14% Airport Fund 230,874 334,281 411,726 396,235 (15,491) -3.76% Building Department (6) N/A N/A 2,005,090 1,103,072 (902,018) -44.99% Total All Funds $ 26,218,371 $ 27,314,940 $ 23,256,363 $ 27,692,947 $ 4,436,584 19.08'Yo (1) Community Development Block Grant Fund decrease due to the completion of the Louisiana Avenue road project in FY 2005/06. (2) Discretionary Sales Tax Fund increase due to area growth, which is the major factor for the tax distn~bution formula. (3) Stormwater Utility Fee Fund increase due to the additional funding transferred to the General Fund for swales and ditches mowing contract. (4) Law Enforcement Forfeiture Fund increase due to an increase in projected confiscated property revenues. (5) Capital Project Funds increase due to the increase in planned projects for FY 2006/07. (6) Building Department decrease due to the one time transfer of unspent building permit fees from the General Fund to the Building Department in FY 2005/06. Before October 1, 2005, the Building Department was part of the General Fund operation. Starting October 1, 2005, the Building Department has operated as an enterprise fund due to the Florida State Statutes restriction on building permit fees uses. The figures for FY 03/04 Actual and FY 04/05 Actual are included in the General Fund. For Building Department comparison information, please refer to page 199. CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE FUND BALANCE COMPARISON AND PROJECTED CHANGES The City of Sebastian uses fund accounting to track revenues and expenditures. Fund Balance represents the equity (assets minus liabilities) of each fund. Exhibit S-4 compares the actual fund balance and projected fund balance change for each individual fund. Exhibit S-4 FUND BALANCE COMPARISON AND PROJECTED CHANGES Change in Fund Balance Balance Balance Balance (1) (1) Projected Projected 9/30/2004 9!30/2005 9/30/2006 Projected Projected Balance Increase Fund Name Audited Audited Estimated Revenues E enditures 9/30/2007 ecrease) General Fund 2) 52,416,042 $3,25Q980 $3,637,608 512,066,134 (S11,706,069) $3,997,673 $360,065 Special Revenue Fnnds Local tion Gas Tax $278,953 $351,192 $300,280 $765,000 (5754,879) $310,401 S10,121 Discretion Sales Tax $392,988 $1,279,261 $2,406,474 53,240,300 (53,240,300) 52,406,474 50 Recreation IIn act Fee 5900,440 5970,576 $1,t30,576 5405,000 (S405,000) $1,130,576 SO Stormwater Utili Fee Fund 3) 51,711,994 51,757,633 $1,813,633 5897,200 (51,295,176) $1,415,657 (5397,976) Law Enforcement Forfeiture Fund $14,935 516,305 523,355 511,500 (511,500) 523,355 $0 G.R.EA.T Pro am Fund $734 5736 5786 $10,000 (510,000) 5786 50 Debt Service Fnnds lscre onary es urtax Revenue Bonds. $448,068 $213,188 5212,413 $1,027>000 (51,034,519) $204,894 (57,519) Stormwater U ~ ~ Revenue Bonds 520,676 520,223 520,148 5438,000 (5437,848) 520,300 5152 Capital Project Funds General Ca ital Pro~ect $0 50 5300,000 $85,000 (5235,000) 5150,000 ($15Q000) Ca itallm rovements 51,275,824 51,542,008 51,168,225 51,235,850 (51,485,850) 5918,225 (S250,000) T orta$on Im rovementS 5956,296 51,072,900 51,149,952 52,912,571 (S3,162,571) S899,952 (525Q000) Stormwater Im rovements (4 55,359,493 55,148,086 54,978,086 S800,000 (52,800,000) 52,978,086 (52,000,000) Public Facilities Im rovements 5 52,364,545 5643,959 5587,959 SO ($587,959) $0 (5587,959) Enterprise Funds Golf Course Fund 51,167,083 5645,639 5925,639 51,634,235 (51,552,523) 51,007,351 581,712 Ort FuIId $1,051,580 5666,985 5651,985 $396,235 ($375,473) $672,747 520,762 Bulldln De artment 5802,490 51,139,289 51,500,000 S1,103,072 (51,028,100) 51,574,973 574,973 * Includes undesignated and unreserved amounts only. (1) Adjustments have been made to the budgeted revenues and budgeted expenditures. Adjustments are based on the historical trend of each fund. For example, Ad Valorem Taxes are budgeted at 95% of the total property taxes billed. Historically, the city has collected approximately 98% of the total amount. (2) General Fund projected fund balance increase from FY 2005/06 projected level is due to the anticipated unspent budget amount in FY 2006/07. Historically, the city has spent approximately 95% of the approved General Fund budget. (3) Stormwater Utility Fee Fund projected fund balance decrease from FY 2005!06 level is due to the additional transfer needed to cover General Fund stormwater swales and ditches mowing contract. (4) Stormwater Improvements Fund projected fund balance decrease from FY 2005/061eve1 is due to an anticipated major spend down on project funding in FY 2006/07. (5) Public Facilities Improvements Fund projected fund balance decrease from FY 2005/06 level is due to an anticipated completion of Old School House project. 16 CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE PERSONNEL SLfMMARY BY DEPARTMENT/DIVISION As with any service organization, personnel costs are a significant part of the total operating budget of the city. For FY 2006/07, total personnel costs are approximately 35.5% of the city's total budget. Exhibit S-5 provides a comparison of staffing levels in recent years and the changes for FY 2006/07. Exhibit S-5 PERSONNEL SiIwIlVIARY BY DEPARTMENT Fiscal Ye ar 02103 Fiscal Y ear 03104 Fiscal Y eaz 04/05 Fiscal Y ear 05/06 Fiscal Ye ar 06/07 F/T PfT F/T PIT F/T P/T F/T P/T F/T P/T City Council 5 5 5 5 5 City Manager 4 4 4 2 2 2 Central Garage 3 3 3 3 1 3 1 City Clerk (1) 4 4 4 4 1 4 City Attorney 1 1 2 2 2 Finance (2) 5 5 5 6 5 Mgmt Information Svcs 2 2 2 3 3 Human Resources 3 3 3 3 3 Police Department (3) 49 7 51 7 52 8 54 8 56 8 Engineering (4) 6 3 6 4 6 4 6 4 7 4 Stormwater Utility 12 12 13 13 13 Roads & Drainage (5) 11 1 14 1 12 1 12 1 11 1 Building Maintenance 4 2 2 2 Parks & Recreation (6) 12 9 13 9 I S 17 16 17 15 17 Cemetery 2 2 2 2 2 Growth Management (7) 4 4 4 4 5 Code Enforcement (8) 2 2 3 3 3 1 Building Department 7 8 9 11 11 Golf Course Admi-nistration 3 14 4 12 3 12 3 12 3 12 Golf Course Carts 7 7 7 7 7 Airport 2 1 2 1 3 1 3 2 3 2 SUB-TOTALS 136 47 140 46 147 57 152 58 - 153 58 TOTAL POSITIONS 183 186 204 210 211 FULL-TIl~1E EQUIVALENT 159.5 163.0 175.5 181.0 182.0 Summary of Changes for FY 2006/07: (1) City Clerk (2) Finance (3) Police Department (4) Engineering (5) Roads & Drainage (6) Pazks & Recreation (7) Growth Management (8) Code Enforcement One part-time recording secretary eliminated One full-time buyer position eliminated Two full-time police officers added One full-time sign technician position added One full-time maintenance worker II position eliminated One full-time recreation leader position eli-urinated One full-time environmental planner position added One part-time receptionist added 17 ICITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGET For FY 2006/07, there are four full-time and one part-time positions added and three full-time and one part- time positions eliminated. Overall, the city takes a conservative approach to adding new positions and expanding its service to ensure that basic services can be sustained regardless of revenue and expense fluctuations. Authorized Staffing Full-time Equivalent Per 1000 population 10-Year Fiscal History 10.000 9.500 9.000 - 8.500 8.000 7.500 ~.~~~ ~.~~~ do°~ ti~°~ ti~°~ ~y~°~ tio°~ do°~ tio~~,.1~yo°~ k~ k'~ Fy ~ ~ Fy ~ ~ ~c - The total authorization of 182 full-time equivalent (FTE) positions will serve an estimated population of 20,650. This results in a staffing ratio of 8.81 employees per 1,000 populations. 18 CITY OF SEBASTIAN, FZORIDA 2006/2007 ANNUAL BUDGE DEBT OBLIGATION Debt Linuts Since neither State law nor the City Charter provide any fixed or arbitrary limits on the amount of debt which may be incurred (other than the requirement to have General Obligation debt approved in advance by referendum), the City Council has established the following debt service level policy as part of the city's financial policy to ensure future flexibility. Type of Debts Limits Actual as of 9/30/06 General Obligation debt General Fund Debt Expense Variable Rate Debt "Pay As You Go" Financing 5% of the assessed valuation of taxable property Maturity to 15 years 8% of the General Fund expenditure budget 15% of the total debt outstanding Amount is less than $150,000 Maturity to 10 years 0% 0% 0% None Debt Outstandinf; The following- table lists the city's debt obligations and commitments as of September 30, 2006. All long- term debts outstanding are pledged with special revenues. As of September 30, 2006, the city has no variable rate debt. The General Fund has no debt outstanding. Initial Principal Principal emainin Interest Final and Ratin Security Debt Description Amount 9/30/2006 Rate turi Agency Pledge ecrea o ac es Improvement and AAA/S&P Golf Course revenues Refunding Revenue AAA/Fitch along with a covenant to Bonds, Series 2001 $2,435,000 $1,395,000 4% to 4.296 2010 (Insured) budget and appropriate Aaa/Moody's Infrastructure Sales AAA/S&P Surtax Revenue Bonds, AAA/Fitch Infrastructure Sales Series 2003 $9,500,000 $7,955,000 % to 4.125 2018 (Insured) Surtax revenues ys Stormwater Utility AAA/S&P Revenue Bonds, Series AAA/Fitch 20x3 $5,630,000 $5,055,000 29'o to 4.296 2022 (Insured) Stormwater utility fees 0o s Infrastructure Sales AAA/S&P Surtax Revenue Bonds, AAA/Fitch Infrastructwe Sales Series 2003 A $2,125,000 $1,870,000 296 to 4% 2018 (Insured) Surtax revenues Paving Improvements Local Option Gas Tax Promissory Notes 1998 $3,268,890 $1,790,640 4.409'0 2013 NIA and Municipal Gas Tax 19 ITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE CIIYOF This Page Intentionally Left Blank 20 HOME OF PELICAN ISLAND C1TY OF E~AST~A~ .~ -,,- HOME OF PELICAN ISLAND MISSION STATEMENT City of Sebastian elected officials, volunteer board and advisory committee members, and all employees are committed to making Sebastian the most desirable city in the State of Florida to live, for businesses to flourish and visitors to enjoy. Sebastian will become -known as a city that superbly manages and develops its human, natural and financial resources such that it is consistently able to provide and improve upon its reputation as a highly attractive and safe community with enviable business and recreational opportunities. Rte will achieve this mission by implementing the following strategies that build on excellent work already begun: ^ Ensure that all employees, volunteers and advisory board members fully understand and will work toward the achievement of the mission. ^ Determine, through citizen committees, workshops and surveys, the most important stated and unstated needs and expectations of the majority of our residents. Concurrently, seek to assess both internal and external attitudes toward all major City sponsored programs designed to meet those needs and expectations. ^ Continually assess the City's recreational and cultural activities and work to provide an optimal mix that satisfies our residents. ^ Develop a Growth Management plan that recognizes the City's current and future growth needs. ^ Continue to improve the budgeting process so that all human, natural and financial resources are allocated and all capital improvements are developed and implemented consistent with this mission. ^ Design and implement an employee recruitment, training and development plan that finds, trains, develops and retains people with the skills and talents needed to achieve the City's mission. ^ Develop and promulgate an Economic Development Policy that will entice commercial enterprises to Sebastian, thereby strengthening and expanding the City's financial resources. ^ Continue to improve methods of communicating information to residents. Each Department of the City of Sebastian will develop and accept responsibility for specific action steps designed to achieve its portion of the mission. The City will review its mission statement annually and measure its progress periodically based on completion of specific goals set forth in the annual budgeting process. The final measure of success will be realization of the City of Sebastian's mission. 21 This Page Intentionally Left Blank 22 HOMf OF PELICAN ISLAND Gity of Sebastian, Florida Financial Policies City of Sebastian's financial policies set forth the basic framework for overall fiscal planning and management and set forth guidelines for both current activities and long-range planning. These policies are reviewed annually to assure the .highest standards of fiscal management. The City Manager and the Management Team has the primary role of reviewing financial actions and providing guidance on financial issues to the City Council. Overall Goals The overall financial goals underlying these policies aze: 1. Fiscal Conservatism: To ensure that the city is in a solid financial condition at all times. This can be defined as: A. Cash Solvency -the ability to pay bills B. Budgetary Solvency -the ability to balance the budget C. Long Term Solvency -the ability to pay future costs D. Service Level Solvency -the ability to provide needed and desired services 2. Flexibility: To ensure that the city is in a position to respond to changes in the economy or new service challenges without an undue amount of fmancial stress. 3. Comply with All Statutory Requirements: As set forth by the State of Florida and the City ordinances. 4. Adherence to the highest Accounting and Management Practices: As set by the Government Finance Officers' Association standards for financial reporting and budgeting, the Government Accounting Standards Boazd and other professional standazds. Operating Budget Policies The Finance Department, with support and direction from the Office of the City Manager, coordinates the budget process. The formal budgeting process, which begins in February and ends in September, provides the primary mechanism by which key decisions are made regazding the levels and types of services to be provided, given the anticipated level of available resources. Revenues and expenditures aze projected on the basis of information provided by city departments, outside agencies, current rate structures, historical data and statistical trends. Budget Process The development of the budget is guided by the following budget policies: 1. The budget must be balanced for all funds. Total anticipated revenues must equal total estimated expenditures for each fund (Section 166.241 of Florida Statutes requires that all budgets be balanced). 2. All operating funds are subject to the annual budget process and reflected in the budget document. 3. The enterprise operations of the city are to be self-supporting; i.e., current revenues will cover current expenditures, including debt service. 4. An administrative service fee will be assessed by the General Fund against all enterprise funds of the city. This assessment will be calculated based upon a percentage (number of full-time equivalent employees of the enterprise fund/total number of full-time equivalent employees of the city) of total General Fund administration expenditures budget (includes City Council, City Manager, City Attorney, City Clerk, Finance, 23 City of Sebastian, Florida Financial Policies Growth Management, and Human Resources) and will be used to reimburse the General Fund for the administrative and support services provided to these funds. 5. A 2.5 percent administrative service fee will be assessed by the General Fund against the Community Redevelopment Agency (CRA) Fund of the city. This assessment will be based on the total tax increment revenue estimate of the CRA Fund and will be used to reimburse the General Fund for the administrative support services provided to the CRA fund. 6. Pursuant to Ordinance OS-16, stormwater utility fees can be utilized to fund the General Fund stormwater operation. The amount being utilized should be approved by the city council through the budget process. 7. In no event will the City of Sebastian .levy ad valorem taxes against real property and tangible personal property in excess of 10 mills, except for voted levies (Section 200.081 of Florida Statutes places this millage limitation on all Florida mun.icipalities.) 8. The city will budget 95 percent of anticipated gross ad valorem proceeds to provide an allowance for discounts for eazly payment of taxes (Section 200.065 of Florida Statutes states that each taxing authority shall utilize not less than 95 percent of the taxable value.) 9. The city will coordinate development of the capital improvement budget with the development of the annual operating budget. Each capital improvement budget is reviewed for its impact on the operating budget in terms of revenue generation, additional personnel required and additional operating expenses. 10. A budget calendar will be designed each yeaz to provide a framework within which the interactions necessary to formulate a sound budget could occur. At the same time, it will ensure that the city will comply with all applicable State legal mandates. Basis of Budgeting The basis of budgeting for General, Special Revenue, and Debt Service Funds shall be prepared on a modified accrual basis of accounting. Under the modified accrual basis of accounting, revenues are recognized only when they become measurable and available to finance expenditures of the fiscal period. Expenditures are recognized when the fund liability is incurred except for unmatured interest on general long-term debt which is recognized when due, and the non-current portion of accrued fringe benefits (vacation and sick leave) which is recorded as a long-term liability in the Statement of Net Assets in the Comprehensive Annual Financial Report. The budgets for the Proprietary funds -Golf Course, Airport and Building Department - aze prepared using the accrual basis of accounting. Under the accrual basis of accounting, expenditures are recognized when the liability is incurred. Revenues are recognized when they are obligated to the City (e.g., Airport leases). The differences between the budget basis and the accrual basis of accounting include: (1) budgeting the full amount of capital expenditures as expense rather than depreciating them and (2) presenting debt service, including principal as an expense. Guidelines The Comprehensive Annual Financial Report (CAFR) presents the status of the City's finances on a basis consistent .with Generally Accepted Accounting Principles (GAAP) (i.e., a statement of net assets and statement of activities are presented on an accrual basis of accounting, including governmental funds, major governmental and proprietary funds are identified, governmental funds use the modified accrual basis of accounting, while the proprietary and trust funds use the accrual basis of accounting.) In order to provide a meaningful comparison of actual results to the final budget, the CAFR presents the City's operations on a GAAP basis and also shows fund revenue and expenditures on a budget basis for the General, Special Revenue, and Debt Service funds. 24 City of Sebastian, Florida Financial Policies Current revenues shall be sufficient to support current expenditures. The finance department will monitor each budgeted fund and make timely budgetary recommendations and adjustments to make sure no budgetary expenditures aze in excess of appropriations at fiscal year end, which is not permitted under Florida State Statutes. The budget process and format shall beperformance-based and focused on goals, objectives, programs, and performance indicators. The budget will provide adequate funding for maintenance and replacement of capital plant and equipment. Budget Amendment 1. Total fund appropriations changes must be approved by the City Council. 2. Uses of contingency appropriations must be specifically approved by the City Council. 3. Shifts in appropriations within fund totals may be done administratively on the authority of the City manager. la most cases the City Manager will request City Council's approval since the item prompting the change will usually go to the City Council (e.g., award of contract, addition of staff, contract change order). Procedures for appropriation transfers and delegation of budget responsibility will be set by the City manager. 4. A Budgetary Control System will be maintained to ensure compliance with the budget. Monthly operating statements are provided to all Department heads and Quarterly budget status reports will be provided to the City Council comparing actual versus budgeted revenue and expense activity for all budgeted fiords. Planning The City will annually prepare and distribute to departments and the City Council aFive-Year Forecast. The forecast will include estimated operating costs and revenues for future capital improvements, such as new parks and public works facilities, included in the capital budget. Fund Balance Policies On an annual basis, after the yeaz-end audit has been completed, but no later than April 1, the City Finance Duector shall produce a schedule of all fund surpluses and deficits, with projections of reserve requirements and a plan for the use of any excess surplus for the current year in accordance with the Financial Balance Policies and Use of Surplus Policies. This document will be used not only to ensure compliance with stated and adopted policies, but also to analyze the total reserve and surplus picture to ensure that the policies as adopted do not inadvertently create adverse effects. The Director of Finance shall provide recommended changes to the City Council for any changes to the Fund Balance Policies and Use of Surplus Policies based on needs identified in this analysis. Working Capital The General Fund unappropriated fund balance will be maintained in an amount greater than or equal to twenty- five percent (25%) of the annual General Fund Expenditures budget. This amount approximates three months or 90 days of working capital. The City shall include in the General Fund operating budget annually, an Operating Contingency Account equal to 1.5°16 of the General Fund total expenditures, less debt service, interfund transfers and capital expenditures. This contingency will be used for unforeseen and emergency events that occur during the course of the operating year and will expire at the end of each fiscal year and balances will not be brought forwazd. In order to provide the resources necessary to ensure continued operations of the City's programs should a natural disaster or significant changes in the weather pattern occur, the City shall maintain a reserve of $350,000 for emergency services. 25 City of Sebastian, Florida Financial Policies The City shall maintain a reserve of $100,000 for Property and Casualty claims representing claim deductibles. All retirement programs, Police Pension, CWA/ITU and 401a programs will be funded at 100% of the obligations calculated annually. The defined benefit pension plan will be funded in accordance with an independent actuarial analysis performed at a m;n;mum of every two years, or as needed. Capital Reserves The City shall include in the General Fund operating budget annually a Capital Contingency Account equal to 0.5°l0 of the General Fund total expenditures, less debt service,.interfund transfers and capital expenditures. This contingency will be used for unanticipated expenditures for the maintenance of buildings and replacement of related equipment and will expire at the end of each fiscal year and balances will not be brought forward. Annually the City shall transfer fifty percent (50910) of the current year's operating surplus (revenues in excess of expenditures) into a capital equipment replacement reserve for the purpose of creating a perpetual funding method for replacing City capital equipment. Prior to any funds being spent, the budget amendment procedure must be followed. The City shall maintain a reserve of $1,000,000 for the purpose of providing advances to the airport far capital improvements pursuant to a resolution establishing this loan reserve. The line of credit reserve shall have a term not to exceed five (5) years. The term~expires September 3Q 2007. The table listed blow is a summary of all reserve and contingency requirements for the General Fund. Reserve Descri lion Re uirement workin Ca ital Reserve 2596 of annual General Fund nditures budget Ewer enc Reserve $350,000 Pro a and Casual claims Reserve $100,000 Capital Equipment Replacement Reserve 5096 of the current yeaz's operating surplus (revenues in excess of e nditures) General Fund Advance to Airport Capital Pro'ects Reserve $1,000,000, expire September 12, 2007 General Fund Operating Contingency (for bud et ose onl) 1.596 of the General Fund total expenditures budget, less debt service, interfund transfers and ca ital a enditures Capital Contingency (for budget purpose only) 0.596 of the General Fund total expenditwes budget, less debt service, interfund transfers and ca ital nditures All retirement programs 10096 Funded per independent actuarial analysis performed at a minims of eve two ears, or as needed Use of Surplus Policies Use of Surpluses It is the intent of the City to use all surpluses generated to accomplish three goals: meeting reserve policies, avoidance of future debt, and reduction of outstanding debt. The City will not use existing fund balances or year- end surpluses to fund ongoing operating expenses. , Any surpluses realized in the General Fund at year-end shall be used first to meet reserve policies as set forth in the Fund Balance Policies. Excess surplus will then be used for the following purposes, listed in order of priority: 'rte Capital Replacement Programs. After General Fund reserves have been met, up to 50% of excess reserves may be set aside to provide the cash necessary to implement capital replacement programs (e.g., vehicle and equipment replacement and facility maintenance programs). Any excess surplus rema;ning should be carried forwazd to the next fiscal year. - Cash Payments for Capital Improvement Program Projects. Using cash to purchase capital items that are budgeted to be purchased with the proceeds from any debt will reduce the future debt burden of the City. 26 City of Sebastian, Florida Financial Policies This strategy may be combined with retirement to reduce future debt service after performing a financial analysis to determine the greatest net present value savings. - Cemetery Permanent Trust Fund. After all other needs have been satisfied, excess surpluses may be transferred to the Cemetery Permanent Trust Fund that has been established to care for the Cemetery. The amounts transferred shall be deemed corpus to the Cemetery Trust fund for future earnings growth to fund Cemetery care and maintenance. - Riverfront Redevelopment Agency. After all other needs have been satisfied; excess surpluses may be transferred to the Riverfront Redevelopment Agency that has been established to provide infrastructure and public facility needs. Special Revenue Fund Surpluses Local Option Gas Tax Revenue Fund - A reserve will be maintained in an amount greater than or equal to fifteen percent (15%) of the annual Local Option Gas Tax Fund Expenditures budget. Excess surpluses shall first be used for the purpose of reducing debt for the Road Paving Note Payable. Discretionary Sales Surtax Revenue Fund - A reserve will be maintained in an amount greater than or equal to ten percent (10%) of the total annual Discretionary Sales Tax Fund Expenditures budget for the purpose of providing sufficient funds for unanticipated major repairs or replacements for eligible capital improvements or equipment. Discretionary Sales Tax revenues will be used in accordance with the following: 1. fiord annual debt service payments for which this revenue source is pledged, then; 2. fund emergency vehicles, then; 3. fiord pay-as-you go eligible capital improvements, then; 4. fund equipment for the maintenance of Discretionary Sales Tax funded improvements. Stormwater Utility Revenue Fund - A reserve will be maintained in an amount greater than or equal to fifteen percent (159fo) of the total annual Stormwater Utility Revenue Fund Expenditures budget for the purpose of providing sufficient funds for unanticipated major capital improvement program (Pursuant to City of Sebastian Ordinance No. 0-04-15, capital improvement program of the Comprehensive Growth Management Plan on furtherance of the Stormwater Master Plan adopted by the City Council.) Performance Measurement Policies Establishing Performance Requirements Every two yeazs, the City shall update the existing Strategic Plan that identifies Strategic Priorities for the following two yeazs. Each Strategic Priority should provide three to five Key Intended. Outcomes (I~Os) that measure appropriate results for each priority. Annually, each department shall develop departmental performance measures that correspond with the deparenent programs and file them with the City Manager's Office. Goals should be related to core services of the department and should reflect stakeholder needs. The measures should be of a mix of different types, including effectiveness, efficiency, demand and workload. Measures should have sufficiently aggressive "stretch" goals to ensure continuous improvement. - Workload -Measures the quantity of activity for a department (e.g., number of calls responded to). - Demand -Measures the amount of service opportunities (e.g.. total number of calls). - Efficiency -Measures the relationship between output and service cost (e.g., average cost of the response to a service call). - Effectiveness -Measures the impact of an activity (e.g., percent of people who feel safe). 27 City of Sebastian, Florida Financial Policies Department Directors shall establish performance measures for each program within their department to monitor and project program performance. These objectives must be linked to the departmental measures they support. Supervisors shall insure that fair, objective and aggressive performance measures for each employee that directly supports program objectives and departmental measures are part of their annual review. Reporting Performance Quarterly summaries of progress on goals and objectives and departmental performance measures will be provided to the City Manager for publishing in the Council's Quarterly Budget to Actual Report. Decision Making and Analysis The City's Strategic Planning and budgeting decisions are based on a number of processes currently in place. The specific tools used aze: •:• Citizen Advisory Boards - (e.g., Budget Review Committee) are teams made up of Residents and City staff to address specific concerns and provide direction and feedback, Several such advisory boazds currently exist; • Master Planning -Specific functions and processes are included in written plans, such as the Comprehensive Plan, Stormwater Master Plan, and the Airport Master Plan; • Fiscal Impact Model -Allocation methodology that quantifies average and marginal revenues and the costs of new development by land use type; :• Revenue Forecasting Model -Statistical time series analysis and tracking model of major revenue sources; • Performance Measurement System -Quarterly perfom~ance evaluations and reports; •:• Capital Budgeting Tools -Present Value Payback, Net Present Value Analysis, Own/Lease Analysis, and Return on Investment (ROI) Analysis; • Five-Year Financial Plan -Multi-yeaz forecasting of revenues and expenditures; • Ten-Year Fleet Replacement Program -Equipment replacement covering the useful life of all vehicle classes; •:• Ten-Year Equipment and Maintenance Program -maintenance and replacement schedule covering the useful life of all equipment, other than vehicles; • Financial Trend Monitoring System -Systematic analysis of major financial indicators; Capital Improvement Program Policies Definition Capital improvements include streets, buildings, building improvements, new pazks, pazk expansions/improvements, airport runways, infrastructure improvements; and major, one-time acquisitions of equipment. Projects in the Capital Improvement Program generally cost more than $50,000 and last at least five years. Alignment The City shall coordinate the development of the Capita] Improvement Program budget with the development of the Strategic Plan and Operating Budget, as well as ensuring compliance with the Comprehensive Plan Capita] Improvement Element. Future operating expenditures and revenues associated with new capital improvements will be projected and included in the Capital Improvement Program Five-Year Forecasts. Project Selection 28 City of Sebastian, Florida Financial Policies All capital projects submitted for approval must be justified in terms of how the project supports the achievement of the City's Strategic Priorities. Projects aze prioritized and approved based on the relevancy of the project to the City's Strategic Plan and the impact on the end stakeholder(s). Capital Improvement Budget The City shall adopt an annual Capital Budget based on the Capital Improvement Program. Future capital improvement expenditures necessitated by changes in population, real estate development, or in economic base will be calculated and included in the capital improvement budget projections. The originating department of the capital improvement project will identify the estimated costs and funding sources for each capital project proposal before it is submitted to the City Council for approval. The City shall make all capital improvements in accordance with an adopted Capital Improvement Program budget. The City will determine and use the most prudent financial methods for acquisition of capital improvement projects based upon mazket conditions at the time of acquisition. Capital Equipment Outlay Definition Capital equipment outlay is defined as capital assets purchased and/or constructed with a cost equal to or greater than $750 (with the exception of computer software cost which is equal to or greater than $5,000) with a useful life of one or more yeazs The City will determine and use the most prudent financial methods for acquisition of new or replacement capital equipment, based upon market conditions at the time of acquisition. Capital Replacement Programs -The City shall establish equipment replacement and maintenance needs for at least afive-yeaz period and will update this projection- each year. From this projection, a maintenance and replacement schedule shall be developed and implemented. Funding should be obtained through year-end surpluses as identified in the Use of Surplus Policies. Maintenance programs shall be paid for on apay-as-you-go basis. Maintenance The City shall maintain all capital assets at a level adequate to protect the City's capital investment to minimi~~ future maintenance and replacement costs. Physical Inventory An annual physical inventory (see Fixed Asset Policies) will be conducted to ensure that all capital assets listed in the City's financial system are accounted for, and that sufficient internal control over capital items is exercised. See Fixed Asset Policies for further information on capital purchases. Debt Management Policies Market Review The City, in conjunction with its financial Consultant, shall review its outstanding debt annually for the purpose of determ;ning if the financial marketplace will afford the City the opportunity to refund an issue and incur less debt service costs. In order to consider the possible refunding of an issue, a Present Value savings of three percent (3%) over the life of the respective issue, at a minimum, must be attainable. 29 City of Sebastian, Florida Financial Policies Capital Improvements, equipment and facility projects shall be classified into "pay-as-you-go" and "debt financing" classifications. Pay-as-you-go capital items will be $150,000 or less with lives of ten years or less. Debt financing will only be used for major _non-recurring items with a minimum of ten (10) years useful life. Debt Financing for Capital Assets 1. Short-term Borrowing Short-term borrowing or lease/purchase contracts should be considered for financing major operating capital equipment when the Finance Duector, along with the City's financial advisor, determines that this is the City's best financial interest. Lease/purchase decisions should have the concurrence of the appropriate department/division head. 2. Issuance of Debt When the City finances capital projects by issuing bonds, it shall amortize the debt over a term not to exceed the average useful life of the project(s) financed. If General Obligation Bonds are issued, the City's goal will be to limit the maturity to fifteen (15) years. The City shall confine long-term borrowing to capital improvements and projects that have useful lives in excess of twenty (20) years. When possible, the City shall use a special assessment or self-supporting financing instead of general obligation bonds, so those benefiting from the improvements will beaz all or part of the cost of the project financed. Debt Service Levels Annual General Fund debt service expense, if any, will be limited to eight percent (8%) of the General Fund expenditures budget. The City will limit its total outstanding General- Obligation debt, if any, to five percent (596) of the assessed valuation of taxable property. The City will limit the amount of Variable Rate debt to fifteen percent (1596) of the total debt outstanding. Bond Ratings The City, along with its Financial Advisor, shall periodically review possible actions to maintain or improve its bond ratings by various rating agencies. The City shall maintain good communications with bond rating agencies and its bond insurers about its financial condition. The City shall follow a policy of "full disclosure" in its Comprehensive Annual Financial Report and bond prospectuses. Revenue Policies Revenue Projections The City shall estimate its .annual revenues by objective and analytical processes. The City shall maintain a diversified and stable revenue system to the extent provided by law to insulate it from short-term fluctuations in any one-revenue source. 30 City of Sebastian, Florida Financial Policies User Fees The City shall recalculate on a bi-annual basis the full cost of selected activities currently supported by user fees and charges to identify the impact of inflation and other cost increases. The City shall set fees and user charges for the Golf Course fund at a level that fully supports the total direct and indirect costs of operation, including depreciation. Reporting and Analysis To ensure compliance with Revenue Policies, Fund Balance Policies, and Budget Policies, the City Finance Depamnent shall prepare reports and analyses annually to monitor, project, and estimate revenue and expenditures, to wit: - Five-Year Forecast of Revenues and Expenditures - A planning tool prepared and used by the Finance Department to forecast and project various funds (General, Local Option Gas Tax, Discretionary Sales Tax, Golf Course and Airport); - Situational Analysis -Every two years, as part of the Strategic Planning Process, an analysis of the demographic, legislative, and customer requirements shall be made. Part of the project includes a "SWOT" (Strengths, Weaknesses, Opportunities, Threat) analysis. - Financial Trend Monitoring System - A set of financial trends and ratios used as leading indicators and as a measurement of relative performance. The Finance Department shall produce this report annually. - Revenue Manual - A guide to the major revenue sources that indicates the source, calculation, legal requirements, and accounting guidelines. Updated annually, as necessary, by the Finance Depamnent. - Reserve Analysis -The City Finance Director will annually review the reserve levels and produce a report that indicates up-to-date reserve levels as compared to policy goals. - Investment Portfolio Reports - A quarterly report designed to track and analyze the performance of our investment portfolio. Investment Policies Investment Management The City Finance Department shall perform a cash flow analysis of all funds on a regular basis. Disbursement, collection, and deposit of all funds will be scheduled to insure optimum cash availability. (See Investment Policy.) When permitted by law, the City shall pool cash from each respective fund for investment purposes. Investments shall be managed by athird-party administrator to achieve optimal return on the City's investments. Investment Analysis The City shall review its investment policies established for investing surplus funds to account for changes in legislation and market conditions on an annual basis. The City shall prepare quarterly investment portfolio reports containing the overall performance of the fund. 31 City of Sebastian, Florida Financial Policies This Page Intentionally Left Blank 32 HOME OF PELICAN ISLAND (CITY OF SEBASTIAN. FLORIDA 2006/2007 ANNUAL BUDGETI FINANCIAL ACCOUNTING STRUCTURE All operations of the City of Sebastian aze accounted for by the use of fund accounting. This system ensures the accountability of the City to its citizens, other governments, and creditors. Vazious funds are established to track transactions for different types of resources. Each fund is a separate entity with its own resources, liabilities, and residual balance. Departments within the City formed to carry out a specific function are identified- and accounted for within the system. Departmental functions may be funded from a number of established funds. Funds with similar objectives, activities, and legal restrictions are placed in one of three groups for reporting purposes. Types of Funds Governmental Funds: These funds account for general governmental activities, such as law enforcement, which are largely supported by taxes and fees. They aze reported using the current financial resources measurement focus and the modified accrual basis of accounting. All of the governmental funds are budgeted funds, which include the following: o The General Fund includes all sources of revenue the city receives that are not designated for a specific purpose. General Fund money may be used by the City Council for legal public purpose. o Special Revenue Funds account for resources received from special sources dedicated or restricted to specific uses (such as certain grants and assessments). o Debt Service Funds are utilized for reporting the accumulation of resources for, and the payments of principal, interest, and other costs associated with long-term debt. a Capital Projects Funds account for the accumulation and use of resources for the construction/acquisition ofbuildings, land, infrastructure, and other capital facilities. Enterprise Fends: These funds account for those activities, which are provided by government on a basis consistent with private enterprise. Enterprise Funds are expected to be self-supporting through revenue generated from the services provided. They are reported using the economic resources measurement focus and the accrual basis of accounting. All of the enterprise funds are budgeted funds. Permanent Funds: Permanent funds are used to report resources that are legally restricted to the extent that only earnings, not principal, maybe used for purposes that support the reporting government's programs. All of the permanent funds are not budgeted funds. Fiduciary Funds: The fiduciary funds are used to account for the collection and disbursement of monies by the city on behalf of other governments and individuals, such as pension, cash bonds and refundable cash deposits. All of the fiduciary funds are not budgeted funds. Description of All Funds General Fund (0011 -The General Fund is the general operating fund of the City. It is used to account for all financial resources, except those to be accounted for in another fund. The majority of funding is from ad valorem (property) taxes. 33 1CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGETI Special Revenue Funds -Special Revenue Funds are used to account for the specific revenues that are legally restricted to expenditures for specified purposes. Community Development Block Grant Fund (10'n -This fund is used to account for the Small Cities Grant for infrastructure improvements in the Louisiana Avenue area of the City of Sebastian. Local Option Gas Tax Fund (120) -This fund is used to account for the govemment's share of motor fuel tax revenues that aze legally restricted to transportation related expenditures within the government's boundaries. Discretionary Sales Tax Fund (130) -This fund is used to account for revenues generated by local option one-cent sales tax. Monies aze used for infrastructure improvements and equipment purchases. Recreation Impact Fee Fund (160) -This fund is used to account for recreation impact fees that aze restricted for use in the expansion or construction of recreational facilities. Stormwater Utility Fee Fend (163) -This fund is used to account for fees collected on a per unit basis that aze restricted for the purposes of managing the City's Stormwater system. Law Enforcement Forfeiture Fnnd (190) -This fund is used to account for the receipt of forfeited cash and equipment associated with police activities and is restricted to police related equipment purchases and community education initiatives. G.RE.A.T. Program Fund (191) -This fund is used to account for a federal law enforcement grant to be used for gang resistance, education and training for school children from grade school through middle school. Community Redevelopment Agency (CRA) (140) -The CRA is a blended component unit of the City and is accounted for as a special revenue fund of the City. The Governing Boazd is the City Council. Management has included the CRA in the audited financial statement in accordance with Governmental Accounting Standards Boazd (GASB) Statement No. 14, "Defining the Financial Reporting Entity". A separate budget adoption is required for the CRA; therefore, it is not included in this budget document. Debt Service Funds -Debt Service Funds aze used to account for the accumulation of resources for, and the payment of, general long-term debt principal, interest, and related costs. Discretionary Sales Surtax Revenue Bonds Debt Service Fund (230) -This fund is used to account for the accumulation of discretionary sales tax monies pledged to pay the principal, interest, and fiscal charges on the Discretionary Sales Surtax Revenue Bonds. Stormwater Utility Revenue Bonds Debt Service Fund (263) -This fund is used to. account for the accumulation of Stormwater utility revenue pledged to pay the principal, interest, and fiscal charges on the Stormwater Utility Revenue Bonds. Capital Proiect Funds -These funds are used to account for financial resources designated for the acquisition or construction of major capital facilities except those financed by enterprise funds. 34 1CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGETI General Capital Projects Fund (310) -This fund is used to account for the construction of non-stormwater related improvements and general capital construction projects. Governmental resources and State grant revenues are used to finance the improvements in this fund. Capital Improvements Fund (320) -This fund is used to account for the accumulated resources associated with infrastructure improvements such as drainage, parks and buildings. Transportation Improvements Fund (330) -This fund is used to account for transportation related construction such as, roads, intersections, and sidewalks and are funded with governmental resources, impact fees, State and Federal grants. Stormwater Improvements Fund (363) -This fund is used to account for the construction of stormwater related improvements. Stormwater Utility Revenue Bonds, Series 2003 and stormwater assessment fees are used to finance the improvements in this fund. Public Facilities Improvements (390) -This fund is used to account for the resources associated with debt for the purposes of constructing and equipping a new city hall complex, renovation and expansion of the police station, and renovation of old schoolhouse. Enterprise Funds -Enterprise funds are used to account for operations (a) that are financed and operated in a manner similar to private business enterprises -where the intent of the governing body is that the costs (expenses, including depreciation) of providing goods or services to the general public on a continuing basis be financed or recovered primarily through user charges; or (b) where the governing body has decided that periodic determination of revenues earned, expenses incurred, and/or net income is appropriated for capital maintenance, public policy, management control, accountability or other purposes. Golf Course Fend (410) -This fund is used to account for the activities of the municipal golf course. Airport Fnnd (450 and 45~ -These two funds are used to account for the activities of the municipality's general aviation airport. Building Department Fund (480) -This fund is used to account for the activities of the city's Building Department. Permanent Fund Cemetery Permanent Fund (601) -This fund is used to account for principal trust amounts received, sale of cemetery lots and related interest income. One-half of the cemetery lot sale and the interest portion of the trust can be used to maintain the community cemetery. Fiduciary Funds Pension Trust Fund (620) -This fund accounts for the activities of the Police Officer's Retirement System, which accumulates resources for pension benefit payments to qualified officers. Agency Fund (680) -This fund accounts for deposits placed by bidders and developers to guarantee performance pursuant to bid or contract and for deposits for use of city owned buildings and parks to guazantee performance pursuant to contract. 35 ITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE DEPARTMENT/DIVISION AND FUNCTION RELATIONSHIP SUMMARY This table summarizes the relationship between City departments/divisions and the funds in the accounting and budgetary groupings previously described. In addition, the accounting functions used to summarize the operating expenditures/expenses for each departmentldivision are listed. De artment/Division >E~nction General hind Enterprise Fend Cit Council General Government X City Mana er General Government X City Clerk General Government X City Attorney General Government X Finance General Government X Mara ement Information System General Government X Human Resources General Government X Police S ecial erations Public Safe X Police Administration Public Safe X Police School Resources Public Safe X Police Patrol Division Public Safe X Communi Policing Unit Public Safe X Code Enforcement Division Public Safe X Police Professional Standards Public Safe X Police Detective Division Public Safe X Police Su ort Services Public Safe X Police Di atch Unit Public Safety X En 'eerie Trans ortation X Stormwater Utili Ph sical Environment X Road and Maintenance Trans ortation X Gara a Trans ortation X Buildin Maintenance General Government X Pazks and Recreation Cultural/Recreation X Cemet Ph sical Environment X Growth Mana ement General Government X Non-De artmental General Government X Buildin Public Safe X Golf Course Administration CulturallRecreation X Golf Course Greens Division Cultural/Recreation X Golf Course Cart Division Cultural/Recreation X ort Administration Trans ortation X 36 CITY OF SEBASTIAN, FLORIDA ORGANIZATIONAL CHART I CITY I CLERK POLICE ADMINISTRATION SPECIAL OPERATIONS scHOOL RESOURCE ROAD PATROL co~~roNITY POLICING DETECTIVE SUPPORT SERVICES DISPATCH PROFESSIONAL sTArmARDs CITIZENS OF SEBASTIAN CITY COUNCIL ~~ BoARDS & COMMISSIONS CITY CITY MANAGER ATTORNEY FINANCE PUBLIC WORKS MANAGEbiBVT INFORMATION ROAD & SYSTEM MAINTENANCE HUMAN RESOURCES PARKS & RECREATION ENGINEERING CENTRAL GARAGE GROWTH MANAGEMENT oY CODE ENFORCEMENT CORM WATER GOLF COURSE BUIIDING MACE AIRPORT BUILDING DEPARTMENT 37 FISCAL YEAR 2006-2007 BUDGET CALENDAR DATE DAY EVENT 5/23/2006 Tuesday City Manager and Finance Director meet to review budget request 5/24/2006 Wednesday City Council approves budget calendar 5/24/2006- Monday- Finance Director to meet with Departments/Divisions - go over programs, 5/26/2006 Friday requested budget, goals, objectives, etc. 6/1/2006 Thursday Estimate of Property Value to be received from Property Appraiser 6/5/2006- Monday- City Manager and Finance Director to meet with Deparhnents/Divisions 6/9/2006 Friday for 2°d budget review 6/23/2006 Friday City Manager's Recommended Budget to be mailed to Budget Advisory Committee members 7/3/2006 Monday Property Appraiser certifies the taxable value on Form DR-420 7/13/2006 Thursday Budget Advisory Committee meeting @6:00 p.m. 7/26/2006 Wednesday Council approval on DR-420 Certification to set proposed max;mum millage rate 7/27/2006 Thursday DR-420 certification delivered to Property Appraiser 7/27/2006 Thursday Budget Advisory Committee meeting @6:00 p.m. 7/27/2006 Thursday 1~Reading of School Board Budget @7:OOp.m 7/28/2006 Friday Fiscal Year 2006-2007 Proposed Budget to City Council 8/16/2006 Wednesday Council Budget Workshop @6:OOp.m -special meeting 9/5/2006 Tuesday Final Adoption of County School Board Budget @7:00 p.m. 9/6/2006 Wednesday County 1 ~ Reading of County Budget @5:01 p.m 9/7/2006 Thursday 1st Public Hearing of City Budget @6:OOp.m. -Special Meeting 9/13/2006 Wednesday Final Adoption of County Budget @5:01 p.m 9/15!2006 Friday Advertising the final millage rate and budget 9!20/2006 Wednesday Final Public Hearing of City Budget -Adopt Final Millage Rate and Budget Resolution @6:00 p.m -special meeting 9/21/2006 Thursday Forward Resolutions adopting final millage and budget to Property Appraiser and Tax Collector 38 ITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE BUDGET PROCESS The Finance Department coordinates the budget process. The formal budgeting process, which begins in February and ends in September, provides the primary mechanism by which key decisions are made regarding the levels and types of services to be provided, given the anticipated level of available resources. Revenues and expenditures are projected on the basis of information provided by city departments, outside agencies, current rate structures, historical data and statistical trends. Budget Planning Phase The City maintains a Capital Improvement Program (CIP) as part of the Comprehensive Redevelopment Plan of the City of Sebastian in order to plan for the future needs of capital facilities and infrastructures (see Capital Improvement Program section). This plan covers afive-year period, and identifies major capita] projects, as well as the means by which they will be financed. City adopts the annual capital budget along with the operating budget. As part of the planning process, the operating impact of capital projects must be considered and incorporated into the operating budget. The planning phase for the operating budget begins with the preparation of the budget instructions, examples, and training materials. Budget Preparation The process of developing the operating budget begins officially in February of each year. The budget preparation process provides department directors an opportunity to examine their program(s) of operation, to propose changes~in current services, to recommend revisions in organizations and methods, and to outline requirements for capital outlay items. Finance Department works closely with department/divisions to formulate performance measures for the upcoming fiscal year. Human Resources Department assists departments/divisions with new personnel requests. In March each year, basic operating budget request forms, and data on prior year appropriations are distributed to the departments. Each department director must compile a budget request for the new fiscal year and enter the budget request and justification into the Microsoft Excel format forms. Budget Review During the budget review phase, the City Manager and Finance Department analyzes new positions, operating and capital budget requests; review service levels and the Finance Department compiles the revenue estimates; and recommends funding levels. Budget recommendations regarding requests for new personnel and capital- are based on: 1) program priorities as submitted by department directors; and 2) available funding after current services are budgeted (funding levels required to maintain the status quo). City Manager's recommendations on operating and capital budgets and new personnel requests are reviewed with department directors. In June, the City Manager's recommended budget is distnbuted to Budget Advisory Committee members. Three meetings are scheduled in July for the Budget Advisory Committee and the Finance Department to review the City Manager's recommended budget. Budget Adoption. The formal adoption process begins with the Budget Advisory Committee's presentation to City Council in August, followed by a budget workshop. The workshop provides council members an opportunity to review the budget submission and capital improvement program with department heads to ensure that therequests meet the best interests of the City of Sebastian and its citizens. The final step before budget adoption is to hold two budget hearings to present the proposed millage rate and budget. This essential step provides a means for the citizens to comment directly to the Mayor and City Council regarding 39 ITY OF SEBASTIAN, FLORIDA 2006/2007 ANNLIAL BUDGE priorities. According to State regulations, the first public hearing must be held within 80 days of certification of property values but not earlier than 65 days after certification. At this hearing, the City presents the proposed millage rate and tentative budget and, if the millage rate to he adopted is higher, the percent difference from the rolled-back rate is announced at this time. Within 15 days of the first hearing, the City must advertise its intent to adopt a final millage rate and budget. Finally, the millage rate and budget are adopted by separate resolutions of the City Council at the second hearing which must be held not less than two days or more than five days after the day that the advertisement is first published. Budget Implementation The budget process does not end with legal adoption of the budget. Finance staff along with City departments, monitors the budget throughout the fiscal year. An integrated financial software system provides budgetary control and various budgetary reports to aid in this process. Budget adjustments are allowed through budget line item transfers and budget amendments. The budget amendment criteria is listed below: 1. Total fund appropriations changes must be approved by the City Council. 2. Uses of contingency appropriations must be specifically approved by the City Council. 3. Shifts in appropriations within fund totals may be done administratively on the authority of the City manager. In most cases the City Manager will request City Council's approval since the item prompting the change will usually go to the City Council (e.g., award of contract, addition of staff, contract change order). Procedures for appropriation transfers and delegation of budget responsibility will be set by the City manager. 4. A Budgetary Control System will be maintained to ensure compliance with the budget. Quarterly budget status reports will be provided to the City Council comparing actual versus budgeted revenue and expense activity for all budgeted funds. Any unexpended appropriations lapse at the close of the fiscal year. 40 CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE GENERAL FUND The General Fund is the main operating find for the City of Sebastian. Total adopted budget for Fiscal Year 2006-2007 is $12,322,178. The General Fund is used to account for all financial resources, except those required to be accounted for in another fund. As shown in the graph below,~the four largest sources of revenue within the General Fund are: Ad Valorem Taxes, Intergovernmental Revenues, Utility Service Tax, and Franchise Fees. The majority of the Intergovernmental Revenues comes from state shared. revenues, such as Local Half-Cent Sales Tax and Municipal Revenue Sharing. Interfund transfers represents 6% of revenues for the General Fund. The Table G-1 and Table G-2 presented on page 42 through page 46 compare the Fiscal Year 2006-07 estimated revenue sources with budget and actual of prior years. General Fund Revenues Source of Funds bliscellancous Transfers-ln Revenue 6% 3.296 Cash For~~ Franchise Fees 3.2% 7.896 Ad Valorem Taxes Fines 0.596 = -- - ' ~::~: 36.896 - ~,:_,. Charges Far Services 3.Q~-govenzmeatal Iicenscs and Utility Service Taz Revenue Permits 17.796 19.3% 1.996 City services are provided main]y through the General Fund revenues. The graph presented below shows that 38.1% of total expenditures are allocated to public safety related activities. Other city services, excluding golf course, airport administration, and building department, are included in general government, transportation, cultural & recreation, and physical environment. General Fund Expenditure Use of Funds Culture and Recreation 1 General 8.6% 1 C*overnment Transportation 27.3g'o 13.2% Physical Environment 12.8% Public Safety 38.1 41 1CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGETI TABLE G1 (Code: 001501 The Fiscal Year 2006-2007 adopted budget for General fund Revenue is $12,322,178. This compares to the 2005-06 prof General fund revenue of $12,954,820, a decrease of $632,642 or 4.996. Amended Projected Proposed FY 03-04 FY 04-05 FY OS-06 FY OS-06 FY 06-07 Description Actual Actual Budget Revenue Budget Difference Taxes and franchise fees $ 5,795,208 $ 6,621,430 $ 7,131,374 $ 7,263,924 $ 7,681,502 $ 417,578 Licenses and permits 1,866,430 1,587,676 243,280 229,200 231,200 2,000 Inter-governmental revenue 2,844,245 4,773,369 2,288,405 2,576,059 2,380,000 (196,059 General government charges for service 118,965 116,895 481,669 437,020 441,342 4,322 fines and forfeits 108,788 88,094 71,625 55,900 55,900 - Interestearnings 89,890 88,314 105,000 269,200 273,762 4,562 Rents and royalties 38,382 57,571 27,500 84,600 84,600 - Sales of assets 6,118 2,774 2,000 14,110 5>000 (9,110 Contributions/donations 16,345 25,234 46,145 41;805 20,500 (21,305 Other miscellaneous revenues 309,391 66,873 12,020 56,509 13,700 (42,809 Total revenues $11,193,762 $13,428,230 $10,409,018 $11,028,327 $11,187,506 $ 159,179 Interfund transfers 428,140 469,701 643,362 641,988 736,192 94,204 Other sources - - 1,043,290 1,284,505 398,480 (886,025 Total revenues and other sources $11,621,902 $13,897,931 $12,095,670 $12,954,820 $12,322,178 $ (632,642 cal Year 2006-07 Adopted Budget: yor Current Level Changes from 2005-06 Projected Revenues: Difference Taxes and franchise fees -Increase results from continued growth in home construction and property values as 11 as an increase in the electric franchise fees and utility service taxes based upon current trend analysis. $ 417,578 Licenses and permits -Moderate increase represents increase in occupational licenses revenue. $ 2,000 Intergovernmental -Decrease results from the hurricane related FEMA and DCA reimbursements received in ' 2005-06. $ (196,059, . General government charges for service -Net increase reflects an increase in the General Fund administrative barges and an anticipated decrease in tennis courts and skate park revenues based on FY 2005-06 actual collections. $ 4,322 . Fines and forfeits -Projection remains unchanged for FY 2006-07. $ - .Interest earnings -Increase due to a interest rate increase based on interest rate analysis. $ 4,562 . Rents and royalties -Projection remains unchanged for FY 2006-07. $ - . Sales of assets -Decrease due to most equipment has been sold in previous years. $ (9,110) Contributions/Donations -Decrease due to the unexpected donations received in FY 2005-06. $ (21 . Other miscellaneous revenues -Decrease due to the hurricane related insurance reimbursement received in FY OS-06. $ (42 Interfund transfers -increase mainly due to a increase in the transfer from the Stormwater utility Fund for the mwater swalelditch mowing contract. $ 94,204 Other sources -Other sources represent non-operating revenues such as fund balance carry forwazd. Decrease my reflects the one time transfer to Building Department in FY 2005-06 for the establishment of the Building ~artment as an enterprise Fund. The $398,480 budgeted in FY 2006-07 budget represents $318,480 from capital ipment replacement reserve and $80,000 from hurricane reimbursement carried forward. $ (886,025 42 CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGETI TABLE G-2 General Fund Revenues Detail Code: 001501 Amended FY 06/07 Account FY 02/03 FY 03/04 FY 04/05 FY 05/06 FY 05/06 Adopted Number _ Description Actual Actual Actual Budeet Projected Budeet rAxEs 311000 Current Ad Valorem Taxes 2,725,515 3,130,521 3,723,912 4,204,924 4,204,924 4,510,500 311001 Delinquent Ad Valorem Taxes 21,820 34,247 1,712 25,000 25,000 25,000 311002 Penalty on Delinquent Taxes 5,088 5,208 4,292 3,500 3,500 3,500 TOTAL AD VALOREM TAXES 2,752,423 3,169,976 3,729,916 4,233,424 4,233,424 4,539,000 FR.ANCffiSE FEES 313100 Electric Franchise Fees 741,861 735,010 836,694 839,700 880,000 906,400 313200 Telecom Franchise Fees 0 0 0 0 0 0 313500 CATV Franchise Fees 0 0 0 0 0 0 313700 Solid Waste Franchise Fees 14,333 35,590 49,696 40,000 52,500 54,075 TOTAL FRANCHISE FEES 756,194 770,600 886,390 879,700 932,500 960,475 UTILITY SERVICE TAXES 314100 Electric Utility Service Tax 953,734 960,469 1,008,541 1,050,000 1,050,000 1,081,500 314200 Telecom Utility Service Tax 0 0 0 0 0 0 314300 Water Utility Service Tax 125,395 154,781 177,348 178,500 196,000 201,880 314800 Propane Utility Service Tax 22,145 23,931 25,513 24,750 27,000. ~ 27,810. 314950 CST Revenue Sharing 679,443 715,451 793,722 765,000 825,000 870,837 TOTAL UTILITY SERVICE TAXES 1,780,717 1,854,632 2,005,124 2,018,250 2,098,000 2,182,027 TOTAL TAXES & FRANCISE FEES 5,289,334 5,795,208 6,621,430 7,131,374 7,263,924 7,681,502 LICENSES AND PERMTTS 321000 Occupa6onalLicense 82,269 91,192 106,953 110,000 113,000 115,000 321100 Occ Lic-Penalties/Transfers 2,531 2,705 5,012 2,800 2,800 2,800 321050 Contractor License 29,255' 33,586 22,939 0 0 0 321150 Contractor License -Penalties 0 0 617 0 0 0 322050 Building Permits 514,586 1,209,600 963,134 0 0 0 322075 Reinspection Fees 23,730 29,624 35,447 0 0 0 322100 Land Clearing Permits 29,502 41,925 32,760 0 0 0 322150 Tree Removal Permits 3,460 4,260 2,820 0 0 0 322200 Electrical Permits 59,293 87,953 47,671 0 0 0 322225 Plumbing Permits 55,976 83,353 47,458 0 0 0 322250 Mechanical Permits 201 75,611 40,599 0' 0 0 322300 Fencing Permits 3550 8,344 9,010 0 0 0 322400 Irrigation Permits 225 167 240 0 0 0 322500 Sign Permits 1,769 4,480 5,570 0 0 0 329400 Plan Checking Fees 6,832 109,818 129,190 0 0 322060 Driveway Permit Fees 0 0 76,400 70,000 60,000 60,000 329100 Zoning Fees 45,556 41,004 18,486 15,000 25,000 25,000 329200 Site Plan Review Fees ,11,000 20,155 21,642 21,630 16,000 16,000 329300 Plat Review Fees 4,162 18,753 19,108 20,600 11,000 11,000 329500 Alarm Permits 2,485 3,900 2,620 3,250 1,400 1,400 TOTAL LICENSES AND PERMITS 876,382 1,866,430 1,587,676 243,280 229,200 231,200 43 CITY OT SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE General Fund Revenues Detail -Continued Code: 001501 Amended FY 06/07 Account FY 02/03 FY 03/04 FY 04/05 FY 05/06 FY OS/06 Adopted Number Description Actual Actual Actual Budeet Projected Budeet INTERGOVERNMENTAL REVENUE: FIDERAL GRANTS 331200 Fed Grant-Public Safety 55,423 12,060 34,861 0 0 0 331204 Fed - LLEBG 10,000 10,000 4,604 10,000 10,000 10,000 331901 FEMA -Federal Grant 0 792,441 2,232,801 0 165,052 0 331902 FHWA Grant 0 82,496 139,682 0 37,910 0 TOTAL FIDERAL GRANTS 65,423 896,997 2,411,948 10,000 212,962 10,000 STATE GRANTS 334900 FEMA-State matching 0 38,655 105,782 0 22,280 0 TOTAL STATE GRANTS 0 38,655 105,782 0 22,280 0 STATE SHARED REVENUES !335120 Municpal Revenue Sharing 252,248 316,295 433,635 631,817 470,000 470,000 '335122 8th Cent Motor Fuel Tax 141,541 164,350 177,343 154,500 18Q,000 18Q,000 1335140 Mobile Home Licenses 11,035 12,637 10,037 10,000 10,000 10,000 '335150 Alcohol Beverage Licenses 7,049 10,035 9,106 10,000 10,000 10,000 335180 Local Half-Cent Sales Tax 1,160,478 1,276,274 1,507,897 1,472,088 1,670,817 1,700,000 335200 Police Pension State Shazed Revenue 175,591 106,715 117,621 0 0 0 337705 F.I.N.D. Grant 0 22,287 0 0 0 0 TOTAL STATE SHARED REVENUES 1,747,942 ~ 1,908,593 2,255,639 2,278,405 2,340,817 2,370,000 TOTAL INTER-GOV'T REVENUE 1,813,365 2,844,245 4,773,369 2,288,405 2,576,059 2,380,000 CHARGES FOR SERVICES 341910 Sales-Maps & Publications 656 314 329 300 500 300 341920 Cert. Copying, Record Search 1,238 1,555 1,868 1,000 1,500 1,500 341930 Election Fees 75 125 594 125 244 125 342100 PD Overtime Service Fees 18,312 7,325 3,958 6,000 7,500 7,500 343805 Cemetery Fees 7,619 7,175 9,270 7,500 7,500 7,500 347550 Skate Facility Fees 20,759 21,436 16,570 0 15,000 15,000 7555 Tennis Facility Fees 0 0 2,018 72,000 25,000 25,000 347556 County Facility Impact Fees Admin F 0 0 12,727 56,000 28,000 28,000 347557 Community Center Rec Revenues 25,977 27,154 24,884 25,000 30,000 30,000 349140 RRD-Management Fees 10,118 10,118 7,203 10,624 10,624 11,368 349410 Golf Course-Management Fees 5,088 38,088 4,088 46,217 46,217 42,958 349415 Mauztenance Service Fees-GC 0 0 0 0 0 0 349450 Airport-Management Fees 32,114 2,114 32,114 76,217 76,217 42,958 349455 Maintenance Service Fees-AP 820 801 671 0 0 0 349480 Building Dept Administrative Fees 0 0 0 179,686 179,686 224,133 349900 Project Personnel & Equipment Servic 87,384 2,760 601 1,000 9,032 5,000 349950 Special Events Pers Svc Fees 6,000 0 0 0 0 0 TOTAL CHGS FOR SERVICE 216,160 118,965 116,895 481,669 437,020 441,342 44 CI'T'Y OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE General Fund Revenues Detail -Continued Code: 00101 Amended FY 06/07 Account FY 02/03 FY 03/04 FY 04/05 FY 05106 FY 05/06 Adopted Number Description Actual Actual Actual Budeet Projected Budeet FINES AND FORFEITS 351100 Court Fines 73,457 75,983 36,167 37,500 26,000 26,000 351115 Police Education-$2.00 Funds 3,160 3,344 4,129 4,500 3,300 3,300 351120 Drivers Education 13,077 12,376 16,131 15,000 10,000 10,000 351130 Court Costs 96 96 14 125 100 100 351140 Parking Fines 9,555 3,971 2,807 2,500 3,500 3,500 354100 Code Enforcement Fines 10,157 8,109 26,088 9,000 10,000 10,000 359000 Other Fines/Forfeits 7,250 4,909 2,758 3,000 3,000 3,000 TOTAL FINES AND FORFEITS 116,753 108,788 88,094 71,625 55,900 55,900 1~IISCELLANEOUS REVENUE: [NTEREST EARNINGS 361100 Interest Income 33,830 66,209 26,380 65,000 158,000 161,562 361105 State Board Interest Earnings 47,030 21,983 48,256 40,000 104,000 105,000 361150 Other Interest 848 1,698 13,678 0 7,200 7,200 TOTAL INTEREST EARNINGS 81,708 89,890 88,314 105,000 269,200 273,762 RENT AND ROYALTIES 362100 Rents and Royalties 5,038 5,973 1,161 2,500 7,600 7,600 362150 Nontaxable Rent 34,344 32,409 45,387 25,000 77,000 77,000 363150 Special Assessment-Riverfront 0 0 11,023 0 0 0 TOTAL RENT AND ROYALTIES 39,382 38,382 57,571 27,500 84,600 84,600 SALE OF FIXED ASSETS 364100 Sale of Fixed Assets 7,901 4,861 0 1,000 13,400 5,000 365000 Sale of Surplus MateriaUScrap 0 1,257 2,774 1,000 710 0 TOTAL SALES OF FIXED ASSETS 7,901 6,118 2,774 2,000 14,110 5,000 CONTRIBUTIONS/DONATIONS 366000 Contributions &. Donations 1,000 780 5,309 25,945 17,775 0 366150 Clock Tower Brick Sales 5,390 2,360 1,775 2,000 2,000 2,000 366200 R-9 Contribution 0 0 5,625 5,000 5,030 5,000 366604 Donations-Public SaferyEmployees 1,590 200 135 200 3,000 500 366605 Donations-General Empl Fund 1,020 330 920 1,000 2,000 1,000 366805 4th of July Donations 11,725 12,675 11,470 12,000 12,000 12,000 TOTAL CONTRIBUTIONS/DONATIONS 20,725 16,345 25,234 46,145 41,805 20,500 OTHER MISCELLANEOUS REVENUES 1369100 Motor Fuel Tax Rebate 8,378 12,841 11,563 9,750 11,200 11,200 369200 Insurance Proceeds 2,908 289,253 21,133 500 37,309 500 1369400 Reimbursements 783 1,075 4,759 500 5,000 500 369900 Other Miscellaneous Revenues 466 4,961 1,122 500 2,000 500 369954 Vend Mach Sales-Pub Safety Fund 186 318 201 270 0 0 369955 Vend Mach Sales-Gen Empl Fund 623 502 1,334 500 1,000 1,000 369995 Cash Over/Short 59 70 191 0 0 0 369999 Prior Year Recoveries 1,792 371 26,570 0 0 0 TOTAL OTHER MISCELLANEOUS REV. 15,195 309,391 66,873 12,020 56,509 13,700 TOTAL MISCELLANEOUS REVENUE 164,910 460,126 240,766. 192,665 466,224 397,562 TOTAL REVENUES 8,476,905 11,193,762 13,428,230 10,409,018 11,028,327 11,187,506 45 CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE General Fund Revenues Detail -Continued Code: 001501 Amended FY 06/07 Account FY 02/03 FY 03/04 FY 04/05 FY 05/06 FY 05/06 Adopted Number Description Actual Actual Actual Budeet Proiected BudPet INTERFUND TRANSFERS 381120 Interfund Trfr From 120 LOGT 0 61,672 0 0 0 0 381130 Interfund Tr& From 130 DST 370,919 198,162 279,013 240,250 240,250 272,800 381163 InterfundTr&From 163 STORMWA 145,322 154,556 160,996 394,112 394,112 421,346 381601 Interfund Tr& From 601 CEMETERY 15,000 13>750 29,692 9,000 7,626 42,046 TOTAL INTERFUND TRANSFERS 531,241 428,140 469,701 643,362 641,988 736,192 OTHER FINANCING SOURCES 389991 Appropriation From PY Fund Balance- reserve for Building Code Enforcement 0 0 0 802,490 1,139,289 0 389991 Appropriation From PY Fund Balance- Reserve for Equipment replacement 0 0 0 145,216 145,216 318,480 389991 Appropriation From PY Fund B alance- Unreserve 0 0 0 95,584 0 80,000 TOTAL OTHER SOURCES 0 0 1,043,290 1,284,505 398,480 TOTAL REV. AND OTHER SOURCES 9,008,146 11,621,902 13,897,931 12,095,670 12,954,820 12,322,178 46 CITY OF SEBASTIAN. FLORIDA 2006/2007 ANNUAL BUDGETI Table G-3 lists General Fund expenditures by department/division. Table G-4 lists individual department/division details broken down by salaries & benefits, operating expenses, and capital outlay. TABLE G-3 SUMMARY OF GENERAL FUND EXPENDITURES BY DEPARTMENT/DMSION Org Code Description 010001 City Council 010005 City Manager 010009 City Clerk 010010 City Attorney 010020 Finance 010021 Management Information Svs. 010035 Human Resources 010040 Police Special Operations 010041 Police Administration 010042 Police School Resource 010043 Police Patrol Division 010044 Community Policing Unit 010045 Code Enforcement Division 010046 Professional Standards 010047 Police Detective Division 010048 Police Support Services 010049 Police Dispatch Unit 010051 Engineering 010052 Roads and Maintenance 010053 Stormwater Utility 010054 Garage 010056 Building Maintenance 010057 Parks and Recreation 010059 Cemetery 010080 Growth Management 010085 Building 010099 Non-Depamnental Amended FY 02/03 FY 03/04 FY 04/05 FY 05/06 FY OS/06 Actual Actual Actual Budeet Projected $ 44,532 $ 33,692 $ 35,222 $ 41,244 $ 39,111 301,241 331,783 402,646 238,145 217,361 253,321 284,112 314,882 333,135 328,712 123,787 134,102 162,5 l 9 189,906 190,370 324,771 347,287 374,395 426,647 387,858 102,473 136,385 139,371 199,417 192,729 192,027 192,932 211,292 217,526 217,448 wA N7A 320,086 367,569 403,339 164,397 291,585 394,736 206,158 215,586 119,631 126,818 163,710 175,525 177,002 1,597,915 1,786,368 I ,611,414 1,859,425 1,866,092 127,839 124,271 139,935 140,017 139,376 89,429 107,468 121,855 157,102 157,211 N/A 93,966 109,033 112,521 116,684 423,792 368,074 507,730 494,510 484,929 274,908 254,347 288,133 293,393 293,762 360,493 360,531 353,288 409,027 394,104 416,890 470,632 461,902 480,215 455,825 853,688 1,639,126 2,654,625 910,771 913,895 813,907 838,997 791,479 1,326,781 1,763,705 161,850 170,996 191,336 201,459 211,728 226,691 wA 471,012 223,968 159,269 672,179 769,039 1,065,121 1,009,596 1,024,685 113,650 139,846 145x92 151,726 152,317 209,351 236,868 289,393 279,896 266,408 408,937 518,236 603,419 wA N/A 734,148 578,841 582,122 1,649,991 1,798,686 Change FY 06/07 From Adopted Prior Year Budeet Projected S 55,526 $ 16,415 230,467 13,106 340,565 11,853 213,234 22,864 358,552 (29,306) 235,069 42,340 228,567 11,119 368,105 (35,234) 246,179 30,593 149,964 (27,038) 2,120,055 253,963 166,460 27,084 176,759 19,548 124,474 7,790 575,868 90,939 313,865 7A,103 457,765 63,661 550,67] 94,846 856,381 (57,514) 1,405,316 (358,389) 220,397 8,669 167,515 8,246 1,057,?S6 32,571 166,824 14,507 385,964 119,556 wa wA Increase ecrease 42.0% Total General Fund Expenditures Total Revenues and Other Sources (Revenues) over Expenditures 1,150,380 (648,306) 6.0% 3.696 12.0% -7.696 22.0% 5.1 % -8.7% 14.2% -15.3% 13.6% ] 9.4% 12.4% G.7% 18.8% 6.8% 16.2% 20.896 -6.3% -20.3% 4.1 % 5.2% 3.2% 9.5% 44.9% NIA -36.0% $ 9,111,847 S ]0,336,302 S 12,906,248 $ 12,095,670 $ 12,568,192 S 12,322,178 $ (246,014) -2.0% $ 9,008,146 $ 11,621,902 $ 13,897,931 $ 12,095,670 $ 12,954,820 $ 12,322,178 $ (632,642) -4.9% $ (103,701) $ 1,285,600 $ 991,683 $ - $ 386,628 $ - 47 CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE TABLE G-4 General Fund Expenditure By Department/Division Actual I Actual PERSONAL SERVICES $ 21,490 $ 20,707 $ 21,398 $ 21,398 $ 21,398 $ - OPERATING EXPENDITURES $ 12,202 $ 14,515 $ 19,846 $ 17,713 $ 34,128 $ 16,415 CAPITAL OUTLAY $ - $ - $ - $ _ $ _ $ _ TOTAL $ 33,692 35,222 $ 41,2114 $ 39,111 55,526 16,415 CITY MANAGER PERSONAL SERVICES $ 316,764 $ 385,054 $ 224,738 $ 205,761 $ 218,517 $ 12,756 OPERATING EXPENDITURES $ 15,019 $ 15,431 $ 13,407 $ 11,600 S 11,950 $ 380 CAPITAL OUTLAY $ - $ 2,161 $ - $ - $ - $ - TOTAL 331,783 402,646 $ 238,145 217,361 230,467 $ 13,106 CITY CLERK PERSONAL SERVICES $ 227,605 $ 247,211 $ 252,243 $ 247,552 $ 263,241 $ 15,689 OPERATING EXPENDITURES $ 54,407 $ 67,671 $ 69,318 $ 69,586 $ 77>324 $ 7,738 CAPITAL OUTLAY $ 2,100 $ - $ 11,574 $ 11,574 $ - $ (11,574) TOTAL 284,112 $ 314,882 333,135 328,712 340,565 11,853 CITY ATTORNEY PERSONAL SERVICES $ 128,653 $ 157,245 5 181,20b $ 181,206 $ 194,545 $ 13,339 OPERATING EXPENDITURES $ 5,449 $ 5,274 $ 8,700 $ 9,164 S 18,689 $ 9,525 CAPITAL OUTLAY $ - $ - $ - $ - $ - $ - TOTAL $ 134,102 162,519 $ 189,906 190,370 213,234 22,864 FINANCE PERSONAL SERVICES $ 278,810 $ 298,721 $ 355,779 $ 316,716 287,403 $ (29,313) OPERATING EXPENDITURES $ 63,688 $ 73,393 $ 70,868 $ 71,142 $ 71,149 $ 7 CAPITAL OUTLAY $ 4,789 $ 2,281 $ - $ - $ - $ - TOTAL 347,287 374,395 $ 426,647 387,858 $ 358,552 (29,306) MANAGEMENT INFORMATION SERVICES PERSONAL SERVICES $ 89,544 $ 119,232 $ 170,378 $ 163,940 $ 189,512 $ 25,572 OPERATING EXPENDITURES $ 16,768 $ 17,864 S 20,140 $ 19,890 $ 25,557 $ 5>667 CAPITAL OUTLAY $ 30,073 $ 2,275 $ 8,899 $ 8,899 $ 20,000 $ 11,101 TOTAL 136,385 139,371 199,417 $ 192,729 $ 235,069 42,340 HUMAN RESOURCES PERSONAL SERVICES $ 169,020 $ 187,101 $ 191,706 $ 191,631 $ 201,725 $ 10,094 OPERATING EXPENDITURES $ 22,750 24,191 $ 25,820 25,817 26,842 1,025 CAPITAL OUTLAY $ 1,162 $ - $ - $ - $ - $ - TOTAL $ 192,932 $ 211,292 217,526 217,448 $ 228,567 11,119 POLICE DEPARTMENT -SPECIAL OPERATIONS POLICE DEPARTMENT - ADMIIVISTRATION PERSONAL SERVICES $ 260,707 $ 371,877 $ 179,745 $ 179,745 $ 191,914 $ 12,169 OPERATING EXPENDITURES $ 18,773 $ 17,823 $ 26,413 $ 35,841 34,265 $ 1,576) CAPITAL OUTLAY 12,105 $ 5,036 - - $ 20,000 $ 20,000 TOTAL $ 291,585 394,736 206,158 215,586 246,179 30,593 48 CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGETI General Fund Expenditure By DepartmentlDivision -Continued Actual I Actual PERSONAL SERVICES $ 118,643 $ 118,964 $ 127,851 $ 127,853 $ ]34,913 $ 7,060 OPERATINGEXPENDTTURES $ 8,175 $ 44,746 $ 12,174 $ 13,649 $ 12,051 $ (1,598) CAPITAL OUTLAY $ - $ - $ 35,500 $ 35,500 $ 3,000 $ (32,500) TOTAL $ 126,818 $ 163,710 $ 175,525 $ 177,002 $ 149,964 $ (27,038) POLICE DEPARTMEi~IT -PATROL PERSONAL SERVICES $ 1,501,640 $ 1,279,115 $ 1,506,935 $ 1,504,622 $ 1,738,905 $ 234,283 OPERATINGEXPENDITURES $ 121,557 $ 136,105 $ 153,115 $ 162,095 $ 164,170 $ 2,075 CAPITAL OUTLAY 163,171 $ 196,194 $ 199,375 $ 199,375 $ 216,980 $ 17,605 TOTAL $ 1,786,368 $ 1,611,414 $ 1,859,425 1,86b,092 $ 2,120,055 $ 253,963 POLICE DEPARTMENT - COMMUNITY POLICING UNIT PERSONAL SERVICES $ 117,326 $ 119,265 $ 121,073 $ 122,761 $ 147,033 $ 24,272 OPERATING EXPENDITURES $ 6,945 $ 20,670 $ 18,944. $ 16,615 $ 19,427 $ 2,812 CAPITAL OUTLAY $ - $ - $ - - $ - $ TOTAL 124,271 $ 139,935 $ 140,017 139,376 166,460 $ 27,084 POLICE DEPARTMENT - PROFESSIONAL STANDARDS r - - - ) POLICE DEPARTMENT -DETECTIVE PERSONAL SERVICES $ 274,200 $ 375,516 $ 410,277 $ 398,702 $ 459,102 $ 60,400 OPERATINGEXPENDITURES $ 59,759 $ 72,535 $ 78,633 80,627 89,966 $ 9,339 CAPITAL OUTLAY 34,115 $ 59,679 $ 5,600 $ 5,600 $ 26,800 $ 21,200 TOTAL 368,074 $ 507,730 $ 494,510 484,929 575,868 $ 90,939 POLICE DEPARTMF~~~IT -SUPPORT SERVICES PERSONAL SERVICES $ 241,718 $ 270,522 $ 269,525 $ 269,525 $ 289,790 $ 20,265 OPERATING EXPENDITURES 12,629 $ 17,611 $ 20,868 $ 21,237 24,075 $ 2,838 CAPI'T'AL OUTLAY $ - $ - $ 3,000 $ 3,000 $ - $ (3.000) TOTAL $ 254,347 $ 288,133 $ 293,393 $ 293,762 313,865 $ 20,103 POLICE DEPARTMENT -DISPATCH PERSONAL SERVICES $ 335,666 5 317>106 $ 370,502 $ 361,122 $ 420,195 $ 59,073 OPERATING EXPENDITURES $ 24,865 $ 29,278 $ 36,025 $ 30,842 34,570 $ 3,728 CAPITAL OUTLAY $ - S 6,904 $ 2,500 $ 2,140 $ 3,000 $ 860 TOTAL 360,531 $ 353,288 409,027 $ 394,104 $ 457,765 $ 63,661 ENGINEERING PERSONAL SERVICES $ 410,583 $ 425,079 $ 418,078 415,709 $ 498,074 $ 82,365 OPERATINGEXPENDTTURES $ 23,706 $ 30,867 $ 62,137 $ 35,589 $ 52,597 $ 17,008 CAPITAL OUTLAY $ 36,343 $ 5,956 - 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City Council directs the offices of the City Manager, City Attorney and City Clerk, adopts the City's annual budget, adopts and amends the Code of Ordinances and LDC, hears appeals to decisions of the Planning and Zoning Commission, acts as the Community Redevelopment Agency and Board of Adjustment, and hear citizen concerns and ideas at Council meetings, through public forums and by individual contact. Individual members represent the Council on various County and regional boards. FISCAL YEAR 2006 ACCOMPLISI-IlVIENTS / Reduced the millage rate to a rolled back rate of 3.0519 / Established improvements method for Collier Creek seawalls / Louisiana Avenue CDBG improvement project completed - / Approved measure to lift ban on dogs in City parks / Brought ban on use of eminent domain by City to citizens and approved by voters in March / Authorized contract for services for right-of--way and Swale/ditch mowing throughout City / Adopted new SJRWMD water restriction by ordinance / Adopted new procurement procedures by ordinance PERFORMANCE MEASURES Performance Indicators Actual 2004/2005 Projected 2005/2006 Projected 2006/2007 Number of Council Meetings Conducted 36 36 36 Number of CRA Meetings Conducted 1 2 5 Number of Board of Adjustment Meetings Conducted 4 4 5 Number of Ordinances Adopted 10 10 8 Number of Resolutions Adopted 56 55 55 Number of Board Appointments 27 30 30 PROGRAM BUDGET DESCRIPTION FOR CITY COUNCIT, STAFFING NATURE OF ACTIVITY 05/06 06/07 40.00% 40.00% Regular and Special Meetings -Attendance at meetings (24 regular and 12 workshop/sped meetings). Responsible for all legislative functions of City Government, including th establishment of laws and olicies, and a ointin ualified citizens to boards and committees. 20.0096 20.00% City Functions and Events -Attendance at functions. Public relations. 20.0096 20.00% Conference, Legislative, Coun State, and Local Meetings -Attendance at meetings. City re resentation at all levels of overnment and infra- overnmental affairs. 20.00% 20.00% Citizens' Problems and Complaints -Assisting Citizens in referring complaints and proble to the Ci Mana er for follow-u . 100.00% 100.00% 53 CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGETI CITY COUNCIL BUDGET SUMMARY Fiscal Year 2006-2007 adopted budget for City Council is $42,608. This compares to the 2005-Ob nditures of $39,111, an increase of $3,497 or 8.9%. Amended Projected Adopted FY 03-04 FY 0405 FY OS-06 FY OS-06 FY 06-07 Actual Actual Budget Expenditures Budget Difference Personal Services $ 21,490 $ 20,707 $ 21,398 $ 21,398 $ 21,398 $ - Operating Expenditures 12,202 14,515 19,846 17,713 34,128 16,415 Capital Outlay - - - - _ _ Total $ 33,692 $ 35,222 $ 41,244 $ 39,111 $ 55,526 $ 16,415 Fiscal Year 2006-07 Adopted Budget: Major Current-Level Changes from Fiscal Year 2005-06 Projected Expenditures: Difference 1. Personal Services - No change. $ _ 2. Operating Expenditures -Increase due to a recommended purchase of Microsoft office software licenses to be in compliance with federal regulation, an increase in promotional expense projection, and an increse in council members travel expense account. $ 16,415 3. Capital Outlay - No capital outlay forecasted in FY 2006-07. $ PERSONAL SERVICES SCHEDULE cITY coUNCIL - F!T/E Projected Adopted PAY POSITION YEARS Expenditure Budget POSITION RANGE GRADE 04-OS OS-06 06-07 OS-06 06-07 ayor 5,400 1.00 1.00 1.00 $ 5,400 $ 5,400 ice-Mayor 3,600 1.00 1.00 1.00 3,600 3,600 ~uncil Member 3,600 3.00 3.00 3.00 10,800 10,800 5.00 5.00 5.00 TOTAL SAT.ARTF4 $ 19,800 $ 19,800 FICA Taxes 1,515 1,515 Worker's Compensation Insurance 83 83 Total Personal Services $ 21,398 $ 21,398 54 CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGETI CITY COUNCIL Code: 010001 ccount umber Description FY 02/03 Actual FY 03/04 Actual FY 04/05 Actual Amended FY 05/06 Budget FY 05/06 Proiected FY 06/07 Adopted Budget PERSONAL SERVICES 511200 Legislative Salaries 19,800 19,800 18,990 19,800 19,800 19,800 512100 FICA Taxes 1,515 1,515 1,623 1,515 1,515 1,515 512400 Worker's Comp Insurance 115 175 94 83 83 83 TOTAL PERSONAL SERVICES 21,430 21,490 20,707 21,398 21,398 21,398 OPERATING EXPENDITURES 534000 Travel & Per Diem 11,793 6,997 7,192 9,531 8,400 22,053 534101 Telephone 0 0 609 0 524 550 534110 Internet Access 0 0 5 0 64 75 534630 R & M Office Equipment 0 0 62 1,000 0 2,000 534800 Promotional Activities 640 822 376 800 800 1,400 535200 Departmental Supplies 914 469 1,278 1,500 1,500 1,500 535210 Computer Supplies 0 0 2,249 2,300 2,325 2,300 535410 Dues and Memberships 200 200 200 200 200 200 535420 Books and Publications 50 124 144 200 200 330 535450 Training and Education 6,305 3,590 2,400 4,315 3,700 3,720 TOTAL OPERATING EXPENDITURES 19,902 12,202 14,515 19,846 17,713 34,128 CAPITAL OUTLAY 606400 Vehicles and Equipment 3,200 0 0 0 0 0 TOTAL CAPITAL OUTLAY 3,200 0 0 0 0 0 TOTAL CITY COUNCIL 44,532 33,692 35,222 41,244 39,111 55,526 55 CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGETI GTY OF This Page Intentionally Left Blank 56 HOME OF PELICAN ISLAND CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE CITY MANAGER In 1987, the voters of Sebastian adopted the Counci]/Manager form of government. The City Manager, appointed by and serving at the pleasure of the City Council, is the chief operating officer of municipal government. The City Manager's office provides administrative direction for all municipal operations consistent with goals adopted by City Council. As such, the City Manager implements policies of the City Council and is responsible for the day-today operations of the City, as well as ensuring that services and operations function in an efficient, timely and cost effective manner while still in accordance with City Council objectives. As chief operating officer of the City, the City Manager's office is involved in the following functions: the daily administration of the City; appointing authority for all city employees; supervision and evaluation of the management team; coordination of infra and inter-governmental affairs; acting as the administrative spokesperson for the City; formulation of the annual budget; recommendations with respect to deparmental and non-departmental expenditures and the capital improvement program; preparation of reports and data to assist the City Council in making formal decisions; ensuring effective and efficient action on citizen complaints and requests for service; and conducting administrative research and analysis. FISCAL YEAR 2006 ACCOMPLISHMENTS / Facilitated tax reduction as directed by the City Council, which led to a 14.33% tax rate decrease for FY 2005- 06 and a rolled back rate of 3.0519 for FY 2006-07. These actions led to the first back-to-back Ad Valorem tax rate reductions as well as the first rolled back rate in Sebastian history. / Increased general fund working capital reserve requirement from 15% to 25% of the total General Fund operating budget. / Completed the Sebastian Municipal Airport Administration Building project. / Implemented the new purchasing procurement procedure. / Improved the stormwater drainage maintenance throughout the city by contracting out swale and ditch mowing to outside vendor. / Reduced management staffing without decreasing service level. / Began implementation of the first phase in a series of sidewalk and swale improvement projects. / Facilitated the formal adoption of FY 2007-12 Capital Improvement Program. FISCAL YEAR 2007 GOALS AND OBJECTIVES City Operations - Apply for grants and secure funding for various city projects - Continue citywide street paving program - Review departmental operations and staffing to assure efficiency and effectiveness. Quality Service to Citizens - Meet periodically with community groups to present information about City operations and address questions and/or concerns respectively. - Participate with other City af5liated activities - Promote quality service with City employees Provide Effective Support to City Council - Resolve City Council concerns, as communicated individually and by citizenry. - Enhance quantity and quality of information provided to City Council relative to municipal operations. - Work with City Council to establish and articulate overall mission of local government. 57 CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGEZ Maintain Positive Intergovernmental Relations - Full membership and participation in the International City/County Management Association (ICMA), Florida City/County Management Association (FCCMA) and Florida League of Cities activities. - Meet and communicate regularly with representatives of other jurisdictions and agencies to address issues of mutual interest and benefit. PROGRAM BUDGET DESCRIPTION FOR CITY MANAGER STAF FING NATURE OFACTIVITY OS/06 06/07 40.00% 40.0046 Management and Supervision of C~ Proerams and Projects -Plan, organize, direr coordinate, and report on City Projects. Improve and expand efforts for quality public services. 20.009'0 20.00'90 Preparation of Ci_yt Council Aeenda -Provide City Council members with recommendatio for actions on matters requiring legislative actions, and implementation of Council decisions. Initiate and review all matters requiring Council actions. Implement Council actions. 20.0096 20.00% Intergovernmental Affairs -Represent City in intergovernmental matters. Serve as Ci representative on task forces, committees and planning groups. Administer inter-loc agreements. Monitor and report State and Federal legislation affecting the City. 20.004'0 20.0096 Purchasing and Contract Administration -Provide City Departments/Divisions assistance ' pwchsing policy compliance, and other professional service solicitation and review. 100.004'0 100.009b CITY MEiNAGER BUDGET SUlVIlVIARY Fiscal Yeaz 200b-2007 adopted budget for City Manager is $230,467. This compares to the 2005-06 nditures of $217,361, an increase of $13,106 or 696. Amended Projected Adopted FY03-04 FY04-OS FY05-06 FY05-06 FY06-07 Actual Actual Budget Expenditwes Budget Difference Personal Services $ 316,764 $ 385,054 $ 224,738 $ 205,761 $ 218,517 $ 12,756 Operating Expenditwes 15,019 15,431 13,407 11,600 11,950 350 Capital Outlay - 2,161 - - - - Total $ 331,783 $ 402,646 $ 238,145 $ 217,361 $ 230,467 $ 13,1Ob Fiscal Yeaz 2006-07 Adopted Budget: Major Current Level Changes from ' Fiscal Year 2005-06 Projected Expenditwes: Difference 1. Personal Services -Increase mainly due to regular salary increases and an 1896 projected increase in health insurance. $ 12,756 2. Operating Expenses -Increase due to a recommended purchase of Microsoft office software licenses to be in compliance with federal regulation. $ 350 3. Capital Outlay - No forecasted capital outlay in FY 2006-07. $ - 58 CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE PERSONAL SERVICES SCHEDULE CITY MANAGER PAY POSITION RANGE City Manager Gdneral Services Administrator Executive Assistant 38,380/69,319 Buyer P/I' Receptionist - 2 (1) 7.20 / 13.01 F/T/E Projected Adopted POSITION YEARS Expenditures Budget GRADE 04-OS OS-06 06-07 OS-06 06-07 1.00 1.00 1.00 $ 99,675 $ 106,200 81E 1.00 0.00 0.00 - - 31E 1.00 1.00 1.00 50,000 55,000 28E 1.00 0.00 0.00 - - 10 1.00 1.00 0.00 2,225 - 5.00 3.00 2.00 FICA Taxes Deferred Compensation Group Health Insurance Premium Dependant Health Ins Premium Employee Assistance Program Worker's Comp Insurance Auto Allowance Total Personal Services (1) The two part-time receptionist position have been eliminated in FY 2005-06. $ 151,900 $ 161,200 11,896 12,607 13,795 14,832 10,653 12,320 13,234 13,236 46 46 637 676 3,600 3,600 $ 205,761 $ 218,517 CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE CITY MANAGER Code: 010005 Account Number Description FY02/03 Actual FY03/04 Actual FY04/OS Actual Amended FY05/06 Bud et FY 05/06 Projected FY 06/07 Adopted Budget PERSONAL SERVICES 511200 Regular Salaries 213,955 234,025 294,918 169,675 151,900 161,200 512100 FICA Taxes 16,127 17,478 21,578 12,980 11,896 12,607 512225 Deferred Compensation 19,253 21,037 24,894 13,471 13,795 14,832 512301 Group Health Insurance Premium 17,946 25,559 27,176 10,748 10,653 12,320 512305 Dependant Health Ins Premium 12,177 16,533 13,809 13,465 13,234 13,236 512309 Employee Assistance Program 92 92 127 92 46 46 512400 Worker's Comp Insurance 1,232 2,040 1,309 707 637 676 512601 Auto Allowance 0 0 1,243 3,600 3,600 3,600 TOTAL PERSONAL SERVICES 280,782 316,764 385,054 224,738 205,761 218,517 OPERATING EXPENDITURES 533400 Other Contractual Services 3,040 0 0 2,200 1,100 750 534000 Travel and Per Diem 3,068 2,967 617 2,306 1,250 1,000 534101 Telephone 246 925 1,249 480 1,200 1,200 534105 Cellular Phone 559 544 575 600 600 600 534110 Internet Services 0 103 105 66 100 100 534120 Postage 417 379 431 300 200 200 534130 Express Mail 269 190 166 150 150 150 534620 R& M-Vehicles 460 1,428 111 0 0 0 534630 R & M -Office Equipment 434 73 1,703 1,200 1,200 1,800 534700 Printing & Binding 0 0 170 0 0 0 534800 Promotional Activities 1,938 1,772 1,685 500 500 500 534920 Legal Ads 1,028 927 2,588 700 700 700 534995 Litigation Expenses 0 0 122 0 0 0 535200 Departmental Supplies 2,969 1,839 1,526 1,500 1>500 1,500 535210 Computer Supplies 704 338 2,465 1,000 1,000 1,000 535260 Gas and Oil 942 993 675 0 0 0 535410 Dues and Memberships 1,450 1,502 630 1,155 1,200 1,200 535420 Books and Publications 45 0 18 150 150 150 535450 Training and Education 1,375 1,039 595 1,100 750 1,100 TOTAL OPERATING EXPENDITURES 18,944 15,019 15,431 13,407 11,600 11,950 CAPITAL OUTLAY 606400 Vehicles and Equipment 1,515 0 2,161 0 0 0 TOTAL CAPITAL OUTLAY 1,515 0 2,161 0 0 0 TOTAL CITY MANAGER 301,241 331,783 402,646 238,145 217,361 230,467 ~n CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGETI CITY CLERK The City Clerk is appointed by and serves under the direction of the City Council. This office maintains the City seal, attests all documents, provides legislative support, and maintains all permanent records of the City. The City Clerk is the Elections Official, Canvassing Board Chair and Records Management Liaison Officer for the City. The department is responsible for the City's records management program, cemetery sales and records, administers all appointments, orientations, financial disclosure and handbooks for City boards and committees, and administers codification. FISCAL YEAR 2006 ACCOMPLISHMENTS / Upgraded LaserSche Imaging Program to include Weblink for public access to records on the web page and software to increase internal user capability. / Facilitated the hiring of a MIS A/V position to broadcast all City committee meetings at direction of City Council. / Assisted with contract for window tinting in Chambers for better programs and historical posters for some sound absorbing quality. / Finalized Records vault filing system. / Initiated outreach for volunteers for City boards and committees. / Utilized volunteer program to assist in preparing cemetery documents for scanning. / Took over responsibility for City Hall main lobby front desk function. / Coordinated with MIS for broadcast schedule and meeting updates for Channe125 and website. FISCAL YEAR 2007 GOALS AND OBJECTIVES - Research new and more efficient cemetery software program. - Utilize apart-time temporary or volunteers to assist with scanning of cemetery records, City deeds, bonds, Finance records, etc. - Work with administration to upgrade automatic phone answering services. - Deputy City Clerk working toward Master Municipal Clerk program - Records Program Manager working toward Florida Records Management Certification (new program started 2006). - Seek better location for Early Voting in the City Hall Complex and meeting room for City Council. - Make additional records available to the public on Laserfiche Weblink on City website. - Upgrade cemetery rates and work with Council and staff towazd securing new location and/or mausoleum for city residents. PERFORMANCE MEASURES Performance Indicators Actual 2003/2004 Actual 2004/2005 Projected 2005/2006 Projected 2006/2007 Records Scanned 372 1034 400 2500 Records Destroyed 101 Boxes 168 Boxes 200 Boxes 160 Boxes Council Meeting Packets/Minutes 37 40 36 36 Cemetery Lots/Niches Sold 70 84 100 120 Gazage Sale Permits Issued 718 NIA N/A N/A Election -Candidates Qualified 5 9 6 9 LegaUDisplay Ads Published 37 46 40 46 Code Su plements Distributed 3 4 2 4 Board Appointments Administered 30 27 40 40 Instruments Recorded 14 10 10 10 Public Records Requests N/A 250 250 250 61 CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE PROGRAM BUDGET DESCRIPTION FOR CITY CLERK STAF FING NATURE OFACTIVITY 05/06 06/07 20.009'0 20.009'o Services for Council - Prepaze City Council agendas, advertise public hearings, post notices, attend and take minutes of all council meetings, administer follow-up of Council action items prepare correspondence, prepare Council budget, make Council travel arrangements, researc services, attest and seal all documents executed by Mayor, schedule invocations, writ proclamations and resolutions as needed, prepaze certificates of appreciation, prepaze count' annual budget, coordinate with multimedia company and MIS for broadcast of all council 5.0096 15.00% Services for Citizens - Receive and respond to City website a-mail link, respond to publi records requests and inquiries, provide computer for public research, post legal notices, an make imaged records available on City website. 15.00% 15.009'o Services for Boards/Committees -Liaison to boazds relative to memberships, advertis vacancies, administer financial disclosure forms and update City information on Commission o Ethics website, record Board of Adjustment (council), CRA (council), Tree Advisory Boazd an CATF (as needed) minutes, maintain and update Board Handbook, and conduct board membe 20.00% 20.00% Records Manaeement -Scans all permanent and long term records for review by departmen on network and for protection, researches records upon request, coordinates paper recycling an records disposition destruction with Shred-It Recycling in accordance with State law. Maintains, updates and distributes adopted Records Management Procedures Manual coordinates with Records Liaisons and Comnuttee, maintains all original City documents, i.e. ordinances, resolutions, agreement,, deeds, terminated personnel files, conducts record 20.0096 10.0090 Cemetery -Coordinates with Cemetery Sexton on sale of cemetery lots, maintains cemete records/database. 10.0096 10.00% General Administration -Prepares, posts, and distributes monthly calendar, prepares ann budget for department, attends all Management Team meetings, codifies all ordinance, record final plats, runs all outgoing mail and distnbutes all incoming mail to all staff, maintains Ci postage meter, records vacation of easements, keeps log of all City vehicles, attests and 10.0096 10.0096 C~ Election -The City Clerk is the City Elections Official and Chairperson of Cit Canvassing Boazd, qualifies candidates for office and coordinates with Supervisor of Electio in administration of annual general elections, prepares resolutions and swears in elect officials. 100.0096 100.00% 62 CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGET CITY CLERK BUDGET SUMMARY Fiscal Year 2006-2007 adopted budget for City Clerk is $340,565. This compares to the 2005-06 nditures of $328,712, an increase of $11,853 or 3.61 g'o. FY 03-04 Actual 1 Services $ 227,605 $ og Expenses 54,407 Outlay 2,100 $ 284,112 $ Year 2006-07 Adopted Budget: Current Level Changes from Year 2005-06 Projected Expenditures: Difference Personal Services -Net increase due to an estimated 18% increase in health insurance, a 5.5% crease for CWA employees per CWA Union Contract and exempt employees per the Management Benefit Package, and an increase in deferred compensation which is wage driven. $ 15,689 . Operating Expenses -Net increase mainly due to the Supervisor of Elections estimate for election osts and a recommended purchase of Microsoft office software licenses to be in compliance with federal Capital Outlay - No forecasted capital outlay in FY 2006-07. $ 7,738 ~ $ (1 PERSONAL SERVICES SCHEDULE CITY CLERK F/T/E Projected Adopted PAY POSITION YEARS Expenditures Budget POSITION RANGE GRADE 04-OS OS-06 06-07 OS-06 06-07 City Clerk 1.00 1.00 1.00 $ 72,400 $~ 76,500 Deputy City Clerk 34,812 / 62,875 31E 1.00 1.00 1.00 46,000 48,600 Administrative Secretary 24,389/44,050 18 1.00 1.00 1.00 34,800 36,800 Records Program Manager 30,948 / 55,895 28E 1.00 1.00 1.00 33,800 35,700 Recording Secretary (1/2)* 0.00 0.50 0.00 0 0 4.00 4.50 4.00 $ 187,000 $ 197,600 Overtime 100 100 FICA Taxes 14,313 15,124 Deferred Compensation 16,839 17,793 Group Health Insurance Premium 20,632 23,926 Dependant Health Ins Premium 7,777 7,777 Employee Assistance Program 92 92 Worker's Comp Insurance 799 829 Total Personal Services $ 247,552 $ 263,241 * Recording secretary position is eliminated in FY 2006-07 budget. Amended Projected Adopted FY04-OS FY OS-06 FY OS-06 FY 06-07 Actual Budget Expenditures Budget Difference 247,211 $ 252,243 $ 247,552 $ 263,241 $ 15,689 67,671 69,318 69,586 77,324 7,738 - 11,574 11,574 - (11,574) 314,882 $ 333,135 $ 328,712 $ 340,565 $ 11,853 63 CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNiJAL BUDGE CITY CLERK Code: 010009 Account Number Description FY 02/03 Actual FY 03/04 Actual FY 04/05 Actual Amended FY 05/06 Budget FY 05/06 Proiected FY 06/07 Adopted Budget PERSONAL SERVICES 511200 Salaries 148,834 164,241 176,915 191,400 187,000 197,600 511400 Overtime 1,146 900 132 100 100 100 512100 FICA Taxes 11,527 12,611 13,621 14,650 14,313 15,124 512225 Deferred Compensation 13,498 14,830 15>909 16,767 16,839 17,793 512301 Crroup Health Insurance Premium 17,724 25,587 31,233 20,626 20,632 23,926 512305 Dependant Health Ins Premium 4,612 7,903 8,435 7,809 7,777 7,777 512309 Employee Assistance Program 92 90 92 92 92 92 512400 Worker's Comp Insurance 864 1,443 874 799 799 829 TOTAL PERSONAL SERVICES 198,297 227,605 247,211 252,243 247,552 263,241 533400 Other Contractual Services 5,602 9,813 10,515 9,500 9,500 9,500 533490 Codification Services 4,403 3,422 3,160 3,000 4,200 4,500 534000 Travel and Per Diem 2,949 2,350 1,943 2,466 2,466 2,359 534101 Telephone 6 1,374 1,547 1,300 1,300 1,365 534110 Internet Services 0 154 160 165 165 183 534120 Postage 666 684 479 360 500 400 534630 R & M -Office Equipment 5,321 5,423 5,858 7,965 6,965 10,200 534910 Clerk of Court Filing Fees 261 534 391 550 500 500 534920 Legal Ads, 6,024 6,568 7,215 6,000 6,000 7,800 534990 Election Costs 9,241 9,232 27,334 29,000 28,978 30,700 535200 Departmental Supplies 9,524 10,044 4,293 3,035 3,035 4,000 535210 Computer Supplies 2,456 2,515 2,346 3>447 3>447 3,447 535290 Audio/Video Recording Tapes/CDs 199 123 100 150 150 150 535410 Dues and Memberships 573 471 311 600 600 600 535420 Books and Publications 928 770 1,254 1,000 1,000 750 535450 Training and Education 1,135 930 765 780 780 870 TOTAL OPERATING EXPENDITURES 49,288 54,407 67,671 69,318 69,586 77,324 CAPITAL OUTLAY 606400 Vehicles and Equipment 5,736 2,100 0 11,574 11,574 0 TOTAL CAPITAL OUTLAY 5,736 2,100 0 11,574 11,574 0 TOTAL CITY CLERK 253,321 284,112 314,882 333,135 328,712 340,565 64 CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGETI CITY ATTORNEY The City Attorney is appointed by the City Council to serve as the City's legal counsel. The City Attorney is legal advisor and attorney to officials of the City in matters affecting the City or relating to official duties of City Officers. The City Attorney represents the City in defense of litigation and provides legal counsel for bond issues and property transactions. The Office of City Attorney prepares legal instruments, including resolutions, ordinances, closing documents, bond sale documents, and legal opinions, as required. The budget for the Office of City Attorney also includes legal fees paid to special counsel for the Code Enforcement Board and litigated actions as required. PROGRAM BUDGET DESCRIPTION FOR CITY ATTORNEY STAF FING NATURE OF ACTIVITY OS/06 06/07 25.0096 25.00% Counsel to City Council and Other C, i ~ Bodies -Attend workshops, regular and special meetings of City Council, Planning Commission, Board of Adjustment, and Code Enforcement Board, as well as other City bodies as assigned and provide advice as to the law and procedures. 25.0096 25.00% Function as Ci 's Solicitor -Prepare and review ordinances, resolutions, contracts, prop instruments and other legal documents on behalf of the City. 40.00% 40.00% Cf_,yt- Legal Advisor -Provide legal counsel to and attends meetings with City Manager , departmen directors and key personnel on a day-today basis. Provide legal opinions to City Council and Manage as requested. 10.00% 10.00% Legal Reuresentative -Represent City in litigation and administrative proceedings as required. Act a General Counsel to the City in the supervision of outside counsel. 100.00% 100.00% 65 ICITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGETI CITY ATTORNEY BUDGET SUMMARY Fiscal Year 2006-2007 adopted budget for City Attorney is $213,234.. This compares to the 2005-06 projected ;nditures of $190,370, n increase of $22,864, or 12%. FY 03-04 Actual 1 Services $ 128,653 $ ng Expenses 5,449 Outlay - $ 134,102 $ al Year 2006-07 Proposed Budget: or Current Level Changes from al Year 2005-06 Projected Expenditures: Difference 1. Personal Services -Net increase due to an estimated 189b increase in health insurance, a S.S% increase for exempt employees per the Management BeneSt Package, and an increase in deferred compensation which is wage driven. $ 13,339 2. Operating Expenses -Net increase mainly due [o the budget for a code enforcement magistrate and a recommended purchase of Microsoft office software licenses to be in compliance with federal regulation. $ 9,525 3. Capital Outlay - No forecasted capital outlay for FY 2006-07. ~ $ - PERSONAL SERVICES SCHEDULE ATTORNEY PAY POSITTON RANGE Attorney Asst 30,948 / 55,895 F/T/E Projected Adopted POSITION YEARS Expenditure Budget GRADE 04.05 05-06 06-07 OS-06 06-07 1.00 1.00 1.00 $ 99,400 $ 107,600 28E 1.00 1.00 1.00 33,000 34,300 2.00 2.00 $ 132,400 $ 141,900 FICA Taxes 10,129 10,855 Deferred Compensation 19,371 20,841 Group Health Insurance 10,540 12,209 Dependent Health Insurance Premium 4,625 4,564 Employee Assistance Program 46 46 Workers Comp Insurance 495 530 Auto Allowance 3,600 3,600 Total Personal Services $ 181,206 $ 194,545 Amended Projected Adopted FY 04-OS FY OS-06 FY OS-06 FY 06-07 Actual Budget Expenditures Budges Difference 157,245 $ 181,206 $ 181,206 $ 194,545 $ 13,339 5,274 8,700 9,164 18,689 9,525 162,519 $ 189,906 $ 190,370 $ 213,234 $ 22,864 66 CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGETI CITY ATTORNEY Code: 010010 ccount Description FY 02103 Actual FY 03/04 Actual FY 04/05 Actual Amended FY 05/06 Budget FY 05/06 Projected FY 06-07 Adopted Budget PERSONAL SERVICES 511200 Regular Salaries 83,360 89,089 112,080 132,400 132,400 141,900 512100 FICA Taxes 7,021 7,232 8,315 10,129 10,129 10;855 512225 Deferred Compensation 13,754 14,700 17,237 19,371 19,371 20,841 512301 Group Health Insurance Premium 4,589 6,494 11,838 10,540 10,540 12,209 512305 Dependant Health Ins Premium 5,580 6,740 3,596 4,625 4,625 4,564 512309 Employee Assistance Program 23 23 35 46 46 46 512400 Worker's Comp Insurance 487 787 546 495 495 530 512601 Auto Allowance 3,590 3,588 3,598 3,600 3,600 3,600 TOTAL PERSONAL SERVICES 118,404 128,653 157,245 181,206 181,206 194,545 OPERATING EXPENDITURES 533400 Other Contractual Services 0 0 0 0 7,500 534000 Travel and Per Diem 783 1,946 747 2,000 2,000 2,200 534101 Telephone 1 200 641 275 375 1,000 534105 Cellular Phone 734 1,167 518 500 500 500 534110 Internet Services 0 26 44 30 64 64 534115 On-Line Services 1,117 1,144 1,056 1>100 1,100 1,500 534120 Postage 15 3 33 20 75 75 534130 Express Mail (10) 0 0 0 25 50 534630 R &. M - Office Equipment 149 0 94 150 150 750 534800 Promotional Activities 0 125 128 125 125 200 534995 Litigation Expenses 0 0 0 500 700 1,000 535200 Departmental Supplies 118 145 762 600 600 750 535210 Computer Supplies 0 0 192 1,650 1,800 1,100 535410 Dues and Memberships 365 365 400 500 500 600 535420 Books and Publications 0 10 10 150 150 200 535450 Training and Education 596 318 649 1,100 1,000 1,200 TOTAL OPERATING EXPENDITURES 3,868 5,449 5,274 8,700 9,164 18,689 CAPITAL OUTLAY 606400 Vehicles and Equipment 1,515 0 0 0 0 0 TOTAL CAPITAL OUTLAY 1,515 0 0 0 0 0 TOTAL LEGAL DEPARTMENT 123,787 134,102 162,519 189,906 190,370 213,234 67 1CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE'11 GTY OF This Page Intentionally Left Blank 68 HOME OF PELICAN ISLAND CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNiJAL BUDGE FINANCE DEPARTMENT The Finance Department is organized in three areas, each of which provides support services to other City departments. The three areas include Finance, Risk Management, and Management Information Systems. The Departments main responsibility is to conduct the fiscal affairs of the City in compliance with all applicable laws, regulations, and sound business practices and to further diligently safeguard the resources of the city and ensure that prudent fiscal management policies are maintained. As part of the reorganization effort to operate more efficiently, the Purchasing and Contract Administration functions have been decentralized to all departments/divisions during FY 2005-2006. The reorganization includes the elimination of the Buyer position. FISCAL YEAR 2006 ACCOMPLISHMENTS / Second time awardee of the Government Finance Officer's Association Distinguished Budget Presentation Award for fiscal year 2005-2006. / Seventh time awardee of the Government Finance Officer's Association Certificate of Achievement for Excellence in Financial Reporting for the Comprehensive Annual Financial Report for fiscal year 2004-2005. / Completed 100% of FEMA, State, Federal Highway Administration, and property insurance reimbursement requests for hurricane Wilma and received $267,325 in reimbursement within seven months after the storm. / Completed audit services, property/general liability insurance, ~ and Old School House renovation project Request for Proposals. / Completed the Internal Revenue Service audit. / Successfully completed the FEMA and State hurricane Frances and Jeanne audit with no audit findings. / Successfully completed the audit with no audit findings from Department of Community Affairs for the Louisiana Avenue Improvement Project. / Received a clean opinion from City's external audit for the audit of City's FY 2004-2005 financial records. / Successfully organized and coordinated the 2006 City auctions in conjunction with Indian River County. / Completed preliminary Risk Management policy and procedure for the City. FISCAL YEAR 2007 GOALS AND OBJECTIVES - Continue to provide quality financial services for the City of Sebastian. - Continue to provide responsive service to all Finance department customers, citizens, vendors, and employees. - Submit 2006-2007 Annual Budget document to the Government Finance Officers Association for distinguished Budget Presentation Award. - Submit 2005-2006 Comprehensive Annual Financial Report to Government Finance Officers Association for Excellence for Financial Award. - Continue to increase productivity by modifying operating procedure. - Provide timely financial information to the City administration and the general public by issuing the City's Comprehensive Annual Financial Report no later than the first week of March each year. - Provide timely adopted budget document to the Cite administration and the general public by issuing the City's Annual Budget document no later than the end of October each year. - Continue staff training in accounting, risk management, and emergency management. 69 CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGETI PERFORMANCE MEASURES Performance Indicators Actual 2003/2004 Actual 2004/2005 Projected 2005/2006 Projected 2006/2007 Journal Entries Processed 2,427 2,320 2,300 2,325 Accounts Payable Invoices Processed 10,380 10,469 7,600 7,200 Accounts Payable Checks Processed 3,972 3,199 3,181 2,950 Purchase Orders Processed 408 369 291 300 Payroll Checks Processed 4,704 4,842 5,050 5,100 Program Cost Per Capita $17.93 $18.67 $17.68 $16.86 Program Cost Increase from Previous Year 1.70% 4.13% -5.30% -4.60% Purchasing/Corporate Card Transactions Processed 822 1,773 2,447 3,600 Purchasing Cazd Users 27 34 37 37 Property & Casualty Related Losses Claims 15 7 23 N/A Contunued Education for two Professional Staff 80 CPE hours 80 CPE hours 80 CPE hours 80 CPE hours Comprehensive Annual Financial Statement issue date 23-Mar-2005 22-Feb-2006 28-Feb-2007 28 Feb-2008 Annual Budget Document issue date 31-Oct-2003 31-Oct-2004 31-Oct-2005 31-0ct-2006 Receive Excellence in Financial Reporting Award Yes Yes Yes Yes Receive Distinguished Budget Presentation Awazd N/A Yes Yes Yes 70 CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGETI PROGRAM BUDGET DESCRIPTION FOR THE FINANCE DEPARTMENT STAF FING NATURE OF ACTIVITY OS/06 Q6/07 11.00% 15.00% General Accountine -Data entry for general ledger activity for all City operations, ba reconciliations, cash management, preparation of federal, State and local reports, and allocatio of charges to City departments. Ensure all accounting information is entered timely an accuratel . 15.0096 16.0096 Accounts Pa able -Review all requests for payment and prepare checks. Process and pa purchasing card transactions. Ensure appropriate discounts are taken and invoices are paid prio to due date; audit travel expense reports and prepare year end 1099's. . 10.00% 10.00% Payroll -Review and process payroll, to include benefits, deductions, leave availability, an workers compensation. Prepare quarterly and annual payroll tax reports, as well as quarterl reports to the workers compensation insurance carrier, prepare employee insurance invoices fo a en[ and rocess ear end W-2's. 2.00% 3.00% Fixed Assets -Maintain fixed assets records for all City property and equipment. Ensure asse are recorded and tagged properly. 3.0096 5.00% Capital Projects -Account for all Capital Projects. Ensure that all expenditures for projects az properly recorded. 9.00% 10.00% Bud et -Prepare annual budget in accordance with procedures outlined in the City Charter an Code. Ensure bud et is com rehensive as to communication, coordination and control. 2.009'0 6.0096 Risk Management -Ensure compliance with general and property liability issues. Ensure tha insurance claims are accurate and timely. 12.00% 16.00% Staff Accountine and Financial Operations -Analyze general ledger accounts, develop an prepaze subsidiary ledgers for the annual audit. Analyze financial data. Prepaze monthly budge to actual statements and annual financial statements. Prepaze annual State reports, such a Comptrollers Report, Transportation Report, and other complex financial analyses. Inves operating and construction funds. Make debt service payments and record transactions. Provid uali financial data for statement resentation and mana erial use. 3.00'70 6.00% Administration -Meet with consultants, attorneys, financial advisors. Preparation an supervision of the annual audit, computer conversions and maintenance of accounting records a oll, accounts a able, Purchase Order S stem, and accountin software. 1.00% 2.00% Information Management Services -Provide networking administration to the Citywid Network System and each subsidiary server. Support each department with informatio management needs, software installation and hardware analysis. 10.00% 10.00% Revenue Collections & Billin s -Collect revenues from taxes, intergovernmental revenues franchise fees, utility taxes, occupational licenses, parking citations, special assessments, an rentals. 2.00% 5.00% Grants Administration -Continue monitoring of 17 existing programs (grant value o $4,103,867) for compliance and grant reimbursements. Prepazation of status reports an reimbursement requests. 20.00% 0.00% Purchasing & Contract Administration - procurement, bids processing, request fo proposaUrequests for qualification preparation and the administration of current contracts. 100.0096 100.00% 71 CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGET FINANCE DEPARTMENT BUDGET SUMMARY Fiscal Year 2006-2007 adopted budget for Finance is $358,552. This compares to the 2005-06 proj nditures of $387,858, a decrease of $29,306 or 7.6%. Amended . Projected Adopted FY 03-04 FY 04-OS FY OS-06 FY OS-06 FY 06-07 Actual Actual Budget Expenditures Budget Difference Personal Services $ 278,810 $ 298,721 $ 355,779 $ 316,716 $ 287,403 $ (29,313) Operating Expenses 63,688 73,393 70,868 71,142 71,149 7 Capital Outlay 4,789 2,281 - - - - Total $ 347,287 $ 374,395 $ 426,647 $ 387,858 $ 358552 $ (29,306) cal Year 2006-07 Adopted Budget: gor Current Level Changes from cal Year 2005-06 Projected Expenditures: Difference Personal Services -Net decrease due to the elimination of buyer and assistant finance director ~itions and the.addition of one staff accountant position, an 18% iecrease in health insurance premium, a 96 increase for CWA employees per CWA Union Contract and exempt employees per the Management aefit Package, and an increase in deferred compensation which is wage driven. $ (29,313) Operating Expenses -Net increase mainly due to a recommended purchase of Microsoft office tware licenses to be in compliance with federal regulation and reduction in travel and training. $ 7 Capital Outlay - No forecasted capital outlay in FY 2006-07. $ - 72 1CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGETi PERSONAL SERVICES SCHEDULE DEPARTMENT F/T/E Projected Adopted PAY POSITION YEARS Expenditure Budget POSITION RANGE GRADE 04-OS OS-06 06-07 OS-06 06-07 hector of Finance 59,247 / 107,007 84E 1.00 1.00 1.00 $ 73,100 $ 77,200 sst. Duector of Finance (1) SQ645 / 91,470 40E 1.00 1.00 0.00 55,400 - taff Accountant (2) 34,812/62,875 31E 0.00 0.00 1.00 - 37,700 uyer (1) 28,728/51,904 28E 0.00 1.00 0.00 21,350 - ccouniing Clerk II 23,228 / 41,952 18 2.00 1.00 1.00 27,000 28,500 ccounting Clerk I 20,634 / 37,267 14 0.00 1.00 1.00 22,000 25,000 omputer Operator 26,948 / 48,672 ' 23 1.00 0.00 0.00 - - ayroll Specialist 29,145/52,639 24 0.00 1.00 1.00 42,600 45,000 5.00 6.00 5.00 $ 241,450 $ 213,400 Overtime ' FICA Taxes Deferred Compensation Group Health Insurance Premium Dependant Health Ins Premium - Employee Assistance Program _ Worker's Comp Insurance Total Personal Services Buyer and assistant finance director positions are eliminated in FY 2006-07 budget. Staff accountant position is added in FY 2006-07 budget. 500 500 18,509 16,363 21,776 19,252 26,235 29,833 7,043 7,043 121 115 1,082 897 $ 316,716 $ 287,403 73 CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE FINANCE DEPARTMENT Code: 010020 Account Number Descriution FY 02/03 Actual FY 03/04 Actual FY 04/05 Actual Amended FY 05/06 Budget FY 05/06 Projected FY 06/07 Adopted Budget PERSONAL SERVICES 511200 Regular Salaries 197,113 205,590 216,896 264,100 241,450 213,400 511400 Overtime 1,986 554 582 500 500 500 512100 FICA Taxes 15,000 15,336 16,070 20,242 18,509 16,363 512225 Deferred Compensation 17,902 18,527 19,239 23,814 21,776 19,252 512301 Group Health Insurance Premium 21,056 31,411 37,735 30,875 26,235 29,833 512305 Dependent Insurance 2,775 5,518 7,052 15,000 7,043 7,043 512309 Employee Assistance Program 109 115 113 138 121 115 512400 Worker's Comp Insurance 1,139 1,759 1,034 1,110 1,082 897 TOTAL PERSONAL SERVICES 257,080 278,810 298,721 355,779 316,716 287,403 OPERATING EXPENDITURES 533200 Audit Fees 29,354 26,815 29,674 21,413 29,705 29,313 533480 Temporary Employment Services 0 0 2,018 0 805 800 534000 Travel and Per Diem 2,901 3,900 4,922 4,878 4,800 3,413 534101 Telephone 20 1,000 2,458 1,400 1,750 1,750 534110 Internet Access 0 128 137 157 157 157 534120 Postage 3,603 3,474 2,427 2,200 2,300 2,300 534130 Express Mail 159 17 206 150 150 150 534630 R & M -Office Equipment 13,60 13,289 14,845 15,300 15,300 17,866 534700 Printing and Binding 2,705 2,980 3,420 3,500 3,500 3,500 534910 Clerk of Court Filing Fees 0 0 290 0 0 0 535200 Departmental Supplies 6,112 4,054 4,735 4,000 4,000 4,000 535205 Bank Charges 987 563 552 750 100 100 535210 Computer Supplies 3,508 3,554 3,049 3,800 3,800 3>800 535410 Dues and Memberships 1,103 1,625 1,760 2,145 1,800 1,800 535420 Books and Publications 890 614 765 950 750 750 535450 Training and Education 1,229 1,675 2,135 2,225 2,225 1,450 TOTAL OPERATING EXPENDITURES 66,176 63,688 73,393 70,868 71,142 71,149 CAPITAL OUTLAY 606400 Vehicles and Equipment 1,51 4,789 2,281 0 0 0 TOTAL CAPITAL OUTLAY 1,515 4,789 2,281 0 0 0 TOTAL FINANCE DEPARTMENT 324,771 347,287 374,395 426,647 387,858 358,552 74 CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGETI MANAGEMENT INFORMATION SYSTEMS DIVISION The Management Information Systems Division is responsible for the purchase, operation, and maintenance of the City's approved hardware and software infrastructure, and either provides or recommends [raining for its use. The division also provides support for the Police Department's Records Management System, Growth Management's Arcview modified GIS system, over 150 microcomputers and printers, hazdwaze and software support for the City's Internet Accounts, and maintenance of the City's telephone system. FISCAL YEAR 2006 ACCOMPLISI-IlVIENTS / Upgraded the Building Department to the latest version of the New IMS system with no down time. / Passed the FDLE state audit confirming our secure transmission of confidential information. / MIS incorporated with Finance completed the conversion to the New 2004 Munis system with no down time. / Successfully maintained all communications and Equipment free from any interruption in services. / The MIS firewall has Blocked 299,488 emails, blocked 27,350 viruses, and tagged 13,464 emails as possible Spam. The firewall allowed 43,345 emails to pass through to the user community blocking 340,302 potentially dangerous emails from being delivered. / Configured and installed a new LaserFiche server. The sever was installed with a website interface that allows anyone with an Internet connection to search and retrieve City Information. / Resolved all recommendations from an TT audit performed by City's external auditor. / Assisted in acquiring forty (40) Emergency Disaster Phones from Sprint at no cost to the City. / Assisting in the set up of high-speed access to transmit election results to the Boazd of Elections. / Reconfigured the City web server to accept email forms from the Sebastian business web site. This action eliminated the need for outsourcing this service. / Completed the design of Stormwater web site. FISCAL YEAR 2007 GOALS AND OBJECTIVES - Continue to provide the City of Sebastian and the Police Depamnent with 24/7 coverage. - Coordinate and complete the fiber, network, security, and amobile-based disaster recovery plan project for the new airport administration building. - Go live with the new Exchange 2000 Server and include webmail. . - Implement the new Siemens phone system upgrade. - Create a Sebastian Community Center web site. - To be in Compliance with all Microsoft Licensing. - Update Golf Course to Windows 2000 from 98 and Server 2000 / 2003 - Assisting Human Resources to develop Internet on-line forms for employment function. PERFORMANCE MEASURES Performance Indicators Actual 2003/2004 Actual 2004/2005 Projected 2005/2006 Projected 2006/2007 Workorders Processed 1261 1862 2200 3500 Server Outages Serviced 1 0 2 1 Network Outages Serviced 1 0 2 1 Phone System Outages Serviced 1 1 2 1 User Training hours performed/supported 1200 1750 3000 2500 75 CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGET PROGRAM BUDGET DESCRIPTION FOR THE MANAGEMENT INFORMATION SERVICES DIVISION STAF FING NATURE OF ACTIVITY OS/06 06/07 20.0096 20.0090 Network Analysis, Desien, and Confieuration -This includes the assessment of the citys current data needs, as well as, projected needs for all software and hardware, and th documentation of all s stems. 30.009.0 30.0090 End User Support -This includes hardware troubleshooting and repair, as well as, assistin users in the use of all data resources. 7.0096 10.0096 Network Administration -This includes the daily administration of network resources such maintaining user accounts, a-mail accounts, data backup etc... 7.0090 10.0090 Division Administration -This includes the functions necessary to support the internal administrative needs of the MIS division's resources and personnel. 16.0096 10.0096 Technoloey Research and Development -This is the time necessary to research and evaluat technolo related roducts and services for urchase and im lementation. 20.0096 20.0090 Information Services Support -This includes services such as web hosting and cable channel content that provides Internal and External users access to data and services. 100.0096 100.0096 MANAGEMENT INFORMATION SYSTEMS DIVISION BUDGET SLiMMARY Fiscal Year 2006-2007 adopted budget for Management Information Systems is $235,069. This compares to i-06 projected expenditures of $192,729, an increase of $42,340 or 2290. Amended Projected Adopted FY 03-04 FY 04-OS FY OS-06 FY OS-06 FY 06-07 Actual Actual Budget Expenditures Budget Difference sonal Services $ 89,544 $ 119,232 $ 170,378 $ 163,940 $ 189,512 $ 25,572 erating Expenses 16,768 17,864 20,140 19,890 25,557 5,667 pitalOutlay 30,073 2,275 8,899 8,899 20,000 11,101 tal $ 136,385 $ 139,371 $ 199,417 $ 192,729 $ 235,069 $ 42,340 cal Year 2006-07 Adopted Budget: jor Current Level Changes from cal Year 2005-06 Projected Expenditures: Difference Personal Services -Increase due to an 1896 increase in health insurance premium, a 5.596 increase exempt employees per the Management Benefit Package, and an increase in deferred compensation ich is wage driven. $ 25,572 Operating Expenses -Net increase mainly due to a recommended purchase of Microsoft office 'tware licenses to be in compliance with federal regulation. $ 5,667 Capital Outlay -The FY 2006-07 capital outlay represents an air conditioner for PD server room 3 additional fiber connection to the County. $ 11,101 76 CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGEZ PERSONAL SERVICES SCHEDULE NAGEMENT INFORMATION SERVICES DIVISION F/T/E Projected Adopted PAY POSITION YEARS Expenditure Budget POSITION RANGE GRADE 04-OS OS-06 06-07 OS-06 06-07 ~+ork Manager 40,725 / 7,554 35E 1.00 1.00 1.00 $ 53,137 $ 57,000 ems Analyst 30,948 / 55,895 28E 1.00 2.00 2.00 ~ 63,800 77,200 2.00 3.00 3.00 $ 116,937 $ 134,200 Temporary 10,000 10,000 FICA Taxes 9,654 10,266 Deferred Compensation 10,458 12,078 Group Health Insurance Premium 12,531 17,425 Dependant Health Ins Premium 3,771 4,912 Employee Assistance Program 61 69 Worker's Comp Insurance 528 556 Total Personal Services $ 163,940 $ 189,SOb CAPITAL OUTLAY SCHEDULE INFORMATION SERVICES DMSION EXPENDITURES PER FISCAL YE.~,R Description 2006-07 2007-08 2008-09 2009-10 2010-11 2011-12 TOTAL it conditioner, for PD server room $ 10,000 $ - $ - $ - $ - $ - $ 10,000 fiber installation 10,000 20,000 10,000 - - - 40,000 1 Internet access - 15,000 - - - - 15,000 [ercom upgrade 20,000 20,000 $ 20,000 $ 55,000 $ 10,000 $ - $ - $ - $ 85,000 77 CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGETI MANAGEMENT INFORMATION SYSTEMS DIVISION Codc: 010021 ccount umber Description FY 02/03 Actual FY 03/04 Actual FY 04/05 Actual Amended FY 05/06 Budget FY 05/06 Projected FY 06/07 Adopted Budeet PERSONAL SERVICES 511200 Regular Salaries 54,905 65,065 81,105 117,300 116,937 134,200 511300 Temporary Salaries 0 0 5,400 10,000 10,000 10,000 511400 Overtime 1,667 1,683 0 0 0 0 512100 FICA Taxes 4,322 5,037 6,327 8,973 9,654 10,266 512225 Deferred Compensation 4,761 5,286 7,291 10,557 10,458 12,078 512301 Group Health Insurance Premium 7,291 10,962 15,485 14,977 12,531 17,425 512305 Dependant Health Ins Premium 73 897 3,195 7,968 3>771 4,912 512309 Employee Assistance Program 44 42 46 69 61 69 512400 Worker's Comp Insurance 215 572 383 534 528 562 TOTAL PERSONAL SERVICES ~ 73,278 89,544 119,232 170,378 163,940 189,512 OPERATING EXPENDITURES 533120 Consultants 0 4,940 3,475 1,600 1,600 2,500 534000 Travel and Per Diem 533 1,047 36 1,540 1,540 1,540 534101 Telephone 90 476 972 1,000 1,000 1,500 534105 Cellular Phone 3,682 1,939 1,545 2,250 1,800 2,000 534110 Internet Access 2,336 1,067 883 1,000 1,200 1,500 534120 Postage _ 26 61 16 100 100 100 534130 Express Mail 163 179 200 200 200 200 534630 R & M -Office Equipment 2,321 1,897 3,487 2,000 2,000 8,267 534640 R 8t M-Operating Equipment 0 0 513 0 0 0 535200 Departmental Supplies 748 479 737 750 750 750 535210 Computer Supplies 7,401 3,513 5,514 7,000 7,000 5,000 535230 Small Tools and Equipment 422 60 105 100 100 100 535410 Dues and Memberships ~ 211 224 224 325 325 325 535420 Books and Publications 294 35 12 250 250 250 535450 Training and Education 2,687 851 145 2,025 2,025 1,525 TOTAL OPERATING EXPENDITURES 20,914 16,768 17,864 20,140 19,890 25,557 CAPITAL OUTLAY 606400 Vehicles and Equipment 8,281 30,073 2,275 8,899 8,899 20,000 TOTAL CAPITAL OUTLAY 8,281 30,073 2,275 8,899 8,899 20,000 TOTAL MANAGEMENT INFORMATION SYSTEMS DIVISION 102,473 136,385 139,371 199,417 192,729 235,069 78 CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE HUMAN RESOURCES DEPARTMENT The Human Resources Department is responsible for effective recruitment, selection, assignment, and retention of employees. Additional responsibilities include the administration of employee benefits, including the EAP, health, dental, vision, life insurance, and oversight responsibilities of the 401(a) retirement plan. The Department serves as the risk manager administering workers' compensation benefits and employee safety and incentive programs. Labor relations, including collective bargaining, grievance handling, and employee salary administration are also the responsibility of Human Resources Department. FISCAL YEAR 2006 ACCOMPLISHMENTS / Successfully negotiated a successor agreement between the City of Sebastian and the Communications Workers of America, effective October 1, 2006. / Continued the Employee Recognition Program and hosted the Annual Awards Banquet / Successfully administered the employee safety committee and incentive program resulting in a reduction in workers' compensation premium. " / Conducted annual harassment training and other employee training sessions. FISCAL YEAR 2007 GOALS AND OBJECTIVES - Negotiate a successor agreement between the Coastal Florida Police Benevolent Association and the City of Sebastian, effective October 1, 2007. - Conduit annual harassment training and other employee training sessions. - Administer Employee Recognition and Longevity Awards Program. - Continue to provide quarterly Lunch and Learn training sessions: Retirement Planning, Stress and Conflict Management, etc. - Continue to administer, enforce, and update personnel rules and regulations as needed. PERFORMANCE MEASURES Performance Indicators Actual 2003/2004 Actual 2004/2005 Projected 2005/2006 Projected 2006/2007 Employee Turnover Rate 10.26~Yo 15.68% 16.42% 15.009'0 Number of training sessions conducted 15 25 25 25 Total number of City employees 186 204 210 211 Personnel expenses per employee $1,037 $1,035 $1,035 $1,083 79 CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE PROGRAM BUDGET DESCRIPTION FOR THE HUMAN RESOURCES DEPARTMENT STAFFING NATURE OFALTIVITY OS/06 06/07 18.009'0 18.009'0 Hiru~ New Employees -Accept applications, screen applications for m;n;mum qualifications prepare employment and rejection letters, prepare new hire package, schedule pre-employmen physical and drug screens, conduct new hire orientations, conduct employment and backgroun investigations, coordinate with depamnenu regarding examinations for skilled positions. 20.0096 20.0096 In-Service Actions -Process employee action notices for activity -promotions, demotions and transfers. Maintain personnel and subject files. Update salary schedules and compensatio plans. Administer employee evaluation program. 15.009'0 25.009:0 Union Negotiations. Contract Administration -Negotiate labor agreements with both PB and CWA and any Memo's of Understanding that may be necessary during the current life o existing contracts. Perform support reseazch, document prepazation, record minutes. Review rewrite and organize Rules and Regulations as needed. 2.009'0 2.0096 Employee Recognition -Continue longevity service awards issued to employees who hay completed 5, 10, 15 and 20 consecutive years of service with the City. Employee of th Quarter and Year awards. Safe Driving Awazd. 1.009b 1.0096 CDL Administration -Ensure all employees required to possess CDL Drivers Licenses mee Federal Drug and Alcohol Standard through random drug testing and at the same tim maintaining the confidentially of the perso^ being processed. Maintain appropriate and accurate records in support of this requirement. 2.0096 2.0096 Employee/Safety Newsletter -Gather and disseminate information to all employees throu the publishing of a monthly newsletter. 15.0096 5.009'0 Management/General Employee Training -Develop and coordinate the necessary trainin for both management and general employees to provide up to date current laws an management techniques. 8.0096 8.009b Effective and Responsive Management -Maintain and update the City's Policy and Procedures Manual when necessary. Additionally, maintain an Employee Handbook whit contains an abbreviated ready reference of major policies and procedures. Review and revis job descriptions. 15.009'0 15.0090 Effective Insurance Plans -Develop and maintain a comprehensive, innovative and effective) managed insurance benefits plan for all employees and dependents. Provide clear preventio opportunities and participation options for employees and dependents. 2.0096 2.0096 Drag Free Wor lace - Implement a true random drug policy for all employees to ensure drug free workplace environment 2.009b 2.005fo Employee Assistance Program - To insure and provide for an Employee Assistance Progra for employees and family members with any mental health and/or stress related problems. 100.00% 100.00% 80 CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGET HUMAN RESOURCES DEPARTMENT BUDGET SUNIlVIARY Fiscal Year 2006-2007 adopted budget for Human Resources is $228,567. This compares to the acted expenditures of $217,448, an increase of $11,119 or 5.1 ~o. FY 03-04 FY 04-05 Actual Actual Personal Services $ 169,020 $ 187,101 $ Operating Expenses 22,750 24,191 Capital Outlay 1,162 - Total $ 192,932 $ 211,292 Fiscal Year 06-07 Adopted Budget: Major Current Level Changes from Fiscal Year 2005-06 Projected Expenditures: Amended Projected Adopted FY 05-06 FY OS-06 FY 06-07 Budget Expenditures Budget Difference 191,706 $ 191,631 $ 201,725 $ 10,094 25,820 25,817 26,842 1,025 217,526 $ 217,448 $ 228,567 $ $ 11,119 Difference 1. Personal Services -Increase due to an 18% increase in health insurance premium, a S.Sg'o increase for CWA employees per CWA Union Contract and exempt employees per the Management Benefit Package, and an increase in deferred compensation which is wage driven. 10,094 2. Operating Expenses -Net increase mainly due to a recommended purchase of Microsoft office software licenses to be in compliance with federal regulation. 1,025 3. Capital Outlay - No forecasted capital outlay in FY 2006-07. PERSONAL SERVICES SCHEDULE RESOURCES DEPARTMENT Pay Position Range Grade Resources Director 62,209/112,357 84EB. Specialist 28,296 / 51,105 23B Resources Technician 25,906 / 46,789 20B F!T/E POSITION YEARS 04-05 OS-06 06-07 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 3.00 3.00 3.00 Overtime FICA Taxes Deferred Compensation Group Health Insurance Premium Dependant Health Ins Premium Employee Assistance Program Worker's Comp Insurance Total Personal Services Projected Adopted Expenditure Budget FY 05-06 FY 06-07 $ 71,000 $ 70,700 42,000 44,500 37,000 39,000 $ 150,000 $ 154,200 600 600 11,446 11,842 13,554 13,932 12,860 17,969 2,472 2,472 69 69 630 641 $ 191,631 $ 201,725 81 CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNiJAL BUDGE HUMAN RESOURCES Code: 010035 ccount Number Description FY 02/03 Actual FY 03/04 Actual FY 04/05 Actual Amended FY 05/06 Bud et FY 05/06 Projected FY 06/07 Adopted Budget PERSONAL SERVICES 511200 Regular Salaries 120,430 128,862 141,457 150,000 150,000 154,200 511400 Overtime 281 147 384 600 600 600 512100 FICA Taxes 9,051 9,770 10,694 11,521 11,446 11,842 512225 Deferred Compensation 10,864 11,589 12,749 13,554 13,554 13,932 512301 Group Health Insurance Premium 9,298 14,991 .18,058 12,860 12,860 17,969 512305 Dependant Health Ins Premium 1,718 2,458 3,031 2,472 2,472 2,472 512309 Employee Assistance Program 69 69 69 69 69 69 512400 Worker's Comp Insurance 699 1,134 659 630 630 641 TOTAL PERSONAL SERVICES 152,410 169,020 187,101 191,706 191,631 201,725 OPERATING EXPENDITURES 533175 Employee Background Testing 8,256 6,259 7,488 6,250 7,000 8,275 533400 Other Contractual Services 871 664 1,395 750 750 750 534000 Travel and Per Diem 4,570 3,713 2,423 3,581 3,000 2,725 534101 Telephone 94 725 1,634 745 745 745 534105 Cellular Telephone 0 62 0 0 0 0 534110 Internet Services 0 77 82 75 75 75 534120 Postage 410 360 471 425 425 425 534130 Express Mail 149 139 117 200 200 200 534630 R & M -Office Equipment 149 0 600 472 800 2,000 534700 Printing and Binding 585 398 661 700 .700 700 534800 Promotional Activities 1,584 1,382. 1,176 1,000 1,000 1,000 534920 Legal Ads 1,178 366 2,654 2,000 2>000 2,000 535200 Departmental Supplies 4,076 2,722 2> 147 2,500 2,500 2,500 535210 Computer Supplies 753 219 221 1,672 1,672 1,672 535230 Small Tools and Equipment 0 0 104 250 250 250 535410 Dues and Memberships 933 998 640 850 850 850 535420 Books and Publications 2,223 1,394 930 1,000 1,000 1,000 535450 Training and Education 2,772 3,272 1,448 3,350 2,850 1,675 TOTAL OPERATING EXPENDITURES 38,103 22,750 24,191 25,820 25,817 26,842 CAPITAL OUTLAY 606400 Vehicles and Equipment 1,514 1,162 0 0 0 0 TOTAL CAPITAL OUTLAY 1,514 1,162 0 0 0 0 TOTAL HUMAN RESOURCES 192,027 192,932 211,292 217,526 217,448 228,567 82 ]CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE GROWTH MANAGEMENT DEPAR'h1V~NT The Growth Management Department provides proactive planning to facilitate quality development. The department provides technically sound and professional guidance to the City Council, the City Manager, the Planning and Zoning Board, as well as various boards and committees. The Growth Management department also provides comprehensive planning, occupational licensing, community development, redevelopment, code enforcement, nuisance abatement, and related economic development services. FISCAL YEAR 2006 ACCOMPLISI~VIENTS / Provided assistance for Main Street Improvements project plan at Indian River Drive. / Developed Community Redevelopment Agency (CRA) matching grant program for Facade, Sign and Landscaping. / Completed Comprehensive Plan update and Future Land Use map update. / Processed annexation applications in accordance with City Council directive. / Reduced City's Insurance Services Office (ISO) rating from a 9 to 8, resulting in a 10% reduction in flood insurance rates for commercial and residential property owners. / Negotiated off site improvements from several developers, netting a savings to taxpayers of $10-$20 million dollars. / LAP Certification from Florida Department of Transportation (FOOT) (pending) FISCAL YEAR 2007 GOALS AND OBJECTNES - Update the Land Development Code to clarify certain sections and revise sections that do not conform to Comprehensive Plan requirements: - Process Comprehensive Plan update in accordance with recent changes to requirements. - Provide staff assistance to Community Redevelopment Agency (CRA) for beautification and redevelopment. - Revise Habitat Conservation Plan to include capital improvements and amend Incidental Take Permit. - Implement GIS technology for the City. - Continue providing sound technical and professional interpretation of Land Development Code for all future development. - Effectuate positive improvements in the city (especially the main commercial corridors) through Code Enforcement. PERFORMANCE MEASURES Performance Indicators Actual 2003/2004 Actual 2004/3005 Projected 2005/2006 Projected 2006/2007 Total major & minor site plan reviews 28 49 32 35 Preliminary/final plat approvals 7 19 8 10 Application requests processed 122 159 140 150 Total permits (temporary) issued 28 45 18 20 Division of a single lot 12 6 18 16 Land use and zoning change requests 4 27 2 4 Annexation Requests 7 10 2 6 Flood Zone determinations 100 85 175 125 Site Plan inspections 42 52 48 31 Occupational Licenses processed and issued 1,100 1,295 1,300 1,350 Land Development Code amendments N/A N/A N/A 4 Model home conditional use approvals N/A N/A N/A 32 Preocessing time for site plans (month) N/A N/A N/A 2 83 CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGEII PROGRAM BUDG ET DESCRIPTION FOR THE GROWTH MANAGEMENT DEPARTMENT STAF FING NATURE OF AC77VTTY 05/06 06/07 25.009'0 25.009'o Public Assistance -Provide zoning and other regulatory information to the public and work with the public to assure that development is of the highest quality and that all development proposal are consistent with City Regulations. 15.0096 10.0096 Informal Site Plans/Commercial Variances -Work with citizen groups to provide public inpu and recommendation to the City Council. These include the Planning and Zoning Board an other committees and taskforce groups that maybe required from time to time. Implement polic 20.0096 15.009'o Comprehensive Planning - Manage, interpret, evaluate, update, and implement th Comprehensive Plan and other land use, development and preservation plans for the City. 5.0096 10.0096 General Administrative - Reseazch various miscellaneous topics and gather information fo other agencies andJor other departments. 5.00% 5.0096 Economic Development - Provide proper direction and guidance for coniinu positivelcontrolled economic growth. 5.00'Yo 5.009'o Community Redevelopment - Implementation of stated goals within the Commuai Redevelopment Master Plan and consistent with objectives outlined by the City Council. 5.0096 5.0096 Code Administration - Ensure proper guidance and direction is given in order to enforce th intent of all a licable Cit codes. 20.0096 20.0096 Occupational Licensing - Approve gad issue occupational licenses and maintain database. 0.0096 5.0096 Code Enforcement -Addressing code violations and enforcing community standards to addres ro erties that aze not in com fiance. 100.00% 100.0096 84 CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGETI GROWTH MANAGEMENT DEPARTMENT BUDGET SiaNIlVIARY The Fiscal Year 2006-2007 adopted budget for Growth Management is $385,964. This compares to th 2005-06 projected expenditures of $266,408, an increase of $11 9,556 or 44.9%. Amended Projected Adopted FY 03-04 FY 04-OS FY OS-06 FY OS-06 FY 06-07 Actual Actual Budges Expenditures Budget Difference Personal Services $ 217,231 $ 267,977 $ 250,551 $ 237,713 $ 320,576 $ 82,863 Operating Expense 19,637 21,416 29,345 28,695 35,388 6,693 Capital Outlay - - - - 30,000 30,000 Total $ 236,868 $ 289,393 $ 279,896 $ 266,408 $ 385,964 $ 119,556 Fiscal Year 2006-07 Adopted Budget: Major Current Level Changes from Fiscal Year 2005-06 Projected Expenditures: Difference 1. Personal Services -Increase mainly due to the vacancy of Growth Management director position in part of the FY OS-06, the addition of one planner position, an 18% projected increase in health insurance premiums, a 5.5% increase for CWA employees per CWA Union Contract and exempt employees per the Management Benefit Package, and an increase in defen:ed compensation which is wage driven. $ 82,863 2. Operating Expenses -Net increase mainly due to a recommended purchase of Microsoft office software licenses to be in compliance with federal regulation, purchase of computer equipment for the new planner position, and reduction in travel and training. $ 6,693 3. Capital Outlay -Increase due to the recommended purchase of a GIS system. $ 30,000 PERSONAL SERVICES SCHEDULE MANAGEbIENT DEPARTMENT F/T/E Projected Adopted PAY POSITION YEARS Expenditure Budget POSITION RANGE GRADE 04-05 OS-06 06-07 OS-06 06-07 Management Director 56,968/102,89] 83E 1.00 1.00 1.00 $ 52,400 $ 71,400 Management Manager 41,512 / 74,976 33EC 1.00 1.00 1.00 54,200 57,200 (new position) 0.00 0.00 1.00 - 38,000 Technician 28,296 / 51,105 23B 1.00 1.00 1.00 33,000 35,000 l Assistant I 20,046 / 36,305 13 0.00 0.00 0.00 - - ,trative Secretary 24,672 /44,561 20 1.00 0.00 0.00 - - tional Licensing Specialist 24,390 /44,050 18B 0.00 1.00 1.00 36,500 38,500 4.00 4.00 5.00 $ 176,100 $ 240,100 Overtime 2,500 2,500 FICA Taxes 13,663 18,559 Deferred Compensation 16,074 21,774 Group Health Insurance Premium 20,574 28,700 Dependant Health Ins Premium 7,968 7,968 Employee Assistance Program 92 115 Workers Comp Insurance 742 860 Total Personal Services $ 237,713 $ 320,576 85 CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGETr CAPITAL OUTLAY SCHEDULE GROWTH MANAGEMENT DEPARTMENT EXPENDITURES PER FISCAL YEAR Description 2006-07 2007-08 2008-09 2009-10 2010-11 2011-12 -TOTAL GIS Technology $ 30,000 $ 5,000 $ 5,000 $ 5,000 $ - $ - $ 45,001 86 CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGEZ GROWTH MANAGEMENT DEPARTMENT Code: 010080 Account Number Description FY 02/03 Actual FY 03/04 Actual FY 04/05 Actual Amended FY 05/06 Budget FY 05/06 Pro.iected FY 06/07 Adopted Budeet PERSONAL SERVICES 511200 Regular Salaries 143,111 157,032 193,558 188,700 176,100 240,100 511400 Overtime 611 1,214 4,304 750 2,500 2,500 512100 FICA Taxes 10,440 11,397 14,303 14,495 13,663 18,559 512225 Deferred Compensation 12,674 14,220 17,476 17,055 16,074 21,774 512301 Group Health Insurance Premium 16,568 25,287 29,348 20,675 20,574 28,700 512305 Dependant Health Ins Premium 4,818 6,601 8,111 7,968 7,968 7,968 512309 Employee Assistance Program 90 92 86 92 92 115 512400 Worker s Comp Insurance 840 1,388 791 816 742 860 TOTAL PERSONAL SERVICES 189,152 217,231 267,977 250,551 237,713 320,576 OPERATING EXPENDITURES 533120 Consultants 0 0 0 0 0 5,000 534000 Travel and Per Diem 2,269 537 1,678 3,935 3,935 2,563 534101 Telephone 150 800 1,008 800 1,200 1,200 534105 Cellular Telephone 563 771 596 650 550 480 534110 Internet Services 0 103 106 110 110 110 534120 Postage 2,811 3,284 3,508 4,000 4,000 4,000 534130 Express Mail 17 0 0 0 100 100 534620 R & M-Vehicles 47 51 47 350 350 1,000 534630 R & M-Office Equipment 1,600 1,230 2,407 2,200 2,200 3,700 534700 Printing and Binding 598 527 473 2,500 2,500 1,000 534920 Legal Ads 5,907 7>888 5,832 4,500 4,000 4,000 535200 Departmental Supplies 2,236 2,055 3,010 2,500 2,500 2,500 535210 Computer Supplies 489 1,135 1,242 2,650 2,650 6,200 535230 Small Tools and Equipment 133 300 0 300 250 250 535260 Gas and Oil 212 236 273 550 500 500 535410 Dues and Memberships 158 355 301 1,000 600 600 535420 Books and Publications 354 15 240 750 750 500 535450 Training and Education 1,140 350 695 2,550 2,500 1,685 TOTAL OPERATING EXPENDITURES 18,684 19,637 21,416 29,345 28,695 35,388 CAPITAL OUTLAY 606400 Vehicles and Equipment 1,515 0 0 0 0 30,000 TOTAL CAPITAL OUTLAY 1,515 0 0 0 0 30,000 TOTAL GROWTH MANAGEMENT 209,351 236,868 289,393 279,896 266,408 385,964 87 CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGET' U(Y OF This Page Intentionally Left Blank 88 HOME OF P>=LICAN ISLAND CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGETI CODE ENFORCEMENT DIVISION The Code Enforcement Division enforces codes to ensure the beauty and character of the Ciry by responding to citizen complaints and self-initiation enforcement. While providing support to the Code Enforcement Boazd, this division also administers and enforces the false alarm ordinance and assists residents with false alarm problems. FISCAL YEAR 2006 ACCOMPLISHMENTS / Cleaned up several neighborhoods of key concern through enforcement and voluntary compliance. / Continued code enforcement training was received. / Used trained police volunteers in the initiation of code enforcement complaints and parking enforcement. FISCAL YEAR 2007 GOALS AND OBJECTIVES - Achieve 100% violator compliance. - Reduce repeat offenses through compliance and enforcement ,while maintaining good public relations. PERFORMANCE MEASURES Performance Indicators Actual 2003/2004 Actual 2004/2005 Projected 2005/2006 Projected 2006/2007 Water Violations 158 76 180 79 Parking Violations 25 303 300 318 Code Violations 2,206 3,794 2,500 3,983 Illegal Signs 460 696 SOb 730 PROGRAM BUDGET DESCRIPTION FOR THE CODE ENFORCEMENT DIVISION STAF FING 1VATURE OFACTIVI7Y 05/06 06/07 60.0096 60.00% Citizen Complaints -Respond to complaints of city ordinance violations and self-initiate cod compliance and enforcement. 30.0096 30.0096 Re-inspections -Follow up on notices of violations to ensure compliance. 2.0096 2.0096 Code Enforcement Board -Provide direct support to Code Enforcement Board for Cod Enforcement hearings. 8.0096 8.0096 Documentation - To document complaints, as well as self-initiated actions, write reports an follow up letters and pr are documentation for Code Enforcement Board. 100.0096 100.009'0 89 ICITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGED CODE ENFORCEMENT DIVISION BUDGET SUMMARY Fiscal Year 2006-2007 adopted budget for Code Enforcement is $176,759. This compares to the xted expenditures of $157,211, an increase of $19,548 or 12.4% Amended Projected Adopted FY 03-04 FY 04-05 FY OS-06 FY OS-06 FY 06-07 Actual Actual Budget Expenditures Budget Difference 1 Services $ 97,050 $ 109,535 $ 136,287 $ 136,287 $ 156,186 $ 19,899 ag Expenses 10,418 12,320 14,815 14,924 17,573 2,649 Outlay - - 6,000 6,000 3,000 (3,000) $ 107,468 $ 121,855 $ 157,102 $ 157,211 $ 176,759 $ 19,548 Year 2006-07 Adopted Budget: Current Level Changes from Yeaz 2005-06 Projected Expenditures: Difference Personal Services -Increase due to the addition of one part-time receptionist position in FY 2006- 1, an 18% increase in health insurance premium, a 5.5G'o increase for CWA employees per CWA pion Contract, and an increase in deferred compensation which is wage driven. $ 19,899 Operating Expenses -Increase mainly due to a recommended purchase of Microsoft licenses to be compliance with Federal regulation. $ 2,649 Capital Outlay -Decrease due to the reduction in portable radio purchase in FY 2006-07 . $ (3,000) PERSONAL SERVICES SCHEDULE (CODE ENFORCEMENT DIVISION F/T/E PAY POSITION YEARS POSITION RANGE GRADE 04-OS 05-06 06-07 Code Enforcement OfScer 26,141 / 47,213 22 3.00 3.00 3.00 Receptionist (1) 7.21/13.01 10 0.00 0.00 0.50 3.00 3.00 3.50 Overtime FICA Taxes Deferred Compensation Group Health Insurance Premium Dependant Health Ins Premium Employee Assistance Program Worker's Comp Insurance Total Personal Services 1) A part-time 20 hours/week Receptionist is included in FY 2006-07 budget. Projected Adopted Expenditure Budget OS-06 06-07 $ 93,000 $ 98,000 $ - $ 10,400 $ 93,000 $ 108,400 ~ 1,200 1,200 7,206 8,384 8,478 8,928 15,207 17,656 2,397 2,367 69 69 8,730 9,182 $ 136,287 $ 156,186 90 CITY OF SEBASTIAN FLORIDA 2006/2007 ANNUAL BUDGE CAPITAL OUTLAY SCHEDULE CODE ENFORCEMENT DIVISION EXPENDITURES PER FISCAL YEAR Description 2006-07 2007-OS ?008-09 2009-10 2010-11 2010-11 TOTAL le radio replacement $ 3,000 $ - $ - $ - $ - $ - $ 3,000 replacement 22,600 23,300 24,000 69,900 91 1CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGETI CODE ENFORCEMENT DIVISION Code: 010045 Account Number Description FY 02/03 Actual FY 03/04 Actual FY 04/05 Actual Amended FY 05/06 Budget FY 05/06 Proiected FY OG/07 Adopted Budget PERSONAL SERVICES 511200 Regular Salaries 52,748 58,206 71,920 93,000 93,000 108,400 511400. Overtime 123 3,932 117 1,200 1,200 1,200 512100 FICA Taxes 3,921 4,589 5,297 7,206 7,206 8,384 512225 Deferred Compensation 4,758 5,570 6,022 8,478 8,478 8,928 512301 Group Health Insurance Premium 8,064 12,596 16,794 15,207 15,207 17,656 512305 Dependant Health Ins Premium 913 1,546 1,890 2,397 2,397 2,367 S 12309 Employee Assistance Program 42 46 54 69 69 69 512400 Worker's Comp Insurance 9,027 10,565 7,441 8,730 8,730 9,182 TOTAL PERSONAL SERVICES 79,596 97,050 109,535 136,287 136,287 156,186 OPERATING EXPENDITURES 534000 Travel and Per Diem 1,025 942 623 1,340 1,478 2,010 534101 Telephone 429 554 618 1,300 816 857 534105 Cellular Telephone 59 16 50 0 43 90 534110 Internet Services 0 S 1 57 50 86 90 534120 Postage 377 709 1,170 850 1,588 1,600 534310 Electric 1,270 1,765 1,503 1,600 1,386 1,456 534320 Water/Sewer 303 573 226 350 90 95 534620 R & M-Vehicles 652 248 1,729 400 553 600 534630 R & M -Office Equipment 400 366 835 400 430 1,300 534650 R & M-Radio 224 126 201 200 200 200 534910 Clerk of Court Filing Fees 120 171 70 200 120 200 535200 Departmental Supplies 1,156 1,207 1,264 2,200 1,500 1,500 535210 Computer Supplies 153 241 209 400 336 1,000 535230 Small Tools and Equipment 620 9 0 200 200 200 535260 Gas and Oil 1,510 2,089 3,134 2,860 3,673 4,000 535270 Uniforms and Shces 555 418 201 975 975 975 535275 Safety Equipment 0 0 0 SO 50 50 535410 Dues and Memberships 0 105 90 140 100 100 535420 Books and Publications 0 0 0 50 50 50 535450 Training and Education 980 828 340 1,250 1,250 1,200 TOTAL OPERATING EXPENDITURES 9,833 10,418 12,320 14,815 14,924 17,573 CAPITAL OUTLAY 606400 Vehicles and Equipment 0 0 6,000 6,000 3,000 TOTAL CAPITAL OUTLAY 0 0 0 6,000 6,000 3,000 TOTAL CODE ENFORCEMENT DIVISION 89,429 107,468 121,855 157,102 157,211 176,759 92 CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNiJAL BUDGETI BUILDING DEPARTMENT The Building Department has been operating as an enterprise fund since October 1, 2005. The information showing below represents the actual operating costs for FY 2002-03, FY 2003-04 and FY 2004-OS when the Building Department was a part of the General fund operation. Complete Building Depamnent's current year budget and proposed budget information is located on page 199 to page 204. 93 iCITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGET BUILDING DEPARTMENT Code: 010085 Account Number Description FY 02/03 Actual FY 03/04 Actual FY 04/05 Actual Amended FY 05/06 Budget FY 05/06 Projected FY 06/07 Adopted Budget PERSONAL SERVICES 511200 Regular Salaries 259,518 311,169 352,026 N/A N/A N/A 511300 Temporary Salaries 2,344 7,592 6,472 N/A N/A N/A 511400 Overtime 23,401 28,291 16,280 N/A N/A N/A 512100 FICA Taxes 21,164 25,732 27,300 N/A N/A N/A 512215 Clothing Allowance 200 217 200 N/A N/A N/A 512225 Deferred Compensation 25,440 29,466 32,520 N/A N!A N/A 512301 Group Health Insurance Premium 30,946 43,747 61,023 N/A N/A N/A 512305 Dependant Health Ins Premium 5,508 7,558 15,678 N/A N/A N/A 512309 Employee Assistance Program 161 165 196 N/A N/A N/A 512400 Worker's Comp Insurance 18,240 43,407 36,704 N/A N/A N/A TOTAL PERSONAL SERVICES 3$6,922 497,344 548,399 N/A N/A N/A OPERATTG EXPENDITURES 534000 Travel and Per Diem 1,532 (38) 61 N/A N/A N/A 534101 Telephone 123 2,078 2,452 N/A N/A N/A 534105 Cellular Telephone 3,364 2,946 2,927 N/A N/A N/A 534110 Internet Services 0 205 215 N/A N/A N/A 534120 Postage 2,114 1,560 1,992 N/A N/A N/A 534130 Express Mail 0 0 21 N/A N/A N/A 534620 R & M-Vehicles 1,200 806 898 N/A N/A N/A 534630 R & M -Office Equipment 2,240 1,953 4,473 N/A N/A N/A 534910 Clerk of Court Filing Fees 0 11 0 N/A N/A N/A 535200 Departmenkal Supplies 5,030 5,236 8,877 N/A NIA N/A 535210 Computer Supplies 480 1,205 7,002 N/A N/A N/A 535230 Small Tools and Equipment 755 968 466 N/A N/A N/A 535260 Gas and Oil 2,907 3,586 5,470 N/A N/A N/A 535270 Uniforms and Shoes 0 0 524 N/A N/A N/A 535275 Safety Equpment 0 0 198 N/A N/A N/A 535410 Dues and Memberships 40 100 298 N/A N/A N/A 535420 Books and Publications 123 51 1,225 N/A N/A N/A 535450 Training and Education 2,107 225 3,339 N/A N/A N/A TOTAL OPERATING EXPENSES 22,015 20,892 40,438 N/A N/A N/A CAPITAL OUTLAY 606400 Vehicles and Equipment 0 0 14,582 N/A N/A N/A TOTAL CAPITAL OUTLAY 0 0 14,582 N/A N/A N/A TOTAL BUILDL~IG DEPARTMENT 408,937 523,236 603,419 N/A N!A N/A 94 CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGETI POLICE DEPARTMENT CONSOLIDATED BUDGET FOR ALL DIVISIONS AND iJNITS The Fiscal Year 2006-2007 adopted budget for Police Department as a whole is $4,522,735. This compares ,the 2005-06 projected expenditures of $4,090,874, an increase of $431,861 or 10.6%. Amended Projected Adopted FY 03-04 FY 04-05 FY OS-06 FY OS-06 FY 06-07 Actual Actual Budget Expenditures Budget Difference Personal Services $2,942,315 $3,236,294 $3,340,001 $3,356,239 $3,805,601 $ 449,362 Operating Expenses 254,254 382,758 406,957 423,808 433,054 9,246 Capital Outlay 209,391 269,013 311,187 310,827 284,080 (26,747), Total $3,405,960 $3,888,065 $4,058,145 $4,090,874 $4,522,735 $ 431,861 Fiscal Year 2006-07 Adopted Budget: Major Current Level Changes from Fiscal Year 2005-06 Projected Expenditures: Difference 1. Personal Services -Net increase mainly due to the addition of (2) police officers. The net increase also reflects an 1896 increase in health insurance premium, salary adjustments for school crossing guards, annual salary increases for PBA and CWA employees per the Union Contract, and exempt employees per management benefit package. $ 449,362 2. Operating F~penses -Net increase reflects increase in gas and oil costs, additional wireless aircard service for patrol officer. $ 9,2 3. Capital Outlay -Decrease reflects reduction in capital requests. $ (26,747) 95 CITY OF SEBASTIAN FLORIDA 2006/2007 ANNiJAL BUDGE GTYOF This Page Intentionally Left Blank 96 HOME OF PELI-CAN ISLAND CTTY OF SEBASTIAN FLORIDA 2006/2007 ANNUAL BUDGE POLICE ADMINISTRATION The Police Administrative Division coordinates the efforts of the Division Commanders, oversees the budget and performs strategic planning for the future. FISCAL YEAR 2006 ACCOMPLISIIMENTS / Developed a Citizens Police Academy for the Sebastian Residents. / Sent two Division Commanders to Police Executive Development Courses. / Continued efforts toward total Community Policing Philosophy. / Achieved lte-Accreditation status with the Commission of Florida Accreditation. / Presented a request fora 911 center PSAP to the County Commissioners. / Explored money saving methods of delivering police service in an attempt to control the police budget FISCAL YEAR 2007 GOALS AND OBJECTIVES - Establish a 911 PSAP in Sebastian to improve our emergency responses. - Explore alternative police service delivery systems to control budget expenses. - Maintain Accreditation through staff inspections. Continue to provide training and experience opportunities for the command staff. - Continue efforts to bring total community policing philosophies to the department. - Establish a computerized statistical review process to enhance community-policing efforts. - Conduct one Citizens Police Academy. PERFORMANCE MEASURES Performance Indicators Actual 2003/2004 Actual 2004/2005 Projected 2005/2006 Projected 2006/2007 Civic meetings attended 12 10 8 12 Policies reviewed 60 65 60 60 Unit staff meetings attended 18 20 12 18 Senior staff meetings attended 36 42 36 40 Staff inspections performed 6 4 6 12 Com uterized statistical reviews 6 4 6 12 97 CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGET PROGRAM BUDGET DESCRIPTION FOR THE POLICE ADMINISTRATION STAF FING NATURE OF ACTMTY 05/06 06/07 60.0096 60.00~9o General Management -Direct department, develop and expand citizen involvement and publi education. Meet with civic groups, media, and other public and private groups. Gener administrative duties managing the department. 5.0096 5.00°6 Maintain Training and Professional Development Programs. 25.0096 20.0096 Professional Standards -Oversee all internal affairs investigations and conduct two s inspections during the year. Oversee all background investigations. Insure that accreditario standards are followed and documented. 10.0096 15.0096 Dispatch/Communications - Continue to develop procedures and training personnel t implement a 911 PSAP. 100.00% 100.0096 POLICE ADMINISTRATION BUDGET SUMMARY The Fiscal Year 2006-2007 adopted budget for Police Administration is $246,179. This compares to the 2005-0 projected expenditures of $215,586, a increase of $30,593 'or 14.296. Amended Projected Adopted ' FY 03-04 FY 04-05 FY OS-06 FY OS-06 FY 06-07 Actual Actual Budget Expenditures Budget Difference Personal Services $ 260,707 $ 371,877 $ 179,745 $ 179,745 $ 191,914 $ 12,169 Operating Expenses 18,773 17,823 26,413 35,841 34,265 (1,576) Capital Outlay 12,105 5,036 - - 20,000 20,000 Total $ 291,585 $ 394,736 $ 206,158 $ 215,586 $ 246,179 $ 30,593 Fiscal Year 200b-07 Adopted Budget: .Major Current Level Changes from Fiscal Year 2005-06 projected expenditures: Difference 1. Personal Services -Increase due to an 18% iecrease in health insurance premium, a 5.596 increase for CWA employees per CWA Union Contract and exempt employees per the Management Benefit Package, and an increase in deferred compensation which is wage driven. $ 12,169 2. Operating Expenses - A slight decrease due to a reduction in travel and training budget. $ (1,576) 3. Capital Outlay -Increase due to visitor parking lot project. $ 20,000 98 CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGET PERSONAL SERVICES SCHEDULE CE ADMINISTRATION PAY POSITION RANGE of Police 64,082/115,738 in 50,645/91,470 nistrative Assistant 27,201 / 49,129 F/T/E POSITION YEARS GRADE 04-OS 86E 1.00 40E 1.00 20C 1.00 3.00 OS-06 06-07 1.00 1.00 1.00 1.00 1.00 1.00 3.00 3.00 Overtime FICA Taxes Clothing Allowance Deferred Compensation Group Health Insurance Premium Dependant Health Ins Premium Employee Assistance Program Worker's Comp Insurance Total Personal Services Projected Adopted Expenditure Budget OS-06 FY 06-07 $ 88,500 $ 94,800 43,500 45,700 $ 132,000 $ 140,500 3,900 4,100 10,438 11,103 540 540 12,231 13,014 12,745 14,409 2,860 2,860 46 46 4,985 5,342 $ 179,745 $ 191,914 CAPITAL OUTLAY SCHEDULE ADMINISTRATION DIVISION EXPENDITURES PER FISCAL YEAR Description 2006-07 2007-08 2008-09 2009-10 2010-11 2011-12 TOTAL isitor parking lot $ 20,000 $ - $ - $ - $ - $ - $ 20,000 vidence storage room renovation - 30,000 - - - - 30,000 aptop computer - 1,500 - - - - 1,500 ehicle replacement - 25,800 - - - - 25,800 azking lot expansion - 45,000 - - - - 45,000 $ 20,000 $102,300 $ - $ - $ - $ - $102,300 99 (CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGETI POLICE ADMNISTRATION Code: 010041 Account Number Description FY 02/03 Actual FY 03/04 Actual FY 04/05 Actual Amended FY 05/06 Budget FY 05/06 Projected FY 06/07 Adopted Budget PERSONAL SERVICES 511200 Regular Salaries 107,317 187,984 185,936 132,000 132,000 140,500 511400 Overtime 3,717 5,247 2,557 3,900 3,900 4,100 512100 FICA Taxes 8,493 14,696 14,447 10,438 10,438 11,103 512215 Clothing Allowance 540 1,080 720 540 540 540 512225 Deferred Compensation 10,043 10,787 11,441 12,231 12,231 13,014 512250 Chapter 185 Retirement 0 8,904 125,035 0 0 0 512301 Group Health lnswance Premium 4,959 15,151 18,009 12,745 12,745 14,409 512305 Dependant Health Ins Premium 174 2,814 3,406 2,860 2,860 2,860 512309 Employee Assistance Program 46 69 53 46 46 46 512400 Worker's Comp Inswance 8,007 13,975 10,273 4,985 4,985 5,342 TOTAL PERSONAL SERVICES 143,296 260,707 371,877 179,745 179,745 191,914 OPERATING EXPENDITURES 533175 Employee Background Testing 956 43 0 0 0 0 533400 Other Contractual Services 0 0 240 0 0 0 533415 Janitorial Services 0 0 0 0 10,800 11,500 534000 Travel and Per Diem 789 440 610 1,595 1,595 750 534101 Telephone 1,715 1,738 2,060 1,600 1,600 1,670 534105 Cellular Telephone 1,138 1,257 '1,196 1,300 750 750 534110 Internet Services 0 102 108 100 100 100 534120 Postage 1,298 1,121 1,250 1,100 1,100 1,100 534310 Electric 3,629 5,044 2,083 2,600 2,600 2,730 534320 Water/Sewer 303 573 355 600 150 165 534620 R & M-Vehicles 3,489 170 780 600 700 1,000 534630 R & M - Office Equipment 0 1,193 640 500 500 1,100 534640 R & M-Operating Equipment 0 226 268 500 300 300 534650 R& M-Radio 0 0 0 150 150 150 534800 Promotional Activities 621 171 308 400 300 300 534820 Designated Expenditwes (Greer Donation) 0 0 0 6,961 6,961 5,000 535200 Departmental Supplies 2,457 2,817 2,581 2,207 2,300 2,300 535210 Computer Supplies 674 471 824 1,300 1,300 1,000 535230 Small Tools and Equipment 589 159 139 400 400 400 535260 Gas and Oil 650 1,583 2,736 2,500 2,500 2,500 535270 Uniforms and Shoes 377 667 498 350 300 300 535410 Dues and Memberships 742 510 510 450 235 350 535420 Books and Publications 0 44 56 100 100 100 535450 Training and Education 265 444 581 1,100 1,100 700 TOTAL OPERATING EXPENDITURES 21,101 18,773 17,823 26,413 35,841 34,265 CAPITAL OUTLAY 606400 Vehicles and Equipment 0 12,105 5,036 0 0 20,000 TOTAL CAPITAL OUTLAY 0 12,105 5,03b 0 0 20,000 TOTAL POLICE ADMINISTRATION 164,397 291,585 394,736 206,158 215,586 246,179 100 CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGETI SCHOOL RESOURCE OFFICER UNIT The School Resource Unit consists of two full time Police Off cers assigned to the elementary schools and the Charter Junior High School located in the City Of Sebastian. These officers fulfill a multifunctional role such as, teachers of school security, aggression management, social skills and consequences of behavior. In addition, the officers provide security to students and faculty, handle reported crimes on school property, teach drug awareness and resistance, gang resistance education training, RAD-KID (Resist Aggression Defensively) program, life skills and provide counseling to students and parents. FISCAL YEAR 2006 ACCOMPLISHMENTS / Completed 18 weeks of gang resistance education and training. / Completed 48 weeks of a 48-week D.A.R.E. program. / Completed the G.R.E.A.T. summer camp planning. / Completed two 4-week life skills programs. / Completed 6 D.A.R.E. Bowls. / Completed 6 D.A.R.E. skates. / Completed 10 weeks Junior High DARE classes. / Completed 5 RAD KIDS classes. FISCAL YEAR 2007 GOALS AND OBJECTIVES - Continue D.A.R.E. Program including D.A.RE. Bowls and D.A.R.E. Skates. - Conduct In-Service training to school faculty and staff to better prepare them in times of crisis. - Continue elementary and junior high G.RE.A.T. programs. - Continue the G.R.E.A.T. summer component with the graduated 7th grade students. - Initiate the RAD-KID program in the elementary schools. - Attend school functions, SAC, PTA, and safety committee meetings. PERFORMANCE MEASURES Performance Indicators Actual 2003/2004 Actual 2004/2005 Projected 2005/2006 Projected 2006/2007 School Resource Classes 5 2 2 2 Number of Students 1,700 1,680 1,800 1,764 Bike Rodeos 1 0 2 1 Home Counseling Services 32 50 20 55 G.R.E.A.T. Student Visitations 7th Grade 40 50 45 52 G.R.E.A.T. Student Visitations 261 110 287 115 G.R.E.A.T. Summer Camp Students 23 22 27 23 RAD-KIDS Program Participants N/A 3 200 5 101 1CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGET PROGRAM BUDGET FOR SCHOOL RESOURCE OFFICER UNTI' STAF FING NATURE OF ACI7VITY osiots o6ro~ 40.00'To 40.009'o D.A.RE. -provides students with structured classroom instruction on drug resistance and education, as well as promotes social interaction and reward for good behavior for fifth grade 25.0096 25.00% School Resource Officer Progrnm -Provides onsite school safety and guidance to the facility, students, teachers, and parents. 30.0096 30.009'o G.R.E.A.T. Program -Teaches gang resistance through education and training. Educational aspects of program involve crime impact on victims, neighborhoods, cultural sensitivity/prejudice, conflict resolution, and goal setting. 2.509'0 2.00% Life S1d1Lc - D.A.R.E. like program designed and tazgeted to third grade students. 2.5096 3.00% RAD-IO'DS- Teaches elementary age student to resist agression defensively. This course is taught after school hours, and is geared to reduceJprevent child abductions. 100.00% 100.00% POLICE SCFi00L RESOURCE OFFICER BUDGET SUMMARY The fiscal Yeaz 2006-2007 adopted budget for School Resource Officer Unit is $149,964. This compazes to the 2005 projected expenditures of $177,002, a decrease of $27,038 or 15.28%. Amended Projected Adopted ' FY 03-04 FY 04-05 FY OS-06 FY OS-06 FY 06-07 Actual Actual Budget Expenditures Budget Difference Personal Services $ 118,643 $ 118,964 $ 127,851 $ 127;853 $ 134,913 $ 7,060 Operating Expenses 8,175 44,746 12,174 13,649 12,051 (1,598) Capital Outlay 0 0 35,500 35,500 3,000 (32,500) Total $ 126,818 $ 163,710 $ 175,525 $ 177,002 $ 149,964 $ (27,038) cal Year 2006-07 Adopted Budget: yor Current Level Changes from cal Yeaz 2005-Ob Projected Expenditures: Difference Personal Services -Increase due to a projected 1896 increase in health insurance premium, an annual ary increase for PBA employees per PBA Union Contract, and an increase in deferred compensation ich is wage driven. $ 7,060 Operating Expenses -Decrease due to a reduction in travel and training budget and a shifting of -motional and G.R.E.A.T. expenditures budget to special revenue funds.. $ (1,598) Capital Outlay -Decrease due to a reduction in capital outlay budget. $ (32,500) 102 CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGETI PERSONAL SERVICES SCHEDULE SCHOOL RESOURCE OFFICER UNIT F/T/E Projected Adopted PAY POSITION YEARS Expenditure Budget POSITION RANGE GRADE 04-OS OS-06 06-07 OS-06 06-07 Resowce Officers 33,505 / 58,148 27 2.00 2.00 2.00 $ 82,500 $ 91,500 2.00 2.00 2.00 $ 82,500 $ 91,500 ~ Overtime 5,000 - FICATaxes 6,776 7,082 Clothing Allowance 1,080 1,080 Chapter 185 Retirement 12,20 12,810 Group Health Insurance Premium 10,252 11,921 Dependant Health Ins Premium 5,339 5,340 Employee Assistance Program 46 46 Worker's Comp Insurance 4,610 5,134 Total Personal Services $ 127,853 $ 134,913 CAPITAL OUTLAY SCHEDULE RESOURCE OFFICER EXPENDITURES PER FISCAL YEAR Description 2006-07 2007-08 2008-09 2008-10 2010-11 2011-12 TOTAL :radio replacement $ 3,000 $ - $ - $ - $ - $ - $ 3,000 $ 3,000 $ - $ - $ - $ - $ - $ 3,000 103 (CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE'11 POLICE SCHOOL RESOURCE OFFICER UNIT Code: 010042 Account Number Description FY 02/03 Actual FY 03/04 Actual FY 04/05 Actual Amended FY 05/06 Budeet FY 05/06 Projected FY 06/07 Adopted Budget PERSONAL SERVICES 511200 Regular Salaries 68,281 68,726 71,302 82,500 82,500 91,500 511400 Overtime 6,329 8,482 5,031 5,000 5,000 0 512100 FICA Taxes 5,575 5,656 5,487 6,776 6,776 7,082 512215 Clothing Allowance 1,080 1,080 1,080 1,080 1,080 1,080 512250 Chapter 185 Retirement 8,779 9,356 11,179 12,250 12,250 12,810 512301 Group Health Insurance Premium 8,836 12,417 15,272 10,252 10,252 11,921 512305 Dependant Health Ins Premium 2,718 3,890 4,799 5,339 5,339 5,340 512309 Employee Assistance Program 46 42 46 46 46 46 512400 Worker's Comp Insurance 7,470 8,994 4,768 4,608 4,610 5,134 TOTAL PERSONAL SERVICES 109,114 118,643 118,964 127,851 127,853 134,913 OPERATING EXPENDITURES 533400 Other Contractural Services 0 0 32,616 0 0 0 534000 Travel and Per Diem 1,163 2,009 905 840 840 1,680 534101 Telephone 269 400 363 400 290 305 534105 Cellular Telephone 0 111 195 480 480 720 534110 Internet Access 0 77 78 80 42 45 534310 Electric 640 93 1,503 1,600 1,386 1,456 534320 Water/Sewer 27 222 240 ~ 400 90 95 534620 R & M-Vehicles 1,004 1,294 625 250 1,360 250 534630 R & M -Office Equipment 0 0 325 100 100 700 534650 R & M-Radio 0 87 305 300 300 300 534800 Promotional Activities 1,828 50 787 1,500 1,300 0 534967 G.R.E.A.T. Expenditures 0 733 2,577 924 1,582 0 535200 Departmental Supplies 1,119 248 2,280 2,000 1,800 2,000 535210 Computer Supplies 244 127 47 350 350 350 535230 Small Tools and Equipment 267 0 136 1,000 800 1,000 535260 Gas and Oil 1,100 .1,178 693 800 1,727 1,800 535270 Uniforms and Shces ~ 1,008 744 575 500 659 700 535275 Safety Equipment 0 0 0 50 50 50 535420 Books and Publications 99 40 46 50 43 50 535450 Training and Education 590 762 450 550 450 550 TOTAL OPERATING EXPENDITURES 9,518 8,175 44,746 12,174 13,649 12,051 CAPITAL OUTLAY 606400 Vehicles and Equipment 999 0 0 35,500 35,500 3,000 TOTAL CAPITAL OUTLAY 999 0 0 35,500 35,500 3,000 TOTAL SCHOOL RESOURCE OFFICER UNIT 119,631 126,818 163,710 175,525 177,002 149,964 104 CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE POLICE PATROL DIVISION The patrol division is tasked with 24-hour service to the residents of Sebastian. Their daily operations include, but are not limited to responding to calls for service, investigation of crimes, traffic enforcement and control, and patrolling the streets of Sebastian to maintain a police presence. FISCAL YEAR 2006 ACCOMPLISHIVIENTS / Maintained sufficient staffing ensuring police service and response was paramount. / Supervisors received advanced training to increase their skills. / Courtesy was reinforced with the officers when dealing with the public. / All sworn personnel received more than the required 40 hours of advanced training. FISCAL YEAR 2007 GOALS AND OBJECTIVES - Provide a police presence to deter crime within the community. - Continue to provide mandatory and advanced training to both officers and sergeants. - Continue to provide professional service to the community. - Emphasize the community policing philosophy in daily activities PERFORMANCE MEASURES Performance Indicators Actual 200312004 Actual 2004/2005 Projected 2005/2006 Projected 2006/2007 Traffic Stops 4,855 4,822 5,400 5,400 DiJI Checkpoints & Saturation Patrols 10 Transferred Transferred Transferred House Watches Transferred Transferred Transferred Transferred Funeral Escorts Transferred Transferred Transferred Transferred Patrol Miles NIA N/A 275,0(10 300>000 Officer Initiated Activity 15,606 26,557 20,000 25,000 Traffic Enforcement 415 339 .270 " 500 Pazking Enforcement 1,333 902 400 400 Alazms 794 680 750 700 Written Warnings Traffic Stops N/A 3,928 2,550 3,000 Calls for Service N/A 35,762 N/A 38>500 105 CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGED PROGRAM BUDGET DESCRIPTION FOR THE POLICE PATROL DIVISION STAF FING NATURE OF ACTIVITY OS/t76 t?6/07 28.00'90 29.0046 Calls for Service -respond to estimated 38,000 - 40,000 calls for service. 22.0046 23.009'0 Traffic Stops and Citations - Conduct an estimated 6,000 traffic stops and issue an estima 2,500 citations and 3,500 warnin s. 9.0040 10.00% Investigations -Conduct vehicle crash investigations. 7.0046 8.0096 Criminal Transportation -Transport arrested adults and juveniles to respective detentio fa ' 5.0040 5.004io Tr~nine and Professional Development - Provide a minimum of 40 hours of training to all members of the division. 29.0046 25.0046 Patrol and Crime Prevention -Maintain patrol logs and direct patrols to reduce opportunisti crimes. Monitor traffic to direct traffic enforcement strategies. Plan and participate in tas force operations. 100.0046 100.00% POLICE PATROL DIVISION BUDGET SUMMARY Fiscal Year 2006-07 adopted budget for Police Patrol Division is $2,120,055. This compares to the xted expenditures of $1,866,092, an increase of $253,963 or 13.6146. Amended Projected Adopted FY 03-04 FY 04-OS FY OS-06 FY OS-06 FY 06-07 Actual Actual Budget Expenditures Budget Difference al Services $ 1,501,640 $ 1,279,115 $ 1,506,935 $ 1,504,622 $ 1,738,905 $ 234,283 ing Expenses 121,557 136,105 153,115 162,095 164,170 2,075 lOutlay 163,171 196,194 199,375 199,375 216,980 17,605 $ 1,786,368 $ 1,611,414 $ 1,859,425 $ 1,866;092 $ 2,120,055 $ 253,963 cal Yeaz 2006-07 Adopted Budget: jor Current Level Changes from cal Yeaz 2005-06 Projected Expenditures: Difference Personal Services -Increase mainly due to the addition of (2) police officers. The net increase also ects an 1846 increase in health insurance premium and annual salary increases for PBA employees the PBA Union Contract and exempt employee per Management Benefit Package. $ 234,283 Operating Expenses -Net increase mainly due to projected increase in gas and oil. $ 2,075 Capital Outlay -Increase mainly due to the request for patrol vehicle in caz cameras. $ 17,605 106 CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGETI CAPITAL OUTLAY SCHEDULE POLICE PATROL DIVISION EXPENDITURES PER FISCAL YEAR Description 2006-07 2007-08 2008.09 2009-10 2010-11 2011-12 TOTAL Radar replacements (1 per year) $ 3,180 $ 3,180 $ 3,280 $ 3,380 $ 3,480 $ - $ 16,500 Radio replacements (3) 9,300 9,300 - - - - 18,600 In caz cameras (2 per year) 12,000 12,500 13,000 13,500 - - 51,000 New vehicles (2) (new officers) 77,000 39,600 81,600 84,000 86,600 89,200 458,000 (Funded by DST) New vehicles (3) 115,500 - - - - - 115,500 (Funded by DST') Vehicle replacements - 39,600 81,600 42,000 173,200 178,400 514;800 Command officer vehicle replacement - - - 27,000 - - 27,000 $216,980 $104,180 $179,480 $169,880 $263,280 $267,600 $1,201,400 107 CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNLiAL BUDGE POLICE PATROL DIVLSION Code: 010043 Account Number Description FY 02/03 Actual FY 03/04 Actual FY 04/05 Actual Amended FY 05/06 .Budget FY 05/06 Projected FY 06/07 Adopted Budget PERSONAL SERVICES 511200 Regular Salaries - 817,654 855,075 776,781 952,200 950,300 1,104,500 511400 Overtime 125,056 182,847 95,813 125,000 125,000 125,000 512100 FICA Takes 71,577 78,882 66,843 83,356 83,211 95,090 512215 Clothing Allowance 11,516 12,308 - 10,238 12,420 12,420 13,500 512250 Chapter 185 Retirement 112,448 126,000 128,033 150,810 150,542 172,130 512301 Group Health Insurance Premium 94,593 140,129 135,867 115,225 115>225 145,242 512305 Dependant Health Ins Premium 13,977 19,291 7,491 18,864 18,864 22,769 512309 Employee Assistance Program 511 532 438 530 530 576 512400 Worker's Comp Insurance 92,403 86,576 57,611 48,530 48,530 60,098 TOTAL PERSONAL SERVICES 1,339,735 1,501,640 1,279,115 1,506,935 1,504,622 1,738,905 OPERATING EXPENDITURES 533400 Other Contractual Services 0 2,710 462 0 0 0 534000 Travel and Per Diem 3,207 3,647 1,392 3,600 3,600 3,500 534101 Telephone 2,093 875 1,752 1,200 1,200 1,200 534105 Cellular Telephone 1,715 1,823 455 450 450 1,200 534110 Internet Access 0 1,287 5,308 8,600 7,500 7,500 534310 Electric 4,899 6,940 14,275 14,900 14,900 15,000 534320 Water/Sewer 303 573 2,147 3,120 1,200 1,200 534620 R & M-Vehicles 10,647 14,530 15,476 17,000 17,000 17,000 534630 R & M -Office Equipment 492 268 3,591 600 600 5,000 534640 R & M-0perating Equipment 5,951 5,327 18,311 19,000 22,000 22,000 534650 R & M-Radio 2,766 3,167 4,108 3,500 3,500 2,000 534810 K-9 Expenditures 0 619 0 0 0 0 535200 Departmental Supplies 9,408 6,326 6,978 7,575 7,575 8,000 535210 Computer Supplies 729 2,428 3,476 3,500 3,500 3,500 535230 Small Tools and Equipment 7,597 7,200 3,123 4,100 4,100 5,000 535260 Gas and Oil 34,851 48,088 41,820 40,000 50,000 50,000 535270 Uniforms and Shces 19,486 12,168 11,644 21,000 20,000 17,000 535275 Safety Equipment 194 119 339 1,000 1,000 1,000 535410 Dues and Memberships 140 95 70 200 200 300 535420 Books and Publications 116 807 666 770 770 770 535450 Train-i-ng and Education 3,411 2,560 712 3,000 .3,000 3,000 TOTAL OPERATING EXPENSES 108,121 121,557 136,105 153,115 162,095 164,170 CAPITAL OUTLAY 606400 Vehicles and Equipment 150,059 163,171 196,194 199,375 199,375 216,980 TOTAL CAPITAL OUTLAY 150,059 163,171 196,194 199,375 199,375 216,980 TOTAL POLICE PATROL DIVISION 1,597,915 1,786,368 1,611,414 1,859,425 1,866,092 2,120,055 108 CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGETI POLICE COMMUNITY POLICING UNIT The Community Policing Unit serves as a Law Enforcement liaison between the Neighborhood and Business community, divisions within the police department and other law enforcement agencies.- This division's functions include working with community and law enforcement to address various problems in our jurisdictions, attending and conducting community and professional meetings, teaching Crime Prevention techniques, conducting surveys of residential homes and businesses, conducting training for School Crossing Guards, and conducting Child Safety Seat Inspections at various locations within the city. FISCAL YEAR 2006 ACCOMPLISIEIMENTS / Conducted 2 neighborhood safety meetings and 2 school security surveys. / Conducted 20 child safety seat inspections. / Conducted 2 youth group safety talks. / Participated in community events such as the Annual Fine Arts Festival, Tour Deforce bike rodeo for charity, annual crop walk for charity, Halloween parade and personal safety speech at N. County Library. / Completed 20 background investigations. / Trained 4 new officers in Weapons of Mass Destruction. (W1VID). / Attended emergency management meetings. FISCAL YEAR 2007 GOALS AND OBJECTIVES - Implement, coordinate and maintain contact with community policing units on each patrol shift to identify special community problems, establish and maintain positive contact with the community to correct or refer problems as needed. - Conduct bicycle safety and child passenger safety programs within the community. - Provide training on various crime prevention matters. - Frovide training on Weapons of Mass Destruction. - Continue emergency planning and conduct assessments of city assets for Weapons of Mass Destruction cwMD)• - Continue to supervise and train School Crossing Guards. PERFORMANCE MEASURES Performance Indicators Actual 2003/2004 Actual 2004/2005 Projected 2005/2006 Projected 2006/2007 Crime Prevention Information Meetings 3 3 3 5 Youth and Bike Safety Events 3 25 3 20 Community Events 4 4 4 6 Background Investigations 23 20 25 25 Emergency Planning N/A 0 0 0 Recruitmant Functions N/A N/A 4 5 Training Assistance N/A N/A 5 5 109 CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGET PROGRAM BUDG ET DESCRIPTION FOR THE COMMUNITY POLICING UNIT STAF FING NATURE OF ACTIVITY 05/06 Ob/07 0.0096 10.0090 Community Rclatioas -Provide full police services to the Community. Conduct securi surveys. Coordinate Community Service Volunteer Program. Coordinate public service meth se ents. Provide commercial and residential securi trainin sessions. 20.0046 20.0096 Community Policing - Prepare and implement public assistancelcommunity policin initiatives. 0.009'0 10.009ro Crime Prevention -Coordinate with City Agencies and other law enforcement agencies t reduce criminal activities 0.0096 5.0046 Security Surveys -Provide commerical and residential security training sessions. 30.0096 20.0096 Background investigation 35.0096 20.0046 Training Assistance 15.009'0 15.0046 Recruitment 100.0096 100.0096 POLICE COMMUNITY POLICING UNIT BUDGET SUNIlVIARY The Fiscal Year 2006-2007 adopted budget for Community Policing is $166,460. This compares to the 2005- projected expenditures of $139,376, an increase of $27 ,084 or 19.4396 Amended Projected Adopted FY 03-04 FY 04-OS FY OS-06 FY OS-06 FY 06-07 Actual Actual Budget Expenditures Budget Difference Personal Services $ 117,326 $ 119,265 $ 121,073 $ 122,761 $ 147,033 $ 24,272 Operating Expenses 6,945 20,670 18,944 16,615 19,427 2,812 Capital Outlay - - - _ _ Total $ 124,271 $ 139,935 $ 140,017 $ 139,376 $ 166,460 $ 27,084 Fiscal Year 2006-07 Adopted Budget: Major Current Level Changes from ;Fiscal Year 2005-06 Projected Expenditures: Difference 1. Personal Services -Increase due to a projected 1896 increase in health insurance premium, school crossing guard wages adjustment, an annual salary increase for PBA employees per PBA Union Contract, and an increase in deferred compensation which is wage driven. $ 24,272 2. Operating Expenses -Increase mainly due to increase in travel and training and a recommended purchase of Microsoft office software licenses to be in compliance with federal regulation $ 2,812 110 CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGET PERSONAL SERVICES SCHEDULE COMMUNITY POLICING UNIT PAY POSITION RANGE uty Policing Officer 33,505 / 55379 Assistant II 21,221/38,327 Guards Temp F/T/E POSITION YEARS GRADE 04-OS 05-Ob 06-07 27 1.00 1.00 1.00 15 1.00 1.00 1.00 3.50 3.50 3.50 5.50 5.50 5.50 Overtime FICA Taxes Clothing Allowance Deferred Compensation Chapter 185 Retirement Group Health Insurance Premium Dependant Health Ins Premium Employee Assistance Program Worker's Comp Insurance Total Personal Services Projected Adopted Expenditure Budget OS-Ob Ob-07 $ 42,900 $ 50,100 22,500 24,500 28,000 39,444 $ 93,400 $ 114,044 ~ 2,soo 2,soo 7,378 8,957 540 540 2,025 2,205 6,356 7,364 7,632 8,493 158 158 46 46 2,726 2,726 $ 122,761 $ 147,033 111 CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNiJAL BUDGE POLICE COMMUNITY POLICING UNIT Code: 010044 Account Number Description FY 02/03 Actual FY 03/04 Actual FY 04/05 Actual Amended FY 05/06 Budget FY 05/06 Projected FY 06/07 Adopted Budget PERSONAL SERVICES 511200 Regulaz Salaries 54,966 52,522 60,300 64,000 65,400 74,600 511300 Temporary Salaries 24,774 26,290 28,088 28,000 28,000 39,444 511400 Overtime 3,940 6,942 1,995 2,500 2,500 2,500 512100 FICA Taxes 6,163 6,585 7,071 7,271 7,378 8,957 512215 Clothing Allowance 540 540 540 540 540 540 512225 Deferred Compensation 1,810 1,151 1,899 1,980 2,025 2,205 512250 Chapter 185 Retirement 4,559 5,398 6>070 6,230 6,356 7,364 512301 Group Health Insurance Premium 8,765 8,158 10,004 7,622 7,632 8,493 512305 Dependant Health Ins Premium 3,515 1,145 164 158 158 158 512309 Employee Assistance Program 46 42 46 46 46 46 512400 Worker's Comp Insurance 7,311 8,553 3,088 2,726 2,726 2,726 TOTAL PERSONAL SERVICES 116,389 117,326 119,265 121,073 122,761 147,033 OPERATING EXPENDITURES 534000 Travel and Per Diem 506 345 213 1,579 1,145 2,010 534101 Telephone 894 725 1,155 875 814 855. 534105 Cellulaz Telephone 611 713 514 480 482 500 534110 Internet Services 0 103 107 100 86 100 534310 Electric 639 92 751 900 694 730 534320 Water/Sewer 27 198 127 200 44 47 534620 R & M-Vehicles 994 387 1,469 2,000 800 1,000 534630 R & M -Office Equipment 299 169 782 800 200 1,300 534640 R & M-Operating Equipment_ 37 81 221 200 200 200 534650 R & M-Radio 60 95 740 500 200 250 534800 Promotional Activities 1,021 165 768 1,000 1,000 1,500 535200 Departmental Supplies 625 770 1,189 1,225 1,000 1,000 535210 Computer Supplies 252 408 3,861 400 400 400 535230 Small Tools and Equipment 567 20 691 400 400 400 535260 Gas and Oil 2,747 1,422 6,869 6,200 6,300 .6,300 535270 Uniforms and Shces 1,401 562 452 700 700 700 535275 Safety Equipment 108 0 200 300 300 300 535410 Dues and Memberships 60 25 65 100 100 100 535420 Books and Publications 0 55 46 50 50 50 535450 Training and Education ~ 595 610 450 935 1,700 1,685 TOTAL OPERATING EXPENDITURES 11,450 6,945 20,670 18,944 16,615 19,427 CAPITAL OUTLAY 606400 Vehicles and Equipment 0 0 0 0 0 0 TOTAL CAPITAL OUTLAY 0 0 0 0 0 0 TOTAL COMMUNITY POLICING UNIT 127,839 124,271 139,935 140,017 139,376 166,460 112 CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE POLICE DETECTIVE DIVISION The Police Detective Division is under the supervision of a sergeant and is staffed by four (4) sworn investigators and one civilian LD. technician. Three of the investigators are assigned to cases involving crimes against persons, crimes against property and general investigations, and one detective works narcotic and vice investigations. The I.D. technician is the custodian of the evidence/property room and processes crime scenes for evidence. FISCAL YEAR 2006 ACCOMPLISffiVIENTS / Obtained 10 warrants, made 9 felony arrests and 1 misdemeanor arrest as of reporting date. / 173 cases were assigned, 58 cleared, 86 inactivated and 183 reports/supplements written as of reporting date. / All the detectives received formal schooling. FISCAL YEAR 2007 GOALS AND OBJECTIVES - Professionally investigate cases with diligence and efficiency, thus ensuring appropriate closure. - Continue to maintain contact with victims, ensuring they are kept abreast of case progress and informed of their rights as victims. - Continue to provide quality and adequate educational courses for staff to update investigative skills. - Continue to maintain a case management system efficiently. PERFORMANCE MEASURES Performance Indicators Actual 2003/2004 Actual 2004/2005 Projected 2005/2006 Projected 2006/2007 Burglary Investigations 133 217 146 227 Assault Investigations 224 211 24b 221 Sexual Assault Investigations 7 7 8 8 Vehicle Theft Investigation 18 28 19 29 Robbery Investigations 4 4 5 5 Larceny Investigations 350 349 385 366 Juvenile Arrests 67 58 73 60 MurdedAttempted Murder Investigations 0 0 1 1 PROGRAM BUDG ET DESCRIPTION FOR THE POLICE DETECTIVE DIVISION STAF FING NATURE OF ACTIVITY OS/06 06/07 65.0090 65.00% Investigations -Investigate reported criminal offenses, complete reports on same, conduc interviews, review and assist in the prosecution of suspects. 10.005'0 13.00% On Scene Investigations -Perform on-scene investigations and process crime scenes. 13.0050 10.00~o Court Assistance -Obtaining warrants, State Attorney's Office depositions and appeaz in court. 10.009'0 10.0090 Investigations Assistance -Assist Uniform Division and other agencies with investigations. 2.005'0 2.00% Training and Professional Development. 100.009'0 100.009'0 113 ,CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGET POLICE DETECTIVE DIVISION BUDGET SUMMARY Fiscal Year 2006-2007 adopted budget for Police Detectives is $575,868. This compares to the 2005-06 :nditures of $484,929, a increase of $90,939 or 18.8% Amended Projected Adopted FY 03-04 FY 04-05 FY OS-06 FY OS-06 FY 06-07 Actual Actual Budget Expenditures Budget Difference 1 Services $ 274,200 $ 375,516 $ 410,277 $ 398,702 $ 459,102 $ 60,400 ng Expenses 59,759 72,535 78,633 80,627 89,966 9,339 Outlay 34,115 59,679 5,600 5,600 26,800 21,200 $ 368,074 $ 507,730 $ 494,510 $ 484,929 $ 575,868 $ 90,939 cal Year 2006-07 Adopted Budget: yor Current Level Changes from cal Year 2005-06 Projected Expenditures: Difference Personal Services -Increase mainly due to an investigator position being vacant part of the FY OS- and a 189b increase in health insurance premium, an annual salary increase for the the PBA ployees per the PBA Union Contract, and an increase in deferred compensation which is wage driven. $ 60,400 Operating Expenses -Increase mainly due to Crime Laboratory Agencies Contributions increase. $ 9,339 Capital Outlay -Increase due to a vehicle replacement planned in FY 06-07. $ 21,200 PERSONAL SERVICES SCHEDULE DETECTIVE DIVISION PAY POSITION RANGE 46,717 / 72,784 tors 33,505 / 61.055 Technician 26,948 / 48,672 F/T/E Projected Adopted POSITION YEARS Expenditure Budget GRADE 04-OS 05-06 06-07 05-06 06-07 30C 1.00 1.00 1.00 65,000 72,000 27 4.00 4.00 4.00 165,000 197,000 23 1.00 1.00 1.00 31,500 34,500 6.00 6.00 6.00 Overtime FICA Taxes Clothing Allowance Deferred Compensation Chapter 185 Retirement Group Health Insurance Premium Dependant Health Ins Premium Employee Assistance Program Worker's Comp Insurance Total Peronal Services $ 261,500 $ 303,500 18,000 20,000 21,894 25,260 6,700 6,700 2,835 3,105 34,720 40,460 26,927 32,427 11,408 10,640 132 138 14,586 16,872 $ 398,702 $ 459,102 114 CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGET CAPITAL OUTLAY SCHEDULE DETECTNE DIVISION EXPENDITURES PER FISCAL YEAR Description 2006-07 007-08 2008-09 2009-10 2010-11 2011-12 2 TOTAL ~rtable radio replacement $ 3,000 . $ 3,000 $ - $ - $ - $ - $ 6,000 igital camera 1,800 - - - - - 1,800 ehicle replacement 22,000 25,000 26,000 27,000 100,000 (Funded by DST) [obile radio replacement - 3,200 ew detective vehicle - 23,000 - - - - 23,000 aptop computer replacement - 2,600 - - - - 2,600 $ 26,800 $ 31,800 $ - $ 25,000 $ 26,000 $ 27,000 $133,400 115 CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGETi POLICE DETECTIVE DIVISION Code: 010047 Account Number Description FY 02/03 Actual FY 03/04 Actual FY 04/05 Actual Amended FY 05/06 Bud et FY 05/06 Projected FY 06/07 Adopted Budeet PERSONAL SERVICES 511200 Regular Salaries 233,858 159,638 230,909 271,500 261,500 303,500 511400 Overtime 11,788 26,190 18,756 15,000 18,000 20,000 512100 FICA Taxes 18,862 13,777 18,494 22,430 21,894 25,260 512215 Clothing Allowance 5,788 3,969 6,030 6,700 6,700 6,700 512225 Deferred Compensation 2,544 2,920 2,733 2,835 2,835 3,105 512250 Chapter 185 Retirement 25,964 18,813 31,964 35,700 34,720 40,460 512301 Group Health Insurance Premium 21,902 24,270 39,607 28,210 26,927 32,427 512305 Dependant Health Ins Premium 3,113 8,639 13,552 12,608 11,408 10,640 512309 Employee Assistance Program 132 96 127 138 132 L38 512400 Worker's Comp Insurance 27,278 15,888 13,344 15,156 14,586 16,872 TOTAL PERSONAL SERVICES 351,229 274,200 375,516 410,277 398,702 459,102 OPERATING EXPENDITURES 533100 Professional Services 22,500 25,126 32,217 42,491 42,491 50,784 534000 Travel and Per Diem 3,433 3,826 4,453 4,190 4,190 4,000 534101 Telephone 3,588 1,411 1,239 1,200 1,510 1,585 534105 Cellular Telephone 3,660 3,086 2,925 2,800 2,300 2,400 534110 Internet Access 0 180 175 200 588 620 534115 On-line Services 363 265 299 300 275 290 534130 Express Mail Charges 0 89 170 100 330 300 534310 Electric 3,629 5,044 3,757 4,300 3,468 3,645 534320 Water/Sewer 303 573 565 300 226 240 534410 Pagers 82 82 0 0 0 0 534420 Equipment Leases 0 408 408 250 250 250 534620 R ~ M-Vehicles 1,720 2,052 5,147 1,100 2,586 2,000 534630 R &. M -Office Equipment 1,954 0 811 500 300 2,000 534640 R & M-Operating Equipment 473 61 92 300 100 300 534650 R ~. M-Radio 377 192 65 400 176 400 535200 Departmental Supplies 2,945 1,962 3,180 2,927 ~_ 2,927 2,927 535210 Computer Supplies 1,195 1,366 1,353 1500 1,500 1,500 535230 Small Tools and Equipment 3,980 375 948 2,200 2,12$ 2,200 535260 Gas and Oil 4,713 5,515 7,488 7,500 9,340 9,000 535270 Uniforms and Shoes 205 2,142 2,282 2,000 2,000 2,000 535275 Safety Equipment 0 47 92 100 100 100 535410 Dues and Memberships 85 80 240 250 215 250 535420 Books and Publications 0 81 169 175 127 175 535450 Training and Education 4,076 5,796 4,460 3,550 3,500 3,000 TOTAL OPERATING EXPENDITURES 59,281 59,759 72,535 78,633 80,627 89,966 CAPITAL OUTLAY 606400 Vehicles and Equipment 13,282 34,115 59,679 5,600 5,600 26,800 TOTAL CAPITAL OUTLAY 13,282 34,115 59,679 5,600 5,600 26,800 TOTAL POLICE DETECTIVE DIVISION 423,792 368,074 507,730 494,510 484,929 575,868 116 CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGETI SUPPORT SERVICES DIVISION The Support Services Division is responsible for the processing, distribution and computer entries of incident reports, citations, warnings, parking tickets, trespass warnings and other records processing incidental to police records. The division also provides residents and officers with reports for court and insurance purposes, as well as fingerprinting residents when requested, tracking housewatch participants and providing Florida Department of Law Enforcement (POLE) with uniform crime reports (UCR). FISCAL YEAR 2006 ACCOMPLISHMENTS / Began storing outdated documents to laser fiche for easier storage. / Stored and disposed of records in accordance with public record retention laws. / Provided quality service to the public. FISCAL YEAR 2007 GOALS AND OBJECTIVES - Begin storing outdated documents to laser fiche for easier storage. - Continue to store and disposed of records in accordance with public records retention laws. - Continue to provide quality service to the public. PERFORMANCE MEASURES Performance Indicators Actual 2003/2004 Actual 2004/2005 Projected 2005!2006 Projected 200612007 Number of citations processed 2,184 2,355 2,402 2,472 Number of warnings processed 2,773 2,792 3,050 2,931 Number of reports processed 2,010 2,262 2,211 2,373 Number of parking citations processed 355 303 390 318 Number of trespass warnings processed 55 74 70 77 PROGRAM BUDGET DESCRIPTION FOR THE SUPPORT SERVICES DIVISION STAF FING NATURE OF ACTIVITY 05/06 06/07 50.0096 50.00% Records Management -Processing, distributing and entering incident reports, citations warnings, parking tickets, trespass warnings, and other related records management for th Divisions of the Police De artment. 20.00% 20.00% Citizen Requests -Respond to citizen and agency requests for incident reports, accident reports and local checks by fax, mail or phone. Providing officers with information when requested signing for, processing and entering subpoenas. Providing records information to citizens person or by phone. 10.00% 10.00% Reporting -Provide FDLE with UCR reports, update UGR, prepare and provide statistics, upda pin map. 5.00% 5.00% Fingerprinting -Fingerprint residents when requested. 15.00% 15.00% Administrative -Mail correspondence to housewatch participants and to program donors, collet copy fees, signoff citation fees and alarm fees. 100.00% 100.00% 117 CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGET POLICE SUPPORT SERVICES DIVISION BUDGET SUMMARY Fiscal Yeaz 2006-2007 Adopted budget for Police Support Services is $313,865. This compazes to the ected expenditures of $293,762, an increase of $20,103 or 6.8°% Amended Projected Adopted FY 03-04 FY 04-05 FY OS-06 FY OS-Ob FY 06-07 Actual Actual Budget Expenditures Budget Difference 1 Services $ 241,718 $ 270,522 $ 269,525 $ 269,525 $ 289,790 $ 20,265 ng Expenses 12,629 17,611 20,868 21,237 24,075 2,838 Outlay - - 3,000 3,000 - (3,000) $ 254,347 $ 288,133 $ 293,393 $ 293,762 $ 313>865 $ 20,103 Fiscal Year 2006-07 Adopted Budget: Major Current Level Changes from fiscal Year 2005-06 Projected Expenditures: Difference 1. Personal Services - The increase reflects an 18% increase in health insurance premium, a 5.5% increase for CWA employees per CWA Union Contract as well as an annual salary increase for the exempt employee per management package, and an increase in deferred compensation which is wage $ 20,265 ~ Operating Expenses -Increase mainly due to a recommended purchase of Microsoft licenses to be in npliance with federal regulation. $ 2,838 Capital Outlay - No capital outlay forecasted in FY 2006-07 $ (3,000) PERSONAL SERVICES SCHEDULE )RT SERVICES DIVISION PAY POSITION RANGE pant 50,252190,761 s Supervisor 30,044 / 54,263 s Specialist 24,672 /44,561 1 Assistant I 20,046/36,205 F/T/E Projected Adopted POSITION YEARS Expenditure Budget GRADE 04-OS 05-06 06-07 OS-06 06-07 37EC 1.00 1.00 1.00 $ 77,830 $ 84,200 25B 1.00 1.00 1.00 36,500 38,500 20 1.00 1.00 1.00 27,600 30,000 13 2.00 2.00 2.00 49,000 51,500 5.00 5.00 5.00 $ 190,930 $ 204,200 Overtime 1,225 1,225 FICA Taxes 14,741 15,756 Clothing Allowance 540 540 Deferred Compensation 10,289 10,910 Chapter 185 Retirement 10,896 11,788 Group Health Insurance Premium 25,564 29,662 Dependant Health Ins Premium ~ 10,525 10,526 Employee Assistance Program 115 115 Worker's Comp Insurance 4,700 5,068 Total Personal Services $ 269,525 $ 289,790 118 CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGETI CAPITAL OUTLAY SCHEDULE SERVICES DIVISION EXPENDITURES PER FISCAL YEAR Description 2006-07 2007-08 2008-09 2009-10 2010-11 2011-12 TOTAL od officer vehicle Went $ - $ - $ 26.000 $ - $ - $ - $ 26,000 $ - $ - $ 26,000 $ - $ - $ - $ 26,000 119 CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE POLICE SUPPORT SERVICES DIVISION Code: 010048 Account Number Description FY 02/03 Actual FY 03/04 Actual FY 04/05 Actual Amended FY 05/06 Bud et FY 05/06 Proiected FY 06/07 Adopted Budget PERSONAL SERVICES 511200 Regular Salaries 148,277 160,003 180,233 190,930 190,930 204,200 511400 Overtime 600 5,326 1,193 1,225 1,225 1,225 512100 FICA Taxes 10,992 11,896 12,926 14,741 14,741 15,756 512215 Clothing Allowance 315 540 540 540 540 540 512225 Deferred Compensation 8,501 9,126 9,673 10,289 10,289 10,910 512250 Chapter 185 Retirement 6,458 7,794 10,880 10,896 10,896 11,788 512301 Group Health Insurance Premium 20,140 31,491 38,890 25,564 25,564 29,662 512305 Dependant Health Ins Premium 4,496 9,128 11,234 10,525 10,525 10,526 512309 Employee Assistance Program 106 115 115 115 115 115 512400 Worker's Comp Insurance 7,092 6,299 4,838 4,700 4,700 '5,068 TOTAL PERSONAL SERVICES 206,977 241,718 270,522 269,525 269,525 289,790 OPERATING EXPENDITURES 534000 Travel and Per Diem 321 992 820 1,108 1,108 1,500 534101 Telephone 2,045 992 913 800 1,570 1,600 534105 Cellular Telephone 140 59 331 .750 665 660 534110 Internet Services 0 128 133 850 226 237 534310 Electric 2,359 3,279 3,757 4,250 3,468 3,641 534320 Water/Sewer 303 573 565 250 226 237 534620 R & M-Vehicles 402 0 547 500 300 500 534630 R & M - Office Equipment 250 100 811 600 400 2,100 534640 R & M-Operating Equipment 5,608 305 360 1,500 200 1,000 534650 R & M-Radio ~ 558 132 0 300 150 300 535200 Depamnental Supplies 3,809 3,639 5,514 4>425 4>425 5,000 535210 Computer Supplies 745 1,044 1,479 2,750 2,750 3,000 535230 Small Tools and Equipment 681 171 477 500 500 500 535260 Gas and Oil 395 326 687 825 2,750 1,500 535270 Uniforms and Shces 500 362 392 4(}0 400 400 535275 Safety Equipment 0 0 0 50 50 50 535410 Dues and Memberships 0- 35 145 300 318 300 535420 Books and Publications 0 20 0 50 43 50 535450 Training and Education 640 472 680 660 1,688 1,500 TOTAL OPERATING EXPENDITURES 18,756 12,629 17,611 20,868 21,237 24,075 CAPITAL OUTLAY 606400 Vehicles and Equipment 49,175 0 3,000 3,000 0 TOTAL CAPITAL OUTLAY 49,175 0 0 3,000 3,000 0 TOTAL SUPPORT SERVICES DIVISION 274,908 254,347 288,133 293,393 293,762 313,865 120 CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE POLICE DISPATCH UNIT The police dispatch unit operates around the clock and takes calls for police service from the public, dispatches calls to officers, provides information services to officers as well as citizens, and monitors and records the activities of officers, community service volunteers and code enforcement officers. Dispatch uses a number of state of the art automated systems, which are linked to statewide and nationwide databases. FISCAL YEAR 2006 ACCOMPLISHMENTS / Obtained new equipment updating the commutations center. / Trained three communications training officers. / Provided much needed dispatcher training. FISCAL YEAR 2007 GOALS AND OBJECTIVES - Complete efforts to become primary public safety answering provider (PSAP). - Attract and retain full staff allocation. - Update new dispatcher training program. PERFORMANCE MEASURES Performance Indicators Actual 2002/2003 Actual 2003/2004 Actual 2004/2005 Projected 20052006 Projected 20062007 911 Calls Received 685 493 1,533 542 1,609 Code Violation Calls Received 3,182 2,206 2,513 2,426 2,638 Total Calls Received 31,554 36,690 35,762 40,359 37,550 Calls Per Dispatcher 3,944 4,077 3,764 4,484 3,952 PROGRAM BUDG ET DESCRIPTION FOR THE POLICE DISPATCH UNIT STAF FING NATURE OFACTIVITY 05/06 06/07 50.00% 50.00% Dispatch -Receive and dispatch calls for police services, including felony in progress an emergency calls. Supply information to officers and callers. Record police action taken on call for service. 20.00°10 20.009'0 Calls -Receive complaint calls from public and emergency 9-1-1 calls 20.00% 20.009'o Information Retrieval -Check auto tags, VINs, individuals, articles through the automated in house records system and FCIGNCIC systems. Send and receive LETS and fax messages. 5.009'0 5.00% Code Enforcement -Receive, document and dispatch code enforcement complaints. 5.009'0 5.00% Training and Professional Development. 100.009'0 100.00% 121 CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGETI POLICE DISPATCH UNIT BUDGET SUMMARY Fiscal Year 2006-2007 adopted budget for Police Dispatch is $457,765. This compares to the 2005-06 ;nditures of $394,104, an increase of $63,661 or 16.290 FY 03-04 FY 04-05 Actual Actual 1 Services $ 335,666 $ 317,106 $ ~g Expenses 24,865 29,278 Outlay - 6,904 $ 360,531 $ 353,288 $ Amended Projected Adopted FY OS-06 FY OS-06 FY 06-07 370,502 $ 361,122 $ 36,025 30,842 2,500 2,140 409,027- $ 394,104 $ scal Year 2006-07 Adopted Budget: ajor Current Level Changes from Budget Difference 420,195 $ ~ 59,073 34,570 3,728 3,000 860 457>765 $ 63,661 acal Year 2005-06 Projected Expenditures: Difference Personal Services -The increase results from employee turnovers and position vacancies in FY OS- an 1890 increase in health insurance premium, a 5.5% increase for CWA employees per CWA rion Contract, and an increase in deferred compensation which is wage driven. $ 59,073 Operating Expenses -Increase mainly due to a recommended purchase of Microsoft licenses to be compliance with Federal regulation. $ 3,728 Capital Outlay -Increase reflects the purchase of one portable radio. $ 860 PERSONAL SERVICES SCHEDULE DISPATCH UNIT F/T/E Projected Adopted PAY POSITION YEARS Expenditure Budget POSITION RANGE GRADE 04-05 OS-06 06-07 OS-06 06-07 Communications Technician 30,044 / 54,263 25B 1.00 1.00 1.00 $ 42,000 $ 42,500 ~unication Technician 22,567 / 40,759 17 8.00 8.00 8.00 176,000 210,000 ~unication Technician Temporary (P~ 0.50 0.50 0.50 20,000 22,600 9.50 9.50 9.50 $ 238,000 $ 275,100 ~ Overtime 40,000 _40,000 FICA Taxes 21,267 24,105 Deferred Compensation 23,220 26,325 Group Health Insurance Premium 33,967 49,334 Dependant Health Ins Premium 3,467 3,946 Employee Assistance Program 181 207 Worker's Comp Insurance 1,020 1',178 Total Personal Services $ 361,122 $ 420,195 122 CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGETI CAPITAL OUTLAY SCHEDULE POLICE DISPATCH UI`tIT EXPENDITURES PER FISCAL YEAR Description 2006-07 2007-08 2008-09 2009-10 2010-11 2011-12 TOTAL Replacement Portable radios (1) $ 3,000 $ - $ - $ - $ - $ - $ 3,000 Portable radios (1) $ 3,000 Replacement chairs - 1,700 - - - - 1,700 $ 3.000 $ 4,700 - $ - $ - $ - $ 4,700 123 CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE POLICE DISPATCH iJNIT Code: 010049 Account Number Description FY 02/03 Actual FY 03/04 Actual FY 04/05 Actual Amended FY 05/06 Budget FY 05/06 Proiected FY 06/07 Adopted Budget PERSONAL SERVICES 511200 Regular Salaries 185,347 211,812 192,177 243,000 218,000 252,500 511300 Temporary Salaries 3,577 4,203 9,158 15,000 20,000 22,600 511400 Overtime 32,470 32,646 36,020 20,000 40,000 40,000 512100 FICA Taxes 16,756 19,194 18,234 21,267 21,267 24,105 512225 Deferred Compensation 18,655 21,222 18,707 23,670 23,220 26,325 512301 Group Health Insurance Premium 28,314 43,148 39,361 42>784 33,967 49,334 512305 Dependant Health Ins Premium 2,083 1,816 2,039 3,467 3,467 3,946 512309 Employee Assistance Program 182 196 171 207 181 207 512400 Worker's Comp Insurance 1,251 1,429 1,239 1,107 1,020 1,178 TOTAL PERSONAL SERVICES 288,635 335,666 317,106 370,502 361,122 420,195 OPERATING EXPENDITURES 534000 Travel and Per Diem 362 1,060 1,070 1>608 1,608. 2,(}00 534101 Telephone 3,109 2,139 2,313 2,307 2,630 2,762 534105 Cellular Telephone 0 0 150 0 508 450 534108 800 MHZ Lines 8,044 9,203 11,568 12,638 12,432 12,638 534110 Internet Access 0 128 131 136 86 90 534310 Electric 2,359 3,279 6,762 7,700 6,242 6,554 534320 Sewer/Water 303 573 1,017- 1,100 406 426 534410 Pager Leases 82 41 0 0 0 0 534630 R & M-Office Equipment 396 152 1,377 500 150 1,700 534640 R & M-Operating Equipment 525 110 642 3,000 1,000 1,000 534650 R & M-Radios 1,018 301 0 500 600 500 535200 Departmental Supplies 1,164 2,628 1,333 2,200 1,500 1,500 535210 Computer Supplies 1,484 3,395 2,260 1,191 1,000 2,000 535230 Small Tools and Equipment 335 203 321 500 400 500 535275 Safety Equipment 0 10 20 150 100 150 535410 Dues and Memberships 190 80 80 200 166 200 535420 Books and Publications 249 0 0 100 50 100 535450 Training and Education 170 1,563 234 2,195 .1,964 2,000 TOTAL OPERATING EXPENDITURES 23,915 24,865 29,278 36,025 30,842 34,570 CAPITAL OUTLAY 606400 Vehicles and Equipment 47,943 0 6,904 2,500 2,140 3,000 TOTAL CAPITAL OUTLAY 47,943 0 6,904 2,500 2,140 3,000 TOTAL POLICE DISPATCH UNIT 360,493 360,531 353,288 409,027 394,104 457,765 124 CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGEII POLICE SPECIAL OPERATIONS The Special Operations Division consists of the K-9 unit, motorcycle traffic unit, marine unit, and special response team (SRI). The purpose for the division is to handle special needs, problems such as searches for missing persons/suspect, drug and building searches, traffic enforcement to include problems azeas, criminal traffic violations and traffic homicide investigations, marine enforcement and rescue and all high-risk tactical situations as defined by policy. FISCAL YEAR 2006 ACCOMPLISHIVIENTS / Participated in Florida Buckle Up and DUI Enforcement waves. / Participated in the weekly county wide K-9 training days. / Actively patrolled the waterways within the City of Sebastian and participated in Blue Lightning operations. / Actively utilized K-9's to enhance road patrol function. / Aggressively enforced and educated the public on traffic laws and safety. / Special Response Team (SRI) continued to train and maintain readiness. FISCAL YEAR 2007 GOALS AND OBJECTIVES - Participate in Florida Buckle Up and DUI Enforcement waves. - Participate in the weekly county wide K-9 training days to enhance K-9's and handlers' abilities. - Actively patrol the waterway within the City of Sebastian, enforce marine laws and promote boater safety. - Actively utilize K-9's to enforce narcotic related offenses and conduct person/suspect seazches. - Actively and aggressively enforce and educate the public on traffic laws and safety. _ - Special Response Team (SRI) will continue to actively train singularly and with the other teams in the area. - To be prepazed to handle any high-risk event that arises in the City of Sebastian or assist another jurisdiction if requested. PERFORMANCE MEASURES Performance Indicators Actual 2003/2004 Actual 2004/2005 Projected 2005/2006 Projected 2006/2007 Vehicle check points N/A 5 3 3 Buckle up and DUI enforcement waves N/A 4 3 4 K-9 usage reports N/A 138 75 144 K-9 training days N/A 43 45 45 Child safety seat programs N/A 24 2 24 Boat safety inspections N/A 111 15 116 125 CITY OF SEBASTIAN, FLORIDA 2006/2007 A.NN[JAL BUDGETI PROGRAM BUDGET DESCRIPTION FOR THE POLICE SPECIAL OPERATIONS STAF FING NATURE OF ACTIVITY 05/06 06/07 50.00% 50.00% K-9 Unit -Responsible for dtrected patrol and request for officer assists. 25.00% 25.00% MotoreycleJTraffic Unit -Criminal and noncriminal traffic law enforcement an accident investigations 25.00% 25.00% Marine Unit -Patrol waterways, enforce marine laws and perform water rescues. 0.00% 0.00% SRT Unit -SRT Specially trained/Equip officers available to respond to all new cis events, beyond the abilities or equipment capabilities of the patrol officers. 100.00% 100.00% POLICE SPECIAL OPERATIONS BUDGET SUNIlVIARY e Fiscal Year 2006-2007 Adopted budget for Police Special Operations is $368,105. This compares to the FY projected expenditures of $403,339, a decrease of $35,234 or 8.796. Amended Projected Adopted FY 03-04 FY 04-OS FY OS-06 FY OS-06 FY 06-07 Actual Actual Budget Expenditures Budget Difference 1 Services N/A $ 288,564 $ 256,590 $ 286,618 $ 310,100 $ 23,482 ag Expenses N/A 30,322 47,167 52,909 43,705 $ (9,204) Outlay _ N/A 1,200 63,812 63,812 14,300 $ (49,512) Fiscal Year 2006-07 Adopted Budget: Major Current Level Changes from Fiscal Year 2005-06 Projected Expenditure: Difference 1. Personal Services - Increase due to an 189o increase in health insurance premium, an annual salary increase for the PBA employee per PBA Union Contract, and an increase in deferred compensation which is wage driven. $ 23,482 2. Operating Expenses -Decrease mainly due to reduction in travel and training and vehicle maintenance budget for FY 06-07. $ (9,204) Capital Outlay -Reduction due to the purchase of a marine truck in FY OS-06. $ (49,51 126 CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGETI PERSONAL SERVICES SCHEDULE POLICE SPECIAL OPERATIONS F/T/E Projected Adopted PAY POSITION YEARS Expenditure Budget POSITION RANGE GRADE 04-05 OS-06 06-07 OS-06 06-07 Officer -Motorcycle Patrol 33,505/55,379 27 1.00 1.00 1.00 39,500 $ 44,000 Officer - K-9 33,505 / 55,379 27 2.00 2.00 2.00 79,500 87,000 Officer -Marine Patrol 36,939 / 61,055 27C 1.00 1.00 1.00 58,500 62,500 4.00 4.00 4.00 Overtime FICA Taxes Clothing Allowance Chapter 185 Pension Group Health Insurance Premium Dependant Health Ins Premium Employee Assistance Program Worker's Comp Insurance Total Personal Services $ 177,500 $ 193,500 26,000 26,000 15,733 16,957 2,160 2,160 26,659 28,755 20;578 23,896 7,611 7,511 92 92 10,385 11,229 $ 286,618 $ 310,100 CAPITAL OUTLAY SCHEDULE POLICE SPECIAL OPERATIONS EXPENDITURES PER FISCAL YEAR Descriution 2006-07 2007-08 2008-09 2009-10 2010-11 2011-12 TOTAL ortable radio replacement (2) 6,000 - - - - - 6,000 Motorcycle video system for new motorcycle (DST) (1) 3,300 3,300 - - - - 6,600 otorcycle replacement 5,000 - - - - - 5,000 (Funded by DST) Unmarked patrol vehicle - 38,000 - - - - 38,000 K-9 velvcle replacement - 31,000 32,000 - - - 63,000 $ 14,300 $ 72,300 $ 32,000 $ - $ - $ - $ 118,600 127 CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNLiAL BUDGE POLICE SPECIAL OPERATIONS Code: 010040 Account Number Description FY 02/03 Actual FY 03/04 Actual FY 04/05 Actual Amended FY 05/06 Budeet FY 05/06 Projected FY 06/07 Adopted Budeet PERSONAL SERVICES 511200 Regular Salaries N/A N/A 165,308 173,000 177,500 193,500 511400 Overtime N/A N/A 28,811 5,000 26,000 26,000 512100 FICA Taxes N/A N/A 14,288 13,782 15,733 16,957 512215 Clothing Allowance N/A N/A 2,138 2,160 2,160 2,160 512250 Chapter 185 Retirement N/A N/A 28,366 24,920 26,659 28,755 512301 Group Health Insurance Premium N/A N/A 30,872 20,552 20,578 23,896 512305 Dependant Health Ins Premium N/A N/A 8,675 7,492 7,511 7,511 512309 Employee Assistance Program N/A N/A 92 92 92 92 512400 Worker s Comp Insurance N/A N/A 10,014 9,592 10,385 11,229 TOTAL PERSONAL SERVICES N/A N/A 288,564 256,590 286,618 310,100 OPERATING EXPENDITURES 534000 Travel and Per Diem N/A N/A 2,238 7,825 7,825 5,000 534101 Telephone N/A N/A 1,184 480 814 855 534105 Cellulaz Telephone N/A N/A 629 1,440 1,000 2,100 534110 Internet Services N/A N/A 27 1,465 230 245 534310 Electric N/A N/A 3,176 3,420 2,774 2,915 534320 WatedSewer N/A N/A 438 175 180 190 534620 R & M-Vehicles N/A N/A 1,785 1,500 5,994 3,000 534630 R & M-0ffice Equipment N/A N/A 587 250 100 250 534640 R & M Operating Equipment N/A N/A 0 0 844 500 534650 R & M-Radio N/A N/A 525 500 568 500 534810 K-9 Expenditures N/A N/A 1,869 5,000 5,000 3,000 535200 Departmental Supplies N/A N/A 3,009 5,000 5,000 3,500 535210 Computer Supplies N/A N/A 296 400 420 400 535230 Small Tools and Equipment N/A N/A 431 1,500 1,500 1,500 535260 Gas and Oil N/A N/A 11,333 10,412 12,002 12,000 535270 Uniforms and Shces N/A N/A 1,530 1,600 2,472 2,500 535275 Safety Equipment N/A N/A 31 350 350 550 535410 Dues and Memberships N/A N/A 40 100 100 100 535420 Books and Publications N/A N/A 69 100 86 100 535450 Training and Education N/A N/A 1,125 5,650 5,650 4,500 TOTAL OPERATING EXPENDITURES N/A N/A 30,322 47,167 52,909 43,705 CAPITAL OUTLAY 606400 Vehicles and Equipment N/A N/A 1,200 63,812 63,812 14,300 TOTAL CAPITAL OUTLAY N/A N/A 1,200 63,812 63,812 14,300 TOTAL POLICE SPECIAL OPERATIONS N/A N/A 320,086 367,569 403,339 368,105 128 CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGETI POLICE PROFESSIONAL STANDARDS The Professional Standards Division coordinates and conducts training for agency employees, internal affairs investigations, and staff inspections. This division is also responsible for supervising the field training program and recruitment/hiring of sworn officers and civilian employees including background .investigations. FISCAL YEAR 2006 ACCOMPLIS~IlVIENTS / Employees attended 30 miscellaneous work related classes/seminars. / 18 employees attended FCIC/NCIC training. / 4-40 hour blocks of advanced training was conducted for officers. / Taser training was conducted for officers. / Firearms training were conducted for sworn members. / One Lieutenant completed a 12-week administrative officers course (SPI). / One Lieutenant completed the FBI National Academy administrative officers course. FISCAL YEAR 2007 GOALS AND OBJECTIVES - Supervise and review the hiring of potential employees. - Enhance recruiting efforts to bring in the most qualified potential employees. - Conduct staff inspections to track and maintain equipment. - Continue to supply officers with advanced training to enhance knowledge. - Conduct investigations where employees' behavior or actions are in question. - Enhance the CAD and records management systemby using the system to its fullest capabilities. PERFORMANCE MEASURES Performance Indicators Actual 2003/2004 Actual 2004/2005 Projected 2005/2006 Projected 2006/2007 Internal affairs 2 0 3 4 on uct an or coor ate ours tranntng blocks per o~cer 34 1 36 38 on uct an or coor ate training or civilians per department need 15 0 20 25 Recruiting and promotional activities 2 0 5 10 CFA mock and onsite inspection 2 0 2 0 129 CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGET PROGRAM BUDGET DESCRIPTION FOR THE POLICE PROFESSIONAL STANDARDS STAF FING NATURE OF ACTIVITY OS/06 06/07 40.0096 40.00% Training 15.00% 15.00% Staff Inspections 5.00% 5.00°k Internal Affairs 30.00% 0.00% Accreditation 0.00% 30.00% Computer Aided Dispatch (CADI & Records Management 10.00% 10.00% Recruiting and Hiring 100.0096 100.00% POLICE PROFESSIONAL STANDARDS BUDGET SUMMARY Fiscal Year 2006-2007 adopted budget for Police Professional Standards is $124,474. This compares to the ected expenditures of $116,684, an increase of $7,790 or 6.796. FY 03-04 FY 04-OS Actual Actual 1 Services $ 92,415 $ 95,365 ng Expenses 1,551 13,668 ouflay - - cal Year 2006-07 Adopted Budget: jor Current Level Changes from cal Year 2005-06 Projected Expenditures: Personal Services -Increase due to an 1896 increase in health insurance premium, an annual salary cease for the exempt employee per management beneSt package, and an increase in deferred npensation which is wage driven. Operating Expenses -Slight increase mainly due to increase in Internet services for one air card. Capital Outlay - No capital outlay forecasted in FY 2006-07. Amended Projected Adopted FY OS-06 FY OS-06 FY 06-07 Budget Expenditures Budget Difference $ 97,503 $ 105,291 $ 113,649 $ 8,358 13,618 9,993 10,825 832 1,400 1,400 - (1,400) Difference $ 8,358 $ 832 $ (1,400) 130 CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE PERSONAL SERVICES SCHEDULE PROFESSIONAL STANDARDS F/T/E Projected Adopted PAY POSITION YEARS Expenditure Budget POSITION RANGE GRADE 04-OS OS-06 06-07 OS-06 06-07 nt 50,252 / 90,761 37EC 1.00 1.00 1.00 $ 79,400 $ 84,100 1.00 1.00 79,400 84,100 FICA Taxes 6,115 6,475 Clothing Allowance 540 540 Chapter 185 Pension 11,116 11,774 Group Health Insurance Premium 3,600 6,179 Dependant Health Ins Premium 193 Employee Assistance Program 23 23 Worker's Comp Insurance 4,304 4,558 Total Personal Services $ 105,291 $ 113,649 CAPITAL OUTLAY SCHEDULE POLICE PROFESSIONAL STANDARDS EXPENDITURES PER FISCAL YEAR Description 2006-07 2007-OS 2D08-09 2009-10 2010-11 2011-12 TOTAL Command officer vehicle replacement $ - $ - $ - $ 26,500 $ - $ - $ 26,500 $ - $ - $ - $ 26,500 $ - $ - $ 26,500 131 1CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGET[ POLICE PROFESSIONAL STANDARDS Code: 010046 Account Number Description FY 02/03 Actual FY 03/04 Actual FY 04/05 Actual Amended FY 05/06 Budget FY 05/06 Projected FY 06/07 Adopted Budget PERSONAL SERVICES 511200 Regular Salaries N/A 65,072 70,825 73,800 79,400 84,100 511400 Overtime N/A 4,144 655 0 0 0 512100 FICA Taxes N/A 5,418 5,574 5,687 6,115 6,475 512215 Clothing Allowance N/A 679 540 540 540 540 512250 Chapter 185 Retirement N/A 8,471 10,452 10,340 11,116 11,774 512301 Group Health Insurance Premium N/A 2,289 2,485 2,641 3,600 6,179 512305 Dependant Health Ins Premium N/A 423 478 462 193 0 512309 Employee Assistance Program N/A 15 23 23 23 23 512400 Worker's Comp Insurance N/A 5,904 4,333 4,010 4,304 4,558 TOTAL PERSONAL SERVICES N/A 92,415 95,365 97,503 105,291 113,649 OPERATING EXPENDITURES 533100 Professional Services N/A 0 2,027 1,000 1,000 1,000 534000 Travel and Per Diem N/A 1,015 4,591 3,340 500 1,000 534101 Telephone N/A 0 .255 200 272 280 534105 Cellular Telephone N/A 36 405 430 200 430 534110 Internet Services N/A 0 28 28 15 760 534110 On-line Services N/A 0 0 0 0 0 534120 Postage N/A 0 28 200 0 100 534310 Electric N/A 0 751 860 700 730 534320 Water/Sewer N/A 0 113 160 46 50 534620 R 8t M-Vehicles N/A 0 35 300 250 300 534630 R & M -Office Equipment N/A 0 162 300 100 400 534650 R & M-Radio N/A 0 25 65 100 300 534800 Promotional Activities N/A 0 0 1,000 1,000 1,000 535200 Departmental Supplies N/A 0 1,696 675 675 675 535210 Computer Supplies N/A 13 215 300 150 300 535230 Small Tools and Equipment N/A 0 196 2,000 2,000 1,000 535260 Gas and Oil N/A 30 676 550 550 550 535270 Uniforms and Shoes N/A 93 0 200 200 200 535410 Dues and Memberships NIA 0 145 150 185 200 535420 Books and Publications N/A 0 350 50 50 50 535450 Training and Education N/A 364 1,970 1,810 2,000 1,500 TOTAL OPERATING EXPENDITURES N/A 1,551 13,668 13,618 9,993 10,825 CAPITAL OUTLAY 606400 Vehicles and Equipment N/A 0 0 1,400 1,400 0 TOTAL CAPITAL OUTLAY N/A 0 0 1,400 1,400 0 TOTAL PROFESSIONAL STANDARDS N/A 93,966 109,033 112,521 116,684 124,474 132 ££I 005 000£ OOSZ OOSI snop~adsai a~En~zQ ~ ~tEmanuQ OST OSI SL d/IS ~?~d Ind 9 9 Z 9 siauEy~ 3nanill~daQ IEaca3ui 9 9 S 9 ~ni33nuzad ~ uoREatanmmo, `nos~rl ~uio~up OOOZ 000£ OOSZ 0002 snogaadsui ~ slued aBEmEZQ ~g ~C~manuQ 8I 8i Oi 8T 3na~doianaQtuEZ'8ozd OZ OZ £ 0£ slaafozd Ie3idE~ o~aads 3o Iuama~Easyq Iaafo~ OOi OOI OS OOi nnatnag asld ails 005 OOST 000£ OOOS ~ a8~is OSI OSI OOi OSi szapsp xlo~ ~ s3ltazad 3namasBg/aBE~zQ OOS OOS 00£ 005 :s3n?E[d~o~ a8 sazmbai zaun~oaa<og/aazgt~ LOOZ/900Z pa3aafold 9002/SOOZ palaaCozd SOOZ/t~00Z i~ad b00Z/£OOZ iEnlad szo3EarpaI aanEmsoTzad S~NIIS~~I ~~1~i~L1t?I032I~d •s~u~zECU puE a~EU~3s og~EZ,i, 3o apEZ~dn anu~Iuo~ Q •atE.~ozd uzalui ~uuaau~u~ aqI;o luauzdoianap aqI anuAuo~ Q •uopacwsuoa p~ ~IItuuEid ~Emapcs anuquo~ Q •LUEZ~ozd Iuau~anozdu~ jElcdE~ zalEn~uizol$ s,~CI3~ aqI 3o uonElua~aaid~ anu~uo~ Q S~AI.L~~fgO Q.L~I~ S'I~00 LOOZ ~~'I~~SI3 •~trtppnq uoilEZlsrugapy uodz~ aqI 03 IuauiuEdaQ $uizaaui~ug ~o nopEaoiaz aqI palaidcuo~ ~ •suotu[do paE snna3n `seapt ~o a~uEgaxa pnta puE aaz3 puE :aorlEdtoilzEd `Indni `uoilEanpa aT[gnd snonaquoa :sluiEZlsuoa aamosaz uEUmq puE `~urtnpagas `Isoa :sluauzazmbaz A1a~ES puE g1[uaq ar~gnd :sluamazmbaz a~ 30 ~IgEnb puE IEluaazuoaTnaa :lnamuoirnua q~nnoz~ ~o spuEUiap :~IIOLIIE pazmbaz (s)aauEiEq aqI ~mzRUgdo puE ~a~EUEUi zo3 (suoisrnaz apo~ alEUdozddE ~utpnjaur) sa3agod puE ~uiuuEjd ~u3pzE~az Indus papinozd ~. • 'SIIOgEOijddE rC~zaaa algEnnauaz angaa~a-3soa puE iuEZ~ozd uzal~ ~nuaan~ug papnEdxa puE padojanap iaglzn3 ~. •sataaa~E 1uEZ~ paE ~fzolE~az IEZapa3 puE aIE1s snouEn puE ~Cluno~ zanrg uEipui glTnn uorTEarunai3uoa 3aio~uo panozd~ ~ •~I~~ aq7 uc uoRacwsuoo j[E ~o uorlaadsu~ puE `~uril~[.uad `nnatnaz zoo sampaaozd puE satagod panozduzj ~. •~tlt~ aqT m uTa3s~Cs zarnas ~CzE1?uES aql puEdxa o3 ~CIq?gEtn puE paau pazoidxg ~ •a~E~Ep auEaumq 03 palEjaz mEl$oid uoREZOISaz puE a~Ea~is 03~E.11 ~I~ aqI ~o IaauiaouEqua puE aameual~y~[ panurlno~ ~ •Iaafozd uo~IEnouaz 1uEZ~ ~gQ7 an3zan~ EaEismo7 aqI palald3>zo~ ~ •slaafozd jEITdE~ ~(Ir fqn za3Em~ols Io3 szalacIIEZEd palETnuuo3-ag ~ S.Ll~I~1tIiSI'Idi~iO~~~ 9002 ~~ 'I~~SI.~ za~EUEy~ ~CIt~ aqI ~Cq palEU~rsap sE slutEid~oa/saizrnbut uazpra snouEn oI sasuodsaz puE pouno~ ~i~ of suonEluasazd ~urpniaut) suogEiaz zaploga~Els 'puE• SIIOiIE03unoILU00 `3uauiamaozd `Iuaina~EUEai Iaafozd `matnai uo13EOT[ddE Inuzad `uo[IEIIS[IIILIIpE aamosaz uEtunq puE iEiauEUg iEIIIaullzEdap apnjani suorlaun3 aopEZado [EUZa3uI •za~EUEy~ ~i~ aqI ~(q palEa~isap slaafozd IEiaads puE `ssaupazEdaid ~Caua~zataa `mainaz uEid `slaafozd Inat~anozduz3 iEItdEO `~CIa~ES aggnd `uoAElzodsaEZl paE o[~EZI `IIIauza~EUEta zalEnnauols oI palElaz sza3lEta ~urpzE~az ~E~ aq3 03 saatn.ias ~uuaa~aa puE `aauEpm~ `uotlEUUO~n apinozd oI st IuauilzEdaQ 3nuaam~ng aqi 3o uotssnu/uo~Iaun~ palEis aqs sN~r~.x~a~Q ~urx~~z~u~ ~9QR8 `I~f1N1~iE~ LOOZ/9002 E~~IOZ3 `At~I,LSVg~S 301iZI~ CITY OF SEBASTIAN FLORIDA 2006/2007 ANNUAL BUDGE PROGRAM BUDG ET DESCRIPTION FOR ENGINEERING DEPARTMENT STAF FING NATURE OF ACTIVITY OS/OS 06/07 75096 7.50% Departmental -Direct planning, correspondence, citizen contact, purchasing, budgeting, payroll management and supervision, records management and maintenance. 10.00% 10.00~9o Service Requests -Administration, Inspection and Work Order Preparation, Tracking. 25.00% 25.0096 Capital Proiects -Planning ,Design, Specifications Consultant Coordination Bidding and Contracts Construction Management ins ctions. 20.009(0 20.0096 Building Construction Activities -Drainage Plan Reviews and Driveway Permitting, Review and inspections. 20.00°k 20.0090 Inspection -Track Inspections, Drainage & Driveways. 5.0096 5.00% Site Plans and Plat Reviews -Subdivision, Site Plan Reviews and Final Plat Reviews. 2.5096 2.50'0 Grant Administration -Administer various grants supporting the City's capital projects. 2.5096 2.50~9o Intergovernmental Coordination -Coordinate Interlocal agreements between the County o 'oint ro'ects and coordinate Joint Partici anon A eements with State and federal a encies. 7.5096 7.50'90 Stormwater Utility -Plan, organize and implementation of Master Stormwater Management Plan. 100.0096 100.00% ENGINEERING DEPARTMENT BUDGET SUNIMARY Fiscal Year 2006-2007 adopted budget for Engineering is $550.671. This compares to the 2005-06 nditures of $455,825, an increase of $94,846 or 20.89'0. Amended Projected Adopted FY 03-04 FY 04-05 FY 05-06 FY OS-06 FY 06-07 Actual Actual Budget Expenditures Budget Difference 1 Services $ 410,583 $ 425,079 $ 418,078 $ 415,709 $ 498,074 $ 82,365 ng Expenses 23,706 30,867 62,137 35,589 52,597 17,008 Outlay 36,343 5,956 0 4,527 0 (4,527) $ 470,632 $ 461,902 $ 480,215 $ 455,825 $ 550,671 $ 94,846 cal Year 06-07 Adopted Budget: jor Current Level Changes from cal Year 2005-06 Projected Expenditures: Difference Personal Services -Net increase due to a transfer of one maintenance worker position from the Public irks Roads & Maintenance Division, an 1896 iecrease in health insurance premium, a 5.546 increase for VA employees per CWA Union Contract and exempt employees per the Management Benefit Package, ~ an increase in deferred compensation which is wage driven. $ 82,365 Operating Expenses -Net increase results from the new annual rent expenditure for the space xated at the airport administartion building. ~ $ 17,008 Capital Outlay - No forecasted capital outlay for FY 06-07. $ (4,527) 134 CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE PERSONAL SERVICES SCHEDULE ENGINEERING DEPARTMENT Fff/E Projected Adopted PAY POSITION YEARS Expenditure Budget POSITION RANGE GRADE 04-OS OS-06 06-07 OS-06 06-07 City Engineer 59,247 / 107,007 84E 1.00 1.00 1.00 $ 81,000 $ 83,400 Engineering Technician 26,948 / 48,672 23 1.00 1.00 1.00 37,000 39,000 Construction Inspector 29,710/52,639 23B 2.00 2.00 2.00 81,000 85,500 Administrative Assistant 27,201/49,129 20C 1.00 1.00 1.00 36,000 39,000 Traffic Technician 25,609/46,252 18C 1.00 1.00 1.00 35,500 38,500 Sign Technician (1) 24,179/43,670 16C 0.00 0.00 1.00 - 41,000 6.00 6.00 7.00 $ 270,500 $ 326,400 Temporary 26,550 26,550 Overtime 1,500 3,000 FICA Taxes 22,870 27,268 Clothing Allowance 400 500 Deferred Compensation 24,480 29,692 Group Health Insurance Premium 31,048 41,762 Dependant Health Ins Premium 13,392 13,538 Employee Assistance Program 161 184 Worker's Comp Insurance 24,808 29,180 Total Personal Services $ 415,709 $ 498,074 1) The sign technician position represents a transfer of one maintenance worker II position from the Public Works roads & Maintenance Division in FY 2005-06. CAPITAL OUTLAY SCHEDULE DEPARTMENT EXPENDITURES PER FISCAL YEAR Description 2006-07 2007-08 2008-09 2009-10 2010-11 2011-12 TOTAL Vehicle replacement $ - $25,000 $ - $ 25,000 $ - $ 35,000 $ 85,00( 135 CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGETI ENGINEERING DEPARTMENT Code: 010051 Account Number Description FY 02/03 Actual FY 03/04 Actual FY 04/05 Actual Amended FY 05/06 Budget FY 05/06 Projected FY 06/07 Adopted Budget PERSONAL SERVICES 511200 Regular Salaries 227,123 241,087 258,071 271,100 270,500 326,400 511300 Temporary Salaries 27,992 27,254 31,976 26,550 26,550 26,550 511400 Overtime 3,995 3>844 3,428 3,000 1,500 3,000 512100 FICA Taxes 18,104 19,805 21,111 22,954 22,870 27,268 512215 Clothing Allowance 400 400 400 400 400 500 512225 Deferred Compensafion 30,790 22,071 23,302 24,615 24>480 29,692 512301 Grroup Health Insurance Premium 26,467 37,969 46,838 31,051 31,048 41,762 512305 Dependant Health Ins Premium 9,074 10,671 13,119 13,392 13,392 13,538 512309 Employee Assistance Program 138 138 138 161 161 184 512400 Worker's Comp Insurance 37,760 47,344 26,696 24,855 24,808 29,180 TOTAL PERSONAL SERVICES 381,843 410,583 425,079 418,078 415,709 498,074 OPERATING EXPENDITURES 533150 Engineering Services 1,035 100 1,426 3,000 3,000 1,500 533415 Janitorial Services 0 0 0 0 2,225 1,960 533480 Temporary Employment Service 9,222 0 0 2,000 2,000 0 534000 Travel and Per Diem 965 870 524 1,500 750 812 534101 Telephone - 876 2,373 3,413 2,753 2,282 2,500 534105 Cellular Telephone 3,684 3,782 3,469 3,500 3,344 3,400 534110 Internet Services 0 179 187 200 148 200 534120 Postage 357 75 16 100 18 100 534130 Express Mail 196 14 0 50 20 50 534310 Electric 983 1,088 965 1,000 1,304 11,505 534320 Water/Sewer 0 0 0 0 250 736 534380 Trash Pickup/Hauling 0 0 492 0 286 500 534400 Rent/Leases 0 0 0 31,334 2,288 6,634 534620 R & M-Vehicles 804 1,244 1,422 1,000 1,174 1,500 534630 R & M -Office Equipment 149 162 386 300 802 2,400 534640 R & M-Operating Equipment 116 818 2,406 500 688 500 535200. Departmental Supplies 6,211 5,885 4,809 4,000 4,000 4,500 535210 Computer Supplies 1,040 906 1,057 2,400 2,400 3,800 535230 Small Tools and Equipment 2,238 641 2,941 1,600 1,600 1,600 535260 Gas and Oil 3,048 3,782 5,912 3,600 6,146 6,500 535270 Uniforms and Shoes 533 27 0 500 0 0 535410 Dues and Memberships 391 160 288 800 322 400 535420 Books and Publications - 209 308 391 500 450 500 535450 Training and Education 300 .1,292 763 1,500 92 1,000 TOTAL OPERATING EXPENDITURES 32,405 23,706 30,867 62,137 35,589 52,597 CAPITAL OUTLAY 606400 Vehicles and Equipment 2,642 36>343 5,956 0 4,527 0 TOTAL CAPITAL OUTLAY 2,642 36,343 5,956 0 4,527 0 TOTAL ENGINEERING 416,890 470,632 461,902 480,215 455,825 550,671 136 CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGETI PUBLIC WORKS DEPARTMENT ROADS AND MAINTENANCE DIVISION The Roads and Maintenance Division is responsible for the repair and maintenance of the public streets and right-of- ways, and public infrastructures such as, docks, piers, boat ramps, and sidewalks, as well as, provide heavy construction support to other departments as needed_ FISCAL YEAR 2006 ACCOMPLISHMENTS / Continued regular maintenance on buildings, docks, piers and ramps. / Set up a same day response to problems from residents. / Assisted other departments as needed. / Continued in-house training program. FISCAL YEAR 2007 GOALS AND OBJECTIVES - Complete Community Center improvements. - Complete improvements to Riverview Park. - Complete move to Airport Administration Building. PERFORMANCE MEASURES Performance Indicators - Actual 2003/2004 Projected 2004/2005 Projected 2005/2006 Projected 200b/2007 Miles of Paved Roads Maintained 156 156 156 156 Number of Parking Lots Maintained 15 16 16 17 Miles of Sidewalks Maintained 22 22 22 22 PROGRAM BUDG ET DESCRIPTION FOR THE ROADS AND MAINTENANCE DIVISION STAF FING NATURE OF ACTIVITY OS/Ob 06/07 30.00% 30.00% Streets and Alleyways -Maintain 150 miles of paved streets. Maintain sixteen (16) municipall owned parking areas. Perform repairs to streets and roadways that are damaged due t deterioration. 50.00% 50.00% General Maintenance -Buildings, docks, piers, sidewalks, etc. 10.00% 10.00% General Administration -Preparation of budget, update service records. Maintain equipmen records. Review contracts and construction drawings on City Contract work. Meet with public a necessary. Coordinate employee training and education. 10.00% 10.00% Assistine other C~ Departments -Lift heary material with cranes, repair roadways an sidewalks following storm damage, transport heavy equipment and supplies to work-sites and grade parks and ballfields. 100.0096 100.00% 137 CITY OF SEBASTIAN, FLORIDA 2006/2007 A-NNiJAL BUDGETi ROADS AND MAINTENANCE DIVISION BUDGET SUMMARY Fiscal Year 2006-2007 adopted budget for the Roads and Maintenance Division is $856,381. This compares to i-06 projected expenditures of $913,895, a decrease of $57,514 or 6.396. FY 03-04 FY 04-OS Actual Actual 1 Services $ 782,595 $ 624,340 $ ng Expenses 844,511 2,014,628 Outlay 12,020 15,657 1> , Year 06-07 Adopted Budget: Current Level Changes from Year 2005/06 Projected Expenditures Amended Projected Adopted FY OS-06 FY OS-06 FY 06-07 Difference 140,529 113,583 119,439 5,856 129,665 129,665 60,000 (69,665) Difference 1. Personal Services -Net increase due to a transfer of one maintenance worker II position to the Engineering Department sign shop operation in FY 2005-06, an 1896 icrease in health insurance piemium, a 5.596 increase for CWA employees per CWA Union Contract and exempt employees per the Management Benefit Package, and an increase in deferred compensation which is wage driven. $ 6,295 ' 2. Operating Expenses -Net increase results from the new annual rent expenditure for the space allocated at the airport administarlion building and projected electric costs. $ 5,856 3. Capital Outlay -Decrease due to the change in capital outlay requests. $ (69,665) PERSONAL SERVICES SCHEDULE BADS AND MAINTENANCE DIVISION ~ F/T/E Projected Adopted PAY POSITION YEARS Expenditure Budget POSITION RANGE GRADE 04-05 OS-06 06-07 05-06 06-07 ~lic Works Director 59,247/107,007 84E 1.00 1.00 1.00 $ 84,000 $ 88,700 ~lic Works Superintendent 44,900 / 81,094 35EC 1.00 1.00 1.00 60,100 63,500 nunistrative Supervisor 31,546 / 56,976 25C 1.00 1.00 1.00 46,500 49,000 intenance Supervisors 30,044 / 54,263 25B 1.00 1.00 1.00 36,800 39,000 intenance Worker III 23,228 /44,931 18 2.00 2.00 2.00 64,000 70,000 I intenance Worker II (1) 21,931 / 42,422 16 3.00 3.00 2.00 90,500 54,500 I, intenance Worker I 20,634 / 39,912 14 2.00 3.00 3.00 65,000 81,000 rical Assistant II (P/I') 1020 / 18.43 15 0.50 0.50 0.50 15,500 16,500 $ 462,400 $ 462,200 Overtime 13,087 12,000 FICA Taxes 36,436 36,330 Clothing Allowance 800 700 Deferred Compensation 41,471 41,256 Group Health Insurance Premium 58,897 65,306 Dependant Health Ins Premium 27,977 30,522 Employee Assistance Program 265 253 Worker's Comp Insurance 29,314 28,375 Total Personal Services 1) One maintenance worker II position was transferred to Engineering Department signs op operation to une 138 CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGET'S CAPITAL OUTLAY SCHEDULE ROADS AND MAINTENANCE DIVISION EXPENDITURES PER FISCAL YEAR Description 2006-07 2007-08 2008-09 2009-10 2010-11 2011-12 TOTAL Meer replacement $ 60,000 $ - $ - $ - $ - $ - $ 60,000 k replacement - 25,000 - 25,000 25,000 25,000 100,000 er replacement - - 10,000 - - - 10,000 hammer with compressor - - 20,000 - - - 20,000 $ 60,000 $ 25,000 $ 30,000 $ 25,000 $ 25,000 $ 25,000 $ 190,000 139 ICITY OF SEBASTIAN, FLORIDA 2006/2007 A.NNiJAL BUDGET ROADS AND MAINTENANCE DIVISION Code: 010052 Amended FY 06/07 Account FY 02/03 FI' 03/04 FY 04/05 FY 05/06 FY 05/06 Adopted Number Descrindon Actual Actua] Actual Budget Proiected Bndeet PERSONAL SERVICES 511200 Regular Salaries 454,745 490,964 395,571 445,200 462,400 462,200 511400 Overtime 30,672 17,831 27,320 7,000 13,087 12,000 512100 FICA Taxes 35,209 36,254 29,709 34,655 36,436 36,330 512215 Clothing Allowance 700 1,000 500 800 800 700 512225 Deferred Compensation 42,522 43,681 36,332 39,375 41,47] 41,256 512301 Group Health Insurance Premium 64,767 87,994 79,464 56,353 58,897 65,306 512305 Dependant Health Ins Premium 21,050 30,721 25,895 27,977 27,977 30,522 512309 Employee Assistance Program 361 346 275 253 265 253 512400 VJorkei's Comp Insurance 31,571 73,804 29,274 28,964 29,314 28,375 TOTAL PERSONAL SERVICES 681,597 782,595 624,340 640,577 670,647 676,942 OPERATING EXPENDITURES 533400 Other Contractual Services 1,687 718,079 1,828,126 5,575 6,000 6,000 533410 Environmental Services 350 0 0 16,819 100 100 533415 Janitorial Services 0 96 0 0 2,056 1,370 533420 Pest/Weed Control/Mowing 1,295 1,089 0 0 0 0 534000 Travel and Per Diem 5,211 4,772 3,411 5,138 5,166 2,913 534101 Telephone 449 1,874 2,962 2,500 2,500 2,500 534105 Cellular Telephone 3,166 3,766 2,538 5,100 4,000 4,000 534110 Internet Services 0 103 105 100 100 100 534120 Postage 48 21 45 50 50 50 534310 Electric 7,940. 1,665 1,134 10,520 3,500 7,995 534320 WaterlSewer 1,34b 327 319 1,000 300 512 534380 Trash Pickup/Hauling,Etc. 10,191 3,009 6,319 3>000 3,000 3,000 534400 Rents and Leases 990 990 990 22,328 2,526 5,600 534420 Equipment Leases - 597 375 560 600 600 600 534610 R& M-Buildings 27,712 17,561 1,369 0 0 0 534620 R & M-Vehicles 3,151 3,127 6,094 5,000 7,900 6,000 534630 R &. M-Office Equipment 5 70 355 300 450 1,200 534640 R & M-Operating Equipment 15,115 16,888 22,844 12,500 15,000 15,000 534650 R & M-Radio 1,329 1,582 957 200 0 0 534830 Special Events 0 0 401 1,000 1,500 1,500 534920 Legal Ads 0 0 0 0 250 200 535200 Departmental Supplies 12,610 10,736 7,499 7,000 10,000 10,000 535210 Computer Supplies 0 203 1,546 300 150 1,350 535220 Cleaning Supplies 8,265 9,355 305 0 0 0 535230 Small Tools and Equipment 8,594 6,630 3,471 5,000 5,000 5,000 535250 Building Supplies 2,212 1,506 16 0 0 0 535260 Gas and Oil 13,699 17,169 23,313 22,000 30,000 30,000 535270 Uniforms and Shoes 3,912 3,339 3,173 3,769 2,800 3,500 535275 Safety Equipment 607 1,080 512 1,000 1,000 1,000 535310 Road Materials 8c Supplies 6,474 3,459 29,127 3,500 4,500 4,500 535315 Shoreline Restoration 0 0 65,594 0 0 0 535350 Cement 5,986 12,762 0 4,000 3,000 4,000 535410 Dues and Memberships 536 450 339 350 350 400 535420 Books and Publications 193 351 0 100 0 100 535450 Training and Education 2,320 2,077 1,204 1,780 1,785 949 TOTAL OPERATING EXPENDPTURES 145,990 844,511 2,014,628 140,529 113,583 119,439 CAPITAL OUTLAY - 606400 Vehicles-and Equipment 26,101 12>020 15,657 129,665 129,665 60,000 TOTAL CAPITAL OUTLAY 26,101 12,020 15,657 129,665 129,665 60,000 TOTAL ROADS & MAINTENANCE 853,688 1,639,126 2,654,625 910,771 913,895 856,381 140 CITY OF~ SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGETI PUBLIC WORKS DEPARTMENT STORMWATER UTILITY DIVISION The Stormwater Division is responsible for the control and maintenance of the City's stormwater drainage system consisting of 280 lane miles of swales, 50 miles of channels, 9 miles of canals and 275 catch basins and culvert structures. It is also the responsibility of the Stormwater division to enforce compliance with Federal NPDES regulations, as well as improvement of the stormwater runoff water quality prior to discharge into the Sebastian River and Indian River Lagoon in accordance with the Master Stormwater Management Plan. FISCAL YEAR 2006 ACCOMPLISHIVIENTS / Completed road crossing pipe repairs. /- Accomplished routine maintenance of swales. / Monitored mowing contractor. FISCAL YEAR 2007 GOALS AND OBJECTIVES - Create a stormwater complaint program to address issues and provide faster responses. - Create a maintenance program for collapsed road culvert pipes. PERFORMANCE MEASURES Performance Indicators Actual 2003/2004 Actual 2004/2005 Projected 2005/2006 Projected 2006/2007 Miles of swales 280.0 280.0 280.0 280.0 Linear feet of swales reconstructed 21,500 15,000 22,000 25,000 Miles of ditches maintained 50.0 50.0 50.0 50.0 Catch basin and culverts maintained 275 275 275 275 Linear feet Main Ditches reconstructed 21,000 10,000 36,640 35,000 Road Crossing Pipes 25 25 30 30 PROGRAM BUDGET DESCRIPTION FOR THE STORMWATER UTILITY DIVISION STAF FING NATURE OF ACINITY 05/06 06/07 50.004'0 50.004'o Drainage Maintenance -Clean and spray stormwater swales, ditches and canals. Maintain 9 mile lar e M intain 50 mil of ditc es w Ind si e a d ditches. 25.00'90 25.0046 Catch basins. Manholes and Culverts -Hand clean and mow small drainage ditches. Main 150 catch basins and lar e/small culverts. 5.0046 5.0046 General Administration -Preparation of budget, update service records. Maintain equipmen records. Review contracts and construction drawings on City contract work. Meet with public necessary. Coordinate employee training and education. 10.0096 10.00% Buildins DCpt Related Reviews: Site Plan Review, Pool Drainage Plan Review, Fence Permits Driveway Permits, and meeting with engineers, contractors, and public as necessary. 10.00% 10.0046 Caaital Proiects -Planning, Design, Specifications Consultant Coordination Bidding an Contracts, Construction Management inspections. 100.0056 100.00% 141 CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGEI'~ STORMWATER DIVISION BUDGET SUNIlVIARY 1 Year 2006-2007 adopted budget for the Stormwater Utility is $1,405,316. This compares to expenditwes of~$1,763,705, a decrease of $358,389 or 20.3%. FY 03-04 Actual 1 Services $ 541,404 $ og Expenses 293,535 Outlay 4,058 $ 838,997 $ Fiscal Year 06-07 Adopted Budget: Major Current Level Changes from Amended Projected FY 04-05 FY OS-06 FY OS-06 Actual Budget Expenditures 528,551 $ 582,888 $ 532,756 $ 230,332 683,893 1,170,949 32,596 60,000 60,000 791,479 S 1,326,781 $ 1,763,705 $ Adopted FY 06-07 udget Difference 582,566 $ 49,810 672,750 (498,199) 150,000 90,000 1,405,316 $ (358,389) Fiscal Year 2005-06 Projected Expenditures: Difference 1. Personal Services -Net increase due to an 18% iecrease in health inswance premium, a 5.59'o increase for CWA employees per CWA Union Contract and exempt employees per the Management Benefit Package, and an increase in deferred compensation which is wage driven. $ 49,810 2. Operating Expenses -Net decreases mainly due to a decreaae in contract mowing and pest/weed control estimates for FY 06-07. $ (498,199) 3. Capital Outlay -Increase due to the change of capital needs. $ 90,000 PERSONAL SERVICES SCHEDULE ATER UTILITY POSITION ter Superintendent ter Supervisor mce Worker III mce Worker II mce Worker I Fff/E Projected Adopted PAY POSITION YEARS Expenditure Budget RANGE GRADE 04-05 05-06 06-07 05-06 06-07 42,762/77,232 35EB 1.00 1.00 1.00 $ 51,600 $ 44,300 28,613 / 54,263 25 2.00 2.00 2.00 71,500 76,500 23,228 /44,050 IS 7.00 7.00 7.00 190,000 205,000 21,931 / 39,610 16 2.00 2.00 2.00 39,000 48,000 20,634 / 37,267 14 1.00 1.00 1.00 12,500 22,500 13.00 13.00 13.00 $ 364,600 $ 396,300 Overtime 5,000 5,000 FICA Taxes 28,366 30,791 Clothing Allowance 1,200 1,200 Deferred Compensation 33,822 36,117 Group Health Inswance Premium 58,849 72,864 Dependant Health Ins Premium 8,429 9,714 Employee Assistance Program 300 300 Worker's Comp Inswance 32,190 30,280 Total Personal Services $ 532,756 $ 582,566 142 1CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGETI CAPITAL OUTLAY SCHEDULE ATER UTILITY DIVISION EXPENDITURES PER FISCAL YEAR Description 2006-07 2007-08 2008-09 2009-10 2010-11 2011-12 TOTAL Excavator replacement $150,000 $ - $ - $ - $ - $ - $ 150,000 Crew truck replacement $ - $ 28,000 $ - $ 30,000 $ - $ - $ 58,000 $150,000 $ 28,000 $ - $ 30,000 $ - $ - $ 208,000 143 CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE STORMWATER UTILITY DIVISION Code: 010053 Account Number Description FY 02/03 Actual F'Y 03/04 Actual FY 04/05 Actual Amended FY 05/06 Bud et Fl' 05/06 Proiected FY 06/07 Adopted Budeet PERSONAL SERVICES 511200 Regular Salaries 311,129 346,875 341,189 407,100 364,600 396,300 511400 Overtime 5,337 5,254 6,24b 4,500 5,000 5,000 512100 FICA Taxes 23,523 26,629 26,224 31,579 28,366 30,791 512215 Clothing Allowance 1,129 1,000 1,133 1,200 1,200 1,200 512225 Deferred Compensation 27,417 31,177 30,472 37,044 33,822 36,117 512301 Group Health Insurance Premium 40,354 63,989 74,960 60,546 58,849 72,864 512305 Dependant Health Ins Premium 8,582 6,625 7,633 8,429 8,429 9,714 512309 Employee Assistance Program 255 271 255 300 300 300 512400 Worker's Comp Insurance 37,400 59,584 40,439 32,190 32,190 30,280 TOTAL PERSONAL SERVICES 455,126 541,404 528,551 582,888 532,756 582,566 OPERATING EXPENDITURES 533150 Engineering Services 2,053 0 712 0 3,476 3,500 533400 Other Contractural Services 1,625 23,727 4,014 1,878 3,800 4,000 533420 Pest/Weed Control/Mowing 27,005 30,598 27,700 60,000 50,000 125,000 533425 Contract Mowing Services 43,740 57,257 21,821 449,465 856,557 275,000 534000 Travel and Per Diem 1,918 1,010 1(19 1,100 0 0 534101 Telephone 162 208 192 225 200 225 534105 Cellular Telephone 1,271 1,549 2,318 3,650 3,500 3,500 534110 Internet Services 0 26 27 25 25 25 534120 Postage 0 0 102 50 20 50 534130 Express Mail 111 41 29 250 0 100 534310 Electric 1,435 1,788 1,452 1,400 1,600 0 534320 R7ater/Sewer 481 327 328 250 250 0 534380 Trash Pickup/Hauling, Etc. 1,980 4,140 2,140 4,000 4,000 5,000 534400 Rents and Leases 990 990 990 990 1,000 1,000 534420 Equipment Leases 2,606 1,237 4,613 2,000 1,000 2,000 534620 R & M-Vehicles 2,369 3,737 5,882 3,000 3,000 3,000 534630 R & M -Office Equipment . 149 0 176 250 400 300 534640 R 8c M-Operating Equipment 24,291 42,480 42,938 25,000 30,000 30,000 534650 R & M-Radios 359 686 132 500 0 0 534920 Legal Ads 0 0 0 0 57 0 535200 Departmental Supplies 3,053 5,467 5,068 3,500 4,200 4,500 535210 Computer Supplies 338 187 67 1,400 0 300 535230 Small Tools and Equipment 1,553 4,102 2,171 2,500 2,500 2,500 535260 Gas and Oil 19,052 21,728 29,463 26,000 36,000 36,000 535270 Uniforms and Shoes 3,382 3,002 3,320 3,000 3,000 3,000 535275 Safety Equipment 549 890 417 1,200 800 1,000 535310 Road Materials & Supplies 3,598 6,800 13,069 7,500 5,000 7,500 535320 Sod 36,822 42,732 28,977 40,000 80,000 85,000 535350 Cement 12,456 15,364 11,338 17,810 40,000 40,000 535355 Culvert Pipe 20,163 19,063 20,192 25,000 40,000 40,000 535410 Dues and Memberships 123 110 98 300 101 150 535420 Books and Publications 20b 69 0 200 146 100 535450 Training and Education 5,382 4,220 477 1,450 317 0 TOTAL OPERATING EXPENDITURES 219,022 293,535 230,332 683,893 1,170,949 672,750 CAPITAL OUTLAY 606400 Vehicles and Equipment 139,759 4,058 32,596 60,000 60,000 150,000 TOTAL CAPITAL OUTLAY 139,759 4,058 32,596 60,000 60,000 150,000 TOTAL STORMWATER UTILITY DTVLSION 813,907 838,997 791,479 1,326,781 1,763,705 1,405,316 CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGETI PUBLIC WORKS DEPARTMENT CENTRAL GARAGE DIVISION The Central Gazage Division develops, manages and provides vehicle and equipment maintenance services for all City-owned vehicles and equipment, with the exception of the Golf Course. This includes 112 vehicles, 46 units of major equipment and 105 units of smaller equipment and tools. In addition, the Garage staff also maintains the City's fuel facilities in the compound, assuring fuel availability for the fleet and compliance with E.P.A. requirements. FISCAL YEAR 2006 ACCOMPLISI-IMENTS / Maintained unleaded and diesel fuel facilities in accordance with E.P.A. requirements. / Continued with Employee education and training programs, Certification (A.S.E.). / Continued to develop, increase and maintain good fleet management to assure that the City stays fully operational. / Continued with shop equipment modernization program. / Followed up on City emergency vehicle and equipment that are essential in the event of a disaster. / Increased the level of repairs on vehicles and equipment that are outsourced. Obtained new air conditioner machine which has improved our quality of service and saved the Ciry money. / Maintained good fleet management to assure the City stays fully operational. / Developed a sketch for the new Central Garage to be located at the City Airport. / Acquired a portable evaporator shop cooler to keep the mechanics cool in an area of the shop with no air circulation. This has improved working conditions and the quality of work: / Obtained a generator that can be back fed into the City Gazage, which increases the preparedness in the event of a disaster. FISCAL YEAR 2007 GOALS AND OBJECTIVES - Continue with Employee Education and training program, Certification (A.S.E.). - Continue to develop, increase and maintain good fleet management to assure the City stays fully operational. - Continue the shop equipment modernization program. - Follow up on Ciry emergency vehicle and equipment that is essential in the event of a disaster. - Continue to maintain unleaded and diesel fuel facilities in accordance with E.P.A. requirements. - Increase the level of repairs on vehicles and equipment that aze outsourced. PERFORMANCE MEASURES Performance Indicators Actual 2003/2004 Actual 2004/2005 Projected 2005/2005 Projected 2006/2007 Number of Vehicles Maintained 103 107 112 121 Number of Heavy Equipment Maintained 44 46 46 46 Number of Light Equipment Maintained 113 114 105 110 Preventive Maintenance Services 256 289 330 360 Road Service Calls 169 140 240 130 Completed Service Requests 1050 1005 1200 1300 145 CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGET PROGRA M BUDG ET FOR THE CENTRAL GARAGE DIVISION STAF FING NATURE OF ACTIVITY OS/Ob 06/07 10.00% 10.0090 Administration of C~ Fleet Management Program -Supervise and duect 3 employees ' the implementation of a Fleet Management Program for over 200 pieces of equipment. Develo and direct the maintenance of a 2 800 s . ft. maintenance facili 45.0096 45.00% Vehicle Maintenance -Schedule and perform vehicle preventive maintenance, mechanical an bod re air services on all ci -owned vehicles and ui ment exce t Golf Course ui ment. 10.009:0 10.009'0 Order and Parts Processing -Order, receive and stock vehicle repair parts and material. u v e b r 5.00% 5.009'0 Employee Training -Train 3 employees in new corrective repair procedures, waste disposal, and De attment of Labor Safe R uirements and Standards. 10.00% 10.0096 Vehicle Data Processing -Data processing of work orders, issue slips, purchase orders an arts. Maintain com uterized arts and tools invento 5.0096 5.00% General Administrative -Preparation of Budget, maintenance of vehicle records and trainin records. 5.009'0 5.0096 Administration of Cites Fuel Facili Management Program -Supervise and main ' unleaded gasoline and diesel fuel storage and dispensing facilities. Implement, monitor and maintain Fuel Mana ement S stem. 5.0096 5.0096 Planning and implementation of Fleet Maintenance Programs -Plan, develop and im lement ro ams to modernize facilities ui ment and tools. 5.00% 5.00% General Administrative Program -Implementation of Guidelines for the acquisition an re lacement of Fleet Assets. 100.009'0 100.0096 CENTRAL GARAGE DIVISION BUDGET SUMMARY Fiscal Year 2006-2007 adopted budget for Central Garage is $220,397. This compares to the 2005-06 proj ,nditures of $211,728, an increase of $8,669 or 4.1%. Amended Projected Adopted FY 03-04 FY 04-05 FY OS-06 FY OS-06 FY 06-07 Actual Actual Budget Expenditures Budget Difference 1 Services $ 148,897 $ 160,394 $ 168,873 $ 168,938 $ 182,617 $ 13,679 agExpenses 19,924 23,613 25,386 35,158 25,980 (9,178) Outlay 2,175 7,329 7,200 7,632 11,800 4,168 $ 170,996 $ 191,336 $ 201,459 $ 211,728 $ 220,397 $ 8,669 :al Year 06-07 Adopted Budget: jor Current Level Changes from ;at Year 2005-05 Projected Expenditures Difference Personal Services -Net increase due to an 1896 iecrease in health insurance premium, a 5.59(0 pease for CWA employees per CWA Union Contract, and an increase in deferred compensation ch is wage driven. $ 13,679 Operating Expenses -Net decrease mainly due to spill prevention related expenditures in FY OS- $ (9,178) Capital Outlay -Increase due to the change in operating equipment request. $ 4,168 146 1CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGETI CAPITAL OUTLAY S CHEDULE CENTRAL GARAGE EXPENDITURES PER FISCAL YEAR Description 2006-07 2007-08 2008-09 2009-10 2010-11 2011-12 TOTAL ;e drum lathe $ 5,000 $ - $ - $ - $ - $ - $ 5,000 l space cooler 1,500 - - - - - 1,500 mer upgrade 1,300 1,400 - - - - 2,700 system cleaner 4,000 - - - - - 4,000 Lis engine analyzer - 8,000 - - - - 8,000 :lift - - 15,000 - - - 15,000 lift - - 10,000 - - - 10,000 ;k lift - - 20,000 - - - 20,000 tt _ _ _ ~. 147 CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE CENTRAL GARAGE DIVISION Code: 010054 Account Number Description FY 02/03 Actual FY 03/04 Actual FY 04/05 Actual Amended FY 05/06 Budget FY 05/06 Proieeted FY 06/07 Adopted Budset PERSONAL SERVICES 511200 Regular Salaries 90,922 98,312 106,527 123,025 123,025 130,000 511400 Overtime 1,793 3,385 3,131 2,000 2,060 2,122 512100 FICA Taxes 6,889 7,480 8,084 9,587 9,592 10,130 512215 Clothing Allowance 300 300 300 300 300 300 512225 Deferred Compensation 8,344 9,120 9,843 10,350 10,350 10,928 512301 Group Health Insurance Premium 13,215 18,903 23,333 15,317 15,317 17,836 512305 Dependant Health Ins Premium 2,822 4,074 3,287 2,714 2,714 5,344 512309 Employee Assistance Program 69 69 69 69 69 92 512400 Worker's Comp Insurance 6,221 7,254 5,820 5,511 5,511 5,865 TOTAL PERSONAL SERVICES 130,574 148,897 160,394 168,873 168,938 182,617 OPERATING EXPENDITURES 533400 Other Contractual Services 249 0 524 5,496 11,810 524 533410 Environmental Services 145 45 188 200 200 200 533415 Janitorial Services 0 0 0 0 3,200 3,400 534000 Travel and Per Diem 655 193 0 800 82,4 1,070 534101 Telephone 366 725 3,028 "1,000 1,000 1,000 534105 Cellular Telephone 373 1,323 1,422 1,300 1,000 1,000 534110 Internet Access 0 51 53 70 43 43 534310 Electric 2,618 2,997 2,513 2,850 2,936 3,024 534320 WatedSewer 282 302 319 400 400 400 534610 R & M -Buildings 726 72 240 120 120 120 534620 R & M-Vehicles 833 179 1,758 500 500 500 564330 R & M - Office Equipment 250 198 174 300 300 900 534640 R & M-Operating Equipment 893 2,780 3,260 1,700 1,751 1,804 535200 Departmental Supplies 5,067 4,638 3,845 5,000 5,000 5,000 535210 Computer Supplies 484 186 12 200 200 200 535230 Small Tools and Equipment 3,221 2,706 3,055 1,550 1,550 1,645 535250 Building Supplies 272 73 0 100 0 0 535260 Gas and Oil 1,397 1,398 1,874 1,600 2,100 2,100 535270 Uniforms and Shces 1,298 1,262 1,348 1,300 1,300 1>450 535420 Books and Publications 254 0 0 100 100 100 535450 Training and Education 1,200 796 0 800 824 1,500 TOTAL OPERATING EXPENDITURES 20,676 19,924 23,613 25,386 35,158 25,980 CAPITAL OUTLAY 606400 Vehicles and Equipment 10,600 2,175 7,329 7,200 7,632 11,800 TOTAL CAPITAL OUTLAY 10,600 2,175 7,329 7,200 7,632 11,800 TOTAL CENTRAL GARAGE DIVISION 161,850 170,996 191,336 201,459 211,728 220,397 148 CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGETI PUBLIC WORKS DEPARTMENT PARKS AND RECREATION DIVISION The Parks and Recreation Division is responsible for all maintenance and upkeep of the City pazks and landscape areas of City properties. Responsibilities include trash removal at fourteen (14) parks, two (2) boat ramps and four (4) piers, landscaping and turf grass maintenance, planting and removal of trees, shrubs, and turf and annuals. Provides irrigation maintenance on all city properties, daily maintenance of eight (8) basebalUsoftball fields, four (4) footballlsoccer fields, ten (10) tennis courts (four clay courts) and median on US 1 and Schumann Drive. Also provides recreation programs at the Community Center, Skate Facility, along with Easter Egg Hunt and Halloween parade. FISCAL YEAR 2006 ACCOMPLISHMENTS / Hurricane Repairs: Fence around playground at Riverview Park and backstops at Bazber Street Sports Complex. / Monitored the construction of Splash Pad and restroom at Riverview Park. / Added a new Special Needs playground at Friendship Park. / Expanded recreation programs and improved Halloween pazade and Easter Egg Hunt. / Replaced old lighting at Bazber Street Sports Complex. / Continued quality maintenance and beautification in all Parks and City properties. FISCAL YEAR 2007 GOALS AND OBJECTIVES - Continue quality maintenance and beautification of existing parks. - Rebuild racquetball courts at Sch»n,ann Park and replace scoreboards at Barber Street Sports Complex. - Obtain Tree City USA status. PERFORMANCE MEASURES Performance Indicators Actual 2003/2004 Actual 2004/2005 Projected 2005/2006 Projected 2006/2007 Large Park Areas 46 Acres 46 Acres 89 Acres 89 Acres Sports Complex 14 Acres 14 Acres 14 Acres 14 Acres City Grounds 7 Acres 7 Acres 7 Acres 8 Acres Medians and Walkways 4 miles 5 miles 5 miles 5 miles 149 CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGET PROGRA M BUDG ET DESCRIPTION FOR THE PARKS AND RECREATION DIVISION OS/06 06/07 70.0090 70.0030 Parks -Mow, weed, and edge 50 acres of park land and 9 park locations. Remove trash at parks to maintain maximum cleanliness. Fertilization and chemical control of weeds and insects. 5.0090 5.00% Active Recreation -Provide fitness gymnastic, yoga and tae kwon do programs at the Communi Center. 2.5096 2.509b Playgrounds -Repair and maintain equipment at 3 playground areas. 16.009'0 16.0096 Ballfields -Fertilization and Pest Control, drag, rake, mow, remove trash, and maintain faciliti at 8 organized-play fields to maintain a safe area of play. 5.0090 5.0096 Landscaping -Trimming, removal, and replacement of trees, plants and sod on all Ci ro erties. 1.5096 1.5090 Structural Repairs and Irrigation -Maintain, repair and/or replace buildings, structures an 100.0090 100.0090 PARKS AND RECREATION DIVISION BUDGET SiJ1VIlVIARY Fiscal Year 2006-2007 adopted budget for Parks 8c Recreation is $1,057,256. This compares to the xted expenditures of $1,024,685, an increase of $32,571 or 3.290. FY 03-04 FY 04-05 Actual Actual 1 Services $ 598,667 $ 683,705 ng Expenses 146,284 311,700 Outlay 24,088 69,716 $ 769,039 $ 1,065,121 al Year 06-07 Adopted Budget: or Current Level Changes from al Year 2005-06 Projected Expenditures Amended Projected Adopted FY OS-06 FY OS-06 FY 06-07 Budget Expenditures Budget Difference $ 779,861 $ 760,637 $ 773,383 $ 12,746 173,235 207,548 220,873 13,325 56,500 56,500 63,000 6,500 $ 1,009,596 $ 1,024,685 $ 1,057,256 $ 32571 Personal Services -Net increase due to the elimination of the Recreation Leader position, an 1896 'ease in health insurance premium, a 5.590 increase for CWA employees per CWA Union Contract l exempt employees per the Management Benefit Package, and an increase in deferred compensation ich is wage driven. Operating Expenses -Net decrease mainly due to increase in other contractual services budget in 2006-07. Capital Outlay -Decrease due to reduction in capital outlay request. Difference $ 12,746 $ 13,325 $ 6,500 150 1CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGETI PERSONAL SERVICES SCHEDULE PARKS AND RECREATION DIVISION F/T/E Projected Adopted PAY POSI TION YEARS Expenditure Budget POSITION RANGE GRADE 04-05 05-06 06-07 OS-06 06-07 ks Superintendent 42,762 / 77,232 35EB 1.00 1.00 1.00 $ 52,100 $ 55,000 ks Supervisor 28,613 / 51,678 25 1.00 1.00 1.00 38,500 40,500 ~eman 24,672 /44,561 20 2.00 2.(?0 2.00 66,500 70,500 intenance Worker II 21,931 / 42,422 16 3.00 3.00 3.00 88,500 94,000 intenance Worker I 20,634 / 37,267 14 7.00 7.00 7.00 161,000 169,000 :reation Supervisor 28,613 / 51,679 25 1.00 1.00 1.00 31,500 33,500 creation Leader (2) 0.00 1.00 0.00 15,040 - ~te Park Attendants" 3.00 3.00 3.00 28,000 28,000 xeation Aids" 1.50 1.50 1.50 15,000 15,000 snis Courts Attendants" 0.00 4.00 4.00 25,000 25,000 $ 521,100 $ 530,500 ~ Overtime 7,500 6,000 FICA Taxes 40,537 41,142 Clothing Allowance 1,300 1,300 Deferred Compensation 41,571 42,282 Group Health Insurance Premium 81,318 - 94,344 Dependant Health Ins Premium 30,165 19,793 Employee Assistance Program 369 369 Worker s Comp Insurance 36,777 37,653 Total Personal Services 7 , )Position years represents full time equivalent positions. For Recreation Aides, 1.50 equals three temporary part-time positions, or 1.50 full time equivalent positions. For Skate Park Attendants, 3. 00 equals six tempo part-time positions. For Tennis Courts, 4.00 equals eight temporary part-time positions. .) Recreation Leader has been eliminated from Proposed Budget . CAPITAL OUTLAY SCHEDULE PARKS AND RECREATION DIVISION EXPENDITURES PER FISCAL YEAR Description 2006-07 2007-08 2008-09 2009-10 2010-11 2011-12 TOTAL Sign for garden club park $ 3,000 $ - $ - $ - $ - $ - $ 3,000 Scoreboards replacement 35,000 - - - - - 35,000 Fence repairs 10,000 10,000 - - - - 20,000 Truck replacement 15,000 - 16,000 16,000 - - 47,000• Tractor - 30,000 - - - - 30,000 ower replacement - 20,000 20,000 - - - 40,000 New park - - - 30,000 - - 30,000 $ 63,000 $ 60,000 $ 36,000 $ 46,000 $ - $ - 205,000 151 CITY OF SEBASTIAN FLORIDA 2006/2007 ANNUAL BUDGE PARKS AND RECREATION DIVISION Code: 010057 Account Number Description FY 02/03 Actual FY 03/04 AMval FY 04/05 Actual Amended FY 05/06 Budget FY 05/06 Proiected FY 06/07 Adopted Budeet PERSONAL SERVICES 5 ] 1200 Regular Salaries 290,296 337,051 392,838 459,733 453,100 462,500 511300 Temporary Salaries 38,642 37,754 43,124 80,500 68,000 68,000 511400 Overtime 10,337 11,660 11,117 6>000 7,500 6,000 512100 FICA Taxes 25,177 28,209 31,987 41,886 40,537 41,142 512215 Clothing Allowance 1,175 1,000 1,283 1,300 1,300 1,300 512225 Deferred Compensation 25,814 31,087 35,274 42,035 41,571 42,282 51230] Group Health Insurance Premium 47,661 75,395 104,243 81,035 81,318 94,344 512305 Dependant Health Ins Premium 8,898 18,385 27,608 30,165 30,165 19,793 5]2309 Employee Assistance Program 267 294 336 346 369 369 512400 Worker's Comp Insurance 33,654 57,832 35,895 36,861 36,777 37,653 TOTAL PERSONAL SERVICES 481,921 598,667 683,705 779,861 760,637 773,383 OPERATING EXPENDITURES 533400 Other Contractual Services 6,597 4,331 3,767 16,500 16,500 29,000 533415 Janitorial Services 0 0 0 0 16,317 17,360 533425 Contract Mowing Services 3,075 3,942 879 0 0 0 533430 Port-O-Let Services 0 0 3,194 0 1,242 0 534000 Travel and Per Diem 1,245 1,756 1,615 2,230 2,000 920 534101 Telephone 6,852 5,178 6,142 5,800 6,374 6,500 534105 Cellular Telephone 1,904 1,781 1,542 1,500 1,608 5,100 534110 Internet Services 0 77 78 75 43 43 534120 Postage 90 123 132 100 100 100 534310 IIearic 32,078 42,741 34,320 45,000 51,326 55,000 534320 Water/Sewer 1,849 5,041 6,225 6,380 3,418 5,000 534380 Trash Pickup/Hauling, Etc. 2,867 983 1,607 1,000 3,770 2,000 534420 Equipment Leases 149 317 240 450 800 800 534620 R8cM-Vehicles 2,351 3>346 3,165 3,000 1,960 3,000 534630 R & M -Office Equipment 0 0 176 0 598 900 534640 R & M -Operating Equipment 11,609 11,329 55,106 11,500 10,780 11,500 534650 R & M -Radios 451 94 44 400 400 0 534680 R ~& M - hrigation Systems 2,642 1,389 6,185 1,500 2,478 2,500 534681 R ~ M -Fencing 29 15 1,303 500 500 0 534685 R & M -Grounds Maintenance 18,251 8,285 7,349 21,000 18,014 18,000 534686 R & M -Parks Facilities 9,516 19,192 131,604 12,000 22,000 10,000 534700 Printing and Binding 676 186 306 300 200 200 534830 Special Event Expense 0 0 2,494 2,500 2,826 3,000 534920 Legal Ads 0 0 0 0 118 0 535200 Departmental Supplies 4,470 5,120 3,224 1,800 2,726 3,000 535210 Computer Supplies 0 0 1,407 250 250 200 535220 Cleaning Supplies 478 184 15 300 300 300 535221 Fertilizer/Chemical Supplies 8,906 9,296 7,623 10,000 10,000 10,000 535230 Small Tools and Equipment 14,639 2,778 8,115 6,000 6,000 11,000 535260 Gas and Oil 10,701 11,450 17,722 15,000 17,400 18,000 535270 Uniforms and Shoes 4,349 5,280 4,040 5,500 5,500 5,500 535275 Safety Equipment 551 466 174 500 500 500 535410 Dues and Memberships 403 455 383 400 400 400 535420 Books and Publications 140 27 172 100 100 100 535450 Training and Education 977 1,122 1,352 1,650 1,000 950 TOTAL OPERATING EXPENDTTURFS 147,914 146,284 311,700 173,235 207,548 220,873 CAPITAL OUTLAY 606400 Vehicles and Equipment 42,344 24,088 69,716 56,500 56,500 63,000 TOTAL CAPTTAL OUTLAY 42,344 24,088 69,716 56,500 56,500 63,000 TOTAL PARES AND RECREATION DIVISION 672,179 769,039 1,065,121 1,009,596 1,024.685 1.0.57.2.5E (CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGETI PUBLIC WORKS DEPAR'I~IVIENT CEMETERY DIVISION The Cemetery Division is responsible for the maintenance, upkeep, and beautification of the Sebastian Cemetery that encompasses 9.34 acres of grass, trees, and hedges that are under a perpetual care clause purchased along with burial spaces by Sebastian residents. The staff is responsible for the location of burial sites for sales, internment, assistance in locating burial spaces of family members, friends, and staff from funeral homes and monument companies. Responsibilities also include record administration and adhering to ordinances, rules and regulations. FISCAL YEAR 2006 ACCOMPLISI-IlVIENTS / Installed benches at the Columbarium (ongoing). / Provided professional care and maintenance of cemetery (on going). FISCAL YEAR 2007 GOALS AND OBJECTIVES - Continue beautifying Cemetery by expanding with new benches for Columbarium and replacing old ones. - Continue to provide professional care and maintenance of cemetery. - Install new columbarium (for niches) per approved Capital Improvement plan. PERFORMANCE MEASURES Performance Indicators Actual 2003/2004 Actual 2004/2005 Projected 2005/2006 Projected 2006/2007 Cremains, including niches 29 35 30 31 Burials 51 41 46 46 Acres of property maintained 9.34 9.34 9.34 9.34 Operating cots per acre maintained $8,141 $9,352 $9,785 $10,698 PROGRAM BUDGET DESCRIPTION FOR THE CEMETERY DIVISION osio6 ~ro~ 60.00% 60.00% Cemetery Ground Maintenance -Maintain 9.34 acres of grounds through improved schedulin of mowing, trimming, and general cleanup. Assist with sales and locations of burial spaces an assist citizens and visitors in locating burial spaces of family members and friends. Removal an trimming of unsightly trees to enhance appearance and increase safety. Continue to apply chemicals and fertilizer to improve the overall appearance of the Cemetery. Perfo beautification ro'ects such as lantin trees and bushes to enhance a earance. 10.00%v 10.00% Public Relations -Assist with sales and locations of burial spaces and assist citizens and visitor in locatin burials aces of famil members and friends. 20.0096 20.00% Administration -Assist in record ke in bills rocessin sales and roducts. 10.00% 10.00% Burials -Marian s for avedi ers, licin area for ants, checkin flowers and arlan cars. 100.0096 loo.ao% 153 CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGET CEMETERY DIVISION BUDGET SUIVIlVIARY Fiscal Year 2006-2007 adopted budget for the Cemetery is $166,824. This compares to the 2005-06 :nditures of $152,317, a increase of $14,507 or 9.590. FY 03-04 Actual 1 Services $ 109,575 $ ng Expenses 17,151 Outlay 13,120 $ 139,846 $ Fiscal Year 06-07 Adopted Budget: Major Current Level Changes from Amended Projected FY 04-05 FY OS-06 FY OS-06 Actual Budget Expenditures 112,515 $ 113,731 $ 113,713 $ 31,833 28,995 29,604 1,244 9,000 9,000 145,592 $ 151,726 $ 152,317 $ Adopted FY 06-07 _ Budget Difference 112,067 $ (1,646) 19,757 (9,847) 35,000 26,000 166,824 $ 14,507 Fiscal Year 2005-06 Projected Expenditures Difference 1. Personal Services -Net decrease due to the retirement of a long time employee in FY OS-06, an 1896 increase in health insurance premium, a 5.59o increase for CWA employees per CWA Union Contract, and an increase in deferred compensation which is wage driven. $ (1,646) 2. Operating Expenses -Net decrease due to humcane repairs in FY 2005-06. $ (9,847) 3. Capital Outlay -Increase due to the change in capital outlay request. All capital outlay items are funded by Cemetery Trust Fund. $ 26,000 PERSONAL SERVICES SCHEDULE DIVISION FrIYE Projected Adopted PAY POSITION YEARS Expenditure Budget POSITION RANGE GRADE 04-05 OS-06 06-07 OS-06 06-07 y Supervisor 31,546 / 56,976 25C 1.00 1.00 1.00 $ 49,500 $ 51,300 ante Worker I 20,634 / 37,267 I4 1.00 1.00 1.00 30,500 25,900 $ 80,000 $ 77,200 ~ Overtime 900 900 FICA Taxes 6,204 5,990 Clothing Allowance 200 200 Deferred Compensation 7,281 7,029 Crroup Health Insurance Premium 10,20 11,838 Dependant Health Ins Premium 2,787 2,787 Employee Assistance Program 46 46 Worker's Comp Insurance 6,055 6,077 Total Personal Services 1 , 154 CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE CAPITAL OUTLAY SCHEDULE Y DNISION EXPENDITURES PER FISCAL YEAR Description 2006-07 2007-08 2008-09 2009-10 2010-11 2011-12 TOTAL mbariums $ 35,000 $ - $ - $ ~ - $ - $ - $ 35,000 k retaining wall 46,943 46,943 155 (CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGETI CEMETERY DIVISION Code: 010059 Account Number Description FY 02/03 Actual FY 03/04 Actual FY 04/05 Actual Amended FY 05/06 Budeet FY 05/06 Proiected FY 06/07 Adopted Budeet PERSONAL SERVICES 511200 Regular Salaries 64,652 71,820 73,112 80,000 80,000 77,200 511400 Overtime 768 819 1,170 900 900 900 512100 FICA Taxes 4,783 5,239 5,645 6,204 6,204 5,990 512215 Clothing Allowance 200 200 200 200 200 200 512225 Deferred Compensation 5,888 6,516 6,938 7,299 7,281 7,029 512301 Group Health Insurance Premium 8,831 12,623 15,554 10,240 10,240 11,838 512305 Dependant Health Ins Premium 2,892 4,143 3,360 2,787 2,787 2,787 512309 Employee Assistance Program 46 42 46 46 46 46 512400 Worker's Comp Insurance 6,769 8,173 6,490 6,055 6,055 6,077 TOTAL PERSONAL SERVICES 94,829 109,575 112,515 113,731 113,713 112,067 OPERATING EXPENDITURES 533415 Janitorial Services 0 0 0 0 1,890 2,010 534101 Telephone 762 1,036 1,440 1,400 1,400 1,375 534110 Internet Access 1,058 351 597 600 600 600 534310 Electric 1,433 1,723 1,212 1,325 1,630 1,870 534610 R & M -Buildings 428 0 4,245 200 584 200 534620 R & M-Vehicles 504 56 ~ 11 200 200 200 534630 R & M -Office Equipment 0 0 - 31 100 100 400 534640 R & M-Operating Equipment 2,274 2,535 3,392 3,900 3,900 2,350 534650 R & M-Radios 0 84 0 285 285 285 534685 R & M -Grounds Maintenance 3>990 3,499 13,857 15,700 12,780 3,122 535200 Deparonental Supplies 3,507 3,098 3,520 2,450 2,450 3,100 535210 Computer Supplies 143 59 12 100 100 100 535220 Cleaning Supplies 287 65 217 100 150 220 535230 Small Tools and Equipment 1,363 2,512 704 530 530 700 535260 Gas and Oil 865 1,233 1,539 1,000 1,800 2,000 535270 Uniforms and Shoes 698 607 678 760 760 760 535275 Safety Equipment 124 98 133 100 200 200 535410 Dues and Memberships 195 195 245 245 245 245 535420 Books and Publications 32 0 0 0 0 20 TOTAL OPERATING EXPENDITURES 17,761 17,151 31,833 28,995 29,604 19,757 CAPITAL OUTLAY 606400 Vehicles and Equipment 1,060 13,120 1,244 9,000 9,000 35,000 TOTAL CAPITAL OUTLAY 1,060 13,120 1,244 9,000 9,000 35,000 TOTAL CEMETERY DIVISION 113,650 139,846 145,592 151,726 152,317 166,824 156 CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGETI PUBLIC WORKS DEPARTMENT BUILDING MAINTENANCE DIVISION The Building Maintenance Division is responsible for the maintenance and repair for all city buildings and facilities and the supervision of contractors/vendors to ensure contractual obligations are fulfilled. The division also provides miscellaneous janitorial services and support to all community activities as well as all departments such as moving office equipment and furniture. FISCAL YEAR 2006 ACCOMPLISHMENTS / Completed all Hurricane Frances, Jeanne, and Wilma facility related damages. / Renovated football field restrooms / Cleaned all buildings at the City hall complex. / Supported and assisted other departments and divisions with repairs. / Supervised outside contractors on various jobs within the City. / Facilitated the move for Public Works Department, Engineering Department, and Airport Department to the new airport administration building. FISCAL YEAR 2007 GOALS AND OBJECTIVES - Continue to maintain all city buildings. - Continue to provide courteous services to all city departments and community activities. PERFORMANCE MEASURES Performance Indicators Actual 2003/2004 Actual 2004/2005 Projected 2005/2006 Projected 2006/2007 Number of facility and sites maintained 39 43 43 44 Total square footage maintained 105,328 160,328 160,328 169,769 Total number of work orders completed 350 600 600 350 Cost per square foot maintained * N/A $2.93 $0.99 $0.99 * The higher cost per square foot maintained for FY 2004/05 is due to hurricane repairs. PROGRAM BUDGET DESCRIPTION FOR THE BUILDING MAINTENANCE DIVISION STAF FING NATURE OFACT7VITY OS/Ob 06/07 80.003'0 75.00% Pro a Maintenance -Provide continuous maintenance and repair to all City buildings an facilities. These maintenance and repair activities aze in the following disciplines: Desi Construction Electrical Paintin Plumbin Cabine Ca en and General 10.003:0 15.00% General Administration -Supervise City facility contractors to ensure contractual obligatio enforced. Provide general administrative duties to ensure overall efficient operation of City own facilities and the re azation of annual division bud et. 10.00% 10.00% anitorial Services -Perform duties such as supporting community activities, moving offic furniture, and providing janitorial services for all City facilities 100.00% 100.003'0 157 (CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGETi BUILDING MAINTENANCE DIVISION BUDGET SUMMARY Fiscal Year 2006-2007 adopted budget for the Building Maintenance is $167,515. This compares to the ected expenditures of $159,269, a increase of $8,246 or 5.290. Amended Projected Adopted. FY 03-04 FY 04-05 FY 05-06 FY OS-06 FY 06-07 Actual Actual Budget Expenditures Budget Difference 1 Services N/A $ 141,221 $ 94,983 $ 88,386 $ 98,510 $ 10,124 ng Expenses N/A 329,791 128,985 70,883 69,005 (1,878) Outlay N/A - - - - - N/A $ 471,012 $ 223,968 $ 159,269 $ 167,515 $ 8,246 cal Yeaz Ob-07 Adopted Budget: jor Current Level Changes from cal Year 2005-46 Projected Expenditures Difference rease for CWA employees per CWA Union Contract, and an increase in deferred compensation ich is wage driven. $ 10,124 Operating Expenses -Net decrease due to hurricane repairs in FY 2005-06. $ (1,878) PERSONAL SERVICES SCHEDULE MAINTENANCE F/T/E Projected Adopted PAY POSITION YEARS Expenditure Budget POSITION RANGE GRADE 04-05 OS-06 06-07 OS-06 06-07 Maintenance Supervisor 30,044 / 54,263 ZSB 1.00 1.00 1.00 $ 34,200 $ 38,500 nce Worker II 21,931 / 39,610 16 2.00 1.00 1.00 19,000 24,000 $ 53,200 $ 62,500 ~ Overtime 6,000 6,000 FICA Taxes 4,544 5,256 Clothing Allowance 200 200 Deferred Compensation 5,346 6,183 Group Health Insurance Premium 10,083 11,753 Dependant Health Ins Premium 5,412 2,355 Employee Assistance Program 46 46 Worker s Comp Insurance 3555 4,217 Total Personal Services $ 88,386 $ 98,510 158 CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGETI BUILDING MAINTENANCE DIVISION Code: 010056 Account Number Description FY 02/03 Actual FY 03/04 Actual * FY 04/05 Actual Amended FY 05/06 Budget FY 05/06 Projected FY 06/07 Adopted Budget PERSONAL SERVICES 511200 Regular Salaries 104,188 N/A 85,207 58,580 53,200 62,500 511400 Overtime 8,420 N/A 5,411 6,000 6,000 6,000 512100 FICA Taxes 8,081 N/A 6,667 4,940 4,544 5,256 512215 Clothing Allowance 300 N/A 300 200 200 200 512225 Deferred Compensation 1Q135 N/A 8,144 5,812 5,346 6,183 512301 Group Health Insurance Premium 17,570 N/A 21,752 10,111 10,083 11,753 512305 Dependant Health Ins Premium 5,581 N/A 7,037 5,412 5,412 2,355 512309 Employee Assistance Program 92 N/A 61 46 46 46 512400 Worker's Comp Insurance - 9,338 N/A 6,642 3,882 3,555 4,217 TOTAL PERSONAL SERVICES 163,705 N/A 141,221 94,983 88,386 98,510 OPERATING EXPENDITURES 533400 Other Contractual Services 735 N/A ' 60 4,650 4,650 4,$00 533415 Janitorial Services 0 N/A 43,924 67,200 9>600 10,215 533420 Pest/Weed Control 1,295 N/A 1,469 2,400 2,400 3,000 534101 Telephone 3 N/A 67 29 250 250 534105 Cellular Telephone 897 N/A 554 1,553 575 960 534110 Internet Services 0 N/A 8 0 42 42 534420 Equipment Leases 0 N/A 0 0 1>280 1>350 534610 R & M -Buildings 27,554 N/A 265,175 34,965 36,000 30,000 534620 R & M-Vehicles 332 N/A 4,128 500 500 700 534630 R& M -Office Equipment 0 N/A 0 0 0 300 534640 R & M-Operating Equipment 335 N/A 33 400 400 400 534650 R & M-Radios 129 N/A 0 100 0 0 534920 Legal Ads 0 N/A 0 0 117 0 535200 Departmental Supplies 1,055 N/A 986 3,250 1,500 1,500 535210 Computer Supplies 0 N/A 0 0 0 150 535220 Cleaning Supplies 8,265 N/A 9,471 7,500 8,500 9,500 535230 Small Tools and Equipment 3,801 N/A 760 1,500 1,500 1,500 535250 Building Supplies 2,212 N/A 1,432 1,500 1,500 2,000 535260 Gas and Oil 1,767 N/A 1,085 2,600 1,500 1,500 535270 Uniforms and Shoes 1,354 N/A 639 538 269 538 535275 Safety Equipment 0 N/A 0 300 300 300 TOTAL OPERATING EXPENDITURES 59,186 N/A 329,791 128,985 70,883 69,005 CAPITAL OUTLAY 606400 Vehicles and Equipment 3,800 N/A 0 0 0 0 TOTAL CAPITAL OUTLAY 3,800 N/A 0 0 0 0 TOTAL BUILDING MAINTENANCE 226,691 N/A 471,012 223,968 159,269 167,515 *The Building Maintenance Division was combined with the Road & Maintenance Division for FY 2003/04, therefore the information is not available. 159 CITY OF SEBASTIAN FLORIDA 2006/2007 ANNUAL BUDGE CITY OF This Page Intentionally Left Blank 160 HOME OF PELICAN ISLAND CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGET GENERAL FUND -NON-DEPARTMENTAL This budget account includes costs not related to specific departmental service objectives or programs. Funding is specifically provided for General Liability Insurance, Florida League of Cities membership, and a contingency account for unanticipated expenditures. The largest category of expenditures in this budget is for payments for general property and casualty liability insurance premium, payment to Community Redevelopment Agency for tax increment revenue, and general government utilities. NON-DEPARTMENTAL BUDGET SIIMMA.RY Fiscal Year 2006-2007 adopted budget for Non-departmental is $1,150,380. This compares to the 2005-06 nditures of $1,798,686, a decrease of $648,380 or 36%. Amended Projected Adopted FY 03-04 FY 04-05 FY OS-06 FY 05-06 FY 06-07 ~, Actual Actual Budget Expenditures Budget Difference 'i Services $ 9,188 $ 8,135 $ 10,000 $ 10,000 $ 10,000 $ - ;Expenses 563,153 573,987 676,562 649,397 936,152 286,755 rating 6,500 - 963,429 1,139,289 204,228 (935,061) $ 578,841 $ 582,122 $ 1,649,991 $ 1,798,686 $ 1,150,380 $ (648,306) cal Year 2006-07 Adopted Budget: jor Current Level Changes from cal Year 2005-06 Projected Expenditures: Iifference Personal Services - No change from prior year. $ - Operating Expenses -Increase mainly due to the increase in property and casualty liability insurance :mium and payment to Community Redevelopment Agency (CRA) due to property value increases in the .A area. $ 286,755 Non-Operating Expenses -Decrease due to the amount transferred to Building Department in FY 2005- budget. $ (935,061) 161 CITY OF SEBASTIAN FLORIDA 2006/2007 ANNUAL BUDGE NON-DEPARTMENTAL Code: 010099 Account Number Description FY 02/03 Actual FY 03/04 Actual FY 04/05 Actual Amended FY 05/06 Budget FY 05/06 Protected FY 06/07 Adopted Budget PERSONAL SERVICES 512500 Unemployment 8,254 9,188 8,135 10,000 10,000 10,000 TOTAL PERSONAL SERVICES 26,128 9,188 8,135 10,000 10,000 10,000 OPERATING EXPENDITURES 533]00 Professional Services 3,500 0 2,580 2,500 3,250 3,500 533120 Consultants 50,103 93,622 0 26,392 ~ 26,392 0 533400 Other Contractual Services 0 922 45,562 1,000 1,000 1,000 533425 Contract Mowing Services 910 4,160 7,477 2,500 4,800 5,000 533426 Code Enforcement Lot Cleaning 0 0 1,900 0 0 0 534101 Telephone 19,258 3,641 4,797 4,738 2,500 2,500 534120 Postage 5,834 5,918 5,676 6,200 6,000 6,000 534310 Electric 18,376 21,635 49,649 52,000 73,000 75,000 534320 Water/Sewer 2,764 6,116 4,536 4,600 4,300 4,300 534500 Insurance 128,165 229,574 217,304 313,230 275,000 475,000 534610 R&M Building 0 0 0 0 420 0 534620 R&M Vahicles 0 0 (7,435) 0 60 0 534630 RBtM Office equipment 0 0 405 0 0 0 534700 Printing and Binding 8,911 9,346 9,652 9,296 8,708 9,143 534805 4th of July 20,075 19,198 19,682 19,000 19,000 19,000 534815 Brick Paving 3,318 645 1,086 1,000 1,000 1,000 534825 Advertising Expenditures 4,586 3>488 5,585 5,000 5,000 5,000 534830 Special Events Expense 4,883 4,130 8,613 8,000 8,000 8,000 534835 Special Employee Events 2,542 1,613 2,755 3,000 3,000 3,000 534944 Supplies-PS Empl Exp Fund 1,719 1,827 991 3,350 3,350 3,350 534945 Supplies-General Empl Exp Fund 2,902 2,266 4,734 3,000 3,000 3,000 534980 PMT-Riverfront Redevelop Fund 104,157 136,705 160,753 191,770 178,786 289,762 535200 Departmental Supplies 3,829 4,686 5,727 4,000 4,000 4,000 535210 Computer Supplies 22,192 0 1,749 0 170 0 535260 Gas and Oil 0 0 0 0 64 0 535410 Dues and Memberships 1,543 1,664 1,736 1,736 1,919 1,919 535420 Books and Publications 0 250 78 250 78 78 535454 PBA Tuition Reimb Plan 2,452 0 1,375 1,500 1,500 1,500 535455 CWA Tuition Reimb Plan 0 0 0 500 500 500 535690 Other Human Services 0 0 5,685 0 0 0 535710 Non-Ad Valorem Tax 11,801 11,747 11,335 12,000 14,600 ~ 14,600 TOTAL OPERATING EXPENSES 423,820 563,153 573,987 676,562 649,397 936,152 NON-OPERATING 909132 Trfr to CIP Fund 320 0 0 0 0 0 80,000 909139 Trfr to Fund 390 Facility Improvements 0 6,500 0 0 0 0 X09480 Tr1r to Fund 480 Building 0 0 0 802,490 1,139,289 0 909901 Contingency 0 0 0 160;939 0 124,228 OTAL NON-OPERATING 284,000 6,500 0 963,429 1,139,289 204,228 TOTAL NON-DEPARTIVIENTAL 734,148 578,841 582,122 1,649,991 1,798,686 1,150,380 162 'CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGET SPECIAL REVENUE FUNDS Special Revenue Funds are used to account for the proceeds of revenue sources (other than Major Capital Projects) that are legally required to be spent for specific purposes. These Special Revenue Funds include the following: Local Option Gas Tax Fund (LOGY) $ 765,000 Discretionary Sales Tax Fund (DST) 3,240,300 Recreation Impact Fee Fund 405,000 Stormwater Utility Fund 1,298,676 Law Enforcement Forfeiture Fund 11,500 G.R.E.A.T. Program Fund 10,000 TOTAL $ 5,730,476 163 (CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGETi LOCAL OPTION GAS TAX The local option gas tax is a six-cent per gallon tax levied by Indian River County. The tax funds are distributed to participating cities within the County on a percentage basis determined by the City's population and amount of annual transportation-type expenditures. The funds can be used for payment of debt service on loans and bonds issued to finance acquisition and construction of roads, as well as road maintenance and signage. High fuel costs and change in consumer driving pattern have contributed to the lower than projected revenues for FY 2005-06. The 2006-2007 allocation for the City of Sebastian is estimated at $720,000. The estimate is based on area population and City's transportation expenditures. LOCAL OPTION GAS TAX FUND REVENUE Code: 120010 Account Number Description FY 02/03 Actual FY 03/04 Actual FY 04/05 Actual Amended FY 05/06 Budeet FY 05/06 Projected FY 06/07 Adopted Budeet TAXES 312400 Local Option Gas Tax 675,554 722,828 747,418 760,000 720,000 720,000 TOTAL TAXES 675,554 722,828 747,418 760,000 720,000 720,000 MISCELLANEOUS REVENUE 331900 Federal Grant - FEMA 0 13,426 113,102 0 0 0 331902 Federal Grant - FHwA 0 0 28,425 0 0 0 334100 State Grant - DCA 0 746 6,207 0 0 0 334492 FDOT Lighting Agreement 1,755 6,914 16,036 0 0 0 361100 Interest Income (406) 0 2,902 0 9,000 10,000 361105 SBA Interest Earnings 11,168 12,447 25,032 12,000 30,000 35,000 TOTAL MISCELLANEOUS REVENUE 12,517 33,533 191,704 12,000 39,000 45,000 NON-REVENUE SOURCES 389991 Appropriation From PY Fund Balance 0 0 39,429 0 0 TOTAL NON-REVENUE SOURCES 0 0 0 39,429 0 0 TOTAL LOCAL OPTION GAS TAX 688,071 756,361 939,122 811,429 759,000 765,000 164 1CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGETI .LOCAL OPTION GAS TAX FUND EXPENDITURES Code: 120051 Account Number Descriation FY 02/03 Actual FY 03/04 Actual FY 04/05 Actual Amended FY 05/06 Budget FY 05/06 Proiected FY 06/07 Adopted Budget OPERATIl\TG EXPENDITURES 533452 Maintenance 0 0 0 15,000 15,000 0 534315 Public Lighting 147,750 164,177 165,762 166,000 166,000 174,300 534505 Railroad Crossing Insurance 2,820 0 0 3,899 3,899 3,899 534695 Railroad Crossing Maintenance 48,159 4,230 4,230 4,230 4,230 4,230 535310 Road Materials and Supplies 17,775 0 0 0 783 0 535380 Signalizadon Supplies 33,778 36,304 153,290 22,300 20,000 20,000 TOTAL OPERATING EXPENDITURES 250,282 204,711 323,282 211,429 209,912 202,429 CAPITAL OUTLAY 606400 Vehicles and Equipment 0 2,172 3,600 0 0 0 TOTAL CAPTTAL OUTLAY 0 2,172 3,600 0 0 0 DEBT SERVICE 707105 Principal -Paving Loan 187,911 196,283 205,027 214,121 214,121 223,646 707205 Interest -Paving Loan 112,088 103,717 94,973 85,879 85>879 76,354 TOTAL DEBT SERVICE 299,999 300,000 300,000 300,000 300,000 300,000 NON-OPERATING 909101 Trfr to General Fund 001 0 61,672 0 0 0 0 909133 Tr& to Transp Impr Fund 330 150,000 150,000 240,000 300,000 300,000 262,571 TOTAL NON-OPERATING 150,000 211,672 240,000 300,000 300,000 262,571 ' TOTAL LOCAL OPTION GAS TAX 700,281 718,555 866,882 811,429 809,912 765,000 165 CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNLJAL BUDGE DISCRETIONARY SALES TAX Tlie discretionary sales tax is a seventh-cent or an additional one-cent sales tax levied by Indian River County. The tax funds aze distributed to participating cities within the County on a percentage basis determined by the City's population. The funds can be used to finance, plan, and construct infrastructure, land acquisition for recreation or preservation, and land improvement. The 2006-2007 allocation for the City of Sebastian is estimated at $3,127,000. This represents a 13.7% increase over the 2005-2006 estimated projection of $2,750,000. The increase in area population and consumer spending has contributed to the increase in revenue projection. This revenue source is has been extended by referendum vote to December 31, 2019. DISCRETIONARY SALES TAX FUND REVENUE Code: 130010 ccount umber Description FY 02/03 Actual FI' 03/04 Actual FY 04/05 Actual Amended FY 05/06 Budget FY 05/06 Proiected FY 06/07 Adopted Budget TAXES , 312600 Discretionary Sales Tax 1,925,206 2,180,913 2,713567 2,500,000 2,750,000 3,127,000 TOTAL TAXES 1,925,206 2,180,913 2,713,567 2,500,000 2,750,000 3,127,000 MISCELLANEOUS REVENUE 361100 Interest Income 2,089 0 2,616 0 30,000 33,300 361105 SBA Interest Earnings 23,340 15,976 53,610 25,000 75,000 80,000 TOTAL MISCELLANEOUS REVENUE 25,429 15,976 56,226 25,000 105,000 113,300 NON-REVENUE SOURCES 389991 Appropriation From PY Fund Balance 0 0 0 0 0 0 TOTAL NON-REVENUE SOURCES 0 0 0 0 0 0 TOTAL DISCRETIONARY SALES TAX 1,950,635 2,196,889 2,769,793 2,525,000 2,855,000 3,240,300 166 ICITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGETI DISCRETIONARY SALES TAX FUND EXPENDITURES Code: 130051 Amended FY 06/07 ccount FY 02/03 FY 03/04 FT 04/05 FY 05/06 FY 05/06 Adopted umber Description Actual Actual Actual Budget Projected Budget NON-OPERATING 909101 Interfund Trfr to 001 - GF 370,919 198,162 279,013 240,250 240,250 272,800 909123 Interfuud Trfr to 230-Series 2003 DSF 389,390 842,702 793,314 1,032,844 1,032,844 1,033,207 909131 Trfi- to Capital Projects Fund 310 234,332 154,693 154,693 454,693 454,693 1,534,293 909132 Trfr to CIP Fund 320 335,000 434,000 40,000 0 0 0 909133 Trfr to Transp Impr Fund 330 630,924 330,000 310,000 0 0 400,000 909139 Trfr to Facility Improvement Fund 390 0 0 200,000 0 0 0 909145 Try to Fund 455 AP 250,000 175,000 106,500 0 0 0 909990 Unappropriated 0 0 0 797,213 0 - 0 TOTAL NON-OPERATING 2,210,565 2,134,557 1,883,520 2,525,000 1,727,787 3,240,300 TOTAL DISCRETIONARY SALES TAX 2,210,565 2,134,557 1,883,520 2,525,000 1,727,787 3,240,300 167 CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGETI RECREATION IMPACT FEE FUND The Recreation Impact Fee was established to enable the City to allow growth and development to proceed in the City in compliance with the adopted Comprehensive Plan, and to regulate growth and development so as to require growth and development to share in the burden of growth by paying its pro rata share for the reasonably anticipated expansion costs of the recreational system improvements. Additionally, the City through impact fees seeks to provide an equitable, fair share basis for new and expanded recreational facilities concurrent with the impact and needs generated by new development. (Ordinance 0-01-15) RECREATION IlVIPACT FEE FUND REVENUE Code: 160010 Account Number Description FY 02/03 Actual FY 03/04 Actual FY 04/05 Actual Amended FY 05/06 Budget FY 05/06 Proiected FY 06/07 Adopted Budget MISCELLANEOUS REVENUE 361100 Interest Income 1,918 3,330 3,872 0 20,000 20,000 361105 SBA Interest Eanungs 5,457 5,659 15,610 12,000 25,000 25,000 363270 Recreation Impact Fee 395,850 557,700 385,775 360,000 360,000 360,000 TOTAL MISCELLANEOUS REVENUE 403,225 566,689 405,257 372,000 405,000 405,000 TOTAL RECREATION IMPACT FEE 403,225 566,689 405,257 372,000 405,000 405,000 RECREATION IMPACT FEE FUND EXPENDITURES Code: 160051 Amended FY 06/07 Account FY 02/03 FY 03/04 FY 04/05 FY 05/06 FY 05/06 Adopted Number Description Actual Actual Actual Budget Proiected Budget NON-OPERATING 909132 Trfr to CIP Fund 320 190,000 137,927 335,121 245,000 245,000 70,000 909990 Unappropriated 0 0 0 127,000 0 335,000 TOTAL NON-OPERATING 190,000 137,927 335,121 372,000 245,000 405,000 TOTAL RECREATION IMPACT FEE 190,000 137,927 335,121 372,000 245,000 405,000 168 CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGETI STORMWATER UTILITY FUND The Stormwater Utility Fund was established by the City to provide a dedicated funding source for the purpose of managing the City's stormwater system, to prepare, construct and manage betterments and improvements to the stormwater system, regulate the use of the stormwater system, and perform routine maintenance and minor improvements. The Stormwater Utility Fee is based upon a single residential ERU in the amount of $4.00 per month, or $48.00 per year. (Ordinance 0-01-16) STORMWATER UTILITY FUND REVENUE Code: 163010 Account Number Description FY 02/03 Actual FY 03/04 Actual FY 04/05 Actual Amended FY 05/06 Budget FY 05/06 Proiected FY 06/07 Adopted Budeet MISCELLANEOUS REVENUE 361100 Interest Income 16,126 8,413 3,164 3,000 25,000 25,000 361105 SBA Interest Earnings 8,082 12,692 29,895 26,000 60,000 60,000 361150 Other Interest 317 408 941 1,200 1,200 1,200 363630 Stormwater Utility Fee 728,393 757,712 758,887 804,980 804,980 820,000 389991 Appropriation from prior year fund balance 0 0 0 0 0 392,476 TOTAL MISCELLANEOUS REVENUE 752,918 779,225 792,887 835,180 891,180 1,298,676 TOTAL STORII~VATER UTILITY 752,918 779,225 792,887 835,180 891,180 1,298,676 STORMWATER UTILITY FUND EXPENDITURES Code: 163051 Account Number Description FY 02/03 Actual FY 03/04 Actual FY 04/05 Actual Amended FY 05/06 Budeet FY 05/06 Proiected FY 06/07 Adopted Budeet OPERATING EXPENDITURES 533100 Professional Services 0 7,000 1,789 3,500 3,500 3,500 533411 Permit Fees 0 5,325 0 0 0 0 534120 Postage 221 125 0 0 0 0 534955 Refunds 8,767 0 0 0 0 0 535200 Departmental Supllies 0 600 0 0 0 0 TOTAL OPERATING EXPENDITURES 8,988 13,050 1,789 3,500 3,500 3,500 NON-OPERATING 909101 Interfund Trfr to 001 - GF 145,322 154,556 160,996 394,112 394,112 421,346 909263 Interfund Trfr to Fund 263 0 209,387 441,675 437,568 437,568 437,273 909363 ]nterfund Trfr to SIF Fund 363 10,160 0 142,790 0 0 436,557 TOTAL NON-OPERATING 155,482 363,943 745,461 831,680 831,680 1,295,176 TOTAL STORMWATER UTILITY 164,470 376,993 747,250 835,180 835,180 1,298,676 169 CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE LAW ENFORCEMENT FORFEITURE FUND The Law Enforcement Forfeiture Fund is established pursuant to Section 932.705 for reporting revenues associated with seized or forfeited property by the Police Department under the Florida Contraband Forfeiture Act as well as expenditures related to funding equipment purchases for law enforcement purposes, matching funds for Federal Grants, and to support Drug Treatment Programs, Drug Prevention Programs, School Resource Officer Program, Crime Prevention, or Safe Neighborhood Programs. LAW ENFORCEMENT FORFEITURE FUND REVENUE Code: 190010 Account Number DescriaHon FY 02/03 Actual FY 03/04 Actual FY 04/05 Actual Amended FY 05/06 Budget FY 05/06 Proiected FY 06/07 Adopted Budget FINES AND FORFEITS 351200 Confiscated Property 3,000 10,130 7,604 5,000 13,000 8,000 TOTAL FINES AND FORFEITS 3,000 10,130 7,604 5,000 13,000 8,000 MISCELLANEOUS REVENUE 361100 Interest Income (30) 1 320 0 1,000 1,000 365000 Sale of Surplus 805 717 265 0 550 0 366000 Contributions and Donations 6,110 6,816 2,363 5,000 2,500 2,500 TOTAL MISCELLANEOUS REVENUE 6,885 7,534 2,948 5,000 4,050 3,500 TOTAL LAW ENFORCEMENT FORFEITURE 9,885 17,664 10,552 10,000 17,050 11,500 170 CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE LAW ENFORCEMENT FORFEITURE FUND EXPENDITURES Code:1900~1 Account Number Description FY 02!03 Actual FY 03/04 Actual FY 04/05 Actual Amended FY 05/06 Budget FY 05/06 Proiected FY 06/07 Adopted Budeet OPERATL'~1G EXPENDITURES 534966 D.A.R.E. Expenditures 2,304 2,319 6,753 2500 2,500 4,000 535380 Departmental Supplies 6,642 7,437 1,502 7,500 7,500 7,500 535450 Training & Education 540 0 927 0 0 0 TOTAL OPERATING EXPENDITURES 9,486 9,756 9,152 10,000 10,000 11,500 CAPITAL OUTLAY 606400 Vehicles and Equipment 9,595 1,203 0 0 0 0 TOTAL CAPITAL OUTLAY 9,595 1,203 0 0 ~ 0 0 NON-OPERATING 708199 Other Grants & Aids 500 0 0 0 0 0 TOTAL NON-OPERATING 500 0 0 0 0 0 TOTAL LAW ENFORCEMENT FORFEITURE 19,581 10,959 9,182 10,000 10,000 11,500 171 1CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGETI G.R.E.A.T. PROGR-AM FUND The Gang Resistance Education and Training (G.R.E:A.T.) Program is designed to help children set goals for themselves, resist pressures, learn how to resolve conflict without violence, and understand how gangs and youth violence impact the quality of their lives. G.R.E.A.T. students discover for themselves the ramifications of gang youth through structured exercises and interactive approaches to learning. G.R.E.A.T. PROGRAM FUND REVENUE Code: 191010 Account Number Description FY 02/03 Actual FY 03/04 Actual FY 04/05 Actual Amended FY 05/06 Budeet FY 05/06 Projected FY 06/07 Adopted Budeet INTERGOVERNMENTAL REVENUE 331207 GR.E.A.T. Grant Revenue 8,704 11,104 10,654 9,894 9,894 10,000 TOTAL INTERGOVERNMENTAL REVENUE 8,704 11,104 10,654 9,894 9,894 10,000 MISCFi.i.ANF.OUS REVENUE 361100 InterestIncome - (8) 0 11 0 50 0 366000 Contributions and Donations 200 0 0 0 0 0 TOTAL MISCELLANEOUS REVENUE 192 0 11 0 50 0 TOTAL G.R.E.A.T. PROGRAM 8,896 11,104 10,665 9,894 9,944 10,000 G.R.E.A.T. PROGRAM FUND EXPENDITURES Code: 191051 Amended FY 06/07 Account FY 02/03 FY 03/04 FY 04/05 FY 05/06 FY 05/06 Adopted Number - Description Actual Actual Actual Budeet Projected Budeet OPERATING E%PENDITURF,S 534000 Travel and Per Diem 0 - 0 0 0 0 0 534967 GR.E.A.T. Expenditures 9,529 10,279 10,663 9,894 9,894 10,000 TOTAL OPERATING EXPENDITURES 9,529 10,279 10,663 9,894 9,894 10,000 TOTAL G.R.E.A.T. PROGRAM 9,529 10,279 10,663 9,894 9,894 10,000 172 CITY OF SEBASTIAN FLORIDA 2006/2007 ANNUAL BUDGE Debt Service Funds are used to account for the accumulation of pledged funds that are legally restricted to pay the city's general government bonded debt obligations. These Debt Service Funds include the following: ~ Discretionary Sales Surtax Revenue Bonds Debt Service Fund Stormwater Utility Revenue Bonds Debt Service Fund The City currently has no plan for future debt. Detailed debt service payment schedule is located on page 235 to page 239 in the schedules section of this document. 173 CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGETI DISCRETIONARY SALES SURTAX REVENUE BONDS DEBT SERVICE FUND This debt service fund is used to record debt service payments associated with the Discretionary Sales Surtax Revenue Bonds, Series 2003 and Series 2003A. The discretionary sales tax backed revenue bonds are for fifteen (15) years. The outstanding debt for this fund is $9,825,000 as of September 30, 2006. DISCRETIONARY SALES SURTAX REVENUE BONDS DEBT SERVICE FUND REVENUE Code: 230010 ccount umber Description FY 02/03 Actual FY 03/04 Actual FY 04/05 Actual Amended FY 05/06 Budget FY 05/06 Proiected FY 06/07 Adopted Budget MISCELLANEOUS REVENUE 361100 Interest Income (262) 9S 102 200 0 0 361105 SBA Interest Earnings 1,030 3,489 4,224 7,500 1,200 1,975 TOTAL MLSCELLANEOUS REVENUE 768 3,584 4,326 7,700 1,200 1,975 NON-REVENUE SOURCES 381130 Interfund Trfr from 130 DST 389,390 842,702 793,313 1,032,844 1,032,844 1,033,207 384090 Debt Proceeds-Pub Fac Debt 296,000 126,780 0 0 0 0 TOTAL NON-REVENUE SOURCES 685,390 969,482 793,313 1,032,844 1,032,844 1,033,207 TOTAL DEBT SERVICE FUND 686,158 973,066 797,639 1,040,544 1,034,044 1,035,182 DISCRETIONARY SALES SURTAX REVENUE BONDS-DEBT SERVICE EXPENDITURES Code: 230051 ccount umber Description FY 02/03 Actual FY 03/04 Actual FY 04/05 Actual Amended FY 05/06 Budget FY 05/06 Proiected FY 06/07 Adopted Budget OPERATING EXPENDITURES 535205 Bank Charges 0 ~ 0 0 300 300 300 TOTAL OPERATING EXPENDITURES 0 0 0 300 300 300 DEBT SERVICE 707130 Principal -DST Series 2003 0 485,000 650,000 665,000 665,000 680,000 707230 Interest -DST Series 2003 0 321,770 380,844 367,844 367,844 353,207 707300 Other Debt Service Costs 0 1,300 1,675 2,700 1,675 1,675 707330 Cost of Iss-DST Series 2003 292,396 0 0 0 0 0 707331 Discount -DST Series 2003 929 0 0 0 0 0 909990 Unappropriated 392,833 0 0 4,700 0 0 TOTAL DEBT SERVICE 686,158 808,070 1,032,519 1,040,244 1,034,519 1,034,882 TOTAL DEBT SERVICE FITND 686,158 808,070 1,032,519 1,040,544 1,034,819 1,035,182 174 CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE STORMWATER UTILITY REVENUE BONDS DEBT SERVICE FUND This debt service fund is used to record debt service payments associated with the Stormwater Utility Revenue Bonds, Series 2003. The stormwater utility tax backed revenue bonds are for nineteen (19) years. The outstanding debt for this fund is $5,055,000 as of September 30, 2006. STORA~IWATER UTILITY REVENUE BONDS DEBT SERVICE FUND REVENUE Code: 263010 ccount umber Description FY 02/03 Actual FY 03/04 Actual FY 04/05 Actual Amended FY 05/06 Budget FY 05/06 Pro.iected FY 06/07 Adopted Budeet MISCELLANEOUS REVENUE 361100 Interest Income 0 28 130 200 0 0 361150 SBA Interest Earnings 0 471 292 80 800 875 TOTAL MISCELLANEOUS REVENUE 0 499 422 280 800 875 NON-REVENUE SOURCES 381163 Interfund Trfr from 163 SUF 0 209,387 441,672 437,568 436,973 437,273 384263 Debt Proceeds - Stormwater Series 2003 0 230,000 0 0 0 0 TOTAL NON-REVENUE SOURCES 0 439,387 441,672 437,568 436,973 437,273 TOTAL DEBT SERVICE FUND 0 439,886 442,094 437,848 437,773 438,148 STORMWATER UTILITY REVENUE BONDS DEBT SERVICE FUND EXPENDITURES Code: 263051 ccount umber Description FY 02103 Actual FY 03/04 Actual FY 04/05 Actual FY 05/06 Budget FY 05/06 Pro'ected FY 06/07 Adopted Budget DEBT SERVICE 707163 Principal - Stormwater Series 2003 0 105,000 235,000 235,000 235,000 240,000 707263 Interest - Stormwater Series 2003 0 94,528 206,673 201,973 201,973 197,273 707300 Otber Debt Service Costs 0 0 875 875 875 875 707360 Cost of Iss-Stormwater Series 2003 0 204,269 0 0 0 0 707361 Discount - Stormwater Series 2003 0 15,414 0 0 0 0 909990 Unappropriated 0 0 0 0 0 0 TOTAL DEBT SERVICE 0 419,211 442,548 437,848 437,848 438,148 TOTAL DEBT SERVICE FUND 0 419,211 442,548 437,848 437,848 438,148 175 (CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGETI Cl~Y OF This Page Intentionally Left Blank 176 HOME OF PELICAN IS-.LAND CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGETI INTRODUCTION Capital improvements include streets, buildings, building improvements, new parks, park expansions/improvements, airport runways, infrastructure improvements, and major, one-time acquisitions of equipment. Projects in the Capital Improvement Program generally cost more than $50,000 and last at least five years. The capital project funds section consists of all capital improvement projects for Fiscal Year 2006-07. The Capital Projects Funds include all of the City's "Pay as you go" and loan funded Capital Improvement Projects. Funding for the Fiscal Year 2006-07 projects is provided from Discretionary Sales Tax (DST), Local Option Gas Tax (LOGY), Recreation Impact Fee, Stormwater Utilities Fee, Airport Operating Fund, and State and Federal grants. Project expenditures are accounted for in Capital Project Funds and the Airport Projects Fund, but they are presented in a consolidated manner in the budget document to facilitate review of capital projects as a whole. Any projected operating costs associated with the Fiscal Year 2006-07 projects are programmed in the respected department/division's operating budget. The detail of the projected operating costs associated with each project can be found in the City's adopted Capital Improvement Program for FY 2007-2012. Some of the FY 2006-07 projects are either for replacement purposes or for infrastructure improvements, which do not require maintenance. There are no anticipated savings or revenues expected to result from the Fiscal Year 2006-07 projects. The adopted Capital Improvement Program for FY 2007-2012 is located on page 205 to page 232. - CAPITAL IMPROVEMENT FUND SOURCES AND USES OF FUNDS FOR FISCAL YEAR 2006 - 2007 REVENUE BY SOURCE Local Option Gas - Tax Fund 5.22g'o I}iscretionary Sales Grants .~ F ' ~; ~~ Tax Fund _ - 4S.S49o - p ~ -~ 38.43g'0 Recreation Impact Fee Fund ~rt Stormwater Utility 1.39% 0.75% Fund 8.679'0 177 CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE7 CAPITAL IlVIPROVEMENT FUND REVENUES BY SOURCE Local Option Gas Tax Fund $ 262,571 Discretionary Sales Tax Fund 1,934,293 Recreation Impact Fee Fund 70,000 Stormwater Utility Fund 436,557 Airport 37,500 Grants 2,292,500 TOTAL $ 5,033,421 CAPITAL IMPROVEMENT FUND EXPENDITURES BY TYPE Transportation $ 2,912,571 Recreation Facilities 1,081,156 Stormwater Improvements 800,000 Public Safety 85,000 Sub-total Capital Projects Debt Service TOTAL $ 4,878,727 154,694 $ 5,033,421 178 CITY OF SEBASTIAN, FLORIDA 2006/2007-ANNUAL BUDGET'S CAPITAL IMPROVEMENT PROGRAM BY PROJECT AND FUNDING SOURCE Local Recreation Stormwater Option Impact Utility Gas Tax DST Fees Fund Airport Grants Total Department/Proicct Police Department E911 System S 85,000 s 88,000 Parks & Recreation Hardee Park Improvement 5 50,000 S 50,000 Sch~~mann park Racquetball Basketball Courts S 80,000 S 80,000 Dog Park ~ 20,000 $ 20,000 Community Center Phase I - Design and Planning S 931,156 S 931,156 Stormwater 1/4 Round Swale Rehab $ 363,443 $ 436,557 $ 800,000 Engineering Barber St. Realignment $ 400,000 S 400.000 Easy St. Renovation 5 780,000 S 750,000 Sidewalk/Bike Paths $ 150,000 5 150,000 Street ~Zepaving $ 112,571 $ 112,571 Aiport Construct Taxiway C $ 37,500 $ 1,462,500 $ 1,500,000 Debt Service Equipment Lease $ 154,694 $ 154,694 Total ~ inn CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNiJAL BUDGE GTY OF This Page Intentionally Left Blank 1 AA HQME OF PELI-CAN ISLAND CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGET MUNICIPAL GOLF COURSE The Sebastian Golf Course is located in the City of Sebastian off of Main Street at the West entrance to the Airport and provides recreational enjoyment for the citizens of Sebastian and the surrounding communities. The facility includes an 18-hole golf course that is 6,717 yards in length and par 72, driving range, putting and chipping green, restaurant, lounge, and fully stocked Pro Shop. The Golf Course is established as an enterprise fund of the city. The fund is divided into three areas: Administration, Green Division, and Carts Division. GOLF COURSE SUMMARY OF REVENUE /EXPENSES Amended FY 06/07 FY 02/03 FY 03/04 FY 04/05 FY 05/06 FY 05/06 Adopted Description Actual Actual Actual Bud et Proiected Budeet Total Revenues $ 1,400,152 $ 1,679,940 $ 1,357,401 $ 1,669,979 $ 1,610,601 $ 1,634,235 Total GC Administration Division 607,815 679,842 889,801 1,011,384 1,007,486 951,038 Total GC Greens Division 536,741 534,850 539,384 545,571 550,176 576,300 Total GC Carts Division 93,328 83,735 96,233 113,024 106,736 106,897 Total Expenses $ 1,237,884 $ 1,298,427 $ 1,525,418 $ 1,669,979 $ 1,664,398 $ 1,634,235 Net Revenue over (Expenses) $ 162,268 $ 381,513 $ (168,017) $ - $ (53,797) $ - 410010 e Fiscal Year 2006-2007 adopted budget for Golf Course fund revenue is $1,634,235. This compares to the 2005-0 ejected Golf Course fund revenue of $1,610,601, an increase of $23,634. Projected Adopted FY 03-04 FY 04-OS FY OS-06 FY OS-06 FY 06-07 Description Actual Actual Budeet Revenue Budeet Difference urges for services $1,436,004 $1,314,457 $1,588,584 $1,569,103 $1,594,510 $ 25,407 m-operating revenues 176,360 29,362 81,395 34,500 39,725 5,225 ant revenues 67,576 13,582 - 6,998 - (6,998) Total revenues and other sources $1,679,940 $1,357,401 $1,669,979 $1,610,601 $1,634,235 $ 23,634 Fiscal Year 06-07 Adopted Budget: Major Current Level Changes from 2005-Ob Projected Revenue Difference 1. Charges for services -Slight increase due to a projected increase in charges for services. $ 25,407 Non-operating revenues -Increase due to a projected increase in interest earnings. $ 5,225 Grant revenues -Net decrease due to hurricane reimbursements in FY 2005-06. (6,998)I ,o, CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGETI GOLF COURSE REVENUE Code: 410010 Account Number Descriution FY 02/03 Actual FY 03/04 Actual FY 04/05 Actual Amended FY 05/06 Budget FY 05/06 Projected FY 06/07 Adopted Budget CHARGES FOR SERVICES 347501 Green Fees 457,660 478,383 443>604 580,000 560,000 560,000 347502 Cart Rentals 693,341 734,510 655,975 770,000 750,000 768,000 347510 Driving Range Fees 45,259 43,601 39,850 50,000 45,000 50,000 347512 Club Storage Fees 633 675 450 525 150 650 347513 Club Rentals Fees 2,006 2,208 1,987 1,900 1,800 2,000 347520 Initiation Fees 0 0 0 0 16,000 10,000 347521 Membership Fees 87,014 74,648 59,277 63,139 76,985 81,000 347522 Handicap Fees 5,520 6>444 6,048 6,500 6,200 6,200 347523 Resident Cazd Fees - 27,225 35,100 38,202 41,900 40,000 41,000 347530 Non-Taxable Sales 151 255 171 150 100 100 347540 Pro Shop Sales 80>246 71,491 95>716 80,000 70,000 80,000 347541 Cost of Sales-Pro Shop (51,287) (48,628) (59,636) (42,000) (36,000) (42,000) 362100 Rents and Royalties 29,476 26,959 22,485 28,510 28,510 30,000 366000 Contributions 8r. Donations 0 0 0 0 2,898 0 369900 Other Miscellaneous Revenues 3,774 5,915 ~ 5,353 3,800 3,000 3,000 369941 Sales Tax Commissions 360 360 351 360 360 360 369945 Pro Lesson Fees 4,930 4,030 4,665 3,800 4,100 4,200 369995 Cash Over/Short 7 53 (41) 0 0 0 TOTAL CHARGES FOR SERVICES 1,386,315 1,436,004 1,314,457 1,588,584 1,569,103 1,594,510 NON-OPERATING REVENUE 361100 Interest Earnings (41) (36) 167 0 4,500 4,500 361105 SBA Interest Earnings 13,878 12,719 21>173 20,000 30,000 35,225 364100 Sale of Fixed Assets 0 0 300 0 0 0 369200 Insurance Proceeds 0 163>677 7,722 0 0 0 389990 Appr. Reserve for Encumbrances 0 0 0 61,395 0 0 TOTAL NON-OPERATING REVENUE 13,837 176,360 29,362 81,395 34,500 39,725 GRANTS 331901 FEMA -Federal Crrant 0 64,020 12,875 0 6,125 0 334901 FEMA -State Grant 0 3,556 707 0 873 0 TOTAL GRANT REVENUE 0 67,576 13,582 0 6,998 0 TOTAL GOLF COURSE REVENUES 1,400,152 1,679,940 1,357,401 1,669,979 1,610,601 1,634',235 i Q~ CITY OF SEBASTIAN. FLORIDA 2006/2007 ANNUAL BUDGETI GOLF COURSE ADMINISTRATION Administration is responsible for the management of the entire golf course. This includes, but is not limited to: preparing and administering golf course budget; hiring, training and supervision of all employees; promoting the game of golf through lessons and clinics, tournaments and league play; golf shop .operations including retail marketirAg; facility and clubhouse management including the restaurant, advertising and promotions; and golf course maintenance. This division handles all computer operations, monies, and reconciles and balances all cash operations, points of sale, tee times and the web site. FISCAL YEAR 2006 ACCOMPLISIIMENTS / On track to entertain 65,000 rounds. / Strong numbers regarding outside toumaments and league play. / Junior Golf continued to flourish with 112 attending summer academies. / Offered several free junior golf clinics throughout entire year. / Golf shop sales remain strong, in comparison to cost of goods. / Increase in annual membership sales. FISCAL YEAR 2007 GOALS & OBJECTIVES - Strive for 65,000 rounds of golf for 2007. - Continue to offer annual memberships with goal to attain man;mum number of members at 180. - Continue to offer and entertain at least 45 outside tournaments. - Continue to offer, oversee and manage several weekly leagues to increase number of rounds played. - Continue to offer a competitive golf shop with quality merchandise and wider selection. - Strive to instill in each golf course employee the importance of quality customer service. - Continue to work closely with golf course maintenance staff in order to produce the highest-quality golf course conditions possible. PERFORMANCE MEASUREMENT SERVICE PROGRAM Actual 2002/2003 Actual 2003/2004 Actual 2004/2005 Projected 2005/2006 Projected 2006/2007 NUMBER OF ANNUAL FEES SOLD ]37 116 91 85 135 Single Resident 63 54 44 42 55 Single Non-Resident 24 16 2b 7 20 Family Resident 40 34 9 26 46 Family Non-Resident 10 12 12 10 14 Resident/Discount Cards 855 993 933 1,000 1,000 TOTAL ANNUAL FEES SOLD 992 1,109 1,024 1,085 1,135 NUMBER OF ROUNDS PLAYED Annual Fee Rounds 10,988 8,498 6,933 6,200 8,000 Daily Fee Rounds 52,340 52,318 46,465 60,000 55,000 TOTAL NUMBER OF ROUNDS PLAYED 63,328 60,816 53,398 66,200 63,000 Junior Golf Academy Attendees 112 112 120 112 120 Outside Tournaments 47 41 40 50 45 Sebastian Open Players 145 145 145 145 144 1R~ iCITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGETI PROGRAM BUDGET DESCRIPTION FOR THE SEBASTIAN GOLF COURSE A A 1 20.00% 20.00% General Supervision -Provide effective, responsive and professional management, direction, control of daily golf operations, including training and forethought for innovative an ractical im rovements. 20.00% 20.00% Pro Shou -Provide friendly, consistent quality service to the public. The result of this direr contact combined with the amenities offered, produces customer satisfaction. 20.00% 20.00% Control of Course Play -Provide for orderly starting of play, speed and flow of play, an prevention of free play and abuse to golf course grounds, to enhance the enjoyment of th 20.00% 20.00% Golf Course Administration -Supervise all Golf Course operations, preparation of budget supervision of capital improvement programs. 20.00% 20.0096 Promote the Game of Golf -Provide golf instruction ,junior and adult clinics, go tournaments, charity events, speaking engagements, advertisements, and other creativ measures to attract and promote return play to Sebastian Golf Course 100.00% 100.00% GOLF COURSE ADMIlVISTRATION BUDGET SUMMARY ,The Fiscal Year 2006-2007 adopted budget for Golf Course Administration is $951,038. This compares to the 2005 06 projected expenses of $1,007,486, a decrease of $56,448 or S.b%. Amended Projected Adopted FY 03-04 FY 04-OS FY OS-06 FY OS-06 FY 06-07 Actual Actual Budget Expenses Budget Difference Personal Services $ 302,065 $ 264,063 $ 306,214 $ 306,505 $ 316,997 10,492 Operating Expenses 293,962 311,023 381,406 393,791 332,051 (61,740) Capital Outlay - - - - - - Debt Service 83,815 314,715 307,190 307,190 301,990 (5,200) Contingency - - 16,574 - - Total $ 679,842 $ 889,801 $1,011,384 $ 1,007,486 $ 951,038 $ (56,448) Year 2006-07 Adopted Budget: Current Level Changes from Year 2005-06 Projected Expenses: Difference 1. Personal Services -Net increase due to an 18% increase in health insurance premium, a SS% increase for CWA employees per CWA Union Contract and exempt employees per the Management Benefit Package. $ 10,492 Operating Expenses -Net decrease results in hurricane repairs made in FY 2005-06. $ (61,740) Capital Outlay - No forecasted capital outlay in FY 2006-07. $ Debt Service - In accordance with debt service schedule. $ (5,200) Contingency - No contigency budgeted in FY 2006-07. $ - 1Rd ' ICITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE'I~ PERSONAL SERVICES SCHEDULE .F COURSE ADMINISTRATION F/T/E PAY POSITION YEA RS POSITION RANGE GRADE 04-OS OS-06 06-07 Course Duector 52,670 / 95,129 81E 1.00 1.00 1.00 Golf Professional 32,186 / 58,131 29E 1.00 1.00 1.00 Cashier 24,389 /44,050 18B 1.00 1.00 1.00 inistrative Secretary 11.16 / 20.16 18 0.50 0.50 0.50 ~tant Cashier (P/T) 8.08 / 14.60 11 1,00 1.00 1.00 ~tant Cashier (TEMP) 0.50 0.50 0.50 ;er/Starter (6 P/'1~ 6.40 / 11.46 9 3.00 3.00 3.00 ;er/Starter (2 TEMP) 1.00 1.00 1.00 Projected Expense 05-06 $ 64,800 36,900 34,000 20,500 15,000 8,500 45,000 11,500 Adopted Budget 06-07 $ 71,900 39,000 35,500 21,200 16,000 6,000 43,000 10,000 9.00 9.00 9.00 Temporary Employees Overtime Lesson Bonus FICA Taxes Deferred Compensation Group Health Insurance Premium Dependant Health Ins Premium Employee Assistance Program Worker's Comp Insurance Unemployment Insurance Total Personal Services $ 216,200 $ 226,600 20,000 16,000 1,500 1,500 3,100 3,150 18,421 18,915 12,627 13,595 16,004 18,475 ' 10,605 10,605 300 300 6,748 6,857 1,Oao l,ooo $ 306,505 $ 316,997 CAPITAL OUTLAY S CHEDULE EXPENDITURES PER FISCAL YEAR Description 2006-07 2007-OS 2008-09 2009-10 2010-11 2011-12 TOTAL hazdwaze & software $ 13,000 $ - $ - $ - $ - $ 13,000 - 13.000 $ - - - - $ 13.000 185 CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGETI GOLF COURSE ADMINISTRATION DIVISION Code: 410110 Account Number Desciintion FY 02/03 Actual FY 03/04 Actual FY 04/05 Actual Amended FY 05/06 Budget FY OS/06 Proiected FY 06/07 Adopted Budeet PERSONAL SERVICES: SII200 Regular Salaries 178,276 229,466 187,399 216,200 216,200 226,600 511300 Temporary Salaries 9,847 6,327 5,766 20,000 20,000 16,000 511400 Overtime 1,502 1,825 1,028 1,500 1,500 1,500 511500 Lesson Bonus 3>938 3,161 3,206 2,850 3,100 3,150 512100 FICA Taxes 14,322 14,525 14,265 18,402 18,421 18,915 512225 Deferred Compensation 10,407 10,692 11,609 12,605 12,627 13,595 512301 Group Health Insurance Premium 13,244 18,983 23,411 16,004 16,004 18,475 512305 Dependant Health Ins Premium 5,508 7,930 9,759 10,605 10,605 10,605 512309 Employee Assistance Program 257 252 250 300 300 300 512400 Worker's Comp Insurance 8,952 8,904 7,362 6,748 6,748 6,857 512500 Unemployment Insurance 837 0 8 1,000 1,000 1,000 TOTAL PERSONAL SERVICES 247,140 302,065 264,063 30b,214 306,505 316,997 OPERATING EXPENSES: 533100 Professional Services 0 1,075 1,075 1,075 5,947 1,075 533200 Audit Fees 3,331 2,779 2,765 1,328 1,327 1,579 533201 Admin Services provided by GF 5,088 38,088 4,088 47,000 47,000 42,958 533410 Environmental Services 1,794 2,246 2,518 750 250 500 533415 Janitorial Services 690 0 3,319 3,600 3,600 3,832 533420 Pest/Weed Control 126 140 154 168 168 168 533440 Electronic Security Services 478 355 436 470 470 470 534101 Telephone 2,256 4,176 3,800 5,200 4,500 4,500 534105 Cellulaz Telephone 0 398 332 360 360 384 534110 Internet Access 0 180 286 160 160 -160 534120 Postage 102 105 10$ 150 145 150 534310 Electric 31,927 33,209 26,723 28,000 32,000 32,000 534320 Water/Sewer 525 622 7,548 8,000 13,000 14,900 534380 Trash Pickup/Hauling, Etc. 1,147 0 465 0 0 0 534445 Airport Property Lease 120,000 150,000 90,000 175,000 175,000 175,000 534500 Insurance 10,871 14,131 9,346 9,800 2,120 2,500 534610 R ~& M -Buildings 3,120 5,898 114,935 65,395 65,395 5,000 534630 R ~ M -Office Equipment 921 4,485 2,632 3,500 3,000 2,650 534845 Golf Course Promotions 2,075 2,504 1,882 2,000 4,898 3,425 534846 Golf Coarse Advertising 8,900 8,266 9,104 6,000 6,000_ 7,000 535200 Departmental Supplies 4,047 2,465 2,328 3,000 2,700 Z>800 535205 Bank Charges 18,740 16,859 20,582 15,000 20,000 20,000 535210 Computer Supplies 741 622 1,983 750 500 5,000 535220 Cleaning Supplies 2,055 1,453 1,141 900 2,400 2,400 535230 Small Tools and Equipment 0 28 52 - 0 0 0 535250 Building Supplies 85 96 0 ~ 100 100 500 535270 Uniforms and Shoes 230 287 209 0 0 300 535410 Dues and Memberships 931 650 372 700 700 700 535420 Books and Publications 133 145 144 0 0 0 535710 Non-Ad Valorem Tax 2,930 2,700 2,696 3,000 2,051 2,100 TOTAL OPERATING EXPENSES 223,267 293,962 311,023 381,406 393,791 332,051 CAPTTAL OUTLAY: 606400 Vehicles and Equipment 0 0 0 0 0 0 TOTAL CAPTTAL OUTLAY 0 0 0 0 0 0 DEBT SERVICE: 707145 Principal -Golf Course 0 0 240,000 250,000 250,000 255,000 707245 Interest -Golf Course 137,408 83,815 74,215 56,690 56,690 46,490 707300 Other Debt Service Costs 0 0 500 500 500 500 909901 Contingency 0 0 0 16,574 0 0 TOTAL DEBT SERVICE 137,408 83,815 314,715 323,764 307,190 301,990 TOTAL GOLF COURSE ADMINISTRATION 607,815 679,842 889,801 1,011,384 1,007,486 951,038 1RF CITY OF SEBASTTAN, FLORIDA 2006/2007 ANNUAL BUDGE GOLF COURSE GREENS DIVISION The Golf Course Greens Division is responsible for administration of an independent golf course maintenance contract which will ensure that the overall care and quality of the golf course is compatible to maintaining high standards, thus ensuring a quality golf course with excellent turf conditions which will guarantee repeat play from our customers, as well as create an excellent image and respectability among the golf course community throughout the State of Florida. FISCAL YEAR 2006 ACCOMPLISI~VVIEEN'TS / Continued and on-going irrigation improvements. / Continued to track & monitor all equipment repairs of golf course-owned maintenance equipment. / Added several new plantings and landscape materials. FISCAL YEAR 2007 GOALS AND OBJECTIVES - Complete driving range improvement of grounds, targets, etc. - Continue to monitor entire golf course, grounds, conditions, etc. - Continue to track repairs and maintenance of golf course owned equipment. - Strive to have putting greens in best possible shape and condition, including "green speed" issues. PERFORMANCE MEASURES Performance Indicators Actual 2004/2005 Projected 2005/2006 Projected 2006/2007 Greens (Acres) 4 4 4 Tees (Acres) 5 5 5 Fairways (Acres) 35 35 35 Rough (Acres) 60 60 60 Sand Bunkers (Acres) 5 5 5 Lakes and Ponds (Linear Feet) 10,000 10,000 10,000 Non-Play Area (Acres) 18 18 18 Holes Maintained 18 18 18 PROGRA1~i BUDGET DESCRIPTION FOR THE GOLF COURSE GREENS DIVISION STAF FING NATURE OFACfIVITY OS/Ob Ob/07 75.00% 75.00% Golf Course Maintenance -Provide administrative oversight of independent golf cours maintenance contract which provides daily turf care resulting in the quality appearance an playability of the golf course. Keeping the golf course in the best possible condition throughou the year adds to the enjoyment of the customers and insures return play. 25.0096 25.00% Equipment Maintenance -Continue tracking equipment use and repair to insure prope maintenance and useabiltiy of equipment 100.00% 100.00% 1R7 ,CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNiJAL BUDGET GOLF COURSE GREENS DIVISION BUDGET SUMMARY Fiscal Year 2006-2007 adopted budget for Golf Course Greens Division is $576,300. This compares to the i-06 projected expenses of $550,176, an increase of $26,124 or 4.7%. Amended Projected Adopted FY 03-04 FY 04-05 FY OS-06 FY OS-06 FY Ob-07 Actual Actual Budget Expenses Budget Difference ing Expenses $ 534,850 $ 539,384 $ 545,571 $ 546,526 $ 561,300 $ 14,774 lOutlay - - - 3,650 15,000 11,350 $ 534,850 $ 539,384 $ 545,571 $ 550,176 $ 576,300 $ 26,124 fiscal Year 2006-07 Adopted Budget: Zajor Current Level Changes from fiscal Year 2005-06 Projected Expenses: Difference . Operating Expenses -Net increase results from an increase in ground maintenance contract. $ 14,774 . Capital Outlay - No forecasted capital outlay in FY 2006-07. $ 11,350 CAPITAL OUTLAY SCHEDULE COURSE GREENS DIVISION EXPENDITURES PER FISCAL YEAR Description 2006-07 2007-08 2008-09 2009-10 2010-11 2011-12 TOTAL h & fairway units $ 15,000 $ - $ - $ 45,000 $ - $ - $60,000 alt maintenance parking facili - 12,000 - - - - 12,000 is mower - 20,000 - - - - 20,000 pro - - 15,000 - - - 15,000 or - - 15,000 - - - 15,000 $ 15,000 $ 32,000 $ 30,000 $ 45,000 $ - $ - $122,000 1RR CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE GOLF COURSE GREENS DIVISION Code: 410120 Account Number Description FY 02/03 Actual FY 03/04 Actual FY 04/05 Actual Amended FY 05/06 Budget FY 05/06 Proiected FY 06/07 Adopted Budeet OPERATING EXPENSES 533440 Electronic Security Services 378 380 432 500 400 450 533445 Groundskeeping Service 482,479 482,479 482,479 496,946 496,954 511,000 534310 Electric 15,930 17>455 16,074 18,000 18,000 18,000 534610 R & M -Buildings 2,254 1,562 494 1,000 1,000 1,000 534640 R & M-Operating Equipment 6,989 12,936 7,203 13,000 13,000 13,000 534680 R & M -Irrigation Systems 12,382 11,910 24,943 12,000 12,000 12,000 534685 R & M -Grounds Maintenance 1,438 5,150 5,083 1,500 2,547 3,000 535200 Departmental Supplies 2,039 2,673 2,535 2,300 2,300 2,500 535220 Cleaning Supplies 349 124 78 100 100 1(?0 535230 Small Tools and Equipment 70 90 50 125 125 150 535250 Building Supplies 11 91 13 100 100 100 TOTAL OPERATING EXPENSES 524,319 534,850 539,384 545,571 546,526 561,300 CAPITAL OUTLAY 606400, Vehicles and Equipment 1,100 0 0 0 3,650 15,000 TOTAL CAPITAL OUTLAY 1,1(}0 0 0 0 3,650 15,000 TOTAL GREENS DIVISION 536,741 534,850 539,384 545,571 550,176 576,300 ~Qo 'CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGETI GOLF COURSE CARTS DIVISION The Golf Course Carts Division many times provides the first and last contact with customers. They maintain golf carts in operational and clean condition for customers, services driving range and water station, maintains and cleans all surrounding areas including the cart barn, cart staging area, cart wash area, starter station, locker room and driving range. Facilitates preventative maintenance on golf carts including battery checks, greasing and fire pressure. FISCAL YEAR 2006 ACCOMPLISffiVIENTS / Maintained fleet of 85 electric golf cars, including 516 batteries, 344 tires and 170 grease fittings. / Maintained all surrounding areas around cart barn. / Maintained and cleaned driving range golf balls. / Completed all hurricane repairs. / Offered excellent customer service. FISCAL YEAR 2007 GOALS AND OBJECTIVES - Continue to offer excellent customer service. - Continue to maintain entire golf cart fleet. - Continue to maintain and offer a clean driving range ball to our customers. - Continue to maintain all areas azound the golf cart barn. PERFORMANCE MEASURES Performance Indicators Actual 2004/2005 Projected 2005/2006 Projected 2006/2007 Club Car Electric Golf Carts 84 84 85 Tires Maintained 336 348 352. Grease Fittings Maintained 504 504 508 Range Carts 1 1 1 Ranger Carts 1 1 1 Batteries Maintained 512 512 518 Beverage Carts 1 1 1 PROGRAM BUDG ET DESCRIPTION FOR THE GOLF CART DIVISION STAF FING NATURE OF ACTIVITY 05/06 06/07 40.0096 40.00% General Maintenance and Care of Golf Carts -Clean and maintain golf carts in operations condition for guests use and maintain operational cart barn. 25.0046 25.0096 Golf Course Facilities -Maintenance and care of Cart Barn, Driving Range, Water Station and eneral azea azound Golf Sho and starter azea. 35.0096 35.0096 Customer Service -Provide unsurpassed customer service to our members. 100.0096 100.0096 inn CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGEII GOLF COURSE CARTS DIVISION BUDGET SLfMMARY The Fiscal Year 2006-2007 adopted budget for Golf Course Carts Division is $106,897. This compares to the 2005- 06 projected expenses of $106,736, a increase of $161 or 0.2R'o. Amended Projected Adopted FY 03-04 FY 04-05 FY OS-06 FY OS-06 FY 06-07 Actual Actual Budget Expenses Budget Difference Services $ 30,332 $ 42,387 $ 55,294 $ 49,003 $ 52,047 $ 3,044 ng Expenses 53,403 53,846 55,927 55,930 54,850 (1,080) Outlay - - 1,803 1,803 - (1,803) $ 83,735 $ 96,233 $ 113,024 $ 106,736 $ 106,897 $ 161 cal Yeaz 2006-07 Adopted Budget: jor Current Level Changes from cal Year 2005-06 Projected Expenses: Difference Personal Services -Increase mainly due to wage increase for part-time employees. $ ' 3,044 Operating Expenses -Decrease due to hurricane repairs in FY 2005-06. $ (1,080} Capital Outlay - No forecasted capital outlay items in FY 2006-07. (1,803) PERSONAL SERVICES SCHEDULE GOLF COURSE CART DIVISION POSITION Course Attendant (1 P!I') Attendants (4) (P/T) Attendants (TEMP) PAY F/T/E POSITION RANGE GRADE 04-OS 8.08 / 14.60 11 0.50 6.34 / 11.46 9 2.00 1.00 3.50 OS-06 0.50 2.00 1.00 06-07 0.50 2.00 1.00 3.50 OVERT]ME FICA EMPLOYEE ASSISTANCE PROGRAM WORKER'S COMPENSATION TOTAL PERSONAL SERVICES 3.50 Projected Adopted Expense Budget 05-06 06-07 $ 9,500 $ 10,000 18,500 22,000 15,500 14,000 $ 43,500 $ 46,000 ~ 1,051 1,051 3,408 3,599 92 92 952 1,305 $ 49,003 $ 52,047 ioi CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGETI GOLF COURSE CARTS DIVISION Code: 410130 Account Number Description FY 02/03 Actual FY 03/04 Actual FY 04/05 Actual Amended FY 05/06 Budget FY 05/06 Projected FY 06/07 Adopted Bu eet PERSONAL SERVICES 511200 Regular Salaries 35,476 20,127 29,701 37,600 28,000 32,(?00 511300 Temporary Salaries 0 7,177 7,093 12>120 15,500 14,000 511400 Overtime 860 816 1,270 300 1,051 1,051 512100 FICA Taxes 2,780 2,131 2,872 3,909 3,408 3,599 512309 Employee Assistance Program 50 81 69 92 92 92 512400 Worker's Comp Insurance 0 0 1,382 1,273 952 1,305 TOTAL PERSONAL SERVICES 39,166 30,332 42,387 55,294 49,003 52,047 OPERATING EXPENSES 534420 Equipment Leases 52,250 52,250 52,250 52,250 52,250 52,250 534610 R & M -Buildings 385 280 502 500 500 750 534640 R & M-Operating Equipment 730 471 482 2,080 2,080 1,000 535200 Departmental Supplies 698 365 494 500 500 .500 535220 Cleaning Supplies 60 29 79 100 100 100 535230 Small Tools and Equipment 39 8 39 497 500 250 TOTAL OPERATING EXPENSES 54,162 53,403 53,846 55,927 55,930 54,850 CAPITAL OUTLAY 606400 Vehicles and Equipment 0 0 0 1,803 1,803 0 TOTAL CAPITAL OUTLAY 0 0 0 1,803 1,803 0 TOTAL CARTS DIVISION 93,328 83,735 96,233 113,024 106,736 106,897 1A7 CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE7 MUNICIPAL AIRPORT City of Sebastian operates a 625 acres municipal airport through the establishment of an enterprise fund. The airport property was deeded to the city in 1959 by the federal government. The main source of revenue to support the airport operations is lease revenue. The airport receives federal and state government grants to fund airport capital projects, which are accounted in the city's capital improvement fund. Since the year 2000, the Airport has been involved in over $10 million in capital improvements, all of which to better develop the facilities and economic growth. Amended FY Ob/07 FY 02/03 FY 03/04 FY 04/05 FY OS/Ob FY OS/Ob Adopted Description Actual Actual Actual Budget Projected Budget Total Revenues $ 175,629 $ 244,637 $ 459,186 $ 411,726 $ 378,924 $ 396,235 Total Airport Administration 354,905 230,874 334,281 411,726 371,187 396,235 Net Revenue over (Expenses) $ (179,276) $ 13,763 $ 124,905 $ - $ 7,737 $ - :PORT FUND REVENUE le: 450010 - Fiscal Year 2006-2007 adopted budget for Airport fund revenue is $396,235. This compares to the 200 acted Airport fund revenue of $378,924, an increase of $17,311 or 4.69'0. Projected Adopted FY 03-04 FY 04-05 FY OS-06 FY OS-06 FY 06-07 Description Actual Actual Budget Revenue Budget Differe •atine revenue 189,674 433,818 ~ 390,551 352,924 390,647 37, Intergovernmental 32,000 - - - - - Non-operating revenues 22,963 25,368 21,175 26,000 5,588 20,412 Total revenues and other sources 244,637 459,186 411,726 378,924 396,235 17,311 fiscal Year 06-07 Adopted Budget: Major Current Level Changes from Fiscal Year 2004-OS Projected Revenue: Difference 1. Operating revenue -Increase due primarily to fuel sales projection. $ 37,723 2. Intergovernmental - No forecasted intergoovenmental revenue for FY 2006-07. $ - 3. Non-operating revenues -Decrease due to completion of large projects, which reduce cash in investment. $ (20,412) 1q~ CITY OF SEBASTIAN FLORIDA 2006/2007 ANNUAL BUDGE AIRPORT REVENLTR Code: 450010 Account Number Description FY 02/03 Actual FY 03/04 Actual FY 04/05 Actual Amended FY OS/06 Budeet FY 05/06 Projected FY 06/07 Adopted Budget OPERATING REVENUE 344100 Fuel Sales 0 0 0 0 40,000 200,000 347541 Cost of Sales 0 0 0 0 (30,000) (161,500) 362150 Nontaxable Rents 0 0 0 52,862 2,909 11,635. 3625XX Rents and Royalties 160695 183,164 213,174 277,557 277557 278,054 369900 Other Miscellaneous Revenues 6981 6,510 220,644 60,132 62,458 62,458 TOTAL OPERATING REVENUE 167676 189,674 433,818 390,551 352,924 390,647 NON-OPERATING REVENUE: INTERGOVF:RNMENTALSQURCES 334451 Airport - FDOT JPA Revenue 0 32,000 0 0 0 0 TOTAL INTERGOV'T SOURCES 0 32,000 0 0 0 0 OTHER NON-OPERATING REVENUE: 361100 Interest Earnings (42) 81 1,061 250 6,000 500 361105 SBA Interest Earnings 7995 11,010 23,307 16,000 20,000 5,088 364100 Sale of Fixed Assets 0 (274) 0 0 0 0 366000 Contributions 8t Donations 0 12,146 1,000 0 0 0 389995 Appr. from PY Retained Earnings 0 0 0 4,925 0 0 TOTAL OTHER NON-OPERATING REVENUE 7953 22,963 25,368 21,175 26,000 5,588 TOTAL NON-OPERATING REVENUES 7953 54,963 25,368 21,175 26,000 5,588 TOTAL AIRPORT REVENUES 175629 244,637 459,186 411,726 378,924 396,235 lUd CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE AIRPORT ADMINISTRATION The Airport Director is responsible for Airport Operations and compliance issues with the Federal Aviation Administration and the Florida Department of Transportation; airport related capital improvement programs execution and monitoring, tenant relations, and economic development of Corporate Park West and other airport properties. FISCAL YEAR 2006 ACCOMPLISHl~~NTS / Completed Airport, Public Works, Engineering and Administrative Facility. / Completed Airport Security Upgrades. / Completed Airport Business Plan. / Completed Rehabilitation of Taxiway A. / Completed Self-Serve Fuel Facility. / Secured over $1.7 Million in Grant Funding from both the Federal Aviation Administration (FAA) and the Florida Department of Transportation. FISCAL YEAR 2007 GOALS AND OBJECTIVES - Administration of the Airport in accordance with Federal, State and Local regulations. - Revise Joint Automated Capital Improvement Program (JAC1P), via partnership with Florida Department of Transportation and Federal Aviation Administration. - Coordination of safety and logistics associated with airport construction activities. - Monitoring of airport lease agreements with Finance and Legal departments. - Promotion of open and positive relations with airport users and citizens. - Complete construction of Taxiway "C". _ - Complete Airport Master Plan Update. PERFORMANCE MEASURES Performance Indicators Actual 2003/2004 Actual 2004/2005 Projected 2005/2006 Projected 2006/2007 Number of Based Aircraft 85 85 85 95 Number of Aircraft Operations 58,000 49,000 62,000 70,000 Number of Development Acres 218 218 230 230 Airport Leasehold Revenues $183,164 $213,174 $277,557 $278,054 19S ]CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGETI PROGRAM BUDG ET DESCRIPTION FOR THE AIRPORT STAF FING NATURE OF ACTIVITY OS/Ob 06/07 10.00% 10.0040 Federal Aviation Compliance -Conduct operations at the Airport in accordance with Feder Aviation Re ulations. 35.00% 30.00% C8t)jtA] Improvement Proiect F~cecution and Monitorine -Execute and monitor Capi Improvement Projects. Prepare and submit aFive-Year Capital Improvement Program ' accordance with Regulations. Prepare and apply for Florida Department of Transportatio rt Im rovement Grants for Ca ital rovement Projects and ui ment. 15.004'0 20.004'0 Tenant and Public Relations -Monitor and execute Tenant Lease agreements. Provide dispu resolution regarding airport regulations. Maintain contact with Airport users and citizens respond to questions and complaints and provide information to all parties about rules 40.00% 40.0096 Airport Maintenance -Mow Airport, herbicide runways and taxiways, maintain nunwa lighting system. Supervise runway maintenance and Scrub Jay mitigation/Habitat Cotrservatio Area. Clear and maintain runway approaches and perform daily Airport inspecrions. 100.00% 100.00% AIRPORT ADIVIIl~TISTRATION BUDGET SUMMARY l Year 2006-2007 adopted budget for the Municipal Airport is $396,235. This compares to expenses of $371,187, an increase of $25,048 or 6.14'0. 1 Services ng Expenses Outlay Amended Projected Adopted FY 03-04 FY 04-OS FY OS-06 FY OS-06 FY 06-07 Actual Actual Budget Expenses Budget Difference $ 148,299 $ 214,740 $ 205,854 $ 211,675 $ 228,839 $ 17,164 57,575 110,013 162,209 159,512 129,896 (29,616) 25,000 9,528 43,663 - 37,500 37,500 $ 230,874 $ 334,281 $ 411,726 $ 371,187 $ 396,235 $ 25,048 cal Year 2006-07 Adopted Budget: jor Current Level Changes from cal Year 2005-06 Projected Expenses: Difference Personal Services -Net increase due to an 18% increase in health premium, a 5.546 increase for CWA ployees per CWA Union Contract and exempt employees per the Management Benefit Package, and an cease in deferred compensation which is wage driven. $ 17,164 Operating Expenses -Net decrease results from a decrease in general fund administrative charges. $ (29,616) Capital Outlay - No forecasted capital outlay for FY 2006-07. $ Non-Operating -This amount represents the grant matching amount for Taaxiway C project. $ 37,500 19f (CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGET PERSONAL SERVICES SCHEDULE T ADI4IINISTRATION F/T/E PAY POSI TION YEARS POSITION RANGE GRADE 04-05 OS-06 06-07 Director 52,670 / 95,129 81E 1.00 1.00 1.00 Operations Specialist III 24,389 /44,050 18B 1.00 1.00 1.00 lance Worker I 23,203 /44,003 14C 1.00 1.00 1.00 0.50 0.50 0.50 onist -part time 7.20 / 13.01 10 0.00 0.50 0.50 Salaries -Contra Account Overtime FICA Taxes Clothing AIlowance Deferred Compensation Group Health Insurance Premium Dependant Health Ins Premium Employee Assistance Program Worker's Comp Insurance Total Personal Services Projected Adopted Expense Budget OS-06 06-07 $ 62,100 $ 66,000 38,000 40,000 39,500 42,000 8,400 8,400 8,500 10,000 $ 156,500 $ 166,400 ~ 3,000 3,000 12,217 12,974 200 200 12,834 13,608 12,882 18,042 5,873 5,873 69 69 8,100 8,673 $ 211,675 $ 228,839 ,CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGE'11 AIRPORT ADMINISTRATION Code: 450110 Amended FY 06/07 Account FY 02/03 FY 03/04 FY 04/05 FY OS/06 FY 05/06 Adopted Number Description Actual Actual Actual Budeet Proiected Budeet PERSONAL SERVICES 511200 Regular Salaries 83,298 lOb,196 149,343 145,512 148,100 158,000 511205 Salaries -Contra Account 0 (402) 0 (2,881) 0 0 511300 Temporary Salary 3,284 7,468 9,080 8,400 8,400 8,400 511400 Overtime 1,847 1,812 3,528 3,000 3,000 3,000 512100 FICA Taxes 6,528 7,492 10,605 12,019 12,217 12,974 512215 Clotlring Allowance 100 100 200 200 200 200 512225 Deferred Compensation 4,666 8,048 12,004 12,726 12,834 13,608 512301 Group Health Insurance Premium 8,876 8,925 17,915 12,836 12,882 18,042 512305 Dependant Health Ins Premium 2,863 667 5,467 5,873 5,873 5,873 512309 Employee Assistance Program 42 46 56 69 69 69 512400 Workers Comp Insurance 6,845 7,947 6,542 8,100 8,100 8,673 TOTAL PERSONAL SERVICES 118,349 148,299 214,740 205,854 211,675 228,839 OPERATING EXPENSES 533100 Professional Services 0 0 0 4,925 6,750 2,000 533200 Audit Fees 1,294 7,785 7,760 6,273 6,337 7,040 533201 Admin Services provided by GF 32,114 2,114 32,114 77,000 77>000 42,958 533400 Other Contractual Services 1,014 127 0 0 362 500 533415 Janitorial Services 0 0 0 0 560 1,680 533420 Pest/Weed Control/Mowing 1,259 1,750 1,590 4,000 3,500 3,000 534000 Travel and Per Diem 4,346 5,885 5,237 5,244 5,244 2,320 534101 Telephone 217 200 192 200 400 400 534105 Cellular Phone 1,424 1,671 1,769 1,300 1,000 1,000 534110 Internet Access 0 51 253 100 125 125 534120 Postage 554 151 269 200 200 200 534310 IIectric 2,421 1,810 2,142 1,600 5,100 10,500 534312 Water/Sewer 0 0 0 0 225 673 534420 Equipment Leases 0 110 0 500 250 250 534500 Insurance 5,555 4,461 17.948 20,942 17,905 20,000 534620 R Rc M-Vehicles 4?3 550 1,999 1,000 1,000 1,250 534630 R & M-Office Equipment 0 382 1,041 1,200 1,000 1,900 534640 R ~ M-Operating Equipment 3,024 3,500 6,661 3,000 3,000 3,000 534681 R & M-Fencing 0 0 333 0 319 500 534685 R ~ M-Grounds Maintenance 7,780 3,488 2,228 4,000 2,000 3,000 534825 Advertising Expenditures 0 500 3,000 3,000 3,000 3,600 534995 Litigation Expenses 0 0 226 0 500 500 535200 Departmental Supplies 841 1,030 1,256 800 900 800 535210 Computer Supplies 436 411 154 300 400 1,100 535230 Small Tools and Equipment 2,287 1,126 1,338 2,000 1,200 1,500 535260 Gas and Oil 2,600 5,546 8,635 9,000 6,000 6,000 535270 Uniforms & Shces 444 320 565 700 600 600 535410 Dues and Memberships. 1,385 1,510 900 1,800 1,500 1,500 535420 Books and Publications 0 350 0 200 200 200 535450 Training and Education 1,485 1,875 1,545 1,925 1,925 800 535710 Non-Ad Valorem Tax 11,144 10,872 10,858 11,000 11,010 11,000 TOTAL OPERATING EXPENSES: 82,097 57,575 110,013 162,209 159,512 129,896 NON-OPERATING EXPENSES 909545 Intrafimd Trfr to AP Capital 152,000 25,000 9,528 0 0 37,500 909901 Contingency 0 0 0 43,663 0 0 TOTAL NON-OPERATING EXPENSES 152,000 25,000 9,528 43,663 0 ~ 37,500 TOTAL AIRPORT ADMINISTRATION 354,905 230,874 334,281 411,726 371,187 396,235 1AR CITY OF SEBASTIAN FLORIDA 2006/2007 ANNUAL BUDGE BUILDING DEPARTMENT The Building Department effectively and progressively promotes and provides professional plans review, permitting and inspection of building construction to ensure a safe built environment for the City of Sebastian. This is facilitated through the intake of permit requests for building and land improvements. The permit application and plans are tracked through plan review, fees aze calculated and permits are issued when plans are fully approved. Field inspections are scheduled, performed and recorded daily. Upon completion of inspections, a Certificate of Occupancy is issued. The Building-Department enforces all state and local codes that pertain to the construction industry. Contractor licensing, checks and administers the registration of licensed contractors and also sends new contractor license applications to the Construction Board for final approval. ING DEPARTMENT REVENUE Code: 480010 The Fiscal Year 2006-2007 adopted budget for the Building Department fund revenue is $1,103,072. This compares the 2005-06 projected Building Department fund revenue of $2,504,689, a decrease of $1,401,617 or 56%. Amended Projected Adopted FY 03-04 FY 04-05 FY OS-06 FY OS-06 FY 06-07 Description Actual Actual Budget Revenue Budget Difference Operating revenue $1,688,721 $1,335,835 $1,178,600 $1,319,400 $1,056,400 $ (263,00 Non-operating revenues - - 826,490 1,185,289 46,672 (1,138,61' Total revenues and other sources 1,688,721 1,335,835 $2,005,090 $2,504,689 $1,103,072 $ (1,401,61' Fiscal Year 2006-07 Adopted Budget: Major Current Level Changes from Fiscal Year 2005-06 Projected Revenue: Difference 1. Operating revenue - Decrease due to a reduction in anticipated building permit fees. $ (263,Oa 2. Non-operating revenues -Decrease results from the transfer of building department operating fond balance from the General Fund in FY 2005-06. $ (1,138,61' 199 CITY OF SEBASTIAN FLORIDA 2006/2007 ANNUAL BUDGE BUILDING DEPARTMENT REVENUE Code: 480010 Amended FY 06/07 Account FY 02-03~ FY 03/04 FY 04/05 FY 05/06 FY 05/06 Adopted Number Description Actual Actual Actual Budt=et Projected Budeet OPERATING REVENUE 321050 Contractor License 29,255 33,586 22,939 25,000 23,000 23,000 321150 Contractor License -Penalties 0 0 617 700 5,000 1,000 322050 Building Permits 514,586 1,209,600 961,514 762,500 900,000 650,000 322075 Reinspection Fees 23,730 29,624 35,447 40,000 35,000 35,000 322100 Land Clearing Permits 29,502 41,925 32,760 40,000 25,000 25,000 322150 Tree Removal Permits 3,460 4,260 2,820 1,200 2,200 1,700 322200 Electrical Permits 59,293 87,953 47,671 50,000 60,000 55,000 322225 Plumbing Permits 55,976 83,353 47,458 50,000 50,000 55,000 322250 Mechanical Permits 201 75,611 40,599 50,000 58,000 55,000 322300 Fencing Permits 3,550 8,344 9,010 8,000 8,500 8,000 322400 Irrigation Permits 225 167 240 400 200 200 322500 Sign Permits 1,769 4,480 5,570 4,800 2,500 2,500 329400 Plan Checking Fees 6,832 109,818 129,190 90,000 125,000 120,000 347556 Capital Facility Admin Facility Impact Fee 0 0 0 56,000 25,000 25,000 TOTAL OPERATING REVENUE 728,379 1,688,721 1,335,835 1,178,600 1,319,400 1,056,400 OTHER NON-OPERATING REVENUE: 361100 Interest Income 0 0 0 0 14,000 14,672 361105 SBA Interest Earnings 0 0 0 24,000 32,000 32,000 381001 Transfer from General Fund 0 0 0 802,490 1,139,289 0 TOTAL OTHER NON-OPERATING REVENUE 0 0 0 826,490 1,185,289 46,672 TOTAL BUILDING DEPARTMENT REVENUES 728,379 1,688,721 1,335,835 2,005,090 2,504,689 1,103,072 inn CITY OF SEBASTIAN FLORIDA 2006/2007 ANNUAL BUDGE BUILDING DEPARTMENT ADMINISTRATION FISCAL YEAR 2006 ACCOMPLISHMENTS / Reduced the delivery of permit services to 15 working days or less for most permits. / Implemented the One Stop Shop for building permits. / Employees have attended customer service training and have attended continuing education classes required to meet state licensing requirements. / Brought forth numerous code violation cases to the Construction Board resulting in fines, probations and suspension of permitting privileges. / Revised the Building Department official web site and made all applications and forms available on line. / Converted the Building Department IMS software to be compatible for on line use. / Scanned building permit and licensing history into laser fiche for permanent record keeping. FISCAL YEAR 2007 GOALS AND OBJECTIVES - Continue to maintain timeliness and delivery of permit services with a turn around time of 15 working days or less. - Provide on going customer service training and continuing education to meet minimum state licensing requirements. - Explore on-line options where inspectors have remote access to update.and retrieve Building Department information. - Amend City Ordinance to correct fee schedules and provide fines for work without permits and expired permits. - Continued to scan documents into laser fiche for permanent record keeping. - Continue to increase enforcement of State Contracting Laws and City Ordinances. PERFORMANCE MEASURES Performance Indicators Actual 2003/2004 Actual 2004/2005 Projected 2005/2006 Projected 2006/2007 Residential permits issued 571 788 1,200 1,100 Commercial permits issued 27 21 23 25 Other permits issued 3,650 10,385 8,000 7,500 Total number of inspections 12,841 21,914 25,500 26,000 Total number of reinspections 2,092 3,340 3,800 3,900 Number of contractor licensing requests 1,300 1,100 1,000 1,000 Number of tests given 70 65 70 70 Number of Professional licenses processed 600 900 600 850 Expired permits processed N/A N/A 500 700 Building permits turn around time (working days) N/A 20 15 15 2(11 CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGETI PROGRAM BUDGET DESCRIPTION I'OR TIIE BUILDING DEPARTMENT STAFFING NATURE OF AC77VTlY OS/06 06/07 8.009'0 8.00% Administration -The Director enforces all Florida Building Codes, Sebastian City and Land Developmen Codes related to construction. Courtesy inspections are done as well as inspecting and issuing land clearin and tree removal ermits. A royal of all de artment ez enditures and r arine the annual bud et. 30.00 30.00 Permittine - Accepting permits with fees, issuing permits, scheduling and posting of inspections, closin out permits when completed, issuing the certificate of occupancy, and answering questions concemin building permits. 12.009'c 12.0096 Plan Review -The reviewing of all building plans for code approval, including structural, electrical plumbing and mechanical. Also reviews all caning on residential building applications. 42.0096 42.00% Buildine and Alteration tion - On-site inspections for commercial and residential includin structural, electrical, plumbing, and mechanical, as well as answer code book questions for builders an general public. 5.009'0 5.0096 Contractor Licensine -Issuance of all contractor licenses on a daily basis, accept applications to go befor the Construction Board for testing approval, accept and approve in-house applications for licensing of non tested trades, letters of reciprocity and grandfathering from Indian River County and check permi lications for ro rl licensed and u to date contractors. 2.0096 2.00 Following up on expired permits and unsafe structures. 1.00 1.0096 Scanning plans to laserfiche for permanent record keeping 100.0096 100.0096 ' BUILDING DEPARTMENT BUDGET SUMMARY The Fiscal Year 2006-2007 adopted budget for the Building Depamnent is $1,103,072. This compares to the 2005-06 projec expenses of $902,142, an increase of $200,930 or 22.39b. Amended Projected Adopted FY 03-04 FY 04-05 FY 05-06 FY OS-06 FY 06-07 Actual Actual Budget Expenditures Budget Difference ersonal Services $ 497,344 $ 548,399 $ 623,235 $ 589,697 $ 649,348 $ 59,651 Operating Expenses 20,892 40,438 275,971 .279,175 410,071 130,896 Capital Outlay - 14,582 39,900 33,270 22,790 (10,480) Non-Operating - - 1,065,984 - 20,863 20,863 Total $ 518,236 $ 603,419 $ 2,005,090 $ 902,142 $ 1,103,072 $ 200,930 Fiscal Year 2006-07 adopted Budget: Major Current bevel Changes from Fiscal Year 2005-06 Projetted Expenses Difference 1. Petsonal Services - Net increase mainly due to an 1896 increase in health insurance premium, a 5.596 increase for CWA employees per CWA Union Contract and exempt employees per the Management Benefit Package, and an increase in deferred compensation which is wage driven. $ 59,651 2. Operating Expenses -Increase mainly due to an increase in General Fund administrative charges, computer replacements, scanning services, and a recommended purchase of Microsoft licenses to be in compliance with Federal regulation. $ 130,896 3. Capital Outlay -Decrease due to change in capital needs. $ (10,480) 4. Non•Operating -The amount represents the reserve for emergency. $ 20,863 ~n~ CITY OF SEBASTIAN, FLORIDA 2006/2007 ANNUAL BUDGETI PERSONAL SERVICES SCI~DULE BUILDING DEPARTMENT F/T/E Projected Adopted PAY POSITION YEARS Expense Budget POSITION RANGE GRADE OS-06 06-07 ing Official _ . 55,304 / 99,985 81EB 1.00 1.00 1.00 $ 68,500 $ 72,300 Inspector 39,535 / 71,405 33EB 1.00 1.00 1.00 53,100 56,000 Examiner 39,535 / 71,405 33EB 1.00 1.00 1.00 51,000 53,700 ing Inspector II 29,494 / 53,269 26 1.00 1.00 1.00 33,500 36,000 ing Inspector I 28,613 / 51,679 25 1.00 1.00 2.00 49,500 63,500 nistrative Assistant 25,906 / 46,789 20B 1.00 1.00 1.00 40,500 42,500 nistrative Supervisor 28,613 / 51, 679 25 0.00 1.00 1.00 26,000 31,000 :al Assistant II 22,282 / 40,244 15 1.00 0.00 0.00 - - :a] Assistant I 20,046 / 36,205 13 1.00 1.00 0.00 20,500 - tting Technicians 24,389 / 44,050 18B 0.00 2.00 3.00 71,500 100,950 TOTAL SALARIES $ 414,100 $ 455,950 Temporary Overtime 10,000 10,000 FICA Taxes 32,467 35,668 Clothing Allowance 300 300 Deferred Compensation 38,196 41,963 Group Health Insurance Premium 53,487 61,783 Dependant Health Ins Premium 15,780 15,781 Employee Assistance Program 253 253 Worker's Comp Insurance 25,114 ~ 27,650 Total Personal Services 5 , CAPITAL OUTLAY SCHEDULE Description replacement ~ computers (2) ic6e desktop scanner EXPENDITURES PER FISCAL YEAR 2006-07 2007-08 2008-09 2009-10 2010-11 2011-12 TOTAL $ 14,690 $ - $ 15,425 $ - $ - $ - $ 30,115 3,600 - - - - - 3,600 $ 22,790 $ - $ 15,425 $ - $ - $ - $ 38.215 ~n~ CITY OF SEBASTIAN FLORIDA 2006/2007 ANNiJAL BUDGE BUILDING DEPARTMENT Code: 480110 Account Number Description FY 02/03 Actual FY 03/04 Actual FY 04/05 Actual Amended FY 05/06 Budget FY 05/06 Projected FY 06/07 Adopted Budget PERSONAL SERVICES 511200 Regular Salaries 259,518 311,169 352,026 430,100 414,100 455,950 511300 Temporary Salaries 2,344 7,592 6,472 0 0 0 511400 Overtime 23,401 28,291 16,280• 15,000 10,000 10,000 512100 FICA Taxes 21,164 25,732 27,300 34,073 32,467 35,668 512215 Clothing Allowance 200 217 200 300 300 300 512225 Deferred Compensation 25,440 29,466 32,520 40,086 38,196 41,963 512301 Group Health Insurance Premium 30,946 43,747 61,023 53,574 53,487 61,783 512305 Dependant Health Ins Premium 5,508 7,558 15,678 26,377 15,780 15,781 512309 Employee Assistance Program 161 165 196 253 253 253 512400 Worker's Comp Insurance 18,240 43,407 36,704 23,472 25,114 27>650 TOTAL PERSONAL SERVICES 386,922 497,344 548,399 623,235 589,697 649,348 OPERATING EXPENSES 533200 Audit Fees 0 0 0 450 472 1,888 533201 Administrative Services Provided by GF 0 0 0 179,686 179,686 224,133 533400 Other Contractural Services 0 0 0 0 0 70,000 534000 Travel and Per Diem 1,532 (38) 61 1,575 1,000 2,000 534101 Telephone 123 2,078 2,452 3,300 3,500 3,500 534105 Cellular Telephone 3,364 2,946 2,927 3,500 3,200 3,500 534110 Internet Services 0 205 215 1,140 182 200 534120 Postage 2,114 1,560 1,992 1,600 3,000 1,800 534130 Express Mail 0 0 21 100 250 200 534310 Electric 0 0 0 4,948 6,790 7,813 534320 Water /Sewer 0 0 0 167 500 500 534400 Rents and Leases 0 0 0 37,500 37,500 37,500 534500 Insurance 0 0 0 2,500 9,302 10,697 534620 R & M-Vehicles 1,200 806 898 900 1,500 1,500 534630 R & M -Office Equipment 2,240 1,953 4,473 3,800 4,000 9,000 534910 Clerk of Court Filing Fees 0 11 0 100 100 100 535200 Departmental Supplies ~ 5,030 5,236 8,877 9,955 9,000 9,000 535210 Computer Supplies 480 1,205 7,002 13,330 8,000 15,000 535230 Small Tools and Equipment 755 968 466 500 500 500 535260 Gas and Oil 2,907 3,586 5,470 6,000 6,118 7,000 535270 Uniforms and Shoes 0 0 524 780 775 790 535275 Safety Equpment 0 0 198 250 250 250 535410 Dues and Memberships 40 100 298 500 400 450 535420 Books and Publications 123 51 _1,225 500 350 450 535450 Training and Education 2,107 225 3,339 2,890 2,800 2,300 TOTAL OPERATING EXPENSES 22,015 20,892 40,438 275,971 279,175 410,071 CAPITAL OUTLAY 606400 Vehicles and Equipment 0 0 14,582 39,900 33,270 22,790 TOTAL CAPITAL OUTLAY 0 0 14,582 39,900 33,270 22,790 NON-OPERATING EXPENSES 909901 Contingency 0 0 1,065,984 0 20,863 TOTAL NON-OPERATING EXPENSES 0 0 0 1,065,984 0 20,863 TOTAL BUILDING DEPARTMENT 408,937 518,236 603,419 2,005,090 902,142 1,103,072 ~~ CITY OF SEBASTIAN, FLORIDA CAPITAL IMPROVEMENT PROGRAM FISCAL YEAR 2007-12 CAPITAL IMPROVEMENT PROGRAM City of Sebastian's adopted financial policies requires the City to coordinate the development of the Capital Improvement Program with the development of the strategic plan and operating budget, as well as ensuring compliance with the Comprehensive Plan Capital Improvement Element. Future operating expenditures and revenues associated with new capital improvements will be projected and included in the Capital Improvement Program Five- Year Forecast. The Capital Improvement Program is updated and adopted by the City Council annually and encompasses a period of six years (the current plan covers FY 2006/07 - FY 2011/12). What are Capital Improvements? Capital improvements include streets, buildings, building improvements, new parks, park expansions improvements, airport runways, infrastructure improvements, and major, one-time acquisitions of equipment. Projects in the Capital Improvement Program generally cost more than $50,000 and last at least five years. Policies Used in Developing the Capital Improvement Program All capital projects subnutted for approval must be justified in terms of how the project supports the achievement of the City's Strategic Priorities. Projects are prioritized and approved based on the relevancy of the project to the City's Strategic Plan and the impact on the end stakeholder(s). 1. The City shall adopt an annual Capital Budget based on the Capital .Improvement Program. Future capital improvement expenditures necessitated by changes in population, real estate development, or in economic base will be calculated and included in the capital improvement budget projections. 2. The originating department of the capital improvement project will identify the estimated costs and funding sources for each capital project proposal before it is submitted to the City Council for approval. 3. The Ciry shall make all capital improvements in accordance with an adopted Capital Improvement Program budget. 4. The' City will determine and use the most prudent financial methods for acquisition of capital improvement projects based upon market conditions at the time of acquisition. Following is a six-yeaz Capital Improvement Program (C1P) Project Schedule for each requesting department/division. In addition to the Airport fund (AP) and the Golf Course Fund (GC), the CIP also includes projects funded by the General Fund, Local Option Gas Tax (LOGY), Discretionary Sales Tax (DST), Cemetery Trust Fund (CTF), Recreation Impact Fee (RIF), Stormwater Utility Fees (SUF) as well as State and Federal Grants. It is a listing of projects needed for replacement or improvement of the City's major equipment, facilities, roadways, and structures. Although, potential funding has been identified, changes may be made in conjunction with alternative sources as they become available in each of these subsequent years. As with the annual Capital Projects Program, funding will be provided in a combination of pay-as-you-go and debt/grant financed sources. The timing of projects identified may be altered from year to yeaz to meet changing circumstances. ~n5 CITY OF SEBASTIAN, FLORIDA CAPITAL IMPROVEMENT PROGRAM FISCAL YEAR 2007-12 FY 2006-07 FY 2007-08 FY 2008-09 FY 2009-10 FY 2010-11 FY 2011-12 Total Groaned by Department Police Department $ 85,000 $ - $ - $ - $ - $ - $ 85,000 Public Works Department Roads & Maintenance 1,660,000 150,000 90,000 60,000 100,000 80,000 2,140,000 Parks & Recreation 150,000 1,500,000 100,000 50,000 50,000 50,000 1,900,000 Stormwater 330,000 200,000 50,000 250,000 50,000 50,000 930,000 Engineering Department Engineering 1,450,000 1,650,000 3,400,000 3,400,000 400,000 5,600,000 15,900,000 Golf Course 1,500,000 - - - - 1,000,000 2,500,000 Airport 2,165,305 1,600,000 - 1,150,000 1,400,000 - 6,315,305 Total by Departments ~ ~ t ~ ~ i 11 1 Groaned by ~mction Public Safety 85,000 - - - - - 85,000 Transportation 5,275,305 3,400,000 3,490,000 4,61Q,000 1,900,000 5,680,000 24,355,305 Parks & Recreation 1,650,000 1,500,000 100,000 50,000 50,000 1,050,000 4,400,000 Physical Environment 330,000 200,000 50,000 250,000 50,000 50,000 930,000 Total by Functions ~ ~ ~ t ~ Groaned by ~ndine Source General Fund $ 340,000 $ - $ 90,000 $ - $ - $ - $ 430,000 DST $ 1,985,000 $ 1,100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 3,485,000 LOGT 350,000 550,000 300,000 300,000 300,000 300,000 2,100,000 Recreation impact Fees 70,000 1,000,000 100,000 50,000 50,000 50,000 1,320,000 Stonnwater Utilities 50,000 50,000 50,000 50,000 50,000 50,000 300,000 Airport Operating Revenues 170,561 320,000 - 230,000 280,000 - 1,000,561 Golf Course Debt Proceeds 1,500,000 - - - - 1,000,000 2,500,000 Grants 2,774,744 1,280,000 - 920,000 1,120,000 - 6,094,744 Governmental Fund Debt Proceeds - SOQ000 - - - - 500,000 County Tr~sportation Impact Fees - - 3,000,000 3,000,000 - 5,200,000 11,200,000 Capital Replacement Fund 100,000 300,000 - 260,000 100,000 80,000 840,000 Total Ftinding Sources 206 CITY OF SEBASTIAN, FLORIDA CAPITAL IMPROVEMENT PROGRAM FISCAL YEAR 2007-12 List of Projects FY 2006-07 FY 2007-08 FY 2008-09 FY 2009-10 FY 2010-11 FY 2011-12 Total Police Department E911 System $ 85,000 $ - $ - $ - $ - $ - $ 85,000 Roads & Maintenance PW Compound Phase II 1,500,000 - - - - - 1,500,000 Skidsteer 60,000 - - - - - 60.000 Asphalt Truck 100,000 - - - - - 100,000 Bacldloe - 150,000 - - - - 150,000 Brush truck grappling - - 90,000 - - - 90,000 Flatbed - - - 60,000 - - 60,000 Tandem Dump - - - - 100,000 - 100,000 Bucket Truck - - - - - 80,000 80,000 Parks & Recreation Hardee Park Improvement SQ000 - - - - - 50,000 Schumann Park Racquetball/Basketball Courts 80,000 - - - - - 8Q000 Mooring Field 20,000 - - - - - 20,000 Community Center - 1,500,000 - - - - 1,500,000 New Park -various - - 100,000 50,000 50,000 50,000 250,000 Storznwater - Excavator 150,000 - - 200,000 - - 350,000 -Dump Truck 130,000 - - - - - 130,000 1/4 Round Swale Rehab 50,000 50,000 50,000 50,000 50,000 50,000 300,000 Backhoe - 150,000 - - - - 150,000 Engineering Barber St. Realignment 400,000 - - - - - 400,000 Easy St. Renovation 750,000 1,250,000 - - - - 2,000,000 Sidewalk/Bike Paths 150,000 150,000 150,000 150,000 150,000 150,000 900,000 Street Repaving 150,000 150,000 150,000 150,000 150,000 150,000 900,000 Bridges - 100,000 100,000 100,000 100,000 100,000 500,000 Laconia St. Extention - - 3,000,000 - - - 3,000,000 Fleming St. Extension - - - 3,000,000 - - 3,000,000 Barber St. Widening - - - - - 5,200,000 5,200,000 Dolt Course Lan Acquisition 1,500,000 - - - - - 1,500,000 New Clubhouse - - - - - 1,000,000 1,000,000 Airport Construct Taxiway "C" 1,500,000 - - - - - 1,500,000 Master Plan Update 300,000 - - - - - 300,000 Construct Apron 365,305 - - - - - 365,305 Construct Perimeter Rd. - 800,000 - - - - 800,000 Construct Access Road - 800,000 - - - - 800,000 Construct T-Hangars - - - 800>000 - - 800,000 LAader/Excavator - - - 350,000 - - 350,000 Construct Taxilanes - - - - 800,000 - 800,000 Construct Hangars - - - - 600,000 - 600,000 Total i ~ ~ ~ ~ ~~~ ~ ~ ~ ~~~ ~ ~ 20? ~ ~ ~ ~ ~ o~ ~~s ~~~~ ~ ~~ p p ~ 8 ~O 8 h m N V~j t~1 YD'i S~ h h p o N p 8 8 Eyl H H H H H H H H H H H H H H H N H H Q ~ 'u to. ~ y C A g ~ ~ ~ ., H C ~ ~ ~Q ~ w L a v0i tin ~ ... 61 C i w 9 c9 C ~ 8 ~I pI U w ~C aa i , Qj A / ~ / C H w•` ~ ' V O ~i~+ ~ rr-- 1~ oav ~ ~ H ~ z ~~z ~;) moo`" H H H H H Wa ~,$~ ~ o~~ r-1 a NHH Ua ~ °~ U ;~ ° ;~ ~ ~ y N YI ~ a Y h N ~ ~ w x H H ~ ~ ~ ~~ m ~ ~ A N H H O pO O F h N h Q r H H H aFi C.) 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U C ~ ~ ~ C. o W ~ w av ~ zo F~ ~~ ~z ~~ L. ~~ as a 3 ~' ~I ~ o a U ~, C O ,., ^+^j :~ L G vl V ~ ~"' V a 25 25 g ° m w w ~g ~~ ww ~~ ~O N ~~ ~ ~ w H N h N w 8 w ~ ~ ~ ~~ S S A ~n w w o E,., o o ~ ~ `° ,~ °' `~ ti w w H w w L'' ~i N ,~ ~ ~ ~ ~j v ~ O ~ u ~ 9 ~~ ~ ~ ~ E,x ~d ~ ~ ~ ~ vi ~~'~ o fii aFaaZ p„ ~ py W~~/J~ ~VU E wC;zU~oCO ~-.arwt0~nv~tn pz F 211 G7 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2007-2012 SiTNIlVIARY OF CAPITAL IMPROVEMENT PROJECTS POLICE DEPARTMENT Project Name E911 System Department Total FY Zoo6-off FY ZoO~-os F5r Zoos-o9 Fx 2oas-lo r-Y 2o1a11 FY Zol l-la Total $ 85,000 $ - $ ' - $ - $ - $ - $ 85,000 y S~,000 S - 5 - `~ - ~ - 5 - 5 SS,000 212 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2007-2012 CAPITAL IMPROVEMENT PROJECT DETAIL POLICE EPARTMENT Project Name: E911 System Funding Source: Discretionary Sales Tax Project Costs: ect Description: E 911 answering point once established in the Sebastian Pol artment will enable a Sebastian resident to dial 911 and iected with a local dispatcher. The calls are currently bei n at the Sheriff's Office and then transferred to our to atchers. This creates some confusion and requires the caller at their information, thus adding time to the emergency respon estimated cost for this project is $125,000. Estimated $40,C be paid for by the County's E 911 telephone surcharge. FY 06-07 FY 07-08 FY 08-09 FY 09-10 $85,000 $0 $0 $0 Operating Impact: $0 $0 $0 $0 FY 10-11 FY 11-12 $0 $0 Project Total $85,000 $0 $0 $0 213 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2007-2012 SUMMARY OF CAPITAL Il1~IPROVEMENT PROJECTS PUBLIC WORKS DEPARTMENT Project Name FY 2006-07 FY 2007-08 FY 2008-09 FY 2009-10 FY 2010-11 FY 2011-12 Total Construction of Public Works Compound $1,500,000 Skidsteer 60,000 Asphalt Truck Replacement 100,000 Backhoe Replacement - Brush Truck Grappling - Flatbed Replacement - Tandem Dump replacement - Bucket Truck replacement - Division Total I.~ Hardee Park Improvement $ 50,000 $ Schumann Park Racquetball/Basketball 150,000 - - 90,000 60,000 - - 100,000 - $1,500,000 - 60,000 - 100,000 - 150,000 - 90,000 - 60,000 - 100,000 80,000 80,000 - $ - $ - $ - $ - $ 50,000 Courts 80,000 - - Mooring Field 20,000 - - Community Center - 1,500,000 - New Park - Azine Terrace - - 50,000 New Park -Keen Ten ace - - 50,000 New Park -Barber St. & Acorn Terrace - - - New Park -Carnival & Periwinkle - - - New Park -Celtic & Crown - - - ~ ~ ~ ~ 5 150,000 ti 1,500.000 ~ 100,000 Excavator Dump Truck 1/4 Round Swale Rehab B ackhoe Division Total 50,000 - - 50,000 $ 150,000 $ - $ - $ 200,000 $ - $ 130,000 - - - - 50,000 50,000 50,000 .50,000 50,000 - 150,000 - - - 80,000 20,000 1,500,000 50,000 50,000 - 50,000 - 50,000 50,000 50,000 - $ 350,000 - 130,000 50,000 300,000 - 150,000 214 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2007-2012 CAPITAL IMPROVEMENT PROJECT DETAIL ROADS AND MAINTENANCE DIVISION Project Name: Public Works Compound Funding Source: Discretionary Sales Tax Project Costs: Project Description: The Compound includes the construction and relocation of City garage, a public works storage building, a building maintenance workshop, a park maintenance building, and a stormwater maintenance building. The operating impact represents utilities. Project FY 06-07 FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 Total $1,500,000 $0 $0 $0 $0 $0 $1,500,000 Operating Impact: $12,000 $12,360 $12,731 $13,113 $13,SOb $13,911 $77,621 Project Name: Asphalt Truck General fiord Capital Funding Source: Replacement Fund Project Costs: Project Description: This is to replace the 1996 asphalt truck due to age and condition and maintenance. The operating impact includes routine maintenance and fuel. Project FY 06-07 FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY I1-12 Total $100,000 $0 $0 $0 $0 $0 $100,000 Operating Impact: $2,800 $2,800 $2,800 $2,800 $2,800 $2,800 $16,800 Project Name: Skidsteer Project Description: The skidsteer newer model has closed cab to keep dust and debris off Funding Source• General Fund Capital replacement operator for safer operation. The operating impact includes routine ' Fund maintenance and fuel. Project Costs: Project FY 06-07 FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 Total $60,000 $0 $0 $0 ~ $0 $0 $60,000 Operating Impact: $2,000 $2,000 $2,000 $2,000 $2,OOO $2,aoo $12,000 215 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2007-2012 CAPITAL IMPROVEMENT PROJECT DETAIL ROADS AND MAINTENANCE DIVISION -CONTINUED Project Name: Brush Truck Grappling Funding Source: General Fund Project Costs: Project Description: The brush truck with grappling bucket will facilitate debris clean up for parks routine tree maintenance and code enforcement clean up. The operating impact includes routine maintenance and fuel. Project FY 06-07 FY 07-08 )~`Y 08-09 FY 09-10 FY 10-11 FY 11-12 Total $0 $0 $90,000 $0 $0 $0 $90,000 Operating Impact: $0 $0 $3,400 $3,400 $3,400 $3,400 $13,600 Project Name: Flatbed Project Description: This is to replace the 1996 flatbed due to age and condition and General fund Capital maintenance. The operating impact includes routine maintenance and Funding Source: Replacement Fund fuel. Project Costs: Project FY 06-07 FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 Total $0 $0 $0 $60,000 $0 $0 $60,000 Operating Impact: $0 $0 $0 $5,500 $5,500 $5,500 $16,500 Project Name: Backhoe Funding Source: General fund Capital Replacement Fund Project Costs: Project Description: Backhoe Replacement and upgrade before costly repairs are needed and down time. The operating impact includes routine maintenance and fuel. FY 06-07 FY 07-08 FY 08-09 FY 09-10 FY 10.11 FY 11-12 $0 $150,000 $0 $0 $0 $0 Operating Impact: $0 $1,200 $1,200 $1,200 $1,200 $1,200 Project Total $150,000 $6,000 216 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2007-2012 CAPITAL IlVIPROVEMENT PROJECT DETAIL ROADS AND MAINTENANCE DIVISION -CONTINUED Project Name: Tandem Dump Funding Source: General fund Capital Replacement Fund Project Costs: Project Description: Tandem Dump replacement before costly repairs are needed. The operating impact includes routine maintenance and fuel. Project FY 06-07 FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 Total $o $o $o $o $loo,ooo $o $loo,ooo Operating Impact: $0 $0 $0 $0 $4,300 $4,300 $8,600 Project Name: Bucket Truck Project Description: Bucket Truck replacement upgrade for operator safety. The operating General fund Capital impact includes routine maintenance and fuel. Funding Source: Replacement Fund Project Costs: FY 06-07 FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 $o $o $o $o $o $8o,oao Operating Impact: $0 $0 $0 $0 $0 $1,800 Project Total $80,000 $1,800 217 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2007-2012 CAPITAL IMPROVEMENT PROJECT DETAIL PARKS AND RECREATION DIVISION Project Name: New Park - Azine Terrace Funding Source: Recreation Impact Fees Project Costs: Project Description: The construction includes planting trees, fitness trail with stations; benches. The operating impact includes maintenance costs. FY 06-07 - FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 $0 $0 $50,000 $0 $0 $0 Operating Impact: $0 $0 $500 $500 $500 $500 Project Total $50,000 $2,000 Project Name: New Park -Keen Terrace Funding Source: Recreation Impact Fees Project Costs: Project Description: The constriction includes a walking trail, a playground pavilion, benches, and picnic tables. The operating impact includes maintenance costs. Project FY 06-07 FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 Total $0 $0 $50,000 $0 $0 $0 $50,000 Operating Impact: - $0 $0 $1,000 $1,000 $1,000 $1,000 $4,000 Project Name: Hardee Park Improvement Project Description: The construction includes a walking trail and a new playground. The Funding Source• Recreation Impact Fees operating impact includes regular maintenance costs. Project Costs: Project FY 06-07 FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 Total $50,000 $0 $0 $0 $0 $0 - $50,000. Operating Impact: $500 $500 $500 $500 $500 $500 $3,000 218 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2007-2012 CAPITAL IlVIPROVEMENT PROJECT DETAIL PARKS AND RECREATION DIVISION -CONTINUED Project Name: Schumann Park Racquetball Courts Project Description: Rebuild racquetball courts at Schumann Park, which were destroyed by hurricanes. Funding Source: FEMA Reimbursement Project Costs: FY 06-07 FY 07-08 $80,000 $0 Operating Impact: $0 $0 $0 $0 $0 $0 $0 Project Name: New Park - Barbet St. Project Description: A new park at Barber Street and Acorn Terrace. The construction includes a dog park with fencing and a dog Funding Source: Recreation Impact Fees exercise trail. The operating impact includes regular maintenance costs. Project Costs: FY 06-07 FY 07-08 FY 08-09 $0 $0 Operating Impact: $0 $0 Project FY 09-10 FY 10-11 FY 11-12 Total $0 $50,000 $0 $0 $50,000 $0 $1,000 $1,000 $1,000 $3,000 Project Name: New Park -Carnival Project Description: A n;,w park at Carnival and Periwinkle. The construction includes a playground, a small pavilion, picnic tables, and Funding Source: Recreation Impact Fees benches. The operating impact includes regular maintenance costs. Project Costs: Project FY 06-07 FY 07-08 FY 08-09 FY 09-ZO FY 10-11 FY 11-12 Total $0 $0 $0 $0 $50,000 $0 $50,000 Operating Impact: $0 $0 $0 $0 $500 $500 $1,000 Project FY 08-09 FY 09-10 FY 10-11 FY 11-12 Total $0 $0 $0 $0 $80,000 219 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2007-2012 CAPITAL IMPROVEMENT PROJECT DETAIL PARKS AND RECREATION DIVISION -CONTINUED Project Name: New Park -Celtic & Crown Funding Source: Recreation Impact Fees Project Costs: Project Description: The construction includes a playground, a small pavilion, picnic tables, and a walking trail. The operating impact includes regular maintenance costs. Project FY 06-07 FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 Total $0 $0 $0 $0 $0 $50,000 $50,000 Operating Impact: $0 $0 $0 $0 $0 $500 $500 Project Name: Community Center Project Description: A new community center for programs and rentals. The operating Funding Source: Recreation impact fees 66.69'0, Deb impact includes utilities and personnel. Financing 33.49'0 Project Costs: FY 06-07 FY 07-08 FY 08-09 FY 09-10 FY 10-11 $0 $1,500,000 $0 $0 $0 Operating Impact: $0 $20,000 $20,000 $20,000 $20,000 Project FY 11-12 Total $0 $1,500,000 $20,000 $100,000 220 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2007-2012 CAPITAL IMPROVEMENT PROJECT DETAIL. STORMWATER DIVISION Project Name: Excavator Funding Source: Stormwater Utility Fund Project Costs: Project Description: An excavator to supplement and eventually replace badger originally purchased in 1995 as a used machine. The operating impact includes regular maintenance and fuel costs. FY 06-07 FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 $150,000 $0 $0 $0 $200,000 $0 Operating Impact: $2,250 $2,250 $2,250 $2,250 $4,500 $4,500 Project Total $350,000 $18,000 Project Name: Dump Truck Funding Source: Stormwater Utility Fund 'Project Description: A new dump truck is necessary for increasing Swale rehabilitation either with or without 1/4 round. This permits constant rotation of soil removal and cleans sand. This also increases productivity. The operating impact includes regular maintenance and fuel costs. Project Costs: FY 06-07 FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 $130,000 $0 $0 $0 $0 $0 Operating Impact: $4,300 $4,300 $4,300 $4,300 $4,300 $4,300 Project Total $130,000 $25,800 Project Name: 1/4 Round Swale Rehab Funding Source: Stormwater Utility Fund Project Costs: Project Description: 1/4 Round Annual Swale Rehabilitation Project. Project FY 06-07 FY 07-08 FY 08--09 FY 09-10 FY 10-11 FY 11-12 Total $50,000 $50,000 $50,000 $50,000 $50,000 $50,000 $300,000 Operating Impact $0 $0 $0 $0 $0 $0 $0 221 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2007-2012 CAPITAL IlVIPROVEMENT PROJECT DETAIL STORMWATER DIVISION -CONTINUED Project Name: Baclchoe Funding Source: Capital Replacement Fund Project Costs: FY 06-07 FY 07-08 $0 $150,000 Operating Impact: $0 $1,200 Project Description: To replace two existing backhoes. The 1993 Case Baclchoe was new when purchased. The 1995 Case baclchoe was used when purchased. Some trade-in allowance for Two Old Units has been factored in the pricing. The operating impact includes regular maintenance and fuel costs. Project FY 09-10 FY 10-11 FY 11-12 Total $0 $150,000 $0 $300,000 FY 08-09 $0 $1,200 $1,200 $1,200 $1,200 $6,000 222 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2007-2012 SUMMARY OF CAPITAL IlVIPROVEMENT PROJECTS ENGINEERING DEPARTMENT Project Description FY 200(x07 FY 2007-08 FY 2008-09 FY 2009-10 FY 2010-11 FY 2011-12 Total Barber St. Realignment $ 400,000 $ - $ Easy St. Renovation 750,000 1,250,000 Sidewalk/Bike Paths 150,000 150,000 Street Repaving 150,000 150,000 Bridges - 100,000 Laconia St. Extention - - Fleming St. Extention - - Barber St. Widening - - - $ - $ 150,000 150,000 150,000 150,000 100,000 100,000 3,000,000 - - 3,000,000 - $ - $ 400,000 - - 2,000,000 150,000 150,000 900,000 150,000 150,000 900,000 100,000 100,000 500,000 - - 3,000,000 - - 3,000,000 - 5,200,000 5,200,000 Division Total 223 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2007-2012 CAPITAL IlVIPROVEMENT PROJECT DETAIL ENGINEERING Project Name: Barber Street Realignment Funding Source: Discretionary Sales Tax Project Costs: FY 06-07 $400,000 Operating Impact: $0 Project Description: The Bazber Street Realignment project is concerned with straightening a very sharp turn into a more friendly curve where Bazber Street turns to the east at Pelican Island Place and continues along the route of what used to be Stratton Avenue eastwazd to a major intersection at US Highway 1. The plan is to realign Barber Street essentially between Arcadia and Tracy. FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 $0 $0 $0 $0 $0 Project Total $400,000 $0 $0 $0 $0 $0 $0 Project Name: Easy Street Renovation CDBG $700,000 Funding Source: Local Option Gas Tax $300,000 DST $1,000,000 Project Costs: Project Description: The prospective plan is to widen and raise the street while improving the stormwater drainage system and providing new sidewalks /bike paths. The prospective plan also includes the instaIIation of "Miami Curb" (a flattened "V") on both sides to improve stormwater conveyance. Project FY 06-07 FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 Total $750,000 $1,250,000 $0 $0 $0 $0 $2,000,000 Operating Impact: $0 $0 $0 $0 $0 $0 $0 Project Name: Annual Sidewalk & Bikepath Project Description: Annual program Funding Source: Local Option Gas Tax Project Costs: Project FY 06-07 FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 Total $150,000 $150,000 $150,000 $150,000 $150,000 $150,000 $900,000 Operating Impact: $0 $0 $0 $0 $0 $0 $0 224 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2007-2012 CAPITAL IlVIPROVEMENT PROJECT DETAIL ENGINEERING -CONTINUED Project Name: Street Repaving Funding Source: Local option Gas Tax Project Costs: Project Description: Annual program FY 06-07 FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 $150,000 $150,000 $150,000 $150,000 $150,000 $150,000 Operating Impact: $0 $0 $0 $0 $0 $0 Project Total $900,000 $0 Project Name: Bridges Funding Source: DST Project Costs: Project Description: The City's Bridges project(s) involves the renovation at several bridges effectively widening them in some suitable manner to enable safer and more user-friendly pedestrian and bikeway crossings. The City has six such major bridges that caU for such improvements. Project FY 06-07 FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 Total $0 $100,000 $100,000 $100,000 $100,000 $100,000 $500,000 Operating Impact $0 $0 $0 $0 $0 $0 $0 Project Name: Laconia Street Extension Project Description: The Laconia Street Extension project calls for the extension of County Transportation Impact Laconia Street southward from the existing City Limits for a distance Funding Source: Fees of about 0.6 miles to a new connection at CR-510 in order to provide a needed traffic corridor from the City to the growing unincorporated County area to the south. Project Costs: Project FY 06-07 FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 Total $0 $0 $3,000,000 $0 $0 $0 $3,000,000 Operating Impact: $0 $0 $0 $0 $0 ~ $0 $0 225 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2007-2012 CAPITAL IMPROVEMENT PROJECT DETAIL ENGINEERING -CONTINUED Project Name: Fleming Street Extension Funding Source: Feoes tY Transportation Project Costs: FY 06-07 FY 07-08 FY 08-09 $0 $0 $0 Operating Impact: $0 $0 $0 Project Description: The Flenvng Street Extension project involves the extension of Fleming Street from its current south end at South Easy Street eastward to a new connection with US Highway 1 at 109th Street, a distance of about 1.2+ miles. This project requires additional land acquisition and the relocation of an existing FEC railroad crossing. Project FY 09-10 FY 10-11 FY 11-12 Total $3,000,000 $0 $0 $3,000,000 $0 $0 $0 $0 Project Name: Barber Street Widening Funding Source: Fe etY Transportation Project Costs: FY 06-07 FY 07-08 FY 08-09 $0 $0 $0 Operating Impact: $0 $0 $0 Project Description: The Barber Street Widening project deals with the projected future need to widen Barber Street from two lanes to three or four lanes from CR-512 (aka Sebastian Blvd.) southward and eastward to Schumann Drive and then further on to a main intersection at US Highway 1, a total distance of approximately three miles. Project FY 09-10 FY 10-11 FY 11-12 Total $0 $0 $5,200,000 $5,200,000 $0 $0 $0 $0 226 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2007-2012 SUNIlVIARY OF CAPITAL IMPROVEMENT PROJECTS GOLF COURSE Project Description FY 2006-07 1~Y 2007-08 FY 2008-09 FY 2009-10EY 2010-1 ] FY 2011-12 Total Land Acquisition $ 1,500,000 $ - $ - $ - $ - $ - $ 1,500,000 New Clubhouse - - - - - 1,000,000 1,000,000 ~ - • . •~• - . • . ~ 1,500,000 ~ - S - ~ - S - 5 1,000.000 ~ 1,000,000 227 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2007-2012 . CAPITAL IMPROVEMENT PROJECT DETAIL GOLF COURSE Project Name: Land Acquisition Funding Source: Golf Debt Project Costs: FY 06-07 $1,500,000 Operating Impact: $0 ject Description: acquisition of land to replace can ent land lease has become :ssary due to the significane increase inland lease payments for future. It is more economical to purchase instead of leasing. Project FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 Total $0 $0 $0 $0 $0 $1,500,000 $0 ~ $0 $0 $0 $0 $0 Project Name: New Club House Funding Source: Golf Debt Project Costs: FY 06-07 $0 Operating Impact: $0 Project Description: The estimated amount of $1,000,000 includes engineering plans, removal of existing building, the temporary facility, and all aspects o new construction.The cost of renovating existing golf shop, offices and restrooms and adding additional 1600 square feet to the existing building is approximately $700,000. This could prove to be non-cost effective due to several reasons including plumbing and electrical issues, frame construction and evidence of termites and air conditioning issues. Staff recommends this project to be programmed in the plan after the Golf Course Bonds are paid off. Project FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 Total $0 $0 $0 $0 $1,000,000 $1,000,000 $0 $0 $0 $0 $0 $0 228 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2007-2012 SUNIMARY OF CAPITAL IMPROVEMENT PROJECTS AIRPORT Project Description FY 2006-07 FY 2007-08 FY 2008-09 FY 2009-10 FY 2010-11 FY 2011-12 Total Construct Taxiway "C" 1,500,000 - - - - - 1,SOO,000 Airport Master Plan Update 300,000 - - - - - 300,000 Construct Apron 365,305 - - - - - 36,305 Construct Perimeter Road _ gp0,000 _ _ _ - 800,000 Construct Access Road - 800,000 - - - - 800,000 Construct T-Hangars - - - 800,000 - - 800,000 Acquire L.oader/Excavator - - - 350,000 - - 350,000 Construct Taxilanes - - - - 800,000 - 800,000 Construct Hangars - - - - 600,000 - 600,000 I~ - .. .~. - ~ .. S3,1G5.3D> $ 1,GODA00 S - ti I,li0.00D $ 1,100.000 S - $ G.315,3C 229 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2007-2012 CAPITAL IlVIPROVEMENT PROJECT DETAIL AIItPORT Project Name: Construct Taxiway "C" FAA 95~ Funding Source: FDOT 2.596 Airport 2.59'0 Project Costs: FY 06-07 $1,500,000 Operating Impact: $0 Project Description: Currently, aircrafts having to taxi from the east side of the airport to Primary Runway 4 must cross three runway ends or back-taxi down the runway itself (a less than desirable maneuver) to get to that runway end for departure. The addition of a parallel taxiway to Runway4-22 (TXY- C) will significantly increase the safety of operations at the airport and reduce the possibility of runway Project FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 Total $0 $0 $0 $0 $0 $1,500,000 $0 $0 $0 $0 $0 $0 Project Name: Airport Master Plan Update FDOT 8096 Funding Source: port 20% Project Costs: FY 06-07 $300,000 Operating Impact: $0 Project Description: According to FAA and FDOT, airports need to have an updated master plan ever 5 years. Even at present, ours is out-dated as we have completed nearly all of the major improvements outlined in the last Master Plan. In order to remain eligible for future Federal and State funding, we must have a current, approved Airport Master Plan and La out P] an. Project FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 Total $0 $0 $0 $0 $0 $300,000 $0 $0 $0 $0 $0 $0 Project Name: Construct Apron FDOT 8096 Funding Source: Airport 2096 Project Costs: FY 06-07 FY 07-08 $365,305 $0 Operating Impact: $0 $0 Project Description: Additional aircraft parking spaces are desperately needed at our airport. This will not only better serve the public, it will also result in added airport revenues. Project FY 08-09 FY 09-10 FY 10-11 FY 11-12 Total $0 $0 $0 $0 $365,305 $0 $0 $0 230 $0 $0 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2007-2012 CAPITAL IMPROVEMENT PROJECT DETAIL AIRPORT -CONTINUED Project Name: Construct Perimeter Road FDOT 80% Funding Source: port 20~Yo Project Costs: Project Description: Based on the results of the afore-mentioned Airport Master Plan, this effort would be to begin construction of a perimeter road with the ultimate goal of connecting Roseland Road to Main Street via the airport perimeter. The operating impact includes regular maintenance for eaement. FY 06-07 FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 $0 $800,000 $0 $0 $0 $0 Operating Impact: $o $2,OOO $2,000 $2,000 $2,000 $2,000 Project Total $800,000 $lo,ooo Project Name: Construct Access Road Funding Source: FDOT 800 Airport 20% Project Costs: iProject Description: Based on the results of the afore-mentioned Airport Master Plan, this effort would be to begin construction of a perimeter road with the ultimate goal of connecting Roseland Road to Main Street via the airport perimeter. The operating impact includes regular maintenance for eaement. Project FY 06-07 FY 07-08 FY 08-09 FY 09-10 ~ FY 10-11 FY 11-12 Total $0 $800,000 $0 $0 $0 $0 ~ $800,000 Operating Impact: $o $2,aoo $2,000 $2,000 $2,000 $2,000 $lo,ooo Project Name: Construct T-Hangars Project Description: FDOT 80'16 Additional hangar space is desperately needed at Sebastian. This will Funding Source: Airport 2090 also offer a significant increase in airport revenues. Project Costs: Project FY 06-07 FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 Total $0 $0 $0 $800,000 $0 $0 $800,000 Operating Impact: $0 $0 $0 $0 $0 $0 $0 231 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2007-2012 CAPITAL IlVII'ROVEMENT PROJECT DETAIL AIRPORT -CONTINUED Project Name: Acquire Loader/Excavator FDOT 80% Funding Source: port 209'0 Project Costs: Project Description: Currently, airport staff must rent equipment from the Public Works and Engineering Departments, which have the unfortunate effect of pulling their equipment away from their intended duties. It will not only cost the airport less to have its own equipment, but it will also allow our other departments to better serve our residents. Tha operating impact includes regular maintenance and fuel costs. Project FY 06-07 FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 Total $0 $0 $0 $350,000 $0 $0 $350,000 Operating Impact: $0 $0 $0 $1,000 $1,500 ~ $1,500 $4,000 Project Name: Construct Hangars Funding Source: FDOT 80% Airport 2090 Project Costs: FY 06-07 FY 07-08 $0 $0 Operating Impact: $0 $0 $0 $0 $0 $0 $0 Project Name: Construct Taxilanes FDOT 8090 Funding Source: port 20°k Project Costs: FY 06-07 FY 07-08 $0 $0 Operating Impact: $0 $0 Project Description: There is a very high demand for hangar space at Sebastian, particularly for larger buildings that one can operate a business from (as opposed to T-hangars, which are essentially just for storage). Constructing corporate hangars will help supply this demand, create jobs, and increase airport revenues. Project FY 08-09 FY 09-10 FY 10-11 FY 11-12 Total $0 $0 $600,000 $0 $600,000 Project Description: Additional Taxilanes are needed to support the development of the north infield area. This should complete most of the necessary taxilane work at the airport. Project FY 08-09 FY 09-10 FY 10-11 FY 11-12 Total $0 $0 $800,000 $0 $800,000 $0 $0 $0 $0 $0 232 CITY OF SEBASTIAN, FLORID 2006/2007 ANNUAL BUDGETI SCHEDULE ONE SUMMARY OF MII,LAGE RATES AND TAX COLLECTIONS Fiscal Year Millage Rate 1986 4.9972 1987 5.6440 1988 6.1440 1989 6.6440 1990 6.4400 1991 6.5000 1992 6.6320 1993 6.4410 1994 6.9000 1995 6.9000 1996 6.9000 1997 6.9000 1998 6.9000 1999 6.5000 2000 5.0000 2001 5.0000 2002 4.5904 2003 4.5904 2004 4.5904 2005 4.5904 2006 3.9325 2007 3.0519 Tax Collection 838,068 1,025,054 1,265,974 1,599,100 1,658,583 1,755,315 2,054,356 2,122,641 2,372,649 2,461,390 2,619,790 2,664,153 2,810,622 2,729,769 2,323,566 2,514,960 2,526,276 2,752,423 3,169,977 3,729,917 4,301,498 4,510,500 233 (CITY OF SEBASTIAN, FLORID 2006/2007 ANNUAL BUDGETI SCHEDULE TWO LONG TERM DEBT SERVICE DETAIL Date of Bond Description Issue Principal Interest Revenue Bonded Debts $2,435,000 Recreational Facilities Improvement and Refunding Revenue Bonds, Series 2001 $9,500,000 Infrastructure Sales Surtax Revenue Bonds, Series 2003 $5,630,000 Stormwater Utility Revenue Bonds, Series 2003 $2,125,000 Infrastructure Sales Surtax Revenue Bonds, Series 2003A Notes Payable $3,268,890 Paving Improvements Promissory Notes Total Debt Service Payments 3/2001 $255,000 $51,590 4/2003 $550,000 $286,319 11/2003 $240,000 $197,273 12!2003 $130,000 $66,888 8/1998 223 646 76 354 ~l „398.646 ~~Z$ 234 FY 2006-07 Total Debt Service $306,590 $836,319 $437,273 $196,888 300 000 7 7 CITY OF SEBASTIAN, FLORID 2006/2007 ANNiJAL BUDGE SCHEDULE THREE DEBT SERVICE PAYMENT SCHEDULE $2,435,000 Recreational Facilities Improvement and Refunding Revenue Bonds, Series 2001 Date Princi al Interest Total Fiscal Year Total 10/01/2006 04/01/2007 $255,000 $0 $28,345 $23,245 $283,345 $23,245 $306,590 10/01/2007 04/01/2008 $270,000 $0 $23,245 $17,845 $293,245 $17,845 $311,090 10/01/2008 04/01/2009 $280,000 $0 $17,845 $12,245 $297,845 $12,245 $310,090 10!01/2009 04/01/2010 $290,000 $0 $12,245 $6,300- $302,245 $6,300 $308,545 10/01/2010 $300,000 $6,300 $306,300 $306,300 Total 1,395,000 $147,615 $1,542,615 $1,542,615 235 (CITY OF SEBASTIAN, FLORID 2006/2007 ANNUAL BUDGEI'~ SCHEDULE THREE DEBT SERVICE PAYMENT SCHEDULE -CONTINUED $9,500,000 Infrastructure Sales Surtax Revenue Bonds, Series 2003 Date Princi al Interest Total Fiscal Year Total 10/01/2006 $0 $143,159.38 $143,159.38 04/01/2007 $550,000 $143,159.38 $693,159.38 $836,318.76 10/01/2007 $0 $134,909.38 $134,909.38 04/01/2008 $565,000 $134,909.38 $699,909.38 $834,818.76 10/01/2008 $0 $126,434.38 $126,434.38 04/01/2009 $585,000 $126,434.38 $711,434.38 $837,868.76 10/01/2009 $0 $116,928.13 $116,928.13 04/01/2010 $600,000 $116,928.13 $716,928.13 $833,856.26 10/01/2010 $0 $107,178.13 $107,178.13 04/01/2011 $620,000 $107,178.13 $727,178.13 $834,356.26 10/01/2011 $0 $96,638.13 $96,638.13 01/01/2012 $645,000 $96,638.13 $741,638.13 $838,276.26 10/01/2012 $0 $85,189.38 $85,189.38 04/01/2013 $665,000 $85,189.38 $750,189.38 $835,378.76 10/01/2013 $0 $73,053.13 $73,053.13 04/01/2014 $690,000 $73,053.13 $763,053.13 $836,106.26 10/01/2014 $0 $60,115.63 $60,115.63 04/01/2015 $715,000 $60,115.63 $775,115.63 $835,231.26 10/01/2015 $0 $46,530.63 $46,530.63 04/01/2016 $745,000 $46,530.63 $791,530.63 $838,061.26 10/01/2016 $0 $32,003.13 $32,003.13 04/01/2017 $770,000 $32,003.13 $802,003.13 $834,006.26 10/01/2017 $0 $16,603.13 $16,603.13 04/01/2018 $805,000 $16,603.13 $821,603.13 $838,206.26 Total $7,955,000 $2,077,485.12 $10,032,485.12 $10,032,485.12 236 CITY OF SEBASTIAN, FLORID 2006/2007 A,NNUAI, BUDGETI SCHEDULE THREE DEBT SERVICE PAYMENT SCHEDULE -CONTINUED $5,630,000 Stormwater Utility Revenue Bonds, Series 2003 Date Princi al Interest Total Fiscal Year Total 11/01/2006 $0 $98,636.25 $98,636.25 05/01/2007 $240,000 $98,636.25 $338,636.25 $437,272.50 11/01/2007 $0 $95,936.25 $95,936.25 05/01/2008 $245,000 $95,936.25 $340,936.25 $436,872.50 11/01/2008 $0 $92,567.50 $92,567.50 05/01/2009 $255,000 $92,567.50 $347,567.50 $440,135.00 11/01/2009 $0 $88,742.50 $88,742.50 OS/O1/2010 $260,000 $88,742.50 $348,742.50 $437,485.00 11/O1/2010 $0 $84,517.50 $84,517.50 05/01/2011 $270,000 $84,517.50 $354;517.50 $439,035.00 11/01/2011 $0 $79,623.75 $79,623.75 05/01/2012 $280,000 $79,623.75 $359,623.75 $439,247.50 11/01/2012 $0 $74,023.75 $74,023.75 05/01/2013 $290,000 $74,023.75 $364,023.75 $438,047.50 11/01/2013 $0 $68,223.75 $68,223.75 05/01/2014 $305,000 $68,223.75 $373,223.75 $441,447.50 11/01/2014 $0 $62,505.00 $62,505.00 05/01/2015 $315,000 $62,505.00 $377,505.00 $440,010.00 11/0112015 $0 $56,362.50 $56,362.50 05/01/2016 $325,000 $56,362.50 $381,362.50 $437,725.00 11/01/2016 $0 $49,862.50 $49,862.50 05/01/2017 $340,000 $49,862.50 $389,862.50 $439,725.00 11/01/2017 $0 $42,892.50 $42,892.50 05/01/2018 $355,000 $42,892.50 $397,892.50 $440,785.00 11/01/2018 $0 $35,437.50 $35,437.50 05/01/2019 $370,000 $35,437.50 $405,437.50 $440,875.00 11/01/2019 $0 $27,112.50 $27,112.50 05/01/2020 $385,000 $27,112.50 $412,112.50 $439,225.00 11/01/2020 $0 $18,450.00 $18,450.00 OS/Oll2021 $400,000 $18,450.00 $418,450.00 $436,900.00 11/01/2021 $0 $9,450.00 $9,450.00 05/01/2022 $42Q,000 $9,450.00 $429,450.00 $438,900.00 Total $5,055,000 $1,968,687.50 $7,023,687.50 $7,023,687.50 237 CITY OF SEBASTIAN, FLORID 2006/2007 ANNUAL BUDGETI SCHEDULE THREE DEBT SERVICE PAYMENT SCHEDULE -CONTINUED $2,125,000 Infrastructure Sales Surtax Revenue Bonds, Series 2003A Date Princi al Interest Total Fiscal Year Total 10/01/2006 $0 $33,443.75 $33,443.75 04/01/2007 $130,000 $33,443.75 $163,443.75 $196,887.50 10/01/2007 $0 $31,900.00 $31,900.00 04/01/2008 $135,000 $31,900.00 $166,900.00 $198,800.00 10/01/2008 $0 $30,043.75 $30,043.75 04/01/2009 $135,000 $30,043.75 $165,043.75 $195,087.50 10/01/2009 $0 $28,018.75 $28,018.75 04/01/2010 $145,000 $28,018.75 $173,018.75 $201,037.50 10/01/2010 $0 $25,662.50 $25,662.50 04/01/2011 $145,000 $25,662.50 $170,662.50 $196,325.00 10/01/2011 $0 $23,125.00 $23,125.00 01/01/2012 $150,000 $23,125.00 $173,125.00 $196,250.00 10/01/2012 $0 $20,406.25 $20,406.25 04/01/2013 $155,000 $20,406.25 $175,406.25 $195,812.50 10/01/2013 $0 $17,500.00 $17,500.00 04/01/2014 $160,000 $17,500.00 $177,500.00 $195,000.00 10/01/2014 $0 $14,300.00 $14,300.00 04/O1/2015 $170,000 $14,300.00 $184,300.00 $198,600.00 10/01/2015 $0 $10,900.00 $10,900.00 04/01/2016 $175,000 $10,900.00 $185,900.00 $196,800.00 10/01/2016 $0 $7,400.00 $7,400.00 04/01/2017 $185,000 $7,400.00 $192,400.00 $199,800.00 10/01/2017 $0 $3,700.00 $3,700.00 04/01/2018 $185,000 $3,700.00 $188,700.00 $192,400.00 Total $1,870,000 $492,800.00 $2,362,800.00 $2,362,800.00 238 CI'T'Y OF SEBASTIAN, FLORID 2006/2007 ANNUAL BUDGE SCHEDULE THREE DEBT SERVICE PAYMENT SCHEDULE -CONTINUED $3,268,890 Paving Improvements Promissory Notes Date Princi al Interest Total Fiscal Year Total 02/27/2007 $110,606.31 $39,393.69 $150,000.00 08/27/2007 $113,039.64 $36,960.36 $150,000.00 $300,000.00 02/27/2008 $115,526.52 $34,473.48 $150,000.00 08/27/2008 $118,068.10 $31,931.90 $150,000.00 $300,000.00 02/27/2009 $120,665.60 $29,334.40 $150,000.00 08/27/2009 $123,320.24 $26,679.76 $150,000.00 $300,000.00 02/27/2010 $126,033.29 $23,966.71 $150,000.00 08/27/2010 $128,806.02 $21,193.98 $150,000.00 $300,000.00 02/27/2011 $131,639.75 $18,360.25 $150,000.00 08/27/2011 $134,535.83 $15,464.17 $150,000.00 $300,000.00 02/27/2012 $137,495.25 $12,504.75 $150,000.00 08/27/2012 $140,520.51 $9,479.49 $150,000.00 $300,000.00 02/27/2013 $143,611.96 $6,388.04 $150,000.00 08/27/2013 $146,771.42 $3,228.58 $150,000.00 $300,000.00 Total $1,790,640.44 $309,359.56 $2,100,000.00 $2,100,000.00 239 CITY OF SEBASTIAN FLORID 2006/2007 ANNUAL BUDGE SCHEDULE FOUR LPASE PAYMENTS SCHEDULE Lease Descri tion FY 2006-07 FY 2007-08 FY 2008-09 FY 2009-10 FY 2010-11 Business-type Activities: Golf Carts Operating Lease $107,987.62 $0.00 $0.00 $0.00 $0.00 Airport Land Lease $175,000.00 $175,000.00 $175,000.00 $175,000.00 $250,000.00 Total Business-type Activities Annual Lease Pa eats $282,987.62 $175,000.00 $175,000.00 $175,000.00 $250,000.00 Governmental-type Activities: Construction Equipment $154,693.39 $154,693.39 0.00 0.00 0.00 Total Governmental-type Activities Annual Lease Pa ents $154,693.39 $154,693.39 $0.00 $0.00 $0.00 240 CITY OF SEBASTIAN, FLORID 2006/2007 ANNUAL BUDGETI SCHEDULE FIVE DEPARTMENT SIX YEAR CAPITAL OUTLAY SCHEDULE SUMMARY EXPENDITURES PER FISCAL YEAR GENERAL FUND 010021 MANAGEMENT INFO SERVICES 010040 POLICE SPECIAL OPERATIONS 010041 POLICE ADMINISTRATION 010042 POLICE SCHOOL RESOURCE UNIT 010043 POLICE UNIFORM DMSION 010044 POLICE COMIv1UNITY POLICING 010046 PROFESSIONAL SERVICES 010047 POLICE DETECTIVE DMSION 010048 SUPPORT SERVICES DMSION 010049 POLICE DISPATCH DMSION 010051 ENGINEERING 010052 ROADS AND DRAINAGE 010053 STORMWATER UTII-ITY DMSION 010054 GARAGE 010057 PARKS AND RECREATION 010059 CEMETERY 010080 GROWTH MANAGEMENT 010045 CODE ENFORCEMENT TOTAL GENERAL FUND GOLF COURSE FUND 410110 GOLF COURSE ADMINISTRATION 410120 GOLF COURSE GREENS TOTAL GOLF COURSE FUND TOTAL BUILDING DEPT FUND TOTAL ALL FUNDS 2006-07 2007-08 2008-09 2009-10 2010-11 2011-12 TOTAL $ 20,000 $ SS,000 $ 10,000 $ - $ - $ - $ 85,000 14,300 72,300 32,000 - - - 118,600 20,000 102,300 - - - - 122,300 3,000 - - - - - 3,000 216,980 104,180 179,480 169,880 263,280 267,600 1,201,400 - 2,600 - - - - 2,600 - - 26,500 - - 26,500 26,800 31,800 - 25,000 26,000 27,000 136,600 - - 26,000 - - - 26,000 3,000 4,700 - - - - 7,700 - 25,000 - 25,000 - 35,000 85,000 60,000 25,000 30,000 25,000 25,000 25,000 190,000 150,000 28,000 - 30,000 - - 208,000 11,800 9,400 45,000 - - - 66,200 63,000 60,000 36,000 46,000 - - 205,000 35,000 46,943 - - - - 81,943 30,000 5>000 5,000 5,000 - - 45,000 3,000 22,600 23,300 24,000 - - 72,400 $ 656,880 $ 594,823 $ 386,780 $ 376,380 $ 314,280 $ 354,600 $ 2,683,743 $ - $ 13,000 $ - $ - $ - $ - $ 13,000 15,000 32,000 30,000 45,000 - - 122,000 $ 15,000 $ 45,000 $ 30,000 $ 45,000 $ - $ - $ 135,000 $ 22,790 $ - $ 15,425 $ - $ - $ - $ 38,215 $ 694,670 $ 639,823 $ 432,245 $ 421,380 $ 314,280 $ 354,600 $ 2,856,958 241 CITY OF SEBASTIAN FLORID 2006/2007 AN1~IIJAL BUDGE SCHEDULE SIX SIX YEAR SCHEDULE OF CAPITAL OUTLAY REQUESTS EXPENDITURES PER FISCAL YEAR DEPARTMENT 2006-07 2007-08 2008-09 2009-10 2010-11 2011-12 TOTAL 010021 MIS Air conditioner for PD server room 10,000 - - - - - 10,000 Fiber installation 10,000 20,000 10,000 - - - 40,000 T1 Internet access 15,000 15,000 Mercom upgrade 20,000 20,000 20,000 55,000 10,000 0 0 0 85,000 POLICE DEPARMENT 010040 PD SPECIAL OPERATIONS Portable radio replacement (2) 6,000 - - - - - 6,000 Motorcycle video system for new . motorcycle (DST) 3,300 3,300 - - - - 6,600 Motorcycle replacement 5,000 - - - - - 5,000 (Funded by DST) Unmarked patrol vehicle - 38,000 - - - - 38,OOp K-9 vehicle replacement - 31,000 32,000 - - - 63,000 14,300 72,300 32,000 0 0 0 118,600 010041 PD AMINISTRATION Visitor pazking lot 20,000 - - - - - 20,000 Evidence storage room renovation - 30,000 - - - - 30,000 Laptop computer _ - 1,500 - - - - 1,500 Vehicle replacement - 25,800 - - _ - - 25,800 Parking lot expansion - 45,000 - - - - 45,000 20,000 102,300 0 0 0 0 122,300 010042 PD SRO Portable radio replacement 3,000 - - - - - 3,000 3,000 - - - - - 3,000 010043 PD ROAD PATROL Radaz replacements (1 per yeaz) 3,180 3,180 3,280 3,380 3,480 - 16,500 Radio replacements (6) 9,300 9,300 - - - - 18,600 In caz cameras'(2 per year) 12,000 12,500 13,000 13,500 - - 51,000 New vehicles (new officers) 77,000 39,600 81,600 84,000 86,600 89,200 458,000 (Funded by DST) New vehicles 115,500 - - - - - 115,500 (Funded by DST) Vehicle replacements - 39,600 81,600 42,000 173,200 178,400 514,800 Command officer vehicle replacement - - - 27,000 - - 27,000 216,980 104,180 179,480 169,880 263,280 267,600 1,201,400 242 CITY OF SEBASTIAN, FLORID 2006/2007 ANNUAL BUDGE SCHEDULE SIX SIX YEAR SCHEDULE OF CAPITAL OUTLAY REQUESTS -CONTINUED POLICE DEPARTMENT (coat) EXPENDITURES PER FISCAL YEAR 010044 PD COMMUNITY POLICING 2006-07 2007-OS 2008-09 2004-10 2010-11 2011-12 TOTAL Laptop Computer - 2,600 - - - - 2,600 0 2,600 0 0 0 0 2,600 010046 PD PROFESSIONAL STANDARDS Command officer vehicle replacement - - - 26,500 - - 26,500 0 0 0 26,500 0 0 26,500 010047 PD DETECTIVE DIVISION Portable radio replacement 3,000 3,000 - - - - 6,000 Digital camera 1,800 - - - - - 1,800 Vehicle replacement 22,000 - - 25,000 26,000 27,000 100,000 (Funded by DST) Mobile radio replacement - 3,200 - - - - 3,200 (Funded by DST) New detective vehicle - 23,000 - - - - 23,000 Laptop computer replacement - 2,600 - - - - 2,600 26,800 31,800 0 25,000 26,000 27,000 136,600 010048 PD SUPPORT SERVICES ' Command officer vehicle replacement - - 26,000 - - - 26,000 0 0 26,000 0 0 0 26,000 010049 PD DISPATCH DIVISION Replacement portable radios (1) 3,000 - - - - - 3,000 Portable radios (1) - 3,000 - _ _ _ 3,000 Replacement chairs - 1,700 - - - - 1,700 3,000 4,700 0 0 0 0 7,700 010051 ENGINEERING Vehicle replacement - 25,000 - 25,000 - 35,000 85,000 $0 $25,000 $0 $25,000 $0 $35,000 $85,000 243 CITY OF SEBASTIAN, FLORID 2006/2007 ANNUAL BUDGETI SCHEDULE SIX SIX YEAR SCHEDULE OF CAPITAL OUTLAY REQUESTS -CONTINUED EXPENDITURES PER FISCAL YEAR PUBLIC WORKS 2006-07 2007-08 2008-09 2009-10 2010-11 2011-12 TOTAL 010052 ROADS AND MAINTENANCE Skidsteer replacement 60,000 - - - - _ 60,000 Truck replacement - 25,000 - 25,000 25,000 25,000 100,000 Trailer replacement - - 10,000 - - - 10,000 Jack hammer with compressor - - 20,000 - - - 20,000 60,000 25,000 30,000 25,000 25,000 25,000 190,000 010053 STORM~'VATER UTILITY DIVI SION Crew truck replacement - 28,000 - 30,000 - - 58,000 Excavator replacement 150,000 - - - - - 150,000 150,000 28,000 0 30,000 0 0 208,000 010054 GARAGE Brake drum lathe Cool space cooler Scanner upgrade Fuel system cleaner Modis engine analyzer Fork lift Caz lift Truck lift 010057 PARKS AND RECREATION Sign for garden club park Scoreboards replacement Fence repairs Truck replacement Tractor Mower replacement New park 010059 CEMETERY Columbariums Block retaining wall 010080 GROWTH MANAGEMENT GIS Technology 010045 CODE ENFORCEMENT Portable radio replacement Truck replacement TOTAL GENERAL FUND 5,000 - - - - - 5,000 1,500 - - - - - 1,500 1,300 1,400 - - - - 2,700 4,000 - - - - - 4,000 - 8,000 - - - - 8,000 - - 15,000 - - - 15,000 10,000 10,000 - - 20,000 - - - 20,000 11,800 9,400 45,000 0 0 0 66,200 3,000 - - - - - 3,000 35,000 - - - - - 35,000 10,000 10,000 - - - - 20,000 15,000 - 16,000 16,000 - - 47,000 - 30,000 - - - - 30,000 - 20,000 20,000 - - - 4o,aoo - - - 30,000 - - 30,000 63,000 60,000 36,000 46,000 0 0 205,000 35,000 - - - - - 35,000 - 46,943 - - - - 46,943 35,000 46,943 0 0 0 0 81,943 30,000 5,000 5,000 5,000 - - 45,000 30,000 5,000 5,000 5,000 0 0 45,000 3,000 - - - - - 3,000 - 22,600 23,300 24,000 - - 69,900 3,000 22,600 23,300 24,000 0 0 72,900 $656,880 $594,823 $386,780 $376,380 $314,280 $354,600 $2,683,743 244 1CITY OF SEBASTIAN, FLORID 2006/2007 ANNUAL BUDGET SCHEDULE SIX SIX YEAR SCHEDULE OF CAPITAL OUTLAY REQUESTS -CONTINUED NIUNCIPAL GOLF COURSE EXPENDITURES PER FISCAL YEAR 410110 GC ADMINISTRATION 2006-07 2007-08 2008-09 2009-10 2010-11 2011-12 TOTAL Computer hardware & software - 13,000 - - - - 13,000 $0 $13,000 $0 $0 $0 $0 $13,000 410120 GC GREENS Rough & fairway units 15,000 - - 45,000 - - 60,000 Asphalt maintenance parking facility - 12,000 - - - - 12,000 Greens mower - 20,000 - - - - - 20,000 Sand pro - - 15,000 - - - 15,000 Tractor - - 15,000 - - - 15,000 15,000 32,000 30,000 45,000 0 0 122,000 TOTAL GOLF COURSE FUND 15,000 45,000 30,000 45,000 - - 135,000 480110 BUILDING DEPARTMENT Truck replacement 14,690 - 1,425 - - - 30,115 Laptop computers (2) 3,600 - - - - - 3,600 Laserf~che desktop scanner 4,500 - - - - - 4,500 TOTAL BUILDING DEPARTMENT ~ 22,790 0 15,425 0 0 0 38,215 TOTAL ALL FUNDS $694,670 $639,823 $432,205 $421,380 $314,280 $354,600 $2,856,958 245 CITY OF SEBASTIAN, FLORID 2006/2007 ANNUAL BUDGET SCHEDULE SEVEN GLOSSARY This is a glossary of terms commonly used at public meetings at which financial matters are discussed: Ad Valorem Taxes - A tax levied on the assessed value (net of any exemptions) of real or personal property. This is commonly referred to as "property tax". Anticipated (revenue, deficit, expenses, etc.) -Estimates used in analyzing and preparing budgets. Anticipated figures are the equivalent of educated guesses. They are based on experience and information from a variety of sources that help government officials determine what they think the income or expenses will be. Appropriation from Prior Year Fund Balance (Retained Earnin s -Money not spent in one fiscal year but carried forward to the next budget yeaz. Cash carried forward is used to supplement revenues required to pay for all budgeted expenses. Budset - A plan of financial operation embodying an estimate of proposed expenditures for a given period and the proposed means of financing those expenditwes. Florida law requires that governments have a balanced budget, with expenses not exceeding revenues. City employees prepare an adopted budget; it becomes formal when adopted by elected officials. If changes occur during the yeaz, local governments can transfer funds within a budget or raise fees, etc. to keep the budget in balance. CAFR -Comprehensive Annual Financial Report Capital Protect Fund - A governmental Fund used to account for the acquisition and construction of major capital facilities other than those financed by proprietary funds. City of Sebastian Cemetery Trust Fund -The City of Sebastian Cemetery Trust Fund is used to account for principal trust amounts received, sale of cemetery lots and related interest income. One-half of the cemetery lot sales and the interest portion of the trust can be used to maintain the community cemetery. Contineency Account -Money set-aside for emergencies or unexpected expenses. Each City fund usually has such an account to cover higher-than-expected costs or purchases that were not anticipated when the budget was being prepazed. Debt Service Fund - A governmental accounting fund used to account for the accumulation of pledged funds that are legally restricted to pay debts. Deficit - A term generally applied to the budget as a whole, reflecting real or projected shortages in revenue. It means there is not enough revenue to cover expenses. Enterprises -Activities of government, which are operated and accounted for as businesses. Enterprises rely principally on user fees earned by the business to fund operations. In Coty of Sebastian, the Golf Course, Airport, and the Building Depaztment aze enterprises. Capital Improvement Prosram -Governmental agencies set up five-year programs for major costs such as the construction of buildings, land acquisition, road unprovements and heavy equipment. Capital expenses are listed sepazately from operating expenses within the budget document. Capital Outlay -Fixed assets which have a value of $750 or more have a useful economic lifetime of more than one year, or assets of any value if the nature of the item is such that it must be controlled for custody purposes as a fixed asset. Capital Proiect - A project to acquire or improve an asset with costs more than $50,000 and last more than five year. Capital project includes land acquisition, construction, repair or structural improvement of a facility, engineering and design for a facility, and acquisition or repair of equipment. Detailed information for a capital improvement to include the time frame for completion, the location, description, the estimated total expenditure, and the proposed method of financing. E enditures/Expenses -Cost of goods or services used. FAA -Federal Aviation Administration FDOT -Florida Department of Transportation FEMA -Federal Emergency Management Agency Fiscal veer - A 12-month period•of time to which the annual operating budget applies and at the end of which a government determines its financial position and the results of its operations. ]n Florida, the fiscal yeaz for all local governments extends from October 1 to September 30. Franchise Fees -Money collected, •usually from a private utility, in exchange for use of a governmental agency's easements and rights-of--way. Cities authorize the use and collects a fee in return. Franchise fees also are collected from garbage and trash services allowed to operate with a government's boundaries. 246 (CITY OF SEBASTIAN, FLORID 2006/2007 ANNUAL BUDGETI Fund - A fiscal and accounting entity with aself-balancing set of accounts recording cash and other financial resources, together with all related liabilities and residual equities or balances, and changes therein, which are segregated for the purpose of carrying on specific activities or attaining certain objectives in accordance with special regulations, restrictions, or limitations of that fund. Fund Balance - A term used to express the equity (assets minus liabilities) of governmental funds and trust funds. GAAP-Generaliy Accepted Accountine Principals - Uniform minimum standazds and guidelines for financial accounting and reporting. They govern the form and content of the basic financial statements of an entity. GAAP encompasses the conventions, and procedures necessary to define accepted accounting practices at a particular time. They include not only broad guidelines of general applications, but also detailed practices and procedures. GAAP provides a standard by which to measure financial presentations. The primary authoritative statement on the application of GAAP to state and local governments aze National Committee on Governmental Accounting (NCGA) pronouncements. Every government should prepaze and publish financial statements in conformity with GAAP. The objective of government GAAP financial reports are different from, and much broader than, the objectives of business GAAP financial reports. General Fund -The main operating fund for the city, which is used to account for all financial resources, except those required to be accounted for in another fund. All city's departments/divisions except the enterprise fund departments/divisions are funded by the general fund. Ad valorem taxes make up the largest percentage of the general fund revenues. Permanent Fund -Permanent Funds are used to report resources that aze legally restricted to the extent that only earnings, not principal, may be used for purposes that support the reporting government's programs. Projected Deficit - A projection that, based on the current rate of spending, expenses will be greater than anticipated revenue. A projected deficit during a budget year usually necessitates an adjustment in the spending pattern-delaying purchases or eliminating planned expenses-to stay within the budgeted figures. Revenue -Revenues may be operationally defined in governmental fund accounting as "all increases in fund net assets except those arising from interfund reimbursements, interfund operating and residual equity transfers, or long term debt issues". Rolled Back Millaee Rate -The tax rate necessary to give a governmental agency the same amount of property tax dollars it received during the previous budget yeaz, excluding changes in taxable valuation resulting from new construction, annexation or de-annexation. Shortfall - A term generally synonymous with deficit bu[ applied to individual revenue accounts instead of to the budget of a fund or the whole City. A City might have a shortfall in a particular account, but a shortfall in the total budget is called a deficit. SPD -Sebastian Police Department Special Revenue Fund - A governmental accounting fund used to account for special revenues that are legally restricted to expenditures for particular purposes. Governmental Funds -These funds account for general governmental activities, such as law enforcement, which are largely supported by taxes and fees. They are reported using the current financial resources measurement focus and the modifies accrual basis of accounting. Interfund Transfer -Budgeted amounts transferred from one governmental accounting fund to another for work or services provided. Mill -The property tax rate, which is based on the valuation of property. A tax rate of one mill produces one dollaz of taxes on each $1,000 of assessed property valuation. Millase Rate - A rate expressed in thousands. As used with ad valorem (property) taxes, the rate expresses the dollaz of tax per one thousand dollazs of taxable valuation. Over Budeet -Over budget in revenue means there is more income than expected. Over budget in expenses means actual costs exceed the budget and funds must he transferred to provide for the additional expenses by a budget adjustment. Siate-Shared Revenue -Revenues collected by the state and proportionately shazed with counties and/or municipalities on the basis of specific formulas. Such revenues include: local share of cigarette taxes, fuel taxes, mobile home license taxes, liquor license taxes, and half-cent sales taxes. Taxable Valuation -The value of property after all allowable exemptions have been subtracted; the values on which the millage rate is applied and taxes are computed. TRIM Bill -Florida's Truth in Millage Law that requires cities to calculate next year's property taxes based on the same tax dollazs they received during the current fiscal year. Under Budset -Under budget in revenue means that money being collected from taxes and other sources is not as much as was anticipated. It might necessitate spending adjustments to prevent a deficit. Under budget in expenses means that actual expenses are less than the budget. User Fee -The payment of a fee for direct receipt of a public service by the benefiting party. 247 OF SEBASTIAN, FLORID 2006/2007 ANNUAL BURG: Utility Service Taxes -Taxes paid to municipalities by users of electricity, telephones, cellular phones, beepers, natural gas, bottled gas, and fuel oil. Valuation -The dollar value of property assigned by the County property appraiser. 248