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HomeMy WebLinkAbout02212007 General Election MeetingMinutes of the City of Sebastian Canvassing Board 3/13/2007 General Election Wednesday, February 21, 2007 - 2:30 p.m. Supervisor of Elections Office 1750 25th Street Vero Beach, FL 32960 Present: City of Sebastian Canvassing Board Members: City Clerk, Sally Maio (Chairperson). Members City Attorney, Rich Stringer, and City Manager, AI Minner were not in attendance Other Officials Present: Indian River County: Supervisor of Elections, Kay Clem; Chief Deputy Supervisor of Elections, Cathy Hart; Absentee Ballot Coordinator, Marge Diehl, IT Manager. City of Vero Beach Canvassing Board Members City of Fellsmere Canvassing Board Town of Orchid Canvassing Board The Sebastian Canvassing Board meeting began at 2:30 p.m. Sebastian Canvassing board member Maio, members of other municipalities' Canvassing Board members and Supervisor of Elections staff met in the Supervisor's conference room for a power point presentation (see printout attached) regarding canvassing laws. The Supervisor of Elections asked each jurisdiction to find out if the time of their elections can be changed by ordinance or was a referendum required due to the possibility of a presidential preference in January 2008. Ms. Maio told the SOE that Florida Statutes allows municipalities to change the time of their elections by ordinance. The SOE gave the election day schedule as follows: March 13, 2007 noon to canvass absentee ballots, 6:15 pm for remainder of ballots followed by a public test of the voting equipment; 7:00 pm to count ballots, early voting cartridges, conduct a final tally; and March 16, 2007 to finalize the official results (time not established as yet). Sebastian Canvassing member Maio approved the "Criteria To Be Used in Reviewing Absentee Ballots" and signed for the Canvassing Board (see attached). The SOE provided the advertisement for today's public test (see attached) and Pre-Election Public Test procedures (see attached). Canvassing Boards moved to the equipment room to witness the public test and then back to the conference room to certify the "Public Pre-Election Test" which was signed by Sebastian Canvassing member Maio (see attached). Sebastian Canvassing Board Minutes February 21, 2007 Page Two The Sebastian Canvassing Board had adjourned at 4:30 p.m. City o~ebastian Canvassing Board Sal y>-A. Mai MMC ~ City Clerk Chairperson i Rich Stringer City Attorney Manager \wp-electlcanvmin 11 2006. doc 2 PUBLIC PRE-ELECTION TEST CERTIFICATION OF TABULATING EQUIPMENT TEST FOR THE MUNICIPAL GENERAL ELECTION MARCH 13, 2007 The undersigned members of the Canvassing Board do hereby certify that on February 21, 2007 at 3:30 p.m., the automatic tabulation equipment to be used in counting the election systems ballots was tested to ascertain that the equipment will correctly count the votes cast for all offices and all measures on the ballot. The test was conducted by processing apre-audited group of ballots so marked as to record a predetermined number of valid votes for each candidate. The tabulation devices tested were as follows: PROTECTIVE CARTRIDGE DOOR POLLS OPEN TESTED SATISFACTORY? EDGE UNIT # COUNTER SEAL # DOOR SEAL # YES/NO* 9768 l024 93~~ Q(o2~ 9780 ~~~5 ~5~0 ~2C~0 9786 io53 95 27 a~ 2~ 9799 Q 2~ ~~09 $`~~9 9805 ~~~ 4~g~ ~Jr~l 9814 ~OJr7 ~i~2U ~~~3 9821 I ($ (D ~ 270 ~}~'~~ ~' 9829 ~ ~ ~~ q ~ 7 j Q'i 9837 ~ O Z2 ~} ~b ~ q ~~r0 9845 ~?) ~~~~ ~~~ 1 We further certify that after the test was completed, the testing materials and programs were sealed in a transfer case with I # ~~~~ ~~~ ~L ` City Clerk Rich ~tq(nger, Cit~torney City Manager SEBASTIAN CANVASSING BOARD MUNICIPAL GENERAL ELECTION MARCH 13, 2007 CRITERIA TO BE USED IN REVIEWING ABSENTEE BALLOTS No Voter Signature Reject Voter Signature Does Not Match Reject Voted Wrong Ballot Case by Case Untimely Return of Ballot Reject Voted at Polls Reject ~ ~i= Sally M;~ta; ~ast an,,City Clerk, Canvassing Board Chairman Ri~h S~~ager, City Att me ,Canvassing Board Member n~r, City Manager, Canvassing Board Member INDIAN RIVER COUNTY MARCH 13, 2007, MUNICIPAL GENERAL ELECTION PRE-ELECTION PUBLIC TEST February 21, 2007 Preparation 1. Supplies: one Transfer case, one Transfer case seal, two blank CD-Rs, pens, oath forms, Absentee/Provisional Test Deck and information packets (including this information sheet). 2. Determine the number of Edge units and Card Activators. 3. Create Results cartridges, Simulation cartridges, and Audit Trail cartridges for election. 4. Get Voter Activation Cards and Seals for Edge units. 5. Boot/Login Tabulation computers. Start tabulation mode in WinED5. 6. Initialize network printer. Stage 1: AVC Edge Voting Unit Pre-LAT 1. Verify display of correct date and time on the screen. 2. Calibrate the screen (Calibration Report will print automatically). 3. Insert a results cartridge to load the ballot. 4. Open the polls to Pre-LAT mode (Zero Report will print automatically). 5. Perform the vote simulation script process. 6. Manually vote ballots by choosing the first candidate in each race. (Select 2 or 3 respectively in vote for multiple). 7. Close the polls (Vote Totals Report will print automatically). 8. Enter the Pre-LAT diagnostics mode. 9. Perform the Audit Trail transfer process. 10. Remove the printout. 11. Power down the unit. 12. Turn on unit -verify that screen displays "Ready to open official election." 13. Power down unit. 14. Seal the Polls Open/Close cover. 15. Seal the cartridge door. 16. Record the seal numbers on Record of Edge Serial Numbers/Seal Numbers report. 17. Clean and lower the screen. Stage 2: Read Paper Ballots on 400-C 1. Reset all results on both 400-C units. 2. Read test deck for Absentee and save results to disk. Stage 3: WinEDS Tabulation 1. Print the Zero Summary (3 Column) Report (Canvassing Board to proof and sign). 2. Read Absentee ballot results into WinEDS. 3. Read the ten (10) Audit Trail cartridge into WinEDS. 4. Check the cartridge processing to ensure results processing. 5. Print the Summary (3 Column) Report (Canvassing Board to proof and sign). Stage 4: Reporting 1. Backup the database and Election files to CD (1 copy to send to the state, 1 copy to retain locally). 2. Place the test ballots, proofing materials, signed reports, and one backup CD into the transfer case. 3. Canvassing Board then records the seal number and signs the oath form and the transfer case is sealed. 4. Send the other backup CD to the Florida Division of Elections. ' SCRIPPS TREASURE COAST ~ ~ PUBLIC MEETING OF THE CITY OF VERO BEACH, SEBASTIAN, FELLSMERE, AND TOWN OF IN N - '' ~- NEWSPAPERS DIA RIVER SHORES CANVASSING BOARDS AND CANVASSING OF ABSENTEE BALLOTS FOR THE MARCH 13 2007 MU ' - , NICIPAL- Vero Beach Press Journal GENERAL ELECTION Th M e unicipal Canvassing Boards will meet a~ 1801 U.S. 1, Vero Beach FL 32960 2:30 p.m. on Wednesday, February 21, 2007. Ka1 Clem, Indian River County Supervisor of Elections , AFFIDAVIT OF PUBLICATION will conduct a Canvassing Board Orientation. Immediately following the orientation, testing of h SCRIPPS Ht~VVARD t e voting equipment and tabulating equipment to be used for early voting and Election Day will be conducted. This meeting will be held at the In dian River County Supervisor. of Elections office , 4375 43rd Avenue, Vero Beach, Florida, and is open to the public. STATE OF FLORIDA COUNTY OF INDIAN RIVER Sealed absentee ballots received prior to 8:30 a.m. Monday, March 12, 2007 for the Municipal Elec' Before the undersigned authority personally appeared, S. Darlene Broeg who on oath says that she is Classified Inside Sales lion. will be available for public inspection from Manager of the Vero Beach Press Journal, a daily newspaper published at Vero Beach in Indian River Count ,Florida: that the attached copy of advertisement was publshed in the Vero Beach Press Joumal i th f ll i i y 8:30 a.m. until 930 a.m. on Monday, March 12; a the office of the Supervisor of Elections. n e o ow ng ssues below. Affiant further says that the said Vero Beach Press Joumal is a newspaper published in Vero Beach in said Indian River County, Florida, and that said newspaper has heretofore been continuously published in said Indi Ri C t Any absentee ballots received between 8:30 a.m. M d an ver oun y, Florida, daily and distributed in Indian River County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement; and on ay, March 12, and 7:00 p.m. Election Day, Tuesday, March 13, 2007, will be available for affiant further says that she has neither paid or promised any person, firm or corporation any discount, rebate, commission or public inspection until opened. Those wishing to refund for the purpose of securing this advertisement for publication in the said newspaper. The Vero Beach Press Journal has been entered as Periodical Matter at the Post Offices in Vero Beach Indian River Count Florida a d h b inspect absentee ballots received on March 12 st be present prior to 12:00 p.m ~ , y, n as een for a period of one year next preceding the first publication of the attached copy of advertisement. . on March 13 2007. Pursuant to Section 101.68(c1,2, Florida Statutes i , any elector or candidate present believes that an absentee ballot is illegal due to a defect apparen on the voter's- certificate, he or she may, at any time before the ballot is removed from the enve lope, file with the canvassing board a protest against. the canvass of that ballot, specifying the Ad PUb pprecinct; the ballot, and the reason he or she be lieves the ballot to be illegal. A challenge based Customer Number Date COpV~lne PO # upon a defect in the voter's certificate may not be accepted after the ballot has been removed from the mailing envelope. SUPERVISOR OF ELECTIONS 1559371 2/2/2007 NOTICE OF MEETING FEB. 21, 20 The Municipal Canvassing Boards will meet 12:00 p.m. on March 13, 2007. in the Office of Supervisor of Elections. Absentee ballots will opened and canvassed. ' The Boards will rei vene at '6:15 p.m. to canvass the balance of absentee ballots. A Public Test will be conduc immediately following the. canvass of absen ballots. The Canvassing Boards will remain session until the results of the election are tained. If .there are no provisional ballots cast any municipal races that will affect the results the election, the official results will be ascertain on election night and official-certification do ments will be executed. If provisional ballots ; cast and require the three day waiting period the elector to provide evidence of eligibility; t Municipal Canvassing. Boards will reconvene at 5:00 p.m. on March 16, 2002 to canvass t provisional ballots and certify the official resu of the election. In accordance with tf~e Sunshine Law of Florida, all Canvassing Board meetings are open to the public. Subscribed and sworn to me before this date: February 02, 2007 ~~~ r'1 ,~ ~~~~ Notary NOTE:. Section 286.0105, Florida Statutes, states that if a person decides to appeal any decision by aboard, agency, or commission with respect to any matter considered at a meeting or hearing, he or she will need a record of the proceedings, and that, for such purpose, he or she may need to ensure that a verbatim record of the proceedings, is made, which record includes the testimony and evidence upon which the appeal is to be based: Any person needing a special accommodation at these meetings may contact the Elections Office Americans with Disabilities Act (ADA) Coordinator at 772-226-3440 at least 48 hours in advance of each meeting. _ _ t rubnsh: February 2, 2007 1559371 Notary PubBc -State of Florida ~Y Camngssfon Expires Aug x;;201 Commission # DO 544327 Bonded By National Notary Assn.