HomeMy WebLinkAboutPublic Records FeesCOPY FEES
Florida Statutes Section 119.07 sets out appropriate fees for records inspection, examination
and duplication as follows:
119.07 Inspection, examination, and duplication of records; exemptions.--
(1)(a) Every person who has custody of a public record shall permit the record to be
inspected and examined by any person desiring to do so, at any reasonable time,
under reasonable conditions, and under supervision by the custodian of the public
record or the custodian's designee. The custodian shall furnish a copy or a
certified copy of the record upon payment of the fee prescribed by law or, if a
fee is not prescribed by law, for duplicated copies of not more than 14 inches
by 81/Z inches, upon payment of not more than 15 cents per one-sided copy,
and for all other copies, upon payment of the actual cost of duplication of the
record. An agency may charge no more than an additional 5 cents for each
two-sided duplicated copy. For purposes of this section, duplicated copies shall mean
new copies produced by duplicating, as defined in s. 283.30. The phrase "actual cost of
duplication" means the cost of the material and supplies used to duplicate the
record, but it does not include the labor cost or overhead cost associated with
such duplication. However, the charge for copies of county maps or aerial
photographs supplied by county constitutional officers may also include a
reasonable charge for the labor and overhead associated with their
duplication. Unless otherwise provided by law, the fees to be charged for duplication
of public records shall be collected, deposited, and accounted for in the manner
prescribed for other operating funds of the agency. An agency may charge up to $1
per copy for a certified copy of a public record.
(b) If the nature or volume of public records requested to be inspected,
examined, or copied pursuant to this subsection is such as to require
extensive use of information technology resources or extensive clerical or
supervisory assistance by personnel of the agency involved, or both, the
a�y may charge, in addition to the actual cost of duplication, a special
service charge, which shall be reasonable and shall be based on the cost
incurred for such extensive use of information technology resources or the
labor cost of the personnel providing the service that is actually incurred bv
the a4encv or attributable to the aaencv for the clerical and suaervisorv
assistance required, or both. "Information technology resources" means data
processing hardware and software and services, communications, supplies, personnel,
facility resources, maintenance, and training.
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PAPER COPIES:
One-sided copy of 8'/2 x 11 or 8'/2 x 14 or 11 x 17 .................... $.15
Two-sided copy of 8'/2 x 11 or 8'/2 x 14 or 11 x 17 ............... ....... .20
Certification of record .............................................................. 1.00 plus per page charge
Large maps ........................................................................... 5.00 per page
ELECTRONIC COPIES:
Audiotape.. . ... . ... . ... . .. . .. . ... . ... . .. . .. . .. . . .. . ... ... ... . ... . ... . .. . .. . ... . ... . .. . . 3.00
DVDor CD ............................................................................ 5.00
CD or audiotape of PD Dispatch / 911 calls ..................................10.00
VHS (outside service) ..............................................................10.00
Shipping & Handling (where applicable) ...................................... 5.00
EXTENSIVE USE OF INFORMATION TECHNOLOGY RESOURCES OR EXTENSIVE
CLERICAL OR SUPERVISORY ASSISTANCE BY PERSONNEL OF THE AGENCY:
If the nature or volume of public records requested is to be inspected, examined, or copied is such
as to require extensive use of information technology resources or extensive clerical or supervisory
assistance by personnel of the department or Charter office involved, in addition to the actual cost of
duplication, a special service charge may be imposed. The actual charge shall be reasonable and
based upon the labor costs actually incurred or attributable to the City for the clerical and
supervisory assistance required of such personnel providing the service.
The amount to be charged shall reflect the actual hourly rate of the individual providing the service.
In keeping with the City of Sebastian's commitment to provide open access to public records, there
will be no special service charge for requests requiring thirty (30) minutes or less in actual labor.
However, when a person requests public records which require more than thirty minutes in actual
service to locate, review for confidential information, copy and re-file requested public records, the
person will be charged for all time expended above thirty minutes. Based upon the length of time
estimated to provide the service and the cost of copying, a reasonable deposit may be collected
prior to the cost actually being incurred. Monies collected exceeding the actual cost of assistance
and copying shall be returned to the person requesting the public records.
Nothing herein shall prohibit the City from providing free copies of public records to the news media,
government agencies, and public service groups for purposes of disseminating information to the
public, such as, copies of City newsletters, City Council and other City board agendas, and press
releases.
Whenever feasible and the request is not extensive, we will provide records which are
stored in Laserfiche by e-mail at no cost or advise requestors where they can locate
the record on-line.
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