HomeMy WebLinkAbout05092007 CRA AgendaUTY OF
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HOME OF PELICAN ISLAND
COMMUNITY REDEVELOPMENT AGENCY (CRA)
(CITY COUNCIL)
AGENDA
WEDNESDAY, MAY 9, 2007 - 5:00 P.M.
CITY COUNCIL CHAMBERS
1225 MAIN STREET, SEBASTIAN, FLORIDA
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
1-4 4. APPROVAL OF MINUTES - 3/28/07 Meeting
5. UNFINISHED BUSINESS
5-37 A. Award Indian River Drive/Main Street Professional Services Agreement to
Schulke, Bittle and Stoddard in Amount of $236,117 (City Manager Transmittal,
Professional Engineering Agreement, Cost Estimate)
6. NEW BUSINESS
7. ADJOURN
ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE WITH RESPECT TO ANY MATTER
CONSIDERED AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND MAY NEED TO
ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE
TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE HEARD. (286.0105 F.S.)
IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT (ADA), ANYONE WHO NEEDS A SPECIAL
ACCOMMODATION FOR THIS MEETING SHOULD CONTACT THE CITY'S ADA COORDINATOR AT 589-5330
AT LEAST 48 HOURS IN ADVANCE OF THIS MEETING.
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'HOME OF PELICAN ISLAND
..COMMUNITY REDEVELOPMENT AGENCY (CRA)
(CITY COUNCIL)
MINUTES
.WEDNESDAY, MARCH 28, 2007-.6:00 P.M.
CITY COUNCIL CHAMBERS
1225 MAIN STREET, SEBASTIAN, FLORIDA
1. Mayor Coy called the meeting to order at 6:00 p.m.
2. The Pledge of Allegiance was recited.
3. ROLL CALL
Members Present:
Mayor Andrea Coy
Vice Mayor Sal Neglia
Council Member AI Paternoster
Council Member Dale Simchick
Council Member Eugene Wolff
Staff Present:
City Manager, AI Minner
City Attorney, Rich Stringer
City Clerk, Sally Maio
Deputy City Clerk, Jeanette Williams
Growth Management Director, Rebecca Grohall
4. APPROVAL OF MINUTES - 2/28/07 Meeting
On MOTION by Mr. Paternoster and SECOND by Mr. Neglia, the minutes were
approved on a voice vote of 5-0.
5. UNFINISHED BUSINESS
None.
CRA Meeting
March 28, 2007
Page Two
6. NEW BUSINESS
A. Rank Professional Engineering Firms and Authorize Contract Negotiations for
Indian River Drive/Main Street Improvement Project (City Manager Transmittal,
Minutes, RFQ Packet, Reference Check)
The City Manager briefly described the RFP process that was utilized with an ultimate
recommendation of the committee to recommend authorization to begin contract
negotiations with Schulke, Bittle and Stoddard, LLC for engineering services on the
project.
Mr. Paternoster asked how the property tax reform will affect this project, and the City
Manager said the fair answer is that no one has a clue at this time what the reform will
be, noting the proposal has changed over time, that staff has been discussing what
affect this will have on CRA increments. He said there is potential that the reform could
affect the project but that the City should proceed with the design aspect, and react
accordingly if things change.
Mr. Neglia said it would be very hard for the City to go to rolled back rate, and hoped the
City will put in for a $450,000 grant; and said he had many questions for Schulke, and
he wondered why Neel-Schaffer was so far apart on this. He asked if Mr. Schaffer can
also give us a presentation.
The City Manager said rolled-back rate would not affect the CRA and the rate that is
being discussed by the State is a different issue, and the appropriated $ 500,000 should
be sufficient. He said in his opinion, Schulke did their homework on the program in
terms of capturing what the City wanted to do on the project, is a local resident who will
use the facility and his known professionalism made him the committee's choice. He
advised that anything Council would want to do would supercede the committee and
would not violate the process.
The City Manager said Schulke went above what was required and included a
conceptual plan though there are a few of the concepts that would need changing.
Ms. Simchick said the Schulkes are local residents, she knows them and did receive
contributions to her. election though that will have no bearing on her decision. She said
their plan met the City's expectations and they ranked highest through committee and
she would concur with the committee's recommendation.
Mr. Wolff questioned Mr. Schulke about the two individuals named Barkett in his Bristol
Lake project and his employment of former City employee, Ken Jones.
Mr. Wolff continued his inquiry as to whether there was a good relationship now,
between him and Mayor Coy since the Ashbury Subdivision project.
Mr. Schulke said they have gotten to know each other and are respectful and cordial to
each other.
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2
CRA Meeting
March 28, 2007
Page Three
Mr. Wolff asked Mr. Schulke if he thought giving a campaign contribution to any council
member was a violation of the non-lobbying agreement in the RFQ. Mr. Schulke said he
gives contributions to people he feels will do the best for the City, including to Mayor Coy
and who he feels is fair and does what is best for the City, noting he also listens to his
father and respects his opinions.
He said he also contributes to County candidates and does a lot of work with the County.
He noted the recommendation comes from a committee instead of elected officials.
Mr. Wolff said there is anon-lobbying agreement in the RFQ and read it into the record
(referenced section attached); and said he would leave it to the City Attorney to make
the determination.
Mayor Coy asked Mr. Schulke if she and he had ever discussed this project and he said
they had not. She said she did not even know he had submitted an RFQ until last week.
The City Attorney said there is no violation of the non-lobbying clause, because the
RFQ's had to be in by February 28th. He said lobbying would be for Mr. Schulke or
someone from his firm contacting Council and relaying how much they needed the work.
The City Attorney said making a campaign contribution is not considered lobbying.
Ms. Simchick said she chose to disclose the contribution but she has not had any
contact with Mr. Schulke on this project.
Mayor Coy said the City is the client and has total control over the program; and that the
Bristol Lakes project addressed the concerns of Palm Lake Club. She said she was
pleased with the system and concurs with the committee's recommendation.
The City Attorney said this agreement if negotiated successfully, will go all the way
through construction.
Mayor Coy said Mr. Schulke is very aware of her concerns for the environment.
Ruth Sullivan, Indian River Drive, Sebastian, said the concept looks wonderful, said the
park did not go behind the Chamber but was used for parking and the old Police station
and it would be a shame to waste that space. She said the Chamber of Commerce
needs parking.
On a MOTION by Mr. Neglia and a SECOND by Ms. Simchick, Schulke, Bittle and
Stoddard, LLC was designated most qualified and staff was authorized to begin contract
negotiations with required, formal CRA action and consideration with a roll vote of 4-1
(Wolff-nay).
Mayor Coy opened up the floor for new business for the CRA.
Lisanne Monier read from portions of the Community Redevelopment Plan relative to
historic structures and asked for help to include the old train station as a concept in the
Indian River County/Main Street project.
Ms. Simchick asked if it could be rented out as the pavilion in Riverview Park is rented
and the City Manager said it could.
3
CRA Meeting
March 28, 2007
Page Four
7
Approved at the
Being no further business, the meeting adjourned at 6:47 p.m.
CRA meeting.
Andrea Coy, Mayor
ATTEST:
Sally A. Maio, MMC -City Clerk
4
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1~QME '~F ;1~CAN
CRA AGENDA TRANSMITTAL
Subject: Agenda No. ~7. D$$~
Indian River Drive/Main Street Project Department Ori it Mana er
Schulke, Bittle & Stoddard Professional City Attorney: _
Engineering Agreement City Clerk:
Ap ove r Submittal by:
• Date Submitted: 3 Mav 07
in i Mana er
Exhi ts: Professional Engineering Agreement and Cost Estimate
EXPENDITURE. REQUIRED: AMOUNT BUDGETED: APPROPRIATION REQUIRED:
$236,113.75 $801,242 $0
SUMMARY
At the March 28, 2Q07 meeting of the CRA, the CRA Board authorized staff to enter into contract
negotiations with Schulke, Bittle & Stoddard based on the results of the CCNA process.
As a result of those negotiations, Schulke has provided a contract in the amount of $190,065.25
for professional design fees and $46,052.5 for professional construction administrative service
fees. The total contract is in the amount of $236,117.75. Please note that the professional
design fees concern basic services needed to design and permit the project. The Construction
Administrative Services will be required during construction for project monitoring and inspection.
These cost are estimated based on time and standard fees and may increase or decrease.
However, at this time, it was important to bench mark services and costs so that a formal budget
can be established up-front; thereby, limiting the need for additional professional costs going
forward.
Concerning the initial design phase of the contract, staff negotiated a reduction in price by $7,050
by eliminating irrigation system design. While irrigation is critical, the general contractor can
accomplish this item without a need for formal engineering. Additionally, while most of the
services are needed, many additional items have been "pre-negotiated" in case permitting or
circumstances that are unknown now, require the need for additional service later. For example,
the total cost may drop if services such as (1) UMAM analysis - $1,200; (2) Mitigation Plan -
$2,000; (3) Phase 1 Archeological Survey - $4,500 and, (4) Wetland Flags - $450 are not
required. These items total $8,150 or 3% of the contract. Coupled with the irrigation savings, the
original contract price has the potential to be reduced by $15,200 or 6%.
As a general rule of thumb, professional service costs should equal 10% -12% of total project
costs. The updated cost estimate for the project is $1,936,972. Hence, the Schulke proposal is
12% of the estimated project costs and within an acceptable budget envelope. This is a very
acceptable amount, especially considering that construction services are already included in the
total engineering cost.
Going forward, the FY 07 CRA budget of $801,242 for the IRD/Main Street project certainly
covers the cost for these services. To date,. approximately $644,717 has now been spent or
potentially allocated for the project leaving $156,525..
ITEM
AMOUNT
Appraisals $6,350
Preliminary Engineering Concepts (Neel-Schaffer) $7,250
Proposed Engineering Costs (Schulke) $236,117
TOTAL x644,717
As we move into the FY 08 budget process, additional plans can be made for allocating money
for the $1.9 million project with avenues for short-term financing, grants and cash outlays to be
planned in the coming. months.
RECOMMENDED ACTION
Move to award the Indian River Drive/Main Street Professional Services Agreement to Schulke,
Bittle & Stoddard in an amount of $x36,117.
JOSEPH W. SCHULKE, P.E.
JODAH B. BITTLE, P.E.
WILLIAM P. STODDARD, Ph.D., P.E.
May 3, 2007
SCHULKE, BITTLE 8c STODDARD, L.L.C.
CIVIL & STRUCTURAL ENGINEERING • LAND PLANNING • ENVIRONMENTAL PERMITTING
Al Minner, City Manager
City of Sebastian
1225 Main Street
Sebastian, FL 32958
Re: Indian River Drive/Main Street Improvement Project
Dear Mr. Minner,
Attached, please find a revised Professional Engineering Agreement for your review.
Please note that we have incorporated the City's Continuing Services Contract as the
template, with modifications made where appropriate.
Also, I have attached a Preliminary construction cost estimate. We have provided a
Quantity Take-off/Cost estimate of the proposed improvements. The basis of the
estimate is the conceptual plan we prepared and attached to our response to the R.F.Q.
We have estimated budget numbers for certain line items (i.e.: landscaping, irrigation),
and have sketched and Quantified many other improvements for purposes of the estimate.
The sketch is included with the cost estimate.
Upon your review, please contact me for a convenient time to meet and discuss the terms
of the agreement.
If you have any questions in the meantime, please do not hesitate to contact me.
H
1717 INDIAN RIVER BLVD., SUITE 201, VERO BEACH, FLORIDA 32960
Tee 772 / 770-9622 FAx 772 / 770-9496 EMAIL infoQsbsengineers.com
O
PROFESSIONAL ENGMERING AGREEMENT
INDIAN RIVER DRIVE/MAIN STREET IMPROVEMENT PROJECT
THIS AGREEMENT, entered into this day of April, 2007 by and between CITY OF
SEBASTIAN, a Florida municipal corporation, hereinafter referred to as the "CITY", and
Schulke, Bittle & Stoddard, LLC., 1717 Indian River Drive, Suite 201, Vero Beach, FL 32960
hereinafter referred to as the "ENGINEER".
WITNESSETH
That the CITY and the ENGINEER, in consideration of their mutual covenants, herein
agree with respect to the performance of professional engineering services by the ENGINEER
for improvements to the intersection of Indian River Drive and Main Street, and the payment for
those services by the CITY, as set forth below.
The ENGINEER shall provide the CITY with professional engineering services and such
other related services as defined in this agreement. The ENGINEER shall serve as the CITY'S
professional representative for the project, and shall give professional advice to the CITY during
the performance of the services to be rendered. The ENGINEER is retained by the CITY to
perform these consulting services under this- non-exclusive contract with the CITY.
SECTION I -SCOPE OF SERVICES
Schulke, Bittle & Stoddard, L.L.C. will provide services including land planning,
surveying, geotechnical services, traffic engineering services, civil engineering design,
preparation of construction plans, preparation of landscape and irrigation plans, preparation and
submittal of environmental, governmental and other site development permit applications,
project budgeting and cost estimating, construction administration and periodic construction field
inspection for the proposed project. The services will provide for the DESIGN, PERMITTING
AND CONSTRUCTION MANAGEMENT of the improvements to the intersection of Main
Street and Indian River Drive, and improvements to the adjacent city-owned properties,
including:
1. Chamber of Commerce and park site lying between U.S. 1 and Indian River Drive
south of Main Street.
2. Existing unimproved boat trailer parking site lying between U.S.1 and Indian River
Drive north of Main Street.
3. Existing boat ramp site and other contiguous lands north and south of the boat ramp,
east of Indian River Drive.
4. Main Street and Indian River Drive road rights-of--way. ~,/
Improvements anticipated are:
1. Re-alignment and construction of Indian River Drive through the project area, moving
Indian River Drive/Main Street intersection west.
2. Construction of paved boat trailer parking between the realigned Indian River Drive
and the Indian River Lagoon.
3. Construction ofoff-street parking azeas west of the re-aligned Indian River Drive.
4. Pazk, recreation and pedestrian access improvements through-out the project site.
5. Construction of necessary drainage and utility systems, and relocation of existing
infrastructure.
(See Exhibit `A' "Conceptual Plan" and Exhibit `B' and `C' "Detail Scope of
Services and Fees").
In order to execute this project in the most cost effective manner with the most aggressive
schedule, Schulke, Bittle & Stoddard, L.L.C. is using the following sub-consultants:
1. Land Design South for planning, landscape azchitecture and traffic engineering
consultation.
2. Houston, Schulke, Bittle & Stoddazd, Inc. for the boundary and topographical surveys.
3. KSM Engineering & Testing, Inc. for Geotechnical Services.
4. Bio-Tech Consulting, Inc. for environmental consultation and permitting.
Basic services required of the ENGINEER to perform all necessary professional
engineering services, project design services, construction phase services, design-build services,
and other services in connection with the assigned project as required shall be provided in
accordance with the following general requirements:
1. The ENGINEER will endeavor not to duplicate any previous work done on any
project. The ENGINEER shall consult with the CITY to clarify and define the CITY's
requirements for the project and review all available data.
2. The ENGINEER shall attend conferences with the CITY and its representatives, upon
request.
3. In order to accomplish the work described under this Agreement under the time
frames and conditions set forth in this Agreement, the ENGINEER shall observe the following
requirements:
a. The ENGINEER shall complete his work on the project within the time
allowed by maintaining an adequate staff of registered engineers, certified operators, draftsmen,
l D and other employees on the work at all times.
b. The ENGINEER shall comply with all federal, state, and local laws applicable
to this project(s). The ENGINEER's work product shall conform with all applicable federal, state
and local laws applicable to this project(s).
c. The ENGINEER shall prepare all necessary sketches, permit application
drawings, and complete all application forms to accompany the CITY'S applications for any
required federal, state, or local permits. The ENGINEER shall reply to all permitting agency's
requests for additional information related to a permit application.
d. The ENGINEER shall cooperate fully with the CITY in order that all phases of
the work maybe properly scheduled and coordinated.
e. The ENGINEER shall send the appropriate quantities of complete preliminary
sets of construction plans to any city, county, state or federal regulatory agency from which a
permit or other approval is required, prior to final approval of the design by the CITY
MANAGER or his designate, and shall coordinate the project design with all agencies.
f. The ENGINEER shall contact all utility companies having installations in the
vicuuty of the proposed work and consider relocation of utilities, if necessary. The ENGINEER
shall provide the CITY with all known information relative to any required utility adjustments,
relocations and installations, and shall show all known above and below ground utilities on the
final design plans.
g. The ENGINEER shall report the status of this project to the CITY
MANAGER upon request and hold all drawings, calculations, and related work open to the
inspection of the CITY MANAGER or his authorized agent at any time, upon reasonable
request.
4. The ENGINEER shall furnish additional. copies of reports, drawings, specifications,
bidding and construction contract documents, and other pertinent items as required by federal,
state and local agencies from which approval of the project must be obtained, prospective
bidders, material suppliers, and other interested parties, but may charge only for the actual cost
of providing such copies. The ENGINEER shall furnish to the CITY the necessary number of
sets of the drawings, bidding and construction contract documents, specifications, reports, and
other pertinent items. The cost of these sets of documents are not included in the basic
compensation paid to the ENGINEER, but will be paid as a direct expense. All original
documents, survey notes, field books, tracings, and the like, including all items furnished to the
ENGINEER by the CITY pursuant to this Agreement, are and shall remain the property of the
CITY, and shall be delivered to the CITY upon completion of the work. All items prepared by
the ENGINEER shall be created, maintained, updated, and provided in the format as specified by ~ 1 '`
the CITY.
5. All construction drawings prepared by the ENGINEER shall be of sufficient detail
to permit the actual location of the proposed improvements on the ground by a third party (i.e.
the third party shall be able to accurately locate the proposed improvements on the ground using
only the information contained in the ENGINEER's drawings).
6. The ENGINEER acknowledges that preparation of all applicable permits for the
CITY's submittal to governmental regulatory agencies, and the ENGINEER's written responses to
all regulatory agencies' questions, are included within the scope of basic compensation. Any
additional work required by regulatory agencies which establish such regulations after the
effective date of the particular Work Order, shall be an additional service, and the CITY shall
compensate the ENGINEER in accordance with Section VII - "Additional Work," of this
Agreement. Approval by the CITY shall be required prior to commencement of any additional
work.
7. Compensation to the ENGINEER for basic services shall be in accordance with
this agreement, as mutually agreed upon by the ENGINEER and the CITY. Schedule of current
hourly billing rates are included in "Exhibit D" attached.
SECTION II -CITY OBLIGATIONS
The CITY agrees to provide the following material, data, or services as required in
connection with the work to be performed under this Agreement:
1. Provide the ENGINEER with a copy of any pertinent preliminary data or reports
available to the CITY.
2. Provide the ENGINEER with all available drawings, surveys, right-of--way maps, and
other documents in the possession of the CITY that are pertinent to the project.
3. The CITY shall be responsible for obtaining only those permits delineated in this
agreement, or those required to complete the project only if such permit requirements are made
into law and established by regulatory agencies after the effective date of this agreement.
4. The CITY shall make all provisions for the ENGINEER to enter upon public or
private property as reasonably required for the ENGINEER to perform his services.
5. The CITY will promptly execute all completed permit applications necessary to
expedite the acquisition of any local, state or federal permits made necessary by the project.
f2
SECTION III -TIME FOR COMPLETION
The estimated time for completion of this project shall be:
Commencement of Engineering Services May 15, 2007
Design and Permitting Completion January 2008
Project Bidding January/February2008
Project Construction February -August 2008
Project Completion August/September 2008
SECTION IV -COMPENSATION
The CITY agrees to pay, and the ENGINEER agrees to accept, for services rendered
pursuant to this Agreement, fees in accordance with the following:
1. Professional Services Fees for Surveying, On-site Investigation, Planning, Design
and Permitting
Task 1 Surveying Services
Task 2 Environmental Services
Task 3 Geotechnical Services
Task 4 Civil Engineering Services
1.0 Preliminary Engineering
2.0 Final Engineering
3.0 Permitting
Task 5 Traffic Engineering Services
$16,025.00 -Lump Sum
$15,300.00 -Lump Sum
$ 3,900.00 -Lump Sum
$41,098.75 -Lump Sum
$38,107.50 -Lump Sum
$16,755.00 -Lump Sum
$27,650.00 -Lump Sum
Task 6 Landscape Architectural and Land
Planning Services $31,225.00 -Lump Sum
Total: $190,061.25
Note: See Exhibit `B' for Detail Scope of Services and Fees
2. Construction Administrative Services
Task 1 Contract Documents/Procurement $10,110.00 -Lump Sum
Task 2 Services During Construction $35,942.50*Estimate-T&M
*These fees are estimated -actual fees are based on manhours
worked and material costs
Note: See Exhibit `C' for "Detail Scope of Services and Fees
3. Direct Payment for Additional Services
The CITY shall make direct payment to the ENGINEER for the cost of copies, printing
project plan sheets, permit application fees, and maiUFed-Ex. The maximum cost allowed per
copy, print and mail/Fed-Ex utilized for this purpose shall be set forth as follows:
Mail/Fed-Ex: Actual cost Copies (81/2 x 11) $0.15/page
Prints (24x36) $2.00/sheet (l 1x17) $0.35/page
C.D.(s) $4.00/disk
SECTION V -ADDITIONAL WORK
Additional work occurs when the CITY requests changes to the scope of services after it
has formally approved the agreement. Additional work shall not commence until a Change Order
for the additional work has been formally issued by the CITY, and the additional work-shall be
performed in accordance with the fee schedule set forth in this agreement. Schulke, Bittle, and
Stoddazd, LLC has attempted to include all necessary documents, on-site evaluations, surveys,
plan preparation and permitting based on the attached Conceptual Plan (Exhibit A) and our
understanding of the project at time of this document. Items specifically not included in the
scope of services are:
1. Design or permitting of seawall, dock or boat ramp modifications or new construction.
2. Design or permitting of buildings or other structures (i.e.: kiosks, gazebos, restroom
facilities). These facilities necessitate the services of an azchitect.
3. Design or permitting of dredging or filling of the Indian River Lagoon, Estuarine
Wetlands, or other azeas waterwazd of the M.H.W.L.
4. Signalized intersection design at Indian River Drive and Main Street.
5. Phase II Archeological Study
SECTION VI -PAYMENTS
The CITY shall make monthly partial payments to the ENGINEER and will be based
upon the percentage of completion of each task, or based on a portion of each task completed
when said task is divided into sub-tasks or units of deliverables (ie; reports, drawings,
applications, etc.) The ENGINEER shall submit duly certified monthly invoices to the CITY
MANAGER for approval.
SECTION VII -RIGHT OF DECISIONS
All services shall be performed by the ENGINEER to the satisfaction of the CITY
MANAGER who shall decide all questions, difFiculties, and disputes of whatever nature which
may arise under or by reason of this Agreement, according to the prosecution and fulfillment of
the service hereunder, and the character, quality, amount and value thereof. The CITY
MANAGER'S decision upon all claims, questions, and disputes shall be final, conclusive, and
binding.
Adjustments of compensation and contract time because of any major changes in the
~~
work that might become necessary or be deemed desirable as the work progresses shall be
reviewed by the CITY MANAGER, and require that a Change Order be processed in accordance
with the CITY's legal and administrative procedures. If the ENGINEER does not concur in the
judgment of the CITY MANAGER as to any decisions made by him or her, it shall present
written objections to the City Council, who shall make a decision, and the ENGINEER shall
abide by the City Council's decision.
SECTION VIII -OWNERSHIP AND REUSE OF DOCUMENTS
1. Ownership and Copyright
Ownership and copyright of all reports, tracings, plans, specifications, field books, survey
information, maps, contract documents, and other data developed by the ENGINEER pursuant to
this Agreement, shall be vested in the CITY. Said materials shall be made available by the
ENGINEER at any time upon request of the CITY. On or before the tenth day after all work
contemplated under this document is complete, all of the above materials shall be delivered to
the CITY MANAGER.
2. Reuse of Documents
All documents, including but not limited to reports, drawings and specifications, prepared
by the ENGINEER pursuant to this Agreement, are related exclusively to the services described
herein. They are not intended or represented to be suitable for reuse by the CITY or others on
extensions of this project or on any other project. The CITY's reuse of any document or drawing
shall be at the CITY's own risk.
SECTION IX-NOTICES
Any notices, reports or other written communications from the ENGINEER to the CITY
shall be considered delivered when posted by certified mail or delivered in person to the CITY
MANAGER. Any notices, reports or other communications from the CITY to the ENGINEER,
shall be considered delivered when posted by certified mail to the ENGINEER at the last address
left on file with the CITY or delivered in-person to said ENGINEER or its authorized
representative.
SECTION X -TERMINATION
Either parry may terminate this agreement upon seven (7) days' written notice to the other
parry, except that in the event ENGINEER terminates this agreement such termination shall not
be effective, absent the CITY's consent, until ErrGlrrEER's completion, to the CITY's satisfaction,
of any pending Work Order.
~~
SECTION XI -AUDIT RIGHTS
The CITY reserves the right to audit the records of the ENGINEER related to this
Agreement at any time during the prosecution of the work included herein and for a period of
three yeazs after final payment is made.
SECTION XII -SUBLETTING
The ENGINEER shall not sublet, assign, or transfer any work under this Agreement
without the written consent of the CITY. When applicable and upon receipt of such consent in
writing, the ENGINEER shall cause the names of the engineering and surveying firms
responsible for the major portions of each sepazate specialty of the work to be inserted on the
reports or other data.
SETION XIII -WARRANTY
The ENGINEER warrants that it has not employed or retained any company or person
other .than a bona fide employee working solely for the ENGINEER, to solicit or secure this
Agreement, and that it has not paid or agreed to pay any company or person other than a bona
fide employee working solely for the ENGINEER any fee, commission, percentage fee, gifts or
any other considerations, contingent upon or resulting from the award or making of this
Agreement. For the E1v~irrEER's breach of violation of this warranty, the CITY shall have the
right to annul this Agreement without liability.
SECTION XIV -DURATION OF AGREEMENT
This Agreement shall remain in full force until completion of all project phases as
defined by the CITY MANAGER, whichever occurs first, or unless otherwise terminated by
mutual consent of the parties hereto, or terminated pursuant to Section XII.
SECTION XV -INSURANCE
At least ten days prior to commencement of work, ENGINEER shall provide the CITY
with a certificate of insurance from a company rated A+ VII or better, per the Best's Key Rating
Guide for the following:
1) Worker's Compensation - Coverage to apply to all
employees for Statutory Limits in compliance with the applicable state and federal laws. In
addition, the policy must include Employer's liability with a limit of $1,000,000 each accident
' ~ and disease.
2) Commercial General Liability -Coverage must be afforded on a form no more
restrictive than the latest edition of the Commercial General Liability Policy, on an occurrence
basis, filed by the Insurance Services Office and must include:
a. Minimum limits of $1,000,000 per occurrence combined single limit for Bodily
Injury Liability and Property Damage Liability.
b. Premises and Operations.
c. Independent Contractors
d. Products and completed Operations -Consultant shall maintain in force until at least
five (5) years after completion of all services required under the Contract, coverage
for products and completed operation.
e. Broad Form Contractual Coverage applicable to this specific Contract, including any
hold harmless and/or indemnification agreement.
3) Business Auto Policy -Coverage must be afforded on a form no more restrictive
than the latest edition of the Business Auto Policy filed by the Insurance Services Office and
mustinclude:
a. Minimum limits of $1,000,000 per occurrence combined single limit for Bodily
Injury Liability and Property Damage Liability.
b. Owner Vehicles
c. Hired and Non-Owned Vehicles.
4) Professional Liability -The Consultant shall maintain a professional liability
insurance policy in the amount $1,000,000 during the term of this Contract. Such coverage shall
be maintained for a period of five (5) years following completion and acceptance of any work
performed under this agreement. In the event the Consultant fails to secure and maintain such
coverage, Consultant shall be deemed the insurer of such professional liability insurance and
shall be responsible for all damages suffered by the City as a result thereof, including attorney's
fees and costs. In the event an atypical large-scale project is proposed, the individual work order
for the project may designate that a higher liability policy be obtained.
5) Additional Insured -The City is to be specifically included as an additional
insured. Consultant's insurance including that applicable to the City as an Additional Insured
shall apply on a primary basis and any other insurance maintained by the City shall be in excess
of and shall not contribute with Consultant's insurance. Consultant's insurance shall contain a
severability of interest provision, providing that, except with respect to the total limits of
liability, the insurance shall apply to each Insured or Additional Insured in the same manner as if
separate policies had been issued to each.
~~
6) Notice of Cancellation and/or Restriction -Each policy must be endorsed to
provide the City with a minimum of forty-five (45) days notice of cancellation and/or restriction.
'n Certificates of Insurance -Certificates of insurance evidencing the Insurance
coverage specified in this section shall be filled with the City before- operations are begun. The
required certificates of insurance shall name the types of policies provided. If the initial
insurance expires prior to the completion of the work, renewal certificates of insurance and
required copies of policies shall be furnished thirty (30) days prior to the date of their expiration.
SECTION XVI -INDEMNIFICATION
The ENGINEER shall Indemnify and hold harmless the CITY, and the CTTY's officers
and employees, from liabilities, damages, losses, and costs, including, but not limited to,
reasonable attorneys' fees, to the extent caused by the negligence, recklessness, or intentionally
wrongful conduct of the ENGINEER and other persons employed or utilized by the ENGINEER
in the ,performance of this contract.
The CITY shall Indemnify and hold harmless the ENGINEER, and the ENGINEER'S
officers and employees, from liabilities, damages, losses, and costs, including, but not limited to,
reasonable attorneys' fees, to the extent caused by the active negligence, recklessness, or
intentionally wrongful conduct of the CITY and other persons employed or utilized by the CITY
in the performance of this contract.
SECTION XVII -SAFETY
The ENGINEER is responsible for safety training for the ENGINEER'S employees and
their activities on the CITY's property and construction sites.. However, in accordance with
generally accepted practices, the ENGINEER may report any observed job site safety violations.
to the CITY.
SECTION XVIII -CHOICE OF LAW AND VENUE
This Agreement shall be governed by the laws of the State of Florida. Venue for any
lawsuit brought by either party against the other party or otherwise arising out of this Contract
shall be in Indian River County, Florida, or in the event of a federal jurisdiction, in the United
Q States District Court for the Southern District of Florida. The parties hereto specifically waive
8 any and all rights to trial by jury.
SECTION XIX -ENTIRETY OF AGREEMENT
This writing embodies the entire Agreement- and understanding between the parties
hereto, and there are no other Agreements and understandings, oral or written, with reference to
the subject matter hereof that are not merged herein and superseded hereby. No alteration,
change, or modification of the terms of this Agreement shall be valid unless made in writing and
signed by both parties hereto.
SECTION XX - SEVERABILITY
In the event any provision, section, or paragraph of this agreement is determined by a
court of competent jurisdiction to be void, illegal, or unenforceable, the remaining portions not
found to be void, illegal, or unenforceable, shall remain in full force and effect.
IN WITNESS WI-~REOF the parties hereto have executed these presents this day of
May, 2007.
ATTEST (SEAL): THE CITY OF SEBASTIAN
Sally A. Maio, CMC
City Clerk
Approved as to form and legality for
reliance by the City of Sebastian only:
Rich Stringer, City Attorney
Attest:
(seal)
By:
Al Minner, City Manager
ENGINEER:
Schulke, Bittle & Stoddard, LLC.
By:
i~
%1 ~ ~ ~ EXHIBIT 'A'
~ QO~NCEPTUAL REDEVELOPMENT PLAN FOR
11 ~ ~ `II~' IAN RIVER DRIVE & MAIN STREET
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LAND Planning SCHULKE, BITTLE & STODDARD, L.L.C.
\ DESIGN Landscape Architectur CML ~ STRUCTURAL ENGINEERING • LAND PLANNING • ENVIRONMENTAL PERMrrnNG
Environmental Services CERTIFICATION OF AUTHORIZATION NO.: 00008668
SOUTH Transportation 1717 INDIAN RIVER BLVD., SUITE 201 VERO BEACH, FLORIDA 32960
TEL 772 / 770-9622 FAX 772 / 770-9496 EMAIL info@sbsengineers.com
EXHIBIT `B'
Detail Scope of Services and Fees
TASK 1: SURVEYING SERVICES
Houston, Schulke, Bittle & Stoddard, Inc.
SCOPE OF WORK
1. Boundary survey with the location of all improvements including sea walls, docks,
ramps, rip-rap, walkways, and utilities.
2. Establish and locate the Mean High Water line, per DEP requirements
3. Topographic survey including a 50' grid onsite to 50' offsite and establishing an onsite
benchmark network, with finish floor elevations of all buildings located.
4. Location of wetland flags as established by others
5. Topographic/Route Survey of the right-of--way of Indian River Drive from a point 300'
south of the project through the project, to a point 300' north of the project.
6. Topographic/Route Survey of Main Street from the project to a point 300' west of US 1.
7. Topographic/Route Survey of US 1 from a point 500' south of the project through the
project to a point 300' north of the project, with pazticulaz caze given to the intersection
of US 1 and Main St.
8. Tree location survey
**All Topographic/Route Surveys will depict curb/edge of pavement, striping, drainage
structures, utilities, signage, within the right-of--way and driveways, buildings, utilities
and finish floors within 30 feet of the east right-of-way.**
Description Amount
1. Boundary $3,925.00
2. Mean High Water $1,450.00
3. Topo $4,000.00
4. Wetland flags $ 450.00
5. R/W Topo Indian River Dr. $1,250.00
6. R/W Topo Main Street $1,000.00
7. lUW Topo US 1 $3,000.00
8. Trees $ 950.00
TOTAL $16,025.00
Z~
EXHIBIT `B'
Detail Scope of Services and Associated Fees
TASK 2: ENVIRONMENTAL SERVICES
--Bio-Tec~Consurting, Inc.
1. Attend meeting(s) with the St. Johns River Water Management District (SJRWMD) and the
Army Corps of Engineers (ACOE). We anticipate that at least two meetings may be
required during the permitting of this project.
2. Meet on-site with staff from the SJRWNID and/or ACOE to review wetland limits.
3. Prepaze a formal environmental report that describes the site in detail, addresses the
wetlands, direct and secondary impacts, elimination and reduction, mitigation, public
interest issues, and provides environmental exhibits necessary for SJRWNID staff to review
the project etc.:. This report is a necessary component of the SJRWMD application as it
addresses the environmental issues relating to SJRWMD rule criteria, as well as the
Sovereign Submerged Lands and the Aquatic Preserve rules.
4. Prepare UMAM analysis for direct andlor secondary wetland impacts and mitigation azeas,
as well as coordinate with the regulatory agencies regazding the UMAM analysis and the
suitability of the mitigation, if necessary.
5. Design a mitigation plan to offset any direct and/or secondary wetland impacts. This task
includes all work needed to find appropriate mitigation, provide all necessary information to
the permitting agencies and meet staff in the field to review the proposed mitigation area.
6. Coordinate with the State Historic Preservation Office to determine if any historic resources
are on the site, or if the site requires a cultural resource study. If a cultural resource study is
required, this task also includes all coordination with the Division of Historical Resources
and archeologist performing the survey. This task does not include the work performed by
the archaeologist, expenses or their final report.
7. Respond to any requests for additional information sent out by the SJRWMD and the
ACOE. Generally speaking, there may be a few issues that the agencies will require
clarification on; however, most of the issues will be resolved during the initial submittal.
ZZ
8. Coordinate with the project engineer, client, regulatory agencies, etc regarding the project.
This task will include phone calls, meetings, correspondence, etc...
9. A search of the Florida Master Site File with the Division of Historical Resources, noted
three.azeas of potential historical interest that may require archaeological assessments and
field work. These areas include the Old Town Historic Sebastian Resource Group, two
historical structures and Indian River Drive. This task includes work for a Phase I
archeological survey including survey, reporting and expenses.
PROFESSIONAL FEE SCHEDULE
The following professional fees are fixed/lump sum amounts for the above described
services:
Description
1. Meetings w/ SJRWMD & ACOE
2. On-site meetings w/ SJRWNID & ACOE
3. Environmental report for SJRWMD
4. UMAM analysis
5. Mitigation plan
6. Historical resource coordination
7. Response to RAI's from SJRWMD & ALOE
8. Coordination w/ project engineer and client
9. Phase 1 archeological survey
TOTAL
Amount
$ 600.00
$ 500.00
$2,400.00
$1,200.00
$2,000.00
$ 500.00
$2,400.00
$1,200.00
4 500.00
$15,300.00
23
EXHIBIT `B'
Detail Scope of Services and Associated Fees
TASK 3: GEOTECHNICAL SERVICES
KSM Engineering & Testing, Inc.
1. Perform four (4) constant head permeability tests in the field. Also, obtain a
shelby tube soil sample and perform constant head horizontal and vertical
permeability tests in our laboratory.
2. Calculate the permeability coefficient `K' values and also estimate the normal
wet-season and dry season water tables. A report will be provided with the results
of the constant head tests and horizontal permeability tests.
3. Perform twelve (12) soil profiles to depths of 6' minimum in the proposed
pavement areas and provide recommendations as to the suitability of the soil to
support pavement.
4. Perform four (4) pavement cores, one (1) at U.S. Hwy 1/Main -just east of U.S.
Hwy 1 shoulder, one (1) at each end of Indian River Drive, one (1) at Main Street
and Indian River Drive. Patch test holes. We suspect there is thick concrete in
Indian River Drive. Flagmen and construction signs shall be provided by KSM
Engineering and Testing.
TOTAL: $3,900.00
2~
Exhibit `B'
Detail Scope of Services and Associated Fees
TASK 4: CIVIL ENGINEERING SERVICES
Schulke, Bittle & Stoddard, LLC
1.0 Preliminary Engineering
1.1 Boundary Topographic/Informational Survey: SBS will coordinate with its in-house
surveyor for the required survey work, including boundary, tree location, and topography.
Surveyor to provide survey on disk (ACAD V 14 or compatible software). Survey will
include topography, tree location, and location of all pavement, existing structures, utilities,
drainage facilities, etc. on-site, and within 50 feet of all boundaries, and within 300 feet of all
proposed driveways within the right-of--way.
1.2 Consultant Coordination: Schulke, Bittle & Stoddard, LLC will coordinate with its sub-
consultants ,including surveyor, geotechnical engineer, traffic engineer, irrigation
designers, landscape architects and planners to ensure all necessary preliminary
investigations, evaluations, etc. are completed on time and in an acceptable manner.
1.3 Pre-App Meetings: Schulke, Bittle & Stoddard, LLC will attend the following
anticipated Pre-App meetings:
a. FDOT (2 meetings)
b. IRCPW (2 meetings)
c. IRCDUS (1 meeting)
d. SJRWMD (1 meeting)
1.4 Workshops: Schulke, Bittle & Stoddard, LLC will prepare for and attend the
following anticipated Workshops:
a. Staff (3 meetings)
b. Public (2 meetings)
1.5 Conceptual Site Plan:
a. Prepare conceptual plan incorporating input received from staff and public
workshops. It is anticipated that the conceptual plan will be revised at least two
times.
b. Field Visits and meetings w/ adjacent property owners and business owners
1.6 Preliminary Cost Estimate: A preliminary cost estimate will be prepared for project
budgeting purposes.
1.7 Research: Obtain existing data and documentation readily available that will assist in
project design, including: utility, road or drainage as-builts/plans of record from City of
Sebastian, Indian River County Department of Utility Services and St. Johns River Water
Management District; aerials; maps; documents; reports, etc.
2.0 Final Engineering
2.1 Construction Plans: Preparation of construction plans in accordance with the City of
Sebastian Land Development Regulations and other applicable jurisdictional agency
specifications. This will include the following elements:
a. Field Visits as necessary
b. Civil Construction Plans: The plans will contain 20 to 30 (24x36) sheets, and
include Cover, General Requirements, Existing Site Conditions w/ soil boring
information, SWPPP Plan, Site Plan with dimensions and signs/pavement markings;
Paving, Drainage, Grading and Utility Plan; Sections, Roadway Profiles;
Z~
Specifications and Details for paving, drainage, grading, and utilities; Specifications
and details for signs and pavement markings, Special Details, Lift Station
Plan/Details, Aerial Overlay, Easement sketches, Summary of Quantities, and
Intersection Design Details.
c. Meetings with City staff -as needed (anticipate bi-weekly)
d. Meetings with Indian River County Department of Utility Services.
e. Plan Modifications -as necessary based on local and state agency review
2.2 Construction Plan Coordination: Coordinate with all sub-consultants, to ensure the
documents, plans, and reports are consistent and complete, and a final set of site
development plans containing all required design plans are provided to the City of
Sebastian for bidding and construction.
3.0 Permitting
3.1 Drainage Design/Calculations: A drainage design with supporting documentation to include
calculations and a report will be prepared and submitted to SJRWMD and City of Sebastian.
3.2 Lift Station Design/Calculations: A lift station design with suppor~g documentation to
include calculations and a report will be prepared and submitted to IRCDUS and FDEP.
3.3 Plans, calculations and reports, and supporting documentation will be submitted to the
appropriate agencies for the following permits:
a. FDOT Driveway
b. FDOT General
c. FDOT Sidewalk
d. FDOT Drainage
e. SJRWMD
f. IRCDUS
g. FDEP Water
h. FDEP Sewer
i. FDEP SWPPP
3.4 Schulke, Bittle & Stoddard, LLC will follow up with permitting agencies, review and
address comments, and revise plans and reports and resubmit as needed.
PROFESSIONAL FEE SCHEDULE
The following professional fees are fixed lump sum amounts for the above described services:
Section Description Amount
1.0 Preliminary Engineering Lump Sum $41,098.75
2.0 Final Engineering Lump Sum $38,107.50
3.0 Permitting Lump Sum $16,755.00
TOTAL $95,961.25
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EXHIBIT `B'
Detail Scope of Services and Fees
TASK 5: TRAFFIC ENGINEERING SERVICES
Land Design South and Schulke, Bittle & Stoddard, LLC
SCOPE OF SERVICES
Land Design South will evaluate existing traffic conditions at the intersection of US-1 and Main
Street and will make traffic engineering recommendations for the new proposed intersection of Main
Street and Indian River Drive created as a result of the realignment of Indian River Drive. Traffic
Engineering Services will be divided in four tasks: 1. Data Collection, 2. Operational Analyses, 3.
Representation and 4. Engineering report 5. Signal Intersection Design (LJSI/Main St)
1. Data Collection (Land Design South)
Schedule and perform turning movement counts during both AM and PM peak hours at the following
intersections:
US-1 and Main Street
Main Street and Indian River Drive
Schedule and perform 24-hour traffic counts at the following locations:
• Main Street, west of US-1
• Main Street, east of US-1
• US-l, north of Main Street
• US-l, south of Main Street
• Indian River Drive, north of Main Street
• Indian River Drive, south of Main Street
2.Operational Analyses (Land Design South)
Intersection and Link Capacity Level of Service Analyses will be carried out at the intersections
of US-1 and Main Street, Main Street and Indian River Drive, as well as all intersection approaches.
Most likely a Signal Warrant Analysis will not be needed at the proposed intersection of Main Street
and Indian River Drive. If needed, it will be cover under a separate proposal.
3. Consultation and Representation (Land Design South)
Land Design South anticipates two meetings with F-DOT staff and other consultants to discuss the
methodology for the proposed realignment of Indian River Drive. Similarly, coordination with other
consultants to review and provide feedback to the realignment design.
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4. Engineering Report (Land Design South)
A traffic engineering report will summarize the findings from the above analyses and will make the
necessary recommendations to maintain and/or improve the existing operation and safety at the study
location.
5. Signalized Intersection Design (Land Design South and Schulke, Bittle & Stoddard)
Based on analysis and design recommendations by Land Design South, Schulke, Bittle & Stoddard,
LLC will prepare construction plans for modifications to existing overhead signalized intersection
control at U.S.l and Main Street, including loops, hardware, poles, etc.
PROFESSIONAL FEE SCHEDULE
The following professional fee amounts are fixed fees, except where noted.
1. Data Collection
Two (2) 7AM-9AM and 4PM-6PM Turning Movement Counts $ 1 500.00
Six (6) 24-hour bidirectional counts on all intersection approaches $ 1,800.00
AM and PM Peak Hour Timing Signal Plans $ 450.00
2. Operational Analysis
AM and PM Peak Hour Link Capacity Analyses on all intersection approaches $ 2,400.00
AM and PM Peak Hour Intersection Analysis $ 3,000.00
3. Consultation and Reuresentation (Estimated Fee)
Meetings with F-DOT Staff and plan reviews $ 4,500.00
4. En~ineerint Report
Analysis Report $ 4,000.00
5. Signalized Design
Modifications to signal design at US 1 and Main Street $10,000.00
CONTRACT AMOUNT: $27.650 00
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Exhibit `B'
Detail Scope of Services and Fees
TASK 6: LANDSCAPE ARCHITECTURE AND LAND PLANNING SERVICES
Land Design South
SCOPE OF SERVICES
Land Design South will provide professional landscape design, handscape design, irrigation system design and site
planning services for the recommended improvements to Indian River Drive and Main Street in the City of
Sebastian.
L Landscape / Hardscape Design Services
• Development of design concept and theory integrating the landscape and feature elements.
• Preparation of conceptual landscape plans for all planting areas. These plans will depict species, size
and relationships of plant materials.
• Preparation of conceptual hadscape design plans for all areas indicating decorative pavers, pedestrian
use areas, and proposed "Heritage Park" memorial garden area.
• Meet with client, architect, engineer or other professional concerning the landscape design.
• Preparation of landscape plans for site plan review.
• Preparation of base maps from architects and engineer's construction drawings.
• Preparation of fmal construction drawings for landscaped areas.
• Preparation of fmal plant schedule identifying the plant species, common name, botanical name, size,
quantity, specifications and special requirements.
• Preparation of fmal hadscape plans, details and specifications.
II. Site Planning Services
• Base Sheet/Survey to be provided by the project engineer.
• LDS will perform site visit to subject property to obtain knowledge about the visual character of the
land and surrounding site context.
• Preparation of conceptual site plan.
• Presentation of conceptual site plan at (1) ClientlConsultant meeting to review.
• Preparation of one (1) set of revisions to conceptual site plan (After Client/Consultant Meeting).
• Preparation of final site plan.
• Coordinate as necessary with other consultants.
III. Irrigation Design
N/A: The construction plans and contract documents will require the site contractor to design and construct an
irrigation system.
IV. Client /Consultant Meetings & Public Workshops
Land Design South will participate and attend the following meetings: Three (3) coordination meetings with project
consultants to discuss preparation of plans. Three (3) meetings with City Staff to discuss the project design. Two
(2) Public Workshops to provide design direction and feedback.
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V. Preparation of Color Rendered Site Plan Graphic
Land Design South to prepare a total of two (2) color rendered site plans for use at public meetings and for
presentations to client. Cost for each plan: $1350.00
PROFESSIONAL FEE SCHEDULE
The following professional fee amounts are fixed fees, except where noted.
I. Landscape / Hardscape Design
Preparation of Complete Landscape Design Plan Package
Preparation of Complete Tlardscape Design Plan Package
II. Site Planning
Preparation of Conceptual Site-Plan
Preparation of Final Site Plan based on Feedback from CliendConsultants
III. Irrigation Design
N/A
III. Client /Consultant Meetings
IV. Color Rendered Plans Graphic (2 total)
$ 8,900.00
$ 7,850.00
$ 3,400.00
$ 3,125.00
N/A
$ 5,250.00
$ 2.,700.00
CONTRACT AMOUNT: $31,225 00
3~
Exhibit `C'
Detail Scope of Services and Fees
CONTRACT ADMINISTRATIVE SERVICES
Schulke, Bittle & Stoddard, LLC and Land Design South
Task 1 Contract Documents/Procurement Assistance
Preparation of construction contract documents, and assist client with the procurement
process (RFP). Tasks to include:
a. Prepare bid documents
b. Cost estimateBid tabs
c. Coordination with City of Sebastian Purchasing and City Manager
d. Pre-bid meeting
e. Addendum
f. Attend Bid Opening
g. Review bids/recommendations; prepare x-cel spreadsheet
h. Prepare contract for execution
i. Meetings w/ contractor and City of Sebastian
j. City Council Meeting for contract approval
Task 2 Services During Construction
Provide contract administration and inspection services to include:
A. Civil Ensineer: Administration services during construction
1. Attend pre-construction meetings (2 are anticipated)
2. Review plans/site
3. Review shop drawings
4. Pay request reviews (5 are anticipated)
5. Inspections -it is anticipated that construction will take 6 months
6. Review/red-line as-builts
7. Walk thrus/punchlists (2 are anticipated)
8. Prepare certifications for all pemits
9. Final docs/close-out
10. Change orders/plan modifications as needed
B. Landscape Architect: Administration services during construction
Perform on-site inspections of landscape and hardscape installation and
construction. A total of 45 hours of inspection time by the landscape
architect is anticipated during the construction of the project.
3/
PROFESSIONAL FEE SCHEDULE
Task 1
Contract documents/procurement assistance -services will be provided
for a lump sum fee $10,110.00
Task 2
Services during construction -services will be provided based on a time rate
and material cost basis (see Exhibit `D' for rate schedule) The estimated fees will be:
A. Civil Engineer based on 6 months of construction / 385 hours* $30,317.50*
B. Landscape Architect -based on 10 site visits / 45 hours $ 5,625.00
TOTAL $35,942.50
*Civil Engineer -Man Hour and Fee Estimate
Services During Construction
Pre=Construction Meetings (2)
Review Plans/Site
Review Shops
Pay Request Reviews (5)
Inspections
Review/Red Line As-Builts
Walk Thrus/Punchlist (2)
Prepare Certs. for all permits
Final Docs/Close-Out
Change Orders/Plan Mods
En~i eer Proj. Mgr Draft. Admin Inspector
2 3 1 3 2
- 2 - - 4
2 6 - 2 _
2.5 10 - 5 15
ll 44 - 22 154
0 4 - 0.5 4
1 4 - 2 6
3 6 - 6 0
2 2 - 2 0
4 8 32 4 4
27.5 89 33 46.5 189
x 150
x 110
x 90 Total Fee
x 45 x 60
$4,125
$9,790
$2,970 $30,317.50
$2,092.50 $11,340
Assume Construction: 6 months
. -'/s month for shop drawings, insurance review, documents, etc.
-'/2 month for walk-thru, close-out
-inspection time is 5 months = 22 weeks
Inspection Time: Engineering: '/z hr/week x 22 = 11
Poject Mgr: 2 hr/week x 22 = 44
Inspector: 7 hr/week x 22 = 154
Administration: 1 hr/week x 22 = 22
32
EXHIBIT `D'
Schedule of Hourly Billing Rates
ENGINEER
Personnel
Principal Hourly Rate
Project Manager/Engineer $150.00
$120
00
Design Tech .
$100
00
Construction Manager .
$110
00
Draftsman .
$ 80
00
Inspector .
$ 60
00
Clerical .
$ 45.00
SURVEYOR
Personnel
Principal Houriv Rate
Survey (Office) $ 135.00
Survey (Field) $ 100.00
Clerical $ 150.00
$ 40.00
LANDSCAPE ARCHITECT/PLANNING
Representative
$125.00/HR
~3J
3~
Cost Estimate -City Af Sebastian. -Indian River Drive and Main Street Improvement Pro)ect
EARTHWORKS UNIT ANTITY Uni Price T~
Mobilization LS 1 $ 25,000.00 $ 25,000.00
Maintenance of Traffic LS 1 $ 10,000.00 $ 10,000.00
Silt Fence LF 1,850 $ 1.35 $ 2,497.50
Clearing, Grubbing and Grinding AC 2.25 $ 5,000.00 $ 11,250.00
Remove Existing Concrete SY 815 $ 2.00 $ 1,630.00
Remove Existing Pavement SY 3,500 $ 3.85 $ 13,475.00
Remove Existing Curbing LF 578. $ 13.00 $ 7,514.00
Demolish Building LS 1 $ 10,000.00 $ 10,000.00
- Excavation CY 1000 $ 3.50 $ 3,500.00
Grading SY 17,020 $ 1.50 $ 25,530.00
Import Fill (Assume 1.5' east of LR. Drive) CY 3,222 $ 10.00 $ 32,220.00
SUBTOTAL S 142,616.50
ROADWAYIPARKING UNl, AN ITY Uni rice
8" Stabilized Subgrade SY 7,670 $ 2.15 $ 16,490.50
6" Rock Base SY 7,670 $ 11.50 $ 88,205.00
Stabl. Parking (2" Rock, 8" Subgrade) SY 681 $ 4.80 $ 3,268.80
Asphalt 1 1/2" S-1 mod. SY 7,670 $ 11.50 $ 88,205.00
F' Curb/Valley Curb LF 1,202 $ 15.00 $ 18,030.00
D Curb LF 762 $ 10.50 $ 8,001.00
Misc. Concrete (Sidewalks) SF 13,154 $ 3.75 $ 49,327.50
6" Solid WhRe Paint LF 2,010 $ 1.00 $ 2,010.00
6" Solid White Therrno LF 1,547 $ 2.00 $ 3,094.00
6" 10'-30' Skip Thermo LF 424 $ 2.00 $ 848.00
6" Solid Yellow Thermo LF 786 $ 2.00 $ 1,572.00
12" Solid White Thermo LF 626 $ 3.00 $ 1,878.00
24" Solid White Thermo LF 190 $ 4.00 $ 760:00
Tum arrow EA 3 $ 450.00 $ 1,350.00
Straight &Tum Arrow EA 1 $ 550.00 $ 550.00
Handicapped Man Symbol EA 1 $ 100.00 $ 100.00
Handicapped Sign EA 1 $ 125.00 $ 125.00
Stop Sign w/ Street Sign EA 8 $ 200.00 $ 1,600.00
Do Not Enter Sign EA 2 $ 150.00 $ 300.00
Keep Right Sign EA 2 $ 150.00 $ 300.00
Signalized Intersection Mod'rfigtions (U.S.1) LS 1 $ 300,000.00 $ 300,000.00
SUBTOTAL $ 586,014.80
STORM DRAINAGE UNIT QUANTITY Unit Price Total
15" RCP LF 30 $ 27.50 $ 825.00
15" Slotted RCP LF 328 $ 37.50 $ 12,300.00
18" RCP LF 236 $ 34.00 $ 8,024.00
24" RCP LF 162 $ 45.00 $ 7,290.00
24" Slotted RCP LF 250 $ 55.00 $ 13,750.00
10' Exflltration Trench LF 643 $ 225.00 $ 144,675.00
Mitered End Section EA 4 $ 650.00 $ 2,600.00
Modred Miami Inlet EA 1 $ 2,675.00 $ 2,675.00
Type 9 Inlet EA 3 $ 2,438.00 $ 7,314.00
Type'C' Catch Basin EA 6 $ 1,560.00 $ 9,360.00
Drainage Junction Manhole EA 3 $ 2,257.00 $ 6,771.00
Outfall Structure EA 2 $ 2,100.00 $ 4,200.00
Modify Exist. Baffle Structure LS 1 $ 10,000.00 $ 10,000.00
SUBTOTAL $ 229,784.00
SANITARY SEWER l~N1T UQ ANTITY ni Price Total
Septic Tank Abandonment LS 1 $ 2,000.00 $ 2,000.00
Force-main tapping sleeve EA 1 $ 2,500.00 $ 2,500.00
Force-main Fittings LS 1 $ 3,500.00 $ 3,500.00
Lift-Station (Private)' LS 1 $ 65,000.00 $ 65,000.00
4" DR 18 PVC Force-Main LF 37 $ 15.00 $ 555.00
6" DR 18 PVC Sewer LF 290 $ 25.00 $ 7,250.00
Sanitary Sewer Manhole EA 1 $ 2,100.00 $ 2,100.00
Sanitary Sewer Cleanout EA 6 $ 250.00 $ 1,500.00
Exist. F.M. /Conflicts LS 1 $ 15,000.00 $ 15,000.00
SUBTOTAL $ 99,405.00
If IRCDUS requires a public lift-station, the cost will be approximately $160,000.00
Page 1 of 2
~~
Cost Estimate -City Of Sebastian -Indian River Drive and Main Street Improvement Protect
WATERMAIN UNIT CIUANTITY ni I41s1!
Water Service EA 1 $ 500.00 $ 500.00
RPZ Backflow Preventor EA 1 $ 1,500.00 $ 1,500.00
Exist. W.M. /Conflicts LS 1 $ 15,000.00 $ 15,000.00
Fire Hydrant EA 1 $ 3,500.00 $ 3,500.00
SUBTOTAL $ 20,500.00
Miscellaneous l~ QUANTITY Unit Price To~j
Landscaping (Budget) LS 1 $ 120,000.00 $ 120,000.00
Irrigation (Budget) LS 1 $ 40,000.00 $ 40,000.00
Mitigation LS 1 $ 87,050.00 $ 87,050.00
Electric (Budget) LS 1 $ 20,000.00 $ 20,000.00
Park Amenities (Budget) LS 1 $ 100,000.00 $ 100,000.00
Repair Rip-Rap Seawall (Budget) LS 1 $ 30,000.00 $ 30,000.00
Tree Relocation (Budget) LS 1 $ 30,000.00 $ 30,000.00
Construction Survey Layouts & As-Builts LS 1 $ 10,000.00 $ 10,000.00
Construction Testing LS 1 $ 7,500.00 $ 7,500.00
SUBTOTAL $ 444,550.00
Professional l~ (XIANTITY Unit Price j~a(
Design /Permitting LS 1 $ 190,061.25 $ 190,061.25
Contract Doc's /Procurement LS 1 $ 10,110.00 $ 10,110.00
Civil-Contract Admin /Inspections LS 1 $ 37,842.50 $ 37,842.50
SUBTOTAL $ 238,013.75
Totals
Earthwork $ 142,616.50
Roadway $ 586,014.80
Storm Drainage $ 229,784.00
Sanitary Sewer $ gg,405.00
Water Mains $ 20,500,00
Miscellaneous $ 444,550.00
Professional $ 238,013.75
Sub-Total $ 1,760,884.05
Contingency (dt 10% $ 176,088.41
Total $ 1,936,972.46
3~
Page 2 of 2
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CONCEPTUAL PLAN SCHULKE, BITTLE & STODDARD, L.L.C.
INDIAN RIVER DRIVE & MAIN STREET
1 CML ~ SIRUCILRAL ENGlNEER/NG • LAND PLANNING • ENVIRDNMENTAL PERMITTING
IMPROVEMENT PROJECT CERTIFICATION OF AUTHORIZATION No.: oaooassa
SKETCH OF IMPROVEMENTS 1717 INDIAN RIVER BLVD., SUITE 201 VERO BEACH, FLORIDA 32960
-. FOR COST ESTIMATE TEL 772 / 770-9622 FAX 772 / 770-9496 EMAIL info@sbsengineers.com