The URL can be used to link to this page

Home My WebLink AboutAnnual 01-02 Budget -ApprovedCITY COUNCIL Walter Barnes Mayor Ben A. Bishop Vice-Mayor Joe Barczyk Edward J. Majcher, Jr. Council Member Council Member CITY OF SEBASTIAN FLORIDA ANNUAL BUDGET 2001- 2002 CITYMANAGEMENT Terrence R. Moore City Manager Sally A. Maio, CMC City Clerk DEPARTMENT HEADS Mark C. Mason, CPA Ralph N. Brescia, P.E. Director of Finance City Engineer James Sexton Terry Hill Human Resources Director Public Works Director James A. Davis Tracy Hass Police Chief Growth Management Director James Hill Council Member Rich Stringer City Attorney George Bonacci Building Official Greg Gardner Director of Golf Operations Jason Milewski Airport Manager CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET TABLE OF CONTENTS Pale Page ' ' ' City Manager's Letter of Transmittal ................... CML-1 City Manager's Letter Summarizing Adjustments ................... to the Preliminary Budget ................ CM-1 Resolution R-01-63, adopting millage rate ........... R-1 Resolution R-O1-64, adopting FY 2002 budget .... R-3 City of Sebastian Organizational Chart ................. O-1 Personnel Summary by Department-All Funds..... P-1 ry ............................................... All Funds Summa S-1 Definitions of Financial Terms ............................. T-1 GENERAL FUND General Fund Revenues .................................. 2 Summary of General Fund Expenditures by Department ............................................ 6 General Fund Operating Summary -Expenditure by Department and Character Level .............. 7 General Fund Department Budgets: Discretionary Sales Tax (DST) Description ......................................................... Revenues ............................................................ Expenditures ...................................................... Riverfront Redevelopment Fund Description......................................................... Revenues ............................................................ Expenditures ...................................................... Recreation Impact Fee Fund Description ......................................................... Revenues............................................................ Expenditures ...................................................... Law Enforcement Forfeiture Fund Description ......................................................... Revenues ............................................................ Expenditures ...................................................... 142 142 143 144 144 145 146 146 147 148 148 149 ' Legislative ................................................ City Manager ............................................ Central Garage ..................................... 12 16 20 DEBT SERVICE FUND ........................................ CAPITAL IMPROVEMENT FUND.................... 150 152 ' City Clerk ................................................. Legal ......................................................... Finance ..................................................... Human Resources ..................................... 26 32 36 42 Capital Improvement Fund Revenues................ Capital Improvements by Department ............... .................. Capital Improvement Fund .............. 153 154 155 ' Police: Consolidated Budget for all Divisions And Units ....................................... 48 GOLF COUKSE FUND ......................................... Golf Course Revenues ....................................... Administration Division..................................... 158 160 162 Administration ..................................... 50 Greens Maintenance Division ............................ . . 1 ' ' School Resource Officer Unit ............. Uniform ............................................... ty g ................... Communi Policin Unit Code Enforcement ............................... Detective .............................................. 56 60 66 70 76 Carts Division .................................................... AIRPORT FUND Airport Revenues ............................................... Airport Administration ...................................... 172 76 178 ' Support Services .................................. Dispatch Unit ...................................... Engineering .............................................. 82 94 APPENDIX I Five Year Capital Outlay Summary- All Funds ........ ............................................. 184 ' Public Works: Roads and Drainage ............................ Building Maintenance ......................... Parks and Recreation ........................... Cemetery ............................................. Growth Management ................................ Building Department ................................ 100 106 112. 118 124 130 Five Year Schedule of Capital Outlay Requests- All Funds Unfunded Five Year Capital Improvement gr ry ....................................... pro am Summa Unfunded Five Year Capital Improvement Program ........:............................................ 185 192 193 Non-departmental ..................................... 136 APPENDIX II ' SPECIAL REVENUE FUNDS ........................... 138 Budget Calendar ................................................. Summary of Millage Rates and 196 Tax Collections ........................................... 197 ' Local Option Gas Tax (LOGY) Description ...................................................... Revenues ......................................................... 140 140 Certificate of Taxable Value Provided by the Indian River County Property Appraiser ........- 198 Expenditures ................................................... 141 CITY OF HOLE OF PELICAN ISLAND This Page Intentionally Left Blank SEBASTIAN ~~ July 13, 2001 CITY OF ~~~~~~ HOME OF PELICAN ISLAND 1225 MAIN STREET • SEBASTIAN, FLORIDA 32958 TELEPHONE: (561) 589-5330 • FAX (561) 589-5570 The Honorable Mayor Walter Barnes and City Council ' City of Sebastian 1225 Main Street, City Hall Sebastian, Florida, USA ' Re: Fiscal Year 2002 Budget Letter of Transmittal ' Dear Mayor Barnes and City Council Members: I am please to submit for your review and consideration, the Fiscal Year 2002 Proposed Budget, in ' compliance with provisions of the City Charter and State of Florida Statutes. This budget recommends a total reduction in local property millage to the rolled-back rate. This arrangement is possible as result of a substantial increase in property values over prior years. Annual increases in property values have ' averaged 4.8%, whereas this year, property values increased 8.9%. The recommended reduction in local millage will not result in a reduction in the delivery of quality services, projects or programs to our residents. In fact, 2001 to date has been a outstanding year in growth and development for Sebastian ' and the Proposed Fiscal Year 2002 Budget will continue the advancement of the community. ' FY 2001 FY 2002 FY 2002 Millage Current Rolled-Back Recommended Percent Category Millage Rate Millage Decrease ' City Operating 5.0000 4.5904 4.5904 (8.9%) Total Millage 5.0000 4.5904 4.5904 (8.9%) As can be seen above, the recommended millage rate of 4.5904, or the rolled-back rate, further decreases the City's dependency on property taxes as a funding source for operations. The City of Sebastian has ambitious goals articulated by the City Council, many of which were outlined ', ' during this year's reelection campaign. The City Council and Administration have worked diligently on developing an identity and character that is distinctively Sebastian. Once again, the proposed budget prepared for the City Council's review and consideration keeps the focus and forward momentum that has been established by the City Council, all consistent with the following goals formally adopted by the City of Sebastian: ' CML-1 ' "An Equal Opportunity Employer" Celebrating Our 75th Anniversary GOALS 1) An efficient, user-friendly government; 2) Commitment to the future -proactive planning for growth management, technological advances and sound economic development policies; 3) Proactively address issues that will positively impact quality of life; 4) Promote environmental conservation; 5) Implement citywide infrastructure improvement initiatives. With these goals in mind, the highlights of the Fiscal Year 2002 Proposed Budget are as follows: BUDGET HIGHLIGHTS A review of the current Fiscal Year 2001 budget highlights confirms that a budget is a planning document recommending the allocation of resources that outlines and ultimately will accomplish a municipality's goals and vision. Over 90% percent of the budget tasks outlined in the Highlights section of the current budget have been accomplished with still two months remaining in the fiscal year. The Proposed Fiscal Year 2002 Budget will not depart from the current direction of the City and we will stay the course by undertaking the following programs, projects and activities: HIGHLIGHTS With these goals in mind, the highlights of the Fiscal Year 2002 Proposed Budget are as follows: ~ Continue capital outlay funding for maintenance and repair of city facilities; ~ Establishment of Sebastian Stormwater Utility and respective planning initiatives; ~ Initiate collection of Parks and Recreation Impact Fees, resulting from new construction activity; ~ Continuation of Street Resurfacing Program; ~ Initiate master plans with City Council for 1) United States Highway One (US 1) Commercial District, 2) Indian River Drive, and 3) County Road 512 Comdor; ~ Continue successful grantsmanship program; ~ Continue Riverview Park Expansion Program; CML-2 ~ Expand School Resource Officer program to cover both Sebastian Elementary Schools - viapartnership with the School District of Indian River County; ~ Expand and further implement Sidewalk Installation Program; ~ Acquisition of additional riverfront property to expand passive park recreational opportunities along Indian River Drive -via partnership with the Department of Environmental Protection's Florida Recreation Development Assistance Program (FRDAP); ~ Initiate plans and pursue funding to construct the Filbert Street Passive Park; ~ Continue expanding city-wide park improvement program; ~ Work with Paul Tischler and Associates to compile a prototype fiscal impact analysis to ultimately establish a policy regarding future annexation and other long term growth management and financial recommendations; ~ Initiate Interior Restoration Program for Old Sebastian Elementary SchooUCity Hall- in partnership with the State of Florida Bureau of Historic Preservation; ~ Initiate Space Analysis Program to outline future municipal facility needs in the City of Sebastian; ~ Acceptance and approval of the Sebastian Municipal Airport Master Plan; ~ Continue capital improvements at Sebastian Municipal Airport - in partnership with the Florida Department of Transportation (FDOT) Aviation Section the ultimately with the Federal Aviation Administration (FAA); ~ Grand Reopening of Sebastian Municipal Golf Course; ~ Work closely with FDOT on US 1 road resurfacing, enhancement and beautification program; ~ Work closely with the Boys and Girls Club of Indian River County to initiate plans for the construction of an indoor youth recreational facility in Sebastian; ~ Continue working closely with Indian River County Department of Utilities to implement Water Expansion Program; ~ Continue working with Camp, Dresser, McKee to compile the Sebastian Stormwater Management Plan -via partnership with the St. John's River Water Management District; CML-3 ~ Finalize traffic light infrastructure improvements at the Barber Street and Schumann Drive Intersection; COMPARATIVE AND TREND ANALYSIS Earlier this year, city administration implemented a golf course bond refinancing initiative that resulted in adding additional funds ($700,000 for the renovation of 19 greens on the golf course, while at the same time saving money on interest payments over the remaining 10 years of the bond. In addition, by refinancing the bond to take advantage of the low interest rates, the City was able to attach a AAA rating on these refunded bonds. The recommendation to restructure this financial setting came after an in- depth analysis, including independent consultation with representatives from the investment-banking firm of Hanifen, Imhoff, Inc. Assignment of this respective rating reflects the City of Sebastian's solid credit characteristics aided by conservative budget practices as well as low debt position. General Fund expenditures per capita in Sebastian for the last two years reflect a continued effort to reduce dependency on local government spending (reference Chart I). Through various cost efficiency initiatives (e.g. procurement of grants, low interest financing and bond refinancing), more programs and projects have become possible despite experiencing reduced dependency on property taxes. A second important dynamic involves strict attention to the cost of personal services in the last two years. Respective analysis and organizational structuring in various departments has enabled administration to budget for capital outlay replacement and to secure equipment to ultimately assist field crews to be more productive. In addition, this budget reflects a current trend directed by City Council and administration to continue funding repair and maintenance projects. Sebastian continues to benefit financially due to the Fiscal Year 2000 directive to remove the then utility tax cap that impeded progressive taxation efforts for many years prior. The vast majority of Florida cities levy the utility tax to offset rising property tax rates and also to fund various capital improvements. As evident with adopted millage rates during the last two fiscal years as well as this year's recommendation, the aforementioned action has yielded a lower incidence of property taxation. A significant factor examined by the administration on an annual basis is full-time employees per thousand population. Sebastian, again, compares quite favorably with other Space Coast and Treasure Coast communities. However, I must advise caution when using this benchmarking technique since some municipalities fund services via an Enterprise Fund rather than the General Fund, as is primarily the case in Sebastian. For example, a city may finance roads and drainage services through a previously established stormwater utility enterprise. In addition, communities often provide a different array of services than others, essentially distorting the full-time employee per thousand indicator (see Chart V on Page CML-8). A chart strictly addressing Sebastian's trend in local government has been included for comparative analysis (see Chart IV on Page CML-7). Finally, Chart III, Page CML-7 illustrates the Fiscal Year End September 30, 2000 Undesignated General Fund Balance and Designated Reserves as a percentage of the Proposed General Fund Expenditures for Fiscal Year 2002. These charts reflect the continued trend the administration has encouraged: maintain a healthy Undesignated General Fund balance. Such trends are indicators of the financial stability of a community. CML-4 CHART I City of Sebastian General Fund Expenditures Per Capita (Last Five Fiscal Years) Fiscal Year General Fund Expenditures (in millions) CPI Population estimated Expenditures Per Capita 1997 1998 1999 2000 6.56 7.966 6.39 6.604 160.5 163 166.3 169.6 14,500 15,115 15,730 16,169 Adjusted Proposed Budget Budget FY FY 2001 2002 7.554 7.757 169.6 169.6 16,500 17,419 452 527 406 408 458 General Fund Expenditures Per Capita (Real Dollars) 600 500 q° 400 ~ 300 '~ 200 U a, 100 0 527 ~ : t_ 452 ~ 458 445. ,~ ~ ~~:~~+ s ~ `~ ~ ;~ ' 408 ~r406 ' ~ ~ , , ~~~ .~ ~ Vic Rt `.r~ ~ ~; ~ ~~ . o' ~ ~~ ~~ A. ~~ ~~~`` ~"'h y' fil w. ;t. ~~ 1997 1998 1999 2000 2001 2002 445 Note: Over the past five years, the City has maintained an average of 450.2 dollars per capita in General Fund Expenditures. CML-5 CHART II City of Sebastian General Governmental Expenditures by Function For the Fiscal Years 1990, 1995, 2001 Estimated, and 2002 Proposed Budget Estimated Proposed FY 1990 ~'1 FY 1995 ~'~ FY 2001 ~Z~ FY 2002 ~~1 General Government * 906,482 1,856,873 2,126,520 2,534,198 Public Safety 1,372,268 1,585,901 2,271,618 2,533,615 Public Works 1,022,774 1,454,962 2,064,321 2,395,474 Debt Service 19,999 133,008 409,157 519,099 Capital Outlay 659,270 609,079 3,023,814 2,707,843 Operating Transfers Out 0 0 2,100,463 1,739,050 3,980,793 5,639,823 11,995,893 12,429,279 (1) Includes General Fund, Special Revenue Funds, and Debt Service Fund Funds and Major Equipment Replacement Fund. (2) Includes General Fund, Special Revenue Funds, Debt Service Fund, Capital *"General Government" includes City Council, City Manager, City Clerk, City Attorney, Finance, Human Resources, Growth Management, and Building Department. General Governmental Expenditures Fiscal Year 2002 Proposed Budget Operating General Transfers Out Government 13% 15% Capital Outlay 38% Public Safety 16% Debt Service Public Works 3% 15% CML-6 cHART III Fiscal Year End September 30, 2000 Undesignated Fund Balance & Designated Reserves as a percentage of Proposed General Fund Expenditures for Fiscal Year 2001-2002 9,000,000 7 768,315 100% 8,000,000 7,000,000 6,000,000 5,000,000 4,000,000 , 3,000,000 2,000,000 , 1,000,000 ° Undesignated Fund Designated Reserves General Fund Balance Expenditures CHART IV Taxation Per Capita Fiscal Year 2001 Property/Utility FY 2001 Tax Revenue Total MuniciQality Per Capita Population Revenue Cocoa Beach 499 12,482 6,231,446 Stuart 413 14,549 6,003,930 Vero Beach 341 17,705 6,029,257 Ft. Pierce 294 37,479 11,005,000 Palm Bay 251 79,413 19,902,800 Rockledge 233 20,150 4,700,000 Sebastian 218 16,181 3,531,224 Melbourne 154 71,390 11,003,680 Pt. St. Lucie 139 88,769 12,355,000 Fellsmere 100 3,813 382,800 CML-7 CHART V City of Sebastian Full Time Employees Per 1,000 Population -Fiscal Year 2001 Employees Full-Time Per 1,000 Municipality Employees Population Population Vero Beach 559 17,705 31.6 Cocoa Beach 204 12,482 16.3 Stuart 215 14,549 14.8 Melbourne 800 71,390 11.2 Rockledge 205 20,150 10.2 Ft. Pierce 360 37,479 9.6 Sebastian 156 16,181 9.6 Palm Bay 660 79,413 8.3 Pt. St. Lucie 678 88,769 7.6 Fellsmere 23 3,813 6.0 CHART VI Personnel Summary -All Funds PROPOSED 2000 Actual 2001 Actual 2002 Budget Department Full Time Part Time Full Time Part Time Full Time Part Time Airport 1 1 1 Building 6 6 7 City Clerk 5 5 5 City Attorney 1 1 1 City Council 5 5 5 City Manager 3 7 7 Engineering 6 1 6 1 6 1 Finance 5 6 6 Golf Course 4 17 4 17 4 17 Growth Management 4 4 4 Human Resources 3 3 3 Police 46 8 49 7 50 7 Public Works 42 1 39 7 40 7 Total 125 33 131 37 134 37 One part-time position is the equivalent of one-half (1/2) of a full-time position. CML-8 II ' BUDGET BY FUNCTION ' Planning and Growth Management Long range conceptual master planning for the commercial corridors of County Road 512 (CR 512) and ' the Riverfront Overlay District (United States Highway One and Indian River Drive) currently remains on the forefront for City Council review. Earlier this year, City Council adopted the CR 512 plan, compiled and delivered via partnership with the Treasure Coast Regional Planning Council after a public ' input session in November. A proposed Riverfront Overlay District (ROD) plan was presented to City Council in May, incorporating elements adopted in the 2000 Sebastian Land Development Code as well as logistics discussed and presented by review committees during the 1990's. Once the City Council has ' discussed and deliberated the ROD plan, arrangements will be made to further communicate and educate respective property owners and future developers about the plan, requirements and procedures, so as to ' effectively implement the adopted program. These efforts are currently underway for the CR 512 corridor, including endeavors to solicit Indian River County's involvement and investment accordingly. Although no formal commitments have been made on their part, County Commission Chairperson Caroline Ginn recently formally recommended that the City of Sebastian solicit funding from the County's Metropolitan Planning Organization (MPO) Fiscal Year 2002 funding cycle to help initiate streetscape enhancements. Such an arrangement will require intimate involvement of both staff and City ' Council, as the MPO funding process can and is oftentimes be tedious and time consuming. Meanwhile, other realistic efforts to have developers conform to CR 512 Overlay District standazds are well underway. As reported in last year's budget transmittal letter, the issues of annexation and respective fiscal impacts have been topics of serious consideration and concern over the years. In an effort to outline and strategize substantive policy recommendations, Paul Tischler and Associates were commissioned to initiate an annexation feasibility analysis report for the City of Sebastian. The purpose of this assignment was to determine what types of activities would be feasible to undertake in order for the City to better understand the various issues regarding annexation as well as cost of development. A relevant presentation to City Council resulted in June, whereby arrangements were directed to continue working with Tischler and Associates to compile a prototype fiscal analysis as well as conduct a review of County Road Impact Fee Program. The purpose of the prototype fiscal analysis is to help determine whether or not growth pays for itself. More specifically, revenues are calculated and then the capital costs and operating expenses are subtracted from the revenue amount. A surplus would represent net revenues, while a deficit represents net expenditures to the community from that type of development. Therefore, the overall objective of this study is to ascertain the fiscal impacts (net costs or revenues) to the City from annexation; capital costs, operating expenses and estimated revenues. The will then evaluate several alternatives for consideration by the City Council and these alternatives will reflect different geographical sub areas. The study will take a marginal cost approach fiscal analysis and, using respective sub areas, the City will be able to identify and understand the optimum fiscal policies to pursue regarding annexation. Finally, Fiscal Year 2002 marks the scheduled initiation of a 5 year update of the Comprehensive Plan, ' in accordance with minimum State of Florida standards and the Growth Management Act as adopted by the State Legislature in 1985. This arrangement also represents an opportunity for the City to clarify and ' CML-9 reposition scheduled activities, so that elements of the Sebastian Comprehensive Plan directly reflect City Council policies more realistically. Properties and Natural Resources Construction on city-wide park facilities funded through partnerships with various grant programs and other outside revenue sources progressed with the completion of new playgrounds at the Barber Street Sports Complex and Riverview Park as well as the construction and grand opening of the City of Sebastian Skate Facility. A significant endeavor recently authorized and initiated is the Sebastian Municipal Golf Course Renovation Program. Progress has been excellent to date, as we are well on target to host a grand reopening ceremony in early October. In addition, work is underway to improve tennis courts at Schumann Park; new restrooms at Hardee Park, Barber Street Sports Complex and the Sebastian Yacht Club. Currently, conceptual site plan compilation to expand Riverview Park and implement an improvement program for the former Good Guys, Inc. waterfront property. Respective enhancements are to be initiated in the coming months, as outlined via established timetables with the Florida Inland Navigation District Grant Agreement and construction permit with the State of Florida Department of Environmental Protection. The City of Sebastian's efforts to restore the Sebastian Old Elementary SchooUCity Hall have proven to be quite successful to date, culminating with a National Register of Historic Places designation authorized by the State of Florida Nomination Committee in May. This accomplishment will greatly assist our community efforts to secure funding to finance interior restoration of the facility, as direction to move forward with respective planning was authorized in April 2001. Community Safety Although the City of Sebastian currently is one of the fastest growing municipalities in Florida (ranked 30"' by the University of Florida Bureau of Business and Economic Research Population: Census Summary 2000 Rank of Top 100 Cities in Florida by Percent Population Change), crime rates have remained relatively constant. Sociological and economic trends suggest that a relationship typically exist between surges of criminal activity and community growth. This has not at all been the case in the City of Sebastian. As newly appointed Chief of Police Jim Davis mentioned earlier this year, "despite various other issues, criminal activity is minimal in Sebastian..." How do such local trends compare with the rest of the country? In 1999, crime offenses increased 6.8% across the United States while in Sebastian the increase was 1.8%. These successes were achieved with considerably less than the national average of law enforcement officers. The nationwide- average is 2.4 This would equate to 40 officers in Sebastian versus our current staffing of 33 officers and command staff. In 2000, the City Manager's Office directed the Sebastian Police Department to take on the responsibility of supervising and delivering code enforcement services city wide. The expectations of success for this reorganization were and currently remain high, employing a mix of new employees with veteran employees is being applied to carry out this important city function. In addition, I am extremely confident that actual code enforcement in the community will improve tremendously, as Chief Jim Davis fully understands overall dynamics of code enforcement and the direct relationship involving law enforcement. CML-10 Earlier this year, City Council directed administration, by unanimous vote, to maintain an in-house ' dispatch operation. This proved to be a wise move, given the community's growth and expectations for a more user accessable department. As such, administration will pursue efforts to efficiently administer and finance this operation, including recommendations to implement a 9-1-1 system specifically for ' Sebastian, as well efforts to procure respective funding opportunities from the State of Florida to finance relevant projects and programs. ' The Fiscal Year 2002 Proposed Budget also recommends expansion of the School Resources Officers Program with the School District of Indian River County, whereby officers will be assigned to both ' Sebastian Elementary School and Pelican Island Elementary School. Currently, one officer serves both facilities. Superintendent Roger Dearing has recommended allocating $47,000 to the City of Sebastian in the School District's Fiscal Year 2002 Proposed Budget to finance this activity, also in conjunction ' with the COPS IN SCHOOL program grant recently awarded to our community by the United States Department of Justice. i~ ' Transportation For the third consecutive year, the City of Sebastian's aggressive street resurfacing program will ' continue to expand. During the current fiscal year, approximately 30 miles of roads were resurfaced, to mark a total of 55 miles of enhanced streets since the program was initiated in 1999. This program will continue during Fiscal Year 2002, with paving of approximately 13.5 miles of roadway anticipated. As ' outlined and discussed last year, city administration is working to compile along-term street resurfacing program, projected to focus on establishing funding levels and scheduling during the next 10 to 15 years. As also reported last year, the Florida Department of Transportation (FDOT) allocated nearly $5,000,000 to finance various enhancements to United States Highway One (US 1) in Sebastian. Elements include road resurfacing, bicycle path installation, defined on-street parking, paver brick installation and sidewalk improvements. In June 2001, FDOT commissioned Keith & Schnars Engineers, Planners and Surveyors to implement the program. Initial phases are anticipated to begin in August 2001, to be implemented over the course of approximately one-year. This project also yielded a direct funding agreement with FDOT to fund over $300,000 to the City of Sebastian to specifically finance landscaping and a new irrigation system for US 1 (authorized by City Council in December 2000), to be implemented immediately during the close of this infrastructure improvement program. The City has increased funding to implement a sidewalk improvement program to beautify Sebastian. For Fiscal Year 2002 we are recommending $236,500 for sidewalk construction, specifically a sidewalk connecting CR 512 with Hardy Park and a sidewalk across the Bridge to Lake Drive. In April, the City Council authorized submittal of a grant application to the State of Florida Community Development Block Grant (CDBG) program to solicit funding to implement an aggressive infrastructure improvement program in the Louisiana Avenue Area. Considered by state officials to be the one "blighted" area of the City of Sebastian, proposed improvements to include drainage enhancements, CML-11 resurfacing and possible streetscaping and lighting are all eligible activities for funding from the CDBG program. Once funding is awarded, the City of Sebastian will work to compile specific engineering plans are to be formally presented for City Council review and consideration. Aviation Management The current fiscal year budget authorized for the first time in the City's history establishment of full time management for Sebastian Municipal Airport (SMA). This arrangement proved to be a very wise move, as numerous benefits resulted to date: procurement of grant funding from the Florida Department of Transportation (FDOT) Aviation Matching Grant Program totaling $1,190,000 to finance various infrastructure improvements and technological enhancements at SMA. A marquee accomplishment in this regard was the initiation of tasks to ultimately facilitate reopening of Runway 9-27. This proposal, originally outlined nearly a decade ago, will not only help better manage the flow of airplane traffic over Sebastian and the surrounding area, but also will accommodate tremendous expansion of industrial and commercial space at SMA. As such, the SMA Master Plan (anticipated for final presentation to City Council later this fall) will outline all respective benefits to the community. A substantive task currently underway to accommodate the reopening is the relocation of golf course holes 11 and 17. This project was made possible by a grant from FDOT, as well as good timing to incorporate this effort with the golf course renovation program currently being implemented as well. Fiscal Year 2002 will yield exciting times for SMA. With anticipated adoption of the proposed master plan, more opportunities to procure funding from both FDOT and the Federal Aviation Administration are imminent. Adoption of the plan will also shift administration's focus to actually implement more projects (as opposed to continuous planning), as well as raise standards at SMA -whereby current and future tenants are to adhere accordingly. Water Management Fiscal Year 2002 will mark the continuation of Indian River County Department of Utilities implementing the City of Sebastian Water Expansion Program. Although many in the community welcome respective water service to their homes, some questions have been recently initiated relative to cost concerns and overall authorization processes. As such, direction was recently provided by City Council to commission a blue ribbon panel to evaluate County policies and logistics regarding implementation of the Sebastian Water Expansion Program. A primary task will be to ascertain whether or not financial and engineering practices are and have been sound and/or efficient. A report will then be delivered to City Council to outline conditions, as well as possibly offer applicable recommendations. Human Resources There are 131 regular full-time employees and 37 part-time employees working 69 different jobs. The average age of our employees is 48 years. Our employees range in age from 17 years to 80 years. Minorities make up 6% of the city's work force and 28% are women. CML-12 Current year-to-date personnel actions have resulted in 14 separations and 12 replacements. Currently, approximately 50% of the city's work force are Sebastian residents and about 55% of all new hires reside in our community. Length of tenure of men and women who come to work for the City tends to vary. The average length of employment for regular reporting full-time employees is approximately 10 years with a turnover rate of approximately 7%. During the current fiscal year the City underwent two reorganizations, one in Public Works and one in the Police Department. Both the Public Works and Police Department reorganizations have provided enhanced accountability and efficiencies in work processing as well as a more productive and better utilization of personnel. For Fiscal Year 2002, we are recommending three additions to the workforce: a Chief Inspector in the Building Department, a Maintenance Work II position for the Roads and Drainage Division, and a clerical position in the Police Department. These positions are being recommended to keep up with growth in the City as well as a continuation of the high level of services provided to the community. In March of the current fiscal year, the Communications Workers of America contract was successfully renegotiated for a two and one-half (2-1/2) year period. This was accomplished for the purpose of offsetting the two contracts into opposite years. In addition, staff is currently working towards negotiations with the Police Benevolent Association Union to implement a new contract for a three year period. Intergovernmental Relations The City of Sebastian continues to build a successful record of working with various state and federal entities for assistance in numerous matters, specifically procurement of several grants and financial allocations directly to our community totaling $1,743,806. As such, it has been a very busy and successful year of intergovernmental cooperation spearheaded under the leadership of the Sebastian City Council. Given the success resulting from respective efforts, the City of Sebastian will work to continue its assertive grant procurement program, as numerous projects ranging from those related to parks and recreation, airport improvements and transportation are to be implemented as financially efficient as possible. In August 2000, City Council authorized a $100,000 grant agreement with the St. John's River Water Management District (SJRWMD) to finance compilation, adoption and delivery of a stormwater master plan to outline specific projects and programs indicative of drainage improvements in the community, as well as numerous state and federal compliance issues. A most recent recommendation to date involves the establishment of a stormwater utility in Sebastian, for purposes of establishing a dedicated funding sources for improvements, including maintenance responsibilities to be absorb by the City of Sebastian after construction of the community's stormwater passive park on Englar Drive. In June, City Council and SJRWMD authorized an extension of this agreement, to reflect the timeframe to complete the Master Plan, anticipated for delivery in December 2002. CML-13 Summary There are a lot of numbers, indicators, projections, charts and graphs in this budget document. Rightfully so, being that this budget reflects Sebastian's vision and focus on improving the quality of life for our citizens, businesses and visitors respectively. This budget reflects community values, goals, objectives and ideas. The Proposed Fiscal Year 2002 Budget represents the character of a city whose unique identity distinguishes itself from other geographic areas of both Indian River County and throughout the Treasure Coast. City administration began finalizing its recommendations for next year's budget with 66.7% of the current fiscal year completed and 59.9% of the approved budget expended and 70.7% of the anticipated revenues collected. Our General Fund Undesignated Balance is healthy, in that it represents an amount equal to 31% of the General Fund, compared to the recommended national average of 15% to 20%. Fiscal Year 2002 will mark the third consecutive year of administering a performance budget. This budget document contains two additional sections indicative of performance measurement, the accomplishment segment and performance indicator section for selected departments and divisions. However, make no mistake, this is a continuous process, as more work is required to truly solidify our belief that we are on the right track. Total local millage has significantly decreased, with no increase in operating millage and General Fund expenditures in real dollars. Total appropriation for all funds is recommended to be $15,001,628, a total decrease of $2,431,921, or 13.95%, less than the Fiscal Year 2001 Amended Budget. As such, the overall Fiscal Year 2002 Proposed Budget is financially sound and delivers services our residents have come to expect: FY 2001 FY 2002 Amended Recommended Dollar Percentage Budget Budeet Chance Change General Fund $ 7,553,623 $ 7,768,315 $ 214,692 2.84% Special Revenue Funds 2,588,716 2,891,443 302,727 11.69% Debt Service Fund 64,874 64,724 (150) -0.23% Capital Projects Funds 3,556,870 2,348,316 (1,208,554) -33.98% Golf Course Fund 2,397,735 1,594,111 (803,624) -33.52% Airport Fund 300,731 180,026 (120,705) -40.14% Major Equipment Replacement Fund 971,000 154,693 (816,307) -84.07% TOTAL $ 17,433,549 $ 15,001,628 $ (2,431,921) -13.95% CML-14 ~~ i~ i~ i~ The Sebastian Management Team looks forward to working with the City Council during the upcoming budget workshops and welcomes the opportunity to address questions and concerns accordingly. In summary, the Fiscal Year 2002 Proposed Budget outlines and supports the City's good financial position; further expands city-wide beautification; continues attention to preserving and enhancing our community's small town atmosphere; encourages conservation initiatives; supportive of expanding private/public partnerships and economic development. A special and very personal thanks goes out to the Management Team who assisted the City Manager's Office in preparing this year's budget submission. Finance Department staff, as well as department directors who contributed invaluably in preparing the budget document. Last year we submitted a more performance oriented budget and this year we will be able to factually see how the city is doing. As stated in last year's budget message, we must operate on the principle that if you can't measure output, you can't improve it. We continuously have more work to do on establishing measures that are meaningful and indicative of goals and objectives set for the City of Sebastian. The city's administration and organization are up to the challenge and we look forward to another productive year for our community. .- ~ :~~ errence N~i~re ' City Manager t CML-5 CItY Of S~~S~'~1 _ ._ , __ HOME Of PELICAN ISLAND 1225 MAIN STREET • SEBASTIAN, FLORIDA 32958 TELEPHONE: (561) 589-5330 • FAX (561) 589-5570 October 1, 2001 The Honorable Mayor Walter Barnes and City Council City of Sebastian 1225 Main Street, City Hall Sebastian, Florida, USA Dear Mayor Barnes and City Council Members: Following submittal of the City Manager's Proposed Budget for fiscal year 2001-2002, several changes were approved by the City Council. These changes were the result of a combination of staff and Council initiated actions during the budget workshop on August 15, and the Public Hearing held on September 6. The amendments presented during the Public Hearing on September 6 were subsequently adopted during the final Public Hear on September 26. The details of the changes are as follows: Net Tentative Workshop Increase Proposed Description Budget Decrease Budget General Fund Revenue: Charges for Services $ 259,407 $ (15,000) $ 244,407 Fines & Forfeits $ 147,396 $ 4,000 $ 151,396 Miscellaneous Income $ 220,038 $ 4,200 $ 224,238 Transfers In $ 269,850 $ 11,000 $ 280,850 Total General Fund Revenue $ 7,768,315 $ 4,200 $ 7,772,515 General Fund Expenditures: Finance Department $ 335,681 $ 10,100 $ 345,781 Growth Management Department $ 227,245 $ 3,500 $ 230,745 Non-Departmental $ 688,418 $ (9,400) $ 679,018 Total General Fund Expenditures $ 7,768,315 $ 4,200 $ 7,772,515 Special Revenue Funds Law Enforcement Forfeiture Fund $ - $ 3,150 $ 3,150 CM-1 "An Equal Opportunity Employer" Celebrating Our 75th Anniversary Capital Improvement Funds Golf Course Fund Golf Course Administration Golf Course Maintenance Major Equipment Replacement Fund Total Budget $ 2,348,316 $ 366,893 $ 2,715,209 $ 939,173 $ 3,500 $ 942,673 $ 557,406 $ (3,500) $ 553,906 $ 154,693 $ (154,693) $ $ 15,001,628 $ 219,550 $ 15,221,178 The above changes are further explained as follows: General Fund Revenue: Charges for Services -Decrease results from removing the one-half of Cemetery Lot Sales that is anticipated via Ordinance 0-01-20 which amends the Cemetery Trust Fund to record all lot sales in the Cemetery Trust Fund. Fines and Forfeits -Increase results from collapsing the Law Enforcement Education Trust Fund into the General Fund. The increase is for the State mandated $2.00 received for every traffic ticket paid to be used for law enforcement education. Miscellaneous Income - Increase results from collapsing the Public Safety Employee Trust Fund and the General Employee Trust Fund into the General Fund and budgeting the revenue associated with vending machine sales and donations from the public. Transfers In -increase results from an increase of $15,000 in transfers in from the Cemetery Trust Fund from interest earned on investments offset by a decrease of $4,000 from the Law Enforcement Education Trust Fund which was collapsed into the General Fund. See Fines and Forfeits above. General Fund Expenditures: Finance Department -Increase results from a supplemental contract for audit services of $10,100 for implementation of GASB 34 Financial Reporting Model for the fiscal year end September 30, 2001. Growth Management -Increase results from the necessary purchase of a computer program for use with both planning and the Stormwater Utility. Non-Departmental -Decrease results from an increase in Grants and Aids of $15,000 for the Adult Day Care Facility, increase in expenditures of $4,200 associated with CM-2 the revenues for the Public Safety Employees and General Employees (See Miscellaneous Income above) offset by a decrease of $1,500 in Cemetery Lot Refunds, a decrease of $10,000 in transfers out and a net decrease in contingency of $17,100. Law Enforcement Forfeiture Fund -Increase results from collapsing the Law Enforcement Trust Fund into a Special Revenue fund due to the nature of the State Statute requirements associated with the Florida Contraband Forfeiture Act and, also, for the purpose of implementing GASB 34 Financial Reporting Model. Capital Improvement Funds -Increase results from adding the Veteran's Memorial Project $34,200 to Capital Projects which I forgot to include in the budget, adding the potential purchase of the 9.34 acres of land behind City Hall, and an increase associated with collapsing the Major Equipment Replacement Trust Fund to the Capital Projects fund for debt Service $154,693 as a result of the implementation of GASB 34 Financial Reporting Model. ' Golf Course: Net increase/decrease of zero reflects removing the capital outlay proposal for a new Ice Machine (purchased in the current year) offset by an increase in contingency in Golf Course Administration. Major Equipment Replacement Trust Fund -Decrease results from collapsing the fund to the Capital Projects fund for debt service and any future heavy equipment purchases ' due to the implementation of GASB 34 Financial Reporting Model. Note: The trust funds which were collapsed into the General fund, Special Revenue fund ' and the Capital Projects fund results from new General Accepted Accounting Principles that go into effect upon implementation of GASB 34. These trust funds are no longer recognized as such and were required to be absorbed into other funds which have the ' characteristics required for accounting for the revenue sources and expenditures. Respect ly submitted, errence R. Moore ' City Manager CM-3 ~~ RESOLUTION NO. R-O1-63 A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, ADOPTING A MILEAGE RATE OF 4.5904 MILLS FOR THE CALENDAR YEAR 2001 AND ALLOCATING SAME TO THE FISCAL YEAR BEGINNING OCTOBER 1, 2001 AND ENDING SEPTEMBER 30, 2002; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, that: Section 1. MILEAGE RATE LEVY. There is hereby Levied an Ad Valorem Tax of FOUR AND FIVE NINE ZERO FOUR THOUSANDTFIS (4.5904) MILLS against all real and tangible personal property for the calendar year (January 1, 2001 through December 31, 2001) and the resulting tax revenue is hereby appropriated for the General Operating Fund of the City of Sebastian for the fiscal yeaz bebairming October, 1, 2001 and ending September 30, 2002. Section 2. ROLLED-BACK RATE. The tax rate established in Section 1. equals the computed "rolled-back" tax rate of 4.5904 mills. ~~ Section 3. CONFLICT. All resolutions or parts of resolutions in conflict herewith are hereby repealed. Section 4. EFFECTIVE DATE. immediately upon its adoption. This resolution shall take effect The foregoing Resolution was moved for adoption by Councilmember ~~. The motion was seconded by Councilmember (CZ ` and, upon being put into a vote, the vote was as follows: Mayor Walter Barnes Vice-Mayor Ben A. Bishop Councilmember Joe Bazczyk Councilmember Edward J. Majcher, Jr. Councilrnember James A. Hill Que. (~.~ a ~. ~,t ~Q R-1 The Mayor thereupon declared this Resolution duly passed and adopted this 26~' day of September, 2001. CITY OF SEBASTIAN, FLORIDA By:l~~ ~a...r-~ Walter Barnes, Mayor ATTEST: ~ _~ Sally aio, CMC City Clerk Approved as to form and legality for the reliance by the City of Sebastian only: ~~. Rich tringer, City orney R-2 RESOLUTION NO. R-O1-64 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA ADOPTING THE BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2001 AND ENDING SEPTEMBER 30, 2002; MAHING APPROPRL~TIONS FOR THE PAYMENT OF OPERATING EXPENSES, CAPITAL EXPENSES, AND FOR THE PRINCIPAL AND INTEREST PAYMENTS ON THE BOND AND OTHER INDEBTEDNESS OF THE CITY IN THE CITY'S GENERAL FUND, SPECIAL REVENUE FUNDS, DEBT SERVICE FUND, CAPITAL IlVIPROVEMENT FUNDS, GOLF COURSE FUND, AND AIRPORT FUND AS PROVIDED FOR IN SCHEDULE "A", ATTACHED HERETO, ESTABLISHING AUTHORITY OF THE CITY MANAGER TO IlVIPLEMENT THE BUDGET; PROVIDING FOR SEVERABILITY; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. WIIDREAS, the City Manager has submitted a Proposed Budget for the City of Sebastian for the fiscal year beginning October 1, 2001, and ending September 30, 2002; and WHEREAS, on September 6, and September 26, 2001, the City Council conducted Public Hearings on the Proposed Budget. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RNER COUNTY, FLORIDA, that: Section 1. The City Manager's Proposed Budget is hereby adopted for the Fiscal Year beginning October 1, 2001 and ending September 30, 2002. Section 2. The amounts shown on the attached Schedule "A" are hereby appropriated out of the Treasury of the City, including any revenues accruing to the City available for purposes of the City's budgetary accounts. Section 3. The City Manager is hereby authorized and directed to proceed with the implementation of the service programs and projects provided for in the budget. Such implementation is to be consistent with the provisions of the City Code of Ordinances and policies established by the City Council. Section 4. The City Manager is authorized to make budget adjustments within budgetary accounts, as he deems appropriate. He is further authorized to make budget adjustments between budgetary accounts when necessary to implement programs, R-3 projects, and expenditures authorized by the City Council. All other budgetary adjustments will require prior approval by the City Council. Section 5. If any clause, section, or other parts of this Resolution shall be held by any Court of competent jurisdiction to be unconstitutional or invalid, such unconstitutional or invalid part shall be considered as eliminated and shall in no way affect the validity of the other provisions of this Resolution. Section 6. All Resolutions or parts of Resolutions in conflict herewith are hereby repealed to the extent of such conflict. Section 7. This Resolution shall become effective October 1, 2001. The foregoing Resolution was moved for adoption by Councilmember The motion was seconded by Councilmember (~ ~ and, upon being put into a vote, the vote was as follows: Mayor Walter Barnes Vice-Mayor Ben A. Bishop Councilmember Joe Barczyk Councilmember Edward J. Majcher, Jr Councilmember James A. Hill ~~~ ~~~e - `ap (~i~.~ The Mayor thereupon declared this Resolution duly passed and adopted this 26~' day of September, 2001. CITY OF SEBASTIAN, FLORIDA By: ~~~hn ,..r-1.o Walter Barnes, Mayor ATT T: Sally A. 'o, CMC City Clerk .Approved as to form and legality for the reli the ity of Sebastian only: ~- Rich Stringer, City rney R-4 ATTACHMENT TO RESOLUTION R-O1-64 SCHEDULE "A" BUDGET SL~/IMARY FISCAL YEAR 2001/2002 PROPOSED BUDGET FY 2001/2002 GENERAL FUND REVENUE: 001501 Taxes $ 4,494,732 001501 Licenses and Permits 483,120 001501 Intergovernmental 1,643,772 001501 Charges for Services 244,407 001501 Fines and Forfeits 151,396 001501 Miscellaneous 224,238 001501 Transfers In 280,850 001501 Cash Balance Carryforward 250,000 Total Revenue $ 7,772,515 Expenditures 010001 Legislative $ 40,610 010005 City Manager 273,074 010009 City Clerk 278,589 010010 City Attorney 120,339 010020 Finance 345,781 010035 Human Resources 181,331 010041 Police Administration 144,505 010042 Police School Resource Unit 94,632 010043 Police Uniform Division 1,253,730 010044 Police Community Policing Unit 111,954 010045 Code Enforcement Division 117,785 010047 Police Detective Division 442,711 010048 Police Support Division 216,064 010049 Police Dispatch Division 339,933 010051 Engineering 325,371 010052 Roads and Drainage 1,146,475 010054 Garage 154,366 010056 Building Maintenance 198,993 010057 Parks and Recreation 636,020 010059 Cemetery 96,739 010080 Growth Management 230,745 010085 Building Department 343,750 010099 Non-departmental 679,018 Total Expenditures $ 7,772,515 SPECIAL REVENUE FUNDS LOCAL OPTION GAS TAX FUND 120010 REVENUE Taxes $ 618,548 Miscellaneous 17,610 Total Revenue $ 636,158 1 R-5 SCHEDULE "A" BUDGET SUNIlVIARY FISCAL YEAR 2001/2002 LOCAL OPTION GAS TAX FUND 120051 EXPENDITURES Operating Debt Service Transfers out Total Expenditures DISCRETIONARY SALES TAX FUND 13 0010 REVENUE Taxes Miscellaneous Total Revenue 130051 EXPENDITURES Transfers out Non-operating Total Expenditures RIVERFRONT REDEVELOPMENT FUND 140010 REVENUE Taxes Miscellaneous Total Revenue 140051 EXPENDITURES Operating Transfers out Total Expenditures RECREATION IlviPACT FEE FUND 160010 REVENUE Miscellaneous Total Revenue 160051 EXPENDITURES Non-operating Total Expenditures 2 R-6 PROPOSED BUDGET FY 2001 /2002 $ 187,378 300,000 148,780 $ 636,158 $ 1,859,575 69,316 $ 1,928,891 $ 1,568,354 360,537 $ 1,928,891 $ 121,956 2,068 $ 124,024 $ 24,108 99,916 $ 124,024 $ 202,370 $ 202,370 $ 202,370 $ 202,370 SCHEDULE "A" BUDGET SI:m-ZMARY FISCAL YEAR 2001/2002 SPECIAL REVENUE FUNDS continued LAW ENFORCEMENT FORFEITiJRE FUND 140010 REVENUE Fines and Forfeitures Miscellaneous Non-operating Total Revenue 140051 EXPENDITURES Operating Total Expenditures DEBT SERVICE FUND 201010 REVENUE Miscellaneous Non-operating Total Revenue 201051 EXPENDITURES Operating Debt Service Total Expenditures CAPTTAL PROJECTS FUNDS REVENUE General Fund Golf Course Fund Airport Fund Grants and Other Revenues Discretionary Sales Tax Local Option Gas Tax Total Revenue EXPENDITURES Roads Sidewalks Recreation Public Works Cemetery Police Department Airport Debt Service Total Expenditures PROPOSED BUDGET FY 2001/2002 $ 1,000 1,150 1,000 $ 3,150 $ 3,150 $ 3,150 $ 42,408 22,316 $ 64,724 $ 318 64,406 $ 64,724 $ 100,000 0 185,000 940,032 1,341,397 148,780 $ 2,715,209 $ 1,089,416 236,500 787,300 178,300 45,500 38,500 185,000 154,693 $ 2,715,209 R=7 SCHEDULE "A" BUDGET SITP-'IlVIARY FISCAL YEAR 2001/2002 PROPOSED BUDGET FY 2001/200 GOLF COURSE FUND 410010 REVENUE Charges for Services Other Non-operating Total Revenue EXPENSES 410110 GOLF COURSE ADMII~ISTRATION DIVISION Personal Services Operating Expenses Capital Outlay Debt Service Other Non-operating Total GC Administration Division 410120 GOLF COURSE GREENS MAINTENANCE DIVISION Operating Expenses Capital Outlay Total GC Greens Maintenance Division 410130 GOLF COURSE CARTS DIVISION Personal Services Operating Expenses Capital Outlay Total Golf Course Expenses AIRPORT FUND 450010 REVENUE Charges for Services Other Non-operating Total Revenue 450110 EXPENSES Personal Services Operating Capital Outlay Non-operating Total Expenses $ 1,536,955 57,156 $ 1,594,111 $ 275,086 - 282,514 1,500 314,290 65,783 939,173 523,906 33,500 557,406 45,771 51,761 0 $ 1,594,111 $ 161,404 18,622 $ 180,026 $ 53,086 83,458 19,483 23,999 $ 180,026 R4 s CITY OF SEBASTIAN ORGANIZATIONAL CHART CITIZENS OF SEBASTIAN CITY COUNCIL BoaxDS & COMMISSIONS CITY CITY CLERK MANAGER POLICE ADMINISTRATION SCHOOL RESOURCE UNIFORM COMMUNITY POLICING ODE ENFORCEMENT FINANCE HUMAN RESOURCES ENGINEERING GROWTH MANAGEMENT BUILDING DEPARTMENT GOLF COURSE DETECTIVE I AIRPORT SUPPORT GENERAL SERVICES SERVICES ADMINISTRATION DISPATCH CENTRAL GARAGE CITY ATTORNEY PUBLIC WORKS ROADS & DRAINAGE BUILDING MAINTENANCE PARKS & RECREATION CEMETERY O-1 ~ CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET ~ City Council City Manager City Clerk Finance Legal Police Department Human Resources (1) Engineering Roads & Drainage Parks & Recreation (2) Building Maintenance Cemetery Central Garage Community Development Building Department Growth Management Golf Course Administration Golf Course Carts Airport SUB-TOTALS TOTALS 1) Fiscal Year 2001 position changes Full Time Positions Added: Full Time Positions Eliminated: Part Time Positions Added: Part Time Positions Eliminated: City of Sebastian Personnel Summary by Department -All Funds Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year 96/97 97/98 98/99 99/00 00/O1 01/02 F/T P/T F/T P/T F/T P/T F/T P/T F/T P/T F/T P/T 5 5 5 5 5 5 3 3 3 3 4 4 5 5 5 5 5 5 5 5 5 5 6 6 1 1 1 40 6 42 6 43 8 46 8 49 7 50 7 2 2 2 3 3 3 6 1 6 6 6 1 6 1 6 1 23 18 20 23 1 22 1 23 1 5 10 10 10 11 6 11 6 4 4 4 4 4 4 2 2 2 2 2 2 3 1 3 1 3 1 3 3 3 12 1 13 6 6 6 7 6 4 4 4 3 13 3 13 3 13 4 13 4 13 4 13 4 4 4 4 4 4 1 1 1 1 1 1 113 32 116 30 118 32 125 33 131 37 134 37 145 146 150 158 168 171 Buyer MIS Technician Evidence Technician Communication Technician (2) (converted from part-time) School Resource Officer (via COPS Grant) Maintenance I -Roads & Drainage Police Officer (1) (in favor of Evidence Tech) Clerical 1 -Police Department (Temporary) Skate Facility Attendants (6) Communication Technician (2) (converted to full-time) 2) Chief Building Inspector position proposed to be added in Fiscal Year 2002 3) Maintenance Worker II proposed for Roads and Drainage Division Fiscal Year 2002 4) Clerical I position proposed for Police Department Fiscal Year 2002 P-1 CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET ALL FUNDS SUMMARY Special Debt Capital General Revenue Service Projects Enterprise Total REVENUES Fund Funds Fund Funds Funds All Funds TAXES $ 4,494,732 $ 2,600,079 $ - $ - $ - $ 7,094,811 LICENSES & PERMITS $ 483,120 $ - $ - $ - $ - $ 483,120 INTERGOVERNMENTAL $ 1,643,772 $ - $ - $ 200,000 $ - $ 1,843,772 CHARGES FOR SERVICE $ 244,407 $ - $ - $ - $ 1,698,359 $ 1,942,766 FINES & FORFEITS $ 151,396 $ 1,000 $ - $ - $ - $ 152,396 SPECIAL ASSESSMENTS $ - $ - $ 26,195 $ - $ - $ 26,195 MISCELLANEOUS $ 224,238 $ 292,514 $ 16,213 $ - $ 75,778 $ 608,743 TRANSFERS - IN $ 280,850 $ - $ - $ 1,920,593 $ - $ 2,201,443 BEGINNING BALANCE $ 250,000 $ 1,000 $ 22,316 $ 594,616 $ - $ 867,932 TOTAL: $ 7,772,515 $ 2,894,593 $ 64,724 $ 2,715,209 $ 1,774,137 $ 15,221,178 EXPENDITURES PERSONAL SERVICES $ 5,863,359 $ - $ - $ - $ 378,568 $ 6,241,927 OPERATING EXPENSES $ 1,430,501 $ 214,636 $ 318 $ - $ 941,639 $ 2,587,094 CAPITAL OUTLAY $ 335,139 $ - $ - $ - $ 54,483 $ 389,622 CAPITAL IMPROVEMENT $ - $ - $ - $ 2,560,516 $ - $ 2,560,516 DEBT SERVICE $ - $ 300,000 $ 64,406 $ 154,693 $ 314,290 $ 833,389 GRANTS AND AIDS $ 15,000 $ - $ - $ - $ - $ 15,000 TRANSFERS -OUT $ 100,000 $ 1,817,050 $ - $ - $ - $ 1,917,050 NON-OPERATING $ 28,516 $ 562,907 $ - $ - $ 85,157 $ 676,580 TOTAL: $ 7,772,515 $ 2,894,593 $ 64,724 $ 2,715,209 $ 1,774,137 $ 15,221,178 Net Revenues(Expenditures) $ - $ - $ - $ - $ - $ - S-1 CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET DEFINITION OF FINANCIAL TERMS This is a glossary of terms commonly used at public meetings at which financial matters are discussed: property tax dollars it received during the previous budget year. Ad Valorem Taxes -Property Taxes. Your tax is computed by applying the millage rate to the assessed value of your property after you have subtracted all exemptions to which you are entitled. Property taxes are paid to a variety of governments through a single payment to the County tax collector. Anticipated (revenue, deficit, expenses, etc.) - Estimates used in analyzing and preparing budgets. Anticipated figures are the equivalent of educated guesses. They are based on experience and information from a variety of sources that help government officials determine what they think income or expenses will be. Budget - A financial statement listing a governmental agency's expected income and expenses for a 12-month period. Florida law requires that governments have a balanced budget, with expenses not exceeding revenues. An adopted budget is prepared by city employees; it becomes formal when adopted by elected officials. If changes occur during the year, local governments can transfer funds within a budget or raise fees, etc. to keep the budget in balance. Capital Improvement Program - Governmental agencies set up five-year programs for major costs such as the construction of buildings, land acquisition, road improvements and heavy equipment. Capital expenses are listed separately from operating expenses with in the budget document. Appropriation from Prior Year Fund Balance (Retained Earnings) -Money not spent in one fiscal year but carried forward to the next budget year. Cash carried forward is used to supplement revenues required to pay for all budgeted expenses. Rolled Back Millage Rate -The tax rate necessary to give a governmental agency the same amount of Contingency Account - Money set-aside for emergencies or unexpected expenses. Each City fund usually has such an account to cover higher- than-expected costs or purchases that were not anticipated when the budget was being prepared. Deficit - A term generally applied to the budget as a whole, reflecting real or projected shortages in revenue. It means there is not enough revenue to cover expenses. Expenditures/Expenses -Cost of goods or services used. Fiscal year -The budget year. For municipal governments, the fiscal year runs from October 1 to September 30. Franchise Fees -Money collected, usually from a private utility, in exchange for use of a governmental agency's easements and rights-of- way. Cities authorize the use and collects a fee in return. Franchise fees also are collected from garbage and trash services allowed to operate with a government's boundaries. Fund - A listing within the budget, indicating the revenues and expenses for a specific category of operation. The largest fund is the General Fund, which includes subcategories or departments covering approximately XX% of the City's operation. Other funds include those for capital improvements and outlay, enterprise activities, State revenue sharing, and State and federal grants. Interfund Transfer -Transfer of money between funds. Mill - A tax rate of $1 per $1,000 of taxable property value. T-1 CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET DEFINITION OF FINANCIAL TERMS Millage - A figure assigned by each governmental unit with taxing authority for use in determining taxes. It determines how much revenue the government will receive and also how much an individual property owner pays in taxes. Over Budget -Over budget in revenue means there is more income than expected. Over budget in expenses means actual costs exceed the budget and funds must be transferred to provide for the additional expenses by a budget adjustment. Projected Deficit - A projection that, based on the current rate of spending, expenses will be greater than anticipated revenue. A projected deficit during a budget year usually necessitates an adjustment in the spending pattern-delaying purchases or eliminating planned expenses-to stay within the budgeted figures. Revenue -income from a variety of sources Under Budget -Under budget in revenue means that money being collected from taxes and other sources is not as much as was anticipated. It might necessitate spending adjustments to prevent a deficit. Under budget in expenses means that actual expenses are less than the budget. User Fee - In a move toward a more businesslike approach, cities and counties are charging fees for use of water, sewer, and recreation services. Only the person using the service pays for it as opposed to all citizens supporting the cost of those activities. Utility Service Taxes - Taxes paid to municipalities by users of electricity, telephones, cellular phones, beepers, natural gas, bottled gas, and fuel oil. Valuation -The dollar value of property assigned by the County property appraiser. Shortfall - A term generally synonymous with deficit but applied to individual revenue accounts instead of to the budget of a fund or the whole City. A City might have a shortfall in a particular account, but a shortfall in the total budget is called a deficit. State-Shared Revenue -Money that cities and counties receive from the State. It includes local share of cigarette taxes, fuel taxes, mobile home license taxes, liquor license taxes, and sales taxes. Taxable Valuation -The value of property after all allowable exemptions have been subtracted; the value on which the millage rate is applied and taxes are computed. TRIM Bill -Florida's Truth in Millage Law that requires cities to calculate next year's property taxes based on the same tax dollars they received during the current fiscal year. T-2 CITY OF HOME OF PELICAN ISLAND This Page Intentionally Left Blank -1- SEBASTI~ i 1 u ii 1 i ------GENERAL FUND - - - - - _ - $7,772,515 Fines & Forf-='- 1.9% Charges for ry ~ Service I 3.3% I I I I I Inter-governme Taxes ~ 25.7% LICCIIJCJ aVC 53.3% Permits I 6.2% ' I SOURCES OF FUNDS I I I I I I Transfers Out 1.3% NonAperating Gran ).4% I I I capital Ou 4.3% Operating Expenses 18.4% 1 Personal Services j 75.4% I I USES OF FUNDS I I Misc Revenue 2.8% Transfers-in CITY OF SEBASTIAN FLORIDA 2001-2002 BUDGET GENERAL FUND REVENUE Code: 001501 Account Number Descriution FY 98/99 Actual FY 99/00 Actual FY 00/O1 Budget Actual to 5/31/01 FY 00/O1 Projected FY Ol/0: Adoptec Budget TAXES 11000 CURRENT AD VALOREM TAXES 2,726,857 2,283,897 2,378,218 2,304,548 2,378,218 2,519,31' 11001 DELINQUENT AD VALOREM TAXES 2,912 35,050 30,000 46,717 62,319 31,69( 11002 PENALTY ON DELINQUENT TAXES 4,299 4,618 4,438 4,066 4,438 4,60( !'OTAL AD VALOREM TAXES 2,734,068 2,323,565 2,412,656 2,355,331 2,444,975 2,555,60! FRANCHISE FEES 13100 ELECTRIC FRANCHISE FEES 530,798 551,093 554,818 267,120 633,369 599,20: 13200 TELECOM FRANCHISE FEES (Note 2) 15,054 17,327 22,583 22,614 22,614 29,43_ 13500 CATV FRANCHISE FEES (Note 2) 88,340 61,448 64,177 31,335 60,748 13700 SOLID WASTE FRANCHISE FEES 18,937 20,492 19,177 11,744 19,177 20,71: 'OTAL FRANCHISE FEES 653,129 650,360 660,755 332,813 735,908 649,34' JTILITY SERVICE TAXES 14100 ELECT UTILITY SERVICE TAX 222,643 747,178 782,800 485,014 782,800 845,42 14200 TELECOM UTILITY SERVICE TAX (Note 2) 127,828 208,609 210,730 128,484 216,648 14300 WATER UTILITY SERVICE TAX 58,127 76,397 68,789 40,724 68,789 74,29: 14400 PROPANE UTILITY SERVICE TAX 4,365 12,411 15,297 11,532 18,012 16,52: 14900 OTHER UTILITY SERVICE TAX 82 14950 CST REVENUE SHARING (Note 2) 353,54: 'OTAL UTILITY SERVICE TAXES 413,045 1,044,595 1,077,616 665,754 1,086,249 1,289,781 'OTAL TAXES & FRANCHISE FEES 3,800,242 4,018,520 4,151,027 3,353,898 4,267,132 4,494,73; .ICENSES AND PERMITS 21000 OCCUPATIONAL LICENSE 61,169 57,359 56,500 56,366 58,890 59,89( 21050 CONTRACTOR LICENSE 23,004 31,276 27,295 23,477 27,295 26,00( 21100 OCC LIC-PENALTIES/TRANSFERS 116 3,725 3,000 2,021 2,245 3,18( 22050 BUILDING PERMITS 318,654 258,571 270,000 160,904 250,000 250,00( 22075 REINSPECTION FEES 2,625 12,400 14,950 6,590 11,090 17,50( 22100 LAND CLEARING PERMITS 3,550 14,825 16,150 9,800 13,900 17,00( 22150 TREE REMOVAL PERMITS 1,100 3,900 4,000 2,575 4,150 4,00( 22200 ELECTRICAL PERMITS 7,770 33,700 33,372 20,270 29,032 35,00( 22225 PLUMBING PERMITS 7,170 27,774 29,992 18,112 26,234 30,00( 22300 FENCING PERMITS 580 2,836 3,600 1,704 2,268 2,50( 22400 IRRIGATION PERMITS 30 120 200 90 150 15( 22500 SIGN PERMITS 580 2,210 2,000 930 1,540 2,00( 22900 OTHER PERMITS AND FEES 2,372 2,291 2,705 1,031 1,554 4,40( 29100 ZONING FEES 18,258 8,210 8,000 7,725 12,500 14,00( 29200 SITE PLAN REVIEW FEES 1,900 5,825 5,000 3,275 5,000 12,00( 29300 PLAT REVIEW FEES 50 4,992 5,000 1,250 3,000 4,00( 29500 ALARM PERMITS 5,331 5,000 3,020 1,950 1,50( 'OTAL LICENSES AND PERMITS 448,928 475,345 486,764 319,140 450,798 483,121 NTERGOVERNMENTAL REVENUE: EDERAL GRANTS 31200 FED GRANT-PUBLIC SAFETY 43,324 41,394 52,000 26,004 34,999 57,00( 31204 FED - LLEBG 11,081 11,081 11,081 10,901 31901 FEMA -FEDERAL GRANT 88,396 'OTAL FEDERAL GRANTS 43,324 129,790 63,081 37,085 46,080 67,901 -3- ii ii --, 1 i~, CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET GENERAL FUND REVENUE Code: 001501 Account Number Description FY 98/99 Actual FY 99/00 Actual FY 00/O1 Budget Actual to 5/31/01 FY 00/Ol Projected FY 01/02 Adopted Budget STATE SHARED REVENUES STATE GRANTS (27) 334110 FL URBAN & FORESTRY GRANT 548 0 334901 FEMA -STATE GRANT 14,164 0 335110 2 CENTS CIGARETTE TAX (Note 1) 92,369 67,146 0 335120 MUNICPAL REVENUE SHARING (Note 1) 62,849 283,230 146,647 251,396 260,867 335121 CIGARETTE TAX (Note 1) 185,845 147,760 0 335122 8TH CENT MOTOR FUEL TAX 110,886 132,560 115,685 83,063 142,394 141,644 335140 MOBILE HOME LICENSES 5,250 7,218 11,131 13,332 13,332 5,493 335150 ALCOHOL BEVERAGE LICENSES 7,505 8,438 8,200 8,200 8,610 335180 LOCAL HALF-CENT SALES TAX 926,370 1,003,209 1,035,659 548,008 1,090,114 1,112,252 337201 SRO SCHOOL BOARD GRANT 20,500 20,500 20,500 47,000 TOTAL STATE SHARED REVENUES 1,328,198 1,443,892 1,474,405 811,550 1,525,936 1,575,866 TOTAL INTER-GOV'T REVENUE 1,371,522 1,573,682 1,537,486 848,635 1,572,016 1,643,772 GENERAL GOVT CHARGES FOR SERVICES 341910 SALES MAPS & PUBLICATIONS 159 385 1,950 1,143 1,143 368 341920 CERT. COPYING, RECORD SEARCH 2,481 848 360 933 933 378 341930 ELECTION FEES 417 100 200 100 100 100 j 342100 PD OVERTIME SERVICE FEES 1,640 16,348 5,000 11,400 11,400 5,250 343800 CEMETERY LOTS 18,100 30,925 21,000 9,750 15,000 0 347550 SKATE FACILITY FEES 301 16,425 25,000 349140 RRD-MANAGEMENT FEES 15,000 4,995 15,000 15,000 349410 GOLF COURSE -MANAGEMENT FEES 8,500 21,000 35,941 24,121 35,941 38,088 349415 MAINTENANCE SERVICE FEES-GC 162 328 750 750 349450 AIRPORT -MANAGEMENT FEES 1,800 10,755 25,101 16,734 25,101 32,114 349455 MAINTENANCE SERVICE FEES-AP 10,263 7,831 10,263 22,000 349900 PROJECT PERSONNEL & EQUIP SVCS 79,178 93,727 74,018 93,727 105,359 TOTAL GEN GOVT CHGS FOR SERVICE 33,097 159,701 208,542 151,654 225,783 244,407 FINES AND FORFEITS 351100 COURT FINES 66,606 101,470 105,000 51,206 73,760 107,625 351115 POLICE EDUCATION-$2.00 FUNDS 4,000 4,000 351120 DRIVERS EDUCATION 13,298 22,873 27,000 8,493 10,932 27,675 351130 COURT COSTS 180 504 400 254 436 410 351140 PARKING FINES 840 3,865 1,400 2,230 2,840 1,435 354100 CODE ENFORCEMENT FINES 954 2,299 7,475 12,475 12,475 1,538 359000 OTHER FINES/FORFEITS 7,819 9,661 8,500 5,653 5,653 8,713 TOTAL FINES AND FORFEITS 89,697 140,672 149,775 80,311 110,096 151,396 MISCELLANEOUS REVENUE: INTEREST EARNINGS 361100 INTEREST INCOME 12,832 15,790 8,000 4,420 7,428 8,200 361105 STATE BOARD INTEREST EARNINGS 164,859 175,339 184,500 124,358 221,400 143,500 361150 OTHER INTEREST 5,575 5,500 2,899 5,798 5,638 TOTAL INTEREST EARNINGS 177,691 196,704 198,000 131,677 234,626 157,338 -4- CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET GENERAL FUND REVENUE Code: 001501 Account Number Description RENT AND ROYALTIES 362100 RENT AND ROYALTIES 362150 NONTAXABLE RENT TOTAL RENT AND ROYALTIES SALE/COMP. ON LOSSS OR ASSETS 364100 SALE OF FIXED ASSETS 365000 SALE OF SURPLUS MATERIAL/SCRAP TOTAL SALES/COMP LOSS ASSETS CONTRIBUTIONS/DONATIONS 366000 CONTRIBUTIONS & DONATIONS 366150 75TH ANNIVERSARY REVENUES 366604 DONATIONS-PUBLIC SAFETX EMPL 366605 DONATIONS-GENERAL EMPL FUND 366805 4TH OF JULY DONATIONS TOTAL CONTRIB./DONATIONS OTHER MISCELLANEOUS REVENUES 369100 MOTOR FUEL TAX REIMBURS. (REBATE) 369200 INSUR PROCEEDS 369400 REIMBURSEMENTS 369900 OTHER MISC. REVENUES 369954 VEND MACH SALES-PUB SFTY FUND 369955 VEND MACH SALES-GEN EMPL FUND 369999 PRIOR YEAR RECOVERIES TOTAL OTHER MISC. REVENUES TOTAL MISCELLANEOUS REVENUE TOTAL REVENUES INTERFUND TRANSFERS 381120 INTER TRFR FROM 120 LOGT 381130 INTER TRFR FROM 130 DST 381410 INTER TRFR FROM 410 GC 381601 INTER TRFR FROM 601 CEMETERY TF 381603 INTER TRFR FROM 603 LEETF TOTAL INTERFUND TRANSFERS OTHER FINANCING SOURCES Actual FY 01/02 FY 98/99 FY 99/00 FY 00/Oi to FY 00/Ol Adopted Actual Actual Budget 5/31/01 Projected BudEet 11,563 22,739 7,000 3,983 4,136 4,430 12,408 3,802 55,916 44,981 55,916 19,800 23,971 26,541 62,916 48,964 60,052 24,230 8,722 16,731 33,465 23,671 33,465 18,500 404 500 71 71 350 8,722 17,135 33,965 23,742 33,536 18,850 3,156 22,770 11,585 12,836 12,836 2,500 4,873 16,148 14,181 15,349 0 500 500 2,500 2,500 13,000 11,210 13,000 13,000 3,156 27,643 40,733 38,227 44,185 18,500 3,545 2,634 2,700 1,476 2,530 2,620 8,422 50,565 2,000 1,764 1,764 500 11,762 11,844 2,500 1,221 1,221 500 7,215 2,419 700 224 349 500 150 150 1,050 1,050 994 (938) (2~3) 866 31,938 66,524 7,900 4,432 7,930 5,320 245,478 334,547 343,514 247,042 380,329 224,238 5,988,964 6,702,467 6,877,108 5,000,680 7,006,154 7,241,665 11,900 261,625 335,000 8,700 2,620 500 2,000 4,000 274,025 10,700 341,620 0 265,850 335,000 335,000 2,620 2,620 15,000 2,667 4,000 0 340,287 341,620 280,850 389991 APPROPRIATION FROM PY FUND BAL 290,145 0 334,895 250,000 TOTAL OTHER SOURCES 290,145 0 334,895 0 0 250,000 TOTAL REVENUES AND OTHER SOURCES 6,553,134 6,713,167 7,553,623 5,340,967 7,347,774 7,772,515 NOTE 1: During the 2000 State Legislative Session, these Revenue Sharing Sources were combined into one source. Th Cigarette Taxes were replaced with sales taxes, however the title per statute is Municipal Revenue Sharing. NOTE 2: During the 2001 State Legislative Session, these revenue sources were combined into one source called th Communication Services Tax or CST. -5- CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET ~ SUMMARY OF GENERAL FUND REVENUE AND EXPENDITURES BY DEPARTMENT Change Actual FY 01/02 From Percentage FY 98/99 FY 99/00 FY 00/O1 to FY 00/O1 Adopted Prior Increase Description Actual Actual Budget 5/31/01 Projected Budget Year (Decrease) LEGISLATIVE 17,364 28,923 34,601 27,130 39,444 40,610 6,009 17.4% CITY MANAGER 154,385 183,989 258,390 163,670 257,981 273,074 14,684 5.7% CITY CLERK 236,750 263,099 312,337 165,280 259,846 278,589 (33,748) -10.8% CITY ATTORNEY 81,447 88,804 109,220 60,600 102,602 120,339 11,119 10.2% FINANCE 278,863 261,015 297,978 186,640 287,985 345,781 47,803 16.0% HUMAN RESOURCES 94,120 128,209 186,921 110,311 176,456 181,331 (5,590) -3.0% POLICE ADMINISTRATION 2,122,823 340,293 365,854 219,668 373,054 144,505 (221,349) -60.5% POLICE SCHOOL RESOURCE UNIT 0 0 0 0 0 94,632 94,632 100.0% POLICE PATROL DNISION 0 1,152,351 1,260,986 757,323 1,218,294 1,253,730 (7,256) -0.6% POLICE COMMUNITY POLICING UNIT 0 0 0 0 0 111,954 111,954 100.0% CODE ENFORCEMENT DNISION 0 30,967 93,199 45,713 77,144 117,785 24,586 26.4% POLICE INVESTIGATNE DNISION 0 355,099 363,553 225,299 348,534 442,711 79,158 21.8% SUPPORT SERVICES DNISION 0 0 0 0 0 216,064 216,064 100.0% POLICE COMMUNICATION DNISION 0 250,952 309,817 180,287 302,572 339,933 30,116 9.7% ENGINEERING 262,324 177,093 271,381 172,758 259,833 325,371 53,990 19.9% ROADS AND DRAINAGE 885,506 963,770 1,061,940 578,184 985,966 1,146,475 84,535 8.0% GARAGE 139,167 146,598 131,059 79,938 128,606 154,366 23,307 17.8% BUILDING MAINTENANCE 149,916 168,751 175,014 102,616 170,211 198,993 23,979 13.7% PARKS AND RECREATION 391,664 457,176 506,891 291,563 489,035 636,020 129,129 25.5% CEMETERY 80,038 95,112 93,940 58,775 92,879 96,739 2,799 3.0% GROWTH MANAGEMENT 223,576 227,497 243,541 158,437 230,540 230,745 (12,796) -5.3% BUILDING DEPARTMENT 251,630 271,570 286,777 180,681 283,605 343,750 56,973 19.9% NON-DEPARTMENTAL 792,974 1,013,405 1,190,224 764,121 990,423 679,018 (511,206) -43.0% TOTAL GENERAL FUND ' TOTAL R£VIIVUES AND OTHER SOURCES i~ i~ i~ i~ (REVENUES) OVER EXPENSES 6,162,547 6,604,673 7,553,623 4,528,994 7,075,010 7,772,515 218,892 2.9% 6,553,134 6,713,167 7,553,623 5,340,967 7,347,774 7,772,515 218,892 2.9% (390,587) (108,494) 0 (811,973) (272,764) 0 0 i ~ ~. CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET GENERAL FiJND OPERATING SUMMARY EXPENDITURE BY DEPARTMENT/DIVISION AND CHARACTER LEVEL 1999 2000 2001 2002 Change from Department Actual Actual Budget Budget Prior Year LLCi1JLA 11 V PERSONAL SERVICES 14,210 17,117 21,315 21,315 0 OPERATING EXPENDITURES 3,154 6,457 11,150 19,295 8,145 CAPITAL OUTLAY 0 5,349 2,136 0 (2,136) TOTAL 17,364 28,923 34,601 40,610 6,009 CITY MANAGER PERSONAL SERVICES 147,219 170,854 226,571 255,506 28,935 OPERATING EXPENDITURES 5,952 13,135 15,768 16,318 550 CAPITAL OUTLAY 1,214 0 16,051 1,250 (14,801) TOTAL 154,385 183,989 258,390 273,074 14,684 CITY CLERK PERSONAL SERVICES 193,095 216,058 210,575 219,204 8,629 OPERATING EXPENDITURES 37,378 42,570 80,262 59,385 (20,877) CAPITAL OUTLAY 1,920 1,930 21,500 0 (21,500) DEBT SERVICE 4,357 2,541 0 0 0 TOTAL 236,750 263,099 312,337 278,589 (33,748) CITY ATTORNEY PERSONAL SERVICES 71,956 83,621 94,843 109,414 14,571 OPERATING EXPENDITURES 8,891 5,183 14,377 10,925 (3,452) CAPITAL OUTLAY 600 0 0 0 0 TOTAL 81,447 88,804 109,220 120,339 11,119 FINANCE PERSONAL SERVICES 166,865 197,280 225,683 265,673 39,990 OPERATING EXPENDITURES 51,510 58,706 70,295 77,408 7,113 CAPITAL OUTLAY 60,488 5,029 2,000 2,700 700 TOTAL 278,863 261,015 297,978 345,781 47,803 HiJMAN RESOURCES PERSONAL SERVICES 67,581 99,619 138,566 141,634 3,068 OPERATING EXPENDITURES 24,030 26,794 46,546 39,697 (6,849) CAPITAL OUTLAY 2,509 1,796 1,809 0 (1,809) TOTAL 94,120 128,209 186,921 181,331 (5,590) POLICE DEPARTMENT-ADMIN PERSONAL SERVICES 1,771,671 275,577 302,439 119,411 (183,028) OPERATING EXPENDITURES 203,466 48,435 61,915 25,094 (36,821) CAPITAL OUTLAY 146,248 16,281 1,500 0 (1,500) DEBT SERVICE 1,438 0 0 0 0 TOTAL 2,122,823 340,293 365,854 144,505 (221,349) -7- CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET ~ GENERAL FUND OPERATING SUMMARY EXPENDITURE BY DEPARTMENT/DIVISION AND CHARACTER LEVEL 1999 2000 2001 2002 Change from Department Actual Actual Budget Budget Prior Year U/\1 1/`L' 1\4iUA V-1-I\AHf~ll_\I 'H11111 KH\I II IKI H IIIV11 vPERSONAL SERVICES 0 0 0 81,556 81,556 OPERATING EXPENDITURES 0 0 0 9,076 9,076 CAPITAL OUTLAY 0 0 0 4,000 4,000 TOTAL 0 0 0 94,632 94,632 n/1r rnL' 71~D A DTI~.fLAT'f` D A TDl1T y vPERSONAL SERVICES 0 1,034,153 1,123,194 1,023,163 (100,031) OPERATING EXPENDITURES 0 114,508 110,561 103,140 (7,421) CAPITAL OUTLAY 0 3,690 27,231 127,427 100,196 TOTAL 0 1,152,351 1,260,986 1,253,730 (7,256) nor rnn r~cn A DT11.TL`ATT !`lIAdAA7 TATTTV Dl1T T(`TAT(: T TATTT L~vPERSONAL SERVICES 0 0 0 94,850 94,850 OPERATING EXPENDITURES 0 0 0 17,104 17,104 CAPITAL OUTLAY 0 0 0 0 0 TOTAL 0 0 0 111,954 111,954 nor rnn 71~UAUTI~dRRTT !'`(1717: T:T~TF(1R(''T:MT:NT y vPERSONAL SERVICES 0 29,189 84,625 87,970 3,345 OPERATING EXPENDITURES 0 1,778 8,574 9,874 1,300 CAPITAL OUTLAY 0 0 0 19,941 19,941 TOTAL 0 30,967 93,199 117,785 24,586 nor rr.r. r~rn•nm~.rL`AT'7' TAT[7L`CTT!_A TT\7~ u~vPERSONAL SERVICES 0 289,770 301,875 343,553 41,678 OPERATING EXPENDITURES 0 48,017 55,178 67,077 11,899 CAPITAL OUTLAY 0 17,312 6,500 32,081 25,581 TOTAL 0 355,099 363,553 442,711 79,158 unr r~~ ilT~DADTTRT;ATT_CTTPP(1RT QFRVT('FQ _ _ vPERSONAL SERVICES 0 0 0 193,371 193,371 OPERATING EXPENDITURES 0 0 0 21,693 21,693 CAPITAL OUTLAY 0 0 0 1,000 1,000 TOTAL 0 0 0 216,064 216,064 nor r/"'L` 117) A DT7I .TLR~TT T1TCD A T(`T-7 _ ---vPERSONAL SERVICES 0 219,701 265,544 305,436 39,892 OPERATING EXPENDITURES 0 26,300 31,524 31,247 (277) CAPITAL OUTLAY 0 4,951 12,749 3,250 (9,499) TOTAL 0 250,952 309,817 339,933 30,116 -8- CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET ' GENERAL FUND OPERATING SUMMARY ' EXPENDITURE BY DEPARTMENT/DNISION AND CHARACTER LEVEL 1999 2000 2001 2002 Change from Department Actual Actual Budget Budget Prior Year IJNGINEEKING PERSONAL SERVICES 246,879 155,413 243,180 290,747 47,567 OPERATING EXPENDITURES 14,226 18,872 19,401 21,290 1,889 CAPITAL OUTLAY 1,219 2,808 8,800 13,334 4,534 TOTAL 262,324 177,093 271,381 325,371 53,990 PUBLIC WORKS -ROADS AND DRAINAGE PERSONAL SERVICES 508,582 694,658 761,114 851,992 90,878 OPERATING EXPENDITURES 238,138 265,027 268,262 221,095 (47,167) CAPITAL OUTLAY 138,786 4,085 32,564 73,388 40,824 TOTAL 885,506 963,770 1,061,940 1,146,475 84,535 CENTRAL GARAGE PERSONAL SERVICES 114,499 118,927 105,237 115,105 9,868 OPERATING EXPENDITURES 21,840 21,631 25,172 25,761 589 CAPITAL OUTLAY 2,828 6,040 650 13,500 12,850 TOTAL 139,167 146,598 131,059 154,366 23,307 PUBLIC WORKS -BUILDING MAINTENANCE PERSONAL SERVICES 101,633 117,495 128,784 146,034 17,250 OPERATING EXPENDITURES 45,737 44,483 46,230 46,687 457 CAPITAL OUTLAY 2,546 6,773 0 6,272 6,272 TOTAL 149,916 168,751 175,014 198,993 23,979 PUBLIC WORKS -PARKS & REC PERSONAL SERVICES 288,743 287,038 368,761 427,668 58,907 OPERATING EXPENDITURES 100,422 108,190 122,935 176,356 53,421 CAPITAL OUTLAY 2,499 61,948 15,195 31,996 16,801 TOTAL 391,664 457,176 506,891 636,020 129,129 Pi TRi.iC WORKS - CF.MF.TF.RY PERSONAL SERVICES 70,419 75,250 79,480 79,474 (6) OPERATING EXPENDITURES 9,619 11,574 12,460 17,265 4,805 CAPITAL OUTLAY 0 8,288 2,000 0 (2,000) TOTAL 80,038 95,112 93,940 96,739 2,799 (7RnWTH MANAGF.MF.NT PERSONAL SERVICES 186,942 185,670 166,033 181,462 15,429 OPERATING EXPENDITURES 34,439 25,507 61,308 49,283 (12,025) CAPITAL OUTLAY 2,195 16,320 16,200 0 (16,200) TOTAL 223,576 227,497 243,541 230,745 (12,796) -9- CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET ~ GENERAL FUND OPERATING SUMMARY EXPENDITURE BY DEPARTMENT/DIVISION AND CHARACTER LEVEL 1999 2000 2001 2002 Change from Department Actual Actual Budget Budget Prior Year U V1LL11\V LLi lu~aa~aua.a PERSONAL SERVICES 217,630 233,312 254,980 321,440 66,460 OPERATING EXPENDITURES 12,658 13,376 16,781 17,310 529 CAPITAL OUTLAY 21,342 24,882 15,016 5,000 (10,016) TOTAL 251,630 271,570 286,777 343,750 56,973 1\ V l\-Llil Al\ 1 1~1L1 p i a iai PERSONAL SERVICES 107,865 88,306 188,898 187,381 (1,517) OPERATING EXPENDITURES 225,458 240,603 412,505 348,121 (64,384) CAPITAL OUTLAY 12,542 0 0 0 0 DEBT SERVICE 32,150 0 44,750 0 (44,750) GRANTS AND AIDS 0 0 0 15,000 15,000 INTERFUND TRANSFERS OUT 414,959 684,496 464,554 100,000 (364,554) CONTINGENCY 79,517 28,516 (51,001) TOTAL 792,974 1,013,405 1,190,224 679,018 (511,206) 1V1ALU PERSONAL SERVICES 4,275,789 4,589,008 5,291,697 5,863,359 571,662 OPERATING EXPENDITURES 1,036,918 1,141,146 1,491,204 1,430,501 (60,703) CAPITAL OUTLAY 396,936 187,482 181,901 335,139 153,238 DEBT SERVICE 37,945 2,541 44,750 0 (44,750) GRANTS AND AIDS 0 0 0 15,000 15,000 INTERFUND TRANSFERS OUT 414,959 684,496 464,554 100,000 (364,554) CONTINGENCY 0 0 79,517 28,516 (51,001) TOTAL GENERAL FUND 6,162,547 6,604,673 7,553,623 7,772,515 218,892 -10- c~~rae SEA N HOME IIF PELICAN ISLAND This Page Intentionally Left Blank -11- CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET CITY COUNCIL The City Council consists of five members. The Mayor and Vice-Mayor are elected by the City Council annually. The City Council is responsible for legislative functions of the City Government, including adoption of ordinances and policies, and are responsible for appointing members of volunteer boards and committees. Members of the Council are elected by qualified voters of the City at-large. Terms of office are two years and all City Council members must be at least 18 years of age and be registered voters. Regular meetings of the City Council are held on the second and fourth Wednesday of each month at City Hall. Workshop and special meetings may also be scheduled. CITY COUNCIL BUDGET SUMMARY The proposed 2001-2002 budget for the City Council is $34,601. This compares to the 2000-01 amended budget of $40,610, an increase of $6,009 or 17.4%. Personal Services Operating Expenses Capital Outlay Proposed 2001-02 Budget: Major Current Level Changes from 2000-O1 Amended Budget: Amended 00-01 Proposed Bud et 01-02 Difference 21,315 21,315 0 11,150 19,295 8,145 2,136 0 (2,136) 34,601 40,610 6,009 Difference 1. Operating Expenses -Increase results from additional funds for travel and education to attend schools and National League of Cities Conference. 8,145 2. Capital Outlay -Decrease results from no additional purchases forecasted for the Council Chambers. (2,136) -12- CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET PROGRAM BUDGET DESCRIPTION FOR CITY COUNCIL NATURE OF ACTIVITY ular and Special Meetings -Attendance at meetings (24 regular and 12 workshop/special meetings). ~onsible for all legislative functions of City Government, including the establishment of laws and policies, appointing qualified citizens to boards and committees. Functions and Events -Attendance at functions. Public relations. Conference, Legislative, Coun State, and Local Meetings -Attendance at meetings. City representation at levels of government. Intra-governmental affairs. Citizens' Problems and Complaints -Assisting Citizens in referring complaints and problems to the C Manager for follow-up. PERSONAL SERVICES SCHEDULE COUNCIL PROJECTED PROPOSED PAY POSITION YEARS EXPENSE BUDGET POSITION GRADE RANGE 99-00 00-01 01-02 00-01 01-02 MAYOR 5,400 1.00 1.00 1.00 5,400 5,400 VICE-MAYOR 3,600 1.00 1.00 1.00 3,600 3,600 COUNCIL MEMBER 3,600 3.00 3.00 3.00 10,800 10,800 5.00 5.00 5.00 TOTAL SALARIES 19,800 19,800 FICA TAXES 1,515 1,515 TOTAL PERSONAL SERVICES 21,315 21,315 -13- CITY COUNCIL DEPARTMENT ~„a,.. n~ nnnt Account Number Description FY 98/99 Actual FY 99/00 Actual FY 00/O1 Budget Actual to 5/31/01 FY 00/Ol Proiected FY 01/02 Adopted Budget PERSONAL SERVICES 511200 LEGISLATIVE SALARIES 13,200 15,900 19,800 13,200 19,800 19,800 512100 FICA 1,010 1,217 1,515 1,010 1,515 1,515 TOTAL PERSONAL SERVICES 14,210 17,117 21,315 14,210 21,315 21,315 OPERATING EXPENDITURES 534000 TRAVEL & PER DIEM 1,472 3,729 4,500 5,120 9,119 12,595 534800 PROMOTIONAL ACTIVITIES 538 500 305 500 500 535200 DEPARTMENTAL SUPPLIES 342 790 3,050 2,604 2,994 550 535410 DUES AND MEMBERSHIP 200 200 200 200 200 200 535420 BOOKS AND PUBLICATIONS 20 200 20 20 200 535450 TRAINING AND EDUCATION 1,140 1,180 2,700 2,535 3,160 5,250 TOTAL OPERATING EXPENDITURES 3,154 6,457 11,150 10,784 15,993 19,295 CAPITAL OUTLAY 606400 CAPITAL OUTLAY 5,349 2,136 2,136 2,136 0 TOTAL CAPITAL OUTLAY 0 5,349 2,136 2,136 2,136 0 TOTAL LEGISLATIVE 17,364 28,923 34,601 27,130 39,444 40,610 CAPITAL OUTLAY SCHEDULE LEGISLATIVE DEPARTMENT Priority EXPENDITURES PER FISCAL YEAR umber Description 2001-02 2002-03 2003-04 2004-05 2005-06 TOTAL 0 0 0 0 0 0 Equipment purchased in prior year: (8) Desktop 18" Gooseneck Microphones. $2,136 -14- CITY OF SEBASTtq ~~N HOME OF PELICAN ISLAND This Page Intentionally Left Blank -15- CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET CITY MANAGER In 1987, the voters of Sebastian adopted the CounciUManager form of government. The City Manager, appointed by and serving at the pleasure of the City Council, is the chief operating officer of municipal government. The City Manager's Office provides administrative direction for all municipal operations consistent with goals adopted by City Council. As such, the City Manager implements policies of the City Council and is responsible for the day-to-day operations of the City, as well as ensuring that services and operations function in an efficient, timely and cost effective manner while still in accordance with City Council objectives. As chief administrative office of the City, the City Manager's office is involved in the following functions: the daily administration of the City; appointing authority for all city employees; supervision and evaluation of the management team; coordination of intea and inter-governmental affairs; acting as the administrative spokesperson for the City; formulation of the annual budget; recommendations with respect to departmental and non-departmental expenditures and the capital improvement program; preparation of reports and data to assist the City Council in making formal decisions; ensuring effective and efficient action on citizen complaints and requests for service; and, conducting administrative research and analysis. The City Manager's office is also responsible for the General Services Administration function which includes Purchasing and Contract Administration under the General Services Administrator as well as supervision of the Central Garage division. FISCAL YEAR 2002 GOALS AND OBJECTIVES City Operations ' - Apply for grants and secure funding for various city projects - Continue Water Expansion Program with Indian River County Department of Utilities. - Complete citywide street paving program ' - Administer effective and efficient citywide purchasing/procurement program. - Review departmental operations and staffing to assure efficiency and effectiveness. Quality Service to Citizens - Meet periodically with community groups to present information about City operations and address questions and/or concerns respectively. - Participate with other City affiliated activities - Promote quality service with City employees ' Provide Effective Support to City Council - Resolve City Council concerns, as communicated individually and by citizenry. ' - Enhance quantity and quality of information provided to City Council relative to municipal operations. - Work with City Council to establish and articulate overall mission of local government. ' --- continued on next page --- i ~ .,. CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET Maintain Positive Intergovernmental Relations - Full membership and participation in the International City/County Management Association (ICMA), Florida City/County Management Association (FCCMA) and Florida League of Cities activities. - Meet and communicate regularly with representatives of other jurisdictions and agencies to address issues of mutual interest and benefit. CITY MANAGER BUDGET SUMMARY The proposed 2001-2002 budget for the City Manager is $273,074. This compares to the 2000-01 amended budget of $258,390, an increase of $14,684 or 5.68% Amended 00-01 Proposed Budget 01-02 Difference Personal Services 226,571 255,506 28,935 Operating Expenses 15,768 16,318 550 Capital Outlay 16,051 1,250 (14,801 Total 258,390 273,074 14,684 Proposed 2001-02 Budget: Major Current Level Changes from 2000-01 Amended Budget: Difference 1. Personal Services -Increase -due to 6% CWA contract negotiated increase applied to all nonpublic safety employees and an estimated 25% increase in health insurance premiums. 28 935 Operating Expenses -Increase -results from increases in training and education for Buyer l Gas & Oil offset by a decrease in R& M-Office Equipment. 550 3. Capital Outlay -Decrease -results from a vehicle purchased prior year offset by proposed computer purchase to replace aging system. (14,801) -17- CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET PROGRAM BUDGET DESCRIPTION FOR CITY MANAGER STAFFING NATURE OF ACTIVITY 00-01 01-02 01-02 50.00% 50.00% Mana eg ment and Supervision of City Programs and Projects -Plan, organize, di coordinate, and report on City Projects. Improve and expand efforts for qu public services. 25.00% 25.00% Preparation of City Council Agenda - Provide City Council members w recommendations for actions on matters requiring legislative actions, a implementation of Council decisions. Initiate and review all matters requiri Council actions. Implement Council actions. 25.00% 25.00% Intergovernmental Affairs -Represent City in intergovernmental matters. Serve City representative on task forces, committees and planning groups. Adminis inter-local agreements. Monitor and report State and Federal legislation affecti the City. 1 ' D E PERSONAL SERVICES SCHE UL Projected Proposed pay Position Years Expense Budget Position Range Grade 99-00 00-01 01-02 00-01 01-02 CITY MANAGER 1.00 1.00 1.00 68,993 75,100 GENERAL SERVICES ADMINISTRATOR 45,336/81,882 82E 1.00 1.00 1.00 47,877 51,100 EXECUTIVE ASSISTANT 31,434/56,773 32E 1.00 1.00 1.00 33,810 36,100 BUYER 25,548/46,144 28E 0.00 0.92 1.00 24,154 31,500 3.00 3.92 4.00 TOTAL SALARIES 174,834 193,800 FICA 13,375 14,826 DEFERRED COMPENSATION 15,735 17,442 GROUP HEALTH INSURANCE 12,831 17,300 DEPENDENT HEALTH INSURANCE PREMIUM 8,857 12,050 EMPLOYEE ASSISTANCE PROGRAM 88 88 TOTAL PERSONAL SERVICES 225,720 255,506 -18- CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET CITY MANAGER Code: 010005 Account Number Description FY 98/99 Actual FY 99/00 Actual FY 00/O1 Budget Actual to 5/31/01 FY 00/Ol Projected FY 01/02 Adopted Budeet PERSONAL SERVICES 511200 REGULAR SALARIES 117,672 133,693 175,500 107,583 174,834 193,800 512100 FICA MATCHING 8,908 10,894 13,426 8,107 13,375 14,826 512225 DEFERRED COMPENSATION 10,579 10,153 15,795 9,108 15,735 17,442 512301 GROUP HEALTH INSURANCE 9,897 9,418 12,900 7,856 12,831 17,300 512305 DEPENDENT HEALTH INS PREMIUM 100 6,627 8,860 5,436 8,857 12,050 512309 EMPLOYEE ASSISTANCE PROGRAM 63 69 90 56 88 88 TOTAL PERSONAL SERVICES 147,219 170,854 226,571 138,146 225,720 255,506 OPERATING EXPENDITURES 534000 TRAVEL & PER DIEM 613 3,672 3,800 1,291 3,800 4,200 534101 TELEPHONE 1,223 557 675 276 464 511 534105 CELL PHONE 263 200 251 385 424 534110 INTERNET ACCESS 175 0 534120 POSTAGE 601 665 403 701 772 534130 EXPRESS MAIL 224 0 534620 R & M -VEHICLES 401 541 100 51 100 150 534630 R & M -OFFICE EQUIPMENT 225 563 2,679 2,678 2,678 950 534700 PRINTING & BINDING 39 0 534800 PROMOTIONAL ACTIVITIES 598 460 1,139 781 756 1,200 534920 LEGAL ADS 500 279 500 500 535200 DEPARTMENTAL SUPPLIES 902 2,440 2,100 1,331 2,000 2,150 535210 COMPUTER SUPPLIES 224 58 300 212 400 400 535260 GAS AND OIL 165 1,177 800 607 1,327 1,606 535410 DUES AND MEMBERSHIP 665 971 1,000 814 1,000 955 535420 BOOKS AND PUBLICATIONS 293 302 210 10 500 500 535450 TRAINING AND EDUCATION 205 1,530 1,600 490 1,600 2,000 TOTAL OPERATING EXPENDITURES 5,952 13,135 15,768 9,474 16,211 16,318 CAPITAL OUTLAY 606400 EQUIPMENT 1,214 0 16,051 16,050 16,050 1,250 TOTAL CAPITAL OUTLAY 1,214 0 16,051 16,050 16,050 1,250 TOTAL CITY MANAGER 154,385 183,989 258,390 163,670 257,981 273,074 CAPITAL OUTLAY SCHEDULE CITY MANAGER DEPARTMENT Priority Number Description 1 COMPUTER EXPENDITURES PER FISCAL YEAR 2001-02 2002-03 2003-04 2004-OS 2005-06 TOTAL 1,250 1,250 1,250 3,750 Equipment purchased in prior year: 2000 Ford Taurus $16,050 -19- I~ CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET CENTRAL GARAGE DIVISION With a staff of three (3) employees the Central Garage Division develops, manages and provides vehicle and equipment maintenance services for all City-owned vehicles and equipment, except the Golf Course. This includes 74 vehicles, 44 units of major equipment, and 83 units of smaller equipment and tools. FISCAL YEAR 2001 ACCOMPLISHMENTS / Eliminated backlog of equipment repairs consisting of sixteen (16) units (equipment and trucks) and seven (7) tools requiring 240 man-hours. / Assumed preventative maintenance of City Emergency Generators resulting in an annual savings of $1,200. / Revised and improved work-order processing resulting in a 13% reduction in time. / Established a City wide fire extinguisher program and service contract. FISCAL YEAR 2002 GOALS AND OBJECTIVES - Purchase, implement and manage an unleaded fuel dispensing facility and fuel tracking system. - Provide technical expertise on vehicle/equipment acquisition which will enhance product brand continuity/quality, life expectancy, reduce maintenance and replacement cost, reduce downtime, and increase overall efficiency. - Evaluate vehicle and equipment disposal so that maintenance cost don't rise to an unacceptable level proportionate to asset value. - Establish Training, Education and Networking programs to elevate level of service and technical knowledge necessary for good Fleet Management/Garage operations. - Modernize shop equipment to increase efficiency and improve performance. - Make facility improvements which will provide higher security against structural failure, additional work areas, improve work conditions, and increase productivity. - Expand and rebuild hazardous material storage area to comply with OSHA, reorganize and properly stock inventory to facilitate quick and efficient maintenance. - Reduce unleaded fuel costs via implementation of a fuel dispensing facility(ies). - Reduce vehicle and equipment repair costs. -20- CENTRAL GARAGE DIVISION BUDGET SUMMARY The proposed 2001-2002 budget for the Central Garage is $154,366. This compares to the 2000-01 amended budget of $131,059, and increase of $23,307 or 17.8%. Amended 00-01 Proposed Budget 01-02 Difference Personal Services 105,237 115,105 9,868 Operating Expenses 25,172 25,761 589 Capital Outlay 650 13,500 12,850 Total 131,059 154,366 23,307 Proposed 2001-02 Budget: Major Current Level Changes from 2000-01 Amended Budget: Difference 1. Personal Services -Increase -results from a 6% CWA contract negotiated increase in wages and an estimated 25% increase in health insurance premiums. 9,868 2. Operating Expenses -Increase -due to increases in Environmental Services, Departmental Supplies and Books & Publications, offset by a decrease in Small Tools & Equipment. 589 3. Capital Outlay -Increase -results from purchasing needed equipment which is worn out or obsolete. 12,850 -21- CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET PROGRAM BUDGET FOR THE CENTRAL GARAGE DIVISION STAFFING NATURE OFACTIVITY 00-01 01-02 01-02 5.00% 5.00% Administration of City Fleet Mana eg ment Program -Supervise and direct 3 employees in the implementation of a Fleet Management Program for over 200 pieces of equipment. Develop and direct the maintenance of a 2,800 sq. fl. maintenance facility. 60.00% 60.00% Vehicle Maintenance -Schedule and perform vehicle preventive mai mechanical and body repair services on all city-owned vehicles and e~ except Golf Course equipment. 10.00%I 10.00%IOrder and Parts Processing -Order, receive and stock vehicle repair parts material. Schedule vehicle sublet repairs. 5.00%I 5.00%IEmployee Trainin -Train 3 employees in new corrective repair procedures, disposal, and Department of Labor Safety Requirements and Standards. 15.00% 15.00% Vehicle Data Processing -Data processing of work orders, issue slips, purc orders and parts. Maintain computerized parts and tools inventory. 5.00% 5.00% General Administrative -Preparation of Budget, maintenance of vehicle records training records. 1 -22- CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET PERSONAL SERVICES SCHEDULE CENTRAL Projected Proposed Pay Position Years Expense Budget Position Range Grade 99-00 00-01 01-02 00-O1 01-02 RAGE SUPERVISOR 25,548/57,423 25 1.00 1.00 1.00 31,229 33,500 ?AD MECHANIC 22,030/39,788 20 1.00 1.00 1.00 21,388 23,000 ECHANIC 19,582/35,366 16 1.00 1.00 1.00 25,747 28,000 ~ERICAL ASSISTANT II 18,221/25,251 15 0.25 0.00 0.00 - - 3.25 3.00 3.00 TOTAL SALARIES 78,364 84,500 OVERTIME 1,000 1,000 FICA 6,618 6,541 DEFERRED COMPENSATION 7,143 7,695 GROUP HEALTH INSURANCE 9,875 12,900 DEPENDANT HEALTH INSURANCE PREMIUM 277 2,400 EMPLOYEE ASSISTANCE PROGRAM 69 69 TOTAL PERSONAL SERVICES 103,346 115,105 -23- CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET ' CENTRAL GARAGE DIVISION r,.ao. n~ nncd Account Number Description FY 98/99 Actual FY 99/00 Actual FY 00/O1 Budget Actual to 5/31/01 FY 00/Ol Proiected FY 01!02 Adopted Budget PERSONAL SERVICES 511200 REGULAR SALARIES 91,886 93,657 79,500 49,679 78,364 84,500 511400 OVERTIME 1,385 992 1,000 34 1,000 1,000 512100 FICA 7,482 7,718 6,712 4,059 6,618 6,541 512225 DEFERRED COMPENSATION 4,993 6,778 7,155 4,471 7,143 7,695 512301 GROUP HEALTH INSURANCE 8,661 9,455 10,500 6,871 9,875 12,900 512305 DEPENDENT HEALTH INS PREMIUM 244 300 535 277 2,400 512309 EMPLOYEE ASSISTANCE PROGRAM 92 83 70 46 69 69 TOTAL PERSONAL SERVICES 114,499 118,927 105,237 65,695 103,346 115,105 OPERATING EXPENDITURES 533400 OTHER CONTRACTUAL SERVICES 110 100 200 110 200 800 533410 ENVIRONMENTAL SERVICES 145 165 200 45 600 2,000 534000 TRAVEL & PER DIEM 6 0 500 6 300 725 534101 TELEPHONE 1,239 1,188 1,294 667 1,294 1,600 534110 INTERNET ACCESS 0 0 200 lli; 200 250 534310 ELECTRIC 1,729 1,893 1,792 1,095 1,792 1,900 534320 SEWER/WATER 541 730 874 283 474 445 534380 GARBAGE/TRASH REMOVAL 501 439 400 399 500 250 534610 R & M -BUILDINGS 0 295 1,500 1,509 1,394 1,400 534620 R & M -VEHICLES 612 367 300 184 950 100 564330 R & M -OFFICE EQUIPMENT 2,016 290 500 340 500 0 534640 R & M -OPERATING EQUIPMENT 1,290 1,255 650 264 650 700 534650 R & M -RADIO MAINTENANCE 0 0 375 134 275 300 535200 DEPARTMENTAL SUPPLIES 7,692 9,493 4,965 2,675 4,880 6,425 535210 COMPUTER SUPPLIES 151 82 300 63 200 200 535220 CLEANING SUPPLIES 236 0 0 250 300 535230 SMALL TOOLS & EQUIPMENT 3,364 2,487 6,855 4,374 6,891 3,775 535250 BUILDING SUPPLIES 118 0 150 33 150 100 535260 GAS AND OIL 743 1,152 1,462 686 1,210 1,300 535270 UNIFORMS AND SHOES 632 594 800 528 800 842 535420 BOOKS AND PUBLICATIONS 626 691 1,055 82 400 1,149 535450 TRAINING AND EDUCATION 89 410 800 0 700 1,200 TOTAL OPERATING EXPENDITURES 21,840 21,631 25,172 13,593 24,610 25,761 CAPITAL OUTLAY 606400 EQUIPMENT 2,828 6,040 650 650 650 13,500 TOTAL CAPITAL OUTLAY 2,828 6,040 650 650 650 13,500 TOTAL CENTRAL GARAGE 139,167 146,598 131,059 79,938 128,606 154,366 -24- CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET CAPITAL OUTLAY SCHEDULE CENTRAL GARAGE Priority Number Description 1 Air Compressor 1 22 Ton Hydraulic Truck Jack 1 Welder Generator 1 MIG Welder 1 30 W 120 Gallon Storage Tank 1 Steam Cleaner 1 Pressure Cleaner 1 PC and Printer 2 Engine Scanner 2 Air Conditioning Service Equipment 3 Car Lift 4 Compound Security 4 Hydraulic Crimper 4 Wheel Balancer 5 Truck Lift EXPENDITURES PER FISCAL YEAR 2001-02 2002-03 2003-04 2004-OS 2005-06 TOTAL 2,500 2,500 1,000 1,000 2,500 2,500 1,000 1,000 1,200 1,200 2,500 2,500 1,600 1,600 1,200 1,200 6,000 6,000 4,500 4,500 10,000 10,000 8,000 8,000 4,000 4,000 4,500 4,500 18,000 18,000 1 Equipment purchased in prior year: (1) Copier/Printer Replacement Other equipment purchased assigned to Garage Function (1) Small Chevy 5-10 Pickup (1) Heavy Duty Truck $650 13,324 27,957 41,281 -25- 07/18/2002 CITY OF SEBASTIAN PAGE 1 11:47:45 YEAR-TO-DATE BUDGET REPORT glytdbud FOR 2002 10 ACCOUNTS FOR: ORIGINAL TRANFRS/ REVISED AVAILABLE PCT 001 GENERAL FUND APPROP ADJSTMTS BUDGET YTD EXPENDED ENCUMBRANCES BUDGET USED 010009 CITY CLERK 010009 511200 REGULAR SALARIES AND WAGES 163,900 0 163,900 127,290.96 .00 36,609.04 77.7$ 010009 511400 OVERTIME 1,800 0 1,600 477.65 .00 1,322.35 26.5$ 010009 512100 FICA TAXES 12,676 0 12,676 9,628.74 .00 2,847.26 77.5$ 010009 512225 DEFFERED COMPENSATION 14,913 0 14,913 11,499.26 .00 3,413.74 77.1$ 010009 512301 GROUP LIFE/HEALTH INSURANCE 21,500 -580 20,920 17,367.63 .00 3,552.17 83.0$ 010009 512305 DEPENDENT HEALTH INS PREMIUM 4,300 980 5,280 4,400.20 .00 879.80 83.3$* 010009 512309 EMPLOYEE ASSISTANCE PROGRAM 115 0 115 96.00 .00 19.00 83.5$* 010009 533400 OTHER CONTRACTUAL SERVICES 4,800 3,000 7,800 4,438.84 .00 ~ 56.9$ 010009 533490 CODE CODIFICATION SERVICES 10,000 -3,200 6,800 1,906.58 .00 4,893.42 8.0$ 010009 534000 TRAVEL & PER DIEM 3,025 0 3,025 2,324.73 .00 76.9$ 010009 534110 INTERNET SERVICES 520 -172 348 261.00 .00 87.00 75.0$ 010009 534120 POSTAGE 520 300 820 541.01 .00 278.99 66.0$ 010009 534630 R & M-OFFICE EQUIPMENT 9,650 -3,000 6,650 4,294.58 .00 2,355.42 64.6$ 010009 534910 CLERK OF COURT FILING FEES 200 200 400 259.30 .00 140.70 64.8$ 010009 534920 LEGAL ADS 2,000 -300 1,700 728.62 .00 971.38 42.9$ 010009 534925 CLASSIFIED AGENDAS 6,000 0 6,000 5,796.59 .00 203.41 96.6$* 010009 534990 ELECTION EXPENSES 9,000 5,669 14,669 14,666.92 .00 .08 100.0$* 010009 535200 DEPARTMENTAL SUPPLIES 10,000 0 10,000 6,739.97 .00 3,260.03 67.4$ 010009 535210 COMPUTER SUPPLIES 1,000 1,533 2,533 2,006.25 ,00 526.75 79.2$ 010009 535290 AUDIO/VIDEO RECORDING TAPES 402 0 402 26.94 .00 375.06 6.7$ 010009 535410 MEMBERSHIP & PROFESSIONAL DU 450 0 450 398.99 .00 "!51.01 88.7$* ~ 010009 535420 BOOKS AND PUBLICATIONS 770 0 770 678.80 .00 88.2$* 010009 535450 TRAINING AND EDUCATION 1,220 700 1,920 924.00 .00 996.00 48.1$ 010009 606400 VEHICLES AND EQUIPMENT 0 2,100 2,100 1,166.00 .00 934.00 55.5$ TOTAL CITY CLERK 278,761 7,230 285,991 218,121.76 .00 67,869.24 76.3$ TOTAL GENERAL FUND 278,761 7,230 285,991 218,121.76 .00 67,869.24 76.3$ TOTAL EXPENSES 278,761 7,230 285,991 216,121.76 .00 67,869.24 CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET ' CITY CLERK The City Clerk is appointed by and serves under the direction of the City Council. The City Clerk's Office prepares and distributes City Council agendas; records the minutes of City Council meetings; maintains all Council and Board minutes, ordinances, resolutions and proclamations; retains City records in accordance with ' State Law; coordinates all municipal elections; coordinates codification; sells Cemetery lots and maintains records therefore; coordinates City board appointments; issues garage sale permits; and provides support to the City Council, staff, boards, and citizens. FISCAL YEAR 2001 ACCOMPLISHMENTS / Purchase and installation of six new computers and Netware, WordPerfect, and Word upgrades. ' / Purchase and installation of Imaging System from Shell Office Systems. / Purchase and installation of Pontem Cemetery Software, along with a 100% reorganization of Cemetery ' paper files. / Review and destruction of 8,000 lbs of records which had reached retention; moved all boxes from second ' floor to retention area in Clerk's office; provided additional vault space for Finance and Human Resources / Creation of a new elections manual. / Creation of a centralized mail area for all City departments. FISCAL YEAR 2002 GOALS AND OBJECTIVES - Create Records Manual and vital records destruction program ' - Scan all permanent records and store one set of disks off-site -coordinate with departments and scan records necessary for operations. - Investigate costs for permanent bindings for ordinances, minutes and resolutions. - Work with SRHS students to set up and provide public notices on cable with Microsoft Power Point. - Continuing Education -Work towards Master Municipal Clerk designation for City Clerk, as well as ' professional education for Deputy City Clerk, Records Specialist, and Information Specialist. i~ 6 CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET CITY CLERK BUDGET SUMMARY The proposed 2001-2002 budget for the City Clerk is $278,589. This compares to the 2000-01 amended budget of $324,385, an decrease of $33,748 or 10.8%. Amended 00-01 Proposed Budget 01-02 Difference Personal Services 210,575 219,204 8,629 Operating Expenses 80,262 59,385 (20,877) Capital Outlay 21,500 0 (21,500) Total 312,337 278,589 (33,748) Proposed 2001-02 Budget: Major Current Level Changes from 2000-01 Amended Budget: Difference 1. Personal Services -Increase -due to 6% CWA contract negotiated increase applied to all nonpublic safety employees and an estimated 25% increase in health benefit insurance. 8,629 2. Operating Expenses -Decrease -results from across the board decreases in most accounts offset by slight increases in Other Contractual Services for filming Council meetings, and travel for conferences, etc. (20,877) 3. Capital Outlay - Decrease -results from all equipment necessary for operations have been purchased. (21,500) -27- ~~ CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET PROGRAM BUDGET DESCRIPTION FOR CITY CLERK STAFFING NATURE OF ACTIVITY 00-01 01-02 01-02 25.00% 25.00% Services for Council -Prepare City Council agendas, attend meetings and prepay minutes of those meetings. Legal advertisements for all public hearings conducte by the City Council. The office initiates revisions to Code Book. The City Clerk is the liaison between City Council and City Boards. Provides support, includin preparing annual budget, correspondence and processing travel documents. 20.00% 20.00% Records Retention and Scanning Services -Custodian of all City records an ensures records are retained in accordance with State Statutes. Keeps department apprised of Council action; researches records and minutes; writes resolutions an proclamations; records documents in the Public Records of Indian River County; maintains cemetery records; attests to all City contracts; advertises board vacancies; maintains City calendar. 25.00% 25.00% Services for Citizens - Office sells cemetery lots and issues cemetery deeds, processes and issues garage sale permits; rentals of Community Center, Yacht Club and Parks; provides notary services and information about the City and City Counci on City Web site; researches minutes and cemetery records and responds to questions about City Code. 15.00% 15.00% City Election -The City Clerk qualifies all candidates for City Council and is th Elections Official for the City. 15.00% 15.00% General Administration -Attend staff meetings and Department Head meetings. Monitor, review and expedite daily activities. 100.00% 100.00% -28- CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET PERSONAL SERVICES SCHEDULE CITY CLERK PAY POSITION YEARS POSITION RANGE GRADE 99-00 00-01 01-02 CITY CLERK 1.00 1.00 1.00 DEPUTY CITY CLERK 29,329/44,846 31E 1.00 0.42 1.00 ADMINISTRATNE ASSISTANT 22,030/39,788 20 0.67 0.00 0.00 ADMII~IISTRATNE SECRETARY 20,740/37,458 18 1.00 1.00 1.00 INFORMATION SPECIALIST 18,984/34,222 15 1.00 1.00 1.00 RECORDS CLERK 22,030/39,788 20 0.33 0.50 1.00 5.00 3.92 5.00 TOTAL SALARIES OVERTIME FICA DEFERRED COMPENSATION GROUP HEALTH INSURANCE DEPENDENT HEALTH INSURANCE PREMIUM EMPLOYEE ASSISTANCE PROGRAM TOTAL PERSONAL SERVICES Projected Proposed Expense Budget 00-01 01-02 47,756 51,700 12,908 34,700 21,574 29,000 22,653 24,500 19,641 24,000 124,532 163,900 ~ 2,500 1,800 9,527 12,676 11,208 14,913 13,260 21,500 3,425 4,300 101 115 164.553 219,2041 -29- 1 ' CITY CLERK DEPARTMENT n,.a,.. n~ nnno ii ~J CI 1 Account r Description b N FY 98/99 Actual FY 99/00 Actual FY 00/O1 Budget Actual to 5/31/01 FY 00/Ol Projected FY 01/02 Adopted Budget um e PERSONAL SERVICES 511200 REGULAR SALARIES 153,499 171,160 157,193 71,841 124,532 163,900 511400 OVERTIME 2,724 2,522 2,700 2,406 2,500 1,800 512100 FICA MATCHING 12,659 13,683 14,109 6,008 9,527 12,676 512225 DEFERRED COMPENSATION 9,379 12,367 15,228 6,500 11,208 14,913 512301 GROUP HEALTH INSURANCE 14,719 14,994 17,800 8,355 13,260 21,500 512305 DEPENDENT HEALTH INS PREMIUM 1,223 3,425 2,163 3,425 4,300 512309 EMPLOYEE ASSISTANCE PROGRAM 115 109 120 54 101 115 TOTAL PERSONAL SERVICES 193,095 216,058 210,575 97,327 164,553 219,204 533100 PROFESSIONAL SERVICES 2,500 0 2,500 0 533400 OTHER CONTRACTUAL SERVICES 2,950 1,800 3,605 4,800 533490 CODIFICATION SERVICES 8,758 5,414 19,695 11,288 16,300 10,000 534000 TRAVEL & PER DIEM 2,030 2,220 2,400 372 700 3,025 534110 INTERNET SERVICES 810 383 300 261 348 0348 534120 POSTAGE 717 503 320 664 '520 534400 EQUIPMENT LEASES 965 0 0 0 0 534630 R & M-OFFICE EQUIPMENT 8,041 9,038 9,000 4,547 4,429 9,650 534910 CLERK OF COURT FILING FEES 378 412 400 134 200 200 534920 LEGAL ADS 3,832 3,035 4,500 735 2,000 2,000 534925 CLASSIFIED AGENDA 7,579 6,220 7,500 4,330 5,000 6,000 534990 ELECTION COSTS * 7,643 11,232 11,231 11,231 9,000 535200 DEPARTMENTAL SUPPLIES 2,599 4,297 12,762 9,599 12,000 10,000 535236LJQ COMPUTER SUPPLIES 390 132 2,620 2,620 2,620 1,000 535290 AUDIONIDEO RECORDING TAPES 117 392 700 186 400 402 535410 DUES AND MEMBERSHIP 280 355 700 225 260 450 535420 BOOKS AND PUBLICATIONS 710 1,174 1,000 147 770 770 535450 TRAINING AND EDUCATION 889 1,138 1,500 140 200 1,220 TOTAL OPERATING EXPENSES 37,378 42,570 80,262 47,935 63,227 59,385 CAPITAL OUTLAY 0 606400 EQUIPMENT 1,920 1,930 21,500 20,018 32,066 TOTAL CAPITAL OUTLAY 1,920 1,930 21,500 20,018 32,066 0 DEBT SERVICE 0 707100 CAPITAL LEASE -PRINCIPAL 3,568 2,220 707200 CAPITAL LEASE -INTEREST 789 321 0 TOTAL DEBT SERVICE 4,357 2,541 0 0 0 0 TOTAL CITY CLERK 236,750 263,099 312,337 165,280 259,846 278,589 * In Fiscal Year 2000 Election costs were removed fro non-departmental and placed in City Clerk Department . City Cierk is the Supervisor of Elections for the City. -30- CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET CAPITAL OUTLAY SCHEDULE Priority Number Description 1 Computer Hardware/Software Upgrades (5) 2 Printer-HP Color LaserJet 4500N Upgrade 3 Plans Scanner EXPENDITURES PER FISCAL YEAR 2001-02 2002-03 2003-04 2004-OS 2005-06 TOTAL 18,000 18,000 4,425 4,425 12,000 12,000 0 12.000 18,000 4,425 0 34,425 Equipment purchased in prior year: (1) Computer Server Replacement (5) Stand Alone Computer Replacements Novell Netware Upgrade HP LaserJet 4500 Audio & Video Equipment Other equipment purchased assigned to City Clerk Function Scanning Equipment and software -31- $3,964 11,040 954 4,060 12,048 32,066 $20,746 CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET CITY ATTORNEY The City Attorney is appointed by the City Council to serve as the City's legal counsel. The City Attorney is legal advisor and attorney to officials of the City in matters affecting the City or relating to official duties of City Officers. The City Attorney represents the City in defense of litigation and provides legal counsel for bond issues and property transactions. The Office of City Attorney prepares legal instruments, including resolutions, ordinances, closing documents, bond sale documents, and legal opinions, as required. The budget for the Office of City Attorney also includes legal fees paid to special counsel for the Code Enforcement Board and litigated actions as required. FISCAL YEAR 2001 ACCOMPLISHMENTS / Assisted in proactive projects to protect fiscal soundness of City, including a lead role in the local option gas tax dispute, as a member of the working group for the Recreational Facilities and Revenue Refunding Bond, and spearheading implementation of Stormwater Utility System and recreational impact fees. / Drafted and negotiated agreements with various civic groups for special events/projects such as new Fourth of July structure, the 75th Anniversary Celebration, the Chamber of Commerce building issue, and the Rotary Boardwalk Project. / Prepared and fine-tuned complex regulatory schemes covering issues such as swale parking, emergency watering restrictions, and park use procedures. / Provided support and guidance on economic development based land use amendments and strategic annexations involving the former Knights of Columbus facility, the Davis parcel and the affordable senior housing initiative. / Guarded the City's interest in personnel issues including implementing a new CWA contract, hiring of a new City Clerk, resolving outstanding issues with the police pension, and representing the City in a formal union grievance proceeding over promotional examinations. / Advised, negotiated and drafted numerous agreements as part of the initiative for Airport redevelopment and master planning. FISCAL YEAR 2002 GOALS AND OBJECTIVES - Review and revise the Code of Ordinances. - Protect and improve the City in every way possible, to implement the policies of the City Council, since the City Attorney functions are largely reactive to the needs of other departments. -32- CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET CITY ATTORNEY BUDGET SUMMARY The proposed 2001-2002 budget for the City Attorney is $120,339. This compares to the 2000-O1 amended budget of $109,220, an increase of $11,119 or 10.2% Personal Services Operating Expenses Capital Outlay Total Proposed 2001-02 Budget: Major Current Level Changes from 2000-01 Amended Budget: Amended 00-01 Proposed Budget 01-02 Difference 94,843 109,414 14,571 14,377 10,925 (3,452) 0 0 0 109,220 120,339 11,119 1. Personal Services -Increase -due to 6% CWA contract negotiated increase applied to all nonpublic safety employees and an estimated 25% increase in health benefit insurance. ~2. Operating Expenses -Decrease -across the board decrease in all accounts. Difference 14,571 ~ (3,452) -33- CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET PROGRAM BUDGET DESCRIPTION FOR CITY ATTORNEY STAFFING NATURE OF ACTIVITY 00-01 01-02 FISCAL YEAR 01-02 Counsel to City Council and Other City Bodies -Attend workshops, regular an special meetings of City Council, Planning Commission, Board of Adjustment, an Code Enforcement Board, as well as other City bodies as assigned and provide advice as to the law and procedures. Function as Cit s Solicitor -Prepare and review ordinances, resolutions, contracts, nronertv instruments and other legal documents on behalf of the Citv. City Legal Advisor -Provide legal counsel to and attends meetings with Ci Manager ,department directors and key personnel on a day-to-day basis. Provide legal opinions to Citv Council and Manager as requested. Leal Representative -Represent City in litigation and administrative proceedings as required. Act as General Counsel to the City in the supervision of outsid counsel. PERSONAL SERVICES SCHEDULE Projected Proposed POSITION YEARS Expense Budget GRADE 99-00 00-01 01-02 00-01 01-02 1.00 1.00 1.00 70,300 76,200 1.00 1.00 1.00 TOTAL SALARIES 70,300 76,200 OVERTIME FICA 5,378 5,829 DEFERRED COMPENSATION 12,654 13,716 GROUP HEALTH INSURANCE 3,569 4,430 DEPENDENT HEALTH INSURANCE PREMI[JM 4,493 5,616 EMPLOYEE ASSISTANCE PROGRAM 23 23 AUTO ALLOWANCE 0 3,600 TOTAL PERSONAL SERVICES 96,417 109,414 i ~ ,. CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET CITY ATTORNEY DEPARTMENT Code: 010010 Account Number Description FY 98/99 Actual FY 99/00 Actual FY 00/O1 Budget Actual to 5/31/01 FY 00/Ol Projected FY 01/02 Adopted Budget PERSONAL SERVICES 511200 REGULAR SALARY AND WAGES 57,672 65,734 69,500 43,344 70,300 76,200 512100 FICA 4,875 5,545 5,712 3,649 5,378 5,829 512225 DEFERRED COMPENSATION 3,460 4,945 11,468 6,855 12,654 13,716 512301 GROUP HEALTH INSURANCE 5,623 3,249 3,600 2,382 3,569 4,430 512305 DEPENDENT HEALTH INS PREMIUM 309 4,125 4,538 2,995 4,493 5,616 512309 EMPLOYEE ASSISTANCE PROGRAM 17 23 25 15 23 23 512601 AUTO ALLOWANCE 3,600 TOTAL PERSONAL SERVICES 71,956 83,621 94,843 59,240 96,417 109,414 OPERATING EXPENDITURES 533105 PROFESSIONAL FEES-LEGAL 4,020 500 1,000 0 0 1,000 513110 PROF. SERVICES -LABOR ATTORNEY 2,367 0 500 0 0 0 534000 TRAVEL & PER DIEM 580 859 3,250 410 2,000 3,000 534115 ON-LINE SERVICES 1,384 1,500 0 1,350 1,500 534120 POSTAGE 16 77 10 20 50 534130 EXPRESS MAIL 16 0 50 17 17 50 534620 R & M -VEHICLES 33 200 18 18 0 534630 R& M-OFFICE EQUIPMENT 0 0 200 0 0 100 534995 LITIGATION EXPENSES 0 328 3,500 0 350 2,000 535200 DEPARTMENTAL SUPPLIES 345 83 0 7 6 175 535260 GAS AND OIL 437 500 168 114 0 535410 DUES AND MEMBERSHIP 410 0 700 390 650 650 535420 BOOKS AND PUBLICATIONS 110 167 400 10 160 400 535450 TRAINING AND EDUCATION 1,043 1,376 2,500 330 1,500 2,000 TOTAL OPERATING EXPENDITURES 8,891 5,183 14,377 1,360 6,185 10,925 CAPITAL OUTLAY 606400 EQUIPMENT 600 TOTAL CAPITAL OUTLAY 600 0 0 0 0 0 TOTAL LEGAL DEPARTMENT 81,447 88,804 109,220 60,600 102,602 120,339 CAPITAL OUTLAY SCHEDULE CITY ATTORNEY DEPARTMENT ~rity EXPENDITURES PER FISCAL YEAR nber Description 2001-02 2002-03 2003-04 2004-OS 2005-06 TOTAL 1 COMPUTER 1560 1560 2 PRINTER 800 800 -35- CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET FINANCE DEPARTMENT The Finances Department is responsible for the financial administration of the City. Specifically, the Finance Department is responsible for maintenance of the general ledger accounting; preparation of financial studies; Official Statements and special reports, control and investment of revenues; maintenance of fixed asset records, bond and note debt service funds; payroll; financing; project maintenance and accounting; preparation of the annual financial report and supporting documentation; special projects, (i.e. franchise fee compliance, franchise negotiations, public service utility tax analysis); budget preparation, monitoring and maintenance; Risk Management; Information Management Services; revenue collection and billings, including special assessments, occupational licensing, and grant administration. FISCAL YEAR 2001 ACCOMPLISHMENTS / First time awardee of the Government Finance Officer's Association Certificate of Achievement for Excellence in Financial Reporting for the Comprehensive Annual Financial Report for Fiscal Year 1999. / Conversion of Fixed Assets from a database program to a Fixed Asset Control Program. / Wrote and implemented Vendor Invoice Payment Policy and Procedures. / Facilitated closing of $2,435,000 Recreational Facilities Improvement and Refunding Bond. / Facilitated obtaining and closing of a $900,000 Heavy Equipment Lease. FISCAL YEAR 2002 GOALS AND OBJECTIVES - Provide Quality Financial Services for the City of Sebastian - Provide responsive service to all Finance department customers, citizens, vendors, and employees. - Implementation of Governmental Accounting Standards Board Statement 34, Basic Financial Statements and Management Discussion and Analysis . - Implementation of Performance Measurements as part of the Budget in year four of a five year plan. - Draft and implement a Detail Job Responsibility Procedures Manual for the Finance Department. - Draft policies and procedures for and implement on-line requisitions. n~n~nn~R ~ ~vr~ M~ ~ crTUFc Actual Actual Budget Projected Performance Indicators 1998/1999 1999/2000 2000/2001 2001/2002 Journal Entries Processed 1385 698 617 600 Accounts Payable Invoices Processed 8825 8881 9362 9,830 Accounts Payable Checks Processed 4372 4004 3980 4,179 Purchase Orders Processed N/A 406 467 528 Payroll Checks Processed 4029 4223 3914 4,160 Occupational Licenses Processed 839 872 837 880 MIS Workorders Processed N/A N/A 600 450 -36- CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET FINANCE DEPARTMENT BUDGET SUMMARY r The proposed 2001-2002 budget for the Finance Department is $345,781. This compares to the 2000-01 amended budget of $297,978, an increase of $47,803 or 16.0%. Amended 00-01 Proposed Budget 01-02 Difference Personal Services 225,683 265,673 39,990 Operating Expenses 70,295 77,408 7,113 Capital Outlay 2,000 2,700 700 Total 297,978 345,781 47,803 Proposed 2001-02 Budget: Major Current Level Changes from 2000-O1 Amended Budget: Difference 1. Personal Services -Increase -due to full year MIS Technician, 6% CWA contract negotiated increase applied to all nonpublic safety employees, and an estimated 25% increase in health benefit insurance. 39,990 2. Operating Expenses -Increase -results from write downs in estimates for operating supplies, printing, and R&M-Office Equipment, offset by increases in Travel & Per Diem, computer supplies, and training for MIS Tech as well as increases in Internet Access charges and 7,113 ~3. Capital Outlay -Increase -due to replacement of computers. -37- i~ CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET ~_ PROGRAM B UDGET DESCRIPTION FOR THE FINANCE DEPARTMENT STAFFING NATURE OF ACTIVITY 00-01 01-02 00-02 9.90% 10.10% General Accounting -Data entry for general ledger activity for all City opera bank reconciliations, cash management, preparation of federal, State and reports, and allocation of charges to City departments. Ensure all acco information is entered timely and accurately. 13.20% 12.90% Accounts P~ble -Review all requests for payment and prepare checks. Ens appropriate discounts are taken and invoices are paid prior to due date. 14.27 3 8 9 5 16.1 4.7 15.30% Pa roll -Prepare payroll, including related taxes and deductions. Ensure that employees receive an accurate paycheck each pay period. Audit travel expe reports. 2.25% Fixed Assets -Maintain fixed assets records for all City property and equipm~ Ensure assets are recorded properly. 9.35% Capital Projects -Account for all Capital Projects. Ensure that all projects properly accounted for. 10.25% Budget -Prepare annual budget in accordance with procedures outlined in the Charter and Code. Ensure budget is comprehensive as to communicat: coordination and control. 0.01 % Risk Mana eg ment -Ensure compliance with general and property liability iss~ Ensure that insurance claims are accurate and timely. 15.90% Staff Accounting and Financial Operations -Analyze general ledger accou develop and prepare subsidiary ledgers for the annual audit. Analyze financial d Prepare monthly budget to actual statements and annual financial stateme Prepare annual State reports, such as Comptroller's Report, Transportation Ref and other complex financial analyses. Invest operating and construction fiu Make debt service payments and record transactions. Provide quality financial ~ for statement presentation and managerial use. 5 Administration -Meet with consultants, attorneys, financial advisors. Preparati and supervision of the annual audit, computer conversions and maintenance accounting records, payroll, accounts payable, Purchase Order System, a accounting software. ~--- continued on next page --- -38- CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET PROGRAM BUDGET DESCRIPTION FOR THE FINANCE DEPARTMENT STAFFING NATURE OF ACTIVITY 00-01 01-02 00-02 4.75% 6.29% Information Mana eg ment Services -Provide networking administration to the Citywide Network System and each subsidiary server. Support each departmen with information management needs, software installation and hardware analysis. 5.00% 4.10% Revenue Collections & Billings -Collect revenues from taxes, intergovernmental revenues, franchise fees, utility taxes, occupational licenses, parking citations, special assessments, and rentals. 2.50% 4.25% Grants Administration -Continue monitoring of 16 existing programs (grant value of $3,243,481) for compliance with grant reimbursements. Preparation of status reports and reimbursement requests. 4.05%I 4.05%IOccupational Licensing -Issues approximately 867 occupational licenses maintains occupational license database. 100.00%I 100.00%I PERSONAL SERVICES SCHEDULE FINANCE DEPARTMENT Projected Proposed PAY POSITION YEARS Expense Budget POSITION RANGE GRADE 99-00 00-01 01-02 00-O1 01-02 DIRECTOR OF FINANCE 53,393/96,433 85E 1.00 1.00 1.00 55,606 59,600 STAFF ACCOUNTANT 30,511/55,105 31E 1.00 1.00 1.00 33,572 36,700 ACCOUNTING CLERK II 20,739/37,458 18 1.75 1.00 2.00 24,851 47,500 ACCOUNT CLERK I 18,423/33,275 14 0.25 1.00 0.00 18,365 - COMPUTER OPERATOR 24,062/43,458 23 1.00 1.00 1.00 28,218 31,000 MIS TECHNICIAN 24,062/43,458 23 0.00 0.30 1.00 9,271 25,000 5.25 5.30 6.00 TOTAL SALARIES 169,883 199,800 OVERTIME 1,000 1,000 FICA 12,779 15,361 DEFERRED COMPENSATION 15,289 18,072 GROUP HEALTH INSURANCE 17,979 25,800 DEPENDENT HEALTH INSURANCE PREMIUM 4,365 5,500 EMPLOYEE ASSISTANCE PROGRAM 120 140 TOTAL PERSONAL SERVICES 221,415 265,673 -39- CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET FINANCE DEPARTMENT ~.,.~P• m mm~ Account Number Description FY 98/99 Actual FY 99/00 Actual FY 00/O1 Budeet Actual to 5/31/01 FY 00/Ol Projected FY 01/02 Adopted Bud¢et PERSONAL SERVICES 511200 REGULAR SALARIES 131,496 155,372 171,727 100,228 169,883 199,800 511400 OVERTIME 846 391 1,500 959 1,000 1,000 512100 FICA MATCHING 11,294 12,672 13,754 7,876 12,779 15,361 512225 DEFERRED COMPENSATION 7,925 11,505 15,545 9,107 15,289 18,072 512301 GROUP HEALTH INSURANCE 15,087 15,104 18,637 11,418 17,979 25,800 512305 DEPENDENT HEALTH INS PREMIUM 100 2,121 4,400 2,887 4,365 5,500 512309 EMPLOYEE ASSISTANCE PROGRAM 117 115 120 77 120 140 TOTAL PERSONAL SERVICES 166,865 197,280 225,683 132,552 221,415 265,673 OPERATING EXPENDITURES 533100 PROFESSIONAL SERVICES 764 686 686 533200 AUDITING 23,080 29,470 29,000 29,274 29,274 39,100 534000 TRAVEL & PER DIEM 1,019 952 2,285 672 1,582 3,798 534110 INTERNET ACCESS 1,981 2,353 3,673 2,316 2,606 4,040 534120 POSTAGE 2,526 3,214 1,529 2,977 3,274 534130 EXPRESS MAIL 87 106 75 176 140 300 534150 FREIGHT CHARGES 64 534620 R & M -VEHICLES 659 6 534630 R & M -OFFICE EQUIPMENT 13,329 11,362 11,590 7,700 11,590 10,369 534700 PRINTING AND BINDING 4,795 3,107 4,795 3,743 535200 DEPARTMENTAL SUPPLIES 4,838 7,398 8,125 3,700 4,125 3,209 535205 BANK CHARGES 72 22 405 408 405 210 535210 COMPUTER SUPPLIES 1,199 1,223 1,620 1,157 1,620 3,716 535260 GAS AND OIL 65 ' 535410 DUES AND MEMBERSHIP 112 430 1,950 605 1,820 1,820 535420 BOOKS AND PUBLICATIONS 1,707 803 937 732 937 900 535450 TRAINING AND EDUCATION 2,534 2,055 2,626 639 2,626 2,929 TOTAL OPERATING EXPENDITURES 51,510 58,706 70,295 52,701 65,183 77,408 CAPITAL OUTLAY 606400 EQUIPMENT 60,488 5,029 2,000 1,387 1,387 2,700 TOTAL CAPITAL OUTLAY 60,488 5,029 2,000 1,387 1,387 2,700 TOTAL FINANCE DEPARTMENT 278,863 261,015 297,978 186,640 287,985 345,781 -40- CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET CAPITAL OUTLAY SCHEDULE FINANCE DEPARTMENT Priority Number Description 1 Computer (2) 2 Laser printers 3 Network Server Equipment purchased in prior year: (1) Computer Replacement EXPENDITURES PER FISCAL YEAR 2001-02 2002-03 2003-04 2004-OS 2005-06 TOTAL 2,700 2,700 5,400 1,400 1,400 1,400 4,200 5,700 5,700 2,700 5,700 4,100 1,400 1,400 15,300 $1,387 -41- CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET ~' HUMAN RESOURCES DEPARTMENT The Human Resources Department is responsible for effective recruitment, selection, assignment, and retention of employees. Human Resources is also responsible for employee benefits, equal opportunity employment, employee assistance, liaison to bargaining units, coordination of grievances, labor contract negotiations, and employee salary administration. ' FISCAL YEAR 2001 ACCOMPLISHMENTS / Initiated "Hard Hat" Safety Directive. / Implemented 401 A Defined Contribution Plan for exempt employees. ' / Successfully negotiated the CWA Contract for April 1, 2001 to September 30, 2004. / Revised and implemented a new City Employment Application. / Prepared new City Identification Cards and issued to employees. ' FISCAL YEAR 2002 GOALS AND OBJECTIVES ' - To provide a professional and effective process for the selection, transfer and promotion of qualified candidates in accordance with applicable laws, rules and policies. - To maintain a competitive classification and compensation plan which maintains the City of Sebastian as ' a leader in the market. - To develop and coordinate the necessary training for both management and general employees to bring them into compliance with current laws and techniques. ' - Longevity Service Awards are issued to employees who have completed 5, 10, 15, and 20 consecutive years of service with the City. 1 - To continue with the Employee of the Quarter and Year Award. - Implement a safe driving award. - To develop and update policies and procedures, job descriptions, and classifications. nr, n~nnt~~r A 1~T!''L` Ai(Ti' A CTT7?T~'C i~ i~ i~ i~ ~~. ,_._.Y-~---- ----- Performance Indicators Actual 1998/1999 Actual 1999/2000 Budget 2000/2001 Projected 2001/2002 Employee Turnover Rate Number of training sessions conducted 9% N/A 10% 2 7% 5 6% 4 Total number of employees 150 158 168 171 Personnel expenses per employee $627.47 $811.45 $1,112.62 $1,060.42 -42- CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET HUMAN RESOURCES DEPARTMENT BUDGET SUMMARY The proposed 2001-2002 budget for the Human Resources Department is $181,331. This compares to the 2000-01 amended budget of $186,921, a decrease of $5,590 or 3.0%. Amended 00-01 Proposed Budget 01-02 Difference Personal Services 138,566 141,634 3,068 Operating Expenses 46,546 39,697 (6,849) Capital Outlay 1,809 0 (1,809) Total 186,921 181,331 (5,590) Proposed 2001-02 Budget: Major Current Level Changes from 2000-01 Amended Budget: Difference 1. Personal Services -Increase -due to 6% CWA contract negotiated increase applied to all nonpublic safety employees, offset by three months of not having a director, and an estimated 25% increase in health benefit insurance. 3,068 2. Operating Expenses -Decrease -results from decreases in Employee Background Testing and Other Contractual Services, as well as Printing & Binding and Books & Pubs, Travel & Per Diem, and Training offset by an increase in Consulting Services for outside training programs.. (6,849) . Capital Outlay -Decrease -results from reprogramming capital purchases to future years. (1,809) -43- ~1 CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET ' I PROGRAM BUDGET DESCRIPTION FOR THE HUMAN RESOURCES DEPARTMENT STAFFING 00-01 01-02 18.00% 21.00% 12.00% 15.00% 5.00% 3.00% 3.00% 5.00% 5. 7. 10. 15. 5.00% 10. NATURE OFACTIVITY 01-02 Hirin New Employees -Accept applications, screen applications for ~ qualifications, prepare employment and rejection letters, prepare new hire schedule pre-employment physical and drug screens, conduct new hire ori~ conduct employment and background investigations, coordinate with del regarding examinations for skilled positions. In-Service Actions -Process employee action notices for activity -proms demotions and transfers. Maintain personnel and subject files. Update schedules and compensation plans. Administer employee evaluation program. Union Negotiations, Contract Administration -Negotiate labor agreements both PBA and CWA and any Memo's of Understanding that may be nec~ during the current life of existing contracts. Perform support research, doc~ preparation, record minutes. Review, rewrite and organize Rules and Regul; as needed. Employe Reco ing_tion -Continue longevity service awards issued to employee: who have completed 5, 10, 15 and 20 consecutive years of service with the City. Employee of the Quarter and Year awards. Safe Driving Award. CDL Administration -Insure all employees required to possess CDL Drivers Licenses meet Federal Drug and Alcohol Standard through random drug testing and at the same time maintaining the confidentially of the person being processed. Maintain appropriate and accurate records in support of this requirement. Emplovee/Safety Newsletter -Gather and disseminate information to all through the publishing of a monthly newsletter. 12.00% Mana~ement/General Emplovee Training -Develop and coordinate the nE training for both management and general employees to provide up to date laws and management techniques. 12 Effective and Responsive Management -Maintain and update the City's Policy Procedures Manual when necessary. Additionally, maintain an Employee Handt which contains an abbreviated ready reference of major policies and proced~ Review and revise job descriptions. --Continued on next page-- -44- CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET 'ROGRAM B UDGET DESCRIPTION FOR THE HUMAN RESO URCES DEPARTMENT STAFFING NATURE OF ACTIVITY 00-01 01-02 01-02 5.00% 6.00% Effective Insurance Plans -Develop and maintain a comprehensive, innovative an effectively managed insurance benefits plan for all employees and dependents. Provide clear prevention opportunities and participation options for employees an dependents. 0 12.00 /o Retirement Promo am -Investigate, review and implement a true retirement program for all employees not covered by the PBA contract. 4.00% Drug Free Wor lace - Implement a true random drug policy for all employees insure a drug free workplace environment. 4.00%I 7.00%I Employee Assistance Program - To insure and provide for an Employee Assists Program for employees and family members with any mental health and/or stress 100.00%I 100.00%I PERSONAL SERVICES SCHEDULE RESOURCES DEPARTMENT Projected Proposed Pay Position Years Expense Budget Position Range Grade 99-00 00-O1 01-02 00-01 01-02 JMAN RESOURCES DIRECTOR 47,072/85,018 83E 1.00 1.00 1.00 51,915 49,000 :NEFTTS SPECIALIST 24,062/43,458 23 0.75 1.00 1.00 29,712 32,000 JMAN RESOURCES TECH. 22,030/39,788 20 1.00 1.00 1.00 24,170 26,000 2.75 3.00 3.00 TOTAL SALARIES 105,797 107,000 OVERTIME 1,200 1,200 FICA 8,847 8,277 DEFERRED COMPENSATION 9,549 9,738 GROUP HEALTH INSURANCE 10,380 13,000 DEPENDENT HEALTH INSURANCE PREMIUM 1,930 2,350 EMPLOYEE ASSISTANCE PROGRAM 69 69 TOTAL PERSONAL SERVICES 137,772 141,634 -45- CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET ' HUMAN RESOURCES Code: 010035 Account Number Description FY 98/99 Actual FY 99/00 Actual FY 00/Ol Budget Actual to 5/31/01 FY 00/Ol Projected FY 01/02 Adopted Budget PERSONAL SERVICES 511200 REGULAR SALARIES AND WAGES 55,690 80,017 106,500 68,931 105,797 107,000 511400 OVERTIME 151 500 1,200 0 1,200 1,200 512100 FICA 4,459 6,511 8,881 5,365 8,847 8,277 512225 DEFERRED COMPENSATION 2,953 5,024 9,585 6,204 9,549 9,738 512301 GROUP HEALTH INSURANCE 4,292 6,293 10,400 6,923 10,380 13,000 512305 DEPENDENT HEALTH INS PREMIUM 1,224 1,930 1,243 1,930 2,350 512309 EMPLOYEE ASSISTANCE PROGRAM 36 50 70 46 69 69 TOTAL PERSONAL SERVICES 67,581 99,619 138,566 88,712 137,772 141,634 OPERATING EXPENDITURES 533120 CONSULTANTS 6,017 76 1,500 0 1,500 6,000 533175 EMPLOYEE BACKGROUND/TESTING 5,052 4,218 10,880 5,009 8,550 7,500 533400 OTHER CONTRACTUAL SERVICES 5,790 5,820 2,551 2,000 2,660 534000 TRAVEL & PER DIEM 2,499 2,882 4,562 2,610 4,034 4,200 534101 TELEPHONE 435 435 700 534120 POSTAGE 5 349 505 357 607 550 534130 EXPRESS MAIL 22 173 298 65 150 300 534630 R & M-OFFICE EQUIPMENT 0 375 200 375 534700 PRINTING AND BINDING 409 239 1,850 1,045 1,864 1,100 434800 PROMOTIONAL ACTIVITIES 982 1,524 1,790 877 1,790 1,800 534920 LEGAL ADS 3,848 2,695 4,000 2,469 4,000 4,000 535200 DEPARTMENTAL SUPPLIES 1,121 3,632 3,500 1,607 3,500 3,000 535210 COMPUTER SUPPLIES 587 261 880 349 818 800 535230 SMALL TOOLS & EQUIPMENT 1,269 162 1,269 1,200 535410 DUES AND MEMBERSHIP 605 788 1,100 507 1,057 1,100 535420 BOOKS AND PUBLICATIONS 1,505 2,003 3,062 1,346 3,008 2,500 535450 TRAINING AND EDUCATION 1,378 2,164 4,720 2,645 3,902 1,912 TOTAL OPERATING EXPENDITURES 24,030 26,794 46,546 21,599 38,684 39,697 CAPITAL OUTLAY 606400 EQUIPMENT 2,509 1,796 1,809 0 0 0 TOTAL CAPITAL OUTLAY 2,509 1,796 1,809 0 0 0 TOTAL HUMAN RESOURCES 94,120 128,209 186,921 110,311 176,456 181,331 CAPITAL OUTLAY SCHEDULE RESOURCES DEPARTMENT 2001-02 2002-03 2003-04 2004-05 2005-06 TOTAL 1,560 1,560 1,560 4,680 3,718 3,718 1,000 1,000 0 6.278 1,560 1,560 0 9,398 EXPENDITURES PER FISCAL YEAR ' No equipment purchased in prior year. -46- CITY OF SEBASTIAN HOME OF PELICAN ISLAND This Page Intentionally Left Blank -47- CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET ~ POLICE DEPARTMENT CONSOLIDATED BUDGET FOR ALL DIVISIONS AND UNITS Comparison of prior year Amended Budget and Current Year Proposed Police Department Budgets FY 00/Ol All Divisions Total -Fiscal Year 2001/2002 Annual Budget ACCT Amended Police Police Police Police Code Police Police Police Increase NUM DESCRIPTION Bu eet Admin SRO Patrol COPP Enforce Invest. Support Dispatch Total ecrease PERSONAL SERVICES S 11200 REGULAR SALARIES AND WAGES 1,527,600 97,600 63,500 720,400 75,700 66,000 256,500 142,700 217,000 1,639,400 1l 1,800 511400 OVERTIME 140,236 500 1,000 100,000 2,500 1,000 15,000 500 9,000 129,500 (10,736) 512100 FICA 131,420 7,546 5,017 63,628 6,024 5,435 21,247 11,649 17,289 137,835 6,415 512215 CLEANING ALLOWANCE 21,970 540 1,080 11,340 540 540 6,250 540 0 20,830 (1,140) 512225 DEFERRED COMPENSATION 35,209 8,829 0 0 0 2,385 2,295 8,737 20,340 42,586 7,377 512250 CHAPTER 185 RETIREMENT 30,745 0 1,613 20,510 863 1,114 6,150 1,380 0 31,630 885 512301 GROUP HEALTH INSURANCE 159,885 4,350 6,900 90,000 6,800 8,600 30,100 21,300 38,600 206,650 46,765 S 12305 DEPENDENT HEALTH INS PREMIUM 29,442 0 2,400 16,800 2,400 2,850 5,850 6,450 3,000 39,750 10,308 512309 EMPLOYEE ASSISTANCE PROGRAM 1,170 46 46 485 23 46 161 115 207 1,129 (41) TOTAL PERSONAL SERVICES 2,077,677 119,411 81,556 1,023,163 94,850 87,970 343,553 193,371 305,436 2,249,310 171,633 OPERATING EXPENDITURES 0 0 21 264 0 0 264 26 2,475 533100 PROFESSIONAL SERVICES 23,789 5,000 0 0 , 0 0 , 0 000) (15 533120 CONSULTANTS 15,000 0 0 0 0 0 0 0 0 2 500 , 2 500 533175 EMPLOYEE BACKGROUND & TESTING 0 2,500 0 0 0 0 0 , , 533400 OTHER CONTRACTUAL SERVICES 0 0 0 0 0 0 0 0 0 0 0 533440 ELECTRONIC SECURITY SERVICES 0 300 0 0 0 0 0 0 0 300 300 534000 TRAVEL 8r. PER DIEM 11,950 1,000 600 1,250 1,000 1,200 6,000 1,000 1,700 13,750 1,800 534101 TELEPHONE 18,992 2,447 0 3,263 1,559 642 5,711 3,263 4,895 21,780 2,788 534105 CELLULAR TELEPHONE 4,610 290 0 1,118 0 208 3,600 290 0 5,506 896 534108 800 MHZ LINES 4,652 0 0 0 0 0 0 0 5,257 5,257 605 534109 ANUALITRANSFERS 0 0 0 0 0 0 0 0 0 0 120 0 820 0 (505) 534110 INTERNET ACCESS 1,325 120 0 0 0 0 580 0 150 070 3 1 920 534115 ON-LLNE SERVICES 1,150 100 0 1,320 0 0 1,500 . , 534120 POSTAGE 1,587 1,580 0 0 0 100 0 0 0 1,680 93 534310 ELECTRIC 17,872 3,342 812 4,455 1,926 812 3,342 2,228 2,228 19,145 1,273 ' 534320 WATER/SEWER 1,100 152 152 152 152 152 152 152 152 1,216 116 534410 PAGER LEASES 1,858 189 192 852 0 0 0 189 95 1,517 (341) 534420 EQUIPMENT LEASES 4,900 0 0 0 0 0 400 0 4,500 4,900 0 534610 R& M-BUII,DINGS 849 21 525 0 500 0 000 1 0 10 500 0 000 2 0 850 0 1,800 0 500 0 0 0 17,150 (849) (4,375) 534620 R & M-VEHICLES 534630 R & M-0FFICE EQUIPMENT , 8,754 1,000 , 200 , 900 , 300 800 1,000 2,500 2,000 8,700 (54) 534640 R & M-0PERATING EQUIPMENT 10,412 500 200 4,000 300 0 500 1,000 700 7,200 (3,212) 534650 R & M-RADIO 7,900 250 200 1,800 500 200 960 500 2,700 7,110 (790) 534800 PROMOTIONAL ACTIVITIES 600 600 1,629 0 1,000 0 0 0 0 3,229 2,629 534920 LEGAL ADS 535200 DEPARTMENTAL SUPPLIES 200 20,990 100 1,000 0 250 0 10,000 0 600 0 500 0 2,800 0 4,300 0 2,800 100 22,250 (100) 1,260 535210 COMPUTER SUPPLIES 3,760 700 100 200 200 150 500 2,500 700 S,O50 1,290 535230 SMALL TOOLS & EQUIPMENT 11,405 700 500 4,000 1,350 500 1,000 1,142 1,125 10,317 (1,088) 535260 GAS AND OIL 37,207 874 1,066 38,075 3,667 1,760 7,068 629 0 53,139 15,932 535270 UNIFORMS AND SHOES 17,550 300 1,000 14,200 1,300 600 2,100 400 0 19,900 2,350 535275 SAFETY EQUIPMENT 0 0 75 1,300 100 0 0 0 0 1,475 1,475 535410 DUES AND MEMBERSHIPS 1,525 300 0 205 70 ]50 500 0 125 1,350 (175) 535420 BOOKS AND PUBLICATIONS 2,650 300 0 550 80 50 300 200 500 1,980 (670) 535450 TRAINING AND EDUCATION ]3,640 950 1,100 5,000 1,000 1,200 6,000 900 1,500 17,650 4,010 TOTAL OPERATING EXPENDITURES 267,752 25,094 9,076 103,140 17,104 9,874 67,077 21,693 31,247 284,305 16,553 CAPITAL OUTLAY 640 EQUIPMENT 47,299 0 4,000 127,427 0 19,941 32,081 1,000 3,250 187,699 14Q400 TOTAL CAPITAL OUTLAY 47,299 0 4,000 127,427 0 19,941 32,081 1,000 3,250 187,699 140,400 TOTAL POLICE ADMINISTRATION 2,392,728 144,505 94,632 1,253,730 111,954 117,785 442,711 216,064 339,933 2,721,314 328,586 Note: The increase from the proposed budget as compared to the current amended budget is explained on the following pages, however, the primary reason for the increase is the reclassification of the vehicle purchases from the Discretionary Sales Tax fund (page 138) to the appropriate departments/divisions purchasing them for year to year comparison. The Discretionary Sales Tax fund is still funding the vehicle purchases. -48- CITY OF SEA N HOME OF PELICAN ISLAND This Page Intentionally Left Blank -49- 1~1 CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET POLICE ADMINISTRATION The Police Administrative Division coordinates the efforts of the Division Commanders, oversees the budget and erforms strategic planning for the future. The Administrative Division has been reorganized this year and p consists of the Chief of Police and an Administrative Assistant. The Captain position has been reorganized to the Patrol Division and the four clerical positions in the Records section has been reorganized to the Support Division. FISCAL YEAR 2001 ACCOMPLISHMENTS / Successfully reorganized the Department into three divisions. ' / Reinstated the I.D. Technician Position. / Completed the I.A.C.P. Dispatch Study which culminated in Council action to maintain a dispatch center ' in the City. / Received and implemented a second School Resource Officer position Grant. FISCAL YEAR 2002 GOALS AND OBJECTIVES - Involve the Command Staff with citizen groups, public education and Crime Prevention programs. - Involve the Command Staff in at least six (6) community services activities during the year. - Obtain CFA Accreditation the fiscal year. - Continue implementation of fully automated reporting via use of laptop computers by patrol officers. - Research and select aComputer-aided Dispatch system for implementation in fiscal year 2002-2003. -50- CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET POLICE ADMINISTRATION BUDGET SUMMARY The proposed 2001-2002 budget for Police Administration is $144,505. This compares to the 2000-01 amended budget of $365,854, a decrease of $221,349 or 60.5%. Amended 00-O1 Proposed Budget O 1-02 Difference Personal Services 302,439 119,411 (183,028) Operating Expenses 61,915 25,094 (36,821) Capital Outlay 1,500 0 (1,500) Total 365,854 144,505 (221,349) Proposed 2001-02 Budget: Major Current Level Changes from 2000-01 Amended Budget: Difference 1. Personal Services -Decrease -results from reorganization of Capitan and Records Section reorganization to Patrol and Support Services, respectively, offset by a 6% CWA contract negotiated increase for all non-public safety employees and an estimated 25% increase in health benefit insurance. (183,028) Operating Expenses -Decrease -due to reorganization of cost centers of the Capitan and the ;ords Section to Patrol and Support Services, respectively. (36,821) I3. Capital Outlay -Decrease -All necessary capital expenditures were made in previous years. (1,500) -51- CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET PROGRAM BUDGET DESCRIPTION FOR THE POLICE ADMINISTRATION STAFFING NATURE OF ACTIVITY 00-0/ 01-02 01-02 40.00% 60.00% General Mana eg ment -Direct department, develop and expand citizen involvement an public education. Meet with civic groups, media, and other public and private groups. General administrative duties managing the department. 10.00% Community Relations -Provide full police services to the Community. Conduct surveys. Coordinate Community Service Volunteer Program. Coordinate public media segments. Provide commercial and residential security training sessions. 35.00% 20.00% Professional Standards -Will oversee all internal affairs investigations and will conduc two staff inspections during the year. Oversee all background investigations. Implementing process to achieve CFA Accreditation, including revision of the entir Procedures and General Orders, forms and updating departmental operations and functions to conform with CFA standards, as required. 10.00% Records Mana eg ment - To provide records management and services to the department, courts, other agencies, and the public. Expand records system to encompass C Enforcement documentation and statistics. 5.00%~ 5.00%~Maintain Training and Professional Development Programs. 15.00%IDispatch/Communications -Research and Develop a 911 PSAP and a Computer Dispatch Program 00% -52- CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET PERSONAL SERVICES SCHEDULE Projected Proposed Pay Position Years Expense Budget Position Range Grade 99-00 00-01 01-02 00-01 01-02 CHIEF OF POLICE SS,430/84,681 87E 1.00 1.00 1.00 50,828 66,600 CAPTAIN 44,682/67,586 38E 1.00 O.SO 0.00 27,245 - LIEUTENANT 40,123/60,689 37E 0.00 O.SO 0.00 27,244 - ADMIIVISTRATNE ASSISTANT 21,174/28,766 20 1.00 1.00 1.00 28,856 31,000 CLERICAL ASSISTANT II 18,221/2S,2S1 1S 1.00 1.00 0.00 28,627 - CLERICAL ASSISTANT I (2) 17,202/23,816 13 2.00 2.00 0.00 36,176 - RECORDS SUPERVISOR 2S,S44/33,675 2S 1.00 1.00 0.00 25,658 - CLERICAL ASSISTANT I (P/T) 17,202/23,816 13 0.00 0.25 0.00 8,814 - 7.00 7.25 2.00 TOTAL SALARIES 233,448 97,600 OVERTIME 900 500 FICA 19,112 7,546 CLOTHING ALLOWANCE 94S 540 DEFERRED COMPENSATION 15,479 8,829 CHAPTER 18S RETIREMENT 1,335 0 GROUP HEALTH INSURANCE 23,860 4,350 DEPENDENT HEALTH INSURANCE PREMIUM 5,137 0 EMPLOYEE ASSISTANCE PROGRAM 167 46 TOTAL PERSONAL SERVICES 300.383 119.411 Note: Records function reorganized to Support Services Division. -53- ICI CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET POLICE ADMINISTRATION r~~P• m nna~ Account Number Description FY 98/99 Actual FY 99/00 Actual FY 00/O1 Budget Actual to 5/31/01 FY 00/Ol Projected FY Ol/0: Adopter Budget 'ERSONAL SERVICES 11200 REGULAR SALARIES AND WAGES 1,281,763 214,258 226,900 125,658 233,448 97,601 11400 OVERTIME 119,491 3,696 8,736 462 900 50~ 12100 FICA 109,663 17,253 18,847 9,805 19,112 7,541 .12215 CLEANING ALLOWANCE 18,969 1,080 1,080 540 945 541 12225 DEFERRED COMPENSATION 18,172 12,313 16,264 8,117 15,479 8,82! 112250 CHAPTER 185 RETIREMENT 104,474 1,020 1,250 892 1,335 ~ i 12301 GROUP HEALTH INSURANCE 117,660 21,268 24,200 14,316 23,860 4,35 i 12305 DEPENDENT HEALTH INS PREMIUM 285 4,535 4,992 3,115 5,137 ~ i 12309 EMPLOYEE ASSISTANCE PROGRAM 1,194 154 170 96 167 4i COTAL PERSONAL SERVICES 1,771,671 275,577 302,439 163,001 300,383 119,41: )PERATING EXPENDITURES 133100 PROFESSIONAL SERVICES 14,247 2,484 5,000 1,474 2,500 S,OOi 133120 CONSULTANTS 1,785 15,000 15,000 15,000 15,000 133175 EMPLOYEE BACKGROUND & TESTING 344 2,Sa 133400 OTHER CONTRACTUAL SERVICES 18,600 24,400 ~ 133440 ELECTRONIC SECURITY SERVICES 301 >33500 INVESTIGATIONS MISC. 71 134000 TRAVEL & PER DIEM 7,329 2,125 2,000 670 1,000 1,00 134101 TELEPHONE 14,463 3,872 4,522 2,515 4,461 2,44' 134105 CELLULAR TELEPHONE 2,359 303 2,200 678 857 29~ 134108 800 MHZ LINES 4,053 >34110 INTERNET ACCESS 99 550 0 120 12~ 134115 ON-LINE SERVICES 1,434 350 100 10 134120 POSTAGE 108 1,483 1,452 700 1,437 1,58 134130 EXPRESS MAIL CHARGES 100 134310 ELECTRIC 16,140 4,112 4,468 2,959 4,351 3,34 134320 WATER/SEWER 891 316 275 164 275 15 134410 PAGERS 1,625 354 322 188 322 18 >34420 EQUIPMENT LEASES 2,898 134610 R & M-BUILDINGS 3,282 968 849 849 849 >34620 R & M-VEHICLES 24,766 381 1,000 292 1,000 50 134630 R & M-OFFICE EQUIPMENT 6,637 3,468 3,500 3,290 2,000 1,00 134640 R & M-OPERATING EQUIPMENT 2,937 1,500 6,192 270 500 50 134650 R & M-RADIO 4,265 38 1,000 0 500 25 134800 PROMOTIONAL ACTIVITIES 144 10 600 173 600 60 134920 LEGAL ADS 0 200 0 100 10 135200 DEPARTMENTAL SUPPLIES 17,620 5,525 4,010 3,968 4,010 1,00 135210 COMPUTER SUPPLIES 1,514 1,567 2,425 1,705 2,425 70 135230 SMALL TOOLS & EQUIPMENT 11,399 1,772 1,600 55 800 70 135260 GAS AND OIL 34,796 997 1,000 467 1,086 87 >35270 UNIFORMS AND SHOES 18,469 198 800 529 800 30 135410 DUES AND MEMBERSHIPS 1,198 730 800 470 800 30 >35420 BOOKS AND PUBLICATIONS 1,406 250 600 29 350 30 >35450 TRAINING AND EDUCATION 7,286 783 1,200 494 900 95 TOTAL OPERATING EXPENDITURES 203,466 48,435 61,915 55,539 71,543 25,09 - continued on next page - -54- ~ CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET ~ POLICE ADMINISTRATION Code: 010041 Account Number Description FY 98/99 Actual FY 99/00 Actual FY 00/O1 Budget Actual to 5/31/01 FY 00/Ol Projected FY 01/02 Adopted Budeet CAPITAL OUTLAY 606200 BUILDING & ATTACHMENTS 1,515 606400 EQUIPMENT 144,733 16,281 1,500 1,128 1,128 0 TOTAL CAPITAL OUTLAY 146,248 16,281 1,500 1,128 1,128 0 DEBT SERVICE 707100 PRINCIPAL COPIER LEASE 1,418 707200 INTEREST COPIER LEASE 20 TOTAL DEBT SERVICE 1,438 0 0 0 0 0 TOTAL POLICE ADMINISTRATION 2,122,823 340,293 365,854 219,668 373,054 144,505 CAPITAL OUTLAY SCHEDULE POLICE ADMINISTRATION DIVISION Priority Number Description 1 Personal Computer 2 Replacement radios/speaker microphones/chargers EXPENDITURES PER FISCAL YEAR 2001-02 2002-03 2003-04 2004-05 2005-06 TOTAL 1,150 1,150 2,300 3,000 3,000 Equipment purchased in prior year: (1) Computer Replacement $1,128 -55- i~ i~ CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET ' SCHOOL RESOURCE OFFICER UNIT The School Resource Officer Unit consists of two full time police officers assigned to the elementary schools located in the City of Sebastian. These officers fulfill a multifunctional role such as, teachers of school security, aggression management, social skills, and consequences of behavior. In addition, the officers provide security to students and faculty, handle reported crimes on school property, teach drug awareness and resistance, and provide counseling to students and parents. FISCAL YEAR 2002 GOALS AND OBJECTIVES - Reach as many students as possible with a positive message. - Assist students with personal and family problems. - Provide a positive role model to all peers. - Conduct classes and seminars for students and faculty. - Conduct and assist with field trips. - Attend PTA and School Board meetings. ~~u~nnM ~ N!''Ti MT A CTTRF.C 1 Ll_1 ~ s. ~.~a~-~.... ~~ .~ Performance Indicators Actual 1998/1999 Actual 1999/2000 Budget 2000/2001 Projected 2001/2002 School Resource Classes N/A N/A N/A 7 Number of Students N/A N/A N/A 2,100 Bike Rodeos N/A N/A N/A 3 Home Security Surveys N/A N/A N/A 5 Home Counseling Services N/A N/A N/A 10 -56- CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET POLICE SCHOOL RESOURCE OFFICER BUDGET SUMMARY The proposed 2001-2002 budget for Police School Resource Officer Unit is $94,632. This compares to the 2000-01 amended budget of $0, an increase of $94,632, or 100% Amended 00-01 Proposed Budget 01-02 Difference Personal Services 0 81,556 81,556 Operating Expenses 0 9,076 9,076 Capital Outlay 0 4,000 4,000 Total 0 94,632 94,632 Proposed 2001-02 Budget: Major Current Level Changes from 2000-01 Amended Budget: Difference 1. Personal Services -Increase -results from reorganizing the School Resource Officer function from Police Patrol Division and an estim ate increase of 25% in health insurance premiums. 81,556 2. Operating Expenses -Increase -results from reorganizing operating costs of School Resource Officers from Police Patrol Division. 9,076 3. Capital Outlay -Increase -results from replacing two laptop computers reassigned to patrol 4,000 ~ -57- CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET PROGRAM BUDGET FOR SCHOOL RESOURCE OFFICER UNIT STAFFING NATURE OF ACTIVITY 00-01 01-02 01-02 1 ' PERSONAL SERVICES SCHEDULE FFICER UNIT Projected Proposed Pay Position Years Expense Budget Range Grade 99-00 00-O1 01-02 00-O1 01-02 26,312/37,565 27 0.00 0.00 2.00 - 63,500 0.00 0.00 2.00 TOTAL SALARIES 0 63,500 OVERTIME 1,000 FICA 5,017 CLEANING ALLOWANCE 1,080 CHAPTER 185 RETIREMENT 1,613 GROUP HEALTH INSURANCE 6,900 DEPENDENT HEALTH INSURANCE PREMIUM 2,400 EMPLOYEE ASSISTANCE PROGRAM 46 TOTAL PERSONAL SERVICES 0 81,556 ~ ,a ~ CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET POLICE SCHOOL RESOURCE OFFICER UNIT Code: 010042 Account Number Description FY 98/99 Actual FY 99/00 Actual FY 00/O1 Budeet Actual to 5/31/01 FY 00/Ol Projected FY 01/02 Adopted Budeet PERSONAL SERVICES 511200 REGULAR SALARIES AND WAGES 0 63,500 511400 OVERTIME 0 1,000 512100 FICA 0 5,017 512215 CLEANING ALLOWANCE 0 1,080 512250 CHAPTER 185 RETIREMENT 0 1,613 512301 GROUP HEALTH INSURANCE 0 6,900 512305 DEPENDENT HEALTH INS PREMI[JM 0 2,400 512309 EMPLOYEE ASSISTANCE PROGRAM 0 46 TOTAL PERSONAL SERVICES 0 0 0 0 0 81,556 OPERATING EXPENDITURES 534000 TRAVEL & PER DIEM 0 600 534310 ELECTRIC 0 812 534320 WATER/SEWER 0 152 534410 PAGERS 0 192 534620 R & M-VEHICLES 0 1,000 534630 R & M-OFFICE EQUIPMENT 0 200 534640 R & M-OPERATING EQUIPMENT 0 200 534650 R & M-RADIO 0 200 534800 PROMOTIONAL ACTIVITIES 0 1,629 535200 DEPARTMENTAL SUPPLIES 0 250 535210 COMPUTER SUPPLIES 0 100 535230 SMALL TOOLS & EQUIPMENT 0 500 535260 GAS AND OIL 0 1,066 535270 UNIFORMS AND SHOES 0 1,000 535275 SAFETY EQUIPMENT 0 75 535450 TRAINING AND EDUCATION 0 1,100 TOTAL OPERATING EXPENDITURES 0 0 0 0 0 9,076 CAPITAL OUTLAY 606400 EQUIPMENT 0 4,000 TOTAL CAPITAL OUTLAY 0 0 0 0 0 4,000 TOTAL SCHOOL RESOURCE OFFICER 0 0 0 0 0 94,632 CAPITAL OUTLAY SCHEDULE OFFICER Priority EXPENDITURES PER FISCAL YEAR Number Description 2001-02 2002-03 2003-04 2004-OS 2005-06 TOTAL 1 Laptop Computers (2) 4,000 4,000 -59- II i~ it i~ CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET POLICE UNIFORM DIVISION The Uniform Division consists of four (4) squads of uniformed officers, each under the supervision of a sergeant. These officers staff Patrol and Special Operations and handle calls for police services, preventative patrol, traffic enforcement, and apprehend violators and criminal offenders. FISCAL YEAR 2001 ACCOMPLISHMENTS ' / Reorganized the Patrol division to be supplemented in call taking by the Special Operations unit to reduce response times to calls for service. / All members received at least 40 hours of in-service and high-liability training. FISCAL YEAR 2002 GOALS AND OBJECTIVES - Require Patrol supervisors to effectively manage shift operations and efficiency levels. - Obtain open communications with Patrol supervisors involving all aspects of the Department operation. - Provide as needed direction and support to Patrol supervisors. - Provide high visibility throughout the City through staffing adjustments. - Continue to improve community and media relations. - Emphasize courtesy when conducting business with citizens. ~~v~ni~M A Nf F MF A CTTRF.C _ _,_~ _ ~. __ _ . _- _ Performance Indicators Actual 1998/1999 Actual 1999/2000 Budget 2000/2001 Prod ected 2001/2002 Tra is Stops DUI Checkpoints & Saturation Patrols House Watches N A N A N/A 5,453 6 7,152 4,000 7 4,800 6,000 12 5,000 Funeral Escorts N/A 101 73 80 Patrol Miles N A 254,325 24,000 260,000 O icer Initiated Activity N/A 20,691 23,000 26,000 -60- CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET POLICE UNIFORM DIVISION BUDGET SUMMARY he proposed 2001-2002 budget for Police Uniform Division is 1,253,730. This compares to the 2000-01 amended budget of 1,260,986, a decrease of $7,256 or .6% Amended 00-01 Proposed Budget 01-02 Difference Personal Services 1,123,194 1,023,163 (100,031) Operating Expenses 110,561 103,140 (7,421) Capital Outlay 27,231 127,427 100,196 Total 1,260.986 1,253,730 (7,256) Proposed 2001-02 Budget: Major Current Level Changes from 2000-01 Amended Budget: Difference 1. Personal Services -Decrease -Reorganization of two School Resource Officers to a new cost center, a Community Policing Officer and Crossing Guards to a new cost center, offset by an estimated increase of 25% in health insurance premiums. (100,031) 2. Operating Expenses -Decrease -due to reorganization of operating costs to new cost centers of School Resource Officer Unit and Community Policing Unit, offset by increases in fuel charges and other operating supplies and decreased by vehicle maintenance costs and Travel and Education. (7,421) Capital Outlay -Increase -Necessary equipment such as radars and cameras purchased in for year, however, reclassed vehicle purchases funded by Discretionary Sales Tax to General ind for comparison purposes. See Capital Outlay Schedule on page 65. 100,196 -61- CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET PROGRAM BUDGET DESCRIPTION FOR THE POLICE UNIFORM DIVISION STAFFING NATURE OF ACTIVITY 00-01 01-02 01-02 20.00% 20.00% Calls for Service -respond to estimated 38,000 - 40,000 calls for service. 15.00% 20.00% Traffic Stops and Citations -Conduct an estimated 6,000 traffic stops and issue estimated 2,500 citations and 3,500 warnings. 12.00% 12.00% Investi atg ions -Conduct vehicle crash investigations. 10.00% Community Policin -Prepare and implement public assistance/community polici initiatives. 6.00% 6.00% Criminal Transportation -Transport arrested adults and juveniles to respecti detention facilities. 5.00%I 10.00%ITrainin~ and Professional Development - Proved a minimum of 40 hours of traini to all members of the division. 32.00% 32.00% Patrol and Crime Prevention -Maintain patrol logs and direct patrols to r opportunistic crimes. Monitor traffic to direct traffic enforcement strategies. and participate in task force operations. 100.00%I 100.00%~ -62- CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET PERSONAL SERVICES SCHEDULE LICE UNIFORM DIVISION Pay Position Range CAPTAIN 40,123/60,689 LIEUTENANT 40,123/60,689 SERGEANTS 31,366/44,741 OFFICERS 26,312/37,565 CROSSING GUARDS TEMP (6) Position Years Grade 99-00 00-01 01-02 38E 0.00 0.50 1.00 37E 1.00 0.50 0.00 30 4.00 4.00 4.00 27 19.00 19.00 16.00 3.00 3.00 0.00 27.00 27.00 21.00 TOTAL SALARIES Projected Proposed Expense Budget 00-O1 01-02 27,245 60,400 27,244 - 173,999 170,000 553,655 490,000 25,200 - OVERTIME CLOTHING ALLOWANCE FICA CHAPTER 185 RETIREMENT GROUP HEALTH INSURANCE DEPENDENT HEALTH INSURANCE PREMIUM EMPLOYEE ASSISTANCE PROGRAM TOTAL PERSONAL SERVICES Crossing Guards reorganized to the Community Policing Unit. One officer reorganized to the Community Policing Unit. Two School Resource Officers reorganized to the School Resource Officer Unit. 807,343 720,400 ~ 100,000 100,000 12,960 11,340 70,403 63,628 22,684 20,510 82,875 90,000 15,037 16,800 553 485 1,111,855 1,023,163 -63- CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET ' POLICE UNIFORM DIVISION !`...In. M (1L1dZ Account Number Description FY 98/99 Actual FY 99/00 Actual FY 00/O1 Budget Actual to 5/31/01 FY 00/Ol Projected FY 01/02 Adopted Budget PERSONAL SERVICES 511200 REGULAR SALARIES AND WAGES 0 762,925 816,700 499,959 807,343 720,400 511400 OVERTIME 0 91,654 100,000 64,477 100,000 100,000 512100 FICA 0 65,559 71,206 42,706 70,403 63,628 512215 CLEANING ALLOWANCE 0 12,533 14,100 7,989 12,960 11,340 512250 CHAPTER 185 RETIREMENT 0 19,660 22,288 13,826 22,684 20,510 512301 GROUP HEALTH INSURANCE 0 70,212 83,250 54,043 82,875 90,000 512305 DEPENDENT HEALTH INS PREMIUM 10,942 15,050 11,936 15,037 16,800 512309 EMPLOYEE ASSISTANCE PROGRAM 0 668 600 363 553 485 TOTAL PERSONAL SERVICES 0 1,034,153 1,123,194 695,299 1,111,855 1,023,163 OPERATING EXPENDITURES 534000 TRAVEL & PER DIEM 0 5,819 4,500 2,302 4,000 1,250 534101 TELEPHONE 0 4,112 4,801 2,955 5,158 3,263 534105 CELLULAR TELEPHONE 0 806 620 677 1,016 1,118 534110 INTERNET SERVICES 0 74 100 0 534115 ON-LINE SERVICES 1,320 534120 POSTAGE 0 28 534310 ELECTRIC 0 4,112 4,468 2,959 4,351 4,455 534320 WATER/SEWER 0 316 275 164 275 152 534410 PAGER LEASES 0 782 690 611 902 852 534620 R & M-VEHICLES 0 24,411 18,000 7,468 9,000 10,500 534630 R & M-OFFICE EQUIPMENT 0 618 1,250 22 800 900 534640 R & M-OPERATING EQUIPMENT 0 2,344 3,050 1,918 3,700 4,000 534650 R & M-RADIOS 0 2,041 3,400 1,631 1,300 1,800 535200 DEPARTMENTAL SUPPLIES 0 10,655 10,880 4,277 9,500 10,000 535210 COMPUTER SUPPLIES 0 193 0 1,788 200 535230 SMALL TOOLS & EQUIPMENT 0 4,178 6,980 1,788 3,000 4,000 535260 GAS AND OIL 0 33,895 30,647 19,846 37,487 38,075 535270 UNIFORMS AND SHOES 0 15,928 14,200 3,737 14,200 14,200 535275 SAFETY EQUIPMENT 1,300 535410 DUES AND MEMBERSHIPS 205 535420 BOOKS AND PUBLICATIONS 0 742 1,200 150 1,300 550 535450 TRAINING AND EDUCATION 0 3,454 5,500 2,223 4,000 5,000 TOTAL OPERATING EXPENSES 0 114,508 110,561 54,516 99,989 103,140 CAPITAL OUTLAY 606400 EQUIPMENT 0 3,690 27,231 7,508 6,450 127,427 TOTAL CAPITAL OUTLAY 0 3,690 27,231 7,508 6,450 127,427 TOTAL POLICE UNIFORM DIVISION 0 1,152,351 1,260,986 757,323 1,218,294 1,253,730 Note: FY 98/99 expenditures included in Police Administration Division -64- ~ CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET ~ CAPITAL OUTLAY SCHEDULE IPOLICE UNIFORM DIVISION Priority Number Description 1 Marked Patrol Vehicles (4) New 2 Laptop computers (6) 3 In-car Video Cameras (A) 4 Replacement Portable Radios with speaker mics & chargers (6) 5 Mobile Radios-Replacements 6 Traffic Radar Units-Fixed (2) 7 Personal Computer 8 Automatic Emergency Defribulators (2) 9 Marked Patrol Vehicles (7) Replacement 10 Replacement Automatic Emergency Defribulators EXPENDITURES PER FISCAL YEAR 2001-02 2002-03 2003-04 2004-OS 2005-06 TOTAL 107,215 107,215 17,000 19,500 23,000 25,500 85,000 1,212 1,212 9,000 15,914 16,391 16,883 17,389 75,577 10,000 22,298 26,248 27,036 27,847 113,429 3,713 3,825 19,696 4,047 31,281 1,200 1,200 1,200 1,200 4,800 5,000 5,500 6,000 6,500 23,000 200,562 206,579 212,776 219,160 839,077 20,000 The amount in the 2001-02 represents a 10% match towards a Local Law Enforcement Block Grant. 20,000 Equipment purchased in prior year: (5) Radar Units $5,800 Contributed Camcorder 650 (3) Radar Units 3,600 (3) In-Car Video Systems 12,281 Portable Radio 1,758 (1) Replacement computer 1,058 25,147 Vehicles purchased in Discretionary Sales Tax Fund: (7) Marked Patrol Car Replacements $189,000 -65- 1 ~~~ CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET ' POLICE COMMUNITY POLICING UNIT ' The Community Policing Unit serves as a law enforcement liaison between the community, the Police department, and Code Enforcement. Works with the community and law enforcement to address problems of ' all sorts. Also serves as the False Alarm administrator. Attends and conducts community and professional meetings and teaches crime prevention. ' FISCAL YEAR 2002 GOALS AND OBJECTIVES ' - Identify special C.O.P. problems and correct and/or refer as needed. - Monitor and supervise the False Alarm Program. - Provide training classes on various subject matter including crime prevention. - Establish and maintain contact with the community. i~ ii ' PERFORMANCE MEASURES Performance Indicators Actual 1998/1999 Actual 1999/2000 Budget 2000/2001 Projected 2001/2002 Crime Prevention Information Meetings N/A N/A N/A 6 Youth Safety FairBike Rodeos N/A N/A N/A 3 Community Events N/A N/A N/A 8 -66- CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET POLICE COMMUNITY POLICING UNIT BUDGET SUMMARY The proposed 2001-2002 budget for Community Policing is $111,954. This compares to the 2000-01 amended budget of $0, an increase of $111,954 or 100%. Amended 00-01 Proposed Budget 01-02 Difference Personal Services 0 94,850 94,850 Operating Expenses 0 17,104 17,104 Capital Outlay 0 0 0 Total 0 111,954 111,954 Proposed 2001-02 Budget: Major Current Level Changes from 2000-01 Amended Budget: Difference 1. Personal Services -Increase -results from reorganizing the Community Policing Officer function from Police Patrol Division, adding a Clerical I position to be shared with Code Enforcement for Alarm Ordinance and Code Enforcement and an estimate increase of 25% in health insurance premiums. 94,850 Operating Expenses -Increase -results from reorganizing operating costs of Community icing Officer from Police Patrol Division. 17,104 -67- CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET PROGRAM BUDGET DESCRIPTION FOR THE COMMUNITY POLICING UNIT STAFFING NATURE OF ACTIVITY 00-O1 01-02 01-02 75.00% Community Relations -Provide full police services to the Community. Conduct securi surveys. Coordinate Community Service Volunteer Program. Coordinate public service media segments. Provide commercial and residential security training sessions. 25.00% Community Policing -Prepare and implement public assistance/community policin initiatives. 0.00% 100.00% ' PERSONAL SERVICES SCHEDULE COMMUNITY POLICING UNIT Pay Position Range )NIlVIUNITY POLICING OFFICER 26,312/37,565 .ERICAL ASSISTANT I 17,899/32,327 tOSSING GUARDS TEMP (6) Projected Proposed Position Years Expense Budget Grade 99-00 00-01 01-02 00-01 01-02 27 0.00 0.00 1.00 32,000 13 0.00 0.00 1.00 18,500 0.00 0.00 3.00 25,200 0.00 0.00 TOTAL SALARIES OVERTIME FICA CLOTHING ALLOWANCE DEFERRED COMPENSATION CHAPTER 185 RETIREMENT GROUP HEALTH INSURANCE DEPENDENT HEALTH INSURANCE PREMNM EMPLOYEE ASSISTANCE PROGRAM TOTAL PERSONAL SERVICES 0 75,700 ~ 2,500 6,024 540 1,665 863 6,800 2,400 23 -68- ~ CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET POLICE COMMUNITY POLICING UNIT Code: 010044 Account Number Description FY 98/99 Actual FY 99/00 Actual FY 00/O1 Budget Actual to 5/31/01 FY 00/Ol Projected FY 01/02 Adopted Budget PERSONAL SERVICES 511200 REGULAR SALARIES AND WAGES 0 75,700 511400 OVERTIME 0 2,500 512100 FICA 0 6,024 512215 CLEANING ALLOWANCE 0 540 512250 CHAPTER 185 RETIREMENT 0 863 512301 GROUP HEALTH INSURANCE 0 6,800 512305 DEPENDENT HEALTH INS PREMIUM 0 2,400 512309 EMPLOYEE ASSISTANCE PROGRAM 0 23 TOTAL PERSONAL SERVICES 0 0 0 0 0 94,850 OPERATING EXPENDITURES 534000 TRAVEL & PER DIEM 0 1,000 534101 TELEPHONE 0 1,559 534310 ELECTRIC 0 1,926 534320 WATER/SEWER 0 152 534620 R & M-VEHICLES 0 2,000 534630 R & M-OFFICE EQUIPMENT 0 300 534640 R & M-OPERATING EQUIPMENT 0 300 534650 R & M-RADIO 0 500 534800 PROMOTIONAL ACTIVITIES 0 1,000 535200 DEPARTMENTAL SUPPLIES 0 600 535210 COMPUTER SUPPLIES 0 200 535230 SMALL TOOLS & EQUIPMENT 0 1,350 535260 GAS AND OIL 0 3,667 535270 UNIFORMS AND SHOES 0 1,300 535275 SAFETY EQUIPMENT 0 100 535410 DUES AND MEMBERSHIPS 0 70 535420 BOOKS AND PUBLICATIONS 0 80 535450 TRAINING AND EDUCATION 0 1,000 TOTAL OPERATING EXPENDITURES 0 0 0 0 0 17,104 CAPITAL OUTLAY 606400 EQUIPMENT 0 0 TOTAL CAPITAL OUTLAY 0 0 0 0 0 0 TOTAL COMMUNITY POLICING 0 0 0 0 0 111,954 CAPITAL OUTLAY SCHEDULE COMMUNITY POLICING UNIT Priority EXPENDITURES PER FISCAL YEAR Number Description 2001-02 2002-03 2003-04 2004-OS 2005-06 TOTAL 1 Laptop Computer 2,000 4,000 6,000 2 Power Point Projector 2,500 2,500 -6y- i~ i~ CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET ' CODE ENFORCEMENT DIVISION The Code Enforcement Division enforces codes to ensure the beauty and character of the City by responding ' to citizen complaints and self initiation enforcement. Also, provides support to the Code Enforcement Board, administers and enforces the false alarm ordinance and assists residents with false alarm problems. i~ ii FISCAL YEAR 2001 ACCOMPLISHMENTS / Improved call tracking system by routing calls through dispatch. / Developed an Activity Reporting System to Track Accomplishments of Officers. FISCAL YEAR 2002 GOALS AND OBJECTIVES - To assist City residents in maintaining compliance with City Codes via proactive and reactive enforcement. - Professionally investigate code enforcement complaints, follow up on compliance and act on non- compliance and maintain at least 95% code compliance without litigation. - Provide assistance, training and enforcement of new alarm ordinance to reduce the number of false alarms. - Improve documentation of code enforcement officer activities and enforcement actions by improving statistical records system. - Increase by at least 10% the number of code infractions acted upon. Note: Code Enforcement reorganized from Growth Management in May 2000. pTl?Ti'lIAMAN!-'F. MF.ACTTRF.C _ Y_~ __.~__ . __ _ _ --- - Performance Indicators Actual 1998/1999 Actual 1999/2000 Budget 2000/2001 Projected 2001/2002 Water Violations N/A 98 100 100 Parking Violations N/A 65 48 70 Code Violations N/A 1,144 570 600 Illegal Signs N/A 34 32 35 -70- CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET CODE ENFORCEMENT DIVISION BUDGET SUMMARY The proposed 2001-2002 budget for Code Enforcement is $117,785. This compares to the 2000-01 amended budget of $93,199, an increase of $24,586 or 26.4% Amended 00-01 Proposed Budget 01-02 Difference Personal Services 84,625 87,970 3,345 Operating Expenses 8,574 9,874 1,300 Capital Outlay 0 19,941 19,941 Total 93,199 117,785 24,586 Proposed 2001-02 Budget: Major Current Level Changes from 2000-01 Amended Budget: Difference 1. Personal Services -Increase -due to 6% CWA contracted negotiated increase for nonpublic safety employees and an estimated 25% increase in health insurance premiums offset by a decrease in overtime costs. 3,345 2. Operating Expenses -Increase -due to increases in travel and education, reallocated utility costs from other divisions and R&M costs, offset by decreases in fuel costs, small tools and equipment and postage. 1,300 3. Capital Outlay -Increase -Replacement of aging computers and adding digital cameras to be used for evidence, as well as a truck for Code Enforcement. 19,941 -71- CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET PROGRAM BUDGET DESCRIPTION FOR THE CODE ENFORCEMENT DIVISION STAFFING NATURE OF ACTIVITY 00-O1 01-02 01-02 60.00% 60.00% Citizen Complaints -Respond to complaints of city ordinance violations and self-initiate code compliance and enforcement. 30.00%~ 30.00% -Follow up on notices of violations to ensure compliance. 5.00%I 5.00%ICode Enforcement Board -Provide direct support to Code Enforcement Board for Enforcement hearings. 5.00%I 5.00%IDocumentation - To document complaints, as well as self-initiated actions, write and follow up letters prepare documentation for Code Enforcement Board. 100.00%I 100.00%~ PERSONAL SERVICES SCHEDULE CODE ENFORCEMENT DIVISION Projected pay Position Years Expense Position Ran a Grade 99-00 00-01 01-02 00-01 )DE ENFORCEMENT OFFICER (CWA) 22,443/31,117 22 0.42 1.00 1.00 17,907 )DE ENFORCEMENT OFFICER (PBA) 26,312/37,565 27 0.58 1.00 1.00 37,274 1.00 2.00 2.00 TOTAL SALARIES 55,181 Proposed Budget 01-02 26,500 ~ 66,000 ~ OVERTIME 1,000 1,000 CLEANING ALLOWANCE 540 540 FICA 4,462 5,435 DEFERRED COMPENSATION 1,612 2,385 CHAPTER 185 942 1,114 GROUP HEALTH INSURANCE 5,211 8,600 DEPENDENT HEALTH INS. PREMIUM 2,244 2,850 EMPLOYEE ASSISTANCE PROGRAM 40 46 TOTAL PERSONAL SERVICES 71,232 87,970 -72- CODE ENFORCEMENT DIVISION Code: 010045 Account Number Descriation FY 98/99 Actual FY 99/00 Actual FY 00/01 Budget Actual to 5/31/01 FY 00/Ol Proiected FY 01/02 Adopted Budget PERSONAL SERVICES 511200 REGULAR SALARIES AND WAGES 0 23,843 62,000 33,236 55,181 66,000 511400 OVERTIME 0 17 4,500 1,092 1,000 1,000 512100 FICA 0 1,882 5,129 2,555 4,462 5,435 512215 CLOTHING ALLOWANCE 158 540 360 540 540 S 12225 DEFERRED COMPENSATION 0 910 2,205 536 1,612 2,385 512250 CHAPTER 185 RETIREMENT 2 951 622 0 1,114 512301 GROUP HEALTH INSURANCE 0 2,342 6,900 3,169 5,211 8,600 512305 DEPENDENT HEALTH INS PREMIUM 0 18 2,350 1,498 2,244 2,850 512309 EMPLOYEE ASSISTANCE PROGRAM 0 17 50 25 40 46 TOTAL PERSONAL SERVICES 0 29,189 84,625 43,093 70,290 87,970 OPERATING EXPENDITURES 534000 TRAVEL & PER DIEM 0 0 600 306 600 1,200 534101 TELEPHONE 0 354 625 351 584 642 534105 CELLULAR TELEPHONES 35 189 208 534120 POSTAGE 0 S 135 3 100 534310 ELECTRIC 812 534320 WATER/SEWER 152 534620 R & M -VEHICLES 0 75 725 16 709 850 534630 R & M -OFFICE EQUIPMENT 0 134 1,004 315 709 800 534650 R & M -RADIO MAINTENANCE 0 150 SO 150 200 535200 DEPARTMENTAL SUPPLIES 0 701 500 248 291 500 535210 COMPUTER SUPPLIES 0 135 51 84 150 535230 SMALL TOOLS & EQUIPMENT 0 900 900 500 535260 GAS AND OIL 444 2,060 618 1,133 1,760 535270 UNIFORMS AND SHOES 0 450 220 382 600 535410 DUES AND MEMBERSHIPS 0 100 30 70 150 535420 BOOKS AND PUBLICATIONS 0 50 50 50 535450 TRAINING AND EDUCATION 0 65 1,140 380 1,000 1,200 TOTAL OPERATING EXPENDITURES 0 1,778 8,574 2,620 6,854 9,874 CAPITAL OUTLAY 606400 EQUIPMENT 0 0 0 0 0 19,941 TOTAL CAPITAL OUTLAY 0 0 0 0 0 19,941 TOTAL CODE ENFORCEMENT 0 30,967 93,199 45,713 77,144 117,785 NOTE: Code Enforcement reorganized as a division of the Police Department in May 2000 -73- In u CAPITAL OUTLAY SCHEDULE CODE ENFORCEMENT DIVISION Priority EXPENDITURES PER FISCAL YEAR Number Description 2001-02 2002-03 2003-04 2004-05 2005-06 TOTAL 1 Computer Replacements (2) 2,400 1,300 3,700 2 Digital Cameras 1,000 1,000 4 Truck-1/2 Ton P/LJ (PD-Code Enforcement) 16,541 16,541 19,941 0 0 1,300 0 21,241 No vehicles or equipment purchased in prior year. i~ ~~ I, ~ -74- CITY OF S~B~~T~N HOME OF PELICAN ISLAND This Page Intentionally Left Blank -75- i~ II i~ i~ CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET POLICE DETECTIVE DIVISION The Police Detective Division is under the supervision of a Lieutenant and a sergeant and is staffed by four (4) sworn investigators and one civilian I.D. technician. One investigator is assigned to the Countywide Multi- Agency Crime Elimination Unit (MACE) managed by the Indian River County Sheriffs Office. The other three investigators are assigned to cases involving crimes against persons, crimes against property and general investigations. The I.D. technician is the custodian of the evidence/property room and processes crime scenes for evidence. FISCAL YEAR 2001 ACCOMPLISHMENTS 1 / All investigators received 40 hours of in-service training in areas of high-liability plus additional training in technical skills. ' / The Detective Sergeant, as Accreditation Manager has brought the agency to the level necessary for inspection in early 2002. / Detectives cleared 47 cases out of 71 cases assigned resulting in nine (9) felony arrests and six (6) warrants issued. FISCAL YEAR 2002 GOALS AND OBJECTIVES - Maintain an efficient and effective response to criminal activity. - Professionally investigate cases, arrest suspects and vigorously prosecute perpetrators. - Ensure victims are provided information on available Victims Assistance programs. - Maintain an efficient orderly case management and follow up system. - Increase the solution rates on all property crimes. - Provide at least 40 hours of training and professional development courses, per officer, per year. v~n~nuM~NrF MF.ACTTRF.C j y~4 v Y Performance Indicators Actual 1998/1999 Actual 1999/2000 Budget 2000/2001 Projected 2001/2002 Burglary Investigations Assault Investigations 148 224 99 212 72 130 80 135 Sexual Assault Investigations 7 1 1 2 Vehicle Theft Investigation 19 13 18 20 Robbery Investigations 1 1 2 3 Larceny Investigations Juvenile Arrests 353 86 306 120 274 96 280 100 Murder/Attempted Murder Investigations 1 2 3 3 -76- CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET POLICE DETECTIVE DIVISION BUDGET SUMMARY The proposed 2001-2002 budget for Police Detectives is $442,711. This compares to the 2000-01 amended budget of $363,553, an increase of $79,158 or 21.8% Personal Services Operating Expenses Capital Outlay Total Proposed 2001-02 Budget: Major Current Level Changes from 2000-01 Amended Budget: Amended 00-01 Proposed Budget 01-02 Difference 301,875 343,553 41,678 55,178 67,077 11,899 6,500 32,081 25,581 363,553 442,711 79,158 Difference I1. Personal Services -Increase -results from one full year of Evidence Technician position and an estimated 25% increase in health insurance premiums. 41,678 . Operating Expenses -Increase -due to increases in professional services for the Treasure 'oast Joint Evidence Lab, increases in Travel and Education, increase in Cellular service vextels) and telephone service offset by a decrease in pager costs, and an increase in fuel costs, ffset by a reallocation of utility costs to the other divisions and units. 11,899 3. Capital Outlay -Increase -Necessary equipment purchases of surveillance system and a color photo printer for printing pictures of suspects, etc., as well as purchase of an Evidence Van funded by Discretionary Sales Tax. 25,581 -77- CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET PROGRAM BUDGET DESCRIPTION FOR THE POLICE DETECTIVE DIVISION STAFFING NATURE OF ACTIVITY 00-O1 01-02 01-02 66.00% 65.00% Investi atg ions -Investigate reported criminal offenses, complete reports on same, conduc interviews, review and assist in the prosecution of suspects. 10.00%~ 10.00°/plOn Scene Irivesti atg ions -Perform on-scene investigations and process crime scenes. 13.00%I 10.00%ICourt Assistance -Obtaining warrants, State Attorney's Office depositions and appear court. 9.00%~ 10.00%~Investigations Assistance -Assist Uniform Division and other agencies with investigations.l 2.00%~ 5.00%~Training and Professional Development. 100.00%) 100.00%I ' PERSONAL SERVICES SCHEDULE D Projected Proposed Pay Position Years Expense Budget Position Range Grade 99-00 00-O1 01-02 00-O1 01-02 LIEUTENANT 40,123/60,689 37E 1.00 1.00 1.00 35,438 48,000 SERGEANTS 31,366/44,741 30 1.00 1.00 1.00 40,856 43,000 INVESTIGATORS, INCL MACE 26,312/37,565 27 4.00 4.00 4.00 131,269 140,000 EVIDENCE TECHNICIAN 23,130/32,032 23 0.00 0.25 1.00 9,440 25,500 6.00 6.25 7.00 TOTAL SALARIES 217,003 256,500 OVERTIME 15,000 15,000 CLEANING ALLOWANCE 6,105 6,250 FICA 18,215 21,247 DEFERRED COMPENSATION 850 2,295 CHAPTER 185 RETIREMENT 5,800 6,150 GROUP HEALTH INSURANCE 19,750 30,100 DEPENDENT HEALTH INSURANCE PREMIUM 4,647 5,850 EMPLOYEE ASSISTANCE PROGRAM 142 161 TOTAL PERSONAL SERVICES 287,512 343,553 -78- CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET POLICE DETECTIVE DIVISION Code: 010047 Account Number Description FY 98/99 Actual FY 99/00 Actual FY 00/O1 Budget Actual to 5/31/01 FY 00/Ol Projected FY 01/02 Adopted Budget PERSONAL SERVICES 511200 REGULAR SALARIES AND WAGES 0 219,305 229,000 141,363 217,003 256,500 511400 OVERTIME 0 17,156 15,000 9,692 15,000 15,000 512100 FICA 0 18,453 19,144 11,796 18,215 21,247 512215 CLEANING ALLOWANCE 0 6,240 6,250 4,892 6,105 6,250 512225 DEFERRED COMPENSATION 0 0 0 0 850 2,295 512250 CHAPTER 185 RETIREMENT 0 5,264 6,256 3,857 5,800 6,150 512301 GROUP HEALTH INSURANCE 0 19,003 21,435 12,789 19,750 30,100 512305 DEPENDENT HEALTH INS PREMIUM 4,211 4,650 1,298 4,647 5,850 512309 EMPLOYEE ASSISTANCE PROGRAM 138 140 83 142 161 TOTAL PERSONAL SERVICES 0 289,770 301,875 185,770 287,512 343,553 OPERATING EXPENDITURES 533100 PROFESSIONAL SERVICES 0 17,562 18,789 14,092 18,790 21,264 534000 TRAVEL & PER DIEM 0 1,658 3,850 1,663 3,851 6,000 534101 TELEPHONE 0 3,466 4,522 2,515 4,461 5,711 534105 CELLULAR TELEPHONE 0 1,375 1,790 881 1,379 3,600 534110 1NTERNET ACCESS 0 237 675 435 575 580 534115 ON-LINE SERVICES 0 1,325 650 0 650 1,500 534310 ELECTRIC 0 4,112 4,468 2,959 4,351 3,342 534320 SEWER/WATER 0 316 275 164 275 152 534410 PAGER LEASES 0 616 639 419 639 0 534420 EQUIPMENT LEASES 0 408 400 0 400 400 534620 R & M-VEHICLES 0 1,417 1,800 1,481 1,800 1,800 534630 R & M-OFFICE EQUIPMENT 0 1,786 1,000 250 1,000 1,000 534640 R & M-OPERATING EQUIPMENT 0 571 470 0 470 500 534650 R & M-RADIOS 0 235 650 250 650 960 535200 DEPARTMENTAL SUPPLIES 0 2,969 2,800 1,488 2,800 2,800 535210 COMPUTER SUPPLIES 0 681 500 288 500 500 535230 SMALL TOOLS & EQUIPMENT 0 843 700 245 700 1,000 535260 GAS AND OIL 0 3,929 3,500 2,194 4,211 7,068 535270 UNIFORMS AND SHOES 0 1,582 2,100 1,241 2,100 2,100 535410 DUES AND MEMBERSHIPS 0 250 500 95 500 500 535420 BOOKS AND PUBLICATIONS 0 592 300 47 300 300 535450 TRAINING AND EDUCATION 0 2,087 4,800 3,003 4,801 6,000 TOTAL OPERATING EXPENDITURES 0 48,017 55,178 33,710 55,203 67,077 CAPITAL OUTLAY 606400 VEHICLES AND EQUIPMENT 0 17,312 6,500 5,819 5,819 32,081 TOTAL CAPITAL OUTLAY 0 17,312 6,500 5,819 5,819 32,081 TOTAL POLICE DETECTIVES 0 355,099 363,553 225,299 348,534 442,711 Note: FY 98/99 expenditures included in Police Administration Division -79- CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET 1 CAPITAL OUTLAY SCHEDULE POLICE DETECTIVE DIVISION Priority Number Description 1 Personal Computers 2 Surveillance Equipment 3 Photo Color Printer 4 Van (PD-Investigative Division) 5 Unmarked Vehicles 6 Portable radios/speaker mics/chargers 7 Lap Top Computers (Replacements) ' Equipment purchased in prior year: Computer Voice Stress Analyzer EXPENDITURES PER FISCAL YEAR 2001-02 2002-03 2003-04 2004-05 2005-06 TOTAL 1,200 2,300 2,300 2,300 8,100 8,500 2,000 10,500 4,060 4,060 18,321 18,321 18,000 39,000 39,000 96,000 15,000 15,000 2,500 2,500 $5,819 -80- CITYOF 5~~ HOLE OF PELICAN ISLAND This Page Intentionally Left Blank -81- i~ CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET SUPPORT SERVICES DIVISION The Support Services Division is responsible for the processing, distribution, and computer entries of incident reports, citations, warnings, parking tickets, trespass warnings and other records processing incidental to police records. The division also provides residents and officers with reports for court and insurance purposes, as well as fingerprinting residents when requested, tracking House Watch participants and providing Florida Department of Law Enforcement (FDLE) with Uniform Crime Reports (LTCR). In addition, the division is responsible for purchasing and coordination of Fleet maintenance. This division is being created in the Fiscal Year 2001-2002 budget year for purposes of creating a cost center to track costs associated with record maintenance, purchasing and Fleet maintenance for the Police Department. FISCAL YEAR 2002 GOALS AND OBJECTIVES - To redesign and remodel a more efficient work area to accommodate two clerical positions in the Records office. - Implement a vehicle purchasing plan for the department and create a standardized repair and maintenance program for vehicles and equipment. -82- CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET POLICE SUPPORT SERVICES DIVISION BUDGET SUMMARY The proposed 2001-2002 budget for Support Services Division is $216,064. This compares to the 2000-01 amended budget of $0, an increase of $216,064 or 100%. Amended 00-01 Personal Services ~ Operating Expenses 0 Capital Outlay 0 Total 0 Proposed 2001-02 Budget: Major Current Level Changes from 2000-O1 Amended Budget: Proposed 01-02 Difference 193,371 193,371 21,693 21,693 1,000 1,000 216,064 216,064 Difference 1. Personal Services -Increase -results from reorganizing the Records function from the Police Administration Division, as well as a 6% contracted negotiated increase for all nonpublic safety employees and an estimated 25% increase in health insurance premiums. 193,371 2. Operating Expenditures -Increase -results from reorganizing the Records function from the Police Administration Division. 21,693 Capital Outlay -Increase -cost associated with equipment for remodeled records office. 1,000 I -83- I. CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET PROGRAM BUDGET DESCRIPTION FOR THE SUPPORT SERVICES DIVISION STAFFING NATURE OFACTIVITY 00-01 01-02 01-02 50.00% Records Mana eg ment -Processing, distributing and entering incident reports, citations, warnings, parking tickets, trespass warnings, and other related records management for th Divisions of the Police Department. 20.00% 'Citizen Requests -Respond to citizen and agency requests for incident reports, acciden reports, and local checks by fax, mail or phone. Providing officers with information whe requested, signing for, processing and entering subpoenas. Providing records informatio to citizens in person or by phone. 10.00% Reporting -Provide FDLE with UCR reports, update UCR, prepare and provide statistics, update pin map. 5.00% Fingerprinting -Fingerprint residents when requested. 15.00% Administrative -Mail correspondence to housewatch participants and to program donors, collect copy fees, signoff citation fees and alarm fees. 0.00% 100.00% PERSONAL SERVICES SCHEDULE Projected Proposed Pay Position Years Expense Budget Ran a Grade 99-00 00-01 01-02 00-01 01-02 40,123/60,689 37E 0.00 0.00 1.00 55,200 25,544/33,675 25 0.00 0.00 1.00 28,000 18,221/25,251 15 0.00 0.00 1.00 19,500 17;202/23,816 13 0.00 0.00 2.00 40,000 0.00 0.00 5.00 TOTAL SALARIES 0 142,700 OVERTIME 500 FICA 11,649 CLOTHING ALLOWANCE 540 DEFERRED COMPENSATION 8,737 CHAPTER 185 RETIlZEMENT 1,380 GROUP HEALTH INSURANCE 21,300 DEPENDENT HEALTH INSURANCE PREMIUM 6,450 EMPLOYEE ASSISTANCE PROGRAM 115 TOTAL PERSONAL SERVICES 0 193,371 i ~ aa. CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET POLICE SUPPORT SERVICES DIVISION Code: 010048 Account Number Description FY 98/99 Actual FY 99/00 Actual FY 00/O1 Budget Actual to 5/31/01 FY 00/O1 Projected FY 01/02 Adopted Budget PERSONAL SERVICES 511200 REGULAR SALARIES AND WAGES 0 142,700 511400 OVERTIME 0 500 512100 FICA 0 11,649 512215 CLEANING ALLOWANCE 0 540 512225 DEFERRED COMPENSATION 0 8,737 512250 CHAPTER 185 RETIREMENT 0 1,380 512301 GROUP HEALTH INSURANCE 0 21,300 512305 DEPENDENT HEALTH INS PREMIUM 0 6,450 512309 EMPLOYEE ASSISTANCE PROGRAM 0 115 TOTAL PERSONAL SERVICES 0 0 0 0 0 193,371 OPERATING EXPENDITURES 534000 TRAVEL & PER DIEM 0 1,000 534101 TELEPHONE 0 3,263 534105 CELLULAR TELEPHONE 0 290 534310 ELECTRIC 0 2,228 534320 WATER/SEWER 0 152 534410 PAGERS 0 189 534620 R & M-VEHICLES 0 500 534630 R & M-OFFICE EQUIPMENT 0 2,500 534640 R & M-OPERATING EQUIPMENT 0 1,000 534650 R & M-RADIO 0 500 535200 DEPARTMENTAL SUPPLIES 0 4,300 535210 COMPUTER SUPPLIES 0 2,500 535230 SMALL TOOLS & EQUIPMENT 0 1,142 535260 GAS AND OIL 0 629 535270 UNIFORMS AND SHOES 0 400 535420 BOOKS AND PUBLICATIONS 0 200 535450 TRAINING AND EDUCATION 0 900 TOTAL OPERATING EXPENDITURES 0 0 0 0 0 21,693 CAPITAL OUTLAY 606400 EQUIPMENT 0 1,000 TOTAL CAPITAL OUTLAY 0 0 0 0 0 1,000 TOTAL SUPPORT SERVICES 0 0 0 0 0 216,064 -85- CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET ' CAPITAL OUTLAY SCHEDULE SUPPORT SERVICES DIVISION Priority EXPENDITURES PER FISCAL YEAR Number Description 2001-02 2002-03 2003-04 2004-OS 2005-06 TOTAL 1 Reconstruct Records Office to comply with FLC W/C Guidelines 1,000 1,000 2 Records Management System Replacement 60,000 60,000 1,000 0 0 60,000 0 61,000 -86- CITY OF HOLE OF PELICAN ISLAND This Page Intentionally Left Blank -87- SEBasTIq~ ~~ . CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET POLICE DISPATCH UNIT The Police Dispatch Unit operates around the clock and takes calls for police service from the public, dispatches calls to officers, provides informational services to officers, and monitors and records their activities. Dispatch uses a number ofstate-of--the-art automated systems which are linked to statewide and nationwide databases. FISCAL YEAR 2001 ACCOMPLISHMENTS / Completion of training for one dispatcher to be a Certified Communications Training Officer. / FCIC/NCIC certification for two additional dispatchers. FISCAL YEAR 2002 GOALS AND OBJECTIVES - To provide efficient communication operations for all emergency and non-emergency radio traffic. - To monitor all radio traffic for: road patrol officers, detectives, code enforcement officers, administrators, volunteers, and outside agency assistance requests. - To enhance officer safety and efficient response to the public needs by training and equipping dispatchers. - To improve methods of receiving and dispatching 911 and nor-emergency calls. - To reduce the hold time for dispatching code violations by answering all phone calls for Code Enforcement. vTi2T(1RMSNfF. MF.ACTTRF.C v Performance Indicators Actual 1998/1999 Actual 1999/2000 Budget 2000/2001 Projected 2001/2002 911 Calls Received 2,153 2,660 3,038 3,166 Code Violation Calls Received 12 787 825 863 Total Calls Received 33,029 30,929 28,878 27,438 Calls Per Dispatcher 4,129 3,866 3,209 3,049 -88- CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET POLICE DISPATCH UNIT BUDGET SUMMARY proposed 2001-2002 budget for Police Dispatch is $339,933. compares to the 2000-01 amended budget of $309,817, an ;ase of $30,116 or 9.7% Amended 00-01 Proposed Personal Services Budget 01-02 Difference Operating Expenses 265,544 305,436 39,892 Capital Outlay 31,524 31,247 (277) Total 12,749 3,250 (9,499) 309,817 339,933 30,116 Proposed 2001-02 Budget: Major Current Level Changes from 2000-01 Amended Budget: Difference 1. Personal Services -Increase -due to conversion of two part-time dispatchers to full time in 2nd quarter of FY 2001, now full year of cost associated with change, a 6% CWA negotiated increase for all nonpublic safety employees and an estimated 25% increase in health insurance premiums. 39,892 2. Operating Expenses -Decrease -results from a reallocation of electric charges to other divisions/units offset by increases in travel and education. (277) 3. Capital Outlay -Decrease -results from purchases in prior year satisfied the need for replacement equipment for dispatching purposes. (9,499) -89- ~i1 CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET PROGRAM BUDGET DESCRIPTION FOR THE POLICE DISPATCH UNIT STAFFING NATURE OF ACTIVITY 00-01 01-02 01-02 50.00% Dispatching -Receive and dispatch calls for police services, including felony in prof and emergency calls. Supply information to officers and callers. Record police ac taken on calls for service. 25.00% Calls -Receive complaint calls from public and emergency 9-1-1 calls 15.00% Information retrieval -Check auto tags, VIN's, individuals, articles through the auton in-house records system and FCIC/NCIC systems. Send and receive LETS and messases. le Enforcement -Receive, document and dispatch code enforcement complaints. fining and Professional Development. t ' PERSONAL SERVICES SCHEDULE Projected Proposed pay Position Years Ezpense Budget Ran a Grade 99-00 00-O1 01-02 00-O1 01-02 21,174/28,766 20 1.00 1.00 1.00 28,833 29,000 19,365/26,832 17 6.00 6.00 8.00 149,159 188,000 19,365/26,832 17 1.00 1.00 0.00 10,025 - 8.00 8.00 9.00 TOTAL SALARIES 188,017 217,000 OVERTIME 12,000 9,000 FICA 16,678 17,289 DEFERRED COMPENSATION 18,002 20,340 GROUP HEALTH INSURANCE 26,298 38,600 DEPENDENT HEALTH INSURANCE PREMIUM 2,370 3,000 EMPLOYEE ASSISTANCE PROGRAM 207 207 TOTAL PERSONAL SERVICES 263,572 305,436 i,~ w POLICE DISPATCH UNIT Code: 010049 Account Number Description FY 98/99 Actual FY 99/00 Actual FY 00/Ol Budget Actual to 5/31/01 FY 00/Oi Projected FY 01/02 Adopted Budget PERSONAL SERVICES 511200 REGULAR SALARIES AND WAGES 0 164,189 193,000 112,161 188,017 217,000 511400 OVERTIME 0 12,238 12,000 8,787 12,000 9,000 512100 FICA 0 14,199 17,094 9,768 16,678 17,289 512225 DEFERRED COMPENSATION 0 10,689 16,740 9,228 18,002 20,340 512301 GROUP HEALTH INSURANCE 0 17,453 24,100 14,716 26,298 38,600 512305 DEPENDENT HEALTH INS PREMIUM 0 768 2,400 1,024 2,370 3,000 512309 EMPLOYEE ASSISTANCE PROGRAM 0 165 210 125 207 207 TOTAL PERSONAL SERVICES 0 219,701 265,544 155,809 263,572 305,436 OPERATING EXPENDITURES 534000 TRAVEL & PER DIEM 0 818 1,000 1,072 1,000 1,700 534101 TELEPHONE 0 5,876 4,522 2,515 4,461 4,895 534108 800 MHZ LINES 0 4,442 4,652 2,714 4,652 5,257 534109 ANUALI TRANSFERS 0 0 0 0 534110 INTERNET ACCESS 0 20 0 0 120 534115 ON-LINE SERVICES 0 150 150 150 534310 ELECTRIC 0 4,111 4,468 2,959 4,351 2,228 534320 SEWER/WATER 0 316 275 164 152 534410 PAGER LEASES 0 169 207 72 87 95 534420 EQUIPMENT LEASES 0 3,790 4,500 3,000 4,500 4,500 534630 R & M-OFFICE EQUIPMENT 0 760 2,000 400 2,000 2,000 534640 R & M-OPERATING EQUIPMENT 0 700 700 0 700 700 534650 R & M-RADIOS 0 477 2,700 113 2,700 2,700 535200 DEPARTMENTAL SUPPLIES 0 2,315 2,800 1,922 2,800 2,800 535210 COMPUTER SUPPLIES 0 394 700 446 700 700 535230 SMALL TOOLS & EQUIPMENT 0 815 1,225 329 1,125 1,125 535410 DUES AND MEMBERSHIPS 0 60 125 0 125 125 535420 BOOKS AND PUBLICATIONS 0 478 500 157 500 500 535450 TRAINING AND EDUCATION 0 759 1,000 966 1,500 1,500 TOTAL OPERATING EXPENDITURES 0 26,300 31,524 16,829 31,351 31,247 CAPITAL OUTLAY 606400 EQUIPMENT 0 4,951 12,749 7,649 7,649 3,250 TOTAL CAPITAL OUTLAY 0 4,951 12,749 7,649 7,649 3,250 TOTAL POLICE DISPATCH 0 250,952 309,817 180,287 302,572 339,933 Note: FY 98/99 expenditures included in Police Administration Division -91- ' CAPITAL OUTLAY SCHEDULE 1 POLICE DISPATCH UNIT Priority Number Description 1 FCIC/NCIC terminal replacement 2 Replace Personal Computer on LAN 3 Computer Aided Dispatch 4 Replace Chairs 5 Add Personal Computer on LAN EXPENDITURES PER FISCAL YEAR 2001-02 2002-03 2003-04 2004-05 2005-06 TOTAL 2,000 2,100 4,100 1,250 2,100 3,350 30,000 30,000 1,700 1,700 2,100 2,100 Equipment purchased in prior year: (1) Network Server Computer & install i~ i~ i~ i~ i~ $7,649 -92- CITY OF HOLE OF PELICAN ISLAND This Page Intentionally Left Blank -93- SEBasTtgN CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET ENGINEERING DEPARTMENT ' The Engineering Department administers all the City's Capital Improvements Program for construction of new infrastructure systems and maintenance of existing infrastructure. The department provides technical support ' to other departments and assists the public on engineering-related issues. ' FISCAL YEAR 2001 ACCOMPLISHMENTS / Established Traffic Safety Program via stop bar approach lines and traffic control devices. ' / Completed capital and fund sponsored projects -Rotary Observation Pier, Stonecrop Dam, Skate Facility, Partial paving completion, Design and construction of Old Stratton/Barber Street, Sidewalk construction ' along Fleming and Orange Avenue. / Design and implementation of Schumann Boat Ramp. ' FISCAL YEAR 2002 GOALS AND OBJECTIVES - Establish both internal and external procedures for service requests from citizens and other departments ' and provide tracking procedures through completion and establish good rapport with citizens. - To coordinate, plan, design, prepare bid documents and supply construction management and inspections ' for all capital projects in the City. - Receive, review and approve drainage plans and driveway permits for new home construction. ' - Develop enhanced procedures for tracking inspections, drainage and driveways. - Provide enhanced education and training opportunities for all personnel for purposes of maintaining licenses and increasing technical knowledge. - Continuance of sidewalk/bikewayprnjects and paving projects. - Development of Riverview Park. - Development of a Stormwater Master Plan. - Continuance of Traffic Safety Projects. - Continuance of citizen oriented studies. - Development of CDBG Program. - Continuance of fund request activities. -94- CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET ENGINEERING DEPARTMENT BUDGET SUMMARY The proposed 2001-2002 budget for Engineering is $325,371. This compares to the 2000-01 amended budget of $271,381, an increase of $53,990 or 19.9%. Amended 00-01 Proposed Budget 01-02 Difference Personal Services 243,180 290,747 47,567 Operating Expenses 19,401 21,290 1,889 Capital Outlay 8,800 13,334 4,534 Total 271,381 325,371 53,990 Proposed 2001-02 Budget: Major Current Level Changes from 2000-01 Amended Budget: Difference 1. Personal Services -Increase -due to full year of full-time road inspector, 6% CWA contract negotiated increase in wages, and an estimated 25% increase in health insurance benefits. 4"7,567 2. Operating Expenses -Increase -due to increase in Engineering fees, Travel & Education, and fuel charges, offset by decreases in Small Tools & Equipment and Departmental Supplies. 1,889 3. Capital Outlay -Increase -results from programming a vehicle for the Engineer and a handheld radio for the Road Inspector. 4,534 -95- CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET PROGRAM BUDGET DESCRIPTION FOR THE ENGINEERING DEPARTMENT STAFFING NATURE OFACTIVITY 00-O1 01-02 01-02 29.50% 15.00% Departmental -Director planning, correspondence, citizen contact, purchasing, budgeting, payroll, management and supervision, records management and maintenance. 16.70% 10.00% Service Requests -Administration, Inspection and Work Order Preparation, Tracking. 27.90% 15.00% Capital Projects -Planning ,Design, Specifications Consultant Coordination Bidding Contracts Construction Management inspections. 16.90% 10.00% Building Construction Activities -Drainage plan Reviews and Driveway Permitti Reviews and inspections. 5.00% 15.00% Inspection -Track Inspections, Drainage & Driveways. 2.70%~ 5.00%I Site Plans and Plat Reviews -Subdivision, Site Plan Reviews and Final Plat Reviews. 0.30%~ 15.00%~Grant Administration -Administer various grants supporting the City's capital projects. 1.00% 15.00% Intergovernmental Coordination -Coordinate Interlocal agreements between the County joint projects and coordinate Joint Participation Agreements with State and fede agencies. ~ 100.00%~ 100.00%~ -96- CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET PERSONAL SERVICES SCHEDULE RING DEPARTMENT Projected Proposed Pay Position Years Expense Budget Position Range Grade 99-00 00-01 01-02 00-01 01-02 TY ENGINEER 58,451/105,569 88E 1.00 1.00 1.00 57,891 61,500 1GINEERING TECHNICIAN 24,062/43,458 23 1.00 1.00 1.00 27,467 29,500 )NSTRUCTION INSPECTOR 24,062/43,458 23 1.00 1.25 2.00 30,289 57,000 )MINISTRATIVE ASSISTANT 22,030/39,788 20 0.00 0.92 1.00 25,864 28,000 ~AFFIC TECHNICIAN 20,740/37,457 18 0.75 1.00 1.00 25,039 28,000 .ERICAL ASSISTANT II 18,948/34,222 15 1.00 1.00 0.00 0 0 :MPORARY PART-TIME 2.50 0.75 0.50 16,397 17,700 7.25 6.92 6.50 TOTAL SALARIES 182,947 221,700 OVERTIME 2,500 2,500 FICA 15,846 17,151 • DEFERRED COMPENS ATION 14,990 18,585 GROUP HEALTH INSU RANCE 16,458 26,000 DEPENDENT HEALTH INSURANCE PR EMIUM 3,775 4,650 EMPLOYEE ASSISTANCE PROGRAM 143 161 TOTAL PERSONAL SERVICES 236,659 290,747 -97- CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET ii1 ENGINEERING DErARTMENT ~~~IP• n~ nnc~ Account Number Descriation FY 98/99 Actual FY 99/00 Actual FY 00/Ol Budget Actual to 5/31/01 FY 00/Ol Projected FY 01/02 Adopted Budget PERSONAL SERVICES 511200 REGULAR SALARIES 202,090 171,968 188,000 118,607 182,947 221,700 511400 OVERTIME 2,957 3,612 2,500 1,376 2,500 2,500 511900 PROJECT PERSONNEL SVCS TRANSFER (5,371) (56,463) 512100 FICA MATCHING 16,266 13,971 15,885 9,345 15,846 17,151 512225 DEFERRED COMPENSATION 11,923 8,836 15,345 9,577 14,990 18,585 512301 GROUP HEALTH INSURANCE 18,759 11,832 17,300 11,565 16,458 26,000 512305 DEPENDENT HEALTH INS PREMIUM 124 1,563 4,000 2,573 3,775 4,650 512309 EMPLOYEE ASSISTANCE PROGRAM 131 94 150 77 143 161 TOTAL PERSONAL SERVICES 246,879 155,413 243,180 153,120 236,659 290,747 OPERATING EXPENDITURES 533150 ENGINEERING 1,925 1,698 2,400 250 250 3,000 534000 TRAVEL & PER DIEM 1,992 1,589 1,200 717 1,200 2,000 534101 TELEPHONE 812 1,146 1,107 769 851 936 534105 CELL PHONE 1 534120 POSTAGE 26 277 76 152 168 534130 EXPRESS MAIL 22 50 25 50 534410 PAGER LEASES 56 534620 R & M -VEHICLES 863 2,664 2,200 2,020 2,200 2,200 534630 R & M -OFFICE EQUIPMENT 631 880 250 28 250 250 534640 R & M -OPERATING EQUIPMENT 219 134 600 353 600 700 534650 R & M -RADIO MAINTENANCE 110 67 300 106 300 250 535200 DEPARTMENTAL SUPPLIES 1,919 2,922 4,350 3,184 2,850 3,000 535210 COMPUTER SUPPLIES 254 911 250 246 250 250 535230 SMALL TOOLS & EQUIPMENT 1,603 1,575 1,100 479 1,100 500 535260 GAS AND OIL 2,260 3,727 3,042 2,211 3,583 4,336 535270 UNIFORMS AND SHOES 60 172 300 223 300 350 535410 DUES AND MEMBERSHIPS 580 570 775 549 505 800 535420 BOOKS AND PUBLICATIONS 84 118 300 304 300 500 535450 TRAINING AND EDUCATION 857 651 900 565 900 2,000 TOTAL OPERATING EXPENDITURES 14,226 18,872 19,401 12,080 15,616 21,290 CAPITAL OUTLAY 606400 EQUIPMENT 1,219 2,808 8,800 7,558 7,558 13,334 TOTAL CAPITAL OUTLAY 1,219 2,808 8,800 7,558 7,558 13,334 TOTAL ENGINEERING 262,324 177,093 271,381 172,758 259,833 325,371 -98- CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET CAPITAL OUTLAY SCHEDULE G DEPARTMENT Priority Number Description 1 Vehicle 2 Hand Held Radio 3 Laser Level 4 Desktop Computer 5 Laser Printer EXPENDITURES PER FISCAL YEAR 2001-02 2002-03 2003-04 2004-OS 2005-06 TOTAL 12,273 12,273 1,061 1,061 3,200 3,200 1,100 1,100 1,100 1,100 4,400 1,500 1,500 3,000 13,334 4,300 2,600 2,600 1,100 23,934 ~ Equipment purchased in prior year: (2) Computer Replacements (1) New Computer Donated City Logo Other equipment purchased assigned to Engineering Function (1) Small GMC Pickup (1) GMC Jimmy $2,626 1,088 5,000 8,714 11,640 15,376 27,016 -99- CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET PUBLIC WORKS DEPARTMENT ROADS AND DRAINAGE DIVISION The Roads and Drainage Division is responsible for the repair and maintenance of the public streets and right- of-ways, control and maintenance of the City's storm water system (including canal maintenance and Swale maintenance), also to provide heavy construction support to other departments as needed. FISCAL YEAR 2001 ACCOMPLISHMENTS / 1,6601inear feet of side yard installations have been completed. / Completed 66,562 feet of swale work. / Cleaned rear ditches and did regular pothole complaints. / Assisted Parks Division and Airport as need and loaned personnel to Engineering. / Completed parking lot preparations and paving at the compound along with other compound improvements. FISCAL YEAR 2002 GOALS AND OBJECTIVES - Continue side Swale installations as needed. - Maintain and continue cleaning major and minor ditches for drainage. - Continue assisting other departments as needed. - Continue with equipment training and CDL training programs. - Continue street and culvert cleaning program and regular maintenance and repairs. n~~~nv~~r ~ l~Tf''Ti' MT A CTTRF.C 1 L1_Z Viu.ia u . va+ ~.~~~~ ~.~+ ~ - ~- Performance Indicators Actual 1998/1999 Actual 1999/2000 Budget 2000/2001 Projected 2001/2002 Miles of Paved Roads 150.0 150.0 150.5 150.5 Parking Lots Maintained Miles of Swales 5 280 6 280 ~ 280 9 280 Linear Feet of Swales Reconstructed 50,000 66,562 7,800 8,400 Miles of Ditches Maintained 50 50 50 50 Catch Basins and Culverts Maintained 150 180 196 248 Note: Linear feet of swales reconstructed decreased in anticipation of changes in Stormwater handling via the Stormwater Master Plan. -100- CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET PUBLIC WORKS DEPARTMENT ROADS AND DRAINAGE DIVISION BUDGET SUMMARY The proposed 2001-2002 budget for the Roads and Drainage Division is $1,146,475. This compares to the 2000-01 amended budget of $1,061,940, an increase of $84,535 or 8.0%. Amended 00-01 Proposed Budget 01-02 Difference Personal Services 761,114 851,992 90,878 Operating Expenses 268,262 221,095 (47,167) Capital Outlay 32,564 73,388 40,824 Total 1,061,940 1,146,475 84,535 Proposed 2001-02 Budget: Major Current Level Changes from 2000-01 Amended Budget: Difference 1. Personal Services -Increase -results from an additional MW II position, a 6% CWA contract negotiated increase in wages and an estimated 25% increase in health insurance r-rPminmc 90,87$ 2. Operating Expenses -Decrease -due to decreases in R&M Operating Equipment, Road Materials, Sod, and Cement, offset by increases in Fuel Charges, Travel and Education, Electric and Uniforms & Shoes. (47,167) 3. Capital Outlay -Increase -results from replacing old and worn out equipment along with the need to provide extended length trailers for towing track vehicles. 40,824 -101- CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET PROGRAM BUDGET DESCRIPTION FOR THE ROADS AND DRAINAGE DIVISION STAFFING NATURE OF ACTIVITY 00-O1 01-02 01-02 10.00% 10.00% Streets and AlleYways -Maintain 150 miles of paved streets. Maintain 7 (seven) municipally owned parking areas. Perform repairs to streets and roadways that are damaged due to deterioration. 70.00%I 50.00%IDrainaQe Maintenance -Clean and spray stormwater swales, ditches and canals. D 9 miles of large canals. Maintain 50 miles of ditches, swales, and side yard ditches. 10.00%I 30.00%ICatch Basins, Manholes and Culverts -Hand clean and mow small drainage Maintain 150 catch basins and large/small culverts. 5.00% 5.00% General Administration -Preparation of budget, update service records. M; equipment records. Review contracts and construction drawings on City Contract Meet with public as necessary. Coordinate employee training and education. 5.00% 5.00% Assisting other C~ Departments -Lift heavy material with cranes, repair roadways sidewalks following storm damage, transport heavy equipment and supplies to work- and grade parks and ballfields. 100.00%I 100.00%l -102- CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET PERSONAL SERVICES SCHEDULE ROADS AND DRAINAGE DIVISION Pay Position RanEe PUBLIC WORKS DIlZECTOR 54,067/97,651 PUBLIC WORKS SUPERINTENDENT 34,498/62,307 ADMINISTRATIVE ASSISTANT 22,030/39,788 MAINTENANCE SUPERVISORS 25,548/46,143 MAINTENANCE WORKER III 21,155/38,207 MAINTENANCE WORKER II 19,973/36,074 MAINTENANCE WORKER I 18,792/33,941 LABORER 15,298/27,630 HEAVY EQUIPMENT OPERATOR 22,030/39,788 CLERICAL ASSISTANT II (P/T) 18,948/34,222 Position Years Projected Proposed Expense Budget 00-01 01-02 53,232 58,300 39,556 42,300 29,726 32,000 110,888 119,000 118,380 127,500 84,855 102,500 110,220 100,000 11,362 39,500 Grade 99-00 00-01 01-02 86E 1.00 1.00 1.00 35E 1.00 1.00 1.00 20 1.00 1.00 1.00 25 0.00 4.00 4.00 18 6.00 5.00 5.00 16 4.25 4.25 5.00 14 6.50 5.75 5.00 12 2.50 0.00 0.00 20 1.00 0.00 0.00 15 0.25 0.50 1.50 23.50 22.50 23.50 TOTAL SALARIES OVERTIME FICA DEFERRED COMPENSATION GROUP HEALTH INSURANCE DEPENDENT HEALTH INSURANCE PREMIUM EMPLOYEE ASSISTANCE PROGRAM TOTAL PERSONAL SERVICES 558,219 621,100 ~ 7,500 7,500 47,266 48,088 52,131 56,574 72,415 98,200 15,991 20,000 530 530 754,052 851,992 -103- CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET ~ PUBLIC WORKS DEPARTMENT ROADS AND DRAINAGE DIVISION r~.~P• n~ nnc~ Account Number Description FY 98/99 Actual FY 99/00 Actual FY 00/O1 Budget Actual to 5/31/01 FY 00/Ol Projected FY 01/02 Adopted Budget PERSONAL SERVICES S 11200 REGULAR SALARIES 412,419 529,278 562,400 332,030 558,219 621,100 511400 OVERTIME 7,768 7,174 7,500 2,473 7,500 7,500 S 11900 PROJECT PERSONAL SVCS TRANSFER (23,248) (7,674) 512100 FICA 33,163 42,842 46,873 25,960 47,266 48,088 512225 DEFERRED COMPENSATION 24,154 39,476 51,291 27,713 52,131 56,574 512301 GROUP HEALTH INSURANCE 53,675 68,301 75,500 42,816 72,415 98,200 512305 DEPENDENT HEALTH INS PREMIUM 186 14,735 17,000 12,170 15,991 20,000 S 12309 EMPLOYEE ASSISTANCE PROGRAM 465 826 850 326 530 830 TOTAL PERSONAL SERVICES 508,582 694,658 761,114 443,488 754,052 851,992 OPERATING EXPENDITURES 533400 OTHER CONTRACTUAL SERVICES 3,702 3,762 3,750 4,200 4,200 3,750 533420 PEST/WEED CONTROL/MOWING 35,041 29,745 35,000 4,700 24,200 35,000 534000 TRAVEL & PER DIEM 1,51 S 1,956 3,895 2,738 3,000 4,000 534101 TELEPHONE 1,876 1,750 1,913 1,288 1,912 2,103 534105 CELLULAR TELEPHONE 487 600 807 798 874 534120 POSTAGE 28 179 S8 SS 89 98 534310 ELECTRIC 2,661 3,086 2,598 3,159 4,311 5,173 534320 SEWER/WATER 5,705 0 874 283 800 609 534380 TRASH PICKUP/HAULING, ETC. 6,192 9,545 11,500 5,566 11,500 10,000 534400 RENTS AND LEASES SSS 1,980 1,320 1,980 1,980 534410 PAGER LEASES S6 216 238 142 219 0 534420 EQUIPMENT LEASES 6,097 3,761 5,000 901 5,000 5,000 534620 R & M-VEHICLES 2,358 3,283 5,000 4,852 5,000 5,000 534630 R & M-OFFICE EQUIPMENT 47 84 180 119 180 ISO 534640 R & M-OPERATING EQUIPMENT 35,638 52,567 41,361 13,966 20,000 25,000 534650 R & M-RADIOS 143 2,903 2,500 442 1,000 1,000 535200 DEPARTMENTAL SUPPLIES 14,062 14,602 8,800 7,668 8,800 9,000 535210 COMPUTER SUPPLIES 535230 SMALL TOOLS & EQUIPMENT 7,512 7,467 9,000 7,291 9,000 9,000 535260 GAS AND OIL 23,934 28,518 25,000 13,880 25,615 30,995 535270 UNIFORMS AND SHOES 6,099 5,717 7,000 3,826 7,000 5,113 535275 SAFETY EQUIPMENT 386 1,641 1,500 1,325 1,500 1,500 535310 ROAD MATERIALS & SUPPLIES 28,983 16,214 30,000 11,767 20,000 20,000 535320 SOD 23,509 42,355 37,500 8,424 20,000 20,000 535350 CEMENT 9,956 19,150 20,000 7,141 10,000 10,000 535355 CULVERT PIPE 7,533 14,646 10,000 7,458 10,000 10,000 535380 SIGN & SIGNALIZATION SUPPLIES 12,340 535410 DUES AND MEMBERSHIPS 98 300 210 200 280 535420 BOOKS AND PUBLICATIONS 276 0 400 394 400 800 535450 TRAINING AND EDUCATION 2,489 770 2,345 1,067 3,000 5,000 TOTAL OPERATING EXPENDITURES 238,138 265,027 268,262 114,689 199,371 221,095 CAPITAL OUTLAY 606400 VEHICLES AND EQUIPMENT 138,786 4,085 32,564 20,007 32,543 73,388 TOTAL CAPITAL OUTLAY 138,786 4,085 32,564 20,007 32,543 73,388 TOTAL ROADS & DRAINAGE 885,506 963,770 1,061,940 578,184 985,966 1,146,475 -104- CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET CAPITAL OUTLAY SCHEDULE ADS AND DRAINAGE DIVISION Priority Number Description 1 30 ft Trailer for equipment (2) 2 Grappling Bucket & Valve 3 Concrete Saw 4 Plasma Cutter 5 Portable generator 6 Hand-held radios 8 @ $911.00 7 Walkbehind saw 8 Bobcat Attachments 9 Brush Trucks (2) 10 Pickup Trucks (2) 11 Compressor and Jackhammer 12 Spreader Box 13 Kaiser Excavator 14 Recycler 15 Dozer EXPENDITURES PER FISCAL YEAR 2001-02 2002-03 2003-04 2004-OS 2005-06 TOTAL 56,000 56,000 7,500 7,500 1,000 1,000 800 800 800 800 7,288 7,288 2,500 2,500 10,000 10,000 90,000 90,000 30,000 30,000 12,000 12,000 4,000 4,000 250,000 250,000 250,000 250,000 110,000 110,000 Equipment purchased in prior year: (1) Computer Replacement $1,15 8 John Deere 4x2 Gator 6,455 (2) Pickup Truck Service Bodies 6,196 Vibratory Plate Compactor 1,500 6' Rotary Cutter 909 Sprayer Tank 2,555 Pallet Fork Frame 900 Buzz Bar Cutter 9,000 Contractor Laser Kit 2,635 Martha Winiger Monument 1,235 Other equipment purchased assigned to Roads & Drainage Function (1) Chevy Malibu (to replace Truck) 14,816 (2) Replacement GMC Sonomas 20,819 (2) Replacement Pickup Trucks 34,141 (2) Replacement Dump Trucks 129,462 (2) Replacement Backhoe Loaders 215,952 (1) Street Sweeper 145,716 (1) Vacuum Truck 189,174 (1) Articulating Arm Truck (Lift Truck) 54,280 -105- i~ i~ CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET PUBLIC WORKS DEPARTMENT BUILDING MAINTENANCE DIVISION The Building Maintenance Division is responsible for maintaining all City-owned facilities and administering several contracts related to maintaining these facilities. FISCAL YEAR 2001 ACCOMPLISHMENTS / Painted Riverview Park restrooms, Garage office, and Tennis Courts restrooms. / Renovated City Clerk's Office resulting a more efficient use of space. ' / Repiped City Hall, Annex and Police Department for County Water hook up. I' FISCAL YEAR 2002 GOALS AND OBJECTIVES - Maintain and repair all City owned buildings and facilities. - Supervise and recommend outside contractors for various jobs within the City. - Support and assist other departments or divisions with general repairs and services. - Educate and train current personnel in general maintenance procedures and requirements. - Manage City Hall Renovation. n~n~nuNr ~ rrr~ ivrF s crTUF.c . _ u . ~~ _.___ __ _ _-_ Performance Indicators Actual 1998/1999 Actual 1999/2000 Budget 2000/2001 Projected 2001/2002 # of Facilities and Sites Maintained 33 33 39 39 Total Square Footage Maintained Total # of Work Orders Completed 53,328 N/A 58,328 210 60,328 220 60,328 350 Total Building Expense per Square Foot 2.76 2.78 2.82 3.19 -106- CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET PUBLIC WORKS DEPARTMENT BUILDING MAINTENANCE DIVISION BUDGET SUMMARY The proposed 2001-2002 budget for the Building Maintenance Division is $198,993. This compares to the 2000-01 amended budget of $175,014, an increase of $23,979 or 13.7%. Amended 00-01 Proposed Budget O 1-02 Difference Personal Services 128,784 146,034 17,250 Operating Expenses 46,230 46,687 457 Capital Outlay 0 6,272 6,272 Total 175,014 198,993 23,979 Proposed 2001-02 Budget: Major Current Level Changes from 2000-01 Amended Budget: Difference 1. Personal Services -Increase -Results from 6% CWA contract negotiated increase in wages and an estimated 25% increase in health insurance premiums. 17,250 2. Operating Expenses -Increase -due to increases in electric, R&M Buildings and Small Tools & Equipment offset by decreases in Environmental Services, Other Contractual Services and R&M Vehicles. 457 3. Capital Outlay -Increase -Necessary purchases of equipment for safety and efficiency. 6,272 -107- '~ '1~ CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET PROGRAM BUDGET DESCRIPTION FOR THE BUILDING MAINTENANCE DIVISION STAFFING NATURE OF ACTIVITY 00-01 01-02 01-02 95.00% 95.00% Pro e Maintenance -Provide continuous maintenance and repair to all City buildi~ and facilities. These maintenance and repair activities are in the following disciplir Design/Construction, Electrical, Painting, Plumbing, Cabinetry, Carpentry, and Genc Maintenance. In addition to skills and trades, we also perform other duties such supporting community activities and seasonal banner installation. Our staff also mo furniture and provides janitorial support to City facilities. 5.00% 5.00% General Administrative - Supervise City facility contractors to ensure cc obligations are enforced, provide general administrative duties to ensure overall operation of City owned facilities, preparation of budget. 100.00%I 100.00% PERSONAL SERVICES SCHEDULE DIVISION OVERTIME 7,800 7,800 FICA 7,715 8,094 DEFERRED COMPENSATION 7,036 9,548 GROUP HEALTH INSURANCE 12,069 17,100 DEPENDENT HEALTH INSURA 3,505 5,400 EMPLOYEE ASSISTANCE PRO( 92 92 TOTAL PERSONAL SERVICES 124,232 146,034 Projected Proposed pay Position Years Expense Budget Position Range Grade 99-00 00-01 01-02 00-O1 01-02 BUILDING MAINTENANCE SUPV. 24,544/34,008 25 1.00 1.00 1.00 24,910 27,000 BUILDING MAINTENANCE TECH. 19,582/35,366 16 1.00 1.00 1.00 25,151 29,500 MAIN'T'ENANCE WORKER I 18,792/33,941 14 2.00 2.00 2.00 35,954 41,500 4.00 4.00 4.00 TOTAL SALARIES 86,015 98,000 -108- CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET BUILDING MAINTENANCE DIVISION Code: 010056 Account Number Description FY 98/99 Actual FY 99/00 Actual FY 00/O1 Budget Actual to 5/31/01 FY 00/Ol Projected FY 01/02 Adopted BudEet PERSONAL SERVICES 511200 REGULAR SALARIES 72,212 82,205 86,500 50,440 86,015 98,000 511400 OVERTIME 8,380 6,142 7,800 4,554 7,800 7,800 511900 PROJECT PERSONNEL SVCS TRANSFER (1,048) (125) 512100 FICA MATCHING 6,690 7,157 7,863 4,326 7,715 8,094 512225 DEFERRED COMPENSATION 5,057 6,649 8,487 4,623 7,036 9,548 513101 GROUP HEALTH INSURANCE 10,259 12,188 13,734 7,584 12,069 17,100 513105 DEPENDENT HEALTH INS PREMI[JM 3,187 4,300 2,099 3,505 5,400 513109 EMPLOYEE ASSISTANCE PROGRAM 83 92 100 56 92 92 TOTAL PERSONAL SERVICES 101,633 117,495 128,784 73,682 124,232 146,034 OPERATING EXPENDITURES 533400 OTHER CONTRACTUAL SERVICES 1,415 1,404 910 757 910 600 533410 ENVIRONMENTAL SERVICES 2,631 2,725 3,100 2,397 3,100 2,010 533415 JANITORIAL SERVICES 735 151 1,000 400 1,000 1,300 533420 PEST/WEED CONTROL 872 1,187 1,302 768 1,302 1,200 534000 TRAVEL & PER DIEM 354 1,200 138 1,200 1,200 534310 ELECTRIC 3,345 6,022 5,268 3,288 5,624 6,211 534320 WATER/SEWER 2,561 3,127 3,875 1,480 3,875 3,702 534380 TRASH PICKUP~IIAULING, ETC. 3,519 160 700 385 700 700 534410 BEEPERS AND PAGERS 54 108 125 76 118 124 534610 R & M -BUILDING 11,597 9,957 10,000 9,283 10,000 10,000 534620 R & M -VEHICLES 484 879 900 381 500 500 534640 R & M -OPERATING EQUIPMENT 622 1,871 350 252 350 350 534650 R & M -RADIOS 85 257 300 198 300 300 535200 DEPARTMENTAL SUPPLIES 1,509 859 600 270 400 600 535220 CLEANING SUPPLIES 10,009 6,005 7,000 3,796 7,000 7,000 535230 SMALL TOOLS & EQUIPMENT 804 1,648 1,000 668 1,000 2,500 535250 BUILDING SUPPLIES 3,514 3,517 2,500 1,427 2,500 2,500 535260 GAS AND OIL 812 1,279 1,500 818 1,500 1,500 535270 UNIFORMS AND SHOES 891 1,003 1,350 958 1,350 1,140 535420 BOOKS AND PUBLICATIONS 159 250 99 250 250 535450 TRAINING AND EDUCATION 119 1,970 3,000 1,095 3,000 3,000 TOTAL OPERATING EXPENDITURES 45,737 44,483 46,230 28,934 45,979 46,687 CAPITAL OUTLAY 606400 EQUIPMENT 2,546 6,773 0 0 6,272 TOTAL CAPITAL OUTLAY 2,546 6,773 0 0 0 6,272 TOTAL BUILDING MAINTENANCE 149,916 168,751 175,014 102,616 170,211 198,993 -109- CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET CAPITAL OUTLAY SCHEDULE BUILDING MAINTENANCE DIVISION Priority Number Description 1 Commercial Buffer 2 Table Saw 3 Commercial Steel Ladder 4 Police Department A/C Pump 5 Handheld Radios (2) @ $911 6 Tables for Community Center 7 Formica Tools 8 Replacement Truck EXPENDITURES PER FISCAL YEAR 2001-02 2002-03 2003-04 2004-OS 2005-06 TOTAL 1,100 1,100 550 550 900 900 1,900 1,900 1,822 1,822 3,900 3,900 2,000 2,000 20,000 22,000 42,000 ^ ' No equipment purchased in prior year. 1 I~ I~ ~~ ' -110- CITY OF SEBASTIA ~N HOME OF PELICAN ISLAND This Page Intentionally Left Blank -111- ~~ CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET '' PUBLIC WORKS DEPARTMENT ' PARKS AND RECREATION DIVISION The Parks and Recreation Division is responsible for all maintenance and upkeep of the City parks and landscape areas. Responsibilities include upkeep of restroom facilities in 9 parks, landscape maintenance, tree maintenance, planting and removal, maintenance and care of hedges, annuals and trees, and provision for tree trimming and removal of trees within the City-owned right-of--ways. Additionally, Parks assists in repairs to the playground/picnic facilities to assure safety and appearance for the citizens, leagues, clubs, and visitors and provides daily maintenance to 7 basebalUsoftball fields and footbalUsoccer fields. In addition, the division is responsible for all irrigation of the City-owned parks and landscaped areas. Mows right-of--ways and ditches. Maintains medians on U.S. land Schumann Drive. FISCAL YEAR 2001 ACCOMPLISHMENTS / New playground equipment, sand, and sidewalks at Creative Playground site of Barber Street Sports Complex. / New playground equipment, sand, and fencing at Riverview Park. / Installed irrigation system at Garden Club Park. / Installed new lighting at Schumann Drive Tennis Courts and resurfaced old courts. / Constructed an outdoor 7,700 square foot Skate Facility for use by in-line and quad skates as well as skateboards. FISCAL YEAR 2002 GOALS AND OBJECTIVES - Continue quality maintenance, daily landscape, and beautification. - Continue Park Improvement Program. - Implement Pepper Tree Eradication Program on City properties. - Upgrade existing and add imgation to City parks and medians. - Implement Landscaping Program for City Hall and other City properties. - Upgrade and install Chemical Storage Building at City Compound to comply with revised EPA regulations. DTDT(li?MAN!''F MF.ACTTRRC _~.__ ~ . ~_ _.___ __ _ _- Performance Indicators Actual 1998/1999 Actual 1999/2000 Budget 2000/2001 Projected 2001/2002 Right-of--way Mowing 150 Miles 150 Miles 150 Miles 150 Miles Large Park Areas 40 Acres 46 Acres 46 Acres 50 Acres Sports Complex 10 Acres 14 Acres 14 Acres 14 Acres City Grounds 7 Acres 7 Acres 7 Acres 7 Acres Medians and Walkways 2 miles 4 miles 5 miles 5 miles -112- CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET PUBLIC WORKS DEPARTMENT PARKS AND RECREATION DIVISION BUDGET SUMMARY The proposed 2001-2002 budget for the Parks & Rec Division is $636,020. This compares to the 2000-01 amended budget of $506,891, an increase of $129,129 or 25.5%. Amended 00-01 Proposed Budget 01-02 Difference Personal Services 368,761 427,668 58,907 Operating Expenses 122,935 176,356 53,421 Capital Outlay 15,195 31,996 16,801 Total 506,891 636,020 129,129 Proposed 2001-02 Budget: Major Current Level Changes from 2000-01 Amended Budget: Difference 1. Personal Services -Increase -results from a 6% CWA contract negotiated increase in wages and an estimated 25% increase in health insurance premiums. 58,907 2. Operating Expenses -Increase -due to increase in Contractual Mowing Services of $55,000 for mowing Right-of--ways and large Park areas, as well as increases in Small Tools & Equipment and Utility Costs, i.e. electric and water/sewer, offset by decreases in Port-O-Let services and R&M Operating Equipment. 53,421 3. Capital Outlay -Increase -Replacement of equipment. 16,801 -113- CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET PROGRAM BUDGET DESCRIPTION FOR THE PARKS AND RECREATION DIVISION STAFFING NATURE OFACTIVITY 00-01 01-02 01-02 60.00% 60.00% Streets and Right-of-Way -Mowing and edging of 150 miles and 20 curb miles of grass. 10.00% 10.00% Parks -Mow, weed, and edge 50 acres of park land and 9 park locations. Remove trash all parks to maintain maximum cleanliness. Fertilization and chemical control of wee and insects. 5.00% 5.00% Play ogr unds -Repair and maintain equipment at 3 playground areas. 15.00% 15.00% Ballfields -Fertilization and Pest Control, drag, rake, mow, remove trash, and mai facilities at 8 organized-play fields to maintain a safe area of play. 5.00% 5.00% Landscaping -Trimming, removal, and replacement of trees, plants and sod on all 5.00% 5.00% Structural Repairs and Irrigation -Maintain, repair and/or replace buildings, structures irrigation systems. ~ 100.00%~ 100.00%~ -114- CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET PERSONAL SERVICES SCHEDULE PARKS AND Position DIVISION PARKS SUPERINTENDENT PARKS SUPERVISOR FOREMAN MAINTENANCE WORKER III MAINTENANCE WORKER II MAINTENANCE WORKER I LABORER RECREATION AIDS ~'~ Projected Proposed Pay Position Years Expense Budget Range Grade 99-00 00-01 01-02 00-01 01-02 34,498/62,307 35E 0.00 1.00 1.00 33,274 35,600 25,548/46,143 25 1.00 1.00 1.00 26,156 28,000 22,030/39,788 20 0.00 2.00 2.00 48,392 52,500 20,740/38,207 18 2.00 2.00 2.00 55,971 61,000 19,582/36,074 16 2.00 3.00 3.00 57,905 70,500 18,423/33,941 14 4.17 2.00 2.00 39,834 43,000 15,298/27,630 12 0.83 0.00 0.00 - - 15,014/27,118 11 0.00 1.25 3.00 10,000 27,000 10.00 12.25 14.00 TOTAL SALARIES 271,532 317,600 OVERTIME 2,216 2,000 FICA 22,826 24,449 DEFERRED COMPENSATION 24,637 28,764 GROUP HEALTH INSURANCE 37,650 47,500 DEPENDENT HEALTH INSURANCE PREMIUM 7,417 7,100 EMPLOYEE ASSISTANCE PROGRAM 253 255 TOTAL PERSONAL SERVICES 366,531 427,668 I(1) Position years represents full time equivalent positions. For Recreation Aides, 3.00 equals six temporary part-time positions, or 3.00 full time equivalent positions. -115- CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET ' PARKS AND RECREATION DIVISION ~„a,,. n~ nnc~ Account Number Descriation FY 98/99 Actual FY 99/00 Actual FY 00/Ol Budget Actual to 5/31/01 FY 00/Ol Projected FY 01/02 Adopted Budget PERSONAL SERVICES 511200 REGULAR SALARIES AND WAGES 226,745 215,063 274,500 162,260 271,532 317,600 511400 OVERTIME 2,093 2,263 1,800 2,435 2,216 2,000 S 12100 FICA 16,929 17,429 23,039 12,970 22,826 24,449 512225 DEFERRED COMPENSATION 12,912 16,383 24,867 14,531 24,637 28,764 512301 GROUP HEALTH INSURANCE 29,685 29,951 38,500 23,394 37,650 47,500 S 12305 DEPENDENT HEALTH INS PREMIUM 162 5,732 5,800 4,504 7,417 7,100 512309 EMPLOYEE ASSISTANCE PROGRAM 217 217 258 159 283 255 TOTAL PERSONAL SERVICES 288,743 287,038 368,761 220,253 366,531 427,668 OPERATING EXPENDITURES 533400 OTHER CONTRACTUAL SERVICES SOS 868 1,420 1,400 1,400 533425 CONTRACT MOWING SERVICES SS,000 533430 PORT-O-LET SERVICES 2,255 2,521 2,600 1,656 2,490 0 534000 TRAVEL & PER DIEM 235 380 480 366 400 480 534101 TELEPHONE 1,375 2,757 2,547 1,392 2,413 2,654 534105 CELLULAR TELEPHONE 280 244 408 449 534130 EXPRESS MAIL 13 0 25 0 534310 ELECTRIC 24,663 26,238 29,665 17,922 24,366 30,580 534320 SEWER/WATER 1,636 1,792 2,953 1,367 2,020 3,817 534380 GARBAGE/TRASH REMOVAL 3,676 3,700 2,033 3,100 3,500 534410 BEEPERS AND PAGERS 56 108 114 71 110 0 534420 EQUIPMENT LEASES 1,055 803 1,000 618 838 600 534610 R & M -BUILDINGS 3,013 1,956 0 534620 R & M -VEHICLES 3,000 1,630 2,000 1,432 2,000 2,000 534640 R & M -OPERATING EQUIPMENT 36,629 23,334 22,000 7,400 18,000 20,000 534650 R & M -RADIO MAINTENANCE 689 800 218 218 800 534680 R & M -IRRIGATION SYSTEMS 94 2,649 3,000 1,234 2,500 2,500 534681 R & M -FENCING 63 2,500 1,212 2,400 2,400 534685 R & M -GROUNDS MAINTENANCE 11,527 7,372 10,650 10,573 12,000 12,000 534686 R & M -PARKS FACILITIES 9,756 10,000 7,753 10,000 10,000 535200 DEPARTMElv'TAL SUPPLIES 174 196 200 165 200 200 535220 CLEANING SUPPLIES 1,047 1,060 1,300 114 300 600 535221 FERTILIZER/CHEMICAL SUPPLIES 1,841 8,639 7,000 3,075 6,000 7,000 535230 SMALL TOOLS & EQUIPMENT 738 644 300 248 300 2,500 535250 BUILDING SUPPLIES 2,939 2,519 0 535260 GAS AND OIL 4,427 5,677 13,753 5,830 11,734 14,198 535270 UNIFORMS AND SHOES 2,287 2,365 3,548 1,745 2,900 2,688 535410 DUES AND MEMBERSHIPS 220 363 480 320 460 370 535420 BOOKS AND PUBLICATIONS 100 100 100 535450 TRAINING AND EDUCATION 696 438 880 420 880 850 TOTAL OPERATING EXPENDITURES 100,422 108,190 122,935 67,405 107,504 176,356 CAPITAL OUTLAY 606400 EQUIPMENT 2,499 61,948 15,195 3,905 15,000 31,996 TOTAL CAPITAL OUTLAY 2,499 61,948 15,195 3,905 15,000 31,996 TOTAL PARKS AND REC 391,664 457,176 506,891 291,563 489,035 636,020 -116- CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET CAPITAL OUTLAY SCHEDULE IPARKS AND RECREATION DIVISION Priority Number Description 1 Offset Mower Attachment 2 Grooming Front Deck Mower 3 Infield Groomer Attachment 4 Handheld Radios 6 @ $911 5 Pickup Truck 6 Mower from Sports Complex 7 Pickup Trucks (2) 8 Tractors with attachments (2) 9 Mowers (2) EXPENDITURES PER FISCAL YEAR 2001-02 2002-03 2003-04 2004-OS 2005-06 TOTAL 18,000 18,000 6,000 6,000 2,530 2,530 5,466 5,466 18,000 18,000 25,000 25,000 36,000 36,000 80,000 80,000 30,000 30,000 Equipment purchased in prior year: (1) 60" Mower Deck Assembly $2,648 4' Rotary Cutter 647 Drinking Fountain 610 Toro Workman Tractor w/Thatcher 10,174 ~~ Other equipment purchased assigned to Parks Function (2) Replacement Pickup Trucks 40,848 -117- CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET PUBLIC WORKS DEPARTMENT ' CEMETERY DIVISION ~~, ' The Cemetery Division is responsible for the maintenance, upkeep, and beautification of the Sebastian Cemetery which encompasses 9.34 acres of grass, trees, and hedges that are under a perpetual care clause I, , purchased along with burial spaces by Sebastian residents. The staff is responsible for the location of burial sites for sales, internment, and assistance in locating burial spaces of family members and friends, as well as staff from funeral homes and monument companies. FISCAL YEAR 2001 ACCOMPLISHMENTS ' / Installation of new Cemetery Arches and Gates FISCAL YEAR 2002 GOALS AND OBJECTIVES ' - Mow, trim and clean the cemetery weekly. - Maintain and update irrigation system to improve both the appearance and health of grass, plants and ' trees. - Apply chemicals to improve growth, decrease pests, control weeds and unwanted plant growth. ' - Continue tree planting, trimming, and removal. - Encourage beautification efforts at the cemetery to enhance entrance ways and overall appearance. ' - Refurbish Gazebo - Construct new Single and Double Columbariums. i~ I' PERFORMANCE MEASURES i~ i~ r i~ Performance Indicators Actual 1998/1999 Actual 1999/2000 Budget 2000/2001 Projected 2001/2002 Cremains, including niches 20 49 20 30 Burials 39 29 27 32 Total cost of burials 2,036.12 2,619.56 1,808.80 2,265.52 Per burial cost 52.21 90.33 66.99 70.80 ' -118- CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET PUBLIC WORKS DEPARTMENT CEMETERY DIVISION BUDGET SUMMARY The proposed 2001-2002 budget for the Cemetery Division is $96,739. This compares to the 2000-01 amended budget of $93,940, and increase of $2,799 or 3.0 %. Amended 00-01 Proposed Budget 01-02 Difference Personal Services 79,480 79,474 (6) Operating Expenses 12,460 17,265 4,805 Capital Outlay 2,000 0 (2,000) Total 93,940 96,739 2,799 Proposed 2001-02 Budget: Major Current Level Changes from 2000-O1 Amended Budget: Difference 1. Personal Services -Decrease -results from a 6% CWA contract negotiated increase in wages, offset by a change in worker classification and an estimated 25% increase in health insurance premiums. (6) 2. Operating Expenses -Increase -due to increases in electric and Grounds Maintenance offset by a decrease in Small Tools & Equipment. 4,805 3. Capital Outlay -Decrease -all necessary equipment purchased. (2,000) -119- CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET PROGRAM BUDGET DESCRIPTION FOR THE CEMETERY DIVISION STAFFING NATURE OF ACTIVITY 00-01 01-02 01-02 100.00% 100.00% Cemetery Ground Maintenance -Maintain 9.34 acres of grounds through impro~ scheduling of mowing, trimming, and general cleanup. Assist with sales and locations burial spaces and assist citizens and visitors in locating burial spaces of family memb and friends. Removal and trimming of unsightly trees to enhance appearance and incre; safety. Continue to apply chemicals and fertilizer to improve the overall appearance of Cemetery. Perform beautification projects such as planting trees and bushes to enhai appearance. 100.00%I 100.00%I I ' PERSONAL SERVICES SCHEDULE Y DIVISION Projected pay Position Years Expense Position Ran a Grade 99-00 00-01 01-02 00-O1 CEMETERY SUPERVISOR 26,825/48,450 25 1.00 1.00 1.00 34,205 MAINTENANCE WORKER II 19,973/36,074 16 0.00 0.75 0.00 24,340 MAINTENANCE WORKER I 17,701/24,544 14 1.00 0.25 1.00 - 2.00 2.00 2.00 TOTAL SALARIES 58,545 Proposed Budget 01-02 37,000 I 57,000 ~ OVERTIME 600 FICA 4,932 DEFERRED COMPENSATION 5,323 GROUP HEALTH INSURANCE 6,881 DEPENDENT HEALTH INSURANCE PREMIUM 2,058 EMPLOYEE ASSISTANCE PROGRAM 46 TOTAL PERSONAL SERVICES 1,490 4,474 5,264 8,600 2,600 46 -120- ~ CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET ~ CEMETERY DIVISION Code: 010059 Account Number Description FY 98/99 Actual FY 99/00 Actual FY 00/O1 Budget Actual to 5/31/01 FY 00/O1 Projected FY 01/02 Adopted Budget PERSONAL SERVICES 511200 REGULAR SALARIES 55,126 56,802 59,600 36,726 58,545 57,000 511400 OVERTIME 878 1,192 600 255 600 1,490 512100 FICA MATCHING 4,512 4,629 4,970 2,947 4,932 4,474 512225 DEFERRED COMPENSATION 3,397 4,368 5,310 3,328 5,323 5,264 512301 GROUP HEALTH INSURANCE 6,410 6,315 6,890 4,590 6,881 8,600 512305 DEPENDENT HEALTH INS PREMIUM 50 1,898 2,060 1,372 2,058 2,600 512309 EMPLOYEE ASSISTANCE PROGRAM 46 46 50 31 46 46 TOTAL PERSONAL SERVICES 70,419 75,250 79,480 49,249 78,385 79,474 OPERATING EXPENDITURES 534101 TELEPHONE 515 557 577 306 537 590 534310 ELECTRIC 1,388 1,548 1,458 1,222 2,133 2,346 534420 EQUIPMENT LEASES 77 295 295 225 534610 R & M -BUILDINGS 175 200 200 215 534620 R & M -VEHICLES 857 398 400 313 400 500 534630 R & M -OFFICE EQUIPMENT 392 412 100 100 105 534640 R & M -OPERATING EQUIPMENT 1,664 1,931 1,950 1,250 1,950 2,000 534650 R & M -RADIOS 172 0 285 285 285 534685 R & M -GROUNDS MAINTENANCE 1,799 2,039 3,480 2,327 3,480 6,280 535200 DEPARTMENTAL SUPPLIES 803 2,065 1,565 1,408 1,565 1,930 535210 COMPUTER SUPPLIES 50 43 60 23 60 240 535220 CLEANING SUPPLIES 34 90 150 102 201 230 535230 SMALL TOOLS & EQUIPMENT 319 760 445 342 344 310 535260 GAS AND OIL 575 794 600 444 854 1,034 535270 UNIFORMS AND SHOES 745 567 660 363 664 740 535410 DUES AND MEMBERSHIPS 175 175 195 195 195 195 535420 BOOKS AND PUBLICATIONS 54 20 40 43 43 40 TOTAL OPERATING EXPENDITURES 9,619 11,574 12,460 8,338 13,306 17,265 CAPITAL OUTLAY 606400 VEHICLES AND EQUIPMENT 0 8,288 2,000 1,188 1,188 0 TOTAL CAPITAL OUTLAY 0 8,288 2,000 1,188 1,188 0 TOTAL CEMETERY 80,038 95,112 93,940 58,775 92,879 96,739 -121- CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET 1 1 CAPITAL OUTLAY SCHEDULE I CEMETERY DIVISION Priority EXPENDITURES PER FISCAL YEAR Number Description 2001-02 2002-03 2003-04 2004-05 2005-06 TOTAL 1 Pickup Truck 14,000 14,000 0 0 14,000 0 0 14,000 ' Equipment purchased in prior year: (1) Computer Replacement 1 t -122- 1,188 CITY OF HOME OF PELICAN ISLAND This Page Intentionally Left Blank -123- ~~, SEBN CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET GROWTH MANAGEMENT DEPARTMENT The Growth Management Department provides services to the community by providing information, guidance, and interpretation in regard to development regulations and implements policy for a variety of growth management issues. FISCAL YEAR 2001 ACCOMPLISHMENTS / Coordinated the conceptual master plan (Charette process) with the Treasure Coast Regional Planning Council for the C.R. 512 corridor. / Coordinated with the Federal Emergency Management Association on establishing base flood elevations for the City . / Coordinated the conceptual master plan process with the Treasure Coast Regional Planning Council for the Riverfront District. / Supported establishment of standard operating procedures and rules for Airport businesses in conjunction with Airport Manager and Indian River County EMS. / All Growth Management personnel received formal training from the Department of Agriculture for evaluating and interpreting tree and landscape standards. FISCAL YEAR 2002 GOALS AND OBJECTIVES - Perform five (5) year update of the Compzehensive Plan in accordance with minimum State standards. - Develop Historic Overlay District for the preservation of historic properties. - Implement Zoning regulations for newly created overlay development districts. - Develop a Prototype Fiscal Analysis for analyzing future annexations of property into the City. ' nL~uL~l1DAi(A l~T!`Ti MTi` A C7T12FC i~ i~ i~ II __ . ~_. _.___ _ ---- Actual Actual Budget Projected Performance Indicators 1998/1999 1999/2000 2000/2001 2001/2002 Total major & minor site plan reviews 22 18 32 25 Total administrative approvals 67 52 220 250 Preliminary/final plat approvals 0 5 3 4 Application requests processed 112 90 74 90 Total inquiries handled 5,000 5,750 6,500 6,750 Single family residence reviews 20 15 28 30 Total permits (temporary) issued 10 11 11 10 Note: Administrative Approvals increased via an amendment to the Land Development Code in late Fiscal Year 1999/2000 authorizing an increased authority for issuing administrative approvals. -124- CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET GROWTH MANAGEMENT DEPARTMENT BUDGET SUMMARY The proposed 2001-2002 budget for the Growth Management Department is $230,745. This compares to the 2000-01 amended budget of $243,541, a decrease of $12,796 or 5.3%. Amended 00-01 Proposed Budget 01-02 Difference Personal Services 166,033 181,462 15,429 Operating Expenses 61,308 49,283 (12,025) Capital Outlay 16,200 0 (16,200) Total 243,541 230,745 (12,796) Proposed 2001-02 Budget: Major Current Level Changes from 2000-01 Amended Budget: Difference 1. Personal Services -Increase -results from a 6% CWA contract negotiated increase in wages and an estimated 25% increase in health insurance premiums. 15,429 2. Operating Expenses -Decrease -results from a decrease in Professional Services as well as Departmental Supplies, Small Tools & Equipment, and Legal Ads offset by small increases in Telephone and Computer Supplies. (12,025) 3. Capital Outlay -Decrease -All necessary vehicles and equipment for operations have been purchased. (16,200) -125- CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET PROGRAM BUDGET DESCRIPTION FOR THE GROWTH MANAGEMENT DEPARTMENT STAFFING NATURE OF ACTIVITY 00-01 01-02 01-02 40.00% 35.00% Public Assistance -Provide zoning and other regulatory information to the public and wor with the public to assure that development is of the highest quality and that all development proposals are consistent with City Regulations. 25.00% 25.00% Informal Site Plans/Commercial Variances -Work with citizen groups to provide ~ input and recommendation to the City Council. These include the Planning and Z Board and other committees and taskforce groups that may be required from time to Implement policy issues that Council has recommended or mandated. 20.00% 25.00% Comprehensive Planning -Manage, interpret, evaluate, update, and implement t: Comprehensive Plan and other land use, development and preservation plans for the City. 5.00% 5.00% Code Administration - Ensure proper guidance and direction is given in order to enfor the intent of all applicable City codes. 10.00%I 10.00%IGeneral Administrative -Research various miscellaneous topics and gather information other agencies and/or other departments. 1 -126- CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET PERSONAL SERVICES SCHEDULE GROWTH Position GROWTH MANAGEMENT DIR. GROWTH MANAGEMENT MGR. ZONING TECHNICIAN CODE ENFORCEMENT OFFICER CLERICAL ASSISTANT II Projected Proposed Pay Position Years Expense Budget Range Grade 99-00 00-01 01-02 00-01 01-02 47,352/85,523 84E 1.00 1.00 1.00 45,674 48,800 32,946/59,504 33E 1.00 1.00 1.00 34,735 37,100 24,062/43,458 23 0.17 1.00 1.00 23,402 25,000 23,341/42,156 22 0.58 0.00 0.00 - - 18,948/34,222 15 1.83 1.00 1.00 21,188 23,000 4.58 4.00 4.00 TOTAL SALARIES 124,999 133,900 OVERTIME 250 1,950 FICA 9,890 10,393 DEFERRED COMPENSATION 11,272 12,227 GROUP HEALTH INSURANCE 13,787 17,200 DEPENDENT HEALTH INSURANCE PREMIUM 4,493 5,700 EMPLOYEE ASSISTANCE PROGRAM 92 92 TOTAL PERSONAL SERVICES 164,783 181,462 -127- • GROWTH MANAGEMENT DEPARTMENT Code• 010080 Account Description b N FY 98/99 Actual FY 99/00 Actual FY 00/Ol Budget Actual to 5/31/01 FY 00/Ol Projected FY 01/02 Adopted Budeet er um PERSONAL SERVICES 511200 REGULAR SALARIES AND WAGES 147,253 142,743 126,000 79,134 124,999 133,900 511400 OVERTIME 134 534 250 257 250 1,950 512100 FICA 11,572 11,259 9,970 5,891 9,890 10,393 512225 DEFERRED COMPENSATION 9,111 10,607 11,363 7,145 11,272 12,227 512301 GROUP HEALTH INSURANCE 18,634 16,285 13,800 9,198 13,787 17,200 512305 DEPENDENT HEALTH INS PREMIUM 100 4,125 4,550 2,995 4,493 5,700 512309 EMPLOYEE ASSISTANCE PROGRAM 138 117 100 61 92 92 TOTAL PERSONAL SERVICES 186,942 185,670 166,033 104,681 164,783 181,462 OPERATING EXPENDITURES 533120 CONSULTANTS 22,365 13,080 38,000 36,312 38,000 27,200 534000 TRAVEL & PER DIEM 398 821 4,600 203 3,000 3,200 534101 TELEPHONE 124 206 214 168 394 433 534105 CELL PHONE 19 3 0 0 534110 INTERNET 534120 POSTAGE 175 20 1,414 1,607 803 1,361 1,498 534130 EXPRESS MAIL 111 804 23 562 25 500 24 6 24 50 25 300 534620 R & M -VEHICLES 534630 R & M -OFFICE EQUIPMENT 1,253 1,875 1,312 1,042 1,450 1,500 534920 LEGAL ADS 2,269 2,272 4,000 1,685 3,000 3,000 535200 DEPARTMENTAL SUPPLIES 2,623 2,639 3,000 864 1,500 2,000 535210 COMPUTER SUPPLIES 925 0 500 152 400 4,500 535230 SMALL TOOLS & EQUIPMENT 610 1,450 0 1,450 250 535260 GAS AND OIL 1,397 781 900 126 312 377 535270 UNIFORMS AND SHOES 176 256 42 306 700 171 300 0 500 535410 DUES AND MEMBERSHIPS 444 348 600 50 600 700 535420 BOOKS AND PUBLICATIONS 535450 TRAINING AND EDUCATION 812 525 3,900 234 2,000 3,800 535850 CODE ENFORCEMENT BOARD 268 0 TOTAL OPERATING EXPENDITURES 34,439 25,507 61,308 41,840 53,841 49,283 CAPITAL OUTLAY 606400 EQUIPMENT 2,195 16,320 16,200 11,916 11,916 0 TOTAL CAPITAL OUTLAY 2,195 16,320 16,200 11,916 11,916 0 TOTAL GROWTH MANAGEMENT 223,576 227,497 243,541 158,437 230,540 230,745 CAPITAL OUTLAY SCHEDULE i~ ii DEPAR Priority EXPENDITURES PER FISCAL YEAR Number Descriution 2001-02 2002-03 2003-04 2004-OS 2005-06 TOTAL 1 Personal Computer 1,250 2,500 1,250 5,000 ' Equipment purchased in prior year: (1) Replacement Chevy Cavalier 11,916 I' -128- CITY OF HOLE OF PELICAN ISLAND This Page Intentionally Left Blank -129- S~~N CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET ' BUILDING DEPARTMENT The Building Department provides permitting, review, and inspection of all construction and alterations within the City to ensure compliance with all City building, electrical, mechanical and plumbing codes. ' FISCAL YEAR 2001 ACCOMPLISHMENTS ' / Implemented updated permit fees. FISCAL YEAR 2002 GOALS AND OBJECTIVES - To increase efficiencies in daily operations and provide quicker response times for answers/inspections. - Provide enhanced response times for citizen complaints and provide procedures for contractor/citizen conflict resolution. - To redraft building policies and procedures. - To provide increased educational opportunities for inspectors to obtain additional certifications thus increasing department efficiency. - To provide increased educational opportunities for clerical and administrative staff to enable them to assiune additional responsibilities when necessary. n~v~nu~vr ~ N!`Ti' MF s CTTRF.C _ ~ . ~ __ . _ _ . _-- -_ - - - - Performance Indicators Actual 1998/1999 Actual 1999/2000 Budget 2000/2001 Projected 2001/2002 Residential permits issued 261 274 300 300 Commercial permits issued 11 9 13 15 Other permits issued 2433 2688 3000 3,100 Total number of inspections 7775 8251 9200 9,425 Total number of reinspections 523 566 600 625 Number of contractor licensing requests N/A 1000 1300 1,500 Number of tests given N/A 74 89 94 Number of Professional licenses processed N/A 250 300 450 -130- CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET BUILDING DEPARTMENT BUDGET SUMMARY The proposed 2001-2002 budget for the Building Dept. is $343,750. This compares to the 2000-01 amended budget of $286,777, an increase of $56,973 or 19.9%. Amended 00-O1 Proposed Budget 01-02 Difference Personal Services 254,980 321,440 66,460 Operating Expenses 16,781 17,310 529 Capital Outlay 15,016 5,000 (10,01.6) Total 286,777 343,750 56,973 Proposed 2001-02 Budget: Major Current Level Changes from 2000-01 Amended Budget: Difference 1. Personal Services -Increase -due to addition of a Chief Inspector position, a 6% CWA contract negotiated increase in wages and an estimated 25% increase in health insurance premiums. 66,460 2. Operating Expenses -Increase -due to increases in Cell Phone charges, Telephone charges and Fuel Charges, offset by decreases in Travel, R& M Vehicles and Office Equipment, and Small Tools & Equipment. 529 3. Capital Outlay - Decrease - Vehicles have been purchased offset by program implementation of Inspectors filing reports via computer. (10,016) -131- i~ CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET PROGRAM B UDGET DESCRIPTION FOR THE B UILDING DEPARTMENT STAFFING NATURE OF ACTIVITY 00-01 01-02 01-02 5.00% 5.00% Administration -The Director enforces all SBCCI, Sebastian City and L2 Development Codes related to construction. Courtesy inspections are done as w as inspecting and issuing land clearing and tree removal permits. Approval of department expenditures and preparing the annual budget. 30.00% 30.00% Permitting - Accepting permits with fees, issuing permits, scheduling and posti of inspections, closing out permits when completed, issuing the certificate occupancy, and answering questions concerning building permits. 27.50% 27.50% Plan Review -The reviewing of all building plans for code approval, includi structural, electrical, plumbing and mechanical. Also reviews all zoning residential building applications. 27.50% 27.50% Building and Alteration Inspection - On-site inspections for commercial residential including structural, electrical, plumbing, and mechanical, as well answer code book questions for builders and general public. 10.00% 10.00% Contractor Licensing -Issuance of all contractor licenses on a daily basis, acs applications to go before the Construction Board for testing approval, accept approve in-house applications for licensing of non-tested trades, letters reciprocity and grandfathering from Indian River County and check peg applications for properly licensed and up to date contractors. 100.00%I 100.00%I -132- CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET PERSONAL SERVICES SCHEDULE BUILDING DEPAR Position BUILDING OFFICIAL CHIEF INSPECTOR BUILDING INSPECTOR II BUILDING INSPECTOR I ADMINISTRATIVE ASSISTANT ADMINISTRATNE SECRETARY CLERICAL ASSISTANT II Projected Proposed Pay Position Years Expense Budget Range Grade 99-00 00-01 01-02 00-01 01-02 44,978/81,235 81E 1.00 1.00 1.00 52,368 57,000 32,946/59,504 33E 0.00 0.00 1.00 - 36,600 26,335/47,563 26 1.50 2.00 2.00 62,775 65,500 24,062/43,458 23 0.50 0.00 0.00 - - 22,030/39,788 20 1.00 1.00 1.00 28,362 30,500 20,740/37,458 18 1.00 1.00 1.00 26,028 28,000 18,948/34,222 15 1.00 1.00 1.00 23,155 25,000 6.00 6.00 7.00 TOTAL SALARIES 192,688 242,600 OVERTIME 3,500 5,000 FICA 16,359 18,941 DEFERRED COMPENSATION 17,657 22,284 GROUP HEALTH INSURANCE 19,750 30,200 DEPENDANT HEALTH INSURANCE PREMIUIV 1,778 2,250 EMPLOYEE ASSISTANCE PROGRAM 138 165 TOTAL PERSONAL SERVICES 251.870 321 -133- CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET ' BUILDING DEPARTMENT ~„ae. n~ nnQc Account Number Description FY 98/99 Actual FY 99/00 Actual FY 00/O1 Budget Actual to 5/31/01 FY 00/Ol Projected FY 01/02 Adopted Budget PERSONAL SERVICES 511200 REGULAR SALARIES AND WAGES 172,688 180,336 194,500 118,804 192,688 242,600 511400 OVERTIME 2,542 4,819 3,500 1,942 3,500 5,000 512100 FICA MATCHING 14,054 15,082 16,510 9,554 16,359 18,941 512225 DEFERRED COMPENSATION 10,514 13,937 17,820 10,867 17,657 22,284 512301 GROUP HEALTH INSURANCE 17,682 18,927 20,700 13,522 19,750 30,200 512305 DEPENDENT HEALTH INS PREMIUM 12 73 1,800 1,142 1,778 2,250 512309 EMPLOYEE ASSISTANCE PROGRAM 138 138 150 90 138 165 TOTAL PERSONAL SERVICES 217,630 233,312 254,980 155,921 251,870 321,440 OPERATING EXPENDITURES 534000 TRAVEL & PER DIEM 900 224 1,000 158 500 750 534101 TELEPHONE SERVICE 206 214 161 394 433 534105 CELLULAR PHONES 2,089 2,200 1,561 2,675 2,942 534120 POSTAGE 1,165 1,542 649 1,542 1,696 534130 EXPRESS MAIL 99 61 100 100 100 534620 R & M -VEHICLES 1,956 701 750 218 501 500 534630 R & M -OFFICE EQUIPMENT 1,175 1,340 1,450 1,445 1,396 900 534910 CLERK OF COURT FILING FEES 33 27 150 0 150 150 535200 DEPARTMENTAL SUPPLIES 3,286 4,122 3,500 2,336 3,473 3,500 535210 COMPUTER SUPPLIES 887 277 1,300 343 1,301 1,300 535230 SMALL TOOLS & EQUIPMENT 456 483 815 297 482 500 535260 GAS AND OIL 2,119 2,194 1,800 1,225 2,214 2,679 535410 DUES AND MEMBERSHIPS 180 317 510 486 536 400 535420 BOOKS AND PUBLICATIONS 360 0 250 52 252 260 535450 TRAINING AND EDUCATION 1,207 170 1,200 810 1,200 1,200 TOTAL OPERATING EXPENSES 12,658 13,376 16,781 9,741 16,716 17,310 CAPITAL OUTLAY 606400 VEHICLES AND EQUIPMENT 21,342 24,882 15,016 15,019 15,019 5,000 TOTAL CAPITAL OUTLAY 21,342 24,882 15,016 15,019 15,019 5,000 TOTAL BUILDING DEPARTMENT 251,630 271,570 286,777 180,681 283,605 343,750 -134- ~ CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET _ ~ CAPITAL OUTLAY SCHEDULE BUILDING DEPARTMENT Priority Number Description 1 LAP TOP COMPUTERS (3) 2 FAX MACHINE 3 PRIN`T'ER 4 COMPUTERS (6) EXPENDITURES PER FISCAL YEAR 2001-02 2002-03 2003-04 2004-OS 2005-06 TOTAL 5,000 5,000 600 600 700 700 7,800 7,800 Equipment purchased in prior year: (1) Replacement Pickup Truck 15,019 -135- I' i~ i~ CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET GENERAL FUND -NON-DEPARTMENTAL This budget account includes costs not related to specific departmental service objectives or programs. Funding is provided for Workers' Comp Insurance and General Liability Insurance, Florida League of Cities membership, a contingency account for unanticipated expenditures, and debt service payments. The largest category of expenditures in this budget is for payments for insurance, utilities and telephone ' service. In addition, funding has been provided via interfund transfers for City Hall renovations, application of the 8th Cent Fuel Tax to Transportation projects, and annual funding for major equipment replacement in future years. ' GENERAL FUND NON-DEPARTMENTAL BUDGET SUMMARY Projected 00-01 Proposed Expense 01-02 Difference Personal Services 188,898 187,381 (1,517) Operating Expenses 412,505 348,121 (64,384) Debt Service 44,750 0 (44,750) Grants and Aids 0 15,000 15,000 Non-Operating 544,071 128,516 (415,555) Total 1,190,224 679,018 (511,206) Proposed 2001-02 Budget: Major Current Level Changes from 2000-01 Projected Expense: Difference 1. Personal Services -Decrease -Results from an estimated decrease in Worker's Comp Insurance. (1,517) 2. Operating Expenses -Decrease -results from primarily a decrease in Consultant fees due to Stormwater Assessment Planning, 75th Anniversary Expenditures are non-recurring, and a decrease in non-litigation settlements, offset by increases in Telephone, Insurance, Advertising, Employee Special Events, amount due Redevelopment District. (64,384) 3. Debt Service -Decrease -results from no new Special Assessment for Water Service from the County Water Department. (44,750) 4. Grants and Aids -Increase -results from a grant provided to the Indian River County Council on Aging to help build an addition to the Sebastian Senior Center. 15,000 4. Non-Operating -Decrease -due to one time residual equity transfer made in current fiscal (415,555) year. -136- CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET GENERAL FUND NON-DEPARTMENTAL Code: 010099 Actual FY 01/02 Account FY 98/99 FY 99/00 FY 00/Ol to FY 00/Ol Adopted Number Description Actual Actual Budget 5/31/01 Projected Budget PERSONAL SERVICES 512400 WORKERS COMP INSURANCE 107,865 88,261 183,898 118,944 188,892 182,381 S 12500 UNEMPLOYMENT 0 4S 5,000 47 5,000 5,000 TOTAL PERSONAL SERVICES 107,865 88,306 188,898 118,991 163,592 187,381 OPERATING EXPENDITURES 533120 CONSULTANTS 11,631 11,000 127,000 7,820 69,500 75,000 533400 OTHER CONTRACTUAL SERVICES 76 S3 533425 CONTRACT MOWING SERVICES 2,673 1,430 1,292 0 1,500 1,500 534101 TELEPHONE 25,449 30,427 30,674 19,309 30,674 31,647 534120 POSTAGE 8,544 3,892 4,500 2,796 3,792 4,171 534310 ELECTRIC 1 S,44S 20,946 22,000 8,977 13,872 15,260 534320 WATER/SEWER 102 834800 INSURANCE 118,011 110,849 98,822 98,822 98,822 98,230 834808 RAILROAD CROSSING INSURANCE 2,618 2,500 2,335 2,335 2,335 2,880 534630 R & M-OFFICE EQUIPMENT 5,226 534700 PRINTING AND BINDING 6,728 10,506 4,743 10,506 9,205 534805 4TH OF JULY 5,000 5,000 25,000 17,660 19,000 19,000 534815 78TH ANNNERSARY EXPENSE 6,313 15,668 4,288 15,668 0 534825 ADVERTISING EXPENDITURES 384 1,659 2,440 1,886 2,440 4,200 534830 SPECIAL EVENTS EXPENSE 5,371 9,399 5,000 5,210 5,000 5,000 534835 SPECIAL EMPLOYEE EVENTS 1,742 2,314 2,500 2,493 2,493 3,000 534900 OTHER CURRENT CHARGES 3 534944 SUPPLIES-PUBLIC SAFETY EMPL EXP FUND 3,000 534945 SUPPLIES-GENERAL EMPL EXP FUND 3,000 834988 REFUNDS 303 0 834989 CEMETERY REFUNDS 2,075 280 1,500 0 280 0 534980 PMT-RNERFRONTREDEVELOPMENT FUND S1,6S6 S1,6S6 S1,6S6 64,568 534990 ELECTION COSTS 9,770 534996 NON-LITIGATION SETTLEMENTS 933 13,000 6,250 6,250 6,250 534999 GENERAL FUND INVENTORY 3,825 2,016 2,500 1,001 2,500 2,500 838200 DEPARTMENTAL SUPPLIES 1,741 4,647 1,500 912 1,140 1,220 838260 GAS AND OIL 788 838410 DUES AND MEMBERSHIPS 1,046 1,132 1,651 1,651 1,228 2,100 838420 BOOKS AND PUBLICATIONS 70 838708 PROPERTY TAXES 463 3,318 0 0 838710 NON-AD VALOREM TAX 3,063 3,025 2,935 2,935 2,935 2,970 TOTAL OPERATING EXPENSES 225,458 240,603 412,505 237,464 338,261 348,121 CAPITAL IMPROVEMENTS 606400 EQUIPMENT 12,542 TOTAL CAPITAL IMPROVEMENTS 12,542 0 0 0 0 0 DEBT SERVICE 707100 PRINCIPAL - CAVCORP 31,871 707200 INTEREST - CAVCORP 279 707301 SPECIAL ASSESS TO IItC-WATER 44,750 44,570 TOTAL DEBT SERVICE 32,150 0 44,750 0 44,570 0 GRANTS AND AIDS 708101 IRC COUNCIL ON AGING t 5,000 TOTAL GRANTS AND AIDS 0 0 0 0 0 15,000 NON-OPERATING 909105 TRANSFER TO CDBG FUND #103 4,830 617 0 0 0 909131 TRANSFER TO CAPITAL PROJECTS 22,953 250,000 20,884 0 0 909132 TRANSFER TO CAPITAL IMPROVEMENTS 289,176 195,879 0 0 909133 TRANSFER TO TRANSPORTATION 98,000 98,000 98,000 65,333 98,000 100,000 909145 INTERFUND TRFR TO 480 AP 335,000 335,000 335,000 909610 TRANSFER TO MAJOR EQUIP REPLACEMENT TF 140,000 11,000 7,333 11,000 0 909901 CONTINGENCY 0 79,517 0 28,516 TOTAL NON-OPERATING 414,959 684,496 544,071 407,666 444,000 128,516 TOTAL NON-DEPARTMENTAL 792,974 1,013,405 1,190,224 764,121 990,423 679,018 -137- i~ 1 ~ ~ ~ CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET J SPECIAL REVENUE FUNDS Special Revenue Funds are used to account for the proceeds of revenue sources (other than Major Capital Projects) that are legally required to be spent for specific purposes. These Special Revenue Funds include the following: Local Option Gas Tax Fund (LOGY) Discretionary Sales Tax Fund (DST) Riverfront Redevelopment Fund Recreation Impact Fee Fund Law Enforcement Forfeiture Fund TOTAL $ 636,158 $ 1,928,891 $ 124,024 $ 202,370 $ 3,150 $ 2,894,593 -138- CITYOF SEB AN HOME OF PELICAN ISLAND This Page Intentionally Left Blank -139- CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET 1 LOCAL OPTION GAS TAX The local option gas tax is a six-cent per gallon tax levied by Indian River County. The tax funds are ' distributed to participating cities within the County on a percentage basis determined by the Cit}/'s population and amount of annual transportation-type expenditures. The funds can be used for payment of debt service on ' llocation for Sebastian is estimated at $618,548 or 14.6816% of the estimated $4,213,080 The 2001-2002 a ' County-wide revenue. $618,548 Local Option Gas Tax Revenue represents a 17.2% increase over the prior year allocation of ' $527,802. LOCAL OPTION GAS TAX FUND REVENUE Code: 120010 Account Description b N FY 98/99 Actual FY 99/00 Actual FY 00/Ol Budget Actual to 5/31/01 FY 00/Ol Protected FY 01/02 Adopted Budget er um TAXES 312400 LOCAL OPTION GAS TAX 484,054 549,800 527,802 282,434 527,802 618,548 TOTAL TAXES 484,054 549,800 527,802 282,434 527,802 618,548 MISCELLANEOUS REVENUE 361100 INTEREST INCOME 1,434 5,804 9,118 5,100 8,742 8,670 361150 INTEREST INCOME-SBA 4,479 7,814 6,240 5,362 9,192 8,940 369200 INSURANCE PROCEEDS 1,200 369900 OTHER MISCELLANEOUS REVENUE 401 401 0 TOTAL MISCELLANEOUS REVENUE 5,913 14,818 15,358 10,863 18,335 17,610 TOTAL LOCAL OPTION GAS TAX 489,967 564,618 543,160 293,297 546,137 636,158 -140- CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET LOCAL OPTION GAS TAX FUND EXPENDITURES Code: 120051 Account Number Description FY 98/99 Actual FY 99/00 Actual FY 00/O1 Budget Actual to 5/31/01 FY 00/Ol Projected FY 01/02 Adopted Budget OPERATING EXPENDITURES 534315 PUBLIC LIGHTING 131,483 136,851 139,628 92,171 139,132 155,828 535380 SIGNALIZATION SUPPLIES 14,551 23,835 17,927 23,835 31,550 TOTAL OPERATING EXPENDITURES 131,483 151,402 163,463 110,098 162,967 187,378 CAPITAL OUTLAY 606400 VEHICLES AND EQUIPMENT 6,600 TOTAL CAPITAL OUTLAY 0 6,600 0 0 0 0 DEBT SERVICE 707105 PRINCIPAL -PAVING LOAN 157,849 164,928 172,244 85,206 172,244 179,907 707205 INTEREST -PAVING LOAN 142,151 135,072 127,756 64,794 127,756 120,093 TOTAL DEBT SERVICE 300,000 300,000 300,000 150,000 300,000 300,000 NON-OPERATING 909132 INTERFUND TRFR TO 320 -CIF 11,900 909133 INTERFUND TRFR TO 330 TRANSPORT 4,028 79,697 53,131 79,697 148,780 909990 UNAPPROPRIATED 0 TOTAL NON-OPERATING 11,900 4,028 79,697 53,131 79,697 148,780 TOTAL LOCAL OPTION GAS TAX 443,383 462,030 543,160 313,229 542,664 636,158 CAPITAL OUTLAY SCHEDULE CAL OPTION GAS TAX Priority EXPENDITURES PER FISCAL YEAR Number Description 2001-02 2002-03 2003-04 2004-OS 2005-06 TOTAL 0 0 0 0 -141- CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET DISCRETIONARY SALES TAX 1 The discretionary sales tax is a seventh-cent or an additional one-cent sales tax levied by Indian River County. The tax funds are distributed to participating cities within the County on a percentage basis determined by the ' City's population. The funds can be used to finance, plan, and construct infrastructure (such as public facilities, emergency vehicles and equipment, other vehicles and the necessary equipment to outfit the vehicle ' for official use), land acquisition for recreation or preservation, and land improvement. ' The 2001-2002 allocation for Sebastian is estimated at $1,859,575 or 11.547% of the estimated $16,104,522 total County-wide revenue. $1,859,575 Discretionary Sales Tax Estimated Revenue represents a 5.0% increase over the prior year ' allocation of $1,771,143. Note: This revenue source is scheduled to sunset in July 2005. DISCRETIONARY SALES TAX FUND REVENUE Code: 130010 ccount mber Description FY 98/99 Actual FY 99/00 Actual FY 00/O1 Budget Actual to 5/31/01 FY 00/O1 Projected FY 01/02 Adopted Budget u TAXES 312600 DISCRETIONARY SALES TAX 1,553,672 1,704,749 1,771,143 977,462 1,771,143 1,859,575 TOTAL TAXES 1,553,672 1,704,749 1,771,143 977,462 1,771,143 1,859,575 MISCELLANEOUS REVENUE 361100 INTEREST INCOME 2,176 11,251 24,928 12,746 21,850 20,870 361150 INTEREST INCOME-SBA 41,357 40,158 42,072 30,657 52,555 48,446 TOTAL MISCELLANEOUS REVENUE 43,533 51,409 67,000 43,403 74,405 69,316 NON-REVENUE SOURCES 389991 APPROPRIATION FROM PY FUND BALANCE 110,827 0 TOTAL NON-REVENUE SOURCES 0 0 110,827 0 0 0 TOTAL DISCRETIONARY SALES TAX 1,597,205 1,756,158 1,948,970 1,020,865 1,845,548 1,928,891 -142- CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET DISCRETIONARY SALES TAX FUND EXPENDITURES Code: 130051 ccount umber Description FY 98/99 Actual FY 99/00 Actual FY 00/O1 Budget Actual to 5/31/01 FY 00/O1 Projected FY 01/02 Adopted Budget CAPITAL OUTLAY 606400 VEHICLES AND EQUIPMENT 186,184 422,913 302,237 422,913 0 TOTAL CAPITAL OUTLAY 0 186,184 422,913 302,237 422,913 0 NON-OPERATING 909101 1NTERFUND TRFR TO 001 - GF 261,625 265,850 909131 INTERFUND TRFR TO 310 CP 4,400 2,933 4,400 216,500 909132 INTERFUND TRFR TO 320 CIF 1,106,929 1,424,069 1,289,909 859,939 1,289,909 603,484 909133 INTERFUND TRFR TO 330 TRANSPORT 57,266 10,000 161,903 107,935 161,903 482,520 909610 INTERFUND TRFR TO 610 MERTF 50,000 33,333 50,000 0 909990 UNAPPROPRIATED 19,845 360,537 TOTAL NON-OPERATING 1,425,820 1,434,069 1,526,057 1,004,140 1,506,212 1,928,891 TOTAL DISCRETIONARY SALES TAX 1,425,820 1,620,253 1,948,970 1,306,377 1,929,125 1,928,891 CAPITAL OUTLAY SCHEDULE SCRETIONARY SALES TAX Description EXPENDITURES PER FISCAL YEAR 2001-02 2002-03 2003-04 2004-OS 2005-06 TOTAL 0 OI Note: Vehicles & equipment purchased in prior year included Trucks, Police Cars, and cars associated with Public Works, Police Department, and Garage. In the proposed budget, an interfund transfer has been established for purchases of vehicles & equipment. -143- CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET RIVERFRONT REDEVELOPMENT FUND 1 All revenues and expenditures related to the City's Community Redevelopment Agency are included in this ' fund. Tax increment revenues for the Riverfront Redevelopment Fund are estimated to be $121,956. Tax increment payments are made to the Riverfront Redevelopment Fund by the City's General Fund and Indian River County. The estimated tax increment revenues represent an increase of $27,927 or 29.7%. Another ' source of revenue is interest income. II RIVERFRONT REDEVELOPMENT FUND REVENUE Code: 140010 Account Number Description FY 98/99 Actual FY 99/00 Actual FY 00/O1 Budget Actual to 5/31/01 FY 00/Ol Proiected FY 01/02 Adopted Budget TAXES 338200 TAX INCREMENT REVENUE 94,029 94,029 94,029 121,956 TOTAL TAXES 0 0 94,029 94,029 94,029 121,956 MISCELLANEOUS REVENUE 361100 INTEREST INCOME 1,994 1,437 1,685 361150 1NTEREST INCOME-SBA 563 329 383 TOTAL MISCELLANEOUS REVENUE 0 0 2,557 1,766 0 2,068 NON-REVENUE SOURCES 389991 APPROP FROM PY FUND BALANCE ~ TOTAL NON-REVENUE SOURCES 0 0 0 0 0 0 TOTAL RIVERFRONT REDEVELOPMENT 0 0 96,586 95,795 94,029 124,024 -144- ~ CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET ~ RIVERFRONT REDEVELOPMENT FUND EXPENDITURES Code: 140051 Account Number Description FY 98/99 Actual FY 99/00 Actual FY 00/O1 Budget Actual to 5/31/01 FY 00/Ol Projected FY 01/02 Adopted Budget OPERATING EXPENDITURES 533120 CONSULTANTS 12,000 5,887 12,000 0 533425 PEST/WEED CONTROL/MOWING 5,000 4,995 5,000 5,000 534315 PUBLIC LIGHTING 10,336 6,675 10,336 10,858 534830 SPECIAL EVENTS EXPENSE 8,000 4,500 8,000 8,000 535410 DUES & MEMBERSHIPS 250 0 250 250 TOTAL OPERATING EXPENDITURES 0 0 35,586 11,175 18,586 24,108 CAPITAL OUTLAY 606400 VEHICLES AND EQUIPMENT 11,000 0 9,400 0 TOTAL CAPITAL OUTLAY 0 0 11,000 0 9,400 0 NON-OPERATING 909132 INTERFUND TRFR TO 320 CIF 50,000 33,333 50,000 99,916 909990 UNAPPROPRIATED 0 TOTAL NON-OPERATING 0 0 50,000 33,333 50,000 99,916 TOTAL RIVERFRONT REDEVELOPMENT 0 0 96,586 44,508 77,986 124,024 CAPITAL OUTLAY SCHEDULE RIVERFRONT REDEVELOPMENT FUND Priority Number Description EXPENDITURES PER FISCAL YEAR 2001-02 2002-03 2003-04 2004-05 2005-06 TOTAL 0 Equipment purchased in prior year: (1) Marquee Sign $9,400 -145- CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET 1 RECREATION IMPACT FEE FUND 1 The Recreation Impact Fee was established to enable the City to allow growth and development to proceed in the City in compliance with the adopted Comprehensive Plan, and to regulate growth and development so as to require growth and development to share in the burden of growth by paying its pro rata share for the reasonably anticipated expansion costs of the recreational system improvements. Additionally, the City through impact ' fees seeks to provide an equitable, fair share basis for new and expanded recreational facilities concurrent with the impact and needs generated by new development. (Ordinance 0-01-15) ' RECREATION IMPACT FEE FUND REVENUE Code: 160010 Account Number Description FY 98/99 Actual FY 99/00 Actual FY 00/O1 BudEet Actual to 5/31/01 FY 00/Ol Projected FY 01/02 Adopted Budget MISCELLANEOUS REVENUE 361100 INTEREST 1COME 57 361150 INTEREST INCOME-SBA 7,313 363270 RECREATION IMPACT FEE 195,000 TOTAL MISCELLANEOUS REVENUE 0 0 0 0 0 202,370 NON-REVENUE SOURCES 389991 APPROP FROM PY FUND BALANCE 0 TOTAL NON-REVENUE SOURCES 0 0 0 0 0 0 TOTAL RECREATION IMPACT FEE 0 0 0 0 0 202,370 -146- ~_ CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET RECREATION IMPACT FEE FUND EXPENDITURES Code: 160051 Actual FY 01/02 Account FY 98/99 FY 99/00 FY 00/O1 to FY 00/O1 Adopted Number Description Actual Actual Budget 5/31/01 Projected Budget NON-OPERATING 909990 UNAPPROPRIATED 202,370 TOTAL NON-OPERATING 0 0 0 0 0 202,370 TOTAL RECREATION IMPACT FEE 0 0 0 0 0 202,370 CAPITAL OUTLAY SCHEDULE RECREATION IMPACT FEE FUND Priority Number Description EXPENDITURES PER FISCAL YEAR 2001-02 2002-03 2003-04 2004-OS 2005-06 TOTAL 0 0 -147- 1 CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET ~ ' LAW ENFORCEMENT FORFETTURE FUND The Law Enforcement Forfeiture Fund is established pursuant to Section 932.705 for reporting revenues associated with seized or forfeited property by the Police Department under the Florida Contraband Forfeiture Act as well as expenditures related to funding equipment purchases for law enforcement purposes, matching funds for Federal Grants, and to support Drug Treatment Programs, Drug Prevention Programs, School Resource Officer Program, Crime Prevention, or Safe Neighborhood Programs. LAW ENFORCEMENT FORFEITURE FUND REVENUE Code: 190010 Account Number Description FY 98/99 Actual FY 99/00 Actual FY 00/Ol Budget Actual to 5/31/01 FY 00/Ol Proiected FY 01/02 Adopted Budget FINES AND FORFEITS 351200 Co~scated Property 19,181 1,000 TOTAL FINES AND FORFEITS 0 0 0 0 19,181 1,000 MISCELLANEOUS REVENUE 361100 INTEREST INCOME 260 150 366000 CONTRIBUTIONS AND DONATIONS 13,374 1,000 TOTAL MISCELLANEOUS REVENUE 0 0 0 0 13,634 1,150 NON-REVENUE SOURCES 389991 APPROP FROM PY FUND BALANCE 1,000 TOTAL NON-REVENUE SOURCES 0 0 0 0 0 1,000 TOTAL LAW ENFORCEMENT FORFEITURE 0 0 0 0 32,815 3,150 -148- CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET LAW ENFORCEMENT FORFEITURE FUND EXPENDITURES Code: 190051 Account Number Description FY 98/99 Actual FY 99/00 Actual FY 00/O1 Budget Actual to 5/31/01 FY 00/O1 Projected FY 01/02 Adopted Bud¢et OPERATING EXPENDITURES 534966 D.A.R.E. EXPENDITURES 4,085 4,085 2,150 535380 DEPARTMENTAL SUPPLIES 4,434 4,434 1,000 TOTAL OPERATING EXPENDITURES 0 0 8,519 0 8,519 3,150 CAPITAL OUTLAY 606400 VEHICLES AND EQUIPMENT 12,270 12,270 TOTAL CAPITAL OUTLAY 0 0 12,270 0 12,270 0 TOTAL RECREATION IMPACT FEE 0 0 20,789 0 20,789 3,150 CAPITAL OUTLAY SCHEDULE LAW ENFORCEMENT FORFEITURE FUND Priority EXPENDITURES PER FISCAL YEAR Number Description 2001-02 2002-03 2003-04 2004-05 2005-06 TOTAL 0 -149- CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET ~ ' DEBT SERVICE FUND The Debt Service Fund is used to record special assessments associated with the River Front water lines and to ' service the 1996 revenue bond debt. The special assessment and revenue bond is for ten (10) years. 1 DEBT SERVICE FUND BUDGET SUMMARY posed 2001-02 Budget: or Current Level Changes from ~-O1 Amended Budget: I1. Operating Expenditures-Increase- results from a increase in number of liens to be released in I2. Debt Service-Decrease-Principal and interest decrease in accordance with revenue bond contract. Difference '' 60 (210) -150- CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET DEBT SERVICE FUND REVENUE Code: 201010 ccount umber Description FY 98/99 Actual FY 99/00 Actual FY 00/O1 BudEet Actual to 5/31/01 FY 00/Ol Proiected FY 01/02 Adopted Budget MISCELLANEOUS REVENUE 361100 INTEREST INCOME 13,224 1,520 928 160 275 253 361150 INTEREST INCOME-SBA 174 4,710 1,500 5,578 9,562 8,797 361121 SPECIAL ASSESSMENTS INTEREST 7,859 41,427 7,895 7,786 7,786 7,163 361122 SPECIAL ASSESSMENTS PENALTIES 37,048 1,575 2,743 2,743 0 363150 SPECIAL ASSESSMENTS RIVERFRONT 44,964 128,154 38,973 24,255 24,255 26,195 389991 APPROPRIATION FROM PY FUND BALANCE 14,003 22,316 TOTAL MISCELLANEOUS REVENUE 66,221 212,859 64,874 40,522 44,621 64,724 TOTAL DEBT SERVICE FUND 66,221 212,859 64,874 40,522 44,621 64,724 DEBT SERVICE FUND EXPENDITURES Code: 201051 ccount umber Description FY 98/99 Actual FY 99/00 Actual FY 00/O1 Budget Actual to 5/31/01 FY 00/Ol Proiected FY 01/02 Adopted BudEet OPERATING EXPENDITURES 534120 POSTAGE 156 258 248 248 258 534910 CLERK OF COURT FILING FEES 456 18 18 18 60 TOTAL OPERATING EXPENDITURES 456 174 258 266 266 318 DEBT SERVICE 707121 PRINCIPAL -REVENUE BOND 1996 35,523 47,932 50,688 50,688 50,688 53,602 707221 INTEREST -REVENUE BOND 1996 18,510 16,464 13,928 13,719 13,719 10,804 TOTAL DEBT SERVICE 54,033 64,396 64,616 64,407 64,407 64,406 TOTAL DEBT SERVICE FUND 54,489 64,570 64,874 64,673 64,673 64,724 -151- CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET i i i~ 7 CAPITAL IMPROVEMENT FUND SOURCES AND USES OF FUNDS CIP REVENUES BY SOURCE General Fund 3.7% Discretionary Sales Tax 49.4% Airport Fund 6.8% Local Option Gas Tax 5.5% CIP USES OF FUNDS Police Ceme Roads 40.1% i ~ Public Works i ~ Facilities j 6.6% j i ~ ' Recreation ~ 29.0% Sidewalks i 8.7% ~ ~ ~ I ~ I ~ -IS2- Grants & Other Revenues 34.6% Department Airport 1.4% 6.8% CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET 2001-2002 CAPITAL IMPROVEMENT FUND REVENUES BY SOURCE GENERAL FUND $ 100,000 AIRPORT FUND 18s,000 GRANTS AND OTHER REVENUES 940,032 LOCAL OPTION GAS TAX 148,780 DISCRETIONARY SALES TAX 1,341,397 TOTAL $ 2,71 s,2o9 -1s3- CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET This Fund includes all of the City's "Pay as you go" and loan funded Capital Improvement Projects. Funding for Capital Improvement Projects is provided from other City funds, loan proceeds and miscellaneous revenue. Capital project expenditures are accounted for in Capital Project Funds, the Golf Course Projects Fund and the Airport Projects Fund, but they are presented in a consolidated manner in the budget document to facilitate review of capital projects as a whole. The proposed Capital Improvement Program for 2001 - 2002 is as follows: Roads $ 1,089,416 Sidewalks 236,500 Recreation 787,300 Public Works Facilities 178,300 Cemetery 45,500 Police Department 38,500 Airport 185,000 Sub-total Capital Projects 2,560,516 Debt Service 154,693 TOTAL $ 2,715,209 -154- CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET General Airport Other Fund Fund Sources Road Improvements CR 512 Alley ($6,000 funded in prior year for engineering and design) City Hall Parking Lot Louisiana Ave Improvements Barber Street Improvements Phase III (Bridge Improvements - $291,000 budgeted in prior years) Unit 10 Paving - 13.5 Miles Sidewalks and Bikeways Barber Street Sidewalk (CR 512 to Hardee Park) Main St/Wimbrow Dr Sidewalk Hardee Park/Wimbrow Dr Sidewalk (Bridge Sidewalk) Recreation Facilities Riverview Park Phase I ($295,000 budgeted prior year ($170,000 from Grant)) Riverview Park Phase II (Land Purchase) Shumann Lake Park Phase I (Boat Ramp) Fencing @ B.S.S.C. Veterans Memorial Land Purchase - 9.34 acres Public Works Facilities Parks Maintenance Building (Vicinity of B.S.S.C.) Central Garage Improvements (Garage Doors, Overhangs, 10,000 gallon refueling facility and automatic gates) Cemetery Columbariums (Single and Double Burial Niches) Gazebo Refurbishment 30,800 69,200 Local Discretionary Option Sales Gas Taz Tax Total 140,000 140,000 594,616 30,800 148,780 82,020 300,000 24,000 24,000 594,616 71,500 71,500 93,500 93,500 71,500 71,500 99,916 30,084 130,000 200,000 200,000 400,000 33,000 33,000 12,100 12,100 34,200 34,200 178,000 178,000 62,150 62,150 116,150 116,150 43,500 43,500 2,000 2,000 -155- CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET 1 ' Police Department Police Impound Compound (Relocate Police Impound Yard from Louisiana Av to North of Police ' Station) Airport tl) Rehabilitation of Runway 9-27 (represents 5% of actual project cost of $1,100,000 of which $990,000 is projected to come from the FAA and $55,000 from FL Dept of Transportation) ' Install Security Fencing (represents 20% of estimated cost of $150,000 of which $120,000 is projected to be funded by the FL Dept of Transportation) Construct T-Hangers (represents 20% of estimated cost of $500,000 of which $400,000 is projected to be funded by the FL Dept of Transportation) ' (1) Funding represents Airport funds only. General Airport Fund Fund Local Discretionary Other Option Sales Sources Gas Tax Tax Total 38,500 38,500 55,000 30,000 100,000 55,000 30,000 100,000 100,000 185,000 940,032 148,780 1,186,704 2,560,516 -156- ~ CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET ~ 2001-2002 CAPITAL IMPROVEMENT FUND SOURCE OF "OTHER" FUNDS SOURCE OF "OTHER" FUNDS AMOUNT Riverview Park Phase I Boat Dock, landscaping, and shoreline stabilization Riverfront Redevelopment District 99,916 Riverview Park Phase II Land Purchase FRDAP Grant approved at $200,000 200,000 Columbariums 43,500 (Single and Double Burial Niches) Gazebo Refurbishment 2,000 Funding provided by Cemetery Trust Fund via Code of Ordinance regarding capital improvements Total Cemetery Trust Fund 45,500 Paving Project Savings (earnings and savings on loan) 594,616 TOTAL SOURCES OF "OTHER" FUNDS 940,032 -157- i~ i~ CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET ~ Description TOTAL REVENUES ' TOTAL GC ADMR~IISTRATION DIVISION TOTAL GC GREENS DIVISION ' TOTAL GC CARTS DIVISION TOTAL EXPENSES ' NET REVENUE OVER (EXPENSES) i~ Actual FY 01/02 FY 98/99 FY 99/00 FY 00/Ol to FY 00/Ol Adopted Actual Actual Budget 5/31/01 Projected Budget 1,414,976 1,471,743 1,973,028 1,126,150 1,914,795 1,594,111 608,204 620,156 1,073,295 731,611 1,048,849 939,173 652,742 1,234,465 1,234,465 1,037,661 1,217,732 557,406 82,473 89,975 89,975 62,350 84,895 97,532 1,343,419 1,944,596 2,397,735 1,831,622 2,351,476 1,594,111 71,557 (472,853) (424,707) (705,472) (436,681) 0 ' Note: The increase in budget from Fiscal Year 2001/2002 to Fiscal Year 2000/2001 is a result of the Golf Course being closed from June through September 2001 for the purpose of renovating 19 Greens, rebuilding I' bunkers and regrassing the fairways. This is the first major renovation of the Golf Course since it was built in 1981. i~ i~ i~ i~ i~ ' -158- CITYOF SEBAST~ HOME OF PELICAN ISLAND This Page Intentionally Left Blank -159- CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET GOLF COURSE REVENUE Code: 410010 Account Number Description FY 98/99 Actual FY 99/00 Actual FY 00/O1 Budget Actual to 5/31/01 FY 00/Ol Proiected FY 01/02 Adopted Budget CHARGES FOR SERVICES 347501 GREEN FEES 434,685 450,725 394,000 368,583 385,000 511,000 347502 CART RENTALS 665,743 668,542 598,880 521,368 543,500 728,500 347510 DRIVING RANGE FEES 43,866 50,190 31,400 31,749 38,000 50,000 347511 LOCKER RENTAL FEES 347512 CLUB STORAGE FEES 934 931 800 833 833 850 347513 CLUB RENTALS FEES 2,242 2,033 1,350 1,113 1,000 2,200 347520 INITIATION FEES 3,000 2,000 0 0 0 0 347521 MEMBERSHIP FEES 132,829 123,292 80,500 79,467 79,467 116,470 347522 HANDICAP FEES 3,949 4,272 5,250 5,295 5,205 5,400 347523 RESIDENT CARD FEES 13,520 15,820 17,500 18,600 18,575 24,000 347530 NON-TAXABLE SALES 15,245 16,091 11,000 11,920 19,130 23,500 347540 PRO SHOP SALES 105,000 50,478 50,000 80,000 347541 COST OF SALES PRO SHOP (89,250) (33,483) (20,000) (40,000) 362100 RENT & ROYALTIES 18,588 18,343 20,590 18,568 25,000 27,675 369440 DRIVING RANGE COMMISSION 1,225 1,308 0 70 70 0 369900 OTHER MISC REVENUES 4,959 1,585 200 1,513 1,500 1,000 369941 SALES TAX COMMISSIONS 404 363 360 240 360 360 369942 LIQUOR COMMISSIONS 10,515 9,243 9,500 0 0 0 369945 PRO LESSONS 3,295 2,440 7,293 2,480 2,600 6,000 TOTAL CHARGES FOR SERVICES 1,354,999 1,367,178 1,194,373 1,078,794 1,150,240 1,536,955 NON-OPERATING REVENUE 331901 FEMA-FEDERAL GRANT 6,787 0 0 334901 FEMA-STATE GRANT 1,090 0 0 361100 INTEREST EARNINGS 7,976 6,280 8,368 4,814 7,726 6,283 361105 SBA INTEREST EARNINGS 52,001 76,802 59,155 40,465 57,162 49,873 364100 SALE OF FIXED ASSETS 227 162 2,077 2,077 1,000 369200 INSURANCE PROCEEDS 13,379 13,380 0 0 0 389995 APPROP PY RETAINED EARNINGS 0 697,590 697,590 0 TOTAL NON-OPERATING REVENUE 59,977 104,565 778,655 47,356 764,555 57,156 TOTAL REVENUES 1,414,976 1,471,743 1,973,028 1,126,150 1,914,795 1,594,111 -160- 4 CITYOF SEBasTI~ HOME OF PELICAN ISLAND This Page Intentionally Left Blank -161- i~ i~ CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET GOLF COURSE ADMINISTRATION The Sebastian Golf Course is located in the City of Sebastian off of Main Street at the West entrance to the Airport and provides recreational enjoyment for the citizens of Sebastian and the surrounding communities. The facility includes an 18-hole golf course that is 6,717 yards in length and par 72, driving range, putting and chipping green, restaurant, lounge, and fully-stocked Pro Shop. FISCAL YEAR 2001 ACCOMPLISHMENTS / Golf Course Greens, Tees and Bunkers reconstructed and renovated. ' / One Par 3 hole added and one Par 3 hole moved in conjunction with Airport Plans for Runway reopening. / New irrigation timers, controls and computerized monitoring equipment installed. ' / Installation of golf range netting. FISCAL YEAR 2002 GOALS AND OBJECTIVES - Develop and promote a new and exciting tournament program for all levels. - Direct and promote a comprehensive junior program. ' - Maintain thorough fiscal procedures and accountability. PERFORMANCE MEASUREMENT Actual Actual Projected Estimated SERVICE PROGRAM 1998-99 1999-00 2000-O1 2001-02 NUMBER OF ANNUAL FEES SOLD Single Resident 81 72 71 71 Single Non-Resident 47 44 41 41 Family Resident 54 58 56 56 Family Non-Resident 44 38 22 22 Resident/Discount Cards 676 791 746 850 TOTAL ANNUAL FEES SOLD 902 1,003 936 1,040 NUMBER OF ROUNDS PLAYED Annual Fee Rounds 17,884 18,500 12,500 16,333 Daily Fee Rounds 49,543 50,001 37,000 53,667 TOTAL NUMBER OF ROUNDS PLAYED 67,427 68,501 49,500 70,000 (1) Estimated rounds based on October, 2000 to May, 2001, due to scheduled golf course renovation. -162- CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET GOLF COURSE ADMINISTRATION BUDGET SUMMARY The proposed 2001-2002 budget for Golf Course Admin is $939,173. This compares to the 2000-01 amended budget of $1,073,295, a decrease of $134,122 or 12.5%. Amended 00-01 Proposed Budget O 1-02 Difference Personal Services 259,478 275,086 15,608 Operating Expenses 278,500 282,514 4,014 Capital Outlay 0 1,500 1,500 Debt Service 200,317 314,290 113,973 Non-Operating 335,000 65,783 (269,217 Total 1,073,295 939,173 (134,122 Proposed 2001-02 Budget: Major Current Level Changes from 2000-01 Amended Budget: Difference 1. Personal Services -Increase -Results from the increase over prior year due to course closure for four months, 6% CWA contract negotiated increase in wages and an estimated 25% increase in health insurance premiums. 15,608 Operating Expenses -Increase -due to calculated increases in management services from the neral fund, electric, promotions and advertising (new course) departmental supplies and bank d charges, offset by decreases in one time charge for professional services, R&M-Buildings, i Cleaning supplies. In addition, increase due to course closure during last four months of ;al year (i.e. lower costs). 4,014 Capital Outlay -Increase -due to necessary purchase of equipment for operations. 1,500 Debt Service -Increase -due to refunding of revenue bond and the high principal payable 113,973 Non-Operating -Decrease -results from a decrease in residual equity transfers offset by an rease in contingency. (269,21 -163- CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET PROGRAM BUDGET DESCRIPTION FOR THE SEBASTIAN GOLF COURSE STAFFING NATURE OF ACTIVITY 00-01 01-02 01-02 31.50% 31.50% General Supervision -Provide effective, responsive and professional management, direction, control of daily golf operations, including training and forethought fo innovative and practical improvements. 8.00% 8.00% Pro Shop -Provide friendly, consistent quality service to the public. T'he result o this direct contact combined with the amenities offered, produces customer 38.50% 38.50% Control of Course P aY -Provides for orderly starting of play, the speed and flow o play, and prevention of free play and abuse to golf course grounds. This enhances the eniovment of the game as well as promoting return plav. 22.00% 22.00% Golf Course Administration -Supervise all Golf Course operations, preparation o budget, supervision of capital improvement programs. 100.00°,~o I 100.00%I -164- CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET PERSONAL SERVICES SCHEDULE TION AND PRO SHOP Projected Proposed Pay Position Years Expense Budget Position Range Grade 99-00 00-01 01-02 00-01 01-02 JLF COURSE MANAGER 43,580/66,577 82E 0.25 1.00 1.00 45,517 48,600 3AD GOLF PROFESSIONAL 27,148/41,474 19E 1.00 0.60 1.00 23,927 29,700 3ST. HEAD GOLF PROFESSIONAL 14,435/19,968 11 0.25 0.40 0.00 - - 3AD CASHIER 19,926/27,622 18 1.00 1.00 1.00 23,749 25,500 ~MINISTRATNE SECRETARY 19,926/27,622 18 0.50 0.50 0.50 15,506 16,600 3ST. CASHIER (P/T) 14,435/19,968 11 0.75 1.50 1.50 20,076 21,000 SHIER (2 TEMP) 5,554/7,062 10 0.00 0.50 0.50 3,973 11,000 ~NGER/STARTER (6 P/T) 5,554/7,062 9 3.00 3.00 3.00 - 9,000 ~NGER/STARTER (6 P/T/2 TEMP) 5,554/7,062 10 2.50 1.50 1.50 33,396 34,000 9.00 9.00 9.00 TOTAL SALARIES 166,144 195,400 OVERTIME 2,891 1,000 LESSON BONUS 5,470 6,000 FICA 14,049 15,484 DEFERRED COMPENS ATION 9,140 9,972 GROUP HEALTH INSU RANCE 13,166 17,250 DEPENDENT HEALTH INSURANCE PREMIL~IVI 3,137 3,950 EMPLOYEE ASSISTANCE PROGRAM 276 280 WORKER'S COMPENS ATION 23,973 24,750 UNEMPLOYMENT INSURANCE 874 1,000 TOTAL PERSONAL SERVICES -165- CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET ~ GOLF COURSE ADMINISTRATION DIVISION Code: 410110 Account Number Descriation PERSONAL SERVICES: 511200 REGULAR SALARIES S 11400 OVERTIME 511500 LESSON BONUS 512100 FICA 512225 DEFERRED COMPENSATION 512301 GROUP HEALTH INSURANCE 512305 DEPENDENT HEALTH INS PREMIUM 512309 EMPLOYEE ASSISTANCE PROGRAM 512400 WORKERS COMPENSATION 512500 UNEMPLOYMENT INS. TOTAL PERSONAL SERVICES OPERATING EXPENSES: 533100 PROFESSIONAL FEES 533150 ENGINEERING 533175 MEDICAL EXAMS/PHYSICALS 533199 GOLF PROFESSIONAL 533200 AUDITING 533201 ADMIN SVCS PROVIDED BY GF 533400 OTHER CONTRACTUAL SERVICES 533410 ENVIRONMENTAL 533415 JANITORIAL SERVICES 533420 PEST/WEED CONTROL 533440 ELECTRONIC SECURITY SERVICES 534000 TRAVEL & PER DIEM 534101 TELEPHONE 534120 POSTAGE 534310 ELECTRIC 534320 WATER/SEWER 534380 GARBAGE/TRASH REMOVAL 534445 AIRPORT PROPERTY LEASE 534500 INSURANCE 534610 R & M -BUILDINGS 534630 R & M -OFFICE EQUIPMENT 534640 R & M -OPERATING EQUIPMENT 534650 R & M -RADIOS 534845 GOLF COURSE PROMOTIbNS 534846 GOLF COURSE ADVERTISING 535200 DEPARTMENTAL SUPPLIES 535205 BANK/CREDIT CARD CHARGES 535210 COMPUTER SUPPLIES 535220 CLEANING SUPPLIES 535230 SMALL TOOLS & EQUIPMENT 535250 BUILDING SUPPLIES 535270 UNIFORMS AND SHOES 535410 DUES AND MEMBERSHIPS 535420 BOOK AND PUBLICATIONS 535450 TRAINING AND EDUCATION 535705 PROPERTY TAXES 535710 NON-AD VALOREM TAX TOTAL OPERATING EXPENSES FY 98/99 I FY 99/00 I FY 00/O1 Actual ~ Actual ~ BudSet 118,379 134,883 183,000 417 618 2,500 5,470 9,495 10,475 15,388 2,998 4,229 10,935 6,908 6,327 13,775 100 2,852 3,137 225 198 300 5,891 4,511 23,973 1,000 144,413 164,093 259,478 47,043 2,510 8,500 375 1,685 126 381 5,056 34 26,321 541 1,032 90,858 26,528 6,120 6,743 700 4,045 3,152 3,847 13,833 664 3,079 736 934 141 476 681 256,141 -166- 108 379 53,154 3,750 21,000 197 1,552 1,080 168 381 87 5,454 133 26,707 573 1,401 57,615 24,709 5,028 2,435 414 3,287 3,809 5,724 14,866 257 2,076 460 252 55 801 117 40 I 194 238,263 11,282 3,216 35,941 375 2,000 1,200 400 381 200 5,502 125 31,362 550 1,375 120,000 28,035 4,000 2,500 450 2,500 3,200 5,000 9,938 250 2,100 250 250 250 1,050 250 750 3,573 245 278,500 Actual to 5/31/01 105,787 2,930 1,393 8,406 5,356 6,564 2,076 161 17,980 874 151,527 11,281 2,703 23,961 132 1,100 1,020 98 254 0 3,217 49 19,599 337 1,047 80,000 27,743 1,087 429 0 1,982 1,856 3,607 11,340 223 1,156 40 16 0 1,087 122 525 3,414 194 199,619 FY 00/Ol Projected 166,144 2,891 5,470 14,049 9,140 13,166 3,137 276 23,973 874 239,120 11,281 0 0 0 2,703 35,941 378 1,650 ~ 1,200 ''~, 170 !I 381 0' 5,500 128 22,500 550 1,375 120,000 28,035 4,000 2,500 100 2,400 3,070 5,000 12,700 400 1,000 100 250 0 1,000 150 525 3,573 245 268,799 FY 01/02 Adopted Budget 195,400 1,000 6,000 15,484 9,972 17,250 3,950 280 24,750 1,000 275,086 3,250 38,088 378 2,000 1,560 318 395 100 5,961 118 34,498 531 1,700 120,000 28,050 2,250 2,600 400 3,500 4,200 5,000 18,000 500 1,000 250 250 1,000 1,300 250 1,250 3,575 245 282,514 CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET GOLF COURSE ADMINISTRATION DIVISION Code: 410110 Account Number Description FY 98/99 Actual FY 99/00 Actual FY 00/O1 Budget Actual to 5/31/01 FY 00/Ol Proiected FY 01/02 Adopted Budget CAPITAL OUTLAY: 606400 VEHICLES & EQUIPMENT 1,300 0 1,500 TOTAL CAPITAL OUTLAY 0 1,300 0 0 0 1,500 DEBT SERVICE: 707145 PRINCIPAL -GOLF COURSE 105,000 110,000 100,000 115,000 220,000 707245 INTEREST -GOLF COURSE 102,650 96,980 100,317 45,465 90,930 94,290 TOTAL DEBT SERVICE 207,650 206,980 200,317 45,465 205,930 314,290 NON-OPERATING EXPENSES 909101 INTERFUND TRFR TO 001 GF 335,000 335,000 335,000 909541 INTRAFUND TRFR TO GC CAPITAL 9,520 909901 CONTINGENCY 0 65,783 TOTAL NON-OPERATING EXPENSES 0 9,520 335,000 335,000 335,000 65,783 TOTAL GOLF COURSE ADMINISTRATION 608,204 620,156 1,073,295 731,611 1,048,849 939,173 CAPITAL OUTLAY SCHEDULE GOLF COURSE ADMIN AND PRO SHOP Priority Number Description 1 COMPiJTERS (6) 2 PRINTERS (3) EXPENDITURES PER FISCAL YEAR 2001-02 2002-03 2003-04 2004-05 2005-06 TOTAL 12,300 12,300 1,500 2,100 3,600 0 Equipment purchased in prior year: (1) Replacement 10 ton Air Conditioner $1,245 - l 67- CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET ' GOLF COURSE GREENS DIVISION The Golf Course Greens Division is responsible for administration of an independent golf course maintenance ' contract to insure that the overall care of the golf course provides a playable and healthy golf course. ' FISCAL YEAR 2002 GOALS AND OBJECTIVES ' - Maintain outsourced contract services with outside agency for Golf Course Maintenance. - Supervise contract performance for the best possible maintenance for a healthy (turfgrass) playing surface. - Ensure proper maintenance is completed on equipment. - Track and monitor fiscal accountability regarding equipment repairs, parts and turfgrass items (chemicals, fertilizer, sand, etc.) ' GOLF COURSE GREENS DIVISION BUDGET SUMMARY The proposed 2001-2002 budget for Golf Course Greens is $557,406. This compares to the 2000-01 amended budget of $1,234,465, a decrease of $677,059 or 54.8%. Amended 00-01 Proposed Budget 01-02 Difference Operating Expenses 519,765 523,906 4,141 Capital Outlay 14,700 33,500 18,800 Non-Operating 700,000 0 (700,000 Total 1,234,465 557,406 (677,059 Proposed 2001-02 Budget: Major Current Level Changes from 2000-01 Amended Budget: Difference 1. Operating Expenses -Increase -due to estimated CPI increase for One Source Maintenance Contract and R&M-Buildings, offset by reductions in Grounds Maintenance costs and i m aati nn 4,141 Capital Outlay -Increase -increase due to purchasing necessary equipment for operational intenance purposes. 18,800 I3. Non-Operating -Decrease - no projects slated for funding in this fiscal year. (700, -168- CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET PROGRAM BUDGET DESCRIPTION FOR THE GOLF COURSE GREENS DIVISION STAFFING NATURE OF ACTIVITY 00-O1 01-02 01-02 75.00% 75.00% Golf Course Maintenance -Provide administrative oversight of independent course maintenance contract which provides daily turf care resulting in the qu appearance and playability of the golf course. Keeping the golf course in the possible condition throughout the year adds to the enjoyment of the customers insures return play. 25.00% 25.00% Equipment Maintenance -Continue tracking equipment use and repair to in proper maintenance and useabiltiy of equipment. -169- CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET GOLF COURSE GREENS DIVISION ' Code: 410120 Account Number Descriation OPERATING EXPENSES 533440 ELECTRONIC SECURITY SERVICES 533445 GROUNDSKEEPING SERVICE 534310 ELECTRIC 534320 WATER/SEWER 534610 R & M -BUILDINGS 534640 R & M -OPERATING EQUIPMENT 534680 R &M -IRRIGATION SYSTEMS 534685 R &M -GROUNDS MAINTENANCE 535200 DEPARTMENTAL SUPPLIES 535220 CLEANING SUPPLIES 535230 SMALL TOOLS & EQUIPMENT 535250 BUILDING SUPPLIES TOTAL OPERATING EXPENSES CAPITAL OUTLAY 606200 BUILDINGS & ATTACHMENTS 606300 IMPROVEMENTS 606400 VEHICLES AND EQUIPMENT TOTAL CAPITAL OUTLAY NON-OPERATING EXPENSES 909541 INTRAFUND TRFR TO CAPITAL PROJ TOTAL NON-OPERATING EXPENSES TOTAL GREENS & MAINTENANCE Actual FY 01/02 FY 98/99 FY 99/00 FY 00/O1 to FY 00/Oi Adopted Actual Actual Budget 5/31/01 Projected Budget 359 360 360 240 360 372 436,202 447,200 462,852 308,568 462,852 470,000 13,576 15,554 15,647 9,910 15,647 17,284 169 1,250 685 250 192 225 4,000 19,577 13,013 11,508 7,802 11,500 12,000 22,232 11,734 12,000 8,285 12,000 12,000 459 22,051 13,248 720 13,248 5,000 3,596 3,766 3,100 1,849 1,500 2,500 547 523 350 36 200 250 314 337 350 59 100 250 56 100 0 100 250 498,281 515,279 519,765 337,661 517,x32 523,906 880 581 22,226 14,700 0 33,500 1,461 22,226 14,700 0 0 33,500 153,000 100,200 700,000 700,000 700,000 0 153,000 100,200 700,000 700,000 700,000 0 652,742 637,705 1,234,465 1,037,661 1,217,732 557,406 -170- CAPITAL OUTLAY SCHEDULE COURSE GREENS DIVISI Priority Number Description 1 LoaderBack Hoe 2 Greens Mower 3 7 Gang Mower 4 Sod Cutter (Walk Behind) 5 Jacobsen Deck Mower 6 Ice Machine 7 Carry All 8 Top Dresser 9 Mig Welder 10 Greens Mower (Diesel) 11 Tractor EXPENDITURES PER FISCAL YEAR 2001-02 2002-03 2003-04 2004-05 2005-06 TOTAL 20,000 20,000 31,200 17,000 48,200 45,000 45,000 5,000 5,000 11,000 11,000 3,500 3,500 5,000 5,000 10,000 8,000 8,000 3,000 3,000 17,000 17,000 20,000 20,000 ~ -171- i~ CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET GOLF COURSE CARTS DIVISION The Golf Course Carts Division is responsible for maintaining the golf carts in operational condition, driving ' range, golf cart barn, locker room, water station, and surrounding areas. FISCAL YEAR 2002 GOALS AND OBJECTIVES - To maintain carts in operational condition to support golf course play. - To service driving range and maintain range balls. i~ i~ ' GOLF COURSE CARTS DIVISION BUDGET SUMMARY proposed 2001-2002 budget for Golf Course Carts is $97,532. compares to the 2000-01 amended budget of $89,975, an ease of $7,557 or 8.4% Personal Services Operating Expenses Total Amended 00-O1 Proposed Budget 01-02 Difference 43,644 45,771 2,127 46,331 51,761 5,430 89,975 97,532 7,557 Proposed 2001-02 Budget: Major Current Level Changes from 2000-01 Amended Budget: 1. Personal Services -Increase - 6% CWA contract negotiated increase in wages, and a full year of wages compared to FY00-Ol when course closed for four months. Difference 2,127 ~ 5,430 ~ 2. Operating Expenses -Increase -due to increase in Cart leases for a full year (Course closed for four months), and departmental supplies. -172- CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET PROGRAM BUDGET DESCRIPTION FOR THE GOLF CART DIVISION STAFFING NATURE OF ACTIVITY 00-01 01-02 01-02 60.00% 60.00% 40.00% 40.00% 100.00% 100.00% General Maintenance and Care of Golf Carts -Clean and maintain golf carts ink operational condition for guests use and maintain operational cart barn. I Golf Course Facilities -Maintenance and care of Cart Barn, Driving Range, W Station, and general area around Golf Shop and starter area. PERSONAL SERVICES SCHEDULE CART D Projected Proposed Pay Position Years Expense Budget Position Ran a Grade 99-00 00-01 01-02 00-01 01-02 ART ATTENDANTS (4) (P/'T) 5,554/7,062 10 2.00 2.00 2.00 14,159 19,300 ART ATTENDANTS (TEMP) 2.00 2.00 2.00 22,723 23,000 4.00 4.00 4.00 TOTAL SALARIES 36,882 42,300 OVERTIME 74 125 FICA 2,827 3,246 EMPLOYEE ASSISTANCE PROGRAM 100 100 TOTAL PERSONAL SERVICES 39,883 45,771 -173- CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET GOLF COURSE CARTS DIVISION ' Code: 410130 ' CAPITAL OUTLAY SCHEDULE Account Number Descriation FY 98/99 Actual FY 99/00 Actual FY 00/Ol Budget Actual to 5/31/01 FY 00/O1 Projected FY 01/02 Adopted Budget PERSONAL SERVICES 511200 REGULAR SALARIES AND WAGES 35,713 35,733 40,350 20,959 36,882 42,300 511400 OVERTIME 152 408 100 351 351 125 512100 FICA 2,525 2,765 3,094 1,630 2,827 3,246 512309 EMPLOYEE ASSISTANCE PROGRAM 61 100 31 54 100 TOTAL PERSONAL SERVICES 38,390 38,967 43,644 22,971 40,114 45,771 OPERATING EXPENSES 534420 EQUIPMENT LEASES 40,461 46,947 44,161 38,938 44,161 44,161 534610 R&M-BUILDINGS 0 90 0 250 534640 R & M -OPERATING EQUIPMENT 2,725 500 1,500 111 250 1,000 535200 DEPARTMENTAL SUPPLIES 262 216 120 100 120 6,000 535220 CLEANING SUPPLIES 220 263 250 140 150 200 535230 SMALL TOOLS & EQUIPMENT 415 89 150 90 100 150 535270 UNIFORMS AND SHOES 55 150 0 TOTAL OPERATING EXPENSES 44,083 48,160 46,331 39,379 44,781 51,761 CAPITAL OUTLAY 606400 VEHICLES AND EQUIPMEI~TT 800 0 0 TOTAL CAPITAL OUTLAY 0 800 0 0 0 0 TOTAL CARTS EXPENSES 82,473 87,927 89,975 62,350 84,895 97,532 EXPENDITURES PER FISCAL YEAR 2001-02 2002-03 2003-04 2004-OS 2005-06 TOTAL 1,500 1,500 1 -174- CITY OF SEBASTIgN ,~ HOME OF PELICAN ISLAND This Page Intentionally Left Blank -175- CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET ~ AIRPORT REVENUE Code: 450010 Account Number Description FY 98/99 Actual FY 99/00 Actual FY 00/Ol Budget Actual to 5/31/01 FY 00/Ol Proiected FY 01/02 Adopted Budget OPERATING REVENUE 362100 RENT & ROYALTIES 118,226 81,355 181,339 139,970 181,339 157,459 369900 OTHER MISCELLANEOUS REVENUE 4,039 4,637 5,000 2,584 3,876 3,945 TOTAL OPERATING REVENUE 122,265 85,992 186,339 142,554 185,215 161,404 NON-OPERATING REVENUE: INTERGOVERNMENTAL SOURCES 410 STATE GRANT - AIltPORT 0 0 32,609 0 32,609 0 TOTAL INTERGOV'T SOURCES 0 0 32,609 0 32,609 0 INTEREST EARNED 361100 INTEREST 2,021 2,496 2,000 2,535 4,346 3,743 361105 STATE BOARD INTEREST 10,166 16,890 17,000 9,809 16,815 14,879 TOTAL INTEREST EARNED 12,187 19,386 19,000 12,344 21,161 18,622 OTHER NON-OPERATING REVENUE: 364100 SALE OF FIXED ASSETS 1,000 TOTAL OTHER NON-OPERATING REVENUE 1,000 0 0 0 0 0 TOTAL NON-OPERATING REVENUES 13,187 19,386 51,609 12,344 53,770 18,622 TOTAL REVENUES 135,452 105,378 237,948 154,898 238,985 180,026 389995 APPROP PY RETAINED EARNINGS 95,392 0 TOTAL AIRPORT REVENUES 135,452 105,378 333,340 154,898 238,985 180,026 -176- CITY OF SE~A~~ HOME OF PELICAN ISLAND This Page Intentionally Left Blank -177- CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET Airport The Airport Manager is responsible for Airport Operations and compliance issues with the Federal Aviation Administration, Airport CIP execution and monitoring, tenant relations, and compliance with State and Federal Aviation Regulations. FISCAL YEAR 2001 ACCOMPLISHMENTS / Obtained Joint Participation Agreements in the amount of $1,190,000 for the following: • Installation of Runway lighting for Runway 4-22 in the amount of $75,000. • T-Hangar (approximate 30 to 36) Construction in the amount of $425,000. • Golf Course Holes 11 & 17 Relocation in the amount of $200,000. • Waterline installation for East and West side of Airport in the amount of $200,000. • Airport West Road extension in the amount of $200,000. • Maintenance Facility & Equipment in the amount of $90,000. / Completion of relocation of Golf Course Holes 11 & 17 for the purpose of opening Runway 9 - 27 in the future. / Initiated polices regarding Standard Operating Procedures and Rules for Airport Businesses. FISCAL YEAR 2002 GOALS AND OBJECTIVES ' - Administration of the Airport in accordance with Federal, State and Local regulations. - Implementation of Primary Guiding Documents, including: General Provisions, Lease Rates and Charges Policy, Minimum Standards, Developmental Guidelines, and Airport Rules and Regulations. ' - Revise Joint Anticipated Capital Improvement Program, via partnership with Florida Department of Transportation. ' - Draft Grant applications for Airport Improvement Grants with the Florida Department of Transportation and Federal Aviation Administration. i~ i~ u f i~ i~ - Coordination of safety and logistics associated with airport construction activities. - Monitoring of airport lease agreements with Finance and Legal departments. - Promotion of open and positive relations with airport users and citizens. - Obtain AAAE certification in Airport Management. nt~~~nnM A N!`Ti` MT A CTTRFC Performance Indicators Actual 1998/1999 Actual 1999/2000 Budget 2000/2001 Projected 2001/2002 Number of Based Aircraft N/A 50 50 80 Number of Aircraft Operations N/A 37,240 40,000 40,000 Number of Development Acres N/A 183 183 188 -178- CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET AIRPORT ADMINISTRATION BUDGET SUMMARY The proposed 2001-2002 budget for the Airport is $180,026. This compares to the 2000-01 amended budget of $333,340, a decrease of $153,314 or 46.0%. Amended 00-01 Proposed Budget 01-02 Difference ersonal Services 46,737 57,711 10,974 iperating Expenses 67,060 83,458 16,398 'apitalOutlay 65,844 19,483 (46,361) fon-Operating 153,699 19,374 (134,325) otal 333,340 180,026 (153,314) Proposed 2001-02 Budget: Major Current Level Changes from 2000-01 Amended Budget: Difference 1. Personal Services -Increase -due to full year airport manager salary, 6% CWA contract negotiated increase applied to all nonpublic safety employees, addition of an Intern for 8 months and an estimated 25% increase in health benefit insurance. 10,974 . Operating Expenses -Increase -results from an increase in management fees to General und, travel & per diem and education for attending schools on Airport Management, R&M- ~rounds Maintenance for one-half the cost of a maintenance worker for mowing and iaintaining the airport. 16,398 . Capital Outlay -Decrease -results from less equipment being purchased for maintenance of ie airport grounds. (46,361) Non-Operating -Decrease -results from a decrease in reliance of Airport Revenue to fund port capital improvement projects. (134,325) -179- CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET (PROGRAM BUDGET DESCRIPTION FOR THE AIRPORT STAFFING NATURE OF ACTIVITY 00-O1 01-02 01-02 15.00% 10.00% Federal Aviation Compliance -Conduct operations at the Airport in accordance w Federal Aviation Regulations. 15.00% 50.00% Capital Improvement ProLct Execution and Monitoring -Execute and monitor Capi Improvement Projects. Prepare and submit aFive-Year Capital Improvement Program accordance with Regulations. Prepare and apply for Florida Department of Transportati Airport Improvement Grants for Capital Improvement Projects and equipment. 25.00% 15.00% Tenant and Public Relations -Monitor and execute Tenant Lease agreements. Provi dispute resolution regarding airport regulations. Maintain contact with Airport users a citizens, respond to questions and complaints and provide information to all parties abi rules, regulations and airport information. 40.00% 20.00% Airport Maintenance -Mow Airport, herbicide runways and taxiways, maintain runv~ lighting system. Supervise runway maintenance and Scrub Jay mitigation/Habi Conservation Area. Clear and maintain runway approaches and perform daily Airp inspections. 5.00% 5.00% Airport Master Plan Update -Continued support during Airport Master Plan update t fiscal year in accordance with Federal Aviation Regulations. 100.00% 100.00% PERSONAL SERVICES SCHEDULE Projected Proposed pay Position Years Expense Budget Position Range Grade 99-00 00-01 01-02 00-01 01-02 AIRPORT MANAGER 32,946/59,504 33E 0.50 1.00 1.00 27,425 38,400 INTERN/TEMP 0.00 0.50 0.67 - 4,625 0.50 1.50 1.67 TOTAL SALARIES 27,425 43,025 FICA TAXES 2,098 3,291 DEFERRED COMPENSATION 1,152 3,872 GROUP HEALTH INSURANCE 1,920 4,850 DEPENDENT HEALTH INSURANCE PREMIUM 1,310 2,050 EMPLOYEE ASSISTANCE PROGRAM 23 23 WORKERS COMP 1,884 600 TOTAL PERSONAL SERVICES 35,812 57,711 -180- CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET AIRPORT ADMINISTRATION Code: 450110 Account Number Description FY 98/99 Actual FY 99/00 Actual FY 00/Oi Budget Actual to 5/31/01 FY 00/Ol Projected FY 01/02 Adopted Budget PERSONAL SERVICES 511200 REGULAR SALARY AND WAGES 19,648 5,313 35,000 13,904 27,425 43,025 S 12100 FICA MATCHING 1,S 16 407 2,678 1,019 2,098 3,291 512225 DEFERRED COMPENSATION 9 3,150 702 1,152 3,872 S 12301 GROUP HEALTH INSURANCE 14 2,997 837 1,920 4,850 512305 DEPENDENT HEALTH INS PREMIUM 7 1,499 S62 1,310 2,050 S 12309 EMPLOYEE ASSISTANCE PROGRAM 23 24 10 23 23 512400 WORKERS COMPENSATION 426 1,645 1,389 1,383 1,884 600 S 12500 UNEMPLOYMENT INSURANCE 0 TOTAL PERSONAL SERVICES 21,613 7,395 46,737 18,417 35,812 57,711 OPERATING EXPENSES 533100 PROFESSIONAL SERVICES 1,200 1S2 7,074 4,335 2,385 2,000 533200 AUDIT FEES 170 2S3 277 428 428 S96 533201 ADMIN SVCS PROVIDED BY GF 1,800 10,755 25,101 16,734 25,101 32,114 533400 OTHER CONTRACTUAL SERVICES 41 41 41 533410 ENVIRONMENTAL SERVICES 9S0 9S0 500 S00 533420 PEST/WEED CONTROL 87S 2,082 2,000 0 2,000 2,000 534000 TRAVEL & PER DIEM 1,091 42S 2,400 2,158 2,400 4,650 534101 TELEPHONE 482 627 1,304 1,131 600 S00 534105 CELLULAR PHONE 0 0 708 293 600 S00 534110 INTERNET ACCESS 0 0 0 534120 POSTAGE U 4 100 32 SO 100 534310 ELECTRIC 6S3 6S 1 1,000 737 882 1,000 534420 EQUIPMENT LEASES 1,262 1,326 1,430 927 672 S00 S34S00 INSURANCE 4,686 2,725 5,000 3,150 5,000 5,000 534630 R & M -VEHICLES 500 534640 R & M -OPERATING EQUIPMENT 1,000 534685 R & M -GROUNDS MAINTENANCE 4,832 4,394 12,000 8,410 13,000 22,000 534920 LEGAL ADS 29 600 0 535200 DEPARTMENTAL SUPPLIES 313 634 1,100 59S 900 1,200 S3S230 SMALL TOOLS AND EQUIPMENT 2,OS0 1,231 2,000 3,000 S3S260 GAS AND OIL 800 S7 S00 1,000 535410 DUES AND MEMBERSHIPS 60S 616 1,025 404 84S 1,198 535450 TRAINING AND EDUCATION 41S S90 1,350 1,350 1,500 3,350 S3S710 NON-AD VALOREM TAXES 738 7S0 738 750 750 TOTAL OPERATING EXPENSES: 18,413 25,972 67,060 43,701 60,154 83,458 CAPITAL OUTLAY: 606400 VEHICLES AND EQUIPMENT 65,844 3,718 25,083 19,483 TOTAL CAPITAL OUTLAY: 0 0 65,844 3,718 25,083 19,483 NON-OPERATING EXPENSES 909S4S INTRAFUND TRFR TO CAP PROJECTS 57,365 104,000 140,000 93,333 140,000 0 909901 CONTINGENCY 0 13,699 19,374 TOTAL NON-OPERATING EXPENSES 57,365 104,000 153,699 93,333 140,000 19,374 TOTAL AIRPORT 97,391 137,367 333,340 159,169 261,049 180,026 -181- 7 u 1 0 u J u n I' , CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET ' CAPITAL OUTLAY SCHEDULE EXPENDITURES PER FISCAL YEAR 2001-02 2002-03 2003-04 2004-OS 2005-06 TOTAL 1,757 1,757 17,726 17,726 6,591 6,591 ' Equipment purchased in prior year: (1) Chevrolet Blazer and appended items ' John Deere Tractor/Cutter Mobile Radio $25,083 40,761 1,196 67,040 -182- CITY OF HOLE OF PELICAN ISLAND This Page Intentionally Left Blank -183- SEBasTIgN CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET ~ FIVE YEAR CAPITAL OUTLAY SCHEDULE SUMMARY Org EXPENDITURES PER FISCAL YEAR Code Department 2001-02 2002-03 2003-04 2004-OS 2005-06 TOTAL 010001 LEGISLATIVE 0 0 0 0 0 0 010005 CITY MANAGER 1,250 1,250 1,250 0 0 3,750 010009 CITY CLERK 0 12,000 18,000 4,425 0 34,425 010010 CITY ATTORNEY 0 0 2,360 0 0 2,360 010020 FINANCE 2,700 5,700 4,100 1,400 1,400 15,300 010035 HUMAN RESOURCES 0 6,278 1,560 1,560 0 9,398 010041 POLICE ADMINISTRATION 0 4,150 1,150 0 0 5,300 010042 POLICE SCHOOL RESOURCE UNIT 4,000 0 0 0 0 4,000 010043 POLICE UNIFORM DIVISION 127,427 265,687 299,243 306,591 301,643 1,300,591 010044 POLICE COMMUNITY POLICING UNIT 0 4,500 0 4,000 0 8,500 010045 CODE ENFORCEMENT DIVISION 19,941 0 0 1,300 0 21,241 010047 POLICE DETECTIVE DMSION 32,081 35,300 45,800 39,000 2,300 154,481 010048 SUPPORT SERVICES DIVISION 1,000 0 0 60,000 0 61,000 010049 POLICE DISPATCH DIVISION 3,250 30,000 1,700 6,300 0 41,250 010051 PUBLIC WORKS/ENGINEERING 13,334 4,300 2,600 2,600 1,100 23,934 010052 ROADS AND DRAINAGE 73,388 132,500 266,000 250,000 110,000 831,888 010054 GARAGE 13,500 10,500 10,000 16,500 18,000 68,500 010056 BUILDING MAINTENANCE 6,272 5,900 20,000 0 22,000 54,172 010057 PARKS AND RECREATION 31,996 43,000 36,000 80,000 30,000 220,996 010059 CEMETERY 0 0 14,000 0 0 14,000 010080 GROWTH MANAGEMENT 0 1,250 0 2,500 1,250 5,000 010085 BUILDING DEPARTMENT 5,000 600 8,500 0 0 14,100 TOTAL GENERAL FUND 335,139 562,915 732,263 776,176 487,693 2,894,186 CAPITAL PROJECTS FUND 1 DUMP TRUCK 77,175 77,175 2 BACK HOE W/FRONT LOADER 120,200 120,200 3 TRACKED EXCAVATOR 127,167 127,167 TOTAL CAPITAL PROJECTS FUND 0 77,175 120,200 127,167 0 324,542 GOLF COURSE FUND 410110 GOLF COURSE ADMINISTRATION 1,500 0 14,400 0 0 15,900 410120 GOLF COURSE GREENS 33,500 61,000 31,200 28,000 37,000 190,700 410130 GOLF COURSE CARTS 0 0 1,500 0 0 1,500 TOTAL GOLF COURSE FUND 35,000 61,000 47,100 28,000 37,000 208,100 TOTAL AIRPORT FUND 19,483 6,591 0 0 0 26,074 TOTAL ALL FUNDS 389,622 707,681 899,563 931,343 524,693 3,452,902 184 CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET FIVE YEAR SCHEDULE OF CAPITAL OUTLAY REQUESTS DEPT. EXPENDITURES PER FISCAL YEAR NUMBER DEPARTMENT 2001-02 2002-03 2003-04 2004-OS 2005-06 TOTAL 010001 LEGISLATIVE 0 0 0 0 0 0 010005 CITY MANAGER 1 COMPUTER 1,250 1,250 1,250 3,750 1,250 1,250 1,250 0 0 3,750 010009 CITY CLERK 1 Computer Hardware/Software Upgrades (5) 18,000 18,000 2 Printer-HP Color LaserJet 4500N Upgrade 4,425 4,425 3 Plans Scanner 12,000 12,000 0 12,000 18,000 4,425 0 34,425 010010 LEGAL 1 COMPUTER 1,560 1,560 2 .PRINTER 800 800 0 0 2,360 0 0 2,360 010020 FINANCE 1 Computer (2) 2,700 2,700 5,400 2 Laser printers 1,400 1,400 1,400 4,200 3 Network Server 5,700 5,700 2,700 5,700 4,100 1,400 1,400 15,300 010035 HUMAN RESOURCES 1 Computer 1,560 1,560 1,560 4,680 2 Fire Proof File Cabinets 3,718 3,718 3 Applicant testing computer 1,000 1,000 0 6,278 1,560 1,560 0 9,398 010041 POLICE ADMINISTRATION 1 Personal Computer 1,150 1,150 2,300 2 Replacement radios/speaker microphones/chargers 3,000 3,000 010042 POLICE SCHOOL RESOURCE OFFICER UNIT 1 Laptop Computers (2) 4,000 -185- C ' DEPT. NUMBER ' 010043 1 3 5 6 ' 8 9 ' 010043 1 2 010045 ' 2 3 ' 010047 ' 2 3 4 ' 6 7 010047 1 ' 2 CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET FIVE YEAR SCHEDULE OF CAPITAL OUTLAY REQUESTS EXPENDITURES PER FISCAL YEAR DEPARTMENT 2001-02 2002-03 2003-04 2004-OS 2005-06 TOTAL POLICE UNIFORM DIVISION Marked Patrol Vehicles (4) New Laptop computers (6) (A) Replacement Portable Radios with speaker mics & chargers (6) Mobile Radios-Replacements Traffic Radar Units-Fixed (2) Personal Computer Automatic Emergency Defribulators (2) Marked Patrol Vehicles (7) Replacement Replacement Automatic Emergency Defribulators 107,215 107,215 1,212 17,000 19,500 23,000 25,500 86,212 9,000 15,914 16,391 16,883 17,389 10,000 22,298 26,248 27,036 27,847 3,713 3,825 19,696 4,047 1,200 1,200 1,200 1,200 5,000 5,500 6,000 6,500 200,562 206,579 212,776 219,160 127,427 265,687 POLICE COMMUNITY POLICING UNIT Laptop Computer 2,000 Power Point Projector 2,500 0 4,500 CODE ENFORCEMENT DIVISION Computer Replacements (2) 2,400 Digital Cameras 1,000 Truck-1/2 Ton P/iJ (PD-Code Enforcemen~ 16,541 POLICE DETECTIVE DIVISION Personal Computers 1,200 2,300 2,300 Surveillance Equipment 8,500 2,000 Photo Color Printer 4,060 Van (PD-Investigative Division) 18,321 Unmarked Vehicles 18,000 39,000 Portable radios/speaker mics/chargers 15,000 Lap Top Computers (Replacements) 2,500 4,000 1,300 75,577 113,429 31,281 4,800 23,000 839,077 1,300,591 6,000 3,700 1,000 16,541 1,241 39,000 2,300 8,100 10,500 4,060 18,321 96,000 15,000 2,500 54,481 SUPPORT SERVICES DIVISION Reconstruct Records Office to comply with FLC W/C Guidelines 1,000 1,000 Records Management System Replacement 60,000 60,000 1,000 0 0 60,000 0 61,000 -186- CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET FIVE YEAR SCHEDULE OF CAPITAL OUTLAY REQUESTS DEPT. EXPENDITURES PER FISCAL YEAR NUMBER DEPARTMENT 2001-02 2002-03 2003-04 2004-OS 2005-06 TOTAL 010049 POLICE DISPATCH DIVISION 1 FCIC/NCIC terminal replacement 2,000 2,100 4,100 2 Replace Personal Computer on LAN 1,250 2,100 3,350 3 Computer Aided Dispatch 30,000 30,000 4 Replace Chairs 1,700 1,700 5 Add Personal Computer on LAN 2,100 2,100 3,250 30,000 1,700 6,300 0 41,250 010051 ENGINEERING 1 Vehicle 12,273 12,273 2 Hand Held Radio 1,061 1,061 3 Laser Level 3,200 3,200 1 Desktop Computer 1,100 1,100 1,100 1,100 4,400 4 Laser Printer 1,500 1,500 3,000 13,334 4,300 2,600 2,600 1,100 23,934 010052 PUBLIC WORKDS/ROADS AND DRAINAGE 1 30 ft Trailer for equipment (2) 56,000 56,000 2 Grappling Bucket & Valve 7,500 7,500 3 Concrete Saw 1,000 1,000 4 Plasma Cutter 800 800 5 Portable generator 800 800 6 Hand-held radios 8 @ $911.00 7,288 7,288 7 Walkbehind saw 2,500 2,500 8 Bobcat Attachments 10,000 10,000 9 Brush Trucks (2) 90,000 90,000 10 Pickup Trucks (2) 30,000 30,000 11 Compressor and Jackhammer 12,000 12,000 12 Spreader Box 4,000 4,000 13 Kaiser Excavator 250,000 250,000 14 Recycler 250,000 250,000 15 Dozer 110,000 110,000 73,388 132,500 266,000 250,000 110,000 831,888 -187- CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET ~ FIVE YEAR SCHEDULE OF CAPITAL OUTLAY REQUESTS DEPT. NUMBER DEPARTMENT 010054 CENTRAL GARAGE 1 Air Compressor 1 22 Ton Hydraulic Truck Jack 1 Welder Generator 1 MIG Welder 1 30 W 120 Gallon Storage Tank 1 Steam Cleaner 1 Preassure Cleaner 1 PC and Printer 2 Engine Scanner 2 Air Conditioning Service Equipment 3 Car Lift 4 Compound Security 4 Hydraulic Crimper 4 Wheel Balancer 5 Truck Lift 010056 BUILDING MAINTENANCE 1 Commercial Buffer 2 Table Saw 3 Commercial Steel Ladder 4 Police Department A/C Pump 5 Handheld Radios (2) @ $911 6 Tables for Community Center 7 Formica Tools 8 Replacement Truck 010057 PARKS AND RECREATION 1 Offset Mower Attachment 2 Grooming Front Deck Mower 3 Infield Groomer Attachment 4 Handheld Radios 6 @ $911 5 Pickup Truck 6 Mower from Sports Complex 7 Pickup Trucks (2) 8 Tractors with attachments (2) 9 Mowers (2) EXPENDITURES PER FISCAL YEAR 2001-02 2002-03 2003-04 2004-OS 2005-06 TOTAL 2,500 2,500 1,000 1,000 2,500 2,500 1,000 1,000 1,200 1,200 2,500 2,500 1,600 1,600 1,200 1,200 6,000 6,000 4,500 4,500 10,000 10,000 8,000 8,000 4,000 4,000 4,500 4,500 18,000 18,000 13,500 10,500 10,000 16,500 18,000 68,500 1,100 1,100 550 550 900 900 1,900 1,900 1,822 1,822 3,900 3,900 2,000 2,000 20,000 22,000 42,000 6,272 5,900 20,000 0 22,000 54,172 18,000 18,000 6,000 6,000 2,530 2,530 5,466 5,466 18,000 18,000 25,000 25,000 36,000 36,000 80,000 80,000 30,000 30,000 31,996 43,000 36,000 80,000 30,000 220,996 -188- CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET FIVE YEAR SCHEDULE OF CAPITAL OUTLAY REQUESTS DEPT. EXPENDITURES PER FISCAL YEAR NUMBER DEPARTMENT 2001-02 2002-03 2003-04 2004-OS 2005-06 TOTAL 010059 CEMETERY 1 Pickup Truck 14,000 14,000 0 0 14,000 0 0 14,000 010080 GROWTH MANAGEMENT 1 Personal Computer 010085 BUILDING DEPARTMENT 1 LAP TOP COMUPTERS (3) 2 FAX MACHINE 3 PRINTER 4 COMPUTERS (6) TOTAL GENERAL FUND CAPITAL PROJECTS FUND 1 DUMP TRUCK 2 BACK HOE W/FRONT LOADER 3 TRACKED EXCAVATOR 1,250 2,500 1,250 5,000 0 1,250 0 2,500 1,250 5,000 5,000 5,000 600 600 700 700 7,800 7,800 5,000 600 8,500 0 0 14,100 335,139 562,915 732,263 776,176 487,693 2,894,186 77,175 77,175 120,200 120,200 127,167 127,167 TOTAL CAPITAL PROJECTS FUND 0 77,175 120,200 127,167 0 324,542 GOLF COURSE FUND , 410110 GOLF COURSE ADMIN 1 COMPUTERS (6) 12,300 12,300 2 PRINTERS (3) 1,500 2,100 3,600 ' 1,500 0 14,400 0 0 15,900 410120 GOLF COURSE GREENS 1 Loader/Back Hoe 20,000 20,000 2 Greens Mower 31,200 17,000 48,200 , 3 7 Gang Mower 45,000 45,000 4 Sod Cutter (Walk Behind) 5,000 5,000 5 Jacobsen Deck Mower 11,000 11,000 ' 6 Ice Machine 3,500 3,500 7 Carry All 8 Top Dresser 5,000 5,000 8 000 10,000 000 8 ' , , -189- ' CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET ' FIVE YEAR SCHEDULE OF CAPITAL OUTLAY REQUESTS ' DEPT. EXPENDITURES PER FISCAL YEAR 06 2005 TOTAL NUMBER DEPARTMENT 2001-02 2002-03 2003-04 2004-OS - 9 Mig Welder 3,000 3,000 ' 10 Greens Mower (Diesel) 17,000 17,000 11 Tractor 20,000 20,000 33,500 61,000 31,200 28,000 37,000 190,700 ' 410130 GOLF COURSE CARTS ' 1 Ball Washer 0 0 1,500 500 1 0 0 1,500 1,500 , ' TOTAL GOLF COURSE FUND 35,000 61,000 47,100 28,000 37,000 208,100 AIRPORT FUND 1 Computer 1,757 1,757 ' 2 Light 4WD Pick-up 17,726 17,726 3 Zero Degree Turn Radius Mower 6,591 6,591 TOTAL AIRPORT FUND 19,483 6,591 0 0 0 26,074 TOTAL ALL FUNDS 389,622 707,681 899,563 931,343 524,693 3,452,902 ~ -190- CITY OF HOLE OF PELICAN ISLAND This Page Intentionally Left Blank -191- '' EBASTI~ ~i~ i~ i~ i~ CITY OF SEBASTIAN, FLORIDA 2001-2002 PROPOSED BUDGET UNFUNDED FIVE YEAR CAPITAL IMPROVEMENT PROGRAM This is the anticipated Capital Improvement Program Project Schedule for the General Fund, Golf Course Fund, and Airport Fund. It also includes projects funded by the Local Option Gas Tax, Discretionary Sales Tax, and Riverfront Redevelopment Fund. It is a listing of projects needed for replacement or improvement of the City's major facilities, roadways, and structures. The list is categorized by the nature of the project. Funding for Capital Improvement Projects is provided from other City funds, bond issues, notes and miscellaneous sources. Capital project expenditures are accounted for in the Capital Projects Funds, Airport Fund and Golf Course Fund. Funding for the 2000-O1 projects is identified and included in the proposed 2000-O1 Capital Improvement Budget. For the years 2003-2007 only the projects have been identified. Funding in each of these subsequent years will be recommended with the proposed budget for those years. As with the annual Capital Improvement Program, funding will be providied in a combination of pay-as- you-go and bond/grant financed sources. The timing of projects identified may be altered from year to year to meet changing circumstances. The Five Year Schedule is consolidated as follows: Roads $ 2,334,391 Drainage 1,500,000 Public Buildings 300,000 Recreation 913,620 Golf Course 452,000 Airport 9,140,305 TOTAL $ 14,640,316 -192- CITY OF SEBA TIAN, FLORIDA 2001-2002 PROPOSED BUDGET UNFUNDED FIVE YEAR CAPITAL IMPROVEMENT PROGRAM PROJECT ROAD IMPROVEMENTS EXPENDITURES PER FISCAL YEAR 2002-03 2003-04 2004-05 2005-06 2006-07 TOTAL US 1 BEAUTIFICATION 200,000 200,000 ANNUAL PAVING PROGRAM (See Note 1) 375,202 462,968 599,004 484,371 212,846 2,134,391 TOTAL ROAD IMPROVEMENTS 575,202 462,968 599,004 484,371 212,846 2,334,391 DRAINAGE IMPROVEMENTS ANNUAL SIDE SIDE YARD CULVERT PIPE REPLACEMENT/INSTALLATION ANNUAL PERIMETER CULVERT REPLACEMENT/1NSTALLATION ANNUAL SWALE IMPROVEMENTS TOTAL DRAINAGE IMPROVEMENTS PUBLIC BUILDINGS POLICE BUILDING EXPANSION 50,000 50,000 50,000 50,000 50,000 250,000 200,000 200,000 200,000 200,000 200,000 1,000,000 50,000 50,000 50,000 50,000 50,000 250,000 300,000 300,000 300,000 300,000 300,000 1,500,000 300,000 300,000 TOTAL PUBLIC BUILDINGS 0 300,000 0 0 0 300,000 PARK AND RECREATION IMPROVEMENTS BRYANT COURT PARK DEVELOPMENT SCHUMANN LAKE PARK PH II SCHUMANN LAKE PARK PH III EASY STREET PARK IMPROVEMENTS RIVERVIEW PARK IMPROVE PHASE III FILBERT STREET PARK IMPROVEMENTS BARBER & GEORGE ST. PARK TOTAL PARK AND RECREATION IMPROVEMENTS TOTAL GENERAL FUND 40,000 40,000 192,500 192,500 27,500 27,500 15,400 15,400 285,000 285,000 341,000 341,000 12,220 12,220 913,620 0 0 0 0 913,620 1,788,822 1,062,968 899,004 784,371 512,846 5,048,011 -193- II ~~ ' UNFUNDED FIVE YEAR CAPITAL IMPROVEMENT PROGRAM EXPENDITURES PER FISCAL YEAR PROJECT 2002-03 2003-04 2004-OS 2005-06 2006-07 TOTAL GOLF COURSE FUND CLUBHOUSE EXPANSION 205,000 205,000 BUILD EIGHT (4) TENNIS COURTS 200,000 200,000 REBUILD GOLF COURSE RESTROOMS 47,000 47,000 GOLF COURSE FUND 205,000 200,000 47,000 0 0 452,000 AIRPORT FUND CREATE PARALLEL T/W FOR R/W 4-22 CONSTRUCT ACCESS ROAD CONSTRUCT AIRPORT ADMIN BUILDING INSTALL SECURITY FENCING INFRASTRUCTURE IMPROVEMENTS CONSTRUCT TAXIWAY AND APRON REHAB AIRPORT TAXIWAY AQUIRE RUNWAY SWEEPER INSTALL VERTICLE GUIDANCE SYSTEM CONSTRUCT MULTI-AIIZCRAFT HANGARS AQUIIZE LAND INSTALL TAXIWAY LIGHTS CONDUCT MASTER PLAN UPDATE CONSTRUCT PERIMETER ROAD CONSTRUCT APRON TOTAL AIRPORT FUND 1,500,000 1,500,000 625,000 625,000 400,000 400,000 500,000 500,000 625,000 625,000 1,500,000 1,500,000 1,000,000 1,000,000 250,000 250,000 100,000 100,000 625,000 625,000 250,000 250,000 300,000 300,000 300,000 300,000 800,000 800,000 365,305 365,305 2,525,000 2,625,000 1,350,000 1,175,000 1,465,305 9,140,305 GRAND TOTAL ALL FUNDS 4,518,822 3,887,968 2,296,004 1,959,371 1,978,151 14,640,316 Note 1: Annual Paving Program -The Paving Project, funded in FY 1999 via a Bank Loan of approx $3,000,000 is estimated to cover three years and estimated to pave 65 miles of roads. This process began in FY 2000 and is projected to end in FY 2002. The Paving Project is designed in such a way as to follow the installation of water lines and at the same time have drainage areas repaired/improved prior to the paving. Following the completion of this Project, the City intends to institute an annual paving program which will be based on the same criteria established to repave the roads under the current one time Repaving Project. The actual mileage repaved will be determined from year to year based on pricing, etc. -194- CITY OF SEBasTIgN HOME OF PELICAN ISLAND This Page Intentionally Left Blank -195- ' TENTATIVE F ISCAL YEAR 2001-2002 BUDGET CALENDAR ' DATE DAY EVENT ' 4/9/01 Monday Fiscal Year 2002 Budget Packages to Departments 4/20/01 Friday Capital Improvement Programming Meeting and Budget 4/25/01 Wednesday City Council approves Tentative Budget Calendar ' 4/27/01 Friday Fiscal Year 2002 Proposed Budgets to Finance for Compilation 5/23/01 - 5/30/01 Wednesday thru City Manager Fiscal Year 2002 Proposed Budget Meetings ' Wednesday with Departments and Divisions 6/1/01 Thursday Estimate of Property Value to be received from Property Appraiser 6/4/01 Friday City Manager's Recommended Budget to be compiled and mailed to ' Budget Advisory Committee members with supporting documentation. 6/29/01 - 7/6/01 Secondary Department/Division Meetings to update budget projections. 6/28/01 Thursday Budget Advisory Committee meeting 7/12/01 Thursday Budget Advisory Committee meeting ' 7/13/01 Friday Fiscal Year 2002 Proposed Budgets to City Council 7/26/01 Thursday Budget Advisory Committee meeting ' 7/26/00 or 8/2/00 Thursday/Tuesday TENTATVE 1ST READING OF SCHOOL BOARD BUDGET @ S:Olp.m. 8/15/01 Wednesday Council Budget Workshop 9/4/01 Tuesday TENTATNELY SCHEDULED COUNTY 1ST READING OF ' COUNTY BUDGET @ S:Olp.m. 9/6/01 Thursday FINAL ADOPTION OF SCHOOL BOARD BUDGET @ S:Olp.m. ' 9/6/01 Wednesday Tentatively scheduled 1st Public Hearing of City Budget -Adopt Preliminary Millage Rate ' 9/12/01 Tuesday TENTATIVELY SCHEDULED COUNTY ADOPTION OF COUNTY BUDGET @ S:Olp.m. 9/26/01 Wednesday Final Public Hearing of City Budget -Adopt Final Millage Rate and Budget Resolution -196- CITY OF SEBASTIAN, FLORIDA 2001-2002 BUDGET SUMMARY OF MILEAGE RATES AND TAX COLLECTIONS Fiscal Year Millage Rate Tax Collection 1986 4.9972 838,068 1987 5.6440 1,025,054 1988 6.1440 1,265,974 1989 6.6440 1,599,100 1990 6.4400 1,658,583 1991 6.5000 1,755,315 1992 6.6320 2,054,356 1993 6.4410 2,122,641 1994 6.9000 2,372,649 1995 6.9000 2,461,390 1996 6.9000 2,619,790 1997 6.9000 2,664,153 1998 6.9000 2,810,622 1999 6.5000 2,729,769 2000 5.0000 2,323,566 2001 5.0000 2,458,658 2002 4.5904 2,555,605 * Estimated ** Proposed ** -197- ' CERTIFICATION OF TAXABLE VALUE DR-420 SECTION I R.oliss f', Year - County To _ _ r (Name of Taxing Authority) 1) Current Year Taxable Value of Real Property for Operating Purposes ~2) Cun'eM Year Taxable Value of Personal Property for Operating Purposes (3) Current Year Taxable Value of Centrally Assessed Property for Operating Purposes 4) Current Year Gross Taxable Value for Operating Purposes (1) + (2) + (3) ~5) CurreM Year Net New Taxable Value (New Constriction + Additions + Rehabilitative Improvements Increasing Assessed Value By At Least 100% + Annexations -Deletions) _. Current Year Adjusted Taxable Value (4) - (5) 3 l J y . ' .` ~ > ' •r '- Prior Year Final Gross Taxable Value 3 `~ ~; ?- ., =~ i ~ t : ~ •~~ (From Prior Year Applicable Form DR-403 Series) ~o hereby certify the values shown herein to be correct to the best of my knowledge and belief. Witness my hand and official signature at j7 :S~J '3.~.%:~ ~~ day of „I?~d~ ~0.~- ~. ,Florida, this the -' _ ING AUTHORITY: If this portion of the form is not completed in FULL your Authority will be denied TRIM certification and possibly lose Rs millage levy privilege for the tax year. If any line is inapplicable, enter NIA or -0-. ECTION II ~8) Prior Year Operating Millage Levy 3 a , , 0 0 Q per 51,000 (9) Prior Year Ad Valorem Proceeds (7) x (8) S ~ , X42 , 544 0) Current Year Rolled-Back Rate (9)+(6) S 4.594 perS1,000 ~1) Current Year Proposed Operating Millage Rate 3 4.5984 perS1,000 (12) Check TYPE of Taxing Authority: ~ County ~ Dependent Dttricc ~Muddpal Service Taring Unit (%, Municipality ~7ndependent Special ~MuIU-County ~ Water Management District Dirt+ict - (13p IF DEPENDENT SPECIAL DISTRICT OR MSTU IS MARKED, PLEASE SEE REVERSE S1DE- 4) Gurrent Year Millage Levy for VOTED DEBT SERVICE S per S1-,000 (15) Cwrent Year Millage levy for OTHER VOTED MILOC-E 3 peri1,000 EN~EI~T SFEC~IL`bI57RiCT3 SKrP ling C1?6) thrt~u f~>f2~? "< , 6) Enter Total Prior Year Ad Valorem Proceeds of ALL DEPENDENT Special Districts 3 & MSTU's levying a millage. (The sum of Line (9) fram each Districts Form DR-420) 7) Total Prior Year Proceeds: (9) + (16) 3 ~ : 54~ .544 ~18) The Current Year Aggregate Rolled-back Rate: (171 + (6) S 4 - :s 9i7 ii per 51,000 ) Current Year Aggregate Rolled-back Taxes: (4) x (18) $ _ . ~ 9!) : " ~ ~ ~ Enter Total of all non-voted Ad Valorem Taxes proposed to be levied by the Principal S ~ , y ~ ~ ~) ~ ~ Taxing Authority, all Dependent Districts, 8 MSTU's if any. Line (11) x Line (4) 1) Current Year Proposed Aggregate Millage Rate: (20) + (4) $ w . 5 ~ 17 4 per 51,000 ~22) Current Year Proposed Rate as a PERCENT CHANGE of Rolled-back Rate: z) - ~~ °~ ((Line 21 + Une 18) -1.00] x 100 ate, Time and Place of the first Public Budget Hearing: n / ?'~ /131 ; ' ; ~~ ~ cyi , ; ~t';~ '3T ~@~a51:ia'3:3 , '`.~utSriCl l ~ .i`?8t1"~~P3"::~ 325 'vtair-1 ~ff'¢e,, ~e~a~''sa.:, =~ 98 I do h reby certify the millages and rates shown herein to be correct to the best of my knowledge and belief, FURTHER, I' ~~ that-all mjllages comply with the provisions of Section 200.071 or 200.081, F.S. WITNESS my hand and official gn , ure at - `~`~ ~~~ ~ti~r ,Florida, this the a `~ day oLf (Month a}nd Year) d.~r~j'~. 'Oti s ter. ~ ~ ..~~~+~ :k•it~~ i.r.::J '.~1arr: ~C. ~ .~~S.3G1D~t4 rZ, -. ' 1. ' ignature~and T' a of Chief Administrative Officer Address of Physical Location i~~~j -Ui?9t'. •±p~°g+ via3t-~C ~yirl:;%iI: ~~:'+ Mailing Adddress Name of Co~nta)ct Person 1~ +~.. L'S..%.iJ Lll: i^+r -~~ J~~J~.1r~Y-Jt~3-~.:~J JhS-~~r;-~.^i lT •.~ ity State Zip Phone # Fax # SEE INSTRUCTIONS ON REVERSE SIDE -198- CITY OF HOLE OF PELICAN ISLAND This Page Intentionally Left Blank -199- SEBasT~gN