HomeMy WebLinkAboutAnnual 02-03 Budget -ApprovedCITY COUNCIL
~'Valter Barnes
Mavor
Jaynes A. Hill
Vice-Mavor
Joe Barczyk Edward J. Majcher, Jr.
Council Member Council Member
CITY OF SEBASTIAN
FLORIDA
ANNUAL BUDGET
2002 - 2003
CITY MANAGEMENT
Terrence R. Moore
City Manager
Sally A. Maio, CMC
City Clerk
DEPARTMENT HEADS
Mark C. Mason, CPA David W. Fisher, P.E.
Director of Finance City Engineer
James Sexton Terry Hill
Human Resources Director Public Works Director
James A. Davis Tracy Hass
Police Chief Growth Management
Director
Ray Coniglio
Council Member
Rich Stringer
City Attorney
George Bonacci
Building Official
Greg Gardner
Director of Golf Operations
Jason Milewski
Airport Manager
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CITY OF SEBASTIAN, FI~OI~IDA 2002-2003ANNUAL BUDGET
City Manager's Letter of Transmittal ............................
Resolution R-02-39, adopting millage rate ....................
Resolution R-02-41, adopting FY 2003 budget ............
City of Sebastian Organizational Chart .........................
Personnel Summary by Department-All Funds .............
All Funds Summary .......................................................
Definitions of Financial Terms ......................................
GENERAL FUND
General Fund Revenues .............................................
Summary of General Fund Expenditures
by Department ......................................................
General Fund Operating Summary -Expenditure
by Department and Character Level .....................
General Fund Department Budgets:
Legislative ............................................................
City Manager ........................................................
Central Garage ..................................................
City Clerk .............................................................
Legal ....................................................................
Finance .................................................................
Management Information Systems ....................
Human Resources .................................................
Police Department:
Consolidated Budget for all Divisions
And Units ..................................................
Administration Division ...................................
School Resource Officer Unit ...........................
Patrol Division ..................................................
Community Policing Unit .................................
Code Enforcement Division ..............................
Detective Division ............................................
Support Services Division ................................
Dispatch Unit ....................................................
Engineering ..........................................................
Stormwater Utility Division ..............................
Public Works:
Roads and Maintenance ....................................
Building Maintenance .......................................
Parks and Recreation ........................................
Cemetery ...........................................................
Growth Management ............................................
Building Department ............................................
Non-departmental .................................................
TABLE OF CONTENTS
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58
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72
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87
92
97
102
108
114
120
125
131
136
142
148
' SPECIAL REVENUE FUNDS ...................................
Local Option Gas Tax (LOGY)
Description and Revenues .........................................
' Expenditures .............................................................
Discretionary Sales Tax (DST)
Description and Revenues .............................................
Expenditures ..................................................................
152
153
154
155
156
Riverfront Redevelopment Fund
Description and Revenues .............................................
Expenditures .................................................................
Recreation Impact Fee Fund
Description and Revenues .............................................
Expeiiditures .................................................................
Stormwater Utility Fund
Description and Revenues .............................................
Expenditures .................................................................
Law Enforcement Forfeiture Fund
Description and Revenues .............................................
Expenditures .................................................................
G.R.E.A.T.Program Fund
Description and Revenues .............................................
Expenditures .................................................................
DEBT SERVICE FUND .................................................
CAPITAL IMPROVEMENT FUND ............................
Capital Improvement Fund Revenues ...........................
Capital Improvements by Type .....................................
Capital Improvement Fund by Capital Project ..............
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159
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162
163
164
165
166
168
170
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172
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GOLF COURSE FUND ................................................. 178
Golf Course Revenues ................................................... 180
Administration Division ................................................ 181
Greens Division ............................................................. 188
Carts Division ............................................................... 192
AIRPORT FUND
Airport Revenues .......................................................... 196
Airport Administration .................................................. 198
APPENDIX I
Five Year Capital Outlay Summary- All Funds ............ 204
Five Year Schedule of Capital Outlay Requests -
All Funds ................................................................. 205
Five Year Capital Improvement Program Summary ..... 210
Five Year Capital Improvement Program .................... 211
Five Year Capital Improvement Program
By Funding Source .................................................... 216
APPENDIX II
Budget Calendar ............................................................ 220
Su;nmary of Millage Rates and
Tax Collections ........................................................ 221
Certificate of Taxable Value Provided by the
Indian River County Property Appraiser ..................... 222
Fund Balance Analyses ................................................. 223
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HOME OF PELICAN ISLAND
This Page Intentionally Left Blank
SEBASTjAN
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CIiY OF
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HOME OF PELICAN ISLAND
1225 MAIN STREET • SEBASTIAN, FLORIDA 32958
TELEPHONE: (772) 589-5330 • FAX (772) 589-5570
August 21, 2002
The Honorable Mayor Walter Barnes and City Council
City of Sebastian
1225 Main Street, City Hall
Sebastian, Florida, USA
Re: Fiscal Year 2003 Budget Letter of Transmittal
Dear Mayor Barnes and City Council Members:
I am pleased to submit for your review and consideration, the Fiscal Year 2003 Proposed Budget, in compliance
with provisions of the City Charter and State of Florida Statutes. This budget recommends no increase in the
operating millage rate from the current fiscal year. This arrangement is possible as result of a relative increase in
property values over prior years. Annual increases in property values have averaged 6.78% over the past seven
years, whereas this year, property values increased 7.88°Io. In real dollars adjusted for inflation (15.7%), General
Fund expenditures continuously reflects a philosophy of lesser dependence on property taxes, as the City of
Sebastian is currently experiencing increases in outside revenues and allocations, primarily as a result of being a
growth community.
FY 2002 FY 2003
Millage Current Recommended Percent
Cateeory Millage Millage Increase
City Operating 4.5904 4.5904 0.00%
Total Millage 4.5904 4.5904 0.00%
The recommendation to "hold the line" on local millage will not result in a reduction in the delivery of quality
services, projects and programs to our residents.
The City of Sebastian has ambitious goals articulated by City Council, administration, and various boards and
committees, many of which were outlined during the course of numerous meetings, discussions and presentations
provided by City Council and the Office of the City Manager during the year. The City Council and
administration have worked diligently on developing an identity and character that is distinctively Sebastian.
Once again, the proposed budget prepared for the City Council's review and consideration keeps the focus and
forward momentum that has been established by the community, all consistent with the following goals formally
adopted by the City of Sebastian:
"An Equal Opportunity Employer"
Celebrating Dur 75th Anniversary
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GOALS
1) An efficient, user-friendly government; '
2) Commitment to the future -proactive planning for growth
management, technological advances and sound economic '
development policies;
3) Proactively address issues that will positively impact quality of
life; '
4) Promote environmental conservation;
5) Implement citywide infrastructure improvement initiatives. '
With these goals in mind, the highlights of the Fiscal Year 2003 Proposed Budget are as follows:
BUDGET HIGHLIGHTS '
A review of the current Fiscal Year 2003 budget highlights confirms that a budget is a planning document ,
recommending the allocation of resources that will accomplish a municipality's goals and vision. Nearly 92%
percent of the budget tasks outlined in the Highlights section of the current budget have been accomplished with
still two months remaining in the fiscal year. The Proposed Fiscal Year 2003 Budget will not depart from the
current direction of the City and we will stay the course by undertaking the following programs, projects and
activities:
• Offer recommendations for municipal solid waste collection service provision as a result of ,
the scheduled expiration of the present five year franchise agreement with Capital Sanitation;
• Initiate the Louisiana Avenue Area Neighborhood Revitalization Program, with financial
assistance from the Community Development Block Grant Program; '
• Continue capital outlay funding for maintenance and repair of city facilities;
• Formally initiate Sebastian Stormwater Utility via adoption and implementation of Sebastian '
Stormwater Master Plan;
• Initiation of Parks Construction Program, with financial assistance from the recently adopted
Parks and Recreation Impact Fee Fund '
• Continue capital outlay to replace remaining aging municipal fleet;
• Continuation of Street Resurfacing Program;
• Host strategic planning sessions with Sebastian Management Team in an effort to offer long
term future recommendations for improvements and growth management; '
• Continue successful grantsmanship program;
• Continue Riverview Park Expansion Program; '
• Continue School Resource Officer program to provide services to youth at both Sebastian
• Elementary School and Pelican Island Elementary School;
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nstallation Program;
• Expand passive park recreational opportunities along Indian River Drive, with financial
assistance from the State of Florida Department of Environmental Protection's Florida ,
Recreation Development Assistance Program (FRDAP) and the Florida Inland Navigation
District Waterways Assistance Program;
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• Initiate construction of the Filbert Street
• Continue expanding city-wide park improvement program;
ents of the State of
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• Initiate revisions of the Sebastian Comprehens
Florida Department of Community Affairs;
• Offer blight study results and recommendations to consider incorporation of a community
redevelopment agency for the Sebastian Boulevard Triangle;
• Initiate implementation of Interior Restoration Program for Old Sebastian Elementary
SchooUCity Hall, with financial assistance from the State of Florida Bureau of Historic
Resources Special Category Grant Program;
• Offer recommendations for future municipal facilities construction -via results from City of
Sebastian Spatial Analysis Program;
• Implementation of Sebastian Municipal Airport Master Plan;
• Continue capital improvements at Sebastian Municipal Airport -via partnership with the
Florida Department of Transportation (FOOT) Aviation Section and with the Federal
' Aviation Administration (FAA), to include initial tasks associated with the reopening of
Runway 9-27;
• Work closely with FOOT and other agencies to continue citywide median beautification
program;
• Continue relationship with the Boys and Girls Club of Indian River County to initiate plans
for the construction of an indoor youth recreational facility in Sebastian;
• Continue working closely with Indian River County Department of Utilities to implement
Water Expansion Program.
COMPARATIVE AND TREND ANALYSIS
General Fund expenditures per capita in Sebastian for the last three years reflect a continued effort to reduce
dependency on local government spending (reference Chart I). Through various cost efficiency initiatives (e.g.
procurement of grants, low interest financing and bond refinancing), more programs and projects have become
possible despite the reduced dependency on property taxes. Total increase in revenue, from fiscal year 2001/2002
to fiscal year 2002/2003 from maintaining the millage rate at 4.5904 will be $197,223 or 2.18% of the total
revenue budget. The increase, as reflected in the Certification of Taxable Value from the rolled-back rate is
$55,180 or .61% of the total revenue budget of $9,046,662.
A second important consideration involves strict attention to the cost of personal services in the last three years.
Respective analysis and organizational structuring in various departments has enabled administration to budget
for capital. outlay replacement and to secure equipment to ultimately assist field crews to be more productive. In
addition, this budget reflects a current trend directed by City Council and administration to continue funding
repair and maintenance projects.
Sebastian continues to benefit financially via the Fiscal Year 2000 directive to remove the then utility tax cap that
impeded progressive taxation efforts for many years prior. The vast majority of Florida cities levy the utility tax to
offset rising property tax rates and also to fund various capital improvements. As evident with adopted millage
rates during the last two fiscal years (see page 221 in Appendix II) as well as this year's recommendation, the
aforementioned action has yielded a lower incidence of property taxation.
i A significant factor examined by the administration on an annual basis is full-time employees per thousand
population. Sebastian continues to compare quite favorably with other Space Coast and Treasure Coast
communities. However, I must advise to caution when using this benchmarking technique since some
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municipalities fund services via an Enterprise Fund rather than the General Fund, as is primarily the case in
Sebastian. For example, a city may finance roads and drainage services through a previously established
stormwater utility enterprise. Finally, Chart N illustrates the Undesignated General Fund Balance and Designated
Reserves as a percentage of General Fund Expenditures as of September 30, 2001. These charts reflect the
continued trend the adrninistration has encouraged to maintain a healthy Undesignated General Fund balance.
Such trends are indicators of the financial stability of a community.
CHARTI
City of Sebastian General Fund
Expenditures Per Capita (Last Five Fiscal Years)
Adjusted Proposed
Budget Budget
FY FY
Fiscal Year 1998 1999 2000 2001 2002 2003
General Fund
Expenditures (in millions) 7.966 6.39 6.604 6.938 8.131 9.047
CPI 163.6 167.9 173.7 178.3 179.9 182.1
Population estimated 15,115 15,730 16,181 16,667 17,167 17,682
Expenditures
Per Capita 527 406 408 416 474 512
General Fund Expenditures Pe r Capita
(Real Dollars)
600
527 512
500 474
~ 406 408 416
400
R
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~~ 200
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1998 1999 2000 2001 2002 2003
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CHART II
City of Sebastian
General Governmental Expenditures by Function
For the Fiscal Years 1990, 1995, 2000, 2002 Estimated, and 2003 Proposed Budget
Estimated Proposed
FY 1990 ~'~ FY 1995 ~'~ FY 2000 ~2~ FY 2002 ~'`~ FY 2003 ~`~
General Government 906,482 1,856,873 2,087,382 2,126,520 2,439,087
Public Safety 1,372,268 1,585,901 2,316,796 2,271,618 3,072,284
Public Works 1,022,774 1,454,962 2,087,873 2,064,321 3,778,731
Debt Service 19,999 133,008 364,407 409,157 364,406
Capital Outlay 659,270 609,079 607,151 3,023,814 454,916
Operating Transfers Out 0 0 2,100,463 2,100,463 2,861,815
3,980,793 5,639,823 9,564,072 11,995,893 12,971,239
(1) Includes General Fund, Special Revenue Funds, and Debt Service Fund
Funds and Major Equipment Replacement Fund.
(2) Includes General Fund, Special Revenue Funds, and Debt Service Fund
*"General Government" includes City Council, City Manager, City Clerk, City Attorney, Finance, Human
Resources, Growth Management, and Building Department.
CHART III
General Governmental Expenditures Fiscal Year
2003 Proposed Budget
~ Operating Transfers Out
22% General Government
Capital Outlay ~ l9%
4%
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Debt Service
3% ~ Public Safety
~ 24%
Public Works
28% ~
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CHART IV
Fiscal Year End September 30, 2001 Undesignated Fund Balance &
Designated Reserves as a percentage of Proposed General Fund
Expenditures for Fiscal Year 2002-2003
10,000,000
9,046,662
9,000,000
8,000,000
7,000,000 -
6,000,000
5,000,000
4,000,000 - ----
3,048,016
3,000,000
2,000,000 -
0
Undesignated Fund Designated Reserves General Fund
Balance Expenditures
There are two full-time (one civilian code enforcement officer and one recreation leader (for the Community
Center Recreation Program) and four part-time positions (three temporary part-time recreation aides and one
crossing guard) included in the proposed fiscal year 2002/2003 annual budget. Over the course of the past three
years full-time positions have increased by eleven and part-time positions have increased by fourteen, showing a
judicious use of part-time personnel to meet the City's level of service commitment to its residents. See page P-1
in the budget document for asix-year summary of personnel for all funds.
BUDGET BY FUNCTION
Planning and Growth Management
As reported by the University of Florida Bureau of Economic and Business Research 2001 Estimates of
Population (delivered in the current fiscal year), the City of Sebastian entered the ranks as being one of the top
100 cities in Florida according to population. In addition, Sebastian is approaching a point in its development
evolution reflecting a 50°Io "build-out". As such, the City still faces challenges relative to growth management, as
a tremendous ability to grow and develop both in residential and commercially zoned areas of the community
exist. With such dynamics, new commercial and industrial facilities will likely be proposed in response to
respective market demands indicative of an expanding population. Accordingly, it becomes necessary to continue
initiatives to facilitate long range planning and growth management initiatives to help reflect and govern
Sebastian's efforts to maintain and support its small town, good quality of life atmosphere. Respective goals and
objectives for Fiscal Year 2003 include revisions to the City's Comprehensive Plan. Pursuant to mandated
requirements of the State of Florida Growth Management Act, municipalities are required to update elements of
comprehensive plans, typically every three to five years. Aspects of a new revised plan represent an opportunity
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for the City of Sebastian to clarify and reposition scheduled activities so that all elements of the Sebastian
Comprehensive Plan directly reflect City Council policies and directives more realistically.
Another initiative for Fiscal Year 2003 involving the City's planning and growth management initiatives will be
the submission of recommendations relative to community redevelopment agency (CRA) policies and programs
to accommodate the Sebastian Boulevard Triangle. During the current fiscal year, City Council authorized a
moratorium period in this subsection of the corninunity, in an effort to accommodate necessary planning efforts to
address whether or not the City Council should adopt a resolution and/or ordinance declaring and directing the
need for a CRA in this area, pursuant to responsibility and authority to exercise powers contained in Chapter 163
of the State of Florida CRA of 1969. In the coming weeks, specific recommendations will be offered via
assistance from a selected planning consulting firm, including results from a necessary blight study exercise, as
well as specific logistics regarding the levy of tax increment financing to help fund future redevelopment
activities in this area.
Finally, Fiscal Year 2003 planning and growth management related efforts to consider include implementation of
historic preservation policies. As communicated during the course of the current year, some comprehensive
opportunities are available to the community in this regard. Accordingly, establishment of a successful
comprehensive historic preservation program will involve tremendous cooperation between the City of Sebastian
and owners of historically significant properties.
Properties and Natural Resources
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Construction and enhancements to city-wide park facilities via partnerships with various grant programs, the
Parks and Recreation Impact Fee Fund and other revenue sources are anticipated, pursuant to the recently
compiled parks development plan as presented to both the Sebastian Parks and Recreation Advisory Board and
the City Council. Specific programs for Fiscal Year 2003 include development of Filbert and George Street
Parks, as well as expanding Riverview Park via substantive improvements to the former Good Guys, Inc. property
acquired by the City of Sebastian during Fiscal Year 2000, and the former Rowley parcel purchased earlier this
fiscal year. Specific enhancements include construction of two municipal docks, one to accommodate small boats
and another for leisure pedestrian activities such as fishing and site seeing. A shoreline restoration initiative,
construction of veteran's memorial and landscaping are also planned. These opportunities are possible via
successful grant procurement from the Florida Inland Navigation District Waterways Assistance Program and the
Florida Recreation Development Assistance Program.
' The City of Sebastian's efforts to restore the Sebastian Old Elementary SchooUCity Hall have proven to be quite
successful to date. The National Register of Historic Places designation authorized by the United States
Department of the Interior in August 2001 greatly assisted the City in securing a $250,000 Special Category Grant
' award from the State of Florida Bureau of Historic Preservation earlier this year. This accomplishment assures
our ability to implement interior restoration of the facility.
' Several months ago, City Council authorized a necessary spatial analysis exercise in an effort to ascertain future
municipal structural and office needs. Such direction and dialogue became appropriate as municipal services
continue to expand without sufficient facilities to provide them. In the coming weeks, recommendations from
REG and Associates will be offered to City Council. If authorized to proceed, city administration will be able to
program and outline timeframes for applicable construction and financing activities in Fiscal Year 2003. This
arrangement will also take into consideratton necessary planning activities to accommodate the aforementioned
interior restoration of the Old Sebastian Elementary SchooUCity Hall, as well as enhancement to other existing
facilities such as the Sebastian Yacht Club and Sebastian Community Center.
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Community Safety
After the initial direction from City Council nearly two years ago, city administration anticipates a successful law
enforcement accreditation of the Sebastian Police Department (SPD) in Fiscal Year 2003. As referenced by the
Commission for Florida Law Enforcement Accreditation, accreditation will increase the SPD's ability to prevent
and control crime through more effective and efficient delivery of law enforcement services to the community.
Primary reasons for seeking accreditation include: the necessity for SPD to establish goals and objectives with
provisions for periodic updating; constant reevaluation of whether departmental resources are being employed in
accordance with agency goals, objectives and mission; constant reevaluation of departmental policies and
procedures as documented in the department's written directive system; to accommodate correction of internal
deficiencies and inefficiencies before they become public problems; and the opportunity to reorganize without the
appearance of personal attacks. Essentially, accreditation will serve as a yardstick to measure the effectiveness of
SPD's programs and service, augmenting standards and practices agency wide. Such arrangement is most
appropriate in that growth oriented communities like Sebastian, Florida tend to experience higher incidence of
crime as populations continue to diversify and expand. Standards and performance measurements resulting from
the accreditation process will assist both SPD and city administration in alleviating such potentially adverse
conditions.
Although the City of Sebastian continues to remain one of the fastest growing municipalities in Florida (ranked
30~' by the University of Florida Bureau of Business and Economic Research Population: Census Summary 2000,
Rank of Top 100 Cities in Florida by Percent Population Change), crime rates have fortunately remained
relatively constant. Sociological and economic trends suggest that a relationship typically exists between surges
of criminal activity and community growth. This has not at all been the case in the City of Sebastian. As
referenced in the Sebastian Police Department 2001 Annual Report, SPD has been quite successful in providing
quality law enforcement services to the community. Notable statistics reflective of this position include the total
crime clearance rate, 42.59%, compared to the state average rate of 22.39%. Although Sebastian has experienced
slight increases in certain crimes including sexual assault, robbery and aggravated assault, reductions in simple
assault, burglary, larceny and vehicle thefts occurred.
Despite recent policy directives by The School District of Indian River County not to sustain partnership with the
City of Sebastian to continue the School Resources Officer Program, the Fiscal Year 2003 Proposed Budget
incorporates recommendations to maintain two officers, one to remain stationed at Pelican Island Elementary
School and one at Sebastian Elementary School. The encouragement of this program is indicative of the
philosophy that preventative education for this age group is most effective to prevent long-term juvenile crime, as
well as to instill the importance of community safety and responsibility. Such rationale also justifies both the
Drug Awareness Resistance Education (D.A.R.E.) and the Gang Resistance Education and Training (G.R.E.A.T.),
as both programs are expected to continue in Fiscal Year 2003.
Fiscal Year 2003 incorporates two additional progressive community safety initiatives, the SPD K-9 Unit and the
Sebastian Truancy Program. The K-9 initiative is possible as a result of numerous charitable efforts in the
community, including unsolicited seed funds donated by pupils at Pelican Island Elementary School, as well as
contributions from area businesses. Employment of a police dog will assist officers in conducting extremely
sensitive investigations, including narcotics detection and locating missing persons, as well as to help track
criminal suspects more expeditiously. The Sebastian Truancy Program became possible via funding to the
School District of Indian River County awarded by the Indian River Children's Advisory Board. Essentially, a
School District Employee will manage a booking area for truant youth at the Sebastian Police Station between the
hours of 8:00 a.m. and 4:00 p.m. Monday through Friday. Individuals collected will therefore be extradited to
proper authorities (i.e. parents, Indian River County Juvenile Court, Indian River County Jail, etc.).
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Finally, due to tremendous derelict vessel, speeding and other boating related problems experienced in the
community, waterway enforcement activities become necessary. As such, SPD proposes the establishment and ,
implementation of a waterways safety program, to include the purchase of a new patrol vessel to both negotiate
waterways as well as to effectively respond to many of the numerous aforementioned violations. In essence, this
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program will promote and encourage boating safety, as well as work to instill sound environmental conditions that
both residents and visitors have become accustomed to.
Transportation
For the fourth consecutive year, the City of Sebastian"s aggressive street resurfacing program will continue to
expand. During the current fiscal year, approximately IS miles of roads were resurfaced, to mark a total of 60
miles of enhanced streets since the program was initiated in Fiscal Year 2000. Improvements will continue
during Fiscal Year 2003, with paving of approximately 12 miles of roadway anticipated, including the
reconstruction and resurfacing of the Sebastian Boulevard Alley. As outlined and discussed during the past two
fiscal years, city administration continues working to establish a long term street-resurfacing program, projected
to focus on establishing funding levels and scheduling during the next 10 to 15 years.
Cit administration looks forward to the completion of the Florida Department of Transportation (FOOT)
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Sebastian United States Highway One (US 1) Improvement Program initiated last summer. Elements include
road resurfacing, bicycle path installation, defined on-street parking, paver brick installation and sidewalk
improvements. In June 2001, FOOT commissioned Keith & Schnars Engineers, Planners and Surveyors to
implement the program. Initial phases are anticipated to begin in August 2001, to be implemented over the course
' of approximately one-year. This project also yielded a direct funding agreement with FOOT to fund over
$300,000 to the City of Sebastian to specifically finance landscaping and a new irrigation system for US 1
(authorized by City Council in December 2000); to be implemented immediately during the close of this
infrastructure improvement program. In addition, thanks to the efforts of the City of Sebastian working with
District 80 State Representative Stan Mayfield, the incorporation of traffic calming, aesthetically pleasing "bulb
outs" became an integral component of this project in the current fiscal year.
' City administration continues to program funding for streetscape projects to help beautify Sebastian. We have
placed $189,368 in respective accounts, to include funds for sidewalk installation and landscaping improvements
throughout the City. During the current fiscal year, new sidewalk installation programs have been initiated at
Lake Drive to connect to the Fleming Street Sidewalk north of Sebastian Boulevard, as well as for southeast
Barber Street, to help complement the recently completed Barber StreetlSchumann Drive Intersection
Improvement and Traffic Light Installation Program. Locations for additional new sidewalks programmed for
Fiscal Year 2003 include George Street from Barber Street. to Englar Drive, Pelican Island Drive from Douglas
Street to Schumann Drive, South Easy Street from Wimbrow Drive to Sebastian Boulevard, Davis Street from
North Central Avenue to Indian River Drive, Tulip Drive from Barber Street to Laconia Street, and Laconia Street
from Tulip Drive to Periwinkle Drive. Additionally, necessary existing sidewalk replacement projects are
scheduled, notably North Central Avenue from US 1 to the Sebastian Community Center, and Main Street from
US 1 to City Hall.
In April, the City Council authorized a submittal of a grant application to the State of Florida Community
Development Block Grant (CDBG) program to solicit funding to implement an aggressive infrastructure
improvement program in the Louisiana Avenue Area. Considered by state officials to be the one "blighted" area
of the City of Sebastian, proposed improvements to include drainage enhancements, resurfacing and possible
streetscaping and lighting are all eligible activities for funding from the CDBG program. Several weeks after
authorization, the City Council authorized staff to commission WCG Engineering of Vero Beach to compile
i specific engineering plans to govern respective improvements. Final recommendations are therefore anticipated to
be delivered to both the City Council and Community Advisory Task Force in early Fiscal Year 2003.
Aviation Management
A significant achievement relative to aviation management during the current fiscal year was the successful,
unanimous adoption of the newly revised Sebastian Municipal Airport (SMA) Master Plan. As such, numerous
substantive improvements, pursuant to principles and directives of the plan, are anticipated to begin in Fiscal Year
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2003. Specific programs necessary to initiate the reopening of Runway 9-27 are anticipated, including clearing
trees, relocating power lines, and demolishing and relocating existing tenant facilities.
As the City of Sebastian was recently successful in securing a grant award from the FDOT Aviation Section to
help finance an administration facility at SMA, respective efforts will also begin in Fiscal Year 2003. In addition
to constructing the facility, additional infrastructure, including water, sewer and underground electrical and
telephone services are anticipated. As recently reported, this program will also help set the precedence for
relocating the public works compound from the Sebastian Boule~rard triangle parcel to a more compatible area
adjacent to this future structure.
Finally, a substantive component of the SMA Master Plan includes elements for economic development to
accommodate respective opportunities at Corporate Park West. Necessary activities to promote and assist
commercial and light industrial growth at SMA include the extension of Airport Drive West, as well as the
installation of water utility infrastructure and underground three-phase power (including the removal of existing
overhead power lines). Among the first beneficiaries of the aforementioned enhancements will be SMA's first T-
hangar complex. This particular effort will set the motion for future economic development opportunities at
SMA.
Water Management
Fiscal Year 2003 will mark the continuation of Indian River County Department of Utilities implementing the
Sebastian Water Expansion Program. During the current fiscal year, Phases 3B and 3C were implemented,
encompassing approximately 16.8 miles of infrastructure having been installed. Phase 3D will be initiated during
Fiscal Year 2003, to include service to residential areas located in the vicinities of Starboard, Scroll, Roulette,
Stonecrop Streets and Genesee Avenue. This project is anticipated to finalize water works infrastructure
installation to the Sebastian Highlands.
In response to the need to comprehensively address and implement long-term solutions to the community
drainage and other stormwater related problems, City Council recently authorized adoption and creation of a
Stormwater utility. To date the City has received $679,629 and anticipates receiving approximately $726,000
annually. Up to 20% of these funds, or $145,200 will go towards maintaining the existing Stormwater system
with the remainder to fund anticipated improvements (best management practices) associated with the Stormwater
Master Plan to be completed by December 2002.
Human Resources
There are 130 regular full-time employees and another 33 part-time employees working 69 different jobs. The
average age of our employees is 49 years. Our employees range in age from 17 years to 80 years. Minorities
make up 12% of the city's work force and 28% are women.
In the current year-to-date, personnel actions have resulted in 12 separations and 12 replacements. Currently,
approximately 50% of the city's work force are Sebastian residents and about 55% of all new hires reside in our
community.
Length of tenure of men and women who come to work for the City tends to vary. The average length of
employment for regular reporting full-time employees is approximately 10 years with a turnover rate of just over
9%.
The current fiscal year established the creation of the important new position of Stormwater Utility Manager. The
Stormwater Utility Manager's core responsibility involves assisting the City Engineer with administration and
implementation of the Sebastian Stormwater Utility Master Plan anticipated for consideration and adoption in the
coming months. In addition, the professional assigned to this capacity will direct work crews to supervise and
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engineer daily necessary field work in an effort to alleviate drainage problems in neighborhoods throughout the
City.
As the Indian River County Board of County Commissioners recently issued a policy directive to provide
recreational services solely in the unincorporated areas of Indian River County, the City of Sebastian Fiscal Year
2003 Recommended Budget includes funding for one full time recreation leader and three part-time recreation
aides. This arrangement will assist the City of Sebastian with continuing highly regarded activities at the
Sebastian Community Center, and also mark the beginning of substantive municipal recreational programming to
benefit both residents and visitors of our community.
In Fiscal Year 2003, city administration is schedule to meet with representatives from the Communications
Workers of America (CWA -Local 3180) in an effort to negotiate a revised labor agreement to be presented for
City Council deliberation and consideration. The current agreement is schedule to expire September 30, 2003.
Our goal of course will be to reach an agreement well in advance of this date, so as to incorporate respective
financial arrangements into the Recommended Fiscal Year 2004 Budget. Aside from scheduling conveniences
however, a primary objective will be to maintain an extremely positive relationship with both unions, pursuant to
expectations of all employees and the entire community.
Intergovernmental Relations
The City of Sebastian continues to build its successful record of working with various state and federal entities for
assistance in numerous matters, specifically procurement of several grants and financial allocations directly to our
community totaling $4,343,194 over the past three fiscal years. We have enjoyed another very busy and
successful year of intergovernmental cooperation spearheaded under the leadership of the Sebastian City Council.
Given the success resulting from respective efforts, the City of Sebastian will work to continue its assertive grant
procurement program, as numerous projects ranging from those related to parks and recreation, airport
improvements, facility restoration and transportation are to be implemented as financially efficient as possible.
t As mentioned in the Properties and National Resources section, the City of Sebastian was recently notified by
various State of Florida agencies relative to significant grant awards to the community, notably a $250,000
allocation from the Bureau of Historic Preservation Special Category Grant Program. On July 24, 2002, City
Council authorized an agreement to govern the award, as well as respective improvements anticipated during the
next two fiscal years. This particular accomplishment is special to the community in that it represents an
opportunity to initiate a substantive historic preservation related project, thanks in part to a successful designation
of the Old Sebastian Elementary SchooUCity Hall on the National Register of Historic Places. Specific
recommendations relative to restoring the facility via the aforementioned partnership will be offered to City
Council in Fiscal Year 2003.
The City of Sebastian was also recently awarded $200,000 from the Florida Recreation Development Assistance
Program (FRDAP) to implement various improvements to recently acquired waterfront property. FRDAP
continues to remain a significant partner relative to funding both active and passive park development and
redevelopment activities in the community. As such, recommendations for yet another FRDAP proposal
submittal is anticipated in Fiscal Year 2003, with the expectation that the City of Sebastian will once again be
successful in securing another award. Generally speaking, the City continues to expand acumen relative to solid
intergovernmental relations, as additional awards become available, including future grants from FAA, FDOT, the
Department of Environmental Protection (DEP), and other state and federal agencies.
t In August 2000, City Council authorized a $150,000 grant agreement with the St. John's River Water
Management District (SJRWMD) to finance compilation, adoption and delivery of a stormwater master plan to
outline specific projects and programs indicative of drainage improvements in the community, as well as
numerous state and federal compliance issues. I am pleased to report in this Letter of Transmittal that the
Sebastian Stormwater Master Plan is therefore scheduled for City Council consideration and adoption in early
Fiscal Year 2003. Once adopted, the City of Sebastian will be in position to initiate implementation of various
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capital projects necessary to enhance and upgrade the community's stormwater system. Positive
intergovernmental relations relative to this program will therefore serve beneficial to city administration,
particularly with the St. John's River Water Management District (SJRWMD). Both the City of Sebastian and the
SJRWMD are currently working with DEP to secure necessary permits to build the 166+ acre Sebastian
Stormwater Passive Park to be located on Englar Drive. As recommended in the proposed master plan, as well as
via an existing understanding with SJRWMD, the City of Sebastian will take over maintenance and management
of the facility after construction has been completed.
Summary
There are a lot of numbers, indicators, projections, charts and graphs in this budget document. Rightfully so,
being that this budget reflects Sebastian's vision and focus on improving the quality of life for our citizens,
businesses, and visitors, respectively. This budget reflects community values, goals, objectives, and ideas.
The Proposed Fiscal Year 2003 Budget represents the character of a city whose unique identity distinguishes itself
from other geographic areas of both Indian River County and throughout the Treasure Coast.
City administration began finalizing its recommendations for next year's budget with 75% of the current fiscal
year completed and 75% of the approved budget expended and 76.5% of the anticipated revenues collected. Our
General Fund Undesignated Fund Balance remains healthy, in that it represents an amount equal to 25.4% of the
General Fund budget. This represents a decrease from the current year percentage of fund balance of 31% due to
the proposed use of fund balance totaling $284,000 to support the construction of a public works/engineering and
airport administration building via partnership with the FDOT Aviation Section, as well as $498,934 to offset a
substantial increase in the property tax rate to fund operations.
Fiscal Year 2003 will mark the fourth consecutive year of administering a performance budget. This budget
document contains two additional critical sections indicative of performance measurement, the accomplishment
segment and performance indicator section for departments and divisions. However, make no mistake, this is a
continuous process, as more work is required to truly solidify our belief that we are on the right track.
Total local millage will remain constant. Total appropriation for all funds is recommended to be $19,775,466. As
such, the overall Fiscal Year 2003 Proposed Budget is financially sound and delivers services our residents have
come to expect:
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FY 2002 FY 2003
Amended Recommended Dollar Percentage
Budget Budget Change Change
General Fund $ 8,130,544 $ 9,046,662 $ 916,118 11.27%
Special Revenue Funds 3,750,405 3,865,161 114,756 3.06%
Debt Service Fund 64,724 64,616 (108) -0.17%
Capital Projects Funds 3,634,924 4,987,193 1,352,269 37.20%
Golf Course Fund 1,560,365 1,607,897 47,532 3.05%
Airport Fund 175,190 203,937 28,747 16.41%
17
316
152 19
775
466 $ 2
459
314 14
20%
TOTAL ,
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The Sebastian Management Team looks forward to working with the City Council during the upcoming budget
workshops and welcomes the opportunity to address questions and concerns accordingly. In summary, the Fiscal
Year 2003 Proposed Budget outlines and supports the City's good financial position; further expands city-wide
beautification; continues attention to preserving and enhancing our community's small town atmosphere;
encourages conservation initiatives; supportive of expanding private/public partnerships and economic
development.
A special and very personal thanks goes out to the Management Team who assisted the City Manager's Office in
preparing this year's budget submission, including staff members from the Finance Department, as well as
department directors who contributed invaluably in preparing the budget document. Last year we submitted a
more performance oriented budget and this year we will be able to factually see how the city is doing. As stated
in last year's budget message, we must operate on the principle that if you can't measure output, you can't
improve it. We continuously have more work to do on establishing measures that are meaningful and indicative
of goals and objectives set for the City of Sebastian. The city's administration and organization are up to the
challenge and we look forward to another productive year for our community.
Sincerely,
Terrence Moore
City Manager
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CITY OF
HOME OF PELICAN ISLAND
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CITY OF SEEASTIAN, FLORIDA 2002-2003 EUDGET
City of Sebastian
Personnel Summary by Department -All Funds
City Council
City Manager
Central Garage
City Clerk (1)
City Attorney
Finance (2)
Mgmt Information Svcs (1)(2)
Human Resources
Police Department (3)
Engineering (4)
Stormwater Utility (5)
Roads & Drainage (6)
Building Maintenance
Parks & Recreation (7)
Cemetery
Community Development
Growth Management
Building Department
Golf Course Administration (8)
Golf Course Carts
Airport (9)
SUB-TOTALS
TOTALS
Summary of Changes:
(1) City Clerk Department -
(2) Finance Department -
(3) Police Department -
Road Patrol Division
Community Policing Unit
Code Enforcement
(4) Engineering Department -
(5) Stormwater Utility Division -
Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year
97/98 98/99 99/00 00/O1 01/02 02/03
F/T P/T F/T P/T F/T P/T F/T P/T F/T P/T F/T P/T
5 5 5 5 5 5
3 3 3 4 4 4
3 1 3 1 3 3 3 3
5 5 5 5 5 4
1 1 1 1
5 5 5 6 6 5
2
2 2 3 3 3 3
42 6 43 8 46 8 49 7 50 6 51 7
6 6 6 1 6 1 6 4 6 3
1 12
18 20 23 1 22 1 23 1 11 1
4 4 4 4 4 4
10 10 10 11 6 11 6 12 9
2 2 2 2 2 2
13
6 4 4 4 4
6 6 6 7 7
3 13 3 13 4 13 4 13 4 14 3 14
4 4 4 4 7 7
1 1 1 1 1 1 2 1
116 30 118 32 125 33 131 37 135 44 136 47
146 150 158 168 179 183
One Position transferred to MIS Division
Reorganized MIS Manager to separate MIS Division
One Sergeant Position reclassified to training sergeant in fiscal year 2002, patrol officer
transferred from Code Enforcement and promoted to Sergeant. Overall, no changes to
positions
Add one additional Crossing Guard
Add one Civilian Code Enforcement Officer
Reduced temporary part-time intern positions from three (3) to two (2)
1. Added Stormwater Engineer in August 2002.
2. Reorganized Nine (9) Roads & Drainage positions to Stormwater Utility
3. Reorganized two (2) Parks & Rec positions to Stormwater Utility
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~ CITY OF SEBASTIAN, FLORIDA 2002-2003 BUDGET
Summar~~.af Changes (continued):
(6) PW-Roads & Maintenance Division - 1. Name changed from Roads & Drainage Division
2. Reorganized Nine (9) positions to Stormwater Utility
3. Reorganized two (2) positions to Parks &Rec Division
4. Reorganized one (1) position to Airport
(7) PW-Parks &Rec Division - 1. Reorganized two (2) positions to Stormwater Utility
2. Reorganized two (2) Roads & Drainage positions to Parks &Rec Division
3. Added one (I) Recreation Leader Position (for Community Center)
4. Added three (3) part-time recreation aides positions (for Community Center)
(8) Golf Course - Assistant Golf Pro position eliminated
(9) Airport - Full time MW III position transferred from Roads & Drainage Division.
P-2
ALL FUNDS SUMMARY
REVENUES
Taxes
Licenses & Permits
Intergovernmental
Charges for Service
Fuses & Forfeits
Special Assessments
Miscellaneous
Transfers - In
Beginning Balance
TOTAL
EXPENDITURES
Personal Services
Operating Expenses
Capital Outlay
Capital Improvements
Debt Service
Grants and Aids
Transfers -Out
Non-Operating
Special Debt Capital
General Revenue Service Projects Enterprise Total
Fund Funds Fund Funds Funds All Funds
$ 4,966,982 $ 2,801,811 $ - $ - $ - $ 7,768,793
$ 558,848 $ - $ - $ - $ - $ 558,848
$ 1,708,857 $ 32,000 $ - $ 2,252,000 $ - $ 3,992,857
$ 252,243 $ - $ - $ - $ 1,687,260 $ 1,939,503
$ 130,927 $ 2,000 $ - $ - $ - $ 132,927
$ - $ - $ 18,452 $ - $ - $ 18,452
163,749 $ 1,031,927 $ 5,374 $ - $ 28,956 $ 1,230,006
$ 471,122 $ - $ - $ 2,644,061 $ - $ 3,115,183
$ 791,242 $ 10,000 $ 40,790 $ 100,500 $ 76,386 $ 1,018,918
$ 9,043,970 $ 3,877,738 $ 64,616 $ 4,996,561 $ 1,792,602 $19,775,487
$ 6,797,696 $ - $ - $ - $ 438,453 $ 7,236,149
$ 1,503,358 $ 291,748 $ 210 $ - $ 978,895 $ 2,774,211
454,916 $ 5,000 $ - $ - $ 54,042 $ 513,958
$ - $ - $ - $ 4,841,868 $ - $ 4,841,868
$ - $ 300,000 $ 64,406 $ 154,693 $ 309,890 $ 828,989
$ 4,000 $ - $ - $ - $ - $ 4,000
$ 284,000 $ 2,497,183 $ - $ - $ 11,322 $ 2,792,505
$ - $ 783,807 $ ___ - $ - $ - $ 783,807
TOTAL $ 9,043,970 $ 3,877,738 $ 64,616 $ 4,996,561 $ 1,792,602 $19,775,487
Revenues(Expenditures) $ - $ - $
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CITY OF SEBASTIAN, FLORIDA 2002-2003 ANNUAL BUDGET
DEFINITION OF FINANCIAL TERMS
This is a glossary of terms commonly used at public
meetings at which financial matters are discussed:
property tax dollars it received during the previous
budget year.
Ad Valorem Taxes -Property Taxes. Your tax is
computed by applying the millage rate to the
assessed value of your property after you have
subtracted all exemptions to which you are entitled.
Property taxes are paid to a variety of governments
through a single payment to the County tax
collector.
Anticipated (revenue deficit, expenses, etc.) -
Estimates used in analyzing and preparing budgets.
Anticipated figures are the equivalent of educated
guesses. They are based on experience and
information from a variety of sources that help
government officials determine what they think
income or expenses will be.
Budget - A financial statement listing a
governmental agency's expected income and
expenses for a 12-month period. Florida law
requires that governments have a balanced budget,
with expenses not exceeding revenues. An adopted
budget is prepared by city employees; it becomes
formal when adopted by elected officials. If
changes occur during the year, local governments
can transfer funds within a budget or raise fees, etc.
to keep the budget in balance.
Capital Improvement Program - Governmental
agencies set up five-year programs for major costs
such as the construction of buildings, land
acquisition, road improvements and heavy
equipment. Capital expenses are listed separately
from operating expenses with in the budget
document.
Appropriation from Prior Year Fund Balance
(Retained Earnings) -Money not spent in one fiscal
year but carried forward to the next budget year.
Cash carried forward is used to supplement
revenues required to pay for all budgeted expenses.
Rolled Back Millage Rate -The tax rate necessary
to give a governmental agency the same amount of
Contingency Account - Money set-aside for
emergencies or unexpected expenses. Each City
fund usually has such an account to cover higher-
than-expected costs or purchases that were not
anticipated when the budget was being prepared.
Deficit - A term generally applied to the budget as a
whole, reflecting real or projected shortages in
revenue. It means there is not enough revenue to
cover expenses.
Expenditures/Bxpenses -Cost of goods or services
used.
Fiscal year -The budget year.- For municipal
governments, the fiscal year runs from October 1 to
September 30.
Franchise Fees -Money collected, usually from a
private utility, in exchange for use of a
governmental agency's easements and rights-of-
way. Cities authorize the use and collects a fee in
return. Franchise fees also are collected from
garbage and trash services allowed to operate with a
government's boundaries.
Fund - A listing within the budget, indicating the
revenues and expenses for a specific category of
operation. The largest fund is the General Fund,
which includes subcategories or departments
covering approximately XX°Io of the City's
operation. Other funds include those for capital
improvements and outlay, enterprise activities, State
revenue sharing, and State and federal grants.
Interfund Transfer -Transfer of money between
funds.
Mill - A tax rate of $1 per $1,000 of taxable
property value.
T-1
CITY OF SEBASTIAN, FLORIDA 2002-2003 ANNUAL BUDGET
DEFINITION OF FINANCIAL TERMS
Millaae - A figure assigned by each governmental
unit with taxing authority for use in determining
taxes. It determines how much revenue the
government will receive and also how much an
individual property owner pays in taxes.
Over Budget -Over budget in revenue means
there is more income than expected. Over budget
in expenses means actual costs exceed the budget
and funds must be transferred to provide for the
additional expenses by a budget adjustment.
Projected Deficit - A projection that, based on the
current rate of spending, expenses will be greater
than anticipated revenue. A projected deficit
during a budget year usually necessitates an
adjustment in the spending pattern-delaying
purchases or eliminating planned expenses-to
stay within the budgeted figures.
Revenue -Income from a variety of sources
Under Budget -Under budget in revenue means
that money being collected from taxes and other
sources is not as much as was anticipated. It might
necessitate spending adjustments to prevent a
deficit. Under budget in expenses means that
actual expenses are less than the budget.
User Fee - In a move toward a more businesslike
approach, cities and counties are charging fees for
use of water, sewer, and recreation services. Only
the person using the service pays for it as opposed
to all citizens supporting the cost of those
activities.
Utility Service Taxes - Taxes paid to
municipalities by users of electricity, telephones,
cellular phones, beepers, natural gas, bottled gas,
and fuel oil.
Valuation -The dollar value of property assigned
by the County property appraiser.
Shortfall - A term generally synonymous with
deficit but applied to individual revenue accounts
instead of to the budget of a fund or the whole
City. A City might have a shortfall in a particular
account, but a shortfall in the total budget is called
a deficit.
State-Shared Revenue -Money that cities and
counties receive from the State. It includes local
share of cigarette taxes, fuel taxes, mobile home
license taxes, liquor license taxes, and sales taxes.
Taxable Valuation -The value of property after all
allowable exemptions have been subtracted; the
value on which the millage rate is applied and
taxes are computed.
TRIM Bill -Florida's Truth in Millage Law that
requires cities to calculate next year's property
taxes based on the same tax dollars they received
during the current fiscal year.
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i GEN:EE ~'~JND i
' ~,~43,~~`~
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' Miscellm~eoas Transfers In I
Revenue ~ 5.21%
~ 1.81% I Be innin
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'
' i- Balance ~
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8.59% '
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j Fu-es & Forfeits j
1.45%
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Service
2.79%
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I er-governmetal 54.94 j
' 19.02% Licenses
~
I Pernuts '
' 6.18%
SOURCES OF FUNDS j
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Grants and Ails j
0.04 Transfers Out '
~ 3.14% ~
I Capital Outlay j
5.03%
' Operatnig '
j
' Expenses
~ 16.63% I
I '
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I
Personal Services
' 75.15%
~ i
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~ USES OF FUNDS '
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~ C;I T Y OF SEBASTIAN, FLORIDA 2002-2003 ANNUAL BUDGET
GENERAL FUND REVENUE
Code: 001501
Account
Number Description
FY 99/00
Actual
FY 00/Ol
Actual
FY 01/02
Budget Actual
to
5/31/02
FY 01/02
Projected FY 02/0:
Adopter
Budget
SAXES
11000 Current Ad Valorem Taxes
2,283,897
2,455,930
2,467,223
2,387,319
2,467,223
2,662,38
11001 Delinquent Ad Valorem Taxes 35,050 51,690 31,690 362 31,690 33,48!
11002 Penalty on Delinquent Taxes 4,618 7,340 4,600 1,240 4,600 4,86:
'OTAL AD VALOREM TAXES 2,323,565 2,514,960 2,503,513 2,388,921 2,503,513 2,700,731
RANCHISE FEES
13100 Electric Franchise Fees 551,093 631,021 583,203 333,110 583,203 620,931
13200 Telecom Franchise Fees (Note 2) 17,327 22,583 33,877 33,877 33,877
13500 (ATV Franchise Fees (Note 2) 61,448 76,505 3,826 3,826 3,826
13700 Solid Waste Franchise Fees 20,492 22,915 20,711 11,184 20,711 21,33
'OTAL FRANCHISE FEES 650,360 753,024 641,617 381,997 641,617 642,26E
JTILITY SERVICE TAXES
14100 Electric Utility Service Tax 747,178 828,838 852,424 488,875 852,424 907,83
14200 Telecom Utility Service Tax (Note 2) 208,609 221,147 15 13 13
14300 Water Utility Service Tax 76,397 86,496 92,292 56,640 92,292 98,75:
14400 Propane Utility Service Tax 12,411 15,204 16,521 12,389 16,521 16,68E
14950 CST Revenue Sharing (Note 2) 550,649 306,080 550,649 600,70f
'OTAL UTILITY SERVICE TAXES 1,044,595 1,151,685 1,511,901 863,997 1,511,899 1,623,97E
'OTAL TAXES & FRANCHISE FEES 4,018,520 4,419,669 4,657,031 3,634,915 4,657,029 4,966,98
,ICENSES AND PERMITS
21000 Occupational License 57,359 60,384 59,890 63,001 63,951 67,78E
21050 Contractor License 31,276 29,144 26,000 23,091 27,305 26,92
21100 Occ Lic-Penalties/Transfers 3,725 2,152 3,180 1,715 2,385 2,26E
22050 Building Permits 258,571 269,701 250,000 217,230 305,000 308,05(
22075 Reinspection Fees 12,400 10,615 17,500 9,450 12,436 12,56(
22100 Land Clearing Permits 14,825 15,950 17,000 13,150 18,600 18,70(
22150 Tree Removal Permits 3,900 3,815 4,000 2,155 3,017 3,04"~
22200 Electrical Permits 33,700 34,287 35,000 29,541 40,480 40,88
22225 Plumbing Permits 27,774 31,799 30,000 28,382 40,204 40,60E
22300 Fencing Permits 2,836 2,799 2,500 2,085 2,970 3,000
22400 Irrigation Permits 120 105 150 15 45 15C
22500 Sign Permits 2,210 1,915 2,000 1,700 2,437 2,46]
22900 Other Permits and Fees 2,291 1,639 4,400 1,215 1,823 1,85(
29100 Zoning Fees 8,210 11,575 14,000 10,560 17,158 14,08E
29200 Site Plan Review Fees 5,825 5,275 12,000 5,225 8,225 7,50(
29300 Plat Review Fees 4,992 1,903 4,000 2,780 4,000 6,24(
29500 Alarm Permits 5,331 4,560 1,500 2,650 2,710 2,73
'OTAL LICENSES AND PERMITS 475,345 487,618 483,120 413,945 552,746 558,84E
vTERGOVERNMENTAL REVENUE:
EDERAL GRANTS
31200 Fed Grant-Public Safety 41,394 58,380 57,000 45,669 57,000 40,12
31204 Fed - LLEBG 11,081 10,906 10,906 10,906
31901 FEMA -Federal Grant 88,396
'OTAL FEDERAL GRANTS 129,790 69,461 67,906 56,575 67,906 40,12;
-3-
ITY OF SEB~
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GENERAL FUND REVENUE
Code: 001501
FLORIDA 2002-
AL B
Actual FY 02/03
Account F'Y 99/00 FY 00/Ol FY 01/02 to FY 01/02 Adopted
Number Description Actual Actual BudgCt 5/31/02 Projected Budget
iTATE SHARED REVENUES
334110 FL Urban & Forestry Grant 548 0
334901 FEMA -State Grant 14,164 0
335110 2 Cent Cigarette Tax (Note 1) 67,146 0
335120 Municpal Revenue Sharing (Note 1) 62,849 249,014 260,867 165,216 260,867 275,830
335121 Cigarette Tax (Note 1) 147,760 0
335122 8th Cent Motor Fuel Tax 132,560 139,434 141,644 89,708 141,644 149,637
335140 Mobile Home Licenses 7,218 14,072 12,072 10,277 12,072 12,434
335150 Alcohol Beverage Licenses 8,438 7,382 8,610 6,210 8,610 8,610
335180 Local Half-Cent Sales Tax 1,003,209 1,065,578 1,112,252 694,216 1,112,252 1,197,219
337201 SRO School Board Grant 20,500 47,000 47,000 0
337705 F.I.N.D. Grant 25,000
COTAL STATE SHARED REVENUES 1,443,892 1,495,980 1,582,445 965,627 1,582,445 1,668,730
TOTAL INTER-GOV'T REVENUE 1,573,682 1,565,441 1,650,351 1,022,202 1,650,351 1,708,857
GENERAL GOVT CHARGES FOR SERVICES
341910 Sales-Maps & Publications 385 1,490 368 232 351 360
341920 Cert. Copying, Record Search 848 1,650 378 722 712 430
341930 Election Fees 100 100 100 125 125 100
342100 PD Overtime Service Fees 16,348 18,319 14,325 11,520 12,480 8,500
343800 Cemetery Lots 30,925 17,525 0 1,350 0 0
347550 Skate Facility Fees 12,266 25,000 16,102 25,000 25,000
347557 Community Center Rec Revenues 15,000
349140 RRD-Management Fees 5,000 5,000 3,333 5,000 10,118
349410 Golf Course-Management Fees 21,000 35,941 38,088 25,392 38,088 39,231
349415 Maintenance Service Fees-GC 162 1,064 750 444 750 800
349450 Airport-Management Fees 10,755 25,101 32,114 21,409 32,114 33,077
349455 Maintenance Service Fees-AP 8,375 22,000 6,386 22,000 1,000
349900 Project Personnel & Equipment Services 79,178 155,690 130,359 102,428 130,359 118,627
TOTAL GEN GOVT CHGS FOR SERVICE 159,701 282,521 268,482 189,443 266,979 252,243
FINES AND FORFEITS
351100 Court Fines 101,470 95,966 107,625 62,337 94,522 97,357
351115 Police Education-$2.00 Funds 3,810 4,000 2,978 4,457 4,590
351120 Drivers Education 22,873 13,829 27,675 9,921 14,117 14,540
351130 Court Costs 504 470 410 204 410 422
351140 Parking Fines 3,865 3,935 1,435 2,215 3,110 3,274
354100 Code Enforcement Fines 2,299 15,760 1,538 4,500 7,243 7,460
359000 Other Fines/Forfeits 9,661 7,810 8,713 1,987 3,188 3,284
TOTAL FINES AND FORFEITS 140,672 141,580 151,396 84,142 127,047 130,927
MISCELLANEOUS REVENUE:
[NTEREST EARNINGS
361100 Interest Income 15,790 7,515 3,444 1,191 1,802 1,856
361105 State Board Interest Earnings 175,339 180,559 79,713 45,551 70,233 90,460
361150 Other Interest 5,575 9,548 5,638 1,854 2,480 2,356
TOTAL INTEREST EARNINGS 196,704 197,622 88,795 48,596 74,515 94,672
RENT AND ROYALTIES
362100 Rents and Royalties 22,739 7,222 4,430 4,567 7,378 7,525
362150 Nontaxable Rent 3,802 58,506 19,800 13,563 19,800 20,100
362400 Refund from RRD 1,729
TOTAL RENT AND ROYALTIES 26,541 67,457 24,230 18,130 27,178 27,625
-4-
CITY OF SEBASTIAN FLORIDA 2002-2003 ANNUAL BUDGET ,
GENERAL FUND REVENUE '
Code: 001501
Account
Number Description
SALE/COMP. ON LOSSS OR ASSETS
364100 Sale of Fixed Assets
365000 Sale of Surplus Material/Scrap
TOTAL SALES/COMP LOSS ASSETS
FY 99/00 FY 00/Ol FY 01/02
Actual Actual Budget
16,731 48,290 7,900
404 71 350
17,135 48,361 8,250
Actual FY 02/03
to FY 01!02 Adopted
5/31/02 Proiected Budget
7,900 7,900 10,425
0 350 350
7,900 8,250 10,775
CONTRIBUTIONS/DONATIONS
366000 Contributions & Donations
366150 75th Anniversary Revenues
366604 Donations-Public Safety Employees Fund
366605 Donations-General Empl Fund
366805 4th of July Donations
TOTAL CONTRIBUTIONS/DONATIONS
OTHER MISCELLANEOUS REVENUES
369100 Motor Fuel Tax Rebate
369200 Insurance Proceeds
369400 Reimbursements
369900 Other Miscellaneous Revenues
369954 Vend Mach Sales-Pub Safety Fund
369955 Vend Mach Sales-Gen Empl Fund
369999 Prior Year Recoveries
TOTAL OTHER MISCELLANEOUS REVENUES
TOTAL MISCELLANEOUS REVENUE
AL REVENUES
INTERFUND TRANSFERS
381130 Interfund Trfr From 130 DST
381163 Interfund Trfr From 163 STORMWATER
381410 Interfund Trfr From 410 GC
381601 Interfund Trfr From 601 CEMETERY TF
381603 Interfund Trfr From 603 LEETF
TOTAL INTERFUND TRANSFERS
BOTHER FINANCING SOURCES
22,770 12,336 20,500 22,112 18,500 2,000
4,873 15,170 4,500 5,010 4,500 7,000
566 500 385 651 500
2,827 2,500 1,047 1,795 1,800
12,385 13,000 3,085 12,000 13,000
27,643 43,284 41,000 31,639 37,446 24,300
2,634 3,216 2,620 3,677 3,696 3,807
50,565 2,882 500 2,288 2,088 500
11,844 5,129 500 4,598 3,239 500
2,419 961 500 1,044 881 500
139 150 158 271 270
1,008 1,050 465 798 800
(938) 881 10,821 10,796 0
66,524 14,216 5,320 23,051 21,769 6,377
334,547 370,940 167,595 129,316 169,158 163,749
6,702,467 7,267,769 7,377,975 5,473,963 7,423,310 7,781,606
265,850 177,233 265,850 310,800
145,322
335,000 0
8,700 2,620 15,000 10,000 15,000 15,000
2,000 0 0
10,700 337,620 280,850 187,233 280,850 471,122
~~389991 Appropriation From PY Fund Balance 0 0 471,719 471,719 471,719 791,242
(TOTAL OTHER SOURCES 0 0 471,719 471,719 471,719 791,242
(TOTAL REVENUES AND OTHER SOURCES 6,713,167 7,605,389 8,130,544 6,132,915 8,175,879 9,043,970
'',NOTE 1: During the 2000 State Legislative Session, these Revenue Sharing Sources were combined into one source. Th
', Cigarette Taxes were replaced with sales taxes, however the title per statute is Municipal Revenue Sharing.
'NOTE 2: During the 2001 State Legislative Session, these revenue sources were combined into one source- called th
Communication Services Tax or CST.
~
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~
~
~
~
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-5-
~
CITY OF SEEASTIAN, FLORIDA 2002-2003 ANNUAL EUDGET
AL ND REVENUE AND EXPENDITURES BY DEPARTMENT
SUMMARY OF GENER FU
t
Change
Actual FY 02/03 From Percentage
Org FY 99/00 FY 00/Ol FY 01/02 to FY 01/02 Adopted Prior Year Increase
Code Description Actual Actual Budget 8/31/02 Proiected Budget Protected (Decrease)
010001 Legislative 28,923 39,232 40,610 19,505 32,865 42,782 9,917 24.4%
010005 City Manager 183,989 256,002 273,710 172,067 273,465 298,794 25,329 9.3%
010009 City Clerk 263,099 259,588 285,991 18Q071 278,137 271,967 (6,170) -2.2%
010010 CityAttomey 88,804 100,676 118,860 71,187 114,641 129,071 14,430 12.1%
010020 Finance 261,015 285,751 358,988 243,191 357,671 333,034 (24,637) -6.9%
010021 Management Information Services 0 0 0 0 0 109,665 109,665 100.0%
010035 Human Resources
010041 Police Administration 128,209
339,273 152,474
342,594 185,497
145,573 107,027
84,636 181,808
144,621 183.139
165,297 1,331
20,676 0.7%
14.2%
010042 Police School Resource Unit 0 0 99,174 61,478 94,760 118,765 24,005 24.2%
010043 Police Patrol Division 1,152,351 1,220,950 1,261,503 804,737 1,254,392 1,612,543 358,151 28.4%
010044 Police Community Policing Unit 0 0 112,804 63,991 103,575 136,533 32,958 29.2%
010045 Code Enforcement Division 30,967 73,291 116,393 73,670 114,183 97,772 (16,411) -14.1%
010047 Police Detective Division 355,099 331,038 438,854 272,174 429,352 485,712 56,360 12.8%
010048 Police Support Services Division 0 0 211,492 128,774 209,745 284,037 74,292 35.1%
010049 Police Dispatch Unit 250,952 288,733 324,869 192,464 317,820 384,002 66,182 20.4%
010051 Engineering 177,093 278,000 337,911 201,351 316,900 408,482 91,582 27.1%
010053 S[ormwater Utility 0 0 0 0 0 831,460 831,460 100.0%
010052 Roads and Drainage 963,770 967,152 1,165,107 662,002 1,124,430 621,632 (502,798) -43.2%
010054 Garage 146,598 129,297 156,227 91,900 155,949 165,475 9,526 6.1%
010056 Building Maintenance 168,751 174,116 197,143 115,290 191,111 222,315 31,204 15.8%
010057 Parks and Recreation 457,176 487,370 642,561 371,631 606,624 727,635 121,011 18.8%
I 010059 Cemetery 95,112 85,948 94,839 51,211 91,944 116,881 24,937 26.3%
010080 Growth Management 227,497 230,653 233,681 148,527 227,503 216,359 (11,144) -4.8%
010085 Building Department 271,570 281,810 342,569 196,978 349,993 384,433 34,440 10.1%
010099 Non-Departmental 1,013,405 953,576 986,188 603,085 796,256 696,185 (100,071) -10.1%
Total General Fund Expenditures
6,603,653 6,938,251 8,130,544 4,916,947 7,767,745 9,043,970 1,276,225 15.7%
Total Revenues and Otlier Sources
(Revenues) over Expenditures
6,713,167 7,605,389 8,130,544 6,132,915 8,175,879 9,043,970 913,426 11.2%
(109,514) (667,138) 0 (1,215,968) (408,134) 0 362,799
~ ~,
CITY OF SEBASTIAN, FLORIDA 2002-2003 ANNUAL BUDGET
GENERAL FUND OPERATING SUMMARY
EXPENDITURE BYDEPARTMENT/DIVISION AND CHARACTER LEVEL
2000 2001 2002 2002 2003 Change from
Department Actual Actual Bud et Pro'ected Bud et Pro'ected
Lc~i~L.ri i i v r.
PERSONAL SERVICES 17,117 21,315 21,315 21,315 21,432 117
OPERATING EXPENDITURES 6,457 15,781 19,295 11,550 18,950 7,400
CAPITAL OUTLAY 5,349 2,136 0 0 2,400 2,400
TOTAL 28,923 39,232 40,610 32,865 42,782 9,917
CITY MANAGER
PERSONAL SERVICES 170,854 224,786 254,806 255,736 280,015 24,279
OPERATING EXPENDITURES 13,135 15,166 17,854 16,878 18,779 1,901
CAPITAL OUTLAY 0 16,050 1,050 881 0 (881)
TOTAL 183,989 256,002 273,710 273,465 298,794 25,329
CITY CLERK
PERSONAL SERVICES 216,058 161,145 219,604 218,579 200,946. (17,633)
OPERATING EXPENDITURES 42,570 67,511 64,287 57,792 71,021 13,229
CAPITAL OUTLAY 1,930 30,932 2,100 1,766 0 (1,766)
DEBT SERVICE 2,541 0 0 0 0 0
TOTAL 263,099 259,588 285,991 278,137 271,967 (6,170)
CITY ATTORNEY
PERSONAL SERVICES 83,621 95,863 107,935 107,909 118,509 10,600
OPERATING EXPENDITURES 5,183 4,813 10,925 6,732 8,662 1,930
CAPITAL OUTLAY 0 0 0 0 1,900 1,900
TOTAL 88,804 100,676 118,860 114,641 129,071 14,430
FTNANCE
PERSONAL SERVICES 197,280 217,991 273,586 272,762 260,174 (12,588)
OPERATING EXPENDITURES 58,706 65,748 82,348 81,855 72,860 (8,995)
CAPITAL OUTLAY 5,029 2,012 3,054 3,054 0 (3,054)
TOTAL 261,015 285,751 358,988 357,671 333,034 (24,637)
MANAGEMENT TNFnRMATT(~N SE.RVTCF.S
PERSONAL SERVICES 0 0 0 0 79,685 79,685
OPERATING EXPENDITURES 0 0 0 0 20,530 20,530
CAPITAL OUTLAY 0 0 0 0 9,450 9,450
TOTAL 0 0 0 0 109,665 109,665
HTTMAN RF.SnTTRCES
PERSONAL SERVICES 99,619 117,090 146,500 145,628 153,974 8,346
OPERATING EXPENDITURES 26,794 35,384 38,997 36,180 27,605 (8,575)
CAPITAL OUTLAY 1,796 0 0 0 1,560 1,560
TOTAL 128,209 152,474 185,497 181,808 183,139 1,331
P(~T.TC'E T)EPARTMRNT-AT)MTN
PERSONAL SERVICES 274,557 260,817 121,196 120,186 139,146 18,960
OPERATING EXPENDITURES 48,435 80,649 24,377 24,435 26,151 1,716
CAPITAL OUTLAY 16,281 1,128 0 0 0 0
TOTAL 339,273 342,594 145,573 144,621 165,297 20,676
-7-
CITY OF SEBASTIAN, FLORIDA 2002-2003 ANNUAL BUDGET
GENERAL FUND OPERATING SUMMARY
EXPENDITURE BY DEPARTMENTlDIVISION AND CHARACTER LEVEL
Department ~ Actual ~ Actual ~ Budget ( Projected ~ tsudget ~ rro~ectea ~
ri.r T~rT[Amm~ Ar. ATT o~unnT DCC`(ITTD (`T: TTT~TTT
1 VLiI..L LLi L ia~ a [,11i+, a v ~.a av vv ++..+.+
PERSONAL SERVICES ~ .i ~ ~ ~~• `• - •- -
0
0
85,272
83,340
106,599
23,259
OPERATING EXPENDITURES 0 0 11,902 9,720 10,616 896
CAPITAL OUTLAY 0 0 2,000 1,700 1,550 (150)
TOTAL 0 0 99,174 94,760 118,765 24,005
1 VLll.li LLi [ lid i iTii..i, a -a a a a a~va.
PERSONAL SERVICES
1,034,153
1,098,977
1,010,039
1,040,224
1,361,377
321,153
OPERATING EXPENDITURES 114,508 96,896 107,115 84,592 95,466 10,874
CAPITAL OUTLAY 3,690 25,077 144,349 129,576 155,700 26,124
TOTAL 1,152,351 1,220,950 1,261,503 1,254,392 1,612,543 358,151
I.TT l~/ll .Tl1 .TT TA TTT~7 T)!lT T(~Tl~T('_ TTATTT
LayPERSONAL SERVICES v 0 0 92,772 92,139 124,011 31,872
OPERATING EXPENDITURES 0 0 20,032 11,436 12,522 1,086
CAPITAL OUTLAY 0 0 0 0 0 0
TOTAL 0 0 112,804 103,575 136,533 32,98
r,~r rr.r T-~rn A nTw.rr_wT'i' !'"~llTlL' ~ATL'(lD !'T:AdR1~TT
1 VLiVY L+.wi a u~+a.+u+. a vvvv v. .~ ~++
PERSONAL SERVICES ............. . .
29,189
69,222
86,131
86,261
85,625
(636)
OPERATING EXPENDITURES 1,778 4,069 11,691 9,417 10,147 730
CAPITAL OUTLAY 0 0 18,571 18,505 2,000 (16,505)
TOTAL 30,967 73,291 116,393 114,183 97,772 (16,411)
~ .fT I,TT TA i[ 1T.•C~TT/'`. A TT[ 7L
i VLit.i. i~a.a [ u~aa, aa.a. a ... . vv++...~ ~.
PERSONAL SERVICES - ~-
289,770
273,297
338,432
340,785
423,129
82,344
OPERATING EXPENDITURES 48,017 51,315 68,341 59,087 60,833 1,746
CAPITAL OUTLAY 17,312 6,426 32,081 29,480 1,750 (27,730)
TOTAL 355,099 331,038 438,854 429,352 485,712 56,360
w .fTATT (~T TnnllTl T C~T`T) [ 7T(~~ C'
1 VL1t.L LLi llt~ i LTa/a • i -v va a v+~+ vv
PERSONAL SERVICES +~ +
0
0
188,174
187,660
222,344
34,684
OPERATING EXPENDITURES 0 0 21,467 21,234 24,193 2,959
CAPITAL OUTLAY 0 0 1,851 851 37,500 36,649
TOTAL 0 0 211,492 209,745 284,037 74,292
T\T(~T w Tl~TT
1 VLl\.L LLi [-11~ 1 i, i[..,a ~ a /+~++ a +a ~++
PERSONAL SERVICES
219,701
252,170
290,777
284,805
314,386
29,581
OPERATING EXPENDITURES 26,300 27,974 30,842 30,153 32,116 1,963
CAPITAL OUTLAY 4,951 8,589 3,250 2,862 37,500 34,638
TOTAL 250,952 288,733 324,869 317,820 384,002 66,182
f..+1V V11VLL1.11[v
PERSONAL SERVICES
155,413
250,396
303,287
283,696
380,731
97,035
OPERATING EXPENDITURES 18,872 18,890 21,290 20,944 26,191 5,247
CAPITAL OUTLAY 2,808 8,714 13,334 12,260 1,560 (10,700)
TOTAL 177,093 278,000 337,911 316,900 408,482 91,582
-8-
CITY OF SEBASTIAN FLORIDA 2002-2003 ANNUAL BUDGET
GENERAL FUND OPERATING SUNIMARY ,
EXPENDITURE BYDEPARTMENT/DIVISION AND CHARACTER LEVEL
STORMWATER UTILITY
2000 2001 2002 2002 2003 Change from
Department Actual Actual Bud et Projected Bud et Projected
PERSONAL SERVICES 0 0 0 0 531,810 531,810
OPERATING EXPENDITURES 0 0 0 0 209,090 209,090
CAPITAL OUTLAY 0 0 0 0 90,560 90,560
TOTAL 0 0 0 0 831,460 831,460
PUBLIC WORKS -ROADS AND DRAINAGE
PERSONAL SERVICES 694,658 722,832 856,115 811,084 517,867 (293,217)
OPERATING EXPENDITURES 265,027 202,318 234,749 228,569 74,705 (153,864)
CAPITAL OUTLAY 4,085 42,002 74,243 84,777 29,060 (55,717)
TOTAL 963,770 967,152 1,165,107 1,124,430 621,632 (502,798)
CENTRAL GARAGE
PERSONAL SERVICES 118,927 105,795 116,388 116,235 132,496 16,261
OPERATING EXPENDITURES 21,631 22,852 26,339 26,214 22,479 (3,735)
CAPITAL OUTLAY 6,040 650 13,500 13,500 10,500 (3,000)
TOTAL 146,598 129,297 156,227 155,949 165,475 9,526
PUBLIC WORKS -BUILDING MAINTENANCE
PERSONAL SERVICES 117,495 122,000 144,184 1.43,325 164,352 21,027
OPERATING EXPENDITURES 44,483 49,010 47,156 44,826 42,913 (1,913)
CAPITAL OUTLAY 6,773 3,106 5,803 2,960 15,050 12,090
TOTAL 168,751 174,116 197,143 191,111 222,315 31,204
PUBLIC WORKS -PARKS & REC
PERSONAL SERVICES 287,038 363,625 432,707 432,323 517,873 85,550
OPERATING EXPENDITURES 108,190 109,666 175,289 142,305 154,446 12,141
CAPITAL OUTLAY 61,948 14,079 34,565 31,996 55,316 23,320
TOTAL 457,176 487,370 642,561 606,624 727,635 121,011
PUBLIC WORKS -CEMETERY
PERSONAL SERVICES 75,250 72,619 77,574 75,487 97,443 21,956
OPERATING EXPENDITURES 11,574 12,141 17,265 16,457 19,438 2,981
CAPITAL OUTLAY 8,288 1,188 0 0 0 0
TOTAL 95,112 85,948 94,839 91,944 116,881 24,937
GROWTH MANAGEMENT I
PERSONAL SERVICES 185,670 165,364 184,562 173,105 195,108 22,003
OPERATING EXPENDITURES 25,507 50,340 49,119 54,398 19,691 (34,707)
CAPITAL OUTLAY 16,320 14,949 0 0 1,560 1,560
TOTAL 227,497 230,653 233,681 227,503 216,359 (11,144)
BUILDING DEPARTMENT
PERSONAL SERVICES 233,312 249,932 313,457 304,629 363,664 59,035
OPERATING EXPENDITURES 13,376 16,859 24,625 25,818 20,769 (5,049)
CAPITAL OUTLAY 24,882 15,019 4,487 19,546 0 (19,546)
TOTAL 271,570 281,810 342,569 349,993 384,433 34,440
;
v .
CITY OF SEBASTIAN, FLORIDA 2002-2003 ANNUAL BUDGET ~
GENERAL FUND OPERATING SUMMARY
EXPENDITURE BYDEPARTMENT/DIVISION AND CHARACTER LEVEL
Department ~ Actual ~ Actual ~ Budget ~ Projected ~ Budget ~ Projected ~
N(IT~T_T1FP 4 RTTvTI: (ITT AT
PERSONAL SERVICES 88,306 160,898 222,163 219,163 5,000 (214,163)
OPERATING EXPENDITURES 240,603 328,124 448,086 426,238 403,185 (23,053
DEBT SERVICE 0 0 35,855 35,855 0 (35,85 ~
GRANTS AND AIDS 0 0 15,000 15,000 4,000 (11,000~i
INTERFUND TRANSFERS OU 684,496 464,554 100,000 100,000 284,000 184,000
CONTINGENCY 165,084 0 U
~
TOTAL 1,013,405 953,576 986,188 796,256 696,185 (100,071 ~
L V L A1~J
PERSONAL SERVICES
4,587,988
5,006,134
5,886,976
5,816,376
6,797,696
981,3~~
OPERATING EXPENDITURES
CAPITAL OUTLAY 1,141,146
187,482 1,275,506
192,057 1,573,391
354,238 1,446,830
353,684 1,503,358
454,916 56,52r
101,23
DEBT SERVICE 2,541 0 35,855 35,855 0 (35.85
GRANTS AND AIDS 0 0 15,000 15,000 4,000 (11,000
INTERFUND TRANSFERS OU 684,496 464,554 100,000 100,000 284,000 184,000
CONTINGENCY 0 0 165,084 0 0 0
TOTAL GENERAL FUND 6,603,653 6,938,251 8,130,544 7,767,745 9,043,970 1,276,225
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CITY OF
SEBN
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HOME OF PELICAN ISLAND
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-11-
CITY OF SEBASTIAN, FLORIDA 2002-2003 ANNUAL BUDGET
CITY COUNCIL
The City Council consists of five members. The Mayor and Vice-Mayor are elected by the City Council
atmually. The City Council is responsible for legislative functions of the City Government, including adoption
of ordinances and policies, and are responsible for appointing members of volunteer boards and committees.
i~
C
r
Members of the Council are elected by qualified voters of the City at-large. Terms of office are two years and
all City Council members must be at least 18 years of age and be registered voters.
Regular meetngs of the City Council are held on the second and fourth Wednesday of each month at City
Hall. Workshop and special meetings may also be scheduled.
CITY COUNCIL BUDGET SUMMARY
The proposed 2002-2003 budget for City Council is $42,782. This compares to the 2001-02
expenditures of $32,865, an increase of $9,917 or 30.2%.
Personal Services
Operating Expenses
Capital Outlay
Total
Proposed 2002-03 Budget:
Major Current Level Changes from
2001-02 Projected Expenditures:
1. Personal Services -Increase results from addition of Worker's Comp costs to departmental
117 I
1
I2. Operating Expenses -Increase results from additional funds for travel and education to
attend schools and National League of Cities Conference.
Difference
7,400 ~
-12-
Amended Projected
01-02 01-02 Proposed
Budget Expenditures 02-03 Difference
21,315 21,315 21,432 117
19,295 11,550 18,950 7,400
0 0 2,400 2,400
CITY OF SEBASTIAN, FLORIDA 2002-2003 ANNUAL BUDGET
PROGRAM BUDGET DESCRIPTION FOR CITY COUNCIL
NATURE OFACTIVITY
~lar and Special Meetings -Attendance at meetings (24 regular and 12 workshop/special meetings).
onsible for all legislative functions of City Government, including the establislunent of laws and policies, and
inting qualified citizens to boards and committees.
Events -Attendance at functions. Public relations.
Conference. Legislative. County, State, and Local Meetings -Attendance at meetings. City representation at
..levels of government. Intra-governmental affairs.
(Citizens' Problems and Complaints -Assisting Citizens in referring complaints and problems to the City Mana
,for follow-up.
PERSONAL SERVICES SCHEDULE
CITY COUNCIL
POSITION
Vice-Mayor
Council Member
PROJECTED PROPOSED
PAY POSITION YE ARS EXPENSE BUDGET
GRADE RANGE 99-00 00-O1 01-02 00-O1 01-02
5,400 1.00 1.00 1.00 5,400 5,400
3,600 1.00 1.00 1.00 3,600 3,600
3,600 3.00 3.00 3.00 10,800 10,800
5.00 5.00 5.00
TOTAL SALARIES 19,800 19,800
FICA Taxes
Worker's Compensation Insurance
Total Personal Services
1,515 1,515
- 117
-13-
CITY COUNCIL DEPARTMENT
~„a~. m nnm
ccount
Number Description
FY 99/00
Actual
FY 00/Ol
Actual
FY 01/02
Bud;;et Actual
to
5/31/02
FY 01/02
Projected .FY 02/03
Adopted
Budget
PERSONAL SERVICES
511200 Legislative Salaries 15,900 19,800 19,800 13,200 19,800 19,800
512100 FICA Taxes 1,217 1,5].5 1,515 1,010 1,515 1,515
512400 Worker's Comp Insurance 117
TOTAL PERSONAL SERVICES 1.7,117 21,315 21,315 14,210 21,315 21,432
OPERATING EXPENDITURES
534000 Travel & Per Diem 3,729 8,536 12,595 3,182 7,000 12,000
534800 Promotional Activities 538 305 500 .588 750 1,000
535200 Departmental Supplies 790 2,665 550 120 400 550
535410 Dues and Memberships 200 200 200 200 200 200
535420 Books and Publications 20 20 200 50 200 200
535450 Training and Education 1,180 4,055 5,250 1,155 3,000 5,000
TOTAL OPERATING EXPENDITURES 6,457 15,781 19,295 5,295 11,550 18,950
CAPITAL OUTLAY
606400 Vehicles and Equipment 5,349 2,136 2,400
TOTAL CAPITAL OUTLAY 5,349 2,136 0 0 0 2,400
TOTAL LEGISLATIVE 28,923 39,232 40,610 19,505 32,865 42,782
CAPITAL OUTLAY SCHEDULE
~rity EXPENDITURES PER FISCAL YEAR
nber Description 2002-03 2003-04 2004-05 2005-06 2006-07 TOTAL
1 Multi-media Projector for Chambers 2,400 2,400
Note: Increase in per capita level of service in FY 00/O1 is a result of charter changes to salaries for Council Members as well as travel and training
costs.
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CITY OF
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HOME OF PELICAN ISLAND
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-15-
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CITY OF SEBASTIAN, FLORIDA 2002-2003 ANNUAL BUDGET
CITY MANAGER
In 1987, the voters of Sebastian adopted the CouncillManager form of government. The City Manager,
appoiited by and serving at the pleasure of the City Council, is the chief operating officer of muncipal
government. The City Manager's Office provides administrative direction for all municipal operations
consistent with goals adopted by City Council. As such, the City Manager implements policies of the City
Council and is responsible for the day-to-day operations of the City, as well as ensurng that services and
operations function ii ail efficient, timely and cost effective ma~mer while still in accordance with City Council
objectives.
As chief administrative office of the City, the City Manager's office is involved in the following functions: the
daily admiustration of the City; appoiltilg authority for all city employees; supervision and evaluation of the
management team; coordilation of intra and 'utter-governmental affairs; acting as the administrative
spokesperson for the City; formulation of the amiual budget; recommendations with respect to departmental and
non-departmental expenditures and the capital improvement program; preparation of reports and data to assist
the City Council in makiig formal decisions; ensuring effective and efficient action on citizen complaints and
requests for service; and, conducting admiustrative research and analysis.
The City Manager's office is also responsible for the General Services Adtniustration function which ilcludes
Purchasing and Contract Administration under the General Services Admiustrator as well as supervision of the
Central Garage division.
FISCAL YEAR 2003 GOALS AND OBJECTIVES
City Operations
- Apply for grants and secure funding for various city projects
- Continue Water Expansion Program with Indian River County Department of Utilities.
- Complete citywide street paviig program
- Admiuster effective and efficient citywide purchasing/procurement program.
- Review departmental operations and staffing to assure efficiency and effectiveness.
Quality Service to Citizens
- Meet periodically with community groups to present information about City operations and address
questions and/or concerns respectively.
- Participate with other City affiliated activities
- Promote quality service with City employees
Provide Effective Support to City Council
- Resolve City Council concenls, as commutucated individually and by citizetu-y.
- Enhance quantity and quality of i~fonnation provided to City Council relative to mutcipal operations.
- Work with City Council to establish and articulate overall mtssion of local government.
' Maintain Positive Intergovernmental Relations
- Full membership and participation ii the Inteniational City/County Management Association (ICMA),
' Florida City/County Management Association (FCCMA) and Florida League of Cities activities.
- Meet and conununicate regularly with representatives of other jurisdictions and agencies to address issues
of mutual ilterest and benefit.
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CITY OF SEBASTIAN, FLORIDA 2002-2003 ANNUAL BUDGET
CITY MANAGER BUDGET SUMMARY
The proposed 2002-2003 budget for City Manager is $298,794. This compares to the 2001-02 projected
expenditures of $273,465, an increase of $25,329 or 9.3%.
Amended Projected
01-02 01-02 Proposed
Budget Expenditures 02-03 Difference
Personal Services 254,806 255,736 280,015 24,279
Operating Expenses 17,854 16,878 18,779 1,901
Capital Outlay 1,050 851 0 (8~ 1
Total 273,710 273,465 298,794 25,329
Proposed 2002-03 Budget:
Major Current Level Changes from
2001-02 Projected Expenditures: Difference
1. Personal Services - hncrease -due to 7% CWA contract negotiated increase applied to all
nonpublic safety employees, a 20% increase in health iisurance premiums, and the addition of
worker's comp premiums as part of operating costs. 24,279
Operating Expenses -Increase -results from ati increase in printing for standard bid forms,
press mail costs, gas & oil for FCCMA meetilgs and dues and memberships, offset by decreases
repairs and maintenance, legal ads, and computer supplies. 1,901
Capital Outlay -Decrease -results from necessary equipment purchased in current year with no
uirements in proposed fiscal year. (851)
-17-
CITY OF SEBASTIAN, FLORIDA 2002-2003 Al~fNUAL BUDGET
PROGRAM BUDGET DESCRIPTION FOR CITY MANAGER
STAFFING NATURE OFACTIVITY
01-02 02-03 02-03
50.00% 50.00% Maua etg Went and Su ervision of City Programs and Pro~ects -Plan, organize, direct,
coordinate, and report on City Projects. Improve and expand efforts for quality
public services.
25.00% 25.00% Pre aration of C~ Council Agenda - Provide City Council members wit
recommendations for actions on matters requiring legislative actions, and
implementation of Council decisions. Initiate and review all matters requiring
Council actions. hnplement Council actions.
25.00% 25.00% Intergovetlitnental Affairs -Represent City in intergovernmental matters. Serve as
City representative on task forces, committees and plamting groups. Administer inter
local agreements. Monitor and report State and Federal legislation affecting the City.
PERSONAL SERVICES SCHEDULE
CITY MANAGER
Position
City Manager
General Services
Administrator
Executive Assistant
Projected Proposed
Pay Position Years Expense Budget
Range Grade 00-O1 01-02 02-03 01-02 02-03
1.00 1.00 1.00 75,447 82,400
48,910/88,336 81E 1.00 1.00 1.00 51,026 55,100
32,327/58,385 31E 1.00 1.00 1.00 36,032 40,000
28,738/51,904 28E 0.92 1.00 1.00 32,146 34,500
3.92 4.00 4.00
TOTAL SALARIES 194,651 212,000
FICA Taxes 14,891 16,218
Deferred Compensation 17,519 19,080
Group Health Insurance Premium 17,020 18,394
Dependant Health Ins Premium 11,563 12,980
Employee Assistance Program 92 92
Worker's Comp Insurance 1,251
Total Personal Services 255,736 280,015
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CITY OF SEBASTIAN FLORIDA 2002-2003 ANNUAL BUDGET ,
CITY MANAGER
Code: 010005
Account
Number Description
FY 99/00
Actual
FY 00/Ol
Actual
FY 01/02
Budget Actual
to
5/31102
FY 01/02
Proiected FY 02/03
Adopted
Budget
PERSONAL SERVICES
511200 Regular Salaries 133,693 175,199 193,800 122,444 194,651 212,000
512100 FICA Taxes 10,894 13,185 14,826 9,142 14,891 16,218
512225 Deferred Compensation 10,153 15,207 17,442 11,020 17,519 19,080
512301 Group Health Insurance Premium 9,418 12,488 17,050 11,359 17,020 18,394
512305 Dependant Health Ins Premium 6,627 8,621 11,600 8,002 11,563 12,980
512309 Employee Assistance Program 69 86 88 61 92 92
512400 Worker's Comp Insurance 1,251
TOTAL PERSONAL SERVICES 170,854 224,786 254,806 162,028 255,736 280,015
OPERATING EXPENDITURES
534000 Travel and Per Diem 3,672 3,328 4,200 1,180 4,200 4,200
534101 Telephone 557 485 1,016 618 1,016 1,118
534105 Cellular Phone 263 344 282 171 282 310
534120 Postage 601 715 772 320 514 611
534130 Express Mail 250
534620 R & M -Vehicles 541 71 1,164 1,079 1,162 300
534630 R & M -Office Equipment 563 2,678 760 290 750 600
534800 Promotional Activities 460 1,282 1,900 1,591 1,900 1,800
534920 Legal Ads 468 500 265 700 300
535200 Departmental Supplies 2,440 1,959 1,650 1,455 1,650 4,148
535210 Computer Supplies 58 239 549 574 717 500
535260 Gas and Oil 1,177 967 1,606 373 560 942
535410 Dues and Memberships 971 1,030 955 333 1,077 1,200
535420 Books and Publications 302 105 500 150 350 500
535450 Training and Education 1,530 1,495 2,000 789 2,000 2,000
TOTAL OPERATING EXPENDITURES 13,135 15,166 17,854 9,188 16,878 18,779
CAPITAL OUTLAY
606400 Vehicles and Equipment 0 16,050 1,050 851 851 0
TOTAL CAPITAL OUTLAY 0 16,050 1,050 851 851 0
TOTAL CITY MANAGER 183,989 256,002 273,710 172,067 273,465 298,794
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CAPITAL OUTLAY SCHEDULE
Priority EXPENDITURES PER FISCAL YEAR
Number Description 2002-03 2003-04 2004-05 2005-06 2006-07 TOTAL
1 Computer 3,000 1,450 1.450 5,900
2 Laser Printer 700 700
0 3,700 0 1,450 1,450 6,600
Equipment purchased in prior year:
(1) Computer Replacement
$851
Note: the increase in per capita level of service cost in fiscal year 00/Ol reflects the addition of a buyer position for purchasutg.
-20-
CITY OF SEBASTIAN, FLORIDA 2002-2003 ANNUAL BUDGET
CENTRAL GARAGE DIVISION
With a staff of three (3) employees the Central Garage Division develops, manages and provides vehicle and '
equipment maintenance services for all City-owned vehicles and equipment, except the Golf Course. This includes
86 vehicles, 43 units of major equipment, and 95 units of smaller equipment and tools.
FISCAL YEAR 2002 ACCOMPLISHMENTS
/ Facility improvements were made in order to provide higher security against structural failure. ,
/ A larger Oil Room was built with greater storage capacity and Spill Containment capability
/ Some of the Shop Equipment was modernized to maintain reliability, improve performance and increase
efficiency. '
/ Additional improvements are being undertaken to create additional work areas and improve working conditions.
/ The construction of a Fuel Facility will be underway shortly and completion is expected by Sep/02
/ Guidelines for the acquisition and replacement of Fleet vehicles, equipment and tools were developed and have
been approved for implementation
/ Training in Hydraulic Systems repairs has been programmed and scheduled for current and next FY years. ,
FISCAL YEAR 2003 GOALS AND OBJECTIVES
- Implementation of the new approved Guidelines for the acquisition of Fleet vehicles and equipment.
- Place in operation and manage the new fuel storage and dispensing facility. '
- Continue with the program to modernize Shop equipment in order to improve the quality of services.
- Modernize and upgrade the Inventory Room. ,
- Continue employee training and education, and develop ASE Certification Program.
PERFORMANCE MEASURES
Performance Indicators Actual
1999/2000 Actual
2000/2001 Budget
2001/2002 Projected
2002/2003
Preventive Maintenance Services 144 201 260 290
Road Service Calls N/A 387 400 390
Completed Service Requests N/A 1440 1400 1410
-21-
~ CITY OF SEBASTIAN, FLORIDA 2002-2003 ANNUAL BUDGET ~
CENTRAL GARAGE DIVISION BUDGET SUP,ZIVIARY
The proposed 2002-2003 budget for Central Garage is $1.65,475. This compares to the 2001-02 projected
expenditures of $155,949, an increase of $9,526 or 6.1%.
Amended Projected
01-02 01-02 Proposed
Budget Expenditures 02-03 Difference
_
Personal Services 116,388 116,235 132,496 16,261
Operating Expenses 26,339 26,214 22,479 (3,735)
Capital Outlay 13,500 13,500 10,500 (3,000)
Total 156,227 155,949 165,475 9,526
Proposed 2002-03 Budget:
Major Current Level Changes from
2001-02 Projected Expenditures: Difference
1. Personal Services -Increase -due to 7% CWA contract negotiated increase applied to all
nonpublic safety employees, a 20°Io increase in health benefit insurance, and inclusion of worker's
comp insurance iu operating costs. 16,261
2. Operating Expenses -Decrease -results from decreases in travel, training, R&M-Buildings,
departmental supplies, and small tools, offset by slight increases in R&M-Office Equipment, gas &
oil, and uniforms and shoes. (3,735)
3. Capital Outlay -Decrease -results from purchasing needed equipment which is worn out or
obsolete, offset by necessary capital to continue to increase operating efficiencies. (3,000)
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CITY OF SEBASTIAN, FLORIDA 2002-2003 ANNUAL BUDGET
PROGRAM BUDGET FOR THE CENTRAL GARAGE DIVISION
STAFFING NATURE OFACTIVITY
01-02 02-03 02-03
5.00% 5.00% Administration of C~ Fleet Management Program -Supervise and direct 3 employees '
the implementation of a Fleet Management Program for over 200 pieces of equipment.
Develop and direct the maintenance of a 2,800 sq. ft. maintenance facility.
60.00% 50.00% Vehicle Maintenance -Schedule and perfornl vehicle preventive maintenance, mec
and body repair services on all city-owned vehicles and equipment, except Golf
eauipment.
10.00% 10.00% Order and Parts Processing -Order, receive and stock vehicle repair parts and material.
Schedule vehicle sublet repairs.
5.00%I 5.00%IEmployee Training -Train 3 employees in new corrective repair procedures, was
disvosal, and Debartment of Labor Safetv Requirements and Standards.
15.00%I 10.00%IVehicle Data Processing -Data processing of work orders, issue slips, purchase
and parts. Maintain computerized parts and tools inventory.
5.00%I 5.00%IGeneral Administrative -Preparation of Budget, maintenance of vehicle records
training records.
5.00%IAdministration of C~ Fuel Facility Management Program -Supervise and maintain
unleaded gasoline and diesel fuel storage and dispensing acilities. Implement, monitor and
5.00% Planning and implementation of Fleet Maintenance Programs -Plan, develop
implement programs to modernize facilities, equipment and tools.
5.00%IGeneral Administrative Program -Implementation of Guidelines for the acquisition
replacement of Fleet Assets.
-23-
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CITY OF SEBASTIAN, FLORIDA 2002-2003 ANNUAL BUDGET
PERSONAL SERVICES SCHEDULE
vi
Projected Proposed
pay Position Years Expense Budget
Position Range Grade 00-01 01-02 02-03 01-02 02-03
gage Supervisor 26,570/47,989 2~ 1.00 1.00 1.00 33,435 36,000
;ad Mechanic 22,911/41,380 20 1.00 1.00 1.00 23,471 25,500
echanic 20,365/38,620 16 1.00 1.00 1.00 27,732 30,000
3.00 3.00 3.00
TOTAL SALARIES 84,638 91,500
Overtime 1,000 800
FICA Taxes 6,5~ 1 7,08-1
Clothing Allowance 300 300
Deferred Corr~~ensation 7,707 8,334
Group Health Insurance Premium 12,744 13,41 1
Dependant Health lns Premium 3,226 4,68
Employee Assistance Program 69 69
Worker's Corr~~ h~surance 6,314
Total Personal Services 116,235 132,496
-24-
CITY OF SEBASTIAN, FLORIDA 2002-2003 ANNUAL BUDGET
CENTRAL GARAGE DIVISION
Code: 010054
Account
Number Descriution
FY 99/00
Actual
FY 00/Ol
Actual
FY 01/02
Budget Actual
to
5/31/02
FY 01/02
Projected FY 02/03
Adopted
Budget
PERSONAL SERVICES
511200 Regular Salaries 93,657 78,714 84,700 53,545 84,638 91,500
511400 Overtime 992 1,751 1,000 385 1,000 $00
512100 FICA Taxes 7,718 6,343 6,579 3,997 6,551 7,084
512215 Clothing Allowance 300 300 300 300
512225 Deferred Compensation 6,778 7,250 7,740 4,877 7,707 8,334
512301 Group Health Insurance Premium 9,45 10,304 12,750 8,401 12,744 13,411
512305 Dependant Health Ins Premium 244 1,364 3,250 2,150 3,226 4,684
~ 12309 Employee Assistance Program 83 69 69 46 69 69
512400 Worker's Comp Insurance 6,314
TOTAL PERSONAL SERVICES 118,927 105,795 116,388 73,701 116,235 132,496
OPERATING EXPENDITURES
X33400 Other Contractual Services 100 118 800 0 500 X00
533410 Environmental Services 165 210 2,000 45 200 200
534000 Travel and Per Diem 0 6 725 0 72~ 450
534101 Telephone 1,188 1,242 1,325 787 1,325 1,457
X34110 Internet Access 0 196 250 20 0 0
534310 Electric 1,893 1,703 1,676 1,181 1,676 1,773
534320 Water/Sewer 730 472 410 239 410 519
534380 Trash Pickup/Hauling, Etc. 439 349 250 0 475 500
534610 R & M -Buildings 295 1,859 1,400 14 1,400 700
534620 R & M-Vehicles 367 224 100 93 100 200
564330 R & M -Office Equipment 290 340 0 0 0 500
X34640 R & M-Operating Equipment 1,255 868 700 359 500 500
534650 R & M-Radio 0 134 300 0 300 300
535200 Departmental Supplies 9,493 4,771 6,425 2,857 7,325 6,080
535210 Computer Supplies 82 114 1,312 1,253 1,312 1,300
535220 Cleaning Supplies 0 0 300 0 300 300
535230 Small Tools and Equipment 2,487 7,346 3,775 3,195 4,675 2,100
535250 Building Supplies 0 33 100 189 300 300
535260 Gas and Oil 1,152 1,211 1,300 604 1,200 1,500
535270 Uniforms and Shoes 594 1,178 842 681 842 1,000
535420 Books and Publications 691 478 1,149 249 1,149 1,200
535450 Training and Education 410 0 1,200 0 1,500 1,100
TOTAL OPERATING EXPENDITURES 21,631 22,852 26,339 11,766 26,214 22,479
CAPITAL OUTLAY
606400 Vehicles and Equipment 6,040 650 13,500 6,433 13,500 10,500
TOTAL CAPITAL OUTLAY 6,040 650 13,500 6,433 13,500 10,500
TOTAL CENTRAL GARAGE 146,598 129,297 156,227 91,900 155,949 165,475
-25-
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1
ItIDA 2002-2003 ANNUAL BUDGET
CITY OF SEBASTIAN, FLO
CAPITAL OUTLAY SCHEDULE
Equiplr~nt purchased in prior year:
(1) Computer Replacement $ 851
Oil Storage Tank $ 900
MIG Welder 1,113
Generator 2,667
Air Compressor 1,802
$ 7,333
Note: Decrease in FY 00/Ol reflects [he reorganization of the Central Garage to General Services from the Public Works departtren[ and a reogaiuzation of
personnel witi~in the program T1te increase in FY 01/02 reflects normalization of the program following the reorga~uzatton and the necessary capital pwchases for
increased efficiencies.
-26-
CITY OF
SEBasT~gN
~~
HOME OF PELICAN ISLAND
This Page Intentionally Left Blank
-27-
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CITY OF SEBASTIAN, FLORIDA 2002-2003 ANNUAL BUDGET
CITY CLERK
The City Clerk is appointed by and serves under the direction of the City Council. The City Clerk's Office
prepares and distributes City Council agendas; records the minutes of City Council meetings; maintains all
Council and Board minutes, ordinances, resolutions and proclamations; retains City records in accordance with
State Law; coordinates all muncipal elections; coordinates codification; sells Cemetery lots and maintains
records therefore; coorduiates City board appointments; issues garage sale permits; and provides support to the
City Council, staff, boards, and citizens.
FISCAL YEAR 2002 ACCOMPLISHMENTS
/ Scanned Muiutes, ordnances, resolutions from 1924 to present and agenda packets from 1990 to present to
disk and copies stored off-site.
/ Implemen.ted Cemetery Records Program for maintenance of records in written and computer format.
/ Implemented contract with Shred-It to recycle waste paper and slued records in accordance with new
retention laws.
/ Submitted City's first ever State records compliance form in accordance with new retention laws.
/ Successful completion of 2002 general election administration and canvassing.
/ Budget transfer to accommodate creation of new city website to be hosted by City.
/ Clerk, Deputy, Records Specialist attended certification institutes, visited other cities, misc. classes.
/ Assisted with coordination of Student Government Day, Food Drive, Citizen Open House, Relay for Life
Team.
/ Fifty-four boxes of records destroyed upon reaching retention.
/ Completion of Records Management Manual.
/ Implemented Channe125 Notices via Power Point.
FISCAL YEAR 2003 GOALS AND OBJECTIVES
- Finalize Cemetery survey, create new GPS cemetery map, finalize records cleanup, input all data in
cemetery software.
- Pursue upgrade of digital imaging system to multi-user network version, store all data in hard drive for
research by other departments.
- Complete the reorganization of the vault filuig system providing efficient access to records.
- Elimuiate one position and move Chaimel 25 and website administration to MIS Division.
- Establish website/Chaime125 oversight committee to assist MIS Division on content.
- Review options for storage of data disk copies and historical paper records for protection.
Begin reviewing process of paperless agenda packets.
- Complete scamiulg of all permanent records and long term records for all departments.
City Clerk attain 2nd level of Master Municipal Clerk certification, Deputy Clerk working toward Certified
Municipal Clerk -continuing education for all staff .
-28-
CITY OF SEBASTIAN, FLORIDA 2002-2003 ANNUAL BUDGET
PERFORMANCE MEASURES
Performance Indicators Actual
1999/2000 Actual
2000/2001 Budget
2001/2002 Projected
2002/2003
Records Scanned None 5,083 ** 125 150
Records Destroyed 15 Boxes 500 boxes 85 Boxes 67 Boxes
Council Meeting Packets/Minutes 31 34 24 24
Cemetery Lots/Niches Sold 110 67 42 90
Yacht Club/Community Center Events 1694 1687 1,680 1685
Garage Sale Permits Issued 689 533 550 600
Election -Candidates Qualified 4 5 5 6
LegaUDisplay Ads Published 98 44 40 45
Code Supplements Distributed 4 5 5 8
Board Appointments Administered 31 49 42 50
** Includes all miiutes, ordinances, and resolutions from 1924 to the present.
CITY CLERK BUDGET SUMMARY
proposed 2002-2003 budget for City Clerk is $271,967. This compares to the 2001-02
nditures of $278,137, a decrease of $6,170 or 2.2%.
Amended Projected
01-02 01-02 Proposed
Budget Expenditures 02-03 Difference
Personal Services 219,604 218,579 200,946 (17,633)
Operating Expenses 64,287 57,792 71,021 13,229
Capital Outlay 2,100 1,766 0 (1,766).
,Total 285,991 278,137 271,967 (6,170)
Proposed 2002-03 Budget:
,Major Current Level Changes from
!,2001-02 Projected Expenditures: Difference
',1. Personal Services -Decrease -due to 7% CWA contract negotiated increase applied to all
I~nonpublic safety employee, a 20% increase in health benefit insurance, addition of worker's comp
insurance to operating costs, offset by reorganization of Admit position to MIS Division. (17,633)
2. Operating Expenses -Increase -results primarily from codification services due to anticipated
Code revisions, increases in costs for elections, departmental supplies, and dues, offset by a
decrease in iiternet services. 13,229
3. Capital Outlay -Decrease -results from necessary equipment purchased ii current year with no
requirements in proposed fiscal year. (1,766)
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CITY OF SEBASTIAN, FLORIDA 2002-2003 ANNUAL BUDGET
PROGRAM BUDGET DESCRIPTION FOR CITY CLERK
STAFFING NATURE OFACTIVITY
01-02 '02-03 '02-03
25.00% 25.00% Services for Council -Prepare City Council agendas, attend meetings and prepare
minutes of those meetings. Legal advertisements for all public hearings conducted
by the City Council. The office initiates revisions to Code Book. The City Clerk is
the liaison between City Council and City Boards. Provides support, including
preparing annual budget, correspondence and processing travel documents.
20.00% 25.00% Records Retention and Scanning Services -Custodian of all City records and
ensures records are retained in accordance with State Statutes. Keeps departments
apprised of Council action; researches records and minutes; writes resolutions and
proclamations; records documents in the Public Records of Indian River County;
mantains cemetery records; attests to all City contracts; advertises board
vacancies; maintains City calendar.
25.00% 25.00% Services for Citizens - Office sells cemetery lots and issues cemetery deeds,
processes and issues garage sale permits; rentals of Community Center, Yacht Club
and Parks; provides notary services and information about the City and City
Council on City Web site; researches minutes and cemetery records and responds
to questions about City Code.
15.00% 10.00% C?~X Election -The City Clerk qualifies all candidates for City Council and is the
Elections Official for the City.
15.00% 15.00% General Administration -Attend staff meetings and Department Head meetings.
Monitor, review and expedite daily activities.
100.00% 100.00%
-30-
CITY OF SEBASTIAN, FLORIDA 2002-2003 ANNUAL BUDGET
PERSONAL SERVICES SCHEDULE
Projected
PAY POSITION YEARS Expense
POSITION RANGE GRADE 00-O1 01-02 02-03 01-02
City Clerk 1.00 1.00 1.00 51,923
Deputy City Clerk 32,327/58,385 31E 1.00 1.00 1.00 34,699
Administrative Assistant 22,910/41,380 20 0.67 0.00 0.00 -
Administrative Secretary 21,569/38,956 18 1.00 1.00 1.00 28,643
Information Specialist 19,706/35,591 15 1.00 1.00 0.00 24,141
Records Clerk 22,911/41,380 20 0.33 1.00 1.00 23,615
5.00 5.00 4.00
TOTAL SALARIES 163,021
Proposed
Budget
02-03
57,000
38,600
28,000
25,000
148,600 ~
Overtime 1,800 1, 800
FICA Taxes 12,609 11,506
Deferred Compensation 14,834 13,536
Group Health Insurance Premium 20,920 18,032
Dependant Health Ins Premium 5,280 6,503
Employee Assistance Program 115 92
Worker's Comp Insurance 877
Total Personal Services
218,579 200,946 ~
-31-
t CITY CLERK DEPARTMENT
Code: 010009
Account
Number Description
FY 99!00
Actual
FY UO/Ol
Actual
FI' 01/02
Budget Actual
to
5/31/02
FY 01/02
Proiected FY 02/03
Adopted
Budget
PERSONAL SERVICES
511200 Regular Salaries 171,160 120,275 163,900 102,513 163,021 148,600
511400 Overtime 2,522 3,240 1,800 232 1,800 1,800
512100 FICA Taxes 13,683 10,336 12,676 7,904 12,609 11,506
512225 Deferred Compensation 12,367 10,819 14,913 9,247 14,834 13,536
512301 Group Health Insurance Premium 14,994 12,922 20,920 13,912 20,920 18,03'
512305 Dependant Health Ins Prenuum 1,223 3,461 5,280 3,520 5,280 6,50
512309 Employee Assistance Program 109 92 115 77 115 92
512400 Worker's Comp Insurance 87.,
TOTAL PERSONAL SERVICES 216,058 161,145 219,604 137,405 218,579 200,946
533100 Professional Services 2,500 ~~
533400 Other Contractual Services 1,800 7,800 3,916 7,300 8,400
533490 Codification Services 5,414 13,343 6,800 1,907 3,750 10.000
534000 Travel and Per Diem 2,220 1,656 3,025 1,213 3,025 3,025
534110 Internet Services 383 348 348 174 348 0
534120 Postage 717 552 820 446 660 746
534630 R & M -Office Equipment 9,038 6,355 6,650 4,295 5,500 6,500
534910 Clerk of Court Filing Fees 412 225 400 237 400 400
534920 Legal Ads 3,035 1,317 1,700 526 1,000 1,000
534925 Classified Agenda 6,220 7,845 6,000 4,243 6,000 6,000
534990 Election Costs 7,643 11,231 14,669 14,669 14,669 18,000
535200 Departmental Supplies 4,297 14,264 10,000 6,116 10,000 11,300
535230 Computer Supplies 132 3,574 2,533 1,822 2,500 2,500
535290 Audio/Video Recording Tapes/CDs 392 634 402 27 200 200
535410 Dues and Memberships 355 465 450 306 450 750
535420 Books and Publications 1,174 147 770 679 770 900
535450 Training and Education 1,138 1,255 1,920 924 1,220 1,300
TOTAL OPERATING EXPENDITURES 42,570 67,511 64,287 41,500 57,792 71,021
CAPITAL OUTLAY
606400 Vehicles and Equipment 1,930 30,932 2,100 1,166 1,766 0
TOTAL CAPITAL OUTLAY 1,930 30,932 2,100 1,166 1,766 0
DEBT SERVICE
707100 Capital Lease -Principal 2,220 0
707200 Capital Lease -Interest 321 0
TOTAL DEBT SERVICE 2,541 0 0 0 0 0
TOTAL CITY CLERK 263,099 259,588 285,991 180,071 278,137 271,967
-32-
CITY OF SEBASTIAN FLORIDA 2002-2003 ANNUAL BUDGET
CAPITAL UUTLAY SCHEDULE.
Priority
Number Description
1 Computer Hardware/Software
Upgrades (S)
2 Printer-HP Color LaserJet
4500N Upgrade
3 Plans Scanner
EXPENDITURES PER FISCAL YEAR
2002-03 2003-04 2004-05 2005-06 2006-07 TOTAL
9,000 9,000
4,425 4,425
12,000 12,000
0 9,000 16,425 0 0 25,425
Equipment purchased in prior year:
Computer
$1,166
City Clerk Department
Per Capita Level of Service Cost
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FY 96/97 FY 97!98 FY 98/99 FY 99/00 FY 00101 FY 01!02 FY 02/03
Note: Decrease in FY 02/03 reflecu transfer of position to MIS Division for Website/Channel 25 maintenance.
-33-
CITY OF SEBASTIAN, FLORIDA 2002-2003 Al~fNUAL BUDGET
CITY ATTORNEY
The City Attorney is appointed by the City Council to serve as the City's legal counsel. The City Attorney is
legal advisor and attorney to officials of the City ui matters affecting the City or relating to official duties of
City Officers. The City Attorney represents the City in defense of litigation and provides legal counsel for bond
issues and property transactions.
The Office of City Attorney prepares legal instt-uments, including resolutions, ordinances, closing documents,
bond sale documents, and legal opinions, as required.
The budget for the Office of City Attorney also includes legal fees paid to special counsel for the Co~lr
Enforcement Board and litigated actions as required.
HMENTS
FISCAL YEAR 2002 ACCOMPLIS
/ Spearheaded creation of Stormwater Utility .
/ Formulated and drafted Recreational Impact Fee .
/ Successful prosecution of Local Option Gas Tax appeal.
/ Concluded Chamber of Commerce Property Settlement to end a longstanding point of contention.
/ Advised as to and drafted ordinances to implement the New Telecom Tax .
/ Helped negotiate and drafted Boys & Girls Club Lease .
FISCAL YEAR 2003 GOALS AND OBJECTIVES
- Identify and advise City Council and staff as to deficiencies ui City's compliance with the requirements of
the Growth Management Act.
- Protect the legal interests of the City through sound advice and preventative strategies.
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CITY OF SEBASTIAN, FLORIDA 2002-2003 ANNUAL BUDGET
CITY ATTORNEY BUDGET SUMMARY
The proposed 2002-2003 budget for City Attoniey is $129,07].. This compares to the 2001-02 proj
expenditures of $114,641, an increase of $14,430 or 12.6%.
Amended Projected
01-02 O 1-02 Proposed
Budget Expenditures 02-03 Difference
Personal Services 107,935 107,909 118,509 10,600
Operating Expenses 10,925 6,732 8,662 1,930
Capital Outlay 0 0 1,900 1,900
Total 118,860 114,641 129,071 14,430
Proposed 2002-03 Budget:
Major Current Level Changes from
2001-02 Projected Expenditures: Difference
1. Personal Services -Increase -due to 4% CWA contract negotiated COLA applied to all
nonpublic safety employees and an estimated 5% merit increase, a 20% increase in health benefit
insurance, and inclusion of worker's comp insurance in operating costs. 10,600
2. Operating Expenses -Increase -results from increases in travel & education, cell phone and
departmental supplies, offset by a decrease in litigation expenses and contingency for outside
attorney services. 1,930
~3. Capital Outlay -Increase -due to replacement of computers. 1,900 ~
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CITY OF SEBASTIAN, FLORIDA 2002-2003 ANNUAL BUDGET
PROGRAM BUDGET DESCRIPTION FOR CITY ATTORNEY
STAFFING NAT~IRE OFACTIVITY
01-02 02-03 FISCAL YEAR 02-03
25.00% 25.00% Counsel to C~ Council and Other City Bodies -Attend workshops, regular
special meetings of City Council, Planning Corrunission, Board of Adjustment,
Code Enforcement Board, as well as other City bodies as assigned and pro
advice as to the law and procedures.
30.00% 35.00% Function as City's Solicitor -Prepare and review ordinances, resolutions, co
property instruments and other legal documents on behalf of the City.
30.00% 20.00% C~ Legal Advisor -Provide legal counsel to and attends meetings with City
Manager ,department directors and key personnel on a day-to-day basis. Provide
legal opinions to City Council and. Manager as requested.
15.00%I 20.00%ILeg_al Representative -Represent City ni litigation and admuustrative proceedings
required. Act as General Counsel to the City in the supervision of outside counsel.
PERSONAL SERVICES SCHEDULE
CITY ATTORNEY
PAY
POSITION RANGE
City Attorney
Projected Proposed
POSITION YEARS Expense Budget
GRADE - 2 2- 01-02 02-03
1.00 1.00 1.00 76,182 83,800
TOTAL SALARIES 76,182 83,800 ~
FICA Taxes 5,828 6,411
Deferred Compensation 12,570 13>827
Group Health h~surance 4,347 4,774
Dependent Health Insurance Premium 5,359 5,580
Employee Assistance Program 23 23
Workers Comp Insurance 0 494
Auto Allowance 3,600 3>600
Total Personal Services 107,909 118,509
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CITY OF SEBASTIAN FLORIDA 2002-2003 ANNUAL B D ET
U G
CITY ATTORNEY DEPARTMENT ,
Code: 010010
Number Description
PERSONAL SERVICES
511200 Regular S alaries
512100 FICA Taxes
512225 Deferred Compensation
512301 Group Health Insurance Premium
512305 Dependant Health Ins Premium
512309 Employee Assistance Program
512400 Worker's Comp Insurance
512601 Auto Allowance
TOTAL PERSONAL SERVICES
OPERATING EXPENDITURES
533105 Professional Fees-Legal
534000 Travel and Per Diem
534105 Cellular Phone
534115 On-Line Services
534120 Postage
534130 Express Mail
534620 R & M -Vehicles
534630 R & M -Office Equipment
534995 Litigation Expenses
535200 Departmental Supplies
535260 Gas and Oil
535410 Dues and Memberships
535420 Books and Publications
535450 Training and Education
TOTAL OPERATING EXPENDITURES
CAPITAL OUTLAY
606400 Vehicles and Equipment
TOTAL CAPITAL OUTLAY
TOTAL LEGAL DEPARTMENT
FY 99/00
Actual
FY 00/O1
Actual
FY 01/02
Budget Actual
to
5/31/02
FY 01/02
Projected FY 02/03
Adopted
Budget
65,734 70,309 76,200 47,428 76,182 83,800
5,545 5,948 5,829 4,204 5,828 6,411
4,945 11,514 12,573 7,826 12,570 13,827
3,249 3,576 4,350 2,909 4,347 4,774
4,125 4,493 5,360 3,573 5,359 5,580
23 23 23 15 23 23
494
3,600 2,347 3,600 3,600
83,621 95,863 107,935 68,302 107,909 118,509
500 0 1,000 0 0
859 1,672 3,000 778 2,726 3,000
0 264 492
1,384 1,102 1,500 686 1,190 1,500
16 14 50 12 30 40
0 70 50 0 0 0
33 17 0 0 0
0 0 100 0 0 100
328 0 2,000 430 430 0
83 162 175 91 99 630
437 168 0 0 0
0 705 650 0 500 500
167 123 400 108 358 400
1,376 780 2,000 780 1,135 2,000
5,183 4,813 10,925 2,885 6,732 8,662
0 0 0
88,804 100,676 118,860
1,900
0 0 1,900
71,187 114,641 129,071
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CAPITAL OUTLAY SCHEDULE
CITY ATTORNEY D RT
Priority
Number Description
1 Computer
2 Printer
EXPENDITURES PER FISCAL YEAR
2 - 2 - 5 5- - 7 TOTAL
1200 1,200 2400
700 700 1400
Note: Change in per capita level of service cost in FY 99/00 reflects the change in attorney services by the City.
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CITY OF SEBASTIAN, FLORIDA 2002-2003 ANNUAL BUDGET
FINANCE DEPARTMENT
The Finance Department is responsible for the financial administration of the City. Specifically, the Finance
Department is responsible for maintenance of the general ledger accounting; preparation of financial studies;
Official Statements and special reports, control and iivestment of revenues; maintenance of fixed asset records,
bond aiid note debt service funds; payroll; financing; project maintenance and accounting; preparation of the
annual fuiancial report and supporti7g documentation; special projects, (i. e. franchise fee compliance, franchise
negotiations, public service utility tax analysis); budget preparation, monitoring and maintenance; Risk
Management; Information Management Services; revenue collection and billings, including special assessments,
occupational licensing, and grant administration.
FISCAL YEAR 2002 ACCOMPLISHMENTS
/ Second time awardee of the Government Finance Officer's Association Certificate of Achievement for
Excellence in Fnancial Reporting for the Comprehensive Atulual Financial Report for Fiscal Year 2000.
/ Set up Channel 25 Broadcast for Public Cable Access.
/ Implemented GASB #34 Basic Financial Statements and Management Discussion and Analysis.
/ Implemented hnfrastructure Accounting ii concert with New Fixed Asset Program.
/ Wrote and implemented in-house procedures manual for finance functions.
/ Implemented On~-1u~e Purchase Requisitions in conjunction with Purchasing.
FISCAL YEAR 2003 GOALS AND OBJECTIVES
- Provide Quality Financial Services for the City of Sebastian
- Provide responsive service to all Finance department customers, citizens, vendors, and employees.
- Implementation of Performance Measurements as part of the Budget in year five of a five year plan.
- Implementation of a Universal Telephone and Data System City-wide.
PF.RFnRMA1Vf'F. MT.ARTIRF,~
Performance Indicators Actual
1999/2000 Actual
2000/2001 Budget
2001/2002 Projected
2002/2003
Journal Entries Processed 2293 2282 2,250 2200
Accounts Payable Invoices Processed 8881 9927 9,830 10,973
Accounts Payable Checks Processed 4004 4182 4,179 4360
Purchase Orders Processed 406 407 X28 420
Payroll Checks Processed 4223 3845 4,160 4420
Occupational Licenses Processed 872 891 880 920
MI5 Workorders Processed N/A N/A 450 N/A
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CITY OF SEBASTIAN, FLORIDA 2002-2003 ANNUAL BUDGET
FINANCE DEPARTMENT BUDGET SUMMARY
The proposed 2002-2003 budget for Finance is $333,034. This compares to the 2001-02 pro,
expenditures of $357,671, a decrease of $24,637 or 6.9%.
Amended Projected
01-02 01-02 Proposed
Budget Expenditures 02-03 Difference
Personal Services 273,586 272,762 260,174 (12,588)
Operating Expenses 82,348 81,855 72,860 (8,995)
Capital Outlay 3,054 3,054 0 (3,054)
Total 358,988 357,671 333,034 (24,637)
Proposed 2002-03 Budget:
Major Current Level Changes from
2001-02 Projected Expenditures:
Difference
1. Personal Services -Decrease -results from reorganization of MIS to separate division, offset
by elevation of Accountant I to Assistant Finance Director, a 7% CWA contract negotiated
increase applied to all nonpublic safety employees, a 20% increase in health benefit insurance,
and addition of worker's comp insurance as part of operating costs. (12,588)
Operating Expenses -Decrease -results from reallocation of expenditures associated with
[S to a separate division, offset by increase in dues and memberships and books and
blications. (8,99
Capital Outlay -Decrease -results from necessary equipment purchased in current year with
requirements in proposed fiscal year. (3,054)
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CITY OF SEBASTIAN, FLORIDA 2002-2003 ANNUAL BUDGET
OGRAM BUDGET DESCRIPTION FOR THE FINANCE DEPARTMENT
STAFFING
01-02 02-03
10.10% 18.2%
' 12.90% 19.25%',
15.30% 7.25%
' 2.25% 2.75%
9.35% 6.00%
10.25% 5.00%
0.01% 1.00%
15.90% 12.75%
5.25% 7.50%
6.29% 0.50%
4.10% 6.75%
NATURE OF ACTIVITY
02-03
General Accounting -Data entry for general ledger activity for all City operations,
bank reconciliations, cash management, preparation of federal, State and local
reports, and allocation of charges to City departments. Ensure all accounting
information is entered tunely and accurately.
Accounts Payable -Review all requests for payment and prepare checks. Ensure
appropriate discounts are taken and invoices are paid prior to due date.
Payroll -Prepare payroll, including related taxes and deductions. Ensure that all
employees receive an accurate paycheck each pay period. Audit travel expense
reports.
Fixed Assets -Maintain fixed assets records for all City property and equipment.
Ensure assets are recorded properly.
Capital Pro~ects -Account for all Capital Projects. Ensure that all projects are
properly accounted for.
Budget -Prepare amiual budget in accordance with procedures outlined in the City
Charter and Code. Ensure budget is comprehensive as to communication,
coordination and control.
Risk Mana eg ment -Ensure compliance with general and property liability issues.
Ensure that insurance claims are accurate and timely.
Staff Accounting and Financial Operations -Analyze general ledger accounts,
develop and prepare subsidiary ledgers for the annual audit. Analyze financial data.
Prepare monthly budget to actual statements and annual financial statements.
Prepare annual State reports, such as Comptroller's Report, Transportation Report,
and other complex financial analyses. Invest operating and construction funds.
Make debt service payments and record transactions. Provide quality financial data
,for statement presentation and managerial use.
'iAdmuustration -Meet with consultants, attorneys, financial advisors. Preparation
I~ and supervision of the annual audit, computer conversions and maintenance of
accounting records, payroll, accounts payable, Purchase Order System, anc
accounting software.
Information Management Services -Provide networking administration to the
Citywide Network System and each subsidiary server. Support each department witl
information management needs, software installation and hardware analysis.
Revenue Collections & Billings -Collect revenues from taxes, intergoven
revenues, franchise fees, utility taxes, occupational licenses, parking citations,
assessments, and rentals.
~--- continued on next page ---
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CITY OF SEBASTIAN, FLORIDA 2002-2003 ANNUAL BUDGET
PROGRAM BUDGET DESCRIPTION FOR THE FINANCE DEPARTMENT
STAFFING NATURE OF ACTIVITY
01-02 02-03 02-03
4.25% 2.00% Grants Administration -Continue monitoruig of 16 existing programs (grant value of
$3,243,481) for compliance with grant reimbursements. Preparation of status reports
and reimbursement requests.
4.05% 11.00% Occupational Licensing - Issues approximately 867 occupational licenses ana
maintains occupational license database.
PERSONAL SERVICES SCHEDULE
Projected Proposed
PAY POSITION YEARS Expense Budget
POSITION RANGE GRADE 00-O1 01-02 02-03 01-02 OZ-03
Director of Finance 59,506/107,475 86E 1.00 1.00 1.00 59,556 64,400
Asst. Director of Finance 47,029/84,939 40E 0.00 0.00 1.00 - 47,100
Staff Accountant 32,327/58,385 31E 1.00 1.00 0.00 36,641 -
Accounting Clerk II 21,569/38,956 18 1.00 2.00 2.00 47,224 51,000
Accounting Clerk I 19,160/34,606 14 1.00 0.00 0.00 - -
Computer Operator 25,024/45,197 23 1.00 1.00 1.00 30,727 33,500
MIS Manager 34,263/61,884 33E 0.30 1.00 0.00 34,070 -
5.30 6.00 5.00
TOTAL SALARIES 208,218 196,000
Overtime 1,000 1,000
FICA Taxes 16,005 15,071
Deferred Compensation 18,830 17,730
Group Health Insurance Premium 25,200 22,599
Dependant Health Ins Premium 3,371 6,503
Employee Assistance Program 138 115
Worker's Comp Insurance - 1,156
Total Personal Services 272,762 260,174
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FINANCE DEPARTMENT
r~~lP~ m nnZn
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ccount
umber Description
FY 99/00
Actual
FY 00/Ol
Actual
FY 01/02
Budget Actual
to
5/31/02
FY 01/02
Proiected FY 02/03
Adopted
Budget
PERSONAL SERVICES
511200 Regular Salaries 155,372 167,059 208,900 130,585 208,218 196,000
511400 Overtime 391 1,829 1,000 626 1,000 1,000
512100 FICA Taxes 12,672 12,985 16,057 9,852 16,005 15,071
512225 Deferred Compensation 11,505 14,792 18,891 11,808 18,830 17,730
512301 Group Health Insurance Premium 15,104 17,440 25,200 16,814 25,200 22,599
512305 Dependant Health Ins Premium 2,121 3,765 3,400 2,247 3,371 6,503
512309 Employee Assistance Program 115 121 138 92 138 115
512400 Worker's Comp Insurance 1,156
TOTAL PERSONAL SERVICES 197,280 217,991 273,586 172,024 272,762 260,174
OPERATING EXPENDITURES
533100 Professional Services 686
533200 Audit Fees 29,470 29,274 39,100 39,005 39,100 39>100
534000 Travel and Per Diem 952 1,833 3,798 1,652 3,798 4,226
534105 Cellular Phone 287 1,429 816 1,429 0
534110 Internet Access 2,353 4,080 2,637 1,530 2,636 0
534120 Postage 2,526 3,356 3,767 2,228 3,274 4,256
534130 Express Mail 106 298 300 46 300 300
534620 R& M-Vehicles 6 0 0
534630 R & M -Office Equipment 11,362 8,874 8,793 7,890 8,793 8,520
534700 Printing and Binding 3,107 5,053 3,091 5,053 3,400
535200 Departmental Supplies 7,398 7,032 6,618 6,165 6,619 5,472
535205 Bank Charges 22 408 210 95 210 210
535210 Computer Supplies 1,223 2,128 5,566 2,704 5,566 1,694
535410 Dues and Memberships 430 1,165 1,248 703 1,248 1,975
535420 Books and Publications 803 732 900 859 900 1,400
535450 Training and Education 2,055 2,488 2,929 1,329 2,929 2,307
TOTAL OPERATING EXPENDITURES 58,706 65,748 82,348 68,113 81,855 72,860
CAPITAL OUTLAY
606400 Vehicles and Equipment 5,029 2,012 3,054 3,054 3,054 0
TOTAL CAPITAL OUTLAY 5,029 2,012 3,054 3,054 3,054 0
TOTAL FINANCE DEPARTMENT 261,015 285,751 358,988 243,191 357,671 333,034
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CITY OF SEBASTIAN FLORIDA 2002-2003 ANNUAL BUDGET ,
CAPITAL OUTLAY SCHEDULE ,
FINANCE DEPARTMENT
Priority EXPENDITURES PER FISCAL YEAR ,
umber Description 2002-03 2003-04 2004-OS 2005-06 2006-07 TOTAL '
1 Computer (2) 2,700 2,400 5,100 ,
2 Laser printers 2,700 1,400 1,400 1,400 6,900
Equipment purchased ui prior year:
(2) Computer Replacement $2,337
Note: Increase in FY 01/02 reflects the addition of an MiS Maaa~er with a corresponding reduction in FY 02/03 with a reorganization of the position to a
division of Finance.
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CITY OF SEBASTIAN, FLORIDA 2002-2003 ANNUAL BUDGET
MANAGEMENT INFORMATION SYSTEMS DIVISION
The Management hnfonnation Systems Division is responsible for the purchase, operation, and maintenance of
the City's approved hardware and software infrastructure, and either provides or recommends training for its
use. The division also provides support for the Police Department's Records Management System, Growth
Management's Arcview .modified GIS system, over 150 microcomputers and printers, hardware and software
support for the City's Internet Accounts, and maitntenance of the City's telephone system.
FISCAL YEAR 2002 ACCOMPLISI~IENTS
/ Installation of Firewall and High Speed Internet Service for City saving $200-$300 Monthly over prior
service.
/ Expansion of FDLE Connections and security per state guideluies laying foundation for Mobile Digital
Terminals in Police Cars Savnig $2,000 over previous Methods.
/ Installation of VPN Tumiel to City Golf Course re-establishing data comiectivity after loss of Wireless
System Temporary solution in lieu of Fiber optic Connection.
/ Installation and Expansion of Servers and Backup Systems consolidating and creating redundant network
for reliability.
/ Completed Network and Telephone Systems Analyses for convergence of infrastructure saving city
between $70,000 and $110,000 over next five years in phone service charges.
/ Completed Software Evaluation for Police Departments CAD, Records and other reporting needs for
implementation in fiscal year 2002-2003.
/ Stabilized numerous network resources for shared use.
/ Installed, configured, and re-configured 13 new computers and 8 existing systems preparation for upgrade
of all 90 in 2002-2003.
/ hnitiated project to connect via fiber optic all city locations, as well as, connecting the city to the county's'
network.
/ Initiated conversion of building department software and servers and added Web Server for all hosting
needs.
FISCAL YEAR 2003 GOALS AND OBJECTIVES
- Upgrade all city workstations to Windows 2000 Professional Operating System to enhance performance,
stability, and security.
- Install additional servers to replace aging servers and to consolidate resources eliminating duplicity and
enhancing performance.
~ Install tape jukebox for centralized backup of all servers.
- Install Network attached storage device for centralized data storage and imaging system database.
- Install PC based Training system for major applications used by all city employees.
- Install Network Analysis Software and Tools to centrally adtnnnister all network resources.
Install new CAD, Mobile Reporting, and Records system ni Police Department.
Install Records hnagulg System Client in all departments.
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CITY OF SEBASTIAN, FLORIDA 2002-2003 ANNUAL BUDGET
FISCAL YEAR 2003 GOALS AND OBJECTIVES (continued)
Expand City Intranet by addutg electrotuc form support replacing the use of most paper fortes and Redesign
City website and add websites for Airport and Golf Course.
:~ Reduce the number of support calls and server outages by 50% thru the above reconfiguration and training
programs.
PERFORMANCE MEASURES
Performance Indicators Actual
1999/2000 Actual
2000!2001 Budget
2001/2002 Projected
2002/2003
Workorders Processed None None None 400
Server Outages Serviced None None None 1
Network Outages Serviced None None None 0
Phone System Outages Serviced None None None 0
User Trauung hours performed/supported None None None 1200
MANAGEMENT INFORMATION SYSTEMS DIVISION BUDGET SUMMARY
The proposed 2002-2003 budget for Management Information Systems is $109,665. This compares to th
2001-02 projected expenditures of $0, an increase of $109,665 or 100%.
Amended Projected
01-02 01-02 Proposed
Budget Expenditures 02-03 Difference
Personal Services 0 0 79,685 79,685
Operating Expenses 0 0 20,530 20,530
Capital Outlay 0 0 9,450 9,450
Total 0 109.665 109.665
Proposed 2002-03 Budget:
Major Current Level Changes from
2001-02 Amended Budget: Difference
1. Personal Services -Increase -due to reorganization of Management Information Systems
Services to a separate cost center for efficient functionality and tracking of costs, addition of a
MIS Techtucian (position transferred from City Clerk's office), 7% CWA contract negotiated
increase applied to all nonpublic safety employees, a 20% increase in health benefit insurance,
and includuig worker's comp insurance cost as part of divisional cost center. 79,685
2. Operating Expenses -Increase -due to reorganzation of Management Information Systems
Services to a separate cost center, purchase required license upgrades for current software
groups, and upgrades to current network to increase functionality of the system.
I3. Capital Outlay -Increase -due to necessary equipment needed to increase efficiency and
functionality of network infrastructure. 9,45
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CITY OF SEBASTIAN, FLORIDA 2002-2003 ANNUAL BUDGET
PROGRAM BUDGET DESCRIPTION FOR TIDE MANAGEMENT INFORMATION SERVICES
DIVISION
STAFFING NATURE OF ACTIVITY
01-02 02-03 02-03
15.00% Network Analysis' Desi~1 and Confi~zration - Tlus includes the assessment of the
city's' current data needs, as well as, projected needs for all software and hardware,
and the documentation of all systems.
35.00% End User Support - Tlus includes hardware troubleshooting and repair, as well as,
assisting users in the use of all data resources.
5.00% Network Admitstration -This includes the daily admiiustration of network resources
such as maintaining user accounts, e-mail accounts, data backup etc...
5.00% Division Administration -This includes the functions necessary to support the
intenial administrative needs of the MIS division's resources and personnel.
20.00% Technolo~y Research and Development -This is the time necessary to research and
evaluate technology related products and services for purchase and implementation.
20.00% Information Services Support -This includes services such as web hosting and cable
channel content that provides Internal and External users access to data and services.
0.00% 100.00%
PERSONAL SERVICES SCHEDULE
Projected Proposed
PAY POSITION YEARS Expense Budget
POSITION RANGE GRADE 00-O1 01-02 02-03 01-02 02-03
MIS Manager 34,964/63,150 33E 0.00 0.00 1.00 37,100
MIS Tec1L-ucian 19,706135,391 15 0.00 0.00 1.00 __ 20,500
TOTAL SALARIES 0 57,600
Overtime 2,000
FICA Taxes 4,559
Deferred Compensation 5,364
Group Health insurance Premium 8,804
Dependant Health Ins Prenvum 1,047
Employee Assistance Program 92
Worker's Comp Insurance 219
Total Personal Services 0 79,685
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I Y OF SEBASTIA , FL RIDA 2002-2003 ANNUAL BUD ET '
MANAGEMENT INFORMATION' SYSTEMS DIVISION
Code: 010021
ccount
cumber Description
FY 99/00
Actual
FY 00/Ol
Actual
FY 01/02
Budget Actual
to
5/31/02
FY 01/02
Projected FY 02/03
Adopted
Budget
PERSONAL SERVICES
511200 Regular Salaries 57,600
511400 Overtirr~ 2,000
512100 FICA Taxes 4,559
512225 Deferred Compensation 5,364
512301 Group Health Insurance Prenuum 8,804
512305 Dependant Health Ins Premium 1,047
512309 Employee Assistance Program 92
512400 Worker's Comp Insurance 219
TOTAL PERSONAL SERVICES 0 0 0 0 0 79,685
OPERATING EXPENDITURES
534000 Travel and Per Diem 900
534105 Cellular Phone 1,572
534110 Internet Access 2,872
534120 Postage 100
534130 Express Mail 500
534630 R & M -Office Equipment 2,386
534640 R & I41-Operating Equipment 2C0
535200 Departmental Supplies 500
535210 Computer Supplies 7,875
535230 Small Tools and Equipment 250
535410 Dues and Memberships 525
535420 Books and Publications 350
535450 Training and Education 2,500
TOTAL OPERATING EXPENDITURES 0 0 0 0 0 20,530
CAPITAL OUTLAY
606400 Vehicles and Equipment 9,450
TOTAL CAPITAL OUTLAY 0 0 0 0 0 9,450
TOTAL MANAGEMENT INFORMATION
SYSTEMS DIVISION 0 0 0 0 0 109,665
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CAPITAL OUTLAY SCHEDULE
GEMENT INFORMATION SERVICES DIVISION
ority EXPENDITURES PER FISCAL YEAR
nber Description 2002-03 2003-04 2004-05 2005-06 2006-07 TOTAL
~ Computer (2) 2,250 3,500 5,750
2 Network Server 7,200 4,000 7,000 18,200
Note: Increase in FY 02/03 reflects the reorganization of die MIS '~4ana~er Ix~sition from Finance to a division of Finance and die transfer of a Iwsitiorr from
City Clerk department.
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CITY OF SEBASTIAN, FLORIDA 2002-2003 ANNUAL BUDGET
HUMAN RESOURCES DEPARTMENT
The Human Resources Department is responsible for effective recruitment, selection, assignment, and retention
of employees. Human Resources is also responsible for administration of worker's comp and employee benefits,
equal opportunity employment, employee assistance, liaison to bargaining units, coordination of grievances,
labor contract negotiations, employee salary administration, alld training.
FISCAL YEAR 2002 ACCOMPLISHMENTS
/ Successfully negotiated the Coastal Florida Police Benevolent Association contract ,October 1, 2001 tlu•u
September 30, 2004.
/ Provided Sexual Harassment Traiung for all employees.
/ Maintained compliance with FDOT regulation regarding CDL and safety sensitive positions.
/ Researched and developed a safe driving policy and recognition program.
/ Formed an insurance committee that reviewed group health insurance bids and awarded a contract.
/ City Council adopted updated Policy and Procedure Manual.
/ Successfully hosted the atmual awards banquet recognizing employee longevity achievements.
/ Provided Worker's Compensation Trainiig for all employees
FISCAL YEAR 2003 GOALS AND OBJECTIVES
- Develop and implement a supervisory/management training academy consisting of 8 sessions.
- Fonn a negotiating team and start negotiating with the C.W.A. Current contract expires September 30,
2003.
- Develop a promotional examination process for Police Sergeant.
- Maintain cordial labor relations with the C.W.A and P.B.A. Unions through utilization of labor management
meetings.
- Continue administering the Employee of the Quarter incentive program.
- Contnue employee longevity awards program.
- Initiate Time Management analysis withil City Departments to ensure that departments are using persomlel
time most effectively.
PFRF(1RMANf:F. MFA4TTRF,S
Performance Indicators Actual
1999/2000 Actual
2000/2001 Budget
2001/2002 Projected
2002/2003
Employee Turnover Rate 10% 10% 6% 8%
Number of traiiiig sessions conducted 2 6 4 12
Total number of employees 158 168 171 172
Persomlel expenses per employee $811.45 $907.58 $1,060.42 $1,064.76
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CITY OF SEBASTIAN, FLORIDA 2002-2003 ANNUAL BUDGET
HUMAN RESOURCES DEPARTMENT BUDGET SUMMARY
proposed 2002-2003 budget for Human Resources is $183,139. Tlus compares to the 2001-02 prof
nditures of $181,808, an increase of $1,331 or .7%.
Amended Projected
01-02 01-02 Proposed
Budget Expenditures 02-03 Difference
Personal Services 146,500 145,628 153,974 8,346
Operating Expenses 38,997 36,180 27,605 (8,575)
Capital Outlay 0 0 1,560 1,560
Total 185,497 181,8 8 183,139 1,331
Proposed 2002-03 Budget:
Major Current Level Changes from
2001-02 Projected Expenditures: Difference
1. Personal Services - licrease -due to 7% CWA contract negotiaXed increase applied to all
nonpublic safety employees, a 20% increase iii health benefit insurance, and inclusion of worker's
comp insurance ii operating costs. 8,346
2. Operating Expenses -Decrease -results from decreases ii consultant costs, employee
background & testing, contractual services, R&M-Office equipment, legal ads, and departmental
supplies, offset by slight increases in travel, printing of employee manual, publications, and
telephone costs for fax line. (8,575)
~3. Capital Outlay -Increase -results from necessary computer upgrades. 1,560
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CITY OF SEBASTIAN, FLORIDA 2002-2003 ANNUAL BUDGET ~
PROGRAM B UDGET DESCRIPTION FOR THE HUMAN RESO URCES DEPARTMENT ~
STAFFING
01-02 02-03
NATURE OF ACTI VITY
02-03
21.00% 21.00% Hiriu New Employees -Accept applications, screen applications for minimur
qualifications, prepare employment and rejection letters, prepare new hire package
schedule pre-employment physical and drug screens, conduct new hire orientation
conduct employment and background investigations, coordinate with department
regarding examinations for skilled positions.
15.00% 20.00% In-Service Actions -Process employee action notices for activity -promotions,
demotions and transfers. Maintain persomlel and subject files. Update salary
schedules and compensation plans. Administer employee evaluation program.
3.00% 3.00% Union Negotiations, Contract Adminstration -Negotiate labor agreements with botl
PBA and CWA and any Memo's of Understanding that may be necessary during the
current life of existuig contracts. Perform support research, document preparation,
record minutes. Review, rewrite and organize Rules and Regulations as needed.
5.00% 3.00% Employee Recognition -Continue longevity service awards issued to employees who
have completed 5, 10, 15 and 20 consecutive years of service with the City.
Employee of the Quarter and Year awards. Safe Driving Award.
5.00% 3.00% CDL Administration -Ensure all employees required to possess CDL Drivers
Licenses meet Federal Drug and Alcohol Standard through random drug testing and
at the same time maintauung the confidentially of the person being processed.
Maintain appropriate and accurate records in support of this requirement.
10.00% 3.00% Employee/Safety Newsletter -Gather and disseminate information to all employees
through the publishing of a monthly newsletter.
12.00% 20.00% Management/General Em~loyee Trainin -Develop and coordinate the necessary
training for both management and general employees to provide up to date current
laws and management techniques.
12.00% 10.00% Effective and Responsive Mana eg ment -Maintain and update the City's Policy and
Procedures Manual when necessary. Additionally, maintain an Employee Handbook
which contains an abbreviated ready reference of major policies and procedures.
Review and revise job descriptions.
6.00% 6.00% Effective Insurance Plans -Develop and maintain a comprehensive, uuiovative and
effectively n~iaged insurance benefits plan for all employees and dependents.
Provide clear prevention opportunities and participation options for employees and
dependents.
4.00% 4.00% Drug, Free Workplace - Implement a true random drug policy for all employees to
ensure a drug free workplace environment.
7.00% 7.00% Empooxee Assistance Program - To insure and provide for an Employee Assistance
Program for employees and fanvly members with any mental health and/or stress
100.00%I 100.00%
-54-
CITY OF SEBASTIAN, FLORIDA 2002-2003 ANNUAL BUDGET
PERSONAL SERVICES SCHEDULE
HUMAN RESOURCES DEPARTMENT
Projected Proposed
Pay Position Years Expense Budget
Position Range Grade 00-01 01-02 02-03 01-02 02-03
Human Resources Director 55,017/99,366 84E 1.00 1.00 1.00 53,500 58,100
Benefits Specialist 25,024/45,197 23 1.00 1.00 1.00 31,721 34,000
Human Resources Technician 22,911/41,380 20 1.00 1.00 1.00 25,805 28,000
3.00 3.00 3.00
TOTAL SALARIES 111,026 120,100
Overtime 1,000 1,200
FICA Taxes 8,570 9,279
Deferred Compensation 10,152 10,917
Group Health Insurance Premium 12,829 9,559
Dependant Health Ins Premium 1,982 2,141
Employee Assistance Program 69 69
Worker's Comp Insurance 709
Total Personal Services 145,628 153,974
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HUMAN RESOURCES
r„~IP~ m nn~;
1
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ccount
umber Description
FY 99/00
Actual
FI' 00/Ol
Actual
FY 01/02
Budget Actual
to
5/31/02
FY 01/02
Proiected FY 02/03
Adopted
Budget
PERSONAL SERVICES
511200 Regular Salaries 80,017 9"L,007 111,600 69,601 111,026 120,100
511400 Overtime 500 0 1,200 0 1,000 1,200
512100 FICA Taxes 6,511 7,005 8,629 5,192 8,570 9,279
512225 Deferred Compensation 5,024 8,024 10,152 5,631 10,152 10,917
512301 Group Health Insurance Premium 6,293 9,214 12,850 5,750 12,829 9,559
512305 Dependant Health Ins Premium 1,224 1,7'79 2,000 1,321 1,982 2,141
512309 Employee Assistance Program 50 61 69 46 69 69
S 12400 Worker's Comp Insurance 709
TOTAL PERSONAL SERVICES 99,619 117,090 146,500 87,541 145,628 153,974
OPERATING EXPENDITURES
533120 Consultants 76 0 6,000 3,573 5,573 0
533175 Employee Background Testing 4,218 11,380 7,500 3,540 6,240 5,500
533400 Other Contractual Services 5,790 5,079 1,660 624 1,874 1,330
534000 Travel and Per Diem 2,882 3,446 4,200 1,929 3,924 4,200
534101 Telephone 0 700
534120 Postage 349 540 550 244 300 500
534130 Express Mail 173 76 300 54 229 200
534630 R & M -Office Equipment 0 17 375 900 275
534700 Printing and. Binding 239 1,592 1,100 0 600 1,100
434800 Promotional Activities 1,524 1,092 1, 800 969 1, 871 1, 800
534920 Legal Ads 2,695 2,974 4,000 2,092 4,092 2,000
535200 Departrr~ntal Supplies 3,632 2,475 3,000 1,914 3,232 2,500
535210. Computer Supplies 261 349 800 246 666 800
535230 Small Tools and Equipment 309 1,200 0 1,200 1,200
535410 Dues and Memberships 788 1,003 1,100 840 1,240 1,000
535420 Books and Publications 2,003 1,638 2,500 1,058 1,786 2,000
535450 Training and Education 2,164 3,414 2,912 2,403 2,453 2,500
TOTAL OPERATING EXPENDITURES 26,794 35,384 38,997 19,486 36,180 27,605
CAPITAL OUTLAY
606400 Vehicles and Equipment 1,796 0 0 0 0 1,560
TOTAL CAPITAL OUTLAY 1,796 0 0 0 0 1,560
TOTAL HUMAN RESOURCES 128,209 152,474 185,497 107,027 181,808 183,139
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i
CITY OF SEBASTIAN, FLORIDA 2002-2003 ANNUAL BUDGET
CAPITAL OUTLAY SCHEDULE
HUMAN RESOURCES DEPARTMENT
Priority EXPENDITURES PER FISCAL YEAR
umber Description - ~ ~- TOTAL
1 Computer 1,560 1,560 1,560 1,560 6,240
2 Fire Proof File Cabinets 3,718 3,718
3 Applicant testing computer 1,000 1,000
1,560 1,560 6,278 0 1,560 10,958
No equipment purchased in prior year.
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Note: Increase in FY 99/00 reflects the addition of one Human Resources Technician.
i
_57_ 1
CITY OF SEBASTIAN, FLORIDA ..002-2003 ANNUAL BUDGET
POLICE DEPARTMENT
CONSOLIDATED BUDGET FOR ALL DIVISIONS AND UNITS
Comparison of prior year Amended Budget and Current Year Proposed Police Department Budgets
FY 01/02 All Divisions Total -Fiscal Year 2002/2003 Annual Budget
ACCT Amended Police Police Police Police Code Police Police Police Increase
N'i1TI DESCRIPTION Budeet Admin SRO Patrol COPP E»force Invest. Sunnort Dispatch Total Decrease
PERSONAL SERVICES
511200 Regular Salaries 1,626,450 105,100 68,000 841,200 85,500 55,000 273,900 151,700 215,300 1,795,700 169,250
511400 Overtime 144,825 2,080 1,000 100,000 2,500 700 15,000 500 13,000 134,750 (10,075)
512100 FICA Taxes 136,305 8,238 5,361 72,911 6,773 4,276 22,655 11,685 17,465 149,363 13,059
512215 Clothing Allowance 21,820 540 1,080 11,88{) 540 200 7,240 540 22,020 200
512225 Deferred Compensation 42,079 9,692 1,800 5,013 2,430 13,099 20,547 52,581 10,502
512250 Chapter 185 Retirement 6,565 8,970 109,356 4,771 34,047 7,761 164,905 158,340
512301 Group Health Insurance Premium 202,710 5,178 8,980 99,315 9,080 7,589 31,636 22,346 39,894 218,018 21,308
512305 Dependant Health Ins Premium 30,910 174 5,580 32,414 5,580 3,638 8,371 7,399 6,703 69,889 38,949
512309 Employee Assistance Progam 1,129 46 46 507 46 4b 161 115 207 1,174 45
512400 WorketsCompInsurance - 8,128 7,582 93,794 7,421 9,163 27,689 7,199 1,270 162,246 162,246
TOTAL PERSONAL SERVICES 2,212,793 139,146 106,599 1,361:377 121,011 85,625 423,129 222,344 314,386 2,776,617 563,824
OPERATING EXPENDITITRE`S
533100 Professional Services 25,314 2,000 22,869 24.869 (448)
533175 EmployeeBackgoundTesting 2,000 2,500 2,500 500
533440 Electronic Security Services 300 t3~))
534000 Travel and Per Diem 17,310 1,000 2,000 3,000 500 1,200 4,000 1,000 l,OW 13.700 (3,610)
534101 Telephone 18,192 2,008 543 2,679 696 595 4,685 2,677 ~ 090 17,973 (219)
534105 Cellular Telephone 5,940 650 1,300 360 22 5,1.81 660 8.173 2,2'83
534108 SOOMITLLines 5,257 5,860 5,860 603
534110 Iniemet Access 2,280 (2.28`))
534115 On-line Services 1,650 100 1,500 1,600 (50)
534120 Postage 4,423 1,811 240 'L,O51 (2,372)
534130 Express Mail 269 (269)
534310 Electric 25,467 4,532 661 6,043 661 1,511 4,532 3,022 3,022 23,984 (1,483)
534320 Water/Sewer 3,128 331 19"! 331 197 331 331 331 331 2,380 (748)
534410 Pagers 1,64b 9 1,067 9 113 113 1,311 (335)
534420 Equipment Leases 4,900 4,500 4,50() (400)
534620 R ~ M-Vehicles 17,150 3,375 500 7,000 400 500 1,800 500 14,075 (3,075)
534630 R & M -Office Equipment 8,400 1,000 200 200 300 500 800 2,500 1.000 6,500 (1,9~}
534630 R ~ M-Operating Equipment 7,700 500 400 8,500 300 500 5,500 5,200 20,900 13,200
534650 R & M-Radio 7,110 250 300 1,500 600 200 960 300 1,500 5,610 (1,500)
534800 Promotional Activities 3,229 600 1,600 1,500 3,700 471
534910 Clerk of CouR Filing Fees 90 90 90
534920 Lep~l Ads 100 100 100
535200 Departmental Supplies 23,290 1,500 200 10.000 500 1,185 3,700 4,300 1,500 22,885 (405)
535210 Computer Supplies 6,480 600 300 300 300 500 1,500 1,000 1,000 5,500 (9801
535230 Small Tools and Equipment 9,317 725 300 6,000 1,000 800 500 700 500 10,525 1,208
535260 Gas and Oil 53,139 619 1,031 24,163 2,749 463 2,112 403 31,540 (21,599)
535270 Uniforms and shoes 20,978 30(1 1,000 15,278 1,300 600 200 400 19,078 (1,400)
535275 Safety Equipment 1,475 75 1,300 200 1,575 100
535410 Dues and Memberships 1,550 350 205 70 120 280 500 1,495 (55)
535420 Books and Publications 1,980 300 100 600 80 90 306 500 1,970 (10)
535450 Training and Education 18,845 1,000 1,200 6.000 800 1,200 5,000 900 1,500 17,600 (1,245)
TOTAL OPERATING EtPEND1TURFS 298,819 26,151 10,616 95,466 12,522 10,147 60,833 23,193 32,116 272,014 (26,775)
CAPITAL OUTLAY
640 Vehicles and Equipment 202,102 1,550 155.700 2,000 1,750 37,500 37,500 236,000 33,898
TOTAL CAPTTAL OUTLAI' 202,102 - 1,550 155,700 - 2,000 1,750 37,500 37,500 236,000 33,898
TOTAL POLICE ADMINISTRATION 2,713,711 165,297 118,765 1,612,843 136,533 97,772 485,712 284,037 383,002 3,284,661 570,917
Note: The increase from the proposed budget as compared to the current atneuded budget is explained on the following pages, however, the
primary reason for the increase is the reclassification of the velticie purchases from the Discretionary Sales Tax fund (page 138) to the appropriate
departments/cli~isions purchasing them for year to year comparisotL The Discretionary Sales Tax fund is still fmiditrg the vehicle purchases.
1 -58-
EITY OF
HOME OF PELIEAN ISLAND
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-59-
S~BAN
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CITY OF SEBASTIAN, FLORIDA 2002-2003 A?~TNLTAL BUDGET
POLICE ADMINISTRATION
The Police Administrative Division coordizlates the efforts of the Division Commanders, oversees the budget
and performs strategic planning for the future. The Admnstrative Division has been reorganized this year aild
consists of the Cluef of Police and an Administrative Assistant.
FISCAL YEAR 2002 ACCOMPLISHMENTS
/ Members of Command Staff were in attendance at several homeowners meetings, crime prevention
programs, council meetings and service group meetings.
/ Command Staff participated in 6 community service activities.
/ CFA Accreditation was obtained for the Department ui September.
/ A pilot program with 2 laptop computers has been successfully implemented.
/ Recommendations have been made for the purchase of a Records Management System and Computer
' Aided Dispatch System.
FISCAL YEAR 2003 GOALS AND OBJECTIVES
- Implement a new Records Management System and a new Computer Aided Dispatch System.
- Implement a 911 Answering Pouit (PSAP) ill our Dispatch Center.
- Expand the laptop field reporting to eight positions.
- Obtani a K-9 and implement a K-9 unit utilizuig conununity donations.
- Select at least six volunteer police officers for an emergency response team and initiate their basic training.
- Initiate the necessary training and implement the beginning phase of community policing city wide.
- Send senior level command officers to at least one good management seminar.
- Expand our traffic safety efforts through education and assignments.
- Implement a marine patrol through a F.LN.D. Grant.
- Obtain a grant for 2 new police officers.
PT'RF(IRMANf F; MF,A4TTRF~
Performance Indicators Actual
1999/2000 Actual
2000/2001 Budget
2001/2002 Projected
2002/2003
Civic meetuigs attended N/A 4 6 12
Policies reviewed N/A 30 110 60
Unit Staff Meeting attended N/A 6 12 18
Senior Staff Meetuigs attended N/A 35 48 48
Staff inspections performed N/A 2 2 12
Computerized statistical reviews N/A N/A N/A 6
-60-
CITY OF SEBASTIAN, FLORIDA 2002-2003 ANNUAL BUDGET
POLICE ADMINISTRATION BUDGET SUMMARY
The proposed 2002-2003 budget for Police Administration is $165,297. This compares to the 2001-02
projected expenditures of $144,621, an increase of $20,676 or 14.3%.
Amended Projected
01-02 01-02 Proposed
Budget Expenditures 02-03 Difference
Personal Services 121,196 120,186 139,146 18,960
Operating Expenses 24,377 24,435 26,151 1,716
Capital Outlay 0 0 0 0
Total 145,573 144,621 165,297 20.676
Proposed 2002-03 Budget:
Major Current Level Changes from
2001-02 Projected Expenditures: Difference
1. Personal Services - hcrease -due to 7% CWA contract negotiated increase applied to all
nonpublic safety employees, a 20% increase in health benefit insurance, and inclusion of worker's
comp insurance in operating costs. 18,960
2. Operating Expenses -Increase -due to various operating cost increases, a planned increase in
R&M-Vehicles for rotor replacement, offset by decrease in professional services for the
1,716 ~
-61-
CITY OF SEBASTIAN, FLORIDA 2002-2003 ANNUAL BUDGET
PROGRAM BUDGET DESCRIPTION FOR THE POLICE ADMINISTRATION
STAFFING NATURE OF ACTIVITY
01-02 02-03 02-03
60.00% 60.00% General Management -Direct department, develop and expand citizen involvement and pi
education. Meet with civic groups, media, and other public and private groups. Get
administrative duties managing the department.
20.00% 20.00% Professional Standards -Will oversee all internal affairs investigations and will conduct
staff inspections during the year. Oversee all background investigations. Implemet
process to achieve CFA Accreditation, including revision of the entire Procedures
General Orders, forms and updating departmental operations and functions to conform
CFA standards, as required.
5.00% 5.00% Maintain Training and Professional Development Programs.
15.00% 15.00% Dispatch/Communications -Research and Develop a 911 PSAP and a Computer A
Dispatch Program
PERSONAL SERVICES SCHEDULE
Projected Proposed
Pay Position Years Expense Budget
Position Range Grade 00-O1 01-02 02-03 01-02 02-03
Chief of Police 59,506/107,475 86E 1.00 1.00 1.00 64,989 71,100
Captain 47,029/84,939 40E 0.50 0.00 0.00 - -
Lieutenant 42,326/76,445 37E 0.50 0.00 0.00 - -
Administrative Assistant 22,911/41,380 20 1.00 1.00 1.00 30,808 34,000
Clerical Assistant II 19,706/35,591 15 1.00 0.00 0.00 - -
Clerical Assistant I (2) 18,615/33,620 13 2.00 0.00 0.00 - -
Records Supervisor 26,570/47,989 25 1.00 0.00 .0.00 - -
Clerical Assistant I (P/T) 18,615/33,620 13 0.25 0.00 0.00 - -
7.25 2.00 2.00
TOTAL SALARIES 95,797 105,100
Overtime 2,000 2,050
FICA Taxes 8,155 8,238
Clothing Allowance 540 540
Deferred Compensation 8,802 9,692
Group Health Insurance Premium 4,663 5,178
Dependant Health Ins Premium 183 174
Employee Assistance Program 46 46
Worker's Comp Insurance - 8,128
Total Personal Services 120,186 139,146
Note: Records function reorganized to Support Services Division ui Fiscal Year 01-02.
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IT
C Y OF SEBASTIAN, FLORIDA 2002-2003 ANNUAL BUDGET
POLICE ADMINISTRATION
Code: 010041
Actual FY 02/03
Account FY 99/00 FY 00/Ol FY 01/02 to FY 01/02 Adopted
Number Description Actual Actual Budget 5/31/02 Projected Budget
PERSONAL SERVICES
511200 Regular Salaries 214,258 204,637 97,600 60,167 95,797 105,100
511400 Overtime 3,696 1,897 1,750 1,460 2,000 2,050
512100 FICA Taxes 17,253 15,876 7,546 4,713 8,155 8,238
512215 Clothing Allowance 1,080 810 540 360 540 540
512225 Deferred Compensation 12,313 12,027 8,829 5,579 8,802 9,692
512301 Group Health Insurance Premium 21,268 21,189 4,700 3,003 4,663 5,178
512305 Dependant Health Ins Premium 4,535 4,233 185 122 183 174
512309 Employee Assistance Program 154 148 46 31 46 46
512400 Worker's Comp Insurance 8,128
TOTAL PERSONAL SERVICES 274,557 260,817 121,196 75,435 120,186 139,146
OPERATING EXPENDITURES
533100 Professional Services 2,484 4,169 4,050 378 5,000 2,000
533120 Consultants 15,000 15,000 0
533175 Employee Background Testing 2,000 2,500 2,500
533400 Other Contractual Services
533440 Electronic Security Services 24,800
300
245 0
0
534000 Travel and Per Diem 2,125 959 1,000 496 1,000 1,000
534101 Telephone 3,872 4,427 1,825 1,199 1,825 2,008
534105 Cellular Telephone 303 940 410 238 410 650
534115 On-line Services 99 220 0 100 100
534120 Postage 1,483 1,596 1,580 1,018 1,603 1,811
534130 Express Mail 100 0 0
534310 Electric 4,112 4,817 4,323 2,510 4,323 4,532
534320 Water/Sewer 316 258 269 145 269 331
534410 Pagers 354 249 126 80 126 0
534610 R & M-Buildings 968 849 0 0
534620 R & M Vehicles 381 679 500 117 150 3,375
534630 R & M -Office Equipment 3,468 3,489 1,000 0 1,000 1,000
534640 R & M-Operating Equipment 1,500 5,220 500 4 250 500
534650 R & M-Radio 38 0 250 0 250 250
534800 Promotional Activities 10 173 600 164 600 600
534920 Legal Ads 0 0 100 0 100 100
535200 Departmental Supplies 5,525 6,694 1,000 903 1,400 1,500
535210 Computer Supplies 1,567 2,139 700 205 400 600
535230 Small Tools and Equipment 1,772 961 700 358 700 725
535260 Gas and Oil 997 1,011 874 358 604 619
535270 Uniforms and Shoes 198 769 300 0 300 300
535410 Dues and Memberships 730 470 500 460 325 350
535420 Books and Publications 250 191 300 73 300 300
535450 Training and Education 783 789 950 250 900 1,000
TOTAL OPERATING EXPENDITURES 48,435 80,649 24,377 9,201 24,435 26,151
CAPITAL OUTLAY
606400 Vehicles and Equipment 16,281 1,128 0
TOTAL CAPITAL OUTLAY 16,281 1,128 0 0 0 0
TOTAL POLICE ADMINISTRATION 339,273 342,594 145,573 84,636 144,621 165,297 ,
-63-
CAPITAL OUTLAY SCHEDULE
ADMINISTRATION DIVISION
Priority
Number Description
1 Personal Computer
2 Laptop Computer
3 Replacement radios/speaker
microphones/chargers
4 Police Chief Vehicle
EXPENDITURES PER FISCAL YEAR
2002-03 2003-04 2004-OS 2005-06 2006-07 TOTAL
1,150 1,150
1,700 1,700
3,000 3,000
21,000 21,000
Note: Decrease in FY 01/02 reflects die reorganization of Records function to the Police Support Services Division.
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CITY OF
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HOME OF PELICAN ISLAND
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1
CITY OF SEBASTIAN, FLORIDA 2002-2003 ANNUAL BUDGET
SCHOOL RESOURCE OFFICER UNIT
The School Resource Officer Unit consists of two full time police officers assigned to the elementary schools
located in the City of Sebastian. These officers fulfill a multifunctional role such as, teachers of school security,
aggression management, social skills, and consequences of behavior. In addition, the officers provide security
to students and faculty, handle reported crimes on school property, teach drug awareness and resistance, and
provide counseling to students and parents.
FISCAL YEAR 2002 ACCOMPLISHMENTS
/ Received Gang Resistance, Education, and Training (G.R.E.A.T.) grant in the amount of $11,680.00
/ Life skills classes 3rd grade each school
/ Halloween safety courses 3rd grade each school
/ Stranger danger courses 3rd grade each school
/ Core D.A.R.E. classes 3rd grade each school
/ DARE skates and DARE bowls 3 skates 9 bowls
/ Pre-K safety training
/ DARE parent instruction class
'~ / Pelican Island Health and Safety Fair
FISCAL YEAR 2003 GOALS AND OBJECTIVES
- Reach students with positive message and role model
- Conduct field trips, DARE bowls and DARE skates
- Conduct classes and training for students acid faculty
i - Assist students and families with student and family problems
- Conduct bike rodeo's
PF.RFORMAN('F, MEASi1RES
t
Performance Indicators Actual
1999/2000 Actual
2000/2001 Budget
2001/2002 Projected
2002/2003
School Resource Classes N/A N/A 7 7
Number of Students N/A N/A 2100 2,100
Bike Rodeos N/A NIA 3 2
Home Security Surveys N/A N/A 5 6
Home Counseling Services N/A N/A 10 12
G.R.E.A.T. Student Visitations 7th Grade Core N/A N/A N/A 50
G.R.E.A.T. Student Visitations N/A N/A N/A 250
G.R.E.A.T. Surruner Camp Students N/A N/A N/A 100
-66-
CITY OF SEBASTIAN, FLORIDA 2002-2003 ANNUAL BUDGET
POLICE SCHOOL RESOURCE OFFICER BUDGET SUMMARY
proposed 2002-2003 budget for School Resource Officer Uiut is $118,765. This compares to the 2001
ejected expenditures of $94,760, an increase of $24,005 or 25.3%.
Amended Projected
01-02 01-02 Proposed
Budget Expenditures 02-03 Difference
Personal Services 85,272 83,340 106,599 23,259
Operating Expenses 11,902 9,720 10,616 89G
Capital Outlay 2,000 1,700 1,550 (1~U~
Total 99,174 94,760 118,765 24,00
Proposed 2002-03 Budget:
Major Current Level Changes from
2001-02 Projected Expenditures: Difference
1. Personal Services -Increase -due to 6% PBA contract negotiated increase applied to all
public safety employees, a 20% increase ii health benefit iisurance, increase in Pension
Contribution from 2.0% to 13% of payroll, and iiclusion of worker's comp insurance in
operating costs. 23,259
~ Operating Expenses -Increase -results from slight increases in operating costs offset by
decreases in water/sewer and pager leases. 896
~3. Capital Outlay -Decrease -results from replaciig one laptop computer at a lower cost. (150)
-67-
CITY OF SEBASTIAN, FLORIDA 2002-2003 ANNUAL BUDGET
PROGRAM BUDGET FOR SCHOOL RESOURCE OFFICER UNIT
STAFFING NATURE OFACTIVITY
01-02 02-03 02-03
50.00% 50.00% D.A.R.E. -provides stude~.Its with structured classroom uistruction on drug
resistance and education, as well as promotes social interaction and reward for good
behavior for fifth grade students.
50.00%) 15.00%ISchool Resource Officer Program -Provides onsite school safety and guidance to thel
facility, students, teachers, and parents.
35.00% G.R.E. A.T. Program -Teaches gang resistance through education and training.
Educational aspects of program involve crime impact on victims, neighborhoods,
cultural sensitivity/prejudice, conflict resolution, and goal setting.
10.00% Life Skills - D.A.R.E. like program designed and targeted to third grade students.
100.00% ~ 110.00%
PERSONAL SERVICES SCHEDULE
Projected Proposed
Pay Position Years Expense Budget
Position Range Grade 00-O1 01-02 02-03 01-02 02-03
School Resource Officers 27,653/49,927 27 0.00 2.00 2.00 63,567 68,000
TOTAL SALARIES
Overtime
FICA Taxes
Clothing Allowance
Chapter 185 Retirement
Group Health Insurance Prenuum
Dependant Health Ins Premium
Employee Assistance Program
Worker's Comp Insurance
Total Personal Services
63,567 68,000 ~
1,000 1,000
5,022 5,361
1,080 1,080
1,614 8,970
8,404 8,980
2,607 5,580
46 46
7,582
83.340 106.599
-68-
ITY F EBA TIAN, FLORIDA 2002-2003 ANNUAL BUDGET
POLICE SCHOOL RESOURCE OFFICER UNIT
Code: 010042
Account
Number Description
FY 99/00
Actual
FY 00/O1
Actual
FY 01/02
Budget Actual
to
5/31/02
FY 01/02
Projected FY 02/03
Adopted
Budget
PERSONAL SERVICES
511200 Regular Salaries 63,700 41,092 63,567 68,000
511400 Overtime 4,000 3,315 1,000 1,000
512100 FICA Taxes 5,032 3,315 5,022 5,361
512215 Clothing Allowance 1,080 720 1,080 1,080
512250 Chapter 185 Retirement 394 457 1,614 8,970
512301 Group Health Insurance Premium 8,410 5,616 8,404 8,980
512305 Dependant Health Ins Premium 2,610 1,738 2,607 5,580
512309 Employee Assistance Program 46 31 46 46
512400 Worker's Comp Insurance 0 7,582
13,340 106,599
1,689 2,000
494 543
630 661
757 197
101 9
50 500
100 200
200 400
120 300
1,600 1,600
200 200
150 300
300 300
1,011 1,031
1,000 1,000
75 75
43 100
1,200 1,200
9,720 10,616
1,700 1,550
1,700 1,550
X4,760 118,765
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CAPITAL OUTLAY SCHEDULE
Priority
Number Description
1 Laptop Computer
2 Digital Camera x 2
EXPENDITURES PER FISCAL YEAR
2002-03 2003-04 2004-OS 2005-06 2006-07 TOTAL
1,550 ~ 1,800 1,800 5,150
1,200 1,200
No equipment purchased in prior year:
Note: Dee:rease in FY 01/02 reflects the reorgarilzation of School Resource Officer program from Road Patrol Division in order to provide cost center
information regarding the program The spike increase in FY 02/03 reflects the decreased funding from ttre School Board for maintaining two school resource
officers in the two elementary schools.
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CITY OF SEBASTIAN, FLORIDA 2002-2003 ANNUAL BUDGET
POLICE PATROL DIVISION
The Uniform Division consists of four (4) squads of uniformed officers, each under the supervision of a
sergeant. These officers staff Patrol and Special Operations and handle calls for police services, preventative
natrol. traffic enforcement. and annrehend violators and criminal offenders.
FISCAL YEAR 2002 ACCOMPLISHMENTS
/ Established effectively managed shift operations through training of patrol shift supervisors.
/ Improved cotntnututy and media relations.
FISCAL YEAR 2003 GOALS AND OBJECTIVES
- Maintain and improve the current level of service to the citizens of Sebastian.
Trani supervisors to be more responsive to community needs and provide feed-back to Department
Managers
- Continue the educational and training growth of the department by way of career pathing.
- Provide in-house high liability, mandatory training through new position of Training Sergeant.
Reduce the number of vehicle crashes and injuries by increasing traffic enforcement.
- Provide speed and safety enforcement on the Indian River within the City limits.
- Implement a K-9 Unit to assist in locating missing persons, tracking criminals and searching for narcotics
and contraband associated with criminal proceeduigs.
PF.RF(~RM A Nf'F, MF.A Si TRES
Performance Indicators Actual
1999/2000 Actual
2000/2001 Budget
2001/2002 Projected
2002/2003
Traffic Stops 5,453 6,000 6,000
DUI Checkpoints & Saturation Patrols 6 12 12
House Watches 7,152 5,000 5,000
Funeral Escorts 101 80 80
Patrol Miles 254,325 260,000 280,000
Officer Initiated Activity 20,691 26,000 28,000
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CITY OF SEBASTIAN, FLORIDA 2002-2003 ANNUAL BUDGET
POLICE PATROL DIVISION BUDGET SUMMARY
The proposed 2002-2003 budget for Police Patrol Division is $1,612,543. Tlus compares to the 2001-02
projected expenditures of $1,254,392, an increase of $358,151 or 28.6%
Amended Projected
01-02 01-02 Proposed
Budget Expenditures 02-03 Difference
Personal Services 1,010,039 1,040,224 1,361,377 321,153
Operating Expenses 107,115 84,592 95,466 10,874
Capital Outlay 144,349 129,576 155,700 26,124
Total 1,261,503 1,254,392 1,612,543 358,151
Proposed 2002-03 Budget:
Major Current Level Changes from
2001-02 Projected Expenditures: Difference
1. Personal Services -Increase -due to 6% PBA contract negotiated increase applied to all
public safety employees, a 20% increase in health benefit insurance, increase in Pension
Contribution from 2.0% to 13% of payroll, and inclusion of worker's comp insurance in
operating costs. 321,153
2. Operating Expenses -Increase -results from increases in all operating costs, offset by slight
decrease in travel and per diem 10,874
3. Capital Outlay -Decrease -due to necessary equipment such as police ears, radars, and
cameras purchased in current year, offset by purchase of four replacement police cars, four
laptop computers for training and one additional emergency defribulator. 26,124
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CITY OF SEBASTIAN, FLORIDA 2002-2003 ANNUAL BUDGET
PROGRAM BUDGET DESCRIPTION FOR THE POLICE PATROL DIVISION
STAFFING NATURE OF ACTIVITY
01-02 02-03 02-03
20.00% 20.00% Calls for Service -respond to estmated 38,000 - 40,000 calls for service.
20.00% 20.00% Traffc StOpS and Citations -Conduct an estimated 6,000 traffic stops and issue an
estimated 2,500 citations and 3,00 waniuigs.
12.00% 12.00% Investi, ations -Conduct vehicle crash investigations.
6.00% 6.00% Criminal Transportation -Transport arrested adults and juveniles to respecti~ ~
detention facilities.
10.00% 10.00% Trauun and Professional Development - Proved a minimum of 40 hours of trailiin~°
to all members of the division.
32.00% 32.00% Patrol and Crime Prevention - IV~Iaintain patrol logs and direct patrols to redu;:~
opportunistic crimes. Monitor traffic to direct traffic enforcement strategies. Pl.~;;
and participate nl task force operations.
PERSONAL SERVICES SCHEDULE
POLICE PATROL DIVISION
Projected Proposed
Pay Position Years Expense Budget
Position Range Grade 00-O1 01-02 02-03 01-02 0203
Captain 47,029/84,939 40E 0.50 1.00 1.00 60,902 65,200
Lieutenant 42,326/76,445 37E 0.50 0.00 0.00 - -
Sergeants 34,401/62,132 30 4.00 4.42 5.00 186,756 256,000
Officers 27,643/49,927 27 19.00 16.00 16.00 488,456 520,000
Crossing Guards Temp (6) 3.00 0.00 0.00 - -
27.00 21.42 22.00
TOTAL SALARIES 736,114 841,200
Overtime 100,000 100,000
FICA Taxes 11,340 72,911
Clothing Allowance 64,830 11,880
Chapter 185 Retirement 20,903 109,356
Group Health Insurance Premium 88,361 99,315
Dependant Health Ins Premium 18,192 32,414
Employee Assistance Program 484 507
Worker's Comp Insurance 93,794
Total Personal Services 1,040,224 1,361,377
Note: Crossing Guards reorganzed to the Community Policing Unit.
Note: One officer reorganized to the Community Policing Unit.
Note: Two School Resource Officers reorganized to the School Resource Officer Unit.
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CIT BA TIAN, FL RIDA 2002-2003 ANNUAL B DGET '
POLICE PATROL DIVISION
Code: 010043
Account
Number Description
FY 99/00
Actual
FY 00/Ol
Actual
FY 01/02
Budget Actual
to
5/31/02
FY 01/02
Projected FY 02/03
Adopted
Budget
PERSONAL SERVICES
511200 Regular Salaries 762,925 797,053 717,900 437,620 736,114 841,200
511400 Overtime 91,654 100,865 106,075 69,507 100,000 100,000
512100 FICA Taxes 65,559 68,064 63,437 38,334 64,830 72,911
512215 Clothing Allowance 12,533 12,578 11,340 7,110 11,340 11,880
512250 Chapter 185 Retirement 19,660 21,917 4,202 5,123 20,903 109,356
512301 Group Health Insurance Premium 70,212 79,295 88,400 56,537 88,361 99,315
512305 Dependant Health Ins Premium 10,942 18,658 18,200 10,772 18,192 32,414
512309 Employee Assistance Program 668 547 485 300 484 507
512400 Worker's Comp Insurance 0 93,794
TOTAL PERSONAL SERVICES 1,034,153 1,098,977 1,010,039 625,303 1,040,224 1,361,377
OPERATING EXPENDITURES
534000 Travel and Per Diem 5,819 4,960 3,810 2,897 3,310 3,000
534101 Telephone 4,112 5,201 2,435 1,601 2,435 2,679
534105 Cellular Telephone 806 1,140 552 310 552 1,300
534110 Internet Access 74 0 0 0 0 0
534115 On-line Services 1,320 0 0 0
534120 Postage 28 6 0 0 0
534310 Electric 4,112 4,817 5,764 3,388 5,764 6,043
534320 WaterlSewer 316 258 269 145 269 331
534410 Pagers 782 847 962 642 962 1,067
534620 R & M-Vehicles 24,411 10,099 10,500 7,111 6,500 7,000
534630 R & M -Office Equipment 618 59 900 0 100 200
534640 R & M-Operating Equipment 2,344 3,008 4,500 3,361 4,000 8,500
534650 R & M-Radio 2,041 2,442 1,800 835 1,000 1,500
535200 Departmental Supplies 10,655 6,176 10,000 5,408 10,000 10,000
535210 Computer Supplies 193 0 200 129 200 300
535230 Small Tools and Equipment 4,178 9,021 3,500 2,171 4,000 6,000
535260 Gas and Oil 33,895 33,787 38,075 12,993 23,690 24,163
535270 Uniforms and Shoes 15,928 9,526 15,278 4,953 15,000 15,278
535275 Safety Equipment 1,300 542 1,200 1,300
535410 Dues and Memberships 205 110 110 205
535420 Books and Publications 742 674 550 498 500 600
535450 Training and Education 3,454 4,875 5,195 2,764 5,000 6,000
TOTAL OPERATING EXPENSES 114,508 96,896 107,115 49,858 84,592 95,466
CAPITAL OUTLAY
606400 Vehicles and Equipment 3,690 25,077 144,349 129,576 129,576 155,700
TOTAL CAPITAL OUTLAY 3,690 25,077 144,349 129,576 129,576 155,700
TOTAL POLICE UNIFORM DIVISION 1,152,351 1,220,950 1,261,503 804,737 1,254,392 1,612,543
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CAPITAL OUTLAY SCHEDULE
LICE PATROL DIVISION
Priority
Number Description
1 Laptop computers (4)
2 Automatic Emergency Defribulator
3 Marked Patrol Vehicles Replacement
4 Patrol Boat (1/2 F.I.N.D. Funded)
5 Personal Computer
6 Laptop computers (6)
7 Replacement Automatic Emergency
Defribulators
EXPENDITURES PER FISCAL YEAR
2002-03 2003-04 2004-OS 2005-06 2006-07 TOTAL
6,500 6,500
2,500 2,500
96,700 99,601 102,589 105,667 108,837 513,393
50,000 50,000
1,150 1,150 2,300
9,360 9,454 9,548 9,643 38,005
20,000
20,000 ~
155,700 130,111 113,193 115,215 118,480 632,699 ~
Equipment purchased in prior year:
(1) Motorcycle 16,991
(4) Police Vehicles 102,255
(1) Laptop Computer 1,298
(1) Radar Unit 2,610
123,154
Note: Decrease in FY 01/02 refleeas the reorganization of School Resource Offrcer program and dre Community Policing Program from dre Road Patrol
Division in order to provide cost center information regarding dre two programs. The increase in FP 02/03 reflects dre increase in personal services including
the pension contribution and workers corny insurance costs..
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CITY OF SEBASTIAN, FLORIDA 2002-2003 ANNUAL BUDGET
POLICE COMMUNITY POLICING UNIT
The Commutty Policing Uiut serves as a law enforcement liaison between the community, the Police
department, and Code Enforcement. Works with the commutty and law enforcement to address problems of
all sorts. Also serves as the False Alarm admitustrator. Attends and conducts community and professional
meetings and teaches crone prevention.
FISCAL YEAR 2002 ACCOMPLISHMENTS
/ Assisted disabled resident receive health care and arrange for clean-up and maintenance of unsatutary homy
conditions allowing for unproved quality of life.
/ Provided crime prevention classes on home security and telemarketing fraud for 5 community groups
/ Organize neighborhood groups and resolved neighborhood problems and conflicts
/ Implemented False Alarm Administration via a False Alarm Admnustrator position added in FY 2002.
FISCAL YEAR 2003 GOALS AND OBJECTIVES
- Establish and maintain positive contact with the community
- Identify special community problems; correct or refer as needed
- Provide training on various subject hatter includuig crime prevention
- Provide training on Weapons of Mass Destruction (WMD)
- Conduct assessments on city assets for WMD
- Conduct training for Community Vol. and Comm. C.E.R.Team
PERFORMANCE MEASURES
Performance Indicators Actual
1999/2000 Actual
2000/2001 Budget
2001/2002 Projected
2002/2003
Crime Prevention Information Meetnigs N/A N/A 6 6
Youth Safety Fair/Bike Rodeos N/A N/A 3 3
Community Events N/A N/A 8 8
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CITY OF SEBASTIAN, FLORIDA 2002-2003 ANNUAL BUDGET
POLICE COMMUNITY POLICING UNIT BUDGET SUMMARY
The proposed 2002-2003 budget for Community Policing is $136,533. This compares to the 2001-02 projected
expenditures of $103,575, an increase of $32,958 or 31.8%
Amended Projected
01-02 01-02 Proposed
Budget Expenditures 02-03 Difference
Personal Services 92,772 92,139 124,011 31,872
Operating .Expenses 20,032 11,436 12,522 1,086
Capital Outlay 0 0 0 0
Total 112,804 103,575 136,533 32,958
Proposed 2002-03 Budget:
Major Current Level Changes from
2001-02 Projected Expenditures:
Difference
1. Personal Services -Increase -due to 6% PBA contract negotiated increase applied to all
public safety employees, a 7% CWA contract negotiated increase applied to nonpublic safety
employees, a 20% increase in health benefit insurance, increase in Police Pension Contribution
from 2.0% to 13% of payroll, and inclusion of worker's comp insurance in operating costs. 31,872
(2. Operating Expenses -Increase -results from a slight increase in operating costs across the
board, offset by a decrease ii water/sewer costs and R&M-Vehicles. 1,086
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CITY OF SEBASTIAN, FLORIDA 2002-2003 ANNUAL BUDGET
PROGRAM BUDGET DESCRIPTION FOR THE COMMUNITY POLICING UNIT
STAFFING NATURE OF ACTIVITY
01-02 02-03 02-03
75.00% 75.00% Community Relations -Provide full police services to the Community. Conduct
surveys. Coordinate Community Service Volunteer Program Coordinate public
media segrr~nts. Provide commercial and residential security training sessions.
25.00% 25.00% Community Pol cinc - Prepare and implement public assistance/community
PERSONAL SERVICES SCHEDULE
COMMUNITY POLICING UNIT
Projected Proposed
Pay Position Years Expense Budget
Position Range Grade 00-01 01-02 02-03 01-02 02-03
Community Policing Officer 27,643/49,927 27 0.00 1.00 1.00 32,118 34,200
Clerical Assistant I 18,615/33,620 13 0.00 1.00 1.00 13,913 20,000
Crossing Guards Temp (7) 0.00 3.00 3.50 25,200 31,300
0.00 5.00 5.50
TOTAL SALARIES 71,231 85,500
Overtime 2,500 2,500
FICA Taxes 5,682 6,773
Clothing Allowance 540 540
Deferred Compensation 1,252 1,800
Chapter 185 Retirement 865 4,771
Group Health Insurance Premium 6,309 9,080
Dependant Health Ins Premium 3,714 5,580
Employee Assistance Program 46 46
Worker's Comp Insurance 7,421
Total Personal Services 92,139 124,011
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POLICE COMMUNITY POLICING UNIT
Code: 010044
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Number Description
FY 99/00
Actual
FY 00/Ol
Actual
FY 01/02
Budget Actual
to
5/31/02
FY 01/02
Projected FY 02/03
Adopted
Budget
PERSONAL SERVICES
511200 Regular Salaries 71,400 45,510 71,231 85,500
511400 Overtime 3,500 3,100 2,500 2,500
512100 FICA Taxes 5,695 3,610 5,682 6,773
S 12215 Clothing Allowance 540 360 . 540 540
512225 Deferred Compensation 1,260 372 1,252 1,800
512250 Chapter 185 Retirement 204 236 865 4,771
512301 Group Health Insurance Premium 6,350 3,492 6,309 9,080
512305 Dependant Health Ins Premium 3,800 1,754 3,714 5,580
512309 Employee Assistance Program 23 25 46 46
512400 Worker's Comp Insurance 0 7,421
TOTAL PERSONAL SERVICES 0 0 92,772 58,459 92,139 124,011
OPERATING EXPENDITURES
534000 Travel and Per Diem 1,000 100 100 500
534101 Telephone 2,485 377 633 696
534105 Cellular Telephone 0 360
534310 Electric 3,222 356 630 661
534320 Water/Sewer 757 757 757 197
534410 Pagers 101 70 101 9
534620 R 3~ M-Vehicles 2,000 74 1,000 400
534630 R & M -Office Equipment 300 0 300 300
534640 R & M-Operating Equipment 300 4 250 300
534650 R & M-Radio 500 152 500 600
534800 Promotional Activities 1,000 726 1,000 1,500
535200 Departmental Supplies 600 423 300 500
535210 Computer Supplies 200 109 200 300
535230 Small Tools and Equipment 1,350 264 1,000 1,000
535260 Gas and Oil 3,667 1,568 2,695 2,749
535270 Uniforms and Shoes 1,300 254 1,000 1,300
535275 Safety Equipment 100 23 100 200
535410 Dues and Memberships 70 20 40 70
535420 Books and Publications 80 30 30 80
535450 Training and Education 1,000 225 800 800
TOTAL OPERATING EXPENDITURES 0 0 20,032 5,532 11,436 12,522
CAPITAL OUTLAY
606400 Vehicles and Equipment 0 0
TOTAL CAPITAL OUTLAY 0 0 0 0 0 0
TOTAL COMMUNITY POLICING 0 0 112,804 63,991 103,575 136,533
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CITY OF SEEASTIAN, FLORIDA 2002-2003 ANNUAL aUDGET
CAPITAL OUTLAY SCHEDULE
COMMUNITY POLICING UNIT
Priority EXPENDITURES PER FISCAL YEAR
Number Description 2002-03 2003-04 2004-05 2005-06 2006-07 TOTAL
1 Laptop Computer 1,560 1,800 3,360
2 Power Point Projector 2,500 2,500
0 0 4,060 1,800 0 5,860
Note: Decrease in FY 01!02 reflects the reorganization of the Community Policing program from Road Patrol Division in order to provide cost center ,
information regarding the program The increase in FY 02/03 reflects increased personal services costs, including pension contribution funding and addition
of worker's comp costs.
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CITY OF SEBASTIAN, FLORIDA 2002-2003 ANNUAL BUDGET
CODE ENFORCEMENT DIVISION
The Code Enforcement Division enforces codes to ensure the beauty and character of the City by respondilig to
citizen complaints and self initiation enforcement. Also; provides support to the Code Enforcement Board,
admuusters and enforces the false alarm ordinance and assists residents with false alarm problems.
FISCAL YEAR 2002 ACCOMPLISIIMENTS
/ Have maintained compliance with city codes by warnings & citations.
/ Have maintanled high compliance rate of 95% with few cases going before the code board.
/ Have added clerical help who assists in record keepnlg and organization.
/ Increased the number of code uifractions acted upon by more than 10%.
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/ Hired another code officer who has increased the amount of calls handled.
/ New clerical position has brought the alarm program up to date.
/ Have calls routed to clerical staff during business hours when the officers are not available.
FISCAL YEAR 2003 GOALS AND OBJECTIVES
- Continue to unprove the overall effectiveness of Code Enforcement.
- Have clerical staff do more entries and inside work to allow the officers more time in the field.
- Maintain a high compliance rate.
- Educate other officers in code violations to enhance the number of violations addressed.
Note: Code Enforcement reorganized from Growth Management in May 2000.
PF.RF~IRMANC'F MFA~TTRF,~
Performance Indicators Actual
1999/2000 Actual
2000/2001 Budget
2001/2002 Projected
2002/2003
Water Violations 98 139 100 70
Parking Violations 65 351 70 400
Code Violations 1,144 704 600 1,500
Illegal Signs 34 55 35 70
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CITY OF SEBASTIAN, FLORIDA 2002-2003 ANNUAL BUDGET
CODE ENFORCEMENT DIVISION BUDGET SUMMARY
The proposed 2002-2003 budget for Code Enforcement is $97,772. This compares to the 2001-02 pro.
expenditures of $114,053, a decrease of $16,281 or 14.3%
Amended Projected
01-02 01-02 Proposed
Budget Expenditures 02-03 Difference
Personal Services 86,131 86,131 85,625 (506)
Operating Expenses 11,691 9,417 10,147 730
Capital Outlay 18,571 18,505 2,000 (16,505)
~ITotal ~ ,
Proposed 2002-03 Budget:
Major Current Level Changes from
2001-02 Projected Expenditures: Difference
1. Personal Services -Decrease -due to 6% CWA contracted negotiated increase for nonpublic
safety employees and a 20% increase in health insurance premiums, addition of worker's comp
insurance as well as addition of civilian code officer, offset by reorganization of patrol officer
back to patrol division. (506)
2. Operating Expenses -Increase -due to increases in travel and education, reallocated utility
costs from other divisions and R&M costs, offset by decreases in departmental supplies and
computer supplies. 730
3. Capital Outlay -Decrease -Necessary vehicle for operating purposes purchased in current
year offset by needed replacement of handheld radio units iii proposed fiscal year. (16,505)
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CITY OF SEBASTIAN, FLORIDA 2002-2003 ANNUAL BUDGET
PROGRAM BUDGET DESCRIPTION F'OR THE CODE ENFORCEMENT DIVISION
STAFFING NATZIRE OFACTIVITY
01-02 02-03 02-03
60.00% 65.00% Citizen Complaints -Respond to complaints of city ordinance violations and self-initiate codr
compliance and enforcement.
30.00%~ 25.00%~Re-inspections -Follow up on notices of violations to ensure compliance.
5.00%I 5.00%ICode Enforcement Board -Provide direct support to Code Enforcement Board for Cod.I
Enforcement hearings.
5.00%) 5.00%IDocumentation - To document complaints, as well as self-initiated actions, write reports an.!)
follow up letters prepare documentation for Code Enforcement Board.
' PERSONAL SERVICES SCHEDULE
CODE ENFORCEMENT DIVISION
Projected Proposed
Pay Position Years Expense Budget
Position Range Grade 00-O1 01-02 01-02 01-02 02-03
Code Enforcement Officer (CWA) 24,274/43,842 22 1.00 1.00 2.00 26,500 55,000
Code Enforcement Officer (PBA) 27,643/49.927 27 1.00 0.58 0.00 39,500 -
2.00 1.58 2.00
66,000 55,000
Overtirr~ 500 700
Clothing Allowance 540 200
FICA Taxes 5,087 4,276
Deferred Compensation 2,385 5,013
Chapter 185 Retirement 253 -
Group Health Insurance Premium 8,600 7,589
Dependant Health Ins Premium 2,850 3,638
Employee Assistance Program 46 46
Worker's Comp Insurance 9,163
Total Personal Services 86,261 85,625
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CODE ENFORCEMENT DIVISION
Code: 010045
Account
Number Description
FY 99/00
Actual
FY 00/Ol
Actual
FY Ol/02
Budget Actual
to
5/31/02
FY 01/02
Projected FY 02/03
Adopted
Budget
PERSONAL SERVICES
511200 Regular Salaries 23,843 53,022 68,100 38,969 66,000 55,000
511400 Overtime 17 1,774 1,000 263 500 700
512100 FICA Taxes 1,882 4,072 5,327 2,939 5,087 4,276
512215 Clothing Allowance 158 540 540 338 540 200
512225 Deferred Compensation 910 1,088 2,250 1,256 2,385 5,013
512250 Chapter 185 Retirement 2 975 213 253 253 0
512301 Group Health Insurance Premium 2,342 5,440 8,450 5,051 8,600 7,589
512305 Dependant Health Ins Premium 18 2,271 205 104 2,850 3,638
512309 Employee Assistance Program 17 40 46 29 46 46
512400 Worker's Comp Insurance 0 9,163
TOTAL PERSONAL SERVICES 29,189 69,222 86,131 49,202 86,261 85,625
OPERATING EXPENDITURES
534000 Travel and Per Diem 0 470 1,200 885 1,000 1,200
534101 Telephone 354 569 541 300 541 595
534105 Cellular Telephone 35 10 6 6 22
534120 Postage 5 0 100 20 140 240
534310 Electric 1,441 656 1,441 1,511
534320 Water/Sewer 269 145 269 331
534620 R & M-Vehicles 75 15 850 223 260 500
534630 R & M -Office Equipment 134 394 500 222 335 500
534650 R & M-Radio 50 200 25 75 200
534910 Clerk of Court Filing Fees 90
535200 Departmental Supplies 701 406 1,490 1,081 1,649 1,185
535210 Computer Supplies 107 830 804 1,000 500
535230 Small Tools and Equipment 395 500 132 432 800
535260 Gas and Oil 444 975 1,760 295 454 463
535270 Uniforms and Shoes 0 243 600 271 540 600
535410 Dues and Memberships 30 150 60 90 120
535420 Books and Publications 0 50 43 85 90
535450 Training and Education 65 380 1,200 795 1;100 1,200
TOTAL OPERATING EXPENDITURES 1,778 4,069 11,691 5,963 9,417 10,147
CAPITAL OUTLAY
606400 Vehicles and Equipment 0 0 18,571 18,505 18,505 2,000
TOTAL CAPITAL OUTLAY 0 0 18,571 18,505 18,505 2,000
TOTAL CODE ENFORCEMENT 30,967 73,291 116,393 73,670 114,183 97,772
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CAPITAL OUTLAY SCHEDULE
Equipment purchased in prior year:
Truck-1/2 Ton P/U 18,505
18,505
Note: Increase in FY 99/00 reflects the reorganization of the Code Enforcement program from the Growth Management Department for six months.
Decrease in FY 02/03 reflects the transfer of the Police Officer position to Road Patrol and replaced with a civilian code enforcement officer.
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CITY OF SEBASTIAN, FLORIDA 2002-2003 ANNUAL BUDGET
POLICE DETECTIVE DIVISION
The Police Detective Division is under the supervision of a Lieutenant and a sergeant and is staffed by four (4)
swoni investigators and one civilian LD. tecluucian. One investigator is assigned to the Countywide Multi-
Agency Crime Elunination Unit (MACE) managed by the Indian River County Sheriffs Office. The other three
investigators are assigned to cases involvuig crimes against persons, crimes against property and general
investigations. The LD. technician is the custodian of the evidence/property room and processes crime scenes
for evidence.
FISCAL YEAR 2002 ACCOMPLISHMENTS
/ Investigators responded efficiently and effectively to crunuial activity within the City of Sebastian.
/ Investigators were responsible for 15 arrests, 25 warrants and 60 cleared cases from 10JO1/Ol till 03/31/02
/ Investigators provided victims with appropriate victim assistance programs.
/ Case management was maintained efficiently and kept up to date, Investigators were assigned 158 cases
from 10/01 /01 to 03/31 /02
/ Our solution rate for 10/01/02 unti103/31/02 was 38°Io. Which is over the National and State average.
/ Investigators had at least 40 hours of trauiuig or professional development courses per person.
FISCAL YEAR 2003 GOALS AND OBJECTIVES
- Proficiently investigate all cases and maintain an effective case management system.
- Make certain victims are aware of their rights and informed of further developments.
- Ensure all Investigators are educated and knowledgeable in the functions of their positions.
PERFORMANCE MEASURES
Performance Indicators Actual
1999/2000 Actual
2000/2001 Budget
2001/2002 Projected
2002/2003
Burglary Investigations 99 102 80 110
Assault Investigations 212 194 135 145
Sexual Assault Investigations 1 9 2 10
Vehicle Theft Investigation 13 20 20 25
Robbery Investigations 1 3 3 5
Larceny Investigations 306 363 280 360
Juvenile Arrests 120 183 100 190
Murder/Attempted Murder Investigations 2 3 3 4
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CITY OF SEBASTIAN, FLORIDA 2002-2003 ANNUAL BUDGET
t POLICE DETECTIVE DIVISION BUDGET SUMMARY
The proposed 2002-2003 budget for Police Detectives is $485,712. This compares to the 2001-02 projec
expenditures of $429,352, an increase of $56,360 or 13.1%
Amended Projected
01-02 01-02 Proposed
Budget Expenditures 02-03 Difference
Personal Services 338,432 340,785 423,129 82,344
Operating Expenses 68,341 59,087 60,833 1,746
Capital Outlay 32,081 29,480 1,750 (27,730)
Total >
Proposed 2002-03 Budget:
Major Current Level Changes from
2001-02 Projected Expenditures: Difference
1. Personal Services -Increase -due to 6% PBA contract negotiated increase applied to all
public safety employees, a 7% CWA contract negotiated increase applied to nonpublic safety
employees, a 20% increase in health benefit insurance, increase in Police Pension Contribution
from 2.0% to 13% of payroll, and inclusion of worker's comp insurance in operating costs. 82,344
Operating Expenses -Increase -due to increases in professional services for the Treasure
past Joint Evidence Lab, an increase in Cellular service, electric, and slight increases in repair
sts, offset by decreases in travel and training costs and uniform costs. 1,746
3. Capital Outlay -Decrease -Necessary equipment for operating purposes purchased in current
year offset by needed replacement of a computer in proposed fiscal year. (27,730)
-88-
CITY OF SEBASTIAN, FLORIDA 2002-2003 ANNUAL BUDGET
PROGRAM BUDGET DESCRIPTION FOR THE POLICE DETECTIVE DIVISION
STAFFING NATURE OF ACTIVITY
01-02 02-03 02-03
65.00% 65.00% Investigations -Investigate reported criminal offenses, complete reports on same, conduct
interviews, review and assist in the prosecution of suspects.
10.00% 10.00% On Scene Investigations -Perform on-scene investigations and process crime scenes.
10.00% 13.00% Court Assistance -Obtaining warrants, State Attorney's Office depositions and appear
court.
10.00% 10.00% Investigations Assistance -Assist Uniform Division and other agencies with investigations.
5.00%I 2.00%ITraining and Professional Development.
PERSONAL SERVICES SCHEDULE
Projected Proposed
Pay Position Years Expense Budget
Position Range Grade 00-O1 01-02 02-03 01-02 02-03
Lieutenant 42,326/76,445 37E 1.00 1.00 1.00 49,427 52,900
Sergeants 34,401/62,132 30 1.00 1.00 1.00 44,902 52,000
Investigators, Including MACE 27,643/49,927 27 4.00 4.00 4.00 139,700 142,000
Evidence Technician 25,024/45,197 23 0.25 1.00 1.00 24,708 27,000
6.25 7.00 7.00
TOTAL SALARIES 258,737 273,900
Overtime 15,000 15,000
Clothing Allowance 7,240 7,240
FICA Taxes 21,495 22,655
Deferred Compensation 2,224 2,430
Chapter 185 Retirement 6,226 34,047
Group Health Insurance Prenuum 29,360 31,636
Dependant Health Ins Premium 342 8,371
Employee Assistance Program 161 161
Worker's Comp Insurance 27,689
Total Personal Services 340,785 423,129
-89-
t POLICE DETECTIVE DIVISION
(''nrle: 010047
f]
1
Account
Number Description
FY 99/00
Actual
FY 00/Ol
Actual
FY 01/02
Budget Actual
to
5/31/02
FY 01/02
Projected FY 02/03
Adopted
Budget
PERSONAL SERVICES
511200 Regular Salaries 219,305 211,151 261,050 158,521 258,737 273,900
511400 Overtime 17,156 13,521 15,000 11,552 15,000 15,000
512100 FICA Taxes 18,453 17,469 21,672 13,314 21,495 22,655
512215 Clothing Allowance 6,240 5,412 7,240 6,004 7,240 7,240
512225 Deferred Compensation 0 1 2,295 1,385 2,224 2,430
512250 Chapter 185 Retirement 5,264 5,571 1,264 1,509 6,226 34,047
512301 Group Health Insurance Premium 19,003 18,634 29,400 18,265 29,360 31,636
512305 Dependant Health Ins Premium 4,211 1,413 350 438 342 8,371
512309 Employee Assistance Program 138 125 161 106 161 161
512400 Worker's Comp Insurance 0 27,689
TOTAL PERSONAL SERVICES 289,770 273,297 338,432 211,094 340,785 423,129
OPERATING EXPENDITURES
533100 Professional Services 17,562 18,789 21,264 16,023 21,264 22,869
534000 Travel and Per Diem 1,658 2,657 6,000 3,259 5,500 4,000
534101 Telephone 3,466 4,427 4,259 2,798 4,259 4,685
534105 Cellular Telephone 1,375 1,440 4,758 3,293 4,758 5,181
534110 Internet Access 237 830 580 0 0 0
534115 On-line Services 1,325 0 1,500 485 1,425 1,500
534310 Electric 4,112 4,817 4,323 2,510 3,342 4,532
534320 Water/Sewer 316 258 269 145 269 331
534410 Pagers 616 675 160 116 160 113
534420 Equipment Leases 408 408 400 0 0 0
534620 R & M-Vehicles 1,417 2,492 1,800 874 1,435 1,800
534630 R & M -Office Equipment 1,786 250 1,000 90 500 800
534640 R & M-Operating Equipment 571 0 500 198 470 500
534650 R & M-Radio 235 300 960 0 500 960
535200 Departmental Supplies 2,969 2,849 2,800 2,034 3,700 3,700
535210 Computer Supplies 681 466 1,200 795 1,350 1,500
535230 Small Tools and Equipment 843 640 600 109 700 500
535260 Gas and Oil 3,929 3,879 7,068 1,441 2,070 2,112
535270 Uniforms and Shoes 1,582 1,900 2,100 880 1,500 200
535410 Dues and Memberships 250 95 500 20 90 250
535420 Books and Publications 592 47 300 95 295 300
535450 Trailing and Education 2,087 4,096 6,000 4,935 5,500 5,000
TOTAL OPERATING EXPENDITURES 48,017 51,315 68,341 40,100 59,087 60,833
CAPITAL OUTLAY
606400 Vehicles and Equipment 17,312 6,426 32,081 20,980 29,480 1,750
TOTAL CAPITAL OUTLAY 17,312 6,426 32,081 20,9$0 29,480 1,750
TOTAL POLICE DETECTIVES 355,099 331,038 438,854 272,174 429,352 485,712
-90-
ITY F T ~-
C • SEBASTIAN, FL•RI)A 2~~2-2~~3 ANNUAL zU)GE
CAPITAL OUTLAY SCHEDULE
POLICE DETECTIVE DIVISION ,
Priority EXPENDITURES PER FISCAL YEAR
Number Description 2002-03 2003-04 2004-05 2005-06 2006-07 TOTAL
1 Personal Computers 1,750 2,300 2,400 2,600 9,050
2 Portable radios/speaker mics/chargers 15,000 15,000
3 Digital Carrlera 1,500 1,800 3,300
4 Surveillance Equipment 2,000 2,000
5 Unmarked Vehicles (3) 48,000 48,000
6 Unmarked Vehicles (2) 32,000 32,000
7 Lap Top Computers (Replacerrlents) 2,500 2,500
1,750 56,300 47,000 2,400 4,400 111,850
II~
Equipment purchased in prior year:
Computer Voice Stress Analyzer $5,819
II
t
t
t
Note: Increase in FY 01/02 reflects the increasing costs of training and the Regional Crime Lab contribution.
-91-
t
1
CITY OF SEBASTIAN, FLORIDA 2002-2003 ANNUAL BUDGET
SUPPORT SERVICES DIVISION
The Support Services Division is responsible for the processing, distribution, and computer entries of incident
reports, citations, warnings, parking tickets, trespass warnings and other records processing incidental to police
records. The division also provides residents and officers with reports for court and insurance purposes, as well
as fmgerprnitnig residents when requested, tracking House Watch participants and providing Florida
Department of Law Enforcement (POLE) with Uniform Crune Reports (UCR). In addition, the division is
responsible for purchasing and coordination of Fleet maintenance.
This division is being created ui the Fiscal Year 2001-2002 budget year for purposes of creating a cost center to
track costs associated with record mauitenance, purchasing and Fleet maintenance for the Police Department.
FISCAL YEAR 2002 ACCOMPLISHMENTS
/ We are in the process of redesigning the records department to allow for more working space and to bring
the department up to the Florida League of City Standards. This will be completed by the end of the budget
year.
/ Vehicle purchasing and standardized repair and maintenance has been completed for the fiscal year 2002.
FISCAL YEAR 2003 GOALS AND OBJECTIVES
- Our goal for this budget year is to redesign the fingerprint room to accommodate our fourth records
employee who will direct and assist the public.
- This will allow communications to concentrate on dispatching calls and assisting officers on the radio.
j - This will allow records to give quality attention retrieving records and assisting public in person and on the
phone.
PF.RTinRMANfF. MF,A~TTRFS
_ ~._~ ~_~.____ . _- _._-___ _ _ - -
Performance Indicators Actual
1998/1999 Actual
1999/2000 Budget
2000/2001 Projected
2001/2002
-92-
CITY OF SEBASTIAN, FLORIDA 2002-2003 ANNUAL BUDGET
POLICE SUPPORT SERVICES DIVISION BUDGET SUMMARY
proposed 2002-2003 budget for Police Support Services is $284,037. This compares to the 2001-02
cted expenditures of $209,745, an increase of $74,292 or 35.1%
Amended Projected
01-02 01-02 Proposed
Budget Expenditures 02-03 Difference
Personal Services 188,174 187,660 222,344 34,684
Operating Expenses 21,467 21,234 24,193 2,959
Capital Outlay 1,851 851 37,500 36,649
Total 211,492 209,745 284,037 74,292
Proposed 2002-03 Budget:
Major Current Level Changes from
2001-02 Projected Expenditures: Difference
1. Personal Services -Increase -due to 6% PBA contract negotiated increase applied to all
public safety employees, a 7% CWA contract negotiated increase applied to nonpublic safety
employees, a 20% increase in health benefit insurance, increase in Police Pension Contribution
from 2.0% to 13% of payroll, and inclusion of worker's comp insurance in operating costs. 34,684
2. Operating Expenditures -Increase -results from increases in R&M -Operating Equipment
and Cellular phone, offset by decreases in computer supplies, small tools, publications and
pagers. 2,959
~3. Capital Outlay -Increase -cost associated with new records management system. 36,649
-93-
CITY OF SEBASTIAN, FLORIDA 2002-2003 ANNUAL BUDGET
PROGRAM BUDGET DESCRIPTION FOR THE SUPPORT SERVICES DIVISION
STAFFING NATURE OFACTIVITY
01-02 02-03 02-03
50.00% 50.00% Records Management -Processing, distributing and entering incident reports, citations,
warnings, parking tickets, trespass warnings, and other related records management for th
Divisions of the Police Department.
20.00% 20.00% Citizen Requests -Respond to citizen and agency requests for incident reports, accident
reports, and local checks by fax, mail or phone. Providing officers with information whe
requested, signing for, processing and entering subpoenas. Providing records information to
citizens in person or by phone.
10.00% 10.00% Reporting -Provide FDLE with UCR reports, update UCR, prepare and provide statistics,
update pin map.
5.00% 5.00% Fin~erprintina -Fingerprint residents when requested.
15.00% 15.00% Administrative -Mail correspondence to housewatch participants and to program donors,
collect copy fees, signoff citation fees and alarm fees.
100.00% 100.00%
PERSONAL SERVICES SCHEDULE
JPPORT SERVICES DIVISION
Pay
Position R~
:utenant 42,326/76,445
.cords Supervisor 26,570/47,989
~rical Assistant II 19,706/35,391
~rical Assistant I 18,615/33,620
Projected Proposed
Position Years Expense Budget
Grade 00-01 01-02 02-03 01-02 02-03
37E 0.00 1.00 1.00 55,730 59,700
25 0.00 1.00 1.00 27,510 29,500
15 0.00 1.00 1.00 19,473 21,000
13 0.00 2.00 2.00 38,624 41,500
0.00 5.00 5.00
TOTAL SALARIES 141,337 151,700
Overtime S00 500
FICA Taxes 10,892 11,685
Clothing Allowance 540 540
Deferred Compensation 7,798 13,099
Chapter 185 Retirement 1,393 7,761
Group Health Insurance Premium 20,969 22,346
Dependant Health Ins Premium 4,116 7,399
Employee Assistance Program 115 115
Worker's Comp Insurance 7,199
Total Personal Services 187,660 222,344
-94-
ITY OF SEBASTIAN, FLOffiDA 2002-2003 ANNUAL BUD ET '
POLICE SUPPORT SERVICES DIVISION
Code: 010048
Account
Number Description
FY 99/00
Actual
FY 00/01
Actual
FY 01/02
Budget Actual
to
5/31/02
FY 01/02
Projected FY 02/03
Adopted
Budget
PERSONAL SERVICES
511200 Regular Salaries 142,700 89,094 141,337 151,700
511400 Overtime 500 0 500 500
512100 FICA Taxes 10,996 6,610 10,892 11,685
512215 Clothing Allowance 540 360 540 540
512225 Deferred Compensation 7,915 4,854 7,798 13,099
512250 Chapter 185 Retirement 288 339 1,393 7,761
512301 Group Health Insurance Premium 21,000 14,001 20,969 22,346
512305 Dependant Health Ins Premium 4,120 2,741 4,116 7,399
512309 Employee Assistance Program 115 77 115 1 15
512400 Worker's Comp Insurance 0 7,199
TOTAL PERSONAL SERVICES 0 0 188,174 118,076 187,660 222,34-3
OPERATING EXPENDITURES
534000 Travel and Per Diem 1,000 337 1,000 1,000
534101 Telephone 2,434 1,599 2,434 2,677
534105 Cellular Telephone 210 142 210 660
534310 Electric 2,882 1,742 2,882 3,022
534320 Water/Sewer 269 145 269 331
534410 Pagers 101 70 101 0
534620 R & M-Vehicles 500 8 500 500
534630 R & M -Office Equipment 2,500 1,980 2,500 2,500
534640 R & M-Operating Equiprr~nt 1,000 30 1,000 5,500
534650 R & M-Radio 500 0 500 300
535200 Departmental Supplies 4,300 2>391 4,300 4,300
535210 Computer Supplies 2,500 669 2,500 1>000
535230 Small Tools and Equipment 1,142 250 1>142 700
535260 Gas and Oil 629 205 396 403
535270 Uniforms and Shoes 400 119 400 400
535420 Books and Publications 200 0 200 0
535450 Training and Education 900 160 900 900
TOTAL OPERATING EXPENDITURES 0 0 21,467 9,847 21,234 24,193
CAPITAL OUTLAY
606400 Vehicles and Equipment 1,851 851 851 37,500
TOTAL CAPITAL OUTLAY 0 0 1,851 851 851 37,500
TOTAL SUPPORT SERVICES 0 0 211,492 128,774 209,745 284,037
t
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i~
u
J
fi
-95-
CAPITAL OUTLAY SCHEDULE
SUPPORT SERVICES DIVISION
Priority
Number Description
1 Records Management System
Replacement
2 Monitors
3 Computers
EXPENDITURES PER FISCAL YEAR
2002-03 2003-04 2004-OS 2005-06 2006-07 TOTAL
36,300 36,300
1,200 1,200 2,400
2,400
850
Equipment purchased in prior year:
(1) Computer Replacement
$851
Note: Decrease in FY 01!02 reflects the reorganization of the Support Services program from the Administration Division in order to provide cost center
information regarding dre program The increase in FY 02/03 reflects increase) personal services costs, including pension contribution funding and addition
of workers comp costs.
-96-
CITY OF SEBASTIAN, FLORIDA 2002-2003 ANNUAL BUDGET
POLICE DISPATCH UNIT
The Police Dispatch Unit operates around the clock and takes calls for police service from the public, dispatches
calls to officers, provides informational services to officers, and monitors and records their activities. Dispatch
uses a number of state-of--the-art automated systems which are linked to statewide and nationwide databases.
FISCAL YEAR 2002 ACCOMPLISHMENTS
/ Met and achieved all goals and objectives for year 2002.
/ Remodeled dispatch to provide for enhanced operational functionality.
/ Made CJNET and FCIC/NCIC available to other terminals throughout the department.
/ Provided CJNET and FCIC/NCIC trauung for new employees.
FISCAL YEAR 2003 GOALS AND OBJECTIVES
- To provide efficient commuiucation operations for all emergency and non-emergency radio traffic.
- To monitor all radio traffic for: road patrol officers, detectives, code enforcement officers, administrators,
volunteers, and outside agency assistance requests.
- To enhance officer safety and efficient response to the public needs by trauung and equipping dispatchers.
PERFORMANCE MEASURES
Performance Indicators Actual
1999/2000 Actual
2000/2001 Budget
2001/2002 Projected
2002/2003
911 Calls Received 2,660 2,114 3,166
Code Violation Calls Received 787 780 863
Total Calls Received 30,929 28,790 27,438
Calls Per Dispatcher 3,866 3,599 3,049
-97-
t
t
1
r
CITY OF SEBASTIAN, FLORIDA 2002-2003 ANNUAL BUDGET
POLICE DISPATCH UNIT BUDGET SUMMARY
The proposed 2002-2003 budget for Police Dispatch is $384,002. This compares to the 2001-02 pro.
expenditures of $317,820, an increase of $66,182 or 20.4%
Amended Projected
01-02 01-02 Proposed
Budget Expenditures 02-03 Difference
Personal Services 290,777 284,805 314,386 29,581
Operating Expenses 30,842 30,153 32,116 1,963
Capital Outlay 3,250 2,862 37,500 34,638
Total 324,869 317>820 384,002 66,182
Proposed 2002-03 Budget:
Major Current Level Changes from
2001-02 Projected Expenditures: Difference
1. Personal Services -Increase -due to 7% CWA contract negotiated increase applied to all
nonpublic safety employees, a 20% increase in health benefit insurance, and inclusion of worker's
comp nisurance in operating costs. 29,581
2. Operating Expenses -Increase -results from increases in R&M-Operating Equipment,
telephone & 800 MHz lines, offset by decreases in R&M-Office Equipment, radios, departmental 1,963
Capital Outlay -Increase -results from addition of Computer Aided Dispatch System. 34,638 I
-98-
CITY OF SEBASTIAN, FLORIDA 2002-2003 ANNUAL BUDGET
PROGRAM BUDGET DESCRIPTION FOR THE POLICE DISPATCH UNIT
STAFFING NATURE OF ACTIVITY
01-02 02-03 02-03
50.00% 50.00% Dispatchinn -Receive and dispatch calls for police services, including felony in progress
emergency calls. Supply information to officers and callers. Record police action taken
calls for service.
25.00%~ 20.00%~Calls -Receive complaint calls from public and emergency 9-1-1 calls
15.00%I 20.00%IInformation retrieval -Check auto tags, VIN's, individuals, articles through the automated i
house records system and FCIC/NCIC systems. Send and receive LETS and fax messages.
5.00%I 5.00%
- Receive, document and dispatch code enforcement complaints.
5.00%~ 5.00%~Training and Professional Development.
PERSONAL SERVICES SCHEDULE
POLICE DISPATCH UNIT
Pay
Position Range Grade
Chief Communications Technician 26,570/47,989 25
Communication Technician 20,956/37,849 17
Communication Technician (P/T) (2) 20,956/37,849 17
Projected Proposed
Position Years Expense Budget
00-O1 01-02 02-03 01-02 02-03
1.00 1.00 1.00 28,728 32,300
6.00 8.00 8.00 169,083 183,000
1.00 0.00 0.00 - -
8.00 9.00 9.00
TOTAL SALARIES 197,811 215,300
Overtime 13,000 13,000
FICA Taxes 17,578 17,465
Deferred Compensation 18,973 20,547
Group Health Insurance Prenuum 35,802 39,894
Dependant Health Ins Premium 1,434 6,703
Employee Assistance Program 207 207
Worker's Comp Insurance 1,270
Total Personal Services 284,805 314,386
-99-
j
POLICE DISPATCH UNIT
Code: 010049
Account
Number Description
FY 99/00
Actual
FY 00/Ol
Actual
FY 01/02
Budget Actual
to
5/31/02
FY 01/02
Proiected FY 02/03
Adopted
Budget
PERSONAL SERVICES
511200 Regular Salaries 164,189 181,124 204,000 122,728 197,811 215,300
511400 Overtime 12,238 14,599 13,000 11,669 13,000 13,000
512100 FICA Taxes 14,199 15,449 16,600 10,196 17,578 17,465
512225 Deferred Compensation 10,689 15,668 19,530 11,386 18,973 20,547
512301 Group Health Insurance Premium 17,453 23,772 36,000 19,029 35,802 39,894
512305 Dependant Health Ins Premium 768 1,370 1,440 745 1,434 6,703
512309 Employee Assistance Program 165 188 207 127 207 207
512400 Worker's Comp Insurance 0 1,270
TOTAL PERSONAL SERVICES 219,701 252,170 290,777 175,880 284,805 314,386
OPERATING EXPENDITURES
534000 Travel and Per Diem 818 1,214 1,700 530 1,000 1,000
534101 Telephone 5,876 4,427 3,719 2,498 3,719 4,090
534108 800 MHZ Lines 4,442 4,709 5,257 3,052 5,257 5,860
534110 Internet Access 20 0 120 0 0 0
534115 Online Services 0 150 0 0 0
534310 Electric 4,111 4,817 2,882 1,742 2,882 3,022
534320 Sewer/Water 316 258 269 i45 269 331.
534410 Pager Leases 169 99 95 77 101 113
534420 Equipment Leases 3,790 4,500 4,500 2,625 4,500 4,500
534630 R & M-Office Equipment 760 400 2,000 43 2,000 1,000
534640 R & M-Operating Equipment 700 0 700 0 700 5,200
534650 R & M-Radios 477 113 2,700 80 2,000 1,500
535200 Departmental Supplies 2,315 2,609 2,800 807 3,000 1,500
dies 394 671 700 536 1,000 1,000
d Equipment 815 2,794 1,125 81 1,225 500
berslups 60 0 I25 0 500 500
lications 478 157 500 347 500 500
3ucation 759 1,206 1,500 1,159 1,500 1,500
EXPENDITURES 26,300 27,974 30,842 13,722 30,153 32,116
luipment 4,951 8,589 3,250 2,862 2,862 37,500
TLAY 4,951 8,589 3,250 2,862 2,862 37,500
~ATCH 250,952 288,733 324,869 192,464 317,820 384,002
-100-
CAPITAL OUTLAY SCHEDULE
POLICE DISPATCH UNIT
Priority
Number Description
1 Computer Aided Dispatch
2 Monitors
3 Replace Chairs
4 Add Personal Computer on LAN
5 FCIC/NCIC terminal replacement
6 Replace Personal Computer on LAN
EXPENDITURES PER FISCAL YEAR
2002-03 2003-04 2004-05 200-06 2006-07 TOTAL
36,300 36,300
1,200 1,200 2,400
1,700 1,700
2,100 2,100
2,100 2,100
2,100 2,100
Equipment purchased in prior year:
(2) Computer Replacements
$2,862
Police Dispatch U~ut
Per Capita Level of Service Costs
20.00 .. .....:.... N.w.~•,~.,~.,..M,...M...,..,,,......w.w,...yy... ,,..,,.~,,....,....~..,.
w 15.00 :; -
e
•.
; ;• .::: <>:is;:<>:>::>:: ;:;;<;:;;:; .::•>:•>:•;:..:: :.:....::>: •:>
~, 10.00 _ ... : ti
•
~
c
G
00
~
.
5.
r>..::..... . I t
;;:: ` .:..:.. :, ... ,; ::>?>::a :: .,. ...:::•:::•: •<^.
0.00
FP 96/97 FY 97/98 FY 98/99 FY 99!00 FY 00/Ol FY 01/02 FY 02/03
Note: Decrease in FY 00/O1 reflects the reclassification of two part-time positions to full-time in support of increasing efficiencies in the dispatch program
Service level increases in subsequent years reflect personal service cost increases.
-101-
n
CITY OF SEBASTIAN, FLORIDA 2002-2003 ANNUAL BUDGET ~
ENGINEERING DEPARTMENT
The Engineering Department admuusters all the City's Capital Improvements Program for construction of new
yifrastn:~cture systems and maintenance of existing infrastructure. The department provides technical support to
other departments and assists the public on enguieering-related issues.
FISCAL YEAR 2002 ACCOMPLISHMENTS
/ Restroom facilities three locations.
/ Barber Street Schumann Drive Roadway Improvements.
/ Partial paving completion.
/ Sidewalk Installation Fleming/Orange
/ Permit Review, Approval and Inspections
/ Signage -Various
/ Quick response to Citizens complaints and inquiries
/ Site Plan Review as directed by Growth Management
/ Internal department organizational and staffing matters
/ Storln water Utility matters
FISCAL YEAR 2003 GOALS AND OBJECTIVES
- Establish a program for quick response to citizen complaints and inquiries
- Review, approve and issue permits and work orders for drainage, driveways, & easements
- Signage -replacing all street signs in the City (1500 intersections)
- Site Plan Reviews as directed by Growth Management
- Project Management of capital projects (see Capital Improvement Project List)
Program Development for Stormwater Utility and other programs (see attached list)
i Various Initiatives
Ongoing Liaison, commuiucation and permitting matters with contractors, agencies and city staff
- Intenial Department organizational and staffing matters
i Development of the CDBG Grant
-102-
CITY OF SEBASTIAN, FLORIDA 2002-2003 ANNUAL BUDGET
PERFORMANCE MEASURES
Performance Indicators Actual
1999/2000 Actual
2000/2001 Budget
2001/2002 Projected
2002/2003
Citizen/Homeowner Inquires & Complaints: 275 300
Drainage/Basement Permits & Work Orders 75 125
Signage 500 5000
Site Plan Review 6 10
Project Management of Specific Capital Projects 10 20
Program Development 6 12
Driveway & Drainage Permits ~: Inspections 426 500
Ongoing Liaison, Communication & Permitting 3 4
Internal Department Matters 4 4
ENGINEERING DEPARTMENT BUDGET SUMMARY
The proposed 2002-2003 budget for Engnleernig is $408,482. This compares to the 2001-02 projected
expenditures of $316,900, an increase of $91,582 or 28.9%.
Amended Projected
01-02 01-02 Proposed
Budget Expenditures 02-03 Difference
Personal Services 303,287 283,696 380,731 97,035
Operating Expenses 21,290 20,944 26,191 5,247
Capital Outlay 13,334 12,260 1,560 (10,700)
Total 337,911 316,900 408,482 91,582
Proposed 2002-03 Budget:
Major Current Level Changes from
2001-02 Projected Expenditures: Difference
1. Personal Services -Increase -due to 7% CWA contract negotiated increase applied to all
nonpublic safety employees, a 20% nicrease in health benefit insurance, and inclusion of worker's
comp insurance in operating costs. 97,035
2. Operating Expenses -Increase -results from addition of 3 Nextel Phones, increases in
electric, repair costs, departmental supplies and training. 5,247
3. Capital Outlay -Decrease -due to necessary equipment such as, a car, handheld radio, and
laser level ,offset by the necessary replacement of one computer. (10,700)
-103-
CITY OF SEBASTIAN, FLORIDA 2002-2003 ANNUAL BUDGET
PROGRAM BUDGET DESCRIPTION FOR ENGINEERING DEPARTMENT
STAFFING NATURE OF ACTIVITY
01-02 02-03 02-03
15.00% 10.00% Departmental -Director planning, correspondence, citizen contact, purchasing, budgeting,
vavroll. management and supervision, records management and maintenance.
10.00% 10.00% Service Requests -Administration, Inspection and Work Order Preparation, Tracking.
15.00% 20.00% CaQtal Projects -Planning ,Design, Specifications Consultant Coordination Bidding
Contracts Construction Management inspections.
10.00% 10.00% Building Construction Activities -Drainage plan Reviews and Driveway Permitting, Rey
and inspections.
15.00% 10.00% Inspection -Track Inspections, Drainage & Driveways.
5.00% 5.00% Site Plans and Plat Reviews -Subdivision, Site Plan Reviews and Final Plat Reviews.
15.00% 10.00% Grant Administration -Administer various grants supporting the City's capital projects.
15.00% 10.00% Intergovernmental Coordination -Coordinate Interlocal agreements between the County on
joint projects and coordinate Joint Participation Agreements with State and federal agencies.
15.00%~Stormwater Utility -Plan, organize and implementation
-104-
CITY OF SEBASTIAN, FLORIDA 2002-2003 ANNUAL BUDGET
PERSONAL SERVICES SCHEDULE
Projected Proposed
Pay Position Ye ars Expense Budget
Position Range Grade 00-O1 01-02 02-03 01-02 02-03
City Engineer 55,017/99,366 84E 1.00 1.00 1.00 63,680 68,900
Engineering Technician 26,570/47,989 23 1.00 1.00 1.00 29,261 31,500
Construction Inspector 26,570/47,989 23 1.25 2.00 2.00 42,065 61,000
Administrative Assistant 22,911/41,380 20 0.92 1.00 1.00 27,620 30,000
Traffic Technician 21,569/38,956 18 1.00 1.00 1.00 27,524 29,500
Clerical Assistant II 19,706/35,591 15 1.00 0.00 0.00 - -
Teinporary Part-Time 0.75 1.25 1.50 26,000 38,100
6.92 7.25 7.50
TOTAL SALARIES 216,150 259,000
Overtime 3,000 4,000
FICA Taxes 16,765 20,150
Clothing Allowance 400 400
Deferred Compensation 17,384 20,277
Group Health Insurance Premium 25,210 27,254
Dependant Health Ins Premium 4,626 11,161
Employee Assistance Program 161 161
Worker's Comp Insurance 38,328
Total Personal Services 283.696 380.731
~
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' ENGINEERING DEPARTMENT
r.,.~a• m nn:~
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Account
Number Description
FY 99/00
Actual
FY 00/Ol
Actual
FY 01/02
Budget Actual
to
SI31/02
FY 01/02
Projected FY 02/03
Adopted
Budget
PERSONAL SERVICES
511200 Regular Salaries 171,968 194,225 232,300 135,326 216,150 259,000
511400 Overtime 3,612 2,868 2,500 2,436 3,000 4,000
511900 Project Personnel Svcs Transfer (56,463) 0 0
512100 FICA Taxes 13,971 15,581 17,993 10,325 16,765 20,150
512215 Clothing Allowance 400 400 400 400
512225 Deferred Compensation 8,836 15,808 18,867 10,005 17,384 20,277
512301 Group Health Insurance Premium 11,832 17,951 26,410 15,610 25,210 27,254
512305 Dependant Health Ins Premium 1,563 3,844 4,650 3,776 4,626 11,161
512309 Employee Assistance Program 94 119 167 86 161 161
512400 Worker's Comp Insurance 38,328
TOTAL PERSONAL SERVICES 155,413 250,396 303,287 177,964 283,696 380,731
OPERATING EXPENDITURES
533150 Engineering Services 1,698 250 3,000 2,763 3,000 3,000
534000 Travel and Per Diem 1,589 1,052 1,200 137 2,000 2,000
534101 Telephone 1,146 1,159 936 566 918 1,010
534105 Cellular Telephone 0 660 284 1,059 1,980
534120 Postage 26 133 168 64 403 455
534130 Express Mail 22 30 50 39 50 100
534310 Electric 1,278
534620 R & M-Vehicles 2,664 2,468 1,700 750 1,500 2,200
534630 R & M -Office Equipment 880 271 250 0 250 250
534640 R & M-Operating Equipment 134 413 700 33 150 500
534650 R & M-Radio 67 106 250 220 293 300
535200 Departmental Supplies 2,922 5,435 5,140 3,497 3,500 4,000
535210 Computer Supplies 911 302 250 320 583 617
535230 Small Tools and Equipment 1,575 666 500 306 500 500
535260 Gas and Oil 3,727 3,970 3,836 1,451 3,105 3,168
535270 Uniforms and Shoes 172 412 350 216 333 333
535410 Dues and Memberships 570 549 600 158 800 1,000
535420 Books and Publications 118 500 500 183 500 500
535450 Training and Education 651 1,174 1,200 140 2,000 3,000
TOTAL OPERATING EXPENDITURES 18,872 18,890 21,290 11,127 20,944 26,191
CAPITAL OUTLAY
606400 Vehicles and Equipment 2,808 8,714 13,334 12,260 12,260 1,560
TOTAL CAPITAL OUTLAY 2,808 8,714 13,334 12,260 12,260 1,560
TOTAL ENGINEERING 177,093 278,000 337,911 201,351 316,900 408,482
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CITY OF SEBASTIAN, FLORIDA 2002-2003 ANNUAL BUDGET '
CAPITAL OUTLAY SCHEDL'I,E
Priority EXPENDITURES PER FISCAL YEAR
Number Description 2002-03 2003-04 2004-OS 2005-06 2006-07 TOTAL
1 Computer 1,560 1,100 1,]00 1,560 5,320
2 Laser Level 3,200 3,200
3 Laser Printer 1,500 1,500 3,000
1,560 2,600 5,800 0 1,560 11,520
Equipment purchased in prior year:
(1) 800 Mhz Radio
(1) Topcon Laser 911
765
(1) Chevy Cavalier 11,349
13,025
Note: Increase in FY 02/03 reflects the addition of three intern temporary part-time positions and the addition of worker s comp costs to the pmgxam personal
services.
-107- '
CITY OF SEBASTIAN, FLORIDA 2002-2003 ANNUAL BUDGET
ENGINEERING DEPARTMENT
STORMWATER DIVISION
The Stormwater Division. is responsible for the control and maintenance of the City's stone water system
consisting of 280 lane miles of swales, 50 miles of ditches, 9 miles of canals and 275 catch basis/culvert
structures.
FISCAL YEAR 2003 GOALS AND OBJECTIVES
- Continue Side Swale Installations as needed.
Improve Maintenance of ditches by creating a spray program.
Continue cleaning major and minor ditches for drainage.
- Establish a Unit by Unit maintenance program for ditches, pipes, and swales.
PF.RF(IRMANC'.F. MEASURES
Performance Indicators Actual
1999/2000 Actual
2000/2001 Budget
2001/2002 Projected
2002/2003
Miles of swales N/A N/A N/A 280.0
Linear feet of swales reconstructed N/A N/A N/A 15,000
Miles of ditches maintained N/A N/A N/A 50.0
Catch basin and culverts maintained N/A N/A N/A 275
-108-
CITY OF SEBASTIAN, FLORIDA 200?-2003 ANNUAL BUDGET
ENGINEERING DEPARTMENT
STORMWATER DIVISION BUDGET SUMMARY
proposed 2002-2003 budget for the Stonnwater Utility is $831,460. Tlus compares to the 2001
ejected expenditures of $0, an uicrease of $831,460 or 100%.
Amended Projected
01-02 01-02 Proposed
Budget Expenditures 02-03 Difference
Personal Services 0 0 531,810 531,810
Operating Expenses 0 0 209,090 209,090
Capital Outlay 0 0 90,560 90,560
Total 0 0 831,460 831,460
Proposed 2002-03 Budget:
Major Current Level Changes from
2001-02 Projected Expenditures: Difference
1. Personal Services -Decrease -due to reorganization of drainage function from Public Works
to a Stormwater Utility Division, a 7% CWA contract negotiated increase applied to all
nonpublic safety employees, a 20% increase in health benefit insurance, and inclusion of worker's
comp insurance in operating costs. 531,810
2. Operating Expenses -Decrease -due to reorganization of drainage function from Public
Works to a Stormwater Utility Division under Engineering. In addition, increase results from
swale mowing contract from Parks Division, increases in R&M-Operating Equipment, fuel,
training, and enguieering costs. 209,090
3. Capital Outlay -Decrease -results from reorganization of drainage function from Public
Works to a Stormwater Utility Division under Engineering, along with a computer and vehicle
for the Stormwater Manager and a new long arm mower for backyard ditch/swale mowing. 90,560
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CITY OF SEBASTIAN, FLORIDA 2002-2003 ANNUAL BUDGET
PROGRAM BUDGET DESCRIPTION FOR THE STORMWATER UTILITY DIVISION
STAFFING NATURE OF ACTIVITY
01/02 02/03 02/03
60.00% Drainage Maintenance -Clean and spray stormwater swales, ditches and canals. Maintain 9
miles of large canals. Maintain SO miles of ditches, swales and side yard ditches.
30.00%ICatch basis, Manholes and Culverts -Hand clean and mow small drainage ditches.
150 catch basis and large/small culverts.
10.00% General Adnunistration -Preparation of budget, update service records. Maintain equipme
records. Review contracts and construction drawings on City contract work. Meet wi
public as necessary. Coordinate employee training and education.
PERSONAL SERVICES SCHEDULE
Projected Proposed
Pay Position Years Expense Budget
Position Range Grade 00-01 01-02 02-03 01-02 02-03
~rmwater Engineer 42,326/76,445 37E 0.00 0.00 1.00 44,600
aintenance Supervisors 26,570/47,989 25 0.00 0.00 3.00 100,000
aintenance Worker III 22,001/39,736 18 0.00 0.00 4.00 120,000
aintenance Worker II 20,772/37,516 16 0.00 0.00 3.00 66,000
aintenance Worker I 19,160/35,298 14 0.00 0.00 1.00 21,500
0.00 0.00 12.00
TOTAL SALARIES 0 352,100
Overtime
FICA Taxes
Clothing Allowance
Deferred Compensation
Group Health Insurance Premium
Dependant Health Ins Premium
Employee Assistance Program
Worker's Comp Insurance
Total Personal Services
4,500
27,364
1,100
32,193
53,563
22,349 ''
276
38,365
-110-
ENGINEERING DEPARTMENT
STORMWATER UTILITY DIVISION
Code: 010053
Account
Nwnber Descriation
FY 99/00
Actual
FY UO/O1
Actual
FY 01/02
Budget Actual
to
5/31/02
FY 01/02
Projected FY 02/03
Adopted
Bud et
PERSONAL SERVICES
511200 Regular Salaries 352,100
511400 Overtime 4,500
512100 FICA Taxes 27,364
512215 Clothing Allowance 1,100
512225 Deferred Compensation 32,193
512301 Group Health Insurance Premium 53,563
512305 Dependant Health Ins Premium 22,349
512309 Employee Assistance Program 276
512400 Worker's Comp Insurance 38,365
TOTAL PERSONAL SERVICES 0 0 0 0 0 531,810
OPERATING EXPENDITURES
533150 Engineering Services 5,000
533400 Other Contractual Services 30,000
533420 Pest/Weed Control/Mowin~ 49,000
534000 Travel and Per Diem 1,000
534101 Telephone 0
534105 Cellular Telephone 990
534120 Postage 100
534130 Express Mail 100
534310 Electric 1,772
534320 Water/Sewer 2g0
534380 Trash Pickup/Hauling, Etc. 5,000
534400 Rents and Leases 990
534420 Equipment Leases 3,000
534620 R & M-Vehicles 2,500
534630 R & M -Office Equipment 200
534640 R & M-Operating Equipment 25,000
534650 R & M-Radio 2,000
535200 Departmental Supplies 3,000
535210 Computer Supplies 200
535230 Small Tools and Equipment 2,500
535260 Gas and Oil 13,858
535270 Uniforms and Shoes 4,100
535275 Safety Equipment 1,500
535310 Road Materials & Supplies 10,000
535320 Sod 25,000
535350 Cement 10,000
535355 Culvert Pipe 8,000
535410 Dues and Memberships 300
535420 Books and Publications 200
535450 Training and Education 3,500
TOTAL OPERATING EXPENDITURES 0 0 0 0 0 209,090
CAPITAL OUTLAY
606400 Vehicles and Equipment 90,560
TOTAL CAPITAL OUTLAY 0 0 0 0 0 90,560
TOTAL STORMWATER UTILITY 0 0 0 0 0 831,460
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CAPITAL OUTLAY SCHEDULE
Priority
Number Description
1 Tractor & Long Arm Mower
2 Computer
3 Pickup Truck
4 Menzi Muck
5 Brush Truck
6 Compressor and Jackhammer
7 Spreader Box
8 Kaiser Excavator
9 Dozer
10 Dump Truck
EXPENDITURES PER FISCAL YEAR
2002-03 2003-04 2004-05 2005-06 2006-07 TOTAL
5,000 75,000
1,560 1,560 3,120
14,000 16,000 0
120,000 120,000
55,000 55,000
12,000 12,000
4,000 4,000
150,000 150,000
110,000 110,000
120,000 120,000
90.560 221,000 120,000 110,000 137,S6U 64y,1"~U ~
Note: Increase in FY 02/03 reflects [}re reorgarilza[ion of the drtinage program of dre Public Works department to a dedicated Stornrwater Utility division for
cost center effectiveness.
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CITYOF
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HOME OF PELICAN ISLAND
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CITY OF SEBASTIAN, FLORIDA 2002-2003 ANNUAL BUDGET
PUBLIC WORKS DEPARTMENT
ROADS AND MAINTENANCE DIVISION
The Roads and Maintenance Division is responsible for the repair and maintenance of the public streets and
right-of-ways, public buildings and public infrastructures such as, docks, piers, boat ramps, and sidewalks, also
provides heavy construction support to other departments as needed.
FISCAL YEAR 2002 ACCOMPLISHMENTS
/ Completion of the Clock Tower
/ Completion of the Garage Addition
/ Completion of addition City of Sebastian signs
/ Completion of 12,258 linear feet of swale work
/ Completion of 1,165 linear feet of side yard installations
/ Cleaned and dug out 25,615 linear feet of ditches
/ Did regular pothole maintenance
/ Assisted Parks and Airport and loaned personnel to Engineering as needed.
FISCAL YEAR 2003 GOALS AND OBJECTIVES
- Establish Regular Maintenance Program for City Buildings.
- Establish Regular Mauitenance Program for City Structures such as, docks, piers, and ramps.
- Improve street maintenance program, i.e. potholes, edging, sweeping, vacuuming, curbing, and sidewalks.
- Contuiue assisting other departments as needed.
- Continue training programs
n~u~nur~r A NrF 1VTT,` A QTTRF.C
_ ~___ ~_~.____ . __ _
Performance Indicators Actual
1999/2000 Actual
2000/2001 Budget
2001/2002 Projected
2002/2003
Miles of Paved Roads 150.0 150.5 150.5 150.5
Parking Lots Maintained
Miles of Swales 6
280 9
280 9
280 10
N/A
Luiear Feet of Swales Reconstructed 66,562 12,258 8,400 N/A
Miles of Ditches Maintained 50 50 50 N/A
Catch Basins and Culverts Maintained 180 225 248 N/A
-114-
CITY OF SEBASTIAN, FLORIDA 2002-2003 ANNUAL BUDGET
PUBLIC WORKS DEPARTMENT
ROADS AND MAINTENANCE DIVISION BUDGET SUMMARY
The proposed 2002-2003 budget for the Roads and Maintenance Division is $621,632. This compares to the
2001-02 projected expenditures of $1,124,430, a decrease of $502,798 or 44.7°Io.
Amended Projected
O 1-02 O l -02 Proposed
Budget Expenditures 02-03 Difference
Personal Services 856,115 811,084 517,867 (293,217)
Operating Expenses 234,749 228,569 74,705 (153,864)
Capital Outlay 74,243 84,777 29,060 (55,717)
Total 1,165,107 1,124,430 621,632 (502,798)
Proposed 2002-03 Budget:
Major Current Level Changes from
2001-02 Projected Expenditures:
1. Personal Services -Decrease -due to reorganization of drainage function to a Stormwater
Utility Division, offset by a 7% CWA contract negotiated increase applied to all nonpublic safety
employees, a 20% increase in health benefit insurance, and niclusion of worker's comp insurance
in operating costs.
2. Operating Expenses -Decrease -due to reorganization of drainage function to a Stormwater
Utility Division under Engineering.
I3. Capital Outlay -Decrease -results from reorganization of drainage function to a Stormwater
Utility Division under Engineering, offset by vehicle replacement and other necessary equipment.
(55,717) ,
Difference
(293,217) ~
(153,864)
_115_ i
CITY OF SEBASTIAN, FLORIDA 2002-2003 ANNUAL BUDGET
PROGRAM BUDGET DESCRIPTION FOR THE ROADS AND MAINTENANCE DIVISION
STAFFING NATZIRE OF ACTIVITY
01-02 02-03 02-03
10.00% 50.00% Streets and Alleyways -Maintain 150 miles of paved streets. Maintain 7 (seven) muiucipaIly
owned parking areas. Perform repairs to streets and roadways that are damaged due to
deterioration.
50.00%I 0.00%IDrainaae Maintenance -Clean and spray stormwater swales, ditches and canals. Maintain
miles of lame canals. Maintain 50 miles of ditches, swales, and side yard ditches.
30.00%I 0.00%ICatch Basins, Manholes and Culverts -Hand clean and mow small drainage
Maintain 150 catch basins and large/small culverts.
30.00%IGeneral Maintenance -Maintenance three buildings, two docks, two piers, two boat ramps,)
and twenty miles of sidewalks.
x.00% 10.00% General Administration -Preparation of budget, update service records. Maintain equips
records. Review contracts and construction drawings on City Contract work. Meet
public as necessary. Coordinate emnlovee trainins and education.
5.00% 10.00% Assisting other C~ Departments -Lift heavy material with cranes, repair roadways
sidewalks following storm damage, transport heavy equiprr~nt and supplies to work-sites
grade parks and balltlelds.
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CITY OF SEBASTIAN, FLORIDA 2002-2003 ANNUAL BUDGET
PERSONAL SERVICES SCIiEDULE
(ROADS AND MAINTENANCE DIVISION
Projected Proposed
Pay Position Years Expense Budget
Position Range Grade 00-01 01-02 02-03 01-02 02-03
Public Works Director 55,017/99,366 84E 1.00 1.00 1.00 58,220 64,800
Public Works Superintendent 37,818/68,303 35E 1.00 1.00 1.00 42,238 46,400
Administrative Assistant 22,911/41,380 20 1.00 1.00 0.00 31,732 0
PW Operations Coordinator 26,570/47,989 25 0.00 0.00 1.00 0 36,500
Maintenance Supervisors 26,570/47,989 25 4.00 4.00 1.00 120,219 29,000
Maintenance Worker III 21,569/38,956 18 5.00 5.00 2.00 116,385 54,000
Maintenance Worker II 20,365/36,781 16 4.25 5.00 1.00 102,787 22,000
Maintenance Worker I 19,160/34,606 14 5.75 5.00 3.00 98,687 64,500
Administrative Aide 20,772/37,516 6B 0.00 1.00 1.00 26,892 29,000
Clerical Assistant II (P/T) 9,852/17,795 15 0.50 0.50 0.50 12,181 13,500
22.50 23.50 11.50
TOTAL SALARIES 609,341 359,700
Overtime 7,500 3,000
FICA Taxes 51,176 27,800
Clothing Allowance 2,000 700
Deferred Compensation 52,131 31,491
Group Health Insurance Premium 72,415 49,310
Dependant Health Ins Premium 15,991 23,045
Employee Assistance Program 530 253
Worker's Comp Insurance 22,568
Total Personal Services 811,084 517,867
Note: Drainage function reorganized to Stormwater Utility Division under Engineering Department.
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PUBLIC WORKS DEPARTMENT
ROADS AND MAINTENANCE DIVISION
Code: 010052
Account
Number Description
FY 99/00
Actual
FY 00/Ol
Actual
FY 01/02
Budget Actual
to
5/31/02
FY 01/02
Projected FY 02/03
Adopted
Budget
PERSONAL SERVICES
511200 Regular Salaries 529,278 539,835 619,400 377,254 609,341 359,700
511400 Overtime 7,174 7,776 7,500 7,175 7,500 3,000
511900 Project Persoimel Svcs Transfer (7,674) 0
512].00 FICA Taxes 42,842 41,627 48,088 28,036 51,176 27,800
512215 Clothing Allowance 1,700 1,700 2,000 700
512225 Deferred Compensation 39,476 46,386 56,574 33,636 52,131 31,491
512301 Group Health Insurance Premium 68,301 67,189 96,000 60,435 72,415 49,310
512305 Dependant Health Ins Premium 14,735 19,518 26,300 17,398 15,991 23,045
512309 Employee Assistance Program 526 501 553 363 530 253
512400 Worker's Comp Insurance 22,568
TOTAL PERSONAL SERVICES 694,658 722,832 856,115 525,997 811,084 517,867
OPERATING EXPENDITURES
533400 Other Contractual Services 3,762 5,091 3,750 3,103 4,000 1,500
533420 Pest/Weed ControUMowing 29,745 13,484 50,653 13,767 35,000 0
534000 Travel and Per Diem 1,956 3,324 4,000 1,494 4,000 3,000
534101 Telephone 1,750 2,016 1,229 725 1,229 1,352
534105 Cellular Telephone 457 1,116 874 759 1,007 1,108
534120 Postage 179 103 98 77 113 125
534310 Electric 3,086 3,825 4,247 2,577 4,247 1,410
534320 Water/Sewer 0 472 410 239 410 590
534380 Trash Pickup/Hauling, Etc. 9,545 8,209 10,000 9,233 12,000 5,000
534400 Rents and Leases 555 1,980 1,980 1,320 1,980 990
534410 Pagers 216 170 0 0 0
534420 Equipment Leases 3,761 1,282 5,000 524 3,000 1,500
534620 R & M-Vehicles 3,283 9,795 5,000 3,349 5,000 2,500
534630 R & M-Office Equipment 84 196 150 0 150 150
534640 R & M-Operating Equipment 52,567 25,138 26,000 16,595 30,000 10,000
534650 R & M-Radio 2,903 983 1,000 1,058 2,000 1,000
535200 Departmental Supplies 14,602 13,673 9,000 7,815 9,000 6,000
535230 Small Tools and Equipment 7,467 12,218 9,000 5,316 9,000 2,500
535260 Gas and Oil 28,518 24,932 27,995 12,585 21,320 12,792
535270 Uniforms and Shoes 5,717 5,863 5,113 3,296 5,113 3,688
535275 Safety Equipment 1,641 1,908 1,500 1,126 1,500 1,000
535310 Road Materials & Supplies 16,214 24,963 11,825 7,728 20,000 5,000
535320 Sod 42,355 17,211 25,000 17,751 30,000 5,000
535350 Cement 19,150 12,634 17,000 10,757 15,000 5,000
535355 Culvert Pipe 14,646 8,629 8,000 3,608 8,000 0
535410 Dues and Memberships 98 210 425 216 300 300
535420 Books and Publications 0 394 500 0 200 200
535450 Training and Education 770 2,499 5,000 1,407 5,000 3,000
TOTAL OPERATING EXPENDITURES 265,027 202,318 234,749 126,425 228,569 74,705
CAPITAL OUTLAY
606400 Vehicles and Equipi~nt 4,085 42,002 74,243 9,580 84,777 29,060
TOTAL CAPITAL OUTLAY 4,085 42,002 74,243 9,580 84,777 29,060
TOTAL ROADS & DRAINAGE 963,770 967,152 1,165,107 662,002 1,124,430 621,632
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CAPITAL OUTLAY SCHEDULE
Priority
Number Description
1 Walkbehind saw
2 Bobcat Attachments
3 Computer
4 Pickup Truck
5 Brush Truck
6 Recycler
EXPENDITURES PER FISCAL YEAR
2002-03 2003-04 2004-OS 2005-06 2006-07 TOTAL
2,500 2,500
10,000 10,000
1,560 1,560 3,120
15,000 15,000•
55,000 55,000
250,000 250,000
0
29,060 55,000 250,000 0 1,560 335,620 ~
Equipment purchased in prior year:
(8) 800 Mhz Radios $7,286
Concrete Saw 664
Sterling Chassis M8500 Truck 41,775
Low Boy Trailer 27,000
John Deere Rotary Cutter 855
Plasma Cutter 775
78,355
Note: Decrease in F1' 02/03 reflects the reorganization of the drainage program of this division to a dedicated Stormwater Utility division for cost
center effectiveness under the Engineering department.
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CITY OF SEBASTIAN, FLORIDA 2002-2003 ANNUAL BUDGET
PUBLIC WORKS DEPARTMENT'
BUILDING MAINTENANCE DIVISION
The Building Maintenance Division is responsible for maintau>;ng all City-owned facilities and administering
several contracts related to tnaintauung these facilities.
FISCAL YEAR 2002 ACCOMPLISHMENTS
/
/ Replaced Cemetery Gazebo Roof and Benches. Painted Concrete
Offi
d
ce
s
Remodeled Police Department Recor
/ Remodeled Police Department Dispatch Center
i / Built new ofl3ce >ll City Hall for Human Resources
/ New Lighting installed at Riverview Park
/ One employee trained for air conditionuig mauitenance
/ New security lighting at Barber Street Sports Complex
FISCAL YEAR 2003 GOALS AND OBJECTIVES
- Mauitaui and repair all City owned buildings and facilities.
- Supervise and recommend outside contractors for various jobs within the City.
- Support and assist other departments or divisions with general repairs and services.
- Educate and train current personnel in general maintenance procedures and requirements.
- Manage City Hall Renovation.
pFUFnuivraNrF MF.A~TIRF'~
Performance Indicators Actual
1999/2000 Actual
2000/2001 Budget
2001/2002 Projected
2002/2003
# of Facilities and Sites Maintained 33 39 39 41
Total Square Footage Maintained
Total # of Work Orders Completed 58,328
210 60,328
296 60,328
350 61,418
525
Total Buildng Expense per Square Foot 2.78 2.82 3.19 3.62
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CITY OF SEBASTIAN, FLORIDA 2002-2003 ANNUAL BUDGET
PUBLIC WORKS DEPARTMENT
BUILDING MAINTENANCE DIVISION BUDGET SUMMARY
The proposed 2002-2003 budget for Building Maintenance is $222,315. This compares to the 2001
projected expenditures of $191,111, an increase of $31,204 or 16.3%.
Amended Projected
01-02 01-02 Proposed
Budget Expenditures 02-03 Difference
Personal Services 144,184 143,325 164,352 21,027
Operating Expenses 47,156 44,826 42,913 (1,913)
Capital Outlay 5,803 2,960 15,050 12,090
Total 197,143 191,111 222,315 31,204
Proposed 2002-03 Budget:
Major Current Level Changes from
2001-02 Projected Expenditures: Difference
1. Personal Services -Increase -due to 7% CWA contract negotiated increase applied to all
nonpublic safety employees, a 20% increase in health benefit insurance, and inclusion of worker's
comp insurance in operating costs. 21,027
2. Operating Expenses -Decrease -due to decreases in other contractual services, water/sewer,
R&M-Buildings, pagers, and trauung, offset by increases in cellular telephone, electric, cleaning
supplies, and small tools. (1,913)
'~~,3. Capital Outlay -Increase -Necessary purchases of equipment for safety and efficiency. 12,090
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CITY OF SEBASTIAN, FLORIDA 2002-2003 ANNUAL BUDGET
PROGRAM BUDGET DESCRIPTION FOR THE BUILDING MAINTENANCE DIVISION
STAFFING NATURE OF ACTIVITY
01-02 02-03 02-03
95.00% 60.00% Pro ert Maintenance -Provide continuous maintenance and repair to all City buildings and
facilities. These maintenance and repair activities are in the following disciplines:
Design/Construction, Electrical, Painting, Plumbing, Cabinetry, Carpentry, and General
5.00% 5.00% General Adnunistrative -Supervise City facility contractors to ensure contractual obligatic
are enforced, provide general administrative duties to ensure overall efficient operation
City owned facilities, preparation of budget.
35.00%IJanitorial Services -Perform duties such as supporting community activities and
offices, furniture and providing janitorial services for all City facilities.
100.00% I 100.00%
PERSONAL SERVICES SCHEDULE
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BUILDING MAINTENANCE DIVISION
Projected Proposed
pay Pos ition Years Expense Budget
Position Range Grade 00-01 01-02 02-03 01-02 02-03
Building Maintenance Supervisor 26,570/47,989 25 1.00 1.00 1.00 26,688 29,500
Building Maintenance Technician 20,365/39,393 16 1.00 1.00 1.00 29,130 30,500
Maintenance Worker I 19,160/34,606 14 2.00 2.00 2.00 41,246 44,500
TOTAL SALARIES
Overtirr~
FICA Taxes
Clothing Allowance
Deferred Compensation
Group Health Insurance Premium
Dependant Health Ins Premium
Employee Assistance Program
Worker's Comp Insurance
Total Personal Services
97,064 104,500 ~
7,800 7,800
8,045 8,614
300 300
9,465 10,134
16,942 17,781
3,617 5,653
92 92
9,478
143,325 164,352
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BUILDING MAINTENANCE DIVISION
Code: 010056
Account
Number Description
FY 99/00
Actual
FY 00/Ol
Actual
FY 01/02
Budget Actua(
to
5/31/02
FY 01/02
Projected FY 02/03
Adopted
Budget
PERSONAL SERVICES
511200 Regular Salaries 82,205 83,755 97,700 60,834 97,064 104,500
511400 Overtime 6,142 7,941 7,800 4,151 7,800 7,800
511900 Project Personnel Svcs Transfer (125)
512100 FICA Taxes 7,157 7,050 8,094 4,795 8,045 8,614
512215 Clothing Allowance 300 300 300 300
512225 Deferred Compensation 6,649 7,932 9,548 5,848 9,465 10,134
513101 Group Health Insurance Premium 12,188 12,125 17,000 11,136 16,942 17,781
513105 Dependant Health Ins Premium 3,187 3,111 3,650 2,411 3,617 5,653
513109 Employee Assistance Program 92 86 92 61 92 92
512400 Worker's Comp Insurance 9,478
TOTAL PERSONAL SERVICES 117,495 122,000 144,184 89,536 143,325 164,352
OPERATING EXPENDITURES
533400 Other Contractual Services 1,404 757 600 220 600 870
533410 Environn~ntal Services 2,725 3,006 2,010 368 600 600
533415 Janitorial Services 151 400 1,300 0 1,300 1,300
533420 Pest/Weed Control 1,187 1,163 1,200 680 1,200 1,200
534000 Travel and Per Diem 354 283 1,200 0 1,200 600
534105 Cellular Telephone 938
534310 Electric 6,022 5,576 6,211 3,683 6,232 6,544
534320 Water/Sewer 3,127 2,596 3,702 566 3,754 1,334
534380 Trash Pickup/Hauling, Etc. 160 597 700 403 555 670
534410 Beepers and Pagers 108 108 124 77 125 0
534610 R & M -Buildings 9,957 19,236 10,000 6,406 10,000 9,000
534620 R & M-Vehicles 879 453 500 272 500 500
534640 R & M-Operating Equipment 1,871 376 350 42 350 350
534650 R & M-Radio 257 198 300 0 300 600
535200 Departmental Supplies 859 553 600 473 600 665
535220 Cleaning Supplies 6,005 6,343 7,000 4,331 7,000 7,500
535230 Small Tools and Equipment 1,648 889 2,969 2,274 2,500 3,500
535250 Building Supplies 3,517 2,679 2,500 1,556 2,500 2,500
535260 Gas and Oil 1,279 1,232 1,500 722 1,120 1,142
535270 Uniforms and Shoes 1,003 1,371 1,140 685 1,140 1,350
535420 Books and Publications 99 250 0 250 250
535450 Training and Education 1,970 1,095 3,000 35 3,000 1,500
TOTAL OPERATING EXPENDITURES 44,483 49,010 47,156 22,793 44,826 42,913
CAPITAL OUTLAY
606400 Vehicles and Equipment 6,773 3,106 5,803 2,961 2,960 15,050
TOTAL CAPITAL OUTLAY 6,773 3,106 5,803 2,961 2,960 15,050
TOTAL BUILDING MAINTENANCE 168,751 174,116 197,143 115,290 191,111 222,315
-123-
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' ITY F SEBASTI~
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CAPITAL OUTLAY SCHEDULE
BUILDING MAINTENANCE DIVISION
Priority
Number Description
1 Tables for Community Center
2 Chiller /Coils for PD A/C
3 Computer
4 Replacement Truck
EXPENDITURES PER FISCAL YEAR
2002-03 2003-04 2004-05 2005-06 2006-07 TOTAL
3,900 3,900
10,000 10,000
1.150 1,150 2,300
20,000 22,000 42,000
15,050 20,000 0 22,000 1,150 58,200
Equiprr~nt purchased in prior year:
(2) 800 Mhz Radios
Floor Buffer
$ 1,822
620
2,442
Public Wor1c5 Department -Building Maintenance Division
Per Capita Level of Service Costs
Note: Increase in FY 02/03 reflects normal personal services costs and necessary capita] purchases for increased efficiencies.
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FY 97/98 FY 98/99 FY 99/00 FY 00/O1 FY 01/02 FY 02/03
CITY OF SEBASTIAN, FLORIDA 2002-2003 ANNUAL BUDGET
PUBLIC WORKS DEPARTMENT
PARKS AND RECREATION DIVISION
The Parks and Recreation Division is responsible for all mairitenance and upkeep of the City parks and
landscape areas. Responsibilities include upkeep of restroom facilities in 9 parks, landscape maintenance, tree
maintenance, planting and removal, maintenance and care of hedges, aimuals and trees, and provision for tree
trimming and removal of trees withal the City-owned right-of--ways. Additionally, Parks assists in repairs to the
playground/picnic facilities to assure safety and appearance for the citizens, leagues, clubs, and visitors and
provides daily maintenance to 7 baseball softball fields and football soccer fields. In addition, the division is
responsible for all irrigation of the City-owned parks and landscaped areas. Maintains medians on U.S. land
Schumann Drive.
FISCAL YEAR 2002 ACCOMPLISHMENTS
/ Improved Landscaping at City Hall.
/ New Irrigation and Landscaping around Clock.
/ New benches on Indian River Drive and Riverview Park.
/ New Trash Receptacles throughout City.
/ Installed electric and water lines to new restrooms.
/ Painted, installed new fence and landscaping to creative playground.
/ Installed new lighting at skate facility.
/ Installed drinking fountains at B.S.S.C.
/ Upgraded irrigation system at City Hall.
/ Removed pepper trees from City Parks.
FISCAL YEAR 2003 GOALS AND OBJECTIVES
- Replace old picnic tables, benches and trash receptacles.
- Add new landscaping and trees in medians and parks.
- Implement park development plan.
- Upgrade irrigation systems in Parks and City Grounds.
- Continue quality maintenance and beautification.
Continue pepper tree eradication on city properties.
- Implement an Active Recreation Program at the Sebastian Community Center.
PERFORMANCE MEASURES
Performance Indicators Actual
1999/2000 Actual
2000/2001 Budget
2001/2002 Projected
2002/2003
Right-of-way Mowing 150 Miles 150 Miles 150 Miles N/A
Large Park Areas 46 Acres 46 Acres 50 Acres 39 Acres
Sports Complex 14 Acres 14 Acres 14 Acres 14 Acres
City Grounds 7 Acres 7 Acres 7 Acres 7 Acres
Medians and Walkways 4 miles 4 miles 5 miles 5 miles
Ditch Mowirig ~ 50 miles N/A
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CITY OF SEBASTIAN, FLORIDA 2002-2003 ANNUAL BUDGET
PUBLIC WORKS DEPARTMENT
PARKS AND RECREATION DIVISION BUDGET SUMMARY
(The proposed 2002-2003 budget for Parks & Rec is $727,635. This compares to the 2001-02 proj
expenditures of $606,624, an increase of $121,011 or 19.9%.
Amended Projected
01-02 01-02 Proposed
Budget Expenditures 02-03
Personal Services 432,707 432,323 517,873
Operating Expenses 175,289 142,305 154,446
Capital Outlay 34,565 31,996 55,316
Total 642,561 606,624 727,635
Proposed 2002-03 Budget:
Major Current Level Changes from
2001-02 Projected Expenditures:
1. Personal Services -Increase -due to 7% CWA contract negotiated increase applied to all
nonpublic safety employees, a 20% increase in health benefit insurance, inclusion of worker's
comp nisurance in operating costs and the addition of one recreation leader and three temporary
par-time recreation aids for the community center.
2. Operating Expenses -Increase -results from projected increases in fixed utility costs, R&M-
Vehicles, R&M-Grounds Maintenance and Parks Facilities for park benches and trash
receptacles, and safety equipment, offset by decreases in swale mowing contract (to Stormwater
Utility Division) and R&M-Operating Equipment.
3. Capital Outlay -Increase -Replacement of two pickup trucks and the Sprinkler System
computer, and a new front deck mower.
Difference
12,141
23,320
Difference
85,550
12,141
23,320 ~
-126-
CITY OF SEBASTIAN, FLORIDA 2002-2003 ANNUAL BUDGET ,
a
Note: Streets and Right-of--way mowing contracted out to third party vendor and reorganized to the
Stormwater Utility Division.
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CITY OF SEBASTIAN, FLORIDA 2002-2003 ANNUAL BUDGET
PERSONAL SERVICES SCHEDULE
REC D
Projected Proposed
Pay Position Years Expense Budget
Position Range Grade 00-01 01-02 02-03 01-02 02-03
Parks Superintendent 37,817/68,303 35E 1.00 1.00 1.00 35,533 38,100
Parks Supervisor 26,570/47,989 25 1.00 1.00 1.00 28,705 32,500
Foreman 22,911/43,449 20 2.00 2.00 2.00 52,192 55,500
Maintenance Worker III 21,569/40,904 18 2.00 2.00 0.00 60,210 -
Maintenance Worker II 20,365/37,516 16 3.00 3.00 4.00 69,971 96,000
Maintenance Worker I 19,160/35,298 14 2.00 2.00 3.00 41,286 62,500
Recreatioin Leader 18,614/33,620 13 0.00 0.00 1.00 - 25,000
Skate Park Attendants~1~ 1.25 3.00 3.00 26,512 20,000
Recreastion Aids~i~ 0.00 0.00 1.50 - 16,500
12.25 14.00 16.50
TOTAL SALARIES 314,409 346,100
Overtime 6,000 6,000
FICA Taxes 24,588 27,012
Clothing Allowance 1,000 1,000
Deferred Compensation 26,451 28,494
Group Health Insurance Premium 46,635 53,529
Dependant Health Ins Premium 12,987 21,302
Employee Assistance Program 253 276
Worker's Comp Insurance 34,160
Total Personal Services 432,323 517,873
I(1) Position years represents full time equivalent positions. For Recreation Aides, 3.00 equals six temporary
part-time positions, or 3.00 full time equivalent positions.
-128-
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PARKS AND RECREATION DIVISION
Code: 010057
Account
Nwnber Description
FY 99/00
Actual
FY 00/Ol
Actual
FY 01/02
Budget Actual
to
5/31/02
FY 01/02
Projected FY 02J03
Adopted
Budget
PERSONAL SERVICES
511200 Regular Salaries 215,063 272,650 316,600 201,993 314,409 346,100
511400 Overtime 2,263 4,643 4,000 3,562 6,000 6,000
512100 FICA Taxes 17,429 21,299 24,602 14,945 24,588 27,012
512215 Clothing Allowance 1,000 1,000 1,000 1,000
512225 Deferred Compensation 16,383 23,032 26,550 16,601 26,451 28,494
512301 Group Health Insurance Premium 29,951 34,518 46,700 30,681 46,635 53,529
512305 Dependant Health Ins Premium 5,732 7,245 13,000 8,658 12,987 21,302
512309 Employee Assistance Program 217 238 255 169 253 276
512400 Worker's Comp Insurance 34,160
TOTAL PERSONAL SERVICES 287,038 363,625 432,707 277,609 432,323 517,873
OPERATING EXPENDITURES
533400 Other Contractual Services 568 1,400 1,400 180 1,400 14,200
533425 Pest/Weed Control/Mowing 55,000 6,000 25,000 0
533430 Port-O-Let Services 2,521 2,484 601 301 601 0
534000 Travel and Per Diem 380 868 450 0 450 1,450
534101 Telephone 2,757 2,823 2,281 1,200 2,281 4,716
534105 Cellular Telephone 459 449 317 706 777
534310 Electric 26,238 25,839 30,580 20,513 30,163 31,696
534320 Water/Sewer 1.,792 2,187 1,988 1,108 1,988 2,520
534380 Trash Pickup/Hauling, Etc. 3,676 2,957 3,500 2,297 3,500 5,000
534410 Beepers and Pagers 108 85 0 0
534420 Equipment Leases 803 882 600 284 600 600
534620 R & M-Vehicles 1,630 3,134 2,000 1,152 2,000 3,000
534640 R & M-Operating Equipment 23,334 18,189 20,000 12,873 20,000 18,000
534650 R & M-Radio 689 499 500 217 700 1,000
534680 R & M -Irrigation Systems 2,649 2,220 2,500 2,420 2,500 2,500
534681 R & M -Fencing 63 1,212 2,400 236 2,400 2,400
534685 R & M -Grounds Maintenance 7,372 11,173 12,000 8,702 12,000 14,000
534686 R & M -Parks Facilities 11,712 10,499 10,534 6,307 10,000 17,500
534700 Printing and Binding 1,100
535200 Departmental Supplies 196 890 200 336 500 1,731
535220 Cleaning Supplies 1,060 224 600 75 300 300
535221 Fertilizer/Chenucal Supplies 8,639 4,634 7,000 5,194 7,000 7,000
535230 Small Tools and Equipment 644 779 2,500 1,425 2,500 5,605
535250 Building Supplies 2,519 0 0
535260 Gas and Oil 5,677 12,028 14,198 6,505 11,708 11,943
535270 Uniforms and Shoes 2,365 3,026 2,688 1,736 2,688 3,588
535275 Safety Equipment 0 2,000
535410 Dues and Memberships 363 445 370 248 370 370
535420 Books and Publications 70 100 34 100 100
535450 Training and Education 435 660 850 0 850 1,350
TOTAL OPERATING EXPENDITURES 108,190 109,666 175,289 79,660 142,305 154,446
CAPITAL OUTLAY
606400 Vehicles and Equipment 61,948 14,079 34,565 14,362 31,996 55.316
TOTAL CAPITAL OUTLAY 61,948 14,079 34,565 14,362 31,996 55,316
TOTAL PARKS AND REC 457,176 487,370 642,561 371,631 606,624 727,635
Note: Active Recreation at the Community Center has been ad ded to budge t for the FY 02/03 budg et year.
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CAPITAL OUTLAY SCHEDULE
PARKS AND RECREATION DIVISION
Priority
Number Description
1 Pickup Truck (2)
2 Front Deck Mower
3 lrrigation Computer
4 Recreation Equipment
5 Enclosed Trailer
6 Mowers for new park
7 Mower for BSSC
8 Tractor with mower
EXPENDITURES PER FISCAL YEAR
2002-03 2003-04 2004-OS 2005-06 2006-07 TOTAL
32,000 16,000 60,000 108,000
5,500 5,500
851 851 1,702
16,965
5,000 5,000
20,000 30,000 50,000
25,000 25,000
80,000 80,000
JJ,J1V VV,VVV VV,vvv /v,vvv v , /. .... ,~.._.J
Equipment purchased in prior year:
(6) 800 Mhz Radios $ 5,465
Infield Groomer/lift attachrrient 2,560
Toro Z-Master 255 6,337
Note: Increase in FY 02/03 reflects additional costs of active recreation.
-130-
CITY OF SEBASTIAN, FLORIDA 2002-2003 ANNUAL BUDGET
PUBLIC WORKS DEPARTMENT
CEMETERY DIVISION
n
The Cemetery Division is responsible for the maintenance, upkeep, and beautification of the Sebastian
Cemetery which encompasses 9.34 acres of grass, trees, and hedges that are under a perpetual care clause
purchased along with burial spaces by Sebastian residents. The staff is responsible for the location of burial
sites for sales, internment, and assistance u1 locating burial spaces of family members and friends, as well as
staff from funeral homes and monument companies.
FISCAL YEAR 2002 ACCOMPLISHMENTS
/ Gazebo (new roof, benches, painted) Completed.
/ Single and Double Columbariums (in progress).
FISCAL YEAR 2003 GOALS AND OBJECTIVES
- Columbariums (may be carried over, in the process).
- Replacing old and adduig new benches.
- Maintain and update irrigation system to improve both the appearance and health of grass, plants and
trees.
PERFORMANCE MEASURES
Performance Indicators Actual
1999/2000 Actual
2000/2001 Budget
2001/2002 Projected
2002/2003
Cremains, including niches 49 31 30 37
Burials 29 41 32 34
Total cost of burials $ 2,619.56 $ 2,267.97 $ 2,265.52 $ 2,384.35
Per burial cost $ 90.33 $ 55.32 $ 70.80 $ 70.13
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CITY OF SEBASTIAN, FLORIDA 2002-2003 ANNUAL BUDGET
PUBLIC WORKS DEPARTMENT
CEMETERY DIVISION BUDGET SUMMARY
The proposed 2002-2003 budget for the Cemetery is $116,881. This compares to the 2001-02 pro,
expenditures of $91,944, an increase of $24,937 or 27.1%.
Amended Projected
01-02 01-02 Proposed
Budget Expenditures 02-03 Difference
Personal Services 77,574 75,487 97,443 21,956
Operating Expenses 17,265 16,457 19,438 2,981
Capital Outlay 0 0 0 0
Total 94,839 91,944 116,881 24,937
Proposed 2002-03 Budget:
Major Current Level Changes from
2001-02 Projected Expenditures: Difference
1. Personal Services -Increase -due to 7% CWA contract negotiated increase applied to all
nonpublic safety employees, a 20% increase in health benefit insurance, and inclusion of
worker's comp insurance in operating costs. 21,956
2. Operating Expenses -Increase -results from increases in Internet Access costs for hookup
to City Network, departmental supplies, and small tool, offset by a decrease in operating
equipment maintenance. 2,981
-132-
CITY OF SEBASTIAN, FLORIDA 2002-2003 ANNUAL BUDGET
PROGRAM BUDGET DESCRIPTION FOR THE CEMETERY DIVISION
STAFFING NATURE OFACTIVITY
01-02 02-03 02-03
100.00% 100.00% Cemetery Ground Maintenance - Maintain 9.34 acres of grounds through improved
scheduling of mowing, trimming, and general cleanup. Assist with sales and locations of
burial spaces and assist citizens and visitors in locating burial spaces of family members and
friends. Removal and trimming of unsightly trees to enhance appearance and increase safety.
Continue to apply chenucals and fertilizer to improve the overall appearance of the Cemetery.
Perform beautification projects such as planting trees and bushes to enhance appearance.
PERSONAL SERVICES SCHEDULE
Projected Proposed
Pay Position Years Expense Budget
Position Range Grade 00-O1 01-02 02-03 01-02 02-03
-metery Supervisor 26,570/47,989 25 1.00 1.00 1.00 36,609 39,500
aintenance Worker II 20,365/37,516 16 0.75 0.00 0.00 - -
aintenance Worker I 19,160/35,299 14 0.25 1.00 1.00 19,142 25,500
2.00 2.00 2.00
TOTAL SALARIES 55,751 65,000
Overtime 845 770
FICA Taxes 4,330 5,047
Clothing Allowance 200 200
Deferred Compensation 5,094 5,937
Group Health Insurance Premium 8,096 8,963
Dependant Health Ins Premium 1,127 4,609
Employee Assistance Program 44 46
Worker's Comp Insurance - 6,871
Total Personal Services 75,487 97,443
-133-
CEMETERY DIVISION
Code: 010059
Account
Number Description
PERSONAL SERVICES
511200 Regular Salaries
511400 Overtime
512100 FICA Taxes
512215 Clothing Allowance
512225 Deferred Compensation
512301 Group Health Insurance Premium
512305 Dependant Health Ins Premium
512309 Employee Assistance Program
512400 Worker's Comp Insurance
TOTAL PERSONAL SERVICES
OPERATING EXPENDITURES
534101 Telephone
534110 Internet Access
534310 Electric
534420 Equipment Leases
534610 R & M -Buildings
534620 R & M-Vehicles
534630 R & M -Office Equipment
534640 R & M-Operating Equipment
534650 R & M-Radio
534685 R & M -Grounds Maintenance
,535200 Departmental Supplies
535210 Computer Supplies
535220 Cleaning Supplies
535230 Small Tools and Equipment
535260 Gas and Oil
535270 Uniforms and Shoes
535275 Safety Equiprr~nt
535410 Dues and Memberships
535420 Books and Publications
TOTAL OPERATING EXPENDITURES
CAPITAL OUTLAY
606400 Vehicles and Equipn~nt
TOTAL CAPITAL OUTLAY
FY 99/00 ~ FY 00/Ol ~ FY 01/02
Actual Actual Budget
56,802 54,827 56,800
1,192 852 1,490
4,629 4,349 4,474
200
4,368 4,732 5,264
6,315 6,035 8,100
1,898 1,778 1,200
46 46 46
75,250 ~ 72,619 ~ 77,574
Actual FY 02/03
to FY 01/02 Adopted
5/31/02 Projected Budget
31,938 55,7.51 65,000
770 845 770
2,440 4,330 5,047
200 200 200
2,646 5,094 5,937
3,558 8,096 8,963
761 1,127 4,609
29 44 46
6, 871
42,342 75,487 97,443
(TOTAL CEMETERY
557 561 590 371 634 697
1,440
1,548 1,820 2,346 1,123 1,699 1,784
48 0 225 318
175 70 215 5 215 203
398 358 500 105 500 540
412 88 105 21 105 105
1,931 1,922 2,000 574 2,000 1,500
0 0 285 0 285 285
2,039 2,935 6,280 3,260 6,195 6,302
2,065 1,906 1,930 1,550 1,930 2,770
43 23 240 236 240 324
90 102 230 174 230 350
760 498 487 487 503 955
794 920 1,034 409 721 735
567 700 740 354 740 675
0 0 200
175 195 195 195 195 195
20 43 40 5 40 60
11,574 12,141 17,265 8,869 16,457 19,438
8,288 1,188 0 0 0 0
8,288 1,188 0 0 0 0
95,112 85,948 94,839 51,211 91,944 116,881
-134-
ITY OF SEBA TIAN, FLORIDA 20 2-2 3 ANNUAL BUDGET '
1
CAPITAL OUTLAY SCHEDULE
CEMETERY DIVISION
Priority EXPENDITURES PER FISCAL YEAR
Number Description 2002-03 2003-04 2004-OS 2005-06 2006-07 TOTAL
1 Pickup Truck 14,000 14,000
0 14,000 0 0 0 14,000
No equipment purchased in prior year
Note: Increase in FY 02/03 reflec s personal service cost increases including addition of workers comp to the cost center.
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CITY OF SEBASTIAN, FLORIDA 2002-2003 ANNUAL BUDGET
GROWTH MANAGEMENT DEPARTMENT
The Growth Management Deparunent provides services to the conunuiuty by providing information,
guidance, and interpretation in regard to development regulations and implements policy for a variety of
growth management issues.
FISCAL YEAR 2002 ACCOMPLISHMENTS
/ Implemented zoning regulations for Riverfront and CR512 overlay development district.
/ Completed prototype fiscal analysis for analyziTig future aimexations of property into the City.
/ hmplemented ArcView GIS mapping software program.
/ Created special development guidelines regulating communications facilities.
/ Completed address changes for renaming of Fe;lsmere Road to Sebastian Boulevard.
/ Performed analysis and evaluated stormwater utility fee credit applications.
/ Implemented Downtown Development District in the triangle formed by CR512 and US 1.
/ Implemented PRIDE in Sebastian Program.
FISCAL YEAR 2003 GOALS AND OBJECTIVES
- Consider annexation proposals in accordance with data provided by the fiscal impact analysis study.
- Complete an update to the Comprehensive Development Plan.
- Complete implementation of the Historic Overlay District.
- Implement newly created development regulations for the downtown development district.
- Manage implementation of Community Redevelopment Agency (Riverfront) district.
PERFORMANCE MEASURES
Performance Indicators Actual
1999/2000 Actual
2000/2001 Budge
2001/2002 Projected
2001/2002
Total major & minor site plan reviews 18 30 25 25
Total adminstrative approvals 52 283 250 250
Preliminary/final plat approvals 5 2 4 4
Application requests processed 90 84 90 90
Total inquiries handled 5,750 6,500 6,750 6,750
Single family residence reviews 15 87 30 30
Total permits (temporary) issued 11 11 10 10
Division of a single lot 5 6
Land use and zoning change requests 6 8
Note: Administrative Approvals increased via an amendment to the Land Development Code in late Fiscal
Year 1999/2000 authorizing an increased authority for issuuig administrative approvals.
-136-
CITY OF SEBASTIAN, FLORIDA 2002-2003 ANNUAL BUDGET
GROWTH MANAGEMENT DEPARTMENT BUDGET SUMMARY
The proposed 2002-2003 budget for Growth Management is $216,359. Tlus compares to the 2001-02
projected expenditures of $227,503, a decrease of $11,144 or 4.9%.
Amended Projected
01-02 01-02 Proposed
Budget Expenditures 02-03 Difference
Personal Services 184,562 173, lOS 195,108 22,003
Operating Expenses 49,119 54,398 19,691 (34,707)
Capital Outlay 0 0 1,560 1,560
Total 233,681 227,503 216,359 (11,144)
Proposed 2002-03 Budget:
Major Current Level Changes from
2001-02 Projected Expenditures: Difference
1. Personal Services -Increase -due to 7% CWA contract negotiated increase applied to all
nonpublic safety employees, a 20% increase in health benefit insurance, and inclusion of
worker's comp insurance ul operatuig costs. 22,003
2. Operating Expenses -Decrease -results from a decrease in Professional Services and other
contractual services (temporary employee), as well as Departmental Supplies, computer
supplies, and training, offset by increases in travel, printuig and binding, and small tools. (34,707)
~3. Capital Outlay -Increase -Computer replacement. 1,560
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CITY OF SEBASTIAN, FLORIDA 2002-2003 ANNUAL BUDGET
PROGRAM BUDGET DESCRIPTION FOR THE GROWTH MANAGEMENT DEPARTMENT
STAFFING NATURE OF ACTIVITY
01-02 02-03 02-03
35.00% 30.00% Public Assistance -Provide zoning and other regulatory information to the public and wor
with the public to assure that development is of the highest quality and that all development
proposals are consistent with City Regulations.
25.00% 20.00% Inforn~al Site Plans/Commercial Variances -Work with citizen groups to provide public input
and recommendation to the City Council. These include the Planning and Zoning Board and
other committees and taskforce groups that may be required from tirr~ to time. Implement
policy issues that Council has recomnxnded or mandated.
25.00% 40.00% Comprehensive Planning - Manage, interpret, evaluate, update, and implement the
Comprehensive Plan and other land use, development and preservation plans for the City.
5.00% 5.00% Code Administration - Ensure proper guidance and direction is given in order to enforce the
intent of all applicable City codes.
10.00% 5.00% General Administrative -Research various miscellaneous topics and gather information fo
other agencies and/or other departments.
100.00% 100.00%
PERSONAL SERVICES SCHEDULE
Projected Proposed
Pay Position Years Expense Budget
Position Range Grade 00-O1 01-02 02-03 01-02 02-03
owth Management Director 52,901/95,545 83E 1.00 1.00 1.00 51,743 56,200
~owth Management Manager 34,964/63,150 33E 1.00 1.00 1.00 37,081 41,800
~ning Technician 25,024/45,197 23 1.00 1.00 1.00 24,986 27,000
erical Assistant II 19,706/35,591 15 1.00 0.58 0.00 15,847 -
erical Assistant I 18,614/33,620 13 0.00 0.00 1.00 - 19,500
4.00 3.58 4.00
TOTAL SALARIES 129,657 144,500
Overtime 914 1,000
FICA Taxes ~ 9,989 11,131
Deferred Compensation 11,751 13,095
Group Health Insurance Premium 16,007 18,009
Dependant Health Ins Prenuum 5,359 6,428
Employee Assistance Program 92 92
Worker's Comp Insurance - 853
Total Personal Services 173,769 195,108
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GROWTH MANAGEMENT DEPARTMENT
Code: 010080
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1 CAPITAL OUTLAY SCHEDULE
R WTH MANA EMENT DEPARTMENT
' Priority EXPENDITURES PER FISCAL YEAR
Number Description 2002-03 2003-04 2004-OS 2005-06 2006-07 TOTAL
1 Laptop w/doclin~ station 1,560 1,560 3,120
2 Personal Computer 2,500 1,250 3,750
3 Vehicle 13,500 13,500
1,560 2,500 1,250 0 15,060 20,37()
No equipment purchased in prior year:
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CITY OF
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EBASTI~
~<
CITY OF SEBASTIAN, FLOffiDA 2002-2003 ANNUAL BUDGET
BUILDING DEPARTMENT
The Building Department provides permitting, review, and inspection of all construction and alterations witlvn
the City to ensure compliance with all City building, electrical, mechanical and plumbing codes.
FISCAL YEAR 2002 ACCOMPLISHMENTS
/ Promoted Richard Schofield to Chief Building Inspector.
/ Hired 1 & 2 family certified inspector.
/ Purchased 3 laptops for uispectors to be used ui the field.
/ Go on line with IMS for permits, reports and licensing.
FISCAL YEAR 2003 GOALS AND OBJECTIVES
- Purchase new vehicle for new inspector.
- Purchase laptop for new uispector.
- Schooling for inspectors to keep abreast of new Florida Codes.
vr'u~'nRM e N(''F MF. A CT TRFC
_ ~_~ ~ _ _. __ __ . _ _ _ _ - _ - - Actual Actual Budget Projected
Performance Indicators 1999/2000 2000/2001 2001/2002 2002/2003
Residential permits issued 274 259 300 300
Commercial permits issued 9 13 15 14
Other permits issued 2688 2750 3,100 3,200
Total number of inspections 8251 8801 9,425 9,700
Total number of renlspections 566 580 625 800
Number of contractor licensing requests 1000 1300 1,500 1,700
Number of tests given 74 81 94 100
Number of Professional licenses processed 250 350 450 475
-142-
CITY OF SEBASTIAN, FLORIDA 2002-2003 ANNUAL BUDGET
BUILDING DEPARTMENT BUDGET SUMMARY
The proposed 2002-2003 budget for the Builduig Department is $384,433. This compares to the 2001-
projected expenditures of $349,993, an increase of $34,440 or 9.8%.
Amended Projected
01-02 01-02 Proposed
Budget Expenditures 02-03 Difference
Personal Services 313,457 304,629 363,664 59,035
Operating Expenses 24,625 25,818 20,769 (5,049)
Capital Outlay 4,487 19,546 0 (19,546)
Total ~d~ SF9 ~dA 44~ ~Rd d2~ 2d din
Proposed 2002-03 Budget:
Major Current Level Changes from
2001-02 Amended Budget: Difference
1. Personal Services -Increase -due to 7% CWA contract negotiated increase applied to all
nonpublic safety employees, a 20% increase in health benefit insurance, and inclusion of worker's
comp insurance in operating costs. 59,035
2. Operatng Expenses -Increase -due to increases ui Cell Phone charges, Telephone charges
and Fuel Charges, offset by decreases in Travel, R& M Vehicles and Office Equipment, and
Small Tools & Equipment. (5,049)
3. Capital Outlay -Decrease -All necessary equipment has been purchased for operations. (19,546)
-143-
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CITY OF SEBASTIAN, FLORIDA 2002-2003 ANNUAL BUDGET
PROGRAM B UDGET DESCRIPTION FOR THE B UILDING DEPARTMENT J
STAFFING
01-02 02-03
NATURE OFACTIVITY
02-03
5.00% 5.00% Admuustration - The Director enforces all SBCCI, Sebastian City and La
Development Codes related to construction. Courtesy inspections are done as w
as inspecting and issuing land clearing and tree removal permits. Approval of
department expenditures and preparing the amiual budget.
30.00% 30.00% Penmittul~ - Accepting permits with fees, issuing permits, scheduling and posting o
uispections, closing out permits when completed, issuing the certificate o
occupancy, and answering questions concerning building permits.
27.50% 27.50% Plan Review -The reviewing of all buildng plans for code approval,
structural, electrical, plumbing and mechanical. Also reviews all zoning on
building applications.
27.50% 27.50% Building and Alteration Inspection - On-site inspections for commercial ;
residential including structural, electrical, plumbing, and mechanical, as well
answer code book questions for builders and general public.
10.00% 10.00% Contractor Licensing -Issuance of all contractor licenses on a daily basis, acs
applications to go before the Construction Board for testing approval, accept
approve in-house applications for licensing ofnon-tested trades, letters of reciprc
and grandfathering from Indian River County and check permit applications
properly licensed and up to date contractors.
-144-
CITY OF SEBASTIAN, FLORIDA 2002-2003 ANNUAL BUDGET
PERSONAL SERVICES SCHEDULE
Projected Proposed
Pay Pos ition Years Expense Budget
Position Range Grade 00-O1 01-02 02-03 01-02 02-03
Building Official 48,910/88,336 81E 1.00 1.00 1.00 55,317 60,200
Chief Inspector 34,964/63,150 33E 0.00 1.00 1.00 36,000 39,300
Building Inspector II 27,388/49,466 26 2.00 1.00 1.00 34,284 38,500
Building Inspector I 25,024/45,197 23 0.00 0.75 1.00 21,068 28,000
Adnnistrative Assistant 22,911/41,380 20 1.00 1.00 1.00 30,289 34,000
Administrative Secretary 21,569/38,956 18 1.00 1.00 1.00 27,792 30,000
Clerical Assistant II 19,706/35,591 15 1.00 1.00 1.00 24,612 26,500
6.00 6.75 7.00
TOTAL SALARIES 229,362 256,500
Overtime 5,594 6,500
FICA Taxes 17,974 20,135
Clothing Allowance 200 200
Deferred Compensation 21,146 23,688
Group Health Insurance Premium 28,107 31,537
Dependant Health Ins Premium 2,092 6,428
Employee Assistance Program 154 161
Worker's Comp Insurance - 18,515
Total Personal Services 304, 29 363, 64
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f BUILDING DEPARTMENT
(`.nrle: Ol 0085
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Account
Number Description
FY 99/00
Actual
FY 00101
Actual
FY 01/02
Budget Actual
to
5/31/02
FY 01/02
Projected FY 02/03
Adopted
Budget
PERSONAL SERVICES
511200 Regular Salaries 180,336 189,507 237,400 137,074 229,362 256,500
511400 Overtime 4,819 5,472 5,000 2,443 5,594 6,500
512100 FICA Taxes 15,082 15,122 18,558 10,355 17,974 20,135
512215 Clothing Allowance 200 200 200 200
512225 Deferred Compensation 13,937 17,555 21,834 12,202 21,146 23,688
512301 Group Health Insurance Premium 18,927 20,428 28,200 17,232 28,107 31,537
512305 Dependant Health Ins Premium 73 1,712 2,100 2,336 2,092 6,428
512309 Employee Assistance Program 138 136 165 98 154 161
512400 Worker's Comp Insurance 18,515
TOTAL PERSONAL SERVICES 233,312 249,932 313,457 181,940 304,629 363,664
OPERATING EXPENDITURES
533400 Other Contractual Services 6,600 0 6,600 0
534000 Travel and Per Diem 224 330 750 386 786 1,000
534101 Telephone 206 283 433 183 421 433
534105 Cellular Telephone 2,089 2,729 3,144 2,141 3,737 4,000
534120 Postage 1,165 1,802 1,696 456 1,755 1,696
534130 Express Mail 61 18 100 20 100 100
534620 R & M-Vehicles 701 297 500 277 500 600
534630 R & M -Office Equiprr~nt 1,340 1,799 2,613 1,356 1,900 1,899
534910 Clerk of Court Filing Fees 27 0 150 0 150 150
535200 Departmental Supplies 4,122 4,063 3,500 2,964 3,500 4,500
535210 Computer Supplies 277 1,005 1,000 474 1,300 1,300
535230 Small Tools and Equipr~nt 483 877 1,200 871 593 1,000
535260 Gas and Oil 2,194 2,163 1,279 974 2,616 2,231
535410 Dues and Memberships 317 486 200 40 400 400
535420 Books and Publications 0 197 260 179 260 260
535450 Training and Education 170 810 1,200 231 1,200 1,200
TOTAL OPERATING EXPENSES 13,376 16,859 24,625 10,552 25,818 20,769
CAPITAL OUTLAY
606400 Vehicles and Equipment 24,882 15,019 4,487 4,486 19,546 0
TOTAL CAPITAL OUTLAY 24,882 15,019 4,487 4,486 19,546 0
TOTAL BUILDING DEPARTMENT 271,570 281,810 342,569 196,978 349,993 384,433
t -146-
CAPITAL OUTLAY SCHEDULP
BUILDING DEPARTMENT
Priority
Number Descrit~tion
1 Computers (6j
2 Printer
3 Laptop Computers
4 Small Pickup Truck
5 Large Pickup Truck
EXPENDITURES PER FISCAL YEAR
2002-03 2003-04 2004-OS 2005-06 2006-07 TOTAL
7,800 7,800
700 700
6,240 6,240
13,060 13,060
17,800 17,800
0 7,800 700 6,240 30,860 45,600
Equipment purchased in prior year:
(4) Toshiba Laptop Computers
(1) GMC Sonoma Pickup
5,971
13,841
19,812
Per Capita Level of Service -The building department does not have a Per Capita Level of Service
as a result of the department being fully funded by permit fees.
-147-
CITY OF SEBASTIAN, FLORIDA 2002-2003 ANNUAL BUDGET
GENERAL FUND - NONDEPARTMENTAL
This budget account includes costs not related to specific departmental service objectives or programs. Funding
is provided for Workers' Comp Insurance and General Liability Insurance, Florida League of Cities membership,
a contingency account for unanticipated expenditures, and debt service payments.
The largest category of expenditures u1 this budget is for pavnlents for insurance, utilities and telephone service.
In addition, funding has been provided via interfund transfers for City Hall renovations, application of the 8th
Cent Fuel Tax to Transportation projects, and annual funding for major equipment replacement in future years.
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GENERAL FUND
NONDEPARTMENTAL BUDGET SUMMARY
The proposed 2002-2003 budget for Nondepartmental is $696,185. This compares to the 2001-02
expenditures of $796,256, a decrease of $100,071 or 12.6°Io.
Amended Projected
01-02 01-02 Proposed
Budget Expenditures 02-03 Difference
Personal Services 222,163 219,163 5,000 (214,163)
Operating Expenses 448,086 426,238 403,185 (23,053)
Debt Service 35,855 35,855 0 (35,855)
Grants and Aids 15,000 15,000 4,000 (11,000)
Non-Operating 265,084 100,000 284,000 184,000
Total 986,188 796,256 69 ,185 (100,071)
Proposed 2002-03 Budget:
Major Current Level Changes from
2001-02 Projected Expense: Difference
1. Personal Services -Decrease -Results from reclassifying Worker's Comp Insurance costs to
individual departments. (214,163)
2. Operating Expenses -Decrease -results from primarily a decrease ui Consultant fees due to
Stormwater Assessment Planning, 75th Anniversary Expenditures are non-recurring, and a
decrease in non-litigation settlements, offset by increases in Telephone, Insurance, Advertising,
Employee Special Events, amount due Redevelopment District. (23,053)
3. Debt Service -Decrease -results from no new Special Assessment for Water Service from the
County Water Department. (35,855)
4. Grants and Aids -Decrease -results from a decrease ii the level of funding grants for various
agencies. (11,000)
5. Non-Operating -Increase -due to keepiig back the 8th cent sales tax as a funding source for
the general fund instead of for capital, offset by an increase of $284,000 transfer to the Airport
Capital Projects fund for the purpose of fundng Public Works/Airport Admiu Buidling. 184,000
-148-
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GENERAL FUND
NON-DEPARTMENTAL
Code: 010099
Account
Number Description
FY 99/00
Actual
FY 00/Ol
Actual
FY 01/02
Bud et Actual
to
5/31/02
FY 01/02
Projected FY 02/0,
Adopter
Budget
PERSONAL SERVICES
512400 Workers Comp Insurance 88,261 158,826 217,163 161,965 217,163 1
512500 Unemployment 45 2,072 5,000 2,372 2,000 5,001
TOTAL PERSONAL SERVICES 88,306 160,898 222,163 164,337 219,163 5,001
OPERATING EXPENDITURES
533120 Consultants 11,000 45,022 103,698 19,319 87,198 10,00(
533400 Other Contractual Services 53 0
533425 Contract Mowing Services 1,430 430 1,500 850 1,500 1,50(
134101 Telephone 30,427 29,188 30,136 17,622 30,136 33,15(
134120 Postage 3,892 4,706 4,171 2,850 3,853 4,35
>34310 Electric 20,946 15,500 16,580 10,526 16,580 17,40
134320 Water/Sewer 14,965 1,562 2,452 2,51
134500 Insurance 110,849 95,522 120,436 120,628 120,628 168,87
134505 Railroad Crossing Insurance 2,500 2,335 2,550 1,565 1,565
134700 Printing and Binding 6,728 8,586 9,705 4,390 9,705 10,96
134805 4th of July 5,000 18,150 19,000 17,534 19,000 19,00(
>34815 75th Anniversary Expense 6,313 4,255 4,500 1,560 3,020 3,02(
134825 Advertising Expenditures 1,659 4,245 4,200 1,589 4,200 4,20(
134830 Special Events Expense 9,399 4,060 5,000 2,271 5,000 5,00(
134835 Special Employee Events 2,314 2,493 3,000 2,583 3,000 3,00(
134944 Supplies-PS Empl Exp Fund 272 3,000 453 500 50(
134945 Supplies-General Empl Exp Fund 3,996 3,000 1,331 3,000 3,00(
134959 Cemetery Refunds 250 58$ 0 0
134980 PMT-Riverfront Redevelop Fund 51,656 101,626 101,625 101,625 103,12E
134996 Non-Litigation Settlements 13,000 6,250 0 0
134999 General Fund Inventory 2,016 0 2,500 0 0
135200 Departmental Supplies 4,647 1,620 1,220 1,030 1,591 1,80(
135260 Gas and Oil 758 0 253
135410 Dues and Memberships 1,132 1,547 2,100 1,521 1,521 1,60C
135420 Books and Publications 250 250 250 25C
135690 Other Human Services 9,750
135705 Property Taxes 3,318 0 0 0 (
135710 Non-Ad Valorem Tax 3,025 2,935 9,914 9,914 9,914 9,914
COTAL OPERATING EXPENSES 240,603 328,124 448,086 321,226 426,238 403,18:
)EBT SERVICE
'07301 Special Assessment to IRC-Water 35,855 35,855 35,855
COTAL DEBT SERVICE 0 0 35,855 35,855 35,855
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GENERAL FUND
NON-DEPARTMENTAL
r~,~P• m nn99
Account
Number Description
FY 99/00
Actual
FY 00/Ol
Actual
FY 01/02
Budget Actual
to
5/31/02
FY 01/02
Projected FY 02/03
Adopted
Budget
GRANTS AND AIDS
708101 IRC Council on Aging
v 15.000 15,000 15,000 0
708199 Grants and Aids 4,000
TOTAL GRANTS AND AIDS 0 0 15,000 15,000 15,000 4,000
NON-OPERATING
909105 Trfr to CDBG Fund 103 617 0 0 0 0
909131 Trfr to Capital Projects Fund 310 250,000 31,554 0 0
909132 Trfr to CIP Fund 320 195,879 0 0 0 0
909133 Trfr to Transp Impr Fund 330 98,000 98,000 100,000 66,667 100,000 0
909145 Trfr to Fund 450 AP 335,000 284.000
909610 Trfr to Fund 610 MERTF 140,000 0 0
909901 Contingency 0 0 165,084 0 0
TOTAL NON-OPERATING 684,496 464,554 265,084 66,667 100,000 284,000
TOTAL NON-DEPARTMENTAL 1,013,405 953,576 986,188 603,085 796,256 696,185
Note: Decrease in FY 02/03 reflects the reallocation of workers comp to the various programs (Depattments/Divisions) of the General Fund, as well as the
decrease in funding for capital projects from the 8th Cent Sales Tax.
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CITY OF
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SPECIAL REVENUE FUNDS
Special Revenue Funds are used to account for the proceeds
of revenue sources (other than Major Capital Projects) that
are legally required to be spent for specific purposes. These
Special Revenue Funds include the following:
Local Option Gas Tax Fund (LOGY) $ 677,404
Discretionary Sales Tax Fund (DST) $ 1,975,826
Riverfront Redevelopment Fund $ 192,801
Recreation Impact Fee Fund $ 248,982
Stormwater Utility Fund $ 737,574
Law Enforcement Forfeiture Fund $ 13,101
G.R.E.A.T. Program Fund $ 32,050
TOTAL $ 3,877,738
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LOCAL OPTION GAS TAX
The local option gas tax is a six-cent per gallon tax levied by Indian River County. The tax funds are distributed ~
to participating cities within the County on a percentage basis determined by the City's population and amount
of amlual transportation-type expenditures. The funds can be used for payment of debt service on loans and
bonds issued to finance acquisition and construction of roads, road maintenance, and signage.
The 2002-2003 allocation for Sebastian is estimated at $665,457 or 14.8944% of the estimated $4,467,834
County-wide revenue.
$665,457 Local Option Gas Tax Revenue represents a 7.6% increase over the prior year allocation of
$618,548.
LOCAL OPTION GAS TAX FUND REVENUE
Code: 120010
Account
Number Description
FY 99/00
Actual
FY 00/Ol
Actual
FY 01/02
Bud et Actual
to
5/31/02
FY 01/02
Projected FY 02/03
Adopted
Budeet
TAXES
312400 Local Option Gas Tax 549,800 600,998 618,548 393,077 618,548 665,457
TOTAL TAXES 549,800 600,998 618,548 393,077 618,548 665,457
MISCELLANEOUS REVENUE
361100 Interest Income 5,804 6,974 1,263 2,097 2,760 1,421
361105 SBA Interest Earnings 7,814 10,664 8,940 7,526 11,793 10,526
369200 Insurance Proceeds 1,200
369900 Other Miscellaneous Revenues 401 0
TOTAL MISCELLANEOUS REVENUE 14,818 18,039 10,203 9,623 14,553 11,947
NON-REVENUE SOURCES
389991 Appropriation From PY Fund Balance 57,407 57,407
TOTAL NON-REVENUE SOURCES 0 0 57,407 0 57,407 0
TOTAL LOCAL OPTION GAS TAX 564,618 619,037 686,158 402,700 690,508 677,404
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LOCAL OPTION GAS TAX FUND EXPENDITURES
Code: 120051
Account
Number Description
FY 99/00
Actual
FY 00/Ol
Actual
FY 01/02
Budget Actual
to
5/31/02
FY 01/02
Proiected FY 02/03
Adopted
Budget
OPERATING EXPENDITURES
S334S3 Stormwater Maintenance Services 20,000 18,843 0
534315 Public Lighting 136,851 141,096 152,628 95,823 152,628 1S4,S69
S34SOS Railroad Crossing Insurance 3,899
534695 Railroad Crossing Maintenance 3,200 3,143 4,SS3 4,700
S3S310 Road Materials and Supplies 30,000 30,000 0
S3S380 Signalization Supplies 14,SS1 24,501 27,660 11,937 31,SS0 31,SS0
TOTAL OPERATING EXPENDITURES 151,402 165,597 233,488 110,903 237,574 194,718
CAPITAL OUTLAY
606400 Vehicles and Equipment 6,600 3,890 3,890 0
TOTAL CAPITAL OUTLAY 6,600 0 3,890 0 3,890 0
DEBT SERVICE
707105 Principal -Paving Loan 164,928 172,266 179,907 88,975 179,907 187,911
707205 Interest -Paving Loan 135,072 127,734 120,093 61,025 120,093 112,089
TOTAL DEBT SERVICE 300,000 300,000 300,000 150,000 300,000 300,000
NON-OPERATING
909133 Trfr to Transp Impr Fund 330 4,028 79,697 148,780 99,187 148,780 150,000
909990 Unappropriated 32,686
TOTAL NON-OPERATING 4,028 79,697 148,780 99,187 148,780 182,686
TOTAL LOCAL OPTION GAS TAX 462,030 545,294 686,158 360,090 690,244 677,404
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DISCRETIONARY SALES TAX
The discretionary sales tax is a seventh-cent or an additional one-cent sales tax levied by Indian River County.
The tax funds are distributed to participating cities within the County on a percentage basis determined by the
City's population. The funds can be used to finance, plan, and construct izifrastructure (such as public facilities,
emergency vehicles and equipment, other vehicles and the necessary equipment to outfit the vehicle for official
use), land acquisition for recreation or preservation, and land unprovement.
The 2002-2003 allocation for Sebastian is estimated at $1,946,217 or 11.696% of the estimated $16,639,482
total County-wide revenue.
$1,946,217 Discretionary Sales Tax Estimated Revenue represents a 4.66% increase over the prior year
allocation of $1,859,575.
Note: This revenue source is scheduled to sunset ni July 2004.
DISCRETIONARY SALES TAX FUND REVENUE
Code: 130010
ccount
umbel Description
FY 99/00
Actual
FY 00/Ol
Actual
FY 01/02
Budget Actual
to
5/31/02
FY 01/02
Projected FY 02/03
Adopted
Budget
TAXES
312600 Discretionary Sales Tax 1,704,749 1,861,608 1,859,575 1,135,136 1,945,947 1,946,217
TOTAL TAXES 1,704,749 1,861,608 1,859,575 1,135,136 1,945,947 1,946,217
MISCELLANEOUS REVENUE
361100 Interest Income 11,251 16,890 3,870 1,028 3,870 3,909
361105 SBA Interest Earnings 40,158 52,841 25,446 19,077 25,446 25,700
TOTAL MISCELLANEOUS REVENUE 51,409 69,731 29,316 20,105 29,316 29,609
TOTAL DISCRETIONARY SALES TAX 1,756,158 1,931,339 1,888,891 1,155,241 1,975,263 1,975,826
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DISCRETIONARY SALES TAX FUND EXPENDITURES
Code: 130051
ccount
umbel Description
FY 99/00
Actual
FY 00/Ol
Actu
FY 01/02
Budget Actual
to
5/31/02
FY 01/02
Projected FY 02/03
Adopted
Budget
CAPITAL OUTLAY
606400 Vehicles and Equipment 186,184 408,994 0 0 0 0
TOTAL CAPITAL OUTLAY 186,184 408,994 0 0 0 0
NON-OPERATING
909101 Interfund Trfr to 001 - GF 265,850 177,233 265,850 310,800
909131 Trfr to Capital Projects Fund 310 54,400 216,500 144,333 216,500 404,693
909132 Trfr to CIP Fund 320 1,424,069 1,289,909 603,484 402,323 603,484 335,000
909133 Trfr to Transp Impr Fund 330 10,000 161,903 540,486 321,680 540,486 580,924
909145 Trfr to Fund 450 AP 250,000
909990 Unappropriated 262,571 94,409
TOTAL NON-OPERATING 1,434,069 1,506,212 1,888,891 1,045,569 1,626,320 1,975,826
TOTAL DISCRETIONARY SALES TAX 1,620,253 1,915,206 1,888,891 1,045,569 1,626,320 1,975,826
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RIVERFRONT REDEVELOPMENT FUND
All revenues and expenditures related to the City's Community Redevelopment Agency are included in this fund.
Tax increment revenues for the Riverfront Redevelopment Fund are estimated to be $197,028. Tax uicrement
payments are made to the Riverfront Redevelopment Fund by the City's General Fund and hldian River County. ,
The estunated tax increment revenues represent an uicrease of $5,739 or 3.0%. Another source of revenue is
interest income.
RIVERFRONT REDEVELOPMENT FUND REVENUE
Code: 140010
Account
Number Description
FY 99/00
Actual
FY 00/01
Actual
FY 01/02
Budget Actual
to
5/31/02
FY 01/02
Projected FY 02/03
Adopted
Budget
TAXES
338200 Tax Inererrient Revenue 94,029 191,289 191,289 191,289 190,137
TOTAL TAXES 0 94,029 191,289 191,289 191,289 190,137
MISCELLANEOUS REVENUE
361100 Interest Incorr~ 1,553 120 55 120 122
361105 SBA Interest Earnings 590 2,468 1,505 2,468 2,542
369200 Insurance Proceeds 744 744 744
TOTAL MISCELLANEOUS REVENUE 0 2,143 3,332 2,304 3,332 2,664
NON-REVENUE SOURCES
389991 Appropriation From PY Fund Balance 4,700 4,700 0
TOTAL NON-REVENUE SOURCES 0 0 4,700 0 4,700 0
TOTAL RIVERFRONT REDEVELOPMENT 0 96,172 199,321 193,593 199,321 192,801
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RIVERFRONT REDEVELOPMENT FUND EXPENDITURES
Code: 140051
Account
Number Description
FY 99/00
Actual
FY 00/01
Actual
FY 01/02
Budget Actual
to
5/31/02
FY 01/02
Proiected FY 02/03
Adopted
Budget
OPERATING EXPENDITURES
533120 Consultants 10,840 4,350 0 4,350 0
533201 Admin Svcs Provided by the GF 5,118
533425 Pest/Weed ControlJMowing 5,000 5,000 3,333 5,000 5,000
534315 Public Lighting 9,729 10,858 6,682 9,973 10,472
534686 R&M-Park Facilities 200 5,995 4,995 5,995 6,000
534830 Special Events Expense 5,650 16,602 15,679 16,602 33,000
534963 Refund to General Fund 1,729
534964 Refund to Indian River County 1,418
535310 Road Materials and Supplies 3,433 0
535410 Dues & Memberships 490 250 190 190 190
TOTAL OPERATING EXPENDITURES 0 19,216 43,055 27,546 36,193 59,780
CAPITAL OUTLAY
606400 Vehicles and Equipment 4,915 5,444 4,700 7,444 0
TOTAL CAPITAL OUTLAY 0 4,915 5,444 4,700 7,444 0
NON-OPERATING
909132 Interfund Trfr to CIP Fund 320 50,000 99,916 66,611 99,916 130,444
909135 Interfund Trfr to Fund 335 Road Paving 31,400 16,832
909990 Unappropriated 19,506 19,506 2,577
TOTAL NON-OPERATING 0 50,000 150,822 66,611 136,254 133,021
TOTAL RIVERFRONT REDEVELOPMENT 0 74,131 199,321 98,857 179,891 192,801
-158-
RECREATION IMPACT I'EE FUND
The Recreation Impact Fee was established to enable the City to allow growth and development to proceed in
the City in compliance with the adopted Comprehensive Plan, and to regulate growth and development so as to
require growth acid development to share iii the burden of growth by paying its pro rata share for the reasonably
anticipated expansion costs of the recreational system improvements. Additionally, the City through impact fees
seeks to provide an equitable, fair share basis for new and expanded recreational facilities concurrent with the
impact and needs generated by new development. (Ordinance 0-01-15)
RECREATION IMPACT FEE FUND REVENUE
Code: 160010
Account
Number Description
FY 99/00
Actual
FY 00/01
Actual
FY 01/02
Budget Actual
to
5/31/02
FY 01/02
Projected FY 02/03
Adopted
Budget
MISCELLANEOUS REVENUE
361105 SBA Interest Earnings 2,660 1,269 2,660 2,740
363270 Recreation Impact Fee 195,000 168,350 239,070 246,242
TOTAL MISCELLANEOUS REVENUE 0 0 197,660 169,619 241,730 248,982
TOTAL RECREATION IMPACT FEE 0 0 197,660 169,619 241,730 248,982
-159-
J
ITY F EBASTIAN, FL RIDA 2002-2003 ANNiTAL BUD ET
RECREATION IMPACT FEE FUND EXPENDITURES
Code: 160051
t
r
I
Account
Number Description
FY 99/00
Actual
FY 00/Ol
Actual
FY 01/02
Budget Actual
to
5/31/02
FY 01/02
Proiected FY 02/03
Adopted
Budget
NON-OPERATING
909132 Trfr to CIP Fund 320 190,000
909990 Unappropriated 197,660 241,730 58,982
TOTAL NON-OPERATING 0 0 197,660 0 241,730 248,982
TOTAL RECREATION IMPACT FEE 0 0 197,660 0 241,730 248,982
-160-
ITY OF SEBASTIAN, FLORIDA 2002-2003 ANNUAL BUDGET
STORMWATER UTILITY FUND
The Stormwater Utilit Fund was established by the Cit to rovide a dedicated fundin source for the u ose
Y Y P g PIP
of managing the City's stormwater system, to prepare, construct and manage betterments and improvements to
the stormwater system, regulate the use of the stonnwater system, and perform routine maintenance and minor
unprovements. The Stormwater Utility Fee is based upon a single residential ERU ul the amount of $4.00 per
month, or $48.00 per year. (Ordinance 0-01-16)
STORMWATER UTILITY FUND REVENUE
Code: 163010
Account
Number Description
FY 99/00
Actual
FY 00/Ol
Actual
FY 01/02
Budget Actual
to
5/31/02
FY 01/02
Proiected FY 02/03
Adopted
Budget
MISCELLANEOUS REVENUE
361105 SBA Interest Earnings 10,450 5,499 10,450 10,764
361150 Other Interest 139 139 200
363630 Stormwater Utility Fee 737,450 679,629 726,629 726,610
TOTAL MISCELLANEOUS REVENUE 0 0 747,900 685,267 737,218 737,574
NON-REVENUE SOURCES
389991 Appropriation From PY Fund Balance 0
TOTAL NON-REVENUE SOURCES 0 0 0 0 0 0
TOTAL STORMWATER UTILITY 0 0 747,900 685,267 737,218 737,574
-161-
t
I
ITY OF SEBASTIAN, FL RIDA 2002- 3 ANNUAL BUDGET
STORMWATER UTILITY FUND EXPENDITURES
Code: 163051
1
t
t
Account
Number Description
FY 99/00
Actual
FY 00/Ol
Actual
FY 01/02
Budget Actual
to
5/31/02
FY 01/02
Projected FY 02/03
Adopted
Bud et
OPERATING EXPENDITURES
534955 Refunds 38,811 38.426 38,811 5,000
TOTAL OPERATING EXPENDITURES 0 0 38,811 38,426 38,811 5,000
NON-OPERATING
909101 Interfund Trfr to 001 - GF 145,322
909990 Unappropriated 709,089 709,089 587,252
TOTAL NON-OPERATING 0 0 709,089 0 709,089 732,574
TOTAL STORM WATER UTILITY 0 0 747,900 38,426 747,900 737,574
-162-
ITY F EBA TIA ,FLORIDA 2002-2 3 ANNUAL BUDGET
LAW ENFORCEMENT FORFEITURE FUND
The Law Enforcement Forfeiture Fund is established ursuant to Section 932.705 for reporting revenues
P
associated with seized or forfeited property by the Police Department under the Florida Contraband Forfeiture
Act as well as expenditures related to funding equipment purchases for law enforcement purposes, matching
funds for Federal Grants, and to support Drug Treatment Programs, Drug Prevention Programs, School
Resource Officer Program, Crone Prevention, or Safe Neighborhood Programs.
LAW ENFORCEMENT FORFEITURE FUND REVENUE
Code: 190010
Account
Number Description
FY 99/00
Actual
FY 00!01
Actual
FY 01/02
Budget Actual
to
5/31/02
FY 01/02
Projected FY 02/03
Adopted
Budget
FINES AND FORFEITS
351200 Confiscated Property 7,096 5,000 6,060 5,000 2,000
TOTAL FINES AND FORFEITS 0 7,096 5,000 6,060 5,000 2,000
MISCELLANEOUS REVENUE
361100 Interest Income 319 150 64 98 101
366000 Contributions and Donations 13,374 1,000 2,378 11,500 1,000
TOTAL MISCELLANEOUS REVENUE 0 13,693 1,150 2,442 11,598 1,101
NON-REVENUE SOURCES
389991 Appropriation From PY Fund Balance 12,085 12,085 12,085 10,000
TOTAL NON-REVENUE SOURCES 0 0 12,085 12,085 12,085 10,000
TOTAL LAW ENFORCEMENT FORFEITURE 0 20,789 18,235 20,587 28,683 13,101
-163-
v
!]
t
t
CITY OF SEBASTIAN, FLORIDA 2002-2003 ANNUAL BUDGET
LAW ENFORCEMENT FORFEITURE FUND EXPENDITURES
Code: 190051
Account
Number Description
FY 99/00
Actual
F1' 00/Ol
Actual
FY 01/02
Budget Actual
to
5/31/02
FY 01/02
Projected FY 02/03
Adopted
Budget
OPERATING EXPENDITURES
534966 D.A.R.E. Expenditures 3,954 2,150 0 50 100
535380 Departmental Supplies 4,509 2,000 1,174 2,000 100
TOTAL OPERATING EXPENDITURES 0 8,463 4,150 1,174 2,050 200
CAPITAL OUTLAY
606400 Vehicles and Equiprr~nt 1,185 11,085 11,585 11,585 5,000
TOTAL CAPITAL OUTLAY 0 1,185 11,085 11,585 11,585 5,000
NON-OPERATING
909990 Unappropriated 3,000 3,000 7,901
TOTAL NON-OPERATING 0 0 3,000 0 3,000 7,901
TOTAL LAW ENFORCEMENT FORFEITURE 0 9,648 18,235 12,759 16,635 13,101
CAPITAL OUTLAY SCHEDULE
W ENFORCEMENT FORFEITURE FUND
Priority EXPENDITURES PER FISCAL YEAR
Number Description 2002-03 2003-04 2004-05 2005-06 2006-07 TOTAL
0
-164-
G.R.E.A.T. PROGRAM FUND
ducation and Trainin G.R.E.A.T.. Pro rain assi ned to hel children set oals for
The Gang Resistance E g( ) g g p g
themselves, resist pressures, leans how to resolve conflict without violence, and understand how gangs and
youth violence impact the quality of their lives. G.R.E.A.T. students discover for themselves the ramifications
of gang and youth violence through structured exercises and 'interactive approaches to learning. The
G.R.E.A.T. Program is funded aimually with an anticipated fundi1g for Fiscal Year 2003 of $32,000. .
G.R.E.A.T. PROGRAM FUND REVENUE
Code: 191010
Account
Number Description
FY 99/00
Actual
FY 00/Ol
Actual
FY 01/02
Budget Actual
to
5/31/02
FY 01/02
Projected FY 02/03
Adopted
Budget
INTERGOVERNMENTAL REVENUE
331207 G.R.E.A.T. Grant Revenue 11,640 970 11,640 32,000
TOTAL INTERGOVERNMENTAL REVENUE 0 0 11,640 970 11,640 32,000
MISCELLANEOUS REVENUE
361100 Interest Income 6 50 50
366000 Contributions and Donations 600 0 600 0
TOTAL MISCELLANEOUS REVENUE 0 0 600 6 650 50
TOTAL G.R.E.A.T. PROGRAM 0 0 12,240 976 12,290 32,050
f
t
L
i
-165-
G.R.E.A.T. PROGRAM FUND EXPENDITURES
Code: 191051
Account
Number Description
FY 99/00
Actual
FY 00/Ol
Actual
FY 01/02
Budget Actual
to
513U02
FY 01/02
Proiected FY 02/03
Adopted
Budget
OPERATING EXPENDITURES
534000 Travel and Per Diem 2,600 848 2,600 2,600
534967 G.R.E.A.T. Expenditures 9,640 378 9,640 29,450
TOTAL OPERATING EXPENDITURES 0 0 12,240 1,226 12,240 32,050
TOTAL G.R.E.A.T. PROGRAM 0 0 12,240 1,226 12,240 32,050
CAPITAL OUTLAY SCHEDULE
G.R.E.A.T. PROGRAM FUND
Priority EXPENDITURES PER FISCAL YEAR
Number Description 2002-03 2003-04 2004-OS 2005-06 2006-07 TOTAL
0
-166-
CITY OF
HOME OF PELICAN ISLAND
This Page Intentionally Left Blank
~ i
1
-16?-
SEsasT~gN
DEBT SERVICE FUND
The Debt Service Fund is used to record special assessments associated with the River Front water 1uies and to
service the 1996 revenue bond debt. The special assessment and revenue bond is for ten (10) years.
DEBT SERVICE FUND BUDGET SUMMARY
The proposed 2002-2003 budget for Debt Service Fund is $64,616. This is compared to the 2001-02 projected
expenditures of $64,585, an increase of $31 or .OS%.
Amended Projected
01-02 01-02 Proposed
Budget Expenditures 02-03 Difference
Operating Expenditures 318 219 210 (9)
Debt Service 64,406 64,366 64,406 40
Total 64,724 64,585 64,616 31
Proposed 2002-03 Budget:
Major Current Level Changes from
2001-02 Projected Expenditures: Difference
1. Operatuig Expenditures-Decrease- results from a decrease in number of liens to be released in
FY2003. (9)
2. Debt Service-Decrease-Principal and interest increase in accordance with revenue bond
contract. 40
-168-
DEBT SERVICE FUND REVENUE
Code: 201010
ccount
umber Descriution
FY 99/00
Actual
FY 00/Ol
Actual
FY 01/02
Budget Actual
to
5/31/02
FY 01!02
Proiected FY 02/03
Adopted
Budget
MISCELLANEOUS REVENUE
361100 Interest Income 1,520 240 162 40 102 103
361150 InterestIricome-SBA 4,710 8,007 2,954 1,933 3,120 3,15]
361121 Special Assessments Interest 41,427 8,082 1,863 5,221 4,780 2,120
361122 Special Assessments Penalties 37,048 2,484 0 697 697 0
363150 Special Assessments-Riverfront 128,154 28,528 26,195 27,310 28,710 18,45'
TOTAL MISCELLANEOUS REVENUE 212,859 47,341 31,174 35,201 37,409 23,826
NON-REVENUE SOURCES
389991 Appropriation fromPY Fund Balance 33,550 29,366 27,176 40,790
TOTAL NON-REVENUE SOURCES 0 0 33,550 29,366 27,176 40,790
TOTAL DEBT SERVICE FUND 212,859 47,341 64,724 64,567 64,585 64,616
DEBT SERVICE FUND EXPENDITURES
Code: 201051
ccount
umber Description
FY 99/00
Actual
FY 00/Ol
Actual
FY 01/02
Budget Actual
to
5/31/02
FY 01/02
Proiected FY 02/03
Adopted
Budget
OPERATING EXPENDITURES
534120 Postage 156 248 258 189 189 180
534910 Clerk of Court Filing Fees 18 30 60 12 30 30
TOTAL OPERATING EXPENDITURES 174 278 318 201 219 210
DEBT SERVICE
707121 Principal -Revenue Bond 1996 47,932 50,688 53,602 53,602 53,602 56,684
707221 Interest -Revenue Bond 1996 16,464 13,719 10,804 10,764 10,764 7,722
TOTAL DEBT SERVICE 64,396 64,407 64,406 64,366 64,366 64,406
TOTAL DEBT SERVICE FUND 64,570 64,685 64,724 64,567 64,585 64,616
-169-
t
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CAPITAL IMPROVEMENT FUND SOiTRCES AND USES OF FUNDS
CIP REVENUES BY SOURCE
General Fund
5.7%
Local Option
Gas Tax
3.0%
Discretionary
Sales Tax
31.3%
Riverlront
Redevelopment
Ageucy
2.6%
Grants and
Other Revenues
47 2%
Airport Fund
5.7 %
Recreation
Impact Fee
3.8 %
Golf Course
Fund
.7%
CIP USES OF FUNDS
iewalks
3.6%
Recreation
8.3 °Io
Airport
57.2%
~c
_ _____ies
12.4°Io
-170-
Debt Service Roads/Streets
CITY OF SEBASTIAN, FLORIDA 2002-2003 ANNUAL BUDGET
FISCAL YEAR 2002/2003
CAPITAL IMPROVEMENT FUND REVENUES BY SOURCE
General Fund
Local Option Gas Tax Fund
Discretionary Sales Tax Fund
Riverfront Redevelopment District Fund
Recreation Impact Fee Fund
Golf Course Fund
Airport Fund
Grants and Other Revenues
TOTAL
$ 284,000
$ 150,000
$ 1,570,617
$ 130,444
$ 190,000
$ 32,500
$ 286,500
$ 2,352,500
$ 4,996,561
-171-
1
i
CITY OF SEBASTIAN, FLORIDA 20022003 ANNUAL BUDGET
Tlus Fund includes all of the City's "Pay as you go" and loan funded Capital
Improvement Projects.
Fundu1g for Capital Improvement Projects is provided from other City funds, loan
proceeds and miscellaneous revenue. Capital project expenditures are accounted
for in Capital Project Funds, the Golf Course Projects Fund and the Airport
Projects Fund, but they are presented ii a consolidated maimer in the budget
document to facilitate review of capital projects as a whole.
The proposed Capital Improvement Program for 2002 - 2003 is as follows:
Roads $ 762,000
Sidewalks
Recreation
Public Facilities
Airport
Sub-total Capital Projects
Debt Service
TOTAL
189,368
415,000
620,500
2,855,000
4,841,868
154,693
$ 4,996,561
-172-
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-174-
FISCAL FEAR 2002-2003
CAPITAL IMPROVEMENT FUND SOURCE OF "OTHER" FUNDS
SOURCE OF "OTHER" FUNDS AMOUNT
Road Resurfacing
Paving Loan Funds (Interest Earnings Balance) $ 90,000
City Hall Restoration
Historic Preservation Grant $ 250,000
Yacht Club/Conununity Center Signs
Carryover Budget Savings in Fund 310 Capital Projects $ 10,500
Airport -Rehab Runway 9/27 Phase II
FDOT Joint Participation Agreement (5% of Total Cost) $ 61,500
FAA Grant (90% of Total Cost) $ 1,107,000
Airport -Construct Access Road
FDOT Joint Participation Agreement (80% of Total Cost) $ 500,000
Airport -Construct Airport Administration Building
FDOT Joint Participation Agreement (50% of Total Cost) $ 333,500
TOTAL SOURCES OF "OTHER" FUNDS $ 2,352,500
-175-
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-176-
CITY OF
SEBasT~N
~~
HOME OF PELICAN ISLAND
This Page Intentionally Left Blank
-177-
Description
Total Revenues
Total GC Administration Division
Total GC Greens Division
Total GC Carts Division
Total Expenses
Net Revenue over (Expenses)
Actual FY 02/03
FY 99/00 FY 00/01 FY 01/02 to FY 01/02 Adopted
Actual Actual Budget 5/31/02 Projected Budget
1,471,743 1,151,732 1,560,365 1,169,026 1,518,176 1,588,510
620,156 857,991 893,963 569,348 729,047 877,205
1,208,267 568,870 568,870 357,892 569,738 606,881
70,625 97,532 97,532 51,101 92,003 104,424
1,899,048 1,524,393 1,560,365 978,341 1,390,788 1,588,510
(427,305) (372,661) 0 190,685 127,388 0
Note: The increase in budget from Fiscal Year 2000/2001 to Fiscal Year 2001/2002 is a result of the Golf Course being
closed from June through September 2001 for the purpose of renovating 19 Greens, rebuilding bunkers and regrassing the
fairways. This is the first major renovation of the Golf Course since it was built in 1981.
-178-
CITYOF
SEB~N
HOLE OF PELICAN ISLAND
This Page Intentionally Left Blank
-179-
~~
GOLF COURSE REVE1~'UE
Code:. 410010
t
ii
1
t
1
t
Account
Number Description
FY 99/00
Actual
FY 00/Ol
Actual
FY 01/02
Budget Actual
to
5/31/02
FY 01/02
Projected FY 02/03
Adopted
Budget
CHARGES FOR SERVICES
347501 Green Fees 450,725 370,287 511,000 368,121 511,000 525,000
347502 Cart Rentals 668,542 525,287 728,500 569,792 728,500 730,000
347510 Driving Range Fees 50,190 34,303 50,000 29,790 50,000 50,000
347512 Club Storage Fees 931 833 850 757 757 700
347513 Club Rentals Fees 2,033 1,113 2,200 540 700 2,000
347520 Initiation Fees 2,000 0 0 0 0 0
347521 Membership Fees 123,292 79,467 116,470 105,240 105,240 107,120
347522 Handicap Fees 4,272 5,325 5,400 5,565 5,505 5,505
347523 Resident Card Fees .15,820 18,600 24,000 22,256 22,181 27,000
347530 Non-Taxable Sales 16,091 12,375 23,500 63 80 100
347540 Pro Shop Sales 62,017 80,000 51,826 70,000 75,000
347541 Cost of Sales-Pro Shop (55,288) (40,000) (23,151) (35,000) (37,500)
362100 Rents and Royalties 18,343 26,759 27,675 20,503 27,675 28,768
369440 Driving Range Commission 1,308 70 0 0 0 0
369900 Other Miscellaneous Revenues 1,585 3,674 1,000 1,070 1,000 1,000
369941 Sales Tax Commissions 363 282 360 240 360 360
369942 Liquor Corrunissions 9,243 0 0 0 0 0
369945 Pro Lesson Fees 2,440 3,000 6,000 1,835 2,000 3,000
TOTAL CHARGES FOR SERVICES 1,367,178 1,088,104 1,536,955 1,154,447 1,489,998 1,518,053
NON-OPERATING REVENUE
331901 FEMA Federal Grant 6,787 0 0
334901 FEMA-State Grant 1,090 0 0
361100 Interest Earnings 6,280 6,148 1,254 714 1,428 1,585
361105 SBA Interest Earnings 76,802 57,480 21,156 13,375 26,750 17,146
364100 Sale of Fixed Assets 227 1,000 0 0
369200 Insurance Proceeds 13,379 0 490 0
389995 Appr. from PY Retained Earnings, 0 0 51,726
TOTAL NON-OPERATING REVENUE 104,565 63,628 23,410 14,579 28,178 70,457
TOTAL REVENUES 1,471,743 1,151,732 1,560,365 1,169,026 1,518,176 1,588,510
1 -180-
CITY OF SEBASTIAN, FLORIDA 2002-2003 ANNUAL BUDGET
GOLF COURSE ADMINISTRATION
The Sebastian Golf Course is located in the City of Sebastian off of Main Street at the West entrance to the Airport and
provides recreational enjoyment for the citizens of Sebastian and the surrounding communities. The facility includes an 18-
hole golf course that is 6,717 yards in length and par 72, driving range, putting and chipping green, restaurant, lounge,
and fully-stocked Pro Shop.
FISCAL YEAR 2002 ACCOMPLISHMENTS
/ Developed and nnplemented Sebastian Golf Course Web Site.
/ Hosted several benefit/charitable golf tournaments, as well as the Annual Sebastian Open.
/ Provided free weekly jui>ior golf clinics during school year and hosted Sebastian Junior Golf Academy
during summer months.
/ Installation of golf range netting.
FISCAL YEAR 2003 GOALS AND OBJECTIVES
- Develop and promote a new and exciting tournament program for all levels.
- Direct and promote a comprehensive junior program.
- Maintain thorough fiscal procedures and accountability.
- Safety first, CPR and First Aid certification for golf staff.
PERFORMANCE MEASUREMENT
ctua ctua ro~ecte stunate
SERVICE PROGRAM 1999-00 2000-O1 2001-02 2002-03
NUMBER OF ANNUAL FEES SOLD
Single Resident 72 71 71 72
Single Non-Resident 44 41 41 36
Family Resident 58 56 56 46
Family Non-Resident 38 22 22 14
Resident/Discount Cards 791 746 850 900
TOTAL ANNUAL FEES SOLD 1,003 936 1,040 1,068
NUMBER OF ROUNDS PLAYED
Annual Fee Rounds 18,500 10,682 16,333 15,833
Daily Fee Rounds 50,001 35,204 53,667 54,167
TOTAL NUMBER OF ROUNDS PLAYED 68,501 45,886 70,000 70,000
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CITY OF SEBASTIAN, FLORIDA 2002-2003 ANNUAL BUDGET
GOLF COURSE ADMINISTRATION BUDGET SUMMARY
The proposed 2002-2003 budget for Golf Course Adinii is $877,205. Tlus compares to the 2001-02 projected
expenditures of $729,047, an increase of $148,158 or 20.3%.
Amended Projected
01-02 01-02 Proposed
Budget Expenditures 02-03 Difference
Personal Services 256,488 239,120 268,538 29,418
Operating Expenses 293,059 284,325 298,777 14,452
Capital Outlay 1,500 1,121 0 (1,121)
Debt Service 251,626 204,481 309,890 105,409
Non-Operatig 91,290 0 __ 0 -0
Proposed 2002-03 Budget:
Major Current Level Changes from
2001-02 Projected Expenditures: Difference
1. Personal Services -Increase -due to 7% CWA contract negotiated increase applied to all
nonpublic safety employees, a 20% increase in health benefit insurance, and inclusion of worker's
comp insurance it operating costs. 29,418
2. Operating Expenses -Increase -due to calculated ilcreases in management services from the
General fund, electric, promotions and advertising (new course) departmental supplies and bank
card charges, offset by decreases in one time charge for professional services, R&M-Buildings,
and Cleaning supplies. In addition, increase due to course closure during last four months of
fiscal year (i.e. lower costs). 14,452
Capital Outlay -Increase -due to necessary purchase of equipment for operations. (1,121) I
I4. Debt Service -Increase -due to refunding of revenue bond and the high principal payable
aiuiually. 105,409
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CITY OF SEBASTIAN, FLORIDA 2002-2003 ANNUAL BUDGET
PROGRAM BUDGET DESCRIPTION FOR THE SEBASTIAN GOLF COURSE
STAFFING NATURE OF ACTI VITY
01-02 02-03 02-03
31.50% 25.00% General Supervision -Provide effective, responsive and professional management.
direction, control of daily golf operations, including training and forethought tier
innovative and practical inprovements.
8.00% 25.00% Pro Shore -Provide friendly, consistent quality service to the public. The result ~~t
this direct contact combined with the amenities offered, produces customrr
satisfaction.
38.50% 25.00% Control of Course Play -Provides for orderly starting of play, the speed and flo«~ ~~t
play, and prevention of free play and abuse to golf course grounds. This et~hanccti
the enjoyment of the game as well as promoting retunl play.
22.00%I 25.00%IGolf Course Admiustration -Supervise all Golf Course operations, preparation
budget, supervision of capital improvement programs.
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CITY OF SEBASTIAN, FLORIDA 2002-2003 ANNL7AL BUDGET
PERSONAL SERVICES SCHEDULE
Projected Proposed
pay Position Years Expense Budget
Position Range Grade 00-01 01-02 02-03 01-02 02-03
Golf Course Director 48,910/88,336 81E 1.00 1.00 1.00 45,517 52,500
Head Golf Professional 29,888/53,980 29E 0.60 1.00 1.00 23,927 31,400
Head Cashier 21,569/38,956 18 1.00 1.00 1.00 23,749 27,500
Administrative Secretary 21,569/38,956 18 0.50 0.50 0.50 15,506 17,200
Assistant Cashier (P/T) 7,807114,101 11 1.50 1.50 1.50 20,076 21,300
Cashier (2 TEMP) 0.50 0.50 0.50 3,973 11,000
Ranger/Starter (6 P/T) 6,125/11,063 9 3.00 3.00 3.00 - 34,000
Ranger/Starter (2. TEMP) 1.50 1.50 1.50 33,396 9,000
9.00 9.00 9.00
TOTAL SALARIES 166,144 203,900
Overtime 2, 891 1,000
Lesson Bonus 5,470 6,000
FICA Taxes 14,049 16,134
Deferred Compensation 9,140 10,656
Group Health Insurance Premium 13,166 14,051
Dependant Health Ins Premium 3,137 7,399
Employee Assistance Program 276 276
Worker's Comp Insurance 23,973 8,122
Unemployment Insurance 874 1,000
Total Personal Services 239,120 268,538
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GOLF COURSE ADMINISTRATION DIVISION
Code: 410110
Account
Number Description
FY 99/00
Actual
FY 00101
Actual
FY 01/02
Budget Actual
to
5/31/02
FY 01/02
Projected FY 02/0:
Adopter
Budget
PERSONAL SERVICES:
511200 Regular Salaries 134,883 150,176 195,400 119,421 166,144 203,90(
511400 Overtime ~ 618 3,023 1,000 898 2,891 1,00(
511500 Lesson Bonus 1,756 3,500 724 5,470 6,00(
512100 FICA Taxes 10,475 11,754 1,484 8,951 14,049 16,134
512225 Deferred Compensation 4,229 8,747 9,972 5,892 9,140 10,65E
512301 Group Health Insurance Prenuum 6,327 9,989 13,000 8,442 13,166 14,05]
512305 Dependant Health Ins Premium 2,852 3,114 5,300 3,524 3,137 7,395
i 12309 Employee Assistance Program 198 194 280 167 276 27E
112400 Worker's Comp Insurance 4,511 24,009 11,552 8,578 23,973 8,12
112500 Unemployment Insurance 5,503 1,000 642 874 1,000
COTAL PERSONAL SERVICES 164,093 218,265 256,488 157,239 239,120 268,53E
OPERATING EXPENSES:
133150 Engineering Services 108
133175 Employee Background Testing 379
133199 Golf Professional 53,154
133200 Audit Fees 3,750 2,703 3,250 7,180 3,250 3,500
133201 Admin Services provided by GF 21,000 35,941 38,088 25,392 38,088 38,088
133400 Other Contractual Services 197 132 375 0 375 100
133410 Environmental Services 1,552 1,650 2,000 1,100 1,175 2,000
133415 Janitorial Services 1,080 1,050 1,560 900 900 1,560
133420 Pest/Weed Control 168 168 318 98 234 250
133440 Electronic Security Services 381 413 395 254 395 400
134000 Travel and Per Diem 87 0 100 0 50 50
134101 Telephone 5,454 5,662 5,961 3,586 5,935 6,528
>34110 Internet Access 439 1,205 1,736 0
134120 Postage 133 122 118 66 132 200
134310 Electric 26,707 28,140 34,498 20,160 30,561 32,089
134320 Water/Sewer 573 575 531 334 573 587
134380 Trash Pickup/Hauling, Etc. 1,401 1,239 1,700 1,061 1,700 1,900
134445 Airport Property Lease 57,615 120,000 120,000 80,000 120,000 120,000
134500 Insurance 24,709 27,743 34,386 34,386 34,386 48,140
134610 R & M -Buildings 5,028 2,840 2,250 3,908 4,500 3,000
.34630 R & M -Office Equipment 2,435 2,879 2,600 604 2,000 2,000
34650 R & M-Radio 414 0 400 220 400 300
X34845 Golf Course Promotions 3,287 2,282 3,500 2,301 3,500 4,200
X34846 Golf Course Advertising 3,809 3,349 4,200 4,107 4,200 5,000
X35200 Departmental Supplies 5,724 4,283 5,000 2,006 4,000 4,000
.35205 Bank Charges 14,866 13.456 18,000 12,167 18,000 16,000
35210 Computer Supplies 257 223 500 461 500 750
35220 Cleaning Supplies 2,076 1,342 1,000 783 1,000 1,200
35230 Small Tools and Equipment 460 137 250 208 250 250
35250 Building Supplies 252 178 250 33 250 250
35270 Uniforms and Shoes 55 0 1,000 271 500 500
35410 Dues and Memberships 801 1,087 1,300 653 1,300 1,500
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GOLF COURSE ADMINISTRATION DIVISION
r.,~P• a~ m i n
Account
Number Description
FY 99/00
Actual
FY 00/Ol
Actual
FY 01/02
Budget Actual
to
5/31/02
FY 01/02
Projected FY 02/03
Adopted
Budget
535420 Books and Publications 117 122 250 128 Z50 250
535450 Training and Education 40 525 1,250 0 1,250 1,250
535710 Non-Ad Valorem Tax 194 194 8,029 2,935 2,935 2,935
TOTAL OPERATING EXPENSES 238,263 258,874 293,059 206,507 284,325 298,777
CAPITAL OUTLAY:
606400 Vehicles and Equipment 1,300 2, 871 1,500 1,121 1,121 0
TOTAL CAPITAL OUTLAY 1,300 2,871 1,500 1,121 1,121 0
DEBT SERVICE:
707145 Principal -Golf Course 110,000 0 100,000 100,000 100,000 220,000
707245 Interest -Golf Course 96,980 42,981 151,626 104,481 104,481 89,890
TOTAL DEBT SERVICE 206,980 42,981 251,626 204,481 204,481 309,890
NON-OPERATING EXPENSES
909101 Interfund Trfr to 001 GF 335,000
909541 Intrafund Trfr to GC Capital 9,520
909901 Contingency 0 0 91,290
TOTAL NON-OPERATING EXPENSES 9,520 335,000 91,290 0 0 0
TOTAL GOLF COURSE ADMINISTRATION 620,156 857,991 893,963 569,348 729,047 877,205
CAPITAL OUTLAY SCHEDULE
GOLF COURSE ADMIN AND PRO SHOP
Priority
Number Description
1 Computers (6)
2 Printers (3)
EXPENDITURES PER FISCAL YEAR
2002-03 2003-04 2004-OS 2005-06 2006-07 TOTAL
12.300 12,300
2,100 2,100
Equipment purchased in prior year:
(1) Replacement 10 ton Air Conditioner
$1,245
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CITY OF
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CITY OF SEBASTIAN, FLORIDA 2002-2003 ANNUAL BUDGET
GOLF COURSE GREENS DIVISION
The Golf Course Greens Division is responsible for admnustration of an independent golf course maintenance
contract to insure that the overall care of the golf course provides a playable and healthy golf course.
FISCAL YEAR 2002 ACCOMPLISHMENTS
/ Beautification of entrance and entrance road.
/ Drainage improvements completed through golf course.
/ Added additional tee space on Hole #9 and Hole #17.
/ Improved drainage swale on Hole #15.
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FISCAL YEAR 2003 GOALS AND OBJECTIVES
- Irrigation enhancement regarding additional heads and increasing pipe size on back nine.
- Install additional drainage in approach areas.
- Initiate tree replacement program
- Enhance mauitenance facility and sun•ounding areas.
- Track and monitor fiscal accountability regarding equipment repairs, parts and turfgrass items (chemicals,
fertilizer, sand, etc.)
GOLF COURSE GREENS DIVISION BUDGET SUMMARY
The proposed 2002-2003 budget for Golf Course Greens Division is $606,881. This compares to the 2001-02
projected expenditures of $569,738, an increase of $37,143 or 6.5%.
Amended Projected
O l -02 O l -02 Proposed
Budget Expenditures 02-03
524,455 525,323 544,559
44,415 44,415 51,000
0 0 11,322
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otal 5b~,
Proposed 2002-03 Budget:
Major Current Level Changes from
2001-02 Projected Expenditures:
1. Operating Expenses -Increase -due to estimated CPI increase for One Source Mantenance
Contract and R&M-Builduigs, offset by reductions in Grounds Maintenance costs and irrigation.
2. Capital Outlay -Increase -increase due to purchasing necessary equipment for operational
maintenance purposes.
3. Non-Operating -Decrease - no projects slated for funding ui this fiscal year.
Difference
6,585
11,322
37,143
Difference
19,236
6,585
11,322
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CITY OF SEBASTIAN, FLORIDA 2002-2003 ANNUAL BUDGET
PROGRAM BUDGET DESCRIPTION FOR THE GOLF COURSE GREENS DIVISION
STAFFING NATURE OFACTIVITY
01-02 02-03 02-03
75.00% 75.00% Golf Course Maintenance -Provide admiiustrative oversight of uidependent golf
course maintenance contract which provides daily turf care resulting in the quality
appearance and playability of the golf course. Keeping the golf course ui the best
possible condition throughout the year adds to the enjoyment of the customers and
insures retunl play.
25.00% 25.00% Equip Went Maintenance -Continue trackuig equipment use and repair to insure
proper maintenance and useabiltiy of equipment.
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GOLF COURSE GREENS DIVISION
Code: 410120
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Number Description
FY 99/00
Actual
FY 00/Ol
Actual
FY 01/02
Budget Actual
to
5/31/02
FY 01/02
Projected FY 02/03
Adopted
Budget
OPERATING EXPENSES
533440 Electronic Security Services 360 359 372 270 372 400
533445 Groundskeeping Service 447,200 462,852 475,349 316,899 475,349 489,609
534310 Electric 15,554 14,553 17,284 11,145 16,952 17,800
534610 R & M -Buildings 685 199 4,000 1,830 4,000 4,000
534640 R & M-Operating Equipment 13,013 12,075 10,700 6,847 12,000 13,000
534680 R & M -Irrigation Systems 11,734 10,214 12,000 7,201 12,000 14,000
534685 R & M -Grounds Maintenance 22,051 2,010 1,500 656 1,500 2,500
535200 Departmental Supplies 3,766 2,499 2,500 1,907 2,500 2,500
535220 Cleaning Supplies 523 43 250 160 250 250
535230 Small Tools and Equipment 337 118 250 0 200 250
535250 Building Supplies 56 0 250 76 200 250
TOTAL OPERATING EXPENSES 515,279 504,922 524,455 346,991 525,323 544,559
CAPITAL OUTLAY
606400 Vehicles and Equipment 22,226 3,345 44,415 10,901 44,415 51,000
TOTAL CAPITAL OUTLAY 22,226 3,345 44,415 10,901 44,415 51,000
NON-OPERATING EXPENSES
909541 Intrafund Trfr to GC Capital 100,200 700,000 0 11,322
TOTAL NON-OPERATING EXPENSES 100,200 700,000 0 0 0 11,322
TOTAL GREENS DIVISION 637,705 1,208,267 568,870 357,892 569,738 606,881
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CAPITAL OUTLAY SCHEDULE
Priority
Number Descriution
1 Greens Mower
2 Carry All
3 Tractor
4 Toro Sand Pro
5 Cushman Truckster
6 Top Dresser
7 Mig Welder
8 Greens Mower (Diesel)
9 Jacobsen Deck Mower
10 7 Gang Mower
EXPENDITURES PER FISCAL YEAR
2002-03 2003-04 2004-OS 2005-06 2006-07 TOTAL
22,000 31,200 17,000 70,200
5,000 5,500 10,500
15,000 20,000 35,000
9,000 9,000
7,500 7,500 ',
8,000 8,000
3,000 3,000 ',
~
17,000 17,000
~
11,000 11,000
45,000 45,000
51,000 38,700 28,000 48,000 50,500 216,200
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CITY OF SEBASTIAN, FLORIDA 2002-2003 ANNUAL BUDGET
GOLF COURSE CARTS DIVISION
The Golf Course Carts Division is responsible for maintauung the golf carts in operational condition, driving
range, golf cart barn, locker room, water station, and surrounding areas.
FISCAL YEAR 2002 ACCOMPLISHMENTS
/ Organized, implemented and executed preventative maintenance program on golf carts.
FISCAL YEAR 2003 GOALS AND OBJECTIVES
Y To maintain carts in operational condition to support golf course play.
:~ To service driving range and maintain range balls.
GOLF COURSE CARTS DIVISION BUDGET SUMMARY
The proposed 2002-2003 budget for Golf Course Carts Division is $104,424. This compares to the 2001-02
projected expenditures of $92,003, an increase of $12,421 or 13.5%.
Amended Projected
01-02 01-02 Proposed
Budget Expenditures 02-03 Difference
Personal Services 45,771 40,342 46,174 5,832
Operating Expenses 51,761 51,661 58,250 6,589
Capital Outlay 0 0 0 0
Total 97,532 92,003 104,424 12,421
posed 2002-03 Budget:
or Current Level Changes from
1-02 Projected Expenditures: Difference
1. Personal Services -Increase -due to 7% CWA contract negotiated increase applied to all
nonpublic safety employees and inclusion of worker's comp insurance in operatuig costs. 5,832
2. Operating Expenses -Increase -due to increase in Cart leases for a full year (Course closed II
for four months), and departmental supplies. 6,589
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CITY OF SEBASTIAN, FLORIDA 2002-2003 ANNUAL BUDGET
PROGRAM BUDGET DESCRIPTION FOR THE GOLF CART DIVISION
STAFFING NATURE OF ACTIVITY
01-02 02-03 02-03
60.00% 40.00% General Maintenance and Care of Golf Carts -Clean and mauitain golf carts
operational condition for guests use and mauitain operational cart bane.
40.00% 30.00% Golf Course Facilities - Maintenance and care of Cart Barn, Driving Range, Wa
Station, and general area around Golf Shop and starter area.
30.00%ICustoiner Service -Provide unsurpassed customer service to our members quests.
PERSONAL SERVICES SCHEDULE
GOLF COURSE CART DIVISION
Position
ART ATTENDANTS (4) (P/T)
ART ATTENDANTS (TEMP)
Projected Proposed
Pay Position Years Expense Budget
Range Grade 00-01 01-02 02-03 01-02 02-03
6,125/11,063 9 2.00 2.00 2.00 14,159 19,300
2.00 2.00 2.00 22,723 23,000
TOTAL SALARIES 36,882 42,300
OVERTIME 500 500
FICA 2,860 3,274
EMPLOYEE ASSISTANCE PROGRAM 100 100
WORKER'S COMPENSATION
TOTAL PERSONAL SERVICES 40.342 46.174
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GOLF COURSE CARTS DIVISION
Code: 410130
Account
Number Description
FY 99/00
Actual
FY 00/O1
Actual
FY 01/02
Budget Actual
to
5/31/02
FY 01/02
Pro.iected FY 02/03
Adopted
Budget
PERSONAL SERVICES
511200 Regular Salaries 35,733 23,216 42,300 17,729 36,882 42,300
511400 Overtime 408 396 125 346 500 500
512100 FICA Taxes 2,765 1,806 3,246 1,383 2,860 3,274
512309 Employee Assistance Program 61 38 100 23 100 100
TOTAL PERSONAL SERVICES 38,967 25,456 45,771 19,481 40,342 46,174
OPERATING EXPENSES
534420 Equipment Leases 46,947 43,913 44,161 26,125 44,161 52,250
534610 R & M - Buildings 90 0 250 20 250 2,000
534640 R & M-Operating Equipment 500 820 1,000 387 900 2,000
535200 Departmental Supplies 216 157 6,000 5,049 6,000 1,500
535220 Cleaning Supplies 263 189 200 31 200 250
535230 Small Tools and Equipment 89 90 150 8 150 250
535270 Uniforms and shoes 55 0 0
TOTAL OPERATING EXPENSES 48,160 45,169 51,761 31,620 51,661 58,250
CAPITAL OUTLAY
606400 Vehicles and Equipment 800 0 0 0
TOTAL CAPITAL OUTLAY 800 0 0 0 0 0
TOTAL CARTS EXPENSES 87,927 70,625 97,532 51,101 92,003 104,424
CAPITAL OUTLAY SCHEDULE
GOLF COURSE CART DIVISION
Priority
Number Description
1 Ball Washer
2 Range Picker
EXPENDITURES PER FISCAL YEAR
2002-03 2003-04 2004-05 2005-06 2006-07 TOTAL
1,500 1,500
3,000
Equipn~nt purchased in prior year:
(1) Kubota Front-End Loader
$20,755
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CITY OF
HOME OF PELICAN ISLAND
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AIRPORT REVENUE
Code: 450010
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t
Account
Number Description
FY 99/00
Actuai
FY 00/01
Actu~il
FY 01/02
Budget Actual
to
5/31/02
FY 01/02
Projected FY 02/03
Adopted
Budget
OPERATING REVENUE
362100 Rents and Royalties 81,35 190,198 157,459 81,011 157,459 163,434
369900 Other Miscellaneous Revenues 4,637 3,451 7,345 9,232 9,232 5,773
TOTAIf OPERATING REVENUE 85,992 193,649 164,804 90,243 166,691 169,207
NON-OPERATING REVENUE:
INTERGOVERNMENTAL SOURCES
334451 Airport - FDOT JPA Revenue 0 32,609 0 0 0 0
TOTAL INTERGOV'T SOURCES 0 32,609 0 0 0 0
OT1~R NON-OPERATING REVENUE:
361100 Interest Earnings 2.496 4,112 1,106 421 1,106 925
361105 SBA Interest Earnings 16,890 17,905 9,280 5,945 9,280 9,300
364100 Sale of Fixed Assets
389995 Appr. from PY Retained Earnings 24,660
TOTAL OTHER NON-OPERATING REVENUE 19,386 22,017 10,386 6,366 10,386 34,885
TOTAL NON-OPERATING REVENUES 19,386 54,626 10,386 6,366 10,386 34,885
TOTAL AIRPORT REVENUES 105,378 248,275 175,190 96,609 177,077 204,092
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CITY OF SEBASTIAN, FLORIDA 2002-2003 ANNUAL BUDGET
AIRPORT ADMINISTRATION
The Airport Director is responsible for Airport Opera±ions and compliance issues with the Federal Aviation
Admnstration, Airport CIP execution and moiutoring, tenant relations, and compliance with State and Federal
Aviation Regulations.
FISCAL YEAR 2002 ACCOMPLISHMENTS
/ Obtained FDOT Joint Participation Agreement funds in the amount of $1,171,867 for the following:
• Construct T-Hangars in the amount of $400,000
• Design and Enguieering for Runway 9-27 in the amount of $140,000
• Install Security Fencing in the amount of $16,667
• Airfield Electrical Vault and Equipment in the amount of $90,000
• Clear Runway 9-27 Safety Areas in the amount of $205,200
• Construct Admnstration Facility in the amount of $320,000
/ Obtained Federal Aviation Administration funding in the amount of $921,000 for the following:
• Install Security Fencing in the amount of $300,000
/ • Relocate/Remove Obstacles for Runway 9-27 in the amount of $621,000
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/ Completion of Runway 4-22 Medium Intensity Lighting Project
/ Implemented Airport Rules and Regulations, Developmental Standards, Lease Policy, and Minimum
Standards for Aeronautical Activities
/ Initiated process of Reactivating Runway 9-27
/ Obtained AAAE Certification in Airport Management
1 / Completion of Airport Security Identification Badge System
FISCAL YEAR 2003 GOALS AND OBJECTIVES
- Administration of the A' ort in accordance with Federal, State and Local re ulations.
~P g
- Revise Joint Anticipated Capital Improvement Program, via partnership with Florida Department of
Tr ansportation and Federal Aviation Administration.
- Coordination of safety and logistics associated with airport construction activities.
- Monitoring of airport lease agreements with Finance and Legal departments.
- Promotion of open and positive relations with airport users and citizens.
- Completion of Security Fencing Program
- Completion of Infrastructure Improvements (Airport Drive East and West extensions, water, sewer, etc.)
- Implement an Economic Impact Analysis
:= Develop an Airport Website
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CITY OF SEBASTIAN, FLORIDA 2002-2003 ANNUAL BUDGET
PERFORMANCE MEASURES
Performance Indicators Actual
1999/2000 Actual
2000/2001 Budget
2001/2002 Projected
2002/2003
Number of Based Aircraft 50 50 80 80
Number of Aircraft Operations 37,240 45,000 40,000 60,000
Number of Development Acres 183 188 188 190
Airport Leasehold Revenues $ 81,355 $ i90,198* $ 157,459 $ 161,434
* Une time increase for collection of unpaid lease payments.
AIRPORT ADMINISTRATION BUDGET SUMMARY
The proposed 2002-2003 budget for the Airport is $204,092. This compares to the 2001-02 amended budget
of $184,676, an increase of $19,416 or 11.0%.
Amended Projected
O 1-02 O 1-02 Proposed
Budget Expenditures 02-03 Difference
Personal Services 68,468 74,608 123,741 49,133
Operating Expenses 80,277 82,085 77,309 (4,776)
Capital Outlay 25,003 25,001 3,042 (21,959)
Non-Operating 2,982 2,982 0 (2,982)
Total 17 ,730 184,676 204,092 19,416
Proposed 2002-03 Budget:
Major Current Level Changes from
2001-02 Projected Expenditures: Difference
1. Personal Services -Increase -due to reclass of Airport Manager to Director, addition of a full•
time Airport Operations Specialist III position, 7% CWA contract negotiated increase applied to
all nonpublic safety employees, a 20% increase in health benefit insurance, and a 185% increase
in worker's comp insurance. 49,133
2. Operating Expenses -Decrease -results primarily from a significant decrease in maintenance
for grounds and equipment, offset by an increase in electric, and the addition of a cell phone for
the new employee, and pest/weed control. (4,776)
~3. Capital Outlay -Decrease -results from decrease in equipment needs for airport mantenance. (21,959))
~4. Non-Operating -Decrease -results from a decrease in contingency.
-199-
CITY OF SEBASTIAN, FLORIDA 2002-2003 ANNUAL BUDGET
PROGRAM BUDGET DESCRIPTION FOR T~-IE AIRPORT
STAFFING NATURE' OFACTIVITY
01-02 02-03 02-03
15.00% 10.00% Federal Aviation Compliance -Conduct operations at the Airport in accordance with Federa
Aviation Regulations.
15.00% 55.00% Ca ital Improvement Project Execution and Monitoring -Execute and monitor Capita
Improvement Projects. Prepare and submit aFive-Year Capital Improvement Program i
accordance with Regulations. Prepare and apply for Florida Department of Transportatio
Airport Improvement Grants for Capital Improvement Projects and equipment.
25.00% 15.00% Tenant and Public Relations -Monitor and execute Tenant Lease agreements. Provid
dispute resolution regarding airport regulations. Maintain contact with Airport users an
citizens, respond to questions and complaints and provide information to all parties abou
rules, regulations and airport information.
40.00% 20.00% Airport Maintenance -Mow Airport, herbicide runways and taxiways, maintain runwa
lighting system. Supervise runway maintenance and Scrub Jay mitigation/Habita
Conservation Area. Clear and maintain runway approaches and perform daily Airpo
inspections.
$.00% Airport Master Plan Update -Continued support during Airport Master Plan update this
fiscal year in accordance with Federal Aviation Regulations.
100.00% 100.00%
PERSONAL SERVICES SCHEDULE
Projected Proposed
Pay Position Years Expense Budget
Position Range Grade 00-01 01-02 02-03 01-02 02-03
Airport Director 48,910/88,336 81E 0.00 0.00 1.00 - 49,000
Airport Manager 34,964/63,150 33E 1.00 1.00 0.00 38,305 -
Airport Operations Specialist III 21,155/38,207 18 0.00 0.50 1.00 10,616 31,000
Intern/Temp 0.50 0.67 0.50 5,760 8,400
1.50 2.17 1.50
TOTAL SALARIES 54,681 88,400
FICA Taxes 4,183 6,770
Clothing Allowance - 100
Deferred Compensation 4,921 7,965
Group Health Insurance Premium 5,783 9,097
Dependant Health Ins Premium 2,707 4,609
Employee Assistance Program 23 46
Worker's Comp Insurance 2,310 6,754
Total Personal Services 74,608 123,741
-200-
CITY OF SEBASTIAN FLORIDA 2002-2003 ANNUAL B D ET
U G
AIRPORT ADMINISTRATION
Code: 450110
Account
Nwnber Description
FY 99/00
Actual
FY 00/Ol
Actual
FY 01/02
Budget Actual
to
5/31/02
FY O1J02
Projected FY 02/03
Adopted
Bud et
PERSONAL SERVICES
511200 Regular Salaries 5,313 27,406 49,400 20,894 54,681 88,400
512100 FICA Taxes 407 1,992 3,779 1,490 4,183 6,770
512215 Clothing Allowance 100
512225 Deferred Compensation 9 1,917 4,446 1,830 4,921 7,965
512301 Group Health Insurance Premium 14 1,952 5,800 2,339 5,783 9,097
512305 Dependant Health Ins Premium 7 1,310 2,710 1,345 2,707 4,609
512309 Employee Assistance Program 17 23 12 23 46
512400 Worker's Comp Insurance 1,645 1,847 2,310 1,716 2,310 6,754
TOTAL PERSONAL SERVICES 7,395 36,441 68,468 29,626 74,608 123,741
OPERATING EXPENSES
533100 Professional Services 152 7,681 2,000 0 0 0
533200 Audit Fees 253 428 596 0 991 991
533201 Admin Services provided by GF 10,755 25,101 32,114 16,057 32,114 32,114
533400 Other Contractual Services 41 1,500 624 1,300 1,500
533410 Environmental Services 500 500 0 500 0
533420 Pest/Weed Control/Mowing 2,082 749 2,000 0 750 2,000
534000 Travel and Per Diem 425 2 7~7 4 X50 2,023 4,650 4,250
)0 300 734 808
)0 238 556 1,224
0 0 138 0
)0 53 161 200
)0 878 1,795 1,974
)0 0 500 500
)0 3,622 5,000 5,000
JO 82 500 500
)0 1,157 1,757 2,000
)0 6,144 9,144 3,000
)0 1,456 2,000 1,590
)0 1,458 3,000 3,000
JO 239 675 688
)8 1,008 1,300 1,300
0 0 0 500
50 1,245 3,350 3,000
59 11,170 11,170 11,170
77 47,754 82,085 77,309
J3 2,457 25,001 3,042
)3 2,457 25,001 3,042
0
B2 2,982 0
g2 0 2,982 0
30 79,837 184,676 204,092
1
~~
~_ II
i~
t
CAPITAL OUTLAY SCHEDULE
Priority
Number Description
1 50-100 Gallon Spray Tank w/pump
2 Storage Container
3 Small Deck Mower
4 Small 4x4 Utility cart
5 Computers
EXPENDITURES PER FISCAL YEAR
2002-03 2003-04 2004-OS 200-06 2006-07 TOTAL
2,118 2,118
924 924
18,819 18,819
11,689 11,689
1,800 3,500 5,300
3,042 30.508 0 1,800 3,500 38,850
Equipn~nt purchased in prior year:
Computer
20 foot Storage Container
Airband Transceivers
2002 Chevy Silverado
$ 1,526
$ 880
$ 4,038
$ 18,557
$ 25,001
-202-
CITY OF
HOME OF PELICAN ISLAND
This Page Intentionally Left Blank
-203-
SEBASTIgN
ITY F EBASTIAN, FLORIDA 2002-2003 ANNUAL BUD ET
' Org
FIVE YEAR CAPITAL OUTLAY SCHEDULE SUMMARY
EXPENDITURES PER FISCAL YEAR
Code Department
010001 LEGISLATIVE
' 010005 CITY MANAGER
010009 CITY CLERK
010010 CITY ATTORNEY
010020 FINANCE
010021 MANAGEMENT INFO SERVICES
010035 HUMAN RESOURCES
' 010041 POLICE ADMINISTRATION
010042 POLICE SCHOOL RESOURCE UNIT
010043 POLICE UNIFORM DIVISION
1 010044 POLICE COMMUNITY POLICING UNIT
010045 CODE ENFORCEMENT DIVISION
010047 POLICE DETECTIVE DIVISION
' 010048 SUPPORT SERVICES DIVISION
010049 POLICE DISPATCH DIVISION
u
1
010051 ENGINEERING
010053 STORMWATER UTILITY DIVISION
010052 P/W-ADMIN AND ROADS
010054 GARAGE
010056 BUII.DING MAINTENANCE
010057 PARKS AND RECREATION
010059 CEMETERY
010080 GROWTH MANAGEMENT
010085 BUILDING DEPARTMENT
TOTAL GENERAL FUND
GOLF COURSE FUND
2002-03 2003-04 2004-OS 200-06 2006-07 TOTAL
2,400 0 0 0 0 2,400
0 3,700 0 1,450 1,450 6,600
0 9,000 16,425 0 0 25,425
1,900 0 0 0 1,900 3,800
0 5,400 1,400 3,800 1,400 12,000
9,450 4.000 0 0 10,500 23,950
1,560 1,560 6,278 0 1,560 10,958
0 2,850 24,000 0 0 26,850
1,550 1,200 0 1,800 1,800 6,350
155,700 130,111 113,193 115,215 118,480 632,699
0 0 4,060 1,800 0 5,860
2,000 0 1,300 21,400 0 24,700
1,750 56,300 47,000 2,400 4,400 111,850
37,500 2,400 0 850 1,200 41,950
37,500 3,800 4,200 0 1,200 46,700
1,560 2,600 5,800 0 1,560 11,520
90,560 221,000 120,000 110,000 137,560 679,120
29,060 55,000 250,000 0 1,560 335,620
10,500 14,500 18,500 18,000 0 61,500
15,050 20,000 0 22,000 1,150 58,200
55,315 66,000 80,000 30,000 60,851 292,167
0 14,000 0 0 0 14,000
1,560 2,500 1,250 0 15,060 20,370
0 7,800 700 6,240 30,860 45,600
454,916 623,721 694,106 334,955 392,491 2,500,189
410110 GOLF COURSE ADMINISTRATION 0 14,400 0 0 0 14,400
410120 GOLF COURSE GREENS 51,000 38,700 28,000 48,000 50,500 216,200
410130 GOLF COURSE CARTS 0 4,500 0 0 0 4,500
TOTAL GOLF COURSE FUND 51,000 57,600 28,000 48,000 50,500 235,100
TOTAL AIRPORT FUND 3,042 30,508 0 1,800 3,500 38,850
TOTAL ALL FUNDS 508,958 711,829 722,106 384,755 446,491 2,774,139
' -204-
'
T 2 2-2 A AL BUDGET
CI Y OF SEBASTIAN, FLORIDA 00 003 NNU
FIVE YEAR SCHEDULE OF CAPITAL OUTLAY REQUESTS ,
DEPT. EXPENDITURES PER FISCAL YEAR
NUMBER
DEPARTMENT 2002-03 2003-04 2004-05 2005-06 2006-07 TOTAL '
010001 LEGISLATIVE
1 Multi-media Projector for Chambers 2,400 2,400 j
2.400 0 0 0 0 2,400 ~
010005 CITY MANAGER ,
1 Computer 3,000 1,450 1,450 5,900
2 Laser Printer 700 700
0 3,700 0 1,450 1,450 6,600
010009 CITY CLERK
1 Computer Hardware/Software
Upgrades (5) 9,000 9,000
2 Printer-HP Color LaserJet
4500N Upgrade 4,425 4,425
3 Plans Scanner 12,000 12,000
0 9,000 16,425 0 0 25,425
010010 LEGAL t
1 Computer 1200 1,200 2,400
2 Printer 700 700 1,400
1,900 0 0 0 1,900 3,800
010020 FINANCE
1 Computer (2) 2,700 2,400 5,100 ,
2 Laser printers 2,700 1,400 1,400 1,400 6,900
0 5,400 1,400 3,800 1,400 12,000
'
010021 MANAGEMENT INFORMATION SYSTEMS
1 Computer (2) 2,250 3,500 5,750
2 Network Server 7,200 4,000 7,000 18,200 '
9,450 4,000 0 0 10,500 23,950
010035 HUMAN RESOURCES
1
Computer
1,560
1,560
1,560
1,560
6,240 '
2 Fire Proof File Cabinets 3,718 3,718
3 Applicant testing computer 1,000 1,000
1,560 1,560 6,278 0 1,560 10,958
010041 POLICE ADMINISTRATION
1 Personal Computer 1,150 1,150
2 Laptop Computer 1,700 1,700
3 Replacement radios/speaker 0
microphones/chargers 3,000 3,000
4 Police Chief Vehicle 21,000 21,000
0 2,850 24,000 0 0 26,850 '
-205- ,
FIVE YEAR SCHEDULE OF CAPITAL OUTLAY REQUESTS
DEPT. EXPENDITURES PER FISCAL YEAR
NUMBER DEPARTMENT 2002-03 2003-04 2004-OS 200-06 2006-07 TOTAL
010042 POLICE SCHOOL RESOURCE OFFICER UNIT
1 Laptop Computer 1,550 1,800 1,800 5,150
2 Digital Camera x 2 1,200 1,200
1,550 1,200 0 1,800 1,800 6,350
010043 POLICE UNIFORM DIVISION
1 Laptop computers (4) 6,500 6,500
2 Automatic Emergency Defribulator 2,500 2,500
3 Marked Patrol Vehicles Replacement 96,700 99,601 102,589 105,667 108,837 513,393
4 Patrol Boat (1/2 F.I.N.D. Funded) 50,000 50,000
5 Personal Computer 1,150 1,150 2,300
6 Laptop computers (6) 9,360 9,454 9,548 9,643 38,005
7 Replacement Automatic Emergency
Defribulators 20,000 20,000
155,700 130,111 113,193 115,215 118,480 632,699
010044 POLICE COMMUNITY POLICING UNIT
1 Laptop Computer 1,560 1,800 3,360
2 Power Point Projector 2,500 2,500
0 0 4,060 1,800 0 5,860
010045 CODE ENFORCEMENT DIVISION
1 Handheld Radios (2) 2,000 2,000
2 Computer Replacements (2) 1,300 2,400 3,700
3 Truck-1/2 Ton P/U 19,000 19,000
2,000 0 1,300 21,400 0 24,700
010047 POLICE DETECTIVE DIVISION
1 Personal Computers 1,750 2,300 2,400 2,600 9,050
2 Portable radios/speaker mics/chargers 15,000 15,000
3 Digital Camera 1,500 1,800 3,300
4 Surveillance Equipment 2,000 2,000
5 Unmarked Vehicles (3) 48,000 48,000
6 Unmarked Vehicles (2) 32,000 32,000
7 Lap Top Computers (Replacements) 2,500 2,500
1,750 56,300 47,000 2,400 4,400 111,850
010047 SUPPORT SERVICES DIVISION
1 Records Management System
Replacement 36,300 36,300
2 Monitors 1,200 1,200 2,400
3 Computers 2,400 850 3,250
37,500 2,400 0 850 1,200 41,950
-206-
CITY OF SEBASTIAN FLORIDA 2002-2003 ANNUAL BUDGET
FIVE YEAR SCHEDULE OF CAPITAL OUTLAY REQUESTS
DEPT. EXPE NDITUR ES PER FISCAL YEAR
NUMBER
DEPARTMENT
2002-03
2003-04
2004-05
2005-06
2006-07
TOTAL ,
010049 POLICE DISPATCH DIVISION
1 Computer Aided Dispatch 36,300 36,300
2 Monitors 1,200 1,200 2,400
3 Replace Chairs 1,700 1,700
4 Add Personal Computer on LAN 2,100 2,100
5 FCIC/NCIC terminal replacement 2,100 2,100
6 Replace Personal Computer on LAN 2,100 2,100
37,500 3,800 4,200 0 1,200 46,700
010051 ENGINEERING
1 Computer 1,560 1,100 1,100 1,560 5,320
2 Laser Level 3,200 3,200 ,
3 Laser Printer 1,500 1,500 3,000
1,560 2,600 5,800 0 1,560 11,520
010053 STORMWATER UTILITY DIVISI ON
1 Tractor & Long Arm Mower 75,000 75,000
2 Computer 1,560 1,560 3,120
3 Pickup Truck 14,000 16,000 30,000
4 Brush Truck 55,000 55,000
5 Compressor and Jackhamrr~er 12,000 12,000
6
Spreader Box
4,000
4,000 '
7 Kaiser Excavator 150,000 150,000
8 Menzi Muck 120,000 120,000
9 Dozer 110,000 110,000
10 Dump Truck 120,000 120,000
90,560 221,000 120,000 110,000 137,560 679,120
010052 PUBLIC WORKDS/ROADS AND DRAINAGE
1 Walkbehind saw 2,500 2,500
2 Bobcat Attachments 10,000 10,000
3 Computer 1,560 1,560 3,120
4 Pickup Truck 15,000 15,000
5 Brush Truck 55,000 55,000
6 Recycler 250,000 250,000
29,060 55,000 250,000 0 1,560 335,620
010054 CENTRAL GARAGE
1 Hydraulic Crimper 4,000 4,000
2 Automatic Trans. Vac. Flusher 6,500 6,500
3 Air Conditioning Service Equipment 4,500 4,500
4 Car Lift 10,000 10,000
5 Compound Security 8,000 8,000
6 Engine Scanner 6,000 6,000
7 Wheel Balancer 4,500 4,500
8 Truck Lift 18,000 18,000
10,500 14,500 18,500 18,000 0 61,500
-207- '
FIVE YEAR SCHEDI7LE OF CAPITAL OUTLAY REQUESTS
DEPT. EXPENDITURES PER FISCAL YEAR
NUMBER DEPARTMENT 2002-03 2003-04 2004-OS 2005-06 2006-07 TOTAL
010056 BUILDING MAINTENANCE
1 Tables for Community Center 3,900 3,900
2 Chiller /Coils for PD A/C 10,000 10,000
3 Computer 1,150 1,150 2,300
4 Replacement Truck 20,000 22.000 42,000
15,050 20,000 0 22,000 1,150 58,200
010057 PARKS AND RECREATION
1 Pickup Truck (2) 32,000 16,000 60,000 108,000
2 Front Deck Mower 5,500 5,500
3 Irrigation Computer 851 851 1,702
4 Recreation Equipment 16,965
5 Enclosed Trailer 5,000 5,000
6 Mowers for new park 20,000 30,000 50,000
7 Mower for BSSC 25,000 25,000
8 Tractor with mower 80,000 80,000
55,316 66,000 80,000 30,000 60,851 275,202
010059 CEMETERY
1 Pickup Truck 14,000 14,000
0 14,000 0 0 0 14,000
010080 GROWTH MANAGEMENT
1 Laptop w/docking station 1,560 1,560 3,120
2 Personal Computer 2,500 1,250 3,750
3 Vehicle 13,500 13,500
1,560 2,500 1,250 0 15,060 20,370
010085 BUILDING DEPARTMENT
1 Computers (6) 7,800 7,800
2 Printer 700 700
3 Laptop Computers 6,240 6,240
4 Small Pickup Truck 13,060 13,060
5 Large Pickup Truck 17,800 17,800
0 7,800 700 6,240 30,860 45,600
TOTAL GENERAL FUND 454,916 623,721 694,106 334,955 392,491 2,483,224
Equipment in General Fund funded by
Discretionary Sales Tax 310,800 488,601 605,589 286,667 304,837 1,685,694
-208-
'
CITY OF SEBASTIAN FLORIDA 2002-2003 ANNUAL BUDGET
FIVE YEAR SCHEDULE OF CAPITAL OUTLAY REQUESTS '
DEPT. EXPENDITURES PER FISCAL YEAR
NUMBER
DEPARTMENT
2002-03
2003-04
2004-05
2005-06
2006-07
TOTAL '
GOLF COURSE FUND
410110 GOLF COURSE ADMIN ,
1 Computers (6) 12,300 12,300
2 Printers (3) 2,100 2,100
0 14,400 0 0 0 14,400
410120 GOLF COURSE GREENS
1 Greens Mower 22,000 31,200 17,000 70,200
2 Carry All 5,000 5,500 10,500
3 Tractor 15,000 20,000 35,000
4 Toro Sand Pro 9,000 9,000
5 Cushman Truckster 7,500 7,500
6 Top Dresser 8,000 8,000
7 Mig Welder 3,000 3,000
8 Greens Mower (Diesel) 17,000 17,000
9 Jacobsen Deck Mower 11,000 11,000
10 7 Gang Mower 45,000 45,000
51,000 38,700 28,000 48,000 50,500 216,200 L
410130 GOLF COURSE CARTS
1 Ball Washer 1,500 1,500
2 Range Picker 3,000 3,000
0 4,500 0 0 0 4,500
TOTAL GO LF
OURSE F 1
000 600 28
000 48
000 50
500 235
100
UND
C ,
5 57, , , , ,
j
AIRPORT F UND
1 50-100 Gallon Spray Tank w/pump 2,118 2,118
2 Storage Container 924 924
3 Small Deck Mower 18,819 18,819
4 Small 4x4 Utility cart 11,689 11,689
5 Computers 1,800 3,500 5,300 '
TOTAL AIRPORT FUND 3,042 30,508 0 1,800 3,500 38,850
TOTAL ALL FUNDS 508,958 711,829 722,106 384,755 446,491 2,757,174
-209-
CITY OF SEBASTIAN, FLORIDA 2002-2003 ANNUAL BUDGET
FIVE YEAR CAPI~'~.L IMPROVEMENT PROGRAM
Tl>is is the anticipated Capital Improvement Program Project Schedule for the General Fund, Golf
Course Fund, and Ail-port Fund. It also includes projects funded by the Local Option Gas Tax,
Discretionary Sales Tax, and Riverfront Redevelopment Fund. It is a listing of projects needed for
replacement or improvement of the City's major facilities, roadways, and structures. The list is
categorized by the nature of the project.
Funding for Capital Improvement Projects is provided from other City funds, bond issues, notes and
miscellaneous sources. Capital project expenditures are accounted for in the Capital Projects Funds,
Airport Fund and Golf Course Fund.
' Fundnig for the 2002-03 projects is identified and included in the proposed 2002-03 Capital
hmprovement Budget. For the years 2004-2008 the projects have been identified along with their
' anticipated funding sources. Although, potential fundnig, has been provided, changes may be made
in conjunction with alternative sources as they become available ui each of these subsequent years.
As with the atmual Capital Improvement Program, funduig will be provided in a combination of pay-
, as-you-go and bond/grant tuianced sources. The timing of projects identified may be altered from
year to year to meet changing circumstances.
The Five Year Capital Improvement Schedule is consolidated as follows:
Roads $ 4,809,000
SidewalksBikeways $ 900,000
Recreation $ 5,585,000
Public Buildings $ 4,675,000
Golf Course $ 452,000
A' ort $ 6,615,305
i Debt Service 2,099,561
TOTAL $ 2s,13s,866
-210-
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FISCAL YEAR 2002-2003 BUDGET CALENDAR
DATE DAY EVENT
4/5/2002 Friday Fiscal Year 2003 Budget Packages to Departments
4/26/2002 Friday Fiscal Year 2003 Proposed Budgets to Finance for Compilation
5/29/02 - 5/31/02 Wednesday tluu City Manager Fiscal Year 2003 Proposed Budget Meetings
Friday with Departments and Divisions
6/3/2002 Thursday Estimate of Property Value to be received from Property Appraiser
6/12/2002 Wednesday City Council approves Budget Calendar
6/21/2002 Friday City Manager's Recommended Budget to be compiled and mailed to
Budget Advisory Commttee members with supporting documentation.
7/11/2002 Thursday Budget Advisory Committee meeting
7125/2002 Thursday Budget Advisory Commttee meeting
8/1/2002 Thursday 1ST READING OF SCHOOL BOARD BUDGET @ 7:OOp.m
8/2/2002 Friday Fiscal Year 2002 Proposed Budgets to City Council
8!21/2002 Wednesday Council Budget Workshop @ 6:00 p.m
9/10/2002 Tuesday FINAL ADOPTION OF SCHOOL BOARD BUDGET @ 5:30p.m
9!11/2002 Wednesday COUNTY 1ST READING OF COUNTY BUDGET @ 5:01 p.m
9/12/2002 Thursday 1st Public Hearing of City Budget -Adopt Preliminary Millage Rate @
6:00 p.m.
9/17/2002 Tuesday COUNTY ADOPTION OF BUDGET & MILEAGE RATES @ 5:01 p.m
9/25/2002 Wednesday Final Public Hearing of City Budget -Adopt Final Millage Rate and
Budget Resolution @ 7:00 p.m.
-220-
t
CITY OF SEBASTIAN, FLORIDA 2002-2003 ANNUAL BUDGET
SUMMARY OF MILEAGE RATES AND TAX COLLECTIONS
Fiscal Year Milla~e Rate Tax Collection
1986 4.9972 838,068
1987 5.6440 1,025,054
1988 6.1440 1,265,974
1989 6.6440 1,599,100
1990 6.4400 1,658,583
1991 6.5000 1,755,315
1992 6.6320 2,054,356
1993 6.4410 2,122,641
1994 6.9000 2,372,649
1995 6.9000 2,461,390
1996 6.9000 2,619,790
1997 6.9000 2,664,153
1998 6.9000 2,810,622
1999 6.5000 2,729,769
2000 5.0000 2,323,566
2001 5.0000 2,514,960
2002 4.5904 2,503,513
2003 4.5904 2,700,736
* Estimated
* * Propo sed
*
**
-221-
CERTIFICATION OF TAXABLE VALUE
SECTION I'
'LOy Year
- ;jiE, -- - County ~ To
(1) Current Year Taxable Value of RBI Property for Operating Purposes
(2) Current Year Taxable Value of Personal Property for Operating Purposes
(3) Current Year Taxable Value of Centrally Assessed Property for Operating Purposes
(4) Current Year Gross Taxable Value for Operating Purposes (1) + (2} + (3)
$ ^ ~~ _
(5) Current Year Net New Taxable Value (New Construction + Addftions+ Rehabilitative $ ~ 1~ (~ 3 Wit; I
Improvements Increasing Assessed Value By At Least 100% + Annexations - Deletions) y z .
(6) Current Year Adjusted Taxable Value (4) - {5) $ ~ ~= ~ ~ u ~ i ~ .' ~::
(7) Prior Year Final Gross Taxable Value $ ~'"!: , ; i~4 ,. ~;4
(From Priror YearApplicable Fonn DR-403 Series)
I do hereby certify the values shown herein to be correct to the best of my knowledge and belief. Witness my hand and official signature at
''vtty 3~i.~t , Fbrida, this the '"~`` day of "'~'~ , 20')=
ig re o rope ppraiser
... .. ..... ... ....... ....... .. .............. .. .......................v.....,.w.....,..... ... ................ .. ., ..
TAXING: AUTHORITY: If this portion of the form is not completed in FULL your Authority will be denied. TRIM certification-
and. possibly lose its millage levy privilege for the tax year. If any line is inapplicable, enter N/A or -0-.
SECTION II'
(8) Prior Year Operating Millage Levy $ .; per $1-,000
(9) Prior Year Ad Vabrem Proceeds (~ x (8) $ , ., ° ~ ~ . ^ W
(10) Current Year Rolled-Back Rate (9) + (6) $ ~ ; n ~ - per $1,000
(11) Curnent Year Proposed Opereting Millage Rate $ 8 ; ~;- ~ __ per $1,000
(12) Check TYPE of Taxing Authority: ~ County ~ Dependent Dbtrid ~ Munkipal Service Taring Unit
-i Municipslity ~lndepeodentSpecial ~Multl-County ~WaterMrnageeoentDistricl
l ~'~
(~3y IF DEPENDENT SPECWL DISTRICT OR MSTU IS MARKED, PLEASE SEE REVERSE SIDE..
(14): CuRentYearMillageLevyfor VOTEDDE6TSERVICE $ per $1,000
(1 ~ CurreM Year Millage levy for OTHER VOTED MILEAGE $- per$1,000
DEPEIIIf~ENT':SPECIAL'DISTRICTS SKIP lines t76) through (22)< j
(16) Enter Total Prior Year Ad Vakx~em Proceeds of ALL DEPENDENT Special Districts- $
8 MSTU's levying a millage. (The sumof Line (9) fromeach District's Fonn DR-420).
(1 ~ Taal Prior YearProceeds: (9) + (16) $ ~ ~ ~ » ? ;T?
(18) :The Current Year Aggregate. Roled-back Rate: (1 ~ + (6) $ j < i = .per $1,000-
(19) Current.Year Aggregate Rolled-back Taxes: (4) x (18) $ , 7 ; _ % i~'l
(20) Enter Taal of all non-voted Ad Vabrem Taxes proposed to be levied by the Principal $ ~: , ? ~ ~ , 3 ~ ~
Taxing Authority, all Dependent Districts, 8 MSTU's if any. Line (11) x Line (4) _ .
(21) Current Year Proposed Aggregate Millage Rate: (20) * (4) $ y ~ ~ t, ^: per $1,000
(22) Current Year Proposed Rate as a PERCENT CHANGE of Rolled-back Rate: '! - ~y %.
((Gne 21 + Line 18) -1.00] x 100 -
Date, Time and Place of the first Public Budget Hearing: -~? ; t:~ltt3~;= ; '? ~ ~ ; •~ +., ~ _ tt s
'~~:J {.. -1 ,". YS ra~tt.'it+~ ~~.+l~a J.C .a s. _~ - - '"'S _- ~'i)
I do hereby certify the millages and rates. shown herein to be correct to the best of my knowledge -and belief, FURTHER,
't~certif~,thatalt`mlllages comply with the provisions of Section 200.071 or 200.081, F.S. WITNESS my hand and. official.
sigriat~lre at ~~ ~ _~_ v ~ ~ ,Florida, this the ~ day of (Month and Year) ~{z ~ <, ~:
`-...5 natuce.and T~tld of Chef Administrative Officer Address of Physical Location
Mailing Address ~ Name of Contact Person
' City State Zip Phone # ~ - - ~ Fax #
SEE INSTRUCTIONS-0N REVERSE SIDE
DR-420
R.01 /95
_ it ~ :3~ __
(Name of Taxing Authority)
9; _.~_~Jc ~-y
-222-
GENERAL FUND
UNDESIGNATED FUND BALANCE ANALI'SIS
Total fund balance - 10/1/O1
Reserved for:
Encumbrances
Inventory
Prepaid items
Designated for:
Emergencies
Employee events
Total undesignated fund balance 10/1/O1
Appropriation for fiscal year 2002
Projected fiscal year 2002 surplus
Estimated undesignated fund balance 9/30/02
Appropriation for fiscal year 2003
Estimated undesignated fund balance 10/1/02
The estimated undesignated fund balance at October 1, 2002 of $2,287,221
is 25.3% of the proposed General Fund fiscal year 2003 budget of $9,043,970.
$ 3,527,339
(94,032)
(20,389)
(6,835)
(350,000)
(8,067)
$ 3,048,016
(377,687)
408,134
$ 3,078,463
(791,242)
$ 2,287,221
-223-
GOLF COITRSE CASH BASIS TEST
AS OF SEPTEMBER 30, 2001
Cash and cash equivalents $ 1,250
Equity in pooled cash 423,580
Accounts receivable 7,435
Inventory 25,780
Prepaid expenses 1,838
Total liquid current assets $ 459,883
Less:
Accounts payable 180,223
Deferred revenue 91,380
Total current liabilities payable from
unrestricted current assets $ 271,603
Balance $ 188,280
Less:
Reserved for capital projects $ (41,491)
Appropriation from Retained Earnings-fiscal year 2003 $ (51,726)
Balance $ 95,063
-224-
AIRPORT FUND CASH BASIS TEST
AS OF SEPTEMBER 30, 2001
Cash and cash equivalents
Equity in pooled cash
Accounts receivable
Due from other governments
Prepaid expenses
Restricted equity in pooled investments (Capital Only)
$ -
409,556
270
96,546
3,035
268,010
Total liquid current assets $ 777;417
Less:
Accounts payable 117,712
Deferred revenue 2,900
Total current liabilities payable from
unrestricted current assets $ 120.612
Balance $ 656,805
Less:
Appropriation from Retained Earnings-fiscal year 2002 $ -
Reserved for capital projects (520,863)
Appropriation from Retained Earnings-fiscal year 2003 (24,660)
Balance $ 111,282
-225-
LOCAL OPTION GAS TAX
UNDESIGNATED FUND BALANCE ANALYSIS
Total fund balance - 10/1/Ol $ 222,915
Reserved for:
Encumbrances -
Designated for:
Total undesignated fund balance 10/1/O1 $ 222,915
Appropriation for fiscal year 2002 (57,407)
Projected fiscal year 2002 loss, discounting appropriation (8,826)
Estimated undesignated fund balance 9/30/02 $ 156,682
Appropriation for fiscal year 2003 -
Reserved for Debt Service (27,717)
Estimated undesignated fund balance 10/1/02 $ 128,965
-226-
DISCRETIONARY SALES TAX FUND
UNDESIGNATED FUND BALANCE ANALYSIS
Total fund balance - 10/1/Ol $ 232,422
Reserved for:
Encumbrances -
Designated for:
Total undesignated fund balance 10/1/O1 $ 232,422
Appropriation for fiscal year 2002
Projected fiscal year 2002 surplus
Estimated undesignated fund balance 9/30/02
Appropriation for fiscal year 2003
Estimated undesignated fund balance 10/1/02
262,571
$ 494,993
$ 494,993
-227-
RIVERFRONT REDEVELOPP/IENT FUND
UNDESIGNATED FUND BALANCE ANALYSIS
Total fund balance - 10/1/O1
Reserved for:
Encumbrances
Designated for:
Total undesignated fund balance 10/1/O1
Appropriation for fiscal year 2002
Projected fiscal year 2002 surplus
Estimated undesignated fund balance 9/30/02
Appropriation for fiscal year 2003
Estimated undesignated fund balance 10/1/02
$ 6,537
(4,700)
$ 1,837
10,295
$ 12,132
$ 12,132
-228-
RECREATION IMPACT FEE FUND
UNDESIGNATED FUND BALANCE ANALYSIS
Total fund balance - 10/1/O1 $ -
Reserved for:
Encumbrances -
Designated for:
Total undesignated fund balance 10/1/O1 $ -
Appropriation for fiscal year 2002
Projected fiscal year 2002 surplus 197,660
Estimated undesignated fund balance 9/30/02 $ 197,660
Appropriation for fiscal year 2003 -
Estimated undesignated fund balance 10/1/02 $ 197,660
-229-
STORMWATER UTILITY FEE FUND
UNDESIGNATED FUND BALANCE ANALYSIS
Total fund balance - 10/1/Ol $ -
Reserved for:
Encumbrances -
Designated for:
Total undesignated fund balance 10/1/O1 $ -
Appropriation for fiscal year 2002 -
Projected fiscal year 2002 surplus 635,194
Estimated undesignated fund balance 9/30/02 $ 635,194
Appropriation for fiscal year 2003
Estimated undesignated fund balance 10/1/02
$ 635,194
-230-
LAW ENFORCEMENT FORFEITURE FUND
UNDESIGNATED FUND BALANCE ANALYSIS
Total fund balance - 10/1/O1 $ 13,271
Reserved for:
Encumbrances (11,085)
Designated for:
Total undesignated fund balance 10/1/O1 $ 2,186
Appropriation for fiscal year 2002
Projected fiscal year 2002 surplus
Estimated undesignated fund balance 9/30/02
Appropriation for fiscal year 2003
Estimated undesignated fund balance 10/1/02
(1,000)
6,341
$ 7,527
$ 7,527
-231-