HomeMy WebLinkAboutAnnual 03-04 Budget -ApprovedCITY CO UNCIL
Walter Barnes
Mayor
Ray Coniglio
Vice-Mayor
Joe Barczyk Nathan McCollum James Hill
Council Member Council Member Council Member
CITY OF SEBASTIAN
FLORIDA
ANNUAL BUDGET
2003 - 2004
CITY MANAGEMENT
Terrence R. Moore
City Manager
Sally A. Maio, CMC Rich Stringer
City Clerk City Attorney
DEPARTMENT HEADS
Debra Krueger, CGFO David W. Fisher, P.E.. George Bonacci
Acting Director of Finance City Engineer Building Official
James Sexton Terry Hill Greg Gardner
Human Resources Director Public Works Director Director of Golf Operations
James A. Davis Tracy Hass Jason Milewski
Police Chief Growth Management Airport Manager
Director
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CITY OF SEBASTIAN, FLORIDA
2003-2004ANNUAL BUDGET
TABLE OF CONTENTS
Pale
City Manager's Letter of Transmittal ............................ CML-1
Resolution R-02-39, adopting millage rate ................... R-1
Resolution R-02-41, adopting FY 2003 budget ............ R-2
City of Sebastian Organizational Chart ......................... O-1
Personnel Summary by Department-All Funds ............. P-1
All Funds Summary ...................................................... S-1
Definitions of Financial Terms ..................................... T-1
GENERAL FUND
General Fund Revenues ............................................. 1
Summary of General Fund Expenditures
by Department ...................................................... 3
General Fund Operating Summary -Expenditure
by Department and Character Level ..................... 4
General Fund Department Budgets:
Legislative ............................................................ 7
City Manager ....................................................... 9
Central Garage .................................................. 12
City Clerk ............................................................. 15
Legal .................................................................... 20
Finance ................................................................. 23
Management Information Systems ................... 27
Human Resources ................................................ 30
Police Department:
Consolidated Budget for all Divisions
And Units .................................................. 35
Administration Division ................................... 36
School Resource Officer Unit ........................... 39
Patrol Division ..............................:................... 42
Community Policing Unit ................................. 46
Code Enforcement Division ............................. 49
Detective Division ............................................ 52
Support Services Division ................................ 55
Dispatch Unit .................................................... 58
Engineering .......................................................... 61
Stormwater Utility Division ............................. 64
Public Works:
Roads and Maintenance .................................... 67
Parks and Recreation ........................................ 72
Cemetery .......................................................... 75
Growth Management ............................................ 79
Building Department ............................................ 82
Non-departmental ................................................. 85
SPECIAL REVENUE FUNDS ................................... 87
Community Development Block Grant (CDBG)
Description, Revenues and Expenditures .................. 88
Local Option Gas Tax (LOGY)
89
' Description and Revenues .........................................
Expenditures .............................................................. 90
Discretionary Sales Tax (DST)
Page
Riverfront Redevelopment Fund
Description and Revenues ............................................. 93
Expenditures ................................................................. 94
Recreation Impact Fee Fund
Description, Revenues and Expenditures ...................... 95
Stormwater Utility Fund
Description, Revenues and Expenditures ...................... 96
Law Enforcement Forfeiture Fund
Description and Revenues ............................................. 97
Expenditures ................................................................. 98
G.R.E.A.T.Program Fund
Description, Revenues and Expenditures ...................... 99
DEBT SERVICE FUND ................................................ 101
9
Description and Revenues .............................................
Expenditures .................................................................. 92
CAPITAL IMPROVEMENT FUND ............................ 103
Capital Improvement Fund Revenues ........................... 104
Capital Improvement Expenditures by Type ................ 104
Capital Improvement Fund by Capital Project .............. 105
Capital Improvement Fund Source "Other Funds"...... 106
Street Resurfacing/Reconstruction Program .............. 107
Budget Calendar ............................................................ 137
Summary of Millage Rates and
Tax Collections ........................................................ 138
Certificate of Taxable Value Provided by the
Indian River County Property Appraiser .................... 139
Fund Balance Analyses ................................................. 140
GOLF COURSE FUND ................................................. 109
Golf Course Revenues .................................................. 110
Administration Division ................................................ 110
Greens Division .........................................................:.. 114
Carts Division ............................................................... 116
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AIRPORT FUND
APPENDIX II
Airport Revenues .......................................................... 119
Airport Administration .................................................. 119
APPENDIX I
Five Year Capital Outlay Summary- All Funds............ 123
Five Year Schedule of Capital Outlay Requests -
All Funds ................................................................. 124
Five Year Capital Improvement Program Summary..... 129
Five Year Capital Improvement Program .................... 130
Five Year Capital Improvement Program
By Funding Source .................................................... 133
CITY OF SEBASTIAN, FLORIDA
2003-2004ANNUAL BUDGET
CITY OF
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HOME OF PELICAN ISLAND
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July 25, 2003
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CITY OF i ~ ~
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HOME OF PELICAN ISLAND
The Honorable Mayor Walter Barnes and City Council
City of Sebastian
1225 Main Street, City Hall
Sebastian, Florida, USA
Re: Fiscal Year 2004 Budget Letter of Transmittal
Dear Mayor Barnes and City Council Members:
I am pleased to submit for your review and consideration, the Fiscal Year 2004 Proposed Budget, in compliance
with provisions of the City Charter and State of Florida Statutes. The budget recommends no increase in the
operating millage rate from the current fiscal year. This is possible as a result of a relative increase in property
values over prior years, as well as implementation of conservative budgeting practices in all city departments.
Annual increases in property values have averaged 7.01% over the past eight years, whereas this year, property
values increased 9.82%. In real dollars adjusted for inflation (14.5%), General Fund expenditures continuously
reflect a hold the line philosophy with minimal growth in the cost of services, as well as implementation of
extreme efficiencies relative to municipal operations.
FY 2003 FY 2004
Millage Current Recommended Percent
Category Millage Milla a Increase
City Operating 4.5904 4.5904 0.00%
Total Millage 4.5904 4.5904 0.00%
The recommendation to not increase the local millage rate will not however result in a reduction in the delivery of
quality services, projects and programs to our residents.
The City of Sebastian has ambitious goals articulated by City Council, administration, and various boards and
committees, many of which were outlined during the course of numerous meetings, discussions and presentations
provided by City Council and the Office of the City Manager during the past year. The City Council and
administration have worked diligently on developing an identity and character that is distinctively Sebastian. The
proposed budget prepared for the City Council's review and consideration keeps the focus and forward
momentum that has been established by the community, all consistent with the following goals formally adopted
by the City of Sebastian:
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GOALS
1) An efficient, user-friendly government;
2) Commitment to the future - proactive planning for growth
management, technological advances and sound economic development
policies;
3) Proactively address issues that will positively impact quality of life;
4) Promote environmental conservation;
5) Implement citywide infrastructure improvement initiatives.
With these goals in mind, the highlights of the Fiscal Year 2004 Proposed Budget are as follows:
BUDGET HIGHLIGHTS
A review of the current Fiscal Year 2004 budget highlights confirms that a budget is a planning document t
recommending the allocation of resources that will accomplish a municipality's goals and vision. Nearly 96%
percent of the budget tasks outlined in the highlights section of the current budget have been initiated, with still
two months remaining in the fiscal year. The Proposed Fiscal Year 2004 Budget will not depart from the current
direction of the City and we will stay the course by undertaking the following programs, projects and activities:
• Construction of the City's first fully functional city hall facility, via administration of the
recently authorized Infrastructure Sales Surtax Revenue Bonds, Series 2003 Program;
• Implementation of Sebastian Police Station Expansion Program;
• Construction of Municipal Complex Park to anchor both New City Hall and the Sebastian
Police Station, as well as to provide additional active and passive recreational opportunities in
the community;
• Implementation of Louisiana Avenue Area Improvement Program, with financial assistance ,
from the State of Florida Small Cities Neighborhood Revitalization Category Community
Development Block Grant Program;
• P
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anagement,
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services via an exclusive five year renewable option franchise agreement authorized by City
Council in June 2003;
• Continue capital outlay funding for maintenance and repair of city facilities;
• Begin implementation of the Sebastian Stormwater Utility Master Plan Capital Improvement
Program as adopted by City Council during the current fiscal year;
• Continuation of Citywide Parks Construction Program, with financial assistance from the
recently adopted Parks and Recreation Impact Fee Fund and various state grants;
• Continuation of Street Resurfacing Frogram;
• Continue successful grantsmanship program; ,
• Continue Riverview Park Expansion Program;
• Continue School Resource Officer program to provide services to youth at both Sebastian
Elementary School and Pelican Island Elementary School;
• Expand and further implement sidewalk installation program;
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• Recommend final revisions to the Sebastian Comprehensive Plan -per requirements of the
State of Florida Department of Community Affairs;
' • Offer final blight study results and recommendations to consider incorporation of a
community redevelopment agency for the Sebastian Boulevard Triangle;
• Implementation of Interior Restoration Program for Old Sebastian Elementary SchooUCity
Hall, with financial assistance from the State of Florida Bureau of Historic Preservation
Special Category Grant Program;
• Continue implementation of Sebastian Municipal Airport Master Plan;
• Continue capital improvements at Sebastian Municipal Airport -via partnership with the
Florida Department of Transportation (FDOT) Aviation Section and with the Federal
Aviation Administration (FAA), to include initial and final tasks associated with the
reopening of Runway 9-27;
• Continue relationship with the Boys and Girls Club of Indian River County to initiate plans
for the construction of an indoor youth recreational facility in Sebastian, via development of
aforementioned Sebastian Municipal Complex Park;
• Expand economic development policy formulation and marking efforts via services provided
by Patterson-Bach, Inc.
• Work with United States Department of Justice to secure funding from the agency's
Universal Hiring Program to help finance additional police officer positions in the
community.
1 COMPARATIVE AND TREND ANALYSIS
General Fund expenditures per capita in Sebastian for the last three years reflect a continued effort to reduce
dependency on local government spending (reference Chart I). Through various cost efficiency initiatives (e.g.
procurement of grants, low interest financing and bond refinancing), more programs and projects have become
possible despite the reduced dependency on property taxes. Total increase in revenue, from Fiscal Year
2002/2003 to Fiscal Year 2003/2004 from maintaining the millage rate at 4.5904 will be $355,357, or 3.83% of
the total revenue budget. The increase, as reflected in the Certification of Taxable Value from the rolled-back rate
is $180,175, or 1.9% of the total revenue budget of $9,266,042
A second important consideration involves strict attention to the cost of personal services in the last three years.
Respective analysis and organizational structuring in various departments has enabled administration to budget
for capital outlay replacement and to secure equipment to ultimately assist field crews to be more productive. In
addition, this budget continues to reflect (although on an even more conservative basis) a current trend directed by
City Council and administration to continue funding repair and maintenance projects.
Sebastian continues to benefit financially via the Fiscal Year 2000 directive to remove the then utility tax cap that
impeded progressive taxation efforts for many years prior. The vast majority of Florida cities levy the utility tax to
offset rising property tax rates and also to fund various capital improvements. As evident with adopted millage
rates during the last three fiscal years (see page 221 in Appendix II) as well as this year's recommendation, the
aforementioned action has yielded a lower incidence of property taxation.
1 A significant factor continuously examined by the administration on an annual basis is full-time employees per
thousand population. Sebastian continues to compare quite favorably with other Space Coast and Treasure Coast
communities. However, I must advise to caution when using this benchmarking technique since some
municipalities fund services via an Enterprise Fund rather than a General Fund (general fund serving as the
primary case in Sebastian). For example, a city may finance infrastructure and drainage services via a previously
established stormwater utility enterprise. Finally, Chart N illustrates the Undesignated General Fund Balance and
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Designated Reserves as a percentage of General Fund Expenditures as of September 30, 2002. These charts
reflect a continued trend the administration has encouraged to maintain a healthy Undesignated General Fund
balance. Such trends are indicators of the financial stability of a community.
CHARTI
City of Sebastian General end
Expenditures Per Capita (Last Eive JFYscal Years)
Fiscal Year
General Fund General Fund
Expenditures (in millions)
CPI
Population estimated
Expenditures Expenditures
Per Capita
2000 2001 2002
6.604 6.938 7.709
173.7 178.3 181
16,181 16,667 17,167
408 416 449
Adjusted Proposed
Budget Budget
FY FY
2003 2004
9.174 9.266
183.7 186.4
17,682 18,202
519 509
General Fund Expenditures Per Capita
(Real Dollars)
,.., 6 0 0
R 500
0
A 400
~ 300
200
'a
100
a 0
~:.
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`<^ ~E. arc
s
2000 2001 2002 2003 2004
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CHART II
City of Sebastian
General Governmental Expenditures by Function
For the Fiscal Years 1990,1995, 2000, 2003 Estimated, and 2004 Proposed Budget
Estimated Proposed
FY 1990 ~'~ FY 1995 ~'~ FY 2000 ~z~ FY 2003 c2> FY 2004 c2)
General Government 906,482 1,856,873 2,087,382 2,491,536 2,929,609
Public Safety 1,372,268 1,585,901 2,316,796 3,087,951 3,205,119
Public Works 1,022,774 1,454,962 2,087,873 3,882,395 4,125,554
Debt Service 19,999 133,008 364,407 807,263 1,200,484
Capital Outlay 659,270 609,079 607,151 472,566 282,900
Operating Transfers Out 0 0 2,100,463 2,980,162 3,201,455
3,980,793 5,639,823 9,564,072 13,721,873 14,945,121
(1) Includes General Fund, Special Revenue Funds, and Debt ServiceFund
Funds and Major Equ ipment Replacement Fund.
(2) Includes General Fund, Special Revenue Funds, and Debt Service Fund
cxART HI
General Governmental Expenditures Fiscal
Year 2004 Proposed Budget
Operating Transfers
Out
21 % General Government
Capital Outlay ~ ~ 2p%
2%
Debt Service
g% Public Safety
Public Works 21
28%
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CHART IV
Fiscal Year End September 30, 2002 Undesignated Fund
Balance & Designated Reserves as a percentage of
Proposed General Fund Expenditures for Fiscal Year 2003-
2004
10,000,000 9,174,166
9,000,000
8,000,000
7,000,000 "~' _
~'r;~:Y
~', ,-
6,000,000 '',.;t;> '
5,000,000 -
4,000,000 3,332,438 _ `.
3,000,000 ~ `
2,000,000 s {` '
1 ,000,000 590,309
~, ~ -
0 ..
Undesignated Designated General Fund
Fund Balance Reserves Expenditures
As far as additional positions programmed for Fiscal Year 2004, one full time additional Maintenance Worker I
position in the Parks and Recreation Division of the Department of Public Works is being proposed. Over the
course of the past three years, full-time positions have increased by 8 and part-time positions have increased by
10, demonstrating a judicious use of part-time personnel to meet the City's level of service commitment to its
residents. Recommendations. to fund a full time plans examiner position to assist new construction review
practices by the Building Department and Department of Growth Management will also be considered in Fiscal
Year 2004. Such an arrangement is justified via the rapid growth and construction of homes and commercial
facilities resulting from recent annexations, as well as on vacant properties originally platted by the General
Development Corporation decades ago. Finally, as referenced in the Budget Highlights section of this report,
additional police officer position(s) will be also be recommended, commensurate with successes in securing
financial assistance from the United States Department of Justice Universal Hiring Program. See page P-1 in the
budget document for asix-year summary of personnel for all funds.
BUDGET BY FUNCTION
Planning and Growth Management
As reported by the University of Florida Bureau of Economic and Business Research 2002 Estimates of
Population (delivered in the current fiscal year), the City of Sebastian ranks as being one of the top 100 cities in
Florida according to population. In addition, Sebastian is approaching a point in its development evolution
reflecting an approximate "build-out" rate of 54%. As such, the City continues to faces challenges relative to
growth management, as a tremendous ability to grow and develop both in residential and commercially zoned
areas of the community exist. With such dynamics, new commercial and industrial facilities will likely be
proposed in response to respective market demands indicative of an expanding population. Accordingly, it
becomes necessary to continue initiatives to facilitate long-range planning and growth management initiatives to
help reflect and govern Sebastian's efforts to maintain and support its small town, good quality of life atmosphere.
Respective goals and objectives for Fiscal Year 2004 include final submittal of the City's Comprehensive Plan for
both Planning and Zoning Commission and City Council review and consideration for adoption. Pursuant to
mandated requirements of the State of Florida Growth Management Act, municipalities are required to update
elements of comprehensive plans, typically every three to five years. Aspects of a new revised plan represent an
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opportunity for the City of Sebastian to clarify and reposition scheduled activities, so that all elements of the
Sebastian Comprehensive Plan directly and realistically reflect City Council policies and directives accordingly.
Another initiative for Fiscal Year 2004 involving the City's planning and growth management practices will be
the submission of final considerations relative to community redevelopment agency (CRA) policies and programs
to accommodate possible future development and enhancement of the Sebastian Boulevard Triangle. During the
current fiscal year, City Council authorized the Iler Planning Group of Palm Beach Gardens, Florida to compile
necessary planning related tasks and analysis to address whether or not the City Council should adopt a resolution
and/or ordinance declaring and directing the need for a CRA in this area, pursuant to responsibility and authority
to exercise powers contained in Chapter 163 of the State of Florida CRA of 1969. As such, results from a
necessary blight study exercise, as well as specific logistics regarding the levy of tax increment financing to help
fund future redevelopment activities in this area will be offered publicly in the coming weeks.
As a result of the City of Sebastian receiving a unanimous vote from the Florida Historic Preservation Advisory
Board relative to the creation and establishment of two national register historic districts in our community,
various policy recommendations to incorporate guidelines for restoring respective properties are to be offered in
Fiscal Year 2004. Specific tasks associated with this arrangement will be initiated soon after official
authorization regarding the aforementioned designation has been received from the United States Department of
the Interior. The establishment of a successful comprehensive historic preservation program will ultimately
therefore involve tremendous cooperation between the City of Sebastian and owners of historically significant
properties contained within both designated districts.
Finally, the Department of Growth Management will continue to work closely with the Office of the City
Manager and Sebastian Municipal Airport to direct economic development marketing activities in an effort to
attract additional commercial and industrial base in the community. During the current fiscal year, City Council
authorized an agreement with Orlando area marketing firm, Patterson-Bach and Associates to assist with these
efforts accordingly. Sound growth management policies in this regard will compliment and service the increase
in residential activities currently being experienced in Sebastian. In addition, substantive economic development
accomplishments will help ensure long-term economic sufficiency throughout the community.
Properties and Natural Resources
J
In an effort to ascertain future municipal structural and office space needs to effectively and efficiently deliver
public services to residents, City Council last year authorized completion of a necessary spatial analysis exercise
and commissioned West Palm Beach based architectural firm REG Associates to implement this assignment.
This process yielded the recommendation to construct the City's first fully functional city hall facility, as well as
to expand the existing Sebastian Police Station. The recommendation to implement such substantial capital
development in the community was therefore accepted, pending Indian River County resident authorization to
continue the Discretionary Infrastructure Sales Surtax Program, a primary revenue source originally established in
1989 to tremendously assist financing various capital projects and expenses. In November 2002, the program was
extended via voter referendum to continue through the year 2019, enabling the City of Sebastian to secure a
revenue bond to finance construction of these facilities. A groundbreaking ceremony will therefore take place
within the next few weeks, just prior to the beginning of actual construction in September. In addition, an
approximate ten-acre municipal campus, to also include both active and passive park recreational opportunities, as
well as a restored Old Sebastian Elementary School to be offered for various community usages, will anchor both
facilities.
Construction and enhancements to city-wide park facilities via partnerships with various grant programs, the
Parks and Recreation Impact Fee Fund and other financial resources are to continue in Fiscal Year 2004, pursuant
to goals and objectives of the recently adopted parks development plan and capital improvement program.
Specific programs for Fiscal Year 2004 include development and expansion of Bryant Court and Easy Street
Parks, as well as continued expansion of Riverview Park via substantive improvements to the former Good Guys,
Inc. property acquired by the City of Sebastian in Fiscal Year 2000, and the former Rowley parcel purchased last
fiscal year. Specific enhancements include dedication of two municipal docks, one to accommodate small boats
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and another for leisure pedestrian activities such as fishing and site seeing. A shoreline restoration initiative, '
landscaping and construction of other amenities are also planned. The ability to implement these projects became
possible via successful grant procurement from the Florida Inland Navigation District Waterways Assistance '
Program and the Florida Recreation Development Assistance Program during the past two fiscal years.
Restoration of the Sebastian Community Center is scheduled to be completed and fully functional in early Fiscal
Year 2004. Initially constructed in 1974, the first major renovation of the facility began earlier this year,
including various interior and exterior improvements. Such enhancements will greatly benefit program delivery
efforts as sponsored and administered by the Parks and Recreation Division of the Department of Public Works.
Community Safety
The beginning of the current fiscal year marked a milestone relative to public/community safety in Sebastian with
the successful law enforcement accreditation of the Sebastian Police Department (SPD), authorized by the
Commission for Florida Law Enforcement Accreditation. This designation will increase SPD's ability to prevent
and control crime through more effective and efficient delivery of law enforcement services to the community.
Primary reasons for seeking accreditation included: the necessity for SPD to establish goals and objectives with
provisions for periodic updating; constant reevaluation of whether departmental resources are being employed in
accordance with agency goals, objectives and mission; constant reevaluation of departmental policies and
procedures as documented in the department's written directive system; to accommodate correction of internal
deficiencies and inefficiencies before they become public problems; and the opportunity to reorganize without the
appearance of personal attacks. Essentially, maintaining accreditation will continue to serve as a yardstick to
measure the effectiveness of SPD's programs and services, augmenting standards and practices agency wide.
Such an arrangement is most appropriate in that growth oriented communities like Sebastian, Florida tend to
experience higher incidence of crime as populations continue to diversify and expand. Standards and
performance measurements resulting from the accreditation process will assist both SPD and city administration
in alleviating such potentially adverse conditions.
Although the City of Sebastian continues to remain one of the fastest growing municipalities in Florida (ranked
59`h by the University of Florida Bureau of Business and Economic Research Population: Census Summary 2002,
Rank of Top 100 Cities in Florida by Percent Population Change), crime rates have fortunately remained
relatively constant. Sociological and economic trends suggest that a relationship typically exists between surges
of criminal activity and community growth. This has not at all been the case in the City of Sebastian. As
referenced in the Sebastian Police Department 2002 Annual Report, SPD has been quite successful in providing
quality law enforcement services to the community. Notable statistics reflective of this position include
Sebastian's total index crime clearance rate of 42%, compared to the state average rate of 22.39%, and Indian
River County's rate (collective average of all agencies and jurisdictions) of 28.20%. Although Sebastian has
experienced slight increases in certain crimes including aggravated assault, simple assault, burglary and larceny,
incident levels involving vehicle thefts, sexual assaults and robberies have remained constant in 2002. In
addition, no murders were reported in 2002.
Despite recent policy directives by The School District of Indian River County not to sustain partnership with the i
City of Sebastian to continue the School Resources Officer Program, the Fiscal Year 2004 Proposed Budget
recommends continued sponsorship of two officers, one to remain stationed at Pelican Island Elementary School '
and the other at Sebastian Elementary School. The encouragement of this program is indicative of the philosophy
that preventative education for this age group is most effective to prevent long-term juvenile crime, as well as to
instill the importance of community safety and responsibility. Such rationale also justifies both the Drug
Awareness Resistance Education (D.A.R.E.) and Gang Resistance Education and Training (G.R.E.A.T.)
initiatives, as both programs are expected to continue in Fiscal Year 2004.
The Fiscal Year 2004 Proposed Budget also supports the continuation of two additional progressive community
safety initiatives, the SPD K-9 Unit and the Sebastian Truancy Program. The K-9 initiative became possible
during the current year as a result of numerous charitable efforts in the community, including unsolicited seed
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funds donated by pupils at Pelican Island Elementary School, as well as contributions from area businesses.
Employment of a police K-9 unit will continue to assist officers by conducting extremely sensitive investigations,
including narcotics detection and locating missing persons, as well as to help track criminal suspects more
expeditiously. The Sebastian Truancy Program became possible via funding to the School District of Indian
River County awarded by the Indian River Children's Advisory Board. Essentially, a School District Employee
will manage a booking area for truant youth at the Sebastian Police Station between the hours of 8:00 a.m. and
4:00 p.m. Monday through Friday. Individuals collected will therefore be extradited to proper authorities (i.e.
parents, Indian River County Juvenile Court, Indian River County Jail, etc.).
Finally, due to tremendous illegal derelict vessel mooring, speeding and other boating related problems
experienced in the community, waterway enforcement activities become necessary. As such, SPD will begin
implementation of a waterways safety program, to include operation of a new patrol vessel recently purchased via
financial assistance from the Florida Inland Navigation District's Waterways Assistance Grant Program, to both
negotiate waterways as well as to effectively respond to many of the numerous aforementioned violations. In
essence, this program will promote and encourage boating safety, as well as promote sound environmental
conditions that both residents and visitors have become accustomed.
Transportation
i~
For the fifth consecutive year, the City of Sebastian's aggressive street resurfacing program will continue to
expand. During the current fiscal year, approximately 12 miles of roads were resurfaced, to mark a total of 72
miles of enhanced streets since the program was initiated in Fiscal Year 2000. Improvements will continue
during Fiscal Year 2004, with paving of approximately 6 miles of roadway anticipated, including the compilation
of engineering plans to govern improvements to Main Street. As outlined and discussed during the past three
fiscal years, city administration continues working to establish a long term street-resurfacing program, projected
to focus on establishing funding levels and scheduling during the next 10 to 15 years.
Fiscal Year 2003 began with the conclusion of the Florida Department of Transportation (FDOT) Sebastian
United States Highway One (US l) Improvement Program. First initiated in late 2001, elements of the project
included road resurfacing, bicycle path installation, defined on-street parking, paver brick installation and
sidewalk improvements. This project also yielded a direct funding agreement with FDOT to fund over $300,000
to the City of Sebastian to specifically finance landscaping and a new irrigation system for US 1 (authorized by
City Council in December 2000). These additional enhancements were implemented during the close of this
infrastructure improvement program. In addition, thanks to the efforts of the City of Sebastian working with
District 80 State Representative Stan Mayfield, the incorporation of traffic calming, aesthetically pleasing "bulb
outs" became an integral component of this project.
City administration continues to program funding for streetscape projects to help beautify Sebastian. We have
placed $180,000 in respective accounts, to include funds for sidewalk installation and landscaping improvements
throughout the City. During the current fiscal year, new sidewalk installation programs have been completed at
Lake Drive, connected to the Fleming Street Sidewalk north of Sebastian Boulevard, as well as for southeast
Barber Street, to help complement the recently completed Barber StreetJSchumann Drive Intersection
Improvement and Traffic Light Installation Program. Locations for additional new sidewalks also programmed
for the current year include George Street from Barber Street to Englar Drive, Pelican Island Drive from Douglas
Street to Schumann Drive, South Easy Street from Wimbrow Drive to Sebastian Boulevard, Davis Street from
North Central Avenue to Indian River Drive, Tulip Drive from Barber Street to Laconia Street, and Laconia Street
from Tulip Drive to Periwinkle Drive. Additionally, necessary existing sidewalk replacement projects are
1 scheduled, notably North Central Avenue from US 1 to the Sebastian Community Center, and Main Street from
US 1 to City Hall are soon to be initiated.
1 Earlier this year, the City of Sebastian was awarded a $700,000 grant from the State of Florida Small Cities
Community Development Block Grant (CDBG) program to help finance implementation of an aggressive
infrastructure improvement program in the Louisiana Avenue Area. Considered by state officials to be the one
"blighted" area of the community, improvements slated to be implemented in Fiscal Year 2004 include drainage
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enhancements, resurfacing and possible streetscaping and lighting, as each of these activities have been deemed
eligible by the CDBG program. City Council recently authorized staff to commission WCG Engineering of Vero
Beach to finalize specific engineering plans to govern these improvements. The Orange Park, Florida based
consulting firm, Jordan and Associates was also contracted to assist with grant and project administration efforts.
Initial construction activities are therefore anticipated to begin later this fall.
Aviation Management
Last year's adoption of the newly revised Sebastian Municipal Airport (SMA) Master Plan has yielded numerous
successes and accomplishments involving grantsmanship as well as much needed infrastructure improvements.
Numerous substantive efforts, pursuant to principles and directives of the plan include specific tasks necessary to
initiate the reopening of Runway 9-27 are anticipated to be completed in Fiscal year 2004, including clearing
trees, relocating power lines, and demolishing and relocating existing tenant facilities.
As the City of Sebastian was recently successful in securing a grant award from the FDOT Aviation Section to
help finance an administration facility at SMA, respective construction efforts are scheduled to also begin in
Fiscal Year 2004. In addition to constructing the facility, infrastructure enhancements, including water, sewer and
underground electrical and telephone services are anticipated. As reported last year, this program will also help
set the precedence for relocating the public works compound from the Sebastian Boulevard triangle parcel to a
more compatible area adjacent to this soon to be developed facility.
Finally, a substantive component of the SMA Master Plan includes elements for economic development to
accommodate respective opportunities at Corporate Park West. Necessary activities to promote and assist
commercial and light industrial growth at SMA include the extension of Airport Drive West, as well as the
installation of water utility infrastructure and underground three-phase power (including the removal of existing
overhead power lines). Among the first beneficiaries of the aforementioned enhancements will be SMA's first T-
hangar complex. As construction was authorized a few weeks ago, pursuant to terms and conditions of a lease
agreement with Sheltair Sebastian, this particular effort will set the motion for future economic development
opportunities at SMA. Long-term economic development marketing and planning activities are also to continue
in Fiscal Year 2004, in conjunction with services authorized with Patterson Bach and Associates earlier this
summer.
Water Management
The current fiscal year marked the completion of the Sebastian Highlands Water Expansion Program. First
initiated by the Indian River County Department of Utilities several years ago, Phases 3D and 3E were recently
concluded, benefiting residential areas located in the vicinities of Starboard, Scroll, Roullette, Stonecrop Streets
and Genesee Avenue. Since the programs inception, approximately 100 miles of water utility infrastructure has
been installed.
In response to the need to comprehensively address and implement long-term solutions to community drainage
and other stormwater related problems, City Council established a stormwater utility that levies an annual fee on a
per unit/property basis throughout the community. Since the inception of fee collection last fiscal year, the City
has received $1,488,573 and estimates to receive approximately $772,780 annually. Up to 20% of these funds, or
$154,556 will go towards maintaining the existing stormwater system, with the remainder to help finance best
practice oriented projects as referenced in the Sebastian Stormwater Utility Master Plan adopted earlier this year.
This authorization also yielded a specific capital improvement program that governs implementation of a series of
projects designed to better facilitate drainage flow dynamics citywide. Such efforts include the implementation of
stormwater improvements for Periwinkle Drive and the Main Street Twin Ditches. Specific recommendations
relative to financing these improvements are to be offered publicly during Fiscal Year 2004.
CML-10
Human Resources
Currently, there are a total of 182 men and women who serve the City of Sebastian in an official employment
capacity, 138 regular full-time employees and 44 part-time and seasonal employees working 71 different jobs.
The average age of our employees is 49 years. Our employees range in age from 15 years to 80 years. Minorities
make up approximately 14% of the city's work force and 30% are women.
' In the current year-to-date, personnel actions have resulted in 18 separations and 15 replacements. Currently,
approximately 55% of the city's work force are Sebastian residents and about 60% of all new hires reside in our
community.
Length of tenure of men and women who come to work for the City tends to vary. The average length of
employment for regular reporting full-time employees is approximately 10 years with a turnover rate of 8%.
The current fiscal year established the creation and function of the important new position of Stormwater Utility
Manager. The Stormwater Utility Manager's core responsibility involves assisting the Department of
Engineering with administration and implementation of the Sebastian Stormwater Utility Master Plan, including
respective capital projects. In addition, this professional directs work crews to supervise and engineer daily and
routine maintenance programs and field exercises in an effort to alleviate immediate drainage problems in
neighborhoods throughout the City.
As the Indian River County Board of County Commissioners recently issued a policy directive to provide
recreational services solely in the unincorporated areas of Indian River County, the current fiscal year budget
includes one full time recreation leader and three part-time recreation aides. This arrangement has greatly assisted
the City of Sebastian with continuing highly regarded activities at the Sebastian Community Center, as well as
with special youth program activities such as the annual Halloween and Easter parades. The continuation of such
efforts will to enable the City of Sebastian to develop and expand parks and recreational programming activities
to accommodate our community's burgeoning population.
Other jobs to be considered for creation in Fiscal Year 2004 include both a plans examiner position and a second
engineering inspector. The plans examiner post, to be supervised and administered by the Building Department,
would be responsible for construction plan review, as well as assisting building permitting and inspection
practices comprehensively. An additional engineering inspector will assist the Department of Engineering by
providing guidance and direction to both city crews and private contractors relative to various sloping, stormwater
and other applicable field requirements. Recommendations to fund these positions will be offered publicly during
a respective quarterly budget adjustment exercise, soon after further revenue, expenditure and operational analysis
has been performed.
Earlier this year, city administration began a series of meetings with officials from the Communications Workers
of America (CWA -Local 3180) in an effort to compile a revised labor agreement to be presented for City
Council deliberation and consideration. The current agreement is scheduled to expire September 30, 2003. In
addition, similar negotiations will begin in Fiscal Year 2004 with representatives of the Coastal Florida Police
Benevolent Association (PBA). This exercise becomes necessary as the current PBA contract will expire
September 30, 2004. Our goal of course will be to reach an agreement in advance of both expiration dates, so as
to incorporate respective financial arrangements via applicable budget adjustments. Aside from scheduling
conveniences however, a primary objective will be to maintain an extremely positive relationship with both
unions, pursuant to expectations of all employees and the entire community.
Intergovernmental Relations
The City of Sebastian continues to build its successful record of working with various state and federal entities for
assistance in numerous matters, specifically procurement of several grants and financial allocations directly to our
community totaling $6,866,000 over the past four fiscal years. We have enjoyed another very busy and successful
CML-11
year of intergovernmental cooperation spearheaded under the leadership of the Sebastian City Council. Given the
success resulting from respective efforts, the City of Sebastian will work to continue its assertive grant
procurement program, as numerous projects ranging from those related to parks and recreation, airport
improvements, facility restoration and transportation are to be implemented as financially efficient as possible.
Generally speaking, city administration will be able to continue employing its acumen relative to solid
intergovernmental, enabling continued success in securing future grants from the FAA, FDOT and various other
state and federal agencies.
As mentioned in the Properties and National Resources section of this letter, the City of Sebastian will soon
initiate an interior restoration program to offer much needed enhancements inside the Old Sebastian Elementary
School/City Hall facility. This effort becomes possible as a result of the community having been awarded a
$250,000 grant last year from the State of Florida Bureau of Historic Preservation Special Category Grant
Program. This accomplishment was directly attributable to the property's successful listing on the National '
Register of Historic Places. Final architectural and engineering plans to govern recommendations relative to
restoring the facility via the aforementioned partnership will be offered to City Council in Fiscal Year 2004.
'
Earlier this year, the City of Sebastian initiated its partnership with the St. John
s River Water Management
District (SJRWMD) with the construction of the Sebastian Stormwater Passive Park. Situated on approximately
166 acres of land originally slated for residential development, this innovative project will greatly assist our
efforts to alleviate numerous drainage problems that have plagued the community for many years. This program
became possible as a result of a multi-million dollar federal appropriation to the agency to implement various
environmental enhancement projects throughout Central Florida. As referenced in the stormwater master plan,
the City of Sebastian will assume management and maintenance responsibilities after construction has been
completed, and the facility certified as fully functional. It is therefore more imperative than even before that the
City maintains a positive working relationship with this agency. '
In August 2000, City Council authorized a $150,000 grant agreement with SJRWMD to finance compilation,
adoption and delivery of a stormwater master plan to outline specific projects and programs indicative of drainage
improvements in the community, as well as numerous state and federal compliance issues. As mentioned
previously, the Sebastian Stormwater Utility Master Plan was unanimously adopted earlier this year by City
Council, positioning our organization to implement various capital projects necessary to enhance and upgrade the
community's stormwater system. As such, recommendations to SJRWMD to accept and endorse implementation '
of the master plan have been very well received.
Summary
There are a lot of numbers, indicators, projections, charts and graphs in this budget document. Rightfully so,
being that this budget reflects Sebastian's vision and focus on improving the quality of life for our citizens,
businesses, and visitors, respectively. This budget reflects community values, goals, objectives, and ideas.
The Proposed Fiscal Year 2004 Budget continues to represent the character of a city whose unique identity
distinguishes itself from other geographic areas of both Indian River County and throughout the Treasure Coast.
City administration began finalizing its recommendations for next year's budget with 75% of the current fiscal
year completed and 70% of the approved budget expended and 70.1% of the anticipated revenues collected. Our
General Fund Undesignated Fund Balance remains healthy, in that it represents an amount equal to 22.09% of the
General Fund expenditure budget.. Our dependence on cash carryover to balance the budget has also been
reduced.
Fiscal Year 2004 will mark the fifth consecutive year of administering a performance budget. This budget
document contains two additional critical sections indicative of performance measurement, the accomplishment
segment and performance indicator section for departments and divisions. However, make no mistake, this is a
continuous process, as more work is required to truly solidify our belief that we are on the right track.
CML-12
i
Total local millage will remain constant. Total appropriation for all funds is recommended to be $18,218,837. As
such, the overall Fiscal Year 2004 Proposed Budget is financially sound and delivers servic es our residents have
' come to expect:
FY 2003 FY 2004
Amended Recommended Dollar Percentage
Budget Budget Chan e Chance
General Fund $ 9,174,166 $ 9,266,042 $ 91,876 1.00%
' Special Revenue Funds 4,292,780 4,778,135 485,355 11.31%
Debt Service Fund 807,263 900,944 93,681 11.60%
Capital Projects Funds 13,891,944 1,479,693 (12,412,251) -89.35%
Golf Course Fund 1,484,973 1,554,611 69,638 4.69%
Airport Fund 206,470 239,412 32,942 15.95%
TOTAL $ 29,857,596 $ 18,218,837 $ (11,638,759) -38.98%
The Sebastian Management Team looks forward to working with the City Council during the upcoming budget
workshop and public hearings, as well as welcomes the opportunity to address questions and concerns
accordingly. In summary, the Fiscal Year 2004 Proposed Budget outlines and supports the City's good financial
' position; further expands city-wide beautification; continues attention to preserving and enhancing our
community's small town atmosphere; encourages conservation initiatives; supportive of expanding private/public
partnerships and economic development.
1 A special and very personal thanks goes out to the Management Team who assisted the City Manager's Office in
preparing this year's budget submission, including staff members from the Department of Finance, as well as
department directors who contributed invaluably in preparing the budget document. Last year we submitted a
more performance oriented budget and this year we will be able to continue to factually see how the city is doing.
As stated in previous year's budget letters of transmittal, we must operate on the principle that if you can't
measure output, you can't improve it. Our efforts to more thoroughly bench mark municipal services as well as
highlight both performance indicators and accomplishments continues to improve and we hope the City and the
general public will avail themselves of the many facts and figures contained in this budget document so that we
can better meet the challenges and expectations of our residents. The City's administration and organization are
up to the challenge and we look forward to another productive year for our community.
Sincerely,
Terren oore
City Manager
1 CML-13
CITYOF
S~BST .~N
HOME OF PELICAN ISLAND
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f CITY OF SEBASTIAN, FLORIDA 2003-2004 ANNUAL BUDGET T
City of Sebastian
Personnel Summary by Department -All Funds
City Council
City Manager
Central Garage
City Clerk
City Attorney
Finance
Mgmt Information Svcs
Human Resources
Police Department (1)
Engineering
Stormwater Utility
Roads & Drainage (2)
Building Maintenance (2)
Parks & Recreation (3)
Cemetery
Community Development
Growth Management
Building Department
Golf Course Administration (4)
Golf Course Carts
Airport
SUB-TOTALS
TOTALS
^
Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year
97/98 98/99 99/00 00/O1 01/02 02/03 03/04
F/T P/T F/T P/T F/T P/T F/T P/T F/T P/T F/T P/T F/T P/T
5 5 5 5 5 5 5
3 3 3 4 4 4 4
3 1 3 1 3 3 3 3 3
5 5 5 5 5 4 4
1 1 1 1 1
5 5 5 6 6 5 5
2 2
2 2 3 3 3 3 3
42 6 43 8 46 8 49 7 50 6 51 7 52 9
6 6 6 1 6 1 6 4 6 3 6 3
1 12 12
18 20 23 1 22 1 23 1 11 1 15 1
4 4 4 4 4 4 0
10 10 10 11 6 11 6 12 9 13 9
2 2 2 2 2 2 2
13
6 4 4 4 4 4
6 6 6 7 7 7
3 13 3 13 4 13 4 13 4 14 3 14 4 12
4 4 4 4 7 7 7
1 1 1 1 1 1 2 1 2 1
116 30 118 32 125 33 131 37 135 44 136 47 139 47
146 150 158 168 179 183 186
Summary of Changes:
(1) Police Department - ,
Road Patrol Divison One Full Time Officer Added
Road Patrol Divison One Part-time Officers Added
Dispatch Division One Part-Time Communications Technician Added '
Reorganized to combined Building Maintenance and Roads & Drainage Divisions. Overall, no
(2) Roads & Maintenance changes to positions
(3) Parks & Recreation Added One Maintenance Worker 1 '
(4) Golf Course Administration Added Asst Pro and deleted 2 part-time cashiers
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' CITY OF SEBASTIAN, FLORIDA 2003-2004 ANNUAL BUDGET
ALL FUNDS SUMMARY
Special Debt Capital
General Revenue Service Projects Enterprise Total
REVENUES Fund Funds Fund Funds Funds All Funds
Taxes $ 5,604,935 $ 2,948,689 $ - $ - $ - $ 8,553,624
' Licenses & Permits $ 998,587 $ - $ - $ - $ - $ 998,587
Intergovernmental $ 1,701,954 $ 707,700 $ - $ 200,000 $ - $ 2,609,654
Charges for Service $ 183,454 $ - $ - $ - $ 1,653,592 $ 1,837,046
Fines & Forfeits $ 126,064 $ 2,000 $ - $ - $ - $ 128,064
Special Assessments $ - $ - $ 18,680 $ - $ - $ 18,680
' Miscellaneous $ i 62,310 $ i, i 18,746 $ 2,674 $ - $ 59,770 $ 1,333,500
Transfers - In $ 367,556 $ - $ 818,706 $ 1,279,693 $ - $ 2,465,955
i Beginning Balance $ 131,182 $ 1,000 $ 60,884 $ - $ 80,661 $ 273,727
TOTAL $ 9,266,042 $ 4,778,135 $ 900,944 $ 1,479,693 $ 1,794,023 $ 18,218,837
EXPENDITURES
' Personal Services $ 7,152,567 $ - $ - $ - $ 465,282 $ 7,617,849
Operating Expenses $ 1,592,893 $ 434,640 $ 460 $ - $ 942,384 $ 2,970,377
' Capital Outlay $ 282,900 $ - $ - $ - $ 73,708 $ 356,608
Capital Improvements $ - $ - $ - $ 1,325,000 $ - $ 1,325,000
Debt Service $ - $ 300,000 $ 900,484 $ 154,693 $ 310,890 $ 1,666,067
' Grants and Aids $ 4,000 $ - $ - $ - $ - $ 4,000
Transfers -Out $ 102,500 $ 3,098,955 $ - $ - $ - $ 3,201,455
' Non-Operating $ 131,182 $ 944,540 $ - $ - $ 1,759 $ 1,077,481
TOTAL $ 9,266,042 $ 4,778,135 $ 900,944 $ 1,479,693 $ 1,794,023 $ 18,218,837
Revenues(Expenditures) $ - $ - $ - $ - $ - $ -
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CITY OF SEBASTIAN F '
LORIDA 2003-2004 ANNUAL BUDGET
DEFINITION OF FINANCIAL TERMS '
This is a glossary of terms commonly used at public
meetings at which fmancial matters are discussed:
property tax dollars it received during the previous
budget year.
Ad Valorem Taxes -Property Taxes. Your tax is
computed by applying the millage rate to the
assessed value of your property after you have
subtracted all exemptions to which you are entitled.
Property taxes are paid to a variety of governments
through a single payment to the County tax
collector.
Anticipated (revenue deficit expenses etc ~ -
Estimates used in analyzing and preparing budgets.
Anticipated figures are the equivalent of educated
guesses. They are based on experience and
information from a variety of sources that help
government officials determine what they think
income or expenses will be.
Budget - A financial statement listing a
governmental agency's expected income and
expenses for a 12-month period. Florida law
requires that governments have a balanced budget,
with expenses not exceeding revenues. An adopted
budget. is prepared by city employees; it becomes
formal when adopted by elected officials. If
changes occur during the year, local governments
can transfer funds within a budget or raise fees, etc.
to keep the budget in balance.
Capital Improvement Program - Governmental
agencies set up five-year programs for major costs
such as the construction of buildings, land
acquisition, road improvements and heavy
equipment. Capital expenses are listed separately
from operating expenses with in the budget
document.
Appropriation from Prior Year Fund Balance
(Retained Earnin~sl -Money not spent in one fiscal
year but carried forward to the next budget year.
Cash carried forward is used to supplement
revenues required to pay for all budgeted expenses.
Rolled Back Milla~e Rate -The tax rate necessary
to give a governmental agency the same amount of
Contin ency Account - Money set-aside for,
emergencies or unexpected expenses. Each City
fund usually has such afi account to cover higher-
than-expected costs or purchases that were not'
anticipated when the budget was being prepared.
Deficit - A term generally applied to the budget as a
whole, reflecting real or projected shortages in'
revenue. It means there is not enough revenue to
cover expenses. '
Expenditures/Expenses -Cost of goods or services
used.
Fiscal year -The budget year. For municipal
governments, the fiscal year runs from October 1 to
September 30.
Franchise Fees -Money collected, usually from a
private utility, in exchange for use of a
governmental agency's easements and rights-of-
way. Cities authorize the use and collects a fee in
return. Franchise fees also are collected from
garbage and trash services allowed to operate with a
government's boundaries.
Fund - A listing within the budget, indicating the
revenues and expenses for a specific category of
operation. The largest fund is the General Fund,
which includes subcategories or deparhnents
covering approximately XX% of the City's
operation. Other funds include those for capital
improvements and outlay, enterprise activities, State
revenue sharing, and State and federal grants.
Interfund Transfer -Transfer of money between
funds.
Mill - A tax rate of $1 per $1,000 of taxable '
property value.
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CITY OF SEBASTIAN, FLORIDA 2003-2004 ANNUAL B UDGET
DEFINITION OF FINANCIAL TERMS
Milla~e - A figure assigned by each governmental
unit with taxing authority for use in determining
taxes. It determines how much revenue the
government will receive and also how much an
individual property owner pays in taxes.
Over Budget -Over budget in revenue means
there is more income than expected. Over budget
in expenses means actual costs exceed the budget
and funds must be transferred to provide for the
additional expenses by a budget adjustment.
Projected Deficit - A projection that, based on the
current rate of spending, expenses will be greater
than anticipated revenue. A projected deficit
during a budget year usually necessitates an
adjustment in the spending pattern-delaying
purchases or eliminating planned expenses-to
stay within the budgeted figures.
Revenue -Income from a variety of sources
Under Budget -Under budget in revenue means
that money being collected from taxes and other
sources is not as much as was anticipated. It might
necessitate spending adjustments to prevent a
deficit. Under budget in expenses means that
actual expenses are less than the budget.
User Fee - In a move toward a more businesslike
approach, cities and counties are charging fees for
use of water, sewer, and recreation services. Only
the person using the service pays for it as opposed
to all citizens supporting the cost of those
activities.
Utility Service Taxes - Taxes paid to
municipalities by users of electricity, telephones,
cellular phones, beepers, natural gas, bottled gas,
and fuel oil.
Valuation -The dollar value of property assigned
by the County property appraiser.
Shortfall - A term generally synonymous with
deficit but applied to individual revenue accounts
instead of to the budget of a fund or the whole
City. A City might have a shortfall in a particular
account, but a shortfall in the total budget is called
a deficit.
State-Shared Revenue -Money that cities and
counties receive from the State. It includes local
share of cigarette taxes, fuel taxes, mobile home
license taxes, liquor license taxes, and sales taxes.
Taxable Valuation -The value of property after all
allowable exemptions have been ~ subtracted; the
value on which the millage rate is applied and
taxes are computed.
TRIM Bill -Florida's Truth in Millage Law that
requires cities to calculate next year's property
taxes based on the same tax dollars they received
during the current fiscal year.
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ITY OF SEBASTIAN, FLORIDA 2003/2004 ANNUAL BUDGE
~------------------GENERAL FUND-----------
$9,266,042
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CITY OF SEBASTIAN, FLORIDA 2003/2004 ANNUAL BUDGE
GENERAL FUND REVENUE
Code: 001501
The Fiscal Year 2003-2004 adopted budget for General fund Revenue is $9,266,042. This compares to the 2002-03 projecte
General fund revenue of $8,557,743, an increase of $708,299 or 8.29%.
Amended Projected Adopted
FY 00-01 FY 01-02 FY 02-03 FY 02-03 FY 03-04
Description Actual Actual Budget Revenue Budget Difference
Taxes and franchise fees 4,419,669 4,855,213 4,966,982 5,096,631 5,604,935 508,304
Licenses and permits 487,618 578,695 558,848 648,067 998,587 350,520
Inter-governmental revenue 1,565,441 1,669,589 1,708,857 1,723,029 1,701,954 (21,075)
General government charges for service 282,521 300,321 250,137 275,349 183,454 (91,895)
Fines and forfeits 141,580 120,652 130,927 132,190 126,064 (6,126)
Interest earnings 197,622 105,229 94,672 80,179 75,948 (4,231)
Rents and royalties 67,457 37,067 27,625 26,779 34,102 7,323
Sales of assets 48,361 7,900 10,775 10,425 8,350 (2,075)
Contributions/donations 43,284 37,872 24,300 22,910 20,060 (2,850)
Other miscellaneous revenues 14,216 28,447 6,377 10,943 13,850 2,907
Total revenues 7,267,769 7,740,985 7,779,500 8,026,502 8,767,304 740,802
Interfund transfers 10,700 280,850 531,241 531,241 367,556 (163,685)
Other sources - - 754,985 - 131,182 131,182
Total revenues and other sources 7,278,469 8,021,835 9,065,726 8,557,743 9,266,042 708,299
Fiscal Year 2003-04 Adopted Budget:
Major Current Level Changes from
2002-03 Projected Revenue: Difference
1. Taxes and franchise fees -Increase is due to a projected increase in property tax revenue as a result of
increase property values, resulting in a 13.16% increase in taxes, a projected 6.3% increase in utility taxes and
franchise fees based upon trends associated with new construction, and a projected increase in Communication
Services Tax of 5.88% based on current building and telephone hookup trends. $ 508,304
2. Licenses and permits -Net increase results from an increase in permit fees and occupational licensing fees
pursuant to policy. $ 350,520
3. Intergovernmental -Decrease results from an estimated 4.6% decrease in State revenue sharing, an increase
in Department of Justice Grant for a potential Universal Hiring Grant for a police officer, offset by a decrease in
a one-time.F.I.N.D. grant for a boat. $ (21,075)
4. General government charges for service -Net ecrease -due to 68% decrease for in-house abor for
capital projects, a 45% decrease in PD overtime fees for aone-time grant for Pelican Island Fesitval, offset by
small increases in other charges. $ (91,895)
mes an or eats - ecrease - ue to a pro~ecte re uction m tic et revenue via a tren ana ysis associate
with these revenue receipts. $ (6,126)
6. Interest earnings -Decrease -due to a continued projected decrease in interests by the Federal Reserve
Board based upon current trends. $ (4,231)
7. Rents and royalties -Increase -due to additional rental income from new lessee on PD Tower and a
projected increase in BellSouth Mobility land rent. $ 7,323
a es o asses - ecrease - ue o mos equipmen as een so m previous years. mounts ows most y
PD vehicles and Forfeited bicycles, etc. from PD. $ (2,075)
9. Contributions/Donations -Decrease -due to a estimated reduction in the number of paver bricks purchased
for the clock tower. $ (2,850)
ter rmsce aneous revenues - ncrease - ue to a sigm scant return on motor e taxes o o wit t e
advent of the gas tank at garage. $ 2,907
11. Interfund transfers -Decrease -due to anon-recurring one time charge to the general fund for building the
Airport Admin facility to house Public Works and Engineering. $ (163,685)
12. Other sources -Amount represents policy drive contingency based upon 1.5% of total general fund
expenditures less capital outlay, interfund transfers, debt service (if any), and contingency. $ 131,182
2
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CITY OF SEBASTIAN, FLORIDA 2003/2004 ANNUAL BUDGET
t SIJNIMARY OF GENERAL FUND REVENUE AND EXPENDITURES BY DEPARTMENT
1
Org
Code Description
010001 Legislative
010005 City Manager
010009 City Clerk
010010 City Attorney
010020 Finance
010021 Management Information Services
010035 Human Resources
010041 Police Administration
010042 Police School Resource Unit
010043 Police Patrol Division
010044 Police Community Policing Unit
Ol 0045 Code Enforcement Division
010047 Police Detective Division
010048 Police Support Services Division
010049 Police Dispatch Unit
010051 Engineering
010053 Stormwater Utility
010052 Roads and Maintenance
010054 Garage
010057 Parks and Recreation
010059 Cemeter
Y
Ol 0080 Growth Management
010085 Building Department
010099 Non-Departmental
Total General Fund Expenditures
Total Revenues and Other Sources
(Revenues) over Expenditures
Change
Actual FY 03/04 From Percentage
FY 00/O1 FY 01/02 FY 02/03 to FY 02/03 Adopted Prior Year Increase
Actual Actual Budeet 3/31/03 Proiected Budeet Proiected (Decrease)
39,232 37,859 43,882 24,976 43,452 37,382 (6,070) -14.0%
256,002 273,669 304,958 141,739 304,109 316,282 12,173 4.0%
259,588 272,884 277,842 120,084 258,822 266,562 7,740 3.0%
100,676 114,140 129,071 58,357 125,653 129,302 3,649 2.9%
285,751 357,553 336,169 179,820 330,093 330,357 264 0.1%
0 0 103,587 54,811 104,054 100,204 (3,850) -3.7%
152,474 170,099 192,219 90,681 192,194 186,584 (5,610) -2.9%
342,594 140,472 164,731 78,903 163,087 281,885 118,798 72.8%
0 98,820 116,196 58,699 115,257 127,030 11,773 10.2%
1,220,950 1,212,934 1,618,643 797,709 1,606,803 1,702,977 96,174 6.0%
0 101,050 134,468 66,834 133,939 140,037 6,098 4.6%
73,291 89,010 97,506 42,735 94,504 98,801 4,297 4.5%
331,038 394,683 490,984 229,970 488,266 412,992 (75,274) -15.4%
0 203,686 307,835 113,463 306,282 241,572 (64,710) -21.1%
288,733 308,567 393,767 159,615 399,760 364,197 (35,563) -8.9%
278,000 323,195 412,598 198,300 410,252 437,323 27,071 6.6%
0 0 886,797 334,786 895,312 798,918 (96,394) -10.8%
1,141,268 1,308,747 857,115 424,300 860,247 838,282 (21,965) -2.6%
129,297 142,443 164,196 71,064 158,789 160,403 1,614 1.0%
487,370 613,506 712,431 341,963 695,744 694,297 (1,447) -0.2%
85,948 87,866 115,664 52,869 116,214 136,408 20,194 17.4%
230,653 218,274 215,512 97,252 211,211 220,248 9,037 4.3%
281,810 343,932 383,513 184,669 383,887 399,231 15,344 4.0%
953,576 895,916 822,287 324,283 776,235 844,767 68,532 8.8%
6,938,251 7,709,305 9,281,971 4,247,883 9,174,166 9,266,042 91,876 1.0%
7,278,469 8,021,835 9,065,726 4,783,819 8,557,743 9,266,042 200,316 2.3%
(340,218) (312,530) 216,245 (535,936) 616,423
0 (108,440) -17.6%
3
CITY OF SEBASTIAN, FLORIDA 2003/2004 ANNUAL BUDGET
GENERAL FUND OPERATING SUMMARY
EXPENDITURE BY DEPARTMENT/DIVISION AND CHARACTER LEVEL
Department ~ Actual ~ Actual ~ Budget ~ Projected ~ Budget ~ Projected ~
T,F,GTST.ATIVF.
PERSONAL SERVICES 21,315 21,315 21,432 21,432 21,432 0
OPERATING EXPENDITURES 15,781 16,544 18,950 18,820 15,950 (2,870)
CAPITAL OUTLAY 2,136 0 3,500 3,200 0 (3,200)
TOTAL 39,232 37,859 43,882 43,452 37,382 (6,070)
CITY MANAGER
PERSONAL SERVICES 224,786 257,044 280,015 280,0]5 294,103 14,088
OPERATING EXPENDITURES 15,166 15,774 23,428 22,579 22,179 (400)
CAPITAL OUTLAY 16,050 851 1,515 1,515 0 (1,515)
TOTAL 256,002 273,669 304,958 304,109 316,282 12,173
CITY CLERK
PERSONAL SERVICES 161,145 217,320 200,946 199,605 208,133 8,528
OPERATING EXPENDITURES 67,511 54,398 71,021 53,982 56,929 2,947
CAPITAL OUTLAY 30,932 1,166 5,875 5,235 1,500 (3,735)
TOTAL 259,588 272,884 277,842 258,822 266,562 7,740
CITY ATTORNEY
PERSONAL SERVICES 95,863 109,163 118,509 118,509 124,148 5,639
OPERATING EXPENDITURES 4,813 4,977 8,662 5,629 5,154 (475)
CAPITAL OUTLAY 0 0 1,900 ],515 0 (1,515)
TOTAL 100,676 114,140 129,071 125,653 129,302 3,649
FINANCE
PERSONAL SERVICES 217,991 271,524 256,566 259,590 263,182 3,592
OPERATING EXPENDITURES 65,748 78,379 78,088 68,988 67,175 (1,813)
CAPITAL OUTLAY 2,012 7,650 1,515 1,515 0 (1,515)
TOTAL 285,751 357,553 336,169 330,093 330,357 264
MANAGF.MF.NT TNFORMATTnN SF.R VTC'F.S
PERSONAL SERVICES 0 0 74,850 74,583 82,632 8,049
OPERATING EXPENDITURES 0 0 20,417 21,151 17,572 (3,579)
CAPITAL OUTLAY 0 0 8,320. 8,320 0 (8,320)
TOTAL 0 0 103,587 104,054 100,204 (3,850)
HUMAN RESOiJRCES
PERSONAL SERVICES 117,090 139,851 153,554 153,554 161,166 7,612
OPERATING EXPENDITURES 35,384 30,248 37,105 37,125 25,418 (11,707)
CAPITAL OUTLAY 0 0 1,560 1,515 0 (1,515)
TOTAL 152,474 170,099 192,219 192,194 186,584 (5,610)
POLICE DEPARTMENT-ADMIN
PERSONAL SERVICES 260,817 122,557 ]38,580 138,580 246,480 107,900
OPERATING EXPENDITURES 80,649 17,915 26,151 24,507 20,405 (4,102)
CAPITAL OUTLAY 1,128 0 0 0 15,000 15,000
TOTAL 342,594 140,472 164,731 163,087 281,885 118,798
POLICE DEPARTMENT-SCHOOL RF,SOT 7RCF. UNTT
PERSONAL SERVICES 0 89,345 103,737 103,737 116,212 12,475
OPERATING EXPENDITURES 0 7,949 11,425 10,520 10,218 (302)
CAPITAL OUTLAY 0 1,526 1,034 1,000 600 (400)
TOTAL 0 98,820 116,196 115,257 127,030 11,773
POLICE DF.PARTMF.NT-PATROT.
PERSONAL SERVICES 1,098,977 1,000,041 1,361,377 1,386,377 1,495,839 109,462
OPERATING EXPENDITURES 96,896 83,317 101,566 90,850 91,138 288
CAPITAL OUTLAY 25,077 129,576 155,700 129,576 116,000 (13,576)
TOTAL 1,220,950 1,212,934 1,618,643 1,606,803 1,702,977 96,174
4
ITY OF SEBASTIAN, FLORIDA 2003/2004 ANNUAL BUDGET
POLICE DF.PARTMF.NT-COMMT 1NITY P(1T.T(,TNC: T TNTT
PERSONAL SERVICES 0 90,364 121,946 122,946 128,573 5,627
OPERATING EXPENDITURES 0 10,686 12,522 10,993 11,464 471
CAPITAL OUTLAY 0 0 0 0 0 0
TOTAL 0 101,050 134,468 133,939 140,037 6,098
POLICE DEPARTMENT-CODE ENFORCEMENT
PERSONAL SERVICES 69,222 62,405 84,368 84,368 88,871 4,503
OPERATING EXPENDITURES 4,069 8,100 11,138 10,136 9,930 (206)
CAPITAL OUTLAY 0 18,505 2,000 0 0 0
TOTAL 73,291 89,010 97,506 94,504 98,801 4,297
POLICE DEPARTMENT-INVESTIGATIVE
PERSONAL SERVICES 273,297 315,744 417,871 415,871 303,654 (112,217)
OPERATING EXPENDITURES 51,315 57,959 63,736 63,013 62,838 (175)
CAPITAL OUTLAY 6,426 20,980 9,377 9,382 46,500 37,118
TOTAL 331,038 394,683 490,984 488,266 412,992 (75,274)
POLICE DEPARTMENT-SUPPORT SERVICES
PERSONAL SERVICES 0 187,677 233,577 233,577 219,506 (14,071)
OPERATING EXPENDITURES 0 15,158 25,083 23,530 22,066 (1,464)
CAPITAL OUTLAY 0 851 49,175 49,175 0 (49,175)
TOTAL 0 203,686 307,835 306,282 241,572 (64,710)
POLICE DEPARTMENT-DISPATCH
PERSONAL SERVICES 252,170 281,987 314,386 323,718 333,832 10,114
OPERATING EXPENDITURES 27,974 23,718 32,556 29,217 30,365 1,148
CAPITAL OUTLAY 8,589 2,862 46,825 46,825 0 (46,825)
TOTAL 288,733 308,567 393,767 399,760 364,197 (35,563)
ENGINEERING
PERSONAL SERVICES 250,396 290,620 384,847 377,703 376,517 (1,186)
OPERATING EXPENDITURES 18,890 19,550 26,191 31,034 26,806 (4,228)
CAPITAL OUTLAY 8,714 13,025 1,560 1,515 34,000 32,485
TOTAL 278,000 323,195 412,598 410,252 437,323 27,071
STORMWATER UTILITY
PERSONAL SERVICES 0 0 513,437 514,182 525,423 11,241
OPERATING EXPENDITURES 0 0 243,951 251,721 264,495 12,774
CAPITAL OUTLAY 0 0 129,409 129,409 9,000 (120,409)
TOTAL 0 0 886,797 895,312 798,918 (96,394)
PUBLIC WORKS -ROADS AND MAINTENANCE
PERSONAL SERVICES 844,832 979,881 687,471 685,365 682,403 (2,962)
OPERATING EXPENDITURES 251,328 245,620 133,795 140,074 139,379 (695)
CAPITAL OUTLAY 45,108 83,246 35,849 34,808 16,500 (18,308)
TOTAL 1,141,268 1,308,747 857,115 860,247 838,282 (21,965)
CENTRAL GARAGE
PERSONAL SERVICES 105,795 113,585 13],217 132,963 137,176 4,213
OPERATING EXPENDITURES 22,852 17,845 22,479 22,080 20,527 (1,553)
CAPITAL OUTLAY 650 11,013 10,500 3,746 2,700 (1,046)
TOTAL 129,297 142,443 164,196 158,789 160,403 1,614
PUBLIC WORKS -PARKS & REC
PERSONAL SERVICES 363,625 436,002 503,520 517,873 561,460 43,587
OPERATING EXPENDITURES 109,666 144,479 163,149 135,071 108,237 (26,834)
CAPITAL OUTLAY 14,079 33,025 45,762 42,800 24,600 (18,200)
TOTAL 487,370 613,506 712,431 695,744 694,297 (1,447)
CITY OF SEBASTIAN, FLORIDA 2003/2004 ANNUAL BUDGE
PT 1RT.TC W(IRKS _ (`F.MF.TFRY
PERSONAL SERVICES 72,619 72,577 95,726 97,443 103,321 5,878
OPERATING EXPENDITURES 12,141 15,289 19,938 18,771 16,587 (2,184)
CAPITAL OUTLAY 1,188 0 0 0 16,500 16,500
TOTAL 85,948 87,866 115,664 116,214 136,408 20,194
GR(~WTN MANAGF.MF.NT
PERSONAL SERVICES 165,364 173,097 194,261 193,853 202,598 8,745
OPERATING EXPENDITURES 50,340 45,177 19,691 ]5,843 17,650 1,807
CAPITAL OUTLAY 14,949 0 1,560 1,515 0 (1,515)
TOTAL 230,653 218,274 215,512 211,211 220,248 9,037
RTITT.T~TNC nF.PARTMF.NT
PERSONAL SERVICES 249,932 297,869 362,744 362,744 376,525 13,781
OPERATING EXPENDITURES 16,859 26,248 20,769 21,143 22,706 1,563
CAPITAL OUTLAY 15,019 19,815 0 0 0 0
TOTAL 281,810 343,932 383,513 383,887 399,231 15,344
NnN-T)F,P ARTMF,NTA T .
PERSONAL SERVICES 160,898 239,543 5,000 22,873 99,380 76,507
OPERATING EXPENDITURES 328,124 505,518 529,287 465,362 507,705 42,343
DEBT SERVICE 0 35,855 0 0 0 0
GRANTS AND AIDS 0 15,000 4,000 4,000 4,000 0
INTERFUND TRANSFERS OUT 464,554 100,000 284,000 284,000 102,500 (181,500)
CONTINGENCY 0 131,182 131,182
TOTAL 953,576 895,916 822,287 776,235 844,767 68,532
T(~TA T .S
PERSONAL SERVICES 5,006,134 5,769,511 6,759,937 6,821,461 7,152,567 331,106
OPERATING EXPENDITURES 1,275,506 1,444,848 1,721,098 1,592,139 1,592,893 754
CAPITAL OUTLAY 192,057 344,091 512,936 472,566 282,900 (189,666)
DEBT SERVICE 0 35,855 0 0 0 0
GRANTS AND AIDS 0 15,000 4,000 4,000 4,000 0
INTERFUND TRANSFERS OUT 464,554 100,000 284,000 284,000 102,500 (181,500)
CONTINGENCY 0 0 0 0 131,182 131,182
TOTAL GENERAL FUND 6,938,251 7,709,305 9,281,971 9,174,166 9,266,042 91,876
6
CITY OF SEBASTIAN, FLORIDA 2003/2004 ANNUAL BUDGET
CITY COUNCIL
The City Council consists of five members. The Mayor and Vice-Mayor are elected by the City Council
annually. The City Council is responsible for legislative functions of the City Government, including
adoption of ordinances and policies, and is responsible for appointing members of volunteer boards and
committees.
Members of the Council are elected at-large by qualified voters of the City. Terms of office are two years
and all City Council members must be at least 18 years of age and be registered voters.
Regular meetings of the City Council are held on the second and fourth Wednesday of each month at City
Hall. Workshop and special meetings may also be scheduled.
PROGRAM BUDGET DESCRIPTION FOR CITY COUNCIL
NATURE OF ACTI CITY
Regular and Suecial Meetings -Attendance at meetings (24 regular and 12 workshop/special meetings).
Responsible for all legislative functions of City Government, including the establishment of laws and policies, an
a ointin ualified citizens to boards and committees.
City Functions and Events -Attendance at functions. Public relations.
Conference, Legislative, County, State, and Local Meetings -Attendance at meetings. City representation at al
levels of overnment. Intra- overnmental affairs.
Citizens' Problems and Complaints -Assisting Citizens in referring complaints and problems to the Ci
Mana er for follow-u .
CITY COUNCIL BUDGET SUMMARY
The Fiscal Year 2003-2004 adopted budget for City Council is $37,382
expenditures of $43,452, a decrease of $6,070 or 14.0%.
Amended
FY 00-01 FY 01-02 FY 02-03
Actual Actual Budget
Personal Services 21,315 21,315 21,432
Operating Expenses 15,781 16,544 18,950
Capital Outlay 2,136 - 3,500
Total 39,232 37,859 43,882
This compares to the 2002-03 projected
Projected Adopted
FY 02-03 FY 03-04
Expenditures Budget Difference
21,432 21,432 -
18,820 15,950 (2,870)
3,200 - (3,200)
43,452 37,382 (6,070)
Fiscal Year 2003-04 Adopted Budget:
Major Current Level Changes from
2002-03 Projected Expenditures:
1. Operating Expenses -Decrease -due to a reduction in Travel and Training offset by an increase in
promotional activities.
2. Capital Outlay -Decrease -results from no forecasted capital in FY 2004.
Difference
(2,870)
(3,200)
7
CITY OF SEBASTIAN, FLORIDA 2003/2004 ANNUAL BUDGET
PERSONAL SERVICES SCHEDULE
COUNCIL
PROJECTED ADOPTED
PAY POSITION YEARS EXPENSE BUDGET
POSITION RANGE GRADE 01-02 02-03 03-04 02-03 03-04
or 5,400 1.00 1.00 1.00 5,400 5,400
-Mayor 3,600 1.00 1.00 1.00 3,600 3,600
icil Member 3,600 3.00 3.00 3.00 10,800 10,800
5.00 5.00 5.00
TOTAL SALARIES 19,800 19,800
FICA Taxes 1,515 1,515
Worker's Compensation Insurance 117 117
Total Personal Services 21,432 21,432
CAPITAL OUTLAY SCHEDULE
LEGISLATIVE DEPARTMENT
Priority EXPENDITURES PER FISCAL YEAR
Number Descriation 2003-04 2004-05 2005-06 2006-07 2007-08 TOTAL
0 0 0 0 0 0
City Council Department -
Per Capita Level of Service Cost
3.00 --
~, 2.50 -
2.00
1.50 ---
0 1.00 -
Q 0.50 -
0.00
FY 96/97 FY 97/98 FY 98/99 FY 99/00 FY 00/Ol FY 01/02 FY 02/03 FY 03/04
8
i
1
CITY OF SEBASTIAN, FLORIDA 2003/2004 ANNUAL BUDGET
CITY MANAGER
In 1987, the voters of Sebastian adopted the Council/Manager form of government. The City Manager, appointed by
and serving at the pleasure of the City Council, is the chief operating officer of municipal government. The City
Manager's Office provides administrative direction for all municipal operations consistent with goals adopted by City
Council. As such, the City Manager implements policies of the City Council and is responsible for the day-to-day
operations of the City, as well as ensuring that services and operations function in an efficient, timely and cost
effective manner while still in accordance with City Council objectives.
As chief administrative officer of the City, the City Manager's office is involved in the following functions: the daily
administration of the City; appointing authority for all city employees; supervision and evaluation of the management
team; coordination of infra and inter-governmental affairs; acting as the administrative spokesperson for the City;
formulation of the annual budget; recommendations with respect to departmental and non-departmental expenditures
and the capital improvement program; preparation of reports and data to assist the City Council in making formal
decisions; ensuring effective and efficient action on citizen complaints and requests for service; and, conducting
administrative research and analysis.
The City Manager's office is also responsible for the General Services Administration function which includes
Purchasing and Contract Administration under the General Services Administrator as well as supervision of the
Central Garage division.
FISCAL YEAR 2004 GOALS AND OBJECTIVES
City Operations
- Apply for grants and secure funding for various city projects
- Conclude Water Expansion Program with Indian River County Department of Utilities.
I - Continue citywide street paving program
- Continue to administer effective and efficient citywide purchasing/procurement program.
- Review departmental operations and staffing to assure efficiency and effectiveness.
Quality Service to Citizens
- Meet periodically with community groups to present information about City operations and address questions
and/or concerns respectively..
- Participate with other City affiliated activities
- Promote quality service with City employees
Provide Effective Support to City Council
- Resolve City Council concerns, as communicated individually and by citizenry.
- Enhance quantity and quality of information provided to City Council relative to municipal operations.
- Work with City Council to establish and articulate overall mission of local government.
Maintain Positive Intergovernmental Relations
- Full membership and participation in the International City/County Management Association (ICMA), Florida
City/County Management Association (FCCMA) and Florida League of Cities activities.
- Meet and communicate regularly with representatives of other jurisdictions and agencies to address issues of
mutual interest and benefit.
1
~ 9
ITY OF SEBASTIAN, FLORIDA 2003/2004 ANNUAL BUDGET
PROGRAM BUDGET DESCRIPTION FOR CITY MANAGER
STAFFING NATURE OFACTIVITY
02/03 03/04 03/04
50.00% 50.00% Management and Supervision of City Programs and Projects -Plan, organize, direct,
coordinate, and report on City Projects. Improve and expand efforts for quality public services.
25.00% 25.00% Preparation of City Council Agenda -Provide City Council members with recommendations
for actions on matters requiring legislative actions, and implementation of Council decisions.
Initiate and review all matters requiring Council actions. Implement Council actions.
25.00% 25.00% Intergovernmental Affairs -Represent City in intergovernmental matters. Serve as Ci
representative on task forces, committees and planning groups. Administer inter-loca
agreements. Monitor and report State and Federal legislation affecting the City.
100.00% 100.00%
CITY MANAGER BUDGET SUMMARY
The Fiscal Year 2003-2004 adopted budget for City Manager is $316,282. This compares to the 2002-03 projecte
expenditures of $304,109, an increase of $12,173 or 4.0%.
Amended Projected
FY 00-01 FY 01-02 FY 02-03 FY 02-03 Adopted
Actual Actual Budget Expenditures FY 03-04 Difference
Personal Services 224,786 257,044 280,015 280,015 294,103 14,088
Operating Expenses 15,166 15,774 23,428 22,579 22,179 (400)
Capital Outlay 16,050 851 1,515 1,515 0 (1,515)
Total 256,002 273,669 304,958 304,109 316,282 12,173
Fiscal Year 2003-04 Adopted Budget:
Major Current Level Changes from
2002-03 Projected Expenditures: Difference
1. Personal Services -Increase - 3% increase for exempt management employees, estimated 15% increase
in Health Insurance and an increase in deferred compensation and worker's compensation premiums which
is wage driven. 14,088
2. Operating Expenses -Net decrease results from decreases in other contractual services, telephone and
departmental supplies offset by increases in cell phone, r&m vehicles, printing (purchase
orders/requisitions), gas & oil and computer supplies. (400)
3. Capital Outlay -Decrease - No required capital purchases in FY 2004 (1,515)
10
CITY OF SEBASTIAN, FLORIDA 2003/2004 ANNUAL BUDGET
PERSONAL SERVICES SCHEDULE
MANAGER
Pay
Position Range
City Manager
General Services
Administrator 50,377/90,986
Executive Assistant 33,296/60,136
Buyer 29,600/53,458
Position Years
Grade 01-02 02-03 03-04
1.00 1.00 1.00
81E 1.00 1.00 1.00
31E 1.00 1.00 1.00
28E 1.00 1.00 1.00
4.00 4.00 4.00
TOTAL SALARIES
FICA Taxes
Deferred Compensation
Group Health Insurance Premium
Dependant Health Ins Premium
Employee Assistance Program
Worker's Comp Insurance
Total Personal Services
Projected
Expense
02/03
82,400
55,100
40,000
34,500
212,000
16,218
19,080
18,394
12,980
92
1,251
280,015
Adopted
Budget
03/04
86,800
56,700
40,400
36,250
220,150
16,841
19,814
21,018
14,849
92
1,339
294,103
CAPITAL OUTLAY SCHEDULE
CITY MANAGER DEPARTMENT
Priority EXPENDITURES PER FISCAL YEAR
Number Description 2003-04 2004-05 2005-06 2006-07 2007-OS TOTAL
1 Computer 3,000 1,450 1,450 5,900
2 Laser Printer 700 700
0 3,700 1,450 1,450 0 6,600
Equipment purchased in prior year:
(1) Laptop Comuter $1,515
11
CITY OF SEBASTIAN, FLORIDA 2003/2004 ANNUAL BUDGET
CENTRAL GARAGE DIVISION
With a staff of three (3) employees the Central Garage Division develops, manages and provides vehicle and
equipment maintenance services for all City-owned vehicles and equipment, except the Golf Course. This includes 86
vehicles, 43 units of major equipment, and 95 units of smaller equipment and tools.
FISCAL YEAR 2003 ACCOMPLISHMENTS
/ A 10,000 gallon unleaded fuel storage and dispensing facility has been operating successfully since December
2002
/ Guidelines for the acquisition of Fleet vehicles and equipment were approved and have been implemented
/ Shop Equipment was acquired to improve efficiency and the quality of service.
/ Facility enhancements to improve working conditions and create additional work areas were completed in
December 2002
FISCAL YEAR 2004 GOALS AND OBJECTIVES
- Develop and prepare Emergency Disaster Plan
- Assess condition of Garage's Emergency Equipment and acquire new Equipment if necessary
- Establish list of Essential City Emergency Vehicles and Equipment
- Continue with the Shop equipment modernization program to increase the level and quality of service
- Continue employee training and education, and develop ASE Certification Program.
- Maintain Fueling Facilities and assure compliance with EPA requirements
PERFORMANCE MEASURES
Performance Indicators Actual
2000/2001 Actual
2001/2002 Budget
2002/2003 Projected
2003/2004
Preventive Maintenance Services 201 275 290 275
Road Service Calls 387 340 390 350
Completed Service Requests 1440 1265 1410 1275
~~
t
t
1
12
CITY OF SEBASTIAN, FLORIDA 2003/2004 ANNUAL BUDGET
PROGRAM BUDG ET FOR THE CENTRAL GARAGE DIVISION
STAFFING NATURE OF ACTIVITY
02-03 03-04 03-04
5.00% 5.00% Administration of City Fleet Management Program -Supervise and direct 3 employees in
the implementation of a Fleet Management Program for over 200 pieces of equipment.
Develo and direct the maintenance of a 2 800 s . ft. maintenance facilit .
50.00% 50.00% Vehicle Maintenance -Schedule and perform vehicle preventive maintenance, mechanical and
bpd re air services on all cit -owned vehicles and a ui ment exce t Golf Course a ui ment.
10.00% 10.00% Order and Parts ProcessinE -Order, receive and stock vehicle repair parts and material.
S.UO% 5.00% Emoloyee TralninE -Train 3 employees in new corrective repair procedures, waste disposal,
and De artment of Labor Safet Re uirements and Standards.
10.00% 10.00% Vehicle Data Processing -Data processing of work orders, issue slips, purchase orders and
arts. Maintain com uterized arts and tools inventor .
5.00% 5.00% General Administrative -Preparation of Budget, maintenance of vehicle records and trainin
records.
5.00% 5.00% Administration of City Fuel Facility Management Program -Supervise and maintain
unleaded gasoline and diesel fuel storage and dispensing facilities. Implement, monitor and
maintain Fuel Mana ement S stem.
5.00% 5.00% Plannine and implementation of Fleet Maintenance Programs - Plan, develop and
im lement ro rams to modernize facilities e ui ment and tools.
5.00% 5.00% General Administrative Program -Implementation of Guidelines for the acquisition and
re lacement of Fleet Assets.
100.00% 100.00%
CENTRAL GARAGE DIVISION BUDGET SUMMARY
The Fiscal Year 2003-2004 adopted budget for Central Garage is $160,403. This compares to the 2002-03 projecte
expenditures of $158,789, an increase of $1,614 or 1.0%.
Amended Projected
FY 00-01 FY O 1-02 FY 02-03 FY 02-03 Adopted
Actual Actual Budget Expenditures FY 03-04 Difference
Personal Services >
Operating Expenses 22,852 17,845 22,479 22,080 20,527 (1,553)
,
Capital Outlay 650 11,013 10,500 3,746 2,700 (1,046)
~~ Total _
(Fiscal Year 2003-04 Adopted Budget:
Major Current Level Changes from
2002-03 Projected Expenditures: Difference
1. Personal Services -Increase - 3% increase for CWA employees (contract negotiations are in
process), an estimated 15% increase in Health Insurance and an increase in deferred compensation and
worker's compensation premiums which is wage driven. 4,213
2. Operating Expenses -Net decrease results from decreases in trash hauling, computer supplies, r&m•
buildings, travel & per diem, offset by increases in cellular phones, r&m-vehicles and operating (1,553)
3. Capital Outlay -Decrease -due to most equipment purchased in prior year with required
replacements of computer equipment. (1,046)
13
CITY OF SEBASTIAN, FLORIDA 2003/2004 ANNUAL BUDGET
PERSONAL SERVICES SCHEDULE
CENTRAL GARAGE DIVISION
Pay
Position Range
Garage Supervisor 26,570/47,989
Head Mechanic 22,911/41,380
Mechanic 20,365/38,620
Projected Adopted
Position Years Expense Budget
Grade - - - FY 02-03 FY 03-04
25 1.00 1.00 1.00 36,000 37,000
20 1.00 1.00 1.00 25,500 27,000
16 1.00 1.00 1.00 30,000 30,500
TOTAL SALARIES 91,500 94,500
Overtime 1,200 1,200
FICA Taxes 7,115 7,344
Clothing Allowance 300 300
Deferred Compensation 8,370 8,640
Group Health Insurance Premium 13,411 15,357
Dependant Health Ins Premium 4,684 3,245
Employee Assistance Program 69 69
Worker's Comp Insurance 6,314 6,521
't'otal Personal Services
CAPITAL OUTLAY SCHEDULE
CENTRAL GARAGE
Priority
Number Descriation
1 PC, Monitor & Printer
2 PC and monitor
3 AC Service Equipment
4 Wheel Balancer
5 Band Saw
6 Engine Scanner
7 Car Lift
8 Truck Lift
EXPENDITURES PER FISCAL YEAR
auus-u4 zuu4-US ZUUS-U6 2UU6-U7 2007-08 TOTAL
1,500 1,500
1,200 1,200
6,500 6,500
4,500 4,500
800 800
6,000 6,000
10,000 10,000
18,000 18,000
Equipment purchased in prior year:
Multi-fluid exchanger 3,746
Engine Analyzer 3,410
Central Garage Division -
Per Capita Level of Service Cost
15.00
a~
10.00
~.
5.00
0
Q
0.00
FY 96/97 FY 97/98 FY 98/99 FY 99/00 FY 00/O1 FY 01/02 FY 02/03 FY 03/04
14
1
'L J
t
ITY OF SEBASTIAN, FLORIDA 2003/2004 ANNUAL BUDGET
CITY CLERK
The City Clerk is appointed by and serves under the direction of the City Council. The City Clerk's Office prepares
and distributes City. Council agendas; records the minutes of City Council meetings; maintains all Council and Board
minutes, ordinances, resolutions and proclamations; retains City records in accordance with State Law; coordinates all
municipal elections; coordinates codification; sells Cemetery lots and maintains records therefore; coordinates City
board appointments; issues garage sale permits; and provides support to the City Council, staff, boards, and citizens.
FISCAL YEAR 2003 ACCOMPLISHMENTS
/ Cemetery as-built survey completed- first new map since 1986 -installed cemetery software in GPS format.
/ Purchased Municipal Code laserfiche imaging software with multi-viewer capability -records now on City
hard drive for access by all staff.
/ Vault filing system upgraded for easier access -filing system and cemetery records cleanup on-going.
/ One position eliminated in Clerk's office -moved website and channel 25 to MIS new position -committee
formed.
/ City Council agenda packets scanned for on-line viewing by all departments for first time in March - no more
paper packets for staff -Press scanned on CD.
/ Due to imaging software and to save cost, all scanned permanent records must be exported/imported from old
to new software -scanning of all long term documents not yet completed.
/ City Clerk attained second level in Master Municipal Clerk Academy -Deputy has applied for Municipal
Clerk certification.
/ New City Hall vault and continued scanning onto CD will accommodate safe storage of documents.
/ Revised cemetery receipt forms, burial certificate forms and payment policies.
FISCAL YEAR 2004 GOALS AND OBJECTIVES
- Complete scanning of all permanent records and long term records into City's network for review by all staff.
- To work toward establishing a method for public to search public records either by the web or at a station in
City Hall.
- To move into a new City Hall with astate-of--the-art records vault and multimedia system in Chambers.
- To provide City Council with necessary software/hardware to review agenda packets on CD at home and in
Chambers.
- Continue to improve upon and perfect our duties to the City Council and Public.
- To move toward our vision of an office dedicated to Council matters, board matters, elections, cemetery
administration and records management.
- Continuing education for all staff members.
- Administrative secretary to move from front desk operation to office dedicated to cemetery sales
administration and other administrative duties.
15
CITY OF SEBASTIAN, FLORIDA 2003/2004 ANNUAL BUDGE
PERFORMANCE MEASURES
1
Performance Indicators Actual
2000/2001 Actual
2001/2002 Budget
2002/2003 Projected
2003/2004
Records Scanned 5,083 ** 2,020 150 3000
Records Destroyed 500 boxes 64 Boxes 67 Boxes 65 Boxes
Council Meeting Packets/Minutes 34 30 24 30
Cemetery Lots/Niches Sold 67 63 90 100
Yacht Club/Community Center Events 1687 1,704 1685 n/a
Garage Sale Permits Issued 533 666 600 650
Election -Candidates Qualified 5 5 6 5
Legal/Display Ads Published 44 40 45 40
Code Supplements Distributed 5 5 8 6
Board Appointments Administered 49 30 50 25
** Includes all minutes, ordinances, and resolutions from 1924 to the present.
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ITY OF SEBASTIAN, FLORIDA 2003/2004 ANNUAL BUDGE
PROGRAM BUDGET DESCRIPTION FOR CITY CLERK
STAFFING NATURE OF ACTT vITY
'02-03 03/04 03/04
25.00% 22.00% Services for Council -Prepare City Council agendas, advertise public hearings, post notices,
attend and take minutes of all council meetings, administer follow-up of Council action items,
prepare correspondence, prepare Council budget, make Council travel arrangements, researc
services, attest to all documents executed by Mayor, schedule invocations, write proclamation
and resolutions as needed, prepare certificates of appreciation, coordinate with multimedi
company for Council meeting broadcasts.
25.00% 16.00% Services for Citizens - Answer all incoming phone calls, receive and respond to general City e
mail, administer garage sale permits, greets public at front desk, and responds to inquiries o
directs to other departments/agencies accordingly.
13.00% Services for Boards/Committees -City Clerk's office acts as liaison to boards, advertises
vacancies, administers fmancial disclosure forms, records Boards of Adjustment, Code
Enforcement, Tree Advisory Board and CATF minutes, maintains and updates Boar
Handbook, provides orientation when necessary, updates Commission on Ethics website fo
City annually.
25.00% 14.00% Records Management -Scans all permanent and long term records for review by departments
on network and for protection, researches records upon request, coordinates paper recyclin
and records disposition destruction with Shred-It Recycling in accordance with State law,
maintains, updates and distributes adopted Records Management Procedures Manual,
coordinates with Records Liaisons and Committee, maintains all original City documents, i.e.
ordinances, resolutions, agreements, deeds, terminated personnel files, conducts records
research for staff as requested.
14.00% Cemetery -Coordinates with Cemetery Sexton on sale of cemetery lots, maintains cemete
records/database.
15.00% 14.00% General Administration -Prepares, posts, and distributes monthly calendar, prepares annua
budget for department, attends all Management Team meetings, codifies all ordinance, records
final plats, runs all outgoing mail and distributes all incoming mail to all staff, maintains Ci
postage meter, records vacation of easements, keeps log of all City vehicles, attests and seals
City documents.
10.00% 7.00% City Election -The City Clerk is the City Elections Official and Chairperson of Ci
Canvassing Board, qualifies candidates for office and coordinates with Supervisor of Election
in administration of annual general elections, prepares resolutions and swears in electe
officials.
100.00% 100.00%
17
CITY OF SEBASTIAN, FLORIDA 2003/2004 ANNUAL BUDGE
CITY CLERK BUDGET SUMMARY
The Fiscal Year 2003-2004 adopted budget for City Clerk is $266,562. This compares to the 2002-03 projecte
expenditures of $258,822, an increase of $7,740 or 3.0%.
Amended Projected
FY 00-01 FY 01-02 FY 02-03 FY 02-03 Adopted
Actual Actual Budget Expenditures FY 03-04 Difference
Personal Services 161,145 217,320 200,946 199,605 208,133 8,528
Operating Expenses 67,511 54,398 71,021 53,982 56,929 2,947
Capital Outlay 30,932 1,166 5,875 5,235 1,500 (3,735)
Total 259,588 272,884 277,842 258,822 266,562 7,740
Fiscal Year 2003-04 Adopted Budget:
Major Current Level Changes from
2002-03 Projected Expenditures: Difference
1. Personal Services -Increase - 3% merit increase for exempt management employees, 3.0% for CWA
employees, an estimated 15% increase in Health Insurance and an increase in deferred compensation and
worker's compensation premiums which is wage driven. 8,528
2. Operating Expenses -Net increase results from an increase in other contractual services for filming
of council meetings, Election costs for increase in voter roll, offset by decrease in Departmental supplies
for decrease in copier costs associated with agenda packages. 2,947
3. Capital Outlay -Decrease -due to most equipment purchased in prior year offset by replacement
computer for scanning. (3,735)
PERSONAL SERVICES SCHEDULE
CITY CLERK
Projected Adopted
PAY POSITION YEARS Expense Budget
POSITION RANGE GRADE 01-02 02-03 03-04 02-03 03-04
City Clerk 1.00 1.00 1.00 57,000 58,950
Deputy City Clerk 33,296/60,137 31E 1.00 1.00 1.00 38,600 39,100
Administrative Secretary 21,569/38,956 18 1.00 1.00 1.00 28,000 30,000
Information Specialist 19,706/35,591 15 1.00 0.00 0.00 - -
Records Clerk 22,911/41,380 20 1.00 1.00 1.00 25,000 26,500
5.00 4.00 4.00
TOTAL SALARIES 148,600 154,550
Overtime 650 750
FICA Taxes 11,418 11,880
Deferred Compensation 13,433 13,977
Group Health Insurance Premium 18,032 20,644
Dependant Health Ins Premium 6,503 5,304
Employee Assistance Program 92 92
Worker's Comp Insurance 877 936
Total Personal Services 199,605 208,133
18
CITY OF SEBASTIAN, FLORIDA 2003/2004 ANNUAL BUDGET
CAPITAL OUTLAY SCHEDULE
CITY CLERK DEPARTMENT
Priority
Number Description
1 Computer Hardware/Software
Upgrades (5)
2 Plans Scanner
EXPENDITURES PER FISCAL YEAR
2003-04 2004-OS 2005-06 2006-07 2007-08 TOTAL
1,500 4,500 6,000
12,000 12,000
Equipment purchased in prior year:
Laserfische Document Imaging $5,235
19
CITY OF SEBASTIAN, FLORIDA 2003/2004 ANNUAL BUDGET
CITY ATTORNEY
The City Attorney is appointed by the City Council to serve as the City's legal counsel. The City Attorney is legal
advisor and attorney to officials of the City in matters affecting the City or relating to official duties of City Officers.
The City Attorney represents the City in defense of litigation and provides legal counsel for bond issues and property
transactions.
The Office of City Attorney prepares legal instruments, including resolutions, ordinances, closing documents, bond
sale documents, and legal opinions, as required.
The budget for the Office of City Attorney also includes legal fees paid to special counsel for the Code Enforcement
Board and litigated actions as required.
PROGRAM BUDGET DESCRIPTION FOR CITY ATTORNEY
STAFFING NATURE OFACTIVITY
02-03 03-04 FISCAL YEAR 03-04
25.00% 20.00% Counsel to City Council and Other City Bodies -Attend workshops, regular and special meetings o
City Council, Planning Commission, Board of Adjustment, and Code Enforcement Board, as well as
other City bodies as assigned and provide advice as to the law and procedures.
35.00% 35.00% Function as City's Solicitor -Prepare and review ordinances, resolutions, contracts, prope
instruments and other legal documents on behalf of the City.
20.00% 30.00% City Legal Advisor -Provide legal counsel to and attends meetings with City Manager , departmen
directors and key personnel on a day-to-day basis. Provide legal opinions to City Council and Manage
as requested.
20.00% 15.00% Legal Rearesentative -Represent City in litigation and administrative proceedings as required. Act as
General Counsel to the City in the supervision of outside counsel.
100.00% 100.00%
20
CITY OF SEBASTIAN, FLORIDA 2003/2004 ANNUAL BUDGET
CITY ATTORNEY BUDGET SUMMARY
The Fiscal Year 2003-2004 adopted budget for City Attorney is $129,302. This compares to the 2002-03 projected
expenditures of $125,653, an increase of $3,649, or 2.9%.
Amended Projected
FY 00-O1 FY O 1-02 FY 02-03 FY 02-03 Adopted
Actual Actual Budget Expenditures FY 03-04 Difference
Personal Services 95,863 109,163 118,509 118,509 124,148 5,639
Operating Expenses 4,813 4,977 8,662 5,629 5,154 (475)
Capital Outlay 0 0 1,900 1,515 0 (1,515)
Total 100,676 114,140 129,071 125,653 129,302 3,649
Fiscal Year 2003-04 Adopted Budget:
Major Current Level Changes from
2002-03 Projected Expenditures: Difference
1. Personal Services -Increase - 3% increase in wages, an estimated 15% increase in Health Insurance
and an increase in deferred compensation and worker's compensation premiums which is wage driven. 5,639
2. Operating Expenses -Net decrease across the board offset by an increase in cell phone costs. (475)
Capital Outlay -Decrease -due to replacement of computer in prior year, no other capital required. (1,515)
PERSONAL SERVICES SCHEDULE
TY ATTORNEY
Projected Adopted
PAY POSITION YEARS Expense Budget
POSITION RANGE GRADE 01-02 02-03 03-04 02-03 03-04
ty Attorney 1.00 1.00 1.00 83,800 87,100
1.00 1.00 1.00
TOTAL SALARIES 83,800 87,100
FICA Taxes 6,411 6,663
Deferred Compensation 13,827 14,372
Group Health Insurance 4,774 5,437
Dependent Health Insurance Premium 5,580 6,418
Employee Assistance Program 23 23
Workers Comp Insurance 494 535
Auto Allowance 3,600 3,600
Total Personal Services 118,509 124,148
21
CITY OF SEBASTIAN, FLORIDA 2003/2004 ANNUAL BUDGE
CAPITAL OUTLAY SCHEDULE
Priority
Number Description
1 Computer
2 Printer
EXPENDITURES PER FISCAL YEAR
2003-04 2004-OS 2005-06 2006-07 2007-08 TOTAL
1,200 1,200
700 700
0 0 0 1,900 0 1900
Equipment purchased in prior year
(1) Laptop Computer
1,515
City Attorney Department
Per Capita Level of Service Cost
8.00
7.00 `- ----
6.00 -----
- -- I
{ '~...
7 5.00 _ - -
L 4.00 - - - - - -- -
~° 3.00 -
2.00 ~
1.00 -
0.00 k
FY 96/97 FY 97/98 FY 98/99 FY 99/00 FY 00/O1 FY 01/02 FY 02/03 FY 03/04
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CITY OF SEBASTIAN, FLORIDA 2003/2004 ANNUAL BUDGE
FINANCE DEPARTMENT
The Finance Department is responsible for the financial administration of the City. Specifically, the Finance
Department is responsible for maintenance of the general ledger accounting; preparation of financial studies; Official
Statements and special reports, control and investment of revenues; maintenance of fixed asset records, bond and note
debt service funds; payroll; financing; project maintenance and accounting; preparation of the annual financial report
and supporting documentation; special projects, (i.e. franchise fee compliance, franchise negotiations, public service
utility tax analysis); budget preparation, monitoring and maintenance; Risk Management; Information Management
Services; revenue collection and billings, including special assessments, occupational licensing, and grant
administration.
FISCAL YEAR 2003 ACCOMPLISHMENTS
/ Third time awardee of the Government Finance Officer's Association Certificate of Achievement for
Excellence in Financial Reporting for the Comprehensive Annual Financial Report for Fiscal Year 2002.
/ Implemented Performance Measures as part of the Budget in year five of a five year plan.
/ Implemented Universal Telephone and Data System Citywide.
/ Updated Occupational License Fees.
/ Updated Building Permit Fees.
/ Implemented cash collection procedures for the Skate Park and the new Recreation Services at the Community
Center.
/ Created a brick map of all marked and unmarked brick sites at the Clock Tower located at Riverview Park.
/ Implemented procedures for financial policies.
/ Compiled a 3 year history of all insurance claims for incidents and accidents for risk management.
/ Closed the following grants: (1) EPA, (2) FDOT's, (2) SJRWMD, (1) DOJ and (1) ATF.
/ Facilitated closing of $9,500,000 Infrastructure Sales Surtax Revenue Bond.
FISCAL YEAR 2004 GOALS AND OBJECTIVES
- Provide Quality Financial Services for the City of Sebastian
- Provide responsive service to all Finance department customers, citizens, vendors, and employees.
- Analyze Recreation Service Fees at the Community Center.
- Implementation of a grant compliance checklist.
PERFORMANCE MEASURES
Performance Indicators Actual
2000/2001 Actual
2001/2002 Budget
2002/2003 Projected
2003/2004
Journal Entries Processed 2282 2,284 2200 2,290
Accounts Payable Invoices Processed 9927 10,275 10,973 10,970
Accounts Payable Checks Processed 4182 4,341 4360 4,659
Purchase Orders Processed 407 359 420 420
Payroll Checks Processed 3845 4,422 4420 5,576
Occupational Licenses Processed 891 929 920 1,100
23
CITY OF SEBASTIAN, FLORIDA 2003/2004 ANNUAL BUDGE
PROGRAM B UDGET DESCRIPTION FOR THE FINANCE DEPARTMENT
STAFFING NATURE OFACTIVITY
02-03 03-04 03-04
18.25% 10.00% General Accounting -Data entry for general ledger activity for all City operations, ba
reconciliations, cash management, preparation of federal, State and local reports, and allocatio
of char es to Ci de artments. Ensure all accountin information is entered timel and
19.25% 20.00% Accounts Payable -Review all requests for payment and prepare checks. Ensure appropriate
discounts are taken and invoices are paid prior to due date, audit travel expense reports an
prepare year end 1099's.
7.25% 11.00% Payroll -Review and process payroll, to include benefits, deductions, leave availability, an
workers compensation. Prepare quarterly and annual payroll tax reports, as well as quarterl
reports to the workers compensation insurance carrier, prepare employee insurance invoices fo
payment and process year end W-2's.
2.75% 2.00% Fixed Assets -Maintain fixed assets records for all City property and equipment. Ensure assets
are recorded and tagged properly.
6.00% 4.00% Caaital Projects -Account for all Capital Projects. Ensure that all expenditures for projects are
properly recorded.
5.00% 6.00% Budget -Prepare annual budget in accordance with procedures outlined in the City Charter an
Code. Ensure budget is comprehensive as to communication, coordination and control.
1.00% 2.00% Risk Management -Ensure compliance with general and property liability issues. Ensure tha
insurance claims are accurate and timely.
12.75% 13.99% Staff Accounting and Financial Operations -Analyze general ledger accounts, develop an
prepare subsidiary ledgers for the annual audit. Analyze financial data. Prepare monthly budge
to actual statements and annual financial statements. Prepare annual State reports, such as
Comptroller's Report, Transportation Report, and other complex financial analyses. Inves
operating and construction funds. Make debt service payments and record transactions. Provide
quality financial data for statement presentation and managerial use.
7.50% 7.00% Administration - Meet with consultants, attorneys, financial advisors. Preparation an
supervision of the annual audit, computer conversions and maintenance of accounting records,
payroll, accounts payable, Purchase Order System, and accounting software.
0.50% 0.01 % Information Management Services -Provide .networking administration to the Citywide
Network System and each subsidiary server. Support each department with informatio
management needs, software installation and hardware analysis.
6.75% 11.00% Revenue Collections & Billings -Collect revenues from taxes, intergovernmental revenues,
franchise fees, utility taxes, occupational licenses, parking citations, special assessments, an
rentals.
2.00% 2.00% Grants Administration -Continue monitoring of 17 existing programs (grant value o
$4,103,867) for compliance and grant reimbursements. Preparation of status reports an
reimbursement re uests.
11.00% 11.00% Occuuational Licensing -Issues approximately 1000 occupational licenses and maintains
occupational license database.
100.00% 100.00%
24
CITY OF SEBASTIAN, FLORIDA 2003/2004 ANNUAL BUDGET
FINANCE DEPARTMENT BUDGET SUMMARY
The Fiscal Year 2003-2004 adopted budget for Finance is $330,357. This. compares to the 2002-03 projecte
expenditures of $330,093, an increase of $264 or .1 %.
Amended Projected
FY 00-01 FY O 1-02 FY 02-03 FY 02-03 Adopted
Actual Actual Budget Expenditures FY 03-04 Difference
Personal Services 217,991 271,524 256,566 259,590 263,182 3,592
Operating Expenses 65,748 78,379 78,088 68,988 67,175 (1,813)
Capital Outlay 2,012 7,650 1,515 1,515 0 (1,515)
Total 285,751 357,553 336,169 330,093 330,357 264
al Year 2003-04 Adopted Budget:
or Current Level Changes from
Z-03 Projected Expenditures: Difference
1. Personal Services -Increase - 3% increase for exempt management employees, 3% increase for CWA
employees (contract negotiations are in process), an estimated 15% increase in Health Insurance and an
increase in deferred compensation and worker's compensation premiums which is wage driven. 3,592
2. Operating Expenses -Net decrease -results from decreases in audit fees, r & m office equipment and
departmental supplies, offset by increases in bank charges and computer supplies. (1,813
3. Capital Outlay -Decrease -due to most equipment purchased in prior year with no new equipment
(1,51
PERSONAL SERVICES SCHEDULE
FINANCE DEP
POSITION
Director of Finance
Asst. Director of Finance
Staff Accountant
Accounting Clerk II
Computer Operator
MIS Manager
Projected Adopted
PAY POSITION YEARS Expense Budget
RANGE GRADE 01-02 02-03 03-04 02-03 03-04
61,296/110,698 86E 1.00 1.00 1.00 64,400 62,500
48,439/87,487 40E 0.00 1.00 1.00 47,100 48,500
33,296/60,137 31E 1.00 0.00 0.00 - -
21,569/38,956 18 2.00 2.00 2.00 51,000 52,500
25,024/45,197 23 1.00 1.00 1.00 33,500 35,500
34,263/61,884 33E 1.00 0.00 0.00 - -
6.00 5.00 5.00
TOTAL SALARIES 196,000 199,000
Overtime 500 500
FICA Taxes 15,032 15,262
Deferred Compensation 17,685 17,955
Group Health Insurance Premium 22,599 25,838
Dependant Health Ins Premium 6,503 3,329
Employee Assistance Program 115 115
Worker's Comp Insurance 1,156 1,183
Total Personal Services 259,590 263,182
25
CITY OF SEBASTIAN, FLORIDA 2003/2004 ANNUAL BUDGET
CAPITAL OUTLAY SCHEDULE
ANCE DEPARTMENT
Priority
Number Descriation
1 Computer (2)
2 Laser printers
EXPENDITIJRES PER FISCAL YEAR
2003-04 2004-OS 2005-06 2006-07 2007-08 TOTAL
2,400 2,400
1,400 1,400 1,400 1,400 5,600
0 1,400 3,800 1,400 1,400 8,000
Equipment purchased in prior year:
(1) Computer Replacement $1,515
Finance Department
Per Capita Level of Service Costs
20.00
18.00
16.00
14.00
12.00
10.00
ro
0 8.00
Q 6.00
4.00
2.00
0.00
FY 96/97 FY 97/98 FY 98/99 FY 99/00 FY 00/O1 FY 01/02 FY 02/03 FY 03/04
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' CITY OF SEBASTIAN, FLORIDA 2003/2004 ANNUAL BUDGET
' MANAGEMENT INFORMATION SYSTEMS DIVISION
The Management Information Systems Division is responsible for the purchase, operation, and maintenance of the
City's approved hardware and software infrastructure, and either provides or recommends training for its use. The
division also provides support for the Police Department's Records Management System, Growth Management's
Arcview modified GIS system, over 150 microcomputers and printers, hardware and software support for the City's
Internet Accounts, and maintenance of the City's telephone system.
' FISCAL YEAR 2003 ACCOMPLISHMENTS
/ Upgraded all city workstations to Windows 2000 Professional Operating System to enhance performance,
stability, and security.
/ Installed additional servers to replace aging servers and to consolidate resources eliminating duplication and
enhancing performance.
' / Installed hard disk based backup system with Veritas Backup Exec Software and instituted disaster recovery
plan.
/ Installed Network attached storage device for centralized data storage and imaging system database.
/ Installed PC based Training system for major applications used by all City employees.
/ Installed new CAD, Mobile Reporting, and Records system in Police Department.
/ Installed Records Imaging System Client in all departments.
/ Installed and maintained Fiber Optic Cable to Golf Course and Airport.
/ Installed new City-wide Voice over IP telephone system.
FISCAL YEAR 2004 GOALS AND OBJECTIVES
- Institute semi-annual maintenance program on all PC's and Servers to insure 5 year useful life.
- Design and implement a help desk system for users.
- Implement Wireless communications for Police Department laptops.
- Relocate network to new City Hall with minimal service outage.
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PERFORMANCE MEASURES
Performance Indicators Actual
2000/2001 Actual
2001/2002 Budget
2002/2003 Projected
2003/2004
Workorders Processed None None 400 350
Server Outages Serviced None None 1 1
Network Outages Serviced None None 0 1
Phone System Outages Serviced None None 0 1
User Training hours performed/supported None None 1200 1200
27
CITY OF SEBASTIAN. FLnRTnA 2nn~i2nn4 ANIVTTAT. RTT1lfiF,T
- -.
PROGRAM BUDGET DESCRIPTION FOR THE MANAGEMENT INFORMATION SERVICES DIVISION
STAFFING NATURE OFACTIVITY
02-03 03/04 03/04
15.00% 15.00% Network Analysis, Desi n and Configuration -This includes the assessment of the city's
current data needs, as well as, projected needs for all software and hardware, and the
documentation of all s stems.
35.00% 35.00% End User Support -This includes hardware troubleshooting and repair, as well as, assistin
users in the use of all data resources.
5.00% 5.00% Network Administration -This includes the daily administration of network resources such as
maintaining user accounts, a-mail accounts, data backup etc...
5.00% 5.00% Division Administration -This includes the functions necessary to support the internal
administrative needs of the MIS division's resources and personnel.
20.00% 20.00% Technolo~y Research and Development -This is the time necessary to research and evaluate
technolo related roducts and services for urchase and im lementation.
20.00% 20.00% Information Services Su ort -This includes services such as web hosting and cable channe
content that provides Internal and External users access to data and services.
100.00% 100.00%
MANAGEMENT INFORMATION SYSTEMS DIVISION BUDGET SUMMARY
The Fiscal Year 2003-2004 adopted budget for Management Information Systems is $100,204. This compares to the
2002-03 projected expenditures of $104,054, a decrease of $3,850 or 3.7%.
Amended Projected
FY 00-01 FY 01-02 FY 02-03 FY 02-03 Adopted
Actual Actual Budget Expenditures FY 03-04 Difference
Personal Services 0 0 74,850 74,583 82,632 8,049
Operating Expenses 0 0 20,417 21,151 17,572 (3,579)
Capital Outlay 0 0 8,320 8,320 0 (8,320)
Total 0 0 103,587 104,054 100,204 (3,850)
Fiscal Year 2003-04 Adopted Budget:
Major Current Level Changes from
2002-03 Projected Expenditures: Difference
1. Personal Services -Increase - 3% increase for exempt management employees, 3% increase for
CWA employees (contract negotiations are in process), an estimated 15% increase in Health Insurance
and an increase in deferred compensation and worker's compensation premiums which is wage driven. 8,049
2. Operating Expenses -Net decrease results from decreases in cell phone, Internet access and
computer supplies due to an allocation of costs to beneficiary departments, offset by an increase in travel
and R&M-office equipment for server/computer repairs. (3,579)
3. Capital Outlay -Decrease -due to most equipment purchased in prior year with no new equipment
required• (8,320)
28
CITY OF SEBASTIAN, FLORIDA 2003/2004 ANNUAL BUDGE
PERSONAL SERVICES SCHEDULE
Projected Adopted
PAY POSITION YEARS Expense Budget
POSITION RANGE GRADE 01-02 02-03 03-04 02-03 03-04
MIS Manager 36,013/65,044 33E 0.00 1.00 1.00 37,100 38,200
MIS Technician 19,706/35,391 15 0.00 1.00 1.00 17,000 21,500
0.00 2.00 2.00
TOTAL SALARIES 54,100 59,700
Overtime 2,000 2,060
FICA Taxes 4,292 4,725
Deferred Compensation 5,049 5,558
Group Health Insurance Premium 8,804 10,099
Dependant Health Ins Premium 73 84
Employee Assistance Program 46 46
Worker's Comp Insurance 219 360
Total Personal Services 74,583 82,632
CAPITAL OUTLAY SCHEDULE
MANAGEMENT INFORMATION SERVICES DIVISION
Priority EXPENDITURES PER FISCAL YEAR
Number Description 2003-04 2004-05 2005-06 2006-07
1 Computer (2) 3,500
2 Laser Printers 1,400
3 Servers and NAS
0 0 0
2007-08
TOTAL
3,500
1,400
50,000
54.900
Equipment purchased in prior year:
(1) 4 Poweredge Servers $ 5,453
(1) Laptop Computer 1,664
(1) Computer Monitor 594
(1) Personal Computer 758
$ 8,469
Management Information Systems Division
Per Capita Level of Service Costs
8.00
a~
6.00
~ 4.00
Q 2.00
0.00
FY 96/97 FY 97/98 FY 98/99 FY 99/00 FY 00/O1 FY 01 /02 FY 02/03 FY 03/04
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CITY OF SEBASTIAN, FLORIDA 2003/2004 ANNUAL BUDGET
HUMAN RESOURCES DEPARTMENT
The Human Resources Department is responsible for effective recruitment, selection, assignment, and retention of
employees. Human Resources is also responsible for administration of worker's comp and employee benefits, equal
opportunity employment, employee assistance, liaison to bargaining units, coordination of grievances, labor contract
negotiations, employee salary administration, and training.
FISCAL YEAR 2003 ACCOMPLISHMENTS
/ Successfully developed, implemented and administered a Sergeant's Promotional Exam/Assessment process.
/ Negotiated a labor agreement with the CWA effective October 1, 2003 -September 30, 2006.
/ Developed and implemented a Workers' Compensation incentive program.
/ Continued administration of the Employee of the Quarter Program.
/ Continued employee longevity awards program.
/ Initiated Time Management analysis within City Departments.
/ Facilitated the development of the Mission Statement.
FISCAL YEAR 2004 GOALS AND OBJECTIVES
- Continue administration of the Supervisor's Training Academy.
- Continue Time Management analysis.
- Maintain cordial labor relations with bargaining units through labor management meetings.
- Continue to administer the Employee Recognition and Longevity Awards Program.
- Begin negotiating with the PBA, current labor contract expires September 31, 2004.
PERFORMANCE MEASURES
Performance Indicators Actual
2000/2001 Actual
2001/2002 Budget
2002/2003 Projected
2003/2004
Employee Turnover Rate 10% 8% 8% 8%
Number of training sessions conducted 6 7 12 15
Total number of employees 168 183 172 185
Personnel expenses per employee $907.58 $934.42 $1,117.55 $1,008.56
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CITY OF SEBASTIAN, FLORIDA 2003/2004 ANNUAL BUDGET
PROGRAM BUDGET DESCRIPTION FOR THE HUMAN RESOURCES DEPARTMENT
STAFFING NATURE OF ACTIVITY
02-03 03-04 03-04
21.00% 21.00% Hirin New Employees -Accept applications, screen applications for minimum qualifications,
prepare employment and rejection letters, prepare new hire package, schedule pre-employmen
physical and drug screens, conduct new hire orientations, conduct employment and backgroun
investigations, coordinate with departments regarding examinations for skilled positions.
20.00% 20.00% In-Service Actions -Process employee action notices for activity -promotions, demotions an
transfers. Maintain personnel and subject files. Update salary schedules and compensatio
plans. Administer employee evaluation program.
3.00% 8.00% Union Negotiations, Contract Administration -Negotiate labor agreements with both PB
and CWA and any Memo's of Understanding that may be necessary during the current life o
existing contracts. Perform support research, document preparation, record minutes. Review,
rewrite and organize Rules and Regulations as needed.
3.00% 3.00% Emplovee Recognition -Continue longevity service awards issued to employees who have
completed 5, 10, 15 and 20 consecutive years of service with the City. Employee of the
Quarter and Year awards. Safe Driving Award.
3.00% 2.00% CDL Administration -Ensure all employees required to possess CDL Drivers Licenses mee
Federal Drug and Alcohol Standard through random drug testing and at the same time
maintaining the confidentially of the person being processed. Maintain appropriate an
accurate records in support of this requirement.
3.00% 2.00% Emplovee/Safety Newsletter -Gather and disseminate information to all employees throug
the publishing of a monthly newsletter.
20.00% 20.00% Management/General Emplovee Training -Develop and coordinate the necessary trainin
for both management and general employees to provide up to date current laws an
management techniques.
10.00% 8.00% Effective and Responsive Management -Maintain and update the City's Policy an
Procedures Manual when necessary. Additionally, maintain an Employee Handbook whic
contains an abbreviated ready reference of major policies and procedures. Review and revise
job descriptions.
6.00% 10.00% Effective Insurance Plans -Develop and maintain a comprehensive, innovative and effective)
managed insurance benefits plan for all employees and dependents. Provide clear preventio
opportunities and participation options for employees and dependents.
4.00% 3.00% Drug Free Workplace - Implement a true random drug policy for all employees to ensure
drug free workplace environment.
7.00% 3.00% Emplovee Assistance Program - To insure and provide for an Employee Assistance Progra
for employees and family members with any mental health and/or stress related problems.
100.00% 100.00%
31
CITY OF SEBASTIAN, FLORIDA 2003/2004 ANNUAL BUDGET
HUMAN RESOURCES DEPARTMENT BUDGET SUMMARY
Fiscal Year 2003-2004 adopted budget for Human Resources is $186,584. This compares to the 2002-03
acted expenditures of $192,194, a decrease of $5,610 or 2.9%.
Amended Projected
FY 00-01 FY 01-02 FY 02-03 FY 02-03 Adopted
Actual Actual Budget Expenditures FY 03-04 Difference
Personal Services 117,090 139,851 153,554 153,554 161,166 7,612
Operating Expenses 35,384 30,248 37,105 37,125 25,418 (11,707)
Capital Outlay 0 0 1,560 1,515 0 (1,515)
Tota] 152,474 170,099 192,219 192,194 186,584 (5,610)
Fiscal Year 2003-04 Adopted Budget:
Major Current Level Changes from
2002-03 Projected Expenditures: Difference
1. Personal Services -Increase - 3% increase for exempt management employees, 3% increase for
CWA employees (contract negotiations are in process), an estimated 15% increase in Health
'Insurance and an increase in deferred compensation and worker's compensation premiums which is
'.wage driven. 7,612
2. Operating Expenses -Net decrease results from a nonrecurring expense for Sgt. Exam
preparation, decreases in other contractual services, printing, promotional, and small tools, offset by
increases in background testing and training. (11,707)
3. Capital Outlay -Decrease -due to most equipment purchased in prior year with no new
equipment required. (1,515)
PERSONAL SERVICES SCHEDULE
HUMAN RESOURCES DEPARTMENT
Projected Adopted
Pay Position Years Expense Budget
Position Range Grade 00-01 01-02 02-03 02-03 03-04
Human Resources Director 56,667/102,347 84E 1.00 1.00 1.00 58,100 60,300
Benefits Specialist 25,024/45,197 23 1.00 1.00 1.00 34,000 36,000
Human Resources Technician 22,911/41,380 20 1.00 1.00 1.00 28,000 29,000
3.00 3.00 3.00
TOTAL SALARIES 120,100 125,300
Overtime 1,200 600
FICA Taxes 9,279 9,631
Deferred Compensation 10,917 11,331
Group Health Insurance Premium 9,559 11,520
Dependant Health Ins Premium 1,721 1,976
Employee Assistance Program 69 69
Worker's Comp Insurance 709 739
Total Personal Services 153,554 161,166
,= 1
CITY OF SEBASTIAN, FLORIDA 2003/2004 ANNUAL BUDGE
CAPITAL OUTLAY SCHEDULE
HUMAN RESOURCES DEPARTMENT
Priority EXPENDITURES PER FISCAL YEAR
Number Description 2003-04 2004-OS 2005-06 2006-07 2007-08 TOTAL
1 Computer 1,560 1,560 1,560 4,680
2 Applicant testing computer 1,000 1,000
0
Equipment purchased in prior year:
(1) Laptop Computer 1,515
1,515
Human Resources Department
Per Capita Level of Service Costs
] 2.00
10.00 -
a~ 8.00 _
,. - - - --
~ 6.00
ro
o ~
Ca 4.00 - - - -~
2.00 -- _--- ~
0.00 ~ ~:: ,_~ ~ . ~. ,
FY 96/97 FY 97/98 FY 98/99 FY 99/00 FY 00/01 FY O1 /02 FY 02/03 FY 03/04
33
CITY OF SEBASTIAN, FLORIDA 2003/2004 ANNUAL BUDGET
CITY OF
HOME OF PELICAN ISLAND
This Page Intentionally Left Blank
34
SEBASTI~
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1
ii
I~
CITY OF SEBASTIAN, FLORIDA 2003-2004 ANNUAL BUDGET
CITY COUNCIL DEPARTMENT
Code: 010001
Account
Number Description
FY 00/Ol
Actual
FY 01/02
Actual
FY 02/03
Budget Actual
to
3/31/03
FY 02/03
Proiected FY 03/04
Adopted
Budget
PERSONAL SERVICES
511200 Legislative Salaries 19,800 19,800 19,800 9,600 19,800 19,800
512100 FICA Taxes 1,515 1,515 1,515 734 1,515 1,515
512400 Worker's Comp Insurance 117 87 117 117
TOTAL PERSONAL SERVICES 21,315 21,315 21,432 10,421 21,432 21,432
OPERATING EXPENDITURES
534000 Travel & Per Diem 8,536 7,700 12,000 6,670 11,000 9,000
534640 R & M Operating Equipment - 4,155 - - -
534800 Promotional Activities 305 588 1,000 250 650 1,000
535200 Departmental Supplies 2,665 246 550 370 550 550
535410 Dues and Memberships 200 200 200 - 200 200
535420 Books and Publications 20 50 200 50 200 200
535450 Training and Education 4,055 3,605 5,000 4,015 6,220 5,000
TOTAL OPERATING EXPENDITURES 15,781 16,544 18,950 11,355 18,820 15,950
CAPITAL OUTLAY
606400 Vehicles and Equipment 2,136 - 3,500 3,200 3,200 -
TOTAL CAPITAL OUTLAY 2,136 - 3,500 3,200 3,200 -
TOTAL LEGISLATIVE 39,232 37,859 43,882 24,976 43,452 37,382
' CITY OF SEBASTIAN FLORIDA 2003-2004 ANNUAL BUDGET
u
n
ii
1
u
1
1
0
1
u
CITY MANAGER
Code: 010005
Account
Number Description
FY 00/Ol
Actual
FY 01/02
Actual
FY 02/03
Budget Actual
to
3/31/03
FY 02/03
Projected FY 03/04
Adopted
Budget
PERSONAL SERVICES
511200 Regular Salaries 175,199 195,484 212,000 99,928 212,000 220,150
512100 FICA Taxes 13,185 14,627 16,218 7,509 16,218 16,841
512225 Deferred Compensation 15,207 17,594 19,080 8,993 19,080 19,814
512301 Group Health Insurance Pre 12,488 16,999 18,394 9,025 18,394 21,018
512305 Dependant Health Ins Premi 8,621 12,248 12,980 6,292 12,980 14,849
512309 Employee Assistance Progr 86 92 92 46 92 92
512400 Worker's Comp Insurance 1,251 930 1,251 1,339
TOTAL PERSONAL SERVICES 224,786 257,044 280,015 132,723 280,015 294,103
OPERATING EXPENDITURES
533400 Other Contractual Services 3,800 1,400 3,800 3,200
534000 Travel and Per Diem 3,328 3,017 4,200 758 4,200 4,200
534101 Telephone 485 1,196 1,118 204 1,118 618
534105 Cellular Phone 344 290 310 150 310 600
534120 Postage 715 552 611 240 611 611
534130 Express Mail 250 149 250 250
534620 R & M -Vehicles 71 1,161 300 251 300 400
534630 R & M -Office Equipment 2,678 290 600 0 600 600
534700 Printing & Binding 600
534800 Promotional Activities 1,282 2,132 1,800 972 1,800 1,000
534920 Legal Ads 468 765 1,000 464 300 500
535200 Departmental Supplies 1,959 2,019 4,148 1,373 4,148 3,000
535210 Computer Supplies 239 777 649 366 500 1,850
535260 Gas and Oil 967 714 942 442 942 1,050
535410 Dues and Memberships 1,030 1,347 1,200 278 1,200 1,200
535420 Books and Publications 105 150 500 25 500 500
535450 Training and Education 1,495 1,364 2,000 430 2,000 2,000
TOTAL OPERATING EXPENDITU 15,166 15,774 23,428 7,502 22,579 22,179
CAPITAL OUTLAY
606400 Vehicles and Equipment 16,050 851 1,515 1,515 1,515 0
TOTAL CAPITAL OUTLAY 16,050 851 1,515 1,515 1,515 0
TOTAL CITY MANAGER 256,002 273,669 304,958 141,739 304,109 316,282
fJ
CITY OF SEEASTIAN, FLORIDA 2003-2004 ANNUAL EUDGET
i CENTRAL GARAGE DIVISION
Code: 010054
i~
C
U
Account
Number Description
FY 00/Ol
Actual
FY 01/02
Actual
FY 02/03
Budget Actual
to
3/31/03
FY 02/03
Proiected FY 03/04
Adopted
Budget
PERSONAL SERVICES
511200 Regular Salaries 78,714 82,436 92,000 42,686 91,500 94,500
511400 Overtime 1,751 1,239 800 802 1,200 1,200
512100 FICA Taxes 6,343 6,187 7,122 3,236 7,115 7,344
512215 Clothing Allowance 300 300 300 300 300
512225 Deferred Compensation 7,250 7,554 8,379 3,914 8,370 8,640
512301 Group Health Insurance Premium 10,304 12,574 13,411 6,626 13,411 15,357
512305 Dependant Health Ins Premium 1,364 3,226 2,822 1,411 4,684 3,245
512309 Employee Assistance Program 69 69 69 35 69 69
512400 Worker's Comp Insurance 6,314 4,696 6,314 6,521
TOTAL PERSONAL SERVICES 105,795 113,585 131,217 63,706 132,963 137,176
OPERATING EXPENDITURES
533400 Other Contractual Services 118 0 500 249 500 500
533410 Environmental Services 210 115 200 95 200 200
534000 Travel and Per Diem 6 0 450 0 450 450
534101 Telephone 1,242 1,402 1,457 251 300 250
534105 Cellular Telephone 145 500 1,400
534110 Internet Access 196 20 0 0 0
534310 Electric 1,703 1,761 1,773 1,213 2,450 2,500
534320 Water/Sewer 472 410 519 121 300 450
534380 Trash Pickup/Hauling, Etc. 349 0 500 0 500 0
534610 R & M -Buildings 1,859 14 700 0 700 200
534620 R & M-Vehicles 224 109 200 49 200 400
564330 R & M -Office Equipment 340 0 500 215 300 497
534640 R & M-Operating Equipment 868 654 500 569 800 800
534650 R & M-Radio 134 0 300 0 300 200
535200 Departmental Supplies 4,771 5,241 6,080 2,716 6,080 6,080
535210 Computer Supplies 114 1,365 1,300 26 1,300 200
535220 Cleaning Supplies 0 0 300 0 0
535230 Small Tools and Equipment 7,346 3,815 2,100 469 2,100 2,100
535250 Building Supplies 33 198 300 0 300 100
535260 Gas and Oil 1,211 1,236 1,500 668 1,400 1,400
535270 Uniforms and Shoes 1,178 1,033 1,000 572 1,200 1,200
535420 Books and Publications 478 297 1,200 0 1,100 500
535450 Training and Education 0 175 1,100 0 1,100 1,100
TOTAL OPERATING EXPENDITURES 22,852 17,845 22,479 7,358 22,080 20,527
CAPITAL OUTLAY
606400 Vehicles and Equipment 650 11,013 10,500 0 3,746 2,700
TOTAL CAPITAL OUTLAY 650 11,013 10,500 0 3,746 ~ 2,700
TOTAL CENTRAL GARAGE 129,297 142,443 164,196 71,064 158,789 160,403
1
CITY OF SEEASTIAN, FLORIDA 2003-2004 ANNUAL EUDGET
' CITY CLERK DEPARTMENT
Code: 010009
1
1
1
1
Actual FY 03/04
Account FY 00/Ol FY 01/02 FY 02/03 to FY 02/03 Adopted
Number Description Actual Actual Budget 3/31/03 Projected Budget
PERSONAL SERVICES
511200 Regular Salaries 120,275 163,179 148,600 69,598 148,600 154,550
511400 Overtime 3,240 478 1,800 674 650 750
512100 FICA Taxes 10,336 12,617 11,506 5,403 11,418 11,880
512225 Deferred Compensation 10,819 14,767 13,536 6,324 13,433 13,977
512301 Group Health Insurance Premium 12,922 20,884 18,032 8,901 18,032 20,644
512305 Dependant Health Ins Premium 3,461 5,280 6,503 2,306 6,503 5,304
512309 Employee Assistance Program 92 115 92 46 92 92
512400 Worker's Comp Insurance 877 652 877 936
TOTAL PERSONAL SERVICES 161,145 217,320 200,946 93,904 199,605 208,133
533100 Professional Services 2,500 0 0
533400 Other Contractual Services 1,800 4,831 8,400 1,993 4,500 8,500
533490 Codification Services 13,343 2,211 10,000 2,628 5,200 5,200
534000 Travel and Per Diem 1,656 2,850 3,025 942 2,900 3,000
534101 Telephone 6 50
534110 Internet Services 348 261 0 0 0
534120 Postage 552 664 746 314 650 650
534630 R & M -Office Equipment 6,355 4,642 6,500 4,227 5,000 5,329
534910 Clerk of Court Filing Fees 225 295 400 111 250 250
534920 Legal Ads 1,317 1,383 7,000 3,374 7,000 7,000
534925 Classified Agenda 7,845 7,158 0 0 0
534990 Election Costs 11,231 14,669 18,000 0 13,000 13,800
535200 Departmental Supplies 14,264 9,791 11,300 4,838 10,500 8,000
535210 Computer Supplies 3,574 2,307 2,500 1,153 2,500 2,500
535290 Audio/Video Recording Tapes/CDs 634 267 200 68 100 100
535410 Dues and Memberships 465 644 750 198 560 600
535420 Books and Publications 147 697 900 783 927 950
535450 Training and Education 1,255 1,728 1,300 310 895 1,000
TOTAL OPERATING EXPENDITURES 67,511 54,398 71,021 20,945 53,982 56,929
CAPITAL OUTLAY
606400 Vehicles and Equipment 30,932 1,166 5,875 5,235 5,235 1,500
TOTAL CAPITAL OUTLAY 30,932 1,166 5,875 5,235 5,235 1,500
TOTAL CITY CLERK 259,588 272,884 277,842 120,084 258,822 266,562
CITY OF SEEASTIAN, FLORIDA 2003-2004 ANNUAL EUDGET
' CITY ATTORNEY DEPARTMENT
Code: 010010
1
i
1
1
i
1
Account
Number Description
FY 00/O1
Actual
FY 01/02
Actual
FY 02/03
Budget Actual
to
3/31/03
FY 02/03
Projected FY 03/04
Adopted
Budget
PERSONAL SERVICES
511200 Regular Salaries 70,309 76,483 83,800 38,956 83,800 87,100
512100 FICA Taxes 5,948 6,742 6,411 3,146 6,411 6,663
512225 Deferred Compensation 11,514 12,620 13,827 6,428 13,827 14,372
512301 Group Health Insurance Premium 3,576 4,346 4,774 2,315 4,774 5,437
512305 Dependant Health Ins Premium 4,493 5,359 5,580 2,790 5,580 6,418
512309 Employee Assistance Program 23 23 23 12 23 23
512400 Worker's Comp Insurance 494 367 494 535
512601 Auto Allowance 3,590 3,600 1,795 3,600 3,600
TOTAL PERSONAL SERVICES 95,863 109,163 118,509 55,809 118,509 124,148
OPERATING EXPENDITURES
533105 Professional Fees-Legal 0 0 0 0 0 0
534000 Travel and Per Diem 1,672 1,450 3,000 172 1,500 1,500
534101 Telephone 1 18 18
534105 Cellular Phone 184 492 206 492 750
534115 On-Line Services 1,102 1,280 1,500 416 1,500 1,250
534120 Postage 14 12 40 4 20 20
534130 Express Mail 70 30 0 (10) 0 0
534620 R& M-Vehicles 17 0 0 0 0 0
534630 R & M -Office Equipment 0 0 100 149 149 66
534995 Litigation Expenses 0 430 0 0 0 0
535200 Departmental Supplies 162 143 630 95 100 100
535260 Gas and Oil 168 0 0 0 0 0
535410 Dues and Memberships 705 315 500 0 450 450
535420 Books and Publications 123 108 400 0 400 0
535450 Training and Education 780 1,025 2,000 0 1,000 1,000
TOTAL OPERATING EXPENDITURES 4,813 4,977 8,662 1,033 5,629 5,154
CAPITAL OUTLAY
606400 Vehicles and Equipment 1,900 1,515 1,515 0
TOTAL CAPITAL OUTLAY 0 0 1,900 1,515 1,515 0
TnTAT, T,F,rAT, nFPARTMFNT 100.676 114.140 ]29.071 58.357 125,653 129,302
CITY OF SEEASTIAN, FLORIDA 2003-2004 ANNUAL EUDGET
' FINANCE DEPARTMENT
Code: 010020
1
1
1
ccount
umber Description
FY 00/O1
Actual
FY 01/02
Actual
FY 02/03
Budget Actual
to
3/31/03
FY 02/03
Proiected FY 03/04
Adopted
Budget
PERSONAL SERVICES
511200 Regular Salaries 167,059 207,619 196,000 92,516 196,000 199,000
511400 Overtime 1,829 791 1,000 70 500 500
512100 FICA Taxes 12,985 15,665 15,071 6,967 15,032 15,262
512225 Deferred Compensation 14,792 18,756 17,730 8,333 17,685 17,955
512301 Crroup Health Insurance Premium 17,440 25,184 22,599 11,127 22,599 25,838
512305 Dependant Health Ins Premium 3,765 3,371 2,895 1,397 6,503 3,329
512309 Employee Assistance Program 121 138 115 58 115 115
512400 Worker's Comp Insurance 0 1,156 860 1,156 1,183
TOTAL PERSONAL SERVICES 217,991 271,524 256,566 121,328 259,590 263,182
OPERATING EXPENDITURES
533100 Professional Services 686 0 0
533200 Audit Fees 29,274 39,005 39,100 29,335 29,335 26,358
534000 Travel and Per Diem 1,833 2,374 4,226 1,895 3,897 4,000
534101 Telephone 19 198 200
534105 Cellular Phone 287 1,507 0 0 0 0
534110 Internet Access 4,080 2,733 0 0' 0 0
534120 Postage 3,356 3,680 4,256 1,887 4,256 4,300
534130 Express Mail 298 46 300 80 157 200
534630 R & M -Office Equipment 8,874 9,529 13,748 13,384 13,748 12,803
534700 Printing and Binding 3,107 3,091 3,400 2,553 2,553 2,700
535200 Departmental Supplies 7,032 7,850 5,472 2,991 5,972 5,525
535205 Bank Charges 408 95 210 205 210 786
535210 Computer Supplies 2,128 4,717 1,694 2,749 3,580 4,791
535410 Dues and Memberships 1,165 908 1,975 510 1,375 1,955
535420 Books and Publications 732 918 1,400 890 1,400 1,250
535450 Training and Education 2,488 1,926 2,307 479 2,307 2,307
TOTAL OPERATING EXPENDITURES 65,748 78,379 78,088 56,977 68,988 67,175
CAPITAL OUTLAY
606400 Vehicles and Equipment 2,012 7,650 1,515 1,515 1,515 0
TOTAL CAPITAL OUTLAY 2,012 7,650 1,515 1,515 1,515 0
TOTAL FINANCE DEPARTMENT 285,751 357,553 336,169 179,820 330,093 330,357
MANAGEMENT INFORMATION SYSTEMS DIVISION
Code: 010021
ccount
Number Descriution
FY 00/Ol
Actual
FY 01/02
Actual
FY 02/03
Budget Actual
to
3/31/03
FY 02/03
Proiected FY 03/04
Adopted
Budget
PERSONAL SERVICES
511200 Regular Salaries 54,100 24,712 54,100 59,700
511400 Overtime 2,000 618 2,000 2,060
512100 FICA Taxes 4,559 1,935 4,292 4,725
512225 Deferred Compensation 5,049 1,949 5,049 5,558
512301 Crroup Health Insurance Premium 8,804 2,933 8,804 10,099
512305 Dependant Health Ins Premium 73 36 73 84
512309 Employee Assistance Program 46 21 46 46
512400 Worker's Comp Insurance 219 163 219 360
TOTAL PERSONAL SERVICES 0 0 74,850 32,367 74,583 82,632
OPERATING EXPENDITURES
534000 Travel and Per Diem 900 303 900 2,900
534101 Telephone 0 61 720 360
534105 Cellular Phone 2,667 1,092 2,667 2,350
534110 Internet Access 2,872 896 2,872 0
534120 Postage 100 21 100 100
534130 Express Mail 250 76 250 250
534630 R & M -Office Equipment 1,786 2,397 1,800 4,047
534640 R & M-Operating Equipment 200 0 200 200
535200 Departmental Supplies 500 468 500 500
535210 Computer Supplies 7,831 6,735 7,831 3,595
535230 Small Tools and Equipment 250 215 250 250
535410 Dues and Memberships 211 211 211 220
535420 Books and Publications 350 120 350 300
535450 Training and Education 2,500 2,287 2,500 2,500
TOTAL OPERATING EXPENDITURES 0 0 20,417 14,882 21,151 17,572
CAPITAL OUTLAY
606400 Vehicles and Equipment 8,320 7,562 8,320 0
TOTAL CAPITAL OUTLAY 0 0 8,320 7,562 8,320 0
TOTAL MANAGEMENT INFORMATION
SYSTEMS DIVISION 0 0 103,587 54,811 104,054 100,204
' CITY OF SEBASTIAN, FLORIDA 2003-2004 ANNUAL BUDGET
i
1
i
HUMAN RESOURCES
Code: 010035
ccount
Number Descriution
FY 00/O1
Actual
FY 01/02
Actual
FY 02/03
Budget Actual
to
3/31/03
FY 02/03
Projected FY 03/04
Adopted
Budget
PERSONAL SERVICES
511200 Regular Salaries 91,007 111,077 120,100 56,923 120,100 125,300
511400 Overtime 0 366 1,200 120 1,200 600
512100 FICA Taxes 7,005 8,327 9,279 4,272 9,279 9,631
512225 Deferred Compensation 8,024 9,397 10,917 5,134 10,917 11,331
512301 Crroup Health Insurance Premium 9,214 8,633 9,559 4,672 9,559 11,520
512305 Dependant Health Ins Premium 1,779 1,982 1,721 859 1,721 1,976
512309 Employee Assistance Program 61 69 69 35 69 69
512400 Worker's Comp Insurance 709 527 709 739
TOTAL PERSONAL SERVICES 117,090 139,851 153,554 72,542 153,554 161,166
OPERATING EXPENDITURES
533120 Consultants 0 3,573 9,500 5,938 9,500 0
533175 Employee Background Testing 11,380 7,308 5,500 3,409 5,500 6,000
533400 Other Contractual Services 5,079 770 1,330 0 1,350 1,000
534000 Travel and Per Diem 3,446 3,280 4,200 1,782 4,200 4,000
534101 Telephone 0 700 86 700 700
534120 Postage 540 348 500 209 500 500
534130 Express Mail 76 189 200 0 200 200
534630 R & M -Office Equipment 17 375 275 149 275 472
534700 Printing and Binding 1,592 0 1,100 320 1,100 700
434800 Promotional Activities 1,092 1,993 1,800 847 1,800 1,000
534920 Legal Ads 2,974 2,466 2,000 216 2,000 2,000
535200 Departmental Supplies 2,475 3,223 2,500 1,178 2,500 2,500
535210 Computer Supplies 349 399 800 552 800 1,096
535230 Small Tools and Equipment 309 335 1,200 0 1,200 400
535410 Dues and Memberships 1,003 840 1,000 590 1,000 850
535420 Books and Publications 1,638 2,008 2,000 812 2,000 1,500
535450 Training and Education 3,414 3,141 2,500 536 2,500 2,500
TOTAL OPERATING EXPENDITURES 35,384 30,248 37,105 16,624 37,125 25,418
CAPITAL OUTLAY
606400 Vehicles and Equipment 0 0 1,560 1,515 1,515 0
TOTAL CAPITAL OUTLAY 0 0 1,560 1,515 1,515 0
TOTAL HUMAN RESOURCES 152,474 170,099 192,219 90,681 192,194 186,584
CITY OF SEBASTIAN, FLORIDA 2003/2004 ANNUAL BUDGE
POLICE DEPARTMENT
CONSOLIDATED BUDGET FOR ALL DIVISIONS AND UNITS
The Fiscal Year 2003-2004 adopted budget for Police Department as a whole is $3,357,889. This compares to the
03 projected expenditures of $3,307,898, an increase of $49,991 or 1.5%.
Amended Projected
FY 00-01 FY 01-02 FY 02-03 FY 02-03 Adopted
Actual Actual Budget Expenditures FY 03-04 Difference
1 Services 1,954,483 2,150,120 2,775,842 2,809,174 2,924,245 115,071
ng Expenses 260,903 224,802 284,177 262,766 255,544 (7,222)
Outlay 41,220 174,300 264,111 235,958 178,100 (57,858)
2,256,606 2,549,222 3,324,130 3,307,898 3,357,889 49,991
Fiscal Year 2003-04 Adopted Budget:
Major Current Level Changes from
2002-03 Projected Expenditures: Difference
1. Personal Services -Increase - 3% increase for exempt management employees, 6% negotiated
increase for police officers, an estimated 3% merit increase for CWA employees (contract negotiations
are in process), an estimated 15% increase in Health Insurance and an increase in pension contributions
(police officers), deferred compensation and worker's compensation premiums which is wage driven. 115,071
2. Operating Expenses -Net decrease results from decreases across the board with offseting increases
in Gas & Oil costs, computer supplies (software licenses, cellphones and Internet access in order to
implement in-car reporting via laptops.) (7,222)
13. Capital Outlay -Decrease -Net decrease results from a one time purchase of Records Managment
and Computer Aided Dispatch software in previous year offset by increase in vehicle replacement cost
(funded by Discretionary Sales Tax), laptop computers for in-car reporting program, and radio
replacements. (57,858)
Consolidated Police Department
Per Capital Level of Service Costs
250.00
-- .-~
i
200.00 - - _
4 150.00
U
d 100.00 -- -
a
50.00 - _
0.00
FY 96/97 FY 97/98 FY 98/99 FY 99/00 FY 00/O1 FY 01/02 FY 02/03 FY 03/04
Fiscal Year
35
CITY OF SEBASTIAN, FLORIDA 2003/2004 ANNUAL BUDGET
POLICE ADMINISTRATION
The Police Administrative Division coordinates the efforts of the Division Commanders, oversees the budget and
performs strategic planning for the future.
FISCAL YEAR 2003 ACCOMPLISHMENTS
/ Implemented a new records management and computer aided dispatch system
/ Acquired equipment and accomplished training of personnel to implement a 911 PSAP but will delay the
implementation until the Police Station addition is completed
/ Completed five laptop upgrades and training of personnel to implement field reporting.
/ One K-9 unit has been established and a second K-9 has been implemented and in the training program. All
costs have been funded by private citizen donations.
/ Nine officers volunteered and physically qualified to participate in the Special Response Program. They have
received basic training and continue to receive training and acquire equipment.
/ A patrol boat has been purchased through the assistance of a F.I.N.D. grant. The boat began active patrols in
June 2003.
FISCAL YEAR 2004 GOALS AND OBJECTIVES
- Continue last year's goal of putting eight laptops in service for field reporting.
- Continue efforts to implement a 911 PSAP.
- Continue efforts to implement Community Policing concepts.
- Continue to expand our traffic safety efforts through education and assignments.
- Continue to develop command level officers through education at a major recognized institution.
- Make another attempt to acquire two new officers through the funding of a federal grant.
PERFORMANCE MEASURES
Performance Indicators Actual
2000/2001 Actual
2001/2002 Budget
2002/2003 Projected
2003/2004
Civic meetings attended 4 10 12 12
Policies reviewed 30 78 60 60
Unit Staff Meeting attended 6 6 18 18
Senior Staff Meetings attended 35 10 48 36
Staff inspections performed 2 6 12 6
Computerized statistical reviews N/A 0 6 6
36
CITY OF SEBASTIAN, FLORIDA 2003/2004 ANNUAL BUDGE
PROGRAM BUDGET DESCRIPTION FOR THE POLICE ADMINISTRATION
STAFFING NATURE OF ACTIVITY
02-03 03-04 03-04
60.00% 60.00% General Management -Direct department, develop and expand citizen involvemen
and public education. Meet with civic groups, media, and other public and private
ou s. General administrative duties mana in the de artment.
20.00% 0.00% Professional Standards -Will oversee all internal affairs investigations and will
conduct two staff inspections during the year. Oversee all background investigations.
Implementing process to achieve CFA Accreditation, including revision of the entire
Procedures and General Orders, forms and updating departmental operations and
functions to conform with CFA standards as re uired.
5.00% 5.00% Maintain Training and Professional Development Programs.
25.00% Professional Standards -Oversee all internal affairs investigations and conduct two
staff inspections during the year. Oversee all background investigations. Insure tha
accreditation standards are followed and documented.
15.00% 0.00% Dispatch/Communications -Research and Develop a 911 PSAP (Public Safe
Answerin Provider and a Com uter Aided Dis atch Pro am
10.00% Dispatch/Communications -Continue to develop procedures and training personnel to
im lement a 911 PSAP
100.00% 100.00%
POLICE ADMINISTRATION BUDGET SUMMARY
The Fiscal Year 2003-2004 adopted budget for Police Administration is $281,885. This compares to the 2002-03
projected expenditures of $163,087, an increase of $118,798 or 72.8%.
Amended Projected
FY 00-01 FY O 1-02 FY 02-03 FY 02-03 Adopted
Actual Actual Budget Expenditures FY 03-04 Difference
Personal Services 260,817 122,557 138,580 138,580 246,480 107,900
Operating Expenses 80,649 17,915 26,151 24,507 20,405 (4,102)
Capital Outlay ] ,128 0 0 0 15,000 15,000
Total 342,594 140,472 164,731 163,087 281,885 118,798
Fiscal Year 2003-04 Adopted Budget:
Major Current Level Changes from
2002-03 Projected Expenditures: Difference
1. Personal Services - Increase - 3% increase for exempt management employees, including a
reorganization of the Police Captain to Administration, an estimated 3% increase for CWA employees
(contract negotiations are in process), an estimated 15% increase in Health Insurance and an increase in
pension contributions (police officers), deferred compensation and worker's compensation premiums which
is wage driven. 107,900
!2. Operating Expenses -Decrease -due to decreases in professional services, r&m-vehicles, and
departmental supplies, offset by increases in on-line services, r&m-office equipment (phone system), and
training. (4,102)
3. Capital Outlay -Increase -Vehicle replacement. 15,000
37
CITY OF SEBASTIAN, FLORIDA 2003/2004 ANNUAL BUDGET
PERSONAL SERVICES SCHEDULE
POLICE ADMINISTRATION
Pay
Position RanEe
Chief of Police 61,291/110,698
Captain 47,029/84,939
Administrative Assistant 22,911/41,380
Projected Adopted
Position Years Expense Budget
Grade 01-02 02-03 03-04 FY 02-03 FY 03-04
86E 1.00 1.00 1.00 71,100 7S,3S0
0.00 0.00 1.00 - 67,100
20 1.00 1.00 1.00 34,000 3S,S00
2.00 2.00 3.00
TOTAL SALARIES l OS,100 177,950
Overtime 2,OS0 3,900
FICA Taxes 8,238 13,994
Clothing Allowance S40 1,080
Deferred Compensation 9,692 10,328
Chapter 18S Pension - 8,723
Group Health Insurance Premium 4,612 11,823
Dependant Health Ins Premium 174 2,292
Employee Assistance Program 46 69
Worker's Comp Insurance 8,128 16,321
Total Personal Services 138,580 246,480
CAPITAL OUTLAY SCHEDULE
Priority EXPENDITURES PER FISCAL YEAR
Number Description 2003-04 2004-OS 2005-06 2006-07 2007-08 TOTAL
1 Police Chief Vehicle 15,000 15,000
2 Personal Computer 1,700 1,700 1,800 5,200
3 Laptop Computer 1,500 1,500
4 Replacement radios/speaker
microphones/chargers 3,000 3,000
15,000 6,200 1,700 - 1,800 24,700
Police Department Administration
Per Capita Level of Service Costs
25.00
„ 20.00
> 15.00
~.
,~ 10.00
0
Q 5.00
0.00
FY 96/97 FY 97/98 FY 98/99 FY 99/00 FY 00/O1 FY 01/02 FY 02/03 FY 03/04
38
t
1
1
CITY OF SEBASTIAN, FLORIDA 2003/2004 ANNUAL BUDGE
SCHOOL RESOURCE OFFICER UNIT
The School Resource Officer Unit consists of two full time police officers assigned to the elementary schools located
in the City of Sebastian. These officers fulfill a multifunctional role such as, teachers of school security, aggression
management, social skills, and consequences of behavior. In addition, the officers provide security to students and
faculty, handle reported crimes on school property, teach drug awareness and resistance, and provide counseling to
students and parents.
FISCAL YEAR 2003 ACCOMPLISHMENTS
/ Completed 13 weeks of Gang Resistance education and training
/ Completed 10 weeks of the 17 week DARE program
/ Completed the GREAT summer camp planning
/ Completed eight 6 week Life Skills program
/ Completed 9 DARE bowls
/ Completed 6 DARE Skates
/ Attended DARE update for new program
/ Completed two safety fairs
/ Toys for Tots Christmas campaign
/ Stranger Danger for all lower level grades
FISCAL YEAR 2004 GOALS AND OBJECTIVES
- Continue DARE program including DARE Bowls and DARE Skates
- Conduct in-service training to school faculty and staff to better prepare them in time of crisis
- Conduct classes and training for students and faculty
- Continue the GREAT program with the 7th grade students
- Continue the GREAT summer component with the graduated 7th grade students
- Continue life skills program with 3rd and 4th grade students as preparation for DARE
- Attend school functions, SAC, PTA, and safety committee meetings, one per month
PERFORMANCE MEASURES
Performance Indicators Actual
2000/2001 Actual
2001/2002 Budget
2002/2003 Projected
2003/2004
School Resource Classes N/A 5 7 5
Number of Students N/A 1450 2,100 1,500
Bike Rodeos N/A 2 2 3
Home Security Surveys N/A N/A 6 N/A
Home Counseling Services N/A 10 12 10
G.R.E.A.T. Student Visitations 7th Grade Core N/A 47 50 50
G.R.E.A.T. Student Visitations N/A 98 250 110
G.R.E.A.T. Sumner Camp Students N/A 36 100 25
39
ITY OF SEBASTIAN, FLORIDA 2003/2004 ANNUAL BUDGET
PROGRAM BUDGET FOR SCHOOL RESOURCE OFFICER UNIT
STAFFING NATURE OFACTIVITY
02-03 03-04 03-04
50.00% 50.00% D.A.R.E. -provides students with structured classroom instruction on drug resistance and
education as well as romotes social interaction and reward for ood behavior for fifth rade
15.00% 15.00% School Resource Officer Proeram -Provides onsite school safety and guidance to the facility,
students, teachers, and parents.
25.00% 25.00% G.R.E.A.T. Proeram -Teaches gang resistance through education and training. Educational
aspects of program involve crime impact on victims, neighborhoods, cultural sensitivity/prejudice,
conflict resolution, and goal setting.
10.00% 10.00% Life Skills - D.A.R.E. like program designed and targeted to third grade students.
100.00% 100.00%
POLICE SCHOOL RESOURCE OFFICER BUDGET SUMMARY
The Fiscal Year 2003-2004 adopted budget for School Resource Officer Unit is $127,030. This compares to the 2002-03
projected expenditures of $115,257, an increase of $11,773 or 10.2%.
Amended Projected
FY 00-01 FY 01-02 FY 02-03 FY 02-03 Adopted
Actual Actual Budget Expenditures FY 03-04 Difference
Personal Services 0 89,345 103,737 103,737 116,212 12,475
Operating Expenses 0 7,949 11,425 10,520 10,218 (302)
Capital Outlay 0 1,526 1,034 1,000 600 (400)
Total 0 98,820 116,196 115,257 127,030 11,773
Fiscal Year 2003-04 Adopted Budget:
Major Current Level Changes from
2002-03 Projected Expenditures: Difference
1. Personal Services -Increase - 6% negotiated increase for police officers, an estimated 15% increase in
Health Insurance and an increase in pension contributions (police officers), deferred compensation and
worker's compensation premiums which is wage driven. 12,475
2. Operating Expenses -Decrease -due to decreases in Travel & Per Diem and Promotional Activities,
offset by increases in cellular telephone and computer supplies (software licenses). (302)
3. Capital Outlay -Decrease -Computer replacement in prior year offset by an increase for a digital
camera in current year. (400)
40
CITY OF SEBASTIAN, FLORIDA 2003/2004 ANNUAL BUDGET
PERSONAL SERVICES SCHEDULE
POLICE SCHOOL RESOURCE OFFICER UNIT
Projected Adopted
Pay Position Years Expense Budget
Position Range Grade 01-02 02-03 03-04 FY 02-03 FY 03-04
School Resource Officers 28,473/51,425 27 0.00 2.00 2.00 68,000 72,500
0.00 2.00 2.00
TOTAL SALARIES 68,000 72,500
Overtime 1,000 5,000
FICA Taxes 5,361 6,011
Clothing Allowance 1,080 1,080
Chapter 185 Retirement 8,970 10,075
Group Health Insurance Premium 8,980 10,291
Dependant Health Ins Premium 2,718 3,125
Employee Assistance Program 46 46
Worker's Comp Insurance 7,582 8,084
Total Personal Services 103,737 116,212
CAPITAL OUTLAY SCHEDULE
SCHOOL RESOURCE OFFICER UNIT
Priority
Number Description 2003-04
1 Digital Camera 600
2 Laptop Computer
3 Replacement Vehicle
600
2004-OS 2005-06 2006-07 2007-08 TOTAL
600
1,800 1,800 3,600
26,780 26,780
26,780 1,800 1,800 0 30,980
Equipment purchased in prior year:
Laptop Computer $ 1,000
Police School Resource Officer Program
Per Capita Level of Service Costs
8.00 -
,~ 6.00 -
~ 4.00 - - --
Q 2.00 -=
0.00
FY 96/97 FY 97/98 FY 98/99 FY 99/00 FY 00/O1 FY 01/02 FY 02/03 FY 03/04
EXPENDITURES PER FISCAL YEAR
41
CITY OF SEBASTIAN, FLORIDA 2003/2004 ANNUAL BUDGE
POLICE PATROL DIVISION
The Uniform Division consists of five (5) squads of uniformed officers, each under the supervision of a
sergeant. These officers staff Patrol and Special Operations and handle calls for police services, preventative
patrol, traffic enforcement, and apprehend violators and criminal offenders.
FISCAL YEAR 2003 ACCOMPLISHMENTS
/ K-9 positions have been implemented and the dog & officer attended training. The K-9 has assisted
in tracking and narcotics.
/ In-house training for firearms, defensive tactics, and use of force and department policies was
conducted for all sworn personnel.
/ Officers continue to respond to citizen complaints in a timely manner and attend to their needs.
/ Several officers attended career development courses to further their knowledge in their fields of
work.
/ Traffic crashes decreased 13% during the same period over last year.
FISCAL YEAR 2004 GOALS AND OBJECTIVES
- Provide courteous and professional services to the community.
- Reduce crime through preventative patrol and high visibility.
- Increase directed patrols to reduce opportunity crimes.
- Provide training opportunities for supervisors to enhance their supervisory skills.
- Provide needed direction for supervisors to help guide them in their duties.
- Implement wireless field reporting.
PERFORMANCE MEASURES
Performance Indicators Actual
2000/2001 Actual
2001/2002 Budget
2002/2003 Projected
2003/2004
Traffic Stops 3,723 6,000 5,000
DUI Checkpoints & Saturation Patrols 3 12 12
House Watches 4,214 5,000 5,000
Funeral Escorts 76 80 130
Patrol Miles 220,515 280,000 218,000
Officer Initiated Activity 17,781 28,000 21,500
42
CITY OF SEBASTIAN, FLORIDA 2003/2004 ANNUAL BUDGE
PROGRAM BUDGET DESCRIPTION FOR THE POLICE PATROL DIVISION
STAFFING NATURE OF ACTIVITY
02-03 03-04 03-04
20.00% 22.00% Calls for Service -respond to estimated 38,000 - 40,000 calls for service.
20.00% 20.00% Traffic Stops and Citations -Conduct an estimated 6,000 traffic stops and issue an estimated
2 500 citations and 3 500 warnin s.
12.00% 10.00% Investigations -Conduct vehicle crash investigations.
6.00% 10.00% Criminal Transaortation -Transport arrested adults and juveniles to respective detention
10.00% 10.00% TraininE and Professional Develoament - Provide a minimum of 40 hours of training to all
members of the division.
32.00% 28.00% Patrol and Crime Prevention -Maintain patrol logs and direct patrols to reduce opportunistic
crimes. Monitor traffic to direct traffic enforcement strategies. Plan and participate in tas
force operations.
100.00% 100.00%
POLICE PATROL DIVISION BUDGET SUMMARY
Fiscal Year 2003-2004 adopted budget for Police Patrol Division is $1,702,977. This compares to the
acted expenditures of $1,606,803, an increase of $ 96,174 or 6.0%
Amended Projected
FY 00-01 FY O 1-02 FY 02-03 FY 02-03 Adopted
Actual Actual Budget Expenditures FY 03-04 Difference
Personal Services 1,098,977 1,000,041 1,361,377 1,386,377 1,495,839 109,462
Operating Expenses 96,896 83,317 101,566 90,850 91,138 288
Capital Outlay 25,077 129,576 155,700 129,576 116,000 (13,576)
Total 1,220,950 1,212,934 1,618,643 1,606,803 1,702,977 96,174
Fiscal Year 2003-04 Adopted Budget:
Major Current Level Changes from
2002-03 Projected Expenditures: Difference
1. Personal Services -Increase - 6% negotiated increase for police officers, including a reorganization
of a Police Lieutenant to Road Patrol, an estimated 15% increase in Health Insurance and an increase in
pension contributions (police officers), deferred compensation and worker's compensation premiums
which is wage driven. 109,462
2. Operating Expenses -Net increase results from increases computer supplies (software licenses),
cellphones and Internet access in order to implement in-car reporting via laptops, gas & oil, safety
equipment and books & publications, offset by a significant decrease in uniforms & shoes, telephone and
straining & education. 288
3. Capital Outlay -Decrease -results in laptop computer purchases for in-car reporting program, three
car replacements and one K-9 vehicle replacement, for this fiscal year compared to purchase of (4)
vehicles and (1) vessel in prior year. (13,576)
43
CITY OF SEBASTIAN, FLORIDA 2003/2004 ANNUAL BUDGEZ
PERSONAL SERVICES SCHEDULE
POLICE PATROL DIVISION
Position
Captain
Lieutenant
Sergeants
Officers
Temporary Part-time Officer
Crossing Guards Temp (6)
Projected Adopted
Pay Position Years Expense Budget
Range Grade 01-02 02-03 03-04 FY 02-03 FY 03-04
48,439/49,892 40E 0.50 1.00 0.00 65,200 -
43,595/78,738 37E 0.50 0.00 1.00 - 56,400
33,942/61,303 30 4.00 4.42 5.00 256,000 250,000
28,473/51,425 27 19.00 16.00 18.00 520,000 603,500
0.00 0.00 0.50 - 11,150
3.00 0.00 0.00 -
27.00 21.42 24.50
TOTAL SALARIES 841,200 921,050
Overtime 125,000 125,000
FICA Taxes 72,911 81,014
Clothing Allowance 11,880 12,960
Chapter 185 Retirement 109,356 118,287
Group Health Insurance Premium 99,315 123,402
Dependant Health Ins Premium 32,414 17,165
Employee Assistance Program 507 553
Worker's Comp Insurance 93,794 96,408
Total Personal Services 1,386,377 1,495,839
CAPITAL OUTLAY SCHEDULE
POLICE PATROL DIVISION
Priority EXPENDITURES PER FISCAL YEAR
Number Descriation 2003-04 2004-OS 2005-06 2006-07 2007-08 TOTAL
1 Marked Patrol Vehicles Replacemei 78,000 102,589 105,667 108,837 395,093
2 Personal Computer 1,150 1,150 2,300
3 Laptop computers (6) 0 9,454 9,548 9,643 28,645
4 Replace Radio 10,000 17,500 18,000 18,600 64,100
5 K-9 Vehicle 28,000 28,000 56,000
6 Automatic External Defibulators 20,000 20,000
116,000 178,693 134,365 137,080 0 566.138
Equipment purchased in prior year:
(4) Police Vehicles 129,576
129,576
44
CITY OF SEBASTIAN, FLORIDA 2003/2004 ANNUAL BUDGET
Police Road Patrol Division
Per Capita Level of Service Costs
100.00
,~ 80.00
j 60.00
~ 40.00
~° 20.00
0.00
~_: _ _ ~ ~
FY 96/97 FY 97/98 FY 98/99 FY 99/00 FY 00/O1 FY 01/02 FY 02/03 FY 03/04
45
CITY OF SEBASTIAN, FLORIDA 2003/2004 ANNUAL BUDGET;
POLICE COMMUNITY POLICING UNIT
The Community Policing Unit serves as a law enforcement liaison between the community, the Police department, and '
Code Enforcement. Works with the community and law enforcement to address problems of all sorts. Also serves as
the False Alarm administrator. Attends and conducts community and professional meetings and teaches crime
prevention.
FISCAL YEAR 2003 ACCOMPLISHMENTS
/ Home security and child safety speaker at North County Library. '
/ Conducted a bike rodeo at a local church.
/ Conducted child fingerprinting (COMPUKID) at the station and schools. '
/ Conducted child safety seat inspections.
/ Conducted 5 tours of the Police Department fir youth groups.
/ Participated in numerous events around the city i.e. Christmas Parade, Pelican Island Celebration, etc.
/ Attended monthly meetings to promote agency networking to meet community needs.
/ Attended emergency management meetings with city department representatives.
/ Conducted training for new volunteers and new crossing guards.
/ Worked various cases with the Department of Children and Family Services.
FISCAL YEAR 2004 GOALS AND OBJECTIVES
- Identify special community problems and maintain positive contact with the community to correct/refer
problems
- Provide training on various community safety issues
- Provide training on various crime prevention matters
PERFORMANCE MEASURES
Performance Indicators Actual
2000/2001 Actual
2001/2002 Budget
2002/2003 Projected
2003/2004
Crime Prevention Information Meetings N/A 3 6 4
Youth Safety Fair/Bike Rodeos N/A 2 3 3
Community Events N/A 4 8 6
- Coordinate and train school crossing guards and community volunteers
PROGRAM BUDG ET DESCRIPTION FOR THE COMMUNITY POLICING UNIT
STAFFING NATURE OFACTIVITY
02-03 03-04 03-04
75.00% 50.00% Communitv Relations -Provide full police services to the Community. Conduct securi
surveys. Coordinate Community Service Volunteer Program. Coordinate public service medi
se ents. Provide commercial and residential securi trainin sessions.
25.00% 25.00% Communitv Policing - Prepare and implement public assistance/community policin
initiatives.
0.00% 13.00% Crime Prevention -Coordinate with City Agencies and other law enforcement agencies to
reduce criminal activities
0.00% 12.00% Security Surveys -Provide commerical and residential security training sessions.
100.00% 100.00%
i
46 '
CITY OF SEBASTIAN, FLORIDA 2003/2004 ANNUAL BUDGE7
POLICE COMMUNITY POLICING UNIT BUDGET SUMMARY
Fiscal Year 2003-2004 adopted budget for Community Policing is $140,037. This compares to the 2002-03
ected expenditures of $133,939, an increase of $6,098 or 4.6%
Amended Projected
FY 00-01 FY 01-02 FY 02-03 FY 02-03 Adopted
Actual Actual Budget Expenditures FY 03-04 Difference
onal Services 0 90,364 121,946 122,946 128,573 5,627
rating Expenses 0 10,686 12,522 10,993 11,464 471
ital Outlay 0 0 0 0 0 0
it 0 101,050 134,468 133,939 140,037 6,098
Fiscal Year 2003-04 Adopted Budget:
Major Current Level Changes from
2002-03 Projected Expenditures: Difference
1. Personal Services -Increase - 6% negotiated increase for police officers, an estimated 3% increase
for CWA employees (contract negotiations are in process), an estimated 15% increase in Health
'Insurance and an increase in pension contributions (police officers), deferred compensation and worker's
compensation premiums which is wage driven. 5,627
2. Operating Expenses -Increase -due to increases in telephone and r&m-office equipment, offset by
decreases in computer supplies and small tools and equipment. 471
3. Capital Outlay - No change - no equipment required in current year. 0
' PERSONAL SERVICES SCHEDULE
COMMUNITY POLICING UNIT
Projected Adopted
Pay Position Years Expense Budget
Position RanEe Grade 01-02 02-03 03-04 FY 02-03 FY 03-04
Community Policing Officer 28,473/51,425 27 1.00 1.00 1.00 34,200 36,500
Clerical Assistant I 18,615/33,620 13 1.00 1.00 1.00 20,000 21,500
Crossing Guards Temp (7) 3.00 3.50 3.50 31,300 31,300
5.00 5.50 5.50
TOTAL SALARIES 85,500 89,300
Overtime 3,500 2,500
FICA Taxes 6,773 7,064
Clothing Allowance 540 540
Deferred Compensation 1,800 1,935
Chapter 185 Retirement 4,771 5,070
Group Health Insurance Premium 9,080 10,389
Dependant Health Ins Premium 3,515 4,042
Employee Assistance Program 46 46
Worker's Comp Insurance 7,421 7,687
Total Personal Services 122,946 128,573
47
CITY OF SEBASTIAN, FLORIDA 2003/2004 ANNUAL BUDGET
CAPITAL OUTLAY SCHEDULE
Priority EXPENDITURES PER FISCAL YEAR
Number Description 2003-04 2004-OS 2005-06 2006-07 2007-08 TOTAL
1 Replacement computers (2) 3,150 3,150
No equipment purchased in prior year:
Police Community Services Unit
Per Capita Level of Service Costs
10.00
~ 8.00
~ 6.00
4.00
Q 2.00
0.00
FY 96/97 FY 97/98 FY 98/99 FY 99/00 FY 00/O1 FY 01/02 FY 02/03 FY 03/04
48
i~
CITY OF SEBASTIAN, FLORIDA 2003/2004 ANNUAL BUDGET
CODE ENFORCEMENT DIVISION
' The Code Enforcement Division enforces codes to ensure the beauty and character of the City by responding
to citizen complaints and self-initiation enforcement. Also, provides support to the Code Enforcement
Board, administers and enforces the false alarm ordinance and assists residents with false alarm problems.
FISCAL YEAR 2003 ACCOMPLISHMENTS
/ Cleaned up several neighborhoods of key concern through enforcement and voluntary compliance.
/ Clerical staff has increased code officer field time by approximately 15%
/ Assisted Patrol by providing code enforcement information, and co-operative working relationship
' / Violator compliance rate is close to 99%
FISCAL YEAR 2004 GOALS AND OBJECTIVES
- Maintain a high violator compliance rate (carryover).
' - Have both Code Enforcement Officers receive advanced certification
- Reduce repeat offenses through compliance and enforcement, while maintaining good public
relations
' PERFORMANCE MEASURES
n
n
1
Performance Indicators Actual
2000/2001 Actual
2001/2002 Budget
2002/2003 Projected
2003/2004
Water Violations 139 0 70 60
Parking Violations 351 0 400 500
Code Violations 704 0 1,500 4,450
Illegal Signs 55 0 70 500
PROGRAM BUDGET DESCRIPTION FOR THE CODE ENFORCEMENT DIVISION
STAFFING NATURE OFACTIVITY
02-03 03-09 03-04
65.00% 60.00% Citizen Complaints -Respond to complaints of city ordinance violations and self-initiate code
compliance and enforcement.
25.00% 30.00% Re-inspections -Follow up on notices of violations to ensure compliance.
5.00% 2.00% Code Enforcement Board -Provide direct support to Code Enforcement Board for Code
Enforcement hearin s.
5.00% 8.00% Documentation - To document complaints, as well as self-initiated actions, write reports an
follow u letters pre are documentation for Code Enforcement Board.
100.00% 100.00%
49
CITY OF SEBASTIAN, FLORIDA 2003/2004 ANNUAL BUDGE
CODE ENFORCEMENT DIVISION BUDGET SUMMARY
The Fiscal Year 2003-2004 adopted budget for Code Enforcement is $ 98,801. This compares to the
projected expenditures of $94,504, an increase of $4,297 or 4.5%
Amended Projected
FY 00-01 FY 01-02 FY 02-03 FY 02-03 Adopted
Actual Actual Budget Expenditures FY 03-04 Difference
1 Services 69,222 62,405 84,368 84,368 88,871 4,503
ng Expenses 4,069 8,100 11,138 10,136 9,930 (206)
Outlay 0 18,505 2,000 0 0 0
73,291 89,010 97,506 94,504 98,801 4,297
Fiscal Year 2003-04 Adopted Budget:
Major Current Level Changes from
2002-03 Projected Expenditures: Difference
1. Personal Services -Increase - an estimated 3% increase for CWA employees (contract
negotiations are in process), an estimated 15% increase in Health Insurance and an increase deferred
compensation and worker's compensation premiums which is wage driven. 4,503
2. Operating Expenses -Decrease -due to decreases in departmental and computer supplies. (206)
3. Capital Outlay - No change - no equipment required in upcoming fiscal year. 0
PERSONAL SERVICES SCHEDULE
ENFORCEMENT DIVISION
Pay
Position Range
Enforcement Officer 24,274/43,842
Enforcement Officer 27,643/49.927
Projected Adopted
Position Years Expense Budget
Grade 01-02 02-03 03-04 FY 02-03 FY 03-04
22 1.00 1.00 2.00 55,000 57,000
27 1.00 0.58 0.00 - -
2.00 1.58 2.00
TOTAL SALARIES 55,000 57,000
Overtime 700 1,200
Clothing Allowance 200 -
FICA Taxes 4,276 4,452
Deferred Compensation 5,013 5,238
Group Health Insurance Premium 8,895 10,202
Dependant Health Ins Premium 1,075 1,237
Employee Assistance Program 46 46
Worker's Comp Insurance 9,163 9,496
Total Personal Services 84,368 88,871
50
CITY OF SEBASTIAN, FLORIDA 2003/2004 ANNUAL BUDGET
CAPITAL OUTLAY SCHEDULE
Priority EXPENDITURES PER FISCAL YEAR
Number Description 2003-04 2004-OS 2005-06 2006-07 2007-08 TOTAL
1 Computer Replacements 1,300 1,500 2,800
2 Truck-1/2 Ton P/U 19,000 19.000
No Equipment purchased in prior year:
Police Code Enforcement Division
Per Capita Level of Service Costs
7.00
6.00
~ 5.00
j 4.00
3.00
0
Q 2.00
1.00
0.00
FY 96/97 FY 97/98 FY 98/99 FY 99/00 FY 00/O1 FY O 1 /02 FY 02/03 FY 03/04
51
CITY OF SEBASTIAN, FLORIDA 2003/2004 ANNUAL BUDGET
POLICE DETECTIVE DIVISION
The Police Detective Division is under the supervision of a sergeant and is staffed by four (4) sworn investigators and
one civilian I.D. technician. One investigator is assigned to the Countywide Multi-Agency Crime Elimination Unit
(MACE) managed by the Indian River County Sheriffs Office. The other three investigators are assigned to cases
involving crimes against persons, crimes against property and general investigations. The I.D. technician is the
custodian of the evidence/property room and processes crime scenes for evidence.
FISCAL YEAR 2003 ACCOMPLISHMENTS
/ Obtained 12 warrants and made 5 felony arrests
/ Ferriola, Acosta, Sawidis, Marcinik received formal schooling
/ Sixty cases assigned, 32 closed, 48 inactivated and 83 reports/supplements written.
/ Sgt. Morris received accreditation refresher training.
FISCAL YEAR 2004 GOALS AND OBJECTIVES
- Professionally investigate cases with diligence and efficiency, thus ensuring appropriate closure.
- Maintain contact with victims, ensuring they are kept abreast of case progress and informed of their rights as
victims
- Continue to provide quality and adequate educational courses allowing for up to date investigative skills
- Maintain a case management system with continued efficiency
PERFORMANCE MEASURES
Performance Indicators Actual
2000/2001 Actual
2001/2002 Budget
2002/2003 Projected
2003/2004
Burglary Investigations 102 0 110 115
Assault Investigations 194 0 145 160
Sexual Assault Investigations 9 0 10 15
Vehicle Theft Investigation 20 0 25 22
Robbery Investigations 3 0 5 5
Larceny Investigations 363 0 360 380
Juvenile Arrests 183 0 190 180
Murder/Attempted Murder Investigations 3 0 4 3
PROGRAM BUDG ET DESCRIPTION FOR THE POLICE DETECTIVE DIVISION
STAFFING NATURE OF ACTI vITY
02-03 03-04 03-04
65.00% 65.00% Investigations - Investigate reported criminal offenses, complete reports on same, conduc
interviews, review and assist in the prosecution of suspects.
10.00% 10.00% On Scene Investigations -Perform on-scene investigations and process crime scenes.
10.00% 13.00% Court Assistance -Obtaining warrants, State Attorney's Office depositions and appear in court.
10.00% 10.00% Investigations Assistance -Assist Uniform Division and other agencies with investigations.
5.00% 2.00% Training and Professional Development.
100.00% 100.00%
52
CITY OF SEBASTIAN, FLORIDA 2003/2004 ANNUAL BUDGET
POLICE DETECTIVE DIVISION BUDGET SUMMARY
The Fiscal Year 2003-2004 adopted budget for Police Detectives is $412,992. This compares to the 2002-03 projected
expenditures of $488,266, an decrease of $75,274 or 15.4%
Amended Projected
FY 00-01 FY 01-02 FY 02-03 FY 02-03 Adopted
Actual Actual Budget Expenditures FY 03-04 Difference
Persona] Services 273,297 315,744 417,871 415,871 303,654 (112,217)
Operating Expenses 51,315 57,959 63,736 63,013 62,838 (175)
Capital Outlay 6,426 20,980 9,377 9,382 46,500 37,118
Total 331,038 394,683 490,984 488,266 412,992 (75,274)
Fisca] Year 2003-04 Adopted Budget:
Major Current Level Changes from
2002-03 Projected Expenditures: Difference
1. Personal Services -Decrease -Lieutenant position funded through Road Patrol, 6% negotiated
increase for police officers (including reorganization of Lieutenant position to Support Services and an
investigator back to patrol), an estimated 3% increase for CWA employees (contract negotiations are in
process), an estimated I S% increase in Health Insurance and an increase in pension contributions (police
officers), deferred compensation and worker's compensation premiums which is wage driven. (112,217)
2. Operating Expenses -Decrease .Due to decreases in telephone costs, uniform and shoes, and
repairs on vehicles, offset by increases in professional services for multi-agency crime lab and computer
supplies. (175)
3. Capital Outlay -Increase -results from replacement of three unmarked investigations vehicles
funded by Discretionary Sales Tax funds. 37,118
PERSONAL SERVICES SCHEDULE
POLICE DETECTIVE DIVISION
Projected Adopted
Pay Position Years Expense Budget
Position Range Grade 01-02 02-03 03-04 FY 02-03 FY 03-04
Lieutenant 43,595/78,738 37E 1.00 1.00 0.00 52,900 -
Sergeants 33942/61,303 30 1.00 1.00 1.00 52,000 53,000
Investigators 28,473/51,425 27 4.00 4.00 3.00 142,000 112,000
Evidence Technician 25,024/45,197 23 1.00 1.00 1.00 27,000 28,000
7.00 7.00 5.00
TOTAL SALARIES 273,900 193,000
Overtime 13,000 15,000
Clothing Allowance 7,240 5,360
FICA Taxes 22,655 16,322
Deferred Compensation 2,430 2,520
Chapter 185 Retirement 34,047 23,400
Group Health Insurance Premium 31,636 25,794
Dependant Health Ins Premium 3,113 3,580
Employee Assistance Program 161 115
Worker's Comp Insurance 27,689 18,563
Total Personal Services 415,871 303,654
53
ITY OF SEBASTIAN, FLORIDA 2003/2004 ANNUAL BUDGET
CAPITAL OUTLAY SCHEDULE
POLICE DETECTIVE DIVISION
Priority
Number Description 2003-04
1 Digital Camera 1,500
2 Unmarked Vehicles (3) 45,000
3 Personal Computers
4 Surveillance Equipment
5 Lap Top Computers (Replacements)
6 Portable radios, speakers, misc chargers
7 Unmarked Vehicles (2)
8 Mobile radio replacements (2)
9 Mobile radio replacements (3)
46,500
EXPENDITURES PER FISCAL YEAR
2004-OS 2005-06 2006-07 2007-08 TOTAL
1,800 3,300
60,000 105,000
2,300 2,400 2,600 7,300
2,000 2,000
2,500 2,500
15,000 15,000
30,000 30,000
5,000 5,000
7,500 7,500
51,800 5,000 4,200 70,100 177,600
Equipment purchased in prior year:
Voice TransmitterBody Wire 8,376
Personal Computer 1,006
$9,382
Police Investigation Division
Per Capita Level of Service Costs
30.00
25.00
20.00
15.00
0 10.00
Q
5.00
0.00
FY 96/97 FY 97/98 FY 98/99 FY 99/00 FY 00/O1 FY 01/02 FY 02/03 FY 03/04
54
CITY OF SEBASTIAN, FLORIDA 2003/2004 ANNUAL BUDGET
SUPPORT SERVICES DIVISION
The Support Services Division is responsible for the processing, distribution, and computer entries of incident reports,
citations, warnings, parking tickets, trespass warnings and other records processing incidental to police records. The
division also provides residents and officers with reports for court and insurance purposes, as well as fingerprinting
residents when requested, tracking House Watch participants and providing Florida Department of Law Enforcement
(FDLE) with Uniform Crime Reports (UCR). In addition, the division is responsible for purchasing and coordination
of Fleet maintenance.
FISCAL YEAR 2003 ACCOMPLISHMENTS
/ Re-evaluated fingerprint room re-design, determined this to be impractical
/ Remodeled records work stations
/ Vehicle purchasing and standardization completed
/ Trained all employees on new RMS system software
FISCAL YEAR 2004 GOALS AND OBJECTIVES
- Become fully operational on RMS system
- Provide continuous training and education for all employees
- Assist uniform division with training and usage of laptop reporting system
- Continue to store and dispose of records in accordance with public records retention laws
- Continue to provide quality service to the public
PERFORMANCE MEASURES
t
t
~j
Performance Indicators Actual
2000/2001 Actual
2001/2002 Budget
2002/2003 Projected
2003/2004
2,300
564
3,300
3,765
2,500
3,000
1,400
1,400
500
55
ITY OF SEBASTIAN, FLORIDA 2003/2004 ANNUAL BUDGE
PROGRAM BUDG ET DESCRIPTION FOR THE SUPPORT SERVICES DIVISION
STAFFING NATURE OFACTIVITY
02-03 03-04 03-04
50.00% 50.00% Records Management - Processing, distributing and entering incident reports, citations,
warnings, parking tickets, trespass warnings, and other related records management for th
Divisions of the Police De artment.
20.00% 20.00% Citizen Requests -Respond to citizen and agency requests for incident reports, accident reports,
and local checks by fax, mail or phone. Providing officers with information when requested,
signing for, processing and entering subpoenas. Providing records information to citizens i
person or by phone.
10.00% 10.00% Reporting -Provide FDLE with UCR reports, update UCR, prepare and provide statistics, update
pin map.
5.00% 5.00% Fin~erprintin~ -Fingerprint residents when requested.
15.00% 15.00% Administrative -Mail correspondence to housewatch participants and to program donors, collec
copy fees, signoff citation fees and alarm fees.
100.00% 100.00%
POLICE SUPPORT SERVICES DIVISION BUDGET SUMMARY
The Fiscal Year 2003-2004 adopted budget for Police Support Services is $241,572. This compares to the 2002-03
projected expenditures of $306,282, a decrease of $64,710 or 21.1
Amended Projected
FY 00-01 FY O 1-02 FY 02-03 FY 02-03 Adopted
Actual Actual Budget Expenditures FY 03-04 Difference
Personal Services 0 187,677 233,577 233,577 219,506 (14,071)
Operating Expenses 0 15,158 25,083 23,530 22,066 (1,464)
Capital Outlay 0 851 49,175 49,175 0 (49,175)
Total 0 203,686 307,835 306,282 241,572 (64,710)
Fiscal Year 2003-04 Adopted Budget:
Major Current Level Changes from
2002-03 Projected Expenditures: Difference
1. Personal Services -Decrease - 3% increase for exempt management employees, an estimated 3%
increase for CWA employees (contract negotiations are in process), an estimated 15% increase in Health
Insurance and an increase in pension contributions (police officers), deferred compensation and worker's
compensation premiums which is wage driven, offset by a decrease due to a one time payout for previous
Lieutenant. (14,071)
2. Operating Expenses -Decrease -due to decreases in telephone, r&m-office equipment, and electric,
offset by increases dues and r&m vehicles. (1,464)
3. Capital Outlay -Decrease -One time charge in prior year for new software system with no equipment
required for current year. (49,175)
56
CITY OF SEBASTIAN, FLORIDA 2003/2004 ANNUAL BUDGE
PERSONAL SERVICES SCHEDULE
SUPPORT SERVICES DIVISION
Projected Adopted
Pay Position Years Expense Budget
Position RanEe Grade 01-02 02-03 03-04 FY 02-03 FY 03-04
Lieutenant 43,595/78,738 37E 1.00 1.00 1.00 76,011 55,300
Records Supervisor 26,570/47,989 25 1.00 1.00 1.00 29,500 32,000
Clerical Assistant II 19,706/35,391 15 1.00 1.00 1.00 21,000 22,500
Clerical Assistant I 18,615/33,620 13 2.00 2.00 2.00 41,500 44,000
5.00 5.00 5.00
TOTAL SALARIES 168,011 153,800
Overtime 500 500
FICA Taxes 12,932 11,845
Clothing Allowance 540 540
Deferred Compensation 8,600 8,910
Chapter 185 Retirement 9,735 7,189
Group Health Insurance Premium 22,346 25,569
Dependant Health Ins Premium 3,599 4,101
Employee Assistance Program 115 115
Worker's Comp Insurance 7,199 6,937
Total Personal Services 233,577 219,506
CAPITAL OUTLAY SCHEDULE
Priority EXPENDITURES PER FISCAL YEAR
Number Description 2003-04 2004-OS 2005-06 2006-07 2007-08 TOTAL
1 Computers 2,400 850 3,250
2 Monitors 1,200 1,200
Equipment purchased in prior year:
2 Monitors 1,188
Records Software 47,987
~f'T~
Police Support Services Division
Per Capita Level of Service Costs
~, 15.00
0
10.00
5.00
Q 0.00
_T__
FY 96/97 FY 97/98 FY 98/99 FY 99/00 FY 00/O1 FY 01/02 FY 02/03 FY 03/04
57
CITY OF SEBASTIAN, FLORIDA 2003/2004 ANNUAL BUDGET
POLICE DISPATCH UNIT
The Police Dispatch Unit operates around the clock and takes calls for police service from the public,
dispatches calls to officers, provides informational services to officers, and monitors and records their
activities. Dispatch uses a number of state-of--the-art automated systems which are linked to statewide and
nationwide databases.
FISCAL YEAR 2003 ACCOMPLISHMENTS
/ Continuing training for CAD system scheduled to go online 4/7/2003
/ Continuing development of primary in-house training program
/ Developed new computer code system
/ Continuing development of GEO files and map book
FISCAL YEAR 2004 GOALS AND OBJECTIVES
- To provide more training for all dispatchers
- Attract and retain full staff allocation
- Continue efforts to become Primary public safety answering provider (PSAP)
- Implement wireless dispatch
PERFORMANCE MEASURES
Performance Indicators Actual
2000/2001 Actual
2001/2002 Budget
2002/2003 Projected
2003/2004
911 Calls Received 2,114 0 3,166 3600
Code Violation Calls Received 780 0 863 890
Total Calls Received 28,790 0 27,438 29,500
Calls Per Dispatcher 3,599 0 3,049
PROGRAM BUDG ET DESCRIPTION FOR THE POLICE DISPATCH UNIT
STAFFING NATURE OFACTIVITY
02-03 03-04 03-04
50.00% 50.00% Dispatching -Receive and dispatch calls for police services, including felony in progress an
emergency calls. Supply information to officers and callers. Record police action taken on calls
for service.
20.00% 20.00% Calls -Receive complaint calls from public and emergency 9-1-1 calls
20.00% 20.00% Information retrieval -Check auto tags, V1N's, individuals, articles through the automated in-
house records system and FCIC/NCIC systems. Send and receive LETS and fax messages.
5.00% 5.00% Code Enforcement -Receive, document and dispatch code enforcement complaints.
5.00% 5.00% Training and Professional Development.
100.00% 100.00%
58
CITY OF SEBASTIAN, FLORIDA 2003/2004 ANNUAL BUDGET
POLICE DISPATCH UNIT BUDGET SUMMARY
The Fiscal Year 2003-2004 adopted budget for Police Dispatch is $364,197. This compares to the 2002-03 projecte
expenditures of $399,760, a decrease of $35 ,563 or 8.9%
Amended Projected
FY 00-01 FY 01-02 FY 02-03 FY 02-03 Adopted
Actual Actual Budget Expenditures FY 03-04 Difference
Personal Services 252,170 281,987 314,386 323,718 333,832 10,114
Operating Expenses 27,974 23,718 32,556 29,217 30,365 1,148
Capital Outlay 8,589 2,862 46,825 46,825 0 (46,825)
Total 288,733 308,567 393,767 399,760 364,197 (35,563)
Fiscal Year 2003-04 Adopted Budget:
Major Current Level Changes from
2002-03 Projected Expenditures: Difference
1. Personal Services -Increase - an estimated 3% increase for CWA employees (contract negotiations
are in process), an estimated 15% increase in Health Insurance and an increase deferred compensation
.and worker's compensation premiums which is wage driven. 10,114
2. Operating Expenses -Increase -due to increases in cellular telephone and training related
expenses, offset by decreases in departmental and computer supplies. 1,148
3. Capital Outlay -Decrease -One time charge in prior year for new software system with no
equipment required for current year. (46,825)
PERSONAL SERVICES SCHEDULE
POLICE DISPATCH UNIT
Projected Adopted
Pay Position Years Expense Budget
Position Ranee Grade 01-02 02-03 03-04 FY 02-03 FY 03-04
Chief Communications Technician 26,570/47,989 25 1.00 1.00 1.00 32,300 33,000
Communication Technician 20,956/37,849 17 8.00 8.00 8.00 183,000 190,000
Communication Technician (P/T) 20,956/37,849 17 0.00 0.00 0.00 - 0
9.00 9.00 9.00
TOTAL SALARIES 215,300 223,000
Overtime 21,000 20,000
FICA Taxes 18,077 18,590
Deferred Compensation 21,267 21,870
Group Health Insurance Premium 39,894 45,754
Dependant Health Ins Premium 6,703 3,150
Employee Assistance Program 207 184
Worker's Comp Insurance 1,270 1,284
Total Personal Services 323,718 333,832
59
CITY OF SEBASTIAN, FLORIDA 2003/2004 ANNUAL BUDGET
CAPITAL OUTLAY SCHEDULE
POLICE DISPATCH UNIT
Priority EXPENDITURES PER FISCAL YEAR
Number Description 2003-04 2004-OS 2005-06 2006-07 2007-08 TOTAL
1 Replace Chairs 1,500 1,700 3,200
2 FCIC/NCIC terminal replacement 2,100 2,300 4,400
3 Personal Computer 2,100 2,100
4 Replace Personal Computer on LAN 2,100 2,100
5 Monitors 1,200 1,200
Equipment purchased in prior year:
(2) Computer Monitor Replacements
Computer Aided Dispatch Software
1,200
45,625
$46,825
Police Dispatch Unit
Per Capita Level of Service Costs
25.00
~ 20.00
~ 15.00
,~ 10.00
q 5.00
0.00
FY 96/97 FY 97/98 FY 98/99 FY 99/00 FY 00/O1 FY 01/02 FY 02/03 FY 03/04
60
' CITY OF SEBASTIAN FLORIDA 2003-2004 ANNUAL BUDGET
' POLICE ADMINISTRATION
Code: 010041
0
1
1
1
Account
Number Description
FY 00/Ol
Actual
FI' 01/02
Actual
FY 02/03
Budget Actual
to
3/31/03
FY 02/03
Proiected FI' 03/04
Adopted
Budget
PERSONAL SERVICES
511200 Regular Salaries 204,637 97,915 105,100 50,625 105,100 177,950
511400 Overtime 1,897 2,540 2,050 1,841 2,050 3,900
512100 FICA Taxes 15,876 7,683 8,238 4,013 8,238 13,994
512215 Clothing Allowance 810 540 540 270 540 1,080
512225 Deferred Compensation 12,027 9,101 9,692 4,746 9,692 10,328
512250 Chapter 185 Retirement 0 0 0 0 0 8,723
512301 Group Health Insurance Premium 21,189 4,548 4,612 2,506 4,612 11,823
512305 Dependant Health Ins Premium 4,233 184 174 87 174 2,292
512309 Employee Assistance Program 148 46 46 23 46 69
512400 Worker's Comp Insurance 8,128 6,045 8,128 16,321
TOTAL PERSONAL SERVICES 260,817 122,557 138,580 70,156 138,580 246,480
OPERATING EXPENDITURES
533100 Professional Services 4,169 3,163 2,000 682 2,000 0
533120 Consultants 15,000 0 0 0
533175 Employee Background Testing 601 2,350 528 2,350 2,350
533400 Other Contractual Services 24,800 0 0 0
533440 Electronic Security Services 245 0 0 0
534000 Travel and Per Diem 959 496 1,000 677 1,000 1,000
534101 Telephone 4,427 2,009 2,008 987 2,000 1,500
534105 Cellular Telephone 940 543 650 487 1,200 1,150
534115 On-line Services 0 100 0 800
534120 Postage 1,596 1,505 1,811 775 1,550 1,600
534130 Express Mail 0 3,695 0 0
534310 Electric 4,817 470 4,532 1,726 3,500 3,875
534320 Water/Sewer 258 84 331 172 340 350
534410 Pagers 249 0 0 188 0
534610 R & M-Buildings 849 130 0 0
534620 R & M-Vehicles 679 0 3,375 188 3,000 200
534630 R & M -Office Equipment 3,489 4 1,000 0 500 960
534640 R & M-Operating Equipment 5,220 42 500 0 500 500
534650 R & M-Radio 0 185 250 0 250 250
534800 Promotional Activities 173 0 600 65 600 600
534920 Legal Ads 0 1,725 100 0 0
535200 Departmental Supplies 6,694 545 1,500 811 1,900 1,600
535210 Computer Supplies 2,139 873 600 81 600 600
535230 Small Tools and Equipment 961 608 725 245 700 700
535260 Gas and Oil 1,011 209 619 297 800 720
535270 Uniforms and Shoes 769 0 300 96 300 300
535410 Dues and Memberships 470 460 500 517 517 550
535420 Books and Publications 191 73 300 0 300 200
535450 Training and Education 789 250 1,000 225 600 600
TOTAL OPERATING EXPENDITURES 80,649 17,915 26,151 8,747 24,507 20,405
CAPITAL OUTLAY
606400 Vehicles and Equipment 1,128 0 15,000
TOTAL CAPITAL OUTLAY 1,128 0 0 0 0 15,000
TOTAL POLICE ADMINISTRATION 342,594 140,472 164,731 78,903 163,087 281,885
' ITY OF SEBASTIAN, FLORIDA 2003-2004 ANNUAL BUD ET
' POLICE SCHOOL RESOURCE OFFICER UNTT
Code: 010042
t
C
J
1
Actual FY 03/04
Account FY 00/Ol FY 01/02 FY 02/03 to FY 02/03 Adopted
Number Description Actual Actual Budget 3/31/03 Projected Budget
PERSONAL SERVICES
511200 Regular Salaries 64,336 68,000 32,236 68,000 72,500
511400 Overtime 7,118 1,000 3,565 1,000 5,000
512100 FICA Taxes 5,343 5,361 2,673 5,361 6,011
512215 Clothing Allowance 1,080 1,080 540 1,080 1,080
512250 Chapter 185 Retirement 457 8,970 4,122 8,970 10,075
512301 Group Health Insurance Premium 8,372 8,980 4,435 8,980 10,291
512305 Dependant Health Ins Premium 2,593 2,718 1,359 2,718 3,125
512309 Employee Assistance Program 46 46 23 46 46
512400 Worker's Comp Insurance 7,582 5,639 7,582 8,084
TOTAL PERSONAL SERVICES 0 89,345 103,737 54,592 103,737 116,212
OPERATING EXPENDITURES
534000 Travel and Per Diem 1,376 2,000 0 2,000 1,400
534101 Telephone 518 543 212 450 543
534105 Cellular Telephone 0 0 0 0 650
534310 Electric 639 661 296 590 690
534320 Water/Sewer 757 197 0 197 197
534410 Pagers 100 9 7 8 0
534620 R & M-Vehicles 351 500 440 455 500
534630 R & M -Office Equipment 0 200 0 200 131
534640 R & M-Operating Equipment 200 400 0 200 0
534650 R & M-Radio 120 300 0 150 300
534800 Promotional Activities 782 2,314 947 2,000 1,000
535200 Departmental Supplies 351 200 298 500 400
535210 Computer Supplies 185 395 244 395 877
535230 Small Tools and Equipment 60 300 0 100 300
535260 Gas and Oil 1,120 1,031 517 1,200 1,130
535270 Uniforms and Shoes 657 1,000 146 1,000 1,000
535275 Safety Equipment 15 75 0 25 50
535420 Books and Publications 43 100 0 50 50
535450 Training and Education 675 1,200 0 1,000 1,000
TOTAL OPERATING EXPENDITURES 0 7,949 11,425 3,107 10,520 10,218
CAPITAL OUTLAY
606400 Vehicles and Equipment 1,526 1,034 1,000 1,000 600
TOTAL CAPITAL OUTLAY 0 1,526 1,034 1,000 1,000 600
TOTAL SCHOOL RESOURCE OFFICER 0 98,820 116,196 58,699 115,257 127,030
' CITY OF SEBASTIAN FLORIDA 2003-2004 A
NNUAL zUIGET
' POLICE PATROL DIVISION
Code: 010043
n
0
Account
Number Description
FY 00/Ol
Actual
FY 01/02
Actual
FY 02/03
Budget Actual
to
3/31/03
FY 02/03
Proiected FY 03/04
Adopted
Budget
PERSONAL SERVICES
511200 Regular Salaries 797,053 701,366 841,200 390,269 841,200 921,050
511400 Overtime 100,865 121,606 100,000 74,350 125,000 125,000
512100 FICA Taxes 68,064 62,300 72,911 35,282 72,911 81,014
512215 Clothing Allowance 12,578 10,620 11,880 5,850 11,880 12,960
512250 Chapter 185 Retirement 21,917 5,041 109,356 54,449 109,356 118,287
512301 Group Health Insurance Premium 79,295 83,174 99,315 46,963 99,315 123,402
512305 Dependant Health Ins Premium 18,658 15,481 32,414 6,976 32,414 17,165
512309 Employee Assistance Program 547 453 507 257 507 553
512400 Worker's Comp Insurance 93,794 69,755 93,794 96,408
TOTAL PERSONAL SERVICES 1,098,977 1,000,041 1,361,377 684,151 1,386,377 1,495,839
OPERATING EXPENDITURES
534000 Travel and Per Diem 4,960 3,237 3,000 1,075 3,300 3,300
534101 Telephone 5,201 2,694 2,679 1,213 2,500 2,000
534105 Cellular Telephone 1,140 657 1,300 552 1,400 2,600
534110 Internet Access 0 0 0 0 0 2,880
534120 Postage 6 0 0 0 0 0
534310 Electric 4,817 4,988 6,043 2,330 4,700 5,225
534320 Water/Sewer 258 486 331 172 350 350
534410 Pagers 847 858 1,067 116 0 0
534620 R & M-Vehicles 10,099 11,451 7,000 4,324 7,000 7,000
534630 R & M -Office Equipment 59 0 200 0 200 313
534640 R & M-Operating Equipment 3,008 4,242 8,500 2,689 5,300 5,000
534650 R & M-Radio 2,442 1,501 1,500 1,491 2,500 2,500
535200 Departmental Supplies 6,176 8,347 10,000 3,241 7,500 7,500
535210 Computer Supplies 0 733 300 216 350 3,595
535230 Small Tools and Equipment 9,021 3,488 6,000 1,013 2,500 2,500
535260 Gas and Oil 33,787 25,289 24,163 15,760 28,000 31,000
535270 Uniforms and Shoes 9,526 9,472 21,378 7,359 21,000 10,500
535275 Safety Equipment 655 1,300 0 100 655
535410 Dues and Memberships 110 205 140 150 110
535420 Books and Publications 674 709 600 116 0 710
535450 Training and Education 4,875 4,400 6,000 61 4,000 3,400
TOTAL OPERATING EXPENSES 96,896 83,317 101,566 41,868 90,850 91,138
CAPITAL OUTLAY
606400 Vehicles and Equipment 25,077 129,576 155,700 71,690 129,576 116,000
TOTAL CAPITAL OUTLAY 25,077 129,576 155,700 71,690 129,576 116,000
TOTAL POLICE UNIFORM DIVISION 1,220,950 1,212,934 1,618,643 797,709 1,606,803 1,702,977
POLICE COMMUNITY POLICING UNIT
Code: 010044
C
i
1
Account
Number Description
FY 00/Ol
Actual
FY 01/02
Actual
FY 02/03
Budget Actual
to
3/31/03
FY 02/03
Proiected FY 03/04
Adopted
Budget
PERSONAL SERVICES
511200 Regular Salaries 69,141 85,500 40,180 85,500 89,300
511400 Overtone 4,774 2,500 2,690 3,500 2,500
512100 FICA Taxes 5,466 6,773 3,161 6,773 7,064
512215 Clothing Allowance 540 540 270 540 540
512225 Deferred Compensation 989 1,800 853 1,800 1,935
512250 Chapter 185 Retirement 236 4,771 2,233 4,771 5,070
512301 Group Health Insurance Premium 6,255 9,080 4,383 9,080 10,389
512305 Dependant Health Ins Premium 2,923 3,515 1,757 3,515 4,042
512309 Employee Assistance Program 40 46 23 46 46
512400 Worker's Comp Insurance 7,421 5,519 7,421 7,687
TOTAL PERSONAL SERVICES 0 90,364 121,946 61,069 122,946 128,573
OPERATING EXPENDITURES
534000 Travel and Per Diem 100 500 0 250 250
534101 Telephone 801 696 446 800 1,300
534105 Cellular Telephone 289 360 273 637 637
534310 Electric 639 661 296 600 690
534320 Water/Sewer 757 197 0 197 197
534410 Pagers 100 9 7 7 0
534620 R & M-Vehicles 403 400 549 467 450
534630 R & M -Office Equipment 0 300 299 300 300
534640 R & M-Operating Equipment 4 300 22 100 200
534650 R & M-Radio 300 600 0 300 300
534800 Promotional Activities 726 1,500 554 1,000 1,000
535200 Departmental Supplies 720 500 266 500 500
535210 Computer Supplies 257 300 160 300 200
535230 Small Tools and Equipment 431 1,000 0 500 400
535260 Gas and Oil 3,155 2,749 2,029 2,945 3,000
535270 Uniforms and Shoes 1,056 1,300 864 1,300 1,300
535275 Safety Equipment 23 200 0 100 50
535410 Dues and Memberships 20 70 0 40 40
535420 Books and Publications 30 80 0 50 50
535450 Training and Education 875 800 0 600 600
TOTAL OPERATING EXPENDITURES 0 10,686 12,522 5,765 10,993 11,464
CAPITAL OUTLAY
606400 Vehicles and Equipment 0 0
TOTAL CAPITAL OUTLAY 0 0 0 0 0 0
TOTAL COMMUNITY POLICING 0 101,050 134,468 66,834 133,939 140,037
' CODE ENFORCEMENT DIVISION
Code: 010045
7
Account
Number Description
FY 00/Ol
Actual
FY 01/02
Actual
FY 02/03
Budget Actual
to
3/31/03
FY 02/03
Projected FY 03/04
Adopted
Budget
PERSONAL SERVICES
511200 Regular Salaries 53,022 49,058 55,000 23,316 55,000 57,000
511400 Overtime 1,774 263 700 47 700 1,200
512100 FICA Taxes 4,072 3,697 4,276 1,731 4,276 4,452
512215 Clothing Allowance 540 338 200 0 200 0
512225 Deferred Compensation 1,088 2,182 5,013 2,103 5,013 5,238
512250 Chapter 185 Retirement 975 248 0 0 0 0
512301 Group Health Insurance Premium 5,440 6,442 8,895 3,680 8,895 10,202
512305 Dependant Health Ins Premium 2,271 141 1,075 375 1,075 1,237
512309 Employee Assistance Program 40 36 46 19 46 46
512400 Worker's Comp Insurance 9,163 6,815 9,163 9,496
TOTAL PERSONAL SERVICES 69,222 62,405 84,368 38,086 84,368 88,871
OPERATING EXPENDITURES
534000 Travel and Per Diem 470 951 1,200 543 1,200 1,200
534101 Telephone 569 502 595 235 595 595
534105 Cellular Telephone 35 13 22 0 0
534120 Postage 0 104 240 128 240 240
534310 Electric 1,071 1,511 604 1,311 1,355
534320 Water/Sewer 470 331 172 331 350
534620 R & M-Vehicles 15 223 500 229 500 400
534630 R & M -Office Equipment 394 329 500 180 400 400
534650 R & M-Radio 50 25 200 0 200 140
534910 Clerk of Court Filing Fees 18 90 42 90 150
535200 Departmental Supplies 406 1,480 1,185 345 1,185 1,000
535210 Computer Supplies 107 876 500 44 500 250
535230 Small Tools and Equipment 395 245 800 169 500 500
535260 Gas and Oil 975 581 1,454 727 1,454 1,500
535270 Uniforms and Shoes 243 284 600 291 600 600
535275 Safety Equipment 0 0 0 0 0 100
535410 Dues and Memberships 30 90 120 0 0 120
535420 Books and Publications 0 43 90 0 90 90
535450 Training and Education 380 795 1,200 940 940 940
TOTAL OPERATING EXPENDITURES 4,069 8,100 11,138 4,649 10,136 9,930
CAPITAL OUTLAY
606400 Vehicles and Equipment 0 18,505 2,000 0 0 0
TOTAL CAPITAL OUTLAY 0 18,505 2,000 0 0 0
TOTAL CODE ENFORCEMENT 73,291 89,010 97,506 42,735 94,504 98,801
' CITY OF SEBASTIAN FLORIDA 2003-2004 ANNUAL BUD ET
G
POLICE DETECTIVE DIVISION
Code: 010047
1
0
1
Account
Number Description
FY 00/Ol
Actual
FY 01/02
Actual
FY 02/03
Budget Actual
to
3/31/03
FY 02/03
Projected FY 03/04
Adopted
Budget
PERSONAL SERVICES
511200 Regular Salaries 211,151 242,895 273,900 114,006 273,900 193,000
511400 Overtime 13,521 14,129 15,000 6,778 13,000 15,000
512100 FICA Taxes 17,469 19,909 22,655 9,278 22,655 16,322
512215 Clothing Allowance 5,412 6,904 7,240 2,950 7,240 5,360
512225 Deferred Compensation 1 2,291 2,430 1,145 2,430 2,520
512250 Chapter 185 Retirement 5,571 1,480 34,047 12,618 34,047 23,400
512301 Group Health Insurance Premium 18,634 26,612 31,636 11,388 31,636 25,794
512305 Dependant Health Ins Premium 1,413 1,372 3,113 1,557 3,113 3,580
512309 Employee Assistance Program 125 152 161 69 161 115
512400 Worker's Comp Insurance 27,689 20,767 27,689 18,563
TOTAL PERSONAL SERVICES 273,297 315,744 417,871 180,556 415,871 303,654
OPERATING EXPENDITURES
533100 Professional Services 18,789 21,264 22,869 20,592 22,869 24,126
534000 Travel and Per Diem 2,657 4,590 4,000 2,411 4,000 4,000
534101 Telephone 4,427 4,759 4,685 2,373 4,200 3,200
534105 Cellular Telephone 1,440 3,964 5,181 2,132 4,000 3,864
534110 Internet Access 830 30 0 1,569 500 0
534115 On-line Services 0 617 1,500 146 500 500
534310 Electric 4,817 3,695 4,532 1,726 3,700 3,875
534320 Water/Sewer 258 470 331 172 380 350
534410 Pagers 675 161 113 82 48 90
534420 Equipment Leases 408 408 0 0 408 408
534620 R & M-Vehicles 2,492 1,992 1,800 938 1,600 1,100
534630 R & M -Office Equipment 250 90 800 0 800 728
534640 R & M-Operating Equipment 0 199 500 65 500 400
534650 R & M-Radio 300 0 960 0 500 400
535200 Departmental Supplies 2,849 3,251 3,700 966 3,000 3,300
535210 Computer Supplies 466 1,354 1,351 1,046 1,351 2,897
535230 Small Tools and Equipment 640 337 500 155 843 500
535260 Gas and Oil 3,879 3,124 5,164 2,582 5,164 5,500
535270 Uniforms and Shoes 1,900 2,054 200 120 3,200 2,000
535275 Safety Equipment 0 0 0 0 0 200
535410 Dues and Memberships 95 20 250 60 250 250
535420 Books and Publications 47 95 300 0 200 150
535450 Training and Education 4,096 5,485 5,000 2,897 5,000 5,000
TOTAL OPERATING EXPENDITURES 51,315 57,959 63,736 40,032 63,013 62,838
CAPITAL OUTLAY
606400 Vehicles and Equipment 6,426 20,980 9,377 9,382 9,382 46,500
TOTAL CAPITAL OUTLAY 6,426 20,980 9,377 9,382 9,382 46,500
TOTAL POLICE DETECTIVES 331,038 394,683 490,984 229,970 488,266 412,992
u
i POLICE SUPPORT SERVICES DIVISION
Code: 010048
i~
u
1
Account
Number Description
FY 00/Ol
Actual
FY 01/02
Actual
FY 02/03
Budget Actual
to
3/31/03
FY 02/03
Proiected FY 03/04
Adopted
Budget
PERSONAL SERVICES
511200 Regular Salaries 142,644 168,011 77,043 168,011 153,800
511400 Overtime 482 500 125 500 500
512100 FICA Taxes 10,640 12,932 5,740 12,932 11,845
512215 Clothing Allowance 540 540 135 540 540
512225 Deferred Compensation 7,845 8,600 3,957 8,600 8,910
512250 Chapter 185 Retirement 339 9,735 3,904 9,735 7,189
512301 Crroup Health Insurance Premium 20,961 22,346 9,911 22,346 25,569
512305 Dependant Health Ins Premium 4,111 3,599 1,783 3,599 4,101
512309 Employee Assistance Program 115 115 52 115 115
512400 Worker's Comp Insurance 7,199 5,354 7,199 6,937
TOTAL PERSONAL SERVICES 0 187,677 233,577 108,004 233,577 219,506
OPERATING EXPENDITURES
534000 Travel and Per Diem 561 1,000 0 600 600
534101 Telephone 2,606 2,677 1,212 2,677 1,800
534105 Cellular Telephone 416 660 186 660 750
534310 Electric 2,513 3,022 1,122 3,022 2,520
534320 Water/Sewer 470 331 172 331 350
534410 Pagers 74 0 0 0 0
534620 R & M-Vehicles 41 500 45 300 500
534630 R & M -Office Equipment 2,005 2,500 0 2,000 1,200
534640 R & M-Operating Equipment 30 6,390 0 6,390 6,500
534650 R & M-Radio 0 300 0 100 200
535200 Departmental Supplies 3,947 4,300 977 4,100 4,100
535210 Computer Supplies 867 1,000 199 1,000 1,046
535230 Small Tools and Equipment 360 700 27 700 500
535260 Gas and Oil 324 403 204 350 400
535270 Uniforms and Shoes 535 400 127 400 400
535275 Safety Equipment 0 0 0 0 50
535410 Dues and Memberships 0 0 0 0 200
535420 Books and Publications 249 0 0 0 50
535450 Training and Education 160 900 0 900 900
TOTAL OPERATING EXPENDITURES 0 15,158 25,083 4,271 23,530 22,066
CAPITAL OUTLAY
606400 Vehicles and Equipment 851 49,175 1,188 49,175 0
TOTAL CAPITAL OUTLAY 0 851 49,175 1,188 49,175 0
TOTAL SUPPORT SERVICES 0 203,686 307,835 113,463 306,282 241,572
vii i vi AJi/YL 1AJ1iL a1\' i LV1_iLL1 ~/V VV-i/VVT L->l\1\VAL 1l VlJVlJ1 ,
' POLICE DISPATCH UNIT
Code: 010049
J
f
1
1
1
Account
Number Description
FY 00/Ol
Actual
FY 01/02
Actual
FY 02/03
Budget Actual
to
3/31/03
FY 02/03
Proiected FY 03/04
Adopted
Budget
PERSONAL SERVICES
511200 Regular Salaries 181,124 197,1.06 215,300 93,755 215,300 223,000
511400 Overtime 14,599 18,462 13,000 17,184 21,000 20,000
512100 FICA Taxes 15,449 16,362 17,465 8,368 18,077 18,590
512225 Deferred Compensation 15,668 18,691 20,547 9,726 21,267 21,870
512301 Group Health Insurance Premium 23,772 30,081 39,894 16,153 39,894 45,754
512305 Dependant Health Ins Premium 1,370 1,089 6,703 1,369 6,703 3,150
512309 Employee Assistance Program 188 196 207 98 207 184
512400 Worker's Comp Insurance 1,270 944 1,270 1,284
TOTAL PERSONAL SERVICES 252,170 281,987 314,386 147,597 323,718 333,832
OPERATING EXPENDITURES
534000 Travel and Per Diem 1,214 898 1,000 29 1,000 1,000
534101 Telephone 4,427 4,185 4,090 1,846 4,008 3,000
534108 800 MHZ Lines 4,709 5,232 5,860 3,270 6,278 6,800
534115 Online Services 0 0 0 0 0 4,200
534310 Electric 4,817 2,513 3,022 1,122 1,900 2,520
534320 Sewer/Water 258 470 331 172 331 350
534410 Pager Leases 99 106 113 82 60 60
534420 Equipment Leases 4,500 4,125 4,500 2,625 4,500 0
534630 R & M-Office Equipment 400 666 1,000 52 600 794
534640 R & M-Operating Equipment 0 0 5,640 40 5,640 6,600
534650 R & M-Radios 113 145 1,500 288 300 500
535200 Departmental Supplies 2,609 2,202 1,500 831 1,000 1,000
535210 Computer Supplies 671 1,189 1,000 126 1,000 1,191
535230 Small Tools and Equipment 2,794 81 500 335 500 300
535275 Safety Equipment 0 0 0 0 0 150
535410 Dues and Memberships 0 105 500 0 200 200
535420 Books and Publications 157 347 500 0 400 200
535450 Training and Education 1,206 1,454 1,500 0 1,500 1,500
TOTAL OPERATING EXPENDITURES 27,974 23,718 32,556 10,818 29,217 30,365
CAPITAL OUTLAY
606400 Vehicles and Equipment 8,589 2,862 46,825 1,200 46,825 0
TOTAL CAPITAL OUTLAY 8,589 2,862 46,825 1,200 46,825 0
TOTAL POLICE DISPATCH 288,733 308,567 393,767 159,615 399,760 364,197
~l
r
t
1
1
t
t
CITY OF SEBASTIAN, FLORIDA 2003/2004 ANNUAL BUDGE
ENGINEERING DEPARTMENT
The Engineering Department administers all the City's Capital Improvements Program for construction of new
infrastructure systems and maintenance of existing infrastructure. The department provides technical support to other
departments and assists the public on engineering-related issues.
FISCAL YEAR 2003 ACCOMPLISHMENTS
/ High priority established and implemented regarding quick response to citizen complaints and inquiries
/ Organized and transferred program to SWU for review and issuance of work orders regarding stormwater
drainage
/ Continued mainstream work of review, approval, and issuance of permits regarding drainage, driveways, and
work in ROW's and easements
/ Reviewed numerous site plans and related items in conjunction with Growth Management
/ Began development of organized project management for Capital Improvement Projects, including paving and
sidewalk construction
/ Developed and implemented SWU program, including extensive work with consultants regarding drafting and
securing approval of Master Stormwater Management Plan
/ Developed and implemented Engineering Intern program
/ Continued on-going liaison and communication with permitting agencies and contractors
/ Revised drainage permit requirements for contractors
/ Engaged in a large amount of internal human resource issues and organization
/ Assisted in grant program reports and forward planning
FISCAL YEAR 2044 GOALS AND OBJECTIVES
- Improve and enhance project management program for Capital Projects
- Continue focus and emphasis on timely response and attention to citizen complaints and inquiries.
- Further develop the Traffic and Street Signage program
- Further develop SWU program, including provision for dealing with seawalls and canals
- Further develop and enhance Engineering Intern program
- Further develop and enhance program to provide requested engineering services to Public Works and other
internal City departments
- Continue and enhance review process regarding site plans in conjunction with Growth Management
- Continue internal organization dealing with all matters including human resources, permitting, liaison with
contractors and agencies.
- Develop public education program regarding stormwater and traffic
- Continue to develop and establish various initiatives as appropriate
- Assist with City grant program
PERFnRMANCE MEASURES
A
1
Performance Indicators Actual
2000/2001 Actual
2001/2002 Budget
2002/2003 Projected
2003/2004
Citizen/Homeowner Inquires & Complaints: 275 325 300 500
Drainage/Easement Permits & Work Orders 75 276 125 150
Signage 500 2500 5000 5000
Site Plan Review 6 10 10 100
Project Management of Specific Capital Projects 10 10 20 30
Program Development 6 6 12 18
Driveway & Drainage Permits & Inspections 426 495 500 2000
Ongoing Liaison, Communication & Permitting 3 4 4 6
Internal Department Matters 4 3 4 6
61
CITY OF SEBASTIAN, FLORIDA 2003/2004 ANNUAL BUDGE
PROGRAM BUDG ET DESCRIPTION FOR ENGINEERING DEPARTMENT
STAFFING NATURE OF ACTIVITY
02-03 03-04 03-04
10.00% 10.00% Deaartmental -Direct planning correspondence, citizen contact, purchasing, budgeting, payroll,
management and supervision, records management and maintenance.
10.00% 10.00% Service Requests -Administration, Inspection and Work Order Preparation, Tracking.
20.00% 30.00% Capital Proiects -Planning ,Design, Specifications Consultant Coordination Bidding an
Contracts Construction Management inspections.
10.00% 10.00% Building Construction Activities -Drainage plan Reviews and Driveway Permitting, Review
and inspections.
10.00% 10.00% Inspection -Track Inspections, Drainage & Driveways.
5.00% 5.00% Site Plans and Plat Reviews -Subdivision, Site Plan Reviews and Final Plat Reviews.
10.00% 5.00% Grant Administration -Administer various grants supporting the City's capital projects.
10.00% 5.00% Intergovernmental Coordination -Coordinate Interlocal agreements between the County o
'oint ro'ects and coordinate Joint Partici ation A reements with State and federal a encies.
15.00% 15.00% Stormwater Utility -Plan, organize and implementation Master Stormwater Management Plan.
100.00% 100.00%
ENGINEERING DEPARTMENT BUDGET SUMMARY
The Fiscal Year 2003-2004 adopted budget for Engineering is $437,323. This compares to the 2002-03 projected
expenditures of $410,252, an increase of $27,071 or 6.6%.
Amended Projected
FY 00-01 FY O 1-02 FY 02-03 FY 02-03 Adopted
Actual Actual Budget Expenditures FY 03-04 Difference
Personal Services 250,396 290,620 384,847 377,703 376,517 (1,186)
Operating Expenses 18,890 19,550 26,191 31,034 26,806 (4,228)
Capital Outlay 8,714 13,025 1,560 1,515 34,000 32,485
Total 278,000 323,195 412,598 410,252 437,323 27,071
Fiscal Year 2003-04 Adopted Budget:
Major Current Level Changes from
2002-03 Projected Expenditures: Difference
1. Personal Services -Decrease -decrease results in a reduction in the engineering intern program, oft'set
by a 3% increase for exempt management employees, 3% increase for CWA employees (contract
negotiations are in process), an estimated 15% increase in Health Insurance and an increase in deferred
compensation and worker's compensation premiums which is wage driven. (1,186)
2. Operating Expenses -Net decrease results from decreases in engineering fees, professional services,
telephone, cell phone, departmental supplies and training, offset by increases in computer supplies
(software licenses) and dues and memberships. (4,228)
3. Capital Outlay -Increase -due to replacement for Sign Shop truck (funded with Local Option Gas
Tax funds), a replacement CAD computer, and other minor capital purchases. 32,485
62
CITY OF SEBASTIAN, FLORIDA 2003/2004 ANNUAL BUDGET
PERSONAL SERVICES SCHEDULE
ENGINEERING DEPARTMENT
Projected Adopted
Pay Position Years Expense Budget
Position Range Grade 01-02 02-03 03-04 FY 02-03 FY 03-04
City Engineer 56,667/102,347 84E 1.00 1.00 1.00 68,900 70,900
Engineering Technician 26,570/47,989 23 1.00 1.00 1.00 31,500 32,500
Construction Inspector 26,570/47,989 23 2.00 2.00 2.00 67,500 70,500
Administrative Assistant 22,911/41,380 20 1.00 1.00 1.00 30,000 30,500
Traffic Technician 21,569/38,956 18 1.00 1.00 1.00 29,500 30,500
Clerical Assistant II 19,706/35,591 15 0.00 0.00 0.00 - -
TemporaryPart-Time 1.25 1.50 0.75 33,100 16,550
7.25 7.50 6.75
TOTAL SALARIES 260,500 251,450
Overtime 2,000 2,000
FICA Taxes 20,617 19,420
Clothing Allowance 400 400
Deferred Compensation 20,682 21,357
Group Health Insurance Premium 25,941 31,180
Dependant Health Ins Premium 9,074 10,435
Employee Assistance Program 161 161
Worker's Comp Insurance 38,328 40,114
Total Personal Services 377,703 376,517
CAPITAL OUTLAY SCHEDULE
Priority EXPENDITURES PER FISCAL YEAR
Number Description 2003-04 2004-OS 2005-06 2006-07 2007-08 TOTAL
'~ 1 Computer 2,000 1,100 1,560 4,660
i 2 F350 Truck 32,000 32,000
3 Cover for Pickup Truck 750 750
4 Survey Equipment -
5 Laser Printer 1,500 1,500
6 Laser Level 3,200 3,200
zn nnn ~ ~~n _ 1 SF,n - 42.110
Equipment purchased in prior year:
(1) Laptop Computer 1,515
1,515
Engineering Department -
Per Capita Level of Service Costs
.~ 30.00
> 20.00
,~ 10.00
Q 0.00
FY 96/97 FY 97/98 FY 98/99 FY 00/O1 FY 01/02 FY 02/03 FY 03/04
63
CITY OF SEBASTIAN, FLORIDA 2003/2004 ANNUAL BUDGE
ENGINEERING DEPARTMENT
STORMWATER DIVISION
The Stormwater Division is responsible for the control and maintenance of the City's storm water system consisting of
280 lane miles of swales, 50 miles of ditches, 9 miles of canals and 275 catch basins/culvert structures.
FISCAL YEAR 2003 ACCOMPLISHMENTS
/ Installed side swale pipe installations as needed.
/ Established a dry weather cut and clean program for major ditches.
/ Improved maintenance of major ditches utilizing contract sprayer.
/ Established Unit by Unit mowing program.
/ Replaced 24 failing road crossings, many in conjunction with the road paving projects.
/ Regraded and rehabilitated over 11,500 linear feet of front swales with driveway pipes as needed prior to April
2003.
FISCAL YEAR 2004 GOALS AND OBJECTIVES
- Seek and obtain matching fund grants for Stormwater Master Plan projects.
- Design, permit and bid drainage improvements necessary to relieve flooding in Unit 4.
- Initiate Stormwater Public Education program.
- Continue swale rehabilitation in areas with severely wet conditions.
- Continue replacing failing pipe road crossings in conjunction with road repaving projects.
- Implement an in-house vegetation-spraying program.
PERFORMANCE MEASURES
Performance Indicators Actual
2000/2001 Actual
2001/2002 Budget
2002/2003 .Projected
2003/2004
Miles of swales N/A N/A 280.0 280.0
Linear feet of swales reconstructed N/A N/A 15,000 22,000
Miles of ditches maintained N/A N/A 50.0 50.0
Catch basin and culverts maintained N/A N/A 275 275
Linear feet Main Ditches reconstructed 36,640
Road Crossing Pipes 30
PROGRAM BUDGET DESCRIPTION FOR THE STORMWATER UTILITY DIVISION
STAFFING NATURE OF ACTIVITY
02-03 03-04 03-04
60.00% 60.00% Drainaee Maintenance -Clean and spray stormwater swales, ditches and canals. Maintain 9
mil f l r n l Main in its f i he w l s an r i h
30.00% 30.00% Catch basins, Manholes and Culverts -Hand clean and mow small drainage ditches. Maintain
150 catch basins and lar a/small culverts.
10.00% 10.00% General Administration -Preparation of budget, update service records. Maintain equipmen
records. Review contracts and construction drawings on City contract work. Meet with public as
necessary. Coordinate employee training and education.
100.00% 100.00%
64
CITY OF SEBASTIAN, FLORIDA 2003/2004 ANNUAL BUDGET
ENGINEERING DEPARTMENT
STORMWATER DIVISION BUDGET SUMMARY
The Fiscal Year 2003-2004 adopted budget for the Stormwater Utility is $798,918. This compares to the 2002-03
projected expenditures of $895,312, a decrease of $96,394 or 10.8%.
Amended Projected
FY 00-01 FY 01-02 FY 02-03 FY 02-03 Proposed
Actual Actual Budget Expenditures FY 03-04 Difference
Personal Services 0 0 513,437 514,182 525,423 11,241
Operating Expenses 0 0 243,951 251,721 264,495 12,774
Capital Outlay 0 0 129,409 129,409 9,000 (120,409)
Total 0 0 886,797 895,3.12 798,918 (96,394)
Fiscal Year 2003-04 Adopted Budget:
Major Current Level Changes from
2002-03 Projected Expenditures: Difference
1. Personal Services -Increase - 3% increase for exempt management employees, 3% increase for
CWA employees (contract negotiations are in process also, one transfer offset by upgrades affect
decrease) offset by an estimated 15% increase in Health Insurance and an increase in deferred
compensation and worker's compensation premiums which is wage driven. 11,241
2. Operating Expenses -Net increase results from an increase in Pest and Weed Control for the
implementation of an in-house vegetation spraying program, engineering fees, cell phones, and gas and
oil, offset by decreases in Sod and Cement, R&M Operating Equipment, and trash pickup due to new
Franchise Agreement. 12,774
3. Capital Outlay -Decrease -due to needed equipment purchased in prior year with no significant
equipment requirements in current year. (120,409)
PERSONAL SERVICES SCHEDULE
STORMWATER UTILITY DIVISION
Projected Adopted
pay Position Years Expense Budget
Position Ran a Grade 01-02 02-03 03-04 FY 02-03 FY 03-04
Stormwater Engineer 43,595/78,738 37E 0.00 1.00 1.00 44,600 44,910
Maintenance Supervisors 26,570/47,989 25 0.00 3.00 2.00 94,000 72,000
Maintenance Worker III 22,001/39,736 18 0.00 4.00 6.00 120,000 169,500
Maintenance Worker II 20,772/37,516 16 0.00 3.00 2.00 66,000 43,000
Maintenance Worker I 19,160/35,298 14 0.00 1.00 1.00 21,500 19,000
0.00 12.00 12.00
TOTAL SALARIES 346,100 348,410
Overtime 5,191 4,500
FICA Taxes 26,904 27,082
Clothing Allowance 1,154 1,100
Deferred Compensation 31,653 31,861
Group Health Insurance Premium 53,563 61,276
Dependant Health Ins Premium 10,976 12,622
Employee Assistance Program 276 276
Worker's Comp Insurance 38,365 38,296
Total Personal Services 514,182 525,423
65
CITY OF SEBASTIAN, FLORIDA 2003/2004 ANNUAL BUDGET
CAPITAL OUTLAY SCHEDULE
Priority
Number Descriation
1 Brush Truck Bed Replacement
2 Spreader Box
3 Kaiser Excavator
4 Small Pickup
5 Skid Loader with Sepi-head
6 Menzi Muck
7 Pickup Truck
8 Dozer
9 Dump Truck
10 Computer
11 Badger Replacement
EXPENDITURES PER FISCAL YEAR
2003-04 2004-OS 2005-06 2006-07 2007-08 TOTAL
5,000 55,000 60,000
4,000 4,000
160,000 160,000
14,000 14,000
46,500 46,500
120,000 120,000
18,000 18,000 36,000
110,000 110,000
120,000 120,000
1,560 1,560
___ 225,000 225,000
Equipment purchased in prior year:
Pickup Truck 15,123
(1) Laptop Computer 1,515
Johe Deere Tractor 95,261
Mini Excavator 17,510
129,409
Engineering Stormwater Utility Division -
Per Capita Level of Service Costs
50.00
~ 40.00
j 30.00
.c° 20.00
0
Q 10.00
0.00
FY 96/97 FY 97/98 FY 98/99 FY 99/00 FY 00/O1 FY 01/02 FY 02/03 FY 03/04
Fiscal Year
66
CITY OF SEEASTIAN, FLORIDA 2003-2004 ANNUAL EUDGET
ENGINEERING DEPARTMENT
Code: 010051
t
1
Account
Number Description
FY 00/O1
Actual
FY 01/02
Actual
FY 02/03
Budget Actual
to
3/31/03
FY 02/03
Proiected FY 03/04
Adopted
Budget
PERSONAL SERVICES
511200 Regular Salaries 194,225 225,733 265,500 117,754 260,500 251,450
511400 Overtime 2,868 3,226 4,000 2,237 2,000 2,000
512100 FICA Taxes 15,581 16,299 20,617 8,317 20,617 19,420
512215 Clothing Allowance 400 400 400 400 400
512225 Deferred Compensation 15,808 16,113 20,826 9,777 20,682 21,357
512301 Group Health Insurance Premium 17,951 22,549 25,941 13,220 25,941 31,180
512305 Dependant Health Ins Premium 3,844 6,173 9,074 4,536 9,074 10,435
512309 Employee Assistance Program 119 127 161 69 161 161
512400 Worker's Comp Insurance 38,328 28,505 38,328 40,114
TOTAL PERSONAL SERVICES 250,396 290,620 384,847 184,815 377,703 376,517
OPERATING EXPENDITURES
533150 Engineering Services 250 3,196 3,000 0 3,000 500
533480 Temporary Employment Service 1,141 5,000 5,000
534000 Travel and Per Diem 1,052 177 2,000 603 1,500 1,500
534101 Telephone 1,159 956 1,010 333 667 300
534105 Cellular Telephone 0 920 1,980 1,728 3,456 3,000
534120 Postage 133 361 455 277 200 150
534130 Express Mail 30 52 100 54 100 75
534310 Electric 1,278 440 960 1,200
534620 R & M-Vehicles 2,468 1,341 2,200 393 1,200 1,200
534630 R & M -Office Equipment 271 154 250 149 203 594
534640 R & M-Operating Equipment 413 44 500 60 300 300
534650 R & M-Radio 106 220 300 0 300 250
535200 Departmental Supplies 5,435 5,538 4,000 3,669 6,000 4,500
535210 Computer Supplies 302 1,126 617 558 300 1,387
535230 Small Tools and Equipment 666 1,011 500 491 690 700
535260 Gas and Oil 3,970 2,127 3,168 1,416 3,168 3,000
535270 Uniforms and Shoes 412 410 333 181 500 600
535410 Dues and Memberships S49 158 1,000 268 200 800
535420 Books and Publications 500 272 500 209 290 250
535450 Training and Education 1,174 1,487 3,000 0 3,000 1,500
TOTAL OPERATING EXPENDITURES 18,890 19,550 26,191 11,970 31,034 26,806
CAPITAL OUTLAY
606400 Vehicles and Equipment 8,714 13,025 1,560 1,515 1,515 34,000
TOTAL CAPITAL OUTLAY 8,714 13,025 1,560 1,515 1,515 34,000
TOTAL ENGINEERING 278,000 323,195 412,598 198,300 410,252 437,323
CITY OF S~
' ENGINEERING DEPART
STORMWATER UTILIT
Code: 010053
1
1
CIS
1
Account
Number Des
PERSONAL SERVICES
511200 Regular Salaries
511400 Overtime
512100 FICA Taxes
512215 Clothing Allowan
512225 Deferred Compen
512301 Group Health Insi
512305 Dependant Health
512309 Employee Assista
512400 Worker's Comp Ir
TOTAL PERSONAL SERV.
OPERATING EXPENDITU
533150 Engineering Servi
533420 Pest/Weed Contrc
533425 Contract Mowing
534000 Travel and Per Di
534101 Telephone
534105 Cellular Telephon
534120 Postage
534130 Express Mail
5343 ] 0 Electric
534320 Water/Sewer
534380 Trash Pickup/Hau
534400 Rents and Leases
534420 Equipment Lease:
534620 R & M-Vehicles
534630 R & M -Office E.
534640 R & M-Operating
534650 R & M-Radio
535200 Deparhnental Sup
535210 Computer Supplie
535230 Small Tools and F
535260 Gas and Oil
535270 Uniforms and Shc
535275 Safety Equipment
535310 Road Materials &
535320 Sod
535350 Cement
535355 Culvert Pipe _ ___ _ _ __ __ ___ __,___
535410 Dues and Memberships 300 108 300 300
535420 Books and Publications 200 200 200
535450 Training and Education 3,500 3,500 3,500
TOTAL OPERATING EXPENDITURES 0 0 243,951 88,277 251,721 264,495
CAPITAL OUTLAY
606400 Vehicles and Equipment 129,409 16,638 129,409 9,000
TOTAL CAPITAL OUTLAY 0 0 129,409 16,638 129,409 9,000
TOTAL STORMWATER UTILITY 0 0 886,797 334,786 895,312 798,918
1
r
ITY OF SEBASTIAN, FLORIDA 2003/2004 ANNUAL BUDGET
PUBLIC WORKS DEPARTMENT
ROADS AND MAINTENANCE DIVISION
The Roads and Maintenance Division is responsible for the repair and maintenance of the public streets and right-of-
ways, all City-owned facilities and the administration of several contracts related to maintaining these facilities, and
public infrastructures such as, docks, piers, boat ramps, and sidewalks, as well as, provide heavy construction support
to other departments as needed.
FISCAL YEAR 2003 ACCOMPLISHMENTS
/ Completion of Veterans Memorial.
/ Riverview Park Land Clearing.
/ Land clearing of Good Guys Properly.
/ Began the renovation of the Community Center.
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umann
a
Removed land bridge and leveled ground in preparation for new wooden bridge and dock at Sc
/ Cleared back the Right-of--Way in Unit 1 1.
/ Assisted other departments with projects and requests.
FISCAL YEAR 2004 GOALS AND OBJECTIVES
I - Establish re ular maintenance ro am for city buildings.
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- Establish regular maintenance program for city structures, docks, piers and ramps.
- Improve street maintenance program for potholes, edging, sweeping, vacuuming, curbing and sidewalks.
- Continue assisting other departments as needed.
- Continue in-house training program.
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67
CITY OF SEBASTIAN, FLORIDA 2003/2004 ANNUAL BUDGET
PERFORMANCE MEASURES
Performance Indicators Actual
2000/2001 Actual
2001/2002 Budget
2002/2003 Projected
2003/2004
Miles of Paved Roads 150.5 150.5 150.5 150.5
Parking Lots Maintained 9 9 10 10
Miles of Swales 280 280 N/A N/A
Linear Feet of Swales Reconstructed 12,258 8,400 N/A N/A
Miles of Ditches Maintained 50 50 N/A N/A
Catch Basins and Culverts Maintained 225 248 N/A N/A
# of Facilities and Sites Maintained 39 39 41 41
Total Square Footage Maintained 60,328 60,328 61,416 61,416
Total # of Work Orders Completed 296 350 525 650
Total Building Expense per Square Foot 0.00 0.00 0.00 0.00
PROGRAM BUDG ET DESCRIPTION FOR THE ROADS AND MAINTENANCE DIVISION
STAFFING NATURE OFACTIVITY
02-03 03-04 03-04
30.00% 30.00% Streets and Alleyways -Maintain 150 miles of paved streets. Maintain 7 (seven) municipall
owned parking areas. Perform repairs to streets and roadways that are damaged due to
deterioration.
25.00% 25.00% Property Maintenance -Provide continuous maintenance and repair to all City buildings an
facilities. These maintenance and repair activities are in the following disciplines:
Design/Construction, Electrical, Painting, Plumbing, Cabinetry, Carpentry, and Genera
Maintenance.
15.00% 15.00% Janitorial Services -Perform duties such as supporting community activities and moving offices,
furniture and providing janitorial services for all City facilities.
10.00% 10.00% General Infrastructure Maintenance -Maintenance of two docks and piers, two boat ramps,
and twenty miles of sidewalks.
10.00% 10.00% General Administration -Preparation of budget, update service records. Maintain equipmen
records. Review contracts and construction drawings on City Contract work. Meet with public as
necessary. Coordinate employee training and education.
10.00% 10.00% Assisting other City Departments -Lift heavy material with cranes, repair roadways an
sidewalks following storm damage, transport heavy equipment and supplies to work-sites an
grade parks and ballfields.
100.00% 100.00%
68
ITY OF SEBASTIAN, FLORIDA 2003/2004 ANNUAL BUDGET
PUBLIC WORKS llL+'YAK'1'ML1V'1'
ROADS AND MAINTENANCE DIVISION BUDGET SUMMARY
e isca ear - a opte u get or t e oa s an amtenance w~s~on is is compares tot e
2002-03 projected expenditures of $860,247, a decrease of $21 ,965 or 2.6%.
Amended Projected
FY 00-01 FY O 1-02 FY 02-03 FY 02-03 Adopted
Actual Actual Budget Expenditures FY 03-04 Difference
Personal Services >
Operating Expenses 251,328 245,620 133,795 140,074 ]39,379 (695)
Capital Outlay 45,108 83,246 35,849 34,808 16,500 (18,308)
Total
Fiscal Year 2003-04 Adopted Budget:
Major Current Level Changes from
2002-03 Projected Expenditures: Difference
1. Personal Services -Decrease -due to one unfilled position, offset by a 3% increase for exempt
management employees, 3% increase for CWA employees (contract negotiations are in process also, one
unfilled position affect decrease) offset by, an estimated 15% increase in Health Insurance and an increase
in deferred compensation and worker's compensation premiums which is wage driven. (2,962)
2. Operating Expenses -Net decrease results from an increase in scheduled outside janitorial service and
electric costs, offset by a decrease in building maintenance for a one time repair to the bathrooms, repairs,
supplies and other maintenance costs.. (695)
3. Capital Outlay -Decrease -due to needed equipment purchased in prior year with a replacement
maintenance vehicle requested for the current year. (18,308)
69
CITY OF SEBASTIAN, FLORIDA 2003/2004 ANNUAL BUDGET
PERSONAL SERVICES SCHEDULE
ROADS AND MAINTENANCE DIVISION
Projected Adopted
Pay Position Years Expense Budget
Position Ranee Grade 01-02 02-03 03-04 FY 02-03 FY 03-04
Public Works Director 56,667/102,347 84E 1.00 1.00 1.00 64,800 66,700
Public Works Superintendent 38,952/70,351 35E 1.00 1.00 1.00 46,400 47,700
Administrative Assistant 22,911/41,380 20 1.00 0.00 0.00 - -
PW Operations Coordinator 26,570/47,989 25 0.00 1.00 1.00 36,500 38,500
Maintenance Supervisors 26,570/47,989 25 5.00 2.00 2.00 58,500 63,000
Maintenance Worker III 21,569/38,956 18 5.00 2.00 2.00 53,500 56,500
Maintenance Worker II 20,365/36,781 16 6.00 2.00 3.00 75,500 80,000
Maintenance Worker I 19,160/34,606 14 7.00 5.00 4.00 97,000 100,000
Administrative Aide 20,772/37,516 6B 1.00 1.00 1.00 29,000 -
Clerical Assistant II (P/T) 9,852/17,795 15 0.50 0.50 0.50 13,500 14,000
TOTAL SALARIES 474,700 466,400
Overtime 8,100 4,000
FICA Taxes 37,011 36,062
Clothing Allowance 1,000 1,000
Deferred Compensation 42,327 41,166
Group Health Insurance Premium 67,150 71,832
Dependant Health Ins Premium 21,630 25,826
Employee Assistance Program 345 323
Worker's Comp Insurance 33,102 35,794
'Total Personal Services ,
Note: Drainage function reorganized to Stormwater Utility Division under Engineering Department.
CAPITAL OUTLAY SCHEDULE
Priority EXPENDITURES PER FISCAL YEAR
Number Description 2003-04 2004-OS 2005-06 2006-07 2007-08 TOTAL
1 Replacement Truck 16,500 22,000 38,500
2 Brush Truck 90,000 90,000
3 Recycler 250,000 250,000
~, 4 Computer 2,710 2,710
16.500 250.000 22.000 92.710 _ ~R 1 21 n
Equipment purchased in prior year:
Laptop Computer $ 1,515
Tracks for Bobcat 3,995
Power Lift 586
Pick Up Truck 15,394
Computer 811
$ 22,301
70
CITY OF SEBASTIAN, FLORIDA 2003/2004 ANNUAL BUDGE
Public Works -Roads and Maintenance Division -
Per Capital Level of Service Costs
~ 100.00
~, 50.00
0
Q 0.00
FY 96/97 FY 97/98 FY 98/99 FY 99/00 FY 00/O1 FY 01/02 FY 02/03 FY 03/04
71
ITY OF SEBASTIAN, FLORIDA 2003/2004 ANNUAL BUDGE
PUBLIC WORKS DEPARTMENT
PARKS AND RECREATION DIVISION
The Parks and Recreation Division is responsible for all maintenance and upkeep of the City parks and landscape areas
of City properties. Responsibilities include trash removal in 11 parks and 2 boat ramps and piers, landscape
maintenance, tree maintenance, planting and removal, maintenance and care of hedges, annuals and trees, provision for
tree trimming and removal of trees within the City-owned right-of--ways. Additionally, Parks assists in repairs to the
playground/picnic facilities to assure safety and appearance for the citizens, leagues, clubs, and visitors and provides
daily maintenance to 7 baseball/softball fields and football/soccer fields. In addition, the division is responsible for all
irrigation of the City-owned parks and landscaped areas. Maintains medians on U.S. land Schumann Drive. Provides
active recreation at the Community Center.
FISCAL YEAR 2003 ACCOMPLISHMENTS
/ Implemented Recreation Programs at Community Center.
/ Improved landscaping in medians and Parks.
/ Installed new picnic tables, benches and trash receptacles in Parks.
/ Developed new Parks.
/ Eradicated pepper trees on City property.
/ Improved maintenance and beautification in all Parks.
/ Upgraded irrigation systems throughout the City.
FISCAL YEAR 2004 GOALS AND OBJECTIVES
- Continue quality maintenance and beautification.
- Develop new Parks.
- Improve landscaping in Parks and City properties.
- Continue pepper tree eradication on city properties.
- Continue to provide and improve active recreation programs at the Community Center.
PERFORMANCE MEASURES
Performance Indicators Actual
2000/2001 Actual
2001/2002 Budget
2002/2003 Projected
2003/2004
Right-of--way Mowing 150 Miles 150 Miles N/A N/A
Large Park Areas 46 Acres 46 Acres 39 Acres 69 Acres
Sports Complex 14 Acres 14 Acres 14 Acres 14 Acres
City Grounds 7 Acres 7 Acres 7 Acres 7 Acres
Medians and Walkways 4 miles 4 miles 5 miles 5 miles
Ditch Mowing 50 miles 50 miles N/A N/A
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~ITY OF SEBASTIAN, FLORIDA 2003/2004 ANNUAL BUDGE7
PROGRAM BUDGET DESCRIPTION FOR THE PARKS AND RECREATION DIVISION
- 03-04
50.00% 65.00% Parks -Mow, weed, and edge 50 acres of park land and 9 park locations. Remove trash at al
parks to maintain maximum cleanliness. Fertilization and chemical control of weeds an
5.00% 5.00% Active Recreation -Provide fitness gymnastic, yoga and tae kwon do programs at the
Communi Center.
10.00% 5.00% Play~rounds -Repair and maintain equipment at 3 playground areas.
15.00% 15.00% Ballfields -Fertilization and Pest Control, drag, rake, mow, remove trash, and maintai
facilities at 8 organized-play fields to maintain a safe area of play.
10.00% 5.00% Landscapine -Trimming, removal, and replacement of trees, plants and sod on all Ci
ro erties.
10.00% 5.00% Structural Repairs and IrriEation -Maintain, repair andlor replace buildings, structures an
100.00% 100.00%
PUBLIC WORKS DEPARTMENT
PARKS AND RECREATION DIVISION BUDGET SUMMARY
The Fiscal Year 2003-2004 adopted budget for Parks & Rec is $694,297. This compares to the 2002-03 projected
expenditures of $694,297, a decrease of $1,447.00 or 0.2%.
Amended Projected
FY 00-01 FY 01-02 FY 02-03 FY 02-03 Adopted
Actual Actual Budget Expenditures FY 03-04 Difference
Personal Services 363,625 436,002 503,520 517,873 561,460 43,587
Operating Expenses 109,666 144,479 163,149 135,071 108,237 (26,834)
Capital Outlay 14,079 33,025 45,762 42,800 24,600 (18,200)
Total 487,370 613,506 712,431 695,744 694,297 (1,447)
Fiscal Year 2003-04 Adopted Budget:
Major Current Level Changes from
2002-03 Projected Expenditures: Difference
1. Personal Services -Increase - 3% increase for exempt management employees, 3% increase for
CWA employees (contract negotiations are in process and an increase in personnel of one (1)
Maintenance Worker I position) offset by, an estimated 15% increase in Health Insurance and an
increase in deferred compensation and worker's compensation premiums which is wage driven. 43,587
2. Operating Expenses -Net decrease results from a decrease in other contractual services, trash pick-
up (Franchise agreement), r&m grounds maintenance and parks facilities and small tools and equipment
following several one-time charges in prior year, offset by increases in electric, water & sewer and gas
& oil following increases in number of parks. (26,834)
3. Capital Outlay -Decrease -due to one additional truck for servicing additional parks, as well as
one mower for additional parks. (18,200)
73
CITY OF SEBASTIAN, FLORIDA 2003/2004 ANNUAL BUDGET
PERSONAL SERVICES SCHEDULE
PARKS AND REC DIVISION
Projected Adopted
Pay Position Years Expense Budget
Position Range Grade - - - FY 02-03 FY 03-04
Parks Superintendent 38,952/70,352 35E 1.00 1.00 1.00 38,100 40,200
Parks Supervisor 26,570/47,989 25 1.00 1.00 1.00 32,500 33,500
Foreman 22,911/43,449 20 2.00 2.00 2.00 55,500 58,000
Maintenance Worker III 21,569/40,904 18 2.00 0.00 0.00 - -
Maintenance Worker II 20,365/37,516 16 3.00 4.00 4.00 96,000 77,500
Maintenance Worker I 19,160/35,298 14 2.00 3.00 4.00 62,500 103,500
Recreation Leader 18,614/33,620 13 0.00 1.00 1.00 25,000 26,000
Skate Park Attendants°~ 3.00 3.00 3.00 20,000 32,000
Recreation Aids°~ 0.00 1.50 1.50 16,500 6,500
TOTAL SALARIES 346,100 377,200
', Overtime 6,000 6,000
FICA Taxes 27,012 29,391
Clothing Allowance 1,000 1,000
!~ Deferred Compensation 28,494 31,113
Group Health Insurance Premium 53,529 66,348
Dependant Health Ins Premium 21,302 12,035
Employee Assistance Program 276 300
Worker's Comp Insurance 34,160 38,073
'Total Personal Services ,
(1) Position years represents full time equivalent positions. For Recreation Aides, 3.00 equals six temporary
part-time positions, or 3.00 full time equivalent positions.
CAPITAL OUTLAY SCHEDULE
Priority EXPENDITURES PER FISCAL YEAR
Number Description 2003-04 2004-05 2005-06 2006-07 2007-08 TOTAL
1 Pickup Truck (2) 16,000 16,000 60,000 92,000
2 Mowers for new parks (2) 7,000 7,000 30,000 44,000
3 Trailer 1,600 1,600
4 Mower for BSSC 25.000 25,000
24,600 48,000 30,000 60,000 - 162,600 ~
Equipment purchased in prior year:
2 Pick up Trucks $ 30,788
Gymnastic Equipment 4,211
$ 34,999
Public W orks -Parks & Recreation Division Per Capita Level of Service Costs
60
00
~ .
4
j 0.00
20.00
Q
0.00
FY 96/97 FY 97/98 FY 98/99 FY 99/00 FY 00/01 FY 01/02 FY 02/03 FY 03/04
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CITY OF SEBASTIAN, FLORIDA 2003/2004 ANNUAL BUDGET
PUBLIC WORKS DEPARTMENT
CEMETERY DIVISION
The Cemetery Division is responsible for the maintenance, upkeep, and beautification of the Sebastian Cemetery that
encompasses 9.34 acres of grass, trees, and hedges that are under a perpetual care clause purchased along with burial
spaces by Sebastian residents. The staff is responsible for the location of burial sites for sales, interrunent, and
' assistance in locating burial spaces of family members and friends, as well as staff from funeral homes and monument
companies.
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FISCAL YEAR 2003 ACCOMPLISHMENTS
/ Columbariums completed.
/ In process of getting new benches for columbariums.
/ In process of updating Cemetery Software system.
FISCAL YEAR 2004 GOALS AND OBJECTIVES
- Maintain and take care of the Cemetery.
- Purchase new truck.
PFRF(1RMANf'~i', MF,A~ITRFR
Performance Indicators Actual
2000/2001 Actual
2001/2002 Budget
2002/2003 Projected
2003/2004
Cremains, including niches 31 30 37 35
Burials 41 32 34 39
Total cost of burials $ 2,267.97 $ 2,265.52 $ 2,384.35 $ 2,815.00
Per burial cost $ 55.32 $ 70.80 $ 70.13 $ 72.18
BUDGET DESCRIPTION FOR THE CEMETERY DIVISION
03/04
100.00% 100.00% Cemetery Ground Maintenance -Maintain 9.34 acres of grounds through improved schedu
of mowing, trimming, and general cleanup. Assist with sales and locations of burial spaces
assist citizens and visitors in locating burial spaces of family members and friends. Removal
trimming of unsightly trees to enhance appearance and increase safety. Continue to a~
chemicals and fertilizer to improve the overall appearance of the Cemetery. Peri
beautification projects such as planting trees and bushes to enhance appearance.
100.00% 100.00%
75
CITY OF SEBASTIAN, FLOffiDA 2003/2004 ANNUAL BUDGET
PUBLIC WORKS DEPARTMENT
CEMETERY DIVISION BUDGET SUMMARY
The Fiscal Year 2003-2004 adopted budget for the Cemetery is $136,408. This compares to the 2002-03 projected
expenditures of $116,214, an increase of $20,194 or 17.4%.
Amended Projected
FY 00-01 FY 01-02 FY 02-03 FY 02-03 Adopted
Actual Actual Budget Expenditures FY 03-04 Difference
Personal Services 72,619 72,577 95,726 97,443 103,321 5,878
Operating Expenses 12,141 15,289 19,938 18,771 16,587 (2,184)
Capital Outlay 1,188 0 0 0 16,500 16,500
Total 85,948 87,866 115,664 116,214 136,408 20,194
Fiscal Year 2003-04 Adopted Budget:
Major Current Level Changes from
2002-03 Projected Expenditures: Difference
1. Personal Services -Increase - 3% increase for CWA employees (contract negotiations are in
process ), an estimated 15% increase in Health Insurance and an increase in deferred compensation and
worker's compensation premiums which is wage driven. 5,878
2. Operating Expenses -Net decrease results from a decrease in r&m grounds maintenance, small
tools and equipment, and r&m-vehicles, offset by increases in electric and departmental supplies (for
burial markers). (2,184)
3. Capital Outlay -Increase -due to the replacement of the Cemetery maintenance truck. 16,500
PERSONAL SERVICES SCHEDULE
CEMETERY DIVISION
Projected Adopted
Pay Position Years Expense Budget
Position Range Grade FY 02-03 FY 03-04
Cemetery Supervisor 26,570/47,989 25 1.00 1.00 1.00 39,500 42,500
Maintenance Worker I 19,160/35,299 14 1.00 1.00 1.00 25,500 27,000
TOTAL SALARIES 65,000 69,500
Overtime 770 879
FICA Taxes 5,047 5,399
Clothing Allowance 200 200
Deferred Compensation 5,937 6,352
Group Health Insurance Premium 8,963 10,274
Dependant Health Ins Premium 4,609 3,325
Employee Assistance Program 46 46
Worker's Comp Insurance 6,871 7,346
Total Personal Services
76
ITY OF SEBASTIAN, FLORIDA 2003/2004 ANNUAL BUDGET
CAPITAL OUTLAY SCHEDULE
Priority EXPENDITURES PER FISCAL YEAR
Number Description 2003-04 2004-05 2005-06 2006-07 2007-08 TOTAL
1 Pickup Truck 16,500 16,500
Public Works Department -Cemetery Division
Per Capita Level of Service Costs
77
CITY OF SEBASTIAN, FLORIDA 2003/2004 ANNUAL BUDGE
CITYOF
SEBASTI~
HOME OF PELICAN ISLAND
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78
ITY F EBA TIAN FLORIDA 2003-2004 ANNUAL BUDGET
C ~ S S ,
PUBLIC WORKS DEPARTMENT
ROADS AND MAINTENANCE DIVISION
Code: 010052
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Account
Number Description
FY 00/O1
Actual
FY 01/02
Actual
FY 02/03
Budget Actual
to
3/31/03
FY 02/03
Proiected FY 03/04
Adopted
Bud et
PERSONAL SERVICES
511200 Regular Salaries 623,590 699,446 474,700 218,065 474,700 466,400
511400 Overtime 15,717 24,353 10,800 6,171 8,100 4,000
512100 FICA Taxes 48,677 52,960 37,217 16,240 37,011 36,062
512215 Clothing Allowance 0 2,000 1,000 700 1,000 1,000
512225 Deferred Compensation 54,318 63,561 42,570 19,624 42,327 41,166
512301 Group Health Insurance Premium 79,314 106,972 67,091 32,559 67,150 71,832
512305 Dependant Health Ins Premium 22,629 29,952 21,702 10,252 21,630 25,826
512309 Employee Assistance Program 587 637 345 180 345 323
512400 Worker's Comp Insurance 0 0 32,046 23,833 33,102 35,794
TOTAL PERSONAL SERVICES 844,832 979,881 687,471 327,624 685,365 682,403
OPERATING EXPENDITURES
533400 Other Contractual Services 5,848 5,238 2,370 1,484 2,370 32,500
533410 Environmental Services 3,006 368 600 350 368 300
533415 3anitorial Services 400 409 1,300 0 450 450
533420 Pest/Weed Control/Mowing 14,647 25,172 1,200 616 1,152 1,152
534000 Travel and Per Diem 3,607 3,195 3,600 1,993 3,500 3,250
534101 Telephone 2,016 1,239 1,352 301 1,402 625
534105 Cellular Telephone 1,116 1,343 2,046 1,374 2,747 3,938
534120 Postage 103 96 125 23 100 100
534310 Electric 9,401 5,970 7,954 4,130 7,954 10,520
534320 Water/Sewer 3,068 5,293 1,924 631 1,924 1,924
534380 Trash Pickup/Hauling, Etc. 8,806 1,121 5,670 2,215 5,670 2,500
534400 Rents and Leases 1,980 14,154 990 495 1,000 990
534410 Pagers 278 2,104 124 0 0 0
534420 Equipment Leases 1,282 0 1,500 113 1,500 1,500
534610 R & M -Buildings 19,236 10,974 25,500 13,196 25,500 7,000
534620 R & M-Vehicles 10,248 2,793 3,000 1,548 4,000 2,850
534630 R & M-Office Equipment 196 3,745 150 5 0 591
534640 R & M-Operating Equipment 25,514 39,644 9,903 8,610 15,350 15,350
534650 R & M-Radio 1,181 1,098 1,600 646 1,600 1,300
535200 Departmental Supplies 14,226 15,748 6,665 5,997 6,965 6,998
535210 Computer Supplies 0 0 0 0 0 591
535220 Cleaning Supplies 6,343 6,820 7,500 4,219 7,500 7,500
1535230 Small Tools and Equipment 13,107 10,589 6,000 4,145 7,000 4,500
535250 Building Supplies 2,679 2,401 2,500 545 2,500 1,200
535260 Gas and Oil 26,164 24,143 13,934 6,355 11,142 11,500
535270 Uniforms and Shoes 7,234 7,040 5,038 1,713 4,950 4,950
535275 Safety Equipment 1,908 1,355 1,000 361 1,000 1,000
535310 Road Materials & Supplies 24,963 12,521 5,000 3,631 5,000 5,000
535320 Sod 17,211 21,445 2,000 0 2,500 0
535350 Cement 12,634 15,081 8,000 5,037 10,000 5,000
535355 Culvert Pipe 8,629 1,183 0 0 0 0
535410 Dues and Memberships 210 276 300 279 280 300
535420 Books and Publications 493 175 450 193 350 250
535450 Training and Education 3,594 2,887 4,500 370 4,300 3,750
TOTAL OPERATING EXPENDITURES 251,328 245,620 133,795 70,575 140,074 139,379
CAPITAL OUTLAY
606400 Vehicles and Equipment 45,108 83,246 .35,849 26,101 34,808 16,500
TOTAL CAPITAL OUTLAY 45,108 83,246 35,849 26,101 34,808 16,500
TOTAL ROADS & DRAINAGE 1,141,268 1,308,747 857,115 424,300 860,247 838,282
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CITY OF SEEASTIAN, FLORIDA 2003-2004 ANNUAL EUDGET
PARKS AND RECREATION DIVISION
Code: 010057
Account
Number Description
FY 00/Ol
Actual
FY 01/02
Actual
FY 02/03
Budget Actual
to
3/31/03
FY 02/03
Pro'ected FY 03/04
Adopted
Budget
PERSONAL SERVICES
511200 Regular Salaries 272,650 318,567 343,000 154,977 346,100 377,200
511400 Overtime 4,643 7,423 6,000 3,347 6,000 6,000
512100 FICA Taxes 21,299 23,718 26,775 11,804 27,012 29,391
512215 Clothing Allowance 1,000 1,100 1,100 1,000 1,000
512225 Deferred Compensation 23,032 26,076 28,215 11,462 28,494 31,113
512301 Group Health Insurance Premium 34,518 45,597 53,529 22,958 53,529 66,348
512305 Dependant Health Ins Premium 7,245 13,369 10,465 3,968 21,302 12,035
512309 Employee Assistance Program 238 252 276 134 276 300
512400 Worker's Comp Insurance 34,160 25,405 34,160 3 8,073
TOTAL PERSONAL SERVICES 363,625 436,002 503,520 235,155 517,873 561,460
OPERATING EXPENDITURES
533400 Other Contractual Services 1,400 586 14,200 2,564 7,000 6,000
533425 Pest/Weed Control/Mowing 32,854 0 0 0
534000 Travel and Per Diem 868 527 1,450 0 1,450 1,000
534101 Telephone 2,823 2,176 4,716 4,337 4,272 4,200
534105 Cellular Telephone 459 720 777 926 1,554 1,380
534120 Postage 45 45 0
534130 Express Mail Charges 19 19 0
534310 Electric 25,839 28,590 31,696 15,687 31,374 34,866
534320 Water/Sewer 2,187 1,955 2,520 669 1,337 2,520
534380 Trash Pickup/Hauling, Etc. 2,957 3,291 5,000 1,571 3,141 1,000
534410 Beepers and Pagers 85 0 0 0
534420 Equipment Leases 882 531 600 69 300 300
534620 R & M-Vehicles 3,134 1,947 3,000 872 1,755 2,000
534630 R & M-Office Equipment 131
534640 R & M-Operating Equipment 18,189 19,815 18,000 5,163 9,780 10,000
534650 R & M-Radio 499 649 1,000 248 493 500
534680 R & M -Irrigation Systems 2,220 3,718 2,500 1,900 3,000 2,500
534681 R & M -Fencing 1,212 1,611 1,400 16 800 800
534685 R & M -Grounds Maintenance 11,173 10,174 16,000 6,885 13,770 9,470
534686 R & M -Parks Facilities 10,499 9,186 16,500 4,727 16,500 7,000
534700 Printing and Binding 1,100 129 300 400
535200 Departmental Supplies 890 772 2,731 2,196 2,731 1,000
535220 Cleaning Supplies 224 162 300 454 907 800
535221 Fertilizer/Chemical Supplies 4,634 7,908 7,000 5,598 7,000 6,700
535230 Small Tools and Equipment 779 1,686 13,308 10,861 13,308 2,000
535260 Gas and Oil 12,028 11,616 11,943 5,121 7,764 9,000
535270 Uniforms and Shoes 3,026 2,970 3,588 1,502 3,001 3,100
535275 Safety Equipment 0 2,000 22 2,000 700
535410 Dues and Memberships 445 388 370 228 370 370
535420 Books and Publications 70 177 100 0 100 0
535450 Training and Education 660 169 1,350 0 1,000 500
TOTAL OPERATING EXPENDITURES 109,666 144,479 163,149 71,809 135,071 108,237
CAPITAL OUTLAY
606400 Vehicles and Equipment 14,079 33,025 45,762 34,999 42,800 24,600
TOTAL CAPITAL OUTLAY 14,079 33,025 45,762 34,999 42,800 24,600
TOTAL PARKS AND REC 487,370 613,506 712,431 341,963 695,744 694,297
CITY OF SEEASTIAN, FLORIDA 2003-2004 ANNUAL EUDGET
' CEMETERY DIVISION
Code: 010059
t
i
Account
Number Description
FY 00/Ol
Actual
FY 01/02
Actual
FY 02/03
Budget Actual
to
3/31/03
FY 02/03
Proiected FY 03/04
Adopted
Budget
PERSONAL SERVICES
511200 Regular Salaries 54,827 54,430 65,000 29,997 65,000 69,500
511400 Overtime 852 1,499 770 408 770 879
512100 FICA Taxes 4,349 4,172 5,047 2,223 5,047 5,399
51221 S Clothing Allowance 200 200 200 200 200
512225 Deferred Compensation 4,732 4,736 5,937 2,737 5,937 6,352
512301 Group Health Insurance Premium 6,035 6,345 8,963 4,431 8,963 10,274
512305 Dependant Health Ins Premium 1,778 1,151 2,892 1,446 4,609 3,325
512309 Employee Assistance Program 46 44 46 23 46 46
512400 Worker's Comp Insurance 6,871 5,110 6,871 7,346
TOTAL PERSONAL SERVICES 72,619 72,577 95,726 46,575 97,443 103,321
OPERATING EXPENDITURES
534101 Telephone 561 607 697 284 590 650
534110 Internet Access 1,440 459 1,440 1,520
534310 Electric 1,820 1,598 1,784 656 1,224 1,380
534420 Equipment Leases 0 318 98 318 170
534610 R & M -Buildings 70 5 203 0 203 250
534620 R & M-Vehicles 358 311 540 301 540 200
534630 R & M -Office Equipment 88 21 105 0 105 105
534640 R & M-Operating Equipment 1,922 1,928 1,500 482 1,500 1,631
534650 R& M-Radio 0 0 285 0 285 285
534685 R & M -Grounds Maintenance 2,935 5,802 6,652 1,380 6,302 4,760
535200 Departmental Supplies 1,906 1,966 2,770 1,331 2,770 3,058
535210 Computer Supplies 23 236 324 143 324 250
535220 Cleaning Supplies 102 223 350 58 350 250
535230 Small Tools and Equipment 498 881 955 125 955 250
535260 Gas and Oil 920 908 735 361 675 675
535270 Uniforms and Shoes 700 603 675 265 735 738
535275 Safety Equipment 200 124 200 200
535410 Dues and Memberships 195 195 195 195 195 195
535420 Books and Publications 43 5 60 32 60 20
535450 Training and Education 150
TOTAL OPERATING EXPENDITURES 12,141 15,289 19,938 6,294 18,771 16,587
CAPITAL OUTLAY
606400 Vehicles and Equipment 1,188 0 0 0 0 16,500
TOTAL CAPITAL OUTLAY 1,188 0 0 0 0 16,500
TOTAL CEMETERY 85,948 87,866 115,664 52,869 116,214 136,408
1
CITY OF SEBASTIAN, FLORIDA 2003/2004 ANNUAL BUDGET
' GROWTH MANAGEMENT DEPARTMENT
The Growth Management Department provides services to the community by providing information, guidance, and
r interpretation in regard to development regulations and implements policy for a variety of growth management issues.
FISCAL YEAR 2003 ACCOMPLISHMENTS
/ Successfull im lemented Pride in Sebastian award program including issuance of first 8 awards to respective
Y p
1
/ recipients.
Coordinated implementation of expanded Community Redevelopment Agency District.
/ Administered execution of newly drafted Community Redevelopment Agency governing documents.
/ Provided staff support in developing Sebastian's first Historic District(s).
/ Reviewed multiple annexation proposals for land area equaling approximately 145 acres.
/ Updated citywide zoning map to reflect recent rezonings/annexations.
/ Updated citywide future land use map and comprehensive development plan.
/ Provided coordinated review of Site Plan, Subdivision, PUD, Variance, Annexation and Plat applications.
/ Provided timely response to Citizens questions.
/ Reevaluated staff duties and responsibilities and made appropriate adjustments.
' FISCAL YEAR 2004 GOALS AND OBJECTIVES
- Streamline development order application review process.
- Establish new (user-friendly) development order application forms.
- Review annexation proposals consistent with City's annexation policy.
-
- Develop economic development principles for continued economic growth of the Community.
Provide staff support to various City and intergovernmental boards/committees.
- Implement Comprehensive Development Plan.
- Actively promote and develop the Community Redevelopment Agency District.
- Ensure all citizen developers inquiries/complaints are dealt with expeditiously.
1
1
1
1
1
1
PERFORMANCE MEASURES
Performance Indicators Actual
2000/2001 Actual
2001/2002 Budget
2002/2003 Projected
2003/3004
Total major & minor site plan reviews 30 18 25 30
Total administrative approvals 283 285 250 325
Preliminary/final plat approvals 2 8 4 10
Application requests processed 84 90 90 100
Total inquiries handled 6,500 6,250 6,750 6,500
Single family residence reviews 87 90 30 100
Total permits (temporary) issued 11 35 10 40
Division of a single lot 5 14 6 8
Land use and zoning change requests 6 3 8 8
Annexation Requests 2 4
Flood Zone Determinations 75 100
t 79
CITY OF SEBASTIAN, FLORIDA 2003/2004 ANNUAL BUDGET
PROGRAM BUDG ET DESCRIPTION FOR THE GROWTH MANAGEMENT DEPARTMENT
STAFFING NATURE OF ACTIVITY
02-03 03/04 03/04
30.00% 25.00% Public Assistance -Provide zoning and other regulatory information to the public and work with
the public to assure that development is of the highest quality and that all development proposals
are consistent with City Regulations.
20.00% 20.00% Informal Site Plans/Commercial Variances -Work with citizen groups to provide public input
and recommendation to the City Council. These include the Planning and Zoning Board and
other committees and taskforce groups that may be required from time to time. Implement policy
issues that Council has recommended or mandated.
40.00% 35.00% Comprehensive Plannine - Manage, interpret, evaluate, update, and implement the
Comprehensive Plan and other land use, development and preservation plans for the City.
5.00% 5.00% Code Administration - Ensure proper guidance and direction is given in order to enforce the
intent of all a licable Cit codes.
5.00% 5.00% General Administrative -Research various miscellaneous topics and gather information fo
other agencies and/or other departments.
10.00% Economic Develoament - Provide proper direction and guidance for continued
positive/controlled economic growth.
100.00% 100.00%
GROWTH MANAGEMENT DEPARTMENT BUDGET SL~PVIMARY
The Fiscal Year 2003-2004 adopted budget for Growth Management is $220,248. This compares to the 2002-03
projected expenditures of $211,211, an increase of $9,037 or 4.3%.
Amended Projected
FY 00-01 FY 01-02 FY 02-03 FY 02-03 Adopted
Actual Actual Budget Expenditures FY 03-04 Difference
Personal Services ,
Operating Expenses 50,340 45,177 19,691 15,843 17,650 1,807
Capital Outlay 14,949 0 1,560 1,515 0 (1,515)
Total 230,653 218,274 215,512 211,211 220,248 9,037
Year 2003-04 Adopted Budget:
Current Level Changes from
)3 Projected Expenditures: Difference
1. Personal Services -Increase - 3% increase for exempt management employees, 3% increase for
C~TJA employees (contract negotiations are in process) an estimated 15% increase in Health Insurance
and an increase in deferred compensation and worker's compensation premiums which is wage driven. 8,745
2. Operating Expenses -Net increase results from increases in computer supplies, telephone,
cellular phone and departmental supplies, offset by decreases in travel, postage and printing. 1,807
3. Capital Outlay -Decrease -all necessary equipment purchased in prior year. (1,515)
80
ITY OF SEBASTIAN, FLORIDA 2003/2004 ANNUAL BUDGE
PERSONAL SERVICES SCHEDULE
GROWTH MANAGEMENT DEPARTMENT
Pay
Position Range
.,Growth Management Director 54,488/98,411
~~iGrowth Management Manager 36,013/65,044
Zoning Technician 25,024/45,197
Clerical Assistant II 19,706/35,591
Clerical Assistant I 18,614/33,620
Projected Adopted
Position Years Expense Budget
Grade 01-02 02-03 03-04 FY 02-03 FY 03-04
83E 1.00 1.00 1.00 56,200 57,900
33E 1.00 1.00 1.00 41,800 43,000
23 1.00 1.00 1.00 27,000 28,000
15 0.58 0.00 0.00 - -
13 0.00 1.00 1.00 19,500 20,000
3.58 4.00 4.00
TOTAL SALARIES 144,500 148,900
Overtime 650 750
FICA Taxes 11,104 11,448
Deferred Compensation 13,064 13,469
Group Health Insurance Premium 18,009 20,625
Dependant Health Ins Premium 5,581 6,418
Employee Assistance Program 92 92
Worker's Comp Insurance 853 896
Total Personal Services 193,853 202,598
CAPITAL OUTLAY SCHEDULE
Priority EXPENDITURES PER FISCAL YEAR
Number Description 2003-04 2004-05 2005-06 2006-07 2007-08 TOTAL
1 Personal Computer 2,500 2,500 1,500 2,500 9,000
2 Vehicle 13,500 13,500
Equipment purchased in prior year:
Laptop Computer $1,515
Growth Management Department
Per Capita Level of Service Costs
~ 15.00
~ 10.00
~ 5.00
0
A 0.00
FY 96/97 FY 97/98 FY 98/99 FY 99/00 FY 00/O1 FY 01/02 FY 02/03 FY 03/04
81
CITY OF SEBASTIAN, FLORIDA 2003/2004 ANNUAL BUDGET
BUILDING DEPARTMENT
The Building Department provides permitting, review, and inspection of all construction and alterations within the
City to ensure compliance with all City building, electrical, mechanical and plumbing codes.
FISCAL YEAR 2003 ACCOMPLISHMENTS
/ Purchased a new truck for new inspector.
/ Purchased a laptop for new inspector.
/ Inspectors have been attending continued education classes.
/ A. Yackso will be taking his certification exams for residential building and mechanical inspector.
/ 961 Total Permits issued in the first and second quarter.
/ 1,953 Inspections done (not including reinspects) in the first and second quarter.
FISCAL YEAR 2004 GOALS AND OBJECTIVES
- Hire a Clerical I.
- Hire a licensed plans examiner.
- Schooling for inspectors to keep abreast of new Florida Codes.
- Schooling in regards to contractor licensing for updates to licensing and State Statutes.
PERFORMANCE MEASURES
Performance Indicators Actual
2000/2001 Actual
2001/2002 Budget
2002/2003 Projected
2003/2004
Residential permits issued 259 340 300 450
Commercial permits issued 13 11 14 12
Other permits issued 2750 12 3,200 3,300
Total number of inspections 8801 10,367 9,700 9,700
Total number of reinspections 580 1,370 800 900
Number of contractor licensing requests 1300 1,500 1,700 1,500
Number of tests given 81 50 100 100
Number of Professional licenses processed 350 400 475 300
82
CITY OF SEBASTIAN, FLORIDA 2003/2004 ANNUAL BUDGET
PROGRAM BUDGET DESCRIPTION FOR TAE BUILDING DEPARTMENT
STAFFING NATURE OF ACTIVITY
02-03 03-04 03-04
5.00% 5.00% Administration -The Director enforces all SBCCI, Sebastian City and Land Development Codes
related to construction. Courtesy inspections are done as well as inspecting and issuing land
clearing and tree removal permits. Approval of al] department expenditures and preparing the
annual budget.
30.00% 30.00% Permittin¢ - Accepting permits with fees, issuing permits, scheduling and posting of inspections,
closing out permits when completed, issuing the certificate of occupancy, and answering questions
concerning building permits.
27.50% 27.50% Plan Review -The reviewing of all building plans for code approval, including structural,
electrical, plumbing and mechanical. Also reviews all zoning on residential building applications.
27.50% 27.50% Buildine and Alteration Insoection - On-site inspections for commercial and residential
including structural, electrical, plumbing, and mechanical, as well as answer code book questions
for builders and eeneral public.
10.00% 10.00% Contractor Licensine -Issuance of all contractor licenses on a daily basis, accept applications to
go before the Construction Board for testing approval, accept and approve in-house applications
for licensing of non-tested trades, letters of reciprocity and grandfathering from Indian River
County and check permit applications for properly licensed and up to date contractors.
100.00% 100.00%
BUILDING DEPARTMENT BUDGET SUMMARY
The Fiscal Year 2003-2004 adopted budget for the Building Department is $399,231. This compares to the 2002-03
projected expenditures of $383,887, an increase of $15,344 or 4.0%.
Amended Projected
FY 00-01 FY 01-02 FY 02-03 FY 02-03 Adopted
Actual Actual Budget Expenditures FY 03-04 Difference
Personal Services 249,932 297,869 362,744 362,744 376,525 13,781
Operating Expenses 16,859 26,248 20,769 21,143 22,706 1,563
Capital Outlay 15,019 19,815 0 0 0 -
Total 281,810 343,932 383,513 383,887 399,231 15,344
Fiscal Year 2003-04 Adopted Budget:
Major Current Level Changes from
2002-03 Projected Expenditures: Difference
1. Personal Services -Increase - 3% increase for exempt management employees, 3% increase for
CWA employees (contract negotiations are in process) an estimated I S% increase in Health Insurance
and an increase in deferred compensation and worker's compensation premiums which is wage driven. 13,781
2. Operating Expenses -Net increase results from increases in travel and education, computer supplies,
r&m office and gas & oil, offset by decreases in telephone and cell phone costs. 1,563
3. Capital Outlay - No change. -
83
CITY OF SEBASTIAN, FLORIDA 2003/2004 ANNUAL BUDGET
PERSONAL SERVICES SCHEDULE
BUILDING DEPARTMENT
Projected Adopted
Pay Position Years Expense Budget
Position Range Grade - - - FY 02-03 FY 03-04
Building Official 50,377/90,986 81E 1.00 1.00 1.00 60,200 62,000
Chief Inspector 36,013/65,044 33E 1.00 1.00 1.00 39,300 40,400
Plans Examiner 0.00 0.00 0.00 - -
Building Inspector II 27,388/49,466 26 1.00 1.00 1.00 38,500 39,600
Building Inspector I 25,024/45,197 23 0.75 1.00 1.00 28,000 28,700
Administrative Assistant 22,911/41,380 20 1.00 1.00 1.00 34,000 34,900
Administrative Secretary 21,569/38,956 18 1.00 1.00 1.00 30,000 30,600
Clerical Assistant II 19,706/35,591 15 1.00 1.00 1.00 26,500 27,300
TOTAL SALARIES 256,500 263,500
Overtime 6,500 6,500
FICA Taxes 20,135 20,670
Clothing Allowance 200 200
Deferred Compensation 23,688 24,318
Group Health Insurance Premium 31,537 36,094
Dependant Health Ins Premium 5,508 6,332
Employee Assistance Program 161 161
Worker's Comp Insurance 18,515 18,750
't'otal Personal Services ,
CAPITAL OUTLAY SCHEDULE
Priority EXPENDITURES PER FISCAL YEAR
Number Descriation 2003-04 2004-OS 2005-06 2006-07 2007-08 TOTAL
1 Computers 1,560 1,560
2 Printer 700 700
3 Laptop Computers 6,240 6,240
4 Small Pickup Truck 13,060 13,060
5 Large Pickup Truck 17,800 17,800
_ ~ ~~n F pan 30 Rf0 - 39360
No equipment purchased in prior year:
0
Per Capita Level of Service -The building department does not have a Per Capita Level of Service
as a result of the department being fully funded by permit fees.
84
CITY OF SEBASTIAN, FLORIDA 2003-2004 ANNUAL BUDGET
GROWTH MANAGEMENT DEPARTMENT
Code: 010080
~~
r~
Account
Number Description
FY 00/Ol
Actual
FY 01/02
Actual
FY 02/03
BudEet Actual
to
3/31/03
FY 02/03
Proiected FY 03/04 I FY 03/04
Dept Adopted
Re uest Budget
PERSONAL SERVICES
511200 Regular Salaries 125,596 129,116 144,500 66,965 144,500 148,900 148,900
511400 Overtime 703 2,028 1,000 243 650 750 750
512100 FICA Taxes 9,303 9,357 11,131 4,865 11,104 11,448 11,448
512225 Deferred Compensation 11,377 11,696 13,095 5,788 13,064 13,469 13,469
512301 Group Health Insurance Premium 13,800 15,457 18,009 7,777 18,009 20,625 20,625
512305 Dependant Health Ins Premium 4,493 5,359 5,581 2,514 5,581 6,418 6,418
512309 Employee Assistance Program 92 84 92 44 92 92 92
512400 Worker's Comp Insurance 853 634 853 896 896
TOTAL PERSONAL SERVICES 165,364 173,097 194,261 88,830 193,853 202,598 202,598
OPERATING EXPENDITURES
533120 Consultants 37,692 23,900 0 0 0 0 0
533480 Temporary Employment Services 4,979 0 0 0 0
534000 Travel and Per Diem 655 2,491 3,000 1,561 3,000 3,000 2,500
534101 Telephone 294 357 343 115 225 250 480
534105 Cellular Telephone 0 0 450 215 450 0 750
534120 Postage 1,610 1,874 1,650 1,052 1,650 2,500 1,400
534130 Express Mail 24 85 25 0 0 0 0
534620 R & M-Vehicles 23 23 300 35 140 275 275
534630 R & M-Office Equipment 1,200 1,523 1,500 715 1,500 1,500 1,763
534700 Printing and Binding 2,000 153 153 0 0
534910 Clerk of Court Filing Fees 20 50 0 0 200 200
534920 Legal Ads 3,764 2,826 3,000 1,545 3,000 5,000 3,000
535200 Departmental Supplies 1,864 2,764 2,173 702 1,750 2,000 2,000
535210 Computer Supplies 1,043 1,793 400 123 400 400 1,582
535230 Small Tools and Equipment 564 182 750 83 600 650 650
535260 Gas and Oil 276 182 200 113 275 450 200
535410 Dues and Memberships 171 221 350 0 350 350 350
535420 Books and Publications 441 267 500 0 350 500 500
535450 Training and Education 719 1,690 3,000 495 2,000 2,500 2,000
TOTAL OPERATING EXPENDITURES 50,340 45,177 19,691 6,907 15,843 19,575 17,650
CAPITAL OUTLAY
606400 Vehicles and Equipment 14,949 0 1,560 1,515 1,515 2,500 0
TOTAL CAPITAL OUTLAY 14,949 0 1,560 1,515 1,515 2,500 0
TOTAL GROWTH MANAGEMENT 230,653 218,274 215,512 97,252 211,211 224,673 220,248
1
1
CITY OF SEBASTIAN, FLORIDA 2003-2004 ANNUAL BUDGET
BUILDING DEPARTMENT
Code: 010085
Account
Number Descriation
FY 00/Ol
Actual
FY 01/02
Actual
FY 02/03
Budget Actual
to
3/31/03
FY 02/03
Proiected FY 03/04
Adopted
Bud et
PERSONAL SERVICES
511200 Regular Salaries 189,507 224,024 256,500 120,450 256,500 263,500
511400 Overtime 5,472 4,739 6,500 2,460 6,500 6,500
512100 FICA Taxes 15,122 17,040 20,135 9,066 20,135 20,670
512215 Clothing Allowance 200 200 0 200 200
512225 Deferred Compensation 17,555 20,341 23,688 11,062 23,688 24,318
512301 Group Health Insurance Premium 20,428 26,982 31,537 15,511 31,537 36,094
512305 Dependant Health Ins Premium 1,712 4,391 5,508 2,754 5,508 6,332
512309 Employee Assistance Program 136 152 161 81 161 161
512400 Worker's Comp Insurance 18,515 13,770 18,515 18,750
TOTAL PERSONAL SERVICES 249,932 297,869 362,744 175,154 362,744 376,525
OPERATING EXPENDITURES
533400 Other Contractual Services 7,800 0 0 0
534000 Travel and Per Diem 330 386 1,000 1,124 1,124 1,124
534101 Telephone 283 316 433 78 433 300
534105 Cellular Telephone 2,729 3,479 4,000 1,676 4,000 3,720
534120 Postage 1,802 1,314 1,696 508 1,696 1,696
534130 Express Mail 18 20 100 0 100 100
534620 R & M-Vehicles 297 336 600 132 600 600
534630 R & M - Office Equipment 1,799 2,022 1,899 922 1,899 2,424
534910 Clerk of Court Filing Fees 0 0 150 0 150 150
535200 Departmental Supplies 4,063 4,798 4,500 1,941 4,500 4,500
535210 Computer Supplies 1,005 2,028 1,300 92 1,300 2,482
535230 Small Tools and Equipment 877 1,178 1,000 637 1,000 1,000
535260 Gas and Oil 2,163 2,042 2,231 1,342 2,231 2,500
535275 Safety Equpment 500 500
535410 Dues and Memberships 486 119 400 40 400 400
535420 Books and Publications 197 179 260 73 260 260
535450 Training and Education 810 231 1,200 950 950 950
TOTAL OPERATING EXPENSES 16,859 26,248 20,769 9,515 21,143 22,706
CAPITAL OUTLAY
606400 Vehicles and Equipment 15,019 19,815 0 0 0 0
TOTAL CAPITAL OUTLAY 15,019 19,815 0 0 0 0
TOTAL BUILDING DEPARTMENT 281,810 343,932 383,513 184,669 383,887 399,231
CITY OF SEBASTIAN, FLORIDA 2003/2004 ANNUAL BUDGET
GENERAL FUND - NONDEPARTMENTAL
This budget account includes costs not related to specific departmental service objectives or programs. Funding is
provided for Workers' Comp Insurance and General Liability Insurance, Florida League of Cities membership, a
contingency account for unanticipated expenditures, and debt service payments.
The largest category of expenditures in this budget is for payments for insurance, utilities and telephone service.
In addition, funding has been provided via interfund transfers for City Hall renovations, application of the 8th Cent
Fuel Tax to Transportation projects, and annual funding for major equipment replacement in future years.
GENERAL FUND
NONDEPARTMENTAL BUDGET SUMMARY
'iThe Fiscal Year 2003-2004 adopted budget for Nondepartmental is $844,767. This compares to the 2002-03 projected
expenditures of $776,235, an increase of $68,532 o r 8.8%.
Amended Projected
FY 00-01 FY O 1-02 FY 02-03 FY 02-03 Adopted
Actual Actual Budget Expenditures FY 03-04 Difference
Personal Services 1 9 4 7 ,5 7
Operating Expenses 328,124 505,518 529,287 465,362 507,705 42,343
Debt Service 0 35,855 0 0 0 -
Grants and Aids 0 15,000 4,000 4,000 4,000 -
Non-Operating 464,554 100,000 284,000 284,000 233,682 (50,318)
'Total
Fiscal Year 2003-04 Adopted Budget:
Major Current Level Changes from
2002-03 Projected Expenditures: Difference
1. Personal Services -Increase -due to budgeted projected increases for exempt management employees
and CWA Union employees subject to contract negotiations. 76,507
2. Operating Expenses -Increase -due to a projected increase in property liability insurance based upon
current expectations in Florida for increases, increase in amount due Riverfront Redevelopment District due
to sizeable increase in property values in the CRA, offset by decreases in consultant fees, telephone costs and
computer supplies. 42,343
3. Debt Service - No change - no debt service currently paid for from the General fund. -
4. Grants and Aids - No change -funding same amount as last year. -
5. Non-Operating -Decrease -due to one time transfer from General Fund to Airport for cost of
Administration building not being repeated, offset by an increase in transfer to fund 330 Transportation
Improvements for sidewalks, and a policy mandated contingency. (50,318)
Nondepartmental
Per Capita Level of Service Costs
„ 80.00
60.00
40.00
0 20.00
Q 0.00
FY 96/97 FY 97/98 FY 98/99 FY 99/00 FY 00/O1 FY 01/02 FY 02/03 FY 03/04
85
CITY OF SEBASTIAN, FLORIDA 2003/2004 ANNUAL BUDGE
CITYOF
SE~T~~
HOLE OF PELICAN ISLAND
This Page Intentionally Left Blank
86
CITY OF SEBASTIAN, FLORIDA 2003-2004 ANNUAL BUDGET
GENERAL FUND
NON-DEPARTMENTAL
Code: 010099
u
Account
Number Description
FY 00101
Actual
FY 01/02
Actual
FY 02/03
Budeet Actual
to
3/31/03
FY 02/03
Projected FY 03/04
Adopted
Budeet
PERSONAL SERVICES
511200 Regular Salaries 79,380
512400 Workers Comp Insurance 158,826 233,714 0 17,873 17,873 15,000
512500 Unemployment 2,072 5,829 5,000 1,315 5,000 5,000
TOTAL PERSONAL SERVICES 160,898 239,543 5,000 19,188 22,873 99,380
OPERATING EXPENDITURES
533120 Consultants 45,022 85,394 110,414 16,365 85,923 50,000
533400 Other Contractual Services 53 0 0
533425 Contract Mowing Services 430 1,580 1,500 380 760 1,500
534101 Telephone 29,188 30,035 33,150 10,379 20,758 15,908
534120 Postage 4,706 4,000 4,354 2,860 4,354 4,410
534310 Electric 15,500 16,096 17,409 8,827 17,409 19,100
534320 Water/Sewer 14,965 2,495 2,514 1,150 2,514 2,514
534500 Insurance 95,522 121,767 165,069 93,115 141,560 211,288
534505 Railroad Crossing Insurance 2,335 1,565 0 0 0
534700 Printing and Binding 8,586 8,575 10,967 4,324 8,648 8,700
534805 4th of July 18,150 18,951 19,000 6,439 19,000 19,000
534815 75th Anniversary Expense 4,255 1,560 4,687 1,529 2,675 3,058
534825 Advertising Expenditures 4,245 1,871 5,000 2,747 5,000 5,000
534830 Special Events Expense 4,060 2,521 5,000 4,763 5,000 5,000
534835 Special Employee Events 2,493 3,033 3,000 1,864 3,000 3,000
534944 Supplies-PS Empl Exp Fund 272 814 500 859 859 500
534945 Supplies-General Empl Exp Fund 3,996 1,976 3,000 2,048 3,000 3,000
534959 Cemetery Refunds 588 0 0 0 0
534980 PMT-RiverfrontRedevelop Fund 51,656 101,625 104,157 104,157 104,157 136,122
534996 Non-Litigation Settlements 6,250 0 0 0 0
534999 General Fund Inventory 0 0 0 259 0
535200 Departtnental Supplies 1,620 1,828 1,800 1,179 2,757 1,800
535210 Computer Supplies 22,192 22,192 22,192
535260 Gas and Oil 0 5,270 3,863 0
535410 Dues and Memberships 1,547 82,877 1,600 1,543 1,543 1,600
535420 Books and Publications 1,521 250 0 250
535454 PBA Tuition Reimb Plan 2,880 2,452 2,452 2,850
535455 CWA Tuition Reimb Plan 960 0 0 960
535690 Other Human Services 9,750 250 0
535705 Property Taxes 0 0 0 0 0
535710 Non-Ad Valorem Tax 2,935 9,914 9,914 11,801 11,801 12,145
TOTAL OPERATING EXPENSES 328,124 505,518 529,287 305,095 465,362 507,705
DEBT SERVICE
707301 Special Assessment to IRC-Water 35,855 0 0 0
TOTAL DEBT SERVICE 0 35,855 0 0 0 0
GRANTS AND AIDS
708101 IRC Council on Aging 15,000 0 0 0
708199 Grants and Aids 4,000 0 4,000 4,000
TOTAL GRANTS AND AIDS 0 15,000 4,000 0 4,000 4,000
NON-OPERATING
909105 Trfr to CDBG Fund 103 0 0 0 0 2,500
909131 Trfr to Capital Projects Fund 310 31,554 0 0 0
909132 Trfr to CIP Fund 320 0 0 0 0 0
909133 Trfr to Transp Impr Fund 330 98,000 100,000 0 0 100,000
909145 Trfr to Fund 450 AP 335,000 284,000 0 284,000 0
909610 Trfr to Fund 610 MERTF 0 0 0 0 0
909901 Contingency 0 0 0 0 131,182
TOTAL NON-OPERATING 464,554 100,000 284,000 0 284,000 233,682
TOTAL NON-DEPARTMENTAL 953,576 895,916 822,287 324,283 776,235 844,767
CITY OF SEBASTIAN, FLORIDA 2003/2004 ANNUAL BUDGE
SPECIAL REVENUE FUNDS
Special Revenue Funds are used to account for the proceeds of
revenue sources (other than Major Capital Projects) that are
legally required to be spent for specific purposes. These Special
Revenue Funds include the following:
Community Development Block Grant Fund $ 698,000
Local Option Gas Tax Fund (LOGY) $ 716,128
Discretionary Sales Tax Fund (DST) $ 2,073,208
Riverfront Redevelopment Fund $ 202,230
Recreation Impact Fee Fund $ 288,963
Stormwater Utility Fund $ 785,879
Law Enforcement Forfeiture Fund $ 4,027
G.R.E.A.T. Program Fund $ 9,700
TOTAL $ 4,778,135
s~
CITY OF SEBASTIAN, FLORIDA 2003/2004 ANNUAL BUDGET
COMMUNITY DEVELOPMENT BLOCK GRANT
The Community Development Block Grant (CDBG) is a Small Cities Grant ($700,000) for infrastructure
improvements in the Louisiana Avenue area of the City of Sebastian.
COMMUNITY DEVELOPMENT BLOCK GRANT FUND REVENUE
Code: 106010
Account
Number Description
FY 00/O1
Actual
FY 01/02
Actual
FY 02/03
Budget Actual
to
3/31/03
FY 02/03
Proiected FY 03/04
Adopted
Budget
FEDERAL GRANTS
331501 CDBG Grant 49,900 698,000
TOTAL FEDERAL GRANTS 0 0 49,900 0 0 698,000
TOTAL COMMUNITY DEVELOPMENT
BLOCK GRANT 0 0 49,900 0 0 698,000
COMMUNITY DEVELOPMENT BLOCK GRANT FUND EXPENDITURES
Code: 106051
Account
Number Description
FY 00/O1
Actual
FY 01/02
Actual
FY 02/03
Budget Actual
to
3/31/03
FY 02/03
Proiected FY 03/04
Adopted
Bud et
OPERATING EXPENDITURES
533100 Professional Services 49,900 49,900
533200 Audit Fees 100
TOTAL OPERATING EXPENDITURES 0 0 49,900 0 0 50,000
NON-OPERATING
909133 Trfr to Transp Impr Fund 330 648,000
TOTAL NON-OPERATING 0 0 0 0 0 648,000
TOTAL LOCAL OPTION GAS TAX- 0 0 49,900 0 0 698,000
88
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1
CITY OF SEBASTIAN, FLORIDA 2003/2004 ANNUAL BUDGET
LOCAL OPTION GAS TAX
The local option gas tax is a six-cent per gallon tax levied by Indian River County. The tax funds are
distributed to participating cities within the County on a percentage basis determined by the City's population
and amount of annual transportation-type expenditures. The funds can be used for payment of debt service
on loans and bonds issued to finance acquisition and construction of roads, road maintenance, and signage.
The 2003-2004 allocation for Sebastian is estimated at $705,595 or 14.89% of the estimated $4,737,315
County-wide revenue.
$705,595 Local Option Gas Tax Revenue represents a 6.0% increase over the prior year allocation of
$665,457.
LOCAL OPTION GAS TAX FUND REVENUE
Code: 120010
Account
Number Description
FY 00/O1
Actual
FY 01/02
Actual
FY 02/03
Budget Actual
to
3/31/03
FY 02/03
Proiected FY 03/04
Adopted
Budget
TAXES
312400 Local Option Gas Tax 600,998 665,718 665,457 352,145 665,457 705,595
TOTAL TAXES 600,998 665,718 665,457 352,145 665,457 705,595
MISCELLANEOUS REVENUE
361100 Interest Income 6,974 2,193 1,421 2 5 7,283
361105 SBA Interest Earnings 10,664 12,603 10,526 5,557 10,526 3,250
369200 Insurance Proceeds
369900 Other Miscellaneous Revenues 401 0 0
TOTAL MISCELLANEOUS REVENUE 18,039 14,796 11,947 5,559 10,531 10,533
NON-REVENUE SOURCES
389991 Appropriation From PY Fund Bala nce 17,775 17,775
TOTAL NON-REVENUE SOURCES 0 0 17,775 0 17,775 0
TOTAL LOCAL OPTION GAS TAX 619,037 680,514 695,179 357,704 693,763 716,128
89
CITY OF SEBASTIAN, FLORIDA 2003/2004 ANNUAL BUDGET
LOCAL OPTION GAS TAX FUND EXPENDITURES
Code: 120051
Account
Number Description
OPERATING EXPENDITURES
533453 Stormwater Maintenance Services
534315 Public Lighting
534505 Railroad Crossing Insurance
534695 Railroad Crossing Maintenance
535310 Road Materials and Supplies
535380 Signalization Supplies
TOTAL OPERATING EXPENDITURES
CAPITAL OUTLAY
606400 Vehicles and Equipment
FY 00/Ol I FY 01/02 I FY 02/03
Actual Actual Budget
18,843 0
141,096 142,531 154,569
3,899
4,553 4,700
17,775
24,501 31,475 33,550
165,597 ~ 197,402 ~ 214,493
3,890 0
0 3,890 0
Actual FY 03/04
to FY 02/03 Adopted
3/31/03 Proiected Budget
0 0
97,554 154,569 159,979
2,820 3,899 3,899
0 4,700 4,700
14,619 17,775 0
23,213 33,550 33,550
TOTAL CAPITAL OUTLAY
DEBT SERVICE
707105 Principal -Paving Loan
707205 Interest -Paving Loan
TOTAL DEBT SERVICE
NON-OPERATING
909101 Trfr to General Fund 001
909133 Trfr to Transp Impr Fund 330
909990 Unappropriated
TOTAL NON-OPERATING
TOTAL LOCAL OPTION GAS TAX
138,206 ~ 214,493 ~ 202,128
0 0
0 0 0
172, 266 179,908 187,911 92,944 187, 911 196,271
127,734 120,092 112,089 57,056 112,089 103,729
300,000 300,000 300,000 150,000 300,000 300,000
0 0 0 0 0 32,000
7 9 , 6 9 7 14 8 , 7 8 0 15 0, 000 15 0, 00 0 15 0, 0 00 15 0, 0 00
30,686 0 32,000
79,697 148,780 180,686 150,000 150,000 214,000
545,294 650,072 695,179 438,206 664,493 716,128
90
1
ITY OF SEBASTIAN, FLORIDA 2003/2004 ANNUAL BUDGE
DISCRETIONARY SALES TAX
The discretionary sales tax is a seventh-cent or an additional one-cent sales tax levied by Indian River
County. The tax funds are distributed to participating cities within the County on a percentage basis
determined by the City's population. The funds can be used to finance, plan, and construct infrastructure
(such as public facilities, emergency vehicles and equipment, other vehicles and the necessary equipment to
outfit the vehicle for official use), land acquisition for recreation or preservation, and land improvement.
The 2003-2004 allocation for Sebastian is estimated at $2,043,599 or 11.88% of the estimated $17,195,241
total County-wide revenue.
$2,043,599 Discretionary Sales Tax Estimated Revenue represents a 5.00% increase over the prior year
allocation of $1,946,217.
Note: This revenue source is has been extended by referendum vote to December 31, 2019.
DISCRETIONARY SALES TAX FUND REVENUE
Code: 130010
ccount
umber Descriation
FY 00/O1
Actual
FY 01/02
Actual
FY 02/03
Budget Actual
to
3/31/03
FY 02/03
Proiected FY 03/04
Adopted
Budget
TAXES
312600 Discretionary Sales Tax 1,861,608 1,861,589 1,946,217 965,521 1,946,217 2,043,599
TOTAL TAXES 1,861,608 1,861,589 1,946,217 965,521 1,946,217 2,043,599
MISCELLANEOUS REVENUE
361100 Interest Income 16,890 1,114 3,909 2,012 3,909 3,909
361105 SBA Interest Earnings 52,841 30,781 25,700 12,647 25,700 25,700
TOTAL MISCELLANEOUS REVENUE 69,731 31,895 29,609 14,659 29,609 29,609
NON-REVENUE SOURCES
389991 Appropriation From PY Fund Balance 234,739 0 234,739 0
TOTAL NON-REVENUE SOURCES 0 0 234,739 0 234,739 0
TOTAL DISCRETIONARY SALES TAX 1,931,339 1,893,484 2,210,565 980,180 2,210,565 2,073,208
91
CITY OF SEBASTIAN, FLORIDA 2003/2004 ANNUAL BUDGET
DISCRETIONARY SALES TAX FUND EXPENDITURES
Code: 130051
ccount
umber Description
FY 00/O1
Actual
FY 01/02
Actual
FY 02/03
Budget Actual
to
3/31/03
FY 02/03
Projected FY 03/04
Adopted
Budget
CAPITAL OUTLAY
606400 Vehicles and Equipment 408,994 0 0 0 0 0
TOTAL CAPITAL OUTLAY 408,994 0 0 0 0 0
NON-OPERATING
909101 Interfund Trfr to 001 - GF 265,850 370,919 129,519 370,919 166,000
909123 Interfund Trfr to 230-Series 2003 DSF 469,029 469,029 818,706
909131 Trfr to Capital Projects Fund 310 54,400 216,500 154,693 154,968 154,968 154,693
909132 Trfr to CIP Fund 320 1,289,909 603,484 335,000 223,333 335,000 575,000
909133 Trfr to Transp Impr Fund 330 161,903 540,486 630,924 387,283 630,924 330,000
909145 Trfr to Fund 450 AP 250,000 250,000 0
909990 Unappropriated 0 28,809
TOTAL NON-OPERATING 1,506,212 1,626,320 2,210,565 895,103 2,210,840 2,073,208
TOTAL DISCRETIONARY SALES TAX 1,915,206 1,626,320 2,210,565 895,103 2,210,840 2,073,208
92
CITY OF SEBASTIAN, FLORIDA 2003/2004 ANNUAL BUDGET
RIVERFRONT REDEVELOPMENT FUND
All revenues and expenditures related to the City's Community Redevelopment Agency are included in this
fund. Tax increment revenues for the Riverfront Redevelopment Fund are estimated to be $199,495. Tax
increment payments are made to the Riverfront Redevelopment Fund by the City's General Fund and Indian
River County. The estimated tax increment revenues represent an increase of $8,206 or 4.0%. Another
source of revenue is interest income.
RIVERFRONT REDEVELOPMENT FUND REVENUE
Code: 140010
Account
Number Description
FY 00/O1
Actual
FY 01/02
Actual
FY 02/03
Budget Actual
to
3/31/03
FY 02/03
Projected FY 03/04
Adopted
Budget
TAXES
338200 Tax Increment Revenue 94,029 191,289 192,033 191,289 191,289 199,495
TOTAL TAXES 94,029 191,289 192,033 191,289 191,289 199,495
MISCELLANEOUS REVENUE
361100 Interest Income 1,553 49 122 55 120 122
361105 SBA Interest Earnings 590 1,808 2,542 1,505 2,468 2,613
369200 Insurance Proceeds 744 0 744 744
TOTAL MISCELLANEOUS REVENUE 2,143 2,601 2,664 2,304 3,332 2,735
NON-REVENUE SOURCES
389991 Appropriation From PY Fund Balance 130,690 4,700 0
TOTAL NON-REVENUE SOURCES 0 0 130,690 0 4,700 0
TOTAL RIVERFRONT REDEVELOPMENT 96,172 193,890 325,387 193,593 199,321 202,230
93
CITY OF SEBASTIAN, FLORIDA 2003/2004 ANNUAL BUDGET
RIVERFRONT REDEVELOPMENT FUND EXPENDITURES
Code: 140051
Account
Number Description
FY 00/O1
Actual
FY 01/02
Actual
FY 02/03
Budget Actual
to
3/31/03
FY 02/03
Projected FY 03/04
Adopted
Budget
OPERATING EXPENDITURES
533120 Consultants 10,840 9,360 130,690 22,690 130,690 0
533201 Admin Svcs Provided by the GF 5,118 3,412 5,118 5,118
533425 PesbWeed Control/Mowing 5,000 5,000 5,000 3,333 5,000 5,000
534315 Public Lighting 9,729 9,418 10,472 6,499 10,472 11,174
534686 R&M-Park Facilities 200 4,995 6,000 0 0 2,500
534830 Special Events Expense 5,650 20,565 37,473 33,864 37,473 41,000
534963 Refund to General Fund 1,729 0 100,000
534964 Refund to Indian River County 1,418 0
535310 Road Materials and Supplies 3,433 0 0
535410 Dues & Memberships 490 190 190 195 195 195
TOTAL OPERATING EXPENDITURES 35,056 52,961 194,943 69,993 188,948 164,987
CAPITAL OUTLAY
606400 Vehicles and Equipment 4,915 7,444 0 0 0
TOTAL CAPITAL OUTLAY 4,915 7,444 0 0 0 0
NON-OPERATING
909001 Interfund Trfr to 001 GF 0 0 0 0 0 0
909132 Interfund Trfr to CIP Fund 320 50,000 99,916 0 0 0 0
909133 Interfund Trfr to CIP Fund 330 130,444 130,444 0
909135 Interfund Trfr to Fund 335 Road Paving 14,568 0 0 0
909990 Unappropriated 0 0 37,243
TOTAL NON-OPERATING 50,000 114,484 130,444 0 130,444 37,243
TOTAL RIVERFRONT REDEVELOPMENT 89,971 174,889 325,387 69,993 319,392 202,230
94
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t
CITY OF SEBASTIAN, FLORIDA 2003/2004 ANNUAL BUDGE
RECREATION IMPACT FEE FUND
The Recreation Impact Fee was established to enable the City to allow growth and development to proceed
in the City in compliance with the adopted Comprehensive Plan, and to regulate growth and development so
as to require growth and development to share in the burden of growth by paying its pro rata share for the
reasonably anticipated expansion costs of the recreational system improvements. Additionally, the City
through impact fees seeks to provide an equitable, fair share basis for new and expanded recreational
facilities concurrent with the impact and needs generated by new development. (Ordinance 0-01-15)
RECREATION IMPACT FEE FUND REVENUE
Code: 160010
1
1
t
1
1
Account
Number Description
FY 00/O1
Actual
FY 01/02
Actual
FY 02/03
Budget Actual
to
3/31/03
FY 02./03
Proiected FY 03/04
Adopted
Budget
MISCELLANEOUS REVENUE
361100 Interest Income
361105 SBA Interest Earnings 2,680 2,740 2,808 3,240 2,953
363270 Recreation Impact Fee 255,775 283,178 197,275 283,178 286,010
TOTAL MISCELLANEOUS REVENUE 0 258,455 285,918 200,083 286,418 288,963
TOTAL RECREATION IMPACT FEE 0 258,455 285,918 200,083 286,418 288,963
RECREATION IMPACT FEE FUND EXPENDITURES
Code: 160051
Account
Number Description
FY 00/Ol
Actual
FY 01/02
Actual
FY 02/03
Budget Actual
to
3/31/03
FY 02/03
Proiected FY 03/04
Adopted
Budget
NON-OPERATING
909132 Trfr to CIP Fund 320 190,000 532 190,000 70,000
909990 Unappropriated 0 95,918 96,418 218,963
TOTAL NON-OPERATING 0 0 285,918 532 286,418 288,963
TOTAL RECREATION IMPACT FEE 0 0 285,918 532 286,418 288,963
95
CITY OF SEBASTIAN, FLORIDA 2003/2004 ANNUAL BUDGE
STORMWATER UTILITY FUND
The Stormwater Utility Fund was established by the City to provide a dedicated funding source for the purpose of
managing the City's stormwater system, to prepare, construct and manage betterments and improvements to the
stormwater system, regulate the use of the stormwater system, and perform routine maintenance and minor
improvements. The Stormwater Utility Fee is based upon a single residential ERU in the amount of $4.00 per month,
or $48.00 per year. (Ordinance 0-01-16)
STORMWATER UTILITY FUND REVENUE
Code: 163010
Account
Number Description
FY 00/O1
Actual
FY 01/02
Actual
FY 02/03
Budget Actual
to
3/31/03
FY 02/03
Proiected FY 03/04
Adopted
Budget
MISCELLANEOUS REVENUE
361100 Interest Income 3,425 5,533 4,763
361105 SBA Interest Earnings 9,987 10,764 4,559 10,764 8,135
361150 Other Interest 797 200 146 200 200
363630 Stormwater Utility Fee 774,899 726,610 631,591 726,629 772,781
TOTAL MISCELLANEOUS REVENUE 0 785,683 737,574 639,721 743,126 785,879
NON-REVENUE SOURCES
389991 Appropriation From PY Fund Balance 0
TOTAL NON-REVENUE SOURCES 0 0 0 0 0 0
TOTAL STORMWATER UTILITY 0 785,683 737,574 639,721 743,126 785,879
STORMWATER UTILITY FUND EXPENDITURES
Code: 163051
Account
Number Description
FY 00/O1
Actual
FY 01/02
Actual
FY 02/03
Budget Actual
to
3/31/03
FY 02/03
Projected FY 03/04
Adopted
Budget
OPERATING EXPENDITURES
534120 Postage 121 121 125
534955 Refunds 64,869 5,000 5,267 5,267 5,000
TOTAL OPERATING EXPENDITURES 0 64,869 5,000 5,388 5,388 5,125
NON-OPERATING
909101 Interfund Trfr to 001 - GF 145,322 96,881 145,322 154,556
909132 Interfund Trfr to CIP Fund 320 0
909990 Unappropriated 587,252 592,416 626,198
TOTAL NON-OPERATING 0 0 732,574 96,881 737,738 780,754
TOTAL STORMWATER UTILITY 0 64,869 737,574 102,269 743,126 785,879
96
1
1
CITY OF SEBASTIAN, FLORIDA 2003/2004 ANNUAL BUDGET
LAW ENFORCEMENT FORFEITURE FUND
The Law Enforcement Forfeiture Fund is established pursuant to Section 932.705 for reporting revenues
associated with seized or forfeited property by the Police Department under the Florida Contraband
Forfeiture Act as well as expenditures related to funding equipment purchases for law enforcement purposes,
matching funds for Federal Grants, and to support Drug Treatment Programs, Drug Prevention Programs,
School Resource Officer Program, Crime Prevention, or Safe Neighborhood Programs.
LAW ENFORCEMENT FORFEITURE FUND REVENUE
Code: 190010
Account
Number Description
FY 00/Ol
Actual
FY 01/02
Actual
FY 02/03
BudEet Actual
to
3/31/03
FY 02/03
Projected FY 03/04
Adopted
BudSet
FINES AND FORFEITS
351200 Confiscated Property 7,096 6,375 2,000 2,800 2,800 2,000
TOTAL FINES AND FORFEITS 7,096 6,375 2,000 2,800 2,800 2,000
MISCELLANEOUS REVENUE
361100 Interest Income 319 60 101 9 15 27
366000 Contributions and Donations 13,374 14,851 4,000 4,202 4,202 1,000
TOTAL MISCELLANEOUS REVENUE 13,693 14,911 4,101 4,211 4,217 1,027
NON-REVENUE SOURCES
389991 Appropriation From PY Fund Balance 12,085 7,000 0 7,000 1,000
TOTAL NON-REVENUE SOURCES 0 12,085 7,000 0 7,000 1,000
TOTAL LAW ENFORCEMENT FORFEITURE 20,789 33,371 13,101 7,011 14,017 4,027
97
CITY OF SEBASTIAN, FLORIDA 2003/2004 ANNUAL BUDGE
LAW ENFORCEMENT FORFEITURE FUND EXPENDITURES
Code: 190051
Account
Number Description
FY 00/O1
Actual
FY 01/02
Actual
FY 02/03
Budget Actual
to
3/31/03
FY 02/03
Projected FY 03/04
Adopted
Budget
OPERATING EXPENDITURES
534966 D.A.R.E. Expenditures 3,954 2,634 100 514 1,145 1,000
535380 Departmental Supplies 4,509 2,411 100 4,527 5,365 1,700
TOTAL OPERATING EXPENDITURES 8,463 5,045 200 5,041 6,510 2,700
CAPITAL OUTLAY
606400 Vehicles and Equipment 1,185 11,585 8,600 4,200 7,800 0
TOTAL CAPITAL OUTLAY 1,185 11,585 8,600 4,200 7,800 0
NON-OPERATING
909990 Unappropriated 11,141 16,741 4,301 4,301 1,327
TOTAL NON-OPERATING 11,141 16,741 4,301 0 4,301 1,327
TOTAL LAW ENFORCEMENT FORFEITURE 20,789 33,371 13,101 9,241 18,611 4,027
98
1
1
1
u
1
1
1
1
1
1
1
i~
1
1
1
1
1
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i~
CITY OF SEBASTIAN, FLORIDA 2003/2004 ANNUAL BUDGET
G.R.E.A.T. PROGRAM FUND
' The Gang Resistance Education and Training (G.R.E.A.T..) Program assigned to help children set goals for
themselves, resist pressures, learn how to resolve conflict without violence, and understand how gangs and
' youth violence impact the quality of their lives. G.R.E.A.T. students discover for themselves the
ramifications of gang and youth violence through structured exercises and interactive approaches to learning.
_ The G.R.E.A.T. Program is funded annually with an anticipated funding for Fiscal Year 2004 of $9,700.
G.R.E.A.T. PROGRAM FUND REVENUE
Code: 191010
Account
Number Description
FY 00/Ol
Actual
FY 01/02
Actual
FY 02/03
Budget Actual
to
3/31/03
FY 02/03
Proiected FY 03/04
Adopted
Budget
INTERGOVERNMENTAL REVENUE
331207 G.R.E.A.T. Grant Revenue 10,726 32,000 780 11,640 9,700
TOTAL INTERGOVERNMENTAL REVENUE 0 10,726 32,000 780 11,640 9,700
MISCELLANEOUS REVENUE
361100 Interest Income 2 50 0 50 0
366000 Contributions and Donations 600 0 600 0
TOTAL MISCELLANEOUS REVENUE 0 602 50 0 650 0
TOTAL G.R.E.A.T. PROGRAM 0 11,328 32,050 780 12,290 9,700
G.R.E.A.T. PROGRAM FUND EXPENDITURES
Code: 191051
Actual FY 03/04
Account FY 00/Ol FY 01/02 FY 02/03 to FY 02/03 Adopted
Number Description Actual Actual Budget 3/31/03 Proiected Budget
OPERATING EXPENDITURES
534000 Travel and Per Diem 849 2,600 0 1,570
534967 G.R.E.A.T. Expenditures 9,938 29,450 3,155 9,000 8,130
TOTAL OPERATING EXPENDITURES 0 10,787 32,050 3,155 9,000 9,700
TOTAL G.R.E.A.T. PROGRAM 0 10,787 32,050 3,155 9,000 9,700
99
ITY OF SEBASTIAN, FLORIDA 2003/2004 ANNUAL BUDGET
CITY OF
SEBAST
~~.~
HOME OF PELICAN ISLAND
This Page Intentionally Left Blank
100
CITY OF SEBASTIAN, FLORIDA 2003/2004 ANNUAL BUDGE
DEBT SERVICE FUND
The Debt Service Fund is used to record special assessments associated with the River Front water lines and
to service the 1996 revenue bond debt. The special assessment and revenue bond is for ten (10) years.
DEBT SERVICE FUND BUDGET SUMMARY
The Fiscal Year 2003-2004 adopted budget for Debt Service Fund is $82,238. This is compared to the 2002-03
expenditures of $64,535, an increase of $17,703 or 27.4%.
Amended Projected
FY 00-01 FY 01-02 FY 02-03 FY 02-03 Adopted
Actual Actual Budget Expenditures FY 03-04 Difference
Operating Expenditures 174 201 210 163 160 (3)
Debt Service 64,396 64,366 64,406 64,372 82,078 17,706
Total 64,570 64,567 64,616 64,535 82,238 17,703
Fiscal Year 2003-04 Adopted Budget:
Major Current Level Changes from
2002-03 Projected Expenditures: Difference
1. Operating Expenditures-Decrease- results from a decrease in number of liens to be mailed and/or
released in FY2003. (3)
2. Debt Service-Increase-Represents the payoff Principal and interest for the bond in accordance with the
amortization schedule. 17,706
101
CITY OF SEBASTIAN, FLORIDA 2003/2004 ANNUAL BUDGET
DST SERIES 2003 BOND DEBT SERVICE FUND
The DST Series 2003 Bond Debt Service Fund is used to record debt service payments associated with the
Discretionary Sales Tax revenue bond. The discretionary sales tax backed revenue bond is for fifteen (15)
years.
DST SERIES 2003 BOND DEBT SERVICE FUND BUDGET SUMMARY
Fiscal Year 2003-2004 adopted budget for Debt Service Fund is $818,706. This is compared to the 2002-03
acted expenditures of $442,891, an increase of $375,815 or 54.3%.
FY 00-01 FY 01-02
Actual Actual
aerating Expenditures 0 0
bt Service 0 0
appropriated 0 0
tal 0 0
Fiscal Year 2003-04 Adopted Budget:
Major Current Level Changes from
2002-03 Projected Expenditures:
1. Operating Expenditures-Increase-Cost of paying agent -annual cost.
Amended Projected
FY 02-03 FY 02-03 Adopted
Budget Expenditures FY 03-04 Difference
0 0 300 300
692,085 442,891 818,406 375,515
0 0 0 0
692,085 442,891 818,706 375,815
Debt Service-Increase-Principal and interest increase in accordance with DST Revenue bond.
Difference
300
375,515 ~
102
CITY OF SEBASTIAN, FLORIDA 2003/2004 ANNUAL BUDGE
CAPITAL IMPROVEMENT FUND SOURCES AND USES OF FUNDS
CIP REVENUES BY SOURCE
Grants and
Other Sources
14%
Recreation
Impact Fee
4%
Local Option
Gas Tax
10%
Discretionary
Sales Tax
72%
CIP USES OF FUNDS
Roads
Debt Service 20%
ewalks
Public 2%
Facilities
12%
103
Recreation
46%
CITY OF SEBASTIAN, FLORIDA 2003/2004 ANNUAL BUDGE
This Fund includes all of the City's "Pay as you go" and loan funded Capital Improvement Projects.
Funding for Capital Improvement Projects is provided from other City funds, loan proceeds and
miscellaneous revenue. Capital project expenditures are accounted for in Capital Project Funds, the Golf
Course Projects Fund and the Airport Projects Fund, but they are presented in a consolidated manner in the
budget document to facilitate review of capital projects as a whole.
CAPITAL IlVIPROVEP~NT FUND
RE S BY SOURCE
Local Option Gas Tax Fund
Discretionary Sales Tax Fund
Recreation Impact Fee Fund
Grants and Other Revenues
TOTAL
$ 150,000
$ 1,059,693
$ 70,000
$ 200,000
$ 1,479,693
EXPENDITURES BY TYPE
The proposed Capital Improvement Program for 2003 - 2004 is as follows
Roads $ 300,000
Sidewalks 180,000
Recreation 670,000
Public Facilities 175,000
Sub-total Capital Projects $ 1,325,000
Debt Service 154,693
TOTAL
$ 1,479,693
104
CITY OF SEBASTIAN, FLORIDA 2003/2004 ANNUAL BUDGE
CAPITAL IlVIPRO
L,ceal l7scretionary Ramon
Bond Impttivements
Pedeshian Bridges
Road Paving
SSdewalks and Bikeways
Annual Sidewalk Prvgam
Recreation Facilities
Bryant Court Park (Zane C)
Picric Pavilion, Playgnruxl, Qearing
(no trees), Berrclrs, Signage, etc.
Faso Street Park (7.nne B)
Picnic Pavilion, Playgnxa~ Benches,
Signage
RiverviewParkPhaseN (Za~eB)
Barrd Shell Stage and Splash Pond
Southside Recreation Ca~plex (Zane C)
Soooa-~ields, etc.
P~lic Faalities
PW CaYpormd Relocation
Build and relocated Garage and Storage
Buildings to Airport
Debt Service
Heavy ~i~rt lie
Option Sales Irr;~ac#
Gas Tax Tax Fee
150,000
150,000
180,000
40,000
30,000
200,000
200,000
175,000
154,693
Airport Other
Ftur1 Samoes Total
150,000
150,000
180,000
40,000
30,000
200,000
200,000 400,000
175,000
154,693
150,000 1,099,693 70,000 0 ZOg000 1,479,693
105
CITY OF SEBASTIAN, FLORIDA 2003/2004 ANNUAL BUDGET
FISCAL YEAR 2003-2004
CAPITAL IMPROVEMENT FUND SOURCE OF "OTHER" FUNDS
SOURCE OF "OTHER" FUNDS AMOUNT
Southside Recreation Complex $ 200,000
FRDAP Grant
TOTAL SOURCES OF "OTHER" FUNDS $ 200,000
106
ITY OF SEBASTIAN, FLORIDA 2003/2004 ANNUAL BUDGE
FISCAL YEAR 2003-2004
STREET RESURFACING/RECONSTRUCTION PROGRAM
STREET RESURFACING PROGRAM
STREET STREET LENGTH
NAME LOCATION IN FEET
Dot Circle Layport Drive to End 219
Layport Drive Fleming to Cr-512 1,827
Landsdowne Drive Wave to Strait 987
Laconia Street Crystal Mist to Concha 1,584
Clearbrook Street Periwinkle to Concha 2,495
Landover Drive Filbert to Joyhaven 1,015
Calomindin Street Temple to End 264
Truman Street US 1 to End 240
STREET RECONSTRUCTION PROGRAM
STREET STREET LENGTH
NAME LOCATION IN FEET
Seamist Lane Landsdowne to Rosebush 1,242
Wilson Terrace Clearmont to Persian 441
Persian Lane Rosebush to Tulip 582
Surrey Terrace Persian to Clearmont 742
Tuxedo Terrace Clearmont to Persian 1,033
Chaloupe Terrace Glentry to Crowberry 1,195
Coply Terrace Crowbeny to Glentry 1,194
Mistletoe Street Seashore to Joyhaven 1,321
Alexis Street Day to End 201
Arcadia Drive Barber to Bristol 1,886
Athens Court Empire Terrace to End 144
Cleveland Street US 1 to Indian River Drive 578
Pineapple Street Temple to End 893
Tangelo Street Temple to End 478
Valencia Street Temple to End 1,106
Jefferson Street US 1 to Indian River Drive 169
107
CITY OF SEBASTIAN, FLORIDA 2003/2004 ANNUAL BUDGET
CITY OF
SE$ASTI~
HOME OF PELICAN ISLAND
This Page Intentionally Left Blank
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CITY OF SEBASTIAN, FLORIDA 2003-2004 ANNUAL BUDGET
GOLF COURSE ADMINISTRATION DIVISION
Code: 410110
Account
Number Description
PERSONAL SERVICES:
511200 Regular Salaries
511400 Overtime
511500 Lesson Bonus
512100 FICA Taxes
512225 Deferred Compensation
512301 Group Health Insurance Premium
512305 Dependant Health Ins Premium
512309 Employee Assistance Program
512400 Worker's Comp Insurance
512500 Unemployment Insurance
TOTAL PERSONAL SERVICES
OPERATING EXPENSES:
533200 Audit Fees
533201 Admin Services provided by GF
533400 Other Contractual Services
533410 Environmental Services
533415 Janitorial Services
533420 Pest/Weed Control
533440 Electronic Security Services
534000 Trave] and Per Diem
534101 Telephone
534110 Intemet Access
534120 Postage
534310 Electric
534320 Water/Sewer
534380 Trash Pickup/Hauling, Etc.
534445 Airport Property Lease
534500 Insurance
534610 R & M -Buildings
534630 R & M -Office Equipment
534650 R & M-Radio
534845 Golf Course Promotions
534846 Golf Course Advertising
535200 Departmental Supplies
535205 Bank Charges
535210 Computer Supplies
535220 Cleaning Supplies
535230 Smal] Tools and Equipment
535250 Building Supplies
535270 Uniforms and Shoes
535410 Dues and Memberships
535420 Books and Publications
535450 Training and Education
535710 Non-Ad Valorem Tax
TOTAL OPERATING EXPENSES
Actual
FY 00/Ol FY 01/02 FY 02/03 to
Actual Actual Budeet 3/31/03
150,176 185,064 203,900 112,523
3,023 1,193 1,000 1,03 3
1,756 1,125 6,000 2,573
11,754 13,870 16,134 8,582
8,747 9,448 10,656 6,085
9,989 12,890 14,051 8,855
3,114 5,291 7,399 3,672
194 252 276 150
24,009 11,892 8,]22 6,991
5,503 642 1,000 21
218,265 241,667 268,538 150,485
2,703 7,180 3,500 3,331
35,941 38,088 38,088 25,392
132 75 100 0
1,650 1,813 2,000 1,004
1,050 1,440 1,560 690
168 168 250 98
413 381 400 319
0 0 50 24
5,662 6,041 6,528 1,697
439 1,805 0
122 145 200 80
28,]40 29,262 32,089 21,024
575 573 587 286
1,239 1,545 1,900 794
120,000 120,000 120,000 80,000
27,743 34,386 48,140 8,147
2,840 4,105 3,000 1,165
2,879 3,132 2,000 202
0 220 300 0
2,282 3,075 2,100 1,992
3,349 5,406 7,100 6,329
4,283 2,449 4,000 3,430
13,456 16, 187 16,000 13,394
223 612 750 523
1,342 1,171 1,200 1,270
137 208 250 0
178 115 250 85
0 271 500 182
1,087 913 1,500 300
122 128 250 133
525 0 1,250 0
194 2,935 2,935 2,930
258,874 283,826 298,777 174,821
FY 02/03
Proiected
203,900
1,000
6,000
16,134
10,656
]4,051
7,399
276
8,122
1,000
268,538
3,33 ]
38,088
0
2,000
1,380
179
400
50
2,546
0
200
31,536
587
1,300
120,000
] 0,863
3,000
750
250
2,100
7,100
3,750
16,000
750
1,200
]50
225
225
1,000
150
1,000
2,930
253,040
FY 03/04
Adopted
Bud et
(CAPITAL OUTLAY:
1606400 Vehicles and Equipment
(TOTAL CAPITAL OUTLAY
'DEBT SERVICE:
707145 Principal -Golf Course
707245 Interest -Golf Course
TOTAL DEBT SERVICE
2,871 3,116 0 0
2,871 3,116 0 0
0 0 220,000 220,000
42,981 112,803 89,890 89,890
42,981 112,803 309,890 309,890
212,400
1,500
6,000
16,822
12,672
20,981
6,334
300
6,472
1,000
284,481
2,709
38,088
0
2,500
0
200
480
50
2,562
0
200
30,840
587
0
120,000
13,036
3,500
750
250
2,500
7,500
3,500
16,800
750
1,300
250
250
250
1,000
150
750
3,023
253,775
0 0
0 0
220,000 230,000
89,890 80,890
309,890 310,890
NON-OPERATING EXPENSES
909101 Interfund Trfr to OOl GF 335,000 0
90954] Intrafund Trfrto GC Capital
909901 Contingency 0 0 0
TOTAL NON-OPERATING EXPENSES 335,000 0 0 0 0 0
TOTAL GOLF COURSE ADMINISTRATION ~ 857,991 ~ 641,411 ~ 877,205 ~ 635,196 ~ 831,468 ~ 849,146
~ CITY OF SEBASTIAN, FLORIDA 2003-2004 ANNUAL BUDGET
GOLF COURSE GREENS DIVISION
Code: 410120
Account
Number Description
OPERATING EXPENSES
533440 Electronic Security Services
533445 Groundskeeping Service
534310 Electric
534610 R & M -Buildings
534640 R & M-Operating Equipment
534680 R & M -Irrigation Systems
534685 R & M -Grounds Maintenance
535200 Departmental Supplies
535220 Cleaning Supplies
535230 Small Tools and Equipment
535250 Building Supplies
FY 00/Ol I FY 01/02 I FY 02/03
Actual Actual Budget
359 386 400
462,852 475,349 489,609
14,553 18,129 17,800
199 1,863 4,000
12,075 8,241 13,000
10,214 9,933 14,000
2,010 996 2,500
2,499 3,068 2,500
43 I99 250
118 272 250
0 76 250
Actual FY 03/04
to FY 02/03 Adopted
3/31/03 Projected Budget
251 400 450
281,446 489,609 502,339
10,710 17,800 19,500
689 1,000 2,000
3,935 13,000 13,000
5,855 14,000 14,000
1,015 1,500 1,200
1,149 2,300 2,500
349 250 250
70 250 250
11 250 250
TOTAL OPERATING EXPENSES
CAPITAL OUTLAY
606400 Vehicles and Equipment
TOTAL CAPITAL OUTLAY
NON-OPERATING EXPENSES
909541 Intrafund Trfr to GC Capital
TOTAL NON-OPERATING EXPENSES
TOTAL GREENS DIVISION
504,922 ~ 518,514 ~ 544,559 ~ 305,480 ~ 540,359 ~ 555,739
3,345 31,656 51,000 0 0 43,200
3,345 31,656 51,000 0 0 43,200
700,000 11,322 0 11,322 0
700,000 0 11,322
1,208,267 550,170 606,881
0 11,322 0
305,480 551,681 598,939
~ CITY OF SEBASTIAN, FLORIDA 2003-2004 ANNUAL BUDGET ~
GOLF COURSE CARTS DIVISION
' Code: 410130
i
Account
Number Description
FY 00/Ol
Actual
FY 01/02
Actual
FY 02/03
Budget Actual
to
3/31/03
FY 02/03
Proiected FY 03/04
Adopted
Budget
PERSONAL SERVICES
511200 Regular Salaries 23,216 34,862 42,300 23,209 42,300 46,500
511400 Overtime 396 458 500 457 500 600
512100 FICA Taxes 1,806 2,702 3,274 1,810 3,274 3,603
512309 Employee Assistance Program 38 46 100 27 100 92
512400 Worker's Comp Insurance 0 0 0 0 0 1,531
TOTAL PERSONAL SERVICES 25,456 38,068 46,174 25,503 46,174 52,326
OPERATING EXPENSES
534420 Equipment Leases 43,913 52,250 52,250 39,188 52,250 52,250
534610 R & M -Buildings 0 90 2,000 13 750 500
534640 R & M-Operating Equipment 820 784 2,000 485 1,500 500
535200 Departmental Supplies 157 5,272 1,500 330 750 750
535220 Cleaning Supplies 189 57 250 60 200 100
535230 Small Tools and Equipment 90 108 250 39 200 100
535270 Uniforms and shoes 0 0 0
TOTAL OPERATING EXPENSES 45,169 58,561 58,250 40,115 55,650 54,200
CAPITAL OUTLAY
606400 Vehicles and Equipment 0 0 0 0
TOTAL CAPITAL OUTLAY 0 0 0 0 0 0
TOTAL CARTS EXPENSES 70,625 96,630 104,424 65,618 101,824 106,526
CITY OF SEBASTIAN, FLORIDA 2003/2004 ANNUAL BUDGE
MUNICIPAL GOLF COURSE
Actual FY 03/04
FY 00/Ol FY 01/02 FY 02/03 to FY 02/03 Adopted
Description Actual Actual Budeet 3/31/03 Projected Budget
Total Revenues 1,151,732 1,385,635 1,588,510 1,084,756 1,385,599 1,554,611
Total GC Administration Division 857,991 641,411 877,205 635,196 831,468 849,146
Total GC Greens Division 550,170 606,881 606,881 305,480 551,681 598,939
Total GC Carts Division 96,630 104,424 104,424 65,618 101,824 106,526
Total Expenses 1,504,791 1,352,716 1,588,510 1,006,294 1,484,973 1,554,611
Net Revenue over (Expenses) (353,059) 32,919 0 78,462 (99,374) 0
Note: The increase in budget from Fiscal Year 2000/2001 to Fiscal Year 2001/2002 is a result of the Golf Course being
closed from June through September 2001 for the purpose of renovating 19 Greens, rebuilding bunkers and regrassing
the fairways. This is the first major renovation of the Golf Course since it was built in 1981.
109
CITY OF SEBASTIAN, FLORIDA 2003/2004 ANNUAL BUDGE
Code: 410010
FUND REVENUE
The Fiscal Year 2003-2004 adopted budget for Golf Course fund revenue is $1,554,611. This compares to the 2002-03
projected Golf Course fund revenue of $1,385,599, an increase of $169,012 or 12.2%.
Amended Projected
FY 00/O1 FY 01/02 FY 02/03 FY 02/03 Adopted
Description Actual Actual Budget Revenue FY 03/04 Difference
Charges for services 1,088,104 1,365,025 1,518,053 1,370,005 1,484,154 114,149
Non-operating revenues 63,628 20,610 70,457 15,594 70,457 54,863
Total revenues and other sources 1,151,732 1,385,635 1,588,510 1,385,599 1,554,611 169.012
Fiscal Year 2003-04 Adopted Budget:
Major Current Level Changes from
2002-03 Projected Revenue: Difference
1. Charges for services -Increase due to a projected increase in cart and greens fees, resident/nonresident
fees, and rents for a CPI increase in accordance with the lease contract. $ 114,149
Non-operating revenes -Net increase results from an increase in SBA interest earnings and regular interest
Wings from investments as well as an appropriation from retained earnings for equipment purchases. $ 54,863
i
GOLF COURSE ADMINISTRATION
The Sebastian Golf Course is located in the City of Sebastian off of Main Street at the West entrance to the Airport and
provides recreational enjoyment for the citizens of Sebastian and the surrounding communities. The facility includes '
an 18-hole golf course that is 6,717 yards in length and par 72, driving range, putting and chipping green, restaurant,
lounge, and fully-stocked Pro Shop.
FISCAL YEAR 2003 ACCOMPLISHMENTS
/ Scheduled over 40 "outside" Golf Events
/ Sebastian Open (2002) had 124 players, established Couples Golf Championship, Wojo Memorial
Classic, Buick Scramble, etc.
/ Over 500 juniors attended Wednesday afternoon "Free Clinic"
/ 2003 Sebastian Junior Golf Academy had over 100 Juniors attend
/ Junior Players Tour scheduled to hold yearly event at Sebastian Golf Course
/ On track to do 67,000 rounds of golf
/ Yearly revenue at 1.4 million
/ Golf staff trained and certified in basic CPR and First Aid
FISCAL YEAR 2004 GOALS & OBJECTIVES
- Entertain over 68,000 rounds of golf
- Revenue at or above 1.5 million
- Continue to offer Professionally operated tournaments and leagues
- Continue to offer a comprehensive Junior Golf Program
- Offer a competitive golf shop complete with customers stated and unstated needs and wants
- Through articles and educational materials, continue to work with all golf staff regarding unsurpassed
customer service and professionalism
110
CITY OF SEBASTIAN, FLORIDA 2003/2004 ANNUAL BUDGE
PERFORMANCE MEASUREMENT
Actual Actual Projected Estimated
SERVICE PROGRAM 2000-O1 2001-02 2002-03 2003-04
NUMBER OF ANNUAL FEES SOLD
Single Resident 71 71 72 63
Single Non-Resident 41 38 36 26
Family Resident 56 42 46 40
Family Non-Resident 22 18 14 10
Resident/Discount Cards 746 890 900 900
TOTAL ANNUAL FEES SOLD 936 1,059 1,068 1,039
NUMBER OF ROUNDS PLAYED
Annual Fee Rounds 10,682 13,087 15,833 12,000
Daily Fee Rounds 35,204 47,122 54,167 55,000
TOTAL NUMBER OF ROUNDS PLAYED 45,886 60,209 70,000 67,000
PROGRAM BUDGET DESCRIPTION FOR THE SEBASTIAN GOLF COURSE
03-04
25.00% 20.00% General Suaervision -Provide effective, responsive and professional management, direction,
control of daily golf operations, including training and forethought for innovative an
ractical im rovements.
25.00% 20.00% Pro Shop -Provide friendly, consistent quality service to the public. The result of this direc
contact combined with the amenities offered, produces customer satisfaction.
25.00% 20.00% Control of Course Play -Provides for. orderly starting of play, the speed and flow of play,
and prevention of free play and abuse to golf course grounds. This enhances the enjoyment o
the game as well as promoting return play.
25.00% 20.00% Golf Course Administration -Supervise all Golf Course operations, preparation of budget,
supervision of capital improvement programs.
20.00% Promote the Game of Golf -Sebastian Golf Course and the City of Sebastian through gol
instruction ,junior and adult clinic, golf tournaments, charity events, speaking engagements,
advertisements, and other creative measures to attract and promote return play to Sebastia
100.00% 100.00%
111
CITY OF SEBASTIAN, FLORIDA 2003/2004 ANNUAL BUDGET
GOLF COURSE ADMINISTRATION BUDGET SUMMARY
The Fiscal Year 2003-2004 adopted budget for Golf Course Admin is $849,146. This compares to the 2002-03
projected expenditures of $ 831,468, an increase of $17,678 or 2.1%.
Amended Projected
FY 00-01 FY 01-02 FY 02-03 FY 02-03 Adopted
Actual Actual Budget Expenditures FY 03-04 Difference
Personal Services ,
Operating Expenses 258,874 283,826 298,777 253,040 253,775 735
Capital Outlay 2,871 3,116 0 0 0 0
Debt Service 42,981 112,803 309,890 309,890 310,890 1,000
Non-Operating 335,000 0 0 0 0 0
't'otal ,
, ,
Fiscal Year 2003-04 Adopted Budget:
Major Current Level Changes from
2002-03 Projected Expenditures: Difference
1. Personal Services -Increase - 3% increase for exempt management employees, 3% increase for
CWA employees (contract negotiations are in process), an increase for upgrading Asst Pro to full time
with an offset of unfunded positions for cashier, an estimated 15% increase in Health Insurance and an
increase in deferred compensation and worker's compensation premiums which are wage driven. 15,943
2. Operating Expenses -Net increase results from increases in environmental services, bank charges,
insurance and promotions/advertising, offset by decreases in electric, trash pickup (new contract) and
'anitorial services. 735
3. Capital Outlay - No change - no administrative equipment budgeted for. 0
4. Debt Service -Increase in accordance with debt service schedule. 1,000
5. Non-Operating - No change. 0
112
CITY OF SEBASTIAN, FLORIDA 2003/2004 ANNUAL BUDGET
PERSONAL SERVICES SCHEDULE
GOLF COURSE ADMINISTRATION AND PRO SHOP
Projected Adopted
Pay Position Years Expense Budget
Position Ran a Grade - - - 02-03 03-04
Golf Course Director 50,377/90,986 81E 1.00 1.00 1.00 52,500 54,000
Head Golf Professional 30,784/55,599 29E 0.60 1.00 1.00 31,400 32,300
Asst. Head Golf Professional 14,435/19,968 11 0.40 0.00 1.00 - 19,000
Head Cashier 21,569/38,956 18 1.00 1.00 1.00 27,500 28,000
Administrative Secretary 21,569/38,956 18 0.50 0.50 0.50 17,200 17,600
Assistant Cashier (P/T) 7,807/14,101 11 1.50 1.50 1.00 21,300 15,000
Cashier (2 TEMP) 0.50 0.50 0.00 11,000 -
Ranger/Starter (6 P/T) 6,125/11,063 9 3.00 3.00 3.00 34,000 36,500
Ranger/Starter (2 TEMP) 1.50 1.50 1.50 9,000 10,000
9.00 9.00 9.00
TOTAL SALARIES 203,900 212,400
Overtime 1,000 1,500
Lesson Bonus 6,000 6,000
FICA Taxes 16,134 16,822
Deferred Compensation 10,656 12,672
Group Health Insurance Premium 14,051 20,981
Dependant Health Ins Premium 7,399 6,334
Employee Assistance Program 276 3UU
Worker's Comp insurance 8,122 6,472
Unemployment Insurance 1,000 1,000
Total Personal Services 268,538 284,481
Priority EXPENDITURES PER FISCAL YEAR
Number Description 2003-04 2004-05 2005-06 2006-07 2007-08
1 Computers (6) 12,500
2 Printers (3) 2,000
TOTAL
12,500
2,000
113
CITY OF SEBASTIAN, FLORIDA 2003/2004 ANNUAL BUDGET
GOLF COURSE GREENS DIVISION
The Golf Course Greens Division is responsible for administration of an independent golf course maintenance contract
to insure that the overall care of the golf course provides a playable and healthy golf course.
FISCAL YEAR 2003 ACCOMPLISHMENTS
/ Irrigation & drainage improvements added to several areas.
/ Over 50 new trees planted on property.
/ Maintenance facility improved -employee meeting room created, parking lot and grounds around building
improved
/ Repair and Maintenance of irrigation and operating equipment costs kept in check
/ New greens & tees remain in excellent shape, ability to drain
/ Brazilian pepper trees removed
/ Drainage swales improved
FISCAL YEAR 2004 GOALS AND OBJECTIVES
- Continue identifying areas that need improvement and carry out plans to improve such areas on the golf course
- Continue tree replacement and aesthetic plantings throughout golf course
- Track and monitor all equipment preventative maintenance and repairs
- Continue to evaluate horticultural and turf practices in order to produce the best possible playing conditions.
PROGRAM BUDGET DESCRIPTION FOR THE GOLF COURSE GREENS DIVISION
- - 03-04
75.00% 70.00% Golf Course Maintenance -Provide administrative oversight of independent golf course
maintenance contract which provides daily turf care resulting in the quality appearance an
playability of the golf course. Keeping the golf course in the best possible condition throughou
the year adds to the enjoyment of the customers and insures return play.
25.00% 30.00% Equipment Maintenance -Continue tracking equipment use and repair to insure prope
maintenance and useabiltiy of equipment.
100.00% 100.00%
114
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~ITY OF SEBASTIAN, FLORIDA 2003/2004 ANNUAL BUDGE7
GOLF COURSE GREENS DIVISION BUDGET SUMMARY
The Fiscal Year 2003-2004 adopted budget for Golf Course Greens Division is $598,939. This compares to the
2002-03 projected expenditures of $551,681, an increase of $47,258 or 8.6%.
Amended Projected
FY 00-01 FY 01-02 FY 02-03 FY 02-03 Adopted
Actual Actual Budget Expenditures FY 03-04 Difference
Operating Expenses 504,922 518,514 544,559 540,359 555,739 15,380
Capital Outlay 3,345 31,656 51,000 0 43,200 43,200
Non-Operating 700,000 0 11,322 11,322 0 (11,322)
Total 1,208,267 550,170 606,881 551,681 598,939 47,258
Fiscal Year 2003-04 Adopted Budget:
Major Current Level Changes from
Fiscal Year 2003-04 Adopted Budget: Difference
1. Operating Expenses -Net increase results from increases in Groundskeeping Services, electric and
r&m-buildings. 15,3 80
2. Capital Outlay -Increase for needed replacement of equipment.. 43,200
3. Non-Operating -Decrease - no required transfers of funds for improvements. (11,322)
CAPITAL OUTLAY SCHEDULE
Priority
Number Description
1 Greens Mowers (2)
2 Carry All
3 Tractor
4 Cushman Truckster
5 Top Dresser
6 Mig Welder
7 Rotary Mower
8 7 Clang Mower
9 Toro Sand Pro
EXPENDITURES PER FISCAL YEAR
2003-04 2004-OS 2005-06 2006-07 2007-08 TOTAL
31,200 17,000 48,200
5,500 5,500
20,000 20,000
7,000 7,800 14,800
5,000 5,000
3,000 3,000
12,000 12,000
32,000 32,000
10,000 10,000
,200 32
115
CITY OF SEBASTIAN, FLORIDA 2003/2004 ANNUAL BUDGET
GOLF COURSE CARTS DIVISION
The Golf Course Carts Division is responsible for maintaining the golf carts in operational condition, driving range,
golf cart barn, locker room, water station, and surrounding areas.
FISCAL YEAR 2003 ACCOMPLISHMENTS
/ Maintained fleet of 86 electric golf cars, over 500-48 volt batteries, 350 tires.
/ Maintained cart barn, starters station, water station and surrounding areas
/ Maintained driving range balls
FISCAL YEAR 2004 GOALS AND OBJECTIVES
- Maintain carts, complete with detailing, battery maintenance, tires, etc.
- Maintain cart barn, starter's station, water station & surrounding areas
- Driving range balls maintained, keeping good shape, presentable for public
- Provide the best possible customer service
PROGRAM BUDG ET DESCRIPTION FOR THE GOLF CART DIVISION
STAFFING NATURE OFACTIVITY
02-03 03-04 03-04
40.00% 40.00% General Maintenance and Care of Golf Carts -Clean and maintain golf carts in operationa
condition for guests use and maintain operational cart barn.
30.00% 25.00% Golf Course Facilities -Maintenance and care of Cart Barn, Driving Range, Water Station,
and eneral area around Golf Sho and starter area.
30.00% 35.00% Customer Service -Provide unsurpassed customer service to our members quests.
100.00% 100.00%
116
CITY OF SEBASTIAN, FLORIDA 2003/2004 ANNUAL BUDGET
GOLF COURSE CARTS DIVISION BUDGET SUMMARY
The Fiscal Year 2003-2004 adopted budget for Golf Course Carts Division is $106,526. This compares to the
03 projected expenditures of $101,824, a increase of $4,702 or 4.6%.
Amended Projected
FY 00-01 FY 01-02 FY 02-03 FY 02-03 Adopted
Actual Actual Budget Expenditures FY 03-04 Difference
Personal Services 25,456 38,068 46,174 46,174 52,326 6,152
Operating Expenses 45,169 58,561 58,250 55,650 54,200 (1,450)
Total 70,625 96,630 104,424 101,824 106,526 4,702
Fiscal Year 2003-04 Adopted Budget:
Major Current Level Changes from
Fiscal Year 2003-04 Adopted Budget: Difference
1. Personal Services -Increase - 3% increase for CWA employees (contract negotiations are in
process), unfunded carts positions, an estimated 15% increase in Health Insurance and an increase in
deferred compensation and worker's compensation premiums which are wage driven. 6,152
2. Operating Expenses -Net decrease results from across the board decreases for all expenses. (1,450)
PERSONAL SERVICES SCHEDULE
COURSE CART DIVISION
Pay Position Years
Position Range Grade 01-02 02-03 03-04
',GOLF COURSE ATTENDANT (1 P/T) 0.00 1.00 0.50
CART ATTENDANTS (4) (P/T) 6,125/11,06 9 2.00 2.00 2.00
CART ATTENDANTS (TEMP) 2.00 2.00 1.00
4.00 4.00 3.50
TOTAL SALARIES
OVERTIME
FICA
EMPLOYEE ASSISTANCE PROGRAM
WORKER'S COMPENSATION
TOTAL PERSONAL SERVICES
Projected Adopted
Expense Budget
02-03 03/04
13,000
19,300 14,500
23,000 19,000
42,300 46,500
500 600
3,274 3,603
100 92
1,531
46,174 52,326
117
CITY OF SEBASTIAN, FLORIDA 2003/2004 ANNUAL BUDGET
CAPITAL OUTLAY SCHEDULE
GOLF COURSE CART DIVISION
Priority EXPENDITURES PER FISCAL YEAR
Number Description 2003-04 2004-OS 2005-06 2006-07 2007-08 TOTAL
1 Ball Washer 1,900 2,300 4,200
2 Range Picker 2,000 2,300 4,300
0 2,000 1,900 0 4,600 8,500
118
1
1
~~
i~
i~
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1
CITY OF SEBASTIAN, FLORIDA 2003/2004 ANNUAL BUDGET.,
AIRPORT FUND REVENUE
Code: 450010
The Fiscal Year 2003-2004 adopted budget for Airport fund revenue is $239,412. This compares to the 2002-03
projected Airport fund revenue of $191,171, an increase of $48, 241 or 25.2%.
Amended Projected
FY 00-01 FY O 1-02 FY 02-03 FY 02-03 Adopted
Description Actual Actual Budget Revenue FY 03-04 Difference
Operating revenue 193,649 169,304 169,207 178,439 169,438 (9,001)
Intergovernmental 32,609 - - - 28,000 28,000
Non-operating revenues 22,017 10,386 34,885 12,732 41,974 29,242
Total revenues and other sources 248,275 179,690 204,092 191,171 _ 239,412 48,241
Fiscal Year 2003-04 Adopted Budget:
Major Current Level Changes from
2002-03 Projected Expenditures: Difference
1. Operating revenue -Decrease due to a projected decrease in other revenue from fuel fees and other
charges. $ (9,001)
2. Intergovernmental -Increase due to a projected capital equipment grant for a new mower. $ 28,000
3. Non-operating revenes -Net increase results from an increase in SBA interest earnings and regular
interest earnings from investments as well as an appropriation from retained earnings for operating and
$ 29,242
AIRPORT ADMINISTRATION
The Airport Director is responsible for Airport Operations and compliance issues with the Federal Aviation
Administration, Airport CIP execution and monitoring, tenant relations, and compliance with State and Federal
Aviation Regulations.
FISCAL YEAR 2003 ACCOMPLISHMENTS
/ Completed Security Fencing and Badging Program
/ Completed Runway 4-22 Medium Intensity Runway Edge Lighting
/ Completed purchase of Tenant interests to begin clearing for Runway 9-27
/ Developed Airport Website
/ Completed Economic Impact Analysis
/ Obtained Joint Participation Agreement Funds in the amount of $1,427,000
/ Obtained Federal Aviation Administration funding in the amount of $1,107,000 for Phase II of the reactivation
of Runway 9-27
/ Completed Extension of Airport Drive West
FISCAL YEAR 2004 GOALS AND OBJECTIVES
- Administration of the Airport in accordance with Federal, State and Local regulations.
- Revise Joint Anticipated Capital Improvement Program, via partnership with
Transportation and Federal Aviation Administration.
- Coordination of safety and logistics associated with airport construction activities.
- Monitoring of airport lease agreements with Finance and Legal departments.
- Promotion of open and positive relations with airport users and citizens.
- Reactivate Runway 9-27 (pending Federal funding)
- Complete Airport/Public Works/Engineering Administration Facility
- Complete Infrastructure Improvements of East side of airport
- Implement security upgrades
Florida Department of
' 119
CITY OF SEBASTIAN, FLORIDA 2003/2004 ANNUAL BUDGET
PERFORMANCE MEASURES
Performance Indicators Actual
2000/2001 Actual
2001/2002 Budget
2002/2003 Projected
2003/2004
Number of Based Aircraft 50 50 80 85
Number of Aircraft Operations 45,000 47,000 60,000 50,000
Number of Development Acres 188 188 190 200
Airport Leasehold Revenues $ 190,198* $ 161,434 $ 265,000
• vne nine increase ror couecnon or unpaid lease payments.
PROGRAM BUDGET DESCRIPTION FOR THE AIRPORT
STAFFING NATURE OF ACTIVITY
02-03 03-04 03-04
10.00% 10.00% Federal Aviation Comaliance -Conduct operations at the Airport in accordance with Federa
Aviation Re ulations.
55.00% 55.00% Caaital Improvement Proiect Execution and Monitoring -Execute and monitor Capita
Improvement Projects. Prepare and submit aFive-Year Capital Improvement Program
accordance with Regulations. Prepare and apply for Florida Department of Transportatio
Ai ort Im rovement Grants for Ca ital Im rovement Projects and a ui ment.
15.00% 15.00% Tenant and Public Relations -Monitor and execute Tenant Lease agreements. Provide disput
resolution regarding airport regulations. Maintain contact with Airport users and citizens
respond to questions and complaints and provide information to all parties about rules
20.00% 20.00% Airuort Maintenance -Mow Airport, herbicide runways and taxiways, maintain runwa
lighting system. Supervise runway maintenance and Scrub Jay mitigation/Habitat Conservatio
Area. Clear and maintain runway approaches and perform daily Airport inspections.
100.00% 100.00%
120
CITY OF SEBASTIAN, FLORIDA 2003/2004 ANNUAL BUDGE7
!~1KYVK1 A111V111N1~1KAl1Vlr 15ULlTL~ 1 JUlV11VlAl(Y
The Fiscal Year 2003-2004 adopted budget for the Airport is $239,412. This compares to the 2002-03 amended budget
of $206,470, an increase of $ 32,942 or 16.1 %.
Amended Projected
FY 00-01 FY 01-02 FY 02-03 FY 02-03 Adopted
Actual Actual Budget Expenditures FY 03-04 Difference
Personal Services ,
Operating Expenses 62,028 81,633 77,309 74,745 78,670 3,925
Capital Outlay 69,508 25,001 3,042 3,042 30,508 27,466
Non-Operating 140,000 0 0 2,982 1,759 (1,223)
'total ,
Proposed 2002-03 Budget:
Major Current Level Changes from
2001-02 Projected Expenditures: Difference
I. Personal Services -Increase - 3% increase for exempt management employees, 3% increase for CWA
employees (contract negotiations are in process), an estimated 15% increase in Health Insurance and an
increase in deferred compensation and worker's compensation premiums which are wage driven.
2,774
2. Operating Expenses -Net increase results from an increase in audit fees associated with the Florida
Single Audit requirements on FDOT grants, offset by decreases in grounds maintenance and books &
publications. 3,925
3. Capital Outlay -Increase associated with purchase of necessary equipment for grounds maintenance. 27,466
4. Non-Operating -Decrease due to no intrafund transfers required in support of capital improvements. (1,223)
PERSONAL SERVICES SCHEDULE
Projected
Pay Position Years Expense
Position Ranee Grade 00-01 Oi-02 02-03 02-03
Director 50,377/90,986 81E 0.00 0.00 1.00 50,100
Manager 34,964/63,150 33E 1.00 1.00 0.00 -
OperationsSpecialistIII 21,155/38,207 18 0.00 0.50 1.00 31,000
'emp 0.50 0.67 0.50 8,400
1.50 2.17 2.50
TOTAL SALARIES 89,500
Overtime 2,000
FICA Taxes 7,007
Clothing Allowance 100
Deferred Compensation 8,244
Group Health Insurance Premium 9,103
Dependant Health Ins Premium 2,863
Employee Assistance Program 46
Worker's Comp Insurance 6,838
Total Personal Services 125,701
Adopted
Budget
03-04
51,600
32,000
8,400
92,000
500
7,084
100
8,334
10,405
2,863
46
7,143
128,475 I
121
CITY OF SEBASTIAN, FLORIDA 2003/2004 ANNUAL BUDGET
CAPITAL OUTLAY SCHEDULE
Priority
Number Description
1 Small Deck Mower
2 Small 4x4 Utility cart
3 Computers
EXPENDITURES PER FISCAL YEAR
2003-04 2004-OS 2005-06 2006-07 2007-08 TOTAL
18,819 18,819
11,689 11,689
1,800 3,500 5,300
30,508 0 1,800 3,500 0 35,808
Equipment purchased in prior year:
Computer $ 1,363
122
1
CITY OF SEBASTIAN, FLORIDA 2003-2004 ANNUAL BUDGET
AIltPORT ADMINISTRATION
Code: 450110
IPl
' S1
S1
S1
S1
S1
S1
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S1
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53
' S3
S3
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' S3
S3
52
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1
S3
S3
53
S3
S3
S3
S3
S3
S3
S3
S3
S3
S3
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53
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Account
Number Description
FY 00/Ol
Actual
FY 01/02
Actual
FY 02/03
Budget Actual
to
3/31/03
FY 02/03
Proiected FY 03/0
Adopter
Budget
;RSONAL SERVICES
1200 Regular Salaries 27,406 50,192 88,400 20,894 89,500 92,0(
1400 Overtime 2,000 S(
2100 FICA Taxes 1,992 3,622 6,770 1,490 7,007 7,01
Z21 S Clothing Allowance 100 100 1(
?225 Deferred Compensation 1,917 3,998 7,965 1,830 8,244 8,3:
?301 Group Health Insurance Premium 1,952 4,950 9,097 2,339 9,103 10,4(
2305 Dependant Health Ins Premium 1,310 2,693 4,609 1,345 2,863 2,8f
?309 Employee Assistance Program 17 23 46 12 46 ~
2400 Worker's Comp Insurance 1,847 2,351 6,754 1,716 6,838 7,1~
)TAL PERSONAL SERVICES 36,441 67,830 123,741 29,626 125,701 128,4'
'ERATING EXPENSES
3100 Professional Services 7,681 0 0 0 0
3200 Audit Fees 428 991 991 0 991 7,6]
3201 Admin Services provided by GF 25,101 32,114 32,114 16,057 32,114 32,1 ]
3400 Other Contractual Services 41 1,527 1,500 624 1,500 1,S(
3410 Environmental Services 500 0 0 0 0
3420 Pest/Weed Control/Mowing 749 0 2,000 0 2,000 2,0(
1000 Travel and Per Diem 2,737 4,721 4,250 2,023 4,250 4,2`
1101 Telephone 1,379 781 808 300 808 8(
1105 Cellular Phone 512 1,307 1,224 238 1,224 1,2~
1110 Internet Access 138 0 0 138 1.
1120 Postage 132 270 200 S3 250 2.
1310 Electric 1,103 1,797 1,974 878 0
1420 Equipment Leases 927 0 500 0 500 S(
1500 Insurance 5,212 5,992 5,000 3,622 0
1630 R & M-Vehicles 299 500 82 500 S(
1640 R & M-Operating Equipment 14 1,738 2,000 1,157 1,500 1,5(
1685 R & M-Grounds Maintenance 9,200 8,962 3,000 6,144 8,500 6,0(
>200 Departmental Supplies 1,123 2,089 1,590 1,456 500 SC
1210 Computer Supplies 4S 0 600 SC
1230 Small Tools and Equipment 1,845 2,224 3,000 1,458 1,500 1,SC
1260 Gas and Oil 270 855 688 239 1,200 1,2(
1270 Uniforms & Shoes 0 350 3~
>410 Dues and Memberships 986 2,140 1,300 1,008 1,650 1,6~
1420 Books and Publications 0 500 0 500 2C
i4S0 Training and Education 1,350 2,475 3,000 1,245 3,000 3,2C
1710 Non-Ad Valorem Tax 738 11,170 11,170 11,170 11,170 11,1 i
ITAL OPERATING EXPENSES: 62,028 81,633 77,309 47,754 74,745 78,6 i
~PITAL OUTLAY:
1400 Vehicles and Equipment 69,508 25,001 3,042 2,457 3,042 30,SC
ITAL CAPITAL OUTLAY: 69,508 25,001 3,042 2,457 3,042 30,Sa
)N-OPERATING EXPENSES
)S4S Intrafund Trfr to AP Capital 140,000
)901 Contingency 2,982 1,75
ITAL NON-OPERATING EXPENSES 140,000 0 0 0 2,982 1,75
ITAL AIRPORT 307,977 174,463 204,092 79,837 206,470 239,41
t
CITY OF SEBASTIAN, FLORIDA 2003/2004 ANNUAL BUDGET,
FIVE YEAR CAPITAL OUTLAY SCHEDULE SUMMARY
Org
Code Department
010001 LEGISLATIVE
010005 CITY MANAGER
010009 CITY CLERK
010010 CITY ATTORNEY
010020 FINANCE
010021 MANAGEMENT INFO SERVICES
010035 HUMAN RESOURCES
010041 POLICE ADMINISTRATION
010042 POLICE SCHOOL RESOURCE UNIT
010043 POLICE UNIFORM DIVISION
010044 POLICE COMMUNITY POLICING UNIT
010045 CODE ENFORCEMENT DIVISION
010047 POLICE DETECTIVE DIVISION
010048 SUPPORT SERVICES DIVISION
010049 POLICE DISPATCH DIVISION
010051 ENGINEERING
010053 STORMWATER UTILITY DIVISION
010052 P/W-ADMIN AND ROADS
010054 GARAGE
010057 PARKS AND RECREATION
010059 CEMETERY
010080 GROWTH MANAGEMENT
010085 BUILDING DEPARTMENT
TOTAL GENERAL FUND
GOLF COURSE FUND
EXPENDITURES PER FISCAL YEAR
2003-04 2004-05 2005-06 2006-07 2007-08 TOTAL
0 0 0 0 0 0
0 3,700 1,450 1,450 0 6,600
1,500 4,500 12,000 0 0 18,000
0 0 0 1,900 0 1,900
0 1,400 3,800 1,400 1,400 8,000
0 0 0 4,900 50,000 54,900
0 2,560 1,560 1,560 0 5,680
15,000 6,200 1,700 0 1,800 24,700
600 26,780 1,800 1,800 0 30,980
116,000 178,693 134,365 137,080 0 566,138
0 0 3,150 0 0 3,150
0 1,300 20,500 0 0 21,800
46,500 51,800 5,000 4,200 70,100 177,600
0 2,400 850 1,200 0 4,450
0 3,600 4,200 2,900 2,300 13,000
34,000 6,550 0 1,560 0 42,110
9,000 238,500 120,000 184,560 345,000 897,060
16,500 250,000 22,000 92,710 0 381,210
2,700 17,800 28,000 0 0 48,500
24,600 48,000 30,000 60,000 0 162,600
16,500 0 0 0 0 16,500
0 2,500 2,500 15,000 2,500 22,500
0 2,260 6,240 30,860 0 39,360
282,900 848,543 399,115 543,080 473,100 2,546,738
410110 GOLF COURSE ADMINISTRATION 0 14,500 0 0 0 14,500
410120 GOLF COURSE GREENS 43,200 32,000 20,000 20,500 34,800 150,500
410130 GOLF COURSE CARTS 0 2,000 1,900 0 4,600 8,500
TOTAL GOLF COURSE FUND 43,200 48,500 21,900 20,500 39,400 173,500
TOTAL AIRPORT FUND 30,508 0 1,800 3,500 0 35,808
TOTAL ALL FUNDS 356,608 897,043 422,815 567,080 512,500 2,756,046
123
CITY OF SEBASTIAN, FLORIDA 2003/2004 ANNUAL BUDGE
FIVE YEAR SCHEDULE OF CAPITAL OUTLAY REQUESTS
DEPT.
NUMBER DEPARTMENT
010001 LEGISLATIVE
010005 CITY MANAGER
1 Computer
2 Laser Printer
010009 CITY CLERK
1 Computer Hardware/Software
Upgrades (5)
2 Plans Scanner
010010 LEGAL
1 Computer
2 Printer
010020 FINANCE
1 Computer (2)
2 Laser printers
010021
1
2
3
010035
1
2
010041
1
2
3
4
EXPENDITURES PER FISCAL YEAR
2003-04 2004-05 2005-06 2006-07 2007-08 TOTAL
0 0 0 0 0 0
3,000 1,450 1,450 5,900
700 700
0 3,700 1,450 1,450 0 6.600
1,500 4,500 6,000
12,000 12,000'
1,500 4,500 12,000 0 0 18,000
1,200 1,200
700 700
0 0 0 1,900 0 1,900
2,400 2,400 t
1,400 1,400 1,400 1,400 5,600
0 1,400 3,800 1,400 1,400 8,000
MANAGEMENT INFORMATION SYSTEMS
Computer (2) 3,500 3
500
Laser Printers 1,400 ,
1,400
Servers and NAS 50,000 50,000
0 0 0 4,900 50,000 54,900
HUMAN RESOURCES
Computer 1,560 1,560 1,560 4,680
Applicant testing computer 1,000 1,000
0 2,560 1,560 1,560 0 5,680
POLICE ADMINISTRATION
Police Chief Vehicle 15,000 15,000
Personal Computer 1,700 1,700 1,800 5,200
Laptop Computer 1,500 1,500
Replacement radios/speaker
microphones/chargers 3,000 3,000
15,000 6,200 1,700 0 1,800 24,700
124
CITY OF SEBASTIAN, FLORIDA 2003/2004 ANNUAL BUDGET
FIVE YEAR SCHEDULE OF CAPITAL OUTLAY REQUESTS
NUMBER DEPARTMENT 2003-04
010042 POLICE SCHOOL RESOURCE OFFICER UNIT
1 Digital Camera 600
2 Laptop Computer
3 Replacement Vehicle
DEPT. EXPENDITURES PER FISCAL YEAR
010043 POLICE UNIFORM DIVISION
2004-05 2005-06 2006-07 2007-08 TOTAL
26,780
1,800 1,800
600
3,600
26,780
600 26,780 1,800 1,800 0 30,980
1 Marked Patrol Vehicles Replacement (2) 78,000 102,589 105,667 108,837 395,093
2 Personal Computer 1,150 1,150 2,300
3 Laptop computers (6) 9,454 9,548 9,643 28,645
4 Replace Radio 10,000 17,500 18,000 18,600 64,100
5 K-9 Vehicle 28,000 28,000 56,000
6 Automatic External Defibulators 20,000 20,000
116,000 178,693 134,365 137,080 0 566,138 i
010044 POLICE COMMUNITY POLICING UNIT
1 Replacement computers (2) 3,150 3,150
0 0 3,150 0 0 3,150
^ 010045 CODE ENFORCEMENT DIVISION
1 Computer Replacements 1,300 1,500 2,800
2 Truck-1/2 Ton P/Ll 19,000 19,000
0 1,300 20,500 0 0 21,800
010047 POLICE DETECTIVE DIVISION
1 Digital Camera 1,500 1,800 3,300
2 Umnarked Vehicles (3) 45,000 60,000 105,000
3 Personal Computers 2,300 2,400 2,600 7,300
4 Surveillance Equipment 2,000 2,000
5 Lap Top Computers (Replacements) 2,500 2,500
6 Portable radios/speaker mists/chargers 15,000 15,000
7 Unmarked Vehicles (2) 30,000 30,000
8 Mobile radio replacements (2) 5,000 5,000
9 Mobile radio replacements (3)
46
500
800
51
000
5
4
200 7,500
100
70 7,500
177
600
, , , , , ,
' 010048
1 SUPPORT SERVICES DIVISION
Computers
2,400
850
3,250
2 Monitors 1,200 1,200
0 2,400 850 1,200 0 4,450
i~
125
CITY OF SEBASTIAN, FLORIDA 2003/2004 ANNUAL BUDGET
FIVE YEAR SCHEDULE OF CAPITAL OUTLAY REQUESTS
DEPT. EXPENDITURES PER FISCAL YEAR
NUMBER DEPARTMENT 2003-04 2004-OS 2005-06 2006-07 2007-08 TOTAL
010049 POLICE DISPATCH DIVISION
1 Replace Chairs 1,500 1,700 3,200
2 FCIC/NCIC terminal replacement 2,100 2,300 4,400
3 Personal Computer 2,100 2,100
4 Replace Personal Computer on LAN 2,100 2,100
5 Monitors 1,200 1,200
0 3,600 4,200 2,900 2,300 13,000
010051 ENGINEERING '
1 Computer 2,000 1,100 1,560 4,660
2 F350 Truck 32,000 32,000
3 Cover for Pickup Truck 750 750 '
4 Survey Equipment 0
5
6 Laser Printer
Laser Level 1,500
3,200 1,500
3,200
'
34,000 6,550 0 1,560 0 42,110
010053 STORMWATER UTILITY DIVISION
1 Brush Truck Bed Replacement 5,000 55,000 60,000
2 Spreader Box 4,000 4,000
3 Kaiser Excavator 160,000 160,000
4 Small Pickup 14,000 14,000
5 Skid Loader with Sepi-head 46,500 46,500
6 Menzi Muck 120,000 120,000
7 Pickup Truck 18,000 18,000 36,000
8 Dozer 110,000 110,000
9 Dump Truck 120,000 120,000
10 Computer 1,560 1,560 t
11 Badger Replacement 225,000 225,000
9,000 238,500 120,000 184,560 345,000 897,060 ,
010052 PUBLIC WORKDS/ROADS AND MAINTENANCE
1 Replacement Truck 16,500 22,000 38,500
2 Brush Truck 90,000 90,000
3 Recycler 250,000 250,000
4 Computer
16,500
250,000
22,000 2,710
92,710
0 2,710
381,210
,
u
126
CITY OF SEBASTIAN, FLORIDA 2003/2004 ANNUAL BUDGE
FIVE YEAR SCHEDULE OF CAPITAL OUTLAY REQUESTS
DEPT.
NUMBER DEPARTMENT
010054 CENTRAL GARAGE
1 PC, Monitor & Printer
2 PC and monitor
3 Air Conditioning Service Equipment
4 Wheel Balancer
5 Band Saw
6 Engine Scanner
7 Car Lift
8 Truck Lift
010057 PARKS AND RECREATION
1 Pickup Truck
2 Mower for new parks
3 Trailer
4 Mower for BSSC
010059 CEMETERY
1 Pickup Truck
010080 GROWTH MANAGEMENT
1 Personal Computer
2 Vehicle
010085 BUILDING DEPARTMENT
1 Computers
2 Printer
3 Laptop Computers
4 Small Pickup Truck
5 Large Pickup Truck
' TOTAL GENERAL FUND
EXPENDITURES PER FISCAL YEAR
2003-04 2004-OS 2005-06 2006-07 2007-08 TOTAL
1,500 1,500
1,200 1,200
6,500 6,500
4,500 4,500
800 800
6,000 6,000
10,000 10,000
18,000 18,000
2,700 17,800 28,000 0 0 48,500
16,000 16,000 60,000 92,000
7,000 7,000 30,000 44,000
1,600 1,600 '
25,000 25,000
24,600 48,000 30,000 60,000 0 162,600
16,500 16,500
16,500 0 0 0 0 16,500
2,500 2,500 1,500 2,500 9,000
13,500 13,500
0 2,500 2,500 15,000 2,500 22,500
1,560 1,560
700 700
6,240 6,240
13,060 13,060
17,800 17,800
0 2,260 6,240 30,860 0 39,360
282,900 848,543 399,115 543,080 473,100 2,546,738
127
CITY OF SEBASTIAN, FLORIDA 2003/2004 ANNUAL BUDGET
FIVE YEAR SCHEDULE OF CAPITAL OUTLAY REQUESTS
DEPT.
NUMBER DEPARTMENT
Equipment in General Fund funded by
Discretionary Sales Tax
GOLF COURSE FUND
410110 GOLF COURSE ADMIN
1 Computers (6)
2 Printers (3)
410120 GOLF COURSE GREENS
1 Greens Mower
2 Carry All
3 Tractor
4 Cushman Truckster
5 Top Dresser
6 Mig Welder
7 Rotary Mower
8 7 Gang Mower
9 Toro Sand. Pro
410130 GOLF COURSE CARTS
1 Ball Washer
2 Range Picker
TOTAL GOLF COURSE FUND
AIRPORT FUND
1 Small Deck Mower
2 Sma114x4 Utility cart
3 Computers
TOTAL AIRPORT FUND
TOTAL ALL FUNDS
EXPENDITURES PER FISCAL YEAR
2003-04 2004-05 2005-06 2006-07 2007-08 TOTAL
166,000 160,589 105,667 108,837 60,000 601,093
12,500 12,500
2,000 2,000
0 14,500 0 0 0 14,500
31,200 17,000 48,200
5,500 5,500
20,000 20,000
7,000 7,800 14,800
5,000 5,000
3,000 3,000
12,000 12,000
32,000 32,000
10,000 10,000
43,200 32,000 20,000 20,500 34,800 150,500
1,900 2,300 4,200
2,000 2,300 4,300
0 2,000 1,900 0 4,600 8,500
43,200 48,500 21,900 20,500 39,400 173,500 t
18,819
11,689
1,800 3,500
18,819
11,689
5,300
~
30 508 0 1 800 3 500 0 35 808
356,608 897,043 422,815 567,080 512,500 2,756,046 '
~
128
i
FIVE YEAR CAPITAL IMPROVEMENT PROGRAM
This is the anticipated Capital Improvement Program Project Schedule for the General Fund, Golf
Course Fund, and Airport Fund. It also includes projects funded by the Local Option Gas Tax,
Discretionary Sales Tax, and the Recreation Impact Fee. It is a listing of projects needed for
replacement or improvement of the City's major facilities, roadways, and structures. The list is
categorized by the nature of the project.
Funding for Capital Improvement Projects is provided from other City funds, bond issues, notes and
miscellaneous sources. Capital project expenditures are accounted for in the Capital Projects Funds,
Airport Fund and Golf Course Fund.
Funding for the 2003-04 projects is identified and included in the proposed 2003-04 Capital
1 Improvement Budget. For the years 2005-2009 the projects have been identified along with their
anticipated funding sources. Although, potential funding, has been provided, changes may be made
in conjunction with alternative sources as they become available in each of these subsequent years.
' As with the annual Capital Improvement Program, funding will be provided in a combination of pay-
as-you-go and bond/grant financed sources. The timing of projects identified may be altered from
year to year to meet changing circumstances.
The Five Year Capital Improvement Schedule is consolidated as follows:
Roads $ 4,135,000
Sidewalks/Bikeways $ 720,000
Recreation $ 3,879,000
Public Buildings $ 1,000,000
Golf Course $ 47,000
1 Airport 5,665,305
Debt Service 2,431,085
TOTAL $ 17,877,390
t
129
CITY OF SEBASTIAN, FLORIDA 2003/2004 PROPOSED BUDGET
FIVE YEAR CAPITAL IMPROVEMENT PROGRAM
October 1, 2004
to September 30,
2005 October ], 2005
to September 30,
2006 October 1, 2006
to September 30,
2007 October 1, 2007
to September 30,
2008 October 1, 2008
to September 30,
2009
Total
Revenues:
Cash Forward $ 567,463 $ 1,537,347 $ 1,659,088 $ 369,709 $ (142,918) $ 3,990,689
General Fund $ 100,000 $ 100,000 $ 100,000 $ ] 00,000 $ 100,000 $ 500,000
Local Option Gas Tax $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 750,000
Discretionary Sales Surtax $ 1,275,318 $ 1,370,957 $ 470,900 $ 1,575,340 $ 2,534,481 $ 7,226,996
Riverfront Redevelopment District $ 134,357 $ 138,388 $ 142,539 $ 146,816 $ 151,220 $ 713,320
Rec Impact Fee $ 200,850 $ 206,876 $ 213,082 $ 219,474 $ 226,058 $ 1,066,340
Stormwater Utility Fee $ 599,086 $ 605,077 $ 611,128 $ 617,239 $ 623,411 $ 3,055,941
Golf Course Fund $ 200,000 $ 47,000 $ - $ $ 247,000
Airport Funds $ 220,000 $ 188,125 $ 179,936 $ 320,000 $ 908,061
Other Funding(Bonds, Grants, etc.) $ 2,005,000 $ 536,500 $ 719,744 $ 1,480,000 $ 4,741,244
Interest Income $ 69,490 $ 67,661 $ 44,190 $ 75,722 $ 67,112 $ 324,174
Total Revenues $ 5,521,564 $ 4,947,930 $ 4,290,606 $ 5,054,299 $ 3,709,365 $ 23,523,764
Expenditures:
FISCAL YEAR 2004/2005:
Road Improvements:
Road Paving
Main Street Enhancemen
Sidewalks and Bikeways:
Annual Sidewalk Prograr
Recreation Facilities:
Purchase Land in Park Zc
Keen Ten/S. Wimbrow P
Blossom Park (Zone A)
5outhside Recreation Cm
Airport
Construct Access Roads
Install Vertical Guidance
Construct Taxiway C
Debt Service:
Heavy Equipment lease
City Hall
$ 150,000 $ 150,000
s $ 349,000 $ 349,000
i $ 180,000 $ 180,000
$ 123,000 $ 123,000
e $ 41,000 $ 41,000
$ 30,000 $ 30,000
~plex (Zo $ 400,000 $ 400,000
$ 625,000 $ 625,000
$ 100,000 $ 100,000
$ 1,500,000 $ 1,500,000
$ 154,693 $ 154,693
$ 331,524 $ 331,524
ne A
irk (Zon
system
130
CITY OF SEBASTIAN, FLORIDA 2003/2004 PROPOSED BUDGET
FIVE YEAR CAPITAL IMPROVEMENT PROGRAM
fl
t
1
October 1, 2004
to September 30,
2005 October 1, 2005
to September 30,
2006 October I, 2006
to September 30,
2007 October 1, 2007
to September 30,
2008 October 1, 2008
to September 30,
2009
Total
FISCAL, YEAR 2005/2006:
Road Improvements:
Road Paving $ 150,000 $ 150,000
Sidewalks and Bikewavs:
Annual Sidewalk Program $ 180,000 $ 180,000
Recreation Facilities:
Periwinkle/Seashore Park (Zone D) $ 10,000 $ 10,000
Stonecrop Street Park -Boardwalk $ 60,000 $ 60,000
S. Wimbrow/Azine Terr Park $ 15,000 $ 15,000
Southside Recreation Complex $ 400,000 $ 400,000
Public Facilities:
Land (Wetland Mitigation Bank) $ 1,000,000 $ 1,000,000
Golf Course:
Rebuild Golf Course Restrooms $ 47,000 $ 47,000
Airport
Construct Multi-aircraft Hangars Phase I $ 390,625 $ 390,625
Acquire Land $ 250,000 $ 250,000
Install Taxiway Lights $ 300,000 $ 300,000
Debt Service:
Heavy Equipment Lease $ 154,693 $ 154,693
City Hall $ 331,524 $ 33],524
FISCAL YEAR 2006/2007:
Road Imnrovements:
Laconia Street Enhancements $ 500,000 $ 500,000
Fleming Street Enhancements $ 1,305,000 $ 1,305,000
Road Paving $ 150,000 $ 150,000
Sidewalks and Bikewavs:
Annual Sidewalk Program $ 180,000 $ 180,000
Recreation Facilities:
Southside Recreation Complex (Zone C) $ 400,000 $ 400,000
Airport
Conduct Master Plan Update $ 300,000 $ 300,000
Construct Multi Aircraft Hangars Phase II $ 234,375 $ 234,375
Construct Apron $ 365,305 $ 365,305
Debt Service:
Heavy Equipment Lease $ 154,693 $ 154,693
City Hall $ 331,524 $ 331,524
131
CITY OF SEBASTIAN, FLORIDA 2003/2004 PROPOSED BUDGET
FIVE YEAR CAPITAL IMPROVEMENT PROGRAM ,
October 1, 2004
to September 30,
2005 October 1, 2005
to September 30,
2006 October 1, 2006
to September 30,
2007 October 1, 2007
to September 30,
2008 October 1, 2008
to September 30,
2009
Total
FISCAL YEAR 2007/2008:
Road Improvements:
Laconia Street Enhancements $ 731,000 $ 731,000
Fleming Street Enhancements $ 650,000 $ 650,000
Road Paving $ 150,000 $ iS0,000
Sidewalks and Bikeways:
Annual Sidewalk Program $ 180,000 $ 180,000
Recreation Facilities:
Sebastian Civic Center (Zone C) $ 1,000,000 $ 1,000,000
Southside Recreation Complex (Zon e C) $ 400,000 $ 400,000
Airport
Constrict Perimeter Road $ 800,000 $ 800,000
Constrict Access Road $ 800,000 $ 800,000
Debt Service:
Heavy Equipment Lease $ 154,693 $ 154,693
City Hall $ 331,524 $ 331,524
FISCAL YEAR 2008/2009:
Recreation Facilities:
Sebastian Civic Center (Zone C) $ 1,000,000 $ 1,000,000
Airport
Construct Perimeter Road
Conshuct Access Road
Debt Service:
Heavy Equipment Lease $ 154,693 $ 154,693
City Hall $ 331,524 $ 331,524
Total Expenditures $ 3,984,217 $ 3,288,842 $ 3,920,897 $ 5,197,217 $ 1,486,217 $ 17,877,390
1
t
t
fi
Difference $ 1,537,347 $ 1,659,088 $ 369,709 $ (142,918) $ 2,223,148 $ 5,646,374
t
132
ITY OF SEBASTIAN, FLORIDA 2003/2004 PROPOSED BUDGET
i~
FIVE YEAR CAPITAL IMPROVEMENT PROGRAM BY FUNDING SOURCE
Local Discretionary Recreation Golf
Option Sales Impact Course Airport Other
Gas Tax Tax Fee Fund Fund Sources Total
FISCAL YEAR 2004/2005
Road Imarovements
Road Paving
Main Street Enhancements
Sidewalks and Bikewavs
Annual Sidewalk Program
Recreation Facilities
Purchase Land in Park Zone A
Keen Terr/S. Wimbrow Park (Zone B)
Blossom Park (Zone A)
Southside Recreation Complex (Zone C)
Airport
Construct Access Roads
Install Vertical Guidance System
Construct Taxiway C
Debt Service
Heavy Equipment Lease
City Hall
Total Fiscal Year 2004/2005
150,000
349,000
180,000
123,000
41,000
30,000
200,000
] 50,000
349,000
FISCAL YEAR 2005/2006
Road Imarovements
Road Paving
Sidewalks and Bikewavs
Annual Sidewalk Program
Recreation Facilities
Periwinkle/Seashore Park (Zone D)
Stonecrop Street Park
S. Wimbrow/Azine Terr Park
Southside Recreation Complex
Public Facilities
Land (Wetland Mitigation Bank)
(Golf Course
Rebuild Golf Course Restrooms
Airport
Construct Multi-aircraft Hangars
Acquire Land
Install Taxiway Lights
Debt Service
Heavy Equipment Lease
City Hall
Total Fiscal Year 2005/2006
180,000
123,000
41,000
30,000
200,000 400,000
125,000 500,000 625,000
20,000 80,000 100,000
75,000 1,425,000 1,500,000
154,693 154,693
331,524 331,524
150,000 1,215,217 194,000 0 220,000 2,205,000 3,984,217
150,000
180,000
10,000
60,000
15,000
200,000
1,000,000
150,000
180,000
10,000
60,000
15,000
200,000 400,000
1,000,000
47,000 47,000
78,125 312,500 390,625
50,000 200,000 250,000
60,000 240,000 300,000
154,693 154,693
331,524 33 I ,524
150,000 1,866,217 85,000 47,000 188,125 952,500 3,288,842
133
ITY OF SEBASTIAN, FLORIDA 2003/2004 PROPOSED BUDGET
FIVE YEAR CAPITAL IMPROVEMENT PROGRAM BY FUNDING SOURCE
Local Discretionary Recreation Golf
Option Sales Impact Course Airport Other
Gas Tax Tax Fee Fund Fund Sources Total
FISCAL YEAR 2004/2005
Road Improvements
Road Paving 150,000 150,000
Main Street Enhancements 349,000 349,000
Sidewalks and Bikewavs
Annual Sidewalk Program 180,000 180,000
Recreation Facilities
Purchase Land in Park Zone A 123,000 123,000
Keen Terr/S. Wimbrow Park (Zone B) 41,000 41,000
Blossom Park (Zone A) 30,000 30,000
Southside Recreation Complex (Zone C) 200,000 200,000 400,000
Airport
Construct Access Roads 125,000 500,000 625,000
Install Vertical Guidance System 20,000 80,000 100,000
Construct Taxiway C 75,000 1,425,000 1,500,000
Debt Service
Heary Equipment Lease 154,693 154,693
City Hall 331,524 331,524
Total Fiscal Year 2004/2005 150,000 1,215,217 194,000 0 220,000 2,205,000 3,984,217
FISCAL YEAR 2005/2006
Road Improvements
Road Paving 150,000 150,000
Sidewalks and Bikewavs
Annual Sidewalk Program 180,000 180,000
Recreation Facilities
PeriwinkleJSeashore Park (Zone D) 10,000 10,000
Stonecrop Street Park 60,000 60,000
S. Wimbrow/Azine Tern Park 15,000 15,000
Southside Recreation Complex 200,000 200,000 400,000
Public Facilities
Land (Wetland Mitigation Bank) 1,000,000 1,000,000
Golf Course
Rebuild Golf Course Restrooms 47,000 47,000
Airport
Construct Multi-aircraft Hangars 78,125 312,500 390,625
Acquire Land 50,000 200,000 250,000
Instal] Taxiway Lights 60,000 240,000 300,000
Debt Service
Heary Equipment Lease 154,693 154,693
City Hall 331,524 331,524
Total Fiscal Year 2005/2006 150,000 1,866,217 85,000 47,000 188,125 952,500 3,288,842
134
ITY OF SEBASTIAN, FLORIDA 2003/2004 PROPOSED BUDGET
t
FIVE YEAR CAPITAL IMPROVEMENT PROGRAM BY FUNDING SOURCE
FISCAL YEAR 2006/2007
Road Improvements
Laconia Street Enhancements
Fleming Street Enhancements
Road Paving
Sidewalks and Bikeways
Annual Sidewalk Program
Recreation Facilities
Southside Recreation Complex (Zone C)
Airport
Conduct Master Plan Update
Construct Perimeter Road
Construct Apron
Debt Service
Heavy Equipment Lease
City Hall
Total Fiscal Year 2006/2007
FISCAL YEAR 2007/2008
Road Improvements
Iaconia Street Enhancements
Fleming Street Enhancements
Road Paving
Sidewalks and Bikeways
Annual Sidewalk Program
Recreation Facilities
Sebastian Civic Center (Zone C)
Southside Recreation Complex (Zone C)
Airport
Construct Perimeter Road
Construct Access Roads
Debt Service
Heavy Equipment Lease
City Hall
Total Fiscal Year 2007/2008
Local Discretionary Recreation
Option Sales Impact
Gas Taz Tax Fee
500,000
I ,305,000
150,000
180,000
200,000
Golf
Course Airport Other
Fund Fund Sources Total
500,000
1,305,000
150,000
180,000
200,000 400,000
60,000 240,000 300,000
46,875 187,500 234,375
73,061 292,244 365,305
154,693 154,693
331,524 331,524
150,000 2,671,217 0 0 179,936 919,744 3,920,897
731,000
650,000
150,000
180,000
1,000,000
200,000
731,000
650,000
150,000
180,000
1,000,000
200,000 400,000
160,000 640,000 800,000
160,000 640,000 800,000
154,693 154,693
331,524 331,524
150,000 3,247,217 0 0 320,000 1,480,000 5,197,217
135
ITY OF SEBASTIAN, FLORIDA 2003/2004 PROPOSED BUDGET
t
FIVE YEAR CAPITAL IMPROVEMENT PROGRAM BY FUNDING SOURCE t
Local Discretionary Recreation Golf
Option Sales Impact Course Airport Other
Gas Tax Tax Fee Fund Fund Sources Total
FISCAL YEAR 2008/2009
Recreation Facilities
Sebastian Civic Center (Zone C) 1,000,000 1,000,000
Debt Service
Heavy Equipment Lease 154,693 154,693
City Hall 331,524 331,524
Total Fiscal Year 2008/2009 $ - $ 1,486,217 $ - $ - $ - $ - $ 1,486,217
Total Five Year Capital Plan $ 600,000 $ 10,486,085 $ 279,000 $ 47,000 $ 908,061 $ 5,557,244 $ 17,877,390
6
13
CITY OF SEBASTIAN, FLORIDA 2003/2004 ANNUAL BUDGET
FISCAL YEAR 2003-2004 BUDGET CALENDAR
DATE DAY EVENT
2/13/2003 Thursday City Manager's Budget Workshop with City Departments
4/11/2003 Friday Fiscal Year 2004 Proposed Budgets to Finance for Compilation
4/14/03-4/18/03 Monday thru Friday Finance Compiles Budgets
4/23/2003 Wednesday City Council approves Budget Calendar
4/24/03 - 5/9/03 Thursday thru Finance Director to meet with Departments - go over programs,
Friday preliminary budgets, goals, objectives, etc.
4/28/2003 Monday Capital Improvement Program Meeting with Departments.
6/9/03 - 6/13/03 Monday thru Friday City Manager Fiscal Year 2004 Proposed Budget Meetings
with Departments and Divisions
6/2/2003 Monday Estimate of Property Value to be received from Property Appraiser
6/27/2003 Friday City Manager's Recommended Budget to be compiled and mailed to
Budget Advisory Committee members with supporting documentation.
7/10/2003 Thursday Budget Advisory Committee meeting
7/24/2003 Thursday Budget Advisory Committee meeting
8/14/2003 Thursday Budget Advisory Committee meeting, if necessary
7/31/2003 Thursday 1ST READING OF SCHOOL BOARD BUDGET @ 7:OOp.m.
8/1/2003 Friday Fiscal Year 2004 Proposed Budgets to City Council
8/20/2003 Wednesday Council Budget Workshop @ 6:00 p.m.
9/9/2003 Tuesday FINAL ADOPTION OF SCHOOL BOARD BUDGET @ 5:30p.m.
9/10/2003 Tuesday COUNTY 1ST READING OF COUNTY BUDGET @ 5:01 p.m.
9/11/2003 Thursday 1st Public Hearing of City Budget -Adopt Preliminary Millage Rate @ 7:00
p.m.
9/17/2003 Tuesday COUNTY ADOPTION OF BUDGET & MILEAGE RATES @ 5:01 p.m
9/24/2003 Wednesday Final Public Hearing of City Budget -Adopt Final Millage Rate and
Budget Resolution @ 7:00 p.m.
137
CITY OF SEBASTIAN, FLORIDA 2003/2004 ANNUAL BUDGE
SUMMARY OF MILEAGE RATES AND TAX COLLECTIONS
Fiscal Year Millage Rate Tax Collection
1986 4.9972 838,068
1987 5.6440 1,025,054
1988 6.1440 1,265,974
1989 6.6440 1,599,100
1990 6.4400 1,658,583
1991 6.5000 1,755,315
1992 6.6320 2,054,356
1993 6.4410 2,122,641
1994 6.9000 2,372,649
1995 6.9000 2,461,390
1996 6.9000 2,619,790
1997 6.9000 2,664,153
1998 6.9000 2,810,622
1999 6.5000 2,729,769
2000 5.0000 2,323,566
2001 5.0000 2,514,960
2002 4.5904 2,526,276
2003 4.5904 2,749,975
2004 4.5904 3,056,093
* Estimated
** Proposed
**
138
CITY OF SEBASTIAN, FLORIDA 2003/2004 ANNUAL BUDGE
GENERAL FUND
UNDESIGNATED FUND BALANCE ANALYSIS
Total fund balance - 10/1/02
Reserved for:
Encumbrances
Inventory
Prepaid items
Donations
Designated for:
Emergencies
Employee events
Total undesignated fund balance 10/1/02
Appropriation for fiscal year 2003
Projected fiscal year 2003 deficit
Estimated undesignated fund balance 9/30/03
Appropriation for fiscal year 2004
Estimated undesignated fund balance 10/1/03
The estimated undesignated fund balance at October 1, 2003 of $2,026,979
is 21.9% of the proposed General Fund fiscal year 2004 budget of $9,266,042.
$ 3,922,747
(197,131)
(19,220)
(8,927)
(6,810)
(350,000)
(8,221)
$ 3,332,438
(557,854)
(616,423)
$ 2,158,161
(131,182)
$ 2,026,979
140
CITY OF SEBASTIAN, FLORIDA 2003/2004 ANNUAL BUDGET
GOLF COURSE CASH BASIS TEST
AS OF SEPTEMBER 30, 2002
Cash and cash equivalents $ 1,250
Equity in pooled cash 592,954
Accounts receivable 76
Inventory 13,203
Prepaid expenses 1,725
Total liquid current assets $ 609,208
Less:
Accounts payable 22,979
Deferred revenue 70,989
Total current liabilities payable from
unrestricted current assets $ 93,968
Balance
Less:
Reserved for capital projects
Appropriation from Retained Earnings-fiscal year 2004
Balance
$ 515,240
$ (21,919)
$ (51,726)
$ 441,595
141
CITY OF SEBASTIAN, FLORIDA 2003/2004 ANNUAL BUDGET
AIRPORT FUND CASH BASIS TEST
AS OF SEPTEMBER 30, 2002
Cash and cash equivalents
Equity in pooled cash
Accounts receivable
Due from other governments
Prepaid expenses
Restricted equity in pooled investments (Capital Only)
Total liquid current assets
Less:
Accounts payable
Deferred revenue
Total current liabilities payable from
unrestricted current assets
Balance
Less:
Reserved for capital projects
Appropriation from Retained Earnings-fiscal year 2004
Balance
$ -
227,546
4,930
53,745
740
361,294
$ 648,255
36,380
319
$ 36,699
$ 611,556
(431,641)
28,935
$ 208,850
142
CITY OF SEBASTIAN, FLORIDA 2003/2004 ANNUAL BUDGE
LOCAL OPTION GAS TAX
UNDESIGNATED FUND BALANCE ANALYSIS
Total fund balance - 10/1/02 $ 253,357
Reserved for:
Encumbrances (17,775)
Designated for:
Total undesignated fund balance 10/1/02 $ 235,582
Appropriation for fiscal year 2003
Projected fiscal year 2003 surplus 29,271
Estimated undesignated fund balance 9/30/02 $ 264,853
Appropriation for fiscal year 2003 -
Estimated undesignated fund balance 10/1/02 $ 264,853
143
ITY OF SEBASTIAN, FLORIDA 2003/2004 ANNUAL BUDGET
DISCRETIONARY SALES TAX FUND
UNDESIGNATED FUND BALANCE ANALYSIS
Total fund balance - 10/1/02
Reserved for:
Encumbrances
Designated for:
Total undesignated fund balance 10/1/02
Appropriation for fiscal year 2003
Projected fiscal year 2003 deficit
Estimated undesignated fund balance 9/30/03
Appropriation for fiscal year 2004
Estimated undesignated fund balance 10/1/03
$ 590,587
$ 590,587
(235,739)
(275)
$ 354,573
$ 354,573
144
CITY OF SEBASTIAN, FLORIDA 2003/2004 ANNUAL BUDGET
RIVERFRONT REDEVELOPMENT FUND
UNDESIGNATED FUND BALANCE ANALYSIS
Total fund balance - 10/1/02
Reserved for:
Encumbrances
Designated for:
Total undesignated fund balance 10/1/02
Appropriation for fiscal year 2003
Projected fiscal year 2003 surplus
Estimated undesignated fund balance 9/30/03
Appropriation for fiscal year 2004
Estimated undesignated fund balance 10/1/03
$ 25,540
(22,690)
$ 2,850
5,673
$ 8,523
$ 8,523
145
CITY OF SEBASTIAN, FLORIDA 2003/2004 ANNUAL BUDGE
RECREATION IMPACT FEE FUND
UNDESIGNATED FUND BALANCE ANALYSIS
Total fund balance - 10/1/02
Reserved for:
Encumbrances
Designated for:
Total undesignated fund balance 10/1/02
Appropriation for fiscal year 2003
Projected fiscal year 2003 surplus
Estimated undesignated fund balance 9/30/03
Appropriation for fiscal year 2004
Estimated undesignated fund balance 10/1/03
$ 258,454
$ 258,454
96,418
$ 354,872
$ 354,872
146
CITY OF SEBASTIAN, FLORIDA 2003/2004 ANNUAL BUDGET
STORMWATER UTILITY FEE FUND
UNDESIGNATED FUND BALANCE ANALYSIS
Total fund balance - 10/1/02
Reserved for:
Encumbrances
Designated for:
Total undesignated fund balance 1011/02
Appropriation for fiscal year 2003
Projected fiscal year 2003 surplus
Estimated undesignated fund balance 9/30/03
Appropriation for fiscal year 2004
Estimated undesignated fund balance 10/1/03
$ 720,813
$ 720,813
582,256
$ 1,303,069
$ 1,303,069
147
CITY OF SEBASTIAN, FLORIDA 2003/2004 ANNUAL BUDGE
LAW ENFORCEMENT FORFEITURE FUND
UNDESIGNATED FUND BALANCE ANALYSIS
Total fund balance - 10/1/02
Reserved for:
Encumbrances
Designated for:
Total undesignated fund balance 10/1/02
Appropriation for fiscal year 2003
Projected fiscal year 2003 surplus
Estimated undesignated fund balance 9/30/03
Appropriation for fiscal year 2004
Estimated undesignated fund balance 10/1/03
$ 17,928
$ 17,928
(7,000)
(293)
$ 10,635
$ 10,635
148