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HomeMy WebLinkAbout03282007CRACtIY OF ~~~~~ ~ , ~~y HOME OF PELICAN ISLAND COMMUNITY REDEVELOPMENT AGENCY (CRA) (CITY COUNCIL) MINUTES WEDNESDAY, MARCH 28, 2007 - 6:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA Mayor Coy called the meeting to order at 6:00 p.m. 2. The Pledge of Allegiance was recited. 3. ROLL CALL Members Present: Mayor Andrea Coy Vice Mayor Sal Neglia Council Member AI Paternoster Council Member Dale Simchick Council Member Eugene Wolff Staff Present: City Manager, AI Minner City Attorney, Rich Stringer City Clerk, Sally Maio Deputy City Clerk, Jeanette Williams Growth Management Director, Rebecca Grohall 4. APPROVAL OF MINUTES - 2/28/07 Meeting On MOTION by Mr. Paternoster and SECOND by Mr. Neglia, the minutes were approved on a voice vote of 5-0. 5. UNFINISHED BUSINESS None. CRA Meeting March 28, 2007 Page Two 6. NEW BUSINESS A. The City Manager briefly described the RFP process that was utilized with an ultimate recommendation of the committee to recommend authorization to begin contract negotiations with Schulke, Bittle and Stoddard, LLC for engineering services on the project. Mr. Paternoster asked how the property tax reform will affect this project, and the City Manager said the fair answer is that no one has a clue at this time what the reform will be, noting the proposal has changed over time, that staff has been discussing what affect this will have on CRA increments. He said there is potential that the reform could affect the project but that the City should proceed with the design aspect, and react accordingly if things change. Mr. Neglia said it would be very hard for the City to go to rolled back rate, and hoped the City will put in fora $450,000 grant; and said he had many questions for Schulke, and he wondered why Neel-Schaffer was so far apart on this. He asked if Mr. Schaffer can also give us a presentation. The City Manager said rolled-back rate would not affect the CRA and the rate that is being discussed by the State is a different issue, and the appropriated $ 500,000 should be sufficient. He said in his opinion, Schulke did their homework on the program in terms of capturing what the City wanted to do on the project, is a local resident who will use the facility and his known professionalism made him the committee's choice. He advised that anything Council would want to do would supersede the committee and would not violate the process. The City Manager said Schulke went above what was required and included a conceptual plan though there are a few of the concepts that would need changing. Ms. Simchick said the Schulkes are local residents, she knows them and did receive contributions to her election though that will have no bearing on her decision. She said their plan met the City's expectations and they ranked highest through committee and she would concur with the committee's recommendation. Mr. Wolff questioned Mr. Schulke about the two individuals named Barkett in his Bristol Lake project and his employment of former City employee, Ken Jones. Mr. Wolff continued his inquiry as to whether there was a good relationship now, between him and Mayor Coy since the Ashbury Subdivision project. Mr. Schulke said they have gotten to know each other and are respectful and cordial to each other. 2 CRA Meeting March 28, 2007 Page Three Mr. Wolff asked Mr. Schulke if he thought giving a campaign contribution to any council member was a violation of the non-lobbying agreement in the RFQ. Mr. Schulke said he gives contributions to people he feels will do the best for the City, including to Mayor Coy and who he feels is fair and does what is best for the City, noting he also listens to his father and respects his opinions. He said he also contributes to County candidates and does a lot of work with the County. He noted the recommendation comes from a committee instead of elected officials. Mr. Wolff said there is anon-lobbying agreement in the RFQ and read it into the record (referenced section attached); and said he would leave it to the City Attorney to make the determination. Mayor Coy asked Mr. Schulke if she and he had ever discussed this project and he said they had not. She said she did not even know he had submitted an RFQ until last week. The City Attorney said there is no violation of the non-lobbying clause, because the RFQ's had to be in by February 28th. He said lobbying would be for Mr. Schulke or someone from his firm contacting Council and relaying how much they needed the work. The City Attorney said making a campaign contribution is not considered lobbying. Ms. Simchick said she chose to disclose the contribution but she has not had any contact with Mr. Schulke on this project. Mayor Coy said the City is the client and has total control over the program; and that the Bristol Lakes project addressed the concerns of Palm Lake Club. She said she was pleased with the system and concurs with the committee's recommendation. The City Attorney said this agreement if negotiated successfully, will go all the way through construction. Mayor Coy said Mr. Schulke is very aware of her concerns for the environment. Ruth Sullivan, Indian River Drive, Sebastian, said the concept looks wonderful, said the park did not go behind the Chamber but was used for parking and the old Police station and it would be a shame to waste that space. She said the Chamber of Commerce needs parking. On a MOTION by Mr. Neglia and a SECOND by Ms. Simchick, Schulke, Bittle and Stoddard, LLC was designated most qualified and staff was authorized to begin contract negotiations with required, formal CRA action and consideration with a roll vote of 4-1 (Wolff-nay). Mayor Coy opened up the floor for new business for the CRA. Lisanne Monier read from portions of the Community Redevelopment Plan relative to historic structures and asked for help to include the old train station as a concept in the Indian River County/Main Street project. Ms. Simchick asked if it could be rented out as the pavilion in Riverview Park is rented and the City Manager said it could. 3 CRA Meeting March 28, 2007 Page Four Being no further business, the meeting adjourned at 6:47 p.m. Approved at the May 9, 2007 CRA meeting. ~~ ~' Andrea Coy, Mayor ATTEST ----. Sally A. Maio MC -City Clerk 4. Professional Liability - The Consultant shall maintain a professional liability insurancepolicy in the amount of $1,000,000 during the term of this Contract. Such .coverage. shall be maintained for a period of three (3) years following completion and acceptance of any work performed under this agreement. In the event the Consultant fails to secure and maintain such. coverage, Consultant shall be deemed the insurer of such professional liability, insurance and sha1T be responsible.for all damages suffered by the City as a result thereof, including attorney's fees and costs. 5. 'Additional Insured -The City is to be specifically included as an additional insured. Consultant's insurance including that applicable to. the City as an Additional Insured shall apply on a primary basis and any other insurance maintained by the City'shall be in excess of .and shall not contribute ~ with Consultant's insurance. Consultant's insurance shall contain a severability of interest provision, providing that, except with respect to the total limits of liability, the insurance shall apply to each insured or Additional insured in the same manner as if separate policies had been issued to each. . f. Notice of Cancellation and / or Restriction -. Each policy must be endorsed to provide the City with a minimum of forth-five (45) days notice of cancellation and/or restriction. 7. Certificates of Insurance -Certificates of insurance evidencing the insurance coverage specified n this section shall be filled with the City before operations are begun: The required certificates of insurance shall name the types pf policies provided. If the initial insurance expires prior to the completion of work, renewal certificates of insurance and required copies of policies shall be furnished thirty (30) days prior to the date of their expiration. . ~.: CONTENTS OF THE FIRMS STATEMENT OF QUALIFICATIONS Interested firms should submit, ten (10) sets of quality documentation. 8. NON -LOBBYING AGREEMENTS Firms interested in submitting a response to this RFQ, agree not to contact City Council Members or any employee(s) or agent of the City at any time during the solicitation, interviews and selection process. All oral and written inquires must be directed to the City Manager. Any other contact with the owner will be considered inappropriate and. subject your response to rejection/disqualification. 9. SELECTION AND EVALUATION PROCEDURES A Selection Committee will review all qualifications, utilizing the ranking criteria as specified in Exhibit "B" attached, to develop a "short list", consisting of three (3) firms deemed most qualified. • The top three (3) most qualified firms will be formally interviewed by the Selection Committee. Final rankings and recommendation will be made to the City Council. `~, /~` ,i df ~~ City eouncil will approve the final. ranking and authorize contract negotiations with the firm deemed .most qualified. if negotiations fail with the number one ranked firm, then negotiations with the second ranked firm may take place, etc. After successful negotiations of a contract, recommendation will be made to City Council to approve the negotiated contract. 10. PRICE AND CONTRACT NEGOTIATION Price and Contract Negotiation may take place :only after the selection and . evaluation/ranking process has been completed starting with the number one ranked firm. Upon successful negotiation the City Council must approve and authorize any agreement negotiated, or disapprove, or direct another action. 11. CITY COUNCIL ACTION As indicated . above, City Council will be asked to approve or authorize certain recommendations from the Selection Committee. City Council action is final. 12. SUBMITTAL/'WITHDRAWAL Consultants shall send Statements of Qualifications to: City of Sebastian Al Minner . ~ City Manager , ' 1225 Main Street Sebastian,~FL 32958 • All envelopes shall be marked as indicated in the invitation, and further, all submittals shall be submitted in strict accordance with the conditions stated in the invitation as published. Withdrawal may be accomplished only in writing prior to the. opening date at the addressee indicated above. • /~ 4