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Home My WebLink About2007 Election Action List/~~~ ~~~ ~~1, _ ~- March 13, 2007 Pre and Post Election Action List ~ ~ ~'~" Pre D/ecember ~ / Prepare candidate packet in accordance with FS and Charter and post on web and channel 25 ~RUn notice on web and channel 25 about upcoming election December ~repare proclamation and resolution for reading by Mayor at regular meeting no more than 30 days before qualifying begins (see charter) ~/ run 1St of 2 general election ads in newspaper (see 100.021) _~run 2"d of 2 general election ads in newspaper (see 100.021) January _,~quarterly reports due by the 10th for anyone who pre-qualified by December 31St qualifying period begins and ends -check charter for times run notices on web and channel 25 within 30 days of close of qualifying -send assessment check to Elections Commission Trust pdate web and channel 25 with names of candidates prepare candidate contact list for people who request it February ~un 2 referendum ads if there are referendum questions in 5th week prior and 3~d week prior to lection send letters to candidates regarding G2 report which is due on 32"d day prior to election send letters to candidates regarding G3 report which is due on 18th day prior to election _,~coordinate with SOE for early voting and come in early to assist poll workers with entry and storage of voting cards ~,~ attend Canvassing Board orientation and public test at SOE office when scheduled prepare minutes of the meeting letters to candidates regarding G4 report which is due on 4th day prior to election re documents for March 14th meeting to fill council vacancy d canvassing board meeting at SOE office on election day at noon and again at 6 pm - keep minutes and canvass returns and approve all previous minutes ost canvassing board meeting notice on front board end i .a#-DOE office on Friday following election to certify results prepare orientation packet and schedule orientations with newly elected members p pare transmittal, resolution for council approval at special meeting on March 19th ~ order plaques for any outgoing council members~~;,~,th.,~„~.. 3~ ~h order f r a 'coming council members obtai keys adges nd code b~ek~ from all outgoing members ~,,~-~~~ /x~"~, ",~ 1 ~I~ ~ F' U IV March se epa atten ain bios and photos of all incoming take group photo night of special meeting prepare oaths of office for cart place City bible on cart mail certified copy of election results resolution with attachment and charter amendment ordinance~to Department of State .~ mail all approved charter amendment ordinances to Municipal Code Corporation for ~ codification -mail Finance and HR for new salaries if approved mail all a roved charter amendment ordinances to a Clem pp Y p~~work with City Attorne on method to extend current terms for Neglia and Paternoster if we go to November -/l1~iL~~-~~~-- ~ S work with City Attorney on method to a tend newly elected m bps terms to November 2008 if we go, to November elections _- n~~i1e~~® , ~ ~ c+~ ~~ otify Division of Elections if we go to November ele ns ~~ ~ 3 .t ~~3 ` ~~,a~~,~.. u tations in conference room for Friday, March 16 ~ lit ~" ~'~L ~~ r V~~ ive all approve B minutes to Donna to scan and placement in CB Mi tes book place copy of unofFcial results on front lobby board -. ~-~.-u3/ ~~ ~~ ask MIS to post election results on City website and Chan(~el 25 notify MIS to remove any outgoing member names and connection from Outlook and add new member photos and information ~~ letter of notification to all outgoing members that they must file final financial disclosure form 1 F within 60 days of leaving office 7~'^~''`j~~61 A~-~~`R, notify HR that new members will be in only s they can conduct their orientation with -need drivers license and ss card sign, seal resolution R-07-lI copy resolution with copy of attached certification to counter, election file, SOE (see /referenced letter below) otify Jean Tarbell to update names for Pelican Brief with the printer pdate my group a-mail for 2007 Council ive original resolution to Donna for scanning and filing in vault - ORIG RES 200 ake three copies of each oath for HR, Councilmember and election file ace original oaths in each candidate's file II original financial disclosures for elected candidates for mailing to SOE (see letter below) copy draft minutes for SOE (see letter below) mail thank you letter to SOE (letter already prepared) with the following: certified copy of resolution and attachments a,vl-e~ 3l~ ..,copy of draft.#rom Gi-~ 2-~~2--~~~7 ~'~ 3~i 3/a'~ ~'_ ~ C~'}'"'~- ` req financial disclosure forms for elected ~i'cir~.fs (Z7 copy letter to SOE to election file / j,~ update all roll call lists and Council lists Jp 9 p new photos on website with bio and a-mail addresses and power point with names in order ~ pdate city phone directory ~- 4 n ' y county commission office of change in officers ~ ,.~ " lace liaison appointments on 3/28/07 agenda -~ ~ 1~ ~'~~' place schedule for attendance at IRCC meetings on 3/28/07 agenda ., '(ace information only about Budget Advisory appointments on 3/28/07 agenda place appointments to Budget Advisory on 4/11/07 agenda at gyn. ~~~. Ermine need to attend FIOG IEMO for new members ~ tters out to all candidates for June ~~ termination report '-.1 ~+''der nameplates from sign shop -make sure they are all the same /order nameplates for wall sign -make sure they are all the same ~or er business cards for new members rder polo shirts for new members _.. ~~I~ update history in election directory Ann to send out notification letters regarding new Council, Mayor and vice mayor names sk new members to decide on $300 expense account ate FLC information on city officials on-line - ~ ~~L"~`"~" ~ ~;~'~,--~ ~~„~ti~ C.~~ d~ ~~~~ ~~ •