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Home My WebLink About04092003 REGULARC(iY OF ~~ ~ I -_ HOME.O~ PEt_ICAN tSLA-ND SEBASTIAN CITY COUNCIL MINUTES REGULAR MEETING WEDNESDAY, APRIL 9th , 2003 - 7:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA ALL AGENDA ITEMS MAY REINSPECTED /N THE OFFICE OF THE CITY CLERK - 1225 MAIN STREET, SEBASTIAN, FLORIDA Individuals will address the City Council with respect to agenda items immediately before deliberation of the item by the City Council -limit of ten minutes per speaker (R-99-21) The Mayor called the Regular Meeting to Order at 7:06 p.m. 2. The Pledge of Allegiance was recited. 3. The invocation was given by Rev. John Vacchiano, First Church of the Cross 4. ROLL CALL City Council Present: Mayor Walter Barnes Vice-Mayor Raymond Coniglio Councilmember Joe Barczyk Councilmember James Hill Councilmember Nathan McCollum Staff Present: City Manager, Terrence Moore City Attorney, Rich Stringer City Clerk, Sally Maio Deputy City Clerk, Jeanette Williams Airport Director, Jason Milewski City Engineer, David Fisher Finance Director, Mark Mason Police Chief, James Davis Regular City Council Meeting April 9, 2003 Page Two 5. AGENDA MODIFICATIONS (ADDITIONS AND/OR DELETIONS) Items not on the written agenda maybe added only upon a majority vote of City Council members (R-99-21) Mayor Barnes announced a meeting on April 16, 2003 in the Vero Beach Community Center regarding proposed sidewalks. 6. PROCLAMATIONS, ANNOUNCEMENTS AND/OR PRESENTATIONS A. Proclamation for Arbor Dav -April 19tH Mayor Barnes read the Arbor Day proclamation and presented it to Cathy Fulton, Chairperson of the Tree and Landscape Advisory Board. B. Proclamation for Confederate History Month -April 26tH Mayor Barnes read the proclamation and presented it to Gene Lee, Sons of the Confederacy. C. Proclamation for Prevention of Child Abuse Month -April Mayor Barnes read the proclamation and presented it to John Corapi, Hibiscus Childrens' Center. D. Certificate of Appreciation to Charles Cardinale for Citizens Budget Review Advisory Board Service Mayor Barnes read the certificate, however, Mr. Cardinale was not present. Adrina Davis said he would bring it to him. E. Proclamation Expressing Our Support for Our Troops Mayor Barnes read the proclamation and requested that it be posted in the City. F. Certificate of Appreciation for Operation Iraqi Freedom Servicemen Mayor Barnes read and presented certificates of appreciation to Theresa Schearer, mother of Steven Shearer, mother-in-law of Michael Betimes and mother, stepfather and grandfather of John Margnelli. 2 Regular City Council Meeting April 9, 2003 Page Three 7. CONSENT AGENDA All items on the consent agenda are considered routine and will be enacted by one motion. There will be no separate discussion of consent agenda items unless a member of City Council so requests; in which event, the item will be removed and acted upon separately. 1-14 A. Approval of Minutes - 3/26/03 03.077 B. Resolution No. R-03-14 City Council Meeting Procedures (City Clerk Transmittal 15-20 4/2/03, R-03-14) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, REPEALING RESOLUTION NO. R-99-21; ESTABLISHING THE DATE AND TIME FOR CITY COUNCIL MEETINGS, WORKSHOPS AND QUASI-JUDICIAL HEARINGS; ADOPTING ROBERTS RULES OF ORDER; PROVIDING FOR AGENDA PREPARATION; PROVIDING FOR AGENDA MODIFICATION; PROVIDING FOR PUBLIC HEARING PROCEDURES (OTHER THAN QUASI-JUDICIAL MATTERS); PROVIDING FOR PUBLIC INPUT PROCEDURES; ESTABLISHING DIRECTION RELATIVE TO VERBATIM TRANSCRIPTS; PROVIDING FOR REPEAL OF RESOLUTIONS OR PARTS OF RESOLUTIONS IN CONFLICT HEREWITH; AND PROVIDING FOR AN EFFECTIVE DATE. 03.020 C. Resolution No. R-03-15 Tesluk Vacation of Easement -Lots 9 and %2 of Lot 8, 21-38 Block 170, Sebastian Highlands Unit 5 (GMD Transmittal 4/2/03, R-03-15, Site Map, Staff Report, Grant of Easement, Application, Letters) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, VACATING CERTAIN EASEMENTS OVER LOTS 9 AND EASTERN %2 OF 8, BLOCK 170, SEBASTIAN HIGHLANDS UNIT 5; PROVIDING FOR CONFLICTS HEREWITH; PROVIDING FOR RECORDING; PROVIDING FOR EFFECTIVE DATE. 03.078 D. Resolution No. R-03-16 Fink Vacation of Easement-Lots 20 & 21, Block 83, 39-54 Sebastian Highlands Unit 2 (GMD Transmittal 4/2/03, R-03-16, Site Map, Staff Report, Application, Letters) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, VACATING CERTAIN EASEMENTS OVER LOTS 20 & 21, BLOCK 83, SEBASTIAN HIGHLANDS, UNIT 2; PROVIDING FOR CONFLICTS HEREWITH; PROVIDING FOR RECORDING; PROVIDING FOR EFFECTIVE DATE. 03.079 E. Authorize City Clerk Travel to FACC Annual Conference in Ft. Lauderdale, June 55-56 15-18, 2003 (City Clerk Transmittal 4/2/03, Information) 03.080 F. Authorize the City Manager to Execute the State Highway Lighting Maintenance 57-62 And Compensation Agreement Between the State of Florida Department of Transportation and the City of Sebastian (City Manager Transmittal 4/4/03, Agreement) 3 Regular City Council Meeting April 9, 2003 Page Four 03.010 G. Approve Final Consolidated Change Order to Dickerson Florida, Inc., General 63-66 Contractor for Improvements to the CR512/Sebastian Blvd. Alleyway, in the Total Amount of $13,843.62) 03.081 H. Approve Learning Nest Third Annual 5K Run at Riverview Park on Saturday, 67-68 May 17, 2003 from 6:30 am to 10:30 am and Approve the Closing of Indian River Drive from Harrison Street North to Davis Street from 7:30 am to 10:30 am Saturday, May 17, 2003 (Public Works Transmittal 4/3/03, Letter) 03.082 I. Approve Riverside Church Assembly of God Singles Festival at Riverview Park 69-70 On Saturday, May 10, 2003 from Noon until 9:00 pm (Public Works Transmittal 4/3/03, Letter) 03.083 J. Approve Sebastian River Art Club Shows on the Dates and Times Listed: 71-72 (Public Works Transmittal 4/3/03, Letter) Saturdays 10 am-4 om October 18, 2003 November 15, 2003 December 13, 2003 January 17, 2004 February 21 & 22, 2004 March 20, 2004 April 17, 2004 Rain Dates Sundays Noon-4:30 om October 19, 2003 November 16, 2003 December 14, 2003 January 18, 2004 None March 21, 2004 April 18, 2004 The City Attorney read titles for Resolution Nos. R-03-14, R-03-15, and R-03-16. Item D was removed by Mr. Barczyk for discussion. MOTION by Hill/Coniglio "I move to approve consent agenda items A-C and E-J." ROLL CALL Roll Call carried 5-0 Item D - R-03-16 Mayor Barnes -aye Mr. Coniglio -aye Mr. Barczyk -aye Mr. Hill -aye Mr. McCollum -aye Mr. Barczyk inquired whether the applicant owns both lots and if proof of unity of title will be provided. The City Attorney affirmed the application requires a unity of title. 4 Regular City Council Meeting April 9, 2003 Page Five MOTION by Barczyk/Coniglio "Hearing that, I move to approve item D." ROLL CALL: Mayor Barnes -aye Mr. Coniglio -aye Mr. Barczyk -aye Mr. Hill -aye Mr. McCollum -aye Roll Call carried 5-0 8. COMMITTEE REPORTS/RECOMMENDATIONS -None 9. PUBLIC HEARING -None 10. INTRODUCTION OF NEW BUSINESS FROM THE PUBLIC Item that has occurred or was discovered within the previous six months which is not otherwise on the agenda -sign-up required -limit often minutes for each speaker Baxter Coston, asked about construction traffic on 132"d Street. The City Manager replied that it is a county road where City codes would not apply. Thomas Allen, 132nd Street, expressed concern for the condition of the road described by Mr. Coston. The City Manager said the street is not in the city limits, therefore, the City can work with the subject property owner. Mr. Allen then said he works at the Vero Beach power plant and appreciates weather reports by Mr. McCollum. Bruce Bell reiterated his concern about publication of the Pelican Brief just prior to the election relative to solid waste. He expressed concern about information he reads in the newspaper that he does not hear at meetings, specifically the idea of Miami curbs. The Mayor responded to him. Mr. Bell then inquired about low-income housing and income levels. 11. OLD BUSINESS A. Presentation by City Engineer Regarding Proposed Modifications to Jackson Street Extension/Captain Butcher's Site Plan (No Backup) The City Engineer said the site plan calls for stop signs on Indian River Drive at Jackson Street and asked that the plan be modified to remove them until they are needed. City Council discussion followed on the merits of stop signs in that area, and the City Engineer reiterated the methodology to determine need and requested that his department be allowed to put in a crosswalk at this time and install stop signs when it is deemed necessary. He noted that a police report usually precedes the installation of sign. 5 Regular City Council Meeting April 9, 2003 Page Six The City Attorney said a major collector would take a higher trigger to warrant a stop sign. The City Engineer said he had not received a request from the Police Department or anyone for stop signs on Indian River Drive, and this request is to put the ball in the Engineering Department's court to let them make the determination when it is needed. MOTION by Coniglio/Hill "I make a motion that we leave site plan as is." ROLL CALL: Mr. Barczyk -aye Mr. Hill -aye Mr. McCollum -nay Mayor Barnes -nay Mr. Coniglio -aye Roll Call carried 3-2 (McCollum, Barnes -nay) 12. NEW BUSINESS 03.084 A. Approve First Renewal Option of Agreement for Professional Services Between 73-76 The City of Sebastian and the LPA Group, Inc. for the Period of April 29, 2003 Through April 28, 2004 (Airport Transmittal 4/3/03, Letter) The Airport Director commended LPA Group for the fine work they have done for the past three years and their professionalism, recommended renewal of their agreement and introduced Mark Jansen and David Goode. Mark Jansen gave a power point presentation on the many projects completed so far. Vice Mayor Coniglio asked if the City was making a negative impact on Skydive Sebastian and both men said they did not believe so. The Airport Director also responded that the City must do what is right for all of its residents and minimize any problems for any of its tenants. It was stated that there are no definitive security guidelines for general aviation airports, but the first thing that most airports do is put up fencing. MOTION by Barczyk/Hill "Move to approve the first renewal option of the Agreement for Professional Services between the City of Sebastian, Florida and the LPA Group, Inc. for the period of April 29, 2003 through April 28, 2004." ROLL CALL: Mr. Hill -aye Mr. McCollum -aye Mayor Barnes -aye Mr. Coniglio -aye Mr. Barczyk -aye Roll Call carried 5-0 6 Regular City Council Meeting April 9, 2003 Page Seven 13. CITY ATTORNEY MATTERS Stated that on circle page 11 the minutes should be amended to reflect that he was speaking of himself rather than the City Manager. 14. CITY MANAGER MATTERS The City Manager presented a framed display from the United States Post Office with the Pelican Island Wildlife Refuge Centennial stamp. The Finance Director reported on a memo from Jeff Larson, Kirkpatrick Pettis, regarding pricing on the bond, which will reduce interest on the bond in the amount of $200,000 (see memo attached). 16. CITY CLERK MATTERS Reminded everyone about the American Cancer Society Relay for Life at Sebastian River High School on Friday and Saturday, April 11 and 12, 2003, and invited the public to come out. 17. CITY COUNCIL MATTERS A. Mr. Coniglio Stated that Indian River County will have a resolution to remove non- incorporated county residents from the county Parks and Recreation Board and he was interested in speaking on that item. City Council members agreed that a City resident should remain on the board. B. Mr. Barczyk Thanked Council for the proclamation regarding the troops and POW/MIA flags at memorials. C. Mr. Hill Thanked staff for all of their efforts. 1. Appointment of Citizens Budget Review Advisory Board Member He appointed Bob Daberkow. 7 Regular City Council Meeting April 9, 2003 Page Eight D. Mr. McCollum Thanked everyone for the troop presentations and asked that the troop proclamation be put on the city website. Asked whether there was video screening on the website and suggested when able, the Pelican Island Wildlife video be played. Said the Indian River County Commission commended Sebastian and Vero Beach for their comments on the proposed bill relative to cell tower communications and the elimination of the Division of Aquaculture. Discussed countries that are opposed to our activities in Iraq, and asked that country of origin be determined before large City contracts are let. E. Mayor Barnes Stated that the Pelican Island Preservation Society had been overlooked when the City commended all the groups involved in the festival, that he had received a letter from them, had mailed a letter of apology along with certificates of appreciation. Reported that there is a parking ordinance that states you do not park in the right-of-way if there is room in the driveway. Requested a letter be written to the State for installation of receptacles for.used fishing line at the Sebastian Inlet. 18. Being no further business, the Mayor adjourned the regular meeting at 8:56 p.m. Approved at the April 23~d, 2003 Regular Council Meeting. Walter W. Barnes Mayor ATT T: ~ ~~ o Sa . M ' , CMC City Clerk 8 KIRKPATRICK PETTIS A Mutual of Omaha Company 3504 Lake Lynda Drive, Suite 155 Orlando, Florida 32817 Tel: 407-482-2327 Fax: 407-482-8223 Email: "jlarson@kpsp.com" MEMORANDUM TO: Mr. Mark Mason, CPA Finance Director City of Sebastian, Florida FROM: Jeff Larson Senior Vice President Regional Manager DATE: April 9, 2003 RE: Pricing Summary Comments: $9,500,000 Sales Tax Issue Mark, as promised, please allow this memo to serve as a summary of the prepricing discussions and pricing results of the past few days. We would ask that you share this with Ten-ence and Rich, as well as the City Council as you should all fee] very proud of, and pleased with, these results. (1) Credit Quality: As confirmed by our head Municipal Trader, Mr. Joe Brady, the City's bond issue and POS was very well received by the market. This follows the good results achieved on the golf course refunding issue done a few years ago by our Florida team. However, the good stewardship of your CIP program and related debt needs provided us with the ability to keep this issue below $10 Million and achieve "bank qualified" status. The new underlying ratings achieved by the City of "A", "A2" and "A+" furthermore allowed the most conservative sector of the bank trust department and bank buyers across the country to purchase pieces of this issue at the low rates as shown on the attached Pricing Report. As you know, the underlying ratings should be preserved, and we look forward to assisting the City in maintaining these Wall Street relationships with the respective firms and credit analysts in New York. (2) Pricing Results: We have estimated that the extensive presale efforts of our sales force, including handling local Sebastian area investor interest, allowed us to leverage the above referenced credit quality into appreciably lower interest rates of 5 to 15 basis points for many of the maturities. As you and I calculated, this served to produce interest savings to the City in excess of $200,000 in addition to the savings in the insurance premium and surety premiums upfront. For example, as the attached Comparable Pricing Report demonstrates, the firm was able to obtain an interest rate yield of 4.20% on the 2018 maturity, or 0.15% or 15 basis points below the General Market National MMD index and other Florida comparable paper priced today. We were also able to sell serial bonds thru 2018 that also produced around $30,000 in estimated savings for the final three maturities. SUMMARY It is always a pleasure to be able to share such admirable results with a valued client. We appreciate the City Council's confidence in us and its fine management team as it provided us with the flexibility to price this bond in the optimum market conditions. The war has produced wide swings on a daily and interday basis, so our ability to push this out this morning was key to achieving these low interest rates. Please advise if there are any questions, and we look forward to our post closing presentation to the City Council. JTL cc. Mr. Terrence Moore, City Manager cc. Mr. Richard Stringer, City Attorney cc. Jean Wilson, Esq., Nabors Giblin & Nickerson cc. Albert del Castillo, Esq., Squire Sanders & Dempsey cc. Joseph Brady, Senior Vice President, Municipal Trading and Sales cc. Sam Doyle, EVP, Fixed Income cc. Carlos Pereda cc. Bill Spivey cc. 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