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HomeMy WebLinkAbout08222007cm of ~i~ ~~ TI,~,j i~ _ _ ~ ~ _ HOME OF PELICAN ISLAND SEBASTIAN CITY COUNCIL AGENDA REGULAR MEETING WEDNESDAY, AUGUST 22, 2007 - 7:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA ALL AGENDA ITEMS MAY REINSPECTED /N THE OFFICE OF THE CITY CLERK 1225 MAIN STREET, SEBASTIAN, FLORIDA Individuals will address the City Council with respect to agenda items immediately before deliberation of the item by the City Council 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE LED BY MAYOR COY 3. MOMENT OF SILENCE 4. READING OF CIVILITY PLEDGE BY MAYOR COY We will be respectful of one another even when we disagree. We will direct all comments to the issues. We will avoid personal attacks. 5. ROLL CALL 6. AGENDA MODIFICATIONS Modifications and additions require unanimous vote of City Council members 7. PROCLAMATIONS, PRESENTATIONS, BRIEF ANNOUNCEMENTS This item is for presentations of proclamations, certificates and awards, and brief timely announcements by Council and Staff 8. CONSENT AGENDA All items on the consent agenda are considered routine and will be enacted by one motion. There will be no separate discussion of consent agenda items unless a member of City Council so requests; in which event, the item will be removed and acted upon separately. If a member of the public wishes to provide input on a consent agenda item, he/she should request a Council Member to remove the item for discussion prior to start of the meeting or by raising his/her hand to be recognized. 1-2s A. Regular Meeting Minutes - 8/8/07 31-34 B. Budget Workshop Minutes - 8/15/07 07.160 C. Award Contract for Workers' Compensation Insurance Program FY 07/08 to 35-37 Florida Municipal Insurance Trust for One Year Term Effective October 1, 2007 from FY 2008 Funds (HR Transmittal, Bid Tab) 07.161 D. Waive Competitive Bid Process and Authorize Renewal and Application of the 39-57 Following Agreements: Group Health through Blue Cross Blue Shield of Florida; Group Dental through Florida Combined Life Insurance; Life Insurance and Long Term Disability to Blue Cross Blue Shield of Florida/Florida Combined Life Insurance Company Effective October 1, 2007 from FY 2008 Funds (HR Transmittal, Gehring Group Renewal Evaluations, CompBenefits Renewal Letter, 2006-2007 Employee Benefits Highlights) 07.162 E. Riverview Park Lights/Electric Improvements (Parks Transmittal, Drawing, 5s-s2 Original Bid, Revised Bid)(Site Plan Under Separate Cover) 9. COMMITTEE REPORTS 8~ APPOINTMENTS 07.004 A. Natural Resources Board 83-91 (City Clerk Transmittal, Application, List, Ad) i. Interview, Unless Waived, Appoint One Alternate Member 10. PUBLIC HEARINGS 11. UNFINISHED BUSINESS 07.102 A. Dog Park Update (City Manager Transmittal, Site Spreadsheet, Site Aerials, 93-143 Conceptual Layouts, Site Pictures) 12. NEW BUSINESS 07.163 A. Approval of Six Year Capital Improvements Program for FY 2008-2013 145-177 (FinanceTransmittal, Program) 07.164 B. Charter Officer Contract Amendments (City Attorney Transmittal, Amendments) 179-185 i. Rich Stringer, City Attorney ii. Sally Maio, City Clerk iii. AI Minner, City Manager 07.164 C. Resolution No. R-07-31 -Charter Officer Evaluation Procedures (City Attorney 187-190 Transmittal, R-07-31) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, PROVIDING FOR PROCEDURES FOR CHARTER OFFICER EVALUATIONS; PROVIDING FOR CONFLICTS; AND PROVIDING FOR EFFECTIVE DATE. 07.072 D. Resolution No. R-07-32 -Council Meeting Procedures (City Clerk Transmittal, 191-198 R-07-32) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, REPEALING RESOLUTION NO. R-07-18; ESTABLISHING THE DATES AND TIMES FOR CITY COUNCIL MEETINGS AND WORKSHOPS; ADOPTING ROBERTS RULES OF ORDER; PROVIDING FOR PROCEDURES FOR AGENDA PREPARATION, AGENDA FORMAT, AGENDA MODIFICATIONS, PUBLIC INPUT, PUBLIC HEARINGS, AND VERBATIM TRANSCRIPTS; PROVIDING FOR REPEAL OF RESOLUTIONS OR PARTS OF RESOLUTIONS IN CONFLICT HEREWITH; AND PROVIDING FOR AN EFFECTIVE DATE. 2 07.157 E. Sebastian Fine Arts and Music Festival Agreement (City Manager Transmittal, 199-203 Agreement) 07.087 F. Resolution No. R-07-39 -Airport Business Plan Grant (Airport Transmittal, R-07- 205-231 39, Draft Agreement, Application, Recommendation) A RESOLUTION OF THE CITY OF SEBASTIAN, FLORIDA, AUTHORIZING CITY MANAGER TO EXECUTE GRANT AGREEMENT WITH FEDERAL AVIATION ADMINISTRATION FOR AIRPORT LAYOUT PLAN UPDATE; PROVIDING FOR CONFLICT AND EFFECTIVE DATE. 13. INTRODUCTION OF NEW BUSINESS FROM THE PUBLIC Item that has occurred or was discovered within the previous six months which is not otherwise on the agenda -speakers are asked to try to limit input to five minutes 14. CITY ATTORNEY MATTERS 15. CITY MANAGER MATTERS 07.029 A. Collier Creek Update (City Manager Transmittal, City Engineer Report, Moulton 233-263 Memo, Nichols/Zhao Memo, Webster Letter) 16. CITY CLERK MATTERS 17. CITY COUNCIL MATTERS A. Ms. Simchick B. Mr. Wolff C. Mayor Coy D. Mr. Neglia E. Mr. Paternoster 18. ADJOURN (All meetings shall adjourn at 10:30 pm unless extended for up to one half hour by a majority vote of City Council) HEARING ASSISTANCE HEADPHONES ARE AVAILABLE IN THE COUNCIL CHAMBERS FOR ALL GOVERNMENT MEETINGS. ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE HEARD. (286.0105 F.S.) IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT (ADA), ANYONE WHO NEEDS A SPECIAL ACCOMMODATION FOR THIS MEETING SHOULD CONTACT THE CITY'S ADA COORDINATOR AT 589-5330 AT LEAST 48 HOURS IN ADVANCE OF THIS MEETING. Upcoming meetinc,~s: August 29, 2007 - 6:00 p. m. -Executive Session September 10, 2007 - 6:00 p.m. -Special Meeting - 1 S~ City Council Budget Hearing September 12, 2007 - 6:00 p.m. -Board of Adjustment Meeting September 12, 2007 - 7:00 p.m. - Redgular Meeting September 19, 2007 - 6:00 p.m. - 2" City Council Budget Hearing September 19, 2007 - CRA Meeting (following budget hearing) September 26, 2007 - 7:00 p.m. -Regular Meeting October 10, 2007 - 7:00 p.m. -Regular Meeting October 17, 2007- 6:00 p.m. -Goals & Vision Workshop October 24, 2007 - 7:00 p. m. -Regular Meeting ,~ , ,HOME OF PELICAN, IS.tAND SEBASTIAN CITY COUNCIL MINUTES REGULAR MEETING WEDNESDAY, AUGUST 8, 2007 - 7:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA 1. 2. 3. 4. 5. Mayor Coy called the Regular Meeting to order at 7:00 p.m. The Pledge of Allegiance was led by Council Member Wolff. There was a moment of silence. Council Member Wolff read the Civility Pledge. We will be respectful of one another even when we disagree. We will direct all comments to the issues. We will avoid personal attacks. ROLL CALL City Council Present: Mayor Andrea Coy Vice Mayor Sal Neglia Council Member AI Paternoster Council Member Dale Simchick Council Member Eugene Wolff City Council Absent: Staff Present at Dais: City Manager, AI Minner City Attorney, Rich Stringer City Clerk, Sally Maio Deputy City Clerk, Jeanette Williams Staff Present in Chambers: Airport Director, Joe Griffin Finance Director, Shai Francis Police Chief, Jim Davis MIS Systems Analyst, Barbara Brooke-Reese Regular City Council Meeting August 8, 2007 Page Two 6. AGENDA MODIFICATIONS Modifications and additions require unanimous vote of City Council members This item was not addressed. 7. ITEMS CARRIED FORWARD FROM JULY 25 2007 REGULAR MEETING 07.154 1. Update on Additional Stormwater Assessment Process (Code 102-121-, FS 1-25 197.3632, FS 403.0893, R-01-10, R-01-56, R-02-40) The City Manager had provided a memo just prior to the meeting and explained procedures. to follow if Council wishes to increase the existing assessment (see memo with full explanation of the process attached). Damian Gilliams, 1623 US 1, Sebastian, urged Council not to increase the assessment. Todd Klitenic, 1274 Barber Street, Sebastian, recommended three cuts by Conlon per year, from April through November, rather than in January and March. Joe Scozzari, 1401 Thornhill Lane, Sebastian, urged Council not to increase the assessment suggesting other ways to bring in revenues through special events. Mr. Neglia described his reasons for bringing this item before Council due to funding shortfalls, suggested increasing it to $72 per year, and perhaps look to next year. In response to him, the City Manager said regardless of the amount of the increase, bulk mailing is required. Mr. Paternoster agreed to wait on this decision until next year's TRIM. In response to Ms. Simchick, the City Manager said the $10,000 expenditure for the special notice mailing would come from storm water funds, discussed the four year Conlon mowing contract term and possible negotiation for a fourth cut, and explained the costs and time frame of special notice process versus the TRIM notice process. Ms. Simchick said anything over $ .50 would not be necessary since the City Manager stated that would cover a fourth cut. Mr. Wolff said the management of the cuts should be investigated before we decide that a fourth cut is needed, and perhaps we can get away with three cuts if it was correlated to the proper time. He also recommended looking into whether the swales in front of vacant lots is needed when some people are already cutting them. In response to his question the City Manager said with the 3.0519 millage, a homeowner would save approximately $11 on their ad-valorem taxes. -~ ~z i 2 Regular City Council Meeting August 8, 2007 Page Three Mr.Wolff said if the City Manager would come back with specific projects he would be willing to consider an increase. Mayor Coy said she is not in favor of doing this now but perhaps would do so for the next budget year. She said it would be hypocritical of us to increase after we have said we will reduce taxes. Mr. Neglia said he was just trying to save some jobs or add money to the City's general fund. He asked the City Manager to provide Council a list of specific projects that this tax assessment would help out. MOTION by Mr. Paternoster and SECOND by Ms. Simchick to deny any tax increase or assessment on the storm water fees at this time, however we will put it off until our next budget cycle. Roll call vote result was as follows: Ayes: Neglia, Paternoster, Simchick, Wolff, Coy Nays: None Passed 8. PROCLAMATIONS, PRESENTATIONS, BRIEF ANNOUNCEMENTS This ifem is for presentations of proclamations, certificates and awards, and brief timely announcements by Council and Staff Mayor Coy offered opportunity for brief announcements. No member of Council had any announcements. Mayor Coy announced 1) the Council will hear a presentation by the Veterans Council for an Interfaith in Action event at the Vets Memorial in the near future; 2) the Budget Workshop August 15, 2007 at 6 pm; and, 3) a Sebastian Kayak Cleanup on Saturday, August 18~' and said they are seeking people, bags and gloves, call 794-9900. 9. CONSENT AGENDA All items on the consent agenda are considered routine and will be enacted by one motion. There will be no separate discussion of consent agenda items unless a member of City Council so requests; in which event, the item will be removed and acted upon separately. If a member of the public wishes to provide input on a consent agenda item, he/she should request a Council Member to remove the item for discussion prior to start of the meeting or by raising his/her hand to be recognized. 27-39 A. Approval of Minutes - 7/25/07 Regular Meeting 41-55 B. Approval of Minutes - 7/28/07 Retreat Workshop 07.056 C. Contract for FY2007/08 Property, Casualty & Liability Insurance to Florida 57-59 Municipal Insurance Trust in the Amount of $274,054 and Authorize City Manager to Execute (Finance Transmittal, Bid Tabulation) ~' Regular City Council Meeting August 8, 2007 Page Four MOTION by Mr. Neglia and SECOND by Mr. Patemoster to approve items A, B and C of the consent agenda. Roll call vote result was as follows: Ayes: Neglia, Patemoster, Simchick, Wolff, Coy Nays: None Passed 10. COMMITTEE REPORTS & APPOINTMENTS 07.001 A. Parks & Recreation Advisory Committee 61-ss (Clerk Transmittal, Application, List, Ad) i. Interview, Unless Waived, and Appoint Regular Member Position to Expire May 31, 2010 Don Wright, 720 North Fischer Circle, Sebastian, current Chairman briefly addressed Council. Mr. Patemoster asked why it took so long to reappoint to this position since the term expired in May. The City Clerk explained that when the Council was asked at a previous meeting to move all Parks and Recreation positions from zones to at-large the date for his term was missed. She said the position was advertised and he was the only applicant. MOTION by Mr. Patemoster and SECOND by Mr. Neglia to reappoint Mr. Wright to the regular member position to 5/31/2010 was approved on a voice vote of 5-0. 11. PUBLIC HEARINGS -None 12. UNFINISHED BUSINESS 07.157 A. Art and Music Festival -Lisanne Monier (Transmittal, 2002-2006 Contract, 67-83 Contract Proposed in 2006, 3/22/06 Minutes Excerpt, 4/12/06 Minutes Excerpt) Lisanne Monier, gave a brief history of her involvement with the Art and Music Festival since its inception; said the Chamber is really not in the business of running an event such as this and .after the end of the first five year contract she came before Council to say that she would be willing to continue to run the Art Show. She said she has formed a not-for-profit organization which is the Sebastian Riverfront Fine Art and Music Festival Inc. (see attached); and asked for Council's blessing since time is running out to begin the process of getting contracts out to vendors. Mr. Paternoster called a point of order, and asked the City Attorney if he is to understand that Ms. Monier is coming before Council as a representative of this group that she has formed, requesting Council consideration with regard to sponsoring this Art festival. The City Attorney responded "so it seems." 0 4 Regular City Council Meeting August 8, 2007 Page Five Mr. Paternoster then asked the City Attorney if he would be correct in stating that according to the State Ethics Committee: "a person elected to County, Municipal, School District, Special District offices, are prohibited from representing another person. or entity for compensation before the government body or agency of which he or she was an officer for two years after leaving office. Appointed officers of County, Municipal, School District, and Special District may be subject to similar restriction by local ordinance or resolution."; and asked if this sounded familiar to the City Attorney. Mr. Patemoster then cited FS 112, sections 13 and 14, (see attached), and read from the sections. He then asked the City Attomey for a legal conclusion. The City Attomey asked Ms. Monier if she was being compensated by the non-profit organization and she said "no". He said the key element is compensation and you cannot be a paid lobbyist. Mr. Patemoster said he has a problem with this because there are other issues involved and also he has a State Attorney opinion, and asked if it would not be advisable at this time to table the matter until such time as the City Attomey can bring Council a legal conclusion. The City Attorney said he has not heard anything yet that says you can't do it for a non- profit but if Council wishes to hold off on it they can. Mr. Paternoster read from the AGO, "The government in the sunshine law is applicable to meetings of public boards or commissions such as the board of county commission in carrying out the affairs and duties of the board. Accordingly to the extent that the Board of County Commissioners is responsible for the process...." and then he said they are basically backing up what he is saying here, however, what he is going to do, because we may have a problem with Florida Statutes, is he is going ask that we table the issue until the City Attorney can research this matter and bring it back to us. The City Attomey said based on his knowledge of the statutes the person at risk is Ms. Monier and it is not that Council would be illegal in voting on something, it is whether or not she is doing something illegal by being a lobbyist in violation of the "revolving door" statute. He said if it is Council's pleasure he is more than happy to look into it. He said the basis of the revolving door law is that you not be in office, then leave office and then become a lobbyist with the people you've been working with. Mr. Paternoster asked if Ms. Monier will have a booth at the festival and Ms. Monier said she loses money on this event, and has from the beginning, she said she thinks this event is good for the City and that is why she is here tonight. Mr. Paternoster said she did not answer his question. Mayor Coy said we are on a point of order and did not think it was proper to be questioning Ms. Monier before she finishes her presentation. She reminded him his point of order was to ask the City Attorney a question. Mr. Paternoster said he asked his ~' Regular City Council Meeting August 8, 2007 Page Six question and would expect an answer and not the rest of her presentation if she could just say yes or no. Mayor Coy again asked him to continue his questioning of the City Attomey and that it is inappropriate for him to intemapt the presentation. Mr. Patemoster said the basis for wanting to table is whether Ms. Monier is going to receive any type of compensation and he asked her again if she will have a booth. Ms. Monier said she may have a booth but that has nothing to do with the organization, that she is volunteering hundreds of hours to this City to put on a good event. Mr. Patemoster asked the .City Attomey by her having a booth, would that not enrich her. The City Attomey responded it depends on if she pays what the other people pay for the booth. Mr. Patemoster asked what if she makes a profit from the booth. The City Attomey responded if she doesn't get the booth romped by being-the representative of the organization then he would not believe that would be compensation for appearing in front of Council Mr. Paternoster asked the City Attorney to look into this law for Council, and the City Attomey said he can. MOTION by Mr. Patemoster and SECOND by Mr. Wolff to table this until such time as Mr. Stringer can give us a legal conclusion on this. Mr. Wolff said he did not like the way this was starting off, that it was embarrassing and he seconded the motion because it was not fair to Ms. Monier to be bringing this up in this atmosphere. He said Mr. Stringer can find out where we stand and we can get back to talking about this rationally and civilly. Mr. Neglia said he would care to table just to read the contract again because we just got it tonight. Ms. Simchick said she is embarrassed because we had someone coming before us tonight, there was no staff recommendation, it was not necessary to take action on it tonight, not directed by staff, Ms. Monier took the time to get herself on the agenda and she would like to hear her presentation. She said we have legal staff who say they see no problem, that it would be nice to hear the presentation. Mayor Coy said when someone is on our agenda to make a presentation they should be allowed to do that, and she will listen to what she has to say. Mr. Paternoster reminded her there was a motion on floor and she called for a roll call vote. Roll call vote result was as follows: Ayes: Wolff, Paternoster Nays: Simchick, Coy, Neglia Failed J ~,, 6 Regular City Council Meeting. August 8, 2007 Page Seven Ms. Monier continued her presentation stating this has been a City sponsored event and she wants it to be exactly the way it has been since the beginning of its inception, with no changes. She said the only area of contention was the paying of the advertising and we did not come to terms on that last year, and she then came before Council for reconsideration. She said an attorney drew up the articles of incorporation, which tracks the Clambake articles, said she is asking the City to sponsor the event. She said there is typically only one Parks employee on the weekend, the Chief has verified that there has never been an incident, and the other issue is the three ads, said it has taken six years to save $12,000 and she would like to dedicate it to art in public places, art scholarships, and eventually get it so there are reserves sufficient to cover startup costs so she doesn't have to come to the City. She asked if Council intends to deny her request could she at least have one year, she'll pay the fee for the park and have one last art show with the remaining money. She said her goal was that this was to become something bigger and better every year and wanted to bring in other businesses and have it become like the Melbourne Art Show which has a $335,000 budget. She said she doesn't make anything personally off of this, but is she going to set up a booth -yes -and if people buy something they do. She said she was doing this for the good of the City, did not intend it to be an ugly thing, that people missed it and she wanted to bring it back. Ms. Simchick said the festival is in line with our mission statement, said in the agenda the update on the storm water and this item appeared as if there was no action, and yet there are things in our packets that seem like there should be action, and then there were additional items provided tonight. She asked why Ms. Monier had chosen to move it from the Chamber to creating anon-profit. Ms. Monier said the Chamber is not in the business of promoting events but to represent the business community, and if this is to grow it should be out of the Chamber's hands. The City Manager said he was provided with the Articles of Incorporation today, we can check to see if they are registered with the State, the events we have in the City are the Fourth of July, the Clambake Festival, Pelican Island Wildlife Festival, and the fourth City event had been the Art and Music Festival. Ms. Simchick noted that the last time Council looked at this event in 2006 Council decided not to pay for advertising as we do for the Clambake Festival. She said she would like us to continue to see the four events continue, this Festival brings in revenues, but how we accomplish it she didn't know what will make her fellow Council happy. Mr. Wolff said when the Art Festival was canceled in 2006 he thought it was a political deal and not something done on logic and was payback for Ms. Monier running for office, was in favor of the Art Festival, would like to see a small budget for each of the festivals and then at the end of each he would like an audit or summary to see how we did, what it cost the City, because festivals are critical to our community, and did not like the cloud over the City with the Clambake. He said he did not have a problem with the City putting seed money into the festival, would like see something in the contract to have something to come back to he City if it grows, noted the Articles of Incorporation empowers the Board to be compensated for their services. He said we have local 7 l Regular City Council Meeting August 8, 2007 Page Eight people doing this, former Council member Monier, Beth Mitchell from the Chamber of Commerce and Pam Peppe, and thought it was very small of us to take away a $3,000 advertising budget, and recommended moving forward in a transparent manner. He said the contract may need to be reworked for the new Articles of Incorporation and then said let's move forward, this is not rocket science and we have bigger fish to fry. Mayor Coy said she was sitting on this Council when this contract was last considered, there are budgets for the other festivals and wished she could go back and change her decision on this. She said she thought there was some political motivation and would like to see this back on an agenda. She asked Ms. Monier what she was asking for tonight, just the date or the terms. Ms. Monier said she knows we have to come back with a formal contract but what she was looking for was a good faith answer that we continue the process of the contract and the date and the advertising money so she can move forward with the contracts for the vendors and if it takes a month or two to finalize the paperwork she knows we have reached an understanding as to the basic terms of the proposed contract of March of 2006, which was the same contract as 2002. Mr. Neglia said last year he suggested the City keep track of what was being spent for the festival and maybe there would be an audit. He said he got a letter from the Chamber but never got any information as to what was spent, or what was made from the vendors. He said the word "festival" was crossed out. (this was only a records search highlighted area not a deletion) He asked if anyone remembered he and AI making a motion to put the advertising money back in. Mr. Paternoster said we got a total of $20,000 to remove derelict boats and $4,000 was to give to the Art Show. Ms. Monier said the ads have always been billed directly to the City and other than that it is police officers and one grounds person and that is the cost to the City. Mr. Neglia said he did not want to see a seven year contract, and would rather see renewal every two years. Ms. Monier said she can live with two years. Mr. Neglia said he wanted to see notification to people within 500 feet, wants it to move forward, but wants time to review the provisions. Mr. Paternoster cited page 81 citing that he was totally for the festival, but his concern with Ms. Monier being in front of us is that he does his homework by looking into Florida Statutes, Florida Constitution, Code of Ethics, and Attorney General opinions, and when he calls a point of order it is for a problem in the procedure, he does not need anyone to apologize for him or make a reference to feeling sorry for an individual because if he feels there is a breach in the process he has a right to say there is and the Mayor has to act upon it and make a decision. He said he would like to have time to digest the information provided tonight, said in essence what Ms. Monier is doing is asking the Council to give her an okay but we can't do that because that would actually be a vote, and perhaps the City Manager could put this on the next available agenda. ~~ 8 Regular City Council Meeting August 8, 2007 Page Nine Ms. Monier said she would be out of town but if Council would agree by consensus that the basics as far as the budget the police and the grounds crew is at least doable and it is just a matter of doing the paperwork, she had faith in Council. The City Manager agreed that we could pay for the police out of CRA funds. The City Attorney, in response to Mr. Patemoster, said in the event of sending out contracts to artists and then having things go south, they can be contacted, and to the degree to which she gets a warm, fuzzy feeling from Council is really at her discretion, and he guessed this is just something where she wants to know if you are interested. He said by no means would Council be bound. Mr. Patemoster said then we are possibly going to give her the go ahead to do this when the contract has not been worked out and we have not had an opportunity to review the information given us and you are saying that is okay? He said if it gets turned down that would not be fair to Ms. Monier. Ms. Monier said she is asking Council to direct staff to write a contract based on this discussion if we are in agreement to the basic terms. The City Attorney said she is asking staff to draft a contract along these general lines to be brought back to Council at the next meeting. Ms. Monier said she would have to ask someone to be here. Mr. Patemoster said if he understands the City Attorney correctly Council is being compelled to make a decision, to direct him to draw up a contract to bring back to Council so Council can look it over and what if we want to make some changes two weeks from now, this would put heron the spot. The City Attorney responded what he thought she was saying was that it may take two to four weeks to work out the details, but what she is trying to gauge is - is there enough interest on Council's part to do something similar to what was done before and would you direct staff to come back with a contract for Council review. Mr. Paternoster said certainly there is an interest but if a final document is placed before us and we are not satisfied, that he just doesn't understand how we can make that determination because she has to go through the effort, and based on what? The City Attorney responded "the feedback that she is getting tonight." Mr. Neglia asked the City Manager what is the CRA commitment to this. The City Manager said we had some miscellaneous revenue and had not spent that so what we would do going forward because it will be in the next fiscal year would be to budget some additional funds in the 2008 CRA budget for all events in an approximate amount n 9~, Regular City Council Meeting August 8, 2007 Page Ten of $20,000 to $25,000 and then we can do some extrapolation on police officer time and we have plenty of time for that. He said he thought we do some advertising for the 4"' of July and Pelican Island Wildlife, and that we could reimburse back to the general fund from CRA, or you could negotiate those some of those funds coming from the festival. Mr. Neglia said if this comes next time, and we don't like it, then here we go again. The City Manager said she understands if she starts contacting artists, she does so at her own risk. Mr. Neglia said he hoped that when the City Attomey drafts the contract he does so with what we discussed here tonight so we have an edge and can go on with it. Mayor Coy recapped that Council was being asked is -yes we want an Arts Festival or no we are not interested, for the contract negotiations she is asking for no more than we approved before, noting we do not have the contract in front of us, and she proceeds at her own risk and assumes the risk. Ms. Monier said she would like to put "sponsored by the City", that this is not her event. Mr. Neglia said this was a City event at one time for the 75~' Anniversary, so now they took it away from us because the Chamber wanted to run it and Ms. Monier wanted to run it and now the Chamber doesn't want anything to do with it so it is coming back as a City sponsored event. Ms. Monier said it has always been a City sponsored event. Mr. Neglia said you can see we are all in agreement with this, we would just like to see this contract written up and be able to agree on this thing. Ms. Simchick said the Clerk said it was always a City sponsored event. The City Clerk cited the 2002 contract which notes it was a City sponsored event. Ms. Simchick said we are not talking about a new event and it was a City sponsored event. She asked the City Attorney if it would be appropriate to make a motion to move ahead with the joint project for the Fine Artist Agreement and Festival subject to terms of a contract at a later date, so that there is a consensus and vote so it is easier to plan and then to cancel. Ms. Simchick said this is coming on the trail of other events, Council had a string of contracts coming in, she had a problem with interpreting the legal on page 80, and was concerned if non-members from out of state were covered. She said the event contracts have to be stream-lined, we need to require a copy of financial statements submitted prior to the next event, and would like to give it a nod subject to terms of a contract at a later date. She said it is easier to cancel, and again asked if she could make that motion. The City Attorney said she could make that a motion and clarified that this is a City event owned by the City, that the fourth of July celebration is a City event owned by the City, and the agreements the City had were agreements for those organizations to run them for the City. He said the Clambake and Pelican Island Wildlife Festival are not ` `" 10 Regular City Council Meeting August 8, 2007 Page Eleven owned by the City but are owned by other organizations and the City has agreed to host and sponsor them, and they could take those events somewhere else. He said the first year the art show was by a volunteer committee as part of the 75~' Anniversary celebration, and then it was decided to keep going, the next year Lisanne did it on her own and starting the third year the Chamber came in and said we will do what the Lions Club does for the 4~', and would organize it for you. Mr. Neglia said if this is owned by the City, then the City is responsible for all the financial statements and who is responsible and who is going to give us a statement at the end of this festival. He said he would like to see this. The City Attomey said we have had an agreement that said - in this event we will do these things and you do those things, and we have always within our confines known what we spent, and should know and as part of this in exchange for you organizing and running this thing we agree to let them do the vendors booths and the proceeds go to the non-profit. He said this is not much different than the Eagles Nest situation. Mr. Neglia said we are not getting anything from the event, for these vendors to be on our City streets, and he would like to pay someone to run this thing if we are going to be in charge of this. Mayor Coy talked about the KIRB show at which the proceeds ended up going to an events organizer, disagreed with paying someone. Ms. Monier said we are not-for-profit, would have an accountant, athree-year plan, by- laws, said she has always done this above board and always will, and all she is asking for is police and grounds crew and advertising. Mr. Patemoster asked the City Manager if he had the Articles of Incorporation and if it had a raised seal, asked Ms. Monier if she had a copy with a raised seal, and she said she hasn't gotten it back but had a transmittal from the computer to show active status. She said the Articles were done by an attomey, and Mr. Paternoster said he did not see the attorney's name. Ms. Monier said they were done by John Evans in Sebastian. Mr. Patemoster asked the City Attorney with no raised seal, no attomey signature, how can we be sure that she is a registered 501 C3 before we get into giving her our blessing to go forward with something that might not be anything at all. Ms. Monier said she had papers from the Division of Corporations from Tallahassee and would be happy to put it into the public record (see attached). Mr. Paternoster told Ms. Monier he was asking the City Attorney a question. The City Attorney said there is a distinction between non-profit corporations and 501C3s. He said anon-profit corporation is what the state regulates, and that means that you are a corporation that will not make money and that is typically who you get involved with. He said there is a plethora of different tax statuses for non-profit corporations, 501 Cis, 501 C6s, tons of different kinds and that would not have an effect on whether we're getting involved with one, tax status only comes down to whether or not someone giving money to them can, write if off on taxes and that is not what is going on here c~ 11 Regular City Council Meeting August 8, 2007 Page Eight He said we can check on the computer to see if they are registered as anon-profit corporation with the State of Florida. Mr. Patemoster said then anyone can come up in front of us and say they want to put on an event and approach the City to be a co-sponsor, is that what you are saying, and they don't have to be registered as anon-profit organization. The City Attomey said no, there is nothing that requires they be anon-profit but that has been our policy. Mr. Patemoster said his question is -how do we know that she is, she is offering herself as that but we don't even have an attorney's signature or raised seal. The City Attomey said there is typically no raised seal and the one with the signature is off to Tallahassee, he said the paper provided is a report off the Secretary of State site showing that it has been filed. Mr. Patemoster said actually it is a facsimile and there is no raised seal. Ms. Patemoster said he didn't mean to make this difficult but wants to do this properly, he then asked the City Attomey that he says this is owned by the City and we have an agreement with anon-profit organization, noted the agreement in the packet is with the Chamber and asked why Ms. Monier was here, then asked her if she was representing the Chamber. Ms. Monier said she came before Council because the Chamber is no longer wanting to run events in the City, so she started snot-for-profit organization in order to keep the festival alive. She said Council was given the old contracts for reference so we could have a discussion as to the particulars of what she needed to run the event and she was hoping they would direct staff to rewrite the contract with this legitimate not-for-profit organization and the City as a joint venture to put on something for the good of the community. Mr. Paternoster said initially this was supposed to be a discussion now we are talking about a contract, however, Ms. Monier came to the City and said that she was going to be the representative and asked, was the City able to say they were looking for someone to put on the Art Festival. He asked the City Manager if this was done or if this was a one shot deal with Ms. Monier. The City Manager said the Art Festival was originally put on by the agreement before you by the City and the Chamber, Ms. Monier has not had an agreement with the City, the presentation before you as I envisioned it this evening would be to outline the high points of what Ms. Monier was looking for and renegotiate a new agreement, using the old Chamber agreement as a model, Council coming up with some points as we discussed, budget, audit, advertising costs, tighten up insurance issues, changing the term, setting the date, then Ms. Monier would get a fuzzy warm feeling as to where we're headed and she would go on her own and start the project and on the 22"d we'd be back with an amended contract. (Z 12 Regular City Council Meeting August 8, 2007 Page Thirteen Mr. Patemoster asked when the Chamber backed out of their involvement agreement, and when did Ms. Monier approach the City to say she was willing to take over the Art festival. Ms. Monier said she came before Council last March and asked if you would reconsider putting it back in the budget and there was consensus. When he asked her if it was for the Chamber, she said no it was to have an Art Show. The City Manager said he did not know when it split from Chamber to the Sebastian River Art Festival but did not think that was an important point. He said what is important is that before Council is a model for a contract and we can get on down the road and we'll bring you back a new model for the 22"d Mr. Patemoster read from March 2006 minutes showing Chamber involvement, and said obviously the Chamber decided not to be involved, and Ms. Monier decided she was going. to be, and asked if an opportunity was given to any other non-profit organization to be able to sponsor this Art Festival between March 2006 and now. The City Manager responded no, Ms. Monier said when she came before Council in the spring and asked them to reconsider an Art Show is when she decided to get involved. She said she as a volunteer is offering her knowledge and her services and a lot of passion for the well- being of the City of Sebastian. She said she has been working on the Articles for months and it makes sense. Mr. Patemoster said he did not want this to be bickering back and forth and we do not need to cloud the issues with a whole bunch of fluff, all we need to do is to find out the things that need to be found out so we can move forward. He said we are all in favor of this but we have about two or three different contracts in front of us, everything is being flip-flopped back and forth and now he understands from Mrs. Coy is - either do we want and Art Show or don't we want an Art Show. He said now Ms. Simchick is talking about contract provisions. Mr. Paternoster asked the City Attorney what his take on this was. The City Attorney corrected something he said previously, said Articles of Incorporation do not require a seal, and in fact most of them are done on-line and the only copy you will get is from the Secretary of State on-line. He said his impression on this is that Ms. Monier is the one who has run this Art Show since it began on behalf of the committee the first year, she ran it on her own the. next year just to keep it alive, ran it for the Chamber for the next five times, the Chamber has expressed that they are not interested in doing it anymore so she is looking to take the same people who have done it up to this point, set it up as an independent organization and continue to do this on behalf of the City. He said if we want to continue it, he didn't see us being able to do it with City personnel and no one else has expressed an interest in it and she just wants to know if 13 i 3 '. Regular City Council Meeting August 8, 2007 Page Fourteen there is interest in this being put on by an independent non-profit group with people that have been doing it for the past six or seven times. Mr. Patemoster asked if he just said she ran it for the Chamber for the past years and the City Attomey answered yes. Mr. Patemoster said that is while she was a Council woman and the City Attorney answered yes. Ruth Sullivan, Indian River Drive, said the Art Festival is nice to go to, Ms. Monier has a lovely shop, said the Lions Club makes no profit, the Frog Leg festival and Clambake give funds to other organizations, but the Art and Music Festival has never given funds, and money should be going to the community. She said this is why the former Council discontinued paying for the ads, police and public works personnel and insurance, she said she has a problem with the money not going to the community and there should be a firm commitment to do this. Joe Scozzari, Sebastian, echoed Mrs. Sullivan's sentiments, said the Art Festival is a cool event but the City should get a piece of the pie, noted the Chamber hopes it stands on its own and wondered how much longer it should go before it does stand on its own, said Ms. Monier should put together a committee that can solicit donations. John Oakes, Birch Court, Sebastian, said Mr. Paternoster's due diligence is valid, and cited Mrs. Sullivan's comments are valid, but summarized Mr. WolfPs comments that this is pretty basic and we have bigger fish to fry. He asked when did the City become a for profit business, the economic benefit to our businesses will offset any minimal expenses, asked if the City Manager gives you a go ahead to go forward in good faith that Council call the question and make a motion, and any Council member uncomfortable for any reason for any reason to moving forward should vote no. Louise Kautenberg, Sebastian, Sebastian, member of the 75~' Anniversary Committee, said with total unpaid devotion of Ms. Monier the first festival was held, that continuing the Art Show is a benefit to the City, we get to see art and hear music, folks came here to see what we had to offer. She said this issue sounds like much ado about nothing, that Ms. Monier is presenting a concept and not necessarily the details, and that people do need to apologize for Mr. Paternoster because he is not gentleman to do it for himself. Mayor Coy asked if anyone would like to speak. Mr. Paternoster called for a point of order and said now would be a good time for the Mayor to go into her routine about civility to that lady for the comment that she just made. Mayor Coy said she made the comment to him and she understands there is some blood between them. /y 14 Regular City Council Meeting August 8, 2007 Page Fifteen Mr. Patemoster said to her she was the Chair of this meeting so he would expect her to act appropriately, as she does with everybody else who goes up there that she is not satisfied with, and if not, he will have to take the appropriate measures. Mayor Coy said take the appropriate measures. Rob ????, Foster Road, Sebastian, said he was a member of Melbourne Jaycees for 20 years and instrumental with the first Melbourne Art Show, was watching these proceedings at home, that when they went before the Melbourne Council they asked us how much money do you want and tried to promote it, said there is little going on in Sebastian and said it is painful to watch this meeting, and is almost unbelievable that you are not promoting this and trying to help our City and make something happen here. Todd Klitenic, 1274 Barber Street, said if we give $3,000 or $4,000 to Art and Music Festival then the same should be given to the City Earth Day celebration, because it is more important than an Art Festival. Damian Gilliams, 1623 US 1, asked where the leadership was tonight from staff, said there were no signatures on the agenda transmittal, said he sees a lot of red flags, there should be a budget and an estimate should have been included, he noted the 2002 contract says the City is the host and the Chamber is the organizer and sponsor, commended Mr. Patemoster for his due diligence, noted there are too many gray areas and said Ms. Monier is getting compensated for her participation and she sat on the Council. He said he is for the Art festival but asked is this right for the taxpayers, he said Council represents the taxpayers and Ms. Monier just because she was a Council member and a big spender which is why she is no longer up here, commended Ms. Simchick, said the IRS does not approve a 501 C overnight, he said he would make a bet tonight that she won't get that within a year, said this is sloppy and is a mess, you can't make an educated decision. He started to read from the agreement. Mayor Coy said he did not have an agreement before him and he said he was reading from the one being used as a guide. The City Clerk said she would like an opportunity to speak when Mr. Gilliams was done because there were miscommunications as to the backup provided. She said she put it there. Mayor Coy said a contract will be coming before us at another date and he can discuss it then and asked him to move on. He said he would move on but didn't think she was being fair. Mr. Gilliams continued his presentation stating it is time to establish policies and procedures for your little parties down there at the park where you shut down the road, out of 80-100 vendors you are lucky if 20 are from the community, but taxpayers should be footing the bill, they should wean themselves off the welfare roll, we need to talk to the Clambake and the Lions too, let's start putting money back into the City's coffers so ~~ 15 Regular City Council Meeting August 8, 2007 Page Sixteen we can take care of police officers, PBA, CWA, as a property owner he is fed up with paying for outsiders coming into our community, half won't have licenses, Council should table this, it is sloppy, questioned beer sales and said Art people are big drinkers, we don't want to promote alcohol in our parks, said he pays taxes to serve liquor and a mortgage on his liquor license, and shutting down roads is not right. Chuck Lever, Mulberry Street, suggested Council have the City Attomey look into FS 11.045 and what Mr. Patemoster attempted to do was to protect each member before they made a decision. MOTION by Ms. Simchick and SECOND by Mayor Coy to move ahead with the joint project with Fine Arts and Music Festival with the Sebastian Riverfront Fine Arts and Music Festival Inc. subject to validation of their status and subject to terms of a contract at a later date. Mayor Coy said the City Clerk pulled up the Articles of Incorporation on-line by the appropriate office in Tallahassee, said that we spent one and one half hours on this, was disappointed that we had to go this route, though some think it necessary to hash away and pick away ad nauseum she finds it an embarrassment, we embarrassed people who came up here, and will apologize when she believes it is inappropriate, was disappointed we wasted this much time on a simple issue, and said if you didn't like it vote no but don't go on and on and belabor it. She said she is in full favor of this and we can tweak issues of concern in the contract, we can establish the funds to go out in a contract, all we are saying is we want the festival back the way we had it. Mr. Neglia said he agreed to a point and ask to amend it to have the City Attomey draw up an agreement with the Sebastian Riverfront Fine Arts and Music Festival, with the issues we discussed tonight and come back with the revised agreement he would be in favor of going ahead with it. Mayor Coy asked if Ms. Simchick would add to her motion "to direct the City Attomey to negotiate a contract in accordance with our discussion:" Mr. Neglia said that is con-ect. Ms. Simchick added "to direct the City Attomey to negotiate a contract in accordance with our discussion and it comes back to us for approval", as rephrased by Mayor Coy to the original motion. Mayor Coy seconded the addition. Mr. Patemoster said we were not given opportunity to address all the articles in the contract, and did not think that is what we were here for, he thought we were here for a presentation. He said we are looking to draw up a contract for using the Fine Arts Festival as the sole individual on our behalf is that correct? Ms. Coy said we are drawing up the contract in accordance with Ms. Monier's request in her presentation using her Articles of Incorporation as the not-for-profit. ~% 16 Regular City Council Meeting August 8, 2007 Page Seventeen Mr. Paternoster said he would like to amend the motion as well to put in "provided that once Mr. Stringer has had the opportunity to do some research on the items that he had brought up, if all of that is okay he would certainly go along with that, if not then he guessed we'd have to start from scratch and get another sponsor." Mayor Coy asked if this was amenable to Ms. Simchick and she said it was not. She said she feels it is the Attorney's obligation to investigate what Mr. Paternoster said and that will come whether it was this group or another. Mr. Patemoster asked the City Attorney if he was making an amendment would this be voted upon by all Council or just one person. The City Attorney said his motion to amend would require a second and a vote. MOTION by Mr. Patemoster "I move to amend". Mr. Wolff requested the City Clerk to repeat the amendment. The City Clerk said the motion to amend was "to have the City Attorney research and come back with some information and if it comes back in a favorable manner then he would agree to the motion was what I think he said." Mr. Wolff seconded the amendment. The City Clerk said you first take a roll call on the amendment and then a roll call on the motion. Ms. Simchick said she wanted a clarification because Mr. Patemoster added "then we'd go to another non-profit" and that is the problem she had. The City Clerk said this whole discussion has been very difficult to follow. The City Clerk asked the City Attomey as parliamentarian if we have two amendments or one to call The City Attomey said we have a motion to amend to add, "subject to review by the City Attorney as to the issues of the conflict of interests, etc," and Mr. Patemoster did say, "in the event there is one we would work with another non-profit", and the question would be do you want to accept that amendment to the pending motion. Roll call vote on the amendment result was as follows: Ayes: Wolff, Paternoster Nays: Coy, Neglia, Simchick Failed 3-2 Ms. Simchick said our little shows are not our little shows, but are the community's, are economic development, thanked the man from Melbourne for coming down tonight, would bet if we had world class ballet show most would not be from Sebastian, that culture that is brought in would be enjoyed by all of Sebastian. 1~ t ~ Regular City Council Meeting August 8, 2007 Page Eighteen Mr. Wolff said the City Manager had listened to comments for the last one and one half hours and would like him to take the lead, he has heard the concerns, and can sit down with Mr. Stringer and put together a contract that will make this festival a success that will ensure our transparency that we are looking for, that will cover any major concerns and get this festival going forward and possibly use that for a blue print for future festivals. Roll call vote on the main motion result was as follows: Ayes: Coy, Neglia, Paternoster, Simchick, Wolff Nays: None Passed The City Clerk again requested permission to be heard and explained that she placed the backup in the packet last Friday because she felt that with two new members on Council, and with no other backup provided, that it would provide a history of this item from its beginning and that it was strictly a background and was not presented as a proposed contract. She apologized if she confused any member of the public or the audience and said she would not do it again. Mayor Coy said there was no need to apologize, that the Clerk had advised her she was going to provide this backup prior to it going out and she concurred, and if there was any confusion we did it to ourselves. Mayor Coy called recess from 9:30 p.m. to 9:46 p.m. All members were present when the meeting was reconvened. 13. NEW BUSINESS 07.158 A. Council Action on Issues Discussed at 7/28/07 Council Retreat Workshop (City s5-ss Clerk/City Manager Transmittal) Mayor Coy asked Council to review each topic and direct staff and take action on accordingly. The items are set out for each topic as provided in the agenda packet. A. Charter Officers 1. Consensus to establish procedure to evaluate City Manager, City Attorney and City Clerk in June of each year of a Special Meeting of the City Council, and decide upon appropriate, if any, merit increase. 2. Consensus to establish policy to set goals for the City Manager, City Attorney and City Clerk at a public meeting in January of each year, to re-evaluate goals at a public meeting in July and reset as deemed necessary. /~ 18 Regular City Council Meeting August 8, 2007 Page Nineteen. 3. Consensus for Council to prepare a written evaluation in whatever form they deem appropriate, can hold until the June meeting, but should take opportunity to sit down with Charter officer to conduct oral evaluation. 4. Consensus for Human Resources to provide evaluation forms and current Cost of Living percentage to City Council at least six weeks prior to June Special Meeting to conduct evaluations. 5. Consensus (3) to allow public comment at these meetings, where on agenda needs to be decided. Council Action Needed: Direct City Atforney to come back with Charter Officer contract amendments for Council approval at a regular meeting. MOTION by Mr. Wolff and SECOND by Mr. Neglia to direct the City Attorney to come back with Charter Officer contract amendments at a regular meeting. Mr. Paternoster said we talked about the evaluation process being done in public and asked the City Attorney if he had any information on that. The City Attorney said this would be done in public at a City Council meeting. Mr. Paternoster wanted clarification that this is when the increase if any would be established. The City Attorney said yes. Voice vote on the motion carried 5-0. Decide whether to establish this procedure by resolution or ordinance and direct the City Attorney to bring back the appropriate language accordingly for approval at a regular meeting. The City Attorney said personnel, operational types of things are typically resolution. MOTION by Mr. Wolff and SECOND by Ms. Simchick to propose that we establish this procedure by resolution and direct the City Attorney to bring back the appropriate language accordingly at a regular meeting. Mr. Paternoster said state law, Attorney General and case law mandates that it must be done in public, and asked would a resolution give the possibility of having it dissolved. The City Attorney said you can't override Florida law either by ordinance or resolution. Mr. Paternoster asked if we incorporate that into a resolution, how does that stand on its own. i i (~ Regular City Council Meeting August 8, 2007 Page Twenty The City Attomey-said right now it is done by a policy that was done by roll call or voice vote, it wasn't a resolution, just a vote, so this actually formalizes the policy above what is in place. Mr. Patemoster said he hoped the City Attomey would incorporate the appropriate State statute into the resolution when he drafts it, so that this or future Councils will understand it. The City Attorney said he personally is not of the opinion that the way it is being done is in violation of Florida statutes. Mr. Patemoster said he has a plethora of paperwork from the Florida Attomey General, from the Florida Constitution and State statutes that it is definitely mandated but we'll discuss it at a later time, and if the City Attomey wants to leave it out we can discuss it at a later time. In response to Mr. Neglia, the City Attomey said with a resolution it would take one meeting to change, with an ordinance it would take two meetings to change and be advertised. Voice vote on the vote carried 5-0. B. Agenda Preparation/Prioritization Agenda Modification, Additions or Deletions 1. Consensus to change language in R-07-18 to `Agenda modifications and additions require unanimous vofe. Deletions do not apply." Council Acfion Needed: Direct City Attorney to amend R-07-18 and bring back for Council approval at regular meeting. MOTION by Ms. Simchick and SECOND by Mr. Paternoster to direct the City Attorney to amend R-07-18 and bring it back for Council approval at a regular meeting. Voice vote on the motion carried 5-0. ZO 20 Regular City Council Meeting August 8, 2007 Page Twenty One Proclamations, Announcements and Presentations Consensus that Presentations mean the giving of something such as certificate or plaque to someone by the City or to the City by someone from the public. Presentations of issue related business will be placed on the agenda under New Business or "Introduction of New Business from Public by City Manager at his discretion and not under this title. No action items under this title and no public input. 2. City Manager suggested changing the title of "Introduction of New Business from Public" to "Public Input': Ms. Simchick recommended "Public Input/Information': 3. Council will be able to make brief timely announcements under this item in case they are unable to get to Council Matters. 4. Consensus to change this title to Proclamations, Presentations and Announcements. 5. Consensus to get more creative with proclamations and those which are lengthy can be synopsized for the Mayor by the City Clerk whenever possible to save time. Council Action Needed: If Council should concur with changing the title of "Introduction of New Business from Public" to "Public Input" or "Public Input/Information'; Council should direct the City Attorney to come back with an amendment to R-07-18. There was a consensus to change the title to "Public Input". Council could amend R-07-18 to add other directives for this agenda heading if they feel it appropriate. MOTION by Mr. Paternoster and SECOND by Mr. Wolff to make the changes as stipulated above. Voice vote on the motion carried 5-0. Committee Reports/Recommendations 1. Consensus to change title to Committee Reports and Appointments and only City committee reports, Council member reports on County and regional meetings, and City committee appointments to be listed here. No action on reports. 2. Consensus no public input on reports. 2t z~ Regular City Council Meeting August 8, 2007 Page Twenty Two Council Action Needed: Council could amend R-07-18 to add directives for this agenda heading if they feel it appropriate. MOTION by Ms Simchick and SECOND by Mr. Neglia to amend R-07-18 to add these directives. Voice vote on the motion carried 5-0. Introduction of New Business from the Public 1. Consensus to consider three or five minute time limit for IONBFP and all other public input at the August 8th meeting. Ms. Simchick recommended adopting some of Fellsmere's public input policies, to not allow personal and slanderous remarks or props, but no consensus. Mr. Paternoster requested moving Introduction of New Business from Public up on agenda but said he would wait 60 days to see how public input time goes and then place on agenda (September 26). Council Action Needed: Direct City Attorney to amend R-07-18 to include time limit and any other recommendations stated above if Council deems appropriate. Mayor Coy reiterated that Council had concurred with changing "Introduction of New Business from the Public" to "Public Input", and now would consider.a time limit and other issues stated above. Mr. Paternoster said he believed Mr. Neglia had discussed this at the retreat, and Mr. Neglia said he would like to move Public Input to before the consent agenda. He said he could wait the sixty days or we could decide to change it. Ms. Simchick said she could wait the sixty days, and said she did not think we said to move it before consent. She said we could shorten the sixty days, but move it to where we discussed at the retreat. Mr. Patemoster said it was moving it to after Unfinished Business. Ms. Simchick said she would be in favor of this. Ms. Simchick said Fellsmere's ordinance contains the following language, "Personal, impertinent and slanderous remarks and applauding are not permitted and may result in expulsion from the meeting", and we may want to consider this. ZZ 22 Regular City Council Meeting August 8, 2007 Page Twenty Three Mayor Coy noted it was listed in the recommendations, and there were no objections to her recommendation. Mr. Wolff agreed with everything here and asked would it take a judge to determine what is a slanderous remark. The City Attomey said ultimately from a legal standard it would be a judge, but as for a policy established in these types of meetings, the Mayor would make a determination, then there could be an appeal process and ultimately it would be a vote of Council. Mr. Wolff said he would be willing to reduce the sixty day timeframe to two -more meetings. Mayor Coy said she would like to see the full sixty days but we could bring it up again. She cited tonight's meeting as an example of why we are not on track yet, a light agenda that turned into a very long agenda. MOTION by Mr. Neglia and SECOND by Mr. Wolff to direct the City Attomey to amend R-07-18 to include time limit and any other recommendation that Council deems appropriate. Mr. Wolff said he would propose starting off with five minutes. Mayor Coy said we need to add in that it takes a majority of Council to extend public input. She said .would yield to five minutes. Mr. Neglia said he would like to see three minutes with extension to five if needed by majority vote. Mr. Paternoster said he was not in agreement with a time limit, and asked Mayor Coy, as a teacher if two or three of her students in a whole class were disrupting the class would she punish all the class. He said it seems like we are punishing the entire public for two or three people. Mayor Coy said on the other hand she would not punish the entire class for the bad behavior of two or three people which is what is happening now, not only to members of the public here, but to those in the television audience who have to endure it. She said his analogy is good but as a teacher she would not allow two disruptive folks to take over an entire meeting and run the show. Mr. Paternoster then said she would probably remove them from the class. Mr. Paternoster said decision to extend should be allowed by one person, in case one of us needs more clarification, and because it would be subjective. 23 Regular City Council Meeting August 8, 2007 Page Twenty Four Mr. Patemoster said he would not want to wait sixty days, and his preference would be five minutes. Ms. Simchick said she would tend to say three minutes but to be fair and would go to five, and feels extension should be by majority vote of Council, stating that an individual can be advised to contact a Council member, and said she could go thirty days instead of sixty. Mayor Coy called for a motion, and the City Clerk advised that there is a motion by Mr. Wolff to agree with the all of this consensus given and then Council started talking about the time limit and then he added the five minutes so what needs to be decided is the sixty days. Mayor Coy amended the motion to for the sixty days subject to review if necessary and would also like to add Council consensus for extension. Voice vote on the amendment carried 4-1 (Patemoster -nay) Roll call vote on the main motion result was as follows: Ayes: Coy, Neglia, Simchick, Wolff Nays: Patemoster Passed 4-1 C. Other Issues• Time Sensitive Issues -perhaps keep time sensitive issues off of full agendas (Coy), place on special meeting agendas if something really big (Simchick), note the time requirement right on agenda (Coy), organize agenda to put time sensitive issues first (Wolff). Mayor Coy said this did not need to be incorporated into anything but just wanted to remind Council if they wanted to add something or modify the agenda and it is not time sensitive and we have a full agenda, or until we get on our feet and start getting through agendas in a timely fashion, she would ask that you not bring it up. The City Clerk said the rest were items addressed by individual Council members and did not think they needed further recommendations, noting they seemed to be strong suggestions. Mayor Coy said when this comes back, if anyone feels strongly about any of these issues, they bring them up and if not they will go away. 2~ 24 Regular City Council Meeting August 8, 2007 Page Twenty Five Ms. Simchick asked that the City Clerk list these items in the packet when the other issues come back. The Clerk reported that the Affordable Housing information came in yesterday and was in front of Council Mayor Coy clarified this item will be on the next agenda and the City Attorney said it would. 14. INTRODUCTION OF NEW BUSINESS FROM THE PUBLIC Item that has occurred or was discovered within the previous six months which is not otherwise on the agenda -speakers are asked to try to limit input to five minutes John Oakes, Birch Court, Chairman Budget Advisory Committee, requested six minutes and then responded to comments made by Mr. Wolff at the July 25, 2007 Council Meeting, quoting him regarding "decisions bandied about at that (Budget Advisory Committee) meeting, he then read the definition of "bandied" from Webster's Dictionary, he encouraged people to review their proceedings and conclude whether it met that definition. Mayor Coy asked Mr. Oakes to keep his input non-specific. Mr. Oakes said he was not trying to attack Mr. Wolff but was responding to his comments, continued relative to the responsibilities of the Budget Committee, asked all Council members to give consideration as to whether these types of comments have any effect on trying to find board members, or do they discourage volunteers. He said if this or any other committee is felt to be irrelevant that you place this item under your items for consideration at a Council meeting and if after rational discussion, Council make a motion to dissolve the committee. He said he called. Mr. Wolff and left a message, acknowledge that he is not required to return calls, but because he was unsuccessful he thought it his responsibility to bring this item, and said he looked forward to hearing Council comments on the Budget Committee's recommendations. Mr. Wolff had no response. Joe Scozzari, Sebastian, said he dropped off an agreement almost verbatim to Ms. Monier's (see attached), said he was looking for an agreement for a bike festival, described how to skin a rabbit, said he was not anon-profit, but has connections with motorcycles, Charlie Daniels, and Billy Lane, would pay for police, pay for any landscaping and trash removal and within 3 years bring money in. He asked if the City Manager could look into it and put it on the next agenda, look at the Leesburg event which has a promoter and brings in millions of dollars. He said he would give 75% of booth space back to the City and 50% of all proceeds back to the City to keep employees and fund other things. ~5 2 Regular City Council Meeting August 8, 2007 Page Twenty Six At 10:31 motion was made: MOTION by Ms. Simchick and SECOND by Mr. Neglia to extend the meeting carried on a voice vote of 5-0. Mr. Scozzari continued. He said we can setup as anon-profit or as promoter and take 25% and can maybe get others involved. He again asked if someone could ask the City Manager to put this on an agenda. Ms. Simchick said in concept perhaps individuals from the community with non-profit status like ABATE can be formed, and said she was glad to see his mind is working toward good things. Mr. Scozzari said Mr. Patemoster is a member of the Blue Knights and the State police would be anxious to come here. He said he~heard a personal attack where someone was called "non-gentlemanly" and if he said, someone on Council was not "ladylike" he'd be thrown out of this place and feels for Mr. Patemoster to have to take that abuse, ask for help and for that Chair to ignore his request and hopes the Chair realizes there may come a time that she'll be requesting help from other Council members and may not get it. Damian Gilliams, 1623 US 1, said it is nice to hear someone who wants to have a festival and. giving money back to the City; that it is nice to see the Mayor is allowing us to speak, said he was disappointed with the Retreat because we challenged the City Attomey and got to speak at the Retreat that was not publicized, that the Public Input was put at the end of the agenda and you didn't care what we thought, it was not on TV, and he left because it was an insult, noted they did not discuss the City Attomey evaluation and then proceeded to read his City Attomey evaluation, started to discuss his physical appearance. Mayor Coy stopped him stating it was inappropriate. Mr. Gilliams said it was freedom of speech and he has a right to evaluate people who work for him and the City Attorney works for him. He continued his evaluation of Mr. Stringer, said he was unprofessional, his dress code is not tolerated, everything is a joke, acts like a clown, sets double standards. Mayor Coy told him to take his seat. He questioned where his warning was. She gave him a first warning and asked him to take his seat. Mr. Gilliams said he was not done yet and asked for a point of order by other members if they were going to allow this. Z~ 26 Regular City Council Meeting August 8, 2007 Page Twenty Seven Mayor Coy said put him out and said she was not going to play this game with him and it is a game to him. She said this is exactly what he was told at the last meeting by Council member Simchick. Mr. Gilliams yelled from the back of the room and Mayor Coy again told him to leave the room. Ruth Sullivan, Indian River Drive, Sebastian, said she greatly sympathizes with the Council that they have to sit meeting after meeting and be subjected to this and it is a shame that they have to think about limiting public input because of one or two gentlemen that abuse public input, and she would have liked to see ten minutes, that unlimited is unnecessary. She said it is a shame we have to put up with this kind of thing by so few people, now thank God we are down to one tonight. She said she attended a Planning and Zoning meeting last week and the same thing happened with the same person, but said that most communities have one, she had one in Michigan and it takes great patience and-she commends them for their patience. 15. CITY ATTORNEY MATTERS The City Attorney requested an Attorney-Client Session with City Council on the Fellsmere litigation issue, and asked Council to particularly review the two annexation agreements, and asked Council to review the packet he provided to them previously. It was the consensus of City Council to conduct the Attorney-Client Session to discuss settlement strategy on August 29, 2007 at 6 pm. City Council will meet at a Special Meeting at 6 pm and then adjourn and move to the 2"d floor conference room for the closed session. 16. CITY MANAGER MATTERS -None. 17. CITY CLERK MATTERS -None. 18. CITY COUNCIL MATTERS A. Mr. Paternoster Mr. Paternoster asked about the status of the overgrown lot issue. The City Manager responded the ordinance is being updated and will be going out to Fish and Wildlife. The City Attorney said they needed some other stuff which we sent out and they will get it within the week. Mr. Paternoster asked if he will provide a draft to Council. 27 z Regular City Council Meeting August 8, 2007 Page Twenty Eight B. Ms. Simchick 07.159 i. VisionM/ish List Format Ms: Simchick said she put this item on because we couldn't get to goals and objectives at the retreat, and said she would like to collectively create a plan at a special meeting, and would like to see us put a footprint into the future and take the City to the next step. Mayor Coy asked if we could do this in conjunction with the budget workshop Ms. Simchick said she did not want to confuse the issues, would bring it up in 60 days. or so and wants it to be active and have 100% from everybody, workshop format would be great and make it a joint effort with citizens. Other Matters Ms. Simchick reminded everyone there is a court date on August 21~ at 9:30 am and hoped Council members can make it to show support. C. Mr. Wolff Mr. Wolff said goals were not discussed at the retreat workshop but as soon as we have time we should go back and sit down with City Manager and talk about some goals for next few years and establish whether we are in consensus with a few items. D. Mayor Coy Mayor Coy suggested a Wednesday, October 17~' workshop and making it for short and long term goals and vision. It was the consensus of Council to schedule the workshop. E. Mr. Neglia Mr. Neglia asked if Fish and Wildlife can throw a wrench into the overgrown lots ordinance. The City Attorney said that has been the snag and now we will have to have permit to take out nuisance plants. He said we started out to compel people to cut back and it is turning out to bean ordinance to prevent people from cutting back. Z~ 28 Regular City Council Meeting August 8, 2007 Page Twenty Nine The City Attorney further described what they are asking for, and Mr. Neglia said what they are requiring was not constitutional. 19. Being no further business, Mayor Coy adjourned the Regular Meeting at 10:59 p.m. Approved at the Andrea Coy -Mayor ATTEST. Sally A. Maio, MMC -City Clerk Regular City Council meeting. zo 30 ctrvc~ ~-~~ ~~ ~ 11 HOME OF PELICAN ISLAND SEBASTIAN CITY COUNCIL FY2007/2008 BUDGET WORKSHOP WEDNESDAY, AUGUST 15, 2007 - 6:00 P.M. MINUTES CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA 1. .The Mayor called the meeting to order at 6:00 p.m. 2. The Pledge of Allegiance was recited. 3. ROLL CALL City Council Present: Mayor Andrea Coy Vice-Mayor Sal Neglia Council Member AI Paternoster Council Member Dale Simchick Council Member Eugene Wolff Staff Present: City Manager, AI Minner City Attorney, Rich Stringer City Clerk, Sally Maio Airport Director, Joe Griffin Building Director, Wayne Eseltine City Engineer, David Fisher Finance Director, Shai Francis Human Resources Director, Debra Krueger Golf Course Director, Greg Gardner Growth Management Director, Rebecca Grohall MIS Director, Frank Losardo MIS Systems Analyst, Barbara Brooke/Barry Siepmann Police Chief, Jim Davis Police Lieutenant, Michelle Morris Police Lieutenant, Greg Witt Public Works Director, Jerry Converse Public Works, Tim Walker Public Works Assistant, Linda Kinchen 4. FY2007/2008 BUDGET A. Citizen Budget Review Advisory Board Report Chairman Oakes presented the committee's recommendation to City Council. 31 City Council Budget Workshop August 15, 2007 Page Two B. Budget Presentation/Overview -City Manager The City Manager thanked Shai Francis and the Finance Department, as well as the department head team staying within their budgets and tweaking their proposed budgets. He then presented a power point presentation (see attached) City Council decided not to follow the agenda outline and instead, to have each member address their questions and concerns one at a time. Mr. Neglia thanked Finance and department heads and asked questions regarding: penalty on delinquent taxes; why the local half cent tax was down, where were the numbers for Police Pension revenues, were we omitting the skate and tennis facilities, what was the employee vending machine revenue, the interfund transfer from 163 . stormwater; why were City Attorney operating expenses down but personal services up, were there two Finance account clerks; why the GMD increases in personal services, why the police department increases, and why had aircraft proposed operations increased. The City Manager responded the delinquent taxes was from when the Building Department was part of general fund and you won't see this in the future, the half cent tax was down due to the economy, the Police Pension revenues come in August and are transferred back out; that the facilities are still in the budget but could come out later on; that sales from vending machines fund employee dinners; that $500,000 comes over from Stormwater to the general fund; that Finance reclassified one existing employee to a Junior Accountant but there are no new positions; that the Code Enforcement Budget is behind the Growth Management Budget; that the Environmental Planner position was only for a partial year last year but will be a full year for FY 08; the Police Department increase was based on PBA negotiations which will soon result in a new contract. The Airport Director responded that he had decreased anticipated operations from previous years to 77,000 (which number he corrected after the break). The City Attorney responded that his budget includes the expenditure for the Special Magistrate and litigation fees which are new this year. Mayor Coy called recess at 7:24 p.m. and reconvened the workshop at 7:36 p.m. All members were present. Mr. Paternoster commended staff for the budget. In response to Mr. Paternoster, Mr. Griffin apologized and said he checked airport operations figures during the break and found he mistakenly e-mailed the Finance Director the wrong number and it should be 49,500 operations for FY 08. Mr. Paternoster said the pie charts in the presentation still showed code enforcement in the police budget and the City Mar-ager said he will change it. Mr. Paternoster discussed 3z 2 City Council Budget Workshop August 15, 2007 Page Three the Conlon 4~' cut stating that perhaps as growth occurs we may be able to cut back swale mowing and it was clarified that Conlon. is paid by the area not per cut. Mr. Paternoster inquired about the reduction in medical insurance and the City Manager said it was a reduction in what was originally proposed but an increase from last year. In response to Mr. Patemoster, the Chief said there is currently a part time officer. Mr. Paternoster said the budget looks good and asked if we are still going to leave the comp plan in for now and the City Manager responded he would. The City Manager said he would cut the Conlon contract to $400,000 and then go into reserves to make up the other $18,000 deficit. Mr. Paternoster said he hopes the market rises and there are more revenue to bring in more officers. He asked the City Manager to check into federal programs to hire officers. The City Manager said we can look into COPS programs but cautioned against it and rather look to growth to help us which would serve us better financially. In response to Mr. Neglia the City Manager said the early retirement deadline is August 30, 2007. Ms. Simchick thanked the Budget Advisory Committee, staff and recipients of the early retirement and thanked them for their hard work. She responded to the woman who e- mailed us today about airport issues and hoped her questions had been satisfied with answers tonight about airport operations. She said if we cannot add officers we want to be sure they are equipped, the comp plan is due today and will address our needs, and would not want it to be removed. She requested the MIS Director to talk about the need for a T1 line. Mr. Losardo addressed City Council on its function and said it would increase efficiency of all networks citywide including police laptops and could accommodate streaming video of meetings on the website. He said the cost would be approximately $564 per month. He said it was not previously budgeted because the cost was much higher before. Ms. Simchick recommended this be looked into. Mr. Wolff thanked everyone for the lean budget, said he is looking forward to stepping up efforts to see if there are more competitive plans, said he believes the Bldg Dept. will need a paradigm shift and look at other agencies to see how they are doing things, agreed with freeze of new positions and employing overtime for better efficiency, suggested looking into how cost of sales at the pro shop could be improved, and said he was not sure a fourth cut was needed merely better management of three cuts and better use of herbicides on brazilian peppers. 3 33 City Council Budget Workshop August 15, 2007 Page Four Mr. Wolff asked about the $4,600 increase in City Council personal services and the City Manager said this was a portion of audio-visual services which was actually being moved to MIS budget. Mayor Coy thanked everyone for a marvelous budget and said all departments did a great job. 5. PUBLIC COMMENTS Todd Klitenic, Barber Street, Sebastian, member of Budget Committee, talked about the Conlon mowing project. Ed Herlihy, member of Budget Committee, urged Council to look at additional police officers. The City Manager said it may be possible to look at MSTU for police services for `09 but it may need a referendum noting it may have pitfalls but it may have benefits. He said his recommendation is still to hold the line but he works for Council and if Council wants to go there we will find the money. The Finance Director said the cost for a starting police officer is $54,638 including benefits. Mr. Patemoster asked if Council would agree with looking into any federal funding for police officers and it was the consensus of Council for the City Manager to look into it. Mayor Coy noted if everyone takes the retirement we might have some extra money, but pointed out that Council decided to go with a lower millage and she told the Chief then that would probably eliminate new officers this year. In response to Joe Scozzari, the City Manager further explained the COPS grant and said in his experience with the program it was more negative than positive. 6. COUNCIL COMMENTS/DIRECTION Mayor Coy recommended that staff be directed to proceed with the proposed budget. Mr. Paternoster agreed. Ms. Simchick said we will know by 8/30 about early retirements, recommended keeping PD vehicles in the budget, and looking into getting a T1 line to improve laptop services for public safety and citywide. Mr. W and Mr. Neglia agreed with moving forward. Mayor Coy again thank staff for their hard work. 34 7. Being no further business, Mayor Coy adjourned the meeting at 8:26 p.m. 4 tttt t~ HOME. DF PE4tCAN- k~~b CITY OF SEBASTIAN AGENDA TRANSMITTAL Subject: Contract for Workers' Compensation Agenda No. ~~ . ~ ~p ~ Insurance Program FY 07/08 Department Origin: Human Resources Approv d for S mittal by: City Manager Human Resources Dir: • Finance Direct City Attorney: City Clerk: Al M r, i Manger Date Submitted: August 13, 2007 For Agenda of: August 22, 2007 Exhibits: Exhibit A -Tabulation of Proposals EXPENDITURE REQUIlZED: AMOUNT BUDGETED: APPROPRIATION REQUIRED: N/A Included in 2007-2008 Proposed N/A Annual Budget SUMMARY The Workers' Compensation Insurance contract for the City will expire at the end of this fiscal year. In accordance with purchasing procedures, a notice of invitation -Request for Proposal (RFP) was distributed to the insurance firms that specialize in providing these services. Proposals received .from (FMIT) Florida Municipal Insurance Trust (current insurance company) and Public Risk Insurance Agency was opened on July 27, 2007, at 2:OOpm. The Human Resources Department reviewed the proposals, and the summary of fmdings is attached for your review. Although both firms are qualified, FMIT submitted the best overall proposal. It should be noted that the estimated payroll increased by 7.39%, and the premium from prior year increased 2.09%, with only a slight increase of $5,037 over last year's premium. The City can attribute this very slight increase to our proactive safety committee, and the safety conscious efforts of our employees. Our experiences with FMIT have been positive. FMIT has taken a firm stand against fraudulent claims and has been successful settling difficult claims. On difficult claims, FMIT assigns a nurse case manager to attend doctor's visits with the injured worker to ensure proper care is given with the focus on returning the employee back to work. RECOMMENDED ACTION Move to award the Workers' Compensation Insurance contract to Florida Municipal Insurance Trust for one (1) year term. 35 O J V/ O a O LL 0 O Q J m Q I... H W X W -~ 1~1. w V Z Z Z O Z C~ G U Y O O N Q ti 0 0 N ti N ^~ Z Z W J a n. m E L d 1' M ~ L O L O ~ ~a c aN m '`-' i= ti N ~ d ~ a~ ~ ~ ~ L a :° N ~ _ ~ *o ~ ~. - c W ~C L L 0 V ~ ~ ~.~ C 0 ~ ~ a ~ ` N ~ . L a Q N . , ' c c F ° N ` ~ ~ L ~ ~ (~ ~ i a N ~ . ~ O W ~- . y o ~ a m .a ai c a ~ O ~ ~ ~+ 'a D O W D `m U .~ U C 0 c~ a~ E 0 U a~ ~ o ° ~ ~ oao~~~ovMV~noo ~ ~NMNNMN~r-r-~op t~ 00 O O ~- N M ~ to (p i~ rnrnrnoooooooa ~ r r z O O~ N N N N N N N N 3~ 3$ .lift' 4}' '" of i'E1.iG~N is~taa CITY OF SEBASTIAN AGENDA TRANSMITTAL Subject: Group Health, Dental, Life & Long- Agenda No. l~~ ~ (~ ~ Term Disability and Vision Insurance Renewal. Department Origin: H an Reso •ces Human Resources Dir: Approved for bmittal by: City Manager Finance Direct City Attorney: City Clerk: Al ity Manager Date Submitted: August 13~', 2007 For Agenda of August 22°d, 2007 Exhibits: 1. Health Insurance Renewal Evaluation from the Gehring Group 2. Dental Insurance Renewal Evaluation from the Gehring Group 3. Life and Long Term Disability Renewal Evaluation from Gehring Group 4. CompBenefits Renewal Letter 5. 2006-2007 Employee Benefit Highlights EXPENDITURE REQUIRED: AMOUNT BUDGETED: APPROPRIATION N/A Included in the 2007-2008 REQUIRED: N/A Proposed Annual Budget SUMMARY To represent the City in the insurance marketplace, the City enlists the services of the Gehring Group. The Gehring Group will be available at the Council meeting to field any questions. The Gehring Group has received a 3% commission in the previous contract and shall continue to receive this 3% on our total premiums from B1ueCross BlueShield of Florida for this service. Additionally, the Gehring Group continues to provide the City with the following services: presence during the two (2) day open enrollment period to assist Human Resources in processing all necessary paperwork for additions and changes, availability to City Council to answer any questions, assistance in handling any questions or problems with insurance companies and also provides the attached employee benefit highlights booklets for all employees at no additional cost to the City. The current Group Health, Dental, Life and Long-term Disability Insurance and Vision contracts for the City will expire at the end of this fiscal year on September 30~', 2007. GROUP HEALTH INSURANCE: The Gehring Group continues to suggest negotiating with BlueCross BlueShield of Florida (BCBS) as a show of good faith to encourage BCBS to provide a reasonable rate increase, in lieu of going out to bid. The Blue Options Plan from BCBS provides good health coverage for the City's employees at a reasonable cost. 3q The group health insurance renewal with BCBS was initially 33.5% or an increase of $372,340 annually, due to our claims experience. After subsequent negotiations between the Gehring Group and.BCBS, the increase was reduced from a 33.5% increase to 18% or $200,126 annually. City staff, along with the Gehring Group was then able to further reduce the increase to 16% or $177,889 annually, by transferring the City's life and long term disability insurance to BCBS from Jefferson Pilot. See attached Medical Insurance Renewal Evaluation Form. GROUP DENTAL INSURANCE: The group dental insurance premium with BCBS /Florida Combined Life will not have a rate increase, and is guaranteed through September 2009. See attached Dental Insurance Evaluation Form. LONG-TERM DISABILITY and LIFE INSURANCE: By transferring our long term disability and life insurance to BCBS/Florida Combined Life we were able to save an additional 2% on our health insurance premiums. BCBS was able to match the current life rate; however the long term disability rate is slightly higher with an increase in annual costs of $3,219. In the end, the City will save approximately $19,108 in health insurance premiums by replacing Jefferson Pilot with BCBS. In addition, BCBS has a much improved optional supplemental life insurance plan for employees, spouses and their dependents which most employees will accept favorably. See attached Life and Long Term Disability Evaluation Form. VISION: The group vision plan with compbenefits will not have a rate increase, and is guaranteed through September 30, 2009. See attached renewal letter from compbenefits. RECOMMENDED ACTION Move to waive competitive bid procedures and authorize renewal and application of the following agreements: Group Health Insurance through B1ueCross B1ueShield of Florida, Group Dental Insurance through Florida Combined Life Insurance Company and transfer Life Insurance & Long-Term Disability to B1ueCross Blue Shield of Florida /Florida Combined Life Insurance Company. . n City of Sebastian Medical Insurance Renewal Evaluation Effective Date: October 1, 2007 OF BENEFITS Lifetime Maximum Out of Pocket CYM Single Family Calendar Year Deductible Single Family Coinsurance CURRENT BlueCross BlueShield of Florida BlueOptions PPO Plan B 1749 In Nef<vork Out of Network $5 million $2,000 $4,000 $4,000 $8,000 No Deductible $500 No Deductible $1,500 10% 40% RtNt(iU I IA I tU KtNtWAL BlueCross BlueShield of Florida Blue0ptions PPO Plan 8 1749 In Network Out of Network $5 million KtNtWAL It, LII-tIL 1 U YY! CGtSS (tt4l BlueCross BlueShield of Florida Blue0ptions PPO Plan B 1749 In NetworK Out of Network $5 million $2,000 $4,000 $4,000 $8,000 No Deductible $500 No Deductible $1,500 10% 40% $2,000 $4,000 $4,000 $8,000 No Deductible $500 No Deductible $1,500 10% 4D% 'Primary Care Physician $15 40% $15 40% $15 40% Specialist $25 40% $25 40% $25 40% Pre-Natal $15 / $25 40% $15 / $25 40% $15 / $25 40% Physical Exam Benefit $15; $250 CYM 40%; $250 CYM $15; $250 CYM 40%; $250 CYM $15; $250 CYM 40%; $250 CYM Chiropractic Services $25; 26 visits CYM 40%; 26 visits CYM $25; 26 visits CYM 40%; 26 visits CYM $25; 26 visits CYM 40%; 26 visits CYM Laboratory Services No Charge 40%; No Ded No Charge 40%; No Ded No Charge 40%; No Ded Physical Therapy $25; $2500 CYM 40%; $2500 CYM $25; $2500 CYM 40%; $2500 CYM $25; $2500 CYM 40%; $2500 CYM Hospital Services Tler 1! Tler 2 l Tier 3 Tier 1 l Tier 2 l Tler 3 Tier 1 l Tier 2 /Tier 3 Inpatient Hospital $300 I $600 / $900 $900 $3001$600 / $900 $900 $300 I $6001$900 $900 Outpatient Hospital $100 / $2001$300 $300 $1001$200 / $300 $300 $100 I $200 I $300 $300 Emergency Room $100 $200 $100 $200 $100 $200 Physician Services No Charge 40% No Charge 40% No Charge 40% Ambulance 10% 10% 10% 10% 10% 10% Outpatient Therapy 10%; $2500 CYM 40%; $2500 CYM 10%; $2500 CYM 40%; $2500 CYM 10%; $2500 CYM 40%; $2500 CYM Mental and Nervous Services 30 days CYM; 20 visits Cl'M 30 days CYM; 20 visrfs C1'M 30 days CYM; 20 vis~~fs CYM Inpatient Hospital $300 / $600 / $900 40% $3001$600 / $900 40% $300 / $600 / $900 40% .Outpatient Services $25 40% $25 40% $25 40% Substance Abuse Services _ 52,500 lifetime maximum $2,5001ifetime maximum ~2,5001ifetime maximum InpatientHospital 5 ~0!~~00,~,~_,i~ 40°b g~~~~ ~,;_,n ~_;i,~i~ q;;~; s,~,~i~?~~!,u,`<900 a„- Outpatient Hospital $25 40% ~~25 4G'~o X25 a ~ ,%; Pharmacy Plan Generic $15 20% after $15 20% after $15 20% after Preferred Brand $30 In Network Copay $30 In Network Copay $30 In Network Copay Non Preferred Brand $50 $50 $50 Mail Order Copay 2x Not Covered 2x Not Covered 2x Not Covered Employee 73 $440.98 $520.36 $511.54 Employee+Spouse 25 $912.82 $1,077.13 $1,058.87 Employee+Child(ren) 15 $829.03 $978.25 $961.67 Family 18 $1,400.11 $1,652.13 $1,624.13 Monthly Premium $92,649.47 ' $109,326:62 $107,473:56 Annual Premium $1,111,793.64 $1,311,919.44 $1,289,682.72 ~'°5~~2~3'r $ Increase N1A $200,125.80 E> sav~rvcs . $177,889.08 Increase N1A 18.0% 16:0% ~( G:\Gehring Group\Gients\Sebastian, City oflEmployee Benefits\072507 -Sebastian Medical Dental Renewal Evaluation 2007-2008 City of Sebastian Dental Insurance RFP Evaluation Effective Date: October 1, 2007 C~~I I ~IN~,~~~(~LT CURRENT RENEWAL SCHEDULE OF BENEFITS BlueCross BlueShield (FCL) BlueCross BlueShield (FCL) BlueDental ChoicePlus BlueDental ChoicePlus Plan Basics In Network Non Network In Network Non Network Calendar Year Maximum $1,000 $1,000 Deductibles Single $50 $50 $50 $50 Family $150 $150 $150 $150 Deductible Waived for Preventative Svcs Yes Yes Yes Yes Benefits Preventative 100% 100% 100% 100% Basic 80% 80% 80% 80% Major 50% 50% 50% 50% Orthodontia 50% 50% 50% 50% Service Information Out of Network Benefits Payable Level 90%UCR 90% UCR Waiting Period for Major Services None None Endodontics/Periodontics Payable Level Major Major Rate Guarantee Expires 9/30/2007 24 months Employee 73 $28.50 $28.50 Employee + Spouse 25 $57.18 $57.18 Employee + Child(ren) 15 $71.50 $71.50 Family 18 $99.36 $99.36 Monthly Premium $6,370.98 $6,370.98 Annual Premium $76,451.76 $76,451.76 $ increase N1A '$0.00 %° Increase NIA 0.0% yz G:\Gehring Group\clients\Sebastian, City ot\Employee Benefits\072507 -Sebastian Medical Dental Renewal Evaluation 2007-2008 ~ (^4 ., `~ ~' :'; .._ '-. '' ~~ f--V4 ~~ F'°~ r~~, d d ~ ~ I~ O Vi Q C N r L O N ~ V ~ O ~ J ~ ~ _ ~ ~ ~ V ~ ~ V J W .]~ W Q w, ~ y O O O ~ cp ~ w, ~ y ~ cfl M L[') N ~ M co N ° ~` ~ ca N o ~ d1 M M ~ O I~ c+~ O M ~ O O o O ; iF ~ 000 O ~ ~ et' ~ r H ~ m O E9 O ff} C 6y ~_ N ~ N O O ~ Q O ~ m ~ to ~ O ~ N ti N N M N r O M N M 00 ~ J y '~ 69 H LCD 69 y~ 69 ~} 69 Q H ~ +f} p E9 V V m m J Q J ~ O ~ O ao <p = ~ COO_ a0 ~ rn 7 7 _ O ~ M O M O ~ ~vj 0 ti 0 ° O _ O ~ ~ ~ ti ~ ~ r. M ~ p ° O r N 0 ° O Z a 6~ 609 EOq r LNf) N ~ ~ O _ a O 8q ~p N ~ O ~ 00 ~p O o W ~ = O d; - 69 ~ C ~ ~ ~ ~ . 69 y 69 ~ ~ 7 ~ V V I- J O O J ~ CO0 00 ~ ti e- ~ ~ 0_ M O M O ~,rj ~ Q Q _ ~O ~ ~ ~ ~ ~ Q Z Q N M Q Z Q ~ a OIfY OC9 069 T LN N Z Z a O 69 ~ N Z Z V O ~ 69 ~ p ~ 69 ~ 69 y 69 ~ ~ 7 ~ 69 W ~ ~ m oca o° ~ E E ~ _~ ~ E E ~ ~ o °t3 E _ .~ Q ~' _ E .~ ~ o ¢ ~ ~ m N ~ ~ a~ ` Q Z G ° ~ ~ a a o ~ ~ ~ a a Q Q ca ~ ~ ~ Ca o > ?. ~ is ~ 4 as ~ ~ ~ > ?' .~ ~ + as ~ y m W LL, W N N Q ~ ~ ~ ;~ N +--~ O ~ C 1 ~ N ~ ~ ~ ~ ~ . -- O C O R H ~ _ J W W ~ Q J ' J ~ ~ Q ` ~ c ~ Z H (B E ~ Q i i c J a ~ V z W .~ ~ ~ E ~ ea ~ ~ ~ ~ ~ t -- J m Q FO- W FO- H 69 o J _I W F- F- 69 0 H 69 0 io c a~ a L_ W a~ L O t6 N a 0 n a~ rn c .C U ni 43 cr~m~pbenef i is VtStorl dental July 20, 2007 City of Sebastian -- Group #VS3142 Attn: Benefits Administrator 1225 Main St Sebastian, FL 32958 Dear Group Benefits Administrator: ~~~~67 8 9'p'7'2cr~ ~ j ~. __, O~° ~ ~ VisionCare Plan, the premier vision product of CompBenefits Corporation, agrees to renew your vision care contract for an additional twenty-four (24) months at the following rates, effective October 1, 2007. Your renewal rates for the next benefit period are as follows: Renewal Date and Rate Guarantee Period: 10/1/07 - 9/30/09 Current Monthly Rates Renewal Monthly Rates Employee Only $4.59 $4.59 Family $16.69 ~ $16.69 Your plan will automatically renew thereafter for consecutive twelve (12) month periods unless terminated by either party with written notice provided sixty (60) days prior to the plan anniversary date. We are also pleased to announce an enhancement to the current Lasik benefit available to your employees. .For information on our new TruVision Advantage Program, please visit our website at tlcvision.com or ca11888-358-3937. Please feel free to contact either our office or your agent should you have any questions. We appreciate your business. Sincerely, Lisa Schmelzle, Account Manager CompBenefits cc: Gehring, Kurt The Gehring Group 5775 Blue Lagoon Drive, Suite 400, Miami, FL 33126 ~~ 877-647-3678 • www.compbenefits.com ~~ ~ Table of Contents Introduction ...................................................................................................................................................... 3 I Leave Policies .......................................................................................................................:........ 3 .................... Group Insurance Eligibility .......:.:............................................................................. Qualifying Events ......................:..........................................................:..................:..................... 4 Group Insurance Premiums .......................................................................................................... 5 Health Insurance ................................:.:.................................................................................... 5-6 Blue Complements ....................:::....:.....:..................................................................................... 7 Dental Insurance ............................................................................................................................ 8 Vision Insurance ............................................................................................................................. 9 Life and AD8~D Insurance ............................................................................................................ 10 Employee Assistance Program .................................................................................................. 10 Long Term Disability Insurance .........................................................................................:........ 11 Retirement Plans ..............:............................................................................................................11 Miscellaneous Benefits ........................................................................................... Supplemental Insurance .................................................................................... Back Cover ~EHRING ®GROU,P 11505 Fairchild Gardens Avenue, Suite 202 Palm Beach Gardens, FL 33410 Telephone: (561) 626-6797 Fax: (561) 626-6970 ~7,`, ,~ Introduction The City of Sebastian offers a comprehensive fringe benefit package for all eligible employees. A variety of these employee benefit programs have been highlighted in this booklet as a general reference. Please refer to the City's Personnel Policies, applicable Union Contracts and / or Certificates of Coverage for detailed descriptions of all available employee benefit programs and stipulations therein. Benefits are subject to change contingent upon availability of funds and collective bargaining agreements. Currently, the Coastal Florida Police Benevolent Association (PBA) represents Police Officers. The general hourly employees, regular full-time and regular part-time employees are represented by the Communication Workers of America (CWA). Questions and further clarifications regarding this booklet's contents may be directed to the Human Resources Department at 388-8240. ,~ - Leave Policies All regular full-time and part-time employees are on a six (6) month introductory period and are entitled to following benefits. Part-time employees receive pro-rated benefits, unless otherwise specified. Paid Holidays -:.~..~_.:._. _ . New Year's Day (JanU~ry_lst) -- Martin Luther King, Jr. Day ~,~,: President's Day Memorial Day Independence Day (July 4th) Labor Day Veteran's Day (November 10th) Thanksgiving Day Day after Thanksgiving Christmas Day (December 25th) Day after Christmas Day (December 26th) Paid Vacations ,~._. _~ _ Vacation time accrues at the rate of ten (10) days per year and increases every five (5) years with longevity. Vacation time may be taken only after completing six (6) months of continuous employment, successfully completed initial introductory period with a satisfactory evaluation, and upon Supervisor's approval. Sick Leave _~.,~_:,.-:: _ Sick Leave accrues at the rate of one (1) day per month of employment for full-time employees. Sick Leave will not be paid until after completing sixty days (60) days of continuous employment and upon supervisor's approval. There is no cap on accrual of Sick Leave accrual. Personal Leave ~~~. _... _ _ Each Employee is entitled to Personal Leave based on the provisions of the employee's .respective bargaining unit. All Personal Leave is available at the time of employment and can not be accrued (carried over into the following Fiscal Year). Personal Leave can only be taken upon Supervisor's approval after the completion of the employee's six (6) month probationary period. Personal Leave can be used as a Floating Holiday. Bereavement Leave .._~._ _,._ _.._ Bereavement Leave is available for employees to arrange and attend the funeral of an immediate family member. (Amount of leave days and definition of immediate family member can be found in the bargaining unit's contracts). /~L ve to be approved by Supervisor upon proof of death of family member (i.e. death certificate, newspaper obituary). / ~ ury Duty -~_y-__ _ ployees are required to bring notification of request for Jury Duty to Supervisor. Employees of the City will receive their normal earnings while serving jury Duty. 'All benefits covered in this booklet are subject to change. This is an Employee Benefit Highlight Summary and not a contract. All benefits ore 3 subject to the provisions and exclusions of the master contract. The Gehring Group is not responsible for any errors or omissions. Group Insurance Eligibi Coverage for benefit eligibile employees begins the .first of the month following a full 60 days of employment. Example: if you are hired on February 11th, your coverage will be effective on May 1st. If your employment is terminated, your insurance will continue through the end of that month in which the termination occurred. Dependent Eligibility Requirements --- The following dependents are eligible to participate in the City's group insurance plans: r . ~/ . Your legal spouse (ex-spouses cannot be covered). ~/ Unmarried dependent children of you or your spouse who are 19 years of age or younger. Eligibility may continue past the age of 19 years as explained below in the "Dependents Over Age 19" section. ~/ Unmarried dependent children who are beyond age 19, if they are physically or mentally disabled and health insurance coverage commenced prior to age 19 and they have continuously been insured. +~- Unmarried dependent children legally adopted by you or for whom you have legal guardianship, who have been placed with you for foster care through the courts and who meet the eligibility age requirement. ~- A dependent of a dependent (child born to an enrolled child dependent) may remain on the plan for up to 18 months from the date of birth, provided that the child dependent remains covered. After 18 months, the dependent of the dependent must meet the criteria of legal guardianship by the employee or spouse. Dependents Over Age 19 .~4~= - - Eligibility for unmarried dependent children may continue past the age of 19 years until the end of the calendar year in which the dependent child turns 25 years ,ald`:}f_ evidence satisfactory to the PLAN of the following conditions is furnished upon request: (1) the child is primarily dep~pdent upoh.you for support or (2) resides in your home or (3) is a student. • Coverage for an unmarried dependent child may be continued beyond age 25 if the dependent is physically or mentally disabled, coverage began prior to age 19: and dependent .has continuously been insured. • Proof of disability will be required upon request. Under certain circumstances, you may be allowed to make changes to your benefits elections during the. plan year depending on whether or not you experience an eligible qualifying event as determined by the Internal Revenue Service (IRS) Code, Section 125. You may change a benefit election upon the occurrence of a valid qualifying event only if the change is made on account of and corresponds with a change in the status that affects your own, your spouse's or your dependent's coverage eligibility. In addition, if the qualifying event affects the eligibility for a particular coverage, a corresponding change can be made to the same type of coverage. Yov must contact Human Resources at 388-8240 for the appropriate forms and you may be required to furnish the corresponding supporting documentation. Upon approval and processing, most election changes will be effective on the date of the qualifying event for additions and cancellations will be processed at the end of the month. Q The birth/adoption/legal custody of a child D A marriage Q A divorce Q A covered dependent is no longer eligible for coverage D A dependent returns to full-time student status D A spouse or dependent child dies Qualifying Events IMPORTANT! If you experience a relevant qualifying event, it is YOUR responsibility to notify Human Resources within 30 days of the event. Beyond 30 days, additions may be denied and the employee may be responsible both legally and financially for any claims and/ or expenses incurred as a result of any dependent(s) who continues to be enrolled but no longer meet the City's eligibility requirements. D An increase in your work hours from part-time to full-time i Q A decrease in your work hours Q A spouse obtains employment ~ (~, D A spouse's employment is terminated ~ J D A child gains or loses coverage with an ex-spouse (responsibility for health coverage changes) II 4 *All benefits covered in this booklet are subject to change. This is an Employee Benefit Highlight Summary and not a contract. All benefits are _. .-. _...__.._ ._ .,,.a -......,...~;~.i., f.,r,-,n., orrnrc nr nmiccinnt ,~ Group Insurance Premiums Premium Contributions ___ _-_. _ The City pays 100% of the premium cost for all benefit eligible employees for Health, Dental, Vision, Life and Long-Terre Disability group insurance coverages. The Employee Assistance Program is also provided for all benefit eligible employees and their dependents at no cost. In addition, the City pays 50% of the cost to cover eligible dependents for Health, Dental and Vision coverages. Section 125 Premium Conversion Plan ~~w~: ~. The premiums you pay for Health, Dental and Vision group insurance coverages deducted through a Cafeteria Benefit Plan.established under Section 125 of the Internal Revenue Code (IRC). Your premiums are deducted from your bi-weekly paycheck prior to your gross. income being taxed which means your income is taxed less. However, under a Section 125 plan, changes to .your pre-tax benefit elections can be made only during an Open Enrollment unless you or your qualified dependents experience a relevant qualifying event and request, within 30 days, a change or enrollment consistent with that qualifying event as explained on page 4. ~ Health Insurance BlueCross BlueShield of Florida Customer Service: (800) 322-2808 "' " " • " ' • " www.bCbsfl.COm .~ Tier of Coverage Bi-Weekly Monthly Employee OnN $ 0 $0 The City offers the BlueOptions PPO 1749.;. medical pian Employee + Spouse $117.96 $ 235.92 through Blue Cross /Blue Shield (BCBS) of Floridp. The PPO " Employee + Child(ren) $ 97 01 $194 02 is an open access plan allowing you to receive medical . . services, including specialist visits, without selecting or Employee + Family $ 239.78 $ 479.56 coordinating your care through a primary care physician." You have the ability to maximize your benefits under the PPO by receiving your services from doctors and facilities that participate in the BlueOptions network. One copay is all that is required when visiting a participating physician. The in- network hospital copay will vary depending on what facility you utilize. Hospitals that provide that greatest plan savings will have the lowest copays (Tier "1" hospitals provide the greatest savings). The PPO also provides out-of- network benefits should you wish to utilize providers that do not participate in the BlueOptions network. The 2006-2007 Medical Insurance Rates are listed above and a snapshot of the PPO plan's schedule of benefits is provided on the following page. MyBlueService Prescription Drug Mail Order Program MyBlueService is BlueCross BlueShield of Florida's member If you are prescribed certain maintenance medications, you self-service website. This website provides .you with have the opportunity to save a considerable amount of 24-hour access to many self-service choices and other mone b health related information. Y Y participating in the prescription drug mail order program. 1. Go to the BlueCross BlueShield of Florida homepage at www.bcbsfl.com. 2. Click the word "Member" located on the leff side of screen. 3. When the "Member" page has finished loading, click on "MyBlueService" located on the Jeff side of the screen. Leg on to MyBlueService to: Verify your personal information • Review your coverage • View your claims • Request information • Download forms • Search frequently asked questions • Find a provider • And much more!!! The prescription drug mail order program allows you to obtain a 3 month supply of your medication(s) at a cost of only 2 co-pays when received by mail. For example, instead of obtaining a monthly supply of a maintenance medication at the pharmacy for a copay $15, you now can get a 3 month supply delivered to your home for $30. You save a month's copay. Additional information including claim forms and mailing envelopes for the prescription mail order program may be obtained by contacting Human Resources or by visiting the BlueCross BlueShield website at www.bcbsfl.com. 'All benefits covered in this booklet are subject to change. This is an Employee Benefit Highlight Summary and not a contract. All benefits are 5 subject to the provisions and exclusions of the master contract. The Gehring Group is not responsible for any errors or omissions. ,~~~ Health Insurance Lifetime Maximum Out of Pocket Calendar Year Maximum (CYM) Per Covered Individual Family Maximum* Calendar Year Deductible (CYD) Per Covered Individual Family Maximum** Physician Office Visits Primary Care Physician (PCP) PPO Other Providers (Specialists) Pre-Natal Physical Exam Benefit Chiropractic Services Laboratory Services Physical Therapy Hospital Services Inpatient Outpatient Emergency Room Physician Services at the Hospital Ambulance Outpatient Therapy Mental ~ Nervous Services Inpatient Outpatient Substance Abuse Services Inpatient Outpatient Pharmacy Plan Generic Preferred Name Brand Non Preferred name Brand Mail Order Copay 40% coinsurance after CYD 40% coinsurance after CYD 20% after in-network copay Not covered * Family Out of Pocket Calendar Year Maximum: once any covered member incurs charges of $2,000, the plan then provides 100% coverac thereafter for that member, excluding prescription drugs. Example: if you and your spouse are covered members and both incur charges $2,000, the plan then provides 100% coverage thereafter for both of you, excluding prescription drugs. However, if you have more than members covered (example: a family of 5), when any 2 covered members each incur charges of $2,000 (2 X $2,000 _ $4,000), the pla provides 100% coverage thereafter for ~I covered family members, excluding prescription drugs. 5l ** Family Calendar Year Deductible Maximum: the same criteria applies as above. The deductible for each covered member is $5 However, once any 3 covered members in a family meet their deductible, then the deductible is met for all covered members in that family. In-Network $2,000 $4,000 No Deductible No Deductible $15 copay . $25 copay $15 / $25 copay $15 copay ($250 CYM) $25 copay (26 visits CYM) No charge ,. $25 copay ($2,500 CYM) Tier 1 /Tier 2 /Tier 3 •; $300 / $600 / $900 $100 / $200 / $300 $100 No charge 10% coinsurance; no deductible required 10% coinsurance; no deductible required ($2,500 CYM) $5 Million Out-of-Network $4,000. $8,000 $500 $1,500 40% coinsurance after CYD 40% coinsurance after CYD 40% coinsurance after CYD 40% coinsurance after CYD ($250 CYM 40% coinsurance after CYD (26 visits CYn 40% coinsurance, no deductible requirec 40% coinsurance after CYD ($2,500 CYN $900 $300 $200 40% coinsurance after CYD 10% coinsurance, no deductible require 40% coinsurance after CYD ($2,500 CYM) 30 days CYM; 20 visits CYM $300 / $600 / $900 $25 copay 40% coinsurance after CYD 40% coinsurance after CYD $2,500 lifetime maximum $300 / $600 / $900 $25 copay $15 $30 $50 2x 6 'All benefits covered in this booklet are subject to change. This is an Employee Benefit Highlight Summary and not a contract. All benefits are subject to the provisions and exclusions of the master contract. The Gehring Groun is not ra.cnnncihla Pnr nnv arrnrc nr nmfccinnc ,~~~ Coverage When Travelin Coverage When Traveling When traveling within the United States, you are covered whether you need care in urban or rural areas. Outside of the United States, you have access to doctors and hospitals in more than 200 territories around the world through the BlueCard Program. Visit www.bcbsfl.com to access the BlueCard Doctor and Hospital Finder or call BlueCard Access at~ 1-800-810-BLUE (2583) for the names and addresses of doctors and hospitals in the area where you or a covered dependent need care. ~~ BCBS BlueComplements Blue Complements BlueCross BlueShield of Florida has included a program of discounted products and value-added services called BlueComplements. BlueComplements is available to you automatically as a plan member at no additional premium cost. In dddition, you can access the services throughout Florida and, where available, nationwide. To take advantage of any of the following services, just log on to www.bcbsfl.com and click on Member > Discount Programs > BlueComplements. This program includes: Vision One: Discounts on vision care - _~,_.. _. Receive comprehensive vision care with significant savings on eye exams and eyewear. Members pay $35 for eye exams and receive up to 60% off retail prices for frcimes and lenses. This program is offered through Cole Managed Vision. Visit participating optical departments at Sears,%JC Penney Optical, Pearle Vision Centers and other independent vision care centers throughout Florida. To locate particip6`ting providers, please call Cole Managed Vision's toll free number for members of BlueCross BlueShield of Florida at 1-800-793-8622. HEARx: Discounts on hearing products v:..-. BCBSF members receive free hearing examinations and a savings of 25% off the retail price of any hearing aid purchased at HEARx centers, or special promotional prices that provide even greater savings. Since this is a discount program through HEARx, it is not a benefit of your health care plan. Call HEARx toll-free at 1-800-731-3277. TruVision: Laser vision correction services .~:. . Services include a discounted fee of $895 per eye and now Custom LASIK is also available at an additional fee. For more information, call toll-free 1-877-747-2020 to schedule apre-operative exam or to receive a free telephone screening to determine if you are a good candidate for LASIK or Custom LASIK. TruVision: Contact lens mail order service ~_._-. Prices on average are 15% lower than other national contact lens mail-order programs. For more information or to place an order, call toll-free 1-877-747-2020. TruHearing: Discounts on hearing care and products ~s~_:. TruHearing offers discounted hearing aids to BCBSF plan members. The free hearing exams are performed by a trained hearing consultant using the latest diagnostic equipment. For more information, call toll-free 1-866-814-4327. The following other programs are also available: • Healthy Alternativess^^: Discounts on alternative care • GlobalFit: Discounted fitness club memberships • SafeTech: Discount bicycle helmets Jenny Craig*: Weight Management Discounts ~~ . Refer to the BlueCross BlueShield of Florida website or the BlueComplements brochure in your enrollment kit for further details on any of the above mentioned programs. *All benefits covered in this booklet are subject to change. This is an Employee Benefit Highlight Summary and not a contract. All benefits are 7 subject to the provisions and exclusions of the master contract. The Gehring Group is not responsible for any errors or omissions. ~~ Dental Insurance Florida Combined Life Insurance Company Customer Service: (877) 203-9921 " • " ' ' ' ' • - www.bCbSfI.COm Tier of Coverage Bi-Weekly Monthly Employee Only $ 0 $0 The City offers the BlueDental dental plan through Florida Employee + Spouse $ 7.17 $14.34 Combined Life, a subsidiary of Blue Cross /Blue Shield " " Employee + Child(ren) $10 75 $ 21 50 (BOBS) of Florida. The dental plan is an open access . . plan allowing you to receive dental services without Employee + Family $17.71 $ 35.43 selecting or coordinating your care through a primary dental provider. Receiving services from dental providers that participate in the Florida Combined Life (FCL) network allows you to maximize your potential savings. Participating dentists in-network have agreed to accept FCL's discounts which means less cost for you. Charges incurred in-network will be paid based on a percentage of a discounted fee schedule and services received from dentists out-of-network are reimbursed on a "reasonable and customary" basis. You will be responsible for any fees in excess of the allowed amount for out-of-network services. The 2006-2007 Dental Insurance Rates are listed above and a snapshot of the BlueDental plan's schedule of benefits is provided below. Calendar Year Maximum , .;: Preventive, Basic 8~ Major Services . Calendar Year Deductible (PreveMtve & Basic s~ervlces)~ Per Person per Plan Year Per Family per Plan Year Preventive Services Oral Exams Cleanings Bitewing X-rays Fluoride Application-Child Basic Services X-rays: Intraoral /Complete Series /Panoramic Sealants Amalgam Restorations (Silver Fillings) Resin-Based Restorations: Anterior & Posterior Root Canal Therapy Periodontal Treatment Periodonti Treatment Extractions: Routine & Surgical Major Services Crowns: Single Restorations Osseous Surgery Complete & Partial Dentures Fixed Partial dentures (Bridges) Orthodontia Services Lifetime Maximum BlueDental Pays Benefit Waiting Period $1,000 $50 $150 100 %, No Deductible 100 %, No Deductible (subject to balance billing) 80 %, Affer Deductible 80 %, After Deductible (subject to balance billing) 50 %, Affer Deductible 50 %, Affer Deductible (subject to balance billing) $1,000 ~ ~j 50% ~.~ J None 8 'All benefits covered in this booklet are subject to change. This is an Employee Benefit Highlight Summary and not a contract. All benefits are subject to the provisions and exclusions of the master contract. The Gehring Group is not responsible for any errors or omissions. ,~ Vision Insurance VisionCcre Customer Service:-(800) 865-3676 www.visioncare.com "' " " ~' " Tier of Coverage BI-Weekly Monthly The City •offers the VisionCare plan through Employee Only $ 0 $0 • " CompBenefits. The VisionCare plan provides you and .f_ your covered dependents benefits that cover routine Employee + Family $ 3.03 $ 6.05 eye care, eye exams and eyeglasses (lenses and frames) or contacts. As one of the nation's largest prepaid vision programs, VisionCare has a national network of thousands of eye doctors. Visiting an in-network eye doctor offers you the convenience of having your eye exam and materials (frames and lenses) paid in full by the plan except for your copays: $10 for eye exams & $15 for materials. You have no other.out-of-pocket expenses unless you also select cosmetic options. The 2006-2007 Dental Insurance Rates are listed above and the plan's service frequency schedule is provided below. Vision Exam ...................................Once every 12 months Lenses .:................... ....Once every 12 months .. .., Frames ..:::..:.::........:....................Once every 24 months 54 Using your Network Qoctor y~-~ •- Prior to scheduling an eye appointment, you must request a Benefit Form. The Benefit Form is available by calling Customer Service at 1-800-865-3676, accessing the website, www.visioncare.com, or faxing your request to 1-800-421- 0100. VisionCare will send you a personalized benefit form that outlines your benefits, along with a list of network doctors in your area. Then you may schedule an appointment with the doctor of your choice.. At your visit, give the benefit form to the doctor. The doctor will provide all the services listed on your benefits form and bill VisionCare directly. Please note: You will be required to pay any applicable copays at this time. VisionCare Savings Example You can save. money two ways with VisionCare. First, the cost of plan services and materials is discounted and prepaid less your copays. Second, your coverage costs are deducted from your pay pretax. A VisionCare plan savings example is provided below. - . VlstonCare Doctor •. Typical Retail Eye exam $ 0.00 $ 170.00 Frame (designer style) $ 0.00 $ 240.00 Lenses: Bifocal $ 0.00 $ 200.00 Option (pink tint # 1 or #2) $ 0.00 $ 30.00 Copaymerits times 2: $10 exam & $15 materials $ 50.00 $ 0.00 Premium (Family coverage @ $6.05 mo. X 12 mos.) + $ 72.60 $ 0.00 Sub-Total $ 122.60 $ 640.00 Pre-tax savings (assuming 15% tax bracket & 7.65% FICA) - $ 16.44 + $ 0.00 Total Cost $ 106.16 $ 640.00 *All benefits covered in this booklet are subject to change. This is an Employee Benefit Highlight Summary and not a contract. All benefits are 9 subject to the provisions and exclusions of the master contract. The Gehring Group is not responsible for any errors or omissions. ,~ Life and AD&D Insurance Lincoln Financial Customer Service: (800) 423-2765 www.jpfinancial.com Basic Life -.._._...._ the City provides regular full-time employees with $10,000 Term Life Insurance at no cost to the employee through Lincoln Financial. Beneficiary forms may be obtained through Human Resources. Accidental Death 8~ Dismemberment (AD&D) __-... Also at no cost to the employee, the City provides $10,000 of Accidental Death 8~ Dismemberment .Insurance (AD8~D) which pays in addition to the basic life benefit when death occurs as a result of an accident. A partial benefit is also payable based on the schedule below. - The AD8~D benefit will be paid for the loss of: • Life (accidental) • Both hands or both feet; or • ~ Sight of both eyes; or • Any two or more; one fool, . one hand, sight;of one eye' One half the ADBD benefit will be paid for the loss of: • One hand; or • One foot; or • Sight of one eye; or • Thumb and index hand finger of the same Optional Life ,__.___. The employee has the opportunity to purchase Optional Additional Term Life Insurance on a voluntary basis. Coverage may also be purchased for a spouse and / or child(ren). Optional Additional Term Life Insurance benefit amount for the spouse and / or child(ren) can not exceed one-half the benefit amount of the employee. Premiums may be payroll deducted and rates can be obtained through Human Resources. k ' Employee Assistance Program Bradman /UniPsych www.unipsych .com Customer Service: (800) 272-3626 The City provides a comprehensive Employee Assistance Program (EAP) to you arid each member of your family through Bradman /UniPsych. At no cost to you, your EAP offers you up to 6 counseling sessions per plan year by licensed mental health professionals through a confidential program that is protected by State and Federal Law. Conditions that can not be treated within the designated number of sessions may be referred to your health plan through Blue Cross /Blue Shield of Florida. We are all human and sometimes it means we have problems. Usually we can handle them as they occur but there may be times when these problems reach the level of impairing health and a general sense of well-being. When this occurs, help is available through your EAP program 24 hours a day, 7 days a week. Some of the issues addressed by your EAP program include: • Marital • Financial f~ • Alcohol/Drugs Stress 5 • Emotional Depression • Family • ... or other personal issues that may affect the quality of life ~ 0 *All benefits covered in this booklet are subject to change. This is an Employee Benefit Highlight Summary and not a contract. All benefits are subiect to the provisions and exclusions of the master contract. The Gehring Group is not responsible for anv errors or omissions. /~~~ ,~ Lincoln Financial Customer Service: (800) 423-2765 www.jpfinancial.com Long-Term Disability Insurance "Employee Connect" Customer Service: (877) 757-7587 www.eapadvantage.com (password: connect) ~~The City provides regular full-time employees who have completed one year of uninterrupted service with Long Term Disability (LTD) Insurance at no cost to the employee. LTD insurance pays you a percentage of your monthly earnings if you can not work due to a disabling non-work related accident or sickness. A snapshot of the LTD plan is as follows: . ~. • The LTD program offers a benefit of 60% of monthly earnings. • The LTD benefit is subject to a maximum of $5,000 per month. • The LTD benefit begins on the 91st day after the employee experiences a disabling event. Lincoln Financial also provides the "Employee Connect" program. At no charge to you, you have 24 hour a day access to Coynselors who can provide you with support, guidance and resources regarding a variety of work and life issues. To learn more about this program or to speak with a representative, please use the contact information above. ,~ ~ Retirement Plans Chapter 185 Pension Plan ~ ~~.~-- -- The Chdpter 185 Pension Plan is available•only for.swom officers of the City. Upon employment with the City, the officer has. the option of joining the Chapter 18~ Pension Pian, which is a defined benefit plan. At this point in time, the officer contributes five percent (5%) of pre-tax earnings to tf<ie plan and the City contributes an amount, determined by an actuarial study, to keep the plan actuarialiy~ sound. ~4 The officer becomes vested in this Plan ~aftei; ten. (10) years of service with the City of Sebastian. For additional information, refer to the Plan documents. CWA / ITU Negotiated Pension Plan _.-.... The employees covered by the CWA Union bargaining Unit are eligible for coverage in the CWA / ITU Negotiated Pension Plan. This is a defined benefit plan. The City contributes to the plan for each regular employee full-time employee covered under the bargaining unit. The employee becomes vested in the plan after five (5 years of employment with the City of Sebastian). For additional information, refer to the Plan documents. Tax Deferred Individual Pension Plans ~- . All employees of the City of Sebastian are eligible to participate in the ICMA (457) Deferred compensation Plan. A representative of ICMA periodically visits the City at which time employees can make an appointment to discuss financial planning via the programs offered by ICMA; i.e. Deferred Compensation Plan, IRA and Roth IRA Plans. Employee contributions can be made through payroll deduction. ,~~~ Miscellaneous Benefits Direct Deposit °-- ~ - Employees may have their paycheck directly deposited to any bank, savings and loan or credit union which is ACH approved. Credit Union -~-L=-=- The City of Sebastian is a chartered member of the Indian River Federal Credit Union. The Indian River Federal Credit Union offers free checking and savings by direct deposit to those who become members. They also offer various types 'a#~savings and loan programs. ~~j'Supplemental Insurance =-~ k~}5on employment with the City and during Open Enrollment for insurance, representative of AFLAC will meet with employees to discuss various types of supplemental insurances that can be purchased on a voluntary basis at their own cost. Supplemental Insurance premium payments can be payroll deducted. Examples of these types of Supplemental coverages are provided on the following page. *All benefits covered in this booklet are subject to change. This is an Employee Benefit Highlight Summary and not a contract. All benefits ore ~ ~ y y ,,,~ subject to the provisions and exclusions of the master contract. The Gehring Group is not responsible for any errors or omissions. Supplemental Insurance AFLAC Teresa Trapnell 8~ Shelley AIeXClnder AFLAC offers a variety of voluntary supplemental insurance plans local Office' (800).826-1362 that may be purchased separately on a voluntary basis and www.myclaimhelp.com payroll deducted. NEW! Specified Health Event Protection with Hospital Intensive Care ~- Insuring your quality of life while you are recuperating from a serious health condition. About every 29 seconds an American will suffer a coronary event. Coronary Bypass Surgery is performed 49~ of the time on people under age 65. On average someone in the United States suffers a stroke every 53 seconds. Approximately 11,000 new spinal cord injuries are reported each year with an average initial- stay of 100 days. Recover financially from serious illness with First Occurrence, Reoccurrence, Hospital Confinement, Travel, Lodging and many, many more benefits. NEW! Life Protector ~-~-_ . Life insurance is not "what if" insurance, but "when." Protect your loved ones with the money they will need in your absence. 10, 20 and 30-Year Term, Whofe Life and Term to 25 policies are now available. Face amounts are now available for up to $200,000. You can also provide policies for your spouse, child(ren) and grandchildren. Personal Accident Indemnity Plan _~• Did you know that about 2,340 disabling injuries happen every four seconds? And a disabling injury occurs in the home about every four seconds? Accidents happen 24 hours a day, 7 days a week. They can happen to you, your spouse or your children. AFLAC's accident plan ha"s'you covered. Personal Sickness Indemnity Plan y---..-. Illness, whether "routine" childhood occurrences or serious diseases, can require Doctors' Visits, Hospital Stays, Testing, Surgeries, Ambulance, etc. This usually entails time out of work, co-pays and deductibles and that means money out of your pocket. AFLAC can help with the extra expenses that an illness can cost your family. Personal Cancer Indemnity Plan According to the American Cancer Society, men have a 1 in 2 lifetime risk of developing cancer while a woman's risk is 1 in 3. Cancer treatment can cause out-of-pocket expenses that are not covered by your insurance health insurance such as travel, lodging, special food and supplements, special beds, household help and more. All of these extra expenses happen on top of your regular bills at a time when you are likely to be at least one income down, if not two. AFLAC can help you to keep on top of your bills, not the other way around. Personal Disability Income Protector ~-•- Protection for your most important asset-your paycheck! How long could you pay your bills without your paycheck? Personalize your coverage by selecting your benefit amount, benefit period and waiting period. Benefits are paid regardless of any other insurance you may have. Personal Long-Term Care Plan -~--- Long-term care services include Assisted Living and Home Visits in addition to Nursing Home Care. 44% of working age adults wilt use long-term care services, it is not just for the elderly. An estimated 10 million Americans need assistance from others to carry out everyday activities. Do you have an extra $70,080 per year to pay for the average nursing home stay or the average $24,000 per year for assisted living care? If you buy early, you can capitalize on your good health and take advantage of lower age-based issue rates. Need assistance filing a claim? www.myclaimhefp.com has been developed exclusively for AFLAC clients who need assistance in filing a claim. This service is designed to make all forms and instructions immediately accessible to the claimant. AFLAC's goal is to enable claimants to get their benefits as quickly as possible. _ 5~ ~ 2 *All benefits covered in this booklet are subject to change. This is an Employee Benefit Highlight Summary and not a contract. All benefits subject to the provisions and exclusions of the master contract. The Gehring Group is not responsible for any errors or omissions. 58 mY et ~4~ ~~~ ~; t~~_ -~ FtC3NLE Gf~ PELIGADt IS1,ANti CITY OF SEBASTIAN AGENDA TRANSMITTAL Subject: Agenda No. ~~~ , Q(~ _ Z Bid Approval for Riverview Park Electrical and Department Origin: ~ 1K~~i.A. Lighting Improvements Finance Direct City Attorney: App ove r bmittal by: City Clerk: Date Submitted: August 15, 2007 er For Agenda of: August 22, 2007 i an ger Exhibits: Drawing, Original Bid, Revised Bid.:. EXPENDITURE REQUIRED: AMOUNT BUDGETED: APPROPRIATION REQUIRED: Project#C4205: $91,500 Plus $76,178.70 $20,511 Clambake $7,000 -Recreation Impact Fee Foundation donation ($112,011). SUMMARY In January 2007, Council approved a purchase order in the amount of $32,430 to buy 20 historic lights for Riverview Park. This purchase was part of a larger project, which addressed other electric improvements in the park that include re-wiring the entire park and adding 30 new electric power head receptacles. Since the purchase of the historic lights, the Public Works Department has completed an electric schematic for the re-wiring and conducted an RFP process for new electric power head receptacles/installation. To complete this project, in April staff went to bid for installation of (1) new wiring; (2) power pedestals; and (3) historic lights. Two vendors bid on the project Bern Brite Electric (Port St. Lucie) and Complete Electric (Sebastian). When these bids came in, it was determined that the bids were too high and staff began negotiating modifications to reduce the overall project costs. In all the cost would have been $98,810 to complete the project. Hence, staff requested bid modifications that included (1) changing the style of power pedestals to reduce height/cost; (2) lowering the number of power head receptacles from 35 to 30; and, (3) city crews to remove all existing lights, wiring and power receptacles to reduce installation costs. As a result, the two bidders re-bid the project with the changes listed above. Complete Electric was the low bid after the negotiation process with a bid of $76,178.70 to complete the project. In total the cost of the project was reduced by approximately $22,630 and the over project detail is as follows: ITEM ~ VENDOR ~ AMOUNT Historic Lights (20) Best Lighting Supply $32,430 Elec. Schematic/Survey Progressive Engineer 3,200 Power Receptacles (30) City Purchase 5,310 Materials (Wire/Conduit) TBA 40,197 Installation TBA 35, 981 Mounting Posts City Purchase 1,700 TOTAL PROJECT $118,818 *Highlighted gray indicates the budget amount now being co nsidered by Council. STATUS Already Purchased Already Purchased Staff Procurement TBA -Complete Electric TBA - Complete Electric Pending Purchase 5~ This was a budgeted project with Recreation Impact Fees in the amount of $91,500. Also a grant was received for this project in the amount of $20,511 from Clambake Foundation. Therefore, the total amount of $112,011 is available for the project. After all costs have now been compiled, the project is $6,807 over budget. RECOMMENDED ACTION Move to award bid for Riverview Park electrical and lighting improvements to the low bidder Complete Electric of Sebastian, Florida for $76,178.70 and allocated $7,000 from unallocated Recreation Impact Fees to fund the balance. Should Council approve stated action, Riverview Park improvements should be complete by mid-late October. ~~ Page 1 of 1 __. __ ___ _. ___ __ ;i: x ``. C(~ http://www. midwestelectric. com/images/parkmate-t. j pg 8/14/2007 /~~ ~n~ ; RIVERVIEW PARK LIGHTING PROJECT BID PROPOSAL FORM The undersigned having become thoroughly familiar with all of the Bidding Documents incorporated herein, hereby proposes to perform everything required to be performed in strict conformity with the requirements of these documents, meeting or exceeding the specifications as set forth herein for the price(s) quoted below. The price(s) quoted is (are) inclusive of any Addenda which maybe issued. By the signature below, the Vendor agrees that this Bid Proposal is made without any other understanding, agreement, or connection with any person, corporation, or firm submitting a bid for the same purpose and that the bid is in all respects fair and without collusion or fraud. If awarded any work under this bid proposal, the Vendor agrees to enter into said agreement within ten (10) consecutive calendar days notice by the City, and agrees to all the terms and conditions of all documents stated herein with the City of Sebastian for the below stipulated price which .shall remain firm for sixty (60) days following bid opening date. A. MATERIAL COST B. INSTALLATION COST C. TOTAL COST FOR PROJECT $ C.cj~~5~t~ `~' $ ~~, 5.'~ NOTE: VENDOR WARRANTS TOTAL DELIVERY, INSTALLATION AND COMPLETION TIME SH L NOT EXCEED ~ Q CONSECUTIVE CALENDAR DAYS. Authorized Signature Printed Name ~~ j e-~2 ale d-r ~ c, . -~~ ~ ~s33 .Seb~~s+ ~n ~3\v~ ~ ~,A~1-~~ f ~' l~~P~~l~- ~N~-- FirmName & Address 32~1S Title ~- 21.0 `~ '~~ ~ - 3~~ - 053 ~ Date Signed Phone Number ~3J C~SZt ~i ~~ 1... C3 ~l~ RIVERVIEW PARK LIGHTING PROJECT BID PROPOSAL FORM The undersigned having become thoroughly familiar with all of the Bidding Documents incorporated herein, hereby proposes to perform everything required to be performed in strict conformity with the requirements of these documents, meeting or exceeding the specifications as set forth herein for the price(s) quoted below. The price(s) quoted is (are) inclusive of any .Addenda which may be issued. By the signature below, the Vendor agrees that this Bid Proposal is made without any other understanding, agreement, or connection with any person, corporation, or firm submitting a bid for the same purpose and that the bid is in all respects fair and without collusion or fraud. If awarded any work under this bid proposal, the Vendor agrees to enter into said agreement within ten (10) consecutive calendar days notice by the City, and agrees to all the terms and conditions ' of all documents stated herein with the City of Sebastian for the below stipulated price which .shall remain firm for sixty (60) days following bid opening date. A. MATERIAL COST g ~' 9. ~ ~ ~ . 0 ~ B. INSTALLATION COST $ ~ 9~~f , j ` Lj (~ C. TOTAL COST FOR PROJECT $ ~ ~ , $ ~ ~ . ~j p NOTE: VENDOR WARRANTS TOTAL DELIVERY, INSTALLATION AND COMPLETION TIME SHALL NOT EXCEED/~~ CONSECUTIVE CALENDAR DAYS. -'t9~-~. I~~ r'i,12 f~ J ~ rDc~J r-.l Authorized Signature Printed Name 1 ~ / n 4 Firm Name & Address I I ~ / ! Title Date Signed ~~ Phone Number ~-•+• ~ s.~~i ice. v... ~ fGJVVLYII ~~Ulhr't_GIC tLtt~lttll; N(y(,j~ E't1/E71 ~2~v ~ ~ ~ o ~~~ Carnpiete Electric, Inc. Camp(ete Alerim, Inc. fi33 SEBASTIAN BLVD 3EBAST(AN, PL 32958 Indian Riv~lr; 772-388-0533 Brevatd: 321-726-0601 St. Lucie: 77Z-344-3444 FAX: 772-388-24'11 . EC p001911 ! EC 13Q016$8 Name: G(TY OF SEBASTIAN - ATTN: CHIRS MCCARTHY Address: 1225 MAIN ST_ REET City SEI3A$TIAN State: FL Zip: 32958 Phone: 7T2-2~$-7054 -~ '" FIX: T72-2$$-7077 RE: f~IVERViEW PARK ELECTRICAL AND LIGHTING PROJECT - REVISED Comvlefe Elecirfc, Inc. is pleased fo present ycu with the quite detailed below, -- scoPF of woRx: BID. F'ER PLANS AND SPECIFICATit]NS DATED 4-20-07 LIGHTING FIXTURES OWNER PROVIDEL, INSTALLATION INCLUDED IN QUOTE GEAR AS BPECiFIF_D SERVICE SIZE TO BE, 4QDAMP AT 1201240V, SIN+CLE PI~iASE, OVERHEAD SERVICE INCLUC~ES NEW CIRCUIT Ta PUMP HOUSE INCLUDES CpNCRETE BASES FOR ALL LIGHTS INCl,UDEa^ CONNECTION OF EXISTING RESTROOM TO NEV1- SERVICE, INCLUDES UP SIZE QF GRC7UND ELECTRaDE SYSTEM TD RESTROdM INCLUDES CONDUIT AND CONt]UCTOR CALCULATED TO DELIVER VOLTAGES AS PRESCRIBED BY NEC. MAXIMUM VOLTAGE DRQP OF 5°1n AT FURTHEST POINT OF UTILIZATION INCLUDES NEW SIGN CIRCUIT TO EXISTING SIGN LIGHTS MATERIAL SALES TAX INCLUDED MATERIAL COST ;4W,197.5G INSTALLATIONI CQ$T $35,8$1.20 TOTAL PRt.).IECT COST $76,17$,7Q Nu.Pcrmit fee's or FPt, fee's included. Tcmporsry powex or temporary tights included. Quote is vstid for t0 dayv A11 work will be peMOrmed in oGCardaner, to National Electtical Cnde ct.4ndA~g And lot;ti ordinnttea. Flesac costsct ^s if we cAn provide you with additi~ndl In FormAtitxt. ESTI-NA71NG DEPARTMENT PAYMENT SCHEbULFa: TO SE DETERMINED Pmvment tinhltitx Customer Signature signltlt:s authorization of puotetl work antl 8GC@ptanGe ei payment liability. Payment i5 due u~+n completion a9 work or 5stitsfechprity passing arty required +nspecNans. If ini oicg is not paid and Contractors ertgetges attamey !o ertfvrve collsctlan custt+mar agrees to pay e(t expen~,y anL+ vpurt vests of Iltlgatlvn including court costs and reaaonaote attorney fees to be'Ixed by any court In which said atbmay is required tD appear. Customer further agrees that h9 may he suetl in Indian Ri..er Cvun#y, FL Court. t~tbma~r Signature Date File Name: RUOTESIG'TY DF 9~~A3TIANlRIVERVIEW PARK ELEGTR1t;AL AND LIGHTING ~5 ubmitted by Name of Bidder BIDDER QUALIFICATION QUESTIONNAIRE ~--~-~ r 1 General Contractor's License # ( ) An Individual ( ) A Partnership (~ A Corporation Federal Identification # LQ cJ - ~~ ~ 3 ~ ~ ~-~' Principal Office Address: l~3 ~ h~s~ ~l X10 (1) How many years has your organization been in business as a contractor under your present name? (2) How many years experience in road and utility construction work has your organization had as a contractor? ~' As a Subcontractor? I ~-. C~~ (3) List below the requested information concerning projects your- organization has completed in the last five (5) years for the type of work required in this project. (Use additional sheets if necessary). Include the type of work similar to the work included in this contract if possible. Project Contract Required Actual Name/Address/Tel Title Amount Completion Date Completion Date of Owner S~ e- A-~--~-~~ hP n U N O E L N ro~a Q Q m °~ +• o NWT r~ U~ C U U N ~ L N-' uu 3 Q G C Y N N ro Y a a~ 7'~ O V 7' O ~ Q"O=~~ ro NCd1 O-~ Nw'S O c O g~ x ~ 3 0 ' E U c x C~ Y J~~ Y J W D U F- LL -~ lq H V Z U_ F- U W J W W W J a O U A ro c U1 ~+ O N T d N ~ ~ N .O - N ~ y J m !~O 0 0 0 0 0 0 0 ~ O G= C~ C C U C O O E i. > or>.i. aw~~v c cin r+ r U ro n. O 7 W ro ~~ N e w V O O_ WQOg¢zQ~~ cc,°~U ¢~Z a c ~~UQ ~a = m U ~ m w ~, O U c a a ° o ° m U ~ 'p m w R d Uco<oNMr~mm~no a o v o 0 o e o c o 0 0 0 0 0 0 0 0 0 O N °N W ~° O M B +' Q~ U y !~6 U7 N ro N N U aQOOtL~LLCn~LLo E 0 U 0 0 0 0 N O of ~ p ~p O R O O 4 Y O O c0 #f~u7 (U ~C11~OO OM~Nn~OnO O I~ t0 f~ O M oD # ~p M p~ N t~ O a~ f0 O V' CNI~NMaD~N d N1 .N N'~70~ I~~O p m ~O M CO h n 0 O pNj ^ N N b W [np M~~ d N~ (O 00 N N n La 00 N M N I~ ~' ~ O 7 00 t~ M I+NJ M n M °~ O O O I~ N ti h N n M ~n u~ M n M r~ i. M n ao v ~ C N N O~ y .. c N ro~- U1 Y N N ~+ ro N O f6 « ro Y ~ mE- 3=ti ~LL ~~~ o ~ ~ ~W ~ m ~ o~v m~ ctn ° e ~~mu`. ~~ >.roUN U L NU Q7 ro NJ (.1~ OY NOL OUL O N V '..0~. p O ~ r a V CO O C O Q m oa ~„ ` N~ y U ` ` O y C ~.1 N 3 U` ~.1 G N~ 7 ` ~..~ ~ N d 7 E~ ` ` _ .`3 Y r`- l0 y O C= C °~ t~f o23 G S C icU~U cUW U UUQ O OS U2 °U O ~ o S ro ~ x p` o V= U U C7 a 3 m ~-- U cn o E- a ~ p_ c7 c ppOOOO°o°o, °o o° °°oo°oo°°°omooo,°~ a p 0 0 0 W O C E O ti'i O O O N O '7 O N ~ ~ 0 0 0 0 0 0 a p ~.Nj O O O aD E N O i° 0 0 0 l n U O O O W p j V O aOD V' V' r m R ~ O n 0 0 O O cD O (O '~V'chN V O V ~rn~ CO ~ f9 4Y fA fA f9 69 C (q (y to f9 fA U o i» us » Fa i» U L L t L O1 N N L L L L U C C w N 7 7 7 N +=' N ~ «' N U J j N N O N N V O a.flD ~a m0 V,roO O10]fn BCD CO LL)f17 OJ O N N N N O ry ~ -C N Q O~ O O '~ j ~ ~ ~ j U ~ J U ~ ~ a ~ c ro ~° a ro > x C d ro N m E L °o a ro N _ ~ U 9 Q ~ aNi y ° cq U ° 'v ~ - rn t U a~ O m '2 ~ ro of ` -, ~ ~ an" L :°-~ E~mro ~y~ a L' .w0. N 7 ~ 7 V C 7 C ~ ~ x L~ S p U_ N> V l0 ~ Ol ~ E .O f6 7 O S+ L= #~ N B C •= 0 7 a L= _O ~ N N C C> N C N N N U~ U V O N a N L~~ (/~ ro~ N~ LL. G ro '~ ~(~ i N N \~ m mQm N ro C ~ C~.~`N C ~'LOm ~ N O~` N~~ 7 0 N V 0 ro -~ 0 0 ~! dF-LL LL (7 C UU J~ ~~(J (n~> (4) Have you ever failed to complete any work awarded to you? If so, where and why? N~o (5) Has any officer or partner of your organization ever been an officer or partner of some other organization that failed to complete a construction contract? If so, state name of individual, name of other organization, and reason therefore. NO (6) Has any officer or partner of your organization ever failed to complete any construction contract handled in his own name? If so, state name of individual, name of owner and reason therefore. No (7) Give below any information which would indicate the size and capacity of your organization, including number of employees, equipment owned by your organization, etc., which are available for utilization on this Contract. (g) What is your bonding capacity? _ `~~~ .~-}--~- ~o ~ ~~i~~, (9) What amount of your bonding capacity has been used as of the date of this bid? ~ • ~ M~~~\~cl ~~ March 27"', 2007 Re: Complete Electric, Inc. To whom this may concern, Bonds Only, Inc. has pact the continuous privilege of providing surety bonds far Complete Electric, inc. It is our intent to provide performance and payment bonds for various projects., We anficipat~ entertaining bond requests into the $3,000,000.00 single/ $10,000,000.00 aggregate range and would entertain higher Limits if the need ever arose. Their current surety is RLI Insurance Company, which has an AIVI Best rating of "A K." In our opinion Complete Electric, Inc. is one of the finest, best-managed firms in the industry Complete Electric, inc. has handled each of its projects in a professional manner and completed all satisfactorily. The above demonstrates our utmost confidence in Complete Electric, Inc. UVe anticipate no problems in providing the necessary performance and payment bonds for various proj_ - Please be advised that this Letter is not to be construed as an approval for any bond or bonds. All specfic bond approvals are subject to unden+vriting, contract, bond forrrrs, and owner financing satisfactory to the surety and the principal at the time of the bond need. Sh uld you have any quesfions, please feel free to con#act our office. Thank yon thiopportuniiy to recommend this fine contractor. ,~, nderwriter UI% 1515 CR 210 WEST, Sucre 211 JACKSQNVILLE, FL 32259 -PHONE: (904) 429-Ob55 FAX: {904) 429-0888 E-MAIL' BONE?S'dMLYCYSUREIY~BONDINOa,COM W Ww-SUREfY-$ONDING_COM (10) How many applications for performance and payment bonds have you made in the last three (11) (3) years? How many of these applications were not approved? l~on~ (12) Have any claims been filed against your surety bond company in the last five (5) years? If so, describe the nature of the claims and give the names of the surety companies, dates of each claim, identifying numbers of each claim, amounts of each claim, and the status of each claim. (Use additional sheets if necessary.) ~~ (13) Have your company been in disputes or litigations in the last five (5) years over construction projects which are completed or still pending for completion? If so, describe the nature of the disputes or litigations and state the Owner's Name, Address, Telephone, and amount of disputes or litigations. (Use additional sheets if necessary.) ~~ 70 I, the undersigned, do hereby declare that the foregoing statements are true and correct, all as of the date hereinafter set forth, and that those examining this document have my permission to contact any or all of those parties listed in this questionnaire. Incorrect or misleading statements in this questionnaire shall be grounds for a determination of nonresponsibility with respect to such contractor. ***:~*****~******~*****~**************:~*****~***x~~~~*************~~***~**~*~*~* *** ~- (SIGNATURE OF BIDDER) (TYPE OR COMPANY NAME) (TYPE OR PRINT ADDRESS) PUBLIC ENTITY CRIMES FORM Any person submitting a quote, bid, or proposal in response to this invitation or Agreement, must execute the enclosed form sworn statement under section 287.133(3)(a), FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES, including proper check(s), in the space(s) provided, and enclose it with his quote, bid, or proposal. If you are submitting a quote, bid or proposal on behalf of dealers or suppliers who will ship commodities and receive payment from the resulting Agreement, it is your responsibility to see that copy(ies) of the form are executed by them and are included with your quote, bid, or proposal. Corrections to the form will not be allowed after the quote, bid, or proposal opening time and date. Failure to complete this form in every detail and submit it with your quote, bid, or proposal may result in immediate disqualification of your bid or proposal. The 1989 Florida Legislature passed Senate Bill 458 creating Sections 287.132 - 133, Florida Statutes, effective July 1, 1989. Section 287.132(3)(d), Florida Statutes, requires the Florida Department of General Services to maintain and make available to other political entities a "convicted vendor" list consisting of persons and affiliates who are disqualified from public and purchasing process because they have been found guilty of a public entity crime. A public entity crime is described by Section 287.133, Florida Statutes, as a violation of any State or Federal law by a person with respect to and directly related to the transaction of business with any public entity in Florida or with an agency or political subdivision of any other- state or with the United States, including, but not limited to, any bid or Agreement for goods or services to be provided to any public entity or with an agency or political subdivision and involving antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentation. By law no public entity shall accept any bid from, award any Agreement to, or transact anybusiness in excess of the threshold amount provided in Section 287.017, Florida.Statutes, for category two (currently $10,000) with any person or affiliate on the convicted vendor list for a period of 36 months from the date that person or affiliate was placed on the convicted vendor list unless that person or affiliate has been removed from the list pursuant to Section 287.133(3)(fj, Florida Statutes. Therefore, effective October 1, 1990, prior to entering into an Agreement (formal Agreement or purchase order) in excess of the threshold amount of $10,000 to provide goods or services to THE CITY OF SEBASTIAN, a person shall file a sworn statement with the ContracbAgreement officer or Purchasing Director, as applicable. The attached statement or affidavit will be the form to be utilized and must be properly signed in the presence of a notary public or other officer authorized to administer oaths and properly executed. THE INCLUSION OF THE SWORN STATEMENT OR AFFIDAVIT SHALL BE SUBMITTED CONCURRENTLY WITH YOUR DOTE OR BID DOCUMENTS. NON- INCLUSION OF THIS DOCUMENT MAY NECESSITATE REJECTION OF YOUR QUOTE OR BID ~--J A WORN STATEMENT UNDER SECTION 287.133(3)(a), FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES THIS FORM MUST BE SIGNED IN THE PRESENCE OF A NOTARY PUBLIC OR OTHER OFFICER AUTHORIZED TO ADMINISTER OATHS. 1. This sworn statement is submitted with Bid, Proposal or Agreement No. ~lt~~.t'yle.,+~` ~grLk. for THE CITY OF SEBASTIAN. 2. This sworn statement is submitted by ~...oMp IQ ~ ~.~ C-~-r~ e ~ ~ ~-.~ C. (name of entity submitting sworn statement) whose business address is 1.n33 Se~~iat~ Bl VD Sebr~sfi~r, ~FL. ~~95g and (if applicable) its Federal Employer Identification (FEIN) is ~p5• ~'1~31~py (If the entity has no FEIN, include the Social Security Number of the individual signing this sworn statement: ,) 3. My name is t'~J55 ~'~S~l i (please print name of individual signing) and my relationship to the entity named above is ---ern f ca ~r~r~--,____~¢_ 4. I understand that a "public entity crime" as defined in Paragraph 287.133(1)(g), Florida Statutes, means a violation of any state or federal law by a person with respect to and directly related to the transaction of business with any public entity or with an agency or political subdivision of any other state or with the United States, including, but not limited to, any bid or Agreement for goods or services to be provided to any public entity or an agency or political subdivision of any other state or of the United States and involving antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentation. 5. I understand that "convicted" or "conviction" as defined in Paragraph 287.133(1)(b) Florida Statutes, means a finding of guilt or a conviction of a public entity crime, with or without an adjudication of guilt, in any federal or state trial court of record relating to charges brought by indictment or information after July 1, 1989, as a result of a jury verdict, nonjury trial, or entry of a plea of guilty or nolo contendere. I understand that an "affiliate" as defined in Paragraph 287.133(1)(a), Florida Statutes, means: (1} A predecessor or successor of a person convicted of a public entity crime; or (2) An entity under the control of any natural person who is active in the management of the entity and who has been convicted of a public entity crime. B ~3 The term "affiliate" includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are active iri the management of an affiliate. The ownership by one person of shares constituting a controlling interest in another person, or a pooling of equipment or income among persons when not for fair market value under an arm's length agreement, shall be a prima facie case that one person controls another person. A person who knowingly enters into a joint venture with a person who has been convicted of a public entity crime in Florida during the preceding 36 months shall be considered an affiliate. 7. I understand that a "person" as defined in Paragraph 287.133(1)(e), Florida Statutes, means any natural person or entity organized under the laws of any state or of the United States with the legal power to enter into a binding Agreement and which bids or applies to bid on Agreements for the provision of goods or services let by a public entity, or which otherwise transacts or applies to transact business with a public entity. The term "person" includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in management of an entity. 8. Based on information and belief, the statement which I have marked below is true in relation to the entity submitting this sworn statement. (Please indicate which statement applies.) ~_ Neither the entity submitting this sworn statement, nor any officers, directors, executives, partners, shareholders, employees, members, or agents who are active in management of the entity, nor any affiliate of the entity have been charged with and convicted of a public entity crime subsequent to July 1, 1989. The entity submitting this sworn statement, or one or more of the officers, directors, executives, partners, shareholders, employees, members or agents who are active in management of the entity, or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989, AND (Please indicate which additional statement applies.) . There has been a proceeding concerning the conviction before a hearing officer of the State of Florida, Division of Administrative Hearings. The final order entered by the hearing officer did not place the person or affiliate on the convicted vendor list. (Please attach a copy of the final order.) The person or affiliate was placed on the convicted vendor list. There has been a subsequent proceeding before a hearing officer of the State of Florida, Division of Administrative Hearings. The final order entered by the hearing officer determined that it was in the public interest to remove the person or affiliate from the convicted vendor list. (Please attach a copy of the final order.) ly C The person or affiliate has not been placed on the convicted vendor list. (Please describe any action taken by or pending with the Department of General Services.) - (Signature) Date: ~~ ) ~- O `~ STATE OF FLORIDA COUNTY OF .~i'~ 1-~ ~1 V 2. The foregoing instrument was acknowledged before me this ~ day of ~ , 2007 by ~y ; S ~_'r~S2.^ l ~ ~"le.4rA -FXIq a (ti ` e) on behalf of ~ ~~ ~ e ~ ~.1ec~ r1 c(name of partnership), a partnership. He/s a is pers_ orally known to me or has produced as identification and did ()did not ( ) take an oath. NOTARY PUBIJC~STAT>; OF FLORIDA ``'1~ 1~..--\ Melissa Cole 1 A Commission #DD581979 Name:_ M2~ is 5 r-~ C O~ 2.. ''••.,,,,..••' Expires: AUG. 12, 2010 My Commission Expires: -/~~,, ~,~T ~ 1 p BONDED THRU AIIANTTG B9NBIN6 C9,, w6 Commission Number: ~5 ~ ~ q 1 q D ~5 DRUGFREE WORKPLACE FORM The undersigned Contractor, in accordance with Florida Statute 287.087 hereby certifies that COc~c~o\~-~e _ ~~ eC~'cz~c~ ~~i.~ c..~ _ does: 1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition. 2. Inform employees about the dangers of drug abuse in the workplace, the business' policy of maintaining a drug free workplace, any available drug counseling, rehabilitation, employee assistance programs and the penalties that may be imposed upon employees for drug abuse violations. 3. Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in Paragraph 1. 4. In the statement specified in Paragraph 1, notify the employees that, as a condition of working on the commodities or contractual services that the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to any violation of Chapter 1893 or of any controlled substance law of the United States or any state, for a violation occumng in the workplace no later than five (5) days after such conviction. 5. Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community, by any employee who is so convicted. 6. Make a good faith effort to continue to maintain a drug free workplace through implementation of Paragraph 1 through 5. As the person authorized to sign this statement, I certify that this firm complies fully with the above requirements. Date: 5~ 1~. o`l ~~ Signature 40 Complete Electric, Inc. Po Box 2272 Vero Beach, Fl. 32961 772-388-0533 Fax 772-388-2411 E00001911 REFERENCES Barth Construction -Jason Fykes - 772-778-3072 1717 Indian River Blvd Vero Beach, FL 32960 Capp Custom Builders -Mickey Capp - 772-589-3452 735 Commerce Center Drive Suite G Sebastian, FL 32958 Brasfield & Gorrie -Erik Lindquist - 321-303-8155 200 Colonial Center Parkway Lake Mary, FL 32746 MH Williams -Randy Trent - 321-757-5750 2287 Eau Gallie Blvd Melbourne, FL 32955 ~~ ~-~~~ CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/Y,r) PROOUCeR THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION 'ORKERS' COMPENSATION GROUP INC. ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE ~ HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR PO BOX 410 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. BOCA RATON FL 33429-0410 X61-392-3300 INSURED COMPLETE ELECTRIC , INC . P O BOX 2272 VERO BEACH FL 32961 COVERAGES INSURERS AFFORDING COVERAGE INSURER A' INSURER B: INSURER C: INSURER D: INSURER E: I ht I'ULIGIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE RFFN Rr=n1 IrtGn av nern rl ewe INSR LTR TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE DATE MM/DD/YY POLICY EXPIRATION DATE MM/DD/YY LIMI7S GENERAL LIABILITY COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ FIRE DAMAGE (Any one fire) S CLAIMS MADE ~ OCCUR MED EXP (Arty one person) _ S • PERSONAlBADVINJURY S GENERAL AGGREGATE $ GEN'L AGGREGATE LIMIT APPLIES PER P O ~ PRODUCTS -COMP/OP AGG $ ~ E T- LOC POLICY _ AUT OMOBILE LIABILITY ANY AUTO COMBINED SINGLE LIMIT (Ee exident) S ALL OWNED AUTOS SCHEDULED AUTOS BODILY INJURY (Per person) $ HIRED AUTOS NON-0WNED AUTOS BODILY INJURY (Per accident) S PROPERTY DAMAGE (PeracddeM) S GARAGE LIABILITY AUTO ONLY - EA ACCIDENT $ ANY AUTO OTHER THAN ~ ACC S AUTO ONLY: AGG S EXCESS LIABILITY EACH OCCURRENCE $ OCCUR ~ CLAIMS MADE AGGREGATE $ DEDUCTIBLE S RETENTION $ $ WORKERS COMPENSATION AND EMPLOYERS' LIABILITY TORY LIAMITS ER 2048717805 0$-Q9-06 ~$-09-~'] E.LEACHACCIDENT $1Q0,~ A E.L DISEASE - EA EMPLOYE _ S E.L DISEASE -POLICY LIMfi $ OTHER _-____. _._.__. _._.-...~ ...............v..w.~.,,v~~wcnai~~wvn~MUUGY Di CI'IUVRACMCIV I/,YCI.IAL PRUVI$IDN$ ~~ CERTIFICATE HOLDER ADDIT/I~ONAL INSURED; INSURER LETTER: CANCELLATION C ~ "=jI ~;~ cj ~~j/~ S 1 ~~ ~ SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRAT SEBASTIAN CONSTRUCTION BOARD DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL DAYS WRITTEI 12 25 MAIN STREET NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHAL SEBASTIAN FL 32.958 IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS Oi REPRESENTATIVES. ~ AUTHORIZED REPRESENTATIVE ~ ' ' ACORD 25-S (7197) ORATION 198( ` :,~C~RD CERTIFICATE OF LIABILITY INSURANCE °"~('~°°'~"' o o~iz~/zoo~ PFlo ucER THIS CERTIFICATE tS ISSUED AS A MATTER DF INFORMATION Sebastian Insurance Inc. ONLY AND CONFERS ND RIQHTS UPON THE CERTIFCATE 101$ U$ Hi hWa 1 5 Y HOLDER. THIS CERTIFICATE DOE$ NDT AMEND, EXPEND OR AL TER THE COVERAGE AFFORgED BY THE POIJCIE$ BELpW. Sebastian, FL 32958 INSURERS AFFORDINQ l;dVERAGE IN~~D Complete Electric Inc. INSURER A: TRAVELERS INSURANCE GROUP 633 Sebastian F~Ivd. #A&B Ir)suRER s; 6ebastian, FL 32958 INSUR~I c; _ __ INSURER D: INSURER E: IAA\l FQ A P-GC I nt r~ut:ita ur ItVSUHAIV[it LIST tU 13rLOW MAVE BEEN ISSUED 710 THE INSURED NAMED ABOVE FOR THE POLICY PERIC)D INDICATED. NOTWITWSTANDING ANY REQUIREMENT, TERM OR CbNDRION OF ANY CONTRAC'[ OR QTHER DOCUMENT WITH RESPECT Tp WHICH THI E MAY PERTAIN, THE INSURANCE AFFQRDE^p BY l7iE P011CIES OESCfiIBE[) HEREIN IS SUBJECT TO ALL THE TER $ C RTIFICATE MAY BE MS EXCLUSIONS AND CONOIT'ION ISSUED Ofi S OF SUCH , POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. ~T-.___ _. ....... ............ .. L TYPE OF INSURANCE POLICY NUMBEA 1r EXPIF~TION __ __ ~ ~ LIMIS9 A vGENERALUABILITY 1680796H8590TCTQ7 I~ I 04/13/2007 04/13/2008 I EACMOCCURRENCE j $ 1,004,OQ0 J~ COMMERCIAL GENERAL LIABILITY . -I i . ._. j OLAIM9 MADE X I OOOUR ~ ~ i FIRE DAMAQE(An~+one fire) y S _ __$QQ QOd ~._ . _._ . ~ ~ MED E7CP (Any Wie parson) i $ 5 CQO , i ' PERSONAL&ADVINJURY $ I 1,000,000 I ' ' GEr~RALAGGREGATE $ Z Q~ ~~ GtN L AGGREL~ATE LIMIT APPLIES PEF~: ~ ' Poucv : I PRQ- ~ Loc PRODUQT3 - COMPrDP AQ4 I $ '~ QaQ A ~ AutpnTOe1LELIAeILITY X I ANY Auro -- I BA798H305807SEL 04/13/2007 04/13/2008 I (c~a(eDl~ maLELrulrr j s T oooaoo , , ALL OWNED AUTOS ISO SCHEDULED AUl'03 r~ ~ ~ UiL7 INJURY (pg,. P~~1) I $ ~X ~ I HIRED AUTOS ~/ AUTOB '; /'~ i NQN-QWNEO ' 8001LY INJURY (Pefaccide t i S i rt ) __ r--~ -•----~_...-..... ~ I .~ i PROPERTY DAMAGE (Per accident) _~ ~ $ .~.._........ QARAAE LIABILITY I I-- I i AUTQ ONLY - EA ACGIOENT ; 9 j ; ANV AUTO - ' ' OTHER THAN EA ACC $ . ..-- AUTOONLY: AQQ 3 I EXGE99 LIABILITY I _,I OCCVR I~ C(AIMBMADE i EACH OCCURRENCE $ --•-- .-• I AGGREGATE -.__... $ --- - .. ' _ I DEDUCTIBLE -~ $ _.__... ~ r RETENTION $ i .. $ -- WORICEAS COMPENSATION AND ~ EMPLOYERS' LFA8IL17Y ~ :g WC STATU- i 0TH- ' ~ ~R I ~ E.L. EACH ACCIDENT ~ $ _I .............. E.L OISEASL° - LA EKMPLOYeej $ -- ._. 4 ., ' pri{ER A E.LDISEASE-POLICYLIMIT ; $ ~ CQNTRACTORS 1680796H8590TCT06 :04/13/2007 04/13/2008 j $25,ooalTEM EQUIPMENT FLOATER I MAXIMUM TOTAL $100,000 DESCRIPTION OF OPERATION6JLOCATIONtlgllEHlCXp,~(yryg ADDED BY ENDDRSEMENT/SPECUIL PROV~IONS Eiectrica! ~ n++~wcn I ADDRIONAL INSURED; INSURER LETTER: _ dANCELLATION SHOULD ANY OP THE g90VE DE$4R)SED POLICIE& 0E CAN+r`ELLED SORE THE EXPIRATION DATE THEREOP, THE ISSUING INSUI4EN PALL NNDCAVOR TO EAAIL 30 oa7s wR17TEN City Of Sebastian NOTICE TO THE CERTIFICATE HOLDER NAMED TD TTiE LEFT, BUT FaLURE TO DD so SHALL 1225 Main Sireei BAPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON TkE INSURER, ITS AGENTS OR Sebastian, FI 32958 ..-___________ 25-5 7~ r f f GARETT GUIDROZ CITY OF SEBASTIAN (772)388-0533 LOCAL BUSINESS TAX No: 1225 MAIN STREET, SEBASTIAN, FL 32958 Permit Year October 1, 2006 tv September 30, 2007 Date: Address: 633 SEBASTIAN BLVD SEBASTIAN, FL 32958 Activity: ELECTRICAL CONTRACTOR Issued to: COMPLETE ELECTRIC INC. GARETT GUIDROZ P.O. BOX 2272 VERO BEACH, FL 32961 A NON-TRANSFERABLE LICENSE PENALTY TRANSFER DUPLICATE Total Paid 975 8/14/06 66.00 66.00 CERTIFIED LICEN ING OFFICIAL ~ ~- ~ ~ ~ .sTA,T~,~ I~trt~a DEY,AR ~TivR~ '~IONr ' . ~ `' ~ ~: ,,...~ NBR .r;~;;..., :;,. . :..; .- - . ..~.- ~Under ~•theprovisions o~ Chapter= 4.89 .F.`S, Expiration date: AU(~ 31.f 2008 ' y .fi ' .p_ ~OMP2+L E~TC$TIi~C~. 8466 91ST AVL~ ~~RO ,BEAC$ FL 3 2 9 57 DISPLAY AS REQUIRED BY LAW ^~ ~ ~ ~ ` ''~ sECRE'2A~2Y so ~Z~ V ~ S~ L~ C3l~b ~ `daiencia t_ane BERN BR1TE ELECTRt~, Ci3RP'. Furt S#. Lucie, FL 34952 Specializing to Residential, ~Conr-rercra! ~ Indt~sfnaJ IMrrrng lrsuret! ~ Licensed' State Certrfied ~iectri,^a! Contractor #EC130D1 G71 Cont'd City of Sebastian page 2 of 2 # 10 T)<NV'N Stranded Wire C~Treen Parall 410 Wire for overhead service 1" PVC Conduit Sch 40 1" PVC Conduit Sch 80 FVC Coupling . PVC Male Adapter PVC Glue I" PVC 90degree Bend 2 Viz" F.igid Conduit Weather Head (772) 344.4974 Cei! (772) 240-1909 Related Trenching Cutting and Replacing Concrete Remove existing service from bathroom wall and install new branch circuits In pane! installing T:.ight Fixtures and Poles provided by Gity of Sebastian EXCLUDED: F.P.L. Service Charges Permit Fees Lamps, Light Fixtures, Poles,Pole Base and 1?edestals Materials~-_____~..~___..__.____.___M._._-__.~~_________--$42,606.00 Labor----_________._.__..._.._.._._.._~.__.~_..-------__-_--_$3 $,085.00 For the total sum of ---------------..._._~_-..-----_._--- $80,692.00 Revised Proposal has deleted the Material amount by $16,858.00 and the Labor amount by $1,260.00 (1) Fro,~ect Price is only good for thirty (30) days from date of proposal (2) Any other work not included in'the plans and specifacations unill be excluded from the scope of work, ~a~~r~.,~,-~"1 ai z~d tiLEtr-trtrE-ZLl Bnb wea><ner rieaa 4 Valencia Lane Port St. Luse, Fl 34962 ~. ~V l S ~~ ~3~ ~ BERlIt BRUTE ELECTRIC C~Rp, Spedal~zfng in Residential, Commercial & industrial Wiring Insured & Licensed State Certified ~Jectricaf Contractor #EC73001671 July 13, 20D7 Page 1 of 2 City of Sehasturn Project: Riverview Park Bid Date: May 24, 2007 REVISED PROPOSAL We propose to provide Electrical Materials and Labor on subject project in accordance with the plans and specifications SCOPE OF WORK a? MA7'ERIAI.S: Lamps, Light Fixtuires and Poles provided by the City of Sebastian 35 -Power Pedestals Parkrdnger model molded from GE engineered VALQX plastics Non Metallic will be provided and installed by the City of Sebastian and wired by Bern Brig Electric Wiring for existing light for sign Wiuiag for existing pump station 1 - 4fl0A single phase Meter Can 1 - 400A single phase 3R Service Disconnect Switch 1 - 400A single phase 3R Load Center 6 - 2 Pole 50A Circuit Breaker 4 - 2 Pole 30A Circuit Breaker - 2 Pole 24A Circuit Breaker - SI8 Ground Rod ~#5 T9EiWN Stranded Wire Black and Red # i 0 'I'H~VI'v1 Stranded Wise Black cad Red '~ trL6i~-bt~£-ZLt (772) 3A4-49" Ce!! (772) 240-79i u~ncaq Ilau~eq a9Z~Ol LO +~6 6nV rm of HOME OF PELICAN ISLAND CITY OF SEBASTIAN AGENDA TRANSMITTAL Subject: Fill One Unexpired Alternate Agenda No. (~ ~7, (~ (~~{ Member Position on the Natural Resources Advisory Board Department Ori City Clerk City Attorney: 1 A o r Submittal by: City Manager Date Submitted: 8/14/07 For Agenda of: 8/22/07 hibits: application, board member list, ad EXPENDITURE REQUIRED: AMOUNT BUDGETED: APPROPRIATION REQUIRED: l SUMMARY There is one vacant unexpired altemate member position. Ms. Miller is the only applicant. RECOMMENDED ACTION Interview, unless waived and submit nomination for the alternate member position, that will expire 7/2008. ~3 l~Ic~~i~ s~ 5~~~- HOME OFPEUCAN ISLAND I}~'Pc n-° APPLICATION TO SERVE ON CITY BOARD/COMMITTEE (All Citv Board and Committee Members Must be Residents of the City of Sebastian) NAME: .~ / rise ~~ ~~ HOME ADDRESS: ,3 3 - ST- s~ ~~~~ -~. 3~~ ~ HOME PHONE: 3~~_ aDS= ~~a HOME FAX: E-MAIL: M ~~~~ S` S/ BUSINESS: G vr~ ,~ _ BUSINESS ADDRESS: s~ ~ .~ r ~~~ BUSINESS PHONE: ~--- BUSINESS FAX: E-MAIL: ARE YOU A RESIDECN~T OF THE CITY OF SEBASTIAN? HOW LONG? (~ S ~~ ~- S DO YOU CURRENTLY HOLD ANY PUBLIC OFFICE? U DO YOU PRESENTLY SERVE ON ANY OTHER CITY BOARD OR COMMITTEE? WHICH BOARDS/COMMITTEES? 6 PLEASE CHECK THE BOARDS FOR WHICH YOU ARE INTERESTED IN SERVING IN ORDER OF PREFERENCE WITH FIRST CHOICE BEING #1: CHARTER REVIEW COMMITTEE (serves only 6 months every 7 years -meets next in 2006) CITIZENS BUDGET REVIEW ADVISORY BOARD (temporary -meets during summer) CODE ENFORCEMENT BOARD (permanent board -meets once a month)* CONSTRUCTION BOARD (permanent board -meets once a month)" ~--.:_ HANDICAPPED SELF-EVALUATION COMMITTEE (permanent board -meets quarterly) ~~ _ PLANNING AND ZONING COMMISSION (permanent board -meets twice a month)' . _ , - POLICE RETIREMENT BOARD OF TRUSTEES (permanent statutory board- meets quarterly)' = _,. ....PARKS ~ RECREATION ADVISORY COMMITTEE (permanent board -meets once a month) TEMPORARY ENVIRONMENTAL ADVISORY COMMITTEE ~ ~- ~'7REE & LANDSCAPE ADVISORY BOARD (permanent board -meets once,a month) ~ OTHER TEMPORARY COMMITTEE (if applicable) :' (WRITE IN COMMITTEE NAME) =_~ *Filing of financial disclosure is required following appointment ~ t_. ~ r: F`.. ~ -. CUM cr> -; ~~ ; ~:.. ~5 APPLICABLE EDUCATION AND/OR E~jPERIENCE: (a brief resume is required) S~F'c~~~~r`LeGi it't ,~o f~vr ~ ~ MST- ~ HOW WOULD YOUR EXPERIENCE BENEFIT THE BOARD YOU'RE APPLYING FOR? ~~ S LIST ANY ADDITIONAL QUALIFICATIONS TO SERVE ON BOARD OR COMMITTEE: HAVE YOU EVER BEEN CONVICTED OF ANY FELONY IN THIS OR ANY STATE? HAVE YOU EVEN BEEN CONVICTED OF ANY MISDEMEANOR INVOLVING MORAL TURPITUDE IN THIS OR ANY STATE? ~ ~ WOULD YOU CONSIDER SERVING ON A BOARD OTHER THAN THE ONE(S) SELECTED ABOVE? ~~ ,t ~ v ~ I hereby certify that I am qualified to hold the position for which this application is made. Further, I hereby authorize the City of Sebastian to investigate the truthfulness of all information which I have provided in this application. I understand that any misrepresentation or omission of information requested in this application is cause for disqualification. I have been provided with, read and understand City of Sebastian Code of Ordinances Sections 2-166 through 2-173 (attached). Information relative to a specific board or committee is available if reque d. ~ ~ Applicant Signature ie thisL%~~f~'y~~/ -day of or - ~T1 by has produced • •1~:Y ri%''•• ANN VIA ROUSSEAU ;~- ,,; ,- MY COMMISSION # DD 518784 a., r0. EXPIRES: March 18, 2010 -r~ of ~~~.•`• Bonded Thru Notary PubNc Undeiwrttere Please return to Office of the City Clerk, 1225 Main Street, Sebastian, FL 32958 - (772) 589-5330 \wp-form\a ppl i cat.wpd rev. 10/2005 8/~ Therese Miller 133 Mabry St Sebastian, FL 32958 U.S.A millertherese@bellsouth.net Primary Phone:(772) 388-0829 LEASING AGENT POSTI'ION OBJECTIVE An opportunity to apply educational background and experience to a career. ~' e eaus ~ ~ ~ m Cvrc e ~~ f'uc Cer- f»a l ~nvrl-dv~s-r~ c°h 7~ r r~oY,~~~a r .l crYl~ fvuly rvi fcK'SlYC~ r'» 't`i-s Pori i'dvr- , /Vly j3~c~c)rvurrd PS' Desired Status: Full-Time S ~ r c i ~ f i'~ ~~ 9 i n a y~ u ~ ~F rz ,~ ~v` ~ ~ /and ~ /a n fs a F' CeYt'~hat1 ~ So[.~t- Prr1 E=/~YFUC~ ~ ~f~~ /'~"`~/ YYi~~Oi' Site Location: No Preference w~a s 13 0 -f~-G n y ct f ~~C. 1= ~` .-, p i,. / ~ ,~ ~ ~ F Description of my perfect job: The ideal profession for me is to work for the benefit of people. I enjoy being in contact with the public. Date of Availability: Negotiable TARGET LOCATIONS Relocate: Yes US WORK STATUS US I am authorized to work in this country for airy employer. EXPERIENCE 8/2002 -Present "Raising Kane Horse ranch" Malabar Assistant Veterinarian Supervisor: Daniel Miller (239) 218-7492 Housing, training and feeding different breeds of horses on 80=acre ranch. Also leasing stalls to the public and caring for their horses. My assistance is available at all times. 1/1999 - 5/1999 Holmes Regional Medical Center Melbourne, Florida Medical Lab Technology/Internship. Supervisor: Mary Ann Tychan- (321) 434-7121 (Microbiology Dept) Internship for Microbiology. Performed routine set up procedures for blood and body fluids. Demonstrated ability to do routine processing of bacteriological specimens and properly report out the findings. Differentiated between normal and pathologic flora from common anatomic sites. Also performed efficient processing, separation and preservation of clinical specimens for chemical analysis. 1/1997 - 6/2002 The Karate Workshop Family Fitness Center Melbourne Beach, Florida. 32951 Manager/owner Ref: Dr. Zahra McTammany-(321) 777-6113 Worked to establish Karate and general fitness center in Melbourne Beach. Priorities included sales in memberships, karate equipment, and general exercise equipment for both adults and children. 6/1996 - 5/1997 Indian River Memorial Hospital, Vero Beach (Ft. Pierce), Florida Personnel: (772)465-8657 Phlebotomist While doing clinical rotation. for MLT education I also worked as a phlebotomist with the patients at the Hospital. (I thoroughly enjoyed the medical diversity). 3/1993 - 5/1994 Sebastian Inlet State Park Melbourne Beach, Florida (OPS) Other Personnel Services Supervisor: Ron 3ohns-(321) 984-4852 Worked for State of Florida providing statistical data to general public regarding fish programs, TARGET LOCATIONS Relocate; Yes US W©RK STATUS US I ann authorized to work in this country for asry employer. EXPERIENCE 8!2002 -Present "Raising Kane Horse ranch" Malabar Assistant Veterinarian Supervisor: Daniel Miller (239) 218-7492 Housing, training and feeding different breeds of horses on 80-acre ranch. Also leasing stalls to the public and caring for their horses. My assistance is available at all times. 1/1999 - 5/1999 Holmes Regional Medical Center Melbourne, Florida Medical Lab Technology/Internship. Supervisor: Mary Ann Tychan- (321) 434-7121(Microbiology Dept} Internship for Microbiology. Performed routine setup procedures for blood and body fluids. Demonstrated ability to do routine processing of bacteriological specimens and properly report out the findings. Differentiated between normal and pathologic flora from common anatomic sites. Also performed efficient processing, separation and preservation of clinical specimens far chemical analysis. 1!1997 - 6/2002 The Karate Workshop Family Fitness Center Melbourne Beach, Florida 32951 Managerlowner Ref: Dr. ~ahra MCTammany-(32 i) 777-6 i 13 Worked to establish Karate and general fitness cemer in Melbourne Beach. Priorities included sales in memberships, karate equipment, and general exercise equipment far both adults and children. 6/1996 - 5/1997 Indian River Memorial Hospital, Vero Beach (Ft. Pierce), Florida Personnel: (772}465=8657 Phlebotomist While doing clinical rotation for MLT education I also worked as a phlebotomist with the patients at the Hospital. ¢ thoroughly enjoyed the medical diversity). 3/1993 - 5/1994 Sebastian Inlet State Park Melbourne Beach, Florida (OPS) Chher Personnel Services Supervisor: Ron Johns-(321) 984-4852 Worked for State of Florida providing statistical data to general public regarding fish programs, fishing limits both daily and seasonal. Spoke to public about enviranmeutal concerns. Worked with distressed animals. Provided botanical information to Research Specialists when needed from UCF college. Spent first 6 months as a volunteer for Sea. Turtle Research Program with the University of Central Florida at Sebastian Inlet State Park. EDUCATION 5/2000 Brevard Community College US-Florida-Cocoa Professional Returned to college to acquire professional degree in Medical Technology. Associates degree in Science - ASMLT degree 12/I986 University of Central Florida US-Florida-Orlando Bachelor's Degree (BA) MinorBotany and major ART 12/1986 Massachusetts College of Art US-MA Boston Bachelor's Degree ~s Took classes at Art College in Boston to complete college degree in Florida. SKILLS Skill Name Skill Level Last Used Experience Bilingual-Spanish Intermediate. +4 years ago 2 years REFERENCES Dr. Zahra Mc Tammany Pediatrician Phone Number: (321) 777-6113 Reference Type: Professional ~-(y r5 Richard Wilson Environmental Preservation Environmentalist Phone Number: (321) 676-4684 Reference Type: Professional ~'~ y rs ~Se hc••s Jon 1 n ~~~ Susan Fox Self Employed house cleaning service - ~°vc a a ~c ~ , (' L Phone Number: (321) 783-5566 Reference Type: Personal ~ S y r5 , ADDITIONAL INFORMATION Vice president of Junior High in California. Therese Miller 133 Mabry St Sebastian, FL 32958 U.S.A millertherese@bellsouth.net Primary Phone:(772) 388-0829 ~q NATURAL RESOURCES ADVISORY COMMITTEE Trish Adams 47 River Oak Drive Term expires 7/2008 Sebastian, FL 32958 388-5535 Lynn Albury Term expires 7/2008 1666 Seahouse Street Sebastian, FL 32958 589-0037 Maureen Cummings Term expires 7/2009 134 Englar Avenue Sebastian, FL 32958 589-1175 Todd Klitenic -Vice Term expires 7/2010 Chair 1274 Barber Street Sebastian, FL 32958 589-5255 Ginny Koerner Term expires 7/2010 1517 Dewitt Lane Sebastian, FL 32958 581-8827 Cyndi Schuster Term expires 7/2009 (altemate) 729 Spire Avenue Sebastian, FL 32958 589-8091 James Slattery Appointed Term expires 7/2010 1361 Barber Street regular member Sebastian, FL 32958 7/25/07 589-6006 Kristi Yanchis -Chair Term expires 7/2008 125 Royal Palm Street Sebastian, FL 32958 388-2911 alternate Term Expires 7/2008 qe CITY OF SEBAST ,.~ ~~ ,~~, HOME OF PELICAN ISLANB ~uiy so, 2007 PRESS RELEASE NATURAL RESOURCES BOARD THE CITY OF SEBASTIAN IS SEEKING APPLICANTS TO FILL ONE UNEXPIRED ALTERNATE MEMBER POSITION ON THE BOARD WITH TERM TO EXPIRE 7/2008. ALL BOARD MEMBERS MUST BE CITY RESIDENTS. THIS COMMITTEE MEETS ON THE FIRST TUESDAY OF EACH MONTH AT 6:00 PM IN THE COUNCIL CHAMBERS, 1225 MAIN STREET, SEBASTIAN. APPLICATIONS ARE AVAILABLE IN THE CITY CLERK'S OFFICE, CITY HALL, 1225 MAIN STREET, SEBASTIAN, BETWEEN THE HOURS OF 8:00 AM AND 4:30 PM OR AT VWVW.CITYOFSEBASTIAN.ORG AND WILL BE ACCEPTED THROUGH AUGUST 14T", 2006. ### ql q~l tsnr~ HOME OP PELICAN 15tAND AGENDA TRANSMITTAL Subject: Agenda No. (~`7, ~ UZ Department Or' :City Manager DOG PARK UPDATE City Attorney: City Clerk: Date Submitted: 16 August 2007 App. ved r ubmittal by: n it Mana er E ibits: Site Spreadsheet; Site Aerials, Conceptual Layouts, Site Pictures EXPENDITURE REQUIRED: AMOUNT BUDGETED: APPROPRIATION N/A $20,000 REQUIRED: N/A SUMMARY The purpose of this agenda item is to receive formal instruction from the City Council regarding the location and construction of the proposed Dog Park. With this direction, I will oversee execution of Council's direction. Based on the following information, I am confident, that the construction of the park can be executed with existing City forces and opened in a relatively short period of time. There has been much reported on the Dog Park, primarily coming from the Parks and Recreation Committee. To that end, the City Council on September 7, 2006, in the FY 07 Budget, previously approved the construction of the Park by allocating $20,000 in the Recreation Impact Fee Fund toward the construction of said amenity. On May 9th and June 27, 2007, Don Wright made a report to Council on the Recreation Committee's recommendations. From that information and from what 1 gathered are Council's general concerns, I have taken the following actions; (1) the park can be insured for liability at very negligible costs, while additional insurance for property damage would be $1,000 per $100,000 of value (i.e. fencing, signage, etc.); (2) provided a series of alternative park construction estimates; and, (3) searched for alternative sites, that try to separate the park from heavy residential areas. WITH REGARD TO PARK CONSTRUCTION COSTS. At each potential location, the initial basic amenities required to get the park open are (1) fencing; (2) parking; (3) watering station; (4) signage; (5) benches; (6) electric; and (7) solid/dog waste receptacles. If the project goes over budget, some of these items can be eliminated such as signage and benches. In addition, the cost of some of these amenities will greatly vary based on amount of fencing required, clearing of undergrowth and construction of the parking lot. To examine the cost of each proposal, attached to this transmittal is a spreadsheet, which identifies 6 potential locations. Based on this information, costs range from a low of $18,475 to a high of $30,880. The higher costs are associated with additional fencing requirements and can be reduced if the location is preferred. In any case, staff would recommend that the park be at least'/z acre in size. Please note, in most site alternatives, the estimates are slightly over the budgeted amount of $20,000. This amount is not greatly over the allocation; but, can be reduced by elimination of some benches, different needs for parking or other variables. In any case every effort will be made to stay within the allotted budget. Inevitably, if overages occur such as the ones depicted in the chart, they can easily be covered with unallocated Recreation Impact Fee monies. WITH RESPECT TO LOCATION. Staff provided an inventory of City property to the Recreation Committee to start an initial search for property. Their major concerns were size, shade and immediate location. Upon their report to Council, it became apparent that the need for a large area of land led to selecting locations that were in more residential areas. Upon Council's deliberation of the Recreation Committee Report, staff revisited location with the primary intent to find areas that had more residential separation. ATTACHMENTS/RANKING. As previously mentioned, attached to this transmittal is a ranking spreadsheet. This document provides a staff ranking for each site, with pros, cons and estimated construction costs for each site. Based on this review, staff recommends that the best location is Schumann Drive at the railroad crossing (just west of the US 1/Schumann intersection). Additionally, for each site the attachment provides a (1) overhead aerial; (2) rough conceptual lay out; and (3) existing site pictures. RECOMMENDATION Staff recommends that the Council formally select a site and authorize the City Manager to move forward with construction of the Dog Park. The recommended site is Schumann Drive. 9H W W W J 2 ~ N 0 W H ,_^ N Z aZ ~ °o °o ° °o °o °o °o °o 00 °°p~ ~ H M O O (O ~ N~ N O> N ~ O_ f~ .- ~ ~ ~ M N b9 ~ ~ O a V) 6 R m '~' o '~ y ~ ? 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Y .. # 'A o ~'~,~ ~~I 11~ FILBERT STREET ~ -3 li4 s.;rz~vu u~a~CJ ~~ il5 /~~ W W F- W m _~ Li LANDOVER i ~~ ~~8 { N ~~~ ~~'. ~' ~s - =, ~; -~ ~~~ "~. ~#~ ~ - .,~ r M ~~_ ~ ~<. ~T "` .~'~ ' ~ ~. i 1 I~ ~zd KEEN TERRACE I Z.I l2Z i~ IZ4 ~, `~' °' KEEN TERRACE r~ o m N d- ~Z5 ~z~ D lZ8 FRIENDSHIP PARK - CITY HALL/POLICE DEPARTMENT i z9 /30 13f ~3Z -33 i3y\ ve.. _ _"s : ~~ ._ 4wi X35 l3~ OLD # 17 - AIRPORT/GOLF COURSE 13~ 138 I39 (~{U ,--'" y y,~. iP J ~„. ~.w "! v /f r `'~, '., \~~J~V' y „,~(~ i /` s ~`,_~. q~ ~ > `"~ ~.. w...:::,.,,.. f `~~ ~. ~f°~ i ~t3 ~DF ~~~~~ ~_~. ,;., k-=-~~ - HOME OF PELICAN ISLAND C'.ity of Sehactian_ Flnrirla Subject: Approving aSix-Year Capital Agenda No. C~~, .( (~ ?~ Improvement Program for Fiscal Year 2008- 2013 Department Ori in ce~,~~~ ~ App ve r ubmittal by: City Manager . City Attorney: ' City Clerk: Date Submitted: August 10, 2007 1 r, City Manager For Agenda of August 22, 2007 Exhibits: • Proposed Six-Year Capital Improvement Program for Fiscal Year 2008-2013 EXPENDITURE AMOUNT BUDGETED: APPROPRIATION REQUIRED: N/A N/A REQUIlZED: N/A SUMMARY As an adjunct to the adoption of the City's Operating Budget for FY 2007-2008, the City Manager in coordination with the Finance Department and other Departments/Divisions have prepared aSix- Year Capital Improvement Program for FY 2008-2013, which have been previously reviewed by both the City Council and the City Planning Zoning Commissions. The enclosed package reflects some changes made after the CIP workshop. The changes include the elimination of the Community Center project and the addition of CR512 Corridor project for FY 2007-2008. The Community Center project funding has been redirected toward the stormwater drainage project and the additional funding needed for the Indian River Drive/Main Street project. RECOMMENDATION Move to approve the Six-Year Capital Improvement Program for Fiscal Year 2008-2013. ~~5 i~~ CITY OF SEBASTIAN, FLORIDA CAPITAL IMPROVEMENT PROGRAM FISCAL YEAR 2008-13 TABLE OF CONTENTS CAPITAL IMPROVEMENT PROGRAM (CIP) Page Number CAPITAL IMPROVEMENT PROGRAM SUMMARY Introduction 1 Summary =List of Projects 2 Summary Grouped by Department 3 Summary Grouped by Function 3 Summary Grouped by Funding Source 3 FY 2007/2008 Project by Funding Source 4 FY 2008/2009 Project by Funding Source $ FY 2009/2010 Project by Funding Source FY 2010/2011 Project by Funding Source 7 FY 2011/2012 Project by Funding Source g FY 2012/2013 Project by Funding Source 9 POLICE DEPARTMENT 6-YEAR CIP 11 Police Department -Detail 12 PUBLIC WORKS DEPARTMENT 6-YEAR CII' -Summary 13 Parks and recreation Division -Detail 14-17 Stormwater Division -Detail 1 g ENGINEERING DEPARTMENT 6-YEAR CIP -Summary 19 Engineering -Detail 20-24 MUNICIPAL GOLF COURSE 6-YEAR CIl' -Summary 25 Golf Course -Detail 26 MUNICPAL AIRPORT 6-YEAR CIP -Summary 27 Airport -Detail 28-30 ~~~1 CITY OF SEBASTIAN, FLORIDA CAPITAL IMPROVEMENT PROGRAM FISCAL YEAR 2008-13 CAPITAL IMPROVEMENT PROGRAM City of Sebastian's adopted financial policies requires the City to coordinate the development of the Capital Improvement Program with the development of the strategic plan and operating budget, as well as ensuring compliance with the Comprehensive Plan Capital Improvement Element. Future operating expenditures and revenues associated with new capital improvements will be projected and included in the Capital Improvement Program Five-Year Forecast. The Capital Improvement Program is updated and adopted by the City Council annually and encompasses a period of six years (the current plan covers FY 2007/08 - FY 2012/13). What are Capital Improvements? Capital improvements include streets, buildings, building improvements, new parks, park expansions/improvements, airport runways, infrastructure improvements, and major, one-time acquisitions of equipment. Projects in the Capital Improvement Program generally cost more than $50,000 and last at least five years. Policies Used in Developing the Capital Improvement Program All capital projects submitted for approval must be justified in terms of how the project supports the achievement of the City's Strategic Priorities. Projects are prioritized and approved based on the relevancy of the project to the City's Strategic Plan and the impact on the end stakeholder(s). 1. The City shall adopt an annual Capital Budget based on the Capital Improvement Program. Future capital improvement expenditures necessitated by changes in population, real estate development, or in economic base will be calculated and included in the capital improvement budget projections. 2. The originating department of the capital improvement project will identify the estimated costs and funding sources for each capital project proposal before it is submitted to the City Council for approval. 3. The City shall make all capital improvements in accordance with an adopted Capital Improvement Program budget. 4. The City will determine and use the most prudent financial methods for acquisition of capital improvement projects based upon market conditions at the time of acquisition. Following is a six-year Capital Improvement Program (CIP) Project Schedule for each requesting department/division. In addition to the Airport fund (AP), the C1P also includes projects funded by the Local Option Gas Tax (LOGY), Discretionary Sales Tax (DST), Recreation Impact Fee (R1F), developer contribution, debt financing, as well as State and Federal Grants. It is a listing of projects needed for replacement or improvement of the City's major equipment, facilities, roadways, and structures. Although, potential funding has been identified, changes may be made in conjunction with alternative sources as they become available in each of these subsequent years. The timing of projects identified may be altered from year to year to meet changing circumstances. ~~f8 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2008-2013 SUMMARY OF CAPITAL IMPROVEMENT PROJECTS ,,,,.. List of Proiects FY 2007-08 FY 2008-09 FY 2009-10 FY 2010-11 FY 2011-12 FY 2012-13 Total Police Department Police Vehicle Replacement $ 385,000 $ 385,000 $ 385,000 $ 385,000 $ 385,000 $ 385,000 $ 2,310,000 Parks & Recreation Riverview Park Upgrade 10,000 - - - - - 10,000 Barber Street Sports Complex Baseball Field Lighting - 230,000 - - - - 230,000 New Park - Azine Terrace - 50,000 - - - - 50,000 New Park -Keen Terrace - 50,000 - - - - 50,000 New Park -Barber St. & Acorn - - 50,000 - - - 50,000 New Park -Carnival & Periwinkle - - - 50,000 - - 50,000 New Park -Celtic & Crown - - - - 50,000 - 50,000 Stormwater 1/4 Round Swale Rehab 250,000 250,000 250,000 250,000 - - 1,000,000 Stormwater Drainage Project 568,444 - - - - - 568,444 Engineering Blossom Ditch Phase II 500,000 - - - - - 500,000 Easy St. Renovation 150,000 - - - - - 150,000 Street Repaving 95,000 120,000 120,000 120,000 150,000 150,000 755,000 Pedestrian Bridges 200,000 200,000 200,000 - - - 600,000 512 Corridor Improve. 279,528 - - - - - 279,528 Indian River Dr./Main St. Project 500,000 - - - - - 500,000 Schumann & Barber Intersection - 1,500,000 - - - - 1,500,000 Powerline Road North - - 1,250,000 - - - 1,250,000 SidewalkBike Paths - - 100,000 125,000 150,000 150,000 525,000 Golf Course New Clubhouse - - - - 1,000,000 - 1,000,000 Airport Construct T-Hangars 800,000 - - - - - 800,000 Construct Perimeter Road - 800,000 - - - - 800,000 Construct Access Road - 800,000 - - - - 800,000 Construct Taxilanes - - - 800,000 - - 800,000 Construct Corporate Hangars - - - 600,000 - - 600,000 Construct Taxiway "C" - - - - - 2,325,000 2,325,000 Total • 111 111 1 111 111 1 1111 ~ 2 149 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2008-2013 SUMMARY OF CAPITAL IMPROVEMENT PROJECTS SUMMARY FY 2007-08 FY 2008-09 FY 2009-10 FY 2010-11 FY 2011-12 FY 2012-13 Total Grouped by Department Police Department Public Works Department Parks & Recreation Stormwater Engineering Department Engineering Golf Course Airport Total by Departments Grouped by Function Public Safety Transportation Parks & Recreation Physical Environment Total by Functions Grouped by Funding Source $ 385,000 $ 385,000 $ 385,000 $ 385,000 $ 385,000 $ 385,000 $ 2,310,000 10,000 330,000 50,000 50,000 50,000 - 490,000 818,444 250,000 250,000 250,000 - - 1,568,444 1,724,528 1,820,000 1,670,000 245,000 300,000 300,000 6,059,528 - - - - 1,000,000 - 1,000,000 800,000 1,600,000 - 1,400,000 - 2,325,000 6,125,000 111 111 1 111 111 1 1 111 385,000 385,000 385,000 385,000 385,000 385,000 2,310,000. 2,524,528 3,420,000 1,670,000 1,645,000 300,000 2,625,000 12,184,528 10,000 330,000 50,000 50,000 1,050,000 - 1,490,000 818,444 250,000 250,000 250,000 - - 1,568,444 111 111 1 111 111 1 1 111 DST $ 2,006,870 $ 2,565,000 $ 1,921,000 $ 635,000 $ 385,000 $ 385,000 $ 7,897,870 LOGT 245,000 120,000 220,000 245,000 300,000 300,000 1,430,000 Recreation Impact Fees 510,000 100,000 50,000 50,000 50,000 - 760,000 Airport Operating Revenues - 320,000 - 280,000 - 37,500 637,500 Golf Course Debt Proceeds - - - - 1,000,000 - 1,000,000 Grants 816,102 1,280,000 - 1,120,000 - 2,287,500 5,503,602 Developer Contribution 160,000 - 164,000 - - - 324,000 Total Funding Sources 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 • (~50 3 CITY OF SEBASTIAN, FLORIDA CAPITAL IMPROVEMENT PROGRAM BY FUNDING SOURCE Local Recreation Option .Impact Debt Developer Gas Tax DST Fees Afruort Grants Financing Contribution Total FISCAL YEAR 2007/2008 Police Department Police Vehicle Replacement $ 38s,ooo $ 3ss,ooo Parks & Recreation Riverview Park Upgrade $ 10,000 $ 10,000 Stormwater 1/4 Round Swale Rehab $ 250,000 $ zso,ooo Stormwater Drainage $ s6s,aaa $ 56s,aaa Engineering Blossom Ditch Phase II $ 500,000 $ 500,000 Pedestrian Bridges $ zoo,ooo $ zoo,ooo Easy St. Renovation $ 150,000 $ 150,000 Street Repaving $ 95,000 $ 95,000 512 Corridor Improv. $ 103,426 $ 176,102 $ 279,528 Indian River Dr./Main St. $ 500,000 $ 500,000 Airport Construct T-Hangars $ 640,000 $ 160,000 $ soo,ooo Total FY 2007/2008 ~~ ~ ~ ~ ~ ~ ~ ~ ~~ 4 i5i CAPITAL IMPROVEMENT PROGRAM BY FUNDING SOURCE Local Recreation Appropriation Option Impact from Golf Debt Developer Gas Tax DST Fees Airport Grants Prior Year Financing Contribution Total FISCAL YEAR 2008/2009 Police Department Police Vehicle Replacement $ 385,000 S 385,000 Parks & Recreation B.S.S.C. Baseball Field Lighting S 230,000 $ 230,000 New Park - Azine Terrace $ 50,000 $ 50,000 New Pazk -Keen Terrace $ 50,000 $ 50,000 Stormwater 1/4 Round Swale Rehab $ 250,000 $ 250,000 Engineering Street Repaving S [20,000 $ 120,000 Pedestrian Bridges S 200,000 $ 200,000 Schumann & Barber Intersection $ 1,500,000 $ [,500,000 Airport Construct Perimeter Rd. S 160,000 S 640,000 $ &00,000 Construct Access Road $ 160,000 S 6ao,ooo $ 800,000 Total FY 2008/2009 /5~ 5 CAPITAL IMPROVEMENT PROGRAM BY FUNDING SOURCE Local Recreation Appropriation. Option Impact from Golf Debt Developer Gas Tax DST Fees Airport Grants Prior Yea Fi i C r nanc n¢ ontribution Total FISCAL YEAR 2009/2010 Police Depaztment Police Vehicle Replacement $ 385,000 Pazks & Recreation $ 385,000 New Park-Barber & Acorn Terrace $ 50 000 Stormwater , $ 50,000 1/4 Round Swale Rehab $ 250,000 Engineering $ 250,000 Sidewalk/BikePaths $ 100,000 Street Repaving $ 120,000 $ 100000 Pedestrian Bridges $ 200,000 $ 120,000 POwerline Road North $ 1 086 000 $ 200 ~ , , $ 164,000 $ 1,250,000 Total FY 2009/2010 ~ 6 i CAPITAL IMPROVEMENT PROGRAM BY FUNDING SOURCE Local Option Gas Tax FISCAL YEAR 2010/2011 Police Department Police Vehicle Replacement Parks & Recreation New Park -Carnival & Periwinkle Stormwater 1/4 Round Swale Recreation Appropriation Impact from Golf Debt Developer DST Fees Airport Grants Prior Year Financine Contribution Total $ 385,000 $ 50,000 $ 385,000 $ 50,000 Rehab $ 250,000 Engineering $ 250,000 Sidewalk/Bike Paths $ 125,000 $ 125,000 Street Repaving $ 120,000 $ 120,000 Airport Construct Taxilanes $ 160,000 $ 640 pop $ 800 ~ Construct Corporate Hangazs $ 120,000 $ a8o,0o0 $ ~,~ Total FY 2010/2011 f Sc~ 7 CAPITAL IMPROVEMENT PROGRAM BY FUNDING SOURCE Local Recreation Option Impact Debt Developer Gas Tax DST Fees Afruort Grants Financine Contribution Total FISCAL YEAR 2011/2012 Police Department Police Vehicle Replacement $ sss,ooo $ sas,ooo Parks & Recreation New Park -Celtic & Crown $ 50,000 Engineering $ 50,000 SidewalkBike Paths $ tso,ooo $ tso,ooo Street Repaving $ tso,ooo $ tso,ooo Golf Course Club House s t,ooo,ooo $ t,ooo,ooo TotalFY2011/2012 ~~ ~~~ ~ ~ ~ ~ ~~~ ~~~ ~~~ ~~~ 155 CAPITAL IMPROVEMENT PROGRAM BY FUNDING SOURCE Local Recreation Option Impact Debt Developer Gas Tax DST Fees Airport Grants Financine Contribution Total FISCAL YEAR 2012/2013 Police Department Police Vehicle Replacement Engineering SidewalkBike Paths Street Repaving Airport Construct Taxiway "C" Total FY 2012/2013 Grand Total I~S~O $ 385,000 $ 385,000 $ 1s0,000 $ 1s0,000 S lso,ooo $ lso,ooo $ 37,500 $ 2,287,s00 $ 2,32s,000 ~ ~ ~ ~ ~ ~~ ~~~ ~~ 9 CITY OF SEBASTIAN, FLORIDA CAPITAL IMPROVEMENT PROGRAM FISCAL YEAR 2008-13 CITY OF ~' ; _ ,,,.., ~~--......mow „~- "'.,, ,; HOME CJF PELICAN ISLAND This Page Intentionally Left Blank 0 15~ CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2008-2013 SUNIlVIARY OF CAPITAL IMPROVEMENT PROJECTS POLICE DEPARTMENT Project Name FY 2007-08 FY 2008-09 FY 2009-10 FY 2010-11 FY 2011-12 FY 2012-13 Total Police Vehicle Replacement $385,000 $385,000 $385,000 $385,000 $385,000 $385,000 $ 2,310,000 ~ - • • ~~ - • $ 385,000 $ 38>,000 ~ 385,000 ~ 385,000 ~ 385,000 $ 385,000 $ 2,310,000 11 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2008-2013 CAPITAL IMPROVEMENT PROJECT DETAIL POLICE EPARTMENT Project Name: Funding Source• Justification: Project Costs: FY 07-08 $385,000 Police Vehicle Replacement Project Description: DST Police vehicle replacement plan. FY 07/08 -replace 10 high mileage, high maintenance vehicles from 2000, 2001, and 2002. FY 08/09 -replace 10 high mileage, high maintenance vehicles from 2003 and 2004. FY 09/10 -replace 10 high mileage, high maintenance vehicles from 2005. FY 10/11 -replace 10 high mileage, high maintenance vehicles from 2006. FY 11/12 -replace 10 high mileage, high maintenance vehicles from 2007and 2008. FY 12/13 -replace 10 high mileage, high maintenance vehicles from 2007and 2008. The price of a new police vehicle is estimated to be $38,500. Operating Impact: ($25,000) FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 $385,000 $385,000 $385,000 $385,000 $385,000 ($2S,ooo) ($2s,ooo) ($2s,ooo) 12 ($2s,ooo) ($2S,ooo) Project Total $2,310,000 ($lso,ooo) isq CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2008-2013 SUMMARY OF CAPITAL IMPROVEMENT PROJECTS PUBLIC WORKS DEPARTMENT Project Name FY 2007-08 FY 2008-09 FY 2009-10 FY 2010-11 FY 2011-12 FY 2012-13 Total .. ~ ~ ~ Riverview Park Upgrade $ 10,000 $ - $ - $ - $ - $ - $ 10,000 Barber Street Sports Complex Baseball Field Lighting - 230,000 - - - - 230,000 New Park - Azine Terrace - 50,000 - - - - 50,000 New Park -Keen Terrace - 50,000 - - - - 50,000 New Park -Barber St. & Acorn Terrace - - 50,000 - - - 50,000 New Park -Carnival & Periwinkle - - - 50,000 - - 50,000 New Park -Celtic & Crown - - - - 50,000 - 50,000 Division Total '~ 1 111 1 111 1 111 ~ 1 111 1 111 '~ • 1 111 1/4 Round Swale Rehab $ 250,000 $ 250,000 $ 250,000 $ 250,000 $ - $ - $1,000,000 Stormwater Drainage Project 568,444 - - - - - 568,444 Division Total ~U 13 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2008-2013 CAPITAL IMPROVEMENT PROJECT DETAIL PARKS AND RECREATION DIVISION Project Name: Funding Source• Justification: Riverview Park U rades Project Descri tion: Recreation Impact Fees -All Zones Upgrades include painting, fountain, irrigationsystem, and new turf. This is recommended by the Parks and Recreation Advisory Board. Project Costs: Project FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 Total $lo,ooo $o $a $o $o $o $lo,ooo Operating Impact: $0 $500 $500 $500 $500 $500 $2,500 Project Name: Funding Source: Justification: Project Costs: FY 07-08 $0 B.S.S.C. Baseball Li htin Project Descri tion: DST- Replace all frames and light fixtures on all four fields Current light fixtures are old and rusty and will become a safety hazard if not replaced Operating Impact: $0 Project FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 Total $230,000 $230,000 $0 $0 $0 $0 $0 $0 ., (~I CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2008-2013 CAPITAL IMPROVEMENT PROJECT DETAIL PARKS AND RECREATION DIVISION -CONTINUED Project Name: Funding Source: Justification: New Park - Azine Terrace Project Descri tion: Recreation Impact Fees The construction includes planting trees, fitness trail with stations, benches. The operating impact includes maintenance costs. This is based on Parks and Recreation Advisory Board's recommendation. Project Costs: FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 $0 $50,000 $0 $0 $0 $0 Operating Impact: $0 $500 $500 $500 $500 $500 Project Total $50,000 $2,500 Project Name: Funding Source• Justification: New Park -Keen Terrace Project Descri tion: Recreation Impact Fees The construction includes a walking trail, a playground pavilion, benches, and picnic tables. The operating impact includes maintenance costs. This is based on Parks and Recreation Advisory Board's recommendation. Project Costs: FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 $0 $50,000 $0 $0 $0 $0 Operating Impact: $0 $1,000 $1,000 $1,000 $1,000 $1,000 l~~ 15 Project Total $50,000 $5,000 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2008-2013 CAPITAL IMPROVEMENT PROJECT DETAIL PARKS AND RECREATION DIVISION -CONTINUED Project Name: Funding Source: Justification: New Park - Barbet St. Project Descri tion: Recreation Impact Fees Anew park at Barber Street and Acorn Terrace. The construction includes a dog park with fencing and a dog exercise trail. The operating impact includes regular maintenance costs. This is based on Parks and Recreation Advisory Board's recommendation. Project Costs: FY 07-08 FY 08-09 $0 $0 Operating Impact: $0 $1 Project FY 09-10 FY 10-11 FY 11-12 FY 12-13 Total $50,000 $0 $0 $0 $50,000 $1,000 $1,000 $1,000 $1,000 $4,000 Project Name: Funding Source: Justification: New Park -Carnival & Periwinkle Project Descri tion: Recreation Impact Fees Anew park at Carnival and Periwinkle. The construction includes a playground, a small pavilion, picnic tables, and benches. The operating impact includes regular maintenance costs. This is based on Parks and Recreation Advisory Board's recommendation. rroject costs: FY 07-08 FY 08-09 $0 $0 Operating Impact: $0 $0 Project FY 09-10 FY 10-11 FY 11-12 FY 12-13 Total $0 $50,000 $0 $0 $50,000 $0 $500 $500 $500 $1,500 16 Ilr3 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2008-2013 CAPITAL IMPROVEMENT PROJECT DETAIL PARKS AND RECREATION DIVISION -CONTINUED Project Name: Funding Source• Justification: Project Costs: New Park -Celtic & Crown Project Descri tion: Recreation Impact Fees The construction includes a playground, a small pavilion, picnic tables, and a walking trail. The operating impact includes regular maintenance costs. This is based on Parks and Recreation Advisory Board's recommendation. FY 07-08 FY 08-09 $0 $0 Operating Impact: $0 ll~~-P $0 FY 09-10 FY 10-11 $0 $0 $0 $0 17 Project FY 11-12 FY 12-13 Total $50,000 $0 $50,000 $500 $500 $1,000 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2008-2013 CAPITAL IMPROVEMENT PROJECT DETAIL STORMWATER DIVISION Project Name: Funding Source: Justification: 1/4 round swale Rehab Project Descri tion: Discretionary Sales Tax 1/4 round annual Swale rehabilitation project will allow the city to upgrade the current Swale system to allow for better drainage and keep the ants from allowing the grass to become overgrown and block the flow of water in the Swale. Project Costs: Project FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 Total $250,000 $250,000 $250,000 $250,000 $0 $0 $1,000,000 Operating Impact: $0 $0 $0 $0 $0 $0 $0 Project Name: Funding Source: Justification: Stonnwater Draina e Project Project Descri tion: Discretionary Sales Tax Stormwater Drainage issues. Project will be identified in FY 2007-08. Project Costs: FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 $568,444 $0 $0 $0 $0 $0 Operating Impact: $0 $0 $0 $0 $0 $0 18 Project Total $568,444 $0 ~~s CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2008-2013 SUMMARY OF CAPITAL IMPROVEMENT PROJECTS ENGINEERING DEPARTMENT Project Description FY 2007-08 FY 2008-09 FY 2009-10 FY 2010-11 FY 2011-12 FY 2012-13 Total Blossom Ditch Phase II $ 500,000 $ - $ - $ - $ - $ - $ 500,000 Easy St. Renovation 150,000 - - - - - 150,000 Street Repaving 95,000 120,000 120,000 120,000 150,000 150,000 755,000 Pedestrian Bridges ` 200,000 200,000 200,000 - - - 600,000 512 Corridor Improve. 279,528 - - - _ - 279,528 Indian River Dr./Main St. Project 500,000 - - - - - 500,000 Schumann & Barber Intersection - 1,500,000 - - - - 1,500,000 Powerline Road North - - 1,250,000 - - - 1,250,000 Sidewalk/Bike Paths - - 100,000 125,000 150,000 150,000 525,000 Division Total ~ ~ 1 111 1 111 111 11 111 ', 1 1 111 . 1 ~ ; IGlr l ~~ ~i CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2008-2013 CAPITAL IMPROVEMENT PROJECT DETAIL ENGINEERING Project Name: Funding Source: Justification: Project Costs: Blossom Ditch Phase II Project Descri tion: Discretionary Sales Tax There are two basic options to this project: (1) Clean, realign, and stabilize the entire ditch (distance of approximately 3000+ LF) or (2) Do so in sections. Phase II is to do the entire ditch. Blossom Ditch from Roseland Road westward to Gardenia Street has eroded into adjacent resident lots over the past 15 years and more and has required remedial action for some time. This project is address that. Project FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 Total $500,000 $0 $0 $0 $0 $0 $500,000 Operating Impact: $0 $0 $0 $0 $0 $0 $0 Project Name: Funding Source: Justification: Project Costs: Eas Street Project Descri tion: Local Option Gas Tax $150,000 The prospective plan is to widen and raise the mile-long street while improving the storrnwater drainage system and providing new sidewalks /bike paths. The existing Easy Street (approximately one mile long) is a two-lane main connection and collet street between Main Street and Sebastian Blvd. (CR-512). It is in advanced stages of deterioration frc traffic and the elements and requires comprehensive renovation. Raising and widening the existi roadway from 19 feet to 22 feet wide will enhance public safety and lesson periodic maintenance nee The project was started in FY 2006-2007. The additional funding from LOGT in FY 2007-2008 v bring the total project cost to $862,671 and will complete the project as planned. The total project 30.4% funded by LOGT and 69.6% funded by DST. FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 $150,000 $0 $0 $0 $0 $0 Operating Impact: $0 $0 $0 $0 $0 $0 20 Project Total $150,000 $0 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2008-2013 CAPITAL IMPROVEMENT PROJECT DETAIL ENGINEERING -CONTINUED Project Name: Funding Source: Justification: Street Pavin Project Descri tion: Local Option Gas Tax Annual street paving program: The Engineering and Public Works Departments regularly identify and prioritize City streets needing repaving. A rnnning list is kept of such streets. In some cases remediation requires recycling of existing asphalt as new base with a new overlay of asphalt on top. In other cases where the base is still in acceptable condition, only an new asphalt overlay is provided on top of the existing roadway. The City has approximately 150 miles of asphalt-paved streets that require periodic repaving due to deterioration from traffic and the elements. Funding is provided annually for the ongoin im lementation of this ro am. rro~ect costs: FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 $95,000 $120,000 $120,000 $120,000 $120,000 $150,000 Operating Impact: $0 $0 $0 $0 $0 $0 Project Total $725,000 $0 Project Name: Funding Source: Justification Pedestrian Brid es Project Descri tion: Discretionary Sales Tax Provide pedestrian bridges over waterways. Identify, prioritize, and provide needed improvements on an annual basis as funding allows. The City has at least four (4) existing locations where two-lane vehicle bridges cross over canal waterways that need additional parallel access-ways for pedestrians and bicycles. The current situation is seen as a safety hazard for pedestrians and bike-riders and can be alleviated by providing parallel pedestrian bridges separated from the roadways over the existing bridges. Project Costs: FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 $200,000 $200,000 $200,000 $0 $0 $0 Operating Impact: $0 $0 $0 $0 $0 $0 I ~8 21 Project Total $600,000 $0 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2008-2013 CAPITAL IMPROVEMENT PROJECT DETAIL ENGINEERING -CONTINUED Project Name: Funding Source: Justification: Project Costs: Project FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 Total $279,528 $0 $0 $0 $0 $0 $2,500 Operating Impact: $0 $500 $500 $500 $500 $500 $0 Project Name: Funding Source: Justification: 512 Corridor Project Descri tion: DST 37% Improve the 512 corridor through landscaping and pedestrian FDOT 63% amenties (crosswalks) at key intersections of Roseland Road, Barber St., Fleming St., Wimbrow Dr., Easy St., and Delaware Dr.. This project includes landscaping and the installation of 230 linear feet of concrete sidewalks that are 8 feet wide and 8 inches deep, impressed with a brick pattern at six (6) intersections. The landscaping will adhere to standards for both site triangle visibility requirements and clear recovery zone distance requirements. Trees have been selected by local experts and are suited for the soil conditions. The landscaping will enhance an area that is approximately 4 miles long and will be maintained in peipetui by City crews. Indian River Dr./Main Street Project Descri tion: Recreation Impact Fees Additional funding for the Community Redevelopment Agency Indian River Drive/Main Street project Project Costs: FY 07-08 $500,000 Operating Impact: $0 .dditional funding needed to complete the project. Project FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 Total $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 _= i CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2008-2013 CAPITAL IMPROVEMENT PROJECT DETAIL ENGINEERING -CONTINUED Project Name: Funding Source• Justification: Schumann & Barber Intersection Project Descri tion: Discretionary Sales Tax The comprehensive improvement to the Schumann /Barber Street intersection, particularly for east /west traffic on Barber and for south /north traffic south of the intersection on Schumann connecting with the unincorporated County area to the south. The Schumann /Barber intersection is a primary focal point for increasing traffic and congestion on the south side of the City and will continue to be a "choke-point" with increased population and growth The intersection needs comprehensive enlargement and renovation to handle both current and projected future traffic flow. Project Costs: FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 $0 $1,500,000 $0 $0 $0 Operating Impact: $0 $0 $0 $0 $0 Project FY 12-13 Total $0 $1,500,000 $0 $0 Project Name: Funding Source• Justification: Sidewalk/Bike ath Project Descri tion: Local Option Gas Tax Annual sidewalk/bikepath program: The City has a stated longterm objective to provide sidewalks and bikepaths throughtout the community. The program is funded on an annual basis and improvements are provided as funding allows. The roadway system within the City is predominantly characterized by two-lane asphalt-paved streets with stormwater swales on each side but with few sidewalks /bikeways. Adding sidewalks /bike paths on at least one side of major streets will increase traffic safety and enhance mobility for pedstrians and bike-riders. rro~ect ~;osts: FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 $0 $0 $100,000 $125,000 $150,000 $150,000 Operating Impact: $0 $0 $0 $0 $0 $0 /7C 23 Project Total $525,000 $0 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2008-2013 CAPITAL IMPROVEMENT PROJECT DETAIL ENGINEERING -CONTINUED Project Name: Funding Source: Justification: Project Costs: FY 07-08 Power Line Road North Project Descri tion: Developer Contribution - Design and construct approximately 1/2 mile of two-lane paved road $164,000 from the current end point of the paved Powerline North road at the DST $1,086,000 Ashbury project entrance southward to its connection with Sebastian Boulevard (CR-512). The connection on the south requires collaboration with Indian River County regarding the connection to CR-512 and with the IRC School Board regarding their property, facilities, and close-by existing entrance to the elementary school adjacent to that location. This project is along-planned connection between Main Street and CR-512 that will enhance traffic flow between CR-512 and the northern sector of the City that includes Main Street, the City Hall Comulex, US Post Office, and other significant destinations $0 Operating Impact: $0 FY 08-09 FY 09-10 FY 10-11 $0 $1,250,000 $0 $0 $0 $0 24 Project FY 11-12 FY 12-13 Total $0 $0 $1,250,000 $0 $0 $0 i~~ CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2008-2013 SUMMARY OF CAPITAL IMPROVEMENT PROJECTS GOLF COURSE Project Description FY 2006-07 FY 2007-08 FY 2008-09 FY 2009-10 FY 2010-11 FY 2011-12 Total New Clubhouse $ - $ - $ - $ - $1,000,000 $ - $ 1,000,000 ~ -' • "' • `~ - `~ - `~ - $ - $1,000,000 $ - $ 1,000,000 l 25 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2008-2013 CAPITAL IMPROVEMENT PROJECT DETAIL GOLF COURSE Project Name: )N~nding Source: Justification: New Club House Project Description: Golf Debt The estimated amount of $1,000,000 includes engineering plans, removal of existing building, the temporary facility, and all aspects o new construction. Project Costs: FY 07-08 $0 Operating .Impact: $0 FY 08-09 FY 09-10 FY 10-11 $0 $0 $0 $0 $0 $0 26 e cost of renovating existing golf shop, offices and restrooms and adding additional 1600 square f the existing building is approximately $700,000. This could prove to be non-cost effective due Feral reasons including plumbing and electrical issues, frame construction and evidence of termi i air conditioning issues. Staff recommends this project to be programmed in the plan after the G arse Bonds are paid off. Project FY 11-12 FY 12-13 Total $1,000,000 $0 $1,000,000 $0 $0 $0 i~3 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2008-2013 SUMMARY OF CAPITAL IMPROVEMENT PROJECTS AIRPORT Project Description FY 2007-08 FY 2008-09 FY 2009-10 FY 2010-11 FY 2011-12 FY 2012-13 Total Construct T-Hangars 800,000 - - - - - 800,000 Construct Perimeter Road - 800,000 - - - - 800,000 Construct Access Road - 800,000 - - - - 800,000 Construct Taxilanes - - - 800,000 - - 800,000 Construct Corporate Hangars - - - 600,000 - - 600,000 Construct Taxiway "C" - - - - - 2,325,000 2,325,000 ~~ - ~ • ~ - ~ ~ $ 800,000 $ 1,600,000 $ - $1,400,000 $ - $ 2,325,000 $ 6,125,000 / 7'f :, CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2008-2013 CAPITAL IMPROVEMENT PROJECT DETAIL AIRPORT Project Name: Funding Source: Justification: Construct T-Han ars Project Descri tion: FDOT 80% Private Contribution 20% In conjunction with T-Hanger FDOT funding from FY 07, this will provide for 28-32 new T-Hangers. More hangers are needed at the airport. 40 hangers were constructed in early 2004 that are operated b SheltAir. Those hangers are all leased with a 'waiting list' for prospective tenants. In an effort to serve the public demand for T-Hangers and to provide for an additional revenue stream to the airport, additional hangers are necessary. Project Costs: FY 07-08 FY 08-09 FY 09-10 FY 10-1 I FY 11-12 FY 12-13 $800,000 $0 $0 $0 $0 $0 Operating Impact: $0 $0 $0 $0 $0 $0 Project Total $800,000 $0 Project Name: Funding Source: Justification: Construct Access Road Project Descri tion: FDOT 80% Airport 20% Construct infrastructure improvements to include access road, water, sewer, and other utility additions. Project Costs: FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 $0 $800,000 $0 $0 $0 $0 Operating Impact: $0 $2,000 $2,000 $2,000 $2,000 $2,000 28 Future economic development projects require infrastructure improvements to be in-place prior to construction. This project will open up' vacant airport land for expansion. Project Total $ 800,000 $10,000 ~i CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2008-2013 CAPITAL IMPROVEMENT PROJECT DETAIL AIRPORT -CONTINUED Project Name: Funding Source: Justification: Construct Perimeter Road Project Descri tion: FDOT 80% Airport 20% Build an'inside-the-fence' perimeter road. Infrastructure road access is necessary for security enhancement and to complement the Access Road project that is for economic development Project Costs: FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 $0 $800,000 $0 $0 $0 $0 Operating Impact: $0 $2,000 $2,000 $2,000 $2,000 $2,000 Project Total $800,000 $10,000 Project Name: Funding Source: Justification: Construct Co orate Han ars Project Descri tion: FDOT 80% Airport 20% Build'Corporate Hangers' To support forecast increased aviation demand and to provide for airport economic self-sufficiency additional hanger space is necessary. These hangers are to house twin and large single engine aircraft. Project Costs: FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 $0 $0 $0 $600,000 $0 $0 Operating Impact: $0 $0 $0 $0 $0 $0 \i ~~ 29 Project Total $600,000 $0 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2008-2013 CAPITAL IMPROVEMENT PROJECT DETAIL AIRPORT -CONTINUED Project Name: Funding Source• Justification: Construct Taxilanes Project Descri tion: FDOT 80% Airport 20% Construct 2 taxilanes into north infield. 2002 Airport Master Plan calls for additional taxilanes to support forecast aviation development in port infield area. Project Costs: FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 $0 $0 $0 $800,000 $0 Operating Impact: $0 $0 $0 $0 $0 Project FY 12-13 Total $0 $800,000 $0 $0 Project Name: Funding Source: Justification: Construct Taxiwa C Project Descri tion: FAA 96.7742% Construct Taxiway FDOT 1.6129% Airport 1.6129% nary R/W 4-22 needs to have afull-length parallel taxiway. Addition of this taxiway will eliminatE need to 'back taxi' on any portion of R/W 4-22. This will enhance safety and the ability of th< iary runway to accommodate more aircraft. Project Costs: Project FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 Total $0 $0 $0 $0 $0 $2,325,000 $2,325,000 Operating Impact: $0 $0 $0 $0 $0 $0 $0 30 i~~ ~~8 City of Sebastian, Florida ~~~~~~~ ~~~ T~~~ ~ ~T~ ~ AGENDA TRANSMITTAL Agenda No. Subject: Amended Charter Officer Contracts Date Submitted: 8/16/07 For Agenda of: 8/22/07 SUMMARY: Council has determined that it should change the system for Charter Officer evaluations. Since each of the employment contracts for the Charter Officers contained specific provisions setting forth when their respective evaluations would be performed, the contracts would need to be amended to accommodate the desires of Council. Each of the Charter Officers has agreed to the contract modification. RECOMMENDED ACTION: Move to authorize execution of the following: SECOND AMENDMENT TO EMPLOYMENT AGREEMENT for City Attorney FIRST AMENDMENT TO EMPLOYMENT AGREEMENT for City Clerk and FIRST AMENDMENT TO EMPLOYMENT AGREEMENT for City Manager REVIEWED BY CITY CLERK: AUTHORIZED PLACEMENT ON AGENDA BY CI MANAGER: 1~9, ~~v SECOND AMENDMENT TO EMPLOYMENT AGREEMENT This agreement between the CITY OF SEBASTIAN, a Florida municipal corporation, and RICH STRINGER, amends that certain EMPLOYMENT AGREEMENT between the parties dated October 26,1998 (hereinafter called the "AGREEMENT") and provides that IN AND FOR CONSIDERATION of the mutual benefits provided herein and the continuation of the consideration of the AGREEMENT, the receipt and sufficiency of which is hereby acknowledged by the parties, it is agreed: 1. Section IV of the AGREEMENT is amended to read as follows: 1. Evaluation -Upon completion of the first six (6) month period of employment, Mr. Stringer shall be reviewed by the City Council as to his performance. Thereafter, City Council shall conduct its evaluation of Mr. Stringer's performance at a public meeting in June. The City Council may as appropriate increase the salary and benefits of Mr. Stringer in a manner consistent with his performance evaluation. A determination of the City Council not to grant a merit increase in Mr. Stringer's salary or benefits shall not constitute a breach of this Agreement. Any such increases in salary or benefits shall be at the sole discretion of City Council. 2. Cost of Living and Generalized Increases ~A4 - Mr. Stringer shall receive cost-of--living or any such similar generalized increases in salary and benefits rs consistent with those provided to other full-time ~ re ar employees of the City. 2. All remaining items of the AGREEMENT, shall continue in full effect. AGREED to this day of August, 2007. CITY OF SEBASTIAN, FLORIDA ATTEST: By: Andrea Coy, Mayor Sally A. Maio, MMC City Clerk Employee: Rich Stringer 181 ~8~ FIRST AMENDMENT TO EMPLOYMENT AGREEMENT This agreement between the CITY OF SEBASTIAN, a Florida municipal corporation, and SALLY A. MAIO, amends that certain EMPLOYMENT AGREEMENT between the parties dated October 25, 2000 (hereinafter called the "AGREEMENT") and provides that IN AND FOR CONSIDERATION of the mutual benefits provided herein and the continuation of the consideration of the AGREEMENT, the receipt and sufficiency of which is hereby acknowledged by the parties, it is agreed: 1. Paragraph 12 of the AGREEMENT is amended to read as follows: 12. Evaluation -Upon completion of the first (12) month period of employment Mr. Maio shall be reviewed by the City Council as to her performance. ~s Thereafter, the City Council shall ~e conduct its evaluation of Ms. Maio's performance at a public meeting in June. The City Council ~ may as appropriate increase the salary and benefits of Ms. Maio in a manner consistent with her performance evaluation. A determination of the City Council not to grant a merit increase in Ms. Maio's salary or benefits shall not constitute a breach of this Agreement Any such increases in salary or benefits shall be at the sole discretion of City Council. 2. Paragraph 13 of the AGREEMENT is amended to read as follows: 13. Cost of Living and Generalized Increases - Ms. Maio shall receive cost-of--living or any such similar generalized increases in salary and benefits rs consistent with those provided to other full-time re ular employees of the City. 3. All remaining items of the AGREEMENT shall continue in full effect. AGREED to this day of August, 2007. CITY OF SEBASTIAN, FLORIDA By: Andrea Coy, Mayor ATTEST: Jeanette Williams, Deputy City Clerk Approved as to form and legality for Reliance by the City of Sebastian only: Rich Stringer, City Attorney Employee: Sally A. Maio i~3 i~~ FIRST AMENDMENT TO EMPLOYMENT AGREEMENT This agreement between the CITY OF SEBASTIAN, a Florida municipal corporation, and ALFRED A. MINNER, III, amends that certain EMPLOYMENT AGREEMENT between the parties dated April 25, 1995 (hereinafter called the "AGREEMENT") and provides that IN AND FOR CONSIDERATION of the mutual benefits provided herein and the continuation of the consideration of the AGREEMENT, the receipt and sufficiency of which is hereby acknowledged by the parties, it is agreed: 1. Paragraph 14 of the AGREEMENT is amended to read as follows: 14. Evaluation -Upon completion of the first six (6) month period of employment, Mr. Minner shall be reviewed by the City Council as to his performance. If Mr. Minner's (6) month performance review is Satisfactory or above, he shall receive a 5% increase. Thereafter, ~e~; the City Council shall conduct its evaluation of Mr. Minner's performance at a public meeting in June. The City Council ~ may as appropriate increase the salary and benefits of Mr. Minner in a manner consistent with his performance evaluation. A determination of the City Council not to grant a merit increase in Mr. Minner's salary or benefits shall not constitute a breach of this Agreement. Any such increases in salary or benefits shall be at the sole discretion of City Council. 2. Paragraph 15 of the AGREEMENT is amended to read as follows: 15 Cost of Living and Generalized Increases - Mr. Minner shall receive cost-of--living or any such similar generalized increases in salary and benefits rs consistent with those provided to other full-time reg lar employees of the City. 3. All remaining items of the AGREEMENT shall continue in full effect. AGREED to this day of August, 2007. CITY OF SEBASTIAN, FLORIDA By: Andrea Coy, Mayor Approved as to form and legality for Reliance by the City of Sebastian only: Rich Stringer, City Attorney ATTEST: Sally A. Maio, MMC City Clerk Employee: Alfred A. Minner, III Ifi5 / ~G~ City of Sebastian, Florida ~~~~ ~~~ T~ ~ ~ ~~ AGENDA TRANSMITTAL Agenda No. ~ , (~ Subject: Evaluation procedure for Charter Officers; Date Submitted: 8/16/07 Resolution R-07-31 For Agenda of: 8/22/07 SUMMARY: Council has determined that it should change the system for Charter Officer evaluations, and wants to formalize this policy. Resolutions are the preferred method for formalizing administrative policies directed to personnel procedures. Each of the Charter Officers has agreed to the contract modifications necessary to conform their employment agreement to the policy adopted herein. RECOMMENDED ACTION: Move to approve Resolution R-07-31 REVIEWED BY CITY CLERK: AUTHORIZED PLACEMENT ON AGENDA BY CI MANAGER: ~? !88 RESOLUTION NO. R-07-31 A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, PROVIDING FOR PROCEDURES FOR CHARTER OFFICER EVALUATIONS; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, City Council deems it appropriate to set goals for its Charter officer and conducts its review in the public. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, as follows: SECTION 1. CHARTER OFFICER GOAL SETTING. City Council shall bi-annually set and review goals and objectives for the -City Manager, City Attorney and City Clerk at public City Council meetings in January and in July. SECTION 2. CHARTER OFFICER EVALUATION PROCEDURES. City Council shall receive evaluation forms for the City Manager, City Attorney and City Clerk as well as the current cost of living adjustment percentage being provided to the Communications Workers of America (CWA) from Human Resources staff by May 1 Sc of each year. Subsequent to receipt of information provided as set out above, each City Council member shall prepare an evaluation for the City Manager, City Attorney and City Clerk by using the forms provided or by writing a narrative or in whatever form each deems appropriate. Each City Council member shall also conduct an oral interview with each of the Charter Officers on an individual basis prior to meeting in public for a final evaluation. City Council shall conduct a Special Meeting in June of each year to publicly evaluate and act upon any merit increases for the City Manager, City Attorney and City Clerk. SECTION 3. CONFLICT. All resolutions or parts of resolutions in conflict herewith are hereby repealed. SECTION 4. EFFECTIVE DATE. This Resolution shall take effect upon its adoption. The foregoing Resolution was passed for adoption by Council Member , was seconded by Council Member ,and upon, being put to a vote, the vote was as follows: Mayor Andrea Coy Vice Mayor Sal Neglia Council Member AI Paternoster Council Member Dale Simchick Council Member Eugene Wolff The Mayor thereupon declared this Resolution duly passed and adopted this 22nd day of August 2007. I~S9 ~9(~ ATTEST: Sally A. Maio, MMC City Clerk (SEAL) Approved as to Form and Content for Reliance by the City of Sebastian Only: Rich Stringer, City Attorney CITY OF SEBASTIAN, FLORIDA gy: Andrea Coy, Mayor 2 Ctrl a r' JJ~r~~J~1~ { ~` ~ '--- HOME OF PELICAN LSIAND City of Sebas#ian 1225 Main Street Sebastian, Florida 32958 Agenda No: d7.07Z ) Resolution No. R-07-32 -Council Meeting rocedures -Repeals Department Ori ' : Cit Cler Attorne R City Attorney Date Submitted: 8/16/07 City n er For Agenda of: 8/22/07 Exhibits: x-o7-32 SUMMARY STATEMENT City Council met in a retreat workshop on July 28, 2007 to discuss various issues which included meeting procedures and formulated some good ideas for organizing the agenda and meeting process. Because City Council cannot take action at workshops, City Council, on August 8, 2007 made formal motions on many of the issues discussed and directed that the procedures be brought back in the form of a resolution, which by its adoption, will repeal and replace current procedures R-07-18. I offered to draft the resolution and with the concurrence of the City Attorney began the attempt. Because of the number of changes, I found it nearly impossible to draft it in legislative format. After discussing it with the City Attorney, and looking over the current procedures resolution which for many years had been patchworked and needed some cleaning in other areas to put provisions in line with how we were actually doing things, we decided it could not be done legislatively and we would provide you with a brand new resolution. In front of you is a new procedures resolution R-07-32 which was a joint effort of the City Clerk and City Attorney which includes some cleanup issues, adds the new procedures you directed, and provides an agenda format and guidelines as an exhibit. We hope this resolution accurately reflects your wishes. RECOMMENDED ACTION Review, amend at Council's discretion, and adopt Resolution No. R-07-32 establishing new Council meeting procedures. ,~q ~R~ RESOLUTION NO. R-07-32 A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, REPEALING RESOLUTION NO. R-07-18; ESTABLISHING THE DATES AND. TIMES FOR CITY COUNCIL MEETINGS AND WORKSHOPS; ADOPTING ROBERTS RULES OF ORDER; PROVIDING FOR PROCEDURES FOR AGENDA PREPARATION, AGENDA FORMAT, AGENDA MODIFICATIONS, PUBLIC INPUT, PUBLIC HEARINGS, AND VERBATIM TRANSCRIPTS; PROVIDING FOR REPEAL OF RESOLUTIONS OR PARTS OF RESOLUTIONS IN CONFLICT HEREWITH; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Council of the City .of Sebastian, Indian River County, Florida, believes it to be in the best interest of the citizens of Sebastian to provide clear direction to establish Council meeting times and dates and provide for conduct of City Council meetings; and WHEREAS, the City Council of the City of Sebastian, Indian River County, Florida, conducted a workshop at which Council meeting procedures were discussed at length; and WHEREAS, City Council reached a consensus at a regular meeting to adopt various new procedures to effect more streamlined and organized meetings. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, as follows: SECTION 1. CITY COUNCIL MEETING DATE AND TIME. A. Regular Meetings: Regular Meetings shall be held on the second and fourth Wednesday of each month at 7:00 p.m. and shall adjourn at 10:30 p.m. unless extended by a majority vote of City Council members present. All unfinished business at adjournment shall be carried to the beginning of the next Regular City Council meeting unless, prior to the agenda deadline for that next meeting, items are placed on a special meeting agenda. B. Workshops: Workshops, when necessary, may be held prior to Regular Meetings or on the first and third Wednesdays of the month no earlier than 5:00 p.m. and shall adjourn no later than 10:30 p.m. All unfinished business at adjournment shall be carried to the beginning of the next scheduled workshop. C. Special Meetings for Other Purposes: Special meetings for purposes other than quasi judicial hearings may be called in accordance with the Charter of the City of Sebastian and shall begin no earlier than 5:00 p.m. Special meetings shall adjourn at 10:30 p.m. D. Quasi judicial Hearings: Quasi judicial hearings, when anticipated to be lengthy, may be conducted at special meetings called in accordance with the Charter for such purpose on the first and third Wednesday of the month or may be placed on a regular meeting agenda at the discretion of the City Manager. E. Extension of Adjournment Time. A meeting may be extended beyond the time set for adjournment by a majority vote of City Council members present. A motion to extend the ~q3 meeting time shall be made only once during the meeting and the motion shall be for no more than a thirty (30) minute extension. SECTION 2. NO SUBSTANTIVE DECISIONS AT WORKSHOPS. At workshops, matters may be discussed and placed on an appropriate City Council meeting agenda for formal action. Substantive decisions shall not be made at workshops. SECTION 3. ROBERTS RULES OF ORDER ADOPTED. The City Council will follow Roberts Rules of Order, Newly Revised, 810th Edition, published by Scott, Foresman as a general guideline in the conduct of all meetings and workshops. Failure to follow said rules shall not affect the validity of any action taken. The City Council recognizes Robert Rules of Order are .not applicable to every procedural matter governing a public official in the State of Florida. Each Council Member must vote on all motions unless a Council Member has a conflict of interest. A Council Member may make a motion, second a motion or participate in discussion on a motion without relinquishing the chair. Members of Council have the exclusive right to raise questions of procedure or a point of order to the Chair and have the Chair rule on the procedure or point of order. Any member of Council may appeal the decision of the Chair to the entire Council. SECTION 4. AGENDA SUBMITTAL DEADLINE AND PREPARATION. The City Manager is directed to prepare agendas for all City Council meetings. Documentation for items on agendas must be submitted to the City Clerk not later than noon on the Thursday preceding the respective meeting to expedite the preparation of agenda packets. SECTION 5. AGENDA MODIFICATION. City Council, by a unanimous vote of its members present, may modify the agenda to add an additional agenda item,. or move an item on the agenda and, in such event, an individual who wishes to address City Council with respect to the new agenda item, shall be afforded a reasonable opportunity to address City Council on such new agenda item. SECTION 6. AGENDA FORMAT AND GUIDELINES FOR REGULAR MEETINGS. The general format and guidelines for Regular City Council meeting agendas shall be in the form attached hereto as Exhibit "A". However, Council may change the order of agenda headings by majority vote without need of amending this Resolution. Any public presentations allowed shall be placed under Public Input or New Business, unless at the discretion of the City Manager or the majority of Council an item is considered an emergency or timely matter. SECTION 7. ORDER FOR PUBLIC HEARINGS (OTHER THAN QUASI-JUDICIAL) BEFORE CITY COUNCIL. The order for public hearings (other than quasi judicial) before City Council is as follows: A. Order of Business: 1. Chairperson shall announce the opening of the public hearing. 2. Where applicable, City Attorney shall read the Ordinance or Resolution by title unless the City Charter, Code of Ordinances and/or Florida Statutes requires more than the title be read. ~q~ 2 3. Chairperson, if appropriate, shall announce the rules that apply to the hearing. 4. City staff shall make a presentation, comments and preliminary recommendation, if any. 6. Applicant presentation, if necessary. 5. Public input. 6. City staff final comments and recommendation, if any. 7. Chairperson closes hearing unless hearing continuation granted by the affirmative vote of three Council members. B. Continuance of Public Hearing. City Council may continue a public hearing unless a continuance would violate City Charter, City Code, State or Federal law. A public hearing may be continued to a time certain that the hearing will be re-opened and shall be stated in the record, or a continuance may be indefinite and subject to being renoticed. City Council- may defer action on a matter and continue the public hearing for receipt of written comments on the matter. C. Deferring Decision on Merits. City Council may defer a decision on the merits of any matter pending as a result of a public hearing. SECTION 8. PROCEDURES FOR PUBLIC INPUT. A. Where Permitted on Council Meeting Agendas. 1. Regular Meetings. Public input is allowed under Consent Agenda, Public Hearings, Unfinished Business, New Business, and Public Input. Public input is not allowed under the headings of Proclamations, Awards, Brief Announcements (except for individuals giving or accepting proclamations or awards); Committee Reports and Appointments (except for committee members giving reports and applicants being interviewed for committee appointments); and City Council or Charter Officer Matters. Council may, by majority vote, call upon an individual to provide input if desired. 2. Workshops and Special Meetings. At workshops and special meetings, public input is limited to the item on the agenda. B. Procedures for All Public Input. 1. Time Limit. Individuals who wish to address the City Council on any agenda items where public input is permitted on agendas are allowed five minutes to speak on that item, however, City Council may extend or terminate an individual's time by majority vote of Council members present. 2. Input Directed to Chair. Speakers shall address the City Council immediately prior to City Council deliberation of the agenda item and all input shall be directed to the Chair, unless answering a question of a member of City Council or City staff. Individuals shall not address City Council after commencement of City Council deliberation on an agenda item after public input has concluded, provided, however, the Mayor and members of City Council may recall an individual to provide additional information or to answer questions. ~~ 3. Certain Remarks Prohibited. Personal, impertinent, and slanderous remarks, political campaigning and applauding are not permitted and may result in expulsion from the meeting. The Chair shall make determinations on such remarks, subject to the repeal provisions below. C. Chair to Control Meeting. In controlling the meeting during public input, the Chair will take the following actions: 1. First Offense -verbal warning to move on. . 2. Second Offense -offender is directed to be seated. 3. Third Offense (refusal to be seated or other disruptive acts) - offenderwill be asked to leave the premises. D. Appealing Decisions of Chair. Any member of Council may appeal the decision of the Chair to the entire Council. A majority vote of City Council shall overrule any decision of the Chair. E. Public Input. The heading on Regular Meeting agendas "Public Input° provides an opportunity for individuals to bring new information or requests to City Council not otherwise on the prepared agenda. Individuals are asked to attempt to resolve matters with staff prior to meetings. Individuals are asked to provide copies of material for Council one week prior to the meeting if they intend to refer to specific material. City Council will not debate an issue during Public Input but may by consensus direct a Charter Officer in regard to the item if necessary or place a requested item on a future agenda. SECTION 9. VERBATIM TRANSCRIPTS OF CITY COUNCIL MEETINGS. Any person who decides to appeal any decision made by the city council with respect to any matter considered at any meeting or hearing will need a record of the proceedings and may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be heard, in accordance with 286.0105 Florida Statutes. The City Clerk's office is not required to prepare verbatim transcripts or parts of any minutes of City Council meetings unless City Council, by majority vote, directs verbatim transcripts for any parts of any minutes it deems necessary and proper for conduct of internal affairs of city. SECTION 10. RULES AS GUIDELINES. It is intended that the rules set forth in this Resolution merely provide a guideline for the effective operation of the business meetings of City Council, and no rights are bestowed upon any parties by the adoption of these rules. A. Suspension of Rules. Any provisions of this Resolution may be suspended for good cause by the affirmative vote of at least three Council members. The good cause shall be stated on the record. B. Failure to Follow Rules. If City Council fails to strictly abide by any provision of this Resolution, such failure shall not invalidate action taken by City Council or staff. SECTION 11. CONFLICT. All resolutions or parts of resolutions in conflict herewith are hereby repealed, including Resolution No. R-07-18. i9L~ SECTION 12. EFFECTIVE DATE. This Resolution shall take effect upon its adoption. The foregoing Resolution was passed for adoption by Council Member was seconded by Council Member ,and upon, being put to a vote, the vote was as follows: Mayor Andrea Coy Vice Mayor Sal Neglia Council Member AI Paternoster Council Member Dale Simchick Council Member Eugene Wolff The Mayor thereupon declared this Resolution duly passed and adopted this 22nd day of August 2007. CITY OF SEBASTIAN, FLORIDA ATTEST: Sally A. Maio, MMC City Clerk (SEAL) Approved as to Form and Content for Reliance by the City of Sebastian Only: Rich Stringer, City Attorney By: Andrea Coy, Mayor l~ EXHIBIT "A" SEBASTIAN CITY COUNCIL REGULAR MEETING AGENDA FORMAT AND GUIDELINES 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. MOMENT OF SILENCE 4. READING OF CIVILITY PLEDGE We will be respectful of one another even when we disagree. We will direct all comments to the issues. We will avoid personal attacks. 5. ROLL CALL 6. AGENDA MODIFICATIONS Modifications and additions require unanimous vote of City Council members. Deletions do not apply. 7. PROCLAMATIONS, AWARDS. BRIEF ANNOUNCEMENTS This item is for presentations of proclamations, certificates and awards, and brief timely announcements by Council and Staff. No public input or action under this heading. 8. CONSENT AGENDA All items on the consent agenda are considered routine and will be enacted by one motion. There will be no separate discussion of consent agenda items unless a member of City Council so requests; in which event, the item will be removed and acted upon separately. If a member of the public wishes to provide input on a consent agenda item, he/she should request a Council Member to remove the item for discussion prior to start of the meeting or by raising his/her hand to be recognized. 9. COMMITTEE REPORTS & APPOINTMENTS City committee reports and Council Member regional committee reports. No public input or action except for City committee member nominations and appointments under this heading. 10. PUBLIC HEARINGS Procedures for Public Hearings: Mayor opens hearing Attorney reads title Applicant presentation if necessary Staff presentation Public input Staff summation Mayor closes hearing Council action 11. UNFINISHED BUSINESS 12. NEW BUSINESS 13. PUBLIC INPUT Public Input is five minutes, however, it can be extended or terminated by a majority vote of Council members present. 14. CITY ATTORNEY MATTERS 15. CITY MANAGER MATTERS 16. CITY CLERK MATTERS 17. CITY COUNCIL MATTERS 18. ADJOURN (All meetings shall adjourn at 10:30 pm unless extended for up to one half hour by a majority vote of City Council) X98 ~~ y:TM ~~ HpME OF PELICAN IS!lWI1 CITY OF SEBASTIAN AGENDA TRANSMITTAL Subject: Art Festival Agenda No. ~`~, (J ~ Ap rove r Submittal by: Department Origin: City Manager ' Finance Direct City Attorney: ' e City Manager City Clerk: \;~~}'~ Date Submitted: 8/16/07 For Agenda of: 8/22/07 Exhibits: Sebastian River Fine Art and Music Festival Agreement EXPENDITURE REQUIRED: AMOUNT BUDGETED: APPROPRIATION REQUIRED: SUMMARY Attached is the Sebastian River Fine Art and Music Festival, Inc., Agreement as amended at the August 8, 2007, Regulaz City Council Meeting. RECOMNNII;NDED ACTION Please act accordingly ~~R ZOo JOINT PROJECT AGREEMENT FOR FINE ARTS AND MUSIC FESTIVAL THIS AGREEMENT entered into-this day of August, 2007 between the CITY OF SEBASTIAN, a Florida municipal corporation (hereinafter called "CITY"), and the SEBASTIAN RIVERFRONT FINE ARTS AND MUSIC FESTIVAL, INC., 1125 US Highway 1, Suite B, Sebastian, FL 32958 (hereinafter called "SKEANE"), provides that: WHEREAS, CITY founded and has hosted a Fine Arts and Music Festival featuring a juried art show and musical entertainment along the Riverfront during winter for the six years; and WHEREAS, SKEANE agrees to sponsor and organize the Event, and CITY desires for SKEANE do so; and WHEREAS, the parties hereby set forth the obligations and privileges of involved in nurturing this valued relationship; THEREFORE, IN AND FOR CONSIDERATION of the mutual benefits and promises provided herein, the sufficiency of which is hereby acknowledged by the parties, it is agreed: 1. The parties shall cooperate in organizing and conducting the Fine Art and Music Festival during the winter season for the next two years beginning with the winter of 2007/2008 and continuing through winter 200812009. The specific dates of the festival shall be coordinated between SKEANE and the City Manager. 2. SKEANE, with the aid and assistance of necessary City personnel, shall organize and administrate all activities and events for said Festival in compliance with all applicable ordinances, statutes, health codes. and other governmental regulations and subject to the safety controls of the Sebastian Police Department, Fire Marshall and Health Department. 3. Said Event shall entail, at a minimum, a juried art show, a food and drink court that can include beer and/or wine service, and live musical entertainment over a two day period in Riverview Park, with such additional events as is determined by the SKEANE in consultation with CITY to be feasible. Indian River Drive shall be closed in the vicinity of the Park at such times and locations as determined at the reasonable discretion of the City Manager, following notification to businesses within 500 feet of a closed segment. 20~ 4. SKEANE shall meet with representatives of the office of the City Manager during the City budget preparation cycle and assist in establishing a budget for the obligations of the City under the terms of this agreement. 5. CITY shall provide law enforcement personnel as deemed advisable by the Chief of Police throughout the Event including, at a minimum, an officer to be specifically assigned to duty at Riverview Park for overnight security on the Saturday evening of the Event. 6. CITY shall provide personnel to supervise and assist in maintaining the Pazk and grounds, including trash removal and insect control, beginning with pre-event set-up through post-event breakdown. Additionally, CITY shall provide all electric power required for the Event. 7. CITY shall provide three half-page ads in newspapers published in Indian River County as designated by SKEANE, and advertising in the TGIF section of Florida Today. 8. SKEANE shall have the right to rent concession booths in Riverview Park and the closed portion of the Indian River Drive right-of--way as part of the Festival, and shall be entitled to all proceeds from said concession activities. 9. SKEANE shall organize fund-raising and otherwise have full financial responsibility for funding the Event. 10. At the end of the fiscal year for SKEANE, the organization shall file a financial statement with the office of the City Clerk. 11. SKEANE agrees to indemnify, defend and hold CITY harmless from any and all claims of any nature brought by SKEANE 's members or agents in the course of performing SKEANE 's obligations under this Agreement, or from any claims by any persons arising from or damages incurred by the CITY from the actions of SKEANE 's members or agents whatsoever arising from the exercise of the privileges and obligations set forth hereunder. 12. CITY agrees to indemnify, defend and hold SKEANE harmless from any and all claims of any nature brought by CITY's employees or agents in the course of performing CITY's obligations under this Agreement, or from any claims by any persons arising from the wrongful acts of CITY's employees or agents whatsoever arising from the exercise of the privileges and obligations set forth hereunder. Nothing herein shall be deemed a waiver of sovereign immunity. zoz 13. The sponsorship and organizational duties under this agreement shall not be assignable without the formal written consent of the City Council. AGREED to on the date first set forth above. CITY OF SEBASTIAN SEBASTIAN RIVERFRONT FINE ARTS AND MUSIC FESTIVAL, INC. Al Minner, City Manager ATTEST: Sally A. Maio, MMC City Clerk (Seal) By: Its: Approved as to form and legality for reliance by the City of Sebastian only: Rich Stringer, City Attorney Zp3 20~ tT[Y OF ~. ~~'~, of Peuca~r _rs~wn AGENDA TRANSMITTAL Subject: Airport Layout Plan Update by: Manager Agenda No. ~ ~ , d ~ ~' Department Origin: unic'pal Airport Joseph Griffin ' ~~--• Finance Direct ai rancis ? City Clerk: Ms. Sally Maio City Attorney: Mr. Richard Stringer Date Submitted: August 16, 2007 For Agenda of: August 22, 2007 Exhibits: 1. FAA Grant Agreement (Draft); 2. Application for Federal Assistance; 3. Recommendation for Award EXPENDITURE AMOUNT BUDGETED: APPROPRIATION REQUIRED: -0- -0- REQUIRED: -0- SUMMARY On May 23, 2007, the Sebastian City Council approved a Resolution (R-07-20) authorizing a Joint Participation Agreement with the Florida Department of Transportation (FDOT) for an Airport Layout Plan Update (ALP). This project would involve up to 95% participation from the FAA, up to 2.5% participation from the FDOT, and the remaining participation by the Sebastian Municipal Airport. On May 23, 2007, the Sebastian City Council approved .funding the Sebastian Airport `match' of $3,125. That represented 2.5% of the estimated $125,000 cost of the ALP update. In the interim period airport staff has entered into negotiations with the airport engineering consultant, LPA Group, Inc. The results are that the ALP update can be contracted for $33, 262 instead of the original estimated $125,000. Therefore, Sebastian Municipal Airport's obligation will be $l, 008 vice the $3,125 originally approved on May 23, 2007. The last Master Plan Update for Sebastian Airport was completed in March 2002. The FDOT and the FAA will not participate in the funding of future proj ects if those prof ects are not explained, and presented, on an acceptable planning submission. Since numerous changes have taken place at the airport since the last Master Plan Update, it is prudent to include future project possibilities and completed projects/changes in an airport update. RECOMMENDED ACTION 1. Move to approve Resolution R-07-39 authorizing a Grant Agreement the FAA and the City of Sebastian for an Airport Layout Plan Update. 2. Award the Contract for the Airport Layout Plan Update to the LPA Group, Inc. ~~~ 20~ ~~ RESOLUTION NO. R 07-39 A RESOLUTION OF THE CITY OF SEBASTIAN, FLORIDA, AUTHORIZING CITY MANAGER TO EXECUTE GRANT AGREEMENT WITH FEDERAL AVIATION ADMINISTRATION FOR AIRPORT LAYOUT PLAN UPDATE; PROVIDING FOR CONFLICT AND EFFECTIVE DATE. WHEREAS, under Resolution R-07-20 the City Council approved execution of a Joint Participation Ageement with FDOTfor an Airport Layout Plan update; and WHEREAS, said ageement anticipated the award of a 95% gant from the federal Aviation Administration, and said gant has now been awarded; NOW THEREFORE, BE TT RESOLVED BY THE COUNCH. OF THE CITY OF SEBASTIAN, as follows: Section 1. AUTHORIZATION. The City Manager or his designee is hereby authorized to execute the attached GRANT AGREEMENT with the federal aviation Administration for Project No. 3-12-0145-006-2007 on behalf of the City. Section 2. CONFLICTS. herewith are hereby repealed. All resolutions or parts of resolutions in conflict Section 3. EFFECTIVE DATE. This resolution shall take effect immediately. The foregoing Resolution was moved for adoption by Councilmember The motion was seconded by Councihnember and, upon being put into a vote, the vote was as follows: Mayor Andrea Coy Vice-mayor Sal Neglia Councilmember Al Paternoster Councilmember Dale Simchick Councilmember Eugene Wolff The Mayor thereupon declared this Resolution duly passed and adopted this 22°d day of August, 2007. CITY OF SEBASTIAN, FLORIDA By: ATTEST: Sally A. Maio, MMC City Clerk Mayor Andrea Coy Approved as to form and legality for reliance b the City of Sebastian only: Rich S rimer, Ci Att ev 20~ HUV-13-~'bb'f ~~ GRANT AGREEMENT U. S. DepanYnent of Transportation Federal Aviation Administration r ._. ,~~, Date of Offer: [Current Date] {~ ~ 1~ ~~w U, Project Number: 3-12-0145-006-2007 Recipient: City of Sebastian (Herein called Sponsor) Airport Sebastian Municipal Airport OFFER THE FEDERAL AVIATION ADMINISTRATION, FOR AND ON BEHALF OF THE UNITED STATES, HEREBY OFFERS AND AGREES to pay, as the United States' share, ninety-five percent (95%) of the allowable costs incurred in accomplishing the project consisting of the following: "Airport Layout Plan Update " as more particularly described in the Project Application dated August 12, 2007. The maximum obligation of the United States payable under this Offer shall be $31,423 for planning. This offer is made in accordance with and for the purpose of carrying out the applicable provisions of the Federal Aviation Act of 1958, as amended, codified at Title 49 of the United States Code. Acceptance and execution of this offer shall comprise a Grant Agreement, as provided by Title 49 of the United States Code, constituting the contractual obligations and rights of the United States and the Sponsor. ' ., , , fJ ~~, u' UNITED STATES OF AMERICA u U LI " FEDERAL AVIATION ADMINISTRATION Manager, Airports District Office SPECIAL CONDITIONS -NONE- ACCEPTANCE The Sponsor agrees to accomplish the project in compliance with the terms and conditions contained herein and in the document "Terms and Conditions of Accepting Airport Improvement Program Grants" dated March 29, 2005. Executed this _ day of , 20_ (Seal} Name of Sponsor Attest Signature of Sponsor's Designated Official Representative Title CERTIFICATE OF SPONSOR'S ATTORNEY I ,acting as Attorney for the Sponsor do hereby certify' That in my opinion the Sponsor is empowered to enter into the Foregoing Grant Agreement under the laws of State of Florida. Further, I have examined the foregoing Grant Agreement, and the actions taken by said Sponsor relating therete, and find that the acceptance thereof by said Sponsor and Sponsor's official representative has been duly authorized and that the execution thereof is in all respects due and proper and in accordance with the laws of the said State and the applicable provisions of the Federal Aviation Act of 1958, as amended, codified at Title 49 of the United States Code. In addition, for grants involving projects to be carried out on property not owned by the Sponsor, there are no legal impediments that will prevent full performance by the Sponsor. Further, it is my opinion that the said Grant Agreement constitutes a legal and binding obligation of the Sponsor in accordance with the terms thereof. Signature of Sponsor's Attorney Date .. ~~ TOTRL P.02 ~~ 1 I_,1a,ti,~ 2/0 SEBASTIAN MUNICIPAL AIRPORT 202 AIRPORT DRIVE EAST ~ SEBASTIAN, FL 32958 PHONE 772-228-7001 ~ FAX 772-228-7078 ' iffinna,cityofsebastian.org August 12, 2007 Rebecca R. Henry Program Manager Federal Aviation Administration Orlando Airports District Office 5950 Hazeltine National Dr., Suite 400 Orlando, FL 32822 RE: Airport Layout Plan Update Ms. Henry: Enclosed is a FY 2007 Airport Improvement Program grant application for the above referenced project at Sebastian Municipal Airport. Specifically, the following items are included: • Federal Assistance Request Checklist • Standard Form 424 ~ Application for Federal Assistance • Detailed project information sheet • Determination of Environmental Impacts statement • Environmental Determination Checklist • Exhibit `A' ~ Scope of Services • Exhibit `B' ~ Project cost Breakdown and Total Cost Summary • Exhibit `C' ~ Project Schedule • Recommendation for award In the event that this request/application is granted, the City Of Sebastian requests that any transfers relating to the project be made by the Letter of Credit method. Thank you for your continued help in assisting the Sebastian Municipal Airport. With personal regards; Joseph Griffin Airport Director 211 Airport Improvement Program Orlando Airports District Office Federal Assistance Request Ghecklist Airport: SEBASTIAN MUNICIPAL AIRPORT Sponsor: CITY OF SEBASTIAN City, State: SEBASTIAN, FL Date of Application: AUGUST 12, 2007 Type of Application: Circle One Pre- Application A p ication Cover Letter: X Letter of Credit method of payment requested. X Project(s) identified. (Any changes from previous meetings/discussions should be discussed prior to submission.) N/A If pre-application, proposed application date identified. X If application, any changes to requested amount are identified and reasons provided. X If application, identify if any changes have taken place on Exhibit "A" Property Map since last grant. X If application, identify if any changes have taken place on Exhibit "C" Title Opinion since lash grant. Pre Application: Standard Form 424 -- Application for Federal Assistance Detailed Project Information Sheet Project Cost Estimates -One for each project and a summary Project Sketch -One for each or one drawing with all projects Environmental Determination Documentation for each project (CatEx Checklist, Copy of FONSI or ROD Signature Page) Individual Project Schedules Application: X Standard Form 424 -- Application for Federal Assistance X Detailed Project Information Sheet X Individual Project Cost Breakdowns and Total Cost Summary ~ EXHIBIT `A' & `B' X Bid Tabulations and Recommendation for Award N/A Project Sketch -One for each or one drawing with all projects X Environmental Determination Documentation for each project X Individual Project Schedules ~ EXHIBIT `C' N/A Appraisals (Land Acquisition Projects) N/A Independent Cost Estimates (Design Only Projects or Construction Phase Services) Z IZ APPLICATION FOR Version 7/03 FEDERAL ASSISTANCE 2. DATE SUBMITTED Applicant Identifier AUGUST 12, 2007 1. TYPE OF SUBMISSION: 3. DATE RECEIVED BY STATE State Application Identifier Application Pre-application Construction ~ Construction 4. DATE RECEIVED BY FEDERAL AGENCY Federal Identifier Non-Construction ~ Non-Construction 5. APPLICANT INFORMATION Legal Name: Organizational Unit: CITY OF SEBASTIAN Department: SEBASTIAN MUNICIPAL AIRPORT Organizational DUNS: Division: 087757977 Address: Name and telephone number of person.to be contacted on matters Street: Involving this application (give area code) 202 AIRPORT DRIVE EAST Prefix: First Name: JOSEPH City: Middle Name SEBASTIAN County: Last Name INDIAN RIVER GRIFFIN State: Zip Code Suffix: FL 32958 Country: Email: USA jgriffin@cityofsebastian.org 6. EMPLOYER IDENTIFICATION NUMBER (EIN}: Phone Number (give area code) Fax Number (give area code) ©~_®~ ~ ~ ®~ ~ 772-228-7001 772-228-7078 8. TYPE OF APPLICATION: 7. TYPE OF APPLICANT: (See back of form for Application Types) ~[ New ~ Continuation ~ Revision MUNICIPAL If Revision, enter appropriate letter(s) in box(es) See back of form for description of letters.) ther (specify) ^ ^ Other (specify) 9. NAME OF FEDERAL AGENCY: FAA 10. CATALOG OF FEDERAL DOMESTIC ASSISTANCE NUMBER: 11. DESCRIPTIVE TITLE OF APPLICANT'S PROJECT: ~~_~~© AIRPORT LAYOUT PLAN UPDATE TITLE (Name of Program): 12. AREAS AFFECTED BY PROJECT (Cities, Counties, States, etc.): CITY OF SEBAST-AN, FL & INDIAN RIVER COUNTY, FL 13. PROPOSED PROJECT 14. CONGRES510NAL DISTRICTS OF: Start Date: Ending Date: a. Applicant b. Project SEPTEMBER 15, 2007 MARCH 15, 2008 FL 15 FL 15 15. ESTIMATED FUNDING: 16. IS APPLICATION SUBJECT TO REVIEW BY STATE EXECUTIVE ORDER 12372 PROCESS? a. Federal $ ~ Yes: (~ THIS PREAPPLICATION/APPLICATION WAS MADE a 31,423 . AVAILABLE TO THE STATE EXECUTIVE ORDER 12372 b. Applicant ~ PROCESS FOR REVIEW ON 1,008 c. State $ DATE: JUNE 15, 2007 831 d. Local ~ b. No. [j~J PROGRAM IS NOT COVERED BY E. O. 12372 e. Other $ ~ OR PROGRAM HAS NOT BEEN SELECTED BY STATE FOR REVIEW f. Program Income $ 17. IS THE APPLICANT DELINQUENT ON ANY FEDERAL DEBT? g. TOTAL $ 33,262 ~ ~ Yes If "Yes" attach an explanation. ~ No 18. TO THE BEST OF MY KNOWLEDGE AND BELIEF, ALL DATA IN THIS APPLICATION/PREAPPLICATION ARE TRUE AND CORRECT. THE DOCUMENT HAS BEEN DULY AUTHORIZED BY THE GOVERNING BODY OF THE APPLICANT AND THE APPLICANT WILL COMPLY WITH THE TTACHED ASSURANCES IF THE ASSISTANCE IS AWARDED. a. Authorized Re resentative Prefix First Name Middle Name JOSEPH Last Name Suffix GRIFFIN . Title c. Telephone Number (give area code) AIRPORT DIRECTOR, CITY OF SEBASTIAN 772-228-7001 . Signature of Authorized Representative .Date Signed AUGUST 12, 2007 Previous Edition Usab{e 7// ~ Authorized for Local Reoroduction. Standard Form 424 (Rev.9-2003) Prescribed by OMB Circular A-102 ?~s Detailed Project Information Sheet Airport Improvement Program Grant Application Airport: SEBASTIAN MUNICIPAL AIRPORT ~ X26 City, ST: SEBASTIAN, FL Project Description: AIRPORT LAYOUT PLAN UPDATE Project Justification: MASTER PLAN UPDATE OF MARCH 2002 DOES NOT ADDRESS RECENT ECONOMIC DEVELOPMENT CHANGES. SPECIAL EMPHASIS NEEDS TO BE PLACED ON EAST PORTION OF AIRFIELD ADJOINING AIRPORT ADMINISTRATION BUILDING.. COMPLETED AIRPORT CONSTRUCTION PROJECTS NEED TO BE UPDATED ON PLAN. Special Circumstances: `SCOPE' OF PROJECT INCLUDED. Project Cost Information: Total Cost FAA Share Insert % State Insert% Local Insert $33,262 94.5% 2.49% 3.01 T e of Fundin Pro osed AIP2005 $31,423 STATE 831 LOCAL 1,008 Total $33,262 Alternate Funding Plan: NONE Zi~f DETERMINATION OF ENVIRONMENTAL IMPACTS Airport: SEBASTIAN MUNICIPAL AIlZPORT, SEBASTIAN, FL Detailed Project Description (attach project drawing and additional pages as necessary): AIRPORT LAYOUT PLAN UPDATE Is the proposed project(s) listed as categorically excluded im~ne or more of para~ra~ht 307-312 of FAA Order. IOSD. ZE? YES Plca~c ide-ntity which paragraph~s):~~0~; ~Uuc, ~1.Od. _ In order for the FAA to determine the appropriate course of action, as a Categorical Exclusion, the sponsor must certify that the proposed action does NOT (1) involve any of the following circumstances, and does NOT (2) have a significant effect. A determination as to whether the proposed project (s) may have a significant environmental effect is made by considering any requirements applicable to the specific resource (see FAA Order lOSO.lEAppendixA). a. Have an adverse effect on cultural resources protected under the National Historic Preservation Act of 1966, as amended. b. Have an impact on properties protected under section 4(~ of the Department of Transportation Act. c. Have an impact on natural, ecological (e.g. invasive species), or scenic resources of Federal, Tribal, State, or local significance (for example: Federally listed or proposed endangered, threatened, or candidate species or designated or proposed critical habitat under the Endangered Species Act), resources protected by the Fish and Wildlife Coordination Act; wetlands; floodplains; prime, unique, State or locally important farmlands; energy supply and natural resources; and wild and scenic rivers, including study or eligible river segments and solid waste management. d. Cause a division or disruption of an established community, or a disruption of orderly, planned development or an inconsistency with plans or goals that have been adopted by the community in which the project is located. e. Cause an increase in congestion from surface transportation (by causing a decrease in Level of Service below acceptable level determined by appropriate transportation agency, such as a highway agency). f. Have an impact on noise levels of noise-sensitive areas. g. Have an impact on air quality or violate local, State, or Federal air quality standards under the Clean Air Act Amendments of 1990. h. Have an impact on water quality, sole source aquifers, a public water supply system, or State or Tribal water quality standards established under the Clean Water Act and the Safe Drinking Water Act. i. Have effect(s) on the quality of the human environment that are likely to be highly controversial on environmental grounds. The term "controversial" means a substantial dispute exists as to the size, nature, or effect of a proposed Federal action. The effects of an action are considered highly controversial when reasonable disagreement exists over the project's risks of causing environmental harm. Opposition on environmental grounds by a Federal, state, or local government agency or by a Tribe or by a substantial number of the persons affected by the action should be considered in determining whether or not reasonable disagreement regarding the effects of a proposed action exists. j . Likelihood to be inconsistent with any Federal, State, Tribal, or local law relating to the environmental aspects of the proposed action. k. Likely to directly, indirectly, or cumulatively create a significant impact on the human environmental, including, but not limited to, actions likely to cause a significant lighting impact on residential areas or commercial use of business properties, likely to cause a significant impact on the visual nature of surrounding land uses likely to be contaminated with hazardous materials based on Phase I or Phase II Environmental Due Diligence Audit (EDDA's), or likely to cause such contamination I certify that the project(s) described above meet(s) the test for a Categorical Exclusion in accordance with FAA Order 1050.1E and paragraphs a thru /above. ~~~ AuQust.12, 2007 Signature of Date FAA Determination (by program manager signature): Categorically Excluded: Date: Requires further environmental analysis: Date: yi5 ENVIRONMENTAL DETERMINATION CHECKLIST (FY 2007) Airport: SEBASTIAN MUNICIPAL AIRPORT Proposed Project(s): AIRPORT LAYQUT PLAN UPDATE Prepared and certified by: JOSEPH GRIFFIN Date: August 12, 2007 YES NO COMMENTS IS THIS PROPOSED PROJECT LISTED AS CATEGORICALLY EXCLUDED IN FAA ORDER 1O50.1E, ara ra hs 307-312 X THIS PROPOSED PROJECT WII.L AFFECT: X Coastal Resources X Section 4 Land X Farmland X Endangered or Threatened Species (Federal or State listed) X Flood lams X Hazardous Materials or Solid Waste Mana ement X Historic/Architectural,ArchaeologicaUCultural Resources X Li t Emissions or Cause Visual Im acts X Natural Resources or Ener Su 1 X Low Income or Minori Po ulations or Children X Wetlands X Wild and Scenic Rivers (stud or eli ible X THIS PROPOSED PROJECT IS LII~ELY TO: X Be highly controversial on environmental grounds including opposition by Federal, state, local, or Tribal or a substantial number of persons affected by the action. X Be inconsistent with any Federal, State, or local law relating to the environmental aspects of the proposed action. X Cause community disruption or inconsistency with plans or goals that have been adopted by the communi X Cause an increase of 1.5 DNL over noise sensitive areas X Dis lace ersons or businesses X Disrupt local traffic patterns and substantially reduce levels of service (LOS) of roads serving the airport and surroundin communities X Result in a substantial loss in communi tax base X Impact water quality, sole source aquifers, public water su ly s stem, or state or tribal water uality standards X Impact or violate local, state, Tribal, or Federal air quality standards X Attach detailed comments for all "yes" answers on a separate sheet, and explain your justification for a request for a determination of Categorical Exclusion. 2~~ Sebastian MunicipatAirport Exhibit A Scope of Services for the Sebastian Municipal Airport Update of Selected Airport Layout Plan Drawings Project Background This scope of services identifies requisite elements necessary to make specific updates to the existing Airport Layout Plan and Terminal Area Drawings for Sebastian Municipal Airport (Airport Identifier: X26). X26 is a general aviation airport located on the east coast of Florida in the vicinity of the City of Sebastian. The airport is owned and maintained by the City of Sebastian, Florida (Client). By completing this assignment, documents required for Federal Aviation Administration (FAA) review and approval of future airport development plans will be created. This project will follow guidelines contained in FAA Advisory Circular (AC) 150/5070-6B, Airport Master Plans, Appendix F, entitled, "Airport Layout Plan Drawing Set," and will identify improvements that have occurred at the airport since the previous ALP Update and future improvements proposed for the terminaUadministration area. An updated ALP Drawing and Terminal Area Drawing and brief narrative report will be the final products of this study. The Narrative Report will explain the reasoning behind and the important features of the ALP Drawing and document the planning standards used. Exhibit A -Scope of Services Exhibit A - 1 of 10 Update of Selected ALP Drawings 07/26/2007 ZIP Sebastian Municipa[Airport This study will follow the approach outlined in the following tasks and sub-elements contained in this Scope of Services. Task Outline Task 1 Inventory of Existing Conditions Element 1.1-Review and Evaluate Existing Data Task 2 Facility Requirements Element 2.1 -Facility Requirements Analysis Task 3 .Airport Development Element 3.1-General Aviation Development Task 4 Airport Layout Plan Element 4.1-Development of Selected Drawings (Draft) Element 4.2 -Development of Selected Drawings (Final) Task 5 Task 6 z ~~ Update Capital Improvement Plan Element 5.1 -Cost Estimating and Program Phasing Documentation Element 6.1 -Narrative Report Exhibit A -Scope of Services Exhibit A - 2 of 10 07/26!2007 Update of Selected ALP Drawings Sebastian Municipal Airport Sebastian Municipal Airport Airport Layout Plan Update Task Scope Sheet Task 1 Inventory of Existing Conditions Element 1.1 Review and Evaluate Existing Data Scope Pertinent data from the Client and other available sources will be collected and compiled. This will include data relative to X26. Subjects included in the inventory effort are: ^ Movement areas and general conditions; ^ .Buildings and general conditions; ^ Area plans and land use mapping; ^ Ground access and parking; ^ Airspace structure and navigatiortal aids (NAVAIDS); ^ Instrument approach data; ^ Land ownership and easements of record; In addition, information pertaining to the existing critical aircraft using the airport will be obtained. This information will be used to complete the facility requirements component of this project. Items of Work Not Included in Scope Boundary Survey Updated Wind Rose Data and Analysis Data & Resources Required From Client ^ Facility related information, including: building names and numbers, building heights (if available), facility maps, list of projects under construction, etc. ^ Information pertaining to all fee simple property and avigation easements purchased at X26. Data & Resources Required From Others None Deliverables LPA will provide a listing of source documents that are collected and reviewed. This effort will result in a profile of existing facilities and uses of airport property. Estimated Duration See attached Exhibit C -Project Schedule. Exhibit A -Scope of Services Exhibit A - 3 of 10 07/26/2007 Update of Selected ALP Drawings /-; 2~ `~ Sebastian Municipal Airport Sebastian Municipal Airport Airport Layout Plan Update Task Scope Sheet Task 2 Facility Requirements Element 2.1 Facility Requirements Analysis Scope The next task in completing this ALP change request is to determine the appropriate FAA design requirements associated with general aviation development proposed in the vicinity of the administration area. The existing and future critical aircraft cited in the previous ALP Update will be used to identify the Airport Reference Code (ARC). This will then provide the airport design standards as defined in the FAA AC 150/5300-13, Airport Design; Federal Aviation Regulation (FAR) Part 77; and other FAA Advisory Circulars and Orders, as appropriate. This element will be critical in the development of the ALP Drawing and will consider such requirements as: ^ Runway and taxiway separation standards; ^ Pavement design strength; ^ Taxiway requirements; ^ Electronic and visual aids to navigation; Additional analysis will be conducted to determine the location for the following facilities: ^ Aircraft storage facilities, ^ Aircraft parking aprons, and, ^ Access, circulation, and parking. Data 8~ Resources Required From Client None Data 8~ Resources Required From Others None Deliverables A detailed narrative summarizing the results of the analysis with supporting tables will be provided in the Narrative Report. Estimated Duration See attached Exhibit C -Project Schedule. Exhibit A -Scope of Services Exhibit A - 4 of 10 07/26/2007 2ZQ Update of Selected ALP Drawings Sebastian Municipal Airport Sebastian Municipal Airport Airport Layout Plan Update Task Scope Sheet Task 3 Airport Development Element 3.1 General Aviation Development Scope Using the requirements established in Task 3, the Consultant will prepare one (1) general aviation development concept for the Administration area located on the west side of the airport. The general aviation concept will comply with the applicable FAA design standards. Special emphasis will be placed upon addressing future corporate and t-hangar development on the airport. The Consultant will analyze terminal area requirements and related surface access improvements. Data 8~ Resources Required From Client None Data & Resources Required From Others None Deliverables One (1) development concept representing the general aviation administrative area will be submitted for Client review and comments. Estimated Duration See attached Exhibit C -Project Schedule. Exhibit A -Scope of Services Exhibit A - 5 of 10 07/26/2007 Update of Selected ALP Drawings ~~ 2 Sebastian Municipal Airport Sebastian Municipal Airport Airport Layout Plan Update Task Scope Sheet Task 4 Airport Layout Plan 2Z2 Element 4.1 Development of Selected Drawings (Draft) Scope Airport Layout Plan The ALP will be created to reflect the recommended development of future needs as identified in this study. Information on this portion of the ALP set will include, but not be limited to, the physical layout of the airport and of the physical facilities developed thereon. Also to be incorporated on the ALP sheet will be the building and facilities data, runway protection zones, taxiway systems, navigational aid critical azeas, building elevations, topography, roads and pazking azeas, wind rose/wind coverage, declared distances table, and the airport boundary. Object, building, and any other obstruction heights will be taken from existing sources of information. Existing and proposed modifications to FAA design standards will be identified and delineated in a table, along with either the wavier allowing the modification, or the proposed method of addressing the modification. A table listing any modifications (existing and proposed) along with their proposed disposition will be incorporated onto the ALP and in the narrative chapter. The scale of the drawing will be defined at the time the ALP set is commenced and will be determined so as to provide a clearly legible drawing. Information that cannot be included on the ALP sheet due to sheet size and scaling limitations shall be incorporated onto a separate Airport Layout Plan Data sheet. This may include Airport Data, Runway Data, Wind Roses, notes, etc. Terminal Area Plan An additional terminal area plan for the X26 administration area will be created to reflect existing and recommended development of the general aviation facilities as identified in this project. The general aviation development concept will focus on flexibility for future expansion. The plan will include recommendations for access and parking, airfield access, aircraft apron layout, and other necessary elements such as perimeter fencing. The Terminal Area Plan will graphically present the recommendations relating to the future development of the general aviation administration area, and their associated aircraft apron and support facilities. Items of Work Not Included in Scope Boundary Survey Property Title Search Data & Resources Required From Client Airport Property Records indicating historic airport property transactions Data 8~ Resources Required From Others None Exhibit A -Scope of Services Exhibit A - 6 of 10 07/26/2007 Update of Selected ALP Drawings Sebastian Municipal Airport Deliverables Two (2) sets of draft ALP and Terminal Area Plan Drawings for Client review. One (1) set of draft ALP and Terminal Area Plan Drawings (Client changes incorporated) for FAA ADO initial review. Two (2) sets of draft ALP and Terminal Area Plan Drawings (Client changes incorporated) for FDOT initial review. Estimated Duration See attached Exhibit C -Project Schedule. Exhibit A -Scope of Services Exhibit A - 7 of 10 Update of Selected ALP Drawings 07/26/2007 2~ Sebastian Municipal Airport Sebastian Municipal Airport Airport Layout Plan Update Task Scope Sheet Task 4 Airport. Layout Plan Element 4.2 Development of Selected Drawings (Final) Scope The Consultant will revise the ALP and Terminal Area Plan Drawings to reflect final review comments received by the Client, FAA, and FDOT, as appropriate. Data 8 Resources Required From Client The Client will be responsible for providing two (2) signed copies of the ALP and Terminal Area Plan Drawings to FDOT and one (1) signed copy to LPA. Data 8~ Resources Required From Others None Deliverables Five (5) copies of final ALP and Terminal Area Plan Drawings for FAA final approval. Estimated Duration See attached Exhibit C -Project Schedule. Exhibit A -Scope of Services Exhibit A - 8 of 10 07/26/2007 Update of Selected ALP Drawings ~~~ Sebastian Municipal Airport Sebastian Municipal Airport Airport Layout Plan Update Task Scope Sheet Task 5 Update Capital Improvement Plan Element 5.1 Cost Estimating and Program Phasing Scope This task will update the Client's Airport Capital Improvement Plan (CIP) that is submitted to the FAA and FDOT annually. The CIP lists costs and timeframes of planned improvements at X26 and is required by outside agencies when applying for Federal and State grants. Developments recommended for X26 over the 20-year planning period will be classified in three general development phases. These phases represent the short, intermediate, and long-term planning periods and coincide with the FAA fiscal year (October to September). Development phasing will provide general guidance for the facilities needed in the short, intermediate, and long-term planning periods and an understanding of the fmancial requirements by phase over the 20-year planning period. The development costs in FY 2007 Dollars will be broken into amounts eligible for Federal and State grant-in-aid programs and amounts requiring local participation. Particular focus will be given to detailing estimated costs for short-term development projects. In the first five years, development costs will be shown on a year-to- yearbasis and prepared at a level of detail consistent with master planning. A detailed five-year CIP will be provided to the Client for submission to the FAA and FDOT, and a 20-year CIP will be included in the Narrative Report. Items of Work Not Included in Scope Financial Feasibility Analysis Data 8~ Resources Required From Client Identify levels of historical federal, state, and other funding participation at X26. Data & Resources Required From Others None Deliverables A detailed narrative summarizing the results of the analysis with supporting tables will be provided in the Narrative Report. Estimated Duration See attached Exhibit C -Project Schedule. Exhibit A -Scope of Services Exhibit A - 9 of 10 07/26/2007 Update of Selected ALP Drawings ti Sebastian Municipal Airport Sebastian Municipal Airport Airport Layout Plan Update Task Scope Sheet Task 6 Project Documentation Element 6.1 Narrative Report Scope The Consultant will prepare a brief ALP Narrative Report, not to exceed 10 pages in length, to explain the reasoning behind the important features of the drawing set. It will document the planning standards, design criteria, and assumptions employed in the previously described tasks. The ALP Narrative Report will be produced in draft and final form. Data 8~ Resources Required From Client None Data & Resources Required From Others None Deliverables The planned submittals for this project include: ^ Draft Submittal Upon completion of Task 5, the Consultant will provide the following to the Client: Two (2) Black-and-white reproductions of the Draft Narrative Report ^ Final Submittal Following receipt and incorporation of Client comments on the Draft Submittal, the Consultant will provide: Two (2) Black-and-white reproductions of the Final Narrative Report to the Client; One (1)Black-and-white reproductions of the Final Narrative Report to the FAA. Estimated Duration See attached Exhibit C -Project Schedule. Exhibit A -Scope of Services Update of Selected ALP Drawings 2z~ Exhibit A - 10 of 10 07/26/2007 Sebastian Municipal Airport Exhibit B Fee Estimate The fee estimate associated with the Exhibit A scope of services is attached. Exhibit B -Fee Estimate Exhibit B - 1 of 2 07/26/2007 Update of Selected ALP Drawings ZZ 2 Z~ -i 3 1 -i 1 ~ -i -i 1 -1 -1 -1 1 -1 ~ D y n ~ D Of N ~ ~ D . tea N x ~ D A N A ~ N ~ D W ~ N ~ ~ D N ~ N ~ ~ D + -~ q ~ r rm, r Z °~ r n N r O O A r O °' r 'n N r ~ ~ W c ~ m c m m o o0 c 0 ^ c 0o c m m m m D W c m ' D W c m `_'' m m c m ~ ~ m O ~ < c ~ m d ~ ° ° o ~ m ~ o ~ ~ Gc i £ ~ -i ~ m ~ 3 W ~ m m z 1 < z ~ m ~ ~ o T ~ f c mmq T ~ N 7 ~ T ,m.. ~ m T A ~,~ O „~' O d T ~ d m T C 'T T Ll . O X ~ ' . 3 .T ~' ° 7 ~ .ZI ~ C A m D z ti ' y ° 3 D m m ~ a < 3 D ' 3 D m .~ m X X a t ii x m m ~ ~ i ~ ° ~ ~ D ~ 7y C m D ~ y ~ tJ ~ ~ O m A a o s 0 w 3 .+ N ~ °-' N X : y 3 m £ ' 7 m .~.. F > > ~ - w m N_ ~ N N ~t D ° T O ~ JC 3 ~ ~ ~ nr ~S ~ ~ b ° `, 0 ~ _ d_ { ; T ~~ C'i y ~ ~ ` m v A N A N N aD 3 > A 1.'' ' k: i ,: -' D w ~ ; r.; i s, , ~ m ? ~ , $ ~ .: m ~ Cn O 07 A A N ~ ~~ OD t ~ S a O y `c ~ p; '' e '~ . o ;~ . . ~ A a ~} ~ d o . , f'. m fn r ?' + s ;: ~ _~ .- i .. l ° o 7 ~... - A ~ O> r Ol A O N O ~.~, A: A , ~ Qu 3 3. _ l u y D -~ i 1. W r ~ ~; S m ~ ' ~ a. A A A N N O 1 ~ { ~ m + g o a m w m rn ~ ~ m ,,' M? _~ fA . U .. fA ER 69 fA v~ Hi _ W fA 9 I ., • n y ° '° a i N W W VI N N OD Oj O) W _ N N i D ~ ~ n! wt OOD ~ O) W A ODD N N ~ ~ p (A EA Eb fR fA ~ ~ m X ; ~ " f : 9 inmv y D ~ N A O N G7 N ~ (/1 O (!~ O M:. [fl N fA fR d i N dl EA N fA fA fA M fA "~ ' O a y 1 u o V ~1 O O ] w A W A w ? W A ~ o Of ~ O_ O _ -+ W V 'O w O N O ou W N ) A o+ OD OD OD rn W Ou OD w W v N w CJ V N ~ N p N OD N jp N OD ~ D r ~-+ ;~cm =m Lc'O X m r E m fl. S m D ~m '~ ~ ~ W .: H ~ 3 O W c ' ~ ' v ~ N ~ v fD n D C1 ~ O .. m v 0 ~ y a ~ ~~ ~ O ~ v F 7 fG N to O to N O O O ~n 0 O V O -~ O ~ -+ -~ m ~ O ~ O -i O Tmmomo ~~~~ ~. ~ ~ m m x ~ m -I m r y -~ ~ m m Q_~a~ - ' ~ v ~ m D D b"f m Dm m O Z ~c m r p O ~ m o ~o ~ °c m z D m O ~ ~ ~ ~ m ~~ m y m ~ < 0 0 ~ o ~ m m O z y ~ ~ ~ i e S ~ ~ ~ m -c ~, ~ C O ~ ~~ m z o ~ o ~ -C o f. ~ f. 9 9 co m N N # ~ ~ ~ Q ~ ~ O (/1 O (A O ~ N W lGY W W W W ~ W # ~ vi ~ D ~ N O O N N m ^ OOW O O / -+1G fA ~ D 3 n y N ~ W W fJ tJ O O Efl 69 ;j N ~m-I N (P W W N N N 69 ~ O d O f0 Hi cn ~ W O 3 `n to to en to Fn f» sv v+ Oo W N A A Ul O CJI tD f0 (O tD O N O O O N O O N O O O O O 0 0 0 0 0 0 2°` Sebastian Municipal Airport Exhibit C Project Schedule Z~3o Project activities described in Ezhibit A, Scope of Services, will be conducted over a 2-month period after aNotice-to-Proceed (NTP) is issued by the Client. This does not include time for FAA and FDOT review and comments. Project activities will be conducted in accordance with a Project Schedule to be developed jointly with the Client. Any extension of the project timeline will require coordination between LPA and the Client, and acceptance by both parties. Exhibit C -Project Schedule Exhibit C - 1 of 1 Update of Selected ALP Drawings 07/26/2007 cttvoF <.{ +~r HOME O~ PELICAN ISLAND SEBASTIAN MUNICIPAL AIRPORT 202 AIRPORT DRIVE EAST ~ SEBASTIAN, FL 32958 PHONE 772-228-7001 ~ FAX 772-228-7078 j 'ffin ,cityofsebastian.org MEMORANDUM TO: Ms. Rebecca Henry RE: X26 ALP Update DATE: August 12, 2007 It is recommended that the LPA Group be awarded the contract for the Airport Layout Plan Update at Sebastian Municipal Airport. !~""`~ Joseph Griffin Airport Director City Of Sebastian 2~ ana J J~~~ ~-r~-,-'~ ~ 1 ~_~ ~ _ HBME OF PELICAN ISLMiD City of Sebastian 1225 Main Street Sebastian, Florida 32958 ' Agenda No: (~ 7. O ~ q Co Cr Department Ori i • Cit Mana er g y g Ci a a er City Attorney. Date Submitted: 8/16/07 For Agenda of: 8/22/07 Exhibits: City Engineer Report SUMMARY STATEMENT Attached to this transmittal is an update report on the Collier Creek Project. Its findings essentially show that the design as authorized previously by Council is a reasonable solution from an environmental and financial standpoint. Other alternatives for this project can still be considered. The Collier Creek Project is now ready for bidding and ultimately construction. Should Council wish to discuss alternatives to this course you may want to consider calling a Special Meeting for * 8/23/07, 8/28/07 or 8/30/07. I will be asking direction accordingly. * Special Meeting needs to be these dates as the City Engineer is out first of September and this should occur as soon as possible. X33 Collier Canal Stormwater Retrofit Project Review of Status 16 August `07 Introduction The Collier Canal Stormwater Retrofit Project, aka the Collier Canal Dredging Project, is now ready for final evaluation prior to soliciting bids for construction. This purpose of this report is to update and summarize the status prior to the construction bid process. Background Since construction of the City's canal system in the 1960s, no continual maintenance dredging program has been performed. This has resulted in severe deposition and erosion problems that have led to a degradation of water quality both in-canal and of discharge to downstream areas, particularly in the approximately one-mile stretch of Collier Creek canal from CR-512 running in a northwesterly direction to the control structure near Hardee Park. Further, there is extensive bulkhead failure occurring along much of the perimeter of that particular stretch of the Collier Creek canal. To remedy the problems of the canal and to restore the area to a system that functions as it was originally intended, the City proposes to do the following. • Dredge the canal to lower the bottom elevation approximately 8.5 feet to increase the permanent pool storage volume and improve water quality of the stormwater runoff discharged to the St. Sebastian River. • Stabilize the existing vertical side slopes to prevent erosion of the adjacent land into the detention facility by retrofitting the existing canal bulkheads with fabric and stone rip-rap on 3:1 side slopes extending down to two feet below normal water level. • Adjust the water control structure at the downstream end of the canal near Hardee Park to effectively control the discharge of runoff subsequent to storm events. Current Status In the course of planning, designing, and permitting the project over the past several years, the following items and guidelines have been established. • The current budgeted amount for the project within the City's Stormwater Capital Improvement Bond Funding is $3,513,000 of which approximately $466,000 has been spent to date in the planning, design, and permitting for the project. There is a $500,000 grant now in process and expected to be awarded for this project within the next few weeks from FDEP through the EPA. The proposed perimeter /side slope stabilization measures have been discussed and reviewed extensively. The current design calls for rip-rap cladding on the perimeter side slopes as opposed to sod or new vertical bulkheads. A further recent engineering investigation into the viability of two specific alternatives, (1) a sodded side slope scenario and (2) a new vertical bulkhead combined with a 20-foot natural horizontal "ledge" along the interior perimeter on each side of the canal, produced findings that generally indicate: (1) the sodded side slope alternative is feasible from a construction and maintenance point of view but the intended improvement to water quality is significantly diminished; and (2) the scenario involving a new vertical bulkhead combined with a 20-foot ledge on each side provides significantly enhanced water treatment and 16 August b7 Pglof5 DWF ~ 2C, 23~ - Collier Canal Stormwater Retrofit Project Review of Status 16 August `07 quality but cannot be recommended as a responsible alternative because of a very low factor of safety in the resulting slope stability from the ledge downward into the dredged area. [See the attached memo /report from CDM regarding this further investigation and comparison of perimeter /cross-section options.] These findings support going forward with the current design calling for rip-rap on the side slopes. • Permits now in hand from St. Johns River Water Management District (SJRWMD) and the Army Corps of Engineers (ACOE) reflect approval for the rip-rap side slopes and also call for: • The proposed dewatering area for dredged material to be located on a portion of Hardee Park; • Wetland mitigation measures in the area of Hardee Park; and • A detailed and pre-approved dewatering program to maintain water quality and flow in the canal and to protect perimeter /slope stability during construction. • City policy established and/or stated during project planning and discussion includes the following items: • There is to be no special assessment to property owners adjacent to the retrofitted canal for this project. • The City accepts the responsibility of maintaining the canal, including its perimeter within the City right-of-way. • The original planning criteria for the project of supporting and further establishing a future curb and gutter program in the area of the canal is now abandoned. There is no longer any plan for such a curb and gutter program. • The project may go forward in phases as available funding permits. • Construction of the project will be contracted out through a controlled bid process to determine the best responsible, responsive contractor with the lowest proposed construction cost. The construction contract will include major insurance requirements, payment and performance bonds, and provisions for liquidated damages. • The construction program will call for close monitoring and inspection and will include an important component for ongoing information, communications, and relations dealing with concerns of property owners adjacent to and impacted by the retrofitted area(s). Such concerns will likely include existing pools and docks, clearing of trees and vegetation, irrigation lines drawing water from the canal, handling of existing bulkhead material, construction access and traffic, noise levels and temporary disruptions due to construction operations, and restoration of top of slopes to an acceptable condition at the end of construction. The construction bid process will call for alternative bids for doing the project in phases or combined phases. The extent of the work to be done under the initial construction contract will be determined at least in part by the lowest acceptable bid package. A first phase of construction, at a minimum, will include mitigation and the retrofitting of Collier Creek canal from CR-512 to the Fleming Street bridge. 16 August 07 Pg2of5 DWF ~~ Z3$ Collier Canal Stormwater Retrofit Project Review of Status 16 August `07 The construction bid package and construction management program will call for detailed specific programs and methodology for: dewatering operations in the canal work areas; handling, containment, and dewatering of dredged material; required mitigation; handling of asbestos and other problematic materials; noise and traffic control; and addressing property owner concerns in a proactive, timely manner. • Criteria in determining approval of a construction contract package will include the possibility of applying savings in construction costs on this project to other projects in the City's Stormwater Capital Improvement Program that may be underfunded. • There are a number of privately owned vacant lots along the Collier Creek canal that might be utilized for construction access and operations. Such lots may be acquired or leased by the City under agreement(s) with the owners. • The City is now going forward with the construction of a new pedestrian bridge that will span the Collier Creek canal on the north side of the Barber /Lake Street bridge at Hardee Park. Planning, design, and construction of this bridge will be done simultaneously with going forward with the Collier Creek Canal Retrofit Project. Conclusion /Recommendation Staff now recommends that going forward with the Collier Canal Stormwater Retrofit Project as designed, permitted and previously authorized by Council is now possible and timely. To that end, arrangements are being made to have the project out to bid by October 2, 2007. Construction bids can be ready for initial review by the City on November 13, 2007. Should Council decided not to move forward with this project or modify its scope; it is recommended that the items detailed in this report be discussed in a Special Meeting. Also note that any change in the project's scope will delay the project by approximately 6 months. 16 August 07 Pg3of5 DWF 2~fo Collier Canal Stormwater Retrofit Project Review of Status 16 August `07 Outline of Options for Perimeter /Cross-Sections Option Estimated Some Some Range of Cost Advantages Disadvantages Going Forward (A) Rip-Rap cladding on side slo es. Now designed and permitted and Access to /from canal waters ... Scenario 1: From CR-512 to ready to out to bid for construction becomes problematic. Flemin Street Bride $1,300,000 by early October with completion ... Scenario 2: From CR-512 to in more than 18 months. This alternative is a "compromise" a rox.1/2 wa betty. brid es $2,500,000 solution and may not be happily ... Scenario 3: From CR-512 to Likely affordable to do entire canal embraced by all adjacent property Barber /Lake Street bride $3,800,000 as originally proposed. owners. ... Scenario 4: From CR-512 to be and Barber St. bride $4,400,000 (B) Sodded side slopes. Provides better, more gentle Significant reduction in water ... Scenario 1: From CR-512 to $1,500,000 access to canal waters. treatment and resulting quality. Flemin Street Brid e ... Scenario 2: From CR-512 to $2,400,000 Likely to be more inexpensive Will take additional design and a rox.i/2 wa betty. brid es overall than rip-rap alternative if permitting but is not likely to save ... Scenario 3: From CR-512 to $3,300,000 entire canal project is done. significantly more entire canal is Barber /Lake Street bride not done. ... Scenario 4: From CR-512 to $3,700,000 be and Barber St. bride High level of maintenance req'd. (C) New vertlcal bulkheads with 20' wide ledge on each side Inside canal ROW. Provides vertical bulkheads Cannot be recommended because ... Scenario 1: From CR-512 to $2,100,000 combined with "ledges" suitable for of too low factor of safety for slope Flemin Street Bride flora and fauna. stability downward from the ledges ... Scenario 2: From CR-512 to $3,300,000 into the dredged area. a rox.1/2 wa betty. brid es Is likely to be preferred by adjacent ... Scenario 3: From CR-512 to $6,200,000 property owners to alternatives Probably not enough funding Barber /Lake Street bride involving side slopes (either rip-rap available to do the entire canal ... Scenario 4: From CR-512 to $7,200,000 or sod). area initially proposed. be and Barber St. brid e (D) New vertical bulkheads without any ledge inside canal ROW. Provides good water quality and is Relatively expensive and will ... Scenario 1: From CR-512 to $2,900,000 likely the preferred scenario by require additional design and Flemin Street Bride adjacent property owners. permitting. ... Scenario 2: From CR-512 to $5,500,000 a rox.i/2 wa betty. brid es Probably not enough funding ... Scenario 3: From CR-512 to $8,700,000 + available to do the entire canal Barber /Lake Street bride area initially proposed. ... Scenario 4: From CR-512 to $10,000,000 + be and Barber St. brid e 16 August 07 Fg DWF ~~ 1 z~rz Collier Canal Stormwater Retrofit Project Review of Status 16 August `07 RECAP -RANGE OF ESTIMATED FURTHER COST FOR VARIOUS ALTERNATIVES Scenario 1: Scenario 2: Scenario 3: Scenario 4: From CR-512 to From CR-512 to From CR-512 to From CR-512 to Plan Fleming Street approx. half-way Barber /Lake beyond Barber / Comment Bridge between bridges Street bridge Lake bridge 1250 LF 3000 LF 5000 LF 5900 LF Now permitted and ready for (A) Rip-Rap bidding by early cladding on ~ $3,800,000 $4,400,000 October (with side slopes. construction completion within 18 months). Additional design (B) Sodded and permitting side slopes. $3,300,000 $3,700,000 required. (C) New vertical bulkheads Cannot be combined with 20' wide ledge $2 100,000 $3,300,000 $6,200,000 $7,200,000 recommended due to low factor on each side of safety for slope inside canal stability. ROW. (D) New vertical bulkheads without any ledge inside canal ROW. dtl'~~ $5,500,000 $8,700,000 (+) $10,000,000 (+) Most expensive solution. Scenarios 1 and 2 Vertical bulkhead alternatives (Plans Comment under all Plans (A-D) C and D) likely not affordable for are likely affordable. Scenarios 3 and 4. 16 August 07 Pg5of5 DWF 2~ Z~ ~~ Memorandum To: City of Sebastian From: Doug Moulton, P.E. Date: August 13, 2007 Subject: Collier Canal Stormwater Improvement Project - Amendment No. 2 The water quality modeling provided previously for the City of Sebastian's EPA 319 grant for Collier Canal was revised based upon two alternative cross sections. The results of this water quality modeling are compared with the original results. The alternative cross sections are defined as follows: ^ Sodded sideslopes from top of existing walls at 4 foot horizontal to 1 foot vertical to canal center ("sod"), and ^ Replacement of failing bulkheads with 12 foot wall; maintaining existing canal bottom for 20 feet into channel; dredging 10 feet deep in center of canal only ("hybrid"). These two configurations are shown on Figures 1 and 2, respectively. The effectiveness of water quality treatment is largely a function of the permanent pool volume (PPV) (i.e. volume of water below the normal water level (NWL)). Due to the varying width and depth of Collier Canal along its length, in the original analysis the PPV in both existing and proposed conditions was calculated using the functionality of AutoCAD. In the current analysis, as the alternative cross sections have not yet been incorporated into the design drawings, a simpler method was used to calculate the volume. The cross sectional area was calculated based upon Figures 1 and 2 and this was multiplied by the length of the canal (6,000 feet). Table 1 presents the cross sectional areas, and the residence time in days. The residence time was calculated by applying the ratio of the alternative PPV to the 14 Day of PPV as shown on Table 2-5 in the EPA 319 Grant Application. The 14 Day PPV was calculated to be 66.3 ac-ft. Document code 2~ 2`~~0 r° "~ '~' t -- rn a t v in ' ~+ ~ 2~ O o- ,L V l ~ w zw~; 1 k~~ to m oaz~~ Il `dl ~ ~ V1~ ~ 1 Q Y w o ~.`, 1- na a .~~ , } I , <a a< I r ~~ .1 1 `u i - ~ ;y ~~~~~~~~ ~o ~1 °P! o°ol°n°ol°nl°OO°o I „I NNOhO1~Nm ~ I I ~ ` ~ NNMMOiC1 t0 t0 y J Z a a r< r< r r 4 ~~ GG~G/nG~N J Q 1 1 1 1 1 1 1 1 a ~~ w oo°~oBS° w° W z OM~e-OJ tO~h SLR p Inl ~!, NNNM Mln X010 p OV !~1I Z Q O. F6dFla-<FFa--. K~ `Lr~ O a' ~~Gen~G~an aap ~I F. 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Table 2 -Removal Effiiciencies for Conventional Pollutants Original Proposed AHernatlve rl ra Alternative 1 so AHemative 2 brl Nitro en 46.2% 44.0% 51.3% Phos horns 62.8% 60.7% 67.6% TSS 72.0% 69.4% 78.0% BOD 61.4% 51.8% 82.4% Making use of the original Watershed Management Model (WMM) two additional scenarios were developed making use of the removal efficiencies presented in Table 2. The results of this analysis are presented in Table 3. As shown. Table 3, Alternative 1(sod) provides a lower level of treatment than the original configuration (rip-rap). Based upon the calculated residence time, which is 2.2 day less than the original (rip-rap), this is a reasonable reduction. It is noted; however that there still remains a significant reduction in the pollutant loading which ultimately will discharge into Indian River Lagoon. In contrast, Alternative 2 (hybrid) provides a greater level of treatment. In this case the residence time increases from 9.5 to 17.3 days, this provides a significantly more treatment than either of the other two alternatives. Document code f ~f City of Sebastian July 5, 2007 Page 3 Table 3 -Pollutant Load Reduction BMP's Installed TSS TP TN BOD Wet Detention I r I r I r 1 r ~ Pre-Pro ect 45,189 518 5,832 19,472 E -- ~' ~ Post-Pro ect 37 214 458 5,327 12 632 Q a ~ . Load Reduction 7 975 60 505 6840 ~ .` O % Reduction 17.5°~6 11.6% 8.7°~6 35.1% c Pre-Pro ect 45189 518 5 832 19 472 H v Post-Pro ect 40,670 484 5,545 15,774 E Load Reduction 4 519 34 287 3 698 m a % Reduction 10.0°~6 6.6% 4.9% 19.0°~ Pre-Pro ect 45,189 518 5,832 19,472 r v N Post-Pro ect 29,240 399 4 822 5 760 m ~ Load Reduction 75949 119 1 010 13 712 m a °~ Reduction 35.3°~ 23.0% 17.3°~ 70.4% cc: Document coda ~~ ~5N ~~ .Memorandum To: Jennifer ebster ... From: Tom Nichols and Honghua Zhao Date: 27 June 2007 (revised 73 August 2007) Subject: Slope Stability Analyses Two Alternative Designs Canal Stormwater Retrofit City of Sebastian, Florida As requested, we have completed the slope stability analyses for two alternative canal cross sections proposed by the Owner. These alternatives include slopes that are both steeper and. shallower than the permitted slope. The proposed alternatives include: (a) Sodded side slopes from top of existing walls to canal center. (b) Replacement of bulkheads with 12 foot sheet pile wall; maintaining existing canal bottom for 20 feet into the channel; dredging 10 feet deep in center of canal only. Design Soil Profile Information from two previous geotechnical reports conducted by Universal Engineering Sciences was used to develop the design soil profile: ^ Subsurface Exploration & Testing, Proposed. Canal Dredging, January 21, 2005 ^ Subsurface Exploration, Proposed Seawall Replacement, July 26, 2004. The design soil profile and slope stability analysis of the current permitted design was summarized in the CDM Memo to Jeiuiifer Webster, dated 13 December 2006. Stability Analysis The current permitted design includes a 3H:1V slope starting at EL 8.5 and rising to the top of the existing pile cap elevation which is approximately EL 19 with a geosynthetic wrapped riprap protection starting at EL 13.5. The proposed alternative (a) slopes are 4H: 1V beginning at the canal bottom at EL 8.5 and rising to the top of the existing pile cap elevation which is approximately EL 19. The proposed C:\Documenls and SellingslnicholstwlDesktoplT4VN-JLW-07-01 Aoc ~~~ ZS~o Jennifer Webster 27 June 2007 Page 2 alternative (b) slopes are 1.5II:1V beginning at the canal bottom at EL 5.5 and rising to EL 13.5 and then connecting to the 20-fact riprap protected slope portion. The sheet pile wall will. remain with the pile cap a.t EL 19. For both alternatives, the existing canal bottain is much shallower and will need to be excavated/dredged to the final shape. Slope stability modeling was conducted using SLOPE/ W, a two dimensional simulation software package, released by GEO-SLOPE/ W International Ltd. (2004). The stability analyses were first run on the propased alternative (a) and. (b) .mod.els assuming the canal water level and groundti~ater behind the slope were equal. Additional analyses were made assuring the canal water Level. was lower than the groundwater behind the slope by 1 foot and 2 feet to simulate potential rapid drawd.own canditions. The results of the analyses are summarized in Table 1. Table 1 Slope Stability Analyses Results Water Table Factor of Safe Condition Alternative (a) -Sod Alternative (b) -Hybrid 15.5 ft 2.08 1.03 NGVD 1929 13.5 ft 2.04 0.96 NGVD 1929 1 foot 1.92 1.02 Drawdown 2-foot 1.77 0.89 Drawdown Conclusions A minimum factor of safety of at least 1.5 is generally considered acceptable for global slope stability. Based on our analyses, the factor of safety of 1.5 was not met by propased Alternative {b) -Hybrid far any of the four scenarios presented above. Therefore, this alternative is not recommended. However, the factors of safety for slope stability analyses for Alternative (a) -Sad were satisfactory and exceeded the factor of safety of 1.5. During construction, temporary lowering of the water ul the canal can temporarily reduce the factor of safety. If the proposed Alternative (a) -Sad is selected, it is still recommended that drawdown occurs gradually and does not exceed 2 feet. Water levels behind the slope will need to be monitored during conshuction using piezometers anal restrictions will be required on how far the canal water level can be lowered during construction. (,`.lUocumanlsandSellingsUrichoislwlUesktopl7WN,1LW-U7.01doc ~5 7 (~Z~l Jennifer Webster 27 June 2007 Page 3 Erosion protection is required for the 4H to 1V slope in Alternative (a) -Sod within the zone where water level fluctuations will occur. Closure These recommendations have been prepared for design of the proposed Collier Canal Stormwater Retrofit located in the City of Sebastian as understood at this time and described in this report. The alternative design cross sections provided by Jennifer Webster were used as a basis for our analysis. This report has been prepared in accordance with generally accepted engineering practices. No other warranty, express or implied, is made. CaDocumun~s and Se111nysLiichofstwlDesktoplTWN-JLW-07•Gt.doc ~~~ ~~ Y~ 1701 Highway A-1-A, Suite 301 Vero Beach, Florida 32963 tel: 772 231.4301 fax: 772 231.4332 August 16, 2007 Mr. David Fisher, P,E. City Engineer City of Sebastian 1225 Main Street Sebastian, Florida 32958 Subject: Collier Canal Stormwater Reh•ofit Project Slope Stability Analyses and Water Quality Modeling Dear Mr. Fisher: CDM performed slope stability analyses and evaluated the water quality benefits for two alternative cross sections. The alternative cross sectiotls are defined as follows: ^ Alternative 1: Sodded sideslopes from top of existing walls at 4 foot horizontal to 1 foot vertical to canal center ^ Alternative 2: Repiacernent of failvlg bulkheads with a 12 foot wall; maintaining existing canal bottom for 20 feet into channel (and protecting with rip/rap) and dredging 10 feet deep in center of canal only at a 1.5 to 1 sideslope The slope stability analysis determined that Alternative 1 meets the acceptable factor of safety criteria, as long as the water level in the canal is monitored and the drawdown does not exceed 2 feet. The analysis determined that Alternative 2 does not meet the factor of safety criteria and is not recommended. Please see the attached slope stability analysis memorandum. The water quality modeling shows that the largest pollutant reduction comes fiom Alten~ltive 2, therefore the slope stability analysis shows this alternative is not feasible. Alternative 1, shows a reduction aver the existing conditions, however not as large a reduction as the permitted cross section (rip/rap). Please see the attached water quality inemorandurn. ~~ jb1388.doc consulting • engineering • construction .operations ~L CDM Mr. David Fisher, P.E. August 16, 2007 Page 2 The reduction in water quality associated with Alternative 1 may jeopardize grant funding and increase mitigation costs. Further investigation with both St. John's River Water Management District and The Florida Department of Environmental Protection to determine the potential extent of impact this may have on the project. Very truly yours; oC,. W:~,~i.1~. Jennifer L. Webster Camp Dresser & McKee Inc. File:: 20582-43056-003 cc: Ana DeMelo, CDM/WPB Eric Grotke, CDM/ VRB Tom Nichols, CDM/ORL Doug Moulton; CDM/ORL i jb1386.doc ~~