HomeMy WebLinkAbout4th quarter performance 2007
City Clerks’ Office Performance
Fourth Quarter Fiscal Year 2006/2007
July, August and September 2007
Submitted by: Sally A. Maio, MMC
City Clerk
Deputy City Clerk, Jeanette Williams; and Records Program Manager, Donna Cyr
Date: October 8, 2007
Legislative Support Matters
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Prepared agenda packets and minutes for six Regular City Council meetings; one City Council workshop, five
Special meetings, one Council Retreat, three CRA meetings, one Board of Adjustment meeting – attended
meetings for a total of 48 hrs.
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Two Ordinances Adopted
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13 Resolutions Adopted
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Coordinated with recipients for preparation and presentation of two proclamations
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Placed 11Council agendas in the Press Journal
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Placed two legal notice in Press Journal
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Deputy City Clerk administered one code supplement with Municipal Code Corporation and distributed to staff
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Coordinated travel reimbursement for two members to annual FLC conference
Records Management Program
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Responded to 137 public records requests
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15 bags of duplicate and OSA records destroyed by Shred-It - 5 trees saved
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Scanned into Laserfiche 22 sets of minutes, 23 agenda packets, 11 Resolutions, 2 Ordinances, 8 agreements
and 42 Cemetery files – 9 other documents
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150 Building Permit Folders with Plans scanned by the Building Dept. were imported, reviewed and verified by
RPM
Election Matters
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Worked with Supervisor of Elections Office to provide space in old schoolhouse for early voting for 2008
City Board Matters
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Filled four Board vacancies
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Records Program Manager recorded 3 Natural Resources Board meetings
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Prepared 21Certificates of Appreciation for Mayor presentation
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Records Program Manager and Clerk attended Emergency Management staff meeting
Cemetery Matters
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Certificates of Interment Rights for 17 locations issued for a total of $17,500.00
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New Cemetery rate increase resolution and ordinance adopted and local funeral homes notified of new rates and
rules
Community Matters
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Visit from City Manager and City Clerk from Cocoa Beach to tour City facilities with City Clerk
Personnel/Educational Matters
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Administrative Secretary retired – position moved to City Manager - staff reduced to three personnel
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Deputy Clerk attended one-day IIMC approved continuing education classes on Sept. 14, 2007
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Purchased new BIS digital recording system for Council Chambers and with assist from MIS provided training for
all recording secretaries