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HomeMy WebLinkAbout09192007CRA!! cm~oF /~ „ I ~Y~~~ HOME OF PELICAN ISLAND COMMUNITY REDEVELOPMENT AGENCY (CRA) (CITY COUNCIL) MINUTES WEDNESDAY, SEPTEMBER 19, 2007 IMMEDIATELY FOLLOWING SPECIAL CITY COUNCIL MEETING CITY COUNCIL CHAMBERS 1225 MAIN ST, SEBASTIAN, FL Mayor Coy called the meeting to order at 6:52 p.m. 2. The Pledge of Allegiance was recited. 3. ROLL CALL City Council Present: Mayor Andrea Coy Vice-Mayor Sal Neglia Council Member AI Paternoster Council Member Dale Simchick Council Member Eugene Wolff Staff Present: City Manager, AI Minner City Clerk, Sally Maio Growth Management Director, Rebecca Grohall Finance Director, Shai Francis Police Chief, Jim Davis Police Lieutenant, Michelle Morris MIS Systems Analyst, Barry Siepmann 4. APPROVAL OF MINUTES - 8/22/07 Meeting Mayor Coy requested that approval of the minutes be postponed because they were not in the packet. 5. OLD BUSINESS A. Indian River Drive/Main Street Improvement Project -Schulke Report/Public Input The City Manager said at the last session people came up with some alternative ideas which Mr. Schulke has incorporated and will present tonight. Community Redevelopment Agency September 19, 2007 Page Two Joseph Schulke, Schulke, Bittle and Stoddard, Vero Beach, introduced his staff and colleagues and gave a power point presentation with an updated conceptual plan, aone- aisle concept with parking on each side, a fountain as an alternative to the Hardee Oak focal point, additional parking behind the Chamber of Commerce, two staging areas, removal of the kayak launch area, incorporated the use of saplings from the Hardee Oak in the Heritage Memorial Park area. (see Schulke report and drawings attached). Mr. Schulke reported that City staff favored pervious parking materials, the fountain focal point, the Heritage area where the saplings could be planted, a Florida Venacular restroom facility with water fountains and a telephone, nautical rope along the river, specialty paving and the use of mast arm signals. He expounded that the planned intersection patterns will operate at a better level of service and met queuing criteria. Bill DuMond, Land Design South, described the proposed landscape plan, recommending drought tolerant, low maintenance plants and noted the tree palette (attached to Schulke report), strongly suggested a local landscape contractor be utilized. Mr. Wolff asked if there will be irrigation, and Mr. DuMond said there would be. He asked if he had a landscape nursery in mind, and Mr. DuMond said he has a list of contractors in Indian River County and the non-native material he would use would be drought resistant. Mr. Wolff told him not to relent to people on use of non-natives, noting the riverfront may keep the temperatures higher. Mayor Coy called for public input from the public: Robert Pliska, 1590 Dewitt Lane, Sebastian, said he believed the two-way traffic pattern within the ramp area with a 60-65 foot boat would be a problem and asked Mr. Schulke how much radius you need with 75 feet of truck and boat. MOTION by Mr. Paternoster and SECOND by Ms. Simchick to extend Mr. Pliska's time for three minutes. Voice vote carried 5-0. Mr. Pliska continued his presentation stating this boat parking lot won't work. Ruth Sullivan, Indian River Drive, adjacent property owner, said Schulke has done a wonderful job, had a concern with cars backing up onto Indian River Drive, this will be safer for boaters and people traveling on Indian River Drive. She said she would follow the Power Squadron's recommendation on parking. She said she would like to see a place preserved where people could just sit and look at the water, said she liked the heritage area proposed, and recommended a curb cut off of US 1 into the Chamber to keep traffic off Indian River Drive. 2 Community Redevelopment Agency September 19, 2007 Page Three Trish Adams, 47 River Oak Drive, Sebastian, said the plan is fantastic, except the restroom may be a little too close to the lagoon, not knowing if it is on septic or sewer, there could be a good balance with native and non-native plants, recommended the City do some mangrove restoration along shoreline, and if ramp fees are imposed, they be based on trailer registration. Andrew Walls, Delmar Street, Sebastian, said the view will be taken away by this plan, he asked if there is accident data showing the need for this improvement and he was not in favor of it. Mr. Schulke, (father of Joseph Schulke), Power Squadron Member, described the work of the squadron, said he has never seen a 55 foot boat on a trailer in town and the largest he has seen is a 41 footer, so he doesn't see a problem with this, said the two-way traffic is fine, and the way it is laid out will stop traffic from going out to US 1, said everybody he talks to likes the plan, said the riverfront is lovely and everyone can be proud of it. Bob treason, US 1, Sebastian, asked how garbage will be addressed, asked about the egress onto US 1, had a concern about the restroom right on river and recommended it be moved next to the Chamber parking lot. Damien Gilliams, 1623 Layport, said Joe Schulke has a great Dad, said there is a petition with signatures of 300 voters that say no to this, said Council doesn't have a copy of the traffic study, that Main Street and US 1 will stack up with boat trailers, the City is giving up Candy Cane park to Ruth Sullivan for parking for her business, FDOT won't allow access to the Chamber parking lot off US 1, the City will have to maintain landscaping, suggested putting the project to a referendum vote, that it is terrible and needs to stop tonight, said the Mayor took funds from Mr. Schulke in her election and has a conflict and the City needs an Attorney General opinion regarding her voting on this. He said the plan is a mess, usability is not improving, the Chamber needs to move next to City Hall, said the plan is pretty but not functional, there is no way they will allow septic, asked that he bring in an engineer, and asked for a vote for an extension of his time limit. There was no vote to extend. Mayor Coy began to respond to allegations made by Mr. Gilliams. Mr. Gilliams responded from the audience and Mayor Coy gave him a first warning. Mayor Coy said the signatures on the petition are not all registered voters as Mr. Gilliams stated, that Mrs. Sullivan has plenty of parking at her business and has no need for additional parking, that the parking will be for Chamber of Commerce use, and the City's lease with the Chamber provides for parking. She also said people tell her, "You are taking away Candy Park," but only Officer Poore uses the park, and as for campaign contributions, at one time Mr. Gilliams gave her a contribution, and she has had to listen to him for three years and has voted on his items and he didn't complain about conflict of interest then. Community Redevelopment Agency September 19, 2007 Page Four James Spinelli, Caravan Terrace, Sebastian, read a letter objecting to this plan and instead replacing the ramp with a "welcome dock" into the record (see attached. Mayor Coy asked who the "we" is to whom he referred in his letter and he said it is the people who signed the petition, his wife, his son, his neighbors. Discussion followed about the concept of a "welcome dock" and past discussions about establishing a mooring field. Mr. Neglia said we cannot dredge in the ramp area to accommodate large boats docking there according to DEP. Mr. Wolff noted he had asked for information on mooring fields six months ago and had not received anything. Mr. Wolff congratulated Mr. Spinelli for the effort to obtain signatures. Ms. Simchick said she had asked staff to provide a chronological history of this issue (see attached), and cited April 25, 2006 minutes noting that people opposed moving the Main Street ramp, noted the petition is not dated, and read its title. She said even though there are 22,000 citizens, 300 are important to her and maybe Council has addressed some of their concerns tonight. Mr. Wolff asked her why she can she say that with finality and must be open to ideas. In response to Mr. Paternoster, the City Clerk, who provided the requested chronology, said there were several concepts presented at the cited April meeting and the idea to close the existing Main Street ramp and open additional ramps at the Yacht Club was opposed by most people in attendance, including Council, though no motion was made. Shawn Raba, 402 Easy Street, said this project is definitely needed; he would not have a problem with paying a fee, that this is a great idea and would be very valuable to the City of Sebastian. Mayor Coy called recess at 8:23 and reconvened the meeting at 8:36 p.m. All members were present. The City Manager gave a brief background on the project which began before his employment with the City, said he would like to get out of concept phase to design phase, said the primary goal was to alleviate a bad traffic flow, said he would like Council to say fine tune the project or scrap the project. He then asked Joe Schulke to come back up and respond to technical questions and concerns. Joe Schulke responded to the following public concerns: Mr. Pliska's concern for maneuvering area. Mr. Schulke described the entire area set out for staging and said there is a lot of maneuvering room and will be more functional than what is present. Ms. Sullivan's request for more benches. Mr. Schulke said more are planned just not depicted. 4 Community Redevelopment Agency September 19, 2007 Page Four Ms. Adams' concern for restroom. Mr. Schulke said it will hook up to septic and have a lift station as required. Mr. Walls' concern about view. Mr. Schulke said there is not much canopy planned in area and view will not be blocked The City Manager said the view is opened up more now than it has in the past by removal of the old chamber building and the Boudrot house. Mr. Schulke continued stating he had sent out letters about this meeting to adjacent property owners. Mr. treason's garbage concern. Mr. Schulke said will be addressed during design phase, right now there are cans and maybe we can put in something near restrooms designed for that area. Mr. Gilliams' concerns about functionality of ramp and unavailability of traffic study. Mr. Schulke said he just received the traffic study yesterday and will provide copies to all Council members, and he thinks the plan will be an improvement to what is there now. Mr. Schulke asked Council to address the questions on page four and five of his handout. Mayor Coy said she will go through each member's comments and then address each of the questions. Ms. Simchick Question/concern: lighting Schulke response: standard acorn lighting and said Trish Adams had provided data on environmentally friendly lighting Question/concern: need for more lighting for early morning Schulke response: we will address on the plan Comments: wonderful project, impressed that Mr. Schulke sent out letters, petition requested improved plans, project is about a sense of place, was not about the boat ramp, you cannot get a permit for ramps near the twin docks, project is not about boat ramps, even name of project has changed, trust Chris Moira of IRC Traffic, pleased with restroom, Candy Cane Park concerns have been satisfied and there was no problem with using it, no historical value of that park, have to go with the majority, would like to see white flowering shrubs 5 Community Redevelopment Agency September 19, 2007 Page Six Mr. Wolff Question/concern: initially he was not in favor of project however Mr. Schulke has grown on him with help of his Dad, impressed with way he has done his homework, would have liked to see him awarded the engineering contract through competitive bid, but he is the engineer of record and has done a good job, he doesn't buy into that this will be a cultural heritage area, but willing to keep an open mind, said the City Manager point was poignant - it is what it is, better than what is there, but questioned is it $2 million dollars better, restroom was not in original plan as structure, asked cost of splash pad restroom Schulke response: splash pad restroom was $88,000 and lift station additional $35,000 to $45,000 Question/concern: people talk about blocking the view and found it difficult to understand why we are putting restroom which will block the view, maybe put restroom closer to Chamber building, asked to look at other decorative pavement surfaces because it would quickly fill up with cigarette butts and be a problem with toddlers, people with canes, concerned with rope fence and asked if it would it require maintenance Schulke response: staff proposed a bathroom, and if it is done, it should look nice but would look for Council direction, make plastic rope that would last, but birds may land on and peck DuMond response: it would be heavy duty nautical rope Question/concern: would fountain attract birds, stated not be put off by people who want only Florida natives because not every non-native is invasive Mayor Coy Mayor Coy apologized to Mr. Spinelli regarding her remarks about the petition and said that obtaining 350 names is a lot of work, that four years ago she started her political career with a petition and her arm chair brigade, but also knows it is a limited document and it would be helpful to have some of the people who signed it here to offer input. Question/concern: this project has been around for a long time and it gets better each time, complimented Mr. Schulke for trying to reach the public, and it is time to go or no go, boat owners won't try to squeeze into smaller lots, she said she is prepared to give her full support to this, said a wash down facility might move soaps into the river and could not support it. She asked if the County is going to help with the intersection. Schulke response: Chris Mora already has the base design for such an intersection and would do the modifications free of charge. He said it would be a $10,000 savings. 6 Community Redevelopment Agency September 19, 2007 Page Seven Question/concern: if you can find another spot for the restroom she would look at it, but was not opposed to where it is now, Veterans may want to donate an interfaith monument for four chaplains who went down on a ship during WWII, was not opposed to having more public input but we need to move forward Mr. Neglia Question/concern: liked the design, can restrooms be put across the street near the Chamber, not in favor of parking near Chamber, there is not landscaping on east side of Chamber, it is shown on south side DuMond response: landscaping near Chamber only aesthetic rendering, not in following any plan Question/concern: noted Ft. Pierce has cinderblock restroom/his and hers, would fountain block the view, wouldn't it be hard to back out of the staging area, doesn't want a wash area near ramp, where will tree saplings be planted and will they grow large and have to be trimmed, will storm surge impact bathroom, garbage issue can be like Yacht Club - 4 or 5 pails, receptacle for fishing line, said no one is in Jordan Park because previous Council wanted to keep it open space, agreed with City Manager that this started before he came here and there have been many meetings, this is a good plan and he would like to go forward, asked about glare of lights onto Indian River Drive Schulke response: put restroom anywhere Council wants it, fountain would not block view, staging area is sufficient and won't be a problem, saplings near heritage area, will set finished restroom floor higher than storm elevation -set at 7.5 or 8 inches, can match existing acorn lights with lower wattage, existing lights will be relocated, and he will take plans to P & Z and Natural Resources Board Mr. Paternoster Question/concern: asked about handicapped studies done with the imprinted pavers, ADA compliant Schulke response: the pavers can't have more than '/4 "rise and he will work with the accepted standards for ADA requirements Question/concern: the restroom seems small to me and there is a bench in the men's room with a hook behind it and I am afraid someone could be impaled, have you been in contact with Chamber, since this will enhance their future do you have any idea when the Chamber building might get started Schulke response: offered to call Beth Mitchell 7 Community Redevelopment Agency September 19, 2007 Page Eight Questions/concern: are we doing anything to help with problems at the boat ramps as to height of docks to smaller boats, is there anyway we can address this City Manager offered to take a look at the height Questions/concern: have concern putting restroom across the street because then the street will need to be crossed which would be bad for children Schulke response: from practical standpoint it is best place for the bathroom Questions/concern: can we not build restroom ourselves for less money Schulke response: we can inquire Questions/concern: in reference to Mr. Pliska, when coming out on north end is the distance 12 feet wide in each lane Schulke response: have 30 foot total width within the curb Questions/concern: would radii required not cause problems with US1, would like to see traffic study, when boats start to stack do you anticipate any problems Schulke response: do not see a problem with the required radii, the boat stacking will be less than wh at is here now Questions/concern: what is the foliage in middle of street DuMond response: accent plantings that will follow FDOT requirements Mr. Wolff asked why the kayak launch removal was noted on page three. Mr. Schulke explained that Mr. Neglia said there are kayak facilities to the south and it was not needed. Mr. Wolff invited the kayaking community to give input on the design. Page four questions: 4A. Commence final design/permitting of attached plan? Wolff -yes Coy -yes Neglia -yes Paternoster -yes Simchick -yes Community Redevelopment Agency September 19, 2007 Page Nine 4B. Include Restroom Facility? Coy -yes, but would entertain another site Neglia -yes Paternoster -yes Simchick -yes, but in phasing and funding Wolff -yes, but not a $125,000 restroom 4C. Signalized Intersection -Incorporate mast arms or overhead wire? Neglia -overhead wire Paternoster -overhead wire Simchick -overhead wire Wolff -overhead wire Coy -overhead wire 4D. Boat Preparation -Include washdown? Paternoster - no Simchick - no Wolff - no Coy - no Neglia - no 4E. Hardee Tree -Save or alternate plan? Simchick -save, and may be by law obligated if it state registered The City Manager reported that he did talk to Ruth Stanbridge and they report the tree is locally designated but he advised if the tree is taken down it would be replaced to our required standards. Wolff -save, but have alternate plan because tree isn't long for this world Coy -need to see facts by arborist, need to harvest the acorns - if arborist decides the tree is gone let's get rid of it, it is not attractive, no canopy, not serving its purpose Neglia -save with an alternate plan Paternoster -pending report like to save, but if comes back negative then alternate plan 9 Community Redevelopment Agency September 19, 2007 Page Ten 4F. Heritage Area -Per plan, or revise? Wolff -like site maybe incorporate other ideas as progress Coy -yes Neglia -like where it is, yes Paternoster - go with plan, can always be tweaked Simchick -per plan 4G. Provide additional parking behind Chamber? Coy -yes Neglia - no, do not like parking back there - should be a park Paternoster -how many spaces will we owe Chamber Schulke -the lease requires 12 spaces Paternoster -you asking about additional, the last drawing had four spaces Schulke -Based on input received, he didn't have a good feeling about parking then, has 14 spaces there now and does Council want to add more - he put those 14 based on 3-1 vote at previous meetings Paternoster - no, zero parking Simchick -parking as is Wolff -additional parking, a plus Mayor Coy asked for a clear consensus, how many people are for zero parking behind chamber? Neglia -yes Paternoster -yes Simchick - no Wolff - no Coy - no Mayor Coy then asked "Do you like the plan before us?" Paternoster - go along with 4 originally planned Simchick -yes Wolff -yes, more parking Coy -yes to plan Neglia -yes 10 Community Redevelopment Agency September 19, 2007 Page Eleven Mr. Schulke then asked about the restroom remain per plan or an alternative site be chosen. Simchick -per plan Wolff - yes but would like to see alternate Coy -yes but would like to see alternate Neglia -see but would like to see alternate to north Paternoster -per plan MOTION by Ms. Simchick and SECOND by Mr. Neglia to extend the meeting but take a recess first, and it was the consensus of Council to do so. Mayor called recess at 10:23 p.m. and reconvened the meeting at 10:30 p.m. 6. NEW BUSINESS A. Resolution No. 07-02 - FY 2008 CRA Budget (Finance Director Transmittal, R-07-02) A RESOLUTION OF THE CITY OF SEBASTIAN COMMUNITY REDEVELOPMENT AGENCY (CRA) ADOPTING A BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2007 AND ENDING SEPTEMBER 30, 2008 AS PROVIDED FOR IN EXHIBIT "A"; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. The City Manager provided a "cash alternative" revision prior to the meeting. (see graph and memo attached) He said Council reviewed this on August 22, 2007 and he emphasized that Council did not need a financial vehicle for the Main Street improvement tonight but a budget, that is not a bible. He explained his memo in detail. Damien, Sebastian, said the budget is being rushed, recommended sacrificing things like the Christmas tree for $14,000, if you had lobbyist you could have the grant, said to put it to referendum and see what voters want, buy land, put wish list together for CRA district, need to plan ahead, money for Clambake give to churches in Sebastian, said the trolley rental for festival isn't needed, prior planning prevents terrible performance, budget process is mistake, said to Mayor Coy we need leadership and she needs to step down. Mr. Wolff asked for his benefit would the City Manager explain what the original budget would have been. The City Manager explained the original budget was $2.2 million and of that, $1.5 million was borrowed money. The amended budget is $724,548, borrowed money would be taken out, along with canceled projects and put in $619,000 cash available, and grab more recreational impact fee money (if Council wanted to do that.) 11 Community Redevelopment Agency September 19, 2007 Page Twelve Mayor Coy said she was prepared to support the prior budget but support the plan B knowing the budget can be changed. She said she had no intention of stepping down. Mr. Neglia said he was concerned about bond ruling, it may go back to court and be reversed, if we had to use cash reserves other than by referendum, we would have to wait until January, how would it affect what we did here tonight with Schulke and by using impact fee, would that put other projects in jeopardy. The City Manager addressed that if we go referendum and it fails, you have no Main Street project. He said Council probably did not want to go to referendum because every cent spent up to now would be wasted and Council should not try another way against the referendum. The City Manager said recreation impact fees are accumulating and this project does more than redevelopment, it is a good place to look for needed funds. Mr. Neglia said he is willing to support the budget. Mr. Paternoster asked the City Manager how many recreational projects would be canceled. The City Manager said none, there were minor projects but most of it was going to be for the community center. Mr. Paternoster said there are 400 citizens concerned about the Main Street project and now to revise the budget without their input, he said he was not in favor of the budget revision. He asked the City Manager if he would recommend using cash. The City Manager said he would but originally wanted to do it with CRA cash but the given the size of the project, the City may run out of money, it is important to have the project fund set up, and it is better going to impact fees than bonding it. Ms. Simchick said she would prefer to go with the old budgets which are transferable. MOTION by Ms. Simchick and a SECOND by Mr. Neglia, to accept amended budget, as given most recently by the City Manager. Roll call result was as follows: Ayes: Neglia, Coy, Simchick, Wolff Nays: Paternoster Passed 4-1 7. Being no further business, the Community Redevelopment Agency meeting adjourned at 10:57 p.m. Approved at the January 23, 2008 Community Redevelopment Agency meeti ATT S . Andrea 8. Coy, Mayor Sally A. Maio, MC -City Clerk 12 SCHULKE, BITTLE St STOODARD, L.L.C. CiV1L d STRUCTURAL ENGINEERING • LANG PLANNING • ENVIRONMENTAL PERMITTING Indian River Dr. /Main St. Improvement Project City of Sebastian IMwe d iMrwr MIN CONTENTS Attached for Council Use: • Outline -Project • Outline -Topics of Discussion 1. Changes to Plan 2. Traffic Impact Analysis 3. Laedscape Plan 4. Request Council Direction • Outline of Meetings to Date Sketches: • Updated Conceptual Plan -Overall • Plan Over Aerial • Plan with Dimensions and Turning Radii • Details -Focal Point -Fountain Alternative • Details -Heritage Area • Photographs -Existing Plaques • Details - Restroom Facility • Comparative Plan: • Standard Modular -Sketch and Photo • Modular with Architectural Design Elements -Florida Vernacular (Sketch) • Plant Palette • Photograph -Turf Block (Example from Sebastian Entertainment) • Photograph -Hardy Tree "Acorns" Correspondence in Council Packets Only: • Letter to Power Squadron -Notice of CRA Meetings • Letter to Adjacent Property Owners -Notice of CRA Meetings • Notice to Utility Providers • Email -Summary of Meeting with Power Squadron • Letter from Power Squadron - Ie Support of Project • Letter to Power Squadron -Request Review of Conceptual Plan • Letter to Police Chief James Davis -Request Review of Conceptual Plan • Notes from July 25, 2007 CRA Meeting • July 23, 2007 Letter from Chamber - In Support of Project ~lifieCp IleesMth! Ne. ~~E11//nrlnnnnnrc~l arrd Yttn~lnirye tirrv~ttn ~LL~~~ KSM SCHULKE, BITTLE & STODDARD, L.L.C. CIVIL & STRUCTURAL ENGINEERING • LANG PLANNING • ENVIRONMENTAL PERMITTING Indian River Dr./Main St. Improvement Project my orsd,~r-~ IYw dRk.n IYrd September 19, 2007 Project Team • Schulke, Bittle & Stoddard, LLC, Project Engineers o Joe Schulke, P.E., Project Manager o A'Lana Cutshall, Mazketing Director • Land Design South, Landscape Architecture Consultants o Bill DuMond, Sr. Project Manager o Chris Morhazdt, RLA, ASLA, Director of Business Development • Bio-Tech Consulting, Inc. Environmental Consultant o Stephanie Salvilla, Project Manager • Houston, Schulke, Bittle & Stoddard, Inc. -Surveyor o Stuart Houston, P.S.M. • KSM Engineering & Testing, Inc. -Geotechnical Consultant o Ron Keller, P.E. • City Council and Staff • City of Sebastian Residents `i1t-T~h ItNN Mo. HnNmn uw``e,,~l rM YerminNy~ 4rvine ~~~~w KSM What is the project: • Indian River Drive/Main Street Improvement Project • Cornerstone of the Downtown District and CRA (Community Redevelopment Agency) Project Goals: o Improve usability and safety of the Main Street boat ramp o Improve ambiance of Main StreetlIndian River Drive o Create a "sense of place" for central downtown o Protect and enhance the "view of the river" o Improve traffic and pedestrian circulation and safety Why is the project necessary: • Improve access and safety of the boat ramp A special report of the Parks/Recreation Committee concluded that the operation of the boat ramp was an unsafe condition. • Eliminate dangerous back-up pazking on Main Street The Ciry Engineer had advised City Council that the parking situation was unsafe and a motorist hazard. • The CRA Report (2003) identified this area was in need of revitalization and improved safety elements • Improve the downtown riverfront theme -1- We want to provide a "sense of place "while incorporating the City's Riverfront/Old Fishing Village theme. • Better stormwater/pollution prevention controls to protect the Indian River • Restoration of wetland vegetation along the shore of the Lagoon • Provide additional parking within the vicinity of the boat ramp for both vehicular and passenger vehicles. What has been accomplished: • Meetings o Sebastian City Manager and Staff -several meetings, most recently on August 31, 2007 o Sebastian City Council Members -individual meeting with each Council member, 5/14/07 to 5/24/07 o Sebastian Property Owners' Association -with President on 6/2/07; with membership on 6/4/07 o Florida Department of Transportation -in Ft. Lauderdale with Beth Coe on 5/17/07 o Indian River County Public Works -with Chris Mora on 5/22/07 o St. Johns River Water Management District -with Mark Crosby and Karen Garrett- Kraus on 6/12/07; on-site meeting was held on July 9, 2007 to determine wetland limits. o Sebastian Inlet Sail & Power Squadron -with membership on August 27, 2007 - Primary Issues: ^ Eliminate Indian River Drive on-street parking ^ Add parking (off-street) at northwest parcel ^ Parking/improvements at Jordan Park/Chamber of Commerce -no consensus ^ Boat trailer parking, circulation and staging area -censure it is adequate ^ Ensure view/aesthetics are priority ^ Define Heritage Park area -use/improvements ^ Traffic impacts to US 1 /Main St evaluate and ensure no impacts • Survey has been completed • Geotechnical testing/soil borings work is completed • Traffic Impact Analysis is completed • Prepared modified construction cost estimate for staff use in preparation of an application for a State Grant (FIND -Florida Inland Navigation District) • Prepared revised Conceptual Plan which considered issues identified in our meetings/discussions • Submitted Letter to adjacent property owners notifying them of the September 19, 2007 CRA Meeting (09/10/2007). -2- Topics of Discussion: 1) Changes to plans: A. Direction from Council at July 25th CRA Meeting • Change design at boat ramp to a one (1) aisle layout in lieu of two (2) • Provide alternative plan for focal point. We have proposed a fountain together with landscaping, pelican (City symbol), other aesthetic amenities Added additional parking at Chamber and N.W. area -Several people in attendance also felt additional parking is needed. Parking is proposed in Turf Block • Existing parking only on Main Street - (12) spaces • We have provided (39) total spaces on this plan, or a 27 increase in spaces. • Staging Area • Remove kayak • Plant tree saplings from Hardy Oak. We have provided in the Heritage Memorial Area. B. Sebastian Power Squadron Sueeestions • One (1) aisle layout was preferred, but also thought it should be two-way traffic. This would permit unloading to occur in a way that permits driver to see ramp clearly without obstruction from his boat/trailer. • Staging boat preparation area -important. Wash-down (?) -City's discretion. • Room for large boats/trailers -Yes. Aisle and stall lengths have been increased to: 30 ft. aisle with 60° angle parking, most of which are 50 ft. or longer. C. Meetina/Discussion with Staff • Turf Block at parking areas. • Alternative focal point -incorporate fountain, landscaping, City emblem or symbol (Pelican), aesthetics. • Heritage Area -incorporate specimen Oak (to replace Hardy Oak); Memorial area/wall to place existing plaques (there are three present on-site); nautical flagpole to replace existing flagpole; benches to sit/relax; plant Hardy Tree saplings. • Restroom facility -important to incorporate now, using Florida Vernacular style. We developed an elevation using the same modular as used at the Splash Pool, but adding Florida Vernacular architectural elements. • Rail between sidewalk and wall/rip-rap for safety/liability issues. Use nautical theme, posts with rope. • Identified limits of specialty paving in Main Street and Indian River Drive. • Staff would like to incorporate mast arm signals in lieu of overhead wires. Aesthetics outweigh costs. Direction is needed from Council. -3- D. Other Su~sestions: • Additional parking -per Tom Collins, Damien Gillen, Joe Scozari, Chamber of Commerce, Ruth Sullivan • Change focal point (other than tree) -Damien Gillen, several others in public. • Room for larger boats/trailers -Chamber of Commerce comments, several others. 2) Traffic Impact Analysis is complete. The study has found that with minor changes to the road alignment, including: • Two Eastbound lanes on Main St. • Change lane designation at both approaches at US 1 on Main St. from Left/thru and Right, to a Left and Right/thru. • Timing at intersection The intersection, with all proposed improvements, will operate safely, better then it presently operates, and will accommodate future 2012 traffic volumes. 3) Landscaping plan/recommendations. Mr. Wolfe had inquired, about several landscape related, issues, including xeriscaping, provide low maintenance and low irrigation design. Land Design South has prepared a Conceptual Plan and a "Landscape Palette" for Council/public review and comment. 4) Request Council direction: A. Commence final design permitting of the attached plan? Revisions: B. Include Restroom Facility? C. Signalized Intersection -Incorporate mast arms or overhead wire? D. Boat Preparation -Include washdown? -4- E. Hardy Tree -Save or alternate plan? F. Heritage Area -Per Plan, or revise? G. Provide additional parking behind Chamber? H. Other: -5- SCHULKE, BITTLE ~ STODDARD, L.LC CIVIL 8 STRUCTURAL ENGINEERING • LAND PLANNING • ENVIRONMENTAL PERMITTING ~uttine "Meetinos to Date September 19, 2007 Staff: (5/28/07) - Eliminate Indian River Drive on-street "back-out" parking. - Add additional off-street parking to NW parcel - Move sidewalk closer to river and make non-linear - Sensitive to Council direction on Jordan Paris (Chamber property -see how Council directs us. Council Members (5/14/07- 5/24!07) - Adequate traffic circulation/safety -increase intersection radii, clearly and visibly delineate re-aligned Indian River Drive - Provide buffer between project and adjacent properties. - Jordan Park/Chamber -parking and other improvements: No consensus on needs. Members have diverse opinions from providing no parking at all to providing per original plan. - Hardy Oak tree -perhaps gather and plant acorns from tree to continue its legacy in case it is lost from construction or disease. - Economics - Design/build economically. - Heritage area -Good idea. Need to define. - View and aesthetics are important components. - Boat trailer parking and maneuverability: Provide adequate parking and sufficient area to maneuver and "staging area". FDOT (5/17!07) - In favor of plan in concept, and acknowledged public benefit (safety upgrades created with realignment, moving boat parking and eliminating Main Street parking). - Want "Synchro Analysis" - a traffic study -Main St./US1 and Main St./Indian River Drive - to make sure realignment will not cause traffic to bads up into US1. IRC (5/22/07) - In favor of plan in concept. - Also wants to see Synchro analysis -but thinks it will be fine. - Has US1/Main St. intersection design (as it exists) in house, on paper. Has offered to provide redesign of intersection signal plans at no cost to City. Anticipates having to modify eastbound Main Street approach to US1 -signal and pavement markings. SPOA (614/07) - Although the meeting with SPOA was generally to introduce the project to the membership and encourage public input and attendance at the CRA workshops, several concerns were voiced: - Why is this project and its likely cost being pursued in lieu of other possible alternatives? - Can the project design or construction be done for less money? - Parking and improvements at Jordan Park/Chamber -several opinions, some in favor, some not. - Boat trailer maneuverability/circulation - is there adequate room? - Can the railroad station building be incorporated into this project? - The view of the river is important. - Provide phone/communications capability with emergency services at boat ramp in restroom/breezeway area. SJRWMD (6/12/07) - Qualify for General Permit if we do not propose impacts to lagoon or wetlands. - Address existing facilities/uses (boat ramp, rotary dock, existing Boudrot dock). - Boat ramp/rotary dock: Provide documentation that City has obtained submerged land lease or other state approval for existing uses - if none, then must apply for approval. - Boudrot dock -transfer permiUlease to City (if one exists). Define use -recommend pier -docks would be lengthy and arduous process. - Address 10 year floodplain impacts - if any. - Meet on-site to evaluate wetland limits shoreline conditions and preliminary evaluation of project impacts, if any. A meeting is scheduled for July 9. - Ensure we are proposing the same or less boat trailer parking. Otherwise, must re-permit boat ramp use as an impact to state resources- addressing manatee protection, seagrass impacts, endangered species impacts, address aquatic preserve rules (theory is -more parking equates to new/additional impacts). Sebastian Chamber of Commerce(712/07) - Maneuverability -ensure there is enough space for boat trailer to back out. - Traffic pattern -some felt that the trailer parking drive aisles should not both go the same way, but in a circular pattern to keep from going out on Indian River Drive to get back around to the ramp. - Too much "green" space with the two small landscape strips on the north and south end of the trailer parking area. We pointed out that the alternate plan did not have a strip at the south end due to design of the staging area. - Restroom location -blocks the view of the river. Would prefer it closer to the Chamber of Commerce. - A "No Overnight Parking" sign might be necessary. - One person's viewpoint is to just add two concrete staging areas on each side of the boat ramp. - The public does not understand where the source of revenue comes from to pay for a project like this. Council should emphasize and further discuss this. - Chamber newsletter contains an article on the project a long with the conceptual plan. SJRWMD (719107) - Environmental Consultant (Bio-Tech Consulting, Inc.) met SJRWMD on site to determine wetland limits. "There were several meetings between Schu/ke, B/lf/e 8 Stoddard, LLC and staff, and other concerned citizens prior to the award of this contract That informatfon is referenced in the response to the RFQ submitted on February 2Q 2007. Sebastian Power Squadron (8/27/07) The project was well received. Comments made were - Alternate 2 or 3 with one aisle was preferred. - Provide boat prep. and wash-down areas. - Change aisle to two-way. If boats permitted to approach ramp from North, backing the trailer onto the ramp will be easier, as the drivers side has Gear view of the ramp. (Conversely, approaching from South, drivers view will be blocked by trailer). After unloading, the boat vehicle can pull out, travel north and easily park in spaces as proposed. - Inquired about trailedboat size -the sketch depicts a small boaUtrailer (20 ft). - Could additional signage North and South of Main Street on US 1 be provided, encouraging boaters to exit US 1 and travel East to Indian River Drive on side roads other than Main Street -thereby reducing traffic on Main Street. City of Sebastian CRA (7/25/07) • Change design at boat ramp to a one (1) aisle layout in lieu of two (2) • Provide atemative plan for focal point. • Added additional parking at Chamber and N.W. area -Several people in attendance also felt additional parking is needed. {Eugene -pervious surface; Andrea want it kept natural). Mr. Neglia did not want additional parking at Chamber. • Staging Area - (Eugene and Sal mentioned this was important). • Remove kayak launch (Sal indicated the City has provisions at other locations). • Plant tree saplings from Hardy Oak in lieu of saving tree. Staff Meeting (8/31/07) • Turf BIoGc at parking areas. • Alternative focal point -incorporate fountain, landscaping, City emblem or symbol (Pelican), aesthetics. • Heritage Area -incorporate specimen Oak (to replace Hardy Oak); Memorial area/wall to place existing plaques (there are three present on-site); nautical flagpole to replace existing flagpole; benches to sit/relax. • Restroom fatality -important to incorporate now, using Florida Vernacular style • Rail between sidewalk and walUrip-rap for safety/liability issues. Use nautical theme, posts with rope. • Identified limits of specialty paving in Main Street and Indian River Blvd. • Staff would like to incorporate mast arm signals in lieu of overhead wires. 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[s _.~~~ '"'~„~ ~ ,.- y~> - ~ ~ ~ ~,~ EX6TING COVERED ,~ _._ - - _ - ..: , .... ~ ,. _. K: TABLES {/` PK~! ..... ... ... ... 1 _ PROPOSED OSK 41 , ~ ~ ""..,,: .NOTICE BOARD ~~`t ~ , ~ . '\ ` ~ ~~ i_. CONCRETE r., `~ '.\`(`~ ~ ` ,~ \ °~'°'~ '1 ~ \' `', _,,,,CyY,~y~ -: ~11RF BLOCK -' PARKING SPACE ~i :>~ \ ~ ``~, .:. . ,,~ -. - .-l-r- ~:. `-• -: j ~pN~ ~ ~~I,I,~f,~ SCHULKE, BITTLE & STODDARD, L.L.C. DESI~.~N :F Lanclsr_:~p~ Arcl ~i'~c~urt- CML ~ STRUCTURAL ENG/N£ER/NG ~ LAND PUWN/NG ~ txMRONM£NTAL P£RM/T11NG cc 1 ~~ru ~f1VIfOi"1tT1C-'ri1U) Sf f VIC eS CERTIFICATION OF AUTHORIZATION NO.: 00008668 JOU 1 I 1 ~ ;°'~` ~a TranS~~ort~?icon 1717 INDIAN RIU~R BLVD., SUITE 201 VERO BEACH, FLORIDA 32960 TEL 772 / Y :. ~~ =i< ,~. ~ ~~rii-~ r~~ FM~AIL +nfo@sbsengineers.com Z~ ~~ z ~' a Q C F N U W+ w 3n;, .. r d N Z x z z 0 u u H -* u j -~ Z O J w Z QQ Z -, M z ,/ z ~ ' /, 4 'i w ~ o m w ~ F m ,, a g ~a i Z Y a m O i ~ 1 I I o '. 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WILLIAM P. STODDARD, Ph.D., P.E. CIVIL 8 STRUCTURAL ENGINEERING • LAND PLANNING • ENVIRONMENTAL PERM-1TING 17171NDIAN RIVER BLVD., SUITE 201 VERO BEACH, FLORIDA 32960 TEL 772/ 77x9622 FAX 772 / 770-9496 EMAIIL info sbsengineers.com 4 ~' ~ SCNUt,KE, BJTTLE ~ ~7TODDARp,' L.L,G. CIVIL $ St'RUCTUWIt. ENGiNEE'RING • LAN4 PLANNING ENYlRpNMENtAI P€RMI7TlNG Indian River Dr./Main St. Improvement Project. ~ I~. City of.Se6astian ~~' ~dna~ti~ r Date: To: CC: From: September 10, 2007 l ,~,'~ .,~,~a ~~HI6-7eEh Copseldag Inc: ~~~~ ~ KSM Robert J. Markham; Education Officer, Sebastian Inlet Sail & Power Squadron (via email seo@sebastianinletps.com) Al Minner; City of Sebastian Manager Joseph W. Schulke, P:E.; Project Manager Subject: CRA Meeting to be Held Wednesday, September 19, 2007 at 6:OO pm at the City of Sebastian Council Chambers Please accept this as formal. notification of an upcoming CRA meeting to be held on Wednesday, September 19, 2007 at 6:00 pm at the City of Sebastian City Council Chambers,. located at 1225 Main. Street, Sebastian. The purpose of this meeting is to provide an opportunity for the public to discuss the City of Sebastian's Indian River Drive/Main Street Improvements project. This meeting is open to the public, and will allow an interactive setting for your questions, concerns and ideas. As a follow up to the meeting I had with your Squadron on August 27~', I thought it would be beneficial to you ' to receive formal notice of this upcoming meeting, and we encourage you and the squadron members to attend. However, if you can not attend, but would like to discuss the project, please feel. free to contact me via. phone at (772) 770-9622, or via email at jschulke(asbsen~ineers.com. Hope to see you all there! e ti ~ rSCHULK~, QITTLE ~c +~. TOppARD, L.L.C. ~r L ~ ~ ~. Clt/It & STRUGTUf7At ENGtNEERtNG ~ AND PLANNING • ENVt120NMfrN7At PE'RA?ITT7NG °~ siaTech`~nins ~~~~ KSM Indian River Dr./Main St. Improvement Project City of Sebastian ,., ~...r~.,~,,w. Date: September 10, 2007 To: All Adjacent Property Owners Abutting The City of Sebastian's Indian River _Drive/Main Street Improvements Project Located at Main Street/Indian River Drive CC: Al Minner; City of Sebastian Manager. From:.. Joseph W. Schulke, P.E.; Project Manager Subject: CRA Meeting to be Held Wednesday, September 19, 2007 at 6:00 pm at the City of Sebastian Council Chambers Please accept this as formal notification of an upcoming Community Redevelopment Agency (CRA) meeting to be held on Wednesday, September 19, 2007 at 6:00 pm at the City of Sebastian City Council Chambers, located at 1225 Main Street, Sebastian. The purpose of this meeting is to provide an opportunity for the public to discuss the City of Sebastian's Indian River Drive/Main Street Improvements project. This meeting is open to the public, and will allow an interactive setting for your questions, concerns and ideas. Attached, please find a brief outline of what the project entails,: and a sketch of our conceptual plan. As an adjacent or nearing property owner, we thought it would' be beneficial to you to receive formal notice of this upcoming meeting, and we encourage you to attend. However, if you can not .attend, but would like to discuss the project, please feel free to contact me via phone at (772) 770-9622,. or via. email at ischulke sbsengineers com. Hope to see you all there! ~ `JOSEPH W. SCHULKE, P.E. JODAH B. BITTLE, P.E. WILLIAM P. STODDARD, Ph.D., P.E. SCHULKE, BITTLE $c STODDARD, ~.~.°. FIIgCOPY CIVIL & STRUCTURAL ENGINEERING • LAND PLANNING • ENVIRONMENTAL PERMITTING To: Utility Providers FP&cL Attn: Dennis Pagano Construction Services 3301 Orange Ave. Ft. Pierce, FL 34947 Comcast Attn: Craig D. Bowers 940 12`" St. Vero Beach, FL 32960 Bellsouth Attn; Kirk Walker 3300 Okeechobee Road, Room 237 Ft. Pierce, FL 34947 Cc: Al Minner; City of Se From: Joseph Date: September 10, 207 Re: City of Sebastian Main Street/Indian River Drive Improvements Project Enclosed, please find one set of conceptual plans, survey and an electronic file (ACAD) for your review and use. The project includes improvements to the City of Sebastian's boat ramp, traffic and pedestrian circulation and safety improvements and re- alignment of Main St. and Indian River Drive. Please review, and provide any information you have on the location of your facilities; and consider what, if any, modifications may be necessary to your utility to accommodate this project. If you have any questions, please do not hesitate to give me a call. Thanking you in advance for your assistance in this matter. N 1717 INDIAN RIVER BLVD., SUITE 201, VERO BEACH, FLORIDA 32960 Tee 772 / 770-9622 Fnx 772 / 770-9496 EMAIL info@sbsengineers.com A Joseph W: Schulke, P:E. From: Joseph W. Schulke, P.E. Sent: Thursday, August 30, 2007 5:55 PM To: 'aminner@cityofsebastian.org:' Cc: 'Bill DuMond ; 'acoy@cityofsebastian.org ; 'cdr@sebastianinletps.com ; A'Lana Cutshall; 'jwi Ilia ms@cityofsebastian. org' Subject: Main Street BoafRamp I met with the Sebastian Inlet Sail and Power Squadron on Monday, August 27 to discuss the Main. Street project. I gave them copies of .the packages provided to City Council at the last CRA meeting, but also included a sketch depicting recent discussions. The project concept was well'received. Cpmments made were: - Alternate 2 or 3 with one aisle was preferred - I agree. - Provide boat prep. and wash-down areas: I agree and have provided boat prep. areas;. I will differ to City on providing water/hose bibs.. - Change aisle to two-way. If boats permitted. to approach ramp from north,. backing the: trailer. onto the ramp. will be easier, as the drivers side has clear view of the ramp. (Conversely, approaching from south, drivers view will be blocked by trailer). After unloading, the boat vehicle can pullout, travel north and easily park in spaces as proposed. I agree. The plan-has a 30 ft. aisle and generous. parking lengths - I believe we can. easily accommodate two way. - Inquired about.trailer/boat size -the sketch depicts a small boat/trailer (20 ft). I assured that the sketch was a template sketch from our software and Ghat we have designed for much larger vehicle/boat trailer combinations. - Could additional signage north-and south of Main Street on US 1 be provided, encouraging boaters o exit US T .and travel east o Indian River Drive on side. roads other. that-Main Street - thereby reducing traffic on Main Street. I agree. this may limit some 'traffic on Main St. The question is whether the .City wants to encourage boat railer traffic on other ide streets? Do these de streets have appropriate turning radu and lane width? I indicated that T would discuss this with City staff.. The plan was well received. and the members offered. their support and indicated that several would attend .the next CRA meeting. I told them I would inform them. of the next meeting time/date. , Attached is a .follow-up letter from the Squadron. /oseph w. ~scG~u~lee, ~? schuClze, gittGe ~ stoddavd, L. L. C. 1~1~ iwdiaw leiuer glvd, ste..zoi Vero. gegch, ~L 3260 ~~~ ~~2 ~~0~622 (~)~~~~~~4~6 jschulleeC~sbsevLgivieers. cav~c PLEASE NOTE: 8/30/2007 { ~ J August 28, 2047 The Hon. Andrea Coy, Mayor 1229 Main Street Sebastian, FL 32958 Dear Andrea: SESASTEAN INLET A UNIT OE UNITED STATES POWER SQUADRONS® Cdr Lynne Brown, P GE~01 River Run Dr Sebasfian FL 32958 rei: (772) 581-5573 >~-maiL•cdr@sebasfianinlefps.com At our invitation Jae Schulke spoke to our power squadron Monday about the proposed plans for improving the dock and aesthetics at the base of Main Street. His explanations as wel(as his answers to our questions showed that the improvements have been carefully thought through. our boaters were able to offer a few suggestions for more efficient use of the ramp. Our members were impressed with and excited about the project. Speaking far myself, 1 am pleased that Sebastian wants to do something for our boaters. Sebastian has a well-deserved reputation as a boating. and fishing community, The proposed project shows a commitment to fostering this reputation. We would appreciate notification of the next town meeting regarding the boat ramp improvement. Sincerely, r "~ _.... Cdr. Lynne Brown P ~ -~; , , , w ,:_: . a -~ i - ~ . N ;'. ,~ August 7, 2007 Mr. Robert- J. Markham Educational Officer Sebastian Inlet Sail & Power Squadron Via email: seo@sebastianinletps.com Mr. Markham: Our firm was selected by the City of Sebastian to provide professional engineering services for the project known as "Indian River Drive/Main Street Improvement Project". This area has been identified as a part ofthe city in need of revitalization and improved safety elements. As you know, this site includes a boat ramp that is used by many in the local. community, as well as those from out of town. With your familiarity of the area, experience with the boat ramp, and the knowledge of what would be safe for the boating community, we would appreciate your input on the conceptual designs that have been proposed to the City Council and public. Enclosed for your review is a packet of information we presented at our most recent workshop held with the City Council on July 25, 2007. You will find a color conceptual drawing of the original plan we designed, and in addition to that are three alternate drawings that incorporated ideas and suggestions from City Council, City staff, and local community and business leaders. Please review this information at your convenience and should you have any input, you may contact us at 770-9622 or you may send us your commenfs via email at jschulke~sbsengineers com. We anticipate another public workshop with City Council at the end of August and hope to include your input for consideration, We appreciate your assistance with this matter and look forward to hearing from you. Sincerely, Joseph W. Schulke, P.E. Cc: Al Minner, City Manager, City of Sebastian a ~ to c~ ~c~ -Fw a w eye. ~5 cz ~.v ~- d ~ ; s.~d ,~ August 7, 2007 Mr. James A. Davis, Chief of Police Sebastian Police Department 1201 Main Street Sebastian, FL 32958 Mr. Davis: Our firm was selected by .the City of Sebastian to provide professional engineering services for the project known as "Indian River Drive/Main Street Improvement Project". As you know, this area includes a boat ramp which we understand that the Sebastian Police Department utilizes when it is necessary io access the Indian River Lagoon. With your familiarity of the area, experience with the boat ramp, and the knowledge of what would be safe for the community, we would appreciate your input on the conceptual designs that have been proposed to the City Council and public. Enclosed. for your review is a packet of information we presented at last week's workshop held with the City Council on July 25, 2007. You will find a color conceptual drawing of the original plan we designed, and in addition to that are three alternate drawings that incorporated ideas and suggestions from City Council, City staff, and local community and business leaders. Please review this information at your convenience and should you have any input, you may contact us at 770-9622 or you may send us your comments via email at jschulkensbsengineers.com. We anticipate another public workshop with City Council at the end of August and hope to include your input for consideration. We appreciate your assistance with this matter and look forward to hearing from you. Sincerely, Joseph W. Schulke, P.E. Cc: Al Minner, City Manager, City of Sebastian w ,~ Councilman Wolfe • Asked what the projected cost of the project was (1.9 million) • Not in favor of the project but willing to keep an open mind o Agrees that safety needs to be addressed, but overall, it's just a parking lot • Agrees with Simchick that the Chamber is important to the City and the spaces should not be reduced in Jordan Park so that it will provide parking close to the building • Hardee Tree -feels its time has come. We need to preserve saplings AND have a plan B to replace it if it doesn't survive • Questioned what unique and innovative landscape features and species would be incorporated into the project • Commented that Gilliams idea of a 3-story parking structure would be on the west side of US 1 ~YY1 Q~ ~ City Manager Minn ~ y~ • from 1~1`" ~ L~~ (V l'~~ !~ , rth c~mmcnts o Please incorporate proper stormwater pollution prevention measures o Preserve natural vegetation along shoreline o No parking in Jordan Park o FIND Grant issue o Does not want train depot relocated to this project o .:Wants to know more about the July 9th SJRWMD meeting 1Vlayor Coy • Doesn't see buying additional property anytime soon -wants to move forward with this project -can be added later • Their goals are being addressed in the designs placed before them • Likes Alternate # 1 -sees the most potential with this ane • Maximize parking in Jordan Park -but keep it sage and as natural as possible • Hardee Tree -focal point needs a plan B SCHULKE, BITTLE & STODDARD, L.L.C. JOB ` SHEET NO. OF ~ ~, ~IVIL & STRUCTURAL ENGINEERING • LAND PLANNING • ENVIRONMENTAL PERMITTING CALCULATED BY DATE_ TEL 772 / 770-9622 FAx 772 / 770-9496 1717 INDIAN RIVER BLVD., SUITE 201 CHECKED BY DATE_ EMAIL info@sbsengineers.com VERO BEACH, FLORIDA 32960 -~„ .__.- -- -. . SCALE :_. __.._..._._ _: -----_ ~x~~~' ~,~~i~~~Z r Il_ .. ' ~ SCHULKE, BITTLE & STODDARD, L.L.C. ~ ~ yCIVIL & STRUCTURAL ENGINEERING • LAND PLANNING • ENVIRONMENTAL PERMITTING I Tel 772 / 770-9622 FAx 772 / 770-9496 1717 INDIAN RIVER BLVD., SUITE 201 Ennnil info@sbsengineers.com VERO BEACH, FLORIDA 32960 JOB SHEET NO._ CALCULATED CHECKED BY. S OF DATE Z DATE ~1~. .. __ ~' ~;f~~ ,_ (` K. SCHULKE, BITTLE & STODDARD, L.L.C. .. + ~ `C/V!L & STRUCTURAL ENGINEERING • LAND PLANNING • ENVIRONMENTAL PERMITTING TEL 772 / 770-9622 FAx 772 / 770-9496 1717 INDIAN RIVER BLVD., SUITE 201 EMAIL info@sbsengineers.com VERO BEACH, FLORIDA 32960 JOB SHEET NO. CALCULATED BY. CHECKED BY _ SCAI F OF DA DATE - .~ t >E;,,. Cti~MBEIZOF COM EIZCE July 23, 2007 The Honorable Mayor Andrea Coy and Council Members Simchick, Neglia, Paternoster and Wolff City of Sebastian 1225 Main St. Sebastian, Florida 32958. Re: Indian: River Dr./Main St. Improvement Project, CRA Public Workshop Dear Mayor Coy and. Council Members: ~~ C.~. f, _ 'r+`7 ^fi ~~- ~_ ~ r._ ~i rv c~ ~ -ry G,. . ~ r; ~ ~ ~'. ~ ~ x. ~~.-,. c:D r.._. C!7 rn O~ ~? The Board of Directors of the Sebastian River Area Chamber of Commerce would like to express full support for the Indian River Dr./Main St. Improvement Project. The Chamber is enthusiastic with the .proposal, which would improve the area in a number of ways. The proposed improvements, while perhaps not yet finalized, will provide benefits to the .community, residents, boaters, and visitors to the central riverfront-area and retail businesses within the CRA district.. By creating a sense of the "heart" of Sebastian, with safer boating facilities; and parks and open space, with an unobstructed. view to the Indian. River Lagoon; the City would be fulfilling the mission statement of the CRA, and vastly improving one of the City's most valuable resources, the riverfront. This project will provide more public access with usable green space, improved parking, historical features and other amenities that potentially will draw .people to the downtown Sebastian area. It should be noted that the City ofSebastian originally created the CRA as a means to ensure that the downtown, and' surrounding vicinity would develop with a coherent community vision, and to encourage reinvestment. throughout the CRA. Council members have recently expressed strong support for economic deve opment in our community as a method of increasing the City's tax base and increasing revenues beyond thead valorum tax.base. Infrastructure .improvements within the CRA are specifically designed- . to help accomplish the Councils long term goals. As a side note, it is easy to remember the public discussions in 1995 when that Council contemplated the installation of a sidewalk along Indian River Drive.. It is fair to say that that public works project almost single handedly transformed the public access to the waterfront, and clearly improved our resources to the benefit of the: entire community. We believe the proposed Indian River Dr./1Vlain St. Improvement project will have the same positive impact upon our community and we are asking you to support it. Thank you for your consideration. Very truly your r ~ Beth L. M tchell Executive Director 700 MAIN STREET • SEBASTIAN, FL 32958 PHONE: (772) 589-5969 • FAX: (772) 589-5993 www.SebastianChamber.com Email: InfoC~JSebastianChamber.com Submitted acid read by James Spinelli CRA money is directly and indirectly coming out of the Sebastian resident's pocket which gives us the absolute right to have a major say on how it will be used. Let us remind ourselves of the GOLDEN RULE: He who has the gold Rules! Not special interest groups. This council has a moral obligation to do the most good for the most of our citizens. That is not only fair; it is the right thing to do. To begin with, we have an unfinished project at the splash pad overflow parking area, a twin Docks Park deemed for official use only, these adjacent areas can be incorporated as one mega parking complex. This is a perfect sight for a new and larger boat ramp. The Main Street boat ramp is old and not conducive to resident pleasure or safety, it is too steep & the pavement causes many vehicles traction problems. The surrounding dock is much too high for most boaters to access or depart from without the possibility of injury. We believe the Main Street ramp should be replaced with a "Welcome Dock" to encourage and attract new patrons who travel by vessel. To take advantage of the newly dredged Sebastian inlet and the traffic it generates. The Chamber of Commerce can start to beat that drum which is a positive step. The higher volume of trade will increase our CRA funds to further expand our other blighted areas; this idea makes much more sense than taxing our residents to the extremes. It is in our best interest to maintain and keep all the green and shaded space this city has. It has been clearly demonstrated without question, to be an attraction to our local economy through repeated tourist appreciation and new home sales. We have an opportunity at this time to correct some mistakes, to start working together and accomplish what is unselfish and best for our city. The number one factors most people chose to live here in Sebastian is our small town, low volume traffic, easy pace and friendly atmosphere. This community will never be an industrial base; we are what we are, a small and loveable boating village that also happens to be very much in love with fishing. Mr. Minner has suggested that we take money from some other project up on 512, so that we can spend 2 million bucks without going to a referendum. We oppose his idea; we want to have a citizen's vote on this issue, straight up or down, period end of story. In closing, I want to say, for too long the people have sat back and let local government decide what to do about their future, the time has come to hold all government responsible moving forward, we want action that benefit's the people not the government or special interest groups. This negative input by some that we can't do this because of artificial or real barriers is not true leadership, it is an excuse to move the blockage one way or another and accomplish the goal. That is what one inserts in a resume, how they met and defeated the problem against all odds. Thank you, 19 September 2007 e Chrono -Indian River Drive/Main Street Improvements January 14, 2004 -Council Meeting The City Engineer addressed City Council on safety concerns, finding none at the Yacht Club and suggested modifications to the staging area for the Main Street boat ramp. He said fixes to the area will be done in conjunction with the overall planned Main Street improvement October26.2005 - CRA Meetins~ Main Street & Indian River Drive Re-alignment Project Concerns expressed were that there be enough room for boat trailers to turn around; and possibility of additional pervious parking. It was the consensus of Council that the City Manager move ahead for feasibility by retained engineers (Neel-Shaffer), review Jordan Park deed with City Attorney and report back to Council. April 12.2006 - CRA Meeting Main Street & Indian River Drive Improvement Project Presentation of power point and conceptual designs by Peter Jones, discussed possibility of moving ramp to Yacht Club, public and council consensus against moving ramp Motion passed to have staff get with planners to redo renderings of Main Street boat ramp improvments in color with narrative attached and delivered to Council (CRA) ahead of meeting September 27.2006 - CRA Meeting Power point presentation by City Manager - Riverfront Redevelopment Proposal -included proposed Indian River/Main Street Project and purchase of Boudrot property Mr. Paternoster asked for further information on project and CM said he can provide before next CRA meeting 4-0 vote for CM to go ahead with appropriate action to put a budget together and for other matters that are necessary for the CRA. September 20.2007 - CRA Meeting Review Indian River Drive/Main Street Proposal Design Standards CM reported on requested design standards for project and discussion of Boudrot property followed. 5-0 vote to direct CM to get two quotes on Boudrot property. September 27.2007 - CRA Meeting 5-0 vote to approve 2007 CRA budget as amended -moved $20,000 from IRD/Main Street Improvement to unappropriated line item. December 13, 2006 - CRA Meeting Boudrot property purchased for $395,000 w/funds from IRD/Main Street realignment funds and striking clause with deed condition regarding using property as park, cultural, or watertront recreational activities. February 7, 2007 City Manager Update Report to Council Update on RFQ process for design improvements for IRDrive/Main Street improvement -time line estimate and project estimate March 28, 2007 - CRA Meetinst 4-1 (Wolff) vote to authorize staff to begin negotiation with Schulke, Bittle and Stoddard, LLC was designated most qualified and staff was uthorized to begin contract negotiations with required, formal CRA action and consideration on design for Main Street project (Wolff-nay). May 9, 2007 - CRA Meeting 3-2 (Paternoster, Wolff) vote to award the Indian River Drive/Main Street Professional Services Agreement professional services agreement to Schulke, Bittle and Stoddard in the amount of $236,117, to include language on page 13, paragraph 2, task 2 -°not to exceed.° July 25, 2007 - CRA Meeting Schulke presentation of two alternate conceptual designs -public and Council input August 22, 2007 - CRA Meeting (Draft Minutes) Chuck Lever, Mulberry Street, Sebastian, presented a petition with 134 signatures opposed to the Main Street/Indian River Drive Improvement Project 5-0 vote to pass CRA budget amendment 5-0 vote to approve going forward with the introduction of the 2008 CRA budget as a working document. September 12, 2007 -Council Meeting (Draft Minutes) James Spinelli, Carnival Terrace, Sebastian, read a letter from Chuck Lever, regarding a petition previously submitted opposing the Indian River Drive/Main Street Improvement Project (see attached). He presented additional 234 petition signatures. O l' ~ ' ~ :( '; Z ~ V 5~ V ~ w i ~ ~ ~ ~ , k W ~~ ~~ 2 I-' W 0 Q ~ t/~ mC.G Q Q CMG ~ V ~ ~O ov r~ a; J ~ ~ n 0 a 0 a D w d r J ~ d r. N a d z ~ !~ ~:. t _- c ~ ~, ~ ': O ~_ et i ~ ~fi 3 N ~ iti 1 '. '. i 49 f`i ~ r- ~ ~ o ~~~ f`i `~ O ~n m ~' °o ~ ~ ~ o ~ a. O -. ~ N ~1'~ N N an ,~ d~ ~! d~ ` i U~ d` i ~ ~' s~ u ~Cj~;~ N i ~ ~~ E ~; V ~ ~' ~ j ~+' oc a' a mE ~ y~ ~ ~ ~ •~ ` ~' ~. CO C d ~~~q m' ~ ~~ ~ tn; V'' ~ a N O O -~ C °. ; a o ~; ~ , M i i ao b O i v C ~ O N SD; N ~ [ 3' O i ~ ° ° ! ° ~°o o o ; o a Q 0 ! Q I ~ 3 sn V ~ ~ ~ 0 ~ ~ i O ~ Di c-I ~ _ Q ~LI'1 N . f^~ I N rV` j ~ ~, ~ am. 11 ew ~ 1 c o ~ ` ~~ ~ v . a ~ ~,' o ` ~ ~ ~ a ' ~ ~~ 0~ a ~ !_. C ' LJJ ,~ v' ~ : ~ ~ ',-_ 9 .'. Q ~ o ~. Z H '~ O ~' ~ Q ~ ~ ~ ; ~ H- ~' Q m °~ , H- Z y : ~. r~ O a s a o' ~ oc o d E~ ~ O c ~ OL ', ' H o tJ ~ hm' ` ~ ~° c ~ ~ u : . ~I- Z ~ off ~. ~': LL XHIBIT"A" , RIVERFRONT REDEVELOPMENT AGENCY, FLORID RIVERFRONT REDEVELOPMENT AGENCY (CRAB The governing body of the CRA is the Sebastian City Council. All revenues and expenditures related to the Community Redevelopment Agency aze accounted for in a special revenue fund included in the City's operation as a component unit. The FY 2007-2008 tax increment revenues for the Riverfront Redevelopment Agency are estimated to be $513,023. The City's General Fund and Indian .River County's General fund make tax increment payments to the Riverfront Redevelopment Agency. The estimated tax increment revenues for FY 2007-08 represent a decrease of $39,718 or 7.2% from FY 2006-2007 actual collections. Another source of revenue is interest earnings. COMMUNITY REDEVELOPMENT AGENCY REVENUES Code: 14UUlU Account Number Description FY 03/04 Actual FY 04/05 Actual FY 05/06 Actual Amended FY 06/07 Budget FY 06/07 Projected FY 07/08 Proposed Budget TAXES 338200 Tax Increment Revenue -Sebastian 136,705 160,753 .178,786 289,762 282,546 256,482 338200. Tax Increment Revenue -Indian River Co 114,289 126,886 160,051 303,567 270,195 256,541 TOTAL TAXES 250,994 287,639 338,837 593,329 552,741 513,023 MISCELLANEOUS REVENUE 361100 Interest Income 2,737 8,747 28,500 24,000 30,000 24,000 TOTAL MISCELLANEOUS REVENUE 2,737 8,747 28,500 24,000 30,000 24,000 NON-REVENUE SOURCES 381320 Transfer from Capital Project Fund 0 21,598 0 0 0 0 389991 Fund Balance Carried Forward 0 0 0 669,538 0 187,525 TOTAL NON-REVENUE SOURCES 0 21,598 0 669,538 0 187,525 TOTAL RIVERFRONT REDEVELOPMENT 253,731 317,984 367,337 1,286,867 582,741 724,548 »A~~ XHIBIT 9~, BASTIAN RIVERFRONT REDEVELOPMENT AGENCY, FLORID COMMUNITY REDEVELOPMENT AGENCY EXPENDITURES Code: 14UU51 Account Number Description FI' 03/04 Actual FY 04/05 Actual FY 05/06 Actual Amended FY 06/07 Budget FY 06/07 Projected FY 07/08 Proposed Budget OPERATING EXPENDITURES 533100 Professional Services 5,000 5,000 14,492 8,500 15,000 8,500 533120 Consultants 28,491 0 0 5,000 0 5,000 533201 Admin Svcs Provided by the GF 5,118 7,203 9,086 13,583 13,583 12,826 533400 Other Contractual Services 0 0 3,250 3,250 0 533425 Contract Mowing Services 5,000 0 0 0 0 0 534120 Postage 135 24 0 50 50 50 534315 Public Lighting 11,604 8,453 13,053 13,500 13,500 13,500 534700 Printing and Binding 205 0 0 0 0 0 534830 Special Events Expense 30,037 10,953 31,505 31,566 25,000 33,666 534920 Legal Ads 256 0 71 0 0 0 535200 Departmental Supplies 0 100 0 250 750 750 535410 Dues 8c Memberships 195 395 395 395 695 695 TOTAL OPERATING EXPENDITURES 86,041 32,128 68,602 76,094 71,828 74,987 CAPITAL OUTLAY AND PROJECTS 606100 Land 0 0 0 395,000 395,000 0 606310 Improvements Other Than Building 0 0 0 1,500 1,500 0 606400 Equipment 0 0 0 99,524 99,524 0 606900 Infrastructure -Yacht Club 0 0 0 29,207 29,207 0 606900 Infrastructure -Indian River Drive Enginee 0 0 0 190,841 190,841 0 TOTAL CAPITAL OUTLAY AND PROJECTS 0 0 0 716,072 716,072 0 GRANTS AND AIDS 820100 Fagade/Sign Improvement Program 0 0 0 60,000 60,000 30,000 TOTAL GRANTS AND AIDS 0 0 0 60,000 60,000 30,000 NON-OPERATING 909133 Interfund Trfr to CIP Fund 330 0 0 0 215,401 215,401 619,561 909991 Reserve for Sebastian Gateway Enhancem 0 0 0 90,825 0 0 909993 Reserve for Corridore St. Landscape 0 0 0 96,700 0 0 909990 Unappropriated 0 0 0 31,775 0 0 TOTAL NON-OPERATING 0 0 0 434,701 215,401 619,561 TOTAL RTVERFRONT REDEVELOPMENT 86,041 32,128 68,602 1,286,867 1,063,301 724,548 XHIBIT"A" SEBASTIAN RIVERFRONT REDEVELOPMENT AGENCY, FLORID CI2A Line Item Expenditures Justification Account Number Description 533100 Professional Services 533120 Consultant FY 2007/08 Pro osed Justification $ 8,500 Property Appraiser programing service 5,000 Reserve for consultant 533201 Admin Services Provided by General Fund 534120 Postage 534315 Public Lighting 534830 Special Events Expense 535200 Departmental Supplies 535410 Due & Membership Total Special Events Expense Estimate breakdown: Concert in the Park ($500/concert) Holiday Tree Display Clambake Advertising Trolly rental for festival Fine Art Festival Advertising Total 12,826 2.5% of total tax increment revenue estimate 50 Based on projected usage 13,500 Based on FY 2007 projection 33,666 See breakdown below. 750 Based on projected usage 695 Based on FY 2007 actual expenditure 74,987 $ 5,000 14,416 8,250 2,400 3,600 $ 33, 6 3 TO: Members of the Sebastian City Council FROM: AI Minner, City Manager RE: INDIAN RIVER DRIVEIMAIN STREET PROJECT FINANCING DATE: Tuesday, September 18, 2007 On Thursday, September 6, 2007 all communities with a Community Redevelopment Agency District received a "curve ball" from the Florida Supreme Court. Briefly, the Court ruled in Strand vs. Escambia Countv, that taxing jurisdictions could no longer use tax increment revenues to "bond" projects unless a referendum is passed. This decision changed over 25 years of precedent, which stated that incremental financing was permissible as long as it did not affect the tax authority of the jurisdiction. As you know, we have proposed the use of a short term financing, in the amount of $1.5 million, to fund the Indian River Drive/Main Street Project. The main purpose behind this proposal was to help with cash flow, prevent cancellation of others projects and to minimize the need to rely on other special revenues to fund this project. This court decision came to our attention rather quickly, as such; I have not had opportunity until early this week to sit down with Shai Francis to devise other financing proposals. Because any money spent on this .project going forward will be coming before you for approval, I do not think it is necessary to approve any particular financing vehicle at Wednesday's CRA meeting. However, it will be critical to approve the budget, knowing that it will need to be amended sometime in the fiscal year. Having provided that information, I have enclosed for you a spreadsheet of a modified FY 08 CRA Budget. This budget proposes to fund the project in cash by (1) using reserved Recreational Impact Fees; and, (2) canceling all other CRA projects (Corridor Street Landscape and Gateway Enhancements Projects) to generate $1,834,962 in cash. This is $165,038 short of the estimated $2,000,000 needed for the project. The $165,038 gap can be filled by using grant money. Any overage can then be reallocated to cancelled projects and DST revenues can potentially be borrowed to fund any shortfall. Below is a table that depicts this proposal: URRENT ALLOCATION FY 2008 Previously Scheduled Debt Payment 185,625 FY 07 IRD/Main Street Carryover 215,401 Recreational Impact Fees 500,000 DDITIONAL FUND SOURCE Cancel all CRA Funded Projects ~ 187,525 FY 08 Unallocated 246,411 Additional Use of Recreation Impact Fees 500,000 RANT OR OTHER SPECIAL REVENUE FIND Grantor DST Revenue 165,038 TOTAL CASH AVAILABLE $2,000,000 As a reminder, the cancellation of existing CRA projects effects the City's ability to compete the Gateway Enhancement Project, previously funded at $90,825. This project was originally scheduled with Gene Billero to improve the 512 triangle. When plans fell through to complete this project it was modified to be the "Flag Pole" project. The other project affected by this proposal is the cancellation of the Street Landscape project that aimed to improve other district aesthetic. $96,700 was budgeted for this project. Should Council decide that the above financial vehicle is not an idea plan, some other financing options would be as follows: 1. Go to referendum on the original financing proposal. 2. Use a commercial note to finance the project where the tax authority of the jurisdiction is not used as a pledge. 3. Borrow cash from other special revenue funds that have enough surplus, such as the general fund. As always, should you have any questions on this or any other matter, please feel free to contact me at your earliest convenience.