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Home My WebLink About04092008cmr ~~ ~'4 . -_ HOME OF PELICAN ISLAND SEBASTIAN CITY COUNCIL AGENDA REGULAR MEETING WEDNESDAY, APRIL 9, 2008 - 7:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA ALL AGENDA ITEMS MAY BE INSPECTED IN THE OFFICE OF THE CITY CLERK 1225 MAIN STREET, SEBASTIAN, FLORIDA Individuals will address the City Council with respect to agenda items immediately before deliberation of the item by the City Council -time limit five minutes where public input allowed 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE LED BY COUNCIL MEMBER WOLFF 3. MOMENT OF SILENCE 4. READING OF CIVILITY PLEDGE BY COUNCIL MEMBER WOLFF We will be respectful of one another even when we disagree. We will direct all comments to the issues. We will avoid personal attacks. 5. ROLL CALL 6. AGENDA MODIFICATIONS Modifications and additions require unanimous vote of City Council members 7. PROCLAMATIONS, AWARDS, BRIEF ANNOUNCEMENTS Presentations of proclamations, certificates and awards, and brief timely announcements by Council and Staff. No public input or action under this heading. 08.044 A. Proclamation -April 2008 Child Abuse Prevention Month -Requested by ~ Hibiscus Children's Home 08.045 B. Keep Indian River Beautiful -County Sweep Challenge -Melanie Jones (no backup) 8. CONSENT AGENDA All items on the consent agenda are considered routine and will be enacted by one motion. There will be no separate discussion of consent agenda items unless a member of City Council so requests; in which event, the item will be removed and acted upon separately. If a member of the public wishes to provide input on a consent agenda item, he/she should request a Council Member to remove the item for discussion prior to start of the meeting or by raising his/her hand to be recognized. 3-13 A. Approval of Minutes - 3/26/08 Regular Meeting 08.046 B. Approve FY2008/2009 Budget Calendar (Finance Transmittal, Calendar) 15-16 9. COMMITTEE REPORTS 8~ APPOINTMENTS City committee reports and Council Member regional committee reports. No public input or action except for City committee member nominations and appointments under this heading. 08.025 A. Natural Resources Board 17-1s (City Clerk Transmittal, Code) Removal of Therese Miller for Non-Attendance 08.047 B. Planning 8~ Zoning Commission 1s-z3 (City Clerk Transmittal, Application, List, Ad) Interview, Unless Waived and Submit Nominations for One Expired Regular Member Position -Term to Expire 4/1/2011 10. PUBLIC HEARINGS 11. UNFINISHED BUSINESS 12. PUBLIC INPUT Public Input for each individual is five minutes, however, it can be extended or terminated by a majority vote of Council members present. 13. NEW BUSINESS 14. CITY ATTORNEY MATTERS 15. CITY MANAGER MATTERS 16. CITY CLERK MATTERS 17. CITY COUNCIL MATTERS A. Mayor Coy 08.048 i. Appointment of Sebastian Representative to Indian River County's Affordable 25-32 Housing Advisory Committee (Letter, Res. No. 2008-038) B. Mr. Neglia C. Mr. Paternoster D. Ms. Simchick E. Mr. Wolff 2 18. ADJOURN (All meetings shall adjourn at 10:30 pm unless extended for up to one half hour by a majority vote of City Council) HEARING ASSISTANCE HEADPHONES ARE AVAILABLE IN THE COUNCIL CHAMBERS FOR ALL GOVERNMENT MEETINGS. City Cc~~~n_ i i c`~ ;t r.~n Cc~rr~c,~~~t ~h~-tnnel 25 ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONYAND EVIDENCE UPON WHICH THE APPEAL IS TO BE HEARD. (286.0105 F.S.) IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT (ADA), ANYONE WHO NEEDS A SPECIAL ACCOMMODATION FOR THIS MEETING SHOULD CONTACT THE CITY'S ADA COORDINATOR AT 589-5330 AT LEAST 48 HOURS IN ADVANCE OF THIS MEETING. Upcoming meetings: April 23, 2008 - 7:00 pm -Regular City Council Meeting May 7, 2008 - 7:00 pm -Airport Workshop May 14, 2008 - 7:00 pm -Regular City Council Meeting May 28, 2008 - 7.•00 pm -Regular City Council Meeting June 11, 2008 - 7:00 pm -Regular City Council Meeting June 25, 2008 - 7:00 pm -Regular City Council Meeting CfIY OF HOME OF PELICAN ISLAND WHEREAS, child abuse and neglect is a serious and growing problem affecting more than three million of our nation's children annually and of children locally; and WHEREAS, this social malignancy called child abuse and neglect respects no racial, religious, class, or geographical boundaries, and, in fact, has been declared a national emergency; and WHEREAS, increased public awareness of the devastating problem of child abuse and neglect is our strongest weapon in the fight to end it; and WHEREAS, the Hibiscus Children's Center through its support of parent aide programs, parenting classes and educational programs, is making significant progress in stopping this crime against our nation's and community's children and families. NOW THEREFORE, I, Andrea B. Coy, by virtue of the authority vested in me as Mayor of the City of Sebastian, Florida, do hereby proclaim the month of April 2008 as "CHILD ABUSE PREVENTION MONTH" and all citizens are urged to recognize and respond to this grievous problem. IN WITNESS WHEREOF, I have hereunto set my hand and caused the seal of the City of Sebastian, Florida, to be affixed this 9th day of April 2008. Andrea B. Coy, Mayor l~ °~CHILD ABUSE PREVENTION MONTH" ~?lcutik y~arje ~~ j ~_~ cnv ~~ ~~ ~~`~~ 1. HOME OF PELICAN ISLAND SEBASTIAN CITY COUNCIL MINUTES REGULAR MEETING WEDNESDAY, MARCH 26, 2008 - 7:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA 2 3 4 5 Mayor Coy called the regular meeting to order at 7:00 p.m. Council Member Paternoster led the Pledge of Allegiance. A moment of silence was held. Council Member Paternoster read the Civility Pledge. We will be respectful of one another even when we disagree. We will direct all comments to the issues. We will avoid personal attacks. ROLL CALL City Council Present: Mayor Andrea Coy Vice-Mayor Sal Neglia Council Member AI Paternoster Council Member Dale Simchick Council Member Eugene Wolff Staff Present: City Manager, AI Minner City Attorney, Rich Stringer City Clerk, Sally Maio Deputy City Clerk, Jeanette Williams Airport Director, Joseph Griffin City Engineer, David Fisher Finance Director, Ken Killgore Growth Management Director, Rebecca Grohall Parks Supervisor, Chris McCarthy Police Lieutenant, Bob Lockhart Police Lieutenant, Greg Witt ~RpFS O Regular City Council Meeting March 26, 2008 Page Two 6. AGENDA MODIFICATIONS -None 7. PROCLAMATIONS, AWARDS, BRIEF ANNOUNCEMENTS Presentations of proclamations, certificates and awards, and brief timely announcements by Council and Staff. No public input or action under this heading. 08.034 A. National Boys & Girls Club Week -March 30 -April 5, 2008 1 Mayor Coy read and presented the proclamation to Jay Bumgarner, Director of the Sebastian Boys & Girls Club Operations, Jarad Pelletier, Youth of the Year, and children from the Club. Jarad read a letter on the many benefits of membership. 08.035 B. Presentation and Receipt of Comprehensive Annual Financial Report CAFR) 3 FY 2007 (Finance Transmittal, CAFR under separate cover) Bob Harris and Sarah Hansard, of Harris, Cotherman, Jones, Price and Associates presented the CAFR noting it was an unqualified opinion, and announced receipt of the Government Finance Officers Association (GFOA) Certificate of Achievement. Mr. Harris commended the City Manager on the smooth transition from Shai Francis to Ken Killgore as Finance Director, stating smooth transitions are rare. Mayor Coy noted this is the approximately fifth or sixth year of the GFOA award. The City Manager briefly went over the reserve numbers, noting we had deficit spent by approximately $200,000 this fiscal year due to the early retirement buyouts and the need for police pension funds as required by the actuarial statement. He said a flag needs to be pointed at this area and we will talk about the health of reserves as we get into the fiscal 2009 budget. 08.036 C. Presentation and Receipt of Sebastian Community Redevelopment Agency 5-2o Annual Activity Report FY 2007 (Clerk Transmittal, FS163.356(3)(c), ad, Report) It was the consensus of Council to accept the report and it will be advertised as available to the public for review in accordance with FS 163.356(3)(c). 8. CONSENT AGENDA All items on the consent agenda are considered routine and will be enacted by one motion. There will be no separate discussion of consent agenda items unless a member of City Council so requests; in which event, the item will be removed and acted upon separately. If a member of the public wishes to provide input on a consent agenda item, he/she should request a Council Member to remove the item for discussion prior to start of the meeting or by raising his/her hand to be recognized. 21-29 A. Approval of Minutes - 3/12/08 Regular Meeting 08.037 B. Approve Craft Club Annual Show Dates in Riverview Park for 2008-2009 with 31-35 50% Waiver of Fees and Raindates (Parks Transmittal, Application, Craft Club Letter) ~, 2 pRAFT Regular City Council Meeting March 26, 2008 Page Three MOTION by Mr. Paternoster, and SECOND by Mr. Neglia to approve consent agenda agenda items A and B passed on a voice vote of 5-0. 9. COMMITTEE REPORTS & APPOINTMENTS -None 10. PUBLIC HEARINGS -None 11. UNFINISHED BUSINESS 08.010 A. Collier Creek Wall RFP Report -Council Direction (Engineering Transmittal) 37-43 The City Manager reiterated the report he had provided in the agenda packet (3/26/08 agenda packet -permanent record) and sought direction from Council as to the alternatives -rip rap or walls. He said staff can now report that walls are affordable at $ 4.6 million and are now an option, noting the approximate difference with walls would be an additional $300,000 over the cost of rip rap. He briefly explained how DST funds can be shifted to accommodate the need for additional funds over the grant amount. He reported that if he could rewrite his report, he would recommend the wall option. He sought Council direction to begin negotiations with the highest ranked bidder and then bring back a contract price for approval by Council at a later meeting. Public Input Neil Lagin, Wentworth Street, Sebastian, asked if we have determined that rip rap cannot be done cheaper now and the City Manager replied both sets of numbers presented are current pricing. Cindy Falco-DeCorrado, Sebastian, asked the difference between rip rap and walls and the City Manager explained the function of each method and that rip rap is rock and the walls are driven sheet pile that is vinyl. Kathy Cole, Wimbrow Drive, Sebastian, who owns a home north of the bridge, asked what will happen to brand new walls and the City Manager said there will be more flexibility with walls and this will be addressed as the project proceeds. In response to Mr. Wolff, the City Manager said the main focus will be from 512 to the bridge, he was aware there are new walls north of the bridge, and this question will be examined during negotiations. Vic Klein, Wimbrow Drive, Sebastian, said he wants walls and votes. Harvey Wheeler, Seahouse Street, Sebastian, supported the walls, noting rip rap would have maintenance issues. ~~ Regular City Council Meeting March 26, 2008 Page Four D6tAF~ Greg Golien, Wimbrow Drive, Sebastian, said he was happy with the wall option and agreed rip rap would have problems. Damien Gilliams, 1623 US 1, Sebastian, said he told Council to go this way, he votes too, expressed concern for engineering costs, and said the Mayor didn't listen to the people and said he was going to bring Metamucil because it is bullcrap. Mayor Coy gave him a first warning. Mr. Gilliams continued talking about the City Attorney's advice at the time and asked if the City Manager was going to pay the extra costs. Mr. Paternoster advised Mr. Gilliams this was not a question and answer period. Mayor Coy closed input at 7:40 p.m. The City Manager and City Engineer responded to questions from Council members relative to the following: • concrete caps will be included on walls • staff will bring this to St. Johns River Water Management District (SJRWMD) once directed which way to go, but do not see any strong objections • Hardee Park will not be used as the spoil site, rather an out of city site driven by the contractor will be used • some brief stacking on vacant lots will take place to drain off water before trucking the sludge away • review of DST projects for which funds can be shifted • bidder provided references that have been checked but a more in-depth review will be done once directed to go forward • concurrence by the City Engineer to go with walls due to less maintenance, easier mitigation, and easier access • littoral shelf may still need to be developed for mitigation at Hardee Park with wall option • uncertainty as to additional engineering costs at this time noting redesign can either be done by CDM or by the firm which brought the idea to the table. The City Manager approximated $50,000 for additional engineering costs. • SJRWMD will require modifications to permits • Three out of 35 existing docks were permitted properly and docks are subservient use and secondary to drainage as the canal's major function and the City Manager stated that replacement of docks will be an option and not a given • Note that if docks are not replaced an additional $180,000 will be available for the project. Each member of Council offered input on his or her opinion on the options available and all supported going forward with the wall option. DRAFT Regular City Council Meeting March 26, 2008 Page Five MOTION by Mr. Wolff and SECOND by Mr. Paternoster to authorize staff to proceed to negotiate with the best bid for the Collier Creek side bank and dredging project. The City Manager said he will hopefully bring back a negotiated contract in April for approval by Council. Result of the roll call vote was as follows Ayes: All Nays: None Passed Paternoster, Simchick, Wolff, Coy, Neglia Mayor Coy called recess at 8:30 p.m. and reconvened the meeting at 8:50 p.m. All members were present. 12. PUBLIC INPUT Public Input for each individual is live minutes, however, it can be extended or terminated by a majority vote of Council members present. 08.038 A. Mike Konopacky -Petition Re: Objections by Citizens of Sebastian to a Doq 45-47 Recreation Area in Part of the Storm Water Park by the West End of Thunderbird Drive (Petition Language) Mike Konopacky, 180 Thunderbird Drive, Sebastian, read revised petition language objecting to the use of the Stormwater Park as a dog park. He submitted copies of the petition language to each member of Council and the original petition bearing 135 signatures to the City Clerk for the record (see petition language attached -original petition is on file in the office of City Clerk). MOTION by Mr. Paternoster, and SECOND by Mr. Neglia, to extend Mr. Konopacky's time when he exceeded five minutes passed on a voice vote of 5-0. Mr. Konopacky asked that the petition be kept in City Hall for anyone else who wanted to sign it and the City Attorney advised that this would not be appropriate. Mayor Coy told Mr. Konopacky that Council will review the document submitted, the City Manager will report and agendize the matter in the future. Donna Lynch, Thunderbird Drive, Sebastian, displayed photos of the poor condition of Thunderbird on the overhead and urged denial of use of the Stormwater park. Tom Loar, Thunderbird Drive, Sebastian, said most parks in the City are accessible by more than one street and are in high visibility areas and was concerned about after hours use putting the neighborhood at risk. He noted environmental and scrub jay and gopher tortoise habitat concerns. 5 D~P,Fj Regular City Council Meeting March 26, 2008 Page Six ~~/ Kaloust Aslanian, Thunderbird Drive, Sebastian, said he had a recorded agreement with the City to put in the street when he built his home and did not want the street to be used as access to the dog park. Mayor Coy advised the public that not everything they read in the paper is gospel, that Council has not been given a plan for this area by staff at this time. Linda Scott, Sebastian, supported the use of the Stormwater Park for a dog park. Vincent Sarella, Thunderbird Drive, said this is a poor location for a dog park, and that since the general fund is diminishing we should not use those funds for maintenance. Bob Burgarella, Thunderbird Drive, said there are numerous parks in the City where you can go and walk your dog on a leash and suggested the park adjacent to City Hall. Mayor Coy said she had looked into this and it is owned by the County and is not available for this use. Damien Gilliams asked if she was referring to the alleged illegal parking lot next to the County park saying government gets away with it, and suggested giving the dog owners the park the City is giving to the Chamber on Main Steet. Mr. Neglia called for a point of order. The Mayor asked Damien to stick to the issue. Mr. Gilliams thanked Ms. Simchick for his electrical dock permit. Mayor Coy warned him to stick to issues and not direct comments to the people. Mr. Gilliams continued stating he was taken out of context regarding the LoPresti lease decision. Mayor Coy told him to take his seat and stick to issues and not make allegations. Bill Bodon, Sebastian, thanked the Mayor for the mysafefloridahome.com information and urged people to contact the program to save money on homeowners insurance. Mayor Coy said the local contact was Doug McMillan at 913-1557. Chuck Lever, Sebastian, said there was a council member who asked if there was a demonstrated need last May for a dog park and if there was one, people would not have had to come out tonight or sign the original petition which circulated in Vero Beach. 6 Regular City Council Meeting March 26, 2008 Page Seven 13. NEW BUSINESS DRAFT 08.039 A. Proposed Sebastian Riverfront Fine Art and Music Festival, Inc. Agreement (City 4s-53 Attorney Transmittal, Agreement) The City Manager briefly presented the request for a five year agreement negotiated with Lisanne Monier, noting this year's event was a success. Damien Gilliams, 1623 US Highway 1, said he was for the Art Festival but if we make a five year commitment and there are budget shortfalls where will we say no to non-profit organizations. He suggested they be given seed money and then reimburse the City when it is over. Mr. Paternoster corrected the speaker stating his reference to $30,000 for this festival was incorrect. The City Manager said $37,000 covers all four annual festivals of which $7,700 is for the Art Festival, and that we bank on return on other benefits such as culture. Louise Kautenberg, said ditto to what the City Manager said. Neil Lagin, Wentworth Street, Sebastian, said he was in favor but keep to one year. Chuck Lever, Mulberry Street, Sebastian suggested a one year agreement as they agreed to in the past. Mayor Coy asked if Council had agreed to one year and the City Manager said they had but now the group was asking for five years. Bill Bodon, South Easy Street, said we need festivals because they are good for the community. Lisanne Monier, President, Sebastian River Area Fine Art and Music Festival, Inc. read the financial statement she had provided to Council into the record (see attached) noting they had hired a CPA who will file regular financial reports. She also cited an a-mail sent by the Chamber of Commerce today (see attached). Council input followed relative to the Chamber a-mail, the fact that we cannot measure community spirit, Mr. Wolff's suggestion that since funding comes from the CRA a percentage could be given back to the CRA from the proceeds before charitable donations are given out by the association because the event may not benefit every business in the CRA; the fact that funds come back to the district in other ways such as gas taxes and increased business, question of beer and wine sales and assurance that the association has its own liability insurance for this, keeping clams to the clambake festival, and giving the CPA enough time to compile a report. 7 ~J Regular City Council Meeting March 26, 2008 Page Eight 08.040 55-63 DAFT MOTION by Mr. Paternoster and SECOND by Mr. Neglia to approve the Fine Arts Festival Agreement with the amendment to have a certified report The City Clerk left the meeting at 10:00 p.m. The City Manager stated for the record #10 would read, "At the end of the calendar year, for SRFAMF the organization shall file a financial statement prepared and certified by a CPA with the office of the City Clerk. " Result of the roll call vote was as follows: Neglia, Paternoster, Simchick, Wolff, Coy Ayes: All Nays: None Passed B. Proposed Sebastian Clambake Foundation Inc Agreement (City Manager Transmittal, Agreement, Expense Ledger Memo) The City Manager presented the request stating this agreement had been drawn up with Council's concerns in mind and then opened the floor for questions and comments. Damien Gilliams, 1623 US Highway 1, said he is for the clambake but when searching for revenue at budget time not to raise the taxes. He hoped they have great year. Teddy Hulse, Clambake Foundation Chair, thanked the City Manager for drawing up the contract, spoke on the importance of the cultural aspect and the benefits that the community receives. Anjani Cerillo, Clambake Foundation President, thanked the City Manager and Council for the consideration and stated the clambake is all about service and community. Bill Messersmith, Sebastian, stated due to the late hour, the silence of the individuals sitting in the back of room indicated support for the clambake. Neil Lagin, Wentworth Street, said the clambake is the best event he has ever gone to and hoped it comes back. Council input followed on allowing the foundation to have a boat show but not other non- profitgroups, closing the grassy CAVCORP area for a total of six days, additional port-o- lets in exchange for a reduction of advertising costs, providing a financial report, handicapped restrooms and use of gray water tanks. MOTION by Mr. Nelgia and SECOND by Ms. Simchick to extend the meeting until 11:00 p.m. passed on a voice vote of 5-0. /~ ~e~p,FT Regular City Council Meeting March 26, 2008 Page Nine MOTION by Ms. Simchick and SECOND by Mr. Neglia to approve the clambake festival agreement to include the following language in #6 on the first page, "...the FOUNDATION will, within one hundred twenty days from the last day of the clambake, provide to the City an annual financial report prepared and certified by a CPA showing all FOUNDATION revenue and expenses." Result of the roll call vote was as follows: Ayes: All Nays: None Passed Paternoster, Simchick, Coy, Wolff, Neglia Mayor Coy called recess at 10:35 p.m. and reconvened the meeting at 10:39 p.m. All members were present. 08.041 C. Gilliams Complaint -Growth Management Department fno backup) The City Attorney advised Council in accordance with an a-mail he had provided to them today (see attached). Mr. Wolff said he was looking for direction of what type of process should happen when a citizen asks for direction, what process should take place, a verbal answer or should there be a form/paper trail. The City Manager said he would not recommend a procedure modification because generally speaking there is a free-flow of information exchange between city employees and the public, which is needed and for the most part, the correct information is getting out. The City Attorney advised there are some formal processes such as zoning determination letters. He also suggested a notice stating something like "binding responses should be requested in writing." Ms. Simchick said she receives the most complaints about this with the Growth Management Department, especially from new business owners and suggested everyone take a look at Palm Bay's interactive information on the Internet. Mr. Gilliams asked to speak and Mayor Coy told him good night. 14. CITY ATTORNEY MATTERS 9 i~ Regular City Council Meeting ~' March 26, 200a Page Ten 15. CITY MANAGER MATTERS 08.042 A. Verbal Report on Vero Beach/Sebastian Meeting Broadcasts (no backup) The City Manager began to explain the City's hardship to broadcast. Mr. Gilliams yelled that the City will hear from his lawyer and the Mayor gaveled him. The City Manager continued to seek direction. Council agreed to forgo the exchange of broadcasting at this time. Return to City Attorney Matters The City Attorney stated we won a golf course litigation case where a golf cart turned over during a tournament and the City was sued. He asked Council if they had any problems with him signing off the clambake agreement and if they did, he would find another attorney to review the agreement. Council did not have any problem. Mr. Wolff asked that Council be made aware of any pending litigation actions. 16. CITY CLERK MATTERS None. 17. CITY COUNCIL MATTERS A. Mr. Wolff None. B. Mayor Coy 08.043 i. Kudos & Dodos Mayor Coy reported that while the contaminated water sign was removed at Easy Street Lake, last week a gentlemen launched a boat into the lake. She explained to him that children might follow his lead and swim in the lake so he pulled his boat out which was a kudo, but a little later that day he re-launched into the lake and the police had to be called. 12 ~~ Regular City Council Meeting March 26, 2008 Page Eleven C. Mr. Neglia CRAFT Mr. Neglia reported that the Mr. King, Indian River County Emergency Services Director, is trying hard to get an ALS truck located in the City, and he invited the public to the Natural Resources Board Workshop tomorrow night at 6:00 p.m. D. Mr. Paternoster Mr. Paternoster said that someone has requested that maybe one Council meeting could be on a Wednesday and one on a Thursday so the meetings are more accessible to people. The City Attorney offered to see if that was a charter requirement. E. Ms. Simchick Ms. Simchick invited the public to Fellsmere Beautification Day, April Stn The City Attorney said the Council meeting days are governed by resolution. 18. Being no further business, the regular meeting adjourned at 11:00 p.m. Approved at the April 9"', 2008 Regular City Council Meeting. Andrea 8. Coy, Mayor ATTEST. Sally A. Maio, MMC City Clerk . 13 ~~~lo~l< po~e~ i4 f_1~"J r ~-~' ~ ~-- _~ ma'''r _"'-~---'.`' Ht~~~E t:9~ P~I.t~t ~~~1 CITY OF SEBASTIAN AGENDA TRANSMITTAL Subject: Fiscal Year 2008-2009 Budget Agenda No. Calendar Department Origin: Finance Ap roved f Submittal by: City Manager Finance Director: ~~ City Attorney: City Clerk• e City Manager Date Submitted: April 1, 2008 For Agenda of: Apri19, 2008 Exhibits: Fiscal Year 2008-2009 Budget Calendar EXPENDITURE AMOUNT APPROPRIATION FUNDING REQUIRED: N/A BUDGETED: N/A REQUIItED: N/A SOURCE(S): N/A SUMMARY During the course of each budget year, the City Council approves a budget calendar setting the dates when certain actions will be accomplished for purposes of complying with reporting requirements and complying with the required timing for coordinating with other taxing authorities in the County. Staff has prepared a fiscal year 2008-2009 budget calendar for your review. There may be changes depending on the School Board and County meeting schedules, which could be changed. RECOMMENDED ACTION Approve the fiscal year 2008-2009 budget calendar. ~5, FISCAL YEAR 2008-2009 BUDGET CALENDAR DATE DAY EVENT 04/01/08 Tuesday Departments receive instructions on Capital Improvements Program 04/09/08 Wednesday City Council approves Budget Calendar 04/11/08 Friday Budget Instruction packets distributed to Department Directors 04/18/08 Friday Departments submit Capital Improvements Program Request to City Manager 04/28/08 - Monday - City Manager meets with Departments on Capital Improvements Program 05/02/08 Friday 04/30/08 Wednesday Departments/Divisions submit Budget Requests to the Finance Department OS/09/08 Friday Capital Improvements Program submitted to City Council members OS/14/08 Wednesday Capital Improvements Program workshop with City Council OS/1S/08 Thursday Capital Improvements Program review with Planning & Zoning Commission OS/27/08 - Tuesday - City Manager to meet with Departments/Divisions for budget review OS/30/08 Friday OS/28/08 Wednesday City Council Adoption of Capital Improvements Program 06/02/08 Monday Estimate of Property Value received from Property Appraiser 07/01/08 Tuesday Property Appraiser certifies the taxable value on Form DR-420 07/10/08 Thursday City Manager's Recommended Budget sent to Budget Advisory Committee members 07/21/08 Monday Budget Advisory Committee meeting @6:00 p.m. 07/23/08 Wednesday City Council approval of proposed maximum millage 07/24/08 Thursday DR-420 certification delivered to Property Appraiser 07/31/08 Thursday Budget Advisory Committee meeting @6:00 p.m. 08/01/08 Friday Fiscal Year 2008-2009 Proposed Budget to City Council 08/20/08 Wednesday Council Budget Workshop @6:OOp.m. -Special Meeting 09/03/08 Wednesday First Reading of County Budget @S:O1 p.m. 09/04/08 Thursday Final Adoption of County School Board Budget @7:00 p.m. 09/08/08 Monday First Public Hearing on City Budget @6:OOp.m. -Special Meeting 09/10/08 Wednesday Final Adoption of County Budget @S:O1 p.m. 09/12/08 Friday Advertising the final millage rate and budget 09/17/08 Wednesday Final Public Hearing on City Budget @6:00 p.m. -Special Meeting 09/18/08 Thursday Send Resolutions adopting final millage and budget to Property Appraiser and Tax Collector I~ arc a >,,;` ` ~ ~~,,= HOME OF FEUC/W ISL4PID Subject: Natural Resources Board Position Agenda No: pro or Submittal by: Department Origin: City Clerk's Office City Clerk: City Attorney: Date Submitted: 4/2/08 a ager For Agenda of: 4/9/08 Exhibits: Code Expenditure Required: Amount Budgeted: Appropriation Required: SUMMARY STATEMENT Pursuant to Section 2-173 of the Code of Ordinances, "any board or committee member shall be automatically removed if, in a given fiscal year he or she is absent from three consecutive meetings without an acceptable excuse." Therese Miller has missed three consecutive meetings since February 1St, 2008. To achieve proper membership, Ms. Miller should be removed. RECOMMENDED ACTION Remove Ms. Miller in accordance with 2-173 of the Code. Cl Sec. 2-173. Attendance requirement. Notwithstanding any other provision of this Code, any board or committee member shall be automatically removed if, in a given fiscal year he or she is absent from three consecutive meetings without an acceptable excuse. An "acceptable excuse" is defined as an absence for medical reasons, business reasons, personal reasons, or any other reason which the chair of the board or committee deems appropriate. Upon notification by the chair of the board or committee that a member has not complied with the attendance requirement, the city council shall issue an order of removal. The effective date of removal shall be the date on which the order of removal was entered. Removal of board or committee members pursuant to this section shall not be subject to section 2-172. (Ord. No. 0-97-56, § 8, 9-25-97) (IS ~~ S ~`sT~1 HOME OF PELICAN ISLAND CITY OF SEBASTIAN AGENDA TRANSMITTAL Subject: Fill One Expired Regular Member Agenda No. Position on the Planning and Zoning Commission Department Origin: _City Clerk Mana er Submittal b : Cit A ~ City Attorney: g y y ove o pp ~ . ~ Date Submitted: 4/1/08 ~ For Agenda of: 4/9/08 A~ e Exhibits: application, board member list, ad SUMMARY Mr. Cardinale's term has expired. He would like to serve again and is eligible to do so. RECOMMENDED ACTION 1 -Interview unless waived and nominate one applicant for the regular member position with term to expire April 1St, 2011. ~9; anor SEA iA1y HOME OF PELICAN ISLAND APPLICATION TO SERVE ON CITY BOARD/COMMITTEE (All City Board and Committee Members Must be Residents of the City of Sebastian NAME: ~' l.~/ ~-/1 ~ ~~ ~ ~I"i r D ~~ ~ ~,~,y lam. HOME ADDRESS: ~ ~ y ~~a~'7i/ s- S., ~ HOME PHONE: ~ S-~f~ S z- HOME FAX: ~ E-MAIL: .- BUSINESS: ~~~L ~r ~~'~,-r ~ ~, ~ ~ /z. ~,e~~ u~ S BUSINESS ADDRESS: r~ S / ~ ~ ~C- sC ~ BUSINESS PHONE:~ S_ 5~33~ BUSINESS FAX: E-MAIL: r--`- ARE YOU A RESIDENT OF THE CITY OF SEBASTIAN? ~~ j HOW LONG? ~~l~s DO YOU CURRENTLY HOLD ANY PUBLIC OFFICE? fL0 DO YOU PRESENTLY SERVE ON ANY OTHER CITY BOARD OR COMMITTEE? /~~ WHICH BOARDS/COMMITTEES? ~ c/ ~ ~ s o ,2 j ~ ,F,~ t ~~~~ ~~ ~ L .~v6~ S c .a-P ~ l~ d .- - - ~ . PLEASE CHECK THE BOARDS FOR WHICH YOU ARE INTERESTED IN SERVING IN ORDER OF PREFERENCE WITH FIRST CHOICE BEING #1: ~ /' CHARTER REVIEW COMMITTEE (serves only 6 months every 7 years -meets next in 2006 CITIZENS BUDGET REVIEW ADVISORY BOARD (temporary -meets during summer) ~ CODE ENFORCEMENT BOARD (permanent board -meets once a month)* COMMUNITY REDEVELOPMENT ADVISORY COMMITTEE (permanent board-meets as needed) CONSTRUCTION BOARD (permanent board -meets once a month)* HANDICAPPED SELF-EVALUATION COMMITTEE (permanent board -meets quarterly) _~_PLANNING AND ZONING COMMISSION (permanent board -meets twice a month}* POLICE RETIREMENT BOARD OF TRUSTEES (permanent statutory board- meets quartedy)* PARKS & RECREATION ADVISORY COMMITTEE (permanent board -meets once a month) TREE & LANDSCAPE ADVISORY BOARD (permanent board -meets once a month) OTHER TEMPORARY COMMITTEE (if applicable) * (WRITE IN COMMITTEE NAME) Filing of financial disclosure is required following appointment za _ APPLICABLE EDUCATION AND/OR EXPERIENCE: (a brief resume_;as required) L d2rOR ~/~!~ C~2rf're-~ /'/'1. ~l L~-h11 ~ /~c+~6YJ/3':7 ~x~~!~~k. 'i ~~ ~;'7 a2K. ~x--f ~~L-e. .~.v D~~-,v t ~ c~cf2 ~~Pav~~ - ~4.~ ~~~-e~.- ~ Yc/r c~ HOW WOULD YOUR EXPERIENCE BENEFIT THE BOARD YOU'RE APPLYING FOR? ~.¢. ~ v c~ D rt ~- fd / ~o w . ,~ G ~ p cz ~ c{S //2f~ N-~„~ L .9-sv /~ S~ ~ ~o~ ~//a a~~~ ' Ll~ sS~, L` ~ !~ 6 L-F~ii~~/ ~ ~~~s2r+.~ ~u.~/~,e f ~~./v~Sd,P~-' ~~ o~'dZ - ~f/~ v~c~ 3 ~ ~5 ~~' ~ w~vi u ~~s>9- y,' ~~/~~3000 - ~~9/0l LIST ANY ADDITIONAL QUALIFICATIONS 1"O SERVE ON BOARD OR COMMITTEE: HAVE YOU EVER BEEN CONVICTED OF ANY FELONY IN THIS OR ANY STATE? ~~ HAVE YOU EVEN BEEN CONVICTED OF ANY MISDEMEANOR INVOLVING MORAL TURPITUDE IN THIS OR ANY STATE~/r/ o WOULD YOU CONSIDER SERVING ON A BOARD OTHER THAN THE ONE(S) SELECTED ABOVE? ~ f ~~ I hereby certify that I am qualified to hold the position for which this application is made. Further, I hereby authorize the City of Sebastian to investigate the truthfulness of all information which I have provided in this application. I understand that any misrepresentation or omission of information requested in this application is cause for disqualification. C~ I have been provided with, read and understand City of Sebastian.. ode of Ordi{~ances Se ions 2-166 through 2-173 (attached). Information relative to a speck board or mmitke s available ' ques ~~ - ~~~~~ Applicant Signa u ~ sworn to before me this~day of ~~ .- ;~~~ by ~.,~. j~/ .~ ~ who is personally known to me, o \wp-form\applicat.wpd rev. 1 /2004 ,ot;„~ °~''-; ANN V. ROUSSEAU--- t, . ,.= MY COMMISSION 8 DD 089531 ';~P EXPIRES: March 18, 2006 %F of ~.Q. Bonded Thru Notary Pubiic Underwriters Please return to Clerk's Office, 1225 Main Street, Sebastian, FL 32958 PLANNING ~ ZONING COMMISSION 3-YEAR TERMS MEETS 1ST AND 3RD THURSDAY OF EACH MONTH - 7:00 P.M. MEMBER NAME APPOINTMENT HISTORY CURRENT TERMS AND ADDRESS STATUS COMPLETED [MOST RECENT HISTORY FIRST] Brian Blais Took Keough's unexpired Term to 241 Easy Street position expire Sebastian, FL 11/1/2010 32958 646-0525 Charles Cardinale Took Celli's regular member Term to 474 Thomas Street position on 4/26/06 ex it Sebastian, FL 32958 4/1/2008 589-4892 Larry Paul Reappointed 5/11/05 Term to 1701 Sunset Lane expire Sebastian, Florida Took Blessing's Unexpired 5/1/2008 32958 Regular Member Position 388-0937 4/28/04 Took Mahoney's unexpired Term to vacant position expire 2/1 /2011 William Simmons Took Mr. Smith's unex fired p Term to 509 Drawdy Way regular member positions 2/22/06 expire Sebastian, FL 6/1/2009 32958 Reappointed alternate member 589-9826 position 1/12/05 Took Seeley's Unexpired Alternate Member Positions 1 /28/04 Hank Buchanan Reappointed regular member Term to 1101 Landsdowne 4/11/07 expire Drive Sebastian, FL 6/1/2010 32958 Took Oakes' unexpired 388-5397 regular member term 1/24/07 Took Oake's Unexpired Alternate Member Position 10/12/05 1~ ~J cm ~ HOME OF PELICAN ISLAND PRESS RELEASE The City of Sebastian has the following volunteer board openings: Construction Board Alternate Member -Citizen -Term to Expire 9/30/2010 Alternate Member -Contractor -Term to Expire 9/30/2010 Natural Resources Board Regular Member -Term to Expire 7/ 1 /2009 Parks & Recreation Advisory Committee Regular Member -Term to Expire 5/31/2008 Alternate Member -Term to Expire 5/31/2009 Alternate Member -Term to Expire 5/31/2008 Planning & Zoning Commission Regular Member -Term to_Expire 2/1/2011 egular Member -Term to Expire 4/1/2011 Z~II:Gr11QlG 1V1G111UG1 - 1 Gl 111 LV L' 1L~J11 V 1 1 / 1 / G V 1 Alternate Member -Term to Expire 1 / 1 /2011 ALL MEMBERS MUST BE CITY OF SEBASTIAN RESIDENTS. MEETING TIMES AND APPLICATIONS ARE AVAILABLE IN THE CITY CLERK'S OFFICE, CITY HALL, 1225 MAIN STREET, SEBASTIAN, BETWEEN THE HOURS OF 8:00 AM AND 4:30 PM OR ON WWW.CITYOFSEBASTIAN.ORG APPLICATIONS WILL BE ACCEPTED UNTIL FILLED. ~3~ blank y~age~ 24 BOARD OF COUNTY COMMISSIONERS q~. ~, March 27, 2008 * ~= Andrea Coy, Mayor City of Sebastian 1225 Main Street Sebastian, FL 32958 Dear Mayor Coy: Please be advised that, on March 18, 2008, the Board of County Commissioners adopted the attached Resolution #2008-038, establishing the County's Affordable Housing Advisory Committee (AHAC). As indicated in that resolution, one representative from each municipality is included as a voting member of the AHAC. Accordingly, I am requesting that you provide me with the name of the councilman who will represent the City of Sebastian on the AHAC. Should you have any questions, please contact Sasan Rohani at (772) 226-1250. Sincerely, ~~~-- Sa r .Bowden, Chairman B rd of County Commissioners Cc: Robert M. Keating, AICP, Community Development Director Joseph A. Baird, County Administrator Sasan Rohani, AICP Chief, Long-Range Planning Al Minner, City Manager --, F:\Community Development\Users\VICKIE\S.ASAN\cityofveroahacmember.doc I"~.: __ ~.._a -- -~ ~- E---+ _ , Z5 bl~~ ~a~e ~Z~ A TRUE COPY CERTIFICATION ON LAST PAGE J.K. BARYON, CLERK RESOLUTION N0. 2008 - 038 A RESOLUTION OF INDIAN RIVER COUNTY, FLORIDA, ESTABLISHING THE INDIAN RIVER COUNTY AFFORDABLE HOUSING ADVISORY COMMITTEE AND ASSIGNING TASKS TO THE COMMITTEE. WHEREAS, Indian River County adopted Ordinance No. 93 - 13, establishing the Indian River County Local Housing Assistance Program; and WHEREAS, Ordinance No. 93 - 13 was codified as Chapter 308 of the Indian River County Code; and WHEREAS, an Affordable Housing Advisory Committee was appointed in May 18, 1993 to perform and complete the duties and functions set forth in Section 420.9076, Florida Statutes, and Section 308.07 of the Indian River County Code; and WHEREAS, the 1993 Affordable Housing Advisory Committee performed and completed all tasks referenced above and was eventually dissolved on November 4, 2003; and WHEREAS, the 2007 Florida Legislature, as part of the HB 1375, revised Section 420.9076.F.S. to require all Counties in the state to establish Affordable Housing Advisory Committees. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, that: 1• A new Affordable Housing Advisory Committee (AHAC) is hereby established. 2. The Affordable Housing Advisory Committee voting membership shall be as identified in Exhibit "A" attached to this resolution. 1 ~~ A TRUE COPY CERTIFICATION ON LAST PAGE ,I.K. BARYON, CLERK RESOLUTION N0. 2008 - 038 3. The Affordable Housing Advisory committee non-voting membership shall be as identified in Exhibit "B" attached to this resolution. 4. Vacancies in membership shall be filled and approved by majority vote of the Indian River County Board of County Commissioners. 5. The provisions of Chapter 103, Commissions and Boards, of the Indian River County Code shall apply to the activities of the Affordable Housing Advisory Committee unless otherwise specified in Section 308.07 of the Indian River County Code. 6. The Affordable Housing Advisory Committee shall have no power or authority to commit Indian River County to any policies, incur any financial obligation, or create any liability on the part of the County until approved or adopted by the Board of County Commissioners. 7. Duties of the Affordable Housing Advisory Committee include but are not limited to: ^ Providing advice to the Board of County Commissioners regarding the provision of affordable housing and workforce housing within the county Assessing new affordable housing strategies ^ Reviewing and assessing the county's current affordable housing incentives ^ Reviewing the County's current policies and procedures as related to the provision of affordable housing ~~ A TRUE COPY CERTIFICATfON ON LAST PAGE J.K. BARYON, CLERK RESOLUTION NO. 2008 - 038 • Reviewing the Housing Element component of the County's Comprehensive Plan Evaluation and Appraisal Report. • Reviewing the County's Land Development Regulations as they relate to the provision of affordable and workforce housing. Submitting a report to the Board of County Commissioners by December 31, 2008 and each 3 years thereafter, to recommend specific actions or initiatives to encourage and facilitate affordable housing while protecting tl~ie ability of property to appreciate in value. The foregoing resolution was offered by Commissioner Peter D. O'Bryan and seconded by Commissioner Wesley S. Davis and, being put to a vote, the vote was as follows: Chairman, Sandra L. Bowden Aye Vice-Chairman, Wesley S. Davis AYe Commissioner Peter D. O'Bryan Aye Commissioner Joseph E. Flescher Aye Commissioner Gary C. Wheeler Aye The Chairman thereupon declared the resolution duly passed and adopted this 18tH day of March 2008. 3 z9~ RESOLUTION NO. 2008 - 038 INDIAN RIVER COULdTY, FLORIDA ATTEST: BOARD OF COUNTY CO I SIGNERS Ban C~% ~-~-J. C; ow~'e airman Jeffrey K. Barton, Clerk APPROVED AS TO FORMAT AND LEGAL SUFFICIENCY: ~y ~°J-~~ William G. Collins, II County Attorney STATIr OF FLORIDA INDIAN RIVER COUNTY THIS !S TO CERTIFYTHA7'THIS IS A TRi3E AND CORRECT COPY OF T"~E OFlIG1NAL ON FILE IN THIS ~~FI~E BYY . ARTON, CLEI?K D.C. DnT~ '"u.v~ ~9.. .~hn~T 9 ~0 RESOLUTION N0. 2008 - 038 EXHIBIT "A" Members of the Indian River County Affordable Housing Advisory Committee Appointed by the Indian River County Board of County Commissioners, pursuant to Section 420.9076(2).F.S.: Representational Criteria Voting Members 1. A citizen who is actively engaged in the residential home building industry in connection with affordable housing. 2. A citizen who is actively engaged in the banking or mortgage industry in connection with affordable housing. 3. A citizen who is a representative of those areas of labor engaged in home building in connection with affordable housing. 4. A citizen who is actively engaged as an advocate for low- income persons in connection with affordable housing. 5. A citizen who is actively engaged as a for-profit provider of affordable housing. 6. A citizen who is actively engaged as a not-for-profit provider of affordable housing 7. A citizen who is actively engaged as a real estate professional in connection with affordable housing. 8. A citizen who actively serves on the County's local planning agency (Planning and Zoning Commission) pursuant to S.163.3147F.S. 9. A citizen who resides within the county. 10. A citizen who represents employers within the county. 11. A citizen who represents essential services personnel, as defined in the Local Housing Assistance plan. RESOLUTION NO. 2008 - 038 EXHIBIT "A" Voting Members 12. A representative appointed by the City of Fellsmere 13. A representative appointed by the City of Vero Beach 14. A representative appointed by the City of Sebastian 15. A representative appointed by the Town of Indian River Shores 16. A representative appointed by the Town of Orchid EXHIBIT "B" Non-Voting Member Representational Criteria 1. A member of the Indian River County Board of County Commissioners F:\Community Development\Users\VICKIE\HOUSIP]G\AHACMEM3.rtf 32 1