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HomeMy WebLinkAbout04302008SPECIALarvoF ~~ HOME OF PELICAN ISLAND SEBASTIAN CITY COUNCIL MINUTES SPECIAL MEETING WEDNESDAY, APRIL 30, 2008 - 7:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA The Mayor called the meeting to order at 7:00 p.m. 2. The Pledge of Allegiance was recited. 3. ROLL CALL City Council Present: Mayor Andrea Coy Vice-Mayor Sal Neglia Council Member AI Paternoster Council Member Dale Simchick Council Member Eugene Wolff Staff Present: City Manager, AI Minner City Attorney, Rich Stringer Deputy City Clerk, Jeanette Williams City Engineer, David Fisher Police Lieutenant, Bob Lockhart Airport Director, Joe Griffin Mayor Coy asked that one representative of each of the four contractors give a presentation. It was the consensus of Council to set a time limit of 20 minutes with a motion needed to extend for five minutes. Special City Council Meeting April 30, 2008 Page Two The City Attorney stated the perceived direction was to have special meeting on material, not the contractors. The City Manager suggested the Engineer of Record, CDM start out with their role in the project and then proceed to the contractors alphabetically. 4. PROPONENT INPUT ON WALL MATERIAL CDM 8:05 pm Eric Grotke, PE, CDM, City's Engineering Firm of Record, gave a brief overview stating the dredging of the canal is one of the projects identified in the 2001 Stormwater Master Plan and explained the dredging would compromise the existing seawalls which Council decided to replace with rip rap rock in 2005 and during that bid process it was shown that steel could be done just as cost effective. Mr. Grotke said CDM was involved in the design criteria. Thomas Nichols, Engineer, stated both products will work and have a lot in common although steel is stronger. He strongly recommended against reusing the old tie backs as they will be 80 years old at maturity and the design should be something that is predictable. Council discussion followed on the life span of the materials, trouble areas could be on private property with tie backs, the space between the existing and new wall, if the wall will hold when a tieback fails, the grade of steel, which areas are to be welded, if the weep holes will leak asbestos, driving the steel into soft or hard soil, what kind of cap should be used, the design-build process, disturbing the property owners during construction, reusing the existing tiebacks, differences in the wall height, vinyl wall bowing, and the fact that the material and design was up to each bidder to choose. ATL Robert Okuna, Vice President of Operations, thanked Council for the opportunity to bid for the job. Maria Tixen, Public Relations Manager, said ATL has been in business for 30 years and this is the second time they have tried to provide services to Sebastian. 2 Special City Council Meeting April 30, 2008 Page Three Mike Yates, Director of Engineering, CMI, (vinyl supplier) said he was there to answer questions, said tieback anchors take the load so a lighter material can be used, tiebacks are more safe if soil is softer, all materials will creep if there is continuous overload for a considerable amount of time, and a cantilever wall should be heavier. Dr. William Stoddard, Schulke, Bittle, & Stoddard, LLC, said he has designed many feet of seawall, chose vinyl based on experience and load, cantilever is better where there is no room, preferred tiebacks because it is similar to balcony with columns--chance of failure can go to another section to prevent total failure, manta ray anchors will be used, and in situations of property encroachment, the wall will be put out further and anchored. Council discussion followed on the warranty which does not cover accidents, acts of God, normal wear and tear, holes; installation of tiebacks; asbestos control for the tiebacks; ultra violent deterioration; affects of fertilizer; replacing sections; hurricane resistance; identified top two selling points--longevity of material and lower cost; leaching factor; and what material is to be used in between existing wall and new wall--gravel wrapped in fabric. Mayor Coy called for a break at 8:47 p.m. and all members returned at 9:02 p.m. Custom Built Marine Construction, Inc. Dave Corrigan, President, said there is less than 10 feet available for anchors so he went to cantilever, steel was best price to submit for the bid, bridges will have 6 feet of exposed wall, steel can drive through roots, knows of steel that has been functioning for 65-70 years, steel is the best product and there will no equipment on resident's properties. Lane Koslow, Engineer with Piling Products (vinyl supplier) doing business for 25 years, showed a piece of vinyl and said having the sheets in the sun during installation will be a potential problem. Council discussion followed on how the steel will effect the environment, corrosion rate which is noted on page 17 of Mr. Koslow's handout, the wall longevity should be 59-60 years, the City's liability if the tiebacks encroach on private property, the new wall would encapsulate the failing wall, cantilevered steel can hold 80 times more than vinyl, there would be a five year installation warranty from everything under normal circumstances, caps are a decorative option for steel walls, the galvanization is electrified into the steel, where there is welding it would be recoated with zinc, why non-galvanized steel culverts rot out, Special City Council Meeting April 30, 2008 Page Four the possibility that the cap which adds height to the wall will change the drainage on people's back yards--would be addressed during construction design, and the steel should be maintenance-free for 15 years, if not longer. S.E. Cline Construction Hap Cameron, Vice President said cantilever design is the most expensive, suggested using the existing tiebacks and vinyl for value engineering, his bid would be $45,000 more if tiebacks are replaced, his engineer designs and takes warranty responsible, and the shape of the material gives it strength. Carl Hazenberg, Engineer, Everlast Synthetic Products, said in his opinion the steel doesn't meet the RFP requirements, his sheets will be longer than the steel sheets, the steel should be thicker to account for corrosion, and corrosion is more prominent in oxygen environment. Council discussion covered the 50 year warranty, the coating on steel is compromised at interlocks during the driving, the asbestos would be wet down and be four feet below the finished line, the dead man anchor has to be placed behind the failure plane so shorter tiebacks would not be possible, and the submitted drawings are to scale. MOTION by Mr. Neglia and SECOND by Ms. Simchick to continue the meeting to 11:00 p.m. passed on a voice vote of 5-0. Ms. Simchick read an excerpt from an a-mail stating good faith negotiations already began with Custom Built Marine and apologized to Mr. Cameron. Council discussion continued on the 50 year product warranty, a five year installation warranty, cleaned dredged sand will go in between the existing and new wall, and the weep hole will drain six inches above normal water level. Mr. Hazenberg stated the warped vinyl on display looked to be a factory reject or suffered under a load, not the sun. He passed out a vinyl section that S.E. Cline would be using. 5. PUBLIC INPUT Chuck Lever asked if the steel is so much better, why have they replaced it with vinyl in NJ, NC and FL locations. Dean Quick said he would like a concrete cap so the kids that fish won't get burnt and the contractor could access the canal by his property. 4 Special City Council Meeting April 30, 2008 Page Five Bill Bodon said vinyl will have a long and happy life and a plan should be implemented for the future planting of palm and oaks trees by homeowners. Sam Spear, 518 Layport Drive, said children will get burned on a steel cap and he favored the vinyl wall. Harvey Wheeler, Sea House Street, asked Dr. Stoddard why the manta ray anchor will be used and if a concrete cap used, could the anchor be smaller and use less easement. Dr. Stoddard said the chosen anchors resist the load, it is economical, and must be anchored behind the failure plane. Vic Klein, 719 Wimbrow, said using the existing tiebacks won't be a problem and to go with the low bidder. Damien Gilliams, stated he was appalled that 20 minutes was saved for the public out of the whole night. Greg Golean, 711 Wimbrow Drive, would like to see vinyl used. 6. COUNCIL DELIBERATION Mayor Coy suggested taking a poll for vinyl or steel. The City Manager recommended the following options: -if Council would like vinyl, suggested rebidding with vinyl specs -Council could go with Custom Built tonight -Council could pick the best vinyl contractor tonight and have staff negotiate a contract -have staff pick a vinyl contractor and come back to Council for ranking The City Attorney advised that if a vinyl contractor is chosen, there will probably be a claim from another contractor because the system has been adulterated. Mr. Paternoster asked if this could have nipped in the bud and the City Attorney said the cat was out of bag by the time staff was aware of all of the contractor lobbying efforts. Mr. Paternoster said he favored vinyl. Mr. Wolff asked how could Council give the largest city contract to date to one single bidder. 5 Special City Council Meeting April 30, 2008 Page Six The City Manager stated the process needs to be reviewed, we shifted from rock to wall and to save money, we let the market place dictate what to use, if we had started from day one, the project engineers would dictate what to use and we wouldn't see the material compete, we didn't want to spend money on more specs; which was expedient and to meet the public demand to go to a better project. Mr. Paternoster asked why vinyl wasn't ranked. The City Manager said steel was best option. He said if the project is rebid we might lose the good steel price, and will probably definitely lose the rip rap quotes soon. 7. ACTION Due to the time being 11:00, the meeting will carry forward as the first item on the May 14t", 2008 Regular City Council Meeting agenda. 8. Mayor Coy adjourned the meeting at 11:00 p.m. Approved at the May 14, 2008 Regular City Council meeting. y'1 `, Andrea Coy, Mayor ATTES ~ ` ~~~~ Sally A. Maio, C -City Clerk 6