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cRV of ~~~ ~ ~ Ol~l~ HOME OF PELICAN ISLAND SEBASTIAN CITY COUNCIL AGENDA REGULAR MEETING WEDNESDAY, JULY 23, 2008 - 6:30 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA ALL AGENDA ITEMS MAY BE INSPECTED IN THE OFFICE OF THE CITY CLERK 1225 MAIN STREET, SEBASTIAN, FLORIDA 1. 2. 3. 4. 5. 6. 7. 08.025 08.025 08.060 Individuals will address the City Council with respect to agenda items immediately before deliberation of the item by the City Council -time limit five minutes where public input allowed CALL TO ORDER PLEDGE OF ALLEGIANCE LED BY COUNCIL MEMBER PATERNOSTER MOMENT OF SILENCE READING OF CIVILITY PLEDGE BY COUNCIL MEMBER PATERNOSTER We will be respectful of one another even when we disagree. We will direct all comments to the issues. We will avoid personal attacks. ROLL CALL AGENDA MODIFICATIONS Modifications and additions require unanimous vote of City Council members PROCLAMATIONS. AWARDS, BRIEF ANNOUNCEMENTS Presentations of proclamations, certificates and awards, and brief timely announcements by Council and Staff. No public input or action under this heading. A. Certificate to Kristi Yanchis -Natural Resources Board Service B. Certificate to Harvey Wheeler -Natural Resources Board Service C. Certificate to Lions Club for 4th of July Event 8. ITEMS CARRIED FORWARD FROM JULY 16. 2008 SPECIAL MEETING WHICH WERE NOT ADDRESSED 08.054 A. First Reading of Ordinance No. 0-08-07 -Specified Commercial Signage -Set 1-11 Public Hearing for 8/13/08 (Growth Management Transmittal, 0-08-07, P & Z Minutes 5/14/08 and 6/19/08) AN ORDINANCE OF THE CITY OF SEBASTIAN, FLORIDA, ENACTING TEMPORARY RELIEF MEASURES FOR SPECIFIED COMMERCIAL SIGNAGE TO ADDRESS THE CURRENT ECONOMIC DOWNTURN; PROVIDING FOR SEVERABILITY, CONFLICTS, SUNSET AND EFFECTIVE DATE. 08.088 B. City Manager Matters -Movies in Park (City Manager Transmittal, DVD on File in 13 Clerks Office) 9. CONSENT AGENDA All items on the consent agenda are considered routine and will be enacted by one motion. There will be no separate discussion of consent agenda items unless a member of City Council so requests; in which event, the item will be removed and acted upon separately. If a member of the public wishes to provide input on a consent agenda item, he/she should request a Council Member to remove the item for discussion prior to start of the meeting or by raising his/her hand to be recognized. 15-24 A. Approval of Minutes - 7/9/08 Regular Meeting 08.089 B. Resolution No. R-08-11 -Calling 11/4/08 Election (City Clerk Transmittal, R-08- 25-29 11, Legal Ad) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, CALLING A GENERAL ELECTION IN THE CITY OF SEBASTIAN FOR NOVEMBER 4, 2008; STATING WHERE THE ELECTION SHALL BE HELD, NAMING THE OFFICES TO BE FILLED AND QUESTIONS TO BE DECIDED IF NECESSARY; CAUSING THE NOTICE OF ELECTION TO BE PUBLISHED IN ACCORDANCE WITH FLORIDA LAW; DELEGATING ADMINISTRATION OF THE GENERAL ELECTION IN MATTERS RELATING TO VOTERS, VOTING METHODS, AND CANVASSING TO THE SUPERVISOR OF ELECTIONS FOR INDIAN RIVER COUNTY; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. 08.046 C. Certification to Set Maximum Fiscal Year Millage Rate (Finance Director Transmittal, 31-36 Alternative Forms DR-420(4)) 10. COMMITTEE REPORTS 8~ APPOINTMENTS City committee reports and Council Member regional committee reports. No public input or action except for City committee member nominations and appointments under this heading. 11. PUBLIC HEARINGS -None 12. UNFINISHED BUSINESS 08.090 A. Resolution No. R-08-12 -Approval of Six Year Capital Improvements Program 37-72 for FY 2009-2014 (City Manager Transmittal, R-08-12, Program) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA ADOPTING ASIX-YEAR CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEARS ENDING 2009-2014; PROVIDING REPEAL OF RESOLUTIONS OR PARTS OF RESOLUTIONS IN CONFLICT HEREWITH; PROVIDING FOR SEVERABILITY AND PROVIDING FOR AN EFFECTIVE DATE. 2 13. PUBLIC INPUT 14. NEW BUSINESS 08.077 A. First Reading Ordinance No. 0-08-08 -Overgrown Lots -Set Public Hearing for 73-76 8/13/08 (City Attorney Transmittal, 0-08-08) AN ORDINANCE OF THE CITY OF SEBASTIAN, FLORIDA, AMENDING CODE OF ORDINANCES SECTION 66-3, NUISANCES: ILLUSTRAVTIVE ENUMERATION; PROVIDING FOR DEVELOPMENT OF GUIDELINES, CONFLICTS, SEVERABILITY AND EFFECTIVE DATE. 08.014 B. Set New Bi-Annual Goals for Charter Officers As Required by Resolution R-07-31 77-81 (City Clerk Transmittal, R-07-31, January Goals) 15. CITY ATTORNEY MATTERS 16. CITY MANAGER MATTERS 17. CITY CLERK MATTERS 18. CITY COUNCIL MATTERS A. Mayor Coy B. Mr. Neglia C. Mr. Paternoster D. Ms. Simchick E. Mr. Wolff 19. ADJOURN (All meetings shall adjourn at 10:00 pm unless extended for up to one half hour by a majority vote of City Council) HEARING ASSISTANCE HEADPHONES ARE AVAILABLE IN THE COUNCIL CHAMBERS FOR ALL GOVERNMENT MEETINGS. Regular City Council Meetings are Scheduled for Live Broadcast on Comcast Channel 25 ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE HEARD. (286.0105 F.S.) IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT (ADA), ANYONE WHO NEEDS A SPECIAL ACCOMMODATION FOR THIS MEETING SHOULD CONTACT THE CITY'S ADA COORDINATOR AT 589-5330 AT LEAST 48 HOURS IN ADVANCE OF THIS MEETING. Upcoming meetings: August 13, 2008 - 6:30 pm -Regular City Council Meeting August 20, 2008 - 6 pm -Council Budget Workshop August 27, 2008 - 6:30 pm -Regular City Council Meeting September 8, 2008 - 6 pm -Special Council Meeting for Public Hearing on Budget September 10, 2008 - 6:30 pm -Regular City Council Meeting September 17, 2008 - 6 pm -Special Council Meeting for Final Public Hearing on Budget September 24, 2008 - 6:30 pm -Regular City Council Meeting 3 ClIY OF s AS~' ~~ °~., HOME OF PELIGiN 15[11ND AGENDA TRANSMITTAL Subject: (~ -(}~-~/~ Agenda No. Land Development Code Amendment allowing Department Orig, For r ief measures in Commercial Signage. City Attorney: ' • City Clerk: App , ed~ Submittal by: Date Submitted: 2 Manager Exhibits: Ordinance No. 0-08-07 Minutes from Planning and Zoning Commission meeting of June 19, 2008 Minutes and backup material from City Council meeting of May 14, 2008 EXPENDITURE REQUIRED: AMOUNT BUDGETED: APPROPRIATION N/A N/A REQUIRED: N/A SUMMARY Per the direction of City Council at its May 14, 2008 meeting, modify the Land Development Code regulations to enact temporary relief measures for commercial signage. RECOMMENDATION Move to pass Ordinance 0-08-07 on first reading and schedule second reading for August 13, 2008. ORDINANCE NO. 0-08-07 AN ORDINANCE OF THE CITY OF SEBASTIAN, FLORIDA, ENACTING TEMPORARY ECONOMIC RELIEF MEASURES RELATING TO COMMERCIAL SIGNAGE; PROVIDING FOR SEVERABILITY, CONFLICTS, EFFECTIVE DATE, AND REVIEW AND REPEAL. WHEREAS, City Council has determined that it is appropriate to provide relief measures to commercial sign restrictions to assist the business community in addressing the current economic downturn; and WHEREAS, the Planning and Zoning Commission reviewed these measures at its meeting of June 19, 2008 and recommend adoption of the same; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, as follows: Section 1. That the City of Sebastian hereby enacts the following relief measures in response to the current economic downturn: A. Sandwich Board Signs. Notwithstanding City Code Section 54-3-16.4(10) and 54-3-16.5(d), Sandwich Board Signs will be temporarily permitted in the CRA District, subject to the following regulations: 1) Sandwich Board Signs are self-supporting A-shaped freestanding temporary signs with only two visible sides that are situated adjacent to the business being advertised in the sign. 2) A temporary sign permit is required prior to the installation of the sign. Only one temporary sign permit for a sandwich board sign is allowed per business and such permit is not transferable. Permits are valid for one calendar year beginning January 1, and ending December 31. 3) A sketch including dimensions, content, materials, and location of the sandwich board sign must be attached to the permit application. The permit application must be approved and signed by City Staff before the sandwich board sign may be displayed. If a sign is displayed prior to obtaining a sandwich board sign permit, application may be denied. 4) The maximum area shall be seven (7) square feet per side of sign with the maximum height being forty-eight (48) inches. 5) Sandwich board signs shall not be illuminated, nor shall they contain moving parts or have balloons, streamers, pennants, or similar adornment attached to them. Attaching sandwich board signs to structures, poles, objects, signs, etc. by means of chains, cords, rope, wire, cable, etc. is prohibited. Signs shall only be displayed during business operating hours. 6) Sandwich Board Signs shall not be erected or maintained in a manner that prevents free ingress or egress from any door, window or fire escape and shall not be placed more than six (6) feet from the front primary entrance of the business, however, businesses without roadway frontage that are located within a site fronting a roadway shall be allowed to place such signage in a location equivalent to other businesses located within the site. 7) Sandwich Board Signs may be placed within public right-of--way, but shall not be placed within the travel lanes or parking areas, or in a location (- J causing the width of the sidewalk to be reduced below four (4) feet in width. 8) If the sign is to be located within the public right-of--way, business owners shall sign a disclaimer that indemnifies the City and any other relevant governing body of any liability for use of said public right-of--way. However, 9) Sandwich board signs within the public right-of--way may be moved/removed by the City for municipal purposes. (i.e. law enforcement, traffic issues, maintenance, etc.). 10) Sandwich board signs placed in violation of this section will result in immediate removal of the sign and the business's temporary sign permit privileges will be denied for the remainder of that year. Sandwich board signs displayed without approved permits shall be disposed of at owner's expense. 11)Right-of--Way along U.S. Highway 1 and Sebastian Boulevard (County Road 512) is under the jurisdiction of the Florida Department of Transportation or Indian River County; and compliance with the requirements of the City of Sebastian does not preclude enforcement of other regulations and restrictions by those agencies along those roadways. B. Grand Opening/Special Event Signs. Notwithstanding City Code Section 54-3- 16.4(10), the maximum allowable time period for temporary signs for grand openings and special events will be sixty (60) days rather than the thirty (30) days provided by Code. Further, banners may be approved as a part of such temporary displays. Section 2. SEVERABILITY. In the event a court of competent jurisdiction shall determine that any part of this Ordinance is invalid, the remainder of the Ordinance shall not be affected and it shall be presumed that the City Council of the City of Sebastian did not intend to enact such invalid provision. It shall further be assumed that the City Council would have enacted the remainder of this Ordinance without said invalid provision, thereby causing said remainder to remain in full force and effect. Section 3. CONFLICT. All ordinances or parts of ordinances in conflict herewith are hereby repealed. Section 4. EFFECTIVE DATE. This Ordinance shall take effect upon its adoption by the City Council. ~~ Section 5. REVIEW AND REPEAL. This Ordinance shall be placed on the agenda for review at the first regular City Council meeting occurring more than one year following its effective date. Absent a majority vote of Council to extend the measures herein, the provisions of this ordinance shall be deemed repealed. The foregoing Ordinance was moved for adoption by Councilmember The motion was seconded by Councilmember and, upon being put to a vote, the vote was as follows: Mayor Andrea Coy Vice-mayor Sal Neglia Councilmember Al Paternoster Councilmember Dale Simchick Councilmember Eugene Wolff The Mayor thereupon declared this Ordinance duly passed and adopted this 13th day of August, 2008. CITY OF SEBASTIAN, FLORIDA ATTEST: By: Mayor Andrea Coy Sally A. Maio, MMC City Clerk Approved as to form and legality for reliance by the City of Sebastian only: Rich Stringer, City Attorney PLANNING AND ZONING COMMISSION MINUTES OF REGULAR MEETING OF JUNE 19, 2008 Mr. Srinivasan yes The vote was 4-1. Motion passed. 3. Ordinance 0-08-07 - Temporary Relief Measures for Specified Commercial Signage ~' Mr. Stringer explained that this came about from the current economic climate and we need to be sensitive to the business community. The sign codes are stringent; they were put in around 1999 because things were getting out of hand. What staff has suggested is allow sandwich board signs to denote specials, banners for special events like grand openings, and extend the timeframe from thirty days to sixty days. The reason they are addressing this as an ordinance and not a code change is to see how well it works and prevent the changes from becoming grandfathered, if the economy picks up in a year it gives the commission a chance to say, it helped a little but not worth the clutter. This would be a temporary measure that would sunset in one year. MOTION by Cardinale/Dodd to recommend city council approve Ordinance 0-08-07 Temporary Relief Measures for Specified Commercial Signage with a re-evaluation period of one year including the measures as presented, sandwich boards, banners sixty-days, addressing the issue of a single site plan. ROLL CALL: Mr. Buchanan yes Mr. Dodd yes Mr. Srinivasan yes Mr. Cardinale yes Mr. Blais yes The vote was 5-0. Motion passed unanimously. MEMBERS MATTERS: NONE DIRECTOR MATTERS: Next scheduled meeting is for July 3`d. CHAIRMAN MATTERS: NONE ATTORNEY MATTE Mr. Stringer complimented the commission in getting through what appeared to be a difficult agenda, quickly and effectively. Mr. Cardinale adjourned the meeting at 9:58 p.m. (06/23/08 sb/) 4 Regular City Council Meeting May 14, 2008 Page Seven Mr. Paternoster asked the City ttorney fcr the lega{iti son disclaimers to prohibit lobbying, and the City Attorney said you ca ut it in the RFP ough an experienced public contractor knows he is not to lobby. Ms. Simchick again noted the motion wa cla ' led to be for an RFP and not a bid. The City Clerk noted that Mr. Neglia made the motio and asked if he was changing it from bid to RFP and he said he was, and Mr. Patern to confirmed the second. Mayor Coy again said public input w~,a'allowed for Council deliberation. / Result on the roll call vote was s follows: Ayes: Paternoster, Simchick, olff, Coy, Neglia Nays: None Passed 5-0 the special meeting and this time was Mayor Coy called recess at 8:35 p.m. and reconvened the meeting at 8:45 p.m. All members were present. 9. Items Not Addressed at the April 23, 2008 Regular City Council Meeting 08.054 A. Land Development Code Business Sign Change Recommendations (GMD Transmittal, Memo =Same Backup as Provided for April 23, 2008 Meeting) The City Manager briefly presented staff recommendations to change code provisions to allow sandwich board type signs. Beth Mitchell, Sebastian River Area Chamber of Commerce, submitted a handout from Small Business Administration on the importance of signage (see attached), and thanked Council and staff for being responsive to businesses. Cindy Falco-DiCorrado, concurs with allowing this type of signage. Damien Gilliams, 1623 US 1, commended staff for getting this done, however, a lot more needs to be done, and recommended a summit, said we need more parking, said homeowners are also hurting and suggested a big garage sale in our park once per month until things turn around. Mr. Paternoster said he is all for this and talked about permanent signs much like those in the historic area of Melbourne. He asked the City Manager if signs have to be according to the old fishing village theme. The Growth Management Director recommended wood framed, chalk board style or white board style, not plastic. Mr. Neglia agreed, but was concerned about pennants and flags. Mayor Coy thanked staff for getting this back and said she was in favor ~~~ Regular City Council Meeting May 14, 2008 Page Eight Ms. Simchick said she would not want to specify no vinyl signs because of the weather and extending grand opening to sixty days is fine. ~11r. Wolff said the sign material should not be stipulated by the City and agreed to the sixty days. MOTION by Mr. Paternoster and SECOND by Ms. Simchick to approve the LDC business sign change and disregard the stringent regulations on sign type and allowing for vinyl and extend to 60 days passed on a voice vote of 5-0. The City Manager described the approval process and said staff will act accordingly with Council's recommendation. The City Attorney said we will suspend enforcement until that time. 08.055 B. Liberty Park Planned Development Discussion (Gb1D/City Manager Transmittal Memo. Plan, Maps, Letter. Q ~ A from Developer's book -Same Backup as Provided for April 23. 2008 Meeting) The City Manager said this is County project and as d if Council has any concerns that staff will take them to the Coun The Growth Management Directo aid Liberty rk is a Planned Unit Development Traditional Neighborhood Design w ich comp ses 637.53 largely outside the urban service area and is located south of CR510 d we of 66~' Avenue (Schumann Drive). Further information on the project is located in a Benda packet in a memo from the Growth Management Director dated April 16, 2 8. Todd Kiitenic, Barber Street, Sebas~n, saidthis looks like a good project Andrew Kennedy, P & S Prope s, representi the developers who are local investors, noted attendance by Engineer Brian Goode an Joseph Schulke, listed the rest of the team who were not in attendance, escribed the prope for which they are receiving positive support and then responde to questions and cone ms from City Council relative to children in the development bein iven preferential treatme t to attend Liberty Magnet School, where the mitigation o n areas are and their relation to Sebastian, which Joe Schulke described and are se out in the agenda packet, concerns to the City of Sebastian such as fire service, salarie or fire personnel and City road impacts, what the cost of the homes will be and whether there will be affordable housing, and how they will fill housing in this time of housing problems. Mr. Kennedy said they were donating property for a fire station and that he can get back to them on housing costs. Ms. Simchick said she would like to see traffic issues such as Barber/Schumann and US 1/Hess worked out now with the City as the developers have done for the County. Brian Goode, Kimley Horn, responded to traffic concerns relating to the Barber/Schumann intersection. an a ~~ .,~__ _ :~. HOME OF YEUCAN ISIAN't7 AGENDA TRANSMITTAL Subject: Agenda No. ~ g. c'~ rj1( C MMERCIAL DISTRICT SIGNAGE Department Origin: GMD A City Attorney: r or Submittal by: City Clerk: Date Submitted: 15 April 2008 I nn r, Cit Mana er Exhibits: Grohall Memo EXPENDITURE REQUIRED: AMOUNT BUDGETED: APPROPRIATION N/A N/A REQUIRED: N/A SUMMARY Per Council direction, attached is a memo from Rebecca Grohall concerning recommendations on changing commercial district signage regulations. Enclosed are concepts for "sandwich" style signs and thoughts on special sale events and grand openings. Please keep in mind that any change to these regulations requires a change in the Land Development Code. RECOMMENDATION Seek Council direction to modify code accordingly.. ~' Cm ~ _-:~_ - HOME OF PELICAN ISLAND City of Sebastian Growth Management Department 1225 MAIN STREET ^ SEBASTIAN, FLORIDA 32958 TELEPHONE (772) 589-5518 ^ FAX (772) 388-8248 MEMORANDUM DATE: April 7, 2008 TO: Al Minner, City Manager FROM: Rebecca Grohall, Director SUBJECT: Signage in Commercial Districts I am presenting you with several ideas for signage for City Council input. These ideas have the potential to provide relief to local businesses in the form of increased advertising options for businesses located both within our Community Redevelopment Area (CRA) and the other commercial corridors. Sandwich board signs These are currently prohibited by the Code. However, I am recommending they be considered for use within the CRA area (east. of the FEC tracks). Sandwich board signs are self supporting A-frame free standing temporary signs with two visible sides. Sandwich signs, which are on the street/pedestrian level, would also have a secondary impact by encouraging and promoting "walkability" of our downtown and historic districts. Sandwich signs can be extremely functional for local businesses, esp. with tight budgets for media advertising -they can advertise a "daily special", promote a specific item or just encourage folks to stop in. These signs would be limited to 7 square feet per side (ex. 3 ` x 4 ') and placed in proximity to the primary entrance to the business during business hours only. They must be placed in a manner as to not impede pedestrian, bicycle or vehicular access. Each business would be limited to one sandwich board sign. Materials should be wood or wood-like materials that promote the "Florida fishing village" theme or an aesthetic style compatible. Please refer to Illustrations A and B for samples. io Page 2 Grand Opening and Special Event signs Currently our code prohibits banners and portable signs, except fora 30 day "Grand opening" event (which is anticipated to be a one time event) and for short periods of time (i.e up to 3 times a year, but not to exceed a cumulative fourteen days for each event). Currently the code does not allow for pennants (flags). I am recommending Grand Opening signs be allowed fora 60 day period (double the current code) and that Special Event signage be allowed to include the use of pennants (flags) as part of the event (subject to the same 60 day criteria). This would not be limited to the CRA district, but in effect for ALL commercial districts. "Sidewalk" Sale events While this isn't strictly related to signage, currently there is no code provision for "Sidewalk" sales. However, many "Main Street" revitalization programs utilize this as a tool for promoting local businesses and consideration could be given to legalizing these type events. A suggestion would be to develop two dates per year for coordinated sidewalk sales, perhaps in conjunction with a community festival. This would not be limited to the CRA district, but in effect for ALL commercial districts. Illustration A: Wood framed chalkboard style sandwich board signs Illustration B: Other options for Sandwich Board Signs ~~~ :., Y iinr rr~s Pr,,n~ rr~~p~~~ rftr a;.~,i.4 ".' - .:r wfW.TcA ~)'4~~m ii ~ ~' r~ ~ J ~ , ~ ~ ~/ r r J ~~ f ` ~,~ Q"t~JlTW V'Y P~LtCAPI ~s~~ AGENDA TRANSMITTAL Subject: Agenda No. ~~- OUTDOOR MOVIE PROGRAMMING Department Origir y~j~ouncil City Attorney: f~ Ap ve r Supmittal by: City Clerk: /VI/`-'" Date Submitted: 30 Jun 08 i e , Cit Mana er PENDITURE REQUIRED: AMOUNT BUDGETED: APPROPRIATION N/A N/A REQUIRED: N/A SUMMARY In the past Council briefly discussed the idea of conducting outdoor "drive-in" movies as a community program. The idea regarded conducting large-screen movies in Riverview Park. The City Manager was requested to investigate the idea. More recently, at the June 25, 2008 Regular Meeting, this item was mentioned during Input from the Public and Council requested information. As a result, I stated that I would prepare a report and place this item on the July 9, 2008 Agenda for discussion and direction. Since the June 25th meeting, I asked Chris McCarthy to "freshen-up" his data. Accordingly, I offer you the following report. At this time, Indian River County Recreation Department, in conjunction with Point West, holds the "Screen on the Greens" program. Our contact for this information was Scott Seeley, Special Events Coordinator. The County conducts this event every third Saturday in the months from October through March (no December movie). The movies are played in an open field at Point West and the crowds are estimated between 350 (low) to 800 (high). Movies are selected by the County, with consultation from Point West. D.J. Johne (Gainesville, FL) is the movie vendor at a cost of approximately $1,000 per show. The large screen is about two-stories high and all sound system is provided by the vendor. In this public/private partnership, Point West pays for the cost of the movies, while the County provides all the staff for set-up and clean-up. For comparison purposes, Chris McCarthy also inquired into another company named Twilight Features (Plantation, FL). This firm is a marquee entertainment provider and would charge approximately $3,500 per show. Twilight indicated that price may be reduced it at least four months of shows are booked. Should the City of Sebastian be interested in hosting and conducting our own shows, we also did some very preliminary research on purchasing screens, projectors and sound systems. This cost would range in the neighborhood of $25,000 - $30,000. Some additional research would be required on rental of movies. This activity can be funded with general or CRA funds. Funds from these sources can also be used whether the City contracts this service or purchase equipment. RECOMMENDATION No action is required on this information topic. This report is provided to seek Council direction. r l r4 ~~~ ~EB~T!AIV --- HOME OF PELICAN ISLAND SEBASTIAN CITY COUNCIL REGULAR MEETING MINUTES WEDNESDAY, JULY 9, 2008 - 6:30 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA 2 3 4 5 6 Mayor Coy called the Regular Meeting to order at 8:03 p.m. (A motion was passed at the preceding CRA meeting to finish that meeting before commencing the regular meeting.) The Pledge of Allegiance was led by Mayor Coy. There was a moment of silence. Mayor Coy read the Civility Pledge. We will be respectful of one another even when we disagree. We will direct all comments to the issues. We will avoid personal attacks. ROLL CALL City Council Present: Mayor Andrea Coy Vice-Mayor Sal Neglia Council Member AI Paternoster Council Member Dale Simchick Council Member Eugene Wolff ORPFZ Staff Present: City Manager, AI Minner City Attorney, Rich Stringer City Clerk, Sally Maio Deputy City Clerk, Jeanette Williams Airport Director, Joseph Griffin Growth Management Director, Rebecca Grohall Police Chief, James Davis Police Lieutenant, Michelle Morris MIS Systems Analyst, Rob Messersmith AGENDA MODIFICATIONS Modifications and additions require unanimous vote of City Council members Mayor Coy advised that item #8C was withdrawn at the request of the applicant/ownerand due to the delay in starting the regular meeting; the scheduled proclamations will be postponed to the July 23~d Regular Meeting. ~~ ~~ Regular City Council Meeting July 9, 2008 Page Two pRAFT 7. PROCLAMATIONS AWARDS BRIEF ANNOUNCEMENTS Presentations of proclamations, certificates and awards, and brief timely announcements by Council and Staff. No public input or action under this heading. 1 by ~ h~to Brief Announcements Mayor Coy announced the Joint ISBA Meeting will be July 23, 2008 in the Sebastian Chambers at 1:00 p.m. Mr. Neglia commended the Lions Club stating the Fourth of July parade and fireworks were great and commended City staff, noting there was no evidence in Riverview Park the next day that such an event took place. Ms. Simchick asked for the statistics of how many people attended the event. The City Manager offered to try to get a count and said he appreciated the comments regarding staff that took care of the event. 8. CONSENT AGENDA All items on the consent agenda are considered routine and will be enacted by one motion. There will be no separate discussion of consent agenda items unless a member of City Council so requests; in which event, the item will be removed and acted upon separately. If a member of the public wishes to provide input on a consent agenda item, he/she should request a Council Member to remove the item for discussion prior to start of the meeting or by raising his/her hand to be recognized. s-4a A. Approval of Minutes - 6/18/08 Special Meeting 49-60 B. Approval of Minutes - 6/25/08 Regular Meeting A RESOLUTION OF THE CITY OF SEBASTIAN, FLORIDA, APPROVING THE FINAL PLAT FOR A SUBDIVISION KNOWN AS ROHM COMMERCIAL; PROVIDING FOR CONFLICTS AND EFFECTIVE DATE. Item C had been withdrawn. MOTION by Mr. Paternoster and SECOND by Ms. Simchick by to approve consent agenda items A and B passed on a voice vote of 5-0. l~, 2 DRAF3 Regular City Council Meeting July 9, 2008 Page Three 9. COMMITTEE REPORTS & APPOINTMENTS City committee reports and Council Member regional committee reports. No public input or action except for City committee member nominations and appointments under this heading. A. Natural Resources Board 08.025 i. Interview Unless Waived and Submit Nominations for One Expired Position ~3-7s -Term to Expire 7/1/2011 (City Clerk Transmittal 6/26/08, Application, Board List Ad Mayor Coy announced Ms. Albury was not in attendance. MOTION by Mr. Neglia and SECOND by Ms. Simchick to waive the interview and nominate Lynn Albury passed with a voice vote of 5-0. 10. PUBLIC HEARINGS -None 11. UNFINISHED BUSINESS 08.079 A. Indian River Drive/Main Street Improvement Protect (Same Backup as CRA Packet 7~ Separate Cover -City Manager Transmittal Updated Cost Estimate/Budget; P & Z Minutes Vegetation Charts Final SBS Design Alternate SBS Design and Restroom Conce t The following is the motion excerpt from the preceding CRA meeting: MOTION by Ms. Simchick and SECOND by Mr. Neglia to authorize expenditure of the CRA money up to $1 million and defer to City Council for further management of the project. Roll call on the motion was as follows: Ayes: Neglia, Simchick, Coy Nayes: Paternoster, Wolff Motion carried 3-2. The City Manager said for the record, the motion was authorization to transfer the $1 million to the City Council and have Council move forward with the project. The City Manager said this is a continuation of the previous CRA meeting and he was seeking final direction and authorization and would answer any questions Council may have. Richard Gillmor, 744 Kroegel Avenue said he was here to support the project because of safety, community 'redevelopment issues, and said it's the right thing to do. Cindy Falco said she differed from the previous speaker, stating the project is a bad idea to please 28 people, and though she is not against boating, there is ample property behind the Hess Station to create a boat parking lot, and asked Council to vote no for this project. ~~ ~~ Q~p:FT Regular City Council Meeting July 9, 2008 Page Four i~ Esther Merrill, Benedictine Terrace, said she is violently opposed to this project and she has had it with this Council because they do not listen to people. She said this is not the time for a project like this, and the money can be well spent in other ways. Chuck Lever said it has been brought up that there is a park behind the Chamber of Commerce that is to never change. He said the City is bound by F.S.267 and this will put the City in jeopardy of a lawsuit. Mr. Neglia asked if the City was in jeopardy. The City Attorney said he didn't believe so. Mr. Paternoster asked for something conclusive. The City Attorney said it is the nature of a lawyer to always say, "We might be." Ms. Simchick said even though the Hardee Oak is in the historic district, there is nothing to protect the tree. Mayor Coy asked Mr. Lever if he has ever been wrong with his interpretation of Florida Statute. Mr. Lever replied from the audience that was an open question. Mayor Coy said she knows of two times he did not correctly interpret the law. Mr. Paternoster asked for a point of order, saying the citizens are not on trial and he asked the Mayor to stop that line of questioning. Mayor Coy asked everyone to return to the issues. Lisanne Monier, 1125 US Highway 1, said she arrived in 1999 and Sebastian was a dump but she spoke to City staff and found out there was a vision and CRA plan which would entice businesses to come in. She said this meeting is to make a decision on design concept and she prefers the original drawing of Mr. Schulke. Damien Gilliams, 1623 US Highway1, said the Vice-Mayor had told him he would be against changing the use of Jordan Park, said the temporary driveway off US 1 will become permanent, suggested killing the project, noted the entrance to the City is the corridor off I- 95 with the City's eyesore garage, suggested taking the money and spreading it out over the CRA district in zones, challenged the Chamber of Commerce to move to the City Hall complex and help businesses through the permitting process so they might be permitted in 30 days instead of two years, and release its current prime property. Mayor Coy asked for a point of clarification on the City giving anything to the Chamber. The City Manager said the benefit is the infrastructure improvement, sewer hook-up to the City building which is needed. Mr. Paternoster asked if the sewer would be included in their planned improvements. The City Manager said the Chamber's planned improvements are for facade which can be done without sewer and Council may scratch the sewer hook-up but it is good construction sense to hook up while doing the restroom. 4 rc ~~~~ m~ Regular City Council Meeting July 9, 2008 Page Five Mr. Wolff asked if Mrs. Sullivan is going to receive sewer and if it is mandated to hook-up. The City Manager said she will not receive sewer and he believed the County requires you to hook-up if sewer comes in your direction. Mr. Neglia asked what the Chamber's time line is to start their improvements and the City Manager said he thought they were in fundraising mode and waiting on a grant. He also said in their lease, they have so many years to improve the building. Beth Mitchell asked that Mr. Schulke to show a current aerial of the existing Jordan Park with parking areas. The City Attorney stated none of this project is within our historic district. The Mayor confirmed we have a historic tree not in a historic district. Mr. Schulke depicted the existing Chamber building, proposed Chamber parking, Mrs. Sullivan's property and the proposed realigned Indian River Drive. The City Manager confirmed there will be a temporary curb cut to access the Chamber from US 1, but disagrees that it will stay open because DOT is strict with regard to access to US1. He also noted the park is not used to its fullest potential, only Officer Poore's boat is there and if it was landscaped and sodded it would bring people in. He noted the current storm water retention will be relocated and parking for the Chamber can be located north across Main Street, however at the September 19, 2000 CRA meeting it was voted on to have eight spaces at the Chamber, which can still be taken out and landscaped. Jim Sunnycalb, 721 Easy Street, said we can't please everybody, so let's build it. Todd Klitenic, Barber Street, said he does agree with the City I~!!anager that the Chamber deserves to have sewer, curb and gutter, asked why residents don't have sewer, and suggested spending the money on a new community center. The City Manager said to provide sewer for the whole town would be approximately $ 250 million to $300 million, and just a plant itself would be approximately $100 million. Don Wright, 720 N. Fischer Circle, said the debate has been endless and it's time to move forward. He urged Council to make a decision on the traffic and move ahead. Council Discussion s:54 pm Mr. Wolff said it is quite a bit of money to save the Hardee Oak, which isn't any more significant because it was planted by Captain Hardee as opposed to being naturally grown. He said if he had known there is a deed dedicating the land to be a park, he would not have voted to put parking spaces in the park. He said he has a different opinion on the area being a focal point and he hasn't heard how this is going to fuel redevelopment. He said Council members have made up their minds tonight but what upsets him is that there is still the potential savings of $900,000 dollars, a design change would still do the basic changes. and he was not sure the City will lose the grant money. He said the project is not what it is 51~J Regular City Council Meeting July 9, 2008 Page Six ~R~.FT being touted and Mrs. Bennett was his hero for taking the time to come down to state her opinion. Mr. Paternoster said that Mr. Wolff basically covered everything he wanted to say. He thanked Mrs. Merrill because Council doesn't listen or recognize the petition which asks for a design change or re-engineering. He said we need to make sure everyone benefits from it and until he gets his questions answered, he will move on when he is comfortable. He said the project can be improved upon and if Council ignores the petition evidently Council is off kilter and if it does go though, he didn't think we should supply plumbing to the Chamber. Mayor Coy said in a perfect world she knows she wouldn't put a boat ramp in the center of town but we weren't here when that happened and she is not willing to take away the valuable asset. She noted the park designation, and land mass didn't change except for Ms. Boudrot's property. She said she knows how to get people to sign a petition and mentioned Planning and Zoning Commissioner, Keith Srinivasan had been against this project in the beginning as a citizen but since he has studied it at the Planning and Zoning meeting he has arrived with a new opinion and when people stand outside Dunkin Donuts, they will sign petitions because it sounds good. She said the one-way system is safer and she is ready to move forward. Ms. Simchick clarified that moving forward would entail authorization for the RFP for construction to go forward, so at this phase do we need to decide one-way. She apologized to Ms. Monier if she offended her for using her building as a public historic example. She said her preference is one-way also with a north bound entrance and south bound exit. She asked about there being only one commode in each bathroom and Mr. Schulke said that was purely for cost savings. She requested the price difference for one and two commodes. Mr. Schulke displayed pictures of maintenance free restroom facilities. 9:30 pm The City Manager said for final design, Council will need to decide queuing, Jordan Park parking and sewer connection for Chamber. Ms. Simchick said she has listened to many residents, she said she did receive a phone call from Carol Barry who signed the petition and has since requested removal of her name, and she is in favor of the project. Mr. Neglia clarified that what we are doing is redesigning the boat trailer parking from the west to the east side, he would like to cut the Chamber's parking in half, if it is to stay, and he would be in favor of one-way but there would have to be signs posted. He said it is hard to decide if 600 petition signatures are the majority of the people, there is a lot more information to get before signing a petition in front of Wal-Mart; and this is the right way for us to go. He said the only other problem he has is when the Chamber improvements get going, trucks will be going in and out of the area; and all through the months this has been going on, there is one resident that stated tearing up Main Street will make a parking lot. He said we are n h ~, Regular City Council Meeting July 9, 2008 Page Seven tearing up Main Street to make it better and the resident said people are losing businesses because we don't target tourism but we do as much as we can. He also said the person said she cried because four people lost their businesses but she should see how people are losing their homes. The resident responded from the audience and the Mayor gaveled the exchange between the two. Mr. Neglia said this is the right thing to do and good for people of Sebastian. The Mayor asked if the recommendation needed to be accepted from the CRA and then address the three issues. The City Manager said the motion could be to approve as designed by Schulke, then give guidance on three issues or wrap the three issues up into the motion and accept the Schulke design with modification to X,Y,Z. MOTION by Ms. SIMCHICK and SECOND by Mr. Neglia to accept the project as designed with modifications to the drive to head southbound, and to include the bathroom. Roll on the motion was as follows: Ayes: Simchick, Coy, Neglia Nayes: Paternoster, Wolff Motion carried 3-2. MOTION by Mr. Wolff and SECOND by Mr. Paternoster to bring back the parking behind the Chamber for a vote. Mr. Wolff said now that we know about Jordan Park, and knowing there will be sufficient parking across Main Street and not behind the Chamber, he would like to address this again. MOTION by Mr. Paternoster and SECOND by Mr. Wolff to eliminate all parking in Jordan Park. The City Attorney advised Mr. Wolff to withdraw his motion to discuss the parking because it was discussed and now there was a motion to eliminate the parking. Ms. Simchick asked if the Chamber of Commerce building was built on top of Jordan Park so the face of the park has already been changed. The City Attorney nodded yes. The City Clerk explained the entire block was the City Park in the 1930's, Candy Cane Park ran along Indian River Drive, the police station and city hall were built and the building is now the Chamber building and when she moved here, fire trucks used to pull up to fill up with water behind the building, and then Council dedicated an undeveloped portion to Colonel Jordan in 1974. Ms. Simchick clarified the question is: do we want parking or not, or do we want to go with the previous vote to have parking behind the Chamber which she would support. ai. p,~ "SFT Regular City Council Meeting July 9, 2008 Page Eight The City Manager clarified the question is do we want to go "no" parking advising that a handicapped space would be required, so he requested a motion include one handicapped space. Mr. Paternoster reminded everyone that handicapped space started the parking discussion. Mr. Paternoster amended his motion to have no parking other than handicapped accessibility. Ms. Simchick clarified the parking is going from 15 to two handicapped with the rest of the space to be landscaped and kept green. Mr. Wolff agreed to the amended motion. Roll call on the motion was as follows: Ayes: Wolff, Neglia, Paternoster Nays: Simchick, Coy Motion carried 3-2. Mayor Coy noticed the Abate group had returned back and asked Council if the proclamation could be read since they sat throughout the park discussion. Council agreed to allow her to read and present the proclamation to them. MOTION by Mr. Wolff and SECOND by Ms. Simchick to extend the meeting until 10:30 p.m. passed on a voice vote of 5-0. The Mayor read the proclamation stating July is motorcycle awareness month and presented it to Gail Heinbockel, Secretary, Abate of Florida. The Mayor asked to put their announcement, motorcycle classes, and phone number on Channel 25. The Mayor ca!!ed recess at 9:58 p.m. and reconvened the meeting at 10:11 p.m. All members were present. 08.046 B. City Council Direction to Budget Advisory Committee (City Manager Transmittal) 79 The City Manager said he wanted to receive Council direction as we move into the budget season and that basically the budget is so simple, that it is extremely hard. He said the City could: A) Continue the same millage rate, 2.9917, but we area $ 500,000 out of balance; B) Balance the budget as is at rolled back rate which is about 3.36 and some change, which is the Amendment #1 number, noting the legislature said this year we can roll back with the homestead exemption; or C) to increase services/personnel, we would have to go above the rolled back rate with a supermajority vote. He said staff is also looking at a possible continuation of the early retirement buyout program, but further staff reduction will have some organizational issues. The City Manager reminded them the maximum levy recommendation will be on the next consent agenda. a,~. ~~ 8 •. t~ ~ ' ~ ~1 Regular City Council Meeting July 9, 2008 Page Nine Mr. Neglia stated right now we are at 2.9917 and if we go to 3.3646, and asked if that wouldn't increase our services. The City Manager said no, in fact it is a tax decrease because Amendment 1 mandated decreasing taxable value by $ 25,000 and the falling market added on top of that and he will have charts on average houses to show how that will break down. Mr. Neglia asked if we go to 3.7060 we would need a supermajority vote and asked would the tax increase. The City Manager said yes the vote would be needed, but it would not increase because it would be the same amount people are paying today. Mr. Paternoster asked if we stay at 2.99 and take $250,000 from general funds, could we still keep that millage rate. The City Manager replied yes. The Mayor reminded everyone that the Citizens Budget Review Advisory Committee will meet on July 21St, and July 31St if needed. 12. PUBLIC INPUT Public Input for each individual is five minutes; however, it can be extended or terminated by a majority vote of Council members present. Ken Moskowitz, 103 Tracy Drive, Sebastian, said he is a 17-year resident, boater and would like to speak on the proposed Flagship Marina purchase. He said he had nothing to gain from the purchase and he is an acquaintance of Mr. Gilliams. The Mayor asked him if he wanted to wait until the item is discussed. Mr. Moskowitz said he would wait. The City Manager suggested a special meeting to finish the unresolved matters as the July 23~d agenda has some issues that will take some time. MOTION by Mr. Paternoster and SECOND by Ms. Simchick to carry the issues over to a special meeting on July 16t", 2008 passed with a voice vote of 5-0. The Mayor adjourned the regular meeting at 10:26 p.m The fol{owing items were not addressed and were carried to the July 16th Special IVieeting. 13. NEW BUSINESS 08.083 A. Consider Flagship Marina Offer (City Manager Transmittal, CRA Spreadsheet, s1-ss Previous Land Purchase Report, Three Appraisals [Benson, Armfield, Klein] Under Separate Cover) 08.084 B. G & R Development, LLC Airport Lease Agreement and Lease Option Agreement 91-144 (Airport Manager Transmittal, Lease Agreement, G & R Business Plan for Condominium Hangar Project at X26) 9 ~~ `~ ~ '~~ m. Regular City Council Meeting July 9, 2008 Page Ten 08.024 C. Airport - FPL Utility/ITT FAA Navigation Tower Easement (City Attorney Transmittal, 145-150 Grant of Easement w/Legal and Schematic, 2/13/08 Minutes Excerpt, Airport E-Mail) 08.085 D. First Reading of Ordinance No. 0-08-05 -Marina and Dock Facilities -Electrical and 151-168 Lighting Plans -Set Public Hearing for 8/13/08 (City Attorney Transmittal, Proposed 0-08-05, City Attorney Memo 6/9, Proposed 2008 ZTA #1, and P & Z Minutes) AN ORDINANCE OF THE CITY OF SEBASTIAN, FLORIDA, AMENDING CODE OF ORDINANCES SECTION 54-3- 11.4(1) COASTAL RESOURCE IMPACT ANALYSIS: MARINAS AND DOCK FACILITIES TO ADDRESS ELECTRICAL AND LIGHTING PLANS; PROVIDING FOR SEVERABILITY, CONFLICTS AND EFFECTIVE DATE. 08.086 E. First Reading of Ordinance No. 0-08-06 -Marina Parking Requirements -Set Public 169-202 Hearing for 8/13/08 (City Attorney Transmittal, Proposed 0-08-06, 6/19/08 P & Z Minutes, Proposed ZTA #2, P & Z Backup from 3/6/08, City Attorney Memo 2/28/08, GMD Sample LDC Provision) AN ORDINANCE OF THE CITY OF SEBASTIAN, FLORIDA, AMENDING CODE OF ORDINANCES SECTION 54-3- 15.2 PARKING SPACES REQUIRED BY USE TO ADDRESS MARINAS AND WATERFRONT RESTAURANTS; PROVIDING FOR SEVERABILITY, CONFLICTS AND EFFECTIVE DATE. 08.054 F. First Reading of Ordinance No. 0-08-07 -Specified Commercial Signage -Set 203-214 Public Hearing for 8/13/08 (Growth Management Transmittal, 0-08-07, P & Z Minutes 5/14/08 and 6/19/08) AN ORDINANCE OF THE CITY OF SEBASTIAN, FLORIDA, ENACTING TEMPORARY RELIEF MEASURES FOR SPECIFIED COMMERCIAL SIGNAGE TO ADDRESS THE CURRENT ECONOMIC DOWNTURN; PROVIDING FOR SEVERABILITY, CONFLICTS, SUNSET AND EFFECTIVE DATE. 08.087 G. Consider Offer to Compromise Fine Amount and Authorize Release of Lien in Code 215-219 Enforcement Case #07-03445 for the Amount of $5200 (City Attorney Transmittal) 14. CITY ATTORNEY MATTERS 15. CITY MANAGER MATTERS 08.088 A. Movies in Park (City Manager Transmittal, DVD on File in Clerks Office) 221 16. CITY CLERK MATTERS 17. CITY COUNCIL MATTERS Approved at the July 23'd, 2008 Regular City Council meeting. Andrea Coy, Mayor ATTEST: Sally A. Maio, MMC -City Clerk °~ ~7 10 ~~ ~ tllY OF ``` HC3ME OF PEU~P-N ISLAND CITY COUNCIL AGENDA TRANSMITTAL SUBJECT: Resolution No. R-08-11 Calling November Election AGENDA NO: ~, U q City Clerk DEPT. ORIGIN DATE SUBMITTED MEETING DATE APPROVED FO City Mana EXHIBITS: City Attorney: 7/08/08 7/23/08 Resolution R-08-11 Legal Ad Expenditure Required: Amount Budgeted: Appropriation Required: Estimate $30,000 FY 09 Not Yet Adopted N/A SUMMARY STATEMENT Provisions of the City Charter require specific actions of the City Council in regard to the general election conducted each year in the City of Sebastian. Charter Section 4.07 requires City Council to adopt a resolution stating where the election will be held, offices to be filled and questions to be decided. Section 4.07 also provides for the City Council to authorize the City Clerk to advertise the election in accordance with Florida Law. The resolution also contains a provision authorizing the Supervisor of Elections to administer the election and approves payment for costs incurred. This year as well, the Supervisor of Elections will conduct the canvassing in accordance with State Law and our Charter because the City is conducting its election in conjunction with the Federal and State elections this year. Florida Statutes 100.021 requires advertisement twice in the thirty-day period prior to the beginning of qualifying. By Charter Section 4.02, the City's qualifying period runs from August 21, 2008 through September 5, 2008 (no more than 75 nor less than 60 days prior to the election). Following adoption of this resolution, ads will run on August 1 and 15, 2008. RECOMMENDATION Motion by Council to adopt Resolution No. R-08-11 designating polling places, offices to be filled, ads to be noticed, and authorizing the Supervisor of Elections to administer the election and canvassing for the November 4, 2008 City of Sebastian General Election. ~~~ ~~ RESOLUTION NO. R-08-11 A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN .RIVER COUNTY, FLORIDA, CALLING A GENERAL ELECTION IN THE CITY OF SEBASTIAN FOR NOVEMBER 4, 2008; STATING WHERE THE ELECTION SHALL BE HELD, NAMING THE OFFICES TO BE FILLED AND QUESTIONS TO BE DECIDED IF NECESSARY; CAUSING THE NOTICE OF ELECTION .TO BE PUBLISHED IN ACCORDANCE WITH FLORIDA LAW; .DELEGATING ADMINISTRATION OF THE GENERAL ELECTION IN MATTERS RELATING TO VOTERS, VOTING METHODS, AND CANVASSING TO THE SUPERVISOR OF ELECTIONS FOR INDIAN RIVER COUNTY; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, in accordance with Section 2.03 of the Charter of the City of Sebastian, Florida, a General Election of two (2) council members on the first Tuesday following the first Monday in November of each even-numbered year and of three (3) council members in each odd-numbered'~ear shall be held; and WHEREAS, in accordance with Section 4.07 of the Charter of the City of Sebastian, Florida, the City Council in conjunction with the City Clerk shall make all necessary arrangements for all City elections and declare the results thereof, including the adoption of a resolution calling any such election, stating therein where the election shall be held, and naming the different offices to be filled, or questions to be decided, and shall cause the notice of the election to be published in accordance with Florida law; and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA as follows: Section 1. CALLING ELECTION. The City Council of the City of Sebastian, hereby calls a General Election to be held on Tuesday, November 4, 2008. Section 2. POLLING PLACES. The November 4, 2008 General Election shall be held at Indian River County Precincts 103, 104, 105, 106, 107, 109, 201, 203 and 204 with locations as designated by the Indian River County Supervisor of Elections. Section 3. OFFICES TO BE FILLED. The two (2) Council member positions expiring in November 2008, shall be filled at said General Election for two (2} year terms. Section 4. NOTICE. The City Clerk is hereby directed to cause notice of this election to be published in accordance with Florida Law. Section 5. ADMINISTRATION. City Council hereby requests that the Indian River County Supervisor of Elections administer said election in matters relating to registration of electors, voting methods and procedures, and canvassing by the Indian River County Canvassing Board as set out in Section 4.08 of the City Charter and in accordance with Florida taw, and hereby delegates the conduct of such election to said officer and further authorizes payment to the Supervisor of Elections to reimburse the costs thereof. All matters relating to candidate qualifying and reporting and election advertising will be administered by the City Clerk. Section 6. REPEAL. All Resolutions or parts of Resolutions in conflict herewith are hereby repealed. Section 7. EFFECTIVE DATE. This Resolution shall take effective immediately upon its adoption. The foregoing Resolution was moved for adoption by Councilmember The motion was seconded by Councilmember and, upon being put to a vote, the vote was as follows: Mayor Andrea B. Coy Vice Mayor Sal Neglia Councilmember AI Paternoster Councilmember Dale Simchick Councilmember Eugene Wolff The Mayor thereupon declared this Resolution duly passed and adopted this 23`d day of July, 2008. CITY OF SEBASTIAN, FLORIDA ATTEST: Sally A. Maio, MMC City Clerk Andrea B. Coy, Mayor Approved as to Form and Content for Reliance by the City of Sebastian Only: Rich Stringer, City Attorney 2 n PUBLIC NOTICE NOVEMBER 4, 2008 GENERAL ELECTION CITY OF SEBASTIAN, INDIAN RIVER COUNTY FLORIDA The City of Sebastian, Indian River County, Florida, will conduct a general municipal election on Tuesday, November 4, 2008 for the purpose of electing two (2) City Council members for terms of two (2) years. The official candidate qualifying period is August 21, through September 5, 2008 in accordance with Section 4.02(b) of the City Charter. Candidate packets are available in the Office of the City Clerk, City Hall, 1225 Main Street, Sebastian, Florida and on the City's website w~n!w.citvofsebasfiat ~ orry. CITY OF SEBASTIAN POLLING PLACES: Precinct Location 103 St. Sebastian Catholic Church, 13075 U.S. 1, Sebastian 104 VFW Post 10210, 815 Louisiana Avenue, Sebastian 105 Sebastian Elks Lodge No. 2714, 731 South Fleming Street, Sebastian 106 North Indian River County Library, 1001 Sebastian Blvd, Sebastian 107 Sebastian Elementary School, 400 Sebastian Blvd, Sebastian 109 North Indian River County Library, 1001 Sebastian Blvd, Sebastian 201 Trinity Lutheran Church, 611 Schumann Drive, Sebastian 203 Calvary Baptist Church, 123 Thunderbird Drive, Sebastian 204 Sebastian Christian Church, 190 Day Drive, Sebastian Polling Places are established by the Supervisor of Elections for Indian River County and are subject to change. The polling places shall be open from 7:00 a.m. to 7:00 p.m. Sally A. Maio, MMC City Clerk -City of Sebastian (100.021 FS) Published: Vero Beach Press Journal Legal Notices Friday, August 1, 2008 Friday, August 15, 2008 \wp-electlad 1. wpd ~R Cl7Y OF ~ _ i ~ _ - - - - -. _ _ _~, Fi(3ME C3F YELICF.i~I lSIA[VR CITY OF SEBASTIAN AGENDA TRANSMITTAL Subject: Certification of proposed Agenda No. 0~. ~~~ maximum millage rate App ved f Submittal by: City Manager Department Origin: Finance Finance Director: ~ '~~ ~. City Attorney: R City Clerk: A n r Date Submitted: July 17, 2008 For Agenda of: July 23, 2008 EXhibftS: Form DR-420, Certification of Taxable Value, Maximum Millage Rate 3.3646 Form DR-420 M-P, Maximum Millage Levy Calculation using millage rate of 3.3646 EXPENDITURE REQUIltED: AMOUNT BUDGETED: APPROPRIATION N/A N/A REQUIRED: N/A SUMMARY Pursuant to F.S.200.065 (b), each taxing authority shall advise the Property Appraiser of its proposed millage rate, of its rolled-back rate computed, and of the date, time, and place at which a public hearing will be held to consider the proposed millage rate and the tentative budget within thirty-five (35) days of certification of value. Pursuant to F.S.200.185, each municipality must calculate the maximum tax levy for 2008. If the municipality adopts a tax levy at the final hearing that exceeds the maximum tax levy, F.S.200.185 requires that the municipality will lose the half-cent sales tax distribution from the State. The FY 2009 half-cent sales tax is estimated to be $1,400,000. The proposed budget issued on July 18, 2008 is based on the millage rate of 3.3646. The revenue is based on 95% of total proposed taxes, as required by our financial policies. The State requires that no less than 95% be used for these projections. Setting the millage at 3.3646 requires a majority vote of the governing body at the final adoption. This rate will generate $470,300 more in Ad Valorem tax revenues than using the same 2.9917 millage from last year. Because of the added $25,000 Amendment 1 exemptions and reductions in property values, the rolled-back rate to produce the same revenue as the prior year would actually have been an increase to 3.7060. However, the maximum allowed by maj ority vote was limited to 3.3646 because the State required that the impact of the added $25,000 exemption be excluded from our calculations. The proposed budget is balanced with the revenues generated by the 3.3646 millage The State allows the proposed millage to be reduced between now and final adoption but it may not be increased above the proposed millage without notification by first class mail to every taxpayer (at the City's expense), which would also postpone the public hearing dates and delay final adoption of the budget until after the start of next fiscal year. RECOMMENDED ACTION Move to set maximum millage rate at 3.3646 and authorize the City Manager to execute the Form DR-420 and Form DR-420 M-P. ~' n ~ ~ FOR DOR USE ONLY , °"~ CERTIFICATION OF TAXABLE VALUE TA: Levy: DEPARTMENT OF REVENUE DR-420 R. 06/08, Rule 12DER08-18 Florida Administrative Code Effective 06108 Year 2008 County Indian River Principal Authority Taxing Authority Municipality City of Sebastian SECTION I: COMPLETED BY PROPERTY APPRAISER 1. Current year taxable value of real property for operating purposes $ 1,276,917,977 (1) 2. Current year taxable value of personal property for operating purposes $ 50,606,811 (2} 3 Current year taxable value of centrally assessed property for operating $ 50,373 (3) purposes 4 Current year gross taxable value for operating purposes $ 1,327,575,161 (4) (Line 1 plus Line 2 plus Line 3) Current year net new taxable value 5 (Add new construction, additions, rehabilitative improvements increasing assessed $ 19 749 (5) 994 value by at least 100%, annexations, and tangible personal property value in excess of , , 115% of the previous year's value. Subtract deletions.) 6. Current year adjusted taxable value (Line 4 minus Line 5) $ 1,307,580,412 (6) 7 Prior year FINAL gross taxable value $ 1,601,474,712 (7) (From prior year applicable Form DR-403 series) 8' Enter number of tax increment value worksheets (DR-420TIF) attached 2 ($} (If none, enter 0) Does the taxing authority levy a voted debt service millage or a millage voted 9. for 2 years or less under s. 9(b), Article VII, State Constitution? Yes ^ No ~ (9) (If yes, complete and attach form DR-420 VMA, Voted Millage Addendum.) 10. Information for maximum millage calculation: Current year gross taxable $ 1,507,874,221.00 (10) value for o eratin ur oses without the im act of Amendment 1 ~ Property Appraiser Certification = I certify the taxable values shown above are correct to the best of my knowledge. Z ~ Signature of Prope aiser Date y 06/24/2008 y iiGi% ~G SECTION II: COMPLETED BY TAXING AUTHORITY If this portion of the form is not completed in FULL your authority will be denied TRIM certification and possibly lose its millage levy privilege for the tax year. If any line is inapplicable, enter NA or -0-. 11. Prior year operating millage levy ,_, , $ :_ 2, 9917„ ,__ __ :per $1,000 (11) 12. Prior year ad valorem proceeds (Line 7 multiplied by Line 11) $ ~, 7~1,.~32_ ._ _,. _„_. ..., . „_ ., (12) Amount,. if any, paid or applied in prior year as a consequence of an obligation 13. measured by a dedicated increment value 224, 625+25, 874 $ Z_5_ ~ 4_ ..... _._. _. _ ` (13) (Sum of either line Line 6c or Line 7a for all DR-420T1F forms) 14. Adjusted prior year ad valorem proceeds (Line 12 minus Line 13) ._ ._ .__ . $ ' 4, 540, 633. _ (14) 15 Dedicated increment value, if any 73, 778, 701+8, 549,107 $ " 82, 327, 808 - (15) . (Sum of either Line 6b or Line 7e for all DR-420TIF forms) .. .__ _.. ._, w. _ __ .. - - .. 16. Adjusted current year taxable value (Line 6 minus Line 15) __~ $ 1,.225, 252., 604 .._ _ _ _ •(16) 17. Current year rolled-back rate (Line 14 divided by Line 16, multiplied by 1,000) _,. _. --- $ ._ 3. 7060 !per $1,000 (17) CONTINUED ON PAGE 2 U PROVISIONAL DR-420 6/10/08 R. 06/08 Danis 7 SECTION II: COMPLETED BY TAXING AUTHORITY CONTINUED FROM PAGE 1 18. Current year proposed operating millage rate $ 3.3646 per $1,000 (18) 19 Total taxes to be levied at proposed millage rate $ (Line 18 multiplied by Line 4, divided by 1,000) 4, 466, 759 (19) Check TYPE of principal authority (check one) ^ County ^ Independent Special District 20 ® Municipality ^ Water Management District (20) 21 • Check applicable taxing authority (check one) ~ Principal Authority ^ Dependent Special District ^ MSTU Water Management District Basin (21) 22. Is millage levied in more than one county? (check one) ^ Yes ®No (22) DEPENDENT SPECIAL DISTRICTS AND MSTUs: ~ STOP HERE -SIGN AND SUBMIT 23. Enter the total adjusted prior year ad valorem proceeds of the principal $ ,;.._ ~.,.._ ~ ..._ - .....,__. _.._ ~_ ..._..: authority, all dependent special districts, and MSTUs levying a millage. 4, 540, 633 -~-'~' (23) (The sum of Line 14 from all Form DR-420 forms) -~-~' -~`~ ~`- ` ~ `" "`•"`~---~-"- ~"'r`•""""°"°` 24. Current year aggregate rolled-back rate Li 2 $ ~~-w°~"~-~~"-3.7060 ~ .._.~-•~ (24) ( ne 3 divided by Line 16, multiplied by 1,000) --•-•--•--•---•••-•--••--~---~•••--••••-•-~•••--~-~ per $1,000 25. Current year aggregate rolled-back taxes $; 4, 919,994 ~~ _ (25) (Line 4 multiplied by Line 24, divided by 1,000) -- .-.n.--_ ~..~_--~___._.___._-....._dW._...._._._..., 26. Enter total of all operating ad valorem taxes proposed to be levied by the $ ~~....__._.._.•...._........r_._,_.-_,....._,.~,.._•..____-.._..,_.; 4 466 principal taxing authority, all dependent districts, and MSTUs, if an . , , 759 26 (Total of Line 19 from all DR-420 forms) 27. Current year proposed aggregate millage rate $ E _. ~.. 3 3646 ~~ ' (Line 26 divided by Line 4, multiplied by 1,000) . "•"'"•""••"""--""-~~-°-_~"."_".-`°-`."'~ per $1,000 (27) 28. Current year proposed rate as a percent change of rolled-back rate ~ -•-----~~---•-~-• •----~---~-•---•- --•-- (Line 27 divided by Line 24, minus 1, multiplied by 100) ' % ~_,_,.,_.,.....____._--,__.(_9~21aW.. (28) Date Time Place First public budget hearing !O~,Q,~~Q$ ~..... r. _,. _. _ _.. _. _....». ! ~Z„~..Q-Q..~~_~ ~ City Council CharuRbers I 225 Main St•~ Sebastian~_FL 32958-•__•_ ~____ Taxing Authority Certification I certify the millages and rates are correct to the best of my knowledge. The millages comply with the provisions of Section 200.185 and 200.071 or 200.081, F.S. W Signature of Chief Administrative Officer Date W Z Title Physical Address ~ City Manager 1225 Main Street Mailing Address Name of Contact Person 1225 Main Street Ken Killgore City, State, ZIP Phone # Fax # Sebastian, FL 32958 (772)388-8205 (772)388-8249 SEE INSTRUCTIONS ON PAGE 3 3~f + r DR-420MM-P MAXIMUM MILEAGE LEVY CALCULATION N. 06/08 Rule 12DER08-18 ~( ~~% PRELIMINARY DISCLOSURE FloridaAdminislraliveCode D E NA Rl-h1 E N-~ Etfectiveos~os oi= IzEVENUE For municipal governments, counties, and special districts Year County 2008 Principal Authority Taxing Authority City of Sebastian 1 • Is your taxing authority a municipality or independent special district that has Yes ^ No Q" (1) levied ad valorem taxes for less than 5 years? If Yes, STOP HERE. Sign on page 2 and submit. You are not subject to a millage limit in FY2008-09. 2. Current ear gross taxable value from Form DR-420, Line 4 $ 1,327,575,161 (2) 3. Current ear rolled-back rate from Form DR-420, Line 17 $ 3.7060 per $1,000 (3) Does rior ear mills a exceed majorit -vote rate? 4• Is your taxing authority a municipality or independent special district that had Yes ^ No levied ad valorem taxes for less than 5 years in 2007 and was not subject to a (4) millage limit in FY2007-2008? If yes, go to line 16. If no, continue to line 5. 5. In 2007, was your taxing authority part of a group of a principal authority and its Yes ^ No dependent special districts and MSTUs which levied taxes within the majority vote (5) rate, but had at least one member adopt a higher rate? If yes, go to line 16. If no, continue to line 6. 6. Prior ear o eratin mills e lev from Form DR-420, Line 11 $ 2.9917 per $1,000 (6) 7. Prior ear rolled-back rate from 2007 Form DR-420, Line 15 $ 3.2121 per $1,000 (7) 8' Prior year percentage of rolled-back rate allowed to be levied by a majority vote from 2007 Form DR-420 C, Line 5; Form DR-420 M, Line 6; or Form DR-420 I, 97 % (8) Line 6 Prior year maximum millage with a majority vote (Line 7 multiplied by the $ 3.1157 per $1,000 (9) 9. ercenta a in Line 8) (Exam le: 5.3927 x 95% = 5.1231) IF LINE 9 IS EQUAL TO OR GREATER THAN LINE 6, GO TO LINE 16. IF NOT, CONTINUE TO LINE 10. Recalculate rolled-back rate based on rior ear ma'orit -vote mills a rate 10. Prior ear final ross taxable value from Form DR-420, Line 7 $ n/a (10) 11. Prior year ad valorem proceeds with majority vote (multiply Line 9 by Line 10 and $ n/a (11) divide b 1,000) 12. Amount, if any, paid or applied in prior year because of an obligation measured by $ n/a (12) a dedicated increment value from Form DR-420, Line 13 Adjusted prior year ad valorem proceeds with majority vote (Line $ n/a (13) 13. 11 minus Line 12 14. Adjusted current ear taxable value from Form DR-420, Line 16 $ n/a (14) Adjusted current year rolled-back rate (Line 13 $ n/a per $1,000 (15) 15. divided b Line 14, multiplied b 1,000) Calculate maximum mills a lev for 2008 16. Rolled-back rate to be used for maximum millage levy calculation (Enter $ 3.7060 per $1,000 (16) Line 15 if calculated, or Line 3 if Line 15 is not calculated) 17. Adjustment for growth in per capita Florida personal income 1.0415 (17) 18. Rolled-back rate adjusted for change in per capita Florida personal income $ 3.8598 per $1,000 (18) (Line 16 multiplied by Line 17) 19. Estimated current year gross taxable value for operating purposes without the impact of Amendment 1 from Form DR-420, Line 10 $ 1,507,874,221 (19) 20. Current year adjustments to taxable value from Form DR-420 (Line 5, DR-420 plus Line 15, Form DR-420) $ 102,322,557 (20) CONTINUED ON PAGE 2 DR-420 MM•P N. O6/D8 Page 2 i 3~ 21 Estimated current year adjusted taxable value without Amendment 1 impacts $ 1,405,551,664 (21) (Line 19 minus Line 20). 22. Adjusted current year taxable value from Form DR-420, Line 16 $ 1,225,252,604 (22) 23. Percentage adjustment to majority vote rolled-back rate for impact of Amendment 87.17 ( } 23 1 (Line 22 divided by Line 21, multiplied by 100) % 24 Majority vote maximum millage rate allowed (Line 18 multiplied by the percentage on $ 3.3646 er $1,000 p 24 ( ) Line 23. Example: 4.6718 x 93.12% = 4.3504) 25. Two-thirds vote maximum millage rate allowed (multiply Line 18 by 1.10) $ 4.2458 per $1,000 (25) 26 Current year proposed millage rate: must equal rate entered on Form DR-420, $ 2.8917 per $1,000 (26) Line 18 27. Current year proposed taxes (multiply Line 26 by Line 2, divided by 1,000) $ 3,971,707 (27) mum vote re wired to lev ro osed milla e: Check one (28) 28. Min i , / L~3" a. Majority vote of the governing body: Enter millage rate from Line 24 on Line 29. ^ b. Two-thirds vote of governing body: Enter millage rate from Line 26 on Line 29. ^ c. Unanimous vote of the governing body or 3/4 vote if nine members or more: Enter millage rate from Line 26 on Line 29. ^ d. Referendum: Enter millage rate from Line 26 on Line 29. 29. The selection on Line 28 allows a maximum millage rate of: $ 3.3646 per $1,000 (29) (Enter rate indicated by choice on Line 28) 30. Total taxes levied at the maximum millage rate:. $ 4,466,759 (30) Line 29 multi lied b Line 2, divided b 1 000 DEPENDENT SPECIAL DISTRICTS AND MSTUs: STOP HERE -SIGN AND SUBMIT Total Current Year Taxes Levied 31. Enter the current year proposed taxes of all dependent special districts & MSTUs levying a millage (The sum of all Lines 27 from each district's Form DR-420 MM- $ n/a (31) P) 32. Total current year proposed taxes (Line 27 plus Line 31) $ 3,971,707 (32) Total Maximum Taxes 33. Enter the taxes at the maximum millage of all dependent special districts & MSTUs levying a millage (The sum of all Lines 30 from each district's Form DR- $ n/a (33) 420 MM-P 34. Total taxes at maximum millage (Line 30 plus line 33} $ 4,466,759 (34) Total Maximum Versus Total Taxes Levied 35. Are total current year proposed taxes on Line 32 equal to or less than total taxes at proposed maximum millage on Line 34? (Check one) ves No ^ (35) Complete and submit this Form DR-420MM-P, Maximum Millage Levy Calculation -Preliminary Disclosure, to your count ro ert a raiser with Form DR-420, Certification of Com liance. Taxing Authority Certification I certify the millages and rates are correct to the best of my knowledge. The millages comply with the provisions of Section 200.185 and 200.071 or 200.081, F.S. Signature of Chief Administrative Officer Date W W = Title Physical Address Z ~? City Manager 1225 Main Street Mailing Address Name of Contact Person 1225 Main Street Ken Killgore City, State, Zip Phone # Fax # Sebastian, FL 32958 (772)388-8205 (772)388-8249 stt Nvs I ttuV i iurva un rH~t s QTYOf .~ -- _- HOME OE PELICAN ISLAND of Subject: Approving aSix-Year Capital Improvement Program for. Fiscal Year 2009- 2014 Submittal by: City Manager ~, City Manager its: • Proposed Six-Year C EXPENDITURE REQUIRED: N/A r'lorida Agenda No. ~~~Q~(~ Department Origin: Finance City Attorney: City Clerk: Date Submitted: July 17, 2008 For Agenda of: July 23, 2008 t Pro AMOUNT BUDGETED: N/A for Fiscal Year 2009-2014 APPROPRIATION REQUIRED: N/A SUMMARY Along with- the adoption of the City's Operating Budget for FY 2008-2009, the City Manager in coordination with the Finance Department and other Departments/Divisions prepared aSix-Year Capital Improvement Program for FY 2009-2014. The enclosed package reflects some changes made after the CIP workshop with the Planning Board. The changes include the elimination of various "pocket-parks" and increasing the funding for u~nprovements to Schumann Park from $80,000 to $195,000. RECOMMENDATION Move to approve the Six-Year Capital Improvement Program for Fiscal Year 2009-2014. ~a 37 . 3$! RESOLUTION NO. R-08- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA ADOPTING A SIX-YEAR CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEARS ENDING 2009-2014; PROVIDING REPEAL OF RESOLUTIONS OR PARTS OF RESOLUTIONS IN CONFLICT HEREWITH; PROVIDING FOR SEVERABILITY AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Sebastian, Indian River County, Florida finds that it is in the best interest of its citizens and taxpayers to provide for financial planning; and WHEREAS, a detailed capital budget is necessary for the proper annual operation of the City and its desired capital program; WHEREAS, the Six-Year Capital Improvement Program has been reviewed by both the City Council and the City Planning Zoning Commission; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA as follows: Section 1. The Six-Year Capital Improvement Program for Fiscal Year 2009-2014 for the City of Sebastian is attached hereto. Section 2. All Resolutions or parts of Resolutions in conflict herewith are hereby repealed. Section 3. This Resolution shall take effect immediately upon its adoption. The foregoing Resolution was moved for adoption by Councilmember The motion was seconded by Councilmember and, upon being put into a vote, the vote was as follows: Mayor Andrea B. Coy Vice-Mayor Sal Neglia Councilmember Al Paternoster Councilmember Dale I. Simchick Councilmember Eugene Wolff The Mayor thereupon declared this Resolution duly passed and adopted this 23rd day of July, 2008 CITY OF SEBASTIAN, FLORIDA By: Andrea B. Coy, Mayor ATTEST: Sally A. Maio, MMC City Clerk Approved as to form and legality for the reliance by the City of Sebastian only: Rich Stringer, City Attorney ~~ au CITY OF SEBASTIAN, FLORIDA (:CTI(C~F :~~ CITY MANAGER'S RECOMMENDED CAPITAL IMPROVEMENT PROGRAM FY 2008/09 T~IR®UGH ~'Y 201/14 CITY MANAGER - AL MINNER July 17, 2008 ~~~ HOME OF PELICAN ISLAND CITY OF SEBASTIAN, FLORIDA CAPITAL IMPROVEMENT PROGRAM FISCAL YEAR 2009-14 CAPITAL IMPROVEMENT PROGRAM City of Sebastian's adopted financial policies requires the City to coordinate the development of the Capital Improvement Program with the development of the strategic plan and operating budget, as well as ensuring compliance with the Comprehensive Plan Capital Improvement Element. Operating expenditures and revenues associated with new capital improvements will be projected and included in the Capital Improvement Program Five-Year Forecast. The Capital Improvement Program is updated and approved by the City Council annually and encompasses a period of six years. What are Capital Improvements? Capital improvements include streets, buildings, building improvements, new parks, park expansions/improvements, airport runways, infrastructure improvements, and major, one-time acquisitions of equipment. Projects in the Capital Improvement Program generally cost more than $50,000 and last at least five years. Policies Used in Developing the Capital Improvement Program All capital projects submitted fora approval must be justified in terms of how the project supports the achievement of the City's .Strategic Priorities. Projects are prioritized and approved based on the relevancy of the project to the City's Strategic Plan and the impact on the end stakeholder(s). 1. The City shall adopt an annual Capital Budget based on the Capital Improvement Program. Future capital improvement expenditures necessitated by changes in population, real estate development, or in economic base will be calculated and included in the capital improvement budget projections. 2. The originating department of the capital improvement project will identify the estimated costs and funding sources for each capital project proposal before it is submitted to the City Council for approval. 3. The City shall make all capital improvements in accordance with an adopted Capital Improvement Program budget. 4. The City will determine and use the most prudent financial methods for acquisition of capital improvement projects based upon market conditions at the time of acquisition. Following is a six-year Capital Improvement Program (CIP) Project Schedule for each requesting deparhnentldivision. In addition to the Airport Fund (AP), the CIP also includes projects funded by the Local Option Gas Tax (LOGY), Discretionary Sales Tax (DST), Recreation Impact Fee (RIF), developer contribution, debt financing, as well as State and Federal Grants. This year, we have also included the Riverfront CRA. The CIP is intended to be a complete listing of projects needed for replacement or improvement of the City's major equipment, facilities, roadways, and structures. A,].though, potential funding has been identified, changes may be made in conjunction with alternative sources as they become available or adjustments become necessary due to reductions in projected revenues. The timing of projects identified may also be altered from year to year to meet changing circumstances. Ufa , CITY OF SEBASTIAN, FLORIDA CAPITAL IMPROVEMENT PROGRAM FISCAL YEAR 2009-14 .s List of Projects Fl' 2008-09 FI' 2009-10 FI' 2010-11 FY 2011-12 Fl' 2012-13 TI' 2013-14 Total Police Department - Police Vehicle Replacement $ 385,000 $ 385,000 $ 385,000 $ 385,000 $ 385,000 $ 385,000 $ 2,310,000 Parking Lot Expansion - - 45,000 - - - 45,000 Parks & Recreation Barber Street Baseball Field Lights - - 275,000 - - - 275,000 Lib Station for Riverview Park - - 100,000 - - - 100,000 Schumann Park 175,000 - - - - - 175,000 Stormwater 1/4 Round Swale Rehab 350,000 350,000 350,000 350,000 350,000 350,000 2,100,000 Potomac Road Crossing Project 125 000 - - Road Crossings/Side Yazd Pipes , - - - - 250,000 - 250,000 - 250,000 125,000 750 000 Public Works , Schumann & Barber Intersection 1,500,000 - - - - - 1,500,000 Powerline Road North - 1,000,000 - - - - 1,000,000 Street Repaving - 50,000 75,000 125,000 125,000 125,000 500,000 Sidewalk Repairs - - 25,000 25,000 25,000 25,000 100,000 Sidewalk/Bike Paths Construction - - - 150,000 150,000 150,000 450 000 Golf Course , New Clubhouse - - - - 1,200,000 - 1,200,000 Airport Construct Hangers 1,450,000 1,150,000 1,400,000 - - - 4,000,000 Master Plan Update - - 300,000 - - - 300,000 Construct Taxiway "C" - - - 2,325,000 - - 2,325,000 Prof.Services T/W "C" - - - 157,894 - - 157,894 Construct Access Road - - - 800,000 - - 800,000 Cemetery Trust Fund Realign Road in Cemetery 50 000 - - , - - - 50,000 Total ~~ ~ ~~~ ~ ~ ~~ ' ~/3 CITY OF SEBASTIAN, FLORIDA CAPITAL IMPROVEMENT PROGRAM FISCAL YEAR 2009-14 FY 2008-09 FY 2009-10 FY 2010-11 FY 2011-12 FY 2012-13 FY 2013-14 Total Grouped by Department Police Department Public Works Department Roads and Sidewalks Parks & Recreation Stormwater Golf Course Airport Cemetery Trust Fund Total by Departments Grouped by Function Public Safety Transportation Parks & Recreation Physical Environment $ 385,000 $ 385,000 $ 430,000 $ 385,000 $ 385,000 $ 385,000 $ 2,355,000 1,500,000 1,050,000 100,000 300,000 300,000 300,000 3,550,000 175,000 - 375,000 - - - 550,000 475,000 350,000 350,000 600,000 600,000 600,000 2,975,000 - - - - 1,200,000 - 1,200,000 1,450,000 1,150,000 1,700,000 3,282,894 - - 7,582,894 50,000 - - - - - 50,000 1 111 111 • Itl . •• ~• 111 111 385,000 385,000 430,000 385,000 385,000 385,000 2,355,000 3,000,000 2,200,000 1,800,000 3,582,894 300,000 300,000 11,182,894 175,000 - 375,000 - 1,200,000 - 1,750,000 475,000 350,000 350,000 600,000 600,000 600,000 2,975,000 Total by Functions 1 111 1 1 • 111 : • ~ 111 111 Grouped by Funding Source DST $ 2,235,000 $ 1,735,000 $ 1,055,000 $ 1,135,000 $ 1,135,000 $ 1,135,000 $ 8,430,000 LOGT - 50,000 100,000 150,000 150,000 150,000 600,000 Recreation Impact Fees 175,000 - 100,000 - - - 275,000 Stormwater Fund 125,000 - - - - - 125,000 Airport Operating Revenues 290,000 230,000 295,000 201,447 - - 1,016,447 Cemetery Trust 50,000 - - - - - 50,000 G:an±s 1,160,000 920,000 1,405,000 3,081,447 - - 6,56b,447 Golf - - - - 1,200,000 - 1,200,000 Riverliont CRA - _ _ _ _ _ - Total Funding Sources Y"7 / 4,035,000 2,935,000 2,955,000 4,567,894 2,485,000 1,285,000 18,262,894 3 CITY OF SEBASTIAN, FLORIDA CAPITAL IMPROVEMENT PROGRAM FISCAL YEAR 2009-14 Local Recreation Option Impact Stormwater Cemetery Gas Tag DST Fees Fund Airport Grants Trust Golf Total FISCAL YEAR 200812009 Police Department Police Vehicle Replacement $ 385,000 $ 385,000 Parks & Recreation Schumann Park $ 175,000 $ 175,000 5tormwater 1/4 Round Swale Rehab $ 350,000 $ 350,000 Public Works SchumannBazber Intersection $ 1,500,000 $ 1,500,000 Potomac Road Crossing $ 125,000 $ 125,000 Airport Construct Hangers $ 290,000 $ 1,160,000 $ 1,450,000 Cemetery Trust Fund Realign Road in Cemetery $ 50,000 $ 50,000 Total FY 2008/2009 i ~ i ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ 4 ~/~ `~' ~ CITY OF SEBASTIAN, FLORIDA CAPITAL IMPROVEMENT PROGRAM FISCAL YEAR 2009-14 Local Recreation Option Impact Stormwater Cemetery Gas Taa .DST Fees Fund Airport Grants Trust Golf Total FISCAL YEAR 2009/2010 Police Department Police Vehicle Replacement Stormwater 114 Round Swale Rehab Public Works Street Repaving Powerline Road North Airport Construct Hangers Total FY 2009!2010 n $ 3as,ooo $ 3ss,ooo $ 350,000 $ 350,000 $ 50,000 $ 50,000 $ 1,000,000 $ 1,000,000 $ 230,000 $ 920,000 $ 1,150,000 ~ ~ 5 CITY OF SEBASTIAN, FLORIDA CAPITAL IMPROVEMENT PROGRAM FISCAL YEAR 2009-14 Local Recreation Option Impact Stormwater Cemetery Gas Tas DST Fees Fund ort Grants Trust Golf Total FISCAL YEAR 2010!2011 Police Department 1 Police Vehicle Replacement $ 385,000 Parking Lot Expansion $ 45,000 Parks & Recreation Bazber Street Lights $ 275,000 Lift Station -Riverview Park $ 100,000 Stormwater ] 1/4 Round Swale Rehab $ 350,000 Public Works Sidewalk Repairs $ 25,000 Street Repaving $ 75,000 Airport Construct Hangers Master Plan Update Total FY 2010/2011 ~ i ~ ~ ~ ~ ~ ~ ~ 6 $ 280,000 $ 1,120,000 $ 15,000 $ 285,000 $ 385,000 $ 45,000 $ 275,000 $ 100,000 $ 350,000 $ 25,000 $ 7s,ooo $ 1,400,000 $ 300,000 ~ ~/ CITY OF SEBASTIAN, FLORIDA CAPITAL IMPROVEMENT PROGRAM FISCAL YEAR 2009-14 Local Recreation Option Impact Stormwater Cemetery Gas Tas DST Fees Fund ort Grants Trust Golf Total FISCAL YEAR 201ll2012 Police Department Police Vehicle Replacement Stormwater ] 1/4 Round Swale Rehab Road Crossing/Side Yard Piping Public Works Sidewalk Repairs Street Repaving SidewalkBike Path Construction Airport Construct Taxiway "C" Professional Services T/W "C" Conshvct Access Road Total FY 201U2012 $ 385,000 $ 385,000 $ 350,000 $ 350,000 $ 250,000 $ 250,000 $ 25,000 $ 25,000 $ 125,000 $ 125,000 $ lso,ooo $ lso,ooo $ 37,500 $ 2,287,500 $ 2,325,000 $ 3,947 $ 153,947 $ 157,894 $ 160,000 $ 640,000 $ 800,000 111 1 1 ~ 7 CITY OF SEBASTIAN, FLORIDA CAPITAL IMPROVEMENT PROGRAM FISCAL YEAR 2009-14 Local Recreation Option Impact Stormwater Cemetery Gas Tax DST Fees Fund ort Grants Trust Golf Total FISCAL YEAR 2012/2013 Police Deparhnent 1 Police Vehicle Replacement Stormwater ] 1/4 Round Swale Rehab Road Crossing/Side Yard Piping Public Works Sidewalk/Bike Path ~ Construction Sidewalk Repairs Street Repaving Club House Total FY 2012/2013 $ 385,000 $ 385,000 $ 350,000 $ 350,000 $ zso,ooo $ zso,ooa $ 150,000 $ 150,000 $ 25,000 $ 25,000 $ 125,000 $ 125,000 $ 1,200,000 $ 1,2oa,ooo g ~9 CITY OF SEBASTIAN, FLORIDA CAPITAL IMPROVEMENT PROGRAM FISCAL YEAR 2009-14 Local Recreation Option Impact Stormwater Cemetery Gas Taz DST Fees Fund ort Grants Trust Golf Total FISCAL YEAR 2013/2014 Police Department Police Vehicle Replacement Stormwater ] 1/4 Round Swale Rehab Road Crossing/Side Yard Piping Publie Works Street Repaving Sidewalk Repairs SidewalkBike Path ~ Construction Total FY 2013/2014 Grand Total jC $ 38s,000 $ 385,000 $ 350,000 $ 350,000 $ 2s0,000 $ 250,000 $ 125,000 $ 125,000 $ 25,000 $ 25,000 $ Iso,ooo $ Iso,ooo i~~ ~ ~ ~ ~ ~~ 9 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2009-2014 SUMMARY OF CAPITAL IMPROVEMENT PROJECTS POLICE DEPARTMENT Project Name FY 2008-09 FY 2009-10 FY 2010-11 FY 2011-12 FY 2012-13 FY 2013-14 Total Police Vehicle Replacement $385,000 $385,000 $385,000 $385,000 $385,000 $385,000 $ 2,310,000 Parking Lot Expansion 0 0 45,000 0 0 0 45,000 ~ - ~ • ~ ~ - ~ • • $ 385,000 $ 385,000 $ 430,000 $ 385,000 $ 385,000 $ 385,000 $ 2,355,000 '~ 10 5l CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2009-2014 CAPITAL IMPROVEMENT PROJECT DETAIL POLICE DEPARTMENT Project Name: Funding Source: Justification: Project Costs: FY 08-09 $38s,000 Police Vehicle Replacement Project Description: DST Police vehicle replacement plan. FY 08/09 -replace 10 high mileage, high maintenance vehicles from 2003 and 2004. FY 09/10 -replace 10 high mileage, high maintenance vehicles from 200s. FY 10/11 -replace 10 high mileage, high maintenance vehicles from 2006. FY 11/12 -replace 10 high mileage, high maintenance vehicles from 2007and 2008. FY 12/13 -replace 10 high mileage, high maintenance vehicles from 2007and 2008. FY 13/14 -replace 10 high mileage, high maintenance vehicles from 2008 and 2009. The price of a new police vehicle is estimated to be $38,s00. Project FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 Total $38s,000 $385,000 $38s,000 $38s,000 $385,000 $2,310,000 Operating Impact: ~$2s,ooo~ ~$zs,ooo~ ~$2s,ooo~ ~$2s,ooo~ ~$2s,ooo~ ~$2s,ooo~ ~$lso,ooo~ Project Name: Funding Source: Justification: Project Costs: FY 08-09 $0 Parkin Lot Ex ansion Project Descri tion: DST Provide Farkin Behind the Police Station This will add about eleven spaces and extend out from the current parking area by about thirty feet. Project FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 Total $0 $4s,000 $0 $0 $0 $45,000 $0 $0 $0 $0 $0 $0 Operating Impact: $0 502. 11 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2009-2014 SUMMARY OF CAPITAL IMPROVEMENT PROJECTS PUBLIC WORKS DEPARTMENT Project Name FY 2008-09 FY 2009-10 FY 2010-11 FY 2011-12 FY 2012-13 FY 2013-14 Total Street Repaving $ - $ 50,000 $ 75,000 $ 125,000 $ 125,000 $ 125,000 $ 500,000 Schumann & Barber Intersection 1,500,000 - - - - - 1,500,000 Powerline Road North - 1,000,000 - - - - 1,000,000 Sidewalk/Bike Paths Construction - - - 150,000 150,000 150,000 450,000 Sidewalk Repairs - - 25,000 25,000 25,000 25,000 100,000 ~~ • • • . $1,500,000 $1,OS0,000 $ 100,000 $ 300,000 $ 300,000 $ 300,000 $3,SSO,000 Barber Street Field Lighting $ - $ - $ 275,000 $ - $ - $ - $ 275,000 Lift Station -Riverview Park - 100,000 - - - 100,000 Schumann Park Raquetball/Basketball 175,000 - - - - - 175,000 I~ .. .. $ 175,000 $ - $ 375,000 $ - $ - $ $ SSO,000 Potomac Road Crossing $ 125,000 $ - $ - $ - $ - $ - $ 125,000 1/4 Round Swale Rehab 350,000 350,000 350,000 350,000 350,000 350,000 2,100,000 Road Crossings/Side Yard Pipes - - - 250,000 250,000 250,000 750,000 Division Total ~ 11 1 1 1 1 1 1 1 1 1 1 1 11 1 ', . 1 1 1 1 1 '. . 1 1 1 1 1 : 1 1 1 1 53 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2009-2014 CAPITAL IMPROVEMENT PROJECT DETAIL Project Name: Funding Source: Street Paving Project Descri tion: Local Option Gas Tax Annual street paving program Justification: Project Costs: FY 08-09 FY 09-10 $0 $50,000 Operating Impact: $0 $0 Project FY 10-I1 FY 11-12 FY 12-13 FY 13-14 Total $75,000 $125,000 $125,000 $125,000 $500,000 $0 $0 $0 $0 $0 Proj ect Name: Funding Source: Schumann & Barber Intersection Project Descri tion: Indian River County 50% Justification: Project Costs: Project FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 Total $1,500,000 $0 $0 $0 $0 $0 $1,500,000 Operating Impact: $0 $0 $0 $0 $0 $0 $0 Project Name: Funding Source: Justification: Power Line Road Project Descri tion: Developer Contribution $164,000 Design and construct approximately 1/2 mile of two-lane paved road DST $836,000 from the current end point of the paved Powerline North road at the Ashbury project entrance southward to its connection with Sebastia Boulevard (CR-512). This project is along-planned connection between Main Street and CR-512 that tivill enhance traffic flow between CR-512 and the northern sector of the City that includes Main Street, the City Hall Complex, US Post Office, and other significant destinarions. rro~ect ~.osis: FY 08-09 FY 09-10 $0 $1,000,000 Operating Impact: $0 $0 5~ Project FY 10-11 FY 11-12 FY 12-13 FY 13-14 Total $0 $0 $0 $0 $1,000,000 $0 $0 $0 $0 $0 13 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2009-2014 CAPITAL IMPROVEMENT PROJECT DETAIL P Project Name: Funding Source: Justification: Sidewalk/Bike ath Project Descri tion: Local Option Gas Tax Sidewalk/Bikepath Program The roadway system within the City is predominantly characterized by two-lane asphalt-paved streets with stormwater swales on each side but with few sidewalks /bikeways. Adding sidewalks /bike paths on alt least one side of major streets will increase traffic safety and enhance mobility for pedstrians and bike-riders. Project Costs: Project FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 Total $0 $0 $0 $150,000 $150,000 $150,000 $450,000 Operating Impact: $0 $0 $0 $0 $0 $0 $0 Project Name: Funding Source: Sidewallc Re airs Project Descri tion: Local O tion Gas Tax Annual sidewalk r airs ro am Justification: Repairs of sidewalks. Project Costs: Project FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 Total $0 $0 $25,000 $25,000 $25,000 $25,000 $100,000 Operating Impact: $0 $0 $0 $0 $0 $0 $0 Project Name: B.S.S.C. Baseball Funding Source: DST Justification: all frames and light fixtures on all four fields Project Costs: FY 08-09 $0 Operating Impact: $0 anent light fixtures are old and rusty and will become a safety hazard if not replaced Project FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 Total $0 $275,000 $0 $0 $0 $275,000 $0 $0 $0 $0 $0 $0 14 ~~ CITY OF SEBASTIAN, FLORIDA #REF! CAPITAL IMPROVEMENT PROJECT DETAIL Lift Station for Project Name: Riverview Park Funding Source: Recreation Impact Fees Install new lift station for main Justification: ITo get away from current septic system that handles waste. Project Costs: Project FY 08-09 FY 09-10 FY 10-11 FY 11=12 FY 12-13 FY 13-14 Total $0 $0 $100,000 $0 $0 $0 $100,000 Operating Impact: $0 $0 $2,000 $0 $0 $0 $2,000 Project Name: Schumann park Project Descri tion: Funding Source: Recreational Irri act Fees Construct 2 new tennis courts and a basketball court at Schumann Justification: (These amenities have been suggested for the Park Project Costs: FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 $175,000 $0 $0 $0 $0 $0 Operating Impact: $0 $0 $0 $0 $0 $0 Project Total $175,000 $0 Project Name: Funding Source: Justification: Project Costs• Potomac Road Crossin Project Descri tion: Stormwater Fund Pi e under Roseland Road and related draina e work. This will involve placing pipe under Roseland Road and drainage work in the surrounding area. J Project FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 Total $125,000 $0 $0 $0 $0 $0 $125,000 Operating Impact: $0 $0 $0 $0 $0 $0 $0 /~ 15 CITY OF SEBASTIAN, FLORIDA #REF! CAPITAL IMPROVEMENT PROJECT DETAIL P T Project Name: Funding SourcE Justification: 1/4 round Swale Rehab Project Descri tion: Stormwater Utility Fund 1/4 round annual swale rehabilitation project This will allow the city to upgrade the current Swale system to allow for better drainage and keep the residents from allowing the grass to become overgrown and block the flow of water in the Swale. Project Costs: Project FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 Total $350,000 $350,000 $350,000 $350,000 $350,000 $350,000 $2,100,000 Operating Impact: $0 $0 $0 $0 $0 $0 $0 Project Name: Funding SourcE Justification: Side Yard Ditch Project Descri tion: Stormwater This will allow stormwater to i e side and ditches as needed in This will allow for reduced maintenance on side yard ditches as no mowing will be required thereby reducing the cost of the citys mowing contractor. Project Costs: FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 $0 $0 $0 $250,000 $250,000 $250,000 Operating Impact: $0 $0 $0 $0 $0 $0 16 Project Total $750,000 $0 J~ CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2009-2014 SUMMARY OF CAPITAL IMPROVEMENT PROJECTS GOLF COURSE Project Description FY 2008-09 FY 2009-10 FY 2010-11 FY 2011-12 FY 2012-13 FY 2013-14 Total New Clubhouse $ - $ - $ - $ - $1,200,000 $ - $ 1,200,000 ~ ~'' ' ' $ - $ - $ - $ - $1,200,000 $ - $ 1,200,000 5~ 17 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2009-2014 CAPITAL IMPROVEMENT PROJECT DETAIL GOLF COURSE Project Name: Funding Source: Justification: New Club House Project Description: Golf Debt The estimated amount of $1,200,000 includes engineering plans, removal of existing building, the temporary facility, and all aspects o new construction. Project Costs: FY 08-09 $0 Operating Impact: $0 Project FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 Total $0 $0 $0 $1,200,000 $0 $1,200,000 $0 $0 $0 $0 $0 $0 '° 5y The cost of renovating existing golf shop, offices and restrooms and adding additional 1600 square to the existing building is not cost effective due to several reasons including plumbing and elect issues, frame construction and evidence of temutes and air conditioning issues. Staff recommends project to construct a new club house be considered for after the Golf Course Bonds are paid off. CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2009-2014 SUMMARY OF CAPITAL IMPROVEMENT PROJECTS AIRPORT Project Description FY 2008-09 FY 2009-10 FY 2010-11 FY 2011-12 FY 2012-13 FY 2013-14 Total Construct Hangers 1,450,000 1,150,000 1,400,000 - - - 4,000,000 Master Plan Update - - 300,000 - - - 300,000 Construct Taxiway "C" - - - 2,325,000 - - 2,325,000 Prof. Services T/W "C" - - - 157,894 - - 157,894 Construct Access Road - - - 800,000 - - 800,000 ~ - ~... - ~ ~ . $1,450,000 $1,150,000 $1,700,000 $3,282,894 $ - $ - $ 7,582,894 ~, ~~ 19 ~' Project Name: Funding Source• Justification: Construct Han ars Project Descri tion: FDOT $1,160,000 Airport Match $290,000 Build additional hangar on east side of airfield. Additonal aviation facility required for anticipated growth. Project Costs: Project FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 Total $1,450,000 $0 $0 $0 $0 $0 $1,450,000 Operating Impact: $0 $0 $0 $0 $0 $0 $0 Project Name: Funding Source: Justification: Project Costs: FY 08-09 $0 Construct Han ars Project Descri tion: FDOT $920,000 Contribution $230,000 Build additional hangar on east side of airfield. Additonal aviation facility required for anticipated growth. Operating Impact: $0 Project FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 Total $1,150,000 $0 $0 $0 $0 $1,150,000 $0 $0 $0 $0 $0 $0 20 C~ Project Name: Funding Source: Justification: Construct Han ars Project Descri tion: FDOT $1,120,000 Contribution $280,000 Build additional hangar on east side of airfield. Additonal aviation facility required for anticipated growth. Project Costs: Project FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 Total $0 $0 $1,400,000 $0 $0 $0 $1,400,000 Operating Impact: $0 $0 $0 $0 $0 $0 $0 Project Name: Funding Source: Justification: Master Plan U date Project Descri tion: FAA $285,000 Airport Match $15,000 Master Plan Update Last master plan completed in 2002 with update completed in 2008. Numerous infrastructure require periodic master plan updating. Project Costs: FY 08-09 FY 09-10 $0 $0 Operating Impact: $0 $0 ~~ FY 10-11 FY 11-12 $300,000 $0 $0 $0 21 Project FY 12-13 FY 13-14 Total $0 $0 $300,000 $0 $0 $0 Project Name: Funding Source: Justification: Construct Taxiwa "C" Pro' ect Descri tion: FAA $2,250,000 Taxiway "C" construction paralleling runway 4/22 FDOT $37,500 Airport Match $37,500 Inczeased traffic requires parallel taxiway to enhance safety separation. Project Costs: Project FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 Total $0 $0 $0 $2,325,000 $0 $0 $2,325,000 Operating Impact: $0 $0 $0 $0 $0 $0 $0 Project Name: Funding Source: Justification Prof. Services Taxiwa "C" Project Descri tion: FAA $150,000 Engineering services for taxiway "C" construction. FDOT $3,947 Airport Match $3,947 and engineering services required for taxiway "C" project. Project Costs: Project FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 Total $0 $0 $0 $157,894 $0 $0 $157,894 Operating Impact: $0 $0 $0 $0 $0 $0 $0 22 ~0 -3 Project Name: Funding. Source Justification: Construct Access Road Project Descri tion: FDOT $640,000 Airport Match $160,000 Construct access road on west side of field. Project Costs: FY 08-09 FY 09-10 FY 10-11 FY 11-12 $0 $0 $0 $800,000 Operating Impact: $0 $0 $0 $0 23 ~~ L~ Access road necessary to develop north infield and industrial park. Project FY 12-13 FY 13-14 Total $0 $0 $800,000 $0 $0 $0 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2009-2014 SUMMARY OF CAPITAL IMPROVEMENT PROJECTS RIVERFRONT CRA Project Description FY 2008-09 FY 2009-10 FY 2010-11 FY 2011-12 FY 2012-13 FY 2013-14 Total Indian River/Main St. - - _ _ _ _ _ Department Total ~. ~ y CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2009-2014 CAPITAL IMPROVEMENT PROJECT DETAIL RIVERFRONT CRA Project Name: Funding Source: Justification: Project Costs: Indian River Drive/Main Street Project Description: Riverfront CRA This will increase the available funding for the Indian River Drive/Main Street Project. itional funding needed to complete the project. FY 08-09 FY 09-10 $400,000 $480,439 Operating Impact: $0 ~O~ $0 FY 10-11 $0 $0 FY 11-12 FY 12-13 $0 $0 $0 $0 25 Project FY 13-14 Total $0 $880,439 $0 $0 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2009-2014 SUMMARY OF CAPITAL IMPROVEMENT PROJECTS CEMETERY TRUST FUND Project Descriptiori FY 2008-09 FY 2009-10 FY 2010-11 FY 2011-12 FY 2012-13 FY 2013-14 Total Realign Road $ 50,000 ', 1 111 ~ - .. ~ . - . .. $ 50,000 $ - $ - $ - $ - $ - $ 50,000 26 (~ 7 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2009-2014 CAPITAL IMPROVEMENT PROJECT DETAIL CEMETERY TRUST FUND Project Name: Funding Source: Justification: Project Costs: FY 08-09 $50,000 Realign Road Project Description: Cemetery Trust Fund Realign the South Paved Road in the Cemetery 120' x 11" The current roadway is over existing grave spaces. FY 09-10 $0 Operating Impact: $0 $0 FY 10-11 FY 11-12 FY 12-13 $0 $0 $0 $0 $0 $0 Project FY 12-13 Total $0 $50,000 $0 $0 2~ DISCRETIONARY SALES TAX FUND (DST) DST PROJECT REVENUE City Hall Debt (Retires 2018) Equipment Lease Debt (Retires 2008) Police Cars (10 Change-Outs) 512 Beautification Grant Match Blossom Ditch Pedestrian Bridges (Periwinkle) Other Drainage (1/4 Round Easy) 1/4 Round Swale Improvement TOTAL FY 08 City Hall Debt (Retires 2018) Equipment Lease Debt (Retires 2008) Police Cars (10 Change-Outs) 512 Beautification Grant Match Blossom Ditch Other Drainage (1/4 Round Easy) 1/4 Round Swale Improvement Pedestrian Bridges (Periwinkle) Collier Creek Project TOTAL FY 08 AMENDED City Hall Debt (Retires 2018) Police Cars (10 Change-Outs) Barber/Schumann Intersection Improvements Pedestrian Bridges (TRF TO FY 08) 1/4 Round Swale Improvement TOTAL FY 09 City Hall Debt (Retires 2018) Police Cars (10 Change-Outs) Powerline Road -North 1/4 Round Swale Improvement TOTAL FY 10 City Hall Debt (Retires 2018) Police Cars (10 Change-Outs) Barber Street Sports Complex -Lights Police Parking Lot Expansion 1/4 Round Swale Improvement TOTAL FY 11 City Hall Debt (Retires 2018) Police Cars (10 Change-Outs) 1/4 Round Swale Improvement Sidewalk Construction Road Crossing and Side Yard Piping TOTAL FY 12 City Hall Debt (Retires 2018) Police Cars (10 Change-Outs) 1/4 Round Swale Improvement Sidewalk Construction Road Crossing and Side Yard Piping TOTAL FY 13 City Hall Debt (Retires 2018) Police Cars (10 Change-Outs) 1/4-Round Swale Improvement Sidewalk Construction Road Crossing and Side Yard Piping TOTAL FY 14 AMENDED FY 07-08 FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 2,465,000 2,478,416 2,458,846 2,450,825 2,457,353 2,464,630 2,472,182 2,680,508 1,033,619 154,694 385,000 103,426 500,000 200,000 568,844 250,000 3,195,583 1,033,619 154,694 385,000 103,426 0 568,444 250,000 477,600 0 2,972,783 1,032,957 385,000 1,500,000 0 350,000 3,267,957 1,034,894 385,000 1,000,000 350,000 2,769,894 1,030,881 385,000 275,000 45,000 350,000 2,085,881 1,034,526 385,000 350,000 150,000 250,000 2,169,526 1,031,192 385,000 350,000 150,000 250,000 2,166,192 1,031,106 385,000 350,000 150;000 250,000 2,166,106 FIVE YEAR PROJECTION Beginning FY07-08 Fund Balance 2,092,466 DST Total Revenue (FY 08 - FY 12) 12,310,440 DST Total Expenses (FY 08 - FY 12) 13,266,041 PROJECTED FUND BALANACE FY 14 1,136,865 SEVEN YEAR PROJECTION Beginning FY07-08 Fund Balance 2,092,466 DST Total Revenue (FY 08 - FY 14) 17,247,252 DST Total Expenses (FY 08 - FY 14) 17,598,339 PROJECTED FUND BALANCE FY 14 1,741,379 28 Gti STORMWATER FUNDS FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 SW PROJECTED REVENUE 890,200 865,740 871,463 878,233 897,916 918,624 940,126 Series 2003 Issue (Retires 2022) 436,873 TRF to GF (Conlon Mowing - 3x $370,000) 500,000 Collier Creek Project 750,000 TOTAL STORMWATER FY09 $1,686,873 Series 2003 Issue (Retires 2022) 440,135 TRF to GF (Conlon Mowing - 4x $370,000) 500,000 Potomac 125,000 TOTAL STORMWATER $1,065,135 Series 2003 Issue (Retires 2022) 437,485 TRF to GF (Conlon Mowing - 4x $370,000) 500,000 TOTAL STORMWATER $937,485 Series 2003 Issue (Retires 2022) TRF to GF (Conlon Mowing - 4x $370,000) 439,035 TOTAL STORMWATER 500,000 $939,035 Series 2003 Issue (Retires 2022) TRF to GF (Conlon Mowing - 4x $370,000) + Cpl 439,248 TOTAL STORMWATER 512,500 $951,748 Series 2003 Issue (Retires 2022) TRF to GF (Conlon Mowing - 4x $370,000) + CPI 438,048 TOTAL STORMWATER 525,313 $963,361 Series 2003 Issue (Retires 2022) TRF to GF (Conlon Mowing - 4x $370,000) +Cpl 441 448 TOTAL STORMWATER 538,445 $979,893 Beginning FY07-08 Fund Balance 1,541,193 Reserve Balance Requirement (15% of Budget) 141,056 UNRESTRICTED RESERVE BALANCE 1,400,137 ANNUAL REVENUES 6,262,302 ANNUAL EXPENSES 7,523,530 BALANCE $138,909 29 7~ LOCAL OPTION GAS REVENUE FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 Local Option Gas Tax Fund Revenues $718,559 $734,446 $753,224 $782,539 $766,961 $761,498 $757,566 Debt Payment 300,000 Operating Costs (Street Lights) 203,699 Street Repaving 75,000 TOTAL 578,699 Debt Payment 300,000 Operating Casts (Street Lights) 208,791 Transfer to General Fund 250,000 TOTAL 758,791 Debt Payment 300,000 Operating Costs (Street Lights) 214,011 Transfer to General Fund 250,000 Street Repaving 50,000 TOTAL 814,011 Debt Payment 300,000 Operating Costs (Street Lights) 219,362 Transfer to General Fund 250,000 Street Repaving 75,000 Sidewalk Repairs 25,000 TOTAL 869,362 Debt Payment 300,000 Operating Costs (Street Lights) 224,846 Transfer to General Fund 250,000 Street Repaving 125,000 Sidewalk Repairs 25,000 TOTAL 924,846 Debt Payment 300,000 ( Final) Operating Costs (Street Lights) 230,467 Transfer to General Fund 257,261 Street Repaving 125,000 Sidewalk Repairs 25,000 TOTAL 937,728 Operating Costs (Street Lights) 236,228 Transfer to General Fund 264,732 125,000 Street Repaving 000 25 Sidewalk Repairs , 650,960 TOTAL Beginning FY07-08 Fund Balance 592,929 Reserve Requirement (15% of Budget) 114,384 UNRESTRICTED RESERVE BALANCE 478,545 LOCAL OPTION GAS TAX REVENUE 5,274,793 LOCAL OPTION GAS TAX EXPENSES 5,534,397 BALANCE 218,941 30 ~ ' RECREATION IMPACT FEE FUNDS FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 PROJECTED REVENUE $ 53,525 $ 134,465 $ 125,790 $ 128,935 $ 130,908 $ 130,431 $ 132,442 Indian River Drive/Main Street 500,000 TOTAL FY 08 500,000 Schumann Park 175,000 TOTAL FY 09 175,000 TOTAL FY 10 0 Lift Station -Riverview Park 100,000 TOTAL FY 11 100,000 TOTAL FY 12 0 TOTAL FY 13 0 TOTAL FY 14 0 SEVEN YEAR PROJECTION FIVE YEAR PROJECTION Beginning FY07-08 Fund Balance 1,325,089 Beginning FY07-08 Fund Balance 1,325,089 Total Revenue (FY08 - FY14) $ 836,496 DST Total Revenue (FY 08 - FY 12) $ 573,623 Total Expenses (FY08 - FY14) 775,000 DST Total Expenses (FY 08 - FY 12) 775,000 PROJECTED FUND BALANCE FY 14 1,386,585 PROJECTED FUND BALANACE FY 14 1,123,712 702 City of Sebastian, Florida .x__, AGENDA TRANSMITTAL Agenda No. ~ ~3 . ©~ Subject: Lot clearing; Date Submitted: 7/16/08 0-08-08 For Agenda o£ 7/23/08 SUMMARY: Per the previous discussions with Council, this ordinance focuses on situations in which overgrowth is damaging neighboring property, and those where the height, etc., of the overgrowth makes maintenance of the lot line unreasonably difficult. At the time of adoption, a resolution will accompany the ordinance setting forth the guidelines for remedying the nuisance, including provisions to protect endangered plants and animals. RECOMMENDED ACTION: Pass ordinance 0-08-08 on first reading and set adoption hearing for August 13, 2008. ~~~ REVIEWED BY CITY CLERK: -~'" AUTHORIZED PLACEMENT ON AGENDA BY CITY MANAGE~Jy~_ f ~~. 7~ ORDINANCE NO. 0-08-08 AN ORDINANCE OF THE CITY OF SEBASTIAN, FLORIDA, AMENDING CODE OF ORDINANCES SECTION 66-3, NUISANCES: ILLUSTRATIVE ENUMERATION; PROVIDING FOR DEVELOPMENT OF GUIDELINES, CONFLICTS, SEVERABILITY AND EFFECTIVE DATE. WHEREAS, the extensive residential construction in recent years has resulted in a predominance of developed lots within the neighborhoods of the City; and WHEREAS, overgrown lots present a fire hazard to adjoining homes during droughts; and WHEREAS, undeveloped lots left in their natural state provide environmental benefits such as habitat for threatened and endangered animal species in the City; and WHEREAS, the City seeks to balance these considerations in the best interests of the citizens of Sebastian; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, as follows: Section 1. That Section 66-3 of the Code of Ordinances, City of Sebastian, Florida, is hereby amended to read as follows: Sec. 66-3. Illustrative enumeration. The maintaining, using, placing, depositing, leaving or permitting to be or remain on any public or private property of any of the following items, conditions or actions is hereby declared to be and constitute a nuisance; provided, however, this enumeration shall not be deemed or construed to be conclusive, limiting or restrictive (11) Growth of weeds, grass, vines, undergrowth or other vegetation (but not protected species): a) upon improved real property, when above a height of ten inches, or b) upon unimproved real property when such growth encroaches upon adioining improved real property such that it: i) causes, or is in imminent danger of causing, damage to the adioining property, or ii) creates an unreasonable maintenance burden upon said adioining property. Nothing herein shall relieve the landowner of any requirement to obtain appropriate permits for removal of such vegetation. Section 2. GUIDELINES. The City shall, in consultation with federal and state regulatory agencies, develop guidelines to safeguard protected plant and animal species in the application of this Ordinance. These guidelines shall be formally adopted by resolution and may 75 be modified from time to time following written notice of the proposed modifications to the concerned agencies. Section 3. CONFLICT. All ordinances or parts of ordinances in conflict herewith are hereby repealed. Section 4. SEVERABILITY. In the event a court of competent jurisdiction shall determine that any part of this Ordinance is invalid, the remainder of the Ordinance shall not be affected and it shall be presumed that the City Council of the City of Sebastian did not intend to enact such invalid provision. It shall further be assumed that the City Council would have enacted the remainder of this Ordinance without said invalid provision, thereby causing said remainder to remain in full force and effect. Section 5. EFFECTIVE DATE. This Ordinance shall take effect thirty days following its adoption by the City Council. The foregoing Ordinance was moved for adoption by Councilmember . The motion was seconded by Councilmember and, upon being put to a vote, the vote was as follows: Mayor Andrea Coy Vice-mayor Sal Neglia Councilmember Al Paternoster Councilmember Dale Simchick Councilmember Eugene Wolff The Mayor thereupon declared this Ordinance duly passed and adopted this day of 2008. CITY OF SEBASTIAN, FLORIDA ATTEST: By: Mayor Andrea Coy Sally A. Maio, MMC City Clerk Approved as to form and legality for reliance by the City of Sebastian only: Rich Stringer, City Attorney 7G ~« _ . ~,.. HOME OF F'ELICMI ISLAND City of Sebastian 1225 Main Street Sebastian, Florida 32958 Agenda No: (~~", (~ (~ Bi-Annual Setting of Goals and ' Ob ective for Charter Officers in ~ , Ac ord ce with R-07-31 Department Origin: City Clerk` ~~ ~~ ~ City Attorney: a ager Date Submitted: 7/9/08 For Agenda of: 7/23/08 Exhibits: R-07-31, January goals SUMMARY STATEMENT Resolution No. R-07-31 provides established procedures for Charter Officer evaluations and goal setting. Language in the resolution in part states as follows: "Section 1. CHARTER OFFICER GOAL SETTING. City Council shall bi-annually set and review goals and objectives for the City Manager, City Attorney and City Clerk at public City Council meetings in January and July." Resolution R-07-31 and the goals established in January are attached. RECOMMENDED ACTION Review and set goals for Charter officers. 77 78 RESOLUTION NO. R-07-31 A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, PROVIDING FOR PROCEDURES FOR CHARTER OFFICER EVALUATIONS; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, City Council deems it appropriate to set goals for its Charter officer and conducts its review in the public. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, as follows: SECTION 1. CHARTER OFFICER GOAL SETTING. City Council shall bi-annually set and review goals and objectives for the City Manager, City Attomey and City Clerk at public City Council meetings in January and in July. SECTION 2. CHARTER OFFICER EVALUATION PROCEDURES. City Council shall receive evaluation forms for the City Manager, City Attorney and City Clerk as well as the current cost of living adjustment percentage being provided to the Communications Workers of America (CWA) from Human Resources staff by May 1~` of each year. Subsequent to receipt of information provided as set out above, each City Council member shall prepare an evaluation for the City Manager, City Attomey and City Clerk by using the forms provided or by writing a narrative or in whatever form each deems appropriate. Each City Council member shall also conduct an oral interview with each of the Charter Officers on an individual basis prior to meeting in public for a final evaluation. City Council shall conduct a Special Meeting in June of each year to publicly evaluate and act upon any merit increases for the City Manager, City Attorney and City Clerk. SECTION 3. CONFLICT. All resolutions or parts of resolutions in conflict herewith are hereby repealed. SECTION 4. EFFECTIVE DATE. This Resolution shall take effect upon its adoption. The foregoing Resolution was passed for adoption by Council Member NeQ1ia was seconded by Council Member simchick ,and upon, being put to a vote, the vote was as follows: Mayor Andrea Coy aye Vice Mayor Sal Neglia aye Council Member AI Paternoster aye Council Member Dale simchick aye Council Member Eugene Wolff aye The Mayor thereupon declared this Resolution duly passed and adopted this 22nd day of August 2007. 80 ATTE ~T: / A ` Sally A. Mai MMC City Clerk (SEAL) Approved as to Form and Content for Re ' by City of Sebastian Only: Rich Stringer, i A omey CITY OF SEB TIAN~ FL IDA ay: Andrea Coy, Mayor City Manager 1 -Monitor, project and update the Council on property tax reform impact 2 -Update the Habitat Conservation Plan 3 -Streamline the process for business development/permits especially for the Riverfront 4 -Identify riverfront property City Attorney 1 -Continue working on Comprehensive Land Update Plan (CLUP) 2 -Update the Habitat Conservation Plan 3 -Streamline the business development process 4 -Improve communication with Council Ci Clerk Take more vacation ~l